KERR COUNTY COMMISSIONERS COURT Special Session Monday, July 30, 2012 10:00 a.m. Commissioners Courtroom Kerr County Courthouse Kerrville, Texas Present: PAT TINLEY, County Judge H.A. "BUSTER" BALDWIN, Commissioner Pct. 1 GUY OVERBY, Commissioner Pct. 2 JONATHAN LETZ, Commissioner Pct. 3 BRUCE OEHLER, Commissioner Pct. 4 1 I N D E X July 30, 2012 2 PAGE 3 1.1 Open Responses to Request for Proposals 4 for Show Barn and Rainwater System at Hill Country Youth Exhibit Center and 5 refer for evaluation and recommendation and award as appropriate 3 6 1.2 Consider, discuss, and take appropriate 7 action to enter into agreement with Pro Tech Signs & Graphix fort he redesign, 8 manufacture, and installation (including obtaining of necessary permits) of 9 commercial signage next to Highway 27 at the Hill County Youth Exhibit Center, 10 including appropriation of funds 6 11 1.4 Youth 4-H Interpretation Presentation 17 12 1.3 Consider, discuss, and take appropriate action on the First Baptist Church of 13 Center Point, Texas' request to close road, Avenue C (block between China Street and 14 First Street) from 9:00 a.m. to 12:00 p.m. on Saturday, August 11th for annual 15 project assisting children with Back to School Supplies for the 2012-2013 year 34 16 1.5 Consider, discuss, and take appropriate 17 action on letter of support for the Hill Country Youth Stock Show Association 18 for Application for EIC Funds 35 19 2.1 Pay Bills 45 20 2.2 Budget Amendments 47 21 2.3 Late Bills 47 22 2.4 Approve and Accept Monthly Reports 47 23 1.1 Re-called and Award of Contract 48 24 ------- Adjourned 58 25 1 On Monday, July 30, 2012, at 10:00 a.m., a 2 special meeting of the Kerr County Commissioners Court 3 was held in the Commissioners' Courtroom, Kerr County 4 Courthouse, Kerrville, Texas, and the following 5 proceedings were had in open court: 6 P R O C E E D I N G S 7 THE COURT: Good morning, ladies and 8 gentlemen. Let me call to order this special meeting 9 of the Kerr County Commissioners Court posted and 10 scheduled for this date and time, Monday, July 30, 2012 11 at 10 a.m. It is that time now. 12 The first item on the agenda is to open 13 responses to requests for proposals for the show barn 14 and rainwater system at the Hill Country Youth Exhibit 15 Center and refer for evaluation and recommendation and 16 award as appropriate. 17 You got your sharp knife, Mr. Letz? 18 COMMISSIONER LETZ: I bought a new one 19 over the weekend. 20 JUDGE TINLEY: Be careful. It might 21 hurt you. 22 COMMISSIONER OEHLER: Hurt yourself. 23 JUDGE TINLEY: Okay. First one we've 24 got is from Frontera Construction. Let's see if I can 25 find the -- base bid, $1,495,100; alternate one, 1 $73,450; alternate two, $38,400; alternate three, 2 $116,200. 3 COMMISSIONER OVERBY: Where were they 4 from? Does it say? 5 JUDGE TINLEY: Del Rio, Texas. 6 Next one is J. M. Lowe & Company. Base bid, 7 $1,486,900; alternate one, $49,000; alternate two, 8 $69,000; alternate three, $115,000. 9 COMMISSIONER OEHLER: That's, like, 10 1115 (sic)-- one thousand -- 115? 11 MR. HENNEKE: Yes, sir. 12 THE COURT: On alternate three? 13 COMMISSIONER OEHLER: Yes. 14 JUDGE TINLEY: 115,000. 15 COMMISSIONER OEHLER: Okay. 16 Next bid is from RL Rohde, R-o-h-d-e, 17 Adkins, Texas. Base bid, $1,590,000; alternate one, 18 $71,000; alternate two, $25,000; alternate three, 19 $130,000. 20 The last one we have is from Journeyman 21 Construction. Base bid, $1,494,500; alternate one, 22 $51,750; alternate two, $30,000; alternate three, 23 $120,750. 24 MR. LEWIS: Would you read that again, 25 sir? 1 JUDGE TINLEY: I'm sorry? 2 MR. LEWIS: Would you read alternate 3 number three again. 4 JUDGE TINLEY: (Indicated.) 5 MR. LEWIS: Alternate number three 6 again. 7 JUDGE TINLEY: Alternate three, 8 $120,750. 9 MR. LEWIS: Thank you. 10 JUDGE TINLEY: I believe that's -- 11 COMMISSIONER LETZ: That's it. 12 JUDGE TINLEY: That's all of them. 13 Okay. 14 COMMISSIONER LETZ: Judge, I move we 15 accept all bids and refer to the architect Mr. Peter 16 Lewis, the County Attorney, and Mr. Oehler for review 17 and recommendation. 18 THE COURT: I have a motion. Do I hear 19 a second? 20 COMMISSIONER OEHLER: Second. 21 JUDGE TINLEY: Motion is made and 22 seconded as indicated. Question or discussion on the 23 motion? All in favor of the motion, signify raising 24 your right hand. 25 COMMISSIONER OVERBY: Aye. 1 (All four Commissioners raised hands.) 2 JUDGE TINLEY: All opposed, same sign. 3 (No response.) 4 JUDGE TINLEY: That motion does carry. 5 The next item that we have up for 6 consideration is Item 2, consider, discuss, take 7 appropriate action to enter into agreement with 8 Pro Tech Signs & Graphixx for the design, manufacture, 9 and installation, including obtaining of necessary 10 permits, of commercial signage next to Highway 27 at 11 the Hill Country Youth Exhibit Center including 12 appropriation of funds. 13 Commissioner Oehler? 14 COMMISSIONER OEHLER: Yes, sir. 15 Brought this back this meeting. I got the information 16 from Pro Tech, and I believe that everything that's 17 listed in there that needs to be listed in order for 18 the services that he intends to perform and the amount 19 of money for that which includes the request that they 20 furnish all necessary permits and do the work according 21 to City ordinance so that it all complies. 22 The sign that we had originally designed for 23 this was not quite this large at the top. It was only 24 a 4-by-8 which would only allow for six-inch letters. 25 It'd be real hard to read riding down the highway, so 1 we made it 6 feet by 12 feet so you could get 12-inch 2 letters on it and so it could be seen. 3 It'll be lit on the top from the inside. 4 It's a two-sided sign, and it has the standard size 5 which will comply with City ordinance LED. 6 JUDGE TINLEY: Will the LED be 7 two-sided also or just one? 8 COMMISSIONER OEHLER: Yes. 9 JUDGE TINLEY: It will be two-sided 10 also. 11 COMMISSIONER OEHLER: It's two-sided as 12 well as the sign on the Hill Country Youth Exhibit 13 Center, and if we want to change that name to something 14 else, this might be the time to do it. 15 COMMISSIONER LETZ: I guess on the name 16 issue, Commissioner, it's -- the issue of naming at 17 some point comes up, but to me, I don't have a problem 18 with always calling it the Hill Country Youth Exhibit 19 Center. 20 COMMISSIONER OVERBY: Uh-huh. 21 COMMISSIONER LETZ: It's a Kerr County 22 facility, and then naming would be of a facility -- 23 COMMISSIONER OVERBY: Building. 24 COMMISSIONER LETZ: -- like you may 25 have an Oehler Hall. 1 COMMISSIONER OEHLER: Yeah, but I doubt 2 that. 3 COMMISSIONER BALDWIN: As long as it's 4 not a memorial. 5 COMMISSIONER OEHLER: Yeah. Let's 6 don't make it a memorial, please. 7 COMMISSIONER LETZ: But one thing I did 8 note, and I'm sure this is just for graphics for the 9 show. I don't see a reason for a Kerr County logo on 10 it. I mean, to me, it should just be the words. I 11 think the important thing is the -- 12 COMMISSIONER OEHLER: Okay. 13 COMMISSIONER LETZ: You're not going to 14 read -- you're not going to read a logo from that 15 distance and that small of print, and I think the 16 important thing is identifying the name of the 17 facility. 18 COMMISSIONER OEHLER: I agree. 19 COMMISSIONER OVERBY: Yeah, taking the 20 logo out actually you increase our signage. 21 COMMISSIONER OEHLER: We can move that 22 lettering up a little bit. 23 COMMISSIONER LETZ: Move that up, yeah. 24 COMMISSIONER OVERBY: That's fine. 25 COMMISSIONER OEHLER: I don't have a 1 problem with it either. I just wanted to just kind of 2 mention it; and the money to pay for this, we have 3 money left over in -- in the insurance money that we 4 got for replacement of the sign which I think is either 5 six or 7,000. 6 JUDGE TINLEY: What's the figure on 7 that? Approximately seven, Mrs. Hargis? 8 MRS. HARGIS: Right, and then we -- we 9 lost a little of that. 10 JUDGE TINLEY: Right. 11 MRS. HARGIS: We have about six, but 12 there was prior money, so we can go back and get it 13 from prior years, but we have -- we have enough money 14 to get the sign. 15 JUDGE TINLEY: Okay. 16 COMMISSIONER OEHLER: And the balance 17 to come out of our Parks fund so that it's coming out 18 of budgeted funds rather than our bond money. 19 JUDGE TINLEY: Okay. Well, at this 20 point since these prior funds that we recover, they've 21 been rolled into the general fund and redistributed 22 under the budget, so the entire amount would 23 necessarily come from Park funds. 24 COMMISSIONER OEHLER: Yeah. 25 JUDGE TINLEY: And there's adequate 1 funds there, Mrs. Hargis? 2 MRS. HARGIS: Yes. 3 JUDGE TINLEY: Okay. 4 COMMISSIONER LETZ: The other thing on 5 the -- the wording or words, I don't know if we just 6 want to rely on the sign company or talk to Mr. Lewis. 7 I'm sure he'd be glad to do this at no charge -- no 8 cost to us. No -- 9 JUDGE TINLEY: If he disagrees, he can 10 stand up in front -- 11 MR. LEWIS: I wish I could vote in your 12 precinct. 13 COMMISSIONER LETZ: You know, you have 14 things that are going to come up like type style and 15 all of those issues that, you know, I think are very 16 important, but I don't know if we just want to rely on 17 them or if Lewis has ideas on, you know, before we do 18 that. I just don't want to neglect to -- to bring it 19 up, 'cause, I mean, what is actually written on that 20 sign is pretty important, or I guess extremely 21 important, and we need to make sure that we're doing 22 the right thing with that. So I don't know -- 23 COMMISSIONER OVERBY: That's a good -- 24 COMMISSIONER LETZ: -- may have some 25 other input from somebody that has knowledge of this 1 type of thing, and I know he's done quite a few signs 2 around the City of Kerrville. 3 COMMISSIONER OEHLER: Well, how about 4 if I work with him and we come up with a suggested type 5 letters, design on letters -- 6 COMMISSIONER LETZ: Right. 7 COMMISSIONER OEHLER: -- I mean, this 8 is not going to get built in -- and his time to do this 9 is four to six weeks -- 10 COMMISSIONER LETZ: Right. 11 COMMISSIONER OEHLER: -- and that is a 12 very minor part of it. 13 COMMISSIONER LETZ: Uh-huh. 14 COMMISSIONER OEHLER: The LED part of 15 it is what he has to order and also the other stuff. 16 COMMISSIONER LETZ: Uh-huh. Right. 17 COMMISSIONER OEHLER: And, you know, I 18 think that, you know, that could be done -- 19 COMMISSIONER LETZ: Sure. 20 COMMISSIONER OEHLER: -- based on his 21 recommendation for what he thinks looks good. 22 COMMISSIONER LETZ: And their 23 recommendation. 24 COMMISSIONER OEHLER: Yeah. 25 COMMISSIONER LETZ: I mean, they're in 1 the sign business. 2 COMMISSIONER OEHLER: Yeah, I know. 3 Well, they're pretty good at it I think. 4 COMMISSIONER LETZ: Good. 5 JUDGE TINLEY: Well, surely they will 6 furnish a proof of what the design is going to be -- 7 COMMISSIONER OEHLER: Sure. 8 JUDGE TINLEY: -- and sit down with you 9 and go over that and look at other options on a design 10 basis, and at that point it would be up to you to work 11 with him and do something that you think is tasteful 12 and appropriate. 13 COMMISSIONER OEHLER: Well, we want it 14 to look nice. I mean, we have never had a real sign 15 out there. 16 COMMISSIONER OVERBY: Commissioner, is 17 the LED -- again, you know, I just went through it. 18 Again, we're not talking the size of the football 19 stadium one that we did with the Booster Club. That 20 was with the Booster Club. So what I'm talking about 21 with this particular one, is that his recommendation? 22 This is comfortably legible as far as -- 23 COMMISSIONER OEHLER: Yes. 24 COMMISSIONER OVERBY: -- what he's 25 recommending for this -- 1 COMMISSIONER OEHLER: Yes. 2 COMMISSIONER OVERBY: -- facility? 3 That answers my question. 4 COMMISSIONER OEHLER: I've been playing 5 with this for months. 6 COMMISSIONER LETZ: Yeah. If you'll 7 talk to Pro Tech and see if they'll give us, like, 8 three or four options with different color 9 combinations -- 10 COMMISSIONER OEHLER: Okay. 11 COMMISSIONER LETZ: -- lettering. 12 There's some different options to work from that -- a 13 lot of times it's easier to modify something when 14 you're looking at something. 15 COMMISSIONER OEHLER: Yeah. That's not 16 a problem. 17 COMMISSIONER LETZ: Like color. I 18 mean, I don't know. Do we want it colorized? Do we 19 want it black and white? I mean -- I mean, I know 20 Commissioner Baldwin is going to want blue and gold 21 but -- 22 COMMISSIONER OEHLER: Well, I think 23 there's a big enough one of those already in town. 24 COMMISSIONER LETZ: But, you know, all 25 that stuff -- 1 COMMISSIONER OEHLER: I think we'll do 2 whatever the Court directs me to do, and, you know, we 3 do want it to be nice. 4 COMMISSIONER LETZ: We want it nice, 5 and we want it as visible as possible, and probably 6 black -- I mean, almost black with white lettering is 7 all they've had or white with black lettering, 8 something like that. 9 COMMISSIONER OEHLER: Well, something 10 that's -- 11 COMMISSIONER OVERBY: Hill Country 12 friendly. 13 COMMISSIONER OEHLER: You know, it's 14 going to show. It's going to be lit inside, so it's 15 going to be -- it will show at night, and -- 16 COMMISSIONER LETZ: Yeah. 17 COMMISSIONER OVERBY: Yeah. 18 COMMISSIONER OEHLER: So what's the 19 pleasure? 20 COMMISSIONER LETZ: I think we move 21 forward. 22 MR. HENNEKE: Commissioner Oehler, the 23 nineteen, three includes the cost of the permits? 24 COMMISSIONER OEHLER: Yes, sir. 25 MR. HENNEKE: It looks like that on the 1 first page. On the second page it says, you know, plus 2 tax and permit costs, and it looks like they just 3 didn't get it revised from the earlier draft, but -- 4 COMMISSIONER OEHLER: Yeah. That's a 5 -- you know, he didn't -- he removed it from the bottom 6 line where I asked him to because he had on there that 7 we could be plus tax and permit. 8 MR. HENNEKE: Uh-huh. 9 COMMISSIONER OEHLER: So I wrote him 10 back and I said, you know, Hey, there's no tax to the 11 County, and the permit you rolled into the price 'cause 12 the original price was 19,150. So that's why the 13 bottom line reflects the 300 now. 14 COMMISSIONER LETZ: He can modify that. 15 COMMISSIONER OEHLER: Yeah. 16 JUDGE TINLEY: Well, I think the 17 Court's action and motion can reflect that, to include 18 the cost of any permits, and that will resolve it. 19 COMMISSIONER OEHLER: Yeah. 20 JUDGE TINLEY: And accept proposal with 21 that stipulation. 22 COMMISSIONER OEHLER: Right. 23 COMMISSIONER LETZ: I'll make a motion 24 that we authorize $19,300 to be the total cost of the 25 sign at the Hill Country Youth Exhibit Center and that 1 cost includes all associated costs such as permit 2 costs. 3 COMMISSIONER OVERBY: Second that. Do 4 you have anything else to add? 5 COMMISSIONER LETZ: Yes, and that 6 the -- 7 COMMISSIONER OVERBY: All right. I 8 apologize. 9 JUDGE TINLEY: I thought he did. 10 COMMISSIONER LETZ: And that Pro Tech 11 will provide a proof or several proofs to be worked out 12 by Commissioner Oehler and Peter Lewis as to the actual 13 layout of the sign and the sign will conform with the 14 proposal. 15 COMMISSIONER OEHLER: And we'll remove 16 the State seal. 17 COMMISSIONER LETZ: And the State seal 18 will be removed. 19 COMMISSIONER OVERBY: I'll second. 20 JUDGE TINLEY: We have a motion and 21 second as indicated. Do we have further discussion on 22 that motion? 23 COMMISSIONER LETZ: Just further 24 clarification, on the -- the funding will come from the 25 insurance proceeds from the previous sign and come out 1 of our Parks line item. 2 JUDGE TINLEY: Parks. 3 COMMISSIONER LETZ: Parks, isn't that 4 what I heard? 5 MRS. HARGIS: Yes, it'll come out of 6 Parks, yeah. 7 JUDGE TINLEY: Yeah. Uh-huh. You got 8 it in there. 9 Okay. With that clarification, question or 10 discussion? All in favor, signify by raising your 11 right hand. 12 (All four Commissioners raised hands.) 13 JUDGE TINLEY: All opposed, same sign. 14 (No response.) 15 JUDGE TINLEY: Motion will carry. 16 Let's go to Item 4, 10:15 item, a Youth 4-H 17 interpretation presentation. I didn't see Mr. Walston, 18 and he asked that this be put on the agenda. 19 Ms. Laurinda Boyd is here. 20 I assume he has dispatched you for the 21 purpose of -- 22 MS. BOYD: He has. 23 JUDGE TINLEY: -- handling this 24 matter -- 25 MS. BOYD: We have been -- 1 JUDGE TINLEY: -- along with all of 2 your other capable and able 4-H participants. 3 MS. BOYD: -- along with all of our 4 children here, and I've got just a little bit of a 5 handout. I only had one of these, but y'all can thumb 6 through it if you would like to. 7 Kerr County 4-H has been on the road this 8 summer, and we have been really busy. We have -- this 9 is just a small portion of the kids that have been 10 traveling all summer long. We started the first week 11 of June with -- or second week of June with Texas 4-H 12 State Roundup in Lubbock this year which was really 13 awesome. We loved going to Lubbock, and we were really 14 excited. 15 We had 17 youth go. Our whole staff went. 16 Angela, Roy, and I took the kids with some wonderful 17 volunteer help, and we ended up with first place mohair 18 team and second place mohair team, and those of y'all 19 that were on the mohair team, stand up real quick, 20 please. 21 (Students stood.) 22 MS. BOYD: We had a very first in the 23 history of a contest. Ethan and Sarah, raise your 24 hands, brother and sister, tied for first high 25 individual. 1 COMMISSIONER BALDWIN: Huh-uh. 2 JUDGE TINLEY: They were on two 3 separate teams, so there was no question of who was 4 doing what, and they had the same exact score on 5 everything. So for the very first time in the history 6 of Roundup in the mohair contest they had -- both were 7 awarded high individual buckles for their 8 accomplishment. 9 COMMISSIONER OVERBY: That's awesome. 10 MS. BOYD: So we were really excited 11 about that. 12 And then Mr. Ross Potter had fifth high 13 individual. Sabrina Nentwich, which is not here, had 14 second high individual, and then our second place 15 mohair team, Danielle, Haley, and Brianna Fisher and 16 Morgan Markowski is not -- they're not here. Danielle 17 had third high individual. So they all had a really 18 awesome day, and then -- okay. You two sit down. 19 (Students sat down.) 20 MS. BOYD: And then Mr. Ethan 21 Muehlstein and Leah Bauer -- Leah is working this 22 morning -- had an educational presentation in family 23 life, and it was on "Dating is Difficult," and it was 24 an excellent presentation, and they had second place at 25 State. So we were very, very proud of them. We had a 1 great showing, and it was lots of fun. 2 Also we just had our district record book 3 judging, and Leah Bauer and Danielle Snow, both record 4 books are already up at State being judged at the State 5 level for their record books which is a huge 6 accomplishment. That's lots, lots of work on those 7 record books, so we're really proud of them. 8 I kind of got the kids lined up. They're 9 going to talk briefly about all the other travels we 10 did this summer because we're pretty excited about 11 everywhere we went. We had an awesome summer so far, 12 and so our leadership team is Miss Haley Poole and 13 Sarah Muehlstein and they're going to talk real quick 14 about that, and I'm taking pictures. 15 MISS MUEHLSTEIN: Hello, I'm Sarah 16 Muehlstein, and I'm going to speak to you about 17 Leadership Lab this year. Leadership Lab is a camp for 18 building your leadership skills, and throughout the 19 three days there is a bunch of leadership workshops and 20 team-building activities, and it's just a great 21 experience for everyone that's in 4-H to go to. 22 Also Leadership Lab is a district-wide event 23 and it's an opportunity for 4-H'ers to run for a 24 district office, and I have just recently been elected 25 secretary of District 10, and Leah Bauer, who's not 1 here, she's the president of District 10, so that's two 2 from Kerr County, and that's the maximum you can have 3 on one council. 4 MS. BOYD: Well, we had four run this 5 year, and they all -- I tell you what. It's 6 unfortunate they limit how many we had on the County 7 because our four kids really whooped up on them on 8 speeches. So it was really -- I was so proud of -- Roy 9 and I and Angela both were so proud of how well they 10 did, and they did an awesome job. 11 Also Leah will be representing us on State 12 4-H Council. Ethan just went off of State 4-H Council. 13 So we're very proud of her also. Go ahead. 14 MISS POOLE: Okay. I'm Haley Poole, 15 and I'm going to talk about one of the activities we 16 did there. We participated in a real-world activity 17 where we were given jobs and salaries, and we had to go 18 around and purchase homes and cars and clothes and food 19 without exceeding our budget. 20 MS. BOYD: And it was, what, 21 challenging or -- 22 MISS POOLE: Yes. Most of us has to 23 get a second job or three. 24 (Laughter.) 25 JUDGE TINLEY: Welcome to the real 1 world. 2 COMMISSIONER LETZ: Welcome to the real 3 world. 4 MS. BOYD: Okay. Next we have Ethan 5 Muehlstein, Hayden Oehler, and Miss Chanel Vaughn, and 6 they're going to talk for all the kids that attended 7 Texas State 4-H Congress which is only held every other 8 two years. 9 MR. OEHLER: I'm Hayden Oehler, and I 10 attended Texas State Congress. It's a mock legislature 11 where we learn about the legislative process and how -- 12 how it works and the responsibilities involved, and I 13 was the county -- the county clerk, not county -- 14 chairman clerk, and I served in the House of 15 Representatives. 16 JUDGE TINLEY: Did your legislature get 17 anything accomplished? 18 MR. OEHLER: Yes, sir, we did. 19 JUDGE TINLEY: Maybe we need to send 20 you guys over there. 21 COMMISSIONER OVERBY: That's right. 22 Get you up there. 23 MISS VAUGHN: I'm Chanel Vaughn and I 24 was a senator for the Highways and Transportation 25 Committee. My bill was Graduated Fine Schedule for 1 Motorcycle Helmet Safety, and basically at the Texas 2 4-H Congress, you get to -- or the 4-H members get to 3 write bills and things that they think should be a law, 4 and we get to debate and either pass or fail them. 5 MR. MUEHLSTEIN: And I'm Ethan 6 Muehlstein, and I served as the chairman of the House 7 of Representatives Highways and Transportation 8 Committee, and we passed 11 of the 21 bills out of our 9 committee, and they got to be debated on the floor. 10 And some of the roles you can play at Congress are the 11 Senators, House of Representatives, but then we also 12 have press corps and lobbyists, and so you're really 13 getting active in the government process and learning a 14 lot about how it works. 15 And some people told us while we were up 16 there that they want us to be serving for the 17 government because they actually do think that we did 18 more than the actual government so... 19 MS. BOYD: And Sarah Muehlstein and -- 20 let's see, Sarah, you and Gideon both -- where's 21 Gideon, y'all were both lobbyists. Right? 22 MISS MUEHLSTEIN: Yes. 23 MS. BOYD: Y'all got to serve as 24 lobbyists this year. They were chosen for that, so 25 that was cool. 1 COMMISSIONER OVERBY: That's great. 2 MS. BOYD: Okay, and next we have -- 3 let's see. Danielle, you're going to talk about our 4 shooting sports. 5 MISS SNOW: Okay. I'm Danielle Snow, 6 and one of my biggest projects is shooting sports, and 7 just two weeks ago in San Antonio we had our State 4-H 8 Shoot which we have over a thousand kids that come to 9 San Antonio and shoot, and we had 24 represent Kerr 10 County. 11 We did really well. Brought home lots of 12 medals, and it was a ton of fun. It was very stressful 13 with the rain, but we got through it. 14 And I also had the opportunity in June to be 15 one of 36 from Texas to represent our state at the 16 National 4-H Shoot in Nebraska. 17 COMMISSIONER OVERBY: Awesome. 18 MISS SNOW: And I was on the small bore 19 pistol team. We ended up getting second, and our team 20 as a whole ended up -- Texas won the sweepstakes again 21 for the 13th year, so that's really nice. 22 COMMISSIONER BALDWIN: All right. 23 JUDGE TINLEY: Say it again. 24 MISS SNOW: Texas won the sweepstakes 25 award for the 13th year. We've only lost it one year 1 to Missouri. 2 JUDGE TINLEY: When -- when is the 3 State Shoot coming back to Kerrville at our Shooting 4 Sports Center? 5 MS. BOYD: Actually next year -- we -- 6 what they're working on planning is -- the range in San 7 Antonio is going to undergo some renovations on their 8 rifle portion of the contest. So the air pistol, 9 rifle, all those types of activities, anything related 10 to the pistol or rifle is -- they're hoping to bring it 11 back up here to our range and split it between the 12 other disciplines down in San Antonio and the other 13 here. So that will really be a big hoop for us because 14 you want to talk about some people. We had how many 15 total at the State was -- 16 MISS SNOW: There were over 450 that 17 shot just rifle events. 18 MS. BOYD: Yeah. 19 MISS SNOW: That doesn't even include 20 pistol, archery, and -- 21 MS. BOYD: Yeah. There was over 2,000 22 total. I mean, it was huge. 23 MISS SNOW: And there was a thousand 24 shooting shotgun. 25 MS. BOYD: Yeah. Just shotgun. 1 COMMISSIONER OVERBY: That's awesome. 2 MS. BOYD: Yeah. So it's a huge event. 3 Brings lots of people with you. 4 COMMISSIONER OVERBY: Lots of money. 5 MS. BOYD: Yeah. Yeah. So it's -- 6 MISS SNOW: Very tiring meet. 7 MS. BOYD: -- an awesome, awesome, 8 awesome deal. So, okay, and -- 9 JUDGE TINLEY: When are we going to get 10 the whole thing back here again? 11 MISS SNOW: The National Shoot rotates 12 every two years -- 13 MS. BOYD: It rotates. 14 MISS SNOW: -- and it's in Nebraska 15 this year and then it will be again next year, and they 16 don't know where it is after that. 17 MS. BOYD: Right. They rotate it 18 around all the states. 19 MISS SNOW: Yeah. 20 MS. BOYD: So it takes a while for it 21 to come back. The national event that we hosted, it 22 takes a while for it to come back to Texas. 23 COMMISSIONER OVERBY: What year was 24 that that we had that here? Was it '08? '09? 25 MISS SNOW: It was '09. 1 MS. BOYD: '09. Yeah. 2 MISS SNOW: It was in '09. 3 MS. BOYD: Yeah. 4 COMMISSIONER OVERBY: That's awesome. 5 MS. BOYD: Yeah. It was a big event. 6 Okay. Mr. Ross Potter. 7 MR. POTTER: I'm Ross Potter, and I was 8 probably at the most amazing trip you can ever do. I 9 was part of Mission Possible, and that's where seven of 10 the Kerr County kids, we got together. We were mentors 11 for a special needs camp. It was a blast. 12 We got there and it was our first day, and 13 as the mentors we all had to do certain training in 14 different activities, and we learned that working with 15 special needs kids, it's not -- it's not just a regular 16 leadership activity. It's -- we just get a list of 17 things and we do it when the kids want to do it. It's 18 not our choice of what we do. It's kind of what they 19 want to do. Go with the flow. Have some fun. It was 20 all about them. 21 And I had a camper. His name was Ryan 22 Wittig, and I was with another counselor, and he had 23 cerebral palsy, and we helped him and we did everything 24 he wanted to do, and the biggest part of it is not 25 having fun but watching them have fun. 1 COMMISSIONER BALDWIN: Amen. 2 COMMISSIONER OVERBY: Yeah. 3 MR. POTTER: And we counted I think -- 4 Jonathan and I counted we went down the big spiral blue 5 slide with Ryan I think over a hundred times, not 6 exaggerating. 7 (Laughter.) 8 MS. BOYD: Not exaggerating. 9 MR. POTTER: And then we didn't go rock 10 wall climbing. We went flying. Ryan thought he was 11 Superman when he got on the rock wall, and he had a 12 blast, and we had a blast. 13 And then the last day, we all loaded up on 14 the van, and we had to leave Ryan, and I was kind of 15 sad and everybody else was kind of sad. But Ryan was 16 cool and all the campers were amazing, and I'm ready to 17 go back next year, and I have friends that I'm ready to 18 go see again because it was just a great activity, and 19 being able to be with those kids and learn about them. 20 And I actually have a cousin that lives in 21 Leakey and she has Rett's Syndrome, and I have a 22 newfound respect for my aunt and uncle that take care 23 of her 'cause these kids were high functioning, and 24 she's in a full-blown wheelchair, and I have a new 25 understanding of what they go through every single day. 1 And what we just went through for a couple days they've 2 been doing for years, and I -- I just am really proud 3 to know my aunt and uncle and really understand now 4 what they go through every day taking care of her and 5 it was -- it was a blast. 6 COMMISSIONER OVERBY: That's great. 7 COMMISSIONER BALDWIN: You may have 8 learned the greatest lesson of life, and that's serving 9 others. 10 COMMISSIONER OVERBY: That's exactly 11 right. 12 COMMISSIONER BALDWIN: That's a neat 13 story. Good for you. 14 MS. BOYD: Our seven was only of 22 15 mentors that we have. This is a statewide camp. 16 Dr. Darlene Lock and I started this camp at the Texas 17 4-H Center eight years ago, and the main reason -- we 18 had a grant back then that was from Mitsubishi 19 Corporation to work on inclusion, and so that's why we 20 started the camp was to work on that. 21 And -- but our main focus of doing it was 22 not so much for the campers, but was for our teens that 23 would come and work with the kids because what our 24 ultimate goal is that first they do have a huge 25 understanding of what the daily obstacles that they do 1 face, but also the joys that they have, and then also 2 that they're going to be advocates down the road. 3 COMMISSIONER OVERBY: That's right. 4 MS. BOYD: You know, maybe they'll be 5 sitting there one day at Commissioners Court or at the 6 State Legislator Congress, somewhere that somebody's 7 debating an issue to take some kind of rights away from 8 our families or our budgets or whatever, and they'll 9 say, Now, wait a minute. I had this experience, and 10 y'all are barking down the wrong road here. This is 11 what we need to do, and that's what we hope for them or 12 they just see someone in the parking lot that needs 13 help and they understand, you know, what their 14 struggles are. 15 COMMISSIONER OVERBY: That's right. 16 MS. BOYD: That's the purpose of this 17 camp, and they're -- I tell you what. This year it was 18 totally -- every year is amazing, but we had 22 of the 19 most amazing young people. It was just -- it was so 20 refreshing. I -- I love it that it's the end of the 21 summer, travel because I think all of us adults 22 watching these kids, it gives us new energy to keep 23 going again 'cause it's just so amazing. So I'm very 24 proud of these kids. 25 Real quick, 'cause I know we're probably 1 going over our time, Anastasia and Gideon, y'all come 2 on up and talk about our national trips real quick. 3 MR. LUCK: Okay. 4 MS. BOYD: And then I promise -- 5 although we could talk longer if y'all want us to. 6 MR. LUCK: The trip that I'm going to 7 tell you guys a little bit about is called National 4-H 8 Conference. It's an event that's held once a year in 9 Washington D.C. at the National 4-H Conference Center, 10 and there were about 12 kids on the Texas delegation 11 that I went with. 12 It was a really great trip. The big deal 13 that we did while we were there is we were paired up 14 with a federal agency. Some kids were paired up with 15 the Forest Department. Some were paired up with the 16 Department of Agriculture. Personally my group was 17 paired up with the Corporation for National Community 18 Service, and we were each given a topic, some problem 19 that faces people in the United States. 20 And we sat down for a week in this 21 roundtable group, and we researched this topic and we 22 thought of ways that we could tell this agency to 23 confront that problem, and so then at the end of the 24 week, our big highlight of the trip was we got to give 25 a presentation that we had been preparing all week in 1 front of this agency. 2 While we were there, we also got to see the 3 sites of Washington D.C., see all the monuments, all 4 the memorials for wars, that type of thing, and we got 5 to meet with our Representatives in the U.S. House of 6 Representatives from our area, so I got to meet with 7 Lamar Smith. That was a really great trip. 8 MISS LUCK: Hi. I'm Anastasia Luck. I 9 went to National 4-H Congress in Atlanta, Georgia this 10 past November, and I was part of a group of about 20 11 kids. Danielle Snow was with me also, and it's about a 12 six-day trip, and while we were there, we got to see 13 the sites in Atlanta and go tour a little bit, and we 14 went to the CNN headquarters and got to, like, tour the 15 building and see what they do every day. So that was 16 really cool. 17 Then on the 4-H side we also got to meet 18 kids from other states and kids from all over the 19 States and Puerto Rico, and we got to meet kids from 20 all over the States and see how their 4-H programs 21 work, and then we also got to go to workshops during 22 the week and learn about different aspects, different 23 little workshops, learn about things that are all over 24 the spectrum for 4-H from water science, to 25 agriculture, to leadership. 1 So that was just a really awesome 2 experience. I got to gain a lot of knowledge, and so 3 that was just an awesome, really fun trip that I got to 4 go on. Thank you. 5 MS. BOYD: Okay, and I promise I'll be 6 short and quick. This past weekend, Friday, Saturday, 7 Sunday, seven of our volunteers and I got to go back 8 and forth to San Antonio and go to just the best 9 conference. It was our Second Annual Texas 4-H 10 Volunteer Conference, and those ladies came back 11 with -- I'm telling you. Watch out Kerr County 'cause 12 they have some ideas, and we're going have some new 13 fresh projects. 14 We're going to work on having a food 15 challenge and a big wildlife project. It was very 16 amazing all the things we could do through a wildlife 17 project. So they're all pumped up, and watch out. 18 Here we come September. We'll be rolling all around 19 again. 20 Thank y'all for your time, and we appreciate 21 your continued support of our program because we could 22 not do it without all that y'all do for us to make this 23 program, you know, happen, and I don't think the County 24 probably understands, you know, that we -- how much 25 support we get from y'all. Thank you very much. We 1 appreciate it. 2 JUDGE TINLEY: Thank you. 3 COMMISSIONER OEHLER: Thank y'all. 4 JUDGE TINLEY: Appreciate all you young 5 people being here. 6 (Applause.) 7 MISS LUCK: Thank y'all. 8 (Students left the courtroom.) 9 JUDGE TINLEY: Okay. Let's move to 10 Item 3 on our agenda to consider, discuss, take 11 appropriate action on the First Baptist Church of 12 Center Point, Texas' request to close the road Avenue C 13 a block between China Street and First Street from 9 14 a.m. to 12 p.m. on Saturday, August the 11th for the 15 annual project assisting children with back to school 16 supplies for the 2012, dash, '13 year. 17 Commissioner Overby? 18 COMMISSIONER OVERBY: Commissioners, 19 this is an annual project that First Baptist Church 20 does in the Center Point community on an annual basis. 21 Their request is to close Avenue C between China Street 22 and First Street on August 11th from nine to twelve. 23 Each year they help anywhere from 50 to 100 24 kids on back to school supplies, and, again, August 25 11th is coming up, and they want to make sure we have a 1 nice safe area for the distribution of those supplies, 2 and that's before you today and asking for a -- to make 3 a motion to approve that closing and -- for August 4 11th. 5 COMMISSIONER BALDWIN: Second. 6 JUDGE TINLEY: Motion made and seconded 7 as indicated for approval of the agenda item. Question 8 or discussion? All in favor, signify by raising your 9 right hand. 10 (All four Commissioners raised hands.) 11 JUDGE TINLEY: All opposed, same sign. 12 (No response.) 13 THE COURT: The motion does carry. 14 Let's go to Item No. 5, to consider, 15 discuss, take appropriate action on the letter of 16 support for the Hill Country Youth Stock Show 17 Association for Application for EIC funds. We have 18 some of our stock show people here. 19 Mr. Bauer, Mr. Reeves, want to give us a 20 little background on this? 21 MR. REEVES: Good morning. 22 COMMISSIONERS: Morning. 23 MR. REEVES: I wish you had placed me 24 before that great group of kids so you wouldn't hear 25 how tongue-tied I get. I think that's pretty 1 impressive what they've done this year. 2 Gentlemen, just to bring you up to date, the 3 Association in our endeavors to raise money for the new 4 pens and equipment with the new show barn as well as 5 process of raising money for phase two of our 6 contribution towards the construction, we've been busy 7 the past few months applying for grants. We received a 8 matching grant for equipment from a private foundation 9 in the amount of $150,000. 10 We approached the EIC with the City of 11 Kerrville with a proposal both for the equipment and 12 phase two. As of this date, they have approved to fund 13 our equipment, thus meeting our matching grant. We go 14 back before EIC with a public hearing, I believe, the 15 20th of August, and then on the 25th of September, if 16 all goes right, it goes before City Council. 17 The next phase, they were very interested in 18 our phase two and getting information together on that. 19 What they have asked our board member -- he couldn't be 20 here today. He's on the road because of work -- was a 21 letter from Kerr County stating that they are aware 22 that we are applying for EIC money for County-owned 23 property, and that y'all have no problems with the 24 goals that are -- we're trying to meet with that. 25 So what we're here for today is just a 1 letter of support. The exact wording, I'm not sure. 2 I'm going to have to leave that to Mr. Henneke and 3 everybody else, but I'm just asking for the Court's 4 approval to come up with a letter. 5 JUDGE TINLEY: Mr. Reeves, are we 6 talking about a letter of support with respect to the 7 request for funding for the equipment or are we talking 8 about phase two or are we talking about both? 9 MR. REEVES: All of the above, Your 10 Honor. 11 JUDGE TINLEY: Okay. You've actually 12 got an application in for phase two? 13 MR. REEVES: The application was all 14 inclusive. We broke it down into our different phases. 15 They chose for this budget year to fund phase one right 16 now and to come back in the next fiscal year. 17 JUDGE TINLEY: Okay. 18 MR. REEVES: So... 19 JUDGE TINLEY: Okay. 20 COMMISSIONER LETZ: What's the amount 21 of the EIC recommended funding? 22 MR. REEVES: The -- for phase one, they 23 will pay for half the equipment up to $150,000 which 24 that will meet our matching grant. 25 COMMISSIONER LETZ: All right. 1 JUDGE TINLEY: That will secure the 2 funding from the grant by that match. 3 MR. REEVES: Which is for the new pens, 4 announcer's stand, show ring, and some of the other 5 equipment that we need. 6 COMMISSIONER OVERBY: That's good. 7 JUDGE TINLEY: And I assume that your 8 organization has obviously zeroed in on -- on the 9 desired equipment that's going to be necessary for all 10 this and have priced it out either by unit cost or 11 otherwise -- 12 MR. REEVES: Yes, sir. 13 JUDGE TINLEY: -- and you've figured 14 out that it's going to run you 300 or 300 plus? 15 MR. REEVES: Right at 300,000, Your 16 Honor. 17 JUDGE TINLEY: Okay. 18 MR. REEVES: We have solicited bids 19 from four of the major equipment manufacturers. We've 20 had three of them to date bring their sample of what 21 we're wanting to one of our board meetings where we 22 could actually look and see what it is. The fourth bid 23 just came in, and we look to review that on the grounds 24 before we make any decision on that. 25 JUDGE TINLEY: Okay. 1 MR. REEVES: They're companies that 2 provide livestock show facilities all -- all over the 3 United States. One of them in particular supplies the 4 other four shows that are bigger than us, so... 5 JUDGE TINLEY: Well, you've got a 6 little track record to look at there then. 7 MR. REEVES: Yes, sir, and I believe 8 Commissioners Overby and Oehler saw the type of pens we 9 were looking at during our tours last fall. 10 JUDGE TINLEY: Well, we appreciate all 11 that your organization does, and I know you've done a 12 lot of due diligence looking at what's going to be 13 necessary for the new facility, and we are really, 14 really proud and pleased with your participation and, 15 you know, all of this has been accomplished over the 16 years by virtue of what you folks, your Association and 17 their volunteers, your board, your -- your family 18 members have put into this thing, and that's why it's 19 as big as it is and successful as it is so... 20 COMMISSIONER OVERBY: That's right. 21 MR. REEVES: Well, thank you for that. 22 JUDGE TINLEY: You're responsible for 23 your own success and we appreciate it. 24 MR. REEVES: Well, it helps to have 25 good partners such as we have with you gentlemen here. 1 COMMISSIONER LETZ: I make a motion 2 that we approve authorizing a letter of support to EIC 3 in support of the Hill Country Youth Exhibit. 4 COMMISSIONER BALDWIN: Who's going to 5 write that rascal? 6 COMMISSIONER LETZ: I'm not done yet. 7 I'll get to that. 8 COMMISSIONER BALDWIN: Oh, okay. Well, 9 don't yell at me. 10 COMMISSIONER LETZ: -- the Youth Stock 11 Show Association and authorize the County Judge to 12 write the same. 13 COMMISSIONER BALDWIN: Second. 14 JUDGE TINLEY: I knew where that was 15 coming from. 16 (Laughter.) 17 COMMISSIONER BALDWIN: I second the 18 motion. 19 JUDGE TINLEY: Further question or 20 discussion? 21 COMMISSIONER LETZ: Question, Judge. I 22 mean, it sounded like from your questions, is it 23 better, you think, to do one letter, two letters, and 24 just put it all inclusive or does it make any 25 difference? 1 JUDGE TINLEY: Well, that was my reason 2 for asking if, in fact, the application for phase two 3 had actually been filed. It might be well to look at 4 the application -- a copy of the application. Would it 5 be possible for us to get a copy of that? 6 MR. REEVES: Yes, sir. I'll be glad to 7 get -- 8 JUDGE TINLEY: Okay. 9 MR. REEVES: -- whatever the Court so 10 desires and sit down and show you what we have filed 11 and -- 12 JUDGE TINLEY: Okay. We want to be as 13 helpful as we can obviously -- 14 MR. REEVES: Well, we appreciate that. 15 JUDGE TINLEY: -- but it may help if we 16 had a copy of the application itself so that we can 17 weigh in on whatever we need to weigh in on. 18 MR. REEVES: I'll be glad to put 19 everything I can together. 20 COMMISSIONER OEHLER: When would be a 21 good time or when do you expect to -- be a good time to 22 have this letter done and in your hand? How long do we 23 have? 24 MR. REEVES: As I said, we return on 25 the 20th of August. 1 COMMISSIONER OVERBY: 20th of August. 2 COMMISSIONER OEHLER: Okay. So within 3 the next week. 4 COMMISSIONER OVERBY: Typically they 5 want the letter two weeks before. 6 MR. REEVES: Two weeks. 7 COMMISSIONER OVERBY: So August 6th, 8 you're looking at next Monday. 9 JUDGE TINLEY: 'Cause it goes in the 10 agenda. 11 COMMISSIONER OVERBY: Yeah. Got to 12 have it two weeks before. 13 MR. REEVES: I'll be glad to get with 14 you this week, Your Honor. 15 JUDGE TINLEY: Okay. Appreciate it. 16 MR. REEVES: Thank you. 17 COMMISSIONER BALDWIN: Thank you. 18 COMMISSIONER OVERBY: Thanks, Bob. 19 JUDGE TINLEY: I have a motion and 20 second. Further discussion? All in favor of the 21 motion, signify by raising your right hand. 22 (All four Commissioners raised hands.) 23 JUDGE TINLEY: All opposed, same sign. 24 (No response.) 25 THE COURT: The motion does carry. 1 Commissioner Overby, you had mentioned that 2 you had something you wanted to insert here. 3 COMMISSIONER OVERBY: I did. I wish I 4 could have had Miss Snow here just a second ago when 5 she was talking about the shooting sports awards here 6 that were done by the State of Texas and the 4-H 7 program. 8 You know, one thing that we were very 9 excited about -- I don't know if you've been watching. 10 Everybody has been watching Olympics here the last 11 couple of nights, but last night Kim Rhode was the 12 skeet shooter in the skeeting event -- skeet shooting 13 shotgun event last night. Won her fifth medal. She 14 won the gold medal last night. 15 Ms. Rhode has been here on a couple of World 16 Cup tournaments that's been here in Kerrville here at 17 the Hill Country Shooting Sports Center. She does 18 train here often throughout the year. She's been here 19 over the past several years numerous times, but won a 20 gold medal. 21 This is her fifth Olympics she has 22 participated in. She's won gold a couple of times, and 23 this is her fifth -- fifth Olympics. She's going to go 24 back in 2016 for the Brazil Olympics. She said that's 25 her swan song, one more time, but she's here. You've 1 seen her before in our community. 2 So when you see somebody like Miss Snow 3 talking about -- and we've seen our future leadership 4 of our communities down here. It's kind of exciting 5 when you see a small town of this community has such an 6 emphasis on training, hard work, paying off for 7 somebody to accomplish the type of awards and goals 8 that are going on. 9 So, Mrs. Rhode, Kerrville had a little part 10 in that training part. In fact, she shot 99 out of 11 100. Missed one time out of that -- 12 COMMISSIONER OEHLER: Oh, my God. 13 COMMISSIONER OVERBY: -- and just 14 absolutely remarkable. 15 COMMISSIONER BALDWIN: She shoot 16 shotgun or -- 17 COMMISSIONER OVERBY: Yeah, the -- 18 COMMISSIONER LETZ: Skeet. 19 COMMISSIONER OVERBY: -- skeet 20 shooting. 21 COMMISSIONER BALDWIN: Incredible. 22 COMMISSIONER OVERBY: So that's really 23 exciting. I have had the opportunity to have gone to 24 the Governor's office a couple of times with her on 25 shooting sports events and for our facility here in 1 Kerrville, and she is definitely a very professional 2 and classy lady and represents our country very well. 3 COMMISSIONER LETZ: Where is she from? 4 COMMISSIONER OVERBY: Washington State. 5 COMMISSIONER BALDWIN: Is that up near 6 Dallas somewhere? 7 COMMISSIONER OVERBY: She married a guy 8 from California, but she is -- she is a fantastic lady, 9 and she'll be here often at different times of the 10 year. I just thought I'd just bring recognition on 11 that. I just -- when we heard the people talking about 12 the shooting sports, it's a small world sometimes. 13 JUDGE TINLEY: Okay. We ready to move 14 on with the rest here? Go to Section II, payment of 15 bills. Since it's a long month as it were, I guess 31 16 days is a long month compared to 30 or 28. 17 MRS. HARGIS: I guess. 18 COMMISSIONER BALDWIN: I move we pay 19 the bills. 20 COMMISSIONER OVERBY: Second. 21 JUDGE TINLEY: We have a motion and a 22 second to pay the bills. Any question or discussion? 23 COMMISSIONER BALDWIN: I do have a 24 question or maybe a comment or discussion. About 25 halfway down page 1, jail court expenses, we have 1 Mr. Behrens out there that's the prosecutor, and then 2 we have Mrs. Pearson, and is she -- is she the only 3 defender there? 4 JUDGE TINLEY: No. 5 COMMISSIONER BALDWIN: Okay. Talk to 6 me. 7 JUDGE TINLEY: She -- she is assigned 8 to handle the majority of those cases, but occasionally 9 that Friday jail court, as they sometimes call it, will 10 have other cases that are heard that already have other 11 assigned defense lawyers that they will dispose of 12 their cases in addition to the ones that Mrs. Pearson 13 was handling. 14 COMMISSIONER BALDWIN: Uh-huh. 15 JUDGE TINLEY: But the majority of the 16 cases that are heard on the Friday morning jail court 17 are ones that she is representing the defendants, but 18 -- but occasionally and somewhat frequently -- 19 COMMISSIONER BALDWIN: Yeah. 20 JUDGE TINLEY: -- other lawyers will go 21 ahead and have their cases heard on that Friday so as 22 to dispose of their cases too so... 23 COMMISSIONER BALDWIN: Well, I'm 24 looking for an opportunity to call her a public 25 defender, which I'm a huge fan of public defenders. At 1 least I think at some point this county needs to have 2 the conversation about it, and why we can't get to 3 that, I'm not sure but -- 4 JUDGE TINLEY: She's the closest thing 5 we've got to a public defender. 6 COMMISSIONER BALDWIN: And obviously 7 it's working 'cause she's been doing this for a couple 8 years or something like that. 9 That's all. Thank you. 10 JUDGE TINLEY: Okay. Any other 11 questions or comments? All in favor of the motion, 12 signify by raising your right hand. 13 (All four Commissioners raised hands.) 14 JUDGE TINLEY: All opposed, same sign. 15 (No response.) 16 THE COURT: The motion does carry. 17 Budget amendments? None. Late bills? 18 None. Monthly reports? 19 CLERK: None. 20 JUDGE TINLEY: You may have already 21 handled those. 22 Anything else come before the Court this 23 morning? 24 COMMISSIONER LETZ: Judge -- 25 COMMISSIONER BALDWIN: Judge, I do 1 have -- 2 JUDGE TINLEY: Wait a minute. We're 3 going to -- we're going to think about making an award 4 here. So at this point I'm going to recess the meeting 5 subject to the call of the Chair to take further action 6 under the first agenda item as may be appropriate. 7 COMMISSIONER LETZ: I was going to 8 suggest a brief -- 9 JUDGE TINLEY: My brain kicked in. 10 COMMISSIONER OEHLER: I'm hoping this 11 won't take very long. 12 JUDGE TINLEY: Well, we'll see. 13 Okay. We're in recess subject to call of 14 the Chair. 15 (Recess at 10:47 a.m. to 12:01 p.m.) 16 JUDGE TINLEY: Let's come back to order 17 from our recess with respect to Item No. 1 on our 18 agenda. I will re-call that item to open responses to 19 request for proposals for show barn and rainwater 20 system at the Hill Country Youth Exhibit Center and 21 refer for evaluation and recommendation and award as 22 appropriate. 23 The bids were opened and -- or referred -- 24 accepted and referred for evaluation and 25 recommendation, and we're here to see if we're going to 1 proceed further with an award. 2 Mr. Lewis? 3 MR. LEWIS: Your Honor, Commissioners, 4 we have taken all four bids, and I can see before you a 5 spreadsheet that addresses all the issues of compliance 6 with a responsive bid, and these were all issues that 7 were requested in the invitation to bid and bidders, 8 and as you can see all of the contractors complied with 9 all the elements, which include receipt of the 10 addendum, a bid bond, bidder's qualification statement, 11 and a subcontractor list, specifying calendar days, and 12 then we had unit costs for pier removal as well as base 13 bid, and then alternates. 14 And the alternates included the fire 15 protection, fire service line on the site. Alternate 16 No. 1 was fire service line on the site and fire 17 hydrants. Alternate No. 2 was the sprinklering of the 18 show barn building. Alternate No. 3 was the rainwater 19 collection and distribution system as well as we 20 request that they -- all the contractors submit what 21 their percentage markup would be for additional work 22 that would be approved by Commissioners in the event 23 that there is additional work, and you can see that. 24 All complied with the requirement for 25 submitting before two o'clock on Friday the 27th, and 1 those times are listed there. So based on our analysis 2 here, the base bid, and all three alternates which it 3 has been indicated to me that Commissioners are 4 favorable to accepting all three alternates, Journeyman 5 Construction at $1,697,000 is the lower bidder. 6 It is our recommendation to the 7 Commissioners Court based on going through this 8 qualification process that Journeyman Contractor be -- 9 that Commissioners Court enter into a contract to begin 10 negotiations for -- a contract for general construction 11 with Journeyman. 12 JUDGE TINLEY: Any questions for 13 Mr. Lewis? 14 COMMISSIONER LETZ: Question I had 15 really is more for Mrs. Hargis on the dollar size of 16 it. 17 What was it again, the amount we allocated 18 for this phase? 19 MRS. HARGIS: A million five -- no. 20 COMMISSIONER OEHLER: Two million. 21 MRS. HARGIS: Two million, and then two 22 -- and then 500 for the exhibit, so it's a total of two 23 million -- two million for this. 24 COMMISSIONER LETZ: Two million for 25 this phase. And on the -- can you go over the 1 alternates again? 2 MR. LEWIS: Alternate No. 1 is a fire 3 line -- fire service to the site and two fire hydrants. 4 Alternate No. 2 is taking that fire service line, 5 extending it into the building to sprinkle the building 6 to provide fire protection throughout as well as an 7 alarm system, and Alternate No. 3 is the rainwater 8 collection system. 9 COMMISSIONER LETZ: Any comments, 10 Commissioner? 11 COMMISSIONER OEHLER: No, I don't have 12 any. I mean, it's -- I'm really glad that we got four 13 bids and we actually came out to the good on the second 14 round of bids. 15 COMMISSIONER BALDWIN: I still think 16 they're a pretty close group. 17 COMMISSIONER OEHLER: They're very 18 close. 19 COMMISSIONER BALDWIN: They're still a 20 good-looking group of bids. 21 COMMISSIONER OVERBY: I do have one 22 question. This is probably just to Rob. I'm just 23 wondering for the -- for the record, we're required 24 under the local Government Code to -- to use the lowest 25 bid. Is that required? I mean, is that correct? 1 MR. HENNEKE: The phrase used is the 2 best and lowest bid. You know, all -- all bidders have 3 been qualified by Mr. Lewis. That's what we're talking 4 about. We're talking about the best -- 5 COMMISSIONER OVERBY: Correct. 6 MR. HENNEKE: -- bid is do they meet 7 the -- the qualifications that were set forth. They've 8 all been qualified. So then, yes. You are looking at 9 the lowest bid price. 10 COMMISSIONER OVERBY: Okay. 11 JUDGE TINLEY: I believe the statutory 12 language under Chapter 262 is the -- of the responsible 13 bidders, the lowest and best bid -- 14 MR. HENNEKE: Yes, sir. 15 JUDGE TINLEY: -- I believe is the 16 language. 17 COMMISSIONER OVERBY: Okay. Thank you 18 for that clarification. 19 COMMISSIONER LETZ: All right. Based 20 on the recommendation of the architect, I'll make a 21 motion we award the contract to Journeyman Construction 22 for a total amount including all three alternates for 23 $1,697,000. 24 COMMISSIONER OEHLER: Second. 25 JUDGE TINLEY: Motion made and 1 seconded. Question or discussion? 2 COMMISSIONER OEHLER: Move that we 3 enter to include a contract with them and for the Judge 4 to sign. 5 COMMISSIONER LETZ: Yes. 6 JUDGE TINLEY: Okay, and that we move 7 to enter into a contract based upon their bid I believe 8 is -- would that -- 9 MR. LEWIS: Yes, sir. 10 JUDGE TINLEY: Further question or 11 discussion on that motion? 12 COMMISSIONER LETZ: Just to emphasize 13 the 150 days. 14 JUDGE TINLEY: Yes. Yeah. Yeah. From 15 notice to proceed. 16 MR. LEWIS: Or less. 17 COMMISSIONER OVERBY: Yeah or less. 18 JUDGE TINLEY: While that point is 19 before us, are we not in a position right this red-hot 20 minute to issue a notice to proceed as soon as we get a 21 contract? 22 COMMISSIONER LETZ: That's -- I mean, 23 I'll look to these two gentlemen for that -- answer to 24 that. 25 MR. LEWIS: You can issue a notice to 1 proceed. Whether Journeyman will enter -- will begin 2 in earnest without a contract is up to them, but we 3 will -- in our next conversation with them we will 4 encourage them to have a general contract draft over 5 here within 24 or 48 hours, as quickly as they can get 6 it to us. 7 JUDGE TINLEY: I think -- I think the 8 quicker they can have somebody here this afternoon -- 9 MR. LEWIS: Yes, sir. 10 JUDGE TINLEY: -- probably would be 11 okay. 12 COMMISSIONER LETZ: I mean, if it -- if 13 it helps, then I would include to issue the notice to 14 proceed in this order. 15 JUDGE TINLEY: Yes. Okay. 16 COMMISSIONER OEHLER: We just don't 17 want to miss anything. 18 COMMISSIONER LETZ: Everyone was 19 nodding their heads. 20 COMMISSIONER OEHLER: Let's don't miss 21 anything this time. 22 JUDGE TINLEY: Because the clock starts 23 running on the notice to proceed technically. 24 MR. LEWIS: The clock starts running 25 when there's a contract. 1 COMMISSIONER OVERBY: And a signature. 2 JUDGE TINLEY: Okay. Any other 3 question or discussion? All in favor of the motion, 4 signify by raising your right hand. 5 COMMISSIONER OVERBY: Aye. 6 (All four Commissioners raised hands.) 7 JUDGE TINLEY: All opposed, same sign. 8 (No response.) 9 JUDGE TINLEY: Motion carries. 10 Anything else, gentlemen? 11 COMMISSIONER BALDWIN: Yes. So what is 12 the next step now? 13 JUDGE TINLEY: Contract. 14 COMMISSIONER BALDWIN: I mean, after 15 this particular issue, what is the next issue? 16 COMMISSIONER OEHLER: The next thing 17 that's going to happen is they'll probably be out there 18 drilling pier holes and start getting ready to pour the 19 concrete slab, but they'll -- you know, the first thing 20 they need to do is order the building. 21 COMMISSIONER BALDWIN: Yeah. 22 COMMISSIONER OEHLER: Once they know 23 they have the bid so they can get that building on 24 order because it takes 10 to 12 weeks to get one put 25 together and then shipped to the location. 1 COMMISSIONER BALDWIN: What item is 2 left out there that needs to be approved by this Court? 3 COMMISSIONER OEHLER: I don't know of 4 anything. 5 COMMISSIONER BALDWIN: So we've kind 6 of -- we've kind of nailed it down here? 7 COMMISSIONER OEHLER: Only thing we're 8 lacking is the fan bid that we put out notice for. 9 COMMISSIONER OVERBY: Uh-huh. 10 COMMISSIONER OEHLER: And then 11 everything else is going to be pretty much in-house 12 'cause I think Trolinger is going to help with the 13 sound system and all that sort of thing. 14 COMMISSIONER LETZ: Well, I think 15 what -- 16 COMMISSIONER OEHLER: I don't know what 17 -- maybe I don't understand the question. 18 COMMISSIONER LETZ: I think it is to 19 make sure that we're done with it. I mean, kind of 20 that we're -- everything is done by this Court so we 21 don't have to wait on anything else, and I think we -- 22 COMMISSIONER BALDWIN: That's it. 23 COMMISSIONER LETZ: -- anything else -- 24 like the sound system, I mean, we need to go ahead and 25 get that moving and anything else so that we can -- I 1 don't want this Court to be responsible for any delay 2 on any part of this. 3 COMMISSIONER BALDWIN: Absolutely. 4 COMMISSIONER LETZ: And then once this 5 contract is signed, pretty much unless there's a change 6 order, it doesn't need to be back from us other than to 7 report. 8 COMMISSIONER OEHLER: It's good to go. 9 JUDGE TINLEY: Change orders will be 10 covered by the contract, and -- but want to make sure 11 we're not in the way to prevent them for moving 12 forward. 13 COMMISSIONER OEHLER: I will assure you 14 that Road and Bridge has got the parking lot about half 15 done already, and I'm sure they're hauling base again 16 day. That whole site is -- is clear and ready for the 17 contractor to go to work. 18 COMMISSIONER OVERBY: Good. 19 COMMISSIONER BALDWIN: That's great. 20 Judge, I do have a couple of comments I'd 21 like to make about -- we went to remind everybody on 22 the Court that this Thursday we have a joint meeting 23 with the City Council -- 24 COMMISSIONER OEHLER: Uh-huh. 25 COMMISSIONER BALDWIN: -- in regards to 1 the ESD. That's at six o'clock this Thursday over at 2 their place, and then two weeks from today on the 13th 3 at 9 a.m. we have a public hearing in here on the ESD. 4 JUDGE TINLEY: Okay. 5 COMMISSIONER BALDWIN: So, you know, 6 get your ankles taped. 7 COMMISSIONER OVERBY: What day is that? 8 COMMISSIONER BALDWIN: It's 9 confidential. I can't tell you twice. 10 COMMISSIONER OVERBY: The 9th? 11 COMMISSIONER OEHLER: 13th. 12 COMMISSIONER BALDWIN: 13th, two weeks 13 from today. 14 JUDGE TINLEY: Okay. Anything else? 15 We'll be adjourned. 16 (Court adjourned at 12:12 p.m.) 17 18 19 20 21 22 23 24 25 1 REPORTER'S CERTIFICATE 2 THE STATE OF TEXAS ) 3 COUNTY OF KERR ) 4 I, Lisa C. Greenwalt, Certified Shorthand 5 Reporter in and for the State of Texas, do hereby 6 certify that the above and foregoing contains a true 7 and correct transcription of all portions of the 8 proceedings which occurred in open court and were 9 reported by me. 10 WITNESS MY OFFICIAL HAND this the _______ day of 11 ____________________, 2012. 12 ___________________________ Lisa C. Greenwalt, CSR 6067 13 Expiration Date: 12/31/2013 Greenwalt Court Reporting 14 245 Waring-Welfare Road Boerne, Texas 78006-7926 15 (830) 537-4223 16 17 18 19 20 21 22 23 24 25