1 2 3 4 5 6 7 8 KERR COUNTY COMMISSIONERS COURT 9 Regular Session 10 Monday, April 13, 2015 11 9:00 a.m. 12 Commissioners' Courtroom 13 Kerr County Courthouse 14 Kerrville, Texas 15 16 17 18 19 20 21 22 23 PRESENT: TOM POLLARD, Kerr County Judge H. A. "BUSTER" BALDWIN, Commissioner Pct. 1 24 TOM MOSER, Commissioner Pct. 2 JONATHAN LETZ, Commissioner Pct. 3 25 BOB REEVES, Commissioner Pct. 4 2 1 I N D E X April 13, 2015 2 PAGE --- Commissioners' Comments 6 3 1.1 Consider/discuss, take appropriate action for 4 final approval of alternate plat for one-lot subdivision for The Forever Ranch, Precinct 4 10 5 1.2 Consider/discuss, take appropriate action for 6 final approval naming a private road TJD Ranch Rd. N., Precinct 3 11 7 1.3 Consider/discuss, take appropriate action to 8 declare a 1969 Caterpillar 112 Motor Grader as surplus 12 9 1.4 Consider/discuss, take appropriate action to 10 set public hearing for May 26, 2015, at 10 a.m. for Commissioners Court to quitclaim deed 11 approximately 0.6 acres on Canyon View Road right-of-way to adjacent property owner who 12 appears to have adverse possession, and authorize Road and Bridge to have a survey 13 prepared for roadway easement to construct a cul-de-sac 14 14 1.5 Consider/discuss, take appropriate action 15 regarding concept plan for Estates at Panther Creek, Precinct 4 21 16 1.6 Consider/discuss, take appropriate action for 17 approval to fill a budgeted 16.1 criminal clerk position opening on 4/30/15 27 18 1.7 Consider/discuss, take appropriate action on 19 revision of Kerr County Juvenile Detention Facility Policy and Procedure Manual 28 20 1.8 Consider/discuss, take appropriate action on 21 approval of customer service agreement for Juvenile Detention Facility with UniFirst; 22 authorize County Judge to sign same 29 23 1.9 Consider/discuss, take appropriate action on request from Hill Country Napa Auto Care to use 24 courthouse grounds on July 18, 2015, from 9 a.m to 2:30 p.m. to host fundraiser for the Intrepid 25 Fallen Heroes, and a blood drive 30 3 1 I N D E X (Continued) April 13, 2015 2 PAGE 1.10 Consider/discuss, take appropriate action to 3 approve new contract with HEB Grocery Co. and Medimpact Healthcare Systems, Inc., for Kerr 4 County Indigent Health Program’s prescription benefits; authorize County Judge to sign contract 31 5 1.11 Consider/discuss, take appropriate action to 6 approve renewal contract with Ricoh USA for copy machine shared by Indigent Services and Victim 7 Services offices; authorize County Judge to sign 33 8 1.12 Consider/discuss, take appropriate action to approve posting of new Kerr County Interagency 9 Directory on county website; direct the I.T. Department to post the directory to the county 10 website by May 1 35 11 1.13 Consider/discuss, take appropriate action regarding reclassification of positions within 12 County Clerk’s office 40 13 1.14 Consider/discuss, take appropriate action to accept ACA Reporting and Tracking Service (ARTS) 14 program agreement between Texas Association of Counties and Kerr County, and have County Judge 15 sign same 43 16 1.15 Consider/discuss, take appropriate action to address possibility of prohibiting the sale or 17 use of restricted fireworks (“skyrockets with sticks” and “missiles with fins”) in any portion 18 of unincorporated area of Kerr County pursuant to Local Government Code for Cinco de Mayo holiday 46 19 1.16 Consider/discuss, take appropriate action on 20 Mass Gathering permit for Kerrville Music Festival 47 21 1.20 Consider/discuss, take appropriate action to accept a gift (animal mounts) from the family 22 of Bruce Oehler for display at the Hill Country Youth Event Center 49 23 1.17 Consider/discuss, take appropriate action on 24 request from Kerrville Area Chamber of Commerce to receive the non-profit rate (50% of contract 25 price) for use of Hill Country Youth Event Center to host KerrFest 51 4 1 I N D E X (Continued) April 13, 2015 2 PAGE 1.18 Consider/discuss, take appropriate action to 3 allow helicopter rides at KerrFest 56 4 1.19 Consider/discuss, take appropriate action to approve contract with Kerrville Area Chamber 5 of Commerce for KerrFest; allow County Judge to sign same 62 6 1.21 Consider/discuss, take appropriate action on 7 Request for Proposals for management services at Hill Country Youth Event Center 63 8 1.22 Consider/discuss, take appropriate action on 9 reconciliation of capital expenditures and allocation of funds 69 10 1.23 Consider/discuss, take appropriate action to 11 transfer Plateau Water Planning Group bank account from U.G.R.A. to Kerr County as a 12 special account 82 13 1.24 Review draft Scope of Work between U.G.R.A. and ARCADIS concerning East Kerr Water 14 Availability Study 84 15 1.25 Consider/discuss, take appropriate action on request from Kerrville Youth Baseball and 16 Softball Association (Kerrville Little League) to sign Headwaters Groundwater Conservation 17 District’s “Designation of Agent” form 87 18 1.26 Consider/discuss, take appropriate action to approve “Application of Eligibility” to allow 19 items to be purchased from Texas Facilities Commission – Federal Surplus Property Program 89 20 1.27 Consider/discuss, take appropriate action on 21 resolution in support of HB 2425 and SB1450 to establish refundable deposits on aluminum, 22 glass, and plastic beverage containers sold in the state of Texas 90 23 4.1 Pay Bills 93 24 4.2 Budget Amendments 95 4.3 Late Bills 95 25 4.4 Approve and Accept Monthly Reports 96 5 1 I N D E X (Continued) April 13, 2015 2 PAGE 3 5.1 Reports from Commissioners/Liaison Committee Assignments 96 4 5.2 Reports from Elected Officials/Department Heads 97 5 1.28 Consider/discuss, take appropriate action on deliberation regarding potential real property 6 transactions and/or acquisitions (Executive Session) -- 7 1.29 Consider/discuss, take appropriate action on 8 county response to Teal Trading and Development L.P. vs. Champee Springs Ranches Property Owners 9 Association, Cause No. 08-481A (Executive Session) -- 10 1.30 Consider/discuss, take appropriate action 11 regarding Economic Development (Executive Session) -- 12 1.31 Consider/discuss, take appropriate action on 13 matters concerning property on Canyon View Road in Jack Hall Subdivision (Executive Session) -- 14 3.1 Action as may be required on matters discussed 15 in Executive Session 107 16 --- Adjourned 109 17 18 19 20 21 22 23 24 25 6 1 On Monday, April 13, 2015, at 9:00 a.m., a regular 2 meeting of the Kerr County Commissioners Court was held in 3 the Commissioners' Courtroom, Kerr County Courthouse, 4 Kerrville, Texas, and the following proceedings were had in 5 open court: 6 P R O C E E D I N G S 7 JUDGE POLLARD: All right. It's April 13, 2015. 8 It's 9 a.m. Kerr County Commissioners Court is in session. 9 Let's rise and bow our heads in prayer, please. 10 (Prayer and pledge of allegiance.) 11 JUDGE POLLARD: All right. This is the public 12 portion of it. Any citizens wishing to speak on items not 13 listed on the agenda, now's the time to come forward, 14 identify yourselves and speak your piece. We need to limit 15 it pretty shortly. We have a long agenda today, 31 items. 16 Pretty thick book up here. So, anybody wishing to speak, 17 come forward, but be brief. Anyone? There being none, we'll 18 move on to Commissioners' comments at this time. We'll start 19 with Precinct 1. 20 COMMISSIONER BALDWIN: Yes, sir, I have one -- one 21 comment. I wanted to -- as we all remember, this is Child 22 Abuse Prevention Month, and you see all the little flags 23 located out on the lawn. Well, our Kerr County Child 24 Services Board, which is this lady and her group, and many 25 other service organizations in this town have come together, 4-13-15 7 1 and they're having a presentation over at the Methodist 2 Church across the river over there, and that is April the 3 23rd from 5:30 to 6:30. And the program is the speaker -- 4 the guy, Jimmy Morris. He was the rookie -- the movie "The 5 Rookie," played by Dennis Quaid. He's going to be there. 6 I've heard him before, and he is excellent. He is worth 7 going to see. So -- and there's no charge to it. And let -- 8 and so if you want to go April 23rd, Methodist Church to see 9 the Rookie, it's to support our organizations and what they 10 do, child abuse awareness. And that's all we're trying to 11 do, is make people aware. There's -- there's not anything on 12 earth that we can do to stop something beforehand, but to 13 make people aware, and just be careful of what you do with 14 your children. That's all, Judge. Thank you. 15 JUDGE POLLARD: Okay. 16 COMMISSIONER MOSER: I pass. 17 JUDGE POLLARD: I pass. 18 COMMISSIONER LETZ: Two things. One, everyone 19 probably knows that Little League is in full swing, and there 20 are a lot of traffic -- is a lot of traffic, and there's a 21 lot of kids participating this year. I think this is 22 probably the biggest year ever. I know the -- the minor 23 league, which is the 9- and 10-year-old group, there's 10 24 teams. So, anyway, there's a lot of kids out there, but what 25 that means is that every afternoon, that Highway 27/Ag Barn/ 4-13-15 8 1 Spur 100 area is very congested, so please be careful with 2 kids running around. The other thing, this past Saturday 3 morning was the Boy Scout/Cub Scouts annual Pinewood Derby 4 for the area. It was held out at the Kroc Center. And I'm 5 happy to report and say that the first-place winner in the 6 Bear category was Gus Letz. 7 COMMISSIONER BALDWIN: Any relation? (Laughter.) 8 JUDGE POLLARD: Is he related? 9 COMMISSIONER LETZ: Somehow related. We were all 10 quite shocked. And then he ended up, after they -- the way 11 they do it, they go -- there's, I think, four divisions. 12 Webelos, Bears, Wolves -- I'm not sure of all of them. But 13 -- and then after they take the first and second place in 14 each category, then they all go head-to-head for the grand 15 champion, and in the final category, he came in fourth, so -- 16 COMMISSIONER BALDWIN: Pretty good. 17 COMMISSIONER LETZ: -- he was quite excited. 18 JUDGE POLLARD: Good. 19 COMMISSIONER LETZ: And he had a quite unusual 20 looking car. It was painted gold, which y'all probably don't 21 know what peashooters are, but those who have little kids 22 nowadays, peashooters are some something -- anyway, it's kind 23 of in a game that they play on phones and all that stuff. 24 So, we had to cut out some peashooters and glue them onto his 25 car. But, anyway, we were quite shocked, and that car went 4-13-15 9 1 really fast. Anyway, that's all I have. 2 COMMISSIONER REEVES: Just a couple things. Had a 3 very good turnout at Hunt Fire Department this past weekend, 4 bigger than anticipated crowd. We ran out of everything but 5 the pork, but very good turnout. There was cars all up and 6 down 1340, so glad to be able to help them out there. And 7 finally, I'm going to turn some time over, because I believe 8 Mrs. Lantz received a pretty nice award in Austin this past 9 week for her efforts and everything. You want to share that 10 with us, Dawn? Or you will share it with us; let's put it 11 that way. (Laughter.) Because it's very nice that you got 12 that. So -- 13 MS. LANTZ: It was just on behalf of Kerr County 14 for making a difference with our workers comp and our risk 15 management program within the county, and especially for Road 16 and Bridge, because without them and the program they have 17 intact, we couldn't have gotten this. So -- and also the 18 Maintenance Department has come on board with changing the 19 safety procedures they're doing to mimic what Road and Bridge 20 are doing. So, it took the county for me to get this; it was 21 not my doing on my own, so I appreciate everybody's efforts 22 in helping. (Applause.) 23 COMMISSIONER REEVES: I think she's being a little 24 modest. She does a real good job down there. 25 COMMISSIONER MOSER: I do have one thing, but I'm 4-13-15 10 1 going to bring it up later, if I may. I'm going to wait. 2 JUDGE POLLARD: You can bring it up now if you want 3 to. 4 COMMISSIONER MOSER: I want to wait till the media 5 gets here, other than Irene. 6 MS. STEBBINS: Can I just say that only three 7 people got the award, out of all the counties in the state, 8 that Dawn got. 9 COMMISSIONER MOSER: Good. Fantastic. 10 COMMISSIONER BALDWIN: She's a state champion. 11 MS. STEBBINS: State champion. 12 JUDGE POLLARD: Okay. Let's go to Item 1.1 on the 13 agenda; consider, discuss, and take appropriate action for 14 County's final approval of the alternate plan for the one lot 15 subdivision for the Forever Ranch, Dionicio Garivay Survey 16 Number 132, Abstract Number 152, Precinct 4. Mr. Hastings? 17 MR. HASTINGS: Thank you. This was a concept plan 18 that was brought forth on March the 9th, 2015, and 19 Commissioners Court approved. This is 5.01 acres, including 20 a 60-foot public road easement that goes through it, and at 21 this time we're asking the Court for their final approval 22 regarding the one-lot subdivision for Forever Ranch, Donicio 23 Garivay Survey Number 132, Abstract Number 152, and this is 24 in Precinct 4. 25 COMMISSIONER REEVES: Move for approval. 4-13-15 11 1 COMMISSIONER BALDWIN: Second. 2 JUDGE POLLARD: Been moved for approval of the 3 alternate plat for a one-lot subdivision for the Forever 4 Ranch, Dionisio Garivay Survey Number 132, Abstract Number 5 152. Any further discussion? There being none, those in 6 favor, signify by raising your right hand. 7 (The motion carried by unanimous vote, 4-0.) 8 JUDGE POLLARD: It's 4-0, unanimous. Thank you, 9 gentlemen. Let's go on to Item 1.2; consider, discuss, and 10 take appropriate action for the Court's final approval naming 11 private road TJD Ranch Road North, Precinct 3. Mr. Hastings? 12 MR. HASTINGS: Dutch Dreiboldt made an application 13 through Kerr 911 to name this private road TJD Ranch Road 14 North. He's the only person that is served by this road. It 15 is a private road, and it's privately maintained. At this 16 time, we're asking the Court for their final approval 17 regarding the naming of TJD Ranch Road North; it's in 18 Precinct 3. 19 COMMISSIONER LETZ: So moved. 20 COMMISSIONER BALDWIN: Second. 21 JUDGE POLLARD: Been moved and seconded that we 22 approve the naming of the road in question, name it TJD Ranch 23 Road. I might mention that "TJD" is named in honor of his 24 father, Tommy J. Dreiboldt, okay, who owns adjacent land out 25 of which all this stuff was developed. All right. Any 4-13-15 12 1 further discussion? There being none, all in favor, signify 2 by raising your right hand. 3 (The motion carried by unanimous vote, 4-0.) 4 JUDGE POLLARD: It's 4-0, unanimous. 1.3; 5 consider, discuss, and take appropriate action to declare a 6 1969 Caterpillar 112 motor grader, RB6307, as surplus. 7 Mr. Hastings. 8 MR. HASTINGS: Thank you, sir. It's a 1969 Cat 112 9 motor grader. We've had it in our fleet for quite some time. 10 I think we originally purchased it for about $10,000 used, 11 and it's time to hang it up. We'd like to declare it 12 surplus. 13 JUDGE POLLARD: How long have you had it? 14 MR. HASTINGS: I think we probably got it in -- 15 probably the '80's. We were just talking about it earlier. 16 I think it was a part of our fleet before Mr. Odom got here. 17 MR. ODOM: I've been here 24 years. 18 JUDGE POLLARD: Been there the whole time you have? 19 MR. ODOM: Before I got here. 20 COMMISSIONER REEVES: I make a motion to declare it 21 as surplus. 22 COMMISSIONER LETZ: Second. 23 COMMISSIONER BALDWIN: Good motion. 24 COMMISSIONER LETZ: I'll make a comment as well. 25 JUDGE POLLARD: Any -- all right. It's been moved 4-13-15 13 1 and seconded. 2 COMMISSIONER LETZ: I believe you've been in 3 contact with the City of Ingram about this? 4 MR. HASTINGS: Yes, sir, we have. They've shown 5 some interest in this. 6 COMMISSIONER LETZ: They still, I believe, have an 7 interest. I think they've had people -- I'm not real 8 familiar with what's going on, but I guess they've got some 9 personnel changes that have happened out there. 10 COMMISSIONER REEVES: That's correct. 11 COMMISSIONER LETZ: And because of that, they are 12 -- they're not sure -- they're a little bit in limbo on 13 decisions like this. I think they have the money in the 14 budget; someone told me the other day when I was in the 15 Region J meeting. So, we might check with them kind of at 16 first blush to see if they are interested or not. 17 MR. HASTINGS: Yes, sir, I'll do that. 18 COMMISSIONER LETZ: Before we get rid of it. I 19 think they do have a need for it. It's whether they can get 20 everything together. 21 MR. HASTINGS: Very well. 22 COMMISSIONER MOSER: It's an antique; it's much 23 more valuable now. 24 JUDGE POLLARD: It is over 25 years old, isn't it? 25 COMMISSIONER MOSER: Yeah. 4-13-15 14 1 MR. HASTINGS: Hold its value. 2 MR. ODOM: The esthetic value goes up. 3 JUDGE POLLARD: It's a classic. 4 COMMISSIONER LETZ: I've got some classics if you 5 want. (Laughter.) 6 JUDGE POLLARD: All right. Any further discussion? 7 There being none, those in favor, signify by raising your 8 right hand. 9 (The motion carried by unanimous vote, 4-0.) 10 JUDGE POLLARD: It's 4-0, unanimous. Thank you, 11 sir. 12 MR. HASTINGS: Thank you. 13 JUDGE POLLARD: 1.4; consider, discuss, and take 14 appropriate action to set a public hearing for May 26th, 15 2015, at 10 a.m. for Commissioners Court to quitclaim -- 16 somewhere else in here I notice that somebody referred to it 17 as "quick claim," and it's not; it's "quitclaim" -- deed 18 approximately 0.6 acres of property on Canyon View Road 19 right-of-way in the Jack Hall Subdivision to the adjacent 20 property owner who appears to have adverse possession, and to 21 authorize Kerr County Road and Bridge to have a survey 22 prepared for a roadway easement to construct a cul-de-sac. 23 Man, that's -- that's a bunch. Mr. Hastings? 24 COMMISSIONER BALDWIN: Wait till we start talking 25 about it. 4-13-15 15 1 JUDGE POLLARD: I know. (Laughter.) 2 MR. HASTINGS: Well, I was hoping that would just 3 sum it all up and we could approve it, but let me flesh this 4 out for you. Jack Hall Subdivision has never been filed, so 5 there was a plat prepared years ago, but for some reason it 6 never got filed, but all the lots got sold; roads are built. 7 This particular road, Canyon View Road, stopped short of 8 finishing what was platted as right-of-way, and so our 9 maintenance ends. The property owner said, "Hey, people are 10 driving down my gravel driveway that I cut at the end of this 11 road, and I started looking at my plat and realized I put my 12 driveway in a platted right-of-way." I don't know if it's 13 officially platted, since it never got filed. So, the 14 solution seemed to be that, A, he's had this for at least 15 15 years. It looks like he has adverse possession of that. But 16 to clean things up, it -- it seems prudent to quitclaim 17 deed -- the County to quitclaim deed that -- this property 18 and say, "We're not going to claim it because we don't have a 19 road there, and we're happy with where our road ends." But 20 at the same time, where that road ends, my preference would 21 be to construct a cul-de-sac, and it'd be very easy and 22 economical for us to do if we just had a little more 23 right-of-way. And he has agreed to quitclaim deed an 24 easement -- roadway easement to us that would make that 25 cul-de-sac happen. He has agreed to survey the property that 4-13-15 16 1 we would quitclaim deed to him if we would survey what he 2 would quitclaim to us for right-of-way. 3 JUDGE POLLARD: Question. 4 MR. HASTINGS: Yes, sir? 5 JUDGE POLLARD: Adverse possession against who? 6 MR. HASTINGS: Heather, can you help out? 7 MS. STEBBINS: The developer. 8 JUDGE POLLARD: Who? 9 MS. STEBBINS: The developer. 10 JUDGE POLLARD: Okay. All right, go ahead. 11 MR. HASTINGS: So, with all that being said, what 12 we're asking is that the Commissioners Court set a public 13 hearing for May 26th, 2015, at 10 a.m. for the Commissioners 14 Court to quitclaim deed -- it's approximately six-tenths of 15 an acre of property on Canyon View Road right-of-way in the 16 Jack Hall Subdivision to the adjacent property owner, and -- 17 and to authorize Kerr County Road and Bridge to have a survey 18 prepared for a roadway easement to construct a cul-de-sac. 19 COMMISSIONER BALDWIN: I move for approval of this, 20 but I want to make a comment, too. You remember recently our 21 new County Engineer, Mr. Hastings here, one of his long-term 22 goals for this county is to put in cul-de-sacs. That seems 23 to be a way to control some traffic, and here's a great 24 opportunity to get one done. The guy's been maintaining this 25 road for many years. I mean, in my opinion, he is, so it's 4-13-15 17 1 his, so not a big deal. 2 COMMISSIONER LETZ: Are we -- Commissioner, do we 3 want to authorize the expenditure of the funds before the 4 public hearing or after the public hearing? Expenditure of 5 funds to do the survey. 6 MR. HASTINGS: Before would be my preference. 7 COMMISSIONER BALDWIN: Prefer it before, but if 8 there's a hangup, we'll certainly wait. But we want to get 9 everything done, get it rocking and rolling, 'cause 10 everybody -- all the machines are ready to roll -- 11 COMMISSIONER LETZ: Okay. 12 COMMISSIONER BALDWIN: -- in this deal. So, I move 13 for approval of setting a public hearing for May 26th at 14 10 a.m. in this courtroom, and to authorize the County 15 Engineer to have the surveying done for the cul-de-sac. 16 COMMISSIONER REEVES: Second. 17 JUDGE POLLARD: Okay, it's been moved and seconded 18 that we -- as stated. And insofar as discussion is 19 concerned, I have a little concern about title problems, and 20 if it appears that somebody has adverse possession, the way 21 you definitely approve that is to go to court and get a 22 judgment. Otherwise, you're going to have to insist on title 23 reports or title -- title policies or something like that. 24 So, I'm going to suggest that this be contingent upon the 25 County Attorney's office approving all of this from a title 4-13-15 18 1 standpoint. 2 COMMISSIONER REEVES: I think all we're doing now 3 is setting a public hearing. We're not acting on that. 4 JUDGE POLLARD: All right. 5 COMMISSIONER REEVES: And authorizing a survey, if 6 I understood the motion. 7 COMMISSIONER BALDWIN: That is correct. 8 JUDGE POLLARD: Well, I think you got to get to 9 the -- first things first. 10 COMMISSIONER REEVES: Well -- 11 JUDGE POLLARD: Maybe title's first. 12 COMMISSIONER MOSER: Why do the survey now? 13 MR. HASTINGS: So that -- 14 COMMISSIONER MOSER: This has been there for 15 15 years. 16 MR. HASTINGS: Well, so that we could -- he wants 17 to get going. 18 COMMISSIONER MOSER: But he's been there for 15 19 years. 20 MR. HASTINGS: Right. So that we can have it all 21 cleaned up at the same time. Right after we have the public 22 hearing, we can have a -- an approval after that, and 23 quitclaim deed it at that time. He has a timeline with 24 trying to subdivide his property, and this helps him. 25 COMMISSIONER LETZ: We were going to quitclaim 4-13-15 19 1 whatever we had to him, correct? 2 MR. HASTINGS: Yes. 3 COMMISSIONER LETZ: Is he quitclaiming, or is he 4 deeding to us? 5 COMMISSIONER MOSER: Quitclaim. 6 MR. HASTINGS: He was going to quitclaim. 7 JUDGE POLLARD: See, that doesn't -- 8 MR. HASTINGS: He could deed it instead. 9 COMMISSIONER LETZ: I mean, if he -- I mean, my 10 understanding, 'cause I visited with someone about this 11 briefly, is that I can see that we can quitclaim what we have 12 to him because we don't think we own it, so we're just going 13 to quitclaim that. And I'm certainly not trying to practice 14 law here, Judge, but if we're going to rely on what he's 15 giving to us to build the cul-de-sac, we need to make sure 16 that he owns it. 17 JUDGE POLLARD: I agree. 18 COMMISSIONER LETZ: Yeah. I mean, I don't see how 19 -- I don't know that a quitclaim would be sufficient on that 20 side to us, if we're going to say -- 21 MS. STEBBINS: He does own it. I don't think that 22 there's a question about whether or not he owns that part 23 where he's going to give us the cul-de-sac. 24 MR. HASTINGS: I think what you're asking is -- 25 what you're suggesting is rather than him do it by quitclaim 4-13-15 20 1 deed, let's just do it as a -- as an easement, a regular 2 easement. 3 COMMISSIONER LETZ: Yeah, deed us an easement. I 4 can see if we -- the other part; we don't think we own 5 anything anyway, so a quitclaim would be appropriate. But if 6 he -- he thinks he owns it, then he ought to deed the 7 easement to us. 8 JUDGE POLLARD: Something with a warranty of title 9 in it. 10 COMMISSIONER LETZ: 'Cause I'd hate for us to build 11 anything on property that we don't know we own. Have an 12 easement -- 13 COMMISSIONER MOSER: There may not be a reason to 14 do a survey in advance, too. 15 JUDGE POLLARD: When you say "he" -- 16 COMMISSIONER REEVES: We're only talking about 17 quitclaiming our stuff in this motion. 18 MS. STEBBINS: Yes. I don't -- we're not 19 addressing him quitclaiming anything in this motion. And I 20 don't think there's a -- from my understanding of the history 21 of it, I don't think that there's a problem with the 22 ownership on the part that he's going to -- 23 COMMISSIONER LETZ: Okay. 24 MS. STEBBINS: -- give to us for the cul-de-sac, so 25 they're separate. But this is just about the -- the part 4-13-15 21 1 where he has a driveway right now. 2 JUDGE POLLARD: Okay. You're going to look at it, 3 though, right? 4 MS. STEBBINS: Sure. 5 JUDGE POLLARD: On the title issue? 6 MS. STEBBINS: Yes, I'll look at the title issue. 7 JUDGE POLLARD: All right. All right. It's been 8 moved and seconded for approval as stated. Those in favor of 9 that motion, signify by raising your right hand. 10 (The motion carried by unanimous vote, 4-0.) 11 JUDGE POLLARD: It's 4-0, unanimous. All right, 12 1.5; consider, discuss, and take appropriate action regarding 13 concept plan for Estates of Panther Creek, Precinct 4. 14 Mr. Hewitt? 15 MR. HEWITT: Morning. Do you have a map or an 16 exhibit or anything on Panther Creek Estates? I've got a 17 couple others I'd like to pass out, just so you can kind of 18 follow along with me. 19 COMMISSIONER BALDWIN: I can't figure out where it 20 is. 21 MR. HEWITT: It's just past Camp Mystic out in west 22 Kerr County. 23 COMMISSIONER REEVES: Commissioner, if you went 24 directly across the river from the Loeffler house and go up 25 the bank -- 4-13-15 22 1 JUDGE POLLARD: Is that how you get there? 2 COMMISSIONER REEVES: No, you go down past that. 3 But, I mean, that gives you a geographic location. 4 COMMISSIONER BALDWIN: That's what it looked like. 5 I couldn't imagine a subdivision up there, but whatever. 6 COMMISSIONER REEVES: But that's -- this will give 7 you an easy definition of where it's at. 8 MR. HEWITT: So, this is 125 acres; it's going to 9 be cut into -- subdivided into eight lots. What I show here 10 is the preliminary layout. The dark line is the final layout 11 that we have for the road, which would be a 60-foot 12 right-of-way, an 18-foot road, 18-foot-wide road. We've been 13 working with Mr. Hastings and Mr. Odom on this. This dark 14 line represents a road alignment that meets all the minimum 15 radius criteria. So, you can see the wide, sweeping radiuses 16 that are 382 feet or greater. The dashed line that you see 17 is the previous layout that we had, which did not meet all 18 the radius requirements. In order to meet the radius 19 requirements, we've got a 300-foot section that would exceed 20 the maximum grade in the back side of the -- the subdivision. 21 So, there's a hill that goes down -- well, there's a creek 22 crossing about halfway through this development, and we go 23 down the hill to the creek crossing and back up the hill, 24 which would serve three lots. And so the -- in order to meet 25 the radius requirements, we would end up exceeding the grade 4-13-15 23 1 requirements for a 300-foot section. You can follow all of 2 that? 3 COMMISSIONER MOSER: Yeah. 4 MR. HEWITT: And so we wanted to present that to 5 you this morning to get your comments and opinion on that. 6 COMMISSIONER MOSER: What is more critical, the 7 grade or the -- 8 MR. HEWITT: We've been told we care more about the 9 -- Commissioners care more about the radius. 10 COMMISSIONER MOSER: Okay. 11 MR. HEWITT: Than the grade. 12 COMMISSIONER LETZ: I met with -- 13 MR. HEWITT: Lee? 14 COMMISSIONER LETZ: -- Lee. I met with someone on 15 this one, and we talked about it. They either need a 16 variance from the radius or a variance from the grade to get 17 the road up this portion. So, my thought is the radiuses are 18 more important from a safety standpoint than the grade. The 19 grade goes up to, like -- I think it's up to a 15 percent 20 grade, which is what the City of Kerrville requires. I mean, 21 we have stricter rules than City of Kerrville, so it's not 22 like we're asking for something that's way out of line -- or 23 they are. To me, the radius is more important. I did 24 mention that I thought that if we, you know, are going to 25 give a variance for the grade, that we should probably 4-13-15 24 1 require more right-of-way on that stretch -- that 300-foot 2 stretch, so that if something comes in down the road, they 3 want to divide up some more of those lots, that there's 4 right-of -- additional right-of-way to do that with the 5 grade. That was just my idea, that -- because if they -- I 6 forgot. There was another subdivision fairly recently that 7 we were looking at, that once that right-of-way is set at 8 60 foot, and the grade's a variance, and we start adding more 9 traffic down there, even though I know that's not the intent 10 here, I think that it's -- it'd be worthwhile for us to get 11 that right-of-way right now. I see Len nodding. So, I mean, 12 there's just a -- we can never get -- it's very difficult to 13 get right-of-way in the future. We get it up front. So, 14 that was kind of why they ended up with this way versus the 15 radius variance. 16 COMMISSIONER MOSER: Seems reasonable. 17 MR. HEWITT: In the attachment that I gave to 18 y'all, the highlighted yellow area on the second sheet is the 19 300 feet that would exceed the 12 percent slope. 20 COMMISSIONER LETZ: Right. 21 COMMISSIONER BALDWIN: That's got to be rough 22 country up in there. 23 COMMISSIONER REEVES: It is. Mr. Hastings and 24 Mr. Odom, do y'all have any comments on this? 25 MR. HASTINGS: You know, I've been working with 4-13-15 25 1 John on this to see -- see if we can make this work. And let 2 me check with Len -- 3 (Low-voice discussion off the record.) 4 MR. HASTINGS: All right. We were just working on 5 this late on Friday, and I didn't get a chance to see this 6 till this morning. This one's a little bit different than 7 what we were talking about Friday, but this will work. 8 COMMISSIONER REEVES: As presented? 9 MR. HASTINGS: Yes, sir. 10 MR. ODOM: With that bigger radius, you could cut 11 that up at the end, 'cause you got 60 foot, which is a very 12 good idea, Jon, to change that radius. 13 COMMISSIONER LETZ: Change the radius? Well, this 14 is just a concept plan, you know, which is why it was brought 15 to the Court today, I think. I think it's a -- I'm very much 16 in favor of the subdivision. I think it's a good 17 subdivision, going to be a good development. They're doing 18 it right, it looks like, so everything's -- it's just a 19 question as to whether to get -- there will be a variance 20 required, so which way was better? And that's the main issue 21 today, I think. 22 JUDGE POLLARD: All right. Any further discussion 23 on that item? 24 COMMISSIONER BALDWIN: John, is there any homes or 25 anything up here in Comanche Caves? 4-13-15 26 1 MR. HEWITT: On the back side. 2 MR. VOELKEL: Just those larger tracts, 3 Commissioner. There is a home back there, but it's pretty 4 far back. 5 COMMISSIONER BALDWIN: Those are 100-acre lots, I 6 think, up in there? 7 MR. VOELKEL: Correct. 8 MR. ODOM: John, is this one county maintenance? 9 MR. VOELKEL: No. 10 MR. HEWITT: Be privately maintained. 11 JUDGE POLLARD: Any further discussion? Being 12 none, those in favor of the motion, signify -- 13 COMMISSIONER REEVES: There's no motion. 14 THE CLERK: I don't have a motion. 15 COMMISSIONER LETZ: We don't have a motion yet. 16 COMMISSIONER MOSER: Oh. 17 JUDGE POLLARD: Anybody want to make a motion? 18 COMMISSIONER REEVES: I'll make a motion to approve 19 the concept plan. 20 COMMISSIONER LETZ: I'll second it as discussed. 21 JUDGE POLLARD: All right. Those in favor, signify 22 by raising your right hand. 23 (The motion carried by unanimous vote, 4-0.) 24 JUDGE POLLARD: It's 4-0, unanimous. 25 COMMISSIONER LETZ: And just -- this is still a 4-13-15 27 1 concept plan. Road and Bridge, y'all need to tweak it if it 2 needs to be tweaked to make sure that y'all are comfortable 3 with everything. 4 MR. HASTINGS: Yes, sir. 5 JUDGE POLLARD: All right. Let's go to Item 1.6; 6 consider, discuss, and take appropriate action for Court's 7 approval to fill a 16.1 position opening on April 30, 2015, 8 criminal clerk position that is a budgeted position. Robbin 9 Burlew. 10 MS. BURLEW: Yes, sir. I have a clerk that's 11 leaving at the end of the month, and so I just need to fill 12 that position. 13 COMMISSIONER LETZ: And you need it to continue 14 operating your -- 15 MS. BURLEW: Sorry? 16 COMMISSIONER LETZ: And you need the position 17 filled to continue operating your efficient -- 18 MS. BURLEW: Yes, sir, 'cause it's one of my 19 courtroom clerks. 20 COMMISSIONER LETZ: So moved. 21 COMMISSIONER BALDWIN: Second. 22 JUDGE POLLARD: Any further discussion? There 23 being none, those in favor, signify by raising your right 24 hand. 25 (The motion carried by unanimous vote, 4-0.) 4-13-15 28 1 JUDGE POLLARD: It's 4-0, unanimous. 1.7; 2 consider, discuss, and take appropriate action on revision of 3 the Kerr County Juvenile Detention Facility Policy and 4 Procedure Manual. Mr. Davis? 5 MR. DAVIS: Morning, Your Honor, Commissioners. I 6 think that you have this in your packet. The only changes -- 7 this is our organizational chart. The feds mandate from -- 8 more PREA stuff; this is just the beginning. We have to 9 designate a PREA compliance manager and a PREA coordinator. 10 That's what you see in the organizational chart there. The 11 only changes to this are to add an Assistant Facility 12 Administrator/PREA Compliance Manager and Administrative 13 Assistant/JSO/PREA Coordinator. I would ask that the Court 14 make -- approve this change so that I can approve the policy 15 and procedure manual. 16 COMMISSIONER BALDWIN: I move for approval, but I 17 do have a question. 18 JUDGE POLLARD: Okay. 19 COMMISSIONER MOSER: Second, but awaiting the 20 question. 21 JUDGE POLLARD: All right. It's been moved and 22 seconded. Is there any discussion? 23 COMMISSIONER BALDWIN: Is there any way to roll 24 either one of these into another position, like your Facility 25 Administrator could do one of those -- be one of those 4-13-15 29 1 people? 2 MR. DAVIS: It's kind of a wash, Commissioner, to 3 be perfectly honest. 4 COMMISSIONER BALDWIN: So we're required to hire 5 new people? 6 MR. DAVIS: No, we're not hiring new people. 7 There's no additional personnel. We're just designating an 8 addition to their other job duties; we're adding these. 9 COMMISSIONER BALDWIN: That's what I was asking. 10 Okay, thank you. 11 MR. DAVIS: Yes, sir. 12 JUDGE POLLARD: Any further discussion? There 13 being none, those in favor of the motion, signify by raising 14 your right hand. 15 (The motion carried by unanimous vote, 4-0.) 16 JUDGE POLLARD: It's 4-0, unanimous. 1.8; 17 consider, discuss, and take appropriate action on approval of 18 the Customer Service Agreement for the Juvenile Detention 19 Facility with UniFirst, and authorize the County Judge to 20 sign same. 21 MR. DAVIS: We use this service, as do many other 22 departments of the county. The County Attorney has approved 23 the contract and made some changes. 24 COMMISSIONER BALDWIN: I move for approval. 25 COMMISSIONER MOSER: Second. 4-13-15 30 1 JUDGE POLLARD: Been moved and seconded for 2 approval. Is there any discussion? There being none, those 3 in favor, signify by raising your right hand. 4 (The motion carried by unanimous vote, 4-0.) 5 JUDGE POLLARD: It's 4-0, unanimous. 6 MR. DAVIS: Thank you all. 7 COMMISSIONER LETZ: Thank you, Jason. 8 JUDGE POLLARD: 1.9; consider, discuss, and take 9 appropriate action on request from Hill Country Napa Auto 10 Care to use the courthouse grounds on July 18, 2015, from 11 9 a.m. to 2:30 p.m. to host a fundraiser for the Intrepid 12 Fallen Heroes blood drive. Cindy Colbath. 13 MS. COLBATH: Hi, good morning. Thank you very 14 much. I stood up here last year and asked the same thing. 15 We had a wonderful drive. We did it on July the 19th, I 16 believe, of last year. We collected 34 volunteers for the 17 blood bank. We also were able to donate almost -- a little 18 over $4,600 of money to the Fallen Heroes Intrepid fund. 19 This goes hand-in-hand with what Napa Corporate does on a 20 nationwide basis during that time period. We just kind of 21 added to it, and we had a great time, and we were hoping to 22 be able to use the grounds again this year. 23 COMMISSIONER BALDWIN: I love the way this is done 24 with other -- the other companies that have joined in. 25 MS. COLBATH: Yes, sir. 4-13-15 31 1 COMMISSIONER BALDWIN: This is a neat thing to do. 2 Is there any issue with the -- 3 MS. GRINSTEAD: No, the grounds are free; we don't 4 have anything going on. 5 COMMISSIONER BALDWIN: Judge, I move for approval. 6 COMMISSIONER REEVES: I'll second. 7 JUDGE POLLARD: Been moved and seconded for 8 approval. Any further discussion? Is there discussion? All 9 right. There being none, those in favor, signify by raising 10 your right hand. 11 (The motion carried by unanimous vote, 4-0.) 12 JUDGE POLLARD: It's 4-0, unanimous. 1.10; 13 consider -- 14 MS. COLBATH: Thank you. 15 COMMISSIONER BALDWIN: Thank you. 16 JUDGE POLLARD: Consider, discuss, and take 17 appropriate action to approve the new contract with H.E.B. 18 Grocery Company and Medimpact Health Care Systems, Inc., for 19 the Kerr County Indigent Health program's prescription 20 benefits, and authorize the County Judge to sign the 21 contract. The contract has no price increase over the 22 current contract rates. Rosa? 23 MS. LAVENDER: Okay. Back in 2008 when we brought 24 the Indigent Health program over from the hospital, at that 25 time we were using CVS Pharmacy, or they were, and so we 4-13-15 32 1 continued that. Then in 2009, we moved our prescription 2 program to H.E.B., and about a month ago, they called us and 3 said, "We need a copy of the contract" -- the current 4 contract, and we didn't have a current contract. We had just 5 automatically been staying with H.E.B. This does not require 6 bidding. Our costs are very minimal in prescriptions, and so 7 H.E.B. then has gone with a company called Medi -- whatever 8 it is. It's out of California. And they sent us a contract, 9 and so we're massaging this contract. Heather's been working 10 on it with me, and we're waiting on a couple of things back 11 from the company in California, but we'd like for you to 12 approve the contract contingent on us working out just a 13 couple little details with it, so that it can go in effect 14 the 1st of May. 15 COMMISSIONER BALDWIN: I agree. I just don't know 16 why we can't wait until we get everything right and then vote 17 on it. 18 MS. LAVENDER: It's just a -- it's just a -- 19 COMMISSIONER BALDWIN: I understand. 20 MS. LAVENDER: -- wording deal. 21 COMMISSIONER BALDWIN: I move for approval. 22 COMMISSIONER LETZ: Second. 23 JUDGE POLLARD: Been moved and seconded for 24 approval. Any further discussion? There being none, those 25 in favor, signify by raising your right hand. 4-13-15 33 1 (The motion carried by unanimous vote, 4-0.) 2 JUDGE POLLARD: It's 4-0, unanimous. All right. 3 Let's see. That was 1.11, right? 4 COMMISSIONER BALDWIN: 10. 5 JUDGE POLLARD: 10? All right. 1.11; consider, 6 discuss, and take appropriate action to approve the renewal 7 contract with Ricoh U.S.A., for copy machine shared by the 8 Indigent Services and Victims Services offices, and authorize 9 the County Judge to sign the contract. This is a budgeted 10 item, and the new contract reflects no increase in cost to 11 the County. Rosa? 12 MS. LAVENDER: This is the same company that we've 13 had the lease agreement with on the copier. We're going to 14 get a new copier out of this with no additional price 15 increase at all, and it will be another five-year contract, 16 contingent on funds being available for it, and that's part 17 of the contract. And Heather has looked over this one also 18 and approved it. 19 COMMISSIONER MOSER: I have a question, not 20 specifically in this, but in general. We have a lot of 21 copiers around the county, and everybody's got -- seems like 22 they have separate contracts for various copiers. Is there 23 -- there's got to be an economy of scale here somewhere. Is 24 that -- I'll ask the commissioners that have been here for 25 many decades. 4-13-15 34 1 COMMISSIONER BALDWIN: We've done it both ways, 2 thousands of times. 3 COMMISSIONER MOSER: Is that right? 4 COMMISSIONER BALDWIN: Yeah. I can't remember why 5 we shift from one to the other, but I think maybe it's 6 something to do with the elected official making the choices 7 in their offices. But we've -- we've tried to do all of them 8 at one time, and -- 9 COMMISSIONER MOSER: From the same company? 10 COMMISSIONER BALDWIN: From the same company and 11 all that. 12 COMMISSIONER MOSER: Well, I don't want to hold 13 this up. 14 COMMISSIONER BALDWIN: I don't recall why that is. 15 COMMISSIONER MOSER: Seems like, you know, a lot of 16 organizations are doing this, and they say, "Wait a minute," 17 you know. 18 MS. LAVENDER: Well, the other problem is that 19 contracts start at different times, and for different -- 20 COMMISSIONER MOSER: I know, but all that's -- 21 MS. LAVENDER: -- different demands of copying. 22 COMMISSIONER MOSER: I know. It's kind of 23 solvable, though. Okay. Anyway -- 24 JUDGE POLLARD: Any further discussion? 25 COMMISSIONER MOSER: I move for approval. 4-13-15 35 1 COMMISSIONER BALDWIN: I second it. 2 JUDGE POLLARD: Any further discussion on that 3 motion? 4 COMMISSIONER BALDWIN: I just wanted to say that, 5 boy, I'm willing to take a look at that again. 6 COMMISSIONER MOSER: Yeah. Probably -- okay. We 7 won't hold this up, but -- 8 COMMISSIONER BALDWIN: Okay. 9 COMMISSIONER MOSER: Okay. 10 JUDGE POLLARD: All right. Those in favor of the 11 motion, signify by raising your right hand. 12 (The motion carried by unanimous vote, 4-0.) 13 JUDGE POLLARD: It's 4-0, unanimous. 1.12; 14 consider, discuss, and take appropriate action to approve 15 posting of new county -- Kerr County Interagency Directory on 16 the county website, and direct the Kerr County Information 17 Technology Department to post the directory on the county 18 website by May 1st. Hard copies of the directory will also 19 be made available to appropriate county offices. Rosa? 20 MS. LAVENDER: About six months ago, Ms. Ayala and 21 I were invited to a meeting over at the Methodist Church, a 22 large number of nonprofits and churches and organizations 23 that provide services for people that are down on their luck 24 or whatever, and indigent health and indigent defense and 25 victims services, it fit into our umbrella of things that we 4-13-15 36 1 do. And one of the things the group wanted to do was to 2 create a document or a way that everybody knew what everybody 3 else was doing. And I want to introduce you to a lady by the 4 name of Millie Goode. This is Millie, and Millie's a 5 volunteer, and she's the one that created this document. I 6 think -- did you send them a copy of it or not? 7 MS. GRINSTEAD: It's in their backup. 8 MS. LAVENDER: It's an incredibly well-done, 9 comprehensive document of every agency that we know of in 10 Kerr County that has services available to people. And our 11 programs are in there, as is the Veteran Service Officer, 12 Ms. Baker's program. And I just wanted you all to say thank 13 you to Millie, because this is super, that she took the time 14 to do this, and it's such a great document. And so this is 15 Millie Goode. 16 COMMISSIONER BALDWIN: Thank you, Millie. 17 (Applause.) 18 COMMISSIONER MOSER: Millie does a lot of other 19 really good things at the church, and for that kind of thing, 20 so seeing that first-hand, I -- thanks, Millie. 21 MS. LAVENDER: This is a living document; it can be 22 changed. When people leave agencies, a lot of times we don't 23 know who's there, and we'll be able to go in and change this 24 information and add to it. We hope to be able to keep it up 25 to date all the time. It'll be available on the web. One 4-13-15 37 1 day we hope to be able to get it on the cloud, and I don't 2 know what that means, but where people can click on the -- 3 the website and be able to download brochures or applications 4 or whatever they need from these programs. But this is the 5 first step. And the group decided that probably the most 6 appropriate place to post it was on the Kerr County website, 7 because all agencies then will have access to it 24 hours a 8 day, seven days a week by doing it that way. And -- 9 COMMISSIONER BALDWIN: I couldn't agree more. Have 10 we asked the I.T. guy about this May 1 issue? 11 MS. LAVENDER: We have not. 12 COMMISSIONER BALDWIN: Is there -- 13 MS. LAVENDER: He's hard to catch. 14 AUDIENCE: He was here. 15 MS. LAVENDER: He was here. It's all formatted; 16 all I have to do is just e-mail it to him. All he has to do 17 is post it right on the website. And I'm going to make a -- 18 my County Eye story at the end of this month on this, and the 19 development of it, and that way people will know that it's 20 there. 21 COMMISSIONER MOSER: Great. 22 MS. LAVENDER: And we believe the transition can be 23 done by May 1st. It's virtually ready. We found one little 24 thing to add to it late last week, but this is the clean copy 25 that I have, 'cause I ran it off Friday afternoon. But, you 4-13-15 38 1 know, when people come in to see us, oftentimes we say, "Oh, 2 well, go to so-and-so," and then they get to so-and-so and 3 they say, "Oh, no, we don't do that. Here, go to so-and-so." 4 And people that are in crisis have a very frustrating 5 experience with that, and we hope that this will resolve some 6 of that. 7 COMMISSIONER LETZ: Are there any hard copies 8 anywhere? 9 MS. LAVENDER: Yes, we're going to run some hard 10 copies to make available here, but each agency will have a 11 hard copy in their possession, because they'll be able to 12 download it off of the website and print their own. 13 COMMISSIONER LETZ: I see Harold here. That would 14 be something that I think would be very helpful to the 15 Chamber. 16 MR. DEAN: We'll put it on our website. 17 COMMISSIONER REEVES: I think it's a great -- 18 COMMISSIONER BALDWIN: I do too. And I see it -- 19 COMMISSIONER REEVES: -- combination of everything 20 that's here, 'cause you always -- "Who could I call on this?" 21 And now we've got this. I think it's a great idea, and -- 22 and do all we can to get it up and running. 23 MS. LAVENDER: We put the non-emergency numbers for 24 all the different law enforcement and the fire department, 25 all kinds of stuff. 4-13-15 39 1 SHERIFF HIERHOLZER: There's no home phone numbers 2 or home addresses -- 3 MS. LAVENDER: No home phone numbers. 4 SHERIFF HIERHOLZER: -- of county employees? 5 MS. LAVENDER: No, no, no. We didn't even put your 6 name in there, Sheriff. 7 SHERIFF HIERHOLZER: Good. (Laughter.) Thank you. 8 MS. LAVENDER: Now, the picture may go -- no, I'm 9 joking. 10 COMMISSIONER BALDWIN: Judge, I move for approval. 11 I'm a little concerned about this May 1 thing, but if y'all 12 are comfortable with it, that's cool. 13 COMMISSIONER MOSER: Second. 14 JUDGE POLLARD: All right, it's been moved and 15 seconded for approval. Is there any further discussion? All 16 right. 17 SHERIFF HIERHOLZER: Real quick, since they do have 18 a lot of names in here, is there a set procedure in place 19 that will keep it updated? 20 MS. LAVENDER: Yeah. 21 SHERIFF HIERHOLZER: When we do them for all 22 agencies around just helping us, that's the hardest part, is 23 making sure it stays updated six months from now. 24 MS. LAVENDER: What did we decide, six months? Six 25 months, and Millie's going to do it. She's going to be able 4-13-15 40 1 to forward the information to us. 2 COMMISSIONER BALDWIN: Super. 3 COMMISSIONER MOSER: Thanks again, Millie. 4 COMMISSIONER BALDWIN: Thanks again, Millie. 5 JUDGE POLLARD: All right. Those in favor of the 6 motion, signify by raising your right hand. 7 (The motion carried by unanimous vote, 4-0.) 8 JUDGE POLLARD: It's 4-0, unanimous. Thank you 9 very much, Millie and Rosa. 1.13; consider, discuss, and 10 taking appropriate action regarding reclassification of 11 positions within the County Clerk's office. Mrs. Lantz? 12 MS. LANTZ: Good morning, Judge. Good morning, 13 Commissioners. After speaking with Ms. Bolin and her office, 14 she has two positions that are administrative positions she'd 15 like to just reclassify as deputy clerks in her office. And 16 we're just bringing this to the Court for approval. 17 COMMISSIONER MOSER: Dawn, what does A.C.A. mean? 18 COMMISSIONER REEVES: You're on the wrong -- 19 MS. LANTZ: That's the next agenda item. 20 COMMISSIONER MOSER: Oh, I'm sorry. Sorry. 21 MS. LANTZ: So with this, she's just -- she's 22 wanting to fill those positions which were approved at the 23 last Commissioners Court. 24 COMMISSIONER LETZ: What's -- explain to me what 25 we're doing again, in more detail. 4-13-15 41 1 COMMISSIONER BALDWIN: And why. 2 MS. BOLIN: What we're doing is reclassifying the 3 administrative position, which is the supervisor position. 4 We're classifying that to an entry-level clerk, so it saves 5 money on salaries, and also gets a deputy clerk in there that 6 will be able to handle all job duties. 7 COMMISSIONER BALDWIN: Okay. What about that 8 position, and the work that that person is doing? 9 MS. BOLIN: That's what the entry-level clerk will 10 do. But I -- I can't justify having a supervisor -- having 11 another supervisor. 12 COMMISSIONER BALDWIN: Okay. So, it's some kind of 13 entry-level work? 14 MS. BOLIN: Right, it's basic. Starts at a 15.1; 15 come in, learn everything, but no supervisory duty -- excuse 16 me, duties. 17 COMMISSIONER BALDWIN: Okay. Okay, that was one. 18 Is there -- 19 MS. BOLIN: The other position that I have open is 20 a court compliance clerk. I would like to reclassify that as 21 a deputy clerk so that they do all job duties, not just 22 specific to court compliance job duties. And that also 23 starts at a 15.1 rather than a 16.1. 24 COMMISSIONER LETZ: It would be a 15 rather than a 25 16? 4-13-15 42 1 MS. BOLIN: Correct. 2 COMMISSIONER LETZ: I guess the only -- you know, 3 it's your office; you can organize it any way you want. But 4 when we realigned, I guess is the right word, Court 5 Compliance two years ago, whatever, one of the things was 6 that we were very concerned about having -- making sure that 7 work got done. And that's why we set up a person in your 8 office and a person, I believe, in Robbin's office to do that 9 work. You know, if all of a sudden this person is doing a 10 whole -- is responsible for other duties, I just want to make 11 certain that we are still getting our court compliance work 12 done. And if -- and if not, I'm not going to be happy. 13 MS. BOLIN: I understand. 14 COMMISSIONER BALDWIN: It's going that way 15 upstairs. 16 COMMISSIONER LETZ: Yeah. 17 COMMISSIONER BALDWIN: The lady has other duties, 18 and we got a report just this week, and, boy, that was a lot 19 of money involved. 20 COMMISSIONER LETZ: I know, it's important. As 21 long as we get it done, I mean, it's -- you know, who is 22 taking over the administrative duties that were on that 23 position? I mean, obviously, there was someone doing them. 24 MS. BOLIN: Right. Nuvia and Anita in my office 25 are sharing those duties. 4-13-15 43 1 COMMISSIONER LETZ: Okay. I mean, it sounds like 2 there's no budget impact -- no negative budget impact, 3 anyway. And you can organize your office the way you want, 4 so -- 5 COMMISSIONER BALDWIN: Second. 6 COMMISSIONER LETZ: Move approval. 7 COMMISSIONER BALDWIN: Second. 8 JUDGE POLLARD: Becky, will that free up any funds 9 to be used on another position? 10 MS. BOLIN: Yes. 11 JUDGE POLLARD: And stay within your budget? 12 MS. BOLIN: Correct. 13 JUDGE POLLARD: Okay. 14 MS. LANTZ: It will free up about $10,000. 15 JUDGE POLLARD: Pardon? 16 MS. LANTZ: About $10,000. 17 JUDGE POLLARD: Okay. Any further discussion? 18 There being none, those in favor, signify by raising your 19 right hand. 20 (The motion carried by unanimous vote, 4-0.) 21 JUDGE POLLARD: It's 4-0, unanimous. All right. 22 1.14; I guess we discussed that a little bit already. 23 Consider, discuss, and take appropriate action to accept 24 A.C.A. reporting and tracking service, parentheses, ARTS, 25 whatever that is, program agreement between Texas Association 4-13-15 44 1 of Counties and Kerr County, and have County Judge to sign 2 same. Dawn? 3 MS. LANTZ: This is a program that TAC is 4 implementing to help us do our I.R.S. reporting, which is 5 mandated by the Affordable Care Act. 6 COMMISSIONER MOSER: Oh, Affordable Care. 7 MS. LANTZ: Yes, and that's what's the acronym 8 A.C.A. stands for. 9 COMMISSIONER MOSER: Okay. 10 MS. LANTZ: The ARTS program is actually a 11 tracking -- Affordable Care Act tracking -- reporting and 12 tracking system that TAC has set up with our health care 13 program, where they can watch to make sure that we're staying 14 within the guidelines of the part-time employees not going 15 over the mandated part-time hours, which is no more than 30 16 hours a week. So, this is basically them helping us provide 17 our legal requirements to the I.R.S. 18 COMMISSIONER MOSER: So all we're doing is 19 accepting that. What -- what if we don't accept it? 20 MS. LANTZ: Then my office and the Treasurer's 21 office is going to be completely responsible for doing all 22 the I.R.S. reporting. 23 COMMISSIONER MOSER: I see, okay. 24 MS. LANTZ: Which they're offering to do it at no 25 cost. 4-13-15 45 1 COMMISSIONER MOSER: So all we've got to do is say, 2 "Yea, verily"? 3 MS. LANTZ: Yes, sir. 4 COMMISSIONER BALDWIN: Which includes this 5 sentence, "TAC will need to receive employee payroll and 6 unpaid leave of absence" -- 7 MS. LANTZ: Yes. 8 COMMISSIONER BALDWIN: -- hours"? Is that -- 9 MS. LANTZ: We'll have to coordinate with the I.T. 10 TAC and Tyler Technology is already implementing a program 11 that will merge with the reporting requirements, because 12 other counties are involved in the same process of having to 13 report this, so that will also be at no cost to us through 14 Tyler Technology getting this program implemented. 15 COMMISSIONER BALDWIN: I'm seeing here -- what I 16 think I'm seeing is there's a one-time activation fee, $7.50 17 per employee, and we have close to 300, or we used to. I 18 can't -- I don't know any more. 19 MS. LANTZ: That would be waived, because we're 20 within the pool. As long as we stay within TAC, -- 21 COMMISSIONER BALDWIN: I love TAC. 22 MS. LANTZ: -- they're going to waive the 23 subscription fee, which is $4.05 per person, as well as a 24 $7.50 per-employee charge. 25 COMMISSIONER REEVES: I move for approval. 4-13-15 46 1 COMMISSIONER BALDWIN: Second. 2 JUDGE POLLARD: Any further discussion? Those in 3 favor of the motion, signify by raising your right hand. 4 (The motion carried by unanimous vote, 4-0.) 5 JUDGE POLLARD: It's 4-0, unanimous. We'll go to 6 1.15; consider, discuss, and take appropriate action to 7 address possibility of prohibiting the sale or use of 8 restricted fireworks, skyrockets and sticks -- with sticks 9 and missiles with fins, in any portion of the unincorporated 10 area of Kerr County pursuant to Local Government Code 352.051 11 for the Cinco de Mayo holiday. 12 MS. STEBBINS: I just want you to know that you 13 have to make a determination that drought index conditions 14 exist at a 575 to -- in order to prohibit these fireworks. 15 COMMISSIONER REEVES: I don't think we're there. 16 COMMISSIONER LETZ: We're not there. 17 JUDGE POLLARD: I don't either. 18 COMMISSIONER REEVES: We can't. Just a moot point, 19 then. 20 MS. STEBBINS: Right. And I don't think that the 21 sales during Cinco de Mayo here are -- 22 COMMISSIONER REEVES: Well, it's because of our 23 distance from the Rio Grande, I believe. 24 COMMISSIONER MOSER: So, no action required? 25 COMMISSIONER LETZ: No. 4-13-15 47 1 COMMISSIONER MOSER: Okay. 2 JUDGE POLLARD: All right. Let's go on to 1.16; 3 then. Consider, discuss, and take appropriate action on mass 4 gathering permit for the Kerrville Music Festival. I think 5 your backup material indicates a request here for a -- a 6 delineation of what their plan is for the music festival. 7 They want approval for the mass gathering. 8 COMMISSIONER LETZ: And so we have to make some 9 appointment? Buster has to be made -- what are you? 10 Grand -- 11 COMMISSIONER BALDWIN: Fire marshal. 12 COMMISSIONER LETZ: County fire marshal for that 13 day. 14 JUDGE POLLARD: His experience made him right for 15 that job. 16 COMMISSIONER MOSER: I think Buster bought a hat. 17 (Laughter.) That's too -- 18 COMMISSIONER BALDWIN: I'm ready. 19 COMMISSIONER MOSER: That's Turtle Creek. 20 JUDGE POLLARD: Is the media here with a camera? 21 MR. DEAN: I need one of those for my garden. 22 MR. BOLLIER: Front page. 23 COMMISSIONER BALDWIN: Fire marshal. 24 COMMISSIONER MOSER: Is that part of midget 25 wrestling? (Laughter.) 4-13-15 48 1 COMMISSIONER BALDWIN: It could be. 2 JUDGE POLLARD: Are you going to referee the midget 3 wrestling, Buster? 4 COMMISSIONER BALDWIN: I think so. 5 JUDGE POLLARD: Okay. 6 COMMISSIONER BALDWIN: I'm fixing to retire; I got 7 to have something to do later on, so I'm kind of moving into 8 new -- new arenas. 9 JUDGE POLLARD: All right. Did we approve the mass 10 gathering situation and appointment of -- 11 COMMISSIONER REEVES: Who made the motion? 12 COMMISSIONER LETZ: I'll make the motion. 13 COMMISSIONER REEVES: I'll second it. 14 JUDGE POLLARD: All right, it's approved. And 15 that -- that Commissioner, Precinct 1, is appointed temporary 16 fire marshal for purposes of that contract? 17 COMMISSIONER LETZ: Yes, sir. 18 JUDGE POLLARD: All right. Any further discussion? 19 There being none, those in favor, signify by raising your 20 right hand. 21 (The motion carried by unanimous vote, 4-0.) 22 JUDGE POLLARD: It's 4-0, unanimous. 1.17; 23 consider, discuss -- 24 COMMISSIONER LETZ: Too early. 25 COMMISSIONER REEVES: Judge, we got about eight 4-13-15 49 1 minutes before we can hear the next three. 2 JUDGE POLLARD: Let's go over to 1.20, then. 3 Consider, discuss, and take appropriate action to accept a 4 gift of animal mounts from the family of Bruce Oehler for 5 display at the Hill Country Youth Event Center. 6 Commissioner, Precinct 4. 7 COMMISSIONER REEVES: Yes. Hailey Oehler McMinn 8 mentioned at the ribbon cutting, and then contacted me later, 9 she has about five or six of Bruce's mounts that, if we would 10 like, she would like to donate them to the County for use out 11 there. I know we were still going back and forth on where to 12 decorate, and what not to decorate. Some of this may be up 13 to management, but considering we're coming up on one year 14 since the untimely passing, I would like to go ahead and 15 accept these, and at least we'll put them where they -- where 16 they need to go. Hopefully the management company can find 17 some -- someplace for them where they think we need them. 18 COMMISSIONER MOSER: Could I -- question. Do we 19 have to put them up right now, or can we just accept them, 20 and then once we get a, quote, decorating plan for that nice 21 new facility, we can put them in the right place? Rather 22 than just have them stuck up someplace? 23 COMMISSIONER LETZ: I mean, I guess I understand. 24 I agree and don't agree. The problem with this is, it's hard 25 to store those things without damaging them. The best place 4-13-15 50 1 to store them is to put them on the wall. They just need to 2 be hung somewhere. 3 COMMISSIONER MOSER: Right, okay. I'm just saying 4 I'd just like -- particularly like some -- if we just brought 5 in something and stuck it up -- 6 COMMISSIONER REEVES: For now, they'll either be in 7 the offices or someplace just with this -- 8 COMMISSIONER MOSER: Right. 9 COMMISSIONER LETZ: Let's hang them somewhere, 10 'cause otherwise they're not going to be protected. 11 COMMISSIONER MOSER: Yeah. Well, I would think we 12 could probably find places to hang them someplace out there, 13 okay. 14 COMMISSIONER REEVES: And then once the management 15 group or somebody else -- but, I mean, we've got offices and 16 meeting rooms we could hang them in temporarily. And I agree 17 with Commissioner Letz; just sitting them up, they get 18 damaged more than if they're on the wall. 19 COMMISSIONER MOSER: Okay. 20 COMMISSIONER REEVES: So, as I say, I'll move for 21 approval to accept this generous gift. 22 COMMISSIONER LETZ: Second. 23 JUDGE POLLARD: Been moved and seconded for 24 acceptance of the proposed gift as set forth in Item 1.20. 25 Any further discussion? There being none, those in favor, 4-13-15 51 1 signify by raising your right hand. 2 (The motion carried by unanimous vote, 4-0.) 3 JUDGE POLLARD: It's 4-0, unanimous. We're still 4 short. 5 COMMISSIONER REEVES: Why don't we take a recess? 6 JUDGE POLLARD: That sounds like a good idea. 7 COMMISSIONER MOSER: Good idea. 8 JUDGE POLLARD: About a 10-minute recess. 9 (Recess taken from 9:55 a.m. to 10:05 a.m.) 10 - - - - - - - - - - 11 JUDGE POLLARD: All right, we're back in session 12 after the recess. It's -- we're going to go to Item 1.17; 13 consider, discuss, and take appropriate action on request 14 from Kerrville Area Chamber of Commerce to receive the 15 nonprofit rate, 50 percent of contract price, for the use of 16 the Hill Country Youth Event Center to host KerrFest. Mr. 17 Dean. Good morning. 18 MR. DEAN: Morning, sir. Commissioners. We're 19 back on schedule to start KerrFest again. The lineup is 20 looking really good, May 15th through the 16th. Two 21 additional things -- or actually three additional things; 22 we'll talk about one in a minute. But the Peddler show -- 23 I'm not sure if everybody knows what the Peddler show is? 24 That company's been in business over 38 years. 25 JUDGE POLLARD: Is that the one that goes over to 4-13-15 52 1 Fredericksburg pretty often? 2 MR. DEAN: That's right, yeah. They travel the 3 state, and they're sought after because they bring so many 4 people and attract so many people. We'll probably have in 5 the neighborhood of about 70 or maybe more booths within the 6 building. There will be different sizes of booths, depending 7 on who -- you know, who has what to sell. They are products 8 that people make. They're arts and crafts and all kinds of 9 products. But it has a huge following. Also, we're adding 10 an antique classic car show, which is new to it. And then 11 we'll talk about again in a minute, the helicopter rides, but 12 that just came to us. Wine vendors, food truck, rodeo. Of 13 course, leading up to that will be the youth rodeo coming up 14 -- leading up to that night. We have two, I guess, people 15 y'all probably know as far as bands, John Christopher Way and 16 Charlie Montague, so they will be there on two different 17 nights, Friday and Saturday night. So, big lineup. It'll be 18 real good, again, for the community. 19 JUDGE POLLARD: The senior rodeo's going to be 20 there again? You mentioned youth rodeo. 21 MR. DEAN: Right. 22 JUDGE POLLARD: Okay. 23 MR. DEAN: We're having the same -- same rodeo 24 we've had the last four years -- or three years. So, we're 25 asking for the nonprofit rate, which I think we've discussed 4-13-15 53 1 earlier, but -- 2 COMMISSIONER MOSER: Mm-hmm. 3 MR. DEAN: -- we are a nonprofit. 4 COMMISSIONER BALDWIN: I can't remember how we did 5 it, but I don't recall the Chamber -- I thought we always 6 dealt directly with that group. 7 COMMISSIONER LETZ: KerrFest. 8 COMMISSIONER REEVES: KerrFest is part of the 9 Chamber. 10 MR. DEAN: That is our event. 11 COMMISSIONER REEVES: The name is KerrFest, but 12 it's sponsored by the Chamber. 13 COMMISSIONER BALDWIN: But have you come in here 14 every year? 15 MR. DEAN: Mm-hmm. 16 MS. STEBBINS: I think Kristan came last year. 17 COMMISSIONER BALDWIN: Kristan's come here multiple 18 years. 19 MR. DEAN: Yeah. The first year I wasn't here, so 20 this is the fourth year. I've been here three years. 21 COMMISSIONER BALDWIN: We're glad you're here. 22 MR. DEAN: I was seated in the audience, you know. 23 COMMISSIONER BALDWIN: Yeah, Kristan's always made 24 the -- 25 MR. DEAN: I know I'm not as good-looking as she 4-13-15 54 1 is. 2 COMMISSIONER BALDWIN: No, you're not. (Laughter.) 3 MR. DEAN: I knew he was thinking that. 4 COMMISSIONER BALDWIN: So it's going to be a little 5 bit tougher for you, I think. 6 COMMISSIONER LETZ: But y'all are offering to pay 7 this year, correct? 8 MR. DEAN: Not offering, but if we have to, yes, 9 we -- 10 COMMISSIONER BALDWIN: We're down to -- or up to 11 half now. 12 COMMISSIONER MOSER: You're not negotiating very 13 well there. 14 COMMISSIONER LETZ: But I'm saying this is a 15 positive. We're going in the direction that we have brought 16 up previously. 17 COMMISSIONER BALDWIN: True, it's 50 percent more. 18 COMMISSIONER LETZ: So, I'll make a motion that we 19 recognize -- or grant the Chamber, for KerrFest purposes, 20 nonprofit status. 21 COMMISSIONER REEVES: I'll second. 22 JUDGE POLLARD: Any further discussion? 23 COMMISSIONER LETZ: Before we lose ground. 24 JUDGE POLLARD: There being no further discussion, 25 those in favor, signify by raising your right hand. 4-13-15 55 1 (The motion carried by unanimous vote, 4-0.) 2 JUDGE POLLARD: Its 4-0, unanimous. 3 COMMISSIONER MOSER: Big event. 4 JUDGE POLLARD: Thank you. Appreciate it very 5 much. 6 MR. DEAN: You're welcome. Thank y'all. 7 JUDGE POLLARD: Appreciate the efforts of the 8 Chamber and all of you guys that work on that. That's a 9 monster project. 10 MR. DEAN: Yeah. Hopefully it will -- 11 JUDGE POLLARD: I know you spend a lot of time on 12 it. 13 MR. DEAN: -- it will go over 800,000 in revenues 14 to the community again. That was our number last year, so 15 we're looking at hopefully maybe a million this year. 16 JUDGE POLLARD: You got to move the aluminum stands 17 in for the rodeo again temporarily? What does that cost 18 y'all just to move it in for five days? 35,000? 19 MR. DEAN: And a tent. 29,000. 20 JUDGE POLLARD: Wow. 21 COMMISSIONER MOSER: The tent's probably a big part 22 of that. 23 MR. DEAN: No, actually the bleachers are 25,000, 24 26,000. 25 JUDGE POLLARD: Lots of labor involved in getting 4-13-15 56 1 them put up and taken down. 2 MR. DEAN: Yeah. But you have to have them. It'll 3 seat close to 1,400 people, so -- 4 JUDGE POLLARD: Yeah, all right. 5 COMMISSIONER MOSER: Thank you, Harold. 6 MR. DEAN: You're welcome. Thank y'all. 7 JUDGE POLLARD: All right. 1.18; consider, 8 discuss, and take appropriate action to allow helicopter 9 rides at KerrFest. 10 MR. DEAN: Right. We've had a company called Epic 11 Tours that came to us offering this as an additional event, 12 and we've done our -- pretty much our homework with everybody 13 that we think would be affected, including the Life Flight 14 service; they have no problem with -- with them being there, 15 flying out of there -- in and out of there. We've checked 16 with the airport; the airport's okay with it. So -- 17 JUDGE POLLARD: You have two of those life flight 18 services. Did you check with both of them? 19 MR. DEAN: Right. 20 JUDGE POLLARD: Okay. 21 MR. DEAN: So we'd like to do that. I don't know 22 my directions out there, but to tell you -- show you where it 23 is, I brought a little map. It's up in this corner here. 24 COMMISSIONER REEVES: Northeast corner. 25 MR. DEAN: Northeast corner. 4-13-15 57 1 COMMISSIONER REEVES: Up against 27, the edge of 2 our property. 3 MR. DEAN: The way the pilot described it, he would 4 be coming in over the high lines and setting down on a -- a 5 scheduled pad. You know, "scheduled" meaning you have cones 6 around it, so there wouldn't be any public -- it's roped off. 7 They have a person that's helped them keep people away from 8 the -- from the area while they're landing. They do not shut 9 the engines down or the props off; they keep them going as 10 long as they've got people that continue to ride. 11 COMMISSIONER MOSER: That's going to impact your 12 parking there. How much? 13 MR. DEAN: Well, we're not going to have a carnival 14 this year, so all of that property up front towards the 15 road -- 16 COMMISSIONER MOSER: Yeah. 17 MR. DEAN: -- will be open for -- 18 COMMISSIONER MOSER: Yeah, but you're going to 19 restrict your parking there. Is that okay? 20 MR. DEAN: It's okay, 'cause we're going to move 21 the -- in that corner last year was the barbecue and chili 22 cook-off group. 23 COMMISSIONER MOSER: Yeah. 24 MR. DEAN: And we're moving them over to -- 25 COMMISSIONER LETZ: River Star. 4-13-15 58 1 MR. DEAN: -- River Star. 2 COMMISSIONER MOSER: Yeah, yeah, yeah. 3 MR. DEAN: So we'll have more room there. 4 COMMISSIONER MOSER: Okay. 5 MR. DEAN: And the predominant wind is southeast, 6 so as he comes in and sets down over the power lines, he will 7 take off predominantly southeast. You know, we'll rope that 8 off as well. 9 COMMISSIONER LETZ: Where -- you do you know where 10 he's going to go on the rides? 11 MR. DEAN: He said over -- over the town. 12 JUDGE POLLARD: How much area is this going to take 13 for him to be kind of roped off, so to speak, for his area? 14 MR. DEAN: I would say not more than an acre. 15 SHERIFF HIERHOLZER: Normally it's not -- even when 16 we land Life Flight and everything else everywhere, there is 17 a -- the area they secure around them is not that big of an 18 area, not that large. 19 MR. DEAN: Yeah. 20 SHERIFF HIERHOLZER: Depends on the size of the 21 helicopter. 22 COMMISSIONER MOSER: Well, the one up by the 23 hospital is not that large. 24 SHERIFF HIERHOLZER: You're talking three times the 25 size of the arena normally, depending on which way he's 4-13-15 59 1 taking off. 2 COMMISSIONER REEVES: What kind of insurance does 3 he have, Harold? 4 MR. DEAN: I gave a copy to Jody already. It's a 5 million dollar coverage -- liability coverage. He's already 6 written in the County as an additional insured. 7 JUDGE POLLARD: The County as additional insured? 8 MR. DEAN: Yes, right. She's getting a copy of it; 9 I just handed it to her a minute ago. 10 COMMISSIONER LETZ: I kind of like the idea, but 11 I'm kind of nervous about them flying over the city, 12 especially with a million dollars. I mean, I don't -- 13 SHERIFF HIERHOLZER: I think we've had it out there 14 before. 15 COMMISSIONER BALDWIN: You have. 16 SHERIFF HIERHOLZER: Years ago. 17 MR. DEAN: I thought so too. 18 SHERIFF HIERHOLZER: If I'm not mistaken. 19 COMMISSIONER MOSER: There's nothing to keep them 20 from flying over the city no matter where they land and take 21 off. 22 COMMISSIONER LETZ: That's true. 23 SHERIFF HIERHOLZER: Helicopters are flying over 24 the city a lot these days. 25 JUDGE POLLARD: What's our insurance situation -- 4-13-15 60 1 our liability insurance that we have to become excess over 2 theirs, then? Do you know? 3 MS. STEBBINS: Are you asking me? 4 JUDGE POLLARD: Uh-huh. 5 MS. STEBBINS: I don't know. Dawn might be a more 6 appropriate person to ask. 7 MS. LANTZ: I think theirs is primary, and then 8 ours would be secondary. 9 JUDGE POLLARD: Okay. And what's the limit on 10 ours? 11 MS. LANTZ: I believe it's the same, a million. 12 JUDGE POLLARD: A million dollars too? Well, 13 that's two million. 14 MR. DEAN: Then we'll also write y'all in our 15 policy as an additional insured, 'cause we have event 16 insurance that we purchase, and it's a million dollars as 17 well. 18 COMMISSIONER MOSER: That's okay, Jody. 19 MR. DEAN: This gentleman has eight years of being 20 behind the stick of a helicopter, so he seems to have 21 experience. They've been working with a couple of the 22 wineries over in Fredericksburg, and they've been doing, you 23 know, tours over there as well. So -- 24 JUDGE POLLARD: What's a ride going to cost? 25 MR. DEAN: He is saying $105 a tour, and that's 4-13-15 61 1 three people plus himself. 2 JUDGE POLLARD: Okay. 3 MR. DEAN: I don't know if that's high, low; I 4 don't have a clue. 5 COMMISSIONER LETZ: That's pretty reasonable. 6 COMMISSIONER REEVES: I think it would be good. I 7 move for approval of the item. 8 COMMISSIONER LETZ: Second. 9 JUDGE POLLARD: Is there a second? 10 COMMISSIONER LETZ: Second. 11 JUDGE POLLARD: Been moved and seconded for 12 approval of the helicopter rides for KerrFest over on the 13 northeast corner of the grounds. Any further discussion? 14 COMMISSIONER MOSER: Yeah, question. Is there any 15 way -- and I don't remember the legal term for that, that the 16 County can just be held harmless, or whatever the term is, so 17 that we're just -- I know on a lot of things like -- 18 JUDGE POLLARD: That's a term of the contract that 19 should be standard, pretty well in the contract. 20 MS. STEBBINS: I think it's in the contract with 21 KerrFest. 22 MR. DEAN: Do you want to look at it? 23 JUDGE POLLARD: Well, if the helicopter contract is 24 going to contract with us -- 25 MS. STEBBINS: I don't think they're contracting 4-13-15 62 1 with us, are they? 2 MR. DEAN: No, they're contracting with us. 3 JUDGE POLLARD: Okay. 4 COMMISSIONER REEVES: Page 4. 5 MS. STEBBINS: Is it on Page 4? 6 COMMISSIONER REEVES: Almost two-thirds of the way 7 down. 8 MS. STEBBINS: It is. That indemnity is in there. 9 COMMISSIONER MOSER: Is it? Okay. 10 MS. STEBBINS: Yes, sir. 11 COMMISSIONER MOSER: Okay. "Indemnity," that's the 12 word I was looking for. 13 JUDGE POLLARD: Okay. 14 COMMISSIONER MOSER: That answered my question. 15 JUDGE POLLARD: Is there any further discussion on 16 it? Or did we approve it? 17 COMMISSIONER MOSER: No, we just -- 18 JUDGE POLLARD: All right. Those in favor of it, 19 signify by raising your right hand. 20 (The motion carried by unanimous vote, 4-0.) 21 JUDGE POLLARD: It's 4-0, unanimous. 1.19; 22 consider, discuss, and take appropriate action to approve 23 contract with Kerrville Area Chamber of Commerce for KerrFest 24 and allow the County Judge to sign same. Mr. Dean. 25 MR. DEAN: Same subject. 4-13-15 63 1 JUDGE POLLARD: Same subject? 2 MR. DEAN: Asking for your approval. We have -- 3 COMMISSIONER REEVES: You reviewed this, correct? 4 MS. STEBBINS: Yes, sir. 5 MR. DEAN: We have to have a signed contract to get 6 a T.A.B.C. permit, so -- 7 COMMISSIONER REEVES: Our County Attorney drew it 8 up, and I looked at it briefly. I move for approval. 9 COMMISSIONER LETZ: Second. 10 COMMISSIONER MOSER: Second. 11 JUDGE POLLARD: It's been moved and seconded for -- 12 to approve authorization for the contract with Kerrville Area 13 Chamber of Commerce for KerrFest, and to allow the County 14 Judge to sign same. Those in favor of the motion, signify by 15 raising your right hand. 16 (The motion carried by unanimous vote, 4-0.) 17 JUDGE POLLARD: It's 4-0, unanimous. Okay, let's 18 go -- 19 COMMISSIONER REEVES: Thank you. 20 MR. DEAN: Thank y'all. 21 COMMISSIONER LETZ: Thank you. 22 JUDGE POLLARD: -- to 1.21; consider, discuss, and 23 take appropriate action on Request for Proposals for 24 management services at the Hill Country Youth Event Center. 25 Commissioners Letz and Reeves. 4-13-15 64 1 COMMISSIONER LETZ: I'll start that. We handed out 2 -- this is an R.F.P. that we've talked about a couple weeks 3 ago. We used -- I think the County Attorney prepared this, 4 and it's based on one that we received from Global Spectrum, 5 I believe. I have a couple of questions which are kind of 6 more to the Court, but they're on page -- one, two, three -- 7 Page 5. It's -- the title of that page is Specifications and 8 Contractual Terms. I just want to go over a few items on 9 there. On the fifth line, it says, "The management and 10 operation of the facilities will include planning food 11 service, alcohol service, organizing, promoting, directing, 12 booking, marketing, ticketing, controlling, security, 13 cleaning, and minor facility maintenance." I have no problem 14 with that. The question I have is the word "will." Should 15 we change that to "may"? 16 MS. STEBBINS: Sure. 17 COMMISSIONER LETZ: So that if we don't do all of 18 them, we can -- it makes it more flexible during the 19 negotiation period to say -- rather than say "will." So I 20 thought "may" there. And then the other one, the term we 21 have in here is three years. Can we say up to five years? I 22 think it -- you know, getting started with someone, it seems 23 to me that it might be a better -- give us a little more 24 flexibility to say up to five years. And then a little bit 25 further down, I guess it's the third paragraph under 4-13-15 65 1 Management Contract Scope of Services. "Successful proposer 2 must provide professional management for the areas as 3 described in R.F.P. as listed below." And we include Union 4 Church in there, Flat Rock, River Star, and Hill Country 5 Youth Event Center. I wonder if we should put "may" there or 6 something less inclusive than "must" as well. 7 MS. STEBBINS: Okay. 8 COMMISSIONER LETZ: Just right there, so we can be 9 as flexible as possible, 'cause Union Church -- that's kind 10 of up in the air a little bit on that. 11 COMMISSIONER MOSER: Right. 12 MS. STEBBINS: Okay. 13 COMMISSIONER LETZ: Those are the -- you know, I 14 apologize for -- we got this to everyone on somewhat short 15 notice. But -- 16 JUDGE POLLARD: Those are all good changes, I 17 think. 18 COMMISSIONER LETZ: But just trying to give us as 19 much flexibility as possible. There's -- I think later on 20 there's another term that, to make it consistent, we have to 21 change. 22 MS. STEBBINS: Okay. 23 COMMISSIONER LETZ: On Page -- 24 JUDGE POLLARD: All right. Is there a motion for 25 approval of that R.F.P. with the changes -- suggested changes 4-13-15 66 1 made, as modified? 2 COMMISSIONER REEVES: I had a question, just a 3 second. Well, that would be back to what we changed on that 4 page, what you were talking about. I'll second. 5 COMMISSIONER LETZ: I'll make a motion. 6 COMMISSIONER REEVES: Oh, I thought you did. 7 JUDGE POLLARD: All right. It's been -- 8 COMMISSIONER REEVES: I'll second. 9 JUDGE POLLARD: It's been moved and seconded for 10 approval of the contract as modified. Is there any further 11 discussion? 12 COMMISSIONER BALDWIN: Do we know the 13 dollars-and-cents figures? 14 COMMISSIONER LETZ: This -- what we're doing really 15 is getting a contract back in. There's a scoring criteria, 16 and it's almost more like an R.F.Q. than an R.F.P., because 17 whoever we select as the person, we're then going to 18 negotiate a contract. 19 COMMISSIONER MOSER: That's what it is, R.F.Q. 20 COMMISSIONER LETZ: It's really an R.F.Q. They 21 call it an R.F.P. I'm not sure if there's any legal 22 difference on that. 23 COMMISSIONER REEVES: So, the dollars -- 24 COMMISSIONER MOSER: One's qualification, the other 25 is proposal, so yeah, there's a difference. 4-13-15 67 1 COMMISSIONER REEVES: The dollars we won't know 2 till we get them back from -- from the -- 3 COMMISSIONER BALDWIN: Right. 4 COMMISSIONER REEVES: -- different companies. 5 COMMISSIONER MOSER: "Proposal" means it has 6 dollars in it. Okay. 7 JUDGE POLLARD: All right. Do you want to change 8 the motion and the second, then, to say an R.F.Q. instead of 9 an R.F.P.? 10 COMMISSIONER LETZ: I'll defer to the County 11 Attorney -- 12 MS. STEBBINS: I think "proposal" is fine. 13 COMMISSIONER LETZ: -- as to which one is more 14 appropriate here. 15 MS. STEBBINS: I think the proposal is fine. 16 COMMISSIONER LETZ: Proposal is fine? And the due 17 date -- this is a very -- it's -- I want to point out, this 18 is a very short turnaround, and we did that intentionally, 19 mainly because the conversation we had with Global Spectrum 20 was that we need to get moving on this to be able to get into 21 our budget cycle. 22 COMMISSIONER MOSER: Jody's got a question. 23 MS. GRINSTEAD: Just for publishing purposes, 24 'cause the clerk's office will publish it, but does the 25 actual R.F.P. state when it's going to be opened? Typically 4-13-15 68 1 we put that in the court order, to be opened on whatever -- 2 May 11th at 10 a.m. or whatever. 3 COMMISSIONER LETZ: Yes, we probably should include 4 that to be May 11th, 10 a.m. 5 JUDGE POLLARD: So, is your notion modified to 6 include that? 7 COMMISSIONER LETZ: Yes. 8 JUDGE POLLARD: Does the second also agree? 9 COMMISSIONER REEVES: Yes. 10 JUDGE POLLARD: Okay. Any further discussion? 11 COMMISSIONER LETZ: And it's really not related to 12 the motion directly, but just -- Commissioner Reeves and I 13 are going to try to get it dispersed to as many people as we 14 can find -- 15 COMMISSIONER MOSER: That was my question. 16 COMMISSIONER LETZ: -- that do this type of thing. 17 I don't know if you had a chance to talk to Charlie. 18 COMMISSIONER REEVES: No, I didn't, but I may be 19 giving you a call in the next day or so, because you know of 20 some contacts to send them out to. 21 COMMISSIONER MOSER: I think Charlie had a list of 22 them. Plus when we asked them -- the gentlemen that came in 23 here who their competitors were, sounds like there were 24 just -- 25 COMMISSIONER LETZ: Five or six of them. 4-13-15 69 1 COMMISSIONER MOSER: -- just a few, right. 2 COMMISSIONER LETZ: Try to get it to them, yeah. 3 COMMISSIONER MOSER: I thought there were, like, 4 two or three. One of them probably wouldn't bid on it. 5 JUDGE POLLARD: One was in California out there. 6 COMMISSIONER MOSER: Right, and they did -- 7 COMMISSIONER LETZ: We're going to try to find out 8 if there's a trade journal for this group that would work; 9 post it and get it out as quick as we can. 10 JUDGE POLLARD: All right. Any further discussion? 11 If not, those in favor of the motion, signify by raising your 12 right hand. 13 (The motion carried by unanimous vote, 4-0.) 14 JUDGE POLLARD: It's 4-0, unanimous. 1.22; 15 consider, discuss, and take appropriate action on 16 reconciliation of capital expenditures and allocation of 17 funds. Commissioner Letz. 18 COMMISSIONER LETZ: I handed out an e-mail I 19 received from the former Treasurer -- I guess she's the 20 former. 21 MS. STEBBINS: Former Treasurer? 22 COMMISSIONER BALDWIN: Treasurer. 23 COMMISSIONER LETZ: Treasurer -- not Treasurer, 24 Auditor. Sorry, Tracy. I'm looking at you. (Laughter.) 25 COMMISSIONER MOSER: She thought she was still 4-13-15 70 1 alive. 2 JUDGE POLLARD: Sort of a sudden announcement 3 there, wasn't it? 4 MS. SOLDAN: Yes. 5 COMMISSIONER LETZ: First, on the front cover 6 letter of her e-mail, I'm not sure why she went off on a 7 little bit of a tangent about the -- another C.O. coming up 8 for the building out of the Environmental Health building. I 9 didn't really ask her for that. What I asked for was the 10 second page. 11 COMMISSIONER BALDWIN: That just doesn't seem like 12 her, does it? 13 COMMISSIONER LETZ: She just provides some 14 information. But on the second page is what I did ask. And 15 the third page we think was a typo, so the second page is 16 what we're going to look at. I asked her for what funds are 17 left in all of the C.O.'s and where the allocation of those 18 funds are right now, with the idea that we have some things 19 out at the Hill Country Youth Event Center primarily that we 20 need to try to fund. The courthouse renovation is the first 21 line, that 48,000. That's going to be used for the flooring 22 stuff, so that is allocated. My understanding, the interest 23 listed, the second item, 4,251 has not been allocated 24 anywhere. I.T. of 39,387 stays with I.T. Further down 25 there's another I.T. of 201,887; that stays there. Patrol 4-13-15 71 1 vehicles, 173,000, that's dedicated for the Sheriff. There's 2 88,835 left in the actual fund for the exhibit hall and 3 indoor arena. There's 200,000 allocated for a -- a building 4 at -- for Environmental Services, but I'll come back to that 5 in a second. Sheriff's communication is 484,887. I think 6 that's -- you know, we're good there. That's allocated there 7 still. And then in parks, there's 92,198 that we have left 8 that we have not spent. 9 SHERIFF HIERHOLZER: What did you say for patrol 10 vehicles? 11 COMMISSIONER LETZ: 173,745. 12 SHERIFF HIERHOLZER: I have an e-mail that says 13 183,701. 14 COMMISSIONER LETZ: What can I say? 15 SHERIFF HIERHOLZER: And we have ordered some this 16 year that are going to be close to that 183,701. 17 COMMISSIONER LETZ: Right. The -- the main big 18 item to look at is the Environmental Services. I think 19 Charlie Hastings looked at that a little bit. I have not 20 talked with Ray in-depth about this. 21 COMMISSIONER BALDWIN: Is this a building? 22 COMMISSIONER LETZ: It was a building. It was a 23 new building out there. The problem has come up that after 24 looking at it, it's probably not enough money to do it, that 25 200,000, that the building cannot be built. And there's a 4-13-15 72 1 lot -- and there are some other problems out there that 2 probably need to be corrected. So, the option is to hold 3 this for some work out there. There's a lot -- evidently, 4 there's a fair amount of ventilation concerns that have come 5 up on how the air handlers work with the quarantine areas and 6 where the dogs are and where the people are, and that things 7 are really not separated the way they need to be. So, this 8 project out there from a capital item is probably going to be 9 -- or is going to be larger than $200,000 when it's done, so, 10 that money is just -- you know, it's there. The facility 11 needs work. This isn't enough to do what we need to do. 12 That's just -- 13 COMMISSIONER MOSER: So, how much more do we need? 14 COMMISSIONER LETZ: I don't think we have a good 15 number yet. Jeannie's number was a million dollars -- from 16 $1.2 to $1 million, so -- but I'm not sure where she came up 17 with that number. At the Hill Country Youth Event Center, 18 the two pressing -- or there's three pressing items, to me. 19 One, tables and chairs. We need -- and that's why I got on 20 the agenda. Tim had an agenda item put on to modify this so 21 we could act on the tables and chairs or something else, the 22 dividing wall for the exhibit hall, and then finishing out 23 the concession area. All total, those, you know, tables and 24 chairs, probably the 88,000 is probably a good number for 25 that to get what we need. 4-13-15 73 1 COMMISSIONER MOSER: May I ask a question on that? 2 COMMISSIONER LETZ: Yes. 3 COMMISSIONER MOSER: Would we not be better to wait 4 till we get somebody that's going to manage that facility in 5 case they -- like, the gentleman that was here said, you 6 know, they have access to a lot of these things at really 7 good prices, and as a matter of fact, they have a lot of 8 things in other facilities that they're upgrading or 9 whatever. 10 COMMISSIONER LETZ: Yeah, I think that's a good 11 idea. Good point. I think there are some that we need 12 relatively quickly. 13 MR. BOLLIER: The main thing I was looking at is 14 our contract for over at River Star calls for at least 10 15 tables and 100 chairs, and at this time, if I've got 16 something going on in the other part, I don't have enough 17 tables and chairs. I don't have enough tables. 18 COMMISSIONER MOSER: If we're going to do something 19 really quick on this management contract -- do you have an 20 event you need it for right now? 21 MR. BOLLIER: No, sir. 22 COMMISSIONER MOSER: Okay. 23 MR. BOLLIER: I will have in June -- in May. 24 MS. GRINSTEAD: May and June. 25 COMMISSIONER MOSER: You can rent that kind of 4-13-15 74 1 stuff for -- 2 MR. BOLLIER: Yes, sir. 3 COMMISSIONER MOSER: -- one or two events rather 4 than buy it. 5 COMMISSIONER LETZ: It's just a matter -- I mean, 6 you know, it's kind of a -- 7 COMMISSIONER MOSER: Yeah. 8 COMMISSIONER LETZ: I think what you're saying is 9 correct. We need to -- we need to rent the facility, which 10 we've done. We've got to have tables and chairs, if it's 11 better to rent them or buy something. What are we -- if we 12 were to buy 10 and 100, what's it cost, based on what we've 13 got? 14 MR. BOLLIER: If we buy 10 and 100 chairs, it would 15 be right at about -- I would say about five to six grand. 16 COMMISSIONER LETZ: 5,000 or 6,000. 17 MR. BOLLIER: $5,000 or $6,000. 18 COMMISSIONER LETZ: So -- 19 COMMISSIONER MOSER: You could rent them for -- 20 MR. BOLLIER: $3, $4 a table, or whatever they are. 21 COMMISSIONER MOSER: Okay. 22 MR. BOLLIER: Couple dollars a chair, whatever. 23 COMMISSIONER MOSER: I'd like to hold off till we 24 see -- 25 COMMISSIONER REEVES: I agree; let's wait on that. 4-13-15 75 1 I mean, we probably should get some ideas on the concession 2 area, 'cause this may be a means of negotiation later on, so 3 we know what apples to apples are with the management 4 company. 5 COMMISSIONER LETZ: Mm-hmm. The -- on the dividing 6 door, which is about 100,000, want to defer on that? Or it's 7 on the -- I don't have a strong preference. I think put it 8 on the agenda so we can -- 9 COMMISSIONER MOSER: What is -- what's the urgency 10 in the animal -- out at Animal Services? 11 COMMISSIONER LETZ: The urgency from the standpoint 12 of? 13 COMMISSIONER MOSER: Getting something built out 14 there. Because $200,000 must have come from someplace. 15 COMMISSIONER LETZ: The money -- the number came 16 from trying to do a very economical stand-alone building that 17 would be kind of built right adjacent to the current. And 18 the idea would be to move a lot of the staff from downstairs 19 out there. 20 COMMISSIONER MOSER: Right. 21 COMMISSIONER LETZ: I think that the -- and that 22 was done when Ray pretty much first took over out there. 23 COMMISSIONER MOSER: Right. 24 COMMISSIONER LETZ: That's where the number came 25 from of a cost where he talked to -- I believe, J.M. Lowe 4-13-15 76 1 came up with a number. And I think Maintenance is going to 2 do some of the finish out. 3 COMMISSIONER MOSER: Mm-hmm. 4 COMMISSIONER LETZ: And that's where that number 5 came from. I think the number was 180-some thousand 6 originally, but I think what has come up is that, one, based 7 on discussions in court, it looks like, you know, we are 8 reconsidering using Road and Bridge and Maintenance for 9 things like finish out, because that's not their job. And we 10 should -- I think the Judge made a comment that if we're 11 going to build a building, we should build a building, and I 12 think I agree with that. The other new thing is really the 13 -- the air handling situation, some of the other kennels, 14 quarantines and those things. And I think what we really 15 need to do on that is -- I'm not advocating reallocating. I 16 think we need to look at what we really need to do rather 17 than throw $200,000 in a facility that's not real good. 18 Should we try to figure -- you know, wait as long as we can 19 and do a C.O. and get it done right, or is it something that 20 has to be done right now? I think we need to get Ray 21 involved in that discussion. 22 COMMISSIONER MOSER: Oh, yeah. 23 COMMISSIONER LETZ: That's kind of where we are 24 right now. We're kind of like -- this is just to update the 25 Court on where our funds are, but that -- the plan out there 4-13-15 77 1 does not seem to make sense right now. 2 COMMISSIONER MOSER: Okay. Well, one of the things 3 that I thought was in Ray's original plan was to move 4 everybody out to that location. 5 COMMISSIONER LETZ: Yes. 6 COMMISSIONER MOSER: And right now, Environmental 7 Health is here. 8 COMMISSIONER LETZ: Right. 9 COMMISSIONER MOSER: So the question would be if we 10 didn't move Environmental Health out there, okay, what does 11 that do in the cost of the facility? If we just left them 12 here, which we've got room for, you know, two different -- 13 totally different operations. 14 COMMISSIONER LETZ: I think from a -- 15 COMMISSIONER MOSER: Makes it more difficult for 16 Ray, but, you know, it's not a -- it's not a showstopper. 17 COMMISSIONER LETZ: I think it's -- his view was 18 it's not just him as much as it is his staff, or some 19 cross-training involved. He uses the Solid Waste -- I 20 believe the Solid Waste folks that are also constables, 21 because they have to be involved with the Animal Control 22 portion, or if there's an arrest or citations issued. 23 COMMISSIONER MOSER: Yeah, I see. Okay. 24 COMMISSIONER LETZ: So there's a little bit of, -- 25 COMMISSIONER MOSER: Okay. 4-13-15 78 1 COMMISSIONER LETZ: -- I think, cross -- 2 COMMISSIONER MOSER: Personnel. 3 COMMISSIONER LETZ: -- personnel work. 4 COMMISSIONER MOSER: Working between the two. 5 COMMISSIONER LETZ: I think the other thing is he 6 felt that just from a -- the clients that he works with in 7 Environmental -- in the O.S.S.F. program, it would be an 8 easier location for them, because it's that whole contractor 9 crowd that he deals with, or individuals. It's a good 10 location to have it out there. But it can be done as-is. I 11 mean, it's not an emergency, I don't think. 12 COMMISSIONER BALDWIN: Let's talk about the 88,000 13 again, the exhibit hall and indoor arena, and how much of 14 that is the dividing curtain -- or what do you call that 15 thing? 16 COMMISSIONER MOSER: Partition. 17 COMMISSIONER LETZ: Partition. 18 COMMISSIONER BALDWIN: Partition out there. Good 19 word. 20 COMMISSIONER LETZ: I believe that the cost of that 21 originally that we took out of the budget was, I believe, 22 84,000. And we put in all the infrastructure, so, I'm not 23 sure -- I'm sure coming back now, it's going to cost a little 24 bit more, 'cause we have some painting and sheetrock work, 25 stuff like that. 4-13-15 79 1 COMMISSIONER BALDWIN: I think that 88 is earmarked 2 towards that? Or it could be? 3 COMMISSIONER LETZ: It could be. 4 COMMISSIONER BALDWIN: I see. 5 COMMISSIONER LETZ: It could be. It's one of the 6 things that -- you know, one of the three things that need to 7 be done out there. 8 COMMISSIONER BALDWIN: And the partition is a high 9 priority? 10 COMMISSIONER REEVES: Well, I think even when we 11 took a tour with Global, they were talking if that gets done, 12 then you could have two events, get income from two sources. 13 COMMISSIONER LETZ: I don't think there's a -- we 14 need to make any decision today on any of these. I think 15 that it's a -- we can certainly wait until after the R.F.P. 16 comes back and start talking to these people. 17 COMMISSIONER MOSER: 'Cause they may have some -- 18 something in mind too on a partition, sound barrier, et 19 cetera, yeah. 20 COMMISSIONER LETZ: I put it on the agenda mainly 21 to keep the funds that are here. 22 COMMISSIONER MOSER: Super. 23 COMMISSIONER LETZ: So we can look at it. I think 24 all three of those items -- the concessions, the divider, and 25 the tables and chairs -- are things we really need to have a 4-13-15 80 1 plan for, probably by the end of May. And the reason I say 2 end of May is that we -- you know, there are some events 3 coming up in the fall that are big that we need tables and 4 chairs for. 5 COMMISSIONER MOSER: Sure. 6 COMMISSIONER LETZ: And we need something in that 7 concession area. The dividing door is probably very 8 important for future rentals, but not as critical to get 9 done. 10 COMMISSIONER REEVES: As the immediate needs. 11 COMMISSIONER LETZ: Immediate needs. 12 COMMISSIONER REEVES: What are we talking -- what 13 is the latest, Sheriff, under your communications on the 14 tower out there on 41? 15 SHERIFF HIERHOLZER: I'm still waiting for the 16 results of what-all they're doing on their digging. 17 COMMISSIONER MOSER: Hope they're not charging by 18 the hour on all that structural assessment. 19 SHERIFF HIERHOLZER: No. But, you know, it really 20 concerns us all. We don't know our whole project, which is 21 serious right now and critical right now for us, because of 22 issues we're having. It's tied up on that, but you can't 23 push companies faster than what they're being pushed. It's 24 not our tower. 25 COMMISSIONER MOSER: No, I understand. 4-13-15 81 1 SHERIFF HIERHOLZER: I know they are moving 2 forward, but, you know, when they couldn't find the plans, 3 now they're going to contract with another company to 4 actually dig and see what all the foundation, and that's all 5 been approved and it's being worked, but I'm just waiting for 6 the results. 7 JUDGE POLLARD: So we've -- 8 COMMISSIONER MOSER: So they're down there into the 9 foundation, not just the -- not just the above-ground 10 structure. 11 SHERIFF HIERHOLZER: Right. No, they have to -- 12 and they -- the tower's changed ownership too much where they 13 couldn't ever find the blueprints on how the foundation is 14 set, -- 15 COMMISSIONER MOSER: Okay. 16 SHERIFF HIERHOLZER: -- is what's going on. 17 JUDGE POLLARD: So there's no action now on 1.22? 18 COMMISSIONER LETZ: No, this was more of an update. 19 SHERIFF HIERHOLZER: I want to let y'all know just 20 as quick as I know, 'cause I know it holds up a lot of this. 21 COMMISSIONER LETZ: And part of the update was I 22 know Jeannie was very familiar with this; I wanted to get it 23 done from her right before she left. 24 COMMISSIONER MOSER: Sure, good. 25 JUDGE POLLARD: All right. We'll move on to 1.23; 4-13-15 82 1 consider, discuss, and take appropriate action to transfer 2 Plateau Water Planning Group Region J bank account from the 3 Upper Guadalupe River Authority to the -- to the Kerr County 4 -- to Kerr County as a special account. Commissioner Letz? 5 COMMISSIONER LETZ: Plateau Water Planning Group, 6 Region J has a -- one account that is funded by the Texas 7 Water Development Board, and that covers all of the -- the 8 consulting work and the planning, and that account is at 9 U.G.R.A., and will stay at U.G.R.A. There's a second account 10 that all of the entities, including Kerr County and U.G.R.A., 11 City of Del Rio, Val Verde County and these smaller counties 12 as well have contributed funds to, which covers 13 administrative costs that are not covered by the state 14 planning by the grant. And that's -- a lot of that is the 15 work that Jody does on some mail-outs and things 16 occasionally. 17 COMMISSIONER BALDWIN: Travel. 18 COMMISSIONER LETZ: Transcription, travel, things 19 of that nature. There's about $24,000 in that account. I 20 guess last year, we probably spent about 1,500, 2,000 maybe. 21 That account is currently at Wells Fargo, and it's also under 22 U.G.R.A., and the signers on that account are myself and Gene 23 Williams. It takes two signatures, and Gene Williams is 24 secretary of the planning group. The problem is, the 25 regional planning groups are not political entities in and of 4-13-15 83 1 themselves, so they have to have an account through somebody. 2 I talked to Jeannie; she said there is no problem. We -- the 3 County has a number of accounts that are similar to this, 4 things that we work with. There is, I think, Adult Probation 5 and some of the other accounts, maybe some of the Sheriff's 6 accounts, or the -- well, they used to be the Sheriff's 7 accounts; now they got moved. But things like that. They 8 would be -- it would be audited by our Auditor. But other 9 than that, it would have very little interaction with the 10 County. The signatures would stay the same; checking 11 accounts we think will stay the same at Wells Fargo. But 12 Jeannie said that -- that we need to get Court approval 13 before we, obviously, move it. And therefore, that's why 14 it's on the agenda. I'll make a motion that we -- 15 COMMISSIONER BALDWIN: Second. 16 COMMISSIONER LETZ: -- authorize moving the 17 administrative account with Plateau Water Planning Group from 18 Upper Guadalupe River Authority to Kerr County as a special 19 account. 20 COMMISSIONER MOSER: Second again. 21 COMMISSIONER BALDWIN: Second again. 22 JUDGE POLLARD: Okay. It's been moved and seconded 23 that we change the account as indicated in the item. Any 24 further discussion? There being none, those in favor, 25 signify by raising your right hand. 4-13-15 84 1 (The motion carried by unanimous vote, 4-0.) 2 JUDGE POLLARD: It's 4-0, unanimous. 1.24; review 3 draft scope of work between Upper Guadalupe River Authority 4 and ARCADIS concerning East Kerr water availability study. 5 Commissioner Letz. 6 COMMISSIONER LETZ: I think everyone had in their 7 box a -- a scope of work. This is in relation to an 8 agreement that we -- interlocal agreement we entered into 9 with U.G.R.A. several months ago regarding water planning. 10 We do not need to approve it. They have consulted with me on 11 developing the scope of work. They will be the contracting 12 entity. This just kind of goes through what it -- you know, 13 what the scope is, and basically what we're looking at is 14 modeling their permit and the County's M.O.U. under various 15 diversion points east of Kerrville. And what that does, if 16 you change the diversion points, what it does to the quantity 17 of water and their permits, and this will be the first time 18 our M.O.U. has been modeled at all. Our M.O.U. is divided 19 into two -- into two new permits. What we would be 20 requesting would be a -- one would be a kind of a standard 21 permit, and the other one would be -- we call it scalping 22 water; we can only take water during high flow. This is 23 really just so we can find out -- give us a direction where 24 we're going in the future. This -- the amount of this study 25 is going to be somewhere between $20,000 or $30,000, from 4-13-15 85 1 what Ray Buck said. It's not a huge amount of money. We 2 have not determined -- you know, he doesn't have the final 3 number yet, and we haven't talked in detail about who is 4 paying for it. We do have $18,000 remaining in our water 5 planning that was -- that was in our current budget earmarked 6 for this. But I believe that U.G.R.A. is also going to 7 probably fund the majority of it, and will come back at a 8 future date as to if there's any budget impact to Kerr 9 County, or use of any of those funds from Kerr County. This 10 is just a -- a review. 11 JUDGE POLLARD: Update. 12 COMMISSIONER LETZ: Update. 13 COMMISSIONER MOSER: Okay. 14 COMMISSIONER LETZ: And the person -- ARCADIS is a 15 company out of Austin, I believe, and Fred Blumberg is the -- 16 I think it's Fred -- the principal that's really working 17 with -- and he was formerly kind of the number-two person at 18 Guadalupe-Blanco River Authority, and he's very familiar with 19 this area. 20 COMMISSIONER MOSER: So this is water availability 21 just relative to the Guadalupe? 22 COMMISSIONER LETZ: Yes. This is looking at the -- 23 yeah, our M.O.U. with G.B.R.A. 24 COMMISSIONER MOSER: Right. 25 COMMISSIONER LETZ: And their permit, their 4-13-15 86 1 existing permit that they have with the City of Kerrville. 2 COMMISSIONER BALDWIN: Let me ask you a question. 3 In the back back here, under the assumptions, it says in 4 developing the fee estimate, the ARCADIS team assumed that 5 both the kickoff meeting and the workshop will be held in 6 Kerrville. Which is always your first goal. 7 COMMISSIONER LETZ: Mm-hmm. 8 COMMISSIONER BALDWIN: U.G.R.A. may desire to hold 9 the meeting at offices of a lawyer in Austin. Is that a -- 10 is that a contentious issue? Or do you know? 11 COMMISSIONER LETZ: I don't think so. I think the 12 issue was -- U.G.R.A.'s attorney is Tony Corbett, who's in 13 Austin, and I think the idea was to have that meeting 14 wherever it's cheaper. 'Cause is it cheaper to make the -- 15 well, make -- you know, from -- 16 COMMISSIONER BALDWIN: Yeah, I understand. 17 COMMISSIONER LETZ: Yeah. 18 COMMISSIONER BALDWIN: Need all of y'all to either 19 go up there, or have a lawyer come here. 20 COMMISSIONER LETZ: Yeah, and the lawyer costs 21 more. 22 COMMISSIONER BALDWIN: A lot cheaper you going 23 there. 24 COMMISSIONER LETZ: Right. 25 COMMISSIONER MOSER: For $20,000. 4-13-15 87 1 COMMISSIONER LETZ: That was the reason for that. 2 It was just -- 3 COMMISSIONER BALDWIN: But if there's ever any kind 4 of public hearing type thing, or a -- a meeting to where the 5 public -- you always want to have it at home. 6 COMMISSIONER LETZ: Right. 7 COMMISSIONER BALDWIN: Yeah, okey-dokey. Thank 8 you. 9 JUDGE POLLARD: Through with that? 10 COMMISSIONER LETZ: Yes, no action taken. 11 JUDGE POLLARD: Okay. Let's go to Item 1.25; 12 consider, discuss, and take appropriate action on request 13 from Kerrville Youth Baseball and Softball Association, also 14 known as the Kerrville Little League, to sign Headwaters 15 Groundwater Conservation District's Designation of Agent 16 form. Commissioner Letz. 17 COMMISSIONER LETZ: This is on the agenda as a 18 request that we got from, I believe, Blake Caraway, as 19 president of the Kerrville Youth Baseball/Softball 20 Association. The reason for it is the well out there, it's 21 on county property. Little League drilled it, but it's on 22 our property, and it's -- we're the owner of it. Because of 23 that, there are some reports and things that need to go in to 24 Headwaters, and this is to designate them as the agent to 25 represent us and do the reports and work with Headwaters on 4-13-15 88 1 the water they use and things of that nature. It's a limited 2 designation. It's in the backup, isn't it? I can't find it; 3 somehow that page just disappeared, so I'm not looking at it. 4 I do think we need to add to it that it's only for this 5 calendar year, so we -- we relook at this annually. 6 COMMISSIONER MOSER: Is this a permitted well? 7 COMMISSIONER LETZ: Yes. 8 COMMISSIONER MOSER: Is it really? 9 COMMISSIONER LETZ: Yes. 10 COMMISSIONER MOSER: Wow. 11 COMMISSIONER LETZ: It has a meter. There's a 12 meter on it. 13 COMMISSIONER MOSER: So it has that potential flow. 14 COMMISSIONER LETZ: Oh, it will produce 100 gallons 15 a minute. Big well. 100, 120 gallons a minute, so it's -- 16 JUDGE POLLARD: I had no idea. 17 COMMISSIONER LETZ: Yeah. So it's a permitted 18 well; there's a meter on it. There are reports that they've 19 filed, but I think it's all been done. I guess they were 20 probably, I'm guessing, going through their paperwork at 21 Headwaters and realized they didn't have anything allowing 22 Little League to report on it, and this is to kind of give 23 them the authority to do what's needed on that well, if 24 there's a repair on it or meter stuff. So, I'll make a 25 motion to approve such designation as agent, for the term to 4-13-15 89 1 end December 31st of this year. 2 COMMISSIONER MOSER: So it's designating the agent 3 to be whom? 4 COMMISSIONER REEVES: Kerrville Little League. 5 COMMISSIONER LETZ: Kerrville Little League, or 6 Kerrville Youth Baseball/Softball Association. 7 COMMISSIONER MOSER: Okay. So we don't have any 8 responsibility? 9 COMMISSIONER LETZ: No. 10 COMMISSIONER MOSER: Okay, good. 11 COMMISSIONER REEVES: When did you say? 12 COMMISSIONER LETZ: December 31st, 2015. 13 COMMISSIONER REEVES: I'll second that. 14 JUDGE POLLARD: All right. Any further discussion 15 on that motion? There being none, those in favor, signify by 16 raising your right hand. 17 (The motion carried by unanimous vote, 4-0.) 18 JUDGE POLLARD: It's 4-0, unanimous. 1.26; 19 consider, discuss, and take appropriate action to approve 20 Applicability of Eligibility -- I think that's a form, that 21 name -- to allow items to be purchased from the Texas 22 Facilities Commission, federal surplus property program. 23 This is something that -- an application we fill out that 24 just makes us eligible to buy things from them at a cheap 25 price when it's available and when we need them, according to 4-13-15 90 1 what Jody tells me. 2 COMMISSIONER LETZ: Move approval. 3 COMMISSIONER BALDWIN: Second. 4 JUDGE POLLARD: Any further discussion? There 5 being none, those in favor, signify by raising your right 6 hand. 7 (The motion carried by unanimous vote, 4-0.) 8 JUDGE POLLARD: It's 4-0, unanimous. All right. 9 1.27; consider, discuss, and take appropriate action on 10 resolution in support of House Bill 2425 and Senate Bill 1450 11 to establish a refundable deposit on aluminum, glass, plastic 12 beverage containers sold in the state of Texas. Commissioner 13 Moser. 14 COMMISSIONER MOSER: Yeah, I put this on the agenda 15 just for us to think about. I'm not going to propose that we 16 take any action now, 'cause I don't fully understand all the 17 ramifications of it, but -- so I would just encourage 18 everybody to read and learn about this and whether or not we 19 want to pass a resolution, which is attached. But it's 20 really set up, the funds to help build a network of 21 redemption centers, you know, to collect things. Other 22 states have done this, so I want to learn more about it. But 23 I put this here so we can bring it up for future action after 24 we all have done some homework on it. That's it. 25 JUDGE POLLARD: Okay. There's no further action on 4-13-15 91 1 that, then? 2 COMMISSIONER MOSER: No further action. 3 JUDGE POLLARD: All right. 1.28; consider, 4 discuss, and take appropriate action on deliberation -- 5 COMMISSIONER REEVES: I think that's -- the rest of 6 them are executive session. 7 COMMISSIONER MOSER: Yeah. 8 JUDGE POLLARD: All right. All of them are going 9 to be in executive session? All right. I'm still going to 10 read them. Deliberation regarding potential real property 11 transactions and/or acquisitions, executive session. And 12 1.29, consider, discuss, and take appropriate action on 13 County response to Teal Trading and Development, L.P., vs. 14 Champee Springs Ranches Property Owners Association, Cause 15 Number 08-481A. I think that's an executive session, too. 16 1.30; consider, discuss, and take appropriate action 17 regarding economic development, in executive session. And 18 1.31; consider, discuss, and take appropriate action on 19 matters concerning property on Canyon View Road in the Jack 20 Hall Subdivision, also in executive session. All right. At 21 this time, we'll close the -- recess the open session, and 22 we'll go into closed session, and we'll ask the room to be 23 vacated. 24 COMMISSIONER LETZ: Judge, before you go in, when 25 you -- just for the record, when you get to the Teal Trading 4-13-15 92 1 one, I'll leave. 2 JUDGE POLLARD: Okay. 3 COMMISSIONER LETZ: That's near my property. 4 COMMISSIONER MOSER: Five-minute break? 5 JUDGE POLLARD: Yeah, 5-minute break sounds good. 6 SHERIFF HIERHOLZER: Judge, you don't want to do 7 the bills and all the rest of that so the rest of us can go 8 back to work, before you do executive session? 9 JUDGE POLLARD: Well, we can do it. 10 SHERIFF HIERHOLZER: Just -- 11 JUDGE POLLARD: We can go ahead and do those. 12 Let's go back into open session for purposes of that. 13 COMMISSIONER BALDWIN: I tell you, -- 14 SHERIFF HIERHOLZER: After your 5-minute break? 15 COMMISSIONER BALDWIN: -- he whines about 16 everything, doesn't he? 17 COMMISSIONER MOSER: Yeah. 18 SHERIFF HIERHOLZER: I got work to do. 19 COMMISSIONER BALDWIN: Oh ye of little faith. 20 SHERIFF HIERHOLZER: Clay's out. I don't know when 21 I'm going to get back. 22 COMMISSIONER MOSER: So now you really do have work 23 to do. 24 COMMISSIONER BALDWIN: Wait. 25 SHERIFF HIERHOLZER: We'll just have a 5-minute 4-13-15 93 1 break? Is that what y'all are doing? 2 COMMISSIONER BALDWIN: No, we're doing it. 3 COMMISSIONER LETZ: We're doing it. 4 SHERIFF HIERHOLZER: We're doing bills and that 5 now? 6 COMMISSIONER LETZ: We changed. Just want to make 7 sure y'all are paying attention. 8 SHERIFF HIERHOLZER: We're not in executive session 9 yet. 10 COMMISSIONER MOSER: So, Rosa, tell everybody we 11 didn't break. 12 JUDGE POLLARD: Let's let them all get back in 13 here. 14 (Discussion off the record.) 15 MS. STEBBINS: Sorry. 16 COMMISSIONER MOSER: You don't need to be sorry; 17 you didn't do anything wrong. 18 JUDGE POLLARD: All right. We'll go to Item 4.1, 19 pay the bills. Any motions, comments or whatever? 20 COMMISSIONER BALDWIN: I have a couple of questions 21 here. I'm just -- I really kind of looked, and there's 22 something I can't figure out here. On this very first page, 23 the top group, the nondepartmental, is that people donating 24 their jury moneys, or what is that? That whole group there. 25 There's 20 bucks -- 20 bucks each. 4-13-15 94 1 MS. DOSS: I'm not sure, Buster. I know sometimes 2 we have -- that wouldn't be in that account; that would be in 3 Indigent Defense. Sometimes we have people that are in jail 4 that pay back some fees for their -- for their medical, but I 5 don't think this is -- that wouldn't go in that account. 6 I'll check. 7 COMMISSIONER BALDWIN: We can -- you can answer 8 that privately later. Okay. On Page 2, the Information 9 Technology, Hill Country Telephone. There's several Hill 10 Country Telephones bills, and I'm a little bit confused by 11 that. 12 MS. DOSS: Those are just at the different 13 locations. I don't have the codes memorized. You know, I 14 don't know what the location is per code, but I can get that 15 to you later, too. 16 COMMISSIONER BALDWIN: That would be all. Thank 17 you. 18 MS. DOSS: Okay. 19 COMMISSIONER BALDWIN: A good politician never says 20 he's confused, but I did, and I apologize for that. 21 COMMISSIONER MOSER: Move that we pay the bills. 22 COMMISSIONER BALDWIN: Second. 23 JUDGE POLLARD: All right. Any further discussion? 24 If not, those in favor of the motion, signify by raising your 25 right hand. 4-13-15 95 1 (The motion carried by unanimous vote, 4-0.) 2 JUDGE POLLARD: It's 4-0, unanimous. 4.2, budget 3 amendments. Any? 4 COMMISSIONER LETZ: Yes. 5 JUDGE POLLARD: All right. 6 COMMISSIONER LETZ: I'll move we approve -- 7 COMMISSIONER MOSER: Second. 8 COMMISSIONER LETZ: -- the budget amendments. 9 JUDGE POLLARD: Is there any further discussion? 10 Those in favor of the motion, signify by raising your right 11 hand. 12 (The motion carried by unanimous vote, 4-0.) 13 JUDGE POLLARD: It's 4-0, unanimous. Late bills? 14 MS. DOSS: Late bills, we do have some. They're 15 not technically late. They were just ones that Joy collected 16 on her desk last week after the deadline on April 3rd. She 17 just didn't want them sitting around for another two weeks, 18 and she did have time to process them. 19 COMMISSIONER LETZ: I move we pay the late bills as 20 presented. 21 COMMISSIONER REEVES: Second. 22 JUDGE POLLARD: Any further discussion? There 23 being none, those in favor, signify by raising your right 24 hand. 25 (The motion carried by unanimous vote, 4-0.) 4-13-15 96 1 JUDGE POLLARD: It's 4-0, unanimous. 4.4, approve 2 and accept monthly reports. You got them? 3 COMMISSIONER REEVES: Yes, sir. Monthly reports, 4 J.P., Precinct 1; Constable, Precinct 1; J.P., Precinct 2; 5 Constable, Precinct 2; J.P., Precinct 3; Constable, Precinct 6 3; Constable, Precinct 4; Environmental Health/Animal 7 Services; District Clerk; County Treasurer. And there's 8 three signatures, I believe, that's required. I move to 9 accept the reports. 10 COMMISSIONER BALDWIN: Second. 11 COMMISSIONER MOSER: Second. 12 JUDGE POLLARD: Any further discussion? 13 COMMISSIONER BALDWIN: I wanted to point out, 14 Commissioner Letz, here's the collections program for 15 upstairs, District Court. It's $15,500 this month. One 16 month. 17 COMMISSIONER LETZ: Appreciate it. 18 JUDGE POLLARD: All right. While you two are 19 signing, would it be permissible to go on to reports from 20 Commissioners and liaison/committee assignments? 21 COMMISSIONER BALDWIN: Did we vote on -- 22 JUDGE POLLARD: Oh, okay. 23 COMMISSIONER BALDWIN: -- reports? 24 JUDGE POLLARD: All right. Was there -- there was 25 a motion made, wasn't there? Did we vote on that? 4-13-15 97 1 COMMISSIONER LETZ: On the reports, to accept them? 2 THE CLERK: Yes. 3 COMMISSIONER BALDWIN: We did? 4 JUDGE POLLARD: That's all right; it happens as you 5 get older, right? 6 COMMISSIONER BALDWIN: Right. 7 JUDGE POLLARD: I can testify. Okay. Reports from 8 elected officials/department heads? Anybody? Yes, sir? 9 SHERIFF HIERHOLZER: Just something while we're 10 talking about some of the finances, y'all were -- what with 11 the bond issue and with budget coming up, just a couple 12 things I thought I ought to put out on the table just to keep 13 in the back of your minds. It's not this coming year -- and 14 we've got cars ordered right now, okay, which we'll take up 15 this coming budget year, but after this budget year, then I 16 do not have any funds in any C.O.'s left for vehicles, which 17 is normally about 200,000 a year. I do not have funds that 18 will take care of the next payment -- not the first one, 19 'cause that's this coming budget year -- of 133,000 for the 20 radio, okay, in the following year's budget. This year 21 alone, we have over 20 employees in just the Sheriff's Office 22 budget that will be looking at longevity increases. That's 23 this coming year, okay? And that's not even counting the 24 jail's budget. 25 Some of the out-of-county housing, I am concerned. 4-13-15 98 1 We've already hit 160, and we were at 39 females the other 2 day, and I'm concerned that even if the bond issue passes, 3 it's still going to be at least about two years before that 4 building's complete, and we will be having to house out of 5 county -- inmates out of county somewhere, I'm afraid, during 6 that time period, which will put a big dent in all of our 7 funding if you're paying them $50 a day. There are some 8 bills in the Legislature right now, two of them mainly that I 9 looked at, and looked at the physical consequences of those 10 bills that the House did, and their studies, and those two 11 bills will lower some of our controlled substance laws to 12 misdemeanors. And the main deal in the House study of those 13 bills is that it will have a significant impact on county 14 jail populations, because it will put these people in county 15 jails instead of state prisons. 16 And then the last thing I think I need the 17 Auditor's office to let me know, or Tim, is in preparing this 18 budget for the annex building across from me, which normally 19 I don't look at too much, but it is a budget that I do 20 prepare each year. Our water bill or utility bill this year 21 alone -- last budget year, we were paying about $100 a month, 22 and now we're paying over 500 a month. I would like to know 23 what happened over there that our water bill has gone from 24 the 100's to 500's. 25 MR. BOLLIER: I haven't -- 4-13-15 99 1 SHERIFF HIERHOLZER: I think we need to look at 2 that. That may be something we need to look at county-wide. 3 MR. BOLLIER: I haven't received any leak notices 4 from the City for over there either, nothing. 5 SHERIFF HIERHOLZER: I'm not saying anything, but 6 for some reason, it's really jumped this year. But just 7 so -- those are the kind of things I think we need to start 8 looking at, because there's going to be some -- you know, I 9 can see coming over half a million to a $700,000 increase in 10 Sheriff's Office budget next budget year compared to this 11 coming budget year, and it's just something I think we need 12 to start preparing for and looking at. I don't know. 13 JUDGE POLLARD: We do need to check for leaks. 14 MR. BOLLIER: Yes, sir. 15 SHERIFF HIERHOLZER: We do -- normally, we get 16 reports, and we did last year. 17 MR. BOLLIER: I'll get a report, if there's a leak, 18 over from the -- from the City. I haven't gotten one of 19 those. 20 SHERIFF HIERHOLZER: For some reason, I see a lot 21 of our bills like that going up. 22 MS. DOSS: Rusty, is that just the water, or does 23 that include the -- 24 SHERIFF HIERHOLZER: Y'all get the bills, I don't. 25 MS. DOSS: -- electricity for everybody? 4-13-15 100 1 SHERIFF HIERHOLZER: Maybe it is. Those bills are 2 coming straight here that come out of that budget, but I 3 don't see the bills, and so it's gone by until I started to 4 prepare this budget. But they said you better raise it 8,000 5 or 9,000 'cause of these bills. That's when I looked at it. 6 JUDGE POLLARD: All right. Are there any other 7 department -- yes? 8 MS. LAVENDER: I just wanted to update y'all on a 9 procedural thing with us. As you know, since 2008 we've been 10 doing screenings on the indigent defense applications for the 11 District Judges, and for the County Judge where we have 12 walk-ins or they came from the jail. But with the transition 13 in County Court at Law, Judge Harris came to us and asked if 14 we would go ahead and start screening the applications for 15 the County Court at Law on court days, and so Ms. Ayala has 16 been doing that the last two weeks, and I think it's working 17 out really good. And we're hoping through being able to do 18 that, there will be some efficiency in saving us additional 19 funds. And I know it's relieved some issues that we had with 20 the County Clerk's office with their personnel being 21 stretched a little thin on court days. And so she's going up 22 and doing live interviews on our applications for County 23 Court at Law now, so give her an "atta girl" when you see 24 her. 25 COMMISSIONER LETZ: Rosa, how are we doing on the 4-13-15 101 1 indigent health this year? 2 MS. LAVENDER: We're doing pretty well. I didn't 3 look lately, but I think we've spent about 20 percent of the 4 budget maybe. 5 COMMISSIONER LETZ: Okay, good. 6 MS. LAVENDER: We're keeping it in line. We've got 7 a few more people on the program right now than we've had in 8 a while, but we've got some transitioning off at the end of 9 the month, too. 10 JUDGE POLLARD: Wasn't there an attempt by Peterson 11 Hospital to send somebody out to change things? 12 MS. LAVENDER: Yes. Peterson called us one day -- 13 probably three weeks ago, I guess -- and said that they were 14 going to start sending somebody out to the Peterson clinic 15 out there where the Blockbuster building is on Wednesday 16 afternoons, and they were going to start screening people for 17 us. And we got that cleared up. We told them we do our own 18 screening, thank you. 19 COMMISSIONER LETZ: We've been there before. 20 MS. LAVENDER: We've been there before, exactly. 21 That's exactly what I told them. The other company that does 22 our third-party management, one of the executives called me, 23 and I said no, we're not doing it that way. That's not our 24 policy. And we've been down that road before, and we're not 25 going to go back down that road. And -- 4-13-15 102 1 COMMISSIONER MOSER: Good for you. 2 COMMISSIONER REEVES: Good job, Rosa. 3 JUDGE POLLARD: All right. Anybody -- any other 4 reports from department heads, heads of departments? Or 5 Commissioners? All right, reports from boards, commissions, 6 and committees? Any? City/County joint projects or 7 operational reports or other? 8 COMMISSIONER LETZ: The only thing -- I think 9 everyone got notice. I'm not sure who gets notice and who 10 doesn't sometimes, but notice about the roof contract for 11 Mooney. That's been signed, and -- 12 COMMISSIONER MOSER: Signed last week. 13 COMMISSIONER LETZ: Last week, and it's moving 14 forward. Mooney signed the contract. There's been quite a 15 lot of hoops to jump through to get that done, more so than I 16 thought we needed. But, anyway, it's done finally, so that 17 is going forward. 18 COMMISSIONER MOSER: Should be finished by the end 19 of the year, I think. 20 JUDGE POLLARD: I see Randy Richards cleared out. 21 You indicated to me that he was wanting to say something. Is 22 he still around? 23 MS. STEBBINS: I don't know. I thought he might. 24 JUDGE POLLARD: Pardon? 25 MS. STEBBINS: I don't know; I thought he might. 4-13-15 103 1 JUDGE POLLARD: I see, okay. 2 COMMISSIONER LETZ: He'll be back. 3 MS. STEBBINS: He'll be back. 4 JUDGE POLLARD: Maybe. All right. We're going to 5 go back into -- 6 COMMISSIONER MOSER: Ray's got something. 7 MR. GARCIA: One thing. 8 JUDGE POLLARD: Yes? 9 MR. GARCIA: Morning, Commissioners. Judge. 10 COMMISSIONER LETZ: Morning. 11 MR. GARCIA: I just wanted to inform the Court that 12 to-date, we have 24 head submissions for rabies, and three 13 positive. And, you know, we had almost two back-to-back, two 14 raccoons and one skunk. The reason I'm putting this out to 15 you guys as well is you know what happened last year when the 16 news media got ahold of it and tried to sensationalize the 17 fact that we have a lot of rabies cases. Well, again, 18 informing the Court, it's a matter of us testing more. 19 Rabies is out there. It's just the fact that we are testing 20 more, so if we do have more cases, that's what's going on. 21 And we are in contact with our local zoonomist, Dr. Wozniak, 22 as well, okay, so he's well aware of what's going on here. 23 Again, this is all due to the ramping up of more testing. If 24 somebody calls in and has a problem with an animal, or sees 25 or suspects an animal acting in whatever way that's abnormal 4-13-15 104 1 to what that animal would act like, then we'll test it, okay? 2 Known contacts will go immediately to San Antonio. Unknown 3 contact, we'll go and we'll fly that off -- excuse me -- 4 we'll parcel that to Austin, and Austin does that test for 5 us. 6 COMMISSIONER MOSER: How many more tests are you 7 having to do this year as compared to last year? 8 MR. GARCIA: Right now, I'm only up to 24. 9 COMMISSIONER MOSER: So, what is that compared to 10 last year? 11 MR. GARCIA: Last year -- let's see. 83, I 12 believe. 83 last year that we had. 13 COMMISSIONER MOSER: Okay. 14 MR. GARCIA: Okay. And, again, this is all through 15 -- you've heard it through constituents. 16 COMMISSIONER MOSER: It's not a big increase. 17 There's not -- 18 MR. GARCIA: No. 19 COMMISSIONER MOSER: No increase at all. 20 MR. GARCIA: This is the standard, what we're doing 21 now. 22 COMMISSIONER MOSER: Yeah. Ray, I had -- at my 23 place, I had a skunk walking around during the middle of the 24 day, acting crazy, and took it out of its misery, and called 25 Ray. And they headed off that afternoon, and the results 4-13-15 105 1 came back the next day. It was not rabid, but it was really 2 suspect. 3 SHERIFF HIERHOLZER: Used to be the policy was only 4 if there was actual contact. 5 MR. GARCIA: Right. 6 SHERIFF HIERHOLZER: So I think that's why they're 7 getting so many more, 'cause they're doing so many more in 8 that regards from just -- 9 COMMISSIONER LETZ: I think it's a good idea. I 10 did notice that we had -- I mean, recently, it seems there's 11 been a lot more kind of in Precincts 2, 3, 1, but I notice 12 you had one out in Mountain Home, I think, not long ago. 13 That's probably just because someone turned it in. 14 COMMISSIONER REEVES: It was in a very good 15 neighborhood; that's what bothers me. A very good 16 neighborhood. 17 COMMISSIONER MOSER: Are you saying mine wasn't in 18 a good neighborhood? (Laughter.) 19 COMMISSIONER REEVES: Mine was positive, 20 Commissioner. It's basically a next-door neighbor for that 21 area to me, so -- 22 COMMISSIONER MOSER: Couldn't let that go. 23 SHERIFF HIERHOLZER: I think people are -- now that 24 it's out, people are getting aware, and I know we're getting 25 a lot more calls that we're referring to them. You know, we 4-13-15 106 1 had one this weekend of a possible cat, I think. 2 MR. GARCIA: Yes, sir, and that's gone off today as 3 well. 4 SHERIFF HIERHOLZER: Yeah. So there's -- 5 COMMISSIONER REEVES: What you're saying is in the 6 past, if they saw something, they'd take care of it 7 themselves and not call. 8 SHERIFF HIERHOLZER: Right. 9 COMMISSIONER REEVES: Unless it bit something. 10 SHERIFF HIERHOLZER: Right. 11 MR. GARCIA: And, again, the unknown is what we -- 12 we can't answer, so that's when we're going to send it, as 13 well as the known. 14 JUDGE POLLARD: We might ask for a definition of a 15 good neighborhood later on. 16 COMMISSIONER REEVES: The west part of the county, 17 not the east. 18 JUDGE POLLARD: Oh, okay. I see. 19 MS. LAVENDER: Today's Ray's birthday also. 20 MR. GARCIA: Oh, no. 21 JUDGE POLLARD: Happy birthday. 22 MR. BOLLIER: No, we ain't going to sing to you. 23 COMMISSIONER REEVES: 39? 24 JUDGE POLLARD: Happy birthday, Ray. 25 MR. GARCIA: Excuse me? 4-13-15 107 1 COMMISSIONER REEVES: 39? 2 MR. GARCIA: 39. 3 MR. BOLLIER: You wish. 4 COMMISSIONER MOSER: It's my daughter-in-law's 5 birthday too. Glad you reminded me; I've got to get a card. 6 JUDGE POLLARD: All right. Let's go -- let's 7 recess the open session and go back into closed session. 8 SHERIFF HIERHOLZER: Thank you, gentlemen. 9 COMMISSIONER MOSER: Can we have a 5-minute recess? 10 JUDGE POLLARD: Five-minute recess. 11 (The open session was closed at 11:12 a.m., and an executive session was held, the transcript of which 12 is contained in a separate document.) 13 - - - - - - - - - - 14 (Returned to open session at 12:07 p.m.) 15 JUDGE POLLARD: Randy, we're back in open session 16 now. I don't think we're going to take any action on any of 17 the closed matters, are we? 18 COMMISSIONER REEVES: I have no action to bring 19 forward. 20 COMMISSIONER MOSER: I have no action. 21 JUDGE POLLARD: I have no action to bring 22 forward -- 23 COMMISSIONER BALDWIN: I have none. 24 JUDGE POLLARD: -- on any of the matters considered 25 in closed session. Do you have anything that you would like 4-13-15 108 1 to address the Court on? 2 MR. RICHARDS: Y'all are going to take no action? 3 JUDGE POLLARD: Right. 4 MR. RICHARDS: And I would just ask that -- I did 5 write a letter to Heather and to Ilse Bailey. Did y'all get 6 a copy of that before your session today? 7 JUDGE POLLARD: No. 8 MR. RICHARDS: I had asked her to give a copy to 9 you before your session today. 10 JUDGE POLLARD: I heard there was one, but I 11 haven't seen it. Do you want to give us one? 12 MR. RICHARDS: Well, I don't have one now. I had 13 given it to her and asked her to do that. 14 MS. STEBBINS: I can give it to you. 15 MR. RICHARDS: Be that as it may, you took no 16 action? 17 JUDGE POLLARD: Right. We're going to take no 18 action. Is there anything in open session to consider 19 further? I think it's over. Somebody want to make a motion 20 for adjournment? 21 COMMISSIONER REEVES: So moved. 22 COMMISSIONER MOSER: So moved. 23 JUDGE POLLARD: It's been moved and seconded -- I 24 take yours as a second. 25 COMMISSIONER MOSER: Right. 4-13-15 109 1 JUDGE POLLARD: Those in favor, signify by raising 2 your right hand. 3 (The motion carried by unanimous vote, 4-0.) 4 JUDGE POLLARD: We are adjourned. 5 (Commissioners Court adjourned at 12:09 a.m.) 6 - - - - - - - - - - 7 8 9 STATE OF TEXAS | 10 COUNTY OF KERR | 11 The above and foregoing is a true and complete 12 transcription of my stenotype notes taken in my capacity as 13 official reporter for the Commissioners Court of Kerr County, 14 Texas, at the time and place heretofore set forth. 15 DATED at Kerrville, Texas, this 17th day of April, 2015. 16 17 REBECCA BOLIN, Kerr County Clerk 18 BY: _________________________________ Kathy Banik, Deputy County Clerk 19 Certified Shorthand Reporter 20 21 22 23 24 25 4-13-15