1 1 2 3 4 5 6 KERR COUNTY COMMISSIONERS' COURT 7 Regular Session 8 Monday, March 14, 2016 9 9:00 a.m. 10 Commissioners' Courtroom 11 Kerr County Courthouse 12 Kerrville, Texas 78028 13 14 15 16 17 18 19 20 21 22 23 PRESENT: H. A. "BUSTER" BALDWIN, Commissioner Pct. 1 TOM MOSER, Commissioner Pct. 2 24 JONATHAN LETZ, Commissioner Pct. 3 BOB REEVES, Commissioner Pct. 4 25 2 1 I-N-D-E-X 2 NO. PAGE 3 *** Commissioners' Comments. 7 4 1.1 Consider, discuss and take appropriate 9 action to approve Certified Payments 5 contract for e-Checks and authorize County Judge so sign same. 6 1.2 Public Hearing regarding the installation 11 7 of 5 tom Axle Weight Limit signs on Splitrock Road, Pct. 2. 8 1.3 Consider, discuss and take appropriate 11 9 action for the Court to accept the Preliminary Revision of Plat for Lots 10 31 & 32 of The Reserve at Falling Water Subdivision and Set a Public Hearing, 11 Plat Record Volume 7, Page 215-217, Pct. 3. 12 1.4 Consider, discuss and take appropriate 12 action for the Court to accept the 13 Preliminary Revision of Plat for Lots 18 and 19 of Kerrville Country Estates, 14 Volume 4, Page 111 and Set a Public Hearing, Pct. 1. 15 1.5 Consider, discuss and take appropriate 13 16 action for the Court's Final Approval regarding the Revision of Plat for Lot 161 17 of Spicer Ranch No. Three, Pct. 1. 18 1.9 Consider, discuss and take appropriate 15 action on Change Order Number 2, Texas 19 Department of Agriculture for Texas Community Development Block Grant Project 20 7214025, Pct. 1, 2. 21 1.10 Consider, discuss and take appropriate 17 action to review status of Center Point 22 East Kerr Wastewater project. 23 1.6 Consider, discuss and take appropriate 23 action for the Court to accept the 24 Preliminary Revision of Plat for Lots 18 and 19 of Westwood Oaks, Section 3, 25 Volume 5, Page 266 and Set a Public Hearing, Pct. 4. 3 1 I-N-D-E-X 2 NO. PAGE 3 1.7 Consider, discuss and take appropriate 25 action for the Court's approval to fill 4 an open, fully funded, Road Maintenance Technician position in the Road and Bridge 5 Department, Pct. 1, 2, 3, and 4. 6 1.8 Consider, discuss and take appropriate 26 action to set a Public Hearing on May 9, 7 2016 at 9:00 a.m. to consider, discuss and take appropriate action on petition to 8 vacate, abandon and discontinue Lisa Lane, Pct. 4. 9 1.11 Consider, discuss and take appropriate 29 10 action on request from the Kerrville Historical Commission to enter into 11 discussions with the City of Kerrville regarding use of the Kerr Regional History 12 Center to display artifacts, collections and other historical memorabilia, Pct. 1. 13 1.13 Consider, discuss and take appropriate 38 14 action to approve contract with Ricoh to replace copy machines at the Kerr County 15 Juvenile Detention Facility and authorize the County Judge to sign same. 16 1.14 Consider, discuss and take appropriate 39 17 action on revision of the Kerr County Juvenile Detention Facility Policy and 18 Procedure Manual. 19 1.15 Consider, discuss and take appropriate 40 action on surplus items being stored at 20 the Kerr County Juvenile Detention Facility. 21 1.12 Consider, discuss and take appropriate 48 action on request to approve plans for a 22 Pollinator Garden on the county property. 23 24 25 4 1 I-N-D-E-X 2 NO. PAGE 3 1.16 Consider, discuss and take appropriate 67 action to approve adding addition office 4 space to the office complex that now houses the Victim Services and Indigent Services 5 Department. Additional space will provide a more private waiting area for clients, 6 records and supply storage and an area for volunteers to work in support of both 7 programs. Construction to be done by Kerr County Maintenance personnel at an 8 estimated cost of $600. Cost will be shared using existing funds between the 9 two program budgets. 10 1.17 Consider, discuss and take appropriate 72 action to declare a 2007 John Deere 737 11 Zero Turn riding mower as surplus to be traded in for a new Gravely Pro Turn 160 12 Zero Turn mower; net cost $5,631.81. 13 1.18 Consider, discuss and take appropriate 74 action to appoint/reappoint members to 14 the Emergency Services District #1 (ESD #1) Board. 15 1.20 Consider, discuss and take appropriate 75 16 action to amend FY 2015-2016 Payroll schedule (Court Order #34195) to change 17 pay date Friday March 25, 2016 to Thursday March 24, 2016 due to Good Friday Holiday. 18 1.19 Consider, discuss and take appropriate 76 19 action regarding letter received from the Association of Rural Communities in 20 Texas (ARCIT) regarding Senate Bill 182 which addresses the Rollback Rate. 21 1.21 Consider, discuss and take appropriate 79 22 action on request from the Child Services Board to use a portion of the courthouse 23 square for a display during the month of April for child Abuse Awareness Month. 24 25 5 1 I-N-D-E-X 2 NO. PAGE 3 1.22 Consider, discuss and take appropriate 82 action to ratify and confirm the request 4 to appoint William B. Thomas to the Alamo Area Council of Governments (AACOG) 5 Regional Emergency Preparedness Advisory Committee (REPAC) as the Kerr County 6 representative. 7 1.23 Consider, discuss and take appropriate 83 action to approve contract with the 8 Kerrville Christmas Lighting Corporation for use of recycling center for storage. 9 1.24 Consider, discuss and take appropriate 85 10 action to approve contract with Xerox for County Attorney's office and permit 11 County Judge to sign the same. 12 1.25 Consider, discuss and take appropriate 86 action to approve revision to Kerr County 13 Subdivision Rules and Regulations Plat Certification. 14 1.26 Consider, discuss and take appropriate 88 15 action to address capital improvements and maintenance needs at county baseball 16 and softball fields. 17 1.27 Consider, discuss and take appropriate 96 action regarding general application of 18 the junkyard rules. 19 1.28 Consider, discuss and take appropriate 98 action authorizing the County Judge to 20 sign an Interlocal Agreement between Kerr County and the City of Ingram pertaining 21 to the periodic sale of "tack oil" by Kerr County to the City of Ingram. 22 1.29 Consider, discuss and take appropriate 102 23 action to determine how to proceed with fire alarm system at courthouse. 24 25 6 1 I-N-D-E-X 2 NO. PAGE 3 1.30 Consider, discuss and take appropriate 108 action to approve Proclamation declaring 4 March, 2016 as American Red Cross Month. 5 4.1 Pay bills. 110 6 4.2 Budget Amendments. 116 7 4.3 Late Bills. 117 8 4.4 Approve and accept Monthly Reports. 117 9 5.1 Reports from Commissioners/Liaison 118 Committee Assignments as per attachment. 10 5.2 Reports from Elected Officials/Department 120 11 Heads. 12 5.3 Reports from Boards, Commissions and 124 Committees. 13 a). City/County Joint Projects or Operations Reports. 14 b). Other. 15 *** Executive Session 16 *** Adjourned 17 *** Reporter's Certificate 18 * * * * * * 19 20 21 22 23 24 25 7 1 On Monday, March 14, 2016, at 9:00 a.m., a 2 regular meeting of the Kerr County Commissioners' Court 3 was held in the Commissioners' Courtroom, Kerr County 4 Courthouse, Kerrville, Texas, and the following 5 proceedings were had in open court. 6 JUDGE POLLARD: All right, folks, it's 7 Monday, March the 14th, 2016. It's now 9 a.m. I'm told. 8 I hope everybody rolled their watch or clocks forward a 9 little bit. Kerr County Commissioners' Court is in 10 session, and Commissioner Reeves will lead us in the 11 prayer today and the pledge of allegiance. 12 (Prayer and Pledge of Allegiance.) 13 JUDGE POLLARD: All right. I want to note 14 that we have a pretty long agenda today. 33 items so 15 we're going to be trying to move along pretty briskly. 16 I expect we'll go into the noon hour. 17 This is the part of the agenda where anyone 18 who wishes -- if anyone in the crowd wishes to speak on 19 an item not listed on the agenda, step forward, identify 20 yourself, step forward to the podium, give your name and 21 address, and try to hold it down to three minutes. All 22 right. Is there anyone that wishes to speak in this 23 part of the meeting? I don't see anybody wanting to 24 come forward, so we'll go to the next portion of the 25 agenda, and that's the Commissioners and/or the County 8 1 Judge may use this time stop recognize achievements of 2 persons in their precinct or to make comments on matters 3 not listed on the agenda. We'll start with Commissioner 4 1. 5 COMMISSIONER BALDWIN: Sir, I do not have 6 anything, thank you. 7 COMMISSIONER MOSER: Couple things. Bob 8 mentioned several people that died in the County. 9 Another person was Bill Bacon. Bill Bacon was the 10 person that headed the effort to get Kerr County the 11 first Purple Heart County in the state. So he passed 12 away, and services this past week. 13 The other thing you mentioned the weather. 14 The weather's fantastic. Probably a lot of people slept 15 with their windows open, but you didn't if you lived in 16 Castle Combs. I am really super disappointed in TCEQ 17 not taking any action in cleaning up that mess out 18 there. And that's literally what I mean. The older 19 such people can't open their windows, they can't sit 20 outside. And I think Ray Garcia and county attorney 21 have done everything that they can. That's in TCEQ's 22 hands now, and we will let them know that we're not 23 happy. 24 THE COURT: Okay. Anything else? 25 COMMISSIONER MOSER: That's it. 9 1 JUDGE POLLARD: All right. I have nothing. 2 COMMISSIONER LETZ:: I have nothing this 3 morning, Judge. 4 COMMISSIONER REEVES: No, Sir, I don't have 5 anything today. 6 JUDGE POLLARD: Okay, that's good. 7 We're going on then to item 1.1 on the 8 agenda. Consider, discuss and take appropriate action 9 to approve certified payment contract for e-Checks and 10 authorize the County Judge to sign same. Hi, how you 11 doing? 12 MS. GUARDIOLA: I'm good, how are you? 13 JUDGE POLLARD: You changed your name. 14 MS. GUARDIOLA: Yes, I'm Cindy, I'm Diane's 15 chief deputy. 16 JUDGE POLLARD: Okay, thank you. Go ahead. 17 MS. GUARDIOLA: We have a contract that 18 we're going to be accepting now e-Checks through our 19 certified payment program so that tax payers and can pay 20 for motor vehicle and the property taxes can pay 21 electronically with their checks. No cost to the 22 County. 23 JUDGE POLLARD: Well -- 24 COMMISSIONER BALDWIN: So we're approving 25 the contract? 10 1 MS. GUARDIOLA: Yes, Sir. 2 COMMISSIONER BALDWIN: So we need a court 3 order to do that, don't we? I move for approval. 4 COMMISSIONER MOSER: Second. 5 JUDGE POLLARD: Does that include 6 authorizing the County Judge to sign the contract that's 7 in the agenda package? 8 COMMISSIONER BALDWIN: Well, sure. 9 JUDGE POLLARD: All right. It's been moved 10 and seconded that the approval of the ACH processing 11 services agreement as set forth in item 1.1 of the 12 agenda package be approved, and authorizing the County 13 Judge to sign the contract that's in the agenda package. 14 Is there any further discussion? 15 COMMISSIONER REEVES: Has County Attorney 16 reviewed this contract? 17 MRS. STEBBINS: Yes, Sir, I have. 18 COMMISSIONER REEVES: And it meets your 19 approval? 20 MRS. STEBBINS: Yes, Sir. 21 JUDGE POLLARD: Okay, anything else? All 22 right, those in favor of the motion signify by raising 23 your right hands. It's four -- did you raise your's? 24 COMMISSIONER LETZ: Yes. 25 JUDGE POLLARD: It's four zero, unanimous. 11 1 Item 1.2. Public hearing regarding the 2 installation of five ton axle weight limit signs on 3 Splitrock Road in Precinct 2. Mr. Hastings, would 4 you -- 5 MR. HASTINGS: Just the public hearing part. 6 JUDGE POLLARD: You don't have anything in 7 the public hearing? 8 MR. HASTINGS: No. 9 JUDGE POLLARD: Anyone have anything else to 10 say in the public hearing? Okay, there being no one 11 wishing to speak on that issue, I'll close the public 12 hearing. 13 Item 1.3 consider, discuss and take 14 appropriate action for the Court to accept the 15 preliminary revision of the Plat for Lots 31 and 32 of 16 The Reserve at Falling Water Subdivision and set a 17 public hearing. That's on Plat Record Volume 7, pages 18 215 to 217, that's in Precinct 3. Mr. Hastings. 19 MR. HASTINGS: Well, thank you. The owner 20 wishes to combine lots 31, 6.2 acres and 32, 6.2 acres, 21 he owns both of them, into lot 31R, 12.4 acres. The 22 alternate plat process was approved by Commissioner 23 Letz, and at this time we're asking the Court to accept 24 the preliminary revision of plat for lots 31 and 32 of 25 The Reserve of Falling Water Subdivision, and set a 12 1 public hearing for Monday, April 25th, 2016, at 9 a.m. 2 plat record volume 7, pages 215 through 217, Precinct 3. 3 JUDGE POLLARD: That would be March 25th? 4 MR. HASTINGS: This would be April 25th at 5 9 a.m. 6 JUDGE POLLARD: April 25th at 9 a.m. 7 COMMISSIONER LETZ: Move for approval. 8 COMMISSIONER REEVES: Second. 9 JUDGE POLLARD: All right, it's been moved 10 and seconded that we set a public hearing on this matter 11 for April the 25th at 9 a.m. And anybody have any 12 further discussion? This is on item 1.4. concerning 13 lots 18 and 19 of Kerrville Country Estates -- 14 COMMISSIONER REEVES: No; that's 1.3, Judge. 15 JUDGE POLLARD: I'm sorry, it is. It's on 16 1.3, which is lot 31 and 32 of The Reserve of Falling 17 Water Subdivision. All right, any further discussion? 18 There being none those in favor of the motion signify by 19 raising your right hands. All right, four zero, 20 unanimous. 21 Item 1.4 consider, discuss and take 22 appropriate action for the Court to accept preliminary 23 revision of plats for lots 18 and 19 of Kerrville 24 Country Estates, Volume 4, page 111 and set a public 25 hearing. Mr. Hastings. 13 1 MR. HASTINGS: Thank you. The owner wishes 2 to reconfigure Lot 18, 9.88 acres to at -- I'm sorry, 3 lot 18, 9.88 to Lot 18R, 5.1 acres, and lot 19, 10.01 4 acres into lot 19R, 14.87 acres. The frontage that they 5 have on the road would remain the same. Both lots have 6 more than a hundred and 50 feet of frontage at this 7 time. We ask the Court to accept the preliminary 8 revision of plat for lots 18 and 19 of Kerrville Country 9 Estates, volume 4 page 111 and set a public hearing for 10 Monday, April 25th, 2016 at 9:20 a.m., Precinct 1. 11 COMMISSIONER BALDWIN: On the recommendation 12 of the County Engineer, I move for approval. 13 COMMISSIONER REEVES: Second. 14 JUDGE POLLARD: Moved and seconded, that the 15 public hearing be set on item -- this is item 1.5 -- 16 COMMISSIONER BALDWIN: 4. 17 JUDGE POLLARD: 1.4 at 9:20 a.m., is that 18 correct, on April 25th? 19 MR. HASTINGS: Yes, Sir. 20 JUDGE POLLARD: And this is concerning lots 21 18 and 19 of Kerrville Country Estates, volume 4 page 22 111. Is there any further discussion? There being 23 none, those in favor of the motion signify by raising 24 your right hand. It's four zero, unanimous. 25 1.5 consider, discuss and take appropriate 14 1 action for the Court's final approval regarding the 2 revision of plat for lot 161 of the Spicer Ranch No. 3 Three, Precinct 1. Mr. Hastings. 4 MR. HASTINGS: Thank you. The public 5 hearing was previously held on December 28th, 2015 at 6 9:15 a.m. The owner wishes to divide lot 161, it's 8.05 7 acres into 161-A, 5.02 acres, and lot 161-B, 3 acres, 8 out of the community water system. It has a community 9 water system, and on-site septic facilities, and both 10 proposed lots will have more than a hundred and 50 foot 11 of frontage on the road. At this time we ask the Court 12 for their final approval regarding the revision of plat 13 for lot 161 of Spicer Ranch No. Three, volume 3 at page 14 85, Precinct 1. 15 COMMISSIONER BALDWIN: Upon the 16 recommendation of the County Engineer, I move for 17 approval. 18 COMMISSIONER MOSER: Second. 19 JUDGE POLLARD: Been moved and seconded 20 that the final approval be given to the revision of the 21 plat for lot 161 of Spicer Ranch Three in Precinct 1, 22 ending up with lots 161-A and 161-B. Is there any 23 further discussion? 24 COMMISSIONER LETZ: I have a comment or 25 question. Charlie, I know we discussed this before but 15 1 I can't remember what our rules are. So final plats I 2 thought we were not going to put all of the detailed 3 information on like the residence location, the mobile 4 homes and all that, because that can change over time 5 and it has nothing to do with the platting of the 6 property, and the preliminary plat. I know we put it 7 on. I don't have any problem with approving it here, 8 but we need to check on that. If Kelly can make a red 9 note that you and I can continue to work on the 10 revisions that we clean this up so that this is not on 11 the final plat in the future. 12 MR. HASTINGS: Yes, Sir. 13 JUDGE POLLARD: Any further discussion or 14 comment? There being none, those in favor of the motion 15 signify by raising your right hand. It's four zero, 16 unanimous. 17 All right, 1.6 -- 18 COMMISSIONER REEVES: Judge, since you made 19 me the time keeper, we still got a few minutes before we 20 can hear the next three items. 21 JUDGE POLLARD: Okay. We'll skip 1.6 for a 22 minute. Actually about four minutes. All right then, 23 and we'll have to skip 1.7 and 1.8. 24 We can go to 1.9 consider, discuss and take 25 appropriate action on Change Order Number 2, Texas 16 1 Department of Agriculture for Texas Community 2 Development Block Grant Project 7214025, Precinct 1 and 3 2. 4 MS. FALGOUST: Good morning. For the TDA 5 grant there's a field change where it's requiring 2500 6 additional dollars. The wet well is fiberglass, and 7 it's increased the cost. It'll all be covered by grant 8 funds, so the change order is in the packet and we're 9 asking for approval. TDA will review and approve it, 10 and then -- 11 COMMISSIONER MOSER: This is all within the 12 funds that we reviewed at our status meeting. It's 13 Kerrville South wastewater system, so I move for 14 approval. 15 COMMISSIONER BALDWIN: I second. 16 JUDGE POLLARD: Been moved and seconded for 17 approval for what is being sought in item 1.9 of the 18 agenda, grant project funds, and you are Katie Falgoust. 19 MS. FALGOUST: Yes. 20 JUDGE POLLARD: Did I pronounce that 21 correctly? 22 MS. FALGOUST: Yes. 23 JUDGE POLLARD: Is there any further 24 discussion? 25 COMMISSIONER BALDWIN: Yeah, I got a 17 1 question. 2 MS. FALGOUST: Sure. 3 COMMISSIONER BALDWIN: Does this affect the 4 bottom line in anyway for the overall program? 5 MS. FALGOUST: No, not at all. It's all 6 being covered by grant funds. The County has 7 contributed the majority of the match already for the 8 station repairs. 9 COMMISSIONER BALDWIN: Thank you. 10 JUDGE POLLARD: Any further comments or 11 questions? There being none, those in favor signify by 12 raising your right hand. It's four zero, unanimous. 13 COMMISSIONER MOSER: Thanks, Katie. 14 JUDGE POLLARD: We're still not able to do 15 1.6 yet. Let's go to 1.10 consider, discuss and take 16 appropriate action to review status of Center Point East 17 Kerr Wastewater Project. Commissioner Letz and 18 Commissioner Moser. 19 COMMISSIONER LETZ: I put this on the 20 agenda, or Commissioner Moser and I did, just to kinda 21 update the Court on this because the project is 22 beginning to have a lot of moving parts quickly. We 23 were able to at the last meeting approve the 24 right-of-way portion or right-of-way acquisition portion 25 of that, and we approved that in several meetings ago, 18 1 but then we finally got all the details worked out with 2 the water development board the last couple weeks, so 3 that part of the project is going. And they've 4 authorized the right-of-way company LAN to go ahead and 5 start with those contact acquisitions. Commissioner 6 Moser and I will be sending out letters to our 7 respective constituents advising them that this is 8 coming up and that there will be a public -- several 9 public meetings that will be held in Center Point to 10 explain the process to go a little bit further on the 11 right-of-way and hopefully get from the right-of-way 12 portion. We need about 70 different tracts, and it 13 probably covers about 50 different individuals. 14 Hopefully the idea is that these will be donated. And 15 we don't anticipate paying for any of those tracts. 16 There is one thing that has come up already 17 that there are some -- just some slight changes and 18 modifications, and after we did some of the survey work, 19 and it's going to switch the right-of-way slightly. So 20 there are some new right-of-way work that we need to do, 21 primarily survey and field notes and that type of work. 22 We met with -- last week with County 23 Surveyor, County Engineer, Mr. Moser and myself and some 24 others on the phone, and the amount is probably several 25 thousand dollars, you know, not sure exactly two to 19 1 three it looks like. It in my recommendations, I think 2 and Mr. Moser as well, that rather than go through the 3 process of trying to add this into the Water Development 4 Board contract, which is cumbersome and costly for that 5 small amount of money, Charlie is -- thinks, or does 6 have that amount of money in his right-of-way line item 7 Road and Bridge Department in his current budget, so 8 rather than do any kind of a contract amendment or an 9 addendum to the -- or contract with Tetra Tech, we're 10 just going to handle that in house, through the Road and 11 Bridge working with County Surveyor. We'll probably 12 save money overall and certainly expedite the process 13 greatly. It is a much better way to do it. But if 14 there's a problem on that, we can ask put it the next 15 agenda. It's within their scope, I believe, to go ahead 16 and proceed with Road and Bridge as part of the current 17 budget items. 18 COMMISSIONER BALDWIN: How much, about how 19 much? 20 COMMISSIONER LETZ: Two to three thousand, 21 something in that area, and they have a line item for 22 right-of-way acquisition that they use for projects that 23 come up. 24 JUDGE POLLARD: What would be left in your 25 line item, Charlie? 20 1 MR. HASTINGS: Oh, probably seven or eight 2 thousand. 3 COMMISSIONER LETZ: I think we're still on 4 line for construction to start late this year sometime 5 during the fourth quarter, probably later in the fourth 6 quarter than earlier. But I wanted to get the Court up 7 to date that a lot's getting ready to happen, people 8 might be hearing more about it. There will be meetings, 9 people out in the field trying to get right-of-ways on 10 properties. 11 There are certain tracts Mr. Moser and I 12 will probably handle it ourselves, because we know who 13 the property owners are and familiar with them and that 14 things of that nature. But anything else, Mr. Moser? 15 COMMISSIONER MOSER: No. I would just say 16 that there's three major parts to water development 17 funding, which we got 30 million dollars or grant. 30 18 million dollars on that to begin construction as 19 Commissioner Letz said. The other part was the 20 acquisition, which is also from Texas Water Development 21 Board, which we're able to convince them to let us use 22 some 2015 funds for that. And then the other one is 23 what Katie and Grantworks has done with us with Texas 24 Department of Agriculture, half a million dollars there 25 to connect individual properties to this. So I think 21 1 those three pretty major entities are coming together 2 and working well. And like we just saw having to make a 3 change order in Kerrville South, we will have many, 4 many, many issues on this, on this big project, with 33 5 miles of sewer lines and 12 lift stations, etc. etc., 6 and 70 properties to get acquisition or easement 7 acquisition for, so it's moving. 8 COMMISSIONER LETZ: And you mentioned 9 something that triggers something else that I wanted to 10 bring up, two other things actually. I plan to have a 11 meeting with the commissioners -- we all know that 12 Commissioner Steubing past away last year, and they were 13 unclear what they were going to do, but they have -- or 14 Judge Lux appointed -- Kendall County Judge Lux 15 appointed Chad Carpenter, who is Royce Steubing's son in 16 law, to fill that term, and the reason being is that 17 there is a one -- well, there's still a runoff going on 18 over there in the Republic primary, plus there's a 19 democrat signed up for the general election, and he felt 20 that it was appropriate that Chad has no interest in 21 running for that job, but he has agreed to serve out, 22 Chad's a great guy. He's a chiropractor, very very 23 smart, and very familiar with it. So anyway, that's 24 being handled. 25 But we're going to meet -- I'm going to meet 22 1 with him to go over the project with probably Judge Lux 2 and Commissioner Carpenter to kind of explain how it's 3 going to be impacting the roads in Kendall County, 4 because it it will affect roads in Comfort. 5 And on the other part of it, we'll probably 6 add this on our next agenda or agenda after that. One 7 of the things that we will be needing to do as 8 Commissioners' Court will pass a court order for the 9 requirements that will be mandatory hookup for people 10 within the system. And the County attorney I know 11 will -- we have some previous, I guess, verification 12 from our outside counsel Fred Castleberry that we have 13 the authority under the EDAP funded through the EDAP 14 funding to require hookups. We just need to set the 15 policy of what that minimum acreage amount will be. 16 We've looked at it. We're looking -- still looking at 17 it, but it looks like it's going to be about one acre of 18 property, over that will be voluntary for the hookup. 19 Hopefully some of them will. But the one acre looks 20 like it's a good cut off. And also, I think that's very 21 kind of in compliance with the other subdivision rules 22 an acre size and things of that nature. 23 But anyway, our full criteria that we'll be 24 requiring for mandatory hookup, we'll have that at the 25 next couple of meetings. Sometime in the next couple 23 1 meetings to go over that. 2 THE COURT: Okay. Any further questions or 3 comments about that item 1.10 on the agenda? There 4 being none, we'll go back to 1.6 now, it's past 9:15 5 a.m. 6 1.6 is consider, discuss and take 7 appropriate action for the Court to accept the 8 preliminary revision of plat for lots 18 and 19 of 9 Westwood Oaks, section 3, volume 5, page 266, and set a 10 public hearing. Mr. Hastings. 11 MR. HASTINGS: Thank you. The owner wishes 12 to reconfigure the lot line between lots 18 and 19. 13 When he's done moving those lot lines, both 14 approximately will still remain 0.42 acres. The reason 15 he is changing it he has that existing septic system 16 that crosses over the lot line. 17 At this time, we ask the Court to accept the 18 preliminary revision of plat for lots 18 and 19 of 19 Westwood Oaks, section 3, volume 5, page 266, and set a 20 public hearing for Monday, April 25th, 2016, at 9:10 21 a.m., Precinct 4. 22 COMMISSIONER REEVES: Mr. Hastings for the 23 record, the same individual owns both lots? 24 MR. HASTINGS: Yes, Sir. 25 COMMISSIONER REEVES: Move for approval. 24 1 COMMISIONER LETZ: Second. 2 COMMISSIONER MOSER: Second. 3 JUDGE POLLARD: It was moved by Commissioner 4 Reeves, and seconded by Commissioner Letz. He beat you 5 just barely. 6 COMMISSIONER MOSER: Uh-huh, he did. Sorry 7 about that. 8 JUDGE POLLARD: For approval of item 1.6, 9 which is to accept the preliminary revision of plat for 10 lots 18 and 19 of Westwood Oaks, section 3, volume 5, 11 266, and to set a public hearing for April the 25th at 12 9:10 a.m. Now, is there any further discussion about 13 this item? 14 COMMISSIONER BALDWIN: Judge, I do have one 15 question. Charlie, explain to me you have two lots, 16 each one of them are .42 acres and you're going to 17 change the line in between them and they're going to 18 remain the same. How does that work? 19 MR. HASTINGS: They were able to basically 20 kind of like balancing cut and fill, and they moved the 21 line over here and -- 22 COMMISSIONER BALDWIN: Is that Aggie talk? 23 MR. HASTINGS: I think an Aggie did it. 24 MR. VOELKEL: Survey magic. 25 MR. HASTINGS: Survey magic. 25 1 COMMISSIONER BALDWIN: So you'll take the 2 line and move it out a little bit and go around the 3 septic tank. Who's the one who put the septic tank in 4 the wrong place there? 5 MR. VOELKEL: No, Sir, I don't do septic 6 tanks. 7 COMMISSIONER BALDWIN: Thank God. 8 COMMISSIONER MOSER: He heard about Castle 9 Comb, he doesn't want to have any part of it. 10 COMMISSIONER BALDWIN: Okay, thank you. 11 JUDGE POLLARD: Is there any further 12 comments or questions? Those in favor of the motion 13 signify by raising your right hands. It's four zero, 14 unanimous. 15 We go to item 1.7 now. Consider, discuss 16 and take appropriate action for the Court's approval to 17 fill an open, fully funded, road maintenance technician 18 position at the Road and Bridge Department. 19 Mr. Hastings. We got you up here a lot today. 20 MR. HASTINGS: Yes, Sir. We have an open 21 road maintenance technician 1 position, and we would 22 like to fill the position at this time. And we're 23 asking the Court for their approval to fill this open, 24 fully funded, road and maintenance position. 25 COMMISSIONER BALDWIN: Fully funded means 26 1 that it's budgeted. 2 MR. HASTINGS: Yes, Sir, it's budgeted. 3 COMMISSIONER LETZ: Move for approval. 4 COMMISSIONER BALDWIN: Second. 5 JUDGE POLLARD: All right. It's been moved 6 by Commissioner Letz and seconded by Commissioner 7 Baldwin, in accordance with item agenda item 1.7. to 8 authorize the Road and Bridge Department to hire an 9 open, fully funded, road maintenance technician 10 position. Is there any further discussion? 11 COMMISSIONER REEVES: How long has this 12 position been vacant, Mr. Hastings? 13 MR. HASTINGS: Since February the 5th. 14 JUDGE POLLARD: Anything else? There being 15 nothing else those in favor of the motion signify by 16 raising your right hands. It's four zero, unanimous. . 17 COMMISSIONER MOSER: One minute. 18 JUDGE POLLARD: Well, Commissioner Reeves is 19 the time keeper. 20 COMMISSIONER REEVES: That clock up there 21 says it's -- says we're good. 22 JUDGE POLLARD: Item 1.8 consider, discuss 23 and take appropriate action to set public hearing on May 24 the 9th, 2016 at 9 a.m. to consider, discuss and take 25 appropriate action on a petition to vacate, abandon and 27 1 discontinue Lisa Lane. That's in Precinct 4, 2 Commissioner Hastings. Now is that a person or a road? 3 MR. HASTINGS: Yes. 4 COMMISSIONER MOSER: Very good. 5 JUDGE POLLARD: All right, go ahead. 6 MR. HASTINGS: Thank you. The Jacks' family 7 property has requested a public hearing be set for May 8 9th, 2016, at 9 a.m. to abandon and discontinue Lisa 9 Lane from Cindy Jacks' Drive to Lafayette Drive. Lisa 10 Lane is part of the Ingram Industrial Park Subdivision, 11 platted in 1987 as Park Lane. But the name was changed 12 to Lisa Lane after 911 and by this Court to help with 13 emergency service response times, I think in 2003. Lisa 14 Lane is a public road, it's privately maintained. It's 15 approximately 0.09, about a 10th of a mile long, and 16 it's about 23 feet wide and it is paved. If abandoned, 17 the Jacks' family property wishes to expand their 18 existing business north across Lisa Lane. Access would 19 be maintained from Cindy Jacks' Drive and Lafayette 20 Drive. The Jacks' family property legal counsel Craig 21 Leslie has indicated his client will petition the Court 22 for the abandonment of Lisa Lane following the public 23 hearing requested in the agenda bill. And I did see 24 that the petition has been signed and posted as of last 25 week. The Road and Bridge requests the Court to set a 28 1 public hearing on May 9th, 2016, at 9 a.m. to consider, 2 discuss and take appropriate action on a petition to 3 vacate, abandon and discontinue Lisa Lane, also known as 4 Park Lane. 5 JUDGE POLLARD: What time was that, 9 what? 6 MR. HASTINGS: May 9th, 2016, at 9 a.m. 7 JUDGE POLLARD: 9 a.m. 8 MR. HASTINGS: Yes, Sir. 9 JUDGE POLLARD: All right. 10 COMMISSIONER REEVES: So Mr. -- I saw Mr. 11 Leslie walk in and didn't know if he has anything he 12 needs to add to that? 13 MR. LESLIE: No. 14 COMMISSIONER REEVES: I just saw that 15 counsel had walked in, didn't know if he wanted to say 16 anything. 17 JUDGE POLLARD: A lawyer that doesn't have 18 anything to say. 19 COMMISSIONER REEVES: That's typical with 20 Craig though. 21 COMMISSIONER REEVES: I move for approval of 22 the agenda item. 23 COMMISSIONER LETZ: Second. 24 JUDGE POLLARD: All right, it's been moved 25 by Commissioner Reeves and seconded by Commissioner Letz 29 1 as to item 1.8 on the agenda. That is to set a public 2 hearing on May the 9th, 2016 at 9 a.m. to discuss the 3 petition to vacate, abandon and discontinue a road; not 4 a person, a road named -- 5 MR. HASTINGS: A road. 6 JUDGE POLLARD: -- Lisa Lane. 7 COMMISSIONER LETZ: Lisa's still alive and 8 well. 9 JUDGE POLLARD: Hu? 10 COMMISSIONER LETZ: Lisa's still fine. 11 JUDGE POLLARD: I do have a question. Is 12 this any kind of an impediment to the normal flow -- 13 MR. HASTINGS: No, Sir. 14 JUDGE POLLARD: -- in that area? 15 MR. HASTINGS: No, Sir, it's not. 16 JUDGE POLLARD: Okay. Anything else? There 17 being nothing else those in favor of the motion signify 18 by raising your right hands. It's four zero, unanimous. 19 Item 1.11 consider, discuss and take 20 appropriate action on request from the Kerrville 21 Historical Commission to enter into discussions with the 22 City of Kerrville regarding use of the Kerr Regional 23 History Center to display artifacts, collections and 24 other historical memorabilia. Julie Leonard, how are 25 you today, Ma'am. 30 1 MS. LEONARD: Good morning. I'm doing fine, 2 thank you. 3 JUDGE POLLARD: Great. Go ahead. 4 MS. LEONARD: I sent you all an e-mail a 5 couple weeks ago. It's not -- what we'd really like 6 just as an agenda item is just get your permission to 7 pursue this idea that we have with the City of 8 Kerrville. After the history center will be renovated, 9 there are a couple rooms upstairs that -- Mike Bolin has 10 been visiting with the library that may become 11 available, and we're just hoping that we can get your 12 permission to pursue the display or exhibit that -- of 13 course it will go to -- as I said there have not really 14 been any specific discussion on, you know, cost or what 15 they expect from us or anything. We're just asking your 16 permission to pursue this idea that we have. And I 17 think I put in your e-mail that we're one of four 18 counties in Texas; actually we're one of 11. So I think 19 it would really be advantageous for this County to have 20 a museum, it contributes to the quality of life of the 21 citizens, and the greater good of Kerr County. I think 22 it would just be a great time to just to start the seed 23 of interest, to pursue this museum for Kerr County. And 24 as I said in my letter, my e-mail, I don't expect the 25 County to totally fund this. I think it should be a 31 1 County wide effort. And hopefully that just having the 2 small display will generate some interest in the 3 community. 4 COMMISSIONER MOSER: This will be kind of 5 like a pilot project to start it and see how it goes. 6 And there are a couple of rooms, is that what you said? 7 MS. LEONARD: Right. Mike is our vice 8 president, or vice chair of the commission now, and he's 9 the one that's been spearheading that. 10 MR. BOLIN: Can I speak from here? 11 JUDGE POLLARD: Sure. 12 MR. BOLIN: Okay. I've got a big enough 13 mouth. Upstairs there is a large gallery space, and 14 then behind it would be a display space and that would 15 be the two rooms that we would like to approach them 16 about. And the bids have already gone out for the 17 renovation for upstairs, and I have talked to Laura to 18 tell her that we are you know approaching y'all today to 19 see if we can talk with the city. And that would be the 20 perfect area to start because we would have a gallery to 21 change out exhibits on a, you know, monthly, six month, 22 whatever would be needed, and then a permanent display 23 space for Kerr County's rich history. 24 I mean you know we're the only place in the 25 world that had a camel camp, you know. Different things 32 1 like that. The Guadalupe River has a history that 2 cannot be -- we're the headwaters for the Guadalupe 3 River. You know, different things like that. You know, 4 there's just a lot of history here. And we would be 5 remiss, I think, in not being able to -- when I 6 volunteered over the history for 12 years, the first 7 thing they asked, after we helped them with their 8 questions was where is the museum. We didn't have one 9 to offer, so you know -- and this has been a long 10 ongoing thing from 1931. In 1931 the class of Raymond 11 Franklin got together monies and got ahold of all the 12 old-timers, and got together items. Well, at that time 13 they were displayed at the Arcadia Theatre. The 14 buildings they were going to get fell through, and some 15 of those items had to be given back. Maril Doyle 16 attempt this back in the 70's. And the only -- the only 17 successful attempt as far as a museum here was Dodo 18 Parker, and the Hill Country Museum, which is Schreiner. 19 But as you know that's locked up. And I don't know 20 what's going to happen there yet. 21 COMMISSIONER LETZ: This is probably a 22 question that I should know the answer to, where is the 23 Kerr Regional -- where is this building and who owns it? 24 MR. BOLIN it is the building to the west of 25 the main library. 33 1 COMMISSIONER LETZ: So it's the building 2 where we used to have the -- what do you -- 3 MR. BOLIN: Yeah. There was Red Cross in 4 there, there was all sorts of stuff. 5 COMMISSIONER LETZ: So I guess can you give 6 me a little more history on the building and what the 7 plan is for the building. What are they doing? The 8 city owns it, I take it. 9 MR. BOLIN: Well, the best thing I can 10 suggest to you is the bid specs are on the City of 11 Kerrville site. And if you will look on the second 12 floor, what has happened is in 2003 monies were raised, 13 and the first floor was revamped, and then, you know, 14 lots of things happened since 911, you know, and the 15 money sort of dried up. And it's been sort of stagnant 16 up there for all these years. But now and again -- 17 somebody from the library should be telling you this, 18 because they now have funds to where they're going to 19 redo upstairs, and this is, you know -- we discussed, 20 you know. And many of the people in our organization 21 will tell you that we get asked all the time where the 22 museum is, where do we go. We don't have one. Okay, 23 why. 24 COMMISSIONER LETZ: I'm in total agreement 25 that we need a museum, great. And I'm just trying to 34 1 figure out -- and the City owns the Schreiner mansion 2 now? 3 MR. BOLIN: No, no, no, no. 4 COMMISSIONER MOSER: Let me help you. It's 5 the house that -- 6 COMMISSIONER LETZ: I know which house that 7 is, but who owns Schreiner mansion? 8 COMMISSIONER MOSER: This is to the west of 9 the library. And it's where the city had -- they 10 couldn't -- the upstairs was structurally inadequate. 11 They added an elevator, so they had the funds and then 12 they're redoing the upstairs. 13 THE REPORTER: One at a time, please. 14 MR. BOLIN: That's what they're doing now is 15 adding the elevator. 16 JUDGE POLLARD: Back in the 1950's that was 17 Queen Doud's residence and her apartment houses that she 18 was renting out, Back in the 1950's where that location 19 is. 20 MR. BOLIN: That used to be the old 21 Compton(phonetic) house and there used to be some really 22 good parties there in the old days. 23 COMMISSIONER LETZ: Who owns this? Does the 24 City own it, who owns that now? 25 MR. BOLIN: No; the Cailloux. 35 1 COMMISSIONER LETZ: And the city is planning 2 to make a museum? 3 MR. BOLIN: No, no, no. 4 THE REPORTER: One at a time, please. 5 COMMISSIONER LETZ: I guess my question 6 is -- and I'm all for doing what you to want do, but if 7 the city isn't doing the museum, why do we want to put 8 -- I don't know how it's going to work if it's not a 9 museum to display the stuff, or -- 10 MS. LEONARD: We're just going to call it an 11 exhibit. It's just to -- 12 MR. BOLIN: But we would approach them in 13 that vein, you know. That's going to be planning space 14 for them. And we want to -- if you saw in the newspaper 15 article, one of the ideas that the librarian, the head 16 librarian over there mentioned was a museum, and it 17 would be perfect space to do it, because there's a large 18 enough gallery, whereas you could put in, you know, 19 exhibits that you can get from the State very, very 20 reasonably. And then behind that is a permanent display 21 space that we could put up our history, you know, where 22 it would always be there. And as your chairman said 23 this is just to, you know, get us going to get the idea 24 out there. And then somewhere down the line, you know, 25 maybe there could be additional pushes to get a 36 1 permanent building for a museum. But it's just 2 something that -- yes. 3 COMMISSIONER BALDWIN: Sit down back there. 4 MR. BOLIN: Thank you, Buster. 5 JUDGE POLLARD: Mike, before you do, give 6 your name and address for the purposes of the record. 7 MR. BOLIN: Okay. This is Michael Bolin, 8 and I live in Kerrville, 550 Roy, and I'm the vice chair 9 of the Historical Commission. 10 JUDGE POLLARD: Thank you. Now you can sit 11 down. 12 COMMISSIONER BALDWIN: It's my opinion that 13 you don't have to get permission to go do the thing. 14 But when it gets done around funding if we're expected 15 to do some funding then you need to be over here. 16 MS. LEONARD: Exactly, exactly. What we 17 want is your permission to pursue that. And of course, 18 we'll come back to you whenever the city tells us what 19 they expect from us. And I think that's -- we'll go 20 from there is my plan -- 21 COMMISSIONER LETZ: I think I'll agree at 22 this point you can just go ahead and do it. I mean I 23 guess I don't know who owns the -- if it's County stuff 24 that you're going to put on display, you may have to 25 come back. I mean I'm all in favor of that. I would 37 1 encourage discussions with the City and if we need to be 2 involved with the county for a history museum. Where 3 you're trying to go, I totally support. I'm just trying 4 to figure out a little bit more of the background the 5 details and what -- 6 MS. LEONARD: Exactly, exactly. 7 JUDGE POLLARD: You want an expression from 8 the Commissioners' Court approving the concept so you 9 can start forward with that? 10 MS. LEONARD: Exactly. 11 COMMISSIONER BALDWIN: So move. 12 COMMISSIONER LETZ: Second. 13 JUDGE POLLARD: Been moved and seconded that 14 we approve the concept as set forth by Julie Leonard 15 with respect to item 1.11 of the agenda. Is there any 16 further discussion? 17 COMMISSIONER MOSER: I want to add one 18 thing. Make sure you have a really good understanding 19 with the city, of when you put those goods in there, who 20 they belong to, make some inventory. Same song, second 21 verse. The other one was a mess. 22 MS. LEONARD: That's what happened with the 23 Schreiner mansion. Things went -- and we're still 24 getting questions which we had nothing to do with. 25 COMMISSIONER MOSER: That would be my only 38 1 recommendation, delineate it carefully. 2 MS. LEONARD: We'll be very professional. 3 JUDGE POLLARD: And get in writing with 4 photographs and good inventory and signed by everybody. 5 Those in favor of approving that consent, 6 that motion, raise your right hands. It's four zero, 7 unanimous. 8 Item 1. -- it's not time yet. Tell me when 9 it's time. 10 Item 1.13 consider, discuss and take 11 appropriate action to approve contract with Ricoh to 12 replace copy machines at the Kerr County Juvenile 13 Detention Facility and authorize the County Judge to 14 sign same. 15 MR. DAVIS: Good morning, Judge, 16 Commissioners. Good to see y'all this morning. 17 This contract actually was approached by 18 Brady Wells, said basically the machines are getting 19 dated, and recommended updating the machines. I asked 20 him for a contract, he submitted a contract, the County 21 attorney has approved the contract. It is for two new 22 machines at the J.D.C. to replace existing machines that 23 are currently being used. The overall amount for the 24 two new machines is actually 18 dollars a month cheaper 25 than what we're paying right now and we get new 39 1 machines. 2 COMMISSIONER MOSER: In the budget? 3 MR. DAVIS: It is in the budget yes, Sir. 4 COMMISSIONER LETZ: Move for approval. 5 COMMISSIONER BALDWIN: Second. 6 JUDGE POLLARD: It's been moved by 7 Commissioner Letz, seconded by Commissioner Baldwin, in 8 response to and regarding item 1.13 of the agenda to 9 approve the contract with Ricoh to replace the copy 10 machines at the Kerr County Juvenile Detention Facility 11 and to authorize the County Judge to sign same. Is 12 there any further discussion? There being none those in 13 favor of the motion signify by raising your hand. It's 14 four zero, unanimous. 15 Item 1.14 consider, discuss and take 16 appropriate action on revision of Kerr County Juvenile 17 Detention Facility policy and procedure manual. 18 Mr. Jason Davis. 19 MR. DAVIS: Again, I know that y'all 20 probably getting tired of these policy procedures coming 21 in, and I apologize for that, but these are more changes 22 that are required by PREA, which y'all are familiar 23 with, I'm sure, and by adaptations in the standard and 24 changes in the standards. And County attorney has 25 approved these, and I would ask for this Court to 40 1 approve them for us to put them into our policy 2 procedures manual. 3 COMMISSIONER MOSER: So move. 4 COMMISSIONER LETZ: Second. 5 JUDGE POLLARD: All right. It's been moved 6 by Commissioner Moser and seconded by Commissioner Letz 7 that the Juvenile Detention Facility Policy and 8 Procedure manual be amended as set forth in the agenda 9 package. Is there any further discussion? There being 10 none, those in favor of the motion signify by raising 11 your right hand. It's four zero, unanimous. 12 Thank you, Mr. Davis. 13 MR. DAVIS: Yes, Sir. Thank you. 14 JUDGE POLLARD: Item 1.15 consider, discuss 15 and take appropriate action on surplus items being 16 stored at the Kerr County Juvenile Facility. Mr. Davis. 17 MR. DAVIS: Last one, Judge, Commissioners. 18 This is more of just kind of discussion to get some 19 directive from this Court as to how you would like me to 20 proceed. And we're going to need to get with Tim 21 absolutely at some point. But I just wanted to bring it 22 to the Court's attention whether we take action today or 23 not. As you're aware surplus items, mainly file 24 cabinets and furniture have been stored out in the JDC, 25 at the old building where the probation is in the back. 41 1 We're to the point now in that almost all of the rooms 2 that are not being utilized are full, and now we're 3 lining the halls with file cabinets, furniture, surplus 4 items, from various departments throughout the County. 5 Again, it's empty space. It has not really been an 6 issue up until recently, and now the halls have become 7 lined, and one we're having a little bit -- even if we 8 get any more crowded we're going to have an issue of 9 safety of getting in and out of the building, when the 10 kids are in the back. We're not to that point yet. I 11 don't want to lead you to believe such. 12 Secondly, though where the issue and really 13 why I'm bringing it before the Court is it's a matter of 14 convenience. When they -- Nadene is setting up her 15 election boxes it is more convenient for her to use that 16 hallway. That is no longer accessible because of the 17 amount of items that are located in that hallway. 18 JUDGE POLLARD: Those items are really junk, 19 aren't they? Most of it? 20 MR. DAVIS: I can't speak to that, Judge, 21 because there's so many people that put these in there, 22 I don't know what belongs to whom, what's functional and 23 not functional. I just know that it's become a 24 warehouse. And I don't -- Tim can speak to that. 25 MR. BOLLIER: A lot of that stuff that's out 42 1 there, a lot of those filing cabinets out there belong 2 to adult probation, and I have talked to the supervisor 3 out there, and they have to go through a process of 4 offering that stuff to other juvenile probation 5 throughout The State of Texas -- I mean adult probation, 6 I'm sorry. Adult probation. And I have not heard back 7 from those people. Because a lot of that have stuff is 8 just junk. A lot of it can go right out there to 9 recycle. There's some old furniture and stuff in there 10 that can go right out there to recycle. There's a whole 11 lot of chairs that can go right to the dump, because 12 most of that stuff isn't any good. 13 JUDGE POLLARD: Is it County property? 14 MR. BOLLIER: I don't know. I may be 15 talking out of line here, I don't know if that stuff 16 belongs to adult probation is County property or adult 17 probation. 18 COMMISSIONER LETZ: That'S owned by the 19 State. 20 MR. BOLLIER: That's owned by the State. 21 And there's a lot of stuff out there that shouldn't be 22 out of there, because there's no reason to have it out 23 there. 24 THE COURT: Pieces of desks, broken chairs, 25 stuff like that. 43 1 COMMISSIONER LETZ: Certainly we can surplus 2 everything that's not adult probation. 3 MR. BOLLIER: Oh, there's probably not -- 4 I'm not joking, there's probably three hundred filing 5 cabinets out there. 6 JUDGE POLLARD: Why don't you move it over 7 to the recycle facility and let them decide. 8 MR. BOLLIER: Okay, I can do that. 9 COMMISSIONER REEVES: We have somebody that 10 we approved a lease with -- at the recycle the other 11 day. 12 COMMISSIONER MOSER: Oh, maybe they want to 13 use it. 14 MR. BOLLIER: I will get with -- 15 COMMISSIONER REEVES: Why don't we get an 16 inventory and see what it is, and then describe what's 17 scrap and what's surplus that we can sell, and what's 18 junk. I don't know what's out there. I have a hard 19 time making a decision if I don't know what it is. 20 JUDGE POLLARD: Well, I suggest that anybody 21 wants to know, Commissioners in particular should know, 22 why don't you just get a walkthrough out there and look 23 at it. Because it would be a massive list. And I don't 24 know if you could get pictures of it. It's just piled 25 in there. 44 1 MR. BOLLIER: It's just piled in there. 2 JUDGE POLLARD: And why don't you do a 3 walkthrough. 4 COMMISSIONER REEVES: I mean I don't mind 5 doing a walkthrough, but certainly if we're going to 6 approve something as surplus or scrap, I'd like to have 7 some description of it. 8 COMMISSIONER LETZ: I mean it may be -- it 9 may be a long list. It may be a lot of work. But I 10 don't think we can surplus unless we surplus it 11 specifically. Because even if it's broken the Auditor 12 has to do take it off of our massive inventory list. 13 MRS. DOSS: That's correct. 14 COMMISSIONER BALDWIN: So I'm missing a 15 point here somewhere. If it's state property tell them 16 to come get there damn stuff out of there. 17 COMMISSIONER LETZ: I agree on that part. 18 COMMISSIONER BALDWIN: And then the rest of 19 it we need to inventory and sell it. 20 MRS. DOSS: The Departments should have a 21 list of what they put out there also. Because we need 22 to know which department put their surplus out there so 23 we can declare it surplus from their department. 24 MR. BOLLIER: Well, it started out just to 25 use the old cells in the old rooms to store their 45 1 paperwork, you know, in boxes. Well, it's gone way 2 beyond that. 3 COMMISSIONER LETZ: Well, I would recommend 4 that on the state's stuff the County Judge send a letter 5 to adult probation and say you have 30 days to get your 6 stuff out -- 7 COMMISSIONER BALDWIN: 30 days, good, 8 period. Excellent. 9 COMMISSIONER LETZ: -- out of our juvenile 10 detention facility, and then the rest of it we need to 11 get a list and we can eventually surplus it. I make a 12 motion to that effect. 13 COMMISSIONER BALDWIN: Second. 14 MR. BOLLIER: Judge Pollard, I honestly 15 believe that a lot of that stuff out there has already 16 been surplused. I honestly believe that. 17 COMMISSIONER LETZ: Well, we need to verify 18 it, because it would have to be done by court order. 19 MR. BOLLIER: Because if it does have a blue 20 sticker on it and we want to get rid of it we'll just 21 have to take the sticker off of it and -- 22 COMMISSIONER BALDWIN: Well, Jason, you're a 23 trouble maker. 24 MR. DAVIS: I try. You work with kids, you 25 cause trouble. 46 1 COMMISSIONER LETZ: Either way, we need to 2 get a list. 3 MR. DAVIS: And if I may throw this in real 4 quickly. We have a large outside area, and for the 5 immediate purpose, I'll contact Andrea Bode over at 6 adult probation and just see if it's possible that we 7 move the items that are both -- I believe belong to 8 them, but I'm not sure. If we relocated those items 9 from the inside of the building to the outside area, it 10 is fenced in, it's not like that the items could walk 11 off. 12 COMMISSIONER BALDWIN: Well, we have a 13 motion and a second to give them 30 days to come get it. 14 That would be more effective, I think. 15 MR. DAVIS: Whatever you all want. 16 COMMISSIONER BALDWIN: You disagree with 17 that, Judge? 18 JUDGE POLLARD: Yeah, I do. 19 COMMISSIONER BALDWIN: I mean in what way? 20 JUDGE POLLARD: I think it's pushing a 21 little too hard right now. Why don't we just talk to 22 Andrea Bode and find out what can be arranged instead of 23 sending an ultimatum letter like that. We can do that 24 if it results if we need to. 25 COMMISSIONER LETZ: But Tim's already asked 47 1 them. 2 JUDGE POLLARD: We gotta work with these 3 people. 4 COMMISSIONER LETZ: But Tim's already worked 5 with them. 6 MR. BOLLIER: I talked to them before and 7 they told me they were going to get and send out letters 8 and stuff and I've never heard back from them. 9 COMMISSIONER LETZ: You can draft a letter 10 nice; you don't have to be an ultimatum. 11 MR. BOLLIER: You got one hour. 12 JUDGE POLLARD: How is it nice when you say 13 you gotta get your stuff out in 30 days. I don't care, 14 go ahead. 15 Let's call for a vote on the motion. Those 16 in favor for a motion to write a letter and giving them 17 30 days. Four zero, unanimous. 18 COMMISSIONER MOSER: You're not going to 19 vote? 20 THE COURT: What's the use? 21 COMMISSIONER BALDWIN: It's all Tommy's 22 fault. 23 MR. BOLLIER: It's all Judge Pollard's 24 fault, I like it. 25 JUDGE POLLARD: All right. What's the next 48 1 item? 2 COMMISSIONER REEVES: 1.12. 3 JUDGE POLLARD: 1.12 consider, discuss and 4 take appropriate action on request to approve plans for 5 a pollinator garden on the county property. Pam 6 Lienhard and Brenda Fest. Did I pronounce those names 7 correctly? 8 MS. LIENHARD: It's Lienhard. But either 9 one. I've already introduced myself. I'm a member of 10 the Hill Country Master Naturalists. 11 MS. FEST: And I'm Brenda Fest, I'm the 12 president of the Hill Country Naturalists. 13 COMMISSIONER BALDWIN: Good morning. 14 MS. LIENHARD: If you remember we appeared 15 last month before the Court, and the Court approved 16 resolution authorizing the pollinator park on the 17 courthouse grounds and also the pollinator gardens in 18 other parks around the County. We were asked to return 19 with some plans and that's what we're here for today. I 20 did leave some papers for you. Did you get copies of 21 everything? So we're here basically I guess to answer 22 any questions you might have about the plans we've 23 presented, and start with courthouse garden. We worked 24 with Tim, Tim suggested various areas he thought would 25 be appropriate for it. We appreciate his input. And we 49 1 agreed with him on the section of the site for the 2 garden on the courthouse grounds. 3 COMMISSIONER LETZ: I guess my biggest 4 question is, at this time looks to me that's going to be 5 four or five hundred square feet, which is a pretty big 6 garden. Who's maintaining this? 7 MS. LIENHARD: The master naturalists are 8 maintaining it. 9 COMMISSIONER LETZ: Long term? 10 MS. LIENHARD: Long term. 11 COMMISSIONER LETZ: Forever? 12 MS. LIENHARD: We hope so. 13 MS. FEST: And if I could add something to 14 that. One of the goals here is that it be restored -- 15 or not restored, but installed so that it consists of 16 native plants and perennials and annuals, and these kind 17 of plants don't require the kind of maintenance that 18 many gardens do. And so the idea is that we'll design 19 it so in terms of weeding it, the weeds are basically -- 20 and I'm sorry I use that term very kind of tongue and 21 cheek, these are plants that play well together so to 22 speak. So the maintenance is considerably less. But in 23 terms of maintaining it, it's us. We're taking on that 24 responsibility. 25 MS. LIENHARD: Master naturalists have been 50 1 in Kerr County since 2000 -- 2 MS. FEST: 13 years, whatever that is. 3 MS. LIENHARD: I think we have a good 4 reputation as butterfly gardeners at Kerrville Schreiner 5 Park, and also at Riverside Nature Center, which are two 6 major projects. 7 COMMISSIONER MOSER: And where exactly is 8 this? Because I can see your sketch, but for some 9 reason I -- 10 COMMISSIONER LETZ: The corner over at Earl 11 Garrett and Main Street, where there used to be that big 12 tree in the corner is kind of bare. 13 MS. LIENHARD: We did present this sketch of 14 the location on the southeast corner of the courthouse 15 grounds. 16 COMMISSIONER LETZ: I guess you know -- 17 COMMISSIONER MOSER: Oh, I see. 18 COMMISSIONER LETZ: And my drawing was 19 not -- when it got when it got scanned it kind of lost 20 some. It's kind of a weird shape, I'm thinking of 21 mowing around it. It kind of comes in at that sharp 22 corner. Can you make more of a semi circle over that 23 whole corner? 24 MS. LIENHARD: Well, yes, this is the -- 25 COMMISSIONER LETZ: But I'm saying when you 51 1 have these sharp corners, you got to go in there and 2 mow, and we use riding lawn mowers, and we can't make 3 that corner. 4 MS. LIENHARD: Of course the garden would 5 take on more of say aesthetic appearance and easier to 6 maintain the perimeters. 7 COMMISSIONER LETZ: Okay, the sharp corners 8 like that you can't mow around. 9 MS. LIENHARD: And that's just for area. 10 COMMISSIONER LETZ: I just -- I mean -- I 11 don't know if y'all know what I do when I'm not sitting 12 in here, and I do this. It takes a lot of maintenance. 13 There's going to be weeds. There's Bermuda grass out 14 there. It's going to be coming up continuously. And I 15 mean, I'm all in favor of it, but there is -- I guess I 16 disagree that there's not much work to keep it going. 17 But if you have granite, you're going to have continual 18 weeds coming up in that granite and the mulch. And 19 under the plants, yes, you'll have minimal weeds there. 20 But it just -- I mean I'm not opposed to it, but I just 21 want it to look good all the time. And you have done a 22 pretty good job most the time at Riverside when I'm over 23 there, but I don't want this to become an eye sore, and 24 then us have to spend money to get rid of it. 25 MS. LIENHARD: Oh, we have consulted with 52 1 various people, and I'll say experts, on the 2 implementation. And if you read the implementation 3 schedule -- I'll go over this with you very quickly. 4 But we have asked the County to remove the grass. That 5 would be the first thing for various reasons. They have 6 the where with all. And they also know where all the 7 wires and all are. 8 Secondly, we would go in with a solarization 9 process and this can take weeks for this to take place. 10 To kill the grass underneath and prevent it from coming 11 up again. Covered by a mulch. We also have barriers in 12 the plan to prevent grass from creeping in over the 13 years, the edging, I'm sorry. The middle edging in the 14 plan to prevent the grass creep. I think the 15 solarization and the use of mulch, would go longer to 16 alleviate your concern here. 17 COMMISSIONER MOSER: Well, I think we asked 18 them to come back with a plan. They worked with Tim, 19 okay, to find the location, they bring it forward, 20 they've agreed they're going to take care of it. I 21 think we need to give them a chance to do it. 22 MS. LIENHARD: Thank you very much. 23 COMMISSIONER MOSER: And this isn't a big 24 deal. And I think they presented it the last time the 25 importance of this type of thing for butterflies and 53 1 bees and so forth. And hopefully other people in the 2 community can see what it can do and how effective it 3 is, and expand it throughout the County. 4 MS. LIENHARD: Well, that would be our hope, 5 is that the demonstration garden, the square footage is 6 really not that large. There would be some hardscaping 7 in here that you see. 8 COMMISSIONER MOSER: But you're going to 9 take care of it. 10 MS. LIENHARD: We're going to take care of 11 it, working with County staff. I know we're not 12 expecting any help from them, but we are expecting that 13 we would not do anything without -- 14 COMMISSIONER MOSER: You got any comments, 15 Tim? 16 MR. BOLLIER: (Shaking head in negative 17 manner.) 18 COMMISSIONER LETZ: I see it as -- I mean 19 I'm not opposed to it, but I don't think it's going to 20 be -- we spray herbicides. Herbicides will kill every 21 plant you have out here real quick. I mean we're not 22 prepared to block off areas and start increasing -- I 23 mean using screens and things like that. I mean we have 24 weeds in the grass we'll try to get rid of them whether 25 you like herbicides or not, we use them. We contract a 54 1 lot of that out with other companies. So I mean when we 2 go in there and get some drift and we start killing some 3 of the plants, we're not going to go and replace them. 4 And it's going to happen. I'm not trying to be 5 negative, I'm realist, because I do this. There's a 6 fair amount of maintenance. And I'm not picking on 7 y'all. Buster will say for 20 some years I've been 8 picky about anyone doing anything on the courthouse 9 lawns. Because nine times out of ten -- and I can look 10 out at the gazebo out here that is donated, and now 11 we're maintaining it and we're spending tax dollars on 12 it to maintain a privately donated thing. We had bird 13 houses donated, and when I first got annoyed with people 14 putting things out here. We have a cannon out here, 15 which was found in a swamp in Mississippi -- or 16 Louisiana. So on and on about our courthouse square. 17 And we get these things and people come in, like yeah 18 that are very -- trying to do something good. Trying to 19 do something great for the community and end up being a 20 burden to the tax payers. 21 COMMISSIONER MOSER: We were going to have a 22 master plan for the courthouse. Where's that stand? 23 COMMISSIONER LETZ: Don't have it. 24 COMMISSIONER MOSER: That's what we need. 25 MS. FEST: If I could address just briefly. 55 1 The mission of the master naturalist is to enhance our 2 natural resources. But other than that we're a 3 voluntary organization. And Pamela has had this project 4 approved. And once we have a been approved that means 5 that you have volunteers that will be responsible for 6 that, so we wouldn't have set out to even ask for this 7 if there wasn't enough interest amongst our group. We 8 have -- you oughta look at the hundreds -- and actually 9 thousands of hours that our chapter contributes in terms 10 of projects. And a good part of those hours are here in 11 Kerr County. So this is something that's gotten a lot 12 of support for this. 13 COMMISSIONER MOSER: And one thing that 14 when they came and we approved it contingent on coming 15 back for approval, where we're going to locate it, then 16 ask for a grant. And I think you got a grant of four 17 hundred dollars, correct. 18 MS. FEST: We did. 19 COMMISSIONER MOSER: Because of the action 20 we took, to go out and get plants and seeds and 21 whatever. 22 MS. FEST: Well, the action you took, 23 obviously was very important. 24 COMMISSIONER MOSER: We can sit here and 25 everybody's got to have an opinion on it. It's kind of 56 1 like a painting, do you like that painting, you know, I 2 don't like that painting, everybody's got an opinion on 3 it. My goodness, we're trying to have an flower 4 something here for butterflies. 5 COMMISSIONER LETZ: I'm not disagreeing with 6 that. I just want to make sure that everyone's aware of 7 what we're doing, and it's probably going to be -- it's 8 going to cost the tax payers money, whether we think it 9 is or not. Because there's going to be some things out 10 there, it's going to be little bit extra time for 11 maintenance to do and stuff like that. And I'm not 12 opposed to it, but I just want to make sure that it's on 13 the record that they're committed to taking care of it. 14 Because I know that we have -- and I know y'all are not 15 the master gardeners, but they also do groups, and they 16 get over extended, and it's hard to get volunteers to do 17 a lot of this work. And y'all have a lot of projects 18 y'all have undertaken and do a lot of work. I just want 19 to make sure that we're all aware that it's a lot of 20 work. And that the -- which the County does not intend 21 to spend money to maintain it. And if becomes weedy, 22 I'm going to vote to get rid of it, you know. 23 COMMISSIONER BALDWIN: Let me ask a 24 question. What is our goal, the goal here to feed the 25 butterflies, or to be something for everybody to look 57 1 at? 2 MS. FEST: Well, we would hope we would have 3 both of those purposes. When we came before you last 4 time, we did address the fact that this is a nationwide 5 recognition of the plight of pollinators. And we 6 mention in one of the papers we brought to you that this 7 is not just a fun project. This is vital to as I say 8 survival of us. We have -- we know that monarch 9 butterflies are in great distress. What we don't 10 realize is that bees are in even greater distress. And 11 we need to have that brought out to the public that if 12 we lose these we're in very, very severe straights. 13 COMMISSIONER BALDWIN: You're not losing any 14 bees at my house. 15 MS. FEST: Well, public awareness is one of 16 the goals. 17 COMMISSIONER BALDWIN: So I see. So you 18 want people to see you. 19 MS. LIENHARD: Yes, we do want people to see 20 this. 21 COMMISSIONER BALDWIN: You know, I saw some 22 photographs of the AG barn area or -- what's the name of 23 that Flat Rock Lake area, that obviously y'all had 24 looked at. Why not there, or like at the end of the 25 soccer slash dog park. There's an area up there that I 58 1 think is actually -- 2 MS. LIENHARD: That's the second program. 3 COMMISIONER BALDWIN: Absolutely perfect. 4 MS. LIENHARD: The Court did approve a 5 pollinator garden on the courthouse grounds last time. 6 COMMISSIONER MOSER: Let me remind what we 7 did last time was said, you know, they showed the need 8 for something like this in the nation, and if we could 9 do something like this was available to the public. A 10 lot of public doesn't see down in Flat Rock Park. They 11 could see the benefit of it, and hopefully with the 12 media and other things, delineating this, showing this, 13 that other people would even do three foot by five foot 14 things by their home to see if it could help. So this 15 was a demonstration that would be visible to the public. 16 And we said there's probably some other property in the 17 County, like down in Flat Rock Park, the dog run area. 18 Just identify an area down there where you do it, just 19 not mow that particular area. So that's what we decided 20 in the previous Commissioners' Court. 21 COMMISSIONER BALDWIN: Thank you. 22 MS. LIENHARD: Right. A three part 23 Resolution that was passed. And one was that the Court 24 would recognize the severity of the problem. 25 COMMISSIONER MOSER: I move that we approve 59 1 the plan as presented, with the understanding that it 2 will be maintained for the courthouse, and for the -- in 3 working with the maintenance department with Tim, that 4 this would be a good location, and it'll be completely 5 taken care of. No tax dollars spent on maintaining it, 6 and is what I move. 7 COMMISSIONER REEVES: And your motion, 8 Commissioner, 'cuz they have several plans here, this is 9 only for the one presented as titled courthouse garden. 10 COMMISSIONER MOSER: Courthouse garden and 11 Flat Rock Park. Down at the dog run area. 12 COMMISSIONER REEVES: I can't second that 13 yet. I can second the one for the courthouse garden 14 today, but I need some more study on Flat Rock Park. 15 COMMISSIONER MOSER: Well, let's see. Flat 16 Rock Park, we're going to -- at one time we were going 17 to do soccer fields, can't do it. Moved it out of the 18 dog run area. We got the dog run area. This is not a 19 big area down there. It's just not to me. 20 COMMISSIONER REEVES: I agree, but I will go 21 with the courthouse and second a motion just for the 22 courthouse. If you want to second on that one. 23 COMMISSIONER MOSER: Okay. Then we'll work 24 on Flat Rock Park. You and I go down there and work on 25 that. So I'll just say for the courthouse. 60 1 COMMISSIONER REEVES: I'll second it for 2 courthouse garden. 3 JUDGE POLLARD: All right, it's been moved 4 and seconded that we grant approval to these folks to 5 maintain this pollinator garden on the courthouse 6 grounds, so long as it is maintained by the master 7 gardeners -- 8 MS. LIENHARD: Master naturalists. 9 JUDGE POLLARD: -- and that will be no 10 taxes, no tax money spent on it. 11 MR. BOLLIER: I have a question. If this 12 passes, who is going to build this garden? 13 COMMISSIONER LETZ: They were. 14 MR. BOLLIER: Okay, thank you. 15 JUDGE POLLARD: But I think this involvement 16 though is that you gotta kill -- remove the grass and 17 kill the grass. Didn't I hear the lady state that? 18 MS. LIENHARD: We've talked to Tom(sic) 19 about that. 20 JUDGE POLLARD: Pardon. 21 MS. LIENHARD: We've talked to Tim about 22 that, I'm sorry. We talked to Tim about that from the 23 very beginning. When we were out choosing -- 24 MR. BOLLIER: And I also told you that that 25 would be before the Court. 61 1 COMMISSIONER MOSER: So that's killing the 2 grass is going out and spraying it like we did at my 3 house where some guy did some landscaping out there. 4 Took about half an hour. Spray the grass and kill it. 5 Okay. That's my motion. 6 JUDGE POLLARD: Tim, do you know what it'll 7 take to kill the grass there for their purposes? 8 MR. BOLLIER: Well, I believe what we 9 discussed when I was out there, tell me if I'm wrong, 10 that they wanted me to go out there and scrape that off 11 with a tractor deep enough to get past the roots. And 12 that's when I told them that there's wiring in there, 13 and there's also some irrigation in there and it's not 14 very deep. And that's why they were asking me to do it 15 because -- 16 COMMISSIONER LETZ: Also a big stump in 17 there. 18 MR. BOLLIER: Also a big stump in there. 19 And they ground that stump down, it's not very far down 20 in that ground. 21 MS. LIENHARD: We had asked just as it is. 22 We had asked him if he could till that, and he 23 recommended scraping it off. We're happy to -- 24 COMMISSIONER MOSER: Just kill it. 25 MR. BOLLIER: That's true. 62 1 MS. LIENHARD: With anything that could be 2 done and we'll take over there with the solarization 3 process. 4 JUDGE POLLARD: Just kill the grass; don't 5 scrape it. Well, that doesn't fulfill their needs, does 6 it? 7 COMMISSIONER MOSER: I'm sorry, Tim 8 recommended scraping it. 9 MR. BOLLIER: I'm the one that recommended 10 scraping it, because I didn't want to spray more stuff 11 out there and kill more grass than needed. 12 COMMISSIONER MOSER: Forget it. 13 COMMISSIONER BALDWIN: Deal. 14 JUDGE POLLARD: All right, we have a motion 15 on the floor. We've gotta call for a vote on the 16 motion. 17 COMMISSIONER BALDWIN: Well, Judge, I'd like 18 to be clear of what we're required to do. And could you 19 hold it down just for a second? 20 COMMISSIONER MOSER: Got it. 21 COMMISSIONER BALDWIN: Thank you. Tim is 22 going to remove and what else? The tiller too? 23 MS. LIENHARD: Our recommend -- we asked 24 about tilling. 25 JUDGE POLLARD: Tim, are you going to till, 63 1 too? You going to remove the grass by scooping it out? 2 MR. BOLLIER: Yes, Sir. 3 COMMISSIONER BALDWIN: Right, and that's it? 4 MR. BOLLIER: That's it. 5 JUDGE POLLARD: And then you have the people 6 come in and repair the wires and the plumbing that's 7 damaged. 8 COMMISSIONER BALDWIN: I just want to know 9 what we're required to do and clear before I vote for 10 it, until we know what the heck we're doing. That would 11 be foolish. 12 COMMISSIONER LETZ: The question for 13 whoever, how'd y'all pick that location? 14 MS. LIENHARD: It was Tim's suggestion. 15 COMMISSIONER LETZ: Tim, how did you pick 16 that location. 17 MR. BOLLIER: How did I pick. I just 18 figured out it was the best place for it instead out in 19 the middle somewhere. 20 COMMISSIONER LETZ: At this time just seems 21 like the gazebo would be a better location in my mind. 22 Put it around the gazebo that you talked about that 23 originally. 24 MS. FEST: That was our original suggestion. 25 COMMISSIONER LETZ: But I'm just wondering 64 1 how you ended up on that corner, because the last time 2 we talked about that corner, we were going to plant 3 trees in that corner and we never have done that, 4 because we don't have any trees. 5 COMMISSIONER MOSER: And we don't have a 6 master plan. 7 COMMISSIONER LETZ: Well then and if that's 8 the reason that we oughta do this, wait until we get the 9 master plan. I think we move on to moving this out to 10 the AG barn where it probably fits better, and look at 11 Flat Rock. 12 MS. LIENHARD: We had originally wanted to 13 come around the pollinator garden to make that idea, so 14 these were the original plans to do around the garden -- 15 MS. FEST: Around the gazebo. 16 MS. LIENHARD: -- around the gazebo. These 17 were the original plans. Tim nixed that idea. He 18 didn't think that would appropriate. So this being the 19 man in charge. 20 MR. BOLLIER: Can I defend myself? Let me 21 defend myself real quick. The reason I didn't think it 22 was a great idea around the gazebo is because I was 23 thinking around all the pollinators, the bees and 24 whatever. And they use the gazebo for -- some people 25 get married and so forth. And so all I was thinking 65 1 about is people getting stung. Now I might be off my 2 rocker, I may be off my rocker there, but that's where I 3 was coming up with that. 4 COMMISSIONER LETZ: You'd rather have them 5 park their cars and get stung, hu? They're not going to 6 get stung. That's not an issue there. 7 MS. FEST: And one of the documents -- 8 MR. BOLLIER: And I have no problem with 9 that. I'll help them get rid of the grass or whatever 10 they need. I have no problem. 11 COMMISSIONER LETZ: Don't forget the master 12 plan. She was on the committee. 13 MRS. ABLES: My name is Linda Ables. I live 14 at 506 Oakland Hills Lane in Kerrville. In talking 15 about putting it around the gazebo, when they put up 16 that big Christmas tree at Christmas, they're awfully 17 close to that gazebo. It's just a thought to throw that 18 out, too. Thank you. 19 MS. FEST: And we wanted to work with him, 20 because we realize that he's the guy that's responsible 21 for all of around here. And so we wanted to make sure 22 that we did whatever he felt was the best, in terms of 23 whether it's the trees or the bees, which by the way, 24 the bees aren't -- 25 MR. BOLLIER: Looks like I kind of misguided 66 1 you. 2 MS. FEST: And we just want a pollinator 3 garden at the courthouse. 4 COMMISSIONER LETZ: And I appreciate what 5 y'all are trying to do. 6 MS. LIENHARD: We have our bee expert coming 7 and wasn't able to come before the paper and expressing 8 the facts that we do have. 9 JUDGE POLLARD: All right, there's an 10 outstanding motion and I'm calling for a vote on it at 11 this time. And the motion was, if I remember, was to 12 approve the pollinator program located in the location 13 they're talking about, providing that it was maintained 14 at all times by the master gardeners -- 15 MS. FEST: Master naturalists. 16 JUDGE POLLARD: -- master naturalists, and 17 there would never be any taxpayer money spent on it, or 18 or an inordinate amount of time from our maintenance 19 staff. All right, is that a proper -- that's a proper 20 motion, all right. Did I word it correctly? All right. 21 And that motion the people that made the motion you 22 seconded it. Do y'all agree? 23 COMMISSIONER REEVES: Yes. 24 COMMISSIONER MOSER: Yes. 25 JUDGE POLLARD: Those in favor of the motion 67 1 signify by raising your right hands. It's three. Those 2 opposed, I vote apposed. It's three two, it passes. 3 Thank you, ladies. 4 MS. LIENHARD: Did you want to address 5 the -- 6 COMMISSIONER MOSER: No, thank you. 7 MS. LIENHARD: -- Flat Rock Park? 8 COMMISSIONER MOSER: No, thank you. 9 JUDGE POLLARD: We'll put it on a later 10 agenda, and reserve about 30 minutes for it. 11 COMMISSIONER LETZ: Can we have a break? 12 (Break.) 13 THE COURT: It's now 10:25 a.m. on the same 14 date, we're back in -- Kerr County Commissioners' Court 15 is back in session. And the next item on the agenda is 16 1.16 consider, discuss and take appropriate action to 17 approve adding additional office space to the office 18 complex that now houses the Victim Services and Indigent 19 Services Department. Additional space will provide a 20 mother private waiting area for clients, records and 21 supply storage, and an area for volunteers to work in 22 support of both programs. Construction will be done by 23 Kerr County Maintenance personnel at an estimated cost 24 of six hundred dollars. That's all taxpayer money there 25 now. Cost will be shared using existing funds between 68 1 the two program budgets. Rosa Lavender. 2 MS. LAVENDER: I wanted to put one on that 3 was long enough that would take you awhile to read it. 4 JUDGE POLLARD: Well, it pretty well 5 explains your position. 6 MS. LAVENDER: Yeah. Eight years ago it's 7 hard to believe that we brought 8 years, when we brought 8 the indigent program over here, we built the two offices 9 downstairs to house the two. And over the years, we 10 pretty well maintained our own records and stuff. We're 11 to the point that because of HIPAA and because of the 12 need to keep the hard copy records on some of these 13 things, that we really need additional storage, and we 14 don't want to go out to the Juvenile Probation facility. 15 JUDGE POLLARD: God forbid. 16 MS. LAVENDER: Because it'll be a little bit 17 of a drive when we need to look up stuff, when we need 18 to look it up, and we also need an area where our 19 clients that come in can sit. The law requires that we 20 do that that's separate from our services office and 21 it's secure. 22 And the bigger thing, I think, probably is 23 the volunteer issue. We have a lady that comes one 24 afternoon a week and helps us. And we would like to 25 have others come, but we really don't have a place for 69 1 volunteers to work. And she comes in, and then if a 2 client comes she has to get up and leave out of that 3 office. And it's just not that -- very efficient way to 4 our volunteers. And the Victim Services Grant requires 5 that we have a volunteer, perform certain number of 6 hours each year and I think we could probably get more 7 people. And these programs are not going to go away. 8 They're not going to reduce in the numbers of people 9 that need services. Since we -- 10 JUDGE POLLARD: To be an increase. 11 MS. LAVENDER: Since we took overseeing the 12 indigent defense applications, we keep a copy of each 13 one of those so that we're able to go back and look at 14 to be sure that today's story matches the story we got 15 three months ago or six months ago from those people. I 16 know that this will surprise you, but sometimes they are 17 not honest on those applications. 18 JUDGE POLLARD: My goodness. 19 MS. LAVENDER: On a regular basis. So what 20 we to want do is going to be two walls, one window, Tim 21 already has the door, and paint. We're going to put an 22 internet connection and a telephone line into that 23 office, just simply because it'll be more efficient for 24 the volunteer to use it and for future use, if they're 25 is a transition you'll have another office down there 70 1 available. 2 COMMISSIONER BALDWIN: Question. 3 MS. LAVENDER: Yes, Sir. 4 COMMISSIONER BALDWIN: About six hundred 5 dollars estimated cost. 6 MS. LAVENDER: That's Tim's estimate. Tim's 7 estimate. 8 COMMISSIONER BALDWIN: I don't care whose it 9 is, but it's six hundred dollars. Now, is that -- you 10 have those funds available today? 11 MS. LAVENDER: Yes, Sir. 12 COMMISSIONER BALDWIN: Or is that -- is 13 something that will -- I think that would begin the 14 budget process now? 15 MS. LAVENDER: No. I talked with the 16 auditor and we have those funds available. 17 COMMISSIONER MOSER: I'm sorry. I didn't -- 18 wasn't in here in the beginning of this. So what, if 19 you don't mind just -- just real quickly, what's the 20 real configuration of construction. 21 MS. LAVENDER: We're just going to add on an 22 office similar to the size of the two that are there. 23 And it would be on the front up against the wall that 24 goes into the maintenance office and that door will open 25 up out in the common area. 71 1 JUDGE POLLARD: Can you do all that for six 2 hundred dollars? 3 MR. BOLLIER: Yes, Sir, it's only two walls. 4 MS. LAVENDER: Two walls and a window. 5 MR. BOLLIER: Two walls and a window. 6 COMMISSIONER MOSER: So it's in that big 7 open space? 8 MS. LAVENDER: Right, right. And it's 9 cosmetically match what it's got. We're going to paint 10 and put some pictures on it, and it'll look like it's 11 been there all along. 12 COMMISSIONER MOSER: Thank you. 13 JUDGE POLLARD: Any further comment or 14 discussion? 15 REEVES: Move for approval of the item as 16 written in the agenda. 17 COMMISSIONER BALDWIN: Second. 18 JUDGE POLLARD: It's been moved and seconded 19 by Commissioner Reeves, seconded by Commissioner Baldwin 20 that the item 1.16 be approved as it is written, and 21 that means adding two walls essentially and building 22 another office down there in the basement area adjacent 23 to your existing area. Is that correct? 24 MS. LAVENDER: Correct. 25 JUDGE POLLARD: All right. Is there any 72 1 further discussion? There being none those in favor of 2 the motion signify by raising your right hands. It's 3 four zero, unanimous. All right. 4 MS. LAVENDER: Thank you. 5 JUDGE POLLARD: Thank you. 1.17 consider, 6 discuss and take appropriate action to declare a 2007 7 John Deere 737 Aero Turn riding more as surplus, and is 8 to be traded in to for a new Gravely Pro Turn 160 zero 9 turn mower; net cost $5631.81, Mr. Bollier. 10 MR. BOLLIER: Yes, Sir. The John Deere 737 11 zero turn tractor riding lawn mower that I have, we have 12 had problems with it for the past three years. Now then 13 we have a crank shaft sealed oil leak that they 14 estimate -- that estimated cost to fix it is going to be 15 around a thousand dollars. This tractor, this lawn 16 mower is nine years old. It's one of the first ones 17 that I bought, or the County bought. I just figured 18 that it was time for it to -- it was time to trade it in 19 and get a new one. 20 COMMISSIONER MOSER: Tim, you said you've 21 been having trouble with it for three years. 22 MR. BOLLIER: Yes. 23 COMMISSIONER MOSER: You going to buy 24 another John Deere? 25 MR. BOLLIER: No, Sir. No, Sir. What I 73 1 have here is I have a Gravely Pro Turn 160 zero turn 2 mower, with the original cost of that mower is 3 $8,899.00. With our discount for government sales is 4 $1,780.00, and with the trade in on the other mower is 5 15 hundred dollars. That brings that down to 5,631.81, 6 so actually with all that, we're getting almost a 9 7 thousand dollar mower for 5631. 8 JUDGE POLLARD: It's been in service for 9 nine years. 10 COMMISSIONER LETZ: Move for approval. 11 COMMISSIONER BALDWIN: Second. 12 JUDGE POLLARD: Motion to approve item 1.17 13 was made by Commissioner Letz and seconded by 14 Commissioner Baldwin. And it is to declare surplus for 15 2007 John Deere 737 riding mower to trade it in on a 16 Gravely Pro Turn 160 zero turn mower, at a net cost to 17 the County of $5,631.81. Is there any further 18 discussion on this motion? 19 COMMISSIONER BALDWIN: I can't wait to see 20 it. The Gravely. 21 MR. BOLLIER: Yes, you can drive drive it. 22 COMMISSIONER BALDWIN: Absolutely. I'm in. 23 JUDGE POLLARD: Does it have overload 24 springs on it? 25 COMMISSIONER BALDWIN: Games on. 74 1 MR. BOLLIER: That was low. 2 JUDGE POLLARD: All right. Those in favor 3 of the motion signify by raising your right hands. Four 4 zero, unanimous. 5 COMMISSIONER BALDWIN: Look who's talking. 6 JUDGE POLLARD: I didn't ask to ride it 7 though. 8 Item 1.18 consider, discuss and take 9 appropriate action to appoint or reappoint members to 10 the Emergency Services District 1, Emergency Services 11 District Number 1 Board. Commissioner Reeves and 12 Commissioner Baldwin. 13 COMMISSIONER REEVES: Yes. I think you know 14 ESD 1 covers the Ingram Volunteer Fire Department, which 15 works both Commissioner Baldwin's precinct, and my 16 precinct. We have three members whose term is up, and 17 have all agreed to be reappointed, and then we have one 18 vacancy. Reappointments will be for two-year terms. 19 Donna Damion, Chris Hughes, and James Woody Woods. The 20 appointment to fill an unexpired term will be Mrs. Linda 21 Lee. I move for approval. 22 COMMISSIONER BALDWIN: Second. 23 THE COURT: It's been moved and seconded 24 that the three members of the Emergency Services 25 District Number 1 be reappointed, and their names are -- 75 1 you went too fast for me. 2 COMMISSIONER REEVES: Donna Damion, and James 3 Woody Woods and Chris Hughes. 4 JUDGE POLLARD: Chris Hughes, okay. And for 5 the vacancy is -- 6 COMMISSIONER REEVES: Linda lee. 7 JUDGE POLLARD: And that's L-E-E? 8 COMMISSIONER REEVES: Correct. 9 JUDGE POLLARD: That's the motion. There a 10 second? 11 COMMISSIONER BALDWIN: Yes, Sir. 12 JUDGE POLLARD: Mr. Baldwin seconds the 13 motion that was made by Commissioner Reeves. Is there 14 any further discussion? There being none those in favor 15 signify by raising your right hands. It's four zero, 16 unanimous. 17 Item 1.20 consider, discuss and take 18 appropriate action to amend for the year 2015-2016 19 payroll schedule, court order number 34195, to change 20 the pay date from Friday March the 25th, 2016 to 21 Thursday, March 24th, 2016, due to good Friday Holiday. 22 Dawn Lantz. 23 MS. LANTZ: Good morning, Judge. 24 Commissioners. When we submitted this payroll schedule 25 to the Court, I'd made an error. Good Friday is on 76 1 Friday, March the 25th, which means your service office 2 and the treasurer's office will be closed so we can't 3 disburse payroll. So we need to see if we can change 4 that over, amend that to Thursday, March 24th of 2016. 5 COMMISSIONER LETZ: Move for approval. 6 COMMISSIONER BALDWIN: Second. 7 JUDGE POLLARD: It was moved by Commissioner 8 Letz, seconded by Commissioner Baldwin to amend the 9 Court order to changing the pay date to March 24, 2016, 10 instead of March 25, 2016, due to good Friday holiday. 11 Any further discussion? There being none those in favor 12 of the motion signify by raising their right hands. 13 It's four zero, unanimous. 14 I skipped 1.19, let's go back to it. 15 Consider, discuss and take appropriate action regarding 16 letter received from the Association of Rural 17 Communities in Texas, A-R-C-I-T is the acronym, 18 regarding Senate Bill 182 which addresses the Rollback 19 Rate. 20 In your agenda package is a letter and an 21 exhibit that's outlined the situation. And I can't 22 improve on that wording in there, I assume everybody's 23 read their agenda package. So it's a situation where 24 there's a possibility of an unfunded mandate, being 25 considered by the legislature. And so, what is your 77 1 pleasure? They're asking for a letter signed by the 2 County Judge saying that we're opposing this until it's 3 cleared up to the satisfaction addressing the unfunded 4 mandate portion of it. 5 COMMISSIONER BALDWIN: Yes, Sir. I had no 6 problem with the letter that's in the packet, but I 7 don't want that to be that something that we are 8 endorsing this association or joining them in anyway. 9 If that's the case, we need to write our own letter. 10 But this is a good letter. 11 JUDGE POLLARD: Yeah, I've read it too, it 12 seems to be all right. 13 COMMISSIONER MOSER: I've got a problem with 14 the letter. 15 JUDGE POLLARD: Okay. Go ahead. 16 COMMISSIONER MOSER: Question. And I'll ask 17 the auditor this, it says in the second paragraph 18 reducing the percentage of rollback tax necessary to 19 trigger an election from 0.08 percent. I think they 20 really mean 8 percent, do they not? 21 MRS. DOSS: Yes. 22 COMMISSIONER MOSER: So this is incorrect. 23 Should be 8 percent and not 8 hundredths of one percent, 24 that's little bitty. 25 COMMISSIONER BALDWIN: Good catch. Finally 78 1 did something right today. 2 COMMISSIONER MOSER: I thank you for that. 3 COMMISSIONER BALDWIN: Instead of all that 4 griping. 5 COMMISSIONER MOSER: I've been waiting. 6 COMMISSIONER BALDWIN: So have we. 7 COMMISSIONER LETZ: I concur with what 8 Commissioner Baldwin said about that, along with that 9 last paragraph, I just think that we support -- leave 10 out the part about the Association of Rural Communities 11 of Texas. I don't know that we need to include that in 12 the letter, doesn't add anything to it than it does act 13 like we're supporting that organization. And I have no 14 idea anything about them really. So I would recommend 15 it be Kerr County. 16 COMMISSIONER MOSER: I agree a hundred 17 percent. 18 COMMISSIONER LETZ: Other than that it's 19 fine. 20 JUDGE POLLARD: Okay. Is that a motion? 21 COMMISSIONER LETZ: I make a motion to 22 approve the letter and authorize the County Judge to 23 sign same, with the two changes correcting the 24 percentages as Commissioner Moser brought up, and then 25 modifying the last paragraph to only have it be from 79 1 Kerr County. 2 COMMISSIONER MOSER: Second. 3 JUDGE POLLARD: All right. 4 JUDGE POLLARD: That it is all in connection 5 with item 1.19 of the agenda. And I won't restate the 6 motion. And it was a -- the motion was made by 7 Commissioner Letz and seconded by Commissioner Moser. 8 All right, are there any further questions or comments? 9 There being none, those in favor of the motion signify 10 by raising your right hands. It's four zero, unanimous. 11 Okay, let's go to item 1.21. Consider, 12 discuss and take appropriate action on request from the 13 Child Services Board to use a portion of the courthouse 14 square -- here we go again, for a display during the 15 month of April for Child Abuse Awareness Month. 16 Commissioner Baldwin. 17 COMMISSIONER BALDWIN: Yes, Sir. This is 18 something that we've been doing for a number of years 19 and we're out there what, Jody, one month. 20 MS. GRINSTEAD: One month. 21 COMMISSIONER BALDWIN: We're out there one 22 month. And we put up those placards about this all 23 outlining how many children that has been abused in Kerr 24 County, in that month. And at the end of the month, we 25 take our signs down, and if there's a butterfly that 80 1 appears around those things, I'm going out there with a 2 new Gravely and end it. 3 COMMISSIONER MOSER: With the overload 4 springs. 5 COMMISSIONER BALDWIN: With the overload 6 springs, or not. 7 JUDGE POLLARD: It's a good project. 8 COMMISSIONER BALDWIN: It is good. It's 9 child services actually of all the things that goes on 10 on this courthouse square, that is the one that gets the 11 public's attention. They all want to know about it. 12 And there's a big sign out there with the outlines what 13 all of it's about and everything, and it's easy to read. 14 And again it's our Child Services Board that does things 15 without us pointing our finger at them and recognizing 16 them at every turn. They just do the job. And it's the 17 hardest job in Kerr County to do. And I appreciate them 18 very much. And this is -- this is the least I think 19 that we could do. 20 JUDGE POLLARD: Certainly a really important 21 subject matter. 22 COMMISSIONER BALDWIN: It is that, Sir. 23 JUDGE POLLARD: Gets your point out. 24 COMMISSIONER BALDWIN: So what I want to do 25 is declare April month of child abuse awareness month, 81 1 and then allow it to be -- put our little signs up out 2 there. 3 COMMISSIONER LETZ: Is that a motion? 4 COMMISSIONER BALDWIN: That is a motion. 5 COMMISSIONER LETZ: Second. 6 JUDGE POLLARD: Been moved by Commissioner 7 Baldwin, seconded by Commissioner Letz that we declare 8 the month of April for child abuse awareness month, and 9 allow the Child Services Board to advertise 10 appropriately as they have done in the past by using the 11 courthouse square at various times -- or during the 12 month of April. 13 COMMISSIONER BALDWIN: Yes, Sir. 14 JUDGE POLLARD: Is that the motion? 15 COMMISSIONER BALDWIN: Yes, Sir, that is the 16 motion. And I wanted to add, and I'm kind of halfway 17 serious this time. If we would have authorized the 18 butterfly thing out near where we do this thing we would 19 have hell about this moment, I would have come unglued. 20 So better be careful what we do with that front lawn, 21 I'm telling you. 22 JUDGE POLLARD: I agree, I agree. All 23 right, any further comment or discussion about the 24 motion on the floor? 25 COMMISSIONER MOSER: Are these to depict the 82 1 children that have been abused throughout the year, is 2 that what it is? 3 MS. GRINSTEAD: Yes, Sir, it will. It will 4 be for all the children in 2015. 5 JUDGE POLLARD: Those in favor of the motion 6 signify by raising your right hands. It's four zero, 7 unanimous. 8 Let's go to 1.22 consider, discuss and take 9 appropriate action to ratify and confirm the request to 10 appoint William B. 'Dub' Thomas to the Alamo Area 11 Council of Governments, that's known has AACOG Regional 12 Emergency Preparedness Advisory Committee, REPAC, the 13 acronym on that, as the Kerr County representative. 14 COMMISSIONER MOSER: So move. 15 COMMISSIONER REEVES: Second. 16 JUDGE POLLARD: Been moved that William B. 17 'Dub' Thomas be appointed to that committee, Alamo Area 18 of Council of Governments as our representative, Kerr 19 County'S representative. Any further discussion? 20 COMMISSIONER LETZ: Do you to want make any 21 comments? 22 MR. THOMAS: No, Sir. I'll be glad to take 23 it on. 24 JUDGE POLLARD: That says it all. Thank 25 you. 83 1 COMMISSIONER BALDWIN: Dub, Tom and I kind 2 of alternated going to San Antonio to the executive 3 board meeting and all that, but we never get around this 4 group that you're going on. Would you mind somehow like 5 calling Jody and saying, hey, next Tuesday is the 6 committee meeting, and I may want to run down there once 7 in a while just to see what that's about. I've always 8 been interested in that, but I've never been invited. 9 MR. THOMAS: They meet the third Wednesday 10 of every month. 11 COMMISSIONER BALDWIN: I guess that settled 12 it, Jody. Thank you, Sir. 13 JUDGE POLLARD: That's the third Wednesday 14 of the month is the regular time. 15 COMMISSIONER BALDWIN: That's when we're 16 down there anyway. 17 JUDGE POLLARD: All right, those in favor of 18 the motion signify by raising your right hands. It's 19 four zero, unanimous. 20 1.23 consider, discuss and take 21 appropriate action to approve contract with the 22 Kerrville Christmas Lighting Corporation for use of 23 recycling center for storage. 24 COMMISSIONER REEVES: Kyle Bond had left me 25 a voicemail when I went out for recess. He couldn't be 84 1 here. If you'll recall last meeting we approved an 2 agreement subject to County Attorney drawing it up, to 3 allow the Christmas Lighting Corporation to use the 4 recycle center for storing their decorations. The 5 County Attorney has drawn up a short agreement that's in 6 your backup. It's a month to month lease with 7 notification of 30 days of termination at any time by 8 either party, correct? 9 MRS. STEBBINS: Yes, Sir. 10 COMMISSIONER REEVES: And it has met with 11 the approval of the President, Mr. Howard, of the 12 Christmas Lighting Corporation. I move to authorize the 13 County Judge to sign same. 14 COMMISSIONER LETZ: Yes, Sir, second. 15 JUDGE POLLARD: Yes, Ma'am. 16 MS. GRINSTEAD: Just as a note, do you 17 remember that House Bill 1295 that interested party's 18 information has to be filled out. I am still waiting 19 for that from them. So I don't know if you can maybe 20 make your motion contingent upon receiving that. 21 JUDGE POLLARD: Contingent on that. 22 COMMISSIONER LETZ: Fine. 23 JUDGE POLLARD: All right, so it's been 24 moved. My understanding that we approve a contract with 25 the Christmas -- whatever the name of it is. 85 1 COMMISSIONER MOSER: Kerrville Christmas 2 Lighting Corporation. 3 JUDGE POLLARD: Kerrville Christmas Lighting 4 Corporation, for the use of the recycling center. And 5 that has a provision in it with a 30-day notice of 6 cancellation provision. It's been approved by the 7 County Attorney, and this is to authorize the County 8 Judge to sign same, contingent upon the lighting 9 committee filling out and getting this form required by 10 HB 1295, and properly filling it out and getting it 11 executed and filed with Jody at the courthouse. All 12 right, is that a fair statement of the motion? 13 COMMISSIONER REEVES: Yes, it is. 14 JUDGE POLLARD: All right, any further 15 comment or corrections about it? If not, those in favor 16 of the motion signify by raising your right hands. It's 17 four zero, unanimous. 18 Item 1.24 consider, discuss and take 19 appropriate action to approve contract with Xerox for 20 County Attorney's office and permit County Judge to sign 21 same. Heather Stebbins. 22 MRS. STEBBINS: Thank you. Our contract 23 with Xerox is expiring this month. And so the contract 24 in your packet is for a new machine, it's a budgeted 25 item, and will save the County a little bit of money 86 1 every month, just a few dollars. And I'm asking for 2 approval of the contract and authorization for County 3 Judge to sign same. 4 COMMISSIONER MOSER: So move. 5 COMMISSIONER REEVES: I'll second it with 6 the question, has County Attorney reviewed the contract? 7 MRS. STEBBINS: I have. Thank you. 8 JUDGE POLLARD: Maybe that's a conflict of 9 interest. Better let Abby approve that. 10 MS. STEBBINS: Maybe so. 11 COMMISSIONER MOSER: Or independent counsel. 12 COMMISSIONER BALDWIN: Letz, you missed it, 13 you missed the coolest thing we've ever seen. That was 14 good. 15 JUDGE POLLARD: Commissioner Moser made the 16 motion, seconded by Commissioner Reeves, to approve the 17 contract -- proposed contract with Xerox for the County 18 Attorney's office, using it and to authorizing the 19 County Judge to sign same. Is that the proper motion? 20 COMMISSIONER REEVES: Yes. 21 JUDGE POLLARD: All right, those in favor of 22 the motion signify by raising your right hands. It's 23 four zero, unanimous. 24 MRS. STEBBINS: Thank you. 25 JUDGE POLLARD: Thank you. 1.25 consider, 87 1 discuss and take appropriate action to approve the 2 revision of the Kerr County Subdivision Rules and 3 Regulations Plat Certification. Commissioner Letz. 4 COMMISSIONER LETZ: Yes. A week or so ago 5 the County Engineer and myself met and went over a 6 couple of the certifications that are under pending A 7 and B, I believe, in the backup. There's the new 8 language that I handed out earlier. Two pages that have 9 a bunch of yellow and marks and scribble on them. 10 On the first one, the owner's 11 acknowledgement, there is a typo in it. And it's quite 12 amazing that after nine years it took to catch some of 13 these mistakes. But some of these people don't read 14 these real well, but there's a typo on the word it says 15 dedicated; it should say dedicates. 16 And the other problem was that part of that 17 certification is that owner certifies that there's no 18 lien holders, or that they have -- there are problems, 19 or they have the documents that they've been written 20 consent of the lien holders. Well, the problem is that 21 there's properties that don't have any lien holders, and 22 it didn't really fit that, and we had someone that came 23 up and said they wouldn't sign it the way it was, 24 because I don't need to get written consent because 25 there are no lien holders. So any way, so we modified 88 1 that as it should have been. 2 And then Appendix B the certification is 3 this is a -- the land surveyor certification, and there 4 is a statement on there relating to the flood explain. 5 Well, the surveyor or the County Surveyor or the 6 surveyor doing the project has no say on flood plains. 7 The flood plains administrator has a separate 8 certification, so we deleted that language. These are 9 both cleanup, don't change anything, the County Attorney 10 looked at them and doesn't have any problem with them. 11 So I move approval on both changes. 12 COMMISSIONER MOSER: Second. 13 THE COURT: It's been moved by Commissioner 14 Letz, seconded by Commissioner Moser that the 15 corrections to the subdivision rules and regulations as 16 indicated on the backup material be made. And they're 17 highlighted, and all of us have copies of it. Is there 18 any further comment or discussion? There being none, 19 those in favor of the motion signify by raising your 20 right hands. It's four zero, unanimous. Thank you very 21 much. 22 1.26 consider, discuss and take appropriate 23 action to address capital improvements and maintenance 24 needs at the County baseball and softball fields. 25 Commissioner Letz. 89 1 COMMISSIONER LETZ: It was the last meeting, 2 or several meetings ago, we approved four thousand 3 dollars for capital improvements out there. That money 4 was to be spent on fencing and replacing the batting 5 cage nets that had holes and were dangerous. When we 6 got into the fencing portion of the project, the cost 7 was higher. There was also another part of the project 8 that was the lights that we didn't think was going to 9 cost much. We already had the light bulbs for. That 10 cost became a lot higher as well, because there was a 11 lot more problems with the lighting. Met with little 12 league board, they have agreed to pick up the lighting 13 bill, which was almost about 17 hundred dollars, and 14 they're paying a portion of the fencing bill above and 15 beyond what they had originally committed to, and I'm 16 asking the Court if we would increase in the amount by 17 how much, Brenda? 18 MRS. DOSS: 2000. 19 COMMISSIONER LETZ: 2000. For capital 20 improvements. I think there's actually about 15 hundred 21 that we need right now. But I wanted to go a little bit 22 higher this time just so that we would not have to come 23 back again. But the money -- it's the same items that 24 we talked about previously, just that the fencing cost's 25 about double what we thought it was going to be. 90 1 JUDGE POLLARD: We got the money in this 2 budget? 3 MRS. DOSS: Yes. 4 COMMISSIONER LETZ: It's in the capital 5 funds, and I guess the parks line item, for that. I 6 know Commissioner Moser has a comment related to the 7 overall -- 8 COMMISSIONER MOSER: A couple questions, 9 let's see, refresh my memory. All the lights and things 10 that little league organization, that's there's, right? 11 COMMISSIONER LETZ: It's kind of -- the way 12 we are kind of handling things I guess out there, is 13 that the County maintains it or Tim maintains the 14 property outside the fences, the ball fields themselves 15 are all maintained by I know one individual sitting in 16 the Court, of course Rudy does 90 percent of that work, 17 but it's done by volunteers, or little league pays for 18 it. 19 COMMISSIONER MOSER: But the lights and the 20 fixtures and all that stuff is owned by the Little 21 League. 22 COMMISSIONER LETZ: The capital items we're 23 king of looking at picking up some of those because we 24 own that stuff. The repairs and the maintenance, Little 25 League takes care of. 91 1 JUDGE POLLARD: There is a contract. 2 COMMISSIONER LETZ: There's an agreement 3 that's in place. But it's kind of month to month right 4 now and we're working on a new agreement now what we 5 believe what Little League's long term plan is. 6 COMMISSIONER MOSER: So I'm just trying to 7 understand, and it's not argumentative, okay. So the 8 lights and all the fixtures and all the capital 9 improvements out there, were property of County. 10 COMMISSIONER LETZ: Correct. 11 COMMISSIONER MOSER: Okay. And that's the 12 funds for the capital improvements came from the County, 13 correct? 14 COMMISSIONER LETZ: No. The lights were 15 repairs, and so little league paid for those. 16 COMMISSIONER MOSER: Okay, they paid for the 17 repairs. Okay. 18 COMMISSIONER LETZ: But we don't have the -- 19 COMMISSIONER MOSER: So the netting and the 20 batting cage and that kind of stuff that's County 21 property, and we're providing that. 22 COMMISSIONER LETZ: Yes. 23 COMMISSIONER MOSER: Okay. Gotcha. Just 24 needed to understand. 25 JUDGE POLLARD: And this contract that we're 92 1 working on is going to make sure and assign the duties 2 of who's going to do the maintenance -- 3 COMMISSIONER LETZ: Right. 4 JUDGE POLLARD: -- repairs and all of that. 5 COMMISSIONER LETZ: And little league, 6 they're maintaining everything out there, and their plan 7 is to maintain this in the future. 8 COMMISSIONER MOSER: And since it's on the 9 agenda item, and the lighting and the improvements 10 thereof. I can see the improvements and the lighting as 11 I drive down there at night, but I would like to make a 12 request as part of that. That they look at those 13 lights, they're facing right down Highway 27, it really 14 obscures vision. And I think the alignment of the 15 lights a lot of them or several of them are just facing 16 down Highway 27. So if you could take a look at that as 17 part of this deal. And you might even -- you might have 18 to baffle them a little bit, because it's not been that 19 way in the past, but I think it's pretty dangerous. 20 COMMISSIONER LETZ: It could be. From a 21 safety standpoint, we'll look at the lights, check the 22 light readings on all the fields to make sure they meet 23 the -- what they're supposed to. And as part of that 24 check the alignment of the lights. And there may be 25 something that got, you know, probably wouldn't be a few 93 1 of them may have gotten out of adjustment. So we can 2 check that. 3 COMMISSIONER MOSER: Okay, thank you. 4 COMMISSIONER BALDWIN: I'd just like to say 5 that little league has bent over backwards for all the 6 years that I know that this place has been there and 7 functioned. It's like you know -- it's like they own 8 the thing, and they maintain, and in between games are 9 out there with their rakes and water, and I mean it's 10 incredible what they do out there, a lot. A lot. 11 JUDGE POLLARD: That's what we hope the 12 master gardeners are going to do, right? 13 COMMISSIONER BALDWIN: Master Gardeners. 14 SHERIFF HIERHOLZER: Naturalists. 15 COMMISSIONER BALDWIN: I'm not going there. 16 I'm way too nice for that. 17 COMMISSIONER LETZ: Can I mention quickly 18 and very servious, Rudy and he's sort of head of 19 maintenance out there, and he doesn't ever want thanks 20 or very often thanks. He umpires an unbelievable number 21 of games at no cost to anybody. And his therapy from 22 his normal job or makes a living is riding a lawn mower 23 on the little league fields and he maintains them really 24 well, and he probably does 75 to 80 percent of the work 25 with that mower out there. 94 1 COMMISSIONER MOSER: Any Gravely 160's in 2 there. 3 VOICE: No; we got a John Deere. 4 COMMISSIONER MOSER: You need a used John 5 Deere? 6 VOICE: No. 7 COMMISSIONER BALDWIN: Thank you for your 8 service. 9 JUDGE POLLARD: Yeah, that's pretty neat. 10 That's a good project, and that's good. It's a good 11 relationship between the County and them. 12 COMMISSIONER MOSER: And I think the stuff 13 that Tim does outside, too. It just makes it -- that 14 place just keeps looking better and better and better. 15 For the stuff inside the fence and outside fence. So 16 good deal. 17 JUDGE POLLARD: Okay. There's a motion on 18 the floor, right? 19 COMMISSIONER BALDWIN: What is that motion? 20 COMMISSIONER LETZ: To allocate up to 2000 21 dollars additional funding out of our capital account. 22 COMMISSIONER BALDWIN: Second. Second. 23 JUDGE POLLARD: Been moved by Commissioner 24 Letz, seconded by Commissioner Baldwin to authorize an 25 additional expenditure of up to 2000 dollars for the 95 1 maintenance and improvement needs at the baseball field, 2 the County baseball and softball field. Any further 3 discussion? 4 COMMISSIONER MOSER: The other thing I was 5 going to add, be a future agenda item, but on this 6 subject is capital improvements that all the parks we 7 look at that one time. We've never taken any action on 8 that, so we'll put that on a future agenda. This is one 9 of the things. Okay. 10 JUDGE POLLARD: Those in favor of the motion 11 signify by raising your right hands. It's four zero, 12 unanimous. 13 COMMISSIONER LETZ: Judge, before we leave 14 that item, I look back and I see Charlie Hastings back 15 there. Road and Bridge has also done a great job this 16 year as they have done every year. As long as we had 17 that long term relationship in there and grading stuff 18 and filling potholes in the parking lot and all. A 19 minimal amount of work, but it is something they need to 20 schedule and they do a real good job on keeping up the 21 parking lot and the road in there bladed off. 22 COMMISSIONER BALDWIN: So what I'm hearing 23 you say is the City can build all the baseball parks 24 they want to, but we're going to keep moving forward 25 with the County baseball? 96 1 COMMISSIONER LETZ: I think the current plan 2 is that the little league -- 3 COMMISSIONER BALDWIN: No, I was actually 4 teasing. But he's going to answer it anyway. 5 COMMISSIONER LETZ: The little league needs 6 more facilities. The new city fields will be utilized 7 by little league, but they will not be sufficient by 8 themselves to meet the needs of Little League's. Little 9 League's going to need both facilities to operate -- 10 COMMISSIONER BALDWIN: Thank you. 11 COMMISSIONER LETZ: -- in a better way. 12 JUDGE POLLARD: Pretty smooth, Commissioner 13 Letz. All right, we're already past the motion we 14 started at. 15 Let's go to item 1.28 consider, discuss and 16 take appropriate action authorizing the County Judge -- 17 COMMISSIONER REEVES: 1.27, Judge. 18 JUDGE POLLARD: 1.27, all right. Consider, 19 discuss and take appropriate action regarding general 20 application of the junkyard rules. Heather Stebbins. 21 MRS. STEBBINS: I sent y'all an e-mail at 22 the end of last week. And it's just an update that we 23 have not been through environmental health using the 24 junkyard rules that were adopted back in the 80's, and 25 enforcing those rules, and I don't really -- I don't 97 1 know why and I don't think that Ray knows why either, 2 but we have run into some problems out in these -- in 3 out in Precinct 1. And we can have better enforcement 4 through Class C citations, we believe, so that's what 5 we're going to attempt. If y'all have any questions. 6 COMMISSIONER LETZ: Is there a quick summary 7 to the rules? I mean as I recall there was a screening 8 requirement. 9 MRS. STEBBINS: There was a screening 10 requirement. But there's also the requirements that 11 having that should be in the junkyard remains behind the 12 screen, and at this time some junkyards that are 13 operating are not leaving all of what should be enclosed 14 inside the screen. For example putting cars outside, 15 and outside of the screen with the for sale signs on 16 them. And up to now what we've been doing is using the 17 transportation code for junk vehicles, and what that 18 gives is an opportunity for the person to remove the 19 vehicle, they have ten days to get notice to remove the 20 vehicle, and here we can go issue a citation for 21 violating the junkyard rules. 22 COMMISSIONER REEVES: Immediately. 23 MRS. STEBBINS: Immediately, yes, Sir. 24 COMMISSIONER REEVES: Mr. Garcia, did you 25 have any comment on it? 98 1 MR. GARCIA: No, none at all. Everything 2 that the County Attorney has that we spoke about it 3 together. And I think this will be -- 4 COMMISSIONER MOSER: So is there any action 5 required? 6 MRS. STEBBINS: No, Sir. 7 JUDGE POLLARD: Item 1.28 consider, discuss 8 and take appropriate action authorizing the County Judge 9 to sign an Interlocal Agreement between Kerr County and 10 the City of Ingram pertaining to the periodic sale of 11 tack oil by Kerr County to the City of Ingram. 12 Commissioner Reeves. 13 COMMISSIONER REEVES: Yes, Sir. I'll let 14 Mr. Hastings explain what exactly tack oil is. But I'll 15 give you a history of why this agreement has been 16 drafted. Currently, the City of Ingram is having to 17 drive to Austin and buy their oil in 55 gallon drums, 18 bring it back, and utilize it. They had asked us if 19 through our purchasing power, we could come up with a 20 way to sell the oil to them as they need it, thus saving 21 them money, and keeping them from having to drive to 22 Austin. Mr. Hastings and I talked and our biggest hill 23 that we saw was how do we accurately measure it. They 24 have I believe a three hundred gallon tank, how do we 25 measure how much they're getting. So we finally agreed 99 1 in principal to -- they bring that trailer out and they 2 need one gallon or three hundred gallons, they get 3 charged for three hundred gallons, at our cost. We do 4 protect ourselves in the agreement, if we are running 5 low on oil we have first shot at it. They've gotta give 6 us advance notice of needing it. And I feel this would 7 be that good way to work with the City of Ingram so they 8 can move along on so much needed road and maintenance 9 that they've been trying to take care of. The cost 10 won't be anything to us. We'll be getting whatever our 11 cost is, per our contract. Including freight, correct 12 Charlie? 13 MR. HASTINGS: Yes. 14 JUDGE POLLARD: Just for grins, what is a 15 gallon of tack oil cost? 16 MR. HASTINGS: A dollar 39 a gallon. 17 JUDGE POLLARD: Currently. Probably goes up 18 and down. 19 MR. HASTINGS: It goes up and down, yes, 20 Sir. And tack oil is an asphalt cement, it's used for 21 paving and patching. So they have a pothole patching 22 program. They'll put the tack oil down, and put their 23 road material in there and pack it. 24 COMMISSIONER MOSER: So you have capacity to 25 be able to furnish them with the quantities that you 100 1 have? 2 MR. HASTINGS: Yes, Sir. We have a tanker 3 out at the Ingram yard. So it's in the vicinity. 4 COMMISSIONER MOSER: No, but I meant for the 5 County use if they need so much then you can provide 6 that? 7 MR. HASTINGS: Yes, Sir. 8 COMMISSIONER MOSER: With the margin that 9 you have? 10 MR. HASTINGS: Yes. 11 JUDGE POLLARD: Well, with the provision in 12 it that they're going to pay for three hundred gallons 13 every time they need some, they're going to get three 14 hundred gallons every time. 15 MR. HASTINGS: Yes, Sir. 16 COMMISSIONER REEVES: More than likely. But 17 that way we're never shortchanged on our end, because of 18 not having a way to measure it. This was -- we began 19 discussions with this -- with prior Mayor Salter, the 20 County it was kind of put on hold with the change in the 21 administration. And I met with the current mayor, 22 Mr. Rowan(phonetic), and he's in agreement with it. 23 They would like to if we approve it today, they have it 24 on their agenda for approval tomorrow night on their 25 end. County Attorney drafted the contract, and City of 101 1 Ingram's legal counsel has concurred. 2 MRS. STEBBINS: And the contract does 3 contemplate whether or not our supply will meet their 4 needs. If we don't have any we are not obligated to 5 give them. 6 JUDGE POLLARD: And we can sell this 7 legally? 8 MRS. STEBBINS: Yes, Sir. 9 JUDGE POLLARD: The County can sell it? 10 MRS. STEBBINS: Yes, Sir. 11 COMMISSIONER LETZ: It's a good deal. I 12 mean basically we're saving tax payers money. 13 COMMISSIONER REEVES: On both sides, right. 14 I move for approval and authorize the County Judge to 15 sign the agreement on behalf of Kerr County. 16 COMMISSIONER BALDWIN: Second. 17 COMMISSIONER LETZ: Second. 18 COMMISSIONER MOSER: Third. 19 JUDGE POLLARD: All right. Commissioner 20 Reeves made the motion and was seconded by Commissioner 21 Baldwin, is that correct? 22 COMMISSIONER BALDWIN: Uh-huh, I did. 23 JUDGE POLLARD: That the County Judge be 24 authorized to sign a contract, an interlocal contract 25 between Kerr County and the City of Ingram providing for 102 1 the periodic sale of the quote "tack", T-A-C-K oil by 2 Kerr County to the City of Ingram. And is there any 3 further discussion? 4 COMMISSIONER REEVES: I'd just like to say 5 that Road and Bridge has been very helpful in getting 6 this done, and compliments to everybody out there. 7 JUDGE POLLARD: I think it's nice that we 8 can help Ingram. That's a pretty neat deal. 9 COMMISSIONER BALDWIN: To me is Kerr County, 10 the body our family, is just everybody's like that. 11 They're helpful and kind and gentle and care about each 12 other and that kind of thing. That's almost a rare 13 thing these days. 14 COMMISSIONER LETZ: Butterflies included in 15 that family. 16 COMMISSIONER MOSER: Master gardeners and 17 butterfly pots. 18 COMMISSIONER BALDWIN: It's not gardener; 19 they made that perfectly clear. I think you're in for 20 it, Buddy. But y'all, it's a good thing to be able to 21 help our neighbors. 22 JUDGE POLLARD: Those in favor of the motion 23 signify by raising your right hand. It's four zero, 24 unanimous. 25 All right. Item 1.29 consider, discuss and 103 1 take appropriate action to determine how to proceed with 2 the fire alarm system in the courthouse. Commissioner 3 Letz. 4 COMMISSIONER LETZ: I don't remember putting 5 in on the agenda, but I guess I think I talked about it 6 some at our last meeting or two meetings ago, we had a 7 quote from Tim to redo the fire alarms for 28 thousand 8 or something like that, from a company that is kind of 9 maintaining it since then. And then there were some 10 questions about it. The Sheriff had some questions 11 about the holding cells, and some other things that we 12 sort started looking into well how should we proceed, 13 and I put it back on the agenda to determine how to 14 proceed. I don't have a problem going with the -- as 15 long as everyone's happy with it, with the estimate that 16 the maintenance got, I mean it's a company that is 17 currently maintaining it, and it's not tied to any other 18 systems. It's not -- I mean the only question I had at 19 the time was if it connected with security or anything 20 like that, and it's a stand alone. I think the 21 Sheriff -- I won't speak for the Sheriff, that's always 22 dangerous. 23 SHERIFF HIERHOLZER: Well -- 24 JUDGE POLLARD: You had to do that. 25 SHERIFF HIERHOLZER: And during, you know, 104 1 one of the breaks or right after the meeting I did get 2 with Tim. And my concern was we didn't know where all 3 the detectors were going to be and if they were going to 4 be. Tim actually did have diagrams of where all they 5 were going to be from that company. And where all the 6 current ones were, and what all they can check. And 7 they look real good at looking at them during that time. 8 So I don't have a problem if the County wants to move 9 forward with it. I think those look good. I just had 10 not seen those until after that meeting. 11 COMMISSIONER MOSER: Wouldn't we go out with 12 a request for proposal? 13 COMMISSIONER LETZ: I think we can; we're 14 not required to. And I think you get to the point of 15 then we have to draw up specifications, which means we 16 have to hire someone up probably to draw specifications 17 up, and I think it may end up costing more to do it when 18 we have a company that we've been working with, they've 19 been maintaining the system. They've met with I think 20 the County Attorney and/or Tim have met with the fire 21 marshal. The system -- the plan, is going to have to go 22 through the fire marshal and they're going to be making 23 sure it's done from the standpoint of the holding cells 24 done right, and meet all the State laws. So we're 25 meeting the requirements of the State at this time, just 105 1 doesn't -- I'm just afraid we're going to spend more 2 money and end up with basically the same cost. There's 3 not an item on this that we need to do this part. 4 But the other item is that there's a chance 5 as I understand it from talking with HR, that this money 6 could be paid for, come from TAC. Some of our safety 7 money that we have available, or may have available. I 8 think it's 43 thousand allocated for us. If it's less 9 than that, we'd have to apply for it. I don't think we 10 can count on that necessarily going forward, but I think 11 that money will be available until August. Is that 12 right? 13 MS. LANTZ: Well, we'll apply in July and 14 then by December we'll know something. But we won't get 15 it until January. 16 SHERIFF HIERHOLZER: It's a reimbursement 17 anyhow. 18 COMMISSIONER LETZ: I mean we may get money 19 back, but either way we can't have a building that 20 doesn't have a fire alarm. 21 COMMISSIONER MOSER: Right. Is this 22 budgeted? 23 MR. BOLLIER: Sir? 24 COMMISSIONER MOSER: I said is this budgeted 25 28 thousand? 106 1 MR. BOLLIER: No. 2 COMMISSIONER LETZ: No, it's not a budgeted 3 item. 4 JUDGE POLLARD: Where's it coming from? 5 MS. DOSS: It would have to come out of the 6 contingency line item, that we do have extra budgeted. 7 COMMISSIONER LETZ: But the system now does 8 not work, correct? 9 MR. BOLLIER: It works, yes. 10 SHERIFF HIERHOLZER: It works. And it's 11 sporadic. And we've had a lot of issues for a number of 12 years. We've all talked about it. And after seeing the 13 diagrams, I'm in agreement with Jonathan. I think it 14 would cost about half of what's required to go out for 15 bids on that. 16 COMMISSIONER LETZ: Put that in writing, 17 please. 18 SHERIFF HIERHOLZER: One of the few. But 19 you got it, I'll agree with you. But something does 20 need to be done with it, so I think it would be good to 21 get it replaced now. 22 COMMISSIONER LETZ: I'll make a motion to 23 proceed and accept the contract from TotalCom and 24 authorize the County Judge to sign same. And the total 25 amount -- 107 1 MRS. STEBBINS: Second page. 2 COMMISSIONER LETZ: -- $28,650.72. 3 COMMISSIONER MOSER: Seconded. 4 COMMISSIONER BALDWIN: Second. No, you want 5 it? 6 COMMISSIONER MOSER: Yeah, I'll take it. 7 COMMISSIONER BALDWIN: Good. Give him the 8 second, because I don't want to hear any more whining. 9 COMMISSIONER LETZ: Come out of the 10 contingency. 11 JUDGE POLLARD: Okay. Motion's been made by 12 Commissioner Letz and seconded by Commissioner Moser, 13 who wants it, to proceed with a contract with the 14 existing -- it's TotalCom Management, Inc. for 15 maintaining and whatever it is on the burglar alarm 16 system at the courthouse at a cost of 28 thousand -- 17 what's the figure? 18 COMMISSIONER LETZ: $28,605.72 -- no; six 19 hundred and 50 dollars, excuse me. 20 COMMISSIONER BALDWIN: 650. 21 COMMISSIONER LETZ: -- 650.72. 22 COMMISSIONER MOSER: This says your fire 23 alarm, but it's for -- 24 COMMISSIONER LETZ: It's fire alarm, fire 25 only. 108 1 JUDGE POLLARD: All right. Any further 2 comment or questions about it? There being none, those 3 in favor of the motion signify by raising your right 4 hand. It's four zero, unanimous. 5 Item 1.30 consider, discuss and take 6 appropriate action to approve Proclamation declaring 7 March 2016 as American Red Cross Month. Anyone want to 8 make a motion right quick? 9 COMMISSIONER BALDWIN: I so move. 10 COMMISSIONER REEVES: We do have a Red Cross 11 representative here. 12 JUDGE POLLARD: Okay. Come forward and give 13 us a talk then, Ma'am. Identify yourself. 14 MS. FADLEY: I'll be brief. Good morning, 15 my is Terry Fadley, and I'm a Senior Disaster Program 16 Manager for central and south Texas region of the 17 American Red Cross. Today we would just ask the Court 18 to agree with the proclamation to declare March as Red 19 Cross month. And in doing so, President Roosevelt 20 started this initiative in 1943 where he asked the 21 community and its citizens of the United States to move 22 forward in their volunteer work and stewardship to build 23 better communities and it's resiliency. 24 JUDGE POLLARD: Very good. Motion. 25 COMMISSIONER BALDWIN: Is there a gentleman 109 1 in the back? 2 MS. FADLEY: Yes, there is. This is one of 3 the volunteers. Of course being the American Red Cross, 4 we are volunteer led organization. Mr. Terry 5 Hipkin(phonetic) is one of our radio operators in 6 addition to my right-hand man. So if my communications 7 go down, he comes in and saves the day and fixes it up 8 so I can send out citreps and IAP's. 9 COMMISSIONER BALDWIN: Very good, very good. 10 COMMISSIONER REEVES: I'd just like to say 11 this summer, the Sheriff and I had the opportunity to 12 see y'all in action at some of the fires out in the west 13 part of the County. You were there, I mean we were 14 meeting at the fire station, and they went by and they 15 set up, and y'all provided such great efforts, and I 16 applaud you for what all you do. 17 COMMISSIONER BALDWIN: I move for approval. 18 COMMISSIONER REEVES: I second. 19 JUDGE POLLARD: Been moved by Commissioner 20 Baldwin, seconded by Commissioner Reeves for approval of 21 declaring March, 2016, as American Red Cross Month. Any 22 further discussion? There being none those in favor 23 signify by raising your right hand. It's four zero, 24 unanimous. Thank y'all very much, appreciate it. 25 Item 1.31 I think is probably something 110 1 we're going to do in executive session. And likewise as 2 to the item 1.32, is that correct? 3 MRS. STEBBINS: Yes, Sir. 4 JUDGE POLLARD: So at this time we'll go 5 into closed session. Pursuant to Sections 551.071, 072, 6 073, 074, 078, 075, 076, and 087 of Chapter 551 of the 7 Texas Government Code. 8 COMMISSIONER MOSER: Can we pay the bills 9 first. 10 JUDGE POLLARD: All right, let's pay the 11 bills first. 12 All right. Stay in open session and we'll 13 pay the bills first. 14 MRS. DOSS: Okay. There's a comment I 15 believe if you look on page 7 about halfway down the 16 page, there's a payment to the City of Kerrville, which 17 is in support of the emergency management contract. 18 COMMISSIONER BALDWIN: I don't see it. I 19 don't see it. Emergency management? 20 MRS. DOSS: Yes, for $695.10. Rusty had a 21 comment he wanted to make. 22 COMMISSIONER BALDWIN: Rusty Hierholzer. 23 SHERIFF HIERHOLZER: We had actually gotten 24 an e-mail from the City of Kerrville, and it addresses 25 an old, old Commissioners' Court agreement, that was 111 1 done back in 1983, where it states that the Joint 2 Resolution entered August 8th, 1983, City of Kerrville 3 and Kerr County Emergency Operations plan approved 4 September 9th, 1983, and the Kerr County Commissioners' 5 Court establishment of funding for emergency management 6 and account number and it gives that. This notice 7 serves as one-half the emergency management expenses 8 listed below. 9 But this is what the City of Kerrville's 10 saying, please remit payment. And what it was was a 11 total of $695.00, but it breaks it down to where is that 12 part of your -- to it covers half -- one-half the cost 13 of the phone lines over at EOC, which I can understand. 14 They do have those phone lines. It covers for a monthly 15 stipend for their coordinator for two hundred dollars, 16 and it covers cost related to training required for 17 their coordinator, those kind of -- I didn't know we 18 had even had this agreement with the City of Kerrville. 19 JUDGE POLLARD: What's the total cost to us? 20 SHERIFF HIERHOLZER: Total cost I think they 21 say is we project the annual total cost of 95 hundred 22 dollars, which is split between the City and County. 23 Now, since this was a Commissioners' Court Order back in 24 1983, I think we're kind of obligated under it to pay it 25 this time. But I think the County should look at either 112 1 putting this back on the agenda next time or whatever, 2 and sending a notice that we are going to actually do 3 away with that agreement. And I would still say agree 4 to pay half the phone lines whatever they are. It can't 5 be very much for the phone lines. But I don't think 6 since we have our own emergency management coordinator 7 now we should be paying a stipend for their coordinator 8 and their coordinator's training. 9 COMMISSIONER MOSER: And I think that's an 10 excellent point, Sheriff, and very shortly stated, which 11 is appreciated. But I think we -- weren't we paying 12 like 95 hundred dollars per year stipend to the -- to 13 the fire chief or the city for that? 14 SHERIFF HIERHOLZER: A lot of that was all 15 mixed up in the EMS and firemen, and I don't know. This 16 is the first I had seen in writing of any of it and it 17 actually came from the City to us. I just don't -- I've 18 never seen that. But this is saying they're projecting 19 a total annual cost of 95 hundred, which would be split 20 by the City and the County. 21 COMMISSIONER MOSER: Yeah. Well, I remember 22 for several years ago, and even you know that was 95 23 hundred, because I talked to the City Manager and Mayor 24 and everybody else about you know, the displeasure was a 25 lot of lack of action on their part for emergency 113 1 management coordinator and we're still paying them 95 2 hundred dollars stipend. I think we need to look at 3 that whole thing. 4 SHERIFF HIERHOLZER: We need to look at all 5 of it, because I don't know if part of it could have 6 been mixed in over the years with the First Responder 7 Program that the County was also kind of -- 8 COMMISSIONER MOSER: Could have been, could 9 have been. 10 SHERIFFH HIERHOLZER: But we really need to 11 break this down. Because we shouldn't be paying out of 12 all fairness for their coordinator and their training 13 when we have to pay for our own. 14 COMMISSIONER MOSER: So are we obligated to 15 pay it, the $695.00? 16 MRS. DOSS: I believe so. 17 COMMISSIONER MOSER: Just because of the old 18 agreement. 19 JUDGE POLLARD: Is there a notice of 20 cancellation clause in it, time period, or anything in 21 the contract? 22 MRS. STEBBINS: Oh, I don't remember. I 23 looked at it last week, but I don't remember now. I'll 24 look at it again. 25 COMMISSIONER LETZ: Is it the first one 114 1 we've ever gotten? 2 SHERIFF HIERHOLZER: First time I've ever 3 seen it. 4 MRS. DOSS: No; we've been billed quarterly 5 for this for years. And we've been -- I've been paying 6 it. 7 COMMISSIONER MOSER: Good catch. 8 MRS. DOSS: I caught it and and I brought it 9 to the County Attorney and Rusty's attention since I 10 didn't know, since we did have an emergency management 11 coordinator, I didn't know what we were going to do. 12 COMMISSIONER LETZ: And when we did 13 establish our own coordinator we didn't cancel anything 14 with the City of Kerrville, or did we? 15 COMMISSIONER MOSER: I don't believe we did. 16 SHERIFF HIERHOLZER: No, and we don't want 17 to -- now, this we need to address. We don't want to, 18 because it's still a joint plan, it's just we have two 19 people doing it. We're not cancelling the plan. In 20 fact we found out y'all approved us applying for that 21 grant to help with some of our training. We found out 22 we can't do it because it's all still under the City of 23 Kerrville's name. So they can, but we can't. 24 COMMISSIONER MOSER: I think we need to look 25 at that whole enchilada and see -- 115 1 SHERIFF HIERHOLZER: We'd have to have our 2 own plan and everything for us to do it because it's all 3 been under the City of Kerrville. I found that out 4 Friday. 5 COMMISSIONER MOSER: I think we oughta look 6 at all that, because I think that 95 hundred dollars to 7 them for the Emergency Management coordinator and I 8 think the First Responder is a completely different 9 budget. 10 MRS. DOSS: It is. 11 SHERIFF HIERHOLZER: And we don't want to 12 create anything here, because the two coordinators are 13 working fabulously. The plans being updated. We 14 finally are going to have a real good emergency 15 management plan. But some of these details need to be 16 worked out. 17 COMMISSIONER MOSER: The bottom line is we 18 don't need to pay them for EMC work when we're doing it, 19 bottom line. 20 COMMISSIONER BALDWIN: But, and also, we had 21 a budget at one time dealing with the First Responder 22 Program, where we paid the stipend to the medical 23 director, that now lives in Egypt somewhere. And the 24 training officer over there at the City of Kerrville 25 Fire Department, and those things have disappeared. 116 1 MRS. DOSS: Yes, Sir. 2 COMMISSIONER BALDWIN: And we talked about 3 that. They've disappeared, and I'm wondering if that's 4 where they went, the possibility that that's where they 5 went? They went -- somehow was folded in with this 6 other agreement maybe. 7 MRS. DOSS: I don't know. I mean -- 8 COMMISSIONER BALDWIN: It'll be fun. Can I 9 peek at it when y'all start digging through there? 10 MRS. DOSS: Yes, Sir. Okay, so that was my 11 comments on the bills before y'all vote. 12 COMMISSIONER BALDWIN: I move we pay the 13 bills. 14 COMMISSIONER MOSER: Second. 15 JUDGE POLLARD: Moved by Commissioner 16 Baldwin, seconded by Commissioner Moser that we pay the 17 bills as presented. Any further discussion or comment? 18 There being none, those in favor signify by raising your 19 right hands. It's four zero, unanimous. 20 4.2 budget amendments. Are there any? 21 MRS. DOSS: Yes, Sir we have three budget 22 amendments. They are line item transfers within the 23 Department. 24 COMMISSIONER LETZ: Move for approval. 25 COMMISSIONER REEVES: Second. 117 1 JUDGE POLLARD: Been moved by Commissioner 2 Letz for approval of the budget amendment as presented, 3 and seconded by Commissioner Reeves. Those in favor of 4 the motion signify by raising your right hand. It's 5 four zero, unanimous. 6 Any late bills? 7 MRS. DOSS: Yes, Sir, we have one late bill. 8 JUDGE POLLARD: Is there a motion regarding 9 that late bill. 10 COMMISSIONER REEVES: Move to pay. 11 COMMISSIONER LETZ: Second. 12 JUDGE POLLARD: Been moved by Commissioner 13 Reeves and seconded by Commissioner Letz that we pay 14 that late bill. Any further discussion? There being 15 none, those in favor signify by raising your right 16 hands. It's four zero, unanimous. 17 4.4 approve and accept monthly reports. 18 Commissioner Reeves. 19 COMMISSIONER REEVES: Yes, Sir. Monthly 20 reports for March 14, 2016. J.P. 4 monthly report 21 February, 2016. Environmental health activity report 22 for February, 2016. Environmental health, animal 23 services monthly report February, 2016. Constable 24 Precinct 4 monthly report February, 2016. Constable 25 Precinct 1 monthly report for February, 2016. Constable 118 1 Precinct 2 monthly report, February 2016. J.P. Precinct 2 2 monthly report February, 2016. District Clerk's 3 office monthly report for February, 2016. J.P. 3 4 monthly report for February, 2016. County Treasurer 5 payroll approval for February, 2016. County Clerk's 6 office monthly report for February, 2016. 7 Move to approve as presented and sign as 8 needed. 9 COMMISSIONER LETZ: Second. 10 JUDGE POLLARD: Been moved by Commissioner 11 Reeves and seconded by Commissioner Letz that we accept 12 the monthly reports as dictated into the record as they 13 exist in the record. Any further comment? If not 14 those in favor of the motion signify by raising your 15 right hand. It's four zero, unanimous. 16 Reports from Commissioners and Liaison 17 Committee Assignments. Anybody -- 18 COMMISSIONER BALDWIN: Nothing. 19 COMMISSIONER MOSER: I have something just 20 to remind everybody tomorrow morning at 9:00 is an 21 airport planning committee and is going to be four parts 22 to it. And City Council, Commissioners and County Judge 23 are invited. And it's the four parts is going to be a 24 short overview of the operations at the airport for the 25 last year or so. 119 1 Second thing is to look at a paint hangar, 2 which has not been used for a long time. It belongs to 3 the City and the County as part of the airport property. 4 Something needs to be done to it so it not in continued 5 disrepair, and there's a good chance for capital 6 improvement to make that a revenue generated thing and 7 recapture the capital improvements of about 50 thousand 8 dollars in less than three years. 9 Third thing is, to look at the roof repairs, 10 which we paid 500 thousand dollars for, we the County. 11 City paid the same amount that we paid. Look at that. 12 And the 4th thing is, to have Mooney tell us 13 about what their production plans were for a modified 14 baseline airplane, which they call had the Ultra. And 15 it's a big improvement to the airplane, and also to let 16 them tell us what they're doing on the new airplane 17 called the M10, which they've said they're going to 18 assemble in Kerrville, so I think it's a super important 19 thing, and it's you know, it's a big investment we have 20 out there so I encourage everybody to be there. 21 COMMISSIONER BALDWIN: Could you tell me 22 once again it is at, 9 o'clock? 23 COMMISSIONER MOSER: 9 o'clock. At the 24 conference room in the airport. 25 JUDGE POLLARD: Okay, thank you. Any other 120 1 comments from any of the Commissioners, Liaison 2 Committee Assignments? 3 All right. Reports from elected officials 4 and department heads, anybody? 5 COMMISSIONER BALDWIN: Rusty, tell us about 6 I saw it in the newspaper, all dress in blue on Fridays, 7 and I never been so confused in my life. 8 SHERIFF HIERHOLZER: First Friday blue it's 9 going to actually kick off April the first. One of the 10 first -- actually I think James Avery actually came up 11 with it. And what they want to do is starting April the 12 first, the first Friday of every month, they want as 13 many in the community as they can get, people to wear 14 blue. Blue shirt, whatever, just something blue, in 15 honor of all these Emergency First Responders, just to 16 show community appreciation for them by doing that every 17 month starting -- nobody's making money on it, nobody's 18 profiting off of it. 19 It's just this man -- actually his story was 20 he was doing his daily prayer that he does everyday and 21 something just came to him, and he felt the good Lord 22 told him this is what needed to be done for our first 23 responders. You know, I think we're in a fabulous part 24 of the country with what all you will see from the 25 support we get from the community. All first 121 1 responders, EMS, firemen, you know, everybody. And I 2 think we're just in a special part of the country. But 3 it always helps for officers and emergency first 4 responders to see that people really appreciate them. 5 COMMISSIONER MOSER: It's a special time, 6 too -- 7 SHERIFF HIERHOLZER: It's a special time, 8 too. 9 COMMISSIONER MOSER: -- in today's 10 environment. So this is to be a continuous thing? 11 SHERIFF HIERHOLZE: A continuous thing just 12 to keep going. 13 COMMISSIONER MOSER: Every first Friday of 14 every month. Good. 15 SHERIFF HIERHOLZER: Every first Friday of 16 the month. 17 COMMISSIONER BALDWIN: And do we dress up in 18 our blue and appear somewhere? 19 SHERIFF HIERHOLZER: Just wear blue. 20 COMMISSIONER BALDWIN: Just come to 21 courthouse and work and -- well, I'm the only one that 22 does anyway. 23 SHERIFF HIERHOLZER: It's very little to do 24 that the community actually has to go out and do; just 25 wear blue. 122 1 MRS. STEBBINS: Have y'all told anybody at 2 the school district. 3 SHERIFF HIERHOLZER: I think they're getting 4 their whole promotion deal going and I think a lot of 5 the media has jumped in on it to help them, because I 6 think it's non profit, it's not money making, it's just 7 to try to get the community starting in appreciation. 8 COMMISSIONER BALDWIN: We need to do that. 9 SHERIFF HIERHOLZER: And I think it's a 10 fabulous gesture. 11 COMMISSIONER LETZ: And will you update the 12 new jail status. 13 SHERIFF HIERHOLZER: Well, the new jail 14 status they came back in Friday and looked at -- or 15 Thursday, and looked at again some of these 16 configurations in the dispatch and warrant and civil 17 division. That's kind of being handled a little bit 18 separately, you may recall got another P.O. for you, 19 they're going to have to upgrade that just a little bit. 20 Our architect and the general contracting manager Huser 21 have been talking a lot back and forth. There was some 22 concerns from Huser about the trouble removing, but the 23 last I heard is they've got most of that worked out. 24 And they're in the process of getting their stuff going 25 out for the bids from Huser side, that's the way it 123 1 goes. And I'm hoping that within the next 30 days then 2 we start seeing some working getting done. Okay. They 3 gave y'all the phases, where it's five phases that will 4 be taken. You know, some of this at least most of the 5 first part of the construction will be done on the 6 outside of the jail, it's the edition of the hundred and 7 44 beds out the back, and it will probably also be the 8 edition of the visitation and that area that will cause 9 some disruption inside because we'll have to reroute how 10 the visitors come in. They're going to have through the 11 J.P. courtroom, and then in through what's technically 12 the courtroom holding cell. We'll put a holding wall 13 through there to get temporary visitation. 14 We are continuing to talk and work on trying 15 to make sure, as Commissioner Moser brought up, you 16 know, funding if I have to start housing out of County, 17 for all that, what I'm hoping to be honest is a lot of 18 this is going to take up through the budget year. A lot 19 of that outside edition, okay, and that sort and that so 20 it won't be affecting this budget. I will in my new 21 budget be trying to address at least some contingency 22 funds, we've talked about it, to where if we have to 23 have -- house out of County, or manpower of course is 24 going to be a big issue in the budget this year anyhow, 25 jail and deputies, and whether y'all invoke the other 124 1 portion of that tax increase. But that's going to be a 2 big issue on security and stuff out there. But I think 3 we'll be able to get by with where we are right now 4 until hopefully this coming budget. 5 COMMISSIONER LETZ: All right, thank you. 6 JUDGE POLLARD: All right. Any other 7 reports or comments by anybody? All right, if not 8 then now we're going to go into closed session pursuant 9 to Sections 551.071, 72, 73, 74, 76, 78, 85, and 87 10 of Section 551 of the Texas Government Code, Chapter 11 551. 12 (Open Session was closed, Executive Session 13 was had and is contained in a separate document.) 14 JUDGE POLLARD: All right, so we go back 15 into open session then. And we don't need to take any 16 more actions. 17 COMMISSIONER MOSER: You're right, past 18 noon when we finished. 19 COMMISSIONER LETZ: How long? 20 JUDGE POLLARD: All right. We're back in 21 open session. And is it, as I understand it, there are 22 no need for any motions, or conduct any business, is 23 that correct? 24 COMMISSIONER REEVES: I have none. 25 COMMISSIONER LETZ: None. 125 1 THE COURT: Okay. Then we're adjourned. 2 * * * * * * 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 126 1 STATE OF TEXAS * 2 COUNTY OF KERR * 3 I, DEBRA ELLEN GIFFORD, the Official 4 Certified Shorthand Reporter in and for the Kerr County 5 Commissioners' Court, do hereby certify that the above 6 and foregoing pages contain and comprise a true and 7 correct transcription of the proceedings had in the 8 above-entitled Commissioners' Court. 9 Dated this the 27th day of March, A.D. 2016. 10 11 /s/DEBRA ELLEN GIFFORD Certified Shorthand Reporter 12 No. 953 Expiration Date 12/31/2016 13 * * * * * * 14 15 16 17 18 19 20 21 22 23 24 25