1 2 3 4 5 6 7 8 KERR COUNTY COMMISSIONERS COURT 9 Regular Session 10 Monday, September 8, 2014 11 9:00 a.m. 12 Commissioners' Courtroom 13 Kerr County Courthouse 14 Kerrville, Texas 15 16 17 18 19 20 21 22 23 PRESENT: TOM POLLARD, Kerr County Judge H. A. "BUSTER" BALDWIN, Commissioner Pct. 1 24 TOM MOSER, Commissioner Pct. 2 JONATHAN LETZ, Commissioner Pct. 3 25 BOB REEVES, Commissioner Pct. 4 2 1 I N D E X September 8, 2014 2 PAGE --- Visitors' Input 4 3 --- Commissioners' Comments 12 4 1.1 Consider/discuss, take appropriate action to approve 2015 Budget for Kerr 911 15 5 1.2 Consider/discuss, take appropriate action to accept 6 preliminary revision of plat for Lots 1 and 2 of Lasso Ranch, Precinct 3 20 7 1.3 Consider/discuss, take appropriate action regarding 8 update of construction at Hill Country Youth Event Center and River Star Park, and related issues 21 9 1.4 Consider/discuss, take appropriate action regarding 10 update of master plan for Hill Country Youth Event Center, River Star Park, and Flat Rock Park 28 11 1.5 Consider/discuss, take appropriate action to hire 12 a motor vehicle clerk to fill budgeted position 43 13 1.6 Consider/discuss, take appropriate action authorizing Commissioners Letz and Reeves to 14 develop an RFP for naming rights of the various venues at Hill Country Youth Event Center 44 15 1.7 Consider/discuss, take appropriate action 16 authorizing Commissioners Letz and Reeves to develop an RFP for a marketing/operating agent 17 for Hill Country Youth Event Center 54 18 1.8 Consider/discuss, take appropriate action to allow Kerr County Fair Association to use River 19 Star Park for a dance on October 25, 2014 61 20 1.9 Consider/discuss, take appropriate action to set rates for use of HCYEC and River Star Park; allow 21 reservation agent to begin booking events 64 22 1.10 Consider/discuss, take appropriate action regarding any restrictions and requirements for use of the 23 River Star Arts & Events Park 82 24 1.11 Consider/discuss, take appropriate action on requests from appointed and elected officials to 25 appoint clerks and assistants for their offices pursuant to Local Government Code, Chapter 151 85 3 1 I N D E X (Continued) September 8, 2014 2 PAGE 1.12 Consider/discuss, take appropriate action to 3 approve a lease proposal from Wells Fargo Bank for Road & Bridge Equipment in the amount of 4 either $300,000 or $275,000 86 5 1.13 Consider/discuss, take appropriate action to approve internal control policy for GASB 68 that 6 is required to be in place by September 30, 2014 87 7 1.14 Consider/discuss, take appropriate action to approve contracts with certified payments for each 8 Justice of the Peace Office; authorize County Judge to sign same 91 9 1.16 Consider/discuss, take appropriate action to approve 10 contracts with certified payments for Environmental Health and Animal Services; authorize County Judge 11 to sign same 91 12 1.15 Consider/discuss, take appropriate action to approve Xerox contract for Justice of the Peace, Precinct 4, 13 and authorize County Judge to sign same 94 14 1.17 Consider/discuss, take appropriate action to approve Kerr County Investment Policy and Broker/Dealer List 15 for Kerr County’s Investment Policy in accordance with the Public Funds Investment Act 94 16 1.18 Consider/discuss, take appropriate action to 17 prioritize and approve upgrades for Indoor Arena at Hill Country Youth Event Center 95 18 1.19 Consider/discuss, take appropriate action to accept 19 resignation of elected official and appointment of replacement 108 20 4.1 Pay Bills 117 21 4.2 Budget Amendments 117 4.3 Late Bills 118 22 4.4 Approve and Accept Monthly Reports 120 23 5.1 Reports from Commissioners/Liaison Committee Assignments 121 24 5.2 Reports from Elected Officials/Department Heads 125 25 --- Adjourned 143 4 1 On Monday, September 8, 2014, at 9:00 a.m., a regular 2 meeting of the Kerr County Commissioners Court was held in the 3 Commissioners' Courtroom, Kerr County Courthouse, Kerrville, 4 Texas, and the following proceedings were had in open court: 5 P R O C E E D I N G S 6 JUDGE POLLARD: All right. It's Commissioner 7 Moser's turn today. 8 COMMISSIONER MOSER: Rise, if you will, and pray 9 with me. 10 (Prayer and pledge of allegiance.) 11 JUDGE POLLARD: Okay. The first part of the agenda 12 this morning is any members of the public wishing to speak. 13 Is there -- I have one here from -- looks like Jacques 14 DuBose. Yes, sir? 15 MR. DUBOSE: Yes, hi. Good morning, Judge, 16 Commissioners. My name's Jacques DuBose. I wanted to stop 17 by and introduce myself. I'm the new Executive Director for 18 the American Red Cross, and I'm looking forward to working 19 with you guys and seeing how we can support you and working 20 together. I found out when I got this position, it's the 21 best small-town chapter in the United States, been a very 22 successful chapter, and I'm sure it's been with the support 23 and cooperation of working with the county and the city and 24 all the volunteers. So, we are a nonprofit. We do need 25 volunteers and people to help us out, and the Red Cross is 9-8-14 5 1 there to serve people in their time of need. And just to let 2 you know about myself, I served in the world's finest navy, 3 did a career in the navy. I served on city council for about 4 six years in Boerne, Texas, as well. Don't hold that against 5 me. No, I'm just kidding. But I love working with the 6 public. I love giving back, and I just wanted to introduce 7 myself, and hopefully have a time to visit with each one of 8 you, have a coffee sometime in the future. 9 JUDGE POLLARD: Well, are you commuting? 10 MR. DUBOSE: Sorry? 11 JUDGE POLLARD: Have you moved here? 12 MR. DUBOSE: Not yet. Not yet. I just started -- 13 JUDGE POLLARD: Do you plan to? 14 MR. DUBOSE: I -- yeah. I like Kerrville, so I'm 15 looking at those options as well. 16 JUDGE POLLARD: That's good. 17 MR. DUBOSE: Great place. 18 JUDGE POLLARD: We don't want you living in Boerne. 19 (Laughter.) 20 MR. DUBOSE: Everybody's really -- so far, 21 everybody's been very friendly, so I appreciate that. And 22 I've also got a little gift for each one of y'all up there, 23 if I could just hand it to you, and pass it along. 24 COMMISSIONER BALDWIN: When is your welcoming 25 party? 9-8-14 6 1 MR. DUBOSE: We're having a reception Wednesday 2 from 5:00 to 7:00. We'll have an open house and reception 3 right across the street at the Red Cross, so you're more than 4 welcome to come. I'd love to invite you. We'll have some 5 food and beverages, and find out about what we do, and a 6 little bit more about me. But, again, appreciate y'all, and 7 appreciate the time to let me speak in citizens' comments. 8 JUDGE POLLARD: Thank you very much. 9 COMMISSIONER MOSER: Welcome. 10 JUDGE POLLARD: Is there anyone else? I think 11 there's one other speaker, if he wants to step forward. Come 12 on up. 13 MR. PIRKL: Morning. 14 JUDGE POLLARD: Morning. 15 MR. PIRKL: My name's Greg Pirkl, and I kind of 16 represent Kerrville Health Foods, as I own it. (Laughter.) 17 But I've noticed something that's kind of happening in the 18 city and the county that's sort of bothered me, is the fact 19 that -- and I've seen it in the paper twice now, that people 20 are unable to get library cards. They're either 21 cost-prohibitive, or just not being able to do it for some 22 other reason. So, myself and my company basically decided to 23 donate up to 100 cards for the folks in the county. 24 JUDGE POLLARD: $3,500. 25 MR. PIRKL: $3,500. Because I found out there's 9-8-14 7 1 two actual cards. One is for books only; the other one is 2 for computers only. There is a total library card for $65, 3 but I thought I could get more people involved if I did it 4 with only the $35. Then we ran into trouble. First off, I 5 found out from the Commissioners group that they weren't able 6 to handle it legally. Being -- I wanted it to go strictly 7 for folks that just needed a library card, so I went to the 8 library and asked them if they could help facilitate this. 9 They were unable to do it also. They were again worried that 10 they would be in some kind of a legal bind having control 11 over it, and I said, well, I would be controlling the money; 12 all you would have to do is hand out the card. Didn't seem 13 possible. I went to the City. No response. I left my name, 14 left my number with two individuals, the City Manager and 15 the -- I'm sorry, but I don't know the person's name that 16 runs the library. No response. And that was over a week 17 ago. This is where we're at. A person is trying to help out 18 the county -- the citizens of the county, and I'm unable to 19 do so. Now, sure, I could just throw money at them. Anybody 20 can. Everybody accepts money; that's not a problem. What I 21 wanted to insure was that it was going for the right purpose, 22 that the folks that needed the cards were getting their 23 cards. You know, I thought I could do it myself, but then we 24 run into the situation of do I hand them a single check to go 25 down to the library? Or do I get library -- buy the library 9-8-14 8 1 cards ahead of time? It's turned into a fiasco. So, if 2 anyone can help me with this, I would sure appreciate it. If 3 there's some way that we could actually work around this so 4 that we can help some of the folks that are in need, 5 especially now at schooltime, and some kids need the 6 computer. If they don't have one at home, this is probably 7 their only resource besides school. 8 COMMISSIONER LETZ: I have an idea for you. I 9 don't know if it will work for sure -- 10 COMMISSIONER MOSER: Can we comment on this? 11 COMMISSIONER LETZ: We can comment. We can't -- 12 we're not making a decision, I think. 13 COMMISSIONER MOSER: Okay. 14 COMMISSIONER LETZ: You might try to call Paul 15 Urban and the Hill Country Community Foundation. This is an 16 organization that you can give money to them -- it's a 17 nonprofit -- designate the use of it, and then they can 18 handle it. I don't know if they'd be willing to do it, 19 something like that, or not, but that's what their function 20 is. And that's a way that it may work, going through a third 21 party so that you don't have to administer it. 22 MR. PIRKL: Well, that was the biggest problem, is 23 having all the people coming forward, and, you know, who do I 24 put down? And are they -- I don't have the resources to find 25 out if they're county residents, you see. They could be 9-8-14 9 1 coming from Boerne, for all I know, okay. So that was the -- 2 some of the problems that I was running into. And I -- I 3 don't have the ability to do that. And they would -- 4 COMMISSIONER LETZ: They have a staff. They have 5 an executive director. They have the ability -- the staff to 6 do it. They have -- I believe, being a nonprofit, you can 7 write it off as a gift. Whether they can do it or not, I 8 don't know. You have to talk to them, but they're -- that's 9 the purpose of that charity, is to kind of allow people to 10 fund certain things, or one of the purposes of the charity is 11 to fund certain projects. 12 MR. PIRKL: Well, that would be good, 'cause 13 it's -- 14 COMMISSIONER MOSER: There are a number of people 15 that have offered to do what you're doing. Not a whole -- 16 great number, but there's some people that have, and they've 17 had the same frustration as you have. My belief is every 18 problem's got a solution. We've got to be able to figure out 19 how to do this. It's probably, you know, City/County getting 20 their heads together, perhaps with somebody like, as 21 Commissioner Letz is talking about, Paul Urban or one of the 22 institutions like that. There's got to be a way to do this. 23 So, if you'd leave a card or your name or number with Jody or 24 Jannett or somebody, -- 25 MR. PIRKL: She's got my name already. 9-8-14 10 1 COMMISSIONER MOSER: -- I'll contact you, as the 2 liaison for the library. 3 MR. PIRKL: Okay. 4 COMMISSIONER MOSER: And see what we can do to see 5 if we can't skin this -- this cat. And we'll put it on the 6 agenda if we need to in the future, but we can't take any 7 action today. 8 MR. PIRKL: Well, I understand. I was just -- 9 COMMISSIONER MOSER: Yeah. 10 MR. PIRKL: Point of interest to put out so people 11 understand what's -- what is actually happening and how 12 difficult it is to do something like this. 13 COMMISSIONER MOSER: Sure. 14 MR. PIRKL: I didn't think it was going to be that 15 hard. I had -- 16 COMMISSIONER MOSER: You have the money. There's 17 got to be a solution. 18 MR. PIRKL: And, gosh, it was just roundabout, and 19 my hands are basically tied now. So, that was my major 20 concern. And, again, like I say, I just didn't want to throw 21 money at them and then let them decide what they're going to 22 do with it. You know, put in new light bulbs or 23 what-have-you. That's not what I really intended. So, that 24 was the only thing. 25 COMMISSIONER MOSER: Well, we did have this at 9-8-14 11 1 Commissioners Court recently. We asked the County Attorney 2 to look at the opinion -- her opinion on whether or not we 3 could do this and designate particular things. And I think 4 it was not a clear black-and-white -- I don't want to speak 5 for her, and we won't take the time to do it now, but it 6 sounds like there was some Attorney General's opinions that 7 said yeah, you can, and others that said no, you can't. So, 8 you know, to take -- we were looking there to take county 9 funds and designate -- you know, give it to certain people, 10 and that creates some complications. But I think there's 11 another option here. 12 MR. PIRKL: I hope so. 13 COMMISSIONER MOSER: Thank you. 14 MR. PIRKL: Thank you for letting me air this. 15 COMMISSIONER MOSER: Thank you for your concern and 16 interest. 17 JUDGE POLLARD: I certainly commend you for your -- 18 you and your company for your civic-mindedness. 19 MR. PIRKL: Well, like I say, I saw it in the paper 20 twice, and I thought, okay, well, that's too many times. 21 There's something definitely wrong here. And I thought we 22 could do something, and -- well, we haven't been able to yet. 23 JUDGE POLLARD: Okay. Thank you very much. 24 MR. PIRKL: Thank you. 25 COMMISSIONER MOSER: Don't give up. 9-8-14 12 1 COMMISSIONER BALDWIN: Thank you. 2 JUDGE POLLARD: Anyone else? 3 COMMISSIONER LETZ: Commissioners' comments. 4 JUDGE POLLARD: All right, Commissioners' comments. 5 We'll start to the right here. Commissioner 1? 6 COMMISSIONER BALDWIN: Yes, sir. I have received a 7 letter from Gary McVey that is sitting right over here 8 against the wall, and -- I received a couple of letters, but 9 I'll talk about one in particular, his request. He's an old 10 instructor, and he -- 11 JUDGE POLLARD: Instructor of what? 12 COMMISSIONER BALDWIN: Many different things. 13 JUDGE POLLARD: Oh. 14 COMMISSIONER BALDWIN: Yeah. Me, for one. But he 15 -- his idea is, it seems to be the -- the Alamo College 16 struggles with certain things, certain issues that he's 17 interested in, and he wants us to consider letting Alamo 18 College move into the new Ag Barn and give some kind of 19 instructions on landscaping or, you know, pre-veterinarian, 20 some kind of wildlife classes, et cetera, et cetera. So, I 21 told him that I would throw it out here, and we'll -- because 22 we -- it is a little difficult time to talk about these kind 23 of things or discuss them in this particular portion of the 24 meeting, so if anybody has a -- thinks that it's -- it's a 25 great idea or a good idea, let's come back and we'll put it 9-8-14 13 1 on the agenda later and talk about it. Thank you. That's 2 it. 3 COMMISSIONER MOSER: I'm going to pass. 4 JUDGE POLLARD: I'll pass. 5 COMMISSIONER LETZ: Just a quick comment. Thanks 6 to a lot of individuals in the county for the flood issue 7 that we had. I think it was on Labor Day when the water line 8 broke upstairs. 9 COMMISSIONER MOSER: Oh, thought I missed another 10 rain. 11 COMMISSIONER LETZ: I was out of town at the time, 12 but I understand that several members of the Court -- I know 13 that -- I believe the Judge came in. I know Commissioner 14 Reeves came in, Maintenance. Obviously, the District Clerk's 15 office was greatly affected, and others. But thanks to all 16 those that came in on their day off. And the Auditor was 17 here, spent quite a bit of time, the H.R. Director. So, I 18 think that our -- just kudos to all those people that went 19 the extra mile on the holiday to solve a big problem. That's 20 it. 21 JUDGE POLLARD: District Clerk got a lot of damage. 22 There was a lot of water in the District Clerk's Office. I 23 had a couple of ceiling tiles come in in my -- come down in 24 my office, and soaked the carpets up real good. So -- and 25 the walls were soaked. I don't know if those walls are going 9-8-14 14 1 to have to be replaced or not. Probably so. Anyway, we made 2 it through it so far. 3 MR. REEVES: I guess that's where I'm at on this 4 end. He always steals my thunder, but I do want to thank 5 everybody that was here. Insurance adjusters were here this 6 past week, and it's ongoing on that. So -- but not the 7 thunder from me being here, but everybody that came in on 8 Labor Day, from Jeannie getting Service Pro here, Tim and his 9 staff, everybody that was here. 10 JUDGE POLLARD: They were working. 11 MR. REEVES: Working on it. So, it could have been 12 a lot worse. It was pretty bad, but could have been a lot 13 worse. The only other thing, you probably heard or read in 14 the newspaper, some of our TexDOT employees and some private 15 contractors were badly injured while working at night Friday 16 night, and we need to keep all of them in our prayers. 17 They're local people, and pretty serious wreck out there on 18 16. 19 JUDGE POLLARD: Tell them about Mike Phelps' 20 injuries. 21 MR. REEVES: One that I personally know, two broken 22 legs, injuries to his vertebrae. Fortunately, the spinal 23 cord wasn't injured, but he's got a long road to recovery. 24 And other ones -- I think there was five altogether that were 25 injured in this, and they were working trying to pave, and 9-8-14 15 1 unfortunately, this was -- 2 JUDGE POLLARD: Out here across from H.E.B., I 3 think. 4 COMMISSIONER REEVES: On Sidney Baker South. But 5 let's keep all those in our prayers and thoughts if we can. 6 JUDGE POLLARD: I understand that some -- some 7 fellow apparently involved with too much alcohol drove 8 through the barriers and hit Mike Phelps; he came up on the 9 hood of the truck, went a ways, and then the guy stopped and 10 Phelps fell off on the ground, and the guy started up again 11 and ran over him, went off. And his injuries are a lot more 12 extensive than Bob described. He's -- he's in University 13 Hospital on the sixth floor, I think, in ICU in San Antonio. 14 So, he really needs our prayers, and we would appreciate your 15 prayers for him. There's another one of the contractors 16 that's in bad -- hurt just as badly in ICU there, too. It 17 was really a bad accident. Okay. Any other comments by 18 Commissioners? All right. Let's proceed with the regular 19 agenda, then. Item 1.1; consider, discuss, and take 20 appropriate action to approve the 2015 budget for Kerr 911. 21 Bill Amerine. Am I pronouncing that correctly? 22 MR. AMERINE: Amerine. 23 JUDGE POLLARD: Amerine. 24 MR. AMERINE: Close enough. Good morning. My 25 name's Bill Amerine; I'm the Executive Director for Kerr 911, 9-8-14 16 1 and I'm here to present the 2015 proposed budget. The budget 2 has been approved by our board on the 25th of July, by the 3 City of Ingram on 19 August, and by the City of Kerrville on 4 the 26th of August. This budget is essentially the same as 5 last year's budget, with some changes in revenue and 6 personnel. We also plan to spend a considerable sum of money 7 in an upgrade of our call centers and back-room equipment 8 next year, approximately $350,000 for that effort. We'll pay 9 cash. We don't manage debt at 911. This budget is a 10 $403,500 budget. Changes in revenue can be attributed to 11 slight increases in our wireless funds and interest, and we 12 are seeing a steady decrease in income from our traditional 13 phone services, which seem to be waning considerably. There 14 is a payroll change. There's a 3.3 percent raise for current 15 staff members. In addition, we're hiring a -- in March, 16 we're hiring a GIS address coordinator who will replace Mark. 17 And -- 18 COMMISSIONER MOSER: Oh. 19 MR. AMERINE: Hold on. Mark will be moving up to 20 replace me; I'll be retiring on 1 July, so -- so there will 21 be some overlap in transition there. I'll be -- officially 22 be a trainer starting in March until I leave, make sure that 23 everybody's ready to go, which I'm sure they will be. The 24 rest of the budget is pretty much as it was last year. 25 There's minor tweaks based on trends that we see on spending 9-8-14 17 1 and revenue. The tax rate that we charge every year for 2 services will not change for 2015. And the new 911 system 3 that we're buying will position us for the next generation 4 911, which will -- when it's complete, probably about 5 somewhere in the neighborhood of 2018, so we're looking at 6 about four years down the road, there's a lot of 7 infrastructure that has to be in place outside of Kerr 8 County. Once the next generation 911 is fully up and 9 running, callers will be able to send dispatch text messages, 10 still photographs, and streaming video from the scene, and 11 that way dispatchers will be able to see what the caller is 12 seeing. 13 COMMISSIONER MOSER: So, Bill, is that -- the 14 $350,000 that you talked about earlier, is that the upgrade 15 that you're -- 16 MR. AMERINE: Yes. 17 COMMISSIONER MOSER: -- speaking of now? 18 MR. AMERINE: Yes. 19 COMMISSIONER MOSER: Okay. Do other 911 districts 20 have that capability? Or -- 21 MR. AMERINE: No. 22 COMMISSIONER MOSER: Okay. 23 MR. AMERINE: No, the infrastructure I'm talking 24 about is something called IES iNets, and these are private 25 networks that are going to be provisioned across the state of 9-8-14 18 1 Texas. Currently, CSEC, which is the State-run 911, and the 2 Texas 911 Alliance, which are 25 districts such as ours, are 3 actually starting to build those networks right now. 4 Currently, all of our 911 traffic goes across publicly 5 switched telephone networks. Those will be probably the same 6 fiberoptic bundles, but they'll be private. They won't be 7 public switch networks. And these will give us the bandwidth 8 and the capability we need to send those new pieces of 9 information from the caller to dispatch center. 10 COMMISSIONER MOSER: That's all good news. One 11 piece of really bad news, though. 12 MR. AMERINE: What's that? 13 COMMISSIONER MOSER: Somebody's retiring. Bill, 14 you've done a superb job in what you're doing, so -- 15 MR. AMERINE: I appreciate that. 16 COMMISSIONER MOSER: We'll comment on that later. 17 MR. AMERINE: Yeah, there's time. 18 COMMISSIONER MOSER: Yeah, right. 19 COMMISSIONER LETZ: Bill, when did you first come 20 to Kerrville? 21 MR. AMERINE: I started in January of 2003. 22 COMMISSIONER LETZ: 2003? 23 MR. AMERINE: Yes, sir. 24 COMMISSIONER LETZ: For those that don't 25 remember -- I know Buster does -- 911 was a lot like O.S.S.F. 9-8-14 19 1 used to be. It was a continuous thorn in our side. And Bill 2 came in -- 3 COMMISSIONER BALDWIN: It was a pain in the butt -- 4 COMMISSIONER LETZ: Yeah. 5 COMMISSIONER BALDWIN: -- is what it was. 6 COMMISSIONER LETZ: Bill came in, and we -- now we 7 hear from Bill basically once a year, more or less, a couple 8 other times, and there's never a problem. He's done a 9 phenomenal job running that office. They've reduced staff 10 and budget over time, and have an outstanding department. 11 They've done everything I think you could ask for a 12 government entity to do. 13 MR. AMERINE: I appreciate that. Appreciate that. 14 Our job -- or at least my goal was to stay out of the 15 newspaper as much as we could. If we do our job right, then 16 we're pretty much an invisible service. People get to 17 connect to 911, they get their information to dispatchers, 18 and emergency services get out as quickly as possible. 19 That's our goal. 20 COMMISSIONER MOSER: Superb operation. 21 MR. AMERINE: Thank you. With that, I present the 22 budget to Commissioners Court and request that you approve 23 it. 24 COMMISSIONER LETZ: Go ahead. 25 COMMISSIONER MOSER: I'll make a motion that we 9-8-14 20 1 accept the budget as proposed by Bill Amerine for 911 2 District. 3 COMMISSIONER LETZ: Second. 4 JUDGE POLLARD: It's been moved and seconded that 5 the -- that the budget for Kerr Emergency 911 Network be 6 approved. Is there any further discussion? There being 7 none, those in favor, signify by raising your right hand. 8 (The motion carried by unanimous vote, 4-0.) 9 JUDGE POLLARD: It is unanimous, 4-0. Thank you, 10 sir. 11 MR. AMERINE: Thank you. 12 JUDGE POLLARD: Item 1.2; consider, discuss, and 13 take appropriate action to accept the preliminary revision of 14 the plat for Lots 1 and 2 of Lasso Ranch, Volume 7, Pages 390 15 and 391, Precinct 3. I understand this item is -- has been 16 postponed, Mr. Odom? 17 MR. ODOM: Yes, sir. Go ahead, Charlie. 18 MR. HASTINGS: The applicant has asked for this 19 item to be pulled from the agenda at this time. 20 JUDGE POLLARD: Do you know why? 21 MR. HASTINGS: Yes. They were going to sell the 22 property, and that fell through. 23 JUDGE POLLARD: Oh. So they may not want it 24 platted after all? 25 MR. HASTINGS: The next person they sell to, they 9-8-14 21 1 may not want to divide the property in this manner. 2 JUDGE POLLARD: All right, thank you very much. 3 MR. HASTINGS: You're welcome. 4 JUDGE POLLARD: All right. We'll go to Item 1.3; 5 consider, discuss, and take appropriate action regarding 6 update of construction at Hill Country Youth Event Center and 7 River Star Park and related issues. Commissioners Letz and 8 Reeves have been really working hard on this thing. 9 COMMISSIONER LETZ: Just a -- I'll start on the new 10 part, and he can talk about his auction success. 11 JUDGE POLLARD: Let's start with Reeves first this 12 time. 13 COMMISSIONER LETZ: Okay, go with Reeves. 14 JUDGE POLLARD: Since you're always stealing his 15 thunder. 16 MR. REEVES: I'm down on the far end. River Star, 17 Texas Arts and Crafts Foundation bankruptcy auction was the 18 week before Labor Day. The County was successful in 19 purchasing the office building out of bankruptcy, and the 20 restroom facilities, so we don't have to replace either one 21 of those. The other items, the smaller equipment items got 22 pretty expensive. We were able to obtain all of the 23 electrical systems that can be used at any of our venues. 24 They're comprised of smaller breaker boxes that you wire into 25 your main electric source, and then you can spread the 9-8-14 22 1 electricity out better. I think we got two picnic tables and 2 one ticket booth. The tables and chairs that we hoped to 3 get, frankly, were going almost for retail, and we decided we 4 didn't need them that bad, so those are taken care of. I'm 5 not sure if Ms. Stebbins has heard any update on the 6 bankruptcy proceedings or anything that is able to be shared 7 at this time. 8 MS. STEBBINS: We can use the facility as we wish. 9 It's -- it's free and clear. The only other proceedings for 10 us are going to be to get reimbursement for electricity, the 11 things that Tim and his guys have done out there, and that's 12 it. We're free to use the park as we wish. 13 JUDGE POLLARD: It's ours now? 14 MS. STEBBINS: Yes, sir. 15 JUDGE POLLARD: Finally. 16 MS. STEBBINS: Yes. 17 COMMISSIONER MOSER: Is it free and clear? 18 MS. STEBBINS: Yes, sir. 19 COMMISSIONER MOSER: Okay. 20 COMMISSIONER LETZ: Great. 21 MR. REEVES: Tim and I did take a cursory 22 inspection of the buildings last week to figure out what 23 repairs, just from sitting vacant for almost a year and a 24 half, that they may need to have done to them. 25 MS. STEBBINS: And those can begin at any time. 9-8-14 23 1 Just -- I know that you asked me that question. 2 JUDGE POLLARD: They didn't sell those little sheds 3 and things like that? 4 COMMISSIONER LETZ: Yeah. 5 MR. REEVES: Everything they sold. 6 COMMISSIONER LETZ: Bought one of them. 7 MR. REEVES: Virtually everything's -- 8 COMMISSIONER LETZ: Everything. Everything. The 9 prices overall, I think the bankruptcy -- or the auctioneer 10 was ecstatic how much money they brought in. I don't know 11 what the total was, but I imagine it was $50,000 or more, 12 probably over $50,000. That's that stuff -- there was a lot 13 of bidders on a lot of stuff. It was kind of interesting. I 14 mean, Bob and I were in here on two different computers, just 15 in case we had a problem, a glitch somewhere, trying to 16 figure out how we were going to bid. The -- interestingly, 17 the office building, we were the only bidder. We got it at 18 our -- at the opening bid of $5,000. There was an 19 unbelievable amount of interest in those restrooms, and they 20 cost -- 21 COMMISSIONER REEVES: 15. 22 COMMISSIONER LETZ: -- 15,000 we ended up having to 23 pay for that, which was a lot more than we had thought. The 24 Court allocated -- I believe it was 30,000 for total 25 expenditures for that, and, you know, we -- when things 9-8-14 24 1 started getting higher than we thought, we just dropped out. 2 We bid on almost every picnic table, trash can, chairs, 3 tables, everything that we thought -- that we've discussed. 4 We bid on it to a point, but it got to the point that we 5 thought that it was not an economic decision for the County 6 to pursue it. 7 COMMISSIONER MOSER: On the letter that came from 8 the Kerrville Convention and Visitors Bureau about they 9 backed out of the bid because of an agreement with 10 Commissioner Letz, do you want to talk about that a little 11 bit? 12 COMMISSIONER LETZ: What it was is Charlie and I 13 ran into each other at H.E.B. I don't think it was a real 14 strong agreement, but anyway -- and -- and it was a -- I had 15 heard that they were interested in bidding on that, and I 16 just mentioned that we were going to be bidding on it; I 17 didn't see any reason for us to bid against each other for -- 18 what it was, it was the electrical equipment portion of it. 19 And Charlie said -- well, he agreed there's no reason to -- 20 you know, it would be for use of the facility, and maybe if 21 someone else needed it somewhere else. 22 COMMISSIONER MOSER: Since they sent a letter 23 saying that was the agreement, and they get sort of -- we're 24 going to let them use that equipment any time, and they sent 25 a letter to the Judge, shouldn't we respond to that? I think 9-8-14 25 1 we should. 2 COMMISSIONER LETZ: We can put it on the agenda and 3 discuss it. I mean, I don't -- and I told -- you know, I 4 can't bind the Court in an agreement. 5 COMMISSIONER MOSER: Right. 6 COMMISSIONER LETZ: So, I mean, if we want to bind 7 the Court, we can. It was just -- I had discussed that I 8 didn't see any reason for both of us to bid against each 9 other. 10 COMMISSIONER MOSER: Well, I think we let anybody 11 use the equipment, but it ought to be open to everybody. 12 So, -- 13 COMMISSIONER LETZ: Right. Sure. 14 COMMISSIONER MOSER: -- put it on the agenda, and 15 send them a letter back saying -- just to clear the air, make 16 sure that we're -- 17 COMMISSIONER LETZ: I think we need to be careful 18 on letting that stuff go out, because it's expensive 19 equipment. 20 COMMISSIONER MOSER: Oh, yeah. 21 COMMISSIONER LETZ: And dealing with electricity, 22 there's liability and all that other stuff. But, anyway -- 23 COMMISSIONER MOSER: Okay. 24 COMMISSIONER BALDWIN: Good point. 25 JUDGE POLLARD: I'm not going to allow it to be 9-8-14 26 1 used off premises off of any -- 2 COMMISSIONER LETZ: We literally met for 30 seconds 3 in H.E.B. We didn't go into great detail, and just said, 4 hey, it would makes sense for them not to bid against the 5 County. You know, and that was the limit. And they said 6 yes. Now, I'd support them using the equipment. 7 JUDGE POLLARD: Okay. 8 COMMISSIONER LETZ: I think my thought would be 9 primarily on-site. I mean, I wouldn't know why we, you 10 know -- 11 JUDGE POLLARD: On-site is what I would prefer. 12 COMMISSIONER LETZ: We didn't really -- 13 COMMISSIONER MOSER: Okay. 14 COMMISSIONER LETZ: It wasn't that detailed a 15 discussion. 16 JUDGE POLLARD: Yeah. 17 COMMISSIONER LETZ: But that's that part. The 18 other part, the building, I think if everyone looks at it, 19 it's on schedule. They're -- the block work is, I think, 20 complete all the way around. They're putting the walls up on 21 the interior. The rock on the entry vestibule is being 22 installed right now. They're a little -- I think we're -- I 23 thought they were a little further along last week on putting 24 the tin up. There may have been some other reasons why they 25 were waiting, waiting for something to be finished before 9-8-14 27 1 they could do that, but they're on schedule. Pretty much 2 will be dried in -- certainly, basically, it's dried in right 3 now. But it's at a point that they can blow and go. I mean, 4 they're going to have a lot of different contractors in there 5 at any point in time from here on out. We continue to -- we 6 meet with them every two weeks -- well, we have an official 7 meeting with the architects and Bob and I, Jody and Charlie, 8 every two weeks. But I know Bob and I and Charlie are there 9 almost on a daily basis. 10 JUDGE POLLARD: Well, I stopped by and looked at it 11 coming in from a seminar on Saturday out there, and boy, it's 12 -- they've made a lot of progress. I understand from talking 13 to you guys that you really do think they're going to have it 14 finished mid-, maybe even early December? 15 COMMISSIONER LETZ: Yeah. I think there's going to 16 be some finish-up punch list items, I think, going into 17 January. But I think they're scheduled to have it pretty 18 much complete by the end of the year, and then have a little 19 bit of time to tweak some things and correct some things like 20 that. There's some other items we discussed about that on 21 the other agenda items that are more specific, but I think 22 it's on schedule. I think one thing that, Charlie, you may 23 want to update us on is the parking lot work. I mean, there 24 is some -- we knew from the beginning there's going to be 25 some parking lot drainage work on the front side of the 9-8-14 28 1 building. That has never drained real well up there. Water 2 has always pooled in front of the old exhibit hall, and we 3 need to -- well, Charlie, do you want to make a comment on 4 your -- what your plans are there? 5 MR. HASTINGS: Yes, sir. We've got men out there 6 today with some survey equipment. We're going to shoot 7 grades from the back side around and come up with a drainage 8 plan. We'll end up lowering the parking out front, probably 9 end up being some kind of drainage as well. I anticipate it 10 being about maybe a foot and a half lower than the finish 11 floor of the building. Everything right now is pretty much 12 flat. 13 JUDGE POLLARD: All right. Did you finish, 14 Commissioner Reeves? 15 MR. REEVES: Yes. He took care of me, once again. 16 (Laughter.) 17 JUDGE POLLARD: Got you. All right. 1.4; 18 consider, discuss, and take appropriate action regarding 19 update of the master plan for Hill Country Youth Event 20 Center, River Star Park, and Flat Rock Park. Same 21 Commissioners. 22 COMMISSIONER LETZ: You want to -- do we have 23 little prints? 24 MS. GRINSTEAD: I didn't get little prints. 25 COMMISSIONER LETZ: What we did, the Court, quite a 9-8-14 29 1 while back -- hold it there -- authorized Peter Lewis to go 2 ahead with a revised master plan, which really kind of 3 includes everything that was on here originally. Why don't 4 you hold it over there? 5 COMMISSIONER MOSER: When you say "originally," 6 that was 2003? What was original? 7 COMMISSIONER LETZ: As-built, what's there right 8 now. 9 COMMISSIONER MOSER: Oh, okay. 10 COMMISSIONER LETZ: Right now -- no, we did not go 11 back -- I mean, if you look back at the original master plan 12 done in the early 2000's, it's very close to that. Things 13 have been moved a little bit from where they were put on the 14 original plan, but this includes a lot of the -- a lot of 15 these items were included based on meetings that Bob and I 16 have had with Stock Show folks, Convention and Visitors 17 Bureau folks, Chamber of Commerce, K.E.D.C., you know, 18 various -- 19 MR. REEVES: E.I.C. 20 COMMISSIONER LETZ: E.I.C. has been involved. 21 Various things, what would be the, you know, other options 22 out at that facility. And we're not -- Bob and I are not 23 proposing these; these are just ideas that the community has 24 come to us with, essentially. One of them, and I'd start 25 with the -- why don't you start with the road closing? We 9-8-14 30 1 can kind of show that one. 2 MR. REEVES: Riverside Drive, now that we have -- 3 JUDGE POLLARD: Is there a way you can step forward 4 and -- these people over here can't see. 5 COMMISSIONER REEVES: We can put it -- 6 COMMISSIONER MOSER: Can you stand behind us here? 7 Then we can see it. 8 COMMISSIONER LETZ: Why don't you stand -- I'll 9 hold it, and you point. 10 MR. REEVES: Let Charlie hold it. 11 COMMISSIONER BALDWIN: Can you stand on one leg? 12 (Laughter.) 13 COMMISSIONER REEVES: Which leg? Both? Now that 14 we have River Star Park back under -- which is county 15 property which was leased, we have Riverside Drive available 16 all the way to the southeast corner of the event center 17 ground. We're proposing to close the county road permanently 18 to provide for additional parking, pedestrian access at Flat 19 Rock. So many events are coming to court anyway, asking for 20 closures for a certain time. With us owning both sides of 21 the road, this won't affect access for residents, as they can 22 come off 27, or businesses down to the west. Also, it won't 23 affect access to Flat Rock Park, getting in, because the 24 entrance is well west and south of -- of River Star. So, 25 that is one of our proposals, is go ahead and close that, for 9-8-14 31 1 safety as much as anything, to encompass the entire -- the 2 park, the event center, River Star, everything else. So, 3 that's -- that's first on the list that we'd like to see 4 accomplished like that. 5 COMMISSIONER LETZ: And parking. 6 MR. REEVES: The parking, there is adequate space 7 that we can develop parking adjacent to the water collection 8 tanks, but on Riverside Drive on both sides, as well as down 9 in Flat Rock Park, with the help of Road and Bridge. There 10 could be adequate overflow parking for any of the events that 11 are being held on the grounds. It would require some A.D.A. 12 ramps going up to Riverside Drive, so those -- those would be 13 able to -- for overflow parking or multi-use, when more than 14 one event is going on at the event center. That has always 15 been one of the concerns on River Star, was adequate parking 16 for any of the events outside the fair; that if there's an 17 event at the show barn or in the event center, then you 18 wouldn't have adequate parking over here. So, this would 19 solve one of the problems. I can speak from the Stock Show 20 and KerrFest; there is a need for parking, as well as the 21 fair, so this would eventually cover that. 22 COMMISSIONER LETZ: What about that parking down -- 23 point to that area. That area down there, if you can 24 visualize in the park, there's -- that's an area where 25 there's nothing there. It's -- people do some dirt-roading, 9-8-14 32 1 and there's some people -- probably the County's dug out 2 material at some point. Some trees may need to be removed. 3 It's really just more like a concept right now, but there's a 4 large area of basically unused land right there, and, you 5 know, it's pretty steep. But there could be parking -- 6 talking with Charlie a little bit, they could -- could look 7 into that area, putting some parking, and then also build two 8 pedestrian ramps to get up -- one would go up towards the -- 9 pedestrian ramp along the driveway where the cul-de-sac would 10 be at the end of Riverside, and the other one kind of up in 11 the middle, and it would be kind of a way to tie the park to 12 the Ag Barn. These are in no order of priority. Point to 13 the concession stand for the -- yeah, right there. It's felt 14 that there's an additional concession stand needed out 15 towards the outdoor arena, with restrooms. Not sure where 16 it's -- again, this is a concept and things that we need to 17 look at a little bit further. Some discussions would be 18 whether it should be closer and attached to the outdoor 19 arena, or should we put it out where it's more usable? Those 20 are things that we can hash out, but somewhere out in that 21 area, a larger restroom is probably needed. And then show 22 the storage building. 23 COMMISSIONER REEVES: Down here. 24 COMMISSIONER LETZ: Down here. One of the things 25 that we -- a lot of people are always trying to find places 9-8-14 33 1 out there, and we have -- Stock Show has a trailer -- 2 COMMISSIONER REEVES: Has two pods out there. 3 COMMISSIONER LETZ: Two pods. And who else has 4 one? Doesn't -- 5 MR. BOLLIER: 4-H. 6 COMMISSIONER LETZ: 4-H has one. Doesn't -- 7 there's also storage for the -- Adult Probation has stuff out 8 there. There's a lot of people storing stuff, Maintenance. 9 We have -- it seems that at some point, just a storage shed 10 would make sense out there, so that was added. The outdoor 11 arena, to cover it and add stands on both sides. That could 12 be done in phases. Probably the -- dollar-wise, it's 13 probably a really big-ticket item. But -- 14 MR. REEVES: And then also, with the outdoor arena, 15 there's been some concern about the base, and to add a 16 different type of base that's more safe for the horses and 17 other animals there at the rodeo arena. 18 COMMISSIONER LETZ: Then there's an upgrade or a 19 modification to the announcing stand to make it -- visibilty 20 is a problem during a rodeo. This is a way to adjust the 21 angle of it, and there's a list -- on the far right side 22 there's a list, kind of, of priorities. And then there's the 23 -- those are the main things. There's a restroom -- 24 MR. REEVES: Restrooms to service the indoor arena. 25 There's some existing storage space in what is referred to as 9-8-14 34 1 the shed on the east side of the building that can be 2 converted to restrooms. 3 COMMISSIONER LETZ: And that we'll discuss in 4 probably more detail in another agenda item, the indoor 5 arena. But you might show where the concession stand would 6 go for the indoor arena. 7 MR. REEVES: It will be in between the two 8 buildings, and serve actually the show barn, indoor arena, 9 and event center, and R.V. -- 10 JUDGE POLLARD: Where would the kitchen area be? 11 MR. REEVES: This one. 12 JUDGE POLLARD: Same place? 13 COMMISSIONER REEVES: The same location. 14 COMMISSIONER LETZ: The location's been down there 15 for -- what's happened, or what we've been able to do is take 16 a -- an old smaller storage area in the show barn, convert 17 that to a concession stand that'll serve the show barn and 18 the new event hall. I say "concession stand"; it's the same 19 thing as commercial kitchen. I mean, they're 20 interchangeable, really. But then adjacent to it, what we 21 discussed on another agenda item is to add a concession stand 22 for the arena. Then -- and that will open up only into the 23 indoor arena, but you can -- if you take out a future part, 24 take out a wall between them, you could make it one area that 25 is actually larger than the commercial kitchen that we had in 9-8-14 35 1 the original proposal that we decided to take out. You have 2 the area there that will serve all three venues, and would 3 also give easy access from a serving standpoint into one of 4 the classrooms. That can be used as part of that, so it 5 would work as a commercial kitchen/concession stand. It can 6 be used -- it could be open to all at one time, or you can 7 open up components of it, so you don't have to -- if you have 8 one event in the indoor arena and one in the show barn, for 9 example, you could have different concessions going in those 10 two different venues. So, it's kind of a -- spent a lot of 11 time working with Peter, or Gary with Peter Lewis Associates, 12 Bob and I, and trying to figure out what would make -- and 13 also with Huser as to what would make the most sense with the 14 concessions/commercial kitchen, where to locate it, the most 15 economical way, and the way to serve the most use of the 16 facility. 17 MR. REEVES: R.V. hookups alongside River Star 18 Park. This has been one question from a number of people, as 19 far as with equestrian events or any type of events that 20 would require -- they wouldn't be full like you'd find at a 21 park, but the electricity is already available for such along 22 the fence line between the two facilities, so that has also 23 been brought up. I think Mr. Dean has even referenced other 24 facilities that have had that -- a need for that. 25 COMMISSIONER LETZ: And this other thing you can't 9-8-14 36 1 see on the drawing, really, is lighting for the parking lot 2 needs to be addressed at some point. It's on the list on the 3 side. There's some other items. Some of these items we're 4 going to be addressing with the current bond issue. We have 5 the funds for some of that; we'll be going over that later 6 today, but they're included on here as things so -- just so 7 we can kind of get it all on one drawing and figure out where 8 we're going. And it's a -- there's also a -- I think it's 9 listed as horse stalls. There's some discussion about 10 getting -- we used to have horse stalls, then we decided we 11 never used them. But now there's some interest in -- and 12 request to have horse stalls again, so we're looking at 13 possibly getting -- starting out with portable ones, or 14 recommending portable ones. And they would go -- 15 COMMISSIONER REEVES: Right here. 16 COMMISSIONER LETZ: And right now, where those 17 cattle pens show up, modifying those pens so they're not so 18 much, I guess, set the way they are, so you can make more 19 portable use of -- 20 MR. REEVES: More versatile use of this area here. 21 JUDGE POLLARD: Okay. Anybody have any questions? 22 In the audience? 23 COMMISSIONER MOSER: I have a comment. 24 JUDGE POLLARD: All right. 25 COMMISSIONER MOSER: This is the first time I've 9-8-14 37 1 seen this, but -- I know it was here, but I was out of town. 2 Looks like a -- looks like a good concept for that. But how 3 does this reflect back to, quote, the master plan we had 4 several years ago? That I know it's not the same as this, 5 but it was a master plan to incorporate Flat Rock Park, a lot 6 of the things you're talking about here. It included a new 7 exhibit hall, and that was -- had a price tag on it -- I 8 don't remember. Probably you remember, Jonathan, or 9 something. It was -- it was several million dollars; I don't 10 know, 6, 8, 10 million dollars. I don't remember. And that 11 was taken to the voters, and the voters turned it down. So, 12 how does this -- what's our strategy here? Is our strategy 13 to say, okay, we hear you, voters, and we're not going to go 14 forward. Now we're going to -- we're proposing we go forward 15 again and sort of take the money as we can find it? From 16 C.O.'s or whatever to do this? So, what's the strategy? 17 Also, the four-letter word I keep saying is "need," okay? On 18 this. Do we need a covered outdoor arena? Do we need horse 19 stalls? Some of the people that I've talked to in the past 20 regarding horse stalls and some events like that, they said 21 we'll never get there again. 22 So, I think -- and I'm -- and I'm not for it or 23 against it; I'm just saying I think from the taxpayers' 24 standpoint, we really need to understand, as we continue to 25 spend millions of dollars on facilities, that we have a need. 9-8-14 38 1 'Cause I know our -- our maintenance and operations costs on 2 these facilities has just gone like this over the last three 3 years. We're talking about a lot more obligation for 4 taxpayer money to maintain these facilities. And it's great 5 if they're going to be used, but if they're not used, we're 6 putting a burden on taxpayers we probably don't need to. I 7 think Peter's done -- this is a -- you know, a nice idea -- 8 thing. Certainly, master plans are important. I think we've 9 seen it at the airport; we spent some money, we developed a 10 master plan, and it's really paid off and lets us know where 11 we're going. So, I applaud you for -- everybody for doing 12 something like this, but I think we need to have a strategy 13 and a plan, not only of what it should look like, number one, 14 what the needs are, and number two, what the cost is and how 15 we pay for it. 16 COMMISSIONER LETZ: I mean, I can address your 17 first question, how it related to the previous plan. I think 18 the -- the original plan that went before the voters had a 19 lot -- it was -- had a lot of these components, but it was 20 very different also. But also, it had much more of a 21 convention center purpose for the event hall, and it was a 22 separate building; it was much larger. The -- the location 23 of the facilities, moving things around, is somewhat in 24 agreement with that. Closing River Star -- or closing 25 Riverside Drive was part of that original plan. Moving the 9-8-14 39 1 outdoor arena over there a ways from -- it used to be over on 2 the west side where River Star is, kind of where the 3 restrooms are, and we moved that because, one, they were 4 unsafe, and they needed to go somewhere. They had to be 5 redone, and it was felt in the master plan that the -- this 6 was a location for it. 7 So, I think that we can continue -- like any master 8 plan, you can continue to look at it, modify it, change it. 9 This is the first time we've ever had R.V. hookups on a plan. 10 That's a brand-new thing, and that's -- and like I said, this 11 is largely driven not by Bob and I. This is driven by other 12 members of the community that came to us; KerrFest, the 13 Chamber, Convention and Visitors Bureau, some representatives 14 from the City, E.I.C., K.E.D.F., who came to us and said, 15 "Can we meet with you and tell you some ideas that we have as 16 to some things that could be used out there?" I agree with 17 Tom that, you know, before we need to go and spend money on 18 covering the outdoor arena, we need to see if we need to 19 cover the outdoor arena. We need bleachers there; we need 20 some kind of seating there, but the extent of it I don't 21 know. The majority of these items, the only, you know, new 22 items that are really -- you know, I'd say currently that 23 we're -- well, everything on the agenda itself, we're going 24 to discuss under the current C.O. Those funds are already in 25 here; we have those. 9-8-14 40 1 What we don't have funds for are the new concession 2 restrooms, the standing bleachers, and the covering the 3 outdoor arena and the storage building and horse stalls. The 4 work on closing River Star, I look at that as a Road and 5 Bridge project. Yes, there's a cost to that, and that will 6 be phased, basically, as they can do it over time. Yes, it's 7 still going to take our manpower, but I don't -- you know, 8 that's how that would be done, as they could phase it in over 9 one or two years. I look to them to have a plan for that, so 10 I don't think -- you know, the three main items, the outdoor 11 arena stands, covering it, concession stand, and the storage 12 building, I don't think are any kind of a -- they're just on 13 there for -- yes, it would be nice someday to do that, and if 14 somebody wants to donate some funds or do something, that's 15 where I think the next expenditures should be out there, 16 assuming there's a need for it. 17 This is a -- a concept of kind of where we are 18 today, putting it all on a drawing, and where -- if we are 19 going to build different things, where would you do it? And 20 the reason that's very important is utilities. And these 21 things are having -- instead of just saying, "Well, let's 22 just put a building here," we're looking at the most 23 economical way to connect them, things like the restrooms, 24 concession stands, to a sewer line. We know where that is, 25 without having to go through buildings or around buildings, 9-8-14 41 1 where we have a straight line. 2 MR. REEVES: Same way with the three-phase 3 electric. 4 COMMISSIONER LETZ: Yeah, three-phase electric's in 5 the arena. How we do the upgrades in the indoor arena most 6 effectively, and if we have to bring three-phase power into 7 the site, which is pretty costly, is to just locate all of 8 these new buildings over where you would use that three-phase 9 power. So, you know, that's the reason for the -- the master 10 plan, is to look at where you would put things in the future. 11 COMMISSIONER MOSER: I applaud you for, you know, 12 having a concept -- call it a concept here -- and a master 13 plan, that you know how to move forward without reinventing 14 the wheel every time you think of something. So -- but, 15 again, those are my concerns; the need, the cost, and where 16 this -- something like this will fit in the priorities of 17 other things in the county. I'm sure, you know, Charlie and 18 Len could do something like this for a master plan for all 19 the roads we have in the county, a lot of bridges that are 20 dangerous. So, it's a matter of -- matter of money and 21 priorities too as we go forward on this. 22 COMMISSIONER BALDWIN: Good point. And we're going 23 to talk about some other -- talk about this in further 24 detail, the finances, et cetera, et cetera? 25 COMMISSIONER LETZ: On the arena, anything that's 9-8-14 42 1 planned for under the current project. Not all of it, but 2 there's a -- basically, it's the concession stand for the 3 arena, some waterproofing in the arena, the restrooms in the 4 arena, and the sand for the outdoor arena. Those are all 5 things that we have current funding for. And when it goes 6 forward -- 7 COMMISSIONER BALDWIN: When you talk about closing 8 Riverside, we're talking about a specific starting point and 9 ending point, to -- I mean, you can't close the whole thing, 10 'cause you have some homes down there on the east. 11 COMMISSIONER LETZ: Where the circles are. 12 MR. REEVES: Basically, from -- 13 COMMISSIONER BALDWIN: From our property line? 14 COMMISSIONER REEVES: From our property line to 15 down here at the edge. 16 COMMISSIONER BALDWIN: Of our -- 17 COMMISSIONER REEVES: Of ours, yes. 18 COMMISSIONER LETZ: And it wouldn't be -- the road 19 will probably still be there, but it would be closed to 20 public access. It would just be -- 21 COMMISSIONER BALDWIN: But you get into the legal 22 language of the "vacate" and "leave," and there's -- I 23 remember seeing that before. 24 COMMISSIONER LETZ: Yeah. 25 COMMISSIONER BALDWIN: Cool. I like the idea. I 9-8-14 43 1 got to tell you, though, I think that covering the outdoor 2 arena is going to be one of the big things that we do, 3 period. That's going to be a draw to more people than you 4 think it's going to be. Plus, you know, there's an old thing 5 of budgeting. You know, we can actually budget to do some 6 things as opposed to C.O.'s and borrowing money. 7 COMMISSIONER LETZ: I don't -- I agree. I don't -- 8 and to go back to -- Tom mentioned it, too. I do not see any 9 C.O. money other than what we currently have going for any of 10 these projects. 11 COMMISSIONER BALDWIN: I don't either. Okay, 12 great. 13 COMMISSIONER LETZ: Or any kind of borrowing. 14 JUDGE POLLARD: All right. Let's move on to 1.5; 15 consider, discuss, and take appropriate action to hire a 16 motor vehicle clerk to fill the budgeted position, beginning 17 salary of 14.1. Diane Bolin? 18 MS. BOLIN: Yes. I had a lady that retired after 19 23 years in my motor vehicle department, and I need to find 20 someone to fill that position. 21 COMMISSIONER BALDWIN: So moved. I move for 22 approval. 23 COMMISSIONER MOSER: Second. 24 JUDGE POLLARD: Been moved and seconded for 25 approval for a -- to hire a motor vehicle clerk to fill the 9-8-14 44 1 budgeted position. Is there any further discussion? There 2 being none, those in favor, signify by raising your right 3 hand. 4 (The motion carried by unanimous vote, 4-0.) 5 JUDGE POLLARD: It's unanimous, 4-0. 6 MS. BOLIN: Thank you. 7 JUDGE POLLARD: 1.6; consider, discuss, and take 8 appropriate action authorizing Commissioner Letz and 9 Commissioner Reeves to develop a Request for Proposal for 10 naming rights at the various venues at Hill Country Youth 11 Event Center. Commissioners Letz and Reeves, please? 12 COMMISSIONER LETZ: What we -- Bob and I have 13 talked quite a bit, and actually, I think one of the people 14 that, you know, mentioned a lot of this to us is Charlie; 15 he's in the audience. Charlie, if you want to say anything 16 along the way? One of the things -- issues we have out 17 there, we have a thousand names for all these different 18 buildings, it seems. We have -- we call it outdoor arena, 19 indoor arena, show barn, event hall, and River Star and Flat 20 Rock and all that stuff, but it's all one big facility 21 complex. And the idea is twofold; one, to consider lumping 22 it all together with one name. Everything -- that would 23 include the ball fields, River Star, Flat Rock, the dog park, 24 event hall, all of that, so that from a marketing standpoint, 25 it's all at one facility. And just to toss a name out that 9-8-14 45 1 Bob and I have kind of tossed around, "Hill Country Park," 2 something like that. So that you can develop -- 3 everything -- each of the components would still have their 4 own name. You'd have Flat Rock Park still; you would have 5 the dog park, and you could have the other buildings and 6 things, but that way you can just group it all together, 7 which may be advantageous. The other part of it is -- 8 COMMISSIONER BALDWIN: What's your recommendation? 9 COMMISSIONER LETZ: Hill Country Park. I don't say 10 it's a recommendation; it's an idea. I wouldn't go as far as 11 "recommendation" at this point, but it's an idea to name it. 12 And -- 13 COMMISSIONER MOSER: Does this include the ball 14 fields -- 15 COMMISSIONER LETZ: Yes. 16 COMMISSIONER MOSER: -- across the road? 17 COMMISSIONER LETZ: Yes. 18 COMMISSIONER MOSER: Little League fields? 19 COMMISSIONER LETZ: All of it is -- to me, it's all 20 one piece of property that covers 60-some acres. Got to come 21 up with one name for it. Then there's also -- we have 22 visited with other entities or groups around town, other 23 facilities, and naming these facilities is pretty common, to 24 sell the naming rights. And which one of the ones that I 25 think Bob found is -- Potter County? 9-8-14 46 1 COMMISSIONER REEVES: Randall County, I believe. 2 And they are using that for one of their facilities to help 3 offset -- as you were speaking of, Commissioner -- 4 maintenance and upkeep. 5 COMMISSIONER MOSER: Mm-hmm. 6 MR. REEVES: This is a way to bring in funds, I 7 believe. That facility in Randall County was generating, 8 just off one building, $25,000 a year for naming rights. I 9 know several years ago, when myself, Mr. Bauer from Livestock 10 Show, the late Commissioner Oehler, members of the Chamber, 11 we took tours of some of the facilities when we first got 12 started, and the property in San Angelo, the complex there 13 was just beginning their naming rights, but yet one of their 14 main venues had advertising and signage within the facility 15 on a year-round basis, which that was helping them offset a 16 large portion of the ongoing maintenance. They pointed out 17 that with new construction, you have less wear and tear that 18 you're constantly fixing. So, this is where the idea comes 19 up. And I'd like to stress that, you know, this -- this 20 facility was developed way back when for the youth, and 21 that's what it was established for, and there's no way we're 22 wanting to take that away from it. We've seen other centers 23 with the name "Youth Event Center" in it or something like 24 that, but a master name for the entire project, where then 25 when you're renting it, or trying to market it, you're not 9-8-14 47 1 just referring to it as "outdoor arena; " you're referring to 2 it as the "X-Y-Z Company Arena" or the -- 3 COMMISSIONER BALDWIN: Hill Country Park. 4 COMMISSIONER LETZ: Or the whole -- the whole park. 5 COMMISSIONER BALDWIN: You'd do anything to take 6 the word "youth" out of it. 7 COMMISSIONER REEVES: No, I won't. Commissioner, 8 you know me; I've been involved -- 9 COMMISSIONER BALDWIN: Well, I begin to wonder 10 about that a little bit. 11 MR. REEVES: No, don't. Don't ever wonder about 12 what -- 13 COMMISSIONER BALDWIN: Why do you keep tinkering 14 with this? 15 MR. REEVES: For the maintenance. 16 COMMISSIONER BALDWIN: Maintenance? 17 MR. REEVES: To offset the maintenance cost of it, 18 Commissioner, where it doesn't come out of tax dollars. 19 There's money coming in. I will never give up the youth name 20 in that whole facility. You can name one portion of it. The 21 Stock Show even believes in this. 22 COMMISSIONER LETZ: What's wrong, Commissioner, 23 with "Wells Fargo Youth Event Hall"? 24 COMMISSIONER BALDWIN: Nothing. 25 COMMISSIONER LETZ: I'm just -- we're not trying to 9-8-14 48 1 take -- I'm not trying to change it. We're trying to come up 2 with a way -- 3 COMMISSIONER BALDWIN: What gave you the idea that 4 if you remove the name "youth," that it would be more 5 marketable? 6 COMMISSIONER LETZ: I've never said that. I've 7 never said the name -- 8 COMMISSIONER BALDWIN: You just said that -- one of 9 y'all just said that. 10 COMMISSIONER LETZ: No. 11 COMMISSIONER MOSER: I think the -- 12 COMMISSIONER LETZ: You need a -- 13 COMMISSIONER MOSER: When Schreiner University 14 looked at it, they -- they weren't focusing on youth, but 15 they were looking at -- at that time, at the big name, Hill 16 Country -- whatever the name is. I always -- 17 COMMISSIONER LETZ: Youth Event Center. 18 COMMISSIONER MOSER: Yeah, Hill Country Youth Event 19 Center. They said, you know, it needs something more concise 20 that people can relate to, like what you're talking about, 21 Hill Country Park or something like that. From a marketing 22 standpoint, that's the first thing they looked at, and it 23 stood out to them like a -- you know -- 24 JUDGE POLLARD: Yeah, they did recommend "youth" be 25 taken out of that. 9-8-14 49 1 COMMISSIONER MOSER: Really need to change that. 2 JUDGE POLLARD: Because it limited the use of it. 3 COMMISSIONER MOSER: Change the name. And I 4 guess -- and I'm -- you know, we all love the youth; we all 5 have dedicated a lot of our life to advancing the youth. I 6 don't know -- you know, just to be totally objective, I don't 7 know what percentage of the time that all those facilities 8 are used are youth-related. You know, there's a lot of -- a 9 lot of cowboying and bulldogging and roping and -- 10 COMMISSIONER BALDWIN: Weddings. 11 COMMISSIONER MOSER: -- weddings and all that kind 12 of stuff that's not youth-related. I think we can go back 13 through Jody's records and see. It's -- yeah, it was built 14 as a youth facility. But I think if you come -- if you look 15 at what your master plan is, I don't know how much of that 16 would be youth, so maybe -- maybe we bite the bullet and look 17 at this very objectively from a marketing standpoint. Maybe 18 a very simple name for the entire thing may be appropriate 19 for -- for the facility as we see it now. 20 MR. REEVES: But still, you can have buildings with 21 that name "youth" in it. 22 COMMISSIONER MOSER: Sure. Just kind of like -- 23 COMMISSIONER REEVES: The show barn, instead of 24 calling it the new show barn, it's the Wells Fargo -- 25 Security State Bank, whoever -- Youth Event Facility. Or the 9-8-14 50 1 indoor arena, the X-Y-Z 4-H Facility. 2 COMMISSIONER MOSER: Sort of like the hospital has 3 done the various segments of that, you know. The "Cailloux" 4 this, the "Neil Griffin" that. So -- 5 COMMISSIONER LETZ: I just think that, you know, 6 we're not -- I'm not advocating changing the name of any 7 individual area. I think we ought to have -- I hate having 8 different names for the same thing. We call it the show 9 barn, the hog barn, all this. We need to have a name. 10 COMMISSIONER MOSER: Right. 11 COMMISSIONER LETZ: The event hall, we have it 12 all -- that thing's called all kinds of things already. 13 Let's pick a name for it and stick with it. If we can get 14 revenue on an annual basis for that name, I think that's good 15 for the county; that's good for the taxpayers. We can call 16 it the -- if we have "youth" in every one of them, that 17 doesn't -- isn't the issue, to me. The issue is doing naming 18 rights so that we can have revenue coming in. River -- and 19 the ones I just put down here, I mean, outdoor arena, indoor 20 arena, youth show barn, event hall. Then you have meeting 21 rooms, event hall A and B, and the catering kitchen. 22 COMMISSIONER MOSER: You got ball fields. 23 COMMISSIONER LETZ: Ball fields -- well, ball 24 fields are Little League fields already. 25 COMMISSIONER MOSER: Okay. I'm just saying if 9-8-14 51 1 you're going to name them, you didn't have it listed here; 2 you have it listed up above. 3 COMMISSIONER LETZ: River Star is on here, just 4 from a -- everyone calls it River Star. Is that a good name 5 for that? River Star went bankrupt. I mean -- you know, I 6 mean, it's just -- this is up for discussion. Do we want to 7 leave it that name? I think it needs to have a separate name 8 than Flat Rock, and it's definitely not part of the other 9 facility. And you need to have a -- I have no problem with 10 River Star, but at the same time -- 11 JUDGE POLLARD: I don't have any problem with it 12 either. It's already what we're used to calling it. 13 COMMISSIONER LETZ: Right. So -- I know, and it's 14 a good name. 15 COMMISSIONER MOSER: So, what do you recommend? 16 How do we proceed with this? I think they're some good 17 ideas. 18 COMMISSIONER LETZ: The last item is a new sign 19 with advertising. What got me on this is Tivy Stadium -- or 20 got us thinking about it. That sign -- even though I was 21 told, as I recall -- Buster, you might correct me -- that the 22 City nixed that, we couldn't do a sign that big originally, 23 but anyway, I guess there's a way around that now. 24 (Laughter.) 25 COMMISSIONER BALDWIN: Yeah, go build it. 9-8-14 52 1 COMMISSIONER LETZ: Go build it. 2 JUDGE POLLARD: Are we in the city out there? 3 COMMISSIONER LETZ: It's in the ETJ, and their sign 4 ordinance covers the ETJ. But anyway, aside from that issue, 5 which hopefully that we can work through, my understanding is 6 that that sign at Antler Stadium generates about 7 three-quarters of a million dollars a year in advertising 8 revenue. 9 COMMISSIONER BALDWIN: Probably does. It's a neat 10 thing. 11 COMMISSIONER LETZ: And they sell the advertising 12 to local business. I don't know why we couldn't do a sign 13 similar to that out there. Can you get as much revenue or 14 traffic as you do on Sidney Baker? Maybe, maybe not. I 15 don't know. I doubt there's as much traffic. But if you 16 could get, you know, $10,000 a year, that's good. That's a 17 lot more than we're getting right now. And I think you also 18 go for -- you know, and I think you name -- put a name on the 19 sign. I mean, you now, I hate to commercialize everything 20 with names, but if it helps pay all our costs, our operating 21 expenses, it's a trade-off. City buses do it now, in cities 22 that have buses. You know, schools do it. Look at Antler 23 Stadium; I mean, it's got all kind of advertising. 24 JUDGE POLLARD: I'm for it, anything where we can 25 save taxpayer money. 9-8-14 53 1 COMMISSIONER LETZ: So, anyway, it's on the 2 agenda -- 3 JUDGE POLLARD: Holds the taxes down. 4 COMMISSIONER LETZ: -- to figure out basically 5 whether we should pursue it and come back with a definite 6 proposal as to what to name, what not to name, signs, how to 7 go about it. Or tell us that y'all don't want to pursue it. 8 COMMISSIONER MOSER: I think we -- think we ought 9 to pursue it. I think it's a great idea. 10 JUDGE POLLARD: I do too. 11 COMMISSIONER MOSER: I think names are appropriate. 12 It's confusing now. It'll help from that standpoint. It 13 will help from a marketing standpoint, and it'll help 14 potentially for revenue, so I think it's a good idea. So, 15 what do you propose? Having a committee go -- 16 COMMISSIONER REEVES: I think -- 17 JUDGE POLLARD: I think we have one, those two guys 18 here. 19 COMMISSIONER REEVES: Let us work with -- 20 COMMISSIONER MOSER: Get some outside people in. 21 COMMISSIONER REEVES: -- the County Attorney on how 22 to develop a Request for Proposal to meet all legal and -- 23 COMMISSIONER LETZ: And I think -- well, it will 24 definitely come back to the Court again, you know. And I 25 think we need -- you know, do we want to go with a sign? I 9-8-14 54 1 think you almost have to do an RFP for each item. 2 COMMISSIONER MOSER: Yeah. 3 COMMISSIONER LETZ: Do we want to do a sign? Do we 4 want to look at naming? Do we want to keep "youth" in every 5 name? Do we want to have some things with "youth" in it? I 6 mean, you know, we're not -- we're trying to figure out the 7 best way to go forward. 8 COMMISSIONER MOSER: I think from your concept of 9 master plan, that was good. As a concept, I think doing 10 something like this is good. 'Cause we just spent a bunch of 11 money recently on putting a new sign out there. It didn't 12 work out to be very good, you know, apparently. So -- 13 COMMISSIONER LETZ: It works okay, but -- 14 COMMISSIONER MOSER: It works okay. 15 COMMISSIONER LETZ: -- it's not like Antler 16 Stadium. 17 COMMISSIONER MOSER: Only two years ago, we did it. 18 I don't know how many thousands of dollars we spent on that, 19 but we did, so we probably need to have a -- 20 COMMISSIONER LETZ: It was paid for largely by 21 insurance, fortunately, but it's still -- money was spent. 22 COMMISSIONER MOSER: Okay. Anyway, all right. 23 Very good. 24 JUDGE POLLARD: All right. Anything further on 25 that item? If not, we'll go on to 1.7; consider, discuss, 9-8-14 55 1 and take appropriate action authorizing Commissioner Letz and 2 Commissioner Reeves to develop a Request for Proposal for 3 marketing/operating agent for Hill Country Youth Event 4 Center. Commissioners Letz and Reeves. Let's make it Reeves 5 and Letz this time. 6 MR. REEVES: This has come -- come up just with the 7 discussion with the same group that we were talking about 8 with the master plan and everything, a way to get the name 9 out past our local. We're getting several calls -- Jody is, 10 as far as when it's going to be ready. But we also need to 11 be able to work with agencies like the Convention and 12 Visitors Bureau, other -- the Chamber, other organizations, 13 in order to market it on a level outside of Kerr County. And 14 in looking at this, many facilities have a full-time 15 marketing/operating agent, either through contract or 16 salaried position. And we feel maybe in the initial years, 17 it would be better to have an agent who's being paid on what 18 they produce as an independent contractor. 19 COMMISSIONER MOSER: Are you saying an independent 20 contractor as opposed to a county employee? So -- is that 21 what you're saying? 22 COMMISSIONER LETZ: Yeah. And it goes into -- we 23 phrased this as a marketing/operating. One of the -- the 24 marketing side's pretty simple. We don't -- you know, we 25 know we're not real good at doing that part of it; we just 9-8-14 56 1 don't have the expertise. We visited with Convention and 2 Visitors Bureau and seen there are companies that do this 3 exclusively, but we didn't want to contact them without the 4 Court saying, "Yes, this is a good idea," at least start 5 talking to someone and see. Charlie's in the audience; he 6 mentioned a company, Global -- wasn't it Global something? 7 But anyway, either way, there's companies around that do 8 that, and we can start discussions and say, you know, how you 9 get paid, what's the deal. 10 The other thing I think we need to look at -- and 11 this goes into the operating side of it. We rely currently 12 on our Maintenance Department for the setup/take-down and all 13 that, and they're doing a good job, and they always have. 14 The problem comes that, one, it doesn't necessarily fit that 15 department real well. It fits that department better than 16 any other department, but setup and take-down, and Tim, I 17 know, has -- has problems when we have big events. He has to 18 pull maintenance people in to help do things, and it doesn't 19 -- but it's -- if the facility starts getting used more and 20 more, it's going to require more and more people, and I don't 21 think we can staff the Maintenance Department to do that, 22 because, I mean, you may need them, you know, back-to-back 23 over time. And I'm wondering if it would make sense to 24 contract out the setup part of it. I think Maintenance would 25 still want to be in control of it, but the -- that's why I 9-8-14 57 1 say marketing and operating. We could have someone out there 2 helping with that, if it makes sense, and I don't know if it 3 does or doesn't. It's just whether that would -- then they 4 could hire part-time contract people as they need them. 5 COMMISSIONER MOSER: I totally support what you're 6 saying. And -- and even though I don't think it was 7 presented very well here the other day when Schreiner 8 University came in, where they looked at that facility out 9 there and then talked about the size, but put that aside. 10 But the biggest thing that came out of their six-week study 11 by a lot of people, even outside and within Schreiner 12 University, is they said and recommended exactly what you're 13 saying now; need to market that facility. And that means the 14 total thing, naming, concept, everything else. Name that 15 facility so that people better understand it. But they -- 16 they really had a strong emphasis that there needed to be 17 some, quote, professional marketing with that thing, and they 18 thought with that, there'd be a huge increase in the revenue 19 that could be brought in, and it would be better utilized. 20 So, I -- you know, I strongly support what you're suggesting 21 here, is looking at ways to do that. And if an RFP to get 22 people -- you open up the whole thing and say, you know, you 23 be -- "You, Company A-B-C, be in charge of this whole thing." 24 As far as marketing, renting and leasing, go up, and revenue 25 that comes in, you know, pay them out of that, and the County 9-8-14 58 1 gets the rest of it or something. I don't know. But it 2 would be interesting to see what people propose. 3 COMMISSIONER LETZ: I think it'd also be 4 interesting to look at what other counties are doing. I was 5 up in Abilene last weekend, and the Taylor County Expo was 6 packed with -- I don't know, multiple events going on. 7 COMMISSIONER BALDWIN: Their outdoor -- covered 8 outdoor arena. 9 COMMISSIONER LETZ: Outdoor covered arena, and all 10 their barns, and they had -- I mean, they had three or four 11 different things. It was just absolutely a madhouse 12 traffic-wise, but I think it's one of the things to go, how 13 do they handle this? You know, because I think it's going to 14 be critical. The facility -- the whole purpose of the 15 facility is not for us to make money; it's for the use. So, 16 we've got to have all these set-aside days, so we can't be 17 turning over the facility to them and saying, "Okay, subject 18 to A, B, C, D, & E, you can rent it out." Because we've got 19 to protect, you know, Extension, 4-H, Stock Show, and other 20 youth events out there that are County-sponsored. And I'm 21 sure Taylor County does something similar. I'm sure Edna 22 does something similar. So, I'm -- you know, again, we just 23 didn't want to start proceeding down this road without the 24 Court giving us a -- basically, a nod. And then we'll bring 25 something back when we have a more clear direction. 9-8-14 59 1 COMMISSIONER BALDWIN: Tell me about this agent -- 2 word "agent" in there. Are you going to have a person -- 3 regardless of who they work for, if it's some company from 4 California or whatever, or from their place, are you going to 5 have a person officed out there that sits there all day long 6 and answers the phone and shows the place and -- 7 COMMISSIONER LETZ: I would think so, yes. 8 COMMISSIONER BALDWIN: This is one of those issues 9 that -- that I think we really need to take our time and ease 10 into. I mean, I can't see hiring somebody right off the bat, 11 and they're going to sit around there eight hours a day, or 12 ten -- 13 COMMISSIONER LETZ: I don't want to hire anybody; I 14 want to contract it out. 15 COMMISSIONER BALDWIN: Well, whatever; I don't care 16 how you get them. But just -- you know, I envision in the 17 early goings -- well, you're putting the thing -- you know, 18 things are a long ways from running. A person just sitting 19 there all day long, maybe showing it two or three times a 20 week or something like that. I just -- to me, that would be 21 a waste of energy and a waste of office space. And just 22 looking -- you know, take our time and do it in the right -- 23 do it in the right way. 24 COMMISSIONER LETZ: Well, I agree with that. 25 MR. REEVES: And I would hope that in looking over 9-8-14 60 1 -- if we send out for RFP's on -- to see what their proposals 2 on marketing would be, would it be sitting there hour on 3 hour, or would it be going to the national show, et cetera, 4 that's held in -- where'd you go? -- Abilene, and trying to 5 attract them to Kerrville next year? 6 COMMISSIONER MOSER: There are multiple 7 responsibilities. I think an RFP is a good idea, asking 8 people to give their ideas. Marketing is one thing. Selling 9 it is a different thing, and then being out there to take 10 orders is a different thing. So, somebody -- I'm sure there 11 are a lot of companies that have that full spectrum of 12 capabilities that -- that have a lot of experience, and could 13 probably offer some really good ideas relative to things that 14 we do not have, so I think it's -- I think an RFP is a good 15 idea, okay? Because you can put it out, get ideas, and 16 especially if it's kind of an open RFP, without being too 17 specific, but in general what you want them to do, and see 18 what people have to propose. 19 COMMISSIONER LETZ: And there may be two different 20 -- there may be -- you may want to go with a marketing outfit 21 and an operating outfit. 22 COMMISSIONER MOSER: Could be. 23 COMMISSIONER LETZ: There's lots of different 24 things. 25 COMMISSIONER MOSER: Sure. 9-8-14 61 1 COMMISSIONER LETZ: But, you know, to go with 2 Commissioner Baldwin's concern, I don't think someone needs 3 to be out there, but say we went with a company -- I don't 4 know, who has a venue also at Austin. Well, they could 5 answer the phone in Austin, and then have somebody set up to 6 show it here, as-needed basis, but let them handle all that, 7 rather than there be a person sitting out there all the time. 8 If someone just answers -- marketing and answering the phone, 9 they don't have to be in Kerrville. 10 COMMISSIONER MOSER: Let's see what other people's 11 ideas are. The best way to get the ideas out is an RFP. 12 COMMISSIONER LETZ: Okay. 13 JUDGE POLLARD: All right. Are we in favor of an 14 RFP, then? 15 COMMISSIONER MOSER: So, we need to have a motion? 16 JUDGE POLLARD: Yes. 17 COMMISSIONER LETZ: I think we'll bring it back. I 18 think still on this one, we're a little -- to me, it's a 19 discussion point, and we'll come back with an RFP. We're not 20 going to send an RFP out without getting Court approval. 21 COMMISSIONER MOSER: All right. 22 JUDGE POLLARD: All right. If there's no further 23 discussion on that, then we'll go to 1.8; consider, discuss, 24 and take appropriate action to allow Kerr County Fair 25 Association to use the River Star Park for -- here it is, 9-8-14 62 1 River Star Park -- for a dance on October 25, 2014. 2 Commissioner Reeves. 3 COMMISSIONER REEVES: Yes. The Kerr County Fair 4 Association's president, Kimberly Rogers, asked me to put 5 this on the agenda. She was planning to be here, but called 6 me last night that she had to take a foster child to the 7 doctor this morning, asked me to go ahead and present it. As 8 you recall, several weeks ago they came and asked for the use 9 of Flat Rock Park for overflow parking, to close Riverside 10 Drive. At that time, they also wanted to have their barbecue 11 cook-off in River Star. As they got to looking, they 12 realized that was not the best use of River Star, with the 13 amount of vehicle traffic and everything. But they would 14 like to be able, now that we have it back, to hold their 15 dance at that. They have -- I believe it's on Saturday night 16 there at the pavilion at River Star. They're kind of cramped 17 for room this year because of construction. So, at this 18 time, I would like to make a motion to allow the fair to 19 utilize River Star for the dance, October 25th of this year. 20 JUDGE POLLARD: Are they going to pay any fees 21 for -- 22 COMMISSIONER REEVES: The fair is one of the 23 organizations that does not pay any fees. 24 JUDGE POLLARD: No deposit for cleanup or anything 25 like that? 9-8-14 63 1 MR. REEVES: The fair has no -- 2 MS. GRINSTEAD: We've never collected anything from 3 the fair. 4 COMMISSIONER REEVES: Like the Stock Show. 5 MS. GRINSTEAD: Never had a problem either. 6 JUDGE POLLARD: Never had a problem with them? 7 Okay. 8 COMMISSIONER MOSER: Why isn't this -- since we 9 have River Star now -- and I don't have any objection to what 10 you're suggesting here, but why don't we just do this -- why 11 don't they just come to Jody and say, "We'd like to rent it," 12 use it, whatever, so we don't have to bring this to 13 Commissioners Court every time? 14 COMMISSIONER REEVES: I think in the future, that 15 will be the case. This is still kind of new. 16 COMMISSIONER MOSER: Sure, okay. 17 COMMISSIONER LETZ: I'll second. 18 JUDGE POLLARD: Been moved and seconded that Kerr 19 County Fair Association be allowed to use River Star Park for 20 a dance on October 25, 2014, at the pavilion. Is there any 21 further discussion? 22 COMMISSIONER BALDWIN: I agree with your question. 23 Why didn't they just go straight to Jody? But I think it's 24 probably -- my first glance at it was that they're changing 25 the issue from a barbecue to a dance, and wanted -- and I 9-8-14 64 1 think it's kind of a courtesy thing to let us know that. 2 COMMISSIONER MOSER: Okay. 3 COMMISSIONER BALDWIN: So -- 4 JUDGE POLLARD: Okay. Any further comments or 5 discussion on it? If not, those in favor of that, signify by 6 raising your right hand. 7 (The motion carried by unanimous vote, 4-0.) 8 JUDGE POLLARD: It's 4-0,unanimous. 1.9; consider, 9 discuss, and take appropriate action to set rates for the use 10 of the Hill Country Youth Event Center, event hall and show 11 barn/indoor arena/outdoor arena, and the River Star Park -- 12 there it is again -- and allow reservation agent to begin 13 booking events. Commissioners Letz and Reeves. 14 COMMISSIONER LETZ: Reeves. 15 MR. REEVES: Well, this also -- Ms. Grinstead has 16 -- she's worked very hard. Did you pass these out? 17 MS. GRINSTEAD: They all should have a copy. 18 MR. REEVES: Everybody -- as you recall, several 19 meetings ago, we started discussing payment for the rental 20 rates, especially when the new building is complete, as well 21 as looking at what comparable properties in the area and 22 outside the county were renting for. Attached -- or what you 23 should have -- I think Jody has passed some of these out. 24 Indoor arena. In the past, there was a daily rental rate 25 plus a setup fee. And so what we've done for the indoor 9-8-14 65 1 arena, first day encompasses both the setup fee and the rate 2 at $800. The second day would be 500, and each additional 3 day after that would be 400, on the rare occasion that there 4 are three-day events. The new event hall -- 5 COMMISSIONER BALDWIN: Can we stay on that -- 6 COMMISSIONER REEVES: Sure. 7 COMMISSIONER BALDWIN: -- just for a second, 8 please? 9 MR. REEVES: Sure. 10 COMMISSIONER BALDWIN: How much is it today? 11 MS. GRINSTEAD: Basically, your first day, that's 12 the same price. It's $500 per day, is what we charge now, 13 with the $300 setup/take-down. 14 COMMISSIONER BALDWIN: So -- 15 MS. GRINSTEAD: So those prices, other than the 16 additional day, haven't changed. 17 COMMISSIONER BALDWIN: So the 800 is -- 18 MS. GRINSTEAD: What you pay now. 19 COMMISSIONER REEVES: Just incorporating setup into 20 the -- 21 COMMISSIONER BALDWIN: Okay. 22 MR. REEVES: I think this would be easier on 23 keeping her numbers and contracts and everything. Any other 24 questions on the indoor arena? 25 COMMISSIONER BALDWIN: No, thank you. 9-8-14 66 1 MR. REEVES: The event hall, up to 250 people would 2 be -- this includes tables/chairs for a banquet or a dinner, 3 the tables/chairs -- would be $1,500. 251 to 400 people 4 would be $2,000. Each additional 100 people attending a 5 dinner or banquet would be an additional charge of $200. 6 Right now, up to 200? Or -- 7 MS. GRINSTEAD: Yeah. I think on the up to 250, it 8 went up about not quite $400, and then the up to 400 people 9 went up $700. 10 MR. REEVES: Commercial, this would be trade shows, 11 gun and knife shows, what-have-you. It does not require as 12 much setup, 'cause they usually bring what they need. They 13 don't need as many chairs. First day of an event would be 14 $900. Day two would be 600. Each additional day would be 15 $300. What this equates to generally, if you've got a 16 wedding or an event that's a banquet, they have it all 17 weekend, we'd be making between $1,500 and $2,000. With the 18 commercial event not using as many tables or chairs, we still 19 would be making about $1,500 over the two-day event. 20 Electrical outlets, in the new building we'll have the 21 outlets available, drop-down. We've noticed especially our 22 neighbors to the north in Gillespie County are charging for 23 use of additional electrical outlets. First four would be 24 included in a commercial rental. After that would be $25 per 25 fourplex of drop-down. The vendors could then pass it on. 9-8-14 67 1 If it goes past midnight, it would be a $100 additional fee. 2 COMMISSIONER MOSER: You were relating these rental 3 fees to existing -- 4 MR. REEVES: Competing venues, not only in the 5 county, but outside. 6 COMMISSIONER MOSER: Since our facility's about 7 twice as big now, do we reflect that in the rates? As 8 opposed to what we currently have for the older, smaller -- 9 COMMISSIONER REEVES: They're slightly up. 10 MS. GRINSTEAD: They're slightly more. 11 COMMISSIONER REEVES: And we don't know how well 12 they'll be received at first, and then we can see if it -- if 13 it -- 14 COMMISSIONER MOSER: Yeah, okay. 15 MR. REEVES: Which way it would go. 16 COMMISSIONER MOSER: Sure, okay. 17 MR. REEVES: Meeting rooms. Once completed, we 18 will have a 30-by-60 meeting room and a 30-by-30 meeting 19 room. If you have just small events that you need, $200 for 20 the large, $100 for the small. And if you need both of them, 21 then $250. 22 COMMISSIONER MOSER: Those are per-day? 23 COMMISSIONER REEVES: Per-day. 24 MR. REEVES: The show barn -- this is the new show 25 barn. First day, $600, including setup. Day two would be 9-8-14 68 1 $400. Currently, the show barn is rented for $300, plus 2 there's a $300 setup fee, if I remember right. Each 3 additional day would be $300. If there's no setup or staff 4 required, it would be $300. If you have outdoor traveling 5 shows; i.e., carnivals, outdoor circuses, et cetera, trade 6 shows that would be outdoor, $300 first day, $200 day two, 7 and day three would be $150. The outdoor arena, 150. 8 Additional chairs and tables that you may need in certain 9 events, $4 per table, $1 for a chair, $300 cleanup deposit. 10 Liability insurance, which is passed directly to the renters; 11 this will be determined by our insurance carrier. R.V. 12 hookups, the ones we do have, $25. Horse stalls, what we 13 have behind the indoor arena is $10. And I would show -- if 14 you look there, still continue with the fees being waived if 15 the 501(c)(3) status has been approved by Commissioners 16 Court. Union Church -- 17 COMMISSIONER MOSER: Let me ask a question on R.V. 18 hookups. Is that -- what amp service is that, Tim? Is that 19 50-amp? 20 MR. BOLLIER: No, sir. 21 COMMISSIONER MOSER: The R.V.? 22 MR. BOLLIER: They're not 50-amp. 23 COMMISSIONER MOSER: What are they? 24 MR. BOLLIER: They're 30-amp. 25 COMMISSIONER MOSER: 30-amp? Okay, so that's good. 9-8-14 69 1 Okay. 2 COMMISSIONER LETZ: On the fee being waived, is 3 that 100 percent of the fee waived? 4 MS. GRINSTEAD: Yeah, the policy now is you waive 5 the fee, but not the setup/take-down fee. So, you waive 6 rental fees, but it would still be $300, is what nonprofits 7 pay now, other than the Union Church; it's 50 percent. 8 COMMISSIONER LETZ: I think we should give them a 9 50 percent discount on nonprofits. I mean, I just think that 10 we should not -- 11 JUDGE POLLARD: I'd feel better about that, too. 12 COMMISSIONER LETZ: -- give away -- I mean, it's 13 costing the county taxpayers money. And even though it's a 14 nonprofit, it's individually -- it's designated individual 15 nonprofits, I think we ought to just waive 50 percent of the 16 fees. 17 COMMISSIONER MOSER: I agree. 18 MR. REEVES: Well, if you'll look down here, we did 19 have some of that -- talking about some of that, that we 20 would -- nonprofit organizations would incur a $200 per-day 21 staffing fee. And this is where I was proposing, on some of 22 it, that we would recoup some of it. 'Cause we have our 23 staff out there. 24 COMMISSIONER LETZ: I'd rather just go with a flat 25 50 percent. 9-8-14 70 1 COMMISSIONER MOSER: 50 percent. 2 COMMISSIONER BALDWIN: Easier to keep up with. 3 COMMISSIONER LETZ: Easier to keep up with, and I 4 think -- I mean, if someone's using the event hall, that's a 5 big cost to the county. 6 COMMISSIONER REEVES: Well, I agree. 7 COMMISSIONER MOSER: Right. 8 COMMISSIONER LETZ: And -- you know, and I think if 9 you look at other -- when we did that -- or Jody did that 10 other study of other counties, this is an area that we are 11 far more generous than any other facility probably in the 12 state. And we understand they're nonprofits, and they're all 13 -- every nonprofit -- I won't say "every"; most of them are 14 for good causes. 15 COMMISSIONER MOSER: Right. 16 COMMISSIONER LETZ: Some of them are. But -- but I 17 just think it's a whole lot easier just to have a policy. 18 JUDGE POLLARD: I like the 50 percent. 19 COMMISSIONER LETZ: Okay. 20 COMMISSIONER MOSER: Me too. 21 MS. GRINSTEAD: No grandfathering, right? 22 COMMISSIONER LETZ: No grandfathering. 23 COMMISSIONER REEVES: Well, what about -- let's go 24 back to -- Livestock Show has a 20-year lease. 25 COMMISSIONER LETZ: Yeah, they're different. Stock 9-8-14 71 1 Show is a -- that's a partnership deal where we're working 2 with them on that, and they've funded a large portion of the 3 building, so yeah, they don't pay. The fair, you know -- 4 MR. REEVES: The fair, and there's some existing -- 5 are there some existing nonprofits? 6 MS. GRINSTEAD: Well, there's quite a few. 7 COMMISSIONER REEVES: That you've already leased? 8 MS. GRINSTEAD: Well, exactly. I assume all the 9 contracts we've sent out stay the same. But you've got 10 KerrFest, you've got Heart of the Hills. I mean, there's 11 quite a few nonprofits that use it at least annually. Is 12 that change -- are we going -- that's where I need some 13 clarification. 14 COMMISSIONER MOSER: I think if we're not under 15 contract, and we -- we change, then it's a new deal. 16 COMMISSIONER LETZ: I think the agreement with 17 KerrFest has always been at some point, they were going to 18 start paying. And -- 19 COMMISSIONER BALDWIN: God, I would hope so. 20 COMMISSIONER LETZ: And, you know, we contribute -- 21 we still contribute a lot of manpower. But, you know, it's 22 just -- 23 COMMISSIONER MOSER: I agree. 50 percent, and I 24 think if they're not under contract now, that's what it -- 25 COMMISSIONER LETZ: And we ought to look at a 9-8-14 72 1 facility-wide use for some of those events, which I think the 2 fair and KerrFest use it. I mean, maybe it's just a -- you 3 know, maybe it's a flat $1,000 or $750 or something like that 4 for those specific events that are kind of partnership events 5 with the county. 6 COMMISSIONER MOSER: We've got to do something so 7 Jody knows what to do. 8 COMMISSIONER LETZ: I'd say -- $750 or $1,000? -- 9 for KerrFest and fair and -- after this year. I mean, 10 obviously, the county fair, which starts next month, we're 11 not going to change with them. 12 COMMISSIONER BALDWIN: Well, KerrFest for sure. I 13 mean, I asked the question in here, how much -- how much 14 money does this thing generate? And she -- it was well over 15 $700,000 when it does its little trip through the community. 16 But the shock show, you're not talking about. 17 COMMISSIONER LETZ: No. No, they're excluded. 18 They're a partner. 19 COMMISSIONER BALDWIN: Stock Show and the fair -- I 20 don't know about the fair, but you're including fair in 21 the -- in the conversation. So, those two things that you 22 don't even consider? 23 COMMISSIONER MOSER: Just sort of keep it simple. 24 The ones that are, quote, partnerships, Stock Show and fair, 25 I think those partnerships are separate -- a separate 9-8-14 73 1 agreement. Contracts that are under existence, existing now, 2 leave those alone. Future, why don't we just go back to what 3 you're saying, 50 percent? 4 JUDGE POLLARD: I agree. 5 COMMISSIONER MOSER: And then keep it simple and 6 move forward, rather than doing all these exceptions. 7 COMMISSIONER LETZ: Okay. 8 COMMISSIONER MOSER: Okay. 9 JUDGE POLLARD: All right. 10 COMMISSIONER BALDWIN: You're so wise. 11 JUDGE POLLARD: Time for a break -- short break, 12 about 10 minutes. 13 COMMISSIONER LETZ: Want to vote on that changing? 14 Make a motion to approve the -- 15 JUDGE POLLARD: All right. 16 COMMISSIONER LETZ: -- the rental rates for the 17 Hill Country Youth Event Center. 18 JUDGE POLLARD: As recommended? 19 COMMISSIONER LETZ: As recommended. 20 COMMISSIONER MOSER: With the 50 percent -- 21 COMMISSIONER LETZ: With the 50 percent charge for 22 nonprofits. 23 COMMISSIONER MOSER: Okay, second. 24 MS. GRINSTEAD: And that's going to be in lieu 25 of -- 9-8-14 74 1 JUDGE POLLARD: All in favor, raise your right 2 hand. 3 (The motion carried by unanimous vote, 4-0.) 4 JUDGE POLLARD: It's unanimous. 5 MS. GRINSTEAD: In lieu of the $200 per-day 6 staffing fee? We're going to take that out, right? 7 MR. REEVES: Yeah. 8 MS. GRINSTEAD: Okay. 9 (Recess taken from 10:30 a.m. to 10:38 a.m.) 10 - - - - - - - - - - 11 JUDGE POLLARD: Let's call the meeting back to 12 order. All right, Commissioners Court's back in session. Is 13 Commissioner Moser out there? Somebody holler at him. 14 SHERIFF HIERHOLZER: He's trying to get in the 15 door. 16 JUDGE POLLARD: All right. We're going to go to 17 Item 1.10. 18 SHERIFF HIERHOLZER: Back in order. 19 JUDGE POLLARD: Pardon? 20 MS. PIEPER: You're missing Commissioner 1. 21 MR. REEVES: We still had two other -- we talked 22 about the event center, but we still have Union Church 23 building -- 24 COMMISSIONER MOSER: Which item are we on now? 25 JUDGE POLLARD: Still that last item. 9-8-14 75 1 COMMISSIONER REEVES: The one we were on before 2 recess, Commissioner. 3 COMMISSIONER MOSER: Okay. 4 JUDGE POLLARD: $150 on that. 5 COMMISSIONER REEVES: It went up from 100 to 150. 6 The deposit stayed the same. Then the biggest new one is the 7 River Star Arts and Events Park rates. The entire park, 8 including 10 tables, one hundred chairs for day one, would be 9 $500. Day two would be $300. Additional chairs, $1. 10 Additional tables, $4. $300 cleaning deposit. 11 COMMISSIONER MOSER: Is there something at the 12 events park that's less than the whole park, or -- 13 MR. REEVES: We don't know how to divide that, 14 Commissioner. 15 COMMISSIONER MOSER: Yeah, okay. 16 MR. REEVES: Just simply, you could have two events 17 there, and they'd be overflowing then, so we figured one 18 event. 19 COMMISSIONER MOSER: But if somebody wanted just to 20 rent the pavilion for whatever? 21 COMMISSIONER REEVES: Would be $500. 22 COMMISSIONER LETZ: You get the whole park. 23 COMMISSIONER MOSER: Yeah, but say somebody wanted 24 to have a family gathering underneath the pavilion, but yet 25 it wouldn't be -- assuming there's not a conflict for the 9-8-14 76 1 whole park, we would do that? 2 MR. REEVES: How do you keep them from utilizing 3 the entire park? If they wanted to go over to the -- the 4 amphitheater or anything, there's no -- no dividing it at 5 this time. 6 JUDGE POLLARD: Thank you very much, Buster. 7 COMMISSIONER BALDWIN: Yes, sir. 8 COMMISSIONER LETZ: If anyone uses the park, they 9 use the whole park. What I didn't see on here was -- I don't 10 know what we want to do with the building. Do we want to 11 give people access as a staging area to use that building, or 12 not? 13 MR. BOLLIER: I have a question. Over there at 14 River Star, where are we going to allow those folks to park 15 when they use River Star, or whatever we call it? 16 JUDGE POLLARD: I think they're going to have to 17 park in Flat Rock. I don't think -- listen, I don't think we 18 want a bunch of cars running around on that little 8- or 19 10-acre, whatever it is -- 20 COMMISSIONER REEVES: We also have the event center 21 parking. 22 MR. BOLLIER: Well, we still have that. 23 COMMISSIONER MOSER: Why don't they use -- 24 MR. BOLLIER: A lot of people, we could park them 25 in the parking lot. 9-8-14 77 1 COMMISSIONER LETZ: I think put them in the parking 2 lot. 3 COMMISSIONER MOSER: In the parking lot. 4 COMMISSIONER LETZ: Open up that center area, and 5 put a -- you know -- 6 COMMISSIONER MOSER: Get through there. 7 MR. BOLLIER: There are a couple of 4-foot 8 walk-through gates in that fence on that -- 9 COMMISSIONER LETZ: We need to make it so that they 10 cannot get a vehicle in there. 11 MR. BOLLIER: They cannot, unless -- except right 12 there now by the Extension office. We have to keep all that 13 locked. 14 COMMISSIONER LETZ: So, we need to make it so there 15 by Extension, that's a walk-through area. And these gates 16 that are off of -- 17 MR. REEVES: Riverside. 18 COMMISSIONER LETZ: -- Riverside Drive need to 19 either stay closed or unlocked all the time, or need to put 20 some boulders there so they can't get past the office area. 21 'Cause people need to come in -- say you're doing a family 22 reunion; they're going to need to unload somewhere. You 23 don't want to have them have to carry all the way, so they 24 need to get into that little granite area, but there needs to 25 be a way that they can't get past that granite area. Either 9-8-14 78 1 put some boulders there or something until we get set up, so 2 that the areas is isolated. 3 JUDGE POLLARD: Let's talk about the use of the 4 building, too. Is it set up for using water and electricity, 5 all that kind of stuff in there? Do we want to do that, or 6 do we want to reserve the right to take a look at that and 7 see if we're going to use that building for some purpose? 8 MR. BOLLIER: My question -- I have a lot of 9 questions over there. Number one, I heard the County 10 Attorney say that we could start doing things over there, but 11 my question to the County Attorney is, can I go in those 12 office buildings and clean all that junk out of there, throw 13 that stuff away? 14 MS. STEBBINS: Have they not cleaned out everything 15 they meant to from the sale? 16 MR. BOLLIER: I'm talking about -- there's just 17 folders and junk. 18 COMMISSIONER REEVES: There's files. They're 19 probably -- 20 MS. STEBBINS: Did you buy it and its contents? 21 COMMISSIONER REEVES: It wasn't in -- it's more 22 business records that look like they've been left there, some 23 old phone systems. 24 MS. STEBBINS: All Texas Arts and Crafts Fair 25 stuff? 9-8-14 79 1 COMMISSIONER REEVES: Yes. 2 MS. STEBBINS: I can get in touch with the trustee 3 and let them know that there are some business records and -- 4 and things in that building; that if they want them, they 5 need to get them out by -- 6 COMMISSIONER LETZ: End of the week. 7 MS. STEBBINS: -- a date specific, okay? 8 MR. BOLLIER: Give them till the end of the week. 9 JUDGE POLLARD: If they don't, there's going to be 10 a charge for us to get rid of them. 11 MS. STEBBINS: Storage, okay. 12 MR. BOLLIER: And then I can also -- to 13 Commissioner Reeves, I can go over there; I can get all that 14 water going, make sure there's no leaks, make sure there's 15 water in those bathrooms and so forth, and leave the water 16 on, leave everything running. 17 COMMISSIONER LETZ: Yeah. 18 MR. BOLLIER: And in order. 19 JUDGE POLLARD: Is it all insulated for the winter? 20 MR. BOLLIER: All that -- that's something I'm 21 going to have to check, Judge, make sure all of it's 22 insulated, most of it. I do not know what's underneath that 23 building. I will have to cut a little access -- 24 JUDGE POLLARD: And water tanks. Is the water -- 25 is it hooked up to plumbing, or are these above-ground water 9-8-14 80 1 tanks? 2 MR. BOLLIER: Far as I know, the plumbing is run 3 off of city water. 4 JUDGE POLLARD: Is that right? 5 MR. BOLLIER: Underneath -- there's two fake rocks 6 out in front; that's where all your city water is. 7 JUDGE POLLARD: Where was the water going in those 8 above-ground tanks? 9 MR. BOLLIER: That's rainwater, probably for 10 landscaping. 11 COMMISSIONER REEVES: Looked like it was for 12 landscaping. 13 MR. BOLLIER: Most of it, from what Commissioner 14 Reeves and I saw out there, that's what it looked like. I 15 mean, I can't -- 16 COMMISSIONER LETZ: That wouldn't be potable water; 17 you couldn't use it for drinking. 18 JUDGE POLLARD: Okay. 19 MR. BOLLIER: And also -- 20 JUDGE POLLARD: Who owns those tanks? 21 COMMISSIONER LETZ: They're ours. 22 JUDGE POLLARD: They're ours? 23 MR. BOLLIER: I mean, there's all this -- like over 24 there where the two little sheds are, the open shed was where 25 they had the tractor and the equipment and stuff. We got to 9-8-14 81 1 clean all that up too, so I just want to make sure, before I 2 start cleaning up, because I'm wanting to throw a lot of that 3 away. 4 COMMISSIONER LETZ: I'd wait. I'd give the trustee 5 till the end of the week. Anything that's left, make sure 6 it's trash. I'm sure it's all trash, anything that's left. 7 MR. BOLLIER: Should I keep hours and all that of 8 how much time I spend on cleaning all that up? 9 COMMISSIONER MOSER: It's ours now. 10 MS. STEBBINS: It might be ours now. Let me know 11 -- we'll talk after this, and let me know what things are out 12 there so I can send it to the trustee and say -- 13 MR. BOLLIER: Okay. 14 COMMISSIONER LETZ: Yeah. Yeah. And it's like -- 15 you know, Tim, the -- that little fence around where the 16 storage buildings, all that stuff was, that all can be torn 17 down, to me. It's up to you, but all the stuff -- 18 MR. BOLLIER: I want to tear all that down. 19 COMMISSIONER LETZ: Bunch of -- 20 MR. BOLLIER: That cedar plank fence, 'cause that's 21 what it is. Most of it's rotted anyway, a lot of it. 22 COMMISSIONER LETZ: Yeah. I mean, it's our -- 23 MR. BOLLIER: It's got a regular net fence around 24 it, so we can -- yeah, that's what we'll do. 25 JUDGE POLLARD: Can we now go on to 1.10? Are we 9-8-14 82 1 through with that one? 2 COMMISSIONER REEVES: Do we need a motion to 3 approve these rates? 4 COMMISSIONER MOSER: I thought we did. 5 COMMISSIONER LETZ: We approved those. 6 MS. PIEPER: You approved -- 7 COMMISSIONER REEVES: All of them? Okay. 8 JUDGE POLLARD: All right. 1.10; consider -- I 9 think I already read that. Consider, discuss, and take 10 appropriate action regarding any restrictions -- I didn't 11 read it -- use of alcohol, and requirements, security and 12 insurance, for the use of River Star Arts and Events Park. 13 Commissioners Letz and Reeves. 14 MR. REEVES: You can have this one, too. 15 COMMISSIONER LETZ: I forgot this one. Jody? 16 MS. GRINSTEAD: I just want to make sure -- we have 17 events coming up, and I've kind of followed our same protocol 18 with the exhibit hall. Alcohol's allowed, but you do have to 19 have security. I've just kind of done the same, and I just 20 wanted to make sure everyone is fine with that. I also 21 wanted to know if there's a cutoff time that you want -- 22 like, they need to be out by midnight? 11:00? 23 MR. BOLLIER: I think there should be a time 24 period. 25 COMMISSIONER LETZ: I think, yeah, definitely a 9-8-14 83 1 time period. I'd say 11:00. I don't know -- 2 MR. BOLLIER: I think 7:00 to 11:00 is plenty. 3 COMMISSIONER LETZ: I'd say we shut it down at 4 11:00, and they can have alcohol if they have security, same 5 as the other facility. 6 SHERIFF HIERHOLZER: And I'd like a definite 7 number, because they always say, "Oh, well, you can do it 8 with this many; you can do it with this many." 9 JUDGE POLLARD: What do you recommend, Sheriff? 10 SHERIFF HIERHOLZER: What did the Court adopt 11 before? 12 MS. GRINSTEAD: Currently, it's a minimum of two 13 officers. And what I would always do is let -- 'cause I 14 dealt a lot with K.P.D. -- let them decide, as far as 15 typically, they would -- he would be okay with two officers, 16 up to 200 people. If it was more than that, it was another 17 officer per 100 people. 18 SHERIFF HIERHOLZER: Y'all stay with that. As long 19 as we have that in writing, that's fine with me. 20 COMMISSIONER LETZ: And I agree. For events, I 21 think that's right, but if someone's having a family reunion, 22 can they have beer without security? And it's -- I mean -- 23 SHERIFF HIERHOLZER: I've always just kind of gone 24 by rule of thumb. A lot of my guys -- we don't allow 25 off-duty work on -- on places where alcohol is served, but 9-8-14 84 1 when it's County-owned property, I think that's a whole 2 'nother deal. So, I still think they have to have security. 3 Some of your quinceańeras and things like that, where they 4 have -- family reunions, you end up with more issues at some 5 of those than you do a lot of your Stock Show events or 6 something like that. So, I do still think that there needs 7 to be, just 'cause of alcohol consumption. 8 JUDGE POLLARD: Yeah. 9 MS. GRINSTEAD: 'Cause I've got one coming up, a 10 kid's birthday party, but they're going till midnight, so -- 11 with alcohol, and I'm telling them security. So it's -- I 12 just kind of think it's safer if it's -- if there's alcohol, 13 there needs to be security. 14 COMMISSIONER LETZ: Okay. 15 JUDGE POLLARD: All right. Do we need a motion or 16 anything on that? 17 COMMISSIONER LETZ: I'll make a motion that we 18 expand our current policy to include River Star Park for -- 19 as it relates to alcohol and security. 20 COMMISSIONER REEVES: I'll second. 21 COMMISSIONER LETZ: And that the River Star Park 22 will have no events after 11 p.m. 23 COMMISSIONER REEVES: I'll second. 24 JUDGE POLLARD: Any further discussion? If not, 25 those in favor, signify by raising your right hand. 9-8-14 85 1 (The motion carried by unanimous vote, 4-0.) 2 JUDGE POLLARD: It' 4-0, unanimous. 1.11; 3 consider, discuss, and take appropriate action on request 4 from appointed and elected officials to appoint clerks and 5 assistants for their offices pursuant to the Local Government 6 Code. If you look over under 1.11 in your agenda packets 7 there, you'll see that there are letters from lots of 8 department heads, and all about requests for filling 9 vacancies and appointing assistants and all of that kind of 10 stuff. For example, the County Clerk wants to appoint deputy 11 county clerks, and some others. If you look through all of 12 those requests in there, they've been made, and I think it's 13 appropriate at this time to consider those. 14 COMMISSIONER LETZ: Move approval. 15 COMMISSIONER MOSER: Second. 16 JUDGE POLLARD: Any questions? Any further 17 discussion? 18 COMMISSIONER LETZ: And just a discussion would be, 19 any elected official -- this is a requirement of the law. 20 JUDGE POLLARD: Yes. 21 COMMISSIONER LETZ: And any elected officials that 22 have not submitted a letter need to do it so we can approve 23 them. 24 JUDGE POLLARD: That's correct. All right. Any 25 further discussion? There being none, those in favor, 9-8-14 86 1 signify by raising your right hand. 2 (The motion carried by unanimous vote, 4-0.) 3 JUDGE POLLARD: It's 4-0, unanimous. All right. 4 1.12; consider, discuss, and take appropriate action to 5 approve a lease proposal from Wells Fargo Bank for Road and 6 Bridge equipment in the amount of either $300,000 or 7 $275,000. Ms. Hargis? 8 MS. HARGIS: During the -- good morning. During 9 the budget process, we approved allowing Road and Bridge to 10 obtain a lease agreement for equipment that he needs, and the 11 lease agreement was to be for three years. This is the -- we 12 did receive a couple of proposals, and this one appeared to 13 be the better of the proposals that we received. It is for 14 $300,000 at a 2.57 percent interest rate, with a dollar 15 buy-back at the end of the lease. Leonard does have enough 16 money to -- to cover. We'll have to move a little bit for 17 the increase to 300, but -- for interest, but the principal 18 payment we have. So, it's up to the Court. This will begin 19 October 1 with the new budget. 20 JUDGE POLLARD: What made this one more attractive 21 than the other proposal? 22 MS. HARGIS: The other proposal required that we 23 pay a half a percent in fees, plus the interest rate was 24 3.57. 25 JUDGE POLLARD: All right. 9-8-14 87 1 COMMISSIONER MOSER: This is 2.75? 2 MS. HARGIS: 2.57. 3 COMMISSIONER MOSER: 2.57. 4 COMMISSIONER LETZ: I move approval. 5 JUDGE POLLARD: Is there a second? 6 COMMISSIONER MOSER: Second. 7 JUDGE POLLARD: It's been moved and seconded. Any 8 further discussion? If not, those in favor, signify by 9 raising your right hand. 10 (The motion carried by unanimous vote, 4-0.) 11 JUDGE POLLARD: It's 4-0, unanimous. Thank you. 12 1.13; consider, discuss, and take appropriate action to 13 approve internal control policy for GASB 68 that is required 14 to be in place by September 30, 2014. Mrs. Hargis? 15 MS. HARGIS: As you're aware, under the 16 Governmental Accounting Standards, we're going to have to 17 begin to put the liability for our retirement on our balance 18 sheet, and with that comes certain steps of -- of 19 implementing the procedures. We don't have to put on the 20 liability until the end of 2015, which would mean that audit 21 you receive in -- for the year '15-'16 will be the actual 22 first year that the liability will be shown. But this year, 23 the only requirement that we have is that we have an internal 24 control policy stating how our -- the person who handles the 25 retirement payments, the retirees and all of that, is -- is 9-8-14 88 1 handled. The policy that I've written is very generic. It 2 covers the TAC outline that they have provided for us. No 3 one has really written one. I also looked to see what we do 4 in our H.R. Department, and it's -- it's just something we 5 have to have in place so that our auditors can check this off 6 for this current year. 7 It has to be in effect by September 1. It just 8 kind of goes through and says that the payroll administrator 9 and her deputy are the ones who are in control of -- of the 10 names, the payments, how they make sure that these payments 11 are made, and that the proper people get the proper credit 12 for these type of things. We'll probably tweak this type of 13 a policy as you go along. There will probably be a better 14 one that might come out, but right now everybody's just 15 writing their own thing with that outline. And so I tried to 16 be, you know, just as broad as I could to say who's doing it, 17 who has permission. And right now it's really only our H.R. 18 administrator that can actually, you know, look at those 19 names, make sure those payments are done. I've reviewed all 20 the reports that she's done, and -- and how she does it. I'm 21 comfortable with all of that, but we just have to have this 22 in place for our auditors. 23 COMMISSIONER BALDWIN: Is this a new GASB 24 requirement? 25 MS. HARGIS: This is a new GASB requirement. 9-8-14 89 1 COMMISSIONER BALDWIN: Once GASB got going, it 2 doesn't know when to stop, does it? 3 MS. HARGIS: No, and I'm afraid they're -- they're 4 looking at some more major stuff that I'm hoping to hear at 5 the conference when I go on Wednesday. This was -- this is 6 one of the biggest major things which puts us in line with 7 all the major corporations to tell what your liability is. 8 In some cities and counties, this is going to be 9 astronomical. It's going to be more than they have on their 10 balance sheets. 11 JUDGE POLLARD: Fallout from -- 12 MS. HARGIS: So they are going to consider -- 13 Moody's and Standard and Poor's are going to look at this. 14 We just don't know to what extent. We're in a better 15 position than most. Even though we're not funded right now 16 at 100 percent, we are -- as far as the pool of money that we 17 have, because of the downturn in the economy, we're still 18 working on putting those funds back into our -- into our 19 overall pool, but we 100 percent fund every year. The people 20 that are going to have more trouble are the ones that don't 21 100 percent fund as they go along. It would be nice for us, 22 sometime down the road, if the economy gets better, for us to 23 put in money to get this fund up to about 90 percent. We 24 were at 92 percent when I came in 2007. We're now at 25 84 percent. Part of that, too, is the number of people that 9-8-14 90 1 have retired have pulled it down as well. But if we could 2 get it at 90 percent -- but you remember, last year I asked 3 for that, and it's about a million dollars -- anywhere from a 4 million to three million, and we just don't have that kind of 5 surplus money to provide right now. But I think if the Court 6 would consider starting to put extra funds in the retirement 7 system starting next year, whether it be, you know, 100,000 8 or 250,000 -- but to get us to 90 percent takes 3 million, 9 but if you just took a period of time, let's say five years, 10 to get that in, it's just a more comfortable ratio. Most 11 retirement funds are anywhere between 90 and 92 percent, and 12 they feel that's a good, strong ratio. We're a little low 13 right now, so -- but, again, once all of this comes out and 14 gets on the balance sheet, it will be even more apparent what 15 our liability is. But this is all we have to do for 2014, so 16 this is a small piece of the pie. The rest of the decisions 17 you'll be making probably next summer, which have to do with 18 the -- the dates that you pick, the actuarial dates you pick 19 and so forth, so it gets a little complicated. We'll give 20 you some homework on that before we get started. 21 COMMISSIONER BALDWIN: I move we approve the 22 internal control policy for GASB 68, as presented by the 23 County Auditor. 24 MR. REEVES: Second. 25 JUDGE POLLARD: Been moved and seconded as stated. 9-8-14 91 1 Any further discussion? There being none, those in favor, 2 signify by raising your right hand. 3 (The motion carried by unanimous vote, 4-0.) 4 JUDGE POLLARD: It's 4-0, unanimous. Jeannie, are 5 you going to leave some kind of reminder for us to remain -- 6 make sure next year in budget time that we're going to have 7 to consider that? 8 MS. HARGIS: Yes, sir, I will make that 9 presentation in the spring before I leave. 10 JUDGE POLLARD: All right, thank you very much. 11 All right. Consider, discuss -- 1.14; consider, discuss, and 12 take appropriate action to approve contracts with Certified 13 Payments for each Justice of the Peace office and authorize 14 the County Judge to sign same. Is Judge Ragsdale here? 15 MR. REEVES: No, Your Honor, he had to be out of 16 town. He asked me to bring this one up. And I also believe 17 Item 1.16 is a similar one, is it not, Mr. Garcia? 18 MR. GARCIA: Yes, sir. 19 COMMISSIONER REEVES: If you could call that while 20 we're here? 21 JUDGE POLLARD: All right, I'll go ahead and call 22 1.16 as well; consider, discuss, and take appropriate action 23 to approve contracts with Certified Payments for 24 Environmental Health and Animal Services, and authorize the 25 County Judge to sign same. Okay. 9-8-14 92 1 MR. REEVES: My understanding, this will allow 2 Precincts 1, 3, 4 -- J.P. precincts to allow for on-site and 3 web credit card/debit card use at each of their offices. And 4 Mr. Garcia, your fees will be for your permitting fees, 5 et cetera? 6 MR. GARCIA: Yes, permitting fees, and then also 7 fees for animal services. 8 COMMISSIONER REEVES: For the animal services. And 9 these fees for the credit cards will be charged to the payer, 10 not the county; is that correct? 11 MR. GARCIA: Yes. 12 MR. REEVES: And I believe somebody in the County 13 Attorney's office has looked at them? 14 MS. STEBBINS: Yes, I have. 15 COMMISSIONER REEVES: And they meet your approval? 16 MS. STEBBINS: Yes, sir. 17 JUDGE POLLARD: How do you arrange for them to pay 18 them? Do you add it to the -- add the credit card company's 19 charge to the -- to the fee? 20 MS. HARGIS: They get it -- it's actually on their 21 bill. It comes out on their bill. 22 JUDGE POLLARD: All right. 23 MS. HARGIS: Counties are not allowed to pay a fee. 24 COMMISSIONER REEVES: So it's passed on to the -- 25 JUDGE POLLARD: Yeah. 9-8-14 93 1 COMMISSIONER REEVES: As part of their fees. And 2 Judge Ragsdale indicated that he was for this system. It 3 should improve collections for fines and everything. 4 COMMISSIONER LETZ: I think it's good. I mean, the 5 clerk's offices, both -- upstairs all use the same system. I 6 think it's the way more and more county offices are going. 7 So, I move approval. 8 MR. REEVES: Second. 9 JUDGE POLLARD: Been moved and seconded. 10 COMMISSIONER REEVES: Both items? 11 COMMISSIONER LETZ: Both items, 1.14 and 1.16. 12 JUDGE POLLARD: 14 and 16, all right. It's been 13 moved and seconded that -- for approval of both Items 1.14 14 and 1.16. Is there any discussion? 15 COMMISSIONER BALDWIN: That 1.14, is that for all 16 four J.P.'s? Or just J.P. 4? 17 JUDGE POLLARD: Looks like it's -- 18 MR. REEVES: All four of them. 19 COMMISSIONER LETZ: All four, each Justice of the 20 Peace office. 21 JUDGE POLLARD: It does say each Justice of the 22 Peace office. 23 COMMISSIONER BALDWIN: And so -- oh, I see the 24 paperwork on each one of them, yeah. Okay. I'll third the 25 motion. 9-8-14 94 1 JUDGE POLLARD: You'll third the motion? All 2 right. Those in favor of the motion, signify by raising your 3 right hand. 4 (The motion carried by unanimous vote, 4-0.) 5 JUDGE POLLARD: It's 4-0, unanimous. All right, 6 1.15; consider, discuss, and take appropriate action to 7 approve Xerox contract for Justice of the Peace, Precinct 4, 8 and authorize the County Judge to sign same. Are you here 9 for Judge Ragsdale again? 10 MR. REEVES: Yes, Your Honor. This is the renewal 11 of a lease with Xerox, and I believe to upgrade the 12 equipment, and it was my understanding there wouldn't be any 13 increase in the cost. And I believe, once again, the County 14 Attorney has looked at this contract. 15 MS. STEBBINS: I have. 16 JUDGE POLLARD: Is that a motion? 17 COMMISSIONER REEVES: That would be a motion. 18 JUDGE POLLARD: Is there a second? 19 COMMISSIONER LETZ: Second. 20 JUDGE POLLARD: It's been moved and seconded. Any 21 further discussion? There being none, those in favor, 22 signify by raising your right hand. 23 (The motion carried by unanimous vote, 4-0.) 24 JUDGE POLLARD: It's 4-0, unanimous. Let's go to 25 1.17; consider, discuss, and take appropriate action to 9-8-14 95 1 approve Kerr County investment policy under the Texas 2 Government Code, Section 2256.005(e), and a broker/dealer 3 list for Kerr County's Investment Policy in accordance with 4 the Public Funds Investment Act, parentheses, Texas 5 Government Code 2256.005(k), end parentheses. Tracy Soldan. 6 What a mouthful. 7 MS. SOLDAN: Nothing has changed from last year. 8 (Laughter.) It's the same; it just needs to be presented and 9 approved each year. 10 COMMISSIONER BALDWIN: You enjoy that, don't you? 11 So moved. 12 COMMISSIONER LETZ: Second. 13 JUDGE POLLARD: Been moved and seconded. Any 14 further discussion? There being none, those in favor, 15 signify by raising your right hand. 16 (The motion carried by unanimous vote, 4-0.) 17 JUDGE POLLARD: It's 4-0, unanimous. Thank you, 18 Tracy. 1.18; consider, discuss, and take appropriate action 19 to prioritize and approve upgrades for indoor arena at the 20 Hill Country Youth Event Center (HCYEC). Commissioners 21 Reeves and Letz this time. 22 COMMISSIONER REEVES: Commissioner Letz is passing 23 out some -- 24 COMMISSIONER BALDWIN: The backup that was due last 25 Wednesday? 9-8-14 96 1 COMMISSIONER REEVES: The backup. Didn't you get 2 it? The dog had it. 3 COMMISSIONER BALDWIN: I got it right here. 4 COMMISSIONER REEVES: I sent to it Sully. 5 (Laughter.) 6 COMMISSIONER LETZ: I asked the Auditor to go 7 through -- 8 JUDGE POLLARD: Was that before or after he was -- 9 she was in my office? 10 COMMISSIONER LETZ: I asked -- with the help of the 11 Auditor, went through to kind of look at where we are out 12 there with dollars -- available dollars. There's 54,000 out 13 of the 2010 C.O., 86,000 in the 2012. Some of that was 14 actually designated at the time for that facility, other than 15 just leftover little pieces. There was a $46,000 allocation 16 for the courthouse that remained for the courthouse, 17 especially considering the flood damage, that there's -- so 18 there's 46,000 out of that, I think, 2010 C.O. for that one, 19 and also may go for some carpet replacement upstairs, so we 20 didn't touch that, but just some other small amounts. We 21 didn't touch I.T. money and other things like that. 22 JUDGE POLLARD: It's my understanding that the 23 courthouse is insured. 24 COMMISSIONER LETZ: Right. 25 JUDGE POLLARD: We're going to have any cost 9-8-14 97 1 reflected? 2 MS. HARGIS: No, but there was a capital item 3 presented during the budget time for replacement of carpet 4 upstairs, and it's pretty threadbare. We've got tape on some 5 areas to keep people from falling. So, there was money left 6 from the original windows, and since it's for courthouse 7 use -- but that would be a -- 8 JUDGE POLLARD: Now, is that carpet in the -- kind 9 of in the area between the courtrooms out there in the public 10 area? 11 MS. HARGIS: It's in the public area. It's also in 12 the courtrooms. It's in the hallway. 13 JUDGE POLLARD: Weren't we talking about replacing 14 that carpet with something other than carpet? Some of 15 this -- 16 COMMISSIONER LETZ: Yeah, that's still there. It's 17 windows -- window money. 18 MS. HARGIS: Whatever the Court decides to put. 19 But you -- 20 COMMISSIONER LETZ: I'm just saying that's out of 21 that 2010 issue. There's money that we talked about for 22 that, which is still designated for that. This is -- 23 JUDGE POLLARD: Okay, I'm sorry. 24 COMMISSIONER LETZ: Then there's -- the Stock Show 25 is going to give us another check for 250,000 for 1st of 9-8-14 98 1 October or thereabouts. 2 JUDGE POLLARD: 250? It says 290. 3 COMMISSIONER LETZ: No, that's -- it says 150 4 allocated -- 5 JUDGE POLLARD: Oh, I see. 6 COMMISSIONER LETZ: -- and unallocated. 100,000 of 7 that is going for other funding out there already, which is 8 the actual contract. That leaves 290,000 available funds out 9 there for the Hill Country Youth Event Center. This is where 10 we're -- currently what we're looking at, the number we're 11 really talking about today. It looks like the sound system's 12 going to be in the neighborhood of $60,000; needs to go out 13 for RFP still, but that's a number. And on that -- well, 14 first, it looks like there's some waterproofing that we need 15 to do on the interior, redoing some sidewalks inside the 16 arena. That's going to be about 20,000. That changed, so 17 it's probably in the works right now, or coming close to 18 being in the works. 50,000 for concession stand for the 19 indoor arena. That change order will also be in the works. 20 That will be part of the Huser contract. 40,000 for 21 restrooms that we talked about earlier for the indoor arena. 22 That likely would not be part of the Huser contract; that 23 will be a separate item. That's -- so that allocation is 24 about 170,000, and that leaves 120,000 left over for that. 25 If we delete the fire station out of the 2014 C.O. 9-8-14 99 1 -- because of the new contract we have with the City, it's 2 unnecessary. If we reallocate that for this, that will leave 3 funds remaining, after taking out what was mentioned above, 4 220,000 for a few improvements out there. The next item that 5 we would come back once we get these finalized, and hard 6 dollars, will be the sand in the arena, to continue with the 7 electrical upgrades and such in the arena. So -- 8 COMMISSIONER MOSER: Let me go back to the -- I 9 don't have any issue with this, but the C.O. for the -- we 10 listed all the things, and we had, I don't remember, 11 2 million, or bids came in at 2.3 million, and whittled it 12 down appropriately so we could fit it within what was in 13 there. 14 COMMISSIONER LETZ: Right. 15 COMMISSIONER MOSER: You had to whittle really hard 16 to do that. But it seems like all the money's coming back 17 now. 18 COMMISSIONER LETZ: No, we had a large portion of 19 money set aside for the arena, and so that money was there; 20 we never went into that. 21 COMMISSIONER MOSER: Okay. 22 COMMISSIONER LETZ: We took that off the table. As 23 for the new event hall, we used some of it, but it's for that 24 facility. The only -- there's 200,000 out of the most recent 25 C.O. There is still 200,000 set aside for the Environmental 9-8-14 100 1 Health Department building. 2 COMMISSIONER MOSER: But we also had -- 100,000? 3 COMMISSIONER LETZ: 100,000. 4 COMMISSIONER MOSER: 100,000 for the parks. That's 5 all still in there? 6 COMMISSIONER LETZ: That's still there; we're not 7 touching any of that money. Only thing that's changing 8 funding would be the fire station; that's taking that 100,000 9 and putting it out for this facility. 10 COMMISSIONER MOSER: Okay. Okay. So that's the 11 only change? 12 COMMISSIONER LETZ: That's the only change from 13 that, but this is just where the money's coming from. 14 COMMISSIONER MOSER: Okay. 15 COMMISSIONER LETZ: And there are some unallocated 16 bits and pieces in there. I didn't -- the Auditor can 17 provide us with the detail as to where each one came from, 18 from those previous bond issues. 19 COMMISSIONER MOSER: Okay. 20 COMMISSIONER LETZ: I.T., I think, has -- there's 21 some money that's left from 2012, I believe, for I.T. That's 22 still at I.T., because that will be used at some point. This 23 was just funds that were truly unallocated; when we did the 24 project, there was a little bit of money left over. 25 JUDGE POLLARD: This -- none of this would affect 9-8-14 101 1 your priority list that was on the right side of that layout 2 plat that you were looking at? 3 COMMISSIONER LETZ: This actually is that -- that 4 middle part; the sound system, the waterproofing of the 5 indoor arena, the concession stand for the indoor arena, the 6 restrooms for the indoor arena. Those were all on that 7 drawing. 8 JUDGE POLLARD: And were they prioritized? 9 COMMISSIONER LETZ: Yes, these were the top items. 10 JUDGE POLLARD: Do the next one that you 11 prioritized. 12 COMMISSIONER LETZ: Yeah, the one that is not on 13 here yet, we don't have a number yet, is the electrical 14 upgrade. And part of that, the stuff we bought in River Star 15 may solve a good part of that problem. 16 COMMISSIONER REEVES: May solve that problem. 17 COMMISSIONER LETZ: So, we're looking at that. But 18 even with that, I mean, if we allocate this -- and the 19 purpose here is to go forward with these actual change 20 orders, or go out for bid on some of them so we can authorize 21 them, come back with those numbers. 22 COMMISSIONER MOSER: Jeannie, could you just do a 23 reconciliation of all of the things you just talked about, 24 stuff from the previous C.O.'s? This C.O. and -- I'm not 25 asking you to do it right now, but just -- 9-8-14 102 1 COMMISSIONER LETZ: She has one. 2 COMMISSIONER MOSER: -- so I could just -- okay. 3 Okay. 4 COMMISSIONER BALDWIN: As the driver of this fire 5 station issue, looking at our agreement that we've made with 6 the City, long-term agreement, I agree with Letz that there's 7 no longer a reason to have that, because that's primary 8 coverage for the city of Kerrville, and their response time 9 out there is just minutes. So, it's just like -- so -- 10 COMMISSIONER MOSER: And since it's in Precinct 2, 11 I agree too. 12 COMMISSIONER BALDWIN: Yeah. I didn't know you 13 knew that. 14 COMMISSIONER MOSER: No, I do. I know where the 15 middle of that road is. 16 COMMISSIONER BALDWIN: I thought we were -- 17 COMMISSIONER MOSER: Stay on your side. 18 COMMISSIONER BALDWIN: -- pulling one over on you. 19 COMMISSIONER LETZ: But what this would do is 20 authorizing, basically, Charlie to go forward with working 21 with Huser on the change order for the waterproofing issue, 22 which he's, I think, already working on that. 23 JUDGE POLLARD: All of the items listed on here? 24 COMMISSIONER LETZ: All items listed on here. The 25 40,000 for the indoor arena and the sound system will be 9-8-14 103 1 separate -- well, sound system will be an RFP. The 2 restrooms, I think, will be handled by Maintenance, or -- you 3 know, and that's just -- that's not a -- it's less than 4 50,000 for that; I don't think we need to go out for bid on 5 that. And Peter Lewis has drawings that he has basically 6 looked at, and we're going forward with that. That price 7 will be under 40,000, we're quite certain. 8 JUDGE POLLARD: So, the concession -- $50,000 9 concession for the indoor arena, we're having to go out for 10 bids on that? 11 COMMISSIONER LETZ: No, that will be under -- that 12 will be a change order under the Huser contract. 13 JUDGE POLLARD: Okay. 14 COMMISSIONER LETZ: And the waterproofing will be a 15 change order in the Huser contract. The other two, number 16 one will be a sound -- sound system will be an RFP, and the 17 restrooms we can just authorize them to move forward on. 18 JUDGE POLLARD: All right. 19 COMMISSIONER LETZ: I'll make a motion -- 20 JUDGE POLLARD: Any further discussion or 21 questions? 22 COMMISSIONER LETZ: I'll make a motion to accept 23 this allocation of funding. 24 MR. REEVES: Second. 25 JUDGE POLLARD: It's been moved and seconded. Any 9-8-14 104 1 further discussion? There being none, those in favor, 2 signify by raising your right hand. 3 (The motion carried by unanimous vote, 4-0.) 4 JUDGE POLLARD: It's 4-0, unanimous. 5 COMMISSIONER LETZ: I will make a comment on the -- 6 the restrooms -- the room for the restrooms, the concession 7 stand, and the catering kitchen. There have been -- I've 8 heard that there are some people in the community that may be 9 able to help fund that. There is no equipment included in 10 any of this. This is just building out the space, and it 11 also does not include taking out a wall and doing some other 12 things. This is the bare minimum that we need to do right 13 now, mainly to do -- under our current agreement with Huser. 14 So we still -- you know, I'm not sure we can get Peter Lewis 15 to come up with a list of what the other costs would be, or 16 maybe get with Huser, or maybe Charlie can work on it. And 17 if we can either -- you know, it would be great if we can 18 find that money in the community. 19 JUDGE POLLARD: All right. While we're on that 20 subject, what is it estimated that it would cost to equip 21 that kitchen? 22 COMMISSIONER LETZ: I have to come back, but it 23 depends on -- the idea we have talked about, Bob and I and 24 Peter Lewis, is that there's no reason to put in stoves and 25 all that kind of stuff. You need commercial sinks and that 9-8-14 105 1 stuff, prep tables and all of that type of -- 2 COMMISSIONER MOSER: Typical catering stuff. 3 COMMISSIONER LETZ: Catering stuff, but it's not 4 ovens and all that kind of stuff. 5 COMMISSIONER REEVES: They'll bring it from 6 wherever their operation is. 7 COMMISSIONER LETZ: Right. So, I mean, we could -- 8 I guess I would rather we come back at our next meeting, or 9 just distribute it after talking with Peter Lewis, 'cause 10 this is also changing that -- taking out that wall, or 11 opening the wall to connect the two concession stands. 12 COMMISSIONER MOSER: Right. 13 COMMISSIONER LETZ: So, we'll come back. But I 14 would guess, you know, the amount is going to be -- I'm 15 guessing probably 50,000. 16 JUDGE POLLARD: To outfit the kitchen? 17 COMMISSIONER LETZ: Outfit the kitchen and do a 18 little bit of renovation, install the sinks and all that kind 19 of stuff. 20 JUDGE POLLARD: Sounds pretty conservative to me. 21 COMMISSIONER REEVES: We may find another online 22 auction. 23 COMMISSIONER LETZ: Well, and we're looking at -- 24 on that topic of, you know, outfitting stuff, we -- I think 25 we, being Bob and I, are looking online for restaurants going 9-8-14 106 1 out of business. We don't have to buy everything new. 2 COMMISSIONER MOSER: You can buy a lot of stuff 3 cheap that way. 4 COMMISSIONER LETZ: Yeah, you go to these 5 auctions -- and tables and chairs are another item. Those 6 prices got too high, and really, the quality was not what we 7 would like to have in the new event hall. Chairs more 8 similar to what we have in this building, they cost, what, 9 $65 a piece new? I think we can start looking online, see if 10 we can find those used. I mean, same with tables. 11 JUDGE POLLARD: Sheriff? 12 SHERIFF HIERHOLZER: Just an idea, a suggestion 13 that probably ought to be looked at. We currently use the 14 old juvenile facility kitchen for just processing vegetables 15 out of the garden to use, which isn't totally necessary. But 16 there is -- that's a full kitchen with equipment, including 17 commercial stoves, walk-in coolers, sinks, everything else 18 sitting there with no -- except for our use of just washing 19 and slicing vegetables, it's not being used for anything. 20 It's all County-owned. 21 COMMISSIONER LETZ: That's a great idea, 'cause 22 it's just sitting there deteriorating right now, the -- the 23 ovens and stoves that's there. The new facility's going to 24 be equipped for venting and all that, but certainly coolers 25 and all that will be needed. 9-8-14 107 1 SHERIFF HIERHOLZER: The vents and everything is in 2 there, and it is a big Vulcan, you know, stove and that. 3 Caterer may need a warming area. It ought to be looked at. 4 If we lose the processing place, so what? 5 JUDGE POLLARD: It will be expensive to move it, 6 install it. 7 COMMISSIONER LETZ: Yeah, right. But still -- but 8 anyway, we're looking at a lot of this stuff going online, 9 trying to buy it used a lot. 10 JUDGE POLLARD: You could still keep using it, too. 11 SHERIFF HIERHOLZER: We can still utilize part of 12 it, depending on what happens with the jail bond issue and 13 expansion of the jail. If we have to later, I'll probably 14 end up losing most of my garden facility anyhow due to 15 expansion. So, it's just equipment that's there that the 16 County already owns. 17 COMMISSIONER LETZ: That's good. 18 COMMISSIONER BALDWIN: It's pretty nice, actually. 19 JUDGE POLLARD: Yeah. 20 COMMISSIONER LETZ: Haven't voted yet. We've still 21 got to vote on this one. 22 JUDGE POLLARD: Okay. 23 COMMISSIONER LETZ: She says we didn't. 24 THE CLERK: We have a motion and second, but no 25 vote. 9-8-14 108 1 JUDGE POLLARD: All right. We have a motion on the 2 floor. And the motion was what? Somebody tell me. 3 COMMISSIONER LETZ: The motion was to approve the 4 allocation of funding as outlined. 5 JUDGE POLLARD: I thought we did that. All right. 6 Any further discussion on it? Being none, those in favor, 7 signify by raising your right hand. 8 (The motion carried by unanimous vote, 4-0.) 9 JUDGE POLLARD: It's 4-0, unanimous. All right, 10 1.19; consider, discuss, and take appropriate action to 11 accept resignation of elected official and appointment of 12 replacement. Commissioner Moser. 13 COMMISSIONER MOSER: Okay, thank you. I think we 14 have the official resignation from Constable of J.P. 2. 15 JUDGE POLLARD: Ayala. 16 COMMISSIONER MOSER: Then I'm going to ask the 17 County Attorney if she would just outline for us the 18 procedure for filling that vacancy. 19 MS. STEBBINS: Oh, you have to -- each of you -- 20 well, a majority of the members of the Court who are present 21 and voting get to appoint the successor until the next 22 general election, which will be in 2016. You can accept the 23 resignation today, or it will have become effective on the 24 eighth day following the resignation. Dawn's not here; I 25 don't know which day it came in. But he will serve until a 9-8-14 109 1 successor is qualified and appointed. 2 COMMISSIONER MOSER: Okay. So, that is the 3 framework for moving forward. I think we should accept the 4 resignation, if that's consistent with the timeline you just 5 delineated. 6 MS. STEBBINS: Yes, sir. 7 COMMISSIONER MOSER: Okay. And then also, I would 8 propose that we have a committee -- I know there are a number 9 of people interested in filling that position. I've had 10 several inquiries or several offers. Some resumés have come 11 in. I think we should have -- and I'm going to make a motion 12 that we set up a committee of myself, the Sheriff, the 13 Justice of the Peace for Precinct 2, and the head of H.R. as 14 a committee to look at the resumés and letters of intent that 15 come in, and then bring back our recommendations to the Court 16 for appointment of someone to serve in that capacity until 17 the election in 2016. 18 JUDGE POLLARD: I have a question. 19 COMMISSIONER MOSER: Sure. 20 JUDGE POLLARD: Why do we need a committee? Why 21 don't we just get them to send their resumés to the 22 Commissioners Court? 23 COMMISSIONER MOSER: I think it's good to take a 24 look at this outside the Commissioners Court, but look at, 25 you know, the pros and cons, and call people and ask them 9-8-14 110 1 questions, and -- 2 JUDGE POLLARD: Can't the Commissioners Court do 3 that? 4 COMMISSIONER MOSER: Yeah, it can, but it's just 5 simpler if it comes forward with a recommendation, with a 6 list of everybody, and here's -- here's the criteria, and 7 here's who we choose, and here's what we recommend. 8 COMMISSIONER LETZ: I like the idea of -- 9 COMMISSIONER MOSER: And maybe having the top one 10 or two -- I mean, the top two come in. 11 COMMISSIONER LETZ: Yes, the top two or three -- 12 top three come in or something like that. We can look at the 13 whole list, of course. 14 COMMISSIONER MOSER: Sure. Right. It's just a -- 15 JUDGE POLLARD: So you want a committee? 16 COMMISSIONER LETZ: I'm not -- I don't have a 17 problem. I have no problem with doing it that way. And then 18 I think we've generally had someone go through and collect 19 and coordinate it, bring something to the Court. 20 COMMISSIONER MOSER: Right, that's what it would 21 be. 22 COMMISSIONER LETZ: But it makes -- I mean, it 23 doesn't make any difference to me. 24 COMMISSIONER MOSER: It's just -- 25 COMMISSIONER BALDWIN: Let me ask you a question, 9-8-14 111 1 then you can get back on that. So, you're sending out the 2 message today that people need to bring in their resumés? 3 COMMISSIONER MOSER: Yeah. And that would be a 4 question; how do we send that out? 5 COMMISSIONER BALDWIN: Does that resumé come to 6 Commissioners Court, or does it go to -- 7 COMMISSIONER MOSER: I think that the applications 8 should come to Commissioners Court, right. 9 COMMISSIONER BALDWIN: But there's a personnel 10 office downstairs. Isn't that what they do? I mean -- 11 COMMISSIONER MOSER: I don't -- I don't have a 12 feeling either way. 13 COMMISSIONER BALDWIN: Me either. 14 COMMISSIONER MOSER: Yeah. 15 MR. REEVES: If I may, I'll ask Ms. Stebbins. 16 Where should it come, with it being an elected official? I 17 tend to agree with Number 1; we've got an H.R. Department, 18 but with it being elected, is that any different than a -- if 19 we had a vacancy in another department? 20 MS. STEBBINS: It is different, because you all get 21 to make the decision to appoint without going through a 22 process. Now, I think for efficiency's sake, and because 23 she's -- she takes all the applications anyway, doesn't she? 24 COMMISSIONER MOSER: Sure. 25 SHERIFF HIERHOLZER: There's going to be some 9-8-14 112 1 qualification requirements that the Court's going to have to 2 be made aware of that they may not know, you know, right off 3 the bat. 4 COMMISSIONER BALDWIN: Such as? What do you mean? 5 SHERIFF HIERHOLZER: Well -- 6 JUDGE POLLARD: Certified police officer. 7 SHERIFF HIERHOLZER: And qualifications for some 8 criminal history, no family violence in the past, nothing 9 like that. There's -- there's certain qualifications for a 10 person to be licensed as a peace officer. 11 MS. STEBBINS: And does our H.R. -- 12 COMMISSIONER BALDWIN: I would hope so. 13 MS. STEBBINS: Does our H.R. go through that, or do 14 they sign an affidavit saying, "I'm eligible"? 15 SHERIFF HIERHOLZER: A lot of times, it's all up to 16 the applicant. Whether they're currently licensed covers it, 17 but I think there ought to be background on any of those. 18 JUDGE POLLARD: Isn't it all administered by 19 TCLEOSE? And you could -- it would be easy enough for her to 20 call and verify that; just call TCLEOSE. 21 SHERIFF HIERHOLZER: If they're already licensed 22 peace officers, it's required by law to inquire of TCLEOSE 23 and actually get the background of that person, okay. 24 COMMISSIONER MOSER: That's the reason I think it's 25 good to have all this stuff worked outside of court, and make 9-8-14 113 1 sure we've got all the documentation we need, the 2 requirements, and prioritized, and make a recommendation. 3 JUDGE POLLARD: Well, I agree with that, but I 4 think H.R.'s the proper place for it to go through. 5 COMMISSIONER MOSER: Right, and that's fine. 6 That's the reason I would have H.R. as part of that -- that 7 process for sure. And then have the top "X" number come to 8 Commissioners Court, and -- and make that presentation of why 9 they should be selected. 10 COMMISSIONER LETZ: Fine with me. 11 JUDGE POLLARD: Is there a motion? 12 COMMISSIONER MOSER: So, I move that we move 13 forward with the filling the vacancy of the constable for 14 Precinct 2, the applications and resumés and letters of 15 intent be sent to H.R., okay, to their attention. 16 MS. STEBBINS: By a specific date? 17 COMMISSIONER MOSER: Pardon? 18 MS. STEBBINS: By a specific date? 19 COMMISSIONER MOSER: Yes, good point. Today is -- 20 MS. STEBBINS: The 8th. 21 COMMISSIONER MOSER: I would say we -- 22 JUDGE POLLARD: What day of the week is the 18th? 23 That's 10 days. 24 COMMISSIONER MOSER: Probably Wednesday. 25 MR. REEVES: Thursday. 9-8-14 114 1 JUDGE POLLARD: Okay, it's a weekday. How about 2 the 18th? 3 COMMISSIONER MOSER: Okay, by the 18th of 4 September. And that we have a committee made up of myself, 5 Commissioner of Precinct 2, the Justice of the Peace of 6 Precinct 2, the Sheriff, and the head of H.R. to screen and 7 prioritize and identify the top contenders that we think for 8 that position to come to Commissioners Court to present -- 9 make a presentation. That's my motion. 10 COMMISSIONER LETZ: I'll second. 11 COMMISSIONER BALDWIN: You don't want to accept the 12 resignation first? 13 COMMISSIONER MOSER: I'm going to amend that, and 14 the other part of it is to accept the resignation today of 15 the constable for Precinct 2. Thank you. 16 COMMISSIONER BALDWIN: And I'm not trying to be a 17 smartass. It's just -- 18 COMMISSIONER MOSER: Yeah, that's good. 19 COMMISSIONER BALDWIN: -- your motion was to fill 20 the void, and you don't have a void yet. 21 COMMISSIONER MOSER: We're going to -- step one is 22 to accept the resignation. Step two is what I just 23 delineated. 24 JUDGE POLLARD: All right. It's been moved and 25 seconded that the resignation of Constable Ayala will be 9-8-14 115 1 accepted, and that the applications be solicited, and to come 2 through H.R. on or before the 18th of September, and that the 3 committee as announced with Commissioner Moser -- J.P. 2, was 4 it? 5 COMMISSIONER MOSER: Mm-hmm. Sheriff. 6 JUDGE POLLARD: And who else was it? 7 COMMISSIONER MOSER: Sheriff. 8 JUDGE POLLARD: Sheriff. 9 COMMISSIONER MOSER: H.R. 10 JUDGE POLLARD: And H.R. are on a committee to 11 gather that information, to verify the information needed for 12 the qualifications, and to transfer -- have that information 13 available to transfer to the Commissioners Court for action. 14 Is that an accurate statement of the motion? And second? 15 All right. Is there any further discussion on this motion? 16 MS. STEBBINS: I'd just like to -- 17 MR. REEVES: Yes. I'd just like to say Joel has 18 served this county for many years and done an excellent job, 19 and he will be missed. And it's just sad that with his 20 physical condition, that he can no longer serve us, but he 21 should be commended for all the work he's done for this 22 county. 23 COMMISSIONER MOSER: I think we should have a 24 resolution to that effect, and I plan to do that at the next 25 Commissioners Court. 9-8-14 116 1 COMMISSIONER BALDWIN: Truly a public servant. 2 COMMISSIONER MOSER: Right. 3 JUDGE POLLARD: Really good one, a loyal one. 4 Okay. 5 MS. STEBBINS: I'd like to add -- 6 JUDGE POLLARD: Any further discussion? 7 MS. STEBBINS: Yes. That he serves until the 8 successor is qualified and appointed. 9 JUDGE POLLARD: I think the law requires that. 10 MS. STEBBINS: Yes, sir. I just wanted to -- 11 JUDGE POLLARD: I don't know how he can do it in 12 his physical condition. 13 MS. STEBBINS: He can do it. 14 JUDGE POLLARD: All right. Any further discussion? 15 There being none, those in favor of the motion, signify by 16 raising your right hand. 17 (The motion carried by unanimous vote, 4-0.) 18 JUDGE POLLARD: It's 4-0, unanimous. All right. 19 Do we have a need for any closed sessions today? 20 COMMISSIONER LETZ: No, sir. 21 COMMISSIONER MOSER: Not here. 22 JUDGE POLLARD: Do you have anything, Commissioner 23 1? 24 COMMISSIONER BALDWIN: No, sir. 25 JUDGE POLLARD: Two? I have none. Do you have -- 9-8-14 117 1 okay, we don't have any closed session today. We'll go to 2 action agenda, 3.1. Do I hear any motions or discussion 3 about that? Is there anything to be acted on? 4 COMMISSIONER LETZ: What are we on? 5 COMMISSIONER MOSER: I would say no. 6 JUDGE POLLARD: Okay. Nothing to be done on 3.1. 7 Go to 4.1, pay the bills. 8 COMMISSIONER MOSER: Make a motion we pay the 9 bills. 10 COMMISSIONER BALDWIN: Second. 11 JUDGE POLLARD: Been moved and seconded that we pay 12 the bills. Any further discussion? There being none, those 13 in favor, signify by raising your right hand. 14 (The motion carried by unanimous vote, 4-0.) 15 JUDGE POLLARD: It's 4-0, unanimous. 4.2, budget 16 amendments. County Auditor, are there any? 17 MS. HARGIS: Yes. 18 COMMISSIONER LETZ: A lot. 19 MS. HARGIS: A lot. 20 COMMISSIONER LETZ: That time of year. 21 MS. HARGIS: Yes, it is. Are there any questions 22 about any of them? There are a lot of them. 23 MR. REEVES: The capital outlay for the Juvenile 24 Detention, that was -- what was that, Tim, a pump? 25 MR. BOLLIER: Yes, sir, that was -- 9-8-14 118 1 MS. HARGIS: A lift station. 2 MR. BOLLIER: -- a lift station out front. 3 COMMISSIONER REEVES: That's what I thought. 4 MR. BOLLIER: We replaced both of those pumps out 5 there. They were -- 6 MR. REEVES: But that's what it was. 7 MR. BOLLIER: Yes, sir. 8 COMMISSIONER REEVES: That's the only question I 9 have. 10 JUDGE POLLARD: Any further discussion -- questions 11 or discussion? 12 MR. REEVES: Move to approve the budget amendments 13 as presented. 14 COMMISSIONER LETZ: Second. 15 JUDGE POLLARD: It's been moved and seconded that 16 the budget amendments be approved. Any further discussion? 17 There being none, those in favor, signify by raising your 18 right hand. 19 (The motion carried by unanimous vote, 4-0.) 20 JUDGE POLLARD: It's 4-0, unanimous. All right. 21 4.3, late bills? 22 MS. HARGIS: Yes, sir, I think you do have some 23 late bills, the attorneys. District Clerk's Office wasn't 24 quite able to get everything done because of her office 25 facility, so those are mostly our indigent defense attorneys. 9-8-14 119 1 JUDGE POLLARD: Yeah, the usual customers. 2 COMMISSIONER LETZ: Did the most recent Peter 3 Lewis -- or the draw, is that included in these? That one 4 that I just signed the other day, and it was back in our 5 office to sign again now? 6 MS. HARGIS: The contractor got paid. I did not -- 7 I did not see -- 8 COMMISSIONER LETZ: Okay, the contractor is what 9 I'm thinking of. 10 MS. HARGIS: Yeah, did 373 did get paid. 11 COMMISSIONER BALDWIN: I move we pay the late 12 bills. 13 COMMISSIONER LETZ: Second. 14 MR. REEVES: Second. 15 JUDGE POLLARD: Been moved and seconded that we pay 16 the late bills. Any further discussion? There being none, 17 those in favor, signify by raising your right hand. 18 (The motion carried by unanimous vote, 4-0.) 19 JUDGE POLLARD: Right hand, Mr. Baldwin. 20 COMMISSIONER BALDWIN: Sorry. 21 JUDGE POLLARD: Thank you. It's 4-0, unanimous. 22 COMMISSIONER BALDWIN: Typical lawyer, isn't he? 23 SHERIFF HIERHOLZER: Yeah. 24 MS. HARGIS: And you each have a copy, too, of what 25 you paid at the auction, if you want to look back on that. 9-8-14 120 1 We included that so you can see the itemization there. 2 JUDGE POLLARD: Okay. Thank you, ma'am. 4.4, 3 approve and accept monthly reports. 4 MR. REEVES: Monthly reports: J.P. 1 for month 5 ending July 2014; J.P. 1 for month ending August 2014; 6 Environmental Health for the Animal Services, August 2014; 7 Environmental Health, August 2014; Constable, Precinct 1, 8 August 2014; Constable, Precinct 2, August 2014; J.P. 3 for 9 the month ending August 2014; J.P. Number 4 for the month 10 ending July 2014; Treasurer for the month ending July 2014; 11 District Clerk report, August 2014; and payroll for the month 12 ending August 2014. 13 JUDGE POLLARD: You accept that all those be 14 approved -- move that all those be accepted and approved? 15 MR. REEVES: Yes, I do. 16 COMMISSIONER LETZ: I'll second. 17 COMMISSIONER MOSER: Second -- all right. 18 JUDGE POLLARD: Any further discussion? There 19 being none, those in favor, signify by raising your right 20 hand. 21 (The motion carried by unanimous vote, 4-0.) 22 JUDGE POLLARD: It's 4-0, unanimous. Lost my place 23 here. What else is there? How do you -- County Attorney, is 24 this illegal for us to accept? 25 MS. STEBBINS: What is this? 9-8-14 121 1 JUDGE POLLARD: Little health -- 2 COMMISSIONER LETZ: Bandaids. 3 JUDGE POLLARD: Bandaid kit. 4 MS. STEBBINS: From? 5 COMMISSIONER MOSER: Red Cross. 6 SHERIFF HIERHOLZER: Oh, you weren't here for that? 7 MS. STEBBINS: I think that it's all right. 8 JUDGE POLLARD: All right. Oh, signing time. 9 COMMISSIONER BALDWIN: Matter of life and death. 10 JUDGE POLLARD: Let's take care of this first. 11 (Discussion off the record.) 12 JUDGE POLLARD: All right. Reports from 13 Commissioners and liaison/committee assignments. Are there 14 any? 15 COMMISSIONER LETZ: Yes. I have one on -- 16 JUDGE POLLARD: Boy, you've been talking a lot. 17 COMMISSIONER LETZ: I know. (Laughter.) Been 18 busy. 19 JUDGE POLLARD: Really verbose. 20 COMMISSIONER LETZ: The -- last week the Auditor, 21 myself, and Charlie Hastings met with Keller Drozdick on the 22 wastewater project. 23 COMMISSIONER MOSER: Center Point. 24 COMMISSIONER LETZ: Center Point. Went through 25 pretty much page by page through a lot of that very thick 9-8-14 122 1 document. Charlie, again, had -- thank him. He's paid for 2 himself multiple times. 3 JUDGE POLLARD: He understands the lingo, doesn't 4 he? 5 COMMISSIONER LETZ: Well, he understands it, and he 6 had redline questions for Keller all through it, just, "Can 7 we do this better? Can we change this?" And things that we, 8 very frankly, wouldn't know about, you know. So that was a 9 -- many thanks to Charlie for taking the time to really go 10 through this, overseeing the project. 11 JUDGE POLLARD: He's justified -- 12 COMMISSIONER LETZ: He's justified his cost. But, 13 anyway, it was a very good meeting. Went through it, and 14 everything looks on track. A couple of questions we have, 15 and maybe -- I don't think it really takes any court action, 16 but Tom, the Auditor, myself, and maybe Charlie need to meet 17 after this a little bit to go over things. The -- the 18 original application amount was 24 million plus a little bit. 19 It has gone up because of a part that was not included, which 20 was some upgrades in the Comfort sewer plant, which is two 21 and a half million. They're coming up with different ways 22 of -- different things to be done, different options to look 23 at. Anyway, the question is, do we change the application 24 amount to include this? And there's some -- just -- it's 25 quite a bit of work to change it. And we can probably -- you 9-8-14 123 1 know, there's lots of ways to do it, so we're looking at that 2 a little bit. We'll discuss that amongst us. But that 3 project is on track. The idea is we'll be going out for 4 bid -- I believe it's in March; is that right? 5 MR. HASTINGS: Mm-hmm. 6 COMMISSIONER LETZ: Next March we'll be going out 7 for construction funding, assuming we have money from Water 8 Development Board, and we're working on that. 9 COMMISSIONER MOSER: And that's an important 10 assumption. Looks good, though, right. 11 COMMISSIONER LETZ: Looks good. And they're 12 looking at -- they're at the point now of talking about how 13 we break it up for bidding and what we're doing. I mean, 14 they're actually doing -- the actual designs are done for a 15 large part of the project. 16 COMMISSIONER MOSER: This is a big project, 17 30 miles. Thirty miles of sewer lines, not counting the 18 individual connections, potential 900 connections, somewhere 19 in the neighborhood of $26 million thing. It's a big ditty. 20 COMMISSIONER LETZ: But anyway, I just wanted to 21 give everyone an update on that. That's it. Was that short 22 enough? 23 JUDGE POLLARD: That's short enough, thank you. 24 All right. Any further reports? Comments? 25 MR. REEVES: Two things. I need to thank Charlie. 9-8-14 124 1 We had a -- out in my precinct, a meeting with a homeowners' 2 association on a potential road district. What really 3 impressed me with Charlie, he took time to go -- and it was 4 Thursday night, the first A & M football game, and he didn't 5 carry a radio in or anything in there to listen, so I felt 6 real good about that. But in all seriousness -- 7 JUDGE POLLARD: He needs hazardous duty pay for 8 that, doesn't he? 9 MR. REEVES: He -- he had everything. I think the 10 homeowners appreciated the work that he'd done -- had put in 11 on it. Also, I would like, maybe after our next court 12 meeting, if the Court might could find time, we could go out 13 and look at where the barn has come, and get the contractors 14 to talk to us, maybe on the 22nd. 15 JUDGE POLLARD: That's a great idea. That's a 16 great idea. 17 COMMISSIONER MOSER: On the other wastewater system 18 in Kerrville South, it's proceeding. Our grant says that we 19 have to have all work be invoiced by the 31st of October. 20 We've got a schedule laid out which gives us a couple weeks 21 margin. We've got an issue we're working with the City; 22 hopefully we'll get that resolved this week, and so we can 23 get all the -- a lot of work's done. We're now starting into 24 the thing of connecting 22 separate properties to the sewer 25 lines. But the thing that's -- that's an issue is the lift 9-8-14 125 1 station and the pumps and the power provided to that lift 2 station, so it's really getting to a power issue. So, we're 3 working with the City, since they're going to inherit it. 4 So, anyway, we'll keep you informed. 5 JUDGE POLLARD: Anybody else? Commissioner 6 Baldwin, would you like to come awake over there and say 7 something? Report? 8 COMMISSIONER BALDWIN: It's so nice -- it's an 9 absolute pleasure to work with you gentlemen, and I'm proud 10 to be here. (Laughter.) And my mother -- my mother would be 11 proud as well. That's about it. 12 JUDGE POLLARD: All right. Reports from elected 13 officials? Department heads? Anybody have -- yes, ma'am? 14 MS. SOLDAN: I just want to remind everybody, we're 15 having our annual flu clinic next Thursday -- next week, 16 Thursday, September 18th. And we've also got a health fair 17 planned with over 30 vendors that will be there. We're 18 partnering with Peterson Regional; they're bringing a lot of 19 their doctors and nurses out for things. And in addition to 20 our flu shots, we're offering shingles shots for those over 21 50, and then we're also providing hepatitis shots for our law 22 enforcement officers that are in need of that. 23 COMMISSIONER MOSER: What for those over 50? 24 MS. SOLDAN: Shingles. 25 COMMISSIONER MOSER: Shingles, oh. 9-8-14 126 1 MS. SOLDAN: Yes. 2 COMMISSIONER MOSER: May I say something on that? 3 Because I am the biggest advocate of the shingles vaccine. 4 MS. SOLDAN: Yes. 5 COMMISSIONER MOSER: My wife contracted shingles 6 three months before the vaccine was approved nine years ago. 7 It went into something called postherpetic neuralgia, which 8 about 1 percent of the people who have shingles get. If 9 you've ever had chicken pox and you're over 50, get the 10 shingles vaccine. She suffered for nine years, constant pain 11 every day that never went away. There was no way to relieve 12 it. And -- and so we've known 50 to probably 100 people that 13 have had the shingles vaccine since then; never had an 14 adverse reaction by anybody. So, I would -- if anybody 15 wants to come talk to me personally about why you should get 16 the shingles vaccine, I'm more than happy to do it. But 17 please -- 18 JUDGE POLLARD: I've had that thing. I've had the 19 shot at H.E.B. Should you take it again as a booster or 20 what? 21 COMMISSIONER MOSER: No. 22 MS. HARGIS: No. 23 COMMISSIONER MOSER: It used to cost $200 for the 24 vaccine, so -- 25 COMMISSIONER LETZ: You've had shingles, or you had 9-8-14 127 1 the shot? 2 MS. SOLDAN: Our insurance covers that. 3 COMMISSIONER MOSER: Yes. If you've had the 4 virus -- the virus comes from chicken pox; it's in your 5 system. And, you know, you can get your system overloaded or 6 whatever, and all of a sudden it pops up. And if it goes to 7 nerve damage -- 8 COMMISSIONER LETZ: Can you get shingles more than 9 once? 10 COMMISSIONER MOSER: Yes, you can. As a matter of 11 fact, my wife had shingles three times, yeah. So -- 12 JUDGE POLLARD: I'm not sure you get it more than 13 once. I think you get it once, and it's kind of up and down. 14 COMMISSIONER LETZ: You also have the same virus -- 15 COMMISSIONER MOSER: The virus is there, and you 16 can -- shingles manifest themselves on the outside. Believe 17 me, she had it three times. Even shortly before she died, it 18 popped up again. 19 COMMISSIONER LETZ: Also Bell's palsy, same virus. 20 JUDGE POLLARD: Is that right? 21 COMMISSIONER MOSER: So -- 22 JUDGE POLLARD: Okay. 23 COMMISSIONER MOSER: Okay. Thank you for letting 24 me -- 25 JUDGE POLLARD: Where is this going to take place? 9-8-14 128 1 MS. SOLDAN: It will be at the Ag Barn, in the new 2 show barn, whatever it's named. 3 COMMISSIONER LETZ: The youth barn. 4 JUDGE POLLARD: The "youth" is in it, I guarantee 5 you. 6 MS. PIEPER: Judge? 7 JUDGE POLLARD: Yes. 8 MS. PIEPER: The H.R. Director sent out an e-mail a 9 couple of weeks ago. I think if you get the shingles shot, 10 you need to sign up with her office because of the cost of it 11 and whatever; she needs a count. 12 COMMISSIONER MOSER: It's a live virus too, so you 13 need to have enough there. 14 JUDGE POLLARD: All right. Any further 15 announcements? 16 MR. BOLLIER: Y'all got -- the Court got caught up 17 this morning on all the flood stuff? 18 MS. PIEPER: Yes. 19 MR. BOLLIER: Okay. 20 COMMISSIONER LETZ: I think. 21 JUDGE POLLARD: Got caught up with all the what 22 stuff? 23 MR. BOLLIER: The flood stuff. 24 JUDGE POLLARD: Oh. 25 MR. BOLLIER: The water heater problem. Okay. 9-8-14 129 1 COMMISSIONER LETZ: Taken care of, right? 2 MR. BOLLIER: I've already replaced the -- I've 3 replaced all the -- I put new plumbing up top. It's already 4 done. Put in a new water heater up there, all hard pipe, no 5 more flex stuff around. Insurance company's supposed to meet 6 this week with whoever; I can't remember the name of the 7 people, and by the first of next week, we should be started 8 rocking and rolling on the place. 9 JUDGE POLLARD: What do you think it's going to 10 take, time-wise, to get it done? 11 MR. BOLLIER: I wouldn't think it would take much. 12 Maybe -- I'm thinking four weeks. It could take longer, but 13 I wouldn't think -- 14 JUDGE POLLARD: They have to replace those walls in 15 my office in there? 16 MR. BOLLIER: They will replace some of it, yes, 17 sir. If it's in sheetrock and it got wet, it will be 18 replaced. 19 JUDGE POLLARD: I'm not sure what that is on those 20 walls. 21 MR. BOLLIER: A lot of plaster. Most of it's 22 plaster. 23 JUDGE POLLARD: I thought it was plaster. 24 MR. BOLLIER: If it's brick and plaster, I'm not 25 quite sure what they're going to do, Judge. 9-8-14 130 1 COMMISSIONER REEVES: When I met with the adjuster, 2 he is sending a restoration company that specializes in fire 3 and water damage to come look at everything. And he did 4 stress that the company will allow us to use their local subs 5 if available, the local contractors. It's not like we're -- 6 it's going to be bid outside of the county. So -- and, you 7 know, if it's A/C work, if it's plumbing work, floor 8 covering, we'll be able to use our local people in the 9 restoration. But they will come and see it, and that's what 10 they specialize in. Yes, sir? 11 MR. TROLINGER: Judge, I'd like to thank the 12 District Clerk for doing such a good job keeping their 13 computer cables, their computers and all the other associated 14 things up off the floor and in a good environment, because 15 when we did suffer from that flood, we had no damage to 16 computer equipment. 17 JUDGE POLLARD: Well, that's amazing. 18 MR. TROLINGER: And also, I'd like to compliment 19 the District Clerk. She made a series of good decisions, 20 because a week ago today there was a holiday, and the next 21 day on Tuesday, she opened up her office for business, and 22 they were doing all the District Clerk functions. 23 JUDGE POLLARD: Wow. 24 MR. TROLINGER: She did really well. 25 JUDGE POLLARD: You lost some files up there, 9-8-14 131 1 didn't you? Or they got damaged substantially? I saw some. 2 MS. BURLEW: Yeah. 3 JUDGE POLLARD: I saw boxes of files on the floor, 4 and some on that safe in there. 5 MS. BURLEW: Right. In the vault, yeah. But 6 that's where most of our damage was, is in the vault. 7 JUDGE POLLARD: Yeah. In fact, I understood when 8 they opened the safe up there, it was full of water. 9 MS. BURLEW: Mm-hmm. 10 JUDGE POLLARD: Bunch of water came out. 11 MS. HARGIS: Yeah, it just went whoosh. 12 MR. TROLINGER: It was a disaster, and they opened 13 up the next day, fully functional. It's just wonderful. 14 JUDGE POLLARD: Yeah, when I walked into that area 15 up there, there was water that deep on the floor. 16 MR. BOLLIER: And that I.T. Department was moving, 17 too, John. Yeah, go ahead. 18 MS. BURLEW: Oh, yeah, I want to thank John and 19 I.T. and Maintenance. 20 MR. BOLLIER: Yeah, John did a lot. John did a 21 lot. 22 JUDGE POLLARD: Good job. Good job. Okay. Do we 23 have to -- that hot water heater serves two bathrooms on the 24 next floor down, doesn't it? 25 MR. BOLLIER: It only serves -- 9-8-14 132 1 JUDGE POLLARD: You can't get rid of that hot water 2 heater. 3 MR. BOLLIER: 'Cause I was going to, but I 4 couldn't, because like you said, it serves the bathroom by 5 the Law Library, and then around by the staircase, that and 6 the mop sink that's just right down the hall. That's the 7 only three things it serves. 8 COMMISSIONER MOSER: Is it possible to use a 9 tankless hot water system? 10 MR. BOLLIER: Don't tell me that; I've already 11 replaced it. (Laughter.) 12 COMMISSIONER MOSER: I didn't tell you, I asked 13 you. 14 MR. BOLLIER: I tried -- I thought about that, 15 Commissioner. But for those -- 16 COMMISSIONER MOSER: Tankless? 17 MR. BOLLIER: Those tankless ones, that's not -- 18 that's not cheap. 19 COMMISSIONER MOSER: Oh, I know, but this is -- 20 what we're doing is not cheap either. 21 COMMISSIONER LETZ: But tankless can have a water 22 line break, too. 23 COMMISSIONER MOSER: They can, sure. 24 COMMISSIONER LETZ: I mean, that was the water 25 line. 9-8-14 133 1 COMMISSIONER MOSER: I didn't know if it was the 2 water line or the tank itself. I just had a tank go in my 3 house. 4 MR. BOLLIER: It was the water line that -- 5 JUDGE POLLARD: A flex line. 6 MR. BOLLIER: A flex line that broke. 7 COMMISSIONER MOSER: Okay. 8 MR. BOLLIER: Now all that's gone. I've hard-piped 9 all that, and it should be fine. 10 COMMISSIONER REEVES: When I met with the adjuster, 11 he looked to see if there was any claim against the 12 manufacturer of the water heater, and he said it wasn't the 13 water heater; it was the pipe. 14 COMMISSIONER MOSER: Okay, good enough. 15 COMMISSIONER REEVES: The line. 16 COMMISSIONER MOSER: All right. 17 JUDGE POLLARD: Any claim against the line 18 manufacturer? 19 MR. REEVES: He didn't bring that one up. 20 COMMISSIONER LETZ: Probably not. That thing has 21 to be -- 22 COMMISSIONER MOSER: He's just looking for jobs for 23 lawyers. 24 JUDGE POLLARD: I believe in -- I believe in the 25 legal system. (Laughter.) All right. 9-8-14 134 1 COMMISSIONER LETZ: Sheriff has something. 2 JUDGE POLLARD: Yes, sir? 3 SHERIFF HIERHOLZER: Just a few things. I think 4 most of y'all remember, last year we had two Pasadena police 5 officers that were injured out on the interstate when they 6 stopped to assist at an accident scene. One of them was 7 killed, and the other one lost a leg. This Friday -- and I 8 think most of them are going to meet at our office about 9:00 9 or so. We -- there has been a memorial stone erected out at 10 the site where that occurred, that officer, and there's going 11 to be a memorial service at that site Friday. 12 JUDGE POLLARD: What time? 13 SHERIFF HIERHOLZER: I think most of them are going 14 to meet about 9 o'clock, 9:30 at my office, 'cause there's a 15 lot of officers coming in from Pasadena. 16 COMMISSIONER REEVES: That will be out there at my 17 exit? 18 SHERIFF HIERHOLZER: Right at your exit, at 494, I 19 believe. 20 MR. BOLLIER: 492. 21 JUDGE POLLARD: 492. 22 SHERIFF HIERHOLZER: Right there where it occurred, 23 where it actually occurred. We're looking at now trying to 24 get buses instead of having 40 vehicles alongside the 25 interstate right there. Trying to figure out -- TexDOT has 9-8-14 135 1 agreed to help us with some traffic control, especially after 2 this last weekend, trying to look at what's the safest way to 3 honor that. I think his wife is going to be here and 4 everything else for that. That's one thing we have going; 5 that's Friday. Second thing, the jail expansion, that 6 committee will meet this Wednesday, okay, and we may be a 7 couple members short. Some of them have other court 8 obligations. But Mr. Gondeck can be here Wednesday 9 afternoon. 10 JUDGE POLLARD: 1:30? 11 SHERIFF HIERHOLZER: 1:30 at my office to discuss 12 about -- 13 JUDGE POLLARD: In your office? 14 SHERIFF HIERHOLZER: In my office, in the 15 conference room. The other thing is something I don't like 16 bringing up, but I think it's time it gets brought up. It 17 may take some joint meetings with the City and 911 to get an 18 issue resolved. I think some of y'all know what past issues 19 I've had with my office being notified of times when EMS goes 20 out in the county, or notified of volunteer fire departments 21 and all that that took place with the City. But if you will 22 recall, about a week ago, two weeks ago, we had a stabbing 23 out in the county that resulted in murder charges being filed 24 against someone. My office was never ever notified by 911 25 dispatch that that call came in. My officers had to overhear 9-8-14 136 1 the EMS call going out on my officers' radios to respond to 2 that. 911 is dispatched by Kerrville Police Department, and 3 I'm just not satisfied with the way things are going. I 4 talked to 911 today about some meetings, but there's got to 5 be some changes, 'cause my officers had to respond to that 6 call in -- what we call in the "blind," not knowing what we 7 had, okay? Other than the stabbing. 8 COMMISSIONER LETZ: That was in the city of Ingram, 9 correct? 10 SHERIFF HIERHOLZER: No, it was in the county. 11 COMMISSIONER LETZ: It was in the county? 12 SHERIFF HIERHOLZER: Yes. 13 JUDGE POLLARD: What part of the county? 14 SHERIFF HIERHOLZER: Behind Greenwood Forest, okay. 15 It was known at the time to be in the county. Neither my 16 office nor the City of Ingram were notified. Nobody but EMS 17 was notified. 18 JUDGE POLLARD: So who's actually making those 19 notification calls? Is it a city employee? 20 COMMISSIONER LETZ: K.P.D. 21 SHERIFF HIERHOLZER: K.P.D. 22 COMMISSIONER LETZ: Dispatch. 23 SHERIFF HIERHOLZER: I've listened to most of the 24 call, 'cause we did request call records, and part of it 25 could be they have two dispatchers on duty. If you have a -- 9-8-14 137 1 one dispatcher taking the call itself, talking to a very 2 hysterical person on the phone, and the other dispatcher is 3 trying to dispatch EMS, who's left to notify us? And I just 4 have -- and it seems to be -- 5 JUDGE POLLARD: How often does this happen, 6 Sheriff? 7 SHERIFF HIERHOLZER: Well, there was a long 8 discussion between me and the City over EMS calls out in the 9 county, because it very well may be that I have an officer 10 close to where that EMS unit is being sent. And they told me 11 if it was a medical call, it wasn't even necessary, nor was 12 it normal for them to. We finally came to an agreement about 13 it, but even since then, I've kept records, and we're being 14 notified about 30 percent of the time that EMS is running out 15 in the county. And I just -- I'm not satisfied with this. 16 I'm still old school, to where even if it is a medical call, 17 if I've got an officer close and we're not tied up on another 18 thing -- 19 JUDGE POLLARD: If it's in the county, you want to 20 know what's going on. 21 COMMISSIONER LETZ: And you should. 22 COMMISSIONER MOSER: Should, right. 23 SHERIFF HIERHOLZER: And I think there's cases 24 where our volunteer fire departments should know what's going 25 on, to where they can help. 9-8-14 138 1 COMMISSIONER MOSER: That's another issue, that 2 they -- dispatch doesn't want the volunteer fire departments 3 to know, because I guess they think they're not qualified to 4 get there and help. 5 SHERIFF HIERHOLZER: And they're not part of the 6 Kerrville Fire/EMS/First Responder program. And -- you know, 7 members are, but not the actual fire departments. 8 JUDGE POLLARD: What's the alternative to this 9 arrangement? 10 SHERIFF HIERHOLZER: I don't know. I think it's 11 time it gets discussed. 12 COMMISSIONER LETZ: I think, Judge, it's probably 13 good to put on it the agenda, but the problem comes that 14 we've talked for years, and never has worked for a lot of 15 reasons, about joint dispatch. I mean, it's a -- either you 16 have to have -- somebody has to dispatch. It either has to 17 be the City, the County, or joint. This has been the way 18 it's been. We've tried to work on joint; it always hit a 19 brick wall when talking with the City. And also, there's a 20 cost issue about doing jointly; it doesn't really save any 21 money. It might probably cost more. 22 JUDGE POLLARD: How does D.P.S. fit into this? 23 SHERIFF HIERHOLZER: We dispatch for D.P.S., same 24 thing. 25 JUDGE POLLARD: You dispatch them? 9-8-14 139 1 SHERIFF HIERHOLZER: We dispatch D.P.S. At night, 2 we're dispatching the Ingram Marshal's office. 3 JUDGE POLLARD: Put it on the agenda next time. 4 COMMISSIONER LETZ: I think the solution likely is 5 to go look at the agreement we have on dispatch, or maybe -- 6 I don't know; do we have an agreement? 7 SHERIFF HIERHOLZER: I don't think there is one. 8 COMMISSIONER LETZ: Maybe create an agreement, take 9 it to City Council. 10 SHERIFF HIERHOLZER: Years ago, when the County 11 put -- either when the County put EMS -- EMS under the city 12 years ago, or when private ones went under and gave 911 13 dispatch to the City, is where it started. I don't know that 14 there is an agreement in place, okay? But it seems it 15 just -- it just deteriorates, and currently, I would -- I 16 definitely would not be in favor of the City doing 17 dispatching because of what's occurring right now. I don't 18 know if it's something the County needs to look at, see if we 19 can get an agreement to put a county dispatcher over there so 20 that we can also handle -- 'cause 911 says there is a way 21 calls can be routed different, to where all county calls do 22 come straight into the Sheriff's office, and the city calls 23 go straight into the city. But in that time, we're having to 24 then try and work an agreement with them, because we would be 25 dispatching for Kerrville EMS out in the county, because 9-8-14 140 1 it's -- all those calls, you know, have to -- we just have to 2 look at it. But I think it's time the discussion gets 3 started. I can't take my officers going to an emergency, 4 dangerous-type calls, without knowing what's going on, that 5 their dispatchers get different information from the callers 6 than mine. And there's just a lot of those situations where 7 I'm not happy. And I had to meet with KARFA, the volunteer 8 fire departments group, and they're not happy with it at all. 9 And I think it's time we start having some meaningful 10 discussions. 11 JUDGE POLLARD: We'll put it on the next agenda, 12 and it'll probably result in another committee, I'm sure. 13 Mr. Moser likes committees. Probably have another committee 14 look into it. 15 COMMISSIONER MOSER: Sounds like a good idea. 16 (Laughter.) 17 MS. HARGIS: One other thing. Since we're going to 18 be looking at the flooring, if possible, could we go ahead 19 and look at the types of flooring that might be considered 20 upstairs? 21 COMMISSIONER BALDWIN: Good idea. 22 MS. HARGIS: So we can get that done all at the 23 same time? If we're going to disrupt the -- 24 JUDGE POLLARD: That's a great idea. 25 SHERIFF HIERHOLZER: The one thing about that is 9-8-14 141 1 there is 25,000 in my budget, budgeted for next year, 2 October 1, which would change the entrance location to one of 3 the courtrooms to make it easier to run metal detectors and 4 that. And Tim and I have talked about that in the past. 5 Whenever all this gets done, it does need to kind of be done 6 at one time so we don't mess up each other's stuff. 7 JUDGE POLLARD: We're going to look at that 8 synthetic material -- what do you call that stuff, Bob? 9 Looks like wood on the floor. 10 MS. HARGIS: The ceramic tile? No? 11 COMMISSIONER MOSER: As a matter of fact, there was 12 something on the national news this morning talking about 13 renovations and things like that. There's flooring that 14 doesn't warp, stain, get fungus or anything like that in it, 15 whereas some of the others you have to throw away. And I 16 didn't pay attention to it, but it's something -- certainly 17 something to consider. 18 COMMISSIONER BALDWIN: And it lasts for -- 19 SHERIFF HIERHOLZER: You have to look at the 20 acoustics, the echo part inside the courtrooms and around a 21 lot of those areas where it carries too much. 22 MS. HARGIS: But the hallway could be done. 23 JUDGE POLLARD: That's where the high traffic area 24 is, and where most of the problems are up there with the 25 carpet splitting and all, spilling -- there's stains all over 9-8-14 142 1 it. I mean, it looks like hell, frankly, upstairs right now. 2 COMMISSIONER MOSER: What do you really think? 3 JUDGE POLLARD: That's what I really think, okay. 4 You know, we need to do something about that and put 5 something in there that will last a lot better, a lot more 6 durable, and won't show damage for things like that, and this 7 stuff sounds perfect. You've been using some in some of your 8 rental -- 9 COMMISSIONER REEVES: Laminate. 10 JUDGE POLLARD: Laminate-type? It's a 11 laminate-type thing. One of my tenants at my building down 12 there put some in in a high-traffic area, and it's even kind 13 of spongy when you walk on it, nice on the feet. 14 COMMISSIONER LETZ: We don't want to make lawyers 15 too comfortable up there. (Laughter.) 16 JUDGE POLLARD: All right. Anything else? Any 17 reports from boards, commissions, committees? City/County 18 joint projects, other than dispatching? Any other reports or 19 comments from anybody? All right. If not, I'll entertain a 20 motion to adjourn. 21 COMMISSIONER BALDWIN: So moved. 22 COMMISSIONER MOSER: Second. 23 JUDGE POLLARD: It's been moved and seconded. 24 Those in favor, signify by raising your right hand. 25 (The motion carried by unanimous vote, 4-0.) 9-8-14 143 1 JUDGE POLLARD: It's 4-0 -- Mr. Baldwin, do you? 2 COMMISSIONER BALDWIN: Yes, sir. 3 JUDGE POLLARD: Okay, 4-0, unanimous. Thank you. 4 (Commissioners Court adjourned at 11:55 a.m.) 5 - - - - - - - - - - 6 7 8 STATE OF TEXAS | 9 COUNTY OF KERR | 10 The above and foregoing is a true and complete 11 transcription of my stenotype notes taken in my capacity as 12 official reporter for the Commissioners Court of Kerr County, 13 Texas, at the time and place heretofore set forth. 14 DATED at Kerrville, Texas, this 12th day of September, 15 2014. 16 17 JANNETT PIEPER, Kerr County Clerk 18 BY: _________________________________ Kathy Banik, Deputy County Clerk 19 Certified Shorthand Reporter 20 21 22 23 24 25 9-8-14