1 1 2 3 4 KERR COUNTY COMMISSIONERS' COURT 5 Regular Session 6 Monday, July 11, 2016 7 9:00 a.m. 8 Commissioners' Courtroom 9 Kerr County Courthouse 10 Kerrville, Texas 78028 11 12 13 14 15 16 17 18 19 20 21 22 23 PRESENT: TOM POLLARD, Kerr County Judge H. A. "BUSTER" BALDWIN, Commissioner Pct. 1 24 TOM MOSER, Commissioner Pct. 2 JONATHAN LETZ, Commissioner Pct. 3 25 BOB REEVES, Commissioner Pct. 4 2 1 I-N-D-E-X 2 NO. PAGE 3 *** Call to Order 6 4 *** Commissioners' Comments 6 5 1.24 Consider, discuss and take appropriate 8 action regarding offering Employee Life 6 Insurance Option Plus from Boston Mutual Life Insurance company to Kerr County 7 Employees Voluntary Benefits package for 2016-2017. 8 1.1 Consider, discuss and take appropriate 19 9 action for the court's final approval regarding the Revision of Plat for Lots 10 13, 14, 17 an 18 of Dewberry Hollow Section One, Plat Record Volume 3, 11 Page 89, Pct. 1. 12 1.3 Consider, discuss and take appropriate 20 action on Draft Guidelines for Yard Line 13 Assistance Program, Texas Department of Agriculture for Texas Community Development 14 Block Grant Project 7215045, Pcts. 2 and 3. 15 1.4 Consider, discuss and take appropriate 25 action for the Court to accept a 16 Right-of-way warranty deed for the widening of School Lane in Hunt at its intersection 17 with FM 1340, Pct. 4. 18 1.5 Consider, discuss and take appropriate 29 action for the Court's final approval 19 regarding the final plat for Panther Creek Estates, Pct. 4. 20 1.6 Consider, discuss and take appropriate 36 21 action to set a public hearing for August 22, 2016 at 9:10 a.m. for the Court to 22 consider, discuss and take appropriate action to place stop signs on both ends of 23 Frederick Road, Pct. 2. 24 25 3 1 I-N-D-E-X 2 NO. PAGE 3 1.7 Consider, discuss and take appropriate 38 action to set a Public Hearing for August 4 22, 2016 at 9:00 a.m. for the Court to consider, discuss and take appropriate 5 action on a request to abandon, vacate and discontinue a portion of Frances Drive 6 and a portion of State Mountain Road, Pct. 2. 7 1.8 Consider, discuss and take appropriate 40 8 action to ratify and confirm Addendum to the contract with Catapult Health 9 which was approved on June 13, 2016; Court Order 35622. 10 1.9 Consider, discuss and take appropriate 42 11 action to authorize a nominating committee to seek nominations and submit an 12 application to the Kerrville Chamber of Commerce for a county employee to 13 participate in the Kerr County Leadership Class 2016-17. Application fee to be paid 14 out of the current year's budget. 15 1.11 Consider, discuss and take appropriate 46 action to allow a port-a-potty to be 16 delivered to Flat Rock Park for a class reunion on July 23, 2016. 17 1.12 Consider, discuss and take appropriate 49 18 action to amend Court Order 35634 to include a Resolution designating a 19 planning service provider for the Hazard Mitigation Fund Project for application 20 preparation and project implementation. 21 1.13 Consider, discuss and take appropriate 55 action to approve Letter of Agreement 22 between Kerr County and GrantWorks regarding the Hazard Mitigation Planning Grant. 23 24 25 4 1 I-N-D-E-X 2 NO. PAGE 3 1.14 Consider, discuss and take appropriate 59 action to appoint the county Judge as 4 the Chief Executive Officer and Authorizing Representative to act in all matters in 5 connection with the Hazard Mitigation Grant; commitment of the County to the 25% 6 local matching funds to secure and complete the Hazard Mitigation Planning Grant. 7 1.15 Consider, discuss and take appropriate 61 8 action to allow Kerr County to enter into Interlocal agreements with other entities 9 to participate in the county's Hazard Mitigation Application and Plan; specify 10 the agreed upon match to be provided by each; and execute the agreements. 11 1.16 Consider, discuss and take appropriate 66 12 action to execute the Hazard Mitigation Planning Grant Application Packet for 13 submission to the Texas Division of Emergency Management's Hazard Mitigation 14 Grant Program. 15 1.18 Consider, discuss and taking appropriate 67 action regarding South Texas Blood and 16 Tissue doing Blood Drive August 3, 2016 in the County Courthouse parking lot from 17 11:00 a.m.- 5:30 p.m. 18 1.19 Consider, discuss and take appropriate 68 action to approve Kerr County group 19 health renewal plan for upcoming 2016-2017 plan year and have County 20 Judge sign the same. 21 1.20 Consider, discuss and take appropriate 79 action regarding schedule and possible 22 locations for the recycling trailer. 23 24 25 5 1 I-N-D-E-X 2 NO. PAGE 3 1.21 Consider, discuss and take appropriate 83 action to authorize County Judge to sign 4 the engagement letter accepting "Arbitrage Rebate Compliance" consulting 5 services with BLX Group, LLC for the 2012 Certificate of Obligations (2). 6 1.22 Consider, discuss and take appropriate 85 7 action regarding the 2017 Kerr Central Appraisal District Operating Budget. 8 1.23 Consider, discuss and take appropriate 92 9 action to approve amendment to the Kerr County policy for the Sale of Lease of 10 County Real Property by Sealed Bids or Sealed Proposals; Court Order #35529. 11 4.1 Pay bills. 94 12 4.2 Budget Amendments. 95 13 4.3 Late bills. 96 14 4.4 Approve and accept Monthly Reports. 96 15 4.5 Auditor Reports. 98 16 5.1 Reports from Commissioners/Liaison 98 17 Committee Assignments as per attachment. 18 5.2 Reports from Elected Officials/Department 99 Heads. 19 5.3 Reports from Boards, Commissions and 99 20 Committees. a). City/County Joint Projects or 21 Operations Reports. 22 b). Other. 23 1.25 Consider, discuss and take appropriate 100 action to hire two new employees to 24 replace bookkeeper and motor vehicle clerk; these are budgeted positions. 25 *** Adjournment. 101 6 1 JUDGE POLLARD: All right, folks, it's July 2 the 11th, it's 9 a.m., the Kerr County Commissioners' 3 Court is in session. And we'll start this morning, 4 which will be led by Commissioner Letz, with the prayer 5 and the pledge. 6 (Prayer and Pledge of Allegiance.) 7 JUDGE POLLARD: All right. This is the 8 visitors' input section of the agenda. If those wishing 9 to speak come forward to the podium, state your name and 10 address, and limit your comments, please, to three 11 minutes. Is there -- that has to be on items that are 12 not on the agenda. Is there anyone wishing to speak? 13 There being no one, we'll move on to the 14 second part, which is Commissioners and/or the County 15 Judge to recognize achievements of persons in their 16 precinct or comments on matters not listed on the 17 regular agenda. Start with Number 1. 18 COMMISSIONER BALDWIN: No, Sir, I don't have 19 anything today, Judge, thank you. 20 JUDGE POLLARD: Number 2. 21 COMMISSIONER MOSER: Yeah, a couple things. 22 That a lot of activity in Center Point this past 23 weekend. There was a dedication, a historical marker 24 dedication in Center Point Christian Church, which I 25 didn't realize it, but in Kerr County is 83 historical 7 1 markers and 11 of them in Center Point, so a big 2 distribution in the entire County. 3 And then parade, and probably not as large 4 as the one in Comfort the previous weekend, but a good 5 parade and probably about a thousand people at the 6 voluntary fire department raising money, you know. 7 That's something we need to all recognize. Voluntary 8 fire departments provide the service to the community 9 in fighting fires, but yet they raise 75 percent 10 typically of their own funds with which to operate. So 11 that's pretty impressive. 12 Castlecomb is being -- TCEQ is doing their 13 thing out there, they're pumping everyday, so we wish 14 them well. That's all. 15 JUDGE POLLARD: Thank you. I have nothing. 16 COMMISSIONER LETZ: I have nothing. 17 JUDGE POLLARD: Anything? 18 COMMISSIONER REEVES: Just that I did put 19 the burn ban back on last week. And I believe 1 and 2 20 did as well. Just everybody be careful out there, it's 21 getting dry, and -- 22 JUDGE POLLARD: It really is dry. 23 COMMISSIONER REEVES: -- as Commissioner 24 Letz said we need some rain. 25 JUDGE POLLARD: All right. We go to item 1 8 1 on the agenda, but we have an addendum item that's timed 2 at 9 o'clock, it's item 1.24, and Jody asked me to start 3 off with it. It's consider, discuss and take 4 appropriate action regarding offering Employee Life 5 Insurance Option Plus from Boston Mutual Life Insurance 6 Company to Kerr County employees voluntary benefits 7 package for 2016 and '17. Dawn Lantz. 8 MRS. LANTZ: Good morning, Judge, 9 Commissioners. I'm going to go ahead and turn this over 10 to Bill McCloud. He is the one that approached me about 11 offering the employees this additional life insurance, 12 which is for all employees are considered and 13 underwritten no matter what. So Mr. McCloud, I'll let 14 you address the Court. 15 MR. McCLOUD: Thank you. Thank everyone 16 for allowing me to present this to you all. Y'all don't 17 know who I am, but just let me give you a little brief 18 introduction. I'm Bill McCloud, I've been in the 19 business 29 years. I've helped literally thousands of 20 people. I've also been involved with 43 death claims 21 during that period of time. I am a broker. I've got 22 access to pretty near everybody in the marketplace. I 23 am the general agent for Boston Mutual. 24 But I think one thing that I'd like to share 25 with you all is my philosophy in life and success of 29 9 1 years, your employees come first; not me, not the people 2 that work with me, nor the company. 3 Secondly is equally important is integrity, 4 honesty and professionalism. I maintain that and I 5 practice that daily. The thing I like about Boston 6 Mutual is our plan is designed to help everybody in the 7 organization. It is a true guaranteed issued plan. It 8 is a permanent life insurance. And when I say true 9 guaranteed issued, you can be healthy and buy this plan, 10 you can be moderately healthy and buy this plan, you can 11 be uninsurable. We don't ask how much you weigh, we 12 don't ask if you have diabetes, we don't ask if you've 13 had a heart attack, we don't ask if you had a -- just a 14 long list of things. 15 During initial enrollment every employee has 16 the opportunity to participate. And they're covered 17 immediately as soon as they sign the application. Some 18 of the benefits of the plan are is they fix their cost 19 at today's age unlike your group term, in time it will 20 go up, particularly in post-retirement years. You got 21 an opportunity to fix your cost at your given age. You 22 also have the opportunity to fix your benefits. It will 23 not go down, unlike when you go to retire I believe at a 24 certain age there's a reduction in the existing one. 25 I'm not here to criticize what you have, I 10 1 think it's wonderful. They can buy a lot. But one of 2 the hard core facts is most people die after they 3 retire. So this is an excellent tool for your employees 4 to plan. 5 As I mentioned, we have guaranteed issue for 6 every actively working employee here, up to whatever 13 7 dollars a week will buy, so they can buy it. You have 8 what 279 employees, you have some people that are 9 uninsurable, we know that. We've designed this plan to 10 help everyone. We also go a step further unlike other 11 carriers in the marketplace. If the person participates 12 in the beginning, the minimum policy is two dollars a 13 week. In the future they can buy more, as long as 14 they're active at work here. Now, the maximum age is 15 72. But anybody from 18 to 72 we will insure them. The 16 other thing is on the -- on the additional coverages, 17 this is where it's ideal, but what fail Charlie he's 18 healthy today at 42, at age 45 he finds out he has 19 prostate cancer, he can buy this coverage. Everybody 20 else will not -- you have to be insurable. We take a 21 different approach. If you're participating in the 22 beginning another thing is it allows us to work with 23 your employees, they may not be able to afford ten 24 dollars a week. But they have let's say four dollars a 25 week. We can help them in that regard. In the future 11 1 they can add another dollar, two dollars. We have 2 guaranteed issue on the children, dependent children, 3 and we have guaranteed issue on grandchildren, up to age 4 15. Spouses is one gate keeper question. I believe you 5 got -- everyone here has a copy of the permanent life 6 insurance from Boston Mutual, it's portable. The 7 coverage with -- they can take it with them when they 8 leave the County, whether it be retiring, another job, 9 whatever the case may be. Once more their cost will not 10 go up, nor will their benefits go down. We believe in 11 guarantees. 12 And to recap, it's a guaranteed premium, 13 guaranteed cash value with stated interest rates, 14 guaranteed portability, guaranteed issued, and 15 guaranteed additional purchases. It's a whole life 16 plan, and this is an opportunity for them to fix their 17 cost and control what they have. It does not interfere 18 with what they have here. This supplement which you 19 have here, as I understand it, is a group term policy, 20 which is good. But the real question is is what are 21 they going to do when they go to retire. So I pretty 22 much covered the salient points here. Any questions? 23 COMMISSIONER BALDWIN: I do. This sounds 24 too good to be true. My question is, have you dealt 25 with other counties? 12 1 MR. McCLOUD: Excellent question, Judge -- 2 I mean, Commissioner. Yes. McMullen County is one. We 3 had a 65 percent participation there last year. I saw 4 everybody there. Real County recently. I -- we put in 5 the plan there. Edwards County will be in September. I 6 earned Judge Shanklin's business. And I dealt with 7 Garry Merritt and Marti Gray(phonetic). Atascosa County 8 is another one. I've dealt with many cities over the 9 years. I've been all over Texas, east Texas, south 10 Texas and now the Hill Country. And we're working with 11 many other people. It's an excellent program. It's the 12 best I've seen in the marketplace. Well you name Aflac 13 or all the other carriers, and there are medical 14 questions with many of them. 15 Now, on your group term you got guaranteed 16 issue in the beginning. What happens if your health 17 changes in the future, this is where we can help. We 18 can help those as I stated previously if you're healthy 19 today, I think everybody in this room if we live long 20 enough, our health is going to change. And one common 21 denominator those 43 people, nobody says this is too 22 much money, send some of it back. 23 COMMISSIONER MOSER: I'm -- 24 MR. McCLOUD: Yes, go ahead please. 25 COMMISSIONER MOSER: I'm with Commissioner 13 1 Baldwin, it sounds too good to be true. What -- what 2 enables -- 3 JUDGE POLLARD: But you're not eligible. 4 COMMISSIONER MOSER: I know. But it's a 5 question for the employees. 6 MR. McCLOUD: You may have some grand kids. 7 COMMISSIONER MOSER: That's what I was 8 thinking about exactly. Your grand kids. 9 What enables this company to provide this 10 kind of coverage with the high risk? I mean when you're 11 saying no medical or anything like that, that puts you 12 into a higher risk situation. And I'll ask you another 13 question -- 14 MR. McCLOUD: That's fine. 15 COMMISSIONER MOSER: Another subset of that. 16 You say guaranteed interest rate. What is that 17 guaranteed interest rate? 18 MR. McCLOUD: Let me -- I don't want to 19 misspeak. (Pause.) Three percent. 20 COMMISSIONER MOSER: Three percent. 21 MR. McCLOUD: Yes, Sir. 22 COMMISSIONER MOSER: And that's guaranteed 23 for -- 24 MR. McCLOUD: That's a guaranteed. Now, the 25 current credited interest rate is 4.25. 14 1 COMMISSIONER MOSER: But guaranteed not to 2 go below three percent? 3 MR. McCLOUD: That is correct. We're a 4 company, we've been in business since -- a hundred and 5 25 years. We're a mutual company; we're not a stock 6 company. We're not subservient to Wall Street. We're a 7 mutual company. We have been doing this a long time. 8 We've earned the business from Boeing, pretty near all 9 the railroads, the boroughs of New York. Fulton County, 10 George, which is very, very large. We've done business 11 with them over the years, to answer your question 12 specifically. And I don't mean to be cute about it, not 13 everybody's dies at the same time. 14 COMMISSIONER MOSER: Well, that's true for 15 everybody. 16 MR. McCLOUD: Now, the other thing is is the 17 fact that we're managing risk. That's what the 18 insurance is about. I think everybody knows that here. 19 We do not offer this to companies below 25 employees. 20 And when you've got 279 people on the payroll, not 21 everybody's going to die at the same time. We will 22 unfortunately, we'll have some death along the way, but 23 we deal with a lot of organizations, and we're very 24 selective with the agents that we have. 25 And we've touched a lot of people, we've 15 1 touched big accounts, smaller accounts, etc. We must be 2 doing something right or they wouldn't be offering this. 3 And we manage the ratios, we manage the port folios, the 4 amount of money, etc. I hope I answered your question. 5 COMMISSIONER MOSER: Yeah, you did. Thank 6 you. 7 COMMISSIONER LETZ: I only have one 8 question. It's really to our HR Department. This is 9 bringing in another company that would be a payroll 10 deduction? 11 MRS. LANTZ: (Shaking head in affirmative 12 manner.) 13 COMMISSIONER LETZ: And that's okay. I 14 guess at what point do we stop allowing different 15 payroll deductions from the standpoint of internally 16 causing too much work? 17 MRS. LANTZ: It's a whole different benefit. 18 As I even reached out to our current carrier, and they 19 don't offer anything like this. That's probably why I 20 asked Mr. McCloud to approach the Court. Our other life 21 insurance is portable; however, you don't get to keep 22 the same rate as you're paying right now. Through this, 23 you do. So it's just another option for those retirees 24 who are requesting to take out life insurance policy 25 with them. And when they get their rates as what they 16 1 currently have and decline it. 2 COMMISSIONER LETZ: Okay. 3 JUDGE POLLARD: His question assumes that 4 there's a lot of additional work with that payroll 5 deduction, additional payroll deductions. Is that going 6 to be a problem? 7 MRS. LANTZ: No. It's just a code like 8 another bill that we do a month. And you know, I bill 9 it so -- 10 MR. McCLOUD: Could I interject something 11 here. We have a department that will work with Dawn. 12 We'll help records file the bills, we'll reach out to 13 them, we'll do everything we possibly can do to be a 14 service, to be an asset to your organization. 15 COMMISSIONER REEVES: And this will be 16 solely funded through the employees? 17 MR. McCLOUD: That is correct. 18 COMMISSIONER REEVES: I'm asking HR 19 directly. 20 MR. McCLOUD: I'm sorry. 21 COMMISSIONER REEVES: It'll be solely funded 22 through the employees and no tax payer dollars will be 23 included in it, so it's just another benefit we're 24 offering? 25 MRS. LANTZ: And the other benefit that was 17 1 available on this insurance is your able to insure your 2 children past the age of 26. You're able to insure your 3 grandchildren, where our other policies don't allow 4 that. So that was the added bonus. A lot of times you 5 have employees that are raising their grandchildren, and 6 they can't get coverage outside where this will allow 7 them to possibly get coverage for their grandkids and 8 their own children. 9 COMMISSIONER REEVES: And this is a 10 nonexclusive. I guess what Commissioner Letz is saying 11 it's just not going to be exclusive to Boston Mutual. 12 X, Y, Z comes in, we need to have them before the Court 13 as well? 14 MRS. LANTZ: It's a possibility, yes, Sir. 15 COMMISSIONER MOSER: Does the -- does the 16 employee have to be -- participate in this, I'm getting 17 that word out, to have a child or grandchild enrolled? 18 MRS. LANTZ: We have in the past; however, 19 with their company, they say you don't have to. 20 COMMISSIONER MOSER: Okay, thank you. 21 MR. McCLOUD: In all due respect, I want to 22 clarify one thing. We will go up to dependent -- 23 unmarried dependent children up to the age of 25. 24 MRS. LANTZ: Oh, so you don't go past that? 25 MR. McCLOUD: No, Ma'am. I don't know of 18 1 any carrier does. I think that has to do with the State 2 as well and, you know, the insurance commission, how 3 it's filed and everything. 4 MRS. LANTZ: So if they purchase current 5 insurance do they go off on their own and take that with 6 them, or how does that happen? 7 MR. McCLOUD: Yes, they take that with them, 8 yes, yes. 9 MRS. LANTZ: And they just continue to pay 10 on their own? 11 MR. McCLOUD: Yes, Ma'am. And they lock in 12 that payment at that given age. Let me clarify one 13 thing that I think might have been a confusing thing, 14 but that most people ask, is at age 25 with the term 15 policy that you all of, the dependent coverage, they 16 have to come off of that, or convert it to a permanent 17 policy with the carrier, and at that 25; not 15, if we 18 took it out at 15 or at 8, or whatever the age may be, 19 so this is another advantage where your employees have 20 the opportunity to control those expenses, and still get 21 a benefit. 22 COMMISSIONER LETZ: I make a motion to offer 23 employee life insurance option plus from Boston Mutual 24 Life Insurance Company to Kerr County employees 25 voluntary benefits package for 2016-17. 19 1 JUDGE POLLARD: Is there a second? 2 COMMISSIONER MOSER: Second. 3 JUDGE POLLARD: It's been moved that the 4 County offer the County Life Insurance Option Plus plan 5 from Boston Mutual Life Insurance Company to Kerr County 6 employees voluntary benefits package. Is there any 7 further discussion or comments, or questions? There 8 being none, those in favor signify by raising their 9 right hands. It's four zero, unanimous. 10 Thank you very much. Welcome aboard. 11 MR. McCLOUD: Thank you. 12 JUDGE POLLARD: All right. Now we'll go to 13 the regular agenda item 1.1 consider, discuss and take 14 appropriate action for the Court's final approval 15 regarding the revision of plat for lots 13, 14, 17 and 16 18 of Dewberry Hollow Section One, plat record volume 3, 17 page 89 in Precinct 1. Mr. Hastings. 18 MR. HASTINGS: Thank you. This revision of 19 plat would combined plat 13, 14, 17 and 18 into 17R, 20 1.68 acres, and 18-R, 3.21 acres. It would fix some 21 issues with some structures that are over the lot lines, 22 and there was a public hearing that we had earlier this 23 year. 24 At this time we ask the Court for their 25 final approval regarding the revision of plat for lots 20 1 13, 14, 17 and 18 of Dewberry Hollow Section One, plat 2 record Volume 3, page 89, Precinct 1. 3 COMMISSIONER BALDWIN: Is there any other 4 issue other than fixing those structures that are over 5 the property line? Is that the issue? 6 MR. HASTINGS: That was the issue. 7 JUDGE POLLARD: They're actually straddling 8 the line, right? 9 MR. HASTINGS: Yes, Sir. 10 COMMISSIONER BALDWIN: I move for approval. 11 COMMISSIONER REEVES: Second. 12 JUDGE POLLARD: Okay, it's been moved for 13 the Court's final approval regarding the revision for 14 plats lots 13, 14, 17 and 18 of Dewberry Hollow Section 15 One, plat record Volume 3, page 89 in Precinct 1. Is 16 there any further comment, question? There being none 17 those in favor signify by raising their right hands. 18 It's four zero, unanimous. 19 Item 1.2 on the regular agenda was -- 20 there's been a request to pass that item, so we'll skip 21 that. 22 1.3 consider, discuss and take appropriate 23 action on Draft Program Guidelines for Yard Line 24 Assistance Program from Texas Department of Agriculture 25 for Texas Community Development Block Grant Project 21 1 7215045, which is in both precincts 2 and 3. Katie 2 Falgoust. 3 MS. FALGOUST: Good morning. For the East 4 Kerr County TDA project providing for first-time sewer 5 connections, it's a hundred and ten connections, and 6 there's bound to be more than a hundred and ten 7 residents, households that are eligible, so we need a 8 draft program guidelines in the packet. There's a 9 draft. The process is once the Court approves a draft 10 guideline, so it would go to TDA. TDA will review them 11 and we'll come back with -- if any revisions, if needed, 12 for the Court to approve. 13 As you can see in the guidelines, they have 14 the applicant eligibility, the process for accepting 15 applications with important criteria, and other just 16 policies related to the grant. And I guess I wanted to 17 see if there were any questions about the guidelines 18 before submitting them to TDA. 19 COMMISSIONER MOSER: I move for approval. 20 COMMISSIONER LETZ: Second. 21 COMMISSIONER BALDWIN: Second. I'm sorry, 22 take mine away. 23 COMMISSIONER LETZ: I don't care. You can 24 second. 25 COMMISSIONER BALDWIN: I don't want to 22 1 second. 2 COMMISSIONER LETZ: Okay, I'll second. 3 JUDGE POLLARD: Been moved by Commissioner 4 Moser and I think seconded by Commissioner Letz to 5 approve the draft program guidelines for the Yard Line 6 Assistance Program, Texas Department of Agriculture for 7 Texas Community Development Block Grant Project 7215045. 8 Are there any further questions or comments? 9 COMMISSIONER MOSER: I just a comment on 10 that. This is similar to what we did in Kerrville South 11 in Precinct 1 and 2. And I think the average connection 12 there to the -- to the main lines was like about four 13 thousand dollars. So what this does is provides, I 14 think, this grant's for 500 thousand dollars, correct? 15 MS. FALGOUST: Right. 16 COMMISSIONER MOSER: And so provides the 17 capability for those that can't afford it to meet the 18 criteria, to have their connections made. So very 19 important, good program. 20 COMMISSIONER BALDWIN: Let me ask a question 21 related to that. By you all coming up with the money to 22 make the connections are we having a better 23 participation? 24 COMMISSIONER MOSER: I think in Kerrville 25 South it was probably 90 percent or something like that, 23 1 yeah. 2 COMMISSIONER BALDWIN: But I understand 3 there was some folks in Center Point wasn't quite sure 4 they wanted to connect up. 5 COMMISSIONER MOSER: Well, it's not been 6 offered to them yet. 7 MS. FALGOUST: We're anticipating more than 8 a hundred and ten households that would be eligible for 9 the program. So I think there are at least 9 hundred 10 parcels that are going to be connected to the sewer, so 11 over phase one and two, or -- I believe. 12 COMMISSIONER LETZ: Yeah. 13 MS. FALGOUST: So there's bound to be a lot 14 of interest. They do need to qualify to be low to 15 moderate income. 16 COMMISSIONER MOSER: And there's another 17 potential grant program for a million dollar plus, 18 that's in the pipeline, okay, we'll come back to that 19 later. So -- 20 COMMISSIONER LETZ: Commissioner 1, we're 21 going to be discussing some of these issues at a 22 workshop that will be scheduled probably later this 23 month. I can't remember the date. But it's going to go 24 over about different options for people that don't 25 qualify for this. How to get them hooked up and things 24 1 of that nature, along with a bunch of other things to 2 get the whole -- 3 JUDGE POLLARD: Who decides who qualifies? 4 COMMISSIONER LETZ: On this one it's on 5 income. They submit the applications -- 6 JUDGE POLLARD: I'm talking about the 7 person. Who's the administrative agency that actually 8 performs -- 9 COMMISSIONER MOSER: TDA. 10 MS. FALGOUST: These guidelines actually 11 include -- income is one. They do need to be current on 12 taxes. They need to occupy the household, it can't be 13 like a vacation home. 14 JUDGE POLLARD: Yeah, those are the 15 requirements. I'm talking about the guy sitting across 16 the desk that looks at all of that and says you qualify 17 or you don't. Who is that? 18 MS. FALGOUST: We process the applicants, 19 and then we'll come before this Court to approve them, 20 and if there are any issues you would be the one to -- 21 JUDGE POLLARD: I see. 22 COMMISSIONER REEVES: Sorry to interrupt. 23 The income guidelines that's straight from HUD, is that 24 correct? 25 MS. FALGOUST: Correct. Thank you. 25 1 JUDGE POLLARD: Thank you. 2 COMMISSIONER MOSER: Thank you, Katie. 3 JUDGE POLLARD: Any further questions or 4 comments? There being none, those in favor of the 5 motion signify by raising your right hands. It's four 6 zero, unanimous. 7 1.4 consider, discuss and take appropriate 8 action for the Court to accept a right of way warranty 9 deed for the widening of School Lane in Hunt at its 10 intersection with FM 1340. Mr. Hastings. 11 MR. HASTINGS: Thank you. The Court meeting 12 of June 27th the Court authorized acceptance of 13 warranty deeds from Hunt ISD and Deblynne Williamson to 14 allow for the construction of intersection improvements 15 to be made to School Lane near FM 1340 to safely 16 accommodate traffic turning movements. The existing 17 School Lane is narrow and is easily crowded if more than 18 one vehicle is at the intersection, or if school buses 19 are present. The Hunt ISD warranty deed is being 20 executed; however, the Williamson memorandum of 21 understanding has been modified as follows: Relocate an 22 existing driveway from the intersection to a better 23 location along FM 1340, that stays the same. Construct 24 40 linear feet livestock fence with T-posts, four feet 25 tall, that stays the same. Relocate existing pipe 26 1 corner with braces, or replace, that stays the same. 2 Clear a hundred feet of brush along the fence line one 3 hundred feet southeast and one hundred feet northwest of 4 the new driveway, that's the same. 5 Here's the difference. Payment to the owner 6 of cost to regrade 220 linear feet of existing driveway 7 15 feet wide. We received a copy of a quote to have 8 this work done over the weekend. The final in this 9 stays the same and construct the new driveway 15 feet 10 wide 20 feet long with 24 feet of 18 inch corrugated 11 metal pipe, six inches of base, and asphalt surface. 12 The total cost of items in the memorandum of 13 understanding and the widening School Lane is now 14 $5,564.00, so it's $564.00 more than what we brought to 15 you two weeks ago. 16 At this time, the County Engineer requests 17 that the Court consider, discuss and take appropriate 18 action to accept the right-of-way warranty deed for the 19 widening of School Lane in Hunt at its intersection with 20 FM 1340 and allocate an additional $564.00 from line 21 item 15-611-580 to fund the said widening and associated 22 accommodations referenced in the warranty deed, Precinct 23 4. 24 COMMISSIONER REEVES: I'd like to point out 25 in this, correct me if I'm wrong, Counselor, you'll 27 1 recall at last meeting there was a question which turned 2 out to be a very valid question that the County could 3 not physically do the work; therefore, we requested the 4 property owner and her representative to go out for a 5 bid to do the work. We would pay the property owner 6 compensation for acquiring the right-of-way for the 7 amount of work to be done on the driveway. The County 8 would not do anything inside the fence line, therefore, 9 putting the profit motive in there, that's why the bid 10 went up $564.00 from what our original estimate would 11 be. It's a necessary one. I feel very good with the 12 bid that the -- it's not a fly by night company. It was 13 from Master's construction have been in business for 14 many, many years. So I move for approval of the agenda 15 item. 16 COMMISSIONER LETZ: Second. 17 COMMISSIONER REEVES: And authorize the 18 payment to the property owner in the amount of the 19 quote, which was $3,064.00, correct? 20 MR. HASTINGS: Yes, Sir. 21 COMMISSIONER REEVES: Is that okay with you? 22 COMMISSIONER LETZ: That's fine. 23 JUDGE POLLARD: All right. Did you second? 24 COMMISSIONER LETZ: Yes. 25 JUDGE POLLARD: All right. It's been moved 28 1 by Commissioner Reeves, seconded by Commissioner Letz, 2 that we accept the right-of-way warranty deed for the 3 widening of the School Lane in Hunt at its intersection 4 with FM 1340, and to agree to pay the landowner for the 5 acquisition of the right-of-way, $3,064.00, is that 6 correct? 7 COMMISSIONER REEVES: That is correct. 8 JUDGE POLLARD: Is there any further 9 discussion? 10 COMMISSIONER BALDWIN: I have one. 11 JUDGE POLLARD: Yes, Sir. 12 COMMISSIONER BALDWIN: The additional monies 13 be paid out of 611-580. What is that? 14 MR. HASTINGS: Special projects. 15 COMMISSIONER BALDWIN: You're -- 16 MR. HASTINGS: That's a special project line 17 item that the Court has in the Road & Bridge fund. 18 COMMISSIONER BALDWIN: Road and Bridge. 19 MR. HASTINGS: Yes, Sir, for special 20 projects. 21 COMMISSIONER BALDWIN: That's a perfect 22 place for that. Thank you. 23 JUDGE POLLARD: Any further comments or 24 questions? There being none, those in favor signify by 25 raising your right hands. It's four zero, unanimous. 29 1 Item 1.5 consider, discuss and take 2 appropriate action for the Court's final approval 3 regarding the final plat for Panther Creek Estates in 4 Precinct 4. Mr. Hastings. 5 MR. HASTINGS: Thank you. Panther Creek 6 Estates is comprised of a 125.97 acres out of various 7 surveys shown on the plat along Panther Creek adjacent 8 to the South Fork of the Guadalupe River in the Hunt 9 area of West Kerr County. The construction of Gene 10 Walker Trail, that's the road that's in that 11 subdivision, has recently been completed to 12 privately-maintained paved standards, and the 13 homeowners' association will maintain the road as 14 private with a private gate at the entrance to the 15 subdivision off of State Highway 39. The subdivision 16 consists of eight residential lots ranging in size from 17 12.5 acres to 21.77 acres, and one homeowner's lot of 18 1.41 acres labeled as a park, it's a recreational area 19 only. The subdivision improvements are in conformance 20 with the preliminary plat that was approved by the Court 21 in July of 2015. 22 The County Engineer asks the Court for their 23 final approval regarding the final plat of Panther Creek 24 Estates, Precinct 4. 25 COMMISSIONER REEVES: Mr. Hastings, you're 30 1 satisfied if that road were constructed and met all your 2 requirements? 3 MR. HASTINGS: Yes, Sir. 4 COMMISSIONER REEVES: I move -- 5 COMMISSIONER MOSER: And this is a point -- 6 I'm sorry, Bob. 7 COMMISSIONER REEVES: Go ahead. 8 COMMISSIONER MOSER: This will be a 9 privately maintained road -- 10 MR. HASTINGS: Yes, Sir. 11 COMMISSIONER MOSER: -- but it's being built 12 to County standards? 13 MR. HASTINGS: Yes. 14 COMMISSIONER MOSER: Okay. 15 COMMISSIONER REEVES: I move for approval. 16 COMMISSIONER BALDWIN: Second. 17 JUDGE POLLARD: Been moved by Commissioner 18 Reeves, seconded by Commissioner Baldwin for final 19 approval of the final plat for Panther Creek Estates, 20 Precinct Number 4. Is there any further comment or 21 discussion? 22 COMMISSIONER BALDWIN: I have a question. I 23 approve everything going on here, except the words 24 homeowners' association. What homeowners' association? 25 MR. HASTINGS: Be the homeowners' 31 1 association for Panther Creek Estates. 2 COMMISSIONER BALDWIN: What is the 3 definition of a homeowners' association? That's an 4 age-old question that has come through here seven or 5 eight million times in the last 20 years, and no one can 6 tell what really is a homeowners' association. It's 7 kind of like we have some old subdivisions that on the 8 plat that says these roads are dedicated to the County. 9 And then the sales person takes the plat and goes and 10 sells land, because it's dedicated to County. The 11 County never accepted it; it's just dedicated. It's not 12 really County roads. And that -- that's in the same 13 spirit as a homeowners' association. It's going to 14 maintain these roads and maintain the gate, I think you 15 included in that. 16 MR. HASTINGS: Yes, Sir. 17 COMMISSIONER BALDWIN: How do you have the 18 homeowners' association when there's no homeowners, you 19 know? It's just -- you know I just despise the fact 20 that people come here to buy retirement home or buy 21 property, and then lie to them. This would be a lie. 22 There's no homeowners' association there. 23 COMMISSIONER MOSER: That just -- and 24 I'll -- that's an interesting point, because where I 25 live there's a homeowners' association, landowners' 32 1 associations exact. All of the covenants and everything 2 else is filed in the courthouse. 3 COMMISSIONER BALDWIN: That's a real one. 4 COMMISSIONER MOSER: Yeah, that's a real 5 one. Guidelines on how to do it. Roads are 6 maintained -- the private roads are maintained by the 7 homeowners' association, and so it's -- it's a legal. 8 As a matter of fact we changed the guidelines and 9 covenants recently, so I'm not sure what your statement 10 is. 11 JUDGE POLLARD: I'm thinking that the only 12 way to determine if there is homeowners' association is 13 to look at all the documents creating that subdivision. 14 It's not unusual for a developer to provide when he's 15 developing the property that initially the developer is 16 the homeowners' association. And as the lots are sold 17 the landowners then join -- join the homeowners' 18 association and they eventually assume that 19 responsibility. So you going to have to look at all the 20 documents. There may be a homeowners' association, and 21 it may be the developer, so -- 22 COMMISSIONER BALDWIN: That's fine. I've 23 never heard that before, but that's fine. 24 JUDGE POLLARD: It's pretty common. But I 25 can't say that happened here. You're going to have to 33 1 read the documents. 2 COMMISSIONER REEVES: And I appreciate 3 the -- what is it on the general notes number 6 right at 4 the bottom, that all future owners of the property 5 within the subdivision shall look solely to the Panther 6 Creek Estates Homeowners' Association for future 7 maintenance and repair of the roads and streets shown on 8 the subdivision. 9 Well, what the Judge said yeah, there needs 10 to be some declarations and stuff like that. Going back 11 to the buyers now, you put on notice per the plat, and 12 hopefully there will be. 13 JUDGE POLLARD: Absolutely. 14 COMMISSIONER REEVES: I agree there's been 15 times when it wasn't established, but hopefully this one 16 will be established in accordance with what the people 17 are buying per the plat. Am I off base? 18 MRS. STEBBINS: No, Sir. 19 COMMISSIONER REEVES: Thank you. 20 COMMISSIONER MOSER: And what the Judge said 21 is exactly in the subdivision where I live, that's what 22 it was, the developer was the homeowners' association 23 and then it transferred as people bought property. 24 MR. HASTINGS: I will state that that note 25 number 6 that's on there is language that was created by 34 1 one of our County Attorneys at one time in the 2 subdivision regulations and it's verbatim. So -- and 3 our surveyor here Don Voelkel can attest. He put that 4 note on there straight out of our subdivision 5 regulations. 6 COMMISSIONER BALDWIN: So it's Voelkel's 7 fault? 8 MR. HASTINGS: Yes. 9 COMMISSIONER BALDWIN: I'll go along with 10 that. 11 COMMISSIONER LETZ: The question is in our 12 rules, and I don't think we do this, we do not require 13 certifications that there is a homeowners' association 14 of record, or been filed. 15 JUDGE POLLARD: And that needs to be 16 addressed. 17 COMMISSIONER LETZ: And that probably should 18 be in there as a certification by the developer that 19 there is an agreement. And it probably will have the 20 developer as the HOA originally. Making a note of that, 21 Charlie? 22 MR. HASTINGS: Yes, Sir. 23 MR. VOELKEL: And I think there needs to be 24 a timeline, because all of the things that Buster's 25 talking about I've seen, and they reference it in the 35 1 recorded plat, and so I think we oughta put something in 2 the record saying after the plat's done you got X number 3 of months or days to file your declarations to cover the 4 maintenance. 5 COMMISSIONER MOSER: That's fine. 6 JUDGE POLLARD: And have them approved. But 7 what happens if they don't? 8 MR. VOELKEL: Well, put something in there 9 about that. 10 JUDGE POLLARD: But you've got a plat that's 11 already been approved and the condition subsequent that 12 hasn't been met. 13 MR. VOELKEL: Well, you see my point? 14 JUDGE POLLARD: I do see your point, and 15 it's a mess. 16 MR. VOELKEL: If it doesn't exist yet how 17 can you -- 18 COMMISSIONER MOSER: Or it could be -- 19 COMMISSIONER LETZ: We need to discuss this 20 at a workshop. 21 COMMISSIONER BALDWIN: Workshop. Several. 22 COMMISSIONER LETZ: Okay. 23 JUDGE POLLARD: The further you delve into 24 it the deeper it gets and the muddier it gets. But it 25 does need -- maybe we need to study that and clarify all 36 1 that, and make some steps in there about it. Somehow 2 you're going to have to have a conditional approval, 3 too. Because if they don't comply you gotta go back if 4 it's disapproved, that could be. Enforcing that would 5 be -- could be very expensive and complicated, okay. 6 COMMISSIONER BALDWIN: I could be sorry I 7 brought this up. I was trying to impress y'all there 8 for a minute, but boy that was a mistake. 9 JUDGE POLLARD: Well, you did impress us. 10 COMMISSIONER MOSER: Very good point. 11 JUDGE POLLARD: It is, it is. Back to where 12 we were. Did we want to -- we have a motion on the 13 floor. 14 COMMISSIONER REEVES: And a second. 15 JUDGE POLLARD: And a second. Those in 16 favor of the motion signify by raising their right 17 hands. It's four zero, unanimous, after all that. 18 Thank you. You may leave, Mr. Voelkel. 19 MRS. STEBBINS: I'm sure he's glad to. 20 JUDGE POLLARD: All right. Item 1.6 21 consider, discuss and take appropriate action to set a 22 public hearing for August 22nd, 2016 at 9:10 a.m. for 23 the Court to consider, discuss and take appropriate 24 action to place stop signs on both ends of Frederick 25 Road in Precinct 2. Mr. Hastings. 37 1 MR. HASTINGS: Thank you. The subdivision 2 known as Loyal Valley No. Four, volume 4, page 71, dated 3 February, 1977 laid out road plan where Loyal Valley 4 loops around from a southerly direction to an easterly 5 direction, and Frederick Drive is a shortcut between the 6 two. Therefore, Frederick Drive is a minor road 7 compared to Loyal Valley Drive and must yield 8 right-of-way by coming to a full stop at both of these 9 intersections of Loyal Valley Drive. There is currently 10 a yield sign at Frederick's southern intersection with 11 Royal Valley and there's no signage at all at its 12 northern intersection with Loyal Valley. To remain in 13 conformance with the Texas manual on uniform traffic 14 control devices, the County Engineer recommends that 15 both ends of Loyal Valley Drive be controlled with stop 16 signs, and I am suggesting that we remove the yield sign 17 on the southern end and replace it with a stop sign. 18 The County Engineer requests that the Court 19 set a public hearing for August 22nd, 2016 at 9:10 a.m. 20 for the Court to consider, discuss and take appropriate 21 action to place stop signs on both ends of Frederick 22 Road, Precinct 2. 23 COMMISSIONER MOSER: So move. 24 COMMISSIONER LETZ: Second. 25 JUDGE POLLARD: Been moved by Commissioner 38 1 Moser and seconded by Commissioner Letz to set a public 2 hearing for August 22nd, 2016 at 9:10 a.m. precisely for 3 the Court to consider, discuss and take appropriate 4 action to place stop signs on both ends of Frederick 5 Road, which is situated and located in Precinct 2. Is 6 there any further discussion, comment, or questions? 7 There being none, those in favor of the motion signify 8 by raising your right hands. It is four zero, 9 unanimous. Thank you, Sir. 10 Item 1.7 consider, discuss and take 11 appropriate action to set a public hearing for August 12 22nd, 2016 at 9 a.m. for the Court to consider, discuss 13 and take appropriate action on a request to abandon, 14 vacate and discontinue a portion of Frances Drive and a 15 portion of State Mountain Drive -- Road in Precinct 2. 16 And that's going to be exactly at the same time as the 17 other one, going to be able to do two of them at once? 18 MR. HASTINGS: No, Sir. This would be at 19 9 a.m., ten minutes before. 20 JUDGE POLLARD: Oh, the other one was 9:10, 21 that's right. All right. 22 MR. HASTINGS: Thank you. Frances Drive and 23 State Mountain Road are privately maintained unpaved 24 roads that were dedicated as public roads, road 25 easements, on the plat of Elm Pass Ranch No. 2 dated 39 1 June 12th, 1972, and recorded in volume 3, page 100 of 2 the plat records of Kerr County, Texas. The ends of 3 each road as shown in the attached petition are located 4 solely on property owned by Joel and Sarah Mayor. The 5 Mayors' have submitted petitions to have the end of 6 Frances Drive, approximately 519 linear feet, and the 7 end of State Mountain Road, approximately 330 linear 8 feet abandon, vacated and discontinued. Again, these 9 roads are publicly dedicated easements, but they're 10 privately maintained right now, they're not paved. 11 The County Engineer requests the Court set a 12 public hearing for August 22nd, 2016, at 9 a.m. to 13 consider, discuss and take appropriate action on a 14 request to abandon, vacate and discontinue a portion of 15 Frances Drive and a portion of State Mountain Road, 16 Precinct 2. 17 COMMISSIONER MOSER: So move. 18 COMMISSIONER BALDWIN: Second. 19 COMMISSIONER REEVES: All you're asking is 20 to set the public hearing? 21 MR. HASTINGS: Yes. 22 COMMISSIONER REEVES: You're not asking for 23 any action today on it, is that correct? 24 MR. HASTINGS: Yes, Sir. 25 COMMISSIONER REEVES: And we'll deal with it 40 1 at that time? 2 MR. HASTINGS: Yes, Sir. 3 JUDGE POLLARD: It's been moved by 4 Commissioner Moser, seconded by Commissioner Baldwin 5 that we set a public hearing for August the 22nd, 2016 6 at 9 a.m. for the Court to consider, discuss and take 7 appropriate action on a request to abandon, vacate and 8 discontinue a portion of Frances Drive and a portion of 9 State Mountain Road, both situated and located in 10 Precinct 2. Is there any further comment or discussion? 11 There being none, those in favor of the motion signify 12 by raising your right hands. It four zero, unanimous. 13 1.8 consider, discuss and take appropriate 14 action to ratify and confirm addendum to contract with 15 Catapult Health which was approved on June 13, 2016, at 16 Court order 35622. If you'll look in your item 8 in 17 your agenda you'll see that it's for -- it was setting a 18 date for a health screening event on a certain date, 19 June 13th, I believe. And that's what it's all about 20 and it's to ratify and confirm that. 21 COMMISSIONER BALDWIN: So move. 22 COMMISSIONER MOSER: Second. 23 COMMISSIONER LETZ: There may be a typo on 24 it. 25 JUDGE POLLARD: Pardon. 41 1 COMMISSIONER LETZ: There maybe a typo on 2 some of the backup. 3 JUDGE POLLARD: Okay. What typo? 4 COMMISSIONER LETZ: I don't know that I 5 should say. Dawn, you might have them. 6 MRS. LANTZ: Tracy prepared the document. 7 JUDGE POLLARD: Let me look at the backup on 8 the scheduling addendum. I think there may be a typo 9 under the date. 10 JUDGE POLLARD: That's the correct date? 11 COMMISSIONER LETZ: The dates are fine; just 12 the words. 13 COMMISSIONER BALDWIN: He is not going to 14 tell you. 15 COMMISSIONER LETZ: I'm not going to tell 16 you. Here(Showing). 17 JUDGE POLLARD: We can't pass a resolution 18 that doesn't have -- 19 (Pause) 20 COMMISSIONER REEVES: Please add one letter. 21 JUDGE POLLARD: There's a typographical 22 error in there that needs to be corrected, and I'm not 23 going to talk about it in public. 24 COMMISSIONER LETZ: You kept on pushing it. 25 I had to show you. 42 1 JUDGE POLLARD: I didn't go that far. 2 COMMISSIONER BALDWIN: Now, I'm curious. 3 COMMISSIONER LETZ: You can look at his 4 backup over there. 5 COMMISSIONER BALDWIN: Where is it? 6 MRS. STEBBINS: Oh, dear. 7 JUDGE POLLARD: It's a word. 8 COMMISSIONER BALDWIN: Oh. I'm too young 9 for that kind of stuff anyway. 10 JUDGE POLLARD: All right. Is there any 11 further comment or discussion? The motion's made? 12 COMMISSIONER MOSER: Yes, Sir. 13 JUDGE POLLARD: All right. Those in favor 14 of the motion signify by raising their right hands. 15 It's four zero, unanimous, as corrected. Okay. For 16 that typo. 17 MRS. MOUSER: Who made the second? 18 COMMISSIONER MOSER: I did. 19 JUDGE POLLARD: Yeah, Moser. 20 Item 1.9 consider, discuss and take 21 appropriate action to authorize a nominating committee 22 to seek nominations and submit an application to the 23 Kerrville Chamber of Commerce for a County employee to 24 participate in the Kerr County leadership class 2016 and 25 '17. The application fee to be paid out of the current 43 1 year's budget. Mrs. Soldan. 2 MRS. SOLDAN: Good morning. Last year the 3 County Attorney, HR Director and I were tasked with 4 being the nomination committee for this year's 5 leadership class participant and it's come due now for 6 the next year if y'all are interested in doing the same 7 thing we did last year. I have a nominating committee 8 to nominate somebody for this year's class. 9 COMMISSIONER LETZ: I think we should have a 10 nominating committee. It's in this year's budget and 11 funded. I just recommend it be Tracy and HR. 12 JUDGE POLLARD: Okay. You want a committee 13 for it? 14 COMMISSIONER LETZ: Someone's got to make 15 that decision. And the people you have -- any people 16 that are interested contact one of them and they can put 17 a list together and come back to the Court with the 18 recommendation. 19 JUDGE POLLARD: All right. 20 COMMISSIONER LETZ: That's my motion. 21 JUDGE POLLARD: All right. Your motion is 22 to create a nominating committee to seek nominations to 23 submit an application to the Kerrville Chamber of 24 Commerce for a County employee to participate in Kerr 25 County leadership class for '16 and '17, application fee 44 1 to be paid out of the current year's budget. 2 COMMISSIONER LETZ: Yeah. 3 JUDGE POLLARD: And you made that motion. 4 JUDGE POLLARD: Is there a second? 5 COMMISSIONER MOSER: Second. 6 JUDGE POLLARD: Seconded by Commissioner 7 Moser. Is there any further comment or discussion? 8 COMMISSIONER MOSER: It's a good program. 9 COMMISSIONER BALDWIN: It is a good program; 10 however, it's -- this is not a necessity for the 11 taxpayers and the County. It doesn't -- I see how it 12 benefits the folks and I've been around the thing since 13 day one. I know how it benefits the individual, but I 14 don't see how it benefits the taxpayers of Kerr County 15 or this Commissioners' Court. So I'm going to vote no. 16 I mean -- 17 JUDGE POLLARD: And we're in a real tight 18 budget year. 19 COMMISSIONER LETZ: This is in the current 20 year that's already been budgeted; it's not next year. 21 COMMISSIONER BALDWIN: I understand. I 22 understand. 23 COMMISSIONER LETZ: I think it's a good 24 program. I think it does benefit the taxpayers in Kerr 25 County because it gets the people that we send to this 45 1 a better connection -- 2 COMMISSIONER BALDWIN: How does it benefit 3 taxpayers of Kerr County? 4 COMMISSIONER LETZ: Because they are better 5 versed with people in the community that they need to 6 work with. 7 COMMISSIONER BALDWIN: Individually, yeah. 8 COMMISSIONER LETZ: Well, that helps Kerr 9 County. 10 COMMISSIONER MOSER: And I think you said 11 it, Commissioner Letz, perfectly. It's just -- it's a 12 group of people that throughout the community that -- 13 that make the County work. And so them knowing one 14 another and know how to work with one another is an 15 important thing. 16 JUDGE POLLARD: Any further comment or 17 discussion or questions? There being none, those in 18 favor of the motion signify by raising their right hand, 19 those opposed a like sign. It's three to one, it 20 passes. 21 All right. Item. 1.10 consider, discuss 22 and take appropriate action regarding road conditions on 23 Camino Real, Lillian and Vine Street and request 24 verification on when they were paved last and when they 25 are scheduled to be paved again. That's Mr. Shively 46 1 and as I understand he made a request that this item be 2 passed. 3 COMMISSIONER BALDWIN: That was a smart 4 thing to do. 5 JUDGE POLLARD: I think he told me that he 6 anticipated that that might be a smart -- that you might 7 regard that as a smart move. 8 COMMISSIONER BALDWIN: That was a smart 9 thing to do. 10 JUDGE POLLARD: That's what he said, all 11 right. So that's passed. 12 Item 1.11 consider, discuss and take 13 appropriate action to allow port-a-potty to be delivered 14 to Flat Rock Lake Park for a class reunion on July 23rd, 15 2016. 16 MS. DOMINGUEZ: My 30th class reunion. 17 JUDGE POLLARD: Christina Dominguez. 18 Christina, how are you? 19 MS. DOMINGUEZ: I'm good. The 20 port-a-potties are so far apart that I would like an 21 extra one put down so people need to go to the bathroom. 22 JUDGE POLLARD: What class? 23 MS. DOMINGUEZ: Class of 1986. 24 JUDGE POLLARD: 1986. Your folks are 25 getting kind of old? 47 1 MS. DOMINGUEZ: Yes. 2 JUDGE POLLARD: Okay. Any further comment 3 or questions, or is there a motion? 4 COMMISSIONER REEVES: Will your class 5 reunion be paying for this? 6 MS. DOMINGUEZ: Yes, Sir, we'll take care of 7 it. 8 COMMISSIONER REEVES: And you will get the 9 proper forms filled out with our Road & Bridge as far as 10 relocation -- 11 MS. DOMINGUEZ: Okay. 12 COMMISSIONER REEVES: -- for flood plains. 13 And that's what we worry about the floodplain. 14 MS. DOMINGUEZ: Okay. 15 COMMISSIONER REEVES: It's fine with me. 16 COMMISSIONER LETZ: As long as y'all are 17 paying for it, it's fine. But probably be easier if you 18 contact our maintenance department to get it done 19 through the same company and same outfit rather than -- 20 MS. DOMINGUEZ: Okay. 21 JUDGE POLLARD: And he sits right there. 22 COMMISSIONER LETZ: Tim Bollier. 23 COMMISSIONER MOSER: And we thank you for 24 doing that, too, just 'cuz it eases the burden on the 25 existing port-a-potties. 48 1 MR. BOLLIER: I'll be more than glad to take 2 care of it. 3 MS. DOMINGUEZ: May I get your phone number 4 so I -- or a card? 5 MR. BOLLIER: 459-4872. 6 MS. DOMINGUEZ: Say that again. 7 MR. BOLLIER: 459-4872. 8 MS. DOMINGUEZ: All right. Thank you. 9 COMMISSIONER MOSER: So move. 10 COMMISSIONER LETZ: Second. 11 JUDGE POLLARD: Been moved by Commissioner 12 Moser, seconded by Commissioner Letz that we authorize 13 the class of 1986 at Tivy High School, I guess it is, to 14 make their own arrangements at their expense for an 15 additional port-a-potty to be used and utilized at Flat 16 Rock Lake Park for a class reunion on July 23rd, 2016. 17 Did I state that properly? 18 MS. DOMINGUEZ: Yes, Sir. 19 JUDGE POLLARD: Okay. Any further comments 20 or questions? Those in favor of the motion signify by 21 raising your right hand. Four zero, unanimous. Thank 22 you. 23 MS. DOMINGUEZ: Thank you. 24 JUDGE POLLARD: Miss Dominguez, which one 25 are you married to? 49 1 MS. DOMINGUE: Charles is my dad. 2 JUDGE POLLARD: I gotcha. 3 MS. DOMINGUEZ: Thank you very much. Thank 4 you. I'll call you. 5 JUDGE POLLARD: 1.12 consider, discuss and 6 take appropriate action to amend court order number 7 35634 to include a Resolution designating a planning 8 service provider for the hazard mitigation fund project 9 for application preparation and project implementation. 10 Mr. Thomas. 11 MR. THOMAS: Yes, Sir. We're getting into 12 the last part of the grant process for the hazard 13 mitigation action plan. I have representatives from 14 GrantWorks here as well, so that we have actually the 15 next five points, so what I need, I guess, we're looking 16 at today is just to go ahead and get the mitigation 17 action plan agreement signed, and wait on the interlocal 18 agreements with all the jurisdictions and get started. 19 COMMISSIONER MOSER: Is is it possible to 20 call all those items 1.12 through 1.16 simultaneously, 21 can we do that? 22 JUDGE POLLARD: No. 23 COMMISSIONER MOSER: The only reason I would 24 ask and I think Dub would agree, all these things are 25 fairly complex to how they flow. And Dub, I don't know 50 1 if you'd agree, but maybe from GrantWorks, Wendy could 2 kind of just go through that whole scenario for us. I 3 think it would help the Court, and to understand the 4 sequence of events. Wendy, and how important it is and 5 what Dub mentioned of getting all the other participants 6 and how that reflects in the cost of this thing, if you 7 don't mind. 8 MS. KIRBY: Yes. What we're talking about 9 is the hazard mitigation grant program and what we're 10 looking at doing is a hazard mitigation plan to keep you 11 current. The State requires -- they don't -- they don't 12 necessarily require it but they require you to have one 13 if you're going to apply for hazard mitigation grants. 14 And that's what you're looking at doing in the future 15 for the flood warning system. And your plan is about to 16 expire. So this is going to be an update to your 17 existing plan to keep you current. And part of that 18 process we look at how many -- how many participants are 19 going to be in your plan. So certain dollar amount for 20 the County, and then each participant has a dollar 21 amount. And then it's a 75 percent Federal, and 25 22 percent match, and so what we've done is provide 23 interlocal agreements for each of the ones that want to 24 participate and they're also going to assume a portion 25 of that match, so less burden on everyone. So I think 51 1 how many do we have, ten? 2 MR. THOMAS: Ten including Kerr County. 3 MS. KIRBY: Ten total and that brings it to 4 about three thousand -- 5 MR. THOMAS: 38 hundred dollars. 6 COMMISSIONER MOSER: Wendy, make it clear 7 though the requirement for the plan, if you have the 8 plan, and the implications if you do not have the plan 9 regarding funding for damage emergency, etc. 10 MS. KIRBY: So what happens is, if you have 11 a disaster that happens locally, and then there's 12 multiple disasters that can happen, there's a threshold 13 for public assistance for it to trigger FEMA funding to 14 assist you to cooperate from your existing disaster. 15 And so what they do is they tally up all of the public 16 assistance, and they carve off 15 percent of it and they 17 apply it towards hazard mitigation for the State. 18 And so if you get public assistance, you can 19 get repaired to pre disaster condition, that's how 20 public assistance works. And this component can make it 21 if you have your hazard mitigation plan current, then it 22 can make you eligible to make that more hardened or 23 resistant for future disaster events. 24 So let's say you have a culvert that washes 25 out and in that process they replace it, but then -- or 52 1 you might even make it larger during that procedure, but 2 they replace it. And then if you wanted to do a 3 detention or retention pond down, that would be 4 considered hazard mitigation. And so it allows you more 5 flexibility in the long run to be eligible from hazard 6 mitigation grants. 7 There's three types of grants. There's one 8 that's disaster triggered that becomes from presidential 9 disaster declaration. There's flood mitigation 10 assistance, which is through the Texas Water Development 11 Board. And then there's pre disaster mitigation. So 12 these are all grants that make you continually eligible, 13 or if you have your plan it makes you eligible to apply 14 for these types of grants to make your community safer. 15 COMMISSIONER MOSER: And if you don't have 16 the plan -- 17 MS. KIRBY: You cannot apply, you're not 18 eligible. 19 COMMISSIONER MOSER: That's the key point. 20 MS. KIRBY: Yes. 21 COMMISSIONER LETZ: So this agenda item is 22 for the plan. 23 MS. KIRBY: That is correct. 24 JUDGE POLLARD: To amend it and make it 25 current. 53 1 COMMISSIONER LETZ: Right. To authorize the 2 Resolution designating to start that process. 3 MS. KIRBY: Yes. 4 MRS. GRINSTEAD: This first one is you 5 actually -- this is approving GrantWorks to do the 6 service provider part, the administration portion of it 7 which we approved last week, but a Resolution should 8 have been included. That was my mistake. So we're 9 putting this on -- we have a court order already doing 10 this, but this is approving the actual Resolution that 11 goes with that. Did I make sense? We have to have an 12 actual Resolution saying GrantWorks has the contract. 13 COMMISSIONER LETZ: I move for approval of 14 the Resolution. 15 COMMISSIONER MOSER: Second. 16 JUDGE POLLARD: Okay. It was moved by 17 Commissioner Letz, seconded by Commissioner Moser to 18 amend court order 35634 to include a Resolution 19 designating a planning service provider for hazard 20 mitigation fund project for application preparation and 21 project implementation. Is there any further comment, 22 question? 23 COMMISSIONER BALDWIN: I do have one 24 question. I went into a coma there for a couple 25 seconds. 54 1 MS. KIRBY: I'm sorry. 2 COMMISSIONER BALDWIN: And I apologize, I 3 can't remember exactly what it was. But I think we were 4 talking -- you were talking about sharing the matching 5 funds with different entities. 6 MS. KIRBY: That's correct. 7 COMMISSIONER BALDWIN: Kerr County being 8 one. Who are the other ten? 9 COMMISSIONER MOSER: That's going to come 10 up. 11 MR. THOMAS: The other nine are Kerrville, 12 City of Ingram, Hunt ISD, Ingram ISD -- 13 COMMISSIONER BALDWIN: Thank you. 14 MS. KIRBY: We have a couple of unique ones 15 though will be Shiner -- 16 MR. THOMAS: Schreiner University, and 17 Peterson Regional. 18 COMMISSIONER BALDWIN: I mean if you're 19 getting them why stop there? 20 MS. KIRBY: Those are eligible. 21 MR. THOMAS: They're eligible because 22 they're non profits. 23 JUDGE POLLARD: All right. Is there any 24 further comment or discussion? There being none, those 25 in favor of the motion signify by raising their right 55 1 hand. It's four zero, unanimous. 2 Let's go to 1.13. Consider, discuss and 3 take appropriate action to approve letter of agreement 4 between Kerr County and GrantWorks regarding the hazard 5 mitigation planning grant. Mr. Thomas, and GrantWorks. 6 MR. THOMAS: Yes, Sir. Just the approval 7 and for y'all to make GrantWorks do the project. 8 COMMISSIONER MOSER: Move for approval. 9 COMMISSIONER BALDWIN: Second. 10 JUDGE POLLARD: Been moved by Commissioner 11 Moser, seconded by Commissioner Baldwin to approve the 12 letter of agreement between Kerr County and GrantWorks, 13 regarding the hazard mitigation planning grant. Any 14 further comment or discussion? 15 COMMISSIONER BALDWIN: I have a question, or 16 a question and a point. In the letter, second paragraph 17 700 East Main. We're not East Main. 18 MS. KIRBY: I'll put a correction on that if 19 that's the address on it. 20 COMMISSIONER BALDWIN: Just plain old Main. 21 JUDGE POLLARD: 700 Main. 22 MS. KIRBY: Okay. 23 COMMISSIONER BALDWIN: In the beginning of 24 the third paragraph, it talks about the consultant's 25 compensation is a fixed fee for basic services. What is 56 1 the fixed -- what is thee fixed fee? 2 MS. KIRBY: It's the one on page 1 of 3 attachment B. 4 COMMISSIONER MOSER: Twenty-five percent of 5 the grant. 6 MS. KIRBY: And so at the top you'll see 7 what it is that we have outlined for the County. And 8 each part, and then a part of that will be documenting 9 in kind, which will also help with the match portion of 10 either your's or the participant's, but this tells you 11 what it is. But the total grant that we're looking at 12 based on the numbers of participants is a hundred and 52 13 thousand, and then the total match is 38 thousand. Out 14 of that -- 15 COMMISSIONER BALDWIN: Okay. Okay. I never 16 did find that. 17 MS. KIRBY: You didn't find it -- 18 COMMISSIONER BALDWIN: Wait. Don't get me 19 off on a bunny trail here. Let me stay on course 20 because I could have a couple questions about that, and 21 it's not in this particular one. The fixed fee, I do 22 not see a fixed fee. 23 MS. KIRBY: If you look at attachment B -- 24 COMMISSIONER BALDWIN: Attachment B. 25 MS. KIRBY: Page one. 57 1 COMMISSIONER BALDWIN: Page one. Clerk 40 2 dollars. 3 MS. KIRBY: That's an hourly rate. If you 4 look at the top it's based on the number of 5 participants, and then the county's fee is 80 thousand. 6 So what we do is we combine it all and then we split the 7 match between the participants. So it's based on the 8 number of participants that actually sign the interlocal 9 agreement. 10 COMMISSIONER MOSER: That's what each 11 participant is paying. I think what you're asking for 12 is what's GrantWorks fee, flat fee. 13 COMMISSIONER BALDWIN: Flat fee. 14 MS. KIRBY: It's a hundred and 52 thousand 15 if all of those participate. That's what we would -- it 16 would cost to write the new plan. 17 COMMISSIONER MOSER: Okay. 18 MS. KIRBY: That's what we're putting in for 19 the grant, uh-huh, is that amount. 20 COMMISSIONER BALDWIN: So it's a hundred and 21 50 thousand if everybody participates? 22 MS. KIRBY: If everybody participates. It 23 depends on who all signs the interlocal -- 24 JUDGE POLLARD: Well, they've indicated they 25 are participating haven't they, or they're going to? 58 1 MS. KIRBY: They verbally agreed. 2 MR. THOMAS: They verbally agreed. I have 3 some responses from e-mail that they will participate. 4 All the interlocal agreements have been reviewed by the 5 County Attorney, they've been sent out, it's just a 6 matter of them calling me to pick them up. 7 MS. KIRBY: So once we know who it is then 8 we can get a firm amount to submit for the grant. And 9 those interlocal's must be included in your application 10 packet to the state. 11 COMMISSIONER BALDWIN: In this sentence 12 contingent upon award the County agrees to pay the 13 consultant a not-to-exceed fee of 80 thousand dollars. 14 MS. KIRBY: For the County and 8 thousand 15 per participant. 16 COMMISSIONER BALDWIN: Okay, so I guess we 17 oughta get my -- I need to get my adding machine out. 18 So here we are at 80 thousand and fixing to go over 19 that. 20 JUDGE POLLARD: I think what she said is 21 that's the total fee. The County is the qualifier and 22 then these other participants share in that, they pay 8 23 thousand, and so we only pay 8 thousand. 24 COMMISSIONER BALDWIN: And that is -- and 25 part of that is in kind as well? 59 1 MS. KIRBY: It can be. We're going to track 2 that for you because you've requested that. And then 3 our fee is based on that minus the in kind, so it can be 4 adjusted. 5 COMMISSIONER BALDWIN: Thank you. 6 JUDGE POLLARD: Any further questions or 7 comments? 8 COMMISSIONER REEVES: Has County Attorney 9 looked at the letter. 10 MRS. STEBBINS: I have, yes, Sir. 11 COMMISSIONER REEVES: Any comment? 12 MRS. STEBBINS: No, Sir. 13 JUDGE POLLARD: Any further questions or 14 comments? There being none, those in favor of the 15 motion signify by raising your right hand. It's four 16 zero, unanimous. 17 1.14 consider, discuss and take appropriate 18 action to appoint the County Judge as the chief 19 executive officer and authorizing representative to act 20 in all matters in connection with the hazard mitigation 21 grant; commitment of the County to the 25 percent local 22 matching funds to secure and complete the hazard 23 mitigation planning grant. Mr. Thomas. 24 MR. THOMAS: Again, this is pretty much a 25 formality, Judge. You're pretty much designated as the 60 1 chief executive officer in all matters for the County, 2 so we'll have to have your signature. 3 JUDGE POLLARD: Somebody authorized to sign 4 the papers. 5 MR. THOMAS: Yes, Sir. 6 COMMISSIONER MOSER: Let me ask the 7 attorney, is that the right thing in all matters, do we 8 have any problem with that, related to this? 9 MRS. STEBBINS: No, Sir. I think that 10 sometimes you'll need him to sign. 11 COMMISSIONER MOSER: So it's okay with you. 12 MRS. STEBBINS: Yes. 13 COMMISSIONER MOSER: Okay, good enough. 14 Don't have any other questions. Move for approval. 15 COMMISSIONER BALDWIN: Second. 16 JUDGE POLLARD: Moved by Commissioner Moser, 17 seconded by Commissioner Baldwin to appoint the County 18 Judge as chief executive officer and authorizing 19 representative to act in all matters in connection with 20 the hazard mitigation grant; commitment of the County to 21 the 25 percent local matching funds to secure and 22 complete has hazard mitigation planning grant. Is there 23 any further questions? If not, those in favor of the 24 motion signify by raising your right hands. It's four 25 zero, unanimous. Anybody want a break yet? 61 1 COMMISSIONER LETZ: Let's get the next two 2 done. 3 JUDGE POLLARD: Let's do the ten o'clock 4 one. 5 COMMISSIONER LETZ: No, no, no. 15 and 16. 6 JUDGE POLLARD: All right. All right. 1.15 7 consider, discuss and take appropriate action to allow 8 Kerr County to enter into interlocal agreements with 9 other entities to participate in the County's hazard 10 mitigation application and plan; specify the agreed upon 11 match to be provided by each, and execute the 12 agreements. 13 MR. THOMAS: Again, like we talked about a 14 few minutes ago, we have ten participating jurisdictions 15 in Kerr County. Kerrville, City of Ingram, ISD -- 16 Ingram ISD, Center Point ISD -- 17 JUDGE POLLARD: Peterson. 18 MR. THOMAS: Peterson Regional, Schreiner 19 University, and I'm leaving out -- and Tivy, Kerrville 20 ISD. 21 COMMISSIONER BALDWIN: Can we get the 22 appraisal district in there? 23 MR. THOMAS: I made recommendations to the 24 two ISD's as well and never heard back from them. They 25 could have participated as well. 62 1 COMMISSIONER BALDWIN: So what this is is -- 2 this is -- 3 MR. THOMAS: I'm sorry, the other one is 4 UGRA. 5 COMMISSIONER BALDWIN: When we do the 6 agreement this verbiage in here specified the agreed 7 upon match to be provided by each. It's just another 8 time for us to say that we agree that we're going to 9 participate financially, etc.? 10 MR. THOMAS: With those each individual 11 jurisdictions, yes, Sir. 12 COMMISSIONER BALDWIN: It just seems kind of 13 funny that this sentence keeps popping up. 14 COMMISSIONER MOSER: It's in each one of the 15 agreements that they'll each pay 38 hundred dollars. 16 MS. KIRBY: Yeah. But they have to sign it 17 and then you have to agree to sign that interlocal as 18 well. So it has to be signed by the City and the County 19 or the other entities. 20 COMMISSIONER LETZ: So is there an 21 interlocal yet? 22 MRS. STEBBINS: No, Sir, there's no 23 Interlocal yet. It has been drafted by GrantWorks and 24 presented to me, and I made a couple of changes. And 25 it's -- 63 1 MR. THOMAS: It's in the hands of the other 2 jurisdictions, I'm just waiting on signatures. 3 MRS. STEBBINS: And your approval. 4 COMMISSIONER MOSER: So, this motion's to 5 enable us to enter into the interlocal agreements for 6 all other entities. 7 MRS. STEBBINS: Correct. 8 COMMISSIONER LETZ: But the interlocal won't 9 come -- this is approving it and then giving the Judge 10 authority to sign it when it's done? 11 MRS. STEBBINS: Yes. 12 JUDGE POLLARD: And the County Attorney's 13 already approved the interlocal agreements. 14 MRS. STEBBINS: Yes, Sir. 15 JUDGE POLLARD: Okay. 16 COMMISSIONER MOSER: I'd like to comment on 17 one thing, and that's to Dub. This is -- this is a 18 fairly complex process. Dub got in and drank from a 19 fire hydrant here. And this is no little trivial task 20 in what he did in going around and talking and educating 21 each one of these entities personally, and -- from the 22 City. 23 MR. THOMAS: Roger. 24 COMMISSIONER MOSER: Yes, Roger Lampman. 25 And I want to commend you for that, and Roger. Is Roger 64 1 here? I don't think Roger's here. But good job and 2 important things. 3 MR. THOMAS: Thank you. 4 MS. KIRBY: The benefit for the city and the 5 participants is they can apply for their own grants 6 without having the County to apply in their behalf. So 7 it works to their advantage as well. So they -- if they 8 wanted a warning siren, they could apply for it 9 themselves because they participated in that plan. 10 COMMISSIONER MOSER: Right. So I move for 11 approval that we enter into the interlocal agreements 12 with the other parties. 13 COMMISSIONER BALDWIN: Second. 14 JUDGE POLLARD: Been moved by Commissioner 15 Moser, seconded by Commissioner Baldwin that Kerr County 16 enter into interlocal agreements with other entities to 17 participate in the County's hazard mitigation 18 application and plan, and to specify the agreed upon -- 19 the match to be provided for by each, and authorizing 20 County Judge to sign same. Any further discussion or 21 comment? 22 COMMISSIONER BALDWIN: I've got a question, 23 or two, maybe three. Now, on the application for 24 Federal assistance, the 424 form, number 15, the 25 applicant 38 thousand dollars. Correct? 65 1 MR. THOMAS: Correct. 2 COMMISSIONER BALDWIN: You see that. And 3 then if I turn back over here, this cost estimate page 4 several pages back, the local match is 38 thousand and 5 12 cents. 6 MR. THOMAS: I got your 12 cents in my 7 pocket. 8 MS. KIRBY: It's slightly different, because 9 when you're adding it to mileage and different things, 10 it's slightly different when you go in and try to break 11 it down. 12 COMMISSIONER BALDWIN: I really don't have a 13 problem with that at all. But I do that's this next 14 one, the interlocal participation agreement, parties 15 agree that the participant shall provide three thousand 16 800 dollars, so what are we doing? Are we taking the 17 three thousand 800, and then ten entities, is that where 18 we're coming up with this -- 19 MS. KIRBY: That's correct. 20 COMMISSIONER BALDWIN: -- 38 thousand and 21 12 cents. 22 MR. THOMAS: Yes, Sir. 23 COMMISSIONER BALDWIN: And it's on the 24 record that he's going to come up with the 12 cents out 25 of his pocket. Okay. That about does it for me. 66 1 JUDGE POLLARD: Anybody else have any 2 questions or comments? 3 COMMISSIONER BALDWIN: That was a big one, 4 wasn't it? 5 JUDGE POLLARD: Those in favor -- 6 COMMISSIONER BALDWIN: But at least I 7 understand what we're doing now, okay. 8 COMMISSIONER MOSER: You woke up. 9 JUDGE POLLARD: There's a motion. Signify 10 by raising your right hand. It's four zero, unanimous. 11 1.16. Consider, discuss and take 12 appropriate action to execute the hazard mitigation 13 planning grant application packet for submission to the 14 Texas Division of Emergency Management's hazard 15 mitigation grant program. 16 MR. THOMAS: Yes, Sir. 17 COMMISSIONER MOSER: So move. 18 MR. THOMAS: Never mind. 19 COMMISSIONER LETZ: Second. 20 JUDGE POLLARD: Been moved by Commissioner 21 Moser, seconded by Commission Letz, that we execute the 22 hazard mitigation planning grant application packet for 23 submission to the Texas Division of Emergency Management 24 hazard mitigation grant program. Is there any further 25 comment or questions? If not, those in favor of the 67 1 motion signify by raising their right hands. It's four 2 zero, unanimous. There is a timed -- thank you very 3 much. Appreciate it. Now we can have a ten-minute 4 break. 5 (Break) 6 JUDGE POLLARD: All right. It's about 10:23 7 a.m. and the Kerr County Commissioners' Court is back in 8 session on this July 11th, 2016. 9 Item 1.17 has been passed. 10 Item 1.18 consider, discuss and take 11 appropriate action regarding South Texas blood and 12 tissue doing blood drive August 3, 2016, in the 13 courthouse parking lot from 11 a.m. to 5:30 p.m. 14 COMMISSIONER LETZ: Move for approval. 15 COMMISSIONER BALDWIN: Second. 16 JUDGE POLLARD: Been -- was that you that 17 moved? Been moved by Commissioner Letz and seconded by 18 Commissioner Baldwin that we allow the South Texas 19 blood -- approve the South Texas blood tissue 20 organization doing a blood drive on August third, 2016 21 in the county courthouse parking lot, from 11 a.m. to 22 5:30 p.m. Is there any further comment question or -- 23 MS. LANTZ: And Tim usually helps organize 24 that. 25 MR. BOLLIER: I'll take care of it. 68 1 COMMISSIONER REEVES: And he will continue 2 to help organize that. 3 MR. BOLLIER: I always do. 4 JUDGE POLLARD: Any further comments or 5 questions of any kind? Those in favor of the motion 6 signify by raising their right hand. It's four zero, 7 unanimous. Pshhhuu -- went by. 8 Item 1.19 consider, discuss and take 9 appropriate action to approve Kerr County group health 10 renewal plan for upcoming 2016 and '17 plan year and 11 have the County Judge sign same. Dawn Lantz. 12 MS. LANTZ: You should have the backup for 13 our renewal for our health from the Texas Association of 14 Counties. Basically because this is a big part of our 15 budget, we bring it in front of the Court to see what 16 they're going -- or what the Court's going to allow to 17 the employees to pay as their portion. I do have a 18 handout here as far as what the coverages are and what 19 we do pay for employees and what the employees do pay. 20 And we need to also decide if we're going to continue to 21 pay retirees insurance as well, a portion of it, for our 22 new plan year. 23 Our dental went down. Last year it was 2432 24 per employee, this year it's going to be 2252, so we did 25 get a reduction. And we had zero percent increase, 69 1 which is great to hear. We had no medical insurance 2 increase this year for our employees or any of the 3 Departments. 4 COMMISSIONER BALDWIN: That's a good thing. 5 JUDGE POLLARD: Okay. Anything else? 6 COMMISSIONER REEVES: And the retirement, 7 what are we currently doing, Mrs. Lantz? 8 MRS. LANTZ: The employee only pays two 9 hundred and 50 dollars of the 595.04, and the County 10 pays the rest. And that is specific for the Blue Cross 11 Blue Shield plan now. I'll be bringing back the retiree 12 over 65, it'll probably be after October, because the -- 13 it won't renew until January, and those retirees also 14 pay 250 and the County picks up the difference. That's 15 a different plan, that's United Health Care through TAC. 16 COMMISSIONER REEVES: And that's what we're 17 currently doing now is what you're saying? 18 MS. LANTZ: Yes. 19 COMMISSIONER LETZ: Say that again. How 20 much of the total is the County paying? 21 MS. LANTZ: The difference of the 595.04, so 22 three -- 23 MRS. DOSS: 34504. 24 MS. LANTZ: The employee pays 250 per 25 retiree. 70 1 COMMISSIONER MOSER: Should this be part of 2 the budget process, or why are we doing this? 3 MS. LANTZ: Because this has to be approved 4 by August first and back to TAC for our open enrollment, 5 because we start our fiscal year October first. And so 6 every year we bring this to the Court in July. 7 COMMISSIONER BALDWIN: And when is open 8 enrollment? 9 MS. LANTZ: It will be in August. 10 COMMISSIONER BALDWIN: And the month of 11 August. 12 MS. LANTZ: Yes, Sir. 13 COMMISSIONER BALDWIN: This August. 14 COMMISSIONER LETZ: Dawn, on this handout 15 with the -- 16 MRS. DOSS: Oh, that's mine. 17 COMMISSIONER LETZ: That the next one? 18 MRS. DOSS: That's just a -- 19 COMMISSIONER LETZ: Oh, it's an agenda item. 20 MRS. DOSS: Yes, it's part of this agenda 21 item. It's part of the analysis for budget. 22 COMMISSIONER LETZ: So look at the second 23 page. If the County did not subsidize the dependent 24 coverage there would be a savings of almost 500 thousand 25 dollars. Am I reading that correct? 71 1 MRS. DOSS: Yes. If we didn't pay any 2 dependent coverage. 3 COMMISSIONER LETZ: And then on the next 4 page a hundred dollar decrease would yield -- is that 5 per dependent? 6 MRS. DOSS: No. That's if we -- if we 7 decrease by a hundred dollars what we were paying for 8 each different kind of dependent coverage. 9 COMMISSIONER LETZ: That would save 98 10 thousand, and then a fifty dollar decrease would be -- 11 okay. What part of the -- what's the amount of the -- 12 or how much do we pay of the dependent coverage right 13 now? 14 MRS. DOSS: If you look at the sheet that 15 Dawn gave you -- 16 MS. LANTZ: Look at the bottom it says 17 deductions for medical, it breaks it down, employee 18 amount and then the total with the County pays would be 19 to the left. 20 MRS. DOSS: For employees the county would 21 pay a hundred percent. For employee and spouse the 22 County pays $943.00 and employee pays two hundred and 23 50. For employee and child the County pays 883, and the 24 employee pays two hundred and fifty. For employee and 25 family the County pays $1,460.60. The employee pays 72 1 four hundred and fifty. There's also a special benefit 2 for if a married couple work at the county and they have 3 children, then the County pays 150 dollars extra, right, 4 in addition to the employee-child coverage. 5 COMMISSIONER REEVES: So -- but when you're 6 saying that the employee coverage, are we mandated to 7 pay that? 8 MRS. LANTZ: Not -- not a hundred percent. 9 COMMISSIONER REEVES: Not a hundred percent. 10 MS. LANTZ: No. That's up to the Court. 11 That's always just been a -- they've always -- 12 COMMISSIONER REEVES: That's a benefit. 13 MS. LANTZ: -- provided the employee a 14 hundred percent coverage and everybody else -- 15 MRS. DOSS: We're mandated to offer. 16 MS. LANTZ: Yes, we're mandated to offer, 17 but not to pay it at a hundred percent. 18 COMMISSIONER REEVES: So right now when 19 we're talking about what we'll pay and everything -- I'm 20 trying to find one that's got easy math. The employee 21 and spouse, the employee is five hundred and 95 dollars 22 of that, and the spouse is about that as well, is 23 that -- 24 MRS. LANTZ: Yes. 25 COMMISSIONER REEVES: -- pretty close? 73 1 MRS. LANTZ: $1,193.04. 2 COMMISSIONER REEVES: And so we're paying -- 3 well, they hold out 250. 4 MRS. LANTZ: Correct. 5 COMMISSIONER REEVES: For the spouse, and 6 the County pays 350 for the spouse. 7 MRS. LANTZ: Uh-huh. 8 COMMISSIONER MOSER: Where is that summary 9 you're looking at from, Brenda? 10 COMMISSIONER LETZ: It was in our box. 11 COMMISSIONER MOSER: It's not in our backup? 12 MRS. DOSS: Jody is getting your's. 13 COMMISSIONER MOSER: Okay. 14 MRS. LANTZ: Because we have so many 15 employees that come off and on the plan, we cannot 16 determine who's going to put their family on, who's 17 going to put their children on, who's going to put their 18 spouse on. The only real number we have is for the 19 employee only. So that's where the big cost difference 20 is for the admissions that we have, and we've always 21 been one of our things is we offer great benefits to the 22 employees and their dependents. 23 MRS. DOSS: And if an employee comes on 24 midyear at that point they may be replacing an employee 25 that only had employee coverage, but then when a new 74 1 employee starts they may put their whole family on so it 2 is very difficult to try to budget and gauge. 3 MRS. LANTZ: What that dollar amount's going 4 to be. 5 MRS. DOSS: Yes, and also during open 6 enrollment, I believe at that time they can change. 7 MRS. LANTZ: If they add their family on or 8 not. 9 COMMISSIONER BALDWIN: So how do you handle 10 that budget? 11 MRS. DOSS: We just have to -- that's why we 12 have to average per employee. We have to try to budget 13 an average per employee. And last year we had 19 people 14 on with family coverage. This year we have currently 15 27. It increases every year, which makes the average go 16 up. Last year our average was 9 thousand dollars; now 17 we're at 9 thousand two hundred dollars monthly. 18 COMMISSIONER LETZ: I'm in favor of the 19 coverage the way it is. 20 COMMISSIONER REEVES: I tend to agree with 21 you, Commissioner, especially with a year where there 22 may be no COLA that we have talked about. And then if 23 they -- if we turned around and bumped the insurance up 24 some more, that'd be a major bite to our employees' 25 pocketbooks, and well there's some significant savings 75 1 in there, I think we do retain some employees because 2 it's a benefits that we do currently offer. Sometimes 3 our compensation is not as high as some of the other 4 ones in the area, but our benefits tend to overshadow 5 that. 6 COMMISSIONER MOSER: Let's see. We're going 7 to have another -- we have our last budget workshop on 8 July 18th. 9 MRS. DOSS: Yes, Sir. That's when we have 10 the salaries and -- 11 COMMISSIONER MOSER: Okay, that's when we 12 have all that. And then this has to be to TAC by August 13 the first, and we have another Commissioners' Court on 14 July the 25th, so why wouldn't we be considering this on 15 July 25th? 16 MRS. LANTZ: We just try to get everything 17 in, like last year I did it on the first of July. 18 COMMISSIONER MOSER: I know, but I think it 19 comes with salary and compensation and budget. This is 20 a big -- this is a big item. So yeah, I understand what 21 you're saying, trying to get it in early, but it seems 22 it's a critical element of the whole discussion on 23 budget. So is that feasible? 24 COMMISSIONER BALDWIN: But on the other 25 hand, Commissioner, what if we know what we want to do, 76 1 just go ahead and do it. 2 COMMISSIONER MOSER: Well, I agree with 3 that, but I don't know what we want to do relative to -- 4 this is a budget item. 5 COMMISSIONER BALDWIN: Sit back over there 6 and watch us vote. 7 COMMISSIONER MOSER: Okay. 8 COMMISSIONER LETZ: And I understand what 9 you're saying Commissioner, but I think that at some 10 point you've got to start taking things off the list, 11 and I think that our benefit, this portion of our 12 benefit's package is critical. And to me comes above -- 13 comes above -- before a COLA discussion comes up. You 14 know it's hard to -- there's a lot of moving pieces, but 15 this is a big piece of it. 16 COMMISSIONER MOSER: It's a big piece. And 17 so my fundamental question is, is it an impact, maybe an 18 impact, to wait until the 25th? 19 MRS. LANTZ: I mean the numbers are what the 20 numbers are. 21 COMMISSIONER MOSER: I understand, but it's 22 a part of the budget though. 23 MRS. LANTZ: I understand that as well, but 24 I don't know what Brenda budgets for insurance. She has 25 to do it per person. And we have -- we have people 77 1 leaving, we have people coming on. So until -- it 2 changes on a daily -- 3 COMMISSIONER MOSER: I understand, I 4 understand. 5 JUDGE POLLARD: All right. Is there a 6 motion? 7 COMMISSIONER REEVES: I'll make a motion to 8 authorize the County Judge and any other parties to sign 9 in the group health renewal plan for upcoming 2016-17 10 plan year with no changes to our current offering. 11 COMMISSIONER BALDWIN: Second. 12 JUDGE POLLARD: It's been moved and seconded 13 that we approve the Kerr County group health renewal 14 plan for upcoming 2016 and '17 plan year and have the 15 County Judge sign same. And as I understand it that the 16 same rates that we have now -- 17 COMMISSIONER REEVES: Same deductions -- 18 JUDGE POLLARD: -- same deductions that we 19 currently we have had. 20 MRS. LANTZ: Including the retirees. 21 COMMISSIONER REEVES: Including the 22 retirees. That may be a funny question to ask you, but 23 do you include the retirees? 24 COMMISSIONER BALDWIN: I'm not going to use 25 it so whatever y'all want to do is what we should do. 78 1 JUDGE POLLARD: All right. Any further 2 questions or comments about it? 3 COMMISSIONER LETZ: Question, just to go 4 over it. Our insurance -- the rate is staying the 5 same -- 6 MRS. LANTZ: Yes. 7 COMMISSIONER LETZ: -- for the employees? 8 MRS. LANTZ: Yes. Our dependents as well. 9 The only change there was was our dental went down. And 10 they pay the employee pays a hundred percent of the 11 dependent where we don't cover anything. 12 COMMISSIONER LETZ: Right. And then on the 13 retirees, there is a slight increase or an increase on 14 part of it? 15 MRS. LANTZ: No, it remains the same. The 16 only thing that's a difference the post 65 which is 17 United Health Care will come before the Court, but it 18 won't come before the Court until October because the 19 renewal's in January. 20 COMMISSIONER LETZ: Okay. So the cost of in 21 our budget is the same? 22 MRS. LANTZ: Yes. 23 JUDGE POLLARD: Any further questions or 24 comments? There being none, those in favor of the 25 motion signify by raising your right hands. It's -- and 79 1 those opposed like sign. 2 COMMISSIONER MOSER: Just because I would 3 like to see it on the 25th. 4 JUDGE POLLARD: It passed with three votes 5 in favor of the motion, one opposed for the reason that 6 Commissioner Moser stated. 7 All right, let's go onto item 1.20 consider, 8 discuss and take appropriate action regarding schedule 9 and possible locations for the recycling trailer. 10 Commissioner Reeves. 11 COMMISSIONER REEVES: Thank you. If you'll 12 look in your backup material, there is a sample press 13 release, we still got some blanks to fill in on it. 14 Jody, I think writes very good press release, I can't 15 say more. She'll continue to write a very good one, I 16 hope. My proposal is in the backup, I guess -- just a 17 minute. Tim has got the trailer tires fixed, 18 everything. Any other work you gotta do the floors are 19 done? 20 MR. BOLLIER: It's all done, it's ready to 21 go. 22 COMMISSIONER REEVES: So it's getting close. 23 We gotta finish getting the title transferred 24 officially. But my proposal would be starting the first 25 Wednesday of each month -- or the first Wednesday of 80 1 each month it would be placed at a location in Precinct 2 1, it'd remain there until the following Tuesday. The 3 reasoning behind these dates, most of our holidays are 4 Mondays, and that way picking it up on a Monday would 5 mess up everybody's scheduling. I have confirmed mine 6 for the -- which would be on the 4th Wednesday of each 7 month, it would be the Methodist Church in Hunt. 8 There's also a list of what will be accepted 9 and what won't be accepted. The reasoning of what is 10 accepted and is not accepted is simply it came from what 11 the landfills stated that they would take. And then so 12 many instances the maintenance staff will be taking it 13 to the landfill. I imagine when they're on the west end 14 of the County they can stop at Scrap Solutions with 15 that. I know the people in Hunt are very excited that 16 the trailer's getting back there. I don't know where 17 y'all may want to put it. That's your location in your 18 respective precincts, and I think we need to come up 19 with an idea of where you would like them in those 20 precincts. 21 COMMISSIONER MOSER: You want to do that now 22 or want to do that with Tim? 23 MR. REEVES: Well, Jody would like to get it 24 in the press release. I don't see where we need to -- 25 I think it's up to each individual Commissioner 81 1 personally, unless County Attorney thinks we need a 2 court order to where you would want it placed. You know 3 your precinct more than I know it. 4 COMMISSIONER MOSER: So we'll try and do it 5 today. 6 COMMISSIONER REEVES: That's what I would 7 like to do. 8 COMMISSIONER MOSER: Good idea, I agree. 9 COMMISSIONER REEVES: And then the 10 occasional time when there's a 5th Wednesday, this would 11 allow Tim and the staff, if there's any minor repairs or 12 maintenance, it can be parked at the recycling center 13 slash new maintenance yard for repairs, and what have 14 you. So this is what we have. And I think it would be 15 very, very good benefit for the community. 16 COMMISSIONER LETZ: I think the -- initially 17 because of how the population is distributed in my 18 precinct, I think probably let my week go to Center 19 Point in Precinct 2, because the bulk of the population 20 is really the City of Kerrville City limits, and they've 21 already got their system. The only other property 22 possibly over toward Cypress Creek but I can't get ahold 23 of them today, I know. So initially, you know -- 24 COMMISSIONER MOSER: You want to talk about 25 where now? 82 1 COMMISSIONER REEVES: If you want to. 2 COMMISSIONER MOSER: Yeah, I'd like to. 3 I've been thinking about this, and I haven't gotten a 4 lot of input from residents, but I think the Lion's Park 5 if that's okay with Tim, to put this, rather accessible, 6 there's lots of room in the parking lot to do that. 7 MR. BOLLIER: We can do that. 8 COMMISSIONER MOSER: Okay. At least we can 9 start there, is that okay with you? I think putting 2 10 and 3 together is a good idea. So okay, very good. And 11 thank you for this, I think this is a good move. As a 12 matter of a fact awhile ago I got a call from somebody 13 in the precinct thanking, really appreciating that this 14 is being done. Sorry that glass wasn't included, but 15 that's the way it is at the landfill. And the other 16 thing I think, this is really good for the trailer by 17 being able to separate the items, recycle items. 18 Because I wonder the dumpsters you put things in out at 19 the landfill now, for people in the County, everything 20 goes in to one dumpster whether it's cardboard, or tin 21 or iron or papers or whatever. I doubt that anybody 22 separates all that stuff. So, this is -- this is a good 23 recycling. 24 COMMISSIONER REEVES: And once again, I said 25 it two weeks ago, but I've been trying to get something 83 1 through and see when experience counts, Number 1, I 2 thank you for being able to get the ball moving. 3 COMMISSIONER BALDWIN: You're very welcome. 4 JUDGE POLLARD: There's a motion? 5 COMMISSIONER REEVES: Do we need any action 6 on this? 7 MRS. STEBBINS: Not necessarily. If Jody is 8 going to put out a press release on the locations and 9 where they will be by week. I've already approved that 10 use of it. It was just an opportunity to discuss where 11 you wanted it a particular week. 12 JUDGE POLLARD: So no action on this item? 13 MRS. STEBBINS: Correct. 14 JUDGE POLLARD: All right. Let's go to 1.21 15 consider, discuss and take appropriate action to 16 authorize County Judge to sign the engagement letter 17 accepting the Arbitrage Rebate Compliance consulting 18 services BLX Group, LLC, for the 2012 certificate of 19 obligations. Brenda. 20 MRS. DOSS: Yes, Sir. I had -- the County 21 Attorney has reviewed the engagement letter. This is 22 for consulting services so that they would be able to 23 give us an opinion on our 2012 bonds, so to review the 24 investments and tell us whether we were in compliance or 25 not. 84 1 COMMISSIONER REEVES: Is this something you 2 feel we need to do -- 3 MRS. DOSS: Yes, Sir. 4 COMMISSIONER REEVES: -- to stay out of 5 problems with the appropriate people? 6 MRS. DOSS: Yes. And I spoke with our bond 7 Council and also the financial advisor and they both 8 agreed that they thought this would be good to do. 9 Mainly because the Texas Water Development Board bond 10 we did not start to use them until December of 2014, and 11 also the interest rate on those are very low, which is 12 very close as to what our investment is. 13 COMMISSIONER LETZ: Okay. Move for 14 approval. 15 COMMISSIONER BALDWIN: Second. 16 JUDGE POLLARD: Commissioner -- was it Letz? 17 COMMISSIONER LETZ: Yes. 18 JUDGE POLLARD: Okay. Commissioner Letz 19 moved for approval on item 1.21 to take appropriate 20 action to authorize the County Judge to sign the 21 engagement letter accepting the Arbitrage Rebate 22 Compliance consulting services with BLX Group LLC for 23 2012 certificate of obligations. Any further comment or 24 discussion? There being none, those in favor of the 25 motion signify by raising your right hands. It's four 85 1 zero, unanimous. Your's was up? All right. 2 Item 1.22 consider, discuss and take 3 appropriate action regarding the 2017 Kerr Central 4 Appraisal District operating budget. I note that we 5 have two distinguished gentlemen in the crowd here that 6 relate to that. Mr. Coates. 7 MR. COATES: Hello. 8 JUDGE POLLARD: Wish to address the Court? 9 MR. COATES: Certainly. 10 COMMISSIONER BALDWIN: Distinguished 11 gentlemen? 12 JUDGE POLLARD: It's better than 13 extinguished. 14 MR. COATES: Distinguished did you say? I 15 have Charles Lewis with me. He is y'alls' 16 representative and also our chairman, he's backup, you 17 know. Our budget for 2017, proposed budget of course, I 18 think y'all have copies, the net increase of about three 19 percent. There's a lot of work put into this thing. 20 The Board went over line item by line item, with each 21 and every expenditure, and felt like that this was about 22 as lean as they could get. And I know y'all are having 23 some difficulties with y'all's budget as well. The 24 Judge was at our meeting, budget hearing meeting, on 25 Thursday and gave us a rundown on what y'all were going 86 1 through. And I certainly -- I certainly understand the 2 difficult times. I think one of the usual line items 3 that brings the most attention is salaries. We did not 4 give a COLA, but there is a two percent merit, which 5 basically includes people that are being brought along 6 to a higher position, or added responsibilities, things 7 along that nature. It's not necessarily across the 8 board thing, not everybody will get it. Just the ones 9 that are deserving. 10 COMMISSIONER MOSER: Does that go into a 11 full two percent of everything and distributed, or the 12 two percent limit per employee. If there -- 13 MR. COATES: No, it's everything. 14 COMMISSIONER MOSER: Okay. It's everything. 15 So it goes into a pool -- 16 MR. COATS: Right. The end of the year 17 we'll sign the raises, merit raises after the valuations 18 are done. 19 COMMISSIONER MOSER: And you said that this 20 is -- I was looking for it in here. It's a three 21 percent increase over last year's budget? 22 MR. COATES: Overall, yes, Sir. 23 JUDGE POLLARD: Please note that in one of 24 the schedule here, I think 2000 -- 11 thousand and 40 25 dollars of the increase, that three percent increase 87 1 being $25,565.00, 11 thousand and 40 dollars of that 2 increase has to do with employee medical insurance. And 3 that's something they don't have any control over. 4 MR. COATES: And hopefully it's not going to 5 be that high, we're so early in the year. It's hard to 6 get a firm price from the medical people. We've had a 7 couple surgeries and people been sick. And we only pay 8 for the employees; we do not pay for their family or 9 dependents or anything like that. It's just the 10 employees. 11 JUDGE POLLARD: So the biggest difference is 12 of that 25 thousand dollars is just a little over half 13 of it. 13 thousand 500 dollars is in salaries, he's 14 already addressed here. It's not a big increase. 15 COMMISSIONER MOSER: No, it's not. 16 COMMISSIONER REEVES: You adding any new 17 employees? 18 MR. COATES: No, Sir we're not. 19 COMMISSIONER REEVES: When was the last time 20 you did add any employees? 21 MR. COATES: I'd have to look at my records, 22 but it's been several years. In fact we cut down the 23 number of employees at one point. Technology has come 24 along, very helpful. 25 JUDGE POLLARD: Making it more efficient. 88 1 MR. COATES: Definitely, and make us work 2 harder, too at the same time, but -- the pictometry 3 which the County I think participates in has been a 4 great help. We're able to locate properties that are 5 out in the County, we don't have access to a lot of the 6 times. And actually able to determine in a lot of cases 7 how they're constructed, what type building they are. 8 So it's really been an added thing. One thing we added 9 this year was an extra program to the -- to the 10 pictometry, which is called change finder. And it 11 automatically goes out and searches for changes. It 12 doesn't always pick up new ones, it also can pick up 13 ones that have been torn down, so it works both ways. 14 Of course, we have more new ones than we do ones that 15 are torn down typically, but that's been a big help. 16 COMMISSIONER REEVES: So even with the 17 growth we're seeing, the building we're seeing, new 18 commercial, you didn't add any new employees? 19 MR. COATES: No. We contract that out. We 20 have contractors. And that's working really well. Very 21 happy with the company that we're contracting with. 22 Done a excellent job. 23 COMMISSIONER BALDWIN: But there has been an 24 increase in parcels and -- 25 MR. COATES: Yeah, parcel increases gone up 89 1 a little bit, not huge, you know. We're lucky in that 2 Kerr County has steady growth, you know, and not like 3 some of these counties down along the corridor that have 4 10, 12, 15 percent increases. So we're tend to run 5 about three to five percent. Once it gets over five 6 percent business picks up, during the ARB time, during 7 the protest time. But lately it's been running about 8 three percent. 9 JUDGE POLLARD: In the words of Justin 10 McDonald, the secretary of their board when I was there, 11 he said, Judge, we have scrubbed this budget down, and 12 and we got it about as scrubbed as we can get it. And 13 so that's what he said. Let me also tell you just an 14 interesting thing that subject matter of maybe a grant 15 for purposes of helping them pay for the cost of their 16 new building and acquisition of land and all came up 17 during their board meeting, and you got GrantWorks card 18 there, did you? 19 MR. COATES: Both of them. 20 JUDGE POLLARD: Both of them. And I'm sorry 21 you weren't here a little bit earlier because GrantWorks 22 was making a pretty good -- 23 MR. COATES: I got it. 24 COMMISSIONER MOSER: They're still here. 25 They're out in the hall. 90 1 JUDGE POLLARD: And they can help you, if 2 there are grants available, and they're trying to get 3 grants maybe to build that building and all, which would 4 decrease the taxing entities having to pay that amount. 5 And we're looking for ways to help. 6 Any further comments or questions about this 7 matter? 8 COMMISSIONER BALDWIN: I'm going to make a 9 comment, if nobody else in the audience is going to. 10 Commissioners' Court on occasions fairly rarely does 11 something smart and good, and here we actually had to 12 hit the ball out of the park. That's when we found 13 Chuck Lewis to do some things for us, and this is his 14 second round for us. Several years ago the 911 system 15 like to put us all in the grave. And we found Chuck 16 Lewis. I think Commissioner Letz went and found him, 17 and brought him in, and that thing was cleaned up in 18 short order. And he's been a super representative for 19 us on your board and I just -- you going to pay me now 20 or later? But it's -- we greatly appreciate your 21 service, Sir. 22 MR. COATES: I was going to say this is the 23 hardest working board that I've ever had. They're about 24 to work me to death. Okay. No, it's a good thing, it's 25 a real good thing, especially with the building project 91 1 that's going on. I had a lot of expertise to draw from. 2 JUDGE POLLARD: The other thing I learned 3 that you might be interested in, at their board meeting 4 that already two of the taxing entities being the City 5 of Kerrville and the City of Ingram have already said ya 6 to their budget. And so they're about a little better 7 than ten percent down the road on getting approval for 8 it. Anything else? 9 COMMISSIONER BALDWIN: I move to approve the 10 budget. 11 COMMISSIONER REEVES: I second. 12 JUDGE POLLARD: Been moved my by 13 Commissioner Baldwin, seconded by Commissioner Reeves 14 that the budget for the Appraisal District be approved 15 as presented, and that for the year 2017 operating 16 budget. Any further comments or questions? There being 17 none, those in favor signify by raising your right hand. 18 It's four zero, unanimous. Now you're a little further 19 down the road. 20 MR. COATES: Thank you, Judge, and I 21 appreciate you coming to our meeting. I think you're 22 the first County Judge that's ever attended one of our 23 hearings on a budget hearing. 24 JUDGE POLLARD: It was interesting. I was 25 glad to be there. 92 1 MR. COATES: I'm glad to have your input. I 2 wish we had more of a taxing entity heads that would 3 come in and tell us their point of view. 4 JUDGE POLLARD: Thank you very much. 5 Okay, item 1.23 consider, discuss and take 6 appropriate action to approve amendment to the Kerr 7 County policy for the sale or lease of County real 8 property by sealed bids or sealed proposals, court order 9 number 35529. Heather Stebbins. 10 MRS. STEBBINS: If you'll remember back in 11 March the Court adopted a policy for the sale or lease 12 of real property. Since then we've realized there was a 13 bit of an problem, at least in logistics with not 14 allowing the Airport Board to lease real property 15 without the Court's approval or with going through the 16 process that y'all adopted. Generally the Airport Board 17 has an agreement with us from their ability to lease the 18 real property without the Court's approval. But it was 19 discovered that they don't have -- well, I don't 20 believe they have the same authority when it relates to 21 property that doesn't -- isn't served for aviation 22 purposes. And so I've just requested an amendment, and 23 it's the definition of a designated representative, so 24 that includes the Kerrville-Kerr County Airport Board 25 as that designated representative when it applies to 93 1 property that's not used for aviation purposes. 2 COMMISSIONER MOSER: I so move. 3 COMMISSIONER LETZ: Second. 4 JUDGE POLLARD: Been moved by -- 5 MRS. DIANE BOLIN: May I ask one question, 6 please. We take sealed bids on property that comes to 7 us for tax sales. It is included in this or am I still 8 doing the sealed bids for us? 9 MRS. STEBBINS: You're still doing the 10 sealed bids for us. 11 JUDGE POLLARD: It was moved by Commissioner 12 Moser, seconded by Commissioner Letz that we approve the 13 designation of the Kerrville Airport Board as an agent 14 for leasing something as it relates to serving aircraft? 15 MRS. STEBBINS: No, Sir. It is for property 16 that doesn't -- isn't used for aviation purposes. They 17 are in control of property out there that in part 18 belongs to the County that isn't used for aviation 19 purposes, and so it doesn't fit under the exception that 20 they generally have control. 21 JUDGE POLLARD: So the motion as I stated 22 would be for property that is not used for aviation 23 purposes. 24 MRS. STEBBINS: Yes, Sir. 25 JUDGE POLLARD: Otherwise the motion will be 94 1 correct, is that correct? 2 COMMISSIONER LETZ: Yes. 3 MRS. STEBBINS: Yes, Sir. 4 JUDGE POLLARD: Is there any further comment 5 other discussion or question? There being none, those 6 in favor of the motion signify by raising your right 7 hand. It's four zero, unanimous. 8 COMMISSIONER MOSER: Thank you, Heather. 9 JUDGE POLLARD: All right. Now we go to pay 10 some bills. 11 COMMISSIONER BALDWIN: There's another item. 12 MRS. GRINSTEAD: We can't do the addendum 13 number 24 until 11:30 or later. 14 COMMISSIONER LETZ: I'll move to pay the 15 bills then, Judge. 16 JUDGE POLLARD: Is there a second? 17 COMMISSIONER BALDWIN: Second. 18 JUDGE POLLARD: Been moved by Commissioner 19 Letz and seconded by Commissioner Baldwin that we pay 20 the bills as submitted. Any comments or questions? 21 COMMISSIONER BALDWIN: I just want to point 22 out there's a lot of lawyers getting rich here. Always. 23 JUDGE POLLARD: Well, let me just respond 24 that their rate that they're getting paid here is 70 25 dollars an hour, when their normal rate outside of 95 1 public service here is probably two hundred or two 2 hundred and 50 dollars an hour, so I'm not sure they're 3 really getting very rich over that, okay. 4 COMMISSIONER MOSER: I will go along with 5 Commissioner Baldwin. 6 JUDGE POLLARD: Okay. Heather, say that? 7 MRS. STEBBINS: Of course. 8 JUDGE POLLARD: Any further comments or 9 questions?. Those in favor of the motion signify by 10 raising their right hand. It's four zero, unanimous. 11 4.2 budget amendments. Any? 12 MRS. DOSS: Yes, Sir, we have 11. And these 13 are mostly interdepartmental transfers, line item 14 transfers. We have a couple as you can see, group 15 insurance, we're beginning to have to move that around. 16 We have it over budgeted. We budget -- we allocate for 17 each employee, and at the end of the year we quite often 18 have to move it from one department to the other to 19 align it correctly. 20 COMMISSIONER LETZ: Move for approval. 21 JUDGE POLLARD: Second? 22 COMMISSIONER REEVES: Maybe. I have a 23 question. 24 MRS. DOSS: Okay. 25 COMMISSIONER REEVES: Budget amendment 11, 96 1 Road & Bridge, insurance proceeds going into contingency 2 when it look like the contingency got a lot of money. 3 What's going on? 4 MRS. DOSS: When we get insurance proceeds, 5 which are unexpected, we have to set up a budget to be 6 able to spend those. And they spend any of their 7 repairs for insurance out of the contingency line item 8 so we set up a new budget. This was for the Road & 9 Bridge facility out at Ingram that was damaged by hail. 10 COMMISSIONER REEVES: Okay. 11 JUDGE POLLARD: A second? 12 COMMISSIONER REEVES: Then I'll second. 13 JUDGE POLLARD: All right, been moved by 14 Commissioner Letz, seconded by Commissioner Precinct 4, 15 that the budget amendments be approved as submitted. 16 Any further discussion or comment? There being none, 17 those in favor of the motion signify by raising their 18 right hand. It's four zero, unanimous. 19 All right. Late bills. 20 MRS. DOSS: There are none, Sir. 21 JUDGE POLLARD: Don't need a motion on that 22 then. 23 Approve and accept monthly reports. 24 COMMISSIONER REEVES: Yes, Sir. I have ten 25 of them. Animal services monthly report June, 2016. 97 1 Environmental Health monthly report June, 2016. 2 Environmental Health quarterly report for April to June, 3 2016. Constable Precinct 2 monthly report June 2016. 4 J.P. 1, 2, and 3 monthly reports June, 2016. No report 5 from 4? No report for 4. Okay. Constable Precinct 3 6 monthly report for April and May, 2016. County 7 Treasurer payroll approval for month ending June, 2016. 8 Constable Precinct 4 monthly report June, 2016. No 9 County Clerk report this round? Have we missed it? Do 10 we know when we'll get it? 11 MRS. MOUSER: Sometime this week. 12 COMMISSIONER REEVES: Are we pushing on 13 quarterly reports. 14 MS. SOLDAN: Yes, they'll be in by the end 15 of this month. 16 COMMISSIONER REEVES: So we still got a 17 little time? 18 MS. SOLDAN: Yes. We do still have some 19 time. 20 COMMISSIONER REEVES: Thank you. Move to 21 approve as submitted and signed as needed. 22 COMMISSIONER LETZ: Second. 23 JUDGE POLLARD: Been moved by Commissioner 24 Reeves, seconded by Commissioner Letz to approve all the 25 reports as submitted, and that were read into the record 98 1 by Commissioner Reeves. Any further comment or 2 questions? Those in favor signify by raising your right 3 hands. It's -- you guys in favor of that? 4 COMMISSIONER LETZ: Yeah. 5 JUDGE POLLARD: It's four zero. 6 All right, Auditor's reports. 7 MRS. DOSS: There are none, Sir. 8 JUDGE POLLARD: 5.1 reports from 9 commissioners and liaison committee assignments or 10 anything? 11 COMMISSIONER MOSER: I got something. Just 12 something's happening this week out at the airport. We 13 have Commissioner Letz and myself, and I notice the 14 Mayor's here. Airport Board some things going on 15 regarding the leases, which we just passed. The airport 16 planning committee which meets every quarter, and then 17 we have discussion on the interlocal agreement between 18 two members of City Council, and Commissioner Letz and 19 myself. So hopefully we'll get the interlocal agreement 20 agreed to. So that's the activity out there. 21 JUDGE POLLARD: Very good. Anybody else 22 have anything? 23 COMMISSIONER REEVES: I had an e-mail -- I 24 don't remember if it was last night or this morning from 25 Jake out at the event center. It was a very busy 99 1 weekend. They had Kerr Fest for two nights and pretty 2 well attended. Saturday he said they had a private 3 event or a reunion or something at River Star, a wedding 4 in the Event Center, and the rodeo going on, and he's 5 managed to keep everything moving. And Sunday, turn 6 around and had a goat sale. So the whole part of it a 7 busy weekend, and he was able to have several of the 8 events going at the same time. So I think that's a very 9 positive. 10 JUDGE POLLARD: It seems like that's exactly 11 what the place is designed to do and the hope that it 12 would do. And it seems to be very -- it's very 13 successful. I'm pleased to hear that. Okay. Anybody 14 else have anything? 15 COMMISSIONER BALDWIN: Well, it's kind of 16 lonesome without Rusty, isn't it? 17 JUDGE POLLARD: It is. I'm sure he would 18 have something to say, but he's on vacation. 19 COMMISSIONER MOSER: That's the reason we're 20 through at 11:05. 21 JUDGE POLLARD: All right. Reports from 22 elected officials and department heads, anybody? Okay. 23 Reports from boards, commissions and 24 committee, anybody? City/County joint projects or 25 operations reports, or any other reports? Nobody 100 1 standing up or putting their hand up, so I guess 2 we're -- is there anything for closed session? 3 MRS. STEBBINS: No, Sir. 4 JUDGE POLLARD: Executive. Okay. 5 COMMISSIONER BALDWIN: What's the issue with 6 11:30? Why is it 11:30? 7 MRS. GRINSTEAD: Because it came in about 11 8 or 11:15 on Friday, because to meet the 72 hours we had 9 to post it after that. 10 COMMISSIONER LETZ: We have a workshop. 11 Workshop at 11. Let's recess that one until 11:30. 12 JUDGE POLLARD: Recess the workshop? 13 COMMISSIONER LETZ: No; recess our meeting. 14 And then we can come back about 11:30. 15 JUDGE POLLARD: Okay. The 11:30 item on the 16 agenda then is going to be recessed until 11:30, is that 17 right? All right, we'll recess until then. 18 JUDGE POLLARD: All right. Thank you very 19 much. 20 (Workshop Road & Bridge) 21 JUDGE POLLARD: All right. Let's recess for 22 a little bit and take care of the 11:30 item, which is 23 Mrs. Bolin. 24 MRS. DIANE BOLIN: Two weeks ago my 25 bookkeeper put in her notice, so I moved a girl up in my 101 1 office and trained her. And the bookkeeper's last 2 day -- the bookkeeper's last day was last Wednesday. 3 The girl that we trained call in sick on Thursday and 4 gave me the resignation as of effective Friday, so I 5 have two positions open that I need to get filled. They 6 are budgeted. 7 COMMISSIONER LETZ: I move for approval. 8 COMMISSIONER MOSER: Second. 9 COMMISSIONER BALDWIN: Second. 10 JUDGE POLLARD: Been moved by Commissioner 11 Letz and been seconded by somebody over here -- was it 12 Commissioner Baldwin? 13 COMMISSIONER MOSER: Yeah. 14 JUDGE POLLARD: That you be authorized to 15 fill those the vacant positions, that are budgeted. Any 16 further discussion or questions about it? There being 17 none, those in favor of the motion signify by raising 18 your right hands. It's four zero, unanimous. 19 MRS. DIANE BOLIN: Thank you. 20 JUDGE POLLARD: Let's go back to the 21 workshop. We're adjourned. Thank you very much. 22 * * * * * * 23 24 25 102 1 STATE OF TEXAS * 2 COUNTY OF KERR * 3 I, DEBRA ELLEN GIFFORD, the Official 4 Certified Shorthand Reporter in and for the Kerr County 5 Commissioners' Court, do hereby certify that the above 6 and foregoing pages contain and comprise a true and 7 correct transcription of the proceedings had in the 8 above-entitled Commissioners' Court. 9 Dated this the 27th day of July, A.D. 2016. 10 11 /s/DEBRA ELLEN GIFFORD Certified Shorthand Reporter 12 No. 953 Expiration Date 12/31/2016 13 * * * * * * 14 15 16 17 18 19 20 21 22 23 24 25