1 2 3 4 5 6 7 8 KERR COUNTY COMMISSIONERS COURT 9 Budget Workshop 10 Monday, June 2, 2014 11 9:45 a.m. 12 Commissioners' Courtroom 13 Kerr County Courthouse 14 Kerrville, Texas 15 16 17 18 19 20 21 22 23 PRESENT: TOM POLLARD, Kerr County Judge H. A. "BUSTER" BALDWIN, Commissioner Pct. 1 24 TOM MOSER, Commissioner Pct. 2 JONATHAN LETZ, Commissioner Pct. 3 25 BOB REEVES, Commissioner Pct. 4 2 1 I N D E X June 2, 2014 2 PAGE 3 Participate in Budget Workshops with county departments, including, but not limited to: 4 County Sponsored Activity 3 5 Election Services 19 6 Tax Assessor-Collector 46 7 County Clerk 49 8 Records Management 58 9 Records Archival 59 10 216th Adult Probation 73 11 Department of Public Safety 74 12 City-County Operations 77 13 Health & Emergency Services 79 14 Environmental & Animal Services 83 15 Agriculture Extension Services 104 16 Road & Bridge 105 17 Juvenile Detention Facility 129 18 Juvenile Probation (YAD) 138 19 Juvenile Probation 140 20 --- Adjourned 143 21 22 23 24 25 3 1 On Monday, June 2, 2014, at 9:45 a.m., a budget 2 workshop of the Kerr County Commissioners Court was held in 3 the Commissioners' Courtroom, Kerr County Courthouse, 4 Kerrville, Texas, and the following proceedings were had in 5 open court: 6 P R O C E E D I N G S 7 JUDGE POLLARD: All right, we're back into workshop 8 session. First one is elections. 9 COMMISSIONER LETZ: We're in session. 10 JUDGE POLLARD: We're in session. Elections. Line 11 Item 402, and Pages 8 through 10. All right. Hold on, we 12 have a request to -- in budget workshop, to move up the 13 Dietert Care Center. 14 COMMISSIONER LETZ: County-sponsored. 15 JUDGE POLLARD: So we'll call County-sponsored, 16 which is -- 17 COMMISSIONER BALDWIN: Where is that, Mrs. Auditor? 18 JUDGE POLLARD: Account 660; it looks like Page 19 103. 20 COMMISSIONER BALDWIN: 103. 21 MS. HARGIS: Hang on just a second. It's under 22 miscellaneous. It's under the miscellaneous tab. 23 COMMISSIONER MOSER: Under miscellaneous. 24 COMMISSIONER LETZ: Where's that one? 25 COMMISSIONER MOSER: Way in the back. 6-2-14 bwk 4 1 JUDGE POLLARD: Here it is. 2 MS. HARGIS: Way in the back. 3 COMMISSIONER BALDWIN: With the money in the sack. 4 Remember that song? 5 COMMISSIONER MOSER: Why aren't they just numbered 6 sequentially? Rather than -- 7 MS. HARGIS: This is the way the system is. 8 COMMISSIONER MOSER: So 82 is after 146? 9 MS. HARGIS: Well, some of the funds are so little 10 that they just go into miscellaneous. Sorry. 11 COMMISSIONER MOSER: Well, okay. It's under 12 miscellaneous way back at the very back. 13 JUDGE POLLARD: I found it. All right. You've got 14 the floor, ma'am. 15 MS. WOODS: Good morning. I'm Tina Woods, the 16 Executive Director at the Dietert Center. And since some of 17 y'all are new to the Court, I wanted to first of all thank 18 you for the stipend that you've provided to the Dietert 19 Center every year; $4,500 has been arrived at in order for us 20 to apply for a grant with the Texas Department of Agriculture 21 for our home-delivered meal program. The grant stipulation 22 says that the County needs to provide a grant to the 23 providers that is equivalent of 25 cents for every individual 24 in the county age 60 or older -- I know. And that works out 25 to about $4,500 each year. And they use the 2010 census 6-2-14 bwk 5 1 figures, so we realize that there are probably more people 60 2 or older since the census took place. But when y'all are 3 able to give us this grant, then that enables us to apply for 4 the funds through the Department of Agriculture. They 5 originally -- this has been in effect for the last six years, 6 and they fund us based on the number of previously delivered 7 meals that were not funded by any source, and that's how they 8 calculate the grant award. This year, our grant was $54,000, 9 so it really is a wonderful way for us to be able to access 10 state funds that aren't available otherwise unless the County 11 is able to provide us with this stipend. So, since you're 12 going into budget workshops, I wanted to reiterate how 13 important that is to us, certainly, to be able to apply for 14 that grant, and to thank you also for your support for the 15 many years that we've been able to do this. And if there are 16 any questions I could answer, I'll be happy to. 17 JUDGE POLLARD: Do you -- do you know what, 18 exactly, line item is that? 19 MS. HARGIS: That is under County-sponsored, and it 20 is the -- 21 COMMISSIONER LETZ: 410. 22 MS. HARGIS: 10-660-410. 23 JUDGE POLLARD: 660. 24 MS. HARGIS: 410. 25 JUDGE POLLARD: 410. 6-2-14 bwk 6 1 COMMISSIONER LETZ: You're on the wrong one, I 2 think. 3 JUDGE POLLARD: Yeah. 4 COMMISSIONER LETZ: Page 103 at the top. 5 JUDGE POLLARD: Yeah, I think I got it. 6 COMMISSIONER REEVES: And the $4,500 covers the 7 stipulated grant? 8 MS. WOODS: Yes. Yes. 9 JUDGE POLLARD: Okay. 10 COMMISSIONER LETZ: I think -- I mean, Dietert 11 Center's done a great job; they get by with the minimum 12 funding that we can get by with and keep you going, so I'm 13 all in favor of leaving it where it is. 14 COMMISSIONER MOSER: Sounds like it's really 15 leveraged. 16 MS. WOODS: It is very leveraged. 17 COMMISSIONER MOSER: Good. 18 MS. WOODS: And there's several things with the 19 Legislature coming up, but there are advocates through the 20 Meals on Wheels Association of Texas to try and keep this 21 Department of Agriculture stipend going. 22 COMMISSIONER MOSER: How many people average go 23 through your facility a day, or in a week or in a month? 24 MS. WOODS: Oh, just from Meals on Wheels, we're at 25 about 300 a day. 6-2-14 bwk 7 1 COMMISSIONER MOSER: Wow. 2 MS. WOODS: We do another 70 to 100 in our dining 3 room, depending upon the menu. If it's fish, we'll have 60. 4 If it's chicken fried steak, we'll have over 100. We did 5 96,000 meals last year. 6 COMMISSIONER MOSER: Good gracious. 7 MS. WOODS: So each year it increases a little bit 8 more. We did about 4,000 more meals than we had budgeted for 9 last year. For Meals on Wheels especially, we don't put 10 people on a waiting list. There are several organizations 11 that will only fund meals up to the point where they have 12 either state or federal funding, but we have not done that. 13 We raise money on the other side, because people need to eat, 14 and that's really what we're here for. 15 COMMISSIONER LETZ: Meals on Wheels, that's a 16 really phenomenal program. I mean, my mother was a rider 17 with the driver out at Comfort for many years. They go 18 into -- I mean, I'm not sure how all that's sorted out in 19 Kendall County; that gets paid out of Kendall County, but the 20 program is -- 21 MS. WOODS: If they're closer to our side, we work 22 in cooperation with each other. 23 COMMISSIONER LETZ: But the main point is, that is 24 a really, really important service, and that's truly the only 25 time those people see anybody. A lot of them don't have 6-2-14 bwk 8 1 family nearby, or family can't get there on a daily basis, 2 but it's kind of daily or weekly. Some of them only get it 3 once a week. But still, it's a really important service to 4 our elderly. 5 MS. WOODS: It is, and it keeps a lot of people out 6 of institutionalized care. They're documenting that very 7 well now, which certainly puts a much larger cost on -- 8 COMMISSIONER LETZ: Great program. 9 MS. WOODS: -- the communities. If any of y'all 10 would like to ride with one of our drivers at any time, we 11 would love to have you come ride along, 'cause it is quite an 12 amazing experience. 13 COMMISSIONER MOSER: Thank you. 14 MS. WOODS: Okay, thank you so much. We appreciate 15 your support. 16 MS. HARGIS: Let's just go ahead and finish that 17 one, if we could, while we're in there. The first line is 18 the Trapper contract; I don't have any correspondence 19 changing that amount as of this date. I looked back, and it 20 looks like about every two years, they change, so we could 21 get a letter. But right now, that's the current salary that 22 the State requires. 23 COMMISSIONER LETZ: They usually give the letter -- 24 we would have received it by now. 25 COMMISSIONER MOSER: The State requires this? 6-2-14 bwk 9 1 MS. HARGIS: Well, that's how much they pay, so 2 that's how much we allocate. The soil -- most of these -- 3 COMMISSIONER MOSER: What -- do we receive any kind 4 of report from this program? 5 COMMISSIONER LETZ: Yeah, it comes in monthly. I 6 think Jody e-mails it out now. Used to be in our box, 7 cutting a lot of trees, so we e-mail it now. 8 COMMISSIONER BALDWIN: It's great stuff. You need 9 to see it; it talks about coyote ears and it talks about 10 snares and all kinds of stuff. Fun thing to read. 11 COMMISSIONER LETZ: The number of feral hogs. The 12 two things that probably do the most, feral hogs and coyotes, 13 and it's -- and they're -- you know, because of a lot of what 14 they're dealing with, they're getting more and more regulated 15 all the time. But -- 16 COMMISSIONER MOSER: Those guys do -- they're great 17 people to talk to. They really have a feel for the land. 18 COMMISSIONER REEVES: And they do a tremendous job. 19 COMMISSIONER BALDWIN: For a very little bit of 20 money. 21 COMMISSIONER REEVES: Exactly. 22 COMMISSIONER BALDWIN: Absolutely, they do. 23 COMMISSIONER MOSER: So, can anybody call them and 24 they'll come out? 25 COMMISSIONER REEVES: Yes. 6-2-14 bwk 10 1 COMMISSIONER MOSER: Trap feral hogs and do 2 something to feral hogs and coyotes? 3 COMMISSIONER REEVES: I mean, you've got to sign a 4 contract with them. They have to have access to the 5 property, and you have to allow them what kind of control 6 measures they're allowed to use. And, you know, there's some 7 things they -- you know, if you have 5 acres, just because of 8 size, there's -- they probably won't be able to do it. But 9 if you have them try to stay -- if you have 100 acres, 10 clearly, they work with those people. I'm not sure -- I 11 don't think they have an acreage limit, but a little bit of a 12 note, okay. 13 COMMISSIONER LETZ: They've got to functionally be 14 able to trap or do something. You know, and on some 15 properties, it's not -- if the person doesn't have fences 16 that are any good, they can't really do much. 17 COMMISSIONER MOSER: Okay, got you. 18 COMMISSIONER LETZ: But, you know, they work with 19 pretty much everybody. 20 COMMISSIONER REEVES: They're out there when I call 21 them, guarantee you that. 22 COMMISSIONER LETZ: They're very good. 23 MS. HARGIS: Okay. The second item is the 24 Conservation Service. That was -- we've not funded that in 25 the past. We did get a letter, so that's up to the Court. 6-2-14 bwk 11 1 COMMISSIONER LETZ: What's the purpose -- 2 obviously, I know soil conservation, but what's the purpose 3 of the funding? 4 MS. HARGIS: I don't have the letter. The letter, 5 we got a copy; it went to y'all. I can pull the letter. 6 COMMISSIONER LETZ: I'd like to look at that. We 7 do utilize them as a Court, from the standpoint of during 8 burn bans and burn plans and all that, we use their -- the 9 County actually uses them as a resource. But I'd like to 10 find out exactly what this is. 11 COMMISSIONER MOSER: I agree. 12 MS. HARGIS: Okay. The emergency management is 13 part of the contract that we have with the City of Kerrville, 14 and that's kind of set out in that contract, this amount. 15 COMMISSIONER LETZ: Ms. Auditor, can I make a 16 comment? This is just really more for the Judge than anybody 17 else. Historically, a lot of these, the groups that you use 18 through your judicial side for kids and families are the ones 19 we fund. If you -- you know, and that's why some of these 20 are here and some are not here, depending on what the various 21 county judges have chosen to do. And -- and now or in the 22 future, if there's someone that you think that you're sending 23 youth to for assistance that are not using one of these, we 24 kind of have gone along with your discretion, which ones you 25 think are important and want to continue to use. 6-2-14 bwk 12 1 JUDGE POLLARD: Okay. 2 COMMISSIONER LETZ: That's kind of -- as to how 3 these people are here. Isn't that pretty much correct, 4 Commissioner Baldwin? 5 COMMISSIONER BALDWIN: I don't know; I didn't 6 listen to you. (Laughter.) 7 COMMISSIONER LETZ: I take that as a yes. 8 COMMISSIONER MOSER: Jeannie, I have a question on 9 emergency management. Is that what you were on? 10 MS. HARGIS: Yes. 11 COMMISSIONER MOSER: Okay. The actual was 2,000 -- 12 2,600. Currents budget's 6,000. 13 MS. HARGIS: That's the new contract that we have 14 with the city of Kerrville. 15 COMMISSIONER MOSER: Is that part of the EMS? 16 (Ms. Hargis nodded.) 17 COMMISSIONER MOSER: But this is the -- okay, EMS, 18 this is not emergency management plan, per se? Okay, got 19 you. Thank you. 20 MS. HARGIS: Okay. The next item after the Dietert 21 Center is $10,000 for public transportation. We request to 22 delete that item. The reason is that, as you recall, about 23 three, four years ago, AACOG came to us and said they thought 24 they might lose funding, and they wanted every county to put 25 that in their budget, and we did. And they didn't lose 6-2-14 bwk 13 1 funding and have never requested these funds, so we request 2 that they be removed. We -- we may have the other AACOG 3 fund; this was in addition for the buses, but they haven't 4 needed it. 5 COMMISSIONER LETZ: That's on 420? 6 MS. HARGIS: Yes. So if I could, can we delete 7 that? 8 COMMISSIONER BALDWIN: You have my permission, I 9 can tell you for sure. 10 MS. HARGIS: All right. The next item is K'Star. 11 That's their request. It's up to the Court to decide what 12 they want to do. We have only funded them $1,000, but they 13 have requested five. 14 COMMISSIONER MOSER: Why? 15 MS. HARGIS: Again, we'll pull the letter. You 16 guys got copies of all the letters. 17 COMMISSIONER MOSER: Okay. 18 MS. HARGIS: He's in the process of bringing that 19 in. The AACOG dues are -- they've -- this is what they've 20 asked for. The next one is CASA. They haven't requested it 21 yet, but this is what we've had in the prior years. I don't 22 think we have a letter from CASA yet. The Families and 23 Literacy, again, I don't think we have a letter from them 24 yet. Economic development, that's what we paid last year, so 25 I don't have anything to -- 6-2-14 bwk 14 1 COMMISSIONER LETZ: I think we need to put a star 2 by that one. 3 JUDGE POLLARD: K'Star, would you think maybe 2,500 4 would be a good compromise? 5 COMMISSIONER LETZ: 2,000. I mean, I see -- going 6 back to K'Star, it says projected year end, 1714. Is that 7 like a weird -- 8 MS. HARGIS: Yeah, it's weird. 9 COMMISSIONER LETZ: -- one of these weird things? 10 MS. HARGIS: Yes. 11 COMMISSIONER MOSER: I'd like to see why we've had 12 1,000 for all this time. They have other funding. I'd like 13 to understand. 14 COMMISSIONER LETZ: I think they have requested 15 five in the past. 16 MS. HARGIS: Yeah, they have. All of these 17 agencies have requested more, and we reduced them about two, 18 three years ago, because they weren't asking for them or they 19 -- we weren't using them as often, and so therefore we felt 20 that we should take our funding to -- to a source where we're 21 actually using it more often. 22 COMMISSIONER LETZ: Either one or two. 23 COMMISSIONER MOSER: I'd say one. 24 COMMISSIONER LETZ: Two. 25 COMMISSIONER MOSER: Two. 6-2-14 bwk 15 1 MS. HARGIS: Two on Families and Literacy? 2 COMMISSIONER LETZ: K'Star. 3 MS. HARGIS: K'Star. 4 JUDGE POLLARD: 2,000. 5 MS. HARGIS: All right. Water Development. 6 Jonathan, do you want to -- this is the -- 7 COMMISSIONER LETZ: Water Development, I think 8 there's a -- I think there's an amount in contingency right 9 now; there is a potential -- or initial amount. The M.O.U. 10 that we have with Guadalupe-Blanco River Authority, need to 11 do an engineering study on that, and my feeling would be that 12 I think we should probably take the money out of contingency 13 and put it in this line item at probably 30,000, and it would 14 be for that study. I don't know how much it's going to be. 15 It's an engineering study. We've had some talks with a firm, 16 but to -- if we're going forward on a lot of regional and 17 water planning side of it for eastern Kerr County, and 18 actually really the city of Kerrville as well, we're looking 19 at some of the things we need to figure out how and what that 20 M.O.U. translates to water in Kerr County. And -- and my 21 feeling is we need to probably get with G.B.R.A. to make sure 22 whatever engineering firm we end up hiring, that they're on 23 board with that firm that's doing the study, because, I mean, 24 we don't want to get in a fight down the road. 25 COMMISSIONER MOSER: 'Cause we just finished the 6-2-14 bwk 16 1 study for $65,000. 2 COMMISSIONER LETZ: Right. 3 COMMISSIONER MOSER: So is this a follow-on? 4 COMMISSIONER LETZ: This isn't really a follow-up 5 study. I think this is -- I guess the next step in that, 6 yes, would be to really look at that M.O.U. And -- 7 COMMISSIONER MOSER: M.O.U.? 8 COMMISSIONER LETZ: With Guadalupe-Blanco River 9 Authority. I talked to -- I got the number 30,000. That's 10 the high side, but a possible thought with U.G.R.A., because 11 they're more familiar with doing a W.A.M., water availability 12 model. 13 COMMISSIONER REEVES: So you're making a suggestion 14 that in order to do the study, we need to go from 5 to 30? 15 COMMISSIONER LETZ: Thirty, yeah. And I -- and 16 part of that could come out of contingency, which I think was 17 at 100. Take, you know, a portion of that out of 18 contingency. So -- 19 COMMISSIONER MOSER: There's probably not anything 20 more important than water. 21 COMMISSIONER LETZ: -- we need to figure out where 22 everyone -- everyone being the grant. We're looking at the 23 project really relying heavily with that M.O.U. with G.B.R.A. 24 We need to figure out what that means. 25 COMMISSIONER MOSER: Okay. 6-2-14 bwk 17 1 MS. HARGIS: Okay. The next item is the Alamo 2 R.C.& D. They had requested this. 3 COMMISSIONER BALDWIN: Have we gotten any requests 4 this year? 5 MS. HARGIS: That's -- no, sir, we have not for 6 that. 7 COMMISSIONER BALDWIN: Well, once again I say this; 8 I've been saying this for about five years. I don't see any 9 reason why we're doing this. 10 COMMISSIONER LETZ: I don't either. 11 COMMISSIONER BALDWIN: I mean I haven't even heard 12 those words in a long time. Last I saw them, they were 13 building little standpipes on people's lakes or something. 14 COMMISSIONER LETZ: Zero. 15 MS. HARGIS: Okay. The KCAD contract, we do not 16 have their budget yet, so this is a tentative number until we 17 get their contract. The Historical Commission -- 18 COMMISSIONER BALDWIN: Leave it right there, in my 19 opinion. 20 COMMISSIONER MOSER: I agree. 21 COMMISSIONER LETZ: Yeah. 22 COMMISSIONER MOSER: What did we do with Economic 23 Development? 24 COMMISSIONER LETZ: Left it in, just put an 25 asterisk so I can remember to look at it. 6-2-14 bwk 18 1 COMMISSIONER MOSER: So it's in there? 2 COMMISSIONER LETZ: It's in there. 3 COMMISSIONER MOSER: Okay. 4 MS. HARGIS: Okay. 5 COMMISSIONER LETZ: That's my recommendation, 6 anyway. I mean -- 7 COMMISSIONER MOSER: Okay, I agree. 8 COMMISSIONER BALDWIN: Well, I hope we all take a 9 look at that. 10 COMMISSIONER MOSER: I think we take a look at 11 everything. 12 COMMISSIONER BALDWIN: Absolutely. 13 COMMISSIONER MOSER: I put a lot of personal 14 asterisks in there. Okay, I'm happy. 15 MS. HARGIS: Okay. Okay, that's all for that one. 16 JUDGE POLLARD: Okay. We'll recess the -- recess 17 the budget session and go -- and reconvene the regular 18 session of the Commissioners Court for Item 1.4. 19 (The budget workshop was closed at 9:36 a.m., and the Court went back into open session, the 20 transcript of which is contained in a separate document.) 21 - - - - - - - - - - 22 (Budget workshop resumed at 10:15 a.m.) 23 JUDGE POLLARD: Okay. Now we'll recess the open 24 session and go back to our budget session, reopen the budget 25 session. 6-2-14 bwk 19 1 COMMISSIONER LETZ: Elections. That's where you 2 were going to go before. 3 JUDGE POLLARD: Yeah, elections. 4 COMMISSIONER BALDWIN: Where is elections? Does 5 anybody know? 6 MS. HARGIS: Yes, it says Elections Administration. 7 It's about the fourth tab -- paper tab back. Fifth, 8 actually. 9 JUDGE POLLARD: There it is right there. 10 COMMISSIONER LETZ: Page 8. 11 MS. HARGIS: Page 8. First tab back. Everybody 12 got it? 13 COMMISSIONER MOSER: Mm-hmm. 14 MS. BOLIN: 402. 15 MR. ROBLES: 402. 16 COMMISSIONER MOSER: Diane, so on 101, unless you 17 have something to say at the beginning, I'll ask a question. 18 MS. BOLIN: Go ahead. 19 COMMISSIONER MOSER: So the big jump is for two -- 20 MS. BOLIN: Clerks. 21 COMMISSIONER MOSER: -- two additional employees? 22 MS. BOLIN: Yes, sir. When elections moved over 23 from the County Clerk's office, Ms. Pieper and Ms. Alford 24 were both working elections probably 95 percent of the time 25 instead of doing other things. We had two voter registration 6-2-14 bwk 20 1 clerks. We are down to Ms. Alford and Ms. Washburn are the 2 only two that are working -- that are supposed to be working 3 elections. My chief deputy has done nothing for the last two 4 and a half years but work in elections, plus our part-time. 5 And we have generally two part-time people that, between two 6 of them, work full-time. We still are behind in everything 7 because of the way elections are falling. That's the reason 8 I requested two, so that maybe we could get back up to speed. 9 We have three years worth of filing -- or three years worth 10 of scanning that needs to be done. We have filing that we 11 have from boxes because we just flat don't have the time to 12 do it. I'm doing the chief deputy job because she can't do 13 hers for working in elections. 14 COMMISSIONER MOSER: When did it transfer from the 15 County Clerk over to -- 16 MS. BOLIN: 2008. 17 COMMISSIONER MOSER: 2008? 18 COMMISSIONER LETZ: How many -- what was the -- and 19 I know I should remember this, 'cause it was Nadene and the 20 County Clerk that primarily did it. 21 MS. BOLIN: The elections part. Voter registration 22 part was in our office, and what we did was just combine 23 them. And that year I also lost my chief deputy -- in 2009, 24 I lost my chief deputy; she retired and I lost that position. 25 COMMISSIONER LETZ: Who -- 6-2-14 bwk 21 1 MS. BOLIN: Or a position. 2 COMMISSIONER LETZ: Who -- again, I should probably 3 know this, but who is constitutionally responsible? I mean, 4 I know -- why did we move it? 5 MS. BOLIN: Constitutionally, the County Clerk is 6 to do elections, and the Tax Assessor is to do voter 7 registration. We merged them together, because the County 8 Clerk no longer wanted to hold the elections because of the 9 time that it took. Plus, any time there's an election, both 10 offices had to be open for the same amount of hours, so it 11 made sense to put them together. Since then, my whole staff 12 has learned elections. This last runoff election, I only had 13 two that didn't work. Everybody else worked that night. 14 Everybody helps with the mail-in ballots, as well as our 15 part-time. We are -- we are inundated. Commissioner Baldwin 16 has sat in there many, many times, and seen how swamped we 17 are, and Mr. Trolinger has also put his two cents in. We are 18 just way behind. 19 COMMISSIONER LETZ: Has technology made it worse? 20 MS. BOLIN: No. Actually -- actually, we did get a 21 program this year -- 22 COMMISSIONER BALDWIN: That's a good question. 23 MS. BOLIN: -- that helped us with our mail-in 24 ballots. Used to, we had -- there's three envelopes? 25 MS. ALFORD: Yes. 6-2-14 bwk 22 1 MS. BOLIN: There's three envelopes we have to 2 write name/address information on for the mail-out ballot. 3 When they come back, we keep the spreadsheet; we keep all of 4 that going. We got a new program this year, an APS program, 5 and what it does is it prints out those things that we used 6 to have to write, which has helped. Except that then you 7 have to have somebody to put those stickers on all those 8 envelopes. So, it's not a thing that we can run the 9 envelopes through and it automatically does it. 10 COMMISSIONER LETZ: I guess -- and the reason for 11 my question, it was a serious question, because in just 12 bringing out the big picture, you know, we have the voting 13 machines, which were a huge expenditure. Maintenance 14 complains that they have to carry them all over the county on 15 elections day, which is taking their time, you know. We used 16 to -- I guess we get the results quicker. 17 MS. BOLIN: Mm-hmm. 18 COMMISSIONER LETZ: I don't know that we get them 19 any better. And I don't know -- I'm trying to figure out -- 20 it almost seems like we're -- technology is going the wrong 21 direction on this. 22 MR. TROLINGER: I agree. I think it takes about 40 23 hours per election for I.T. to get all the computer stuff 24 ready, and it used to take about two. And the thing is, 25 we've gone away from the paper and gone towards the 6-2-14 bwk 23 1 electronic, and I'm worried about that. And I'll put my two 2 cents in. We need to use more paper, and we need more staff 3 to handle the paper, because it's so important that when you 4 want to recount or do anything with the election, we should 5 spend the money for that paper for that process and that time 6 that it takes to do that. So, I think we should move it back 7 away from I.T. a little bit and over towards the manpower 8 side, which is more manpower intensive. And they do need 9 more manpower. 10 COMMISSIONER MOSER: Let me ask it a different way, 11 too. I agree with Jonathan; maybe some of the simpler, older 12 methods are good. But what's -- what's been the historical 13 record of the number of people voting in the elections? My 14 -- I don't think it's increased that much, has it? 15 MS. ALFORD: Yes, it has. The mail has increased 16 considerably; the mail-in -- 17 MS. BOLIN: Mail-in ballots. 18 MS. ALFORD: -- has increased considerably. 19 COMMISSIONER MOSER: But if I just look at total -- 20 total votes in the county -- 21 MS. ALFORD: You have -- 22 COMMISSIONER MOSER: -- it probably hasn't 23 increased very much in the last five or six years. 24 MS. ALFORD: I feel like it has. Early voting has 25 increased considerably. 6-2-14 bwk 24 1 COMMISSIONER MOSER: But I'm talking about total, 2 early voting plus day of. 3 MS. ALFORD: A lot of people utilize early voting, 4 more than they do election day. 5 COMMISSIONER MOSER: 'Cause our population hasn't 6 increased very much. 7 COMMISSIONER LETZ: I think you're -- I'm guessing, 8 and I agree with you that we're not getting more people, but 9 we've put the -- and this isn't our -- we have no choice on 10 this. The state and the feds have made it -- have broadened 11 how you can vote, and that probably takes more manpower. 12 MS. ALFORD: Correct. 13 COMMISSIONER LETZ: Early voting used to be a short 14 period. Now it's two weeks. 15 MS. ALFORD: It's always been two weeks. 16 COMMISSIONER LETZ: Yeah. So I think -- you know, 17 but that's federal law or whatever -- whoever makes that 18 decision. We can't change that. 19 MS. BOLIN: Well, and one other thing. Ms. Pieper 20 can put her two cents worth in for when -- before we got the 21 electronic stuff, because I remember staying with them just 22 because I wanted to see the process when I was chief deputy, 23 and I didn't get paid; I just stayed. But there were some 24 nights I went home at 2:00, and they were still here 25 counting. 6-2-14 bwk 25 1 COMMISSIONER LETZ: I remember. 2 MS. BOLIN: And now we're out by 10:00, 10:30. 3 COMMISSIONER LETZ: Right. Right. 4 MS. BOLIN: It's made a huge difference in that. 5 With the recounts, it makes a big difference, because with 6 paper ballots you always got that, "Well, I missed this one," 7 so that's going to change the counts. With the electronic 8 voting machines, it generally does not change the counts. 9 COMMISSIONER LETZ: Okay. 10 MS. BOLIN: Even though we go back and hand-count 11 them. 12 COMMISSIONER LETZ: One other question for -- I 13 don't know, either -- whoever wants to answer this. I know 14 Kendall County has an elections department. 15 MS. BOLIN: Administrator. 16 COMMISSIONER LETZ: Administrator. 17 MS. BOLIN: Mm-hmm. 18 COMMISSIONER LETZ: What are the pros and cons of 19 doing that? And is it -- does that -- is that a more 20 efficient way to do it, maybe? 21 MS. BOLIN: I don't know if it's more efficient 22 than being in our office, because that's basically what 23 Nadene is, is the elections administrator. That's all she 24 does. Now, she does fill in on my motor vehicle desk and all 25 that when she needs to. But if you would have a whole 6-2-14 bwk 26 1 different department, that's all they would do. They'd have 2 their own staff, as opposed to being able to utilize the 3 staff that I have. And like I said, most of my girls, even 4 out in the Ingram office, work the election, so she would 5 have to have her own staff. And that's why I try to keep the 6 election budget separate from the tax budget, so that if you, 7 in the future, opt to go that way, you'll see what it has 8 cost over the years to conduct elections. The clerks, 9 we're -- even with my staff, as inundated as we've been with 10 work all the way around, they haven't been able to be pulled 11 away to help like they used to, so that's why I'm asking for 12 the -- at least one additional person; that will help relieve 13 some. But right now, with my chief deputy working elections, 14 I'm working all the time, seven days a week. I am here on 15 weekends. I am here until 6:00 or 6:30. I have no life but 16 this county, and I get in trouble consistently from my 17 doctors because of that. So -- 18 COMMISSIONER BALDWIN: I say we leave one in there, 19 before she completely craters in front of us. 20 COMMISSIONER REEVES: I just have a question with 21 what Jonathan just brought up. From a dollars-and-cents 22 standpoint, and that's probably to the Auditor or Mrs. Lantz, 23 one of the two, would we save money if we went to an election 24 administrator? I mean, when it's all said and done, would we 25 save money? You've given us this sheet of where we're 6-2-14 bwk 27 1 needing to cut the budget because we're not going to make it 2 with the anticipated revenues. If we had a separate 3 department -- because it sounds like right now your staff is 4 overburdened, and you can't do the parts that are making us 5 money; get the taxes in, get them processed, get them timely 6 remitted to whatever accounts you do. I don't know what 7 y'all do, but how you get it there is a big question. To me, 8 if it's taking away from where our money's coming from, will 9 we save money and will we see a net profit, if you will, in 10 the long run? 11 MS. BOLIN: Well, if Nadene -- if you move it away, 12 the only two that are actually in that department would be 13 Nadene and Eva. She would have to have additional help 14 regardless, because what my staff is picking up now is what 15 she would have to have in her department. So, you would have 16 to hire at least two more people anyhow. 17 COMMISSIONER BALDWIN: I have some information on 18 an administrator if -- and I'll make copies and pass it out 19 to you guys. 20 COMMISSIONER REEVES: Why don't we revisit this 21 one, 'cause I'd like to see that one. I'm looking at dollars 22 and cents. 23 MS. BOLIN: And as far as what we put in? 24 JUDGE POLLARD: Never got a response out of -- 25 COMMISSIONER BALDWIN: No. 6-2-14 bwk 28 1 JUDGE POLLARD: -- out of the Auditor. 2 COMMISSIONER BALDWIN: I don't think you will, 3 either. 4 MS. HARGIS: No, I -- I think from a -- I mean, 5 every county comes to this stage where the elections needs to 6 be broken off from the -- either the County Clerk or the Tax 7 Assessor's office, because it becomes a burden on that 8 department to do what they are constitutionally supposed to 9 do. I would say that productivity-wise, in the tax 10 department, and in the driver's -- in the tags, without 11 having them to do elections, they will have more time to do 12 their jobs. I think the elections has overburdened -- from 13 what I'm hearing, has overburdened those -- those clerks so 14 that they're ending up learning more than one job, which 15 sometimes is difficult. And it -- and we're asking them to 16 work elections, which is not really part of their job 17 description. And we -- we might have to put two people into 18 the administrator's area. But I just think that the tax 19 department is one of our most important revenue-producing -- 20 not only does it bring in money for us, but she takes care of 21 at least $30 million worth of -- or more of income for not 22 just us, but 14 other entities. My concern, again, just 23 hearing her and being in there and knowing what their burden 24 is, that we're spending an inordinate amount of time on 25 elections and less time on what really produces the revenue 6-2-14 bwk 29 1 that makes this county -- makes this county grow. We have to 2 do elections, just like we have to do some of our other 3 departments. But we need to see if it's overburdening her to 4 the extent that she can't get the job done that we need done, 5 which is to provide people with tags and to take ad valorem 6 taxes, and to be a good partner with the other 14 entities 7 that have hired us to do their tax bills and collections. 8 And I know that -- you know, I hate to bring it up, but I 9 lived in Montgomery County for 30 years. Well, I hadn't been 10 there very long, and they weren't very big when they decided 11 that they had to do an election administrator. And it 12 relieved the Tax Office tremendously. They were doing it at 13 that time. This is before I ever really got into it. And I 14 know that they were very glad they did it, because they had 15 to give rolls out to other entities, and they had to work 16 with them, and it provided -- it also provides them with -- 17 with just doing that job. When you're in a big office like 18 that, and we don't have cubicles, there's a lot of activity 19 going on, it's kind of hard to concentrate sometimes on your 20 job because of that. I'm looking at it from a productivity 21 standpoint. I don't know if it would save us more money 22 right now, but I think it would save us -- provide better 23 service to the community to possibly think about splitting it 24 off. 25 COMMISSIONER MOSER: I think one thing it could do, 6-2-14 bwk 30 1 too -- and I'm not pro or con. I'm with Buster; if he's got 2 more information, I'd like to understand it better. But I 3 think if we're looking at elections and we're understaffed or 4 overstaffed or whatever, if it's a department, you can 5 clearly see it. If it's spread throughout a bunch of other 6 things like everybody's saying, -- 7 COMMISSIONER BALDWIN: That's correct. 8 COMMISSIONER MOSER: -- I think it gets confused. 9 COMMISSIONER BALDWIN: Yeah. 10 JUDGE POLLARD: Well, you can't tell where you are. 11 COMMISSIONER MOSER: Right, precisely. 12 MS. BOLIN: Well, in our defense, the girls who do 13 motor vehicle and girls who do taxes, that is their primary 14 job. And if we need them, then they come to our service. 15 COMMISSIONER LETZ: Right. 16 MS. BOLIN: It's not like they're putting their job 17 aside to do elections. And when -- the first year we did 18 this, we sent out 2,500 mail-in ballots. Every person in my 19 office had to work that; we didn't have a choice. We have a 20 time frame to get them out. Since then, we've -- I don't 21 want to say revolutionized; that's the wrong word, but we've 22 moved to, like, the A.P.S. system where it does a whole lot 23 of the work for us. But the -- the day-to-day operation of 24 elections is where we're falling down, and that's where I 25 need the help. 6-2-14 bwk 31 1 COMMISSIONER LETZ: And -- but also, I mean, but 2 what you're saying, and I think this is true, and what the 3 Auditor said too, it's putting undue stress on your whole 4 office, and that's the problem that -- you know, it's -- I 5 mean, it's getting done, but you shouldn't be staying here 6 seven days a week. We don't want any employee staying up 7 here seven days a week. That's not -- we need to look at, 8 you know, trying to figure out the core problem here. That's 9 why I brought up some of these questions. I don't know the 10 answer. I don't know, but I think that we need -- at this 11 point, we need to look at it. And I think that, like Mr. 12 Reeves said, that -- you know, and I think the Judge maybe, 13 or Tom or whoever said it, that your core job is critical. 14 MS. BOLIN: Mm-hmm. 15 COMMISSIONER LETZ: And -- you know, and the 16 elections are getting in the way of that, and it appears to 17 me that somehow -- we either need to hire them there or split 18 off or something. We need to fix this problem. 19 MS. BOLIN: And just a little information. If you 20 decide to go with an elections administrator, there are five 21 people on the board that -- that appoints the elections 22 administrator, and that's the County Clerk, the County Tax 23 Assessor, the County Judge, and both party chairs. They're 24 the ones who would determine who would conduct the elections. 25 And it's up to them to reprimand, fire, do whatever and all 6-2-14 bwk 32 1 of that, so -- other processes. 2 COMMISSIONER REEVES: I'd certainly like to see the 3 dollars-and-cents standpoint on the difference, 'cause we've 4 got to look at some budget cuts. 5 JUDGE POLLARD: Nadene, you got any thoughts on it? 6 MS. ALFORD: Yeah. It would -- it would be good if 7 it was separate, because we are behind in our scanning and 8 that. If people want to look at their voter registration 9 records and that, we're behind; we have to pull it to find 10 stuff. There's a lot of paperwork that needs to get 11 computerized on the system, and so it is easy access to 12 everybody. And there's just -- I'm over -- I'm ahead of 13 everything, but yet I have to do a lot of the work to get 14 it -- make sure it gets done too, so I need help that I can 15 delegate to others for stuff so that I can keep everything 16 straight and processed right for everybody involved. 17 COMMISSIONER LETZ: Also, it appears to me -- maybe 18 this is just me, because I walk -- I use your office or the 19 elections as an information office a lot of times, because 20 there's -- which is not -- 21 COMMISSIONER MOSER: A lot of stuff there. 22 COMMISSIONER LETZ: Yeah, but there's -- I mean, 23 there's a line here, there's a line there. Well, there's no 24 line there; I'll go up here and ask. And so -- and I think 25 the public does that, and that's an inefficient use of that 6-2-14 bwk 33 1 staff. You have signage there. It's just that -- you know. 2 JUDGE POLLARD: It does require a lot of 3 cross-training for a lot of different people. 4 MS. BOLIN: Right. 5 JUDGE POLLARD: Which does slow down the -- the 6 important part of the process, and that's collecting taxes 7 for us. 8 COMMISSIONER MOSER: Confuses it. 9 JUDGE POLLARD: Yeah, it does. Let's relook at it. 10 All right, thanks. 11 MS. BOLIN: Okay. 12 COMMISSIONER LETZ: And I guess as a -- a trial, 13 Nadene, could you put together an election administrator 14 department, just so we can kind of have something to look at? 15 MS. ALFORD: Sure. Yes, sir, I can. 16 JUDGE POLLARD: What you think it ought to have. 17 COMMISSIONER MOSER: And if you could, what's the 18 experience of other counties that have gone from one to the 19 other? And see what -- 20 MS. ALFORD: Yes, sir. 21 COMMISSIONER MOSER: -- what the pros and cons are, 22 and that would be very helpful. 23 MS. ALFORD: Okay, I can do that. 24 COMMISSIONER BALDWIN: Line item 402-210, ballot 25 expense. 6-2-14 bwk 34 1 MS. BOLIN: Oh. 2 COMMISSIONER BALDWIN: Requested is 30,000, and the 3 Auditor has cut it back to 28. 4 MS. BOLIN: Well, we have a governor election this 5 round. 6 MS. HARGIS: I have it at 30. I haven't touched 7 it. 8 MS. BOLIN: I show it as 30 also. 9 MS. HARGIS: I show it as 30. 10 COMMISSIONER BALDWIN: I'm just going by what -- 11 I'm just reading what I've got here. 12 COMMISSIONER MOSER: I have a question. 13 COMMISSIONER BALDWIN: Let's stay on this one just 14 for a second so we can clear up where this -- 15 MS. HARGIS: I have suggested -- those are my 16 suggested cuts. Those have not been made. 17 COMMISSIONER BALDWIN: I know that. I understand, 18 but we -- 19 MS. HARGIS: I'm just trying -- 20 COMMISSIONER BALDWIN: -- we need to get your 21 suggestions on the table. 22 MS. HARGIS: I'm suggesting that based on prior 23 years, or the average of prior years, of going back five 24 years and looking at the last five years. And -- and, again, 25 just trying to find cuts. It's up to the Court to cut. 6-2-14 bwk 35 1 COMMISSIONER BALDWIN: I understand. I understand 2 that. 3 MS. HARGIS: Okay. 4 COMMISSIONER BALDWIN: Just trying to have the 5 conversation. 6 MS. HARGIS: Okay. 7 COMMISSIONER MOSER: Last governor election -- 8 Diane, last governor election was in 2010, right? 9 MS. BOLIN: Yes. 10 COMMISSIONER MOSER: So -- 11 MS. BOLIN: But we had an incumbent governor, and 12 we don't this time. 13 COMMISSIONER MOSER: Okay, but still, the actual 14 then was 14,000. 15 MS. BOLIN: Mm-hmm. 16 COMMISSIONER MOSER: And we're asking for 30,000. 17 MS. BOLIN: Mm-hmm. 18 COMMISSIONER MOSER: So, twice as much? 19 MS. BOLIN: Mm-hmm, because we don't have an 20 incumbent governor. 21 COMMISSIONER MOSER: What does that have to do with 22 it? 23 MS. BOLIN: It has a lot to do with it, because 24 that draws more people out. If you have an incumbent, 25 generally you don't have as many vote as you do when you 6-2-14 bwk 36 1 don't. I know that doesn't make any sense to you, but -- 2 COMMISSIONER MOSER: It really doesn't. 3 MS. BOLIN: -- but that's just how it is. Because 4 they're like, "Well, he's the incumbent; he's going to win. 5 Why should I have to go vote?" If, you know, they're in a 6 race between Democrat and Republican, and they're going to 7 come out to push the Republican and/or the Democrat in. And 8 that's -- 9 COMMISSIONER MOSER: So you think there's going to 10 be twice as many votes, and so the ballot expense is directly 11 proportional to the number of people voting? 12 MS. BOLIN: Not directly. We have to take a 13 percentage of how many people -- we have about 33,000 14 registered voters, and you have to look at each precinct, how 15 the votes -- how many votes are generally in that precinct, 16 and use that percentage in order to determine the number of 17 ballots. Even for the runoff, we had to order more ballots, 18 because we came up short. 19 COMMISSIONER BALDWIN: Let me point out something 20 here. The requested is 30. The Auditor suggested it goes 21 back to 28, and her note is, "Has never spent over 27,190." 22 JUDGE POLLARD: Nadene, do you have anything? You 23 stood up. 24 MS. ALFORD: I think 28 would be fine. 25 COMMISSIONER BALDWIN: If you've never spent over 6-2-14 bwk 37 1 $27,190, I think 28 would be -- 2 MS. ALFORD: I didn't realize that that's not how 3 much I had spent. 4 COMMISSIONER BALDWIN: Sir? 5 JUDGE POLLARD: That five years includes 2010, 6 which was a governor's -- 7 COMMISSIONER REEVES: Well, and '12 was the 8 presidential, wasn't it? 9 MS. ALFORD: That was a very big one, yeah. 10 COMMISSIONER MOSER: Within the 27,000. 11 MS. ALFORD: So, yeah, the 28 -- 28 should be fine. 12 COMMISSIONER BALDWIN: 28? 13 COMMISSIONER MOSER: Well, I'm still having a hard 14 time between 15,000 and 30,000 for governor election. 15 MS. BOLIN: Well, we can -- one year the Auditor 16 cut the budget, and our first election we blew the budget. 17 So, we can either be a little above or we can blow it and 18 have to figure out where we're going to get the money from. 19 COMMISSIONER LETZ: Are we happy with 28? 20 COMMISSIONER BALDWIN: I am. 21 COMMISSIONER MOSER: I'd be happier with 20. 22 COMMISSIONER REEVES: I'm good with 28. 23 JUDGE POLLARD: 28 is fine with me too. 24 COMMISSIONER MOSER: Okay. 25 COMMISSIONER BALDWIN: Hey, we've actually done 6-2-14 bwk 38 1 something. 2 MS. BOLIN: Yeah. 3 COMMISSIONER BALDWIN: This is good. 4 COMMISSIONER MOSER: That was the only question I 5 had. 6 JUDGE POLLARD: Any other questions, other than 7 back to the fundamental thing of looking at having an 8 election administrator? 9 COMMISSIONER MOSER: Okay. 10 JUDGE POLLARD: Okay, we'll move on to the next 11 item, 409. 12 MS. HARGIS: Right under 402. 13 COMMISSIONER BALDWIN: What is it that we're going 14 to -- 15 COMMISSIONER LETZ: What are we going to? 16 MR. ROBLES: Fund 12, election -- 17 MS. HARGIS: That's the election services. That 18 special fund for the money that we get back from the other 19 entities, and it is also elections. It's right behind -- 20 it's -- 21 COMMISSIONER LETZ: Page 112. 22 MS. HARGIS: -- Page 111, right behind Page 10, 23 same section. 24 COMMISSIONER MOSER: Right behind 10. 25 MS. HARGIS: Did you find it? 6-2-14 bwk 39 1 COMMISSIONER MOSER: Mm-hmm. 2 MS. BOLIN: This is a dedicated fund that can only 3 be used by the election department for whatever Nadene -- 4 they deem necessary; education, equipment, anything along 5 that line. 6 COMMISSIONER BALDWIN: Okay. 7 COMMISSIONER LETZ: I guess a question, 'cause you 8 just talked about service contract fees. Did we pick up 9 doing Comfort School District? 10 MS. BOLIN: Did we pick up? 11 COMMISSIONER LETZ: I don't recall that we did 12 Comfort in the past, but on my tax statement, it says it 13 includes -- 14 MS. ALFORD: We do Comfort ISD. If they have an 15 election for, like, this November, we will -- if there's a 16 trustee election, we will hold their part for Kerr County. 17 COMMISSIONER LETZ: I'm talking about on the -- on 18 the -- where it says election contract, if this is your 19 collection -- I was thinking more your tax collection. 20 MS. BOLIN: Yeah. The only collection that I have 21 for Comfort is for -- there's a new shop that's right there 22 where King Salvage used to be. 23 COMMISSIONER LETZ: Right. 24 MS. BOLIN: And so I collect the V.A.T. That's 25 brand-new for this year. 6-2-14 bwk 40 1 COMMISSIONER LETZ: I was thinking of the tax bill 2 that says Comfort on there. 3 COMMISSIONER REEVES: That was the appraisal notice 4 that you just got. 5 COMMISSIONER LETZ: Just the notice? 6 COMMISSIONER REEVES: That was showing Comfort ISD 7 and Kerr County. 8 COMMISSIONER LETZ: Okay. It's split out on the 9 bill? 10 MS. BOLIN: And the one other thing that I'd like 11 to address on the 402 budget that I talked to you about, it's 12 line item 426, the mileage reimbursement. I had put in 150 13 for that because of I.T. traveling out to Divide, Nadene 14 having to travel out to Mountain Home and Hunt, out to 15 Comfort. When we put in to get the -- the reimbursement for 16 I.T., it was denied because it was within county. If I'm not 17 going to be allowed to use it for within county, then we may 18 as well take the 150 out, because there's no reason to have 19 it if I'm not going to be able to use it. 'Cause that is all 20 it's for, is because of the traveling that -- that the 21 election department does to all of the different entities, 22 the different polling locations. 23 COMMISSIONER REEVES: Y'all were using your 24 personal vehicles? 25 MS. BOLIN: Yeah, 'cause sometimes we have three 6-2-14 bwk 41 1 people out. 2 MS. HARGIS: That's always been a rule, that we 3 don't pay in-county mileage. 4 COMMISSIONER REEVES: I understand, but that's a 5 long way to Divide. 6 MS. BOLIN: Mm-hmm. 7 COMMISSIONER LETZ: The dollars aren't, but it's a 8 policy issue we're going to have to change, 'cause we don't 9 allow it for anybody. We can leave it in there, but then 10 we've got to do a court order to allow it at a later date. 11 But my question is, are there not any county vehicles 12 available? 13 MS. ALFORD: At 6 o'clock in the morning? 14 COMMISSIONER LETZ: Well, the -- we have -- 15 MS. BOLIN: For three people? 16 COMMISSIONER LETZ: I'm just asking a question, 17 because you get into the whole issue of using personal 18 vehicles for county business, and if you have a wreck, hit a 19 deer, what insurance is going to cover, maybe it's better to 20 rent -- I mean, it may not be the most cost-effective. 21 COMMISSIONER BALDWIN: We had a sedan that we gave 22 to the service officer, and now we have a pickup that we're 23 going to do something with. 24 COMMISSIONER LETZ: Service officer doesn't have 25 that. Service officer has that just like anybody else has 6-2-14 bwk 42 1 access to it; it's not her car. It's here every night. She 2 uses it when she's going on county business. 3 COMMISSIONER BALDWIN: Oh, I see. I didn't 4 understand that, okay. So we need to schedule that car, or 5 keep that pickup here, huh? 6 COMMISSIONER LETZ: Or they're saying -- I just 7 think we need to talk -- look at the County Attorney and to 8 H.R. and all that, because it's not -- they shouldn't be 9 using personal vehicles. 10 COMMISSIONER BALDWIN: I agree. 11 COMMISSIONER LETZ: So that needs to be -- 12 COMMISSIONER MOSER: Causes liability. 13 MS. BOLIN: Okay. Which means when Nadene's coming 14 from Comfort in, she stops at the polling locations that she 15 passes. Michelle does the same, and those coming in from 16 this direction do the same. 17 COMMISSIONER LETZ: I think we need to look at a 18 policy issue related to how we're handling your vehicles. I 19 mean, I don't have an answer. And it doesn't make sense for 20 her to drive in here, but we have other employees that take 21 county vehicles home at times. Maybe she can take the county 22 vehicle home that night. I just think we need to look at it, 23 because from a liability standpoint, it's not -- you know, 24 and there are a few deer that run across the road. 25 MS. BOLIN: A few. 6-2-14 bwk 43 1 COMMISSIONER LETZ: Especially where Nadene lives. 2 JUDGE POLLARD: Buster, are you looking towards 3 putting that truck in a pool, so to speak, like with that 4 other vehicle? 5 COMMISSIONER BALDWIN: That's what I would prefer. 6 But I -- obviously, I'm the lone ranger here. 7 COMMISSIONER MOSER: Why don't we leave 150 in, but 8 we do what Jonathan says; we look at the policy. That 9 doesn't say you can use it for that, but -- 10 MS. BOLIN: Okay. 11 COMMISSIONER MOSER: Leave 150 in the budget. 12 COMMISSIONER BALDWIN: I think that's a legal 13 issue. I mean, he's right. 14 COMMISSIONER MOSER: I'm just saying budget -- 15 budget-wise, leave it there. If we change it -- 16 COMMISSIONER LETZ: We need to remember to put it 17 back on our agenda to -- 18 JUDGE POLLARD: Yeah, it may be a coverage 19 question. 20 COMMISSIONER LETZ: Yeah. 21 JUDGE POLLARD: If they're using their private car 22 in their employment, that's using it for commercial purpose, 23 and that may not -- that may void their policy. There's an 24 issue -- 25 MS. STEBBINS: I'll have a look. 6-2-14 bwk 44 1 JUDGE POLLARD: I think it does. 2 COMMISSIONER LETZ: Yeah. 3 JUDGE POLLARD: If you use it directly in your 4 employment, I think that voids the policy, unless you pay for 5 that coverage on their own policy. I think that's right. 6 COMMISSIONER MOSER: Are we still on election 7 services? 8 MS. BOLIN: Yeah, we can go back to that. 9 COMMISSIONER MOSER: Okay. The question is, it's 10 been zero in the past, so why did we -- 11 MS. BOLIN: This particular budget does not have to 12 be brought before the Court for us to use, but the Auditor 13 has required us to do that the last few years, so that's what 14 we're starting to do. 15 COMMISSIONER MOSER: Because the -- the 16 expenditures are greater than the -- $12,000 over the revenue 17 that comes in, so it -- 18 MS. BOLIN: We have the money. 19 COMMISSIONER MOSER: Huh? 20 MS. BOLIN: It's a private -- it's a private -- 21 it's a dedicated fund that only we use, and it's the -- the 22 money that we get from contracting to the other entities for 23 their elections. 24 COMMISSIONER MOSER: Mm-hmm. 25 MS. BOLIN: It's the percentage that we get. 6-2-14 bwk 45 1 COMMISSIONER MOSER: And that hasn't been in the 2 budget before? 3 MS. BOLIN: It doesn't -- by law, it does not have 4 to be in the budget, but the Auditor has required it to be in 5 the budget -- requested it strongly, so that's why it's here. 6 COMMISSIONER MOSER: Okay, I got you. Okay. So, 7 it's for visibility? 8 MS. BOLIN: Yes, sir. 9 COMMISSIONER MOSER: Okay, got you. 10 COMMISSIONER BALDWIN: With a part-time employee in 11 it. 12 COMMISSIONER MOSER: And when that -- can that be 13 part of this elections administration task that we're looking 14 at? 15 MS. HARGIS: It would be, yes. 16 COMMISSIONER MOSER: Yeah, right. Okay, that's got 17 it. 18 MS. BOLIN: And that's one thing; if you give me a 19 clerk, we can do away with the 10,000 part-time, because the 20 judges and clerks that we use for the elections are all 21 covered under judges and clerks in 108 -- in 402-108. So, 22 that would be a $10,000 thing that we can do away with if we 23 get another employee for the elections department. 24 MS. HARGIS: This does not affect Fund 10, again, 25 because this is a dedicated fund. 6-2-14 bwk 46 1 COMMISSIONER MOSER: Okay. 2 MS. HARGIS: Unless you transferred money from this 3 fund to the other fund. 4 COMMISSIONER MOSER: Okay. 5 MS. HARGIS: Which you could do. 6 COMMISSIONER BALDWIN: I'm ready to move on. 7 COMMISSIONER MOSER: Me too. 8 JUDGE POLLARD: All right. 9 MS. HARGIS: Are you tired of elections, sir? 10 JUDGE POLLARD: Questions on any of it? All right. 11 Let's go to Tax Assessor/Collector, then, Pages 52 and 54. 12 COMMISSIONER BALDWIN: So, there's a new employee 13 there. 14 MS. BOLIN: Just one, and that would be for the tax 15 side. 16 COMMISSIONER REEVES: The deputy salaries have 17 dropped, but you're going to add roughly the same amount for 18 the new employee? 19 MS. HARGIS: Yeah, just -- I just found that. We 20 -- in anticipation that we might do a new department, we 21 reduced it, but we need to bring it back up to the 388. 22 COMMISSIONER REEVES: Perhaps when we look at the 23 other one, we're going to need a fresh bunch of numbers here. 24 COMMISSIONER LETZ: On the employees, definitely 25 have an impact where they are as we look at elections. 6-2-14 bwk 47 1 JUDGE POLLARD: All right. Any questions? 2 COMMISSIONER MOSER: Yeah. Diane, on 485, on 3 conference fess. 4 MS. BOLIN: Yes, sir? 5 COMMISSIONER MOSER: More than double over what it 6 was per actuals in 2013. And I read your notes, but -- so 7 what is the increase in automation that's causing that to -- 8 MS. BOLIN: True Automation. There is a meeting 9 where they go over all the new stuff; we put in our two cents 10 of what's going wrong and what needs to be changed. They 11 sold to a corporation called Harris something, and this was 12 the last user meeting that was going to be in Texas. They 13 will no longer be holding them here, because the Harris 14 Corporation requires that they be held all over the United 15 States. The next one is supposed to be, I think, in Georgia. 16 And instead of taking a couple extras with me, it will just 17 be me going. 18 COMMISSIONER MOSER: But it seems like that ought 19 to be reducing conference expense. 20 MS. BOLIN: Well, I have two employees in my -- no, 21 'cause the conference expense is just mine. The employee 22 training is what we use for the clerks to get their 23 certification and their CEU's. 24 COMMISSIONER MOSER: I'm just talking about 25 conferences, 485. Previous year is 3,400, 3,000, 3,200, and 6-2-14 bwk 48 1 this year, 5,800 in the current budget, and then you're 2 asking for 7,100. I think you need to -- I think you need to 3 cut that back. 4 MS. BOLIN: Okay. Year-to-date is 5,142.79, 5 according to my April 30th end-of-month budget, which only 6 leaves me 11 percent. Had I gone to something outside the 7 state, you have a rental car, unless they provide a shuttle. 8 You have the plane fare, as opposed to us driving throughout 9 the state wherever we go. There are additional costs to it. 10 COMMISSIONER MOSER: Why don't you cut it back to 11 5,000? 12 COMMISSIONER LETZ: The current budget is 5,800. 13 MS. BOLIN: Yeah. 14 COMMISSIONER MOSER: Yeah, I know. It jumped from 15 3,200 to 5,800. 16 COMMISSIONER LETZ: Right. 17 COMMISSIONER MOSER: Those are huge increases, and 18 now to 7,100. 19 COMMISSIONER LETZ: I mean, I'd say 58; I think it 20 should stay the same, 'cause she's staying on track. She's 21 51, almost 52 already this year. And, I mean, conferences 22 are one of those -- 23 COMMISSIONER MOSER: So 58, okay. All right. 24 MS. BOLIN: And then just -- if it comes to it and 25 it's over, then I'll just do a budget amendment. 6-2-14 bwk 49 1 COMMISSIONER MOSER: Okay. 2 COMMISSIONER LETZ: I think -- but on that comment, 3 I think we need to look at -- you need to live within the 4 budget. I mean, there are conferences that any -- every 5 elected official, department head that goes to conferences 6 can spend more or less. 7 MS. BOLIN: Right. 8 COMMISSIONER LETZ: Yes, you're required to do a 9 lot of them, but there's ways -- you know, you have to pick 10 and choose. And there may be -- you know, some years I'm 11 over, some years I'm under. It balances out. And it depends 12 a lot on how you do it, and a lot of times you carry hours 13 over from one or the other. I just think that, you know, -- 14 COMMISSIONER MOSER: Stay within the budget. 15 COMMISSIONER LETZ: -- you need to stay within the 16 budget. But, okay. 17 COMMISSIONER MOSER: I think that's true of 18 everything. 19 COMMISSIONER LETZ: Okay. 20 JUDGE POLLARD: All right. Any other questions on 21 this one? None? All right, let's move on. County Clerk, 11 22 and 12. 23 COMMISSIONER MOSER: Oh, there she is behind us. 24 COMMISSIONER REEVES: I had her hemmed in. 25 COMMISSIONER LETZ: Towards the front. 6-2-14 bwk 50 1 COMMISSIONER MOSER: Yeah, Page 11. 2 MS. HARGIS: This is Page 11. County Clerk is in 3 the very front of the book. It should be -- I mean, County 4 Clerk. Like, the third one. Commissioners Court, Elections, 5 and then County Clerk. 6 COMMISSIONER MOSER: Jannett, on 309, on postage, 7 why has that -- let's see. In the past, it's been pretty 8 high, so last year actual was 4,500. I guess about -- it was 9 down a whole lot last -- in 2013. 10 MS. PIEPER: I didn't look at what I had spent. I 11 just keep forwarding the same numbers that I budget every 12 year. 13 COMMISSIONER MOSER: It's been -- 14 MS. PIEPER: We have new methods; we're not using 15 as much postage now, because as people come in to file stuff, 16 we're scanning it in -- file-stamp it, scan it in, and hand 17 it back to them. So, our postage can be probably dropped 18 back. 19 COMMISSIONER MOSER: Like, to -- 20 COMMISSIONER LETZ: 7,000? 6,000? 21 COMMISSIONER MOSER: 6,000? 22 MS. PIEPER: I don't think I'd drop it more than 23 seven -- down to 7,000, just to be on the safe side. 24 COMMISSIONER MOSER: You were at five, then you 25 were at seven, then you were at 4,500, so that's still a 6-2-14 bwk 51 1 pretty big increase. 2 MS. BOLIN: And just F.Y.I., they're using our 3 machine, and so she's splitting the cost of the copier, which 4 hasn't been in prior budgets. And so far this year, she's 5 already used 4,200 as of May -- the end of May. 6 MS. PIEPER: 500 of that is to reimburse them for 7 their basic machine supplies as well. 8 COMMISSIONER MOSER: Okay. 9 MS. PIEPER: 'Cause at one point, we had a postage 10 machine in our office, but to help decrease the County's 11 budget, we just share their machine. 12 COMMISSIONER MOSER: Talking about 309, postage. 13 I'm just looking historically. 14 COMMISSIONER REEVES: Now, are the number of 15 recordings going up? 16 MS. PIEPER: It's hard to say. One month they're 17 up, next month they're down. It's hard to say. 18 COMMISSIONER REEVES: But did you say I could walk 19 in, file a deed and get it scanned in, and I'd walk out, and 20 you don't have to mail the deed back? 21 MS. PIEPER: Right. But, you know, we still are 22 receiving a bunch by mail, so therefore, we're having to -- 23 COMMISSIONER REEVES: I understand you. 24 MS. PIEPER: -- send those out back by mail. 25 COMMISSIONER REEVES: I understand. 6-2-14 bwk 52 1 MS. PIEPER: And we also have what's called 2 eRecording, which is helping us a lot. That's everything, so 3 our postage -- 4 COMMISSIONER MOSER: So more people -- like, I 5 brought something into your office the other day. It was 6 filed, I got the receipt and was gone. 7 MS. PIEPER: Right. 8 COMMISSIONER MOSER: So you're doing more of that 9 kind of thing? So -- 10 MS. PIEPER: Yes. 11 COMMISSIONER MOSER: -- that works efficiently for 12 you? 13 MS. PIEPER: Well, more eRecordings as well. 14 COMMISSIONER REEVES: But a lot of county mortgage 15 companies are filing release of liens. 16 MS. PIEPER: We're -- right, we're doing 17 eRecordings. 18 JUDGE POLLARD: That transfers the cost to a local 19 lawyer's office, 'cause he has to send a secretary over to 20 sit there while they do it, and -- and then he -- he charges 21 for it, so it reduces her cost and increases the client's 22 cost. 23 COMMISSIONER MOSER: Right. 24 COMMISSIONER LETZ: Good. 25 MS. PIEPER: That's one of the state things. 6-2-14 bwk 53 1 COMMISSIONER LETZ: Lawyers get a lot of money; let 2 them pay for it. 3 COMMISSIONER MOSER: Decrease the taxpayers' cost. 4 Why don't you make it seven? 5 COMMISSIONER BALDWIN: I've already written seven 6 down. 7 COMMISSIONER MOSER: Have you? Well, you're one 8 step ahead of us. 9 COMMISSIONER BALDWIN: I thought that we'd already 10 done that. 11 COMMISSIONER MOSER: No, we're just still -- 12 MS. HARGIS: I can't hear y'all. 13 MR. ROBLES: 7,000. 14 COMMISSIONER MOSER: Seven. 15 MS. BECKY BOLIN: At the same time, is that going 16 to be enough to cover our Court Compliance clerk? 17 MS. PIEPER: It should. 18 COMMISSIONER MOSER: Okay. 19 COMMISSIONER LETZ: Only question I had was office 20 supplies. 21 COMMISSIONER BALDWIN: Yeah, that's where I am. 22 COMMISSIONER LETZ: And I didn't know if that was 23 partially because of the change of -- new clerk. 24 MS. PIEPER: It is. 25 COMMISSIONER LETZ: A lot more. 6-2-14 bwk 54 1 MS. PIEPER: A couple of months ago, I had my chief 2 deputy go through all the office supplies and figure out how 3 much -- because everything in the office is going to have to 4 be changed; file stamps, stationary, letterheads, recording 5 stamps. I mean, you name it; everything has to be changed. 6 And so I have an estimate of what it's going to cost, where 7 the cheapest place to get it from is, and she estimated it to 8 be $8,985, and so I -- in the budget -- 9 MS. HARGIS: I just rounded it up to 9,000. 10 JUDGE POLLARD: And where is that cheapest place? 11 MS. PIEPER: Depending on what you buy is depending 12 on the cheapest place. Like, our birth certificate bank note 13 paper is up. Last year we had several different options. 14 Now we've only got one place that we can order it from, and 15 that's the American Bank Note Company, and they have since 16 increased the fee to $300. So, I mean, you know, there's 17 some places that you can get -- get it cheaper than others, 18 but when it comes to like our bank note paper for vital 19 statistics, we've got one place and that's it. 20 COMMISSIONER LETZ: Well, I appreciate you taking 21 the time to go through everything, 'cause that's a -- I would 22 not have thought it would have been that big of an increase. 23 I'm glad you took that on so we're not short in that area. 24 MS. PIEPER: Well, we got bids from company to 25 company, because stuff -- the prices change continuously. 6-2-14 bwk 55 1 COMMISSIONER BALDWIN: What was your request? 2 COMMISSIONER LETZ: 17. 3 MS. PIEPER: 17. 4 COMMISSIONER BALDWIN: Okay. Again, going to the 5 Auditor's notes, her suggestion is go back to 15, and the 6 note says, "LexisNexis to be paid from miscellaneous." 7 MS. PIEPER: LexisNexis came in kind of like after 8 the budget had been approved. It was a search program that 9 the Court Compliance used, because when we were going through 10 the budget process, we didn't realize that we were getting 11 Court Compliance back, and so at that point, the -- I'm not 12 sure where the LexisNexis budget came from. 'Cause I just 13 sent the Auditor an e-mail and said we need a budget 14 amendment for this. 15 MS. HARGIS: It came out of your office supplies. 16 MS. PIEPER: Okay. And then I had put it under 17 software maintenance, because I -- in the new budget, this 18 budget, you know, I had e-mailed one of them and said, "Okay, 19 where do you want me to put it?" And I was told software 20 maintenance, but that's strictly up to y'all. 21 COMMISSIONER BALDWIN: Well, it shows it's under 22 miscellaneous in our book here. 23 COMMISSIONER LETZ: So -- so the Auditor, then -- 24 MS. HARGIS: You mean -- yeah, because the 25 LexisNexis had to be paid out of somewhere, so we paid it out 6-2-14 bwk 56 1 of office supplies. 2 COMMISSIONER LETZ: So we're good to go, 15? 3 MS. HARGIS: Mm-hmm. 4 COMMISSIONER LETZ: Okay. 5 COMMISSIONER BALDWIN: Where are you going to put 6 it, LexisNexis? 7 JUDGE POLLARD: I think she said office supplies. 8 MR. ROBLES: I think it's coming out of computer 9 software. 10 COMMISSIONER BALDWIN: It shows miscellaneous. 11 There's three different lines there we're talking about. 12 MR. ROBLES: This note may not have been updated, 13 so I think it's coming out of computer software, where 14 there's a new budget in there of 2,388. 15 COMMISSIONER BALDWIN: Yeah, I had 2,388. Is that 16 it? 17 MR. ROBLES: I think that's it. 18 COMMISSIONER REEVES: So it's in there, so we can 19 take it out of office is what you're saying? 20 MS. HARGIS: Yes. 21 COMMISSIONER BALDWIN: Yeah. What is the 31 in 22 miscellaneous? I thought that's what it was. 23 MS. HARGIS: I don't have a note on that one. I 24 can't answer that right now, but I'll get you an answer. 25 COMMISSIONER BALDWIN: Well, on your suggestion 6-2-14 bwk 57 1 over here in this, Mrs. Auditor, you're suggesting -- 2 MS. HARGIS: I understand he just said he made a 3 mistake on there, and it should be -- 4 MR. ROBLES: Actually, the 3,100 is for a probate 5 seminar. There's not a budget in miscellaneous. The only 6 budget is for computer software. I think that's what 7 LexisNexis is coming from. 8 COMMISSIONER BALDWIN: So, your note here that says 9 it's going to be paid in miscellaneous is a mistake? 10 MR. ROBLES: Yeah, that should have been computer 11 software. 12 COMMISSIONER BALDWIN: Thank you. 13 COMMISSIONER REEVES: And what about 3,100 in 14 miscellaneous? 15 MR. ROBLES: There is not a budget in 16 miscellaneous. 17 MS. PIEPER: That 3,100 is the -- is in the probate 18 conference, because we send three deputies to a probate 19 conference every year. 20 COMMISSIONER REEVES: Okay, I see. 21 COMMISSIONER BALDWIN: Okay, groovy. 22 JUDGE POLLARD: Any other questions on this one? 23 COMMISSIONER BALDWIN: I don't -- does the new 24 clerk have any -- anything you want to throw in here? 25 MS. BECKY BOLIN: I don't have any questions at 6-2-14 bwk 58 1 this time. 2 COMMISSIONER BALDWIN: What did she say? 3 MS. PIEPER: She doesn't have any questions at this 4 point. 5 COMMISSIONER BALDWIN: She needs to learn to talk a 6 little bit louder. Thank you. Okay. 7 JUDGE POLLARD: Does that take care of records 8 management too? 9 MS. HARGIS: No, we need to do that. 10 JUDGE POLLARD: Separate. That's right behind; 11 it's 13. 12 COMMISSIONER LETZ: This is a dedicated fund, 13 correct? 14 MS. HARGIS: No. 15 COMMISSIONER LETZ: This is not? 16 MS. HARGIS: No. 17 COMMISSIONER MOSER: So why does it go to -- 18 salaries go to zero? 19 MS. PIEPER: Because they're being paid out of a 20 dedicated fund. 21 MS. HARGIS: We moved those salaries to a dedicated 22 fund, because there's a lot of money there, and we decided to 23 use it for a couple of years to help our budget. 24 COMMISSIONER LETZ: Okay. 25 MS. HARGIS: May not be able to continue that next 6-2-14 bwk 59 1 year, but we can do it one more year. 2 COMMISSIONER MOSER: Okay. So, it went from -- 3 good. 4 JUDGE POLLARD: 59 to zero. 5 MS. HARGIS: 'Cause that dedicated fund relieves 6 Fund 10. 7 COMMISSIONER LETZ: Okay. 8 JUDGE POLLARD: Any questions? 9 COMMISSIONER MOSER: No. 10 JUDGE POLLARD: All right. 11 MS. HARGIS: Then we go to Fund 28. Fund 28 starts 12 -- it's right behind there. It's Page 138. That is a 13 dedicated fund. 14 MS. PIEPER: That's what all the shredding is 15 coming from, I believe, correct? 16 MR. TROLINGER: Yeah. 17 MS. HARGIS: It's in that. 18 MR. ROBLES: Yes. 19 MS. HARGIS: This fund, for the new 20 commissioners -- 21 COMMISSIONER MOSER: Which one is it, Jeannie? 22 MS. HARGIS: Fund 28. It's called Records 23 Management and Preservation. 24 COMMISSIONER MOSER: I'm with you. 25 MS. HARGIS: It's a dedicated fund. Right now it's 6-2-14 bwk 60 1 being used to pay for the shredding truck that comes in to 2 shred, that we decided to use several years ago for liability 3 purposes, and for -- it was getting rid of our material much 4 quicker. This fund can be used by any department for records 5 preservation or management. This is one of the few that can 6 be used by all funds. That was something I had to learn when 7 I first came here. 8 MS. PIEPER: I believe J.P. 4 is working up some 9 kind of -- 10 MS. HARGIS: J.P. 4 has requested to use some of 11 these funds, as you recall. I think it's for a part-time 12 person to scan his documents or something. 13 COMMISSIONER LETZ: Right. 14 MS. HARGIS: The other person that -- the other 15 department that's used this is Environmental. Environmental 16 used this several years ago to get their records archived. 17 So, any kind of archiving of records that we have to keep 18 permanently, any department can use this. 19 COMMISSIONER LETZ: And the -- the old records 20 preservation is microfiche or microfilm? 28-635-411? 21 MS. HARGIS: Right. 22 COMMISSIONER LETZ: And that's in multiple 23 departments? 24 MS. HARGIS: Well, nobody's used it this year, 25 so -- most of it's -- most of the time, it just -- it's just 6-2-14 bwk 61 1 the one line item; whatever they did came out of old records 2 preservation, whether it be scanning or -- or, you know, 3 microfiche. 4 COMMISSIONER LETZ: So, the money that J.P. 4 has 5 requested would come out of this line item? 6 MS. HARGIS: Yes. 7 COMMISSIONER LETZ: Okay. 8 MS. PIEPER: On this line item -- or this category, 9 most of the fees are based off of criminal. For every 10 criminal conviction, there's a $5 fee, and that's broken out 11 into two different -- 2.50 goes to the clerk; the rest goes 12 into the -- 2.50 goes into, like, this -- the line item for 13 everything, everybody's use. But everybody uses this fund. 14 COMMISSIONER LETZ: Okay. 15 MS. HARGIS: We haven't used it for everybody, but 16 a couple of the other departments have used it over a period 17 of time. 18 COMMISSIONER LETZ: What's our balance in that 19 fund? 20 MS. HARGIS: Cash balance -- 21 MR. ROBLES: I can get it for you. 22 MS. HARGIS: Just a second; we'll get him to pull 23 that up, rather than guess. 24 COMMISSIONER MOSER: While he's looking that up, 25 the old -- old records preservation dropped 45 to 23 to 16. 6-2-14 bwk 62 1 That's good. Was that just as you were getting the work done 2 on all the recording? 3 MS. PIEPER: Right. 4 COMMISSIONER MOSER: This is just a continuation of 5 doing it -- that same kind of -- 6 MS. PIEPER: The same thing that's been going on 7 for a while. And I'm choosing this year not to use this 8 fund. Instead, I am going to use some out of 41, which is 9 another dedicated fund. And I'm not using anything out of 10 the Fund 43, which is Court Records Preservation. 11 COMMISSIONER LETZ: Okay. 12 MS. PIEPER: That way, when our new clerk-elect 13 gets in, she can assess what she thinks needs to be done, 14 and -- 15 COMMISSIONER LETZ: Right, okay. 16 MS. PIEPER: I am going use some. 17 COMMISSIONER LETZ: Before you go to 41, let me get 18 my balance on 28. 19 MR. ROBLES: 106,000. 20 COMMISSIONER LETZ: 106,000. Is there anything 21 else you can think of, Ms. Auditor, where we could switch and 22 come out of this fund -- dedicated fund, rather than our 23 general fund? Like lease copier payments or something like 24 that? Or, I mean, just anything we can do. I mean, if it's 25 a dedicated fund, the more that we can push into these 6-2-14 bwk 63 1 dedicated funds -- 2 MS. HARGIS: Let me look at the specific law on 3 this before I say anything, and then I'll let you know. 4 COMMISSIONER LETZ: If you'd look into that, I'd 5 appreciate it. 6 MS. PIEPER: Have to be kind of careful so you 7 don't go over this fine line and get in trouble. 8 COMMISSIONER LETZ: I understand, but use it to the 9 maximum. 10 MS. PIEPER: Right. 11 COMMISSIONER LETZ: Now, Fund 41. 12 MS. PIEPER: Fund 41 is where we're taking money 13 that we would normally pay out of the general fund for a 14 couple of the employees, and they're in here in the Fund 41, 15 out of that dedicated fund. So, that helps to relieve the 16 general fund. So, they have plugged in the salaries and the 17 FICA and group insurance and retirement. 18 MS. HARGIS: That's the 146. 19 MS. PIEPER: The 146 is to -- is the records 20 archival written plan that I have to do every year. Then we 21 have to do a public hearing. 22 MS. HARGIS: You went up to 146. Why is it so 23 high? 24 MS. PIEPER: It is so high because I have done my 25 records archival plan, and I believe I had e-mailed you a 6-2-14 bwk 64 1 copy of everything. I have got a quote from Kofile on a 2 bunch of the pre-Civil War documents. And so I was going to 3 go over this with y'all at the public hearing, but it's 4 just -- just a whole bunch of books that are being sent off 5 to D.S.F.I., encapsulated plastic, clean them -- the sheets. 6 It's basic records preservation for the documents for the 7 books. Back when I did the old marriage records, those 8 books, I went through a different company, because it was the 9 only company back then that we had. They cost me $1,500 a 10 book. I found another company based in Texas that all the 11 clerks are using now, because they do such a great job and 12 because of their prices. Some of the books are only costing 13 like $600 and $700, so we're able to save money. And when 14 the other clerk comes in, she can start evaluating what I 15 haven't done and go from that point, and still have a lot of 16 money left to -- to do her projects with. 17 MS. HARGIS: Is it necessary to do all the books in 18 one year? 19 MS. PIEPER: Oh, I'm not doing them all in one 20 year. That's why I said she's still going to have to -- when 21 she comes in, she'll have to evaluate and figure out where 22 she wants to go. 23 MS. HARGIS: Okay. So how many books are we doing? 24 MS. PIEPER: I didn't count them. I just counted 25 the ones that were in the worst shape. I mean, I just -- I 6-2-14 bwk 65 1 didn't count them by number. 2 COMMISSIONER REEVES: How much is it a book? 3 MS. PIEPER: Excuse me? 4 COMMISSIONER REEVES: How much is it a book? 5 JUDGE POLLARD: Depending on the book, depending on 6 the shape of the book. Some of them are -- and I'll give you 7 the -- I have the -- I can e-mail it to you, or I can hand it 8 to you. Some of the them start at 600-something, up to 9 1,500. 10 COMMISSIONER REEVES: So, $1,500 a book? 11 MS. PIEPER: No, no, no, no, no. Let me show you 12 this. 13 COMMISSIONER REEVES: How many books are we going 14 to do? 15 MS. PIEPER: I don't know; I didn't count them. 16 COMMISSIONER REEVES: Okay, how much per book? 17 MS. PIEPER: Well, it just depends on what the book 18 is. Depends on what has to be done with the book. Because 19 the gentleman from Kofile came down and evaluated each of the 20 books to find out what had to be done to it, and it's all in 21 that quote. 22 COMMISSIONER LETZ: And this is another dedicated 23 fund, correct? 24 COMMISSIONER REEVES: This is a dedicated fund. 25 COMMISSIONER LETZ: What's the balance of this 6-2-14 bwk 66 1 fund? 2 MS. HARGIS: 299. 3 COMMISSIONER LETZ: 299? 4 COMMISSIONER MOSER: Did you get -- I didn't hear 5 the answer, Jonathan. I thought you asked about the 146,000 6 compared to the previous. 7 COMMISSIONER LETZ: I didn't ask that, but I think 8 -- I mean, sounds like they're, you know, doing more than 9 they have in the past. I mean, why the increase? But 10 they're still leaving some. The -- I guess my question would 11 be, I see that we have a deputy clerk -- one of those 12 salaries is coming out of this line item. Is there a way to 13 shift another salary to this line item? 14 MS. PIEPER: Legally, no, I don't think we can. 15 We've got two coming out. 16 MS. HARGIS: Two of them coming out. 17 COMMISSIONER LETZ: Two of them coming out? But -- 18 so we -- we've maxed out on that. Again, the same question; 19 basically, anything that we can take out of these dedicated 20 funds, put them in that. And this is for your office? 21 MS. PIEPER: Yes. 22 MS. HARGIS: Yes, this is only for her office. 23 MS. PIEPER: That's one -- that's another reason 24 that I'm using this fund more than the 28, is because this is 25 for my office. The Fund 28 -- and that way, that kind of 6-2-14 bwk 67 1 saves the Fund 28 for the whole county. 2 COMMISSIONER LETZ: Right. Right. It seems to me 3 that the 146 is over -- is a very ambitious number. 4 MS. HARGIS: Yes. 5 COMMISSIONER MOSER: It does to me, too. 6 COMMISSIONER LETZ: But, I mean, it's -- you know, 7 I also think that we've done a very good job historically, 8 since I've been a commissioner, anyway, in y'all's -- 9 COMMISSIONER MOSER: Getting rid of a lot of boxes. 10 COMMISSIONER LETZ: Getting rid of boxes and going 11 through things, and preserving much of our history, which 12 needs to be preserved. So, I mean, I don't have a strong 13 feeling one way or the other if it's a usable amount -- or 14 doable amount. 15 MS. PIEPER: Well, some of these funds are going to 16 drop off in 2016, unless the Clerks Association goes back to 17 the legislation, and I'm not involved in that process any 18 more, so I don't know what they're going to do. So -- 19 COMMISSIONER LETZ: Okay. 20 MS. PIEPER: This is something we need to get done 21 while we can. 22 COMMISSIONER LETZ: Right, okay. I mean -- okay, 23 that's fine. 24 MS. HARGIS: And we have one -- 25 JUDGE POLLARD: Any questions on that? 6-2-14 bwk 68 1 MS. HARGIS: One more. 2 COMMISSIONER LETZ: Move on. 3 COMMISSIONER MOSER: What's next? 4 COMMISSIONER LETZ: One more fund, I think. Fund 5 42. 6 MS. HARGIS: 42 is County and District Technology. 7 That one, as you recall, was two legislative sessions ago, 8 and we didn't collect any money for a long time. We just now 9 started collecting a little bit of money in this one. This 10 is a combo; this belongs to both the County Clerk and the 11 District Clerk. 12 MS. PIEPER: For every criminal case, if a person 13 is convicted, they -- they pay $4 for a court technology 14 fund. So I am requesting $5,650 for a program called iPlow, 15 which will help the Collections Department to be able to keep 16 track of the payment plans and who's delinquent and all that, 17 a lot easier than what we have. 18 MS. HARGIS: And the District Clerk, Robbin -- 19 MS. PIEPER: Yeah. And Robbin has requested -- 20 MS. HARGIS: 5,000. 21 MS. PIEPER: Yeah, she's requesting money out of 22 that as well. 23 MR. ROBLES: 28. 24 MS. HARGIS: 28,000? 25 MR. ROBLES: It's in here. 6-2-14 bwk 69 1 MS. HARGIS: There's $28,000. We've not used this 2 fund. This will be the first time we've used this dedicated 3 fund. 4 MS. PIEPER: The District Clerk is requesting it 5 for, I think, a little e-signature thing for court. 6 COMMISSIONER LETZ: Are we on 42 or 43? 7 MS. HARGIS: 42. 8 MS. PIEPER: 42. 9 COMMISSIONER LETZ: Why not budget, say, 5,000 10 total off your -- 11 MS. HARGIS: Well, they just requested this 12 additional 5,650. And the 5,650 will be used by both the 13 District Clerk and the County Clerk, because they both have a 14 collection person, as you may recall, in their offices. 15 COMMISSIONER LETZ: So what's the total under the 16 Fund 42? The request should be -- 17 MS. HARGIS: 10,650. 18 MS. PIEPER: 5,650 is for my office. If a second 19 office gets it, it will be a 40 percent discount. But I 20 don't know what that -- 21 COMMISSIONER LETZ: Is the County Clerk and the 22 District Clerk that 28? 23 MS. HARGIS: Well, the e-mail that I got said they 24 could share it. So, it's going to -- 40 percent discount? 25 MR. TROLINGER: This is news to me. I didn't know 6-2-14 bwk 70 1 anything about it. 2 MS. PIEPER: I just found out Friday, because my 3 Compliance clerk just got back from a collections conference. 4 COMMISSIONER LETZ: We have funds. I'll just make 5 a note, Fund 42 is a dedicated fund. 10,650 from County 6 Clerk and 28 from District Clerk? 7 MS. HARGIS: Well, it -- actually, if she's telling 8 me that they can't share the software, but you get a discount 9 on the second one, so that would mean it would be a total of 10 $14,040 for both of them to have the iPlow software, and then 11 the 5,000 that the District Clerk has requested. And there's 12 28 thousand in there. 13 COMMISSIONER BALDWIN: 14,000 how much? 14 MS. HARGIS: $14,040. 15 COMMISSIONER LETZ: Plus 5,000. 16 COMMISSIONER BALDWIN: Where's that other 5,000? 17 MS. HARGIS: The other 5,000 is budgeted by the 18 District Clerk. Is Robbin here? 19 COMMISSIONER LETZ: Robbin's not in here, I don't 20 think, is she? 21 MR. TROLINGER: I went up to her office earlier and 22 suggested she come down here, but she's not here. The reason 23 I stood up is, previously on the iPlow software, I had 24 disapproved -- I did not approve the iPlow software. I 25 looked at it and studied it, and I just couldn't see a need 6-2-14 bwk 71 1 for the expense. It's a big expense. But, you know, this is 2 a dedicated fund, so they're bypassing me on it, basically. 3 I've had no say in it. 4 MS. HARGIS: They're requesting it, John. I didn't 5 know what. 6 MR. TROLINGER: What this -- what I do need to say 7 about this fund is we've got two servers that the electronic 8 filing needs to be -- needs to be automated in Odyssey, and 9 we need to buy a couple of servers using this fund. The -- 10 the problem is, I didn't know what the cash balance was. And 11 I could be wrong; is it a $2 fee that was added on for 12 e-file? 13 MS. PIEPER: Yes. 14 MR. TROLINGER: And that's a dedicated fund. Is 15 that a separate fund? 16 COMMISSIONER LETZ: Why don't y'all get together, 17 relook at it and come back? 18 MR. TROLINGER: I'm sorry to interject, but we do 19 need to review a couple of things with this fund, and I don't 20 think we can set it -- 21 COMMISSIONER LETZ: Okay. 22 MR. TROLINGER: -- in stone today. Thank you, sir. 23 MS. PIEPER: Yeah, if he's against iPlow, I'd like 24 to talk to him, because I don't want to do anything that he 25 doesn't approve of. 6-2-14 bwk 72 1 MR. TROLINGER: Thank you. I would like to look at 2 this. Thanks for letting us set this back. 3 COMMISSIONER LETZ: Yeah, okay. 4 MS. PIEPER: Okay. 5 JUDGE POLLARD: Any other questions? 6 MS. HARGIS: You have Fund 43. 7 COMMISSIONER LETZ: 43 is whose? 8 MS. HARGIS: Records Preservation fund. Remember, 9 they -- they established 42, 43, and 44 in the same year. 44 10 doesn't have any money in it. 43 has accumulated quite a 11 bit, and we have never budgeted this one -- we did budget 12 this one this year. Yes, we did. 13 COMMISSIONER MOSER: Yeah. 14 MS. HARGIS: How much? 15 MR. ROBLES: 25. 16 COMMISSIONER LETZ: 7,500? 17 MS. HARGIS: 25,000 is the cash balance. 18 COMMISSIONER MOSER: Looks good. 19 COMMISSIONER LETZ: Okay. Again, same statement. 20 We need to use these dedicated funds where we can. 21 COMMISSIONER MOSER: Okay. 22 JUDGE POLLARD: Any other questions? 23 COMMISSIONER MOSER: No. 24 JUDGE POLLARD: What's next? 25 COMMISSIONER LETZ: How's Kathy doing? 6-2-14 bwk 73 1 COMMISSIONER MOSER: Have we had a break? I did. 2 JUDGE POLLARD: Never had one. Want to break, 3 10-minute break? 4 COMMISSIONER MOSER: Yeah, please. 5 COMMISSIONER BALDWIN: What do you do with these 6 things, breaks? I've never had one. 7 COMMISSIONER MOSER: You'll break if you don't. 8 COMMISSIONER BALDWIN: I see. 9 (Recess taken from 11:23 a.m. to 11:38 a.m.) 10 - - - - - - - - - - 11 (Commissioner Moser not present.) 12 JUDGE POLLARD: All right. Is Tom coming back? 13 COMMISSIONER LETZ: He's on the phone. We can get 14 started. 15 JUDGE POLLARD: All right, let's resume now. Adult 16 Probation is next. We're back in session. Adult Probation 17 is next. Is there anybody to appear on that? 18 MS. HARGIS: What, Adult Probation? No, we just 19 have what's legal there, which is the phone. It's a very 20 minimal budget. 21 COMMISSIONER BALDWIN: That's all they want us to 22 do, huh? 23 MS. HARGIS: That's all we're required to do. And 24 the -- well, the D.O.E.P. instructor, they pay us back for. 25 That's according to their rules; they can't hire someone 6-2-14 bwk 74 1 within their own organization, the D.O.E.P., and that's a 2 drug offender educational program. And they can't hire them 3 within their own organization, but we can, so because they 4 have someone that's trained, we -- they -- we hire him, they 5 pay us, so it's a wash. And so this year, they said to 6 reduce it to 8,700, so that's what we've done. And the only 7 other thing is their phones. Well, John put it -- John has 8 that in there in his line item for telephones. 9 JUDGE POLLARD: Any questions on it? 10 COMMISSIONER BALDWIN: No, sir. 11 JUDGE POLLARD: All right. Let's move on, then, to 12 next one, Department of Public Safety. 13 COMMISSIONER LETZ: That's in miscellaneous, isn't 14 it? 15 MS. HARGIS: Let's see, the next one is 16 City/County. We've already done that one. 17 COMMISSIONER LETZ: No, we haven't. 18 MS. HARGIS: Department of Public Safety we zeroed 19 out completely, because they haven't asked for anything. We 20 used to have an employee in there, and they decided they 21 didn't need it any more, and they had 1,500 in there for 22 capital, and they've never used anything this year, not a 23 dime, so I just wiped it out. 24 SHERIFF HIERHOLZER: I've talked to Sgt. Lalonde 25 Friday, and he was wondering when the budget hearing was 6-2-14 bwk 75 1 going to be. He hadn't heard anything. And he said all he 2 was asking for was $500, and his whole budget had gotten cut 3 down. So, I left him a phone message this morning when I saw 4 the agenda, advising him that it appeared that it was going 5 to be on the agenda this morning, but I didn't get a call 6 back. I don't know if he was out of town this morning or 7 what, but that's what he had advised me. 8 COMMISSIONER BALDWIN: What was that? And that was 9 for the breathalyzer? 10 SHERIFF HIERHOLZER: I never saw his budget. He 11 just told me he narrowed it down to all this into only 500. 12 COMMISSIONER BALDWIN: That we're -- yeah, we're 13 down to nothing. 14 MS. HARGIS: Yeah, but he hasn't spent anything, 15 Rusty, in four years. 16 SHERIFF HIERHOLZER: I'm just relaying what I was 17 told. 18 JUDGE POLLARD: He said he was asking for $500 for 19 what? 20 SHERIFF HIERHOLZER: I don't know what for. He 21 said he had cut his overall budget. Used to, the County paid 22 for the secretary, cell phones, all kinds of other stuff over 23 there. And he had advised me Friday that only -- when we got 24 to talking about budgets, that he had whittled his budget all 25 the way down to $500, is all he was asking for. And -- but 6-2-14 bwk 76 1 he hadn't heard when any of the budget hearings were going to 2 be. And so -- and I left him a phone message. 3 COMMISSIONER BALDWIN: We paid for things like to 4 keep the breathalyzer machine going, and that -- I mean, we 5 were down to that, is the only thing I can remember. 6 COMMISSIONER LETZ: Well, if they have a request, 7 he can submit one. If not, it's zero. 8 JUDGE POLLARD: Yeah. 9 MR. TROLINGER: To let the Court know, we do spend 10 some money on D.P.S. out of the telephone line item, which is 11 really telephone and internet service. We provide them an 12 internet connection to the courthouse network so that they 13 can work with us and work in our criminal justice system. 14 And we provide them a computer, and that comes out of the 15 I.T. capital. And we refreshed it last year, so they're 16 really in good shape. They work really well with the County 17 Clerks in the office. That's the way it's really beneficial 18 to all of us. 19 COMMISSIONER BALDWIN: And J.P. courts. 20 MR. TROLINGER: And definitely -- oh, yes, the J.P. 21 courts. 22 SHERIFF HIERHOLZER: That's where the troopers' 23 tickets that the troopers write get automatically input into 24 the system. 25 MS. HARGIS: Yes. 6-2-14 bwk 77 1 MR. TROLINGER: So we do provide those services to 2 D.P.S., but they're -- they're within the I.T. budget line 3 items. 4 JUDGE POLLARD: Okay. 5 MS. HARGIS: So he'll -- I'll call and ask him if 6 he wants to present -- 7 COMMISSIONER LETZ: All right. 8 JUDGE POLLARD: Let's go -- next one is City/County 9 operations. 10 SHERIFF HIERHOLZER: Is that under miscellaneous 11 too? 12 MS. HARGIS: That's the one we already went 13 through. 14 COMMISSIONER LETZ: No, we didn't. 15 MS. HARGIS: No, we didn't. County-sponsored, I'm 16 sorry. City/County is right behind D.P.S., under 17 miscellaneous, the next page. 18 COMMISSIONER LETZ: And it has the airport -- or 19 contribution to the airport. 20 SHERIFF HIERHOLZER: And the capital. 21 COMMISSIONER LETZ: And I would suggest, Judge, 22 that we put 500,000 under capital -- under capital 23 improvements so we have it in the budget somewhere, a number. 24 JUDGE POLLARD: Yeah. 25 COMMISSIONER BALDWIN: Y'all please help me; take 6-2-14 bwk 78 1 me to it. I can't find it. 2 COMMISSIONER LETZ: Page 83. 3 COMMISSIONER BALDWIN: That doesn't mean anything. 4 JUDGE POLLARD: Well, it's right after Page 82, 5 which is right after 19. (Laughter.) 6 COMMISSIONER BALDWIN: Oh. 7 JUDGE POLLARD: If that makes any damn sense. 8 COMMISSIONER LETZ: It's under miscellaneous. 9 Second page. 10 JUDGE POLLARD: Gosh. 11 MS. HARGIS: I'm sorry, I didn't set these accounts 12 up; they were there when I got here. 13 COMMISSIONER BALDWIN: Where's the liquor store 14 budget? (Laughter.) That's the part I want. He's left it 15 out of mine. Did you do it on purpose? 16 MR. ROBLES: No, I didn't do it. 17 MS. HARGIS: Miscellaneous is at the very back, 18 between the colored tabs. 19 COMMISSIONER LETZ: Right before debt service. 20 MR. ROBLES: Here you go. 21 (Discussion off the record.) 22 COMMISSIONER BALDWIN: Thank you. 23 (Commissioner Moser entered the courtroom.) 24 COMMISSIONER LETZ: Go on, before Tom gets here. 25 COMMISSIONER MOSER: Yeah. 6-2-14 bwk 79 1 COMMISSIONER BALDWIN: City/County. 2 JUDGE POLLARD: Yeah, City/county. 3 COMMISSIONER LETZ: The 47 -- 47 is airport, and 4 then we have -- Tom, we added 500,000 under capital 5 improvements for the airport. 6 COMMISSIONER MOSER: Okay. 7 COMMISSIONER LETZ: Want to cut that? 8 COMMISSIONER MOSER: No. No. What -- what was the 9 line item? 10 COMMISSIONER LETZ: It's under City/County. 11 COMMISSIONER BALDWIN: Way back in the back. 12 JUDGE POLLARD: In miscellaneous. 13 COMMISSIONER MOSER: Okay. 14 COMMISSIONER BALDWIN: Way back. 15 COMMISSIONER MOSER: Sorry about this. 16 COMMISSIONER LETZ: It's -- well, if you can find 17 Page 19 in miscellaneous, the next one is 82. Next one is 18 83, and that's where it is. 19 COMMISSIONER MOSER: I'll catch up to you. 20 COMMISSIONER BALDWIN: We're almost through. 21 COMMISSIONER LETZ: Okay. 22 MS. HARGIS: Okay. 23 JUDGE POLLARD: All right. Any questions about any 24 of that? Okay, the next one is right behind there. It's 25 Health and Emergency Services. 6-2-14 bwk 80 1 COMMISSIONER MOSER: Mm-hmm. 2 MS. HARGIS: This is -- 3 JUDGE POLLARD: Health and Emergency Services? 4 MR. ROBLES: 630. 5 COMMISSIONER REEVES: You're recommending cuts. 6 You had recommended to cut the Kendall County EMS contract. 7 Why was that? 8 MS. HARGIS: 'Cause they haven't asked for it. We 9 put it in there, and they never -- they never asked for it. 10 But that's up to -- 11 JUDGE POLLARD: That's a good reason to cut it. 12 Let's cut it. 13 COMMISSIONER LETZ: It's -- I don't mind cutting 14 it, but if a request comes, we need to fund it out of 15 contingency, because this provides ambulance service for 16 Falling Waters and Reserve. 17 COMMISSIONER MOSER: Right. 18 COMMISSIONER LETZ: The primary responders. It's a 19 pretty important issue. They have kind of -- 20 JUDGE POLLARD: They never asked for it. 21 COMMISSIONER LETZ: I don't want to take the money 22 out. I'm saying if they do a request for it this year, it 23 needs to come out of contingency. 24 COMMISSIONER MOSER: 'Cause that's the only way we 25 get service out there. I agree with Jonathan. 6-2-14 bwk 81 1 COMMISSIONER LETZ: Kerrville will go out there; 2 just it takes them a long, long time to get there. 3 JUDGE POLLARD: Okay. 4 MS. HARGIS: Okay. 5 COMMISSIONER LETZ: I don't have a problem with 6 that. 7 MS. HARGIS: Then the next one I would like y'all 8 to discuss, Commissioner Moser added five additional First 9 Responders to this, over and above what our First Responders 10 Coordinator asked for. So -- 11 COMMISSIONER MOSER: No, I don't -- wait, let me 12 make sure -- I didn't ask for more than what he asked for. 13 MS. HARGIS: Yeah, you did. You told me to add for 14 five, and I already had money in there. That's why I 15 couldn't understand why you wanted more. 16 COMMISSIONER MOSER: Okay, no. I agree with the 17 five, and I agree with everything he said. I just wanted to 18 make sure it was in here. 19 MS. HARGIS: Oh, it's always in. 20 COMMISSIONER MOSER: Okay. 21 MS. HARGIS: That needs to come down to 32,300. 22 JUDGE POLLARD: I don't find it. 23 MS. HARGIS: Which is the -- the next to the last 24 item. 25 COMMISSIONER MOSER: What's the number? 6-2-14 bwk 82 1 MS. HARGIS: 49,800. 2 COMMISSIONER MOSER: So what's the line item? 3 COMMISSIONER BALDWIN: 630-502. 4 COMMISSIONER MOSER: 635 -- 5 COMMISSIONER BALDWIN: 630-502. 6 COMMISSIONER MOSER: 630-502, thank you. Okay, 7 Jeannie. So, just to make -- so what we're saying there 8 is -- 9 MS. HARGIS: Eric's request was 32,300. 10 COMMISSIONER MOSER: Okay. And that included the 11 additional ones that he added in, and the training and the 12 equipment? 13 MS. HARGIS: Mm-hmm. 14 COMMISSIONER MOSER: Okay, I'm good with that. 15 Thank you. 16 COMMISSIONER BALDWIN: And Eric's salary is where? 17 In the -- in the EMS contract? 18 MS. HARGIS: Yes. 19 COMMISSIONER MOSER: Yeah, this is just First 20 Responders. 21 MS. HARGIS: There's no salary in here. This is 22 just equipment and First Responders. I believe it's included 23 in the contract that you negotiated with the City. 24 COMMISSIONER BALDWIN: I do too. 25 COMMISSIONER LETZ: Page 84, it's after -- 6-2-14 bwk 83 1 JUDGE POLLARD: I don't have it. 2 COMMISSIONER LETZ: That's all right, we're done 3 with it. That's it. 4 JUDGE POLLARD: That's all right. All right, 5 what's next? 6 MS. HARGIS: Okay. The next one is our new 7 department, which is a combined department of the Animal 8 Control and Environmental Science. 9 COMMISSIONER MOSER: What's the number, Jeannie? 10 660? 11 MR. ROBLES: 641. 12 COMMISSIONER LETZ: 641. 13 COMMISSIONER MOSER: 641. 14 COMMISSIONER LETZ: One of the white tabs. 15 MS. HARGIS: It's right behind Probation; it's 16 called Environmental Health. 17 COMMISSIONER MOSER: Jeannie, we haven't found it 18 yet. 19 COMMISSIONER LETZ: It's before -- two before Road 20 and Bridge, and it's right after -- 21 MS. HARGIS: Probation. 22 COMMISSIONER LETZ: -- Probation, that and the 23 Sheriff. It's about the middle of the book. 24 COMMISSIONER BALDWIN: Environmental Health? 25 COMMISSIONER LETZ: Yeah. 6-2-14 bwk 84 1 COMMISSIONER MOSER: Okay, got you. Jeannie, since 2 this was combined -- 3 MS. HARGIS: Yes, sir. 4 COMMISSIONER MOSER: -- into the others -- 5 COMMISSIONER LETZ: 641. 6 COMMISSIONER MOSER: -- 10-641. 7 MS. HARGIS: We have for you -- in the back behind 8 the new department, we have the old departments so that you 9 can refer back to them. 10 COMMISSIONER MOSER: Okay. Can you tell me what 11 the total -- the total for the old departments were, and -- 12 and for the previous years? 13 (Low-voice discussion off the record.) 14 MS. HARGIS: Last year for Environmental Health, 15 406-549. 16 MR. ROBLES: I've got it. 17 COMMISSIONER MOSER: Just give me the total for 18 both. 19 MS. HARGIS: 774,091. 20 COMMISSIONER MOSER: 774 -- 21 COMMISSIONER BALDWIN: 091. 22 COMMISSIONER MOSER: That was the 2000 -- that's 23 the current? 24 MS. HARGIS: That's the current budget. 25 COMMISSIONER MOSER: 774, okay. What was for the 6-2-14 bwk 85 1 previous year, then? The actual. 2 MS. HARGIS: The actual? 3 COMMISSIONER MOSER: Mm-hmm. 4 MS. HARGIS: Okay, just a second. 5 MS. DOSS: 739,448. 6 COMMISSIONER MOSER: Okay. All right, thank you. 7 That's enough. 8 JUDGE POLLARD: About $70,000, $80,000 increase, 9 total. 10 COMMISSIONER MOSER: Let's see, it's about a 11 $40,000 increase over the current budget. 12 MS. HARGIS: In the current budget, it's going to 13 go over by about $50,000. 14 COMMISSIONER LETZ: And one of the things we need 15 to remember on this one, I'll just bring up as liaison for 16 this department, is that when -- the current budget, Ray had 17 nothing to do with. This is a department that we combined -- 18 we, you know, reshuffled. We looked at it and asked Ray to 19 combine two departments, and we were using an old budget when 20 he did that. And the fact that we're going over this year 21 certainly is, in my mind, no fault of his. He didn't budget 22 for it, and there was a lot of things that should have been 23 in that budget that were not. And a lot of that has been 24 catch-up on repairs out there, and catch-up on restructuring. 25 I mean, a multitude of things. So, you know, we can't look 6-2-14 bwk 86 1 at the current year a whole lot, because we have changed a 2 lot of what we're doing out there. 3 MS. HARGIS: Tom, he came in and we sat down and we 4 went -- we went number by number; we looked at what he'd 5 spent in those departments over an average, and -- and where 6 the deficiencies were when he came over, and what he was 7 spending today. Some of the vendors we had to change from, 8 because they weren't doing the job we needed them to do, and 9 so -- 10 COMMISSIONER MOSER: I don't have any problems; I'm 11 just looking at the 739, 774, and 814. And I know a lot of 12 stuff's been going on out there. I don't have a problem with 13 any person. 14 MS. HARGIS: That was pretty tight. I mean, we 15 didn't budget up -- up very much. 16 COMMISSIONER BALDWIN: Is there a new building in 17 this budget, Ray? 18 COMMISSIONER MOSER: No. 19 MS. HARGIS: There is some capital equipment for 20 the building, the very last line item, which is 35,000. 21 COMMISSIONER MOSER: Got you. But the building is 22 not there? 23 MS. HARGIS: The building is coming out of capital 24 money. 25 COMMISSIONER MOSER: Right. Right, so I'm good. 6-2-14 bwk 87 1 JUDGE POLLARD: Okay. 2 COMMISSIONER BALDWIN: What else -- what else is 3 there that increased the expense? 4 MR. GARCIA: One thing that was not forecast when 5 Jeannie and I sat down was the expense for the rabies 6 submittals. It wasn't put in the budget, $40 per submission. 7 Now, since I came in -- that came in effect in October of 8 2013, and these expenses over this fiscal year have been 82 9 rabies head submissions, and that came out to $3,700. That 10 was not forecasted in this old budget. The other increase 11 there, and in the notes you'll see also, is our adoption rate 12 has skyrocketed, okay? Which means that when you adopt an 13 animal from there, you get a $45 voucher from the County 14 which pays for the spaying/neutering, registration, and the 15 rabies vaccination. These numbers that I have are -- these 16 are my baseline items, 'cause I don't have anything from 17 prior. During the administrative review, I didn't have any 18 numbers to base any of these things on, so the adoptions 19 to-date have been, this fiscal year, $14,000 worth of 20 adoptions that we've done. 21 COMMISSIONER BALDWIN: Good. 22 MR. GARCIA: Now, those expenses were not in there. 23 They're added. Jeannie and I sat down; we looked at that. 24 Rabies, again, we don't know when we're going to have the 25 outbreaks. So, again, this is just to-date; we've already 6-2-14 bwk 88 1 had seven confirmed cases up until -- April was the last. 2 JUDGE POLLARD: And it causes a lot more 3 submissions. 4 MR. GARCIA: Yes. Again, the practices that were 5 in the past -- 6 JUDGE POLLARD: People are a lot more careful when 7 they hear about it, and that makes sense. 8 MR. GARCIA: Yes, sir. So those were added to 9 that. And again, the adoptions have increased significantly 10 from the numbers that I'm recording now, and in the monthly 11 reports that the Court is receiving, the calls, meaning the 12 calls coming in from the public to Animal Services, have 13 increased, and that's a steadily -- it is graduating up. 14 We're up to 400 calls now per month. We were averaging 350, 15 I believe I told a few of you when asking questions about 16 that. Some numbers, again, for the increase out there, 17 adoptions are at 323 to-date; that's this fiscal year. 18 Public surrenders are 324, so that pretty much erases my 19 number for adoptions. Dog impounds are 922. Dog 20 euthanizations are 290. Cats impounded, 507. Cat 21 euthanizing is 399, and that's because we have a lot of the 22 wild cat -- the feral cats that are just not adoptable. 174 23 were reclaimed, so 104 out of the 922 were reclaimed by their 24 owners. The rest are strays. And then our bites have 25 increased to 40 this year, so that cost and the quarantine, 6-2-14 bwk 89 1 they stay in there for the required 10 days. 2 COMMISSIONER BALDWIN: So basically, everything you 3 do has just kind of gone up some. 4 MR. GARCIA: Yes. And, again, when we restructured 5 the department, and with H.R. and the Auditor's department, 6 we -- I removed the Assistant Animal Control officer and put 7 him as a straight Animal Control officer, and then I have 8 that person out in the county or in the city, for that 9 matter, so high turnover there for calls. 10 COMMISSIONER LETZ: Okay. I'll just make a 11 comment; this doesn't really have a real direct budget 12 impact, but it goes back to those numbers a little bit. Now, 13 one of the things -- you know, we hear a lot about no-kill 14 facilities. Well, it's how you count the numbers as to 15 what's really a no-kill -- there's no such thing, I don't 16 think, as a no-kill facility, 'cause there's a lot of animals 17 that are just not adoptable. But the other side of that 18 is -- and I hadn't thought about it that much until I visited 19 with Ray quite a bit this year, and happened to be out there 20 a couple times, is the -- the putting an animal down, you 21 know, euthanizing a dog or cat -- a dog, probably -- takes an 22 emotional toll on the employees. That's a very, very 23 difficult job. 24 COMMISSIONER BALDWIN: No shit. 25 COMMISSIONER LETZ: And I think Ray's had some 6-2-14 bwk 90 1 ideas in that area as to how -- not how, really, but who, and 2 I think he -- hats off to Ray for recognizing that, you know, 3 some of the things that the department -- department does are 4 really, really difficult, and how he's trying to mitigate 5 that. 6 JUDGE POLLARD: And it's not much fun; I know that. 7 COMMISSIONER LETZ: Not much fun. And it's, you 8 know, allowing, you know, the employees to kind of get that 9 off their chest a little bit, how they -- you know, he does 10 it. But I really appreciate that. And then the department, 11 he's looking at reorganizing. The general -- other general 12 comment is -- and, you know, I don't need to really get into 13 the detail, or don't want to get into a discussion right now, 14 certainly. But, Ray, about what percent of your total -- of 15 your Environmental Health and Animal Control budget or 16 dollars, either way you look at it, are done in the city of 17 Kerrville? 18 MR. GARCIA: Working with the Auditor again, we 19 have 50 percent of it -- well, we got $492,541, the 20 contribution that the -- that's the business that goes to the 21 city. 22 COMMISSIONER LETZ: In the city. 23 COMMISSIONER MOSER: Say that again? I couldn't 24 hear you, Ray. 25 MR. GARCIA: $492,541. 6-2-14 bwk 91 1 COMMISSIONER MOSER: Is what? 2 MR. GARCIA: That's the combined total. That's 3 half of the operations that we serve to the city. 4 COMMISSIONER LETZ: City of Kerrville. 5 MR. GARCIA: That's with Environmental and Animal 6 Services. 7 JUDGE POLLARD: Call it a half million. 8 COMMISSIONER MOSER: So, a half million dollars 9 expense? Or is that -- 10 MR. GARCIA: Right. 11 COMMISSIONER MOSER: Okay, half a million. Okay. 12 COMMISSIONER BALDWIN: So, I want to -- 13 MR. GARCIA: I'm sorry. And let me clarify that, 14 I'm sorry, because it wasn't a percentage; this is an actual 15 number. 16 JUDGE POLLARD: Animal Control in the city. 17 COMMISSIONER BALDWIN: What? Now, wait a minute. 18 MR. GARCIA: I was apologizing to Jonathan, 'cause 19 I didn't give him a percentage. This is the actual number. 20 COMMISSIONER LETZ: Actual is fine. 21 COMMISSIONER BALDWIN: Don't apologize to him. 22 COMMISSIONER MOSER: So what's the percentage? 23 MR. GARCIA: Well, the percentage -- 24 COMMISSIONER MOSER: Okay, I think I remember. I 25 asked that before; it was 50/50. 6-2-14 bwk 92 1 MR. GARCIA: Okay, yeah, 50 percent. I'm sorry, 50 2 percent is what we do in the city, and 50 percent in the 3 county. 4 COMMISSIONER MOSER: Right, that's what I remember. 5 MR. GARCIA: That's based on -- I'm sorry. 6 COMMISSIONER BALDWIN: That's all right. 7 MR. GARCIA: That's based off the number that -- 8 when we spoke, and I said that the numbers that I am 9 calculating now and keeping track of, that's showing a 10 general trend of 50 percent in the city and 50 percent in the 11 county. 12 COMMISSIONER MOSER: Right, that's what I remember. 13 COMMISSIONER BALDWIN: I want to take it one step 14 further. Let's pretend that we decide that we're no longer 15 going to do animal control for the city of Kerrville. Will 16 it be a difficult task for you to pull that entire package -- 17 the city package out of your budget? Say, "No." 18 MR. GARCIA: I don't know about difficulty. I 19 don't think so. 20 COMMISSIONER BALDWIN: No, I don't think so either. 21 Thank you for your answer. 22 COMMISSIONER LETZ: I bring that up as, you know, 23 we -- part of a little history; bear with me on this. Part 24 of a deal that we made with the City when David Wampler was 25 mayor, I think more from a time standpoint, four years ago or 6-2-14 bwk 93 1 whatever -- 2 COMMISSIONER MOSER: Four years ago. 3 COMMISSIONER LETZ: -- four years ago, was the 4 County would take over 100 percent of Animal Control, and at 5 no cost to the City. Since then, the City has canceled all 6 of the other agreements that we made a deal on at that time; 7 that we've renegotiated them all except this one. And I'm 8 just bringing that up as -- as we get into another 9 City/County tab at some point, they're charging county 10 residents to use the library 'cause they say we don't fund 11 it. 12 COMMISSIONER MOSER: Mm-hmm. 13 COMMISSIONER LETZ: And we're funding for this out 14 of -- for no reason, because they're obligated under their 15 charter to provide this service. We're providing $492,000 16 worth of services annually at no cost. 17 COMMISSIONER MOSER: Okay. So, just for -- let me 18 make sure I understand. It's 492,000 in services provided to 19 the City, so that's about half -- 20 COMMISSIONER LETZ: The budget. 21 JUDGE POLLARD: Call it a half million. 22 COMMISSIONER MOSER: Half a million, okay. That's 23 -- we need to make that very clear. 24 JUDGE POLLARD: There's no mediator. 25 COMMISSIONER LETZ: I know. We can bring it up. I 6-2-14 bwk 94 1 just wanted to get it -- you know, I just want to make sure 2 that everyone on the Court is -- 3 COMMISSIONER MOSER: Yeah, I agree. 4 COMMISSIONER LETZ: -- fully aware of what the 5 costs are, because it's -- I know 'cause I deal with Ray on 6 almost a daily basis. And Bob's learning. 7 JUDGE POLLARD: Ray brought me something probably 8 two weeks ago with that figure in it. All right. 9 COMMISSIONER REEVES: And is it more Animal Control 10 or more Environmental Health? 11 MR. GARCIA: It's more -- 12 COMMISSIONER REEVES: I'm guessing more Animal 13 Control. 14 MR. GARCIA: That's more. 15 COMMISSIONER MOSER: And the reason I asked Ray 16 that question was from the basis of the library, 'cause -- 17 that is exactly the reason I asked, is because -- and I think 18 we're all on the same page. 19 COMMISSIONER LETZ: Okay. 20 JUDGE POLLARD: Good. All right. Where are we 21 now? Any other questions on his budget? 22 COMMISSIONER LETZ: Buster, I will make a comment 23 on the building. I mean, the building will be dealt with on 24 the -- at the court soon, you know, and a plan will come 25 forward and the whole process, but it would be out of our 6-2-14 bwk 95 1 capital -- 2 COMMISSIONER BALDWIN: Good deal. 3 COMMISSIONER LETZ: -- C.O. 4 COMMISSIONER BALDWIN: So, it's coming soon, huh? 5 COMMISSIONER LETZ: Coming soon. 6 COMMISSIONER BALDWIN: If we build it, they will 7 come? 8 MR. GARCIA: They're already there. (Laughter.) 9 I do have a question on the -- Jeannie and I were speaking 10 with Tim also, the Maintenance Director, in regards to the 11 rest of the repairs that are still needed inside the existing 12 facility. A lot of these are repairs that most of y'all -- 13 or all of y'all know are being done by the County. And what 14 I mean by "the County" is myself, staff, Rusty's work 15 program, and Maintenance. So, we're doing all these things. 16 But we talked about the money -- where that money is going to 17 come out from so I can complete these other repairs, and then 18 also for these repairs to the building that we have not yet 19 met or seen. There was some things when Commissioner Reeves 20 was out there that, you know, we looked up on the roof, and 21 they have a lot of things up there that we have to get 22 repaired. A lot of screws and stuff are backing out of the 23 roof up there, and I have no idea how long that's been there. 24 But Tim was also acknowledging that also. 25 The facility -- the outdoor kennel, the detached 6-2-14 bwk 96 1 outdoor kennel, that needs to be insulated, which we had 2 exorbitant costs for heating it this winter; on record it was 3 one of the coldest. So, again, metal-structured building, 4 and then the actual temperature that we have to maintain out 5 there by state law for the animals, it's pretty much an 6 oxymoron or counterproductive, whatever you want to call it, 7 because we got a metal refrigerator out there, and you're 8 trying to heat a metal-skinned building. It's just not 9 working. So, we did make some repairs as we talked about 10 earlier in court, and Jeannie and Tim, we worked together on 11 that to remove those propane heaters and put in electrical 12 heaters, so that was a step that also helped decrease our 13 utilities. But, again, this is what I'm asking for, if -- if 14 the money is supposed to come out of the county maintenance 15 budget, or do we put money there so I can continue to do 16 these repairs or these things that still need to be done to 17 the existing facility? 18 COMMISSIONER LETZ: This is an area that I think 19 we're -- we have been -- we're inconsistent. And I don't -- 20 you know, so at some point -- I don't know if we need it now. 21 Sometimes we have -- you know, the jail has its own 22 maintenance budget. The other -- this office does; this 23 office doesn't. So, we have 4,000 courthouse and related 24 buildings, you know. You know, I don't know that I have a 25 huge preference that we need to change it today. 6-2-14 bwk 97 1 COMMISSIONER MOSER: All of a sudden. 2 COMMISSIONER LETZ: But we do need to make the 3 budget -- make sure the money is budgeted somewhere so you 4 are clear where those funds are and who is calling for those 5 funds. 6 MS. HARGIS: When I first came here, one of the 7 things y'all did was combine these. 8 COMMISSIONER LETZ: That was probably my idea. 9 MS. HARGIS: Prior to me. But we combined them all 10 into this, and so that maintenance would all be in one area 11 so that you can see it. However, because of a lot of repairs 12 in other buildings, Tim is kind of running out of money as 13 well. So, we'll work on it; we'll find it. 14 COMMISSIONER LETZ: I think -- I mean, to me, it 15 makes the most sense to put it in the building so we can 16 maintain specific buildings, and then have a little bit of a 17 general pool under maintenance. 18 COMMISSIONER MOSER: Or use the commonality of 19 something. I don't know the best answer. 20 JUDGE POLLARD: How do you recommend? 21 MS. HARGIS: Well, I mean, it's all right there 22 where it is now, except like when you're making major repairs 23 to it, which is extending the life, it's over $5,000, the 24 auditors want to see it in that department, because it 25 pertains to that facility. 6-2-14 bwk 98 1 COMMISSIONER MOSER: Right. 2 MS. HARGIS: So we just have to put it -- we just 3 have to move money a little bit here and there. 4 JUDGE POLLARD: Well, I do think that we ought to 5 be consistent. I think we ought to have some consistency 6 about the policy. 7 MS. HARGIS: But normally when we're just 8 maintaining, we don't have these large repairs, so I think 9 the way we have it set up right now is all right. But we 10 just need to get this one in the condition it needs to be in, 11 and then it'll be under the normal maintenance and 12 repair-type items. 13 COMMISSIONER BALDWIN: It's almost a one-time deal, 14 kind of. 15 MS. HARGIS: Yeah. I mean, it's kind of like we 16 had to fix the air conditioners on top of the jail all at one 17 time. We did like half of them at one time. 18 SHERIFF HIERHOLZER: I think the issue you end up 19 with, Jonathan, back before that jail budget -- jail 20 maintenance for one particular deal. Yes, it was in the jail 21 budget where I could control it and look at it, see what all 22 was actually being done, but so was that maintenance person's 23 salary. It was all under the jail, so the Court decided to 24 switch everything over to Maintenance, which I think is a 25 good idea. Because if you put just the maintenance portion 6-2-14 bwk 99 1 under the jail budget, but you leave all the salaries for all 2 the maintenance people under the Maintenance, then how do 3 they know how much they can spend and do and all? So, it 4 needs to stay combined with salaries, people. You know, 5 budget everything all under one deal, wherever it is. And, 6 you know, we just get a printout. 7 COMMISSIONER MOSER: Except there's a special 8 month. 9 MS. HARGIS: Well we just need -- and Tim and I 10 discussed this when he did his budget. We look at all the 11 facilities, and I can make sure we have enough money for all 12 the facilities. And he doesn't have a crystal ball. This 13 has been kind of a bad year. Last year was not; it started 14 out that way, but ended up -- it ended up not being bad. But 15 we've just had a lot of -- I think because of the winter, and 16 some of our equipment is just at the point where it just 17 blew, and there's really no way for us to know too much. But 18 Tim tries to foresee those in the future, and he talks about 19 it. We write them down as the year goes on, that next year 20 this is going to be in there; next year this is going to be 21 in. So, he -- he stays on top of it. 22 COMMISSIONER MOSER: I think one thing that -- I 23 don't want to do it here, but just for the future. I know 24 that there's some facilities around the county and the city 25 that are fairly large, and they have not an extensive 6-2-14 bwk 100 1 maintenance plan, you know, where they look at all the 2 equipment that they have, you know, the life of air 3 conditioners, life of various pieces of operating equipment, 4 painting, all that kind of stuff, and they itemize the whole 5 thing, and then they've got a plan based on what the expected 6 life is, rather than just a crystal ball. I think we ought 7 to look at this, not now, but sometime over this next year, 8 and see if we can't get a better handle. 9 COMMISSIONER LETZ: Right. 10 MS. HARGIS: I'll work with Tim on developing 11 something like that. 12 COMMISSIONER MOSER: Well, there's a system that's 13 there that we don't need to recreate the wheel. I think we 14 could probably borrow it, or -- 15 JUDGE POLLARD: Tim does that some. Tim does pay 16 attention to things like that, and he's told me everything's 17 wearing out. 18 COMMISSIONER MOSER: Well, this is just a -- this 19 is a way to look at the life and to have some quantitative 20 way -- 21 SHERIFF HIERHOLZER: What Tim and I do is sit down 22 and we go over what we think may come up over the next year. 23 COMMISSIONER MOSER: Right. Well, this is just a 24 more formal process, but again, just for information. Let me 25 ask one other question of Ray, if I may, just for 6-2-14 bwk 101 1 clarification. Ray, back on 641, so the budget request is -- 2 is $814,000, right? $1,000. And your estimate for the city 3 is 492,000, is what's -- is what your expense is for this 4 current year? 5 MR. GARCIA: Right. 6 COMMISSIONER LETZ: Add in Environmental -- this is 7 Animal Control. We have to address that in the -- 8 MS. HARGIS: This is -- 9 MR. GARCIA: This is the total; this is with 10 Environmental and Animal Services. 11 COMMISSIONER MOSER: This is Environmental 12 Health/Animal Services. 13 MR. GARCIA: Right. 14 COMMISSIONER MOSER: So that's both, so I'm not 15 making a mistake? 16 MR. GARCIA: That price does include that. 17 COMMISSIONER MOSER: Okay. So, am I correct then, 18 out of that, 492,000 is for the City? 19 MR. GARCIA: Yes. 20 COMMISSIONER MOSER: And then back to Commissioner 21 Baldwin's question. Can you separate that out so it's clear, 22 okay? 23 MR. GARCIA: Right. 24 COMMISSIONER MOSER: If we get into -- 25 MR. GARCIA: We did do that. 6-2-14 bwk 102 1 COMMISSIONER MOSER: Okay. 2 MR. GARCIA: Jeannie? 3 COMMISSIONER MOSER: When we get into -- 4 MR. GARCIA: The Auditor did do that. 5 COMMISSIONER MOSER: -- negotiation with the City, 6 we're going to have to, you know, have a good explanation. 7 JUDGE POLLARD: That sounds like it's -- city 8 part's more than 50 percent, then. 9 COMMISSIONER MOSER: It does, yeah. Yeah, it's 10 about 5/8, the 61.7. 11 JUDGE POLLARD: Yeah. 12 COMMISSIONER MOSER: Or something. 13 MR. GARCIA: So it is broken out, to answer your 14 question. 15 COMMISSIONER MOSER: I just want to make sure we 16 have it broken out that way so we can -- 17 MR. GARCIA: The Auditor has a copy she provided 18 after we sat down. 19 COMMISSIONER LETZ: One of the things that may be 20 in there -- I'm not sure; I haven't talked to Ray. I said in 21 the breakout part, we need to look at vehicles, truck 22 replacement; we have to look at the whole picture. 23 COMMISSIONER MOSER: Precisely. 24 COMMISSIONER LETZ: Right, yeah. So -- and that, 25 on an annual budget, may not be included, but as long as we 6-2-14 bwk 103 1 have it, we need documentation. 2 COMMISSIONER MOSER: Okay. 3 COMMISSIONER BALDWIN: Good point. 4 JUDGE POLLARD: Well, is it really 61 percent then, 5 instead of 50 percent, Ray? 6 MR. GARCIA: I guess. 7 JUDGE POLLARD: City's part? 8 COMMISSIONER LETZ: We're adding the cost of 9 equipment and repairs in. If we don't buy new trucks this 10 year, there's no truck. Truck gets hit the year you buy the 11 truck. 12 COMMISSIONER MOSER: Well, just doing apples and 13 apples with the library, there was just operation, so it's -- 14 you know, so if we can do an apples and apples, operations 15 versus capital equipment and that kind of stuff. 16 MS. HARGIS: This is operations only. This is 17 operation only. 18 COMMISSIONER MOSER: Yeah, okay. That's the way I 19 was understanding. 20 COMMISSIONER LETZ: Okay. 21 COMMISSIONER MOSER: Okay. 22 MS. HARGIS: Okay. The next department is Ag 23 Extension, and it's the next tab. So, if you -- 24 JUDGE POLLARD: Thank you, Ray. 25 MR. GARCIA: Thank you. 6-2-14 bwk 104 1 COMMISSIONER LETZ: County-sponsored. 2 MS. HARGIS: We did that already. That's the one 3 with Dietert, that one. I got it right this time. 4 COMMISSIONER LETZ: Okay, right. Extension. 5 COMMISSIONER BALDWIN: Does anybody here need to go 6 eat lunch? I mean, are we infringing on anybody's lives? 7 COMMISSIONER MOSER: I think we're okay. 8 JUDGE POLLARD: I think we got to keep going. I'm 9 pretty sure I've got juveniles at 1:30; I need to roll. 10 MS. STEBBINS: Got lots of them. 11 JUDGE POLLARD: Oh. 12 (Discussion off the record.) 13 COMMISSIONER MOSER: I had a 1 o'clock meeting 14 scheduled, but I cannot be there for that, so -- 15 COMMISSIONER LETZ: Which Extension -- where is it? 16 MS. HARGIS: It's the next tab right behind 17 Environmental. 18 COMMISSIONER LETZ: Here it is, okay. 19 JUDGE POLLARD: Found one easy for a change. 20 COMMISSIONER MOSER: I don't have any questions on 21 the Ag Extension. 22 MS. HARGIS: His budget actually went down. 23 COMMISSIONER MOSER: Yeah. 24 MS. HARGIS: Because of an employee retiring and a 25 new employee, so that reduced the cost of that. 6-2-14 bwk 105 1 COMMISSIONER MOSER: Good management, I thought, 2 was the reason. 3 JUDGE POLLARD: Congratulations. 4 MR. WALSTON: You got it. I'll take it if you want 5 to give it. (Laughter.) 6 COMMISSIONER REEVES: Since you waited all morning, 7 do you want us to ask you questions anyway, Roy, or just say, 8 "Good job," and then go eat lunch? 9 MR. WALSTON: That would be -- whatever suits y'all 10 suits me fine. 11 COMMISSIONER BALDWIN: I've got a question. Have 12 you come up with a better idea than just a hole for me to get 13 rid of my cactus? 14 MR. WALSTON: Yeah, there's a better way; it's just 15 not very fast. 16 COMMISSIONER BALDWIN: I see. It's not going to be 17 easy. What kind of County Agent is this guy? 18 JUDGE POLLARD: Thank you, sir. 19 COMMISSIONER BALDWIN: Thank you. 20 MR. WALSTON: You bet. 21 JUDGE POLLARD: Roads and Bridges. 22 MS. HARGIS: Right, the next tab. Make it easy 23 again. Now, the first page is the revenue side, which if 24 you'll just flip over two pages to the expenditure. 25 COMMISSIONER BALDWIN: Leonard, I want to call you 6-2-14 bwk 106 1 one day real soon, and I want you to tell me when you're 2 going to finish all these other little projects like Ag Barn 3 and all these, whatever it is that y'all do, because I have 4 some roads that need to be repaired in my precinct, and I'd 5 like to see y'all get back to repairing roads. And I just 6 want to have that personal conversation. 7 MR. ODOM: That personal conversation. I just 8 heard another project that was called that -- the building 9 at -- 10 MS. HARGIS: Animal Control. 11 MR. ODOM: -- Animal Control. So -- 12 COMMISSIONER BALDWIN: Well, there may be another 13 one popping up too, but that's beside the point. 14 MR. ODOM: Yeah. My answer would be as soon as I 15 can, sir. 16 COMMISSIONER BALDWIN: Yeah. Yeah. Well, we're 17 going to talk about it closer than that, though. 18 COMMISSIONER MOSER: You have his phone number? 19 COMMISSIONER BALDWIN: I do have his phone number. 20 COMMISSIONER MOSER: Okay. 21 COMMISSIONER BALDWIN: I have his home number, too. 22 MS. HARGIS: Leonard's budget is separated into two 23 sections. The first one is administrative, and then the 24 second one is the crew. 25 COMMISSIONER MOSER: So, the administrative is 600, 6-2-14 bwk 107 1 right? 15-600? 2 MS. HARGIS: Yes. 3 COMMISSIONER MOSER: Is that what we're on now? So 4 the increase is for the -- primarily for the Engineering 5 Superintendent, code name, also known as -- 6 MR. ODOM: County Engineer. 7 COMMISSIONER MOSER: -- County Engineer? 8 MR. ODOM: Superintendent, whatever that is. 9 COMMISSIONER MOSER: So -- and we figured out this 10 year how to do it with funds that you had; we covered that. 11 So, this next year, you've put that position in here, okay. 12 So -- 13 MR. ODOM: Next year, you're talking about, right. 14 That's what I was hoping that we could do, that we'd figure 15 out a way to do this. 16 COMMISSIONER MOSER: Okay. So, you're in here and 17 he's in here, and he's doing good -- 18 MR. ODOM: Doing good stuff. 19 COMMISSIONER MOSER: -- good stuff. So -- 20 MR. ODOM: The only -- 21 COMMISSIONER MOSER: But you're in here for the 22 full year, right? 23 MR. ODOM: I'm in here for the full year. I don't 24 intend to retire yet. And I will contact the Court when I 25 get to that point, but I'm not there yet. 6-2-14 bwk 108 1 COMMISSIONER MOSER: Okay. That was the question, 2 okay. 3 MS. HARGIS: In addition to that, the two and a 4 half percent for his entire department, both 600 and 611, is 5 the 40,000. 6 COMMISSIONER MOSER: Okay, yeah. 7 MR. ODOM: May I go through some of the notes I 8 just saw? And I'm sorry, I haven't -- this is the first time 9 I saw this this morning, 'cause I was gone all last week to 10 Dallas and certification for floodplain. This -- the first 11 item, that tentative benefits, I don't know where that 12 40,736 -- 13 MS. HARGIS: We put that in. 14 MR. ODOM: I figured that. But I -- we didn't put 15 that in, so I tell the Court we didn't do it. And y'all have 16 reduced my salary; you've reduced Kelly's salary. You've 17 reduced the ladies' in my office salary, and Charlie has zero 18 salary. 19 MS. HARGIS: No. No. I don't know what I've got. 20 COMMISSIONER MOSER: No, Charlie's got 96,000. 21 (Low-voice discussion off the record.) 22 MR. ODOM: Well, the screen is different than what 23 I see right here. 24 MS. HARGIS: I have a feeling that -- here you go. 25 MR. ODOM: Okay. 6-2-14 bwk 109 1 MS. HARGIS: Sorry. You had the wrong copy. 2 MR. ODOM: Totally different than what I had, okay. 3 MS. HARGIS: If you don't put administrative budget 4 in there and you just pull current, it will pull a different 5 budget. 6 MR. ODOM: Right. Well, it looks like I'm within 7 $8,000, including that 40,000 added. I really haven't 8 increased the budget in 600, other than salaries. 9 COMMISSIONER MOSER: If I look at it, you know, 10 take the 96,000 for the Engineering Superintendent and the 11 40,000, that's about -- 12 MR. ODOM: 130. 13 COMMISSIONER MOSER: -- that's 130 and 130. 14 COMMISSIONER LETZ: Most of it's in benefits. 15 There's a little increase in -- under conferences. 16 COMMISSIONER MOSER: Right. 17 MS. HARGIS: Yeah, he's going to have another 18 person under group insurance and all that. 19 COMMISSIONER BALDWIN: 40,000, is that salary 20 increases? Is that the two and a half? 21 COMMISSIONER MOSER: Yeah, that's two and a half. 22 JUDGE POLLARD: So the bottom line is, we don't 23 have any questions. 24 COMMISSIONER LETZ: No, not on that one. 25 MR. ODOM: Yeah, group insurance, retirement, 6-2-14 bwk 110 1 things like that, I really have no control. 2 JUDGE POLLARD: You have no control over that. 3 COMMISSIONER LETZ: Okay. 4 JUDGE POLLARD: All right, thank you. 5 COMMISSIONER LETZ: 611. 6 MR. ODOM: 611, yes, sir. 7 COMMISSIONER LETZ: Do you have a current 611? Ms. 8 Auditor, does he have -- 9 MS. HARGIS: Yes. 10 MR. ODOM: 611. What I see there is retirement, 11 and I have no control over that. That's increased a couple 12 of thousand right there. 13 COMMISSIONER MOSER: How about 459, flood damage 14 repairs, 5,000? Looking at your notes, you're saying, "Well, 15 might happen." 16 MR. ODOM: Well, I always keep that in, 'cause it 17 may happen. And I -- if we don't use it, then we just keep 18 it in -- keep it in the budget. But -- 19 JUDGE POLLARD: It's kinds of your emergency 20 reserve? 21 MR. ODOM: It's emergency reserve. If I can't take 22 care of it out of my regular budget, which I've done for 23 23 years, be able to do it, we will hit that 5,000. We may wipe 24 that out before I will take out my other money to do it. But 25 a lot of times asphalt or sealcoat, maybe we have to stop 6-2-14 bwk 111 1 what we're doing there and come back and sealcoat that road 2 to get it back up. But other than that, we -- that 5,000 is 3 just a minuscule -- my goodness, that's a quarter of a 4 percent of my budget. 5 COMMISSIONER MOSER: Yeah. 6 COMMISSIONER BALDWIN: Not much. 7 COMMISSIONER MOSER: Vehicle insurance sort of like 8 doubled from a few years ago to today, and that's just 9 because there are newer vehicles? Or Jeannie may know the 10 answer to that. Jeannie? On vehicle insurance for vehicles, 11 it went from 16 to 18 to 20, and now to 28. Is that because 12 of insurance just because of newer vehicles? 13 MS. HARGIS: Newer vehicles and -- and making sure 14 that all of the vehicles that he's supposed to pay for are in 15 his department. 16 COMMISSIONER MOSER: Okay. 'Cause there's probably 17 some new vehicles in there for insurance. 18 MS. HARGIS: Those big new trucks cost a lot of 19 money. 20 COMMISSIONER MOSER: Okay. All right. The -- 21 well, nevermind, I'm not going to ask that question. Capital 22 outlays. 23 MR. ODOM: Capital outlays. May I -- that one is a 24 huge number. And I -- 25 COMMISSIONER MOSER: Yeah, that's bigger than huge. 6-2-14 bwk 112 1 It's gigantic. 2 MR. ODOM: When I originally put my budget in, it 3 was zero, because y'all told me it would probably be 4 amortized over the next five years; don't anticipate any. I 5 had a wish list. That is the completion of that wish list, 6 and I was informed to put that in the budget, and that's what 7 I did. 8 MS. HARGIS: Yes. That is your planning tool. If 9 he needs it, he needs to show it to you. However, you will 10 go in the hole $863,000 if he spends that money. 11 COMMISSIONER REEVES: You have a wish list. Is 12 there anything that absolutely, positively has to be replaced 13 'cause it doesn't run no more? It's broke down; it will cost 14 more to fix it than -- whatever? 15 MR. ODOM: Your -- there's a difference between 16 wish list and wants. I tried to itemize the things on this 17 list to show you my needs. And -- 18 COMMISSIONER MOSER: But you use "wish, want, and 19 needs," and needs is what we're asking about. 20 MR. ODOM: Yeah, I may have had it backwards; I 21 don't know. But it's my needs is what I looked at. And 22 number one I had down hydrosealers down, because we do not 23 have anything to really -- as we do ditch work, and when -- 24 what I'm concerned about is future, that the EPA is having 25 more and more power to come on you. We're liable technically 6-2-14 bwk 113 1 for ditch work. Can be a field out there under the 2 Agriculture Department, and they won't regulate, and their 3 runoff, to me, causes erosion and everything else. So, we 4 looked at at least a hydrosealer to -- to curb what I think 5 will come about; it's just coming about. Regulations are 6 going to be tighter for water quality and all, and we get 7 blamed for it. So, I think that that sealer was one thing. 8 And then a grapple hook attachment for that L-35, that small 9 loader, and number three was a welder. The old one at 10 Ingram, the old yellow one that we pulled around went kaput, 11 so we think we need something there. I gave you this list. 12 And the answer is, you know, I could use any one of these, 13 really, to fit it. Dump trucks, I've got two backups when 14 sealcoat's going, so that's -- it doesn't get any cheaper. 15 My gosh, they're talking about 87,000 a truck now, so I just 16 don't know. I'm anticipating we would make it -- I didn't 17 anticipate having any capital outlays, but I was asked to do 18 it; that's what we gave you. 19 COMMISSIONER MOSER: I'm back to Bob Reeves' 20 question. If you have something -- is there something that 21 just doesn't work or costs more to repair it than it does to 22 replace it, that falls under the "need" category? 23 MR. ODOM: If I need to replace something, I'll 24 tell you, it's dump trucks. 25 JUDGE POLLARD: Well, Leonard, we're looking at a 6-2-14 bwk 114 1 budget where our expenses are higher than our revenues for 2 the year. Now, we're talking hundreds of thousands of 3 dollars, so that you understand that's the backdrop we're 4 working under. 5 MR. ODOM: Right, sir. 6 JUDGE POLLARD: So, tell us what you just 7 absolutely have to have. 8 MR. ODOM: Have to have? 9 COMMISSIONER MOSER: If you had -- I'm sorry, 10 Judge. If you had 250 -- 11 JUDGE POLLARD: Am I saying it right? 12 COMMISSIONER MOSER: If you had $250,000 rather 13 than $650,000, what would you use the 250,000 for? 14 MR. ODOM: Two dump trucks, and probably -- 15 JUDGE POLLARD: A welder to replace the one that 16 quit? 17 MR. ODOM: Yeah. 18 COMMISSIONER BALDWIN: Went kaput. 19 MR. ODOM: Went kaput. 20 JUDGE POLLARD: Kaput. 21 COMMISSIONER LETZ: One of the things that -- and 22 this may or may not -- depending on what we do with the truck 23 that was at the J.D.C., you do need either the existing one, 24 or a new one for the County Engineer, correct? 25 MR. ODOM: That's correct. 6-2-14 bwk 115 1 COMMISSIONER LETZ: That's a -- 2 COMMISSIONER MOSER: Is that in here? 3 COMMISSIONER LETZ: There's a vehicle -- I see a 4 Ford F-350. I see a 350, which he said he didn't need a 350. 5 MR. ODOM: No, he does -- 6 JUDGE POLLARD: Does he need a 250? 7 MR. ODOM: I think the 150 will work. Charlie 8 doesn't need -- 9 COMMISSIONER MOSER: I think Charlie's happy with 10 that. 11 COMMISSIONER LETZ: But we haven't decided he's 12 getting it. But the other thing is, that truck that we have 13 does not have four-wheel drive. And when he's going out in 14 conditions, you know, is that an important thing that he have 15 a truck with four-wheel drive or not? 16 JUDGE POLLARD: Is it, Leonard? 17 MR. ODOM: Well, my supervisors don't have 18 four-wheel drive. They have two-wheel drive, which they stay 19 on our roads, so I don't think Charlie is probably going to 20 be in that -- if he really needs it, he can borrow mine. 21 Mine's a four-wheel drive. I go places that I'm worried 22 about sometimes whether I will get out of it. So -- 23 COMMISSIONER LETZ: That's my thought, is he's 24 going to be inspecting roads during subdivision construction, 25 things that you currently are doing. If he's going out in a 6-2-14 bwk 116 1 flood and trying to assess what equipment we need where, you 2 know, if he's off -- I mean, I can assure you, if he goes out 3 on Lane Valley after a flood, he's going to need four-wheel 4 drive. 5 COMMISSIONER MOSER: I thought we closed on that. 6 COMMISSIONER LETZ: If he goes out on -- give me 7 one -- on Felix Fisher Road -- 8 COMMISSIONER REEVES: Past Mo Ranch, and it's 9 raining. 10 MR. ODOM: Every road we got right now is 11 sealcoated. 12 COMMISSIONER LETZ: I know. 13 MR. ODOM: Every one of them. 14 COMMISSIONER LETZ: I know. But they also -- we 15 also -- 16 JUDGE POLLARD: How many? 17 COMMISSIONER LETZ: If you don't need it -- or if 18 you need it, request it. If you don't, don't. But I'm just 19 saying, you know, the current truck does not have it. 20 MR. ODOM: May I do this? To answer your question, 21 let me ponder this list. 22 COMMISSIONER BALDWIN: Yeah. 23 MR. ODOM: I was afraid you might ask me that up 24 here. I'm not ready to really talk about that. 25 JUDGE POLLARD: Leonard, if this year we had rising 6-2-14 bwk 117 1 revenues, we'd be going with you, but we're -- we're in a 2 shortfall situation with -- with revenues that are going 3 down. 4 MR. ODOM: My original budget, when I -- I think I 5 was $25 under this year's budget. I was asked to relook at 6 everything. I gave you what this list looks like that the 7 department could use. If y'all will grant me time to ponder 8 it, to really talk to my people, and we will assess what we 9 think we really need. 10 JUDGE POLLARD: Absolutely. You have to have time 11 to -- 12 MR. ODOM: The dollar amount that I need to look 13 at. 14 JUDGE POLLARD: Yeah. 15 COMMISSIONER MOSER: Yeah, I think absolutely have 16 to have, and include what Jonathan's asking. Do you need a 17 four-wheel drive for Charlie or not? And make that part of 18 your absolute need things. And -- and I'll withdraw my, 19 "What would you do with 250,000?" I'd rather go with the 20 absolute need question. But that's where I -- you know, 21 instead of 650, 250 would sound a lot better. 22 MR. ODOM: I think I would be -- I would be back 23 down to -- within budget and all, I'm pretty sure. But what 24 we've asked for is essentially the same that I've had. It's 25 just some items that -- 6-2-14 bwk 118 1 COMMISSIONER LETZ: But -- 2 JUDGE POLLARD: It's been -- and the economy's been 3 that way for about that same period of time. 4 MR. ODOM: I know. 5 COMMISSIONER LETZ: I have two questions, Leonard. 6 One, 611-556, concrete/cattle guards. There's $35,000 7 budgeted. We've never spent more than 6,000. 8 MR. ODOM: Okay. 9 COMMISSIONER LETZ: Just one -- there's that item, 10 which seems high to me. And then the other one, next one 11 right below is right-of-way survey engineering. That seems 12 like that one, that's too low. That's something that we tend 13 to have Voelkel go out and do an engineering survey, and I 14 don't know where these monies are coming from, but I think 15 2,000 is too low. You know, I'll let you answer them. 16 MR. ODOM: Okay. 17 COMMISSIONER MOSER: I think the notes cover the 18 35,000, if you looked at that. 19 MR. ODOM: What we were looking at is that next 20 year that you've got Spur 100 concrete, but what I was 21 wanting to do this budget year was that building there that's 22 been sitting on the ground over there for a long time that I 23 bought. So, I -- that is a catch-all. Either we will try to 24 pour a slab for that building, and if we don't get to it this 25 year, it will be caught next year. 6-2-14 bwk 119 1 COMMISSIONER LETZ: All right. I did not read the 2 note. 3 MR. ODOM: And if not, it's going to be Spur 100 4 and some other projects. 5 COMMISSIONER MOSER: Speaking of the Spur 100, 6 there was a question in your mind whether that was TexDOT's 7 culvert and bridge or whether it was the County's. What's 8 the answer to that? 9 MR. ODOM: I don't have -- I can tell you my 10 personal feeling. I know where the boundary goes; it goes 11 past the creek. 12 COMMISSIONER MOSER: So it's TexDOT's. 13 MR. ODOM: To me, if they're using the cemetery, 14 the cemetery goes all the way across. That would be in their 15 jurisdiction. 16 COMMISSIONER MOSER: So let's don't -- 17 MR. ODOM: But their comment was that -- well, 18 their comment was that they did have an answer for me, and 19 that it was -- 20 COMMISSIONER MOSER: You know, this is -- this is 21 a -- this is pretty big safety thing right there. That 22 bridge really narrows. 23 MR. ODOM: It's narrow. 24 JUDGE POLLARD: Way down. There's a lot more 25 traffic in that area now. 6-2-14 bwk 120 1 COMMISSIONER LETZ: Yeah. 2 COMMISSIONER MOSER: And a question whether it was 3 the County's responsibility to -- 4 MR. ODOM: Well -- 5 COMMISSIONER MOSER: You know, for this -- this 6 issue? 7 MR. ODOM: We're going to go forward to -- I'm 8 going to widen that. That's part of this 35, if I don't get 9 to that slab. Or I will do the slab with the money that I 10 have. 11 COMMISSIONER MOSER: No, but still, is it our 12 responsibility or is it TexDOT's? 13 MR. ODOM: Sir, how do you get blood out of a 14 turnip? If they refuse. 15 COMMISSIONER MOSER: If it's their responsibility, 16 then I don't think we ought to put it in our budget. 17 COMMISSIONER LETZ: But -- 18 JUDGE POLLARD: How often do they need to be 19 reminded of the liability they have if they don't widen it? 20 That's their responsibility. That's how you get it out of 21 them out. "Would you like to be sued by somebody?" 22 COMMISSIONER MOSER: Put a barrier or something so 23 people don't run off and kill themselves. 24 MR. ODOM: Well, it's about a car and a half, so 25 it's only a one-car crossing, is what it is. 6-2-14 bwk 121 1 COMMISSIONER MOSER: Right. Right. 2 MR. ODOM: And -- 3 COMMISSIONER LETZ: It needs to be fixed. 4 COMMISSIONER MOSER: Needs to be fixed. The 5 question is, do we fix it or do they fix it? 6 COMMISSIONER LETZ: Maybe the County Attorney 7 should write a letter to TexDOT; maybe that will get some 8 action. 9 MR. ODOM: I get definite silence when I bring it 10 up, and when they -- when the conversation ends and there's 11 silence, it means that they're thinking about it. 12 COMMISSIONER MOSER: Well, if it's there, I'm with 13 Jonathan. County Attorney write a letter, and say -- 14 COMMISSIONER LETZ: That'll get it off high center. 15 COMMISSIONER MOSER: Right. 16 JUDGE POLLARD: Why don't you write it for the 17 County Judge to sign, and it's the Commissioners Court 18 authorizing me to sign it on behalf of Commissioners Court. 19 Let's put it on the agenda; we can do that. 20 COMMISSIONER MOSER: Yeah. 21 JUDGE POLLARD: Okay. 22 COMMISSIONER MOSER: Okay. 23 MR. ODOM: Okay. So, we'll -- I don't need to 24 worry about that. I will get an answer. 25 JUDGE POLLARD: Put some language -- liability 6-2-14 bwk 122 1 language in there too. 2 MS. STEBBINS: Pardon? 3 JUDGE POLLARD: Put some liability language in that 4 letter. 5 COMMISSIONER LETZ: Okay. 6 COMMISSIONER MOSER: Okay. Another part of it was 7 over on -- that 35,000 was over by Dave's Place. Is that 8 what -- was that part of that? 9 MR. ODOM: That's part of -- part of that building 10 that wall out. And -- 11 COMMISSIONER MOSER: Yeah, and that's another 12 super-dangerous -- 13 COMMISSIONER LETZ: In Center Point on River Road. 14 MR. ODOM: That's ours. 15 COMMISSIONER MOSER: Okay, that's in here. That's 16 what you have? 17 MR. ODOM: That's part of it. 18 COMMISSIONER MOSER: Good. All right, thank you. 19 COMMISSIONER LETZ: Okay. All right. 20 COMMISSIONER MOSER: That's all I have. 21 MR. ODOM: Did I answer your question? 22 COMMISSIONER REEVES: Yes, sir. 23 MR. ODOM: Just give me a little bit of time, and I 24 will give you those items. 25 JUDGE POLLARD: Good job, Leonard. I just -- it's 6-2-14 bwk 123 1 tough for everybody right now. 2 MR. ODOM: Right. 3 JUDGE POLLARD: That's just the way it is. 4 MR. ODOM: Well, that's the way it is. I -- we'll 5 live with it. 6 JUDGE POLLARD: Yeah. Thank you very much. 7 MR. ODOM: Yes, sir, thank you. 8 MS. HARGIS: Wait a minute. Wait a minute, 9 Leonard. You've got the flood control and dam repairs. I've 10 got $10,000. 11 COMMISSIONER MOSER: What's the line? What page 12 are you on, Jeannie? 13 MS. HARGIS: Just keep going to Fund 22. 14 COMMISSIONER LETZ: 134. 15 MS. HARGIS: Page 133. It's called Flood Control. 16 COMMISSIONER MOSER: Yeah, okay. 17 MR. ODOM: Flood Control? 18 COMMISSIONER MOSER: Dam repairs. 19 COMMISSIONER LETZ: Dam repairs. 20 MR. ODOM: Oh, I see another one too. I've got 21 contingencies at 31,841. I don't know -- I don't recall 22 increasing that, and I always use 20,000 just as a catch-all. 23 That's about 1 percent of my budget for catch-all. So, I 24 don't know what that 31,000 is. 25 MS. HARGIS: It's this one. 6-2-14 bwk 124 1 COMMISSIONER MOSER: Are you on 670? 2 MS. HARGIS: I'm on 22-670-400, dam repairs. 3 COMMISSIONER MOSER: Okay. And what -- 4 MR. ODOM: Flood control. 5 MS. HARGIS: We put 10,000 in there just as -- 6 that's a dedicated -- kind of a dedicated fund. 7 COMMISSIONER MOSER: Dam repairs? 8 MS. HARGIS: Mm-hmm. 9 MR. ODOM: Well, that would be a catch-all if we 10 have something. We may have it in July, so -- 11 MS. HARGIS: There's another one, all right? And 12 then the next one behind that. 13 COMMISSIONER LETZ: Wait, quick question. How much 14 is in that fund -- dedicated fund? And my thinking is, is 15 there a way, for flood control reasons, to do a couple of 16 these -- these real bad water crossings, the one at River 17 Road and one at Spur 100 out of flood control, as a flood 18 control issue? 19 COMMISSIONER MOSER: Could be. 20 MS. HARGIS: I don't think there's enough. 21 JUDGE POLLARD: I wouldn't be in favor of doing the 22 one on -- 23 COMMISSIONER LETZ: Well, Spur 100 -- 24 JUDGE POLLARD: TexDOT's going to have it. 25 COMMISSIONER LETZ: But I'm just saying what's the 6-2-14 bwk 125 1 balance for that? 2 MR. ROBLES: 83,000. 3 COMMISSIONER LETZ: 93,000? 4 MR. ROBLES: 83. 5 COMMISSIONER LETZ: 83,000. 6 MR. ODOM: How much? 7 COMMISSIONER LETZ: 83,000 in flood control. Flood 8 control, to me, I don't know -- ask the County Attorney if 9 there's anything they can do to help flood control, and it 10 may include an area where water's being blocked up from a 11 narrow crossing, which I'm thinking is -- 12 COMMISSIONER MOSER: Which is right there at Spur 13 100. I mean -- 14 COMMISSIONER LETZ: River Road. 15 COMMISSIONER MOSER: Right. 16 COMMISSIONER LETZ: Again, if you push money into a 17 dedicated fund, it's something to look at, anyway, if we can 18 push money from the general fund to a dedicated fund, if it 19 helps. 20 MR. ODOM: That would. 21 COMMISSIONER LETZ: Okay. Just a comment. 22 MR. ODOM: That would be the -- that would be a 23 catch-all for several more years for budget purpose-wise. 24 JUDGE POLLARD: Good idea. 25 COMMISSIONER LETZ: Okay. 6-2-14 bwk 126 1 MS. HARGIS: So, that's a great idea. All right. 2 The next one is the Schreiner Road Trust. There's not much 3 money there. I put -- put 9,000 in again, just to -- just 4 for Precinct 4. We can actually do a budget amendment. I 5 don't think there's anything out there. That has to be a 6 road -- road in either Precinct 1 or Precinct 4, so we just 7 budgeted it to make sure that if something comes up, you have 8 it. But we're not getting but maybe $322 right now. We 9 don't get the principal -- the corpus; we just get the 10 interest, and there's no interest to be had very much. 11 COMMISSIONER MOSER: So, what -- 12 MS. HARGIS: And that -- 13 COMMISSIONER MOSER: With the unified road system, 14 why do we have that? 15 MS. HARGIS: The Schreiner Road Trust was given to 16 us by -- 17 COMMISSIONER MOSER: We don't get any money from it 18 any more? 19 MS. HARGIS: You don't get any. It was dedicated 20 -- it's a trust fund for Precinct 1 and Precinct 4. 21 COMMISSIONER MOSER: Yeah, I understand. 22 MS. HARGIS: And we -- and we basically got money 23 from the interest off of the principal. And because the 24 percentages of interest rates are so low, the amount of money 25 that we're receiving on an annual basis is nominal. 6-2-14 bwk 127 1 COMMISSIONER MOSER: How much is in the fund? 2 MS. HARGIS: I don't know. 3 MR. ROBLES: $401. 4 COMMISSIONER MOSER: So -- 5 COMMISSIONER REEVES: 401 in there? Then -- 6 COMMISSIONER LETZ: We've used that quite a bit in 7 recent years. 8 COMMISSIONER MOSER: Is it gone? 9 MS. HARGIS: The money they've given us -- now, 10 this is -- the principal is a hundred -- I believe it's 11 100,000 or 150,000. 12 COMMISSIONER MOSER: Oh, so it's $150,000. 13 MR. ODOM: 100,000. 14 MS. HARGIS: $100,000 principal. 15 COMMISSIONER MOSER: $100,000. So can we use the 16 $100,000 -- 17 MS. HARGIS: No, we cannot. 18 COMMISSIONER MOSER: Does that stay there? We can 19 only use the interest off of it? 20 MS. HARGIS: Right. 21 COMMISSIONER MOSER: Not the principal. 22 COMMISSIONER REEVES: Basically an endowment. 23 MS. HARGIS: Basically an endowment. 24 COMMISSIONER MOSER: Okay. So, with the $9,000 you 25 have in there, we don't have any money coming in. There 6-2-14 bwk 128 1 isn't any revenue off of the fund, so why are we putting 2 9,000 there? Why isn't it just part of the unified road 3 system? 4 MS. HARGIS: It's always been available to fix 5 those roads. And that has been -- 6 COMMISSIONER MOSER: But we don't have any revenue, 7 so why wouldn't we just use Leonard's -- 8 MS. HARGIS: We do use -- 9 COMMISSIONER MOSER: Like, in Precincts 2 and 3? 10 MS. HARGIS: We do, if we have it. But if we have 11 roads that -- again, it's a dedicated fund. If we can use 12 these funds, we have used it in the past. 13 COMMISSIONER MOSER: We can't use it. You just 14 told me it wasn't -- 15 MS. HARGIS: Now we don't have any money. 16 COMMISSIONER MOSER: Let's make it zero. 17 MS. HARGIS: I did. 18 COMMISSIONER MOSER: Oh, you did. I'm sorry, I 19 didn't hear you say that. Okay. 20 MS. HARGIS: Okay? Is that it? Okay. The next 21 tab is Juvenile Detention. 22 MR. ODOM: Thank you. 23 COMMISSIONER LETZ: Thank you. 24 (Low-voice discussion off the record.) 25 COMMISSIONER MOSER: You had a chance to get rid of 6-2-14 bwk 129 1 that cap, and you didn't do it. I was going to buy that from 2 you. 3 SHERIFF HIERHOLZER: I'm afraid I'd have to work 4 the offense. 5 MR. DAVIS: Yeah. (Laughter.) 6 COMMISSIONER BALDWIN: Attempted murder. Here is 7 Leonard's cap. 8 MS. HARGIS: Before he gets started, this budget 9 has been updated in your system to reflect all the detention 10 officers under one line item, and raising them all to the 11 same level, which is what the employee study showed. We only 12 had -- we had four, five, six -- seven that we had to raise, 13 so they're all in here now. 14 COMMISSIONER LETZ: And so these were ones that we 15 did not do last year? 16 MS. HARGIS: We didn't do them last year. We were 17 going to tier them, and so this is the finish of the tier. 18 COMMISSIONER LETZ: Okay. 19 MS. HARGIS: And we combined them all as officers. 20 Some of them were support staff and detention officers, and 21 they're really all officers, so H.R. Department requested 22 that we put them all under one line item to make it easier 23 for them, 'cause that's what they are. They're all detention 24 officers. 25 MR. DAVIS: There are also a couple of items in the 6-2-14 bwk 130 1 courthouse I'd like to address that are not in this budget. 2 MS. HARGIS: I'm going to give it to him. 3 COMMISSIONER BALDWIN: So you got the detention 4 officer line up to par or up to snuff, and we have the 5 part-time people up to snuff. What else is there to do, 6 outside of the administration? 7 MR. DAVIS: The question that -- one of the 8 concerns, at least from my standpoint, with the operations at 9 the facility is there, at the administrative level, is no 10 repetition. We're in a position now that we have one 11 individual that is trained and responsible for all training 12 of all staff. If, by some chance, she decides to leave, we 13 are then in a very, very bad position, whereas to save money, 14 we do all of our training in-house in order to do that. 15 COMMISSIONER BALDWIN: Including certification? 16 MR. DAVIS: Yes, sir, everything that we can, and 17 which is almost everything, we do in-house. 18 COMMISSIONER BALDWIN: Yeah. 19 MR. DAVIS: But we have to have a trainer to go to 20 the trainer for -- to the training for trainers. 21 COMMISSIONER BALDWIN: Make sure that person 22 doesn't leave. 23 MR. DAVIS: Well -- 24 COMMISSIONER BALDWIN: What kind of leader are you? 25 MR. DAVIS: One that's afraid not to have 6-2-14 bwk 131 1 repetition built into the system. Wherever this Court goes 2 in the future, whether that be with the facility 3 administrator or with another staff member, I would highly 4 recommend that you have more than one individual capable of 5 providing training to staff members. Otherwise, we're in a 6 situation where we're going to have to pay travel for 7 basically 80 hours for each staff member to go to other 8 locations, such as San Antonio, Austin, or Huntsville to 9 receive training in order to get certified. It is much, much 10 more cost-effective to send one person, and that's something 11 that I'm not sure that's reflected in this training budget. 12 I don't know the actuals of what it would cost to get another 13 individual up to that level, but this $8,000, I can tell you, 14 is probably for -- basically for one person to get up to that 15 level. 16 JUDGE POLLARD: So, you're saying you need to 17 double that? 18 MR. DAVIS: I'm not saying that, Your Honor. I am 19 saying that it is a concern. I don't know that doubling it 20 -- I don't know that that's necessary, and I don't recommend 21 any changes to that 8,000 right now, but it is something that 22 could become an issue in the future; I'll say that. Along 23 those same lines, and being wrapped into this -- this 24 mechanism is -- 25 JUDGE POLLARD: So you're laying some groundwork 6-2-14 bwk 132 1 now. 2 MR. DAVIS: I am, yes, sir. That is exactly -- 3 thank you. Also, the vehicle that is no longer -- the pickup 4 that -- being gone, we would -- and that's something I know 5 that I spoke with you about; I spoke to the Auditor and H.R. 6 Director about. I didn't think that we needed that pickup, 7 and I don't think we need that vehicle. However, we do -- 8 would appreciate access to a county pool vehicle specifically 9 for training. When one of the individuals has to go over for 10 two or three or four days to training, if we had access to a 11 county pool vehicle, that would greatly help, and it would be 12 much cheaper than having to pay mileage. 13 JUDGE POLLARD: There's just one county vehicle. 14 COMMISSIONER LETZ: Right now there is, yes. 15 JUDGE POLLARD: And it's a car. 16 COMMISSIONER LETZ: It's a car. 17 MS. HARGIS: And I was supposed to buy another one, 18 but I haven't had a chance to. 19 JUDGE POLLARD: Well, do we have -- are we having a 20 lot of conflicts, people wanting it -- two or three people 21 want it at the same time? 22 (Ms. Hargis shook her head.) 23 JUDGE POLLARD: Then why do we need another 24 vehicle? 25 COMMISSIONER LETZ: Well, we are -- I will say that 6-2-14 bwk 133 1 we are -- it's being -- we're asking more people to use the 2 vehicle. I agree with you; I'm not saying we need to add 3 one, but we are -- for the first time, really, we have the 4 veterans officer who is using it quite a bit, and other 5 departments may. 6 COMMISSIONER BALDWIN: What about the daily trips 7 to the bank? 8 COMMISSIONER LETZ: They're supposed to be. I 9 don't know if they're doing it. 10 COMMISSIONER BALDWIN: Do they use that car? 11 MS. HARGIS: She was using it, but she's not any 12 more. 13 COMMISSIONER MOSER: So it's not being utilized too 14 much, so I think we ought to see if it reaches the saturation 15 point. If we need to rent a vehicle for something like that, 16 it's pretty inexpensive. 17 COMMISSIONER LETZ: A lot cheaper. 18 COMMISSIONER MOSER: Right across the street. 19 Let's just not do it unless we need one. If we get to the 20 point where we got to revisit that, then we'll do it. 21 COMMISSIONER LETZ: Good idea for renting. The 22 County can rent one to take a trip. 23 COMMISSIONER MOSER: See how many times we have to 24 rent a car. 25 MR. DAVIS: Questions about -- concerns? I'll 6-2-14 bwk 134 1 answer what I can on this budget. I didn't prepare it, so 2 I'm not -- 3 MS. HARGIS: The other -- well, let me -- I didn't 4 prepare -- I didn't prepare it, but we did some mod -- 5 another modification. With the decrease that we anticipate, 6 possibly, that you might make with the salary, we raised the 7 part-time salary line item to go -- coincide with the rate 8 increase. We probably could go down on that, but rather than 9 go down on the budget, we just moved that money down. It -- 10 I just thought it would be safer for this. 11 COMMISSIONER MOSER: Which line item would that be, 12 Jeannie? 13 MS. HARGIS: That's the -- the line item is 14 76-572-107. 15 COMMISSIONER MOSER: 107? 16 MS. HARGIS: It was 37,000. We increased that to 17 45,850. 18 COMMISSIONER REEVES: 45,850? So, what's our 19 bottom line? 20 MS. HARGIS: The bottom line is actually less than 21 it was before; 1,251,694. And before, it was 1,255,000, so 22 we've actually gone down a little bit on that. 'Cause we 23 made those increases -- when he originally did his requested 24 budget, he did not have those increases, 'cause they -- 25 they're not allowed to put the payroll increases, so those 6-2-14 bwk 135 1 were substantial steps for seven people. So -- 2 COMMISSIONER REEVES: So, part-time -- almost 3 doubled part-time pay this morning. 4 MR. DAVIS: Yes, sir. 5 COMMISSIONER REEVES: Correct? So why did we not 6 double our budget for that? 7 MS. HARGIS: Because I don't -- I'm not familiar 8 enough with knowing how often they use part-time. They don't 9 use it -- I don't know whether they use it consistently. 10 What we have in here right now is enough for two people for 11 29 hours every single week of the month, so that's 52 weeks 12 of two people. I don't think he had four there every time -- 13 do you have four? 14 MR. DAVIS: We have lately. I don't think that 15 that's the -- the trend. And Dawn can probably answer better 16 than I, but I know here lately, that we've been maxing out 17 our full-time -- our part-time people, having to send them 18 home. But that's only with two on the floor right now, and 19 we have two in training. So -- so once we get to four, I 20 mean, yes, we're maxing out right now, short answer. 21 MS. HARGIS: I didn't have enough education to be 22 able to say whether it would double, 'cause I don't know if 23 they need two people or four people. So -- 24 MS. LANTZ: I think once we get back to full staff, 25 vacation, all of that, that plays a factor into how the 6-2-14 bwk 136 1 part-timers are used as well. But I think that's sufficient, 2 what Jeannie had. 3 MS. HARGIS: I figured for this upcoming year. 4 COMMISSIONER REEVES: Okay, that's all I needed. 5 MS. LANTZ: You may have extra a little bit, but 6 I'd rather have a little bit more in case something happens. 7 COMMISSIONER REEVES: I just wanted to make sure we 8 had enough. 9 MS. HARGIS: I also looked back to see what he had 10 spent, even at the $8, and -- and the overtime is the same. 11 We left it the same. 12 COMMISSIONER BALDWIN: The administration line, 13 that includes the administrator? 14 MS. HARGIS: And the deputy. 15 COMMISSIONER BALDWIN: And a deputy -- 16 MS. HARGIS: Yes, sir. 17 COMMISSIONER BALDWIN: -- administrator? 18 MS. HARGIS: Yes. Yes, sir, it does. 19 COMMISSIONER BALDWIN: How much -- how much is the 20 administrator's -- the head guy's salary? 21 MS. HARGIS: Right now, it's about 86, I think. 22 COMMISSIONER BALDWIN: About 86? 23 MS. HARGIS: And we reduced it to 65. 24 COMMISSIONER BALDWIN: Who did that? 25 MS. HARGIS: I did, based on conversations that 6-2-14 bwk 137 1 I've had. 2 COMMISSIONER BALDWIN: That's kind of where I'm 3 going, but we're not going to talk about it out in public. 4 MS. HARGIS: Okay. And the administrator's 5 assistant had to be raised up. He was one of the -- the 6 employees that was not at the right step and grade. 7 COMMISSIONER BALDWIN: I see. And he went to what? 8 MS. HARGIS: A 21.5. 9 COMMISSIONER LETZ: 21.5. 10 MS. LANTZ: That was on the survey. We still had 11 to bring several of the employees up, and that was one of 12 them that needed to come up. 13 COMMISSIONER BALDWIN: How much money is that? 14 MS. HARGIS: He was at a 19? He was one of the 15 biggest ones, about 4,000. 16 MR. DAVIS: 54,413, 54,413. Is that right? 17 MS. LANTZ: Mm-hmm. And actually, it's a 23 18 point -- and his grade is a .8. 19 COMMISSIONER BALDWIN: What, now? 20 MS. LANTZ: He should be at a 23, and then his -- 21 with longevities and everything, he's at an 8, and that 22 carried over. 23 COMMISSIONER BALDWIN: And that equals the 54? 24 MS. LANTZ: 54,413. 25 COMMISSIONER BALDWIN: Yeah, 413. Okay. 6-2-14 bwk 138 1 MS. LANTZ: And he was -- or he is currently now at 2 a 21 right now, .8, and that was part of that study. There 3 was such a big disparity there, is why we did it in several 4 years. 5 COMMISSIONER BALDWIN: Well, we're not doing any 6 more of those studies. (Laughter.) Can't be fair to these 7 people any more. 8 COMMISSIONER MOSER: Too expensive. 9 COMMISSIONER BALDWIN: Too expensive. Okay. 10 MS. HARGIS: Is there any suggestion? You're going 11 to get back with me on how much to increase the training? 12 MR. DAVIS: Yes. 13 COMMISSIONER LETZ: Okay. 14 JUDGE POLLARD: Any more on that? 15 COMMISSIONER MOSER: I don't. 16 MS. HARGIS: Okay. The next one -- 17 JUDGE POLLARD: Do you have something, Tom? 18 COMMISSIONER MOSER: No, I said I don't have 19 anything. 20 JUDGE POLLARD: What's next? 21 MS. HARGIS: The next one is the Y.A.D. grant. It 22 should be under Juvenile Probation. 23 MR. DAVIS: I'm not really sure why this is on the 24 agenda, because it's a pass-through item. 25 MS. HARGIS: It is because it's Fund 10; I have to 6-2-14 bwk 139 1 show it. 2 MR. DAVIS: Okay. And this is the grant that we 3 apply through -- 4 COMMISSIONER MOSER: Where is it, Jeannie? 5 MS. HARGIS: It's under Probation Department. 6 COMMISSIONER MOSER: Which -- 7 MS. HARGIS: In front of Environmental Health. 8 COMMISSIONER MOSER: Okay, got it. Thank you. 9 MR. DAVIS: This is the grant that is the 10 pass-through. We apply to the C.O.G., "we" being Juvenile 11 Probation Department, Juvenile Board. And then we contract 12 with B.C.F.S., and they actually provide the services, so we 13 just pass the money through. We receive it, and they send us 14 a monthly invoice and we pay that, and they provide two 15 counselors that -- social workers that work with our kids. 16 COMMISSIONER BALDWIN: Is that the one that was 17 just approved just the other day? 18 MR. DAVIS: Yes, sir, the resolution. That's -- 19 that's right. 20 MS. HARGIS: It's an in and out. 21 COMMISSIONER MOSER: Okay. 22 COMMISSIONER BALDWIN: Out of all -- out of all the 23 requests down there, you were number three -- ranked number 24 three? 25 MR. DAVIS: Number two this year, I believe. 6-2-14 bwk 140 1 COMMISSIONER BALDWIN: Number two? 2 MR. DAVIS: Yes, sir. Number one last year; we 3 slipped a spot. But this year, number two. 4 COMMISSIONER BALDWIN: But that's still phenomenal. 5 MR. DAVIS: Thank you, Commissioner. Those folks 6 at B.C.F.S. do -- they do a lot of that. They're the ones 7 that deserve the credit. I just do the song and dance for 8 them, but I appreciate that. Thank you. 9 MS. HARGIS: Jason, I don't know if you're ready to 10 present your budget yet or not, are you? 11 MR. DAVIS: We can talk about it now. I mean, 12 there's been no action taken by the board, so -- but yes. I 13 mean, if the Judge wants to go forward, absolutely. 14 JUDGE POLLARD: Okay, let's go for it. Not going 15 to be any time for lunch anyway. I'll think about you while 16 you're eating lunch while I'm at juvenile. 17 COMMISSIONER BALDWIN: I'll be thinking of you too. 18 JUDGE POLLARD: Okay, I know you will. 19 COMMISSIONER BALDWIN: Slurp, slurp. 20 MR. DAVIS: Just for the Court's information, and 21 as a reminder and information, Juvenile Probation budget is 22 due to the State normally, traditionally, historically, prior 23 to this Court setting the budget. And so what happens is, 24 sometime in July or August, Juvenile Board meets; they 25 approve a budget, and we have to have it submitted to the 6-2-14 bwk 141 1 State by August the 15th, is the last date that we can -- we 2 can. And so by that time, normally this Court, at least 3 historically, is still in budget process at that point. So, 4 what the board does, the board approves a budget, and then 5 that budget goes to the State, which is why we have to have 6 some numbers that are not -- right now, not set in stone, 7 because the board has not approved them. 8 MS. HARGIS: So, it might be a little bit premature 9 to go over this one. And, Jason, do you want to explain to 10 the new commissioners how this is approved? 11 MR. DAVIS: Yeah, and a couple of items on it. 12 One -- for instance, the first thing we'll look at is our 13 salary items. If you look, there's going to be some 14 significant increases in those salary line items. What the 15 board has done historically is the board puts in -- and this 16 is allocation versus expenditure, basically. The board 17 allocates and asks the Court to allocate a 5 percent COLA for 18 all staff across the board. Because the board has to make 19 its decisions as to what it's going to do, normally, prior to 20 the County doing that. And so what happens is, the board 21 asks that the Commissioners approve and allocate the 5 22 percent COLA. However, we actually spend or match what the 23 County does, so if there's no increase at the county level, 24 even though the funds are in the -- in the fund balance, the 25 employee does not receive those. If they're -- if the County 6-2-14 bwk 142 1 does a two and a half percent COLA, then the employee gets 2 the two and a half percent COLA. Whatever's not used -- 3 COMMISSIONER BALDWIN: For a total of five? 4 MR. DAVIS: No, sir. No, we -- 5 COMMISSIONER BALDWIN: Just two and a half? 6 MR. DAVIS: We have -- since 2006, when I came in, 7 we have only matched what the County has done, and nothing 8 more. So, the -- whatever the increase, if there's an 9 increase that is given by the County, that's what the 10 Juvenile Board matches. Even though you're going to show 11 5 percent, and actually allocate a 5 percent increase, that's 12 what we'd ask. Then, if -- but with the understanding 13 between the board and this Court that the board would only 14 match and not pay anything higher than what is done by this 15 Court for all of the county employees. 16 COMMISSIONER BALDWIN: I don't know if the word 17 "match" is correct, but whatever. 18 COMMISSIONER LETZ: I guess, Jason, if -- and I 19 know the timing is a little different this year. If we know 20 we're not going to do more than two and a half percent, -- 21 I'm pretty certain we know that -- why don't we just put two 22 and a half percent here? 23 MR. DAVIS: We could. And 5 percent is a number 24 that I put in for -- well, since 2006, I guess. 25 JUDGE POLLARD: I agree with that. 6-2-14 bwk 143 1 MR. DAVIS: Just to have it, you know, plugged into 2 place so we know what to work with. 3 JUDGE POLLARD: Yeah, let's do that. 4 COMMISSIONER BALDWIN: I do agree with that. 5 COMMISSIONER LETZ: Okay. 6 JUDGE POLLARD: Anything else? 7 COMMISSIONER MOSER: No. 8 JUDGE POLLARD: All right, thank you. What's next? 9 COMMISSIONER LETZ: Done. 10 MS. HARGIS: You're done. 11 COMMISSIONER BALDWIN: Classic Burger, one of those 12 juicy ones. 13 MS. STEBBINS: You should bring the Judge one. 14 COMMISSIONER MOSER: What did we do while I was 15 out? Airport capital, 500,000? Okay. 16 JUDGE POLLARD: No time. 17 COMMISSIONER MOSER: Are we through? Are we 18 adjourned? 19 JUDGE POLLARD: We are adjourned. 20 (Budget workshop was adjourned at 1:03 p.m.) 21 - - - - - - - - - - 22 23 24 25 6-2-14 bwk 144 1 STATE OF TEXAS | 2 COUNTY OF KERR | 3 The above and foregoing is a true and complete 4 transcription of my stenotype notes taken in my capacity as 5 official reporter for the Commissioners Court of Kerr County, 6 Texas, at the time and place heretofore set forth. 7 DATED at Kerrville, Texas, this 27th day of June, 2014. 8 9 JANNETT PIEPER, Kerr County Clerk 10 BY: _________________________________ 11 Kathy Banik, Deputy County Clerk Certified Shorthand Reporter 12 13 14 15 16 17 18 19 20 21 22 23 24 25 6-2-14 bwk