1 2 3 4 5 6 7 8 KERR COUNTY COMMISSIONERS COURT 9 Special Session 10 Monday, May 26, 2015 11 9:00 a.m. 12 Commissioners' Courtroom 13 Kerr County Courthouse 14 Kerrville, Texas 15 16 17 18 19 20 21 22 23 PRESENT: TOM POLLARD, Kerr County Judge H. A. "BUSTER" BALDWIN, Commissioner Pct. 1 24 TOM MOSER, Commissioner Pct. 2 JONATHAN LETZ, Commissioner Pct. 3 25 BOB REEVES, Commissioner Pct. 4 2 1 I N D E X May 26, 2015 2 PAGE 3 --- Commissioners' Comments 4 4 1.1 Consider/discuss and take appropriate action to reappoint Ron Vick to Kerr 911 Board of Managers 12 5 1.2 Consider/discuss, take appropriate action on 6 revision of Kerr County Juvenile Detention Facility Policy and Procedure Manual 14 7 1.3 Consider/discuss, take appropriate action on 8 authorization of filling vacant positions at Kerr County Juvenile Detention Facility 16 9 1.4 Consider/discuss, take appropriate action to 10 approve Human Resources providing workplace harassment prevention training on June 3, 2015 11 for Kerr County elected officials, department heads, and supervisors; ratify and confirm 12 engagement letter with Sheila Gladstone 19 13 1.5 Consider/discuss, take appropriate action to appoint Verlene Wallace as member of Kerr 14 County Child Services Board 24 15 1.6 Consider/discuss, take appropriate action on request to use Flat Rock Park for fundraising 16 event on July 18, 2015 from 9 a.m. to 5 p.m. 25 17 1.7 Consider/discuss, take appropriate action on update regarding outside review of accounts in 18 County Clerk’s office, including possible amendment of scope of work to include reports 19 on amounts owed to outside vendors, individuals, and county departments, as well as amounts owed 20 to the State 35 21 1.8 Consider/discuss, take appropriate action to appoint representative to fill vacancy on 22 AACOG’s Criminal Justice Advisory Committee (alternate) to replace Bill Blackburn -- 23 1.9 Consider/discuss, take appropriate action to 24 seek approval to schedule public hearing on 6/8/15 regarding submission of a 2015-16 TxCDBG 25 Colonia grant application in support of Center Point project 38 3 1 I N D E X (Continued) May 26, 2016 2 PAGE 3 1.10 Consider/discuss, take appropriate action to set public hearing regarding naming the front 4 half of Old Pasture Road East to proposed name Eddison Bauer Road East, Precinct 2 43 5 1.11 Consider/discuss, take appropriate action on 6 issuance of bonds for construction of jail 52 7 1.12 Public Hearing regarding a Quitclaim Deed for right-of-way easement on Canyon View Road 63 8 1.13 Consider/discuss, take appropriate action for 9 final approval to quitclaim deed a portion of right-of-way on Canyon View Road and accept a 10 roadway easement in return, Precinct 1 63 11 1.14 Consider/discuss, take appropriate action on resolution recognizing May 2015 as Older 12 Americans Month 64 13 1.15 Consider/discuss, take appropriate action on contract negotiations related to RFP for 14 management services at Hill Country Youth Event Center (Executive Session) 67 15 4.1 Pay Bills 71 16 4.3 Late Bills 75 4.2 Budget Amendments 79 17 4.4 Approve and Accept Monthly Reports 82 18 5.1 Reports from Commissioners/Liaison Committee Assignments 82 19 5.2 Reports from Elected Officials/Department Heads 87 20 3.1 Action as may be required on matters discussed in Executive Session 104 21 --- Adjourned 107 22 23 24 25 4 1 On Tuesday, May 26, 2015, at 9:35 a.m., a special 2 meeting of the Kerr County Commissioners Court was held in 3 the Commissioners' Courtroom, Kerr County Courthouse, 4 Kerrville, Texas, and the following proceedings were had in 5 open court: 6 P R O C E E D I N G S 7 JUDGE POLLARD: All right. Sorry for the delay 8 folks. Who's up today? Is it me? 9 COMMISSIONER MOSER: Were you last? 10 COMMISSIONER BALDWIN: I was last. 11 JUDGE POLLARD: Okay. 12 COMMISSIONER MOSER: Stand and pray with me. 13 (Prayer and pledge of allegiance.) 14 JUDGE POLLARD: Well, we're thankful for the rains, 15 but we're also asking that the good Lord be with those that 16 were victims of the flood, and to be with those families that 17 lost loved ones and their homes in the flooding. All right. 18 This is the -- the open -- the visitors' portion. Is there 19 anyone in the audience that wishes to step forward and 20 identify themselves and speak today in the visitors' portion 21 of the -- of this meeting? 22 (No response.) 23 JUDGE POLLARD: All right. There being none, are 24 there any Commissioners that have something? We'll start 25 with -- 5-26-15 5 1 COMMISSIONER BALDWIN: Judge, I took the liberty to 2 invite the District Clerk, Robbin Burlew, down here. There's 3 something that's really neat that has happened under her 4 watch, and I wanted her to come down and stand before us and 5 tell the Court about this. Robbin, would you come forth, or 6 fifth, either one. 7 MS. BURLEW: I thought you were going to do all the 8 talking. 9 COMMISSIONER BALDWIN: That's what you get for 10 thinking. 11 MS. BURLEW: I know. Well, last week Terry and I 12 went to the Government Collection Association last week, and, 13 you know, Terry Lyle, she does all the collections for the 14 District Clerk's Office, and so she was nominated last week 15 and won an award for her collections as far as the office. 16 And so, Terry, would you step up and -- 17 COMMISSIONER MOSER: Yay. 18 COMMISSIONER BALDWIN: Do y'all have your little 19 trophy with you? 20 MS. LYLE: I didn't bring it. It's displayed 21 proudly in my room. 22 COMMISSIONER MOSER: What was the award? 23 MS. LYLE: The Becky Sirmans award. Basically, it 24 is succeeding under trying circumstances. 25 COMMISSIONER MOSER: Fantastic. Congratulations. 5-26-15 6 1 COMMISSIONER BALDWIN: What did you do? Tell them 2 what you did. 3 MS. LYLE: I collected one major -- $10,350 -- 4 COMMISSIONER MOSER: Whoa. 5 MS. LYLE: -- from one individual. 6 COMMISSIONER BALDWIN: That's $10,000 from one guy. 7 And she does that by putting her hands around their throat. 8 (Laughter.) 9 MS. LYLE: It works. 10 COMMISSIONER BALDWIN: Almost. 11 MS. LYLE: Almost, yes. 12 COMMISSIONER MOSER: It works. 13 COMMISSIONER BALDWIN: And we appreciate you doing 14 that. I wanted to read this letter that they got. It says 15 somebody's in charge of the awards this year, and although 16 Terry was actually nominated for Collector of the Year ward, 17 the nomination fell more in the category of how many 18 obstacles she overcame to help find people who owed your 19 county money, as well as all the dedication and hard work 20 that she accomplished. But this was the original nomination 21 that came to us for her, and I also believe at the 22 conference, she told me the amount was incorrect, but it's 23 more like $10,000. And just to explain, the Becky Sirmans 24 award goes to an individual -- to the individuals or programs 25 selected for finding a way to succeed in spite of seemingly 5-26-15 7 1 insurmountable obstacles and challenges embodying the spirit 2 to never give up, and we thought Terry fit that category to a 3 tee. And so we're proud of you, and thank you very much, and 4 congratulations. That's fantastic. 5 MS. LYLE: Thank you. 6 (Applause.) 7 MS. BURLEW: Thank you. 8 COMMISSIONER BALDWIN: I also wanted to add that I 9 called one of the District Judges and asked him to come down 10 today, and he's tied up taking care of business. I mean, 11 people have their priorities out of line. But, anyway, he -- 12 he said to say congratulations. She's gone out the door, so 13 congratulations from the 198th -- 14 COMMISSIONER MOSER: She's gone to collect. 15 COMMISSIONER BALDWIN: Yeah, she does that very 16 well. So, thank you. Judge, that's all I have. Thank you 17 very much. 18 COMMISSIONER MOSER: A quick thing. Mooney 19 Aircraft Pilots Association -- owners' association had their 20 fly-in the other day in the rain. A lot of people couldn't 21 fly in because of the weather, but one person drove 17 hours 22 straight to get here. A lot of other people flew into 23 various airports where they could and then drove over. 24 Anyway, I think they had something like 90 people -- members 25 that showed up for that, and 130 for a banquet on that -- one 5-26-15 8 1 of the evenings, so Mooney is -- is continuing to take care 2 of all the previous owners and current owners and looking for 3 new things. So, I think that was a pretty big plus for the 4 inclement weather that we had. And then I think they had a 5 tour of the facility out there with 90 people that they took 6 through that, so they're blowing and going. Then I want to 7 take special recognition of the Sheriff's Department and the 8 Road and Bridge for all they've done during all this rain and 9 stuff. So, you know, recognize those folks, and I think we 10 need to appreciate them very, very much. So, that's it. 11 Thank you. 12 JUDGE POLLARD: All right. Well, as all of you 13 know, yesterday was Memorial Day, and it decided to rain 14 pretty heavily at the time all of our dedication ceremony to 15 dedicate the new war memorial was -- occurred. I showed up. 16 I think Commissioner Reeves showed up. And I would guess 17 even in the rain, maybe as many as 100 people or more showed 18 up at the war memorial here on the courthouse lawn. And in 19 the paper, it had indicated that the rain alternative was the 20 Cailloux Center, so probably an equal number or close to it 21 showed up down there. I came here and announced to the 22 people that apparently it's being -- was going to be over at 23 the Cailloux Center that was the alternate place. So, then I 24 went over to the Cailloux Center, and there was an army 25 sergeant there that got his cell phone out and went to the 5-26-15 9 1 Kerrville Daily Times face page and saw that it was canceled, 2 and noticed some cancellation of it. So, we passed the word 3 out there, and those people were pretty disappointed. I came 4 back -- I was told that there was another group that 5 accumulated over here at the courthouse, so I came back over 6 here in the rain, and sure enough, there were another 30 or 7 40 out here that were dedicated. Some of them were family 8 members of one or two of the guys that are on the memorial 9 out there. Jacob Reicht? 10 COMMISSIONER LETZ: Leicht. 11 JUDGE POLLARD: His family was there en masse. I 12 mean, there were probably 10 or 12 of them, and they wanted 13 to stay around and have kind of an unofficial type ceremony 14 right there. I did promise all those people that -- they did 15 want to have a formal ceremony, and I promised them that we 16 would do our best to try to reschedule it at a time that -- a 17 later time. And at that time, I understood that it was 18 supposed to rain most of this week, and I guess that turned 19 out to be wrong now; I'm not sure. But, anyway, we do need 20 to reschedule that, and we will give notice of that, and 21 we'll put it on the county's web page and -- and we'll try to 22 get a lot of publicity about rescheduling it for a time. 23 Because there are people that felt compelled; they wanted to 24 get up there and have that ceremony, and I think it is 25 important, and we need to do that. 5-26-15 10 1 COMMISSIONER MOSER: May I add one other thing, 2 too? 3 JUDGE POLLARD: Sure. 4 COMMISSIONER MOSER: I did go to the veterans 5 cemetery for a 9 a.m. memorial service, and it was moved to 6 the Cailloux, so they did have that service in the Cailloux 7 at 9:00, and during that service they announced that the one 8 at the courthouse was canceled, okay. So there was -- there 9 was a lot of confusion with all of the rain, and as a matter 10 of fact, I think they said they'd been rescheduled to this 11 next Saturday, which I don't think is -- 12 COMMISSIONER BALDWIN: That's what I've heard. 13 COMMISSIONER MOSER: Yeah. And so, anyway, I think 14 I was the only one there from the City and the County at the 15 Cailloux at 9 o'clock on Saturday -- I mean -- 16 JUDGE POLLARD: The Cailloux was locked up tight 17 when I got over there. 18 COMMISSIONER MOSER: I meant for the 9 o'clock 19 service. So they had a pretty good crowd there at the 20 9 o'clock. So, anyway, to be determined when and where it's 21 going to be for here. 22 JUDGE POLLARD: We'll try to -- we'll try to set it 23 up and get plenty of time for publicity for that to occur. 24 All right. 25 COMMISSIONER LETZ: On that same -- on that note, I 5-26-15 11 1 would recommend we not -- I mean, I don't know who all is 2 involved. Some people are coming from out of town, and 3 trying to schedule it in five days may not be the best idea. 4 In my mind, maybe look at the 4th of July or something 5 possibly when people can -- another day like that, but I'll 6 leave that to the powers that be to set that thing. I think 7 most of y'all know that the southeastern part of the county 8 got hit with a huge amount of rain. That area generally had 9 9 inches Saturday afternoon within a four- or five-hour 10 period, and pretty much wiped out a good bit of Elm Pass, 11 Lane Valley, Hermann Sons. Pecan Valley Subdivision was hit 12 really, really hard. So, hats off to Road and Bridge. They 13 were out there, I know -- I think Gail Matter was pretty much 14 up all night with his crew, and they swapped out with -- Joey 15 Biermann came in this morning, or Sunday morning, and trying 16 to keep roads clear, bridges clear and things of that nature. 17 Charlie, we might look at the -- I'm not sure what's in 18 our flood -- because of that amount of damage, I know on Lane 19 Valley especially, we might look at our flood line item. We 20 don't use that very often; we try and build it up for times 21 like this. And the -- you might get with the Auditor's 22 office on a budget amendment, because I don't -- I suspect 23 you don't have that kind of funds in your annual budget. 24 MR. HASTINGS: Right. 25 COMMISSIONER LETZ: That's it. 5-26-15 12 1 JUDGE POLLARD: Okay. Mr. Reeves? 2 COMMISSIONER REEVES: I'll echo everybody else's. 3 Mr. Hastings kept me apprized this past weekend. I did go up 4 past Hunt, up the South Fork, and we made it through pretty 5 good with the new bridges. There was two that the water was 6 over. Good thing for the new Cade Loop bridge that people 7 were able to get across, and -- but my compliments to Road 8 and Bridge, and please express that to everybody, guys. We 9 had some good rains, not as heavy as what you had on the east 10 end of the county, but some very good rains. I'm sure 11 there'll be a lot of water gaps that have got to be fixed, 12 but that comes with it. So, that's all, Judge. 13 JUDGE POLLARD: All right, thank you. All right. 14 With that, we'll go to Item 1.1 on the agenda. Consider, 15 discuss, and take appropriate action to reappoint Ron Vick to 16 the Kerr County 911 Board of Managers. Commissioner Baldwin? 17 COMMISSIONER BALDWIN: Thank you, sir. We intend 18 to appoint Mr. Vick for -- to resign him up, and I can't 19 remember how many times that he's -- how many years he's 20 served on this thing, but I believe it's a two-year -- 21 MR. AMERINE: This will be his sixth term. 22 COMMISSIONER BALDWIN: Sixth term. 23 MR. AMERINE: He started in 2004. 24 COMMISSIONER BALDWIN: And it's a two-year term? 25 MR. AMERINE: Yes, sir. 5-26-15 13 1 COMMISSIONER BALDWIN: That will be 12 years. 2 Nobody said he was very smart. (Laughter.) But, Mark? 3 Bill? One of you two guys want to make a comment right quick 4 about -- about this? 5 MR. AMERINE: Sure. A lot of folks don't know how 6 our governing body works for 911. It's not just the three 7 amigos over here that make everything work. We have 8 appointed from our jurisdictions managers. We have two from 9 the county of Kerr, one from the city of Ingram, one from the 10 city of Kerrville, and one from the volunteer fire 11 departments. They provide oversight for the -- the district, 12 and also when we have -- want to spend money or change 13 policy, they provide approval or disapproval to those ideas. 14 And, fortunately, we've had people like Ron Vick, who's our 15 longest serving member, who are forward-thinking, proactive, 16 and have been great in helping us move forward at 911. So, 17 in my departure, -- I have four more weeks, and adios -- I 18 asked Ron to serve one more term so that we'd have some 19 continuity for our new director, and he so graciously agreed 20 to do so. 21 COMMISSIONER BALDWIN: He said that that was his 22 idea. 23 MR. AMERINE: Oh, did he? 24 COMMISSIONER BALDWIN: Yeah, the continuity thing. 25 MR. AMERINE: Okay, that's fine. Doesn't matter to 5-26-15 14 1 me; I don't need to own that. So -- 2 COMMISSIONER BALDWIN: Thank you, Bill. Thank you 3 very much. We'll talk about it. Judge, I move that we 4 reappoint Ron Vick to the Kerr 911 Board of Managers. 5 COMMISSIONER MOSER: I'll second. 6 JUDGE POLLARD: It's been moved and seconded that 7 Ron Vick be reappointed to the 911 Board of Managers. Any 8 further discussion? There being none, those in favor, 9 signify by raising your right hand. 10 (The motion carried by unanimous vote, 4-0.) 11 JUDGE POLLARD: It's 4-0, unanimous. Thank you 12 very much. Item 1.2; consider, discuss, and take appropriate 13 action on revision of Kerr County Juvenile Detention Facility 14 Policy and Procedures Manual. Mr. Davis? 15 MR. DAVIS: Good morning, Commissioners. Good 16 morning, Judge. Good morning, everyone. 17 COMMISSIONER MOSER: Morning. 18 MR. DAVIS: This issue is the notebook that has 19 been sitting at Jody's desk for the last two weeks. This is 20 the addition to the policy and procedure manual. The County 21 Attorney has painstakingly, and probably with a certain 22 amount of pain, reviewed all of the federal compliance for 23 the PREA Act. I would ask that this Court approve that 24 amendment to the policy/procedure manual and add that in. It 25 is federal compliance. We are going to be mandated at some 5-26-15 15 1 point in time -- probably within the next 18 months, we'll be 2 audited for our compliance. We must put these policies in 3 place and then begin to take the actions after the policies 4 are in place. 5 COMMISSIONER BALDWIN: So moved. 6 COMMISSIONER MOSER: Second. 7 COMMISSIONER LETZ: Second. 8 COMMISSIONER MOSER: Go ahead. 9 COMMISSIONER LETZ: Second. 10 JUDGE POLLARD: It's been moved and seconded that 11 the amendment to the policies and procedures manual of -- of 12 the Juvenile Detention Facility be amended as indicated in 13 the three-ring binder in question. Is there any further 14 discussion? 15 COMMISSIONER MOSER: I have a -- not pertaining 16 specifically to this, but I think that's fantastic that Jason 17 keeps this thing as required. And a general observation is, 18 do we have some policy and procedures manual like this? It's 19 my stupidity; I'm asking for on every department and every 20 elected official. Because it's something that if we don't 21 have it, we probably, long-term, need to think about 22 implementing something like that, and we can add to it and 23 approve it continuously. That would be something that I 24 think we should implement. 25 COMMISSIONER LETZ: I think we have it county-wide, 5-26-15 16 1 and the Sheriff has one as well for his department. I think 2 each -- I think Road and Bridge probably has something in 3 their department in addition to ours. So, we have them, and 4 I think they're -- we try to keep them updated. 5 COMMISSIONER MOSER: Right, okay. 6 COMMISSIONER LETZ: And -- 7 COMMISSIONER MOSER: Good. Okay. All right. 8 MR. DAVIS: If I may, Commissioner, the facility 9 absolutely adheres to the county standard policy and 10 procedure manual. This is in addition to that. 11 COMMISSIONER MOSER: Sure, I understand. 12 MR. DAVIS: It's not as a -- it's not contradicting 13 that. It's additional state law, statutes and standards. 14 COMMISSIONER MOSER: Okay, good. 15 MR. DAVIS: To insure compliance with all of those 16 for which we're audited. 17 COMMISSIONER MOSER: Okay. Thank you, Jason. Good 18 job. 19 MR. DAVIS: Thank you. 20 JUDGE POLLARD: All right. Any further discussion? 21 There being none, those in favor of the motion, signify by 22 raising your right hand. 23 (The motion carried by unanimous vote, 4-0.) 24 JUDGE POLLARD: It's 4-0, unanimous. Thank you, 25 Jason. Let's go on to Item 1.3; consider, discuss, and take 5-26-15 17 1 appropriate action on authorization of filling vacant 2 positions at the Kerr County Juvenile Detention Facility. 3 These are budgeted items, according to Jason Davis. Yes, 4 sir? 5 MR. DAVIS: We've had two employees that have left 6 employment. What I would like -- full-time employees. What 7 I would like to do is move two of our part-timers up. One is 8 a supervisor position. One is a line level officer position; 9 J.S.O. position, as we call it. I would like to move one of 10 our line level officers to a supervisor. I would like to 11 move one of our part-timers to a full-timer, and then replace 12 and fill in the part-time positions that we have created 13 those vacancies, which would be two additional vacancies. 14 And in addition to the two additional part-time vacancies we 15 have now, no expansion within any positions. We aren't 16 creating any new positions. I would just like to fill those 17 holes and move things -- move people up, if possible. 18 JUDGE POLLARD: Were either -- were either of those 19 positions created -- one created very recently? 20 MR. DAVIS: Yes, sir, Friday afternoon. And I 21 would also additionally request -- I need time to discuss 22 this with the board. I have advised the County Attorney of 23 such, and I would request executive session on a personnel 24 matter at the advice of the County Attorney. 25 COMMISSIONER LETZ: I think it relates to these 5-26-15 18 1 openings. 2 MR. DAVIS: One of them does, yes, sir. 3 JUDGE POLLARD: Okay. Is there any further -- 4 COMMISSIONER BALDWIN: Move approval. 5 JUDGE POLLARD: Yeah, all right. 6 COMMISSIONER LETZ: Do we want to wait and vote 7 after the executive session? Or -- I mean, 'cause it's kind 8 of difficult to go into executive session after we vote on 9 something. 10 COMMISSIONER BALDWIN: He's got a jail to run. 11 COMMISSIONER LETZ: But you want to go into 12 executive session? 13 MR. DAVIS: I need to go into executive session; I 14 need to advise this Court of some things. 15 JUDGE POLLARD: Before the vote, do you think? 16 COMMISSIONER LETZ: I think so. 17 MS. STEBBINS: I think that's a good idea. That's 18 a good suggestion. 19 JUDGE POLLARD: Okay. You withdraw your motion, 20 then? 21 COMMISSIONER BALDWIN: I do. 22 JUDGE POLLARD: Okay. 23 COMMISSIONER BALDWIN: For some reason. (Laughter.) 24 COMMISSIONER LETZ: It will become clear. 25 COMMISSIONER MOSER: Logic prevails. 5-26-15 19 1 JUDGE POLLARD: All right. 2 MR. DAVIS: Thank you. 3 JUDGE POLLARD: Thank you very much. I guess we'll 4 come back into open session to act on that if we decide to do 5 something on it. All right. Item 1.4; consider, discuss, 6 and take appropriate action to approve Human Resources 7 providing workplace harassment prevention training on 8 June 3rd, 2015, at 10:30 a.m. to 2 o'clock p.m. for Kerr 9 County elected officials, department heads and supervisors, 10 and ratify/confirm engagement letter with Sheila Gladstone as 11 the instructor. 12 MS. LANTZ: Good morning, Judge. Good morning, 13 Commissioners. I think this is pretty well self-explanatory. 14 We'd like to do a training for all the supervisors, and host 15 it at the new facility in one of the training rooms. 16 JUDGE POLLARD: I notice that it says for all 17 elected officials too. That would include the Commissioners 18 Court and myself; is that correct? 19 MS. LANTZ: If that would -- 20 JUDGE POLLARD: Yeah. 21 COMMISSIONER LETZ: And I'm a little -- I visited 22 with -- the Judge and I both are liaisons with H.R. This is 23 training that I think also the County Attorney -- this is 24 very important training for us to get from a legal 25 standpoint; that, you know, all elected officials and all 5-26-15 20 1 department heads know this area, because it opens a lot of 2 possible litigation down the road, and I think it's a good 3 defense for the County if something ever does happen. It's 4 good to know it even if it doesn't happen. Hopefully nothing 5 will happen, but -- and one of the reasons it's on the 6 agenda, the amount of the training -- $3,000? 7 MS. STEBBINS: Yes. 8 COMMISSIONER LETZ: $3,000, which is going to 9 require a budget -- 10 JUDGE POLLARD: Plus travel expenses. 11 COMMISSIONER LETZ: Plus travel expenses. I think 12 the idea is that the County Attorney will, in the future, 13 probably take on this training on an annual basis. The 14 person we've got is highly recommended. And there will be a 15 budget amendment that will be required, I think, after this. 16 I think the training -- training budget that's out of H.R. is 17 only 2,500, I think. 18 MS. LANTZ: I have some in there, and then I'll 19 have to use part of the county training. 20 COMMISSIONER LETZ: Nondepartmental training line 21 item. So -- 22 JUDGE POLLARD: It is a very litigious area. And 23 it's something that, if we have on record that we've had 24 training for that, it puts the County in a much better 25 position in the event of any litigation, that's true. 5-26-15 21 1 COMMISSIONER LETZ: And the training will take -- 2 it starts at 10:00 and ends at 2:00 or 3:00. 3 MS. LANTZ: It will end at 2:00, and it will -- 4 lunch will be provided, so that way it's going to continue 5 through lunch, so, you know, you won't need -- 6 COMMISSIONER MOSER: So there's one session over 7 that entire period? 8 MS. LANTZ: One complete session. 9 COMMISSIONER MOSER: All right. 10 JUDGE POLLARD: All right, thank you. 11 COMMISSIONER LETZ: My final comment is, I mean, I 12 guess there's a question whether we can require elected 13 officials to attend something like this that are 14 independently elected, but I guess it's strongly urged. It's 15 the strongest possible urging. 16 COMMISSIONER BALDWIN: You're not going to require 17 me to attend anything like that, I can tell you that right 18 now. 19 COMMISSIONER LETZ: I think it's required for all 20 elected officials. They should go. 21 COMMISSIONER BALDWIN: Good for you. 22 COMMISSIONER MOSER: Sheriff, can you take care of 23 that? (Laughter.) 24 COMMISSIONER BALDWIN: Lunch will be provided? 25 MS. LANTZ: Yes, sir. 5-26-15 22 1 COMMISSIONER BALDWIN: The taxpayers of Kerr County 2 pay for county employees to have lunch? 3 MS. LANTZ: I have Healthy County rewards that I 4 should be able to use that for. That is earned by the 5 employees to help provide this. 6 COMMISSIONER BALDWIN: Okay. No tax money? 7 MS. LANTZ: No, sir. 8 COMMISSIONER MOSER: Where's it going to be? 9 MS. LANTZ: At the ag facility. 10 COMMISSIONER MOSER: Oh, okay. 11 COMMISSIONER LETZ: Meeting room. 12 COMMISSIONER BALDWIN: Has this engagement letter 13 been mailed? 14 MS. LANTZ: It was faxed back. 15 COMMISSIONER BALDWIN: And you have the authority 16 to sign it and engage the County? 17 MS. LANTZ: That's why it's here. 18 COMMISSIONER BALDWIN: Don't look at Jon Letz. I'm 19 asking you. 20 MS. LANTZ: No, sir. That's why I'm here at court. 21 I was under the impression I could do that, but I -- 22 COMMISSIONER BALDWIN: I can't imagine agreeing to 23 something like that on your own. 24 COMMISSIONER LETZ: I will answer that. In my 25 opinion, she has authority to do it. The only question was 5-26-15 23 1 the budget amendment. We don't bring training -- and the 2 County Attorney and I went back and forth on this a little 3 bit. There's an engagement letter, which may be different, 4 but when Road and Bridge schedules safety, we don't approve 5 that. She has the training line item in her budget. There 6 is a budget line item, and a budget amendment will be 7 required. But, you know -- 8 COMMISSIONER BALDWIN: Thank you. 9 COMMISSIONER LETZ: Make a motion to approve. 10 COMMISSIONER REEVES: Second. 11 JUDGE POLLARD: All right. Is there any further 12 discussion? Those in favor of the motion, signify by raising 13 your right hand. 14 (Commissioners Moser, Letz, and Reeves voted in favor of the motion.) 15 JUDGE POLLARD: Those opposed, a like sign? 16 COMMISSIONER BALDWIN: Opposed. 17 (The motion carried by a vote of 3-1.) 18 19 COMMISSIONER BALDWIN: Judge, what is the motion? 20 JUDGE POLLARD: The motion was to approve having 21 reconfirmed the letter that was sent by -- 22 COMMISSIONER BALDWIN: Okay. 23 COMMISSIONER LETZ: And require -- 24 COMMISSIONER BALDWIN: And ratify the engagement 25 letter? 5-26-15 24 1 JUDGE POLLARD: That was signed by Dawn Lantz and 2 sent out. 3 COMMISSIONER BALDWIN: Thank you. 4 JUDGE POLLARD: That was my understanding of the 5 motion. 6 COMMISSIONER LETZ: And require all the 7 department -- elected officials and department heads to 8 attend. And we cannot make elected officials attend, but we 9 can certainly make department heads attend. 10 MS. STEBBINS: And supervisors. 11 COMMISSIONER LETZ: And supervisors. And that is 12 all on the advice of the County Attorney as well. 13 JUDGE POLLARD: All right. That motion passed, 14 3-to-1. All right, let's go to 1.5; consider, discuss, and 15 take appropriate action to appoint Verlene Wallace as a 16 member of the Kerr County Child Services Board. Commissioner 17 Baldwin? 18 COMMISSIONER BALDWIN: Yes, sir, thank you. 19 Ms. Wallace is -- lives in Hunt in Precinct 4. She's a 20 school counselor at Hunt ISD, and has a passion for helping 21 children grow to be happy, successful members of society. We 22 believe she will be an excellent addition to the board, and 23 we request Commissioners Court to appoint Verlene Wallace as 24 a member of the Kerr County Child Services Board. And with 25 that, I move that we approve this agenda item. 5-26-15 25 1 COMMISSIONER REEVES: Second. 2 JUDGE POLLARD: Is there any further discussion? 3 There being none, those in favor of the motion, which is to 4 appoint Verlene Wallace as a member of the Kerr County Child 5 Services Board, those in favor of that motion, signify by 6 raising your right hand. 7 (The motion carried by unanimous vote, 4-0.) 8 JUDGE POLLARD: It is 4-0, unanimous. Thank you. 9 All right. 1.6; consider, discuss, and take appropriate 10 action on request to use Flat Rock Park for a fundraising 11 event on July 18, 2015, from 9 a.m. to 5 p.m. Elma Aguero. 12 MS. AGUERO: Good morning. 13 JUDGE POLLARD: Good morning, ma'am. 14 MS. AGUERO: How are you doing? Yes, sir, I would 15 like to request -- my family and I would like to request to 16 see if we could use Flat Rock Park for a fundraiser. One of 17 our cousins has cancer. She is battling that right now at 18 Methodist Hospital, and we would like to see if we could use 19 the park that day so that we could raise funds for -- for her 20 family. 21 COMMISSIONER MOSER: How many people -- 22 JUDGE POLLARD: How many people do you anticipate? 23 MS. AGUERO: Well, -- 24 COMMISSIONER MOSER: Same question. 25 MS. AGUERO: -- what we were thinking about, we 5-26-15 26 1 want to go ahead and do something like -- this is my husband. 2 I mean, my husband and my cousin, they're the ones going to 3 be helping me with this. 4 MR. AGUERO: We're just, like, passing ideas 5 around. We'd like to get, like, a barbecue cook-off, get 6 some competitors in that, with the money to go to my cousin's 7 cancer medical expenses. A cook-off, and my uncle would like 8 to do a car show as well. So, we don't have a number right 9 now. We haven't set anything, but we haven't put any word 10 out before we did talk to you guys about it. 11 JUDGE POLLARD: You wouldn't be surprised if you 12 had in excess of 1,000 people, though? 13 MS. AGUERO: We would like to, but I don't think we 14 will have that many. 15 JUDGE POLLARD: You don't think so. Maybe over 16 500? 17 MS. AGUERO: Yes, probably. 18 MR. AGUERO: Throughout the day. 19 JUDGE POLLARD: Alcoholic beverages? 20 MS. AGUERO: Well, that was one of the things that 21 we wanted to ask. I know that we -- we cannot sell that, but 22 one of her sons does work for Miller Lite, and I believe that 23 they would like to host, like, a trailer out there just for 24 donations. 25 COMMISSIONER BALDWIN: We could go for a little 5-26-15 27 1 while, couldn't we? (Laughter.) 2 MS. AGUERO: You're welcome to come. 3 COMMISSIONER BALDWIN: Do we have an issue -- seems 4 like we've had this discussion a hundred times, but do we 5 have any issues with cars parking on grass or buildings being 6 set up or something? I can't remember the debate we've had 7 over these kind of things. 8 COMMISSIONER MOSER: If it's been done in the 9 past -- I mean, cars parked out there when they had some of 10 the festivities the other day. You know, they weren't 11 driving around, but they were parked to set up booths and 12 tents and so forth. 13 COMMISSIONER BALDWIN: Okay. 14 COMMISSIONER MOSER: If it's -- is there 15 any restriction -- I'm asking maybe the County Attorney -- on 16 fundraising things? Because anybody can use the park. 17 MS. STEBBINS: I don't know of any restriction. 18 COMMISSIONER MOSER: I don't think we have any 19 restrictions. I guess it will just be a matter of security. 20 COMMISSIONER LETZ: I mean, this issue is -- one, 21 we can't close the park for it, so there will be other people 22 in and out. 23 MS. AGUERO: Right. 24 COMMISSIONER LETZ: If you're going to -- you know, 25 usually what we've asked is that if you're going to have a 5-26-15 28 1 large group like that, to have basically some security. 2 And -- and that's up to the Sheriff as to kind of the 3 guidelines for that, and also some restrooms -- portable 4 restrooms. 5 COMMISSIONER MOSER: So, additional -- 6 JUDGE POLLARD: Mass gathering permit? 7 COMMISSIONER REEVES: I don't think it will be that 8 large for a mass gathering permit. What is it, Number 1? 9 2,500? 10 COMMISSIONER BALDWIN: I'm just the fire marshal. 11 COMMISSIONER REEVES: Okay. I think it's 2,500 12 people. 13 COMMISSIONER BALDWIN: I do too. 14 COMMISSIONER MOSER: So it would be less than that. 15 But -- but additional port-a-potties would be -- 16 MS. AGUERO: That's what we're going to ask, if we 17 can put port-a-potties out there. 18 COMMISSIONER MOSER: Right. 19 MS. AGUERO: You know, make it convenient for the 20 people. 21 COMMISSIONER MOSER: Sure. 22 COMMISSIONER LETZ: Sheriff, what's the -- I mean, 23 what's been our policy? 24 SHERIFF HIERHOLZER: I think y'all normally did it 25 one per 100, if I'm not mistaken. That's what was in the 5-26-15 29 1 County's policies under security. 2 COMMISSIONER LETZ: One per 100, and if it's -- if 3 you're figuring on 500 during the day, I mean, I don't know, 4 maybe three security, something like that? I mean, it's not 5 going to -- you do not anticipate all at one time? 6 MS. AGUERO: No. 7 COMMISSIONER LETZ: It's kind of -- I'll leave that 8 up to the Sheriff as to what he thinks is an appropriate 9 amount. And then the port-a-potties, that's, you know, if 10 the park's open. As long as y'all are aware of that. 11 COMMISSIONER BALDWIN: And is there a security 12 company that they can hire? Or they can hire some of your 13 officers? 14 SHERIFF HIERHOLZER: Sometimes they'll do off-duty 15 officers. Sometimes they'll do Schreiner -- not Schreiner 16 College, but that security company that's owned by, I guess, 17 Danny Flores. 18 COMMISSIONER BALDWIN: Oh, yeah, Danny's. 19 SHERIFF HIERHOLZER: It's up to them however they 20 want to do it, as long as they've got security. I think 21 y'all did change that if alcohol was going to be served, in 22 one of the other policy deals, it had to be served by a 23 licensed T.A.B.C. server. If I'm not mistaken, that was made 24 a few months ago. So if they are going to serve alcohol, 25 whether they give it away or not, I think the county policy 5-26-15 30 1 shows it has to be done by a licensed T.A.B.C. -- 2 COMMISSIONER BALDWIN: That's right. 3 SHERIFF HIERHOLZER: -- person. And the other 4 thing is, if you're going to have a car show, they just can't 5 block any of the roads that are in there, because it is open 6 to the public. 7 COMMISSIONER MOSER: Yeah, the roads have to be 8 left open. 9 SHERIFF HIERHOLZER: For fishing or whatever else 10 they want to -- 11 COMMISSIONER MOSER: Mm-hmm. So, I think what 12 we're saying here is, subject to those requirements and 13 restrictions, you're entitled to use the park. 14 MS. AGUERO: We're thinking about the cook-off. If 15 we can have the cook-off, do you think that -- they would 16 probably have to be there overnight. Do you think we could 17 be there overnight? 18 COMMISSIONER MOSER: No. 19 COMMISSIONER LETZ: No, but there are R.V. hookups 20 that we can rent up at the Ag Barn for people. Is that -- 21 would that work, Bob? 22 SHERIFF HIERHOLZER: There's no overnight camping 23 in the park. 24 COMMISSIONER LETZ: Nothing in the park, but we do 25 have R.V. hookups. I don't know -- 5-26-15 31 1 COMMISSIONER REEVES: They could use the R.V. 2 hookups up at the event center, but I don't know what's going 3 on that weekend. 4 MS. GRINSTEAD: I don't know. 5 COMMISSIONER REEVES: Because if there's a major 6 event there, they may not be available -- 7 COMMISSIONER LETZ: Right. 8 COMMISSIONER REEVES: -- with that. So -- 9 COMMISSIONER MOSER: But you can start early. 10 MS. AGUERO: Yes. 11 JUDGE POLLARD: I think you can use it. Just try 12 to comply with those requirements. 13 MS. AGUERO: Oh, we're going to have specific 14 hours? 15 COMMISSIONER MOSER: No, you just can't stay 16 overnight. 17 MS. AGUERO: Okay. Is there electricity out there? 18 COMMISSIONER LETZ: No. 19 MS. AGUERO: So, we'll have to bring generators or 20 something. 21 COMMISSIONER MOSER: There's some there. I don't 22 know -- 23 COMMISSIONER REEVES: There's very minimal there, I 24 know, for -- 25 COMMISSIONER MOSER: That's the reason if you could 5-26-15 32 1 go just across the street to the -- if it's open for the R.V. 2 hookups, you have what, 50-amp service and so forth there, so 3 there's plenty of power and all at the Ag Barn. 4 MS. AGUERO: Okay. 5 COMMISSIONER LETZ: But that will require a rental 6 of the facility. 7 MS. AGUERO: So maybe just the middle of the park 8 where the -- 9 COMMISSIONER LETZ: The other thing you might look 10 at -- are you familiar with where River Star park is? 11 MS. AGUERO: Yes. 12 COMMISSIONER LETZ: You might just rent River Star. 13 Then your R.V. hook-ups are right next -- assuming it's 14 available. There's a covered pavilion. 15 MS. AGUERO: We asked about that, but they won't 16 allow the cars over there, not on the grass. 17 COMMISSIONER MOSER: Oh. But you could put the 18 cars adjacent to it in the parking lot. 19 COMMISSIONER REEVES: Well, the cars -- I think we 20 talked, like, with KerrFest. Depending on the weather, 21 naturally, but the cars weren't going to do any more 22 damage -- I talked to Tim -- because they're just parked. 23 COMMISSIONER MOSER: Sure. 24 COMMISSIONER REEVES: Than a tent, covering up with 25 a lot of foot traffic. 5-26-15 33 1 COMMISSIONER MOSER: Right. Right. 2 COMMISSIONER REEVES: I think, personally, that 3 River Star and renting it -- 'cause we were going to allow 4 KerrFest to have a car show. They're just going to park them 5 there; they're not going to drive them out. I think River 6 Star is a better facility. It's controlled access. It has 7 the restrooms already there. You have the R.V. hookups, 8 which by July 18th will be complete along the fence. That's 9 Phase 2 of the R.V. hookups. I feel that, in all honesty, 10 that would be a better place to hold an event like this. You 11 also have the pavilion and everything else. 12 COMMISSIONER LETZ: The restrooms. 13 COMMISSIONER REEVES: And electricity. 14 MS. AGUERO: That's what we wanted. 15 COMMISSIONER MOSER: You have everything that you 16 need right there, and a fence around it. 17 COMMISSIONER REEVES: I think it would be more 18 advantageous to your group to hold it at River Star than Flat 19 Rock. 20 COMMISSIONER MOSER: And if the weather were to be 21 inclement -- hopefully so, with more rain, you can -- the 22 cars could park within, you know, 100 feet of where 23 everybody's going to be out on the -- if it's available -- 24 the parking lot on the hard surface, and not be in the mud. 25 And you've got a covered pavilion, restrooms, power. 5-26-15 34 1 Everything's right there. 2 MS. AGUERO: Mm-hmm. That was our first choice, 3 but like I said, when I -- 4 COMMISSIONER REEVES: I think it would suit y'all. 5 River Star would be the best facility if it's available. 6 Jody? 7 COMMISSIONER BALDWIN: Is it available, Jody? 8 MS. GRINSTEAD: Yes, it's available, as long as you 9 let them park cars, 'cause that was the whole thing; they 10 didn't want cars on the grass. But if you're going to waive 11 that -- 12 COMMISSIONER MOSER: I agree with Bob Reeves that, 13 you know, we're not driving around. It's just parking. 14 There were cars parked out there this past weekend, I know, 15 going up to the pavilion. They backed the trucks right up 16 to -- the vehicles right up to the pavilion. So -- 17 COMMISSIONER LETZ: I don't know about parking -- 18 that road that goes there, you can park along the side of the 19 road. I think there's ways. I mean, how many cars are you 20 thinking you're looking at for a car show? Any idea? 21 AUDIENCE: Maybe 50. 22 COMMISSIONER MOSER: You can do that. 23 COMMISSIONER LETZ: I think that's probably a 24 better fit to do that. And then also the other part of it, 25 you could also use the parking lot right next to the Ag Barn 5-26-15 35 1 for cars. You know, there's -- if it starts getting a little 2 bit wet or something like that. That way, you just 3 coordinate with Jody. 4 COMMISSIONER MOSER: That's your best deal. 5 COMMISSIONER LETZ: Probably save you money. 6 MS. AGUERO: All right, thank you. 7 COMMISSIONER LETZ: Okay. 8 COMMISSIONER REEVES: Thank you. 9 COMMISSIONER MOSER: So, no action required? 10 JUDGE POLLARD: Just going to waive it? Okay. 11 Let's go to 1.7; consider, discuss, and take appropriate 12 action on update regarding outside review of accounts in the 13 County Clerk's office, including possible amendment of scope 14 of the work to include reports on amounts owed to outside 15 vendors, individuals, and county departments, as well as 16 amounts owed to the state. I see the Auditor and other 17 speakers here, and I think Becky's going to speak, too. Is 18 that correct? 19 MS. BOLIN: I'm not going to. 20 JUDGE POLLARD: All right. What do you have to 21 offer, ma'am? 22 MS. DOSS: Good morning. I spoke with the outside 23 auditors Friday afternoon, and they gave us an update. 24 Tentatively, December, January, and February are completed, 25 although there are still slight differences in December and 5-26-15 36 1 February. And they have begun the work reconciling -- 2 JUDGE POLLARD: Could you get a little closer to 3 the microphone there? 4 MS. DOSS: I'm sorry. And they have begun the work 5 reconciling March and April. The differences are continually 6 changing, because it's a dynamic process. As you move 7 forward, you find things that -- corrections or mispostings 8 that need to go back to the previous month, so they can't 9 give a definite that they are completely finished with those 10 months right now, but they are working on all of them. They 11 have evaluated the written procedures that were used by the 12 prior deputy clerk, which they said were very detailed, and 13 they thought they were adequate with maybe a few minor 14 changes. They will be here all of this week. And beyond 15 that, it just depends on what they find and what other 16 corrections they have to make in the months as they go 17 forward. 18 JUDGE POLLARD: So what's this mention here of 19 possible amendment of the scope of the work to include 20 reports on amounts owed to the outside vendors, et cetera? 21 What's that requirement? 22 MS. DOSS: That won't be necessary. They felt it 23 was within their scope. 24 JUDGE POLLARD: They felt that's within their 25 scope? 5-26-15 37 1 MS. DOSS: Yes. 2 JUDGE POLLARD: Okay. So there's no need to -- 3 MS. SOLDAN: Yeah, we're passing on that part of 4 the agenda. 5 JUDGE POLLARD: All right. Would you like to add 6 anything to it, ma'am? 7 MS. SOLDAN: No, that's a pretty good summary of 8 where they're at right now. 9 JUDGE POLLARD: And when do you think they'll tell 10 you -- are they still on schedule to complete it by the end 11 of this month? 12 MS. DOSS: By the end of this month? I don't know. 13 I know they're going to be here this week, but beyond that, 14 it kind of depends on what they find, if they go into March 15 and April and find quite a few more errors, because then they 16 may have to go back and reopen the other months so that they 17 have to go back to reconcile. 18 JUDGE POLLARD: All right. Any questions? 19 COMMISSIONER REEVES: Are y'all satisfied with the 20 progress they're making? 21 MS. DOSS: Yes. 22 MS. SOLDAN: Mm-hmm. 23 COMMISSIONER MOSER: How often do you meet with 24 them or get a feedback from them? 25 MS. SOLDAN: They're working in my office when 5-26-15 38 1 they're here. 2 COMMISSIONER MOSER: Okay. 3 MS. SOLDAN: I have a workstation set up for them. 4 COMMISSIONER MOSER: Okay. 5 MS. SOLDAN: So if they have any questions, I'm 6 there to help them, if necessary, or they go up to the County 7 Clerk's office to get more information. 8 COMMISSIONER MOSER: Okay. 9 COMMISSIONER BALDWIN: Thank you. 10 COMMISSIONER LETZ: Yeah. 11 JUDGE POLLARD: All right. Any further discussion 12 on that issue? All right. There being none, I don't think 13 any action is required. Next item is 1.8, and we want to 14 pass that one, as I understand. We're still working with 15 Bill Blackburn on trying to get that matter determined, and 16 we'll put it on a later agenda. 1.9; consider, discuss, and 17 take appropriate action to seek approval to schedule a public 18 hearing on June 8th, 2015, regarding the submission of a 19 2015-16 TxCDBG colonia grant application in support of the 20 Center Point project. Commissioner Moser? 21 COMMISSIONER MOSER: Thank you, Judge. This is -- 22 this is the project Commissioner Letz and I have been working 23 on. The funding for construction of this is still to be 24 determined by the -- by the current legislative session 25 that's going on. But in parallel, this is to enable a 5-26-15 39 1 potential grant from the Texas Community Development Block 2 Grant program for colonia funds to hook up individual systems 3 to the -- I mean, hook up individual properties to the sewer 4 system once it's there, and remediate the existing septic 5 tanks. So, what we have to do to keep things in -- in 6 schedule with the other funding, if it were to come about, we 7 have to start this process and have a public hearing, and so 8 this is to enable us to do that and set a public hearing -- 9 two public hearings, as a matter of fact, on June the 8th, 10 one at -- at the court session, and the other one at 11 5 o'clock in the afternoon -- 5:05 p.m. that afternoon. So, 12 this is the same thing that we've done -- 13 JUDGE POLLARD: Who meets at 5 p.m., the 14 Commissioners Court? 15 COMMISSIONER MOSER: Yeah -- well, I think the last 16 time we didn't even have to have Commissioners Court; we just 17 had a public hearing, and I was the one that was there. 18 And -- and we didn't have anybody participate, but it's there 19 if the public wants to. It's the same thing we've done in 20 Kerrville South for the colonia grants, and it's been used 21 there to hook up probably 200 -- mediate 200 septic tanks 22 and -- and hook up properties to the central sewer system, so 23 same thing. And this just enables us to do it in Center 24 Point. 25 JUDGE POLLARD: Are those going to be reimbursing 5-26-15 40 1 hookups where they -- 2 COMMISSIONER MOSER: What it does is, if they -- if 3 they qualify economically, then this fund provides the 4 resources for them to hook up without them having to come out 5 of pocket. 6 JUDGE POLLARD: And if they don't, then they got to 7 pay the fees? 8 COMMISSIONER MOSER: They got to pay the fee, 9 right, if they choose to hook up. It's not mandatory yet 10 that they have to hook up. 11 COMMISSIONER LETZ: It depends. Most of them will 12 be mandatory. 13 COMMISSIONER MOSER: I said yet. We haven't made 14 that, so this is just an enabling action. 15 JUDGE POLLARD: Just as a review for the audience, 16 Mr. Letz, this could be and probably will be a very large 17 project. 18 COMMISSIONER LETZ: Oh, it's a $30 million project, 19 and this probably will be -- based on what we did in 20 Kerrville, these are 500,000 max per round in Kerrville, so 21 it was -- I don't know how many different rounds of 22 funding -- five rounds of funding to get everybody hooked up. 23 So, it will go on for quite a -- I would anticipate, assuming 24 we get the construction funding, that there will be several 25 more of these coming down the road. 5-26-15 41 1 COMMISSIONER MOSER: That's right, incrementally as 2 it progresses. So, this is consistent schedule-wise with the 3 other, if the funding comes through for the $30 million 4 construction. 5 JUDGE POLLARD: All right. Does somebody want to 6 move for setting a public hearing for June 8, 2015? 7 COMMISSIONER MOSER: I move that we set a public 8 hearing for June 8th, 2015. 9 JUDGE POLLARD: At what time? 10 COMMISSIONER MOSER: In Commissioners Court at 9 11 o'clock -- well, we'll set it for 9:30, okay, on that date, 12 and then another one at 5:05 p.m. on the same date, June the 13 8th, for the second public hearing. 14 JUDGE POLLARD: Both will be in this courtroom? 15 COMMISSIONER MOSER: In this courtroom, correct. 16 JUDGE POLLARD: Is there a second? 17 COMMISSIONER LETZ: Second. 18 JUDGE POLLARD: All right. It's been moved and 19 seconded that the -- that a public hearing be set on June 20 8th, 2015, regarding the TxCDBG colonia grant mentioned in 21 Item 1.9, and also set that at 9:30 a.m. in Commissioners 22 Court, and to also set a public hearing at 5 p.m. on that 23 same date here in the Commissioners Courtroom as well. Now, 24 is there any further discussion? 25 COMMISSIONER LETZ: Just a question. From the 5-26-15 42 1 standpoint of costing less, can we -- should we move -- or 2 consider moving the second public hearing out to the Ag Barn, 3 so -- the courthouse is locked up, so we don't have to have 4 additional security and all that stuff? I mean, if we keep 5 the courthouse open late, it costs more money than using the 6 Ag Barn. 7 COMMISSIONER MOSER: Sure, we can do that. That's 8 not a problem. 9 COMMISSIONER LETZ: That way -- isn't that correct? 10 I mean, Rusty's nodding his head. Otherwise, we have to 11 give -- 12 COMMISSIONER MOSER: Yeah, okay. 13 COMMISSIONER LETZ: So, -- 14 COMMISSIONER MOSER: I'll amend that -- 15 COMMISSIONER LETZ: -- amend it to have the second 16 public hearing at the -- one of the meeting rooms at the Ag 17 Barn. 18 JUDGE POLLARD: All right. You move to amend the 19 motion, then? 20 COMMISSIONER LETZ: Yes, sir. 21 JUDGE POLLARD: All right. Is there a second? 22 COMMISSIONER MOSER: Second, if I could do it. 23 JUDGE POLLARD: All right. Those in favor of the 24 amendment to the motion, raise your right hand. 25 (The motion carried by unanimous vote, 4-0.) 5-26-15 43 1 JUDGE POLLARD: It's 4-0, unanimous. Now, on the 2 main motion, those in favor of that main motion, as amended, 3 raise your right hand. 4 (The motion carried by unanimous vote, 4-0.) 5 JUDGE POLLARD: It's 4-0, unanimous. All right. 6 Let's go to Item 1.10; consider, discuss, and take 7 appropriate action to set a public hearing regarding naming 8 the front half of Old Pasture Road East to proposed name 9 Eddison Bauer Road East. Precinct 3 Commissioner and 10 Mr. Hastings. 11 MR. HASTINGS: Thank you. The owner, Troy Bauer, 12 has submitted an application through the Kerr 911 office 13 earlier this month proposing to name the front half of Old 14 Pasture Road East to Eddison Bauer Road East, and the back 15 half would remain Old Pasture Road East. We do have Kerr 911 16 here if you have any questions for them. At this time, we're 17 asking the Court to set a public hearing for Monday, 18 July 13th, 2015, at 9 a.m. This is Precinct 2. 19 COMMISSIONER LETZ: Charlie, just a question. I 20 looked at this a little bit. It's kind of an odd thing. Do 21 we know which way we're going to -- are we going -- the 22 Option 1 option -- you have two drawings that I looked at on 23 how this can work. One is that the road goes in the middle 24 -- or about half the road, and the road name changes, which 25 I'm against. The other one has the road going to a stop, and 5-26-15 44 1 then the back half gets off another access. 2 COMMISSIONER BALDWIN: I saw that too. 3 COMMISSIONER LETZ: So I think we need to be 4 specific on which one we're doing the public hearing on. 5 MR. HASTINGS: Okay. The public hearing would be 6 on the front half. 7 COMMISSIONER LETZ: And -- but on the front half, 8 and then -- 9 MR. HASTINGS: To change it from Old Pasture to 10 Eddison Bauer. 11 COMMISSIONER LETZ: But how do you get to the 12 second -- the -- 13 MR. HASTINGS: Both -- well, the front half, they 14 have their access off of -- off Highway 27. And they're 15 talking about putting -- proposing to put a gate back by Rit 16 Jons. And then the second Old Pasture would have access off 17 of both Rit Jons and Nugent. 18 COMMISSIONER MOSER: So, the second portion of the 19 road will have a different access? 20 MR. HASTINGS: It would have -- yes. You would not 21 have access to it from 27, but you would have access to Old 22 Pasture off of Rit Jons and what looks like Nugent. Is that 23 correct? Nugent, too. 24 COMMISSIONER MOSER: So -- so why have two 25 different names? 5-26-15 45 1 MR. DEL TORO: Commissioner Moser, that's a good 2 question. Mark Del Toro, Associate Director of Kerr 3 Emergency 911 Network. Mr. -- Mr. Bauer came into the office 4 asking for this -- this road name change. Old Pasture Road 5 was named, I believe, back in 2001. All that property from 6 Highway 27 that parallels Mack Hollimon, it's all owned by 7 one family, different names. Typical Kerr County family feud 8 that's going on. 9 COMMISSIONER MOSER: Typical what? 10 MR. DEL TORO: Family feud. They can't -- the 11 folks can't get along. Road names, people accessing. So, 12 the back half of Old Pasture Road, those folks that have 13 addresses off of the back have always entered off the back of 14 Mack Hollimon, Nugent, Rit Jons, and Lammers I believe is the 15 road at the end. The front half, those folks have always 16 entered off of Highway -- 17 COMMISSIONER MOSER: So we're adding -- 18 MR. DEL TORO: Bandera Highway. 19 COMMISSIONER MOSER: We're adding confusion to the 20 system? 21 MR. DEL TORO: No. Actually, it will clarify it 22 for those folks. 23 COMMISSIONER MOSER: So, for 911, it's a 24 clarification? 25 MR. DEL TORO: It is. 5-26-15 46 1 COMMISSIONER MOSER: And you support it? 2 MR. DEL TORO: I support it. We have the -- we 3 have it mapped properly in the system -- in the 911 system 4 with the appropriate address points, so if an emergency call 5 were to come in, dispatchers would be able to route services 6 appropriately. 7 COMMISSIONER MOSER: So if you were going to the -- 8 to the north portion of the road, okay, the back portion, -- 9 MR. DEL TORO: Yes. 10 COMMISSIONER MOSER: -- the Old Pasture Road, the 11 emergency vehicles are going there would enter through the 12 gate? Or -- 13 MR. DEL TORO: No. 14 COMMISSIONER MOSER: -- or off 173? 15 MR. DEL TORO: No, they would be entering in off of 16 Mack Hollimon and then off Rit Jons. 17 COMMISSIONER MOSER: Off of Rit Jons, okay. 18 MR. DEL TORO: Yes, sir. The -- as it was -- as I 19 was informed by the property owner, when the road name change 20 takes effect, Eddison Bauer will be gated off at the entrance 21 off of Bandera Highway, and at the Rit Jons entrance as well. 22 COMMISSIONER MOSER: I'm going to ask a really dumb 23 question now. Is -- is this a public -- this is not a public 24 road? 25 MR. DEL TORO: No, it's not. It's a private drive. 5-26-15 47 1 It's on private property, not County-maintained whatsoever. 2 COMMISSIONER MOSER: So, this is going to be 3 another really dumb question. Why do we care what it's 4 named? 5 COMMISSIONER BALDWIN: Emergency services. 6 MR. DEL TORO: Emergency services, and Kerr County 7 requires that all private road names be presented to the 8 Commissioners Court. 9 COMMISSIONER MOSER: So do I have to name my 10 driveway on my property? It's four-tenths of a mile. 11 COMMISSIONER BALDWIN: You will from this point on. 12 MR. DEL TORO: If you wish to, yes. 13 COMMISSIONER MOSER: But if I don't? 14 MR. DEL TORO: If you don't, then you maintain your 15 address off the current -- 16 COMMISSIONER LETZ: If you have a -- you know, a 17 driveway, and that driveway is on a 911 -- a 911 road, or 18 named road already, -- 19 COMMISSIONER MOSER: Right. 20 COMMISSIONER LETZ: -- that works. The problem is, 21 there are multiple dwellings -- or -- well, there are 22 multiple building structures off of this road, so you need a 23 -- you can't use a Highway 173 address, because it's 24 multiple -- 25 COMMISSIONER MOSER: Multiple dwellings on that 5-26-15 48 1 road. 2 MR. DEL TORO: Correct. 3 COMMISSIONER LETZ: So you have to address which 4 dwelling you're going to. Therefore, you have to have a 5 name. 6 MR. DEL TORO: We highly recommend when there are 7 multiple dwellings on a property, and -- 8 COMMISSIONER MOSER: Okay. 9 MR. DEL TORO: -- the driveway's any such length, 10 we really recommend it be named. 11 COMMISSIONER MOSER: So that's the discriminator. 12 Okay, got you. 13 COMMISSIONER BALDWIN: It's all about emergency 14 services. We want people to -- fire trucks and ambulances, 15 and even Rusty to be able to find the place. It's not about 16 receiving mail. We don't care if you receive mail or not, 17 but we do care if an ambulance arrives at your house. 18 COMMISSIONER MOSER: Well, I think the answer is 19 multiple dwellings, multiple families. Okay, got you. 20 COMMISSIONER BALDWIN: That's part of it. 21 JUDGE POLLARD: And what was the requested date of 22 the hearing? 23 MR. HASTINGS: July -- 24 JUDGE POLLARD: Public hearing. 25 MR. HASTINGS: I apologize. July 13th, 9 a.m. 5-26-15 49 1 COMMISSIONER BALDWIN: Back in the olden days, when 2 we started -- we started all these 911 changes, that was one 3 of the major things that we went through, is a road that had 4 a name to it, and then somewhere in the process of that road, 5 it changed names. And there was a lot of those things around 6 the county, and we -- I think we've corrected most of them. 7 MR. DEL TORO: The majority of them have been, if 8 not all. 9 COMMISSIONER BALDWIN: And I'd hate to see it go 10 back to that. 11 MR. DEL TORO: That's why I was careful in mapping 12 this one particular road out, so we had definitive breaks in 13 the road, and we show a clear entry where the back half of 14 Old Pasture Road -- 15 COMMISSIONER BALDWIN: My only other comment is 16 this name, Eddison Bauer. If we shortened to it Eddie 17 Bauer... (Laughter.) Huh? 18 MR. DEL TORO: That's up to the property owner. 19 That's a good name. 20 COMMISSIONER BALDWIN: Is there a big secret here? 21 COMMISSIONER LETZ: Well, it is Eddie Bauer's 22 property. 23 COMMISSIONER BALDWIN: It is Eddie Bauer's 24 property. Dadgum, this is exciting. 25 COMMISSIONER LETZ: Sheriff, you had something? 5-26-15 50 1 SHERIFF HIERHOLZER: My only question on this -- 2 and I haven't seen anything; I'm just hearing this 3 discussion. And are you positive this is not going to cause 4 delay and more confusion for EMS or law enforcement personnel 5 from going to either end? 'Cause I just see confusion by 6 what I'm being told. 7 COMMISSIONER MOSER: It seems like it is. 8 MR. DEL TORO: I don't believe it would be. Again, 9 with the way that we have the mapping set up, they will be -- 10 the dispatchers, if there's ever a question on the drivers, 11 the dispatchers can clarify it immediately. 12 SHERIFF HIERHOLZER: But if they weren't -- if a 13 person entered from the wrong end and got to that gate that's 14 evidently going to be there, what is the time frame it's 15 going to take for them to go back around to the right end? 16 What kind of delay is that going to cause? 17 MR. DEL TORO: A matter of five minutes, perhaps. 18 COMMISSIONER LETZ: I think -- I mean, the -- 19 JUDGE POLLARD: Is the gate going to be locked? 20 MR. DEL TORO: From my understanding, yes. 21 COMMISSIONER LETZ: I think the -- the way they're 22 doing it, if you look at a map, makes sense. 23 SHERIFF HIERHOLZER: Okay. 24 COMMISSIONER LETZ: I mean, initially, I was very 25 opposed to it when they were just going to change the name in 5-26-15 51 1 the middle of it, but the way they're doing it, you know, it 2 did -- it's no more confusing than a lot of other roads. 3 SHERIFF HIERHOLZER: I haven't seen it. It just 4 sounds confusing. 5 COMMISSIONER MOSER: And when they come through the 6 gate, then they know that Old Pasture goes to the right, and 7 Eddie Bauer goes to the left? 8 JUDGE POLLARD: They're not going through the gate. 9 It's going to be locked. 10 COMMISSIONER MOSER: They're going to be going 11 through the gate. If there's an emergency, they're going 12 through the gate. 13 MR. DEL TORO: For the Bauer's property. My 14 understanding from the owner, they'll put a gate at the south 15 of Rit Jons. 16 COMMISSIONER MOSER: Yeah, right. 17 MR. DEL TORO: So people continuing turn to the 18 left and go onto their property, then continue on Old 19 Pasture. 20 COMMISSIONER LETZ: Is there a reason that they 21 don't just eliminate a piece of the road? So they can't get 22 rid of a gate altogether, just eliminate a road -- I mean, 23 the connection of the roads? 24 MR. DEL TORO: It would be nice if they got rid of 25 the entire road. I'm trying to appease the property owner 5-26-15 52 1 and also look at public safety at the same time. 2 COMMISSIONER LETZ: Okay. All right. All we're 3 doing is setting the public hearing right now. 4 JUDGE POLLARD: Okay. 5 COMMISSIONER LETZ: I move -- 6 JUDGE POLLARD: Is there a second? 7 COMMISSIONER LETZ: -- approval. 8 COMMISSIONER MOSER: I second. 9 JUDGE POLLARD: It's been moved and seconded that a 10 public hearing be set for July the 13th at -- of 2015 at 11 9 a.m. in the Commissioners Courtroom, to -- for the purpose 12 of hearing matters relating to the renaming of the front half 13 of Old Pasture Road East to proposed name Eddison Bauer Road 14 East. Is there any further discussion? There being none, 15 those in favor of the motion, signify by raising your right 16 hand. 17 (The motion carried by unanimous vote, 4-0.) 18 JUDGE POLLARD: 4-0, unanimous. Thank you. Let's 19 go to Item 1.11; consider, discuss, and take appropriate 20 action on issuance of bonds for construction of jail 21 renovations per the election. Commissioner Letz. 22 COMMISSIONER LETZ: I put this on the agenda, and I 23 asked our financial adviser, Dusty Traylor, to come up and 24 just give us a kind of a blueprint on what we need to do 25 moving forward. Up to you. 5-26-15 53 1 JUDGE POLLARD: Go ahead. 2 MR. TRAYLOR: Good morning, Judge, Commissioners. 3 Again, Dusty Traylor, Director with RBC Capital Markets. Our 4 firm has the honor and privilege of serving Kerr County as 5 financial advisers. Following the passage of the bond 6 election on May the 9th, I wanted to just kind of come up and 7 brief the Court a little bit on the process going forward, 8 and then also get marching orders from you guys as to how you 9 would like us to proceed. And as you know, obviously, you 10 passed $15.1 million worth of bonds, and you have -- you have 11 some options as it relates to the selling of those bonds. 12 First, you cannot sell those bonds until at least 30 days 13 after the election testation period goes past, so we wouldn't 14 be able to actually sell at the earliest until late June. 15 One of the other options -- one of the options that 16 we have before us is, because of -- of the size of the 17 transaction being $15.1 million, you guys are very accustomed 18 to issuing your bonds as bank-qualified. That is, when you 19 sell bonds that have a -- a par value of less than 20 $10 million in a calendar year, you get a little bit better 21 interest rate. In talking with our desk -- our underwriting 22 desk right now, there is a -- there is an interest rate break 23 to selling only $10 million in this calendar year of about 40 24 to 50 basis points, or almost one-half of one percent, and so 25 there's a thought that if you wanted us to, we could take and 5-26-15 54 1 sell $10 million of this -- of this bond authorization this 2 summer, and then come back and, at the beginning of the next 3 calendar year, sell the remaining 5 or 5.1 million dollars 4 worth of obligations in hopes to kind of take advantage of 5 that, that interest rate differential. 6 You may look at me and say, "Dusty, rates could go 7 up between now and the beginning of the year," and that is 8 absolutely true. You know, we're hearing the fed come out 9 and talked about raising the short-term rates. We've 10 actually seen over the past six weeks rates increase about 30 11 to 40 basis points all along the curve, in anticipation -- 12 partly in anticipation of the fed's actions. However, if we 13 lock in a -- a structure here where we, say, sell $10 million 14 now with a 40 to 50 basis points reduction in what tax-exempt 15 interest rates could be, rates would really have to rise -- 16 on that last $5 million, rates would really have to rise by 17 about one full percentage point, or almost one full 18 percentage point in order to make the action not worth -- not 19 worth doing, so make it -- make it more beneficial to 20 actually just sell everything all at one time. 21 COMMISSIONER MOSER: So why not -- 22 JUDGE POLLARD: Is that unlikely -- do you consider 23 that unlikely, that it would raise a full percent? 24 MR. TRAYLOR: I consider -- I consider an 25 additional 1 percent somewhat unlikely. However, there is 5-26-15 55 1 risk there, Judge, absolutely. And, you know, we look at the 2 rates where we would be today. If we were to sell all of 3 your bonds today, all-in TIC on that bond issue would be 4 somewhat less than -- right around 3 and a half percent on a 5 20-year locked in for the life, and that is -- that's selling 6 everything now. 7 COMMISSIONER MOSER: So why break it into two 8 pieces? What's the logic? I don't understand. 9 MR. TRAYLOR: There's the possibility, if you break 10 it into two pieces, you end up getting a better deal if rates 11 do not rise. 12 COMMISSIONER MOSER: Does anybody think interest 13 rates are going to go down between now and -- 14 MR. TRAYLOR: It's not about going down, no, sir. 15 It's not about that. 16 COMMISSIONER LETZ: They're going to go up. 17 MR. TRAYLOR: They very well could. 18 COMMISSIONER MOSER: So, therefore, why break it 19 into two pieces? 20 MR. TRAYLOR: That's true. We could just sell it 21 and forget it. We've got a great rate today; sell the whole 22 thing. I just want to lay out all the options for the Court, 23 that there is an opportunity there, or possibility there. 24 But, yes, we could sell it and forget it. 25 COMMISSIONER MOSER: Doesn't sound like a good 5-26-15 56 1 option to me. 2 COMMISSIONER LETZ: I mean, yeah, it's a -- you 3 can -- basically, you are saving us a half a percent -- 4 almost half a percent. We're talking about if rates stay 5 uniform. 6 COMMISSIONER MOSER: Right. 7 COMMISSIONER LETZ: If they go up -- 8 MR. TRAYLOR: That's right, but it would be half a 9 percent on the whole thing, the whole 15. But if rates -- 10 COMMISSIONER MOSER: We're not taking any action on 11 this? 12 MR. TRAYLOR: No. No, sir, you don't have to take 13 any action today, other than to give us marching orders on 14 moving forward in terms of the methodology for sale. It 15 would be the same as any time we've gone out and issued in 16 the past. You just have to put together a preliminary 17 official statement that would be used by underwriters to 18 market the bonds. We have to visit with the rating agencies 19 to get your rating updated and put back out before the bond 20 markets, and then move forward with the sale. From the time 21 you say go to the time that we could come back to you guys 22 with a done deal, you know, we'd need 30 to 45 days to get 23 that all put together and have it sold. 24 COMMISSIONER LETZ: Is there -- you mentioned that 25 the markets have already reacted somewhat to it? 5-26-15 57 1 MR. TRAYLOR: They have. 2 COMMISSIONER LETZ: To a -- I guess, a planned 3 increase? Do you think -- I mean, I guess should we go as 4 fast as we can? When would you recommend that we start? You 5 know, I know we have to wait till the end of June before we 6 can sell them, but we can start -- say that we want to sell 7 them in early July, or as quick as we can, and give you 8 marching orders today to go ahead and start doing all of the 9 updating of -- 10 MR. TRAYLOR: Sure. What's -- 11 COMMISSIONER LETZ: -- the financial and everything 12 else. 13 MR. TRAYLOR: One reason to look at structuring for 14 June and July is, in order to have these bonds as part of 15 your budget when you levy taxes for the next fiscal year, 16 they must already be issued, must already be sold, and the 17 rates affixed at that time, so we need to have it done prior 18 to then. But that's -- that's before September, not 19 necessarily before July. The -- the problem with waiting is 20 that rates might go up a little bit more. That's the risk. 21 COMMISSIONER MOSER: And that risk is significant. 22 MR. TRAYLOR: That risk is -- 23 COMMISSIONER MOSER: I mean, it's probably -- 24 MR. TRAYLOR: It's -- 25 COMMISSIONER MOSER: -- going to be. 5-26-15 58 1 MR. TRAYLOR: It's possible. 2 COMMISSIONER MOSER: If they're going any place, 3 they're probably going to go up. 4 MR. TRAYLOR: It's possible. 5 COMMISSIONER LETZ: Probably not going to be any 6 lower than they are right now. 7 COMMISSIONER MOSER: Right. 8 MR. TRAYLOR: If I were to look at where rates are 9 today, rates today are almost identical to where they were 10 this time last year. So, while we've seen rates go up, they 11 haven't gone up tremendously. We actually had a great start 12 to the year, but we're still at a great interest rate 13 environment right now. 14 COMMISSIONER BALDWIN: Dusty, I, for one -- 15 breaking this thing in two seems like a -- I'm not real big 16 on gambling with taxpayers' money. 17 MR. TRAYLOR: No. 18 COMMISSIONER BALDWIN: And if we -- if we did the 19 one-time deal, we know what we have. We know what we're 20 going to deal with, -- 21 MR. TRAYLOR: Sure. 22 COMMISSIONER BALDWIN: -- et cetera, et cetera, and 23 just comb my hair back and get busy and pay for it. But the 24 other way, it's just a little bit of a gamble to me; makes me 25 real uncomfortable. That's a lot of money. 5-26-15 59 1 MR. TRAYLOR: It's 5 million additional dollars. 2 You're right. You're right. We'll just move forward and 3 prepare to sell all $15 million, and -- and do it with this 4 bond market. 5 COMMISSIONER MOSER: So you're looking for a motion 6 for us to -- 7 MR. TRAYLOR: You don't have to give us a motion. 8 We've just -- this is a discussion item. But we'll be in 9 contact with Ms. Doss and the Court to move forward in terms 10 of also setting a time table. 11 COMMISSIONER LETZ: When do you need -- when would 12 the -- our first meeting in June would be when we set a 13 timetable, which is June 8th, I think. Is that -- I mean, to 14 get you moving -- 15 MR. TRAYLOR: Yeah. 16 COMMISSIONER LETZ: -- on what you need to do. 17 MR. TRAYLOR: And say come back -- come back in 18 July with a -- with a done deal, if you want us to do -- if 19 you want us to do that. 20 COMMISSIONER LETZ: We can take action today and 21 authorize it? 22 JUDGE POLLARD: You can. The way the agenda item 23 is listed, it's a "take action." We can do that. And I 24 recommend we proceed. 25 COMMISSIONER LETZ: All right. I'll make a motion 5-26-15 60 1 that we authorize our bond counsel to proceed with issuing 2 the full $15.1 million of bonds for the jail construction. 3 Late June, early July time frame? 4 COMMISSIONER MOSER: I'll second that. 5 MR. TRAYLOR: Sounds good. We'll get moving. 6 JUDGE POLLARD: All right. Is there any further 7 discussion? 8 COMMISSIONER BALDWIN: Judge, I would like to offer 9 Mrs. Doss an opportunity to make a comment, if she'd like. 10 JUDGE POLLARD: Okay. Would you like to make a 11 comment, Ms. Doss? 12 MS. DOSS: I don't have one at this time. 13 JUDGE POLLARD: Okay. 14 COMMISSIONER BALDWIN: Very good. 15 JUDGE POLLARD: The Sheriff does. He always has 16 one. 17 COMMISSIONER BALDWIN: You're kidding. 18 SHERIFF HIERHOLZER: Only comment or question I 19 would ask is, this was presented to the public as 15 million. 20 I just think there ought to be an explanation for the .1. 21 COMMISSIONER BALDWIN: Sure. 22 SHERIFF HIERHOLZER: What is the 100,000? 23 MR. TRAYLOR: I believe the .1 was -- was added 24 just as a -- you know, 15 million is for the project itself, 25 and the .1 is the estimated cost of issuance. 5-26-15 61 1 SHERIFF HIERHOLZER: As long as we have that so the 2 public would understand, 'cause it was presented as 3 15 million. 4 MR. TRAYLOR: So what we can do is detail the 5 structure to make sure that we put $15 million in the project 6 funds. 7 COMMISSIONER REEVES: What did we vote on? 8 COMMISSIONER LETZ: What was in the -- 9 SHERIFF HIERHOLZER: 15 million was what was on the 10 ballot. 11 COMMISSIONER BALDWIN: Just now? 12 MR. TRAYLOR: I thought I saw 15.1. 13 COMMISSIONER REEVES: A month ago. 14 JUDGE POLLARD: Voted on 15 million, not 15.1. 15 SHERIFF HIERHOLZER: That's right. I think you got 16 to go forward with 15 million. 17 MR. TRAYLOR: It'll be 15 million. It's whatever 18 was in the election. I thought I saw 15.1 in documents that 19 I have from the bond counsel, but we will not exceed what the 20 public voted on; I can promise you that. 21 COMMISSIONER MOSER: So, amend it. 22 COMMISSIONER LETZ: I'll amend my motion to the 23 issuance to be the exact amount -- 24 MR. TRAYLOR: Absolutely. 25 COMMISSIONER LETZ: -- on the ballot. 5-26-15 62 1 MR. TRAYLOR: Absolutely. 2 COMMISSIONER MOSER: Right. 3 JUDGE POLLARD: Okay. 4 COMMISSIONER MOSER: And I second that amendment. 5 JUDGE POLLARD: You second that amendment. Those 6 in favor of the amendment, signify by raising your right 7 hand. 8 (The motion carried by unanimous vote, 4-0.) 9 JUDGE POLLARD: It's 4-0, unanimous. Now, on the 10 main motion, those in favor of the motion, signify by raising 11 your right hand. 12 (The motion carried by unanimous vote, 4-0.) 13 JUDGE POLLARD: It's 4-0, unanimous. Thank you. 14 MR. TRAYLOR: Thank you. 15 COMMISSIONER MOSER: In other words, go. 16 MR. TRAYLOR: Go. You got it. 17 SHERIFF HIERHOLZER: Just as a matter for 18 execution, there will be things that we'll have to put on the 19 next agenda as far as engaging the architect and all that, 20 who's present today, to start them moving forward. 21 COMMISSIONER MOSER: Right. 22 COMMISSIONER LETZ: Oh, we won't worry about paying 23 him for a couple years. 24 SHERIFF HIERHOLZER: That's between you and him. 25 COMMISSIONER BALDWIN: There he is. 5-26-15 63 1 COMMISSIONER MOSER: He's hiding behind John. Hey, 2 Wayne. 3 JUDGE POLLARD: Okay. Item 1.12; public hearing 4 regarding a quitclaim deed for the right-of-way easement on 5 Canyon View Road, Precinct 1. 6 (The regular Commissioners Court meeting was closed at 10:44 a.m., and a public hearing was held in 7 open court, as follows:) 8 P U B L I C H E A R I N G 9 JUDGE POLLARD: All right. I'll declare the public 10 hearing open. Is there anybody wishing to speak on that 11 matter? 12 (No response.) 13 JUDGE POLLARD: There being no one, I'll close the 14 public hearing. 15 (The public hearing was concluded at 10:44 a.m., and the regular Commissioners Court meeting was 16 reopened.) 17 - - - - - - - - - - 18 JUDGE POLLARD: And go to Item 1.13; consider, 19 discuss, and take appropriate action for the Court's final 20 approval to quitclaim deed a portion of the right-of-way on 21 Canyon View Road and accept a roadway easement in return. 22 Mr. Hastings? 23 COMMISSIONER BALDWIN: Judge, I'd like to make a 24 motion to approve this agenda item. 25 JUDGE POLLARD: Okay. 5-26-15 64 1 COMMISSIONER REEVES: Second. 2 JUDGE POLLARD: It's been moved and seconded that 3 the Court give final approval to quitclaim deed a portion of 4 the right-of-way on Canyon View Road and accept a roadway 5 easement in return. Is there any further discussion on it? 6 COMMISSIONER LETZ: Has the County Attorney looked 7 at all this stuff? 8 MS. STEBBINS: Yes, sir. 9 COMMISSIONER LETZ: Looks good? 10 MS. STEBBINS: Our office has prepared the 11 documents and reviewed all of the backup documentation that 12 Charlie provided. 13 COMMISSIONER LETZ: Thank you. 14 JUDGE POLLARD: Any further discussion? There 15 being none, those in favor of the motion, signify by raising 16 your right hand. 17 (The motion carried by unanimous vote, 4-0.) 18 JUDGE POLLARD: It's 4-0, unanimous. Item 1.13; 19 consider, discuss, and take appropriate action for the 20 Court's final approval -- oh, that's it. We did it. Item 21 1.14; consider, discuss, and take appropriate action on 22 resolution recognizing may 2015 as Older Americans Month. I 23 have a personal interest in that one. (Laughter.) Is Rose 24 Ryan here that would like to speak to that issue? Anyone to 25 speak to it? 5-26-15 65 1 MS. TEALL: Good morning, Judge and Commissioners. 2 Rose Ryan sends her apologies. She had six of these 3 resolutions today in six different counties, so she chose 4 some of us to represent her in these matters. 5 JUDGE POLLARD: And your name? 6 MS. TEALL: My name is Donna Teall. I am the 7 Veteran Needs Specialist for AACOG. 8 JUDGE POLLARD: And what would you like to say 9 about it, if anything? 10 MS. TEALL: I'm for it, Judge. 11 JUDGE POLLARD: You're for it, okay. 12 COMMISSIONER BALDWIN: Mrs. Teall, I've got to 13 confess to you, I almost fell out of my chair last night. I 14 was sitting there reading this, and we're recognizing May, 15 which is over in a couple of days, as Older Americans Month, 16 and it just kind of rung true with me. You know, I'm always 17 about a month behind. (Laughter.) And it's getting worse. 18 I just thought that was the funniest thing, and no offense. 19 I mean, we're going to have this offense course coming up 20 here that I'm not going to attend, but I don't mean to offend 21 you. 22 COMMISSIONER MOSER: I have a question. 23 MS. TEALL: Yes, sir? 24 COMMISSIONER MOSER: On the resolution, it says, 25 Kerr County Alamo Area Agency on Aging represents 17,468 5-26-15 66 1 residents age 60 or older that make their home, and these 2 citizens of today and tomorrow promise to be among the most 3 active and engaged older adult population in our nation's 4 history. How do we do that? I mean -- I mean, that just 5 stands out to me as -- are we really promising that we're 6 going to do that? 7 MS. TEALL: I would. 8 COMMISSIONER MOSER: I don't know what -- I would 9 have a hard time signing a resolution that said that. 10 COMMISSIONER BALDWIN: Well, it says promise to be 11 among -- 12 COMMISSIONER MOSER: Among the most. 13 COMMISSIONER BALDWIN: -- the most active. 14 COMMISSIONER MOSER: So, what are you going to do 15 to be most active? 16 JUDGE POLLARD: Just get a motion. 17 COMMISSIONER BALDWIN: Need a motion. 18 COMMISSIONER LETZ: I think it's odd wording, but I 19 don't have a big -- I don't have a -- I mean -- 20 COMMISSIONER BALDWIN: Judge, with great honor, I 21 move that we approve this. 22 JUDGE POLLARD: Of the resolution as stated? 23 COMMISSIONER BALDWIN: Yes, sir, however y'all want 24 to write it. 25 JUDGE POLLARD: Is there a second? 5-26-15 67 1 COMMISSIONER BALDWIN: Too good to be true. 2 COMMISSIONER LETZ: I'll second it. 3 JUDGE POLLARD: Okay. It's been moved and seconded 4 that we approve the resolution as -- as stated in the -- it's 5 a supplement to the agenda item. Is there any further 6 discussion? There being none, those in favor of the motion, 7 signify by raising your right hand. 8 (The motion carried by unanimous vote, 4-0.) 9 COMMISSIONER MOSER: Okay. 10 JUDGE POLLARD: It's 4-0, unanimous. 11 COMMISSIONER BALDWIN: Did you vote for it? 12 "Okay," he said. 13 COMMISSIONER MOSER: I said okay. 14 JUDGE POLLARD: It was with great reluctance. 15 COMMISSIONER MOSER: It was. I want it to be on 16 the record; it was with great reluctance. 17 COMMISSIONER LETZ: Easier than rewriting it. 18 COMMISSIONER MOSER: That's what I thought. 19 JUDGE POLLARD: All you got to do in there is just 20 get in there amongst them. 21 COMMISSIONER MOSER: I'm not old enough. 22 JUDGE POLLARD: Oh, yeah, you are too. You're as 23 old as I am. Item 1.15; consider, discuss, and take 24 appropriate action on contract negotiations related to RFP 25 for management services at the Hill Country Youth Event 5-26-15 68 1 Center. That's a matter that we're going to have to talk 2 about in -- 3 COMMISSIONER LETZ: Need to do some other stuff 4 first. 5 JUDGE POLLARD: Yeah. 6 COMMISSIONER REEVES: Do you have a copy of the -- 7 JUDGE POLLARD: Yes, I do. 8 COMMISSIONER REEVES: -- e-mail? 9 JUDGE POLLARD: Go ahead, make your motion. 10 COMMISSIONER REEVES: Well, first of all, in order 11 to do this, since it regards contract negotiations, we needed 12 written concurrence from the County Attorney that this was 13 necessary in order to not have a detrimental effect on the 14 position of the Commissioners Court in negotiations with a 15 third person. Ms. Stebbins has provided -- I believe the 16 Judge has it, and I have a copy of the e-mail that's written 17 that she believes it's in the best interests of the County to 18 go into executive session on contract negotiations. And -- 19 JUDGE POLLARD: Is that a formal motion, that the 20 negotiations in open meeting would have a detrimental effect 21 on the position of the Commissioners Court in negotiations 22 with a third person? 23 COMMISSIONER REEVES: That is a motion. 24 JUDGE POLLARD: All right. Is there a second to 25 that motion? 5-26-15 69 1 COMMISSIONER LETZ: Second. I see confusion. 2 JUDGE POLLARD: Is there further discussion? 3 COMMISSIONER BALDWIN: Well, yeah, I got a question 4 on what you're doing. It doesn't matter, but you got to -- 5 when you come out of executive session, you got to take 6 action at some point. 7 COMMISSIONER REEVES: This is a part of the law to 8 go into executive session, the closed session, -- 9 JUDGE POLLARD: Before we can go into executive 10 session. 11 COMMISSIONER REEVES: -- on contract negotiations. 12 The Court must unanimously approve. 13 COMMISSIONER BALDWIN: Good. 14 JUDGE POLLARD: All right. 15 COMMISSIONER BALDWIN: That's good. 16 COMMISSIONER MOSER: Unanimously approve? 17 COMMISSIONER REEVES: That's correct. 18 COMMISSIONER BALDWIN: And so you're not counting 19 on coming out of executive session and taking any action? 20 COMMISSIONER REEVES: We may or we may not. This 21 is just to allow us to go into executive session, -- 22 JUDGE POLLARD: That's correct. 23 COMMISSIONER REEVES: -- Commissioner. It's a 24 funny part of the law. 25 JUDGE POLLARD: Have you read it? 5-26-15 70 1 COMMISSIONER REEVES: Ms. Stebbins maybe can 2 explain it better than I can. 3 JUDGE POLLARD: See where she says there -- where 4 she says two things must happen, number one and two? 5 COMMISSIONER BALDWIN: Yeah. 6 JUDGE POLLARD: Before we can even go into 7 executive session. 8 COMMISSIONER BALDWIN: This is good. 9 COMMISSIONER MOSER: So before we go into executive 10 session, should we do the other stuff in public that we need 11 to take care of, to pay the bills and so forth? 12 MS. STEBBINS: You need to vote on that. 13 COMMISSIONER MOSER: Okay. 14 MS. STEBBINS: That -- sorry, in order to go into 15 executive session, you need to vote to do that. 16 JUDGE POLLARD: We're still going to vote on this 17 item, though, and it's been moved and seconded that 18 deliberation in an open meeting would have a detrimental 19 effect on the position of Commissioners Court in negotiations 20 with a third person. Those in favor of that motion, signify 21 by raising your right hand. 22 (The motion carried by unanimous vote, 4-0.) 23 JUDGE POLLARD: It is 4-0, unanimous. Then we have 24 to have the attorney advise us in a written deliberation that 25 deliberation in an open meeting would have a detrimental 5-26-15 71 1 effect on the position of Commissioners Court in negotiations 2 with a third person, and do you so advise? 3 MS. STEBBINS: I do, and I expressed that in 4 writing on Friday morning, which the County Clerk has in her 5 hand. 6 JUDGE POLLARD: I didn't get to see it till the 7 weekend because I was in Lubbock last week, all week. But, 8 anyway, I saw it. 9 MS. STEBBINS: Okay, thank you. 10 JUDGE POLLARD: It was in my agenda packet. All 11 right, we've been so advised. Now, let's go to -- let's go 12 to items on the agenda, paying the bills and all that kind of 13 stuff. 14 COMMISSIONER LETZ: Judge, I move we pay the bills. 15 JUDGE POLLARD: All right. 16 COMMISSIONER MOSER: Second. 17 JUDGE POLLARD: It's been moved and seconded that 18 we pay the bills. Are there any questions about any of the 19 bills? 20 COMMISSIONER BALDWIN: Judge, I have a couple. I 21 racked my brain and went over every line two or three times, 22 and only found a few. And if you would help me, please, 23 just -- it's being able to understand what this is about. On 24 Page 6, right in the middle of the page, Juvenile Probation, 25 YAD, whatever the heck that is. There is two of them there, 5-26-15 72 1 AACOG Juvenile Block Grant for the exact same -- I just want 2 to make sure that that's not a duplication. 3 MS. DOSS: No, it was for the April and May 4 payments. 5 COMMISSIONER BALDWIN: I see. Okay, very good. 6 And I should be able to see that somewhere, but -- and I do. 7 Thank you very much. 8 JUDGE POLLARD: On Page 5, there's an item -- what 9 is it, 28? 38? 30-something million dollars. Is that -- is 10 that a payment on -- what is that a payment on? 11 MS. DOSS: On Page 5? 12 COMMISSIONER LETZ: 38,000. 13 MS. DOSS: 38,000. It's contract medical for the 14 jail inmates. 15 JUDGE POLLARD: Okay. And that's -- the Sheriff 16 has mentioned that in the past, and that's why I was asking 17 about it. That's a very expensive item -- 18 MS. DOSS: Yes. 19 JUDGE POLLARD: -- that we end up having to pay 20 for, because we -- when we keep these guys in jail out there, 21 why, then we have to take care of them, take care of their 22 medical problems, and that's something that's really costing 23 the taxpayers a lot of money. Is that right, Sheriff? 24 SHERIFF HIERHOLZER: That's per month, yes, sir. 25 JUDGE POLLARD: That's per month? 5-26-15 73 1 SHERIFF HIERHOLZER: Yes, sir. 2 JUDGE POLLARD: Okay. 3 COMMISSIONER REEVES: But, Sheriff, if we did not 4 have that contract, what might it be? 5 SHERIFF HIERHOLZER: Years ago, when we didn't have 6 a contract -- and I'm talking -- we've had this contract 7 almost -- we've had a contract almost five years. And before 8 that, we were running at times over 700,000 a year for inmate 9 medical. Now we're running 500-something thousand a year for 10 inmate medical, because we're getting prescriptions at bulk 11 cost now, at bulk rates through the company. They purchase 12 that and they furnish -- and that was -- even back then we 13 only had, like, one nurse and then a contract doctor that 14 would come in once a week. And under this contract, we have 15 three nurses and a contract doctor and a psychiatrist. 16 COMMISSIONER MOSER: The psychiatrist's work is 17 under here also? 18 SHERIFF HIERHOLZER: Yes. 19 COMMISSIONER MOSER: And that would -- long ago, 20 that didn't even -- 21 SHERIFF HIERHOLZER: Next year we'll change things, 22 'cause the psychiatrist has been moving, and there are some 23 different things that we'll look at during the budget 24 process. 25 COMMISSIONER MOSER: It's expensive, but it's a big 5-26-15 74 1 savings compared to the old way. 2 SHERIFF HIERHOLZER: Medical is one of your biggest 3 liabilities, also. You got to make sure you've got it 4 covered, and the company we're with now also has a 5 $5 million insurance policy that helps cover that. 6 COMMISSIONER BALDWIN: Can we go back to Page 4, 7 please? One page back. I forgot -- I missed that one, 8 overlooked that one, and it's on the opposite end of the 9 spectrum of this big spending deal. It's a conference 10 charged to a credit card for $1.66. What in the world would 11 you charge $1.66 for? 12 MS. DOSS: Oh, I believe that was some sales tax 13 that had to be applied. 14 COMMISSIONER BALDWIN: Oh. You know what you're 15 doing. 16 JUDGE POLLARD: That was from what? 17 MS. DOSS: It was sales tax. 18 COMMISSIONER BALDWIN: Sales tax. 19 JUDGE POLLARD: Sales tax, okay. 20 COMMISSIONER BALDWIN: I don't know why it's 21 separated, but it is. And then on Page 12, this 500,000 to 22 Mooney, so we're just now paying that? 23 MS. DOSS: We are. It's been in the account, but 24 we are moving it to the airport capital projects. 25 COMMISSIONER BALDWIN: I see. 5-26-15 75 1 COMMISSIONER MOSER: To the Airport Board. 2 COMMISSIONER BALDWIN: Okay. 3 JUDGE POLLARD: I was going to point that one out, 4 too. 5 COMMISSIONER BALDWIN: Well, you still can. We can 6 pretend I didn't say anything. 7 JUDGE POLLARD: No, you stole my thunder. 8 COMMISSIONER BALDWIN: I'm sorry, man. 9 JUDGE POLLARD: Okay, no problem. 10 COMMISSIONER BALDWIN: That's all I had, thank you 11 so much. 12 JUDGE POLLARD: All right. What's next on the 13 agenda. Late bills? 14 COMMISSIONER LETZ: We've got to vote. 15 MS. DOSS: Late bills. 16 COMMISSIONER REEVES: We need to vote to pay the 17 bills. 18 JUDGE POLLARD: All right. On the motion made to 19 pay the bills, is there any further discussion? There being 20 none, those in favor of that motion, signify by raising your 21 right hand. 22 (The motion carried by unanimous vote, 4-0.) 23 JUDGE POLLARD: It's 4-0, unanimous. Let's go to 24 the late bills. Any questions? 25 MS. DOSS: Budget amendments. 5-26-15 76 1 COMMISSIONER LETZ: Move we pay the late bills. 2 COMMISSIONER REEVES: Second. 3 JUDGE POLLARD: Moved and seconded that we pay the 4 late bills. Any further discussion on that? Just one 5 question I had. This one on Cindy Huggins on the first page 6 is a pretty good size one there. Is this an ad litem 7 appointment or something in district court or something? Or 8 do we know? 9 MS. DOSS: I'm sorry, which one? Cindy Huggins? 10 JUDGE POLLARD: Cindy Huggins, yeah. 11 THE REPORTER: She's a court reporter. 12 JUDGE POLLARD: It's over $3,000. 13 MS. STEBBINS: She is a court reporter. 14 COMMISSIONER BALDWIN: She's a court reporter. 15 JUDGE POLLARD: Oh, a court reporter. All right. 16 All right. That's -- let's see. 17 MS. STEBBINS: You missed budget amendments. 18 JUDGE POLLARD: Yeah. 19 COMMISSIONER BALDWIN: But while you're on that, 20 Judge, all of these are lawyers. 21 JUDGE POLLARD: Yeah, they are. I appoint them a 22 lot down in juvenile court, because the law requires it; we 23 don't have any choice. 24 COMMISSIONER BALDWIN: Sure. 25 JUDGE POLLARD: Just the way it goes. All right. 5-26-15 77 1 Those in favor of the motion to pay the late bills, signify 2 by raising your right hand. 3 (The motion carried by unanimous vote, 4-0.) 4 JUDGE POLLARD: It's 4-0, unanimous. 5 COMMISSIONER LETZ: But, Buster, your point is 6 correct; lawyers cost us a lot of money. 7 COMMISSIONER BALDWIN: Yeah. Just like doctors, 8 kind of. 9 JUDGE POLLARD: Well, also, I'd like to point out 10 that those that I'm appointing down in juvenile court are 11 being paid at the rate of $70 an hour, when their usual fee 12 is in excess of $100, some of them $200 an hour, and so 13 they're all working somewhat pro bono -- partially pro bono 14 by working in juvenile court. And let me just say also that 15 because it is $70 an hour, we're having trouble getting 16 lawyers coming over there to do that in juvenile court, and 17 to serve as ad litems. And I have been on a campaign here 18 lately, trying to recruit some other lawyers that are willing 19 to do that down there, and I don't know if I'm -- I'm not 20 being very successful. It's hard to get them down there for 21 $70 an hour. 22 COMMISSIONER MOSER: $140,000 a year is not a bad 23 salary. 24 JUDGE POLLARD: Well, that's a good point, and 25 something that maybe we ought to consider on a later agenda. 5-26-15 78 1 I think we've talked about that before, and there's been some 2 -- some disagreement that they wanted to spread it -- I think 3 wanted to spread it among the members of the local bar. But 4 it's not getting spread very far, because they're not -- I'm 5 telling you, there may be four or five lawyers that are doing 6 it. I just talked to Bob Weber; I think he's willing to come 7 over and do it now. But it's difficult to get people to do 8 that when they can work for $250 an hour. And -- yes, ma'am? 9 MS. STEBBINS: I also think it's hard because they 10 can be called up on short notice when the little darlings get 11 redetained. 12 JUDGE POLLARD: Yeah. They call you up and you got 13 to -- 14 COMMISSIONER BALDWIN: Did you hear that 15 viciousness? That was offensive. 16 MS. STEBBINS: "Little darlings"? 17 COMMISSIONER BALDWIN: I hope you're taking that 18 course coming up. (Laughter.) 19 MS. STEBBINS: I am taking that course. 20 COMMISSIONER BALDWIN: Golly. 21 SHERIFF HIERHOLZER: I think she was very polite. 22 COMMISSIONER BALDWIN: That was polite? 23 JUDGE POLLARD: Yeah, it was. It was giving them a 24 lot more -- very complimentary of them, because I can think 25 of a lot of other terms that would be a little more 5-26-15 79 1 appropriate. 2 COMMISSIONER MOSER: It was factual. 3 MS. STEBBINS: Nonetheless, I think it's hard for 4 attorneys to be on call as often as they're needed to be in 5 juvenile court. 6 JUDGE POLLARD: That's true. It's not more than 7 four or favor lawyers taking most of those appointments. 8 MS. STEBBINS: That's right. 9 JUDGE POLLARD: And we're just -- we just need some 10 more to participate in it. I don't know what the answer to 11 that is. 12 MS. STEBBINS: I don't either. 13 JUDGE POLLARD: Anyway -- all right, let's go on. 14 What's the next item on the agenda? 15 COMMISSIONER LETZ: Budget amendments. 16 MS. DOSS: Budget amendments. 17 JUDGE POLLARD: Are there any? 18 MS. DOSS: Yes, sir. 19 JUDGE POLLARD: All right. 20 COMMISSIONER LETZ: Move that we approve the budget 21 amendments as presented. 22 COMMISSIONER BALDWIN: Second. 23 JUDGE POLLARD: Is there a second? 24 COMMISSIONER BALDWIN: Second. 25 JUDGE POLLARD: It's been moved and seconded that 5-26-15 80 1 the budget amendments be approved as submitted. Is there any 2 discussion? 3 COMMISSIONER BALDWIN: I have a couple of 4 questions, Judge, real quick. 5 JUDGE POLLARD: He came by yesterday about 6 2 o'clock in the afternoon and picked up his agenda item, and 7 I knew he took it home to study it, and I knew there were 8 going to be a lot of questions today because he was going to 9 take a lot of time at home. 10 COMMISSIONER BALDWIN: Well, it's just -- I just 11 don't understand some of this stuff. It's really my fault. 12 COMMISSIONER MOSER: It was raining yesterday, too. 13 JUDGE POLLARD: He said he saved it for a rainy 14 day. 15 COMMISSIONER BALDWIN: Number 4, the crime victims. 16 What is in-state travel? 17 MR. ROBLES: Outside of the county, inside of the 18 state, I believe. 19 COMMISSIONER BALDWIN: Do you pay me for in-state 20 travel? 21 MR. ROBLES: We do, actually, if you go outside the 22 county. 23 COMMISSIONER BALDWIN: Thank you. I'll take it. 24 And then Number 7, what are those words, that department 25 name? 5-26-15 81 1 MS. DOSS: Overtime/part-time. Number 7? 2 COMMISSIONER BALDWIN: Number 7, yes, ma'am. It's 3 L-E-O-S-E. 4 SHERIFF HIERHOLZER: LEOSE. That's going to be 5 LEOSE funds. That's funds that each law enforcement 6 actually -- actually gets from the state, depending on the 7 number of officers you have, to be used for training. 8 COMMISSIONER BALDWIN: Really? 9 SHERIFF HIERHOLZER: Not -- well, in a long way 10 around, it is taxpayer dollars, 'cause it's what we all pay 11 that ends up in the state. 12 COMMISSIONER BALDWIN: I see. 13 SHERIFF HIERHOLZER: We're just getting some back. 14 COMMISSIONER BALDWIN: So it doesn't necessarily 15 come out of -- is that in our budget? 16 SHERIFF HIERHOLZER: In each law enforcement 17 agency's budget, so it'll be in mine and each of the 18 constables'. 19 COMMISSIONER BALDWIN: I've never heard of that. 20 Thank you. 21 COMMISSIONER LETZ: Ms. Doss or James, whoever does 22 it, it probably would be helpful, instead of starting at 1 23 through 9 on each page -- 24 MR. ROBLES: Yeah, I forgot to put 10 through -- 25 that's my fault. 5-26-15 82 1 COMMISSIONER LETZ: I knew it was. I just thought 2 I'd bring it up, James. 3 MR. ROBLES: Appreciate you bringing that up. 4 JUDGE POLLARD: Okay. Those in favor of the 5 motion, signify by raising your right hand. 6 (The motion carried by unanimous vote, 4-0.) 7 JUDGE POLLARD: It's 4-0, unanimous. All right. 8 Late bills? 9 COMMISSIONER LETZ: We already did them. 10 JUDGE POLLARD: We did them. I thought that was 11 budget amendments. Reports -- approve and accept monthly 12 reports. 13 COMMISSIONER REEVES: I have three. J.P., Precinct 14 4, monthly report, April 2015; Constable, Precinct 4, monthly 15 report for April 2015; County Treasurer, monthly report, 16 April 2015. Requires one signature. Move to approve the 17 reports as presented. 18 COMMISSIONER LETZ: Second. 19 JUDGE POLLARD: Been moved and seconded that the 20 monthly reports enumerated be accepted and approved. Is 21 there any further discussion? There being none, those in 22 favor, signify by raising your right hand. 23 (The motion carried by unanimous vote, 4-0.) 24 JUDGE POLLARD: It's 4-0, unanimous. Reports from 25 Commissioners and liaison/committees. Are there any? 5-26-15 83 1 COMMISSIONER REEVES: Not a report, but maybe just 2 a question. I received an e-mail this week. I understand 3 that the recycling center's -- I received it from -- the 4 report or the e-mail from a citizen. The recycling center is 5 going to be relocated as of June 30th out to the -- I guess 6 the landfill area. And there was just a concern of moving it 7 from a central area in the city to where it's at. I know it 8 would be better for the precincts on the eastern side of the 9 county, I guess -- 10 COMMISSIONER MOSER: That's the City's call. It 11 was in the newspaper. 12 COMMISSIONER LETZ: I think it -- it's a little bit 13 odd. We just entered into a new five-year deal December 31st 14 with the City on the current location. You know, you'd think 15 that they would have done it six months ago, or five months 16 ago, acknowledge that they were going to do this. 17 COMMISSIONER MOSER: Right. 18 COMMISSIONER LETZ: I guess it's a pretty quick 19 decision for them, since we didn't receive notice and they 20 renewed it. 21 MS. STEBBINS: I haven't received notice. 22 JUDGE POLLARD: We have not received any notice? 23 MS. STEBBINS: No, sir. 24 JUDGE POLLARD: Let the record so reflect. 25 COMMISSIONER REEVES: That's all I have. 5-26-15 84 1 COMMISSIONER MOSER: So, let's see. The interlocal 2 agreement says we -- people outside the city can still take 3 their recycling stuff there, so we just keep taking it, as 4 long as we have a key to the gate? 5 COMMISSIONER REEVES: I don't know about that. 6 COMMISSIONER MOSER: Let's see. It's our property, 7 so we probably ought to -- 8 JUDGE POLLARD: If we haven't received a notice, 9 that's true. 10 COMMISSIONER MOSER: Right. 11 JUDGE POLLARD: They're not canceling the 12 agreement; they're just canceling the location of it. 13 COMMISSIONER REEVES: I guess my only point is that 14 this is the second time on recycling that we haven't received 15 anything in writing, and we either see it through press or 16 our citizens find out when they take their items to be 17 recycled. 18 COMMISSIONER LETZ: I mean -- 19 COMMISSIONER REEVES: And I may have missed 20 something, and I was wondering if y'all had received 21 anything. 22 COMMISSIONER MOSER: Not a thing. I get some of 23 the same e-mails that you do, so it's, "Surprise, surprise." 24 COMMISSIONER REEVES: Sometimes I miss something, 25 so I wanted to check with everybody. 5-26-15 85 1 COMMISSIONER LETZ: It's a little bit of a -- I'm 2 not sure, and I asked the County Attorney to look at the 3 agreement this morning, where we are. If we just entered 4 into a new five-year lease and they're not going to use it 5 for the purpose of the lease, I would think the lease is 6 dead, breached, but I don't know what the agreement says. 7 And, you know, presuming what condition they've got the -- 8 leave the property in, hopefully they'll leave it in nice 9 condition. I presume all of the structures there become part 10 of -- owned by the County. 11 COMMISSIONER MOSER: I guess we can just keep 12 dumping over there till somebody says we can't. 13 MS. STEBBINS: The lease speaks to the -- the 14 improvements on the property, and it also requires 120 days 15 notice to cancel it, but that wasn't done. And so I'll get 16 with the City Attorney and ask him about if they're going to 17 cancel the contract -- the agreement, and how they're going 18 to remove their property from that location and when they're 19 going to quit operations, if it really is going to be June. 20 JUDGE POLLARD: And whether or not they're going to 21 continue to allow the county residents to take things to it, 22 wherever the location is. 23 COMMISSIONER LETZ: And I think this is one of 24 those things that it's a -- you know, I guess we saw the 25 handwriting on the wall a while ago, but it's -- I don't know 5-26-15 86 1 even the right words, but for the City just to flagrantly not 2 abide by a written agreement with the County, to me, is -- 3 they should be called out by somebody, hopefully the press, 4 on doing that. I mean, it would have been kind of nice if we 5 had received notice. 6 COMMISSIONER BALDWIN: And we have -- we're 7 starting our budget process. I think that's a wonderful time 8 to sit down and actually have a conversation. Should we 9 crank our own system up on that property to provide -- I 10 mean, I'm not sure what -- I don't have any idea what the 11 City's doing. Are they starting a new one, or -- 12 COMMISSIONER MOSER: No idea. 13 COMMISSIONER BALDWIN: -- what? You know, I don't 14 know. But we need to provide -- see that that service is 15 provided. I mean, people are -- we're addicted to it. I 16 can't wait to get over there this afternoon. 17 COMMISSIONER MOSER: Jody, do you know if that's on 18 the agenda -- City Council agenda for Tuesday? I don't 19 believe I've seen it. 20 COMMISSIONER REEVES: I don't recall seeing it. 21 COMMISSIONER MOSER: I don't either. 22 MS. STEBBINS: I'll have a look at the contract, 23 and let you guys know what some of the answers to the 24 questions are. 25 JUDGE POLLARD: After you talk to the City 5-26-15 87 1 Attorney. 2 MS. STEBBINS: I will -- I'll talk to him as well. 3 COMMISSIONER REEVES: Thank you. 4 MS. STEBBINS: You're welcome. 5 COMMISSIONER MOSER: Well, it's just -- I probably 6 shouldn't say this, but I'm saying it anyway -- just another 7 surprise. It's like the surprise to see that it was proposed 8 to the United States Senator that we add a control tower, we 9 extend the runway, and that we add a customs facility at the 10 airport, and nobody in the county knew about it. 11 JUDGE POLLARD: Or the Airport Board. 12 COMMISSIONER MOSER: Or the Airport Board. No one 13 knew about that. 14 JUDGE POLLARD: They didn't know about it. 15 COMMISSIONER MOSER: There's too many unilateral 16 actions that they're just not -- not compatible. 17 COMMISSIONER LETZ: We have two new on City 18 Council; maybe we can have a better relationship. 19 COMMISSIONER MOSER: Hope so. 20 JUDGE POLLARD: Okay. Any reports from elected 21 officials/department heads? 22 MS. STEBBINS: I'd like to just -- 23 MR. TROLINGER: No, please. 24 MS. STEBBINS: Thank you. I sent y'all an e-mail 25 about this last week. Jerry Shiever, the attorney who does 5-26-15 88 1 the liens for the Tax Office, wanted to come over during a 2 workshop and discuss what he does with y'all so that y'all -- 3 if you have any questions for him, he's available here. And 4 he just wanted to get that before you guys so that y'all 5 could get it on an agenda sometime in the future. 6 COMMISSIONER MOSER: Should that be in a workshop, 7 or can it just be part of -- part of the Commissioners Court? 8 COMMISSIONER REEVES: It may be a lengthy one. 9 MS. STEBBINS: It may be a lengthy one, yes, sir. 10 COMMISSIONER LETZ: I think the idea was that he do 11 it at one of the budget workshops. 12 COMMISSIONER MOSER: All right, cool. 13 COMMISSIONER BALDWIN: I think that would be cool 14 for us to know clearly what he does. 15 MS. STEBBINS: Okay. Would you like for me to ask 16 him when he's available during the next couple of months? 17 COMMISSIONER MOSER: Coordinate with James and put 18 it on one of the budget workshops. 19 MS. STEBBINS: Okay. Okay, thank you. 20 MR. TROLINGER: Good news. Everything's fixed. 21 (Laughter.) Just about. The courthouse, the Ingram annex, 22 the Sheriff's Office, and some minor -- and I think the 23 AgriLife Extension Office took power hits with the electrical 24 storm this weekend. The courthouse had a big power hit, and 25 a lot of equipment was damaged. Right now I'm putting the 5-26-15 89 1 numbers together, but it was both I.T. equipment and security 2 equipment. Most of the I.T. equipment's all fixed and 3 running, bypassed in some kind of battle short mode that I 4 got working, but we'll probably have -- depending on 5 Mr. Bollier and the fire alarm system, which is in that, we 6 might end up with an insurance claim, so I wanted to make 7 sure you knew there might be some financial impact, make sure 8 everybody got the word. As it was, I think -- 9 JUDGE POLLARD: How much does it cost so far? 10 MR. TROLINGER: Well, I think the I.T. equipment 11 that I've bypassed, that I've worked around and put in battle 12 short, is about $2,100 of equipment. And we did that 13 ourselves, so there's no labor, but there's some unknown 14 things. There's some security equipment, and, of course, 15 that's the Sheriff's, and we won't know until the contractor 16 looks at it if there's even a cost, since it's under 17 contract, so it's too early to know what the cost is. But I 18 wanted to make sure you knew there was some damage. 19 COMMISSIONER MOSER: How effective are power surge 20 devices to preclude that? 21 MR. TROLINGER: We have in every network closet a 22 battery backup powering all that equipment, -- 23 COMMISSIONER MOSER: But I said power surge. 24 MR. TROLINGER: -- and it's -- it does it all in 25 one; it's got all surge suppression pre-MOV that protects it 5-26-15 90 1 from -- 2 COMMISSIONER MOSER: No, my question is -- 3 MR. TROLINGER: -- a power surge. 4 COMMISSIONER MOSER: -- how effective are the power 5 surge protectors? 6 MR. TROLINGER: Well, in this case, pretty darn 7 good. 8 COMMISSIONER MOSER: Okay. 9 MR. TROLINGER: Because it didn't completely 10 destroy the equipment, but it's damaged. Several ports are 11 damaged, so I have to replace the stuff. 12 COMMISSIONER MOSER: Right. 13 MR. TROLINGER: It's not repairable. It's a box -- 14 a black box. 15 COMMISSIONER MOSER: So, they're pretty effective? 16 MR. TROLINGER: It is. But the problem is, 17 Commissioner, is that we have miles of computer wire run 18 throughout the courthouse, and when the building is struck by 19 lightning, there's nearly no way to protect every line. 20 COMMISSIONER MOSER: Sure. 21 MR. TROLINGER: And the example -- well, I don't 22 want to specify what security problems there are, but just 23 for example, the computers and the phones, every one of them 24 has a really long wire that can be up to 300 feet, and that's 25 just picking up every little bit of -- 5-26-15 91 1 COMMISSIONER MOSER: Sure, okay. 2 MR. TROLINGER: -- power on the way. You're 3 welcome, sir. 4 COMMISSIONER MOSER: Thank you. 5 MR. TROLINGER: I don't know what -- I don't know 6 what the full impact is, but I'll definitely update the 7 Auditor and send y'all an e-mail as soon as I have some 8 concrete things. I just wanted to let you know that a 9 problem had occurred, and if -- if possible, if y'all are 10 hearing reports, we would like them sent to the help desk. 11 I'm trying to accumulate everything and get a total number on 12 the damage. 13 COMMISSIONER BALDWIN: John, I don't hear the fire 14 alarm beeping out there. What's the status of that? 15 MR. TROLINGER: I reset it earlier, so it stopped 16 beeping. 17 COMMISSIONER BALDWIN: You reset it? 18 MR. TROLINGER: Yes, sir, but it is damaged. It is 19 damaged; the loop in the upper level's damaged. And I 20 smelled, you know, a little bit of electrical smell, so the 21 smoke has escaped. 22 COMMISSIONER BALDWIN: So, do you crawl around in 23 our attic smelling stuff? 24 MR. TROLINGER: It's in the panel. 25 COMMISSIONER BALDWIN: It's in the panel? 5-26-15 92 1 MR. TROLINGER: And the smoke has escaped. And in 2 electronics -- I'm an electronics tech -- when smoke gets 3 out, the equipment stops working. It's hard to put the smoke 4 back in. Thank you. 5 JUDGE POLLARD: I need to apologize to the citizens 6 for that. About five or six weeks ago, lightning hit my 7 water well pump and burned it up, and the most -- this most 8 recent deal, it hit my house and blew the dish and the TV and 9 all the phones in the house and burned all the wires up in 10 there. And with my good luck hanging around the courthouse 11 over the weekend, I guess I drew it in on the courthouse too. 12 (Laughter.) So, I apologize. 13 COMMISSIONER MOSER: You're a lightning rod. 14 JUDGE POLLARD: I guess so. Mine at home has cost 15 a lot more than $2,100. 16 COMMISSIONER BALDWIN: I was going to invite you to 17 dinner, but we're going to cancel that. (Laughter.) 18 JUDGE POLLARD: It's not good to stand next to me 19 in an electrical storm, apparently. 20 (Low-voice discussion off the record.) 21 COMMISSIONER LETZ: The Sheriff has something. 22 JUDGE POLLARD: Yes, sir? 23 SHERIFF HIERHOLZER: Well, just a couple things. 24 The bondsman and bonding company guy -- and I did look at 25 what the actual wording was on the ballot, and it was 5-26-15 93 1 15 million, so they are moving forward with the 15 million, 2 even. 3 COMMISSIONER MOSER: Okay. 4 SHERIFF HIERHOLZER: One thing you might look at, 5 Jonathan, in your visits with the -- comments about 6 relationships across the road, is pull up the website 7 "kerrmerge.org." I think it will explain a lot of their 8 attitude. 9 JUDGE POLLARD: Is it still there? 10 SHERIFF HIERHOLZER: It is still there. 11 JUDGE POLLARD: Okay. Several -- several of those 12 have been taken down. 13 SHERIFF HIERHOLZER: It was still there as of last 14 week. 15 COMMISSIONER BALDWIN: What is the -- wait a 16 minute, let's stay on that just for a second. What is the 17 name of it? 18 SHERIFF HIERHOLZER: Kerrmerge.org. 19 COMMISSIONER BALDWIN: What does that mean? 20 SHERIFF HIERHOLZER: It's where a group of citizens 21 wanted to merge the city and county government and have one 22 unified government. 23 COMMISSIONER BALDWIN: I see. 24 COMMISSIONER LETZ: The mayor. 25 COMMISSIONER BALDWIN: Would that be a pretty 5-26-15 94 1 simple thing to do, do you think, in your opinion? 2 SHERIFF HIERHOLZER: I don't know what your 3 Legislature would want to do, but -- 4 JUDGE POLLARD: No, it takes a Constitutional 5 amendment. 6 SHERIFF HIERHOLZER: -- it does away -- and it's a 7 Constitutional amendment. The part that would affect me is, 8 it would take all law enforcement -- the way they have it 9 drawn up, all law enforcements aspects of all of Kerr County 10 would be given to the Kerrville Police Department, and the 11 Sheriff would only have courts and civil and jail. 12 COMMISSIONER BALDWIN: Even though you're a 13 constitutional officer elected to office? 14 SHERIFF HIERHOLZER: Yes, sir. 15 COMMISSIONER BALDWIN: And they are appointed. 16 SHERIFF HIERHOLZER: Yes, sir. 17 COMMISSIONER MOSER: That's -- 18 SHERIFF HIERHOLZER: By the City Manager. 19 COMMISSIONER MOSER: -- kind of similar to the 20 emergency management plan, isn't it? 21 SHERIFF HIERHOLZER: Pretty close. Real quick, 22 getting back to business, we also, several weeks ago, in the 23 middle of all this radio stuff and trying to get upgraded, 24 the -- one of our tower sites took a lightning strike. And, 25 unfortunately, it's estimated right now there's a little over 5-26-15 95 1 $5,000 damage in equipment. We do have a county deductible 2 of $1,000, so our H.R. person has been asked to go ahead and 3 start moving forward with an insurance claim on that. Now, 4 we did have to respond up here twice this weekend for fire 5 alarm issues. I have not visited with Tim yet; normally he's 6 in charge of the fire alarm here. But this fire alarm does 7 ring at the fire station, so I know they were responding at 8 the same time, and after so many bad ones, they do start 9 charging customers -- the City does that -- for responding. 10 But one issue I do know, 'cause it's been talked about in the 11 past, is this fire alarm, a lot of the parts in it may not be 12 replaceable, and depending on what circuit boards and all 13 that it showed this last weekend, we could have to have the 14 fire alarm replaced. I know at one time, you were talking 15 well over $10,000 for replacement of the fire alarm in this 16 courthouse. I don't have the exact amount. I do have 17 several items this last weekend that we have Guardian on the 18 way up here that, security-wise, have been evidently 19 destroyed or malfunctioned due to the lightning strike, and 20 we're working on that, seeing if we can get those things 21 going again. Now, security is covered, but we do have issues 22 that we're having to deal with. 23 COMMISSIONER LETZ: And I asked Jody to get -- ask 24 Dawn to come up; she files the claims. The question is, you 25 have a $5,000 hit. He has $2,100 plus more. Is that one 5-26-15 96 1 event? 2 SHERIFF HIERHOLZER: No. 3 COMMISSIONER LETZ: Why can't it be one event? One 4 storm. 5 SHERIFF HIERHOLZER: No, mine was not one storm. 6 Mine was one of the last storms a couple-three weeks ago. 7 JUDGE POLLARD: Yeah, the one that -- 8 SHERIFF HIERHOLZER: It was not -- 9 JUDGE POLLARD: -- that got my pump. 10 COMMISSIONER LETZ: Oh, it wasn't the last storm 11 here? 12 SHERIFF HIERHOLZER: No. 13 COMMISSIONER LETZ: But, I mean, is it -- I guess 14 my question is, is it a lightning strike or is it a storm? 15 What's the event? 16 SHERIFF HIERHOLZER: There was a lightning strike 17 to a tower. 18 COMMISSIONER LETZ: Okay. 19 SHERIFF HIERHOLZER: Okay, on what we're dealing 20 with. It fried some of the equipment in that tower site. 21 The other thing is, we did receive the remedial work that has 22 to be done on one of the tower sites to bring it up to code. 23 That company, Windstream, is looking at all that, because I 24 think they may want to add some equipment to that tower 25 anyhow. But it is going to be an expensive fix. They have 5-26-15 97 1 got to actually get up close to the top of the tower and weld 2 some stuff on it, and just getting that welding at the top of 3 a tower will be very costly for people that have to climb it. 4 COMMISSIONER MOSER: So this is the structural 5 integrity issue with the tower, so where -- for my 6 perspective, Windstream -- so, where does that stand on 7 structural integrity? 8 SHERIFF HIERHOLZER: At first, okay, the structural 9 integrity -- it's once we would put our additional equipment 10 on it. 11 COMMISSIONER MOSER: Right. 12 SHERIFF HIERHOLZER: Is the tower capable of 13 handling that? 14 COMMISSIONER MOSER: Right. 15 SHERIFF HIERHOLZER: And at first, the analysis 16 came back, "No." But it is a tower we have to use in this 17 system. So at that point, it was looking like it very well 18 could be our responsibility to upgrade that tower, because 19 it's our equipment -- 20 COMMISSIONER MOSER: Right. 21 SHERIFF HIERHOLZER: -- and lease stuff that would 22 do it. Now, from what I understand, Windstream may want to 23 add some other of their own equipment to it, so now it's 24 under negotiation-type deal, or what is Windstream willing to 25 do? 5-26-15 98 1 COMMISSIONER MOSER: Oh, I see. 2 SHERIFF HIERHOLZER: You know, are they going to -- 3 JUDGE POLLARD: Maybe we're going to have a dancing 4 partner. 5 SHERIFF HIERHOLZER: And that's what we're trying 6 to get. 7 COMMISSIONER REEVES: Is this the one out Black 8 Bull? 9 SHERIFF HIERHOLZER: Yes, sir. 10 COMMISSIONER MOSER: I see, okay. 11 SHERIFF HIERHOLZER: Off 41. And you're very 12 limited on towers, and that's one of the towers that has to 13 be used in this position. 14 JUDGE POLLARD: I'm wondering if it wouldn't be 15 cheaper to cut it off at the bottom, lay it down and do all 16 the welding, and then put it back up. 17 SHERIFF HIERHOLZER: It's their tower. 18 COMMISSIONER REEVES: I'm wondering how many feet 19 of lead you need to go -- to weld that. 20 SHERIFF HIERHOLZER: That could be fun. Not going 21 to get me to climb them. But, anyhow, that's kind of where 22 we're at at this point. I will have it on the agenda -- and 23 I did visit with the architect a little bit. The architect 24 will be on the agenda -- the statement to give the architect 25 the go-ahead to move forward and proceed. And I also may 5-26-15 99 1 have something on that agenda appointing at least two of 2 y'all as kind of advisers so that we can get everything set 3 up. I know him and our County Engineer had a visit a little 4 bit, and so that we can get everything organized on -- on how 5 we are going to proceed, a calendar of events as you may have 6 it on how they're going to proceed. Because there are issues 7 in this bond deal that the -- the expansion part out the back 8 may be something that needs to be done first, because 9 otherwise, I have a lot of large security issues inside if we 10 start doing some of the remodeling inside where I can't move 11 inmates around, and kitchen equipment. So, we'll get all 12 that worked out. We had one little meeting with the 13 architect, and I think they have kind of an idea where we're 14 going, and we'll see where it goes. 15 JUDGE POLLARD: Need to change "at least two of us" 16 to "no more than two of us." 17 SHERIFF HIERHOLZER: Right. If you have more than 18 two, I think you're going to have to have an agenda, but if 19 you have two to help keep everybody apprized of everything. 20 COMMISSIONER MOSER: You've got two liaisons. 21 SHERIFF HIERHOLZER: Legally, I got -- I think I 22 had one initially. I don't -- we'll look at that, okay? 23 COMMISSIONER MOSER: It's on the schedule today. 24 SHERIFF HIERHOLZER: Is it? 25 COMMISSIONER MOSER: Yeah. 5-26-15 100 1 SHERIFF HIERHOLZER: To appoint -- 2 COMMISSIONER MOSER: No, it's already been done. 3 SHERIFF HIERHOLZER: Well, we'll get through all 4 that and see where we are, okay? And what we need to do to 5 move forward in this project. I think it's going to be -- 6 they're estimating up to 18 months to a two-year project. 7 COMMISSIONER MOSER: Good. 8 COMMISSIONER LETZ: What was the website? 9 SHERIFF HIERHOLZER: Huh? 10 COMMISSIONER LETZ: The website you mentioned a 11 minute ago. 12 JUDGE POLLARD: Kerrmerge.org. 13 SHERIFF HIERHOLZER: One word, dot org, o-r-g. 14 COMMISSIONER LETZ: It says it can't be displayed. 15 JUDGE POLLARD: Cannot be displayed? 16 SHERIFF HIERHOLZER: I don't know if you're on the 17 county -- sometimes some of those are blocked. But most of 18 the time -- Trolinger likes to limit -- 19 COMMISSIONER MOSER: Because of the lightning 20 strike? 21 SHERIFF HIERHOLZER: Maybe the lightning strike 22 blocked it, but I know it has been available. And it's been 23 there for a number of years. 24 COMMISSIONER LETZ: I thought it was -- Dawn, could 25 you update us on the -- the question I had on is the 5-26-15 101 1 insurance claims with the lightning strikes, just to make 2 sure that we get them all in one claim. 3 MS. LANTZ: Okay. 4 COMMISSIONER LETZ: And what I was going to ask, 5 the Sheriff did say the lightning was three weeks ago -- 6 lightning strike that knocked out one of his towers. And 7 compared to the past weekend here, but even the ones this 8 past weekend, we need to make sure we get the fire alarms, 9 the I.T., security, all that into one claim. 10 MS. LANTZ: I just need to send an amendment with 11 everything else that has been struck, 'cause it's a $1,000 12 deductible. 13 COMMISSIONER LETZ: Right. 14 MS. LANTZ: So, Clay has given me everything from 15 the Sheriff's Office on the towers, so -- 16 COMMISSIONER LETZ: Right. 17 MS. LANTZ: And they've already opened up a claim. 18 COMMISSIONER LETZ: Right. Well, the -- I'm 19 guessing it's going to be two claims on that, because the one 20 for the courthouse is already 2,100, plus it's going to go up 21 quite a bit, it looks like. 22 MS. LANTZ: Okay. 23 JUDGE POLLARD: All right. Anything further on 24 that? Any other department heads want to speak? 25 SHERIFF HIERHOLZER: It's "merger," Jonathan. I 5-26-15 102 1 said "kerrmerge"; it should be "kerrmerger.org." 2 COMMISSIONER MOSER: I have something I want to 3 mention. James Avery's supposed to break ground this week -- 4 COMMISSIONER BALDWIN: Sure. 5 COMMISSIONER MOSER: -- on the -- on the new 6 facility out by the airport. So -- 7 JUDGE POLLARD: Weather permitting, I'm sure. 8 COMMISSIONER MOSER: Weather permitting. 9 JUDGE POLLARD: Yeah. 10 COMMISSIONER MOSER: Okay. But, anyway, that's -- 11 do we know what time that's -- 12 MS. GRINSTEAD: Thursday at 11 a.m. 13 COMMISSIONER MOSER: Thursday at 11 a.m. Okay, 14 good deal. Thank you. 15 JUDGE POLLARD: All right. Anyone else? 16 Department heads or Commissioners? City/County joint 17 projects or operations reports? Yes, ma'am? 18 MS. DOSS: I just wanted to remind everyone that we 19 have a budget hearing at 1:30. 20 COMMISSIONER MOSER: Right. 21 COMMISSIONER LETZ: Okay. 22 JUDGE POLLARD: Okay. Any others? All right. 23 Then I'll -- 24 COMMISSIONER LETZ: Can we break, then go into 25 executive session? 5-26-15 103 1 JUDGE POLLARD: Yeah, we'll go -- take a 10-minute 2 break, and then I'll -- well, I'll read all this stuff when 3 we get back from the 10-minute break, 'cause that will take 4 four or five minutes. 5 (Recess taken from 11:25 a.m. to 11:35 a.m.) 6 - - - - - - - - - - 7 JUDGE POLLARD: Okay. Do you want to -- let's go 8 back to open session, as soon as Jonathan gets back. I guess 9 he's coming back. 10 COMMISSIONER BALDWIN: I hear Schlotzky's calling, 11 I think. 12 MS. STEBBINS: Schlotzsky's is always good. 13 (Discussion off the record.) 14 JUDGE POLLARD: Well, let's go into open session -- 15 back to open session. And Commissioner Letz is still not 16 back in here, but I can at least read this stuff -- here he 17 comes. 18 COMMISSIONER BALDWIN: Right on time. 19 JUDGE POLLARD: All right. 20 COMMISSIONER BALDWIN: Are you going to do it in 21 Spanish? Can I record this? 22 JUDGE POLLARD: Yeah, go ahead. Commissioners 23 Court reserves the right to adjourn into executive session at 24 any time to discuss any of the above matters listed as 25 permitted by law, including if they meet the qualifications 5-26-15 104 1 in Sections 551.071, 551.072, 551.073, 551.074, 551.078 and 2 .0785, 551.076, and 551.087, all in Chapter 551 of the Texas 3 Government Code, including the following matters: 4 Consultation with attorneys and all pending and possible 5 litigation as per Section 551.071 of the Texas Government 6 Code -- I lost a page here. I've lost my last page. Who's 7 got one? 8 COMMISSIONER BALDWIN: Thank goodness. 9 JUDGE POLLARD: All right. 10 COMMISSIONER REEVES: Up at the top, Judge. 11 JUDGE POLLARD: Okay. Personnel matters as per 12 Section 551.074, deliberations regarding economic development 13 negotiations as per Section 551.087, and deliberations 14 regarding real property as per Section 551.072. All right. 15 The open session is now closed, and we're going into closed 16 session. 17 (The open session was closed at 11:37 a.m., and an executive session was held, the transcript of which 18 is contained in a separate document.) 19 - - - - - - - - - - 20 JUDGE POLLARD: All right. We're back in open 21 session. 22 (Discussion off the record.) 23 JUDGE POLLARD: All right. We'll take up and 24 consider Item 1.3. 25 COMMISSIONER LETZ: I make a motion that we approve 5-26-15 105 1 the agenda item. 2 COMMISSIONER REEVES: Second. 3 COMMISSIONER BALDWIN: What was it? 4 COMMISSIONER LETZ: Consider, discuss, take 5 appropriate action on authorization of filling vacant 6 position at the Kerr County Juvenile Detention Facility. 7 These are budgeted positions. 8 COMMISSIONER MOSER: Yeah. 9 JUDGE POLLARD: All right. Is there -- it's been 10 moved and seconded that we approved that item, 1.3 on the 11 agenda. Is there any further discussion? There being none, 12 those in favor, signify by raising your right hand. 13 (The motion carried by unanimous vote, 4-0.) 14 JUDGE POLLARD: It's 4-0, unanimous. I don't -- is 15 there any action that needs to be taken on the RFP things? 16 COMMISSIONER LETZ: Do we need to publicly say the 17 two that we're going to limit it to? 'Cause word's going to 18 get out as soon as we talk to them, the two that didn't -- 19 MS. STEBBINS: I don't think it's necessary, but 20 you might want to just strategically. 21 COMMISSIONER LETZ: Yeah. I just hate to have the 22 company that's not going to be talked to any more -- 23 COMMISSIONER REEVES: Wondering. 24 COMMISSIONER BALDWIN: So, you want to let them 25 know? 5-26-15 106 1 COMMISSIONER LETZ: Let them know. 2 COMMISSIONER MOSER: We should do that. 3 COMMISSIONER LETZ: I make a motion that we advise 4 SMG that they will not be in further negotiations with the 5 County. 6 COMMISSIONER REEVES: I'll second that. 7 JUDGE POLLARD: It's been moved and seconded that 8 we notify SMG that they are no longer in consideration -- no 9 longer in the contest, so to speak. Any further discussion? 10 There being none, those in favor, signify by raising your 11 right hand. 12 (The motion carried by unanimous vote, 4-0.) 13 JUDGE POLLARD: It's 4-0, unanimous. Is there 14 anything else we need to take up out of closed session? I 15 don't think so. 16 COMMISSIONER BALDWIN: Tom, I wanted to make a 17 statement, that I wanted to praise Commissioner Letz here 18 just a little bit. He doesn't get any, of course, so I take 19 it upon myself to lift him up as much as possible. But 20 recently, I think it was students from Schreiner University 21 wanted to come and interview all of us -- or some of us. 22 And, of course, I'm awful busy, so I nominated and voted 23 without y'all -- sorry -- and appointed Jonathan Letz to 24 appear with them. And I'm going to tell you what; I don't 25 know what y'all pay this guy, but it's not enough to put up 5-26-15 107 1 with this; I'll tell you right now. I'd like to read one of 2 the questions that he had. "How does Kerr County assist the 3 State Hospital with new patients?" 4 COMMISSIONER LETZ: Right here. I know the answer 5 to that one. I liked the one about the park. 6 COMMISSIONER BALDWIN: Yeah, what was it? I 7 couldn't find it just then. 8 COMMISSIONER LETZ: It's, "What is our plan for 9 activities at Louise Hays Park?" 10 COMMISSIONER BALDWIN: Oh, yeah, Louise Hays Park. 11 JUDGE POLLARD: Well, in view of the fact that 12 Mayor Pratt doesn't want us over there, nothing. 13 COMMISSIONER MOSER: We're going to merge anyway, 14 so we ought to have some plans. 15 COMMISSIONER REEVES: Since we've got to be back in 16 55 minutes, I move we adjourn. 17 COMMISSIONER BALDWIN: Second. 18 JUDGE POLLARD: Those in favor, signify by raising 19 your right hand. 20 (The motion carried by unanimous vote, 4-0.) 21 JUDGE POLLARD: It's 4-0, unanimous -- Jonathan? 22 COMMISSIONER LETZ: Yeah, I voted. 23 JUDGE POLLARD: It's 4-0, unanimous. 24 (Commissioners Court adjourned at 12:35 p.m.) 25 - - - - - - - - - - 5-26-15 108 1 STATE OF TEXAS | 2 COUNTY OF KERR | 3 The above and foregoing is a true and complete 4 transcription of my stenotype notes taken in my capacity as 5 official reporter for the Commissioners Court of Kerr County, 6 Texas, at the time and place heretofore set forth. 7 DATED at Kerrville, Texas, this 29th day of May, 2015. 8 9 REBECCA BOLIN, Kerr County Clerk 10 BY: _________________________________ Kathy Banik, Deputy County Clerk 11 Certified Shorthand Reporter 12 13 14 15 16 17 18 19 20 21 22 23 24 25 5-26-15