1 2 3 4 5 6 7 8 KERR COUNTY COMMISSIONERS COURT 9 Regular Session 10 Monday, February 23, 2015 11 9:00 a.m. 12 Commissioners' Courtroom 13 Kerr County Courthouse 14 Kerrville, Texas 15 16 17 18 19 20 21 22 23 PRESENT: TOM POLLARD, Kerr County Judge H. A. "BUSTER" BALDWIN, Commissioner Pct. 1 24 TOM MOSER, Commissioner Pct. 2 JONATHAN LETZ, Commissioner Pct. 3 25 BOB REEVES, Commissioner Pct. 4 2 1 I N D E X February 23, 2015 2 PAGE 3 --- Commissioners' Comments - 4 1.1 Report regarding Boy Scouts of America 5 5 1.2 Consider/discuss, take appropriate action on request from Clay Barton to waive rental fees 6 for use of Event Hall at HCYEC for the Texas Chief Deputy Association Appreciation Dinner 7 on June 11, 2015 10 8 1.3 Consider/discuss, take appropriate action on request to use Flat Rock Park for UGRA annual 9 River Clean-up to be held July 25, 2015 from 7 a.m. – 1 p.m. 14 10 1.4 Consider/discuss, take appropriate action on 11 proclamation from American Red Cross to declare month of March as Red Cross Month 16 12 1.5 Consider/discuss, take appropriate action on 13 request from American Red Cross to fly the Red Cross Flag at the courthouse for month of March 14 to bring awareness and commemorate Red Cross Month 19 15 1.7 Consider/discuss, take appropriate action to ratify Court approval from 2-9-2015 for 16 Environmental Impairment Liability coverage for 2-23-2015 in the amount of $7,081.43 for 17 a 3-year term under current terms with Texas Association of Counties-JI Companies 24 18 1.8 Consider/discuss, take appropriate action to 19 request unclaimed capital credits received from Electric Cooperative pursuant to Section 74.602, 20 Texas Property Code; authorize County Judge to prepare letter of request 24 21 1.9 Consider/discuss, take appropriate action 22 regarding Center Point Wastewater Sewer Project change orders for engineering work for Comfort 23 WCID facility, TxDOT drawing requirements and other related issues -- 24 25 3 1 I N D E X (Continued) February 23, 2015 2 PAGE 3 1.10 Consider/discuss, take appropriate action to approve contract with Specialty Program Insurors, 4 a division of Haas & Wilkerson Insurance, to provide insurance for events at Hill Country 5 Youth Event Center 26 6 1.11 Consider/discuss, take appropriate action to appoint Jody Grinstead as a member of Kerr 7 County Child Services Board 27 8 1.6 Update from Friends of the Kerr County Historical Commission regarding historical exhibit at the 9 Schreiner Mansion 29 10 1.12 Consider/discuss, take appropriate action to obtain the services of Texas Hill Country 11 Cleaning to clean Event Hall at HCYEC on a weekly basis 33 12 1.13 Consider/discuss, take appropriate action to 13 set workshop to discuss policies and procedures for Event Hall at HCYEC 44 14 1.15 Consider/discuss, take appropriate action to 15 terminate contract with Omni Elevator (Schindler Elevator) for elevator services in Kerr County 16 Courthouse effective June 1, 2015 46 17 1.16 Consider/discuss, take appropriate action to approve contract with Thyssen Krupp Elevator to 18 service both elevators in Kerr County Courthouse and allow County Judge to sign same; contract to 19 become effective beginning June 1, 2015 48 20 1.17 Consider/discuss, take appropriate action to approve Communications Site Agreement between 21 Advantage Towers, LLC, and Kerr County 48 22 1.18 Consider/discuss, take appropriate action on request to close Riverside drive for HEB Family 23 Fun Day at Hill Country Youth Event Center on February 28, 2015 from 8 a.m. to 8 p.m. 52 24 1.19 Consider/discuss, take appropriate action to 25 approve contract with Families & Literacy, Inc., and allow County Judge to sign same 54 4 1 I N D E X (Continued) February 23, 2015 2 PAGE 3 1.14 Consider/discuss, take appropriate action to open responses to Request for Proposals for the 4 flooring on the second floor of the courthouse and refer for evaluation and recommendation, and 5 award as appropriate 58, 111 6 1.20 Consider/discuss, take appropriate action regarding a proposed Traffic Control Plan at 7 intersection of Goat Creek Cutoff and Highway 27 60 8 4.1 Pay Bills 71 4.2 Budget Amendments -- 9 4.3 Late Bills -- 4.4 Approve and Accept Monthly Reports 71 10 5.1 Reports from Commissioners/Liaison Committee 11 Assignments 72 5.2 Reports from Elected Officials/Department Heads 79 12 1.21 Consider/discuss, take appropriate action to 13 approve the Basic Financial Statement and the Supplementary Information Audit for the period 14 ending September 30, 2014, and the Federal and State Single Audit Report for the period ending 15 September 30, 2014 83 16 1.22 Consider/discuss, take appropriate action regarding Center Point Lions Park improvements 104 17 --- Adjourned 114 18 19 20 21 22 23 24 25 5 1 On Monday, February 23, 2015, at 9:00 a.m., a regular 2 meeting of the Kerr County Commissioners Court was held in 3 the Commissioners' Courtroom, Kerr County Courthouse, 4 Kerrville, Texas, and the following proceedings were had in 5 open court: 6 P R O C E E D I N G S 7 JUDGE POLLARD: Okay. It's 9 a.m. February 23rd 8 2015. The Kerr County Commissioners Court is in session. 9 Please bow your heads in prayer. 10 (Prayer and pledge of allegiance.) 11 JUDGE POLLARD: All right. Is there anybody -- 12 nobody's signed up, I don't think, for visitors or citizens 13 speaking. Is there anyone that wishes to speak? 14 MS. REDD: Boy Scouts are here for this morning. 15 JUDGE POLLARD: All right. Then we'll go to 16 Commissioners. Any comments? 17 COMMISSIONER BALDWIN: No, sir. 18 COMMISSIONER MOSER: No, sir. 19 JUDGE POLLARD: Mr. Moser? 20 COMMISSIONER MOSER: I have none. 21 COMMISSIONER LETZ: No, sir. 22 COMMISSIONER REEVES: No, sir. 23 JUDGE POLLARD: Okay. Then we'll go to Item 1.1, 24 report regarding the Boy Scouts of America. Frances 25 Henderson. 2-23-15 6 1 MS. REDD: Good morning. My name is Mitzi Redd; 2 I'm with your Alamo Area Council of Boy Scouts, and today I 3 have with me Jake Chapman; he's one your local scouts here. 4 He's going to get us started off, and will give y'all the 5 details of what's happening with scouting this year. 6 MR. CHAPMAN: Greetings from the Scouts and 7 Scouters of the Alamo Area Council headquartered in San 8 Antonio. I am Jake Chapman with Kerrville Troop 111. I'm 9 honored to be here today to help report how the Alamo Area 10 Council continues to successfully make forward progress in 11 accomplishing its mission of installing youth values in the 12 leaders of tomorrow by always following the local council 13 theme of unified focus on youth. February 2015 marks the 14 105th -- 105th anniversary of the Boy Scouts of America. 15 Since the organization has launched in 1910, the B.S.A. has 16 served over 15 -- 115 million youth. In 2014, the Alamo Area 17 Council served nearly 29,000 youth and 7,500 adult volunteers 18 in 736 scouting programs in our 13-county territory. Last 19 year was our 14th year of consecutive growth. Each year the 20 Boy Scouts of America conducts a report to the nation where a 21 group of scouts submits an official brief to the President of 22 the United States, as well as the con -- congressional 23 leaders. A similar report of the state has been given to our 24 governor of each state. A delegation of 25 scouts and 25 leaders represents the Alamo Area Council, and gave the Texas 2-23-15 7 1 state report for 2014 on February 7th to Governor Abbott. 2 MS. REDD: Counted among our 2014 successes 3 includes our camping. Our Cub Scout and our Boy Scout 4 camping programs had another fantastic season, with 7,087 5 youth receiving their camping experiences. Our Eagle Scouts, 6 this year 340 -- for 2014, I should say, 340 Boy Scouts 7 achieved the highest rank of Eagle. Eleven of those Eagles 8 were right here in our Texas Hills District, contributing to 9 over 56,829 hours of service hours with values in equality of 10 1.3 million invested into our local economy in our 11 communities. Our Mays Family Scout Ranch broke ground in 12 2014 on the new 75-acre facility in the southernmost limits 13 of San Antonio. That will serve not only the youth within 14 the southern part of the council boundaries, but will provide 15 outdoor youth -- pardon me, youth access for outdoor 16 activities all across the great state of Texas as well. 17 Our Good Scout award in 2014, we had the pleasure 18 of honoring a businessman and philanthropist, executive 19 chairman of the board of Sirius Computer Solutions, Harvey 20 Najim, president. The Good Scout award is in recognition of 21 the importance that our leadership plays in our mission and 22 our community as well. Our Hornaday award this year was 23 presented to David Pruitt with Troop 118, and he was 24 recognized for his conservation work in creating 23 nest 25 boxes along the Bluebird Trail. With only 1,100 awarded in 2-23-15 8 1 the B.S.A. history, the Hornaday recognizes outstanding 2 efforts towards natural resources conservation and 3 environmental protection. 4 The popcorn and camp card sales, which everybody 5 knows about, for popcorn this year, the San Antonio Spurs 6 Coyote purchased our very first popcorn to kick off the sale. 7 The popcorn grossed 1.6 million, with 595,000 given directly 8 to our unit. And camp cards grossed 403,530 on 80,706 cards 9 that were sold, with $178,000 retained by 224 units. Both 10 the fundraising programs help scouts to enjoy the great 11 outdoors, and more importantly, we could impact the lives of 12 more youth than we did in 2013. Also, the Eagle Scouts 13 service products of year the Adams award for his work 14 supporting the rehabilitation program and church. One of our 15 San Antonio local Eagle Scouts, Ricardo Navarro with Troop 16 110, was recognized as the recipient of the 2014 Alamo Area 17 Council Glenn A. and Melinda W. Adams Eagle Scout service 18 project award. The national B.S.A. honors outstanding Eagle 19 Scout service projects throughout the country, and the Alamo 20 Area Council continues to receive the support of our 21 volunteers and community leaders, as well as are able to 22 continue the tradition of adventure, keeping the campfire 23 alive for all of our youth for years to come. Thank y'all. 24 JUDGE POLLARD: Thank you very much. 25 COMMISSIONER BALDWIN: Thank you. 2-23-15 9 1 COMMISSIONER MOSER: What are the boundaries of the 2 -- of the districts or the -- 3 MS. REDD: For Texas Hills? Our Texas Hills area? 4 COMMISSIONER MOSER: Yes. 5 MS. REDD: Well, that's actually -- I'm your 6 district executive for that, and my travel actually goes all 7 the way from Castroville, Hondo area, actually all the way to 8 north of -- I believe Mountain Home is where we have our most 9 northern section, so we even touch a little bit even into 10 Kendall County as well. 11 COMMISSIONER MOSER: Okay. 12 MS. REDD: So we are actually -- we are the 13 largest, or we're tied for largest. Our district covers 14 Floresville area as well. 15 COMMISSIONER MOSER: Thank you. 16 MS. REDD: Thank you. 17 COMMISSIONER REEVES: And then the Alamo -- the 18 Alamo area, what all does that cover? 19 MS. REDD: That covers -- I believe it's 13 20 different counties -- 13 different county areas. We have 21 quite a few districts within that, but we've got 22 everything -- you're looking from, like, the Floresville, 23 Castroville, south all the way up through here, so all in 24 all, it's -- I think the number is about 29,000 youth that we 25 actually -- we service. And, of course, over 7,000 adult 2-23-15 10 1 volunteers as well. 2 COMMISSIONER REEVES: Well, I think Boy Scouts is a 3 tremendous organization. I compliment the young man for 4 coming here today. Thank you, sir. 5 JUDGE POLLARD: Good job. 6 COMMISSIONER BALDWIN: Jake, you did a good job, 7 son. 8 JUDGE POLLARD: Sure did. 9 SHERIFF HIERHOLZER: Thank y'all. 10 MS. REDD: Thank y'all for your time today. 11 (Applause.) 12 JUDGE POLLARD: All right. Next Item, 1.2 on the 13 agenda; consider, discuss and take appropriate action on 14 request from Clay Barton to waive the rental fees for use of 15 the Event Hall at the Hill Country Youth Event Center for the 16 Texas Chief Deputy Association appreciation dinner on 17 June 11, 2015. 18 MR. BARTON: Good morning. 19 JUDGE POLLARD: Howdy. 20 MR. BARTON: This year I'm the president of the 21 association. We have our annual training conference here in 22 June. This is the 12th year -- consecutive year we've had 23 the training conference in Kerrville, and we've already voted 24 to have it here again next year. But I would like to request 25 on behalf of the -- Sheriff Hierholzer that we be able to 2-23-15 11 1 utilize the new Exhibit Hall for our appreciation banquet, 2 and waive the rental fee for the banquet and the chairs and 3 tables. 4 COMMISSIONER LETZ: Is it just the rental fee? 5 What about the -- 6 MR. BARTON: We'll pay the insurance fee. The 7 insurance fee will be paid. 8 COMMISSIONER LETZ: Clean-up? 9 MR. BARTON: We'll take care of clean-up. 10 MR. BOLLIER: Broom swept? 11 MR. BARTON: I'll see to it. 12 (Laughter.) 13 COMMISSIONER BALDWIN: You're dealing with guys 14 that carry guns. 15 MR. BOLLIER: Yes, sir, I know. 16 COMMISSIONER MOSER: He carries a broom. 17 MR. BOLLIER: I carry a broom, though. 18 COMMISSIONER LETZ: About how many people come to 19 this event? 20 MR. BARTON: There will probably be in excess of 21 200 people for the banquet, because people all -- generally, 22 our training conference is different than most, because the 23 majority of the guys bring their families for the week and 24 turn this into a vacation. So, we'll have activities set up 25 for the children, and -- but we'll be out of there by 2-23-15 12 1 midnight. We're going to shut it down at -- at 11 o'clock 2 and start busing people back to the Inn of the Hills, and 3 then we'll get -- 4 COMMISSIONER LETZ: On the banquet side, do we -- 5 the facilities out there right now, will they be sufficient? 6 MR. BARTON: Buzzie's going to just cater it. 7 COMMISSIONER LETZ: Okay. 8 COMMISSIONER REEVES: Do we have anything that day, 9 Jody? 10 MS. GRINSTEAD: No, I've already got them penciled 11 in. 12 COMMISSIONER MOSER: So this is just for the 13 banquet? 14 MR. BARTON: Yes, sir. We have the conference at 15 the Inn of the Hills. 16 COMMISSIONER MOSER: Okay. 17 MR. BARTON: We generally have the banquet there, 18 but this year we decided to do something a little bit 19 different. And the board came out and looked during the 20 stock show at the new facility, and -- because I requested 21 that we might just do something different this year and have 22 a -- a dance instead of have a speaker afterwards during 23 the banquet, and it seemed to be a favorable -- 24 COMMISSIONER REEVES: Who's the president of this 25 association? 2-23-15 13 1 MR. BARTON: I'm the president of the association. 2 COMMISSIONER REEVES: I thought so. I think it's a 3 very good -- I didn't catch that part, but I think it's a 4 very good tribute to Clay for all your hard work -- 5 MR. BARTON: Thank you. 6 COMMISSIONER REEVES: -- and service to the county. 7 Normally, I don't want to waive the fees on this new 8 building, but in this instance, since it is quasi-county, 9 with Clay being president and representing it, I'll make a 10 motion in this instance to waive the rental fees for that 11 night. 12 COMMISSIONER BALDWIN: And tables and chairs? 13 COMMISSIONER REEVES: And tables and chairs. 14 COMMISSIONER BALDWIN: Second. 15 COMMISSIONER MOSER: What's our policy on rentals 16 for nonprofits? 17 COMMISSIONER REEVES: Half. 18 COMMISSIONER MOSER: Half. 19 COMMISSIONER REEVES: Half the published rate, 20 whatever the event would be. 21 COMMISSIONER MOSER: Okay, for nonprofit? Yeah, 22 okay. But this would just be a waiver. What's the normal 23 rate, Jody, on -- 24 MS. GRINSTEAD: For up to 250 people is 1,500. 25 COMMISSIONER MOSER: Okay. 2-23-15 14 1 COMMISSIONER REEVES: And then half of that would 2 be 750. 3 COMMISSIONER MOSER: 750, okay. 4 JUDGE POLLARD: All right. Is there any further 5 discussion? There being none, those in favor of the motion, 6 signify by raising your right hand. 7 (The motion carried by unanimous vote, 4-0.) 8 JUDGE POLLARD: It's 4-0, unanimous. 1.3; 9 consider, discuss -- 10 MR. BARTON: Thank you, Judge. 11 JUDGE POLLARD: You bet. Thank you. Consider, 12 discuss, and take appropriate action on request to use Flat 13 Rock Park for U.G.R.A. annual river clean-up to be held on 14 July 25th from 7 a.m. to 1 p.m. Tara Bushnoe. 15 MS. BUSHNOE: Good morning, Judge. Good morning, 16 Commissioners. I'm Tara Bushnoe with Upper Guadalupe River 17 Authority, and U.G.R.A.'s hosting our 12th annual river 18 clean-up this summer, July 25th, and we're requesting 19 permission to use Flat Rock Park again this year. Although 20 the volunteers spread out throughout the county for the 21 clean-up portion of it, we like to have a headquarters where 22 they drop off the trash and where we also have some events 23 for them before and after the clean-up. We set up some 24 tables for registration, refreshments. We do a raffle, have 25 a little ecological fair to share information about the 2-23-15 15 1 Guadalupe River. So, based on the previous years, we expect 2 about 250 to 300 people, and anywhere from about 5,000 to 3 10,000 pounds of trash. And we'll make sure that that trash 4 pile is picked up by 5 p.m. on the day of the clean-up. We 5 generally have it piled down on the -- at the boat ramp area, 6 since that's on the asphalt portion of the park, and we set 7 up our -- our tents and tables up near the entrance of the 8 park. So, this will be the third year we've had the clean-up 9 at Flat Rock, and it's worked out really well, and look 10 forward to the opportunity to partner with the County again 11 on this event. 12 COMMISSIONER MOSER: I think it just -- looking at 13 that, the way you did it at Flat Rock compared to Louise Hays 14 Park, it worked well at Louise B. Hays, but with Flat Rock, 15 it looked like it was really efficient. 16 MS. BUSHNOE: Yes, and the shade helped a 17 tremendous amount. There's more shade at Flat Rock. And 18 you're right, the efficiency of kind of getting people in and 19 out, we're able to move traffic a lot better. 20 COMMISSIONER MOSER: And then down at the -- 21 dumping the trash down by the boat ramp is out of the way, 22 too. So -- 23 MS. BUSHNOE: Right. 24 COMMISSIONER MOSER: Okay, super. 25 JUDGE POLLARD: Is there a motion? 2-23-15 16 1 COMMISSIONER MOSER: I'll make a motion that we 2 allow U.G.R.A. to use Flat Rock Park this year for the third 3 time for helping in the river clean-up, and it's for the -- 4 when's the date again? 5 MS. BUSHNOE: July 25th. 6 COMMISSIONER MOSER: July 25th. 7 COMMISSIONER LETZ: Second. 8 JUDGE POLLARD: Any further discussion? There 9 being none, those in favor, signify by raising your right 10 hand. 11 (The motion carried by unanimous vote, 4-0.) 12 JUDGE POLLARD: It's 4-0, unanimous. Thank you, 13 ma'am. 14 MS. BUSHNOE: Thank you. 15 COMMISSIONER MOSER: Thank you, Tara. 16 JUDGE POLLARD: 1.4; consider, discuss, and take 17 appropriate action on proclamation for American Red Cross to 18 declare the month of March as Red Cross month. Steve 19 Pautler, Jacques Dubose. 20 MR. PAUTLER: Yes, sir. 21 JUDGE POLLARD: How are you today, sir? 22 MR. PAUTLER: I'm very well. My name is Steve 23 Pautler, and my day job, I'm Chief Operating Officer of the 24 Peterson Regional Medical Center. I'm here today as chair of 25 the board of Texas Hills District of the American Red Cross 2-23-15 17 1 chapter, and we'll be celebrating our 100th anniversary in 2 2017, so we're starting to get excited about that already. 3 So, I don't know if you had procedural issues, or if you 4 wanted me to expound on -- 5 COMMISSIONER BALDWIN: Tell us about it. 6 MR. PAUTLER: Thank you very much. First of all, 7 I'd like to thank you for your time, and recognize what an 8 honor it is to have the consideration of our flag up on the 9 flagpole. It's something we don't take lightly. And the Red 10 Cross is a symbol around the world of comfort where and when 11 it's needed the most. So we -- as the American Red Cross, we 12 supply blood and blood products through most of America, and 13 not locally, but we serve military around the world in times 14 of crisis. So, when a family member has a crisis at home, 15 contacting and helping get these family members home, we're 16 facilitating contact. There's community disasters that are 17 famous, and we've had floods here in Kerr County where the 18 Red Cross was instrumental in helping put lives back 19 together. The most common disaster, though, is house fires, 20 and so helping get smoke detectors out to homes, help getting 21 awareness out, and then getting business -- businesses ready 22 for disasters, as well as something that we're the first 23 district in the nation to conduct that, the seminar that we 24 did last fall to help businesses prepare for disaster. So, 25 we really have a genuine first. 2-23-15 18 1 The funds that are supplied to the Red Cross, 2 90 percent of it goes towards the intended outcome. That's a 3 90 percent effectiveness rate, and about 90 percent of the 4 time worked for the American Red Cross is actually volunteer 5 time nationally, so we are very dependent on the 6 contributions of citizens throughout the country and locally. 7 We're looking for 80 people this year to be what's called a 8 hero, to be a $1,000 donor or greater. And happy to be in 9 that club already, and hoping to get at least 79 more people 10 to help us out with that. $50 will provide shelter and food 11 for one person for a day. $1,000 would feed 100 people one 12 meal during a disaster, and we're blessed not to have too 13 many here. I'm going to knock on wood. I hope I don't jinx 14 myself here. But times are hard everywhere, and we're trying 15 to be exceptionally good stewards of the funds that people 16 give us. And one of the elements of that is that we have 17 expanded, through the Red Cross, the district that we serve. 18 We did serve eight counties, and now we've recently added -- 19 added up to 18 counties, so the area we reach goes from 20 Boerne to Del Rio. 21 And so when a disaster happens -- as I mentioned, 22 the most common one is a home fire -- anywhere in that 23 18-county area, local folks will respond, and they also 24 respond to places like San Antonio and Waco. Volunteers here 25 go wherever a disaster happens, so we train the folks here to 2-23-15 19 1 be ready at all times. Safety education, like my wilderness 2 first-aid card so I can go out to Camp Bear Creek with my son 3 as his scouting experience, and my mother's training in 1948 4 that she got in her training. So, locally, around the world, 5 and in lots of different ways, the Red Cross stands ready to 6 help, and we look to partner with folks, including our 7 March 5th heroes luncheon at Schreiner University. We hope 8 to see some folks there. Birdies for Charity is another 9 element that we're looking for participation. That's going 10 to be March 26th through the 9th, a golf tournament in San 11 Antonio. We're also going to participate in Big Give San 12 Antonio. So, we're not only relying on Kerr County's 13 exceptional generosity, but we are looking for other help as 14 well to help meet those needs for that 18-county-and-beyond 15 area. 16 JUDGE POLLARD: Okay. Why don't we consider 1.5 at 17 the same time? The first request on 1.4 is to declare the 18 month of March Red Cross month, and then 1.5, you're asking 19 for the right to fly the Red Cross flag at the courthouse for 20 the month of March to bring awareness and commemorative Red 21 Cross -- to commemorate Red Cross month. Okay, does that 22 sound appropriate? 23 COMMISSIONER MOSER: Mm-hmm. 24 COMMISSIONER LETZ: Move approval. 25 JUDGE POLLARD: You move for approval as to both 2-23-15 20 1 items, 1.4 and 1.5? 2 COMMISSIONER LETZ: As to 1.4. Do them separately, 3 if it's all right. 4 JUDGE POLLARD: Okay. All right, as to 1.4. 5 COMMISSIONER BALDWIN: Second. 6 JUDGE POLLARD: There's a second. Any further 7 discussion? 8 COMMISSIONER MOSER: Yeah, a question. You 9 mentioned -- and this is a very interesting point. You said 10 that of the money contributed to Red Cross, 90 percent goes 11 to -- 12 MR. PAUTLER: Services. 13 COMMISSIONER MOSER: -- application? 14 MR. PAUTLER: Yes. 15 COMMISSIONER MOSER: For emergencies and all. 16 So, 10 percent or something like that is administrative, 17 et cetera, et cetera? 18 MR. PAUTLER: Yes, sir. 19 COMMISSIONER MOSER: That's a good percentage. 20 'Cause I think Red Cross has gotten a black eye in the past 21 over circumstances -- I may be incorrect -- on being a higher 22 administrative cost, but I think that's really good. 23 COMMISSIONER BALDWIN: I think the question is on 24 that same question I have. Does my donation stay in this 25 region, or does it go to a headquarters somewhere? 2-23-15 21 1 MR. PAUTLER: If you're donating to the local Red 2 Cross chapter, it stays locally. If you donate to the one in 3 D.C., then they use it -- you can designate funds, just like 4 you can with any not-for-profit, so you can say only for the 5 disaster in the Philippines, for example, or only for 6 recovery in the grain silo -- or the feed explosion in Waco. 7 You can designate for a particular disaster. You can 8 designate only for local house fires. But if you donate to 9 the local chapter, it does stay locally. 10 COMMISSIONER MOSER: And your headquarters is here 11 across the street? 12 MR. PAUTLER: Yes, sir. 13 JUDGE POLLARD: All right. And with that, what 14 area does that -- does that include the whole area you talked 15 about? Or is that -- 16 MR. PAUTLER: That includes the whole area we 17 talked about. It was eight counties this last summer, and 18 then they're trying to be more expansive; they're trying to 19 cover more ground with the same number of people, and so 20 that's when it increased from eight counties to 18. 21 COMMISSIONER MOSER: Okay. 22 MR. PAUTLER: So, from Boerne to Del Rio, and I 23 forget the northern and southern borders, but it's a strip. 24 COMMISSIONER MOSER: Okay. 25 JUDGE POLLARD: Any further discussion? There 2-23-15 22 1 being none, those in favor of the motion, signify by raising 2 your right hand. 3 (The motion carried by unanimous vote, 4-0.) 4 JUDGE POLLARD: It's unanimous, 4-0. Now, on 1.5, 5 consider, discuss, take appropriate action on request for 6 American Red Cross to fly the Red Cross flag at the 7 courthouse for the month of March to bring awareness and 8 commemorate Red Cross month. 9 COMMISSIONER LETZ: Move approval. 10 COMMISSIONER REEVES: Second. 11 JUDGE POLLARD: Any further discussion? 12 COMMISSIONER MOSER: Do we have any policy on what 13 flags we fly or do not fly? Or is it just up to the Court to 14 decide? 15 COMMISSIONER LETZ: I'm not aware of a policy. 16 COMMISSIONER MOSER: I'm not either. Okay, that's 17 my only question. All right. 18 JUDGE POLLARD: Well, I would say that it's implied 19 that there's a policy now because of this; that we have to 20 come to Commissioners Court to get permission to do that. 21 COMMISSIONER MOSER: Right. 22 COMMISSIONER LETZ: Right. 23 JUDGE POLLARD: Is the policy henceforth, okay? 24 COMMISSIONER MOSER: Good policy. (Laughter.) 25 JUDGE POLLARD: All right. 2-23-15 23 1 COMMISSIONER BALDWIN: It may be also some kind of 2 policy in the governor's office, 'cause I know a lot of times 3 the governor's office sends word down here to fly a flag at 4 half mast for certain issues. So I -- and I've always 5 wondered about that, if -- if he's not here. The governor is 6 not the one that has -- has the policy. But I'm certainly in 7 favor of taking care of things locally. 8 JUDGE POLLARD: Okay. Any further discussion? 9 There being none, those in favor of the motion, signify by 10 raising your right hand. 11 (The motion carried by unanimous vote, 4-0.) 12 JUDGE POLLARD: It's 4-0, unanimous. Thank you, 13 sir. 14 MR. PAUTLER: Thank you. 15 COMMISSIONER MOSER: Thank you, Steve. Good to see 16 you. 17 MR. PAUTLER: Thank you. 18 JUDGE POLLARD: By the way, is your last name 19 Butler? 20 MR. PAUTLER: No, sir. It's P-a-u-t-l-e-r. 21 JUDGE POLLARD: Oh. 22 MR. PAUTLER: Something I've cursed my ancestors 23 over more than twice. (Laughter.) Thank you. 24 JUDGE POLLARD: Well, it's spelled right on the 25 agenda, then. Thank you, sir. All right. 1.6, update from 2-23-15 24 1 Friends of the Kerr County Historical Commission regarding 2 the historical exhibit at the Schreiner Mansion. Nancy 3 Alford. Is Nancy Alford here? 4 COMMISSIONER BALDWIN: 9:30. 5 COMMISSIONER REEVES: It's a timed item, Judge. 6 JUDGE POLLARD: All right. We'll come back to it, 7 then. 1.7; consider, discuss, and take appropriate action 8 ratifying court approval from 2-9-2015 for environmental 9 impairment liability coverage for 2-23-2015, in the amount of 10 $7,081.43 for a three-year term under current terms with 11 Texas Association of Counties. Dawn? 12 MS. LANTZ: Good morning. Good morning, 13 Commissioners. This is just -- I need a ratification on the 14 approval y'all gave me on the 9th for this motion. 15 COMMISSIONER LETZ: Move approval. 16 COMMISSIONER REEVES: Second. 17 JUDGE POLLARD: Any further discussion? There 18 being none, those in favor, signify by raising your right 19 hand. 20 (The motion carried by unanimous vote, 4-0.) 21 JUDGE POLLARD: It's 4-0, unanimous. Thank you, 22 Dawn. 23 MS. LANTZ: Thank you. 24 JUDGE POLLARD: 1.8; consider, discuss, and take 25 appropriate action to request unclaimed capital credits 2-23-15 25 1 received from Electric Cooperative pursuant to Section 74.602 2 of the Texas Property Code from the Texas Comptroller of 3 Public Accounts, and authorize Judge Pollard to prepare 4 letter of request. Jeannie Hargis. 5 MS. HARGIS: This is a standard procedure for us to 6 request these capital credits that the State has given us 7 back from the electric company, so I just need approval. 8 COMMISSIONER LETZ: I move approval. 9 COMMISSIONER MOSER: Second. 10 JUDGE POLLARD: Any further discussion? 11 COMMISSIONER LETZ: Just a question. How much did 12 we get last year out of this? 13 MS. HARGIS: I think it's around $1,000. 14 COMMISSIONER LETZ: Okay, thank you. 15 COMMISSIONER BALDWIN: And so we -- we don't need a 16 specific number? We don't know what the number is? 17 MS. HARGIS: It's based on what they billed, based 18 on what the electric co-op bills. It's their annual gross 19 that we get our percentage off of. 20 COMMISSIONER BALDWIN: Thank you. 21 JUDGE POLLARD: All right. Is there any further 22 discussion on it? There being none, those in favor, signify 23 by raising your right hand. 24 (The motion carried by unanimous vote, 4-0.) 25 JUDGE POLLARD: It's 4-0, unanimous. We'll go to 2-23-15 26 1 1.9. 2 COMMISSIONER MOSER: I want to defer that, Judge. 3 We've got some additional information we're going to get on 4 that subject here shortly. We'll bring it back. 5 JUDGE POLLARD: Okay. 6 COMMISSIONER BALDWIN: Bring it back today? 7 COMMISSIONER MOSER: No, bring it back at a 8 future -- 9 COMMISSIONER BALDWIN: Okay. 10 COMMISSIONER MOSER: -- Commissioners Court. 11 JUDGE POLLARD: Okay. All right. 1.10; consider, 12 discussion, and take appropriate action to approve contract 13 with Specialty Program Insurors, a division of Haas and 14 Wilkerson Insurance, to provide insurance for events at the 15 Hill Country Youth Event Center. 16 MS. GRINSTEAD: This is just the insurance company 17 that we use when we have private parties, and they have to 18 have general liability insurance. So, Ilse's already 19 reviewed it. I just need approval. 20 COMMISSIONER MOSER: This is just for the Exhibit 21 Hall? 22 MS. GRINSTEAD: For any of the events at the Youth 23 Event Center. 24 COMMISSIONER MOSER: Oh, okay. 25 MS. GRINSTEAD: It's primarily the Event Hall, is 2-23-15 27 1 what we use it for. 2 COMMISSIONER REEVES: The liability policy. 3 MS. GRINSTEAD: Exactly. 4 COMMISSIONER MOSER: Okay. 5 COMMISSIONER LETZ: Move approval. 6 COMMISSIONER MOSER: Second. 7 COMMISSIONER REEVES: Second. 8 JUDGE POLLARD: What are the limits? Do we know 9 what the limits of the policy are? 10 MS. GRINSTEAD: A million dollar general aggregate. 11 JUDGE POLLARD: Okay. All right. Is there any 12 further discussion? Those in favor of the motion, signify by 13 raising your right hand. 14 (The motion carried by unanimous vote, 4-0.) 15 JUDGE POLLARD: It's 4-0, unanimous. Consider, 16 discuss, and take appropriate action to appoint Jody 17 Grinstead as a member of the Kerr County Child Services 18 Board. Mr. Baldwin? 19 COMMISSIONER BALDWIN: Thank you. I move for 20 approval to appoint Jody Grinstead as a member of the Kerr 21 County Child Services Board. And I'll second that motion, if 22 nobody else does. 23 COMMISSIONER MOSER: What does that board do? 24 COMMISSIONER BALDWIN: It -- 25 MS. GRINSTEAD: I don't know a whole lot about it. 2-23-15 28 1 COMMISSIONER BALDWIN: She's going to be a new 2 member here in just a moment. It is -- let's say that 3 the group -- the state group goes through the courts and they 4 remove a child from someone's home. 5 COMMISSIONER MOSER: Mm-hmm. 6 COMMISSIONER BALDWIN: That child has to be 7 clothed, and -- and this is our -- we have this board by law, 8 state law, and they -- the reason you don't know anything 9 about it is because they fly under the radar all the time. 10 And we like to keep that it way. But they will clothe that 11 child, and they will see that if that -- if that kid goes all 12 the way through school and gets a diploma, we'll help pay for 13 the diploma -- the little suit that you graduate in. 14 Bottles, diapers, just -- you know, just a myriad of all 15 kinds of things that help with needy kids. 16 COMMISSIONER MOSER: Okay. So this -- this is 17 totally different from CASA, the Court-appointed child 18 advocate -- 19 COMMISSIONER BALDWIN: It's a cousin. 20 COMMISSIONER MOSER: Okay. 21 COMMISSIONER BALDWIN: It's a cousin, but this is 22 totally our -- Kerr County's program. 23 COMMISSIONER MOSER: And so it gets funded by? 24 COMMISSIONER BALDWIN: Kerr County. 25 COMMISSIONER MOSER: By the County, so we have that 2-23-15 29 1 in our budget. 2 COMMISSIONER BALDWIN: And they have fundraisers. 3 COMMISSIONER MOSER: Okay. So that's in our budget 4 to -- okay. Okay, good enough. Thank you. 5 JUDGE POLLARD: Is there a second? 6 COMMISSIONER MOSER: Second. 7 JUDGE POLLARD: Been moved and seconded for 8 approval of Item 1.11, appointing Jody Grinstead as a member 9 of the Kerr County Child Services Board. Any further 10 discussion? There being none, those in favor, signify by 11 raising your right hand. 12 (The motion carried by unanimous vote, 4-0.) 13 JUDGE POLLARD: It's 4-0, unanimous. 14 COMMISSIONER LETZ: It's 9:30 now. 15 JUDGE POLLARD: Okay. 16 COMMISSIONER BALDWIN: She's here. 17 JUDGE POLLARD: Okay. We'll go to Item 1.9; 18 consider, discuss, and take appropriate action regarding 19 Center Point wastewater project -- sewer project. 20 COMMISSIONER MOSER: 1.6. 21 JUDGE POLLARD: I'm sorry. All right, it's 1.6. 22 Update from Friends of the Kerr County Historical Commission 23 regarding the historical exhibit at the Schreiner Museum. 24 Nancy Alford. 25 MS. ALFORD: Hi. Good morning. We worked with a 2-23-15 30 1 few -- a couple of you earlier in the summer, to -- 2 COMMISSIONER MOSER: Thanks, Nancy. 3 MS. ALFORD: -- help us with the research that was 4 associated with this project, and so I wanted to let you know 5 where we are. 6 (Judge Pollard left the courtroom.) 7 MS. ALFORD: And in completing the project, we -- 8 in December of 2013, the Friends made a proposal to Schreiner 9 University that a historical exhibit be placed in Schreiner 10 Mansion, and -- by Friends of the Kerr County Historical 11 Commission. It took several months in order for the 12 university to approve that, but they did, and then there were 13 several months of negotiations regarding the terms of the 14 agreement between the Friends and Schreiner University, and 15 all that was worked out. In September, we began working on 16 the project, and we selected the topic, which is "The Story 17 of Us," the impact of tuberculosis on the development of Kerr 18 County. We selected an opening date also in September, and 19 began researching and reaching out to the community for input 20 of items and stories and stuff for this exhibit. We started 21 publicity in November and started collecting items for the 22 exhibit. In December, we decided that we would schedule a 23 series of lectures to go along with this exhibit, and so 24 those have been scheduled also with different topics that are 25 sub-topics of the -- of the main idea. We'll be putting 2-23-15 31 1 together the exhibit in the next 10 days or so, and it will 2 be opening on March the 7th, and we would like very much if 3 you all would be able to attend. We will have a lecture that 4 evening that's kind of just an overview of the whole topic. 5 Later lectures will include one about the Butt family and 6 Father Kemper, one about the development of the V.A. Hospital 7 and other local treatment facilities that started out as TB 8 treatment facilities. There will be one about some of the 9 physicians that were involved in this phenomenon, and -- and 10 then hopefully we'll have a music program to close the 11 exhibit that will be about the music of Jimmy Rogers, because 12 he was also a TB victim who came here. So, that's it. We 13 would like for you to come, and I hope that you'll enjoy it. 14 COMMISSIONER LETZ: Can you -- just out of 15 curiosity, I know that Kendall and Kerr County, maybe even 16 Gillespie County, were areas where people were sent to 17 recover from tuberculosis. 18 MS. ALFORD: Mm-hmm. 19 COMMISSIONER LETZ: Why was the area chosen? Do 20 you have any idea? 21 MS. ALFORD: Climate. 22 COMMISSIONER LETZ: Climate? 23 MS. ALFORD: Mm-hmm. At the time, late 19th 24 century, early 20th century, with no medical treatment for 25 tuberculosis, it was thought that a hot, dry climate, lots of 2-23-15 32 1 fresh air, lots of rest and good nutrition would help in the 2 treatment of TB. In some cases, it did. 3 COMMISSIONER MOSER: Is that the reason the Butt 4 family came here? That's what I'd heard. 5 MS. ALFORD: Mm-hmm. 6 COMMISSIONER MOSER: Okay. 7 MS. ALFORD: So, it will be interesting. Hope to 8 see y'all there. 9 COMMISSIONER MOSER: So, if we -- if we could 10 eliminate this dry climate, we may not be -- okay. Thanks, 11 Nancy. 12 COMMISSIONER BALDWIN: So, March 7th is the day? 13 MS. ALFORD: Mm-hmm. 14 COMMISSIONER BALDWIN: And we're invited. Is 15 somebody going to let us know what time of the day and that 16 kind of stuff? 17 MS. ALFORD: It's on the little card. 18 COMMISSIONER BALDWIN: Oh, it's on this card here? 19 MS. ALFORD: Mm-hmm. 20 COMMISSIONER BALDWIN: And on the picture, I 21 noticed that there's a perfectly good musical instrument 22 sitting out here. I hope they don't let that thing go to 23 ruin. 24 MS. ALFORD: That picture is from one of the tent 25 communities that existed, and -- and it was donated to us by 2-23-15 33 1 a resident whose family lived in that tent. 2 COMMISSIONER MOSER: Wow. Thanks, Nancy. 3 COMMISSIONER BALDWIN: Thank you. Nancy Alford is 4 a Tivy High School graduate. Any action? Do you think that 5 needs to be -- is it required that we accept it? We'll just 6 -- it is accepted. Let's go to Item 1.12; consider, discuss, 7 take appropriate action to obtain the services of Texas Hill 8 Country Cleaning to clean the Event Hall at the Hill Country 9 Youth Event Center on a weekly basis. Mr. Bollier? 10 MR. BOLLIER: Yes, sir. Thank you, sir. Good 11 morning to all of you. As I had mentioned in the past, I 12 didn't think that I would have an adequate staff to keep the 13 new facility clean. After just one event in the new hall, I 14 am now certain that I do not. Therefore, I am requesting 15 that we hire Texas Hill Country Cleaning to come in weekly, 16 probably on Tuesdays, to clean the Event Hall. This would 17 include bathrooms, offices, hallways, and floors. There 18 would be an additional fee to clean the walls as needed. 19 That would free up my staff to do the set-ups and take-downs 20 that are required for each event. I have an e-mail here from 21 Ms. Catie West, if I can find it. "For cleaning the whole 22 facility, consisting of sweeping, mopping, wiping down 23 baseboards and cleaning all the restrooms, my price is $430 24 weekly. For cases when the walls need to be cleaned, 4 foot 25 and down, my price is $770. If you have any questions, feel 2-23-15 34 1 free to call." 2 COMMISSIONER MOSER: Tim, question. 3 MR. BOLLIER: Yes, sir? 4 COMMISSIONER MOSER: This is every week? 5 MR. BOLLIER: Every week, yes, sir. 6 COMMISSIONER REEVES: Even the weeks that there's 7 not events? 8 COMMISSIONER LETZ: I don't think -- 9 MR. BOLLIER: I don't think we have any weeks 10 without an event. 11 COMMISSIONER REEVES: Well, I'm just kind of using 12 the middle of December through January. Are we going to have 13 to pay them that amount when the stock show's in there? 14 MR. BOLLIER: I don't know how we're going to do 15 that. I don't think that we can even get them in there, to 16 tell you the truth. 17 COMMISSIONER REEVES: That's what I'm saying. Are 18 we committing to these figures 52 weeks a year? Or -- 19 COMMISSIONER MOSER: As provided? 20 MR. BOLLIER: It's going to be a time provided 21 thing. I talked to her about all this, and these weeks that 22 we don't do it, which the only week that -- the only time I 23 can think of not doing it would be during stock show. 24 COMMISSIONER LETZ: Right. I think that the -- you 25 know, the biggest question right now is it's a budget impact, 2-23-15 35 1 and I think that the -- I've talked to Tim a little bit about 2 this. This is not a contract for a year; it's -- it's a 3 weekly service, and he can cancel it one week if we don't 4 want them. 5 MR. BOLLIER: Right. 6 COMMISSIONER LETZ: So that's -- 7 MR. BOLLIER: Because we're not signing any kind of 8 contract. 9 COMMISSIONER MOSER: It's as needed. 10 COMMISSIONER BALDWIN: "As needed" is the key. 11 COMMISSIONER MOSER: That's the key. 12 COMMISSIONER LETZ: As needed. And I think the -- 13 and I think that this is a -- makes a lot of sense in the 14 short term. Later on in the agenda, there's some other items 15 that will relate to all this, but the question really would 16 be from a budget standpoint. 17 COMMISSIONER MOSER: Yeah. So, this is potentially 18 $25,000 or something like that. 19 COMMISSIONER LETZ: Right. But going into the -- 20 you know, for right now, I'm not sure what Tim has in the 21 maintenance budget, what funds are, you know -- you know, I 22 don't know what the budget items are. I think it's a budget 23 impact as much as anything. I certainly think it's a good 24 idea to contract something like this out, but it's a matter 25 of -- we have to look at the budget as well. 2-23-15 36 1 COMMISSIONER MOSER: So -- yeah. So, what -- Tim 2 must have something in his budget. I mean, this wasn't a 3 surprise that we're going to do an exhibit hall. 4 MR. BOLLIER: It's not -- I would not have enough 5 money to cover this. 6 COMMISSIONER MOSER: No, but you've got something. 7 MR. BOLLIER: I have some. 8 COMMISSIONER MOSER: Yeah. So if we got 25,000, it 9 can be offset by something that's in your budget. 10 MR. BOLLIER: Yes, sir. 11 COMMISSIONER LETZ: But it's not going to be -- 12 we're talking about this budget year; it's only half a year. 13 COMMISSIONER MOSER: I understand. I'm just 14 talking about in general. 15 COMMISSIONER LETZ: The maximum, if they came every 16 week through the rest of the budget year, we're talking 17 $12,000. 18 COMMISSIONER MOSER: Right, right, right. So, 19 therefore, 12,000 minus whatever in Tim's budget. 20 MR. BOLLIER: And then we'd have to budget that for 21 next year. 22 COMMISSIONER LETZ: Right. 23 COMMISSIONER MOSER: I understand. 24 COMMISSIONER LETZ: And I think the -- what you 25 need, Tim, is to get with the Auditor and do a budget 2-23-15 37 1 amendment, at least for three months, something like that, 2 and probably out of your budget, whether it's repairs or 3 whatever line item you may have. 4 MR. BOLLIER: Okay. 5 COMMISSIONER LETZ: But from -- and I don't know 6 that that requires -- as long as they -- the budget amendment 7 would be the approval. I don't know that it has to come back 8 to us to actually approve hiring them. Maybe a contract 9 services line item or something like that in Tim's budget, or 10 part-time. Probably contract services; that's what we're 11 really talking about. 12 COMMISSIONER MOSER: What do we charge for clean-up 13 there now? 14 MS. GRINSTEAD: We have a clean-up deposit that 15 they don't get back if they don't clean up, but it's not 16 mopping floors and -- I mean -- 17 COMMISSIONER MOSER: Mopping floors and cleaning 18 commodes and all that kind of stuff. 19 (Judge Pollard returned to the courtroom.) 20 COMMISSIONER LETZ: That's the second part of the 21 -- that was the second part of my thought. Then I forgot. 22 COMMISSIONER MOSER: I knew you were going to go 23 there. 24 COMMISSIONER LETZ: I forgot. I think we could 25 offset it if we add $500, and possibly more, depending on 2-23-15 38 1 some other things Tim and I talked about to every contract. 2 COMMISSIONER MOSER: Yeah? 3 COMMISSIONER LETZ: I think we have the ability to 4 do that. We just add it to every contract from here on out. 5 COMMISSIONER MOSER: And cover this. 6 COMMISSIONER LETZ: And cover and pay for it. 7 COMMISSIONER MOSER: Perfect. Good second thought. 8 MS. GRINSTEAD: Let me -- the new contracts? I 9 mean, I don't know -- 10 COMMISSIONER LETZ: Well, I think we go to the 11 current ones. I think we go to the current ones and just say 12 that this is a -- you know, and try. I mean, I think it's 13 a -- a cost that absolutely should be passed on. They're 14 cleaning up some, but, you know, the building's going to take 15 cleaning. 16 COMMISSIONER MOSER: Right. I think it -- so, in 17 -- oh, I'm sorry. Go ahead. 18 COMMISSIONER BALDWIN: No, you go ahead. 19 COMMISSIONER MOSER: So Tim's going to come back 20 for the remainder of this year for a budget amendment, and in 21 light of this amount, work with Jeannie to find out what the 22 delta will be, and in light of what's already in your budget. 23 And then -- and the second thought is make it part of the -- 24 so, what action do we take today? 25 COMMISSIONER BALDWIN: Nothing. 2-23-15 39 1 COMMISSIONER MOSER: Okay. 2 COMMISSIONER BALDWIN: The -- the budget amendment 3 will be giving him the authority to do it, right? 4 COMMISSIONER LETZ: 'Cause he'll establish a 5 contract services line item. 6 COMMISSIONER BALDWIN: Which he doesn't have. 7 COMMISSIONER LETZ: Which he doesn't have. 8 COMMISSIONER BALDWIN: So, there's no action today? 9 COMMISSIONER LETZ: As I see it, no. 10 COMMISSIONER BALDWIN: As I see it too. 11 COMMISSIONER MOSER: Thank you. 12 COMMISSIONER LETZ: But I think -- 13 COMMISSIONER BALDWIN: Tim, did you -- your head 14 flopped down. What's that about? 15 MR. BOLLIER: I'm just -- I was really hoping to do 16 something. 17 COMMISSIONER REEVES: I don't see how we can. 18 COMMISSIONER LETZ: We can't. 19 COMMISSIONER MOSER: We don't have the numbers. 20 COMMISSIONER REEVES: Till we find out where we can 21 get the money. 22 MR. BOLLIER: Okay. 23 COMMISSIONER LETZ: We can -- if you have money in 24 your budget, we can authorize -- I guess authorize $1,000 25 today, and give the line item we're taking it out of, and 2-23-15 40 1 then tell the Auditor to put it into that line item, and that 2 will get us going for a month. 3 COMMISSIONER BALDWIN: Will that work, 4 Mrs. Auditor? 5 MS. HARGIS: Mm-hmm. 6 COMMISSIONER BALDWIN: Let's do that. 7 COMMISSIONER LETZ: I think we need to start, 8 'cause, I mean, we have events pretty much every week. 9 MR. BOLLIER: I just -- I'm just wanting to get 10 started on something, because those floors really need to be 11 mopped, and we're hand-mopping them at this time, and that 12 takes a lot of time, so I'm -- and they have -- they're going 13 to come in with a great big floor machine and mop that floor, 14 and it sure will make a lot of difference. 15 COMMISSIONER LETZ: Right. Repairs? I mean, do 16 you have a line item we can take it out of? 17 MS. HARGIS: Probably needs to come out of 18 maintenance for right now. It can come out of overtime as 19 well. 20 COMMISSIONER BALDWIN: And so your motion is going 21 to be to create that line item? 22 COMMISSIONER LETZ: For contract services, and in 23 the Maintenance Department, and funds to come from -- move 24 $1,000 into it initially from line items agreed to by the 25 Maintenance Director and Auditor. 2-23-15 41 1 COMMISSIONER BALDWIN: Is there a second? 2 COMMISSIONER MOSER: Second. 3 COMMISSIONER BALDWIN: Second. We have a motion 4 and second. Any further discussion? 5 COMMISSIONER LETZ: One more comment, and it is 6 related to that. I know Jody was up there jumping up and 7 down when I said -- County Attorney, can we modify our 8 agreements? 9 MS. BAILEY: I don't know. It seems to me like, as 10 a consumer, if I came in and made an agreement that I could 11 use the hall for $1,500, and then the County came back and 12 said, "That's really going to be $2,000," I might have a 13 problem with that. I think we probably have to wait to 14 attach it going forward. 15 JUDGE POLLARD: On a contractual basis. 16 COMMISSIONER LETZ: I think we need -- okay. And 17 so I guess you can't go out and ask them, but I think that we 18 need to -- well, we need another agenda item later, for next 19 meeting to talk about contracts out there. 20 COMMISSIONER MOSER: Tim, did you get a price from 21 anybody else? 22 MR. BOLLIER: No, sir, I did not. That's -- I got 23 one from another company, but they do not -- they're an 24 emergency company, and -- 25 COMMISSIONER MOSER: Yeah. Yeah. Why don't you, 2-23-15 42 1 between now and the next time you come back with a budget 2 amendment, why don't you see what other kind of prices you 3 can get? 4 COMMISSIONER LETZ: This -- and I don't know -- I 5 don't disagree with that, but this company is a local company 6 that does buildings like this. 7 COMMISSIONER MOSER: Are there other local 8 companies? 9 MR. BOLLIER: I don't know. They do -- 10 COMMISSIONER LETZ: This cleaning company does -- 11 what is it? -- does the Cailloux Center. 12 MR. BOLLIER: They do the Cailloux Center, stuff 13 for Schreiner. They do stuff for somebody in Comfort; I'm 14 not sure who that was. 15 COMMISSIONER MOSER: All I'm saying is if there's 16 somebody else that does it. 17 MR. BOLLIER: I will look, sir. 18 COMMISSIONER MOSER: Of comparable experience and 19 capability. 20 MR. BOLLIER: Okay. 21 COMMISSIONER MOSER: Because I think you probably 22 need a machine to do that. 23 COMMISSIONER LETZ: Okay, right. 24 SHERIFF HIERHOLZER: Only thing I'd suggest is you 25 said 1,000, and if it's $430 a week, three weeks worth would 2-23-15 43 1 be 1,290, not 1,000. I don't know when y'all are going to 2 come back. 3 COMMISSIONER REEVES: That'll get us the next two 4 weeks. 5 COMMISSIONER LETZ: Auditor? 6 MS. HARGIS: We do have contract fees. 7 COMMISSIONER LETZ: In his budget? 8 SHERIFF HIERHOLZER: Mm-hmm. 9 COMMISSIONER LETZ: Any funds in it? 10 SHERIFF HIERHOLZER: Yes, 15,500. 11 COMMISSIONER LETZ: Okay. Well, let me withdraw my 12 motion. 13 COMMISSIONER BALDWIN: Withdraw your second? 14 COMMISSIONER MOSER: Yeah. 15 JUDGE POLLARD: Four weeks worth? 16 COMMISSIONER LETZ: No, 15,000, that's a year's 17 worth. 18 COMMISSIONER BALDWIN: So we have -- 19 SHERIFF HIERHOLZER: He probably has elevator and 20 other things in there, so -- 21 COMMISSIONER LETZ: Right. 22 COMMISSIONER BALDWIN: Withdrawing your second? 23 Withdrawing your motion? 24 COMMISSIONER LETZ: Yes. 25 COMMISSIONER BALDWIN: So, no action is taken here. 2-23-15 44 1 That's Item 1.12, Judge. It's complete. 2 JUDGE POLLARD: All right. 3 MR. BOLLIER: Okay. So, do it? 4 COMMISSIONER LETZ: Do it. 5 MR. BOLLIER: Thank you, sir. 6 JUDGE POLLARD: All right. We'll go to Item 1.13; 7 consider, discuss, and take appropriate action to set 8 workshop to discuss policies and procedures for Event Hall at 9 the Hill Country Youth Event Center. Tim? 10 MR. BOLLIER: Thank you, Judge. I'm requesting 11 that we set a workshop to discuss the Hill Country Youth 12 Event Center. I have spoken with the Sheriff, Judge Pollard, 13 and Jody about this, and we believe possible items of 14 discussion at the workshop would be 2016 bookings, 15 possibility of no longer allowing private parties out at the 16 facility, making changes to current contracted events, 17 cleaning after events if Hill Country Cleaning wasn't hired, 18 increased rental fees, increased cleaning deposit, policy 19 regarding use of alcohol, no B.Y.O.B., require T.A.B.C. 20 bartenders, close Riverside Drive, policy regarding guests in 21 excess of that listed on the contract. 22 COMMISSIONER LETZ: I think we need to do a general 23 operations workshop. I don't think we want to list them, 24 because if we miss something, we won't be able to talk about 25 it. I agree with the workshop. 2-23-15 45 1 COMMISSIONER REEVES: I agree. 2 COMMISSIONER MOSER: Do we want to limit it just to 3 the Event Hall, or do we want to make it -- since we got the 4 show barn -- 5 COMMISSIONER LETZ: I think the whole facility. 6 COMMISSIONER MOSER: Yeah, right, the whole 7 facility. 8 COMMISSIONER LETZ: The Event Center is the way 9 it's written. 10 COMMISSIONER MOSER: Right. So -- 11 COMMISSIONER LETZ: Yeah. 12 SHERIFF HIERHOLZER: Including River Star? It's 13 the entire -- 14 COMMISSIONER MOSER: I think we ought to talk about 15 the whole thing. 16 COMMISSIONER LETZ: At our next meeting. 17 COMMISSIONER MOSER: Yeah, the whole thing, right. 18 COMMISSIONER REEVES: I move -- do we need a motion 19 to set the workshop? 20 COMMISSIONER LETZ: Sure, make a motion. 21 COMMISSIONER REEVES: We need to set a workshop for 22 March 9th, 2015, for this agenda item. At 1:30? 23 COMMISSIONER MOSER: Can we change the agenda item 24 to be everything out at the Ag Barn? 25 COMMISSIONER LETZ: It is. That's what the whole 2-23-15 46 1 place is called. 2 COMMISSIONER MOSER: Okay. All right. 3 COMMISSIONER LETZ: Second. 4 JUDGE POLLARD: Been moved and seconded that we set 5 a workshop for March 9th at 1:30 for the entire center. 6 COMMISSIONER LETZ: I would, if it's okay with you, 7 add to that, "Discuss policies, procedures, and general 8 operations." 9 COMMISSIONER REEVES: Agreed. 10 JUDGE POLLARD: Okay. All right. Is there any 11 further discussion? There being none, those in favor of the 12 motion, signify by raising your right hand. 13 (The motion carried by unanimous vote, 4-0.) 14 JUDGE POLLARD: It's 4-0, unanimous. All right, 15 let's see, that's a timed one at 10:00. Let's go to 1.15; 16 consider, discuss, and take appropriate action to terminate 17 contract with Omni Elevator -- that's, parentheses, Schindler 18 Elevator, end parentheses -- for elevator services in the 19 Kerr County Courthouse effective June 1, 2015. 20 MR. BOLLIER: As we discussed last court meeting, I 21 have actually three different people taking care of my 22 elevators. I have two elevator companies, and then an 23 inspector. What I am recommending that we do is to have one, 24 which is called Thyssen Krupp, and then we have a contract 25 with them. Ms. Ilse, our County Attorney, has read the 2-23-15 47 1 contract. It actually will save us $200 a month. This way, 2 I can have Thyssen Krupp come in; they take care of my 3 elevators. They also do my elevator inspections. 4 JUDGE POLLARD: So they're going to inspect their 5 own work? 6 MR. BOLLIER: More or less. Actually, I don't know 7 if they do -- I don't know if they have their own inspectors, 8 or if they call in an inspector. 9 COMMISSIONER MOSER: But one reason is they're 10 under their authority. 11 COMMISSIONER LETZ: I think it's standard for -- I 12 mean, to inspect it; it's their elevator. They can -- 13 MR. BOLLIER: Like, if they come in, they inspect 14 the elevators and something's wrong with them, if something's 15 wrong, they fix it, okay? They fix it on the spot. I don't 16 have to worry about it. The way it is now, if my elevator 17 inspectors come in, they inspect it and something's wrong, 18 they say -- they put "not pass," so I have to make a phone 19 call to somebody else anyway. So, this just makes it easier. 20 JUDGE POLLARD: I think the word "inspections" is 21 maybe a little bit misleading. It's kind of like checking on 22 it. 23 COMMISSIONER MOSER: Sort of maintenance. 24 JUDGE POLLARD: Yeah. 25 COMMISSIONER REEVES: So, the first thing you need 2-23-15 48 1 us to do, Tim, is to approve to terminate the contract with 2 Omni Elevator? 3 MR. BOLLIER: Yes, sir. 4 COMMISSIONER REEVES: I so move. 5 COMMISSIONER BALDWIN: Second. 6 JUDGE POLLARD: Any further discussion? There 7 being none, those in favor, signify by raising your right 8 hand. 9 (The motion carried by unanimous vote, 4-0.) 10 JUDGE POLLARD: It's 4-0, unanimous. Thank you. 11 1.16; consider, discuss, and take appropriate action to 12 approve contract with Thyssen Krupp Elevator to service both 13 elevators in the Kerr County Courthouse, and allow the County 14 Judge to sign same, contract to become effective beginning 15 June 1, this year. 16 COMMISSIONER BALDWIN: I move for approval. 17 COMMISSIONER MOSER: Second. 18 JUDGE POLLARD: Any further discussion? If not, 19 those in favor, signify by raising your right hand. 20 (The motion carried by unanimous vote, 4-0.) 21 JUDGE POLLARD: It's 4-0, unanimous. 1.17; 22 consider, discuss, and take appropriate action to approve the 23 communication site agreement between Advantage Towers, LLC, 24 and Kerr County -- Kerr County, and the Sheriff. 25 SHERIFF HIERHOLZER: It's going to be one of the 2-23-15 49 1 new radio towers that we have to lease space from. This is 2 the Smoky Mountain tower here in town that will give us the 3 coverage in town with the new Motorola radio system. Now, 4 between now and September 30th, we have on here, and the 5 contract has been reviewed and approved by the County 6 Attorney. We have a starting date of April 1st. That may or 7 may not be a solid starting date. Dave Marrs with Advantage 8 Communications, this is his tower site, and until they start 9 hanging equipment on the tower, we will not be subject to the 10 lease, okay? It's just when all of that starts coming into 11 play. We're just trying to get everything into place. This 12 tower cost will be $975 a month. Between now and 13 September 30th, that is not a budgeted amount that I have in 14 my budget, okay. It will be figured into the new budget. In 15 the new budget on our tower leases, a lot of this one will be 16 covered, because there is a tower in Center Point that we 17 will not be using any more that we're paying a tower and a 18 land lease off of that is actually more than what this one 19 is, so it will be a wash in the new budget. 20 COMMISSIONER MOSER: Where's the town tower? 21 SHERIFF HIERHOLZER: This one is off what we call 22 Smoky Mountain; it's right over here in town, okay? 23 COMMISSIONER MOSER: Okay. 24 SHERIFF HIERHOLZER: But right now, the only thing 25 I can say is, I'm sure that the -- between now and September, 2-23-15 50 1 I have these extra funds through budget amendments and my 2 salary line items through deputy openings or jailer openings, 3 that it will just have to come from all those different line 4 items. But if it doesn't get installed before, like, you 5 know, April 1, you're only talking April, May, June, July, 6 and August, five months worth. Which -- 7 COMMISSIONER MOSER: So those funds that you 8 have -- and we talked about an emergency management 9 coordinator, so that's coming out of the same pot. 10 SHERIFF HIERHOLZER: It may have to come out of the 11 same. Neither one of those items do we have budgeted. 12 COMMISSIONER MOSER: Right. 13 COMMISSIONER BALDWIN: But all you're asking us to 14 do today is approve the agreement? 15 SHERIFF HIERHOLZER: Approve the agreement, yes. 16 COMMISSIONER REEVES: You've looked at it? 17 MS. BAILEY: I have. 18 JUDGE POLLARD: To start whenever they start 19 hanging something on the tower. 20 SHERIFF HIERHOLZER: That's correct. 21 JUDGE POLLARD: Which may happen as early as April? 22 SHERIFF HIERHOLZER: Maybe, but it doesn't look 23 like it. The one tower up at Mountain Home still has to have 24 some structural analysis and remediation done to it, so it 25 may not happen even in April, so that one's setting some 2-23-15 51 1 things off. But this is a definite tower -- in fact, it will 2 be the main tower site for this entire new system, so it will 3 be -- we have some of the equipment that has already come in. 4 It's stored at my office. But until they get all the rest of 5 this worked out, when they'll start hanging them, I don't 6 know. 7 COMMISSIONER MOSER: So moved on the request. 8 COMMISSIONER BALDWIN: Second. 9 JUDGE POLLARD: Actually, that Smoky Mountain, 10 that's pretty close to your office. 11 SHERIFF HIERHOLZER: It is. 12 JUDGE POLLARD: So -- 13 SHERIFF HIERHOLZER: It will be. Now, right now, 14 the closest tower we have in the current system -- this is 15 why, because with narrow-banding we lost so much and 16 everything, but the closest tower that actually covers 17 Kerrville is the Granada tower off the back end of Upper 18 Turtle Creek, okay? That's the closest tower in the current 19 system. This one will be right here, and actually cover 20 Kerrville. 21 COMMISSIONER BALDWIN: And it will give you better 22 reception inside this building? 23 SHERIFF HIERHOLZER: Definitely. Definitely, and 24 that's part of the contract. 25 COMMISSIONER BALDWIN: Motion and second. 2-23-15 52 1 JUDGE POLLARD: Is there any further discussion? 2 COMMISSIONER BALDWIN: I'd like to say that -- and 3 this is not a negative comment, but, boy, law enforcement 4 costs a lot of money. A lot of money. 5 JUDGE POLLARD: Well -- 6 SHERIFF HIERHOLZER: And it doesn't get cheaper, 7 unfortunately. 8 COMMISSIONER BALDWIN: No, I know it. 9 SHERIFF HIERHOLZER: I agree with you. 10 COMMISSIONER BALDWIN: Unbelievable. 11 JUDGE POLLARD: However, I've heard somebody in 12 here say you want the bad boys off the street. 13 COMMISSIONER BALDWIN: Absolutely. 14 JUDGE POLLARD: Okay. 15 COMMISSIONER BALDWIN: I'm voting yes on this one. 16 JUDGE POLLARD: All right. 17 COMMISSIONER MOSER: This is to help find them. 18 JUDGE POLLARD: All right. Those in favor of the 19 motion, signify by raising your right hand. 20 (The motion carried by unanimous vote, 4-0.) 21 JUDGE POLLARD: It's 4-0, unanimous. All right, 1. 22 -- let's see, 1.18; consider, discuss, and take appropriate 23 action on request to close Riverside Drive from H.E.B. family 24 fun -- for H.E.B. family fun day at Hill Country Youth Event 25 Center on February 28, 2015, from 8 a.m. to 8 p.m. 2-23-15 53 1 Commissioner Reeves. 2 COMMISSIONER REEVES: Yes, sir. This weekend, it's 3 a good thing, but it's one of these weekends where all three 4 of the venues at the event center, being the indoor arena, 5 the show barn, and the new exhibit hall are leased, and there 6 will be items going on. H.E.B. is having an employee family 7 fun day in the new show barn. They're expecting 8 approximately 2,500 people, not at one time, but during the 9 entire day. And in order to facilitate parking of those 10 guests at this event, they're going to have them enter off 11 27, and would like them to exit off -- onto Riverside Drive, 12 and I make a motion to close Riverside Drive from the 13 southwest corner of River Star to the southeast corner of the 14 entire event center facilities from 8 a.m. to 8 p.m., 15 Saturday, February 28th, 2015. 16 COMMISSIONER MOSER: I second that. 17 JUDGE POLLARD: Any further discussion? 18 COMMISSIONER BALDWIN: I just want to make a 19 comment. I think we need to talk about doing this in a 20 permanent way. 21 JUDGE POLLARD: I do too. 22 COMMISSIONER REEVES: I do too. 23 COMMISSIONER BALDWIN: It would just -- 24 JUDGE POLLARD: Maybe we could combine that with a 25 workshop. 2-23-15 54 1 COMMISSIONER LETZ: Sure. We can find out at least 2 legally what we have to do to close it. 3 JUDGE POLLARD: Yeah. 4 COMMISSIONER LETZ: Of course, I'm sure, you know, 5 there's some steps we have to take. 6 JUDGE POLLARD: Let's discuss that at the workshop. 7 COMMISSIONER LETZ: What portion we can close. 8 JUDGE POLLARD: Yeah. It's going to take a little 9 engineering out there. 10 COMMISSIONER BALDWIN: Yeah, somebody to survey. 11 JUDGE POLLARD: For the metes and bounds 12 description, yeah. 13 COMMISSIONER MOSER: And the floodplain. 14 JUDGE POLLARD: Yes. 15 COMMISSIONER MOSER: He just came in. 16 JUDGE POLLARD: All right, let's see. Those in 17 favor of the motion, signify by raising your right hand. 18 (The motion carried by unanimous vote, 4-0.) 19 JUDGE POLLARD: It's 4-0, unanimous. It's still 20 not quite 10:00, is it? 1.19; consider, discuss, and take 21 appropriate action to approve contract with Families and 22 Literacy, Inc., to allow the County Judge to sign same. This 23 is -- if you look in your -- in your package, you'll see 24 their request, and it pretty well speaks for itself. The 25 Families and Literacy and Mindy Wendele, who was formerly 2-23-15 55 1 with the downtown -- whatever they call that project. 2 COMMISSIONER LETZ: Main Street. 3 JUDGE POLLARD: Main Street project. And she's -- 4 they're requesting that we enter into a contract with this 5 Families and Literacy. I don't know much about it. 6 MS. GRINSTEAD: This is just a standard -- one of 7 our County-sponsored contracts like we do with K'Star, CASA. 8 It actually got sent out probably September of last year -- 9 or excuse me, October, right after we approved the budget, 10 but they just got it back to us. 11 JUDGE POLLARD: She just -- 12 MS. GRINSTEAD: It's just like our -- it's a 13 County-sponsored like we do the volunteer fire departments. 14 COMMISSIONER LETZ: And this is -- you know, 15 with -- generally, a lot of these we look at with a new 16 judge. I mean, last year, I know you were here, but this has 17 largely been used on those that the County Judge uses through 18 various functions on your judicial side, and agencies that 19 you use, we fund. Those that you don't use, we tend not to 20 fund. We have to draw a line somewhere. That's how in the 21 past we drew it, so when we're doing budget is a good time to 22 relook at a lot of these contracts. 23 COMMISSIONER MOSER: So this is just to enable 24 the -- something to be incorporated in the budget? 25 MS. GRINSTEAD: Well, it's already in the budget. 2-23-15 56 1 When the budget was approved in October, this is one of the 2 County-sponsored entities. 3 COMMISSIONER MOSER: Okay. 4 MS. GRINSTEAD: It's there. 5 COMMISSIONER BALDWIN: We've been funding them for 6 a number of years. 7 MS. GRINSTEAD: It was sent right after the budget 8 was approved. It's just taken them a long time to get it 9 back to us. 10 JUDGE POLLARD: But I think his point is 11 well-taken. That's for the current budget, right? 12 MS. GRINSTEAD: Exactly, yeah. 13 JUDGE POLLARD: But we're about to go into next 14 year's budget, and I think his point is well-taken there. We 15 need to take a look at all of these things that we -- we've 16 been doing. And I'm not too keen on saying we've always done 17 it. Let's take a look at them and review everything and see 18 if they're still viable and needed, okay? That's a good 19 point. 20 COMMISSIONER BALDWIN: And not only that, Judge. I 21 think if -- and I think at one time, we actually had all of 22 these that came in at the same time so we could do -- I mean, 23 I know we used to do the fire departments all at one time. 24 Now they're scattered all over everywhere. But if we could 25 do all this stuff at one time in these contracts, these kinds 2-23-15 57 1 of things, and fire departments and all this stuff, -- 2 COMMISSIONER LETZ: Right. 3 COMMISSIONER BALDWIN: -- it would just streamline 4 things, I think. 5 COMMISSIONER LETZ: It's a -- I mean, I don't know 6 -- I don't know how long ago, but at some point we went 7 through and we cut out funding of a lot of things that we 8 decided -- 9 COMMISSIONER BALDWIN: Four or five years ago. 10 COMMISSIONER LETZ: Yeah. And there were things 11 that were good agencies; it's just that the County -- we 12 didn't just pick and choose and support one nonprofit and not 13 another nonprofit, unless it was being used by the County. 14 COMMISSIONER BALDWIN: Things like Big Brothers and 15 Big Sisters. It was tough to cut that thing out, but it just 16 didn't pertain to what goes on here, you know, or your -- the 17 County Judge's business. 18 JUDGE POLLARD: Well, and this was a tight budget 19 this past year, and I and anticipate next year's budget's 20 going to be even tighter, because we're going to try to have 21 -- we're going to try to adopt a zero budget this next year, 22 balanced. It's going to be tough again. Hard. Okay, let's 23 move on now. 24 COMMISSIONER REEVES: Do we need -- 25 JUDGE POLLARD: Want to approve this one, then? 2-23-15 58 1 COMMISSIONER LETZ: Yes. 2 JUDGE POLLARD: All right. Is there a motion to 3 that effect? 4 COMMISSIONER REEVES: I'll move it. 5 JUDGE POLLARD: All right. Is there a second? 6 COMMISSIONER BALDWIN: Second. 7 JUDGE POLLARD: Moved and seconded. Any further 8 discussion? There being none, those in favor, signify by 9 raising your right hand. 10 (The motion carried by unanimous vote, 4-0.) 11 JUDGE POLLARD: It's 4-0, unanimous. Thank you. 12 COMMISSIONER MOSER: 1.14. 13 JUDGE POLLARD: Yeah. I lost my agenda here. Let 14 me see yours for -- here it is. 1.14? This is a timed item 15 at 10 o'clock. Consider, discuss, and take appropriate 16 action to open responses to Requests for Proposals -- bids -- 17 for flooring on the second floor of the courthouse, and refer 18 for evaluation and recommendation and award as appropriate. 19 Tim? 20 MR. BOLLIER: Yes, sir. 21 COMMISSIONER LETZ: Here they are. It appears that 22 they're both the same, Judge. 23 MR. BOLLIER: You should have the bids. 24 COMMISSIONER LETZ: Both from Clarlyle Carpeting. 25 JUDGE POLLARD: Both from Clarlyle. It's hard for 2-23-15 59 1 me to say that; I always want to say Carlisle. All right. 2 Option 1, carpet, $43,480. Option 2, carpet and vinyl wood 3 plank, $48,012.40. Is that kind of an improvement over our 4 last situation? 5 COMMISSIONER BALDWIN: About half. 6 COMMISSIONER LETZ: About half. 7 MR. BOLLIER: It was 82,000 last time. 8 JUDGE POLLARD: Okay. It was worth going out for 9 bid again, wasn't it? 10 MR. BOLLIER: Yes, sir. 11 JUDGE POLLARD: They're both the same? 12 COMMISSIONER LETZ: Yeah. I move we accept the 13 bids and refer them to Maintenance and other -- and County 14 Attorney to review -- 15 COMMISSIONER MOSER: Second. 16 COMMISSIONER LETZ: -- for recommendation. 17 JUDGE POLLARD: Any further discussion? If not, 18 those in favor, signify by raising your right hand. 19 (The motion carried by unanimous vote, 4-0.) 20 JUDGE POLLARD: This is contingent on the County 21 Attorney approving the contract. All right. 22 COMMISSIONER LETZ: And Maintenance looking at it, 23 making sure it meets whatever he specified. 24 MR. BOLLIER: Can I bring this back to this Court? 25 COMMISSIONER LETZ: If you can get it back -- well, 2-23-15 60 1 we'll be back for the workshop. 2 JUDGE POLLARD: It's 4-0, unanimous. 3 MR. BOLLIER: I'll bring it back to the workshop, 4 okay. I can do that. 5 JUDGE POLLARD: All right. 1.19; consider, 6 discuss, and take appropriate action to approve contacts -- 7 contacts? 8 MS. BAILEY: We did that one. 9 JUDGE POLLARD: We did that one, all right. 10 COMMISSIONER MOSER: 1.20. 11 JUDGE POLLARD: 1.20; consider, discuss, and take 12 appropriate action regarding proposed Traffic Control Plan at 13 the intersection of Goat Creek Cutoff Road and Highway 27. 14 Mr. Hastings? 15 MR. HASTINGS: Thank you. I have John Hewitt here 16 of Hewitt Engineering. He is the City Engineer for the City 17 of Ingram. They have a sewer project that they're working 18 on. They'd like to cross Goat Creek Road -- Goat Creek 19 Cutoff Road adjacent to State Highway 27. The work that 20 they're proposing to do would be within TexDOT's right-of-way 21 of State Highway 27. They'd like to do some work at night to 22 get the sewer across there. It's a very deep sewer. If they 23 were to do it by using bore pits on either side of Goat Creek 24 Cutoff, the bore pits are so big and so deep -- there's 25 already some buried utilities there. There is a buried sewer 2-23-15 61 1 force main that is serving Ingram that would have to be 2 suspended. It would be very difficult to construct, and it 3 would end up taking probably two weeks to do that, whereas if 4 they do it by open cut, they can probably get it done in one 5 night. I think that Mr. Hewitt is going to propose three 6 nights. That way he has two extra nights in case there's 7 anything that goes wrong. But it would be open to traffic 8 back during the day. And I'll let Mr. Hewitt, the City 9 Engineer for Ingram, speak to the rest. 10 MR. HEWITT: Good morning. 11 COMMISSIONER BALDWIN: Morning, Mr. Hewitt. 12 MR. HEWITT: Charlie just said everything that I 13 was going to say, but I'll -- I'll give you a little bit of 14 background here. The City of Ingram's constructing the 15 central and east-side wastewater collection project, which 16 continues to take their businesses off of septic tanks and 17 connect it to a gravity sewer. So, this portion of the line 18 is going to take -- is going to be constructed on the north 19 side of Junction Highway there at State Highway 27, and 20 specifically, it's going to connect A & A Tire and Bernhard's 21 Meat Market, and then some businesses on the west side of 22 Goat Creek Cutoff. It's going to collect all that in a 23 gravity sewer, take it south along River View Road to a lift 24 station before it pumps it exactly the opposite direction 25 right parallel to it, back up to Junction Highway and then 2-23-15 62 1 east to the city of Kerrville to treat. 2 The contractor has completed the gravity portion 3 down to the lift station, so he's ready to cross over -- or 4 cross under Junction Highway with a bore pit there, and then 5 they're going to construct along the north side of Junction 6 Highway. So, they're in the process of acquiring this TexDOT 7 permit, and during that process, the -- TexDOT said that they 8 needed Commissioners Court and the County Engineer's approval 9 to open a cut across Goat Creek Cutoff, the concern being 10 that during that period there would be -- there would need to 11 be a detour to provide access all the way up north along Goat 12 Creek Cutoff. I have a little exhibit that I'd like to show 13 to you all. I didn't bring but one copy. The detour would 14 go through the Blue Sage Restaurant parking lot, about 15 100 feet from where Goat Creek Cutoff comes through there. 16 So, it's about a 200-foot-long by 24-foot-wide detour that 17 the -- the property owner has approved. He's fine with that. 18 And, again, we think they can make that 30-foot cut within 19 the eight 8 to 10 hours of one night. 20 The contractor prefers to do the work at night to 21 minimize any potential disturbances or disruptions of the 22 businesses out there, and the traffic. Like Charlie said, we 23 should be able to do this in one night, but I'm going to 24 request three nights in case their machine breaks or who 25 knows what happens there. So, worst case, they would start 2-23-15 63 1 the work at -- let's just say 8 o'clock at night, work till 2 the morning. Then before the morning comes, they will 3 backfill and put trench plates over wherever they stopped so 4 that the next morning, traffic can resume like it normally 5 would. Then they'd come back the next night and finish it if 6 it's required. So, at this point, TexDOT's requested that 7 the -- that I get approval from y'all and from Charlie before 8 they'll issue the permit. 9 COMMISSIONER MOSER: So -- so the bypass is just 10 going to be through the parking lot during that time? 11 MR. HEWITT: And there'll be Sheriff's officers -- 12 or there will be some traffic control at this location. 13 COMMISSIONER MOSER: And is that -- I probably 14 don't need to ask this, but I'll ask it anyway. That surface 15 is -- you know, if it were to rain, okay, that's a plausible 16 bypass? 17 MR. HEWITT: It will be. The contractor will put 18 base material down to make it a plausible -- 19 COMMISSIONER MOSER: He'll do it to some temporary 20 bypass spec? 21 MR. HEWITT: Correct. There will also be -- if you 22 notice the drawings, there's some concrete drainage in there 23 that we'll put a culvert under and then put base over the top 24 of that culvert as well. 25 COMMISSIONER MOSER: Okay. 2-23-15 64 1 COMMISSIONER BALDWIN: In the final -- final 2 analysis, who is responsible for restoring the driving 3 surface? 4 MR. HEWITT: The contractor would be. 5 COMMISSIONER BALDWIN: And so -- 6 JUDGE POLLARD: And he's acting on behalf of 7 Ingram. 8 MR. HEWITT: Correct. So it will be at least as 9 good as it is today on Goat Creek Cutoff. That's part of 10 the -- 11 COMMISSIONER BALDWIN: At least as good as it is 12 today. Okay, thank you. That's all I'm looking for. 13 COMMISSIONER MOSER: And Charlie or somebody will 14 say "Yea, verily," that it's equal to or as good as today? 15 MR. HASTINGS: Yes, sir. I'd come out and inspect 16 it, or send some of my staff. 17 COMMISSIONER MOSER: Okay. 18 MR. HASTINGS: I'd like to note that when this was 19 first proposed and I had received a phone call from TexDOT, 20 my initial reaction was, "No, let them bore it. Let's not 21 disturb Goat Creek Cutoff Road traffic." However, as I 22 visited with John and realized what I was asking them to do, 23 I said that it's -- that's not reasonable. This is more 24 reasonable, to do it by open cut. 25 JUDGE POLLARD: We could have used that as a 2-23-15 65 1 bargaining chip on some other things, couldn't we? 2 MR. HEWITT: Well, one reason I think it's more 3 reasonable, if you do a bore, it's a 30-foot-deep bore open 4 hole, so you'd have concrete traffic barriers, which are 5 around 30-foot long by 14-foot wide, so for a two-week 6 period, you'd possibly have someone running into that traffic 7 barrier and going into the 30-foot hole. So -- 8 COMMISSIONER BALDWIN: And there's no telling 9 what's under there. 10 MR. HEWITT: What? 11 COMMISSIONER BALDWIN: There's no telling what kind 12 of utilities -- old utilities -- 13 MR. HEWITT: That's true. 14 COMMISSIONER BALDWIN: -- are out there. Boy. 15 COMMISSIONER LETZ: John? 16 JUDGE POLLARD: Ilse wanted to say something. 17 MS. BAILEY: Given the recent tragedy out on 16 18 South by Ranchero Road that did have traffic control, but it 19 was just devices, it would be my recommendation that we 20 approve it only if there's going to be actual personnel out 21 there with flashing lights, so that we don't have some kind 22 of tragedy in the middle of the night. But then the question 23 becomes who pays for that? 24 JUDGE POLLARD: That's -- and let's go one further. 25 Let's talk about in the unlikely, and hopefully -- heaven 2-23-15 66 1 forbid that some kind of accident does happen there while 2 they're working on it at night, and there's a damage suit 3 that comes up about it. Is there going to be some kind of 4 indemnity agreement or something between the City of Ingram 5 and the County here indemnifying the County? 6 MS. BAILEY: It would be my recommendation that 7 that be a -- a requirement of the -- 8 SHERIFF HIERHOLZER: I think you're going to end up 9 with the same type of issue that we're going to have to talk 10 about with the Youth Exhibit Center, is if they are using, 11 quote, off-duty officers in marked units, which they can, 12 because it is a traffic device, technically, that off-duty 13 officer is working for that contractor, but the liability on 14 those will always come back to the deep pockets. So, no 15 matter what, if it's an off-duty deputy sheriff that's 16 working out there, and there is an issue, we're all going to 17 be named in any lawsuit. 18 JUDGE POLLARD: I'm worried about who pays in that 19 lawsuit, and I would like to see the contract provide that 20 there -- there's an indemnity, and that it be in -- funded by 21 an insurance policy. 22 MS. BAILEY: Yeah, I guess the insurance might 23 cover it, because the indemnity issue -- a governmental 24 entity can't indemnify anybody, even another governmental 25 entity. So we don't do indemnity, but I think we do it 2-23-15 67 1 with -- do it with an insurance agreement. 2 JUDGE POLLARD: All right. 3 COMMISSIONER REEVES: I've got a question, if I 4 may, since it's out in my neck of the woods. Have you talked 5 to the new owner of the Blue Sage, and is he okay with that? 6 (Mr. Hewitt nodded.) 7 COMMISSIONER REEVES: And, Sheriff, you're okay 8 with -- if you're needing emergency vehicles to cut through 9 there if needed, to get onto Goat Creek Cutoff? 10 SHERIFF HIERHOLZER: My vehicles can't easily -- 11 and I would imagine that they're going to make it through 12 specifications to where at least fire and EMS can get through 13 there. They've got the bigger vehicles that they're going to 14 have to worry about during the time period. 15 COMMISSIONER REEVES: I guess we will notify Ingram 16 Fire Department of this temporary deal. And just to repeat, 17 if you don't finish it in one night, you're going to cover it 18 up -- I know you've said this, but I wanted to hear it 19 again -- that it's going to be covered, so they're not 20 cutting through this at 8 o'clock in the morning. You'll 21 account for rush hour traffic and everything, 'cause -- 22 MR. HEWITT: Yes. 23 COMMISSIONER REEVES: -- it gets pretty busy 24 starting about 6:30, 7 o'clock in the morning. 25 COMMISSIONER LETZ: I think the -- the question I 2-23-15 68 1 have is that the Blue Sage -- whoever owns Blue Sage, that 2 there probably ought to be some kind of indemnification 3 against the County, 'cause it's going to be a quasi-county 4 road going across their parking lot, and to me, that's more 5 of a concern than the city of Ingram, that there be some 6 protection from, you know, going across that piece of 7 property. 8 JUDGE POLLARD: Good thought. 9 COMMISSIONER REEVES: And, actually, the 10 right-of-way there cutting across is not ours; it's TexDOT's. 11 Is that true? 12 MR. HEWITT: That's true. That's right. 13 COMMISSIONER REEVES: And then it comes to ours as 14 it goes through the easement, is what you were saying. But 15 the road that they're going to fix and everything is TexDOT's 16 right-of-way. We're just blocking off -- limiting some 17 access off Goat Creek Cutoff; that's what I understand. 18 COMMISSIONER LETZ: Okay. 19 MS. BAILEY: I think you can approve this today, 20 and then put the conditions on it so that it would be 21 incumbent upon Ingram to come back to comply with the 22 conditions before they make this cut. 23 COMMISSIONER BALDWIN: Second. 24 COMMISSIONER REEVES: I guess I ought to make a 25 motion that, subject to the conditions as the County Attorney 2-23-15 69 1 may see as needed to indemnify and cover Kerr County. 2 COMMISSIONER MOSER: Indemnification, right, from 3 the -- right, from Goat Creek Road and -- and the bypass. 4 COMMISSIONER REEVES: Not Goat Creek Road; it's 5 Goat Creek Cutoff. Two different roads. 6 COMMISSIONER MOSER: Okay, Goat Creek Cutoff and 7 the bypass. 8 MR. HEWITT: Okay. 9 JUDGE POLLARD: And the insurance requirements, 10 too. 11 COMMISSIONER MOSER: And insurance requirements 12 thereof. 13 JUDGE POLLARD: Yeah. All right. Is there a 14 second? 15 COMMISSIONER MOSER: Second. 16 JUDGE POLLARD: All right. Any further discussion? 17 There being none, those in favor, signify by raising your 18 right hand. 19 (The motion carried by unanimous vote, 4-0.) 20 JUDGE POLLARD: It's 4-0, unanimous. All right, 21 thank you. 22 MR. HEWITT: Thank you. 23 JUDGE POLLARD: 1.21; consider, discuss -- 24 COMMISSIONER MOSER: That's 1:30. 25 JUDGE POLLARD: Yeah, that's right. 2-23-15 70 1 COMMISSIONER LETZ: We're done until -- 2 MS. BAILEY: Can we do a short executive session? 3 JUDGE POLLARD: Yes. 4 COMMISSIONER REEVES: Can we have a short recess 5 first? 6 JUDGE POLLARD: Yes, 10-minute recess. 7 (Recess taken from 10:15 a.m. to 10:25 a.m.) 8 - - - - - - - - - - 9 JUDGE POLLARD: All right, the 10 minutes is over. 10 We're now going to go into a closed session. The 11 Commissioners Court reserves the right to adjourn into 12 executive session at any time, and we're going to discuss 13 deliberations regarding qualifications under Section 551.071, 14 consultation with attorney; 551.072, deliberation regarding 15 real property; 551.073, deliberation regarding gifts; 16 551.074, personnel matters; 551.078 and .0785, deliberations 17 involving individuals' medical or psychiatric records; 18 551.076, deliberation regarding security devices; and 19 551.087, deliberation regarding economic development 20 negotiations, of Chapter 551 of the Texas Government Code. 21 (The open session was closed at 10:28 a.m., and an executive session was held, the transcript of which 22 is contained in a separate document.) 23 - - - - - - - - - - 24 JUDGE POLLARD: All right, we're in recess now 25 until 1:30. 2-23-15 71 1 COMMISSIONER LETZ: We've got to do the bill paying 2 and all that stuff. 3 JUDGE POLLARD: Oh, okay. All right, let's go to 4 Item 4.1, paying the bills. Anybody have any comments? 5 COMMISSIONER BALDWIN: I move we pay the bills. 6 COMMISSIONER MOSER: And I second that excellent 7 motion. 8 JUDGE POLLARD: All right. Any further discussion? 9 There being none, those in favor, signify by raising your 10 right hand. 11 (The motion carried by unanimous vote, 4-0.) 12 JUDGE POLLARD: It's 4-0, unanimous. 4.2, budget 13 amendments. 14 MS. HARGIS: None. 15 JUDGE POLLARD: None? All right. 4.3, late bills? 16 MS. HARGIS: None. 17 JUDGE POLLARD: None, okay. 4.4, approve and 18 accept monthly reports. 19 COMMISSIONER REEVES: I have J.P. Precinct Number 2 20 for the month of January, County Clerk for the month of 21 December 2014, County Treasurer for the month of 22 December 2014. That's all of the reports I have. 23 COMMISSIONER LETZ: Move we accept reports. 24 COMMISSIONER BALDWIN: Second. 25 COMMISSIONER REEVES: Second. 2-23-15 72 1 JUDGE POLLARD: Any further discussion? If not, 2 those in favor, signify by raising your right hand. 3 (The motion carried by unanimous vote, 4-0.) 4 JUDGE POLLARD: 4-0, unanimous. 5.1, reports from 5 Commissioners or liaison/committee assignments. 6 COMMISSIONER BALDWIN: No. 7 COMMISSIONER MOSER: No. 8 COMMISSIONER LETZ: Just one brief one. I visited 9 with a representative -- vice president of Global Spectrum 10 something-or-other; it's a company that manages facilities 11 like the Hill Country Youth Event Center, and I spent quite a 12 bit of time talking with him. He's sending copies of an 13 R.F.P. that he thinks we can -- you know, that we could use. 14 He couldn't care -- we could use it, you know. He says that 15 we -- this may be one that we'd have to go out for bid on. 16 He said we're welcome to use this, and a lot of other 17 information just about how that works. But in general, their 18 firm does a fixed-fee amount where you pay them an amount; 19 they will take over maintenance, set-up, marketing. They do 20 everything. 21 COMMISSIONER MOSER: So it's marketing and 22 operations? 23 COMMISSIONER LETZ: They do everything. 24 COMMISSIONER MOSER: Fantastic. 25 COMMISSIONER LETZ: And he -- you know, they're 2-23-15 73 1 very interested -- they're aware of this facility; they want 2 to talk to us. But they said -- obviously, and they -- 3 they're willing to come down on their dime and visit with the 4 Court. They're -- it's a national company. They only have 5 one facility in Texas at the moment. It's in Corpus Christi, 6 their fairgrounds, Corpus fairgrounds they manage. They have 7 planned some others. They do manage quite a bit in Enid, 8 Oklahoma; Tulsa, Oklahoma; Las Cruces, New Mexico; Pueblo, 9 Colorado. They have quite a bit up in Kansas, and a lot of 10 those, interestingly -- interestingly, those are generally 11 smaller communities, but they also go to the other end and do 12 the big Glendale football stadium where the Super Bowl was; 13 they manage that as well. So, they -- anyway, interesting 14 conversation with them. 15 I kind of suspect that most of them operate in that 16 same manner. You know, they said if it's a fixed -- 17 basically, you know, a fixed-fee basis, and you can have -- 18 you know, you still have -- the County maintains control of 19 everything, including their employees, from the standpoint of 20 who they're -- you know, people that they have employed, the 21 employees work for them, but certain -- like, the financial 22 person and manager we have to approve as well. 23 COMMISSIONER MOSER: So, when you say "fixed fee," 24 is it based on a fee of -- for growth of the facility, or is 25 it a -- 2-23-15 74 1 COMMISSIONER LETZ: It's -- no, it's a fixed fee. 2 We pay them $200,000 a year -- 3 COMMISSIONER MOSER: So, Charlie McIlvain mentioned 4 something about -- and I don't remember the name of it. 5 COMMISSIONER LETZ: This is the one. This is the 6 one that Charlie gave me the name of. 7 COMMISSIONER MOSER: Oh, did he? Okay. There was 8 one that I thought that he was saying that did it based on 9 percentage of fees from the facility. I may be mistaken. 10 COMMISSIONER LETZ: There's different ways to do 11 it. And I think this company -- and the reason we talked 12 about it a little bit, they said that, you know, generally -- 13 well, two things. First of all, because we have taxpayer 14 debt, they cannot make a profit. We can't sub it out so they 15 can make a profit, so it's kind of a -- I have a real hard 16 time figuring out how they make money, but he understood it. 17 It's I.R.S. Ruling 9712. He clearly knew about it, and how 18 the thing has to be structured. But a profit cannot be made 19 on something that public debt was issued on. But anyway, 20 very interesting conversation. But we are moving in that 21 direction, and I don't think we want to do anything. I think 22 we need to talk to companies like this as an option, whether 23 it's the way to go. 24 COMMISSIONER MOSER: So, the -- so what they're 25 basically saying is, "Here's our RFP; use it if you choose," 2-23-15 75 1 and then we go out and see who's -- 2 COMMISSIONER LETZ: Right. 3 COMMISSIONER MOSER: -- who's out there? 4 COMMISSIONER LETZ: They said they'd come down, 5 either -- the gentleman I talked to is in Connecticut, or 6 their manager for this region, Mr. Green. But anyway, they'd 7 be glad to come to the Court if we would like to have them 8 come and kind of explain how they work. I suspect most of 9 those type of companies operate the same way. I think the 10 reason that they probably do a fixed fee is that these 11 facilities aren't going to make a -- generally don't make a 12 profit, and governmental entities subsidize them. So, you 13 figure out what you're going to subsidize -- we subsidize 14 this one right now. So, if you figure what your subsidy's 15 going to be, you pay them, and then they hopefully get more 16 -- are able to market it better and get more revenue coming 17 in. But it's still going to -- it's never going to break 18 even. 19 COMMISSIONER MOSER: Mm-hmm. 20 COMMISSIONER LETZ: I mean, that's not -- the 21 purpose isn't to -- I mean, to really try to break even, make 22 a profit on them. It's for economic development and growth 23 and things of that nature. So -- 24 MS. HARGIS: But could you do this before the 25 budget so you can include it as a budget item? 2-23-15 76 1 COMMISSIONER LETZ: Right. And that's what -- you 2 know, and I talked to him, and that's why I, you know, 3 visited with him at some length. So, anyway, I just wanted 4 to update the Court that -- you know, that conversations are 5 under way. And I think Bob's also talked with some people as 6 well, but trying to look at the best options going forward. 7 I've talked to Tim about some other things that we'll 8 probably talk about this afternoon. 9 COMMISSIONER MOSER: Okay, good. 10 JUDGE POLLARD: All right. Anybody else? 11 COMMISSIONER REEVES: The only thing I've got is 12 just to let everybody know, I believe it was Friday, one of 13 our Animal Services employees, and maybe one of the 14 deputies -- an incident about a cow that got loose or 15 something, and I know the Animal Services employee had to go 16 to the E.R. Back at work and everything, but just -- did one 17 of your men have to go -- 18 SHERIFF HIERHOLZER: Yeah, the deputy got hit and 19 thrown into the air and knocked out. He had to be treated at 20 the E.R. also. 21 COMMISSIONER LETZ: It was a cow that got out of a 22 trailer on Highway 27. 23 SHERIFF HIERHOLZER: He got injured, and they were 24 trying to help get it rounded back up. And it charged and 25 hit the officer and the Animal Control person both. They are 2-23-15 77 1 both back on duty at this time. It's just going to take a 2 while for blunt force trauma to the abdomen to heal. 3 COMMISSIONER LETZ: And cactus thorns, I 4 understand. 5 SHERIFF HIERHOLZER: Yes. Thank goodness he had a 6 bulletproof vest on that caught most of those, but a number 7 of cactus thorns. 8 COMMISSIONER MOSER: Only thing that I'd mention, 9 as liaison with parks, somebody called today and said the 10 doggie refuse containers in Flat Rock Park were full and 11 overflowing, and Tim said he picks them up three times -- 12 yeah, three times a week, but there was only one of them in 13 that condition. So, somebody was letting us know, so sounds 14 like it's taken care of. 15 COMMISSIONER BALDWIN: Well -- 16 JUDGE POLLARD: Whose cow? 17 SHERIFF HIERHOLZER: I don't remember who the owner 18 of the cow was. But -- 19 JUDGE POLLARD: Somebody passing through? Not a 20 local? 21 SHERIFF HIERHOLZER: No, he was doing something, 22 trying to get it, and it fell out and got injured, and then 23 he decided -- he actually just wanted the officer to shoot 24 it, and he didn't want it any more. And it just -- they were 25 trying to get it -- help get it loaded. 2-23-15 78 1 COMMISSIONER BALDWIN: You ever had a cow like 2 that? 3 JUDGE POLLARD: Oh, yeah. 4 SHERIFF HIERHOLZER: They can -- they can do some 5 damage. 6 JUDGE POLLARD: Several times. 7 SHERIFF HIERHOLZER: Yeah, I've been hit by them 8 too. It's not fun. But the officer got a rude awakening 9 about how quick a cow can be -- 10 COMMISSIONER LETZ: They're hard-headed. 11 SHERIFF HIERHOLZER: How hard they hit, yeah. 12 JUDGE POLLARD: Did it have horns? 13 SHERIFF HIERHOLZER: I don't know. I don't think 14 so, because, thank goodness, the officer was not -- 15 JUDGE POLLARD: That's why I liked Brangus; they 16 didn't have horns. 17 SHERIFF HIERHOLZER: Can still throw you in the air 18 pretty good. 19 (Several people speaking at the same time.) 20 THE REPORTER: Which discussion do you want me to 21 take down? 22 COMMISSIONER BALDWIN: We're talking about dog 23 poop. I mean, what do you think? 24 JUDGE POLLARD: All right, anything else that we 25 need to discuss? From elected officials? Department heads? 2-23-15 79 1 Boards, commissions, or committees? City joint -- 2 City/County joint -- anything? Yeah? 3 SHERIFF HIERHOLZER: Just real quick, we have -- 4 and I think most of y'all got -- I put notes in the boxes, 5 hopefully, on the town hall meetings that are scheduled for 6 the jail expansion subject. What we're trying to do -- 7 you've seen the display out here -- is we're not trying to 8 promote this jail deal. There are some rules and regulations 9 about all that. But we are trying to educate the public on 10 it. We have set up town hall meetings. I have one tomorrow 11 night up at Mountain Home at their Volunteer Fire Department. 12 I have one coming up at the Ingram High School cafeteria. 13 One will be at the Ag Barn, and one will be at the Center 14 Point High School -- or Center Point school cafeteria. I've 15 also done one at the Kerrville South Community Action Group 16 committee this last weekend. We've done one in Rotary. We 17 have Kiwanis set up and the noon Rotary set up, so if there's 18 anybody else that needs -- and you've seen the brochures; we 19 keep some out here, but it's all a fact issue and just 20 letting the public know. We cannot go around and promote it. 21 JUDGE POLLARD: What kind of attendance have you 22 had? 23 SHERIFF HIERHOLZER: Most of those are already set 24 groups and numbers. We'll find out -- tomorrow night will be 25 the first actual one called just for this, which is at 2-23-15 80 1 Mountain Home fire station, so you'll see, depending on the 2 weather and that and how well word got out. And, you know, I 3 don't know. Just -- I think we do need to educate the people 4 on it and what the fact situation is with it. You know, it's 5 been -- it's been very well received by the public, but we 6 just need to get it out a lot, and it is a very large issue, 7 and they need a say-so on it, different than the City just 8 upping and spending nine million. Y'all could have done 9 that, and we'd solve all this. 10 COMMISSIONER BALDWIN: I want to add something to 11 Rusty's presentation this last weekend. It was a typical 12 group. There was probably, I don't know, 75, 100 people, I 13 don't know, there. And you could kind of -- "We've had to 14 wait for these doors to get unlocked," blah, blah, blah, and 15 there was a lot of, "You're not raising my damn taxes," blah, 16 blah, blah. And he made the presentation, and you could see 17 the mood of the room change. You could actually visually see 18 those people -- like, the light go on, and at the end they 19 were very receptive to it, once they got the information -- 20 the proper information. 21 SHERIFF HIERHOLZER: Yeah, 'cause then they were 22 saying why were we only adding 144? 23 COMMISSIONER BALDWIN: That's exactly right. 24 SHERIFF HIERHOLZER: But that's -- 25 COMMISSIONER BALDWIN: You need to add some more to 2-23-15 81 1 it. 2 SHERIFF HIERHOLZER: Just delivering them the facts 3 is what we have to do. 4 JUDGE POLLARD: No, it's not my fault. I just put 5 them in the Juvenile Detention Center. I don't have anything 6 to do with the jail. 7 COMMISSIONER MOSER: Very good that it's being 8 received that way. Good. Super. 9 SHERIFF HIERHOLZER: I'll be more than happy -- we 10 have a full Power Point presentation that's been presented 11 and all that, so I'll be more than happy to give it to any 12 groups of people that want to get educated on it. 13 COMMISSIONER MOSER: Okay. 14 JUDGE POLLARD: Tim? 15 MR. BOLLIER: Yes, sir. As of this morning, I have 16 a person in my custodial that is moving to another county 17 department, so next agenda I just was going to give y'all -- 18 you know, for your information, I will be asking to hire for 19 that position. 20 JUDGE POLLARD: Who's moving? 21 MR. BOLLIER: Sir? 22 JUDGE POLLARD: Who's moving? 23 MR. BOLLIER: Janine. I mean, more power to her. 24 I mean, she's just helping herself. Like, you can't blame a 25 person for trying to help themselves, so -- okay. 2-23-15 82 1 JUDGE POLLARD: All right. Is there anything else? 2 There being nothing, -- 3 COMMISSIONER BALDWIN: Recess. 4 JUDGE POLLARD: -- we'll recess until 1:30. 5 (Recess taken from 10:55 a.m. to 1:30 p.m.) 6 - - - - - - - - - - 7 JUDGE POLLARD: All right. It's 1:31 p.m., and the 8 Commissioners Court is in session again. We recessed until 9 1:30, and so it's time to -- we're back in session. I have 10 two forms from Julie Leonard and from Mary Patty Butters -- I 11 didn't see her. Hi, how are you doing, lady? Would one of 12 you like to come forward and talk now? Doesn't make any 13 difference. How about Julie? 14 COMMISSIONER MOSER: Judge, question. We're going 15 to have a workshop -- I put 1:30 on for the agenda item. 16 It's after the workshop, so that if we come to a decision, we 17 can take some action. 18 JUDGE POLLARD: Oh. 19 COMMISSIONER MOSER: On Center Point. Okay. I 20 don't know if you want to do the workshop -- 21 MS. HARGIS: Shouldn't we do the audit first and 22 get that out of the way? 23 JUDGE POLLARD: Do the what? 24 MS. HARGIS: Audit. 25 JUDGE POLLARD: Okay. 2-23-15 83 1 SHERIFF HIERHOLZER: The audit. 2 JUDGE POLLARD: All right, let's do it that way, 3 then. County park improvements, maintenance, time and use 4 regulations. 5 MS. HARGIS: No, you need to go back to the 6 original agenda. 7 JUDGE POLLARD: Yeah, I know. I'll get to that 8 here. Mine's under here somewhere; I got it stacked in here. 9 COMMISSIONER BALDWIN: Here you go, Judge. 10 JUDGE POLLARD: All right. Let's go to -- 11 COMMISSIONER BALDWIN: 21. 12 JUDGE POLLARD: 1.21? This isn't it. 13 COMMISSIONER MOSER: Yeah, that's what she'd asked 14 for. I think that's Jeannie's. 15 JUDGE POLLARD: All right. Consider, discuss, and 16 take appropriate action to approve the basic financial 17 statement and supplementary information audit for the period 18 ending September 30, 2014, and the federal and state single 19 audit report for the period ending September 30, 2014. Is 20 that what you want to go through? All right. 21 MS. HARGIS: Okay. I believe Keith -- due to the 22 weather, Keith Neffendorf is not going to be here. I'd like 23 to just hit the highlights for you. If you have any 24 questions, then I would like to have Keith -- I mean, we can 25 have Keith come back at the next meeting, but we need to get 2-23-15 84 1 this approved and get it to the -- to EMMA, which is the 2 required reporting agency that we have to send this to. So, 3 if that's all right with everybody -- 4 COMMISSIONER BALDWIN: You want us to approve a 5 report that we don't have? 6 MS. HARGIS: Yes, sir, I put it in your box. 7 COMMISSIONER BALDWIN: Oh, okay. Okay. 8 MS. HARGIS: I have an extra one if you need 9 another one. 10 COMMISSIONER BALDWIN: No, I don't need it. And 11 this report goes to Fredericksburg? 12 MS. HARGIS: No, this report -- this report was 13 prepared by the audit firm in Fredericksburg. And due to the 14 weather, he's unable to be here today. 15 COMMISSIONER BALDWIN: And you send it to -- 16 MS. HARGIS: It's called EMMA; it's the federal -- 17 the reporting agency that we have to send it to to be in line 18 with our bond covenants and -- and the new S.E.C. rules and 19 regulations. 20 COMMISSIONER BALDWIN: Okay. 21 MS. HARGIS: And it has to be in, because the next 22 date to report it would be the 9th, and it makes it a little 23 hard in case it doesn't get there on time. And we've had it 24 kicked back, and then we run into the problem -- especially 25 with the jail bond, we need to get this in. 2-23-15 85 1 COMMISSIONER REEVES: In general, I guess, to cut 2 to the chase, was it an unqualified opinion? 3 MS. HARGIS: Yeah. I'll go through the pages, if 4 you have a copy. Page 1 is the opinion, and it is a clean 5 opinion. It is an unqualified opinion, which is known as a 6 clean opinion. And there -- and it's basically clean all the 7 way; there weren't any problems. The management and 8 discussion, there's no findings on those. You get into your 9 notes on Pages 5 and 6 and 7, 8 -- actually, all the way 10 through 9; we were in compliance with the Public Fund 11 Investment Act, which is one of the things that we look for. 12 And most of this is -- is pretty much boilerplate. The 13 biggest problem that we had this year was with some of the 14 depreciation of our assets, and we're having to make some 15 adjustments there. We just haven't written off a lot of old 16 assets that were put on the books originally, and we're in 17 the process of cleaning that up. We had some that just 18 finished depreciating, and they asked us to go through and 19 take some of those off. And the -- other than that, there 20 weren't any problems. 21 Our grants were good. And if you'll turn to Page 22 10, that is the financial statement. That's the statement of 23 net position. This is in compliance with GASB. We had total 24 assets of $70,098,003, with liabilities of 17,961,581, and a 25 total net position of 52,136,422. That ratio to assets is 2-23-15 86 1 very good. Our liabilities are low, even with the debt we 2 have out there that's outstanding. 3 JUDGE POLLARD: You said 52,000. It's 52 million. 4 MS. HARGIS: 52 million, excuse me. The second -- 5 Page 11 and 12 is the -- what we refer to as the statement of 6 activities. This is known as the income statement under 7 GASB. And then the primary government was 27,872,556. The 8 charges for services, 4,313,149. Your operating grants and 9 contributions, that's the actual revenue, 455,579. In 10 contributions to grants, 324,292, for a change in net 11 position there of 22,779,336. The revenue is shown below, 12 which is kind of why I refer to this as an upside down income 13 statement. It's 21,542,206. So, our change in net position 14 was 1,237,130. Our beginning net assets were 53,373,552. We 15 did lose -- did reduce our assets to 52,136,422. Again, the 16 GASB statements take in the depreciation, and so we had some 17 new assets, but we also had some big depreciation this year 18 in some of those, so we lost a little bit of ground. But you 19 have to look -- there's a reconciliation, which we always 20 point out to y'all; that's on Page 15. 21 That reconciles the expenditure items and the 22 revenue items with the GASB items, and it shows you the 23 accumulated depreciation was 71,258,000. That's the assets, 24 and the total accumulated depreciation is 25,918,715. And 25 then you have to put in your long-term debt and your increase 2-23-15 87 1 in depreciation, and then your various other classifications, 2 which brings you down you to 52. That's on Page 15. The 3 fund statements will probably make a little more sense to you 4 than the GASB statements. The fund statements start on Page 5 13. The general fund, total assets of 7,888,556. The total 6 amount of liabilities there, 826,262. The new category, 7 which is deferred inflows and outflows -- those are things 8 that come in and go out -- that's 650,519. Then you have 9 some prepaid expenses for -- and your unassigned fund balance 10 of 6,235,563, giving you a total fund balance of 6,411,775, 11 for a total assets, liabilities, deferred inflows and 12 outflows balance of 7,888,556. That's in the general fund. 13 And the Road and Bridge fund, 716,729 for assets, liabilities 14 of 140,206, and the deferred inflows and outflows, 59,917. 15 Your fund balance of 516,606, for a total of 716,729. 16 The deferred inflows or outflows are something like 17 your transfers from one fund to the other, your revenue from 18 grants and things of that nature. They don't want you to 19 classify those as revenue any more. They have to be declared 20 as in -- deferred inflows and outflows. In other words, they 21 just want to show a different category so they can see them. 22 That was part of the GASB change for this last fiscal year. 23 Your capital shows we began with assets of 4,575,358. We had 24 liabilities in that fund of 795,166. We had retirement of 25 long-term debt of 3,781,292, for a total of liabilities and 2-23-15 88 1 deferred outflows of 4,575,358. We had just begun the 2 project at the beginning of that year. We had just gotten 3 our funds in in September when this was done. 4 The Center Point project is shown separately. 5 Again, this is a grant project, so the total amount of 6 assets, 752,333. Total amount of accounts payable on that 7 was 208,020. We had grants coming in of 544,315. So our, 8 again, liabilities, inflows/outflows and fund balance of 9 752,333. Our other funds would be your miscellaneous funds, 10 and all of the rest of our funds. We had l,425,436 in total 11 assets. Total liabilities, 130,295. Your inflows in there 12 were 74,551. Your total fund balance, 1,220,590, for a total 13 of 1,425,436. Your biggest liability in all this is accounts 14 payable that you're in, so -- so your total assets to 15 liabilities, 15,358,412 for all of those funds. Then the 16 actual balance -- what we refer to as an income statement is 17 on Page 16. This is revenues to expenditures. In the 18 general fund, we collected $21,011,357. We had expenditures 19 of 20,322,804. We had in excess of expenditures of -- we 20 were in the black 688,553. That was a little less than last 21 year; we were at 950 last year. We had some capital-related 22 items, giving us a fund balance beginning of 5,758,377, for a 23 total fund balance there of 6,411,775. 24 In Road and Bridge, we had total revenue of 25 2,816,239. We had expenditures of 2,906,272. We actually 2-23-15 89 1 ended up with a deficit in that fund of $90,033. We spent 2 some of the cash that was in -- in his existing fund, which 3 we had intended to do, but the beginning fund balance there 4 is 552,861, giving you an ending fund balance of 516,606. 5 Capital projects, we collected 253,327. Again, you only put 6 the revenue in as you receive it, so we had received most of 7 it in the prior year. The expenditures, 2,933,391. It shows 8 a deficit of 2,680,064, but you did have the capital reserve, 9 so the total there in fund balance of 4,501,782, leaving you 10 an ending fund balance of 3,781,092. That's a decreasing 11 fund, because, you know, we're basically just using it to pay 12 our capital, and then go down to zero. The Center Point 13 project, we had a little bit of interest coming in on that 14 project of $130, because that's a grant-funded project. The 15 expenditures of $836,111. We had a beginning fund balance of 16 l,382,094. We ended at 544,313. And the other funds, we 17 collected 2,409,473. We spent 2,437,681, for a deficit of 18 28,208. We had other financing sources of 46,309, leaving us 19 a balance of 18,101. We had a beginning fund balance there 20 of 1,202,489, and an ending fund balance of 1,220,590. The 21 total of all funds, 12,473,476 is our ending point balance. 22 So, most of this is very positive. I mean, the 23 funds that were in a little bit of a deficit, Road and 24 Bridge, we planned on that one. The others are all either 25 bond-generated or grant-generated. So, we still came out 2-23-15 90 1 with $688,533 at the end of the year. In other words, we did 2 conserve. So, I think that's a -- a really positive thing 3 that all the staff has done. Page 19 is your fiduciary 4 funds. I don't know that you necessarily need to go over 5 that, but that's your agency funds. Those are the ones like 6 the records management, all of those funds that are driven by 7 the State as to what we do with them. We had 1,988,929 in 8 total assets. Liabilities in fund balance of 1,988,929. So, 9 the notes start on Page 20, and are pretty much the same 10 notes that would you get. The biggest one that I would think 11 you would want to look at would be on Page 28, which is our 12 investments, and you always want to make sure that you're in 13 line with the Public Funds Investment Act; that we didn't 14 have any investments that were made that were insecure, and 15 we did not. We were in compliance with the Public Funds 16 Investment Act. And total investments for the year, 17 $16,218,019. So -- 18 COMMISSIONER BALDWIN: 16 million is -- is the 19 balance? 20 MS. HARGIS: No, that's just the total amount of -- 21 COMMISSIONER BALDWIN: Oh, I see. 22 MS. HARGIS: -- investments that we made for -- 23 COMMISSIONER BALDWIN: Yeah. 24 MS. HARGIS: -- last year. And that's the carried 25 amount. In other words, that's the actual dollars that we 2-23-15 91 1 put in the investments, and then there's a market value and 2 the FDIC insurance. And -- and as you can see, we were 3 covered by all the FDIC insurance. What were not were 4 covered by our depository agreement with Security State Bank, 5 and they carry bonds for us on those particular issues. We 6 do have some restricted assets, which is on Page 29. Those 7 are the loan documents, and they're restricted. This is the 8 Center Point project. They restricted all of the funds they 9 gave to us, and they're in escrow, and we have to request 10 those funds. And we have 749,688 left in there as of 11 September 30th of this year, so we're about finished with 12 that part of the design project. And the bottom of Page 29 13 shows our receivables, total receivables for all of our 14 property taxes for all of our fees and fines, $1,564,028, 15 which is about normal for our receivables. And then on the 16 bottom of Page 30 are the capital assets. The capital assets 17 at the beginning of the year, 45,339,590. We had increases 18 of 422,922, and decreases of 34,692. Those are the 19 dispersal, for a total assets at the end of 45,727,820. Keep 20 in mind that the ag facility was shown as a construction 21 project in progress, and so it's not shown as an asset. 22 COMMISSIONER MOSER: Do those assets include the 23 airport? 24 MS. HARGIS: The airport is -- yes, it is. 25 COMMISSIONER MOSER: Okay, good. That's what I 2-23-15 92 1 thought. 2 MS. HARGIS: Because we're only 50 percent of it. 3 COMMISSIONER MOSER: Yeah, right, I understand. 4 50 percent. 5 MS. HARGIS: Yes, it does. And on Page 31 shows 6 you where the -- the additional depreciation was -- did 7 occur, and the total's at the top of the page. And then we 8 have some inter-fund receivables, which are just the transfer 9 back and forth for funds. And then one of the other pages I 10 think you'll be interested in is Page 32, which is your 11 long-term liabilities. That's our bonds that are 12 outstanding. We had a beginning of 12,480,591. We issued 13 5,550,185. We retired 2,445,120, which then leaves us a 14 balance of 15,785,656. We have three years of pretty strong 15 debt service payments through 2018. Once 2018 drops off, we 16 only have one issue, and we -- as I've told you, when we sell 17 bonds, sometimes, depending on our position, we're able to 18 either level it out, or we put it in the middle, the higher 19 payment in the middle, or we put them on the end. And, 20 unfortunately, in 2010 we ended up putting them on the end, 21 so our payments are very high for that 2010 issue to be paid 22 off by 2018. 23 COMMISSIONER BALDWIN: Is the 2 million that was 24 retired, was that a -- 25 MS. HARGIS: That was the jail bond. 2-23-15 93 1 COMMISSIONER BALDWIN: That was the jail. 2 SHERIFF HIERHOLZER: Original one. 3 COMMISSIONER BALDWIN: Yeah. 4 MS. HARGIS: Yeah, that was the 20-year bond. It's 5 retired. The only -- the -- 6 COMMISSIONER BALDWIN: That's a milestone. That's 7 great. 8 MS. HARGIS: And we also have included in this the 9 loan forgiveness agreement of 1,290,000. As far as they're 10 concerned, even though it's a loan forgiveness piece of 11 paper, it's included in our debt. So that -- we know we're 12 not going to have to pay that back, so you can subtract that 13 off. It's -- the State gave us a grant, but they don't call 14 it a grant; they call it a loan forgiveness agreement. And 15 then your -- and at the bottom of Page 32, you have your 16 annual requirements through 2018, and you can see that in 17 2018 and then 2019, it begins -- it begins to fall off. For 18 instance, in 2015, we're at a million, eight; 2016, a 19 million, seven; and then 2017, a million, six. And then we 20 drop to a million, four, and then we kind of hold level. And 21 then on Page 33 lists for you the individual balances that 22 are to be paid on both principal and interest on these 23 issues. 24 Then you have -- Note 3H is your employee 25 retirement plan. This is the note, and this is the new 2-23-15 94 1 GASB 68 that is going to be very intense for next year. This 2 goes into to effect as of September 30th of 2015, and this is 3 the piece of the pie that's going to cause us a lot of 4 problems. This is where we're going to have to show the 5 individual, what we really owe. We're going to have to put 6 it on our balance sheet. Right now, it's just a note. It's 7 just a note in our financial statements that we get from the 8 retirement system. But from now on, we're actually going to 9 have to carry these assets and liabilities on our books, so 10 that's going to make a big effect on our balance sheet next 11 year. In fact, James just got back from T.C.D.R.S. They're 12 supposed to have got it to us by May, and every plan is 13 different. Every county is going to have to get their own 14 individual plan. We have to show the individuals, all the 15 way out to -- to their actuarial death requirements and how 16 much we owe, so it's going to be a pretty heavy hit. 'Cause 17 we're, as you recall, only about 84 to 87 percent funded 18 right now due to the crash of 2008. We're paying that out 19 right now. 20 But then in addition, any time we have a lot of 21 people retire, then that hits the system as well, and it 22 keeps us from moving. But we should be out of -- out of -- 23 level out and be higher by -- in the next five years. So, 24 we're at the fifth year of paying out the level payments. 25 And on Page 36 is your -- is the airport, Note 3J. That 2-23-15 95 1 shows the airport's financials in a summary form, and our 2 position there. Risk management talks about workmen's comp, 3 and then we've got an employee health insurance note on how 4 much we pay for employees. And then we've got our operating 5 leases and our grants on Page 37, and our post-employment 6 benefits, which was the GASB 47 and 48 that we had to do 7 three or four years ago, so that outlines all of that 8 post-employment, which we don't have. We do now, because 9 we're actually adding the retirees, but they have -- you 10 know, that small amount that you're going to pay for the 11 retirees on this new plan. We're -- the retirees would pay 12 $250, and then the County picks up the difference for right 13 now. That's what you agreed to for one year, and that could 14 change. But that will have to show up on this as a benefit 15 to those employees in the future, and that's -- that's your 16 OPEB requirements. 17 That's -- that's pretty much it. The rest of it, 18 we don't have any subsequent events. Then your supplementary 19 information in the back on Page 43 -- well, actually, let me 20 see if I skipped a page. Page 42 shows budget-to-actual. 42 21 is the general fund. We -- our original budget was 22 $21,586,081. That was amended to 21,631,651. We actually 23 spent 21 -- I mean, we received 21,011,357, so we had 24 actually a loss in revenue here of 620,294. This is where 25 our problem is. It's not so much in our expenditure side; 2-23-15 96 1 it's in our revenue side. We're just not able to meet those 2 revenue numbers. They just haven't come back yet, so 3 hopefully our sales tax came up. Our property tax came up 4 some, but we're fairly flat on that. I think we ended up at 5 the end of the day maybe netting $250,000 on that. 6 COMMISSIONER BALDWIN: What about fines and fees? 7 MS. HARGIS: Fines and fees are still the same. In 8 fact, they're not reaching the budget, so we're going to have 9 to look at those real strong, maybe pull them back a little 10 bit more this next coming year. Your expenditures, we 11 budgeted 21,927,634. Then we amended that to 21,899,059. We 12 actually spent 20,322,804, so we actually reduced our 13 expenses by 1,576,255, so we actually ended up with 955,961. 14 But because of the loss of revenue, that puts us back. So, 15 keeping our expenditures low has really been able to keep up 16 with the revenue loss that we have. And on the expenditure 17 side, we're hitting the mark, if not doing better, and we're 18 cutting back where we have to cut back during the year. So, 19 that reflects where we said no more people, no more 20 expenditures, and we watch that bottom line. There's not a 21 whole lot we can do about the revenue side. We either have 22 it or we don't have it. And -- but that -- that left us an 23 ending fund balance there of 835,806, so I think that we 24 succeeded in actually putting a little bit of that money into 25 the fund balance. 2-23-15 97 1 JUDGE POLLARD: So the cut -- by cutting back, we 2 actually took care of and offset the -- 3 MS. HARGIS: Shortfall. 4 JUDGE POLLARD: -- shortfall in the revenue side, 5 and actually exceeded it slightly? 6 MS. HARGIS: Yes. 7 COMMISSIONER LETZ: We've done that; that's pretty 8 much standard. I don't know that -- every year I've been a 9 Commissioner, we've had -- we've always put more back into 10 the fund balance than we spend. We've never gone the other 11 direction. So, if you have here -- looks like we budgeted at 12 the beginning of the year a $300,000 deficit, and we ended up 13 with 688,000 -- 14 JUDGE POLLARD: Yeah. 15 COMMISSIONER LETZ: -- plus. 16 JUDGE POLLARD: We had a pretty good shortfall when 17 we adopted this budget, which really worried me. 18 COMMISSIONER LETZ: But our fund balance -- I mean, 19 before you got here, we were down to 11 percent fund balance. 20 Now we're up to 20, 25 percent almost. 21 MS. HARGIS: Yes, we're holding at 25 percent. And 22 this is -- about 650,000 is what I told you I thought we 23 would end up with. It was less than the prior year, which 24 was about 930. That's actual cash going back into the bank. 25 The -- what we might think about doing is -- is pulling back 2-23-15 98 1 revenue more than I did this last year. I did pull back 2 sales tax originally to 2005. Sales tax came in almost on 3 target. We were only 52 -- property taxes were -- I mean, 4 the -- it's -- the 3 million is our sales tax. We came in at 5 52,261, so it's pretty close on that on the sales tax. The 6 sales tax is a little bit easier, and I watch that on a 7 monthly basis. The property tax, we know pretty much how 8 much we're supposed to get. It's the other fines and fees 9 that I cannot -- you know, we've talked about it and talked 10 about it. I wish I could give you the crystal ball reason, 11 but I really don't know. 12 JUDGE POLLARD: It's a mystery. 13 MS. HARGIS: I -- you know, we've had -- I don't 14 know. We know that we're collecting from, you know, the 15 people. We have our collection department, but we just 16 aren't pulling in the money that we pulled in five years ago. 17 And I don't mean to correct Commissioner Letz, but prior to 18 me getting here, you did go in the hole. 19 COMMISSIONER LETZ: Right. It wasn't recently. 20 MS. HARGIS: You went in the hole a million dollars 21 the year that -- a million, two the year that I came on 22 board. So, that was the problem that they -- they trended a 23 little. They didn't watch the expenditures. Because this 24 new software program that -- that you bought has enabled us 25 to give the tools to all the departments that they need to 2-23-15 99 1 see where they're at, and they do an amazing job of watching 2 that, and I think that's the best thing that we ever did. 3 You know, our elected officials do a great job. They're very 4 concerned about their bottom lines, and they all watch them, 5 and -- and even our newest ones are doing a great job. But 6 we can't -- you know, the revenue side, they collect it as it 7 comes in the door, and that's all we can do. I don't think 8 it's just us singularly. Universally, it seems like the 9 fines and fees all over the state are down. I hear this from 10 all the other auditors in the same places, so it's not just 11 us. 12 JUDGE POLLARD: They don't have an explanation 13 either? 14 MS. HARGIS: No. The ones that are -- the counties 15 that are doing better are, like, the ones that are in the 16 Eagle Ford shale or the ones where there's a lot of economic 17 growth. 18 SHERIFF HIERHOLZER: I think if you look at what 19 they started a few years ago over capias pro fines and that, 20 and the show cause hearings, and having to find 21 alternative -- the courts now have to find alternative ways 22 of letting that defendant work off those fines, pay them 23 back, community service, whatever, before they can just kind 24 of lock them up and throw away the key. Used to, when it was 25 a capias pro fine and you went out and arrested somebody, 2-23-15 100 1 they normally came up with the money real quick, 'cause they 2 didn't want that door shutting behind them, and now they 3 don't have to worry about that. They're going to get all 4 these other opportunities, and I think that's probably what 5 you're seeing on hurting collecting fines. 6 COMMISSIONER BALDWIN: That's a part of it, and 7 part of it's the D.P.S. issue of -- 8 MS. HARGIS: Yes, the D.P.S. issue. 9 COMMISSIONER BALDWIN: -- the cable thing. 10 SHERIFF HIERHOLZER: The cable thing on the 11 interstate. 12 MS. HARGIS: The cable thing on the interstate is 13 why. And the other thing, too, with that is that about, I 14 guess, 2008, when we got -- when Kathy Mitchell came in to 15 me, and she had a lot of back collections, and then they all 16 hired these collection agencies, and so 1 and 3 got all 17 theirs collected, so they're up to date. And then 2 didn't 18 really -- wasn't that far behind. Four hired someone a 19 couple years ago, and now they're at the point where they've 20 collected everything, so -- and they're just not seeing as 21 many tickets. However, the other day I went in and needed a 22 notary, and there was a D.P.S. guy in there with 13 tickets. 23 So, you know, we -- 24 JUDGE POLLARD: Didn't try to give you one, did he? 25 MS. HARGIS: No, but somebody else did. 2-23-15 101 1 (Laughter.) But I don't want to talk about that. 2 COMMISSIONER BALDWIN: I want to add a point on the 3 D.P.S. thing, too. The -- I mean, I know it looks good to 4 have our guys -- D.P.S. guys down on the border, and I 5 understand the game. I understand the end of it -- end of 6 June, that that will cease, that they'll stop spending money. 7 I guess the former governor will decide by that time whether 8 he wants to run for president or not. But they rotate D.P.S. 9 officers in and out. Our group is headed to the border here 10 this next week. They're leaving our county. How in the hell 11 else are you going to write tickets in this county? They're 12 down there. 13 COMMISSIONER MOSER: Same way with Parks and 14 Wildlife. 15 COMMISSIONER BALDWIN: I just disagree with that. 16 I used to think it was kind of a neat thing, but up until I 17 realized the guy running for president is all it amounted to. 18 And they can't -- we're not going to get any income if 19 they're gone. So, I think -- but I understand the program. 20 JUDGE POLLARD: Good news for the guy with the 21 Maserati that wants to speed during that time. 22 COMMISSIONER BALDWIN: Us that have Maseratis, we 23 can drive as fast as we want now. 24 JUDGE POLLARD: Yeah. 25 COMMISSIONER BALDWIN: Until the end of June. 2-23-15 102 1 COMMISSIONER MOSER: That's the bad news for the 2 illegals coming across. 3 COMMISSIONER BALDWIN: Yeah, no kidding. 4 MS. HARGIS: It is. 5 JUDGE POLLARD: Okay. What do we want to do about 6 this report? 7 MS. HARGIS: Let me run through the -- real 8 quickly, Page 44 shows you our retirement plan, and our 9 actuarial stuff. Those are the retirement notes. The 10 supplemental information, which is on Page 46, goes with the 11 non-major funds, and there are a bunch of them, and they do 12 them individually, and those go on for Pages 47, 48, and 50 13 through 51. And that's both the -- the net position, and 14 then the expenditures. I won't go over those individually; I 15 think y'all can look at those. Most of those are very 16 positive. Then we have the agency funds, which are the funds 17 that we do for someone else, like Ingram Estates, our 18 District Attorneys. Those are put in a separate note. And 19 that's, you know, pretty much it. 20 COMMISSIONER BALDWIN: Ms. Hargis, you said in the 21 beginning that you wanted to get Mr. Neffendorf over here 22 next meeting? 23 MS. HARGIS: If you wanted him to come. 24 COMMISSIONER BALDWIN: To do exactly what you just 25 got through doing. 2-23-15 103 1 MS. HARGIS: If you'd like for him to come and do 2 it again. 3 JUDGE POLLARD: I don't think so. 4 COMMISSIONER MOSER: I make a motion that we accept 5 the financial -- 6 JUDGE POLLARD: Good. 7 COMMISSIONER MOSER: Let me finish. 8 MS. HARGIS: Presented along with the single audit. 9 COMMISSIONER MOSER: And the single audit as 10 presented by the County Auditor. And if we have -- 11 JUDGE POLLARD: On behalf of Mr. Neffendorf. 12 COMMISSIONER MOSER: Right, on behalf of them. And 13 if we have additional questions, we could ask them to come 14 back. 15 COMMISSIONER BALDWIN: Second. 16 JUDGE POLLARD: Been moved and seconded that we 17 accept the report with those conditions. Any further 18 discussion? There being none, those in favor, signify by 19 raising your right hand. 20 (The motion carried by unanimous vote, 4-0.) 21 JUDGE POLLARD: It's 4-0, unanimous. Thank you. 22 COMMISSIONER MOSER: Good job. Thank you. 23 MS. HARGIS: Thank you. 24 COMMISSIONER BALDWIN: Thank you. 25 JUDGE POLLARD: All right. The next item is the 2-23-15 104 1 Center Point park improvements. 2 COMMISSIONER MOSER: Okay. My thought there, 3 Judge, was we -- I made a motion last time at the last 4 Commissioners Court prior to this one, and for funds to 5 improve -- make additional improvements at Center Point Lions 6 Park, and we decided we needed to have a workshop before we 7 do that and look at parks across the county. So, what I 8 propose to you is that we have the workshop now, discuss all 9 those things, and then if appropriate, come back to that -- 10 this agenda item on the court from this morning. 11 JUDGE POLLARD: At a later Commissioners Court 12 meeting? 13 COMMISSIONER MOSER: Well, no. No, just -- 14 JUDGE POLLARD: Today? 15 COMMISSIONER MOSER: Today. Today. So, if we can 16 get through that, and we can see that we're going to have the 17 funds, after we look at everything else, okay, then I'd bring 18 that back and make a proposal that -- make a recommendation. 19 COMMISSIONER BALDWIN: So, you want -- 20 COMMISSIONER MOSER: That we fund Center Point. 21 COMMISSIONER BALDWIN: You want -- 22 MS. HARGIS: Before you start the workshop, we have 23 prepared some worksheets for you -- each of you on all the 24 different types of assets that we have. And at Commissioner 25 Baldwin's suggestion, we are going to try to do a five-year 2-23-15 105 1 capital budget. We're going to show you five years back. 2 We're going to show you five years forward. These are blank 3 sheets that are titled "Courthouse" or "Jail" or -- and we'll 4 also give these to the department heads. But we would like 5 for each of you to fill these out for us in the next couple 6 weeks. Any projects that you have in a park, any projects 7 that you want to do in any of those areas, and if we forgot 8 one, just put a blank sheet on the back. But we've given it 9 to you with the title, and you just put what you want to do 10 and the total amount that you need to spend. That way we can 11 put together a program that really has everything that you 12 want before we budget. 13 COMMISSIONER MOSER: That would be for the capital 14 improvements? 15 MS. HARGIS: That's the capital. 16 COMMISSIONER MOSER: Does that also have a section 17 in there for maintenance and operations of those capital 18 improvements? Because we talked about that, even though 19 we're not doing it formally, -- 20 MS. HARGIS: No, we haven't -- 21 COMMISSIONER MOSER: -- about addressing -- and I 22 think that Commissioner Reeves and myself may be the person 23 that had a -- has a program to do that, to let you, when you 24 add something, to be able to look five years, or multiple 25 years, what it's going to take to maintain and operate those 2-23-15 106 1 facilities. 2 MS. HARGIS: The first -- 3 COMMISSIONER MOSER: I think it would be a very 4 good thing to have. 5 MS. HARGIS: I think it would be, and I don't think 6 we have enough time this year to get it done. 7 COMMISSIONER MOSER: I'm not too sure of that. 8 MS. HARGIS: Well, might have -- what I would like 9 to do first is, in order to do that, Commissioner Moser, we 10 need to do the whole fund. We can't just do those for the 11 capital. What I want right now is, what is your capital 12 outlay needs for the next five years? All right? So we can 13 all look at those, and that includes the parks and things of 14 that nature. 15 COMMISSIONER MOSER: I understand. 16 MS. HARGIS: The second thing we need to do is to 17 use one of our funds. We're going to -- we've picked 76, 18 which is our Juvenile Detention facility. It's a small 19 enough fund that we can go back five years, forward five 20 years, as a test model as far as our -- our general expenses. 21 We can use this gentleman's program to come up with a 22 maintenance -- and I understand that, but first I need to get 23 my stuff in place for the budget. And I'm trying to give 24 y'all a snapshot, a model similar to what I built when I was 25 at the City. 2-23-15 107 1 COMMISSIONER MOSER: Okay. All I'm suggesting -- 2 and I'm not an advocate for that program; I'm not doing that. 3 I'm just saying it's going to be a ROM, a rough order of 4 magnitude estimate of what the capital improvements will be 5 five years hence. That's what you're asking for in this. 6 All I'm saying is, as we do that, we have a comparable 7 segment of those costs that has to do with maintenance and 8 operation. I'm not saying a rigorous thing, every square 9 foot of painting or air conditioning, you know, that kind of 10 stuff. If we add a million dollars worth of capital 11 improvements, you know, maybe you say it's got a life of -- 12 of 20 years, okay, so therefore maintenance and operations 13 and so forth is going to be 5 percent of that, something to 14 put in there, rather than just nothing. 15 MS. HARGIS: I agree, but first I need to know what 16 you want. 17 COMMISSIONER MOSER: Sure. 18 MS. HARGIS: And what your needs are, and then I 19 can go back and -- and do the maintenance, okay? 20 COMMISSIONER MOSER: But I think if we -- if we do 21 the capital, I think we also have to also make an estimate -- 22 you're asking us to make an estimate of capital improvements. 23 I think at the same time, we ought to make an estimate of 24 what we think it's going to take to maintain and operate it. 25 That's not just the Auditor's job. 2-23-15 108 1 MS. HARGIS: That would be up to you. But -- 2 COMMISSIONER MOSER: Okay. 3 MS. HARGIS: -- my suggestion would be let's get 4 this model just for the capital and see how it looks first. 5 COMMISSIONER MOSER: No, I don't agree. 6 MS. HARGIS: But I can't add the maintenance to it 7 if I don't know what you want in the future. 8 COMMISSIONER MOSER: I understand that, Jeannie. I 9 got that. I got that. Step one is what's it going to cost? 10 Step two, what's it going to cost to own it? 11 MS. HARGIS: That's it. If you like the model, 12 then we'll go back and -- the same model, and add the 13 maintenance. I can't add it in the beginning, 'cause I don't 14 know what it is, Tom. 15 COMMISSIONER MOSER: Got you. 16 MS. HARGIS: I don't know what it is. 17 COMMISSIONER MOSER: Step one, step two. 18 MS. HARGIS: My biggest thing is, for instance, 19 this current year, we added the Center Point -- I mean the 20 Kerrville South project. 21 COMMISSIONER MOSER: Yeah. 22 MS. HARGIS: We added $25,000. We didn't budget 23 it. We need to see those things now. 24 COMMISSIONER MOSER: Right. 25 MS. HARGIS: If there are any grants that you're 2-23-15 109 1 going after -- that you're thinking about going after for 2 parks or for, you know, any type of a facility, there's 3 always a capital share. I need -- those are the things I'm 4 trying to catch right now. 5 COMMISSIONER MOSER: Got you. 6 MS. HARGIS: Because we've never done this before. 7 This is a -- you know, and I'm not going to be very, very 8 long, but let's try it and see how far along we get. People 9 in my prior firm did this kind of thing for -- especially for 10 fire departments, who bought a lot of trucks and capital 11 equipment, and it helped us to be able to put those trucks in 12 and know when we were going to have to replace them again, 13 put the roof in and things of that nature. But when you're 14 only looking at one facility, it's a whole lot easier to go 15 out and put the maintenance in it than it is for as many as 16 we have. 17 COMMISSIONER MOSER: I don't want to belabor it, 18 but for instance, we're looking at a new jail, $15 million. 19 We also have looked at what it's going to cost to maintain 20 and operate that new jail each year. 21 MS. HARGIS: Right. 22 COMMISSIONER MOSER: Okay. So that's all I'm 23 saying. Same kind -- if we add, you know, a new swimming 24 pool someplace, what's it going to cost to maintain and 25 operate that swimming pool? I know we're not going to build 2-23-15 110 1 a swimming pool. 2 COMMISSIONER BALDWIN: Not going to build a 3 swimming pool in Center Point? 4 COMMISSIONER MOSER: Already got one. 5 MS. HARGIS: I think we're doing apples and 6 oranges, because I can't -- the maintenance side goes into 7 our general fund. 8 COMMISSIONER MOSER: Okay. Okay, enough of that. 9 Okay, thank you. 10 MS. HARGIS: All right. I'm going to hand those 11 out. 12 COMMISSIONER BALDWIN: So, you want your agenda 13 item in case you have the opportunity? 14 COMMISSIONER MOSER: Right. 15 COMMISSIONER BALDWIN: Something that takes action 16 of some sort? 17 COMMISSIONER MOSER: Really, it's just if there's 18 action to be taken. 19 COMMISSIONER BALDWIN: Why don't you hand that to 20 me? Hand them all to me, and I'll pass them around. 21 MS. HARGIS: I'll do that. 22 COMMISSIONER MOSER: Okay. 23 COMMISSIONER BALDWIN: Thank you. 24 COMMISSIONER MOSER: We're ready for the workshop, 25 I think. This is a different subject. 2-23-15 111 1 MS. HARGIS: That's homework. 2 COMMISSIONER MOSER: Yeah, homework. 3 MR. BOLLIER: Do you want to do the bid for the 4 floors first? 5 JUDGE POLLARD: You're going to have to talk 6 louder. 7 MR. BOLLIER: Do we want to do bids for upstairs? 8 Do you have those ready, Jeannie? 9 MS. HARGIS: Yes. 10 SHERIFF HIERHOLZER: Only have two. 11 JUDGE POLLARD: They're both the same, though, 12 aren't they? 13 MS. HARGIS: No, they're not the same. I would 14 recommend that we do the $48,018, which includes putting the 15 vinyl in the area between the courtrooms, and then down the 16 hall towards where Mickey's office is, and then do carpet 17 everywhere else. 18 COMMISSIONER LETZ: That's within the -- 19 MS. HARGIS: That's still within, yes. 20 COMMISSIONER LETZ: -- the amount? I move we do 21 what you just said we do. (Laughter.) 22 JUDGE POLLARD: Okay. Is there a second? 23 COMMISSIONER LETZ: Carpet and vinyl. 24 COMMISSIONER MOSER: I second what she said. 25 JUDGE POLLARD: All right. Any further discussion? 2-23-15 112 1 There being none, those in favor, signify by raising your 2 right hand. 3 (The motion carried by unanimous vote, 4-0.) 4 JUDGE POLLARD: It's 4-0. 5 COMMISSIONER LETZ: To clarify, we're accepting -- 6 we're accepting that bid from Clarlyle. 7 JUDGE POLLARD: Clarlyle. 8 COMMISSIONER LETZ: Clarlyle. 9 JUDGE POLLARD: That's hard for me to say. Now, 10 we -- the workshop on all the parks. Guys, I was scheduled 11 to be in juvenile court 15 minutes ago, and I got a bunch of 12 lawyers and people in handcuffs and shackles down there. I'm 13 sorry, I got to go. 14 THE REPORTER: Judge, I've got to go down there 15 with you, so -- 16 JUDGE POLLARD: That's right. 17 COMMISSIONER REEVES: How long are you going to be 18 in juvenile? 19 JUDGE POLLARD: I think the agenda was scheduled -- 20 there were three, I believe. Wasn't it? 21 MS. GRINSTEAD: There's more than that. 22 COMMISSIONER MOSER: Who was your scheduler? She 23 left. 24 COMMISSIONER BALDWIN: Well, go down there and take 25 care of all those guilty people. 2-23-15 113 1 COMMISSIONER MOSER: Do we have -- in a workshop, 2 do we have to have a court reporter? Judge, we don't have to 3 have a court reporter in a workshop. We could have Tonto 4 over here take notes. 5 COMMISSIONER BALDWIN: Kemosabe. I think he's 6 right. 7 COMMISSIONER MOSER: Yeah. 8 COMMISSIONER LETZ: We just never know what we 9 said, then. 10 JUDGE POLLARD: One of these is an adjudication, 11 and -- one, two, three detentions, and then there's a review 12 hearing. I can't tell you that the -- an adjudication 13 hearing might take several hours. I just don't know. 14 COMMISSIONER LETZ: We can do the workshop and not 15 have a reporter. 16 JUDGE POLLARD: Okay. I need you, though, 17 especially on the adjudication. 18 COMMISSIONER MOSER: Take copious notes. 19 COMMISSIONER BALDWIN: We're fine. We'll be all 20 right. Could you leave your shotgun here with us? 21 JUDGE POLLARD: I didn't bring it today. 22 COMMISSIONER BALDWIN: Uh-oh. There's our lawyer. 23 MS. BAILEY: Did I miss something? 24 SHERIFF HIERHOLZER: Can they have a workshop 25 without a court reporter? 2-23-15 114 1 (Discussion off the record.) 2 COMMISSIONER BALDWIN: Let's take a five-minute 3 recess. 4 (Recess taken from 2:05 p.m. to 2:10 p.m.) 5 - - - - - - - - - - 6 (Commissioners Court was adjourned at 2:10 p.m., and a workshop was held off the record.) 7 - - - - - - - - - - 8 9 10 11 STATE OF TEXAS | 12 COUNTY OF KERR | 13 The above and foregoing is a true and complete 14 transcription of my stenotype notes taken in my capacity as 15 official reporter for the Commissioners Court of Kerr County, 16 Texas, at the time and place heretofore set forth. 17 DATED at Kerrville, Texas, this 27th day of February, 18 2015. 19 20 REBECCA BOLIN, Kerr County Clerk 21 BY: _________________________________ Kathy Banik, Deputy County Clerk 22 Certified Shorthand Reporter 23 24 25 2-23-15