1 1 2 3 4 5 6 KERR COUNTY COMMISSIONERS' COURT 7 Regular Session 8 Monday, February 8, 2016 9 9:00 a.m. 10 Commissioners' Courtroom 11 Kerr County Courthouse 12 Kerrville, Texas 78028 13 14 15 16 17 18 19 20 21 22 23 PRESENT: TOM POLLARD, Kerr County Judge H. A. "BUSTER" BALDWIN, Commissioner Pct. 1 24 TOM MOSER, Commissioner Pct. 2 JONATHAN LETZ, Commissioner Pct. 3 25 BOB REEVES, Commissioner Pct. 4 2 1 I-N-D-E-X 2 NO. PAGE 3 *** Commissioners' Comments 6 4 1.1 Report regarding the Boy Scouts of America. 8 (Frances Henderson) 5 1.2 Consider, discuss and take appropriate 12 6 action for final approval regarding the Revision of Plat for Lots 55, 56 and Part 7 of 57 of Bear Creek Ranch, Volume 3, Page 114, Pct. 1. (Leonard Odom/Charlie 8 Hastings) 9 1.3 Consider, discuss and take appropriate 16 action to set a public hearing for 10 March 14, 2016 at 9:00 a.m. for the Court to consider the installation of vehicle axle 11 weight limits on Splitrock Road, Pct. 2. (Charlie Hastings) 12 1.4 Consider, discuss and take appropriate 23 13 action for the Court's Final Approval regarding the Santa Fe Manufactured Home 14 Park Development Plan, Pct. 4. (Charlie Hastings) 15 1.5 Consider, discuss and take appropriate 26 16 action on request to use Flat Rock Park for the Upper Guadalupe River Authority's 17 Annual River Clean Up to be held on July 23, 2016 from 7:00 a.m. - 1:00 p.m. 18 (Tara Bushnoe) 19 1.6 Consider, discuss and take appropriate 28 action regarding a resolution supporting 20 a pollination corridor for Monarch Butterflies. (Comm. Moser, Pct. 2/Pamela 21 Lienhard) 22 1.7 Consider, discuss and take appropriate 46 action to replace fire alarm system at the 23 courthouse. (Tim Bollier) 24 1.8 Consider, discuss and take appropriate 57 action to approve the Partial Exemption 25 Racial Profiling Report for Kerr County Constable, Pct. 1. (Comm. Baldwin, Pct. 1) 3 1 I-N-D-E-X 2 NO. PAGE 3 1.9 Consider, discuss and take appropriate 58 action to approve the Partial Exemption 4 Racial Profiling Report for the 198th District Attorney's Office. (Kyle Dean) 5 1.10 Consider, discuss and take appropriate 59 6 action to approve report to Commissioners' Court of the status of investments made 7 under Section 887(b) of the Probate Code. (Tracy Soldan) 8 1.11 Consider, discuss and take appropriate 60 9 action regarding response, if any, to Notice of Intent, from the City of Kerrville, 10 to annex 194.79 acres. (Judge Pollard) 11 1.12 Consider, discuss and take appropriate 62 action to adopt Resolution to designate 12 administration service provider for the 2015 Texas Community Development Block 13 Grant (CDBG) Fund contract 7215045; Center Point/East Kerr Wastewater Project. (Comm. 14 Moser, Pct. 2/Comm. Letz, Pct. 3) 15 1.13 Consider, discuss and take appropriate 65 action to adopt Resolution to designate 16 authorized signators for the 2015 Texas Community Development Block Grant (CDBG) 17 program contract 7215045; Center Point/East Kerr Wastewater Project. (Comm. Moser, 18 Pct. 2/Comm. Letz, Pct. 3) 19 1.14 Consider, discuss and take appropriate 66 action to approve a Resolution adopting 20 required Community Development Block Grant (CDBG) Civil Rights policies. 21 1.15 Consider, discuss and take appropriate 67 22 action to approve Proclamation declaring April as Fair Housing Month. 23 1.16 Consider, discuss and take appropriate 69 24 action on providing administrative support for Center Point/East Kerr Wastewater 25 Project. 4 1 I-N-D-E-X 2 NO. PAGE 3 1.17 Consider, discuss and take appropriate 71 action on clarification of subdivision 4 rules and regulations. 5 1.18 Consider, discuss and take appropriate 76 action on implementation of the burn ban. 6 1.19 Consider, discuss and take appropriate 80 7 action regarding the requirements of House Bill 1295 (Disclosure of Interested 8 Parties) as it relates to Kerr Count contracts. 9 1.20 Consider, discuss and take appropriate 87 10 action on revision of te Kerr County GASB 68 Policy and Internal Control 11 Document. 12 1.22 Consider, discuss and take appropriate 89 action to appoint members to Emergency 13 Services District #2 (ESD #2) 14 1.21 Consider, discuss and take appropriate 90 action to update the Kerr County Child 15 Services Board approved expenditures list and adopt same. 16 1.23 Consider, discuss and take appropriate 94 17 action to pass a resolution authorizing Kerr County to apply for Alamo Area 18 Council of Governments (AACOG) grant for hazardous waste disposal. 19 1.24 Consider, discuss and take appropriate 100 20 action to determine whether to allow the retail fireworks permit hold3ers to sell 21 fireworks to the public in celebration of Texas Independence Day, pursuant to Texas 22 Occupations Code, Section 2154.202(h)(1). 23 1.25 Consider, discuss and take appropriate 104 action to approve Interlocal Agreement 24 with Upper Guadalupe River Authority (UGRA) concerning Application for Financial Assistance 25 for Joint Eastern Kerr County Surfaces Water Supply Project. 5 1 I-N-D-E-X 2 NO. PAGE 3 4.1 Pay bills. 107 4 4.2 Budget Amendments. 108 5 4.3 Late bills. 108 6 4.4 Approve and accept Monthly Reports. 109 7 5.1 Reports from Commissioners/Liaison 111 Committee Assignments as per attachment. 8 5.2 Reports from Elected Officials/Department 111 9 Heads. 10 5.3 Reports from Boards, Commissions and 112 Committees. 11 a) City/County Joint Projects or Operation's Reports 12 b) Other 13 *** Adjourned 113 14 *** Reporter's Certificate 114 15 * * * * * * 16 17 18 19 20 21 22 23 24 25 6 1 JUDGE POLLARD: Morning. It is February the 2 8th, 2016, it's now 9 o'clock in the morning, and Kerr 3 County Commissioners' Court is in session. And 4 Commissioner Precinct 1, Mr. Baldwin, will lead us this 5 morning in the prayer and the pledge. 6 (Prayer and pledge of allegiance.) 7 JUDGE POLLARD: All right. This is the 8 part -- 9 (Microphone squealing.) 10 JUDGE POLLARD: All right. This is the part 11 of the agenda where the public can come forward and 12 speak on matters that are not on the agenda today. If 13 you do wish to come forward and speak, please limit it 14 to three minutes, and first identify yourself and state 15 your address. Is there anyone that wishes to come and 16 speak? Well, apparently are none. 17 We'll proceed then to the next part, which 18 is the Commissioners, the County Judge, can use this 19 time to recognize achievements of persons, make 20 comments, etc. We'll start with Mr. Baldwin. 21 COMMISSIONER BALDWIN: Judge, I'm not going 22 to say anything right now. I'm kinda -- I'm kinda 23 scared of you guys. But boy I saw a great football game 24 last night. 25 JUDGE POLLARD: Ended up just like I wanted 7 1 it. 2 COMMISSIONER BALDWIN: Absolutely. But 3 thank you very much. 4 JUDGE POLLARD: Yes, Sir. Mr. Moser. 5 COMMISSIONER MOSER: Yeah. Just a comment 6 for Commissioner Baldwin. After you've been here for a 7 while, you won't be scared, you'll feel comfortable. 8 COMMISSIONER BALDWIN: I see. 9 COMMISSIONER MOSER: You'll get used to it. 10 COMMISSIONER BALDWIN: It's the newness. 11 COMMISSIONER MOSER: Yes, it's the newness 12 for some people. I will just mention the telephone 13 service that's been out, and it's a three-party exercise 14 to get that fixed between AT&T, Hill Country Telephone 15 Coop and Windstream, and they are all working diligently 16 on this. It's the top priority for all three of those 17 companies. I think we'll hear something very shortly. 18 I think they've got the plan established how to 19 establish a redundant line, and the schedule hopefully 20 we'll hear this week. So big, big important thing for 21 everybody in Kerr County. 22 JUDGE POLLARD: Okay. I don't have 23 anything. 24 COMMISSIONER LETZ: I don't have anything, 25 Sir. 8 1 COMMISSIONER REEVES: No, Sir. 2 JUDGE POLLARD: Okay. Then we'll go to item 3 1.1 on the agenda, report regarding the Boy Scouts of 4 America. Frances Henderson, is she here? 5 MR. CHANEY: My name is A. J. Chaney, I'm 6 the District Executive. 7 JUDGE POLLARD: Okay. Welcome. 8 MR. CHANEY: And I'd like to introduce -- 9 JUDGE POLLARD: Welcome. 10 MR. CHANEY: And I would very much like to 11 introduce somebody, a very special young man, his name 12 is Clayton Gillen, and he is going to give the address, 13 if you don't mind, so I'll give the stage to him. 14 JUDGE POLLARD: How do you spell Gillen? 15 MR. GILLEN: G-I-L-L-E-N. 16 JUDGE POLLARD: Okay, thank you, Sir. 17 MR. GILLEN: May I start? 18 JUDGE POLLARD: Move that microphone just a 19 little closer to you. 20 COMMISSIONER MOSER: Pull it down. 21 (Sheriff Hierholzer adjusting mike.) 22 MR. GILLEN: May I begin? 23 JUDGE POLLARD: Yes, please. 24 MR. GILLEN: Hello, my name is Clayton 25 Gillen, I am from troop 111, I am a Star Scout. Today I 9 1 come before you to tell you about scouts and what we are 2 successfully accomplishing and what our progress we 3 have made. Our main goal has always been to help the 4 community. The boy scouts of America, Alamo Area of 5 Council, earned the journey to excellence bronze award, 6 that is based on hard work, performance. We earn this 7 by doing service work in the community. Camping has 8 always been the biggest part of boy scouts since the 9 beginning. We had a total of 6,142 scouts attended this 10 the summer and year-round events programs. The biggest 11 thing any boy scout would want to get is Eagle. The 12 Alamo Area of Council had 351 total Eagle scouts. Well, 13 that is an amazing achievement every scout would want. 14 But they had to go through all the advancements, which 15 also had a breakthrough. It required a lot of hard work 16 like helping out the community and racking up a lot of 17 service work. The biggest thing that our troop has 18 accomplished is the adopt a highway, which involves 19 picking up trash, and we do it several times a year. 20 But Troop 111 is not the only troop to do 21 great things. The whole Council did an amazing job on 22 popcorn sales this year, and this helps with many things 23 scouts will be able to do. One award served by a local 24 Eagle scout, Alexander Huteman(phonetic) of Troop 512 25 was recognized as having the project of the year award. 10 1 That is an amazing award to get. 2 I know you think all we do is pick up trash, 3 but the Alamo Area Council has always helped makes hot 4 meals possible to insecure families. These are the 5 reasons for what we are here for. So now I ask you what 6 can the boy scouts do for Kerr County. 7 JUDGE POLLARD: Thank you, Sir. 8 COMMISSIONER LETZ: Thank you. 9 COMMISSIONER MOSER: Thank you. 10 JUDGE POLLARD: That's a question, anybody 11 want to answer it? 12 (Clapping.) 13 COMMISSIONER REEVES: I'd just say I think 14 the boy scouts historically have done a lot for this 15 County especially with the camps, and all of those 16 service awards, and I commend this young man for coming 17 up here today and giving the presentation. Thank you 18 very much. 19 MR. GILLEN: You're welcome. 20 JUDGE POLLARD: There are lots of amazing 21 awards, aren't there? Okay. Anybody else have any 22 comments? 23 COMMISSIONER MOSER: Yeah. Probably a lot 24 of people in this room, been in the scouts or something 25 affiliated with it, so it's a very important thing, and 11 1 continue to do the good work that the scouts do -- 2 MR. GILLEN: Yes, Sir. 3 COMMISSIONER MOSER: -- and read the 4 constitution. 5 JUDGE POLLARD: Teaches responsibility and 6 good citizenship. 7 COMMISSIONER BALDWIN: I have a son that was 8 a graduated of Troop 111, a long time ago, and it was 9 some of the greatest man building issues he went through 10 that I can ever imagine. Your leader is a giant of a 11 man, he says that -- he says that the definition of 12 integrity is flying off the hull of a ship in a F17 in 13 the middle of the night, and he's done that thousands of 14 times. Quite a guy. Congratulations to you. And 15 really happy that you are here today. Please come back. 16 MR. GILLEN: Okay. 17 COMMISSIONER BALDWIN: You're welcome back 18 here. 19 COMMISSIONER LETZ: I will say keep up the 20 good work, have your troop keep up the good work. You 21 do a great deal of community service, we appreciate it 22 and thank you. 23 COMMISSIONER BALDWIN: Here here. 24 JUDGE POLLARD: All right, appreciate it. 25 Let's go to item 1.2 on the agenda. 12 1 Consider, discuss and take appropriate action for final 2 approval regarding the revision of plat for lots 55, 56 3 and part of 57 of Bear Creek Ranch, Volume 3, page 114, 4 Precinct 1. Mr. Hastings. 5 MR. HASTINGS: Thank you. Last time that we 6 discussed this, there is a little over a 10th of an acre 7 portion of one of the lots that was previously sold to a 8 neighbor Mr. Chapa. And the question was whether or not 9 that should be included as part of this plat, or is this 10 removing it as part of this plat. And so the surveyor 11 put together some plans to have it removed. We've had a 12 public hearing to have that portion removed, but the 13 owner doesn't want it removed. He didn't come to the 14 public hearing but he doesn't want to sign the plat 15 removing it, he wants it to remain. So the surveyor 16 thought perhaps we could just have that lot, that 10th 17 of an acre listed on here and noted, and he has it noted 18 on here as unbuildable to where it still remains because 19 the person who actually owns it wants it to remain as 20 part of the subdivision. 21 With that being said, if you were to approve 22 this today, lots 55, 56, and 57 will be platted into 23 55R, and a 57R, and then that little -- a little bit 24 over a 10th of an acre just has a note on there that 25 says that it's unbuildable. 13 1 At this time we're asking the Court for 2 their final approval regarding the revision of lots 55, 3 56, and part of 57 at the Bear Creek Ranch, Volume 3 4 page 114, Precinct 1. 5 COMMISSIONER BALDWIN: Charlie, let me ask 6 you a question. 7 JUDGE POLLARD: Go ahead. 8 COMMISSIONER BALDWIN: This un buildable 9 area there, is that in that subdivision regulations that 10 if there is something, you know, if there's -- if 11 there's a un buildable lot, you can just take that off, 12 or how'd you come up with that? 13 MR. HASTINGS: The surveyor came up with it. 14 It's not in the regulations, I'd have to turn to the 15 County Attorney. I don't know how much flexibility the 16 the Court has in having this being a un buildable lot. 17 COMMISSIONER LETZ: We frequently have un 18 buildable lots. Generally -- or I won't say generally, 19 many times they're well lots, where you have a well for 20 the community water system is on a lot in the 21 subdivision, but it's not a buildable lot because of the 22 size of it. 23 We've had some other lots I know in other 24 subdivisions where there's a configuration and we just 25 put a note on it because it didn't meet the minimum size 14 1 requirements, that was a non buildable lot. So I don't 2 know if it's specifically in our rules, but there's 3 nothing says we can't allow it in our rules either. We 4 have done it in the past. 5 JUDGE POLLARD: But it is in the Rules that 6 that there has to be a certain size to be buildable. So 7 all this is is just a notation on it to kind of let 8 somebody know because my -- I think that's totally 9 appropriate. 10 MR. HASTINGS: Currently using it for 11 driveway access, that's where his driveway is. 12 COMMISSIONER BALDWIN: Sure, I understand 13 what he's doing and has every right to want to stay 14 inside the subdivision. So if we -- I think the 15 subdivision regs are on the agenda later on today? 16 COMMISSIONER LETZ: Yes. But not only a 17 provision will not impact this in any way. 18 COMMISSIONER BALDWIN: Say it again. 19 COMMISSIONER LETZ: It's only for modifying 20 the language in one section. 21 COMMISSIONER BALDWIN: Oh, well at some 22 point if this kind of stuff is not in there we need to 23 put it in there, so there won't be -- so you won't have 24 some redneck like me asking these goofy questions. 25 COMMISSIONER LETZ: I mean this is, you 15 1 know, not the ideal way to handle this, but my feeling 2 is and I've talked to Charlie a lot and familiar with 3 this situation, is that because the owner of that little 4 piece won't sign the plat, there's no reason to hold up 5 the owners of 57R. They've acquired the property and 6 through an estate, a track previous, you know, was sold 7 out by meets and bounds. That should not have been 8 done, that was an illegal division. But it's not their 9 fault and they shouldn't be penalized for it in my mind. 10 And having a note on the plat, I think will at least in 11 the future, the owner of that track if they need -- 12 anybody wants to do something there's a note on the 13 plat. Now, hey, this is a little bit of a problem. It 14 needs to be addressed, but not necessarily at this 15 point. 16 COMMISSIONER BALDWIN: I agree. Well, upon 17 the recommendation of the County engineer, I move that 18 we approve. 19 COMMISSIONER LETZ: Second. 20 JUDGE POLLARD: It's been moved and seconded 21 that we approve the final plat or the revision of the 22 plat for lots 55, 56 and part of 57 of Bear Creek Ranch, 23 Volume 3, page 114 in Precinct 1. Is there any further 24 discussion? There being none, those in favor of the 25 motion signify by raising your right hands. It's four 16 1 zero, unanimous. Thank you. Thank you, Mr. Hastings. 2 MR. HASTINGS: Thank you. 3 JUDGE POLLARD: All right. 1.3 consider, 4 discuss and take appropriate action to set a public 5 hearing for March 14th, 2016, at 9:00 a.m. for the Court 6 to consider the installation of vehicle axle weight 7 limits on Splitrock Road, Precinct 2. Mr. Hastings. 8 MR. HASTINGS: Thank you. Martin Marietta 9 Materials currently operates a gravel mining operation 10 on Highway 27 at Sutherland Lane. They have released 11 plans to develop a second operation on Highway 27 at 12 Splitrock Road. Splitrock Road is owned and maintained 13 by Kerr County. It wasn't designed or built to 14 accommodate heavy industrial traffic, the same kind of 15 traffic that Martin Marietta would generate from its 16 proposed gravel mining operation. At a recent town hall 17 meeting Martin Marietta did indicate that they would not 18 use the road; however, in order to be sure that that 19 pavement is preserved, we had an investigation conducted 20 by Rock Engineering and Testing, as indicated by the 21 test report in your packet, is dated January 22nd, 2016. 22 The results of the report indicate that Splitrock Road 23 pavement and the soil conditions there the subgrade 24 should be limited to an axle weight of ten thousand 25 pounds, or five tons per axle of the vehicle. 17 1 At this time, we're asking the Court to set 2 a public hearing for March 14th, 2016 at 9 a.m. for the 3 the Court to consider at that time installation of 4 vehicle axle weight limits on Splitrock Road, Precinct 5 2. 6 COMMISSIONER MOSER: So move that we set 7 that public hearing. 8 COMMISSIONER BALDWIN: Second. 9 JUDGE POLLARD: It's been moved and seconded 10 that the public hearing be set for March 14th, 2016 at 11 9 a.m. for the purpose of considering placing an axle 12 weight limit on Splitrock Road in Precinct 2. Is there 13 any further discussion? 14 COMMISSIONER MOSER: Yeah, Judge, I'd like 15 to make a comment if I may on this. This obviously -- 16 this potential or this new gravel pit out there is the 17 focus of a lot of attention in the County and 18 specifically in Precinct 2, and the neighbors that live 19 there. And it's that balancing act, and that's what the 20 town hall meeting was about to understand what Martin 21 Marietta plans to do, and what the neighbors are 22 concerned about, and all the requirements that they have 23 to -- Martin Marietta has to live with. This is not -- 24 looking at this, and I asked the road and bridge if they 25 would check the integrity of that road for heavy 18 1 traffic, and especially large trucks. This is not 2 anything to do to target Martin Marietta; it's just 3 protecting the asset of the County to make sure we do 4 not ruin that road, because a lot of people use it that 5 live in those subdivisions. So I commend road and 6 bridge for doing what they've done in identifying what 7 the limits are. And we'll do the same thing -- or we 8 won't, but TXDOT will on looking at the public safety on 9 Highway 27 as trucks enter from the quarry into Highway 10 27, or left turn lanes, right turn lanes, acceleration 11 lanes, etc., so just want to make it very clear to the 12 public that this is -- and to Martin Marietta, this is 13 nothing more than looking for the good of Martin 14 Marietta and for the public. So I just wanted to put 15 that on the record. 16 JUDGE POLLARD: All right. Is there any 17 further discussion? 18 COMMISSIONER BALDWIN: Yeah, I got a 19 question. Charlie, is there a -- what if someone over 20 ten thousand pounds uses it after we set this limit? I 21 mean does the sheriff go out and arrest them or -- 22 MR. HASTINGS: We would need for the 23 Sheriff's Department to be involved, yes, Sir for the 24 enforcement side. 25 THE COURT: Would there be a need for some 19 1 kind of a construction truck to go in there to service 2 some of those people off of Splitrock Road that would 3 have a load in excess of that, to help in their 4 construction of their houses or anything on their lots? 5 MR. HASTINGS: Yes, Sir. Their -- 6 JUDGE POLLARD: So this would restrict that? 7 MR. HASTINGS: I don't think it would. The 8 occasional use, if you need a concrete truck to get back 9 to poor a foundation -- 10 JUDGE POLLARD: Yeah. 11 MR. HASTINGS: Then they should be able to 12 get back there, but there -- 13 JUDGE POLLARD: Even if they're over ten 14 thousand pounds. 15 MR. HASTINGS: And they will be. 16 COMMISSIONER REEVES: And how do we regulate 17 that, Mr. Hastings? How do we determine what's going 18 on? 19 MR. HASTINGS: We rely on complaints and 20 rely on the ability to go out and check things out. I 21 think that really the main intent is, and if you read 22 the report, the engineering report, the concern is the 23 repeated use of the road with loads that are such. The 24 occasional use is still in -- can still be done. 25 JUDGE POLLARD: Well, the sheriff can't 20 1 count the number of times they've been down the road. 2 SHERIFF HIERHOLZER: Well, the other issue 3 we're going to have is make sure that it is a violation. 4 The Sheriff's Department has no way to determine the 5 actual weight of vehicles. We don't have portable 6 scales, we don't have any of that kind of stuff. It 7 would take -- DPS is the only one I know that has 8 portable scales and most of those are in San Antonio. 9 COMMISSIONER LETZ: Well, but there are 10 weight limits on other county roads in this county. And 11 my understanding is -- I'll defer to the County Attorney 12 on this, but a part of it is a liability issue that if 13 there's a damage, and there's a weight limit on there, 14 and a low water crossing, you know, fails if there's a 15 weight limit on it the county's not liable. If that 16 road fails, the county's not liable if we have a weight 17 limit on there. I think that there's some liability 18 things. I know we have weight limits on other roads. 19 MR. HASTINGS: And bridges. 20 COMMISSIONER LETZ: And bridges, throughout 21 the County. Yet if it's kind of -- we certainly -- 22 there's a limit there, and it's like TxDot has weight 23 limits on all their roads. If you have an oversize load 24 you have to get a permit. I don't know that we do 25 permits, but just because TxDot has a weight limit on a 21 1 road doesn't mean you can't drive on them, it means you 2 have things you have to go through to get it. So I 3 would not -- you know, I'm in favor of doing it because 4 I think it is important that we do it, and I believe 5 Sutherland Road has it, a weight limit on it; maybe it 6 doesn't. 7 MR. HASTINGS: It doesn't. 8 COMMISSIONER LETZ: McDonalds has it. But 9 certainly I believe we have it on other roads in the 10 County. 11 COMMISSIONER MOSER: And I think it's 12 important also, because the plans to this quarry and 13 operations have not been established, and there's 14 negotiation on where trucks enter and exit from that 15 facility. And so if this clearly says that that road is 16 not an option for regular heavy truck traffic period, 17 that's what it says, and if somebody wants to deviate 18 from that, somebody wants to rebuild a road or 19 something, I think we can bring that forward, but right 20 now we need to let it be very clear even though Martin 21 Marietta doesn't plan to use that road, want to make it 22 very clear that that's a limited-use road as far as 23 weight's concerned. 24 COMMISSIONER LETZ: The other thing is all 25 we're doing is setting a public hearing at this time. I 22 1 think an order can be crafted to exempt incidental or 2 usage by that subdivision for, you know, one time, or 3 you know -- I'm sure the County Attorney can come up 4 with some language. 5 MRS. STEBBINS: I'll have a look and see 6 what we're able to do, but it may be like Commissioner 7 Letz suggested, it may be we set the rule and apply 8 exceptions, or people can apply for permits. But I'll 9 have a look and let you guys know. 10 COMMISSIONER MOSER: Okay. 11 COMMISSIONER BALDWIN: I know this is going 12 to scare Martin Marietta to death boy when they hear 13 about this. 14 JUDGE POLLARD: And well -- and when the 15 concrete truck comes in to put in a foundation for 16 somebody else out there, it sounds like they're going to 17 have to come forward and buy a permit now and pay money, 18 and that passes it on to the customers. 19 COMMISSIONER LETZ: Be a free permit. 20 COMMISSIONER REEVES: I think all we want to 21 do is get a public hearing. I think there's showed a 22 need for it. We got some questions we need to get 23 answered prior to the public hearing, but all we're 24 trying to do is get a public hearing for March 14th. 25 JUDGE POLLARD: The motion's made to set the 23 1 public hearing. I call for the question. Those in 2 favor of the motion signify by raising your right hands. 3 Four zero, unanimous. I'm going to vote against. It's 4 four one, one against. 5 COMMISSIONER BALDWIN: I still think the 6 best way to do these things, and we've tried for years 7 to get the authority to do it, is when something like 8 this is going on, and they -- a new -- let's say a new 9 subdivision goes in on the end of the county road, the 10 county road gets torn up because of all the heavy truck 11 traffic, that we have the authority to go back and get 12 them to pay for the improvements of the road, and I 13 don't think we have that authority. But boy to me 14 that's the route to go. 15 JUDGE POLLARD: If you can prove it's them 16 that did the damage to the road. 17 COMMISSIONER BALDWIN: That's true. 18 JUDGE POLLARD: Yeah. All right, let's go 19 to item 1.4 consider, discuss and take appropriate 20 action for the Court's final approval regarding the 21 Santa Fe Manufactured Home Park development plan in 22 Precinct 4. Mr. Hastings. 23 MR. HASTINGS: Thank you. The proposed 24 Santa Fe Manufactured Home Park is located at 145 25 Lafayette, and it will include the addition of eight 24 1 manufactured homes, consisting of two-acre residential 2 lots. There's an existing single family home on the lot 3 that will remain. I believe they were going to use it 4 as some type of an office. The proposed privately 5 maintained road will have a two-course chip seal 6 surface, and extend approximately four hundred feet east 7 of Lafayette Drive to the center of a proposed 8 cul-de-sac. Drainage will be handled with the proposed 9 privately maintained detention pond, adjacent to the 10 road at the low end of the lot and this lot will be 11 served by community water system, Central Texas and 12 onsite septic systems. There is an approval process for 13 this, besides today there's a follow-up of where the 14 County Engineer performs inspections, and then comes 15 back to the the Court for a certificate of compliance 16 that the Court would issue if he does everything in 17 accordance with his plans. 18 And at this time, we're asking the Court for 19 their final approval of the Santa Fe Manufactured Mobile 20 Home Park, and it's in Precinct 4. 21 COMMISSIONER REEVES: I move for approval. 22 COMMISSIONER BALDWIN: Second. 23 JUDGE POLLARD: It's been moved and seconded 24 that we approve the -- final approval of the Santa Fe 25 Manufactured Home Park Development Plan in Precinct 4. 25 1 Is there any further discussion? 2 COMMISSIONER LETZ: ETJ in either Ingram or 3 Kerrville? 4 MR. HASTINGS: Yes. 5 COMMISSIONER LETZ: But they don't have any 6 rule, or do they have rule? 7 MR. HASTINGS: Well, it's a development 8 plan, so he's not platting. 9 COMMISSIONER LETZ: So it's a -- 10 MR. HASTINGS: It's our own special rules 11 for manufactured home park. 12 COMMISSIONER MOSER: And what did you say, 13 Charlie, about the septic system? 14 MR. HASTINGS: That they're going to use 15 onsite septic for it. They'll have to make application 16 for -- 17 COMMISSIONER REEVES: And they've been 18 working with the County from the -- 19 COMMISSIONER MOSER: To do that. 20 COMMISSIONER REEVES: -- from the start on 21 how many systems, what they can handle per house and 22 everything out there. 23 COMMISSIONER MOSER: So they're going to 24 have sort of a concept as a central. 25 COMMISSIONER REEVES: It would be more than 26 1 one system if I recall right. 2 MR. HASTINGS: There's multiple. 3 COMMISSIONER REEVES: Multiple systems. 4 COMMISSIONER MOSER: As opposed to a 5 central? 6 MR. HASTINGS: Yes. 7 JUDGE POLLARD: All right. Those in favor 8 of the motion signify by raising your right hands. Four 9 zero, passes unanimously. 10 1.5 consider, discuss and take appropriate 11 action on request to use Flat Rock Park for the Upper 12 Guadalupe River Authority for the Annual River Clean up, 13 to be held on July 23rd, 2016 from 7 a.m. to 1 p.m. 14 Tara Bushnoe. Tara, how are you today? 15 MS. BUSHNOE: I'm good. How are you, Judge? 16 JUDGE POLLARD: All right. 17 MS. BUSHNOE: We're hosting our annual river 18 clean up on July 23rd and we'd like your consideration 19 to use Flat Rock Park again. All the volunteers spread 20 out throughout Kerr County, we do use Flat Rock as 21 headquarters to consolidate the trash and also hold some 22 wrap up activities afterwards. Afterward we'll have a 23 couple of pop-up tents and tables, and we'll use the 24 asphalt portion near the boat ramp to have the trash. 25 It'll all be picked up by the end of the day, the 23rd. 27 1 We'll have some dumpsters, I anticipate for recycling 2 and those might be there until Monday. And we'll work 3 with Tim, and let you know exactly what the plan is. 4 Based on previous years we expect about three to four 5 hundred people, and somewhere between you know, six and 6 ten thousand pounds of trash. And this will be the 7 fourth year that we've used Flat Rock Park and it's 8 worked out really great. We've had positive feedback 9 from everybody about that location so we hope we can 10 partner with you again on that. 11 JUDGE POLLARD: Thank you. 12 COMMISSIONER MOSER: So move. 13 COMMISSIONER BALDWIN: I second it. 14 COMMISSIONER LETZ: Second. 15 JUDGE POLLARD: Been moved by Commissioner 16 Moser, and we had two parties -- 17 COMMISSIONER LETZ: Either one. 18 JUDGE POLLARD: All right. Mr. Baldwin 19 seconded it. Those in favor of the motion raise your 20 right hands. It's four zero, unanimous. Thank you very 21 much, Ma'am. 22 COMMISSIONER BALDWIN: I just wanted to say 23 that Kerr County and UGRA have really a special 24 relationship. 25 MS. BUSHNOE: I agree. 28 1 COMMISSIONER BALDWIN: And I like that a 2 lot. I wish we could get along with everybody like 3 that. 4 JUDGE POLLARD: Oh, we do. 5 COMMISSIONER BALDWIN: We do? 6 JUDGE POLLARD: We do. 7 COMMISSIONER REEVES: Wish you and I could 8 get along like that. 9 COMMISSIONER BALDWIN: I wish you and I 10 could get along that much, but it ain't going to happen. 11 COMMISSIONER REEVES: Oh, you never know. 12 JUDGE POLLARD: 1.6 consider, discuss and 13 take appropriate action regarding a resolution 14 supporting a pollination corridor for monarch 15 butterflies. This is Commission Moser and Pamela 16 Lienhard. 17 COMMISSIONER MOSER: Let me introduce this, 18 if I may. Ms. Lienhard came to me back in November or 19 December last year -- 20 MS. LIENHARD: December. 21 COMMISSIONER MOSER: -- with a lot of 22 substantiating evidence that the monarch butterflies are 23 greatly decreasing as are honey bees and other things in 24 this area. And that one of -- one of the things that 25 they need, believe it or not, is milkweed and a lot of 29 1 people mow that down, and there's some other plants. So 2 in discussing this with her and others, and with Tim 3 Bollier and road and bridge, we thought there may be a 4 way that the County could help set -- be an example of 5 how to enable some of these wild flowers and wild 6 plants, native plants to enhance this, and so there's 7 been a Resolution drafted that I'm going to present, and 8 it simply says that we recognize the need for this, and 9 that the County will take the lead in establishing some 10 small areas, very small, around the courthouse maybe 20, 11 30 square feet, something like that, and then down at 12 Flat Rock Park maybe a couple hundred square feet or 13 something like that, to see if in fact it works, and 14 then try to encourage the rest of the community to do 15 the same. So let me just set it up and let Miss 16 Lienhard -- 17 MS. LIENHARD: Thank you so much, that was 18 great. I do have a little speech here to introduce. My 19 name is Pamela Lienhard as you know -- 20 MS. FEST: And I'm Brenda Fest. I'm also a 21 master naturalist. 22 MS. LIENHARD: We're here today as Hill 23 Country master naturalists. Master naturalists are a 24 group of well-informed volunteers who work under the 25 sponsorship of Texas Parks and Wildlife and the Texas 30 1 A & M Agri life Extension Office. We are often know who 2 the experts are, and can call them in for help if 3 necessary. When I first came to speak to Tom Moser, I 4 brought along the book, Attracting Native Pollinators, 5 by the Xerces Society. This is a nonprofit organization 6 that protects wildlife through the conversation of 7 invertebrates and their habitat. The xerces butterfly 8 for which the organization was named was the first known 9 butterfly to go extinct because of development and loss 10 of habitat. This happened in about 1943. We don't know 11 how many other species have gone extinct from that time. 12 We assume hundreds if not thousands, and this is really 13 a tragedy. 14 The numbers of the monarch butterfly, you 15 may have heard, have declined more than 80 percent since 16 1996. From one billion they're down 80 percent. We 17 don't want -- we don't believe anyone would want the 18 monarch butterfly to go the path of the xerces 19 butterfly, and many steps are being taken to protect the 20 monarch butterfly. But the monarch is just the 21 proverbial canary in the coal mine. 22 Of more concern is the fate of the bee. 23 Many people have heard of colony collapse disorder, 24 where beekeepers have lost almost 50 percent of their 25 honey bees. What you might not have heard is that our 31 1 native bees, and Texas has hundreds of species of native 2 bees are also in decline because of habitat loss and 3 pesticide use. Native bees are much more efficient 4 pollinators than honey bees. They're more important to 5 our pollinating our flowers and of course our food 6 source. 7 According to the Texas land conservancy 8 every year the United States loses two million acres of 9 farm source and open space, and one hundred thousand 10 acres of wet land due to the poorly planned development. 11 And Texas is losing its rural lands faster than any 12 other state in the nation. We're about to lose almost 13 two hundred acres of probable pollinator habitat here in 14 Kerr County because of the controversial development. 15 Recognizing the severity of the problem, in 16 2015 the current administration developed a national 17 strategy to promote the health of honey bees and other 18 pollinators, to enlarge and conserve habitat along the 19 I-35 corridor. Other organizations have joined in this 20 effort, including Laura Bush and her conservation 21 efforts through Texan By Nature, the National Wildlife 22 Federations plan for monarch conservation in american 23 cities, Texas Parks and Wildlife, Texas Monarch and 24 Native Pollinator conservation plan, the Texas 25 Department of transportations participation in the Texas 32 1 monarch and native pollinator conservation plan, Lady 2 Bird Johnson wildflower center and many others. 3 We know that the monarch butterflies and 4 bees are great navigators but they don't necessarily 5 have maps to follow Interstate 35. These initiatives 6 will be successful only if counties and citizens across 7 the larger area participate in the program to enhance, 8 protect and enlarge pollinator habitat. 9 We're here today to ask you to put Kerr 10 County in the forefront of this effort and declare its 11 support for pollinators. After all the Hill Country is 12 known for its beautiful wildflowers and the bees and 13 butterflies are here to help maintain them. Let's give 14 the pollinators a bit of help in return and adopt the 15 resolution which we are presenting to the Commissioners' 16 Court today. 17 COMMISSIONER MOSER: And I would add one 18 thing to that, Judge, is that you know if we so chose to 19 pass this -- accept this Resolution and approve it, that 20 this will enable these ladies and others to apply for a 21 grant for seed for -- 22 MS. LIENHARD: There are grants available to 23 help with the purchase of plants, especially milkweed. 24 We're closing in on one deadline pretty quickly, that's 25 why the urgency of this. But we will continue to look 33 1 for grants to help support this project. 2 COMMISSIONER MOSER: So I make a motion that 3 we -- I'm not going to read the entire Resolution 4 because a lot of it is repeating of the whereases that 5 Miss Lienhard just described, but the bottom line is be 6 it resolved that the Kerr County Commissioners' Court 7 declares Kerr County a pollinator friendly county, and 8 hereby authorizes departments within the County to take 9 appropriate measures to protect pollinators such as 10 establishing a pollinator garden on the grounds of the 11 courthouse and at various parks throughout the county, 12 and encourage the citizens, businesses, schools and 13 other entities to do likewise. 14 So with that, I make a motion that we accept 15 and approve the Resolution. 16 COMMISSIONER LETZ: Second. But with some 17 questions. 18 JUDGE POLLARD: Okay. Been moved and 19 seconded that we approve the Resolution and execute the 20 Resolution. Is there any further discussion? 21 COMMISSIONER LETZ: Is it -- the word -- I 22 was interested in the wording. Are we saying that we're 23 going to direct county departments to do this? And I 24 get into -- I don't want to pass a Resolution that has 25 something in the Resolution that -- that's contrary to 34 1 some policy. For example Road and Bridge mows roads, 2 TXDOT mows roads. At certain times of the year is when 3 you primarily do the mowing. That's one issue that 4 comes up. 5 And the parks -- we have what's called the 6 dog park. The reason the dog park is mowed is so dogs 7 can go there. There was a discussion about not mowing 8 the dog park, then we got all kinds of grief from the 9 dog owners that we weren't mowing the dog park. So I 10 think, you know, I'm very much in favor of this, and 11 gardens and plants and things that are good for bees and 12 butterflies and just in general. I think -- well it's 13 my business, that's how I make a living. 14 But I think that you know, we need to be 15 careful about what we're -- you know, I think we can't 16 just tell maintenance to go do this, and Road and Bridge 17 to do this because we have to give guidance as to what 18 specifically we want done. If we're going to set aside 19 a hundred by a hundred area of Flat Rock, and say this 20 area will no longer be mowed, then we need to do that. 21 We can't -- it's just not fair to just say here here's 22 the Resolution, we're doing things, go do it. 23 COMMISSIONER MOSER: Well, we -- that's a 24 good point. We talked about that last Thursday or 25 Friday when we met with maintenance and road and bridge, 35 1 and the agreement or the thoughts at that time were we 2 would designate an area in the courthouse somewhere, if 3 not at the intersection of Sidney Baker on Main Street, 4 perhaps you know a hundred square feet, ten foot by ten 5 foot or something of that sort, and to -- and to 6 identify that area with a little sign that says it's a 7 pollinating area. Do the same type of thing in the dog 8 run area maybe a hundred foot by a hundred foot, down 9 there same thing, identify the pollinator area, but road 10 and bridge would not deviate from their plans to do 11 this. And pardon me, I'm sorry. It's the reason the 12 Resolution says authorizes them to do that, and I think 13 your point's well taken. I think when Tim has a plan of 14 what he wants to do, and here and at the parks he can 15 come back to the Court and say what he wants. But the 16 road and bridge, I don't think we're not asking them to 17 not to mow, we're not asking the airport not to mow like 18 they always do. So it's just -- it's just small little 19 pilot programs if you will, to see if it works and it 20 may not work, so it may not be effective. 21 COMMISSIONER BALDWIN: Let me ask a couple 22 questions in here right quick. Are these things -- and 23 in total ignorance, I don't have a clue what you're 24 talking about, if you were talking about a ten by ten, 25 are you going to maintain it or we maintain it, are you 36 1 going to build it or we going to build it? 2 MS. LIENHARD: Well, these are things we're 3 discussing. We have a group of volunteers. We don't 4 know exactly what we would be allowed to do in the 5 courthouse property. 6 MS. FEST: The master naturalists, if I can 7 add, have about a hundred and 30 programs. The Hill 8 Country chapter is a ten-county chapter. And as a 9 master naturalist one of our goals is to provide 10 volunteer service to help maintain the beauty of Texas. 11 And our's happens to be the ten counties including Kerr 12 County. So once this is designated as a Hill Country 13 master naturalist project, then anybody in the chapter 14 can provide services to maintain or establish. And so 15 that's -- that's one of things that the master 16 naturalist does is to provide volunteer efforts towards 17 meaningful projects. 18 COMMISSIONER BALDWIN: Very cool. 19 JUDGE POLLARD: So the answer is yes. 20 MS. FEST: Yes. 21 MS. LIENHARD: The answer is yes, we would 22 supply volunteers. We work for free. 23 COMMISSIONER BALDWIN: Are we targeting 24 monarch butterflies only or -- 25 MS. LIENHARD: Well, pollinators in general. 37 1 COMMISSIONER BALDWIN: Pollinators. There 2 are other kinds of butterflies that pollinate? 3 MS. LIENHARD: I'm sorry what? 4 JUDGE POLLARD: And bees. 5 MS. LIENHARD: Bees, beetles. 6 COMMISSIONER BALDWIN: Are there other kind 7 of butterflies that pollinate? 8 MS. LIENHARD: Yes. 9 COMMISSIONER BALDWIN: Okay, thank you. 10 MS. LIENHARD: But bees are your primary 11 pollinators, but all butterflies, yes. 12 COMMISSIONER BALDWIN: Of course you know we 13 have a world authority on butterflies, and Dr. 14 Carpenter. Do you know Dr. Carpenter? 15 MS. LIENHARD: At the Schreiner University? 16 COMMISSIONER BALDWIN: No, he's a dentist. 17 And he probably knows more about butterflies than you 18 and I will ever know. 19 MS. LIENHARD: I'll have to -- 20 COMMISSIONER BALDWIN: But I highly 21 recommend that you talk to him; I'm definitely going to. 22 But this sentence in here, in your letter, it says 23 re evaluation of current roadside maintenance which 24 damages pollinators and monarch habitat. Okay. So are 25 you saying there, are you hinting there that we're going 38 1 to change -- 2 MS. LIENHARD: What letter are you referring 3 to here? 4 COMMISSIONER BALDWIN: It's your signature 5 Ma'am, I don't know where it came from. 6 COMMISSIONER MOSER: It's not in the 7 Resolution; it may have been in an e-mail or something. 8 COMMISSIONER BALDWIN: I think it was an 9 e-mail; it's not in the Resolution. 10 COMMISSIONER MOSER: No. 11 COMMISSIONER BALDWIN: Nevertheless it's 12 written, those words are written down here, and my 13 question is are you saying that the road and bridge 14 department will change the way -- change the ways that 15 they maintain our roads and our right-of-ways? 16 MS. LIENHARD: We've discussed that Texas 17 Parks -- Texas Department of Transportation does have 18 roadside maintenance guidelines that have been in effect 19 for many years. 20 COMMISSIONER BALDWIN: Well, we're not 21 TxDot. 22 MS. LIENHARD: Well, exactly. But they do 23 have -- but this was what was referenced in an e-mail I 24 may have written. 25 COMMISSIONER BALDWIN: Oh, so that's 39 1 directed to them. 2 MS. LIENHARD: We're talking with Texas 3 Department of Transportation. 4 COMMISSIONER BALDWIN: Is this directed to 5 them, or is this directed to the County? 6 COMMISSIONER MOSER: Well, it's an e-mail of 7 justifying why something needs to be done. It's not to 8 say that this imposes anything on road and bridge, and 9 that's the reason the Resolution specifically says we 10 authorize, but it does not dictate -- does not change 11 requirements, it's still up to the individual 12 departments to do what they think is appropriate. And 13 all it does is say can we do some pilot programs to see 14 if it's effective or not. 15 MS. LIENHARD: I think it does allow us to 16 talk to different agencies and present information. 17 COMMISSIONER BALDWIN: One final question 18 and then I'm going to go back to sleep. What is a 19 canary in a coal mine? I just -- I'm not a real hip 20 dude, so you know. 21 MS. LIENHARD: I'm sorry. You know, miners 22 used to bring canaries down into the mine, then if the 23 canary died they knew that the air was unsafe. 24 COMMISSIONER BALDWIN: Oh. That's cute. 25 MS. LIENHARD: Some the demise of the 40 1 monarch butterfly has also been called the canary in the 2 coal mine. Not that we -- if we lost every monarch 3 tomorrow, our world would not be in danger. All right. 4 If we lost every bee tomorrow we'd be in sad shape. And 5 that's why the demise of the monarch is the canary, you 6 know, it's decline is showing that there's something 7 wrong with -- 8 JUDGE POLLARD: And maybe we're next. 9 MS. LIENHARD: -- the environment. 10 COMMISSIONER BALDWIN: And we're next. 11 MS. LIENHARD: Probably our's is more 12 visible and it's iconic, right. We love the monarch 13 butterfly. 14 COMMISSIONER BALDWIN: We love the monarch 15 butterfly. 16 MS. LIENHARD: We don't necessarily love 17 those little bees because we don't know them, or we 18 don't know how you important they are. 19 COMMISSIONER BALDWIN: I love bees. But I 20 love monarch -- I love everything a butterfly 21 represents. 22 MS. LIENHARD: We do, too. 23 COMMISSIONER BALDWIN: The transaction, the 24 re birth, the whole thing. It's cool. 25 MS. LIENHARD: They're not the best 41 1 pollinators, but they're beautiful. They are 2 pollinators, but they -- 3 COMMISSIONER BALDWIN: Thank you very much. 4 Thank you. 5 MS. LIENHARD: I appreciate you -- 6 JUDGE POLLARD: I have one question. 7 Monarch butterflies are supposed to need milkweeds. 8 MS. LIENHARD: Yes. 9 JUDGE POLLARD: All right. I'm kind of 10 ignorant on milkweeds, and I was raised here in the Hill 11 Country, I was always told that a milkweed was the one 12 we called the devil's claw out in the pasture. You know 13 the one that has the pod, the seed pod that has the 14 claws on it, and it was always grabbing the sheep and 15 the goats by the face. 16 MS. LIENHARD: I know there's another plant 17 called the devil's claw, and that actually has some 18 sticker-like things on it, so there is a plant. 19 JUDGE POLLARD: So how do I identify that? 20 I got five acres out there and I got all kind of weeds. 21 Which one is the good one? 22 MS. FEST: The one that grows around here is 23 called the antelope horn. And maybe that's why you were 24 confusing it. Because the pods come out usually like 25 in two little fat horns. And then when they open up all 42 1 the fluff goes everywhere. 2 JUDGE POLLARD: Oh, yeah. 3 MS. FEST: But a sheep wouldn't -- 4 JUDGE POLLARD: Sheep, goats wouldn't -- 5 MS. LIENHARD: People are sometimes 6 concerned, because they think that -- well, they do have 7 a poison in them, and afraid that cattle and horses are 8 harmed by these. Cattle and horses are smarter than 9 that, they don't eat these things because they don't 10 taste good. 11 JUDGE POLLARD: But we're not that smart, 12 are we? 13 COMMISSIONER BALDWIN: We're not, we're 14 next. 15 MS. LIENHARD: -- unless they have nothing 16 else to eat. If your sheep -- I mean if your cattle or 17 horses are so hungry that they're eating milkweed, that 18 means, you know, you need to -- 19 COMMISSIONER MOSER: Need to feed them more. 20 MS. LIENHARD: Because that's the last 21 thing. But it's the only thing that the monarch 22 butterflies can reproduce with is the milkweed. There 23 are various species and we do need to start protecting 24 them. 25 JUDGE POLLARD: Okay, thank you very much. 43 1 COMMISSIONER REEVES: I think -- 2 JUDGE POLLARD: Go ahead. 3 COMMISSIONER REEVES: And you are in no way 4 advocating that a private land owner can't mow his 5 milkweed or anything like that, are you, Ma'am? 6 MS. LIENHARD: No, we're not advocating that 7 at all. We're a group that tries to educate and 8 outreach, and it would be our hope then with your 9 support to go out and talk to landowners, and no one is 10 going to be mandated to do anything. Just a -- 11 JUDGE POLLARD: It's a voluntary program. 12 MS. LIENHARD: It's more authority to go 13 out -- 14 COMMISSIONER MOSER: And it's an education 15 thing, too. I got a lot of milkweed in my pasture -- 16 THE REPORTER: Excuse me, one person at a 17 time, please. 18 COMMISSIONER MOSER: A lot of milkweed in 19 my pasture -- 20 MS. LIENHARD: I had -- 21 THE REPORTER: Excuse me, one person at a 22 time, please. 23 MS. LIENHARD: I'm sorry. 24 COMMISSIONER MOSER: There's a critical time 25 I think that Miss Lienhard said that it's important for 44 1 the butterflies and the milkweeds, so with that 2 knowledge I'll try to be a little bit more conscious, so 3 when I mow. I think it's for the public to know, to 4 know. 5 COMMISSIONER LETZ: The milkweed's important 6 to reproduce for the larva. And monarchs use any kind 7 of flower basically, like almost all pollinators. So 8 it's basically encouraging wildflowers and any kind of a 9 flowering plant will provide a food source for them, but 10 the milkweed is critical for the reproduction side of 11 the monarch. 12 I would recommend that -- you know I have no 13 problem passing the Resolution. I would like for y'all 14 to get to come back with a recommendation, a specific 15 recommendation of where you'd like us to do -- fence off 16 an area, and -- 17 MS. LIENHARD: We would love to do that. 18 COMMISSIONER LETZ: Do that. And the dog 19 park, we call it, or that portion of Flat Rock. You 20 might also -- and I'm sure you know the master gardeners 21 that has worked with them. They have a fine exhibit out 22 at the extension office. And in fact I've got to meet 23 with Roy about some other project they have going on out 24 there, they want to go over with me and come to the 25 Court at some point in the future to work with that. 45 1 And some other properties the County's had that where it 2 may have worked. I mean I don't think we have the 3 staff, you know, that's knowledgeable enough to go and 4 say we oughta do this here and this where. So if you 5 come back with a recommendation and hits the spot, maybe 6 we'll move forward on this. 7 MS. LIENHARD: And to be able to work with 8 both people. 9 COMMISSIONER LETZ: Yeah. Work with 10 maintenance and figure out some areas of the courthouse 11 or areas in Flat Rock and little league fields or AG 12 barn, those are -- the Lion's Park. Those are the ones 13 that are -- 14 COMMISSIONER BALDWIN: Tim, you gotta start 15 wearing a shirt with a big butterfly on it now. 16 MR. BOLLIER: I like butterflies. 17 JUDGE POLLARD: All right. Is there any 18 further discussion? Pretty innocuous looking on the 19 agenda and it's sure taken a long time. Okay. 20 COMMISSIONER BALDWIN: You made the -- 21 JUDGE POLLARD: Oh you made -- 22 COMMISSIONER MOSER: I made the motion. 23 JUDGE POLLARD: -- the motion and you 24 seconded it. 25 COMMISSIONER BALDWIN. No. 46 1 COMMISSIONER LETZ: No; I seconded it. 2 JUDGE POLLARD: Commissioner Letz seconded 3 it. Let's call for a vote on it. Those in favor of the 4 motion signify by raising your right hands. It's four 5 zero, unanimous, after all of that. Thank you, ladies. 6 THE REPORTER: Excuse me, can I have your 7 name and spell it please, for me. 8 MS. FEST: Brenda Fest, F-E-S-T. 9 THE REPORTER: Thank you. 10 JUDGE POLLARD: Item 1.7. After this one 11 we'll have a little ten-minute break, okay. 1.7 12 consider, discuss and take appropriate action to replace 13 the fire alarm system at the courthouse. Mr. Bollier. 14 MR. BOLLIER: Yes, Sir. I believe you've 15 got some backup there with all the pricing on it. I'm 16 just bringing it back because the Court asked me to. 17 JUDGE POLLARD: Uh-huh. 18 MR. BOLLIER: I didn't have a quote, price, 19 and TotalCom has -- the price has gone up a little bit, 20 because there are some places that we need to protect 21 better. So that's why it went up a little. 22 COMMISSIONER LETZ: The total price was 23 28,650? 24 MR. BOLLIER: Yes, Sir. 25 COMMISSIONER LETZ: Sheriff, let me ask, I 47 1 know you really don't do fire stuff, but have you looked 2 at this? 3 SHERIFF HIERHOLZER: I haven't seen anything 4 of it. 5 COMMISSIONER LETZ: Do you want to look at 6 it? Do you care? 7 COMMISSIONER REEVES: I'd like to look at 8 it, and take it back up after recess. 9 COMMISSIONER LETZ: I mean to me it's sort 10 of security, that's why I'm asking you. 11 SHERIFF HIERHOLZER: Sure, it is. 12 JUDGE POLLARD: All right, you want to have 13 the recess now then, Bob? 14 COMMISSIONER REEVES: Or whenever, but let 15 him look at it after the recess, if we want to take a 16 brief one. 17 JUDGE POLLARD: All right. Let's take a 18 ten-minute recess, and then we'll take that same matter 19 up as soon as we convene. 20 (Recess). 21 JUDGE POLLARD: All right, we're back on 1.7 22 the fire alarm system at the courthouse. I've already 23 read the thing. The Sheriff studied it now. 24 SHERIFF HIERHOLZER: Looking at page two on 25 this thing, there's a -- about halfway down it says 48 1 future budget, and in that paragraph it lists a lot of 2 stuff that I'm not sure are covered now, it's very 3 confusing. I had somebody call last Friday, that I 4 forwarded onto Tim, that wanted to bid on it. And to be 5 honest, I would recommend this Court do a bid package, 6 and actually go out for bids for this system. Because 7 there has been a lot of changes in this courthouse with 8 offices added, offices moved, different back parts of 9 offices that are now break rooms or weren't before that 10 where you could have a fire and things like that. And I 11 think we just need to go out for bids on replacing this 12 system. 13 You know the system is functioning now. 14 Okay. It is old, it does need to be replaced, there's 15 no ifs ands or buts about that. But I think we need to 16 go out for bids and see what the best we can do and more 17 than just calling one contractor. 18 THE COURT: What does the auditor say about 19 that? 20 MRS. DOSS: I agree with Rusty. 21 JUDGE POLLARD: Is there room in the budget? 22 MRS. DOSS: Well, we could find it. We have 23 in contingency, we do have room to take it out of yes, 24 Sir. 25 COMMISSIONER BALDWIN: There goes my 49 1 beehives. I was going to get some beehives. 2 MRS. DOSS: But I think it would be good to 3 get it bid out also. 4 JUDGE POLLARD: Okay. 5 COMMISSIONER LETZ: I don't disagree, but I 6 think it puts TotalCom Management at a little bit of a 7 disadvantage at this point. 8 COMMISSIONER BALDWIN: It really does. 9 COMMISSIONER LETZ: Because we have -- their 10 quote is now public. 11 MRS. DOSS: That's true. That's true. 12 COMMISSIONER MOSER: And that's our best and 13 final. 14 COMMISSIONER LETZ: I mean it's kinda -- I 15 mean I agree that we we probably should have done that 16 before, but it's kinda -- 17 COMMISSIONER BALDWIN: Actually, this is a 18 good thing to have it like this, like Commissioner 2, 19 and I don't normally agree with him but I did want to at 20 this point, is that if you go back to these people here 21 now and ask for their best and final bid and go from 22 there. 23 JUDGE POLLARD: Of course everybody's going 24 to go below that now, even -- 25 COMMISSIONER BALDWIN: Just them. Their 50 1 best and final bid. 2 COMMISSIONER LETZ: But there's is public 3 record, so they know this is the best, or they have to 4 bid below that. 5 JUDGE POLLARD: I'm saying don't go to 6 public bid, just ask them for their best and final. 7 COMMISSIONER BALDWIN: I mean that's an 8 option. 9 SHERIFF HIERHOLZER: But I do think if you 10 do that, the only thing I think it really needs to be 11 spelled out a lot better, which rooms are getting what 12 and where things are going, needs to be a lot more 13 detailed than what we have here to see exactly what are 14 we getting. Because I don't know where half these smoke 15 alarms and that are going to go, or if -- it says in 16 there future of another five to eight thousand dollars 17 in next year's budget, okay, to cover a lot of smoke 18 alarms that weren't on the current, I guess, paperwork 19 but are here, so I don't know if they're trying to 20 include that in this bid. 21 To me, that paragraph really made it very 22 confusing to understand where we're going to do that and 23 what type of equipment that is going to be. Is it going 24 to be a silent-type alarm that's just going to go off at 25 the fire department or really it's Kerrville P.D. okay, 51 1 or like the current one does, or can it be added to 2 where it would also set off a notice at our office to 3 where we would have notice of a fire alarm here. You 4 know, there's just a lot of different things that I 5 think need to be looked at. 6 COMMISSIONER MOSER: Let me ask a question. 7 So the way -- the way you got this price quote, you just 8 -- what did you use for specifications or whatever on 9 this? 10 MR. BOLLIER: TotalCom are the people that 11 do my my fire maintenance here. They're the ones that 12 do my inspections and everything. 13 COMMISSIONER MOSER: So you just said -- 14 MR. BOLLIER: Can you give me a quote on 15 what it would do to upgrade my system. 16 COMMISSIONER MOSER: And that's all you 17 asked? 18 MR. BOLLIER: That's all I asked. 19 COMMISSIONER MOSER: Well, counselor, that 20 doesn't sound like we have anything that -- I certainly 21 accept that as what Commissioner Letz is saying is it's 22 made public now, but it's not very clear what they bid 23 on, I mean not at all clear what they bid on. If we do 24 what Rusty is saying, now you got a package with clear 25 specifications with what you want, as opposed to 52 1 something that has no definition whatsoever in it. I 2 mean there's no definition in this, what is in that 3 price. 4 COMMISSIONER LETZ: Could we -- I don't 5 disagree with what y'all are saying, but now I'm saying 6 how are we going to create these specifications. Do we 7 have to hire someone to do the specifications to do the 8 bid, because we don't have that -- 9 COMMISSIONER MOSER: Expertise. 10 COMMISSIONER LETZ: -- expertise. So my 11 question is can we put out for bid to hire a company to 12 define specifications and go with that company? Similar 13 to what we're doing at the jail. Is that kind of like 14 is a -- I mean contractors to build or contractor to 15 build, whatever you call that, that method of doing it 16 in the system where we didn't put out for bid. The blue 17 prints for the jail, we've selected a contractor that we 18 were going to use within a -- you know, work with an 19 architect. 20 MS. STEBBINS: There's a particular type of 21 bidding that contemplates that, and I'd have to have a 22 look at the Rule again and let y'all know what that 23 would require. 24 JUDGE POLLARD: But it would be public 25 bidding, go out for public bidding? 53 1 MS. STEBBINS: Yes, Sir. 2 COMMISSIONER LETZ: And what I'm thinking is 3 we'd hire -- they'd put in specifications of their 4 qualifications, and then we would choose one of them to 5 be our consultant and go with them to do it, and work 6 out a price. 7 COMMISSIONER MOSER: So it would be based on 8 qualifications as opposed to proposal to specifications, 9 response to specifications. 10 COMMISSIONER LETZ: Right, because otherwise 11 we're going to have to hire someone to do the 12 specifications. 13 COMMISSIONER MOSER: Well, when we hire an 14 architect we don't do that, we choose somebody who's 15 qualified and we ask them to do the work, so why 16 couldn't we do the same thing and I'm asking -- 17 SHERIFF HIERHOLZER: Going out for an RFQ at 18 first is what you're doing. And now the total bid price 19 in this you don't have to go out for bids at all, if you 20 could get somebody that could really come in and explain 21 and detail out, what it is they're replacing, and what 22 the capabilities and what the equipment is. It's not in 23 that document I saw for me to be able to say anything. 24 JUDGE POLLARD: Well, we're going to jockey 25 28 thousand up to 50 thousand pretty quick here. 54 1 MS. STEBBINS: So you might be required to 2 go out for bid after that. 3 COMMISSIONER MOSER: If it's less than 50 4 thousand, we do not have to go out for bid so we can do 5 what Commissioner Letz is indicating. 6 COMMISSIONER REEVES: I think we need to 7 make sure whatever we're getting is what we need. 8 COMMISSIONER MOSER: Right. 9 COMMISSIONER REEVES: And this is why we 10 need to get somebody -- no offense to Rusty or Tim, but 11 who's qualified to determine what we need in this. 12 SHERIFF HIERHOLZER: I agree. 13 COMMISSIONER REEVES: And make sure that -- 14 COMMISSIONER BALDWIN: No, not me. But I am 15 the fire marshal at the Quiet Valley, don't forget that. 16 But the -- who's -- who requires something? The fire 17 marshal, and he's a representative of the State of 18 Texas. Why don't we ask them what is -- what does he 19 require us to do and then go from there. I mean that's 20 where you're going to get -- you're going to find out 21 what size of a fire extinguisher that goes where. 22 SHERIFF HIERHOLZER: I don't know if he'll 23 get in to trying to help you determine what size and 24 where all your smoke detectors and all that has to be on 25 a fire alarm system. 55 1 COMMISSIONER BALDWIN: Well, isn't that part 2 of the -- 3 SHERIFF HIERHOLZER: I don't believe it is. 4 COMMISSIONER BALDWIN: -- part of the 5 regulations? 6 SHERIFF HIERHOLZER: I don't think it is. 7 JUDGE POLLARD: You don't think it's part of 8 his duties? 9 SHERIFF HIERHOLZER: Not to -- it's going to 10 be in general. He'll give you something, you know, that 11 you need smoke alarms, you need all this kind of stuff, 12 it needs to be -- I'm not sure and I'm probably speaking 13 out of turn to be honest, but I'm not sure he would get 14 into the details of it. And they look at our's at the 15 jail, they have no idea and never will how many smoke 16 detectors we have or how many -- it's just does it work. 17 And that's what they have to -- and they look at 18 extension cords or fire hazards and that. 19 COMMISSIONER LETZ: But that's reviewed 20 during the -- I mean in a new building, there's a code 21 that they have to follow. This building obviously isn't 22 new and therefore they're putting a code to it would be 23 over 50 thousand I bet. 24 JUDGE POLLARD: Probably a hundred thousand. 25 COMMISSIONER LETZ: So I think you know we 56 1 need to figure out what we want, and -- 2 SHERIFF HIERHOLZER: Maybe at the next 3 Commissioners' Court meeting you could invite the fire 4 marshal to explain what they could do and what this 5 Court oughta look at, and at that point either go out 6 for RFQs or go for a single bid or whatever you want to 7 do. 8 COMMISSIONER MOSER: I would think that the 9 fire marshall is going to do like other things, and 10 they're going to approve or not to approve and if they 11 have the need to approve they're going to take action on 12 a modification or something that exists, I don't know if 13 they have to approve it. But they're just going to say 14 yes or no; they're not going to say you need X number of 15 sensors. 16 SHERIFF HIERHOLZER: I agree. 17 MS. STEBBINS: Would you like me to ask him? 18 COMMISSIONER LETZ: Well, I think we need to 19 pass on it today, and next meeting either get the fire 20 marshal here or come back with the County Attorney and 21 maintenance together and kind of figure out what makes 22 the most sense -- 23 COMMISSIONER MOSER: Right. 24 COMMISSIONER LETZ: -- what we can do by 25 law, by getting qualifications and talk to the fire 57 1 marshal, and come back with the information on how to 2 proceed. 3 MS. STEBBINS: Okay. 4 COMMISSIONER REEVES: Apparently TotalCom 5 has talked to the fire marshal after reading this. 6 COMMISSIONER LETZ: Yeah. 7 JUDGE POLLARD: Yeah, ask him and see. It's 8 just information. 9 MS. STEBBINS: Yes, Sir. 10 JUDGE POLLARD: Never turn down information. 11 All right. We'll pass it for now. Is that the 12 agreement? 13 (Affirmative responses at the same time.) 14 JUDGE POLLARD: 1.8 consider, discuss and 15 take appropriate action to approve the Partial Exemption 16 Racial Profiling Report for Kerr County Constable 17 Precinct 1, Mr. Baldwin. 18 COMMISSIONER BALDWIN: Yes, Sir. Mr. 19 Lavender has asked me to present this to you today, and 20 I beg you for approval. And I make a motion that we do 21 approve. 22 COMMISSIONER REEVES: Second. 23 COMMISSIONER MOSER: Second. 24 JUDGE POLLARD: It's been moved and seconded 25 by Mr. -- I think it was Mr. Reeves, they said it at the 58 1 same time. But he needs to -- 2 COMMISSIONER MOSER: I think he was first, 3 he beat me. 4 JUDGE POLLARD: Okay. That we take 5 appropriate action to accept this report of the Kerr 6 County Constable Precinct 1 partial exemption racial 7 profiling. Any further discussion? There being none, 8 those in favor signify by raising your right hands. 9 It's four zero, unanimous. 10 1.9 consider, discuss and take appropriate 11 action to approve the Partial Exemption Racial Profiling 12 Report for the 198th District Attorney's office. I 13 don't see Mr. Kyle Dean here, but his report's in here. 14 COMMISSIONER LETZ: I'll state because I 15 work with Kyle in the 198th thing I got appointed to a 16 while back. 17 JUDGE POLLARD: So you moving for approval. 18 COMMISSIONER LETZ: Yes. 19 COMMISSIONER BALDWIN: Second. 20 JUDGE POLLARD: It's been moved and seconded 21 that we accept and approve the Partial Exemption Racial 22 Profiling Report from the 198th District Attorney's 23 office. Any further discussion? 24 COMMISSIONER LETZ: I wonder if that was a 25 lifetime appointment that I had for that dad gummed 59 1 thing? 2 SHERIFF HIERHOLZER: You and me both. 3 COMMISSIONER LETZ: It was done by the 4 legislature. 5 SHERIFF HIERHOLZER: By Harvey. The only 6 District in the State. 7 COMMISIONER LETZ: Anyway, all right. A 8 different topic. 9 JUDGE POLLARD: All right, if there's no 10 further discussion those of you in favor signify by 11 raising your right hands. It's four zero, unanimous. 12 1.10 consider, discuss and take appropriate 13 action to approve report to the Commissioners' Court of 14 the status of investments made under Section 887(b) of 15 the Probate Code. Tracy Soldan. 16 MS. SOLDAN: This is an annual occurrence 17 that the reports are brought to you annually for your 18 review so that letters can be sent out to the families 19 to let them know how much interest they've earned. 20 COMMISSIONER LETZ: And we need to approve, 21 accept? 22 MS. SOLDAN: Yes. Approve. 23 COMMISSIONER LETZ: Move and approve to-- 24 MS. SOLDAN: Or maybe accept, I'm sorry. 25 Approve to accept the report. 60 1 COMMISSIONER LETZ: Approve and/or accept 2 the investment report presented by the treasurer, county 3 treasurer. 4 COMMISSIONER BALDWIN: Second. 5 THE COURT: It's been moved by Commissioner 6 Letz and seconded by Commissioner Baldwin. 7 Does that help, Deb, when I repeat that? 8 THE REPORTER: Yes, it does. 9 JUDGE POLLARD: That we approve the report 10 to the Commissioners' Court of the investments under 11 Section 887(b) of the Probate Code. Is there any 12 further discussion? There being none, those in favor 13 signify by raising your right hand. It's four zero, 14 unanimous. 15 1.11 consider, discuss and take appropriate 16 action regarding response, if any, to Notice of Intent 17 from the City of Kerrville to annex a 194.79 acres. In 18 your package you'll find a letter that I received 19 notification of the City of Kerrville that they were 20 going to -- they intended to annex 194.79 acres of land 21 out in -- off of Highway 27 east near the airport. 22 When I got this, I said what are we supposed 23 to do anything about it, so I just said let's put it on 24 the agenda and see if anybody wants to do something 25 about it, but then I don't even know what the options 61 1 would be, so I asked the County Attorney to look into 2 that for us, and she's sent me a report, a letter, 3 that -- you want to kind of summarize that? 4 MS. STEBBINS: It gives different 5 proceedings, Your Honor, that if there is some defect 6 in the petition by the City for the annexation, it gives 7 the ways that this can be opposed or attacked by the 8 County or citizens. 9 JUDGE POLLARD: But we're not required to do 10 anything. 11 MS. STEBBINS: No, Sir. 12 JUDGE POLLARD: Okay, that was the issue 13 that I wanted to address. Is there anybody want to try 14 to do something about it, or just pass on this? I 15 recommend we stay out of it. 16 COMMISSIONER BALDWIN: I'll take your 17 recommendation. 18 JUDGE POLLARD: Okay. 19 COMMISSIONER MOSER: Wholeheartedly. 20 JUDGE POLLARD: So we'll pass on that. 21 COMMISSIONER LETZ: And I agree with pass on 22 it, but I think we're not in the process, we're not part 23 of that process, not that we're just passing it and not 24 wanting to do it, is that we're not part of that 25 process. If they want to annex it as -- then if there's 62 1 a -- as I read a memo from the County Attorney, if 2 there's a problem then we have some decision making. 3 But if there's no problem that we're aware of, therefore 4 we have no action. 5 JUDGE POLLARD: I agree. 6 MS. STEBBINS: Yes, Sir. Yes, Sir. 7 JUDGE POLLARD: All right. With that 8 agreement we'll go on then to the next item 1.12 9 consider, discuss and take appropriate action to adopt 10 Resolution to designate administration service provider 11 for 2015 Texas Community Development Block Grant Fund 12 contract 7215045; Center Point/East Kerr County 13 wastewater project. Commissioner Moser and Letz. Who 14 wants to address it? 15 COMMISSIONER LETZ: Moser. 16 COMMISSIONER MOSER: Go ahead. 17 COMMISSIONER LETZ: This is your's. 18 COMMISSIONER MOSER: Well, this is to look 19 at the option for self to have an administrative service 20 support for Texas Department of Agriculture 21 administrative work in East Kerr County wastewater 22 system the same way we did in Kerrville South. 23 COMMISSIONER LETZ: Right. 24 COMMISSIONER MOSER: And that's what it is 25 basically. 63 1 COMMISSIONER LETZ: And the next couple of 2 agenda items to go out for administrative support. And 3 Grantworks has provided us on other projects and we're 4 going through the same process as we did with them 5 before we hired Grantworks last time. 6 COMMISSIONER MOSER: Jodie's got a question. 7 MS. GRINSTEAD: This one is actually to hire 8 Grantworks to do it. Grantworks is the only thing we 9 received on time. I thought someone from Grantworks was 10 supposed to be here. 11 COMMISSIONER LETZ: She's here. 12 MS. GRINSTEAD: Oh, there you are. 13 COMMISSIONER LETZ: Shirly's here. Is this 14 the Resolution to hire? 15 MS. GRINSTEAD: Yes. This is the one to 16 hire. They're the only response we received prior to 17 the January 26th, 2016 deadline. 18 COMMISSIONER MOSER: And we had a designated 19 evaluation committee. 20 MS. GRINSTEAD: And also the Judge did a 21 letter stating we only received one timely. 22 COMMISSIONER LETZ: Well, then I'll make a 23 motion to approve the Resolution, which -- let me go 24 back up to it. 25 JUDGE POLLARD: It designates the 64 1 administration service provider. 2 COMMISSIONER LETZ: Right, because it 3 authorizes the award of the service provider, 4 administrative service provider to Grantworks. 5 COMMISSIONER MOSER: And I second. 6 JUDGE POLLARD: Been moved by Commissioner 7 Letz and seconded by Commissioner Moser in accordance 8 with item 1.12 of the agenda, to award the 9 administration service provider to Grantworks. That's 10 kind of summarizing it. Now, is there any further 11 discussion? 12 COMMISSIONER LETZ: And authorizes the 13 County Judge to sign the Resolution as provided. 14 JUDGE POLLARD: Okay. All right. Is it 15 agreed that that's the motion so amended? 16 COMMISSIONER MOSER: That's correct. 17 COMMISSIONER BALDWIN: Yes. 18 JUDGE POLLARD: All right. Any further 19 discussion on the motion? If not, those in favor 20 signify by raising your right hands. It's four zero, 21 unanimous. Thank you. 22 COMMISSIONER BALDWIN: Well, there's a 23 million little steps you to have take down there in that 24 thing, isn't there? I have never seen so much stuff in 25 my life. 65 1 COMMISSIONER MOSER: And I think -- well, 2 that's true. 3 COMMISSIONER BALDWIN: Yeah. 4 COMMISSIONER MOSER: Just not say anything 5 further than that. 6 COMMISSIONER BALDWIN: Yeah, unbelievable. 7 JUDGE POLLARD: 1.13 consider, discuss and 8 take appropriate action to adopt Resolution to designate 9 authorized signators for the 2015 Texas Community 10 Development Block Grant program contract 7215045; Center 11 Point/East Kerr County Project. Commissioners Moser and 12 Letz. 13 COMMISSIONER MOSER: And this is just to 14 authorize the signators for that that we just passed -- 15 JUDGE POLLARD: That's the way it reads. 16 COMMISSIONER MOSER: -- and I -- go ahead. 17 COMMISSIONER LETZ: And to pass -- what this 18 would go to is a lot of current invoices and things of 19 that nature on the other project over there, that's 20 Commissioner Moser and myself have been authorized to 21 approve those things, and I recommend the two of us be 22 the ones that just to approve the documents as they come 23 in. 24 COMMISSIONER MOSER: And I second that. 25 JUDGE POLLARD: All right. It's been moved 66 1 and seconded, Commissioner Letz and Moser, be designated 2 as the ones to approve the -- as authorized signators 3 for the 2015 Texas Community Development Block Grant 4 program contract 7215045. Is there any further 5 discussion? 6 COMMISSIONER LETZ: Just to clarify it's 7 giving authority to approve things that the -- I guess 8 the details of the grant that was previously been 9 approved by the Court. There's no additional authority 10 to it. It's just basically -- it's to work with them 11 under that grant. 12 COMMISSIONER MOSER: Right. 13 JUDGE POLLARD: So to sign it and approve 14 it, I guess is what it amounts to. All right. Any 15 further discussion? There being none, those in favor 16 signify by raising your right hands. It's four zero, 17 unanimous. Thank you. 18 1.14 Consider, discuss and take appropriate 19 action to approve a Resolution adopting required 20 Community Development Block Grant Civil Rights policies. 21 Commissioner Letz and Moser. 22 COMMISSIONER MOSER: So move. 23 COMMISSIONER LETZ: Second. 24 JUDGE POLLARD: Been moved by Commissioner 25 Moser and seconded by Commissioner Letz, that we'll sign 67 1 the Resolution -- issue a Resolution and sign it, 2 concerning -- 3 COMMISSIONER MOSER: We adopt the policies. 4 JUDGE POLLARD: -- that we adopt the 5 policies of the Community Development Block Grant Civil 6 Rights policies. 7 COMMISSIONER LETZ: Correct. 8 JUDGE POLLARD: All right. Any further 9 discussion? There being none, those in favor signify by 10 raising your right hands. It's four zero, unanimous. 11 1.15 consider, discuss and take appropriate 12 action to approve Proclamation declaring April as Fair 13 Housing Month. Commissioners Moser and Letz. 14 COMMISSIONER LETZ: Why am I on this one? 15 COMMISSIONER MOSER: Why am I on this one? 16 MS. GRINSTEAD: It also goes -- it's with 17 part of that grant. It's just one of the steps. 18 COMMISSIONER LETZ: Can you explain this? 19 MS. BANAT(phonetic): My name's Shirley 20 Banat(phonetic) and I'm with Grantworks. And I 21 completely agree that this is very confusing. This is 22 new with us with all of the CDBG grants. It used to be 23 that all of these items that you are now doing were 24 included in the grant and you signed it and you said yes 25 this is -- we will do this. Now, in their infinite 68 1 wisdom they've decided to take them all out and make 2 them separate Resolutions that you have to pass. It's 3 nothing that you haven't done before, but it was all 4 done in one document, and now it requires four 5 documents. 6 COMMISSIONER BALDWIN: Including this. 7 MS. BANAT: Including this. This was all 8 part of it. And this was because these grants are 9 primarily for low to moderate income people, so you are 10 designating, you know, that this is fair housing month, 11 and that's the reason for all of this, so I hope that 12 explains part of the reason for all this. 13 JUDGE POLLARD: And all of that constitutes 14 the infinite wisdom, I think you said. 15 MS. BANAT: That's right. 16 COMMISIONER MOSER: Thank you for that 17 explanation. 18 COMMISSIONER LETZ: I'll make that motion to 19 approve the Proclamation declaring April as Fair Housing 20 Month. 21 COMMISSIONER MOSER: I second that. 22 JUDGE POLLARD: Been moved by Commissioner 23 Letz and seconded by Commissioner Moser to approve the 24 Proclamation declaring April as Fair Housing Month. Any 25 further discussion? 69 1 COMMISSIONER MOSER: I just hope the media 2 focuses on that and makes it a big announcement. 3 JUDGE POLLARD: Any further discussion or 4 comments? There being none those in favor signify by 5 raising your right hands. It is four zero, unanimous. 6 1.16 consider, discuss and take appropriate 7 action providing administrative support for Center 8 Point/East Kerr County Waste Project. Commissioner 9 Letz. 10 COMMISSIONER LETZ: This is different. This 11 is different. We're moving to the 31 -- the 12 construction grant here. In that grant that we have 13 been awarded that we're waiting for all the closing to 14 come about, probably about 31 million, and with the 15 other ones combined about 33 million. We provided 16 funding in the grant to hire staff in the auditor's 17 office to help manage the grant. We have since -- or I 18 should say the auditor has come and others have come and 19 said rather than hire staff that's been very hard to 20 find in Kerrville, maybe we should go out for bid to see 21 if there's a company that we could hire to provide that 22 administrative kind of support outside. And I think 23 it's a good idea to do it. It's not saying that we're 24 going to do it, but just on the agenda to basically get 25 some direction from the Court, and if the Court wants 70 1 to, then we'll do an RFP for going out for 2 administrative service to manage that grant, which would 3 cover everything from the type of work that Grantworks 4 is currently doing. Grantworks may or may not choose to 5 bid on this, we don't know. But it would be, you know, 6 looking over invoices, making sure the files are 7 complete and accurate, make sure that we follow all the 8 federal guidelines, and all the guidelines required 9 under these types of grants and things of that nature. 10 So I think it's a good idea to go out, and I make a 11 motion that we go out or -- for an RFP for the 12 administrative services of the East Center Point and 13 Kerr County Wastewater Project. 14 COMMISSIONER MOSER: And I second that. 15 JUDGE POLLARD: Been moved by Commissioner 16 Letz and seconded by Commissioner Moser that we go out 17 for competitive bids on providing administrative support 18 for the Center Point/East Kerr Wastewater Project. Any 19 further discussion? 20 COMMISSIONER LETZ: I'll work with the 21 County Attorney and the Auditor on trying to figure out 22 how to do that, and I'll bring the RFP back before it's 23 sent back to the Court. 24 JUDGE POLLARD: Any further discussion? 25 There being none those in favor of the motion signify by 71 1 raising your right hands. It's four zero, unanimous. 2 1.17 consider, discuss and take appropriate 3 action on clarification of subdivision rules and 4 regulations. 5 COMMISSIONER LETZ: I'm handing out right 6 now kind of a slight revision to the document that was 7 handed around earlier today that had yellow on it. A 8 situation has come up that where outside of a platted 9 subdivision two property owners choose to adjust 10 property lines, sell a little bit of their property to a 11 neighbor, something like that. That sometimes those 12 don't come under one of the exceptions under State law. 13 And then an interpretation is that it could require 14 platting. 15 As an example if you know Bob was to sell an 16 acre to his neighbor for whatever reason. Because 17 that's less than ten acres, that that sale would trigger 18 platting. But since he's not in a platted subdivision, 19 there's no reason for it to require a platting, and you 20 all of a sudden have to go through cost and expenses to 21 do that. 22 There are a number of exemptions or some 23 exemptions in the state law that are in our rules, but I 24 visited with Charlie on this, and we think it would 25 be -- and the County attorney, that it would help to 72 1 have a specific language in our subdivision rules, so 2 what I'm proposing is under Section 1.02 we add the 3 language that I handed out, and I'll just read it out, 4 it's Section 232.0015 of Local Government Code provide 5 that the Commissioners' Court with authority to 6 determine whether specific divisions of land are 7 required to be platted. And County made the find and 8 classified the divisions, the County need not require 9 platting for every division of land, otherwise within 10 the scope of this subchapter. And then Kerr County 11 provided the following exception to plat requirements. 12 A division of a tract in two or more parts with a part 13 or parts are conveyed to an adjacent landowner and no 14 part or parts of the tract are located within an 15 existing subdivision, then the plat shall not be 16 considered a subdivision -- the subdivision should not 17 be subject to the platting requirement of these rules 18 and regulations. 19 JUDGE POLLARD: I like it. 20 COMMISSIONER MOSER: Me too. 21 COMMISSIONER LETZ: It just cleans up the 22 rules a little bit. I think some of the -- Charlie's 23 asked for, I think it makes sense. I know the surveyors 24 have asked for it, because it clarifies it and cleans it 25 up a little bit. There's absolutely no reason to plot 73 1 those tracts. 2 COMMISSIONER BALDWIN: Has -- what caused 3 this? Do we do that occasionally? I mean I don't 4 recall ever seeing anything like that. 5 COMMISSIONER LETZ: There have been some. I 6 don't think we have but we've tried to force it under 7 some exceptions. And there have been some that come 8 through recently whether along a roadway, that 9 there's -- most the time these take place on 10 agricultural properties. There's an exemption for 11 agricultural property in platting. But there are some 12 like if it's a road in that piece of -- you know, 13 someone wants to dedicate a right of way, you know, it's 14 a gray area whether they should require platting or not, 15 and it says no it does not. 16 JUDGE POLLARD: Does this apply to possible 17 encroachment situation? 18 COMMISSIONER LETZ: Any situation where 19 you're adjusting a property line -- 20 JUDGE POLLARD: That's where I see it. I 21 build a fence in the wrong place, or somehow I got a one 22 foot house over on the next one, and just trying to kind 23 of get out around the house. That's where I see it. 24 And it comes up fairly often. 25 COMMISSIONER REEVES: And I think this where 74 1 I see it as much is a bunch of the old places, out in 2 the ranch country, there's some fence lines that were 3 built for convenience and not necessarily that's where 4 the survey was. And I mean a hundred years ago. And a 5 lot of times it's just to correct that measure and we 6 certainly don't want somebody to have to plat. 7 COMMISSIONER MOSER: Yeah, I agree. 8 COMMISSIONER LETZ: So it hasn't been a big 9 problem, this is just to clarify, and it says we don't 10 require this to be platted, so there's no longer 11 questions about it. 12 COMMISSIONER MOSER: All right, it gives us 13 that option. 14 JUDGE POLLARD: You have something to say? 15 MR. HASTINGS: Just have a question just for 16 clarification. If both lots are platted, then this 17 wouldn't apply. What if one -- you got a subdivision 18 adjacent to an un platted subdivision, I would -- the 19 way I read it is it wouldn't apply to that either. 20 COMMISSIONER LETZ: If you were changing the 21 lot line in the platted subdivision it has to go through 22 revision of plat; if the property is being changed 23 outside the subdivision it does not. 24 MR. HASTINGS: Okay. 25 COMMISSIONER LETZ: Is how I interpret it. 75 1 MR. HASTINGS: Just depends on which side 2 who's giving it to who? 3 COMMISSIONER LETZ: Right. 4 MR. HASTINGS: Okay, thank you. 5 COMMISSIONER LETZ: And they could probably 6 get it outside the subdivision, just wouldn't be part of 7 the subdivision. Just depends on what they want to do. 8 JUDGE POLLARD: What do you have to say, Mr. 9 Voelkel. 10 MR. VOELKEL: I think it's a great idea. I 11 like it. I think it would be very good for those people 12 not to have to go through that paying process or 13 circumstances that Mr. Letz has commented on. Great 14 idea. 15 COMMISSIONER BALDWIN: What I see in the 16 thing is that Lee Voelkel sits up and dreams up this 17 kind of stuff just to drive us all nuts. 18 COMMISSIONER LETZ: You're right there. And 19 he calls up and he says what about this situation. 20 COMMISSIONER BALDWIN: Yeah, I know. I mean 21 golly. While we're in bed at home asleep, he's up there 22 going through all this stuff. 23 COMMISSIONER REEVES: No; it's their lunch 24 meetings, I believe. Today's the Inn of the Hills, is 25 that correct, Mr. Voelkel? 76 1 MR. VOELKEL: I haven't checked with my 2 secretary, but I believe that's correct. 3 COMMISSIONER REEVES: It's the lunch 4 meetings they go to. 5 COMMISSIONER LETZ: I make a motion that we 6 amend our subdivision rules and add the language as 7 provided to the Court. 8 COMMISSIONER MOSER: Second. 9 JUDGE POLLARD: Been moved by Commissioner 10 Letz and seconded by Commissioner Moser, that the what 11 is it Section 232.0015 -- 12 COMMISSIONER LETZ: Well, it's actually 13 1.02 of our Rules. 14 MS. STEBBINS: Yes. 15 JUDGE POLLARD: Okay. Of the Kerr County 16 Rules, subdivision rules and regulations be amended as 17 set forth. Is there any further discussion? There 18 being none, those in favor signify by raising your right 19 hands. It's four zero, unanimous. 20 Item 1.18 consider, discuss and take 21 appropriate action on implementation of the burn ban. 22 If you look at it, it's just a 90-day order that gives 23 the commissioners in each precinct a right to create it. 24 It's just a renewal of that order. 25 COMMISSIONER BALDWIN: So move. 77 1 COMMISSIONER REEVES: Second. 2 JUDGE POLLARD: It's been moved by 3 Commissioner Baldwin, seconded by Commissioner Reeves 4 for approval of that -- in the agenda item that the 5 wording of that order, that's in there, giving each 6 commissioner the right to set those burn bans in each 7 precinct. Any further discussion? 8 COMMISSIONER MOSER: I've had a discussion, 9 and it was brought to our attention Precinct 2 is still 10 in a burn ban and question came up if agriculture land, 11 which may be a coastal Bermuda pasture or a Bermuda 12 pasture, is exempt from the burn ban, and the County 13 attorney looked at the State law on that -- 14 MS. STEBBINS: Yes, Sir. 15 COMMISSIONER MOSER: -- and low and behold 16 it is exempt from burn ban. So there -- I don't know 17 what exactly the definition of agriculture is. 18 COMMISSIONER REEVES: Planting or harvesting 19 of ag crops, isn't it? And that to me is a common part 20 of agriculture is burning the coastal fields, with 21 safety of course. 22 JUDGE POLLARD: It's a control burn, isn't 23 it? 24 COMMISSIONER MOSER: That's a different 25 thing. 78 1 COMMISSIONER LETZ: It's a different -- a 2 legal definition. 3 COMMISSIONER MOSER: So a lot of -- a lot 4 of -- and I am absolutely one hundred percent for that, 5 but a lot of things in here do not have to be harvested 6 and they're agricultural land, is my understanding. 7 It's sub grazing or something like that, and then you 8 know not doing anything but using pastures for grazing, 9 is that agricultural and can therefore property owners 10 burn? 11 COMMISSIONER LETZ: I do not think so; I 12 think it has to be a crop, as I read the law. 13 MS. STEBBINS: Planting or harvesting of 14 agricultural crops. 15 COMMISSIONER MOSER: So it has to be a crop. 16 COMMISSIONER LETZ: And hay is a crop. So 17 it to be can be any kind of a hay field; it doesn't have 18 to be coastal. But I think it's interesting, or not 19 interesting, but it's worth bringing up that there are 20 other exceptions under State law that we have no 21 authority to control a burn ban. And you know, and some 22 of them are ridiculous like a ceremonial fires, but 23 that's also exempt. Training for fire department is 24 exempt, and then we have a policy that allows 25 governmental entities are also exempt. So like if the 79 1 Kerrville Fire Department wants to burn, they can burn 2 whenever they want. The NRCS, if they want to burn they 3 can burn if they want. But we also then have the people 4 that have the burn ban that's been approved by NRCS, 5 we've allowed them to burn. That's kind of a local 6 recommended by the Department of Agriculture to allow 7 that. So there are exceptions, and you know people just 8 need to be very careful. Brush piles are not exempt, 9 and burn pasture are not exempt. 10 COMMISSIONER BALDWIN: But in your precinct 11 you'll see the non burn, they don't know anything about 12 a burn ban. 13 COMMISSIONER MOSER: That's what the 14 Sheriff's for. 15 COMMISSIONER BALDWIN: Well, I mean because 16 they comply with this issue that we're talking about. 17 COMMISSIONER MOSER: Yeah. On the crops. 18 COMMISSIONER BALDWIN: And then certain 19 times of the year Letz's precinct looks like it's 20 everything -- everything's on fire. 21 COMMISSIONER LETZ: We're almost done. 22 COMMISSIONER MOSER: Thank you. That was 23 just for clarification, okay. 24 JUDGE POLLARD: All right, there's an 25 outstanding motion? 80 1 COMMISSIONER BALDWIN: Yes. 2 JUDGE POLLARD: Yeah, I think so. It's been 3 moved and seconded. 4 COMMISSIONER BALDWIN: I made it and number 5 4 seconded. 6 JUDGE POLLARD: I think that's right. Those 7 in favor of the motion signify by raising your right 8 hands. It's four zero, unanimous. 9 1.20 consider, discuss and take appropriate 10 action on revision of Kerr County GASB 68 policy and 11 Internal Control Document. Brenda Doss. 12 MRS. DOSS: You missed 1.19. 13 JUDGE POLLARD: Pardon. 14 MRS. DOSS: You skipped 1.19. 15 JUDGE POLLARD: I did. 16 COMMISSIONER BALDWIN: Nice try, nice try, 17 Tommy. 18 JUDGE POLLARD: All right. Consider, 19 discuss and take appropriate action regarding the 20 requirements of House Bill 1295, (Disclosure of 21 Interested Parties) as it relates to Kerr County 22 contracts, Brenda Doss. 23 MRS. DOSS: In 2015 the Texas Legislature 24 adopted House Bill 1295, which added section 2252908 of 25 the Government Code. This law states that a 81 1 governmental entity may not enter into certain contracts 2 with a business entity unless the business entity 3 submits a disclosure of interested parties to the 4 governmental entity at the time the business entity 5 submits the signed contract to the governmental entity. 6 The law applies only to a contract of a governmental 7 entity that either requires an action or vote by the 8 governing body of the entity before the contract may be 9 signed, or has a value of at least a million dollars. 10 This disclosure requirement applies to contract and to 11 on or after January first, 2016. This was something new 12 that was put in at the beginning of the year. 13 Basically it requires -- since all of our 14 contracts come from Commissioners' Court we have to get 15 this disclosure of interested parties form completed 16 before the contract is signed. 17 JUDGE POLLARD: On both sides, I think. 18 By both sides, the contractor and the County. 19 MRS. DOSS: And then we have to approve it, 20 or we have to write up -- I forgot what you call. 21 JUDGE POLLARD: Has to do with transparency 22 end of it to see who's really the interested parties. 23 MRS. DOSS: Right. It's posted on the Texas 24 Ethics Commission website. 25 JUDGE POLLAD: It is another unfunded 82 1 mandate, so -- 2 COMMISSIONER LETZ: I'm sorry, I think you 3 might have said it, but is there a dollar amount, or is 4 it all contracts? 5 MRS. DOSS: It's all contracts that comes 6 through Commissioners' Court; however, if they don't 7 come through Commissioners' Court, then it would be any 8 contract a million dollars or more. But all of our's 9 come through Commissioners' Court. 10 COMMISSIONER LETZ: Do we have to have a 11 specific action -- 12 COMMISSIONER MOSER: That's my question. 13 COMMISSIONER LETZ: -- to approve this, or 14 can we just make it part of the contract? 15 MRS. DOSS: No; it becomes part of the 16 contract. 17 COMMISSIONER LETZ: So it's not like we have 18 to have two agenda items. 19 MRS. DOSS: No, Sir. 20 COMMISSIONER LETZ: And have a page in our 21 contract that adds this language for every contract -- 22 MRS. DOSS: Yes. 23 COMMISSIONER LETZ: -- whether for a copy 24 machine or -- 25 JUDGE POLLARD: We don't really have a 83 1 choice. I mean -- 2 COMMISSIONER LETZ: Right. 3 COMMISSIONER MOSER: So there's no action 4 required on it. 5 MRS. DOSS: No. I was just letting you know 6 what was going on. There is a link on the website, and 7 Jody also has a link. So when a department head brings 8 the contract to Court then of course it will come 9 through Jody, if they get it placed on the agenda, and 10 she will send the link to whoever putting the 11 contract -- or asking for the contract and then they 12 will have to sign this form, and then send the form to 13 Jody, and then she gets on the website, and approves 14 that she has gotten the form. 15 JUDGE POLLARD: Something more for Jody to 16 do. 17 COMMISSIONER MOSER: Something we just have 18 to adhere to. 19 COMMISSIONER LETZ: Right. 20 JUDGE POLLARD: And that applies to both 21 1.19 and 1.20. 22 MRS. DOSS: No; 1.20 is different. 23 COMMISSIONER LETZ: But on this one still. 24 So it's not something that we add into the contract; 25 it's a separate document that we have to sign before we 84 1 can sign the contract. 2 MRS. DOSS: Yes. 3 MS. STEBBINS: Uh-huh. 4 MS. GRINSTEAD: We don't. 5 MRS. DOSS: We don't sign it. 6 MS. GRINSTEAD: They sign it. 7 COMMISSIONER LETZ: I know they sign it. 8 I'm just trying to figure out, you know, some of them 9 would be a problem. But like Xerox, I mean you know 10 we're going to have to send it to Zerox, it might take 11 who knows how long to get something back from some of 12 these companies. 13 MRS. STEBBINS: Well, I think that each 14 department who deals with Xerox for example has a 15 contact that they go through, that is easier than just 16 oh -- 17 COMMISSIONER LETZ: Well, we can't just put 18 this in as a page that we add into a contract when it 19 comes to your office and then have it signed at that 20 time? 21 MS. STEBBINS: Yeah. 22 MS. GRINSTEAD: The person we go into 23 contract with, like say it's Xerox. Xerox has to go on 24 the ethics commission website, fill out the form, submit 25 it to me, notarized and signed. Until we get that you 85 1 can't sign a contract with the company. Then once the 2 contract's signed, I have 30 days to go back on the 3 website to say we've gotten it and everything's good, 4 the contract's a go. 5 So the way we thought the easiest way to do 6 it is -- Brenda's already sent out to all the department 7 heads or elected officials letting them know that this 8 is coming, so if they give me an agenda item, I'll let 9 them know at that time, remind them, you need to get 10 this form, have your vendor sign this form, before we 11 can get it approved in Court. So Brenda's kind of 12 giving them a heads up and I'll just be the second 13 reminder. 14 And I'll tell you we've had some because we 15 signed some contracts after January first that we didn't 16 do this procedure so we're backtracking on those. And 17 my standard response I've gotten is I'm sending this to 18 our legal department. There's not a whole lot we can do 19 at this point, we've signed the contracts. But from now 20 on, just so you know we can't sign the contract until 21 this is in place. 22 COMMISSIONER MOSER: And the County Attorney 23 will make sure that we do that and keep us out of jail? 24 MS. STEBBINS: Make sure that we don't sign 25 contracts without those. Sounds like Jody is going to 86 1 be the keeper of the contract gate for those forms. 2 SHERIFF HIERHOLZER: Why can't it just be a 3 form that whoever asked for the contract, like if it's 4 something coming from my office and we're going to enter 5 a new medical contract or whatever, why can't it just be 6 a form that I give to that person, and tell them this 7 has to be attached and signed and attached with the 8 contract before? Why the website and all that, why 9 can't we just advise them? 10 MRS. DOSS: It's required by the Texas 11 Commission. 12 MS. GRINSTEAD: Online. 13 SHERIFF HIERHOLZER: So the Ethics 14 Commission is getting a copy of it off the website? 15 MRS. DOSS: It's filed electronically with 16 the Texas Commission. 17 SHERIFF HIERHOLZER: That's what I'm saying. 18 MRS. DOSS: And it has to be filed 19 electronically. 20 SHERIFF HIERHOLZER: So they get notice of 21 it. 22 MRS. DOSS: Yes. 23 SHERIFF HIERHOLZER: So that's why. 24 MS. GRINSTEAD: And before they go online, 25 they've got to have a contract identification number, so 87 1 they'll have to get that from me. So I'll let the 2 department heads know here's the contract 3 identification number they have to use online, and then 4 it goes from there. But it's got to be -- it's required 5 that it's done online. 6 JUDGE POLLARD: So you're going to have to 7 keep a list of contracts and signed identification 8 numbers. 9 MS. GRINSTEAD: Yes, Sir. 10 MRS. DOSS: Jody has graciously taken this 11 on. 12 COMMISSIONER BALDWIN: And we need to pay 13 her at some point for, you know, some kind of a -- some 14 kind of a salary for coming up here, you know, 15 something. 16 JUDGE POLLARD: A mandate, I mean it's go to 17 take time. I understand why they're doing it, but it's 18 an expense to us. 19 COMMISSIONER MOSER: And it -- 20 JUDGE POLLARD: A good deal of expense. 21 COMMISSIONER LETZ: Is there a motion on 22 this? 23 MS. DOSS: No. I don't think there's any 24 action because it's a law that's required. 25 JUDGE POLLARD: Yeah. The only option is 88 1 are we going to comply with the law or not, and I 2 recommend we comply with it, or you go to jail, we've 3 been told to do that. 4 MS. STEBBINS: I recommend that, please. 5 JUDGE POLLARD: Let's go on to 1.20 6 consider, discuss and take appropriate action on 7 revision of the Kerr County GASB 68 Policy and Internal 8 Control Document. 9 MRS. DOSS: In September of 2014 Kerr County 10 adopted the Statute 68 policy, the governmental 11 accounting standards boards policy 68, which has to do 12 with the retirement system. Our external auditors 13 recently reviewed that and they felt that we had to add 14 an extra sentence in there on page 4 it's in red, I 15 think it's in your packet. The County Attorney has 16 reviewed it also. 17 COMMISSIONER LETZ: I'll make a motion we 18 modify the Kerr County GASB 68 Policy and Internal 19 Control Document as provided. 20 COMMISSIONER BALDWIN: Second. 21 JUDGE POLLARD: Been moved by Commissioner 22 Letz and seconded by Commissioner Baldwin that we 23 approve the amendment to the Policy GASB 68 Policy and 24 Internal Control Document recommended by the auditor, 25 outside auditor. Is there any further discussion? 89 1 There being none those in favor of the motion signify by 2 raising your right hands. Bob, did you raise your right 3 hand. 4 COMMISSIONER REEVES: Yes. 5 JUDGE POLLARD: Okay, thank you. It's four 6 zero, unanimous. 7 1.22 consider, discuss and take appropriate 8 action to appoint members to Emergency Services District 9 Number 2, Emergency Services ESD, number 2, Commissioner 10 Reeves. 11 COMMISSIONER REEVES: I thought we were on 12 1.21, I apologize for being behind. 13 JUDGE POLLARD: Did I skip 1.21? 14 MS. STEBBINS: You did. 15 COMMISSIONER REEVES: That's fine, if you 16 already called that -- 17 COMMISSIONER BALDWIN: No, no, go ahead and 18 do it. 19 COMMISSIONER REEVES: I need to appoint one 20 final director to ESD number two out at Mountain Home, 21 Serena Burrough, B-U-R-R-O-U-G-H, and I move to appoint 22 her. 23 COMMISSIONER BALDWIN: Second. 24 JUDGE POLLARD: Been moved by Commissioner 25 Reeves and seconded by Commissioner Baldwin that Serena 90 1 Burrough be appointed to the -- as a member of, I guess, 2 the board of Emergency Services District Number 2. 3 COMMISSIONER REEVES: That's correct. 4 JUDGE POLLARD: Is there any further 5 discussion on this matter? There being none, those in 6 favor of that signify by raising your right hands. It's 7 four zero, unanimous. 8 We jump back to 1.21 that I skipped, 9 consider, discuss and take appropriate action update the 10 Kerr County Child Services Board approved expenditure's 11 list and adopt same, Commissioner Baldwin. 12 COMMISSIONER BALDWIN: Thank you very much. 13 As you know, the Kerr County Child Services Board's been 14 around a long, long, long time, and it used to be called 15 the Child Welfare Board, and this Commissioners' 16 Court -- not this Commissioners' Court, but previous 17 Commissioners' Court had adopted this list of 18 expenditures that the County pays for. 19 Now, and the reason -- the reason I've 20 always wanted to do it this way is so that it would be 21 clear to us and the auditor's office when the bills come 22 through of what we're responsible for. Through the 23 years I have seen, we all have seen this, it's kind of 24 like an unfunded mandate, that any time you comingle 25 some agencies like that, this great State of Texas that 91 1 we all love and appreciate will spend our monies on 2 things that they're responsible for. And to me it is 3 just as clear as mud that the State of Texas has a law 4 or a rule or a mandate, and they need to pay for it. 5 Period. And if Kerr County's involved in it, and I 6 think by law you have to have these boards anyway, if 7 Kerr County's involved in it then we want to designate 8 those issues that we're responsible to pay for, and 9 that's -- that's this -- 10 JUDGE POLLARD: And they can't be used 11 outside the state's -- for paying their bills. 12 COMMISSIONER BALDWIN: Correct. That's what 13 I'm trying avoid now, and previous Commissioners' Courts 14 have agreed with that. Now, it's things like when CPS 15 or the courts pull a child out of someone's home in the 16 middle of the night is an example, then Kerr County is 17 responsible for providing some diapers, you know, 18 toothbrush -- 19 JUDGE POLLARD: Other expenses. 20 COMMISSIONER BALDWIN: -- you know those 21 kinds of things right there. You know when the State 22 requires -- I may have to have some help here, Jody, I'm 23 sorry. The State requires that when you're taking a 24 child out of a home and another home has requested that 25 they go into that home, the State requires -- 92 1 MS. GRINSTEAD: If you're going to adopt a 2 child or a foster to adopt or a family kinship 3 placement, the State requires that every one in the 4 house of age has CPR courses, that the fire marshal's 5 done a home inspection. That there's many documents and 6 many things that you have to -- there are many hoops you 7 have to jump through in order to keep that child. 8 Unfortunately, that's left on the families. The State 9 does not pay for the CPR classes or the fire marshal 10 inspection -- 11 JUDGE POLLARD: But even though the State 12 requires it. A mandate for that family. 13 COMMISSIONER BALDWIN: Absolutely, it is. 14 And it's a sad day in Kerr County when that kind of 15 thing happens. And it actually happened to Jody, and 16 they had to pay up and do all those kind of things. But 17 I don't think it's a responsibility of this 18 Commissioners' Court or the taxpayers of this County, to 19 pick up those things that is mandated by the great State 20 of Texas. So here we have the old list that's been on 21 the books for a number of years now, and it includes 22 child welfare board, and we've changed all those words 23 and the verbiage to bring it up to date. 24 Now, the auditor's office keeps this list, 25 and when they get bills in from the -- from this -- from 93 1 the folks over here, then they know what -- what is to 2 be paid for and what's not to be paid for. It's just -- 3 I'm just trying to keep it clear and balanced. If we -- 4 if this Court thinks that we needed to just pay whatever 5 bill that comes through, I'm fine with it, whatever you 6 want to do, but I think this is the best route to go. 7 So not only I'm asking you to approve the 8 verbiage changes, but also the actual list of things 9 that we will actually pay for, and they're all -- it's 10 all in this packet. So I move that we change the 11 verbiage to fit update today's system -- 12 JUDGE POLLARD: As set forth in the package. 13 COMMISSIONER BALDWIN: -- as set forth in 14 the package, and the actual items that Kerr County tax 15 payers are responsible for. 16 JUDGE POLLARD: The list. 17 COMMISSIONER BALDWIN: The list. 18 JUDGE POLLARD: Okay. Is there a second? 19 COMMISSIONER REEVES: Second. 20 JUDGE POLLARD: It's been moved by 21 Commissioner Baldwin and seconded by Commissioner 22 Reeves, as stated, that the -- that it be updated as 23 submitted in the package, and that the list of the items 24 to be paid by the auditor's office be approved, same one 25 that's been approved. Is there any further discussion? 94 1 COMMISSIONER BALDWIN: I'd just like to add, 2 Judge, that the Kerr County Child Service Board, I've 3 been involved with for many years, and it is the 4 organization in town that does some of the ugliest work 5 of all, and you never hear about them. They don't go 6 out and toot their horns and crow from the rooftops or 7 anything else, they just do the work, and I really 8 really like that, a lot. So I'm -- 9 JUDGE POLLARD: And they deserve some 10 credit. 11 COMMISSIONER BALDWIN: And they deserve 12 credit, but they don't want it. And our friend Jody's 13 even hopped on the board with them now. And so thank 14 you, Jody, for joining them. 15 MS. GRINSTEAD: Your welcome. 16 JUDGE POLLARD: Any further discussion about 17 the motion? There being none those in favor signify by 18 raising your right hands. It's four zero, unanimous. 19 COMMISSIONER BALDWIN: Thank you very much. 20 JUDGE POLLARD: Good work, Commissioner 21 Baldwin. 22 Consider and discuss and take appropriate 23 action to pass a Resolution authorizing Kerr County to 24 apply for Alamo Area Council of Governments grant for 25 hazardous waste disposal, Commissioner Reeves. 95 1 COMMISSIONER REEVES: Yes, Sir. If you'll 2 recall at the last meeting, I briefly spoke of this. 3 We're in the process of completing the grant with ACOG. 4 The grant request will be 25 thousand dollars, the City 5 of Kerrville will provide a cash match of ten thousand 6 dollars, and we will provide additional in kind matching 7 funds in the form of our facilities' use, whether it be 8 the recycling center or the indoor arena at the event 9 center, depending on what day the actual event is 10 scheduled, for a total project of 36,540 dollars. 11 The grant I've been working with County 12 Attorney drafting, Mrs. Lavender, to finalize some of 13 this along with our go-to man, I don't know if it will 14 be Mr. Garcia, which naturally environmental services 15 should take into that. 16 With that said, we do need to -- I need to 17 read into the record a Resolution and authorize the 18 Judge to sign it if it's in agreement with the -- it's 19 a Resolution authorizing the filing of an application 20 with the Alamo Area Council of Government for a 2016, 21 2017 solid waste pass through grant, whereas the Alamo 22 Area Council of Governments AACOG, is directed by the 23 Texas Commission on Environmental Quality to administer 24 solid waist grant funds for information of AACOG's 25 adoptive regional solid waste management plan, and 96 1 whereas the Kerr -- whereas Kerr County Texas is 2 qualified to apply for grant funds, and whereas the Kerr 3 County Commissioners' Court finds it to be in the public 4 interest to authorize the filing of a grant application 5 with AACOG that if awarded will be utilized by Kerr 6 County, to help improve waste management in Kerr County. 7 Now therefore be it resolved by the Kerr County 8 Commissioners' Court, section one, the Kerr County 9 Commissioners' Court authorizes the County Judge, our 10 designee, to request grant funding under the Alamo Area 11 Council of Governments, 2016, 2017, solid waste 12 pass-through grant, and act on behalf of Kerr County in 13 all matters related to the grant application. 14 Section 2, if the grant is awarded Kerr 15 County will apply with the grant requirements of AACOG, 16 the Texas Commission on Environmental Quality in the 17 State of Texas. The grant funds and any grant funded 18 equipment will be used only for those purposes specified 19 under the grant, and the activities will comply with and 20 support of the adoptive regional and local solid waist 21 management plans adopted for Kerr County's geographic 22 area in which the activities will be performed. 23 And this was drafted by our County Attorney, 24 so I assume she approved it. 25 MS. STEBBINS: Yes. 97 1 COMMISSIONER REEVES: And I move for 2 approval as Resolution. 3 COMMISSIONER BALDWIN: I second the approval 4 of the Resolution. 5 JUDGE POLLARD: All right. It's been moved 6 by Commissioner Reeves and seconded by Commissioner 7 Baldwin that the Resolution as read into the record 8 verbatim be approved and that the County Judge be 9 authorized to fully execute and to execute all documents 10 in support of -- 11 COMMISSIONER REEVES: That's correct. 12 JUDGE POLLARD: -- and incidental to it. Is 13 that a correct statement of it? 14 COMMISSIONER REEVES: That's a correct 15 statement. 16 JUDGE POLLARD: All right. Is there any 17 further discussion of that motion? 18 COMMISSIONER MOSER: No, go ahead. 19 COMMISSIONER BALDWIN: All I was going to 20 say was that AACOG is just like any other government, 21 like you say government. And there will be a committee 22 down there that deals specifically with hazardous 23 materials and those kinds of things. And I think you're 24 going to find -- I mean I don't know, I haven't been 25 around that part of AACOG in a long time, but I think 98 1 we're going to find out does Kerr County have a 2 representative on that committee, and if not, I'll bet 3 you somebody sitting at this table could find out for us 4 the best route to go. But we need to -- need to get 5 plugged in -- 6 COMMISSIONER REEVES: To that -- 7 COMMISSIONER BALDWIN: -- to that committee 8 to let them know that hey here we come and we expect you 9 to vote for us and get us our money. That's how you do 10 that. And then of course Tom sits on the executive 11 committee that it'll end up there. 12 COMMISSIONER REEVES: I'm sure it will be 13 very similar to what Mrs. Lavender and the crew and I 14 are working on right now with the judicial part of it. 15 COMMISSIONER BALDWIN: Correct, correct. 16 Exactly. 17 COMMISSIONER MOSER: And another question, 18 you indicated that the only commitment by the County is 19 provide a place for collection of this material, is that 20 correct? 21 COMMISSIONER REEVES: That's correct. The 22 grant money will provide -- 23 COMMISSIONER MOSER: Right. 24 COMMISSIONER REEVES: -- getting it out of 25 there. The City of Kerrville has applied and received 99 1 for these grants in the past, but they're not eligible 2 to do it two years in a row. So -- 3 JUDGE POLLARD: We're doing it. 4 COMMISSIONER MOSER: But they're going to 5 put in ten thousand dollars is what you're saying, and 6 we're just going to provide in kind -- 7 COMMISSIONER REEVES: Services. 8 COMMISSIONER MOSER: -- services. Okay, 9 thank you. 10 JUDGE POLLARD: What's the span of this, how 11 long is this plan for? 12 COMMISSIONER REEVES: It's a one day and 13 it -- last year I think it was scheduled -- or in '14, I 14 believe it was like in the -- generally they hold them 15 in November. 16 JUDGE POLLARD: Okay. 17 COMMISSIONER LETZ: What is it basically, 18 we're just working with the City of Kerrville to provide 19 a service that's been very beneficial to the community. 20 COMMISSIONER REEVES: Right. Needed for 21 everything. And one of the reasons we were thinking of 22 the events center because in the past there's been 23 parking problems at the recycling center, or traffic 24 problems. Fortunately we've got the real estate to move 25 traffic in and out, and a covered facility that you can 100 1 drive straight in and straight out. 2 COMMISSIONER MOSER: Yeah, good. 3 COMMISSIONER LETZ: I think it's a good spot 4 to do it, at the AG barn. 5 JUDGE POLLARD: All right. 6 COMMISSIONER BALDWIN: You're not go to 7 interfere with the butterfly camp or anything like that, 8 are you? 9 COMMISSIONER REEVES: I don't intend to, no, 10 Sir. 11 COMMISSIONER MOSER: That's a very important 12 consideration. 13 COMMISSIONER BALDWIN: Well, it is. 14 JUDGE POLLARD: Those in favor of the motion 15 signify by raising your right hands. It's four zero, 16 unanimous. 17 1.24 consider, discuss and take appropriate 18 action to determine whether to allow the retail 19 fireworks permit holders to sell fireworks to the public 20 in celebration of Texas Independence Day pursuant to the 21 Texas Occupations Code 2154.202(h)(1). This is a little 22 bit different from what was before, possession of 23 fireworks. This one is whether or not to restrict the 24 sale of it, right here. And do we want to do something 25 like that? We declined on possession and use of the 101 1 fireworks later -- previously so -- 2 MS. STEBBINS: It's permit the sale. 3 JUDGE POLLARD: Permit the sale. 4 MS. STEBBINS: The Court can vote to permit 5 the sale during Texas Independence time, and it's a 6 designated time frame. But you'd have to do that by 7 order, and I think that Jody's got an example of the 8 order that we can use. But the language is different, 9 you're right, Judge Pollard. You can choose to 10 restrict, and for the other seasons, but this you get 11 the choice to permit. 12 JUDGE POLLARD: Is this a case where if at 13 first you don't succeed then try again so they're coming 14 back another way. 15 COMMISSIONER REEVES: Well, I believe 16 there's three new holidays and we're going to have to 17 vote on these each time they come. There's 18 Independence -- Texas Independence Day, San Jacinto Day 19 and Memorial Day. That these I guess would have to 20 decide whether we're going to permit the sale of 21 fireworks. The other ones I don't believe we vote on to 22 allow them to sale. There are certain things we can 23 restrict. 24 MS. STEBBINS: Correct. 25 COMMISSIONER REEVES: But these are three 102 1 new holidays that they put in, and we're going to have 2 to vote on these a certain -- 3 JUDGE POLLARD: Each one a holiday 4 separately, apparently. 5 COMMISSIONER REEVES: Right. 6 COMMISIONER MOSER: We have to do each one 7 separately. 8 COMMISSIONER REEVES: Yes. 9 MS. GRINSTEAD: This one you have to do by 10 February 15th, I think. 11 COMMISSIONER BALDWIN: February 15th. And 12 when is Texas Independence Day? 13 MS. GRINSTEAD: March second? 14 COMMISSIONER BALDWIN: That's correct. 15 Welcome to Texas. 16 MS. GRINSTEAD: Thank you. 17 COMMISSIONER MOSER: Everybody from 18 California knows it. 19 COMMISSIONER BALDWIN: Yeah, they should. 20 Well, I'm in favor of allowing people to sell fireworks 21 for Texas Independence Day, I mean I don't get it. 22 COMMISSIONER MOSER: Is that a motion? 23 COMMISSIONER BALDWIN: That is a motion. 24 COMMISSIONER MOSER: I second that motion. 25 JUDGE POLLARD: Is that the right way to do 103 1 it, or just decline to -- 2 COMMISSIONER LETZ: This is proactive. We 3 have to allow them to do it. 4 JUDGE POLLARD: All right. 5 COMMISSIONER BALDWIN: This is the 6 difference, this is proactive and the other one's 7 negative. 8 MS. STEBBINS: So the Judge has to be 9 permitted to sign an order allowing that. 10 COMMISSIONER BALDWIN: I'd like to amend my 11 motion to include that. 12 COMMISSIONER MOSER: And I second it, the 13 amendment. 14 JUDGE POLLARD: All right. It's been moved 15 by Commissioner Baldwin, seconded by Commissioner -- 16 COMMISSIONER BALDWIN: Moser. 17 JUDGE POLLARD: Moser, Precinct 2. I 18 occasionally have a failure there. 19 COMMISSIONER MOSER: Let me get that sign 20 turned around there. 21 JUDGE POLLARD: To allow -- 22 MS. STEBBINS: Permit. 23 JUDGE POLLARD: -- permit fireworks to be 24 sold, marketed or whatever, and I'll sign a -- that the 25 County Judge be authorized to sign a Resolution to that 104 1 effect. Is there any -- 2 MS. STEBBINS: It's an order, Your Honor. 3 JUDGE POLLARD: An order to that effect. 4 All right, is there any further discussion? There being 5 none, those in favor of the motion signify by raising 6 your right hands. It's four zero, unanimous. 7 COMMISSIONER LETZ: Be a big lobby to get 8 that. 9 COMMISSIONER MOSER: What's that? 10 COMMISSIONER LETZ: That must be a big lobby 11 to get that in the legislature to add three days to sell 12 fireworks. 13 COMMISSIONER BALDWIN: No kidding. 14 JUDGE POLLARD: All right. 1.25 consider, 15 discuss and take appropriate action to approve 16 Inter-local Agreement with Upper Guadalupe River 17 Authority concerning application for financial 18 assistance for Joint Eastern Kerr County Surfaces Water 19 Supply Project, Commissioner Letz. 20 COMMISSIONER LETZ: We've discussed this 21 previously, and we were talking when we're in executive 22 session as we're negotiating this contract or agreement 23 with UGRA. It has been approved by UGRA now, and the 24 application or the agreement at this point just states 25 that we are supporting the application of funds, which 105 1 we have to go two hundred and 50 thousand dollars, 2 there's no commitment on either the UGRA or the County 3 to move forward if we are successful in that 4 application. So I move for approval. 5 COMMISSIONER MOSER: Second. 6 JUDGE POLLARD: This authorizes somebody to 7 sign, or something? 8 COMMISSIONER LETZ: Yes. And authorizes the 9 County Judge to sign. 10 COMMISSIONER BALDWIN: Jon, you've got to 11 talk about specifically what the project is. 12 COMMISSIONER LETZ: The project is to 13 evaluate basically the Martin Marietta old facility on 14 Highway 27, if that is a viable site for a surface 15 reservoir. The water would come into that reservoir 16 from the county's MOU, GPRA and UGRA has a permit that 17 they would work on. But the first step is to determine 18 the sustainable yield of such a reservoir which means 19 the size, how much water would come in, and the 20 engineering evaluation of it and do a preliminary 21 evaluation of cost. And that would provide the 22 information to see if it's a project that would be worth 23 going forward on. The application we are -- would be 24 applying for, I believe UGRA's already submitted it, is 25 to the SWIFT Fund, two hundred and 50 thousand dollars 106 1 to do that study. And those funds would be principal 2 and interest deferred for 8 years, with the idea of 3 being that we would budget annually and then pay it off 4 in 8 years. And it would be a 50/50 project. But at 5 this point it's just the application. There are no 6 commitment to fund this or anything. 7 COMMISSIONER BALDWIN: I think this is great 8 leadership, great forward thinking, great proactive 9 government, and I appreciate you doing that. I'm going 10 to give you all the credit. Aren't you up for 11 reelection? 12 COMMISSIONER LETZ: Well, I appreciate that, 13 Commissioner. I think UGRA has been a great partner in 14 this whole process, and they will be the lead agency, 15 not the county on this project, at least at this point. 16 We talked about it, we have the exact same tax base, and 17 it's a benefit to a larger area. Maybe even a benefit 18 to Kerrville. Kerrville up to this point has not chosen 19 to participate in this. They have been given an 20 opportunity. As mentioned they have, you know -- they 21 have their own projects that they're working on for a 22 little long term water needs. But I think this is a 23 project that is forward thinking, and provides 24 potentially Kerrville and certainly all of east Kerr 25 County, alternative water source. It may not be 107 1 economic, but you gotta study it. 2 COMMISSIONER MOSER: Feasibility. 3 COMMISSIONER LETZ: Feasibility study. 4 COMMISSIONER MOSER: Do we have a motion? 5 COMMISSIONER LETZ: I think I made a motion. 6 COMMISSIONER MOSER: And I second that. 7 JUDGE POLLARD: Commissioner Letz moved and 8 Commissioner Moser seconded a motion to approve the 9 interlocal agreement with Upper Guadalupe River 10 Authority for the purposes as stated in the record, 11 concerning an application for financial assistance for 12 the joint eastern Kerr County surfaces water supply 13 project. Is that a good statement of it? 14 COMMISSIONER LETZ: Yes. And authorize the 15 County Judge to sign. 16 JUDGE POLLARD: And authorize the County 17 Judge to sign same. Is there any further discussion? 18 There being none, those in favor signify by raising your 19 right hands. It's four zero, unanimous. 20 Is there a need for closed session on 1.26? 21 MS. STEBBINS: Yes, Sir. I have several 22 things to talk to you about. 23 COMMISSIONER BALDWIN: Pay the bills. 24 JUDGE POLLARD: Pardon. 25 COMMISSIONER BALDWIN: I said let's pay the 108 1 bills. That's what everybody's sitting around waiting 2 on. 3 COMMISSIONER LETZ: I move to pay the bills. 4 COMMISSIONER BALDWIN: Second. 5 JUDGE POLLARD: It's been moved and seconded 6 that we pay the bills as submitted, pursuant to section 7 4.1 under roman numeral four. Those in favor signify by 8 raising your right hands. It's four zero, unanimous. 9 4.2 budget amendments. 10 MRS. DOSS: We have two line items transfers 11 within the Department. 12 JUDGE POLLARD: Is there a motion? 13 COMMISSIONER BALDWIN: I move for approval. 14 COMMISSIONER MOSER: Yeah. Second. 15 JUDGE POLLARD: Been moved by Commissioner 16 Baldwin, seconded by Commissioner Moser to pay -- to 17 approve the budget amendments as submitted by the County 18 Auditor. Any discussion about it? There being none, 19 those in favor of the motion signify by raising your 20 right hands. It's four zero, unanimous. 21 Item 4.3 the late bills. 22 MRS. DOSS: These aren't really late bills; 23 they're just a second packet, so we're saying it's 24 packet two, and they're from the juvenile detention 25 facility. 109 1 COMMISSIONER BALDWIN: All of these are 2 juvenile detention? 3 MRS. DOSS: Yes, Sir. 4 JUDGE POLLARD: Well, if they're not late 5 bills does it take a motion to approve them then? 6 MRS. DOSS: No. I just wanted to point that 7 out. 8 JUDGE POLLARD: So there are no late bills. 9 MRS. DOSS: There are no late bills. 10 JUDGE POLLARD: All right. Let's go to 11 4.4 -- did somebody say something? 12 MS. STEBBINS: No, Sir. 13 JUDGE POLLARD: Okay. My hearing aids are 14 picking up something not happening. 15 4.4 approve and accept monthly reports. 16 COMMISSIONER REEVES: Yes, Sir. District 17 Clerk's office, J.P. monthly reports for January 2016. 18 J.P. Precinct 2 monthly reports for January 2016. J.P. 19 Precinct 1 monthly report for January 2016. Constable 20 Precinct 1 monthly report January 2016. Environmental 21 Health monthly activity report for January, 2016. EVN 22 health monthly animal services report for January, 2016. 23 J.P. Precinct 3 monthly report January 2016. Constable 24 Precinct 2 monthly report for January 2016. Payroll 25 month ending January 2016. Veteran service officer 110 1 Maggie Baker monthly report for January, 2016. 2 Were we supposed to have a monthly report 3 from y'all, for the -- what is that report, Miss 4 Treasurer that is needed by the -- 5 MS. SOLDAN: It's their monthly report, 6 statement. 7 COMMISSIONER REEVES: Do you know if we've 8 received that yet? 9 MS. MOUSER: I don't know. 10 COMMISSIONER REEVES: Do you know what that 11 is, it supposed to be in -- 12 MS. SOLDAN: The 5th day of the following 13 month. 14 COMMISSIONER REEVES: I just didn't want 15 to -- I just didn't see it on here and wondered if it 16 was in here. 17 MS. MOUSER: I don't know. 18 COMMISSIONER REEVES: I move to approve the 19 ones presented then. 20 COMMISSIONER LETZ: Second. 21 JUDGE POLLARD: Moved by Commissioner Reeves 22 and seconded by Commissioner Letz, that we approve the 23 reports received as dictated into the record. Is there 24 any further discussion? There being none, those in 25 favor signify by raising your right hands. It's four 111 1 zero, unanimous. 2 Reports from Commissioners Liaison Committee 3 Assignments? Anybody? Anything, Mr. Moser? 4 COMMISSIONER MOSER: Not a thing. 5 JUDGE POLLARD: Mr. Reeves? 6 COMMISSIONER REEVES: No, Sir. 7 JUDGE POLLARD: All right. Reports from 8 elected officials and department heads. Anybody? Yes, 9 Ma'am. 10 MRS. LAVENDER: Last week Miss Ayala and I 11 met with some representatives from Peterson Hospital. 12 I'm glad the press is here because this is something you 13 need to know. Peterson has instituted a new plan under 14 their new financial officer to provide a discount 15 medical care service for the uninsured, and it's going 16 to help close that loophole between the people that 17 don't qualify for indigent under Medicaid or whatever, 18 and who have insurance. Say that you have to have a MRI 19 done, or a cat scan or whatever, and their normal cost 20 is a thousand dollars for that test. If you go to them 21 and prove to them that you have a financial ability to 22 pay a discounted price, they're going to allow you to do 23 that. And it's to try to bring back to Kerr County, or 24 bring back to Peterson business that's been going out of 25 the County because they could find a lesser rate. And I 112 1 think it's a really good program and I think it's going 2 to help a lot of people in the County be able to get 3 medical services that maybe could not afford under the 4 old system. So I think it's something that the press 5 will pick up on, and put information out there about it, 6 because it can be a really positive thing for people who 7 don't have insurance. They assured me that we could 8 also apply for -- and I thought probably y'all might 9 need to know that, too. Say an MRI is a thousand 10 dollars, you might could get it done for three hundred 11 if you have the cash to pay for it. So it'll make 12 possible a lot of people to have medical tests each year 13 that otherwise might not have been able to afford it. 14 COMMISSIONER BALDWIN: That's sure good, I 15 guess. 16 COMMISSIONER REEVES: Yeah, for lots of 17 things. 18 JUDGE POLLARD: Anybody else? All right. 19 Reports from Boards, Commissions and Committees, 20 City/County joint projects or Operations Reports, or any 21 others? Anybody got anything? All right. There being 22 none, we will then go into closed or executive session. 23 (The open session closed and executive 24 session was held.) 25 JUDGE POLLARD: Okay. We're back in open 113 1 session. If there's no further business, I declare an 2 adjournment. 3 COMMISSIONER BALDWIN: I'm ready. 4 * * * * * * 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 114 1 STATE OF TEXAS * 2 COUNTY OF KERR * 3 I, DEBRA ELLEN GIFFORD, the Official 4 Certified Shorthand Reporter in and for the Kerr County 5 Commissioners' Court, do hereby certify that the above 6 and foregoing pages contain and comprise a true and 7 correct transcription of the proceedings had in the 8 above-entitled Commissioners' Court. 9 Dated this the 19th day of February, A.D. 10 2016. 11 12 /s/DEBRA ELLEN GIFFORD Certified Shorthand Reporter 13 No. 953 Expiration Date 12/31/2016 14 15 * * * * * * 16 17 18 19 20 21 22 23 24 25