1 2 3 4 5 6 7 8 KERR COUNTY COMMISSIONERS COURT 9 Special Session 10 Monday, September 28, 2015 11 9:00 a.m. 12 Commissioners' Courtroom 13 Kerr County Courthouse 14 Kerrville, Texas 15 16 17 18 19 20 21 22 23 PRESENT: TOM POLLARD, Kerr County Judge H. A. "BUSTER" BALDWIN, Commissioner Pct. 1 24 TOM MOSER, Commissioner Pct. 2 JONATHAN LETZ, Commissioner Pct. 3 25 BOB REEVES, Commissioner Pct. 4 2 1 I N D E X September 28, 2015 2 PAGE --- Commissioners' Comments 5 3 1.1 Consider/discuss, take appropriate action on 4 transfer of one 2000 Ford Taurus to Kerr County Sheriff’s Department 11 5 1.2 Consider/discuss, take appropriate action to 6 accept preliminary plat for proposed “Platinum Park” commercial development, Precinct 2 13 7 1.3 Consider/discuss, take appropriate action to 8 obtain Court authorization to advertise for bids for Kerrville South Wastewater Collection System, 9 Phase 6 Project 14 10 1.4 Consider/discuss, take appropriate action to obtain Court authorization to publish notice of 11 environmental categorical exclusion for Center Point Wastewater Facilities improvement project 17 12 1.5 Consider/discuss, take appropriate action to 13 obtain Court authorization to close Rio Vista Road on 9/29/15 and 9/30/15 to allow for road 14 repairs, Precinct 4 19 15 1.6 Consider/discuss, take appropriate action to publicly acknowledge East Kerr County Wastewater 16 Project easement & property acquisition proposals, to be publicly opened, but not read aloud 21 17 1.8 Consider/discuss, take appropriate action 18 pertaining to capital expenditures for Environmental Health Department 25 19 1.9 Consider/discuss, take appropriate action 20 regarding any changes to proposed Kerr County Budget for FY 2015-16 27 21 1.7 Public Hearing on proposed Kerr County Budget 22 for FY 2015-16 53 23 1.10 Consider/discuss, take appropriate action to adopt FY 2015-2016 Kerr County Budget 53 24 1.11 Consider/discuss, take appropriate action to 25 adopt 2015 Lake Ingram Estates Road District tax rate 56 3 1 I N D E X (Continued) September 28, 2015 2 PAGE 3 1.12 Consider/discuss, take appropriate action to adopt 2015 Kerr County Tax Rate, to include 4 maintenance and operations, interest and sinking (debt), and Lateral Roads tax rate 57 5 1.13 Consider/discuss, take appropriate action to 6 approve setting the cost for a copy of FY 2015/16 Budget 58 7 1.14 Update on status of management contract for Hill 8 Country Youth Event Center 62 9 1.15 Consider/discuss, take appropriate action to open Construction Manager at Risk proposals for 10 pre-construction services for Kerr County Jail expansion project; request architect to review 11 and provide recommendations 66 12 1.16 Consider/discuss, take appropriate action to approve design development documents for Kerr 13 County Jail Expansion as presented by DRG Architects, LLC; authorize architect to proceed 14 with construction document phase 76 15 1.17 Consider/discuss, take appropriate action to issue a Request for Proposal for inmate 16 commissary services for Kerr County Jail 88 17 1.18 Consider/discuss, take appropriate action in regards to replacing radio recording system at 18 Kerr County Sheriff’s Office 90 19 1.19 Consider/discuss, take appropriate action to renew TAC Risk Management Pool's Workers Com- 20 pensation Program; have County Judge sign same 90 21 1.20 Consider/discuss, take appropriate action to approve Kerr County Investment Policy and Broker/ 22 Dealer List for Kerr County Investment Policy in accordance with Public Funds Investment Act 91 23 1.21 Consider/discuss, take appropriate action to 24 authorize Kerr County Auditor to prepare an audit of Kerr County Emergency Services District #1 when 25 records become available 92 4 1 I N D E X (Continued) September 28, 2015 2 PAGE 3 1.22 Consider/discuss, take appropriate action to cancel 2015 Economically Distressed Areas Program 4 grant award from Texas Water Development Board 93 5 1.23 Update on status of East Kerr Wastewater Project 94 6 1.24 Consider/discuss, take appropriate action to ratify and confirm documents for 2016 Economically 7 Distressed Areas Program and 2016 Clean Water State Revolving Fund applications as approved by 8 Court Order #34264 96 9 1.25 Consider/discuss, take appropriate action on requests from appointed and elected officials to 10 appoint clerks and assistants for their offices pursuant to Local Government Code Chapter 151 98 11 1.26 Consider/discuss, take appropriate action to 12 nominate one or more persons to Kerr Central Appraisal District Board of Directors for 13 2016-2017 99 14 1.27 Consider/discuss, take appropriate action to select audit firm for FY 2014-2015 audit 15 (Executive Session as needed) 100 16 1.28 Consider/discuss, take appropriate action on personnel matter (Executive Session) 102 17 4.1 Pay Bills 102 18 4.2 Budget Amendments 111 4.4 Approve and Accept Monthly Reports 113 19 5.1 Reports from Commissioners/Liaison Committee 20 Assignments --- 5.2 Reports from Elected Officials/Department Heads 113 21 4.3 Late Bills 117 22 3.1 Action as may be required on matters discussed 23 in Executive Session 118 24 --- Adjourned 120 25 5 1 On Monday, September 28, 2015, at 9:00 a.m., a special 2 meeting of the Kerr County Commissioners Court was held in 3 the Commissioners' Courtroom, Kerr County Courthouse, 4 Kerrville, Texas, and the following proceedings were had in 5 open court: 6 P R O C E E D I N G S 7 JUDGE POLLARD: It's September the 28th, 2015. 8 It's about 9:02, maybe 9:03 a.m., and the Kerr County 9 Commissioners Court is in session. And we'll be led today 10 by -- I think it's you, Buster. Isn't it? 11 COMMISSIONER BALDWIN: Am I -- okay, we can handle 12 it. I'll ask you to rise and pray, and then we'll do the 13 pledge of allegiance. 14 (Prayer and pledge of allegiance.) 15 JUDGE POLLARD: All right. This is the part where 16 visitors that wish to speak on something that is not on the 17 agenda can come forward, identify themselves, state their 18 address and stand at the podium, and limit their talk to 19 about two, three minutes. Is there anyone wishing to do 20 that? Okay, there being none, we'll go to Commissioners' 21 comments. We'll start with Precinct 1. 22 COMMISSIONER BALDWIN: Yes, sir. As I said in my 23 prayer, we -- some of us remember our old friend Chuck 24 Brecher that was with the Sheriff's Office here at the 25 courthouse. He's one of our -- I guess our first -- first 9-28-15 6 1 guys here when we started the -- 2 SHERIFF HIERHOLZER: Not the first. 3 COMMISSIONER BALDWIN: He doesn't know. I'll take 4 care of this. When we started bringing deputies into the 5 courthouse for security, Chuck was one of the first, and he 6 was a retired D.P.S. guy, and just turned -- turned out to be 7 a great friend of everybody in the courthouse. Retired and 8 moved off to the Austin area, and his wife passed away. So, 9 you know, if you guys have a prayer life, lift him up, 'cause 10 he's really a neat guy, and -- 11 JUDGE POLLARD: He is. 12 COMMISSIONER BALDWIN: -- struggling with all of 13 that. 14 JUDGE POLLARD: Good guy. 15 COMMISSIONER BALDWIN: And there's others, but I 16 think I'll stop there. Thank you. 17 JUDGE POLLARD: Yes, sir, thank you. Precinct 2? 18 COMMISSIONER MOSER: Yeah. Thank you, Judge. I 19 want to mention something that's going extremely well, and 20 that is the roof repair out at Mooney International. Million 21 and a half dollar job, which the County put in 500,000; City 22 put in 500,000, and Mooney put in 500,000. But the most 23 important thing is -- and the credit goes to Tom Pollard. He 24 decided -- or recommended, and everybody agreed with it, to 25 let Mooney be responsible for the roof repair. That's very 9-28-15 7 1 unusual to have a renter be responsible for repairing the 2 facilities of the owners. That is the only way it can work, 3 and it's working fantastic. It's very unusual to do 4 something like that, but I think -- I just wanted to bring 5 that up as credit to your suggestion. It's working extremely 6 well. Couldn't have worked -- and Mooney's able to do all 7 their operations around -- I mean, this is not just putting 8 some patches on a roof. This is tearing out structure, 9 tearing out roofs, redoing it, and still continuing to 10 manufacture aircraft, which is critically important as far as 11 cleanliness is concerned. So, that's the only way it could 12 work. So, thanks again for your suggestion. 13 COMMISSIONER BALDWIN: I agree with Commissioner 2. 14 JUDGE POLLARD: All right, thank you. I don't have 15 anything. Well, I would have something to say about what 16 happened Saturday night out at the Ag Barn, but I don't want 17 to steal anybody's thunder over there. I think it's 18 appropriate that Commissioner Letz or Reeves address that. 19 So, next is Commissioner Letz. 20 COMMISSIONER LETZ: I'll add one thing to what 21 Commissioner Moser said, and just to emphasize again, the 22 reason it's worked so well is that Mooney is able to 23 schedule -- or work out a schedule for the construction with 24 the contractor, and that's what's working. Well, if we were 25 in charge of trying to do that, it would have been a 9-28-15 8 1 nightmare, so -- or the City. I mean, it's -- you know, it's 2 just a matter -- or the Airport Board, for that matter. I 3 mean, to have -- Mooney is able to talk to the contractor and 4 say, "We need to have this done now and this done the next 5 day," so it has worked out really, really well. Only thing 6 I'll mention about the stock show is that I won. 7 JUDGE POLLARD: You did. 8 COMMISSIONER LETZ: I won second prize, so I was 9 quite happy. My nephew Chris called me about 10:30 and said, 10 "You got $2,500 in Rick's Furniture," so I was happy about 11 that. 12 COMMISSIONER MOSER: Wow. 13 COMMISSIONER BALDWIN: I smell a rat here, I'm 14 telling you. (Laughter.) 15 COMMISSIONER REEVES: I've gone -- 16 JUDGE POLLARD: What did you win? 17 COMMISSIONER REEVES: I've gone 32 years, and I got 18 a one-night stay at a bed and breakfast in Fredericksburg. 19 COMMISSIONER BALDWIN: I see. 20 COMMISSIONER REEVES: No, it was very successful. 21 Between 700 and 800 attended the event Saturday night. A lot 22 of compliments. Preliminary numbers look like over $100,000 23 in profits, which go back to scholarships, the auction. And, 24 you know, this was the first of three big events that are 25 going on out there in the next six, seven days. This 9-28-15 9 1 Saturday night is the wild game dinner that the 4-H will 2 sponsor, and then have to turn the room over, because Monday 3 night, Hill Country Telephone Co-Op, one week from today, 4 will have their annual directors -- membership meeting. 5 They'll have 700 or 800 people out there. And while we're 6 talking about food, one other event at the Mountain Home Fire 7 Department, good steak dinner, and invite everybody else to 8 support the fire department. That's one of the major 9 fundraisers, and I think the Judge and Number 1 can attest to 10 some pretty good eating out there. 11 COMMISSIONER BALDWIN: I already have my tickets. 12 COMMISSIONER REEVES: Good. 13 JUDGE POLLARD: Good chow. Notice that it's the 14 two that are the widest. 15 COMMISSIONER REEVES: Yeah, we're all -- 16 COMMISSIONER BALDWIN: Well, we do it for the 17 community, though. 18 JUDGE POLLARD: Yeah. (Laughter.) Somebody's got 19 to do it, right? 20 COMMISSIONER REEVES: But a lot of great 21 compliments on the event center. A lot of people, but it 22 wasn't overcrowded, and room to move around and everything 23 there. So, a lot of great compliments on that new facility. 24 COMMISSIONER BALDWIN: Fantastic. 25 JUDGE POLLARD: Let me add to that, that I sat at a 9-28-15 10 1 table with a county commissioner from Burnet County, and his 2 wife and daughter. His daughter had won a scholarship last 3 year at this event, so she was down helping sell tickets and 4 all, and so parents came. And some of the scholarship money 5 came back, because they bought several things, including a 6 gun ticket. Anyway, the first thing he told me when he 7 introduced himself to me, he said, "How did you guys do this? 8 We want a facility like this in our county. It's the most 9 beautiful facility that we've ever seen." And I also have 10 heard that -- that TAC had their appraiser down this past 11 week, and he was going around looking at all of the county 12 improvements for purposes of insuring them through our TAC 13 program of insurance, and he has told -- I think he told Jody 14 and somebody else that that facility out there is the most 15 beautiful and the best built one that he's seen ever in 16 Texas. 17 So, we're getting quite a reputation for it out 18 there. It's doing what we want it to do. It's blossoming. 19 And let me tell you something else; of those 700 or 800 20 people that came, that's -- they spent a lot of money. And 21 -- and for the first time, one of the events is they always 22 sell 500 tickets for $100 each for a bunch of guns, for a 23 chance to draw -- I think it was 30 guns. And this is the 24 first time they've ever sold all 500 tickets. And there were 25 other venue-type things that they sold out all the tickets 9-28-15 11 1 on. That kind of stuff hasn't happened at the past ones. 2 It's really -- it's really blossoming, and it's being very 3 successful. And all of that money goes into scholarships, so 4 it's really a -- a good way to spend your money out there. 5 We're real proud of it, proud of what's it's doing. All 6 right, any other comments? Okay. We'll go to Item 1.1 on 7 the agenda; consider, discuss, and take appropriate action on 8 transfer of one 2000 Ford Taurus to the Kerr County Sheriff's 9 Department. Mr. Davis. 10 MR. DAVIS: Good morning, Judge, Commissioners. 11 This is a vehicle that the Juvenile Board, a number of months 12 ago, had returned to the county as a surplus vehicle. The 13 vehicle's been sitting in our parking lot for a number of 14 months, and I brought this before the Court a few months ago, 15 and there was no decision made. The Sheriff had some 16 interest, but wanted to look at the vehicle. I believe that 17 Clay Barton has looked at the vehicle, and it's something 18 they're interested in. We do not, as the Juvenile Probation 19 Department, or for that matter, the J.D.C., we do not retain 20 that vehicle. That is the vehicle that -- it's not been 21 assigned currently, and I think that we would like to request 22 that vehicle be transferred or assigned to the Sheriff's 23 Department. They've looked at it, and they're interested in 24 having that vehicle, if this Court would agree to that. 25 COMMISSIONER MOSER: I have a question. So, we've 9-28-15 12 1 had it for a couple months and it hasn't been used? 2 MR. DAVIS: Correct, yes, sir. 3 COMMISSIONER MOSER: Why do we have something 4 sitting around for a couple of months that's not used? 5 MR. DAVIS: Well, no one took any action on it. 6 The Court, the last time we were here, said we would look at 7 the vehicle -- 8 COMMISSIONER MOSER: Oh, I see. 9 MR. DAVIS: -- and determine what to do with it, 10 and so we were trying determine that. 11 COMMISSIONER MOSER: Got you. 12 MR. DAVIS: And that's good. 13 COMMISSIONER MOSER: Yeah, thank you. That makes 14 sense, thank you. 15 COMMISSIONER LETZ: Move approval. 16 COMMISSIONER REEVES: Second. 17 JUDGE POLLARD: Okay. It's been moved and seconded 18 that the 2000 Ford Taurus be transferred from the juvenile 19 department to the Sheriff's department. This is Item 1.1 of 20 the agenda. Is there any further discussion? There being 21 none, those in favor of the motion, signify by raising your 22 right hand. 23 (The motion carried by unanimous vote, 4-0.) 24 JUDGE POLLARD: It's 4-0, unanimous. 25 MR. DAVIS: Thank you. 9-28-15 13 1 JUDGE POLLARD: Thank you. 2 COMMISSIONER MOSER: Thank you. 3 JUDGE POLLARD: All right. 1.2; consider, discuss, 4 and take appropriate action for the Court to accept the 5 preliminary plat for the proposed, quote, Platinum Park, 6 unquote, commercial development. Charles Messer Survey 7 Number 41, Abstract Number 254, and Deed Record Volume 1396, 8 Page 397. It's in Precinct 2, is where it's located. Mr. 9 Hastings. 10 MR. HASTINGS: Thank you. We presented this 11 concept plan for Platinum Park commercial development back in 12 July of this year. It's a proposed 8.3-acre commercial 13 subdivision with three lots and a public road. It's located 14 in Center Point in the high-density development area, and 15 it's served by Aqua Texas water provider. The lots are 16 proposed to be served by O.S.S.F.; however, public sewer is 17 anticipated to be reasonably available at some point in the 18 future from the East Kerr County wastewater project. And the 19 minimum lot size per Kerr County subdivision rules and 20 regulations is 1 acre. The subdivision will consist of Lots 21 1 through 3 at 5.58 acres, 1.08, and 1.05 acres, 22 respectively. There will be no public hearing since the 23 property is unplatted land currently. At this time, we ask 24 the Court to accept the preliminary plat for Platinum Park 25 commercial subdivision development, Charles Messer Survey 9-28-15 14 1 Number 41, Abstract Number 254, and Deed Record Volume 1396, 2 Page 397. 3 COMMISSIONER MOSER: So moved. 4 COMMISSIONER LETZ: Second. 5 JUDGE POLLARD: Been moved and seconded for 6 acceptance of the preliminary plat for Platinum Park. This 7 is Item 1.2 on the agenda. 8 COMMISSIONER LETZ: One question, Judge. 9 JUDGE POLLARD: Mm-hmm? 10 COMMISSIONER LETZ: The -- Charlie, on the road, it 11 says public right-of-way. Is it going to be 12 County-maintained, or -- 13 MR. HASTINGS: Yes. 14 COMMISSIONER LETZ: Okay. 15 JUDGE POLLARD: So it will be built according to 16 county specs? 17 MR. HASTINGS: Yes, sir. 18 JUDGE POLLARD: Any further discussion or 19 questions? There being none, those in favor of the motion, 20 signify by raising your right hand. 21 (The motion carried by unanimous vote, 4-0.) 22 JUDGE POLLARD: It's 4-0, unanimous. Let's go to 23 Item 1.3 on the agenda; consider, discuss, and take 24 appropriate action to obtain Court authorization to advertise 25 for bids for the Kerrville South Wastewater Collection 9-28-15 15 1 System, Phase 6, Precincts 1 and 2. Mr. Hastings. 2 MR. HASTINGS: Kerr County is proposing to use 3 funding from the Clean Water State Revolving Fund program and 4 the Economically Distressed Areas Program for the design and 5 construction of various wastewater facility improvements 6 owned and operated by Kendall County Water Control 7 Improvement District Number 1; specifically, construction of 8 a basin in the southern half of the previously disturbed site 9 at the KCWCID Number 1 wastewater treatment facility. The 10 majority of the wastewater project has already been cleared 11 environmentally; however, this was something that was added 12 late in the game. It also needs to be environmentally 13 cleared, so in accordance with Texas Water Development 14 Board's environmental review process, which was established 15 at 31 Texas Administrative Code, Chapter 375, Subchapter E, 16 for projects to be funded through the Clean Water State 17 Revolving Fund program, and consistent with the National 18 Environmental Policy Act, 42 U.S. Code, Section 4321, the 19 Executive Administrator of the Texas Water Development Board 20 has determined that the proposed action identified above may 21 be exempted from formal environmental review requirements 22 because it's on a previously disturbed site. 23 Notice of this proposed categorical exclusion 24 funding must be published in the local newspaper to allow 25 concerned parties to submit comments regarding this 9-28-15 16 1 determination. The required notice as prepared by the Texas 2 Water Development Board is attached in your packet. 3 Additionally, the Texas Water Development Board has mailed 4 out notifications to interested parties as indicated by the 5 attached letter, and is also in the packet. At this time, we 6 request the Court to authorize publication of an 7 environmental categorical exclusion for the Center Point 8 Wastewater Facilities improvement project in the Kerrville 9 Daily Times for October 2nd and October 9th, 2015. 10 COMMISSIONER MOSER: So moved. 11 COMMISSIONER BALDWIN: Center Point -- 12 COMMISSIONER LETZ: Wait, wait, wait. I think 13 we're leaving one item off. The Judge called 3, and you did 14 4. You called 1.3? 15 JUDGE POLLARD: I called 1.3. 16 COMMISSIONER LETZ: And I believe what you talked 17 on is 1.4. 18 MR. HASTINGS: Probably. 19 COMMISSIONER MOSER: That's true. Call the item on 20 what he just said; I'll make a motion. 21 MR. HASTINGS: I was out of order. I apologize. 22 JUDGE POLLARD: No problem. All right. Call 23 one -- I've already called 1.3. 24 COMMISSIONER MOSER: Yeah. Call 1.4. He just 25 spoke to 1.4. 9-28-15 17 1 JUDGE POLLARD: Okay. 1.4; consider, discuss, and 2 take appropriate action to obtain Court authorization to 3 publish notice of environmental categorical exclusion for the 4 Center Point wastewater facilities improvement project, 5 Precincts 2 and 3. Mr. Hastings is already up there. 6 COMMISSIONER MOSER: In accordance with what 7 Mr. Hastings just said and what he cited in proceedings of 8 the court, I move for approval of Item 1.4, per his 9 delineation. 10 COMMISSIONER LETZ: Second. 11 JUDGE POLLARD: It's been moved and seconded that 12 the Court authorize public notice of environmental 13 categorical exclusion for the Center Point wastewater 14 facilities improvement project pursuant to Item 1.4 on the 15 agenda. Is there any further discussion or question? There 16 being none, those in favor, signify by raising your right 17 hand. 18 (The motion carried by unanimous vote, 4-0.) 19 JUDGE POLLARD: It's 4-0, unanimous. Now let's go 20 back to 1.3, and I've already called that one. Is there a 21 motion on that one? 22 COMMISSIONER MOSER: Charlie? 23 MR. HASTINGS: I'll make a presentation on that. 24 JUDGE POLLARD: All right, go ahead. 25 MR. HASTINGS: I apologize. Kerrville South Phase 9-28-15 18 1 6 wastewater project consists of constructing first-time 2 sewer access to an apartment complex in the Kerrville South 3 area and modifying an existing lift station to handle 4 additional connections. This is the sixth and final phase of 5 a project that has resulted in abandonment of over 300 septic 6 systems, resulting in cleaner surface water in Camp Meeting 7 Creek. The schedule for the project consists of advertising 8 for bids October the 2nd and 9th in the Kerrville Daily 9 Times, receiving the bids on October the 23rd at 3 p.m., and 10 then opening the bids at 3:15 the same day; opening on the 11 23rd, and then awarding the construction contract at the 12 regular Commissioners Court meeting of October 26th. We 13 respectfully request the Court to authorize the advertisement 14 of bids for the Kerrville South, Phase 6, wastewater project 15 in the Kerrville Daily Times for October the 2nd and October 16 the 9th, 2015. 17 COMMISSIONER MOSER: I'd just like to clarify that 18 in the agenda item, it's appropriate action to obtain Court 19 authorization to advertise for bids. We need to make sure 20 that that's for bids for construction, okay. That's what it 21 is, okay. 22 MR. HASTINGS: Yes, it is. 23 COMMISSIONER MOSER: So, that's the only change I 24 would make to what Mr. Hastings said. 25 COMMISSIONER BALDWIN: And the -- 9-28-15 19 1 COMMISSIONER MOSER: And I was going to say, I move 2 for approval. 3 COMMISSIONER BALDWIN: And the construction would 4 mean the hookup to the apartments all the way out to the -- 5 connecting to the city of Kerrville? 6 MR. HASTINGS: Yes, sir. 7 COMMISSIONER BALDWIN: They're going to do all of 8 that work in between? 9 MR. HASTINGS: Yes, sir. 10 COMMISSIONER BALDWIN: Okay. Second. 11 JUDGE POLLARD: It's been moved and seconded that 12 the Court authorize advertising for RFP for construction of 13 the Kerrville South wastewater collection system pursuant to 14 Item 1.3 on the agenda. Is there any further discussion? 15 There being none, those in favor, signify by raising your 16 right hand. 17 (The motion carried by unanimous vote, 4-0.) 18 JUDGE POLLARD: It's 4-0, unanimous. All right. 19 1.5; consider, discuss, and take appropriate action to obtain 20 Court authorization to close Rio Vista Road on September 29, 21 2015, and September 30th, 2015, to allow for road repairs. 22 Mr. Hastings. 23 MR. HASTINGS: Thank you. Rio Vista Road, located 24 off of State Highway 39 between Ingram and Hunt, is in need 25 of repairs due to groundwater movement. This section of 9-28-15 20 1 roadway is narrow. It's adjacent to a one-lane bridge, and 2 therefore, it will be necessary to close the road while 3 making repairs. Although the closure is anticipated to last 4 four to six hours for repairs, Road and Bridge is requesting 5 authorization to close it for two days in case of inclement 6 weather or other unforeseen events. We respectfully request 7 the Court to authorize the closure of Rio Vista for two days, 8 September 29th and 30th, 2015, to allow for road repairs, 9 Precinct 4. 10 JUDGE POLLARD: Any questions? 11 COMMISSIONER REEVES: I'd just like to make a 12 comment, that when Mr. Hastings called me about this closure, 13 pretty short notice. Caused me a little bit of concern on 14 such short notice. I mean, they're going to close it 15 tomorrow. I have visited with the owners of Vista Camps; it 16 will not create any undue hardship on any of their 17 operations, where they might have large groups coming in. 18 They will have a group coming in, 200 to 300 people, on 19 Friday, so we need to stick to these two days on closure. 20 And with that comment, I'll make a motion to approve the 21 item. 22 COMMISSIONER BALDWIN: Second. 23 JUDGE POLLARD: Been moved and seconded for 24 approval of Item 1.5, that is the closure of Rio Vista Road 25 on September 29 and September 30 of 2015. This is Item 1.5 9-28-15 21 1 on the agenda. Any further discussion? There being none, 2 those in favor, signify by raising your right hand. 3 (The motion carried by unanimous vote, 4-0.) 4 JUDGE POLLARD: It's 4-0, unanimous. 1.6; 5 consider, discuss, and take appropriate action on Court's 6 public acknowledgment of East Kerr County Wastewater Project 7 easement and property acquisition proposals. Proposals 8 received will be publicly opened, but not read aloud. 9 Mr. Hastings. 10 MR. HASTINGS: Through the engineering contract 11 with Tetra Tech Engineering, approximately 75 easements have 12 been identified and surveyed to accommodate the installation 13 and operation of the proposed East Kerr County Wastewater 14 Project. The Court authorized issuance of Request for 15 Proposals earlier this summer for easement and property 16 acquisition. Three firms responded, and in accordance with 17 the RFP, the sealed proposals are going to be publicly opened 18 and acknowledged, but not read aloud, at the regular meeting 19 of Court today on September 28th, 2015. And in addition to 20 acknowledging the proposals, the Court should also appoint a 21 committee to evaluate each proposal in accordance with 22 Section 4.2 of the RFP, and bring back a recommendation for 23 the Court to consider at its regular meeting scheduled for 24 October 12, 2015. The evaluation criteria prescribed in 25 Section 4.2 of the RFP consists of grading proposal as 9-28-15 22 1 follows: experience and completeness of proposal, 30 percent; 2 past performance of offerer, 20 percent; reasonableness of 3 proposed fees, 30 percent; and ability to commit personnel 4 time, resources, et cetera, 20 percent. At this time, we 5 request the Judge to open the sealed proposals, publicly 6 acknowledge each proposal with the name of the firm, but not 7 read aloud the proposals. We further request the Court to 8 appoint a committee to review each proposal and prepare a 9 recommendation to be considered by the Court at its regular 10 meeting scheduled for October 12th. 11 JUDGE POLLARD: All right. The first proposal is 12 from C.R.M.C.; that's Camino Real Mineral Company; 13 acknowledge receipt of it, but I'll not read it out loud. 14 Second one is from Lockwood, Andrews, and Newnam, Inc.; 15 acknowledge receipt of that, but will not read it aloud. 16 COMMISSIONER BALDWIN: And the reason we're not 17 reading them aloud is in case we go back out for bids again? 18 MR. HASTINGS: No, sir. We -- we want to give the 19 committee that reviews this an opportunity to grade them and 20 come up with whoever is the best, most qualified applicant 21 based on the RFP. 22 COMMISSIONER LETZ: These are RFQ's more than 23 RFP's. They're RFP's, but -- 24 COMMISSIONER MOSER: Qualifications. 25 COMMISSIONER LETZ: -- there's qualifications in 9-28-15 23 1 here for the professional services. 2 JUDGE POLLARD: This -- the last one, the third and 3 last one is from C.L.S., Contract Land Staff, L.L.C., Sam 4 Nassour, director. They're out of Austin. That's 5 acknowledged as well. 6 COMMISSIONER MOSER: Charlie, just for 7 clarification, this -- these RFP's, this is a response to 8 requirements that -- that this will be a cost basis for an 9 overall "not to exceed," correct? 10 MR. HASTINGS: That's what we have used in the 11 past, yes, sir. 12 COMMISSIONER MOSER: Okay. I just wanted to make 13 sure that that's -- 'cause this is, you know, kind of a vague 14 thing going out, looking at property, evaluating it, and 15 negotiating prices and all that kind of stuff. And -- but 16 for their services, this is for -- their services are not to 17 exceed a certain -- whatever they bid? 18 MR. HASTINGS: Yes, and that's something that we 19 can specify at the time when we select a firm. 20 COMMISSIONER MOSER: Right. 21 MR. HASTINGS: We can negotiate with them. 22 COMMISSIONER MOSER: Okay, just for clarification. 23 COMMISSIONER LETZ: Since we're going to be going 24 out -- or they're going to be going out and making offers, 25 it's probably better for them not to know what our maximum 9-28-15 24 1 amount is that we are authorizing. 2 COMMISSIONER BALDWIN: Yeah, that's what I was -- 3 COMMISSIONER MOSER: Right. 4 COMMISSIONER LETZ: There's also a lot of federal 5 requirements we've got to make sure the companies are in 6 compliance with. 7 COMMISSIONER MOSER: So, this -- this agenda item 8 is to, number one, open them, which we've done. Number two, 9 to appoint a committee -- 10 JUDGE POLLARD: Right. 11 COMMISSIONER MOSER: Okay. To evaluate. 12 JUDGE POLLARD: Anybody want to make a motion with 13 regard to the appointments? 14 COMMISSIONER REEVES: Can we? You read the agenda 15 item. I have a question if we can do it. 16 JUDGE POLLARD: It didn't say that. 17 COMMISSIONER BALDWIN: I don't see "appointment" 18 there anywhere. 19 COMMISSIONER MOSER: Well, that's what -- that's 20 the action that's required. 21 COMMISSIONER LETZ: Well, we could acknowledge -- 22 the way we've generally done them in the past, we can 23 acknowledge them and appoint a group to evaluate, come back 24 for review. I'll make a motion that we accept the 25 acknowledgment the Judge read into the record and appoint the 9-28-15 25 1 County Attorney, County Engineer, Commissioner Moser, -- 2 COMMISSIONER MOSER: And Letz. It's kind of -- 3 it's a very important thing for 75 pieces of property, so -- 4 and it goes through Precincts -- 5 COMMISSIONER LETZ: 2 and 3. 6 COMMISSIONER MOSER: -- 2 and 3. So, I'll second. 7 JUDGE POLLARD: All right. It's been moved and 8 seconded. I've already read aloud who the three were, so 9 it's been moved and seconded that the committee -- it's the 10 recommendation that the following people serve on the 11 committee; it's Mr. Hastings, the County Engineer, the County 12 Attorney, and Commissioners Moser and Letz. Did I miss 13 anybody? 14 COMMISSIONER MOSER: That's it. 15 JUDGE POLLARD: All right. Is there any further 16 discussion? There being none, those in favor, signify by 17 raising your right hand. 18 (The motion carried by unanimous vote, 4-0.) 19 JUDGE POLLARD: It is 4-0, unanimous. Well, the 20 next item is a timed item, and it's not 9:45 yet, so we'll 21 have to skip to 1.8; consider, discuss, and take appropriate 22 action pertaining to capital expenditures for Environmental 23 Health Department. Commissioners Letz and Reeves. 24 COMMISSIONER LETZ: This was on the agenda at the 25 last meeting. There was a question about the capital 9-28-15 26 1 expenditures for the Environmental Health Department, and the 2 main question was what are we going to do with vehicles? And 3 I think, based on our budget situation -- Commissioner Reeves 4 and I visited a little bit. We're going to recommend 5 deferring any vehicles until next year. And the other items, 6 the fencing, improvements at the Animal Control facility, are 7 included, and they'll be addressed in the next agenda item as 8 modifications to the final budget. So, I don't think any 9 action is needed here. But, Bob? 10 COMMISSIONER REEVES: No, I tend to agree that the 11 stuff that has to be repaired, remediated, or built, we've 12 addressed those items. And as bad as I know Mr. Garcia needs 13 some vehicles, I feel we're going to have to wait at least 14 one more year before we can start a cycle of getting 15 vehicles, just because of monetary concerns. 16 JUDGE POLLARD: These -- these improvements that 17 need to be made are necessary in order to qualify for -- 18 primarily for safety factors out there. 19 COMMISSIONER LETZ: Right. 20 JUDGE POLLARD: It's really kind of a mess. Very 21 -- very dangerous the way it is now. 22 COMMISSIONER LETZ: Yeah. 23 JUDGE POLLARD: We need to make those repairs. All 24 right. Anything further? There's no comments. No motion is 25 necessary? 9-28-15 27 1 COMMISSIONER REEVES: No, sir. 2 COMMISSIONER LETZ: Correct. 3 JUDGE POLLARD: All right. 1.9; consider, discuss, 4 and take appropriate action regarding any changes to the 5 proposed Kerr County budget for fiscal year 2015 and '16. 6 You've all been furnished with a copy of it. Hopefully 7 you've had time to review it. Do you have any questions? 8 COMMISSIONER LETZ: Sheriff, is there one 9 additional one that you talked to me about? 10 SHERIFF HIERHOLZER: Yes. Well, there is. I don't 11 know if James was -- 12 MR. ROBLES: We haven't had time to update the 13 sheet, but if he wants to explain it -- 14 SHERIFF HIERHOLZER: I can explain what we've had 15 come up in the last week, and it actually ends up being a 16 savings, but it's a way around getting it. We currently have 17 a radio recording system out at the Sheriff's Office which is 18 over 12 years old. 19 COMMISSIONER BALDWIN: You're using the word 20 "recording"? 21 SHERIFF HIERHOLZER: Recording. It records all 22 radio traffic for the Sheriff's Office. That system has a 23 maintenance contract that is in the current proposed budget 24 under the Sheriff's Office, $4,260.14. The system is not 25 functioning correctly. We've had all kinds of issues; it's 9-28-15 28 1 just outdated, and they're saying we're going to have issues 2 with the new radio system coming online and with this one 3 even being compatible. To replace that system is $9,679. 4 So, first off, what I'm proposing to do in that budget is 5 take away the $4,260.14 which is budgeted for the maintenance 6 contract, do away with that and add into a capital 7 expenditure the $9,679, okay? Which is a shortfall in my 8 budget and in there of $5,418.86. But if you look under our 9 courthouse security budget, 29, the maintenance contract in 10 courthouse security budget for the camera system and all that 11 that goes along with it, what is budgeted is $49,992, right 12 at $50,000. 13 Due to the lightning strike and the insurance 14 company replacing a lot of what we have in here, I talked 15 with Guardian last week, and that budget -- and that cost is 16 going to drop to 40,765.84, which is a difference of 17 $9,226.16, I'm proposing that you cut out of that courthouse 18 security budget. Now, that gives you the $9,226.16 from the 19 courthouse security budget, but I still had the shortfall of 20 the $5,418 in the Sheriff's Office maintenance and capital 21 outlay. So, what I would ask is that you give me the 22 difference in those to pay up to -- pay that 9,000 for the 23 recording system, which would in all give the County a 24 savings out of my budget of $3,807.30. Now, the courthouse 25 security budget is a different fund budget; it's Fund 29. 9-28-15 29 1 But I believe that the way it's always been, there's never 2 been enough fees to pay for that budget, and a lot of that 3 still had to be supplemented by the general fund or fund 4 balance from somewhere else. This still gives that back. I 5 just need to transfer that so it's a zero cost. Clear as 6 mud? 7 COMMISSIONER BALDWIN: Yeah. I haven't a clue what 8 you said. 9 JUDGE POLLARD: It's just moving some around. 10 We're still going to get his budget -- 11 SHERIFF HIERHOLZER: I'm having to move some around 12 between my budgets, but it's -- in the end, the bottom line 13 is the County gets back, or that's cut out of that, 14 $3,807.30. 15 JUDGE POLLARD: Because of a lightning strike. 16 COMMISSIONER LETZ: And we get a new recording 17 system for the Sheriff, which is needed. 18 SHERIFF HIERHOLZER: For the radio system, which is 19 needed. 20 JUDGE POLLARD: All right. 21 SHERIFF HIERHOLZER: All right. 22 JUDGE POLLARD: Any further questions or comments? 23 COMMISSIONER BALDWIN: So, that's -- so that's 24 being added into this list here? 25 COMMISSIONER LETZ: Right. 9-28-15 30 1 COMMISSIONER BALDWIN: All right. Okay. I've got 2 a few questions. 3 JUDGE POLLARD: Okay, go ahead. 4 COMMISSIONER BALDWIN: Item 3 and 4, the District 5 Courts. Worksheet for Kerr County's share of expenses. What 6 specific expenses are we talking about? 7 MS. DOSS: The payroll expenses. We allocate them 8 -- we allocate the payroll in between the counties that are 9 in those. 10 COMMISSIONER BALDWIN: Yeah. 11 MS. DOSS: In the 216th and 198th. 12 COMMISSIONER BALDWIN: We just kind of left ours 13 out? 14 MS. DOSS: Yes, I did not update it. 15 COMMISSIONER BALDWIN: Okay. Okay, that's cool. I 16 can see how that works. Item 5, Environmental Health. We 17 just talked about doing some things with Mooney over there, 18 and here we have a capital outlay of 33,000. What is the 19 33,000 for? I can't remember. 20 COMMISSIONER LETZ: This is to add fencing and the 21 cat kennels, and some other kennel repairs. 22 COMMISSIONER BALDWIN: Buildings? 23 COMMISSIONER LETZ: Yeah. 24 COMMISSIONER BALDWIN: The buildings. 25 COMMISSIONER LETZ: It's in the building repairs or 9-28-15 31 1 capital improvements in the building. 2 COMMISSIONER BALDWIN: Okay, thank you. Number 7. 3 COMMISSIONER LETZ: And, Buster, just go back to 4 that. Somehow, the reason it's coming out of -- we had to do 5 this change here is that this Court had thought that that 6 facility was included in the last C.O. It was not. It was 7 left off somehow, and that's why we're having to do a budget 8 amendment to take it out of this budget and cut back a little 9 bit. 10 COMMISSIONER BALDWIN: Yeah. That's a good thing 11 to do. Juvenile Probation, revisions of proposed raises and 12 corrections in personnel. Now, I'm not asking you to go back 13 over what all that is, but is that -- did we approve of all 14 of those things? Yes? 15 JUDGE POLLARD: I think we did. Jason gave us a 16 nice long talk about it. 17 MS. DOSS: I believe in the proposed budget, we had 18 some positions that were put in as full-time, and they were 19 moved to part-time. 20 COMMISSIONER REEVES: And this is actually 21 reducing -- 22 MS. DOSS: Yes. 23 COMMISSIONER REEVES: -- the budget by that amount? 24 MS. DOSS: Yes, sir. 25 COMMISSIONER BALDWIN: Okay. And then one final 9-28-15 32 1 one, the last one that just got on there, Number 10. 2 Alternate Dispute Resolution for $6,000. I got to tell you, 3 I'm a -- I love what they do, but this business of coming in 4 at the eleventh hour asking for more money when we sit here 5 and scream at each other, telling each other how bad it is 6 and we don't have any money, and then we're going to come 7 along and approve this? I can't do that. I'm not in favor 8 of that. If we're going to do that, I'm going to put my 9 police officer back on, the Interstate 10 police officer back 10 in here, so we can actually have an opportunity to have a 11 function that pays for itself, and possibly make a little 12 money, instead of spending money all the time. So, I'm 13 against that. If you approve it by majority vote, I'll never 14 bring it up again, but I'm against it. I just think it's -- 15 why didn't they come in in the normal budget process? 16 JUDGE POLLARD: Well, and I don't think there's any 17 excuse for that, because they're aware of when the budget's 18 adopted. They've been submitting their budget requests for 19 years on time, and I think somebody just let something slip 20 between the cracks this time. And he came over kind of hat 21 in hand, Ed Reaves did, and asked for this. He made 22 calculations that pretty well justify it, but -- and those 23 were to the effect that 50 percent or slightly better of all 24 of the mediations that they have over at that center are from 25 Kerr County, and so Kerr County was not paying 50 percent of 9-28-15 33 1 their expense to do that, correct? That indicated another 2 $6,000 would have to be -- and he was a little bit 3 embarrassed about it; I have to tell you that. He was with 4 hat in hand, so I think he -- he's sorry that that happened. 5 But you're correct, he came over after -- after the budget 6 was essentially adopted, you know. 7 COMMISSIONER MOSER: Proposed budget. 8 JUDGE POLLARD: Mm-hmm. 9 MS. DOSS: May I say something? This is a 10 dedicated fund. It has revenue that comes from the County 11 and District Clerk collection fees -- 12 JUDGE POLLARD: Yeah. 13 MS. DOSS: -- that are dedicated for this use. 14 It's not general fund money. 15 JUDGE POLLARD: Yeah. And I think there's -- he 16 said that -- what, $40,000 in that fund? 17 MS. DOSS: Yes, sir. 18 JUDGE POLLARD: In the budget. 19 MS. DOSS: 40,000 in fund balance, not in the 20 budget. 21 JUDGE POLLARD: I offer no excuse for it. 22 COMMISSIONER BALDWIN: Well, that's fine. 23 COMMISSIONER MOSER: Brenda, just for 24 clarification, what you've given us today is the 2015-16 25 budget summary as of September 23rd? 9-28-15 34 1 MS. DOSS: Yes, sir. 2 COMMISSIONER MOSER: And these changes that are 3 here, are they reflected in the -- 4 MS. DOSS: Yes. 5 COMMISSIONER MOSER: They're reflected in here? 6 MS. DOSS: Except for Number 11. Do you have a 7 Number 11 on your list of changes? 8 COMMISSIONER BALDWIN: Yes. 9 COMMISSIONER MOSER: Well, I've -- 10 MS. DOSS: Oh, and then what we just -- what the 11 Sheriff just spoke about. I did not know about that until 12 just now. 13 COMMISSIONER MOSER: But there's a Number 11. I 14 don't see any -- 15 COMMISSIONER BALDWIN: Nobody knows what he just 16 said. 17 MS. DOSS: Okay. 18 MR. ROBLES: He came in a little -- about, you 19 know, 30 minutes before; we didn't have time to change the 20 sheets. 21 COMMISSIONER MOSER: And so what's Number 11? 22 MS. DOSS: Number 11 is the J.P. increase of $500 23 to her conferences. Did you not get that one? 24 COMMISSIONER MOSER: Yeah, okay, it's in here. 25 Okay. I want to make -- this is going to be late, too. 9-28-15 35 1 MS. DOSS: Okay. 2 COMMISSIONER MOSER: But not to you, but for the 3 whole Court. I want to read something that I received. I 4 talked to Bill Blackburn last Thursday, and I think everybody 5 knows who Bill Blackburn is. 6 JUDGE POLLARD: He's got a famous son who's a 7 sports announcer. 8 COMMISSIONER MOSER: Right, and he was head of 9 Christian area ministries, I think, well-known around 10 the county. He said, I was getting some audio books. When I 11 came to check them out, there was -- this is at the library. 12 There was a young woman trying to check out some books. She 13 had a baby in arms and a little girl besides her who was 14 probably about four years old. The librarian apparently told 15 the woman what the cost would be since she lived in the 16 county, outside the city. The mother obviously did not have 17 the money. She tried to tell the little girl that they could 18 not take home the books they had picked out. The mother did 19 not express anger, but she took the little girl by the hand, 20 and they left with the little girl crying. Last week -- this 21 is still Bill -- I was returning some audio books, and a 22 mother and little girl, about five, were coming out of the 23 library. Again, the little girl was crying as the mother 24 explained they did not have the money for the library card 25 that costs so much. 9-28-15 36 1 The library cards cost $35. In the past, -- we've 2 talked about this a number of times -- the County has 3 contributed half the operating costs. We haven't done that 4 since 2011. There's a not-for-profit organization now that, 5 with funds that they receive, they buy library cards for 6 underprivileged youth that live outside the city for cases 7 like this. And they -- I forgot how many they've purchased 8 to-date, but anyway, it is possible for the County to 9 contribute some funds to that not-for-profit to purchase 10 library cards for students, for underprivileged youth that 11 can have a library card so they have access to the library. 12 I think that's critically important. And what I'd like for 13 it to be considered as part of this budget is adding $25,000 14 to the budget for -- to be given to -- as needed and as 15 identified, to the not-for-profit to buy library cards for 16 students that live outside -- for children, not students. 17 Children that live outside the city that cannot afford 18 library cards. 19 They've done this. They have a vetting process by 20 with which to decide that. It's legal, according to the 21 County Attorney. We can do that. We can transfer those 22 funds, and it will be a way to find out how many -- and if we 23 did that, that would be buying something like 700 cards for 24 students -- I mean, for underprivileged youth. According to 25 the records, there were probably about 300 students that -- 9-28-15 37 1 living outside the city that used to use the library that do 2 not -- 300 per month that do not any more. So -- and there 3 are probably 100,000 -- I mean, there are 100,000 people a 4 year go through that library, but it's dropped significantly 5 since the county is no longer having those privileges. 6 So, I would propose that we add $25,000 to the 7 budget to cover that. This wouldn't say where that's going 8 to come from; it's just going to have to come out of -- I 9 don't think I'm going to ask any of the departments to find 10 $25,000. I think that that's less than one-tenth of one 11 percent of our budget. I think we could find less than 12 one-tenth of one percent in the budget, but if we can't, then 13 I would propose that we reduce the reserve by that amount. 14 That's a late call. It's like the other item we just went 15 through -- or the other two items. But I think it's -- I 16 think it's ridiculous that we have citizens of this county 17 that can't have access to a public library. And I'll add one 18 other thing, and everybody -- I've mentioned this before. 19 There's a -- a man that's fairly up in the polls running for 20 the Republican candidacy for President of the United States. 21 He's there only because he had access to a library when he 22 was in financial conditions as his mother raising him didn't 23 have money. So, he has achieved that level of competence and 24 recognition because he was able to go to a library that he 25 couldn't afford any other way. So, that's my proposal. 9-28-15 38 1 COMMISSIONER LETZ: You're getting better. 2 COMMISSIONER BALDWIN: You are. (Laughter.) 3 COMMISSIONER MOSER: I'm still trying; I'm not 4 giving up. 5 COMMISSIONER BALDWIN: That was a lot smoother. 6 COMMISSIONER LETZ: This one -- I can almost go 7 with this one. My question is, I thought that previously, we 8 couldn't do this. 9 JUDGE POLLARD: That's what I thought. 10 COMMISSIONER MOSER: Well, ask the County Attorney. 11 JUDGE POLLARD: It constitutes a specific group. I 12 thought we couldn't do it. 13 MS. STEBBINS: I know that you asked me before. I 14 wasn't prepared to talk about that today, so I don't really 15 remember the conversation, I'm sorry. 16 COMMISSIONER MOSER: Here's what it is, is we 17 contribute -- I think what you told me, County Attorney, is 18 that we give -- we, the County, can provide funds to 19 not-for-profit organizations, and we don't tell them how to 20 use that, because you said we have -- we've done that. And 21 this is a not-for-profit organization of which we would be 22 contributing. 23 MS. STEBBINS: Which organization? 24 COMMISSIONER MOSER: I don't remember the name of 25 the organization right now. It's an organization -- it's a 9-28-15 39 1 not-for-profit organization that's set up to give 2 scholarships -- which is, quote-unquote, library cards -- for 3 students or for children that live outside the city limits 4 that cannot afford them. It's primarily -- well, anyway, I 5 don't remember the name. I can get that for you in a minute, 6 but I don't have it right now. 7 COMMISSIONER LETZ: I guess, you know, I just -- 8 just thinking through it, I know the reason we were told 9 before that we couldn't is that we can't limit it to -- you 10 know, we can't say, you know, only "X" people, you know, like 11 only females can have a library card, or what -- any other -- 12 COMMISSIONER MOSER: Right. 13 COMMISSIONER LETZ: -- criteria. This is a 14 different twist, and I'm just trying to think. I mean, the 15 nonprofits we provide funds -- or money to primarily are 16 things through the -- that the Judge uses through juvenile 17 cases. 18 JUDGE POLLARD: Why don't we just give the County 19 Attorney an opportunity to take a look at that and come back 20 at the next session of the Commissioners Court and tell us 21 what -- 22 COMMISSIONER LETZ: Well, because of the -- the 23 timing, I think what we could do is -- I'm not saying I'm 24 voting for it. 25 COMMISSIONER MOSER: Yeah, I understand. 9-28-15 40 1 COMMISSIONER LETZ: Put $25,000 into Commissioners 2 Court contingency. You got to put it somewhere in the 3 budget. 4 COMMISSIONER MOSER: That's right. 5 COMMISSIONER LETZ: 'Cause it certainly isn't going 6 to qualify as an emergency to break the budget, so you have 7 to -- you need to add reserves into contingency. 8 COMMISSIONER MOSER: Well, we have a line item in 9 there; it's called "Library." It's got zero in it. 10 COMMISSIONER LETZ: But I'd rather put it in 11 contingency. 12 COMMISSIONER MOSER: Okay. Okay. 13 COMMISSIONER LETZ: If it's going to go anywhere. 14 And I can go along with that at this point. 15 COMMISSIONER BALDWIN: I can't. But my -- my point 16 is exactly the same it's been all along. The City of 17 Kerrville should be ashamed of themselves for charging our 18 citizens to use the library that a lot of those people helped 19 build. I mean, you're talking about excluding people that 20 are some of the founders of this community. 21 COMMISSIONER MOSER: Well, the funds for the city 22 come from the people that live within the city, so this is 23 providing services to people that do not live in the city. 24 It's that simple. 25 COMMISSIONER BALDWIN: That's exactly what I said. 9-28-15 41 1 COMMISSIONER MOSER: It's just that simple. 2 COMMISSIONER BALDWIN: I know. 3 COMMISSIONER MOSER: So why should a citizen that 4 lives on Sidney Baker be providing library services for 5 somebody that lives in Center Point? 6 COMMISSIONER BALDWIN: They shouldn't. 7 COMMISSIONER MOSER: Well, I agree, they shouldn't. 8 But the citizens in Center Point or Mountain Home can't have 9 access to the library if they can't afford it. 10 COMMISSIONER BALDWIN: It's because the City said 11 they couldn't. Did the City make that decision or the 12 library make the decision that they -- these folks outside 13 the city have to pay extra? 14 COMMISSIONER MOSER: What they -- what they did, 15 according to the public records, their budget was $700,000 a 16 couple years ago, whatever it was, okay. And they were 17 trying to reduce the cost -- reduce the operating cost, 18 because they received $200,000 less from the County than they 19 did before. So, that was the manipulation -- I mean, for the 20 transaction of reduced revenue and operating costs, that's 21 what they did. So, they had reduced revenue according to the 22 public records. 23 COMMISSIONER LETZ: From the standpoint -- I 24 totally agree with Commissioner Baldwin; I think the City's 25 done wrong here. People all over the county are paying taxes 9-28-15 42 1 in the city. You know, there's people who live in the county 2 that own property that they're paying property tax in the 3 city limits, so the City is totally wrong in the way they're 4 handling this, in my opinion. But, you know, two wrongs 5 don't make a right, necessarily. 6 COMMISSIONER MOSER: Correct. 7 COMMISSIONER LETZ: So, if there's a way that we 8 can figure out to help a few people, I don't have a huge 9 problem with that. But I totally agree; it's -- the City has 10 caused this problem. 11 COMMISSIONER REEVES: Where is our -- where is the 12 surplus going to be at in three days, I guess? Do we have a 13 close figure on what the -- 14 MS. DOSS: For the general fund, right now we're 15 at -- the proposed surplus at the end of 2016 is 5,112,000. 16 COMMISSIONER MOSER: I think what Bob Reeves was 17 asking, though, is in our budget, we estimated -- 18 JUDGE POLLARD: About 370,000, probably, was going 19 to be -- 20 COMMISSIONER MOSER: Right. 21 JUDGE POLLARD: -- left over out of the -- 22 MS. DOSS: At the end of this year? 23 MR. ROBLES: Yes. 24 MS. DOSS: Yes. 25 COMMISSIONER MOSER: So, what -- 9-28-15 43 1 COMMISSIONER REEVES: We were talking at one time, 2 I think, 400,000 to 900,000 or something like that. So, 3 we're going to be at the bottom? 4 MS. DOSS: Yes, sir. 5 COMMISSIONER MOSER: Are we going to exceed what we 6 put in the budget? 7 MS. DOSS: Yes. 8 COMMISSIONER MOSER: We're going to exceed? 9 MS. DOSS: By a small amount, yes. 10 COMMISSIONER MOSER: By about how much? 11 MS. DOSS: Maybe about 200,000 to 300,000. 12 COMMISSIONER MOSER: 200,000 to 300,000? 13 COMMISSIONER REEVES: Wait a minute. 14 MS. DOSS: Are you talking about this year? 15 COMMISSIONER REEVES: The fiscal year that's ending 16 in two days. 17 MS. DOSS: Yes. 18 COMMISSIONER REEVES: What is going to be left over 19 for that year's budget? 20 MS. DOSS: I'm estimating about 200,000 to 300,000 21 in the general fund. 22 COMMISSIONER MOSER: And how much -- and how much 23 is reflected in our proposed budget? You -- you estimated 24 something that we were going to go out of the year. 25 MS. DOSS: Yes. 9-28-15 44 1 COMMISSIONER MOSER: So, how much are those two 2 amounts? I think that's what Commissioner Reeves is asking. 3 MR. ROBLES: I don't think we have those numbers 4 with us at the moment. We weren't prepared for that 5 question. 6 COMMISSIONER REEVES: You weren't prepared to tell 7 us how much is going to be left over at the end of this year? 8 MR. ROBLES: Well, it's still not quite over. We 9 have another court session that has bills being posted back, 10 so we don't have an exact number to give you. 11 COMMISSIONER REEVES: I understand you don't have 12 an exact number, but I was just -- we've been adding, taking, 13 adding, taking. And we know we're going to have to go into 14 reserves, but we don't know if we're going to have 200,000 or 15 900,000. And I understand you can't have a finite number 16 right now, but my gosh, we're three days from the budget 17 being over. 18 COMMISSIONER BALDWIN: So, how are we going to 19 handle this library thing? Are we going to put it on the 20 agenda and have another meeting tomorrow and vote? Or how 21 are you going to do that? 22 COMMISSIONER LETZ: Going back to -- excuse me, 23 Commissioner, I'm still on this. I'm trying to figure out 24 the numbers. I heard two numbers. One of them was 377, and 25 one was 200-something. 9-28-15 45 1 JUDGE POLLARD: Yeah. 2 MS. DOSS: The original was. I mean, it has -- 3 JUDGE POLLARD: It was 370 originally. Now I think 4 she's revised it to somewhere between 200 and 300. 5 COMMISSIONER LETZ: Between two and three? 6 MS. DOSS: Our beginning fund balance -- if can you 7 just give me a minute, it will just take a minute to get what 8 the change is. 9 COMMISSIONER LETZ: All right. 10 MS. DOSS: Because we have the beginning fund 11 balance on our worksheet, Fund 10. 12 COMMISSIONER LETZ: Right. 13 MS. DOSS: Which is 5,607,228. 14 JUDGE POLLARD: We were depending on that, because 15 if we adopt the budget that we've adopted, there's a little 16 bit of a shortfall in it, and we were depending on this to 17 help cut down that shortfall. 18 COMMISSIONER MOSER: We were depending on 19 something, so the question is, the amount we're depending on, 20 how's it relate to where we are with three days left? I 21 think that's Commissioner Reeves' question. 22 COMMISSIONER REEVES: Right. And I know we can't 23 be exact, but I was thinking we could be close. 24 COMMISSIONER LETZ: Between 200 and 300, I think is 25 what she said. 9-28-15 46 1 COMMISSIONER MOSER: Well, Commissioner Letz had 2 proposed putting -- or suggested that we could put that in 3 contingency, $25,000. The County Attorney can verify that 4 that's something that we can -- we can do, as we discussed. 5 JUDGE POLLARD: So, maybe a motion contingent upon 6 approval by the County Attorney that that 25,000 be put in 7 the -- what is the fund? 8 COMMISSIONER LETZ: Well, I think you've got to -- 9 it's just added to this sheet, if we do it. 10 JUDGE POLLARD: Yeah. 11 COMMISSIONER LETZ: That's how you do it. 12 COMMISSIONER MOSER: Precisely. 13 MS. DOSS: This number is probably -- right now, 14 revenue over expenditures is at 666,000, and then minus 15 whatever comes in at the last court date, which could be 16 200,000, so we'd be at 466. 17 COMMISSIONER MOSER: 466, and you have 370. 18 MS. DOSS: Mm-hmm. So, it's actually gone up, our 19 revenue. 20 COMMISSIONER MOSER: That's $100,000 better. 21 MS. DOSS: Mm-hmm. 22 MR. ROBLES: I really depends on how much the last 23 court -- I mean, it could be a wide range. 24 COMMISSIONER MOSER: I'm not asking for the last 25 penny, just ballpark. Rough orders of magnitude. So, we 9-28-15 47 1 could just add this to that list contingent on -- I make a 2 motion that we add $25,000 to these additional things for the 3 budget, for the purpose of providing funds to a 4 not-for-profit, and I'll provide the name of that 5 organization, for library cards for children outside the city 6 that can't afford library cards. That's it. 7 JUDGE POLLARD: Still that are residents of the 8 county? 9 COMMISSIONER MOSER: Yes, live in the county, 10 contingent on approval of that process by the County 11 Attorney. 12 COMMISSIONER BALDWIN: You didn't talk about where 13 it's going to go in. 14 COMMISSIONER MOSER: I said we're going to add it 15 to -- 16 COMMISSIONER BALDWIN: You didn't say that. 17 COMMISSIONER MOSER: Well, I thought I did. Add it 18 to the list here of -- 19 COMMISSIONER BALDWIN: Yeah, you add it to the 20 list, but is it going to be moved into contingency, or is it 21 going to be -- 22 COMMISSIONER MOSER: Well, do we define all these 23 other places, where they're at? Yeah, okay. Add it into 24 contingency. I got you. 25 COMMISSIONER LETZ: Commissioners Court. I mean, 9-28-15 48 1 you have to have a line item it's going to go in, which is -- 2 we don't call it contingency. What do we call it? 3 Commissioners Court -- I don't know. Is it contingency? 4 Maybe it is. You know, I guess the only question -- I don't 5 want to second it the way it was worded, because I want to 6 think about it a little bit and look exactly how it's vetted 7 and some other things. I would vote to put 25,000 in 8 Commissioners Court contingency. In my mind, the purpose of 9 that would be decided at a future date, whether it's used for 10 that purpose or not, or may not get used at all. 11 COMMISSIONER MOSER: Okay, I can buy that. Is that 12 your motion? 13 COMMISSIONER BALDWIN: Now, we're having -- we're 14 going to actually vote on that one? Why don't you just -- 15 why don't you just agree to add it to the list, and let's 16 vote on the whole package. 17 COMMISSIONER LETZ: Okay. 18 COMMISSIONER BALDWIN: 'Cause I'm going to vote no, 19 and it's very, very easy for me. 20 COMMISSIONER LETZ: Okay. Adding it to the list is 21 fine. Then we'll start taking them off the list one by one. 22 (Laughter.) 23 JUDGE POLLARD: All right. 24 COMMISSIONER MOSER: Okay. 25 COMMISSIONER BALDWIN: Yeah. 9-28-15 49 1 JUDGE POLLARD: So, is the motion, to simplify it, 2 to add $25,000 to the Commissioners Court contingency fund, 3 maybe to be used contingent upon the County Attorney 4 approving it? 5 COMMISSIONER LETZ: Yes. 6 JUDGE POLLARD: For -- to be used for city library 7 cards for young people that qualify who live in the county, 8 but not the city. Is that the motion? 9 COMMISSIONER LETZ: That's fine. 10 COMMISSIONER MOSER: That's the motion. 11 JUDGE POLLARD: All right. 12 COMMISSIONER MOSER: I second. 13 JUDGE POLLARD: All right. It's been moved and 14 seconded as I stated. I'm not going to try to say it again. 15 Is there any further discussion? Those in favor of the 16 motion, signify by raising your right hand. 17 (Commissioners Moser, Letz, and Reeves voted in favor of the motion.) 18 19 JUDGE POLLARD: Those opposed? 20 COMMISSIONER BALDWIN: I oppose. 21 JUDGE POLLARD: It passes by 3-to-1. I would have 22 voted on that if I'd had to break a tie, but I don't have to, 23 so... 24 COMMISSIONER MOSER: Thank you. 25 COMMISSIONER LETZ: Now, on the rest of the list -- 9-28-15 50 1 JUDGE POLLARD: Which would have been with 2 Commissioner Baldwin. I'd have voted with you. 3 COMMISSIONER LETZ: On the rest of the list, -- 4 JUDGE POLLARD: Okay. 5 COMMISSIONER LETZ: -- are we going to vote on the 6 whole list? 7 JUDGE POLLARD: Yeah. All right. That would be -- 8 the whole list is actually 1.9, isn't it? 9 COMMISSIONER LETZ: Yes. 10 JUDGE POLLARD: On the agenda. The whole list of 11 the proposed budget -- is there anybody -- anybody have any 12 further questions or comments about it? 13 COMMISSIONER BALDWIN: 1 through 11. 14 JUDGE POLLARD: 1 through 11. 15 COMMISSIONER LETZ: Plus the Sheriff. 16 MS. DOSS: Plus the Sheriff. 17 COMMISSIONER BALDWIN: 1 through 12, whatever the 18 Sheriff has. 19 COMMISSIONER LETZ: 12 is a net savings of 20 $3,807.30. 21 JUDGE POLLARD: Yeah. 22 COMMISSIONER BALDWIN: Thirty cents? 23 COMMISSIONER LETZ: Yes, but this gets a little bit 24 complicated by the fact that part of that money is in a 25 designated fund; part of it isn't, but I'll let the Auditor 9-28-15 51 1 sort that part out. 2 JUDGE POLLARD: All right. Any further discussion 3 about that? 4 COMMISSIONER MOSER: How much was 11? 3,500? 5 MR. ROBLES: Yes. 6 MS. DOSS: Yes. 7 COMMISSIONER MOSER: Okay. 8 JUDGE POLLARD: Those in favor of that motion, 9 signify by raising your right hand -- excuse me. The motion 10 is to approve the whole list? 11 COMMISSIONER MOSER: Yes. I have one question, if 12 I may. So, what -- what's the total of all this? What's the 13 net? Do we have -- we've got 12 items here. What are we 14 doing on our total budget? 15 MS. DOSS: The net change was $827 less than the 16 prior budget, but that is not including what the Sheriff just 17 added, so -- 18 COMMISSIONER MOSER: Okay. 19 COMMISSIONER LETZ: So, up $4,400. 20 MS. DOSS: $4,400 net savings. 21 COMMISSIONER MOSER: Okay. All right. 22 COMMISSIONER BALDWIN: And I'm going to ask a quick 23 question. Number 11, J.P. 1, that's a conference line, and 24 she requested $2,500, and somehow $2,000 was put in? 25 MS. DOSS: Yes, sir. 9-28-15 52 1 COMMISSIONER BALDWIN: And now we're -- 2 MS. DOSS: Yes, we're putting it back. 3 COMMISSIONER BALDWIN: -- funding it wholly, which 4 we should. Okay, thank you. 5 MS. DOSS: It was unclear what happened. 6 COMMISSIONER LETZ: All right. I'll make a motion 7 to approve the list. 8 COMMISSIONER MOSER: Second. 9 JUDGE POLLARD: I thought there was already a 10 motion made and seconded. 11 THE CLERK: No. 12 COMMISSIONER LETZ: That was the other one. 13 COMMISSIONER MOSER: That was the other thing, the 14 contingency. 15 JUDGE POLLARD: All right. Make a motion, then. 16 COMMISSIONER LETZ: I made a motion to approve the 17 list as amended, with -- with a net savings of about $4,400, 18 plus or minus. 19 COMMISSIONER MOSER: I second. 20 JUDGE POLLARD: Been moved and seconded that we 21 approve the list as amend -- as amended. All right. Any 22 further discussion on it? There being none, those in favor 23 of the motion, signify by raising your right hand. 24 (Commissioners Moser, Letz, and Reeves voted in favor of the motion.) 25 9-28-15 53 1 JUDGE POLLARD: Opposed, like sign? 2 (Commissioner Baldwin voted against the motion.) 3 JUDGE POLLARD: The vote was 3-to-1 in favor. The 4 motion passes. All right, now we can go back to Item 1.7, 5 the public hearing. This is a public hearing on the proposed 6 Kerr County budget for fiscal year 2015 and '16. 7 (The regular Commissioners Court meeting was closed at 10:05 a.m., and a public hearing was held in 8 open court, as follows:) 9 P U B L I C H E A R I N G 10 JUDGE POLLARD: Is there -- I declare the public 11 hearing open. Is there anyone who wishes to speak on this 12 matter? 13 (No response.) 14 JUDGE POLLARD: There being no one, I declare the 15 public meeting closed. 16 (The public hearing was concluded at 10:05 a.m., and the regular Commissioners Court meeting was 17 reopened.) 18 - - - - - - - - - - 19 JUDGE POLLARD: We'll now go on to Item 1.11 -- 20 make it 1.10, which sort of is tied into and related to 1.7. 21 1.10 is consider, discuss, and take appropriate action to 22 adopt fiscal year 2015 to '16 Kerr County budget. And it's 23 been presented, and anybody have any further comments or 24 questions about it? 25 COMMISSIONER REEVES: Yes. On the budget as a 9-28-15 54 1 whole, while I feel those expenses we just voted on were 2 needed, where are we going to end up exactly? I guess 3 that's -- you've told me the revenue over expenses. How much 4 are we going to have to take out of contingency on the 5 budget -- or not contingency, but we're still having to raise 6 taxes by how much? 7 MS. DOSS: The same amount. 8 COMMISSIONER REEVES: 2.32 cents? 9 MS. DOSS: Yes. And then 1.75 for the debt 10 service. 11 COMMISSIONER REEVES: I understand the debt 12 service. 13 MS. DOSS: We still want to try to remain at the 14 25 percent. 15 JUDGE POLLARD: Any further questions or comments? 16 Okay. We do have a motion, or don't we? 17 COMMISSIONER BALDWIN: No, but I'm going to make 18 one. 19 JUDGE POLLARD: All right. 20 COMMISSIONER BALDWIN: I move that we adopt fiscal 21 year 2015-2016 Kerr County budget. 22 JUDGE POLLARD: As presented? 23 COMMISSIONER BALDWIN: As presented. 24 JUDGE POLLARD: As amended? 25 COMMISSIONER BALDWIN: As amended. 9-28-15 55 1 JUDGE POLLARD: Any further -- is there a second? 2 COMMISSIONER MOSER: Second. 3 JUDGE POLLARD: It's been moved and seconded for 4 adoption of the 2015-2016 county budget as amended. Any 5 further discussion or comments? There being none, those in 6 favor, signify by raising your right hand. 7 (Commissioners Baldwin, Moser, and Letz voted in favor of the motion.) 8 9 JUDGE POLLARD: It's 4-0, unanimous. Did you vote? 10 COMMISSIONER REEVES: No, I'm against. 11 JUDGE POLLARD: You're against, all right. The 12 vote is 3-to-1 in favor of the motion. The motion passes. 13 COMMISSIONER BALDWIN: Wait, we could back up and I 14 could vote with him, and then it would be two to two. 15 JUDGE POLLARD: And you want to smoke me out? 16 COMMISSIONER BALDWIN: And I want to smoke you out. 17 JUDGE POLLARD: Okay. Do you wish to back up and 18 do it? 19 COMMISSIONER BALDWIN: No. No, we've got to have a 20 budget. We don't have any choice in this. 21 JUDGE POLLARD: Okay. 22 COMMISSIONER MOSER: Just for clarification, you're 23 voting against because of the tax rate? 24 COMMISSIONER REEVES: Yes. I think we still can 25 trim. The stuff we went over today, we have to have it in. 9-28-15 56 1 The vote's done; let's go on. 2 MS. DOSS: I have a question. Was the $25,000 3 included in the budget that you just voted on? 4 COMMISSIONER LETZ: Yes. 5 JUDGE POLLARD: Yes. 6 MS. DOSS: Okay. 7 JUDGE POLLARD: All right. 1.11; consider, 8 discuss, and take appropriate action to adopt the 2015 Lake 9 Ingram Estates Road District tax rate. Diane Bolin. 10 MS. BOLIN: Yes, sir. Each of you have the motion 11 in front of you. We're not changing the tax rate at all; 12 we're keeping it the same. All we do is have to approve it, 13 because it was done under a bond, and we pay -- we pay the 14 bond throughout the year. We base the tax rate on what's due 15 the next year. 16 COMMISSIONER BALDWIN: Let's read the motion into 17 the record, though. 18 COMMISSIONER LETZ: Yeah. 19 COMMISSIONER REEVES: I make a motion to adopt the 20 Lake Ingram Estates Road District tax rate of .2852 per $100 21 valuation for the 2015 tax year. 22 JUDGE POLLARD: Is there a second? 23 COMMISSIONER BALDWIN: Second. 24 JUDGE POLLARD: Okay. It's been moved and seconded 25 as dictated into the record by Commissioner Reeves. Is there 9-28-15 57 1 any further discussion or comment? 2 MS. BOLIN: We need a record vote on this -- on 3 both of these. 4 COMMISSIONER BALDWIN: Commissioner 1 votes aye. 5 COMMISSIONER MOSER: Commissioner 2, aye. 6 JUDGE POLLARD: County Judge votes aye. 7 COMMISSIONER LETZ: Three, aye. 8 COMMISSIONER REEVES: Four, aye. 9 JUDGE POLLARD: All right. 10 COMMISSIONER BALDWIN: Peg leg. 11 JUDGE POLLARD: It passes unanimously, 5-0. All 12 right, 1.12; consider, discuss, and take appropriate action 13 to adopt the 2015 Kerr County tax rate. This is to include 14 the maintenance and operations, interest and sinking fund 15 debt, and lateral roads tax rate. Diane Bolin. 16 MS. BOLIN: You also have a motion for that. This 17 has specific wording per the State Comptroller. That's why I 18 gave you the motion. It has to be read as it is, plus 19 there's another verbiage that will be put on the website as 20 soon as this is adopted as required by law. 21 COMMISSIONER LETZ: I move the property tax rate be 22 increased by the adoption of a tax rate of .4850, which is 23 effectively a 10.60433 percent increase in tax rate. The 24 breakdown of this tax rate is as follows: Maintenance and 25 operation, .3749. Interest and sinking, .0778. Total tax 9-28-15 58 1 rate for Kerr County being .4527. Lateral roads rate, .0323, 2 for a combined total tax rate of .4850. 3 COMMISSIONER BALDWIN: Commissioner, we need a -- 4 JUDGE POLLARD: Yes. Second? 5 COMMISSIONER LETZ: We need a second. 6 COMMISSIONER BALDWIN: That was a motion? Second. 7 JUDGE POLLARD: Okay, it's been moved and seconded, 8 as read into the record by Commissioner Letz. Is there any 9 further comment or discussion? There being none, we need a 10 record vote. Start with Precinct 1. 11 COMMISSIONER BALDWIN: Precinct 1 votes aye. 12 COMMISSIONER MOSER: Precinct 2 votes aye. 13 JUDGE POLLARD: County Judge votes aye. 14 COMMISSIONER LETZ: Precinct 3 votes aye. 15 COMMISSIONER REEVES: Four, no. 16 JUDGE POLLARD: All right. The record vote is four 17 in favor and one opposed, with Commissioner Reeves opposed. 18 The motion passes. 19 MS. BOLIN: Thank you. 20 JUDGE POLLARD: 1.13; consider, discuss, and take 21 appropriate action to approve setting the cost for a copy of 22 the fiscal year 2015-16 budget. Ms. Bolin? Is she here? 23 MS. BOLIN-ROGERS: It's me. 24 JUDGE POLLARD: Hiding in the corner. 25 MS. BOLIN-ROGERS: Last year's price to get copies 9-28-15 59 1 of the adopted budget was $35 for a hard copy, $5 for a 2 burned disk of that copy. I would like to change that to $40 3 for the hard copy and $10 for a burned disk. 4 COMMISSIONER MOSER: And why? 5 MS. BOLIN-ROGERS: The years previous, it's been 6 $50 for a hard copy, a dollar per page for just specific 7 pages, so in between, in the middle. I'd like to up that 8 just a little bit. 9 COMMISSIONER MOSER: I missed it. How did we go 10 from $35 to $50? 11 JUDGE POLLARD: Does it cost you more than $35? 12 MS. BOLIN: I don't know how much it costs to print 13 the actual budget. The Auditor's office prints them, the 14 budget that we get a copy of. Our -- 15 MR. ROBLES: They're not cheap. I don't 16 remember -- 17 JUDGE POLLARD: We don't have any idea what the 18 cost of printing each copy of -- a hard copy? 19 MR. ROBLES: I can find it out for you real quick. 20 I don't remember that bill off the top of my head last year. 21 COMMISSIONER REEVES: And how much is it for a 22 C.D.? 23 MS. BOLIN-ROGERS: $10. 24 COMMISSIONER REEVES: And what was it? 25 MS. BOLIN: $5. 9-28-15 60 1 COMMISSIONER REEVES: I know the cost of a C.D. may 2 have gone up, but it hasn't gone up $5. It's not going to 3 take the County any more time to burn it on a C.D., whether 4 it's -- however big it is. 5 COMMISSIONER MOSER: Right. 6 MS. BOLIN-ROGERS: We went from $50 in 2012, $50 in 7 2013, to $35 for last year, so I'm not sure what prompted 8 that drop in cost for last year. But I was looking for an in 9 between of what we've had for the last few years. 10 COMMISSIONER REEVES: How many requests do you get 11 for a hard copy of the budget a year? 12 MS. BOLIN-ROGERS: Not many. Usually they ask for 13 specific pages, and those are a dollar per page, set out by 14 the government. 15 COMMISSIONER MOSER: Is the budget available on the 16 website? 17 MS. BOLIN: It is, yes, sir. 18 COMMISSIONER MOSER: So -- yeah, I thought it was. 19 COMMISSIONER LETZ: It's available for free. 20 COMMISSIONER MOSER: Somebody can go to the website 21 and look at the entire budget. 22 MS. BOLIN: Yes, sir. 23 COMMISSIONER MOSER: Back to Commissioner Reeves' 24 question about the disk, I agree with him. In the past, it 25 was $5, and so why are we increasing it 100 percent? 9-28-15 61 1 MS. BOLIN: I don't necessarily need that increase. 2 I was just looking for an in-between cost over the last 3 several years that have been put on the budget. 4 COMMISSIONER MOSER: It used to be $10 for burning 5 a C.D.? 6 MS. BOLIN-ROGERS: No, it used to be $5. Last year 7 was the first -- 8 COMMISSIONER MOSER: I'm talking about the C.D.'s. 9 MS. BOLIN-ROGERS: Last year was the first year we 10 offered the C.D.'s. 11 COMMISSIONER LETZ: I'll make a motion we set the 12 budget hard copy at $40, and the disk at $5. 13 COMMISSIONER BALDWIN: Second. 14 JUDGE POLLARD: It's been moved that the hard copy 15 of the budget be -- 16 COMMISSIONER LETZ: $40. 17 JUDGE POLLARD: -- be $40, and the disk would be 18 $5. 19 COMMISSIONER MOSER: Second. 20 JUDGE POLLARD: Any further discussion? No, it's 21 been moved and seconded. 22 COMMISSIONER MOSER: Okay. 23 JUDGE POLLARD: Is there any further discussion or 24 comment? There being none, those in favor of the motion, 25 signify by raising your right hand. 9-28-15 62 1 (The motion carried by unanimous vote, 4-0.) 2 JUDGE POLLARD: It's 4-0, unanimous. 3 MS. BOLIN-ROGERS: Thank you. 4 JUDGE POLLARD: 1.14, update on the status of the 5 management contract of the Hill Country Youth Event Center. 6 Commissioner Letz. 7 COMMISSIONER LETZ: I just want to give a quick 8 update. Last Wednesday, I think, or Thursday -- Wednesday, 9 the County Attorney, Commissioner Reeves, and myself visited 10 and went over page by page of the contract with Spectra, or 11 Comcast, and we have a -- getting pretty close on it. 12 They're not real substantive changes, in my mind. We're just 13 trying to get some wording worked out. And we're meeting 14 again tomorrow at 2 o'clock with another conference -- or 15 1 o'clock -- 1 o'clock tomorrow, a conference call. I think 16 we should finalize it then. Spectra's management group is 17 going to be coming in, and a number of people starting -- 18 starting tomorrow afternoon, and they'll be here for the rest 19 of the week. You know, all kinds of people looking at 20 different things, and they will be bringing in a -- I think 21 on Thursday, a candidate to be the general manager. 22 Commissioner Reeves and I will visit with them, but that 23 decision will be made by the Court. The -- the current kind 24 of transfer date is kind of October 15th, but there's still 25 going to be a transition where we're not going to be able to, 9-28-15 63 1 obviously, walk away that day. We're not sure exactly; may 2 have to get with the Auditor's department and some others, 3 but based on who comes in exactly, I'm not -- I don't have 4 that exact list. Later this week. But things are moving 5 forward, you know. 6 COMMISSIONER MOSER: So, October 15th is when we 7 pass the baton? 8 COMMISSIONER LETZ: Yes, but still a transition 9 going on. 10 COMMISSIONER REEVES: Sort of passing the baton. 11 You're holding it out there; they just haven't taken 12 the baton. 13 COMMISSIONER MOSER: They both have it. 14 COMMISSIONER REEVES: So, as Commissioner Letz 15 said, we're trying to get the contract fine-tuned, working 16 with the County Attorney, and then we'll bring it to the full 17 Court once we feel we've got everything. 18 COMMISSIONER BALDWIN: Y'all's last report, you 19 used the term, "eliminating gray areas." And are we still 20 eliminating gray areas, or are you dealing with actual 21 numbers? We're not dealing with numbers? 22 COMMISSIONER LETZ: Well, we've changed some 23 numbers. 24 COMMISSIONER BALDWIN: To our benefit, by any 25 chance? 9-28-15 64 1 COMMISSIONER LETZ: Yes. Yeah. Yeah. What we've 2 done in some areas, there was -- you know, there were 3 provisions that are in there; you have to account for things 4 we hope aren't going to happen, but say we decide we want to 5 take over operations of the whole facility. There's 6 provisions about we can't hire their people. 7 COMMISSIONER BALDWIN: Oh. 8 COMMISSIONER LETZ: And if we do, there's -- you 9 don't know what the damages are. And, you know, we're 10 saying, "Well, if we do, we want the damages fixed. We don't 11 want this nebulous number out there about transition costs; 12 we just want a flat dollar amount that we have to pay." You 13 know, but, I mean, they're things that are pretty unlikely. 14 There's another one that gets -- something about another 15 cost. We're trying to, as much as possible, make it as clean 16 as possible. 17 COMMISSIONER REEVES: Where it's not an unknown 18 cost. Have a finite number in the contract. And there's 19 some verbiage, on the recommendation of the County Attorney, 20 so it -- just the verbiage doesn't lead us way out there, 21 like, I believe one word was "grossly," which, you know, how 22 do you define that? So, take that out. 23 JUDGE POLLARD: Lots of case opinions on defining 24 that. 25 COMMISSIONER LETZ: Yeah. So -- 9-28-15 65 1 COMMISSIONER MOSER: That's right. 2 COMMISSIONER BALDWIN: Very good. Thank y'all. 3 COMMISSIONER REEVES: But the County Attorney is 4 keeping us in line very much. 5 COMMISSIONER LETZ: And we got most of them -- I 6 mean, we agreed we had probably -- I don't know, we're 7 probably down to, what, five or six major -- 8 COMMISSIONER REEVES: Major. 9 COMMISSIONER LETZ: -- paragraphs that are, you 10 know, important paragraphs, and I don't think they're 11 deal-breakers. They're trying to get everything for them, 12 and we're trying to get everything for us. 13 COMMISSIONER MOSER: So, you think you'll come 14 back, like, the first Commissioners Court meeting in October? 15 COMMISSIONER LETZ: Either that, or -- I haven't 16 looked at the date. We may need a special meeting. 17 COMMISSIONER REEVES: May need a special meeting 18 for approval. 19 COMMISSIONER MOSER: Okay. 20 COMMISSIONER LETZ: Because I think it's important 21 that they're -- they don't want to hire any additional staff 22 until the Court approves a general manager. 23 COMMISSIONER MOSER: Sure, kind of like -- like a 24 good idea. 25 COMMISSIONER REEVES: May be a dual process; 9-28-15 66 1 contract, and then talk about the general manager. 2 COMMISSIONER MOSER: Okay. 3 COMMISSIONER BALDWIN: I think at the signing, I 4 think we ought to get a whole bunch of those pens, lay them 5 out there so the Judge can sign. 6 COMMISSIONER LETZ: Each letter. 7 COMMISSIONER BALDWIN: Yeah, and then give us a 8 copy -- give us one of the pens. And mine will immediately 9 be for sale. But -- just trying to help this county out a 10 little bit on my way out the door. 11 JUDGE POLLARD: Are you saying the funds will go to 12 the county when you've sold the pen? 13 COMMISSIONER BALDWIN: Yes, sir. Yeah, I said 14 that. 15 JUDGE POLLARD: No, it was implied, but you didn't 16 say that. It was still left -- that's one of those terms 17 they're working on trying to straighten out. 18 COMMISSIONER BALDWIN: You know how it is. 19 JUDGE POLLARD: All right, thank you very much. 20 Let's go to Item 1.15; consider, discuss, and take 21 appropriate action to open construction manager -- open 22 construction manager at risk proposals for construction 23 services for the Kerr County Jail expansion project, and 24 request architect to review and provide recommendations. 25 SHERIFF HIERHOLZER: Yes. Again, kind of like the 9-28-15 67 1 one you did before. Announce who they're from; then from 2 there, we'll turn them over to the architect. He is present. 3 COMMISSIONER MOSER: Can we take a 5-minute break? 4 JUDGE POLLARD: Okay, let's take a 10-minute break. 5 (Recess taken from 10:20 a.m. to 10:30 a.m.) 6 - - - - - - - - - - 7 JUDGE POLLARD: All right, we're back in session. 8 It's now about 10:30, by my watch. 9 SHERIFF HIERHOLZER: It's Item 1.15, Judge. 10 JUDGE POLLARD: Yes, sir. Item 1.15 is consider, 11 discuss, and take appropriate action to open construction 12 manager at risk proposals for preconstruction services for 13 the Kerr County Jail expansion project, and request architect 14 to review and provide recommendations. 15 (Low-voice discussion off the record.) 16 JUDGE POLLARD: This one is from -- find the 17 name -- Templeton Construction. It doesn't say where they're 18 from. And the figures appear to be several pages back. For 19 general -- general conditions, the bid is $323,765. And the 20 second figure -- let's see, that one was -- well, the 21 alternate figure is $253,844. And construction manager's fee 22 is $775,000. 23 COMMISSIONER REEVES: Judge, was there, on the 24 preceding page, a preconstruction pre-bid amount? 25 JUDGE POLLARD: Yes, there was. I'm sorry, I 9-28-15 68 1 missed that. It's $14,000. 2 COMMISSIONER REEVES: And this one's from Huser 3 Construction Company. 4 JUDGE POLLARD: All right. This is for Huser 5 Construction Company. The preconstruction fee is $25,778. 6 The -- under general conditions, it's $380,800. And then the 7 alternate is $251,534. And, let's see here. Construction 8 manager's fee is $465,255. Proposed -- proposal security, 9 5 percent of the construction budget project, which is -- the 10 project is 13 million; 5 percent of that, okay. All right, 11 this one is from -- 12 COMMISSIONER LETZ: Sedalco. 13 JUDGE POLLARD: -- Sedalco, S-e-d-a-l-c-o, 14 Construction Services. They're out of Fort Worth, Texas, on 15 East Long Avenue. And their preconstruction fee is zero. 16 Their corrected form, general conditions is $489,200. 17 Alternate figure is $284,835. Construction manager's fee, 18 $619,048, no cents. That's it. Three bids. 19 SHERIFF HIERHOLZER: I'd just recommend, as per the 20 agenda item, that those be -- well, we turn those over to the 21 architect, and we let the architect review and provide 22 recommendations to this Court at the next Commissioners 23 Court. 24 JUDGE POLLARD: Is there a motion to that effect? 25 COMMISSIONER LETZ: So moved. 9-28-15 69 1 COMMISSIONER REEVES: Second. 2 JUDGE POLLARD: Been moved and seconded that the 3 three bids be turned over to the architect for study and 4 recommendations. Is there any further comment or -- 5 COMMISSIONER BALDWIN: I've got a question. Are we 6 required to take the low bid? No? 7 MR. GONDECK: If I could explain, what we just 8 did -- or what y'all -- 9 COMMISSIONER BALDWIN: We have lunch at noon, now, 10 so -- 11 MR. GONDECK: Okay. For the record, Wayne Gondeck 12 with DRG Architects out of San Antonio. The construction 13 manager at risk proposals, the numbers that you read out, 14 there are basically four numbers. The first one was for the 15 preconstruction services. That's to get us through the -- 16 the pricing phase. Sometimes architects put that in there, 17 break that out as part of the point system. Some contractors 18 just roll that fee in with the construction services fees, so 19 that's why you sometimes see a zero in there. We did not; we 20 lumped that into the total fee number as far as the point 21 system. There is a criteria within the RFP that lists out 22 certain criteria as far as the number of points that you get 23 for the cost for the general conditions, the number of points 24 that you get for your construction management fee, the number 25 of points that you get for different categories on your 9-28-15 70 1 qualifications. All those put together, and then we can come 2 back with some numeric weighted recommendations back to the 3 Court. So, it is not on -- on lowest number or lowest 4 proposal. We are looking for a qualified construction 5 manager to perform the services. But we did want to get that 6 pricing in there to know what we are -- are looking at as far 7 as the price. 8 Now, as far as from here forward, we will look at 9 those qualification statements and the proposals, the 10 proposal forms. We will weight those and then come back with 11 the -- with recommendations at the next meeting. One of the 12 options that is available to the Commissioners Court, if you 13 would want that, is to have a short interview prior to making 14 a selection or a decision. Many courts want to do that if 15 they're going to hire somebody, to actually interview them. 16 Some of the courts say, "Hey, we're just -- we've already got 17 their information. We're going to go based on the 18 proposals." So, it's up to the Court whether or not you want 19 to invite the construction managers in to make a short 20 presentation, do a Power Point and probably something else 21 there, to come in and do a 20-minute presentation. 22 COMMISSIONER BALDWIN: When do you need to know 23 that? 24 MR. GONDECK: It would be preferable to go ahead 25 and tell them now if we're going to have them come back in 9-28-15 71 1 two weeks, so that they can go ahead and prepare something. 2 If you really don't want to do that, it doesn't matter. It's 3 really up to the Court as to how you feel. Do you want 4 somebody to come in front of you and see the person that's 5 going to be working for you, or do you want to do it off a 6 piece of paper? Most of the time, you know -- say if you 7 are -- it's up to y'all. 8 JUDGE POLLARD: Personally, I would rather talk to 9 some people that they've done work for before; let that be 10 what you make your decision off of. They can come in and put 11 on a good dog-and-pony show. That's -- they can all do that. 12 COMMISSIONER LETZ: I mean, the more critical point 13 can be who the superintendent is. That's who we're dealing 14 with. We're not going to necessarily deal with the heads of 15 the company. 16 COMMISSIONER REEVES: Yeah. 17 COMMISSIONER LETZ: So meeting with the heads isn't 18 that important to me. It's what the Judge says; see what -- 19 you know, look at their past work. And I'm sure Wayne has -- 20 he has a pretty good idea. 21 MR. GONDECK: I do know each of the firms there, so 22 I don't need to have an interview with them. So, I mean, I 23 know -- and, again, it's for y'all's benefit. But that's 24 fine; we don't need -- I was really a little bit concerned as 25 to how to do that in an actual Commissioners Court meeting. 9-28-15 72 1 Usually when that is done, it's just set aside as a separate 2 time to do that, because it does get a little bit tedious and 3 laborious and drawn out in time, and probably won't let us 4 get to that lunch meeting -- or let y'all get to your lunch 5 meeting. But that's all I have. If y'all don't request 6 that, then we won't do that part, and we'll just go ahead and 7 come back with a recommendation at the next meeting. 8 COMMISSIONER BALDWIN: Let's let him know something 9 before he walks out the door. Can we do that? 10 COMMISSIONER LETZ: Do you want them to come in? 11 COMMISSIONER BALDWIN: I just think it's important 12 to look somebody in the eye, and let them -- 13 COMMISSIONER LETZ: That's fine. 14 COMMISSIONER BALDWIN: Especially those rednecks; 15 you got to watch those guys. 16 COMMISSIONER LETZ: We can have them come in. 17 That's fine with me; it makes no difference. 18 COMMISSIONER BALDWIN: I think it'd be -- 19 SHERIFF HIERHOLZER: Personally, if you set it up 20 for, like, one o'clock in the afternoon at your next 21 Commissioners Court meeting, it would give time. And I don't 22 know any of these people -- or any of these construction 23 companies. I wouldn't mind hearing what they have to say. 24 COMMISSIONER BALDWIN: We could do it as a workshop 25 type thing, too. So -- 9-28-15 73 1 SHERIFF HIERHOLZER: But then we'll need to 2 probably -- when would you need to vote on it on the -- on 3 the choosing? 4 MR. GONDECK: Well, the earlier the better. If we 5 could have it during an actual meeting, that would be better, 6 or have a meeting following. 7 COMMISSIONER LETZ: We could post it at 1 o'clock, 8 and then at the end of the -- you know, then at the end of 9 that interview process, we can make a decision on who we 10 choose. 11 COMMISSIONER BALDWIN: Let's just do it that way. 12 What, next meeting? 13 COMMISSIONER REEVES: Yes. 14 COMMISSIONER LETZ: How long will it take you, 15 Wayne, to go through these and come up with a recommendation? 16 Well, I guess the individuals need to know in advance. 17 MR. GONDECK: Yeah. We only have three, and I 18 would offer that we should have all three to come in. 19 They're all very qualified to do this. It's -- I mean, we're 20 in a horse race as far as -- you know, the pricing is not 21 that far off on them where they're at. They all have some 22 pluses and minuses in there as to looking at that, and some 23 are higher; some are lower. But we'll look at what the 24 extent -- you know, those different categories. They have to 25 give us some delineation as to what's included in some of 9-28-15 74 1 their pricing, so we can make sure of what's included or not 2 included. But that's what we're looking at, is coming back 3 at the next meeting, -- 4 COMMISSIONER LETZ: Okay. 5 MR. GONDECK: -- and have the recommendation. 6 COMMISSIONER LETZ: That's good. Next meeting. 7 SHERIFF HIERHOLZER: When is the next meeting? 8 COMMISSIONER BALDWIN: That part's confidential. 9 AUDIENCE: October 12th. 10 COMMISSIONER MOSER: Have all three come in. 11 MR. GONDECK: It's the 13th, 'cause don't y'all 12 have a holiday on the 12th? Or not? 13 MS. LANTZ: A Tuesday. 14 MR. GONDECK: Tuesday, the 13th, is your next 15 meeting. 16 SHERIFF HIERHOLZER: So it will be 1 p.m. on 17 October the 13th. 18 MS. GRINSTEAD: Keeping in mind that the Judge has 19 juveniles also. I don't know how long this takes. 20 Typically, our juveniles are set up for 2:30 if we have 21 Commissioners Court. Is it going to take more than an hour? 22 COMMISSIONER LETZ: No -- I mean, it could. 23 MR. GONDECK: I'm not -- I don't have to speak, so 24 that should shorten it. 25 COMMISSIONER BALDWIN: What's the question? 9-28-15 75 1 MR. GONDECK: Will it take more than an hour? 2 MS. GRINSTEAD: I guess an hour and a half. 3 COMMISSIONER BALDWIN: We can do it in an hour, 4 yeah. 5 COMMISSIONER LETZ: Give them each 10 minutes, 15 6 minutes. 7 COMMISSIONER BALDWIN: Yeah, we can do it in an 8 hour. 9 COMMISSIONER MOSER: So, have all three come in -- 10 MR. GONDECK: And limit everything to 30 minutes 11 a -- 20 minutes? 12 JUDGE POLLARD: The presentation? No, make it 13 shorter. 14 COMMISSIONER LETZ: No, 15-minute maximum. 15 Maximum, 10 to 15. 16 MR. GONDECK: Okay. 17 COMMISSIONER BALDWIN: If they go over 15, we run 18 them out. 19 COMMISSIONER LETZ: If they go over 15, they don't 20 get the job. (Laughter.) 21 JUDGE POLLARD: Actually, we can do it in about 10, 22 15 seconds here. Buster just wants to look them in the eye. 23 COMMISSIONER BALDWIN: Yeah, that's all. That's 24 all I want to do. 25 MR. GONDECK: Just have all of them stand up here, 9-28-15 76 1 and you can look at them. 2 COMMISSIONER BALDWIN: Yeah. Well, you know, being 3 a prophet and everything, I can kind of see that stuff. 4 Wasn't I a prophet or something? 5 COMMISSIONER MOSER: No, it could be a prophet. 6 Could be a loss. (Laughter.) 7 MR. GONDECK: We also have it beginning at 8 1 o'clock. 9 COMMISSIONER BALDWIN: Okay. 10 JUDGE POLLARD: Oh, gosh. 11 COMMISSIONER LETZ: I made a motion already. I 12 think you seconded it. 13 JUDGE POLLARD: We need a motion on it? 14 COMMISSIONER LETZ: We already have it. 15 JUDGE POLLARD: All right. 16 COMMISSIONER LETZ: And a second. 17 JUDGE POLLARD: And a second, all right. Those in 18 favor of the motion, then, signify by raising your right 19 hand. 20 (The motion carried by unanimous vote, 4-0.) 21 JUDGE POLLARD: 4-0, unanimous. 1.16; consider, 22 discuss, and take appropriate action to approve the 23 design/development documents for the Kerr County Jail 24 expansion as presented by DRG Architects, L.L.C., and 25 authorize architect to proceed with construction document 9-28-15 77 1 phase. Sheriff Hierholzer. 2 SHERIFF HIERHOLZER: Okay, I'm going to read you 3 just a little overview of what this consists of. Y'all have 4 had a whole set of the design/development documents that's 5 been in your office for the last number of days. But what 6 this consists of, project consists of additions and 7 renovations to the existing one-story Kerr County Jail and 8 Law Enforcement Center building. The existing building is 9 approximately 56,000 square feet, consisting of Sheriff's 10 Offices and a detention area. Additions consist of an 11 approximate 17,000-square-foot inmate housing addition to the 12 end, or north -- plan north of the jail, and an approximate 13 4,000-square-foot visitation/storage addition to the east of 14 the jail. Both those are connected. They're just going out 15 to the east. Interior renovations consist of improvements 16 and modifications to the following areas: Booking, intake, 17 holding, detox, medical, kitchen, laundry, storage, exercise, 18 inmate housing, guard stations, and jail administrative 19 offices. And that's where we are. 20 COMMISSIONER MOSER: Rusty, did you say, like, 21 17,000 square feet? 22 SHERIFF HIERHOLZER: Yes. The addition -- well, it 23 totals about 21,000, the 17,000 out the back and another 24 4,000 out the side. 25 COMMISSIONER MOSER: Okay. 9-28-15 78 1 SHERIFF HIERHOLZER: And any other questions I'm 2 going to have to leave to Wayne, other than just it will be 3 fun for security issues. 4 MR. GONDECK: I'll just go over the -- you might 5 say the procedural thing while y'all are wondering what 6 questions there are. There are several phases to the -- the 7 design of the project. Schematic design phase, which was an 8 initial phase that y'all have already approved. This is a 9 design/development phase, where the engineering, mechanical, 10 electrical, plumbing, structural, secured electronics design 11 team come in and start putting in their schematic elements in 12 with a more developed architectural set of documents. I 13 haven't done that in the final account, but we have something 14 like 40, 50 sheets of documents already in the production of 15 this, and we'll have somewhere between 75 and 100 set of 16 sheets by the time that we finish the construction document 17 phase. What we're trying to make sure at this point is that 18 we have all the elements actually defined within the project 19 and can, you know, properly present that to the Court. 20 And mainly what we've done is just sit down in 21 detail on several occasions now with the Sheriff and his 22 staff, and going through, like, with the secured electronics, 23 we're going through item by item. We still have multiple 24 meetings with that, and going through intercom location, 25 camera -- specific camera locations, so those that are there, 9-28-15 79 1 those that are added, those that are going to be changed out, 2 each of those items is being delineated and defined. All the 3 systems, when we finish this project, are really going to be 4 looked at as a comprehensive upgrade or replacement to most 5 of the building systems. One of the significant aspects of 6 this project was, one, to add on to the jail, but also to 7 refurbish the jail so that you can get, you know, that next 8 20 years, you know, service -- 20 years or better service out 9 of this. And what we wanted to do was look at, okay, well, 10 we want to reroof the existing facility and have that to be 11 like the standing seam roof on the addition. 12 In looking at that, we've looked at multiple 13 systems so far. As you know, you have rooftop air 14 conditioning units right now. The best solution that we have 15 come up with right now is to look at taking out those units 16 and replacing that with a chilled water system that can serve 17 the entire facility very economically for the long-term, and 18 replace the rooftop units with a fan and coil unit within the 19 attic space. So, once you go up the stairs or the access 20 areas to the roof, which will now be in the attic space, you 21 can walk from one end to another, or going up a few little 22 step-ups to get from one end to the other, and in an open 23 attic space to service all the equipment within the attic, 24 where they don't have to get up ladders and everything to put 25 them on the roof. Replacement of the equipment will be 9-28-15 80 1 taking that down and smaller sizes of equipment, rather than 2 in the future having to get cranes and replace equipment in 3 the future. So, that's the major element. 4 COMMISSIONER MOSER: What did you just say about 5 changing out the units that are in the attic? They'd be 6 smaller units? Is that -- 7 MR. GONDECK: Yes, sir, they'd be much smaller 8 units that can be hand-carted out. 9 COMMISSIONER MOSER: Okay. 10 MR. GONDECK: The -- 11 COMMISSIONER MOSER: Is that part of the design? 12 MR. GONDECK: Yes, sir. 13 COMMISSIONER MOSER: Okay, got you. 14 MR. GONDECK: Rather than -- 15 JUDGE POLLARD: Smaller in size, but not in 16 efficiency. 17 MR. GONDECK: Right. Smaller in weight, basically, 18 rather than the heavy rooftop units. Mainly because in 19 rooftop units, you have your compressors within that unit, 20 and that's your main weight of that unit. And we're taking 21 the -- instead of having the compressors in the units, we're 22 taking that outside, putting that -- right now, we're -- we 23 have it scheduled as a chilled water system for the air 24 conditioning. We are still looking at some hybrid units that 25 may change that out, but we're doing some analysis for the 9-28-15 81 1 mechanical engineers. It may change to a refrigerant-type 2 unit. But we need something that will service that without 3 burning up the -- 4 COMMISSIONER MOSER: So, the -- question. The 5 estimated cost, did you have the chilled water unit in there, 6 or did you have individual refrigeration -- or refrigeration 7 units? 8 MR. GONDECK: In the original cost, we had the cost 9 of taking off the air handler units and putting them back on. 10 COMMISSIONER MOSER: Okay. 11 MR. GONDECK: So, now we're taking the cost that we 12 had of taking them off and putting them back on to actually 13 replacing those with a lesser unit, and taking the cost of 14 the chilled water system and expanding that. 15 COMMISSIONER MOSER: So, the bottom line, you think 16 you're still within the same amount? 17 MR. GONDECK: Yes, sir. 18 COMMISSIONER MOSER: Okay. 19 MR. GONDECK: Right now, we have on the reroof 1. 20 -- or $1,850,000 on that line item within our budget, so it's 21 a pretty hefty amount. Everybody says, "Well, that's a lot 22 of money for a roof." When you look at the mechanical 23 retrofit -- 24 JUDGE POLLARD: Is this a flat roof? 25 MR. GONDECK: No, it will be a standing seem roof 9-28-15 82 1 to match the -- 2 JUDGE POLLARD: Peaked roof? Very good. That's a 3 big improvement. 4 MR. GONDECK: So everything will be, you know, 5 similar throughout. And with that, we can increase the 6 efficiency or effectiveness of the rainwater catchment system 7 that is out there, expand that, and if it does rain again out 8 here, that we'll actually be able to collect some rainwater, 9 so -- and have that capacity, not only to serve the garden 10 that is worked out there at the jail, but also make that 11 available for, you know, dust control for Road and Bridge or 12 whatever other uses that they can -- 13 COMMISSIONER MOSER: Off of the chilled water 14 system? 15 MR. GONDECK: We're hoping that's going to be a 16 closed-loop system, so it's not as high maintenance. 17 COMMISSIONER MOSER: Okay. 18 MR. GONDECK: It doesn't, you know, deal with a 19 tower and everything out there, but it's going to be an 20 air-cooled system. But we're hoping that we're not going to 21 have as high maintenance on that as some other systems. So, 22 I would say that with that, we do feel like we're still 23 within a good range of the budget. You know, as we move 24 forward and get somebody on board as construction manager, 25 that's part of that preconstruction services, is to do a 9-28-15 83 1 constructability review. It is one reason why we did the 2 one-step process, is to get somebody on fairly early as far 3 as going forward. We're looking at somewhere around that 45 4 to 60 days to finalize the construction documents and get 5 those finished up and out to the construction manager at risk 6 for revision. We want to have them involved with that 7 finalization of all those documents and be able to get their 8 feedback as far as constructability and pricing. 9 JUDGE POLLARD: Item 1.16 on the addenda says to 10 take action to approve the design/development documents. 11 MR. GONDECK: Yes, sir. 12 JUDGE POLLARD: Is this appropriate at this time? 13 MR. GONDECK: Yes, sir. We have presented them 14 earlier this week for y'all's review, and we are asking for 15 approval. I did sit down with -- 16 JUDGE POLLARD: And an authorization for you to 17 proceed -- 18 MR. GONDECK: Yes, sir. 19 JUDGE POLLARD: -- with the construction 20 development phase? 21 MR. GONDECK: Yes, sir. 22 JUDGE POLLARD: All right. Is there any -- 23 COMMISSIONER LETZ: I'll make a motion to approve 24 the design/development documents for the Kerr County Jail 25 expansion as presented by DRG Architects, L.L.C., and 9-28-15 84 1 authorize architect to proceed with construction documents 2 phase. 3 COMMISSIONER REEVES: Second. 4 JUDGE POLLARD: It's been moved and seconded as -- 5 as stated by Commissioner Letz. I won't try to repeat it. 6 Is there any further discussion or comment? There being 7 none, those in favor, signify by raising your right hand. 8 (The motion carried by unanimous vote, 4-0.) 9 JUDGE POLLARD: It's 4-0, unanimous. Thank you, 10 sir. 11 COMMISSIONER LETZ: I'll just make a comment after 12 the fact, just for the record, that the Sheriff has assured 13 me that this will take care of his female population out 14 there for the next 20 years. Right, Sheriff? (Laughter.) 15 MR. BOLLIER: He ain't saying nothing. 16 MR. GONDECK: I'll address that for the Sheriff. 17 SHERIFF HIERHOLZER: For the foreseeable future. 18 MR. GONDECK: We have tried to build in some things 19 that allow some flexibility for female population. As you 20 can see on there, both the green areas are meant for the 21 initial female population. The yellow areas are also 22 intended to be flex cells to allow for male or female 23 housing, so that they can grow into that and utilize that for 24 additional female housing. There is some ability to actually 25 reclaim some other areas for female housing also, if needed, 9-28-15 85 1 so we do think that we've built in some flexibility. 2 JUDGE POLLARD: All right. Is there any further 3 discussion? 4 COMMISSIONER LETZ: I'll make another comment, is 5 that if you look at the -- this is more, really, for the 6 public, I think, not that we have a whole lot left in here. 7 But it shows how our -- the inmates are getting to be, I 8 guess, more dangerous than they used to be. If you look at 9 the new -- we have a lot more separation cells and smaller 10 dorm areas than we currently have, and I think that's a -- 11 shows, unfortunately, where we're going in society, is 12 tougher, worse type criminals, both on the male and female 13 side. 14 MR. GONDECK: And one last technical issue. We 15 did, last week, review these with our -- sit down with the 16 Texas Commission on Jail Standards, with their staff, and 17 reviewed that, and submit that for their formal review and 18 comment at the design/development phase. And they will issue 19 their comments back to us, and we will resolve that to get 20 their approval also to go forward with construction 21 documents. And we are required to submit those at each of 22 the phases with them also. 23 COMMISSIONER MOSER: They haven't given you the 24 green light? 25 MR. GONDECK: They -- they take about 30 days in 9-28-15 86 1 their review. 2 COMMISSIONER MOSER: So if we approve this, then 3 they could come back and say, "Well, you got to do A, B, and 4 C differently." 5 MR. GONDECK: Commissioner, actually, their 6 standards read that the Commissioners Court is to approve 7 that before -- 8 COMMISSIONER MOSER: Okay. 9 MR. GONDECK: -- they are to review it. Sometimes 10 they're pretty -- 11 COMMISSIONER MOSER: They wouldn't want to review 12 something that hasn't been approved by the Court. 13 MR. GONDECK: Well, and so it's really a catch-22. 14 COMMISSIONER MOSER: Okay. 15 MR. GONDECK: A chicken-and-egg and all that, issue 16 as to -- either way, the architect is responsible for making 17 sure that we resolve those issues with the commission. They 18 have already approved the concept and the schematic design. 19 COMMISSIONER MOSER: You wouldn't anticipate 20 anything? 21 MR. GONDECK: No, sir. And any of the issues that 22 they bring up, we will resolve and move forward with. 23 COMMISSIONER MOSER: Sure, okay. 24 SHERIFF HIERHOLZER: Knowing them, they will make 25 some recommendations; you can pretty well count on it. But 9-28-15 87 1 we'll get through those. 2 COMMISSIONER MOSER: Okay. But that's their 3 procedure? 4 MR. GONDECK: Yes. 5 COMMISSIONER MOSER: We approve it here, and then 6 they'll take a look at it. Got you. 7 MR. GONDECK: Yes. 8 JUDGE POLLARD: All right. To review -- it's been 9 a while since the motion was read, so to review it, this is 10 to approve the design/development documents for the Kerr 11 County Jail expansion program, and to authorize the architect 12 to proceed with construction document phase. All right. 13 That's -- that was the motion made and seconded, I believe. 14 COMMISSIONER REEVES: And passed. We voted, didn't 15 we? 16 JUDGE POLLARD: No. 17 COMMISSIONER MOSER: No, we haven't voted yet. 18 THE CLERK: Yes, sir, you voted. 19 COMMISSIONER BALDWIN: I think we have. I voted. 20 COMMISSIONER MOSER: Okay. 21 MR. BOLLIER: You voted. 22 COMMISSIONER MOSER: All right, good deal. 23 COMMISSIONER REEVES: Commissioner Letz was just 24 adding some comments to the record. 25 COMMISSIONER MOSER: I think that's what it was. 9-28-15 88 1 COMMISSIONER BALDWIN: Yeah. Hold your comments, 2 Letz. 3 JUDGE POLLARD: 1.17; consider, discuss, and take 4 appropriate action to issue a Request for Proposals for 5 inmate commissary services in the Kerr County Jail. Sheriff 6 Hierholzer. 7 COMMISSIONER BALDWIN: Hey, Rusty, what's different 8 from last year? 9 SHERIFF HIERHOLZER: Is this on commissary? I was 10 stuck -- 11 COMMISSIONER BALDWIN: What's different in this 12 document and then what we're doing today? 13 SHERIFF HIERHOLZER: Okay. What the deal is, we're 14 actually in a contract right now for commissary. We contract 15 out inmate commissary services, and we don't have any issues 16 with it. It's been a good contract. It's just that an 17 outside company handles it instead of us. We actually come 18 out a little bit better financially on it. But under the 19 Local Government Code, it is required that every five years, 20 that we rebid it. 21 COMMISSIONER BALDWIN: So, it's been five years? 22 SHERIFF HIERHOLZER: Since we started doing this 23 contract, entered into this contract. So, that's exactly 24 what it is, just to allow us to complete the requirements of 25 the Local Government Code, go out for bids again, and see 9-28-15 89 1 where we end up. 2 COMMISSIONER BALDWIN: The Number 8 on this 3 proposal requirements, "Contractor shall provide weekly 4 reports to Kerr County." Are you Kerr County? 5 SHERIFF HIERHOLZER: Yes -- well, us, and this one, 6 the current system is even hooked up straight to the 7 Auditor's office via the computers, to where they can get 8 into it and see, and they have to audit the commissary every 9 year for the state anyhow. 10 COMMISSIONER BALDWIN: And you have a liaison here 11 somewhere. Could you provide that person with a copy of it? 12 SHERIFF HIERHOLZER: With a copy? Might be 13 easier -- because it's day-to-day activities, if you go into 14 the computer, it's probably easier to provide -- or the whole 15 Court will get it provided, I assume. They always have. 16 COMMISSIONER BALDWIN: Well, that's fine. 17 SHERIFF HIERHOLZER: With a copy of the audit. 18 COMMISSIONER BALDWIN: Somebody up here. Okay, 19 thank you. 20 SHERIFF HIERHOLZER: Yes. 21 COMMISSIONER BALDWIN: I move for approval. 22 COMMISSIONER REEVES: Second. 23 JUDGE POLLARD: Been moved and seconded for 24 approval of the proposal for inmate commissary services at 25 Kerr County Jail. Those in favor of the motion, signify by 9-28-15 90 1 raising your right hand. 2 (The motion carried by unanimous vote, 4-0.) 3 JUDGE POLLARD: It is 4-0, unanimous. 1.18; 4 consider, discuss, and take appropriate action in regard to 5 replacing the radio recording system in the Kerr County 6 Sheriff's Office. 7 SHERIFF HIERHOLZER: I wasn't sure if this would 8 need a separate vote. You pretty well took care of it 9 earlier in the budget, so I don't know if this can just be 10 passed, or if you have to have it. 11 COMMISSIONER BALDWIN: Pass. 12 JUDGE POLLARD: 1.19; consider, discuss, and take 13 appropriate action to renew the TAC Risk Management Pool's 14 workers compensation program and have the County Judge sign 15 same. Dawn Lantz. 16 MS. LANTZ: You should have a backup -- 17 COMMISSIONER MOSER: Mm-hmm. 18 MS. LANTZ: -- in your information there. This is 19 basically our renewal every year. We have to send in our 20 payroll to workers comp so they can get us our figures for 21 2016 workers comp premiums. 22 COMMISSIONER MOSER: Move for approval. 23 COMMISSIONER BALDWIN: Second. 24 JUDGE POLLARD: Been moved and seconded for 25 approval of executing the one for this year with TAC on the 9-28-15 91 1 risk management pool workers compensation program, and to 2 authorize the County Judge to sign same. Is there any 3 further discussion or comment? If not, then let's -- those 4 in favor, signify by raising your right hand. 5 (The motion carried by unanimous vote, 4-0.) 6 JUDGE POLLARD: It's 4-0, unanimous. 1.20; 7 consider, discuss, and take appropriate action to approve 8 Kerr County investment policy under the Texas Government Code 9 Section 2256.005(e), and broker/dealer list for Kerr County's 10 investment policy in accordance with the Public Funds 11 Investment Act, Texas Government Code 2256.005(k). Tracy 12 Soldan. 13 MS. SOLDAN: The investment policy that you have is 14 required, under Local Government Code, to be updated each 15 month by the Commissioners -- or each year by the 16 Commissioners Court. There was no change to the Public Funds 17 Investment Act or the Public Funds Collateral Act that 18 affects county governments this year. However, I did meet 19 with the County Auditor and Commissioner Reeves to suggest 20 that we change, on Page 69(e), that the county shall not 21 invest in the aggregate more than 80 percent of its monthly 22 average fund balance in approved investment pools. It had 23 been 75 percent, so we're requesting 80 percent, to increase 24 it during tax revenue collection times. Every March and 25 April, we do go -- went over slightly 75 percent last year. 9-28-15 92 1 COMMISSIONER REEVES: I move for approval as 2 presented. 3 COMMISSIONER LETZ: Second. 4 JUDGE POLLARD: Been moved and seconded for 5 approval of Item 1.20, and that is to approve the Kerr County 6 investment policy, the broker/dealer list for Kerr County's 7 investment policy in accordance with the statues there as 8 stated. Any further discussion or comment? If not, those in 9 favor, signify by raising your right hand. 10 (The motion carried by unanimous vote, 4-0.) 11 JUDGE POLLARD: It's 4-0, unanimous. 1.21; 12 consider, discuss, and take appropriate action to authorize 13 the Kerr County Auditor to prepare an audit of the Kerr 14 County Emergency Services District Number 1 when the records 15 become available. Commissioner Reeves. 16 COMMISSIONER REEVES: Yes, sir. This is for the 17 ESD with the Ingram Volunteer Fire Department that it 18 services. I visited with the County Auditor and explained 19 what has gone on in the past, and move for approval of the 20 agenda item. 21 COMMISSIONER BALDWIN: Second. 22 JUDGE POLLARD: Been moved and seconded for 23 approval of Agenda Item 1.21, to authorize the Kerr County 24 Auditor to prepare an audit of the Kerr County Emergency 25 Services District Number 1 when the records become available. 9-28-15 93 1 Any further discussion or questions? There being none, those 2 if favor, signify by raising your right hand. 3 (The motion carried by unanimous vote, 4-0.) 4 JUDGE POLLARD: It's 4-0, unanimous. 1.22; 5 consider, discuss, and take appropriate action to cancel 2015 6 Economically Depressed Areas Program, popularly known as 7 EDAP, grant award from Texas Water Development Board. 8 Commissioner Letz. 9 COMMISSIONER LETZ: The water -- we are not going 10 to access the 2015 funds; the Water Development Board has 11 asked us to formally withdraw that request for -- or cancel 12 that request, and that's what the purpose of this is. This 13 is -- these are -- I think it was $64,000, I believe is what 14 was allocated. And we're using other programs to get that 15 funded, so I move approval. 16 COMMISSIONER MOSER: Second. 17 JUDGE POLLARD: Been moved and seconded for 18 approval of Item 1.22, which is to take appropriate action to 19 cancel the 2015 Economically Distressed Area Program, EDAP, 20 grant award from the Texas Water Development Board. Is there 21 any further discussion or comment? 22 COMMISSIONER BALDWIN: I have a question. Is -- 23 are we stopping that particular program, or are we just 24 getting the funds from another place? 25 COMMISSIONER LETZ: Another place. And it's coming 9-28-15 94 1 out of the 2016 -- 2 COMMISSIONER BALDWIN: Oh, for the following year? 3 COMMISSIONER LETZ: Yeah. It's just -- it makes it 4 cleaner. We have so many applications up there, this little 5 bit of money really would just -- they asked us to cancel 6 this one and just continue with the other one, so it's fewer 7 things that they're trying to keep track of up there. And it 8 also, actually, will help us, 'cause there's fewer grants we 9 need to keep track of. 10 COMMISSIONER BALDWIN: Okay. 11 JUDGE POLLARD: Any further questions or comments? 12 There being none, those in favor of the motion, signify by 13 raising your right hand. 14 (The motion carried by unanimous vote, 4-0.) 15 JUDGE POLLARD: It's 4-0, unanimous. 1.23; update 16 on the status of East Kerr Wastewater project. Commissioner 17 Letz. 18 COMMISSIONER LETZ: I put this on the agenda 19 because this was kind of a lead-in to the next item. There 20 is -- as part of the overall application process for the 2016 21 EDAP and Clean Water program, they re-costed the cost of this 22 whole project, and they also added some things in. They 23 looked at -- they went ahead and looked at including in all 24 of the hookups which we originally had thought of probably 25 using Department of Agriculture, but because of -- that's the 9-28-15 95 1 same grant process we used in Kerrville South. But because 2 of the number of hookups, it would take us six years at 3 least, probably -- well, seven years to do the hookups. We 4 can -- 5 COMMISSIONER MOSER: With T.D.A. funds. 6 COMMISSIONER LETZ: With -- yeah. We can roll 7 those funds into the grant application, but the bottom line 8 of adding that amount into the application and the cost 9 increase, the new cost of the whole project, the project is 10 now 44.4 million, or up to 44.4 million. So, I just wanted 11 to make sure that the Court was aware of that. That was the 12 main reason for putting this on the agenda today, is we have 13 approved going forward with all this, but the numbers we 14 talked about previously are a little bit low, or quite a bit 15 lower. 16 COMMISSIONER MOSER: For clarification, should we 17 withdraw the application for the T.D.A. funds for the half a 18 million dollars? 19 COMMISSIONER LETZ: Not at this point. I would 20 keep them both. You know, those are -- it's going to depend 21 on where we get the best bang for the buck. It's probably 22 going to be best to use the T.D.A. and those 100 percent, -- 23 COMMISSIONER MOSER: Right. 24 COMMISSIONER LETZ: -- as much as we can, but not 25 delay hookups too far into the future. So, we'll use those 9-28-15 96 1 in conjunction -- and every 500,000 we use from T.D.A. we 2 would take off of Clean Water, even though we have the -- 3 COMMISSIONER MOSER: Okay. 4 COMMISSIONER LETZ: -- capacity to -- 5 COMMISSIONER MOSER: Yeah. 6 COMMISSIONER LETZ: -- use those funds. 7 COMMISSIONER MOSER: Okay. 8 COMMISSIONER LETZ: So, no action is required. I 9 just wanted to update the Court on that. 10 JUDGE POLLARD: Okay. All right, we'll move on -- 11 if there's nothing else, we'll move on to 1.24; consider, 12 discuss, and take appropriate action to ratify and confirm 13 documents for the 2016 Economically Distressed Areas Program 14 and the 2016 Clean Water State Revolving Fund applications as 15 approved by Court Order Number 34264, Application Filing and 16 Authorized Representative Resolution, Application Resolution, 17 Certificate of County Clerk, Application Affidavit, and 18 T.W.D.B. Affirmative Steps Certification and Goal. 19 Commissioner Letz. 20 COMMISSIONER LETZ: I put this on the agenda -- 21 COMMISSIONER BALDWIN: Golly. 22 JUDGE POLLARD: Whatever that says. 23 COMMISSIONER LETZ: Whatever that says. I put this 24 on the agenda. We -- at the last meeting, we authorized the 25 County Judge to sign all necessary documents to submit these 9-28-15 97 1 applications. One of the applications, the Application 2 Filing and Authorized Representative Resolution, refers to 3 actually a -- and some of the affidavits, as to what the 4 actual vote was for this particular resolution. Since we 5 didn't do it that way, I thought it was best to go back and 6 retroactively approve those resolutions and authorize the 7 County Judge to sign them, which he already has, and also 8 sign the affidavit. The County Clerk has signed the -- the 9 appropriate certificates and affidavits as well, so I'll move 10 approval of the agenda item. 11 COMMISSIONER MOSER: Second. 12 JUDGE POLLARD: Approval of that agenda item, 13 whatever it says, has been moved and seconded. 14 COMMISSIONER MOSER: That you sign. 15 JUDGE POLLARD: Yeah, and I've already signed it. 16 It really got my attention when I saw that $44.4 million on 17 that guarantee. 18 COMMISSIONER MOSER: Yeah, right. 19 JUDGE POLLARD: Okay. Anyway, is there any further 20 discussion or comment about that item, Item 1.24 on the 21 agenda? There being none, those in favor, signify by raising 22 your right hand. 23 (The motion carried by unanimous vote, 4-0.) 24 JUDGE POLLARD: It's 4-0, unanimous. Whatever it 25 says was passed. (Laughter.) Okay. 1.25; consider, 9-28-15 98 1 discuss, and take appropriate action on requests from 2 appointed and elected officials to appoint clerks and 3 assistants for their offices pursuant to the Local Government 4 Code, Chapter 151. It says Judge Pollard. And if you'll 5 look in your agenda package, you'll see letters from various 6 departments asking for authority to appoint their assistants 7 and deputy clerks and employees and all. And as far as I can 8 tell from looking at it, it appears that they were all -- all 9 the requests are within the budget. Am I correct about that? 10 Okay. There should -- looked like it to me. Any questions 11 or comments about that? 12 COMMISSIONER BALDWIN: Judge, I move we approve, I 13 guess -- let's see, "take appropriate action" -- approve as 14 presented the items in 1.25. 15 JUDGE POLLARD: Okay. And all that in pursuance to 16 Local Government Code, Section 151. 17 COMMISSIONER REEVES: I'll second. 18 JUDGE POLLARD: All right. It's been moved and 19 seconded as stated in the record just then by Commissioner 20 Baldwin, and seconded by Commissioner Reeves, for Item 1.25 21 to be approved. Is there any further discussion or comment? 22 There being none, those in favor of the motion, signify by 23 raising your right hand. 24 (The motion carried by unanimous vote, 4-0.) 25 JUDGE POLLARD: It's 4-0, unanimous. 1.26; 9-28-15 99 1 consider, discuss, and take appropriate action to nominate 2 one or more persons to the Kerr Central Appraisal District 3 Board of Directors for 2016 and '17. Commissioner Baldwin. 4 COMMISSIONER BALDWIN: Thank you. I'm not real 5 sure about all this. The -- seems like to me we've tried 6 this one or more persons on here in years past, and it just 7 got crazy. So, in my mind, I would just rather for us to 8 appoint the present member and -- reappoint, and go on with 9 life. 10 JUDGE POLLARD: And who is the present member? 11 COMMISSIONER BALDWIN: Charles Lewis. 12 JUDGE POLLARD: Okay. 13 COMMISSIONER REEVES: And I believe we're actually 14 nominating him. 15 COMMISSIONER BALDWIN: That's correct, nominating. 16 COMMISSIONER REEVES: Rather than appointing. And 17 then at a later date, we'll be allocated votes, and we have 18 enough votes to vote him in. 19 COMMISSIONER BALDWIN: Yeah. But you get into 20 these numbers of trying to put five people on there, and then 21 you get into those numbers, and we don't have -- we may have 22 enough to appoint our own guy; I don't know. It just gets 23 really convoluted. 24 JUDGE POLLARD: So the short version of the motion 25 is to appoint Charles Lewis? 9-28-15 100 1 COMMISSIONER REEVES: Is to nominate -- 2 COMMISSIONER BALDWIN: Nominate Charles Lewis. 3 COMMISSIONER MOSER: Nominate. 4 JUDGE POLLARD: To nominate, okay. 5 COMMISSIONER LETZ: Second. 6 JUDGE POLLARD: All right. It's been moved and 7 seconded that Charles Lewis be nominated to fill that 8 position on the Central Appraisal District Board. Any 9 further comments? There being none, those in favor of the 10 motion, signify by raising your right hand. 11 (The motion carried by unanimous vote, 4-0.) 12 JUDGE POLLARD: It's 4-0, unanimous. 1.27; 13 consider, discuss, and take appropriate action to select 14 audit firm for the fiscal year 2014 and 2015 audit. Do we 15 need an executive session for that? 16 COMMISSIONER REEVES: I have a note -- a written 17 statement from the County Attorney that it is her opinion 18 that deliberations on the proposals in an open meeting would 19 have a detrimental effect on the position of the 20 Commissioners Court in negotiations with a third party. That 21 is her written determination. And the Commissioners Court 22 needs to vote unanimously that deliberation in an open 23 meeting would have a detrimental effect on the position of 24 the Commissioners Court in negotiations with a third party. 25 So, this is similar to other contracts we've been 9-28-15 101 1 negotiating; that in order to discuss it without divulging -- 2 JUDGE POLLARD: All right. Is that a motion? 3 COMMISSIONER REEVES: That is a motion, in that 4 wording. 5 JUDGE POLLARD: All right. Is there a second? 6 COMMISSIONER MOSER: The motions is to -- to what? 7 COMMISSIONER LETZ: Go into executive session. 8 COMMISSIONER MOSER: Go into executive -- 9 COMMISSIONER REEVES: We have to do it because of 10 this -- am I correct, Ms. Attorney? 11 MS. STEBBINS: Yes, you are. Your motion is that 12 deliberation -- you have to vote unanimously, so the motion 13 is for y'all to decide whether deliberation in an open 14 meeting would have a detrimental effect on the position of 15 Commissioners Court in negotiations with a third party. 16 COMMISSIONER MOSER: Okay. 17 JUDGE POLLARD: All right. Those in favor of the 18 motion, signify by raising your right hand. 19 (The motion carried by unanimous vote, 4-0.) 20 JUDGE POLLARD: That was a left hand. 21 COMMISSIONER BALDWIN: That was a left hand? Well, 22 I really didn't mean it, then. 23 COMMISSIONER REEVES: So, we're unanimous? 24 JUDGE POLLARD: Well, are we unanimous? 25 COMMISSIONER BALDWIN: Yes, sir. 9-28-15 102 1 JUDGE POLLARD: Okay, it's 4-0, unanimous. 2 COMMISSIONER BALDWIN: You still have to pay the 3 bills. 4 JUDGE POLLARD: All right. 1.28; consider, discuss 5 and take appropriate action on personnel matter. Heather 6 Stebbins. Do that in closed session? 7 MS. STEBBINS: Yes, sir. 8 JUDGE POLLARD: All right. Let's go ahead and take 9 care of the bills and so forth right now. 10 COMMISSIONER BALDWIN: I've got a couple of real 11 quick questions. 12 JUDGE POLLARD: Okay. 13 COMMISSIONER BALDWIN: Let me find it. On Page 11, 14 Rusty. Expansion project, DRG Architects, $92,000. Now, is 15 that -- I'm sure that's a phase -- 16 SHERIFF HIERHOLZER: Right. 17 COMMISSIONER BALDWIN: -- of what we did, and you 18 signed off on it. And we're saying that everything's been 19 done in that agreement? 20 SHERIFF HIERHOLZER: Yes. 21 COMMISSIONER BALDWIN: Very good. Thank you. And 22 then on Page 1, the City of Kerrville, that nondepartmental 23 there at the very top, that group. Next-to-the-last one, 24 City of Kerrville for $99,500. That's for the fire and 25 ambulance contract, and -- and the reason I bring this up is 9-28-15 103 1 I've got a concern about that. All these years that we've 2 had this contract with the City with the ambulance and fire 3 contract, part -- one of the line items was the training 4 officer for our First Responder program. We pay him -- seems 5 like a small amount. I can't remember how much it was, but 6 we paid him a salary to do -- to do that function for us, as 7 well as the Kerrville EMS medical director. We paid him a 8 small amount to do that kind of -- do that part of the work, 9 too. Well, I guess -- I don't know when it disappeared, but 10 I think when we did the 10-year contract with the City on 11 this -- on this fire and ambulance contract, that those two 12 things have disappeared. I don't have -- we don't have any 13 idea if we pay the instructor. We don't have any idea if we 14 pay the -- and none of us know. 15 MS. DOSS: We do. 16 COMMISSIONER BALDWIN: And is it in the budget of 17 the line item? 18 MS. DOSS: Yes, sir. But -- I don't know right 19 offhand, but I can find it in the budget minutes. 20 COMMISSIONER BALDWIN: Okay. That's the first time 21 that we've heard that. 22 MS. DOSS: Yes. We pay it -- we pay part of the 23 stipend that is paid to the Emergency Management Director in 24 Kerrville, I believe. 25 COMMISSIONER BALDWIN: Okay. 9-28-15 104 1 COMMISSIONER MOSER: Is it part of the -- was it 2 1.2 million or something? 3 MS. DOSS: No, that's the contract. That's a 4 separate item. 5 JUDGE POLLARD: Yeah, but the real question is, are 6 they doing it? Is there such a person, and are they 7 performing that function with the volunteer fire departments? 8 COMMISSIONER BALDWIN: Which brings -- First 9 Responders. 10 COMMISSIONER MOSER: First Responders, not 11 volunteer fire departments. 12 COMMISSIONER BALDWIN: Which brings up the reason 13 that I'm bringing this up, and it's that I understand that 14 there's going to be a major change in that. That they're -- 15 that person's going to no longer be a training-type officer. 16 And I'm just hearing this through the grapevine, or a little 17 bird, and I just kind of want to get this stuff clear. You 18 know, we need to have it clear. If it's -- if we're going to 19 pay somebody, I want to see it budgeted in there. If Joe 20 Jones walks in off the street and he wants to see what his 21 tax dollars are spent for, I want him to be able to see it. 22 COMMISSIONER MOSER: Right. 23 COMMISSIONER BALDWIN: You know? 24 COMMISSIONER MOSER: We used to pay the Fire Chief 25 for emergency management plan -- 9-28-15 105 1 COMMISSIONER BALDWIN: Right. 2 COMMISSIONER MOSER: -- thing, and that was clear. 3 Okay. I guess I wasn't aware that we were paying the EMS -- 4 COMMISSIONER BALDWIN: We paid the EMS -- 5 COMMISSIONER MOSER: -- Coordinator to train our -- 6 COMMISSIONER BALDWIN: First Responders. They have 7 monthly meetings. I've been to their dinners and, you know, 8 their meetings. I've been to all that stuff. And then the 9 -- as well as the medical director for the city, which lives 10 in -- Santa Fe someplace? Lives someplace else, but he's 11 still the medical director. And -- but I haven't been able 12 to see that. And I know I visited with her a couple of 13 months ago about this kind of thing, but -- but the new 14 development is that our instructor -- our EMS instructor's 15 going to change the system around to where I think they're 16 going to try to go to more computers, individual computers, 17 and then get their own training that way. And if that's the 18 case -- I mean, I think that's a great idea, to be honest 19 with you, but if that's the case, we want to know about that. 20 We want to know what we're spending our money on. 21 SHERIFF HIERHOLZER: If I can interject, one thing 22 she just said was we pay a stipend to the city's Emergency 23 Management Coordinator. That's totally different than the 24 EMS -- 25 COMMISSIONER MOSER: Different subject. 9-28-15 106 1 SHERIFF HIERHOLZER: But that's what she mentioned 2 that she could get for you, Buster, -- 3 COMMISSIONER BALDWIN: I see. 4 SHERIFF HIERHOLZER: -- is that. 5 COMMISSIONER BALDWIN: Okay. 6 SHERIFF HIERHOLZER: And that does bring up a point 7 for future discussion. Now that -- after the actual budget 8 approval, now that the County's going to have the County 9 Emergency Coordinator, it may be a discussion whether we 10 should still continue to pay a stipend to the city's 11 Emergency Management -- 12 COMMISSIONER MOSER: For the EMS. 13 SHERIFF HIERHOLZER: On the emergency management. 14 COMMISSIONER MOSER: Yeah. Yeah, separate -- 15 JUDGE POLLARD: All right. If we continue paying 16 the stipend for -- just let guys learn it on a computer, 17 instead of them furnishing -- 18 COMMISSIONER BALDWIN: Yeah. 19 JUDGE POLLARD: -- an instructor on it. 20 COMMISSIONER MOSER: Let me make it clear. 21 Buster's talking about the First Responder, not the Emergency 22 Management Coordinator. 23 SHERIFF HIERHOLZER: Right. 24 COMMISSIONER MOSER: Take that off the table. 25 That's a different subject, okay? We're talking about the 9-28-15 107 1 other thing. 2 COMMISSIONER BALDWIN: Yeah. 3 COMMISSIONER MOSER: Which I think does need 4 clarification. 5 COMMISSIONER BALDWIN: So, we just need some 6 clarification. You know, I've looked at the agreement, and 7 the former Auditor has looked at the agreement with the City, 8 and it's not in there. It's not in there as a line item. 9 JUDGE POLLARD: We ought not be paying it, then. 10 COMMISSIONER BALDWIN: Well, I don't know. Well, 11 we're paying $99,500 today, and I don't know if any of that's 12 going toward these guys or not. I don't have any idea. 13 Should we know? 14 JUDGE POLLARD: Yes. 15 COMMISSIONER MOSER: Well, but this says it's for 16 the fire and EMS contract. 17 COMMISSIONER BALDWIN: Correct. That's where all 18 -- that's where this has always been. 19 COMMISSIONER MOSER: And you're thinking this 20 stipend is included in that -- 21 COMMISSIONER BALDWIN: That's right. 22 COMMISSIONER MOSER: -- contract? But the contract 23 is this 10-year contract for the 1.2 million. 24 COMMISSIONER BALDWIN: That's correct. 25 MS. DOSS: Based on C.P.I. 9-28-15 108 1 COMMISSIONER MOSER: This is a subset of the 1.2 2 million? 3 COMMISSIONER BALDWIN: I would think that it would 4 be in that -- 5 COMMISSIONER MOSER: I would think so. 6 COMMISSIONER BALDWIN: -- as a line item. 7 COMMISSIONER MOSER: I would think so, right. 8 COMMISSIONER BALDWIN: But if y'all find it, show 9 it to me. I'll shut up. 10 COMMISSIONER MOSER: No, no, just for 11 clarification. 12 COMMISSIONER BALDWIN: But I can't seem to get my 13 hands on that. And it just -- I questioned the former 14 Auditor about it. You know, just -- just one day, it drops 15 out of the budget. It just drops off the face of the earth. 16 We don't know what we're doing. So, -- 17 COMMISSIONER MOSER: Well, it should -- 18 COMMISSIONER BALDWIN: -- that's my fuss for the 19 day. 20 COMMISSIONER MOSER: And I agree with your fuss. 21 But shouldn't that be delineated in the contract? So -- 22 we've got a contract with the City. 23 JUDGE POLLARD: He says it's not in the contract. 24 MS. DOSS: Not specifically. The contract is just 25 for the 1.2 million. 9-28-15 109 1 COMMISSIONER MOSER: What, Brenda? 2 MS. DOSS: The contract is for a certain amount 3 annually, or we pay it monthly. 4 COMMISSIONER MOSER: It should be specified what 5 all services are provided that tells us what's covered with 6 fire, what's covered with EMS. 7 COMMISSIONER BALDWIN: Well, you would do that in a 8 budget-type thing where there's line items. That's the way 9 it's always been. I mean, this is not the first time we've 10 had a contract with them for ambulance service. We've been 11 doing this for years and years and years. 12 COMMISSIONER MOSER: Let me see if I can 13 understand. The 99 -- we have a contract with the City, 14 10-year contract with the City for fire and EMS, 1.2 million 15 per year. That's what we agreed. Is not the $99,500 payment 16 our payment for that 1.2 million? 17 MS. DOSS: Yes. 18 COMMISSIONER MOSER: Then the next question -- 19 MS. DOSS: It's a monthly payment. 20 COMMISSIONER MOSER: Then the next question is, in 21 that contract, in the detailed contract, it should specify in 22 there what services are being provided as part of the $99,500 23 that we're paying this month. Okay? As part of that. And 24 that should show in there, EMS training for First Responders. 25 It should be part of the contract. So, I guess I haven't 9-28-15 110 1 looked at the contract lately. I don't know -- 2 MS. DOSS: I would have to review it. 3 COMMISSIONER REEVES: Could you review it, and next 4 month let us know? 5 MS. DOSS: Yes, sir, I will. Most definitely. 6 COMMISSIONER MOSER: Okay. That's where it ought 7 to be, I think. And then it would be in there. 8 COMMISSIONER BALDWIN: I agree. 9 COMMISSIONER MOSER: Rather than a stipend. 10 COMMISSIONER BALDWIN: Where it's always been. 11 It's been a line item in the budget and in the agreement 12 between the City and the County. 13 COMMISSIONER LETZ: I agree. 14 COMMISSIONER MOSER: I think you'd have to have a 15 line item for everything they're providing that way. 16 COMMISSIONER LETZ: It's a change. When we did the 17 new contract, it changed for some reason, and that's the 18 difference. I mean, we always have a contract -- we've 19 always had one contract; we never had separate contracts. 20 COMMISSIONER MOSER: I think that's right. 21 COMMISSIONER LETZ: But it's changed. 22 COMMISSIONER MOSER: Okay. Good catch. 23 JUDGE POLLARD: If it dropped out of the contract 24 like Buster thinks, then we don't have any control over it. 25 COMMISSIONER MOSER: I think it's in the contract. 9-28-15 111 1 COMMISSIONER REEVES: Let's see what it is, and she 2 can report back. 3 COMMISSIONER BALDWIN: Thank you for your time. 4 COMMISSIONER REEVES: Thank you for your question. 5 COMMISSIONER BALDWIN: Other than that, I move we 6 pay the bills. 7 COMMISSIONER REEVES: Second. 8 JUDGE POLLARD: It's been moved and seconded that 9 we pay the bills as presented. Any further discussion or 10 comment? There being none, those in favor of the motion, 11 signify by raising your right hand. 12 (The motion carried by unanimous vote, 4-0.) 13 JUDGE POLLARD: All right. Budget amendments. 14 COMMISSIONER LETZ: These are budget amendments. 15 We got a whole bunch of budget amendments. 16 COMMISSIONER BALDWIN: Wow. 17 COMMISSIONER MOSER: What's the significance of 18 these ones highlighted, James? 19 MR. ROBLES: Those are strictly group insurance. 20 COMMISSIONER MOSER: Oh. 21 COMMISSIONER BALDWIN: Which would bring about a 22 question that I'm not going to ask you, but if I were, it 23 would be something like this. How did -- how did the 24 Commissioners Court end up with a couple thousand dollars in 25 group insurance? But I'm not asking that, of course. 9-28-15 112 1 MS. DOSS: I'm not real sure, sir. I wasn't here. 2 We basically take the entire premium and get an average per 3 employee, and certain employees have different programs than 4 others. Some end up not using all their insurance, and some 5 end up using more. At the very end of the year, we usually 6 have to do a couple adjustments to pay for the ones with 7 higher plans. 8 COMMISSIONER LETZ: I move we approve the budget 9 amendments as presented. 10 COMMISSIONER REEVES: Second. 11 JUDGE POLLARD: Been moved and seconded that the 12 budget amendments be approved as presented. Any further 13 discussion or comment? There being none, those in favor, 14 signify by raising your right hand. 15 (The motion carried by unanimous vote, 4-0.) 16 JUDGE POLLARD: It's 4-0, unanimous. Next is the 17 late bills. Are there any? 18 COMMISSIONER LETZ: Yes. 19 MS. DOSS: No, sir. 20 JUDGE POLLARD: All right. 21 MS. DOSS: We had two sections of regular bills. 22 COMMISSIONER BALDWIN: Tom? 23 JUDGE POLLARD: Mm-hmm? 24 (Low-voice discussion off the record.) 25 JUDGE POLLARD: Channel 706, that's not Dish. 9-28-15 113 1 COMMISSIONER BALDWIN: No, it's not Dish. That's 2 right. 3 COMMISSIONER LETZ: She's writing this down. 4 JUDGE POLLARD: Okay. Any further comments or 5 questions about it? There being none, those in favor -- we 6 have a motion to approve? 7 COMMISSIONER LETZ: We didn't have any late bills. 8 COMMISSIONER MOSER: Didn't have any late bills. 9 JUDGE POLLARD: All right. 4.4; approve and accept 10 monthly reports. 11 COMMISSIONER REEVES: I have two. County Clerk 12 monthly report for August 2015, and County Treasurer monthly 13 report for August 2015. Move to approve and authorize the 14 Court to sign. 15 JUDGE POLLARD: Is there a motion? 16 COMMISSIONER BALDWIN: Second. 17 JUDGE POLLARD: All right. It's been moved and 18 seconded that the -- for approval of that item. Any further 19 discussion? Those in favor, signify by raising your right 20 hand. 21 (The motion carried by unanimous vote, 4-0.) 22 JUDGE POLLARD: It's 4-0, unanimous. Reports from 23 Commissioners, liaison/committee assignments. Anybody? 24 Reports from elected officials/department heads? Anybody? 25 SHERIFF HIERHOLZER: More a question for advice. 9-28-15 114 1 These are those documents that you had already approved the 2 design/development, and it may be something our County 3 Attorney has to advise me on. Technically, they were part of 4 that agenda item, 'cause you approved them, so most of the 5 times those do get filed in the County Clerk's office and 6 become public record. There are security issues in there in 7 running a jail, and I don't know where they should be filed 8 at this point, or if I'm allowed to keep them locked up in a 9 safe out there. 10 MS. STEBBINS: You can keep them locked up in a 11 safe until I tell you otherwise. I'll look it up pretty 12 quickly -- 13 SHERIFF HIERHOLZER: Thank you. 14 MS. STEBBINS: -- and let you know. I agree with 15 you. 16 SHERIFF HIERHOLZER: 'Cause we'll have a lot of 17 these coming with the other documents, and I'm just concerned 18 about security. 19 MS. STEBBINS: And they're excepted from public 20 release because of that. So, I'll let you know. 21 SHERIFF HIERHOLZER: Okay. 22 JUDGE POLLARD: Anyone else? Yes, Dawn? 23 MS. LANTZ: I just wanted the Court to know that 24 because of our new fiscal year and our new payroll for the 25 new fiscal year being October the 9th, we have to split our 9-28-15 115 1 payroll, because there's going to be 11 days in the old 2 fiscal year and three days in the new, which means we have to 3 hand-touch everybody's payroll with the new rates. The 4 Auditor's office is going to be helping us. However, Cindy 5 and I will be here Monday, but my office will be closed 6 because of that. It's going to take us quite a while to get 7 that done. As well as I'm going to request that everybody 8 have their payroll in by Friday so we can start the process 9 by Friday, and the Auditor's office, as well as the 10 Treasurer, will have to split the payroll before we can 11 process it. 12 COMMISSIONER BALDWIN: Thank you for going beyond 13 the call of duty. 14 JUDGE POLLARD: All right. Any other -- anyone 15 else? Department heads or whatever? All right. Any 16 other -- I mean, there are all kinds of -- anybody else? We 17 got a lot of other kinds of reports that could go in. Anyone 18 want to say anything? All right. There being none, then we 19 need to go into closed session. 20 COMMISSIONER REEVES: How long do we feel like 21 these two items are going to take? 'Cause we've got another 22 meeting in 25 minutes. 23 COMMISSIONER LETZ: We shouldn't be late to our -- 24 COMMISSIONER REEVES: Own party. 25 JUDGE POLLARD: Do you want to recess and come back 9-28-15 116 1 after? 2 COMMISSIONER REEVES: I'd prefer to recess both 3 these items till after we get through with our joint meeting 4 with the City of Kerrville. 5 COMMISSIONER MOSER: How long might they take? 6 Over five minutes? 7 MS. STEBBINS: Yes, mine will take over five 8 minutes. But we also have juvenile court this afternoon, 9 so -- 10 COMMISSIONER LETZ: You can be a few minutes late. 11 MS. STEBBINS: We have a lot of kids on the docket. 12 JUDGE POLLARD: Court starts at 2:30? 13 MS. STEBBINS: It does start at 2:30. We have five 14 hearings. 15 COMMISSIONER REEVES: Let's reconvene at 1:30. 16 COMMISSIONER LETZ: 1:30. 17 JUDGE POLLARD: That's fine. All right, we're 18 recessed until 1:30, and we will then go into closed session. 19 (Recess taken from 11:35 a.m. to 1:30 p.m.) 20 - - - - - - - - - - 21 JUDGE POLLARD: All right. It's 1:30, and the 22 Commissioners Court's back in session, this time in closed 23 session, and let me read this stuff. We're in pursuant to 24 Section 51.072, .073, .074, .0785, .076, .087, all in Chapter 25 51 of the Texas Government Code. So, we're in closed session 9-28-15 117 1 pursuant to those. 2 (The open session was closed at 1:31 p.m., and an executive session was held, the transcript of which 3 is contained in a separate document.) 4 - - - - - - - - - - 5 (Open session resumed at 2:00 p.m.) 6 JUDGE POLLARD: Smile, Brenda, it's not all that 7 bad. 8 MS. DOSS: Sorry, I'm tired. It's close to 9 September 30th. 10 COMMISSIONER BALDWIN: Now what? 11 MS. DOSS: We have late bills. Joy found them; 12 they were hanging in the system. 13 COMMISSIONER MOSER: This is late-late. 14 MS. DOSS: Yes, very late. So, thank goodness we 15 were able to come back and get them approved before. 16 COMMISSIONER LETZ: I move we approve the late 17 bills as presented. 18 COMMISSIONER REEVES: Second. 19 JUDGE POLLARD: It's been moved and seconded that 20 we approve the late, late bills. 21 MS. DOSS: Thanks. 22 JUDGE POLLARD: Is there any further discussion or 23 comment? There being none, those -- we're back in open 24 session, by the way, okay? Let me declare that. All right. 25 Those in favor of that motion, signify by raising your right 9-28-15 118 1 hand. 2 (The motion carried by unanimous vote, 4-0.) 3 COMMISSIONER BALDWIN: On the late, late bills. 4 JUDGE POLLARD: All right. So is it -- what, 5 3-to-1? 6 COMMISSIONER MOSER: No, it's four. 7 JUDGE POLLARD: 4-to-1, unanimous. 8 COMMISSIONER MOSER: Unanimous. 9 JUDGE POLLARD: It's unanimous. 10 COMMISSIONER MOSER: That was just a late vote. 11 JUDGE POLLARD: Okay. All right, that passes. Is 12 there any -- what else? Do we have something? 13 COMMISSIONER REEVES: We need to approve the agenda 14 item for the audit. 15 JUDGE POLLARD: Yeah. 16 COMMISSIONER LETZ: Hold on one second. 27. 17 COMMISSIONER REEVES: 1.27. 18 COMMISSIONER BALDWIN: Now, is this the -- is this 19 what we call the outside auditor? 20 MS. DOSS: Yes, sir. 21 COMMISSIONER BALDWIN: And the group that we've 22 been using didn't -- didn't -- 23 COMMISSIONER LETZ: They can't. 24 COMMISSIONER MOSER: They can't. 25 MS. DOSS: They cannot. 9-28-15 119 1 COMMISSIONER LETZ: We hired her from them. 2 COMMISSIONER BALDWIN: Oh. 3 MS. DOSS: I at one time worked for them, so it 4 impaired the "independent" for a year. 5 COMMISSIONER BALDWIN: How long does that last? 6 MS. DOSS: One year. 7 COMMISSIONER BALDWIN: One year? 8 MS. DOSS: Yes, sir, so next year. 9 COMMISSIONER BALDWIN: You left them to come over 10 here? 11 MS. DOSS: I'm sorry? 12 COMMISSIONER BALDWIN: You left them to come over 13 here? 14 MS. DOSS: Yes, sir. 15 COMMISSIONER BALDWIN: Okay. 16 COMMISSIONER LETZ: We can hire them back next year 17 cheaper, probably. 18 JUDGE POLLARD: All right. 1.27; consider, 19 discuss, take appropriate action to select audit firm for 20 fiscal year '14 and '15 audit. 21 COMMISSIONER LETZ: I make a motion we follow the 22 Auditor's recommendation and hire Armstrong -- 23 MS. DOSS: Armstrong, Vaughan and Associates. 24 COMMISSIONER LETZ: Armstrong, Vaughan and 25 Associates, for an amount of 40 -- 9-28-15 120 1 MS. DOSS: 41. 2 COMMISSIONER LETZ: -- 41,000 -- 3 MS. DOSS: 800, I believe. 4 COMMISSIONER LETZ: -- 800 dollars. 5 COMMISSIONER MOSER: Second. 6 COMMISSIONER LETZ: And those funds are budgeted. 7 JUDGE POLLARD: Been moved and seconded that we 8 hire Armstrong-Vaughan for 41,000 -- 9 MS. DOSS: 41,815. 10 JUDGE POLLARD: Okay. Is there any further 11 discussion? There being none, those in favor of that motion, 12 signify by raising your right hand. 13 (The motion carried by unanimous vote, 4-0.) 14 JUDGE POLLARD: It's 4-0, unanimous. Is there 15 anything else to be taken up in open session? There being 16 none, I hereby declare adjournment. 17 (Commissioners Court adjourned at 2:04 p.m.) 18 - - - - - - - - - - 19 20 21 22 23 24 25 9-28-15 121 1 STATE OF TEXAS | 2 COUNTY OF KERR | 3 The above and foregoing is a true and complete 4 transcription of my stenotype notes taken in my capacity as 5 official reporter for the Commissioners Court of Kerr County, 6 Texas, at the time and place heretofore set forth. 7 DATED at Kerrville, Texas, this 2nd day of October, 8 2015. 9 10 REBECCA BOLIN, Kerr County Clerk 11 BY: _________________________________ Kathy Banik, Deputy County Clerk 12 Certified Shorthand Reporter 13 14 15 16 17 18 19 20 21 22 23 24 25 9-28-15