1 2 3 4 5 6 7 8 KERR COUNTY COMMISSIONERS COURT 9 Regular Session 10 Monday, April 14, 2014 11 9:00 a.m. 12 Commissioners' Courtroom 13 Kerr County Courthouse 14 Kerrville, Texas 15 16 17 18 19 20 21 22 23 PRESENT: TOM POLLARD, Kerr County Judge H. A. "BUSTER" BALDWIN, Commissioner Pct. 1 24 TOM MOSER, Commissioner Pct. 2 JONATHAN LETZ, Commissioner Pct. 3 25 BRUCE OEHLER, Commissioner Pct. 4 2 1 I N D E X April 14, 2014 2 PAGE 3 --- Commissioners' Comments 5 4 1.1 Public Hearing regarding alternate plat for Lot 14 of Verde Park Estates 2, Precinct 2 8 5 1.2 Consider/discuss, take appropriate action to 6 change five existing road names in The Heights of Kerrville, Precinct 1 9 7 1.3 Public Hearing regarding revision of plat for 8 Lots 2, 3-A, 4-A, 8-A and 9 of Ranches on Sunset Ridge, Precinct 3 17 9 1.4 Consider/discuss, take appropriate action for 10 Court's final approval regarding revision of plat for Lots 2, 3-A, 4-A, 8-A and 9 of Ranches 11 on Sunset Ridge, Precinct 3 18 12 1.5 Consider/discuss, take appropriate action on proclamation declaring May 2014 as Older 13 Americans Month 20 14 1.6 Consider/discuss, take appropriate action to transfer funds from Road and Bridge Budget for a 15 vehicle purchase for the Engineer Superintendent 22 16 1.14 Consider/discuss, take appropriate action on change order for Kerrville South Wastewater 17 system project 25 18 1.7 Receive update on status of War Memorial 32 19 1.8 Consider/discuss, take appropriate action on recommendations of War Memorial Committee to 20 add names to War Memorial via previously adopted criteria 35 21 1.10 Consider/discuss, take appropriate action 22 regarding replacement and opening of position for Kerr County 4-H agent position effective 23 July 1, 2014 46 24 1.9 Consider/discuss, take appropriate action to approve Computer Information Concepts, Inc. (CIC) 25 annual agreement; allow Judge Pollard to sign 57 3 1 I N D E X (Continued) April 14, 2014 2 PAGE 3 1.11 Consider/discuss, take appropriate action on request for approval of new lease on Xerox copier 4 for Kerr County Extension Office 59 5 1.12 Consider/discuss, take appropriate action on request from Kerrville Area Chamber of Commerce 6 and KerrFest Committee to grant a waiver of rental fees for Outdoor Arena for the Kerrfest 7 Youth Rodeo Series on May 3, May 10, and May 15, 2014, as part of 4th Annual Kerrfest 61 8 1.15 Consider/discuss, take appropriate action to 9 approve Road and Bridge job description for Engineer Superintendent position 66 10 1.13 Consider/discuss, take appropriate action to 11 approve proclamation to declare May 1, 2014, “National Day of Prayer” 70 12 1.16 Consider/discuss, take appropriate action to 13 ratify and confirm appointment of County Judge as Emergency Management Director 72 14 1.18 Consider/discuss, take appropriate action to 15 accept Tier 1 Partial Exemption Racial Profiling report for Constable, Precinct 2 76 16 1.19 Consider/discuss, take appropriate action on 17 request from Hill Country Auto Club, Inc., to use courthouse grounds on Saturday, July 5, 2014, 18 for their 16th Annual Open Car Show 77 19 1.21 Consider/discuss, take appropriate action to sponsor a Weight Watchers at Work program for 20 Kerr County employees 78 21 1.22 Consider/discuss, take appropriate action regarding Kerr County Representative to serve 22 on KEDC Board 80 23 1.17 Consider/discuss, take appropriate action on request from Kerrville Independent School District 24 to have Kerr County request a donation of asphalt millings located on Goat Creek Road from TexDOT 82 25 4 1 I N D E X (Continued) April 14, 2014 2 PAGE 3 1.23 Consider/discuss, take appropriate action regarding formal request to EIC for funding 4 of Mooney roofing project 85, 93 5 1.20 Consider/discuss, take appropriate action on request to replace Justice of the Peace clerk for 6 Precinct 2 with a start date of June 2, 2014 88 7 1.24 Consider/discuss, take appropriate action on Mooney/economic development (Executive Session) 95 8 1.25 Consider/discuss, take appropriate action 9 regarding repairs by County & City to the roofs of Mooney Aircraft manufacturing facilities 10 (Executive Session) 96 11 4.1 Pay Bills 97 12 1.26 Consider/discuss, take appropriate action to correct Sign Technician job description, and 13 also correct step and grade for an existing Road and Bridge employee (Executive Session) 98 14 4.2 Budget Amendments 99 15 4.3 Late Bills -- 4.4 Approve and Accept Monthly Reports 100 16 5.1 Reports from Commissioners/Liaison Committee 17 Assignments 101 5.2 Reports from Elected Officials/Department Heads 103 18 --- Adjourned 107 19 20 21 22 23 24 25 5 1 On Monday, April 14, 2014, at 9:00 a.m., a regular 2 meeting of the Kerr County Commissioners Court was held in 3 the Commissioners' Courtroom, Kerr County Courthouse, 4 Kerrville, Texas, and the following proceedings were had in 5 open court: 6 P R O C E E D I N G S 7 JUDGE POLLARD: All right. It's Monday, April 8 14th, 2014. It's 9 a.m. The Commissioners Court is in 9 session. The first item, I guess, is the prayer. All right, 10 Mr. Moser's up. 11 COMMISSIONER MOSER: All right, thank you. If 12 you'll rise with me, and then we'll remain standing for the 13 pledge of allegiance. 14 (Prayer and pledge of allegiance.) 15 JUDGE POLLARD: Okay, this is the part of the 16 agenda where the public is invited to speak. Is there 17 anybody that wishes to speak? There being no one, we'll 18 proceed, then, with the first item on the agenda, 19 Commissioners' comments. We'll start with Commissioner 1. 20 COMMISSIONER BALDWIN: I don't have any today. 21 Thank you very much. 22 COMMISSIONER MOSER: Thank you, Judge. I do have 23 something; Mooney. I think we all had an opportunity to go 24 out to Mooney this past week and see what they're doing, and 25 it's -- it's very, very impressive. We can clearly see the 4-14-14 6 1 need for some of our action on repairing the roof. But this 2 weekend, from Thursday till yesterday, there were, I think, 3 50 Mooney Aircraft and a couple hundred people. They had a 4 movie out there showing all of the history of -- of Mooney. 5 I think they had 300 or 400 people attend that the other day, 6 so a good time by all. It's an important thing for the 7 entire community and Kerr County to see that operation back 8 in work. So, that's it. 9 JUDGE POLLARD: All right. I have no comments. Do 10 you have any? 11 COMMISSIONER LETZ: No, sir, not at this time. 12 JUDGE POLLARD: Mr. Oehler? 13 COMMISSIONER OEHLER: Well, I'll just say that Road 14 and Bridge folks have done a fine job of taking down the old 15 exhibit hall. It is all, I believe, gone as of this morning, 16 or very close to it. Getting ready to -- won't be long and 17 they'll break the slab up and move it out of there and start 18 site work. It's -- I was out you there almost every day last 19 week checking on what was going on, and, of course, pestering 20 the crew and doing what I do. But they really, really did -- 21 have done a fine job. The scrap is not -- the price on the 22 scrap is down from what we did last time. Phase I, we got 23 $230 a ton. Had two people interested in it this time, both 24 at the same price, and it was more than what they're paying 25 the general public, 160 a ton. So -- and the rate, I 4-14-14 7 1 believe, is around 120 to 130, but they're paying -- they 2 went ahead and agreed to pay more than they normally do 3 because of it being the county. 4 So, Kerrville -- Kerrville Recycle is getting it 5 again, and both -- the other one, Ingram Scrap Solutions, put 6 a price in, and they wanted to try and get -- get it. So, 7 it's -- we went with Kerrville before, and they're right 8 there close, and they have a lot of roll-offs, and there was 9 some advantage to the shorter roll-offs than the great big 10 trucks that we couldn't load. So, that's what we wound up 11 doing. Anyway, they once again have done a fantastic job, 12 and those old walls didn't have any reinforcement in them at 13 all. Only place that had reinforcement was the corner; they 14 were just sitting on top of that slab. When they touched one 15 corner of the wall, the whole thing fell, one end to the 16 other. I mean, it's amazing to me that something hasn't run 17 into that or knocked it down before. You know, there wasn't 18 anything holding it. Anyway, that's enough. That's it. 19 JUDGE POLLARD: All right, thank you. All right, 20 we'll move on to Item 1.1 on the agenda, public hearing 21 regarding the alternate plat for Lot 14 of Verde Park Estates 22 2, Volume 5, Page 235, Precinct 2. Leonard Odom? 23 COMMISSIONER LETZ: Judge, generally the -- we 24 recess Commissioners Court and go into a formal public 25 hearing, and then -- for comments. Then you come back into 4-14-14 8 1 Commissioners Court. 2 JUDGE POLLARD: All right. We'll recess and go 3 into this public hearing. 4 (The regular Commissioners Court meeting was closed at 9:05 a.m., and a public hearing was held in open 5 court, as follows:) 6 P U B L I C H E A R I N G 7 JUDGE POLLARD: All right. The public hearing 8 is -- is open now. Who wants to speak on this issue? Mr. 9 Odom? 10 COMMISSIONER LETZ: He'll speak later. 11 MR. ODOM: Yeah. Well -- 12 JUDGE POLLARD: He'll speak under the next agenda 13 item. 14 MR. ODOM: Both lots at this time have septic 15 issues that need to be resolved prior to the final plat 16 approval, so both property owners have one year from this 17 date of April 14th, 2014, to complete the final plat process. 18 If final plat is not completed, the plat process will have to 19 start all over again. 20 JUDGE POLLARD: Anybody else wish to speak on this 21 public hearing on this matter? If not, then we'll resume the 22 Commissioners Court meeting. 23 (The public hearing was concluded at 9:06 a.m., and the regular Commissioners Court meeting was 24 reopened.) 25 - - - - - - - - - - 4-14-14 9 1 JUDGE POLLARD: And the next item, 1.2; consider, 2 discuss, and take appropriate action to change the existing 3 road names in The Heights of Kerrville, Volume 8, Page 129, 4 Precinct 1. 5 MR. ODOM: Yes, sir. On March the 7th, 2014, 6 Mr. Kruppa from IDEV Companies applied through the 911 to 7 change five existing road names in The Heights of Kerrville. 8 This development was done in June of 2009, when the City of 9 Kerrville and Kerr County had an interlocal agreement. The 10 City of Kerrville approved this plat. The proposed road name 11 changes are existing road names of Las Cimas, to become The 12 Heights Trail; El Regalo, to become Paramount View; Las 13 Alturas, to become Grand Bluff Ridge; Las Habras, to become 14 Crescent Canyon Court; and Las Miranda, to become Center Oaks 15 Court. At this time, we ask the Court for their approval to 16 change these existing road names to the new proposed road 17 names. 18 JUDGE POLLARD: Is there a motion? 19 COMMISSIONER BALDWIN: In just a minute -- or, 20 yeah, I'll make a motion. 21 COMMISSIONER LETZ: Discussion. 22 COMMISSIONER BALDWIN: I'll make a motion to 23 approve, and then I've got a question. 24 COMMISSIONER LETZ: Second. 25 JUDGE POLLARD: All right, it's been moved and 4-14-14 10 1 seconded. Is there further discussion? 2 COMMISSIONER BALDWIN: Yes, sir. On Page 2, this 3 letter to -- from Kelly to Kyle, the last sentence in there 4 says, "We will propose to the Court to change the road names 5 with the City of Kerrville's approval on the signs and posts 6 that are installed." Are we approving this today contingent 7 on the City's approval? 8 MR. ODOM: That's the way I interpret it, that our 9 discussion with them was as such. My understanding is, you 10 know, they're not going to wait till one lot is sold. I 11 think what they told Kelly was that they're going to go ahead 12 and annex that whole thing, and that would become a private 13 road. So, I -- you know, they don't care; it's not going to 14 bother -- bother us. 15 COMMISSIONER BALDWIN: Doesn't bother us, does it? 16 911 has signed off on it? 17 MR. ODOM: Yes, sir. 18 COMMISSIONER BALDWIN: I'm ready. 19 JUDGE POLLARD: Any further discussion? 20 COMMISSIONER MOSER: Yeah, further discussion. 21 Commissioner Baldwin and I met with Bill Amerine, I believe, 22 last week or the week before, and I had a -- a thought and a 23 concern, primarily, is when we change the names of roads like 24 we just are getting ready to -- and I have no objection to 25 this, by the way. It happens -- and Bill Amerine is here in 4-14-14 11 1 the audience. It happens very rapidly in the system with 911 2 and in the -- the dispatchers and so forth, but the EMS folks 3 and the other emergency responders do not get that name 4 change very quickly. So, that's the bad news. The good news 5 is, with the dispatchers now being able to see, realtime, 6 where these vehicles are, they can direct them if they're 7 going to -- you know, if they're confused or don't have the 8 right address because of the name change, which we can't all 9 make happen instantly. So, it's nothing we can fix today, 10 but something we need to think about in the future. When 11 you -- you change these names, you know, it may be several 12 months before -- I don't know how long it takes before the 13 EMS and the volunteer fire departments and so forth get the 14 name changes, so we've got a little disconnect there. But I 15 think with the realtime system, you know, we're okay. So, I 16 just wanted to make that -- that point for everybody to be 17 aware of it. 18 COMMISSIONER BALDWIN: Let me ask you a question. 19 What would be wrong with, like, after today's meeting, and 20 the -- we're going to pass a court order, -- 21 COMMISSIONER MOSER: Uh-huh. 22 COMMISSIONER BALDWIN: -- and that court order 23 comes out in print in a few days, two or three days, just 24 automatically have that sent to whomever? 25 COMMISSIONER MOSER: Well, the EMS folks do not 4-14-14 12 1 have realtime systems. They -- on their computers they have 2 maps, and those maps don't get updated very frequently. You 3 want to comment on -- 4 COMMISSIONER BALDWIN: Let's do our part. 5 COMMISSIONER MOSER: Oh, we do our part, but the -- 6 the person that may need emergency help, you know, they're 7 left in the -- in the lurch. Bill, do you want to comment on 8 that? 9 MR. AMERINE: Would you like me to? 10 COMMISSIONER MOSER: Yes, I would, please. Bill 11 Amerine; he's -- Judge, he's the Executive Director of 911. 12 So, I think it's just something we need to be aware of. 13 MR. AMERINE: Well, not that just because it's 14 always been this way makes it correct, but it's always been 15 this way. (Laughter.) But, you know, as systems go forward, 16 in this new system that they -- the Tyler system that the 17 City proper has procured for their realtime vehicle location, 18 they use commercially available maps from Google Earth and 19 other places. Those maps just don't get updated very 20 quickly. And there is no avenue or conduit between what we 21 do on a daily basis at 911, or the County or the City, for 22 that matter, and any changes they make through court order or 23 legislative action to update those maps. It just doesn't 24 exist. Our maps -- obviously, the 911 maps are updated as 25 the court orders come out. One of the things we have found 4-14-14 13 1 out since our meeting with Commissioners Baldwin and Moser is 2 there is no technical reason why those maps can't be 3 provided -- at least the layers can't be provided from us. 4 But we're working with the City right now to make that 5 happen. That's not currently there, but we're working on it. 6 COMMISSIONER MOSER: Okay. 7 COMMISSIONER LETZ: I think I would encourage that 8 to happen, because that is -- if you look at -- if you're 9 going off Google, Google makes up names for lots of roads. 10 They have no -- I mean, -- 11 MR. AMERINE: Absolutely. 12 COMMISSIONER LETZ: -- they use things that -- they 13 see a stream and think it's a road and name it, you know. 14 MR. AMERINE: We get complaints constantly from 15 people using in-vehicle navigation systems or Google Earth 16 saying, "I can't find this location," or "I'm driving my 17 vehicle, and it tells me to drive 2 miles past the address." 18 We just don't have any kind of direct conduit between what we 19 do and our mapping information and those commercial sources. 20 We've even offered. And our data's public data; it's not for 21 sale. We've even offered Google Earth, MapQuest, all those 22 folks our map layers, and they're not interested. Even 23 though we're the source. 24 JUDGE POLLARD: How do the First Responders 25 actually handle this when there's a name change made here? 4-14-14 14 1 And I'm talking about from somebody that's having a heart 2 attack out there. 3 MR. AMERINE: Yes, sir. 4 JUDGE POLLARD: And needs to get a First Responder 5 there right away. How does this work with them? 6 MR. AMERINE: Well, when you call 911, either from 7 a cell phone or land line, a map is displayed to the 8 dispatchers that -- and the Commissioners saw this a week or 9 so ago. It gives a precise location of where the call comes 10 from, for the most part. 11 JUDGE POLLARD: Do you have to factor in the name 12 change now? 13 MR. AMERINE: The name change will be there for our 14 data. 15 JUDGE POLLARD: Okay. 16 MR. AMERINE: The moment the court order comes out, 17 we make those updates in the GIS layers, and they're 18 propagated into the computer systems over at P.D. and S.O., 19 so they're there immediately. 20 JUDGE POLLARD: So, there's no delay as far as the 21 guy with the heart attack? 22 MR. AMERINE: No, sir. 23 JUDGE POLLARD: Okay. 24 MR. AMERINE: The only delay -- the point that 25 Commissioners Moser is making is that the in-vehicle EMS 4-14-14 15 1 mapping that they use through Tyler's system is not updated 2 with those layers. 3 COMMISSIONER MOSER: That's it. If they go to the 4 map in the vehicle, that's the issue, and it's -- and Bill 5 Amerine doesn't even wait for the court order that comes out. 6 He reads the minutes of here, changes his maps very quickly, 7 and then it's a matter of getting his maps and perhaps 8 overlay, say, into the EMS vehicles. 9 MR. AMERINE: We digitize them immediately. We 10 don't propagate them until the court order's effective, 11 'cause you don't want to get ahead of the ball game, but we 12 digitize them immediately once the application is approved 13 and coming through the Court, in anticipation of approval. 14 So, what the dispatchers are seeing in both locations is 15 accurate, based on court order or city ordinance. It's just 16 that commercial source. That's always going to be a problem 17 on these commercial sources. They're way behind. Google 18 Earth, I would suspect, is less than 50 percent accurate in a 19 lot of those things. 20 COMMISSIONER MOSER: Well, so bottom line is, thank 21 heavens the dispatchers have realtime stuff now so that if 22 they see they're going in the wrong direction -- 23 MR. AMERINE: Well, near realtime. 24 COMMISSIONER MOSER: Yeah, okay, near realtime. 25 Microseconds or whatever, yeah. 4-14-14 16 1 COMMISSIONER LETZ: Bill, do we have a policy to 2 prevent these names that we just aren't using any more from 3 being picked up for a certain period of time? Seems like if 4 someone comes in next week and wants, all of a sudden, to use 5 Las Miranda -- 6 MR. AMERINE: We don't currently -- I mean, that's 7 something -- obviously, if that's something that the Court 8 would desire, we can certainly incorporate that in our 9 address guidelines. 10 COMMISSIONER LETZ: Yeah. 11 MR. AMERINE: We essentially -- when an application 12 comes to us, we look at what's currently available, and if 13 these road names have been set aside through this action that 14 occurred today, then they're currently available. We don't 15 currently have a policy to keep us from using those again. 16 COMMISSIONER LETZ: It seems to me it would be a 17 good policy for a year, six months, some period, you can't 18 use a name that's -- that we're taking off, just to help 19 eliminate confusion, to me. 20 MR. AMERINE: I think that's reasonable. 21 COMMISSIONER MOSER: Yeah. 22 MR. AMERINE: I mean, it would be a simple change. 23 COMMISSIONER LETZ: Whatever y'all decide. 24 MR. AMERINE: You know, we -- you guys are our 25 customers. We created those address guidelines to service 4-14-14 17 1 you guys, so if that's something the Court would desire, we 2 certainly can do that in the address guidelines. 3 COMMISSIONER LETZ: Do we need to take action? Or 4 can -- 5 MR. AMERINE: No. 6 COMMISSIONER MOSER: Thank you, Bill. 7 MR. AMERINE: Welcome. 8 JUDGE POLLARD: Is there any further discussion on 9 that? There being a motion made, those in favor of the 10 motion -- in favor of it, raise your right hand. 11 (The motion carried by unanimous vote.) 12 JUDGE POLLARD: Four-zero. All right. The next 13 item is 1.3 on the agenda, another public hearing, so we'll 14 recess the Commissioners Court hearing. 15 (The regular Commissioners Court meeting was closed at 9:15 a.m., and a public hearing was held in open 16 court, as follows:) 17 P U B L I C H E A R I N G 18 JUDGE POLLARD: And go to a public hearing 19 regarding the revision of plat for Lots 2, 3-A, 4-A, 8-A, 20 and 9 of Ranches on Sunset Ridge, Revision of Plat Number 21 13-3714, Precinct 3. Leonard Odom, please. 22 MR. ODOM: Yes, sir. On May the 28th, 2013 -- 23 COMMISSIONER LETZ: Leonard, we're in the public 24 hearing still. 25 MR. ODOM: Oh, we are? 4-14-14 18 1 COMMISSIONER MOSER: Yeah, public hearing. 2 MR. ODOM: I swear, where'd I go to school? 3 (Laughter.) 4 JUDGE POLLARD: Who wants to speak on it? Who 5 wants to speak on it? 6 (No response.) 7 JUDGE POLLARD: That's Precinct 3. Nobody wants to 8 speak on it? All right, we'll close the public hearing and 9 go back to -- back to the Commissioners Court hearing. 10 (The public hearing was concluded at 9:16 a.m., and the regular Commissioners Court meeting was 11 reopened.) 12 - - - - - - - - - - 13 JUDGE POLLARD: Now, Mr. Odom. 14 MR. ODOM: Yes, sir. Sorry about that. On May the 15 28th, 2013, the Court approved the revision of plat for Lots 16 1, 3, 4, 5, 6, 7, 8, and 10 of Ranches on Sunset Ridge. A 17 drainage study was done, reviewed and approved at the time. 18 With the additional three lots proposed on this revision, 19 Wayne Wells has reviewed and submitted a letter with his 20 review results. Please see the backup data for his letter. 21 At this time, we ask the Court for their final approval 22 regarding the revision of plat for Lots 2, 3-A, 4-A, 8-A, and 23 9 of Ranches on Sunset Ridge found in Plat Record Number 24 13-3714, Precinct 3. 25 COMMISSIONER LETZ: I'll make a comment on this. 4-14-14 19 1 And is Lee here? I thought I saw him back there. 2 COMMISSIONER OEHLER: Yeah, he's hiding. 3 COMMISSIONER LETZ: Is that note on here, Lee? 4 MR. ODOM: Yes. That's 75 foot. 5 COMMISSIONER LETZ: Yeah, okay. It's under that -- 6 MR. ODOM: On both sides of the road there. 7 COMMISSIONER LETZ: Okay. 8 MR. VOELKEL: Excuse me sir. Just -- there was a 9 note I added to the plat, I think, since you have it. I can 10 read it to you; I've got it on the final plat with the 11 signatures. Essentially, it says -- 12 COMMISSIONER LETZ: Let me explain what we're doing 13 a little bit, then I'll let you read the note. There is a -- 14 under our guidelines, there is a slight increase in drainage 15 flow post-construction on these lots. It's a very minor 16 amount, and part of the difference is because of the way the 17 -- the engineer did the work, basically did his analysis. 18 Our rules allow for us to use vegetation as a way to mitigate 19 runoff, and the runoff is so small that we had -- what 20 everyone has agreed to do here, and I think it meets our 21 rules, and the developer and Leonard's happy with it, is that 22 they put a building setback around the outside perimeter of 23 these lots, and that is an area where there'll be no 24 construction. And that -- basically, we'll have vegetation 25 there; that vegetation will slow any runoff. We're talking 4-14-14 20 1 about less than a 1 percent increase. So, anyway, Lee, 2 what's the note we've added on the final? 3 MR. VOELKEL: This is a note that you and I thought 4 would be good, and I do also think it's good to have this on 5 here. The intent of the building setback shown hereon, as 6 you can see on the plat, is to comply with Kerr County 7 drainage regulations. This area is to remain natural and 8 restricted to no improvements. 9 COMMISSIONER LETZ: Okay. Anyway, so that's how we 10 do this. We worked with the developer on this. It works 11 with him; it works with our rules, and -- but it's a little 12 bit different. I just wanted to point that up. And with 13 that being said, I'll make a motion to approve the final 14 plat. 15 COMMISSIONER OEHLER: Second. 16 JUDGE POLLARD: Is there a second? 17 COMMISSIONER MOSER: Second. 18 JUDGE POLLARD: It's been moved and seconded. Any 19 further discussion? If not, those in favor of the motion, 20 signify by raising your right hand. 21 (The motion carried by unanimous vote.) 22 JUDGE POLLARD: It's 4-0, unanimous. All right. 23 1.5; consider, discuss, and take appropriate action on 24 proclamation declaring May 2014 as Older Americans Month. 25 Tina Woods. This one would be a subject near and dear to my 4-14-14 21 1 heart. (Laughter.) 2 MS. WOODS: I think all of us, Judge. I think we 3 are them, don't you think? We appreciate the Court's 4 attention this morning. May has traditionally been Older 5 Americans Month. The Alamo Area Agency on Aging prepared 6 this proclamation for your approval. Certainly, we care 7 greatly about our older Americans here in Kerr County. With 8 me this morning, I'd like to introduce Patrice Doerries, 9 who's the chairwoman of the Alamo -- 10 MS. DOERRIES: Senior Advisory. 11 MS. WOODS: -- Senior Advisory Committee. We go to 12 too many meetings. The seniors age 60 and older in our 13 county are over -- over 17,000. That's 32 percent of our 14 population. We certainly appreciate everything that they 15 contribute to our community. I don't think there's a 16 nonprofit in town that would be able to operate without the 17 workforce of volunteers that support their efforts. 18 Certainly, that's true at the Dietert Center and with the 19 Alamo Senior Advisory. That's a whole volunteer group that 20 meets every other month in San Antonio. So, I believe you 21 have a copy of the proclamation, and we would appreciate your 22 approval. 23 COMMISSIONER BALDWIN: Judge, I make a motion that 24 we approve the agenda item. 25 COMMISSIONER LETZ: Second. 4-14-14 22 1 JUDGE POLLARD: It's been moved and seconded that 2 the agenda item be approved. All those in favor, signify by 3 raising your right hand. 4 (The motion carried by unanimous vote.) 5 JUDGE POLLARD: Thank you very much. 6 MS. WOODS: Thank you. 7 MS. DOERRIES: Thank you. 8 MS. WOODS: We appreciate it. 9 COMMISSIONER MOSER: Thank you, ladies. 10 COMMISSIONER BALDWIN: Over 60, huh? 11 MS. WOODS: Yeah. 12 JUDGE POLLARD: You got a breakdown for over 70? 13 MS. WOODS: Actually, yes. 14 MS. DOERRIES: I can get it for you. 15 MS. WOODS: There's a whole lot of us, let's put it 16 that way. 17 COMMISSIONER OEHLER: We all qualify except for 18 one. 19 JUDGE POLLARD: Okay. 1.6; consider, discuss, and 20 take appropriate action to transfer funds from Road and 21 Bridge budget for a vehicle purchase for the Engineer 22 Superintendent, Precincts 1, 2, 3 and 4. 23 MR. ODOM: Yes, sir. 24 JUDGE POLLARD: Mr. Odom. 25 MR. ODOM: Road and Bridge Department would like to 4-14-14 23 1 transfer 30,000 from Fund 15-611-570, capital outlays, and 2 10,000 from equipment rental to purchase a Ford pickup for 3 the new engineering superintendent. We spoke to the Auditor, 4 and she instructed us that this could be done with the 5 Court's approval. So, at this time, we ask the Court for 6 their approval to transfer funds in the fiscal year '13-'14 7 Road and Bridge budget in order to purchase a vehicle for the 8 new engineering superintendent, Precincts 1, 2, 3 and 4. 9 JUDGE POLLARD: Is Ms. Hargis here? 10 COMMISSIONER MOSER: She's not, but James is here. 11 MR. ROBLES: Yes. We'll be moving 10,000 from 12 equipment rental into capital outlay. That should be enough 13 to purchase that vehicle. 14 JUDGE POLLARD: Okay. Is there any discussion on 15 this matter? 16 COMMISSIONER MOSER: There -- I assume -- and I 17 know what the answer's going to be, but I'll ask it anyway. 18 There are no other vehicles that would suffice that you have 19 in your fleet? 20 MR. ODOM: The one I have him driving now has 21 275,000 miles on it. 22 COMMISSIONER MOSER: Oh, that's just getting broken 23 in. 24 MR. ODOM: That's my old truck -- that's one of my 25 old trucks. 4-14-14 24 1 COMMISSIONER MOSER: Okay. All right. 2 MR. ODOM: What I'd like is something that's 3 reliable so that he can go out -- 4 COMMISSIONER MOSER: Okay. 5 MR. ODOM: -- all the time. That's what I would 6 want. 7 COMMISSIONER MOSER: Thank you. 8 JUDGE POLLARD: Is there a motion? 9 COMMISSIONER BALDWIN: I move for approval. 10 COMMISSIONER MOSER: Second. 11 JUDGE POLLARD: All right, it's been moved and 12 seconded. Any further discussion? There being none, those 13 in favor, raise your right hand. 14 (The motion carried by unanimous vote.) 15 JUDGE POLLARD: It's 4-0, unanimous. 16 MR. ODOM: Thank y'all. 17 JUDGE POLLARD: 1.7; receive update on status of 18 war memorial. Commissioner Letz? 19 COMMISSIONER LETZ: It's a timed item for 9:30, 20 Judge. We need -- 21 JUDGE POLLARD: Oh, 9:30. 22 COMMISSIONER LETZ: Got to wait. All the way down 23 to 12, I think. 24 JUDGE POLLARD: Going down to 1.14. 25 COMMISSIONER LETZ: 1.12. 4-14-14 25 1 COMMISSIONER MOSER: Okay, yeah. 2 COMMISSIONER LETZ: Yeah, 1.12. 3 JUDGE POLLARD: All right. Item 1.12; consider, 4 discuss, and take appropriate action on a request from 5 Kerrville Area Chamber of Commerce and the KerrFest Committee 6 to grant a waiver of rental fees for the outdoor arena for 7 the KerrFest Youth Rodeo Series to be held May 3, May 10, and 8 May 15, 2014, as part of the 4th annual KerrFest. 9 COMMISSIONER MOSER: She's not here. So -- 10 MR. TITAS: She indicated she would be coming, so 11 she's just not here yet. 12 COMMISSIONER MOSER: Go to 1.14. 13 JUDGE POLLARD: Is there somebody that would like 14 to talk to that issue or comment on it? All right. Well, 15 we'll table it till she gets here, then. All right, then 16 let's go down to 1.14. Item 1.14 on the agenda; consider, 17 discuss, and take appropriate action on change order for 18 Kerrville South wastewater system project. Commissioner 19 Moser? 20 COMMISSIONER MOSER: Thank you, Judge. This is on 21 the Kerrville South, the change orders precipitated, or -- or 22 required for two reasons. Number one, the number of hookups 23 that we have. We originally thought of 30; we're down to 22, 24 so that's a -- that's a positive for us. We can save some 25 money. We had on the proposal or in the contract -- before 4-14-14 26 1 the contract was selected, we asked them to bid on one area 2 of boring underneath a group of live oak trees on Ranchero, 3 and I'll pass out some pictures of what I'm talking about 4 here. And these -- there's a -- Commissioner Baldwin and I 5 went out last week and looked at this area. All these live 6 oaks are in the -- in the easement, okay? They can be 7 removed. Our base contract calls for them to be removed, 8 bulldozed down, taken out, and the sewer line put in right 9 where they are. There's an option that they proposed which 10 we did not exercise to bore under these trees, and the boring 11 is about a ballpark $25,000 estimate. There -- we do not 12 have the money there. We have -- after we do the other 13 changes or recommended changes in the contract, we'd probably 14 be about $15,000 short, okay, if we choose to bore. So, 15 Commissioner Baldwin and I looked at that. I would like to 16 bore under these trees. They add a lot to Ranchero Road, 17 just from the appearance of everybody going up and down that 18 part of the road in the county. It has a big value on these 19 homes, even though they don't belong to the homeowners. I 20 don't know; I think Jonathan has -- has probably transplanted 21 some trees about like this, and I think probably 22 transplanting one of those trees, it'd probably cost about as 23 much as this boring operation. But that can't -- that can't 24 happen here, so I'm not sure. Jeannie indicated to me that 25 she didn't know where the $15,000 would come from. I don't 4-14-14 27 1 know if James is -- can address that. So, it's not in the 2 budget right now, so unless we can be creative and figure out 3 where the money could come from, we're just going to have to 4 bulldoze these trees and put in the sewer line. So, that's 5 -- that's the essence here. And I'd like to just see if 6 Commissioner Baldwin has anything to add before we -- 7 COMMISSIONER BALDWIN: I just -- I just want to ask 8 a question, and it's the same question I had on the -- on 9 that Comfort issue. How did we get this far with the project 10 without knowing that those trees were there and that we were 11 going to have -- 12 COMMISSIONER MOSER: We knew the trees were there. 13 COMMISSIONER BALDWIN: Let me finish. 14 COMMISSIONER MOSER: Okay, I'm sorry. 15 COMMISSIONER BALDWIN: That we were going to have 16 this option. And I remember talking about boring months ago. 17 Was that after this full budget was put together, and -- 18 COMMISSIONER MOSER: No. 19 COMMISSIONER BALDWIN: And surely we knew. I mean, 20 I've known these trees have been there forever. I drive by 21 them three or four times a day. 22 COMMISSIONER MOSER: It's pretty easy. We have a 23 grant for $500,000. We didn't think the boring would fit 24 within the 500,000, so we asked the contractor to propose an 25 alternate, okay, which exceeded the 500,000. Then we thought 4-14-14 28 1 if we could save money in the project, then we would bore. 2 Well, we were not able to save money -- we're not able to 3 save that much money in the contract. We saved about 7,000; 4 I think we've got now a positive budget of about 7,000, okay, 5 so we're still about -- 8,000, so we're still $15,000 short. 6 So, it was never in the original concept. It was never in 7 the original contract. We put it in there as an alternate 8 if, in fact, we could do it. So here we are today saying, 9 "Do we want to exercise this alternate?" Okay? So, it 10 wasn't an oversight or anything; it's just we didn't have the 11 money at the beginning. 12 COMMISSIONER BALDWIN: But we knew -- but we knew 13 in the beginning that something was going to have to happen. 14 COMMISSIONER MOSER: We knew we had $500,000. 15 That's the biggest known. 16 COMMISSIONER BALDWIN: We knew the trees were in 17 the way. 18 COMMISSIONER MOSER: We knew the trees were there, 19 but they didn't fit within the $500,000. 20 COMMISSIONER BALDWIN: Okay. 21 COMMISSIONER MOSER: That's it, simply. So -- so, 22 with that, I see no other way other than to take the heat 23 and -- and bulldoze these trees. 24 COMMISSIONER LETZ: What -- how deep is the ditch? 25 What's the width of the ditch? Excuse me. 4-14-14 29 1 COMMISSIONER MOSER: It's -- it's probably -- the 2 width is probably -- I don't think Keller's here. Probably 3 about 2 feet -- 2 feet wide. 4 MR. HASTINGS: I can speak on that. 5 COMMISSIONER MOSER: Okay. Go ahead, Charlie. And 6 the depth in that area is probably -- do you know what the 7 depth is? 8 MR. HASTINGS: About 10 feet deep, about 3 feet 9 wide. 10 COMMISSIONER MOSER: Yeah. And the bore is a 11 24-inch bore, an 8-inch line that will go through there. Go 12 ahead, Charlie. 13 MR. HASTINGS: That's correct. And they have 14 excavated here, these trees. The roots are just barely 15 exposed on the edge, so when they bore under these trees, 16 they're going to be about 8 feet below where the roots are on 17 these trees. The trees are going to survive the bore. So, 18 if you want to save that little cluster, it's about seven 19 trees right there. 20 COMMISSIONER MOSER: Mm-hmm. 21 MR. HASTINGS: You can save that cluster. 22 COMMISSIONER MOSER: There are two clusters. 23 MR. HASTINGS: There's another one, too. 24 COMMISSIONER MOSER: Yeah, right. They're 25 looking -- and I think I showed the photographs of both of 4-14-14 30 1 these clusters of oak trees, and they're very healthy trees. 2 So, you know, it's a shame, but, you know, for a -- 3 COMMISSIONER OEHLER: Are you going to take them 4 all out, or just one or two? 5 COMMISSIONER MOSER: No, it's probably going to 6 take out most of them, and it's going to be close enough to 7 the others -- 8 MR. HASTINGS: If you go through it with the 9 trench, it's going to take out all of them, 'cause the roots 10 are all connected together. 11 COMMISSIONER MOSER: Right. 12 MR. HASTINGS: That cluster of seven, they will all 13 die. 14 COMMISSIONER MOSER: Yeah, I think so. 15 MR. HASTINGS: You'd be best to just remove them 16 and not -- not try to salvage them, 'cause they're -- they're 17 going to die, and you're going to have a tree that falls over 18 later if you don't. 19 COMMISSIONER OEHLER: What's wrong with moving the 20 line out into the street? 21 COMMISSIONER MOSER: That's a change, too. 22 MR. HASTINGS: That would involve two additional 23 manholes. 24 COMMISSIONER MOSER: And probably cost as much as 25 boring under the trees. 4-14-14 31 1 JUDGE POLLARD: Or more. 2 COMMISSIONER MOSER: And the contractor, we asked 3 him to hold off on doing any of this work until we met today 4 so we could direct the project engineer which way to go. So, 5 he was able to work around it until today, so -- and 6 fortunately, the rain probably bought us another day. 7 JUDGE POLLARD: But what about the budget? 8 Everybody seems to want to get more out of -- out of budget 9 all the time with these changes. Address that. Is it there? 10 Can we get it? 11 MR. ROBLES: The Auditor says she couldn't find it. 12 I don't know. 13 COMMISSIONER LETZ: Is there -- 14 JUDGE POLLARD: I don't see much choice, then. 15 COMMISSIONER MOSER: I don't either. 16 COMMISSIONER LETZ: Is there anything that we can 17 cut, or decrease the project, change something on the 18 project? 19 COMMISSIONER MOSER: I asked that. I asked the 20 project engineer; I said give me some options on what we can 21 do to de-scope. This is a pretty straightforward deal. This 22 is putting some main lateral lines in, and then the 23 connections that we have. That's not like Center Point, 24 where we can isolate specific areas, so the answer to that is 25 no. All we can do -- well, the answer is no. No options in 4-14-14 32 1 the project. So, with that, I recommend that we -- we 2 proceed with the change order that will -- after the project 3 engineer signs, it will come to the County, and that does 4 authorize the Judge to sign the change order that will not 5 bore underneath the trees. 6 JUDGE POLLARD: Is there a second? 7 COMMISSIONER LETZ: Second. 8 JUDGE POLLARD: It's been moved and seconded as 9 stated by Commissioner Moser. Any further discussion? If 10 not, then those in favor of that motion, signify by raising 11 your right hand. 12 (The motion carried by unanimous vote.) 13 JUDGE POLLARD: Me too, by the way. Make that 5-0. 14 COMMISSIONER MOSER: Thank you. 15 JUDGE POLLARD: All right. All right. Where does 16 that leave us here? Oh, we got -- 17 COMMISSIONER LETZ: We can go to the 9:30 ones now. 18 JUDGE POLLARD: 9:30 ones? 19 COMMISSIONER LETZ: 1.7. 20 JUDGE POLLARD: All right, back to Item 1.7 on the 21 agenda; receive update on status of the war memorial. 22 Commissioner Letz? 23 COMMISSIONER LETZ: I put this on the agenda. I 24 think some members of the Court may have received some 25 correspondence related to this. I asked Ms. Baker if she -- 4-14-14 33 1 she could not be here this morning at this time. She'll be 2 in in a little bit -- well, by 10 o'clock, I believe. But 3 anyway, I think I can handle this. I think we're all aware 4 that Judge Tinley was kind of the lead person from the Court 5 standpoint on this project, and it kind of just sat the 6 better part of the last six months or so. And where we are 7 on it, the -- the, actually, last action I think the Court 8 really took on this was approving the policy of how to add 9 names to it. And our next agenda item, I think we'll get a 10 recommendation from the committee as to what names should be 11 added. The design that we kind of approved originally, I 12 think we visualized the war memorial -- there may be a 13 picture in the backup, but there's two gray columns with 14 black granite in the middle. And the -- our idea was to add 15 two more slabs of black granite on each side. It looks good. 16 No problem; we certainly can continue with that plan. The 17 marble has -- the granite has not been cut yet. It's all 18 kind of on hold for us to take action, but I think when we 19 get to the next item, we don't have a whole lot of names to 20 put on a whole lot of surface area, and I just want to make 21 sure everyone is aware that it's a -- we're going to probably 22 double the size of the monument, and there's going to be a 23 whole lot of this open black granite. 24 COMMISSIONER MOSER: Hope it stays that way. 25 COMMISSIONER LETZ: And I agree. But it's going to 4-14-14 34 1 be a -- I just want everyone to be aware, the current -- the 2 original layout we looked at is going to be open slabs of 3 granite. And, anyway, so that's kind of where it is. I 4 wanted to let you know, get everyone up to speed on where we 5 are on that part of it. And then the next agenda, that's 6 really all the update is. I mean, everything is ready to go; 7 the money's set aside. We -- 8 COMMISSIONER BALDWIN: Where is that? 9 COMMISSIONER LETZ: The money -- the Auditor has 10 the money in a separate fund. I'm not sure what fund it is, 11 but it's in, you know, a separate fund for this. 12 COMMISSIONER BALDWIN: And the total thing is paid 13 for? 14 COMMISSIONER LETZ: I believe. 15 COMMISSIONER BALDWIN: And there's enough money 16 there? 17 MR. ROBLES: I think we have enough money. 18 COMMISSIONER BALDWIN: Okay. 19 COMMISSIONER OEHLER: I believe it was all 20 donations. 21 COMMISSIONER LETZ: It was all donations. The -- 22 they're working with the local -- what's that -- off Highway 23 16? They're the ones that are kind of, I think, helping 24 coordinate the cemetery as to doing it, and then engraving 25 it, installing and all that. It's all taken care of. It's 4-14-14 35 1 all ready for us just to make a final decision on. And 2 that's kind of that part of it, all I have. And I think, you 3 know, rather -- the next agenda item, Jack Stevens will come 4 up with the names and the policy and things of that nature. 5 We -- 6 JUDGE POLLARD: Any further discussion on that from 7 anybody? Okay. 8 COMMISSIONER BALDWIN: Is there any kind of order? 9 COMMISSIONER LETZ: I think at this point, I don't 10 know. We can come back to it, but I want to, you know, let 11 Jack Stevens come forward on the next one. 12 JUDGE POLLARD: Yeah. Next item is 1.8; consider, 13 discuss, and take appropriate action on recommendations of 14 the War Memorial Committee to add names to the war memorial 15 via previously adopted criteria, Court Order Number 32930, 16 and Commissioner Letz and Jack Stevens. Is Jack Stevens 17 here? 18 COMMISSIONER LETZ: Yeah. 19 JUDGE POLLARD: Okay. 20 COMMISSIONER LETZ: I'll turn it right over to you. 21 I think I've pretty much done the introduction part. 22 MR. STEVENS: Well, I believe that you all have 23 the -- the memorandum that the committee forwarded to you. 24 And our charter was to just vet out the names based on the 25 criteria. We -- in retrospect, we asked the community to 4-14-14 36 1 contribute names, and -- and even created an application form 2 that would highlight some of the areas that -- that they 3 needed to fit in order to make the memorial. We received six 4 or seven different applications; in addition, a couple of 5 names that -- that we wanted to further investigate surfaced, 6 and we received help not only from the committee members, but 7 from some of the veterans organizations in the area. And our 8 final result is -- is the three names that -- that were in 9 the memorandum that we sent to you. And I don't know if 10 there's any questions that you have. We -- they all fit 11 under the Gulf War category. They can be broken into two 12 separate wars, the Iraqi War and the Afghanistan War, if you 13 want to delve that much into depth. I don't think there's a 14 real official designation of what they are. One president 15 called it the Gulf Wars, and another one has subdivided it, 16 and it just depends on who you talk to. But authorize those 17 three names that were submitted. And I also included the 18 additional four names that were submitted to us, or that we 19 heard about that did not fit the criteria. So, I don't know 20 if there's any questions that you might have. 21 COMMISSIONER MOSER: Refresh my memory. Do we 22 designate the different wars or encounters on -- 23 MR. STEVENS: They are on the memorial. 24 COMMISSIONER MOSER: Saying World War I -- 25 MR. STEVENS: World war I, World War II, Vietnam, 4-14-14 37 1 Korean. 2 COMMISSIONER MOSER: Okay. Okay. 3 COMMISSIONER LETZ: But I will make a comment. I 4 spent some time with Ms. Baker talking about this fact to 5 figure out what name would be the most appropriate to be 6 consistent with the war memorial. For example, I don't know 7 that it technically was the Korean war. I believe it was the 8 Korean conflict. 9 COMMISSIONER MOSER: Conflict, that's correct. 10 JUDGE POLLARD: Police action. 11 COMMISSIONER LETZ: Or police action. The names on 12 the memorial are more -- a little bit general, and kind of, I 13 think -- and to follow with, that, I like the name "Gulf 14 War." To me, that kind of encompasses the whole thing. I 15 think that sounds a lot better than, you know, Operation 16 Iraqi Freedom. I mean -- you know. So, my recommendation 17 would be, you know, to go with something like "Gulf War." 18 Sounds like that's kind of a good, all-inclusive term for 19 these three additional -- 20 JUDGE POLLARD: So that would include Afghanistan 21 as well as Iraq? 22 COMMISSIONER LETZ: Yes. Yes. And we can kind of 23 make -- you know, we can -- we set that policy, so it's 24 something that we can do. 25 COMMISSIONER MOSER: So we don't have to vote on 4-14-14 38 1 the name yet. There's a lot of gulfs. 2 COMMISSIONER LETZ: Well, and -- you know, and I 3 brought it up for discussion. I mean, you know, we can't 4 proceed with the -- you know, the next step until we figure 5 out what we're going to put on the granite. 6 COMMISSIONER MOSER: Right. 7 MR. STEVENS: The actual name of the war that they 8 gave it was the Global War on Terror. And -- 9 COMMISSIONER BALDWIN: Oh. 10 MR. STEVENS: That was the official name that was 11 originally sanctioned. Since then, they have broken it down 12 into the Iraqi War and the Afghanistan War, and I don't 13 really know that the -- that the term "Gulf War" was ever 14 officially adopted. 15 COMMISSIONER MOSER: No, it wasn't. 16 MR. STEVENS: But, you know, the Global War on 17 Terror was the overarching -- 18 COMMISSIONER MOSER: And, you know, just to think 19 about that -- and being politically incorrect, perhaps, but 20 I'll say I'd like it politically correct -- it is a war on 21 terror, and it can be in Afghanistan or a lot of places. 22 COMMISSIONER BALDWIN: San Antonio. 23 COMMISSIONER MOSER: Could be in San Antonio or in 24 the United States. We're going to have other people that are 25 going to fall in this category, so we might as well not box 4-14-14 39 1 ourselves in. Call it -- call a spade a spade. 2 COMMISSIONER BALDWIN: I don't think you can say 3 that. 4 COMMISSIONER MOSER: I can, too. As opposed to a 5 heart. 6 JUDGE POLLARD: Well -- 7 COMMISSIONER LETZ: Anyway, I thank you for you and 8 the committee's work to vet the names and to come up with the 9 three that meet the criteria the Court previously adopted. 10 COMMISSIONER MOSER: For the record, why don't you 11 read the names? 12 MR. STEVENS: They were added. Lawrence Ezell was 13 U.S. Army, Iraqi War. Jacob Leicht or Leicht, who was the -- 14 was a Marine Corps corporal in the Afghanistan War, and Cody 15 Orr, who was in the army from the Iraq War. 16 JUDGE POLLARD: See, he's breaking it down. 17 MR. STEVENS: I just did on this paper, not the -- 18 JUDGE POLLARD: That makes sense to me. 19 COMMISSIONER LETZ: Afghanistan -- 20 JUDGE POLLARD: That makes sense to me. 21 COMMISSIONER LETZ: Afghanistan War, Iraq War. 22 COMMISSIONER MOSER: Kuwait, Afghanistan -- 23 MR. STEVENS: Well, there were just three -- I 24 mean, just two separate -- 25 COMMISSIONER MOSER: Two separate, okay. 4-14-14 40 1 MR. STEVENS: -- engagements. 2 COMMISSIONER LETZ: But there's a possibility -- I 3 mean, I don't know that it will happen that they're from the 4 war -- what was that one? Operation -- whatever that was 5 called, the Kuwait war. There could be someone added at some 6 point under that that we just haven't vetted yet. 7 COMMISSIONER OEHLER: I think you just designate 8 where it was that they were killed. I mean, put Iraq and 9 Afghan War on the thing, and then list -- when you list the 10 names, you put beside it which one they were killed in. 11 JUDGE POLLARD: "Afghanistan" adds a lot of 12 letters. 13 COMMISSIONER OEHLER: Well, just put "Afghan." 14 COMMISSIONER MOSER: That's not the country. 15 MR. STEVENS: That's a dog. 16 COMMISSIONER LETZ: That's a dog, yeah. 17 COMMISSIONER OEHLER: Oh, I haven't seen one of 18 those dogs in -- 19 COMMISSIONER LETZ: But, anyway -- 20 JUDGE POLLARD: That's the way everybody refers to 21 them, though, commonly when you're talking. 22 COMMISSIONER LETZ: Iraqi War. 23 JUDGE POLLARD: Iraqi and Afghanistan. 24 COMMISSIONER LETZ: Iraq War, Afghanistan War, 25 Kuwait War, if they ever -- 4-14-14 41 1 JUDGE POLLARD: If you're talking to anybody, the 2 guy on the street, that's what -- that's the way they 3 designate it. 4 COMMISSIONER OEHLER: I agree. 5 JUDGE POLLARD: I'd like to see them broken down 6 that way. 7 COMMISSIONER MOSER: Okay. 8 COMMISSIONER BALDWIN: Jack, I have another 9 question -- 10 MR. STEVENS: Yes, sir? 11 COMMISSIONER BALDWIN: -- that's different from all 12 that. It says the -- the deceased must meet at least two of 13 the following requirements, that list of criteria. 14 MR. STEVENS: Right. 15 COMMISSIONER BALDWIN: Items 5 and 6, I don't know 16 -- I can't see the difference in those two. One is entered 17 service from Kerr County, and the other one is the official 18 military home of record in Kerr County. Isn't that the same 19 thing? 20 MR. STEVENS: Not necessarily. I think if -- if 21 someone was officially home of record in Kerr County, and 22 moved to Florida and then entered the service from 23 Florida, -- 24 COMMISSIONER BALDWIN: Oh, okay. 25 MR. STEVENS: -- that would be a separate -- 4-14-14 42 1 COMMISSIONER BALDWIN: Yeah, cool. Thank you very 2 much. I tell you, I didn't sleep last night worried about 3 that. Good job. You guys have done a wonderful job. 4 MR. STEVENS: Thank you. 5 JUDGE POLLARD: And so the ones that were 6 eliminated were based on those two primary requirements? 7 MR. STEVENS: No, they were based on the fact that 8 they weren't killed in combat. Three of them were not killed 9 in combat, which is one of the criteria. That's the opening 10 remarks. And one of them was from Comfort, which was not -- 11 has not been a part of Kerr County since 1862. So -- 12 COMMISSIONER BALDWIN: Don't tell him that. 13 (Laughter.) 14 JUDGE POLLARD: Most of it. A little part of it 15 is. Comfort's not. 16 COMMISSIONER LETZ: But where this individual 17 lived, he lived in Kendall County. 18 JUDGE POLLARD: It's not an incorporated city, and 19 there's a little part of it in Kerr County. 20 COMMISSIONER OEHLER: He was just on the wrong side 21 of the line. 22 COMMISSIONER MOSER: His address wasn't Kerr 23 County. 24 COMMISSIONER BALDWIN: But two out of those -- two 25 out of the three, the Leicht and the Orr, are really, really 4-14-14 43 1 old Kerr County names. 2 COMMISSIONER OEHLER: Mm-hmm. 3 COMMISSIONER BALDWIN: Real old Kerr County names. 4 I don't know who this Ezell person is. I'm sure he's a fine 5 man, but I don't know him. 6 COMMISSIONER LETZ: Okay. 7 JUDGE POLLARD: Well, okay. 8 COMMISSIONER BALDWIN: Great. 9 COMMISSIONER LETZ: Thank you very much for your 10 work. 11 JUDGE POLLARD: Thank you. All right. This is to 12 take action? 13 COMMISSIONER LETZ: Well, if everyone's comfortable 14 with the design, we can move -- you know -- 15 JUDGE POLLARD: I don't think there's much choice. 16 The other way would be to put something on the back. That's 17 not going to occur. About the only way can you can do it is 18 go to the side. 19 COMMISSIONER LETZ: And if you go to one side, you 20 almost have to go to both sides. 21 COMMISSIONER OEHLER: You want to keep it balanced. 22 COMMISSIONER LETZ: What could be done, and just -- 23 you know, you can make the side half -- I think they're 24 4-by-8, more or less, 4 foot wide. You can narrow them, 25 'cause right now the names are on the columns -- gray columns 4-14-14 44 1 right now, not on the black granite. You could make it not 2 quite as wide, which may not spend as much money. Then use 3 the additional funds, if there is any left over, to just redo 4 the area around the memorial, which I received quite a few 5 complaints about that. It's not real easy to -- not real 6 user-friendly, you know, something like that. And -- but at 7 the same time, we've worked with the committee a great deal. 8 The Judge worked with the committee a great deal, and we 9 certainly want to be consistent with what -- you know. 10 JUDGE POLLARD: How does the committee feel about 11 that issue? Jack, do you have any -- 12 MR. STEVENS: On the actual logistics of placing 13 the stone? 14 JUDGE POLLARD: Yeah, how wide to make it. 15 MR. STEVENS: We don't really even -- we were a bit 16 surprised when it -- when it all came down to -- when it all 17 came down to three names. And we agree that it's kind of 18 strange to put three names on two big plaques. And -- but I 19 don't know what other options you have there. 20 JUDGE POLLARD: Well, I bet the way things are 21 going in the world, there are going to be some other names. 22 MR. STEVENS: We'd like not to add any more. 23 COMMISSIONER LETZ: We'd like not to. 24 JUDGE POLLARD: I know. 25 COMMISSIONER OEHLER: The thing is, you know we're 4-14-14 45 1 going to do it, and this has been going on for a long time. 2 Just do it, and it's done, and you've got space that 3 hopefully never has to be used. 4 JUDGE POLLARD: A lot of expansion, if needed. 5 COMMISSIONER OEHLER: Looking into the future. 6 COMMISSIONER LETZ: Now, the other thing we can do, 7 potentially, is -- I mean, these panels are large -- put the 8 panels up, but have something else, like a -- I think in the 9 middle of the black granite right now, there's a -- I don't 10 know if it's a military -- there's a seal of some sort; 11 there's a symbol on there. We could put a symbol in the 12 middle of each of the other ones, or at the top or something 13 like that, and then, you know, put the names below, so it 14 wouldn't be clean black granite. My recommendation would be 15 why don't we put this back on the agenda on that portion? 16 We'll receive the names and look at what options there may 17 be, get any feedback from the public, and then at our next 18 Commissioners Court, we'll go ahead and finalize on the 19 layout. But I'll make a motion here that we accept the 20 recommendations of the committee and add those three names to 21 the Kerr County war memorial. 22 COMMISSIONER OEHLER: Second. 23 JUDGE POLLARD: It's been moved and seconded. Any 24 further discussion? Those in favor of the motion, signify by 25 raising your right hand. 4-14-14 46 1 (The motion carried by unanimous vote.) 2 JUDGE POLLARD: It is 4-0, unanimous. 3 COMMISSIONER LETZ: I'll bring it back on the 4 next -- actually, at the next meeting, likely it's going to 5 be something basically the same as we've done. 6 JUDGE POLLARD: All right. Next item will be 1.9. 7 Did we skip any more of them? No, we're in line now, okay. 8 1.9; consider, discuss, and take appropriate action to 9 approve Computer Information Concept, Inc., annual agreement 10 and allow myself to sign. Diane Bolin? She's not here? 11 Would anybody like -- she should be down the hall, shouldn't 12 she? 13 COMMISSIONER MOSER: Mm-hmm. 14 COMMISSIONER BALDWIN: We'll get her down here. 15 JUDGE POLLARD: Okay. 16 COMMISSIONER BALDWIN: She needs to be here to 17 explain that, unless y'all know what C.I.C. is. 18 JUDGE POLLARD: All right. Well, till she gets 19 here, let's go to Item 1.10; consider, discuss, and take 20 appropriate action regarding the replacement of -- opening of 21 the position for the Kerr County 4-H Agent position, 22 effective July 1, 2014. Mr. Walston? 23 MR. WALSTON: Good morning. 24 COMMISSIONER OEHLER: Morning. 25 MR. WALSTON: Judge, Commissioners, appreciate 4-14-14 47 1 y'all taking the time to give me the opportunity. If you 2 don't mind, before we get on this topic, I've brought a 3 thank-you from our Master Gardeners for the opportunity to 4 use that new barn for their plant sale this last weekend. 5 They had over 250 people come in, purchased over 1,350 6 plants, -- 7 COMMISSIONER MOSER: Wow. 8 MR. WALSTON: -- sold 46 rain barrels, and I 9 believe we had 30-plus Master Gardeners there doing the 10 contacts. And so that's something that -- I think that 11 funding goes towards scholarships, educational scholarships, 12 and then also for their help in funding on -- on doing 13 educational programs throughout the year. So, they want to 14 thank you for that. Also wanted to let you know, Thursday 15 we've got 24 youth going to judging contests for district 16 contest; advancing to state roundup in June, so we -- we've 17 been active in that area as well. And that brings us to our 18 4-H Coordinator position, which is the official title of 19 this. H.R. has -- has informed me that that's the title 20 under the position description they have, is 4-H Coordinator. 21 Laurinda has been here for 20 years. She'll be 22 retiring June the 8th, and we'll be having her retirement 23 celebration on May the 18th on Sunday, so I want to invite 24 y'all to come out and celebrate with us. I would like to 25 open this position announcement up as soon as possible, and 4-14-14 48 1 we did make some changes on this. Let me give you this 2 position announcement. Back when we were working on position 3 descriptions -- hang on -- we did make some changes and some 4 increase in responsibilities on this to make it more 5 equivalent to a state 4-H agent, just like a county agent in 6 any other 4-H position across the state. The reason I did 7 that was basically to make us a more appropriate or more -- 8 where we could attract some of the applicants that would be 9 interested in going to any of these other 4-H positions. 10 This new position, those people -- this person will 11 be doing the same responsibilities primarily that Laurinda 12 had, with the addition of outcome programming, evaluations of 13 programs, volunteer leader training, council work, 4-H 14 council members. The position that Laurinda had did not 15 require a Bachelor's degree. This current one is now a 16 Bachelor's degree, and I think it's going to give us a great 17 opportunity to get some very qualified individuals in this 18 position. This position, the entry level will start at the 19 step and grade of 19.1. And I think -- do y'all have any 20 other questions on it? 21 COMMISSIONER MOSER: You know, quite often in 22 something like this, where experience is important also, in 23 position descriptions, they put "Bachelor's degree or 24 equivalent." Why would that not be appropriate here? So you 25 don't curtail yourself. 4-14-14 49 1 MR. WALSTON: Well -- 2 COMMISSIONER MOSER: Constrain yourself, I should 3 say. The second question is -- 4 MR. WALSTON: Okay. 5 COMMISSIONER MOSER: You specified grade point 6 average. I'm all ears. 7 MR. WALSTON: That's the way Extension works. I 8 mean, and in an effort to try to get this person in a 9 position to where I know we are able to be unified with the 10 rest of the 4-H agent positions across the state, realizing 11 that this person is not -- this is not -- we're rather unique 12 in that it's a fully -- fully county-funded position, but yet 13 we want it -- we want this individual to be -- if they, at 14 some point, want to move into another 4-H position or a 4-H 15 specialist position into the Extension -- into Extension, 16 they are able to do that. 17 COMMISSIONER MOSER: What others require is a 2.5 18 average? 19 MR. WALSTON: Yes, sir. 20 COMMISSIONER MOSER: Is that right? 21 MR. WALSTON: Yes, sir. 22 COMMISSIONER MOSER: So, is that -- many other 23 counties require the same thing, is what you're saying? 24 MR. WALSTON: All the counties require the same. 25 COMMISSIONER MOSER: All the counties. 4-14-14 50 1 JUDGE POLLARD: So this comes out of A & M? 2 MR. WALSTON: Well, this is similar -- this is 3 exactly the same position; the position description comes out 4 of A & M. 5 COMMISSIONER LETZ: What we've done, we didn't -- 6 you know, we didn't spend a lot of time when we redid all the 7 job descriptions. This is a current job description that we 8 went ahead and approved it, knowing what the rest of the 9 state does. 10 COMMISSIONER MOSER: Yeah. 11 COMMISSIONER LETZ: And also knowing that we were 12 going to have an opening here, 'cause Laurinda is very open 13 that she's retiring. 14 COMMISSIONER MOSER: Okay. 15 COMMISSIONER LETZ: So -- you know, and the salary 16 is within the budget and everything. I mean, it's not -- 17 it's just -- I think Roy's bringing it forward so we know 18 it's a different position. I think the -- the main thing is, 19 this person -- you know, it's not an agent; this is a 20 coordinator that works for the agent. It's a little bit -- 21 COMMISSIONER MOSER: Out of 254 counties, how many 22 positions like that exist? 23 MR. WALSTON: 4-H agent -- I mean, 4-H position, or 24 county-funded? 25 COMMISSIONER MOSER: Well, county-funded. 4-14-14 51 1 MR. WALSTON: One, as far as I know of. 2 COMMISSIONER LETZ: That's us. 3 MR. WALSTON: That's y'all. 4 COMMISSIONER LETZ: How many 4-H -- 5 MR. WALSTON: 4-H agent positions, I can't tell 6 you. We've -- in our district, I'm going to say -- 7 MS. FIEDLER: Maybe six or eight. 8 MR. WALSTON: Six or eight 4-H positions in the 9 district. 10 MS. FIEDLER: There are some part-time 11 county-funded positions. 12 MR. WALSTON: Yeah. There's -- Bandera has a 4-H 13 program assistant position, and that's what a lot of the 14 counties are funding, are part-time positions, that basically 15 those positions work strictly in curriculum enrichment with 16 the schools. They put in about 20 hours a week, and that's 17 -- that's it. Where this position is a 60-hour-a-week job. 18 It takes -- 19 COMMISSIONER MOSER: So we're unique in the state 20 in that regard? 21 MR. WALSTON: Yes, sir. Yes. There's -- if there 22 is another county-paid, fully funded, there won't be more 23 than two or three at the most. I'm not sure. 24 JUDGE POLLARD: Do you know how this happened? 25 MR. WALSTON: How this happened? 4-14-14 52 1 JUDGE POLLARD: Yeah. How did we get a 2 county-funded one? 3 MR. WALSTON: Some of you guys that have been here 4 longer than I have can probably answer that. 5 COMMISSIONER BALDWIN: I cannot answer that. 6 COMMISSIONER LETZ: I think I can. I imagine we 7 got there because, I mean, we as a county, you know, have put 8 a lot of emphasis on 4-H. 9 JUDGE POLLARD: We have. 10 COMMISSIONER LETZ: And that position -- you know, 11 a part-time wouldn't do it. That is the reason, I would 12 think. And as long as I've been a commissioner, it's been a 13 full-time position. 14 COMMISSIONER BALDWIN: Sure. 15 MR. WALSTON: Eddie Holland is the one, I think, 16 that started this position, and they -- they put it in in an 17 effort to try to build the 4-H program. And we -- 18 JUDGE POLLARD: I remember when it began, I was 19 active in 4-H as an instructor at that time. 20 MR. WALSTON: With 400-plus 4-H'ers, and 11 or 10 21 4-H clubs, 8 community clubs, it takes a 4-H position to help 22 maintain it. 23 JUDGE POLLARD: Laurinda has always been really 24 active, and she puts a lot of time in that position; it 25 requires a lot of time. 4-14-14 53 1 MS. LANTZ: That is true. Eddie Holland was the 2 only Extension agent here, and that relieved him of a lot of 3 duties, where now we do have two agents here plus Laurinda, 4 so that helps them, because we have more involvement. That 5 keeps the agents doing what they need to do, and then 6 Laurinda being involved -- or whoever this position is with 7 the other 4-H clubs. But that's how the position came about, 8 is because Eddie Holland couldn't do it by himself. 9 MR. WALSTON: Yeah. We were -- 10 COMMISSIONER BALDWIN: The new employee's coming in 11 at a 19.1? 12 MS. LANTZ: Yes, sir. 13 COMMISSIONER BALDWIN: What is the old one? 14 MS. LANTZ: It's a 19, I believe step -- I don't 15 know what exactly her step is right now, but I think it's 16 maybe a 9 or 12, in that vicinity. 17 COMMISSIONER BALDWIN: And that's because of the -- 18 MS. LANTZ: Longevity. 19 COMMISSIONER BALDWIN: -- 60 years of service or 20 whatever it was? (Laughter.) 21 MR. WALSTON: Yeah. This -- where Angela and I 22 work not only in 4-H; I work in ag natural resources. Angela 23 works in family/consumer science, but we all have 24 responsibilities in 4-H. And so that's -- and that's with 25 this position. In some 4-H positions, those agents -- those 4-14-14 54 1 ag agents and FCS ag agents, that's all they do, is strictly 2 ag and strictly -- where in Kerr County, we put a strong 3 enough emphasis on the 4-H program, we're all involved in it, 4 and continue to be. 5 COMMISSIONER BALDWIN: This $37,000, is that in the 6 budget? In that salary line item? 7 MS. LANTZ: Yes, sir. 8 COMMISSIONER LETZ: It's probably actually higher, 9 because it's at a 19.12, or whatever it is. 10 COMMISSIONER OEHLER: It's actually less. 11 COMMISSIONER LETZ: This actually will be a budget 12 decrease next year. 13 COMMISSIONER BALDWIN: That's a wonderful thing. 14 COMMISSIONER OEHLER: If we keep boring under trees 15 and stuff, we need that money. 16 COMMISSIONER LETZ: But, anyway -- 17 COMMISSIONER MOSER: We're not boring under these; 18 we're bulldozing. 19 JUDGE POLLARD: That's sad, but there's no choice. 20 COMMISSIONER MOSER: Yeah. 21 COMMISSIONER LETZ: I talked to Roy. You know, I 22 was driving by the Ag Barn probably three weeks ago, and all 23 of a sudden it dawned on me that Laurinda was leaving in a 24 month, and so I called them up and said, "What are we doing?" 25 Fortunately, I should have known that Roy had already pretty 4-14-14 55 1 much done a lot of this. I said, "Hey, why don't you come to 2 Court and explain where we are in the process?" This is on 3 our minds 'cause it is a really important spot. We certainly 4 don't want to have a fall-off in 4-H. We want to -- 5 MR. WALSTON: I would like -- I noticed on our 6 agenda -- and not knowing exactly how quick this is going to 7 move, I -- I had in here July 1st, but I think we can get it 8 filled by the 1st of June, if that's -- that way, she will be 9 still around while we have our big shoot; we can get this 10 person in position, 'cause June is a critical month for 4-H. 11 And -- 12 JUDGE POLLARD: It is. 13 COMMISSIONER MOSER: When does Laurinda leave? 14 What's her last day? 15 MR. WALSTON: June 8th. 16 COMMISSIONER LETZ: To me, you know, yes. 17 JUDGE POLLARD: My experience is, when I was 18 involved, Kerr County has always had a real strong, large 19 presence at all 4-H projects. I was involved in the shooting 20 sports thing. We had one of the largest groups always. And, 21 you know, I think Kerr County's recognized as a very, very 22 active 4-H area. 23 MR. WALSTON: When I visited with our state 4-H 24 Director and kind of got the word out to let them know that, 25 you know, this position will be coming open, he did say that 4-14-14 56 1 this is one of the premier places that he would like to put 2 an agent to learn, because they've got the support of the 3 staff and the county to -- to train that person. And, you 4 know, hopefully we can get somebody in here that will last 20 5 years, but I don't anticipate that happening. 6 COMMISSIONER LETZ: And Laurinda, what she has done 7 is phenomenal. You take, I guess, my boys as an example. I 8 mean, she's like a mother hen out there and, you know, 9 calling them and texting them, saying, "Hey, you're coming up 10 next," and, "Do this," and, "Tuck your shirt tail in," and, 11 "Get that smirk off your face," and, "Shake hands." She's 12 like a mother to them, so she's been phenomenal. 13 JUDGE POLLARD: She makes them courteous. 14 MR. WALSTON: Yeah. 15 JUDGE POLLARD: "Yes, sir." "No, sir." 16 MR. WALSTON: Yeah. 17 COMMISSIONER LETZ: Caps off. "Get those caps 18 off." 19 JUDGE POLLARD: That's right. And certainly not 20 turned to the back. 21 COMMISSIONER LETZ: I don't think we need to take 22 any action on this. This is more of an update. I mean, it's 23 in the budget. Roy's going through the process. And I 24 presume -- I know, you know, the one thing I think we need to 25 give guidance to Roy on is if we're going to pick the person, 4-14-14 57 1 or do we want to be involved in any way, you know. In my 2 mind, let Roy do it. He knows, you know, what we need. 3 COMMISSIONER OEHLER: We'll work with him. 4 COMMISSIONER LETZ: Yeah. 5 COMMISSIONER OEHLER: And work with Angela, you 6 know. 7 JUDGE POLLARD: He knows more about it than we do. 8 COMMISSIONER BALDWIN: The only reason I see an 9 order is that the actual numbers are changing some. We're 10 going from a 19.9 or 19.10 to a 19.1, so that maybe needs to 11 be put in the record somewhere. 12 COMMISSIONER OEHLER: That's policy. 13 COMMISSIONER LETZ: Policy. 14 COMMISSIONER BALDWIN: Okay, fine. When this comes 15 up in 10 years, y'all don't start whining. I tell you, 16 that's what happens. 17 JUDGE POLLARD: All right. 18 MR. WALSTON: Thank you. 19 JUDGE POLLARD: Thank you. 20 MR. WALSTON: Appreciate it. 21 JUDGE POLLARD: We appreciate it. All right. 22 We're not going to take action on that. Then we'll go to 23 1.9 -- back to 1.9; consider, discuss, and take appropriate 24 action to approve the Computer Information Concepts, Inc., 25 C.I.C. annual agreement and allow me to sign something. 4-14-14 58 1 Diane Bolin. 2 MS. SCHNEIDER: I'm Michelle Schneider; I'm her 3 chief deputy. She's ill today. Heather has looked at the 4 contract. The software program for our property tax is True 5 Automation, and C.I.C. is the accounting people that work 6 with True Automation. We may have monthly disbursements, and 7 if there's a question, we go to them. So, it's just to renew 8 the -- the annual agreement. 9 COMMISSIONER BALDWIN: You approve? You looked it 10 over and it's good? 11 MS. STEBBINS: I looked it over, made some changes, 12 and it's good now. 13 COMMISSIONER MOSER: How long have we had this 14 agreement? 15 MS. SCHNEIDER: It's a new -- this is our second 16 year going with them. 17 COMMISSIONER MOSER: So, you've had it one year? 18 MS. SCHNEIDER: Yes. 19 JUDGE POLLARD: And I take it you like it and 20 recommend it? 21 MS. SCHNEIDER: Yes. 22 JUDGE POLLARD: And Diane recommends it, to the 23 best of your knowledge? 24 MS. SCHNEIDER: Yes. 25 COMMISSIONER BALDWIN: I move for approval. 4-14-14 59 1 COMMISSIONER OEHLER: Second. 2 JUDGE POLLARD: It's been moved and seconded for 3 approval. 4 MS. SCHNEIDER: Thank you. 5 JUDGE POLLARD: Any further discussion? Thank you, 6 ma'am. Any further discussion? There being none, those in 7 favor of the motion, signify by raising your right hand. 8 (The motion carried by unanimous vote.) 9 JUDGE POLLARD: All right, unanimous. All right. 10 Now we're going to 1.11; consider, discuss, and take 11 appropriate action on request for approval of new lease on 12 Xerox copier for the Kerr County Extension Agent. 13 Mr. Walston again. 14 MR. WALSTON: This is a copy of the lease agreement 15 that we have with Xerox. We were contacted about a month ago 16 that they've got a new copier, and ours is going to be -- the 17 lease agreement is going to be up in about six months, and -- 18 and they've got a newer one that's out that actually is 19 cheaper than the one we're operating now. The one we're 20 operating now, currently the cost on a black copy is .0084; 21 the color copies are .0890, where you can see the color 22 copies are about half that price, and about .0066 is the 23 incoming copy -- 24 COMMISSIONER MOSER: What's the difference in the 25 lease agreement? 4-14-14 60 1 MR. WALSTON: It's -- it's a new copier; does the 2 same things that we've got now, but this one will run cheaper 3 than the one we have. 4 COMMISSIONER MOSER: No, I'm saying what's the 5 lease payment? What's the difference in lease payment? 6 MR. WALSTON: The lease payment -- the lease 7 savings will total $60 a month in savings -- 8 COMMISSIONER MOSER: Okay. 9 MR. WALSTON: -- for this new one. 10 COMMISSIONER MOSER: The new one over the old one? 11 MR. WALSTON: Uh-huh. 12 JUDGE POLLARD: Did I understand you to say that 13 the color copy was half -- 14 MR. WALSTON: Yeah, of -- 15 JUDGE POLLARD: -- of what the black is? 16 MR. WALSTON: The color copies are half of what it 17 was on our old one. 18 JUDGE POLLARD: Half of what it was before, okay. 19 MR. WALSTON: Yeah, it goes from .08 to .04. 20 COMMISSIONER OEHLER: For some reason, copiers have 21 gotten cheaper over the last several years. 22 COMMISSIONER MOSER: Technology. 23 MR. WALSTON: Automation. 24 COMMISSIONER LETZ: I'll make a motion to approve 25 the new lease agreement, and authorize the County Judge to 4-14-14 61 1 sign same. 2 COMMISSIONER BALDWIN: Second. 3 JUDGE POLLARD: It's been moved and seconded that 4 we approve that. Is there any further discussion? 5 COMMISSIONER BALDWIN: I just want to make a 6 comment. If -- this is the kind of thing we really don't 7 need to be making a court order over. It's a budgeted item. 8 We'll see -- you know, you approve the amount of money. "See 9 you next year." But if we're going to keep up with it, 10 that's fine. 11 JUDGE POLLARD: All right. Any further discussion? 12 If not, signify by raising -- in favor of it, raise your 13 right hand. 14 (The motion carried by unanimous vote.) 15 JUDGE POLLARD: All right, 4-0. 16 MR. WALSTON: Thank you, gentlemen. 17 JUDGE POLLARD: 1.12; consider, discuss, and take 18 appropriate action on request from Kerrville Area Chamber of 19 Commerce and the KerrFest committee to grant a waiver of 20 rental fees for the outdoor arena for the KerrFest Youth 21 Rodeo Series. Did we already do this one? 22 COMMISSIONER MOSER: No. 23 COMMISSIONER OEHLER: She wasn't here whenever you 24 called it before. 25 MS. WEAVER: But now I am. (Laughter.) 4-14-14 62 1 JUDGE POLLARD: Okay. 2 MS. WEAVER: Good morning, gentlemen. How about 3 the rain? Isn't it beautiful? Thanks for allowing me a few 4 minutes with you this morning. Thank you for your support of 5 KerrFest. Everything is rocking and rolling along, and I 6 truly believe we're going to have 5,000 people walk through 7 those gates this year for KerrFest again. We've got the 8 grandstands ordered, and we'll have grandstand seating for 9 over 1,300. We are adding a youth rodeo series to KerrFest 10 this year. We're going to have three different age groups: 11 the peewees, the little ones 8 and under; juniors, 9 to 13; 12 and seniors, 14 to 18. We're going to invite our surrounding 13 counties to come and participate in this as well. Last year 14 we did have a youth rodeo, but this year we'd like to add to 15 it by adding two other series to it. We'd like to do a 16 series on Saturday, May 3rd, and Saturday, May 10th, with the 17 finals being Thursday, May 15th, to kickoff KerrFest. We're 18 going to do an 80 percent payout to these kiddoes that come 19 participate, along with buckles to the all-around winners at 20 the finals on May 15th. 21 I am here today to ask you for a waiver of the 22 rental fees for the outdoor facility on May 3rd and May 10th 23 during the day, so that we can set up a little junior rodeo 24 in there and use the facility on those two days, and in 25 addition to May 15th. 4-14-14 63 1 COMMISSIONER MOSER: Let's see, our rental on that 2 is 150 a day? 3 MS. GRINSTEAD: And then a $300 setup/takedown fee. 4 COMMISSIONER MOSER: Okay. 5 COMMISSIONER OEHLER: I move approval of the agenda 6 item. 7 COMMISSIONER MOSER: Second. 8 JUDGE POLLARD: It's been moved and seconded that 9 we waive the fees for KerrFest. Is there any further 10 discussion? 11 COMMISSIONER BALDWIN: I do. Kristan, have y'all 12 run the numbers of how much sales tax this brings into this 13 community? 14 MS. WEAVER: We did run an economic impact analysis 15 last year for this event, and it was $580,000 last year. 16 COMMISSIONER BALDWIN: 580 -- 580,000 last year. 17 Now, that's heads in the beds and hamburgers and the whole 18 nine yards? 19 MS. WEAVER: Yes, sir. 20 COMMISSIONER BALDWIN: That Kerr County generates 21 from one project? 22 MS. WEAVER: Yes, sir. 23 COMMISSIONER BALDWIN: Thank you. 24 MS. WEAVER: Thank you. 25 COMMISSIONER LETZ: The only question I have, this 4-14-14 64 1 is specific to the outdoor arena for this event. What do 2 we -- are we waiving the fees on -- what are we doing on the 3 rest of the stuff? Don't y'all rent the whole facility? 4 MS. WEAVER: Yes, sir. Yes, sir, and we came a few 5 months ago for the request for that. 6 COMMISSIONER LETZ: And those are waived as well? 7 MS. WEAVER: Yes, sir. Yes, sir. 8 COMMISSIONER OEHLER: County support. That's what 9 we do to help. 10 MS. WEAVER: Yeah. And what we do, we say this is 11 a partnership with the Chamber, the C.V.B., the City and the 12 County, and we put the county seal on everything and just 13 make sure that -- I mean, y'all are a major sponsor of this 14 event. 15 COMMISSIONER BALDWIN: And should be. 16 MS. WEAVER: Yes, sir. 17 COMMISSIONER BALDWIN: I've been seeing on TV this 18 mutton busting thing. 19 MS. WEAVER: Uh-huh. 20 COMMISSIONER BALDWIN: I have never seen anything 21 catch on quite like that. They're doing these things 22 nationwide now; just mutton busting, no big kids. 23 MS. WEAVER: Yeah, you're right. 24 COMMISSIONER BALDWIN: And it's turned into a big 25 deal. 4-14-14 65 1 MS. WEAVER: Yes. 2 COMMISSIONER LETZ: Are you doing mutton busting? 3 MS. WEAVER: Oh, yeah. Yeah. 4 COMMISSIONER BALDWIN: Is that an eight and under 5 deal? 6 MS. WEAVER: No, we're doing the mutton busting as 7 part of the rodeo on Friday and Saturday night, those kids 8 coming out, and it is a hoot. And Billy's Western Wear and 9 Twisted X Boots gives us a pair of boots to give away to the 10 winner, which is cool. 11 COMMISSIONER BALDWIN: That is cool. 12 MS. WEAVER: Yeah. 13 COMMISSIONER BALDWIN: Is it a fun thing. 14 COMMISSIONER MOSER: Could go on the circuit with 15 that. 16 COMMISSIONER BALDWIN: No kidding. 17 MS. WEAVER: But we will have the 8 and unders 18 doing goat hair pulling at the junior rodeo, so y'all don't 19 want to miss that. 20 COMMISSIONER BALDWIN: Goat hair pulling? Got a 21 little kinky there. 22 JUDGE POLLARD: Okay. 23 COMMISSIONER MOSER: Thank you, Kristan. 24 JUDGE POLLARD: It's been moved and seconded, I 25 think, hasn't it? 4-14-14 66 1 THE CLERK: Yes. 2 JUDGE POLLARD: All right. Those in favor of that, 3 raise -- signify by raising your right hand. 4 (The motion carried by unanimous vote.) 5 JUDGE POLLARD: All right, it's unanimous. Thank 6 you. 7 MS. WEAVER: Thank you. 8 JUDGE POLLARD: 1.15; consider, discuss, and take 9 appropriate action to approve Road and Bridge job description 10 for engineering superintendent position, newly created 11 position approved by the Commissioners Court on February 12 28th, 2014. Dawn Lantz? 13 MS. LANTZ: Good morning, Judge, Commissioners. 14 I'm just bringing this job description forward to get 15 approval. Leonard Odom and Kelly looked at this as well, so 16 the revisions were made, and we're just bringing it to court 17 for approval. 18 COMMISSIONER LETZ: The question I have, the title 19 is Engineer/Superintendent position? 20 MS. LANTZ: Mm-hmm. 21 COMMISSIONER LETZ: The only reason I bring it up, 22 I've noticed some correspondence that said County Engineer, 23 so -- and I don't have a real problem on what we do, but I 24 think we should be consistent. And if County Engineer -- I 25 mean, that's the -- I presume this is Charlie's spot, right? 4-14-14 67 1 MS. LANTZ: Yes, sir. 2 COMMISSIONER LETZ: Make sure I'm talking about the 3 right one. Anyway, should we say "County Engineer"? 4 MS. LANTZ: Whatever the Court -- I mean, I went by 5 whatever the Court approved it as, and that's what the job 6 description is. 7 COMMISSIONER LETZ: Right. 8 MS. LANTZ: So -- 9 COMMISSIONER LETZ: And we -- I know we very 10 intentionally created a new position from the standpoint in 11 case something changed down the road, or -- 12 COMMISSIONER MOSER: Right. 13 COMMISSIONER LETZ: -- something like that. But, 14 you know -- you know, I don't have a strong feeling, but I 15 just know that -- Charlie, do you have any strong feeling one 16 way or the other? 17 MR. HASTINGS: I think "County Engineer" is a more 18 appropriate title; covers the basics better. 19 COMMISSIONER MOSER: It's in the Road and Bridge -- 20 COMMISSIONER BALDWIN: What's your point? 21 COMMISSIONER MOSER: I think we need to have the 22 description the same as what's he's calling himself. If he 23 thinks he should be called "County Engineer," we should have 24 the job description say "County Engineer." 25 COMMISSIONER BALDWIN: So, remove the word 4-14-14 68 1 "Superintendent"? Is that what you're saying? 2 COMMISSIONER LETZ: Yeah. 3 COMMISSIONER BALDWIN: Okay, just remove the word 4 "Superintendent." 5 COMMISSIONER LETZ: Well, no. You change it to 6 County Engineer position, not Engineer Superintendent 7 position. 8 JUDGE POLLARD: Add the word "County" and delete 9 "Superintendent." 10 COMMISSIONER BALDWIN: Delete "Superintendent." 11 Why did we -- there was a reason, though, that we put 12 "superintendent" in there. Why is that reason? 13 COMMISSIONER LETZ: I think it was 'cause it was 14 under the -- 15 MS. LANTZ: Under the direction of the Road 16 Administrator. And that position possibly would not be 17 funded again; I'm not quite certain. But it was to keep the 18 integrity of the other positions, 'cause we have an Assistant 19 Road Administrator, so this was one of the names that I 20 brought forth to the Court that was approved. 21 COMMISSIONER LETZ: I think it meets all those 22 criteria, and I think using "County Engineer" as a separate 23 thing in the job description explains how that works under 24 our current organization. 25 COMMISSIONER MOSER: I think one of the things we 4-14-14 69 1 thought about is if, in the future, Len were to retire -- 2 which I doubt he ever would, but should he, okay, then this 3 position could -- could possibly step into that position. I 4 think that's the reason we did it that way, created the 5 position with that intention, not to create the position of 6 County Engineer. So, if we fill that, we thought, well, we 7 might -- that position might go away. I mean, just to be 8 frank about it, that's what we thought about. So, I think if 9 we create a broader position of County Engineer, then some 10 Court in the future might say, "How in the world can we not 11 have a County Engineer?" And so that will be another 12 position to fill. So -- 13 COMMISSIONER OEHLER: They can deal with it. 14 COMMISSIONER LETZ: I think we can deal with that 15 part of it. Let's just say if Leonard, at some point in the 16 future, does decides to retire, we can redo job descriptions 17 at that point, and responsibilities. I'll make a motion that 18 we approve, with the only change being the title, being 19 "County Engineer." 20 COMMISSIONER OEHLER: Second. 21 JUDGE POLLARD: Is there a second? All right, it's 22 been moved and seconded that -- that the name be changed to 23 "County Engineer" and to approve it for that position. Those 24 in favor, signify by raising your right hand. 25 (The motion carried by unanimous vote.) 4-14-14 70 1 JUDGE POLLARD: It's unanimous, 4-0. All right. 2 It's been called to my attention that we -- I overlooked Item 3 1.13; consider, discuss, and take appropriate action to 4 approve a proclamation to declare May 1, 2014, National Day 5 of Prayer. David Danielson? 6 MR. DANIELSON: Morning. 7 COMMISSIONER BALDWIN: Hi, David. 8 MR. DANIELSON: How are you? I'm just here again 9 to seek your cooperation with the National Day of Prayer 10 event. Unless we have weather like we have today, it will be 11 on the lawn at the flagpole. Last year we had a blue 12 norther, so we squeezed in with Pastor Weston -- 13 COMMISSIONER BALDWIN: Which we did last year, 14 moved across the street. 15 MR. DANIELSON: We did. We did. I'd rather not do 16 that this year. But you -- 17 COMMISSIONER MOSER: Could we have a year of prayer 18 so it rains all year? 19 MR. DANIELSON: Yeah. I'll tell you, praying for 20 rain will be one of the agenda items on that day. 21 COMMISSIONER OEHLER: Yeah, please do. 22 COMMISSIONER LETZ: I move we approve the 23 proclamation. 24 COMMISSIONER BALDWIN: I second it. 25 JUDGE POLLARD: Any further discussion? 4-14-14 71 1 COMMISSIONER BALDWIN: Yes, sir. I guess moving it 2 across the street last year changed -- changed the format up 3 on the thing, and what we did over there last year was to -- 4 the County Judge stood up and read the proclamation, and that 5 was kind of a done deal. We have a kind of a -- it's part of 6 our history here, is when we do that thing there, that each 7 one of us are there, and we each step up there and sign it to 8 show the community that the Commissioners Court's behind this 9 thing, individually as well as corporately. Can we continue 10 doing that? 11 MR. DANIELSON: Absolutely. In my mind, I thought 12 we did that last year too. 13 COMMISSIONER BALDWIN: No, we didn't make it over 14 there. 15 MR. DANIELSON: Okay. 16 COMMISSIONER BALDWIN: I think you and I were 17 there. 18 COMMISSIONER MOSER: Yeah. 19 MR. DANIELSON: Yeah. No, I think that's great. I 20 mean, again, for me, our heart is to show this is -- this is 21 something our community's embracing, not just the Ministerial 22 Alliance or one or two churches. I love the imagery of that. 23 I'm all for that, yeah. 24 COMMISSIONER BALDWIN: And you want to talk a 25 couple hours about blood moon? 4-14-14 72 1 MR. DANIELSON: No. No. But there is a lot of 2 that going on. 3 COMMISSIONER BALDWIN: Sure is. 4 JUDGE POLLARD: Okay. Any -- 5 COMMISSIONER BALDWIN: That's all I have, Judge. 6 JUDGE POLLARD: Any further discussion? Those in 7 favor of the motion, raise your right hand. 8 (The motion carried by unanimous vote.) 9 JUDGE POLLARD: All right, it's 4-0. 10 COMMISSIONER BALDWIN: Thank you. 11 MR. DANIELSON: Thank you so much. See you May 12 1st. 13 COMMISSIONER BALDWIN: Thank you. 14 JUDGE POLLARD: We'll drop down to 1.16 now; 15 consider, discuss, and take appropriate action to ratify and 16 confirm appointment of myself as the Emergency Management 17 Director. 18 COMMISSIONER LETZ: Move approval. 19 COMMISSIONER OEHLER: Second. 20 JUDGE POLLARD: Okay. 21 COMMISSIONER MOSER: Question. Is it -- is it 22 "Emergency Management Director"? Is that the correct title? 23 The only reason I ask is, I notice there's an Emergency 24 Management Coordinator for the entire county, and that's the 25 Fire Chief. 4-14-14 73 1 COMMISSIONER OEHLER: He passes it off to the Fire 2 Chief sometimes. 3 COMMISSIONER MOSER: I just want to make sure 4 that's the correct -- 5 COMMISSIONER OEHLER: He's the person. 6 COMMISSIONER MOSER: I agree with that. I just 7 want to make sure that's the right title that's in the 8 emergency management plan. So -- 9 JUDGE POLLARD: It's either director or 10 coordinator; I can't recall. 11 COMMISSIONER MOSER: No, not coordinator. You 12 don't want to be the coordinator. 13 COMMISSIONER OEHLER: You do not want to do that. 14 COMMISSIONER LETZ: I believe it's director. We 15 need to make sure the term's correct, but it's the one -- 16 you're the one that has to sign the paper initiating things 17 to the governor. 18 COMMISSIONER MOSER: So I will -- I will amend the 19 motion, then, to make it consistent with the title of the 20 County Judge that's in the current emergency management plan. 21 JUDGE POLLARD: All right. 22 COMMISSIONER LETZ: Second. Or -- 23 JUDGE POLLARD: Is the amendment approved by the 24 second? 25 COMMISSIONER LETZ: Yes. 4-14-14 74 1 JUDGE POLLARD: Okay. Is there any further 2 discussion? 3 COMMISSIONER BALDWIN: One question about that. 4 Hasn't it always been the County Judge? 5 COMMISSIONER MOSER: No. No. 6 SHERIFF HIERHOLZER: Yes, the Judge is required. 7 COMMISSIONER OEHLER: Since I've been here. 8 COMMISSIONER MOSER: Well, he signs it. So does 9 the city mayor and the city -- the mayor of Ingram. They all 10 sign it. But all I'm saying is just make sure that -- I 11 think there may have been some changes in the last emergency 12 management thing. I just want to make sure it's consistent 13 with the designation of that title. That's all. 14 JUDGE POLLARD: I think that's -- 15 COMMISSIONER BALDWIN: We're approving something 16 that's already done, huh? 17 SHERIFF HIERHOLZER: Well, I think it's part of the 18 state stuff, because to contact the governor and get any 19 assets, you have to have those. It has to run through your 20 county judge. He's, quote, your director, whatever the 21 wording is, and then locally it's each person. The Emergency 22 Management Coordinator is the Fire Chief. He is -- Mark 23 Beavers is assigned, and then each head of the different 24 agencies have different annexes in our emergency plan that we 25 operate. But -- 4-14-14 75 1 COMMISSIONER MOSER: There's about 15 annexes. 2 Emergency Management Coordinator is in charge over all. He 3 has -- there's a committee. There's an emergency management 4 committee that's made up of the judge, the mayor -- mayor of 5 both cities, et cetera, et cetera. And then -- so the guy at 6 the top of it is the Emergency Management Coordinator. So, 7 all I'm saying is, let's make sure we've got the correct 8 designation, whatever it is. 9 COMMISSIONER BALDWIN: Let's hear from the only one 10 that really knows anything. 11 MS. GRINSTEAD: In the backup, there's the form 12 that Judge Pollard's already signed. This is something Judge 13 Tinley was, and when he passed away, you had Commissioner 14 Moser take it as interim. Now that Judge Pollard is County 15 Judge, it's just a form updating the records. 16 COMMISSIONER MOSER: Okay. 17 MS. GRINSTEAD: That it's back to the County Judge. 18 COMMISSIONER BALDWIN: So it's the -- it's the 19 guy's name, then. 20 MS. GRINSTEAD: It's mainly -- 21 COMMISSIONER BALDWIN: The position. 22 MS. GRINSTEAD: Exactly. It's just putting the 23 County Judge back in that position, because we had an 24 interim, Commissioner Moser, when we didn't have a county 25 judge. 4-14-14 76 1 JUDGE POLLARD: All right, there's a motion on the 2 floor. Is there further discussion? 3 COMMISSIONER OEHLER: No. 4 JUDGE POLLARD: All right. 5 COMMISSIONER OEHLER: I don't want to discuss it 6 any more. We beat it up enough. 7 JUDGE POLLARD: All in favor, signify by raising 8 your right hand. 9 (The motion carried by unanimous vote.) 10 JUDGE POLLARD: All right, it's 4-0. 1.17; 11 consider, discuss, and take appropriate action on request 12 from Kerrville Independent School District to have Kerr 13 County request a donation of asphalt millings located on Goat 14 Creek Road from the Texas Department of Transportation. 15 Royce Kerbow. 16 COMMISSIONER LETZ: It's timed; we can't do it yet. 17 It's not 10:30 yet. 18 JUDGE POLLARD: Oh. 19 COMMISSIONER LETZ: We can take a break. 20 JUDGE POLLARD: We got five minutes. Well, let's 21 see. Is there something else we can go to? 22 COMMISSIONER BALDWIN: Go to 18. 23 JUDGE POLLARD: All right, we'll go to 1.18; 24 consider, discuss, and take appropriate action to accept the 25 Tier 1 Partial Exemption Racial Profiling Report for 4-14-14 77 1 Constable, Precinct 2. Constable Ayala. 2 COMMISSIONER MOSER: He's not here. 3 COMMISSIONER LETZ: Has it been presented? 4 MS. GRINSTEAD: This is just something you have to 5 accept; he doesn't need to be here. 6 COMMISSIONER BALDWIN: I move we accept it. 7 COMMISSIONER MOSER: Second. 8 JUDGE POLLARD: It's been moved and seconded. Any 9 discussion? Those in favor, signify by raising your right 10 hand. 11 (The motion carried by unanimous vote.) 12 JUDGE POLLARD: Did you vote for it? 13 COMMISSIONER MOSER: I did. I voted. 14 JUDGE POLLARD: Okay, it's 4-0. Thank you. All 15 right. We still got -- let's go to 1.10 -- 19, rather. 16 Consider, discuss, and take appropriate action on request 17 from Hill Country Auto Club to use the courthouse grounds on 18 Saturday, July 5, 2014, for their 16th annual Open Car Show. 19 This is something that they've been doing for a long time, 20 and just asking for it again. Is there any discussion -- any 21 further discussion about that? 22 COMMISSIONER BALDWIN: No, sir. I just want to say 23 thank you for putting it on the agenda. Now I'll put it in 24 my calendar. 25 COMMISSIONER MOSER: So moved. 4-14-14 78 1 JUDGE POLLARD: Do you have a car that you enter? 2 COMMISSIONER BALDWIN: Everything I own is like 3 that. (Laughter.) 4 COMMISSIONER OEHLER: Second. 5 JUDGE POLLARD: All right, it's been moved and 6 seconded. Those in favor of that motion, signify by raising 7 your right hand. 8 (The motion carried by unanimous vote.) 9 JUDGE POLLARD: It's 4-0. 10 SHERIFF HIERHOLZER: It doesn't interfere with the 11 Market Days calendar, does it? 12 COMMISSIONER OEHLER: No, that's -- 13 MS. GRINSTEAD: No. 14 COMMISSIONER OEHLER: Isn't that the last -- isn't 15 that the last -- 16 MS. GRINSTEAD: It's later in the month. But, no, 17 it doesn't. We've already checked the dates, and he's 18 checked with LuAnn. 19 JUDGE POLLARD: Is Judge Hoyne here? 20 COMMISSIONER MOSER: No, that's 11:30. 21 COMMISSIONER LETZ: That's 11:30. 22 JUDGE POLLARD: That's 11:30, I know. That's why I 23 was asking. All right. Dawn's here, though. We could go to 24 1.21; consider, discuss, and take appropriate action to 25 sponsor a Weight Watchers at Work program for Kerr County 4-14-14 79 1 employees, benefit offered through our Healthy County 2 program. 3 MS. LANTZ: This is a yearly program that Healthy 4 County offers to all the TAC participants, and last year we 5 successfully did two different sessions of the Weight 6 Watchers program. It didn't interfere with any of the 7 employees' work duties. We had it after work. This year 8 we're trying to see if possibly we can do it during the lunch 9 hour and/or after work. So, this is just getting Court 10 approval through our Health County program to start the 11 Weight Watcher program again for this year. 12 COMMISSIONER LETZ: Move approval. 13 COMMISSIONER BALDWIN: Second. 14 JUDGE POLLARD: Any further discussion? 15 COMMISSIONER BALDWIN: Question. Kerr County 16 employees, but no spouses? 17 MS. LANTZ: No, spouses are also eligible. As long 18 as they're on the insurance -- county insurance, they may 19 participate. 20 COMMISSIONER BALDWIN: Thank you. 21 MS. LANTZ: So -- and there is a reimbursement as 22 well for the spouses. 23 COMMISSIONER BALDWIN: Let's see. So, what I'm 24 reading here, like Option 1, as an example, for employees, 25 it's $156 -- 4-14-14 80 1 MS. LANTZ: Mm-hmm. 2 COMMISSIONER BALDWIN: -- for the program, and 3 we're reimbursed 125. 4 MS. LANTZ: Yes. Once you complete the program, 5 they'll send you a check back for $125. 6 COMMISSIONER BALDWIN: Super duper. Thank you. 7 JUDGE POLLARD: Any further discussion? 8 COMMISSIONER OEHLER: If you don't show up, you 9 don't get anything refunded. 10 COMMISSIONER BALDWIN: That's true. 11 JUDGE POLLARD: Anything further? All right. 12 Those in favor of the motion, signify by raising your right 13 hand. 14 (The motion carried by unanimous vote.) 15 JUDGE POLLARD: It's 4-0, unanimous. All right. 16 It's still not 10:30. 17 COMMISSIONER MOSER: Well, you can go to 1.22. 18 JUDGE POLLARD: Consider, discuss, and take 19 appropriate action regarding Kerr County representative to 20 serve on Kerrville Economic Development Corporation. 21 Commissioner Letz? 22 COMMISSIONER LETZ: I put this on the agenda 'cause 23 I think we missed this when we were doing all the rearranging 24 of appointments when Judge Pollard got on the Court, and I 25 wanted to make sure -- I think you're -- 4-14-14 81 1 COMMISSIONER MOSER: Two of us. 2 COMMISSIONER LETZ: Did we do that last time? 3 COMMISSIONER MOSER: Uh-huh, I think so. I believe 4 so. 5 MS. GRINSTEAD: Well, I think this is -- the 6 liaison is economic development, but the Economic Development 7 Board, I think just one person goes to. 8 COMMISSIONER LETZ: One person. 9 MS. GRINSTEAD: It was Judge Tinley, and then 10 again, because Commissioner Moser was economic development 11 liaison, he took over, so now we're just clarifying. Are we 12 going to keep Commissioner Moser, or Judge Pollard, as Judge 13 Tinley was doing? 14 JUDGE POLLARD: Do you want to stay? 15 COMMISSIONER MOSER: I'd like to stay on the board. 16 JUDGE POLLARD: Okay, make a motion. 17 COMMISSIONER MOSER: I make a motion that 18 Commissioner Moser be on the board -- on the board of 19 Kerrville Economic Development Corporation. 20 JUDGE POLLARD: Is there a second? 21 COMMISSIONER LETZ: Second. 22 JUDGE POLLARD: Any further discussion? Those in 23 favor of the motion, signify by raising your right hand. 24 (The motion carried by unanimous vote.) 25 JUDGE POLLARD: It's 4-0, all right. And I see 4-14-14 82 1 that Mr. Kerbow is here. We'll go back to 1.17 on the 2 agenda; consider, discuss, and take appropriate action on 3 request from Kerrville Independent School District to have 4 Kerr County request a donation of the asphalt millings 5 located on Goat Creek Road from the Texas Department of 6 Transportation. Mr. Kerbow? 7 MR. KERBOW: Yes. 8 JUDGE POLLARD: Would you step up to the podium, 9 please, sir, and tell us about that. 10 MR. KERBOW: Oh, excuse me. There's 1,150 cubic 11 tons of asphalt millings out there that nobody wants. The 12 City don't want them; the County don't want them. Kerrville 13 ISD could use them out at our ag farm. We need to build a 14 new road, a new parking lot. We're going to use them at the 15 sports complex and wherever else we might -- we might need 16 them. 17 JUDGE POLLARD: What about at the -- there was some 18 discussion about at the Ag Barn. 19 COMMISSIONER OEHLER: We don't have any use for it; 20 Road and Bridge has a big stockpile of it. But we can 21 request it, and I guess we can pass it on to K.I.S.D., but 22 Kerr County has no -- no use for it. 23 COMMISSIONER MOSER: I think they got a lot 24 already. 25 COMMISSIONER OEHLER: They have more stored now 4-14-14 83 1 than they know what to do with. 2 COMMISSIONER LETZ: I guess we could -- the 3 simplest way -- 'cause they were going to, I believe, haul it 4 out to the county location. We could accept it and then -- 5 MR. KERBOW: Pass it on, yes, sir. 6 COMMISSIONER OEHLER: Yeah. 7 JUDGE POLLARD: Okay. 8 COMMISSIONER LETZ: I'll make a motion that we -- 9 JUDGE POLLARD: Accept it and then pass it on. 10 COMMISSIONER LETZ: -- accept the millings that 11 have been offered by TexDOT, asphalt millings located on Goat 12 Creek Road, and ask them to transport them to locations as 13 designated by K.I.S.D. 14 COMMISSIONER OEHLER: Second. 15 MR. KERBOW: We're going to -- I think we'll 16 transport them. We'll use our dump trucks. 17 COMMISSIONER LETZ: Okay. 18 JUDGE POLLARD: Okay. 19 MR. KERBOW: And our dump trailers. If they can 20 just pass them on to us, that would -- that would help us out 21 a lot. 22 COMMISSIONER MOSER: Okay. 23 JUDGE POLLARD: Okay. Any further discussion? 24 COMMISSIONER LETZ: Kelly had a question. 25 MS. HOFFER: Normally how it's done is the Judge 4-14-14 84 1 writes a letter to TexDOT approving this, and basically 2 saying that we have declined, but the Kerrville Independent 3 School District would like to have them. They require a 4 letter of some sort. 5 COMMISSIONER LETZ: Okay. We can -- I mean, the 6 Judge can write the letter to advise them, but the motion 7 would still be the same. 8 JUDGE POLLARD: Well, whatever is appropriate as to 9 how you do that. But there's some prohibition against them 10 going directly from TexDOT to the K.I.S.D., so we got to be 11 careful about the way we ask -- ask about that. 12 COMMISSIONER LETZ: We're accepting them, and 13 then -- 14 JUDGE POLLARD: Yes, whatever's appropriate. I'll 15 sign whatever -- we'll get some advice from our County 16 Attorney here and word it properly, and I'll sign whatever 17 the request is that she recommends. 18 COMMISSIONER OEHLER: We'll accept them and 19 designate the use to be the school district. 20 JUDGE POLLARD: Yes, sir, all right. Is that the 21 motion? 22 COMMISSIONER LETZ: That's the motion. 23 JUDGE POLLARD: It's been seconded. Any further 24 discussion? Those in favor, signify by raising your right 25 hand. 4-14-14 85 1 (The motion carried by unanimous vote.) 2 JUDGE POLLARD: It's 4-0, unanimous. Thank you. 3 Thank you, Mr. Kerbow. 4 MR. KERBOW: You bet. Thank y'all. 5 COMMISSIONER LETZ: How about a break? 6 JUDGE POLLARD: A break sounds pretty good. We'll 7 have about a 10-minute break. 8 (Recess taken from 10:33 a.m. to 10:43 a.m.) 9 - - - - - - - - - - 10 JUDGE POLLARD: Can I have your attention, please? 11 We're back in session again. We'll go to Item 1.23 on the 12 agenda; consider, discuss, and take appropriate action 13 regarding a formal request to the E.I.C. for funding of the 14 Mooney roofing project. Commissioner Baldwin? 15 COMMISSIONER BALDWIN: Thank you, sir. When this 16 -- when this issue came up, the first thing that popped in my 17 mind is, "This sounds like an E.I.C. function to me." And 18 the more I look into it, the more I think about it, the more 19 I think it is. And I just want to go over a couple of items 20 here, the types of projects that the E.I.C. money is to be 21 used for. One is direct contributions to business 22 development. Number two, participate in public 23 infrastructure; that would be expanding business enterprises. 24 Number three, quality of life. Such quality of life projects 25 indirectly result in economic benefits. Number four, 4-14-14 86 1 community event projects. Community event promoting tourism 2 in the hotel conference market. All of those things fit this 3 Mooney project. And the issue of -- of Mooney roofing, 4 the -- you know, the County creates -- puts together programs 5 primarily at the Ag Barn that creates and generates sales tax 6 moneys that goes into the E.I.C. And to give you an example, 7 the one we approved this morning, she says that it will 8 generate $580,000, just that one -- that one project. We 9 don't want near that much; we just want 500. But to me, this 10 is a no-brainer. It -- E.I.C. money is designed for that. 11 We help create the moneys, and it just -- it's just the 12 perfect fit, in my opinion. So, Judge, I'm going to make the 13 motion to approve the agenda request, and that is a formal 14 request to E.I.C. from Kerr County for the Mooney roofing 15 project. 16 COMMISSIONER OEHLER: I'll second the motion. 17 JUDGE POLLARD: It's been moved and seconded to 18 make a formal request to the E.I.C. for a funding project for 19 the Mooney roof. Is there further discussion? 20 COMMISSIONER OEHLER: Yes. 21 COMMISSIONER LETZ: Yeah. 22 COMMISSIONER MOSER: Go ahead. 23 COMMISSIONER LETZ: My first comment is -- and my 24 preference would be to table this until after the other 25 agenda items related to Mooney and the funding and -- you 4-14-14 87 1 know, that are on the agenda for today, and to bring this up 2 after we come out of executive session. 3 COMMISSIONER BALDWIN: Today? 4 COMMISSIONER LETZ: Today. 5 COMMISSIONER BALDWIN: Yeah, I'll agree to that. 6 That's fine. 7 COMMISSIONER MOSER: I agree with that. 8 COMMISSIONER BALDWIN: I kind of thought that after 9 looking at it over the weekend. I'm a little bit -- and I 10 told Jody to put it first, or she just did that. That's -- 11 COMMISSIONER OEHLER: I'll withdraw my second till 12 after. 13 COMMISSIONER BALDWIN: Well, no, leave your second 14 there. 15 COMMISSIONER MOSER: We can just bring it back. 16 JUDGE POLLARD: It's been moved and seconded, and 17 then we'll have -- we've tabled it. We'll just table it 18 until later for consideration. 19 COMMISSIONER BALDWIN: But I want it brought back 20 today, okay? 21 COMMISSIONER OEHLER: Yes. 22 COMMISSIONER MOSER: Yeah, I was going to say the 23 same thing Jonathan did. It'd be nice to -- I think it would 24 be helpful to go through these other agenda items. 25 COMMISSIONER BALDWIN: I agree with you. 4-14-14 88 1 COMMISSIONER MOSER: Okay. 2 JUDGE POLLARD: All right, then let's go to 1.26; 3 consider, discuss, and take appropriate action to correct the 4 sign technician job description, and also correct the step 5 and grade for an existing Road and Bridge employee in 6 Precincts 1, 2, 3, and 4. Oh, that's got to be considered in 7 executive session too. All right. Then I guess we'll go 8 into executive session with -- under Section 551.071, 9 551.072, 551.073, -.074, -.078, -.076, -.087, Chapter 551 of 10 the Texas Government Code. 11 COMMISSIONER MOSER: We can ask Jonas to stay here? 12 JUDGE POLLARD: Yes. 13 (The open session was closed at 10:50 a.m., and an executive session was held, the transcript of which 14 is contained in a separate document.) 15 - - - - - - - - - - 16 JUDGE POLLARD: All right. Are we ready to 17 resume -- reconvene? All right. Commissioners Court is 18 reconvened now after a five-minute break. Do you want to go 19 into Hoyne first, get him out of the way? 20 COMMISSIONER LETZ: Yes. 21 COMMISSIONER MOSER: Yeah. 22 JUDGE POLLARD: Okay. Which one was that? 23 COMMISSIONER LETZ: 1.20. 24 JUDGE POLLARD: 1.20; consider, discuss, and take 25 appropriate action on request to replace Justice of the Peace 4-14-14 89 1 clerk for Precinct 2, with a start date of June 2, 2004. 2 This is a budgeted item. And, Judge Hoyne? 3 JUDGE HOYNE: Yes, Judge. Morning. 4 JUDGE POLLARD: 2014, I'm sorry. Lost 10 years. 5 COMMISSIONER BALDWIN: Sir, are you guilty or not? 6 JUDGE HOYNE: No contest. (Laughter.) Good 7 morning, Judge Pollard, Commissioners. It's good to see you 8 again. As you've announced, a great clerk, Mitzi French, is 9 going to be assuming the duties of first precinct Justice of 10 the Peace, since Judge Billeiter's going to be retiring, 11 leaving, my understanding, sometime in mid-June. I think 12 we've got a good start date for my new clerk about the 2nd of 13 June, to come in for a couple weeks of training, shadowing 14 Mitzi, and any other appropriate training would be about 15 right. Maybe some clerks with previous clerking experience 16 would have to do less time, so the full two weeks wouldn't 17 necessarily be a rock solid time frame. But we would 18 certainly appreciate having some additional time, a week to 19 two weeks, to get our gal or guy going once they get hired. 20 In terms of making any announcements, we're just going to 21 post something here at the courthouse making the announcement 22 official, and I anticipate doing some interviews probably in 23 a couple weeks, looking for the new clerk, and making 24 announcements, I would guess, not long after that, so we'll 25 probably have somebody named within three to four weeks. 4-14-14 90 1 COMMISSIONER LETZ: Judge, is there going to be any 2 -- well, there will be some overlap, it sounds like, so the 3 budget impact -- 4 COMMISSIONER BALDWIN: Two weeks. 5 COMMISSIONER LETZ: Two weeks. 6 JUDGE HOYNE: Approximately. 7 COMMISSIONER LETZ: So, two weeks of paying for two 8 individuals for that position, which will have some budgetary 9 impact. 10 MS. LANTZ: And vacation payout. We have to pay 11 out vacation as well. 12 COMMISSIONER LETZ: Well, so we -- that will have a 13 budget impact, vacation. So, do you have those funds in your 14 budget? 15 JUDGE HOYNE: We can certainly help defray some of 16 that. We've got, I want to say, $1,000 or maybe $1,200 in 17 part-time employment or part-time secretary funds that we can 18 certainly help with that. 19 COMMISSIONER LETZ: James, do we have any money 20 left in contingency? 21 MR. ROBLES: We do have money in contingency, yes. 22 I'd have to look and see what's in his budget. Hopefully 23 it's in his budget. 24 COMMISSIONER LETZ: Do have you a requested -- 25 COMMISSIONER OEHLER: Wouldn't be a lot of money. 4-14-14 91 1 Maybe, what $1,000? 2 COMMISSIONER BALDWIN: Maybe. 3 COMMISSIONER OEHLER: Maybe he -- 4 COMMISSIONER LETZ: Do you know what the vacation 5 amount is? 6 MS. LANTZ: I don't know what the employee 7 currently has, but we have up to 160 hours that we can pay 8 out if they -- sometimes they have that much. I don't know 9 what -- 10 COMMISSIONER LETZ: I just think -- I'm all in 11 favor of it. I think we certainly need to have someone -- 12 some cross training for two weeks seems proper. We just need 13 to be able to work out the budget issue. So, I think for 14 you, you know, we can use your part-time salary, and then any 15 remaining amount would come out of contingency. 16 COMMISSIONER MOSER: Contingency. 17 COMMISSIONER BALDWIN: If you do the court order, 18 why don't you do up to two weeks,, in case -- in case he 19 pulls -- just needs one week. 20 COMMISSIONER LETZ: You make the motion, but I'll 21 be glad to -- 22 COMMISSIONER MOSER: I'll make a motion. 23 COMMISSIONER OEHLER: It is your precinct. 24 COMMISSIONER MOSER: Yeah, right. 25 JUDGE POLLARD: Okay. It's been moved; is there a 4-14-14 92 1 second? 2 COMMISSIONER MOSER: Well, I'll make a motion 3 that -- that Justice of the Peace of Precinct 2 be allowed to 4 replace the departing clerk, with a target date of June 2nd, 5 and that that will allow a two-week overlap -- up to two 6 weeks of overlap for the new employee and the existing clerk. 7 COMMISSIONER LETZ: And the funds would come from? 8 COMMISSIONER MOSER: Funds would come from his 9 budget and from contingency, if necessary. 10 COMMISSIONER BALDWIN: Second. 11 JUDGE POLLARD: All right, it's been moved and 12 seconded. Any further discussion? 13 JUDGE HOYNE: Judge, if I could just throw in, if 14 we could have a little bit in our part-time fund for any 15 coverage in case both my clerk and myself can't be present, 16 to keep our office open? Shouldn't be much, 'cause we're -- 17 we don't use our part-time budget excessively, but just a few 18 hundred would be nice. A couple hundred dollars, maybe. 19 COMMISSIONER LETZ: No problem. That's fine. 20 COMMISSIONER MOSER: Good. 21 JUDGE POLLARD: Okay. Further discussion? If 22 there's none, those in favor of the motion, signify by 23 raising your right hand. 24 (The motion carried by unanimous vote.) 25 JUDGE POLLARD: All right, it's 4-0; it's 4-14-14 93 1 unanimous. All right. Next we'll go to -- I think we tabled 2 1.23; consider, discuss, and take appropriate action 3 regarding a formal request to E.I.C. for funding of the 4 Mooney roofing project. You -- that was Commissioner 5 Baldwin. 6 COMMISSIONER BALDWIN: Yes, sir. We have a motion 7 and a second on the table, I think. 8 JUDGE POLLARD: We do. 9 COMMISSIONER BALDWIN: And call for a vote. 10 JUDGE POLLARD: Further discussion about it? 11 COMMISSIONER LETZ: It's on this -- I mean, my 12 preference would be that we hold off on that. 13 JUDGE POLLARD: And table it? 14 COMMISSIONER LETZ: Table it until -- 15 JUDGE POLLARD: Until the next Commissioners 16 meeting? 17 COMMISSIONER LETZ: Until the next meeting, when we 18 discuss the funding of the roof at Mooney. 19 JUDGE POLLARD: Okay. 20 COMMISSIONER LETZ: That's my preference. But the 21 motion's out there. 22 JUDGE POLLARD: All right. We'll consider that the 23 -- that it's been -- the motion is tabled until then. 24 COMMISSIONER BALDWIN: No, I want a vote. I want 25 to vote on it. 4-14-14 94 1 JUDGE POLLARD: You want to vote on it? 2 COMMISSIONER BALDWIN: Yes, sir. Because of the 3 fact we all keep talking about this time frame thing, of how 4 important -- you know, if we don't get the roof on the -- on 5 that place out there, you know, God's going to come back and 6 get us all, and we need to get this thing in motion. And in 7 case other things -- and if we get down the road and see that 8 we don't want to do this at all, we simply drop it and go on. 9 I'd like to see it in the cog, in the wheel, on the -- on the 10 belt, moving. 11 JUDGE POLLARD: All right. There is a motion. 12 COMMISSIONER OEHLER: I'll make one comment about 13 that, too. I just want -- I want it to be very clear to the 14 public that E.I.C. money is a tax that is paid by everybody 15 who buys something in the city of Kerrville. It is not 16 exclusive to those who live within the city limits. We all 17 pay whatever portion it is that we purchase into that fund, 18 and I believe that this qualifies for funding, and I would 19 hope they would consider it and not just tell somebody that 20 they're not going to fund it. I want them to tell us no. I 21 want them to tell us why. 22 COMMISSIONER BALDWIN: Yeah, tell the general 23 public why you want to put off -- 24 COMMISSIONER OEHLER: That's right. Why doesn't 25 this qualify, and why won't you do it? 4-14-14 95 1 COMMISSIONER BALDWIN: 160 jobs. 2 COMMISSIONER OEHLER: Yeah. 3 JUDGE POLLARD: All right. Any further discussion? 4 Those in favor of the motion, signify by raising your right 5 hand. 6 (Commissioners Baldwin, Letz, and Oehler voted in favor of the motion.) 7 JUDGE POLLARD: Those opposed? 8 (Commissioner Moser voted against the motion.) 9 10 JUDGE POLLARD: It's three to one. All right. It 11 passes, then. All right. And 1.24; consider, discuss, and 12 take appropriate action on Mooney economic development. Is 13 that -- that's a separate item. Do we need to take action on 14 that? 15 COMMISSIONER LETZ: Judge, to me, there's no action 16 at this time. Just -- I'll make a comment on that, though; 17 it's my agenda item. I think I can speak for the whole 18 Court, that we're very supportive of figuring out a way to 19 fund our half of the new roof, whether it comes through 20 E.I.C. or other sources. And -- but at this point, we're not 21 ready to make a definite -- or take any action as to how that 22 funding will take place. 23 JUDGE POLLARD: Okay. And no action to be taken? 24 COMMISSIONER LETZ: No action today. 25 JUDGE POLLARD: All right. Then we'll go to 1.25, 4-14-14 96 1 and it's pretty much the same kind of situation. 2 COMMISSIONER MOSER: Well, one other thing on 1.25, 3 and that is I make a motion that we ask the Airport Board 4 concerning the repair of the roof at the Mooney facility, 5 owned by the City and the County, that they generate a 6 Request for Proposal for that roof using appropriate 7 professional expertise to generate the specifications for the 8 RFP, and to get bids for repairing the roof, and submit those 9 capital improvements to the City and the County for 10 consideration. 11 COMMISSIONER LETZ: Second. 12 JUDGE POLLARD: Any further discussion? There 13 being none, those in favor of that motion, signify by raising 14 your right hand. 15 (The motion carried by unanimous vote.) 16 JUDGE POLLARD: Four-zero. 17 COMMISSIONER LETZ: If I can make a comment on that 18 motion, the reason we're doing it at the moment is Mooney 19 went out and has received a bid from a company; a very good 20 system, it looks like. But we're prohibited by law from 21 awarding any contracts to anybody, as the City is, and we 22 can't move forward, or no one can move forward on using 23 either -- certainly, county funds on that project until we 24 have an RFP formulated and go out for bids and receive bids 25 back. And I just want to make it real clear, this is just -- 4-14-14 97 1 this is the first step to get -- and the fastest way to get 2 there. This action must take place, and we think that the 3 Airport Board is probably in the best position to prepare 4 that RFP. 5 COMMISSIONER MOSER: Right. And I think expediency 6 is to be underlined. We're asking the Airport Board to do 7 this as quickly as possible. And I think we all agree here 8 on the Court that something needs to be done to those roofs, 9 and repair them so our tenants can continue work in a safe 10 way and a productive way. So, this is just a step moving in 11 that direction. 12 JUDGE POLLARD: Okay. All right, I think we've 13 taken care of everything that was in closed session; that 14 includes all of the items numbered starting off with a 2 that 15 were to be considered in there. And now we move to the 16 action agenda. 3.1, action as may be required on matters 17 discussed in executive session. You've done that. I'm 18 sorry, what else? 19 COMMISSIONER LETZ: Bills. 20 JUDGE POLLARD: 4.1, pay bills. 21 COMMISSIONER BALDWIN: I move we pay the bills. 22 COMMISSIONER OEHLER: We got to do Leonard's deal. 23 COMMISSIONER MOSER: Second. 24 JUDGE POLLARD: We didn't do 26? 25 COMMISSIONER BALDWIN: I still move we pay the 4-14-14 98 1 bills. 2 COMMISSIONER LETZ: I second we pay the bills. 3 COMMISSIONER MOSER: I seconded already. 4 JUDGE POLLARD: I thought we did 1.26. 5 COMMISSIONER OEHLER: In executive, but not in 6 open. I have a note on it. 7 JUDGE POLLARD: Okay. 8 COMMISSIONER OEHLER: That's all right; we can do 9 this first. Let's do the bills. 10 JUDGE POLLARD: All right, let's come back to it. 11 All right. It's moved to pay the bills. Is there a second? 12 COMMISSIONER LETZ: Yeah, second -- I seconded. 13 COMMISSIONER MOSER: Seconded already. 14 JUDGE POLLARD: Any discussion on it? Those in 15 favor, raise your right hand. 16 (The motion carried by unanimous vote.) 17 JUDGE POLLARD: It's 4-0. Want to go to 1.26 now? 18 All right. Consider, discuss, and take appropriate action to 19 correct Sign Technician job description, and also correct the 20 step and grade for an existing Road and Bridge employee. 21 This is all four precincts. I think we did discuss it, but 22 was there a motion? 23 COMMISSIONER LETZ: I think I'll make -- no. I'll 24 make a motion, but we need to go to a -- can you give me some 25 help? What are we changing? 4-14-14 99 1 MS. LANTZ: 18. 2 COMMISSIONER LETZ: There was an explanation; this 3 was a job description that was not properly done when we did 4 the redraft of all of them, and this one was overlooked. And 5 this job should be a -- 6 MS. LANTZ: 18.2. 7 COMMISSIONER LETZ: -- 18.2. And I think it was 8 currently left at a 17? 9 MS. LANTZ: Two. 10 COMMISSIONER LETZ: 17.2, so it needs to go to an 11 18.2. And the adjustment will be retroactive to October 1. 12 COMMISSIONER OEHLER: Second. 13 JUDGE POLLARD: All right. Further discussion of 14 any kind? If not, those in favor of the motion, signify by 15 raising your right hand. 16 (The motion carried by unanimous vote.) 17 JUDGE POLLARD: It's 4-0, unanimous. All right, 18 back to 4.2, budget amendments. Are there any? 19 MR. ROBLES: Yes, sir, there are. We have nine 20 budget amendments. Most of them are pretty self-explanatory. 21 The first one, however, is a part of the 500,000 T.W.D.B. 22 loan. We're going to be taking 28,000 to pay off the debt 23 service. 24 COMMISSIONER LETZ: Move approval. 25 JUDGE POLLARD: Is there a second? 4-14-14 100 1 COMMISSIONER OEHLER: Second. 2 JUDGE POLLARD: It's been moved and seconded. Any 3 further discussion on it? If not, those in favor, signify by 4 raising your right hand. 5 (The motion carried by unanimous vote.) 6 JUDGE POLLARD: It's 4-0. Passes. Is that all of 7 the budget amendments now? 8 MR. ROBLES: Yes, sir. 9 JUDGE POLLARD: All right, then late bills? 10 MR. ROBLES: There are no late bills. 11 JUDGE POLLARD: None? 12 MR. ROBLES: I do, however, have a -- just to make 13 the Court aware, we have a $414.29 rebate from Office Max -- 14 or Office Depot. 15 JUDGE POLLARD: Okay. 16 MR. ROBLES: That's all there is. 17 JUDGE POLLARD: Okay. 18 COMMISSIONER LETZ: Monthly reports. 19 JUDGE POLLARD: All right. The next one is the 20 monthly reports. Anybody -- 21 COMMISSIONER LETZ: I make a motion we accept the 22 monthly reports as presented. 23 COMMISSIONER MOSER: Second. 24 JUDGE POLLARD: Any further discussion? If not, 25 those in favor, signify by raising your right hand. 4-14-14 101 1 (The motion carried by unanimous vote.) 2 JUDGE POLLARD: It's unanimous. 3 COMMISSIONER MOSER: You sign those? 4 JUDGE POLLARD: Yeah, I'll sign them. Wait a 5 minute. Is there anything else? That's it, huh? 6 COMMISSIONER LETZ: That's it. 7 COMMISSIONER OEHLER: Liaison reports. 8 COMMISSIONER LETZ: Oh, Commissioner and liaison 9 reports. 10 JUDGE POLLARD: Okay. Are there any liaison 11 reports from Commissioners? 12 COMMISSIONER BALDWIN: No, sir. 13 COMMISSIONER MOSER: No. 14 COMMISSIONER LETZ: Just -- no, not really. 15 COMMISSIONER OEHLER: I don't have -- it's not a 16 real liaison report, but sort of. I was made aware about a 17 week ago that there were -- there was $1,800 that was 18 normally given to the Kerr County Soil Conservation Service 19 that was not in their budget -- was not put in our budget 20 this year, and they were wondering how -- what needed to be 21 done to get that reinstated. And we've done that every year; 22 I don't know why it didn't wind up in the budget. 23 COMMISSIONER BALDWIN: It's not in there. 24 COMMISSIONER OEHLER: It's not in there. So, I 25 think that maybe we'll come back next meeting and take that 4-14-14 102 1 money from contingency and put it into their fund, like we -- 2 it was not their fault. They -- they submitted it; it was 3 not funded. So, I just wanted to kind of make you aware that 4 I'll put that on next month's -- next meeting's agenda, and 5 we'll see if we can take care of it or not. That's it. 6 JUDGE POLLARD: Okay. 7 COMMISSIONER BALDWIN: So, I get this call Friday 8 afternoon and -- or actually, it was Friday morning; says, 9 "We want you to come to this meeting." I said, "I don't want 10 to go to it," and he says -- she says, "Well, Judge Pollard 11 said that he will attend it if you will." And I said, "Okay, 12 I'll be there." So, I go over there, and guess who's a 13 no-show? I'm over there at a meeting that I didn't want to 14 go to in the first place, and the County Judge doesn't even 15 show up. 16 COMMISSIONER MOSER: So, you're liaison with the 17 County Judge? 18 COMMISSIONER BALDWIN: I am now. I'm a servant. 19 JUDGE POLLARD: What was the meeting? What meeting 20 was this? 21 COMMISSIONER BALDWIN: I have to tell you in 22 private. 23 JUDGE POLLARD: Oh. 24 COMMISSIONER BALDWIN: It was kind of an 25 interesting meeting; I enjoyed myself. 4-14-14 103 1 COMMISSIONER OEHLER: Must have had lunch with it. 2 (Laughter.) 3 COMMISSIONER BALDWIN: No, there wasn't any lunch. 4 Lunch sounds good, though. 5 JUDGE POLLARD: All right. Reports from any other 6 liaison -- 7 COMMISSIONER OEHLER: No. 8 JUDGE POLLARD: -- or Commissioners? All right. 9 Reports from elected officials and department heads? Anybody 10 have reports? 11 COMMISSIONER BALDWIN: Rusty does. 12 SHERIFF HIERHOLZER: Go ahead. 13 MR. ROBLES: I just wanted to say we closed our 14 department-requested budgets Friday at 5:00. We'll take the 15 rest of the month to review all of them for any corrections, 16 and I believe the calendar says we'll provide our final 17 proposals to you guys on May 1st. 18 COMMISSIONER LETZ: Okay. 19 COMMISSIONER BALDWIN: Super. 20 JUDGE POLLARD: Rusty? 21 SHERIFF HIERHOLZER: Just real quick, jail 22 population is 154 this morning; 132 males, 22 females. The 23 issue we are really having -- struggling with, and I -- we 24 tried to analyze it and figure out. I don't know if it's 25 because of the effects of the methamphetamine epidemic 4-14-14 104 1 that's, you know, at this time actually hitting people or 2 what. They're our M.H.M.R. patients, you might say. I told 3 several people, we just need to put a big M.H.M.R. welcome 4 sign on top of our building. Our psychiatrist has requested 5 double his time, which I'm going to be putting in the budget, 6 and just our issues dealing with inmates has skyrocketed. I 7 had a jailer last week with a broken -- ended up with a 8 broken nose. I requested to buy another restraint chair 9 because the violence that we're seeing in that jail has 10 skyrocketed in the last six months, to the point of, you 11 know, really getting serious to dealing with some of these 12 people. And so those are just issues that we will have to be 13 discussing in a lot of our budget talks, because of the cost 14 that goes along with that, trying to -- to control it, either 15 by -- 16 COMMISSIONER BALDWIN: How many restraint chairs do 17 you have? Two? 18 SHERIFF HIERHOLZER: I have two restraint chairs, 19 and then we have, of course, the -- the padded or, you know, 20 violent cell, we call it. In the budget, I put in for 21 another restraint chair. We've put in for double the amount 22 of time that the psychiatrist is at the facility, due to -- 23 he's the one that prescribes the medications and -- and, you 24 know, gives that kind of stuff. M.H.M.R. really doesn't do 25 that; they just do assessments. And it's just really causing 4-14-14 105 1 us some -- some issues now that I think we're going to see 2 long-term, the way the State deals with mental health and -- 3 and just with where we're headed, and all the transition 4 centers and transition homes and all that we're seeing 5 popping up in this county, that's really starting to hit that 6 jail population pretty strong. 7 COMMISSIONER BALDWIN: Rusty, are those things -- 8 are those things regulated by the State in any way? 9 Licensed? 10 SHERIFF HIERHOLZER: No. 11 COMMISSIONER BALDWIN: And so I could go out and 12 open me one? 13 SHERIFF HIERHOLZER: I've got to blame him, 'cause 14 they enacted -- the mayor. 15 COMMISSIONER BALDWIN: Well, I know it's all his 16 fault, but -- 17 SHERIFF HIERHOLZER: No, it's -- 18 COMMISSIONER BALDWIN: There's no regulation at 19 all? 20 SHERIFF HIERHOLZER: A lot of it, no. You know, 21 our Environmental Health is trying to do some because of, you 22 know, septic size in single-family dwellings are meant for 23 single families, not 10 to 12 people living under one roof 24 that cause -- 25 JUDGE POLLARD: Are we drawing these people here to 4-14-14 106 1 this community because of the two -- 2 SHERIFF HIERHOLZER: Oh, yeah. 3 JUDGE POLLARD: -- treatment facilities? 4 SHERIFF HIERHOLZER: The treatment facilities here 5 are the best around. And I will not knock them at all, but 6 there's always a down side and repercussions, and we're 7 seeing that drastically in our community, that along with the 8 interstate, I think one of the treatment facilities, you 9 know, is trying to get some funding to build a big transition 10 center, and which I think is great; these people need help. 11 They don't need to be in our jails, but unfortunately it's 12 bringing that type here. And these homes popping up, doing 13 what they're doing, are -- you know, group homes is what they 14 are, and they're not really getting the treatment in a lot of 15 these homes. In me of them, they are, but a lot of them, 16 they aren't, so they'll just go back to what they were doing. 17 And, you know, it's just big groups of them doing it. And 18 it's really -- really affecting everything and affecting the, 19 you know, violent things that we have to deal with more and 20 more. So, those are just things coming up that I just think 21 y'all ought to be aware of. And it does affect us all, and 22 it will continue to. 23 JUDGE POLLARD: Okay. Thanks, Rusty. Any other 24 department heads have any reports? I guess that's it. City 25 joint projects? Operation reports or others? Anybody else 4-14-14 107 1 with any kind of report? All right, this session is over. 2 (Commissioners Court adjourned at 12:07 p.m.) 3 - - - - - - - - - - 4 5 STATE OF TEXAS | 6 COUNTY OF KERR | 7 The above and foregoing is a true and complete 8 transcription of my stenotype notes taken in my capacity as 9 official reporter for the Commissioners Court of Kerr County, 10 Texas, at the time and place heretofore set forth. 11 DATED at Kerrville, Texas, this 17th day of April, 2014. 12 13 JANNETT PIEPER, Kerr County Clerk 14 BY: _________________________________ Kathy Banik, Deputy County Clerk 15 Certified Shorthand Reporter 16 17 18 19 20 21 22 23 24 25 4-14-14