1 2 3 4 5 6 7 8 KERR COUNTY COMMISSIONERS COURT 9 Special Session 10 Monday, December 17, 2012 11 11:00 a.m. 12 Commissioners' Courtroom 13 Kerr County Courthouse 14 Kerrville, Texas 15 16 17 18 19 20 21 22 23 PRESENT: PAT TINLEY, Kerr County Judge H. A. "BUSTER" BALDWIN, Commissioner Pct. 1 24 TOM MOSER, Commissioner Pct. 2 JONATHAN LETZ, Commissioner Pct. 3 25 BRUCE OEHLER, Commissioner Pct. 4 2 1 I N D E X December 17, 2012 2 PAGE 1.1 Consider/discuss, take appropriate action to 3 award bid for RFPs and RFQs for Texas Community Development Block Grant Contract No. 712025 3 4 1.2 Consider/discuss, take appropriate action 5 regarding Texas Community Development Block Grant Contract No. 712025 5 6 1.3 Consider/discuss, take appropriate action on 7 resolution designating administration/engineering service providers for 2012 Texas CDBG Colonia 8 Construction Fund Contract 712025 6 9 1.4 Consider/discuss, take appropriate action on resolution to designate authorized signators 10 for 2012 Texas CDBG Colonia Construction Fund Contract 712025 8 11 1.5 Consider/discuss, take appropriate action to 12 approve submission of regional water planning grant application and other related documents 13 to Texas Water Development Board for Eastern Kerr County and Western Kendall County 12 14 1.6 Consider/discuss, take appropriate action on 15 Application and Certificate for Payment from Journeyman Construction for the Show Barn at 16 the Hill Country Youth Event Center 25, 34 17 1.7 Consider/discuss, take appropriate action on changes recommended by the architect for the 18 Show Barn at the Hill Country Youth Event Center; authorize payment for one electrical 19 item that was to be provided by Kerr County 27 20 1.8 Consider/discuss, take appropriate action to authorize funding the City of Kerrville for 21 making the fire line connection to the City of Kerrville’s main water line 30 22 2.1 Pay bills -- 23 2.2 Budget Amendments -- 2.3 Late Bills 40 24 2.4 Approve and accept Monthly Reports 42 25 --- Adjourned 44 3 1 On Monday, December 17, 2012, at 11:00 a.m., a special 2 meeting of the Kerr County Commissioners Court was held in 3 the Commissioners' Courtroom, Kerr County Courthouse, 4 Kerrville, Texas, and the following proceedings were had in 5 open court: 6 P R O C E E D I N G S 7 JUDGE TINLEY: Okay, let me call to order this 8 special meeting of the Kerr County Commissioners Court posted 9 and scheduled for this date and time, Monday, December 17th, 10 2012, at 11 a.m. It is that time now. We -- we've got a 11 fairly short agenda dealing with some -- primarily the Ag 12 Barn, and then the East Kerr wastewater project. First item 13 on the agenda is to consider, discuss, and take appropriate 14 action to award bid for Request for Proposals and Request for 15 Qualifications for Texas Community Development Block Grant 16 Contract Number 712025. Ms. Hargis? 17 MS. HARGIS: As you'll recall, at the last meeting 18 we had only one bid for Grantworks to be the administrator, 19 so I recommend that the Court approve the RFQ for Grantworks 20 to be the administrator for the Community Development Block 21 Grant. On the engineering, we received four proposals, one 22 from Hewitt Engineering, one from Slay Engineering, one from 23 Tetra Tech, and one from V.E.I. After preparing the scoring 24 with Commissioner Moser and myself, we would like to 25 recommend to the Court that we accept the bid from Tetra Tech 12-17-12 4 1 to be the engineer on the -- on this project. So, those are 2 my two recommendations. 3 JUDGE TINLEY: All right. Grantworks for the 4 administrative aspect, and Tetra Tech for engineering? 5 MS. HARGIS: Yes. 6 JUDGE TINLEY: Would you prefer separate motions -- 7 MS. HARGIS: Yes. 8 JUDGE TINLEY: -- and orders on those? 9 MS. HARGIS: Yes. 10 JUDGE TINLEY: All right. Let's first take the 11 administrative Request for Qualifications, Texas Community 12 Development Block Grant Contract Number 712025. Do I hear a 13 motion to that effect? 14 COMMISSIONER BALDWIN: Judge, on the recommendation 15 of the County Auditor, Grantworks. 16 JUDGE TINLEY: All right, Grantworks for the 17 administrative aspect on that contract. 18 COMMISSIONER MOSER: Second. 19 JUDGE TINLEY: Motion made and seconded. Is there 20 any question or discussion? All in favor of the motion, 21 signify by raising your right hand. 22 (The motion carried by unanimous vote.) 23 JUDGE TINLEY: All opposed, same sign. 24 (No response.) 25 JUDGE TINLEY: The motion does carry. Now, with 12-17-12 5 1 regard to the engineering award with regard to the RFQ, Texas 2 Community Development Block Grant Contract Number 712025, do 3 I hear a motion on that? 4 COMMISSIONER MOSER: I so move, Judge, that Tetra 5 Tech be the selected contractor for that. 6 JUDGE TINLEY: All right, I have a motion. Do I 7 hear a second? 8 COMMISSIONER LETZ: Second. 9 JUDGE TINLEY: I have a motion and a second that 10 Tetra Tech be awarded the engineering portion of that 11 project, Texas Community Development Block Grant Contract 12 Number 712025. Question or discussion? All in favor, 13 signify by raising your right hand. 14 (The motion carried by unanimous vote.) 15 JUDGE TINLEY: All opposed, same sign. 16 (No response.) 17 JUDGE TINLEY: Motion carried. Thank you, 18 Ms. Hargis. Let's go to Item 2; to consider, discuss, take 19 appropriate action regarding Texas Community Development 20 Block Grant Contract Number 712025. And that's generic. 21 What do you have for us on that? 22 MS. HARGIS: I believe that the County Attorney has 23 reviewed that contract, and you have it before you to sign. 24 That is the contract between Kerr County and the Texas Water 25 Development Board, and it must be signed by Kerr County first 12-17-12 6 1 and forwarded to the Water Development Board to be signed, 2 and then it will be finalized. 3 JUDGE TINLEY: And subject to County Attorney's 4 approval, you're recommending approval of the -- 5 MS. HARGIS: I think he's -- 6 JUDGE TINLEY: Acceptance of that? 7 MS. HARGIS: He's already reviewed it. Haven't 8 you? 9 MR. HENNEKE: Yes. 10 MS. HARGIS: He's already reviewed it. 11 JUDGE TINLEY: Okay. 12 COMMISSIONER BALDWIN: I move for approval. 13 COMMISSIONER OEHLER: Second. 14 JUDGE TINLEY: We have a motion and second for 15 approval of -- to enter into Texas Community Development 16 Block Grant Contract Number 712025. Question or discussion 17 on the motion? All in favor of the motion, signify by 18 raising your right hand. 19 (The motion carried by unanimous vote.) 20 JUDGE TINLEY: All opposed, same sign. 21 (No response.) 22 JUDGE TINLEY: Motion carries. Item 3 is to 23 consider, discuss, take appropriate action on resolution 24 designating administrative and -- administration and 25 engineering service providers for the 2012 C.D.B.G. Colonia 12-17-12 7 1 Construction Fund Contract 712025. Ms. Hargis? 2 MS. HARGIS: Again, I believe this would be similar 3 to what you did in Item Number 1. You just need to approve a 4 resolution designating Grantworks as the administrator and 5 Tetra Tech as the engineers. 6 JUDGE TINLEY: Do you need separate motions on 7 those? 8 MS. HARGIS: It would -- it looks like it wants two 9 separate motions. 10 JUDGE TINLEY: All right. Do I hear a motion as to 11 Grantworks being the designated contractor for the 12 administrative -- 13 COMMISSIONER BALDWIN: So moved. 14 JUDGE TINLEY: -- portion? 15 COMMISSIONER LETZ: Second. 16 JUDGE TINLEY: I have a motion and a second. 17 Question or discussion? All in favor, signify by raising 18 your right hand. 19 (The motion carried by unanimous vote.) 20 JUDGE TINLEY: All opposed, same sign. 21 (No response.) 22 JUDGE TINLEY: Motion carried. With respect to the 23 engineering contractor portion of that construction fund -- 24 Colonia Construction Fund Contract 712025, do I hear a motion 25 that Tetra Tech be designated as that contractor? 12-17-12 8 1 COMMISSIONER MOSER: So moved. 2 COMMISSIONER LETZ: Second. 3 JUDGE TINLEY: Motion made and seconded as 4 indicated. Question or discussion? All in favor, signify by 5 raising your right hand. 6 (The motion carried by unanimous vote.) 7 JUDGE TINLEY: All opposed, same sign. 8 (No response.) 9 JUDGE TINLEY: Motion carries. Item 4 is to 10 consider, discuss, take appropriate action on resolution to 11 designate authorized signators for the 2012 Texas C.D.B.G. 12 Colonia Construction Fund Contract Number 712025. 13 Ms. Hargis? 14 MS. HARGIS: I believe, Judge Tinley, when you were 15 going through and filling that grant out, that you designated 16 yourself, and I think it would be easiest if it was -- if it 17 was the County Judge and myself so that I can fill out the 18 forms that are required. That's generally the way we handle 19 these two -- these grants. 20 JUDGE TINLEY: Well, generally they ask for -- I 21 forget the term they use, project director or something, and 22 then they have the finance portion. Let's get those terms 23 down correct, and -- 24 MS. HARGIS: Okay, just a second. On this one, you 25 have the designated signator for the contract documents will 12-17-12 9 1 be the County Judge only. The purchase vouchers and requests 2 for payment forms will be the County Judge and the County 3 Auditor. 4 JUDGE TINLEY: Okay. 5 MS. HARGIS: That's the way it's spelled out. 6 JUDGE TINLEY: Those are the only two that 7 they're -- 8 MS. HARGIS: That's the only two they're 9 requesting. 10 JUDGE TINLEY: -- seeking? 11 COMMISSIONER LETZ: Move approval of those 12 designated signators. 13 COMMISSIONER BALDWIN: Second. 14 JUDGE TINLEY: Motion made and seconded as 15 indicated to approve the designations as indicated by the 16 County Attorney -- County Auditor, excuse me. 17 MS. HARGIS: Oh, gee, I got a raise. 18 JUDGE TINLEY: Question or discussion? All in 19 favor of the motion, signify by raising your right hand. 20 (The motion carried by unanimous vote.) 21 JUDGE TINLEY: All opposed, same sign. 22 (No response.) 23 JUDGE TINLEY: Motion carries. 24 COMMISSIONER LETZ: Before we move on, Judge, quick 25 question. Where is this particular -- where is this grant 12-17-12 10 1 exactly? In which -- 2 MS. HARGIS: It's in Kerrville South. It's right 3 -- it's right before the apartments. It's that length right 4 there between the back -- that backs up from the apartments. 5 It was the piece that we couldn't finish last time. And then 6 there's 200 feet of the sewer line that we have to put into 7 River Hills for capacity and requirements. 8 COMMISSIONER LETZ: Okay. And is -- when this is 9 done, we are complete? 10 MS. HARGIS: We still have the apartment complex. 11 That's the -- the piece that's left. And because they're not 12 really -- because it's owned by an individual, we're going to 13 have to figure -- there's a lot of people in there. We just 14 can't figure out how to get it down there, but we're working 15 on that. 16 COMMISSIONER LETZ: And the -- that apartment 17 building is currently on septic? 18 MS. HARGIS: Yes. And it has a lot of people in 19 it, and so the owner had agreed last time to come down to 20 connect. So, what we may have to do is once we get it -- the 21 line down as close as we can to them, perhaps we can get him 22 to agree to bring it up. He had agreed to tie on last time, 23 but we couldn't get it far enough down there for him to tie 24 on, 'cause we -- we ran out of money about 400 or 500 feet to 25 the -- 12-17-12 11 1 COMMISSIONER LETZ: And just as another question, 2 'cause it seems it's gone on a long time, the water side of 3 this, where do these people all get their water? 4 MS. HARGIS: They get their water from Aqua Texas. 5 JUDGE TINLEY: Aqua Texas. 6 COMMISSIONER MOSER: Yeah. 7 MS. HARGIS: 'Cause one of the gentlemen that 8 you've been dealing with is from Kerrville South. So, this 9 was the U.G.R.A. -- 10 COMMISSIONER LETZ: Right. 11 MS. HARGIS: -- lines that -- and so the City does 12 send out all of these bills and accepts it. So, that's the 13 only piece, it's my understanding, that's left, is the 14 apartment complex after this. And I don't know whether 15 they'll be qualified for the grant or not. We're just going 16 to have to see how far down we get it, and see if we can get 17 them to come up and tie on. 18 COMMISSIONER MOSER: I think network said they were 19 not qualified. 20 MS. HARGIS: They aren't qualified. 21 COMMISSIONER MOSER: Yeah. 22 MS. HARGIS: Because of the fact that he -- he's 23 over the economic threshold. 24 COMMISSIONER MOSER: Correct. 25 MS. HARGIS: And people in the complex qualify; 12-17-12 12 1 it's just not the complex itself. 2 COMMISSIONER LETZ: Right. 3 MS. HARGIS: So -- so if we can get the line close 4 enough to him, I think he might be willing to tie on. Then 5 we'd be done. 6 COMMISSIONER LETZ: Okay. The -- okay. Next part 7 of it I'll bring up some other time. 8 MS. HARGIS: Okay, thank you. 9 JUDGE TINLEY: If we get there. 10 MS. HARGIS: If we get there. 11 JUDGE TINLEY: Yeah, okay. You ready to move 12 forward? 13 COMMISSIONER LETZ: Sure. 14 JUDGE TINLEY: Okay. Let's take up Item 5; to 15 consider, discuss, take appropriate action to approve 16 submission of regional water planning grant application and 17 other related documents to Texas Water Development Board for 18 Eastern Kerr County and Western Kendall County. Commissioner 19 Letz? 20 COMMISSIONER LETZ: I'm going to hand out a few 21 things. First thing is -- that's the actual application. 22 Next is a map of the area, and next we have a project 23 timeline proposed. And next, we have a -- a kind of a budget 24 breakdown. Probably -- I don't know what order; doesn't make 25 a whole lot of difference the way we look at them. The map's 12-17-12 13 1 the simplest; we can look at that real quickly. It's -- 2 basically, the blue area is the -- around Comfort is the 3 W.C.I.D.'s boundary, and then the other blue area in Kerr 4 County is the immediate wastewater potential line, or line 5 that we're working on. That area for the wastewater line is 6 larger, but it's not quite as large as the red boundary that 7 we're looking at. And the red boundary -- red boundary is 8 the project area for the grant. That's what's going to be 9 looked at. 10 JUDGE TINLEY: Study area. 11 COMMISSIONER LETZ: The study area. Probably, the 12 -- where this grant is kind of moved a little bit. What it 13 is now is a facilities planning grant to see the feasibility 14 of making the W.C.I.D. in Comfort a regional water supplier. 15 The economics didn't work for U.G.R.A. to try to carry east 16 Kerr County by itself; it just didn't make economic sense. 17 This is the approach, does it make sense to make the W.C.I.D. 18 the regional provider that would provide both into Kendall 19 County and Kerr County? That's kind of -- 20 COMMISSIONER BALDWIN: Is there any talk of dams? 21 COMMISSIONER LETZ: There are -- well, the grant -- 22 this grant cannot look at -- has to do things, and I'll get 23 to your -- I'll answer the question, but in just a second. 24 There has been talk of dams, but this particular grant cannot 25 look at new water supplies that are not identified in by the 12-17-12 14 1 Region J plan and the Region L plan. 2 COMMISSIONER BALDWIN: I see. 3 COMMISSIONER LETZ: The Region J plan does talk 4 about using the -- possibly looking at the potential of using 5 some of the mining pits along the Guadalupe River as 6 off-channel reservoirs, so that will be looked at a bit 7 further. There's also some language in the Region L planning 8 to look at some off-channel reservoirs in Kendall County, so 9 those will be looked at. There earlier was talk of looking 10 at the flooding issue in Comfort, and possibly looking at 11 flood control structures on Cypress Creek. Those cannot be 12 looked at under this plan -- under this grant. It's kind 13 of -- that's out there. I've talked to Water Development 14 Board; there will probably be a grant that's going to be 15 filed by Kendall County, I believe in January, to do a flood 16 control grant if -- and at the same time, if it makes sense 17 feasibility-wise to build a structure on Cypress Creek, then 18 it will be looked at if it can be used for water as well. 19 But since that structure is not identified in any regional 20 water plan, it cannot be looked at. 21 The -- sort of the primary source here is going to 22 be probably off-channel reservoirs or A.S.R. of some sort, or 23 purchasing additional water rights. So, no new dams are 24 looked at under this at all. The -- next thing is a schedule 25 attached. It's just a requirement of the grant; kind of puts 12-17-12 15 1 things down as to when it will be done. Close -- the grant 2 would be, if it were successful, into the February-March time 3 frame, and then it's basically about a year -- year to 4 complete or so. 5 COMMISSIONER MOSER: Mm-hmm. 6 COMMISSIONER LETZ: Then the page with the budget 7 and planning costs, with some handwritten notes on there, 8 this has been changing around. Once we started putting cash 9 contributions in writing, we got some quick responses from 10 some of the entities. We did not hear from G.B.R.A. for a 11 while, so I put them down for 15,000. (Laughter.) 12 JUDGE TINLEY: Got their attention, didn't it? 13 COMMISSIONER LETZ: And they responded rapidly and 14 said no, they will put up 5,000, and 5,000 in kind. 15 U.G.R.A. has some cash set aside for this project and some 16 in-kind. So, we kind of basically filled it in to make it 17 work. The actual amount of in-kind probably is going to be 18 higher than is needed, 'cause two underground water districts 19 are doing quite a bit of geology. The Kerr County 5,000 20 in-kind is administration. U.G.R.A. has some in-kind. 21 G.B.R.A. has 5,000 in-kind. They've agreed to put 5,000 in, 22 the two underground water districts, with 4,700 for W.C.I.D. 23 So, that's how the breakdown is, and the cash just goes out 24 from the two entities that have so far agreed. When it comes 25 time, if we get the grant approved, we'll have to get those 12-17-12 16 1 all in writing, but at this point we'll wait and see if we 2 get the grant. There's -- our total is 69,400 that we're 3 requesting. There's 400,000 available this funding cycle, 4 and I know that in a separate grant, G.B.R.A., I believe, is 5 asking for 300,000 of that. So, you know, I think it's a 6 reasonably good chance, because it's a regional approach, for 7 us to get funded, but there's just not a whole -- 8 COMMISSIONER MOSER: So, 400,000 a region? 9 COMMISSIONER LETZ: 400,000 for the state. 10 COMMISSIONER MOSER: The state. 11 COMMISSIONER LETZ: On the grant itself, which is 12 the one with the three -- the color codes on top -- and the 13 reason there's color codes there is Keller and I have been 14 going through this application. Those are items that people 15 are responsible for doing some things. Kerr County is 16 yellow. Go through it, and then stop at the page with the 17 scope of work; that's kind of the most critical part. The 18 rest of it is somewhat generic. C.C.R. number, Jeannie will 19 provide that. She has that number. The second -- under 20 legal authority, the draft agreement, Keller has put 21 together, like he has on some of the other grants, just a 22 generic agreement that is not binding between us and W.C.I.D. 23 if we move forward on that. Potential sources of other 24 funding, I left that pretty generic. 25 There's some questions in here -- it's on Page 4 -- 12-17-12 17 1 about C.I.P. projects and support from community and annual 2 expenditures, and we just put "N/A" on all those. You know, 3 I don't see that those are applicable. I visited with the 4 Auditor. I believe that should -- she kind of agrees they're 5 not applicable. The -- on Page 5, that's the scope of work, 6 which is kind of -- the gist of it is going to be looking 7 at -- analyzing essentially the demographics of the area as 8 projected going forward, looking at the infrastructure, 9 W.C.I.D., cost of A.S.R. wells, cost of a small treatment 10 plant, and then what it would cost to get some of this water 11 into the W.C.I.D. Kind of analyzing their current system, 12 and then it's projecting what it's going to cost. So -- and 13 part of it also will be some geologic cross-sections and 14 review as to where an A.S.R. well, if drilled, would likely 15 be located. 16 Not a whole lot of work has been done by Cow 17 Creek -- Cow Creek and Kendall County or Headwaters here as 18 to exactly where you would put an A.S.R. It's never been 19 looked at. So, looking at some cross-sections there, we have 20 more the central/western part of the county, and then tying 21 them over through towards Boerne to see what it looks like, 22 and at the same time, looking at the potential of any 23 Ellenberger test wells. Based on some analysis, there's some 24 renewed interest in trying to look at that as a water source 25 in the future. That's pretty much what the grant is. It's 12-17-12 18 1 just a matter of looking at some potential A.S.R. sites, and 2 then the feasibility of, you know, whether -- what has to be 3 done at the W.C.I.D. to handle that water. 4 COMMISSIONER BALDWIN: Jon, back here where it's 5 talking about written assurances -- which Kerr County's 6 responsible for, I'm assuming, 'cause it's yellow. 7 COMMISSIONER LETZ: Yes, on the back page. 8 COMMISSIONER BALDWIN: Yeah. It talks about 9 approved water conservation plan. Is that all Region J 10 stuff, that y'all have already done? 11 COMMISSIONER LETZ: Headwaters has one, and Cow 12 Creek has one, and W.C.I.D., they all have a conservation 13 plan. That's something that we don't do. 14 COMMISSIONER BALDWIN: Okay. 15 COMMISSIONER LETZ: But there are also already 16 whole areas covered by those plans. Written evidence -- on 17 that list, the proposed planning does not duplicate any 18 existing grants. We've talked with Water Development Board. 19 That's why some of these things got pulled out a little bit, 20 'cause it has to be in the regional water plan to be looked 21 at, and they can't look at new sources that aren't in the 22 regional water plan. So, this certainly doesn't duplicate 23 anything, any viable solutions. If they're economic, I think 24 we can pursue them. The written evidence of local matching 25 funds and in-kind services are available -- they will be 12-17-12 19 1 available. And then the conservation plan currently exists. 2 Additional item, we'll have to attach the current resolution, 3 and then the other thing, notification of intent to file. 4 That's a formality that we have to send out to Region J, 5 Region L, U.G.R.A., Headwaters, Kendall County, Kendall 6 County W.C.I.D., and Cow Creek, just a letter notifying them 7 that we're submitting the grant formally. 8 JUDGE TINLEY: Question. Has that notification of 9 intent to make application for grant been approved? 10 COMMISSIONER LETZ: We're going to approve it right 11 -- today. 12 JUDGE TINLEY: Okay. 13 COMMISSIONER LETZ: It's here to approve as well. 14 JUDGE TINLEY: That's one of the action items. 15 COMMISSIONER LETZ: Two action items today. One is 16 to approve the notification of intent to file, and then the 17 other one is to authorize submission of the grant 18 application. 19 JUDGE TINLEY: Okay. 20 COMMISSIONER LETZ: And, again, the application -- 21 I mean, obviously, I think our intent is, if we are awarded 22 the grant, to execute it, but if something happened, you 23 know, we don't have to necessarily exercise it. 24 JUDGE TINLEY: Well, traditionally, the 25 notification of intent to make application is preceded by 12-17-12 20 1 some several weeks or months. 2 COMMISSIONER LETZ: Right. 3 JUDGE TINLEY: Traditionally. But, obviously, you 4 want to get in the queue so that -- 5 COMMISSIONER LETZ: So we're doing it. 6 JUDGE TINLEY: -- you're considered for the money. 7 COMMISSIONER LETZ: Right. 8 JUDGE TINLEY: So that those that are trying to get 9 that 400,000 don't get too far ahead of you. 10 COMMISSIONER LETZ: Right. And this application -- 11 this certain grant that we're applying for only comes open 12 about once a year. It's an infrastructure facilities 13 planning grant. It's just kind of like the first step we do 14 on the wastewater plant. Kind of, "Hey, is this something 15 that can be done?" Not a huge amount of money; it's a 50/50 16 grant. The challenge on this has been, it's been quite a bit 17 of work to get these seven entities all on the same page on 18 this. 19 JUDGE TINLEY: Like the proverbial herding cats, 20 huh? 21 COMMISSIONER LETZ: And -- you know, and Tetra Tech 22 did a fair amount of this, or basically the bulk of the work 23 of writing the format. I've been on the phone talking to 24 everybody to make sure that we're all in agreement, and they 25 have -- all of the entities have seen all of the documents 12-17-12 21 1 that we're looking at. 2 COMMISSIONER BALDWIN: And the reason that AACOG's 3 on there, they're the vehicle that the money comes through? 4 Or -- 5 COMMISSIONER LETZ: AACOG? Is AACOG on there? 6 COMMISSIONER MOSER: I didn't see AACOG. 7 JUDGE TINLEY: Yeah. 8 COMMISSIONER LETZ: It could be. 9 JUDGE TINLEY: It may be in reference to some of 10 their planning matters. 11 COMMISSIONER BALDWIN: Proof of notification. 12 JUDGE TINLEY: Oh, okay. 13 COMMISSIONER BALDWIN: To AACOG there. So -- 14 COMMISSIONER LETZ: What page? Where are you? 15 JUDGE TINLEY: Okay. 16 COMMISSIONER LETZ: Oh, I see. 17 JUDGE TINLEY: Notification of intent, yeah. 18 COMMISSIONER LETZ: Oh. The reason they're on 19 there -- 20 COMMISSIONER BALDWIN: The money is not funneled 21 through AACOG? 22 COMMISSIONER LETZ: No. All governmental entities 23 that have jurisdiction within the planning area have to be 24 notified that we're doing it. 25 COMMISSIONER BALDWIN: Okay. 12-17-12 22 1 COMMISSIONER LETZ: I didn't think -- I guess 2 Keller put them in there. I guess they're a governmental 3 entity, I have to assume, with jurisdiction. We'll send them 4 a notice of intent as well. 5 JUDGE TINLEY: Better to get notice if they're not 6 required than not get notice if they are required. 7 COMMISSIONER LETZ: True. Thank you, Commissioner, 8 for catching AACOG. I missed AACOG on that list. Any other 9 questions? 10 JUDGE TINLEY: So, initially, you're seeking the 11 Court's action in approving notification of intent to submit 12 an application for a regional grant application to Texas 13 Water Development Board for eastern Kerr County and western 14 Kendall County for that regional plan, right? 15 COMMISSIONER LETZ: Correct. And that notification 16 will be going to Region J, Region L, Upper Guadalupe River 17 Authority, Headwaters Groundwater Conservation District, 18 Kendall County, Kendall County W.C.I.D. Number 1, Cow Creek 19 Groundwater Conservation District, and AACOG. And that is a 20 motion to send such notification. 21 COMMISSIONER BALDWIN: Second. 22 JUDGE TINLEY: I have a motion and a second as 23 indicated. Question or discussion? 24 COMMISSIONER MOSER: Question. You -- you said 25 that there was a lot of trouble getting all seven entities to 12-17-12 23 1 agree. Was that just the funding? 2 COMMISSIONER LETZ: It's not trouble. It was 3 just -- 4 COMMISSIONER MOSER: Effort. 5 COMMISSIONER LETZ: -- effort. 6 COMMISSIONER MOSER: But was it just to get the 7 commitment on potential funding? Or -- 8 COMMISSIONER LETZ: No, just trying -- just the 9 time to -- you know, you have to talk to Cow Creek about what 10 -- what are they going to do in-kind? 11 COMMISSIONER MOSER: I see. 12 COMMISSIONER LETZ: And then what's everyone going 13 to do in-kind? And then run that back through the 14 engineering and say what was -- you know, just kind of trying 15 to make sure it all adds up and is real. 16 COMMISSIONER MOSER: Okay. 17 COMMISSIONER LETZ: And reasonable also. 18 COMMISSIONER BALDWIN: Once you get past Center 19 Point, it really gets confusing. 20 JUDGE TINLEY: When you get down to Comfort, it 21 really gets bad. 22 COMMISSIONER BALDWIN: Whoa. 23 COMMISSIONER LETZ: Anything on the other side of 24 Cow Creek. 25 JUDGE TINLEY: Yeah. Any other questions? 12-17-12 24 1 COMMISSIONER OEHLER: All that water that flows 2 from out west. 3 JUDGE TINLEY: All in favor of the motion, signify 4 by raising your right hand. 5 (The motion carried by unanimous vote.) 6 JUDGE TINLEY: All opposed, same sign. 7 (The motion carried by unanimous vote.) 8 JUDGE TINLEY: The motion does carry. Now you're 9 seeking a motion to actually submit the grant application for 10 the regional water planning study, Texas Water Development 11 Board, for eastern Kerr County and western Kendall County, 12 the grant application itself, correct? 13 COMMISSIONER LETZ: That is correct. And with the 14 -- I guess authorize myself to put together the final 15 information that was highlighted on the application, and 16 authorize the County Judge to sign same. 17 JUDGE TINLEY: Okay. And that's a motion? 18 COMMISSIONER LETZ: That is a motion. 19 JUDGE TINLEY: All right. I have a motion. Do I 20 hear a second? 21 COMMISSIONER MOSER: Second. 22 JUDGE TINLEY: Motion made and seconded as 23 indicated. Question or discussion on that motion? All in 24 favor of the motion, signify by raising your right hand. 25 (The motion carried by unanimous vote.) 12-17-12 25 1 JUDGE TINLEY: All opposed, same sign. 2 (No response.) 3 JUDGE TINLEY: The motion does carry. Okay, let's 4 move to Item 6; to consider, discuss, take appropriate action 5 on application and certify for payment from Journeyman 6 Construction for the show barn at the Hill Country Youth 7 Event Center. I put this on the agenda. There was a 8 certification from the architect -- 9 COMMISSIONER OEHLER: They're in there. They're 10 all -- 11 JUDGE TINLEY: Let me get to it here. 12 COMMISSIONER OEHLER: -- all pinned together. 13 JUDGE TINLEY: The architect has certified 14 eligibility for payment. I understand the AIA documents are 15 utilized in connection with the project, current payment due 16 being $432,347.33. 17 COMMISSIONER BALDWIN: That's paid to the 18 contractor? 19 COMMISSIONER OEHLER: Yes, general contractor. 20 JUDGE TINLEY: Yes, Journeyman Construction. 21 COMMISSIONER OEHLER: There is a draw after they've 22 done certain things, and the architect has signed off that 23 those projects -- that has been completed. 24 COMMISSIONER BALDWIN: Yeah. 25 JUDGE TINLEY: It's under the completion schedule 12-17-12 26 1 that the contract calls for, and the architect certifies that 2 they're to that degree of completion and they're eligible and 3 entitled to payment up to that amount. 4 COMMISSIONER BALDWIN: And I see Mr. Hatch's 5 signature on there. 6 JUDGE TINLEY: Mm-hmm. 7 COMMISSIONER OEHLER: Yeah. Without a signature 8 from Mr. Hatch or Mr. Lewis, that does not get considered. 9 JUDGE TINLEY: Yeah, doesn't even make it this far. 10 COMMISSIONER OEHLER: Doesn't even get handed off. 11 I move we approve payment as submitted. 12 COMMISSIONER BALDWIN: Second. 13 JUDGE TINLEY: Motion made and seconded to approve 14 payment, in accordance with architect's certification, to 15 Journeyman Construction for current payment of $432,347.33. 16 Question or discussion on that motion? 17 COMMISSIONER MOSER: Question. Is the -- is the 18 payment consistent with what the contract and the schedule -- 19 JUDGE TINLEY: Yeah. 20 COMMISSIONER OEHLER: This is -- the schedule is 21 part of that. 22 COMMISSIONER MOSER: Okay. 23 JUDGE TINLEY: Other questions? Discussion? All 24 in favor of the motion, signify by raising your right hand. 25 (The motion carried by unanimous vote.) 12-17-12 27 1 JUDGE TINLEY: All opposed, same sign. 2 (No response.) 3 JUDGE TINLEY: The motion does carry. Item 7; to 4 consider, discuss, and take appropriate action on changes 5 recommended by the architect for the show barn at the Hill 6 Country Youth Event Center, and authorize payment for one 7 electrical item that was to be provided by Kerr County. 8 Commissioner Oehler? 9 COMMISSIONER OEHLER: What it amounts to, there was 10 some J-boxes that were supposed to be -- electrical boxes to 11 be able to put the new fans, the Big Ass fans. That's how 12 the -- how they plug in. And we were supposed to provide 13 those as part of the contract, and somehow they were -- the 14 electrical contractor didn't put them in, and so Big Ass Fans 15 people had to put them in, and the cost was $680 to do that. 16 And we're responsible for paying, because it was to be 17 provided by the owner. 18 COMMISSIONER BALDWIN: I've been wanting to say 19 this for a long time now. So we're responsible to reimburse 20 Big Ass Fans? God, that felt good. 21 COMMISSIONER OEHLER: To actually pay Big Ass Fans 22 for doing that for us. 23 COMMISSIONER BALDWIN: That Big Ass Fans -- 24 COMMISSIONER OEHLER: That we were supposed to do. 25 And it was not included in the original bid for the 12-17-12 28 1 electrical contractor that got bid. 2 COMMISSIONER LETZ: So we're reimbursing them? 3 COMMISSIONER OEHLER: Well, we're going to pay 4 that. I mean, they -- 5 COMMISSIONER LETZ: Have they done it yet? 6 COMMISSIONER OEHLER: Yes, they're done. 7 COMMISSIONER LETZ: Then we're reimbursing. 8 COMMISSIONER OEHLER: Okay, call it whatever you 9 want to. 10 COMMISSIONER MOSER: So the original electrical 11 contractor did not do it. Just an oversight? 12 COMMISSIONER OEHLER: No, it wasn't listed in his 13 -- his bid to Journeyman, because it was supposed to be 14 provided by the owner. And we just now figured out that the 15 owner being us, we're supposed to do that. And -- 16 COMMISSIONER MOSER: Hmm. 17 COMMISSIONER OEHLER: -- that's the way it 18 happened. 19 COMMISSIONER LETZ: Fans in? 20 COMMISSIONER OEHLER: Fans in, they work. And 21 there's also a need for some covers that are going to have to 22 be put on to keep people from playing with them. All the 23 controls are digital, and they had to be hung at 4 feet to 24 comply with A.D.A. That leaves them right down for every kid 25 that walks by to be punching buttons and turning fans on and 12-17-12 29 1 off and regulating the speed. 2 COMMISSIONER LETZ: And you don't think they'd want 3 to lower the speed? 4 COMMISSIONER OEHLER: I doubt it. That doesn't 5 have anything to do with this. The J-boxes are a thing all 6 by themselves. 7 COMMISSIONER MOSER: I'd say kill the power to the 8 fan until you get some covers over it. 9 COMMISSIONER OEHLER: Well, that's not a problem. 10 COMMISSIONER LETZ: I make a motion that we 11 authorize payment of $680 -- 12 COMMISSIONER OEHLER: $680. 13 COMMISSIONER LETZ: -- to Big Ass Fan Company for 14 installation of the -- 15 COMMISSIONER OEHLER: Of the J-boxes to be provided 16 by the owner. 17 JUDGE TINLEY: That'll be every bit of the 18 obligation that we owe to the fan company? 19 COMMISSIONER OEHLER: Far as I know. 20 JUDGE TINLEY: Okay. 21 COMMISSIONER OEHLER: Because they're up and 22 they're signed off. They're working. 23 JUDGE TINLEY: Okay. Okay. 24 COMMISSIONER OEHLER: They work great. 25 JUDGE TINLEY: All right. 12-17-12 30 1 COMMISSIONER OEHLER: Look good, too. 2 JUDGE TINLEY: Okay. We have a motion as indicated 3 for payment to Big Ass Fans to pay them for the balance due 4 to them. Question or discussion? All in favor, signify by 5 raising -- 6 THE CLERK: Judge, I need a second. 7 JUDGE TINLEY: Oh. 8 COMMISSIONER BALDWIN: I second. 9 JUDGE TINLEY: Buster seconded that. 10 THE CLERK: Thank you. 11 JUDGE TINLEY: You must have missed it. You 12 couldn't see through Jon's head. Okay. All in favor, 13 signify by raising your right hand, again. 14 (The motion carried by unanimous vote.) 15 JUDGE TINLEY: All opposed, same sign. 16 (No response.) 17 JUDGE TINLEY: Motion carries. These women keep 18 you honest, don't they? 19 COMMISSIONER BALDWIN: Yeah, they do. I just -- 20 JUDGE TINLEY: Let's go to Item 8; consider, 21 discuss, take appropriate action to authorize funding the 22 City of Kerrville for making fire line connection to the City 23 of Kerrville's main water line. Commissioner Oehler? 24 COMMISSIONER OEHLER: Judge, I'm not real sure 25 about this item. I've got mixed deals. I'm not sure that we 12-17-12 31 1 shouldn't pass the thing until our next meeting, because 2 it's -- I get one story that the -- that the plumbing 3 contractor was supposed to, you know, take care of that, make 4 sure it got done, and "taking care of it" means that they 5 can't make the connection; the City of Kerrville has to make 6 it, and they put a price on it of what they are going to 7 charge to do it. Which is, of course, nowhere. And then I 8 -- I've also been told, well, we need to provide for that, 9 but we're not doing any digging. We're not allowed to touch 10 any of that, because they make their own connection. So, I'm 11 going to say we pass that. I don't have enough to just hang 12 my hat on this deal yet. It's going to be -- well, what's 13 going to wind up happening, it's going to be about a $1,500 14 cost -- additional cost to -- 15 JUDGE TINLEY: We don't know whether it's 16 included -- 17 COMMISSIONER OEHLER: It's not included. 18 JUDGE TINLEY: -- in the plumbing? 19 COMMISSIONER OEHLER: It's not included, because 20 the plumber had already done the estimation for his part of 21 it. You know, he bid it like he was going to connect it, but 22 then the City of Kerrville says, "Oh, no, you're not 23 connecting to our line. We make our own connections." 24 JUDGE TINLEY: Okay. 25 COMMISSIONER OEHLER: So, we're -- what we're going 12-17-12 32 1 to wind up getting is a credit from our plumber, because he 2 can't do the work, and then we're going to pay that to 3 Kerrville, and additional on top of what the contractor would 4 have charged. 5 JUDGE TINLEY: We need to know what both ends are 6 before we nail this thing down. 7 COMMISSIONER OEHLER: Exactly. That's why I'm 8 saying pass it. I just put it on there; I thought I would 9 have that. 10 JUDGE TINLEY: Okay, works for me. 11 COMMISSIONER BALDWIN: Bruce, this is all the 12 8-inch line? 13 COMMISSIONER OEHLER: This is 8-inch line. 14 JUDGE TINLEY: Yeah. 15 COMMISSIONER OEHLER: And so it's just, you know, 16 typical. Another little -- 17 COMMISSIONER BALDWIN: Sure. 18 COMMISSIONER OEHLER: It's not -- 19 COMMISSIONER BALDWIN: I'm surprised you haven't 20 had more. 21 COMMISSIONER OEHLER: Just a matter of -- it's 22 ready. The connection is ready to be made. 23 COMMISSIONER MOSER: If the City charges the same 24 thing that the contractor bid, then we're -- 25 JUDGE TINLEY: It'll be a wash. 12-17-12 33 1 COMMISSIONER MOSER: Be a wash. 2 JUDGE TINLEY: But until we know both ends of it, 3 we probably don't want to nail down one, not knowing what the 4 other end is. 5 COMMISSIONER MOSER: Right. 6 JUDGE TINLEY: Okay. All right. 7 COMMISSIONER OEHLER: Wait a minute. I don't know 8 what this is; hang on, Judge. Why would they be making this 9 to the -- 10 (Low-voice discussion off the record.) 11 COMMISSIONER OEHLER: Gary Hatch signed this. 12 Maybe this -- here you go. You're legal; you look at it. 13 'Cause we do have to pay for -- but that's with Journeyman. 14 We could get it under 1.7, I guess -- no, that's one deal. 15 It's signed off on by -- I don't know why we're paying them 16 and not Journeyman. That's the electrical contractor for the 17 general. We don't have anything to do with him. 18 JUDGE TINLEY: Well, but if he gives notice that he 19 hasn't been paid, we may have to withhold that portion that 20 he's claiming until it gets worked out. 21 COMMISSIONER OEHLER: I don't know. I just -- Jody 22 just got something in. I don't know anything about it. 23 MR. HENNEKE: Is this a part of what we just agreed 24 to pay? 25 JUDGE TINLEY: Well, it has to do with a 12-17-12 34 1 subcontractor for Journeyman giving notice to the surety, a 2 copy to us apparently, about a certain claim. 3 COMMISSIONER OEHLER: Is that claim in that bill 4 that we paid Journeyman? 5 MR. HENNEKE: 400-some thousand we just -- 6 COMMISSIONER OEHLER: It's part of the 400. I 7 believe it's 61,000. 8 MR. HENNEKE: Just over. 61,389.51. 9 COMMISSIONER OEHLER: If it's part of this payment, 10 then they'll be getting their payment. We couldn't act on 11 that anyway. Could we? 12 JUDGE TINLEY: If I'm reading this right, it's 13 pretty close. Work completed -- 14 COMMISSIONER OEHLER: There would be 10 percent 15 retainage. 16 JUDGE TINLEY: -- this period, 28, 7, 7,000, 31 -- 17 pretty close to 61. 18 COMMISSIONER OEHLER: So they're going to be 19 getting their payment. 20 JUDGE TINLEY: Well, I think we may have an 21 obligation to withhold, but I'm going to defer to counsel on 22 that. 23 COMMISSIONER LETZ: Do we want to recess instead of 24 adjourn? 25 JUDGE TINLEY: Let's -- let's go back to Item 6, 12-17-12 35 1 with respect to the payment to Journeyman Construction as per 2 architect certification. Based upon the action we've taken 3 there -- based upon that, it might be appropriate to amend 4 that order to provide that that payment not be made until the 5 County Attorney's had an opportunity to review the claim of 6 the electrical contractor. 7 COMMISSIONER OEHLER: Would it be a good idea -- 8 JUDGE TINLEY: To withhold the amount from the 9 payment to Journeyman, or to take other appropriate action as 10 required in the judgment of the County Attorney before 11 remitting payment to Journeyman of all or any portion of the 12 amount certified by the architect. 13 COMMISSIONER MOSER: Question. 14 MR. HENNEKE: Would it -- 15 JUDGE TINLEY: Yes, sir? 16 COMMISSIONER MOSER: How do we know there are not 17 other subcontractors that are not in the same situation? 18 JUDGE TINLEY: There may be, but until we're put on 19 notice, such as we just got right here, under the -- under 20 the lien claim provisions of the Property Code, once you get 21 notice, it may trigger certain obligations that you have. 22 It's for the -- for the protection of the lien claimants, and 23 to keep us from being liable twice for the same amount of 24 work. 25 COMMISSIONER MOSER: As part of the authorization 12-17-12 36 1 for payment to Journeyman, can we not stipulate that they pay 2 all the outstanding -- 3 JUDGE TINLEY: That they provide us lien waivers? 4 COMMISSIONER MOSER: Right. Right. 5 JUDGE TINLEY: That's fairly customary, and the 6 contract calls for that. But being put on actual notice of a 7 claim here, I think we have a larger obligation -- 8 COMMISSIONER MOSER: Sure. 9 JUDGE TINLEY: -- than just securing a sworn lien 10 waiver from the general contractor. They've been known to 11 forget about things and sign sworn lien waivers. 12 COMMISSIONER MOSER: The reason I ask the question 13 is, say next week we get another one. You know, we could. 14 So, what do we do to -- 15 COMMISSIONER OEHLER: What I think has happened is 16 that the -- they have now put in for payment, and that came 17 in the -- you know, in the process of -- they haven't been 18 paid yet. But Journeyman needs to, you know, I guess say 19 that they're -- they're about to write the check, once they 20 get their check. And -- 21 JUDGE TINLEY: Very often, these contractors -- 22 COMMISSIONER OEHLER: -- this contractor needs to 23 accept and say yeah, we're waiting. If they agree they're 24 going to give us a check, yeah, we're all good. 25 JUDGE TINLEY: Very often, some of these 12-17-12 37 1 contractors play it really tight, on a tight timeline, and -- 2 and they'll file these claims just to protect themselves. 3 And as you say, it's probably a matter of they have this 4 amount coming out of this particular draw. They want to make 5 sure that their lien rights are not jeopardized, so they 6 file. 7 COMMISSIONER OEHLER: So, would this not even delay 8 them being paid further by doing this? Or is that something 9 that we write them a separate check for? 10 JUDGE TINLEY: The other option would be -- the 11 other option would be -- it would be to get a certification 12 and lien waiver from the electrical contractor. Now, I 13 suspect that the County Attorney is probably going to, number 14 one, want to do some research as to what our obligations are, 15 and number two, we got a surety on this job. The surety's 16 been put on notice, and we don't want the surety to be 17 released from any obligation that it may have if this thing 18 starts going south on us. 19 COMMISSIONER OEHLER: Okay. 20 COMMISSIONER LETZ: Wouldn't it make sense, Judge, 21 to refer this pretty much back to the architects? Because 22 they're the ones that keep track of the dollars for us. To 23 refer it to the architects, and let them talk to Journeyman? 24 MR. HENNEKE: I'll get with Mr. Lewis on this. We 25 had to deal with this a fair amount when we did the annex 12-17-12 38 1 building. But, Judge, your proposal will be fine. The other 2 thing I would say is, we could just push the whole thing till 3 next week, and rather than authorize any kind of payment 4 subject to my review, just postpone the agenda item until 5 next Wednesday to give me a chance to figure this out this 6 week, and then bring the whole thing back. 7 COMMISSIONER LETZ: We can't -- 8 JUDGE TINLEY: That'd certainly be another option, 9 just to -- just to rescind the order that we passed earlier. 10 COMMISSIONER OEHLER: Yeah. 11 COMMISSIONER LETZ: Well, could you pay -- 12 COMMISSIONER OEHLER: I think we ought to pay all 13 but that. 14 COMMISSIONER LETZ: Minus this amount. 15 JUDGE TINLEY: Well, that's something he -- he kind 16 of needs to make sure that we're okay. 17 COMMISSIONER LETZ: Yeah, okay. 18 COMMISSIONER OEHLER: I'll take the advice of the 19 County Attorney. I'm not going to go against that. 20 JUDGE TINLEY: No. We -- 21 COMMISSIONER LETZ: Okay. 22 MR. HENNEKE: A week won't kill anything. 23 COMMISSIONER OEHLER: No. 24 COMMISSIONER MOSER: I think it's a good idea to 25 make sure it's nothing else than weeds. 12-17-12 39 1 COMMISSIONER OEHLER: I mean, that's why we have 2 all these checks and balances. 3 JUDGE TINLEY: Yeah. Yeah. It's going to slow 4 things down, but, you know, we got to play with the hand 5 we're dealt at this point. So, let's go back to Item 6; to 6 consider, discuss, take appropriate action on application and 7 certificate for payment from Journeyman Construction for the 8 show barn at the Hill Country Youth Exhibit Center. The 9 Court previously passed an order to make that payment in the 10 sum of $432,347.33, in accordance with the architect's 11 certification. Based upon the notice of claim of the 12 electrical contractor, do I hear a motion to rescind that, 13 and that this matter be placed on a future agenda once these 14 issues with regard to that lien claim can be resolved? 15 COMMISSIONER OEHLER: I move that we rescind the 16 order until next regular meeting. 17 COMMISSIONER BALDWIN: Second. 18 JUDGE TINLEY: Motion made and seconded to rescind 19 the order. Question or discussion? 20 COMMISSIONER BALDWIN: I think that's the easier, 21 cleaner way to do it. Bring it back as a package and do it 22 right. 23 COMMISSIONER OEHLER: 'Cause it was presented as a 24 package. 25 JUDGE TINLEY: I have a motion and a second. 12-17-12 40 1 Further question or discussion? All in favor, signify by 2 raising your right hand. 3 (The motion carried by unanimous vote.) 4 JUDGE TINLEY: All opposed, same sign. 5 (No response.) 6 JUDGE TINLEY: That motion does carry. 7 COMMISSIONER BALDWIN: Had that been issued a court 8 order number already? 9 THE CLERK: Yes. 10 COMMISSIONER BALDWIN: Oh. 11 JUDGE TINLEY: Okay. Let's go to Section 2, 12 payment of the bills. Do we have a regular roster of bills? 13 MS. HARGIS: We just have -- 14 JUDGE TINLEY: The two late bills? 15 MS. HARGIS: -- the two late bills, Guadalupe 16 Electric, and Clarlyle Flooring. And then I also have one 17 for $500 to Ms. Mabry for completing the ESD audits for me. 18 JUDGE TINLEY: Okay. 19 MS. HARGIS: So, those three. 20 JUDGE TINLEY: Those are those audit records on the 21 emergency services district? 22 MS. HARGIS: Right. 23 JUDGE TINLEY: Okay. So, no regular bills? No 24 budget amendments? 25 MS. HARGIS: No. 12-17-12 41 1 JUDGE TINLEY: Okay. Late bills, $500 to Tess 2 Mabry for the ESD audit reports. We have two others. 3 Guadalupe Electric; that is on the airport property on the 4 electrical upgrades that -- the contribution that we 5 committed to make with respect to the work out there. That 6 amount is $3,542.44. The other one is to Clarlyle Flooring. 7 This is for the flooring in the downstairs courtroom, 8 $2,633.94. Do I hear a motion to -- 9 MS. HARGIS: That's not -- 10 JUDGE TINLEY: -- approve these late bills? I'm 11 sorry? 12 MS. HARGIS: There appears to be two others. Rock 13 Engineering -- 14 JUDGE TINLEY: Oh, excuse me. 15 COMMISSIONER LETZ: And Big Ass Fans. 16 MS. HARGIS: And Big Ass Fans. 17 JUDGE TINLEY: Okay. 18 COMMISSIONER MOSER: There you go, Buster. 19 JUDGE TINLEY: Rock Engineering, $2,305, and Big 20 Ass Fans, $43,860. That's something we contracted for 21 directly; that was not under the Journeyman contract. 22 COMMISSIONER OEHLER: That is correct. 23 MS. HARGIS: That's correct. 24 JUDGE TINLEY: And our Maintenance Supervisor has 25 signed off on -- 12-17-12 42 1 COMMISSIONER OEHLER: Signed off on it. 2 JUDGE TINLEY: Okay. 3 COMMISSIONER BALDWIN: Judge, what was the other 4 one besides the fans? 5 JUDGE TINLEY: It was Rock Engineering, 2,305. 6 COMMISSIONER OEHLER: The City required more 7 testing to be done on the backfill on all that new fire line 8 that was put in. That all had to be density-tested. That's 9 why -- that's the last bill we should see from Rock. 10 COMMISSIONER BALDWIN: Okay, that's great. 11 JUDGE TINLEY: Okay. All of those late bills, do I 12 now hear a motion that they be approved? 13 COMMISSIONER LETZ: So moved. 14 COMMISSIONER OEHLER: Second. 15 COMMISSIONER MOSER: Second. 16 JUDGE TINLEY: Motion made and seconded that the 17 late bills as indicated be approved. Question or discussion? 18 All in favor, signify by raising your right hand. 19 (The motion carried by unanimous vote.) 20 JUDGE TINLEY: All opposed, same sign. 21 (No response.) 22 JUDGE TINLEY: The motion carries. Okay. I've 23 been presented with monthly reports for November 2012 from 24 Justice of the Peace, Precinct 4, and Justice of the Peace, 25 Precinct 2, amended. Do I hear a motion that the reports as 12-17-12 43 1 presented be approved? 2 COMMISSIONER BALDWIN: So moved. 3 COMMISSIONER OEHLER: Second. 4 JUDGE TINLEY: Motion made and seconded that the 5 indicated reports be approved as presented. Question or 6 discussion? All in favor of the motion, signify by raising 7 your right hand. 8 (The motion carried by unanimous vote.) 9 JUDGE TINLEY: All opposed, same sign. 10 (No response.) 11 JUDGE TINLEY: Motion carries. Ms. Hargis, you got 12 something else? 13 MS. HARGIS: I do have something else. I was 14 requested to give you -- and I think each of you received one 15 in your box, but if you didn't, I have another one -- a 16 reconciliation of the expenditures for all the bond issues -- 17 I mean, not bond issues, but notes and certificates of 18 deposit, and -- and then a special reconciliation of where we 19 are on the Ag Barn. And I think all of you received a copy 20 of that. I just wanted you to be aware of it, and if you 21 have any questions -- the 2012 issue, there may be some 22 interest income there that I don't have tallied, because the 23 Treasurer has not finished that portion. But we still -- as 24 you -- and I've -- again, actually with the first issue, 25 which is '08, we have 31,000 left in that one, and that's 12-17-12 44 1 basically the courthouse renovations. There'll probably be 2 funds available after that. The second one is the 2010 3 issue, and that's broken down in between -- there is still 4 some money there for the ag -- ag facility, as well as 5 $40,000 for the fire, and then we still have some I.T. stuff 6 left, and that's training money we're still holding onto. 7 And then the final issue is the 2011-2012. We haven't spent 8 a great deal of these funds yet. As you can see, a lot of 9 people have not gone forward with their projects yet, because 10 they want -- since this is about a three- or four-year piece 11 of income for them, they're being a little bit cautious as 12 they are buying, so those are all noted for you there. So, I 13 will try to update this again in January after we make all of 14 the disbursements in December. 15 COMMISSIONER OEHLER: Okay. 16 JUDGE TINLEY: Appreciate you furnishing that. 17 Very informative. 18 MS. HARGIS: And that's all I have. 19 JUDGE TINLEY: Okay. Anything else to come before 20 this particular meeting? We're adjourned. 21 (Commissioners Court adjourned at 11:54 a.m.) 22 - - - - - - - - - - 23 24 25 12-17-12 45 1 STATE OF TEXAS | 2 COUNTY OF KERR | 3 The above and foregoing is a true and complete 4 transcription of my stenotype notes taken in my capacity as 5 official reporter for the Commissioners Court of Kerr County, 6 Texas, at the time and place heretofore set forth. 7 DATED at Kerrville, Texas, this 20th day of December, 8 2012. 9 10 JANNETT PIEPER, Kerr County Clerk 11 BY: _________________________________ Kathy Banik, Deputy County Clerk 12 Certified Shorthand Reporter 13 14 15 16 17 18 19 20 21 22 23 24 25 12-17-12