1 2 3 4 5 6 7 8 KERR COUNTY COMMISSIONERS COURT 9 Special Session 10 Monday, July 6, 2015 11 9:00 a.m. 12 Commissioners' Courtroom 13 Kerr County Courthouse 14 Kerrville, Texas 15 16 17 18 19 20 21 22 23 PRESENT: TOM POLLARD, Kerr County Judge H. A. "BUSTER" BALDWIN, Commissioner Pct. 1 24 TOM MOSER, Commissioner Pct. 2 JONATHAN LETZ, Commissioner Pct. 3 25 BOB REEVES, Commissioner Pct. 4 2 1 I N D E X July 6, 2015 2 PAGE 3 --- Commissioners' Comments 3 4 1.1 Consider/discuss, take appropriate action to approve additional work associated with County 5 Clerk’s office pursuant to agreed upon procedures with Pressler, Thompson and Company, LLC. 6 (Executive Session as needed) 6, 33 7 1.2 Consider/discuss, take appropriate action to clarify Kerr County Subdivision Rules and 8 Regulations, Section 7.12a and 9.01, as to when financial guarantee is required to be filed 18 9 1.3 Consider/discuss, take appropriate action to 10 approve adding District Judges to the TCDRS retirement system under the special membership 11 category effective October 1, 2015 28 12 1.4 Consider/discuss, take appropriate action to authorize Kerr County Environmental Health and 13 Animal Services Director to fill vacant budgeted position at Animal Services 32 14 --- Adjourned 44 15 16 17 18 19 20 21 22 23 24 25 3 1 On Monday, July 6, 2015, at 9:00 a.m., a special 2 meeting of the Kerr County Commissioners Court was held in 3 the Commissioners' Courtroom, Kerr County Courthouse, 4 Kerrville, Texas, and the following proceedings were had in 5 open court: 6 P R O C E E D I N G S 7 JUDGE POLLARD: All right. It's 9 a.m. on July the 8 6th, 2015. Kerr County Commissioners Court is in session. 9 Commissioner Letz will lead us with the prayer and the 10 pledge. 11 (Prayer and pledge of allegiance.) 12 JUDGE POLLARD: All right. Are any other 13 announcements by Commissioners at this time? 14 COMMISSIONER BALDWIN: Yeah, okay. 15 JUDGE POLLARD: If you want to. I thought I'd give 16 everybody an opportunity. 17 COMMISSIONER BALDWIN: I'm assuming that y'all are 18 going to talk about things happening around all over the 19 county over the weekend, so I just wanted to bring up this -- 20 this monthly report here from the collections department of 21 -- from District. The dollar amount collected this month was 22 $22,000. That is a lot of money. This thing is -- this 23 collection thing, I want to -- at some point, I want this 24 Court to get our minds wrapped around this and how important 25 this thing is to us. And that's all, thank you. 7-6-15 4 1 COMMISSIONER MOSER: Are those both criminal and -- 2 COMMISSIONER BALDWIN: It's all. 3 COMMISSIONER MOSER: -- civil? 4 COMMISSIONER BALDWIN: Yeah. 5 COMMISSIONER MOSER: Okay. All right, good. I 6 don't have anything. I think you'll mention that ceremony we 7 had out in front of the courthouse, the memorial. 8 JUDGE POLLARD: It went reasonably well, except for 9 perhaps the P.A. system and the music, you know, was a little 10 bit confusing and all, but it was well attended. I think the 11 car show, which had 136 entries, spilled over onto Earl 12 Garrett Street. I mean, the place was like ants on an 13 anthill around here, and I think they both benefited from 14 happening at the same time together. So, that went well, I 15 thought. Commissioner Letz, do you have any announcements 16 you'd like to make? 17 COMMISSIONER LETZ: No, nothing. 18 JUDGE POLLARD: Comments, Mr. Reeves? 19 COMMISSIONER REEVES: Just one brief comment. I 20 don't know if the other ones on the Court have had as many 21 phone calls as I've had about the recycling being relocated. 22 COMMISSIONER MOSER: Mm-hmm. 23 COMMISSIONER REEVES: Fortunately, it's available 24 for everybody, but out on -- especially those of us out in 25 the west end of the county, there's a private business, Scrap 7-6-15 5 1 Solutions, which is on Padre Pio Drive, and they will take 2 everything but the glass. And in some instances, they will 3 even pay you for what you bring in. They'll help you unload 4 it. But they -- they are available out on that end, so it 5 will cut down some of the travel time for the ones out on the 6 west end. And he's trying to work a deal to even take glass 7 in the future, so I'm just happy to know that we've got that 8 available. 9 JUDGE POLLARD: Isn't that sort of behind the Rio 10 Cafe, kind of back there? 11 COMMISSIONER REEVES: You can't get there from the 12 Rio Ranch Cafe, but it is behind the Rio Ranch, if you're 13 like me and enjoy good food. So -- 14 COMMISSIONER BALDWIN: Tell me the name of it 15 again? 16 COMMISSIONER REEVES: It's Scrap Solutions. 17 COMMISSIONER BALDWIN: And Padre Pio? 18 JUDGE POLLARD: P-a-d-r-e, I imagine. 19 COMMISSIONER REEVES: Padre, P-i-o. Most of us 20 know it as off Cummings Lane, so it kind of runs parallel 21 with Junction Highway right there. So, it is available out 22 there for everybody to use. 23 JUDGE POLLARD: There's nothing posted on here 24 about comments from anybody from the crowd, but if there are 25 any -- if anybody wants to come forward, make any comments 7-6-15 6 1 that are not on the agenda, I'll permit it at this time if 2 they want to. Anyone? Okay. If there are none, we'll go to 3 Item 1.1 on the agenda; consider, discuss, and take 4 appropriate action to approve additional work associated with 5 the County Clerk's office pursuant to the agreed upon 6 procedure with Pressler Thompson and Company, L.L.C. Now, we 7 want -- this is going to be discused in executive session; is 8 that correct? 9 COMMISSIONER MOSER: It's not necessary. 10 MS. STEBBINS: It's not necessary. 11 JUDGE POLLARD: Okay. All right. 12 COMMISSIONER MOSER: Oh, excuse me, Ms. Attorney. 13 JUDGE POLLARD: Thank you very much. Who wants 14 to -- 15 COMMISSIONER MOSER: Me. 16 JUDGE POLLARD: Go ahead. 17 COMMISSIONER MOSER: We received a letter -- this 18 is in regard to the accounting work by Pressler Thompson in 19 support of the County Clerk's office, and we received a 20 letter on July the 2nd. I'm just going to read part of it. 21 "To insure a smooth transition of input into QuickBooks and 22 the reconciliation process for June, we anticipate our fee 23 for further assistance/training of the County Clerk's office 24 personnel in reconciling June to not exceed $2,500, for a 25 total of the project to be $24,000." I think when we started 7-6-15 7 1 this, it was 16,500, if I recall, so there is -- there's been 2 some delays, and so they have submitted this request to do 3 that. And with that, I'll make a motion that we accept this 4 additional funds for Pressler Thompson to continue their work 5 for the reconciliation and for the training. 6 JUDGE POLLARD: Is there a second? 7 COMMISSIONER REEVES: I'll second it, but I need 8 ask Ms. Bolin some questions. This is getting to be 9 extremely expensive to get all of this corrected. Are you 10 providing every bit of assistance to the accounting firm that 11 they request, and are you providing it timely and 12 immediately? 13 MS. BOLIN: Yes. 14 COMMISSIONER REEVES: There's been no delays on 15 your part? 16 MS. BOLIN: Not that I'm aware of. Every time 17 they're in my office, I find somebody right then to give them 18 what they need and what they're asking for. 19 COMMISSIONER REEVES: So, what I've heard, that at 20 times they're waiting around for you for hours, is not true? 21 MS. BOLIN: No. 22 COMMISSIONER REEVES: Okay. 23 COMMISSIONER BALDWIN: My question is, you read the 24 second sentence. The first sentence says, "We have performed 25 reconciliation work through May." To me, that means that 7-6-15 8 1 they have done the work of May, of reconciling numbers, and 2 to me, the most important part is the training side of it. 3 So if we've got through all of that for May, why do we have 4 to go through and do it again in June? 5 COMMISSIONER MOSER: Because it has to be 6 reconciled for June. 7 COMMISSIONER BALDWIN: Well, the issue is teaching 8 them how to do that. That's -- 9 COMMISSIONER MOSER: Two things. Reconciliation, 10 the accounting and the training -- two specific things. Am I 11 correct on that, Brenda? 12 MS. DOSS: Yes. 13 COMMISSIONER MOSER: And Tracy? 14 MS. SOLDAN: Mm-hmm. 15 COMMISSIONER MOSER: Yes. So, it's two-part things 16 that they're doing; reconciliation, bringing the books up to 17 date, and then the training so that County Clerk's staff can 18 do it in the future. 19 COMMISSIONER LETZ: To follow up on that, 'cause I 20 asked the question of the County Clerk at our last meeting 21 when we did another one of these, and I -- and the answer was 22 as of -- whatever week that was in June, you will be trained. 23 MS. BOLIN: Yes. 24 COMMISSIONER LETZ: You said it. You said it, that 25 you would be trained that week. Why has that -- did that not 7-6-15 9 1 happen? 2 MS. BOLIN: That was my understanding, was that we 3 were going to be trained that week. 4 COMMISSIONER LETZ: Why weren't we trained that 5 week, I guess is the question. Because, you know, my 6 understanding is they were here to train, and you said you 7 would be trained. Where did the disconnect happen? Because 8 I'm kind of like Mr. -- Commissioner Baldwin and Reeves, 9 probably all of us up here. You know, this has to stop. We 10 cannot afford just to be paying two people -- or an outside 11 firm and you to do the same work. 12 MS. BOLIN: I agree. 13 COMMISSIONER LETZ: So, let me ask the question 14 again. When are you going to be trained? When are you going 15 to know how to do -- 16 MS. BOLIN: I don't know when they're available. 17 COMMISSIONER LETZ: Okay. How many -- how much 18 time is it going to take? We can make them available, so -- 19 we're getting ready to pay them more money. I mean, we 20 can't -- you know, we did this exact same thing 10 days ago 21 or whenever it was. 22 MS. BOLIN: But I feel like that should be a 23 question for them. I will make myself available and make my 24 staff available. 25 COMMISSIONER BALDWIN: I agree with that statement 7-6-15 10 1 there. Pressler Thompson should be in this room asking for 2 money, not a county commissioner. But -- and I'm not 3 knocking -- 4 COMMISSIONER MOSER: Yeah, right. 5 COMMISSIONER BALDWIN: You're easy to knock, by the 6 way, but -- (Laughter.) -- but I'm not doing that. 7 COMMISSIONER MOSER: Well, I'm littler than you 8 are. 9 COMMISSIONER BALDWIN: That's right. A lot less 10 hair, too. 11 COMMISSIONER REEVES: Hey. 12 COMMISSIONER LETZ: Why don't we wait till next 13 Monday? 14 COMMISSIONER MOSER: Well, they sent a letter. I 15 think they come over here -- you know, it costs them to be 16 here. They've sent the letter, and they're saying, "This is 17 what we've done." And I specifically at the same time asked 18 another question, and that is, once you receive the training, 19 Ms. County Clerk, will you, in fact, be able to do the job? 20 MS. BOLIN: Yes. 21 COMMISSIONER MOSER: Not -- I'm not talking about 22 just training. I want to know that you can take that 23 training and execute your responsibilities. 24 MS. BOLIN: Yes. 25 COMMISSIONER MOSER: That -- okay. That's what I 7-6-15 11 1 asked two weeks ago or whenever it was, and so we haven't 2 gotten there yet. 3 JUDGE POLLARD: Brenda, is this additional sum 4 necessary, do you think? 5 MS. DOSS: I believe it is. 6 JUDGE POLLARD: Do you recommend it? 7 MS. DOSS: Yes, sir. 8 COMMISSIONER LETZ: Do you also think -- is it 9 sufficient funds to get the training done? 10 MS. DOSS: I believe so, because they have done 11 some training. But they wanted to finish up May, which 12 they're still waiting on some adjustments from the County 13 Clerk's office to finish up May. 14 COMMISSIONER LETZ: Waiting on the County Clerk's 15 office? 16 MS. DOSS: Yes. And they are waiting -- and then 17 they will use June to do additional training, and to also get 18 June reconciled so that we can move forward with the County 19 Clerk's office taking over in July completely. 20 MS. BOLIN: And as of last week, everything they 21 have brought us, we have done. 22 COMMISSIONER MOSER: Everything they have brought 23 you? 24 MS. BOLIN: For adjustments, to finish May. 25 JUDGE POLLARD: Brenda, are you aware of what this 7-6-15 12 1 stuff is that they're waiting on? 2 MS. DOSS: No, sir. The County Treasurer -- 3 they've been reporting to the County Treasurer. Tracy? 4 MS. SOLDAN: Yes. 5 MS. DOSS: She may be able to answer. 6 MS. SOLDAN: I don't know what -- exactly what it 7 is they're waiting on. I just know that as of the middle of 8 last week, they were still waiting on some final adjustments 9 for May to finish reconciling May. 10 MS. BOLIN: As of the end of Wednesday, they had 11 everything that they had asked us to do. 12 COMMISSIONER LETZ: I mean, I -- I guess we have to 13 do this. We have to get these reports filed, but at the same 14 time, all I see is two people pointing fingers like this, 15 and -- and someone has got to figure out how to make this 16 stop. Someone needs to be accountable for the training, and 17 someone has -- and your office needs to make sure this 18 happens. It's evidently not happening between Pressler 19 Thompson and your office by itself, and this is the third 20 time we've had to increase this budget. 21 JUDGE POLLARD: Is there some commissioner that 22 would like to volunteer to arrange the meeting between the 23 two so that all information is exchanged and satisfied so 24 they can get over the hump? 25 COMMISSIONER MOSER: Yeah, I would -- I would be 7-6-15 13 1 happy to do that, and I would recommend that Bob Reeves and I 2 do it together. 3 COMMISSIONER REEVES: Okay. 4 COMMISSIONER MOSER: To do that. 5 JUDGE POLLARD: Is that agreeable? 6 COMMISSIONER REEVES: That's agreeable. And 7 perhaps, Commissioner, maybe -- I know I've seconded the 8 motion, but let's withdraw our motion till we can get some 9 more answers if we're going to have to spend some more of the 10 taxpayers' dollars to get this mess straightened up, and 11 we'll answer the questions on Monday. 12 COMMISSIONER MOSER: You mean next Monday? Reeves 13 the following Monday. 14 COMMISSIONER MOSER: I don't have a problem with 15 that, but I don't know what that does to the things that need 16 to be -- come out this week from the County Clerk's office. 17 I need some help from the County Treasurer or the County 18 Auditor to help us understand that, but I need to look at 19 that right now if we're going to postpone this thing for a 20 week. 21 JUDGE POLLARD: I'd hate for us to delay a week in 22 order for the meeting between the Pressler Thompson and her 23 training to occur. I wouldn't want to delay that. 24 COMMISSIONER REEVES: The more I hear, I feel we 25 need to know before we spend the money. So if we want to 7-6-15 14 1 vote, I'll just vote no, then, if you want to go ahead and 2 vote. 3 COMMISSIONER MOSER: Okay. Well -- 4 JUDGE POLLARD: You can withdraw the motion if you 5 want to. 6 COMMISSIONER MOSER: I'm not withdrawing the 7 motion. 8 JUDGE POLLARD: Okay. 9 COMMISSIONER LETZ: He can withdraw his second. 10 COMMISSIONER REEVES: I'll withdraw my second. 11 JUDGE POLLARD: All right. Is there a second? 12 COMMISSIONER MOSER: I have some more discussion, 13 if I may. 14 JUDGE POLLARD: Yeah. 15 COMMISSIONER MOSER: I think it -- I think for 16 the -- what do we have in here, $2,000? Whatever, 18 -- they 17 can keep that momentum going as far as the training, and as 18 far as -- there's a lot of things falling through the crack, 19 and I understand a little bit of it. The thought is to do 20 this in the interim, right now, keep this -- keep this 21 training and this reconciliation going. I think there's a 22 lot of issues that appear to be -- that could be resolved 23 this next week that may not be. And I -- I've talked to the 24 County Attorney, and I think should some of these things 25 exist, I think it needs to be put on the agenda for next 7-6-15 15 1 Monday for the entire Court to hear exactly whatever these 2 issues are, and what will take place after that. So, I'd 3 like to -- 4 JUDGE POLLARD: Pressler Thompson to be here? A 5 representative from them to be here? 6 COMMISSIONER MOSER: Right. Right. 7 COMMISSIONER LETZ: The -- I agree with both. One, 8 obviously, I'm unhappy with the situation, but I do believe I 9 don't want to -- is there any funding -- I guess, is Pressler 10 Thompson -- if we don't pass the motion, I hope they're going 11 to continue working on it this week. 12 JUDGE POLLARD: See, that's the problem. 13 COMMISSIONER LETZ: Yeah. I mean, if they're -- if 14 they're going to -- 15 COMMISSIONER MOSER: I think they will. 16 COMMISSIONER LETZ: Because I think that, you know, 17 we have to be able to -- the two of you -- and I thank you 18 for agreeing to look into it -- can't do anything without 19 Pressler Thompson helping. 20 COMMISSIONER MOSER: That's right. 21 JUDGE POLLARD: I hate for us to cause a lot of 22 problems. 23 COMMISSIONER LETZ: And if we were meeting 24 tomorrow, I would say we could recess, get some of this 25 resolved. But I second the motion. I think we need -- 7-6-15 16 1 COMMISSIONER REEVES: We can recess. We can recess 2 for 24 hours, can't we? 3 COMMISSIONER LETZ: Yeah, we can recess and come 4 back tomorrow. 5 COMMISSIONER REEVES: Can we handle this tomorrow? 6 And in the interim, Commissioner Moser and I can get the 7 answers, and perhaps one of the partners from Pressler 8 Thompson can be present tomorrow. 9 JUDGE POLLARD: That'll work. 10 COMMISSIONER LETZ: Okay. I'll withdraw my second. 11 COMMISSIONER BALDWIN: You know, and my question 12 is -- and they need to be here to answer this question. The 13 sentence says, "We have performed reconciliation work through 14 May and into June with the initial training process." See, 15 that says to me that they've already done the training 16 process, and why are we paying them to do the training 17 process again? So, I mean, that's just the way I read it. 18 COMMISSIONER MOSER: Sure. 19 COMMISSIONER BALDWIN: I'm sure it says something 20 else. But they are the ones that has to answer that 21 question. There's nobody else can answer it. 22 COMMISSIONER REEVES: Let's recess till -- 23 COMMISSIONER LETZ: We can recess either till 24 tomorrow or later today. We -- someone can call Pressler or 25 Brenda. 7-6-15 17 1 JUDGE POLLARD: Yeah, come over in a workshop 2 session. 3 COMMISSIONER LETZ: We can always go back into -- 4 COMMISSIONER MOSER: Today. 5 COMMISSIONER LETZ: Yeah, today. I'd rather do it 6 today, but tomorrow if we have to. 7 COMMISSIONER REEVES: We'll see what we can get 8 accomplished. 9 COMMISSIONER BALDWIN: Mm-hmm. 10 JUDGE POLLARD: Is that acceptable? 11 COMMISSIONER REEVES: Yes. 12 COMMISSIONER LETZ: Tracy, can you make that call 13 to Pressler Thompson? 14 MS. SOLDAN: Yes, sir. 15 COMMISSIONER LETZ: See if they can get over here 16 this morning? Thank you. 17 COMMISSIONER MOSER: And we do have the -- 18 COMMISSIONER LETZ: You withdraw your second for 19 the time being, Commissioner, just to clean it up? 20 COMMISSIONER MOSER: Sure, that's fine. And 21 we'll -- but we can -- if we need to, we can go into 22 executive session with that. 23 COMMISSIONER LETZ: Right. 24 COMMISSIONER MOSER: All right. 25 JUDGE POLLARD: All right. Then we're really 7-6-15 18 1 reserving that one for later consideration today. 2 COMMISSIONER MOSER: Precisely. 3 JUDGE POLLARD: All right. Let's go to Item 1.2; 4 consider, discuss, and take appropriate action to clarify 5 Kerr County Subdivision Rules and Regulations, Section 7.12a 6 and 9.01, as to when financial guarantee is required to be 7 filed. Commissioner Letz? 8 COMMISSIONER LETZ: I put this on the agenda. I 9 had a meeting; I think it was Friday -- Friday? -- Friday 10 with Charlie Hastings and Kelly Hoffer and Len Odom, and 11 there was -- there was not -- we did not all agree on the 12 interpretation of this provision. And I said that I didn't 13 think -- in fact, frankly, I disagreed with Len's, and I 14 said, "But I'm not going to make that decision. I think it 15 needs to go to the County Attorney, and also to the full 16 Court." Because it is -- what the issue is, there's no 17 question that when someone is doing a subdivision and they're 18 going to be building roads, that we require -- and the roads 19 are not finished at the time of final plat, they have to put 20 up a bond or letter of credit for the cost of those roads. 21 Everyone's in full agreement on that. The question comes, 22 can or should we -- or do we, based on our rules, require the 23 letter of credit during -- after preliminary plat is approved 24 if they're building the roads? 25 The question is, I -- my feeling is that the reason 7-6-15 19 1 we have it at final plat -- and it's a little vague in the 2 rules, but I think it's pretty clear that we have -- our 3 leverage is we don't approve the final plat if they don't do 4 the roads properly during the preliminary plat and final plat 5 phase, which can be up to a year. There's no question about 6 the testing and all that stuff; that's all -- the developers 7 are in compliance with all that stuff, working with Road and 8 Bridge on road plans. So, it's whether we should, and can 9 under our rules, require a letter of credit or bond after 10 preliminary plat, during the construction of the roads. 11 COMMISSIONER BALDWIN: Absolutely. That's what 12 it's for. 13 COMMISSIONER LETZ: See I don't think our rules say 14 that. If they're building the roads and we're inspecting 15 them during that period, our leverage is we don't approve the 16 final plat. I think that's what the rules say. 17 MS. STEBBINS: I think that's what the rules say 18 too. I think that they're not required to file the financial 19 guarantee until they request the final plat approval, as long 20 as there are no public improvements outstanding. 21 COMMISSIONER LETZ: Now, we can change it in the 22 future rules, but our rules, the way they're written right 23 now -- and you can look at the language on what we handed 24 out. Sorry it was late. 25 COMMISSIONER BALDWIN: Tell me again the difference 7-6-15 20 1 in the two things, what -- the first one that you said, and 2 then the second one that she agreed with. What's the 3 difference in those? 4 COMMISSIONER LETZ: Well, one's final plat. Do you 5 get the letter of credit at final plat, or do you get the 6 letter of credit at preliminary plat? That's the issue. The 7 language says prior to final plat. Does "prior" mean, you 8 know, as soon as they have a concept plan? Or does prior 9 mean at final plat? 10 COMMISSIONER MOSER: Five minutes before. 11 COMMISSIONER LETZ: And -- and the reason we 12 have -- in our rules, we have a lot of requirements at final 13 plat, and we have a lot of requirements at preliminary plat, 14 and we're clearly defining, and we do throughout our rules, 15 which one. If we wanted the letter of credit to be at 16 preliminary plat, we would have said at preliminary plat. We 17 didn't. We say it's at final plat. 18 COMMISSIONER BALDWIN: But the letter of credit -- 19 the reason for the letter of credit is to assure that the 20 roads are done -- 21 COMMISSIONER LETZ: Correct. 22 COMMISSIONER BALDWIN: -- properly. 23 COMMISSIONER LETZ: But they're -- but the -- just 24 a second, Don. But during the preliminary, after the 25 preliminary plat's approved, they submit the road plans, all 7-6-15 21 1 the testing's done. They're doing everything right. Our 2 leverage is we don't approve final plat if they do something 3 wrong. 4 MS. STEBBINS: And the County has access to the 5 property all during that process to inspect and -- and 6 oversee at reasonable times. 7 COMMISSIONER LETZ: I mean, they're -- you know, to 8 me, it's just -- it's what our rules say right now. If the 9 Court wants to change the rules, it's a good time to do it 10 before long, because we're looking -- working on a whole lot 11 of changes to the rules. But, you know, right now the 12 language, I don't think, doesn't say that. 13 COMMISSIONER BALDWIN: Where is the language? 14 Let's go to it before Don starts squawking. 15 COMMISSIONER LETZ: 7.12. 7.12, Filing of Record 16 Plat. This section applies only if the owner desires to file 17 a record plat prior to completion of construction of all 18 permitted roads. It's that first -- that's -- you know, and 19 inspected by Kerr County. "A" says, "with permission of 20 Commissioners Court, the owner shall provide a financial 21 guarantee in an amount equal to 100 percent of the estimated 22 construction cost." Okay. All of that only talks about 23 final plat. That's only to be done at final plat there. 24 Then under Section 9, which is Guarantee of Performance, the 25 first sentence, "The developer will file an agreement to 7-6-15 22 1 provide financial guarantee prior to final plat approval." 2 It's that first sentence under 9.01, and both of those refer 3 to final plat. It doesn't talk about doing it at preliminary 4 plat. 5 COMMISSIONER REEVES: And the question is -- 6 COMMISSIONER LETZ: It's kind of -- does the word 7 "prior" mean preliminary plat? To me it doesn't, or it would 8 have said preliminary plat. 9 JUDGE POLLARD: How would you change the language 10 to make that real clear? 11 MR. ODOM: What is the definition of "prior"? 12 COMMISSIONER LETZ: Yeah, but every other time when 13 we talk about preliminary plat, we're very specific 14 throughout our rules. This is required at preliminary plat; 15 this is required at final -- you know, at final plat. 16 MS. STEBBINS: And I think that if we want it at 17 preliminary plat, we need to say that clearly, and you will 18 have an opportunity during the revision of the rules to make 19 that change if that's what we intend. 20 COMMISSIONER LETZ: Yeah. I mean, I don't have a 21 strong -- you know, I think it's unnecessary, but I 22 understand it's -- in an abundance of caution, preliminary 23 plat would be safer. It just costs the developers more, but, 24 you know, it's not our biggest concern. Our concern is to 25 get roads built. 7-6-15 23 1 COMMISSIONER MOSER: So if we're going to update 2 the subdivision rules, what is the issue we're discussing 3 today? 4 COMMISSIONER LETZ: Well, we have some subdivisions 5 that are planned that we'll be looking at next Monday. 6 COMMISSIONER MOSER: I see. 7 COMMISSIONER LETZ: And that has been an issue. 8 COMMISSIONER MOSER: All right. 9 COMMISSIONER LETZ: There are roads to be -- you 10 know, it's whether the developer has a letter of credit at 11 preliminary plat or not. 12 COMMISSIONER MOSER: So it's an issue that's 13 pending. 14 COMMISSIONER LETZ: And to me, we can't change the 15 rule today. I think it's clarifying; whatever the rule says 16 is what we have to do. If we want to change it, we can 17 change it probably within the next month. Did I summarize 18 all that -- get out of the way, both of you. Charlie? Len? 19 Kelly? Does that kind of summarize -- 20 MR. HASTINGS: I think you hit all the points. 21 COMMISSIONER LETZ: Okay. 22 JUDGE POLLARD: Yes, sir? 23 MR. VOELKEL: I'm Don Voelkel, and I'm the one that 24 has the subdivision plat before the County next Monday. We 25 have a preliminary plat approval. But the difference between 7-6-15 24 1 the two scenarios that we're talking about, what's been 2 discussed, one plan, the -- to be able to record the plat and 3 sell lots is the only reason you put up a letter of credit in 4 the past. I mean, if we change the rules, which I really 5 don't think we should, and Jonathan's thought, "It's costing 6 the developer, and we don't care," well, that's the public. 7 Anyone buying a lot, any more expense you put on that, it 8 goes to that consumer. 9 COMMISSIONER LETZ: I didn't say I didn't care. I 10 said it's not our primary concern. 11 MR. VOELKEL: He said it wasn't the primary 12 concern. I understand that. It's not my concern; it's not 13 my money, but ultimately, my developer that's doing the 14 development says there's a million dollars. He has to build 15 the roads. Well, if he goes and does that after his 16 preliminary plat approval, then he spends a million dollars 17 and then he comes back and he records the plat, and then he 18 can sell lots. He can't sell lots until he gets the plat 19 approval. The only reason that I think that this is in the 20 rules the way it is is to allow him to sell lots prior to 21 having this construction completed. And that's the guarantee 22 that the County is requiring that individual -- if you're 23 going to record your plat, sell lots, fine. We want to 24 make -- we want to guarantee that those roads get built. 25 And playing devil's advocate on this, what if 7-6-15 25 1 these are private roads? If he doesn't record his plat, and 2 you require a letter of credit, and the developer goes broke, 3 doesn't do it, how are you going to go in and build private 4 roads and record a plat that you don't own property? To me, 5 it's not the way to go, personally. And I'm not saying that 6 everybody else in the room is an idiot. I'm just saying the 7 way I read this, there's two different avenues to get a plat 8 recorded, and one of them, the County's guaranteeing that you 9 build the roads by making you put up a letter of credit to be 10 able to sell your lots before the final -- before the 11 construction is completed. The other one, he builds his 12 roads, gets his plat recorded, then he can sell lots. But 13 there's no reason to make him double-dip. If he's having to 14 borrow a million dollars and he has to get a letter of credit 15 for a million dollars, that's double-dipping. It's costing 16 him $100,000 in interest for that year to have that letter of 17 credit in effect when he's going ahead and building his 18 roads. To me, that's not -- it's not legitimate to ask him 19 to do that. 20 COMMISSIONER LETZ: But I think the -- and I don't 21 disagree with anything you said, but to me, the issue really 22 is the County Attorney's interpreted the rules saying it does 23 not do it right now, and it's a debate for a future time if 24 we want to require it. 25 COMMISSIONER BALDWIN: I think the question is, are 7-6-15 26 1 the roads going to be built? Period. And -- and your 2 question is, are they going to be done before, or any 3 point -- at any point. 4 MR. VOELKEL: Right. If any developer, not 5 necessarily just this developer, chooses to put up a letter 6 of credit, it's to get his plat approved and recorded to be 7 able to sell lots and be making money. That's when the 8 County requires him to say, "Okay, I'll put up a million 9 dollars to build these roads, and I've got a year to do it." 10 And if he doesn't, then y'all can execute it; you've got the 11 plat recorded. Everything's -- everybody's happy. 12 COMMISSIONER BALDWIN: Which we have done in the 13 past. 14 COMMISSIONER LETZ: Right. 15 MR. VOELKEL: We have -- it has happened. I mean, 16 I've been doing this quite a long time; I'm older than I 17 look. (Laughter.) But the situation -- I don't even think 18 it's something y'all should consider changing in the rules, 19 because -- if you want to just put a screeching halt to all 20 development in Kerr County, maybe. But that's causing a 21 developer to pay twice. He's borrowing the money to put up 22 his letter of credit for y'all, and he has to borrow money to 23 build the roads. It's -- to me, it's double-dipping. 24 COMMISSIONER LETZ: Or it's a disincentive to build 25 the roads. 7-6-15 27 1 MR. VOELKEL: That's in case he wants to record his 2 plat. How could you -- if you make him do this on this 3 private road plat that's not recorded, you'll get a letter of 4 credit. Well, say a month later he dies; he walks away, and 5 then y'all are -- you're going to take a letter of credit and 6 go record a plat for him? I mean, the plat's not even 7 recorded. To me, it just doesn't make any sense. 8 COMMISSIONER LETZ: It's not recorded, the plat. 9 The legal issue would be how do you -- can we have a letter 10 of credit to build roads on private land? 11 MR. VOELKEL: Right. These are not public 12 improvements, and even if they were, the plat hasn't been 13 recorded. You can't take his money and build those roads, 14 and how do y'all record the plat? It's just a -- to me, it's 15 not any scenario that would work to the benefit of the county 16 or the public, or the consumer. 17 COMMISSIONER BALDWIN: So, when do we deal with 18 this? 19 COMMISSIONER LETZ: To me, we just need to clarify 20 right now, and the County Attorney's said the way it's 21 interpreted right now is that it's at final plat. If we want 22 to have this debate in a month, we can have it again, but 23 right now -- 24 MS. STEBBINS: When they get their final plat, 25 again, that's when they do their financial guarantee if there 7-6-15 28 1 are any outstanding public improvements. 2 COMMISSIONER BALDWIN: I got a follow-up, counsel. 3 COMMISSIONER LETZ: I don't think we need to -- I 4 mean -- 5 COMMISSIONER REEVES: I think we have a legal 6 opinion. 7 COMMISSIONER LETZ: We have a legal opinion, so I 8 don't know that we need any action. We clarified -- 9 COMMISSIONER MOSER: I don't see what the action 10 is. 11 COMMISSIONER LETZ: There's no action. We don't 12 need to take any action. The County Attorney clarified the 13 rule. 14 COMMISSIONER BALDWIN: Okay. 15 JUDGE POLLARD: All right. Item Number 1.3; 16 consider, discuss, and take appropriate action to approve 17 adding District Judges to the T.C.D.R.S. retirement system 18 under the special membership category, effective October 1, 19 2015. 20 MS. LANTZ: Good morning, Judge, Commissioners. 21 The District Judges approached me about adding them onto our 22 retirement system, and the only way they're eligible is by 23 the Court approving it. It's under special membership under 24 the T.C.D.R.S. guidelines. 25 COMMISSIONER BALDWIN: I move for approval. 7-6-15 29 1 COMMISSIONER REEVES: Second. 2 JUDGE POLLARD: Been moved and seconded. Is there 3 any further discussion? 4 COMMISSIONER MOSER: So, why is this just now 5 coming up? I mean, they've been around for a long time, so 6 why now? 7 MS. LANTZ: I don't know. 8 COMMISSIONER MOSER: Can you guess? 9 MS. LANTZ: I'm assuming both of the judges have 10 been in the retirement system, I think, elsewhere, and they 11 just would like to continue to contribute their funds -- 12 their 7 percent of their income that they make from Kerr 13 County into the -- 14 COMMISSIONER MOSER: So, is there any cost to the 15 County? 16 MS. LANTZ: There will be. We have to match -- 17 COMMISSIONER MOSER: Huh? 18 MS. LANTZ: We have to match their small portion. 19 COMMISSIONER MOSER: Oh. 20 MS. LANTZ: So it's -- I believe I talked to James, 21 and also the Auditor. It looks like it's about -- on their 22 end, about $1,800 for both of them a year, our portion. 23 COMMISSIONER REEVES: And it's only the portion of 24 their salary that Kerr County pays? 25 MS. LANTZ: Only Kerr County. 7-6-15 30 1 COMMISSIONER REEVES: It's not their entire salary? 2 MS. LANTZ: If they want the other counties, then 3 the other counties are going to have to contribute. This is 4 only Kerr County's portion. 5 COMMISSIONER LETZ: The question I have, are they 6 under any other retirement system as a judge? 7 MS. LANTZ: I believe State Judges. 8 COMMISSIONER LETZ: Say that again? 9 MS. LANTZ: State Judges. 10 COMMISSIONER LETZ: So they already have a 11 retirement system, so now they'll have two retirement 12 systems? 13 MS. LANTZ: They're eligible, and they just asked. 14 JUDGE POLLARD: Well, isn't that retirement on 15 their entire salary? 16 MS. LANTZ: No, sir. 17 JUDGE POLLARD: The state? 18 MS. LANTZ: The state one is on what they get from 19 the state, not from our supplements. 20 COMMISSIONER LETZ: So it's not double. They're 21 just getting -- 22 MS. LANTZ: Correct. 23 COMMISSIONER LETZ: -- part here and part there. 24 MS. LANTZ: Correct. 25 JUDGE POLLARD: So, okay, it's the retirement on 7-6-15 31 1 the supplement that we pay them that they're addressing at 2 this time. 3 MS. LANTZ: Yes. 4 COMMISSIONER MOSER: What's the -- looking at all 5 the other District Judges around the state, do you have any 6 idea how this falls with -- 7 MS. LANTZ: No, sir. One of the other -- the other 8 special membership categories was our Probation Department, 9 and they're already on it. 10 COMMISSIONER MOSER: I'm asking about other 11 counties. 12 MS. LANTZ: I don't know what the other counties' 13 District Judges -- I don't know what the other counties do. 14 COMMISSIONER LETZ: I don't have a problem with it, 15 as long as they're not double-dipping and getting funded by 16 the State and funded by, you know, us too. 17 MS. LANTZ: No, it's strictly our funds. That's 18 it. 19 JUDGE POLLARD: I want you to clarify. You said it 20 was $1,500 for both of them. Is that $750 each or $1,500 21 each? 22 MS. LANTZ: It's going to be around -- the county 23 portion for both of them per year is around $1,800. The 24 county's portion, the match on their salary that they get 25 from us. 7-6-15 32 1 COMMISSIONER LETZ: I move approval. Or it -- 2 COMMISSIONER REEVES: We already voted on it. 3 JUDGE POLLARD: All right. There's -- a motion has 4 been made and seconded. Is there any further discussion? 5 There being none, those in favor of the motion, signify by 6 raising your right hand. 7 (The motion carried by unanimous vote, 4-0.) 8 JUDGE POLLARD: It's 4-0, unanimous. Okay, let's 9 go to Item 1.4; consider, discuss, and take appropriate 10 action to authorize Kerr County Environmental Health and 11 Animal Services Director to fill a vacant, budgeted position 12 at Animal Services. Mr. Garcia? 13 MR. GARCIA: Morning, Judge. Morning, 14 Commissioners. I am requesting to fill a vacant position; 15 it's budgeted, out at Animal Services. 16 COMMISSIONER LETZ: Move approval. 17 COMMISSIONER BALDWIN: Second. 18 JUDGE POLLARD: What position is that? 19 MR. GARCIA: It's a kennel technician. 20 JUDGE POLLARD: Okay. And it was caused by what? 21 MR. GARCIA: Well, the requirements of the job, 22 mostly euthanizing. 23 JUDGE POLLARD: Okay. But what was the vacancy 24 caused by? Somebody that quit, or what? 25 MR. GARCIA: Yes. 7-6-15 33 1 JUDGE POLLARD: Okay. All right. Any further 2 discussion? There being none, those in favor, signify by 3 raising your right hand. 4 (The motion carried by unanimous vote, 4-0.) 5 JUDGE POLLARD: It's 4-0, unanimous. That's the 6 end of it, isn't it? 7 COMMISSIONER MOSER: Well, I think -- I think we 8 need to go back to 1.1. She's here. 9 JUDGE POLLARD: She's here? 10 COMMISSIONER MOSER: Yes, she's here. 11 JUDGE POLLARD: Okay. 12 MS. BEATY: Good morning. 13 JUDGE POLLARD: I'm sorry, I didn't see you come 14 in. 15 COMMISSIONER MOSER: Thank you for coming over. 16 MS. BEATY: You're welcome. You have some 17 questions? 18 COMMISSIONER BALDWIN: I do. Your letter -- 19 MS. BEATY: Yes, sir? 20 COMMISSIONER BALDWIN: -- to us, "We have performed 21 reconciliation work through May and into June with the 22 initial training process." Does that mean that you have 23 reconciled the books and have trained staff how to reconcile 24 the books from this point forever and ever, so help me God? 25 MS. BEATY: No. We have started training. We are 7-6-15 34 1 close to reconciling May. They still had a few entries to 2 make, but we're very, very close to reconciling May. June, 3 we were going to help them start reconciling tomorrow, if 4 they've entered everything that they need to enter onto 5 QuickBooks. 6 COMMISSIONER BALDWIN: So, you have not done that 7 training? 8 MS. BEATY: We have done some training. 9 COMMISSIONER BALDWIN: We've done some training? 10 MS. BEATY: It is quite complex. They are entries 11 from several different sources. It's credit cards, and it's 12 quite complex. So, we have started initial training. 13 COMMISSIONER BALDWIN: So it's not the overall 14 program that you're doing that you've trained them? In other 15 words, you've trained them -- if you've trained them for May, 16 they should be trained for June, and we shouldn't be going 17 forward with another month. 18 MS. BEATY: We pretty much reconciled May. We're 19 going to try to walk them through in detail how to reconcile 20 June. You know, with our timing, it kept getting longer and 21 longer, and we're farther behind and farther behind, so we 22 pretty much reconciled May. We tried to get them down there 23 as much as possible. But this time, they're going to be 24 reconciling; we're just going to be helping them. 25 COMMISSIONER BALDWIN: Okay. That's training. 7-6-15 35 1 Sounds like training. 2 MS. BEATY: Yes, this is training. 3 COMMISSIONER BALDWIN: Thank you, Ms. Beaty. 4 COMMISSIONER MOSER: Has your efforts been delayed 5 because of lack of support and attendance, let me put it that 6 way, in class? And the reconciliation by the County Clerk? 7 MS. BEATY: It has been somewhat delayed. They are 8 trying to get down there, I think, as much as they can. We 9 could have reconciled, for example, May, but we were waiting 10 on a few things. We dropped it off, for example, Thursday 11 morning, and by the time we left, that still hadn't been 12 done. So, yes, there's a few things that are delaying us, 13 but yes, I think the -- the staff is diligently trying to get 14 down there as much as they can. 15 COMMISSIONER MOSER: And what -- and you and your 16 support has been waiting? 17 MS. BEATY: Occasionally, yes. 18 COMMISSIONER LETZ: Who -- 19 MS. BEATY: I know when we asked for the checks -- 20 the checkbook, that got some -- we wanted to write the 21 checks. I wanted to get this over, so we wrote checks for 22 January through April, and we're just about ready to write 23 that May check so we know what that is. So, we'll just have 24 June, so y'all will be current. Somebody else have a 25 question? 7-6-15 36 1 COMMISSIONER LETZ: How many people from the County 2 Clerk's office are you training? 3 MS. BEATY: Primarily, two. Nuvia and Anita. 4 JUDGE POLLARD: Say again? 5 MS. BEATY: Nuvia. 6 JUDGE POLLARD: Nuvia. 7 MS. BEATY: And Anita. 8 COMMISSIONER LETZ: And the County Clerk? You're 9 not being trained? 10 MS. BOLIN: I am down there when I can be. 11 MS. BEATY: It's been primarily Nuvia and Anita. 12 We'll be happy to go over -- 13 COMMISSIONER LETZ: I think it's -- to me, it's 14 imperative that the County Clerk be trained. I mean, 'cause 15 she's the responsible party. 16 MS. BEATY: Right, exactly. 17 COMMISSIONER LETZ: So I think you need to be 18 trained. 19 MS. BEATY: I know Monday I was trying to go over 20 just the trust reconciliation, and I waited, and she had 21 somebody in her office so she couldn't make it down there. 22 But yes, so there has been some waiting. 23 COMMISSIONER REEVES: How long do you think it's 24 going to take you to complete this? 25 MS. BEATY: Once we've reconciled June, I think 7-6-15 37 1 they'll have a pretty good handle on, you know, what's going 2 on. But there's a lot of detail that needs to be printed out 3 as far as the different credit card payments that come in, 4 and then just trying to see what's there, what's outstanding. 5 So, I would hope it can be reconciled with June this week, if 6 they've gotten everything entered. And so going forward, it 7 may just be a phone call tweak, which we will be more than 8 happy to do, you know, to try to get y'all through this, so 9 -- 'cause it's a big task. 10 JUDGE POLLARD: I guess one of the things we're 11 interested in, is this going to be it? 12 MS. BEATY: Yes. 13 JUDGE POLLARD: Any more charges after this one? 14 MS. BEATY: No, this -- this will be it. 15 COMMISSIONER MOSER: This will be it. But -- 16 MS. BEATY: Well -- 17 COMMISSIONER MOSER: -- we've asked the County 18 Clerk, not just with the training being given to her, but 19 will she be able to execute all the functions of her office? 20 And she said -- 21 MS. BOLIN: Yes. 22 COMMISSIONER MOSER: -- yes. 23 MS. BOLIN: Yes. 24 COMMISSIONER MOSER: And this will be, like, next 25 week? Because if the training is over this week -- when is 7-6-15 38 1 the training going to be over, do you think? 2 MS. BEATY: We've got a little bit more time in 3 there to go past this week, but we think we can be done with 4 June, yeah, reconciled this week. And we'll have some more 5 time to help them going on for, like, July. I think if they 6 get some of the exceptions cleared so there's not so many 7 items that have to be tweaked, and we've gone over that with 8 the County Auditor and with Becky last week. If there's not 9 exceptions on the line, it'll make the reconciliation process 10 that much easier. 11 JUDGE POLLARD: Any further questions? 12 COMMISSIONER MOSER: We had on here the option to 13 go into executive session. Counselor? 14 MS. STEBBINS: Is it -- 15 COMMISSIONER MOSER: To discuss this and the 16 contract we have with Pressler Thompson, and to -- 17 MS. STEBBINS: If it's for contract negotiations, 18 we can go into executive session, but I don't know that we 19 need to negotiate the contract. If it's just to discuss 20 personnel and individual personnel's ability to perform the 21 functions of that office, we can go into executive session. 22 COMMISSIONER MOSER: You're saying on the latter, 23 we can go into executive session? 24 MS. STEBBINS: Mm-hmm. 25 COMMISSIONER MOSER: I want to go into executive 7-6-15 39 1 session. 2 JUDGE POLLARD: Does the Court agree? 3 COMMISSIONER LETZ: Fine. 4 JUDGE POLLARD: Okay, we're going to go into 5 executive session then at this time, and would ask the -- 6 MS. STEBBINS: Do you need Ms. Beaty to stay? 7 COMMISSIONER MOSER: Tracy, the County Treasurer, 8 and County Attorney, and -- 9 JUDGE POLLARD: Brenda? 10 COMMISSIONER MOSER: Brenda. 11 (The open session was closed at 9:41 a.m., and an executive session was held, the transcript of which 12 is contained in a separate document.) 13 - - - - - - - - - - 14 (Recess taken from 10:17 a.m. to 10:25 a.m.) 15 - - - - - - - - - - 16 JUDGE POLLARD: All right, the 10-minute recess is 17 over. We're back in open session now, and I've had a request 18 by the County Clerk, maybe some of her employees, to address 19 the Court too. Want to come up? 20 MS. BOLIN: Yes, sir. I just -- 21 JUDGE POLLARD: Why don't you just get to the 22 podium. 23 MS. BOLIN: I just wanted to let the Commissioners 24 know that the two that have been in training, I now have in 25 the courtroom, if you have any questions for them on what's 7-6-15 40 1 gone on, what's going on. The training that they're going 2 through right now is stuff that I had already started 3 training them on. That's part of the reason that I did not 4 make myself available to the training that they are currently 5 going through. So, if you have any questions for them, or 6 if they'd like to address the Court, I have them available. 7 COMMISSIONER BALDWIN: I don't. 8 JUDGE POLLARD: Any questions of them? 9 COMMISSIONER BALDWIN: Sir, I don't have any, thank 10 you. 11 COMMISSIONER REEVES: I have none. 12 COMMISSIONER MOSER: No questions. 13 JUDGE POLLARD: Okay. But I appreciate you coming. 14 Thank you very much. 15 COMMISSIONER MOSER: See if they have anything to 16 say. 17 JUDGE POLLARD: Do y'all want to say anything? 18 MS. CRUCES: Well, she taught me how to do 19 QuickBooks. I didn't know how to do that, and now I'm 20 learning. She taught me at the beginning, so when the new 21 people were coming in -- the outside auditors, I sort of 22 already knew how to enter it because of Becky. So, I don't 23 know... 24 JUDGE POLLARD: All right. You want to say 25 something? 7-6-15 41 1 MS. VAN KLAVEREN: Oh, I just want to say 2 basically, as far as the accountants having everything and 3 when they would ask for something, I mean, we were -- you 4 know, I feel we were pretty active on giving them what they 5 needed. The adjustments -- we made the adjustments. We even 6 stayed one night till 10:30 at night just making sure they 7 had everything. So that's -- as far as for May, you know, 8 they should have everything. We are working on closing out a 9 couple of June's. But as far as the understanding and them 10 showing Nuvia and I a lot of the entries, we've been pretty 11 active in, you know, going down there and listening and doing 12 their reports and so forth that they've requested. 13 JUDGE POLLARD: Thank you very much. 14 MS. CRUCES: We're asking for a little bit of 15 patience. Just -- you know, just bear with us. We're 16 learning as we go, you know. 17 MS. VAN KLAVEREN: All our deposits -- daily 18 deposits have been coming out pretty accurate. They've 19 taught us what to compare it to, and we've taken their advice 20 on certain things, so I feel like we're on the right track 21 pretty much. 22 JUDGE POLLARD: Feel like you're caught up? 23 MS. VAN KLAVEREN: Like I said, we've got a couple 24 of June's -- 25 JUDGE POLLARD: Still behind some? 7-6-15 42 1 MS. VAN KLAVEREN: We're ending with June's right 2 now. They're going to show us. We -- actually, I spoke with 3 Dawn, and we've already had an action plan for last Wednesday 4 or Thursday. I talked to her Wednesday. We're going to be 5 down there on Tuesday. We already had it planned to meet 6 with her Tuesday to close out June's. We've already done all 7 of our restitutions for June as well, so we're closing out 8 June right now. So, with Friday being a holiday, Monday 9 being the first day of, you know, July, we're closing out. 10 COMMISSIONER LETZ: Do y'all think y'all will be 11 able to -- are you fully trained at this point? How much 12 more training do you need? 13 MS. VAN KLAVEREN: Right now, it's pretty much the 14 monthly reconciliation stuff that we're doing right now. So 15 right now, June -- when we reconcile June's, that's going to 16 be -- we already pretty much are familiar with the daily 17 stuff and how to do all the daily entries; the checks, the 18 restitution. It's just the reconciling. And with June's, 19 that's what we are meeting for tomorrow. We had arrangements 20 to meet tomorrow with Dawn to reconcile June's. 21 COMMISSIONER LETZ: So, as soon as -- I mean, so 22 you basically think you're all trained, or will be at the end 23 of -- 24 MS. VAN KLAVEREN: Correct. As far as the monthly, 25 I think that's probably what we're going to learn most of it 7-6-15 43 1 for the month, you know, tomorrow. 2 COMMISSIONER MOSER: But the question is not 3 reconciliation. The question is training. 4 MS. VAN KLAVEREN: Training in the dailies, yes. 5 We even got with our staff as far as, you know, what they 6 need to be doing to help with a lot of the mistakes that were 7 made. I got with my staff, one of the clerks, on Wednesday 8 before we left. We stayed 40 minutes, and just talking about 9 the importance of, you know, doing daily stuff, receipting 10 everything, so she's pretty understanding that we're -- you 11 know, and it's just going to -- I don't know. We're pretty 12 firm on how aggressive we're going to be with it now if it's 13 not done, you know, that day. 14 MS. BOLIN: I think as far as the training goes, 15 once we see how they do May and we do June, we'll be good. 16 COMMISSIONER MOSER: Okay. 17 MS. VAN KLAVEREN: I feel it's just the monthly 18 that we're going to be getting more training on tomorrow. 19 COMMISSIONER MOSER: And you feel like this -- this 20 assistance by Pressler Thompson continuing, that's an 21 important thing to do? 22 JUDGE POLLARD: I'll ask Becky that. 23 MS. BOLIN: I do. To do May and have us do June 24 with somebody there to answer our questions, I do. 25 COMMISSIONER MOSER: Okay. 7-6-15 44 1 COMMISSIONER LETZ: So after June's done, y'all 2 should be ready to go? 3 MS. BOLIN: We should be ready to go. 4 COMMISSIONER MOSER: Okay. So, I will repeat my 5 motion, and I'll just redo it exactly. To insure smooth 6 transition of input into QuickBooks and the reconciliation 7 process for June, we anticipate that our fee for further 8 assistance/training of the County Clerk's office personnel 9 and reconciling June to not exceed $2,500, for a total of the 10 project to be $24,000. And I make that motion, that we 11 adjust the agreement with Pressler Thompson to increase the 12 fees by $2,400. 13 COMMISSIONER REEVES: 24? 14 COMMISSIONER MOSER: To increase the fee by $2,500, 15 excuse me. Thank you. 16 COMMISSIONER REEVES: I'll second that. 17 JUDGE POLLARD: All right. Any further discussion? 18 There being none, those in favor of the motion, signify by 19 raising your right hand. 20 (The motion carried by unanimous vote, 4-0.) 21 JUDGE POLLARD: It's 4-0, unanimous. Thank you 22 very much. I think that completes the agenda for that 23 session, and I guess we're in adjournment for that one. 24 (Commissioners Court adjourned at 10:35 a.m.) 25 - - - - - - - - - - 7-6-15 45 1 STATE OF TEXAS | 2 COUNTY OF KERR | 3 The above and foregoing is a true and complete 4 transcription of my stenotype notes taken in my capacity as 5 official reporter for the Commissioners Court of Kerr County, 6 Texas, at the time and place heretofore set forth. 7 DATED at Kerrville, Texas, this 7th day of July, 2015. 8 9 REBECCA BOLIN, Kerr County Clerk 10 BY: _________________________________ Kathy Banik, Deputy County Clerk 11 Certified Shorthand Reporter 12 13 14 15 16 17 18 19 20 21 22 23 24 25 7-6-15