1 1 2 3 KERR COUNTY COMMISSIONERS' COURT 4 Regular Session 5 Monday, March 28, 2016 6 9:00 a.m. 7 Commissioners' Courtroom 8 Kerr County Courthouse 9 Kerrville, Texas 78028 10 11 12 13 14 15 16 17 18 19 20 21 22 23 PRESENT: TOM POLLARD, Kerr County Judge H. A. "BUSTER" BALDWIN, Commissioner Pct. 1 24 TOM MOSER, Commissioner Pct. 2 JONATHAN LETZ, Commissioner Pct. 3 25 BOB REEVES, Commissioner Pct. 4 2 1 I-N-D-E-X 2 NO. PAGE 3 *** Commissioners' Comments 4 1.1 Recognition of the 2015 Texas Rain 7 Catcher Award from Texas Water 5 Development Board. 6 1.2 Public Hearing regarding the Revision of 12 Plat for Lot 35 and part of Recreational 7 Area Lot of the Tierra Vista Estates Subdivision, Volume 4, Page 94, Pct. 1. 8 1.3 Consider, discuss and take appropriate 12 9 action for the Court's Final Approval regarding the Revision of Plat for Lot 35, 10 and part of Recreational Area Lot of the Tierra Vista Estates Subdivision, Volume 4, 11 Page 94, Pct. 1. 12 1.4 Consider, discuss and take appropriate 13 action regarding stipend for the City of 13 Kerrville's Emergency Management Coordinator and costs related to training required 14 through the State Emergency Management. 15 1.5 Discussion regarding the Flood Warning 18 System. 16 1.6 Public Hearing regarding the Revision of 31 17 Plat for Lots 4-A and 4-B of Sheppard Hills Estates, Volume 7, Page 38, Pct. 1. 18 1.7 Consider, discuss and take appropriate 31 19 action for the Court's Final Approval regarding the Revision of Plat for Lots 20 4-A and 4-B of Sheppard Hills Estates, Volume 7, page 38, Pct. 1. 21 1.8 Consider, discuss and take appropriate 35 22 action for the Court to accept Preliminary Revision of Plat for Lots 13, 14, 17 and 23 18 of Dewberry Hollow Section One, Plat Record Volume 3, Page 89 and Set a Public 24 Hearing, Pct. 1. 25 3 1 I-N-D-E-X 2 NO. PAGE 3 1.9 Consider, discuss and take appropriate 37 action on request to extend User Agreement 4 for use of Flat Rock Lake Park for soccer tournaments/practices. 5 1.10 Consider, discuss and take appropriate 38 6 action to set a Public Hearing on May 9, 2016 at 9:10 a.m. to consider, discuss and 7 take appropriate action on a petition to vacate, abandon, and discontinue a 0.12 mile 8 portion of the end of Ginger Road, Pct. 1. 9 1.11 Consider, discuss and take appropriate 40 action to approve the Basic Financial 10 Statement and Supplementary Information Audit Report for the period ending 11 September 30, 2015 and the Federal and State Single Audit Report for the period 12 ending September 30, 2015. 13 1.9 Consider, discuss and take appropriate 51 action on request to extend User Agreement 14 for use of Flat Rock Lake Park for soccer tournaments/practices. 15 1.12 Consider, discuss and take appropriate 58 16 action regarding the replacement and opening of the position for the Kerr County 4-H 17 agent position. 18 1.13 Consider, discuss and take appropriate 59 action to determine whether to allow the 19 retail fireworks permit holders to sell fireworks to the public in celebration of 20 San Jacinto Day, pursuant to Texas Occupations Code, Section 2154.202(h). 21 1.14 Consider, discuss and take appropriate 62 22 action regarding Chapter 381 Economic Development Agreement between County of 23 Kerr and Fox Tank Company. 24 1.20 Consider, discuss and take appropriate 66 action to terminate contract with Alamo 25 Insurance Group for supplemental health care. 4 1 I-N-D-E-X 2 NO. PAGE 3 1.21 Consider, discuss and take appropriate 73 action to change agreement for broker of 4 record for supplemental health care to SWBC Employee Benefits Consulting Group. 5 1.23 Consider, discuss and take appropriate 75 6 action to approve John Hancock Life Insurance as an approved vendor/option 7 for Kerr County employees 457 supplemental Retirement Plan. Edward Jones office of 8 Kendall Davison and Guy Overby will the local services, Financial Advisor for 9 the plan. 10 1.15 Consider, discuss and take appropriate 91 action to ratify and confirm an Amendment 11 to Agreement for Community Development Block Grant Administration Services 12 between Kerr County and GrantWorks for Contract #7215045. 13 1.16 Consider, discuss and take appropriate 93 14 action on request from Hermann Sons Lodge to close Altenheim Road April 23rd from 15 9:00 a.m. to 7:00 p.m. during the 100-Year Celebration. 16 1.17 Consider, discuss and take appropriate 95 17 action adopting policy regarding sale or lease of county property by sealed bids 18 or sealed proposals. 19 1.18 Consider, discuss and take appropriate 97 action appointing a committee and 20 designated representative for the sale or lease of county real property by sealed 21 bids or sealed proposals. 22 1.19 Consider, discuss and take appropriate 101 action regarding future use of recycling 23 center for central maintenance department. 24 25 5 1 I-N-D-E-X 2 NO. PAGE 3 1.22 Consider, discuss and take appropriate 112 action to approve Kerr County Property 4 Renewal Questionnaire with Texas Association of Counties Risk Management 5 Pool which will renew July 1, 2016 and have County Judge sign same. 6 1.24 Consider, discuss and take appropriate 122 7 action regarding signage for county park rules. 8 1.25 Consider, discuss and take appropriate 129 9 action regarding capital improvements at all county parks. 10 4.1 Pay Bills. 131 11 4.2 Budget Amendments. 132 12 4.3 Late Bills. 133 13 4.4 Approve and accept Monthly Reports. 133 14 5.1 Reports from Commissioners/Liaison 134 15 Committee Assignments as per attachment. 16 5.2 Reports from Elected Officials/Department 136 Heads. 17 5.3 Reports from Board, Commissions and 138 18 Committees. a) City/County Joint Projects or 19 Operations Reports b) Other 20 Adjournment 138 21 22 23 24 25 6 1 THE COURT: All right. It's 9 a.m. on 2 Monday, March 28, 2016, and the Kerr County 3 Commissioners' Court is in session. Commissioner 4 Baldwin will lead us this morning in prayer and the 5 pledge. 6 COMMISSIONER BALDWIN: Well actually, Judge, 7 I have a special guest that's going to do that for us. 8 And he's the director of UGRA, but he's better known as 9 our friend Ray Buck. 10 MR. BUCK: Thank you. 11 COMMISSIONER BALDWIN: Thank you, Ray. 12 (Prayer and Pledge of Allegiance.) 13 JUDGE POLLARD: Okay, well this part of the 14 session this morning is open for any citizen that wants 15 to speak on a subject that's not on the agenda today. 16 If so, please step up to the podium, identify yourself 17 and your address, name and address, and limit your 18 comments to three minutes, please. Is there anyone 19 wishing to speak today on matters not on the agenda? 20 All right. There being none, we'll proceed 21 to comments from Commissioners and the County Judge to 22 recognize achievements of persons in their precinct or 23 to make comments on matters not listed in the agenda. 24 Mr. Baldwin, you have any? 25 COMMISSIONER BALDWIN: No, Sir, thank you. 7 1 We have a pretty good agenda today -- 2 JUDGE POLLARD: We do. 3 COMMISSIONER BALDWIN: -- and so I'll save 4 my comments for later. 5 COMMISSIONER MOSER: Nothing. 6 JUDGE POLLARD: I have of nothing. 7 COMMISSIONER LETZ: Nothing. 8 COMMISSIONER REEVES: No, Sir. 9 JUDGE POLLARD: Okay. We'll go on to item 10 1.1 on the agenda, recognition of the 2015 Texas Rain 11 Catcher Award from Texas Water Development Board, 12 Commissioner Baldwin. 13 COMMISSIONER BALDWIN: Yes, Sir. Last week 14 the County Judge and myself drove to Austin and received 15 the award, let me read this because I don't even know 16 what it is. The 2015 Texas Rain Catcher Award to the 17 Hill Country Youth Event Center in recognition of 18 exemplary efforts to promote rain water harvesting and 19 water conservation through educational and outreach 20 activities. And with this I would call us the State 21 champions. But Tom -- Judge Pollard and I drove over to 22 Austin and received that, and really the two guys that 23 should have been doing it are on the other end of the 24 table, but they were busy. But they as you -- most of 25 you know, they drove and built the new complex, AG 8 1 complex out there and this rain water catchment program 2 is a part of that. And so they really -- you guys 3 should have been there doing that, but we found out you 4 were busy. So we went, and driving through Austin 5 that's above and beyond the call of duty. 6 COMMISSIONER REEVES: And we appreciate 7 that. Thank you. 8 COMMISSIONER BALDWIN: Yeah, I know. I knew 9 why after we got there, we knew why y'all didn't want to 10 go, but we skidded in there and made an appearance and 11 had a good time, but they won't let us back. But 12 anyway, thank you. Judge, that's all I have, and I know 13 y'all have comments as well. 14 COMMISSIONER MOSER: UGRA contributed, 15 right, to that -- to our -- how many -- how many 16 gallons, Tim? 65 -- 17 MR. BOLLIER: Each one of them cost 35 18 thousand dollars -- I mean 75 thousand in gallons a 19 piece, which equals 70 thousand -- 20 COMMISSIONER MOSER: 70 thousand gallons. 21 But I think UGRA did that, did they not? 22 COMMISSIONER LETZ: I'll get to that, with 23 the details of it. I mean UGRA and so did Headwaters. 24 I mean UGRA gave ten thousand dollars and Headwaters 25 five thousand dollars, which was a big -- it wouldn't 9 1 have happened without their contribution and you know 2 they really a -- one, a lot of the thanks to them. Also 3 thanks to Commissioner Oehler. Commissioner Oehler was 4 the first one that came up with it, he's the one that 5 actually visited with both of your boards to get this 6 through, but it is -- I mean it's a great honor that we 7 got the award. 8 Barry Wall was the individual, I don't know 9 if Barry's here, I don't see him in the crowd. But his 10 company installed it. I believe this is the only -- 11 well, it is the first time I believe in states that the 12 same installer has received an award twice and Kerr 13 County is the only County to receive the award twice. I 14 believe the Crock Center also received the Rainwater 15 Catchment Award from the City of Kerrville and then we 16 received it for the Hill Country Events Center. So it's 17 a big honor. I think it does show the commitment of the 18 County and UGRA and Headwaters working together. And 19 also on water conservation, and that we're concerned 20 about it. 21 There's a -- functionally a very reason we 22 did it is that it saved a lot money. It's hard to, you 23 know, when you look at the City of Kerrville water rate 24 structure, and I'm not sure if we go into ten dollar per 25 thousand or the 350 per thousand, but either way, you 10 1 know this is saving the tax payers -- you know we use 2 that water, you know, in the neighborhood from five to 3 fifteen thousand dollars a year, we use it for all of 4 the toilets and hog washing and all that out there, so 5 it's used in the building itself. And the Road and 6 Bridge Department uses it for road work, which we have 7 to use water. 8 We also have a permit to take the water out 9 of the river occasionally, but with the drouths we've 10 had we haven't been able to do that at all, so we would 11 be purchasing water from the City for our road work if 12 we had to. So it's been a -- economically it makes 13 sense, so it's a great partnership between the three 14 entities, and very proud of the award. 15 COMMISSIONER REEVES: I agree. Like 16 Commissioner Oehler was a big force on this during my 17 time on the livestock board. Another thing that we 18 failed to remember is that it's available for our fire 19 departments, especially our volunteers when they need to 20 fill their tankers during major fires, there's a 21 connection there that's available for them to get there 22 and use it and get back to fighting the fire. So it 23 serves a variety of purposes, and they're all much 24 needed, and it does conserve our natural resources. So 25 I appreciate you putting your life on the line to go 11 1 down there Mr. Baldwin, and we thank you. I know it's 2 difficult, but somebody had to do it and y'all did it, 3 so thank you. 4 COMMISSIONER BALDWIN: You're indebted to 5 me. 6 COMMISSIONER REEVES: I figured I would be. 7 COMMISSIONER LETZ: Judge, may we have a 8 photo with you and the representatives from Headwaters 9 and UGRA holding up that award? 10 JUDGE POLLARD: How about the whole 11 Commissioners' Court. 12 COMMISSIONER LETZ: I don't believe that 13 I'll fit in. 14 COMMISSIONER MOSER: Do we have a wide angle 15 lens? 16 (Photo Session.) 17 COMMISSIONER BALDWIN: Judge, you have a 18 comment to make on that one? 19 JUDGE POLLARD: Hu? 20 COMMISSIONER BALDWIN: Do you have any 21 comments to make on that one? 22 JUDGE POLLARD: No, I didn't have anything 23 to do with that project. 24 COMMISSIONER BALDWIN: You're not going to 25 tell about us how we skidded up to that building. 12 1 JUDGE POLLARD: Actually, we were late. We 2 were supposed to be there at 9:30, we got there about 3 9:40 outside, and still had to go inside, but there was 4 some nice long winded lady that was up there talking 5 about the project first before they made the award. So 6 we were told where to go sit down, we went up and sat 7 down and she finished and we got up, and had the awards, 8 we were right on time for the award. 9 JUDGE POLLARD: Okay. Item 1.2, this is a 10 public hearing regarding the revision of plat for lot 35 11 and part of recreational area lot of the Tierra Vista 12 Estate Subdivision, volume 4, page 94, Precinct 1, 13 Mr. Hastings. 14 MR. HASTINGS: Public hearing part. 15 JUDGE POLLARD: Okay. Anybody wishing to 16 speak? Okay, there being no one, the public hearing is 17 closed. And now we'll get to Charlie. 18 Item 1.3 consider, discuss and take 19 appropriate action for the Court's final approval 20 regarding the revision of plat for lot 35, and part of 21 recreational area lot of the Tierra Vista Estate 22 Subdivision, volume 4, page 94 in Precinct 1. 23 MR. HASTINGS: Thank you. We discussed this 24 several weeks ago when we set the public hearing for 25 today, but we just had the public hearing. Again, just 13 1 to remind us, it's going to change the lot line to fix 2 where a house was built over a property line in that 3 subdivision. And the home owner association and the 4 home owner agreed to this correction of revision of 5 plats. 6 So at this time we're asking the Court for 7 their final approval regarding the revision of plat for 8 lot 35 and part of the recreational area lot for Tierra 9 Vista Estates going forward, page 94, Precinct 1. 10 JUDGE POLLARD: Is there a motion? 11 COMMISSIONER BALDWIN: I will make one, upon 12 the recommendation of the County Engineer, I move for 13 approval. 14 COMMISSIONER LETZ: Second. 15 JUDGE POLLARD: It's been moved by 16 Commissioner Baldwin, seconded by Commissioner 3, Letz, 17 for approval of the Court's final approval regarding the 18 revision of plat for lot 35 and part of recreational 19 area lot of Tierra Vista Estates Subdivision volume 4, 20 page 94 in Precinct 1. Is there any further discussion 21 or comment? Not very talkative today. Okay. Those in 22 favor of the motion signify by raising your right hands. 23 It's four zero, unanimous. 24 1.4 consider, discuss and take appropriate 25 action regarding stipend for the City of Kerrville's 14 1 emergency management coordinator and costs related to 2 training required through the State emergency 3 management. Commissioner Baldwin. 4 COMMISSIONER BALDWIN: Thank you, Sir. I 5 noticed under the old program before we appointed our 6 coordinator over here, the County paid a stipend to the 7 City for the emergency management coordinator, and as 8 well as sharing in the cost of the telephones and that 9 kind of thing, and I don't have a problem with sharing 10 with the phones, but I don't know about paying the 11 stipend to a City employee when we have our own 12 employee. So it's my opinion that we need to clean that 13 and do it in the right way, but I certainly am opening 14 it up to you guys to make comments. 15 COMMISSIONER MOSER: Well, I think this has 16 been discussed a lot of times in the past, especially in 17 the past year and a half, when we talked about having 18 establish emergency management coordinator for the 19 County, which we've done. Dub Thomas is it. 20 I think most of the 95 hundred per year when 21 it's a stipend to the former -- or to the chief -- fire 22 chief and the City who was serving as emergency 23 management coordinator, and he did that for the whole 24 County. So Dub and the current City emergency 25 management coordinator have redone the plan, and it's 15 1 extremely well done, and so I think the stipend needs to 2 be -- I'm with Commissioner Baldwin, we need to clean 3 that up and not pay that for that service anymore since 4 it's no longer needed for the County, by the County. 5 COMMISSIONER LETZ: Oh, I agree. I just 6 wanted if the -- I see representatives from the City 7 here, if there's another side to it. If not, then I 8 agree that we should. 9 COMMISSIONER BALDWIN: We'll get to them. 10 You guys are first though. 11 COMMISSIONER REEVES: I don't think we 12 should be paying two payments and my question is 13 probably more to legal. What is the process to go 14 through not to -- if we choose not to pay, just vote for 15 it, or is there some notice time, what do we need to do? 16 MRS. STEBBINS: I think there probably 17 should have some conversation with them. They sent over 18 to Brenda when she asked about that, Sandra sent over a 19 number of a court orders that referenced the two hundred 20 dollars a month stipend for the emergency management 21 coordinator, and that order doesn't say that there 22 should be a two hundred dollars a month stipend, and 23 neither does the plan, the emergency management plan, 24 and so I can't find anything in writing that says we're 25 obligated to pay them this stipend, and maybe I'm 16 1 missing something. But my advice is we probably should 2 have some communication with them about it, and then if 3 it's in an agreement that I don't have in my hands, then 4 we'll need to amend that agreement. 5 COMMISSIONER BALDWIN: Maybe we could get 6 them to give us the two hundred back. That's a joke, 7 Chief. 8 CHIEF SMITH: Good morning, Commissioners, 9 how y'all this morning? I have no comment on it. I 10 think y'all have your own emergency management 11 coordinator at this time. And it seems that the two 12 City and the County's coordinator working extremely well 13 together. So I think that's y'all's option if you 14 choose to do so. 15 COMMISSIONER MOSER: So it sounds like the 16 action is for the the County attorney and the Auditor to 17 get back with the City and research it and see what 18 there is and have that discussion. 19 COMMISSIONER LETZ: And conversely, I mean 20 the County Judge can send a letter to the City Manager 21 or Mayor, whatever he wants to, and to say we can find 22 nothing that says that we're obligated to pay this, and 23 because of the change in emergency management 24 coordinator you know such and such a time we'll stop 25 that payment unless there's something that we're 17 1 missing. 2 COMMISSIONER MOSER: That's fine, too. 3 CHIEF SMITH: I'll have that conversation 4 with the City. We just happened to see it on the agenda 5 this morning and come over for it. But I'll look and 6 see if there's anything in writing and obligation on our 7 side, but I think it's probably going to be y'all's 8 decision. 9 THE REPORTER: Excuse me, what is your 10 name? 11 CHIEF SMITH: Danny Smith, Fire Chief, City 12 of Kerrville. 13 COMMISSIONER MOSER: Thank you, Danny. 14 JUDGE POLLARD: Would a motion be 15 appropriate that if nothing can be found in writing 16 requiring the two hundred dollars then let's go ahead 17 and give formal notice to the City. 18 COMMISSIONER LETZ: That's my motion right 19 there, you expressed it very well, Judge. 20 COMMISSIONER MOSER: And I second it. 21 JUDGE POLLARD: It's been moved and seconded 22 that we -- as I stated just now, I won't try to repeat 23 it. Any further comment or discussion about it? If not 24 then those in favor of the motion signify by raising 25 your right arm, it's four zero, unanimous. 18 1 Item 1.5 discussion regarding the flood 2 warning system, Commissioner Moser and our Emergency 3 Management Director Mr. Dub Thomas. 4 COMMISSIONER MOSER: Thank you, Judge. As I 5 think as we looked at the need for emergency management 6 over the last 18 months or so and realizing that the two 7 most probable things that were going to happen in Kerr 8 County is either flood or fire. And if flood or fire 9 happens, the majority of it's probably going to be in 10 the County itself. And we discussed at one time, I 11 believe with the Sheriff and he gave us an update on 12 what we have in place for warnings for flood, if in fact 13 they do occur and when they occur, and the system by 14 which that's done. And what it appears now, okay, and 15 this is for discussion so everybody can understand it 16 before we propose to take any action, there are some 17 systems that are available that are used by other parts 18 of the state. Even though this is probably one of the 19 highest flood-prone regions in the entire state where a 20 lot of people are involved, their systems are state of 21 the art. Dub set up a meeting with UGRA, and myself and 22 Dub and some other folks, and we went over to New 23 Braunfels the other day to the Water Oriented 24 Recreational District, WORD, okay. And they have a 25 fabulous system over there, so with that need then Dub 19 1 discussed what they have and what he thinks from 2 emergency management coordinator is required, and then 3 we got the UGRA Board here, part of them, and they 4 discussed this last week, too, so we said let's see if 5 we can't keep this discussion going, we understand what 6 the need is, and then take the next step at a future 7 meeting of how we proceed forward. So -- 8 MR. THOMAS: Yes, Sir, thank you. About a 9 month and a half ago or two months ago Mr. Black with 10 UGRA got in touch with me about looking at updating our 11 flood warning system. And like Commissioner Moser said 12 we went over and looked at one in Comal County, which is 13 a -- it's a pressure plate system, it's run by solar and 14 has loud sirens, 13 decibels, I believe that can be 15 heard for three mile distance. 16 The current flood warning resources we have 17 now is a Mark Ten wireless traffic warning system, the 18 GBRA rainfall monitoring system which GBRA does not 19 quality assure their data. You USGS water alert, which 20 is just the stream flow gaging stations here in Kerr 21 County. And then there's a UGRA water and sediment 22 control based sensor, but those aren't really flood 23 control or flood warning systems. What I'm looking for 24 is I think we need a system that can be operated or 25 controlled by a centralized location where -- whether 20 1 it's the Sheriff's communication personnel, myself or 2 whatever, and it's just a redundant system that will 3 compliment what we currently have. 4 COMMISSIONER MOSER: I think that -- I think 5 compared to what we have as Dub described to what Comal 6 County has, it's night and day. Their system -- what do 7 they have Dub, like about ten? Do they have ten, seven 8 or ten -- 9 MR. THOMAS: Had 8 -- 10 COMMISSIONER MOSER: Gages. 11 MR. THOMAS: 8 gages. 12 COMMISSIONER MOSER: They're all autonomous, 13 their all solar powered. If there's a flood or rising 14 water, it senses it and goes to the software in the 15 system, it communicates back to a central system. And 16 if it can't communicate directly with the central 17 system, it communicates into the next sensor downstream, 18 which can communicate to the central system. It goes 19 into a system which analyzes what's happening, and it 20 alerts -- it alerts people that are like the emergency 21 management coordinators on their cell phones exactly 22 what's happening, so it gives plenty of warning, and in 23 addition to that, the sirens which you know cover the 24 entire, they overlap, so they get an audible throughout 25 that entire region over there if flooding is eminent. 21 1 And I think Blanco and Hayes County is looking at doing 2 something like this now, so I think here that today is 3 just say look, we think that there's an enhancement, 4 we're not here to propose the UGRA board or the 5 Commissioners' Court what we -- what it is okay, I think 6 that would be the next step is to identify what we think 7 the requirements would be, some options on how to do it, 8 what the cost would be, what grants are available, what 9 funding could be available, and our flood plain 10 administrator's here. He did this -- or who'd you do it 11 for? 12 MR. THOMAS: Bexar County. 13 COMMISSIONER MOSER: Where? 14 MR. THOMAS: Bexar County. 15 COMMISSIONER MOSER: Bexar County. So he 16 did this, the engineering to lay out the concept for 17 them and then he implemented it. And I think that would 18 be our next step we probably bring back to the Court and 19 the UGRA board and see if we can't do something, along 20 with the City. Okay. So I think the three entity's if 21 this County can do something and do a lot toward 22 protecting the City. It's not hugely expensive. I 23 think they're units why like about 40 thousand dollars 24 each, as I recall, initially. 25 MR. THOMAS: Yes, Sir. 22 1 COMMISSIONER MOSER: And then a couple 2 thousand dollars a year to maintain and manage their 3 functional and operational. 4 MR. THOMAS: And the current one that we 5 have, it will give -- all it does is flashing light. I 6 mean all -- that's all you get at river crossings or 7 wherever they're located at. This one gives an audible 8 alert 13 decibels, which can be heard for three miles. 9 And it will also -- I can also set off the alert via my 10 cell phone. 11 JUDGE POLLARD: How many locations would you 12 think we'd have to have, Dub? 13 MR. THOMAS: I think that's something that 14 myself and UGRA and the flood plain manager need to take 15 a look at and try to determine what those locations 16 would be and that would determine how many sites we want 17 to put them up at. 18 COMMISSIONER MOSER: That would be in the 19 next step, what's the -- what's the concept, what's the 20 preliminary plan for doing that, Judge, and then you 21 know once -- and the people that did this for Comal 22 County and WORD was High Sierra, I believe was the name 23 of the company. They've done this all over the United 24 States, they're very professional, have a great system. 25 The person who came to speak to us at WORD the other day 23 1 was a former emergency management coordinator for Harris 2 County, and he's a local representative for High Sierra, 3 and he said he would be willing to come to Kerr County, 4 and guide us through what they would recommend, and so I 5 think that would be the next step. I think it needs a 6 little bit of engineering up in the front to determine 7 how many, and what the options are and whether or not we 8 could phase it, and what the cost would be, and what 9 funds are available. I think that Mike Allen and some 10 of the folks talked with Andy Murr about finding some 11 FEMA funds for this. So there's isn't anything 12 happened. It's just a bunch of talking right now. So 13 that's what we're doing today is make people aware of 14 probably a need to see if we in fact need it and what it 15 would cost to do it. 16 COMMISSIONER LETZ: I believe there was some 17 communication with some water development board 18 emergency funding, is that going to come about, Ray? Or 19 I know that the Governor's initiative -- 20 MR. GARCIA: The Governor appointed 6.8 21 million dollars for emergency flood planning. The 22 conversation that President Allen and I, and Director 23 Wayne Musgrove had with Andy Murr was based on that, is 24 it possible for you to get some of that money, or the 25 County get some of that money in partnership, and the 24 1 answer is we don't know right now. We don't know if 2 it's a grant or they just hand it out. But 3 representative Murr's office is investigating that. 4 COMMISSIONER LETZ: Well, I think it's 5 something we certainly need to look into. 6 COMMISSIONER BALDWIN: I do, too. 7 COMMISSIONER LETZ: It's just -- it's 8 something that -- and I think the Governor's, I guess 9 because of the flood in Blanco and Wimberly and that 10 whole area, I think is kind of on that priority, and 11 Austin. So it's a good time to really look into it. 12 COMMISSIONER MOSER: Well, I think what we 13 do is not take action today but come back with some 14 concepts and some proposals, both to this board and 15 possible funding and -- or this commission and Court, 16 and UGRA board, and also communicate with the City, 17 through Danny, with your folks, and see what the 18 cooperative efforts between the three entities could be. 19 COMMISSIONER REEVES: Dub, you mentioned in 20 the current system, I guess you're referring to what 21 like what we see at the new bridge at Hunt or out on 22 Goat Creek Road by KOA? 23 MR. THOMAS: Yes, Sir. 24 COMMISSIONER REEVES: Flashing lights. I 25 believe Mr. Hastings and I visited with Mr. 25 1 Cower(phonetic) out at TxDOT, and that just simply 2 notifies you that water's over the bridge. 3 MR. THOMAS: Yes, Sir. 4 COMMISSIONER REEVES: And what you're 5 proposing is much more needed as far as alarms to let 6 the people know -- 7 MR. THOMAS: Yes, Sir. 8 COMMISSIONER REEVES: -- in outlying areas? 9 MR. THOMAS: Yes. Because if you look at 10 the RV parks that are along the river and those types of 11 places, and none of these systems are going to work very 12 well unless everybody's connected to code red anyway. 13 But I think an audible system located at strategic 14 points along the river would give those folks a needed 15 information when they need to know to get out. 16 COMMISSIONER LETZ: Dub, you might visit 17 with Kendall County and see if they would help fund 18 part of it, because of the risk of Comfort -- 19 MR. THOMAS: Yes, Sir. 20 COMMISSIONER LETZ: -- and flooding in that 21 area, and that would help, at least they could help for 22 maybe two stations. One on Cypress Creek and one on the 23 Guadalupe, on the County line. Because it's a -- 24 population wise they probably are the most at risk in 25 our area, and like I said RV parks along the river. 26 1 JUDGE POLLARD: Are they incorporated yet? 2 COMMISSIONER LETZ: No. 3 JUDGE POLLARD: Still no. 4 COMMISSIONER LETZ: No. 5 COMMISSIONER BALDWIN: Dub, I'd like to -- 6 for you to get with me, we can do it privately. I'm 7 just curious about many years ago UGRA had something 8 similar up and down the river, and for some reason we 9 threw it in the trash can. But what happened to that 10 program and what is the difference? 11 AUDIENCE: Can I speak yet? 12 COMMISSIONER BALDWIN: Not yet. I'll let 13 you know when I'm through. 14 What happened from that program and why it 15 was discarded and we're starting anew, and it sounds 16 like there's some similarities in that. But it just -- 17 I'm just curious to know that. And what -- how does red 18 alert come into this picture. Why wouldn't you include 19 red alert? 20 MR. THOMAS: You mean code red, Sir? 21 COMMISSIONER BALDWIN: Excuse me. 22 MR. THOMAS: You mean code red? 23 COMMISSIONER BALDWIN: Code red. I'm sorry, 24 yeah. Code red. Why it wouldn't carry the program as 25 opposed to loud sirens. It seems to me like a phone 27 1 call would be -- I mean we can do that privately. 2 MR. THOMAS: Okay, yes, Sir. 3 COMMISSIONER BALDWIN: Tony, what you got? 4 MR. LEONARD: As somebody that for like the 5 last 25 years has been staring at that -- 6 JUDGE POLLARD: Tony, identify yourself for 7 the Reporter. 8 MR. LEONARD: I'm Tony Leonard, the City's 9 emergency management coordinator. 10 I think what I'm hearing everything is we 11 had a state of the art system 25 years ago, with the 12 system you were talking about UGRA'S system, and it just 13 needs upgrading. And now we have three systems out 14 there, that are trying to -- they don't play together. 15 They have the TxDOT system, we have the USGS system, and 16 then I guess it's the GBRA system now. Because it got 17 transferred over GBRA and we still use -- and you can 18 still get online and look but it just hasn't been 19 upgraded, and it doesn't have any type -- the only 20 warning system is me getting up in the middle of night 21 and looking at it. You know when I know it's going to 22 rain and I know it's been raining, and literally just 23 setting the alarm on the phone to make it, to check it 24 that none of the river levels are going off. 25 When it first started off, it actually 28 1 alarmed the central fire station, it would call our 2 phones. But through the years, it just -- like a cell 3 phone you know, how they started out. It just hasn't 4 been upgraded. It needs -- you know it needs to go to 5 2.0 at least. 6 COMMISSIONER MOSER: Technology has really 7 advanced in 25 years. 8 MR. LEONARD: Yes, Sir. And that's really 9 where we're at. It was a state of the art program when 10 it came in. I think Kerr County was the only one that 11 had it in the state. And it just sat there and became 12 antiquated. But to certainly answer your question at 13 this time it still works. And anyone can get on, but 14 you have to have a -- it's a hard time drilling down 15 into -- I think Dub will testify to that, I think three 16 links. 17 MR. THOMAS: You have to extrapolate the 18 data, stream flow -- 19 MR. LEONARD: Stream flow and know what it 20 means, and I've studied it for many hours at central 21 fire station in the middle of the night and so I kind of 22 understand it, but it needs upgrading this. 23 COMMISSIONER MOSER: Good deal. 24 COMMISSIONER BALDWIN: I just remember the 25 days when the river with get up, and the Crider's would 29 1 call the Merritt's, and the Merritt's would call the 2 Baldwins, and the Baldwin's would call the Priour's, and 3 on down the river. 4 JUDGE POLLARD: Worked, didn't it? 5 COMMISSIONER BALDWIN: That worked. 6 JUDGE POLLARD: Yes. 7 SHERIFF HIERHOLZER: Real quick if I can 8 speak. If you'll remember back in those days our best 9 one to let us know what was going on was a man named and 10 our former constable named T.D. Hall out west. Because 11 every time we had a bad rain, he'd let us know we have a 12 inch or two inches up on the Divide, and depending on 13 how high it would mean it's so we're going to get so 14 much in town and so much down by Jonathan in Comfort and 15 we were able to predict it and go through that way. 16 You know the one thing we've talked about 17 all the RV parks, but the most important thing that we 18 have always run across and that's been I spent hours in 19 those helicopters pulling kids out of trees here is our 20 summer camps. And a lot of that's you know during our 21 flooding time. We'll all remember the tragedy down at 22 Pot O' Gold, the Hermann Sons, okay, and it's a very 23 important issue. So I would definitely encourage it to 24 where we can go in the way code red works with it is 25 unfortunately a lot of people are not signed up for code 30 1 red, and you can't get them all signed up. A lot of the 2 people don't have -- you know we saw some of that happen 3 over in Wimberly and that because those people didn't 4 get that phone notice from their similar system or code 5 red. So yes, you need both. You need the sirens, and 6 you need Code Red to try and make sure we'll notify 7 everybody as we can when it's coming up. 8 COMMISSIONER BALDWIN: Thank you, Rusty. 9 COMMISSIONER MOSER: Well, I think it sounds 10 like it's pretty unanimous that the three entities think 11 that there's something needs to be done that would 12 define how you -- we can improve it and come back, the 13 the respective entities, and present the story, so -- 14 COMMISSIONER LETZ: And who's -- you're 15 going to -- you and Ray and Tony are going to keep -- 16 and, Dub, you're going to keep it moving. 17 COMMISSIONER MOSER: Yeah, working with UGRA 18 and I'll be happy to do it, and I think we get since 19 John has done it for another County, we'll get John 20 involved, and see what we can do to come back with a 21 specific setup, not the plan, but the way how we proceed 22 forward with it, so we can define that, okay. 23 JUDGE POLLARD: All right. Is that all 24 about this? 25 COMMISSIONER MOSER: That's it. Thank you. 31 1 JUDGE POLLARD: Let's to go item 1.6. This 2 is a public hearing regarding the revision of plats for 3 lots 4-A and 4-B of Sheppard Hills Estates, volume 7, 4 page 38, Precinct 1. Is there anybody wishing to speak 5 in the public hearing? There being none the public 6 hearing is closed. 7 Now go to item 1.7 consider, discuss and 8 take appropriate action for the Court's final approval 9 regarding the revision of plat for lots 4-A and 4-B of 10 Sheppard Hills Estates volume 7, page 38 in Precinct 1, 11 Mr. Hastings. 12 MR. HASTINGS: Thank you. This again is 13 just a reminder we just had the public hearing and we 14 went over this several weeks ago, but the property 15 owners are wanting to change their lot line in between 16 the lots to accommodate a fence. And I just visited 17 with Don Voelkel, he's been putting this together and he 18 had some issues, I think over the weekend, getting some 19 signatures on the plats, so the plat doesn't have -- is 20 missing one of the signatures, is that right, from one 21 of the property owners? 22 MR. VOELKEL: Yes. I'm Don Voelkel, 23 Kerrville Texas. One of the owners has a lien and for 24 them to transfer the land it has to be released by the 25 lender, and that really -- the process hasn't gone 32 1 through full circle yet. So I don't know if y'all want 2 to approve it contingent on getting that approval, or if 3 you want to wait until next meeting. And one of the 4 issues I think we need to revise I think in our 5 subdivision rules if one man owns two lots and moves a 6 line, that's not a problem. 7 But in this situation to move this line, 8 each owner has to convey back and forth slivers. Well 9 that's not addressed by when do we do that, and what 10 I've been doing is after the approval of the Court 11 prepare those instruments, let them convey them, so that 12 when we sign the plat they own the lots as presented. 13 But I think we need to address that in 14 our -- when we revise that to be able to incorporate an 15 avenue to get that done. Because it's not addressed in 16 the rules. And that's one of the issues that's come up 17 now for him, for the man who has the lien to convey the 18 sliver to the neighbor. The lender has to release that 19 to be able to get a warranty deed to be able to own the 20 sliver of land to file the re plat of the revision plat. 21 So however y'all want to do it, if y'all 22 want to approve it contingent on getting that done or if 23 you want to wait until the next meeting and put it back 24 on. 25 COMMISSIONER BALDWIN: I'm not real big on 33 1 contingency stuff -- 2 MR. VOELKEL: That's fine if y'all want to 3 wait until the next meeting. 4 COMMISSIONER BALDWIN: -- what may or may 5 not come. So I'd prefer to do it in the next meeting 6 and do it clean and do it right the first time. 7 MR. VOELKEL: And I'll incorporate this 8 with -- 9 JUDGE POLLARD: Well, will we have to have 10 another public hearing for that? 11 COMMISSIONER BALDWIN: I don't know that. 12 No, I guess not. 13 JUDGE POLLARD: See that's why I've done it 14 with a contingency might avoid that. 15 COMMISSIONER LETZ: We don't need a public 16 hearing. 17 JUDGE POLLARD: Hu? 18 COMMISSIONER LETZ: We don't need a public 19 hearing. We're not changing the plat. 20 JUDGE POLLARD: What does our legal counsel 21 say? 22 MRS. STEBBINS: I don't think we need 23 another public hearing. 24 JUDGE POLLARD: You don't? 25 MRS. STEBBINS: No, Sir. 34 1 COMMISSIONER LETZ: First, I've never 2 seen -- what's a variable with easement? 3 MR. VOELKEL: The original easement that was 4 done when they originally re platted those lots. This 5 was originally Lot 4 and went to 4-A and 4-B, and now 6 we're going to revise that again, I wasn't involved when 7 that was done, but there was apparently not enough width 8 to put it into two, so they made them put an easement 9 for access. And both of them had access going in that 10 easement, and now we're switching and we're moving that 11 lot line down, and there's a fence that we're going to 12 use and part of that easement was across the fence. So 13 we've abandon that and it's not just a 60 foot easement, 14 it follows that line and it comes back to the fence. If 15 you look on the plat it's just kind of narrowing it down 16 a little bit. So it's not 60 foot all the way. It 17 starts at the road a little bit wider than it gets to in 18 the back. And the road is within that shaded area is 19 the new variable width easement. 20 JUDGE POLLARD: The easement as described by 21 the perimeter of it and not a center line. 22 MR. VOELKEL: Well, on the original plat it 23 was just a 60-foot wide strip going back. And it stays 24 60 feet the whole way. Now, with that fence that they 25 built within that easement, we've chopped off the part 35 1 that's not -- 2 JUDGE POLLARD: So you're now describing it 3 with the perimeter of the easement? 4 MR. VOELKEL: I've got dimensions on there, 5 and it's shaded. And so it's obvious where it is. It's 6 just not a straight full 60 foot wide anymore. 7 COMMISSIONER LETZ: Well, I see what you're 8 doing because the width is variable. But it's this 9 width and -- 10 COMMISSIONER REEVES: It's defined on the 11 plat is what you're saying. 12 MR. VOELKEL: Right. It's not a straight 60 13 foot. 14 COMMISSIONER LETZ: Okay. That makes sense. 15 MR. VOELKEL: So we'll just wait until the 16 next meeting. 17 COMMISSIONER LETZ: Yes. 18 JUDGE POLLARD: Okay. Let's go to item 1.8, 19 consider, discuss and take appropriate action for the 20 Court to accept the preliminary revision of plat for 21 lots 13, 14, 17 and 18 of Dewberry Hollow, section one, 22 plat record volume 3, page 89, and set a public hearing. 23 Mr. Hastings. 24 MR. HASTINGS: Thank you. Louis Salfi owns 25 lot 13, 14 and 17, and Joseph Mosty owns lot 18. 36 1 They're all one acre or better, this revision of plat 2 would create lot 17R, 1.68 acres, and lot 18R, 3.21 3 acres, and take the smaller lots and make them bigger. 4 There were some structures that are currently -- they 5 cross over the lot lines. And this revision of plat 6 would fix this issue and also allow the property owners 7 to change their lot size. 8 The water provider for this area is Aqua 9 Texas. And the minimum lot size in our subdivision 10 regulations would be one acre, they would be well over 11 that. 12 At this time we're asking the Court to 13 accept the preliminary revision of plat for lots 13, 14, 14 17 and 18, at Dewberry Hollow, section one, plat record 15 volume 3, page 89 and set a public hearing for May 9th, 16 2016 at 9 a.m., Precinct 1. 17 COMMISSIONER BALDWIN: On the recommendation 18 of the County Engineer, I move for approval. 19 COMMISSIONER REEVES: Second. 20 JUDGE POLLARD: It's been moved and 21 seconded, moved by Commissioner Baldwin and seconded by 22 Commissioner Letz(sic) that the Commissioners Court 23 accept the preliminary revision of plat for lots 13, 14, 24 17 and 18 of Dewberry Hollow section one, plat record 25 volume number 3, page 89 and set a public hearing for 37 1 May the 9th at 9 a.m. Is that the correct day and time? 2 MR. HASTINGS: Yes, Sir. 3 JUDGE POLLARD: Is there any further 4 discussion? 5 MR. LETZ: For the record, Mr. Reeves 6 seconded that. 7 JUDGE POLLARD: Oh, I thought it was you. 8 Okay. For the record it was Commissioner Reeves that 9 seconded that motion. 10 Any further discussion or comment? There 11 being none, those in favor of the motion signify by 12 raising your right hands. It's four zero, unanimous. 13 All right, let's go to 1.9 consider, discuss 14 ask take appropriate action on request to extend User 15 Agreement for the use of Flat Rock Lake Park for soccer 16 tournaments/practices, Elias Gomez. Please step 17 forward, Mr. Gomez. 18 MR. GOMEZ: Good morning, Sir how you doing 19 today? 20 JUDGE POLLARD: All right. How are you? 21 MR. GOMEZ: I come today and want to know a 22 time to start a -- make the league again, in one week, 23 so -- 24 COMMISSIONER BALDWIN: I think we're going 25 to get an English and Spanish speaking person in here. 38 1 JUDGE POLLARD: Okay, hold on. Get a 2 translator in. 3 COMMISSIONER BALDWIN: Yeah. We've been 4 through this several times. 5 Are you playing soccer? 6 MR. GOMEZ: Yes, Sir. 7 COMMISSIONER BALDWIN: Every Sunday? 8 MR. GOMEZ: Yeah. Every Sunday. 9 MRS. GRINSTEAD: She's helping a customer. 10 I figured we do the timed items first. 11 COMMISSIONER BALDWIN: Yeah, that's a good 12 idea. 13 COMMISSIONER LETZ: We'll come right back to 14 it. 15 MR. GOMEZ: Okay. 16 JUDGE POLLARD: Go to 1.10, consider, 17 discuss take appropriate action to set a public hearing 18 on May 9, 2016 at 9:10 a.m. to consider, discuss and 19 take appropriate action on a petition to vacate, abandon 20 and discontinue a 0.12 mile portion of the end of Ginger 21 Road in Precinct 1, Mr. Hastings. 22 MR. HASTINGS: Thank you. Road and Bridge 23 received a request that a public hearing be set for May 24 9th at 9:10 a.m. to vacate, abandon and discontinue 25 approximately 0.12 mile portion of the end of Ginger 39 1 Road. Ginger Road is a public road, privately 2 maintained, and it's unpaved. Attached you'll find a 3 copy of petition to abandon, vacate and discontinue a 4 portion of Ginger Road. 5 Additionally a copy of an affidavit of 6 posting is attached, with pictures of the postings at 7 Kerr County Courthouse and both ends of the portion of 8 Ginger Road that are proposed to be abandoned. The 9 property owners that generated this request Wildon R. 10 and Dorthy B. Schmidt own the property on both sides of 11 the road and will revise the plat of Turtle Creek Ranch 12 Estates to combine all of their parcels into one. I 13 don't know if it's 30 or 50 acre lot, but however many 14 acres they have they'll combine it into one road after 15 it's abandon. And Road and Bridge request the Court to 16 set a public hearing on May 9th, 2016 at 9:10 a.m. to 17 consider, discuss and take appropriate action on a 18 petition to vacate, abandon and discontinue 0.12 mile 19 portion of the end of Ginger Road, Precinct 1. 20 COMMISSIONER BALDWIN: I move for approval. 21 COMMISSIONER MOSER: Second. 22 JUDGE POLLARD: Been moved by Commissioner 23 Baldwin, seconded by Commissioner Moser to set a public 24 hearing on May the 9th, 2016 at 9:10 a.m. to consider, 25 discuss and take appropriate action on a petition to 40 1 vacate, abandon and discontinue a 0.12 mile section or 2 portion at the end of Ginger Road in Precinct 1. Is 3 there any further discussion, or comment? There being 4 none, those in favor of the motion signify by raising 5 your right hands. It's four zero, unanimous. 6 Still no interpreter. 7 All right, let's go to item 1.11 consider, 8 discuss and take appropriate action to approve the basic 9 financial statement and supplementary information audit 10 report for the period ending September 30, 2015, and the 11 Federal and State single audit report for the period 12 ending September 30, 2015. 13 MRS. DOSS: Good morning. 14 JUDGE POLLARD: Good morning. 15 MRS. DOSS: We have Debra Fraser here from 16 Armstrong, Vaughan and Associates, P.C. to audit our 17 financial report from 2015. She will also talk about 18 the compliance report for the Federal and State awards, 19 and the letters of management. 20 JUDGE POLLARD: Good morning. 21 MS. FRASER: Good morning. I'd like to 22 start off by thanking Brenda and her office, they were 23 very, very nice to us, and we were very invasive, 24 probably for an entire week, and probably threw them off 25 their routine. But they were very helpful. 41 1 I'd like to say we had seven journal 2 entries, which was quite a bit less than last year, so 3 she has a lot to be proud -- or the entire department 4 has a lot to be proud of. 5 So page one this is where we've issued an 6 unmodified opinion. Basically that means that after 7 adjustments your financial statements are materially 8 correct and fairly stated. I'd like to point out on 9 page two was an emphasis of matter and basically GASB 68 10 was implemented last year. And GASB 68 adopted new 11 governmental accounting standards related to pensions. 12 And you probably heard about this for the past four or 13 five years. They had been in your notes, but now you 14 have to include them in your governmental wide financial 15 statements, which are your full accrual statements. If 16 you turn to page 19 and 20, I kind of skipped the full 17 accrual statements and go straight to the -- just a 18 modified accrual statements. 19 On page 19 and 20 you had 26.2 million in 20 total assets. Of that 24.4 million of it was cash and 21 cash equivalent and investments. You had total 22 liabilities at the end of the year, and this is all your 23 governmental funds of 1.2 million. And then you had 24 unavailable revenue, which is basically your uncollected 25 taxes of 898,000, leaving you with a total fund balance 42 1 of 24.2 million. Of that 24.2 million unassigned fund 2 balance -- or fund balance, you had 15.9 that was 3 reserved for capital projects. And then you also had 4 6.2 million is unassigned, and basically what that 5 unassigned fund balance is is it's available for you to 6 spend on unrestricted types of expenses. The GFOA 7 recommends that you have three to six months of 8 unassigned fund balance, and you had close to four. 9 Okay. Any questions on that? 10 So page 22 and 23, these are your major 11 governmental funds, and then all your other non major 12 governmental funds recorded together. At the end of the 13 year you had 27.2 million in total revenues, and you 14 actually expended 31.5; however you did expect that 15 because you had an outstanding capital projects money, 16 so you actually spent more than you brought in of 4.2 17 million. 18 And then on 24 and 25, you'll see that you 19 had other financing sources of close to 16 million, that 20 was a multitude of your bond, and then you're capital 21 lease proceeds. So at the end of the year you increased 22 your fund balance by 11.7 million, leaving you with a 23 24.2 million in fund balance at the end of the year for 24 all of your governmental funds. 25 If you turn to page 55 and 56, these are 43 1 your budget to actual general funds. It also has a 2 column for the prior year, 2014, which is your final 3 column. Your total revenues at the end of the year that 4 you brought in just for the general funds were 5 21,683,000. You actually budgeted to bring in 6 22,568,000, so you were under collections of -- by about 7 884,000. The bulk of that was in fees of office. So 8 the largest part of your variance was in fees of office. 9 Your total expenditures for the year were 21 point -- 10 21,628,000. You actually budgeted to spend 22,564,000, 11 so you spent under your budget close to $935,000.00. 12 So again, if you go straight down the center 13 column you brought in, or you had a net change in fund 14 balance of close to 20 thousand dollars increased in 15 your fund balance at the end of the year from 6.4 16 million just to 6,431,000. 17 On page 56, this is your Road and Bridge, at 18 the end of the year your total revenues were 2,747,000. 19 You actually budgeted to bring in 2,859,000. So you 20 were about 111,000 under budget there, compared to last 21 year where you brought in 2,816,000. You actually spent 22 3,241,000, you budgeted to spend 3,284,000, so you were 23 about 43 thousand under budget in your expenditures in 24 that Department. 25 If you again go midway down the column 44 1 you'll see that the net change in fund balance for this 2 particular fund was 236,000, so you increased your fund 3 balance from 516,000 to 752,000. 4 If you turn one more page over, this is your 5 required supplementary information for the Texas County 6 and District Retirement System. So this is what you had 7 to place on your financial statements this year for the 8 full accrual, and actually this is the best funded plan 9 that I've seen. So you were 90 -- almost 92 percent 10 funded. And the GFOA is recommended that you be at 11 least 75 percent funded. So again of all the cities and 12 counties we audit, you guys were the best funded. 13 COMMISSIONER LETZ: Lesson Number 1. 14 COMMISSIONER MOSER: How many is that that 15 you audit? 16 MS. FRASER: Governmental units? 17 COMMISSIONER MOSER: Well, you said it was 18 the best of all those you audit. I'm saying how many 19 did you audit? 20 MS. FRASER: 50. 21 COMMISSIONER MOSER: Wow, good. 22 MS. FRASER: If you include all the smaller 23 entities, but, yes, about 50. So your total pension 24 liability was 53.2 million, and then your net fiduciary 25 funded liability is 48.9 million, so you are left with 45 1 an unfunded net pension liability of 4.3 million. And 2 if you divide that 4.3 million by 53 you'll get that 3 91.89 percent funding. You have 13.7 million covered 4 employee payroll, and your net pension liability is a 5 percentage of covered employee payroll is 31 and a half 6 percent. 7 Actually that's all I have on the financial 8 statements. Do you have any questions? 9 COMMISSIONER BALDWIN: No. But it sure 10 is -- I sure am happy to hear that the retirement system 11 is in good shape. Definitely before Rusty gets there. 12 MS. FRASER: Well, I'm not going to go in 13 detail over the Kerr County and Federal and State 14 awards. You were in compliance -- you were in 15 compliance with all of your funding guidelines, so I 16 think that's the most important thing out of that. 17 And then we also do issue a governance 18 letter annually to our clients. And it just gives some 19 maybe possible places or opportunities that you could 20 improve in your system. One of them actually is the 21 minutes. I think you have very, very detailed minutes, 22 but sometimes it's very hard to find information within 23 those minutes. So you might want to consider doing kind 24 of like chapters in a book. Your action items at the 25 beginning and have just kind of what was approved in 46 1 those action items, and then where to find the details 2 in the minutes. And that might make them easier to read 3 for most of your constituents. 4 COMMISSIONER MOSER: Well, we can do a word 5 search. 6 MS. FRASER: Yeah, you can. 7 COMMISSIONER MOSER: Which is what we 8 normally do. 9 MS. FRASER: It is like reading a small 10 novel. I think it kind of dissuades some of your 11 constituents from reading the actual minutes and what 12 goes on with the County. 13 COMMISSIONER BALDWIN: Right. 14 COMMISSIONER MOSER: You have another major 15 expense in our next time you get an audit though, if we 16 did that. 17 COMMISSIONER LETZ: So I mean instead of us 18 having it all together, have a front section that has 19 the agenda item and then our action, agenda item, 20 action. So it's just really -- it's not changing 21 anything, and then leave the minutes the way they are in 22 the back, or break it out? 23 JUDGE POLLARD: Or like a table of contents. 24 MS. FRASER: Yes, Sir, that would be a good 25 description. More of a table of contents. 47 1 The next item were purchase orders. You 2 sometimes issue purchase orders in advance of the 3 purchase -- well, not in advance of the purchase, and 4 not always are you looking to see if your -- or the 5 departments are looking to see if their budget that's 6 possibly been overspent in that line item, and INCODE 7 has as function that you can turn on that would notify 8 you when you enter that actual purchase order, if you've 9 gone over budget in that particular line item. So 10 we're -- 11 MRS. DOSS: It's not on right now. 12 COMMISSIONER BALDWIN: You catch it by hand, 13 don't you? 14 MRS. DOSS: Yes. 15 COMMISSIONER MOSER: Kind of like a flood 16 warning system. 17 COMMISSIONER BALDWIN: We need to get you a 18 code red alert on something like that. 19 MRS. DOSS: Yes. 20 COMMISSIONER LETZ: Brenda, do we do a 21 purchase order for all purchases? 22 MRS. DOSS: Yes. 23 SHERIFF HIERHOLZER: After the fact. 24 MRS. DOSS: Yes, after the fact. I think 25 they're supposed to be done before the purchase is made. 48 1 SHERIFF HIERHOLZER: Yeah. Because normally 2 the way our's works in -- excuse me, in the Sheriff's 3 office at least, is we have an internal purchase order 4 if somebody needs to get something. They have to get an 5 internal purchase order, which has nothing to do with 6 INCODE, and if it's over two hundred dollars, I have to 7 actually approve it beforehand. Then after that goes in 8 and we get the bill, once we get the bill, is when the 9 purchase order is actually created INCODE by our 10 secretary. So it's way after the work's been done. 11 MRS. DOSS: Supposed to be done before. 12 SHERIFF HIERHOLZER: I don't believe there's 13 any way you can set that up. Not the way the system is 14 set up now, you know. And we've never ever been advised 15 should be done before, because that's why we have our 16 own internal. 17 COMMISSIONER LETZ: We'll look into that. 18 MS. FRASER: But really that -- a purchase 19 order system the reason you have a purchase order system 20 is to purchase, you know, to approve those. 21 SHERIFF HIERHOLZER: But the County had no 22 purchasing agents, so it made it hard to work. 23 MS. FRASER: Since this data for the GASB 24 68 -- actually that GASB 68 data should be reviewed on 25 your end. What happens is when you hire an employee, 49 1 that employee fills out the information, and you send it 2 out to TCDRS. And at times TCDRS may make some errors 3 in recording your census data, and that would be male or 4 female. Females tend to live five years longer. So you 5 know that's a decrease in the assumption if you're 6 wrongfully coded as a male. Your age, your hired date, 7 the number of years of service that you may have with 8 the County, or other organizations, so that has the 9 affect that it could change those assumptions which go 10 into the calculation of your retirement, so we're just 11 suggesting that those -- that census data is looked at 12 annually by your auditor or your treasurer to determine 13 if that's correct. And I already they have started 14 implementation of a system to do that. 15 The next item is in the Sheriff's office 16 control over ticket books. We have ticket books that 17 are issued but they're not issued any particular order 18 and then they're not really logged out by the patrolman. 19 So it makes it a little difficult to trace a ticket 20 through this system. And then there's no way to take 21 those tickets and compare them to the Odyssey system. 22 So we're suggesting that we think that -- consider 23 logging those out, and logging them out in order, having 24 the patrolmen sign for them and then comparing those to 25 your Odyssey system, on a maybe monthly or annual basis. 50 1 The other consideration is to purchase the 2 electronic ticket writers, and I know that's expensive, 3 but that does allow the tickets to be tracked pretty 4 carefully. 5 In your court system, we had an instance 6 where the J.P. clerk's can delete, credit or adjust 7 balances of individual tickets in the Odyssey system 8 without being detected. So we're just saying maybe once 9 a month, or daily, run a report just to make sure that 10 you've encompassed all of those tickets. Because we did 11 have a couple instances on the samples that we pulled 12 where there hadn't been followed through on on 13 dismissing a ticket, or the payment was recorded but the 14 ticket wasn't dismissed correctly. And that's actually 15 all I have. Do you have any questions on those? 16 None of those comments rose to significant 17 deficiency or a material weakness criteria. 18 JUDGE POLLARD: Thank you very much. 19 COMMISSIONER BALDWIN: Thank you. 20 COMMISSIONER LETZ: Thank you. 21 MS. FRASER: No questions? 22 JUDGE POLLARD: Okay. Let's go -- 23 COMMISSIONER LETZ: I make a motion that we 24 accept the audit as presented. 25 COMMISSIONER REEVES: Second. 51 1 JUDGE POLLARD: Okay. 2 COMMISSIONER LETZ: I made it, he seconded 3 it. I made the motion and -- 4 JUDGE POLLARD: All right. Commissioner 5 Letz moves and Commissioner Reeves seconded the motion 6 to accept the audit as presented. And is there any 7 further comment or discussion? If not, those in favor 8 signify by raising your right hands. It's four zero, 9 unanimous. 10 COMMISSIONER LETZ: How about a ten-minute 11 break. 12 MRS. GRINSTEAD: Judge. Judge, can we call 13 number 9 real quick only because they're very short 14 staffed in the clerk's office and the interpreter's 15 here. 16 JUDGE POLLARD: All right. Let's put the 17 break off for just a second, and let's go back to the 18 soccer field outfit. 19 Item 1.9 consider, discuss and take 20 appropriate action on request to extend User Agreement 21 for the use of Flat Rock Lake Park for soccer 22 tournaments and practices. We now have a certified 23 translator here, or you're not certified? 24 MS. CRUCES: No, I'm not certified. 25 (NUVIA CRUCES, interpreter, was duly sworn 52 1 in by Judge Pollard.) 2 JUDGE POLLARD: All right, thank you. 3 THE INTERPRETER: He's here because he wants 4 to be able to use the soccer field again if y'all allow 5 it. 6 COMMISSIONER MOSER: What -- 7 JUDGE POLLARD: Go ahead. 8 COMMISSIONER MOSER: What -- the agenda item 9 is for extension? 10 THE INTERPRETER: An extension yes, Sir. 11 COMMISSIONER MOSER: So what are we 12 proposing to extend? How long? 13 THE INTERPRETER: Six months to a year, to 14 be able to use the soccer field again to extend the 15 time. 16 COMMISSIONER MOSER: Okay. 17 THE INTERPRETER: I'm assuming that he's 18 been using it. 19 COMMISSIONER LETZ: Yes. 20 THE INTERPRETER: And he just wants to 21 extend the time. 22 MRS. STEBBINS: I think the initial 23 agreement asks that he come back at a six month time 24 period so you can review how it's been used, whether or 25 not you decided if you wanted to go forward. I think 53 1 you limited the initial agreement. 2 COMMISSIONER MOSER: Okay, thank you. 3 Question. There was one concern -- and I thank you, 4 Counsel, for doing that. I was saying that -- was to 5 see the compatibility between the dog run area and the 6 soccer. And from his perspective, has it been a 7 compatible work relationship between the people with 8 their dog's and his soccer operations? 9 THE INTERPRETER: Everything is compatible. 10 COMMISSIONER MOSER: Okay, because I haven't 11 heard anybody with their dog's complaining, you know, 12 about a -- non compatible conditions, so I -- 13 THE INTERPRETER: He said there was one lady 14 that came here and made a complaint, but that's about 15 it. Other than that, everything was fine. 16 COMMISSIONER BALDWIN: I never heard. 17 COMMISSIONER MOSER: Yeah, I haven't heard 18 anything. You heard anything, Tim? 19 MR. BOLLIER: No, Sir. Actually the people 20 down there enjoy these guys down there. I have nothing 21 but good words about it. 22 COMMISSIONER MOSER: Good. 23 THE INTERPRETER: He's got two questions. 24 He was wondering in order to level the property, what is 25 required, does he need like signatures or -- or what's 54 1 he need? 2 COMMISSIONER BALDWIN: Permission. 3 COMMISSIONER LETZ: How much levelling? 4 THE INTERPRETER: Like four to five acres. 5 COMMISSIONER LETZ: But how depth? 6 THE INTERPRETER: Maybe one to two inches, 7 because there's a -- lots of rocks. 8 COMMISSIONER MOSER: There will be a lot 9 more rock when you move that rock. 10 COMMISSIONER BALDWIN: There's always going 11 to be rocks. 12 JUDGE POLLARD: Ask him how he's going to do 13 that, is it going to be heavy equipment, or they going 14 to get out there with shovels or what? 15 THE INTERPRETER: He said that they don't 16 have heavy equipment, but he's got people that's willing 17 to help. He would just need the equipment. 18 COMMISSIONER LETZ: The problem I see is 19 this is in the flood plain, it's actually in the 20 floodway. And any kind of work you do, is going to have 21 to take some sort of siltation to keep it from eroding 22 if you do get a rain right after you do it. 23 COMMISSIONER MOSER: You have to have a 24 permit to do it, too, and you have to define. 25 THE INTERPRETER: He said it would only be 55 1 one inch. Just one inch. 2 COMMISSIONER REEVES: I still think in a 3 floodway we need avoid any change. 4 COMMISSIONER MOSER: I agree. 5 THE INTERPRETER: He said there's a section 6 there that just have like a lump. Just a little like 7 maybe one inch that they would like to fix. 8 COMMISSIONER BALDWIN: You staying with 9 that. 10 COMMISSIONER REEVES: I failed that one. 11 COMMISSIONER BALDWIN: Okay, here's how you 12 handle something like this. NO. It's how it's done. 13 COMMISSIONER MOSER: It's complicated to do 14 it. 15 JUDGE POLLARD: Tell him there's a Federal 16 agency that develops what the floodway is, and that 17 we're supposed to notify them and probably get a permit 18 if you change that in any respect. So it's complicated. 19 THE INTERPRETER: He said okay, but he has a 20 second question. 21 His second question is that later in the 22 future, he would like to do like events there for 23 children. Like jumping, I guess jumping games there, or 24 even football, soccer. Soccer games for children. How 25 would that -- would y'all agree to that? 56 1 COMMISSIONER MOSER: Well, is that included 2 in the agreement, because agenda item is just talking 3 about extending the agreement. 4 MS. STEBBINS: No, Sir, it's not included. 5 COMMISSIONER MOSER: Okay, so you need to 6 come back with a proposal. 7 THE INTERPRETER: Are y'all going to be 8 approving the extension? 9 COMMISSIONER MOSER: We're going to decide. 10 JUDGE POLLARD: It will not be an extension. 11 It will be a modification -- but really a new agreement 12 because you got new subject matter in it. He's going to 13 come back with a proposal for it, and at that time we 14 decide whether you want it or not. 15 COMMISSIONER MOSER: Well, the agenda item 16 today is whether or not to extend the existing 17 agreement. 18 THE INTERPRETER: Yes. 19 COMMISSIONER MOSER: And I would make a 20 motion that we extend the existing agreement for one 21 year. 22 MRS. STEBBINS: And if he wants to come with 23 a proposal for some event there, we can do an agreement 24 with him for any event standing on its own. 25 COMMISSIONER MOSER: Yeah. Correct. 57 1 COMMISSIONER BALDWIN: You okay with that? 2 COMMISSIONER LETZ: I'll second, and just 3 to make it clear, that the extension would be from 4 11-24-15 through 11-23-16, just to keep it consistent. 5 THE INTERPRETER: 11-23. Okay. 6 JUDGE POLLARD: All right. It's been moved 7 and seconded that we extend the agreement until November 8 the what? 9 COMMISSIONER LETZ: 24th. 10 JUDGE POLLARD: 24th of 2016 then, as it 11 exists, that agreement as it exists. Let's see, who 12 made the motion? 13 COMMISSIONER MOSER: I did. 14 JUDGE POLLARD: And second was by 15 Commissioner Letz. All right, is there any further 16 discussion? There being none, those in favor of the 17 motion signify by raising your right hands. It's four 18 zero, unanimous. Thank you. 19 THE INTERPRETER: He said thank you. 20 COMMISSIONER BALDWIN: Let's take a break. 21 JUDGE POLLARD: It's 13 minutes after ten, 22 so we'll start from that. 23 (Recess.) 24 JUDGE POLLARD: Call everybody back in, 25 break's over. Back in session, the ten minute 58 1 break is over. Hold it down, please, we're in 2 session. 3 Next item on the agenda is item 1.12. 4 Please hold it down and please be seated. Consider, 5 discuss and take appropriate action regarding the 6 replacement and opening of the position for Kerr County 7 4-H agent position, Roy Walston. 8 MR. WALSTON: Good morning, gentlemen. 9 Appreciate the opportunity and y'all allowing me to come 10 forward and ask for opening our 4-H position. Koy 11 Coffer moved on to a position in Kimble County effective 12 March 11th, and we wish her well with her future 13 endeavors, and we would like to open this 4-H Agent 14 position up again immediately, and try to get the 15 announcement out and start getting applications in as 16 soon as possible. 17 COMMISSIONER LETZ: I move for approval. 18 COMMISSIONER BALDWIN: Second. 19 JUDGE POLLARD: Moved by Commissioner Letz, 20 seconded by Commissioner Baldwin for approval of item 21 1.12 on the agenda. And that is for the opening of the 22 position for Kerr County 4-H Agent position. Any 23 further discussion? There being none, those in favor 24 signify by raise your right hands. It's four zero, 25 unanimous. 59 1 Item 1.13. Consider, discuss and take 2 appropriate action to determine whether to allow retail 3 fireworks permit holders to sell fireworks to the public 4 in celebration of San Jacinto Day, pursuant to the Texas 5 Occupations Code, section 2154.202(h). 6 Turn to item 13 in the agenda, you'll see 7 the backup information. And it starts off with a letter 8 from TAC saying that we have to, if we want to permit 9 sales of fireworks during that period stay the order 10 must be adopted before April first for San Jacinto day 11 period. It goes on to discuss in there other options 12 about safe areas of whether or not you want to 13 restricted fireworks, which are defined as sky rockets 14 with sticks, and missiles with fins. I think we're all 15 familiar with what they're talking about there. What is 16 the wish of the Commissioners? 17 COMMISSIONER BALDWIN: Judge, I've got a 18 couple of questions. This obviously they're just 19 increasing the holidays to deal with this issue, so like 20 we need to if the Court decides to permit the sale of 21 fireworks, the order must be adopted before April one, 22 would that be an annual thing if we just do it one time, 23 does that cover it for the next 25 hundred years or 24 what -- 25 JUDGE POLLARD: I think it's annual. 60 1 MRS. STEBBINS: Yes, Sir. 2 COMMISSIONER BALDWIN: And just do it like 3 the rest of them? 4 MRS. STEBBINS: Yes. 5 JUDGE POLLARD: And every year. 6 COMMISSIONER BALDWIN: And this won't affect 7 my being the fire marshal out at Quiet Valley, is it? 8 COMMISSIONER MOSER: It increases your 9 salary. 10 COMMISSIONER BALDWIN: It does? I would 11 make a motion for approval. 12 COMMISSIONER REEVES: Second. 13 JUDGE POLLARD: Been moved and seconded for 14 approval of -- prior to April first for allowing 15 fireworks to be -- do you want to limit it, anything 16 about any of that -- 17 COMMISSIONER BALDWIN: No, Sir. 18 JUDGE POLLARD: -- fins or anything. 19 COMMISSIONER BALDWIN: No, Sir. Just wanted 20 the opportunity to do that in case we have -- get back 21 in a drought again. 22 JUDGE POLLARD: So it's unlimited as far as 23 the present wording is concerned then, all right. Is 24 there any further discussion or comment? 25 COMMISSIONER MOSER: I think we should say 61 1 it's for the period April 16th through April 21st, 2016. 2 MRS. STEBBINS: That's -- 3 COMMISSIONER REEVES: That's specified in 4 the statute, isn't it? 5 MRS. STEBBINS: Yes, it's specified in the 6 statute. And it even has times like midnight, and -- 7 COMMISSIONER MOSER: We need to say 8 something other than San Jacinto Day, so I will amend 9 the motion. 10 JUDGE POLLARD: So it's in there somewhere, 11 I believe. 12 COMMISSIONER MOSER: I know, but our motion 13 doesn't say anything. Just talks about San Jacinto Day. 14 JUDGE POLLARD: So what dates will it be 15 permissible then? 16 MRS. STEBBINS: The 16th to the 21st of 17 April. 18 JUDGE POLLARD: Okay. Does the movant and 19 the person seconding the motion agree to the amendment 20 of the motion to that affect? 21 COMMISSIONER BALDWIN: I sure do. 22 COMMISSIONER MOSER: I think, yeah. 23 JUDGE POLLARD: All right. Did you make the 24 motion, Mr. Baldwin? 25 COMMISSIONER BALDWIN: Yes, Sir, I did. 62 1 COMMISSIONER REEVES: And I agree. 2 JUDGE POLLARD: And Mr. Reeves seconded it 3 and so agrees. All right, any further discussion or 4 comment on the motion? If not, those in favor signify 5 by raising your right hands. It's four zero, unanimous. 6 All right, let's go to item 1.14 consider, 7 discuss and take appropriate action regarding Chapter 8 381 Economic Development Agreement between the County, 9 Kerr County, and Fox Tank Company, Mr. Jonas Titas. 10 MR. TITAS: Good morning Commissioners. In 11 your packet, this is more or less an update or report on 12 the Chapter 381 tax incentive, agreed to be between the 13 County and Fox Tank from March 2012. In your packet you 14 will have a copy of that agreement, the -- there is tax 15 statements and receipts of taxes paid for 2015. 16 Employee counts and certificate of occupancy dates. 17 Based on the 381 Agreement, they are in compliance, they 18 have at 12-31, they were above 60 employees, they were 19 at 61. They are eligible for a rebate, based on their 20 improvements and machinery that they have in the 21 facility. They have paid the taxes on those, and they 22 are selling -- the value of the taxes paid on the 23 facilities and machinery comes to about 54 hundred 24 dollars, 30 percent of that based on the terms of the 25 381 Agreement, it's graduated down, starts 50 percent 63 1 down to over five years down to ten percent. 30 percent 2 this year would be about 16 hundred dollars. And just 3 reporting to you all and asking for your blessing to 4 work -- in the past we worked with Jeannie, and I assume 5 this year maybe we work with Brenda to begin processing 6 this rebate on taxes paid. 7 COMMISSIONER MOSER: I move that we -- 8 MRS. DOSS: May I say something first? 9 COMMISSIONER MOSER: Sure. 10 MRS. DOSS: According to the agreement the 11 equipment is not included in the tax rebate. If you 12 look on page two of item 1.1 and on item 1.2, it defines 13 what property is in Exhibit A, and it's based only on 14 the land. 15 COMMISSIONER MOSER: So my question would be 16 in light of that then, are they in compliance and have 17 they met the requirements? 18 MRS. DOSS: Also, I need to -- in order to 19 pay them, I would need the tax certificates for the 20 property, and I need a sworn compliance statement of 21 the -- that sets out that they are in compliance with 22 the items on page four. 23 MR. TITAS: We will work with Brenda to 24 provide all that information. 25 COMMISSIONER MOSER: So not having that, 64 1 then how can we approve it? We don't know they're in 2 compliance because they haven't sworn to it, is what 3 you're saying? 4 MRS. DOSS: Yes, Sir, I need documentation. 5 COMMISSIONER MOSER: So I think we need to 6 come back on this Jonas. 7 MR. TITAS: All right. Well, I'm working 8 with Brenda and will get all the necessary data that she 9 requires. 10 MRS. DOSS: Thank you. 11 COMMISSIONER BALDWIN: But let me ask you a 12 question right quick though. One of the requirements is 13 to have 60 employees. 14 MR. TITAS: Yes, Sir. 15 COMMISSIONER BALDWIN: And that wasn't based 16 on a percentage to do anything wonderful and fantastic 17 or anything? 18 MR. TITAS: It was based on -- this 19 particular -- there's several different agreements. 20 This particular agreement was based on their 21 establishing a facility in Kerr County and hiring 60 22 employees. 60 percent live and reside in Kerr County, 23 to get paid a minimum of 15 dollars an hour, I believe 24 that that's it. 25 COMMISSIONER BALDWIN: So the requirement is 65 1 to have 60 employees and they have 61? 2 MR. TITAS: They has 61 at 12-31-15, yes. 3 December 31st. 4 COMMISSIONER BALDWIN: Okay. 5 COMMISSIONER LETZ: Actually very happy that 6 they're as busy as they are. 7 COMMISSIONER BALDWIN: I'm surprised. 8 COMMISSIONER LETZ: I am, too. I was 9 surprised at the number of employees out there, so that 10 sounds good. 11 COMMISSIONER MOSER: So it sounds like 12 they're in compliance. We need proof of it. 13 MR. TITAS: We'll get all the information 14 together, and then bring this back to you. 15 COMMISSIONER MOSER: It sounds like they met 16 requirements, so when you do that if they're in 17 compliance then and met the requirements, then that's a 18 green light. Okay. Excellent. 19 JUDGE POLLARD: All right. We'll go on to 20 item 1.15 consider, discuss -- 21 COMMISSIONER REEVES: Judge, could I 22 interrupt a minute. I notice we got two 10:30 items and 23 a 10:45, and I think a lot of these people are here and 24 waiting. Could we move to 1.20, 1.21, and then maybe 25 1.23, so they don't have to be sitting here since they 66 1 were here waiting. 2 JUDGE POLLARD: Is that agreeable with the 3 Court? 4 COMMISSIONER LETZ: Yes. 5 COMMISSIONER MOSER: Uh-huh. 6 JUDGE POLLARD: All right, we'll skip over 7 to item 1.20, our 10:30 item, timed item. Consider, 8 discuss and take appropriate action to terminate 9 contract with Alamo Insurance Group for supplemental 10 health care, Dawn Lantz. 11 MRS. LANTZ: Good morning, Judge, good 12 morning, Commissioners. I would like to request the 13 Court to give approval for terminating our contract with 14 Alamo insurance and for our supplemental health care, 15 and the next agenda item will be asking us to transfer 16 it over to SWBC. 17 JUDGE POLLARD: Why? 18 MRS. LANTZ: There's been a lot of changes 19 with Alamo Insurance and new staff coming in, and we've 20 been having problems, big problems and so forth with our 21 insurance products. So with the new staff coming in, 22 we're not getting the customer service that we've gotten 23 in the past, and so our insurance will stay the same, 24 we're just going to transfer our products to a different 25 broker to handle it. 67 1 COMMISSIONER BALDWIN: I agree, Judge. And 2 as a matter of fact I'll make a motion that we approve 3 item 1.20 as to terminate the contract with Alamo. 4 COMMISSIONER LETZ: Second. 5 JUDGE POLLARD: It's been moved by 6 Commissioner Baldwin, seconded by Commissioner Letz 7 that Kerr County terminate its contract with Alamo 8 Insurance Group for supplemental health care. Is there 9 any further discussion? 10 COMMISSIONER LETZ: I have a -- I guess a 11 question, and made the same question years ago when we 12 went with Alamo Insurance Group, is to -- I've always 13 been uncomfortable with just picking companies to do 14 business with. And is it going to come with another 15 agenda item coming down pretty quickly. And really 16 question to the County Attorney, do we -- is it 17 acceptable for us just to kind of pick and choose who we 18 want to do -- I mean we're not using tax dollars, so it 19 doesn't meet bidding requirements, I understand that. 20 But it is as to, you know, it certainly, I guess, by 21 allowing certain companies to do practices through 22 payroll deductions, it's certainly steering business to 23 certain companies. And that's been done in the past, I 24 believe. And my recollection with at least two County 25 Attorneys have said that we can do it. But I don't know 68 1 if I've asked you that question. So I thought I'll ask 2 you the same question as I've asked the other County 3 Attorneys. 4 MRS. STEBBINS: I agree with the other 5 County Attorneys. I think that we can do it without 6 violating any of the rules. 7 JUDGE POLLARD: Maybe the question is is it 8 advisable to do that, and not legal. Are you asking 9 about maybe public bidding, a public bidding on? 10 COMMISSIONER LETZ: Well, I'm looking at 11 one, the legal, because that's my -- the most important, 12 is the practice we've done, you know, and the question's 13 really put on the table, should we or how should we have 14 a policy, or how should we go with doing this. We do it 15 with other -- it's not just insurance, we do it with 16 quite a few other programs. 17 COMMISSIONER MOSER: But there's usually a 18 basis for selection. 19 COMMISSIONER LETZ: Not much. 20 COMMISSIONER MOSER: I mean there should be. 21 I think that's what you're saying. There oughta be 22 something other than this, I agree with Commissioner 23 Letz. There oughta be some kind of visibility into why 24 we're choosing who we're choosing. 25 COMMISSIONER LETZ: Yeah. 69 1 COMMISSIONER MOSER: And why we're getting 2 rid of Alamo because of some problems -- 3 JUDGE POLLARD: Do you have a selection 4 process that you use? 5 MRS. LANTZ: I have a lot of insurance 6 companies and vendors that do approach me in HR, and one 7 of the questions I ask a lot of them is are we all able 8 to come onto the plan without any exceptions, meaning 9 evidence of insurability, our rates don't jump real 10 high, and the ones I've met with, then can't guarantee 11 that they can take everyone on the plan. 12 Well, with these larger companies that deal 13 with these specific vendors that we have for our 14 supplemental insurances, they can carry us all as one 15 group. With the smaller agencies, they can't seem to 16 guarantee that. So that's why I pursue those companies 17 that can. 18 And I've got a Terri(phonetic) Perez, that 19 I've worked with in the past, who used to be with Alamo 20 and is no longer with them. We had a really good 21 rapport when we were working with them and now she's 22 with this other agency. And she basically knows how we 23 operate with the County with our supplemental products, 24 so that is why I reached out to Terri with SWBC to see 25 if they could take us over. 70 1 COMMISSIONER MOSER: I guess the thing is if 2 multiple companies can do it, how do you choose? Do you 3 have a criteria or policy or some way to make a judgment 4 other than you knew somebody? 5 COMMISSIONER REEVES: I don't think she 6 meant it that way. 7 MRS. LANTZ: No. 8 COMMISSIONER REEVES: You looked at what was 9 in the best interest of our employees, did you not? 10 MRS. LANTZ: Yes, yes. I wanted to make 11 sure the current insurance we have goes with us to 12 another company. We have various different employees 13 that have different circumstances that are on our 14 insurance, and I don't want any disruption in their 15 evidence of insurability. 16 COMMISSIONER MOSER: But can multiple 17 companies do that? 18 MRS. LANTZ: The ones that have come into me 19 so far, no, the plans that they've offered us everybody 20 has to go to underwriting. 21 COMMISSIONER MOSER: So only one company can 22 do it? 23 MRS. LANTZ: Well I haven't put it out for 24 bid, but I knew in this specific case, they work with 25 the same insurance companies that we currently have. 71 1 JUDGE POLLARD: So are there employees with 2 pre-existing problems, medical problems that may not be 3 transferred. 4 MRS. LANTZ: Yes. 5 JUDGE POLLARD: And anything relating to the 6 pre-existing condition would not be covered under the 7 new plan? 8 MRS. LANTZ: Yes. 9 COMMISSIONER LETZ: It's kind of -- I'm 10 looking at both sides, I think because of where we are 11 in the process, it's very important that we protect the 12 employees and they continue where they are. 13 JUDGE POLLARD: I agree. 14 COMMISSIONER LETZ: That's you know -- 15 MRS. LANTZ: And that's my goal. I want to 16 make sure there's no disruption. And they're going to 17 go out for bid with our same companies and hopefully 18 we'll get lower rates. 19 COMMISSIONER LETZ: I mean I think at this 20 point, I'm fine with doing it, you know, cancelling with 21 Alamo because I've heard some employees told me that, 22 but I really would like to come up with some sort of 23 policy down the road, so we don't -- so it's, you know, 24 we are -- and it's not just like say, it's not just like 25 health insurance, its getting ready to be something else 72 1 on the agenda, where we have a consistent way of doing 2 it. And rather than just every time a service is 3 available, we offer it to our employees, and I think 4 that's -- and the problem stems from my standpoint is 5 how do you say no to somebody else, because we don't 6 want to over burden your office to having too many 7 people you have to work with. 8 JUDGE POLLARD: You know how to say no. 9 COMMISSIONER BALDWIN: I know how to say no. 10 You know, another part of this whole thing, too, is that 11 we hired this lady to do the job. 12 COMMISSIONER LETZ: Right. 13 COMMISSIONER BALDWIN: And if she doesn't do 14 the job you gotta go back to Comfort. 15 JUDGE POLLARD: But she's done a good job. 16 COMMISSIONER BALDWIN: She's done a good 17 job. But maybe you should be thinking about a way to 18 satisfy the other Comfort person that's sitting here. 19 COMMISSIONER MOSER: Living halfway between 20 Comfort and here, I agree with the person living closer 21 to Comfort. Because we're the policy in the future. 22 MRS. STEBBINS: That's an agenda item for 23 another day. The new policy is an agenda item for 24 another day. 25 COMMISSIONER MOSER: That's exactly right. 73 1 COMMISSIONER BALDWIN: So my motion still 2 stands, and we have a second. 3 JUDGE POLLARD: All right. Those in favor 4 of the motion signify by raising your right hands. It's 5 four zero, unanimous. 6 All right, item 1.21 is the 10:30 one. 7 Consider, discuss and take appropriate action to change 8 agreement for broker of record for supplemental health 9 care to SWBC Employee Benefits Consulting Group, Dawn 10 Lantz. 11 MRS. LANTZ: Again, back to we were 12 requesting that the Court approve SWBC as our broker, 13 and in your backup should be letters that we're sending 14 to our carriers to let them know that we are changing 15 brokers, so we shouldn't have any disruption in our 16 service. 17 COMMISSIONER LETZ: Move for approval. 18 COMMISSIONER BALDWIN: Second. 19 JUDGE POLLARD: Been moved by Commissioner 20 Letz, seconded by Commissioner Baldwin for approval of 21 item 1.21 on the agenda today, and that is to take 22 appropriate action to change the agreement for broker of 23 record for supplemental health insurance to SWBC 24 Employee Benefits Consulting Group. Any further 25 discussion? 74 1 COMMISSIONER BALDWIN: One other question, 2 and this is my issue is my glasses. And does -- it's 3 the same company, does everything else stay the same? 4 MRS. LANTZ: Yes. 5 COMMISSIONER BALDWIN: Cool, I'm happy. 6 JUDGE POLLARD: All right, those in favor of 7 the motion signify by -- 8 COMMISSIONER MOSER: Wait, let me ask a 9 question. Is SWBC the name of the company, or does that 10 stand for something? 11 MR. GROVE: My name's Andrew Grove, and I'm 12 with SWBC, I'm the vice president of sales, it's 13 Southwest Business Corporation. We're headquartered in 14 San Antonio. 15 COMMISSIONER MOSER: I think we oughta say 16 that, or do you just go by SWBC. 17 MR. GROVE: We go by SWBC. 18 COMMISSIONER MOSER: All right, thank you. 19 JUDGE POLLARD: That's your official 20 corporate name? 21 MR. GROVE: Yes. 22 COMMISSIONER MOSER: Okay, thank you. 23 COMMISSIONER BALDWIN: You see how long he 24 was at the podium, not very long, answered the question 25 and sat down. I like this guy. 75 1 JUDGE POLLARD: We probably got some other 2 questions we need him to answer then. 3 COMMISSIONER BALDWIN: Absolutely. 4 JUDGE POLLARD: Okay, those in favor of the 5 motion signify by raising your right hand. It's four 6 zero, unanimous. 7 Let's go to timed item 1.23 consider, 8 discuss and take appropriate action to approve John 9 Hancock Life Insurance as an approved vendor/option for 10 Kerr County employees and 457 supplemental retirement 11 plan. Edward Jones office of Kendall Davison and Guy 12 Overby will be the local services financial advisor for 13 the plan. Mr. Overby, and Mr. Kendall, I guess. 14 MR. DAVISON: Hi, my name is -- 15 Commissioners and Judge -- 16 JUDGE POLLARD: Thank you for putting up 17 with all these antics before we can get to you. 18 MR. DAVISON: No problem. 19 COMMISSIONER BALDWIN: But it's your turn 20 now. 21 MR. DAVISON: It's our turn now. My name's 22 Kendall Davison, I'm a financial advisor with Edward 23 Jones. Most of you here know Guy, also a financial 24 advisor. The reason we're here is to present to you the 25 option of another vendor for the 457 supplemental 76 1 retirement plan. The current vendor we have -- the 2 reason that we're here is because we've heard from 3 numerous County employees about their dissatisfaction 4 with the current provider, lack of service, lack of 5 transparency. And so what we are proposing, I've been 6 here in Kerrville for 20 years, Guy graduated from Tivy 7 High School, we have a commitment to Kerrville and Kerr 8 County, and we would like to help the employees and the 9 County planning for their retirement. That's what we 10 do, everyday is plan for retirement for people. So, 11 Guy, if you want to chime in. 12 MR. OVERBY: Thank you. And again 13 Commissioners' Court, Judge Pollard, greetings to you, 14 good to see you again. As Kendall just stated of course 15 the opportunity to come here today and talk to you about 16 this retirement plan is an option for your consideration 17 today. I know this is the time of the year that you 18 folks are very busy at this time of the year looking at 19 budget and looking at those items that are coming down 20 the road. 21 And I think that our department heads, and I 22 see many of them that are here today in this room also, 23 are looking at their budgets, and they're looking at 24 what the equipment and tools that they will need also 25 for operating this year so they can do their programs 77 1 and everything that they're doing. 2 And I know that, Commissioners, you guys use 3 again the opportunity with our tax payment from our tax 4 payers to make sure that money's being used efficiently 5 in our community for those departments to help give them 6 the tools and the resources that they need as well. And 7 we appreciate everything that you do in that. 8 And the Kerr County employees of course one 9 of the things that we know are exceptionally proud of 10 our employees of Kerr County. And exceptional work that 11 they do. They take whatever your resources 12 recommendations are and equipment needs that you have 13 and they always fulfill their jobs in greater 14 opportunities, and you see them awarded many times in 15 our community. 16 And that's the same thing when it comes to 17 looking at retirement tools and providing them the best 18 opportunity so that they can meet their long-term 19 retirement goals as well. 20 So today -- we're here today to make a 21 presentation on behalf and look at an option, another 22 option for you to look at for your consideration, so 23 those employees can look in helping reaching their long 24 term goals. And I am glad to have with us today a man 25 from John Hancock part of our team here in our 78 1 presentation today. I'm going to ask Mr. Jerry Lopez if 2 he will come up and talk about the current retirement 3 plan and kind of an overview. 4 MR. LOPEZ: Good morning, Judge, good 5 morning, Commissioners. Thank you very much for having 6 us today. My name is Jerry Lopez, I'm the 7 representative for John Hancock retirement plan 8 services. I want to just kind of give you a brief 9 overview of the current retirement landscape. You know 10 it's very timely that you have this on your agenda 11 today, because there's some proposed regulation that's 12 going to pass later this year that's going to impact 13 retirement plans here in the United States. And the 14 legislation that's being proposed is the role of the 15 adviser and the fiduciary. Currently those that are the 16 trustees on the plan are the fiduciary on the plan 17 meaning that they're responsible for the decisions they 18 make on behalf of the employees and participants of Kerr 19 County. But in the future now the advisor you work 20 with will now also be a fiduciary on the plan and 21 they're also responsible for the decisions they make on 22 behalf of the employees of Kerr County. And so Edward 23 Jones has made a commitment to abide by that new 24 legislation that's coming to also be personally liable 25 for the decisions that are made. How that relates to 79 1 John Hancock, John Hancock is one of the leaders in the 2 457 market, and we pull all the resources together to 3 provide to attempt to provide our advisors so they can 4 help the participants in the 457 plan. 5 John Hancock has again about two hundred and 6 fifty billion dollars in fund management. We have 7 about 65 thousand plans that we service, close to three 8 million participants. As you see with this legislation 9 there's a lot of consolidation on the providers that 10 will service the 457 market. You'll continue to see 11 more consolidation in that market place. John Hancock 12 is one of the leaders in this space, and we have all the 13 solutions and resources to help not only you and the 14 participants of Kerr County, but also the advisors would 15 still like to help reach those employees reach to a 16 comfortable retirement. 17 The one thing that John Hancock is we also 18 partner with local third party administrators to provide 19 local administration, so the theme here is to try more 20 of a local service model than you currently have today 21 with the local advisor, a local administrator and a 22 company like John Hancock that's committed to this 23 business to help the employees of Kerr County in its 457 24 plan. 25 So I'd like to pass the -- hear in a moment 80 1 Jay Scholz, who is our third administrator partner and 2 talk about their role and servicing the employees of 3 Kerr County. 4 MR. SCHOLZ: Thank you, Judge, and members 5 of the committee. 457 plans are little bit different 6 than other types of qualified requirements plans, in 7 that they don't have proportion requirements to the 8 Federal Government. That is something that I believe is 9 going to change in the next few years relative in the 10 change of legislation. That being said, it still is a 11 qualified plan, and there are certain requirements that 12 are required in terms of determining eligibility, making 13 sure that the contributions go in on a timely basis, and 14 that if the contributions actually go in. So where our 15 role will be is to work with your human resource 16 department to make sure that the people get enrolled in 17 the plan, that the right amount of contributions go into 18 the plan. 19 We see lots of different plans where on the 20 W2 for instance, it says that they deferred three 21 thousand dollars, and only 25 hundred dollars went in. 22 So we're involved in that reconciliation process that we 23 believe isn't available right now. Our firm is as Jerry 24 mentioned is in San Antonio. We're a large partner with 25 John Hancock, we currently administer over six hundred 81 1 retirement plans throughout South Texas and the United 2 States, and you know, it's -- I think one of the 3 components that you'll have, or the human resource 4 department will have is probably with AXA right now and 5 just talk to an administrator, or they talk to an 800 6 number. They'll actually have a dedicated administrator 7 appointed to their plan, both with John Hancock and with 8 Scholz & Friends, that they can call and ask questions 9 to about the plan, and things along those lines. 10 So what we're really hoping to do is to 11 increase the service model that you are receiving from 12 the other plan. So that's pretty much what I have to 13 present. Are there any questions from anybody? 14 COMMISSIONER MOSER: What company are you 15 with? 16 MR. SCHOLZ: Scholz & Friends. 17 COMMISSIONER MOSER: So we have -- let me 18 see if I understand your bidding here. We've got John 19 Hancock okay, we've got yourself, and we've got Edward 20 Jones, and what is 457 mean? 21 MR. SCHOLZ: 457 is the Code section that 22 outlines the type of plan that are for your local 23 governments. 24 COMMISSIONER MOSER: So it's a Texas -- 25 State of Texas code? 82 1 MR. SCHOLZ: No, a national. 2 MR. DAVISON: Maybe I can answer that. Most 3 people are familiar with a 401K, so the analogy I would 4 use here, if they're teachers the teachers are covered 5 by teachers retirement system or TRA, and County 6 employees are covered by County -- State and county 7 System for a pension plan. And then there's a 8 supplemental plan for teachers is an 403B. 401K is 9 corporate, 457 are for governmental entity's. 10 COMMISSIONER MOSER: Okay, that answers my 11 question. That answers my question. Some of us don't 12 understand that. 13 MR. DAVISON: It's a whole different 14 language. 15 COMMISSIONER MOSER: We got three groups 16 that we're talking about here, John Hancock, your 17 company and Edward Jones, and I don't understand the 18 relationship, I'm sorry. 19 MR. DAVISON: We can kind of address some of 20 that. Edward Jones we have our local office here. And 21 so when it comes to plans like this there's a lot of 22 nuts and bolts, moving parts to help. And so, what 23 Scholz & Friends does, is that then combines record 24 keeping, legal aspect of making sure the plan is in 25 compliance. We're not sure if that is occurring from 83 1 AXA, we think that it may be. But we're not sure from 2 what we've been able to find if there's anybody doing 3 that function. Then there is a vendor that provided the 4 investment services, that's John Hancock. So we've 5 selected Hancock because they are pretty much the 6 biggest player in the retirement plan market, and also 7 because of the different options that they provide. As 8 far as investment options to the employees, the current 9 plan does not have very many investment options. From 10 what we've been understanding there's not a lot of 11 participation in the plan. When you start hearing all 12 the particulars like that the average balance in a 401K 13 nationwide is 31 thousand dollars. People aren't really 14 saving for retirement the way they can be. So that's 15 what we are trying to provide is another option for the 16 employees to get what they are not getting from AXA 17 currently. By giving them another investment option 18 that we can then work with the County employees there 19 individually to make sure they're on track, to make sure 20 that the pension plan is part of it. But this is a 21 supplemental or an additional to that. 22 COMMISSIONER MOSER: So you say the 23 employees are not getting it from AXA now. 24 MR. DAVISON: That's what we were 25 understanding. We've had numerous County employees tell 84 1 us that they're not pleased with the current plan. 2 COMMISSIONER MOSER: And numerous County 3 employees need to go to Edward Jones and say we've got a 4 problem? 5 MR. DAVISON: Well, some of these people are 6 people that we know, with both of us being here for a 7 long period of time. We believe a lot of these people 8 and have talked with some of them and worked with some 9 of them and that's what we're hearing. 10 COMMISSIONER LETZ: Let me just make a quick 11 comment. This probably all happened before you were 12 commissioner, I think. And the former HR director 13 thought it would be a good idea to offer the employees 14 the equivalent of a, you know, 401 or something like 15 that. And so it's 457 was the first time it was 16 introduced as voluntary to all the employees, you know, 17 you can sign up for it or not sign up for it, and I'm 18 one that did sign up for it. AXA, just from my 19 experience, is not really user friendly. And I didn't 20 start this whole thing. But there's nothing wrong with 21 it. I try and figure out what investments I want to 22 look to go into, I find very, very difficult, to look 23 whether it's a good or bad or whatever. And then you 24 get the annual reports it's very hard to decipher. I 25 think that you know other employees have had that same 85 1 feeling that I have. I just kind of dealt with it, and 2 didn't really say anything. But there are other 3 employees I think that have been more voiced their 4 concerns more than I have there. And that's where the 5 thing came up and I -- I think the Sheriff is one of 6 them that was. 7 SHERIFF HIERHOLZER: Well, several of my 8 employees, okay. And the issue being -- I'm not going 9 to complain AXA so much as my point's a little bit 10 different, you know. The reason we go to Axis(sic), and 11 this type of plan, is it comes out before our taxes in 12 our paycheck. Okay. That's why the County needs to be 13 involved; otherwise it's gotta be a draft out of my bank 14 account which is after tax, and it's hard to get this 15 done. 16 There was a point where the County had no 17 policies and nothing on it, and you might end up with 18 ten different ones that wanted to get in, and it was a 19 nightmare for HR to try and calculate all that pre tax 20 before each paycheck on who's getting what, okay. So 21 the prior HR did select the current company, which is 22 Axis(sic). For awhile that was great. But I will tell 23 you, I did finally get a meeting with them and so did a 24 couple of my employees, but for months and months I made 25 phone calls, I was still having the money deducted out 86 1 of my account, I wanted to discuss my accounts with them 2 and where we're going, and I could never even get a 3 return phone call. I finally saw one in person, he said 4 I'll check with them I'll get back with you and I never 5 ever heard back from him. And then I found out oh well 6 you're not going to, he hasn't been with the company for 7 months and months. And they just -- it just has not 8 been very user friendly at all, and it is our money. 9 Okay. It's the employee's money that we're doing 10 through that. 11 A little bit different than the prior deal 12 with the vendors on the insurance, I do take those, but 13 what I personally think the County ought to have three 14 or four of these companies that the employee can learn 15 about and select three or four, instead of being just 16 tied down to just one. You know that this is the only 17 one, if you want to do a pre tax retirement plan it's 18 got to be with this one company. I think the employees 19 would be better served if maybe the County limit it, so 20 you don't kill HR, with these different companies, but 21 allow three or four or whatever you choose to be able to 22 be companies that the employee can have a 457, then we 23 can kind of have competition, you might say, between the 24 companies, you know, we don't just this is it, take it 25 or leave it. And we can actually look at our 87 1 investments on what we want and what company, we as 2 employees, feel would be best to have them serve me. 3 Because I may like somebody different. Somebody else 4 may still like Axis(sic), but I think there should be at 5 least more than one choice. 6 COMMISSIONER LETZ: And that's what we're 7 doing, correct. We're not saying no to AXA, we're just 8 saying here's a second option. 9 SHERIFF HIERHOLZER: Yeah, that's what this 10 is, would just be another second option to be able to do 11 it. I don't know what it creates for HR and for 12 payroll, because when we went with Axis(sic), I don't 13 think we really had INCODE at that time. I don't know 14 the behind the scenes what it creates for the pre tax, 15 but it would be nice to have options. 16 COMMISSIONER MOSER: So Edward Jones is in 17 the business of helping select who the best like John 18 Hancock or AXA or whoever, okay? 19 MR. DAVISON: Correct, we serve as 20 individual investors. So we you know sometimes run into 21 retirement plans whether it be on a corporate level, or 22 in this case on a governmental entity. 23 COMMISSIONER MOSER: So you make a 24 recommendation to HR. 25 SHERIFF HIERHOLZER: No. Edward Jones would 88 1 be the second choice. We got Axis(sic), as a choice, 2 Edward Jones would be the second choice, it's just that 3 behind the scenes the investment we're really making is 4 with John Hancock, okay. They're just administering it 5 and giving our local option of people to talk to, okay. 6 MR. DAVISON: One would be the local 7 presence to be able to sit down with any of the County 8 employees, new employee education, talk to them about 9 retirement planning, what their options were within the 10 Hancock plan. There are a multitude of different 11 investment options, which currently are not available 12 with AXA where there's a limited number. So that would 13 give us the ability to look at multiple different mutual 14 fund companies, whether that be a Van Guard or Fidelity 15 or American Funds, all the different investment options 16 so that we can work with individuals to figure out what 17 was in their best interest for their particular 18 situation. 19 COMMISSIONER MOSER: And then the other 20 gentleman is to make sure everything's in compliance? 21 MR. DAVISON: From a fiduciary standpoint, 22 and that he mentioned there's all kind of laws and it 23 seems like they change regularly. And we're waiting on 24 new legislation that puts more of a fiduciary 25 responsibility on the plans sponsored, which is in this 89 1 case the County, to make sure that the plans are in 2 compliance. So what we're providing is a turn key plan 3 that makes sure that it's in compliance from y'all's 4 standpoint, and make sure that there's multiple 5 investment options available to the employees, and 6 somebody local here. So that that kind of situation 7 doesn't happen where somebody needs help, figure out 8 what they need to with their money, need to have 9 somebody here locally they can come sit down face to 10 face with and figure that will out. 11 COMMISSIONER LETZ: Okay. I make a motion 12 that we approve John Hancock Life Insurance as an 13 approved vendor option for Kerr County employees 457 14 supplemental retirement plan. Edward Jones office of 15 Kendall Davison and Guy Overby will be the local service 16 financial advisor for the plan. 17 COMMISSIONER BALDWIN: Second. 18 JUDGE POLLARD: It's been moved and 19 seconded, as just very well stated by Commissioner Letz. 20 COMMISSIONER BALDWIN: He can read. 21 COMMISSIONER REEVES: I have a couple 22 questions, if I may. One, Miss Lantz, do you have an 23 opinion you'd like to offer? 24 MRS. LANTZ: I as well as some of the other 25 employees have been getting a lot of complaints. We've 90 1 been trying to work with AXA, and we did, someone local. 2 So we thought that would probably help alleviate some of 3 the problems, but I'm still getting complaints. And 4 that's when I was approached by Mr. Overby as having 5 them as another option, and I advised him to come to the 6 Court. I know we do have different vendors here in the 7 County as well. But I mean -- 8 COMMISSIONER REEVES: And would the other 9 vendors have the same opportunity? 10 MRS. LANTZ: They do. However employees 11 have requested, there are several employees that would 12 like to invest with Edward Jones so they brought this to 13 my attention. 14 COMMISSIONER REEVES: And Mrs. Stebbins, are 15 you aware of anything that would prohibit this Court 16 from doing business with Mr. Overby? 17 MRS. STEBBINS: No, Sir. 18 COMMISSIONER BALDWIN: Is there in any way 19 the County State Retirement System would be replaced by 20 anything? 21 MR. DAVISON: No, this is a supplemental -- 22 COMMISSIONER BALDWIN: I understand -- I 23 understand -- 24 MR. DAVISON: -- to the County system. 25 COMMISSIONER BALDWIN: I just want to hear 91 1 you say that. 2 MR. DAVISON: There's nothing that I have 3 heard that would indicate that there would be 4 any attempt as far as legislatively to replace those 5 kinds of systems, whether it be on the municipal level, 6 or the County level, or any of those plans. 7 COMMISSIONER BALDWIN: Good. 8 MR. DAVISON: This is just in addition to 9 it. 10 COMMISSIONER BALDWIN: Thank you very much. 11 MR. DAVISON: Any other questions? 12 MR. BOLLIER: I just have a quick question. 13 Are we able, if we decided to go with these guys, are we 14 able to transfer our funds from AXA to what we already 15 have to those -- to these guys? 16 MR. DAVISON: Absolutely. I mean it would 17 be our intention obviously that we think we can provide 18 far superior service to what they've been getting. And 19 so there is a mechanism where you can transfer from the 20 current 457 plan into the newest one we certainly would 21 be amenable to that. 22 JUDGE POLLARD: All right. Those in favor 23 of the motion signify by raising your right hand. It's 24 four zero, unanimous. All right. Thank you. 25 All right. Item 1.15 consider, discuss, and 92 1 take appropriate action to ratify and confirm an 2 amendment to agreement for Community Development Block 3 Grant Administration Services between Kerr County and 4 GrantWorks. 5 You look over at your backup material, 1.15, 6 you'll see a -- what's it called, an amendment to the 7 agreement and the e-mail doesn't really describe what 8 what was changed in there. But reviewing they didn't 9 highlight what was changed in it, but reviewing it I see 10 that almost all of it is relating to no discrimination. 11 And I suspect that there was some Federal regulation 12 about discrimination that we're required to do, and 13 that's included in here, and that's the best I can tell 14 you because the e-mail doesn't tell us, it doesn't point 15 out the language that was changed. And has the County 16 seen this? 17 MRS. STEBBINS: I have not reviewed this 18 particular document, no, Sir. 19 JUDGE POLLARD: Okay. And maybe we oughta 20 pass -- no, we gotta do this, don't we, by a certain 21 time, or do we? 22 COMMISSIONER LETZ: Well, I'll make a motion 23 to approve subject to the County Attorney's approval. 24 COMMISSIONER REEVES: Second. 25 JUDGE POLLARD: Very good. 93 1 COMMISSIONER BALDWIN: This is a good time 2 to do a subject, too. 3 THE COURT: Dropping your no's now. 4 COMMISSIONER BALDWIN: Yeah, my noses. 5 JUDGE POLLARD: N-O. 6 COMMISSIONER MOSER: N-O apostrophe S. 7 JUDGE POLLARD: All right. It's been moved 8 and -- moved by Commissioner Letz and seconded by 9 Commissioner Reeves to approve the amendment to the 10 agreement for Community Development Block Grant 11 Administration Services as presented in the agenda 12 package, subject to approval of the County attorney. Is 13 there any further discussion on that issue? If not 14 those in favor signify by raising your right hands. 15 It's four zero, unanimous. 16 All right. Let's go to item 1.16, consider, 17 discuss and take appropriate action on request from 18 Hermann Sons Lodge to close Altenheim Road April 23rd 19 from 9 a.m. to 7 p.m. during the one hundred year 20 celebration, and I assume that's Hermann Sons. 21 COMMISSIONER LETZ: Yes. 22 JUDGE POLLARD: Doesn't say, but I had to 23 guess. 24 COMMISSIONER LETZ: Yes. Anyway, I think 25 it's self explanatory. They're expecting seven to eight 94 1 hundred people to be there that day for the hundred year 2 anniversary of the Hermann Sons Lodge. And there a 3 number of festivities all day long. 4 Their plan is to -- those that are familiar 5 with that area, and Altenheim Road is a road that goes 6 up to the old lodge, and so it's a rather windy road 7 going up. There's another access if you go around to 8 the back side of Hermann Sons property as to where the 9 boy's camp is, the summer camp is. Their plan is to 10 have everyone go in the boy's camp entrance, have valet 11 parking, and then have the cars driven down and parked 12 along Altenheim Road. So they would like to avoid 13 confusion, and because a lot of people will be rather 14 elderly, make it very clear what the plan is, and close 15 Altenheim Road during the day. 16 If Road and Bridge would just put out the 17 barricade if they would put them up and take them down 18 at the end of the time. So I'll move the agenda item 19 for approval as written. 20 COMMISSIONER REEVES: I'll second. 21 JUDGE POLLARD: Been moved my Commissioner 22 Letz and seconded by Commissioner Reeves, that the 23 Altenheim Road on April 23rd of 2016 be closed from 9 24 a.m. to 7 p.m., during Hermann Sons one hundred year 25 celebration. Is there any further discussion? There 95 1 being none, those in favor of the motion signify by 2 raising your right hand. It's four zero, unanimous. 3 All right. 1.17 consider, discuss and take 4 appropriate action adopting policy regarding the sale or 5 lease of County property by sealed bids or sealed 6 proposals. From Commissioner Reeves and Heather 7 Stebbins on this. I'm wondering, there's kind of a 8 companion thing 1.19, that might be considered both at 9 the same time. 10 COMMISSIONER REEVES: 19 or 18? 11 COMMISSIONER BALDWIN: 1.19. 12 JUDGE POLLARD: 1.19. Which is -- but if 13 you're talking about maybe offering for sale or 14 recycling center -- 15 COMMISSIONER REEVES: Actually, if you look 16 at 1.18, 17 establishes the policy, 1.17. 1.18 we have 17 to appoint a committee in conjunction with the policy, 18 then we can go to 1.19. 19 JUDGE POLLARD: All right. 20 COMMISSIONER BALDWIN: Let's make sure that 21 you are put on that 1.18. 22 JUDGE POLLARD: All right. So we consider 23 1.17 then. What's your wish? 24 COMMISSIONER REEVES: The backup material 25 outlines the policy, which I'm not practicing law, 96 1 Counselor, but we're required to have this now in order 2 to sell or lease real property by sealed bid, is that 3 correct? 4 MRS. STEBBINS: Yes, Sir, that's what we 5 discussed at the last meeting. We need to do that on 6 any other properties, we need to do a policy. So I 7 drafted this policy and borrowing some language from 8 other policies that were already in place around the 9 State, and Commissioner Reeves and I have met about it 10 over the last week, and feel like this one's a pretty 11 good policy to have in place. But we needed to under 12 1.18 appoint a committee to facilitate the policy. 13 COMMISSIONER MOSER: So 1.17 is to adopt the 14 policy. 15 COMMISSIONER REEVES: Adopt the policy as 16 presented. 17 JUDGE POLLARD: All right. Any further 18 discussion? 19 COMMISSIONER MOSER: We haven't made the 20 motion, have we? 21 JUDGE POLLARD: Is there a motion? 22 COMMISSIONER REEVES: I'll make a motion to 23 approve the policy as presented in the backup material. 24 COMMISSIONER MOSER: I'll second. 25 COMMISIONER REEVES: And authorize all Court 97 1 members to sign as needed. 2 COMMISSIONER MOSER: I'll second. 3 JUDGE POLLARD: All right. It's been moved 4 by Commissioner Reeves, seconded by Commissioner Moser 5 in accordance with 1.17 on the agenda that the County 6 adopt a policy regarding the sale of these County 7 property by sealed bids or sealed proposals. Is there 8 any further discussion or comment? If not, those in 9 favor of the motion signify by raising your right hands. 10 It's four zero, unanimous. 11 1.18 is consider, discuss and take 12 appropriate action appointing a committee and designated 13 representative for the sale or lease of County real 14 property by sealed bids or sealed proposals. 15 Commissioner Reeves and Heather Stebbins. 16 COMMISSIONER REEVES: And this committee is 17 outlined in the policy, we would be a committee that if 18 we're looking into selling any property, we would first 19 have to get the appraisal so we're kind of that head of 20 it. It also appoints some member to take care of the 21 discussions with the public who may be having some 22 questions about the sale and everything. I would 23 suggest a committee of the County Attorney, the Auditor, 24 the Commissioner from where the property is located, and 25 then I would like to serve on the committee as well just 98 1 because of my past life. 2 COMMISSIONER BALDWIN: So you going to pass 3 around -- let's see, where are the properties, in Center 4 Point -- 5 COMMISSIONER MOSER: Well, we got Center 6 Point, we got Ranchero Road, we got -- 7 COMMISSIONER BALDWIN: Well, I know where 8 mine is, I'm wanting to know where your's is. There's 9 two in my precinct. 10 COMMISSIONER REEVES: Two in one there, one 11 there -- it would just be an alternating committee. But 12 she -- I don't know, is that proper? 13 MRS. STEBBINS: Yes, I think that it is. I 14 think that these -- that's a good recommendation. I 15 also think that we need to designate one of those 16 people, or maybe Jody -- don't throw anything at me, 17 Jody, as a designated representative for contact, if 18 there are sealed bids submitted. 19 JUDGE POLLARD: Has anybody asked Jody if 20 she was willing to do that? 21 MRS. STEBBINS: No. 22 COMMISSIONER LETZ: If sealed bids are 23 submitted they oughta be submitted to the County clerk, 24 but contact may be Jody as to whether they should be 25 submitted. 99 1 JUDGE POLLARD: Do you want to do that Jody? 2 MRS. GRINSTEAD: Probably don't have a 3 choice. 4 JUDGE POLLARD: I was reading your body 5 language over there. 6 MRS. STEBBINS: That's why I asked her not 7 to throw anything at me. I'm glad I'm over here right 8 now. 9 COMMISSIONER REEVES: I just feel whatever 10 precinct it's in, that that commissioner should be on 11 the committee for that property. I make a motion to 12 appoint the committee existing of myself, the County 13 Auditor, the County Attorney, and whatever commissioner 14 that the real property's precinct is located. 15 COMMISSIONER MOSER: I second. 16 JUDGE POLLARD: All right. It's been moved 17 by Commissioner Reeves, seconded by Commissioner Moser 18 that the committee be appointed to include Commissioner 19 Reeves, the commissioner in which the property is 20 located, and the County auditor and the County attorney. 21 Is that all? 22 COMMISSIONER REEVES: And appoint Jody 23 Grinstead as the designative representative for all 24 instances. 25 JUDGE POLLARD: Okay. 100 1 COMMISSIONER BALDWIN: In other words, she 2 receives the mail, is that what this is? 3 COMMISSIONER REEVES: And takes phone calls. 4 MRS. STEBBINS: The language in the policy 5 is the designated representative shall administer the 6 solicitation, submit all and open every submittal based 7 on the contents of the request. 8 COMMISSIONER BALDWIN: Opening the mail. 9 MRS. STEBBINS: Yes. 10 JUDGE POLLARD: So you gotta get a checklist 11 out and make sure you comply now. All right. The 12 motion's including that language then, is that right? 13 COMMISSIONER REEVES: Right. 14 JUDGE POLLARD: That's acceptable to the 15 movant and the second? 16 COMMISSIONER MOSER: Yes yes. 17 JUDGE POLLARD: Yes, Sir. 18 COMMISSIONER BALDWIN: I'm voting. Better 19 hurry, I'm running out of energy. 20 JUDGE POLLARD: Discussion or anyone want to 21 say something? 22 COMMISSIONER MOSER: I want to compliment 23 Commissioner Reeves and the County Attorney for doing 24 this. It's extremely well done, so thank you. 25 JUDGE POLLARD: Those in favor signify by 101 1 raising your right hand. It's four zero, unanimous. 2 All right. 3 Let's go to 1.18, I think it is -- 1.19, 4 consider, discuss and take appropriate action regarding 5 future use of the recycling center for central 6 maintenance department. What happened, I'm not -- I was 7 not very familiar with the recycling property, formerly 8 the recycling center, and I decided I wanted to go look 9 at it. So I asked who had a key, Mr. Bollier had a key, 10 he took me over, we looked at the property, and I can 11 tell you that he was kind of exited about it when he got 12 in there because he looked around and said boy, this 13 would make a excellent central maintenance office, and 14 for facilities, equipment and all of that for -- for 15 Kerr County. 16 Now, included some backup information in 17 there that some of it I got out of Beck Gibson's 18 appraisal and the calculation that I had there at the 19 bottom, one page was incorrect about the total square 20 feet, because I'm I guess I'm dyslexic, and I mis lined 21 that number to make that calculation. But there's over 22 seven thousand square feet under cover, under that roof 23 over there. And looking at the building -- and Beck 24 describes it as a pre engineered building. Now, walking 25 to the inside, you'll see that everything, all the 102 1 supports and braces, all of that kind of stuff, 2 standards, are I beams, it's a very, very sturdy 3 building. And it's just covered by metal -- metal 4 sheathing on the outside, and then for the roof. Of 5 course there's a concrete paving underneath that roof 6 and then there's a lot of the parking lot is paved with 7 blacktop. And there's a chain link fence around it. I 8 was able to locate the deed for that property, it's also 9 included in the backup, it was deeded to the County by 10 Southern Pacific Transportation Company as I remember in 11 1973. And it has 1.433 acres in it. And the legal 12 description is all set forth in the deed, and I'd like 13 to turn it over now to Tim Bollier to tell us why he 14 thinks it oughta be a central maintenance facility. 15 MR. BOLLIER: I think that the old recycle 16 center over there, it would be -- we could clean up a 17 lot out at the AG barn out, the Bobcat room. We could 18 get a lot of the our equipment over there. It would be 19 centrally right there. We don't -- our equipment could 20 be there, our lawn mowers. We have a place to park our 21 trucks inside over there, it's big enough for that. We 22 could clean up over there, we could clean up downstairs 23 a little bit, too. We could make some -- 24 JUDGE POLLARD: Here at courthouse? 25 MR. BOLLIER: Yes, Sir downstairs at the 103 1 lower level, we could clean up a lot of area. We would 2 be centrally located. It would be real close to here. 3 It's only what three or four blocks over there. You got 4 plenty of place out there to work, to pull underneath a 5 roof that's there, that you can pull underneath there, 6 work on your trailer, work on your equipment, work on 7 whatever there is to be worked on that you can. There 8 are some things over there that need to be redone. The 9 fence would have to be -- I mean there's some repair 10 works that needs to be done to the fence and there are 11 some things that we would have to add to secure the area 12 better. We would have to put some standards up on top 13 of the fence and put barbwire around it, fix the gate, 14 repaint the slats, you know -- there's little stuff over 15 there that we would have to redo. Inside there, they 16 had built an office area. Like I told -- like I told -- 17 like the Judge and I saw -- like I told the Judge, they 18 have an office area in there, and I believe that if the 19 Court -- if the Court allows this, I would probably have 20 to gut it. I would take it out and start all over. 21 Just build a little office area there with a little 22 break room for the guys. And I -- I don't think that it 23 would cost a lot of money. It's just a shame to let 24 that building just sit there and not do anything with 25 it. 104 1 COMMISSIONER MOSER: What would the office 2 area be used for? 3 JUDGE POLLARD: The same with the 4 maintenance office he uses down in the basement down 5 here. 6 COMMISSIONER MOSER: I see. So it's a 7 central maintenance thing for your department? 8 MR. BOLLIER: Yes. 9 COMMISSIONER MOSER: It has nothing to do 10 with maintaining equipment with Road and Bridge or 11 anything like that? 12 MR. BOLLIER: No, Sir. 13 JUDGE POLLARD: So it would make additional 14 office space vacant and available in the basement of 15 courthouse, it would somewhat tend to relieve some of 16 the parking congestion problems around the courthouse. 17 COMMISSIONER BALDWIN: And the -- and your 18 workshop at the AG barn? Don't look at me like that. 19 MR. BOLLIER: The workshop -- 20 COMMISSIONER BALDWIN: Your little workshop 21 in the back. 22 MR. BOLLIER: In the back, yes, Sir. 23 COMMISSIONER BALDWIN: Yes. 24 MR. BOLLIER: We use that just for mainly 25 working with wood, welding. 105 1 COMMISSIONER BALDWIN: Will you be removing 2 that, the saws and all those things out of there to over 3 here? 4 MR. BOLLIER: No. 5 COMMISSIONER BALDWIN: You're going to keep 6 that over here? 7 COMMISSIONER LETZ: Why wouldn't you move it 8 over to one spot? 9 MR. BOLLIER: There's plenty of room to do 10 so. 11 COMMISSIONER LETZ: It just makes sense to 12 me if you were going to centralize it you should 13 centralize it. 14 COMMISSIONER REEVES: What do you think your 15 total cost would be? 16 MR. BOLLIER: Well, Commissioner, I haven't 17 really had time to think about that. 18 COMMISSIONER REEVES: I agree it's probably 19 not much, but I'd like to know how much not much is. 20 COMMISSIONER LETZ: I think that, you know, 21 my thought would be to do anything with that property on 22 a temporary or permanent hold right now, and have to 23 work it into the budget. 24 COMMISSIONER MOSER: What was the appraised 25 value. 106 1 JUDGE POLLARD: 325,000. 2 COMMISSIONER MOSER: A piece of change. 3 COMMISSIONER BALDWIN: And there's eight 4 thousand square feet under roof? 5 JUDGE POLLARD: A little over seven 6 thousand. Seven thousand three hundred and something. 7 COMMISSIONER BALDWIN: That's huge to me, 8 that's a big place. 9 COMMISSIONER REEVES: It's not totally all 10 enclosed though, Commissioner. It's just under roof. 11 COMMISSIONER BALDWIN: That's what I was 12 looking for. 13 COMMISSIONER REEVES: A part of it is open, 14 part of it's a good hay barn. Does that make sense? 15 COMMISSIONER BALDWIN: Yeah, I understand. 16 COMMISSIONER MOSER: And Judge, when they 17 said pre engineered, that's like a whirlwind or 18 something like that. They're usually designed for 19 hundred mile an hour wind or something like that, so 20 it's not just thrown up, you know. 21 JUDGE POLLARD: It would be pretty 22 economical if you wanted to close in some of the sides 23 on it, because you got the I beams there that you can 24 attach to. 25 COMMISSIONER LETZ: To me of all the 107 1 properties that we have like this will -- or looking at 2 right now, that one is one that has some current and 3 future use for the County government. Whether we put 4 them there for ten years and then tear it down and build 5 an annex or something, I mean who knows what we're going 6 to need in the future. But that one, it would be very 7 hard to replace that piece of property. 8 COMMISSIONER BALDWIN: Sure would. 9 COMMISSIONER LETZ: The rest of the 10 properties, I don't see any -- 11 COMMISSIONER MOSER: And marketable. And 12 Bob -- 13 JUDGE POLLARD: It's located in Precinct 3 14 by the way. 15 COMMISSIONER MOSER: Yeah, I know, but I'm 16 just saying for marketability, it's probably not a big 17 demand for that property, is there? 18 COMMISSIONER REEVES: That is a good 19 question, but it's one of the few areas that are 20 industrial or manufactured zoning, which is -- there's 21 not that many. And with three street frontages, for 22 something it could be a positive on that. However, 23 because of all of that, it may be beneficial to the 24 County down the road, of which this is where the Court 25 will need to decide short term and long term. I like 108 1 Tim's idea. I'd just like to see what our cost may be. 2 I agree it's not much, but I think we should know what 3 it may get and what we may get into. We've got phones 4 we gotta relocate, any other things you're talking about 5 moving equipment. I feel sure there's adequate 6 electricity over there that the equipment that the 7 recycling used as far as three phase, but we're not 8 sure, we need to look into it. 9 COMMISSIONER MOSER: And too, you know, what 10 Commissioner Baldwin's saying, too, if you're going to 11 centralize, centralize you know. I mean if that was 12 your suggestion. 13 MR. BOLLIER: I mean there's plenty of room 14 there, Commissioner Moser. 15 COMMISSIONER MOSER: I know. Was that your 16 idea, move everything out? 17 MR. BOLLIER: I just never put much thought 18 of the moving the wood shop out there. But there's 19 plenty of room out there. There's a lot of room out 20 there. 21 COMMISSIONER BALDWIN: Let me ask you this, 22 that's the question I wanted to ask. Well number one, 23 looking at that property historically, that is one of 24 the neatest old facilities in Kerr County. 25 COMMISSIONER REEVES: And I guess if people 109 1 haven't been around here in awhile, Commissioner, 2 Southern Pacific Transportation Company, we would call 3 that the train. 4 COMMISSIONER BALDWIN: The train. That's 5 where it turned around was right there. That's where it 6 came through. 7 But seven thousand square feet, is there 8 room for you and something else? Yes or no. 9 MR. BOLLIER: I'm going to say no. 10 COMMISSIONER BALDWIN: Well, you hog you. 11 MR. BOLLIER: Yes, Sir. 12 JUDGE POLLARD: I will also mention that 13 there is a separate chained off area, a small area over 14 in the corner next to the Municipal Court building, in 15 this particular 1.433 acres, with a small building 16 situated in there. And I understand that's storage for 17 adult probation department records. 18 MR. BOLLIER: Well, I don't believe adult 19 probation has anything over there anymore, Judge. They 20 were over there, the weekend crew -- the weekend crew 21 did meet. And there was another building there at one 22 time that they moved out to the AG barn, that I do 23 believe has been torn down. 24 JUDGE POLLARD: Well, they moved -- they 25 recently reported that they had moved all their stuff 110 1 out of the detention facility out here, too. Got a call 2 from -- so maybe they've cleaned that out, too, I don't 3 know. 4 MR. BOLLIER: Yes, Sir, they have cleaned 5 that facility out. 6 COMMISSIONER LETZ: But the other -- I mean 7 the property, whether we can do it right now, but that 8 would be a good location for storing things that's not 9 junk, but would be able to keep desks, file cabinets, a 10 part of it. You have 1.43 acres. 11 MR. BOLLIER: Yes, Sir. I'm just kind of 12 being -- 13 COMMISSIONER LETZ: That's a lot of 14 property. You could build a shed over there and store 15 something in the future if we needed to instead of 16 reduce the size of your office. 17 MR. BOLLIER: Yes, Sir. 18 COMMISSIONER MOSER: You know in the future 19 if somebody wanted to offer a lot of money for that 20 property we're not doing anything really to preclude 21 that. So I guess there's that option, too. 22 JUDGE POLLARD: Each end, north and south 23 end, too has a driveway service area taking trucks, 24 service trucks through and going in there to work on 25 them, and then coming out the far side. It's really 111 1 made -- its perfect for maintenance facility. 2 COMMISSIONER LETZ: I make a motion to 3 authorize maintenance department to come up with a plan 4 with full financials and what it would cost to renovate 5 that property for their use. 6 COMMISSIONER REEVES: I'll second. 7 JUDGE POLLARD: Motion made by Commissioner 8 Letz and seconded by Commissioner Reeves for the 9 maintenance department to come up with an estimate of 10 cost, to move the maintenance department into the 11 recycling center. Is that a correct statement? 12 COMMISSIONER LETZ: Yes, Sir. 13 COMMISSIONER MOSER: And a plan use. 14 JUDGE POLLARD: And a plan use. 15 COMMISSIONER BALDWIN: But let me just ask 16 one more question before we get too far into this. My 17 idea is, or my question is is how much room is in there, 18 and can we get other things in there? Could you -- 19 could you see possibly his operation in there as well as 20 J.P. 3? 21 JUDGE POLLARD: Since it's in -- 22 COMMISSIONER LETZ: That's what I'm saying, 23 we need to look at the whole piece of property. 24 COMMISSIONER BALDWIN: Yeah, that's what I'm 25 trying to get you to do. 112 1 COMMISSIONER LETZ: Yeah. 2 COMMISSIONER MOSER: That's why I said a 3 plan in addition to the cost. 4 COMMISSIONER LETZ: It would be a better 5 place for the Constable and J.P. 3. 6 COMMISSIONER BALDWIN: Because once you do 7 that kind of thing, you start opening up things in this 8 building here. 9 COMMISSIONER LETZ: I think you need to look 10 at that piece property and see what we can do long term 11 a plan. 12 COMMISSIONER MOSER: Plan. 13 JUDGE POLLARD: All right. Any further 14 discussion on the motion? If not, those in favor of the 15 motion signify by raising your right hand. It's four 16 zero, unanimous. 17 Let's go to item 1.22 consider, discuss and 18 take appropriate action to approve Kerr County property 19 renewal questionnaire with Texas Association of Counties 20 Risk Management Pool which will renew July 1 of this 21 year, and have County Judge sign same. Dawn. 22 MRS. LANTZ: This is just something that 23 comes up every year that we need to look at, and answer 24 questions that TAC has given us about our properties. 25 We needed to make sure what they valued our properties 113 1 at, as well as take off property that we no longer own. 2 And I want to thank the auditor's office Brenda and 3 James, they were able to go through this, and make those 4 changes. As well as we got with the airport and Road 5 and Bridge. There's some adjustments that are going to 6 be done on what they consider in the flood zone as well. 7 So that's it. 8 COMMISSIONER BALDWIN: Can I ask you a 9 question? I had heard -- this is the first time I've 10 seen these documents. Show me the list of properties, 11 is this it here? Hell, I can't read that. 12 MRS. LANTZ: I know. 13 COMMISSIONER BALDWIN: I'd heard recently 14 that when TAC goes around the County, and evaluates the 15 County-owned properties, that Turtle Creek School and 16 Cemetery they went out and evaluated it as if we still 17 owned it. 18 MRS. LANTZ: It's on our insurance yes, Sir. 19 COMMISSIONER BALDWIN: Well, we don't own it 20 anymore. We transferred the ownership to the community. 21 MRS. LANTZ: Okay. So that needs to come 22 off of the policy. 23 COMMISSIONER BALDWIN: Yes, it does. 24 MRS. DOSS: I didn't know that. 25 COMMISSIONER LETZ: Did we deed it? 114 1 COMMISSIONER BALDWIN: Whatever it took. 2 COMMISSIONER LETZ: I know we said we did 3 it, but I'm wondering if we ever did a deed, which would 4 be the ownership. 5 COMMISSIONER BALDWIN: I don't know. I'm 6 just a commissioner. 7 MRS. DOSS: So which properties was it? 8 COMMISSIONER BALDWIN: It's Turtle Creek 9 School and Cemetery, that's two different pieces of 10 property. 11 MRS. DOSS: Turtle Creek School and 12 Cemetery? 13 COMMISSIONER BALDWIN: Yes, Sir. 14 MRS. DOSS: Okay. 15 COMMISSIONER BALDWIN: And I'd like to know, 16 too, what you find out about that. 17 MRS. DOSS: Yes, Sir, I'll let you know. So 18 it's Turtle Creel School and Turtle Creek Cemetery. 19 COMMISSIONER BALDWIN: Yes, Ma'am. 20 COMMISSIONER REEVES: I guess we need to 21 check. If we deeded it we need to take it off. If we 22 have not conveyed it to them, we need to leave it on 23 until something happens. 24 MRS. DOSS: Yes, Sir, I'll verify it. 25 COMMISSIONER BALDWIN: But we did everything 115 1 that me as a commissioner was told to do. 2 JUDGE POLLARD: I was not County Judge when 3 that happened, I don't think, but I remember talking to 4 Marvin Neunhoffer about it, and he thinks it's been 5 conveyed to them. 6 COMMISSIONER BALDWIN: I think it is, too. 7 COMMISSIONER REEVES: The flood plain 8 issues -- Mrs. Doss, Mr. Hastings, Mr. Hewitt, Lee 9 Voelkel and myself met the other day and we were -- 10 we've disputed some of the property that they claim is 11 in the flood plain. Between everybody we've come up 12 with a plan to provide proof, and Mr. Hewitt will type a 13 letter to that effect, so we're not having to purchase 14 flood insurance. 15 COMMISSIONER BALDWIN: Is a lot of property 16 in dispute? 17 COMMISSIONER REEVES: Mainly the ones at the 18 airport. 19 COMMISSIONER MOSER: Dawn, I notice the 20 property at the airport, too, has the names of all the 21 people listing, renting, leasing the hangars. 22 MRS. LANTZ: Yes, Sir. That's -- 23 COMMISSIONER MOSER: And why is that 24 necessary? Because that changes all time. 25 MRS. LANTZ: That was the request that they 116 1 had on here. They had to know who was leasing the 2 property. 3 COMMISSIONER MOSER: Who is there, okay. 4 That they had to know, because I know -- I think some of 5 it's not up to date, and it changes so much. So every 6 time you change that, we need to notify somebody? 7 MRS. LANTZ: I think once a year as long as 8 we notify them, they just want to know. 9 COMMISSIONER MOSER: Okay, if you do it as 10 of a certain date that takes care of that, okay. 11 COMMISSIONER LETZ: Dawn, or maybe Brenda, 12 has the -- is TAC aware of the roughly one point five 13 million that will we spent on the new roofing out there, 14 and does that now need to be included or increased in 15 the value of those buildings? 16 COMMISSIONER REEVES: I believe the 17 appraisals were all replacement cost of what it would -- 18 not depreciated value, but what it would cost to replace 19 that particular property was moot. I believe isn't 20 that -- isn't that replacement cost? 21 MRS. LANTZ: Replacement value. 22 COMMISSIONER MOSER: Three hundred thousand 23 square feet is what's out there, and just at Mooney. 24 MRS. DOSS: Mooney buildings we don't 25 insure. 117 1 COMMISSIONER MOSER: Hu? 2 MRS. DOSS: We don't insure the buildings at 3 Mooney. They are -- 4 COMMISSIONER MOSER: Don't we have 5 liability? 6 MRS. DOSS: There were required to have 7 their own. 8 MRS. LANTZ: They're required to have that 9 according to the airport manager, all that is required 10 by Mooney. 11 COMMISSIONER MOSER: So all of that is -- 12 solves the risk list. 13 MRS. LANTZ: We did make some changes to the 14 airport property. The airport manager Bruce McKenzie 15 met with Brenda and I, and there were some changes we 16 did make to, I believe, content. And then I believe 17 something later in the future's going to happen to one 18 of the properties. And until that point we won't take 19 anything off. 20 COMMISSIONER MOSER: That's the reason I 21 ask, so it's as of a certain date. Otherwise you're 22 going to be all year long changing this thing. So does 23 this say as is? Is it delineated exactly what the date 24 is in this thing, or else -- because they're getting 25 ready to be some more changes out at the airport, and 118 1 more changes, like we're talking about recycling. 2 MRS. LANTZ: Anytime that happens we just 3 have to notify them, this is the value what they 4 appraised the property at. And if we make any changes 5 or any additions, tear downs. 6 COMMISSIONER MOSER: You do it many times 7 during the year? 8 MRS. LANTZ: Yes. 9 COMMISSIONER MOSER: I think the airport is 10 getting ready to put some improvements, and lease, and 11 probably demolish some other buildings, so any time that 12 happens -- 13 COMMISSIONER REEVES: You need to remember 14 and let them know. 15 COMMISSIONER MOSER: So what's our procedure 16 then, so you get notified. 17 MRS. LANTZ: Usually the auditor is aware of 18 it, or I'm notified. We'll know that there's going to 19 be anything that transpires. Sometimes it slips through 20 the cracks, or I'll notice it or someone brought 21 something up to the auditor's attention and then we'll 22 notify TAC right away. 23 COMMISSIONER LETZ: We are -- I mean the 24 past few years, I know we're far much more on top of 25 this than we used to be. Two years ago or three years 119 1 ago, I don't know, Dawn and I went to a lot of addresses 2 and we couldn't even figure out where some of the 3 properties even were, and Bob went out and found some of 4 them. And TAC has done a real good job to make sure and 5 come out and check, so I think we're in pretty good 6 shape. 7 MRS. LANTZ: We did have some properties 8 that were left off of the Sheriff's that were left off, 9 but we made sure they were put back on, so I got with 10 Clay Barton on that, and that was some of the 11 communications, but those are back on. 12 JUDGE POLLARD: All right. So there's no 13 action on that item for right now? 14 COMMISSIONER LETZ: Just one other question, 15 Judge. I don't think we need to take any action. What 16 about little league fields, are they on there? 17 MRS. LANTZ: I don't remember seeing them on 18 there. 19 COMMISSIONER LETZ: They will probably need 20 to be added, 21 MRS. LANTZ: Okay. Do they carry any kind 22 of coverage? 23 COMMISSIONER LETZ: Right now it's kind of a 24 month to month thing. But under the current arrangement 25 though, the property is owned -- which would be the 120 1 improvements, the improvements are owned by the County. 2 Which would be the -- primarily the lights and fencing. 3 MRS. LANTZ: What about their buildings 4 structure? 5 COMMISSIONER LETZ: All that's owned by the 6 County. That well out there, all that. 7 COMMISSIONER MOSER: And you got the new -- 8 you've got the Events Center -- I mean Five Star, not -- 9 COMMISSIONER REEVES: Yeah. 10 COMMISSIONER MOSER: That's all out there. 11 COMMISSIONER LETZ: River Center. 12 COMMISSIONER REEVES: Yeah. I rode with the 13 appraiser and Mrs. Lantz one complete day. I hadn't 14 looked on the list to verify it, but we did go by all of 15 that. 16 COMMISSIONER MOSER: Okay, good deal. All 17 right. 18 COMMISSIONER BALDWIN: I'd like to say just 19 one thing real quick. 20 THE COURT: Okay. 21 COMMISSIONER BALDWIN: Everybody in this 22 room almost are considered, I think, support staff one 23 way or another for Commissioners' Court, and I want to 24 thank y'all for what you do. You really are -- it's 25 more than just having a job. Y'all take pride in what 121 1 you do and I really appreciate it very, very much. So 2 I'm going to ride off in the sunset, I'll see ya. No, I 3 was kidding about the last part. Yeah, we gotta find 4 out about this retirement stuff before I go. 5 JUDGE POLLARD: All right. No action on 6 that item for now? 7 MRS. LANTZ: Yes, I need the Judge's 8 signature on that questionnaire. 9 JUDGE POLLARD: Okay. 10 COMMISSIONER LETZ: I motion that we approve 11 the Kerr County Property Renewal Questionnaire with 12 Texas Association of Counties Risk Pool -- or Risk 13 Management Pool, and authorize the County Judge to sign 14 the same. 15 JUDGE POLLARD: Which will renew July first, 16 2016. Okay, is there a second? 17 COMMISSIONER LETZ: I didn't think you were 18 listening or I wouldn't have skipped that. 19 COMMISSIONER MOSER: Second. 20 JUDGE POLLARD: Just checking to see if I 21 was listening, okay. 22 Moved by Commissioner Letz and seconded by 23 Commissioner Moser that we approve the Kerr County 24 Property Renewal Questionnaire with Texas Association of 25 Counties Risk Management Pool, which will renew July 1, 122 1 2016. Any further discussion or comment? If not, those 2 in favor of the motion signify by raising your right 3 hand. Did you raise your right hand, Tom. 4 COMMISSIONER MOSER: Yes, I did. 5 JUDGE POLLARD: It's four zero, unanimous. 6 Now we go to 1.24 consider, discuss and take 7 appropriate action regarding signage for County park 8 rules. Commissioner Moser and Tim Bollier. 9 COMMISSIONER MOSER: Thank you, Judge. Last 10 July we passed -- and through the Court, the rules and 11 regulations for the parks, but we've never posted them, 12 so the users of the parks don't really understand what 13 the rules are and some of the ones -- so what Tim and I 14 have discussed, we just haven't got around to it and now 15 I think we're going to get around to it, is posting some 16 park rules so they're clearly understood by the public 17 as they use the park, and in the proposed signage in 18 here, would be to post these at each one of the parks is 19 appropriate, and make it very simple. Not to do based 20 on what -- excuse me, Counselor, but I don't know what 21 State law or anything authorizes this, but you can see 22 what you have in the backup is proposed signage would 23 be. So do you have any comments, Tim? 24 MR. BOLLIER: Commissioner Moser has sent me 25 what he came up with, and basically my list is basically 123 1 the same. The only thing that I believe that it would 2 probably go under motor vehicles, and that would be the 3 ATV's. You know, I don't know if we need separate 4 signage for all terrain vehicles or if that would go to 5 under motor vehicles. 6 COMMISSIONER MOSER: Just to make it really 7 simple, so somebody would understand. 8 MR. BOLLIER: And that was our goal was to 9 make it simple. 10 COMMISSIONER MOSER: The thing or thought 11 about it is, is motor vehicles restricted to roads or 12 close proximity to roads. That's -- how in the world do 13 you enforce that. Because we have areas where the 14 picnic benches are quite a ways off of the road, people 15 drive up to them. I notice in some of the City parks 16 they have big stones all the way around everything to 17 keep people out of the -- out of the area where people 18 are, you know, out playing in the grassy areas and stuff 19 like that. But I don't think we want to put that kind 20 of money into bordering everything where cars should and 21 should not be. To keep it simple. It's a way to keep 22 people from being out in the middle, and as Tim says 23 mudding. We've got a lot of people calling and say you 24 know, people are out at night, whenever it rains, out in 25 the middle of the fields mudding on the park property, 124 1 and doing a lot of damage, too. 2 COMMISSIONER REEVES: Motor vehicles is 3 defined in our court order. 4 COMMISSIONER MOSER: Correct. 5 COMMISSIONER REEVES: And we're just 6 basically giving them the simplified version of it of 7 that up there. 8 COMMISSIONER MOSER: And we reference the 9 Court order in here, if somebody wants to go read the 10 Court order, which they could. 11 COMMISSIONER LETZ: I mean I think the only 12 -- I have no problem with the rules; the question is 13 enforcement, which I see Rusty stand up. And I don't 14 really know how you can enforce these rules. But I 15 think if his officers go by there they can say you can't 16 do that. 17 SHERIFF HIERHOLZER: The only one I have a 18 problem with is close proximity to roads. Everybody you 19 deal with out there is going to have a different 20 definition of close proximity to roads. 21 JUDGE POLLARD: What do you think it oughta 22 say? 23 SHERIFF HIERHOLZER: I think stay off roads 24 period; don't say close proximity. My guys are not 25 going to get into an argument when somebody's saying 125 1 whether he thinks that's close proximity, well I don't, 2 and I'm not going to do that. Because then that will 3 lead into the officers being put in that spot to take 4 action and he's not going to take action, and he's got 5 to back down. 6 COMMISSIONER MOSER: Well, there's a point 7 of authorship here. It's just the fact that some of the 8 picnic areas are 50 to 60 or a hundred feet off the 9 road, and people drive to them for their picnics. 10 JUDGE POLLARD: What does it say? 11 COMMISSIONER REEVES: Well, it's in the 12 court order just as being proposed here, and I think if 13 we go back to the minutes last July, we had the same 14 discussion. 15 SHERIFF HIERHOLZER: The same conversation, 16 we can't enforce that. 17 COMMISSIONER REEVES: And maybe we can 18 enforce it. It's going to be like a lock on the gate 19 anyway, Rusty. 20 SHERIFF HIERHOLZER: I'm just saying don't 21 expect us -- and because what you're doing if I find a 22 vehicle off road and you can't tell he's just been 23 mudding and tearing up, then you can kind of go into 24 destroying plants or something. But I'm not going to 25 take any action, and I'm not going to ask my officers to 126 1 take any kind of action of a vehicle off the road, I'm 2 just not going to. 3 COMMISSIONER MOSER: And we talked about the 4 time also, you know, not to be literally enforced, but 5 if you have a reason to go talk to somebody that's out 6 there at two o'clock in the morning that shouldn't be 7 there, somebody out there mudding okay, 2 or 3 o'clock 8 in the morning, which there have been people that have 9 contacted me and said as soon as it rains you can hear 10 them out there all night long. 11 SHERIFF HIERHOLZER: Oh yeah, we have issues 12 with it all the time. 13 COMMISSIONER MOSER: But people don't know 14 what the hours are, they don't have any idea of the 15 speed limit. 16 SHERIFF HIERHOLZER: There is no 17 enforcement. 18 COMMISSIONER MOSER: Sure, I understand. 19 COMMISSIONER BALDWIN: A positive side to 20 look at that, though, and it's my question and has been 21 my question, is what about those guys that fish out 22 there. I mean I know guys that are like in their fourth 23 generation of families that sit out there and fish -- 24 SHERIFF HIERHOLZER: All night long. 25 COMMISSIONER BALDWIN: -- all night long. 127 1 They're not camping, they don't set up a tent and all 2 that stuff. They're not drunk. They sit out there and 3 fish. And if you close at 11 o'clock, and what happens 4 if one of your deputies go out there at 12 o'clock at 5 night and you got some guys -- my family's out there 6 fishing? 7 SHERIFF HIERHOLZER: If it's your family 8 that's one thing, but if it's any other citizens out 9 there then I hope -- then I hope my officers take some 10 common sense, and if he's not camping and fishing, just 11 fun to see how many fish he's caught, have him share. 12 You have to -- there has to be common sense. I just 13 don't want this Court to think that we can enforce 14 these. It's great to talk to them and hopefully most 15 law abiding citizen controls a lot of it. But otherwise 16 it can have issues. 17 COMMISSIONER MOSER: But the agenda item is 18 not to review the rules and regulations, which is 19 passed. This is the signage to make it simple so that 20 people can understand what the rules and regulations are 21 that we passed. 22 COMMISSIONER LETZ: My only comment would be 23 I think that it's fine. I would make the hours of 24 operation bigger at the top and the rest of it would be 25 the same size. 128 1 COMMISSIONER MOSER: These are just the 2 words. Tim needs to come up with the signage. Yeah, I 3 agree with that. 4 Okay, so I make a motion that we ask the 5 maintenance department to create signage to be posted at 6 the parks which clearly and simply delineates the rules 7 and regulations we've adopted, and here's the suggested 8 wording for the signage. That's my motion. 9 JUDGE POLLARD: Is there a second? 10 COMMISSIONER LETZ: Second. 11 JUDGE POLLARD: Been moved by Commissioner 12 Moser and seconded by Commissioner Letz that the County 13 maintenance department creates some signage with -- with 14 what on it? 15 COMMISSIONER MOSER: The words -- 16 JUDGE POLLARD: As to what the County rules 17 are. 18 COMMISSIONER MOSER: Yes. 19 JUDGE POLLARD: Usage of the parks. 20 COMMISSIONER MOSER: The words as delineated 21 in the backup material for this. 22 JUDGE POLLARD: All right. Do you agree to 23 that, too? 24 COMMISSIONER LETZ: That's fine. 25 JUDGE POLLARD: All right, any further 129 1 discussion or comment? If not, those in favor of the 2 motion signify by raising your right hand. It's four 3 zero, unanimous. 4 1.25. This is the one we've been looking 5 for. Consider, discuss and take appropriate action 6 regarding capital improvements of all county parks. 7 Commissioner Moser. 8 COMMISSIONER MOSER: Yes. Judge, we had the 9 workshop a little over a year ago, February 23rd, 2015, 10 in which we looked at ways -- things that were on the 11 list for improvements. Capital improvement at the 12 parks, and as of today we still have almost fifty-six 13 thousand dollars in that, and I think there's -- I'm not 14 here to propose that we do specific things today, but 15 that we identify when we should take some action on 16 making capital improvements to the parks. Some of the 17 needs, I know some of the stuff that Lion's Park we 18 talked about putting some playground equipment in, and 19 we have not done any of that. I think Commissioner 20 Reeves had some things in his area,, so the question is 21 how do we proceed. 22 JUDGE POLLARD: Money in our pocket that 23 hasn't been spent that's burning a hole, I guess. 24 COMMISSIONER MOSER: No. Just like the 25 things we did at the little league field the other day. 130 1 And so how do we -- how do we want to proceed on these 2 things. Bring them back individually or -- 3 COMMISSIONER LETZ: I think -- well, the 4 money has to be spent; otherwise we'll be at risk of 5 arbitrage, because we borrowed money to use it. So we 6 have to either spend it or give it back. I think we 7 oughta come back on the next -- you know with a list and 8 either do another workshop and go over a few things, or 9 I don't know how long it's going to take, but I think -- 10 JUDGE POLLARD: Need to spend some out at 11 the AG barn. 12 COMMISSIONER LETZ: River Star maybe for 13 some. The little league park doesn't need anything 14 more. 15 COMMISSIONER MOSER: One of them was fencing 16 around River Star. 17 COMMISSIONER LETZ: The River Star fencing. 18 Before Baldwin's off the Court, we oughta really try to 19 get the frisbee golf course down there. 20 COMMISSIONER MOSER: I do, too. So the dogs 21 can chase it. 22 COMMISSIONER LETZ: But I think we need to 23 come up with a list and then come up with what we'd like 24 to get done. We may or may not have enough funds to do 25 it, but at least we have a list. 131 1 COMMISSIONER MOSER: And that was the 2 purpose of bringing this up, so it's been sitting there 3 for a year, I think we just need to -- 4 COMMISSIONER BALDWIN: These funds are part 5 of the -- 6 COMMISSIONER LETZ: Bond. 7 COMMISSIONER BALDWIN: -- the bond money. 8 And so we have to address it in the -- Tom's going to 9 have to address it in the budget at the same time I 10 guess, you know, as a line item in the regular budget. 11 JUDGE POLLARD: All right. What do you want 12 to take any -- 13 COMMISSIONER LETZ: Think just bring it back 14 and kind of think about it and bring it back. And who 15 has -- 16 JUDGE POLLARD: No action now, but bring it 17 back on the budget -- I mean bring it back on the agenda 18 soon, or -- 19 COMMISSIONER LETZ: Or during the budget, 20 either way. 21 COMMISSIONER MOSER: Something we need to 22 decide what we're going to do and do it. Yeah. 23 JUDGE POLLARD: All right. Let's go over to 24 pay bills. 25 COMMISSIONER BALDWIN: Let's do pay the 132 1 bills. It's better than going to jail. I think. I 2 move that we pay the bills. 3 COMMISSIONER LETZ: Second. 4 JUDGE POLLARD: Been moved and seconded to 5 pay the bills as submitted. Any further discussion or 6 comment or questions? There being none those in favor 7 of the motion signify by raising your right hands. It's 8 four zero, unanimous. 9 Budget amendments. 10 MRS. DOSS: Yes. We have 9 budgeted 11 adjustments, these are inner departmental line item 12 transfers. 13 COMMISSIONER BALDWIN: What does -- what is 14 the indigent defense, what is that issue? 15 MRS. DOSS: That was basically just budgeted 16 in the wrong line item, so we just reclassify. 17 COMMISSIONER BALDWIN: Road and Bridge 18 running out of money here and there? 19 MRS. DOSS: They're just moving, moving 20 items around. 21 COMMISSIONER LETZ: Move for approval. 22 COMMISSIONER REEVES: Second. 23 JUDGE POLLARD: Moved by Commissioner Letz, 24 seconded by Commissioner Reeves, that the budget 25 amendments as submitted to the Court have been approved. 133 1 Any further comments or discussion? If not, those in 2 favor signify by raising your right hands. Four zero, 3 unanimous. 4 Late bills. 5 MRS. DOSS: Yes, Sir, we have one late bill 6 we received Thursday, which is why it's late. It's from 7 the external auditor we received the report this 8 morning. The bill is for $41, 815.00. 9 COMMISSIONER REEVES: Is that what we agreed 10 with? 11 MRS. DOSS: Yes, Sir. 12 COMMISSIONER BALDWIN: So move. 13 COMMISSIONER LETZ: Second. 14 JUDGE POLLARD: Who moved it? 15 COMMISSIONER BALDWIN: I did. 16 JUDGE POLLARD: So moved by Commissioner 17 Baldwin, seconded by Commissioner Letz that we pay that 18 late bill. Any further discussion or comments? There 19 being none, those in favor signify by raising your right 20 hand. It's four zero, unanimous. 21 Approve and accept monthly reports. 22 COMMISSIONER REEVES: Yes, Sir. J.P. 23 Precinct 1 monthly report, February 2016. Payroll 24 reconciliation report pay period examined in this 25 reconciliation is January 10th through the 23rd of 2016 134 1 with a pay date of January 29th, 2016. County treasurer 2 monthly report for February, 2016. 3 Move to accept the reports as presented and 4 signed as needed. 5 COMMISSIONER BALDWIN: Second. 6 JUDGE POLLARD: Moved by Commissioner Reeves, 7 seconded by Commissioner Baldwin the monthly reports be 8 approved as submitted. Any further comments or 9 questions? There being none, those in favor of the 10 motion signify by raising your right hand. Four zero, 11 unanimous. All right. 12 Any reports from Commissioners or Liaison 13 committee assignments? Anybody, Mr. Baldwin? 14 COMMISSIONER BALDWIN: No, Sir, I do not. 15 Thank you. 16 JUDGE POLLARD: Mr. Moser? 17 COMMISSIONER MOSER: No, Sir. 18 JUDGE POLLARD: I have nothing. You have 19 something? 20 COMMISSIONER LETZ: Just -- I think Rusty 21 may know THIS, but Little League's opening day is this 22 Saturday coming up, which means -- and there's also, I 23 believe, the swap meet out there. I know they have two 24 off duty officers to be there. It's going to be very, 25 very crowded with a lot of people parking for little 135 1 league, parking at the AG barn and walking across the 2 road, so it's going to be a rather hectic day. 3 SHERIFF HIERHOLZER: Maybe you can contact 4 TxDot and put up one of their signs there. 5 COMMISSIONER LETZ: I believe they have 6 talked to TxDot and I will check on that. I know two 7 KPD officers are going to be there. 8 SHERIFF HIERHOLZER: That helps some. 9 JUDGE POLLARD: You talking about a jumble 10 of parking -- 11 COMMISSIONER LETZ: Yeah. 12 JUDGE POLLARD: -- over there on that little 13 league property. Boy, that -- they really park all kind 14 of wompy-jog(phonetic) ways over there. 15 COMMISSIONER LETZ: All the parking that -- 16 I visited with Tim and Jake. I believe almost all the 17 parking is going to be over on the AG barn property. So 18 it will probably keep it more centralized. Last year 19 they parked up and down Highway 27 and then caused more 20 of a problem. So if they have officers there this year 21 to keep them off of the highway. But give them an 22 alternate option or they will park in there, but it will 23 be very, very crowded out there Saturday. 24 JUDGE POLLARD: Mr. Reeves, you have 25 anything? 136 1 COMMISSIONER REEVES: Nothing, Sir. 2 JUDGE POLLARD: All right. Any reports from 3 elected officials or department heads? Anybody? 4 MRS. DOSS: I just wanted to mention that 5 the budget is due April fourth to be turned into the 6 auditor's office. So we can start the review process. 7 COMMISSIONER BALDWIN: Budget request. 8 MRS. DOSS: Budget request, yes. Thank you. 9 JUDGE POLLARD: Yes. 10 SHERIFF HIERHOLZER: We don't like her. No. 11 She's really done things real well. Just to let you 12 know and I don't know where we're headed, but jail 13 population this morning is a 182. And I only had ten 14 total empty beds. If this keeps going, we'll be forced 15 to house some out of County this budget year. 16 COMMISSIONER LETZ: How many are females out 17 of that? 18 SHERIFF HIERHOLZER: Females were down. 19 They were like 25, 26. We're still over if you look at 20 percentage. But -- 21 COMMISSIONER LETZ: Well, that helps though. 22 SHERIFF HIERHOLZER: Well, yeah. Because 23 the two cells that we had to turn into females when they 24 were much higher, we emptied those out and turned them 25 back into male cells, okay, which was like they were 137 1 originally designed. But that leaves me a total of 32 2 female beds. And it may have been 27 this morning are 3 females. And so that you know, it's about half, but the 4 problem is the classification is getting harder -- 5 COMMISSIONER BALDWIN: Rusty, if you have to 6 house them out of County, do you have money in that line 7 item? 8 SHERIFF HIERHOLZER: Commissioner Moser got 9 after me last time and I went back and looked -- 10 COMMISSIONER BALDWIN: I'm not concerned 11 about him. 12 SHERIFF HIERHOLZER: I know. The last 13 budget year, the current one we're in I had requested 14 ten thousand dollars for out of County housing and it 15 was cut out of my budget, so no, I do not have any. 16 COMMISSIONER BALDWIN: Zero? 17 SHERIFF HIERHOLZER: Zero. 18 COMMISSIONER BALDWIN: It may be kind of 19 tricky to get some in there? 20 SHERIFF HIERHOLZER: May be. 21 COMMISSIONER BALDWIN: Or you can turn them 22 loose out in public. 23 COMMISSIONER MOSER: That's what the 24 President does. 25 COMMISSIONER BALDWIN: Rusty Obama. 138 1 COMMISSIONER MOSER: That's not political; 2 that's actually what's been done. 3 JUDGE POLLARD: All right. Reports from 4 Boards, Commissions or Committees. City/County joint 5 projects or operations reports. Any other reports of 6 any kind? All right. 7 I don't think we have anything for our 8 closed session today. 9 COMMISSIONER REEVES: No, Sir. 10 JUDGE POLLARD: So is there any further 11 business that we need to address? 12 All right, we're adjourned. Thank you. 13 * * * * * * 14 15 16 17 18 19 20 21 22 23 24 25 139 1 STATE OF TEXAS * 2 COUNTY OF KERR * 3 I, DEBRA ELLEN GIFFORD, the Official 4 Certified Shorthand Reporter in and for the Kerr County 5 Commissioners' Court, do hereby certify that the above 6 and foregoing pages contain and comprise a true and 7 correct transcription of the proceedings had in the 8 above-entitled Commissioners' Court. 9 Dated this the 13th day of April, A.D. 2016. 10 11 /s/DEBRA ELLEN GIFFORD Certified Shorthand Reporter 12 No. 953 Expiration Date 12/31/2016 13 * * * * * * 14 15 16 17 18 19 20 21 22 23 24 25