1 1 2 3 KERR COUNTY COMMISSIONERS' COURT 4 Regular Session 5 Monday, June 27, 2016 6 9:00 a.m. 7 Commissioners' Courtroom 8 Kerr County Courthouse 9 Kerrville, Texas 78028 10 11 12 13 14 15 16 17 18 19 20 21 22 23 PRESENT: TOM POLLARD, Kerr County Judge H. A. "BUSTER" BALDWIN, Commissioner Pct. 1 24 TOM MOSER, Commissioner Pct. 2 JONATHAN LETZ, Commissioner Pct. 3 25 BOB REEVES, Commissioner Pct. 4 2 1 I-N-D-E-X 2 NO. PAGE 3 *** Visitors' Input. 5 4 *** Commissioners' Comments. 7 5 1.1 Consider, discuss and take appropriate 10 action for the Court's Final Approval 6 regarding the Revision of Plat for Lots 18 and 19 of Westwood Oaks, Section 3, 7 Volume 5, page 266, Pct. 4. 8 1.2 Consider, discuss and take appropriate 13 action to approve updated Road and Bridge 9 Administrator's Job Description, Reclassification of one Administrative 10 Assistant job position to Office Administrator - Grade 20, reclassification 11 of Crew Chief job description to Crew Chief/Assistant Road Administrator to 12 Grade 25 and approval of organizational chart as presented with above-listed 13 changes as presented, Pcts. 1, 2, 3, 4. 14 1.3 Consider, discuss and take appropriate 24 action for the Court to approve the 15 Engineering Department organizational chart, Engineering Assistant job description, 16 and associated budget, Pcts. 1, 2, 3, 4. 17 1.4 Consider, discuss and take appropriate 28 action for the Court to accept Right of 18 Way Warranty Deeds for widening of School Lane in Hunt at its intersection with FM 19 1340, Pct. 4. 20 1.5 Consider, discuss and taking appropriate 35 action to approve Application for Risk 21 Control Reimbursement Program with Texas Association of Counties and have County 22 Judge sign same. 23 24 25 3 1 I-N-D-E-X 2 NO. PAGE 3 1.6 Consider, discuss and taking appropriate 43 action to approve Kerr County Renewal 4 of current Insurance Coverage to include, Auto Liability, Auto Physical Damage, 5 General Liability, Public Officials Liability, Law Enforcement Liability, 6 Crime Insurance with Texas Association of Counties Risk Management Pool to renew 7 October 1, 2016 and have County Judge sign same. 8 1.9 Consider, discuss and take appropriate 46 9 action to appoint Bridgit Giedeman as a member of the Kerr County Child Services 10 Board. 11 1.7 Consider, discuss and take appropriate 48 action to ratify and confirm Resolutions 12 for participants in the Kerr County Wounded Warrior Family Hill Country Adventure. 13 1.8 Consider, discuss and take appropriate 50 14 action to award contract for procurements services for the Kerr County Hazard 15 Mitigation Application and Plan. 16 1.10 Consider, discuss and take appropriate 53 action to accept the new lease contract 17 from Mail Finance/Neopost for the new postage meter and have Judge sign on behalf 18 of the Tax Office. 19 1.11 Consider, discuss and take appropriate 55 action regarding the recycling trailer. 20 1.12 Consider, discuss and take appropriate 60 21 action regarding naming Commissioners' Court liaison for each the County 22 Engineering Dept. And Road & Bridge Dept. 23 1.13 Consider, discuss and take appropriate 61 action regarding a resolution pertaining 24 to the Castlecomb Subdivision Central Septic System. 25 4 1 I-N-D-E-X 2 NO. PAGE 3 1.14 Consider, discuss and take appropriate 66 action regarding installing LED lighting 4 in various county buildings. 5 4.1 Pay bills. 92 6 4.2 Budget Amendments. 92 7 4.3 Late Bills. 93 8 4.4 Approve and accept Monthly Reports. 93 9 4.5 Auditor Reports. 94 10 5.1 Reports from Commissioners/Liaison 94 Committee Assignments as per attachment. 11 5.2 Reports from Elected Officials/Department 100 12 Heads. 13 5.3 Reports from Boards, Commissions and 100 Committees. 14 a). City/County Joint Projects or 100 Operations Reports. 15 b). Other. 101 16 *** Adjournment 101 17 * * * * * * 18 19 20 21 22 23 24 25 5 1 JUDGE POLLARD: It's Monday, June 27th, 2016. 2 It's now 9 a.m. and the Kerr County Commissioners' Court 3 is in session. First thing will be a prayer and then 4 the pledge of allegiance. If you'll stand. Bow your 5 heads, please. 6 (Prayer and Pledge of Allegiance.) 7 JUDGE POLLARD: This is the part of the 8 agenda so anybody wishing to speak that's not on the 9 agenda approach the podium, identify yourself, state 10 your address and limit talking to three minutes, please. 11 Is there anyone wishing to speak? 12 MR. GARCIA: Good morning. Just like to 13 make an announcement this morning for Kerr County Animal 14 Services. On July 23rd Kerr County Animal Services will 15 be sponsoring and participating in an event called clear 16 the shelter, and it's a nationwide event. It's a 17 one-day event that shuffles across the United States, 18 and in our State as well, to participate in to help 19 reduce the number of stray pets in the shelter. I have 20 Gumaro Ramirez here, he's our adoption coordinator 21 animal control officer out at animal service, and I'll 22 let him say a few words. 23 MR. RAMIREZ: Hello. How y'all doing this 24 morning. So the campaign is clear the shelters is a 25 part of participation of all the shelters in the area 6 1 and across United States. Last year alone 29 hundred 2 animals were adopted in one day. Six thousand were 3 adopted just in north Texas alone. Roughly about 20 4 thousand nationwide. We're going to participate as far 5 as in our area along with Hill Country SPCA from 6 Gillespie County. From July 22nd we'll conduct normal 7 operations as far as adoption processes at Kerr County 8 Animal Services, and then on July 23rd we'll waive all 9 adoption fees for cats, and dogs, and kittens and 10 puppies for that day. We're up to estimating about 20 11 animals to be adoptable during that time frame. With 12 this it helps us minimize and make an impact in our 13 community, will make same impact on our stray 14 population, and to continue the efforts as far as the 15 health and safety of the public. 16 COMMISSIONER BALDWIN: Thank you. 17 JUDGE POLLARD: Is there anyone else wishing 18 to speak? Well, I'd like to make one announcement that 19 probably y'all know already. Clay Barton has been 20 honored, he's been chosen the chief deputy of the year. 21 Let's have a hand. 22 For the State of Texas, or the whole United 23 States? 24 CHIEF DEPUTY BARTON: No. Just the State 25 Association. 7 1 JUDGE POLLARD: Okay. 2 COMMISSIONER MOSER: Just. 3 JUDGE POLLARD: Just, yeah. Okay, we'll now 4 come to the Commissioners and County Judge to use this 5 time to recognize achievements of persons, comments, 6 etc. 7 COMMISSIONER BALDWIN: Speaking of Clay and 8 his election is a neat thing. But he's also this 9 past -- last year he's a past president of that 10 association. And it's just kind of -- it's kind of 11 interesting to see Kerr County's elected officials and 12 employees how many people going on to be elected to the 13 State-wide boards. Our tax assessor collector just this 14 last week was appointed to the tax assessors association 15 of Texas board of directors. 16 I remember Linda Uecker, I used to call her 17 the State champion. She was a District Clerk of the 18 year and that kind of thing. We've had several of those 19 in the last two or three years, and it just points out 20 to me -- points out to me that we have great leadership 21 and dedicated committed people that work here in this 22 County. So I guess that's about it, I reckon. Thank 23 you. 24 JUDGE POLLARD: Yes, Sir. Thank you. Mr. 25 Moser. 8 1 COMMISSIONER MOSER: Yes, Sir. And I think 2 everybody probably saw it in the newspaper this past 3 week, Kerrville, Kerr County, Hill Country actually, 4 hosted seven wounded warrior families. Commissioners' 5 Court hosted or was the going away luncheon yesterday. 6 Commissioner Baldwin, Commissioner Reeves and myself 7 were there for that. This was the fourth annual. And I 8 think it's worthy of just a little bit of knowing of 9 what's accomplished. There were 14 adults and 16 10 children, so there were 30 people there for Tuesday 11 through Sunday at noon. And everything was provided for 12 them. The hotel, canoeing, golf, wine tours. And I 13 think it was best exemplified by one of the ladies 14 yesterday. One of the wives said that that's the first 15 time that she and her husband have had dinner alone 16 together in three years. So we do those kind of things 17 that kids go to camp everyday, different camps all over 18 the place, so in every penny that's raised stays in Kerr 19 County for that event. So it's -- so it's worth 20 knowing. I'm sure next year it'll be bigger and better. 21 So that's a highlight. 22 COMMISSIONER BALDWIN: And two of them 23 talked about moving to Kerrville. 24 COMMISSIONER MOSER: Very good, and they 25 did. Two families said love this place, people are 9 1 fantastic, and they just as Buster said, they're 2 considering very much moving to Kerrville. 3 And also Trader's Day. I did go yesterday. 4 I think Commissioner Reeves probably went. So we'll let 5 him talk about that. Looked like a big turn out. 6 COMMISSIONER REEVES: I didn't make it, but 7 the report from the Event Center is a huge success. 8 JUDGE POLLARD: I don't have anything. Do 9 you have anything? 10 COMMISSIONER LETZ: Just a quick thing on 11 Trader's Days. Sam went with a couple his buddies, and 12 evidently they had the -- it's hard to describe, there 13 are giant balls that they get inside of and they kind of 14 hook them onto, and their feet are sticking out, they 15 can run on. Evidently, it was quite the hit, because 16 Sam and his buddies ran full speed into each other and 17 then they bounce off each other and then roll back in 18 the other direction. Anyway so there was a lot of 19 people when I drove by. 20 COMMISSIONER MOSER: Kind of like bumper 21 cars. 22 COMMISSIONER LETZ: Bumper cars without the 23 car. And I think the kids had a big time and a big 24 success. 25 And the only other thing I would comment on 10 1 the passing of Becky Jons last week, about a week ago, I 2 guess. Becky was a great lady, and Rit Jons passed away 3 -- oh, I guess, about nine months before she did. But 4 both of them were only 66 years old. Very, very young. 5 And both of them very great, and in our community. 6 JUDGE POLLARD: They were both great people, 7 great folks. Mr. Reeves. 8 COMMISSIONER REEVES: The only comment I 9 have is we have 4th of July is coming you know. And 10 we've been blessed with rain. We have -- and we're 11 blessed with, for the ranchers, a lot of good grass. I 12 would urge everybody and get the word out to be very 13 careful with the fireworks and how they're used, because 14 we've been so blessed with large amounts of grass, it 15 can turn dry real quick. We had few showers. But I'm 16 sure when you're out in the County you notice that we 17 could get into a bind real quick. So I urge everybody 18 to use extreme caution. I know the Sheriff's Office 19 will probably be busy the next ten days or so, or next 20 week at least. So please be careful. 21 JUDGE POLLARD: All right. Going to the 22 item 1.1 on the agenda. Consider, discuss and take 23 appropriate action for the Court's final approval 24 regarding the revision of plat for lots 18 and 19 of 25 Westwood Oaks, section 3, volume 5, page 266. Precinct 11 1 4, Mr. Hastings. 2 MR. HASTINGS: Thank you. Ruben Perez 3 Castanon owns lots 18, it's .42 acres and 19, .42 acres 4 of Westwood Oaks Section 3. And Mr. Castanon would like 5 to change the lot line between lot 18 and 19 to 6 accommodate an existing septic system. Both of those 7 lots will both remain 0.42 acres, and the reason of 8 course was the septic system crossing over both lines. 9 This revision of plat will correct this issue and will 10 not change the existing size of each lot. 11 At this time we ask the Court for their 12 final approval regarding the revision of plat for lots 13 18 and 19 of Westwood Oaks, Section 3, Volume 5, page 14 226. This is Precinct 4. 15 COMMISSIONER REEVES: Yes, Sir. I've been 16 working with Mr. Hastings and Mr. Voelkel, and 17 Mr. Garcia from the environmental services, and I move 18 for approval of this. 19 COMMISSIONER BALDWIN: Second. 20 JUDGE POLLARD: Moved by Commissioner Reeves 21 and seconded by Commissioner Baldwin for final approval 22 of the revision of plat for lots 18 and 19 of Westwood 23 Oaks, Section 3, Volume 5, page 266. Any further 24 discussion or comment? There being none, those in favor 25 of the motion signify by raising your right hand. It's 12 1 four zero, unanimous. 2 COMMISSIONER BALDWIN: Judge. I think maybe 3 Clay has something he wants to say. 4 CHIEF DEPUTY BARTON: I'm sorry. I thought 5 there was going to be another time for elected officials 6 to speak. I just want to give you heads up that 7 currently, this morning, we had a hundred and 85 people 8 in jail. So we're -- we've been for the last two weeks 9 pushing our -- our envelope and I just wanted to give 10 you a heads up that we're working with the County 11 Attorney's office and the magistrates, and we're doing 12 all we can to keep from housing out. We've only had to 13 do that on one occasion. But it'll be a day-to-day 14 issue. So if we reach that point, we'll have to ship 15 some. But just so you have a heads up on where we are 16 right now on that. 17 JUDGE POLLARD: So from a timing standpoint, 18 what are -- 19 CHIEF DEPUTY BARTON: For some reason we're 20 just hammered right now. It may just be summertime, but 21 we have lots of inmates that are waiting to be 22 transferred to TDC, and they give us an allotment every 23 week so that'll give us some breathing room, but that's 24 just where we are, and so just to take it day-to-day and 25 we get in a bind we'll have to ship some to 13 1 Fredericksburg. 2 JUDGE POLLARD: All right. Any there other 3 announcements from department heads or anything? 4 COMMISSIONER MOSER: We'll get to that 5 later. I'm going to hold off a little bit. 6 JUDGE POLLARD: You want to hold off to 7 that. 8 All right. Item 1.2 consider, discuss and 9 take appropriate action to approve updated Road and 10 Bridge Administrator's job description, reclassification 11 of one administrative Assistant job position to office 12 administrator grade 20, reclassification of crew chief 13 job description to crew chief/assistant road 14 administrator to Grade 25 and approval of organizational 15 chart as presented with above listed changes as 16 presented. This relates to Precincts 1, 2, 3, and 4. 17 COMMISSIONER REEVES: Before we begin, Miss 18 County Attorney, I see some of this involves names and 19 personnel. How should we proceed with this? 20 MRS. STEBBINS: If we could talk about just 21 the positions instead of using the employee's name in 22 order to protect them. 23 COMMISSIONER REEVES: Thank you. 24 MS. HOFFER: Y'all has asked both Charlie 25 and I to reorganize our departments, reorganize the 14 1 organizational charts, job descriptions needed to be 2 updated. To do all of that, I've enclosed in the backup 3 data what's being proposed here today with the new 4 organizational chart. I have the current one, and then 5 I show the proposed. And then I also did the same with 6 the job description for the road administrator position, 7 the proposed office administrator which would be more of 8 an administrative assistant into an office 9 administrative position and that position to a 20 from 10 an 18. And then for the crew chiefs, and since we won't 11 be filling the assistant administrator job, we had 12 decided to move that to both of the crew chiefs, so if I 13 would be absent we would have people who can control 14 what's going on. So there would be a small bump in pay 15 for those two crew chiefs' positions. And they are 16 currently a 24, and that would bring them up to a 25. 17 And both of the crew chiefs/assistant road 18 administrative positions are additional duties that were 19 added to their current job description and same with the 20 office administrative position would have additional 21 duties. And I did on the sheet I just handed out to 22 everybody, I had gotten with Dawn and she had given me 23 the figure of the amount that was left of in salaries, 24 and taking out those three increases. You can see with 25 what we currently have left through October or last day 15 1 of September, how much money will be left over after 2 those three changes. 3 COMMISSIONER MOSER: But that's -- 4 COMMISSIONER BALDWIN: One year. 5 COMMISSIONER MOSER: That's for the whole 6 department of Road and Bridge, that's previously 7 organized in the salaries. So with Charlie's got 8 engineering now, so that's what you've done, is you've 9 shown the surplus there, but that's assuming just your 10 department gets it all? 11 MS. HOFFER: No. 12 COMMISSIONER LETZ: No. There's 14 thousand 13 left out of the surplus this year, which could be for 14 engineering, that's left for engineering. 15 MS. HOFFER: No. My position is not being 16 refilled, my old position. 17 COMMISSIONER MOSER: Okay, I understand. 18 I'm just looking at 14 thousand surplus. That's for 19 your current department. 20 MS. HOFFER: Right. 21 COMMISSIONER MOSER: I'm saying so that most 22 of that's come from where Len was serving as head of the 23 whole Department. So there's 14 thousand left for 24 engineering. It's the only point I want to make. 25 MS. HOFFER: Right. And like I said, you 16 1 aren't filling my old position. And that was a 25 2 position. So there is more funding, I just didn't 3 include my old position in it. 4 COMMISSIONER MOSER: Oh, okay. I see what 5 you're saying. 6 COMMISSIONER LETZ: I think the net impact 7 in the whole reorganization is a reduction in salaries. 8 COMMISSIONER MOSER: I think it is, too. 9 COMMISSIONER LETZ: Well basically we're 10 getting rid of -- getting rid of a higher level person 11 and bringing in another lower paid person. And that 12 won't be in Kellie's department. But the net effect is 13 lower for next budget year. 14 COMMISSIONER MOSER: Yeah. My only point is 15 we haven't heard from Charlie yet. 16 MS. HOFFER: I did a little quick math on 17 kind of what your question is, and it all depends on, 18 you know, what you do with Charlie's proposed position. 19 I showed roughly around I think once it's all said and 20 done and actually going into the new budget, I'm looking 21 at possibly about $42,000 in surplus. 22 COMMISSIONER MOSER: I think that's kind of 23 what we packed the envelope with, so that's good. 24 Question, on this reorganization just by names, not 25 seeing an organization chart, how's it organizing, these 17 1 crew chiefs report directly to you? 2 COMMISSIONER REEVES: There's an 3 organization -- 4 COMMISSIONER MOSER: Have you created any 5 new positions here? 6 MS. HOFFER: No. 7 COMMISSIONER REEVES: There's a chart right 8 in here at the end of your -- 9 COMMISSIONER MOSER: Oh, I'm sorry. Need to 10 go there. Let me go there. 11 JUDGE POLLARD: It's in your package. 12 COMMISSIONER MOSER: Oh, yeah. I apologize. 13 I couldn't access it this weekend. Okay, got it. Thank 14 you. Okay. 15 MS. HOFFER: The last sheet is what we 16 currently are running under and the sheet before is 17 procedure being proposed. You really won't see a huge 18 difference, obviously Charlie is off of this new 19 organizational chart, and directly underneath me you're 20 seeing that office administrative position where that 21 person was one of the administrative assistants. 22 COMMISSIONER MOSER: Okay, I see it, okay 23 thanks. 24 MS. HOFFER: And then you have your crew 25 chiefs on the left and then they've got the slash 18 1 assistant road administrator tech on there. 2 COMMISSIONER MOSER: Thank you. I'm sorry. 3 Couldn't access it this weekend. Thanks. 4 COMMISSIONER BALDWIN: Let me ask you a 5 question. This first sheet here is essential job 6 duties, is this the new office administrator? 7 MRS. HOFFER: Yes. 8 COMMISSIONER BALDWIN: And as I go down 9 through these essential job duties it seems like to me 10 that these are duties for you. 11 MS. HOFFER: Well, if you go to mine then 12 you'll see -- go back -- 13 COMMISSIONER BALDWIN: Tell me where your's 14 is. 15 MS. HOFFER: You go back, I think it's right 16 before you get to the organizational charts. Basically 17 what we did to that is we took a lot of things that I 18 was doing as the assistant administrator and plunked 19 some of those additional duties to that office 20 administrator position. 21 COMMISSIONER REEVES: And this is so you 22 would be freed up more in the field and on the road? 23 MS. HOFFER: Yes. 24 COMMISSIONER REEVES: That was your 25 intention? 19 1 MS. HOFFER: Yes. 2 COMMISSIONER BALDWIN: Are you the assistant 3 administrator? 4 MS. HOFFER: No. I would be the road 5 administrator. It would be the very last job 6 description. 7 COMMISSIONER BALDWIN: We'll, that is the 8 very last one. Oh, previous position, administrator. 9 Well, I'm going to have to stay with my original 10 thought. The new office administrator seems to me that 11 that these duties, or at least a lot of these duties, 12 would be the administrator's duties. 13 MS. HOFFER: Okay. Like I said -- 14 COMMISSIONER BALDWIN: Just the way I see 15 see it. 16 MS. HOFFER: -- we took those directly off 17 of my previous position. So I guess what you're saying 18 is when I was the assistant administrator I was doing 19 the road administrator's position. 20 COMMISSIONER BALDWIN: I'm not saying that 21 at all. But if that's what it is, that's what it is. 22 MS. HOFFER: No. Because we pulled the 23 assistant administrator's position in order to update 24 some things. The administrative position and the 25 assistant administrative position. 20 1 COMMISSIONER BALDWIN: So you don't think 2 it's your duty to oversee the payroll? 3 MS. HOFFER: Well, I had talked with Dawn 4 and she was saying that there are quite a few 5 departments that they have -- 6 MS. LANTZ: They go through a process. 7 There's several levels of approval, and Kelly would be 8 the final approval. Basically that office administrator 9 will be all in double check and all the information put 10 in for payroll, and then Kelly does the final approval. 11 MS. HOFFER: We do not have like a lot of 12 our -- we don't have a bunch of computers, and so most 13 of the County employees put their own time in and we put 14 our staff, so we've got you know, 27, 28 people that 15 we're keeping up with, putting time in. So does take a 16 little bit of time and working on payroll. 17 COMMISSIONER BALDWIN: Do you not see that 18 it's your job description to meet with the County 19 Commissioners? 20 MS. HOFFER: Yes. 21 COMMISSIONER BALDWIN: But it's under the 22 new office administrator's. Well, I still -- that's 23 just the way I see it, you know. Obviously I'm out 24 numbered here, but that's okay. It doesn't bother me at 25 all. 21 1 MS. HOFFER: Well, I can, you know, go 2 through the job descriptions again and bring them back. 3 JUDGE POLLARD: I don't know that you are 4 out numbered. 5 COMMISSIONER MOSER: I don't know that 6 you're out numbered. 7 JUDGE POLLARD: Wanting some additional time 8 to study this? 9 COMMISSIONER BALDWIN: Well, I'd like to 10 visit about it. I mean I looked at it over the weekend 11 and it just -- it just didn't fit, make me feel real 12 good about things. But simple things like prepare and 13 to conduct safety meetings, meeting with commissioners, 14 meeting with surveyors, meeting with the public. I 15 don't know that you need to -- I don't want our 16 administrator pushing it off on somebody else. I want 17 you to be there looking at people in the eye. 18 MS. HOFFER: Well, and I will be. 19 COMMISSIONER BALDWIN: That's the way I see 20 it. 21 MS. HOFFER: I would be there. And there 22 are times when I would be out in the field and when 23 somebody calls, a lot of times somebody wants to talk to 24 somebody right now. 25 COMMISSIONER MOSER: But Buster is wanting 22 1 to know who's responsible for that; not who is further 2 down the line. I agree with Buster. 3 MS. HOFFER: Okay. 4 COMMISSIONER LETZ: Why don't we look at 5 them and bring them back. 6 JUDGE POLLARD: I think that's a good idea. 7 COMMISSIONER BALDWIN: It's not a personal 8 thing. And I don't mean to be mean or anything like 9 that. It's just the way I see things. 10 MS. HOFFER: Right. 11 COMMISSIONER LETZ: How do you propose you 12 think we should -- 13 COMMISSIONER BALDWIN: Well, I was hoping 14 that I could sit down with her, but if we all need to -- 15 COMMISSIONER LETZ: I think there's no 16 problem with each of us working or talking with Kelly 17 one-on-one, from an open meeting standpoint? 18 MRS. STEBBINS: If she meets with her 19 liaison and comes back to the Court -- oh, y'all are it. 20 COMMISSIONER LETZ: Road and Bridge never 21 has had one. 22 MRS. STEBBINS: I'm a little uncomfortable 23 with each of you talking about the same thing with 24 Kelly. 25 COMMISSIONER LETZ: Do it as a workshop? 23 1 MRS. STEBBINS: Yes. 2 COMMISSIONER LETZ: And this may be the same 3 thing with engineering. 4 MRS. STEBBINS: I think that a workshop 5 would be the safer way to do this. 6 COMMISSIONER REEVES: That way we could have 7 it all out. And I think I see where you're coming from, 8 and I think it's just in the wording of this. I don't 9 believe you're intentionally saying I'm going to shove 10 all my duties to your assistant. But what you're 11 expecting of your, whatever the new name is, office 12 administrator's would be, to at least give them the 13 authority, if you are out in the field, so they at least 14 could talk to you. 15 MS. HOFFER: Exactly. 16 COMMISSIONER REEVES: And I think maybe 17 that's just taking some wording and stuff like that; 18 therefore, I think a workshop would be the best idea. 19 JUDGE POLLARD: So do I. I agree. 20 MS. HOFFER: And like I say a lot of it -- I 21 was looking at the stuff that I was doing. Whether it 22 was the assistant administrator's role to do it or it 23 was the road administrator's role. There were a lot of 24 things that I was taking care of, so I was thinking 25 about the things that I currently was doing that maybe 24 1 could ease up on some of that and get me out in the 2 field more than just constantly in the office. 3 COMMISSIONER REEVES: I appreciate your 4 desire for wanting to be out in the field and checking 5 our roads. I think that's -- 6 COMMISSIONER BALDWIN: Thank you. 7 JUDGE POLLARD: All right. We'll pass that 8 item for now, and schedule it for a work session. 9 All right, item 1.3 consider, discuss and 10 take appropriate action for the Court to approve the 11 engineering department organizational chart, engineering 12 assistant job description and associated budget. 13 Mr. Hastings. 14 MR. HASTINGS: Thank you. Again pursuant to 15 the same court order that we got to reorganize the 16 Department, I prepared an organizational chart and a job 17 description to accommodate the duties and 18 responsibilities for engineering. And those duties and 19 essential job functions are not to shuck off any duties 20 that I have, but I can go through the list and tell you 21 that right now there's a team that is working together 22 in Road and Bridge to accomplish what's being done. If 23 you look at items 1, 2 and 3 of the essential job 24 duties, those are being handled right now by me and with 25 assistants with the team that's currently in place. 25 1 Items 4, 5 and 6 are being handled solely by 2 me, and I need some help with it because of the volume. 3 Item 7, that's something that the whole team's been 4 doing and this would help streamline and if we had this 5 position in engineering assistant, that would help with 6 that. 7 Item 8, that's something that I'm doing 8 already, but I need help with it. 9 and 10 are things 9 that I wish I had the time to do and if we had that 10 position as well as 12, 13 and 14, all of those items in 11 this position would make it possible for us to do these 12 sort of things and do them very well. But I would like 13 to pass on this, and meet with y'all in a budget, you 14 know, some kind of workshop as well. I think there's a 15 lot of things that need to be flushed out here. 16 COMMISSIONER BALDWIN: I agree. 17 COMMISSIONER MOSER: And both at the same 18 time. 19 JUDGE POLLARD: You want to pass it? 20 COMMISSIONER BALDWIN: I do. And you know, 21 it may be a language thing. Maybe that's what's 22 throwing me off. Maybe the language that y'all are 23 using it really has the appearance that you are passing 24 off your own duties to somebody else. 25 MR. HASTINGS: Yeah. 26 1 COMMISSIONER LETZ: This is just a general 2 comment on both of them. I think the -- I met with both 3 Charlie and Kelly in the past couple weeks, and I think 4 what is important is what I told them is that I don't 5 think that they need to be doing clerical work. I think 6 that they need to be doing administrative and 7 professional type work. And we don't need a lot of the 8 subdivision stuff and that can be done -- you know, we 9 don't need to pay a County Engineer to make sure 10 environmental health is signing a plat. That's a waste 11 of your taxpayer money in my mind. The county engineer 12 needs to be doing engineering functions. That's kind of 13 the direction that may be some of the reasons. Same 14 thing with Kelly's position, you know, I don't want her 15 having to do a lot of the detail, you know, paper 16 pushing. She needs to be out supervising her people. 17 That's some of the direction that maybe the workshop's a 18 good idea. The other thing is that -- 19 JUDGE POLLARD: But by the same token it's 20 her. She's the final word on seeing that those kind of 21 things get done. 22 COMMISSIONER LETZ: They're both responsible 23 totally for their part. And that's where I think the 24 word responsibility is missing from some of the job 25 description. 27 1 COMMISSIONER MOSER: That's the key thing. 2 COMMISSIONER LETZ: The other thing is is 3 that thinking about with the assistant for Charlie, and 4 how that works. There are funds in the grant for the 5 East Kerr Project inspections and work, and I've asked 6 Charlie to look at that and see if there's a way that a 7 significant portion of that salary can be paid for out 8 of that grant during the construction phase, which is 9 probably two to four years, so it would give us some 10 breathing room in that period. 11 Or there's another option bringing on a 12 third person that would be paid a hundred percent by the 13 grant. And that would be a temporary position. So 14 there's a couple of things that we're looking at that, 15 and ask that y'all look at that, exactly what who's 16 doing what on the inspection portions of that project, 17 and the oversight. And that can be working on something 18 that we can reduce the tax dollars in two to four years. 19 JUDGE POLLARD: Those are all good 20 possibilities. I figure with a temporary position, 21 because then we're not obligated to continue them when 22 the grant runs out. Okay. All right. So we pass it. 23 And you want to do it at the same workshop we do the -- 24 COMMISSIONER REEVES: I think it would be 25 the best time to do it. 28 1 JUDGE POLLARD: Well, depends on how much 2 time. 3 COMMISSIONER REEVES: Have a workshop with 4 both of them at the same time. 5 COMMISSIONER LETZ: Yeah, at the same time. 6 COMMISSIONER MOSER: Yeah. 7 COMMISSIONER LETZ: And I think probably try 8 to put it with one of the budget workshops. 9 COMMISSIONER MOSER: Or after a budget 10 workshop would be great. 11 JUDGE POLLARD: Thank you. Now we go to 12 item 1.4 consider, discuss and take appropriate action 13 for the Court to accept right-of-way warranty deeds for 14 widening of School Lane in Hunt at its intersection with 15 FM 1340. Mr. Hastings, Precinct 4. 16 MR. HASTINGS: Thank you. The Hunt ISD has 17 requested that the intersection improvements be made to 18 School Lane near FM 1340 to safely complete a traffic 19 movement. The existing School Lane is narrow, and 20 easily crowded if more than one vehicle is at the 21 intersection. Two properties are involved, Hunt ISD and 22 Williamson, who have both expressed interest in 23 participating by dedicating the right of way needed to 24 allow the road to be widened by approximately ten feet. 25 Attached in your packet are warranty deeds prepared by 29 1 the County Attorney for the Hunt ISD, 0.016 acre tract, 2 and the Deblynne Kay Williamson 0.005 acre tract. The 3 Williamson Warranty deed also includes a memorandum of 4 understanding that would allow Kerr County to 5 accommodate the property owner with the following: 6 Relocate an existing driveway from the intersection to a 7 better location along FM 1340, there's a diagram in 8 there for you. Construct 40 linear feet of livestock 9 fence with T-posts, four feet tall, relocate an existing 10 pipe corner fence with the braces, or replace it. Clear 11 a hundred feet of brush along the fence line one hundred 12 feet southeast and one hundred feet northwest of the new 13 driveway for a total of two hundred feet. And regrade 14 two hundred twenty linear feet of existing driveway, 15 15 feet wide. And construct the new driveway, 15 feet 16 wide, 20 feet long with 24 feet of 18 inch corrugated 17 metal pipe six inches of base with an asphalt surface. 18 The total cost to relocate the driveway, as well as 19 widen School Lane, the fences, everything I mentioned, 20 it's under five thousand dollars. And it could be paid 21 for under line item 15-611-580, which is special 22 projects, if approved. That line item currently has 50 23 thousand dollars in it. 24 COMMISSIONER BALDWIN: That's exactly what I 25 would do, that's good. That's what it's for. 30 1 MR. HASTINGS: County Engineer requests that 2 the Court consider, discuss and take appropriate action 3 to accept right of way warranty deeds for the widening 4 of School Lane in Hunt at its intersection with FM 1340 5 and allocate $5,000.00 from line item 15-611-580 to fund 6 said widening and associated accommodations referenced 7 in the Memorandum of Understanding, Precinct 4. 8 COMMISSIONER REEVES: If I may give you some 9 history on this. On the County line where we're talking 10 about, you go to Hunt, turn onto the North Fork Road FM 11 1340, this is right across from the fire station. 12 Mr. Hastings and I along with the superintendent of Hunt 13 ISD, along with KPUB, TxDOT, and Claire Graham from Camp 14 La Junta, who owns the water system there, we've all 15 worked together. TxDOT is going to widen 1340, and the 16 biggest reason all of this is coming about is to make 17 the bus traffic that's coming into Hunt School safer for 18 turning in. If you've ever been down School Street, I 19 imagine Number 1 can attest to this, it's a very narrow 20 street. But TxDot agreed to do some widening on their 21 road where we're needing the turn in, taking away a 22 driveway. TxDOT has agreed to let us put another 23 driveway on to 1340 even though it's to the intersection 24 that they really like, and they're willing to do that. 25 So that's why we're having to relocate a driveway. 31 1 Williamson in some of the backup is referred to 2 Isenberg, that has been some name changes in -- a change 3 in ownership since this all started, but it's the 4 property right there on the corner. They're in 5 agreement to it. KPUB is going to relocate the utility 6 lines, the overhead, and Larry's going to relocate the 7 underground waterlines. I feel this is something that 8 needs to be done. We worked with the County Attorney, I 9 believe we have everything as far as the legal documents 10 in order. Hunt met on Thursday night, has agreed to 11 execute the warranty deed to Kerr County for their 12 section. And then the other one will be executed as 13 well. 14 COMMISSIONER BALDWIN: And did I hear you 15 say that TxDOT did they have to authorize the driveway? 16 MR. HASTINGS: Yes, they have. And I've 17 been coordinating with them and I've got all the 18 documents, and -- 19 COMMISSIONER BALDWIN: Good deal. 20 MR. HASTINGS: Yes, Sir. 21 COMMISSIONER BALDWIN: It's years behind, 22 it'S a good project. 23 COMMISSIONER MOSER: And it is a narrow 24 road. 25 COMMISSIONER LETZ: On the work on the 32 1 driveway, is the County building the new driveway? 2 MR. HASTINGS: Yes, Sir. 3 COMMISSIONER LETZ: In my precinct -- it may 4 ever been a previous County Attorney, said we could not 5 do that, we could not do work on private property. We 6 can pay them the cost of it, but we cannot do the actual 7 work on private property. And the same thing they 8 wanted the a road chip sealed in the front of their 9 house in lieu of payment. And the rule is no, we 10 couldn't do it. 11 MR. HASTINGS: This is in the right-of-way 12 though. The only portion of the driveway that's being 13 constructed is in the right-of-way. 14 COMMISSIONER LETZ: The long part is not in 15 the picture. 16 MR. HASTINGS: The long part is regrading 17 it, just putting a blade in there and regrading it. 18 COMMISSIONER LETZ: But on private property. 19 MR. HASTINGS: Yes. 20 COMMISSIONER REEVES: We talked about 21 this -- 22 MRS. STEBBINS: In exchange for the 23 right-of-way. 24 COMMISSIONER REEVES: -- in exchange for the 25 land. Consideration instead of we paying them for the 33 1 land. 2 COMMISSIONER LETZ: I understand. But I'm 3 saying the deal, I was told previously and maybe, you 4 know, it was just a caution, we could pay the funds but 5 we couldn't do the work on private property. So I just 6 want to bring it up as a red flag, because previously I 7 was told we couldn't do that, and if we can -- but not 8 by this County Attorney. 9 MRS. STEBBINS: I don't have any red flags, 10 however, I can look before they're executed if you'd 11 like for me to. Maybe is there an opinion in writing 12 that I can look at a rule or something that you 13 remember? You have lots of files in your office. 14 COMMISSIONER LETZ: I don't know, maybe 15 there's an e-mail I can find. I remember talking to Len 16 about it. Len thought it was a great deal and he said 17 we couldn't. 18 MRS. STEBBINS: I'm comfortable that the 19 construction of the driveway part is that that is in the 20 right of way, and the grading I can look at. 21 COMMISSIONER LETZ: Let's just make sure. I 22 don't want to get us in trouble by accident. 23 JUDGE POLLARD: Maybe a quick call to the 24 legal department to TAC might be the quickest way. 25 MRS. STEBBINS: Sure, I can. 34 1 COMMISSIONER LETZ: Other than that I think 2 it's a great project and needs to be done. 3 COMMISSIONER REEVES: And then because of 4 time being of the essence, we need to get this done 5 before school starts. I'd like a motion subject to the 6 County Attorney's approval for your question, that we 7 approve the Court's -- the agenda item as presented, and 8 authorize the County Judge to sign on behalf of Kerr 9 County, the memorandum of understanding as outlined on 10 the map of showing what work will be done in 11 consideration for the exchange of the real property. 12 And so I make that motion. 13 COMMISSIONER BALDWIN: I second that motion. 14 JUDGE POLLARD: Okay. I'd like to suggest 15 on the deed where it says property description attached 16 and made part hereof as Exhibit A, the grantor is 17 Williamson and then you get over to the exhibit and then 18 it's the Isenberg properties that Mr. Reeves pointed 19 out. It would probably avoid some confusion there. 20 MRS. STEBBINS: I'll change that. This was 21 a quick change on Friday. 22 JUDGE POLLARD: Well, the plan and the field 23 notes there are drafted by Charles Dominguez. You 24 could do it as Exhibit A referred to as the Isenberg 25 tract. And that way when the title examiner looks at it 35 1 and says hey some secretary messed up and put the wrong 2 exhibit on that. Okay. All right. If that's the 3 understanding, can we do that? 4 COMMISSIONER REEVES: That's fine with me. 5 JUDGE POLLARD: So the motion is to 6 approve -- 7 COMMISSIONER REEVES: Approve the item as 8 written, subject to County Attorney's review of Mr. 9 Letz's question. 10 JUDGE POLLARD: All right. That's item 1.4 11 to accept the right of way warranty deeds with that one 12 change for the widening of the School Lane in Hunt at 13 its intersection of it and FM 1340. Is there any 14 further discussion or comments? There being none, those 15 in favor signify by raising your right hand. Four zero, 16 unanimous. Did you want to specifically that money 17 coming from that fund, whatever it is, five thousand 18 dollars, whatever? 19 COMMISSIONER BALDWIN: Special project. 20 COMMISSIONER MOSER: Yeah, not to exceed 21 five thousand. 22 JUDGE POLLARD: Okay. Can we agree that the 23 motion's made and passed includes that as well? 24 Unanimous, all right. Four Commissioners agree to that. 25 All right. Item 1.5 consider, discuss and 36 1 take appropriate action to approve application for risk 2 control reimbursement with Texas Association of Counties 3 and have County Judge sign same. 4 MRS. LANTZ: Good morning, Commissioners, 5 Judge. This is an application that we're entitled to 6 receive reimbursement back from the risk management 7 pool. Back in February we received a letter indicating 8 that Kerr County has approximately 50 thousand dollars 9 available for reimbursement for specific risk management 10 areas. We feel like we need assistance in getting 11 upgraded or approved. And I've met with Tim and we're 12 going to try to see if we can get the fire alarm system 13 approved. Our risk management, reimbursement program. 14 And also the Sheriff has approached me on 15 several items he would like to have for the risk 16 management. One is a restraint chair and the 17 defibrillators with the control unit. I also am 18 requesting a blood borne pathogen-exposure testing. And 19 currently our workers comp will not cover that for our 20 law enforcement officers, so I have that budgeted in my 21 line item to help pay for those costs, and they're very 22 costly, and that is when any of our law enforcement are 23 exposed in -- something in the jail, spit on, pricked 24 with any type of instrument. There's a test that you 25 can get right away from the hospital that worker's comp 37 1 does not cover. With this we can get funding to help 2 get that covered through three different exposure tests. 3 COMMISSIONER MOSER: So you have 50 thousand 4 dollars, is that what you said? 5 MRS. LANTZ: Yes. 6 COMMISSIONER MOSER: And we discussed that I 7 think on the Kerr County flood warning system, too, be a 8 major part of risk management? 9 MRS. LANTZ: There's a certain criteria they 10 use. 11 COMMISSIONER MOSER: Would that also be 12 eligible? 13 MRS. LANTZ: No, Sir. That this is strictly 14 to do with workers comp. And anything to be a risk like 15 I believe to do with the County or public liability, 16 such as coming into the courthouse, any public property, 17 those kind of things. 18 COMMISSIONER MOSER: Okay. So just for 19 workers comp, is that right? 20 MRS. LANTZ: Or any public liability where 21 people come onto our property where we can be sued or 22 that type of reimbursement program. 23 COMMISSIONER MOSER: All right. Do some 24 creative thinking there. 25 MRS. LANTZ: Our main goal was to try to get 38 1 the fire alarm system. 2 COMMISSIONER MOSER: I was just thinking if 3 there was other things. 4 MRS. LANTZ: Well I gave them a specific 5 list on what to use these on. And I was trying to be 6 creative as far as the list goes. It's basically like 7 safety glasses, welding equipment, first-aid and CPR 8 certifications. 9 COMMISSIONER MOSER: This is what TAC sent 10 you? 11 MRS. LANTZ: Yes. Slip and fall prevention, 12 which we currently have a program in place for that. So 13 I was trying to get something which was not currently in 14 place for the county that would help us with our 15 liability. 16 COMMISSIONER MOSER: Do we have 17 defibrillators around the County? 18 MR. BOLLIER: We have one on the third 19 floor. 20 COMMISSIONER MOSER: See that's what I'm 21 asking, where else in the County? 22 MR. GARCIA: Road and Bridge doesn't have 23 any. 24 MRS. LANTZ: I'm requesting three. And it 25 has to be under law enforcement for me to get so they're 39 1 very specific in where you are allowed to use these 2 funds and for the equipment. 3 COMMISSIONER MOSER: So defibrillators have 4 to be under the Sheriff? 5 MRS. LANTZ: There's a law enforcement line 6 item where they think that's the liability. So that's 7 where I'm able to request out of for reimbursement. 8 JUDGE POLLARD: I can see there's a 9 liability. 10 COMMISSIONER MOSER: I can see the liability 11 but why is it under the Sheriff? That's strange. 12 THE REPORTER: Excuse me, I can't hear you. 13 MR. BOLLIER: Oh, I was asking Dawn I was 14 thinking the defibrillators were given, donated to us 15 by someone, but I can't recollect who it was. And I 16 thought they were -- 17 MRS. LANTZ: No. 18 MR. BOLLIER: -- but I can't remember who it 19 was. 20 COMMISSIONER LETZ: Do we have one at the 21 Hill Country Event Center. 22 MR. BOLLIER: No, Sir. 23 COMMISSIONER LETZ: Probably should get one 24 out there. 25 COMMISSIONER MOSER: Yeah. That's what I 40 1 say, those things, you know just having gone through 2 that course recently, that those are -- those are key in 3 saving people's lives. And probably not having them, 4 you know, when we could, especially having a discussion 5 here -- 6 COMMISSIONER REEVES: Mrs. Lantz, so on this 7 agenda item what you're requesting for is items that we 8 need, and by applying for these, in your research, would 9 keep us from having to take it out of the general fund 10 operating budgets, and items such as you talked about, 11 the blood pathogen, our workers comp doesn't cover that, 12 so we have to write a check for that in essence? 13 MRS. LANTZ: Yes. 14 COMMISSIONER REEVES: So you're requesting 15 is by applying for this grant, we can get some of the 16 money back, is that correct? 17 MRS. LANTZ: Yes. 18 COMMISSIONER REEVES: I move for approval of 19 the agenda item. 20 COMMISSIONER BALDWIN: Second. 21 COMMISSIONER MOSER: Question. On applying 22 for the grant, do you have to be specific? 23 MRS. LANTZ: Yes, I have to be very 24 specific. 25 COMMISSIONER MOSER: So I think before we 41 1 apply for that we need to look at defibrillators and how 2 many we need. 3 MRS. LANTZ: I've got these in here. 4 COMMISSIONER MOSER: How many? 5 MRS. LANTZ: I've got three. And they're 6 very expensive. And we also have to buy the training 7 piece that goes with the defibrillator, because then 8 we're going to have to train -- 9 COMMISSIONER MOSER: There's three right 10 now, that's my question. And so we don't have one at 11 the -- 12 JUDGE POLLARD: Because they're expensive 13 that's all she's willing to spring for right now, I 14 think that's the point. Is that the point? 15 MRS. LANTZ: Yes, Sir. 16 JUDGE POLLARD: All right, any further 17 discussion or comments? 18 COMMISSIONER LETZ: Do we get these funds 19 annually? 20 MRS. LANTZ: This is the first year they're 21 doing this and actually because we have such a good 22 track record with TAC, a lot of this money is usually 23 reimbursement money that we would have gotten back. So 24 now they're wanting to see we use this money for an 25 efficient way as far as risk management, so yes to 42 1 answer your question, I think this is going to be 2 something that we'll be able to apply for every year 3 depending on to make sure how we stand on our risk 4 management with TAC. So they'll be funds available 5 every year to apply for. 6 JUDGE POLLARD: And maybe get some more next 7 year. Any further comments? 8 MR. GARCIA: Yes, Sir. So if this grant is 9 not going to help me get one out there for Road and 10 Bridge do I need to come back and request it through my 11 capital to get one out there at the facility at the 12 shelter? 13 COMMISSIONER REEVES: I would say we need to 14 consider several buildings, and look at a way to find 15 funding. You mentioned the Event's Center, you 16 mentioned several. 17 COMMISSIONER MOSER: Do you have to be 18 specific, you asked for three, Dawn, you have to be 19 specific where they're going to be used? 20 MRS. LANTZ: Yes, Sir. 21 COMMISSIONER MOSER: And a specific 22 location? 23 MRS. LANTZ: And it has to be for employee 24 safety, or -- again we can try to take some money off of 25 one of these other areas, but still that's money that 43 1 we've spent out of my budget for blood borne pathogen 2 testing and so forth. 3 COMMISSIONER LETZ: To me that's a priority. 4 JUDGE POLLARD: All right. There's a motion 5 on the floor made my Commissioner Reeves, seconded by 6 Commissioner Baldwin -- 7 COMMISSIONER BALDWIN: Right. 8 JUDGE POLLARD: -- to approve item 1.5 and 9 that is taking the appropriate action to approve 10 application for risk control reimbursement program with 11 Texas Association of Counties and have the County Judge 12 sign same. Is there any further discussion or comment? 13 COMMISSIONER LETZ: Just to be clear that is 14 a list that is provided by HR records? 15 MRS. LANTZ: That's correct. 16 JUDGE POLLARD: All right. Any further 17 comments or questions? Those in favor of the motion 18 signify by raising your right hand. It's four zero, 19 unanimous. 20 1.6 consider discuss and take appropriate 21 action to approve Kerr County renewal of current 22 insurance coverage to include auto liability, auto 23 physical damage, public officials liability, law 24 enforcement liability, crime insurance with Texas 25 Association of Counties Risk Management Pool to renew 44 1 October 1, 2016 and have County Judge sign same. Mrs. 2 Lantz. 3 MRS. LANTZ: This is basically our renewal 4 of our liability insurance. Other than workers comp, 5 this is given to us every year the first part of June, 6 and we have to have it submitted back by July the 5th, I 7 believe, with any changes that we're wanting to make to 8 our policy -- current policy that we have. Brenda from 9 the Auditor's Office, she looked over everything, and I 10 believe James went over all of our vehicles on here as 11 well and we updated that information. 12 COMMISSIONER BALDWIN: I move for approval. 13 COMMISSIONER LETZ: Second. 14 JUDGE POLLARD: Was it you that moved? 15 COMMISSIONER BALDWIN: Yeah. 16 JUDGE POLLARD: Commissioner Baldwin moved 17 for approval on the agenda and seconded by Commissioner 18 Letz to approve taking appropriate action to ensure that 19 the County is covered with TAC to include auto liable, 20 auto physical damage, general liability, public 21 officials liability, law enforcement liability, crime 22 insurance with the counties risk management pool and to 23 renew that by October 1, 2016, but you've indicated it 24 had to be done by July 5th. 25 MRS. LANTZ: It has to be submitted by July 45 1 5th so we get everything in line to get the documents. 2 JUDGE POLLARD: That's part of the motion, 3 is that all right with everybody? Any further comments 4 or suggestions about it? 5 COMMISSIONER LETZ: A question. Dawn, I 6 believe you sent out a questionnaire from TAC, and was 7 it related to this? It was about certain boxes you 8 wanted us to review, is that it? 9 MRS. LANTZ: Brenda, did you send anything 10 out? 11 MRS. DOSS: No, I didn't. 12 COMMISSIONER LETZ: I thought it was some 13 boxes, like district judges liability, and there were 14 some boxes that were not checked. 15 MRS. LANTZ: I did not. I sent that to 16 Brenda's office for her to fill out. 17 COMMISSIONER LETZ: Something different. 18 MRS. LANTZ: Yeah. But these are also on 19 there. But we've never had them on our policy. 20 COMMISSIONER LETZ: So the ones that are 21 blank -- 22 MRS. LANTZ: Have not been on our policy. 23 Unless you want to put them on to the policy. 24 COMMISSIONER LETZ: All right, answered my 25 question. 46 1 JUDGE POLLARD: Any further discussion? If 2 not, those in favor signify by raising your right hand. 3 It's four zero, unanimous. 4 We'll go on to 1.7 consider, discuss and 5 take appropriate action to ratify and confirm 6 Resolutions for participants in the County Wounded 7 Warrior Family Hill Country Adventure. Commissioner 8 Moser. 9 COMMISSIONER MOSER: I was waiting for Jody 10 to bring that Resolution. I want to read it for the 11 record, so I think we could come back to that. I would 12 appreciate it. 13 COMMISSIONER BALDWIN: Judge, could we do 14 number 1.9, I have a guest that's in here waiting. 15 JUDGE POLLARD: We'll skip down to it. 16 We'll skip down to 1.9 consider, discuss and take 17 appropriate action to appoint Bridgit Giedeman as a 18 member of the Kerr County Child Services Board. 19 COMMISSIONER BALDWIN: Thank you. It's an 20 honor to submit the name of Bridgit Giedeman, and as you 21 can see in the backup here she's very qualified, and I'm 22 very grateful that you stepped up, there you are right 23 there, to serve our community as a member of the Kerr 24 County Child Service Board. Miss Giedeman, thank you 25 very much. 47 1 MS. GIEDEMAN: Good morning, gentlemen. 2 COMMISSIONER BALDWIN: You have something to 3 say to us? 4 MS. GIEDEMAN: I would just like to say that 5 as a former foster child it's heavy on my heart to help 6 these children. I understand where they are and where 7 they've been. And I also want to support the people who 8 support them, the service providers and CPS workers. 9 And I really want -- I'm at a point right now in my life 10 where I can give back, and I just want to do that. 11 JUDGE POLLARD: As a former foster child, 12 that's great. 13 COMMISSIONER BALDWIN: Thank you very much. 14 MS. GIEDEMAN: Thank you. I appreciate it. 15 COMMISSIONER BALDWIN: You know our good 16 friend Jody? 17 MS. GIEDEMAN: Yes, I do. 18 JUDGE POLLARD: Is there a motion? 19 COMMISSIONER BALDWIN: So move. 20 COMMISSIONER MOSER: Second. 21 JUDGE POLLARD: Are all right. Been moved 22 by Commissioner Baldwin, been seconded by Commissioner 23 Moser to appoint Bridgit Giedeman to a member of the 24 Kerr County Child Service Board. Any further comment or 25 questions? There being none, those in favor signify by 48 1 raising their right hand. Four zero, unanimous. 2 Congratulations, and thank you, Ma'am. 3 COMMISSIONER BALDWIN: Thank you for your 4 service. 5 JUDGE POLLARD: Go back to 1.7 consider, 6 discuss and take appropriate action to ratify and 7 confirm Resolutions for participants in the Kerr County 8 Wounded Warrior Family Hill Country Adventure. 9 COMMISSIONER MOSER: Thank you, Judge. I 10 would like to read into the record the Resolution that 11 was provided in the past, and this is to ratify that 12 Resolution presented to Curtis Zachery, Isaac Vasquez, 13 Jody Thompson, Chris Urban, Jr. -- Sr., excuse me, John 14 Hylam and Steven Holden. This was presented to them on 15 Sunday for resolution. Resolution of Kerr County 16 Commissioners' Court honoring 2016 Kerr County Wounded 17 Warrior Family Hill Country Adventure participants, and 18 each one is named and his family. Whereas the 2016 Kerr 19 County Wounded Warrior Family Hill Country Adventure was 20 organized to provide a variety of opportunities for the 21 wounded veterans and their families to enjoy activities 22 in the Texas Hill Country, and whereas seven families 23 have participated in this event in Kerr County from June 24 21st, 2016 through June 26, 2016. And whereas the seven 25 brave servicemen and their families have sacrificed to 49 1 protect and defend the United States and its citizens 2 through their heroic efforts on the battlefield and 3 therefore be it resolved that Kerr County Commissioners' 4 Court join all residents in Kerr County to honor and pay 5 tribute to the wounded warrior and by name of each one 6 of them on the completion of this Kerr County Wounded 7 Warrior Family Hill Country Adventure and wish him and 8 his family great success as he continues his recovery 9 and plans for future -- of their future of their family. 10 This was signed by County Judge and all the 11 Commissioners. 12 So I mentioned that earlier, so it was -- it 13 was a great honor to meet those gentlemen and their 14 families and the families in particular, so thank you. 15 So I move that we ratify those Resolutions, seven 16 Resolutions. 17 COMMISSIONER BALDWIN: Second. 18 JUDGE POLLARD: Been moved by Commissioner 19 Moser, seconded by Commissioner Baldwin to ratify the 20 resolutions previously signed by the County Judge and 21 all the Commissioners of the Commissioners' Court for 22 the Resolution of participants in the Kerr County 23 Wounded Warrior Hill Country Adventure project. Any 24 further comments or discussion? 25 COMMISSIONER BALDWIN: I just wanted to say 50 1 I've been around everyone of those through the years, 2 and there was two guys there that looked like were NFL 3 tackles, I mean they were huge. One is a big black guy, 4 I mean he was a monster. 5 COMMISSIONER REEVES: You know, everyone of 6 them thank everybody involved from the bottom of their 7 hearts. And then one of them I was talking to before 8 lunch yesterday, you know, said it's an honor to come 9 here to this event. And I said no, we're honored to 10 have you for what you've sacrificed, but they were just 11 all -- 12 JUDGE POLLARD: Very humble. 13 COMMISSIONER REEVES: I know out at the 14 barbecue, you know, Mr. Ed Warren had some pretty nice 15 looking axis that have come up in the evening and I 16 don't know if you notice how many of those were just 17 enjoying just what was coming up. So I think it's a 18 great event. And it's the very least we could do for 19 them. 20 COMMISSIONER BALDWIN: Very well done. 21 JUDGE POLLARD: All right. If there's no 22 further comments or questions of any kind, those in 23 favor of the motion signify by raising their right hand. 24 It's four zero, unanimous. 25 1.8 consider, discuss and take appropriate 51 1 action to award contract for procurements services for 2 the Kerr County Hazard Mitigation application and plan. 3 Mr. Thomas. 4 MR. THOMAS: Good morning. How are y'all? 5 JUDGE POLLARD: All right. How are you? 6 MR. THOMAS: Just fine. Last Wednesday 7 myself, Auditor Brenda Doss and Commissioner Reeves met 8 to open up and review the bids for RFP's that we 9 submitted -- or were submitted for hazard mitigation 10 action plan as well as the grant. GrantWorks was the 11 only firm that submitted an application or an RFP. 12 When we looked at their plan, based on the 13 descriptions and the qualifiers, they -- they're well 14 qualified we believe to do our plan, as well as the 15 grant itself. So with that I'd like to ask for y'all's 16 approval of that, for Commissioners' Court to approve it 17 and the Judge to sign the contract. 18 COMMISSION MOSER: So move. 19 COMMISSIONER BALDWIN: Second. 20 JUDGE POLLARD: Been moved by Commissioner 21 Moser, seconded by Commissioner Baldwin to accept the 22 contract for procurement services for Kerr County Hazard 23 mitigation application and plan with GrantWorks, and to 24 I guess authorize the County Judge to sign same. You 25 got a question? 52 1 MRS. GRINSTEAD: Excuse me. The contract to 2 GrantWorks, on July 11th we'll actually have the 3 agreement to be signed. So that'll happen July 11th, 4 there's a couple items also. 5 JUDGE POLLARD: Does this motion authorize 6 me to sign it when it comes in? 7 MRS. GRINSTEAD: We'll have the actual 8 agreement on July 11th. This is more just to say 9 GrantWorks is who we're going with. 10 JUDGE POLLARD: Okay. Any further comments 11 or discussion? 12 COMMISSIONER REEVES: So are we awarding the 13 contract right now or accepting the -- they are the only 14 applicant. What is the motion to read? 15 JUDGE POLLARD: The wording -- 16 MRS. GRINSTEAD: Yeah, we're going to, I 17 guess, actually approve it next time. 18 COMMISSIONER REEVES: We'll actually execute 19 the contract in July. 20 MRS. GRINSTEAD: Yes. 21 JUDGE POLLARD: All right. 22 COMMISSIONER BALDWIN: The only thing I'd 23 like to say is we really, really have a good 24 relationship with GrantWorks we built through the years 25 and I can see a trust between the company and the 53 1 government entity now. And they're good, they've always 2 stepped up. 3 COMMISSIONER MOSER: And they did a great 4 job between the City and County, and City of Ingram and 5 emergency management coordinators, and lead us through 6 that entire process. 7 COMMISSIONER BALDWIN: And there's a 8 representative here. 9 MS. WILSON: I'm a grant writer, but I also 10 used to write the hazard mitigation plans when I was at 11 North Central Texas COG, so I have experienced writing 12 14 for very large counties. 13 COMMISSIONER MOSER: And your name. 14 MS. WILSON: Andrea Wilson. So if you have 15 any questions feel free to ask. 16 COMMISSIONER MOSER: Keep up the good work. 17 JUDGE POLLARD: All right. Those in favor 18 of the motion signify by raising your right hand. It's 19 four zero, unanimous. 20 COMMISSIONER BALDWIN: Thank you for being 21 here. 22 MS. WILSON: Sure. And I'll see you on the 23 11th. 24 JUDGE POLLARD: Ten-minute break. 25 (Break.) 54 1 JUDGE POLLARD: Okay, it's time to resume. 2 And we'll go to the next item on the agenda, which I 3 believe is what, 1.10 consider, discuss and take 4 appropriate action to accept a new lease contract from 5 Mail Finance/Neopost for the new postage meter and have 6 the Judge sign on behalf of the tax office. How you 7 doing? 8 MS. ALFORD: Good, how are you? 9 JUDGE POLLARD: It says Diane Bolin, that's 10 not you. 11 MS. ALFORD: No, that's not me. She is busy 12 with something in the office. As far as I know this is 13 just a new contract that she needs for y'all to approve 14 and for you to sign the contract. 15 COMMISSIONER LETZ: Move for approval. 16 COMMISSIONER MOSER: Second. 17 JUDGE POLLARD: Been moved by Commissioner 18 Letz and seconded by Commissioner Moser for approval of 19 item 1.10, which is to accept the new lease contract 20 from Mail Finance/Neopost for the new postage meter and 21 have the Judge sign same on behalf of the Tax Office, 22 and County, I assume. Okay, is there any further 23 discussion? 24 COMMISSIONER BALDWIN: Well, the age old 25 question, has the County Attorney checked it out? Is it 55 1 a new contract? 2 MRS. STEBBINS: I reviewed it. 3 COMMISSIONER BALDWIN: All right then, you 4 don't have to yell. 5 MRS. STEBBING: Sorry. 6 JUDGE POLLARD: Any further questions or 7 comments? 8 COMMISSIONER REEVES: I'd like to ask 9 Mrs. Alford some real significant question but I won't 10 do that to her. I can't think of anything, Mrs. Alford. 11 MRS. ALFORD: Thank you, I appreciate it. 12 JUDGE POLLARD: All right. If there's no 13 further questions or comments those in favor of the 14 motion signify by raising your right hand. It's four 15 zero, unanimous. 16 MRS. ALFORD: Thank you, Sir. 17 JUDGE POLLARD: 1.11 -- we might have some 18 people here visiting on item 1.14 which that's 10:30, we 19 can't do it. Consider, discuss and take appropriate 20 action regarding the recycling trailer. 21 COMMISSIONER REEVES: Yes. I'd like to 22 start off and say that sometimes experience pays off. 23 So after dealing with AACOG, trying to get an answer, 24 turned it over to Mr. Baldwin, and I think in about two 25 days he had an answer, the recycle trailer is ours. We 56 1 do not need an interlocal agreement because of the age 2 of the trailer. Therefore I had Tim meet me there at 3 the recycling center, we looked at. It's going to need 4 new tires, the tires aren't very old, but setting up for 5 a year, they're pretty well -- I would hate to put them 6 on the road. He's got a price for four new tires plus a 7 spare, which it doesn't have, would be $432.30. 8 In addition to that he is going to have one 9 of his staff members redo the wiring for the lights, and 10 install a brake on it, on the trailer. After that time, 11 I would envision that the trailer could then be divided 12 up between the four of us on a weekly basis. My thought 13 would be the simplest would be the first week Precinct 14 1, probably bring it delivered on the Tuesday, the first 15 Tuesday of the month to a certain location that each one 16 of us can pick out in our precinct for having the 17 recycle, then pick it up on the following Monday. And 18 have Tim's staff, they have the trucks, and having them 19 coming to move it, and then rotate it. I don't know 20 where you might want it, I don't know where you might 21 want it. The methodist church in Hunt was a former 22 location of this trailer when it all started. And 23 they've indicated that they would consider putting it 24 back there. If not, there is other places in Precinct 25 4. 57 1 But what I would like to do right now, and 2 we can finalize the schedule at a July meeting, but we'd 3 get approval to put new shoes on that trailer, if you 4 will, and get it ready so it's suitable for towing. 5 COMMISSIONER MOSER: So we'd be looking at 6 sometime in July? 7 COMMISSIONER REEVES: Starting right after 8 the meeting in July is what I would like to look at. 9 COMMISSIONER MOSER: Start. 10 COMMISSIONER REEVES: And the only reason I 11 brought up the weeks is it's easier to know where it's 12 going. 13 COMMISSIONER MOSER: Perfect, then we all 14 know. 15 COMMISSIONER REEVES: I would proceed when 16 it's coming from the west end of the County they could 17 stop at Scrap Solutions, they could go wherever they 18 feel, or in the Comfort or Center Point service. They 19 might want to take it to Republic Service. But that 20 would be my proposal. But first thing it does need is 21 new tires. 22 Tim, you think we could find it in some of 23 your budget item? 24 MR. BOLLIER: I believe so. I'll have to 25 look at it. I think I have some money to cover it. 58 1 COMMISSIONER REEVES: But once again, I want 2 to thank experience for knowing on who to call and what 3 to say. 4 COMMISSIONER MOSER: And it worked. 5 COMMISSIONER REEVES: It worked very fast, 6 thank you. 7 JUDGE POLLARD: I guess I need something a 8 little more positive. You think you do, or do you or 9 don't you? 10 MR. BOLLIER: Brenda -- 11 MRS. DOSS: Yes, Sir. 12 MR. BOLLIER: -- can we find that money in 13 my budget? 14 MRS. DOSS: Yes, Sir. 15 COMMISSIONER REEVES: I'd like to make a 16 motion then for today to authorize the maintenance 17 department to purchase new tires and a spare for the 18 recycle trailer and to complete any necessary other 19 maintenance that may need to be worked on it. 20 COMMISSIONER MOSER: And we'll do it at a 21 later time -- 22 COMMISSIONER REEVES: We can set up the 23 schedule. 24 COMMISSIONER MOSER: The schedule, great. 25 COMMISSIONER REEVES: That would be my 59 1 motion. 2 COMMISSIONER BALDWIN: You want to put an 3 amount in there? 4 COMMISSIONER REEVES: Not to exceed -- tires 5 are $432.00 and the wiring shouldn't run more than 65 or 6 70 dollars, or so not to exceed 500 dollars. 7 COMMISSIONER LETZ: Second. 8 JUDGE POLLARD: All right. It's been moved 9 by Commissioner Reeves, seconded by Commissioner Letz 10 to spend a sum not to exceed 500 dollars on putting new 11 tires on the recycling trailer, and rewiring and putting 12 on -- rewiring it and putting on new lighting on the 13 recycling trailer. 14 COMMISSIONER REEVES: What it is, it's the 15 hookup. 16 JUDGE POLLARD: For electric breaks. 17 COMMISSIONER REEVES: It's got breaks, but 18 it only has the four-prong hookup. And I don't know how 19 they'll pull that heavy trailer without breaks. 20 JUDGE POLLARD: All right. Are there any 21 further comments or discussion? 22 COMMISSIONER LETZ: I would just as a 23 comment that we probably should have a press release 24 ready to send out so that we can get that schedule out 25 to the public. 60 1 COMMISSIONER REEVES: Work with Jody on 2 that. 3 JUDGE POLLARD: All right, any further 4 comments, questions? If not, those in favor of the 5 motion signify by raising your right hand. It's four 6 zero, unanimous. 7 1.12 consider, discuss and take appropriate 8 action regarding naming Commissioners' Court liaison for 9 each the County Engineering Department and Road & Bridge 10 Department. Commissioner Moser. 11 COMMISSIONER MOSER: Thank you, Judge. I 12 think we mentioned this -- that some of it in the past 13 and have never taken any action on it. And I think in 14 light of discussions we had this morning and needing the 15 workshop, clarify our understanding of the organization 16 so forth. I think it's appropriate that we have a 17 liaison for these two departments, and so I make that 18 motion that we do that. And we as part of that identify 19 who the liaison should be. 20 COMMISSIONER LETZ: I guess I disagree from 21 the standpoint that this is a department we've discussed 22 and we have chosen not to do liaisons, because of the 23 importance of -- if it's in my precinct I'm going to 24 work it, and I don't need a liaison for me to work with 25 that Department, and the same as engineer. And the 61 1 sewer project, you and I are instantly involved, but 2 they probably are not going to be very involved. But if 3 it's a Hunt school, he needs to be doing it. So I think 4 it needs to stay with wherever precinct it is to work 5 with those two departments, because it's very intensive 6 if it's in your precinct, and if it's not, I don't say 7 you don't care about it, but we don't get involved with 8 it unless you're asked. And I think we need to leave 9 them the way they are without the liaison. And if 10 there's a problem, they can go to the Judge and get it 11 on the agenda. That's it. 12 COMMISSIONER MOSER: Okay. Just wanted to 13 bring it up. Okay. I don't have an issue with that. 14 JUDGE POLLARD: Well, there was a motion 15 made, is there a second? 16 COMMISSIONER MOSER: No, no. I withdraw the 17 motion. 18 JUDGE POLLARD: Okay. Let's skip it and go 19 to 1.13 consider, discuss and take appropriate action 20 regarding a Resolution pertaining to the Castlecomb 21 Subdivision central septic system. 22 COMMISSIONER MOSER: Thank you, Judge. I 23 want to -- and I think everybody's familiar with this 24 issue at Castlecomb with the continuing contamination 25 out of the central septic system there and into the 62 1 tributaries and potentially into Silver Creek and into 2 the Guadalupe River. And I think that this thing has 3 been around long enough, but something that came to my 4 attention last week in the Kerrville Daily Times, it had 5 to do with Flint, Michigan. And the headline was EPA 6 warns of systemic issues in Flint. This had to do with 7 the water system up there. We could just as easy have a 8 headline that Kerr County warns of systemic issues in 9 Castlecomb, because that's what we have. And this -- 10 all I want to do today is just status, where we are on 11 this whole issue. I'm not going to propose a Resolution 12 as I thought I might, but Ray Garcia and the work with 13 the health department and UGRA, continues to monitor 14 every week, if I'm correct on that. 15 MR. GARCIA: Correct. 16 COMMISSIONER MOSER: The effluent out there 17 and contamination and the tributary, and as of last week 18 there was still -- or the week before there was still 19 contamination in that. As a result, we sent out a 20 letter to Representative Murr asking for his support in 21 this. And I'll forward it to Representative Murr and 22 Kelly Early in his office here. They forwarded a 23 letter, prepared a letter and sent to the executive 24 director of TCEQ and the Attorney General, and with that 25 there was a very fast response from TCEQ to take initial 63 1 action -- or further action on this. And so I guess the 2 the headline would be "Smell is improving at 3 Castlecomb." 4 And they've indicated, and I want to 5 recognize that the County Attorney has worked closely 6 with the District Attorney on this, the person in charge 7 of that operation right there is -- has been charged 8 with a felony. Trial was for mid July, I think it's 9 been postponed to mid August. I think it's delayed 30 10 days. But with no further delay in that according to 11 the District attorney. So things are happening out 12 there. 13 The long term, you know, it's been indicated 14 by TCEQ that they would pump daily if they have to. 15 We'll see if they do. 16 JUDGE POLLARD: I understand they have been. 17 COMMISSIONER MOSER: They have been, okay. 18 I haven't seen it, so I didn't want to say that they 19 have, so that's great. And that's a band-aid for that 20 operation is all. I think a long term fix is going to 21 have to be connecting to City sewer, which is going to 22 be an expensive undertaking that's not the County's 23 responsibility. It's going to be those -- that 24 subdivision in being able to do that and working with 25 the City to do it. Hopefully there can be some grants 64 1 that could be found to do it. So things are looking 2 good, and I think just -- I think it's to be recognized 3 that from Ray Garcia and Heather and this Commissioners' 4 Court and Andy Murr, State Representative, things are 5 happening. I think people are finally understanding 6 that we do have an emergency out there. Just to thank 7 everybody, and bring up to speed where we are. 8 COMMISSIONER MOSER: Well, we sent a letter. 9 That was the Judge and myself sent a letter to Andy 10 Murr. 11 JUDGE POLLARD: At suggestion of 12 Commissioner Baldwin. 13 COMMISSIONER BALDWIN: Well, you send a 14 letter to the State Rep, the State Rep sends an 15 appropriate and a excellent letter by the way, very well 16 done, and it's working. Things are working. 17 JUDGE POLLARD: It is. 18 COMMISSIONER BALDWIN: Now, it's a temporary 19 deal. This pumping thing. I remember years ago, the 20 City only allows you to bring X amount of -- 21 JUDGE POLLARD: 2000 gallons a day. 22 COMMISSIONER BALDWIN: 2000 gallons a day. 23 Is that per company or total? There's a -- 24 JUDGE POLLARD: I think it's a total. 25 COMMISSIONER BALDWIN: There's a total, I 65 1 know that. 2 MRS. STEBBINS: There is a total. And I 3 think the 2000 gallons comes from what they said they 4 would pump each day, what they would pump from 5 Castlecomb Estates each day. And if they can't take it 6 to Kerrville because they've reached their maximum, 7 which is eight thousand or ten thousand, they'll pump it 8 to San Antonio, or somewhere else that can receive it. 9 JUDGE POLLARD: So the State's -- TCEQ is 10 getting it done. And I took a drive through there this 11 past weekend a couple ladies at the front gate and just 12 got their general views about it, and boy they're 13 desperate. They've been fighting that battle for a lot 14 of years. 13 years she said. And I drove through the 15 subdivision, and those are nice well kept homes. 16 COMMISSIONER LETZ: Nice area. 17 JUDGE POLLARD: Those people are, you know, 18 they're good citizens, and they're trying to take care 19 of it, but the two ladies that I talked to up at the 20 front both told me that they were in favor, if they had 21 to, they were favor in being annexed into the City. 22 Because I told them that might be one of the issues 23 involved and it might solve them so they could connect 24 to the City system, and they jumped all over it, and 25 tell us when. So anyway things are moving. It's 66 1 looking good. 2 COMMISSIONER MOSER: That's all. 3 JUDGE POLLARD: That's a good report. Any 4 other comments or discussion on it? All right. 5 Let's move on to the 10:30 one now. 1.14 6 consider, discuss and take appropriate action regarding 7 installing LED lighting in various county buildings. 8 Kenny Loveless and Shirley Bell. 9 JUDGE POLLARD: Sorry about not getting you 10 hooked up. 11 (Off the record.) 12 MR. LOVELESS: If it doesn't work we're 13 going to turn it off and go back to the old method. No 14 that's not working. Well, let's take a look at what you 15 got there. And that's what we'll do instead. On your 16 packet on the left side of your packet there's a picture 17 I like to show to folks at the very beginning, and it's 18 a million times better if you pass that around. But 19 this is a point -- today I'm going to show you how this 20 not only is a fantastic financial decision for the 21 County, but also there's a lot of pluses for the County, 22 a lot of safety issues. 23 When you go to LED lighting just a couple of 24 facts that they don't produce the ultraviolet light that 25 the other lights do. So inside of your buildings, your 67 1 paints don't fade, your carpets don't fade, outside they 2 don't attract bugs. So you don't have the crickets and 3 the June bugs and everything coming to your parks and 4 outside in your parking lots. And so those things are 5 very important benefits, but the big benefit is the 6 electricity saving is astronomical. So that picture 7 that you're looking at if you're looking at this picture 8 before and after, that's the Huntsville Memorial 9 Hospital. That's the administrative parking lot. 10 That's where the administration walks out at night and I 11 actually walked that and took that picture and it was 12 scarey. And if you look at the dark picture you can't 13 even see the street, but once we put the LED's in, you 14 can. 15 Now, the rest of the story as Paul Harvey 16 used to say is, that's 76 percent less electricity, so 17 you got four times the result and using 76 percent less 18 electricity. The other thing is that those lights are 19 warrantied for five to seven years. Everything that we 20 put in, if we did an LED project for the County all the 21 lights would be warrantied between five and seven years. 22 The outside lights are all five years. A lot of the 23 inside lights would be seven year warranties, so there 24 would be no bulk cost or maintenance cost on that as you 25 move forward. In particular if the bulb goes out you do 68 1 have to put the new bulb in, but we send you the new 2 bulb. It would be paid for for that much time. 3 COMMISSIONER BALDWIN: Where do you live? 4 MR. LOVELESS: I live in College Station. 5 COMMISSIONER BALDWIN: So you wouldn't drive 6 down here and change a light bulb for us? 7 MR. LOVELESS: I would for y'all, I'd do one 8 or two. But you'd be better off by having a 9 professional like this right here. Yeah, 'cuz you know 10 in College Station we'd have to have somebody turn the 11 chair as we hold the bulb. I have to be careful there, 12 because my partner and my mom are both Aggies, so I 13 gotta be real careful. 14 COMMISSIONER BALDWIN: Where'd you go? 15 MR. LOVELESS: I went to HKU, Hard Knocks 16 University, yeah. That's a whole different story. But 17 anyway, on the lights though as we look at the 18 financials on this, I just want to be sure that we're 19 not talking about apples to apples. We're talking about 20 tremendous enhancement in the look and the safety 21 features and at all your facilities. Outside it looks 22 like daytime. And that's why I have to pass this around 23 because it's hard to imagine the difference as you see 24 the picture. And we get this from everybody we've done. 25 I did the Kimble County Courthouse in Junction. A lot 69 1 of businesses in Junction we've done, but all over the 2 State, hospitals. I just finished Dimmit down in 3 Carrizo Springs where everybody in the town is talking 4 about it. It's life changing for places that have real 5 old lights that just aren't doing the job, you know, 6 safety wise. 7 So on the right side of your proposal. I 8 went ahead and put -- so what Shirley went to all of 9 your locations, so 12 locations. Actually, there was 10 13. The only thing I didn't propose yet or submit a 11 proposal on was the outside arena. The lights on the 12 outside arena, we need to clarify a few things. When I 13 leave here today I'm going to go out and look at them 14 just to be sure before we submit a proposal. We weren't 15 sure if they were one thousand watt or 15 hundred watts 16 up there. But we're just going to verify that. I put 17 one of the proposals -- there's 12 of these that were 18 generated for each location, the courthouse, the AG 19 barn. I just put one down for the wool barn, so you can 20 see the detail that we went through each of the 21 locations. So the courthouse one is three times this 22 thick because there's more lights there. It's in your 23 packet, it's this document on the right side of your 24 packet. 25 COMMISSIONER REEVES: Yes. Could you 70 1 clarify what you're calling the wool barn. I see the 2 address, and I think I know what building you're talking 3 about, but I don't know exactly what building you're 4 talking about. 5 MR. LOVELESS: Well, Shirley did the survey. 6 MS. BELL: Yes. It's the building behind 7 the AG barn that used to be where the old horse stalls 8 are and heavy equipment is stored underneath there. 9 COMMISSIONER BALDWIN: It's kind of outside? 10 MS. BELL: It's the building behind the AG 11 barn. 12 COMMISSIONER REEVES: Against the fence? 13 MS. BELL: Behind the arena. 14 MR. LOVELESS: Project barn. 15 COMMISSIONER REEVES: Okay, thank you. 16 MR. LOVELESS: So in this case so it 17 wouldn't take forever to go through it, but it's a great 18 example. The first page is the lights that are 19 currently there. So okay when she went through she 20 walked in here and count however many types of lights 21 and the type of light that it is and we would put that 22 down. And so in the testing wool area, you got 1 by 8 23 surface mount T-12. That's the strip light with the two 24 T-12 8 foot long bulbs in there. And so that's kind of 25 showing what you got. 71 1 We did pull a 12 month electricity bills for 2 all your locations, so we were able to come out with the 3 exact amount that you're spending for your electricity 4 on average for the year. So what we do is analyze how 5 many hours the lights are on, what wattage those lights 6 are and what you're paying for that wattage. And we can 7 tell you what you're paying for your lights, and we have 8 to start there. 9 And so the second page is the conversion 10 analysis. So if you look at it it shows the same 11 figures on the left, which is the current lights in that 12 barn, but then it shows what we're going to replace them 13 with an LED. For example the very first item is a 75 14 watt bulb that's going to drop all the way to 22 watt 15 bulbs. So -- well, it's going to be two 22. So that 16 particular item will drop from 75 to 44. The second 17 item drops from 32 watts down to 15, and the next item 18 drops from 400 watts down to 45. 19 The other thing about going to LED is these 20 lights don't have ballasts. So all the maintenance 21 that's done replacing ballasts throughout the entire 22 county will be gone. That's one less point of failure, 23 so ballast problems someone won't have to go up on a 24 pole and fix that light anymore. The ballasts will be 25 eliminated, disconnected, and the whole light will be 72 1 replaced with an LED light that doesn't contain a 2 ballast. So that's a huge energy savings, because 3 ballasts draw energy even when the lights aren't on. 4 they still have some energy leakage. 5 COMMISSIONER MOSER: Let me interrupt you. 6 In your cost analysis does it have the savings in 7 there -- 8 MR. LOVELESS: Yes. 9 COMMISSIONER MOSER: -- for the manpower 10 required to change ballasts, and the ballast cost 11 themselves? 12 MR. LOVELESS: Yes, yes it does. 13 COMMISSIONER MOSER: Okay. Well, you don't 14 have to get to it. But it includes it? 15 MR. LOVELESS: Yes, Sir. So let's go back 16 two pages, and to the financial analysis. 17 COMMISSIONER MOSER: I didn't want to jump 18 ahead. 19 MR. LOVELESS: No, no. That's where we need 20 to go. So on the financial analysis page, and we did 21 this for every location. We did a financial analysis 22 for every location. Courthouse, the jail, every 23 location. And so it shows the cost of the conversion 24 for the wool barn at 5884. There's annual electricity 25 savings, right there is going to be 15 hundred and 19 73 1 dollars. The heat reduction savings. 2 Now, the other thing is LED's don't get hot 3 like the other ones, most of them don't anyway. The 4 ones we're talking about are very cool comparatively to 5 any of those other lights. So what happens especially 6 in Texas where we run our air conditioner nine to ten 7 months out of the year, each bulb is like a little 8 heater, and our air conditioners are fighting it all day 9 long. 10 My friend is an electrical engineer for TXU 11 in the energy auditing department. He actually gave me 12 their formula they use to calculate the heat reduction 13 savings by switching from the conventional lighting to 14 LED. There will be another savings of 457 dollars 15 there. Annual maintenance and bulb savings is 562. We 16 have a software program as we plug in each type of light 17 the ballast savings you're talking about and other -- 18 the bulb savings and the amount of time is all 19 calculated. So in this particular case there's a 28 20 month return on investment for the wool barn, and a 43 21 percent return annual rate of return on the money that 22 was invested into the project. 23 Now, in your packet it has a one page 24 analysis that's a summary of all 12 locations. Okay, 25 that is the results for everything except for the arena, 74 1 the outdoor arena. And I can do a quote on that real 2 quick. So I want you to notice that on the cost of the 3 conversion far left 311,457, and you're going to see in 4 financing documents from Government Capital back here. 5 I just gave them the figure of 325. So the picture I'm 6 about to paint is actually -- it's better than what I'm 7 about to show, a little bit. Okay, yeah, it'll be 8 pretty close. So the total cost of the conversion for 9 all 12 buildings is 311,457. You do get 25 hundred 10 dollars rebate. That's the maximum KPUB gives out to 11 any client, so if you had a small store you could maybe 12 get 25 hundred, but 25 hundred is all they give. So 13 some places give more, some places give less. So your 14 net cost to conversion 308, and electrical savings 15 74,548. Annual heat reduction almost 20 thousand. And 16 then maintenance will basically be 29 thousand. You're 17 not going to have any maintenance on these lights to 18 speak of. 19 COMMISSIONER MOSER: Let me ask you a 20 question, we did annual heat reduction savings, and what 21 you're calling the wool barn, which is not air 22 conditioned. 23 MR. LOVELESS: No; only the offices would 24 be. 25 COMMISSIONER MOSER: So that you just 75 1 included those things which are air conditioned? 2 MR. LOVELESS: On here it's only inside 3 lights that are counted, yes, Sir. Our system -- 4 COMMISSIONER MOSER: All right, you answered 5 my question, thank you. 6 MR. LOVELESS: And so let's look at the next 7 page because I just want you to see, this actually can 8 make the County money, because it's just money that you 9 would have given to somebody else or spent else wise 10 that you get to keep here at the County and do things 11 for the County. So Government Capital is a special 12 organization -- 13 COMMISSIONER MOSER: Which page are you 14 talking about? 15 MR. LOVELESS: There's a summary of a five 16 and seven year financial analysis, and then the 17 Government Capital analysis. Government Capital is 18 headquartered in Dallas. They only work with tax based 19 entities. So they only work with cities, county 20 governments, and they have worked with just about -- 21 well I got a list of all the counties and cities in 22 Texas, and I'm talking about well over a hundred that 23 they have done big projects with. 24 So what I asked them for is a five and a 25 seven year. They'll even do ten years. But I just 76 1 wanted to show you what the cash flow analysis should 2 be. So the current cost of lighting each year, if you 3 look at all your electricity cost, you're maintenance 4 and your heat reduction savings cost it's a hundred and 5 69 thousand basically, 168,988. If you put the LED's in 6 the annual cost to operate them is only 45 thousand. So 7 that's a hundred and 23 thousand dollars difference and 8 my thought is even if you financed it for five years and 9 the annual payment is 70 thousand, and by the way that 10 payment is made at the end of the year, so you get to 11 experience this hundred and 23 thousand in savings 12 before your payment at the end of each year. So every 13 year it's at the end of the year. So you get to realize 14 that. You have a positive cash flow of 53,358 and 15 better lights, safer lights. A whole different ball 16 game. And then, if you did a seven year you're looking 17 at a positive cash flow of $71,000 per year. So 18 basically you get everything fixed, changed, updated, 19 and put money in the coffers. 20 COMMISSIONER MOSER: Back to your Government 21 Capital. 22 MR. LOVELESS: Yes, Sir. 23 COMMISSIONER MOSER: That would be what 24 you're showing there is a loan, correct? 25 MR. LOVELESS: Yes. 77 1 COMMISSIONER MOSER: For that amount. 2 MR. LOVELESS: Yes, it would be a loan. 3 Kind of like a capital loan or capital lease, if you 4 will. 5 JUDGE POLLARD: Do y'all loan or finance it? 6 MR. LOVELESS: No, we don't. No, we don't. 7 Hey, maybe someday. But, if they're only going to 8 charge us 2.9 and do it at the end of the year, in a 9 year later, I would just as soon have them take that on. 10 And they've already looked at you. 11 And oh, I gave you a list of counties. I 12 got a list of all the cities they've done, too, but it's 13 a significant number of clients. And I've talked to a 14 lot of their clients. I know several hospitals that 15 have used them. If it's a County hospital they can use 16 them as well and they are very pleased with their 17 service. 18 COMMISSIONER MOSER: Refresh my memory. We 19 looked at this maybe a couple of years ago? 20 MR. LOVELESS: Yes, Sir. I came in and 21 presented -- 22 COMMISSIONER MOSER: Was that you that came 23 in? 24 MR. LOVELESS: Yes, Sir. And we looked at 25 the jail and the courthouse, and for example the jail at 78 1 the time, I want to say it's well over a hundred 2 thousand dollars, and now it's only 71 thousand. The 3 LED prices have come down but also technology's changed. 4 Where we used to have on a troffer that has four bulbs, 5 we used to have to put four back. Now we only have to 6 put two because two are more powerful than the four that 7 we had to buy. 8 COMMISSIONER LETZ: On the, I guess, going 9 back to the sheet that had the annual heat savings 10 reduction, or rather the annual bulb maintenance 11 savings. What percent of that total savings is 12 represented by that savings? Because to me it's a 13 savings, but it's a fixed cost to us. We're going to 14 have a maintenance department that's going to change 15 bulbs out regardless, so -- 16 MR. LOVELESS: Yeah, so now how much is 17 material and how much is labor? 18 COMMISSIONER LETZ: Well, the total, your 19 savings on the other sheet is what, three hundred and 20 something thousand or whatever it was. $123,000 a year. 21 How much of that is actual electric bill reduction? 22 MR. LOVELESS: I actually have another chart 23 that's electricity only just in case y'all asked that. 24 I wanted to make sure you had that. If we didn't look 25 at any maintenance or heat reduction, but let me tell 79 1 you both of those are real, you are buying lights, you 2 are buying ballasts, and you are paying for 3 air-conditioning that will be affected. And as a matter 4 of fact y'all know Delbert Roberts? 5 JUDGE POLLARD: Oh, yeah. 6 MR. LOVELESS: Okay. Well, when we did this 7 over there he said Kenny, I ain't telling anybody about 8 this until I see the results for six months. And he had 9 Darlene track what I said in his courtroom, and after 10 six months he came back and he says here's your report, 11 you actually saved us more than you promised. And I 12 have his report, so -- and he's not only one that's done 13 this to me. But we under promise. And that's why I use 14 three hundred and 25 thousand as a financing amount 15 instead of three hundred and really 8, because you're 16 going to get 25 hundred from KPUB and it's only three 17 hundred and 11. I want to under under promise. And I 18 feel very comfortable with these numbers. But if was 19 electricity only it's still 22 thousand dollar positive 20 cash flow. You're not going to go wrong. 21 JUDGE POLLARD: You don't want to argue with 22 Judge Roberts. 23 MR. LOVELESS: No, you don't. He's a very 24 nice fella, but I wouldn't want to argue with him. 25 COMMISSIONER LETZ: What is the difference 80 1 of what you're doing versus these? (Pointing up to the 2 ceiling.) 3 MR. LOVELESS: If they're LED's versus CFL's 4 and this is a CFL if it's got a circular tube inside of 5 it. 6 COMMISSIONER LETZ: These are LED I think. 7 MR. LOVELESS: Well, if they're LED 8 then that's it. 9 COMMISSIONER LETZ: So you're changing out 10 -- I mean originally can't remember your original 11 proposal, you had to change out some of the fixture 12 stuff as well. 13 MR. LOVELESS: Right. Oh, I gotcha. 14 COMMISSIONER LETZ: And since then they have 15 changed technology so you don't to have to do as much of 16 that? 17 MR. LOVELESS: No. Anytime there is a 18 screw-in bulb it's just unscrew the bulb and screw the 19 new one in, that's still the same. Out here in the 20 hallway where you have a troffer, and you open -- take 21 that plate off and you got the tubes. You pull off the 22 ballast cover, you cut the wires to the ballasts and you 23 run all of the heat to one side, all the electricity to 24 one side and you put different tombstones that are 25 called non shunted, and it's a safety tombstone. And 81 1 the tube that goes up there to replace, you know, it 2 accepts all the power from one side, so the ballast has 3 been disconnected. It's no longer absorbing power or 4 needed to be replaced in the future, and so your tubes 5 are self contained, they have their own internal driver, 6 they call it a driver. 7 COMMISSIONER MOSER: But you have some of 8 the LED's are compatible with that and some are not, 9 correct? 10 MR. LOVELESS: You mean like a dimmer? 11 COMMISSIONER MOSER: Yes. 12 MR. LOVELESS: Yes, Sir, that's right. If 13 you have a dimmer we'll install dimmable LED, so I have 14 both, dimmable or non dimmable. 15 COMMISSIONER MOSER: So you don't have to 16 change the dimmer, the rheostat itself, it's just the 17 bulb that is dimmable? 18 MR. LOVELESS: That's right. And most of 19 them now are dimmable. But there are some that are not. 20 And so you know, most of them today, everybody's trying 21 to make them dimmable. There's more of that going on. 22 MR. BOLLIER: I have a question. Like out 23 at juvenile detention, you have those night lights in 24 there. How does that work? 25 MR. LOVELESS: Night lights. 82 1 MR. BOLLIER: There's night lights in each 2 one of those dorms. 3 MR. LOVELESS: We did Leon County jail, too. 4 We just went in there and bypassed the valves on it and 5 put in an LED tube. They work the same as the 6 fluorescent tube. They just last a lot longer and 7 they're still warrantied. And all of the tubes they put 8 in, the four-foot tube or the two-foot tubes, they're 9 all seven years. No questions asked. A new tube. 10 MR. BOLLIER: The reason I'm asking this 11 question is, they're all on ballasts, so that's why I'm 12 asking the question. 13 MR. LOVELESS: Well, we'll bypass the 14 ballast and make it a direct current. I have ballast 15 compatible tubes available. And if there's a problem we 16 handle it both ways. 17 COMMISSIONER REEVES: Have you included the 18 current jail in your estimate of three hundred and 50 19 some odd -- 20 MR. LOVELESS: Yes. 21 COMMISSIONER REEVES: And what amount was 22 that cost? 23 MR. LOVELESS: It was 71 thousand for the 24 jail. 25 COMMISSIONER REEVES: 71 thousand. 83 1 MR. LOVELESS: I mean it may have been 2 changed. But I actually on my computer I have all that 3 for you. 4 COMMISSIONER REEVES: What was the actual 5 cost? 6 MR. LOVELESS: For the whole project -- 7 COMMISSIONER REEVES: Do we know if that is 8 in -- 9 JUDGE POLLARD: The new jail. 10 COMMISSIONER REEVES: You're not including 11 our new jail that's going to be under construction. 12 MR. LOVELESS: No. I would -- 13 COMMISSIONER REEVES: And that's going to 14 be -- or the old jail is going have extensive 15 renovations, which would fall under, I guess, 16 Mr. Huser's part of the contract on that. 17 Second question on that and I've seen just 18 out at the Event center what the LED lighting will do, 19 based on what KPUB did in the parking lot with before 20 and after pictures, it was unbelievable what it brought 21 up. I guess the long and short of this is I guess the 22 dollar amount they're talking and -- you're moving your 23 head Tim, and I can't look at both of you. This amount 24 would have to go under a bid anyway, would it not? 25 MRS. STEBBINS: Yes. 84 1 MR. LOVELESS: I'm glad you brought that up 2 because that's a part that I forget to mention. In the 3 State of Texas there are certain cooperatives that are 4 considered state approved cooperatives. If you buy from 5 a cooperative approved vendor, then a lot of times you 6 don't even have to go out for bid, because it's 7 considered pre bid. So that cooperative if it's a legal 8 State cooperative and they have sent those bids out, you 9 may not have to go out for bid. 10 As a matter of fact we have several cities 11 and schools that have done it that way. 12 COMMISSIONER REEVES: You're talking 13 something similar to Buy Board? 14 MR. LOVELESS: Yes. Buy Board is a legal 15 Texas -- and then there's a First Choice Cooperative out 16 of Tyler that has 20 thousand members and they're 17 headquartered up there and a bunch of hospitals and a 18 bunch of members with them. And actually I had them 19 contact you. 20 MRS. DOSS: Yes. 21 MR. LOVELESS: So you can join that coop for 22 free, there's no charge. You can buy whatever you want 23 to through their contract, but we are the selected 24 provider First Choice Cooperative. We've been through 25 that. 85 1 COMMISSIONER MOSER: Did you look at doing 2 this incrementally for the County like the event center 3 one time at one point, or one year, and the jail, and 4 then the courthouse, etc., etc.? 5 MR. LOVELESS: We could do anything you want 6 to do. I'd just like if you can do it now though and 7 getting a positive flow like that, you're actually 8 making money and getting it all done. It's just -- I'd 9 rather do it -- 10 COMMISSIONER MOSER: Up front. 11 MR. LOVELESS: But again you don't pay a 12 penny. You will not pay anything for a year and at the 13 end of that year you will have already have saved more 14 than your payment. So what I would do is just monthly 15 funnel that amount of away because you're going to be 16 saving it every month. The electric savings are real. 17 This is not smoking mirrors, this is math, it's going to 18 happen. 19 COMMISSIONER MOSER: So what you just said 20 was if we can do this the amount we can save on 21 electricity for the year okay, would make the payment. 22 MR. LOVELESS: Exceed the payment. 23 COMMISSIONER MOSER: Exceed the payment, 24 okay. 25 MR. LOVELESS: And then everybody's got all 86 1 the benefits of LED lighting today, which is 2 substantial. 3 JUDGE POLLARD: Anybody complain about the 4 system, is there anything bad about it? 5 MR. LOVELESS: There's nothing bad about it. 6 JUDGE POLLARD: I mean all this good -- 7 MR. LOVELESS: No, there's nothing bad about 8 this. This is one of those things that happen rarely. 9 That it's such a big technology change that it's totally 10 worth doing, and there's no negative to doing it. 11 COMMISSIONER MOSER: Well we did it -- not 12 that we did it, but the City-County facility at Mooney 13 put in all LED lighting. And I think everybody's seen 14 it, it's a huge difference. I mean it just changed the 15 whole environment. 16 MR. LOVELESS: It does. 17 COMMISSIONER MOSER: Personally, I'm doing 18 it in my home. 19 MR. LOVELESS: I only -- I didn't mention 20 all the benefits. But I left y'all some papers that 21 show some other things that they have proven about it, 22 is not causing skin cancer, not triggering migraine 23 headaches. See ultraviolet light, the waive spectrum of 24 the normal fluorescent is the same color spectrum that's 25 in the sun that's causes skin cancer. So when you're 87 1 under that light it causes radiation. And so we get rid 2 of that, have better lights, and make money for the 3 county, I think it's -- I like it, I'd do it. I did my 4 house. 5 COMMISSIONER LETZ: A recollection when you 6 were here, I think, two years or three years ago, 7 whatever it is, the reason is we pretty much said -- for 8 the very reason we thought technology was going to 9 change greatly, and the cost was a lot. I don't know 10 how much, it was a lot higher. I don't know how much it 11 was. And to me it's something worth looking at now. 12 COMMISSIONER BALDWIN: The time has come. 13 COMMISSIONER LETZ: And I think one of the 14 ones, certainly -- I don't recall. How much was the 15 Hill Country Event Center, the new exhibit hall, do you 16 recall? 17 MR. LOVELESS: I don't right off the top of 18 my -- I should have brought that. I remember the jail 19 was the big deal, because I went to the jail and all of 20 that. 21 COMMISSIONER LETZ: I just remember when we 22 bid that building. The cost at that point to go with 23 LED was almost about $160,000 additional. 24 COMMISSIONER MOSER: Well, it was a hundred 25 thousand just at Mooney. 88 1 COMMISSIONER LETZ: So just in three years 2 since we did that originally the price has come down 3 substantially because the whole county is 311,000. 4 MR. LOVELESS: I think the jail was like 120 5 something, and it dropped down to 71. What we saw in 6 the industry since I've been in the business we saw our 7 big drop three years ago to the second year, and even 8 until about a year ago. Now we're so low now that the 9 prices have dropped so such, they've gotten in all the 10 Home Depots, and you know all that's happened. So now 11 we're starting to bottom out, and you don't see a lot of 12 dropping down now. So it's pretty much gotten down 13 there. 14 COMMISSIONER LETZ: Miss Auditor -- 15 MRS. DOSS: Yes. 16 COMMISSIONER LETZ: -- not that I don't 17 believe what Mr. Loveless has said, do those lighting 18 numbers, electrical bill numbers, look accurate? 19 MRS. DOSS: Well, I don't have all of them; 20 I just have the summary. 21 COMMISSIONER LETZ: Can you look at them? 22 MRS. DOSS: Yes, I will. And my question is 23 would be how he got his hours that he used today, like 24 at the wool barn, he has some lights that are used 24 25 hours a day, 7 days a week. And that's the only one 89 1 that I have is the wool barn, I don't have the details 2 of all the rest of them. So that would be my question 3 is where you got the numbers that you used for today. 4 MR. LOVELESS: And then you got some that 5 are 8 hours two days a week. 6 MS. BELL: I went to each location. And so 7 when I spoke with Jake at the AG barn and spoke with the 8 gentleman at the AG office, they're the ones that gave 9 me the hours of operation when they opened the doors and 10 so there was a row of lights on twenty-four seven, and 11 the ones outside were on twenty-four seven. And some of 12 them were on timers. 13 MR. LOVELESS: Those are the ones that are 14 right there just two days a week, 8 hours a day. So we 15 asked that question. So if we are given the wrong 16 information that would be a variable, but we do ask that 17 as we're walking through, we're saying how often are 18 these on. We ask about the courthouse, we ask about the 19 jail. Sometimes there's just safety lights or security 20 lights, and you say you have a hallway and 12 troffers 21 in there. There might be one or two that are left on 22 twenty-four seven, we don't even count that. We write 23 down the hours that are on the most, and we'll show the 24 security lights. So usually the average is pretty good 25 and sometimes it's even the other side. We try to be 90 1 very accurate, based on what we're told. 2 COMMISSIONER REEVES: I think the time is 3 probably getting closer that we need to consider this. 4 With all due respect, I understand about Buy Board and 5 everything, but if I am asked to commit the County to 6 three hundred and some odd thousand, even though there's 7 a potential savings, I need to see, to be honest with 8 you, if there is a better deal out there. I understand 9 you're trying to make a deal, but I think it's time that 10 we start looking at that, but also understanding that we 11 have to -- it's not our money but everybody's money 12 we're trying to save, but it's costing money up front, 13 or we're obligating the County to something in the 14 future. So it certainly needs some more study than just 15 right now, in my opinion. 16 COMMISSIONER LETZ: And I agree with that. 17 I think it needs to be bid just because of dedication to 18 the public and the taxpayers. But I think we need to 19 probably move forward on it. At least go out for an RFP 20 type for this because it'll have a budget impact, the 21 reason I'm thinking about that. But I think it is a 22 positive impact. 23 COMMISSIONER REEVES: It's a good thing. 24 COMMISSIONER LETZ: It's a good thing. I 25 would think that the current budget situation we 91 1 probably would want to look at financing, you know, it's 2 a little bit of risk. Go to the auditor for that. 3 MRS. DOSS: Right. 4 COMMISSIONER LETZ: Well, I think it's time 5 to do something. 6 MR. LOVELESS: Well, if you want any help, 7 we're involved with bids all the time, all the time. 8 Just finished one with 8 other competitors, which we 9 handedly won. But we have specifications that different 10 people have used that I can just give you. 11 COMMISSIONER MOSER: Could you help us with 12 RFP? 13 MR. LOVELESS: Yes. 14 COMMISSIONER LETZ: I think that would be 15 the appropriate route to go. 16 COMMISSIONER REEVES: I agree. 17 COMMISSIONER LETZ: Who wants to be the lead 18 person, you, Tom? 19 COMMISSIONER MOSER: I don't mind doing it. 20 I'll do it, I'll do it. Okay. 21 MR. LOVELESS: Thank you. 22 COMMISSIONER MOSER: But thank you for this. 23 This was a very good presentation. Very, very 24 compelling, and thank you for coming back after a couple 25 years. 92 1 MR. LOVELESS: My pleasure. 2 COMMISSIONER MOSER: So we can make 3 arrangements to talk on the RFP. 4 JUDGE POLLARD: All right. You going to 5 have any closed session stuff today? 6 MRS. STEBBINS: No, Sir. 7 JUDGE POLLARD: Okay. Well, let's go to 8 paying the bills. 9 COMMISSIONER LETZ: Move to pay the bills. 10 COMMISSIONER BALDWIN: Second. 11 JUDGE POLLARD: Been moved by Commissioner 12 Letz to pay the bills and seconded by Commissioner 13 Baldwin to pay the bills. Any further discussion or 14 comment? Questions? There being none, those in favor 15 signify by raising your right hand. Four zero, 16 unanimous. 17 Budget amendments, item 4.2. 18 MRS. DOSS: We have 15. Do you have any 19 questions about them? 20 COMMISSIONER REEVES: The only one just -- I 21 think I know the answer, but I'd rather you explain it. 22 The war memorial, that's from the donations that we 23 have -- 24 MRS. DOSS: Yes. 25 COMMISSIONER REEVES: -- received? 93 1 MRS. DOSS: Yes. We just received donations 2 when we set up the budget to extend those donations. 3 JUDGE POLLARD: Did we get all of them that 4 we anticipated? 5 MRS. DOSS: No. I think there's two more. 6 COMMISSIONER LETZ: Move for approval. 7 COMMISSIONER REEVES: Second. 8 JUDGE POLLARD: Been moved my Commissioner 9 Letz, seconded by Commissioner 4, Reeves, that we 10 approve the budget amendments as submitted. Any further 11 discussion? If not, those in favor signify by raising 12 your right hand. It's four zero, unanimous. 13 Late bills 4.3. 14 MRS. DOSS: No late bills, Sir. 15 JUDGE POLLARD: All right. We'll go to 4.4 16 approve monthly reports. 17 COMMISSIONER REEVES: Actually it's singular 18 this month. Monthly report Kerr County Treasurer 19 monthly report for May, 2016. Move to approve and sign 20 as needed. 21 COMMISSIONER BALDWIN: Second. 22 JUDGE POLLARD: Been moved by Commissioner 23 Reeves and seconded by Commissioner Baldwin to approve 24 the one report that was submitted by the Kerr County 25 Treasurer to approve it, sign and approve. Any further 94 1 discussion? 2 COMMISSIONER BALDWIN: It's a May report? 3 COMMISSIONER REEVES: Kerr County Treasurer 4 report for May, 2016. 5 COMMISSIONER BALDWIN: And here we are in 6 June. Is she just slow or -- 7 MS. SOLDAN: We're still in June. 8 COMMISSIONER LETZ: You can throw something 9 at him if you want. 10 COMMISSIONER BALDWIN: Oh, I didn't know you 11 were sitting there. 12 JUDGE POLLARD: By the way, we're not in 13 July. 14 COMMISSIONER BALDWIN: Pretty damn close. 15 Boy some argument for a lawyer isn't it. Two days. 16 JUDGE POLLARD: Just an awareness of where 17 you are and where you've been. 18 COMMISSIONER BALDWIN: Sorry I brought it 19 up. You're doing great. 20 JUDGE POLLARD: All in favor of the motion, 21 signify by raising your right hand. Four zero, 22 unanimous. 23 JUDGE POLLARD: Auditor's report. 24 MRS. DOSS: None. 25 JUDGE POLLARD: None. Reports from 95 1 Commissioners/Liaison Committee assignments. 2 COMMISSIONER BALDWIN: No. 3 COMMISSIONER MOSER: I have one that -- it's 4 not a report, but this Thursday we're having the meeting 5 and steering committee for the Kerr County flood warning 6 system, and look at the -- got an agenda prepared and 7 we'll come back to the appropriate entities for 8 recommendations on how to proceed from that. 9 And the other thing that I'd add is the 10 airport was looking for to lease a building. They 11 needed to adhere to the County policies and procedures, 12 and they've asked that -- I think they're going to come 13 forward, or we're going to look at enabling the airport 14 board to negotiate the leases without the County's 15 involvement, and County Attorney is working on something 16 like that. 17 MRS. STEBBINS: I've got it drafted, I'll 18 have it for you on the 11th. 19 COMMISSIONER BALDWIN: Commissioners, the 20 early warning system, do y'all have any idea how much 21 money you're talking about? 22 COMMISSIONER MOSER: It's in for this next 23 budget year. The first thing to do would be to have an 24 -- two things, have a grant administrator, which would 25 cost nothing to do that, and then to have an engineering 96 1 analysis done on the entire system. We've got a 2 ballpark, that's probably in the neighborhood of fifty 3 thousand dollars to do that. And then that's the 4 function of how many entity's join in with us. Whether 5 it's County, UGRA and the City, which I think it would 6 be. So I think we could work that arrangement, and 7 we'll talk about that on Thursday. Divide that into 8 three pieces. So that's kind of what we're talking 9 about. The only thing I will say in total, the total of 10 that, in Comal County spent about $320,000, I think, for 11 8 sensor locations and the central commanding control. 12 And probably -- this needs looking at probably for the 13 entire County we may be talking about a million dollar 14 thing because we got so many other tributaries and 15 creeks and things that may need sensors. But, you know, 16 that will be a long term thing. So this next budget 17 year, probably talking about anywhere from the county's 18 expenditures maybe $20,000, I would guess. 19 COMMISSIONER BALDWIN: You know we had a 20 baby flood a couple weeks ago, a month or so, whatever 21 it was. And I keep hearing these reports of the old, 22 old system, and I know we're not going to deal with that 23 though. Expect that to be gone where the Jones call the 24 Smiths, and the Smiths call Camp Rio Vista, and Rio 25 Vista blah, blah, blah, along down the line. But it's 97 1 still there and it still works. The thought of our 2 beautiful Kerr County having these damn sirens going off 3 in the middle of night, I'm going to have to start 4 drinking again to put up with y'all. 5 COMMISSIONER MOSER: I think -- I think this 6 and that's what the committee is going to look at and 7 how to do it. I think the going in position is that we 8 don't need to change anything, and is there a need to 9 improve what we have. And if there's a need to improve 10 how much is improved. And what the options for doing 11 that and what it would cost. And I think the first 12 thing to do is say why change anything. It worked this 13 long and maybe we don't need to do a thing. And then it 14 gets into the thing we talk about earlier today, and 15 that's risk mitigation. And you know there's still 16 people drowned and you know -- 17 COMMISSIONER BALDWIN: And I hope you ask 18 the question like who are we notifying, or who are we 19 trying to get the message to? Are they these crazy 20 people from Houston that build homes right down on the 21 water? 22 COMMISSIONER MOSER: Well, I think the thing 23 is you say it's for the general public and the crazy 24 people from wherever they are, from Houston, okay, and 25 then the camps, and then how do you get the message out 98 1 to those, that's all part of it, so it's a pretty 2 complex project. 3 COMMISSIONER BALDWIN: I'm sure it is. 4 COMMISSIONER MOSER: And the question is do 5 we need to do anything. And what do we want to do and 6 what can we afford. 7 MRS. STEBBINS: Commissioner Moser, will you 8 put it on the next agenda for discussion after you have 9 this meeting on Thursday? 10 COMMISSIONER MOSER: Oh, absolutely, right. 11 MRS. STEBBINS: Okay, thank you. 12 JUDGE POLLARD: I would comment that we 13 don't hardly have any crazy people that live here. The 14 few that we do have we handle them through CSU. 15 COMMISSIONER BALDWIN: Or they serve on this 16 board. 17 JUDGE POLLARD: I'm just trying to keep us 18 out of trouble here, okay. The media's still here. All 19 right. Any other reports? 20 COMMISSIONER BALDWIN: Speaking of reports, 21 what out at the CSU unit? Is there anybody in this room 22 that can give us a report on that? I mean is the County 23 going to go out there and dig their road up or anything 24 like that? 25 MRS. STEBBINS: No, the County is not going 99 1 to go out there and dig the road up. Would you like for 2 me to give you a brief report? 3 COMMISSIONER LETZ: Yes. 4 MRS. STEBBINS: Charlie Hastings who I don't 5 think is in the room, sent me something recently that 6 said about TxDOT's responsibilities for taking care of 7 that, the road that is. And as for the rest of it, and 8 we discussed about the CSU and the Sheriff's provision 9 of transport. They are continuing transport when the 10 CSU is full, in cooperation with the Kerrville Police 11 Department. 12 JUDGE POLLARD: There's a good deal going on 13 it right now and is developing, and may not come to an 14 exact decision at this time. It's something's going to 15 happen here pretty quick and we're going to come -- 16 we'll bring it to the Commissioners' Court at that time. 17 It's pretty soon, it's hot, it's about to happen. But 18 we're just a bit early right now. 19 COMMISSIONER LETZ: Move away from that 20 item. One, I will be over at UGRA Wednesday morning 21 giving a talk on water. So I will not be here for the 22 workshop. And I think it's probably going to -- well, 23 it starts -- I think it starts at 9:15 to 9:45. So a 24 symposium on water issues. 25 And also those that are looking for a 4th of 100 1 July event, the Comfort 4th of July parade will be 2 Saturday morning. It's usually one of the larger 3 parades around, a lot of fun. And very unusual they've 4 changed it back to the second. They've always had it on 5 the 4th of July itself regardless of when it was, but 6 they changed it. So it's a good time down there. A lot 7 of people are in town for that. 8 JUDGE POLLARD: Very good. 9 COMMISSIONER REEVES: I don't believe I have 10 anything today. 11 JUDGE POLLARD: Wow. 12 COMMISSIONER REEVES: Other than what we 13 commented earlier in the comments. 14 COMMISSIONER BALDWIN: So would you give me 15 the authority to use your vote? 16 COMMISSIONER LETZ: What's it worth to you? 17 COMMISSIONER BALDWIN: Well, just a kind 18 word. You know, I just thought I'd try. 19 JUDGE POLLARD: All right. Any other 20 reports from elected officials or departments heads? 21 MR. GARCIA: Yes. Environmental Health was 22 invited by UGRA to all things water seminar and we'll 23 have the information group there during the seminar. 24 JUDGE POLLARD: Any others? 25 All right. And reports from boards, 101 1 commissions or committees? None. 2 No City, County joint projects or operations 3 reports? 4 Any other kind of a report. Anyone want to 5 talk about any other kind of report. 6 COMMISSIONER BALDWIN: The ambulance fire -- 7 no, wrong, scratch that. The first responder group is 8 coming over. 9 MRS. DOSS: Wednesday for budget. 10 COMMISSIONER BALDWIN: We all know about 11 that, thank you. 12 JUDGE POLLARD: All right, that's it. We're 13 adjourned. 14 * * * * * * 15 16 17 18 19 20 21 22 23 24 25 102 1 STATE OF TEXAS * 2 COUNTY OF KERR * 3 I, DEBRA ELLEN GIFFORD, the Official 4 Certified Shorthand Reporter in and for the Kerr County 5 Commissioners' Court, do hereby certify that the above 6 and foregoing pages contain and comprise a true and 7 correct transcription of the proceedings had in the 8 above-entitled Commissioners' Court. 9 Dated this the 21st day of June, A.D. 2016. 10 11 /s/DEBRA ELLEN GIFFORD Certified Shorthand Reporter 12 No. 953 Expiration Date 12/31/2016 13 * * * * * * 14 15 16 17 18 19 20 21 22 23 24 25