1 1 2 3 KERR COUNTY COMMISSIONERS' COURT 4 Regular Session 5 Monday, April 11, 2016 6 9:00 a.m. 7 Commissioners' Courtroom 8 Kerr County Courthouse 9 Kerrville, Texas 78028 10 11 12 13 14 15 16 17 18 19 20 21 22 23 PRESENT: TOM POLLARD, Kerr County Judge H. A. "BUSTER" BALDWIN, Commissioner Pct. 1 24 TOM MOSER, Commissioner Pct. 2 JONATHAN LETZ, Commissioner Pct. 3 25 BOB REEVES, Commissioner Pct. 4 2 1 I-N-D-E-X 2 NO. PAGE 3 *** Commissioners' Comments 6 4 1.1 Consider, discuss and take appropriate 10 action regarding the continuing emergency 5 situation for Castlecomb septic system. 6 1.2 Consider, discuss and take appropriate 11 action to approve a Proclamation to declare 7 May 5, 2016, "National Day of Prayer". 8 1.3 Consider, discuss and take appropriate 13 action for the Cour to accept Preliminary 9 Revision of Plat for Tracts 186, 186-A, 187 and 187-A of the Turtle Creek Ranches 10 Subdivision, and set a Public Hearing on May 23, 2016 at 9:00 a.m., Pct. 1. 11 1.4 Consider, discuss and take appropriate 27 12 action regarding the 2015 Texas Rain Catcher Award from the Texas Water 13 Development Board. 14 1.5 Consider, discuss and take appropriate 35 action regarding Court Order #18053; 15 Ordinance relating to the screening and regulation for junk yards and auto 16 wrecking and salvage yards. 17 1.6 Consider, discuss and take appropriate 45 action regarding Chapter 381 Economic 18 Development Agreement between County of Kerr and Fox Tank Company. 19 1.7 Consider, discuss and take appropriate 49 20 action on request to approve the addition of 8 new members to the Kerr County 21 Historical Commission. 22 1.8 Consider, discuss and take appropriate 54 action on Change Order Number 3, Texas 23 Department of Agriculture for Texas Community Development Block Grant Project 24 7214025, Pct. 1, 2. 25 3 1 I-N-D-E-X 2 NO. PAGE 3 1.11 Consider, discuss and take appropriate 57 action on request to declare Mai Road 4 a county road and allow it to be maintained by the county. 5 1.9 Consider, discuss and take appropriate 62 6 action to determine whether to allow the retail fireworks permit holders to sell 7 fireworks to the public beginning May 1, 2016, in celebration of Cinco De Mayo, 8 pursuant to Texas Occupations Code, Section 2154.202(g)(3). 9 1.10 Consider, discuss and take appropriate 63 10 action to adopt updated Kerr County Employee Policy Handbook. 11 1.12 Consider, discuss and take appropriate 69 12 action regarding plans for the Recycling Center property. 13 1.13 Consider, discuss and take appropriate 81 14 action on appointing representatives to review and make recommendations regarding 15 the Interlocal Agreement with the City of Kerrville regarding the Kerrville/Kerr 16 County Airport. 17 1.14 Consider, discuss and take appropriate 83 action to approve Sheriff's Office to 18 apply for FY 2016 BVP funds for reimbursement of body armor purchases. 19 1.15 Consider, discuss and take appropriate 84 20 action to approve KPUB to relocate the existing overhead line behind the jail 21 to allow for the new jail expansion, and County Judge to sign the Contribution in 22 Aid To Construction Agreement w3ith KPUB. The cost will be $2,314.25. 23 1.16 Consider, discuss and take appropriate 86 24 action to approve a donation of $7,711.46 to the Sheriff's Office to purchase 10 25 tasers. 4 1 I-N-D-E-X 2 NO. PAGE 3 1.17 Consider, discuss and take appropriate 89 action to approve budget amendments to 4 allow Veteran's Services Officer Maggie Baker to attend the National Accreditation 5 training session in May of 2016. 6 1.20 Consider, discuss and take appropriate 90 action to accept the annual contract for 7 CIC (Computer Information Concepts) and have the County Judge sign. It has been 8 reviewed and approved by the County Attorney. 9 4.1 Pay bills. 91 10 4.2 Budget Amendments. 92 11 4.3 Late bills. 92 12 4.4 Approve and accept Monthly Reports. 92 13 4.5 Auditor Reports. 94 14 5.1 Reports from Commissioners/Liaison 94 15 Committee Assignments as per attachment. 16 5.2 Reports from Elected Officials/Department 94 Heads. 17 5.3 Reports from Boards, Commissions and 95 18 Committees. a). City/County Joint Projects or 19 Operations Reports b). Other 20 Adjournment 96 21 * * * * * * 22 23 24 25 5 1 JUDGE POLLARD: Let's have your attention, 2 please, it's April -- Monday April 11, 2016, it's 3 9 a.m., Kerr County Commissioners' Court is in session. 4 Commissioner Moser will lead us in prayer and the pledge 5 this morning. 6 (The Prayer and Pledge of Allegiance.) 7 JUDGE POLLARD: Okay, the next part is for 8 the public, citizens wishing to speak to the 9 Commissioners' Court on subjects that are not on the 10 agenda. Those wishing to speak, approach the podium, 11 identify yourself by name and address, and try to limit 12 your comments to three minutes, please. Judge Henneke. 13 MR. HENNEKE: Thank you, Judge. My name is 14 Fred Henneke, I live at 2595 Bandera Highway in 15 Kerrville. Please don't shoot the messenger, I'm only 16 the messenger. I've been commissioned by an ardent 17 admirer of Mr. Baldwin to present to him the last in a 18 series of commemorative caricatures. And so 19 Commissioner Baldwin, at this time it's my pleasure to 20 present to you -- 21 COMMISSIONER BALDWIN: Do y'all have a gun? 22 JUDGE POLLARD: You're not supposed to have 23 a gun in here. 24 COMMISSIONER BALDWIN: I suppose you want me 25 to open this and show it to the world. 6 1 MR. HENNEKE: I think the world would 2 appreciate that. 3 JUDGE POLLARD: A caricature. 4 COMMISSIONER BALDWIN: I bet you five I 5 already know. His daughter's probably in this room, or 6 been in here anyway. 7 Seriously, do one of y'all have a gun? I'm 8 going to use it on myself. Oh, my God. I can't read 9 Spanish. 10 It says "What a legacy he leaves behind. 11 Si, y mucho mas - Louis Romero. Do y'all know Lou Lou? 12 God, what a piece of work. 13 Fred, thank you very much. 14 MR. HENNEKE: Thank you, Commissioner. 15 COMMISSIONER BALDWIN: I'll let you live. 16 MR. HENNEKE: Thank you, Judge. 17 JUDGE POLLARD: Thanks. Thanks to Louis. 18 Okay. Is there anyone else wishing to speak 19 at this time? If not, we'll proceed then with comments 20 from the commissioners. We'll start with Commissioner 21 1, Precinct 1. 22 COMMISSIONER BALDWIN: I've lost everything 23 that I was planning on saying, it's over. No, thank 24 you. 25 JUDGE POLLARD: Okay, this is a first, 7 1 Commissioner Baldwin with nothing to say. 2 All right. Commissioner 2. 3 COMMISSIONER MOSER: Thank you. A couple 4 things. Number one, I want to recognize what Road and 5 Bridge did in Center Point, everybody knows on Center 6 Point Road right by Dave's Place, there's a very, very 7 narrow dangerous bridge. It is now a double-wide bridge 8 with some really creative engineering and construction 9 that's unbelievable how they widened that bridge without 10 a major expense. So congratulations to Len and all that 11 crew that did that. I mean it was really -- it was 12 amazing. That's one thing. 13 The other thing I want to mention is -- 14 pardon me, Martin Marietta and the quarry, discussions 15 continue between the County and Martin Marietta and I 16 think between Martin Marietta and the City. So what 17 they're doing out there -- Martin Marietta, pardon me, 18 I'm sorry, to date has agreed to do everything that 19 they've been asked to do, put any berms in, landscaping 20 them, not use flood rock road, have reclamation when 21 this is over. And what Martin Marietta has done is they 22 have introduced the idea of a development agreement and 23 that's a legal agreement between the entities, whether 24 it's between themselves and the County or themselves and 25 the City or some combination thereof. So I just would 8 1 mention that that is in work, okay, and what those items 2 in this development agreement would be, but it would be 3 a binding document, it would be supported by a bonding 4 that would be tied to the property, so let me just say 5 nothing -- nothing is to take place until that's put on 6 the table, but things are moving in that direction. And 7 that's all I have. 8 JUDGE POLLARD: So that agreement would be 9 enforceable as a contract? 10 COMMISSIONER MOSER: That's correct. To the 11 property itself; not to Martin Marietta. 12 JUDGE POLLARD: All right. I have nothing. 13 Commissioner Letz? 14 COMMISSIONER LETZ: Just a short -- lots 15 going on with the East Kerr wastewater project, but that 16 we'll talk about probably at our later part of the 17 meeting. 18 And the other thing is just anyone who was 19 interested in water issues. Region J will be holding 20 its meeting in Bracketville Thursday. 21 COMMISSIONER BALDWIN: Count me in. 22 COMMISSIONER LETZ: So those that are 23 interested in that, come on down to Bracketville. I 24 think it's going to be at the courthouse in 25 Bracketville, but they're talking about water issues 9 1 getting ready for the next planning cycle. 2 JUDGE POLLARD: Commissioner Reeves. 3 COMMISSIONER REEVES: Just a couple things. 4 Remind everybody this Saturday starting I believe about 5 11 o'clock Hunt Voluntary Fire Department has their 6 annual lunch and fund raising event, it's going to be 7 held at Crider's this year so there's more parking and 8 easier to get around so everybody needs to come out 9 there for a good time. 10 And second, I would like to take this 11 opportunity to commend Mr. Garcia and his entire staff, 12 animal services and the constables, you probably read in 13 the paper last week that there was a incident with a dog 14 and puppies and rabies and exposure of numerous young 15 people and adults. Ray was keeping me posted the whole 16 time. As well as his staff and Ray were going to door 17 to door to try to get everything in line and they put in 18 a lot of -- a lot of hours taking care of our citizens, 19 and I just compliment you on a job well done and your 20 staff, too. 21 MR. GARCIA: Thank you. 22 JUDGE POLLARD: What he's speaking of is a 23 rabies incident for those of you who didn't notice that 24 in the media. 25 Okay. If there's nothing further, we'll go 10 1 on to Item 1.1 on the agenda, consider, discuss and take 2 appropriate action regarding the continuing emergency 3 situation for Castlecomb septic system. Commissioner 4 Moser and Ray Garcia. 5 COMMISSIONER MOSER: Thank you, Judge. I'm 6 just going to give a status on what's happening at 7 Castlecomb, no action today, but what does -- what it is 8 is the central septic system is operating without a 9 permit, it's under the auspices and authority right now 10 of TCEQ. Week before last there was still sewage on the 11 ground, just put it very simply, which is a health 12 hazard. It was going into the little tributaries, the 13 odor was terrible, as there's a new maintenance person 14 involved and with the owner of that system, they claim 15 earlier this week or last week that circuit breakers 16 that kicked on the pumps, they fixed that. 17 Since then, there was no standing sewage on 18 the ground, which is a good, good thing. Ray Garcia and 19 his people still with UGRA monitor the tributary, it is 20 in -- it's way above standards, it's you know, it will 21 go into Silver Creek and will go into the Guadalupe 22 River when there's sufficient flow. So the system is 23 still not functioning properly. I think it's you know 24 it's still an emergency as far as I'm concerned, I don't 25 think TCEQ is moving as quickly as they could, it's 11 1 still -- it's tied up in litigation with the owner of 2 the system, so I compliment Ray and his people, they're 3 out there everyday checking on it, and so hopefully TCEQ 4 and the owner of that property and the maintenance 5 contractors can get this system fixed. In the long term 6 they can look at things, but I think they're having 7 discussions with the City, hopefully the homeowners can 8 tie into the City, and that's going to be complicated 9 and I don't know that the City can handle it, but 10 they're looking at that. So I don't think if Heather 11 has anything she wants to add to that. 12 MRS. STEBBINS: I don't have anything to add 13 to that. The update that you just gave is as much 14 information as I have as well. 15 COMMISSIONER MOSER: So there's a band-aid 16 out there right now. But it's still, you know, bleeding 17 a lot underneath the band-aid. So that's all I have. 18 That's all I want to do on that agenda item. Thank you, 19 Judge. 20 JUDGE POLLARD: All right. Any other 21 further comment or discussion about that item? 22 If not, we'll go to Item 1.2, consider 23 discuss and take appropriate action to approve a 24 Proclamation to declare May 5th, 2016 National Day of 25 Prayer. David Danielson and Commissioner Baldwin. How 12 1 are you, Sir? 2 MR. DANIELSON: Good. How y'all? Just back 3 again annual visit to request your cooperation, 4 permission to hold the national day prayer meeting on 5 the courthouse lawn as we've done for the last several 6 years. Part of that is a proclamation that begins the 7 service that you guys read and sign, and then of course 8 you'd be invited to stay and pray with us as well for 9 that hour. 10 COMMISSIONER MOSER: Thank you. 11 JUDGE POLLARD: Any comments, Commissioner 12 Baldwin? 13 COMMISSIONER BALDWIN: Judge, I would like 14 to make a comment. David, just -- I know how busy he 15 is, I know him personally, and he has -- does lots of 16 things in this community and lots of things, and this is 17 one of them and I just appreciate David that so much of 18 how you -- you're faithful to this. 19 MR. DANIELSON: Thanks. 20 COMMISSIONER BALDWIN: And I appreciate it 21 so much. And with that, I move for approval of the 22 agenda item. 23 COMMISSIONER REEVES: Second. 24 JUDGE POLLARD: That the Proclamation? 25 COMMISSIONER BALDWIN: Yes, Sir. 13 1 COMMISSIONER REEVES: Second. 2 JUDGE POLLARD: All right. Been moved by 3 Commissioner Baldwin, seconded by Commissioner Reeves, 4 for approval agenda item 1.2, which allows for use of 5 the courthouse grounds for that activity, for the 6 national day of prayer, and for the proclamation 7 included, and giving the County Judge the authority to 8 sign the proclamation. 9 COMMISSIONER BALDWIN: We all sign it, yeah. 10 JUDGE POLLARD: All sign it. 11 COMMISSIONER BALDWIN: We all sign it. And 12 I'm going to invite everybody to the function. 13 JUDGE POLLARD: There we go. All right. 14 Any further discussion or comment? There being none 15 those in favor of the motion signify by raising your 16 right hands, it's four zero, unanimous. Thank you very 17 much? 18 MR. DANIELSON: Thank you, we'll see you 19 there. 20 JUDGE POLLARD: Item 1.3, consider, discuss 21 and take appropriate action for the Court to accept a 22 preliminary revision of plat for Tracts 186, 186-A, 187 23 and 187-A, Turtle Creek Ranch Subdivision, and set a 24 public hearing on May 23rd, 2016, at 9 a.m. 25 Mr. Hastings. 14 1 MR. HASTINGS: Thank you. This proposed 2 revision of plat combines tracts -- a portion of tract 3 186-A and all of 187-A into tract 186-R1, be 10.46 4 acres. It further combines the remainder of tract 186-A 5 and all of tracts 186 and 187 into tract 187-R1, 55.06 6 acres. 7 In addition this revision of plat will 8 reflect the abandonment of the portion of Ginger Road, 9 an unpaved public road that is privately maintained, 10 should the Court approve that abandonment scheduled for 11 May 9th, 2016. It should be noted that this subdivision 12 was never recorded, Turtle Creek Ranch Subdivision, but 13 it's widely known as Turtle Creek Ranch Subdivision. If 14 you buy a tract your deed is going to say that's part of 15 this subdivision. I did check with County Attorney this 16 morning to make sure this is a practice that Road and 17 Bridge has had in the past, if someone wants to change 18 lot lines in a subdivision, even if it wasn't recorded 19 they would use the revision of plat process. 20 Road and Bridge requests the Court to accept 21 the preliminary revision of plat for tracts 186, 186-A, 22 187 and 187-A of Turtle Creek Ranch Subdivision, and 23 set a public hearing on May 23rd, 2016 at 9 a.m. for 24 said revision of plat. It's in Precinct 1. 25 COMMISSIONER BALDWIN: Hopefully, we get 15 1 this approved, however I want to stop just for a moment, 2 Number 4 has a question or a comment or two about this 3 not being a complete plat, and revising a plat that's 4 not a plat. Anyway, Number 4. 5 COMMISSIONER REEVES: That pretty well sums 6 it up. I don't understand how we can revise an 7 unrecorded plat, and even referred to in most of the 8 deed transactions out there in Turtle Creek as being 9 such and such tract out of the unrecorded subdivision 10 Turtle Creek Ranches, and then it goes on and conveys 11 the property by meets and bounds description of the 12 acreage. So I don't feel like we can actually revise an 13 unrecorded plat. I mean from a legal standpoint, and 14 just as a real estate professional, Counselor; not a 15 lawyer. When you convey it, you're conveying the 16 property by meets and bounds description. If we were to 17 do anything, I think it should start over and a platting 18 process, if that's needed and record a new plat. But 19 we're not revising anything in my opinion, because 20 it's -- technically is not there. 21 COMMISSIONER BALDWIN: Well -- 22 JUDGE POLLARD: What sayeth the County 23 attorney? 24 MRS. STEBBINS: I think that what 25 Commissioner Reeves is saying is a valid argument, it's 16 1 not a recorded plat. And I talked to Charlie this 2 morning and he said that this is the practice that Road 3 and Bridge has had for quite sometime, for many of these 4 unrecorded plats. But the revision of plat is not 5 something that is required by our subdivision rules 6 because it is an unrecorded plat. It's a good argument. 7 COMMISSIONER BALDWIN: Letz, is there 8 another way to do it besides the word revision? 9 COMMISSIONER LETZ: Well, you could plat it. 10 COMMISSIONER MOSER: You could plat it, 11 yeah. 12 COMMISSIONER BALDWIN: The whole thing. 13 COMMISSIONER LETZ: You just -- I think that 14 the practice has been and, you know, I think this is a 15 little bit of a different one than most of them. What 16 we have required is that when there's a -- something 17 should have -- be a platted subdivision you have to do a 18 plat of the subdivision. This is an odd one just the 19 way it's done. And let me go back to what we're trying 20 to do here, we're trying to abandon the road, correct? 21 I mean -- 22 MR. HASTINGS: This one right here wouldn't 23 be part of abandoning the road; this is simply -- they 24 have sold off portions of those lots, and they've 25 changed the lot lines from the unrecorded subdivision 17 1 plat. 2 COMMISSIONER LETZ: I mean why wouldn't we 3 just do a plat. Make it a plat, and then they wouldn't 4 sell these tracts. 5 JUDGE POLLARD: This part or just the 6 whole -- 7 COMMISSIONER REEVES: Just this part. 8 COMMISSIONER LETZ: If it's not -- it's not 9 really a subdivision. If you're doing it by meets and 10 bounds it's not a subdivision. They may be calling it a 11 subdivision, but by our rules it's not a subdivision. 12 MRS. STEBBINS: I agree with that. 13 MR. HASTINGS: Would they call it Turtle 14 Creek -- 15 COMMISSIONER LETZ: Well, they can make a -- 16 this can be a subdivision. They could grade it a 17 subdivision plat, and wouldn't have to be revised, it 18 would just be a preliminary plat for a subdivision. You 19 know, what they call it really doesn't make any 20 difference, it's what it is. 21 MR. HASTINGS: If they go through the 22 preliminary plat, they'll also need to go through the -- 23 COMMISSIONER LETZ: They go through the 24 alternate plat process on this, and it would be a one 25 time to the Court. 18 1 MR. HASTINGS: Okay. 2 COMMISSIONER MOSER: I'm with Commissioner 4 3 on there, I can't see revising a virtual image, and 4 that's what it is. So create the thing. 5 COMMISSIONER REEVES: That's how I feel like 6 it should be done. 7 COMMISSIONER LETZ: So let's do a plat. 8 COMMISSIONER MOSER: Right, do a plat. 9 COMMISSIONER LETZ: Under the ultimate plat 10 process, which is just a one time with Commissioners' 11 Court, and you really don't have a preliminary plat 12 we're kind of looking at it any way right now. We 13 wouldn't take any action today, you'd have to come back 14 on our next meeting as a plat and we could do that 15 simultaneously with the abandonment of the road which 16 would be on May 9th. 17 MR. HASTINGS: But we still have to get a 18 public hearing though on that. 19 COMMISSIONER BALDWIN: But the problem is 20 that these people have put this thing, particular one, 21 together up to this point, and now we tell them no, you 22 have to do it another way. 23 You know my my concern and always has been, 24 and I've preached this in here numerous times that we 25 need to get as much of this kind of stuff in the record 19 1 as possible for these -- for these issues. So if we 2 came along today and approved the way agenda item is 3 laid out, at least you're getting this much in the 4 record. That's the way I see it. I'd hate to ask them 5 to bring it this far under the present regulations and 6 then we tell them no you can't do that, you gotta start 7 over and do something else at your cost. 8 JUDGE POLLARD: Did your Department counsel 9 them to do it this way? 10 MR. HASTINGS: Yes, Sir. 11 COMMISSIONER MOSER: But it's to accept the 12 preliminary revision, that's what the action item says. 13 MR. HASTINGS: And set a public hearing. 14 COMMISSIONER MOSER: And set a public 15 hearing. 16 MR. HASTINGS: Yes, Sir. 17 COMMISSIONER MOSER: So I don't see why we 18 couldn't do both. 19 COMMISSIONER REEVES: Well, we're not 20 revising. I think that key term revision would make 21 it -- maybe can set the public hearing, but we couldn't 22 revise anything. 23 COMMISSIONER LETZ: I mean I don't know that 24 we're going to -- it's not going to be any more 25 documentation for the property owners. Because what 20 1 they're going to do basically or whoever's doing this 2 plat is going to take the revised part and that will be 3 the plat. It's all the work's already here and they 4 have to come back on another document to us anyway. So 5 it's not going to change -- it's not going to be anymore 6 surveying, it's not going to be anymore, I guess you 7 know really preparing of -- 8 COMMISSIONER REEVES: Gotta change some 9 wording on what's presented here. 10 COMMISSIONER LETZ: Yeah, they'll be some 11 clerical revisions to the document, but the drawing 12 itself and the survey work I don't see that has to be 13 revised at all, it would just be a plat. 14 COMMISSIONER MOSER: Could we just change 15 the action item to accept the preliminary plat rather 16 than the revision? 17 MRS. STEBBINS: No. 18 COMMISSIONER LETZ: We can't do that under 19 the way it was worded. But we can still -- they have to 20 come back on May the 9th for a public hearing. We could 21 do it all of the plat process, you can do the final plat 22 at the same time. You can do it at that same meeting, 23 so it's not going to delay it or do additional work. 24 COMMISSIONER BALDWIN: Let's ask Mr. 25 Brandenburg, I see him sitting back there somewhere, 21 1 he's the white headed guy that still has some, if he has 2 a comment about this? 3 MR. BRANDENBURG: Well, I'm just taking all 4 this in and just listening to everybody's opinions, and 5 you know certainly not at issue to revise any of the 6 wording, to make it, you know, acceptable to everyone 7 for your approval. 8 COMMISSIONER BALDWIN: Could you go back -- 9 what would it do to you and your services, to go back 10 and make this a real subdivision. I mean you spend 11 months and weeks in the office and drawing, and cost Dr. 12 Cockrill half a million dollars or -- 13 MR. BRANDENBURG: No, Sir. It's not really 14 going to have much of an affect. It will be just a 15 drafting process. 16 JUDGE POLLARD: You're not talking about 17 requiring a plat of the entire subdivision, just this 18 part? 19 COMMISSIONER BALDWIN: No. Just what's been 20 recommended here. 21 MR. BRANDENBURG: The biggest concern is 22 that there is a real estate closing date for I believe 23 it's May 27th or 28th. And this closing is dependent 24 upon this plat approval, so if it is possible to revise 25 the plat prior to the May 23rd meeting where it will be 22 1 acceptable, that would be a very good thing for the 2 owners and the sellers, or sellers and buyers that are 3 involved in this piece of real estate. 4 COMMISSIONER LETZ: That shouldn't be a 5 problem at all. 6 JUDGE POLLARD: A gentleman out there wanted 7 to be heard on it, too. I assume you're Dr. Cockrill? 8 MR. SCHMIDT: No. I'm Will Schmidt, I'm the 9 primary owner of the three tracts. And I was just going 10 to say what he already conveyed to you that it is 11 under -- under contract. We've delayed the contract 12 considerably just to get this stuff re platted and 13 remove the road, and I would encourage you to not delay 14 it anymore. I don't mind the rewording, I have no 15 objection to that, but I sure would like to see it 16 proceed. Unfortunately, you have a very good point in 17 that it's -- it's kind of the cart before the horse, 18 this thing has gone down the road a long ways and a lot 19 of different people own property out there when it 20 should have been platted or required to be platted a 21 long time ago. And Charlie and I talked about trying to 22 correct this just the other day. And we realize that it 23 would be a massive project, because all the deeds and 24 all the stuff have been conveyed based on this Turtle 25 Creek Ranch Subdivision, and it's kind of hard to go 23 1 back, undo and correct it. So anyway, I would encourage 2 you to proceed. Thank you. 3 COMMISSIONER LETZ: I mean dependent on your 4 schedule on drafting it, I mean this could be on our 5 agenda at our next meeting or second meeting in April 6 and approved at that time. Now, we probably we have 7 to -- really need to wait until after the public hearing 8 on May 9th, because we really can't approve it until the 9 road's abandon as I understand it. 10 So on May 9th the process would be public 11 hearing, actually abandon the road, and then acceptance 12 of the final plat, or approval of the final plat. So it 13 would all be done on May the 9th. 14 COMMISSIONER BALDWIN: Is that cool, Gary? 15 MR. BRANDENBURG: Yeah. 16 JUDGE POLLARD: I would just observe that 17 this is -- this is really kind of setting a precedent 18 because this is not the only subdivision that's an 19 unrecorded. In fact there are a bunch of them, and so 20 this is liable to come up again. 21 COMMISSIONER LETZ: This isn't -- this is 22 what we've be doing. This is the process. I mean when 23 these come up, we have been making them plat these 24 illegal or -- and they're not illegal from the 25 standpoint -- is probably the wrong word, unrecorded 24 1 subdivisions and get something piece by piece. We can't 2 go out beyond the area that -- 3 COMMISSIONER REEVES: That's brought before 4 us. 5 COMMISSIONER LETZ: -- that's brought before 6 us, because it would be a huge cost, huge expense, and 7 trying to unravel that is unreasonable, so we just do 8 them a lot or several lots at a time, and that way we 9 have something of record and it kind of cleans up, I 10 think, the deeds a little bit and gets them along 11 with -- 12 JUDGE POLLARD: Well, this is what's been 13 happening. Now just the word didn't get to Road and 14 Bridge, and these people with that. 15 COMMISSIONER LETZ: I think the difference 16 here is -- I don't recall that we revised them, and I 17 could be wrong on this, whether it's a revision or 18 whether it's an actual plat. And that's I think where 19 the variance comes. I think to me that if it's never 20 been a plat, it's a new plat. If there is an old plat, 21 then it's a revision. 22 MR. BRANDENBURG: Correct. 23 COMMISSIONER BALDWIN: I agree. Be no 24 action, Judge. 25 JUDGE POLLARD: Well, let's wait a minute. 25 1 Now, is this -- is this going to require new filing 2 fees? 3 COMMISSIONER LETZ: No. Because this is a 4 preliminary. It's still going to have to come back for 5 a final plat. 6 JUDGE POLLARD: All right. So there won't be 7 an additional cost at least from the County to these 8 people. 9 COMMISSIONER LETZ: And wouldn't be 10 anymore -- 11 JUDGE POLLARD: I'm sorry about it because 12 they were counseled by our representatives to do it this 13 way. But I don't think that's dealing with them fairly, 14 if there's some additional cost. 15 COMMISSIONER LETZ: Shouldn't be any 16 difference because -- 17 MR. HASTINGS: I think we're still looking 18 at a delay, because we'll need to come back with 19 different wording on this and still request a public 20 hearing, which we can't do the public hearing until six 21 weeks after we've requested it because -- 22 COMMISSIONER LETZ: Why can't we do a public 23 hearing to abandon the road today? 24 MR. HASTINGS: Well, you've already set a 25 public hearing to abandon the road; you've not set a 26 1 public hearing to revise. 2 JUDGE POLLARD: You're saying it's not 3 proper procedure, we can't step -- use this procedure to 4 do something today. 5 COMMISSIONER LETZ: But there's no -- 6 Charles if we're doing a new plat, there's no public 7 hearing or public notice on revising a subdivision, 8 there is no subdivision. 9 MR. HASTINGS: Okay. Oh, 'cuz it's just a 10 plat, I got ya. 11 COMMISSIONER LETZ: So all of this can take 12 place on may 9th. Can still happen within the time 13 frame. 14 MR. HASTINGS: Can still happen within the 15 time frame. 16 COMMISSIONER REEVES: Because we're not -- 17 we're creating a new -- it's a new plat; it's not a 18 revision. 19 COMMISSIONER LETZ: Because there's no plat 20 filed. 21 MR. HASTINGS: Right. Do we want to set 22 this for the same date as the road. So we just bought 23 them two more weeks. 24 COMMISSIONER LETZ: Right. 25 JUDGE POLLARD: You owe us. 27 1 MR. HASTINGS: Thank you. 2 JUDGE POLLARD: So there has to be a motion 3 then and a second. 4 COMMISSIONER REEVES: There's no action 5 needed today, is there? 6 COMMISSIONER BALDWIN: No action, no, Judge. 7 JUDGE POLLARD: Are we not setting a hearing 8 for it? 9 COMMISSIONER BALDWIN: The hearing is set. 10 The hearing has been set. Charlie, the hearing has been 11 set for May the 9th or something. 12 MR. HASTINGS: Yes, Sir. Yes. 13 COMMISSIONER LETZ: For abandonment of the 14 road. 15 MR. HASTINGS: Yes. 16 COMMISSIONER LETZ: I don't think that 17 requires a hearing. 18 JUDGE POLLARD: All right. All right we'll 19 go on, if that's it, thank you. 20 1.4 consider, discuss and take appropriate 21 action regarding the 2015 Texas Rain Catcher Award from 22 the Texas Water Development Board. Mr. Barry Wall. 23 MR. WALL: Thank you, Judge, I appreciate 24 the time today. First of all I know that we went over 25 this, y'all went over this at last meeting, I'm not here 28 1 to repeat any of that. Just bring some facts and 2 figures to you. I do want to just pass this around, 3 this is the actual award. If y'all want to just pass it 4 around and take a look at it. It's kind of big. 5 I went to Judge late last year and asked 6 permission to write this up and sent it to the Texas 7 Water Development Board as a project in consideration of 8 the annual rain water award and fortunately on Friday, 9 March the 11th we got word that we did win. 10 I just want to present some of the things 11 that probably didn't get talked about, and how large 12 this project and how far reaching this project is. It's 13 a 72 foot -- 72 thousand square foot event center, which 14 actually yields approximately 43,200 gallons of water 15 for every inch of rain that hits the top of that 16 building. That's a pretty big number. And that 17 extrapolates into an annual average of 1,209,600 gallons 18 annually that goes into those tanks. Now, that's just 19 off the events center. 20 We also went further and we do catch the 21 west side of the indoor arena, which adds another 26,250 22 square feet, and additional 15,750 gallons of rainwater 23 for an annual total rainwater of 1,650,600 gallons that 24 actually go into those two 65 thousand gallon tanks that 25 are in the back. 29 1 Now, that's not all the storage we have. 2 This massive building -- most of the things that we work 3 on is in three, four and six inch pipe; not this 4 building. The down spouts we normally work in are three 5 inch, these are six. Six inch down spouts, there's 30 6 of them. They go into approximately 750 feet of 24 inch 7 pipe, and because of all that extra storage under 8 ground, we're looking at somewhere around a 152,000 9 gallons of storage total out at the youth event center. 10 This is a massive project. 11 Right now as far as we know, it is the 12 largest rainwater system in the southwest of the United 13 States. I don't know of anyone that's bigger. The 14 second largest one, which is an anomaly is also here in 15 Kerr County at the Kroc Center. It's a little bit 16 smaller because the underground piping wasn't nearly as 17 big. 18 It takes care of several things for us out 19 there. One of the things that we -- that came into this 20 project was flood control in the parking lot. You can 21 imagine that much water coming off of that big building 22 and flood the parking lot so it takes care of that 23 problem also. 24 It flushes 55 toilets in the complete 25 center. 45 indoor and 18 outdoor livestock wash bays 30 1 and also is irrigation for the Texas native landscape 2 around there, as well as dust control for the indoor 3 arena. 4 This project was my pleasure to design and 5 install, it was absolutely fun. We used it as an 6 example in a lot of the education things that we do with 7 the company, not only the school systems, but in adult 8 education and also in colleges. We also have a road 9 show that we take on and this is a featured project that 10 we use. I'd like to answer any questions that anybody 11 might have about this project. 12 JUDGE POLLARD: Did you design the Kroc 13 Center, too? 14 MR. WALL: I did, yes, Sir. 15 JUDGE POLLARD: And it won the -- 16 MR. WALL: It won. This is actually the 17 second time I've won this award, I won it for the Kroc 18 Center. I also have another project that won, which was 19 the Hunt School. I didn't take the credit for that, I 20 let the kids take the credit and they got to go to 21 Austin and pick up the award. I missed the event in 22 Austin a few weeks ago, and Judge was nice enough to 23 stand in for me. I was on my way to pick it up and I 24 got a phone call from my daughter who was expecting just 25 a few days later, and she said dad where are you, I said 31 1 I'm in Austin, she goes I think you better come to San 2 Antonio we got a grand baby on the way, so I made it in 3 time to see the grand baby born. So I appreciate Judge 4 Pollard and standing in for me. 5 JUDGE POLLARD: Well, and Commissioner 6 Baldwin. 7 MR. WALL: Oh, you were there, too, I 8 forgot. 9 COMMISSIONER BALDWIN: I was. I had my 10 priorities in line. 11 MR. WALL: What questions can I answer for 12 anybody. 13 COMMISSIONER MOSER: I have a question for 14 Tim. What is the utilization of that water, do we keep 15 it about 90 percent full, or does it stay about 90 16 percent full, how much do we use, just out of curiosity? 17 MR. BOLLIER: Those tanks stay pretty much 18 full all the time. 19 COMMISSIONER MOSER: Okay. That's what I 20 would -- 21 MR. WALL: Yeah. One of the things that 22 goes unnoticed here is the amount of dew that comes off 23 the top of those buildings. This system stays full most 24 of the time. I know one of the biggest events, and we 25 did some digging to find out how many people used the 32 1 event center on an annual basis, and numbers that we dug 2 up were approximately 30 thousand people use the event 3 center. That's the ones we could count. There's 4 probably another 30 thousand that we couldn't count 5 because of other things that go on that were just 6 unrecorded. 7 COMMISSIONER MOSER: Do you have an 8 estimate, just a wild guess estimate, of how much 9 water's consumed out of those tanks? 10 MR. WALL: I imagine put and take they go 11 annually somewhere around 500 thousand gallons so -- 12 COMMISSIONER MOSER: So we got 1.6 million 13 there so we use about a third of it, or something like 14 that? 15 MR. WALL: No, Sir. 1.6 is how many gallons 16 actually dump off the roof. When it overflows it goes 17 to the back and out to the river. 18 COMMISSIONER MOSER: So I'm just saying -- 19 if you collect theoretically 1.6 million, I'm just 20 trying to get how much of it you use, is about a third 21 of it? 22 MR. WALL: About probably more like two 23 thirds of it is used to flush all those toilets, and I 24 mean -- 25 COMMISSIONER MOSER: Okay. That would be an 33 1 interested thing just to have. I mean I think it's -- 2 I'm glad you got access out there. That's -- 3 MR. WALL: Access is the name of the game. 4 We've never sold anybody too small of a tank -- too big 5 of a tank. One of the things I always like to talk 6 about is condensation coming off those buildings. We've 7 only been able to measure one building the entire time 8 out of 750 installs, and it was one out in your 9 District, Commissioner Moser, at Tom Collin's house. We 10 knew when we put that in that his barn would take 17 and 11 a half inches of rain to fill that 20 thousand gallon 12 tank, and they were out there building their retirement 13 home. It filled in 15 inches, and Tom said I could hear 14 that dew dropping in everyday. So two and a half inches 15 in 9 and a half months is quite a -- quite a bit. So 16 you imagine if you extrapolate that into the building 17 size that we got out there at 72 thousand square feet, 18 it's a bunch. 19 COMMISSIONER MOSER: I think, correct me if 20 I'm wrong, but I think he has never been below about 90 21 percent full. 22 MR. WALL: No, he hasn't. 23 COMMISSIONER MOSER: And that is their only 24 source -- I mean they have a well, as a back up. 25 MR. WALL: They do. 34 1 COMMISSIONER MOSER: Their whole household 2 just uses that system, so that's great, congratulations. 3 COMMISSIONER LETZ: I don't know if you're 4 aware of it, Road and Bridge uses those tanks in the 5 summer for the water -- 6 MR. WALL: Yes. That I didn't know about 7 that, but I had a feeling they were. And also want to 8 thank Road and Bridge on their part for in getting this 9 dissertation ready. I didn't have a tall enough truck 10 to get up above and take some photographs. And so we 11 got Road and Bridge out there, and they helped us get 12 those photographs made. If I hadn't had those 13 photographs, I wouldn't have had anything to turn in. 14 So it was a lot of fun to work with them. 15 COMMISSIONER LETZ: One other comment. One 16 of the things last week, we thanked UGRA and Upper 17 Guadalupe River Authority, and neglected a large 18 contributor is LCRA also contributed 25 thousand dollars 19 to -- under their community project. And certainly 20 didn't want to slight LCRA. But also there was a lot of 21 community interest getting this project put in. I 22 want -- 23 MR. WALL: It was an interesting project. 24 I'm going to be working with Judge Pollard in the future 25 to do try to do some media stuff and some big newspaper 35 1 articles to get some word out on this project. So we're 2 going to do a little sign exchange, too. The signs 3 aren't exactly correct to say what it is. We're going 4 to get that straightened out but that's future stuff, 5 and I really appreciate y'all's help on this. 6 JUDGE POLLARD: We appreciate that. And 7 how's that new grand baby? 8 MR. WALL: He's doing great. I got to see 9 him yesterday. Thank you Judge, thank y'all. 10 JUDGE POLLARD. 1.5 consider, discuss and 11 take appropriate action regarding Court Order Number 12 18053, ordinance relating to the screening and 13 regulation of junkyards and auto wrecking and salvage 14 yards. Ray Garcia and Commissioner Baldwin. 15 COMMISSIONER BALDWIN: Yes. I'm going to 16 take the lead on this, Judge, and just make a point. In 17 your backup on the second page -- or actually the first 18 page in the backup, there is the Court order, I don't 19 know why they call it an ordinance, but never the less 20 they have, but it shows here that the Commissioners' 21 Court convened in special session on August 15th, 1988 22 at 5 o'clock, and five o'clock is the key here. And one 23 of the things is that -- and then drop down a little bit 24 further and it says 8 members of the public were present 25 at this hearing. And I -- I was on the Commissioners' 36 1 Court back then, and that's -- we had face masks, too, 2 if anybody's wondering about that era. There was 8 3 people in here, and the reason we had it at 5:00 is 4 because of some folks that were in that business and we 5 wanted to give them an opportunity to get through their 6 work day and then they could come in here and 7 participate in this workshop of adopting some kind of 8 rules to regulate junkyards and salvage yards, and so 9 that's what that's about. And if we change this from 10 this unit to the next one, I hope we do the same thing. 11 I hope that we could have a public hearing to where 12 people are invited in so they could participate in their 13 business as we go along. 14 Now, somewhere down the line maybe, 15 somewhere down the line through the years since 1988, 16 this was no longer used. We moved -- we changed to 17 another program, another law, and how that got dropped, 18 I don't have any idea, but we have a new issue on the 19 table and then that's what Ray's going to talk about, 20 and I think the County Attorney has some thoughts about 21 it as well. So I just wanted to bring you up to date 22 how that happened in the beginning. And to my 23 knowledge, we never had rescinded that, never stopped 24 it, so we're operating under two systems. Go ahead, 25 Ray, thank you. 37 1 MR. GARCIA: Yes, Sir, thank you. Good 2 morning, Judge, Commissioners. I put this on the 3 agenda -- Commissioner Baldwin and I spoke about because 4 there was a number of questions. This order is still 5 out there. Some of the discussion that I had with the 6 County Attorney is that we wanted to bring it to the 7 Court for the Court's review and discussion about how to 8 proceed and if in fact we want to proceed with this for 9 the enforcement of this order. 10 A couple questions and you were provided 11 copies as well, on the court order is things like 12 screening. If these businesses that have been operating 13 since say 1990 or even back further up until now have 14 all been in operation, and have some type of screening 15 in place that either was enforced by the small 16 business -- outdoor small business code that we use for 17 the County, or just simply put the screening in place on 18 their own. 19 These are the questions that we wanted to 20 discuss with the Court how do we proceed, get some 21 direction from the Court. If the Court would like to 22 move forward, if there's questions about some of the 23 screening and fencing that is in place right now on some 24 of these businesses, go from six to eight feet. This 25 order particularly requires ten feet, so there's a 38 1 question. 2 JUDGE POLLARD: You talking about how tall 3 the wall is, the screening is? 4 MR. GARCIA: Yes, Judge. So in your packet 5 there, it describes that in section 3 which requires a 6 person who operates a junkyard, automotive or wrecking 7 or salvage yard to screen by natural objects, plantings, 8 fences or other appropriate means, so that the screen's 9 at least ten feet in height along the portion of the 10 junkyard or automotive wrecking or salvage yard that 11 faces public road or family residence. 12 And the outdoor business code that we had 13 been enforcing and still enforcing today. It gives the 14 requirement for only 8 feet of fence for the screening 15 and then -- but it does not add in the family residence. 16 Only specifically for a certain date of the operation 17 was before say 2002, and those would be grandfathered. 18 If there are other operations operating now or that did 19 not meet a certain grandfather date, then they would be 20 required to screen even on the side of that a residence 21 would be facing the operation. 22 So again, some of the things that the County 23 Attorney and I have discussed is that we should bring it 24 up to the Court and let the Court discuss and review 25 this order, and decide how to proceed. I did speak with 39 1 Commissioner Baldwin and agree with him that if we do 2 anything further from discussion and review on this 3 that we do contact all those business operators, and 4 involve them in discussion on how to proceed. So that's 5 what we have today. 6 JUDGE POLLARD: I would ask the County 7 Attorney what would we be required to grandfather all 8 those people and say that it would -- or is it possible 9 that it could affect all of them? 10 MRS. STEBBINS: I think that that's part of 11 what Ray and I talked about that y'all could decide to 12 grandfather those in place now; otherwise, they would 13 all have to come and request a variance or some other 14 consideration for what has been enforced up to now. And 15 out of fairness, what we've been doing is the County is 16 having them screen it up to eight feet, or six feet in 17 some circumstances, and that's just very recent years 18 and so having to go to them and say well, we have an 19 ordinance that was already in the books, but we're now 20 going to tell you will to go to ten, that may not be 21 fair. 22 JUDGE POLLARD: And now we're changing our 23 mind maybe and going to something else if we revised it? 24 MRS. STEBBINS: Right. Yes, Sir. 25 COMMISSIONER LETZ: What -- has the 40 1 authority from the State changed that -- I mean the 2 authority that was passed hasn't been changed by the 3 legislature? 4 MRS. STEBBINS: No, Sir. And the same 5 language is still in the book, giving us permission to 6 do this. 7 COMMISSIONER REEVES: Giving us permission 8 to lessen the requirements is what the State is, because 9 that's where I'm confused. It says supposed to be ten 10 foot, and we've been going with another one. 11 MRS. STEBBINS: Giving us the authority to 12 regulate these types of businesses in general. And we 13 could do less than ten feet, yes, Sir. 14 COMMISSIONER REEVES: Okay. It is 15 permissible? 16 MRS. STEBBINS: Yes, Sir. 17 COMMISSIONER REEVES: The only other thing I 18 noticed is the application which apparently may be old. 19 MRS. STEBBINS: Yes, Sir. 20 COMMISSIONER REEVES: I would really like us 21 to see that -- to look at that more closely, because one 22 of these -- one of the questions on the application for 23 a junkyard license, will the junkyard violate deed 24 restrictions or subdivision restrictions, and there's a 25 question yes or no. I think that to me that's kind of a 41 1 given, if it's violating deed restrictions, that's -- 2 that's already out there, and we're not supposed to be 3 in the middle of a deed restriction violation. 4 MRS. STEBBINS: Which is probably why the 5 question was in there in the first place. It maybe 6 wouldn't let it pass go. 7 COMMISSIONER REEVES: It doesn't pass go if 8 there is a deed restriction. 9 MRS. STEBBINS: Exactly. Right. 10 COMMISSIONER LETZ: I think that it would 11 make sense whether we keep this as it is exactly or 12 change it, that we do a new hearing on it, on the topic 13 and just see what the public -- and then we can revise 14 it slightly if we need to. I mean it's a -- we passed 15 these things so long ago it would be good to see, even 16 if it's the identical order, to affirm it and do it 17 again right. I mean after sometime in the next couple 18 months. 19 JUDGE POLLARD: And in there revoke the 20 prior ones. And apparently that wasn't done when the 21 second one was passed so we got two? 22 MRS. STEBBINS: Correct. And one regulates 23 outdoor businesses. And this one -- well, their outdoor 24 businesses the rules are different. 25 JUDGE POLLARD: But they're in conflict. 42 1 MRS. STEBBINS: Yes, Sir. 2 JUDGE POLLARD: So we gotta do something. 3 COMMISSIONER LETZ: Yes. 4 COMMISSIONER BALDWIN: It's so important to 5 rescind old orders. 6 JUDGE POLLARD: Absolutely. 7 COMMISSIONER LETZ: So I mean I think to me 8 the best thing to do would be to ask Ray and the County 9 Attorney to come up with a new one, do a hearing, and 10 then we'll go forward. And it can basically be the same 11 exact document to start with. 12 MRS. STEBBINS: Would you -- well -- 13 COMMISSIONER LETZ: To me ten foot's too 14 high, personally, I mean. 15 MRS. STEBBINS: Those were two of the 16 issues, the ten foot and then the family residence. 17 Those are the core of what is different here. 18 COMMISSIONER BALDWIN: I think there was a 19 fee as well, wasn't there? 20 MRS. STEBBINS: 25 dollars. 21 COMMISSIONER BALDWIN: 25 dollars. 22 COMMISSIONER LETZ: To license it? 23 MRS. STEBBINS: Yes, Sir. And that amount 24 is still the same in the State law. 25 COMMISSIONER LETZ: If we license it then we 43 1 gotta have somebody keep track of the license since 2 we're not real good at keeping track of those. But I'm 3 in favor of doing a public hearing and at that point we 4 can decide whether we're going to keep it to ten foot or 5 lower it to eight foot. 6 COMMISSIONER REEVES: And I tend to agree 7 with Commissioner 1 that in the evening a public hearing 8 to allow as many as could possibly attend it be there so 9 we can -- 10 COMMISSIONER BALDWIN: Let's call it a 11 workshop. 12 COMMISSIONER REEVES: Let's call it a 13 workshop, I agree. 14 COMMISSIONER BALDWIN: We'll do that. We'll 15 put something together for y'all and the County Attorney 16 may send you a note. I'm not going to, but the County 17 Attorney may send you a note asking you what your 18 favorite time of the day and what day and that kind of 19 thing. But this is kind of a historical document, if 20 you see who made the motion is the great Victor Lich. 21 One of the greatest commissioners ever breathed air in 22 this County. 23 COMMISSIONER LETZ: Precinct 3. 24 COMMISSIONER BALDWIN: Precinct 3, true. 25 But he was a great guy, a great guy to work with. 44 1 COMMISSIONER REEVES: It looks like that was 2 about the time you were out west, too. 3 COMMISSIONER BALDWIN: Yeah, I was out west. 4 COMMISSIONER LETZ: And when we do have that 5 maybe we can do both of them at the same time. My 6 memory tells me back in the late 90's, we also passed a 7 Court order about -- I want to say sexually-oriented 8 businesses. 9 COMMISSIONER BALDWIN: Correct. 10 COMMISSIONER LETZ: It might not be bad to 11 look at that and make sure we're in compliance with that 12 so to make sure we can ask enforce what we've done. 13 COMMISSIONER BALDWIN: That would be a good 14 idea. 15 MRS. STEBBINS: Okay. 16 COMMISSIONER BALDWIN: I'm familiar with 17 that one. 18 JUDGE POLLARD: Yeah. Do them both at the 19 same time. I'd be in favor of the workshop being at the 20 end of a regular agenda. 21 COMMISSIONER LETZ: I don't mind doing it at 22 five. I mean I think it's good to have public. I think 23 most or many of the public I mean that work and have a 24 child have a hard time getting here in the day. I think 25 five o'clock's a good time. 45 1 COMMISSIONER BALDWIN: Well, the reason for 2 that is those guys would be able to shut down work just 3 a few minutes early and come down here and be. 4 COMMISSIONER REEVES: Or residents who might 5 have an input on this, and may not be able to take off 6 for something this important. 7 COMMISSIONER BALDWIN: That's exactly right. 8 And where we're headed with that we've tried a couple of 9 times having nighttime meetings, it's a waist of time. 10 You may have one that's to get some folks here, but the 11 second one there's nobody here but the staff that's 12 being paid overtime. So I'll take care of that, 13 gentlemen. Thank you. 14 Is that it, Ray, for now? 15 MR. GARCIA: That's it for now. Just wanted 16 to open it up for discussion. 17 JUDGE POLLARD: Item 1.6 consider, discuss 18 and take appropriate action regarding Chapter 381 19 Economic Development Agreement between the County of 20 Kerr and Fox Tank Company. Jonas Titas. 21 MR. TITAS: Good morning. Two weeks ago we 22 brought to this to your attention that Fox Tank had paid 23 their taxes and we're beginning the process of compiling 24 the documentation. There were some things that were 25 still outstanding. Been working with Brenda and the 46 1 Auditor's office. I believe that we have satisfied all 2 the requirement. There is a sworn statement, I don't 3 know if it is in your packets, but I do have copies for 4 you all just in case. 5 And I'm here to answer any questions. But I 6 believe we are set to process and be authorized to 7 process the payment. It is the amount -- the sum is 8 $1,664.79. That is 30 percent of the taxes paid on the 9 property of just about 55 hundred dollars. And so this 10 will graduate -- next year it'll be 20 percent, and the 11 following year will be ten percent of taxes paid on the 12 property. 13 COMMISSIONER LETZ: What's the amount again? 14 MR. TITAS: $1,664.79. 15 COMMISSIONER BALDWIN: Take me to a page 16 with that number on it. 17 MR. TITAS: It's not on that sworn 18 statement, it is based on the taxes paid of 55 hundred 19 dollars, and that's for four parcels of land that they 20 own and have facilities on. And per the 381 agreement, 21 they are to maintain 60 employees, average wage is 15 22 dollars an hour, percentage of those reside in the 23 County. And they as of the end of the year they 24 satisfied all of those requirements. 25 MRS. DOSS: There's actually for the general 47 1 fund it's $1,664.79. And for the Road and Bridge it's 2 $118.79 is just for tax. 3 COMMISSIONER REEVES: 118 what? 4 MRS. DOSS: 79. 5 COMMISSIONER BALDWIN: And that totals up to 6 what? 7 MRS. DOSS: 17 hundred something. 8 COMMISSIONER BALDWIN: Where do I get this 9 1663, Jonas? 10 MR. TITAS: Where? 11 JUDGE POLLARD: Give me the first figure 12 before the 118. 13 MR. TITAS: It's 1,664.79 plus 118.79. That 14 was -- that was -- 15 MRS. DOSS: That was preliminary. 16 MR. TITAS: -- preliminary numbers and then 17 we worked with it through Brenda's office and got the 18 corrected number. 19 COMMISSIONER BALDWIN: It's like a second 20 meeting. All right. 21 COMMISSIONER REEVES: The total rebate 22 1,783.58 -- 23 MRS. DOSS: Yes, Sir. 24 COMMISSIONER REEVES: -- for all funds? And 25 you feel good with that? 48 1 MRS. DOSS: Yes, Sir. Yes, Sir. We 2 received the tax documents and the sworn statement. 3 COMMISSIONER REEVES: Okay. So you feel 4 good with authorizing this? 5 MRS. DOSS: Yes, Sir. 6 COMMISSIONER LETZ: I make a motion that we 7 acknowledge that fox Tank is in compliance with the 8 chapter 381 economic development between themselves and 9 Kerr County and authorize payment to them or rebate to 10 them of $1,783.58. 11 COMMISSIONER REEVES: Second. 12 JUDGE POLLARD: Been moved by Commissioner 13 Letz, seconded by Commissioner Reeves, that the rebate 14 to Fox Tank Company of $1,783.58 be approved and 15 authorized. Is there any further discussion? That's in 16 accordance with the 381 Economic Development Agreement 17 between Kerr County and Fox Tank Company. Any further 18 comment or -- there being none those in favor of the 19 motion signify by raising your right hands. It's three 20 zero, unanimous. 21 Let the record reflect that after, I 22 believe, it was item 1.4 on the agenda that Commissioner 23 Moser had a conflict and had to leave and go somewhere 24 else, so he hasn't been here since that discussion of 25 item 1.4 on the agenda. 49 1 All right, let's go to 1.7 consider, discuss 2 and take appropriate action on request to approve the 3 addition of 8 new members to the Kerr County Historical 4 Commission. Julie Leonard. Howdy. 5 MS. LEONARD: Good morning. We have 8 new 6 members. Five of which are here this morning. And I'm 7 going to read their names and give you a little 8 background information. 9 Our first one is Phyllis Schwethelm Shelton, 10 and her father was a former Kerr County Commissioner. 11 She has a BA history degree from Rice University, and 12 she's returned to Kerr County to manage the family 13 ranch. And she's interested in the history of Kerr 14 County. And we're hoping she'll enjoy her tenure with 15 us commission. 16 The next one is Toni Romero Box. Her 17 father's Louis Romero, which I think some of you might 18 know. She's a fourth generation -- 19 COMMISSIONER BALDWIN: This is her daddy. 20 Her daddy did this. It's not too late to not allow her 21 on here. Sorry. 22 MS. LEONARD: That's fine. She's a fourth 23 generation resident of Kerr County. She moved back to 24 Kerr County in 2010, she does voluntary work at Peterson 25 Hospice, and she's interested in working on her family 50 1 genealogy. She lives at Camp Verde, close to her daddy. 2 The next one is Beth Patterson, she is not 3 here, and her husband Russ, they have Lavender & Lace in 4 the antique small in downtown Kerrville. Beth is a 5 sixth generation Texan. Her -- has relatives that were 6 a Sheriff and Senator establishing The State of Texas. 7 They moved back to Kerrville 11 years ago. She and her 8 husband both had careers in college administration. Her 9 husband Russ, father was a secret service with the -- 10 secret service of the United States. He was born in 11 Virginia. They own land which was part of the Charles 12 Schreiner and the Real family, so they're very 13 interested in Kerr County history. 14 Monica Clayton who's not here. She was not 15 even a member of the historical commission, and she's 16 done the research for the Notre Dame School, and she's 17 also procured an untold story marker that is paid for by 18 The State of Texas for the Doyle Colored School and that 19 will be probably -- it's at the foundry now, so we 20 should be getting that fairly soon. 21 Pat Natus, she is a graduate of Tivy, 1969. 22 She has a farm and ranch business, they raise registered 23 long horn cattle, and she's researching her husband's 24 Texas Ranger relatives, and she's also interested in 25 archaeology. 51 1 Lois Shaw, she's been in Kerrville 46 years, 2 she's retired nurse, she's very busy. She's a league of 3 women voters, christian women's job corps, she's 4 executive director of the community mutual burial fund 5 group, member of Saint Paul's Methodist Church, and 6 she's also a -- was a former member of the library 7 board. And she's been fascinated with Kerr County 8 history since she's been here, so we welcome her. 9 And Dean Reganess, he's a third generation 10 son Mason. He came to Kerrville via Battle Creek, 11 Michigan, North Carolina, Ireland, and with his wife 12 Karen. They have five children that are home schooled, 13 he is -- in 19 -- in 2012 he was part of the Bexar 14 County courthouse restoration project. He was chosen to 15 carve the decorative stone who perfectly matched the 16 historical design on the Bexar County Courthouse. He 17 has also carved the stone fossil at the Kerr County Arts 18 and Cultural Center, and he also designed the NASCAR 19 trophy for Lowe's winning team. 20 So we're really excited about these new 21 members. And I know they'll be a great addition to our 22 commission. So I hope that you approve our suggestions. 23 COMMISSIONER BALDWIN: Wouldn't I do that. 24 What about these other folks? 25 MS. LEONARD: These other folks are Mary Lee 52 1 Stewart is our secretary. Mike Bolin is our vice chair. 2 And who am I missing? 3 MS. VAN WINKLE: I'm here. 4 MS. LEONARD: And Irene Van Winkle, who's 5 our reporter, who reports everything. 6 COMMISSIONER BALDWIN: Van Winkle, I've 7 heard of her somewhere. 8 MS. LEONARD: Yeah. 9 COMMISSIONER BALDWIN: Well, fantastic. 10 Great group of people, some old friends of mine. Golly, 11 good to see people like that. It's an honor and a 12 pleasure to recommend this group as a part of the new 13 Kerr County Historical Commission. 14 COMMISSIONER REEVES: Is that your motion? 15 COMMISSIONER BALDWIN: Yes, that is my 16 motion. 17 COMMISSIONER REEVES: Then I'll second it 18 then. 19 COMMISSIONER BALDWIN: Thank you very much. 20 MS. LEONARD: I also would like to invite 21 y'all, I'm sure you're going to be getting invitations. 22 We're going to be dedicating our HEB historical marker 23 and it's going to be a big event. So it'll be April 24 26th at 11 o'clock, and the marker is down at the end by 25 the pharmacy. Anyway we'll have the big event. Thank 53 1 you. 2 COMMISSIONER LETZ: Quick comment. The 3 last -- we talked last time you were here about the old 4 Kerr County courthouse in Comfort. There's the Comfort 5 group and I'll forward you an e-mail about that. The 6 Comfort Historical Society is trying to purchase that 7 property, but anyway, maybe I don't know if y'all want 8 to work together or not, and I think they probably want 9 to keep courthouse there though. 10 MRS. LEONARD: I figured that. I've been 11 corresponding with the lady. She wasn't very 12 forthcoming with -- 13 COMMISSIONER LETZ: But anyway they're 14 trying the raise the money -- 15 MRS. LEONARD: That would be wonderful. 16 COMMISSIONER LETZ: -- and the people who 17 currently own the property are willing to take it off 18 the market at a certain -- you know part of the funds 19 can be raised relatively soon. 20 MS. LEONARD: What Jonathan is saying that 21 the original Kerr County Courthouse is in Comfort by the 22 park, so we were trying to maneuver to maybe get it back 23 to Kerr County, but it's not working. So anyway, but 24 Comfort was part of Kerr County, so anyway, I guess 25 that's okay. 54 1 COMMISSIONER LETZ: That's right. And the 2 the jail's underneath it, pretty small. 3 JUDGE POLLARD: All right, it's been moved 4 by Commissioner Baldwin and seconded by Commissioner 5 Reeves that the County approve the addition of 8 new 6 members to the Kerr County Historical Commission. Those 7 members being Phyllis Schwethelm Shelton, Toni Romero 8 Box, Beth Patterson, Russ Patterson, Monica Clayton, Pat 9 Natus, Lois Shaw and Dean Reganess. I think was the way 10 to pronounce that, is that correct? 11 COMMISSIONER LETZ: Yes. 12 JUDGE POLLARD: All right. And those in 13 favor of the motion signify by raising your right hands. 14 It's three zero, unanimous. Thank you. 15 COMMISSIONER BALDWIN: Good group. 16 JUDGE POLLARD: Item 1.8 -- we'll have a 17 ten-minute break after this one, okay. 18 1.8 consider, discuss and take appropriate 19 action on change order number 3, the Texas Department of 20 Agriculture for Texas Community Development Block Grant 21 Project 7214025, in Precinct 1 and 2. Katie Falgoust 22 and Charlie Hastings. Hi, Katie. 23 MS. FALGOUST: Hi, good morning. I'm Katie 24 Faltgoust from GrantWorks and for the Kerrville South 25 Sewer Project. We have another change order. The 55 1 manhole height, after some design work was done with the 2 permanent generator and some concrete driveways, the 3 manhole height needed to be adjusted, so this would be 4 to increase the construction cost by $1,800.00, and it 5 would be covered by grant funds. So I don't know if 6 anybody has any questions. 7 COMMISSIONER BALDWIN: No. I move for 8 approval. 9 COMMISSIONER LETZ: Second. 10 JUDGE POLLARD: Been moved by Commissioner 11 Baldwin, seconded by Commissioner Letz that approval of 12 the change order number 3 on the Texas Department of 13 Agriculture Texas Community Development Block Grant 14 Project 7214025 by one thousand 800 and what? 15 MS. FALTGOUST: Yeah. $1,800.00. 16 JUDGE POLLARD: $1,800.00, which would be 17 covered by the grant. Any further discussion or comment 18 on that? 19 COMMISSIONER BALDWIN: Judge, I'd just like 20 to ask a question. 21 JUDGE POLLARD: Sure. 22 COMMISSIONER BALDWIN: Where are we in 23 everything, when will we turn the key, and -- 24 MS. FALTGOUST: Construction should be done 25 by the end of this month. So they're doing septic 56 1 mitigation at the Park Hill Apartment Complex within the 2 next couple of days. They're installing the permanent 3 generator within the next two weekends there. There's 4 actually a final -- a preliminary inspection this 5 Friday. But Charlie -- 6 MR. HASTINGS: She covered it, that's it. 7 It's winding down. 8 COMMISSIONER BALDWIN: So it's winding down. 9 MR. HASTINGS: Yes, Sir. 10 COMMISSIONER BALDWIN: Another project 11 completed. 12 JUDGE POLLARD: Completed. 13 MR. HASTINGS: And I'll say that the City's 14 been wonderful to work on it, too. 15 JUDGE POLLARD: Are they in the room? 16 MR. HASTINGS: I don't know. 17 JUDGE POLLARD: The Mayor is. 18 MR. HASTINGS: Yes. 19 COMMISSIONER BALDWIN: Thank you very much, 20 thank you. 21 JUDGE POLLARD: All right. Those in favor 22 of that motion signify by raising your right hand. It's 23 three zero, unanimous. 24 It's 1.9 -- we're going to have a ten-minute 25 break. We'll resume at exactly 10:15. 57 1 (Recess.) 2 JUDGE POLLARD: All right. It's 10:15. And 3 County Commissioners' Court is back in session after the 4 recess. We had an item that was set for ten o'clock, 5 Item 1.11. We're going to skip down to that and take it 6 now. Consider, discuss and take appropriate action on 7 request to declare Mai Road a county road and allow it 8 to be maintained by the County. Barbara Cope. Yes, 9 Ma'am. 10 MRS. COPE: I have lived on this road for 11 over 15 years, and during that time -- one of my 12 neighbors also has been there over 20 years, and he had 13 a doctor's appointment and couldn't get here this 14 morning. So I am at 220 Mai road, which I call it Mai, 15 it's called everything from May to Me and My, and I 16 don't know what all, but anyhow this road is in very, 17 very bad shape. We have rocks that stick up at least 18 about six inches. We have holes in the road that are 19 six inches deep, we have a bad situation on this road. 20 Because at the time years ago when I tried to declare it 21 a county road, I was told it was a private road, and 22 that we had to bring it up to code which would include 23 curbs and sidewalks -- I don't know what all. But 24 anyhow, right now there has been more people move into, 25 you know, places on this road. They've brought their 58 1 double wide's out and they have moved in. We have more 2 traffic on the road now. So therefore, our road is just 3 absolutely -- there's going to come a time when we're 4 not going to be able to come out either way. The road 5 goes from Kerrville all the way down 16 Highway. I 6 don't know if anybody knows where that is. I can 7 petition enough residents at my place which is 220, then 8 it goes down the road to the highway. 9 I am asking, begging, pleading, whatever, to 10 have somebody come out and look at this road and declare 11 it a county road. Now, I have been told by many people 12 I have to bring it up to code. We're nothing but 13 retired, handicapped, social security recipients that 14 have no money to bring this up to code. That's why I'm 15 pleading with the commissioners to please help us. We 16 have no other way to get this done. 17 And I've talked to Mr. Baldwin years ago and 18 got no results. I went to the petition end, I even went 19 to Lamar Smith's office, I went everywhere to try to see 20 if I could get some help for this place. This was years 21 ago. Now we're bringing it up again because the road is 22 getting so bad. So we would like to have somebody come 23 out, look at it and make a decision. And hopefully we 24 can get it to become a county road, so that we can have 25 some help with it. And I thank you very kindly. That's 59 1 all I have to say. I just need some help. 2 COMMISSIONER BALDWIN: Thank you, Ma'am,. 3 MRS. COPE: Thank you. 4 JUDGE POLLARD: Is Mai Road in a 5 subdivision? 6 MRS. COPE: No. 7 JUDGE POLLARD: So they're all tracts that 8 are conveyed by meets and bounds description along 9 there? 10 MRS. COPE: We are -- there isn't a plat or 11 whatever you want to say that we have. 12 COMMISSIONER LETZ: When you looked at it 13 previously, did you look at it in the forming a road 14 district as a possibility? Forming a road district? 15 MRS. COPE: No. I don't know what that is, 16 Sir. Nobody told me about it. 17 COMMISSIONER LETZ: What the -- a quick 18 summary of it, and County Attorney can certainly step in 19 and correct me, but basically, the residents along Mai 20 Road would vote themselves a tax increase that would pay 21 for the bringing the road up to County standards at 22 which point the County would then accept it into the 23 county road system, and that dollar amount would be paid 24 back on your annual report taxes over usually a 15 year 25 period. So the first step is to usually get a cost to 60 1 bring it up to County standards, which is usually you'd 2 get a private contractor, or Road and Bridge I'm sure 3 will come out and look at it a little bit. But 4 generally it would be your responsibility to get an 5 estimate, and be brought up to County standards. And at 6 that point we would accept it, or will accept it. And 7 then it's paid out over -- your residents have to pay 8 for it, but it's over a long period of time. And it's 9 put up for a vote of the residents within the road 10 district. 11 MRS. COPE: How do I do that? 12 COMMISSIONER LETZ: We're getting ready to 13 go down that road and one in my precinct as well. Right 14 now I've been informed by the residents. And I cannot 15 remember the exact process, but I know that you need to 16 get a -- you'll have to get a formal request. You have 17 to have a petition form by the residents. The area has 18 to be defined, then it gets put on our agenda. We'll 19 call for the next available date for election I believe 20 is going to be the November election and there's some 21 time periods in there. And it's Diane Bolin, the Tax 22 Assessor, she will figure out the values. There is a 23 limit to how much you can raise your taxes by State law. 24 But it's, you know, it's been done. 25 MRS. COPE: How do I get that process 61 1 started? 2 COMMISSIONER BALDWIN: Talk to Charlie 3 Hastings. 4 MRS. COPE: Hi, Charlie Hastings. 5 MR. HASTINGS: Howdy. 6 MRS. COPE: My name's Barbara Cope, nice to 7 meet you. 8 COMMISSIONER LETZ: That is probably, you 9 know, it's an alternative. It has been done 10 successfully and not successfully. Not successful is 11 not being able to vote for a tax increase. And Ingram 12 Lake did it, it's been very successful. One area in my 13 precinct voted -- in fact two of them have voted, I 14 think voted them down because the residents didn't want 15 to do it. Only the residents that are within the road 16 district boundary that you all draw vote, and you have 17 to be a registered voter in Kerr County. 18 MRS. COPE: Okay. I just -- I just, you 19 know -- 20 COMMISSIONER REEVES: Mr. Hastings, you have 21 some information that we've worked on -- 22 MR. HASTINGS: Yes, Sir. 23 COMMISSIONER REEVES: -- out in west Kerr 24 County on that, and I'm sure you'd be glad to share that 25 with her? 62 1 MR. HASTINGS: Absolutely. 2 MRS. COPE: I certainly appreciate your 3 time. Thank you, gentlemen. 4 THE COURT: All right let's go back to item 5 1.9, consider, discuss and take appropriate action to 6 determine whether to allow the retail fireworks to the 7 public beginning May 1, 2016, and ending at midnight May 8 5, 2016, in celebration of Cinco De Mayo, pursuant to 9 Texas Occupation's Code. 10 Now, if you look in here, backup material, 11 you see that there's an item one ten -- one nine, I 12 guess. You see there's a letter and it talks about in 13 order to do the Cinco De Mayo thing the way I read it, 14 is you gotta be with -- not more than a hundred miles 15 from the border. I think we're more than a hundred 16 miles from the border, aren't we? 17 COMMISSIONER REEVES: No, Sir. No, Sir. I 18 just know that when Harper got a water system, as the 19 crow flies, and we're within that. And this is 20 something I think we -- just my short time on the Court 21 we've adopted a couple times, so I believe we are within 22 that, and that is just basically -- if I'm correct, Miss 23 Grinstead, given if the retailers want to be able to 24 sell it, we're allowing them to. 25 MRS. STEBBINS: That's right. 63 1 COMMISSIONER REEVES: I move for approval. 2 COMMISSIONER LETZ: Second. 3 JUDGE POLLARD: All right. It's been moved 4 and seconded for approval of item 1.9, and that is to 5 allow retail fireworks -- 6 COMMISSIONER LETZ: And it would be a -- I 7 had it here a minute ago, a court order similar to what 8 we did for San Jacinto Day, so it would be the same 9 format as the one attached to backup in San Jacinto Day. 10 JUDGE POLLARD: Yeah, there's a form on the 11 back of it. Okay. Any further discussion? There 12 being none those in favor signify by raising their right 13 hand. It's three zero, unanimous. 14 Thank you. Item 1.10, consider, discuss and 15 take appropriate action to adopt updated Kerr County 16 Employee Policy Handbook, Dawn Lantz. 17 MRS. LANTZ: Good morning, Judge, 18 Commissioners. The last time that our policy was 19 updated was May of 2010, we had that policy looked at by 20 Texas Association of Counties, and with that working 21 extensively with them, we've come up with a policy that 22 I would request the Court to approve. And the County 23 Attorney has reviewed the policy and has approved what 24 they submitted and helped us write. 25 COMMISSIONER LETZ: Are there changes 64 1 significant changes, or not significant changes? 2 MRS. LANTZ: There are changes, yes. Our 3 policy went to 57 pages compared to a hundred and 4 something. We're basically following the guidelines of 5 the law, each elected official within their office has 6 office of autonomy where they may get more detailed as 7 far as the policies and procedures go for this manual. 8 So we have the basic bones, and then they can go one 9 step further. 10 COMMISSIONER BALDWIN: Would you give me an 11 example of what kind of change there was? I tried to -- 12 no, I didn't try to read the whole thing, I've got 13 better sense than that, but I read a lot of it. But I 14 couldn't see where we're changing from one thing to 15 another. Just give me an example. 16 MRS. LANTZ: Well, we've added social media 17 to our policy, which we never had. Basically cell phone 18 usage policies. And that kind of goes along with our 19 safety program from the County. Social media is 20 becoming so -- well, heavily -- 21 JUDGE POLLARD: Pervasive. 22 MRS. LANTZ: And so basically so we don't 23 have employees all day face booking, this kind of 24 limits; however, elected officials can allow their 25 employees to do that, but we have a basic guideline 65 1 policy. 2 COMMISSIONER BALDWIN: Well, I appreciate 3 you doing that. 4 COMMISSIONER LETZ: Has this been sent to 5 all the other elected officials just for comment or 6 information perhaps, or do we usually -- 7 MRS. LANTZ: My understanding was the last 8 time the policy was written, I think all the elected 9 officials had input and that was one of the things I 10 asked TAC about. They get too detailed in their 11 policy-making decisions, so we need just a basic, and 12 then within their office they can broaden it down more. 13 So no, I did not. 14 COMMISSIONER LETZ: I mean I think it would 15 be a good idea to send it out to them. I mean and just 16 let them look at it. And with the explanation that this 17 is the basic broad -- they can't do things in conflict 18 with it, correct? 19 MRS. LANTZ: Yes. 20 COMMISSIONER LETZ: They can do more 21 detailed, but they can't be in conflict with it? 22 MRS. LANTZ: Yes. 23 COMMISSIONER LETZ: And part of that reason 24 is to make sure that they look at it and make sure that 25 they do have separate policies that they're consistent 66 1 and make sure we don't have any contradictions? 2 MRS. LANTZ: And our's basically follows all 3 the basic labor guidelines as far as our benefits, Fair 4 Labor Standards Act. Those kind were things which we 5 can't change. 6 COMMISSIONER LETZ: But I mean I would 7 recommend that and then bring it back in two weeks for 8 us to do our final approve on it. 9 MS. LANTZ: Okay. 10 COMMISSIONER BALDWIN: Let me ask you a 11 question right quick. If someone, an employee, is 12 separated from the County, if an employee's fired, what 13 is the appeal process, how far can a former employee 14 appeal? 15 MRS. LANTZ: Basically, they go through 16 unemployment. 17 COMMISSIONER BALDWIN: Can they appeal to 18 this Court? 19 MRS. STEBBINS: No. 20 MS. LANTZ: I don't believe so. 21 COMMISSIONER BALDWIN: Who would they appeal 22 to, just take their licking and -- are you standing up? 23 It's hard to tell. 24 SHERIFF HIERHOLZER: You want me to stand in 25 the chair, Buster? What I've seen in the past, Buster, 67 1 when this comes up, if they were working for a 2 department head that's underneath this court, such as 3 Tim's department, then technically they could end up and 4 appeal it to this Court. If they were working under an 5 elected official this Court can't get involved in it. 6 COMMISSIONER BALDWIN: Yeah, and that's 7 fair. As long as they have some kind of appeal process. 8 MS. LANTZ: Now once they -- I think if they 9 start any litigation, then I think that probably draws 10 it back where the County Attorney is being involved in 11 it. 12 COMMISSIONER BALDWIN: Pretty close minded 13 about that stuff. 14 JUDGE POLLARD: Yeah. 15 MS. LANTZ: But I think yes, they can 16 approach the Court as long as there is no pending 17 litigation. 18 COMMISSIONER BALDWIN: Well, I just hope 19 that an employee has the opportunity to appeal up 20 somehow. Okay. 21 COMMISSIONER REEVES: Do you have any 22 comments, Heather? 23 MRS. STEBBINS: No, Sir, I don't. TAC has 24 done a good job. This is what they do for counties all 25 over the state and they made several recommendations, 68 1 and really did tailor it down and take out a lot of the 2 local stuff that had been put in over the years. And so 3 it's easy to read and understand and know what your 4 rules are. 5 COMMISSIONER LETZ: What is the process -- 6 and Rusty, don't get all excited when I ask the question 7 even, but what is the process if an elected official 8 wants to have their own policy, which I know many of 9 them do, I'm not sure if all of them do their own 10 policies in addition to the County's policy. Do they 11 have to get any kind of approval from anybody, or can 12 they just do it? And I guess and my reason is, the 13 bottom line is that if we get sued, they're suing the 14 Court; there not suing your department necessarily. 15 Unless it's your department we end up paying for it. 16 SHERIFF HIERHOLZER: They're suing the 17 County. 18 COMMISSIONER LETZ: They're suing the 19 County, and that's us. 20 SHERIFF HIERHOLZER: That's all of us. 21 COMMISSIONER LETZ: Well, I know. The 22 question is I mean I encourage -- and probably more to 23 the County attorney, I encourage each elected official 24 to do their own policy if they so choose, but would 25 encourage them to work with the County Attorney on that 69 1 policy. 2 MRS. STEBBINS: Thank you. I think that's 3 good advice. So long as their policies don't violate 4 any of the laws that are there. 5 COMMISSIONER LETZ: Right. Because it's 6 a -- 7 JUDGE POLLARD: That would be your function 8 to determine. 9 MRS. STEBBINS: Yes, Sir. Thank you. 10 COMMISSIONER LETZ: And we probably can't 11 require that, but I would certainly encourage. 12 MRS. LANTZ: And I think that's the problem 13 what was with our previous policy was too detailed in 14 certain areas that could open us up for -- 15 COMMISSIONER LETZ: Right. 16 MRS. LANTZ: -- a problem. 17 COMMISSIONER LETZ: But this is a very 18 important policy and process and the policies that are 19 used in each of the elected officials, because it's a -- 20 we tend to -- it seems that we get more legal issues on 21 personal matters like this, so it's good that we all are 22 up to speed. 23 JUDGE POLLARD: Item 1.12, consider, discuss 24 and take appropriate action regarding plans for the 25 recycling center property, Tim Bollier. 70 1 MR. BOLLIER: Yes, Sir. Good morning, guys, 2 how are y'all? The last Court meeting I was asked to 3 bring forth a plan for recycle center over at McFarland 4 Street to make it into a maintenance facility, and I 5 have done that. And you each should have a copy, what I 6 came up with and how I'd like to do so. If there's any 7 questions I would be more than glad to answer them. 8 COMMISSIONER REEVES: On this, Mr. Bollier, 9 is it my understanding that you are wanting to enclose 10 the entire building, is that what this proposal shows? 11 MR. BOLLIER: It's -- it's to close in the 12 two bay areas, Commissioner Reeves, the little area in 13 between the two bays on the east side would still be 14 open, it's just the bay areas. 15 COMMISSIONER REEVES: And what would be the 16 reasoning for the expenditure of doing that? 17 MR. BOLLIER: Well, I kinda thought that -- 18 I had a little help with the thinking part of this from 19 Commissioner Letz. So the small bay side over there, 20 Commissioner Letz, and he has a good idea, if we close 21 that in, you know, we could -- we could let the 22 Christmas lighting people have that as a storage. 23 And if we close in the other side, then I 24 could have an area to put all my, you know, just use for 25 my mechanic -- to put all my lawn mowers and work on my 71 1 lawn mowers and stuff like that. And it would also add 2 more room. 3 COMMISSIONER LETZ: The reason I put it in 4 here, and it doesn't -- I'm not advocating doing this as 5 a cost right now, an allotted budget item, but to me if 6 we're going to use it for storage of any kind, Christmas 7 lights has a bunch of their stuff right now, we need to 8 get them to help pay for this if we give it to them, or 9 use it for County storage, we always need storage for 10 things. 11 But either way security is an issue. We 12 can't -- I don't want to have a bunch of equipment and 13 machines in open-air areas. To me if we're going -- if 14 maintenance is going to use it it needs to be able to be 15 secured, and to me the larger drive-thru area looks like 16 a good lawn mower-type workshop area. And then this 17 bigger inside area would be more of a woodshop type 18 area, and then storage on the other one. But the least 19 important would be that long skinny area to close in. 20 It just seems to me that if you're going to try to make 21 it into a maintenance centralized area we gotta -- we 22 oughta get all the stuff there and then you need to 23 secure it. That was the reasoning. 24 JUDGE POLLARD: So basically is closing in 25 both of those areas but with roll-up doors, is that 72 1 correct? 2 COMMISSIONER LETZ: There will be roll-up 3 doors on the west side and closed in permanent -- you 4 wouldn't be able to drive them anymore, because I don't 5 see much point in having to drive through them. It 6 would be roll-up doors on the west side, then close it 7 in. 8 MR. BOLLIER: A gated area on both sides. 9 COMMISSIONER LETZ: And then somewhere down 10 the road, I think it would make sense to modify the 11 fencing out there. There's an area that's not fenced, 12 and a lot of that can be done in house as time goes. 13 JUDGE POLLARD: Building the walls, is that 14 more expensive or less expensive than a roll-up door? 15 COMMISSIONER LETZ: What's more expensive, 16 the door or a wall? 17 MR. BOLLIER: The way the metal -- Danny 18 Fuller(phonetic) gave it to me, he did not put prices 19 on anything. He just gave me what he was going to do in 20 the price and he was supposed to give me paperwork, 21 which I never got, so all I had was numbers. 22 COMMISSIONER LETZ: I would intuitively 23 think the doors would be more expensive because 24 otherwise all you got to do is put up a furring and 25 metal. And then once it's there you don't really have 73 1 any maintenance cost. Doors do break and things, but -- 2 COMMISSIONER REEVES: With equipment and 3 everything there, I can see a need for it. 4 COMMISSIONER LETZ: Yeah, a roll-up door on 5 one end, certainly. 6 JUDGE POLLARD: I can, too. 7 COMMISSIONER LETZ: And also, if you look 8 over there, it's in the quote, there's really no 9 lighting, anywhere. We need to get an estimate on that. 10 But it does, you know, I've been by that property 11 probably like thousands of times and never really paid 12 that much attention until I got out and really walked 13 it. It's a piece of property to keep and use for some 14 use. I think this is a good use in the interim. Down 15 the road it may be an annex building or something. So I 16 think storing things to leave there, its a good piece of 17 property. 18 COMMISSIONER REEVES: And you know some of 19 the items will definitely have to be budgeted for the 20 next cycle, but some of this fencing and stuff like 21 that, is it possible that Mr. Bollier maybe can work 22 that in this year's budget and get a little ahead on 23 some of the work? 24 COMMISSIONER LETZ: Yeah, some of that. 25 Some of that, there's that little fenced area, you know, 74 1 that fence is good, but I suppose go out and replace 2 some of those and doing those things, it certainly can 3 be done in pieces. 4 JUDGE POLLARD: Is that little building 5 still occupied by adult probation? That little storage 6 building? 7 MR. BOLLIER: I don't think there's anything 8 over there, Judge, I have to find out. Because my 9 intention is to take those two corner fences out that's 10 inside fenced-in area, I want to take those out and open 11 that whole area. And close that, and take that gate 12 completely out that's over there. I'm going to have to 13 -- I'm going to reuse those gates to the main entrance 14 where we came in, because that one gate is really messed 15 up, so I'm just going to use that and close that area in 16 completely and then those two gates that as you drive 17 out and you go onto Hayes Street, I'm going to close 18 those gates in completely. The only gate that I'm going 19 to -- there's only going to be two gates in that whole 20 place. The one that's off of McFarland and the one that 21 goes out onto Schreiner Street. The rest of that's 22 going to be all closed in. And there is a lot of -- 23 there's probably -- what did I count? There's ten 24 posts, chain link posts that have been broken off and 25 what they have done over there is just went in there and 75 1 driven T posts in the ground. Well, I will take the T 2 posts out and redo those posts, and concrete them in the 3 ground and so forth. There's a corner post, there's 4 some top railing that needs to be replaced over there, 5 and stuff like that. It's not that big -- it's more 6 little stuff, it's not that big a thing, it's just going 7 to take a little time. 8 COMMISSIONER REEVES: That's what I was 9 thinking some of that little stuff go ahead and start on 10 it with what you do have in your budget, and then that 11 way we're not hitting it all in one budget cycle. 12 COMMISSIONER LETZ: Then later in the year 13 if there's funds in your budget, that didn't have under 14 major repairs or something like that, we can allocate 15 something for that. 16 MR. BOLLIER: Because I don't think we're 17 probably looking at a lot of money. I said that before 18 and it turned out that much. 19 COMMISSIONER BALDWIN: Commissioner 2 asked 20 me to ask a question here. Are we required to comply 21 with ADA in the restrooms? Does anybody know that? 22 MR. BOLLIER: I would think so. 23 MRS. STEBBINS: I would think so, too. 24 MR. BOLLIER: I would think so. I would 25 think we -- would think so, too. 76 1 COMMISSIONER BALDWIN: I think so. I think 2 so. 3 MR. BOLLIER: I think the answer is yes, 4 Commissioner Baldwin. 5 COMMISSIONER BALDWIN: Very good. That's 6 better. 7 COMMISSIONER LETZ: But we can have -- this 8 is to the County Attorney, a single restroom, correct? 9 MRS. STEBBINS: I don't know the answer. I 10 was not prepared to answer that question today and those 11 are very specific rules, and I don't know the answer and 12 don't want to say without going and looking at the 13 rules. 14 JUDGE POLLARD: I don't think so. 15 COMMISSIONER LETZ: More and more, I mean in 16 public areas, you're seeing single sex one restroom. 17 MR. GARCIA: We have a single restroom, 18 we've had it forever. 19 COMMISSIONER LETZ: So I mean it's -- don't 20 know, just asked the question. 21 COMMISSIONER BALDWIN: I'm going to stay out 22 of that conversation. 23 MRS. STEBBINS: I'll look to confirm. 24 JUDGE POLLARD: All right, is there any kind 25 of motion appropriate? 77 1 COMMISSIONER LETZ: Well, I guess the act 2 would be if we're going to do it would be to authorize 3 maintenance to begin moving the maintenance 4 headquarters, for lack of a better word. 5 JUDGE POLLARD: And doing what he described 6 the little stuff? 7 COMMISSIONER LETZ: And begin following the 8 plans within his budget. 9 JUDGE POLLARD: Okay. 10 COMMISSIONER LETZ: I make a motion that we 11 authorize the maintenance department to move their main 12 office over to the recycling center, and to begin any 13 renovations based on your budget based on the plans 14 submitted. 15 COMMISSIONER REEVES: I'll second that. 16 JUDGE POLLARD: Been moved by Commissioner 17 Letz and seconded by Commissioner Reeves to proceed with 18 a plan as laid out by Mr. Bollier, to start moving stuff 19 over there, and making it a central maintenance office 20 for the County. 21 COMMISSIONER REEVES: And I don't mean start 22 tomorrow moving your equipment, but start with what you 23 have in your budget, is what I'm talking about. 24 MR. BOLLIER: Fixing the fence and stuff 25 like that, right I can do that. Because there's not 78 1 much more I can move over there until the other stuff is 2 closed in and the Christmas lighting stuff is moved out, 3 there's still not much I can do inside until that 4 Christmas lighting is moved out. 5 MRS. STEBBINS: Is it going to be open to 6 the public? 7 JUDGE POLLARD: Hu? 8 MRS. STEBBINS: Is it going to be open to 9 the public? 10 COMMISSIONER LETZ: No. 11 MRS. DOSS: Is this subject to approval and 12 in the budget then for 2016, '17? 13 COMMISSIONER REEVES: Some of it will be. 14 COMMISSIONER LETZ: Yeah. Some will be. 15 COMMISSIONER REEVES: He's got some budget 16 items I believe right now that he could fix fence with 17 and -- 18 MRS. DOSS: Right. But if we start moving 19 in that direction and start moving everything over 20 there -- 21 COMMISSIONER REEVES: We'll have to be 22 looking at it in the next budget. 23 MRS. DOSS: And then basically we're 24 committing ourselves to having it in the 2016, '17 25 budget. 79 1 COMMISSIONER REEVES: If we do it, yes, 2 we're committing. 3 COMMISSIONER LETZ: Right. I mean I think 4 we're committing to doing it, yes. I guess I'm not sure 5 I understand the question, Brenda. Are you asking that 6 about on from a utilities and things like that, new 7 items, or on the cost to renovate? 8 MRS. DOSS: Both. 9 COMMISSIONER LETZ: I mean I think the 10 only -- we generally have a, you know, a major repair 11 line item I think it would be included with that so, 12 yes. And then it would be additionally utilities 13 required for that property that we're currently not 14 paying. 15 JUDGE POLLARD: Are you satisfied with that 16 answer? 17 MRS. DOSS: Partially. 18 JUDGE POLLARD: Hu? 19 COMMISSIONER LETZ: Partially. 20 JUDGE POLLARD: Okay. What are your 21 reservations? 22 MRS. DOSS: Well, I'm concerned that if 23 we -- if we start making the repairs and moving stuff 24 over there in this current year, then we are in that 25 sense committing ourselves to accepting this as our new 80 1 facility. And I guess that was my question are we 2 accepting it right now as a new maintenance facility? 3 COMMISSIONER LETZ: Yeah. 4 MR. BOLLIER: Are we go going to have the 5 resources to do what -- 6 MRS. DOSS: Well, we don't know -- 7 MR. BOLLIER: -- we need to do over there? 8 I mean I'm sure we're not going to have the money to 9 do -- I don't know if we have the money to do all the 10 repairs that we need to do. 11 JUDGE POLLARD: That shall have to be 12 determined in the budget process. 13 MRS. DOSS: Right. 14 COMMISSIONER REEVES: And that's why I'm 15 saying you have some money in this year's budget that 16 you can do some of this work right now that we don't 17 have to deal with in this '16, '17 budgets. 18 MR. BOLLIER: Okay. 19 JUDGE POLLARD: I suppose in a worse case 20 scenario you could not have enough money for the budget 21 year in '16, '17, in which event we'd have no choice but 22 to delay. 23 MRS. DOSS: That was my basic question. 24 COMMISSIONER REEVES: Well, the fence needs 25 to be fixed, stuff like that regardless of what we're 81 1 going to do with it. 2 JUDGE POLLARD: Right. Does that answer it? 3 MRS. DOSS: Yes, Sir. 4 JUDGE POLLARD: All right. The motion's on 5 the floor made by Commissioner Letz seconded by 6 Commissioner Reeves as explained, and in some detail. 7 Any further questions about it? Those in favor signify 8 by raising your right hand. It's three zero, unanimous. 9 MR. BOLLIER: Thank you, Sir. 10 JUDGE POLLARD: 1.13 consider, discuss and 11 take appropriate action on appointing representatives to 12 review and make recommendations regarding the interlocal 13 agreement with the City of Kerrville regarding the 14 Kerrville/Kerr County Airport. Commissioner Letz. 15 COMMISSIONER LETZ: I put this on the 16 agenda, I think Commissioner Moser and myself at the 17 Airport Board and planning meetings we've had 18 discussions with the current agreement with the City of 19 Kerrville expires, I think, it's June 30th. And the 20 proceeding was looking at the agreement making any 21 recommendations, and that's probably in my mind beyond 22 just a liaison responsibility; maybe not. I want to 23 bring it to the Court and make sure that we're not over 24 stepping our authority. But I'll make a motion to 25 appoint Commissioner Moser and myself to work on the 82 1 interlocal agreement as it may be revised with the City 2 of Kerrville. 3 COMMISSIONER REEVES: I second it. 4 JUDGE POLLARD: Been moved by Commissioner 5 Letz, seconded by Commission Reeves that they be 6 appointed to a committee to work on the agreement -- 7 negotiate the agreement with the City of Kerrville, at 8 least work on it, for the Kerrville-Kerr County Airport. 9 Is there any further discussion? 10 COMMISSIONER BALDWIN: I got a question. Do 11 you see -- we can ask the City people to leave right now 12 so you can answer my question, but, do you see changes? 13 COMMISSIONER LETZ: No. 14 COMMISSIONER BALDWIN: You said may be 15 revised. 16 COMMISSIONER LETZ: I don't know. There may 17 be some potential -- I don't have any. But there may be 18 some slight revisions. 19 COMMISSIONER BALDWIN: So they could 20 possibly readopt what's been going on out there? 21 COMMISSIONER LETZ: Right. But it's just -- 22 and it's certainly come back to the Court for approval. 23 COMMISSIONER BALDWIN: Okay. Thank you. 24 JUDGE POLLARD: You're asking them to commit 25 to something in the future that they have to decide in 83 1 the future? Is that what you're trying to do? 2 COMMISSIONER BALDWIN: No. I'm not trying 3 to do anything. I'm just -- I just -- are we looking at 4 a storm? 5 JUDGE POLLARD: I don't know. 6 COMMISSIONER LETZ: I don't think there's a 7 storm. I think the agreement's working very well. 8 COMMISSIONER BALDWIN: Okay, very good. I'm 9 glad to hear that. 10 JUDGE POLLARD: Okay. Item 1.14 -- oh, we 11 voted on that, didn't we? 12 COMMISSIONER REEVES: No 13 JUDGE POLLARD: Okay. Those in favor of 14 that motion signify by raising your right hand. It's 15 three zero, unanimous. 16 Item 1.14, consider, discuss and take 17 appropriate action to approve Sheriff's Office to apply 18 for fiscal year 2016 BVP funds for reimbursement of body 19 armor purchases. You think your people need them? 20 SHERIFF HIERHOLZER: Uh-huh, yes. And this 21 is one we do apply for each year. It pays about 50 22 percent of the vests. I budget the other half. It's 23 just when the vest expires. BVP stands for bulletproof 24 vest program. 25 COMMISSIONER BALDWIN: I move for approval. 84 1 COMMISSIONER REEVES: Second. 2 JUDGE POLLARD: Been moved my Commissioner 3 Baldwin, seconded by Commissioner Reeves for approval of 4 item 1.4 on the agenda, which is to approve sheriff's 5 office to apply for fiscal 2016 bulletproof vest 6 protection funds for reimbursement of body armor 7 purchases. Any further discussion? 8 COMMISSIONER BALDWIN: Rusty, is that a 9 Governor's grant or what? 10 SHERIFF HIERHOLZER: It runs through that 11 office, but it's actually a Federal deal. 12 COMMISSIONER BALDWIN: I see. Okay. 13 JUDGE POLLARD: Any further comment? If 14 there's none, those in favor of that motion signify by 15 raising your right hand. It's three zero, unanimous. 16 Item 1.15 consider, discuss and take 17 appropriate action to approve payment to KPUB to 18 relocate the existing overhead line behind the jail to 19 allow for the new jail expansion, and the County Judge 20 to sign the Contribution In Aid to Construction 21 Agreement with KPUB. It will be $2,314.25. Sheriff 22 Hierholzer. 23 SHERIFF HIERHOLZER: This is just one of 24 those kind of preliminary items trying to get it done 25 before all the rest of the bidding and construction 85 1 take. We do have one electrical line that runs across 2 the back side of the current jail that has to be moved, 3 that just comes in off the other side, won't affect any 4 of the construction once then move it. KPUB came out 5 and told them it's $2,314.25 to make that movement, and 6 the architect advised me it does come out of that bond 7 issue, that is where the payment comes from. But then 8 there has to be this signed and the date would be a 9 whole lot better if we get it done now, so that it's 10 done before hand. 11 So I just ask that it gets approved and be 12 paid out of that bond issue and allow the Judge to sign 13 it. 14 COMMISSIONER REEVES: Move for approval of 15 the items as presented. 16 COMMISSIONER LETZ: Second. 17 JUDGE POLLARD: Commissioner Reeves has 18 moved for approval of item 1.15 and it was seconded by 19 Commissioner Letz to allow for relocating the existing 20 overhead line behind the jail to allow for the new jail 21 expansion. Is there any further comment? 22 COMMISSIONER BALDWIN: Does it come out of 23 the bond or not? 24 SHERIFF HIERHOLZER: Yes. 25 COMMISSIONER BALDWIN: It does, okay. 86 1 JUDGE POLLARD: Been covered by proceeds 2 from the bond issue. All right. Those in favor of the 3 motion signify by raising your right hands. It's three 4 zero, unanimous. 5 Item 1.16 consider, discuss and take 6 appropriate action to approve a donation of $7,711.46 7 the Sheriff's Office to purchase ten tasers. 8 SHERIFF HIERHOLZER: As you know all 9 donations that are offered to the sheriff's office has 10 to be run through this Court, and would normally go to 11 the general fund of the County unless the Court 12 authorizes that specific purpose. About a year ago a 13 lady donated funds and this Court approved it to 14 purchase what we call stab proof vests for all the 15 jailers. And in that amount we actually have done that, 16 and we have about $13,277.00 left out of that funding. 17 So we're going to, in visiting with that lady and what 18 she wanted to do with it, we're going to hold back five 19 thousand dollars of that funding to be able to continue 20 to replace those stab proof vests as we hire new 21 employees or different employees, okay. They're about 22 500 a piece, which left about $8,277.00 out of that 23 donated fund. 24 She wanted to know if it would be wise if 25 she -- or actually she would like to donate to the 87 1 sheriff's office to purchase tasers. Tasers are a 2 little over a thousand dollars a piece, so they could 3 not purchase enough tasers for the entire Department. 4 But if we purchase ten tasers, about $15,988.00, it 5 would be six tasers, which would be left in the squad 6 room for the patrolmen to take and wear each shift, they 7 would have to rotate out as a shift. It would allow us 8 to have two tasers for the two courthouse security 9 officers, because tasers would be a whole lot better use 10 than pepper spray or five rounds. And that would allow 11 two tasers for my warrant division, which would be that 12 total. And she would like to donate the $7,711.46 to 13 pay for the difference, with her other money she had 14 already donated and that would give us enough to 15 purchase those tasers. 16 COMMISSIONER REEVES: So what you're saying 17 she's going to take what's left over, add this amount to 18 it -- 19 SHERIFF HIERHOLZER: Right. 20 COMMISSIONER REEVES: -- and buy the tasers. 21 SHERIFF HIERHOLZER: And still leave five 22 thousand back for replacing vests. That is what she 23 would like to do. 24 COMMISSIONER REEVES: Does this work with 25 the auditor? 88 1 MRS. DOSS: Yes, Sir. 2 COMMISSIONER LETZ: I make a motion that we 3 accept the donation, and designate the funding of it to 4 go for the purpose of the tasers as the Sheriff has 5 outlined. 6 COMMISSIONER REEVES: I'll second. 7 SHEERIFF HIERHOLZER: And she would still 8 like to remain -- her name remain undisclosed. Okay. 9 She's just a very nice lady. Although it will be in the 10 record, it's in the check and all that, so it's not say 11 tithing anonymous, but it is -- she would like for it to 12 remain undisclosed. 13 JUDGE POLLARD: Been moved my Commissioner 14 Letz and seconded by Commissioner Reeves that to accept 15 the additional donation from the undisclosed lady to be 16 added to some of the funds you already have that she's 17 donated as well, and to buy the ten tasers. Of course, 18 that would be contingent upon the receipt of the 19 additional donation, is that correct -- or you got it? 20 Okay. Looks like the condition's have been met. 21 SHERIFF HIERHOLZER: Condition's been met. 22 JUDGE POLLARD: As soon as the check clears. 23 Then that's the motion, is that correct? 24 COMMISSIONER LETZ: Yes, Sir. 25 JUDGE POLLARD: All right, is there any 89 1 further discussion? 2 JUDGE POLLARD: Those in favor signify by 3 raising your right hands. It's three zero, unanimous. 4 Nice nap? 5 COMMISSIONER BALDWIN: Not yet; I'm working 6 on it. 7 JUDGE POLLARD: Okay. Item 1.17 consider, 8 discuss and take appropriate action to approve budget 9 amendments to allow Veteran's services officer Maggie 10 Baker to attend the National Accreditation training 11 session in May of 2016. Is Maggie here? 12 MR. ROBLES: She doesn't get here until 11 13 today. 14 COMMISSIONER BALDWIN: Shall we just pull 15 this one? 16 JUDGE POLLARD: You can address this, can't 17 you, Jody? 18 COMMISSIONER REEVES: I believe she sent an 19 e-mail saying that for this budget year she would 20 postpone going to this course and then we'll address it 21 again come budget cycle. So I don't believe we need any 22 action at this time. I don't think -- isn't that what 23 you understood, Jody? 24 MRS. GRINSTEAD: That's what I understood, 25 also. 90 1 JUDGE POLLARD: Okay, is that agreeable with 2 the Court? 3 COMMISSIONER BALDWIN: Yes, Sir. 4 JUDGE POLLARD: All right we'll go on to 5 item 1.18 -- that one is executive session. Consider, 6 discuss and take appropriate action regarding an update 7 on pending litigation. 8 MRS. STEBBINS: I'll pass on that one, Your 9 Honor. Thank you. 10 JUDGE POLLARD: Item 1.19 consider, discuss 11 and take appropriate action to discuss personnel matters 12 at the Hill Country Youth Event Center, and it was 13 executive session. We need to go into executive 14 session? 15 COMMISSIONER REEVES: Yes, on that one. We 16 also have 1.20. 17 JUDGE POLLARD: And 1.20, I got it here. 18 Consider, discuss and take appropriate action to accept 19 the annual contract for Computer Information Concepts 20 and have the County Judge sign same. It has been 21 reviewed and approved by the County Attorney. Diane 22 Bolin. 23 MS. DIANE BOLIN: This is just the annual 24 contract that we have to renew each year for the 25 maintenance and support for our software. That's the 91 1 accounting program for the property tax item, and you 2 have the contract. 3 COMMISSIONER BALDWIN: I move for approval. 4 COMMISSIONER LETZ: Second. 5 JUDGE POLLARD: Commissioner Baldwin moves 6 and is seconded by Commissioner Letz for approval of 7 item 1.20 on the agenda. That is to accept the annual 8 contract for Computer Information Concepts, and 9 authorize the County Judge to sign same. 10 COMMISSIONER LETZ: It's budgeted, correct? 11 MS. DIANE BOLIN: Yes. 12 JUDGE POLLARD: Any further discussion or 13 comments. There being none, those in favor signify by 14 raising your right hand. It's three zero, unanimous. 15 All right, at this time we'll go into closed 16 session -- well, you want to pay the bills and all that 17 first? 18 COMMISSIONER BALDWIN: Sure. I think we 19 oughta pay the bills for sure. We can try not to and 20 see what happens. 21 JUDGE POLLARD: All right. 22 COMMISSIONER BALDWIN: I move we pay the 23 bills. 24 COMMISSIONER LETZ: Second. 25 JUDGE POLLARD: Been moved by Commissioner 92 1 Baldwin and seconded by Commissioner Letz that we pay 2 the bills as presented. Any further comments or 3 discussion? 4 Thank you. 5 MRS. STEBBINS: Thank you. 6 (Mrs. Stebbins leaving courtroom.) 7 JUDGE POLLARD: There being none, those in 8 favor signify by raising your right hands. It three 9 zero, unanimous. 10 4.2 budget amendments as submitted. And are 11 there any questions about the budget amendments, there 12 are several. 13 COMMISSIONER LETZ: Move for approval. 14 COMMISSIONER REEVES: Second. 15 JUDGE POLLARD: Been moved by Commissioner 16 Letz, second by Commissioner Reeves, is that correct? 17 COMMISSIONER REEVES: That's correct. 18 JUDGE POLLARD: To approve the budget 19 amendments as submitted. If there's no further comment 20 or discussion, those in favor signify by raising your 21 right hands. It's three zero, unanimous. 22 Late bills. 23 MRS. DOSS: No late bills. 24 JUDGE POLLARD: Approve and accept monthly 25 reports. 93 1 COMMISSIONER REEVES: Yes, Sir. A large 2 number of them this month. Constable Precinct 1 monthly 3 report March, 2016. J.P. 3 monthly report March, 2016. 4 J.P. Precinct 4 monthly report for March, 2016. 5 Veterans support office report Constable Precinct 4 6 monthly report March, 2016. J.P. 2 monthly report for 7 March, 2016. County Clerk's office, monthly report 8 March, 2016. J.P. Precinct 1, monthly report March, 9 2016. District clerk's office monthly report March, 10 2016. Audit report of the Kerr County Clerk's Office. 11 Audit report of environment health and animal services 12 office. Audit report of the County Clerk's Trust 13 accounts, constable Precinct 2 monthly report for March, 14 2016. Kerr County Texas nuisance abatement program case 15 reports January through March, 2016. Environmental 16 Health, March. Monthly activity report. Animal 17 services March monthly report. County treasurer payroll 18 approval report for March, 2016. And I believe these 19 audit reports are internal audits by your office? 20 MRS. DOSS: Yes, Sir. 21 COMMISSIONER REEVES: Okay, I move for 22 approval of reports and sign as needed. 23 COMMISSIONER LETZ: Second. 24 JUDGE POLLARD: Been moved by Commissioner 25 Reeves and seconded by Commissioner Letz that the 94 1 monthly reports as read into the record by Commissioner 2 Reeves be accepted. Is there any further comment or 3 discussion? There being none, those in favor signify by 4 raising your right hands. It's three zero, unanimous. 5 Auditor reports. 6 MRS. DOSS: They were mentioned in with the 7 monthly reports that he just read. 8 JUDGE POLLARD: All right. 5.1 reports from 9 Commissioners and Liaison Committee Assignments? 10 Anybody? All right. 11 Then reports from elected officials and 12 department heads. Come on, Sheriff -- 13 COMMISSIONER BALDWIN: Come on, Rusty. 14 JUDGE POLLARD: -- you always have a 15 comment? 16 COMMISSIONER BALDWIN: How many prisoners 17 you have today? 18 SHERIFF HIERHOLZER: Well, it's dropped down 19 to about is 160 something right now as of this morning. 20 JUDGE POLLARD: How many women? 21 SHERIFF HIERHOLZER: Probably too many. I 22 can look it up while he's making his report to you real 23 quick, but we haven't had to go back and use those other 24 cells, so we're down. We finally got to ship a bunch to 25 TDC this week. 95 1 JUDGE POLLARD: Good, that's sufficient 2 then, thank you. 3 Mr. Garcia. 4 MR. GARCIA: Just a comment on the auditor, 5 that the internal auditor's office did for my 6 department. Very helpful, professional, and gave us 7 some good recommendations to improve our financial and 8 responsibilities there, and we went with it. And just 9 hats off to that young lady and what she does. 10 JUDGE POLLARD: Very good. Any others? 11 All right. Reports from bonds(sic), 12 commissions and committees, City/County joint projects 13 or operations reports. Any other reports of any kind? 14 COMMISSIONER LETZ: I'll make a quick 15 comment. We'll be closing on Water Development Board 16 loans, loan forgiveness and grants, those closing dates 17 will be the deadline is June 30th, and there is a lot of 18 paperwork that's going to be having to get all those 19 done. They're multiple projects, multiple type 20 different programs funding them, and we will likely need 21 some special commissioner Court's meeting with the 22 timing. 23 We have to have -- the first thing we'll 24 probably have coming up pretty soon is going to be the 25 notice of intent to issue CO's or borrow the money, even 96 1 though it's a loan forgiveness. You still have to -- 2 it's technically a loan. Anyway Tom Spurgeon and Dusty 3 Traylor are working on a lot of that, along with Brenda, 4 and Heather and me and Tom. So anyway there's going to 5 be quite a bit of stuff coming through, a lot of the 6 paperwork. Jody is coordinating it all. Thank you, 7 Jody. 8 JUDGE POLLARD: All right. With that we'll 9 go into closed session. 10 (Executive Session was had.) 11 JUDGE POLLARD: All right. We're back in 12 open session, there's no action I don't think on the 13 executive item. 14 COMMISSIONER REEVES: I have none. 15 JUDGE POLLARD: And so if there's no further 16 business for the Commissioners' Court at this time -- is 17 that correct? 18 COMMISSIONER LETZ: Yes. 19 JUDGE POLLARD: Then we're adjourned. Thank 20 you, gentlemen. 21 * * * * * * 22 23 24 25 97 1 2 3 4 STATE OF TEXAS * 5 COUNTY OF KERR * 6 I, DEBRA ELLEN GIFFORD, the Official 7 Certified Shorthand Reporter in and for the Kerr County 8 Commissioners' Court, do hereby certify that the above 9 and foregoing pages contain and comprise a true and 10 correct transcription of the proceedings had in the 11 above-entitled Commissioners' Court. 12 Dated this the 26th day of April, A.D. 2016. 13 14 /s/DEBRA ELLEN GIFFORD Certified Shorthand Reporter 15 No. 953 Expiration Date 12/31/2016 16 17 * * * * * * 18 19 20 21 22 23 24 25