1 2 3 4 5 6 7 8 KERR COUNTY COMMISSIONERS COURT 9 Regular Session 10 Tuesday, October 14, 2014 11 9:00 a.m. 12 Commissioners' Courtroom 13 Kerr County Courthouse 14 Kerrville, Texas 15 16 17 18 19 20 21 22 23 PRESENT: TOM POLLARD, Kerr County Judge H. A. "BUSTER" BALDWIN, Commissioner Pct. 1 24 TOM MOSER, Commissioner Pct. 2 JONATHAN LETZ, Commissioner Pct. 3 25 BOB REEVES, Commissioner Pct. 4 2 1 I N D E X October 14, 2014 2 PAGE 3 --- Commissioners' Comments 7 4 1.1 Consider/discuss, take appropriate action regarding resolution honoring 101st birthday of Clarabelle 5 Barton Snodgrass 10 6 1.2 Public Hearing regarding installing a stop sign on Blue Sky Lane S., Precinct 1 13 7 1.3 Consider/discuss, take appropriate action for 8 final approval regarding installing a stop sign on Blue Sky Lane S., Precinct 1 13 9 1.4 Consider/discuss, take appropriate action for 10 final approval to abandon private road 1320, and do not rename this road, Precincts 2 and 3 14 11 1.5 Consider/discuss, take appropriate action for final 12 approval to name unnamed private road Tower Ranch Road N., Precinct 3 18 13 1.6 Consider/discuss, take appropriate action on annual 14 Courthouse Lighting Agreement with Kerrville Christmas Lighting Corporation 19 15 1.7 Consider/discuss, take appropriate action to set 16 public hearing regarding naming a private unnamed road Estes Park Lane E., Precinct 2 21 17 1.8 Consider/discuss, take appropriate action to 18 approve contracts with CASA, KEDC, Dietert Center, K’Star, Elm Pass VFD, Tierra Linda VFD, Turtle 19 Creek VFD, Hunt VFD, and Comfort VFD; allow County Judge to sign same 23 20 1.11 Consider/discuss, take appropriate action to approve 21 contract with Jordan Restoration, Inc., for repairs to the courthouse 23 22 1.12 Consider/discuss, take appropriate action 23 regarding 2014 improvements to Lions Park 25 24 1.9 Consider/discuss, take appropriate action on resolution for Dietert Center required to apply 25 for a T.D.A. grant for Meals on Wheels 58 3 1 I N D E X (Continued) October 14, 2014 2 PAGE 3 1.10 Consider/discuss, take appropriate action on request to use polo field at Hill Country Youth 4 Event Center for soccer tournaments/practices; set price for same 60 5 1.16 Consider/discuss, take appropriate action to open 6 bids for sound system for Event Hall at HCYEC, and award contract 68 7 1.17 Consider/discuss, take appropriate action 8 regarding Veterans Day parade and festival at Kerr County Courthouse 72 9 1.13 Consider/discuss, take appropriate action to 10 accept resignation of the County Clerk as the Records Management Office for the county 87 11 1.30 Consider/discuss, take appropriate action to 12 appoint Rebecca Bolin as Records Management Officer for the county 88 13 1.14 Consider/discuss, take appropriate action on 14 request from Hill Country District Junior Livestock Association to close Riverside Drive, from the 15 southwest corner of River Star Park to the southeast corner of HCYEC grounds, from Sunday, 16 January 18, 2015, to Friday, January 23, 2015, for the 2015 stock show 88 17 1.15 Consider/discuss, take appropriate action on 18 request from Hill Country District Junior Livestock Association to use Flat Rock Park, including dog 19 park, from Sunday, January 18, 2015, to Friday, January 23, 2015, to park trailers and use as 20 staging area for delivery of animals; close park to other vehicular traffic during that time period 91 21 1.18 Consider/discuss, take appropriate action 22 regarding Kerrville South Wastewater System, Phase 6, pre-agreement letter with T.D.A. 92 23 1.19 Consider/discuss, take appropriate action 24 regarding a contract change order for Kerrville South wastewater project 99 25 4 1 I N D E X (Continued) October 14, 2014 2 PAGE 3 1.20 Consider/discuss, take appropriate action regarding a public hearing for Kerrville South 4 wastewater project 101 5 1.21 Consider/discuss, take appropriate action regarding update of construction at Hill Country 6 Youth Event Center and related issues 103 7 1.22 Consider/discuss, take appropriate action to ratify and confirm Change Order #4 (which 8 includes Change Proposal #8) for Event Hall at Hill Country Youth Event Center 109 9 1.23 Consider/discuss, take appropriate action 10 regarding a change proposal for rigging supports for Event Hall at HCYEC 110 11 1.24 Consider/discuss, take appropriate action on 12 reappointing Cheryl Thompson to a 2-year term to Kerr County Emergency Services District No. 1 119 13 1.25 Consider/discuss, take appropriate action regarding 14 petition filed by Nathan White regarding Title 2, Subtitle B, Chapter 22, Section 22.011, Local 15 Government Code, calling for special election for an Alderman position with City of Ingram, Texas 120 16 1.26 Consider/discuss, take appropriate action 17 regarding Memorandum of Understanding with Upper Guadalupe River Authority regarding Eastern Kerr 18 County/Western Kendall County Surface Water Supply and Storage Options Study 123 19 1.27 Consider/discuss, take appropriate action to 20 approve engagement letter for the 2013 Audit for Basic Financial Statement, Supplementary 21 Information Audit, and Single Audit for period ending September 30, 2014 125 22 1.28 Consider/discuss, take appropriate action on 23 letter from J.P. # 1 regarding J.P. court clerk salaries (Executive Session) 127 24 1.29 Consider/discuss, take appropriate regarding 25 appointment of a constable for Precinct 2 (Executive Session) --- 5 1 I N D E X (Continued) October 14, 2014 2 PAGE 3 4.1 Pay Bills 128 4.2 Budget Amendments --- 4 4.3 Late Bills --- 4.4 Approve and Accept Monthly Reports 129 5 5.1 Reports from Commissioners/Liaison Committee 6 Assignments --- 5.2 Reports from Elected Officials/Department Heads 131 7 3.1 Action as may be required on matters discussed 8 in Executive Session 132 9 --- Adjourned 135 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 6 1 On Tuesday, October 14, 2014, at 9:00 a.m., a regular 2 meeting of the Kerr County Commissioners Court was held in 3 the Commissioners' Courtroom, Kerr County Courthouse, 4 Kerrville, Texas, and the following proceedings were had in 5 open court: 6 P R O C E E D I N G S 7 JUDGE POLLARD: Okay, it' nine -- looks like it's 8 about 9:04 a.m., and the regular Commissioners Court for 9 October 14th, 2014, is now declared open. First matter on 10 the agenda would be the prayer and the pledge of allegiance. 11 Mr. Reeves? 12 COMMISSIONER REEVES: Would everybody please stand? 13 (Prayer and pledge of allegiance.) 14 JUDGE POLLARD: Okay. All you folks come forward 15 and find a chair. This is the part for the visitors' input, 16 anybody that wants to speak very briefly on anything that's 17 not on the agenda today. Is there anyone here wishing to 18 speak? You're up, sir; are you wanting to speak or what? 19 AUDIENCE: No. 20 JUDGE POLLARD: No. All right, there being none, 21 we'll go to the first item on the agenda -- 22 COMMISSIONER BALDWIN: Hmm-mm. 23 COMMISSIONER MOSER: Commissioners' comments. 24 JUDGE POLLARD: Oh, all right, we'll talk with 25 Commissioners, see if there are any comments by the 10-14-14 7 1 Commissioners. We'll start with Number 1. 2 COMMISSIONER BALDWIN: Yes, sir, I do have a couple 3 of comments, and thank you for that. I want to remind, 4 actually, this Court that we have two parades that we're 5 supposed to participate in coming up, and one is an agenda 6 item, the Veterans Day that they'll talk about in a little 7 while. But the county fair parade, I don't know -- I'm not 8 sure when that is. 9 COMMISSIONER LETZ: Next week. 10 COMMISSIONER BALDWIN: Next week sometime. But we 11 need to figure out whether we want to -- if we're going to 12 participate in that thing. It's been years since 13 Commissioners Court's been asked to participate in that, but 14 if we're going to, we have to come up with something, and I 15 just wanted to -- as a reminder. Also, a week from today, 16 we're having a dinner on the grounds. Everybody bring a sack 17 lunch and come, and we're going to certainly invite the City 18 of Kerrville employees and staff and elected officials to 19 come across and break bread with Commissioners, and we'll 20 have some entertainment. Clay Barton and friends will be out 21 there, and you'll hear some good old country -- country 22 music. So, that's one week from today at a quarter till 23 12:00. Runs through 1 o'clock. 24 I want to brag on my little boy a little bit. This 25 Sunday is the -- the Cowboys and the Giants, and he goes up 10-14-14 8 1 and takes his team up there Friday, and will start preparing. 2 He's coordinating the halftime show, which will be honoring 3 First Responders. 4 JUDGE POLLARD: Who is? 5 COMMISSIONER BALDWIN: My son. That's my little 6 boy. And they'll have -- of course, we don't get to watch 7 the halftime show on TV. Cheapskates. But they'll do the 8 giant flag, and then the stadium will be surrounded by 9 ambulance people and -- 10 COMMISSIONER MOSER: Good. 11 COMMISSIONER BALDWIN: -- fire people. 12 JUDGE POLLARD: This is border patrol? 13 COMMISSIONER BALDWIN: And the border patrol guys. 14 Yeah, border patrol guys. Jesse will actually present the 15 flag at the beginning of the game, so it's kind of neat. 16 Neat thing. He's done that twice; this will be his second 17 time. That's all I had, Judge, and I thank you for letting 18 me have this time. 19 JUDGE POLLARD: Yes, sir. 20 COMMISSIONER MOSER: Let's see, there was a -- 21 yesterday was a fundraiser, the second one of these 22 fundraisers for Wounded Warriors, Hill Country Adventure. I 23 think last year we brought five families in here for five 24 days, and so this next year we'll bring even more than that. 25 And this last year, this fundraiser was a golf tournament 10-14-14 9 1 that benefited both Wounded Warriors and the Republican -- 2 local Republican party, so all the funds stayed here. Last 3 year they brought in about $8,000 for the Wounded Warriors. 4 I think it was a larger turnout yesterday than there was the 5 previous year, so a good time, good weather. A little bit 6 windy, but -- but other than that, it was -- it was a good 7 thing for the community. 8 JUDGE POLLARD: Okay. 9 COMMISSIONER LETZ: Just -- there was two big 10 events at the Hill Country Youth Event Center since we met 11 last. I'll let Commissioner 4 talk about the first event; 12 I'll talk about the second one, the wild game dinner, 4-H 13 group. There was a -- I'm -- I didn't ever hear an actual 14 number, but based on the crowd, I would say there was about 15 700 or 800 people there. It was a big, big crowd, well 16 attended. Real good event. I'm not sure how much money they 17 raised, but I'm sure they did pretty well. But it was good 18 time. Can you talk about the other event? 19 COMMISSIONER REEVES: The other event -- and 20 Mr. Bauer can correct me if I'm wrong on it. I believe it 21 set a record, both in the number of people that attended, 22 close to 700, and money raised for the Livestock Show 23 Association. Preliminary net profit was 20 percent above 24 last year, in the mid-90's this year. 25 COMMISSIONER BALDWIN: Golly. 10-14-14 10 1 COMMISSIONER REEVES: And then another event that 2 was just this past Saturday for Mountain Home Volunteer Fire 3 Department. I don't know the number of people. I do my best 4 estimate on it; we cooked about 600 steaks. So, it was well 5 attended and a good crowd, and all of these events that 6 Commissioner Letz and I are talking about support the hill 7 country, so it's a very good turnout. Very thankful for 8 that. 9 JUDGE POLLARD: The fundraiser that you spoke of 10 was very well attended. I went to that, and by the way, I 11 won a rifle at the raffle, a little rifle, a .22 Magnum rifle 12 in a raffle there, so I got pretty lucky. It was -- boy, 13 people were really spending money, and I got to compliment 14 your folks there. They really know how to separate people 15 from their money out there. (Laughter.) 16 COMMISSIONER REEVES: Between my better half and 17 Mr. Bauer, they're pretty good at that. So -- 18 JUDGE POLLARD: All right. Is there anything else? 19 If not, we'll go to Item 1.1 on the agenda; consider, 20 discuss, and take appropriate action regarding resolution 21 honoring the 101st birthday of Clarabelle Barton Snodgrass. 22 Jeri Snodgrass? Is she here? 23 COMMISSIONER REEVES: I don't believe she's here, 24 Your Honor. I had the pleasure of going out to her birthday 25 party Sunday at Turtle Creek School, and it was well 10-14-14 11 1 attended. And she told some good history of Turtle Creek, as 2 well as Kerr County. So, very well attended. 3 JUDGE POLLARD: Okay. Well, there's a resolution 4 in the agenda. 5 COMMISSIONER BALDWIN: Yeah, let's approve the 6 resolution. 7 JUDGE POLLARD: Okay. 8 COMMISSIONER REEVES: I'll read the resolution into 9 the record. "Resolution of Kerr County Commissioners Court 10 Honoring the 101st birthday of Clarabelle Barton Snodgrass. 11 Whereas, Clarabelle Barton Snodgrass is a valuable and viable 12 citizen of Kerr County, Texas, being a fifth-generation 13 native of our county since October 13, 1913; and whereas, she 14 retains a zest for living in the heart of the Texas Hill 15 Country, which continues to inspire all who know her; and 16 whereas, having been blessed with a memory of details and a 17 love of local history, she continues to author a monthly 18 column in the Community Journal newspaper of Kerrville in 19 which she shares 'Clarabelle's Moments and Memories.' It 20 uplifts her when readers let her know she stirs up their own 21 bygone lifestyles or informs younger readers of how life used 22 to be when she lived in the Turtle Creek community, 23 Kerrville, or the Divide community, which is west of 24 Kerrville; and whereas, through the loving care and oversight 25 of her Lord, Jesus Christ, she lives 'The American dream' in 10-14-14 12 1 generous measure. She is thankful to be an American, a 2 Texan, and has the extraordinary benefits of being a lifelong 3 resident in the areas of Kerr County and The Divide. She was 4 married to Ross 77 ˝ years, and has the blessings of 5 children, grandchildren, and great-grandchildren; and 6 whereas, she gets a smile on her face and a twinkle in her 7 eyes if anyone calls her 'young lady,' and is still the 8 reigning Queen of Kerr County History since her coronation at 9 her 100th birthday party; and Now, therefore, be it resolved 10 that the Kerr County Commissioners Court acknowledges with 11 deep appreciation the years of service, dedication, 12 encouragement, and love through her personal talent shown to 13 the people of Kerr County; and be it further resolved that 14 this resolution was read to her on the occasion of her 101st 15 birthday celebration at Turtle Creek School Community Center, 16 and presented to her in Kerr County Commissioners Court after 17 formal adoption on October 14, 2014. Officially adopted the 18 14th day of October, 2014." 19 JUDGE POLLARD: Do you move adoption of that? 20 COMMISSIONER REEVES: I so move. 21 COMMISSIONER BALDWIN: Second. 22 JUDGE POLLARD: Been moved and seconded. Any 23 further discussion? There being none, those in favor, 24 signify by raising your right hand. 25 (The motion carried by unanimous vote, 4-0.) 10-14-14 13 1 JUDGE POLLARD: It's 4-0, unanimous. All right, 2 Item 1.2 -- you can pass that around. Trying to be -- I was 3 trying to be efficient and signed it yesterday, while I was 4 forgetting all these things. All right, 1.2. This is a 5 public hearing regarding installing a stop sign on Blue Sky 6 Lane South, Precinct 1. Leonard Odom and Charlie Hastings. 7 (The regular Commissioners Court meeting was closed at 9:15 a.m., and a public hearing was held in open 8 court, as follows:) 9 P U B L I C H E A R I N G 10 JUDGE POLLARD: I declare the public hearing open. 11 Are there any comments? Mr. Hastings, would you -- is he 12 here? 13 MR. HASTINGS: I'm here. Waiting for the public to 14 make any comments. 15 JUDGE POLLARD: All right. Anybody in the public 16 have any comments? 17 (No response.) 18 JUDGE POLLARD: There being none, the public 19 hearing is closed. 20 (The public hearing was concluded at 9:15 a.m., and the regular Commissioners Court meeting was 21 reopened.) 22 - - - - - - - - - - 23 JUDGE POLLARD: And we'll go to Item 1.3; consider, 24 discuss, and take appropriate action for the Court's final 25 approval regarding installing a stop sign on Blue Sky Lane 10-14-14 14 1 South, Precinct 1. Mr. Odom and Mr. Hastings. 2 MR. HASTINGS: Thank you. This is a stop sign 3 request on a privately maintained road, Blue Sky Lane, at Rim 4 Rock. It would be privately funded, and we're looking for 5 the Court's final approval. We just had the public hearing 6 on this. 7 COMMISSIONER BALDWIN: I move for approval. 8 COMMISSIONER MOSER: Second. 9 JUDGE POLLARD: Been moved and seconded for 10 approval to install a stop sign on Blue Sky Lane South. Is 11 there any further discussion? There being none, those in 12 favor, signify by raising your right hand. 13 (The motion carried by unanimous vote, 4-0.) 14 JUDGE POLLARD: It's 4-0, unanimous. Thank you, 15 Mr. Hastings. Item 1.4; consider, discuss, and take 16 appropriate action for the Court's final approval to abandon 17 private road 1320, and do not -- and do not rename this road. 18 That's in Precincts 2 and 3. Leonard Odom and Charlie 19 Hastings. 20 MR. HASTINGS: Thank you. Gordon Green has applied 21 through the Kerr 911 office -- 22 (Ms. Snodgrass entered the courtroom.) 23 MS. SNODGRASS: I'll have to go ahead, because I 24 can't see where to go. 25 MR. HASTINGS: Mrs. Snodgrass. 10-14-14 15 1 COMMISSIONER LETZ: Let's reopen that. 2 COMMISSIONER MOSER: Yeah. 3 JUDGE POLLARD: Okay. 4 MR. HASTINGS: Would you like for me to continue? 5 COMMISSIONER MOSER: No. 6 JUDGE POLLARD: Would you mind sitting down? Thank 7 you, sir. I think we'll go back and reopen agenda Item 1.1, 8 which was to consider, discuss, and take appropriate action 9 regarding resolution honoring the 101st birthday of 10 Clarabelle Barton Snodgrass. 11 MS. LEONARD: She can't hear you. 12 JUDGE POLLARD: Can you hear us, Mrs. Snodgrass? 13 MS. SNODGRASS: No, ma'am, I do not -- no, sir, I 14 do not hear a thing. (Laughter.) Y'all have to talk loud. 15 COMMISSIONER REEVES: Clarabelle, this is Bob. 16 MS. SNODGRASS: Bob, okay. 17 COMMISSIONER REEVES: How are you this morning? 18 MS. SNODGRASS: I'm fine. 19 COMMISSIONER REEVES: Fine. Do you want to stand 20 up? And we want to present you with this resolution that I 21 read to you at your birthday party the other day. Would you 22 like to? 23 MS. SNODGRASS: That'll be fine. 24 COMMISSIONER REEVES: Somebody might want to take a 25 picture of you, too. 10-14-14 16 1 MS. SNODGRASS: Just go ahead of me. 2 COMMISSIONER REEVES: All right. 3 MS. SNODGRASS: Then I'll take my truck. 4 MS. LEONARD: This is Julie. 5 MS. SNODGRASS: Oh, Julie, how are you? 6 COMMISSIONER REEVES: Come on up here. I bet 7 everybody would like to come down and get a picture with you, 8 wouldn't you? Would y'all like to come down? 9 COMMISSIONER LETZ: Sure. 10 COMMISSIONER REEVES: Why don't you turn around, 11 Clarabelle, and we'll get a picture. And this is that 12 proclamation that I read to you at your birthday. 13 MS. SNODGRASS: Okay. 14 COMMISSIONER REEVES: And we have all signed it. 15 We've read it into the court record. 16 MS. SNODGRASS: Oh, bless your heart. 17 COMMISSIONER REEVES: And it's because of your love 18 of the county that we want to give it to you. 19 MS. SNODGRASS: Well, good night. I've known this 20 boy since the day he was born. (Laughter.) 21 JUDGE POLLARD: Known just about all of us since 22 the day we were born. I don't think there's anybody in here 23 that you haven't known since that day. This is Tom Pollard. 24 How are you? 25 MS. SNODGRASS: Tom, I want to shake your hand too. 10-14-14 17 1 JUDGE POLLARD: All right. Thank you. 2 MS. SNODGRASS: Known you a long time. 3 JUDGE POLLARD: Thank you. Oh, yeah, I know you 4 have. 5 COMMISSIONER REEVES: Here's your proclamation. 6 MS. SNODGRASS: Oh, how wonderful. Where am I 7 supposed to look? 8 MS. VAN WINKLE: Straight ahead. 9 MS. SNODGRASS: Straight ahead? Okay. 10 MS. VAN WINKLE: There you go. 11 COMMISSIONER MOSER: Okay. 12 COMMISSIONER REEVES: Thank you, and happy 13 birthday. 14 COMMISSIONER MOSER: Congratulations. 15 (Applause.) 16 COMMISSIONER MOSER: I'll put that right here. 17 MS. SNODGRASS: In the truck right here. 18 COMMISSIONER MOSER: Put it in the back of the 19 truck. 20 MS. SNODGRASS: I have to have my truck. 21 (Discussion off the record.) 22 JUDGE POLLARD: Okay, Charlie, would you like to 23 come back forward again? Sorry about that. 24 MR. HASTINGS: Thank you. Gordon Green applied 25 through the Kerr 911 office to abandon private road 1320 and 10-14-14 18 1 not have it renamed. There was an easement that was dropped 2 in 2000 by plat, so the road no longer needs to be named. It 3 will just remain a private drive. All of the property owners 4 in that area have access. At this time, we ask the Court for 5 their final approval to abandon private road 1320, and do not 6 rename it. It's in Precincts 2 and 3. 7 COMMISSIONER LETZ: Move approval. 8 JUDGE POLLARD: Is there a second? 9 COMMISSIONER MOSER: Second. 10 JUDGE POLLARD: It's been moved and seconded. Is 11 there any further discussion? Being none, those in favor, 12 signify by raising your right hand. 13 (The motion carried by unanimous vote, 4-0.) 14 JUDGE POLLARD: It's 4-0, unanimous. All right. 15 Item 1.5 is to consider, discuss, and take appropriate action 16 for the Court's final approval to name an unnamed private 17 road Tower Ranch Road North, Precinct 3. 18 MR. HASTINGS: Thank you. William Gibson applied 19 through the Kerr 911 office to have this unnamed private road 20 named Tower Ranch Road. It meets Kerr 911's guidelines and 21 specifications. They don't have a problem with it. At this 22 time, we ask that the Court would name that private road 23 Tower Ranch Road. It's in Precinct 3. 24 COMMISSIONER LETZ: Move approval. 25 COMMISSIONER REEVES: Second. 10-14-14 19 1 JUDGE POLLARD: Been moved and seconded that the 2 road be named Tower Ranch Road. Is there any further 3 discussion? Tower Ranch Road North, I'm sorry. There being 4 no further discussion, those in favor, signify by raising 5 your right hand. 6 (The motion carried by unanimous vote, 4-0.) 7 JUDGE POLLARD: It is 4-0, unanimous. Thank you, 8 Mr. Hastings. 1.6; consider, discuss, and take appropriate 9 action on annual courthouse lighting agreement between 10 Kerrville Christmas Lighting Corporation and Kerr County. 11 Mr. Bond. Good morning. 12 MR. BOND: Good morning, Commissioners and Judge. 13 It's that time of year again. It's hard to believe, here we 14 go again putting up Christmas decorations. Normally we do 15 this in September, so at least it's a little bit closer. We 16 had cool weather this morning, which helps make it feel a 17 little bit more like the holidays. Heather and I have 18 exchanged a number of emails and gotten this annual agreement 19 worded properly, I believe, and all we need to do today is 20 just basically get the Court's approval for us to come out 21 and run a bunch of cords and cables and string lights and 22 indemnify the County if any accidents were to happen or 23 anything like that. Same thing we do every year. 24 COMMISSIONER BALDWIN: Kyle, is there a beginning 25 date and an ending date? 10-14-14 20 1 MR. BOND: Yes, it's in here. You -- we've set it 2 for October 25th through January the 14th. It's in the 3 fourth paragraph there. 4 COMMISSIONER BALDWIN: Has that changed any? 5 MR. BOND: The only thing we've learned to do is 6 build in an extra week ahead and after, just in case we have 7 a bad weather day or something like that during that season. 8 We normally have those decorations down the first week of 9 January, so we just built in an extra week just in case we 10 had, you know, a horrible weather day or something like this, 11 but it's the same. 12 COMMISSIONER BALDWIN: Thank you. 13 COMMISSIONER LETZ: Move approval. 14 COMMISSIONER REEVES: Second. 15 COMMISSIONER MOSER: Second. 16 JUDGE POLLARD: It's been moved and seconded for 17 approval of the -- executing the license agreement with 18 Kerrville Christmas Lighting Corporation. Is there any 19 further discussion? 20 COMMISSIONER LETZ: Just a question. Kyle, is 21 there anything new this year? Or is it -- 22 MR. BOND: We've decided to take a few of the 23 displays out this year. We're going to extend the Christmas 24 tree forest that we had began last year, which was a good 25 community involvement project where the businesses and 10-14-14 21 1 nonprofits come out and decorate trees. 2 COMMISSIONER LETZ: Those were good. 3 MR. BOND: So, I think it went over last year. 4 We're going to add some more to that this year, so it's going 5 to be a little bit less cluttered out there. That's the only 6 difference. 7 COMMISSIONER MOSER: You guys do a great job. 8 MR. BOND: Thank you. 9 COMMISSIONER LETZ: Good. 10 JUDGE POLLARD: Those in favor of the motion, 11 signify by raising your right hand. 12 (The motion carried by unanimous vote, 4-0.) 13 JUDGE POLLARD: It's 4-0, unanimous. 14 MR. BOND: I'll give a copy of this to Heather. 15 JUDGE POLLARD: Is that a new copy, different from 16 the one I had in the agenda? 17 MR. BOND: You may already have it. 18 MS. STEBBINS: I think that you have it. He's 19 already got it. 20 MR. BOND: All right. 21 JUDGE POLLARD: Just passed it on to the secretary. 22 All right. Item 1.7; consider, discuss, and take appropriate 23 action for the Court to set a public hearing regarding naming 24 a private, unnamed road Estes Park Lane East in Precinct 2. 25 Mr. Odom and Mr. Hastings. 10-14-14 22 1 MR. HASTINGS: Daryle and Tanya Poe have applied 2 through the Kerr 911 office for an unnamed road -- private 3 road that they want to change the name -- or give it a name, 4 Estes Park Lane. And the naming affects more than one 5 property owner; therefore, we're requesting a public hearing. 6 We're asking the Court to set a public hearing for Monday, 7 November 24th, 2014, at 9 a.m. for the renaming -- or for the 8 naming of this private road to Estes Park Lane. This is in 9 Precinct 2. 10 COMMISSIONER LETZ: What was the date and time 11 again? 12 MR. HASTINGS: Monday, November 24th, at 9 a.m. 13 COMMISSIONER LETZ: Move approval. 14 COMMISSIONER MOSER: Second. 15 JUDGE POLLARD: All right. It's been moved and 16 seconded that we set agenda -- set it for approval on the 17 agenda for November 24th at 9 a.m. -- a public hearing, 18 rather, at that time. Is there any further discussion? 19 COMMISSIONER LETZ: 9 a.m. or 10 a.m.? 20 JUDGE POLLARD: 9 a.m. Isn't that what you said? 21 MR. HASTINGS: Yes, sir, 9 a.m. 22 JUDGE POLLARD: All right. If there's no further 23 discussion, those in favor, signify by raising your right 24 hand. 25 (The motion carried by unanimous vote, 4-0.) 10-14-14 23 1 JUDGE POLLARD: It's 4-0, unanimous. Thank you, 2 sir. Item 1.8; consider, discuss, and take appropriate 3 action to approve contracts with CASA, Kerr Economic 4 Development Corporation, Dietert Center, K'Star, Elm Pass 5 Volunteer Fire Department, Tierra Linda Volunteer Fire 6 Department, Turtle Creek Volunteer Fire Department, Hunt 7 Volunteer Fire Department, and Comfort Volunteer Fire 8 Department, and allow the County Judge to sign same. 9 COMMISSIONER BALDWIN: So moved. 10 COMMISSIONER MOSER: Second. 11 JUDGE POLLARD: Been moved and seconded. Any 12 further discussion? There being none, those in favor, 13 signify by raising your right hand. 14 (The motion carried by unanimous vote, 4-0.) 15 JUDGE POLLARD: It is 4-0, unanimous. Boy, we're 16 moving down the list. 17 COMMISSIONER MOSER: Yes, we are. 18 COMMISSIONER LETZ: Keep going. 19 JUDGE POLLARD: All right. The next one is -- it's 20 a timed item at 9:30, isn't it? 21 COMMISSIONER REEVES: We still got four minutes. 22 JUDGE POLLARD: Yeah. 23 COMMISSIONER MOSER: So skip on down. 24 COMMISSIONER REEVES: 1.11. 25 JUDGE POLLARD: 1.11. We'll go to Item 1.11; 10-14-14 24 1 consider, discuss, and take appropriate action to approve 2 contract with Jordan Restoration, Inc., for repairs to the 3 courthouse. Mr. Bollier? 4 MR. BOLLIER: This is all we need to sign the 5 contract with Jordan Restoration so we can start fixing up 6 the courthouse that the water leak caused. 7 COMMISSIONER MOSER: Is it just for that purpose? 8 MR. BOLLIER: Yes, sir. 9 COMMISSIONER MOSER: Okay. 10 MR. BOLLIER: They have the floors to redo, you 11 know, and some walls. 12 MS. STEBBINS: I've reviewed the contract also. 13 JUDGE POLLARD: You've read the contract? 14 MS. STEBBINS: Yes, sir. 15 COMMISSIONER BALDWIN: I move for approval. 16 COMMISSIONER REEVES: Second. 17 COMMISSIONER LETZ: Second. 18 JUDGE POLLARD: Been moved and seconded. Is there 19 any further discussion? 20 COMMISSIONER LETZ: This is all to be paid for by 21 insurance? 22 MR. BOLLIER: Yes, sir. 23 COMMISSIONER LETZ: When's the -- 24 MS. LANTZ: They've got the check in already. 25 JUDGE POLLARD: Is there a deductible? 10-14-14 25 1 MS. LANTZ: $1,000. 2 JUDGE POLLARD: Okay. 3 COMMISSIONER LETZ: The total amount is 29 -- is 4 that 29,858.30? 5 (Ms. Lantz nodded.) 6 COMMISSIONER LETZ: That's really not -- 7 considering the amount of damage, it's not that bad. 8 JUDGE POLLARD: No, it's not. 9 COMMISSIONER MOSER: No, it's not. 10 COMMISSIONER LETZ: Seems very reasonable. 11 JUDGE POLLARD: I'm sure ready for it to be 12 repaired so I can start using my office again. 13 COMMISSIONER REEVES: And, Tim, you did -- after we 14 looked at this, you did go through and made sure they covered 15 everything -- 16 MR. BOLLIER: Yes, sir, I did. 17 COMMISSIONER REEVES: -- we talked about? 18 MR. BOLLIER: Yes, sir. 19 COMMISSIONER LETZ: Okay. 20 JUDGE POLLARD: All right. Those in favor of the 21 motion, signify by raising your right hand. 22 (The motion carried by unanimous vote, 4-0.) 23 JUDGE POLLARD: It's 4-0, unanimous. All right, 24 thank you. Is it 9:30 yet? Let's go to 1.12; consider, 25 discuss, and take appropriate action regarding 2014 10-14-14 26 1 improvements to the Lions Park at Center Point. Commissioner 2 Moser and Mr. Collins. 3 COMMISSIONER MOSER: Thank you, Judge. Tom Collins 4 is not here, but I can speak to this. This is a follow-up 5 with what Tom Collins presented in Commissioners Court 6 several weeks ago regarding a plan to improve the park, and I 7 think he presented that to everyone. In your packets, you 8 have a -- a copy of everything. I want to go through that 9 real quickly. But the first one called the big picture, if 10 you find that, that just is delineating where we're talking 11 about, Lions Park being in the -- sort of the center bottom 12 of this, in the area that you can see called out there. It's 13 on the lake. The next page is an aerial photo with property 14 boundaries; that's shown in red. In the lower center section 15 of the presentation -- 16 JUDGE POLLARD: I got it. I've already seen it 17 all, anyway. 18 COMMISSIONER MOSER: Okay. All right. So, just 19 defining where we're talking about. And then on the next one 20 is where the current facilities are in there. Basically, the 21 only thing that's at the park are a couple of picnic benches 22 and some -- and a basketball court, and that's it, okay? 23 Other than just the natural things for the -- for the lake, 24 and a boat ramp which needs repair. So, what Tom Collins 25 showed the other day, and -- and Tom's worked with some of 10-14-14 27 1 the folks in Center Point, some of which are here today, in 2 coming up with a plan on the next page, and that's basically 3 what there is to do, is to -- is to sealcoat the parking lot, 4 which is, you know, pretty well eroded from -- from rain and 5 just natural erosion; to put a boundary around the park with 6 large stones, like is shown -- like exists now around the 7 outer periphery, but to close off a portion of it so it can 8 be a green space for kids to play without automobiles going 9 up and through that; to have -- add additional picnic tables 10 and barbecue stands, and to have a playground area, have a 11 horseshoes and volleyball area. 12 What I did was with Tom's plan, which is pretty 13 well defined, and there's a lot of source material for each 14 one of these items in there, from -- from picnic tables like 15 has been down there for a number of years; it's like concrete 16 tables from Drymala, which has been able to withstand the 17 floods that we've had. And everything in here is designed to 18 accommodate being in existence even in case of flood. I met 19 with -- with Road and Bridge, who would have to do some of 20 this work, with Tim, and with Tom Collins and the other group 21 that are here. And so this park has been talked about for 22 years, about we need to improve, we need to improve, so this 23 is a plan by with which to do that. The -- the funds to do 24 this is -- there's a line item in the C.O. for parks, is 25 what's being proposed here, to use some of that money for 10-14-14 28 1 that. 2 On the next page, it delineates exactly what the 3 costs are, and I just want to go through that. To sealcoat 4 the parking lot, and that work would be done by Road and 5 Bridge, that's $25,000. The boat ramp -- the end of the boat 6 ramp is -- has washed away, so if you -- if you go down the 7 boat ramp, which is a concrete ramp, and get to the end of 8 it, it's pretty slick, and you drop off about three or 9 four feet, or even more than that. I think Tom Collins 10 dropped off to his chest the other day, so there needs to be 11 some work there, and we'd have to work with Parks and 12 Wildlife to do that. Playground equipment, which is similar 13 to the playground equipment that exists in several parks 14 around the city, and there's a picture of some of that in 15 here, but it's a jungle gym and some other things, all very 16 durable, but not easily destructed by somebody that wants to 17 create any vandalism, and that's $35,000. 18 Volleyball -- volleyball sand for the court is 19 $7,000, and outline that with railroad ties. Horseshoe pits, 20 two of those, and that's primarily just railroad ties and 21 sand; that's $1,000. Picnic tables, four -- adding four 22 picnic tables to this area is $4,000, and Tim has done some 23 research with Drymala as one of the potential sources on 24 that. Barbecue stands, add five barbecue stands for $1,000. 25 Trash containers similar to what we've put down at Brinks 10-14-14 29 1 Crossing. Right now, we just have some 55-gallon drums, and 2 so this helps Tim and his crew for cleaning up, and that's 3 $2,000. And then rock boundary, and that's to keep vehicles 4 from going all over the park and for the safety of the 5 children and things, and that's $5,000. So, that's a total 6 of -- total of $85,000. 7 One of the things that's shown on the master plan 8 also is a permanent restroom. That is not included in this. 9 I think we need to do some soul-searching on whether or not 10 we want a permanent restroom there, because that's going to 11 be a maintenance item. It would be nice to have. The idea 12 is to put it in the same location as we have a lift station, 13 as part of the Center Point wastewater system. So, if they 14 could coincide those two things, I think that that would be 15 -- that would be appropriate. So -- and then beyond that, in 16 the presentation that I think I've given to you is just 17 examples of what the equipment -- the tables and the -- and 18 the barbecue stands and playground equipment and all look 19 like. And Tim has worked -- and Tom Collins have worked with 20 -- with the city parks to find out what their experience is 21 in selecting some of this stuff to make sure that it's the 22 most cost-effective and durable. So, this is the next phase 23 of this. 24 We had the concept of the master plan. This is the 25 first step in the implementation. And the way that we would 10-14-14 30 1 implement this, what I'm proposing is to have Road and Bridge 2 be the project manager on this, 'cause a lot of work is for 3 them, in concert with Tim. And to -- for the funding of it, 4 to -- to allocate the funds here, the $85,000, to Road and 5 Bridge, let them manage the implementation of this park 6 improvement, and -- and in concert with Tim, who's going to 7 inherit a lot of the maintenance on it, to make sure that 8 that's done correctly and done consistent with what we had in 9 the last Commissioners Court of having Tim approve the type 10 of equipment and things that we -- we have in the -- in the 11 county parks. So, I know there's some folks here from Center 12 Point that -- that have an opinion on this. 13 COMMISSIONER BALDWIN: Do you mind if I ask a 14 question? 15 COMMISSIONER MOSER: Yeah, right. 16 COMMISSIONER BALDWIN: I've got a couple of 17 questions I want to ask. 18 COMMISSIONER MOSER: Sure. 19 COMMISSIONER BALDWIN: Now, the 85,000 comes from 20 where? 21 COMMISSIONER MOSER: Comes from the Certificate of 22 Obligation. 23 COMMISSIONER BALDWIN: The C.O. 24 COMMISSIONER MOSER: Right. 25 COMMISSIONER BALDWIN: And we've gone through that, 10-14-14 31 1 and you don't have any use for any of that money, other than 2 here? 3 MR. BOLLIER: Not that I know of, sir. 4 COMMISSIONER BALDWIN: Okay. 5 COMMISSIONER MOSER: Well, let me say one thing 6 about that. One of the things that I thought with -- with 7 the -- there's some additional -- Tim and I have talked about 8 adding some additional tables and barbecue stands, and 9 additional trash cans in Flat Rock Park, okay, so there's 10 another 15,000 in the 100,000 that can be used for -- used 11 for that. 12 COMMISSIONER LETZ: There's actually a lot of 13 things at Flat Rock. I mean, I don't think -- I mean, the 14 plan is great, but -- and you're correct, there's 100,000 in 15 the C.O. for parks, but those are all parks. I don't think 16 there was any discussion of putting this percent -- this high 17 a percentage in Lions Park. 18 COMMISSIONER MOSER: That's the reason I'm having 19 the discussion. 20 COMMISSIONER LETZ: I mean, I know you said there's 21 nothing at Flat Rock. Well, there's -- we've discussed 22 previously about redoing some of the walkways down at Flat 23 Rock to get from the park up to the Ag Barn, adding 24 additional parking down there, leveling some of that land. 25 There's a drainage area that -- where that comes out of the 10-14-14 32 1 current parking lot we need to look at. River Star is a new 2 facility which we're not even sure what that's going to 3 require. I just think that -- you know, I don't mind 4 starting and doing some of this, but I think that we need -- 5 before we spend any big-ticket items, we really need to look 6 at all parks, including Ingram. I don't know if Ingram needs 7 anything or not. And make sure that we're not -- you know, 8 that we're not -- that 100,000 is all we're going to have for 9 parks for a while. 10 COMMISSIONER MOSER: Right. Right. Well, there's 11 some in the -- in the budget too, I think. There's, what, 12 $5,000 or so in the budget for parks maintenance? And 13 also -- 14 MR. BOLLIER: In my budget? 15 COMMISSIONER MOSER: Yeah. 16 MR. BOLLIER: There's $2,500. 17 COMMISSIONER MOSER: $2,500 for parks this year? 18 MR. BOLLIER: Yes, sir. 19 COMMISSIONER MOSER: All right. 20 COMMISSIONER BALDWIN: The maintenance side of it, 21 I was just wondering if you figured -- Tim, did you figure -- 22 I mean, it seems like to me that you're kind of thin on 23 employees, the things that we take care of today. 24 MR. BOLLIER: Yes, sir. 25 COMMISSIONER BALDWIN: So, we're adding another -- 10-14-14 33 1 I don't know what down there for sure. But are we talking -- 2 you know, are your employees going to handle that, or do we 3 need to -- do we need to talk about hiring more people to 4 take care of it? We just need to know those things before we 5 pull the trigger on this thing. 6 MR. BOLLIER: At this time, as long as the park 7 stays -- as long as people don't vandalize it and tear things 8 up, the only thing that it really does to us is add a little 9 more weedeating around the equipment and stuff like that, 10 that I see. And that -- the trustees pick up the trash, so 11 it really doesn't add a lot. As long as we can keep it from 12 tearing up. If they tear it up, then it adds more time that 13 we have to go fix it, yes. 14 COMMISSIONER LETZ: I don't -- I disagree with 15 that, Tim. I mean, barbecue pits are going to take 16 maintenance. Someone's got to go out there, clean the ashes 17 out of them, clean them up. 18 MR. BOLLIER: That's true. 19 COMMISSIONER LETZ: Someone's got to go to the 20 volleyball court and the horseshoe pits, and someone's going 21 to have to go weedeat and spray herbicides there to keep them 22 clear. There's going to be -- I mean, any time we build 23 anything, we add maintenance. 24 COMMISSIONER MOSER: Sure. 25 COMMISSIONER LETZ: And it's -- you know, so just 10-14-14 34 1 to say it's a little more weedeating I don't think is 2 accurate. It's like building at the Ag Barn. The more we 3 build new things, it's going to cost more money to operate 4 it. So, I think anytime we add facilities, it increases 5 maintenance. 6 COMMISSIONER MOSER: Yeah. I don't remember 7 hearing some of this discussion in some of the other 8 facilities that we've had, how much we're adding in 9 maintenance. 10 COMMISSIONER LETZ: What facility are we talking 11 about? 12 COMMISSIONER MOSER: Exhibit hall. 13 COMMISSIONER LETZ: Yeah, we did. 14 COMMISSIONER MOSER: How much did we add in the 15 budget this year? 16 COMMISSIONER LETZ: We haven't added it in the 17 budget, but it is going to add maintenance. 18 COMMISSIONER MOSER: So, where is that money coming 19 from? 20 COMMISSIONER LETZ: Part of the project. 21 COMMISSIONER MOSER: Sort of the same thing here. 22 COMMISSIONER LETZ: I'm not saying -- 23 COMMISSIONER MOSER: Like I say, I don't remember 24 that discussion previously on another project. 25 COMMISSIONER LETZ: Right. I'm just saying that 10-14-14 35 1 whenever we add projects, we add maintenance. 2 COMMISSIONER MOSER: There's no question, yeah. 3 COMMISSIONER REEVES: Commissioner, are these items 4 listed from first to last in the priority that they need to 5 be done? 6 COMMISSIONER MOSER: Well, we didn't really do it 7 that way. The first one would be -- would be sealcoating the 8 parking area and putting the large stones in so we can 9 isolate the -- the things there. The second -- the third 10 thing would be to add some picnic tables, okay? I think the 11 playground equipment would be down the list, okay? Because I 12 think once we open up that area and secure it, then more and 13 more people would use that, so the playground equipment would 14 be further down. The basketball courts I think that are 15 there, they don't need anything except some new hoops. And 16 we've worked with the City to try and determine what type of 17 hoops are more durable than what's been in place there. 18 Tim's worked that pretty hard. But those are the -- those 19 are the top priorities. I think sealcoating the parking lot 20 and putting the large boulders around to define the specific 21 areas, and picnic tables would be -- would be the order of 22 priority. Right now, I think there's -- Tim, what's there, a 23 single barbecue pit? 24 MR. BOLLIER: No, sir. 25 COMMISSIONER MOSER: There's none, that's right. 10-14-14 36 1 We talked about that. 2 MR. BOLLIER: There's nothing over there. 3 COMMISSIONER MOSER: What they're doing is they're 4 bringing their own tabletop barbecue pits down there, which 5 is -- you know, which is okay, but it's not as good, you 6 know, from a safety standpoint for -- I was down there the 7 other day, and there was somebody that had one on top of the 8 table, and there were kids all around it, and it could have 9 easily been knocked over, so it's -- those would be the 10 priority items. And I think that's the way Tom Collins and 11 the committee have laid it out also. 12 COMMISSIONER BALDWIN: The parking lot, the 13 sealcoat. 14 COMMISSIONER MOSER: Yeah. 15 COMMISSIONER BALDWIN: And could you give me a -- 16 the price on that? 17 JUDGE POLLARD: It's 25,000, I think. 18 COMMISSIONER MOSER: 25,000. 19 COMMISSIONER BALDWIN: And then what was the other 20 issue, the basketball court? 21 COMMISSIONER MOSER: No. No, the next one was the 22 -- the sealcoat -- sealcoat and the -- and the large boulders 23 around, and that's included in the 25,000. 24 COMMISSIONER BALDWIN: Oh. 25 COMMISSIONER MOSER: Isn't that right? 10-14-14 37 1 MR. HASTINGS: Yes, sir. 2 COMMISSIONER MOSER: That's included in the 25,000. 3 COMMISSIONER LETZ: The red dots that separate the 4 park in the little kind of -- 5 COMMISSIONER MOSER: Yeah, right. Sealcoat and 6 that, right. 7 JUDGE POLLARD: And then what's the next item? 8 COMMISSIONER MOSER: And then the next item would 9 be the picnic tables. 10 JUDGE POLLARD: And how much are they? 11 COMMISSIONER MOSER: Picnic tables are 4,000. 12 COMMISSIONER BALDWIN: Is it "picnic" or 13 "pick-a-nick"? I've always heard "pick-a-nick." 14 COMMISSIONER MOSER: Pick-a-nick. You're picking 15 on the word. 16 COMMISSIONER BALDWIN: Yeah. 17 MS. MARGARET HIGGINS: Can you spell that, Buster? 18 COMMISSIONER BALDWIN: No. 19 COMMISSIONER MOSER: And then I think the next 20 thing would be -- and let's see if Tim agrees with this -- 21 would be the trash containers around. This is -- one of the 22 things that the boulders will do is -- is the adjacent 23 property to the west of the park, a lot of people go out in 24 there, because that's where the trees are, and there's trash 25 that goes out -- I've been in there in the last three or four 10-14-14 38 1 years and picked up litter during river cleanup, and last 2 year, I think in and around that area, because of a lack of 3 trash containers, we picked up probably about 15 bags of 4 trash in and around there, primarily adjacent to the park and 5 on the other side of the river. So, I think that would help 6 a lot, and Tim and I have talked about where to put the trash 7 containers. 8 MR. BOLLIER: I think that the main concern I have 9 is that -- you know, number one is we need to fix the roads. 10 You know, the gravel parking lot. Number two, when you add 11 more picnic tables, you're going to add more trash, so then 12 you have to have trash cans. So, after that's all said and 13 done, then the other concerns -- the major concern that I 14 really have about that park over there is vandalism. I have 15 replaced those basketball nets, the whole goals and 16 everything. I have went over there -- they were welded on 17 there to start with, so they broke the rims off. So we took 18 a grinder, we grinded all that. We welded -- I went -- we 19 had to go to San Antonio to Academy to get the heavy-duty 20 goals. I went back over there -- 21 JUDGE POLLARD: To get what? 22 MR. BOLLIER: Heavy-duty goal, the rims. We put 23 all that back up there. This has happened twice. We 24 repainted everything, made it all look nice. We put chain 25 nets on there. They tore those chain nets right off there 10-14-14 39 1 within a three-month period. Well within six months, they 2 had ripped off the first set of goals that I put back on 3 there, so I went back over there and I put up a new set. 4 They ripped those off. At that time, we had another 5 Commissioner, and I told that Commissioner -- I said, "I 6 don't see why we're wasting tax dollars to weld goals up 7 there, because they rip them off as fast as I can put them on 8 there." So I didn't put any up there, and that's been two, 9 two and a half years ago. So, that's the main concern I 10 have. I mean, when we go to adding a bunch of stuff over 11 there, we need to figure out how we're going to control 12 the -- control vandalism. 13 JUDGE POLLARD: How do you -- what's the answer to 14 that goal thing, Tim? 15 MR. BOLLIER: I don't have an answer, Judge. 16 COMMISSIONER MOSER: Well, Tom Collins talked to 17 the parks people in the city, and there's some -- there's -- 18 they have a recommendation on some hoops that can be added in 19 there. They're breakaway hoops, I believe, that -- that are 20 there, that they've found to be very productive. And -- and, 21 you know, should they be vandalized -- and hopefully if we 22 make these improvements, they won't be, but the hoops are 23 probably a hundred bucks or something like that. 24 MR. BOLLIER: I don't see that you can bolt those 25 nets up there -- those goals. It just makes an easier way 10-14-14 40 1 for them to just go up and tear them loose. When you weld 2 them, though, like I've been doing, they're going to -- they 3 hang on those rims. And I don't know how they're getting 4 there. There's tire tracks on the basketball court itself. 5 I do not know that they're backing up there and doing that. 6 I don't know how it's done; I'm not there. I just know that 7 they're -- you put them up, they take -- they rip them down. 8 So -- 9 JUDGE POLLARD: Even though they're welded? 10 MR. BOLLIER: The only part that's left there, 11 Judge, you know how you got the back of the -- you know how 12 you got the net, then it goes -- it's got an "L"? The only 13 part that's there is the little "L." I mean, that part 14 there, they honestly break them off, and they don't even 15 leave them. I don't know what they do with them. They don't 16 even leave them; they take them with them. So -- 17 COMMISSIONER LETZ: I think, just by looking at it, 18 I mean, the rock border makes total sense. And I'm guessing 19 we have those rocks piled over at the airport? 20 COMMISSIONER MOSER: We don't. 21 COMMISSIONER LETZ: All gone? 22 COMMISSIONER MOSER: There's nothing over there. 23 We checked on that. Nothing of that size. I talked to Bruce 24 McKenzie and I said, you know, we need the rocks there to put 25 around the park, and he said there's some trash -- 10-14-14 41 1 COMMISSIONER LETZ: Rubble. 2 COMMISSIONER MOSER: Yeah, some rubble, but no 3 large stones, like to -- 4 COMMISSIONER LETZ: We need -- I think that makes 5 sense to use those boulders. 6 COMMISSIONER MOSER: Yeah. 7 COMMISSIONER LETZ: And I think along the property 8 line with the neighbor. 9 COMMISSIONER MOSER: Right. 10 COMMISSIONER LETZ: I think that's somewhat our 11 responsibility to protect that property and try to limit what 12 we can. I mean, so I think that that makes sense to me to do 13 that. And I think that little -- to try to keep people off 14 of that southern area of the park makes sense, with boulders. 15 And that would maybe help the basketball area problem, keep 16 people off that area. 17 MR. BOLLIER: There's nothing more that I would 18 love to see than the Lions Park and Flat Rock fixed up. I 19 would really love to see somewhere for our little kids to go 20 down, swing on a swing set and have fun and do all that. I 21 just don't know how far you want to take that. 22 COMMISSIONER LETZ: Yeah. 23 MR. BOLLIER: I don't know -- I mean, no matter 24 what we put down there, you can expect vandalism. You can 25 expect whatever. How much of it -- 10-14-14 42 1 COMMISSIONER MOSER: Just -- you're talking about 2 vandalism. Other than the basketball hoops, what other 3 vandalism have you had? 4 MR. BOLLIER: That's about it. 5 COMMISSIONER MOSER: So that's -- 6 MR. BOLLIER: They do keep the park pretty clean. 7 They do make sure it's clean down in Lions Park most of the 8 time. 9 JUDGE POLLARD: If you put swings and things like 10 that in, those are other things that can be vandalized. 11 COMMISSIONER MOSER: They can be, yes, sir. 12 COMMISSIONER LETZ: My feeling is, swings and that, 13 if we're going to make that jump, I think Flat Rock's a 14 better spot to try that for the first time, where we got -- 15 it's a much bigger, better park. But anyway, I think that's 16 a different conversation. I mean, the rocks make sense to 17 me. 18 COMMISSIONER MOSER: Right. 19 COMMISSIONER REEVES: One question on the swings, 20 and maybe Dawn needs to look into this. Is that going to 21 affect insurance in any way, the added hazard? 22 MS. LANTZ: I have to check with TAC and see if 23 that's on our liability, just like with our other properties. 24 COMMISSIONER BALDWIN: How much are the trash cans? 25 JUDGE POLLARD: How much are the what? 10-14-14 43 1 COMMISSIONER BALDWIN: Trash cans. 2 COMMISSIONER LETZ: $2,000 on the budget here. 3 COMMISSIONER MOSER: Yeah. That's adding five of 4 them. 5 JUDGE POLLARD: So, what are you leaning towards, 6 Jonathan? Maybe sealcoating and the rocks? Put the stones 7 in and maybe the trash cans -- 8 COMMISSIONER MOSER: Picnic tables. 9 JUDGE POLLARD: -- right now as stage one? 10 COMMISSIONER LETZ: The sealcoating, you know -- 11 JUDGE POLLARD: Picnic tables. 12 COMMISSIONER MOSER: We need to sealcoat that. 13 It's just eroding down there. 14 COMMISSIONER LETZ: My concern on the sealcoating 15 is every time we get a flood on Lane Valley, all the sealcoat 16 is gone. Maybe that's just something that we do. 17 COMMISSIONER MOSER: We looked at that, and 18 Charlie's got some thoughts on that about the effect of hard 19 rains and floods on the sealcoat. If it's a big enough 20 storm, it's going to tear it out; you have to redo portions 21 of it. I mean -- 22 COMMISSIONER LETZ: Right. 23 MR. HASTINGS: The issue that we're having out 24 there right now is that it's not sealed over the top, and so 25 the base washes out every time it rains, just from rain 10-14-14 44 1 coming through the road back down. 2 COMMISSIONER MOSER: It looks like -- it looks like 3 a shed area as opposed to a transfer thing, like across roads 4 and things. 5 COMMISSIONER LETZ: Right. 6 COMMISSIONER MOSER: Yeah, as long as it's not 7 transfers. 8 COMMISSIONER LETZ: Charlie, is there a -- on the 9 -- I mean, and I haven't spent that much time looking at that 10 park. I look at it a lot driving by. Could there be some 11 berming done on the -- where they're kind of looking at the 12 row of boulders would go, that would get -- divert the water 13 away from the parking lot? Would that help? I mean, I'm 14 just wondering if it's -- 15 MR. HASTINGS: It might be better to do a ditch 16 than a berm. We're all in the floodplain still over there, 17 and floodway, so we do have to be careful about what we do in 18 terms of any -- changing the elevation of the ground at all. 19 I've just looked at it briefly, and what I've observed was 20 some minor erosion in the base parking lot from rain. We 21 haven't had a lot of rain, so we haven't had a chance to 22 really see what it will do, you know, on a monthly basis if 23 we got rain, you know, on a more frequent basis. 24 COMMISSIONER LETZ: It just seems -- 25 COMMISSIONER MOSER: But there may be some ways to 10-14-14 45 1 help that. 2 COMMISSIONER LETZ: It looks -- I mean, I'm -- my 3 mental -- my thought is that that water's just probably 4 running straight off Skyline straight down through the park, 5 and if you could channel it into the side -- 6 COMMISSIONER MOSER: Over to the woods. 7 COMMISSIONER LETZ: To the woods or to the -- along 8 the road. Probably along the woods would be better. Just 9 put a slight ditch up by the road, by Skyline Road. I mean, 10 but I'm not sure if that water's really coming across the 11 road, where it's going. 12 COMMISSIONER MOSER: Or a berm. 13 COMMISSIONER LETZ: Or a berm. Berms are harder. 14 Unless you make -- 15 MR. HASTINGS: It would be minor. Whatever we do 16 would be minor. It's not a huge drainage that's going 17 through, but it's enough right now -- it's enough to just 18 cause some issues, and some little ditching going through 19 there from small rains. 20 COMMISSIONER REEVES: When do you anticipate you 21 could do the sealcoating, Charlie? 22 MR. HASTINGS: It would have to be when it warms 23 up. 24 COMMISSIONER REEVES: Next spring? 25 MR. HASTINGS: Next spring, yes, sir. 10-14-14 46 1 COMMISSIONER MOSER: What we talked about, too, on 2 this project is to -- is for Road and Bridge to do it 3 as fill-in work, you know, when they have time. There isn't 4 anything that says it has to be done now, okay? People use 5 the park all the time, but they get by with it. So, that -- 6 that would be the plan. Not to have a hard schedule on it. 7 COMMISSIONER LETZ: On the boat ramp, my 8 recollection from when Mr. Collins was here was that it's a 9 dangerous thing right now. 10 COMMISSIONER MOSER: It is. 11 COMMISSIONER LETZ: So, to me, that would be a 12 priority. Either we get rid of it or fix it. 13 COMMISSIONER MOSER: I think the thing to do right 14 now is to -- is to put a bar with wire across this, nothing 15 more, and a chain so people do not use it, and to -- hold on, 16 Tim, just a second. Do not use it and then encounter what 17 Mr. Collins did, okay, getting down to the end and then a 18 sudden dropoff. Because I think what we have to also do is 19 to figure out what our -- what our role is, and what Texas 20 Parks and Wildlife -- 21 COMMISSIONER BALDWIN: I think you're going to have 22 a Parks and Wildlife issue there. 23 COMMISSIONER MOSER: Right, that we do. We do. 24 So, I think that's the reason that wasn't one of the first 25 ones. 10-14-14 47 1 MR. BOLLIER: I was just -- you know, my personal 2 thought on the whole -- on that boat ramp is, that lake isn't 3 big enough to have a power motor boat in there anyway, so -- 4 COMMISSIONER MOSER: People put kayaks in. 5 MR. BOLLIER: People put kayaks in there. So, how 6 you would go about -- you know, I think that that lake needs 7 to be -- what do you call it, "no-wake"? No motorized -- 8 COMMISSIONER MOSER: That's a different subject, 9 Tim. 10 MR. BOLLIER: Okay. 11 COMMISSIONER MOSER: Okay, that's a whole different 12 subject. 13 MR. BOLLIER: Okay. Well, I'm just -- 14 COMMISSIONER MOSER: I'm not -- that's not on the 15 agenda today. But I agree with you, but let's don't go there 16 and get into a lot of discussion about motors. Somebody came 17 to me yesterday about Flat Rock Park, "We need to eliminate 18 motors off of Flat Rock Park." So, good subject, but not 19 now. 20 MR. BOLLIER: Okay. 21 COMMISSIONER LETZ: The -- the boulders, since we 22 don't have them, we'll be buying them? 23 COMMISSIONER MOSER: Yeah, because I couldn't find 24 them. I looked around, looked around out at the airport and 25 other places, and I didn't see that we had any. If we do, 10-14-14 48 1 great, okay? They just need to be large enough that people 2 can't move them, to use as a traffic barrier. 3 COMMISSIONER BALDWIN: The cost -- 4 COMMISSIONER MOSER: Somebody that's in the 5 landscape business may have a lot around. (Laughter.) If we 6 had anybody like that. 7 COMMISSIONER BALDWIN: That would donate. 8 COMMISSIONER MOSER: That would donate, right. 9 That would be a big help. 10 COMMISSIONER LETZ: I'm sure it would, if we could 11 find somebody, you know. But is there somebody who has a lot 12 of boulders who may donate? I didn't know if you had a 13 source. 14 COMMISSIONER BALDWIN: But the boulders are part of 15 the sealcoat cost? 16 COMMISSIONER MOSER: Yeah. Yeah. 17 COMMISSIONER BALDWIN: Okay. 18 COMMISSIONER LETZ: Boulders are going to cost -- 19 the expense on the boulders is moving them. Boulders cost 20 $50, $60 a ton, and it's the moving them -- 21 COMMISSIONER MOSER: Right. 22 COMMISSIONER LETZ: -- that -- and it gets 23 difficult there because of the -- they dent up the beds of 24 trucks, and a lot of people won't haul them, all that kind of 25 stuff. 10-14-14 49 1 COMMISSIONER MOSER: Right. 2 COMMISSIONER LETZ: But, okay. 3 COMMISSIONER BALDWIN: Hey, I'm ready to vote on -- 4 on a portion of this. 5 COMMISSIONER MOSER: Okay. 6 COMMISSIONER BALDWIN: I don't think I'm in favor 7 of all of it. 8 COMMISSIONER MOSER: Well, I think some of the 9 folks -- 10 COMMISSIONER BALDWIN: And my second sentence to 11 that is, I will vote for some of it. And when the flood -- 12 when and if the flood washes it out, I will not vote on it 13 again. 14 COMMISSIONER MOSER: Okay. 15 MS. MARGARET HIGGINS: I've lived here 40 years -- 16 JUDGE POLLARD: Would you identify yourself, 17 please? 18 MS. MARGARET HIGGINS: This item -- 19 JUDGE POLLARD: Who are you? 20 MS. MARGARET HIGGINS: I'm Margaret Higgins from 21 Center Point. 22 JUDGE POLLARD: Okay. 23 MS. MARGARET HIGGINS: Wife of ex-Commissioner Ed 24 Higgins. 25 JUDGE POLLARD: Yes, ma'am. 10-14-14 50 1 MS. MARGARET HIGGINS: So I've been listening to 2 this about the Lions Park for 40 years, and it comes up; 3 nothing gets done. And we do need some improvements there, 4 definitely need them. It's a well-used park. So, anyway, my 5 husband and Fred Holland was the ones that created the Road 6 and Bridge Department, against somebody that kept voting 7 against it. And -- 8 COMMISSIONER BALDWIN: I was wrong. 9 MS. MARGARET HIGGINS: -- we're very proud of that. 10 So, I've really been listening to the discussion, and his 11 input into it, but I really think you should vote on some of 12 the improvements to that park, since it keeps coming up so 13 often. And Clarabelle remembered Ed. They used to work 14 together on some of the projects. 15 JUDGE POLLARD: Thank you, Ms. Higgins. I see some 16 others here. Ms. Butters, would you like to say something? 17 MS. BUTTERS: I'm Mary Pattie Butters, and I live 18 in Center Point. Since I've been here, we've had -- as 19 Margaret said, a lot has talked about the park, but we 20 haven't gotten very far. But it is used a lot, and I think 21 it would be used more if we have the items there. And we're 22 growing. Center Point's growing. That means there's more 23 children that would like places to play, and safe places. 24 And the water in the summer attracts people. 25 COMMISSIONER MOSER: It does. 10-14-14 51 1 MS. BUTTERS: Thank you. 2 JUDGE POLLARD: Is there anybody else that would 3 like to speak to it? Yes, ma'am? Please identify yourself. 4 MS. PATRICIA HIGGINS: I'm Patricia Higgins. 5 JUDGE POLLARD: All right. 6 MS. PATRICIA HIGGINS: Daughter of you-know-who. I 7 just wanted to -- I haven't lived here as long as my parents 8 have, of course, but the park is really important. I want to 9 thank you all for discussing it, and you sound really 10 positive to me, actually. But the park is used -- that is 11 the place to go in Center Point, actually, 'cause most of the 12 property along the river side is private property. And when 13 we have company, that's the place that we take our company, 14 because there aren't that many other places. And as we say, 15 it could be a lot nicer. Thank you for even thinking about 16 doing this. I hope that you do. What I wanted to say is we 17 also use that park for fundraisers and so forth, so it does 18 have a practical purpose -- other practical purposes like 19 fundraising, I mean. But keeping you happy is a good enough 20 reason. So, I'm for most of everything, the picnic tables 21 especially, and the trash cans and the grills. 22 COMMISSIONER MOSER: Thank you. 23 JUDGE POLLARD: Thank you, ma'am. Anybody else? I 24 think you were about to get up. You don't want to talk now? 25 AUDIENCE: Oh, I -- I agree with them. 10-14-14 52 1 MS. LEONARD: I'm Julie Leonard. I'm a Center 2 Point native, and watched this park, played in the park. We 3 used to water-ski in the park, if you can believe that, 4 before you could stand up behind the dam. It needs to be 5 done. All the citizens of Center Point have been neglected 6 in our end of the county with parks, and it's time for this 7 park to be improved. 8 COMMISSIONER MOSER: Thanks, Julie. 9 COMMISSIONER BALDWIN: I want us to go back and 10 research in the last ten years of how much money we've spent 11 in that park. It's been a considerable amount. We've done a 12 lot of work down there. It's not like we haven't done 13 anything. 14 COMMISSIONER LETZ: I mean, to me, it makes sense. 15 I'm ready to move forward on boulders, picnic tables, and 16 trash cans, to me. 17 JUDGE POLLARD: Sealcoating? 18 COMMISSIONER LETZ: Sealcoating, I'd rather wait 19 and look -- I'd rather have Charlie look at that a little bit 20 and see -- you know, I mean, we're not going to do it till 21 the spring anyway, so it's not going to be done -- these 22 other things can be done A.S.A.P. 23 COMMISSIONER BALDWIN: I'm with Commissioner Letz. 24 COMMISSIONER LETZ: Those items. 25 JUDGE POLLARD: I think the boulders can be set up, 10-14-14 53 1 but you need those out of the way if you're going to sealcoat 2 it. 3 COMMISSIONER MOSER: They'll be around the 4 periphery. That won't interfere. 5 COMMISSIONER LETZ: That won't interfere. 6 JUDGE POLLARD: That'll affect your access to it to 7 sealcoat it, won't it, Charlie? 8 COMMISSIONER MOSER: No. 9 MR. HASTINGS: I'm sorry, what was the question? 10 JUDGE POLLARD: If you put the boulders in place, 11 does that preclude -- interfere with the sealcoat? 12 MR. HASTINGS: No, it shouldn't. I think we had 13 planned on -- kind of what we looked at was doing it in a way 14 that it would not be immediately adjacent to the pavement. 15 It would be in the grass a little ways off of the edge, so it 16 should work. We can move forward. 17 JUDGE POLLARD: Okay. 18 COMMISSIONER BALDWIN: Rocks, picnic tables, and 19 trash cans. How many trash cans is that, 150? 20 COMMISSIONER MOSER: You know, you got the 21 presentation here. 22 COMMISSIONER BALDWIN: I do not. 23 COMMISSIONER MOSER: Five. Yes, you do. Five. 24 It's the same kind as down at Brinks Crossing. 25 COMMISSIONER BALDWIN: I haven't been down there in 10-14-14 54 1 years; I don't know. 2 COMMISSIONER MOSER: The ones we put down there 3 last spring. I think we bought new ones to put down there 4 that are on pivots and galvanized, and -- 5 COMMISSIONER BALDWIN: Well, are they secured? I 6 mean, -- 7 COMMISSIONER MOSER: Yeah. 8 COMMISSIONER BALDWIN: -- if I steal a basketball 9 court, I can steal a trash can. 10 COMMISSIONER MOSER: Not these. 11 COMMISSIONER BALDWIN: Got to have something to 12 carry the basketball off. 13 COMMISSIONER MOSER: I don't think you can do that. 14 Those are bolted on there. The only thing somebody might 15 take is a 55-gallon drum which is attached to a rim. So, I 16 don't think anybody's going to take the other things. They'd 17 have to take a cutting torch to do anything to those. 18 COMMISSIONER REEVES: What did you say, 19 Commissioner Letz? That you would -- 20 COMMISSIONER LETZ: Oh, I would say -- I'm trying 21 to calculate how much the boulders are going to cost. 22 COMMISSIONER MOSER: Charlie kind of -- 23 COMMISSIONER LETZ: I'd say the picnic tables make 24 sense right away. The trash cans -- if you do the picnic 25 tables, I agree with Tim, you need the trash cans, since you 10-14-14 55 1 got more people. I wouldn't have a problem with putting some 2 barbecue pits out there right now. 3 COMMISSIONER MOSER: Barbecue pits and the -- and I 4 agree with that, and the boulders. 5 COMMISSIONER LETZ: And the boulders. 6 COMMISSIONER MOSER: And the boulders, right. And 7 if we can find those boulders, you know, around, okay. 8 JUDGE POLLARD: What do you ladies do when you go 9 down there and take your friends down and have a picnic or 10 have a fundraiser down there about bathrooms? 11 COMMISSIONER MOSER: I can answer that. There's a 12 port-a-potty. There's a port-a-potty there that used to just 13 be there in the summer; now we have it there year-round. 14 MR. BOLLIER: We have a big handicapped 15 port-a-potty in there. 16 COMMISSIONER MOSER: Yeah, single. Single 17 port-a-potty. 18 JUDGE POLLARD: So that's adequate? If you put in 19 some of these facilities, that would be adequate to carry it 20 for a while, then, huh? Okay. 21 MR. BOLLIER: You might -- I mean, we may have to 22 add another one down the road somewhere. 23 COMMISSIONER MOSER: Well, Julie and I have cleaned 24 up trash down there in the last couple of years, and there 25 are trees and there are woods, and there are -- 10-14-14 56 1 COMMISSIONER BALDWIN: God, can we talk about 2 something else? (Laughter.) I'm ready to second that 3 motion. 4 JUDGE POLLARD: All right. What is the motion? 5 COMMISSIONER MOSER: I make a motion that we 6 provide the funds to add boulders per the plan that I've 7 shown here at -- let me make it very specific. That we 8 allocate the following funds to Road and Bridge to implement, 9 and that is to add -- what was your estimate, Charlie, for 10 the boulders themselves? I think you had 20,000 for the -- 11 MR. HASTINGS: About $5,000 or $6,000. 12 COMMISSIONER MOSER: So, $5,000 for the boulders to 13 go around the periphery, $4,000 for four picnic tables, 14 $1,000 for five barbecue stands. 15 COMMISSIONER BALDWIN: 1,000? 16 COMMISSIONER MOSER: Yeah. $2,000 for five trash 17 cans and holders. 18 COMMISSIONER BALDWIN: That's it. 19 COMMISSIONER MOSER: I think that was it for right 20 now. 21 COMMISSIONER BALDWIN: Second. 22 COMMISSIONER MOSER: And then -- okay. And -- 23 okay. Okay, second. 24 JUDGE POLLARD: It's been moved and seconded -- 25 that's the way to cut off a motion, isn't it? 10-14-14 57 1 COMMISSIONER LETZ: Charlie, that -- let's talk 2 before you buy those boulders. I think we can get them 3 cheaper than that. 4 COMMISSIONER MOSER: That's great. 5 COMMISSIONER LETZ: And that -- and authorize -- 6 and your motion, Commissioner, authorizes Road and Bridge to 7 put -- 8 COMMISSIONER BALDWIN: That's part of the motion. 9 COMMISSIONER MOSER: That's part of the motion. 10 COMMISSIONER BALDWIN: Which is a smart way to do 11 it. 12 COMMISSIONER MOSER: And second. 13 JUDGE POLLARD: And it's been seconded. Any 14 further discussion? 15 COMMISSIONER LETZ: And these funds -- just to 16 clarify, these funds are coming out of the C.O., the 100,000 17 we designated for parks in the C.O.? 18 COMMISSIONER MOSER: Right. 19 JUDGE POLLARD: There being no further discussion, 20 those in favor, signify by raising your right hand. 21 (The motion carried by unanimous vote, 4-0.) 22 JUDGE POLLARD: 4-0, unanimous. 23 COMMISSIONER MOSER: Thank you. 24 JUDGE POLLARD: Well, we can finally go back to 25 those items -- timed items, can't we? 10-14-14 58 1 COMMISSIONER MOSER: Thanks, folks. 2 MS. MARGARET HIGGINS: Excuse me, I'm going to the 3 gym. (Laughter.) 4 COMMISSIONER BALDWIN: Bye, Margaret. 5 MS. MARGARET HIGGINS: Bye, Buster. 6 COMMISSIONER BALDWIN: Nice to see you. 7 JUDGE POLLARD: She thinks I don't remember. She 8 was working as a nurse at the hospital and gave me an I.V., 9 and poked around. I sure remember. Back when her husband 10 was a commissioner. All right, let's go to Item 1.9; 11 consider, discuss, and take appropriate action on resolution 12 for Dietert Center which is required for the center to apply 13 for a Texas Department of Agriculture grant for Meals on 14 Wheels. Tina Woods. 15 MS. WOODS: Good morning. 16 JUDGE POLLARD: Good morning. Are you enjoying all 17 this stuff about parks and things while you were waiting? 18 MS. WOODS: It's all important. It's all 19 important. It's all quality of life, right? That's what 20 we're all about here. That's why we love the Hill Country. 21 I appreciate the opportunity to visit with y'all this 22 morning. We have applied for the Texas Department of 23 Agriculture grant for the past seven years for our Meals on 24 Wheels program. Part of -- and that grant application is due 25 November 1st. Part of being able to qualify to apply for the 10-14-14 59 1 grant is that the County has to provide a stipend towards the 2 Meals on Wheels provider like the Dietert Center that is 3 equivalent to 25 cents for every person age 60 or older in 4 the county. You all have graciously done that again. We 5 really appreciate that, because it goes a long way towards 6 helping us to apply for this. The other part of the grant 7 application is a resolution from the Court that verifies that 8 you have made this contribution, and that you also approve 9 our financial arrangements. The County Auditor did come in a 10 couple of years ago and reviewed all of our financial 11 policies and procedures, so that approval has been in place 12 for some time. In the packets that I've distributed ahead of 13 time, you've got a copy of the resolution, and I would hope 14 that you could approve that for us to -- 15 COMMISSIONER BALDWIN: I move for approval. 16 COMMISSIONER REEVES: I second. 17 JUDGE POLLARD: It's been moved and seconded for 18 approval of the resolution as presented. Any further 19 discussion? There being none, those signify by raising your 20 right hand. 21 (The motion carried by unanimous vote, 4-0.) 22 JUDGE POLLARD: It's 4-0, unanimous. Thank you, 23 ma'am. 24 MS. WOODS: Thank you so much. 25 COMMISSIONER REEVES: Thank you for your work. 10-14-14 60 1 MS. WOODS: Appreciate your support very, very 2 much. 3 JUDGE POLLARD: 1.10; consider, discuss, and take 4 appropriate action on request to use the polo field at the 5 Hill Country Youth Event Center for soccer tournament 6 practices, and set a price for the same. Elias Gomez. Is he 7 here? 8 MS. CRUCES: And I'm here just to translate to help 9 him out. 10 JUDGE POLLARD: You're here to translate? 11 MS. CRUCES: Yeah. Yes, I was pulled. 12 MR. GOMEZ: Buenos días a todos. 13 MS. CRUCES: He said good morning, everybody. 14 COMMISSIONER BALDWIN: Good morning. 15 (Mr. Gomez spoke in Spanish.) 16 MS. CRUCES: (interpreting for Mr. Gomez) He's got 17 a soccer league already here in Kerrville. They're playing 18 currently at the Salvation Army. He wants -- he wants to 19 involve more people into soccer, to take them out of alcohol 20 and drug abuse and stuff like that. He wants to bring people 21 from Fredericksburg, Boerne, Center Point -- what else? 22 COMMISSIONER BALDWIN: Comfort. 23 MS. CRUCES: Comfort. He's just looking for a camp 24 that the County will let him use, just to have soccer 25 tournaments. 10-14-14 61 1 JUDGE POLLARD: How often would he want to use it? 2 MS. CRUCES: Sundays, all day. 3 JUDGE POLLARD: There may be times that other 4 events are out there on Sundays, such as polo, and I hate for 5 them to be running around trying to avoid horses at the same 6 time. So, could they do that to fit into the other schedules 7 as well? 8 (Discussion in Spanish.) 9 MS. CRUCES: He would cancel. 10 JUDGE POLLARD: So, he's planning on trying to do 11 it every Sunday? 12 MS. CRUCES: Yes, sir. 13 COMMISSIONER MOSER: Are there other -- and I think 14 it's a good idea, but are there other places around Kerr 15 County in the city and all where this type of thing could be 16 held? Like the soccer fields over at Kroc Center. Isn't 17 there a big open area at the Kroc Center? 18 MR. BOLLIER: There's soccer fields as you're going 19 to the dump right there behind Animal Services. 20 MS. STEBBINS: Those are contracted out with a 21 couple of different organizations from the city. 22 MR. BOLLIER: I mean, that would be -- 23 COMMISSIONER MOSER: What was that, Heather? 24 MS. STEBBINS: The ones out toward the dump are 25 already contracted out to the youth organizations. 10-14-14 62 1 COMMISSIONER MOSER: Oh, I see. So, they're not 2 available for this kind of thing, okay. 3 MS. STEBBINS: I don't know if they would be 4 available on Sundays or not. 5 COMMISSIONER BALDWIN: He could look at Antler 6 Stadium. That's marked -- a field marked for soccer. 7 COMMISSIONER REEVES: Would there be any permanent, 8 like, goals set up, or are they all portable? 9 (Discussion in Spanish.) 10 MS. CRUCES: He said that he has done a search, and 11 there is no other place that he could go. He said that they 12 would build them themselves, and if they could stay, that's 13 okay, but if they need to remove them, they'll remove them. 14 COMMISSIONER LETZ: Have you looked at the eastern 15 part of Flat Rock Park? 16 MS. CRUCES: No one wants to let them borrow the 17 camps. 18 COMMISSIONER LETZ: But, no, Flat Rock Park is a 19 county park, and the eastern part, there's a bridge to it. 20 That's a big, open area, and our thought has been for -- 21 since we've had that park, it would be a good place for open, 22 you know, soccer fields or youth fields. 23 COMMISSIONER MOSER: For right now, that's a dog 24 run area. 25 COMMISSIONER LETZ: Right, but the dog run -- I 10-14-14 63 1 mean, the park area, it's a big area over there, and there's 2 enough room, you can put in half a dozen soccer fields. 3 It's, like, 30 acres. 4 COMMISSIONER MOSER: Probably have to -- if people 5 are going to use it for a dog run -- 6 COMMISSIONER BALDWIN: It's not an official dog 7 park. It's just -- 8 COMMISSIONER MOSER: I'm just saying, that's what 9 -- that's what -- 10 COMMISSIONER REEVES: I think there's plenty of 11 land. 12 JUDGE POLLARD: Just have to watch out where they 13 walk. 14 COMMISSIONER REEVES: Could he meet with Tim and 15 look at it one day, and then we can readdress this? That may 16 be more suitable for soccer than a hard parking lot, is my 17 thinking. 18 COMMISSIONER LETZ: We -- I'm anxious to try to 19 help him find a spot, but I'm concerned the polo field -- or 20 what we're calling the polo field, that's really a parking 21 lot, and it's used for lots of events, and I see too much 22 conflict there. But Flat Rock Park -- 23 COMMISSIONER MOSER: I think what he's saying is if 24 it's a conflict, he just won't do it. 25 COMMISSIONER LETZ: But if they're playing soccer 10-14-14 64 1 on it, also they're going to be wearing it, and then we get 2 dirt, and then we get rain, and then we get mud. I mean, we 3 need to have a certain amount of grass. 4 COMMISSIONER MOSER: It goes to dirt every time 5 there's a big event out there. 6 JUDGE POLLARD: A lot of activities out there. I 7 think it's -- 8 COMMISSIONER MOSER: There'd be less conflicts than 9 there would be in the dog area. 10 COMMISSIONER LETZ: Dog area is not -- I don't 11 think so. 12 COMMISSIONER MOSER: I think people use that thing 13 all the time. 14 COMMISSIONER LETZ: It's just a park. 15 COMMISSIONER REEVES: He said what? 16 MS. CRUCES: Yes, at Flat Rock. 17 COMMISSIONER REEVES: We could readdress this 18 issue. Perhaps he could find even more area there. We'd be 19 glad to help him on this. 20 MS. CRUCES: He said that it's an advantage for 21 Kerr County too, because there's going to be lots of people 22 traveling here, and they would be going to restaurants and 23 purchasing groceries and stuff like that. 24 COMMISSIONER REEVES: I'd like him to look at that. 25 I think it would be more advantageous. There's more room out 10-14-14 65 1 there, and the ground's probably better than a hard parking 2 lot for them to play on. 3 COMMISSIONER MOSER: Are we talking about the 4 area -- the far east end that used to be all -- that just 5 recently got mowed? I mean, it's mowed, but we had a lot of 6 stuff brought in there, from dirt and trash and stuff like 7 that, we spread out. And the thing when I was bringing up 8 the dog run area, you have to have your dog on a leash 9 everywhere in the park except in that area, and that's where 10 the people that let their dogs run across the bridge into an 11 area that's -- that's -- you know, that's where everybody 12 takes their dogs to let them run. 13 COMMISSIONER LETZ: Well, if someone right now 14 wants to go play soccer there, they have every right to. I 15 mean, it's open to the public. 16 COMMISSIONER MOSER: Sure it is. 17 COMMISSIONER LETZ: So -- 18 COMMISSIONER MOSER: So people can let their dogs 19 run out there too, so they can play soccer and dogs run at 20 the same time. 21 COMMISSIONER LETZ: Correct. 22 COMMISSIONER MOSER: That doesn't sound too good. 23 MS. CRUCES: He said that they would mow if it's 24 necessary, and they would clean up after everything. 25 COMMISSIONER MOSER: They don't have to. 10-14-14 66 1 MR. BOLLIER: You don't have to mow. 2 COMMISSIONER LETZ: Anyway, Tim, show him that 3 area. If you'd let Maintenance show, like Bob has said, that 4 other area, and see if that will work. 5 MR. BOLLIER: 'Cause this is bigger than the polo 6 field. It's bigger than the polo field. 7 COMMISSIONER BALDWIN: Sure it is, 30 acres. 42 8 acres? 9 JUDGE POLLARD: Why don't we just table this, let 10 him look at it. Let's see if it will work. Let him go out 11 there and look at it. We'll put it on the next agenda for 12 him to come back in and let us know what he thinks. 13 COMMISSIONER BALDWIN: Let me ask one more question 14 though. Tim, on the -- on the far end of the dog park, on 15 the far end outside -- outside the walkway where all that 16 brush and all that stuff is piled up -- 17 MR. BOLLIER: Yes, sir? 18 COMMISSIONER BALDWIN: Is that area right there big 19 enough for a soccer field or two? 20 MR. BOLLIER: Or two, yeah. 21 COMMISSIONER LETZ: Or three or four. 22 (Sheriff Hierholzer entered the courtroom.) 23 COMMISSIONER BALDWIN: Shhhh, here he comes now. 24 Good gosh, we almost made it through a whole day. 25 MR. BOLLIER: Like right now, it's full of brush 10-14-14 67 1 down there. We cannot burn on that end. So, down there on 2 that far east end, all the way down there, there's still 3 brush down there that hasn't been disposed of that we have to 4 take to the dump, because we can't -- 5 COMMISSIONER BALDWIN: So the answer is no. 6 MR. BOLLIER: The answer is no for now. 7 COMMISSIONER BALDWIN: Okay, thank you. 8 MR. BOLLIER: Yes, sir. 9 COMMISSIONER BALDWIN: That's all. We don't have 10 to discuss this all day. 11 MR. BOLLIER: Yes, sir. 12 JUDGE POLLARD: I suggest we just table this. 13 We'll need -- he needs some time to go look at a few areas, 14 see what they can come up with. Can you explain that to him? 15 MS. CRUCES: Yes, sir. (Interpreted.) Yes. 16 JUDGE POLLARD: Okay. Can he do it by the time we 17 get -- have our next agenda? Two weeks? 18 MS. CRUCES: He said he could go now. (Laughter.) 19 JUDGE POLLARD: All right. We'll table this until 20 the next agenda, and it will be on the next agenda. Is that 21 a deal? 22 COMMISSIONER MOSER: Sure. 23 JUDGE POLLARD: All right, thank you. 24 COMMISSIONER LETZ: Something else. They can go 25 and use this area at Flat Rock Park that Tim was showing 10-14-14 68 1 right now, just on -- if you want to practice over there. 2 Long-term, if you're going to put up goals, you need to come 3 back and get approval, but they can use that park right now. 4 MS. CRUCES: (Interpreted.) Okay. 5 JUDGE POLLARD: All right. But it's going to be on 6 the next agenda; we'd like to hear from him at that time to 7 see if it looks good to him, if that's satisfactory. 8 MS. CRUCES: (Interpreted.) How about the price? 9 He's asking about the price, the charge. 10 COMMISSIONER REEVES: Let's look at it, see if it 11 works, and then we can move to the price. 12 MS. CRUCES: Okay. Okay. 13 MR. GOMEZ: Gracias. 14 COMMISSIONER MOSER: Gracias. 15 JUDGE POLLARD: Thank you. All right, let's have a 16 10-minute break. 17 (Recess taken from 10:20 a.m. to 10:45 a.m.) 18 - - - - - - - - - - 19 JUDGE POLLARD: Okay. I apologize for the delay; 20 we had to have a mental health hearing for the Crisis 21 Stabilization Unit right quick, so the break was a little 22 longer than anticipated. The Commissioners Court session for 23 today is now resumed again, and we're now at Item 1.16 on the 24 agenda. And, let's see, it looks like it's about 10:45 a.m. 25 on October 14, 2014. 1.16 is consider, discuss, and take 10-14-14 69 1 appropriate action to open bids for a sound system for the 2 Event Hall at the Hill Country Youth Event Center and award 3 the contract. Commissioners Letz and Reeves. 4 COMMISSIONER LETZ: Judge and Court, we only 5 received one bid, which was unexpected. And I asked the 6 County Attorney to look at the law related to this, and I'll 7 read the section. Section 262.026. "The date specified in 8 the notice may be extended if the Commissioners Court 9 determines that the extension is in the best interests of the 10 county. All bids, including those received before the 11 extension is made, must be opened at the same time." Using 12 that part of the law, I think it is in the best interests of 13 the county for to us extend the bid period one week. So, I 14 will make a motion that we extend the bid period to this 15 Friday at 10 a.m., and then we'll open the bids at our next 16 Commissioners Court meeting. 17 COMMISSIONER MOSER: So, extend it a week -- or 18 till this Friday? 19 COMMISSIONER LETZ: One week. And, you know, I 20 think we may decide whether we have a special meeting or not 21 to open these. We'll make -- Bob and I will talk. 22 COMMISSIONER REEVES: What you're asking -- I want 23 to clarify that, too. The deadline for submitting bids will 24 be Friday? 25 COMMISSIONER LETZ: This Friday at 10 o'clock. 10-14-14 70 1 COMMISSIONER REEVES: At 10 a.m. 2 COMMISSIONER MOSER: So, was last Friday -- 3 COMMISSIONER LETZ: It was last Friday; we're 4 extending it one week to this Friday. 5 JUDGE POLLARD: What's next Friday's date? Yes, 6 sir? 7 AUDIENCE: Can I ask who submitted the one bid? 8 JUDGE POLLARD: AVM Contracting. 9 AUDIENCE: Okay, thank you. 10 JUDGE POLLARD: All right. What is this Friday -- 11 this next Friday's date? 12 COMMISSIONER LETZ: 17th. My motion is to extend 13 the time to receive bids until October 17th at 10 a.m. 14 SHERIFF HIERHOLZER: 17th. 15 JUDGE POLLARD: It is the 17th? 16 COMMISSIONER LETZ: 17th. 17 COMMISSIONER REEVES: I'll second that. 18 JUDGE POLLARD: At 10 a.m. Does that motion 19 also -- is that based on the fact that it's in the best 20 interests of the county that it be extended? 21 COMMISSIONER LETZ: Yes, sir. Yes, sir. 22 JUDGE POLLARD: All right. So, there's a 23 finding -- we're going to have to have a finding first that 24 it's in the best interests of the county to extend it till 25 that time. 10-14-14 71 1 COMMISSIONER LETZ: Yes. 2 JUDGE POLLARD: All right. 3 COMMISSIONER LETZ: And I'll make that motion 4 first, then. 5 JUDGE POLLARD: All right. Is there a second? 6 COMMISSIONER MOSER: I'll second that. 7 JUDGE POLLARD: All right. Is there any further 8 discussion on that motion? If not, those in favor, signify 9 by raising your right hand. 10 (The motion carried by unanimous vote, 4-0.) 11 JUDGE POLLARD: It's 4-0, unanimous. Now, you want 12 to make another motion? 13 COMMISSIONER LETZ: Now I'll make a motion that -- 14 that the extended period will end October 17th at 10 a.m. 15 COMMISSIONER REEVES: I'll second that one. 16 JUDGE POLLARD: All right. It's been moved and 17 seconded that the extension of time be until Friday, October 18 the 17th, at 10 a.m. Is there any further discussion on that 19 motion? There being none, those in favor of it, signify by 20 raising your right hand. 21 (The motion carried by unanimous vote, 4-0.) 22 JUDGE POLLARD: It's 4-0, unanimous. Thank you. 23 COMMISSIONER LETZ: Thank you, Judge. 24 JUDGE POLLARD: All right. Do you want to go back 25 to -- 10-14-14 72 1 COMMISSIONER REEVES: One more. 2 JUDGE POLLARD: Huh? 3 COMMISSIONER REEVES: One more timed item at 4 10 o'clock. 5 COMMISSIONER MOSER: 1.17. 6 JUDGE POLLARD: All right, 1.17; consider, discuss, 7 and take appropriate action regarding the Veterans Day parade 8 and festival at Kerr County Courthouse. Maggie Baker and the 9 Parade Committee. Aha, the Parade Committee. 10 MS. BAKER: Yes. We have more, but these are the 11 only two that showed up with me this morning. Good morning. 12 COMMISSIONER LETZ: Good morning. 13 MS. BAKER: Well, the first thing we'd like to -- 14 JUDGE POLLARD: Flanked by your guards. 15 MS. BAKER: Pardon? 16 JUDGE POLLARD: Flanked by your guards. 17 MS. BAKER: Yes. 18 JUDGE POLLARD: Go ahead, Maggie. 19 MS. BAKER: All right. Byron Warren and Gary 20 Noller, I'm sure that you all know them. 21 JUDGE POLLARD: Okay. 22 MS. BAKER: What we are doing is having a Veterans 23 Day parade November 11th. We'd like to have it at 5 o'clock. 24 And we have talked with the City and the Police Department, 25 and also the Street Department. But one thing that we would 10-14-14 73 1 like to do is specifically ask Judge Pollard to -- to ride in 2 a vehicle; we have several vehicles that we would like all 3 the elected officials to ride in. We would also like to ask 4 our Commissioners, like we did with the City Council, to 5 decorate a vehicle themselves, and also be a part of our 6 parade. And after the parade is over, we want to be able to 7 use the courthouse grounds for -- 8 JUDGE POLLARD: Wait a minute. Clarification. 9 MS. BAKER: Yes, sir? 10 JUDGE POLLARD: You actually want the Commissioners 11 themselves to decorate a vehicle? Is that what you said? 12 COMMISSIONER MOSER: Why is that? 13 JUDGE POLLARD: Is that what you said? 14 MS. BAKER: That's what we said, yes. 15 JUDGE POLLARD: Okay. I just wanted to clarify 16 that. 17 COMMISSIONER MOSER: What is the objective on 18 having us decorate the vehicle? 19 MS. BAKER: Well, you might not like the way we do 20 it. 21 COMMISSIONER REEVES: And how come Jody 22 conveniently left the room at this time? 23 COMMISSIONER BALDWIN: Yeah. Jody? 24 MS. STEBBINS: Stay away. 25 MS. GRINSTEAD: I already told you no. (Laughter.) 10-14-14 74 1 COMMISSIONER MOSER: The City has a decorating 2 staff. We don't have a decorating staff. 3 MS. BAKER: We have, but we want it to be yours. 4 Our parade theme is going to be a salute to our World War II 5 veterans, and so anything on the -- as far as tie-ins, or in 6 everything, we would like it to say, you know, that we 7 support our World War II veterans. Of course, every veterans 8 organizations will be a part of the parade. Gary has been 9 the one who's in charge of getting all the organizations 10 together. He will be at the starting point, lining everyone 11 up. And so we've got a pretty good turnout so far. But what 12 we'd also like to ask is, we're wanting to have a festival 13 here at the courthouse, and we've got three music bands that 14 are going to perform, as well as Tivy, Center Point, and 15 Ingram bands. We are wanting to have some games. We've got 16 a good price on some games out here, like a dunking booth. 17 We've heard that -- 18 COMMISSIONER BALDWIN: No. 19 COMMISSIONER LETZ: Too cold for a dunking booth. 20 COMMISSIONER BALDWIN: I did mine last week. 21 MS. BAKER: But this is for our veterans. 22 COMMISSIONER BALDWIN: Yeah. 23 COMMISSIONER MOSER: It's also November. 24 COMMISSIONER LETZ: Yeah. 25 MS. BAKER: We'll make sure -- maybe the water can 10-14-14 75 1 be a little warm. We'll try. 2 COMMISSIONER BALDWIN: And yellow. 3 MS. BAKER: And another issue is for alcohol and 4 beer. We're not sure about something like that. Gary, do 5 you want to talk a little bit about that? 6 COMMISSIONER MOSER: Gary knows about alcohol and 7 beer. 8 MR. NOLLER: Gary Noller, 140 Ray Drive, Center 9 Point. One of the ideas that has come up around this is 10 vendors, vendors for food and vendors for beverages. Food 11 would be some of the veterans organizations here in town, 12 such as American -- Sons of American Legion; they do a fish 13 fry which they have a really good turnout on. And then going 14 along with that, some local wineries have asked about being 15 able to sell wine, so that requires a one-day permit through 16 Texas Alcoholic Beverage Control Board. That's kind of a 17 loose end out there. We're trying to put that together, but 18 certainly want to put that forward to you to get an idea from 19 you as to whether or not that's even allowable here on the 20 courthouse grounds. 21 COMMISSIONER LETZ: I don't see a problem with it, 22 personally, but -- 23 COMMISSIONER MOSER: I don't either. 24 JUDGE POLLARD: I think we're going to have to run 25 that through the County Attorney and the Sheriff's Office. 10-14-14 76 1 COMMISSIONER LETZ: Long as it's legal. 2 MS. STEBBINS: Okay. 3 SHERIFF HIERHOLZER: Unless there was a court order 4 passed sometime in the past that prevents it, I don't know. 5 MS. STEBBINS: I don't know if there was. 6 SHERIFF HIERHOLZER: Long as they get the right 7 T.A.B.C. permit. 8 COMMISSIONER BALDWIN: I just don't know why you 9 have to have alcohol to have a good time. What does that 10 show our youth? You have to get drunk to have a good time? 11 MS. BAKER: No, we don't have to have that. It was 12 just a couple of wineries came to us. 13 COMMISSIONER BALDWIN: I'm just saying, that's my 14 point of view. 15 MS. BAKER: Okay. 16 COMMISSIONER BALDWIN: I wonder about that. I'm 17 not in favor of it, but I'll certainly go along with the 18 majority of this Court. 19 COMMISSIONER LETZ: I mean, I'm -- it doesn't 20 bother me. I'm not a big proponent. I'm indifferent, 21 really. I don't have a problem with it. It depends, really. 22 If y'all think it's a good idea, great; I'm in favor of it. 23 If y'all would just as soon not do it, great. I'm in favor 24 of that, too. 25 MR. WARREN: Byron Warren, 2944 Dry Hollow Drive, 10-14-14 77 1 Kerrville, Texas. We weren't really in favor of alcohol, but 2 the -- some of the Kerr County vintners who support a lot of 3 civic issues, and have -- also were willing to donate the 4 funds for support of the veteran activity, they're the ones 5 who came forth. And being a committee which is as poor as 6 church mouses, we have a hard time saying no to money. But 7 if it's the quality of money, that's an issue that can be 8 worked on following your desire; if you are against it, not 9 to do it. But it's usually for the general public, and we're 10 not advocating it. We're not participating in it. It's just 11 going to be there along with food. 12 COMMISSIONER MOSER: What did you just say about 13 the vineyards? That they're -- or the wineries have -- 14 MR. WARREN: Yes, sir. 15 COMMISSIONER MOSER: A number of them? Or -- 16 MR. WARREN: It's at least two that I know of, and 17 there's more that are making inquires. 18 COMMISSIONER MOSER: I think that's important, too. 19 I mean, if you could, you know, ride that coattail, wineries 20 and vineyards are an important part of the community. So -- 21 MR. WARREN: Part of our economy, yes, sir. 22 COMMISSIONER MOSER: Yeah, right. 23 COMMISSIONER BALDWIN: Well -- 24 COMMISSIONER MOSER: I'm with Jonathan Letz; I 25 don't have any problem with it. 10-14-14 78 1 COMMISSIONER BALDWIN: While they're buying us, 2 maybe they'll contribute towards some basketball courts. 3 COMMISSIONER MOSER: Good idea. 4 COMMISSIONER BALDWIN: It is a good idea. Twist 5 their arms now. 6 JUDGE POLLARD: Well -- 7 COMMISSIONER REEVES: I feel, on the alcohol, the 8 way Commissioner Moser and Letz do. I'd leave it up to you, 9 whether y'all feel it's in your best interests for -- to make 10 it a success, and along with the Sheriff will insure that all 11 Alcoholic Beverage Commission laws are followed. That's 12 first and foremost, of course. But I feel leave it up to 13 your committee, unless there's a law preventing that. Y'all 14 make the decision. That's my opinion. 15 COMMISSIONER LETZ: Go back over the first part. 16 So, the Judge is in the -- in a car, and then we're on a 17 float? 18 JUDGE POLLARD: Is that car going to have overload 19 springs on it? (Laughter.) 20 SHERIFF HIERHOLZER: They didn't say the Judge had 21 to decorate one, though. 22 COMMISSIONER LETZ: No, that's right. 23 COMMISSIONER BALDWIN: A member of the 24 Commissioners Court. 25 COMMISSIONER REEVES: I'm just wondering if anybody 10-14-14 79 1 in the room might could provide us a trailer for the 2 Commissioners Court to ride on. 3 COMMISSIONER LETZ: I was actually -- 4 COMMISSIONER MOSER: I'm with Letz; I want to go 5 back to this decorating stuff. 6 COMMISSIONER LETZ: I think -- I mean, there's -- 7 on the -- on what we ride on, my thought would be to try to 8 find World War II type vehicles, have a vehicle to ride on. 9 COMMISSIONER BALDWIN: Like a tank. 10 COMMISSIONER LETZ: A tank. 11 JUDGE POLLARD: You're going to tear up the 12 courthouse. 13 COMMISSIONER LETZ: No, no, there's some vehicles 14 around. 15 COMMISSIONER MOSER: There are Jeeps around. 16 COMMISSIONER LETZ: There's stuff around from World 17 War II. We might be able to find something that someone will 18 let us borrow. 19 COMMISSIONER MOSER: A Jeep's already decorated 20 with a white star on the side of it. 21 MS. HARGIS: I just want to remind you, the 22 decorations will be out there already, so there might be some 23 space -- 24 JUDGE POLLARD: The Christmas decorations? 25 MS. HARGIS: Yes. 10-14-14 80 1 MS. BAKER: I talked with the gentleman who's in 2 charge of that this morning. He said they're going to 3 postpone that till the 15th, the day after. 4 COMMISSIONER MOSER: Okay. 5 MS. BAKER: Which we won't be interfering with 6 their stuff. 7 COMMISSIONER LETZ: Thank you. 8 JUDGE POLLARD: I'd like to make the observation 9 that because somebody wishes to drink a little wine and a 10 little beer doesn't mean they're going to get drunk. 11 COMMISSIONER MOSER: Right. 12 JUDGE POLLARD: Okay? 13 COMMISSIONER MOSER: I agree. 14 JUDGE POLLARD: And I would hope that restraint 15 would be exercised in that regard. And I -- and I would 16 suggest that perhaps we ought to have a deputy around. Can 17 we be assured that might happen, Sheriff? 18 SHERIFF HIERHOLZER: Well, it would either have to 19 be -- well, I'm looking at it from the deputy point of view. 20 That's a Tuesday evening. Y'all are talking a couple hours, 21 right? 22 MS. BAKER: Yes, sir. 23 SHERIFF HIERHOLZER: Something like that? I'd 24 assign one to it. 25 JUDGE POLLARD: Okay. All right, then. What's -- 10-14-14 81 1 is there a motion? 2 COMMISSIONER LETZ: Do we need a motion to 3 authorize the use of the courthouse grounds? Is that -- 4 MS. BAKER: Yes, sir. 5 COMMISSIONER LETZ: So moved. 6 COMMISSIONER MOSER: Second. 7 JUDGE POLLARD: Been moved and seconded that the -- 8 that this committee be able to use the courthouse grounds for 9 the purposes and intents heretofore expressed. Any 10 further -- further discussion on that motion? 11 COMMISSIONER BALDWIN: I got a question. What was 12 the time frame? What time of the day does the -- the dunking 13 booth and all that festivities start? 14 MS. BAKER: Right after the parade. 15 COMMISSIONER BALDWIN: What time does the parade 16 start? 17 MS. BAKER: At 5:00. 18 COMMISSIONER BALDWIN: 5:00? 19 MS. BAKER: Yes, sir. 20 COMMISSIONER BALDWIN: And so as soon as the 21 parade's over, then everything starts out there. 22 MS. BAKER: Yes, sir. We're going to have 23 everything set up, so there may be some people starting early 24 before the parade, but we have everything set for 5:30 -- 25 approximately 5:30 here. 10-14-14 82 1 JUDGE POLLARD: Do you anticipate all the 2 activities are going to be over be with by, say, 8:30 or 3 9 o'clock? Or what time? 4 MR. WARREN: We are assuming it's going to be a 5 couple hours, so I would say 7:30, after the parade. The 6 reason we're starting the parade at 5:00 is to make sure that 7 most school children can be out of school. And at the end of 8 the parade, we're having this year, for our first time, some 9 children's activities. And hopefully we'll have a vendor 10 distributing American flags, so they'll be given to the 11 children lining the street. And this is part of a heritage 12 historical event that -- for the youth of Kerrville as well. 13 So -- 14 COMMISSIONER LETZ: I appreciate that point, but 15 I'm just thinking -- and I'm thinking I'm correct in that the 16 week prior to that, we go off of daylight savings time, which 17 means it's going to be getting dark at 4:30 or 5 o'clock, 18 starting -- you know, it starts getting dark very early, and 19 I don't know if that -- you don't think that's going to deter 20 participation? 21 MR. WARREN: I looked at the almanac, and there's 22 nautical twilight, whatever that means, until 7:30, and then 23 it gets dark. 24 COMMISSIONER LETZ: Okay. So, we're in twilight 25 period? Okay. I think it's great, though, trying to figure 10-14-14 83 1 out -- 'cause, unfortunately, I take it our schools are -- 2 local schools are in session Veterans Day? 3 MR. WARREN: We're putting out notifications this 4 year to all the schools of the parade start time, and the 5 ending area and what events may be available to the children. 6 We did this last year. We visited with schools and passed 7 out to the -- through the principals so they can distribute 8 it however they wish through their school system or facility 9 to make sure that they're informed. Also, we're being -- 10 notifying the Kerrville newspapers to put notice in the 11 papers for parents and children, so -- for the start time of 12 the parade, and what may be available at the parade for 13 events. So, we're trying to notify as -- as best we can. 14 And last year, when we notified the schools through the 15 principals, it seemed to work out fairly well. But, again, 16 this year is our second year since 1964, and so the news is 17 getting around, and I hope it will get more so. 18 COMMISSIONER LETZ: Okay. 19 JUDGE POLLARD: All right. There's a motion -- 20 outstanding motion. Is there any further discussion on it? 21 There being none, those in favor of the motion, signify by 22 raising your right hand. 23 (The motion carried by unanimous vote, 4-0.) 24 JUDGE POLLARD: It's 4-0, unanimous. Thank you 25 very much. 10-14-14 84 1 MS. BAKER: Thank you. 2 JUDGE POLLARD: And thank you. 3 MR. WARREN: Thank you. 4 COMMISSIONER REEVES: Thank you for all you're 5 doing. 6 JUDGE POLLARD: By the way, how many World War II 7 veterans do we still have residing in our area? 8 MS. BAKER: I think we have between, like, 29 to 9 35. 10 COMMISSIONER BALDWIN: Oh my goodness, fantastic. 11 MS. BAKER: A few of them. 12 COMMISSIONER BALDWIN: Fantastic. 13 JUDGE POLLARD: That's great. 14 SHERIFF HIERHOLZER: Going back on that day, that, 15 of course, is a county holiday. But are we going to be 16 required to have the building open if they're going to have 17 all this outside? Or are they going to have restrooms -- 18 port-a-potties, or what are we going to do? 19 MS. BAKER: We're getting port-a-potties. 20 SHERIFF HIERHOLZER: You are? 21 MS. BAKER: We don't need the building open. 22 JUDGE POLLARD: So the building's going to be 23 closed? 24 MS. BAKER: Yes, sir. 25 JUDGE POLLARD: All right, thank you. 10-14-14 85 1 MS. BAKER: Thank you. 2 JUDGE POLLARD: All right. 3 COMMISSIONER BALDWIN: I can see a trailer, and 4 possibly put the Judge in a rocking chair, kind of in front 5 of us. 6 COMMISSIONER REEVES: Like I said, we know somebody 7 here who can get us a trailer, Commissioner Baldwin. 8 COMMISSIONER BALDWIN: I think a trailer's a 9 perfect way to travel. 10 COMMISSIONER REEVES: I do too, if there would be 11 anybody that might have one available. 12 MR. BAUER: There might be one available, yes, 13 Commissioner. 14 COMMISSIONER REEVES: There we go. 15 COMMISSIONER BALDWIN: Another miracle. 16 COMMISSIONER REEVES: Isn't it? 17 JUDGE POLLARD: I think the rocking chair reference 18 to my age; is that what you're -- 19 COMMISSIONER BALDWIN: Oh, no, we just want you to 20 be comfortable. Obviously, you've been elevated ahead of 21 everybody. 22 SHERIFF HIERHOLZER: They have a car for him. 23 COMMISSIONER BALDWIN: Oh, I know. I know. 24 SHERIFF HIERHOLZER: Y'all get to ride on hay 25 bales. 10-14-14 86 1 AUDIENCE: I have a World War II Jeep at the house. 2 COMMISSIONER REEVES: Does it run? 3 AUDIENCE: Yes, sir. 4 COMMISSIONER LETZ: There's a -- 5 COMMISSIONER BALDWIN: All right, there's one. 6 COMMISSIONER LETZ: There's a -- 7 JUDGE POLLARD: That's one, Commissioner. 8 COMMISSIONER LETZ: -- vehicle in Comfort, I think. 9 JUDGE POLLARD: Not if Buster's on there. 10 COMMISSIONER MOSER: Trailer. 11 COMMISSIONER LETZ: But my question was, are Sam 12 and Gus going to be welcome on our trailer? 13 COMMISSIONER BALDWIN: They are as far as I'm 14 concerned. 15 MS. STEBBINS: Sam and Gus would like that a lot. 16 COMMISSIONER LETZ: They like parades. 17 COMMISSIONER BALDWIN: We need to go back to the 18 trailer. 19 COMMISSIONER MOSER: How about my eight grandkids? 20 No, I'm kidding. 21 COMMISSIONER LETZ: I think the Stebbins family 22 ought to have a float. 23 MS. STEBBINS: We have enough of them; we could man 24 the float. 25 JUDGE POLLARD: All right, I think we need to go 10-14-14 87 1 back to 1.13; consider, discuss, and take appropriate action 2 to accept the resignation of the County Clerk as the records 3 management office -- I think records management custodian 4 office, I think, for the county. And Jannett Pieper has sent 5 a letter saying that she wasn't going to be here today, but 6 the letter was pretty self-explanatory, since she's not going 7 to be the County Clerk. She is the records custodian now, 8 and this is required. There has to be somebody designated as 9 the records custodian. And I think the -- the letter from 10 the County Attorney's office indicates that probably the 11 appropriate thing would be to appoint Rebecca Bolin as the -- 12 for the present time, as the records custodian for Kerr 13 County. 14 COMMISSIONER REEVES: Should we go ahead and call 15 Item 1.30, which is regarding appointing her as well? 16 MS. STEBBINS: Is that a timed item? 17 COMMISSIONER REEVES: No, it's not. 18 JUDGE POLLARD: Let's accept the resignation first. 19 I think we're -- 20 COMMISSIONER BALDWIN: Yeah, that's what you do. 21 JUDGE POLLARD: 1.13. Do you wish to accept the 22 resignation? 23 COMMISSIONER LETZ: I move to accept the 24 resignation. 25 COMMISSIONER BALDWIN: Second. 10-14-14 88 1 JUDGE POLLARD: It's been moved and seconded to 2 accept the resignation of Jannett Pieper as the records 3 custodian for Kerr County. Is there any further discussion? 4 There being none, those in favor, signify by raising your 5 right hand. 6 (The motion carried by unanimous vote, 4-0.) 7 JUDGE POLLARD: It's 4-0, unanimous. Do you want 8 to jump over to 1.30 right now, since that's related thereto? 9 So, let's do that. 1.30 is to -- it's to appoint Rebecca 10 Bolin as the records custodian for Kerr County. 11 MS. STEBBINS: The records management officer, 12 particularly. 13 JUDGE POLLARD: Yes, okay. 14 COMMISSIONER LETZ: That's 1.30. 15 JUDGE POLLARD: All right. 16 COMMISSIONER LETZ: Make a motion to appoint 17 Rebecca Bolin as the records management officer for Kerr 18 County. 19 COMMISSIONER MOSER: Second. 20 JUDGE POLLARD: Any further discussion? Those in 21 favor, signify by raising your right hand. 22 (The motion carried by unanimous vote, 4-0.) 23 JUDGE POLLARD: It's 4-0, unanimous. Let's jump 24 back now to 1.14; consider discuss, and take appropriate 25 action on request from the Hill Country District Junior 10-14-14 89 1 Livestock Association to close Riverside Drive from the 2 southwest corner of River Star park to the southwest corner 3 -- southeast corner of the grounds of the Hill Country Youth 4 Event Center from Sunday, January 18th, 2015, at 12:01 a.m. 5 -- that's awful early -- to Friday, January 23rd, 2015, at 6 11:59 p.m., for the 2015 stock show. Commissioner Reeves? 7 COMMISSIONER REEVES: Yes. And Mr. Bauer is here 8 as well. This is an annual closure that we use. We're 9 extending the closure a little more in time this year because 10 of the goat show and the Angora goats. I'll let Mr. Bauer -- 11 MR. BAUER: Like Commissioner Reeves said, we've 12 extended the period because we've extended the show out to 13 January. We'll have a large number of breeding show animals 14 moving in on Sunday as well. We ask this each year just to 15 help with traffic flow, as well as we need the park for 16 overflow parking as well as parking the district trailers, so 17 we use the east end for that. Without closing this, we 18 create quite a traffic jam down there, as well as we have 19 pedestrian traffic coming out of Flat Rock to the event 20 center, and we try to make it as safe as possible. That's 21 why we request this, if it would be the Court's wish. 22 COMMISSIONER REEVES: I move for approval of that 23 item. 24 JUDGE POLLARD: Second? 25 COMMISSIONER LETZ: Second. 10-14-14 90 1 JUDGE POLLARD: It's been moved and seconded for 2 approval of the request of Hill Country District Junior 3 Livestock Association to close Riverside Drive for that 4 period of time. Looks like that's about five days. Is there 5 any further discussion on that? 6 COMMISSIONER BALDWIN: Need to go ahead and do it 7 permanent and get it over with. 8 JUDGE POLLARD: Well, that's not before the Court 9 right now. 10 COMMISSIONER BALDWIN: I understand that, but that 11 was my comment. 12 JUDGE POLLARD: Any further discussion, though? 13 All right. If not, then those in favor, signify by raising 14 your right hand. 15 (The motion carried by unanimous vote, 4-0.) 16 JUDGE POLLARD: It's 4-0, unanimous. I'd like to 17 point out that that period of time -- what do you think the 18 number of people are going to be coming to town, using the 19 restaurants and hotels and businesses around town? 20 MR. BAUER: It's a pretty good crowd, Judge. You 21 know, we have over 1,200 exhibitors that are entered during 22 that period of time. If you figure an average family of 23 three or four coming in, you can kind of extrapolate the 24 numbers from there, so there will be quite a few. And we'll 25 bring them in on the front end, as well as the back end. 10-14-14 91 1 Used to, it was all on the back end; it was the district 2 show. Now we've got the breeding shows up front, so we've 3 extended that period of time that the community is going to 4 benefit economically from this as well. 5 JUDGE POLLARD: And I think it's been said before 6 that this is, what, the fifth largest stock show in the state 7 of Texas every year? 8 MR. BAUER: Fifth largest junior livestock show in 9 the state of Texas, yes, sir. Because of the partnerships 10 that we have with y'all and the volunteers that help us, 11 that's a good thing carried out every year. It's been a 12 great success, and the support the community's given to it, 13 and we appreciate that very much. 14 JUDGE POLLARD: All right. 15 MR. BAUER: Thank you. 16 JUDGE POLLARD: Thank you, sir. 17 MR. BAUER: Yes, sir. 18 JUDGE POLLARD: Let's go to 1.15; consider, 19 discuss, and take appropriate action on request from Hill 20 Country District Junior Livestock Association to use the Flat 21 Rock Park, including the dog park -- dog run park. 22 COMMISSIONER MOSER: Including the dog run park. 23 JUDGE POLLARD: From now on, we may call it the 24 soccer park, too; I don't know. From Sunday, January 18th, 25 at 12:01 a.m., to Friday, January 23rd, 2015, at 11:59 p.m., 10-14-14 92 1 to park trailers and to use as a staging area for the 2 delivery of animals, and -- and close the park to other 3 vehicular traffic during that time period. Commissioner 4 Reeves again. 5 COMMISSIONER REEVES: Pretty self-explanatory. 6 This is something else that is done each year. People will 7 still be allowed in the park if they walk. They'd just have 8 to park at the -- the boat docks. And, once again, this is 9 just for overflow parking, as well as where they can park 10 their trailers, and a staging area for delivery of animals. 11 And I make a motion to approve the item. 12 COMMISSIONER LETZ: Second. 13 JUDGE POLLARD: Any further discussion on that 14 motion? There being none, those in favor, signify by raising 15 your right hand. 16 (The motion carried by unanimous vote, 4-0.) 17 JUDGE POLLARD: It's 4-0, unanimous. Let's go to 18 1.18; consider, discuss, and take appropriate action 19 regarding Kerrville South wastewater system, Phase 6, 20 pre-agreement letter with Texas Department of Agriculture. 21 Commissioner Moser. 22 COMMISSIONER MOSER: Thank you, Judge. This will 23 be the sixth time we've authorized the Judge to sign a 24 pre-agreement cost with the administration for administration 25 and engineering on this. It's a formality. It just lets us 10-14-14 93 1 begin moving out on this, pending the approval for the 2 colonia grant from Texas Department of Agriculture. So, I 3 make a motion that we sign this letter for the sixth time, 4 and so we can begin to do our work on Phase 6, which will be 5 the final phase. And this -- this is important, because this 6 moves across Ranchero Road and hooks up a number of 7 apartments over there, and it'll be the final phase. And 8 from everything we can see, we're in good shape to get the 9 funding on it, even though we don't know that till the fat 10 lady sings, but she's humming very well. So, I move that we 11 approve this and authorize the Judge to sign the 12 pre-agreement. 13 COMMISSIONER LETZ: Second. I have a question, 14 though. Go ahead. 15 JUDGE POLLARD: Discussion? Go ahead. 16 COMMISSIONER LETZ: Someone asked me the other day; 17 I just didn't have an answer. Has everyone hooked up 18 happily? 19 COMMISSIONER MOSER: Yes. Yeah, I think -- as a 20 matter of fact, we finished -- as far as I know, there's no 21 issue with any hookups. This last phase, there was 22 22 hookups. We have a punch list walk-around today at 1 p.m., 23 going through everything that's been done. I don't know of 24 any issues. Do you, Charlie? Anybody that's upset with 25 hooking up? 10-14-14 94 1 MR. HASTINGS: I mean, there's someone that just 2 wants to hook up, and they missed their opportunity. That's 3 the issue that we've had. 4 COMMISSIONER MOSER: Because they didn't apply. 5 MR. HASTINGS: They didn't apply. 6 COMMISSIONER MOSER: So in Phase 6 we'll pick up 7 those, too. 8 MR. HASTINGS: We're hoping the pick it up next 9 phase. 10 COMMISSIONER LETZ: But everyone's been -- the 11 community out there has been -- 12 MR. HASTINGS: Oh, they're pleased to get off their 13 septic systems. They've been having real issues there. 14 COMMISSIONER MOSER: Let me comment on that, too. 15 It's -- to make sure that -- Charlie and Keller Drozdick and 16 Regan Lenehan, myself and the contractor, we meet every 17 morning at 8 a.m. We have for a month, making sure that 18 everybody is satisfied, everybody is happy; that any issues 19 that we have are addressed, and we report on resolution or 20 action on those issues the next morning. With that, we were 21 right up against the stops. We were not going to make our 22 deadline of October 31st. Right now, we're essentially 23 complete, and we are going to -- next agenda item, I'm going 24 to have a change order to change the schedule date by a week. 25 But we've cut two weeks out of the schedule by doing this, 10-14-14 95 1 and I can't say enough good things about that team, and the 2 City and their contribution to this, and specifically their 3 inspectors. They -- they'll work anytime we've asked them to 4 be out there and inspecting things, 'cause we can't move 5 forward until they approve it with the inspection. So, it's 6 been a real team effort, but it's been -- we're about across 7 the goal on it. And as far as any citizens or anything, 8 there was some concerns about killing a bunch of oak trees, 9 and this Court approved that, and we bored up under the oak 10 trees and saved those. 11 COMMISSIONER LETZ: I knew we've had those things 12 and road issues and all that. We're always going to have 13 those. I was just interested if the public was hooked up, 14 for the most part, happy or not. 15 COMMISSIONER MOSER: They're -- 16 JUDGE POLLARD: Appreciative? 17 COMMISSIONER LETZ: Appreciative. 18 COMMISSIONER MOSER: That's what you're asking? 19 COMMISSIONER LETZ: Well, yeah. And just -- and 20 this is in line to the -- the follow-up is when we're getting 21 ready to do the Center Point -- 22 COMMISSIONER MOSER: Right. 23 COMMISSIONER LETZ: And other areas in the eastern 24 part of the county. Do people want to get off their septic 25 systems? And our experience is, "yes." 10-14-14 96 1 COMMISSIONER MOSER: As a matter of fact, there are 2 people that want to get off that didn't follow through. So, 3 the answer is yes. 4 COMMISSIONER LETZ: Good. 5 COMMISSIONER MOSER: Okay. 6 COMMISSIONER BALDWIN: There's not many left over, 7 though, that you pick up next time? 8 COMMISSIONER MOSER: No, not too many. No. 9 COMMISSIONER BALDWIN: But, Judge, this issue that 10 we're voting on right now moves over into my precinct, and I 11 will not do this until I get good and ready, so we're not 12 doing this today. 13 COMMISSIONER MOSER: What, the pre-agreement 14 letter? 15 COMMISSIONER BALDWIN: That's correct. 16 COMMISSIONER MOSER: Well, we'll vote on it. 17 COMMISSIONER BALDWIN: That's fine. 18 COMMISSIONER LETZ: Wait. Wait. 19 COMMISSIONER BALDWIN: It's my precinct. You're 20 not running my precinct. 21 COMMISSIONER MOSER: Agreed. So, we can still put 22 it up for a vote, though. 23 COMMISSIONER BALDWIN: Sure, absolutely. 24 COMMISSIONER LETZ: Well, you know, that's an 25 important point. I mean -- 10-14-14 97 1 COMMISSIONER BALDWIN: This is a huge deal. This 2 is a major -- major apartments, and it's a big deal. It's 3 bigger than this little thing that we've been piddling with 4 all this other time. 5 COMMISSIONER MOSER: Let's see. I think we've had 6 200 connections we've made, so it's not too -- 7 COMMISSIONER BALDWIN: I'm not going to argue with 8 you. You're not getting in my precinct without my 9 permission. 10 COMMISSIONER MOSER: This doesn't get in your 11 precinct without permission. This is to move forward on 12 engineering and administration. 13 COMMISSIONER LETZ: I mean -- 14 COMMISSIONER MOSER: What's your objection? 15 COMMISSIONER BALDWIN: My permission. What are you 16 looking at me like that for? 17 COMMISSIONER MOSER: I'm -- I didn't say a thing. 18 COMMISSIONER LETZ: So, I -- and I'm trying to 19 figure out, 'cause I've got to vote on something here. I'm 20 assuming that, Commissioner Baldwin, you have not been 21 involved in that? 22 COMMISSIONER BALDWIN: That's correct. 23 COMMISSIONER LETZ: Okay. And I think you should 24 be. You should not go into his precinct without him being 25 involved. 10-14-14 98 1 COMMISSIONER BALDWIN: I'm going to be. 2 COMMISSIONER REEVES: I agree. 3 COMMISSIONER MOSER: Okay. 4 COMMISSIONER BALDWIN: I think you need to take a 5 vote, though. He wants a vote. 6 COMMISSIONER MOSER: I'm going to make a motion 7 that we authorize the Judge to sign the pre-agreement letter 8 for engineering/administration for Phase 6, which includes -- 9 JUDGE POLLARD: I think you've already made that 10 motion. 11 COMMISSIONER MOSER: Which includes connections in 12 Precinct 2, okay? 13 JUDGE POLLARD: All right. The motion's on the 14 floor, and I'm going to call for a vote on it. Those in 15 favor -- 16 COMMISSIONER LETZ: Can I clarify a point? But 17 there's also connections in Precinct 3 -- or 1, excuse me. 18 COMMISSIONER MOSER: Yes, precisely. 19 JUDGE POLLARD: Those in favor of the motion, 20 signify by raising your right hand. 21 (Commissioner Moser voted in favor of the motion.) 22 COMMISSIONER BALDWIN: I don't even think you have 23 a second. 24 JUDGE POLLARD: Opposed, like sign. 25 (Commissioners Baldwin, Letz, and Reeves voted against the motion.) 10-14-14 99 1 (The motion failed by a vote of 1-3.) 2 COMMISSIONER LETZ: I think you two got to get 3 together. 4 COMMISSIONER MOSER: Okay. 5 COMMISSIONER LETZ: We're going to do an 6 application, I agree. 7 JUDGE POLLARD: The motion fails. The vote was 8 three opposed to one for. All right, 1.19; consider, 9 discuss, and take appropriate action regarding a contract 10 change order for Kerrville South wastewater project. That's 11 Commissioner Moser. 12 COMMISSIONER MOSER: Thank you, Judge. This is a 13 change order for the $466,000 construction contract for the 14 Precinct 2 wastewater system, in that area, even though the 15 whole wastewater system is for Precinct 2 and a little bit in 16 Precinct 3 -- I mean 4, excuse me. 17 COMMISSIONER REEVES: Not four. 18 COMMISSIONER MOSER: One. One, one, one, one. 19 This -- what this change order does is it decreases the 20 cost -- the value of the contract by $7,800, okay. And it 21 extends the contract date by seven days so that we can be in 22 compliance with that. We set a date earlier in the previous 23 one, so I make a motion that we approve the change order 24 contract -- change order to the contract. 25 (Commissioner Baldwin raised his hand.) 10-14-14 100 1 COMMISSIONER LETZ: Is that a second? 2 COMMISSIONER BALDWIN: Sure. 3 JUDGE POLLARD: You second it? 4 COMMISSIONER BALDWIN: Yes, sir. 5 JUDGE POLLARD: All right. Any further discussion 6 on that motion? There being none, those in favor, signify by 7 raising your right hand. 8 (The motion carried by unanimous vote, 4-0.) 9 JUDGE POLLARD: It's 4-0, unanimous. 10 COMMISSIONER MOSER: Let me add one thing to that, 11 too. Part of this change, as we went through last time, had 12 to do with the power distribution system to the lift station 13 on Quail Valley, and -- and that was approved. And it was 14 inconsistent with the interlocal agreement that we have with 15 the City, because it did not meet their specs. So, there 16 will be a change -- this is just a heads-up; there will be a 17 change coming to the Court on the interlocal agreement, just 18 to delineate that we've all agreed to make that change, 19 deviating from the spec. So, as we go into Phase 6, the same 20 type of thing will be there. We have to adhere to the 21 specifications for the City, just like we will for Comfort 22 when we go down to their facility. 23 COMMISSIONER LETZ: Commissioner, this is the -- 24 there's a resolution; everyone's happy with the whole power 25 issue? 10-14-14 101 1 COMMISSIONER MOSER: Right. Right. 2 COMMISSIONER LETZ: That's all been resolved? 3 COMMISSIONER MOSER: All resolved, yeah. This is 4 just the clean-up, since the interlocal agreement was for 5 Phase 5, and it says you had to -- so it's just the clean-up 6 of paper. 7 COMMISSIONER LETZ: All the stuff -- 8 COMMISSIONER MOSER: That's all that is, yep. 9 That's just a heads-up for you. That's all, thank you. 10 COMMISSIONER LETZ: Without taking too much time, 11 what was the resolution? Are we redoing -- 12 COMMISSIONER MOSER: No, the resolution was to 13 accept and let us use the converters -- 14 COMMISSIONER LETZ: Okay. 15 COMMISSIONER MOSER: -- which are there, and 16 they're operational, and the pumps are running, yeah. 17 JUDGE POLLARD: All right. Let's go to Agenda Item 18 1.20; consider, discuss, and take appropriate action 19 regarding a public hearing for the Kerrville South wastewater 20 project. Commissioner Moser. 21 COMMISSIONER MOSER: Yeah. This -- this is for 22 just the closeout on Phase 5. We have to have a public 23 hearing just to let the public have any comments that they 24 may have on the whole project, so this is to set a -- set a 25 public hearing to do that. And I would propose that we have 10-14-14 102 1 that public hearing -- do we have a date on that? I don't 2 think we had a date on it. I'd just say we have the public 3 hearing on the 27th, at our next Commissioners Court. 4 October 27th. 5 COMMISSIONER REEVES: Is that within the time frame 6 in the statute? 7 COMMISSIONER MOSER: Yeah. 8 JUDGE POLLARD: All right. Is there a motion to 9 have that on the agenda and have a public hearing at that 10 time? 11 COMMISSIONER MOSER: I so move. 12 COMMISSIONER BALDWIN: Second. Now, what time of 13 the day? We already set one at 9:00 this morning. 14 COMMISSIONER MOSER: We'll set this one at, say, 15 10 o'clock. 10 a.m. 16 COMMISSIONER BALDWIN: I think that was the same 17 day; I'm not sure about that. 18 COMMISSIONER MOSER: Yeah, it was the same day. 19 So, public hearing, 10 a.m. 20 COMMISSIONER BALDWIN: That doesn't have anything 21 to do with my precinct? 'Cause there's no backup here for me 22 to understand. 23 COMMISSIONER MOSER: No, it's just a closeout. 24 JUDGE POLLARD: All right. It's been moved and 25 seconded that this -- that a public hearing be set for the 10-14-14 103 1 next agenda at 10 a.m., Commissioners Court agenda. Any 2 further discussion about that motion? If not, those in 3 favor, signify by raising your right hand. 4 (The motion carried by unanimous vote, 4-0.) 5 JUDGE POLLARD: It's 4-0, unanimous. All right, 6 1.21; consider, discuss, and take appropriate action 7 regarding update on construction at Hill Country Youth Event 8 Center and related issues. Boy, "and related issues." That 9 covers a lot of territory. 10 COMMISSIONER BALDWIN: That doesn't have anything 11 to do with my precinct, does it? (Laughter.) 12 COMMISSIONER LETZ: I don't really think we have -- 13 I mean, things are going well. I mean, we're pretty much 14 getting close to being on -- we fell a little behind 15 schedule; trying to catch up a little bit. 16 COMMISSIONER REEVES: Sheetrock's going up, 17 insulation. When y'all were out there three weeks ago, you 18 saw what was going on. Drainage has been taken care of by 19 Road and Bridge. 20 COMMISSIONER LETZ: Road and Bridge has done a 21 great job. They've spent a lot of time. Charlie spent a lot 22 of time trying to figure outside walks and drainage and how 23 to make everything work. And that's going to wrap up this 24 week, Charlie? Or next -- 25 MR. HASTINGS: Getting real close. We're wanting 10-14-14 104 1 to chip seal the parking lot pretty quick. 2 COMMISSIONER BALDWIN: Are we anywhere near making 3 a decision about where those families can plant those -- that 4 tree? 5 COMMISSIONER LETZ: I talked to Charlie a little 6 bit earlier about that. 7 COMMISSIONER MOSER: I don't know what you're 8 talking about. What trees? 9 COMMISSIONER BALDWIN: A tree, a big thing with 10 lots of leaves. 11 COMMISSIONER MOSER: I'm saying what trees are you 12 talking about? 13 COMMISSIONER BALDWIN: The Oehlers. 14 JUDGE POLLARD: Not in your precinct. 15 COMMISSIONER LETZ: Yeah, it is. 16 COMMISSIONER BALDWIN: Yes, it is, too. I'm sorry. 17 I'm sorry I didn't -- 18 COMMISSIONER MOSER: I dare you. 19 COMMISSIONER BALDWIN: Yeah. Yeah. Well, it was 20 the Oehler daughters, which can beat up both of us. They 21 would like to plant a tree in honor of their father. 22 COMMISSIONER MOSER: Seems like everybody knows 23 about that except me. 24 COMMISSIONER BALDWIN: We said that in this 25 courtroom months and months ago. 10-14-14 105 1 COMMISSIONER LETZ: Either way, to answer the -- 2 COMMISSIONER BALDWIN: We talked about it. 3 COMMISSIONER LETZ: -- the question, is that 4 Charlie -- I visited with Charlie a little bit, and I think 5 that we need to have a landscape sketch, something very 6 simple, as to how we're going to do the front of the 7 building. We'll have it on our next agenda. 8 COMMISSIONER BALDWIN: I agree. 9 COMMISSIONER LETZ: Drainage -- my direction -- I 10 think the direction to Charlie has been drainage is the most 11 important thing out there. We'll figure out -- we'll 12 landscape around that after he figures out how to get water 13 to get away from that new building, and they've done that. 14 And we will -- 15 JUDGE POLLARD: It drains from Highway 27 back 16 towards the building. 17 COMMISSIONER LETZ: Used to. 18 COMMISSIONER MOSER: Towards the river. 19 COMMISSIONER LETZ: Used to drain that way. They 20 changed it. 21 JUDGE POLLARD: Road and Bridge has cut some of it 22 down and changed that somewhat. 23 COMMISSIONER LETZ: And, anyway, so as to where we 24 put trees, things like that, Road and Bridge is going to 25 proceed, and then we're going to come up with some ideas to 10-14-14 106 1 present at the next court -- 2 COMMISSIONER BALDWIN: I think -- just remember 3 that it doesn't have to be in that front door. 4 COMMISSIONER LETZ: Well, I -- 5 COMMISSIONER BALDWIN: It can be somewhere on 6 the -- on the property. 7 COMMISSIONER LETZ: I think there's -- I've talked 8 with the Judge a little bit about it. The front of that 9 building looks very stark right now, and I think it needs 10 something to make it look a little better. 11 COMMISSIONER BALDWIN: Yeah. 12 COMMISSIONER LETZ: But at the same time, ease of 13 maintenance. You know, grass and stuff like that is probably 14 not going to work out there, just because of drainage issues. 15 So, anyway, we've -- we're going to meet out there, come up 16 with some ideas as we go forward. 17 JUDGE POLLARD: Generally in the discussion -- and 18 this was prompted by a call I got from Richard Mosty, on 19 behalf of the Mosty bunch down at Center Point, which seem to 20 be occupied with Center Point primarily. And, anyway, he -- 21 he inquired about what was going to happen out front with 22 trees, shrubs, and et cetera there, and said it looked pretty 23 stark. And he did hint or say that there might be a good 24 chance that Mosty's Nursery might be willing to donate some 25 plants and shrubs and things like that for down there, which 10-14-14 107 1 I think is a great idea. But also, there's been some 2 discussions since Mr. Oehler -- the Oehler family wants a 3 tree up for Mr. Oehler, I'd suggest that perhaps the Tinley 4 family would like to have a tree up for Judge Tinley too, and 5 so that's kind of been boiling into the discussion too. All 6 of this points out that I think we do need some kind of a 7 sketch. 8 COMMISSIONER BALDWIN: I agree. 9 JUDGE POLLARD: And we need to kind of start 10 thinking about it now. And we don't need to stop there, 11 guys, because we're going to have a building now that we're 12 going to be occupying with a lot of people here in a couple 13 of months, and we got to start addressing these issues about 14 maintenance of that building. We got to start addressing the 15 issues about how to raise the money for the maintenance of 16 that building, whether or not we need to hire some more 17 people to be resident maintenance people out there, and a 18 manager or somebody to book it, and a public relations agent, 19 and it's time now to start doing that kind of stuff. And how 20 we're going to raise the money to do that, and how it's going 21 to affect the budget in the middle of the year. And there's 22 been a lot of discussions about how -- renting out rooms of 23 -- you know, renting out the name of the center for a certain 24 period of time for a certain fee and all of that to raise the 25 money to do this. So -- but we're kind of rushing things. 10-14-14 108 1 So, it's coming up. This building's getting finished now, 2 and we're -- and we haven't gotten things in place, and it 3 all needs to encompass the River Star Park and all. So we 4 got to really -- we got to do something now, who would be 5 some -- a committee that would -- we need to get a committee 6 on the next agenda, come up with some kind of a committee to 7 do a budget and figure out those kind of things and make 8 recommendations. 9 COMMISSIONER LETZ: I think we have -- 10 JUDGE POLLARD: And push this. 11 COMMISSIONER MOSER: I thought there was going to 12 be a Request for Proposal that we're going to look at. 13 COMMISSIONER LETZ: There is. It's working on 14 markets and operations, that kind of stuff. The County 15 Attorney is looking at it. We're looking at how to do it and 16 to prepare an RFP. 17 COMMISSIONER MOSER: Right. 18 JUDGE POLLARD: All right. 19 COMMISSIONER MOSER: Which is going to be a pretty 20 broad scope for a lot of the things you're talking about, is 21 what I thought. 22 COMMISSIONER LETZ: Yeah. 23 COMMISSIONER MOSER: Good. That's a good way to do 24 it. 25 JUDGE POLLARD: All right. All right. Any further 10-14-14 109 1 discussion on -- I think there's an outstanding motion on the 2 floor, isn't there? 3 COMMISSIONER BALDWIN: No, just a report. 4 JUDGE POLLARD: Just a report, all right. All 5 right, 1.22; consider, discuss, and take appropriate action 6 to ratify and confirm Change Order Number 4, which includes 7 Change Proposal Number 8 -- boy, how that happens; do one for 8 4 that changes Number 8 in the future -- for the Event Hall 9 at the Hill Country Youth Event Center. Commissioners Letz 10 and Reeves. 11 COMMISSIONER REEVES: I believe this is the -- 12 JUDGE POLLARD: There's got to be an explanation. 13 COMMISSIONER REEVES: -- the signage change. As 14 far as Change Order 4, Change Proposal Number 8, it's the way 15 they keep track of them, of what's going on. One deals with 16 the architect; one deals with the contractor, as far as the 17 numbering system. The change order you have before you is 18 the signage, and it's actually a credit of 182. Is that 19 right? 20 COMMISSIONER LETZ: A $182 credit. 21 COMMISSIONER REEVES: Just the way the interior 22 signage was changed, which is more of the directory signs, 23 room names, restroom signs. When they were changed, what 24 their allowance was versus what it actually cost is a credit 25 of $182. 10-14-14 110 1 JUDGE POLLARD: Okay. 2 COMMISSIONER LETZ: Move approval. 3 COMMISSIONER REEVES: Second. 4 JUDGE POLLARD: Been moved and seconded for 5 approval. Any further discussion? If not, those in favor, 6 signify by raising your right hand. 7 (The motion carried by unanimous vote, 4-0.) 8 JUDGE POLLARD: It's 4-0, unanimous. We'll go to 9 1.23; consider, discuss, and take appropriate action 10 regarding a change proposal for the rigging supports for the 11 Event Hall at the Hill Country Youth Event Center. 12 Commissioners Letz and Reeves. 13 COMMISSIONER LETZ: This one I'll start with. We 14 were -- I don't know who brought it up originally, but one of 15 the things that was not put in the original plans was a -- a 16 system to allow things to be hung from the ceiling in the 17 Event Hall. I'm not even sure who brought it up, but anyway, 18 it came up, and everyone agreed that was something that was 19 probably overlooked; it should be in there. The fix to do 20 this -- I'll let Charlie explain what the actual fix is. 21 Basically, we're hanging chains from the rafters, and it 22 allows for a system where things up to two tons can be hung 23 from the ceiling. And the chains come through the ceiling 24 tiles and attach to them. You know, Bob asked me, -- we 25 talked briefly this morning about it -- "Is this really 10-14-14 111 1 needed?" I don't know. But if we do need it, now is the 2 time to do it, going in. It's almost impossible to add this 3 later, because of -- we start building down inside. It's 4 10,000 -- how much is it, Charlie? 5 COMMISSIONER BALDWIN: 354. 6 COMMISSIONER LETZ: 354 to do it. Charlie worked 7 with the -- with one of our contractors out there directly to 8 figure out how to do this. Charlie, do you have anything to 9 add, kind of explain the system a little bit? 10 JUDGE POLLARD: First of all, why don't you address 11 the issue the way you discussed it with me this week; that is 12 that when you -- you surveyed a lot of other similar type 13 facilities in the state, everybody mentioned that you got to 14 be sure and make a provision like that in there. 15 COMMISSIONER LETZ: Right. People want to hang -- 16 we have a provision for electrical coming down. 17 COMMISSIONER MOSER: Right. 18 COMMISSIONER LETZ: But we don't have a provision 19 to hang a sign, a support. You know, and a lot of these -- 20 JUDGE POLLARD: Decorations, that kind of stuff. 21 COMMISSIONER LETZ: Decorations. And they're 22 ceiling tiles -- basically, it's a drop ceiling with just 23 loose tiles in it. You can't hang anything from that. 24 COMMISSIONER MOSER: Right. 25 COMMISSIONER LETZ: So, this is -- this allows a 10-14-14 112 1 structure -- basically, it's every 20 foot, a chain comes 2 down that can handle up to two tons on it, and you can hang 3 things from these, and they -- you know, I don't even know, 4 what's the final -- the ceiling tiles we're leaving the same, 5 stopping right above the tiles? 6 MR. HASTINGS: It will stop right above the tiles. 7 COMMISSIONER LETZ: Just lift it up. If you want 8 to hang something, you lift the tile up, put it to the side, 9 and you attach it. 10 COMMISSIONER MOSER: This would be a series of 11 chains that are probably going to drop down, and the chains 12 are going to have a place to hook the clips -- 13 COMMISSIONER LETZ: The chains are permanent, but 14 you never see them. 15 COMMISSIONER MOSER: Yeah, I understand, they're 16 hidden. But -- 17 JUDGE POLLARD: Connect with a snap hook or 18 something like that? 19 COMMISSIONER MOSER: Attach it to the frames. 20 MR. HASTINGS: It's attached to the beams. 21 COMMISSIONER MOSER: Huh? 22 MR. HASTINGS: Attached to the beam. 23 COMMISSIONER MOSER: And that's no problem? 24 MR. HASTINGS: It's not a problem. We've had it 25 run through Jim Maxwell, who's the structural engineer. He 10-14-14 113 1 confirmed. 2 COMMISSIONER MOSER: Okay. 3 MR. HASTINGS: And so did the pre-engineered metal 4 building engineer. 5 COMMISSIONER MOSER: Okay. 6 MR. HASTINGS: It'll work. They go over 20 feet; 7 there will be 36 of them, and they would be anchor points for 8 banners. 9 COMMISSIONER MOSER: So, what do they do, put 10 bolts -- an I-bolt through there? 11 COMMISSIONER REEVES: A clamp. 12 MR. HASTINGS: There's a clamp that goes to a beam. 13 COMMISSIONER MOSER: And it's $10,000 for that? 14 MR. HASTINGS: There's 36 of them. 15 COMMISSIONER LETZ: 36 of them. 16 COMMISSIONER MOSER: So, 36 into 10,000 is how 17 much? 18 COMMISSIONER REEVES: $300. 19 COMMISSIONER MOSER: $300 for each one of these 20 little -- 21 COMMISSIONER REEVES: For a clamp and a chain. 22 COMMISSIONER LETZ: Clamp and a chain. 23 MR. HASTINGS: And for the chain and for the -- 24 well, you got -- someone's got to have a lift and get up 25 there and attach them. 10-14-14 114 1 COMMISSIONER LETZ: And a lift and -- 2 MR. HASTINGS: It's about five -- or just under 3 $5,000 in material, and about $5,000 in labor for them to put 4 it in. If you don't put it in now, then once the ceiling 5 tiles go in and the grid goes in, -- 6 COMMISSIONER MOSER: I got that. I got that. 7 MR. HASTINGS: -- I'm not sure how you can get it 8 in. 9 COMMISSIONER MOSER: I'm just questioning $10,000 10 to put a bunch of chains in to hold -- 11 COMMISSIONER LETZ: That's -- that was a quote. I 12 mean, I thought -- when this first was brought up, I thought 13 it was going to be a couple thousand dollars. 14 COMMISSIONER MOSER: That's what I would think. 15 COMMISSIONER LETZ: But that's what the price is. 16 JUDGE POLLARD: Is Commissioner Moser willing to 17 climb up and put a chain -- 18 COMMISSIONER MOSER: I'm willing to get another 19 estimate on the cost. 20 COMMISSIONER LETZ: The estimate we got is from one 21 of the contractors out there that's already on-site. I think 22 any other estimate's likely to be higher. 23 MR. HASTINGS: We confirmed the material cost. We 24 knew what the material costs were before we talked to the 25 contractor. 10-14-14 115 1 COMMISSIONER MOSER: Okay. 2 MR. HASTINGS: But it -- they want $5,000, 3 approximately, in labor. 4 COMMISSIONER MOSER: Must be stainless steel chains 5 or something. 6 MR. HASTINGS: No, sir. No, they're not. 7 COMMISSIONER BALDWIN: This doesn't have anything 8 to do with the separation curtains? 9 COMMISSIONER LETZ: No. 10 COMMISSIONER BALDWIN: Doesn't have anything to do 11 with that at all? 12 MR. HASTINGS: No, sir. 13 COMMISSIONER MOSER: Just a bunch of chains hanging 14 from the beams. 15 COMMISSIONER LETZ: Right. 16 COMMISSIONER MOSER: Or hidden by the false 17 ceiling. 18 COMMISSIONER LETZ: Right. But if you ever want to 19 hang anything -- 20 COMMISSIONER MOSER: Till you hook something up 21 there. 22 COMMISSIONER BALDWIN: Give me an example of what 23 you'd hang there, what kind of sign. What would it say? 24 JUDGE POLLARD: Banners. 25 COMMISSIONER LETZ: It would say, "Jonathan Letz 10-14-14 116 1 Birthday Party." 2 COMMISSIONER BALDWIN: Fundraiser. Re-election 3 fundraiser. 4 COMMISSIONER LETZ: Re-election campaign. 5 JUDGE POLLARD: "H.A. Buster Baldwin Retirement 6 Party." 7 COMMISSIONER MOSER: So, Jonathan, is it 4,000 -- 8 COMMISSIONER BALDWIN: We're going to do it. 9 COMMISSIONER MOSER: I'm sorry? 10 COMMISSIONER BALDWIN: No, I was just going to say 11 we're going to go ahead and do it, because they're going to 12 hang my sign. My sign. 13 COMMISSIONER MOSER: It's 4,000 pounds per 14 attachment? 15 COMMISSIONER LETZ: Yes. 16 COMMISSIONER MOSER: So you could hang an 17 automobile on each one of these things. 18 COMMISSIONER LETZ: The idea was to be -- on the 19 rating, I think, was to engineer it to 4,000, but our max 20 limit would be 1,000. 21 COMMISSIONER MOSER: Is there -- 22 COMMISSIONER LETZ: Or one ton -- 23 MR. BOLLIER: One ton. 24 COMMISSIONER LETZ: -- would be the max we would 25 allow on it. But people -- in case people fudge. 10-14-14 117 1 COMMISSIONER REEVES: There is a need for banners. 2 COMMISSIONER MOSER: And where's the money coming 3 from? 4 COMMISSIONER LETZ: Out of the C.O., part of the 5 project. 6 COMMISSIONER MOSER: Part of the project. 7 COMMISSIONER LETZ: You know, obviously, shifting 8 money. 9 COMMISSIONER MOSER: Still within -- 10 COMMISSIONER LETZ: Yeah, within the project. 11 Anyway, that's the discussion on it. That's the cost. If 12 we're going to do it, we have to approve it today, basically, 13 from a -- just -- 14 JUDGE POLLARD: If the material cost is confirmed 15 at $5,000, then we're talking about what -- our only concern 16 is the labor cost, the other 5,000. 17 COMMISSIONER LETZ: And also have to -- is part of 18 this an actual change order, or just out of the -- is this 19 part of the contract? 20 MR. HASTINGS: This would be part of the contract. 21 COMMISSIONER LETZ: With all the other -- insurance 22 and all that other stuff. Anyway, the cost -- that's what 23 the estimate is. I'll make a motion to approve the change 24 order as submitted. 25 COMMISSIONER REEVES: Second. 10-14-14 118 1 JUDGE POLLARD: I guess the labor part would 2 include whatever -- renting whatever equipment that would 3 lift up -- 4 MR. HASTINGS: That's right. The SkyTrack, yes, 5 sir. 6 COMMISSIONER LETZ: Yeah. It's pretty -- I will 7 say, you know, it's tedious. 8 COMMISSIONER MOSER: And you think it's a fair 9 cost, Charlie? 10 MR. HASTINGS: It's a fair cost. 11 COMMISSIONER MOSER: Okay. 12 MR. HASTINGS: Yes, sir. 13 JUDGE POLLARD: All right. It's been moved and 14 seconded for approval of this change order, as described. 15 COMMISSIONER LETZ: In the amount -- 16 JUDGE POLLARD: In the amount of $10,000. 17 COMMISSIONER LETZ: -- of $10,354, Change Order 18 Request Number 7. 19 JUDGE POLLARD: All right. Any further discussion 20 about that motion? There being none, those in favor, signify 21 by raising your right hand. 22 (The motion carried by unanimous vote, 4-0.) 23 JUDGE POLLARD: It's 4-0, unanimous. 24 COMMISSIONER BALDWIN: Y'all spell my name right, 25 now. 10-14-14 119 1 COMMISSIONER MOSER: That was in Precinct 2, and I 2 allowed that without further discussion -- or previous 3 discussion. (Laughter.) 4 COMMISSIONER BALDWIN: What a friend. What a 5 neighbor. 6 COMMISSIONER MOSER: Yeah. I just wanted to make 7 note of that. 8 COMMISSIONER BALDWIN: I got it. 9 JUDGE POLLARD: 1.24; consider, discuss, and take 10 appropriate action on reappointing Cheryl Thompson to a 11 two-year term to the Kerr County Emergency Services District 12 Number 1 ESD. Number one. Commissioner Reeves? 13 COMMISSIONER REEVES: Yes. This is the item as 14 listed. Ms. Thompson's term is expiring, and she has 15 graciously accepted to serve another two-year term to the 16 Kerr County Emergency Services District Number 1, and I move 17 for approval. 18 COMMISSIONER BALDWIN: Second. 19 JUDGE POLLARD: It's been moved and seconded that 20 Cheryl Thompson be appointed to a new two-year term to the 21 Kerr County Emergency Services District. Any further 22 discussion on that motion? If there's none, those in favor, 23 signify by raising your right hand. 24 (The motion carried by unanimous vote, 4-0.) 25 JUDGE POLLARD: It's 4-0, unanimous. 10-14-14 120 1 COMMISSIONER REEVES: And we thank her for her 2 service. 3 JUDGE POLLARD: Yes. Consider, discuss, and take 4 appropriate action regarding petition filed by Nathan White 5 regarding Title 2, Subtitle B, Chapter 22, Section 22.011 of 6 the Local Government Code, calling for a special election for 7 an alderman position with the City of Ingram, Texas. 8 Commissioner Reeves, Precinct 4. 9 COMMISSIONER REEVES: Thank you. Mr. White, who is 10 present here today, presented me with a petition following 11 the special codes that are outlined in the agenda item. I've 12 put a highlighted copy in the boxes regarding this. I 13 visited with County Attorney, and I'm going to let her give 14 her opinion on this. 15 MS. STEBBINS: It's my opinion that you guys don't 16 have the authority to call for the special election that 17 Mr. White has requested and submitted this petition for. The 18 Local Government Code provides that if there is a vacancy in 19 a council, the majority of remaining members, excluding the 20 mayor, are -- may, but are not required to, fill that 21 vacancy. They have chosen not to do that. And then if -- a 22 special election may be ordered if a petition is filed, if 23 there is no -- let me read the language of the statute. If a 24 vacancy occurs in a municipal office by a resignation or in 25 another manner, and if the vacancy cannot be filled as 10-14-14 121 1 provided by other law, the Commissioners Court of the county 2 in which the municipality is located shall order an election 3 to fill the vacancy if the Court is petitioned to do so by at 4 least 26 Americans -- taxpaying voters residing in that 5 municipality. Well, the reason that you do not have the 6 authority to order that special election is because the 7 vacancy can be filled as provided by other law, but the 8 Council has chosen not to do that. 9 COMMISSIONER MOSER: Okay. 10 MS. STEBBINS: Do y'all have any questions? 11 COMMISSIONER MOSER: So no action? 12 COMMISSIONER REEVES: I see no reason to take 13 action. 14 COMMISSIONER MOSER: So we don't have any authority 15 to do it? 16 COMMISSIONER REEVES: That's correct. 17 MS. STEBBINS: That's correct. 18 JUDGE POLLARD: Okay. Mr. -- is Mr. White here? 19 MR. WHITE: Yes. I'm Nathan White; I live in 20 Ingram. I ran for Council and lost by one vote. It was in 21 the paper last week. I asked Council to appoint me. My 22 cousin is Brandon Rowan -- my wife's cousin, and he just 23 doesn't like me, apparently, so he's been blocking me from 24 getting on Council. So, anyway, a little history there. 25 Basically, my question is, are they allowed to vote without 10-14-14 122 1 a -- a quorum? 'Cause a couple weeks ago, they voted without 2 a quorum, and I didn't think they were allowed to do that, 3 and that's my whole point. They chose to leave the spot 4 vacant, and it's just kind of arrogant. And I don't know; 5 I'm -- this was my last step in trying to get on Council. 6 So, anyway, I thought I was reading the law correctly, but 7 apparently I wasn't. So -- 8 COMMISSIONER MOSER: I'd yield to our County 9 Attorney. Sounds to me like it's the City of Ingram. It's 10 within -- I don't see that we have any authority. 11 MS. STEBBINS: It's within their authority to -- 12 COMMISSIONER MOSER: Right. 13 JUDGE POLLARD: But it's at their election, and 14 they don't -- 15 COMMISSIONER MOSER: Right. 16 JUDGE POLLARD: They do not so elect, apparently. 17 MS. STEBBINS: That's right. 18 JUDGE POLLARD: As long as that provision -- long 19 as that election is allowed to them, we have no authority. 20 MS. STEBBINS: That's right. 21 COMMISSIONER LETZ: And to answer your question 22 about quorum, that's something -- that's a civil issue that 23 we -- 24 COMMISSIONER REEVES: Deal with the City of Ingram. 25 COMMISSIONER MOSER: That's a City of Ingram issue. 10-14-14 123 1 JUDGE POLLARD: Yeah. 2 MR. WHITE: One more point. Is there any higher 3 court that I can take this to to have them look at it? Or -- 4 JUDGE POLLARD: You're going to have to hire a 5 lawyer. 6 MR. WHITE: Okay. 7 COMMISSIONER REEVES: Once again, I yield to our 8 attorney. 9 JUDGE POLLARD: You'll have to hire a lawyer. 10 MS. STEBBINS: I think that's the best advice. 11 JUDGE POLLARD: File a lawsuit in District Court. 12 MR. WHITE: Okay. 13 JUDGE POLLARD: Okay? 14 MR. WHITE: Thank you, gentlemen. 15 JUDGE POLLARD: All right. 16 COMMISSIONER MOSER: Good luck. 17 JUDGE POLLARD: 1.26; consider, discuss, and take 18 appropriate action regarding memorandum of understanding with 19 Upper Guadalupe River Authority regarding Eastern Kerr 20 County/Western Kendall County surplus water supply and 21 storage options study. Commissioner Letz. That's a -- 22 COMMISSIONER LETZ: That's a mouthful, and I'm sure 23 everyone noticed that this was attached to the backup. 24 JUDGE POLLARD: Yep. 25 COMMISSIONER LETZ: Commissioner Baldwin. 10-14-14 124 1 COMMISSIONER BALDWIN: Yeah, I did notice that, but 2 I thought we'd done this before. 3 COMMISSIONER LETZ: This -- what this is here, this 4 is the study that was actually completed -- or the first 5 grant we did. It was seven different entities that are 6 listed in the agreement. U.G.R.A. -- and I agree; they think 7 it makes sense for us to try to go forward together. We 8 talked about it. We budgeted funds for us to look at our 9 M.O.U. with G.B.R.A. They have budgeted funds for them to 10 look at their two permits, 5394D. And the idea is that if we 11 can draft -- or work together and come up with an RFP that 12 makes sense to do it with one engineering firm, that's 13 probably better for both. If we can't, we each go our own 14 way. That's basically what the M.O.U. says. There's no 15 commitment of funds here, just a commitment that we're going 16 to work on an RFP together and -- and bring it back to their 17 board and us for -- at a future time if we choose, if we can 18 work together on an RFP, and I would think we should be able 19 to do that. So, I move approval of the M.O.U. 20 COMMISSIONER BALDWIN: Second. 21 COMMISSIONER MOSER: Second. 22 COMMISSIONER LETZ: And you'll note there is a typo 23 on the M.O.U. that we need to correct. Jody, in the first 24 paragraph, it's the last -- or second from last line. It 25 says "U.C.R.A.," not "U.G.R.A." And that wasn't your 10-14-14 125 1 mistake, it was U.G.R.A.'s mistake. But anyway, I didn't 2 catch it. Actually, Ray Buck caught that. 3 JUDGE POLLARD: All right. There's a motion on the 4 floor. It's been seconded. Those in favor -- any further 5 discussion of it, first of all? All right. Those in favor, 6 signify by raising your right hand. 7 (The motion carried by unanimous vote, 4-0.) 8 JUDGE POLLARD: It's 4-0, unanimous. All right, 9 1.27; consider, discuss, and take appropriate action to 10 approve the engagement letter for the 2013 audit for the 11 Basic Financial Statement, Supplementary Information Audit, 12 and the Single Audit for the period ending September 30, 13 2014. 14 MS. HARGIS: Good morning. 15 JUDGE POLLARD: Good morning. 16 MS. HARGIS: This is our annual engagement letter 17 with Neffendorf. I think they're doing a good job and 18 providing us a good service. There will be a single audit 19 this year, because we have gone over the $500,000 threshold, 20 which requires us to do a single audit on our grants. 21 Basically, a single audit is a -- a grant compliance; they 22 look to see that we've complied with the grant. And next 23 year, the threshold is being changed to 750,000 by the 24 federal government, but this year it's still 500. So, this 25 is our annual engagement letter. 10-14-14 126 1 COMMISSIONER LETZ: I move approval. 2 COMMISSIONER BALDWIN: Second. 3 JUDGE POLLARD: Any further -- 4 COMMISSIONER REEVES: Question, please. This is 5 within what was budgeted for this year, I believe; is that 6 correct? 7 MS. HARGIS: Yes, sir. 8 COMMISSIONER LETZ: The question I have is -- is 9 would it make sense for -- we have not gone out for proposals 10 on accounting firms in some years. Is that something you 11 would recommend we do in the future? Granted, I know you're 12 not going to be here probably for our next -- 13 MS. HARGIS: Right. I did -- I would recommend if 14 you're going to do that, you need to do it after this one. 15 It's a little bit late now. 16 COMMISSIONER LETZ: Right. 17 MS. HARGIS: And as you recall, I did have to do 18 that at the last minute when I first took office, and 19 unfortunately, what we ran into was cost of travel. And -- 20 and my at my seminar that I just attended last week, one of 21 the big things that we're noticing is that even the large 22 firms are getting out of this, so there's a limited amount of 23 folks that do governmental audits now. So -- but I -- but if 24 you're going to do it, I think we need to do it in spring. 25 COMMISSIONER LETZ: Sure. Okay. 10-14-14 127 1 MS. HARGIS: So, you know, we probably want to put 2 it on the agenda even before I leave, so that's not something 3 that the other person has to take on by themselves, 'cause it 4 is kind of tough. I had to do that. 5 JUDGE POLLARD: This is a Fredericksburg firm, 6 isn't it? 7 MS. HARGIS: It's a Fredericksburg firm, so we 8 don't pay any travel. I got, I think, seven proposals last 9 time, but by the time they included another $5,000 to $10,000 10 worth of travel, you know, that's a lot of -- that's a lot of 11 money to ask. So -- but we can put it out there. There's no 12 reason why not. 13 JUDGE POLLARD: All right. Is there any further 14 discussion on the motion? If not, then those in favor of the 15 motion, signify by raising your right hand. 16 (The motion carried by unanimous vote, 4-0.) 17 JUDGE POLLARD: It's 4-0, unanimous. 1.28; 18 consider, discuss, and take appropriate action on letter from 19 Justice of the Peace, Precinct 1, regarding the Justice of 20 the Peace court clerk salaries. Commissioner Baldwin. 21 COMMISSIONER BALDWIN: Thank you, sir. As you 22 know, we all received a letter from Precinct 1 Justice of the 23 Peace, Mrs. French, and it lays out -- there's four -- three 24 pages here, a letter, and it lays out some concerns and hopes 25 and dreams, and I don't know what all. So, I've asked -- 10-14-14 128 1 I've asked our personnel director to come in with us to kind 2 of go through this, and I meant for this to be in executive 3 session. I apologize for not following up on that. 4 COMMISSIONER LETZ: It could be. 5 COMMISSIONER REEVES: You've got it listed. 6 COMMISSIONER BALDWIN: I really think it should be, 7 in my opinion. You're dealing with personnel, and there 8 could be -- at least one person that's involved in this could 9 maybe not want it in front of God and everybody. I mean, I 10 don't know that, but I'm a little uncomfortable about doing 11 that. 12 COMMISSIONER MOSER: Well, the next agenda item, 13 too, is an executive session, so -- and I think it's the last 14 one. 15 COMMISSIONER LETZ: Last two. 16 JUDGE POLLARD: We can move it to the end and 17 consider it in -- it's covered in the preamble to executive 18 session, and we'll do that. Is there anything else for the 19 open session before we go into executive session? 20 COMMISSIONER LETZ: We can handle the bills and all 21 that stuff. 22 JUDGE POLLARD: All right. 23 COMMISSIONER BALDWIN: Thank you for doing that. 24 JUDGE POLLARD: All right. 25 COMMISSIONER LETZ: Move we pay the bills. Or we 10-14-14 129 1 have to call the bills first. 2 COMMISSIONER BALDWIN: Second. (Laughter.) 3 JUDGE POLLARD: Am I a little slow for you? 4 COMMISSIONER LETZ: Trying to move us along. 5 JUDGE POLLARD: All right. 6 COMMISSIONER MOSER: It's been moved and seconded. 7 JUDGE POLLARD: It has been. Any discussion? 8 Those in favor, signify by raising your right hand. 9 (The motion carried by unanimous vote, 4-0.) 10 JUDGE POLLARD: It's 4-0, unanimous. Any budget 11 amendments? 12 MS. HARGIS: No, not after -- not after 9/30. 13 We're done. 14 JUDGE POLLARD: Not after 9/30, okay. 15 MS. HARGIS: 9/30/2014. 16 JUDGE POLLARD: Late bills? 17 MS. HARGIS: No, sir. 18 JUDGE POLLARD: All right. We need -- do we need 19 to approve and accept any monthly reports? 20 COMMISSIONER REEVES: Yes. I have monthly reports 21 from Tracy Soldan, Kerr County Treasurer, for payroll month 22 ending September 2014, and monthly report for August 2014; 23 monthly report, Rusty Hierholzer, Kerr County Sheriff, for 24 the month of September 2014; Mitzi French, J.P. Precinct 1, 25 for the month of September 2014; John Lavender, Constable, 10-14-14 130 1 Precinct 1, September 2014; J.P. Precinct 2, month of 2 September 2014; J.P. Precinct 3 for the month of 3 September 2014; J.P. Precinct 4 for the month of 4 September 2014; Jannett Pieper, Kerr County Clerk, Trust Fund 5 statement ending September 2014; Ray Garcia, Director of Kerr 6 County Environmental Health and Animal Services, 7 September 2014 monthly activity report, Environmental Health 8 September 2014 monthly activity report, and Texas Nuisance 9 Abatement program case reports, July through September 2014. 10 Move to approve. 11 COMMISSIONER MOSER: Second. 12 JUDGE POLLARD: It's been moved and approved -- and 13 seconded as to all of those, and I'm not going to try to 14 repeat them. Do you have them written down, Bob? 15 COMMISSIONER REEVES: I have them. 16 JUDGE POLLARD: All right. Is there any further 17 discussion? If not, those in favor, signify by raising your 18 right hand. 19 (The motion carried by unanimous vote, 4-0.) 20 JUDGE POLLARD: It's 4-0, unanimous. All right. 21 Reports from Commissioners and liaison committees? Are there 22 any? 23 COMMISSIONER MOSER: Numero uno? 24 COMMISSIONER BALDWIN: No, sir. 25 COMMISSIONER MOSER: None. 10-14-14 131 1 JUDGE POLLARD: I have none. Do you have any? 2 COMMISSIONER LETZ: No. 3 COMMISSIONER REEVES: None. 4 JUDGE POLLARD: All right. Reports from elected 5 officials, department heads? Any? Yes, ma'am? 6 MS. LAVENDER: I just want to make the Court aware 7 that Thursday, day after tomorrow, Mary Lou Ayala and I are 8 going to have a meeting with the doctors over at Peterson 9 Regional Medical Center. We're furnishing lunch for them at 10 our expense, to talk to them about the need for local doctors 11 to get more involved with our indigent health and our crime 12 victims also, because we're having a hard time getting them 13 to accept our people as patients. And we think, maybe 14 because it's been such a long time since we've had any direct 15 contact with them, that perhaps an informational session 16 would be beneficial. And they meet once a month for lunch, 17 and so we're furnishing lunch for them. And the other thing 18 is, there's a committee or a group that's now meeting on the 19 first Tuesday of the month from all of the different social 20 service agencies in town that deal with people who are in 21 need of help, and they've invited us to come and participate 22 in that meeting each month, and so one or the other of us 23 will plan to start going in November for that group. 24 COMMISSIONER MOSER: And y'all are to be applauded 25 for that. That's outstanding. 10-14-14 132 1 COMMISSIONER BALDWIN: That is true. 2 JUDGE POLLARD: All right. Any other reports from 3 department heads? All right. Any reports from boards, 4 commissions and committees, including City/County joint 5 projects and operation reports? Any other reports? Okay. 6 Well, being none, then I'm going to declare the open session 7 closed for the moment -- recessed for the moment, and 8 actually, we're going to go into an executive session. 9 (The open session was closed at 11:55 a.m., and an executive session was held, the transcript of which 10 is contained in a separate document.) 11 - - - - - - - - - - 12 (Open session resumed at 1:00 p.m.) 13 JUDGE POLLARD: All right. We've closed our 14 executive session, and we're resuming the open session at 15 this time. Is there anybody that wishes to make a motion? 16 COMMISSIONER MOSER: Judge, I'd like to -- on the 17 Agenda Item 1.29, having to do with appointing a constable 18 for Precinct 2 to fill the unexpired term, first of all, I'd 19 like to thank all three of the candidates who submitted 20 their -- their resumés and came in and talked to the 21 committee, and came in and talked to Commissioners Court 22 today. And with that, and with due deliberation, I'm going 23 to make a motion that we appoint Charlie Hicks to fill that 24 unexpired term for Precinct 2 County Constable. 25 COMMISSIONER LETZ: Second. 10-14-14 133 1 JUDGE POLLARD: Any further discussion on that 2 motion? 3 COMMISSIONER REEVES: I just want to say that all 4 three were very open to the questions that I asked, and that 5 as I said before, it's Precinct 2, and I think Commissioner 6 Moser has stated his motion well. 7 COMMISSIONER MOSER: Thank you. 8 JUDGE POLLARD: I'd like to offer thanks, too, to 9 the committee for their time that they spent on this thing. 10 Thank you very much. All right. Any further discussion on 11 this motion? There being none, those in favor of the motion, 12 signify by raising your right hand. 13 (The motion carried by unanimous vote, 4-0.) 14 JUDGE POLLARD: It is 4-0, unanimous. 15 COMMISSIONER LETZ: Thank y'all. 16 COMMISSIONER BALDWIN: Charlie, you got a gun on 17 you? 18 MR. HICKS: No, sir, not today. I got Rusty -- the 19 Sheriff as a backup. 20 COMMISSIONER BALDWIN: That's the reason I wanted 21 it. (Laughter.) 22 COMMISSIONER MOSER: Charlie, what we'll do is we 23 need to get -- you need to get bonded. 24 MR. HICKS: Yes, sir. 25 COMMISSIONER MOSER: Okay. And then the thought is 10-14-14 134 1 to have approval of the bond at Commissioners Court on the 2 27th, okay? And swearing in at that time. That will give 3 you time to -- 4 MR. HICKS: Finish my business. 5 COMMISSIONER MOSER: -- to finish your business in 6 whatever county. 7 JUDGE POLLARD: You plan to give some kind of 8 notice? 9 MR. HICKS: Today. 10 JUDGE POLLARD: Today? 11 MR. HICKS: Yes, sir. They're kind of expecting it 12 already. 13 JUDGE POLLARD: Two-week notice? 14 MR. HICKS: Yes, sir. And I have some time, too, 15 that I need to burn. So, whenever it's appropriate for the 16 Court, I'm going to -- 17 COMMISSIONER MOSER: Okay. So, we'll put that on 18 the agenda for the 27th. 19 MR. HICKS: Who do I get with to get the bond? 20 JUDGE POLLARD: It's -- 21 COMMISSIONER MOSER: Talk with Jeannie Hargis. 22 Yeah, the -- 23 MS. STEBBINS: The Auditor. 24 MR. HICKS: Okay. 25 COMMISSIONER MOSER: She's the one that led me 10-14-14 135 1 through it. 2 JUDGE POLLARD: Bob Schmerbeck is the name. 3 MS. STEBBINS: She'll give you instructions, tell 4 you what to do. 5 MR. HICKS: Thank you very much. 6 COMMISSIONER MOSER: Thank you. Congratulations. 7 JUDGE POLLARD: He has two agencies; I don't know 8 which one you'll find him at, but it's Bob Schmerbeck, okay? 9 All right. Is there any further business? 10 COMMISSIONER REEVES: What about the other one? We 11 take no action on that one today? 12 COMMISSIONER MOSER: Oh, yeah, 1.27. 13 JUDGE POLLARD: No, take no action on that. Is 14 that the -- all right. All right, I'll entertain a motion 15 for adjournment, then. 16 COMMISSIONER MOSER: So moved. 17 COMMISSIONER LETZ: Second. 18 JUDGE POLLARD: All right. It's been moved and 19 seconded. Those in favor, signify by raising your right 20 hand. 21 (The motion carried by unanimous vote, 4-0.) 22 JUDGE POLLARD: All right. It's 4-0, unanimous. 23 We are adjourned. Thank you. 24 (Commissioners Court adjourned at 1:04 p.m.) 25 - - - - - - - - - - 10-14-14 136 1 STATE OF TEXAS | 2 COUNTY OF KERR | 3 The above and foregoing is a true and complete 4 transcription of my stenotype notes taken in my capacity as 5 official reporter for the Commissioners Court of Kerr County, 6 Texas, at the time and place heretofore set forth. 7 DATED at Kerrville, Texas, this 16th day of October, 8 2014. 9 10 JANNETT PIEPER, Kerr County Clerk 11 BY: _________________________________ Kathy Banik, Deputy County Clerk 12 Certified Shorthand Reporter 13 14 15 16 17 18 19 20 21 22 23 24 25 10-14-14