1 1 2 3 KERR COUNTY COMMISSIONERS' COURT 4 Regular Session 5 Monday, August 8, 2016 6 9:00 a.m. 7 Commissioners' Courtroom 8 Kerr County Courthouse 9 Kerrville, Texas 78028 10 11 12 13 14 15 16 17 18 19 20 21 22 23 PRESENT: TOM POLLARD, Kerr County Judge H. A. "BUSTER" BALDWIN, Commissioner Pct. 1 24 TOM MOSER, Commissioner Pct. 2 JONATHAN LETZ, Commissioner Pct. 3 25 BOB REEVES, Commissioner Pct. 4 2 1 I-N-D-E-X 2 NO. PAGE 3 *** Commissioners' Comments. 6 4 1.1 Consider, discuss and take appropriate 8 action on Program Guidelines for Yard Line 5 Assistance Program, Texas Department of Agriculture for Texas Community Development 6 Block Grant Project 7215045, Pcts. 2 and 3. 7 1.2 Consider, discuss and take appropriate 16 action on various requests (road closures/ 8 park closures/types of events, etc.) from Spectra Management regarding future events 9 at the Hill Country Youth Event Center. 10 1.9 Consider, discuss and approve the 44 appointment of Election Judges and 11 Alternates for the term of one (1) year in accordance with the Texas Election 12 Code Section 32. 13 1.10 Consider, discuss and approve the polling 46 locations in accordance with Chapter 43 14 of the Texas Election Code for the November 2016 election. 15 1.11 Consider and discuss and take appropriate 47 16 action to approve the Central Counting Station Personnel pursuant to Chapter 27 TEC. 17 1.12 Consider and discuss ordering the 2016 47 18 General Election. 19 1.3 Consider, discuss and take appropriate 48 action to declare various items located 20 at the Juvenile Detention Center as surplus. 21 1.4 Consider, discuss and take appropriate 52 action to approve/re-new the contract 22 between Texas Department of State Health and Kerr County for the County Clerk's 23 office to have access to print and process birth certificates and authorize County 24 Judge to sign the contract. 25 3 1 I-N-D-E-X 2 NO. PAGE 3 1.5 Consider, discuss and take appropriate 53 action to approve 2017 Sheriff's and 4 Constables' Fees. 5 1.6 Consider, discuss and take appropriate 54 action to approve in-county expenditures 6 for training on August 10, 2016 for Tax Office employees. 7 1.15 Presentation and discussion of the 60 8 Kerr County Juvenile Board's The First Tee/Texas 4H Golf Challenge Program. 9 Recognition of participants. 10 1.6 Consider, discuss and take appropriate 66 action to approve in-county expenditures 11 for training on August 10, 2016 for Tax Office employees. 12 1.7 Consider, discuss and take appropriate 69 13 action on Resolution supporting a revision to the adoption of the Rural Project Plan 14 under consideration by the Texas Department of Transportation. 15 1.8 Consider, discuss and take appropriate 74 16 action regarding participation and acceptance of a grant in the amount of 17 $22,500 in the County Hog Out Management Program (CHOMP), acceptance of the proposed 18 scope of work and budget; and authorize County Judge to sign appropriate documents. 19 1.13 Consider, discuss and take appropriate 84 20 action on implementation of the burn ban. 21 1.14 Consider, discuss and take appropriate 85 action to approve Holiday schedule, Payroll 22 schedule and Step and Grade for 2016-2017 fiscal year. 23 1.16 Consider, discuss and take appropriate 85 24 action to approve items related to the budget including personnel, insurance, salary and 25 all other expenditure and revenue items. 4 1 I-N-D-E-X 2 NO. PAGE 3 1.17 Consider, discuss and take appropriate 95 action to take a record vote on the 4 proposed 2016 Kerr County tax rate. This will be the combined tax rate for 5 Kerr County and Lateral Roads. 6 1.16 Consider, discuss and take appropriate 96 action to approve items related to the budget 7 including personnel, insurance, salary and all other expenditure and revenue items. 8 1.17 Consider, discuss and take appropriate 100 9 action to take a record vote on the proposed 2016 Kerr County tax rate. 10 This will be the combined tax rate for Kerr County and Lateral Roads. 11 1.18 Consider, discuss and take appropriate 102 12 action to set the dates and times of the two public hearings required for the 2016 13 tax rate for Kerr County and Lateral Roads. 14 1.19 Consider, discuss and take appropriate 103 action to set the date and time for the 15 adoption of the 2016 Kerr County and Lateral Roads tax rate. 16 4.1 Pay Bills. 104 17 4.2 Budget Amendments. 105 18 4.3 Late Bills. 105 19 4.4 Approve and accept Monthly Reports. 106 20 4.5 Auditor Reports. 107 21 5.1 Reports from Commissioners/Liaison 107 22 Committee Assignments as per attachment. 23 5.2 Reports from Elected Officials/Department 107 Heads. 24 25 5 1 I-N-D-E-X 2 NO. PAGE 3 5.3 Reports from Boards, Commissions and 107 Committees. 4 a). City/County Joint Projects or Operations Reports. 5 b). Other. 6 1.20 Consider, discuss and take appropriate 108 action regarding personnel issue. 7 *** Adjournment. 110 8 * * * * * * 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 6 1 JUDGE POLLARD: It's 9 o'clock a.m. on 2 August 8th, 2016. The Kerr County Commissioners' Court 3 is in session, this is a regular session, and we'll 4 start off with Commissioner Baldwin. 5 COMMISSIONER BALDWIN: Okay, if you'd stand 6 and have a word of prayer, then we'll pledge allegiance 7 to the flag. 8 (Prayer and Pledge of Allegiance.) 9 JUDGE POLLARD: This is the part of the 10 agenda where anyone wishing to speak on something that 11 is not on the agenda, not on an agenda item. If there 12 is anyone, please step forward to the podium, state your 13 name and address and limit yourself to three minutes, 14 please. Is there anyone? Once again, is there anyone 15 wishing to speak? 16 There being none, we'll go to the next part 17 of the agenda. This is for Commissioners and the County 18 Judge to use time to recognize achievements of persons 19 in their precinct or to make comments on matters not 20 listed on the regular agenda. Mr. Baldwin. 21 COMMISSIONER BALDWIN: I hadn't achieved 22 anything in the last few years, but I did go by the 23 recycle trailer this morning and did my recycle thing. 24 It was very simple and easy to do. And I put plastic 25 where the paper belongs and the paper where the plastic 7 1 belongs just to see if anybody's working, paying 2 attention to it. But it's sitting over there, and I 3 think through a couple more days, maybe, in this area. 4 MR. BOLLIER: Until tomorrow. 5 COMMISSIONER BALDWIN: Through tomorrow. 6 MR. BOLLIER: 8 o'clock in the morning. 7 COMMISSIONER BALDWIN: Tomorrow. So it's 8 there today on Hayes Street if anyone needs to -- wants 9 to use it while it's here in town. Then it goes to 10 Center Point for two weeks, is the that the way I 11 understand it? 12 MR. BOLLIER: Uh-huh. 13 COMMISSIONER BALDWIN: But anyway it was 14 very convenient and kind of a neat little deal there. 15 That's all I want to talk about today. 16 JUDGE POLLARD: Was there anything else in 17 there? 18 COMMISSIONER MOSER: Nothing. 19 COMMISSIONER BALDWIN: Yes, Sir there's all 20 kinds of stuff in there. Nothing that I could use at 21 home, so I didn't -- 22 JUDGE POLLARD: I have nothing. 23 COMMISSIONER LETZ: Just that notice my red 24 eyes, a little bit of allergies I have in my eyes, so I 25 can see you somewhat; not totally. 8 1 The other thing is is I spent the weekend 2 over at Frio River, which is fun, but it was sad to see 3 the more and more beer cans at the bottom of the river 4 over there. And this morning I drove Monkey Island, 5 Pearson Crossing, whatever you want to call it on the 6 Guadalupe, and it's a whole lot worse than the Frio. 7 And you know I just wish that the paper would put 8 something in there. It's sad we have some of the 9 prettiest crossings that are open to the public and the 10 State up towards Hunt, Schumacher, and Center Point, and 11 Monkey Island. All -- as well as down -- plus Hermann 12 Sons. All good access to the river, and it is just sad 13 the amount of trash that people leave after they go down 14 to use the river over the weekend. So it's a tragedy in 15 my mind, you know, people are so disrespectful to the 16 river. That's it. 17 JUDGE POLLARD: Mr. Reeves. 18 COMMISSIONER REEVES: I have nothing this 19 morning. 20 JUDGE POLLARD: Okay. We go to the first 21 item on the agenda then 1.1 consider, discuss and take 22 appropriate action on program guidelines for Yard Line 23 Assistance Program, Texas Department of Agriculture for 24 Texas Community Development Block Grant Project 7215045. 25 This is in Precincts 2 and 3. Katie Falgoust. 9 1 MS. FALTGOUST: Good morning. So a couple 2 of meetings ago we had presented the guidelines and the 3 draft was approved by the Commissioners' Court. TDA had 4 some feedback after reviewing them, so these are edited 5 guidelines that are a little bit more project specific. 6 They have an application deadline of applicants to 7 submit documentation by December 31st of 2016. And a 8 little bit of additional information about how 9 applicants are going to be processed. So this is very 10 similar to the guidelines again that were approved a 11 couple weeks ago, it's just an edited version. So I 12 wanted to see if anybody has questions. And 13 Commissioner Moser -- 14 COMMISSIONER MOSER: Yeah, I was going to 15 comment on that. Basically what the guidelines are, 16 they're the same as we have in Kerrville South for all 17 six phases, except this has a different characteristic 18 in the fact that the program is phased in Center Point 19 and Comfort area, so that's basically it. 20 So I would move for approval with the 21 changes made, which delineate the fact that it's a 22 phased program. 23 COMMISSIONER LETZ: Second. 24 JUDGE POLLARD: Authorize the County Judge 25 to sign. 10 1 COMMISSIONER MOSER: Authorize the County 2 Judge to sign. 3 COMMISSIONER LETZ: And I have a comment. 4 JUDGE POLLARD: All right. There's a 5 second? 6 COMMISSIONER LETZ: Second. 7 JUDGE POLLARD: All right. It's been moved 8 and seconded that the adoption of the drafted guidelines 9 for the first time public sewer service assistance 10 program for economically distressed residents in 11 accordance with item 1.1 on the agenda, and for the 12 County Judge to have -- authorize to sign same. 13 Has the County Attorney approved this? 14 MS. CHAVEZ: I don't believe the County 15 Attorney's had an opportunity to review the final edits, 16 but if the Commissioners are content with the 17 application as is, we can -- it can be approved subject 18 to the County Attorney's approval, or -- 19 COMMISSIONER MOSER: That sounds good. I'll 20 accept that, subject to the County approval. 21 COMMISSIONER LETZ: I agree. 22 COMMISSIONER MOSER: County Attorney 23 approval. 24 JUDGE POLLARD: Motion's modified then. 25 Both the movant and second agree to that -- 11 1 COMMISSIONER LETZ: Yes. 2 JUDGE POLLARD: -- with that modification 3 contingent upon the County attorney approving it. Is 4 there any further discussion? 5 COMMISSIONER LETZ: The question at our 6 weekly call last week indicated there was discussion 7 with Colonia, and this is the grant that right now only 8 hits certain areas? 9 MS. FALGOUST: That's correct. That's the 10 three Colonia. And then we're working on setting up at 11 Comfort this Friday. 12 COMMISSIONER MOSER: For Friday. 13 COMMISSIONER LETZ: Just so the Court is 14 aware on where we are on this, well it's a little bit 15 different -- well not different I guess. The entire 16 service -- proposed service area has not been designated 17 as a Colonia right now. And this funding and this 18 application only applies to those that have been 19 designated as Colonia. We're going to relook at 20 possibly expanding that later this week. It won't 21 impact this at all. This covers Center Point, Westwood, 22 and Hill River Ranch Estates, which is a good part of 23 the area. But there are a few other areas that in my 24 mind that should be covered or designated, and we just 25 haven't done that, and this was all done years ago. So 12 1 we're looking at that process, or GrantWorks is looking 2 at that process and to see if we can't expand it 3 possibly. 4 COMMISSIONER MOSER: Good point. 5 COMMISSIONER BALDWIN: I have a question. 6 JUDGE POLLARD: Any further discussion or 7 questions? 8 COMMISSIONER BALDWIN: Yeah, I do have one 9 question here. It's on this, at about the 5th page 10 coming in here, program participation requirements. It 11 says all debris, abandon vehicles, and derelict 12 buildings that will interfere with the proposed 13 improvements must be removed prior to the start of 14 construction. What is the definition of a derelict 15 building? Does it -- it says that in there, doesn't it? 16 MS. FALGOUST: Yes. So basically, in order 17 for the connection to be made, it would have to be an 18 area that's here -- yes, they have to be able to put in 19 the connection, so a derelict building, a building that 20 is going to interfere with the location of the sewer 21 line, or the connection. 22 COMMISSIONER BALDWIN: What about Mr. Jones' 23 5th generation smokehouse? 24 MS. FALTGOUST: From that engineering 25 prospective I would assume -- 13 1 MR. HASTINGS: Go around the smokehouse. 2 COMMISSIONER BALDWIN: Go around the 3 smokehouse? 4 MR. HASTINGS: Yes. 5 COMMISSIONER BALDWIN: That's all I need to 6 hear. I've heard it going around the mulberry bush, but 7 this is the first smokehouse I've heard about. 8 COMMISSIONER LETZ: On that issue, not going 9 to show it on this, but other -- on some of the 10 easements we're working on, same situation has come up 11 and we're working with -- we being Tetra Tech and the 12 LAN and GrantWorks, everyone, with these people. These 13 are some sheds may be relocated, some things are being 14 bored under. We're working with the property owners on 15 all these, so nothing's going to be damaged or moved 16 without the property owner's consent. So we're working 17 with each individual property owner as these situations 18 arise. 19 COMMISSIONER MOSER: And also the property 20 owner has the right to accept this grant, put in the 21 connection, or not. So you know they can pay for it 22 themself and go some other way. So -- so that's it 23 so -- 24 COMMISSIONER LETZ: Right. 25 COMMISSIONER MOSER: But yeah, I think 14 1 Jonathan's absolutely correct. We're not there to 2 destroy anything, and work with the property owners in a 3 lot of these, so -- 4 COMMISSIONER LETZ: In fact there's one I 5 believe where there's even a concrete slab been poured, 6 and we're going to pour a new slab for them in a 7 different spot. 8 JUDGE POLLARD: All of these plans are well 9 and good, but the document says if they interfere 10 they're going to be removed. So maybe the document 11 needs to be revised a bit. 12 COMMISSIONER LETZ: The person doesn't have 13 to agree to it. If he doesn't want it removed he just 14 doesn't sign the agreement. 15 COMMISSIONER MOSER: I don't think we ever 16 had out of two hundred we did in Kerrville South, I 17 don't know of any issues that we had on the Colonia 18 grants to make the connections. So pretty good day to 19 face. 20 COMMISSIONER BALDWIN: What turns my mind 21 towards this, is that I remember when we were doing the 22 park rules, and no overnight camping, and I got to 23 thinking about there's families here that have sat down 24 there and fished all night for days. They're not 25 camping, but they're sitting in there fishing all night, 15 1 and we're thinking about telling them that they can't do 2 that anymore, and that's a little bit too much 3 government for me. 4 JUDGE POLLARD: Me too. 5 COMMISSIONER BALDWIN: So I saw that, and 6 I'm sure we'll work through it. I'm not -- I'm not 7 trying to hold this thing up. I'm just saying that we 8 need to be careful with Mr. Jones' smokehouse, 'cuz they 9 smoke their sausage in there and they still smoke it. 10 COMMISSIONER LETZ: I agree with you 11 totally, but there's no requirement that anyone can 12 enter into this agreement. It's their option if they 13 don't want to enter into the agreement they don't need 14 to. 15 COMMISSIONER BALDWIN: Well, I hope there's 16 a remedy other than them opting out of the program. 17 COMMISSIONER LETZ: Right, yeah. 18 COMMISSIONER BALDWIN: Okay, that's all I 19 had, Judge. Thank you. 20 JUDGE POLLARD: All right. Anybody else? 21 COMMISSIONER REEVES: I would just like to 22 comment of the two commissioners down there realize the 23 need to work with the property owners and with good 24 faith, that they will. 25 COMMISSIONER LETZ: Yeah. Yeah. You were 16 1 exactly right on that. 2 COMMISSIONER MOSER: Right. 3 COMMISSIONER LETZ: We get a lot of phone 4 calls. 5 COMMISSIONER MOSER: Yes. 6 JUDGE POLLARD: Anything else? All right, 7 those in favor of the motion signify by raising your 8 right hands. Four zero, unanimous, it passes. 9 COMMISSIONER MOSER: Thanks, Katie. 10 MS. FALTGOUST: Thank you. 11 JUDGE POLLARD: Item 1.2 consider, discuss 12 and take appropriate action on various requests (road 13 closures/park closures/types of events etc.) from 14 Spectra Management regarding future events at the Hill 15 Country Youth Event Center. Hi, Jake. 16 MR. WILLIAMSON: Good morning, Your Honor, 17 Commissioners, thank you. I think I have got quite a 18 few bullet points on this, but I just want to make sure 19 we get through them. What I'm looking to do is request 20 that Riverside Drive be closed for public access on the 21 following dates: September 24th and 25th of this year, 22 as well as October 22nd and 23rd. 23 The reason for this request is we have 24 events scheduled that have large attendance expected, 25 and the hope is to create a one-way traffic pattern so 17 1 that people are not exiting the property back onto 2 Highway 27, and instead of going to Riverside Drive and 3 around to the stoplights for safety concerns. The 4 safety concerns stem from the Trader's Fest that is 5 scheduled during the day, with the stock show fundraiser 6 scheduled at night, as well as a triathlon going down 7 Highway 27 on Sunday the 25th. 8 October 22nd and 23rd is the Fair and 9 Trader's Fest. So the hope is this will also aid in the 10 traffic flow to that so that the events have sole use of 11 Riverside Drive at their discretion for exiting traffic. 12 That's bullet number one. 13 I also request that Flat Rock Park be closed 14 for public use October 22nd and 23rd. This is due to 15 the Fair and Trader's Fest going on that weekend. So we 16 expect a lot of traffic, a lot of people onsite, and we 17 need that space for overflow for show use, including 18 livestock trailers, and whatever other needs for public 19 use. We can park cars there so people can attend those 20 events. 21 Additionally, I ask permission to contract 22 with various religious entities that have approached 23 that would like to use the facilities, either the park 24 or the exhibit hall for events in the future, I want to 25 ask the Court permission to any denomination that is 18 1 approached is allowed to contract and use the facility 2 for events. These will include a church service, cowboy 3 church, revivals, things of that sort, that we can use 4 that space and the County can collect the rent. 5 COMMISSIONER MOSER: Is there anything to 6 preclude us from doing that now? I mean is that 7 something special or -- 8 JUDGE POLLARD: As long as it's at the 9 rates. 10 COMMISSIONER MOSER: Right. 11 MR. WILLIAMSON: I just wanted to ask 12 permission for the Court that -- 13 COMMISSIONER MOSER: Yeah, I don't think -- 14 I don't see anything you need for that. 15 COMMISSIONER BALDWIN: Well, a couple years 16 ago, there was a request for a church to use the old 17 Union Church, use it on a permanent basis. 18 COMMISSIONER MOSER: Oh, permanent okay. 19 COMMISSIONER BALDWIN: Every Sunday kind of 20 thing, and we said no to that. I don't know if this is 21 a takeoff of that or what. 22 COMMISSIONER LETZ: I think it brings up a 23 good point. Not church-type events, but other type 24 events that we may not want out there. And I'm a little 25 bit of an impact of this, I have no problem with 19 1 approving this. But I'm looking at County Attorney's 2 office maybe look at that and see where we stand on 3 other types of rallies that we may or may not, or if we 4 can regulate them, and -- 5 JUDGE POLLARD: What other types did you 6 have in mind? 7 COMMISSIONER LETZ: Klan rally. Klu Klux 8 Klan, something like that. I mean I don't know and I 9 don't know if we can or cannot, but I can think of other 10 types as well. 11 JUDGE POLLARD: A satanic church. 12 COMMISSIONER LETZ: Yeah. 13 COMMISSIONER MOSER: Nazis. 14 JUDGE POLLARD: Nazis. 15 COMMISSIONER LETZ: So anyway that's just a 16 question for us to have something where we can create a 17 policy if we need to. 18 MS. CHAVEZ: I can look into it, but rule of 19 thumb is if you're going to open it to one, you open it 20 it to all. But that's just kind of the rule of thumb. 21 COMMISSIONER LETZ: I mean -- I don't know. 22 Maybe we'll look into it a little bit more. 23 MS. CHAVEZ: I'll be happy to look into it. 24 COMMISSIONER LETZ: But it's a -- it's a 25 discussion that -- I can think of some events that I'd 20 1 rather not have out there. 2 JUDGE POLLARD: Maybe midget wrestling. 3 COMMISSIONER MOSER: Well, I heard about 4 that. 5 JUDGE POLLARD: Hey, did you go to it, it 6 was a lot of fun, man. 7 COMMISSIONER REEVES: I tend to agree with 8 Commissioner Letz, where I've got no problem in some of 9 your backup, you know, you talk about one of the 10 methodist churches, I'm all for it. But I can only see 11 where you're coming from, there may be some groups that 12 I'm not all for, and I don't want to get in trouble or 13 be forced into allowing something that probably 95 14 percent of this County doesn't believe in. But having 15 to allow it, and I think it's a sick world that when we 16 have to deal with something like that, but I don't want 17 to be forced into allowing something like that, that we 18 don't want. As far as Methodist church or any other 19 church, Presbyterian, anybody, it's great with me. 20 COMMISSIONER MOSER: So to keep it straight, 21 Jake has the authority, or we can lease it to anybody 22 that comes in at the rate right now. 23 COMMISSIONER LETZ: Right. 24 COMMISSIONER MOSER: Unless we change it, 25 okay. 21 1 COMMISSIONER REEVES: And I'd like the 2 County on this one item, let the County Attorney at 3 least brief us on what it might be. 4 COMMISSIONER MOSER: On the one item with 5 the Methodist church? 6 COMMISSIONER REEVES: No. With -- 7 JUDGE POLLARD: Churches in general. 8 COMMISSIONER REEVES: Well, just limiting it 9 to churches. But what is our exposure, County Attorney 10 and/or attorneys could come back maybe at the next 11 meeting and brief us on something like that part of it. 12 MS. CHAVEZ: Specifically, can you -- you're 13 discussing wanting to brief on the exposure or can 14 you -- 15 COMMISSIONER REEVES: What we're looking at 16 because I'd like to be able to rent it to them. The 17 common part of me says go ahead and do it. 18 MS. CHAVEZ: Okay, I see. 19 COMMISSIONER LETZ: I don't have any problem 20 with approving this right now, and let the County 21 attorney research it and we can always adjust it later. 22 COMMISSIONER REEVES: That's fine with me. 23 JUDGE POLLARD: There's a lady in the 24 audience that wishes to be heard. Yes, Ma'am, come 25 forward please. 22 1 MS. LEITNER: My name is Anke Leitner, I'm 2 the promoter and organizer of Kerrville Trader's Fest. 3 And I didn't even know that we are talking about a road 4 closure on our September 24th and 25th show. I mean, I 5 just came here because I thought it was about October. 6 Now I'm finding out it's at the September one also. I 7 think I would ask -- like to ask the Court to postpone 8 the final decision on that until Jake and me have a 9 chance to talk about it, because there was no 10 communication between the two of us for especially the 11 September, very limited for the October, was the October 12 basically. We were told that the Fair was going to move 13 to our date without our approval, and basically we were 14 just presented with the fact that this is what we have 15 to deal with. 16 But back to September, we have our car show 17 going on that month, what is benefitting the wounded 18 warriors and veterans, helping veterans program, and I 19 have to get some more details on that because that might 20 interfere with our traffic coming in and out of the park 21 for our car show, what is scheduled for September 24th. 22 So I would like to ask the Court not to rule on that 23 today before Jake and me have a chance to actually even 24 talk about it. Because like said I never even heard 25 anything about the September road closure, and with the 23 1 October I'm still not a hundred percent in agreement 2 with that. 3 COMMISSIONER LETZ: Road closure just -- 4 there is not -- it's to control public traffic going 5 through that area, the roads are not closed to people 6 using the event. It's closed to the public for people 7 driving up and down the road. 8 MS. LEITNER: Well, the thing is is see like 9 especially for October since the Fair got moved to our 10 day without our approval, we already have an issue over 11 parking. Our vendors are already supposed to park down 12 near Flat Rock, what is a huge burden on them. Also 13 it's a huge financial burden on us, because we would 14 have to basically hire a shuttle service. The next 15 thing is the parking what we would have available for 16 our visitors is very limited to hardly none, that would 17 be another problem. Same thing with September, coming 18 in only from one road. Most people do take the road 19 from the Loop 34; not from the other end. That being a 20 one way road might create a problem for us. It also 21 might create a problem for our car participants to come 22 in and participate in the car show and also the 23 followers being able to park. 24 JUDGE POLLARD: Jake, would you like to 25 address these issues? 24 1 MR. WILLIAMSON: Yes. It's as Commissioner 2 Letz said, I'm requesting a closure for public traffic. 3 The show would still have access and ability to use that 4 road as they please, it's just hoping that we can limit 5 the people driving through that road. That way we have 6 the use so these issues actually are improved, not 7 impeded. 8 COMMISSIONER REEVES: And I feel on the 24th 9 and 25th with triathlon, I believe it'll be the bicycles 10 coming through there on one of those days. Just from a 11 safety standpoint of exiting the grounds we need to have 12 flow of traffic going back to River Road. And I visited 13 with Jake on this, and this is a safety issue more than 14 anything because if you've been by -- I'm sure 15 Commissioner Moser has, maybe all of us, when the 16 triathlon's going on the bicycles are coming, they've 17 got it down to one lane, or one lane blocked. And so 18 this is -- this is a safety issue. And we -- we can't 19 expose any more, and I think about funneling the traffic 20 back out to the controlled intersection and light, and 21 even some of the other intersections without lights, I 22 know with triathlon uses off duty police, Sheriff's 23 office, what have you for directing traffic, it will be 24 safer for everybody involved. 25 MS. LEITNER: All I am asking is just to 25 1 postpone the final decision on that, then maybe Jake 2 discussed it with you, he did not discuss it with us in 3 any way. It's the first time that I'm even hearing 4 about it. Since we are organizing that event down there 5 and Jake can confirm that over the last two months where 6 we have the event we had quite an attendance. I thought 7 it would be at least more than fair to even inform me 8 about that. 9 COMMISSIONER REEVES: Well, I think that's 10 something you and Jake can visit with outside this. But 11 I don't see any problem looking out for the safety of 12 everybody that's going to be in Kerrville, especially 13 the 24th and 25th. 14 MS. LEITNER: Well, I think the safety issue 15 might be also what is for my people attending my event, 16 and my participants that attend my event; not only the 17 triathlon as well. 18 COMMISSIONER LETZ: I mean for your 19 information, the road's going to be closed before long, 20 period. 21 MS. LEITNER: Okay. 22 COMMISSIONER LETZ: I mean we've talked 23 about it for a long time, but that road is -- needs to 24 be closed so we can do these things and control and 25 funnel traffic for traffic flow and safety concerns. 26 1 But I mean at this point that's what Jake is telling me, 2 that it's still a public road. But it's up to Jake. 3 JUDGE POLLARD: By the way we need to go 4 ahead and put that on the agenda, and consider it, that 5 when we're closing it. 6 COMMISSIONER LETZ: I agree. 7 MR. WILLIAMSON: Right. I was using this 8 request so that I could personally monitor the flow for 9 September, okay, so they could bring that to the agenda 10 to close that road. 11 JUDGE POLLARD: Will you try to work it out 12 with her. 13 MR. WILLIAMSON: Sure, I'll explain the 14 flow. 15 JUDGE POLLARD: And I'd like to say that it 16 sure is nice to have a lot of use of that facility out 17 there, which is -- that these kind of discussions are 18 taking place, I like it. Okay, thank you. 19 COMMISSIONER MOSER: Yeah, one other 20 comment, I think it's a unique period there with the two 21 events happening at the same time, and I think what Jake 22 is doing. But at the same time she's a customer, too, 23 so I think we need to listen to our customers to make 24 sure we're communicating with them. 25 MS. LEITNER: Well, that's the problem. It 27 1 seems like there is no communication whatsoever and if 2 there is communication, basically I'm being told what 3 decisions are already made, and basically I'm just 4 presented with the facts. And I can either accept them 5 or move my event. What is not in my opinion the way it 6 should be. 7 COMMISSIONER MOSER: Well, you're a 8 customer. So I think we need to treat you like a 9 customer. 10 MS. LEITNER: I'm not -- 11 COMMISSIONER MOSER: That facility is a big 12 burden on the taxpayers, it cost a lot of money. 13 MS. LEITNER: And I'm a paying customer. 14 COMMISSIONER MOSER: That's my whole point. 15 You're a paying customer and we've gotta be sensitive to 16 that. 17 MS. LEITNER: Right. 18 COMMISSIONER MOSER: And safety is paramount 19 also. 20 MS. LEITNER: And I mean I totally agree 21 with you, that's how I feel. That's why I'm even 22 speaking, because I do not feel like I'm being treated 23 like a paying customer. Basically I'm just being 24 informed about things, and basically I'm being presented 25 with facts. And that's what I have to deal with. And 28 1 this is not how you can conduct business. I am a 2 business. I am not a non-profit organization. In order 3 for me to be able to continue this event, what I think 4 seems to be very welcomed by the citizens of this 5 community, County, and City and even further out, I mean 6 I have to -- I have to be able to make sure that I can 7 do that financially. 8 COMMISSIONER LETZ: One final comment and 9 I'll turn it over to Jake and he'll handle it and hope 10 he'll work with you. You did make a comment earlier 11 that I do want to point that I disagree with. You said 12 that you use the facility, and you don't discuss. You 13 rent and have rented part of the facility. Just because 14 you rent River Star doesn't give you access to the 15 entire other property, so you -- 16 MS. LEITNER: Yes, I know. 17 JUDGE POLLARD: Or control over it. 18 COMMISSIONER MOSER: Or control over it, 19 right. 20 COMMISSIONER LETZ: So if you need or want 21 to control the whole facility you need to rent the 22 entire facility. 23 MS. LEITNER: Well, I partially agree with 24 you, Sir. Because we in our contract it does say that 25 we have use of the paved parking lot for the purposes of 29 1 parking for our customers. That was the number one 2 deal. That's why we even approached the facility, and 3 I'm sure Jake can confirm that. We would have never 4 signed the contract if we would have not had use of the 5 parking lot for our customers. It was understood that 6 they -- if there are other events that we would have to 7 share the parking lot with that event for the purpose of 8 parking. And so I mean I'm not -- I'm not claiming that 9 parking area. But I want to point out that we did have 10 use of the parking. But part of the reason why the 11 Texas Arts and Crafts Show was not successful anymore, 12 and like I'm just saying parts of it, is there was 13 always an issue with parking, they did not have the 14 parking lot available to them. 15 COMMISSIONER LETZ: They did have it 16 available to them, Ma'am. 17 MS. LEITNER: Well -- 18 COMMISSIONER LETZ: Anyway, that's a 19 different topic. Jake, the question that I do have 20 you mentioned use of the baseball field across the 21 highway. Which part of the baseball field you looking 22 at? 23 MR. WILLIAMSON: I'm looking at possibly the 24 parking area. 25 COMMISSIONER LETZ: The parking on Spur 100, 30 1 or the lot outside of the creek, off of Highway 27. 2 There's two entrances into that facility and two parking 3 lots. 4 MR. WILLIAMSON: I would ask to look at the 5 schedule and see if I could use possibly all of it. The 6 reason being because of the attendance has been good. 7 I'm looking at additional overflow as the last resort. 8 Hopefully we don't have to because then people are 9 crossing the highway. But I do want to look at the 10 schedule and see if there's use of that. 11 COMMISSIONER LETZ: I don't think there's a 12 problem with that. But you need to get with 13 maintenance, because there's certain areas that we 14 definitely need to have blocked off around the fields, 15 and there's water lines, there's lots of things, you 16 know. And I'll get with maintenance about those areas, 17 he knows most of them, too, but we don't want people 18 just driving and parking because there's lots that can 19 be damaged and they need to be on the parking lot. 20 COMMISSIONER MOSER: Those parking lots are 21 always open, right? 22 COMMISSIONER LETZ: There's gates there, but 23 they're open. But if people just start going in there 24 and parking, if they start driving behind the fields, 25 where you could park, there's water lines there that 31 1 could be broken. 2 COMMISSIONER MOSER: I understand what 3 you're saying, I think it's a good point, I'm just 4 raising a question. Parking lots are always open. 5 They're never -- I don't think I've ever seen them 6 closed. 7 COMMISSIONER LETZ: They're locked. 8 COMMISSIONER MOSER: The one off of 27, not 9 the one off of Spur -- 10 COMMISSIONER LETZ: They're both locked. 11 COMMISSIONER MOSER: Okay, all right. Okay. 12 COMMISSIONER LETZ: Okay. 13 JUDGE POLLARD: All right. What's the -- 14 what do you wish to do, guys? 15 COMMISSIONER REEVES: Let's take them, 16 because they're different dates and different times, 17 first I'd make a motion to close Riverside Drive for 18 thru traffic on September 24th and 25th from 9 a.m. to 6 19 p.m., this would be from the southwest corner of the 20 River Star Arts and Crafts Park to the southeast corner 21 of the Hill Country Youth Event Center. 22 COMMISSIONER LETZ: And second. 23 JUDGE POLLARD: Been moved and seconded -- 24 I'm not going to try and repeat all of that. I hope the 25 Court Reporter got that down. But it's been moved and 32 1 seconded for closing on September 24th and 25th, with 2 all the other conditions and limitations that 3 Commissioner Reeves dictated into the record. Is there 4 any discussion -- further discussion, question or 5 comment? There being -- 6 MS. LEITNER: I have one more question. 7 From what point exactly is the road going to be closed 8 at? Because we are using the second gate on the upper 9 area for our portion. 10 COMMISSIONER LETZ: The road is open to you 11 to use for your event. It's closed to thru traffic. 12 MS. LEITNER: I understand that, but you 13 know how people are if they see a closed sign, they 14 think it's closed. 15 COMMISSIONER REEVES: Basically from the 16 gate of the park where it joins the American Legion to 17 the edge of the Youth Event Center property, it's the 18 same area that's been closed for our major events to 19 that facility. 20 COMMISSIONER LETZ: It goes to the dog park 21 entrance. 22 JUDGE POLLARD: What Jake showed you there, 23 did that answer your question? 24 MS. LEITNER: Partially. 25 JUDGE POLLARD: Partially, okay. 33 1 COMMISSIONER REEVES: The same area would 2 close for other events over the years. 3 JUDGE POLLARD: All right. Is there further 4 comment or discussion from the Commissioners' Court? 5 There being none, those in favor of the motion 6 signifying by raising your right hand. 7 MR. BOLLIER: I just got a question, just 8 one quick one. I'm sorry. Did I not hear that we're 9 going to close Flat Rock Park? 10 COMMISSIONER REEVES: We will get to that in 11 a minute. 12 COMMISSIONER LETZ: That wasn't on this one. 13 MR. BOLLIER: Okay. 14 COMMISSIONER REEVES: The second motion I'd 15 like to make, would be closing -- 16 JUDGE POLLARD: The last motion passed 17 unanimously, correct? 18 COMMISSIONER BALDWIN: Yes, Sir. I voted 19 for it. 20 JUDGE POLLARD: Okay, four zero. All right, 21 now go ahead. 22 COMMISSIONER REEVES: And I'd like to close 23 Riverside Drive from the same locations to thru traffic 24 on October 22nd and 23rd, 2016 during the hours of 25 8 a.m. to 6 p.m., and I make that as a motion. 34 1 COMMISSIONER LETZ: Second. 2 JUDGE POLLARD: Been moved and seconded for 3 closure of Riverside Drive, with the same area that 4 covered in the previous motion, for the period of time 5 time from October 22nd to 23rd of the year 2016, from 6 8 a.m. to 6 p.m. Is there further discussion, comment, 7 questions? 8 COMMISSIONER MOSER: I have one question. 9 On the -- when we've had Trader's Fair -- Trader's Fest 10 there, was there an issue with the traffic? 11 MS. LEITNER: Yes. Well, not this time. 12 COMMISSIONER MOSER: Okay. 13 MS. LEITNER: But we had a lot of people 14 coming in, the parking lot was full all the time. And 15 the thing is with the Fair being moved to our weekend in 16 October, the Fair is basically taking three quarters of 17 the whole parking lot and we are only being left with a 18 little space in front of the doors facing River Star 19 Park. And not only -- and we are left with basically 20 350 parking spaces, but that would eliminate all our RV 21 parking for ourselves, what we would use for overnight 22 security and all our vendors. It would eliminate all 23 our vendors' parking, and basically I mean the Fair is 24 having three quarter of the parking lot, and we are 25 being left with a quarter. 35 1 COMMISSIONER MOSER: So is -- but is closing 2 Riverside Drive is that an issue for the parking and the 3 paved parking lot? 4 MS. LEITNER: It's going to be an issue for 5 parking and it's going to be an issue for my vendors 6 being able to set up in the morning. Because our setup 7 goes until 9 o'clock in the morning, and our vendors are 8 actually coming through the back roads and exiting the 9 rear area because otherwise they cannot access the park, 10 because a lot of them have trailers or higher vehicles 11 that will not fit through the entrance. 12 COMMISSIONER MOSER: So Jake, this is not 13 concurrent with -- with the bike event in October? 14 MR. WILLIAMSON: October, no. The amount of 15 people and volume of traffic from Trader's Fest and the 16 Fair. 17 COMMISSIONER MOSER: Was it a problem last 18 time, 19 MR. WILLIAMSON: Had no issue with this. 20 But the hope is in the future to look to close that 21 road. 22 COMMISSIONER MOSER: But that's a different 23 issue? 24 MR. WILLIAMSON: Correct. So what this is 25 is to aid in the safety of the traffic flow, like thru 36 1 traffic. 2 COMMISSIONER MOSER: Was it an issue last 3 time? 4 MR. WILLIAMSON: No. 5 COMMISSIONER LETZ: We've never had both 6 events at the same time. 7 COMMISSIONER REEVES: We have a County Fair 8 going on and Trader's Fest in October. 9 COMMISSIONER MOSER: Oh, I see. I missed 10 the fact that it was with the October Fest. 11 COMMISSIONER LETZ: And traffic wise coming 12 to the stock show, and because of that traffic flow 13 during that time -- 14 COMMISSIONER MOSER: Okay. So both of them 15 have concurrent events with two different -- 16 MR. WILLIAMSON: It's just anticipatory. 17 MS. LEITNER: May I say something? When he 18 signed the contract the three of us actually scheduled 19 on the weekend on the 28th. And I guess Jake got 20 informed about in May that the Fair wants to move the 21 date. We heard about it a week before our June event 22 and were informed about it, and then had a meeting about 23 it, and maybe we were told that the Fair was moving to 24 our weekend, and even though we were supposed to 25 communicate there was no communication four days later 37 1 the Fair made it official that they are moving their 2 event to our event, to the same weekend. So I have -- 3 COMMISSIONER MOSER: So we got two events, 4 we got a safety issue. But it sounds like, Jake, you 5 need to listen to your customers. 6 COMMISSIONER LETZ: There was communication. 7 COMMISSIONER MOSER: Yeah, there was -- 8 COMMISSIONER LETZ: No; there was 9 communication. 10 JUDGE POLLARD: Put some signage out there 11 that says closed to thru traffic but not to attend these 12 or -- of the whatever these events are, and other 13 things. You got to put signs up to make it clear to 14 people. 15 COMMISSIONER LETZ: Jake, just a little 16 background to that. Jake worked for probably at least a 17 month between these organizations one to bring it to 18 Commissioners' Court at one time, and Bob says no you're 19 hired, you solve the problem. And he has been working 20 with both the Fair and Trader's Fest trying to get -- 21 figure out how to work out a solution to what happened 22 with the booking. 23 MS. LEITNER: Well, I disagree with you, 24 Sir, because there was no communication. Every time 25 there was supposed to be communication, it basically we 38 1 were just presented with the fact. Sandra and me were 2 supposed to communicate before the final meeting, but 3 like I said, there was no communication whatsoever. 4 There were meetings, but it wasn't communication, it was 5 basically the facts being told to us. 6 JUDGE POLLARD: Let me tell ya, we gotta put 7 this matter to rest, we got a big agenda here, and we 8 gotta move on. Let me just comment on one thing. 9 Communication's kind of like dancing, it takes two 10 people to do it. 11 MS. LEITNER: You are absolutely correct, 12 Sir. 13 JUDGE POLLARD: And it puts responsibility 14 on both sides to communicate with the other. If there 15 hadn't been any communication maybe then you didn't talk 16 to him and invite it. 17 MS. LEITNER: Yes, I did. 18 JUDGE POLLARD: That's all. We're going to 19 put this to rest. There's a motion on the floor. Any 20 further comments? We're going to vote on this and get 21 this over with. Okay. All right. Those in favor of 22 the motion signify by raising your right hands. It's 23 four zero, unanimous. Thank you. Thank you, Ma'am. We 24 appreciate it. You made your point, okay. 25 COMMISSIONER REEVES: Next I'd like to make 39 1 a motion to close Flat Rock Park to the public use 2 October 22nd and 23rd, 2016 to allow for the Fair and 3 Trader's Fest to use additional space for livestock 4 trailers, vendors and over-flow visitor parking. The 5 road leading to the Dog Park will remain open for public 6 use, and also allow use subject to Maintenance 7 Department approval of the baseball field located on 8 Highway 22nd(sic) for over-flow parking on the same 9 dates during peak times, 11 a.m. to three p.m., and I 10 put that in the form of a motion. 11 JUDGE POLLARD: I think you said highway 12 22nd; you mean Highway 27. 13 COMMISSIONER REEVES: Highway 27. 14 JUDGE POLLARD: Okay. 15 COMMISSIONER REEVES: My apologies. 16 COMMISSIONER LETZ: Second. 17 COMMISSIONER MOSER: Question. So closing 18 the park to public use, the park -- the parking would be 19 primarily in the center between -- 20 COMMISSIONER REEVES: It's just like we do 21 for the stock show and the fair every year. They put 22 the trailers in the center, they still have use to go 23 down to the Dog Park, they have use of the boat dock, 24 it's just like we do at the stock show and have done for 25 the fair every year. 40 1 COMMISSIONER MOSER: Okay, right. But the 2 people can't use picnic areas in that case, the ones 3 along the side of the river and close to the fence. If 4 they're parking in the center, I don't know why -- if 5 they're parking in the center area, I don't know why we 6 keep people from using the picnic benches. 7 COMMISSIONER REEVES: Change that from 8 public use to vehicular access. 9 COMMISSIONER MOSER: Okay. 10 COMMISSIONER LETZ: That's the way it's been 11 done in the past. 12 COMMISSIONER MOSER: So you can still have 13 vehicular access to the Dog Park, so people -- 14 COMMISSIONER REEVES: They can drive to the 15 Dog Park. 16 COMMISSIONER MOSER: And if they're passing 17 the picnic benches they can't stop and use the picnic 18 benches. 19 COMMISSIONER LETZ: Yeah, they can. He 20 changed it to closed to vehicular traffic in the main 21 part of the park. They can walk in. 22 COMMISSIONER REEVES: They can park at the 23 boat dock and walk to the picnic tables. We've never 24 had a problem with it before to my knowledge. 25 COMMISSIONER MOSER: What I'm saying, if the 41 1 road is open to the Dog Park, okay, and it's a quarter 2 of a mile from where you park where the picnic benches 3 are, they can't drive up to the picnic benches, you're 4 not going to park next to the picnic benches, are you? 5 COMMISSIONER REEVES: They probably won't 6 have any room to do it and still be in accordance with 7 our rules, because it's pretty heavy with traffic coming 8 in and out of there. How would you suggest it? 9 COMMISSIONER LETZ: This is the same thing 10 we've done for years. The people can use the park, but 11 the vehicular traffic is limited to parking. 12 COMMISSIONER MOSER: But vehicular traffic 13 all the way to the back of the park. 14 COMMISSIONER LETZ: Right. 15 COMMISSIONER MOSER: To the Dog Park. 16 COMMISSIONER LETZ: Right. Because that 17 part is not used for parking of trailers and -- 18 COMMISSIONER MOSER: I understand, I 19 understand. And it's not used for parking next to the 20 picnic benches either. 21 COMMISSIONER LETZ: I think it -- my 22 understanding is it's more of a safety concern. But 23 this is the way we've done it in the past and it's 24 worked. 25 COMMISSIONER MOSER: I think we need to look 42 1 at that. But anyway, we'll not solve it right now. But 2 I think we can look at that. It's kind of restrictive 3 on people who want to use picnic benches along the 4 river. 5 JUDGE POLLARD: Okay. It's been moved that 6 the Flat Rock Park be closed to -- I think you amended 7 it to state vehicular traffic -- 8 COMMISSIONER REEVES: That's correct. 9 JUDGE POLLARD: -- October 22nd and 23rd, 10 2016 to allow for Fair, Trader's Fest, additional space 11 for livestock trailers, vendors and over-flow visitor 12 parking. The road leading to the Dog Park will remain 13 open for the vehicular traffic. 14 COMMISSIONER REEVES: Yes, Sir. 15 JUDGE POLLARD: All right. It was moved by 16 Commissioner Reeves and seconded by Commissioner Letz. 17 COMMISSIONER BALDWIN: What about the 18 baseball park? 19 COMMISSIONER REEVES: Also included in that 20 was use of the baseball field for parking. 21 JUDGE POLLARD: Okay. All right. Across 22 Highway 27. 23 COMMISSIONER REEVES: Right. 24 JUDGE POLLARD: Is there any further 25 discussion or comment on that motion? 43 1 MS. LEITNER: Yes, I have another question. 2 So is it over-flow parking for our customers as well, or 3 is it just for trailers and vendors? 4 COMMISSIONER REEVES: Over-flow parking for 5 the Kerr County Fair and Trader's Fest. 6 MS. LEITNER: For public use or for -- 7 COMMISSIONER REEVES: For public use, vendor 8 parking and livestock trailers. 9 JUDGE POLLARD: All right. Those in favor 10 of the motion signify by raising your right hands. Four 11 zero, unanimous. Thank you. Another motion? 12 COMMISSIONER REEVES: I'm not sure if we 13 need to refer the October 29th, 2016 event to County 14 Attorney before making a motion or not. I'll leave that 15 up to the rest of you. 16 COMMISSIONER LETZ: I think we have time. 17 It's at the end of October. I mean can we wait two 18 weeks to decide on that one? 19 MR. WILLIAMSON: Yes. I can inform the 20 client that is asking. 21 COMMISSIONER LETZ: That we're inclined to 22 do it. 23 COMMISSIONER MOSER: Right now there isn't 24 anything to preclude. 25 MR. WILLIAMSON: Right. I just wanted to 44 1 ask permission. 2 COMMISSIONER MOSER: Right, there's nothing 3 to say we can't do that. 4 JUDGE POLLARD: Well, I vote my conscious, 5 what my religious beliefs are. 6 COMMISSIONER LETZ: So I guess you can do it 7 because it's not -- 8 COMMISSIONER REEVES: There's nothing 9 stopping you from doing it. 10 MR. WILLIAMSON: Okay. 11 JUDGE POLLARD: All right. Jake, thank you 12 for your time. Are we through with that item 1.2? 13 COMMISSIONER REEVES: I see we have a bunch 14 of 9:30 items. 15 JUDGE POLLARD: We jump to 1.9 since it's a 16 timed one for 9:30, and we're now late by 15, 16 17 minutes. 18 Consider, discuss and approve the 19 appointment of election judges and alternates for the 20 term of one year in accordance with the Texas Election 21 Code Section 32. And I'm not going to read the Spanish 22 part, it's in the agenda. 23 COMMISSIONER BALDWIN: Oh come on. 24 JUDGE POLLARD: Considerar, discutir y 25 aprobar la cita de la Eleccion Juzga y Alterna para el 45 1 termino -- 2 COMMISSIONER BALDWIN: Okay, you're fired. 3 JUDGE POLLARD: You ready to quit? 4 COMMISSIONER BALDWIN: I'm ready to quit. 5 JUDGE POLLARD: All right. Nadene Alford. 6 MS. ALFORD: Thank you. This is the 7 election judges and the alternate judges that y'all 8 appoint for one year. In the attached backup the 9 Republican party gives me names for the judges, and the 10 Democrat party appoints -- gives name for the alternate 11 judges. 12 COMMISSIONER MOSER: So move. 13 COMMISSIONER BALDWIN: Second. 14 JUDGE POLLARD: Been moved by Commissioner 15 Moser and seconded by Commissioner Baldwin, that we 16 approve the appointment of judges and alternates for the 17 term of one year in accordance with the Texas Election 18 Code Section 32. Did I state that correctly? 19 MS. ALFORD: Yes, Sir. These are the 20 polling locations that I recommended to use -- 21 COMMISSIONER LETZ: We have to vote. 22 JUDGE POLLARD: Those in favor of the motion 23 signify by raising your right hand. It's four zero, 24 unanimous. Thank you. Now, go ahead. 25 MS. ALFORD: I got ahead of myself. The 46 1 next is for the polling locations for the November 2 election. These are the ones that I recommend that I 3 have got contracts back on. 4 COMMISSIONER BALDWIN: Precinct 1, this is 5 excellent. This is very good coverage. Thank you. 6 MS. ALFORD: You're welcome. 7 JUDGE POLLARD: Okay. Any further comments, 8 questions or information that you need to furnish us on 9 that? All right. 10 COMMISSIONER BALDWIN: I move for approval. 11 COMMISSIONER MOSER: Second. 12 JUDGE POLLARD: All right. It's been moved 13 for -- all right. It's been moved and seconded by 14 Commissioner Baldwin -- seconded by Commissioner Moser 15 for approval as indicated. Any further discussion or 16 comment? If none, those in favor signify by raising 17 your right hand. It's four zero, unanimous. 18 All right, item 1.10 consider, discuss and 19 approve the polling locations in accordance with Chapter 20 43 of the Texas Election Code for the November 2016 21 election. You want me to read the Spanish again? 22 COMMISSIONER REEVES: We just did that one, 23 Judge. 24 COMMISSIONER BALDWIN: Thank goodness. 25 JUDGE POLLARD: You don't want me to try 47 1 that and butcher it up. Okay. 2 1.11 consider, discuss and take appropriate 3 action to approve the central counting station personnel 4 pursuant to chapter 27 TEC, that's Texas Election Code. 5 Let's see it's Nadene Alford, Judge Michele Schneider, 6 tabulating supervisor Eva Washburn, check in supervisor 7 Mimi Valverde, clerk Cindy Guardiola, clerk Amanda 8 Whitworth, calls to SOS and website John Trolinger. 9 Nadene Alford. 10 MS. ALFORD: These are the people that I 11 would like to work election night, central count when 12 the equipment come in. 13 COMMISSIONER MOSER: So move. 14 COMMISSIONER REEVES: Second. 15 JUDGE POLLARD: Commissioner Moser moved and 16 Commissioner Reeves seconded the motion to approve those 17 people I've read into the record there in item 1.11. Is 18 there any further discussion or comment? There being 19 none, those in favor of the motion signify by raising 20 your right hands. It's unanimous, four zero. 21 Item 1.12 consider, discuss ordering the 22 2016 general election. Nadene. 23 MS. ALFORD: Yes. I would like to order the 24 election for November, for the Sheriff, the Tax-Assessor 25 Collector, County Attorney, Commissioners Precinct 1 and 48 1 3, Constables Precinct 1, 2, 3, and 4, District Judge 2 216th, the District Attorney 198th, and the District 3 Attorney 216th. 4 COMMISSIONER BALDWIN: So move. 5 COMMISSIONER LETZ: Second. 6 JUDGE POLLARD: Been moved by Commissioner 7 Baldwin, seconded by Commissioner Letz for approval of 8 the list that you just read into the record. Is there 9 any further comment or discussion? There being none, 10 those in favor signify by raising your right hands. 11 It's four zero, unanimous. 12 And not ten o'clock yet, so go back to the 13 regular agenda. Item 1.3 consider, discuss and take 14 appropriate action to declare various items located at 15 the Juvenile Detention Center as surplus. Mr. Bollier. 16 MR. BOLLIER: Yes, Sir. You have your 17 sheets up there with all the numbers on -- the ones that 18 did have County tags. There's a lot of stuff out there 19 that I can haul off to recycle and get paid for it, and 20 there's some of it that gets taken to the dump. 21 COMMISSIONER BALDWIN: So -- 22 COMMISSIONER REEVES: So -- excuse me, 23 Commissioner, go ahead. 24 COMMISSIONER BALDWIN: Well, I'm just -- my 25 question of it either goes in the dump or what? I mean 49 1 is there anything that can be sold out of that? 2 MR. BOLLIER: I -- I would have to look at 3 it even harder, Commissioner Baldwin. Let me look at it 4 harder, there might some stuff that -- 5 COMMISSIONER BALDWIN: Pretend I didn't ask 6 the question. 7 JUDGE POLLARD: What about just talking to 8 some dealer, second hand dealer to see -- get somebody 9 to see if they're interested in buying it. Declare it 10 as surplus and sell it to somebody. Let them decide 11 whether or not to throw it in the trash or trash can. 12 COMMISSIONER REEVES: Are we wanting to 13 declare what is surplus only the items that you noted 14 with our tags, or everything on this list? 15 MR. BOLLIER: Everything on that list, 16 Commissioner Reeves. There's some of it that's just got 17 a description on it, but no blue tag number. 18 COMMISSIONER LETZ: I mean, I think there's 19 someone's bound to pay something for this stuff, and 20 save us the labor and the dump fees and all that. I 21 think mostly desks and chairs and file cabinets. 22 JUDGE POLLARD: Broken ones, most of them. 23 COMMISSIONER LETZ: But you know, I don't 24 know how you best advertise for that. 25 MRS. DOSS: I think if it's government 50 1 property you have to offer it to everyone, which means 2 you have to sell it on GovDeals. 3 COMMISSIONER MOSER: Which means what? 4 MRS. DOSS: You have to sell it on Govdeals, 5 or advertise in the newspaper, or -- 6 COMMISSIONER LETZ: Well, why don't we put 7 it on GovDeals as one package, all of it as one, and see 8 if it goes for the highest bid. 9 COMMISSIONER MOSER: There you go. 10 MR. BOLLIER: I can do that. 11 COMMISSIONER MOSER: Why not Tim? 12 MR. BOLLIER: I said I can do that. 13 COMMISSIONER MOSER: Yeah, good. 14 COMMISSIONER LETZ: Put the list on here, 15 take some pictures and say they can come and inspect it, 16 and I'd have a couple of set times for people to come 17 and inspect so you are not running out there five times 18 a day. 19 JUDGE POLLARD: But we do need to declare it 20 surplus, I guess. 21 COMMISSIONER LETZ: I make a motion that we 22 declare the list furnished by the maintenance director 23 as surplus, recommend to put it all on GovDeals to try 24 to sell; if not, dispose of it as he sees fit. 25 COMMISSIONER MOSER: I'll second that. 51 1 JUDGE POLLARD: Been moved by Commissioner 2 Letz, been seconded by Commissioner Moser as stated by 3 Commissioner Letz. I'm not going to try to repeat it. 4 Is there any further comment or discussion about that? 5 If not, then those in favor of the motion signify by 6 raising your right hand. It's four zero, unanimous. 7 All right, very good. 8 1.4 consider -- 9 COMMISSIONER LETZ: On that last one -- 10 Sheriff, what's the timing in getting rid of that stuff? 11 SHERIFF HIERHOLZER: The sooner the better 12 to be honest, because there is going to have to be some 13 remodeling and all that kind of stuff starting in there. 14 COMMISSIONER LETZ: Do we have a month? 15 SHERIFF HIERHOLZER: Oh, yeah we have that. 16 The facility won't be used probably until next July. 17 But there's some remodeling and that that's going to 18 have to go on and get started as part of this, this 19 construction to get it complete by then. 20 COMMISSIONER LETZ: So then say six weeks, 21 have it done by six weeks. 22 MR. BOLLIER: Yeah. There's also -- there's 23 also files and stuff out there that belong to other 24 departments. 25 COMMISSIONER MOSER: But that's not on your 52 1 list. Are they on your list? 2 MR. BOLLIER: No, Sir. I don't touch those 3 files. 4 COMMISSIONER MOSER: That's a different 5 subject then. 6 COMMISSIONER LETZ: Put those on the agenda 7 to get rid of those, okay. 8 COMMISSIONER MOSER: Right. 9 JUDGE POLLARD: All right, let's move on to 10 1.4 consider, discuss and take appropriate action to 11 approve/renew the contract between Texas Department of 12 State Health and Kerr County for the County Clerk's 13 office to have access to print and process birth 14 certificates and authorize the County Judge to sign the 15 contract. 16 MRS. REBECCA BOLIN: Good morning. This is 17 our annual contract to be able to issue birth 18 certificates for children born outside of Kerr County. 19 The County Attorney has reviewed it and approved it as 20 of July 25th. 21 COMMISSIONER BALDWIN: So move. 22 COMMISSIONER REEVES: Second. 23 COMMISSIONER LETZ: Second. 24 JUDGE POLLARD: Been moved by Commissioner 25 Baldwin and y'all were -- 53 1 COMMISSIONER LETZ: Reeves. 2 JUDGE POLLARD: And seconded by Commissioner 3 Reeves to approve/renew contract between Texas 4 Department of State Health of Kerr County for the County 5 Clerk's office to have access to print and process birth 6 certificates and authorize the County Judge to sign 7 same. Is there any discussion, comment, questions? 8 There being none, those in favor the motion signify by 9 raising your right hands. It's four zero, unanimous. 10 1.5 consider, discuss and take appropriate 11 action to approve 2017 Sheriff's and Constable's fees. 12 Miss Bolin. 13 MRS. REBECCA BOLIN: This is also an annual 14 update that we do with the State Comptroller's Office. 15 I've submitted the fees to the Sheriff and all four 16 constable's, there are no changes this year. 17 COMMISSIONER MOSER: What's the basis for 18 establishing the fees? 19 SHERIFF HIERHOLZER: We normally look at 20 what all the 254 counties charge, and everybody kind of 21 holds in line. These fees are what it costs to have a 22 subpoena or an execution, or an eviction, or all those 23 type of filings that's normally done, and they're in 24 line, and they average with all the other counties. 25 COMMISSIONER MOSER: Thank you. Thank you. 54 1 COMMISSIONER BALDWIN: So move. 2 COMMISSIONER REEVES: Second. 3 JUDGE POLLARD: Been moved by Commissioner 4 Baldwin, seconded by Commissioner Reeves to approve item 5 1.5, which is to approve 2017 Sheriff's and Constable's 6 fees as presented. Any further comments or questions? 7 If not, those in favor signify by raising your right 8 hand. It's four zero, unanimous. 9 1.6 consider, discuss and take appropriate 10 action to approve in-county expenditures for training on 11 August 10, 2016 for tax office employees. Miss Bolin. 12 MS. DIANE BOLIN: My office is going to be 13 closed this Wednesday for training. We're going to be 14 doing customer service training recognizing counterfeit 15 money, red flag training for counterfeit titles. State 16 comptroller's going to be here, and in the afternoon 17 we're going to be open to all the dealerships, as well 18 as my employees being there for training on title and 19 registration and all the new laws and updates. It's 20 going to be at the YO, and there is a fee. And because 21 it is training and instead of me closing and taking them 22 someplace else to another County just to get it paid, 23 I'd like to see the money come out of here, and it's 24 roughly a little less than 500 dollars. 25 COMMISSIONER REEVES: What is the money for? 55 1 MS. DIANE BOLIN: It's for employee 2 training. And that's what it would come out of on my 3 budget. 4 COMMISSIONER REEVES: We're paying for the 5 fees? 6 MS. DIANE BOLIN: The fees and they're not 7 going to be leaving at lunch, because the comptroller's 8 going to be running through lunch so it would include 9 their meal same as it would if we were out of County. 10 COMMISSIONER REEVES: So the registration 11 fee. 12 MS. DIANE BOLIN: There's not a registration 13 fee. 14 COMMISSIONER REEVES: Okay. 15 COMMISSIONER BALDWIN: What do you call it 16 then if it's not a registration fee? 17 MRS. DIANE BOLIN: We don't charge 18 registration fees for the training. The people that are 19 coming to do the actual training do not charge us. 20 COMMISSIONER MOSER: So the expense is just 21 for the lunch? 22 MS. DIANE BOLIN: The expense is for the 23 projection, set up of the tables, the water, tea, coffee 24 in the afternoon. 25 COMMISSIONER MOSER: At the YO. 56 1 MS. DIANE BOLIN: Yes. 2 MRS. DOSS: And lunch. 3 MS. DIANE BOLIN: Because nobody's leaving 4 because it's going to run through lunch. 5 JUDGE POLLARD: Is there a fee at the YO 6 other than the cost of the lunch? 7 MRS. DOSS: It's for the set-up fee. 8 MS. DIANE BOLIN: Yes. It's the set-up fee. 9 The set-up fees and for the coffee and tea in the 10 afternoon. 11 COMMISSIONER REEVES: What is our policy? 12 MRS. DOSS: Historically it has been that 13 you only pay if someone has to travel out of the County 14 that the County pays for meals. If they have -- if the 15 employee or official is traveling out of the County; 16 otherwise they get special -- a special court order. 17 JUDGE POLLARD: This is for -- is also for 18 out of County people coming here. 19 MS. DIANE BOLIN: Correct. But we're not 20 paying for their lunch. They're paying their own lunch. 21 This is just for my staff. And we've done it in the 22 past when we've had regional meetings here. Jeanie 23 never brought it to the Court, which I didn't know 24 whether we needed to or not. I went through her and she 25 went ahead and paid for it. 57 1 MRS. DOSS: I suggested that we bring it to 2 the Court. 3 MS. DIANE BOLIN: Which I don't have a 4 problem with. 5 MRS. DOSS: If they traveled out of the 6 County it would, you know, we would pay it and -- 7 COMMISSIONER MOSER: So legally it's okay? 8 MS. DIANE BOLIN: I think it's policy. 9 MRS. DOSS: It's a County policy. 10 MS. DIANE BOLIN: Is more of what we're 11 looking at. 12 COMMISSIONER MOSER: Well, it sounds 13 reasonable that what you're suggesting instead of going 14 out of County, which would pay your -- 15 MS. DIANE BOLIN: If they went to Austin for 16 the training you'd have your hotel as well as the meals 17 and travel. 18 COMMISSIONER MOSER: So move. 19 COMMISSIONER BALDWIN: Second. 20 JUDGE POLLARD: Has been moved by 21 Commissioner Moser, second by Commissioner Baldwin for 22 approval of item 1.6, which is to approve County 23 expenditures not to exceed 500 dollars for the training 24 on August 10th, 2016 for the tax office employees. Any 25 further comment or discussion? 58 1 COMMISSIONER BALDWIN: I have a question. 2 For part of your presentation was -- or part of the 3 presentation out there is going to be being able to 4 recognize fake money -- 5 MS. DIANE BOLIN: And fake titles. 6 COMMISSIONER BALDWIN: And fake titles. 7 Have you been experiencing any of that? 8 MS. DIANE BOLIN: We have not yet, but 9 Bandera County has had several over the last few months. 10 And we got some little blacklights from Fraudfire that 11 we actually -- the County Clerk's office brought a 12 couple ID's over to us because one girl thought it 13 didn't look right and it was fake. Even wound up at the 14 Sheriff's Department. And I feel like the girls just 15 need that training so that they know what to look for. 16 COMMISSIONER BALDWIN: I do, too. I've been 17 hearing a little bit about that. And I think it's very 18 wise, very wise. 19 MS. DIANE BOLIN: I just feel like I need to 20 protect County money here. 21 COMMISSIONER REEVES: How much were we 22 paying? I know you said 500 dollars. How much are the 23 meals are we paying? Is it the normal per diem rate, or 24 what are we paying, just the cost of the meals or what? 25 MRS. DOSS: The cost of the meal and 59 1 everything not to exceed 500 dollars is the way I 2 understood it. I think last year she said what was the 3 meal, eight to ten dollars? 4 MS. DIANE BOLIN: Yeah. They've raised 5 their rates out there. And we can do the tax exempt and 6 get them for a little over 12. 7 COMMISSIONER REEVES: And -- okay. 8 MS. DIANE BOLIN: And it's their buffet. 9 COMMISSIONER REEVES: Have we had other 10 offices that have had -- Sheriff, have you ever had any 11 County that you paid the meals for or anything? 12 SHERIFF HIERHOLZER: We've -- 13 COMMISSIONER REEVES: I can't hear you. 14 SHERIFF HIERHOLZER: We've had a lot of 15 training with other counties here, but this County has 16 never elected so far to pay the meals of any of my 17 employees, not if it's in County. 18 JUDGE POLLARD: It's a precedent. 19 MS. DIANE BOLIN: Well, like I said it has 20 happened in the past for regional meetings that have had 21 been held here in Kerr County, it just was not brought 22 to the Court. And if they're going to be working 23 through their lunch, I can't ask them to pay that fee. 24 If I have to I'll pay it myself. 25 COMMISSIONER LETZ: I think that we have -- 60 1 I mean some events that we've provided sandwiches and 2 things. 3 MRS. DOSS: We did for -- Dawn had the event 4 out at the Hill Country Youth Event Center where they 5 provided sandwiches, but she brought it to the Court and 6 got special approval. 7 MRS. LANTZ: And it was not taxpayers' 8 dollars. 9 JUDGE POLLARD: All right, what are your 10 desires? 11 COMMISSIONER MOSER: We moved and seconded. 12 JUDGE POLLARD: Any further discussion? If 13 not, those in favor of the motion signify by raising 14 your right hands. That's two. Those opposed? Two. I 15 vote opposed. It fails. 16 MS. DIANE BOLIN: Okay, thank you. 17 JUDGE POLLARD: All right. Let's go to -- 18 COMMISSIONER LETZ: I think it should be a 19 uniform, I don't know, for all employees. I think if 20 you do it for one you gotta start doing it for the -- 21 all County training. 22 JUDGE POLLARD: I agree. We're going to go 23 to a timed item 1.15, presentation and discussion of 24 Kerr County Juvenile Board's First Tee/Texas 4-H Golf 25 Challenge Program. Recognition of participants. 61 1 Mr. Davis. 2 COMMISSIONER BALDWIN: I thought he was 3 leaving. 4 MR. DAVIS: You call my name and I run. 5 Good morning, Judge and Commissioners. With me today is 6 County Agent Roy Walston and Carla Schuster. Carla is 7 the special program coordinator for the Kerr County 8 Juvenile Probation Department. I'm going to hand this 9 off to them. And I want you all to hear some good news 10 today. Carla. 11 MS. SCHUSTER: Good morning. 12 JUDGE POLLARD: Hi. 13 MS. SCHUSTER: Hi, how are you? 14 JUDGE POLLARD: All right. 15 MS. SCHUSTER: I'm not sure if you're aware, 16 but we hosted the State 4-H First Tee Golf Challenge 17 this year. It was held at the River Hills Country Club, 18 and it was sponsored by James Avery Jewelry. And I 19 brought today my golfers, and they're so excited 20 because they had a really good time at this golf 21 tournament. They're first-time golfers, they're very 22 new to it. And one of them brought his trophy because 23 they won trophies, too. And I told them that I wanted 24 to brag about them how hard they worked. And I thought 25 this was an important venue for them to be in front of. 62 1 So this is Andrea Ramirez, Sidney Blalack, Diego 2 Delgadillo and Kyle Lemos. So I wanted y'all to realize 3 what we had accomplished here. The State 4-H Golf -- 4 First Tee Golf Challenge is going to be an annual deal, 5 and we're going to keep hosting it here in Kerrville at 6 River Hills. 7 COMMISSIONER LETZ: I think it's a great 8 program and hats off to y'all and to the Detention and 9 to everyone who put this thing together. 10 MS. SCHUSTER: We're really proud of it. 11 These kids worked really hard. They learned about 12 nutrition, our core values, character traits. They 13 learned about turf management, how to take care of 14 grass. They know more about cooking than they probably 15 wanted to, they know more about how to analyze how much 16 fertilizer to put down on an area of grass. They can 17 actually identify grasses for you. They have been very 18 busy. This took time from their summer, they spent a 19 whole lot of time with me. We did a whole lot of 20 bonding, too, but we had a good time. And I thought 21 this was important, so -- 22 COMMISSIONER MOSER: How many people 23 participated, just the four? 24 MS. SCHUSTER: No. Actually, I had two 25 teams, one team -- this is the first time we had a full 63 1 girl team. The other -- but one of the other teammates 2 was not able to make it this morning. And then I had a 3 team of boys, and one of their other co-team members was 4 not able to make it this morning. 5 COMMISSIONER MOSER: So how much total? 6 MS. SCHUSTER: We had a total of four teams, 7 which it was a three person golf scramble. What has 8 happened is that I had some kids that contacted me that 9 are from other counties that there weren't enough kids 10 from their County to put together a team, so I was able 11 to put together a team with some of the other kids that 12 I work with. We had a team that was on their way but 13 there was a conflict with the 4-H State horse show that 14 he realized at the last minute they had to go there. 15 But this is something that 4-H has been trying to work 16 together to get it off the ground, we seem to be very 17 successful here in getting it off the ground, and this 18 is going to grow. River Hills is very excited about it, 19 because all of a sudden on -- in July, I've got a 20 Monday, I've got kids that are 4-H kids that are out 21 there playing golf having a really good time. 22 COMMISSIONER MOSER: So you did it on the 23 Monday when the course is closed? 24 MS. SCHUSTER: Yes, Sir. Yes, Sir. 25 COMMISSIONER REEVES: My compliments to all 64 1 of you. 2 COMMISSIONER BALDWIN: Fantastic. 3 (Applause.) 4 JUDGE POLLARD: I think it might be 5 appropriate for Jason Davis to step forward and give us 6 kind of an overview and how it may be growing nationally 7 and all of that. 8 MR. DAVIS: Absolutely, Your Honor. I 9 appreciate the opportunity and I'll be brief, I know we 10 got a little behind on the agenda so I won't talk too 11 long. A number of years ago Judge Tinley came to us and 12 told myself and Roy Walston that he wanted a 4-H program 13 within the probation department. Scared the -- you can 14 imagine how Roy and I felt, because coming from two 15 different worlds, certainly though I as a 4-H adult 16 leader, I was a 4-H child, too, and grew up in the 4-H 17 environment and culture, and integrating that with 18 probation culture was a little bit of a challenge. 19 Carla Schuster has actually done that. She came on 20 board with us a number of years ago. She along with Roy 21 and his staff have gone through -- we have an MOU with 22 A&M, they've worked very close with A&M with Texas 23 AgriLife with 4-H over the last few years. They 24 developed the program, integrated the program, and then 25 a number of years ago we brought in the golf aspect. 65 1 That golf aspect we became the first juvenile probation 2 department in the country to become the First Tee 3 Outreach Program. We've been recognized nationally not 4 only in the publication, but in their television 5 advertising and their media. We have been asked to 6 national conventions and as to the next one, I believe 7 next year. We've had State probation convention 8 recognition. All of this has been because of the work 9 of Carla, our probation staff, Roy and his extension 10 staff, but most of all the work of these kids and kids 11 like them, that are willing to come in and work and take 12 time out of their summer, that they don't have to be 13 there, and the same and our 4-H kids, our probation 14 kids, all of them work very diligently for this. We're 15 very proud of them. I think all of them are very 16 excited. I thank you for this opportunity this morning. 17 JUDGE POLLARD: Thank you. 18 (Applause.) 19 MS. SCHUSTER: Can I have -- Sidney would 20 like to say something. 21 MS. BLALACK: I would like to thank Carla 22 Schuster and anybody else who has given me this 23 opportunity. It really showed me a lot, you can do 24 anything you work hard to and put your mind to, and I 25 had a lot of fun, and I would like to continue doing it, 66 1 and get into other categories in the 4-H. 2 COMMISSIONER MOSER: Thank you. 3 JUDGE POLLARD: Thank you very much. We've 4 had a request for a ten-minute break. We'll resume at 5 20 after. 6 COMMISSIONER BALDWIN: 20 after what? 7 JUDGE POLLARD: After ten. 8 (Break.) 9 JUDGE POLLARD: All right, it's 10:20 and 10 we're resuming back into session again, and there's been 11 some discussion about revisiting maybe for 12 clarification, the vote of the Court, on item 1.6 to 13 approve the County expenditures for training on August 14 10, 2016 by tax office employees. Now, Commissioner 15 Letz had a question to this. 16 COMMISSIONER LETZ: Yes. I mean it's a -- 17 as part of the conference fee, you do get meals 18 sometimes, so if that's what this is I can go along with 19 it. It's a -- and certainly more beneficial to the 20 taxpayers to train here than send people to Austin or 21 San Antonio or wherever. So if it's part of the 22 conference, and it can come out of that line item, I 23 think we can reconsider that one. 24 COMMISSIONER REEVES: And I guess my point 25 is what do we get a day for lunch when we're out of 67 1 town? 2 MRS. DOSS: 12. 3 COMMISSIONER REEVES: 12. That was my 4 problem, you said our lunch was going to be greater than 5 what our reimbursement, but I know I've been to some 6 conferences in Uvalde and Austin both where lunch was 7 included in the fee. I was taking it that you said you 8 wanted money for lunch. Did I misunderstand what you 9 meant? 10 MS. DIANE BOLIN: Well, its a part of the 11 overall conference, because they are going to be working 12 through their lunch. 13 COMMISSIONER REEVES: So they're not going 14 to -- 15 MS. DIANE BOLIN: They're not going to be 16 given the option to leave to go someplace. 17 COMMISSIONER REEVES: It's a cost to the 18 course. 19 MS. DIANE BOLIN: It is. 20 COMMISSIONER REEVES: I'm a little clearer 21 on that. I apologize. 22 COMMISSIONER LETZ: How do we go about 23 redoing that vote? I'd like to reconsider, I guess, 1.6 24 to authorize training expenditures to be used for the 25 conference for the tax office employees. 68 1 COMMISSIONER REEVES: In an amount of? 2 COMMISSIONER LETZ: And not to exceed 500 3 dollars. 4 JUDGE POLLARD: Is there a second? 5 COMMISSIONER MOSER: Second. 6 JUDGE POLLARD: It's been moved by 7 Commissioner Letz, seconded by Commissioner Moser to 8 reconsider the vote on item 1.6. And instead the motion 9 is now to approve the County expenditures for training 10 of the tax office employees at the YO Hotel on August 11 10, 2016, in an amount not to exceed 500 dollars. All 12 right, that's the motion. Is there any further comment 13 or discussion? 14 COMMISSIONER LETZ: Comment. Comes under 15 the conference, it's a conference line item these funds 16 are coming out of. 17 COMMISSIONER BALDWIN: Diane, who is it, 18 what agency's putting it on? 19 MS. DIANE BOLIN: We're actually sponsoring 20 it, and for Kerr County, because it started out just my 21 office, Gillespie County is closing their office, 22 they'll be providing lunch for their people. Bandera 23 County will be here for the morning session, and then 24 the afternoon. But the State conference is going to be 25 here. Two ladies from the Security State Bank are going 69 1 to do our security stuff for the counterfeit money and 2 the customer training, and Helen Guerrero from DMV is 3 going to be doing our red flag training. 4 COMMISSIONER BALDWIN: Thank you. 5 JUDGE POLLARD: Any further comment or 6 discussion? Those in favor of the motion signify by 7 raising your right hands. It's four zero, unanimous. 8 MS. DIANE BOLIN: Thank you gentlemen very 9 much. 10 JUDGE POLLARD: And rescind the previous 11 vote. That the understanding of everybody? Okay. All 12 right. 13 Item 1.7 consider, discuss and take 14 appropriate action on Resolution supporting a revision 15 to the adoption of the rural project plan under 16 consideration by the Texas Department of Transportation. 17 Commissioner Letz. 18 COMMISSIONER LETZ: This is kind of an 19 update of the Resolution we did last December and then 20 also in January. The Mayor contacted me about this and 21 wanted to know if we had any modifications to it, and I 22 said yes, we did. And the modifications were that we 23 added -- in January we added the entrance in Comanche 24 Trace Subdivision off of 173, I guess that needs to be 25 improved, and then based on some conversations that I 70 1 received. I visited with Mr. Reeves about it that we 2 had included, or moved up in priority Junction Highway 3 from Harper Road to the City of Ingram to widen and make 4 improvements at whatever TxDOT deems appropriate to make 5 that a safer road. 6 But I also mentioned to the Mayor that I 7 didn't think it was appropriate for us to try to do a 8 joint Resolution, that just do each individual because 9 it was -- we have not met as a group. Originally it was 10 KPUB, KISD, City of Kerrville and the County. We didn't 11 do that again, so I figured since we our Resolution -- I 12 believe the City has the exact same -- I know Exhibit A 13 and basically I think it's the same Resolution that we 14 have. There is a slight change, I'm going to hand out a 15 revision, this is moving some categories around a little 16 bit to make it a little bit clearer on the Exhibit A, 17 the same exact words we had before. But I'll go ahead 18 and read the Resolution into the record. 19 A Resolution of Kerr County, Texas 20 supporting the adoption of the rural project plan under 21 consideration by the Texas Department of Transportation. 22 Whereas, the governing bodies of the City of Kerrville, 23 Texas, Kerr County Texas, Kerrville Independent School 24 District, and the Kerrville Public Utility Board 25 (collectively referred to herein as Kerr County 71 1 Governing Bodies), all recognize the importance of 2 public safety, strategically placed, constructed, and 3 maintained State roadways within Kerr County and the 4 impact of those roads on the quality of life and 5 economic development of the entire region. 6 And whereas, Kerr County Governing Bodies 7 are aware that the Texas Department of Transportation 8 through its district offices, is in the process of 9 creating a rural project road plan for the funding and 10 construction of future transportation projects; and 11 whereas Kerr County Governing Bodies have considered 12 various State roadway projects for the Kerr County area, 13 and have reached consensus as to the prioritization of 14 such projects. These projects were previously approved 15 in December and January of 2016. 16 Whereas, Kerr County Governing Bodies find 17 it to be in the public interest to adopt a Kerr County 18 Transportation Project list for TxDOT'S consideration 19 and inclusion as part of its rural transportation 20 ten-year plan. 21 Now, therefore, be it resolved that the 22 following project are of equal priority and shall be 23 implemented by TxDOT to meet needs of public safety, 24 traffic flow, and community development. Kerr County 25 improve and widen State Highway 27 from Loop 534 east to 72 1 Center Point and to the Kendall County line. Widen 2 State Highway 27 bridge at Silver Creek. Improve and 3 widen the segment of State Highway 173 at the entrance 4 to Comanche Trace Subdivision. And improve and widen 5 State Highway 27 from Harper Road to the City of Ingram. 6 Kerrville Independent School District, 7 construct sidewalks in areas of local schools along 8 State highways. 9 City of Kerrville, improvements to the 10 Interstate 10 and Farm to Market Road 783(Harper Road) 11 interchange, and the planning and construction of an 12 adjacent access road to be connected to Holdsworth 13 Boulevard. 14 These projects are more specifically 15 detailed on the attached Kerr County Transportation 16 Project List. Kerr County Commissioners' Court hereby 17 approves the submission of the Kerr County 18 Transportation Project List, attached hereto as Exhibit 19 A, to the Texas Department of Transportation for its 20 consideration and inclusion as part of the TxDOT Rural 21 Transportation ten-year plan. 22 Passed and approved by the Commissioners' 23 Court of Kerr County, Texas, on the 8th day of August, 24 2016. 25 JUDGE POLLARD: Is there a second? 73 1 COMMISSIONER BALDWIN: Second. 2 JUDGE POLLARD: All right. Moved by 3 Commissioner Letz and seconded by Commissioner Baldwin 4 as stated. I'm not going to try to repeat all of that. 5 It's a Resolution that was just read into the record and 6 to authorize County Judge to sign same. Any further 7 discussion or comment about it? 8 COMMISSIONER BALDWIN: I just wanted to say 9 that sometimes we look at these things, and we think 10 that they're -- and they are a long ways off, and they 11 don't seem to be real sometime, but anybody that's gone 12 from here to Fredericksburg recently, you see that 13 entire 24 miles of road basically is torn up and being 14 redone, and widened and all kind of stuff, and we 15 actually voted on that about ten years ago, just exactly 16 like we're doing here today. So those things do become 17 life. 18 COMMISSIONER LETZ: I think the other thing 19 is, and I agree with Commissioner Baldwin, and TxDot has 20 more funding than they used to do some -- what the 21 legislature did some things, at least they say they do. 22 And hopefully some of these projects will go through. 23 They also generally priority -- even though we've said 24 they're all equal priority, TxDOT'S priority is safety, 25 then mobility and then economic development. And even 74 1 though we're saying they're all equal priority and that 2 was just kind of an agreement between myself and the 3 former Mayor. And so on the city's projects and our 4 projects, ours are much more safety oriented. And that 5 they certainly agreed with there's and I have no 6 objection to the projects they have off of Harper Road. 7 JUDGE POLLARD: All right. Any further 8 comment or suggestions about it? There being none, 9 those in favor of the motion signify by raising your 10 right hands. It's four zero, unanimous. 11 1.8 consider, discuss and take appropriate 12 action regarding participation and acceptance of a grant 13 in the amount of $22,500 in the County Hog Out 14 Management Program, known as CHOMP, acceptance of the 15 proposed scope of work and budget, and authorize the 16 County Judge to sign appropriate documents. 17 Commissioner Reeves. 18 COMMISSIONER REEVES: Yes, Sir. First of 19 all, the acronym was not made up by myself or Mr. 20 Walston; it's out of the Texas Department of 21 Agriculture, but it is known as the CHOMP grant. 22 If you'll recall in May -- or actually in 23 April, we authorized the -- Court authorized that the 24 extension office and myself solicit this grant. It 25 involved various items. One, education of sessions 75 1 which Mr. Walston and I attended. He put one on, and 2 with the help of A&M out at the Event Center, for just 3 to bring us up to date on various economic impacts that 4 the feral hog population is causing the statewide, as 5 well as means that we could control this better. 6 Our part of the grant ensured -- required us 7 to have these education sessions, is also able to work 8 in with Kerr County Farm Bureau and their annual Youth 9 AG Awareness Day to work in part of the program out 10 there, about the dangers and impact of feral hogs. 11 Between the AG Awareness Day, and the meeting we had, is 12 right at 500 people all together, wasn't it, Roy? 13 MR. WALSTON: Yes. 14 COMMISSIONER REEVES: The second a part of 15 it was the number of feral hogs taken during the month 16 of May, we had a total of, I believe, a 147 that were 17 turned in. One of the fortunate things, I believe over 18 a hundred of them were from aerial hunting, therefore 19 out of 25 thousand dollars that possibly could have been 20 awarded Kerr County, Kerr County received 22 thousand 21 500 for feral hog problems. The money can be used for a 22 variety of means, education, we can purchase equipment 23 and supplies. I believe that everybody -- did everybody 24 get a summary of what I typed up? 25 COMMISSIONER BALDWIN: Yeah. 76 1 COMMISSIONER REEVES: I've outlined it 2 there. Contract services, this can be with aerial 3 hunting services, private professional trappers, 4 trapping organizations, wildlife preservation 5 organizations. They sent this in last week, read it the 6 first and they need it back Wednesday. There's a 7 contract attached to your backup, which the County 8 Attorney has reviewed and approved. The budget as I've 9 outlined is five hundred dollars for educational 10 workshops, this would go for advertisement, any print 11 media, etc., that Mr. Walston may deem needed. 12 One of the -- as technology improves, one of 13 the main things -- I think some of us have used the old 14 type of traps that you have to go look at everyday and 15 make sure. They now have them where you can activate 16 them from a smart phone. They're rather expensive, but 17 checking with the Department of Agriculture, we are 18 eligible to buy these, they would be loaned out in a 19 similar manner as the animal services department is 20 currently loaning other traps including feral hog traps, 21 there would be some monthly phone charges. And I 22 received some estimates on gates, total of expenditures 23 of that would be 6,600. Contract services, I propose to 24 contract in a matching part if landowners want to go 25 together to hire helicopter services. Caldwell County 77 1 has utilized this service, this method, and it has paid 2 off for them immensely, is providing stipends to 3 existing trapping and wildlife preservation 4 organizations while all of this money must be used for 5 feral hogs, it can't be used for coyotes or fox 6 abatement. I would propose to have the County Attorney 7 develop an agreement with these organizations, and when 8 they show how they are working to abate the feral hogs, 9 pay a stipend up to two hundred and 50 dollars a month 10 to each organization. 11 And finally bounties, we currently pay a 12 bounty on coyotes. And Kerr County, I visited with 13 Mr. Garcia, he's willing to implement one for feral 14 hogs. The State maxes out at five dollars per animal 15 for feral hogs, and they would be paid in the similar 16 manner, you go to animal services, provide the proof of 17 a harvest, their paperwork which is then turned into the 18 treasurer's office, and authorization for pay is made 19 through the Commissioners' Court. 20 And I budgeted $4,150 for that. The only 21 difference right now we do not pay a bounty out of Kerr 22 County tax dollars on the coyote if a government trapper 23 has a contract to service that ranch. On this one since 24 it's a little different, and a lot of the feral hogs are 25 killed outside of the government trapping, I propose to 78 1 pay the bounty with that. So I'll answer any questions 2 that you might have on that. 3 COMMISSIONER BALDWIN: I do have a question. 4 I think you addressed this, but I didn't understand all 5 of it. But it says in here under Number 1, the 6 development information, budget development information, 7 grant funds may not be used to pay for existing 8 employees in the performance of their day-to-day duties. 9 Does that include government trappers? 10 COMMISSIONER REEVES: If we're already under 11 contract with them, we cannot pay -- supplement our 12 current contract amount with this grant fund. 13 COMMISSIONER BALDWIN: Okay. 14 COMMISSIONER MOSER: What is the -- oh, I'm 15 sorry. 16 COMMISSIONER BALDWIN: I think that's unfair 17 but -- and I wanted to make a point here that it says 18 that each year in Texas feral hogs cost an estimated 500 19 million dollars in damage to public and private 20 property. That's a lot of money, that's a lot of 21 damage. 22 COMMISSIONER REEVES: I believe -- and Roy, 23 who contacted you the other day, A&M at San Antonio? 24 MR. WALSTON: Yes. Yeah. University of 25 Texas -- or Texas A&M San Antonio contacted me, for 79 1 having problems on their campus with feral hogs. So 2 there -- it's just a gradual process. They're starting 3 to work their way in, and just like deer, they're going 4 to be in our front yards before long. 5 COMMISSIONER MOSER: They're like roaches, 6 we're not going to win this battle. What's the stipend 7 then of $250 a month, what's that for? 8 COMMISSIONER REEVES: There's various groups 9 that have trapping organizations. There's one out in 10 west Kerr County, it's known as Wildlife Preservation. 11 That they were able to get a 501C3 designation by being 12 the wildlife preservation. They hire private trappers, 13 aerial gunning, whatever you may need. And one of 14 the -- allowing one of the stipulations of the grant 15 that we can contract with private trapping organizations 16 to go for feral hogs. We can't just say you can use it 17 for anything. They've got to show proof that it's for 18 the hogs. 19 COMMISSIONER MOSER: But it's so much per 20 month as opposed to the event or something. 21 COMMISSIONER REEVES: Yeah. I wouldn't want 22 to pay it out all at one time, but if they have a 23 trapper, and maybe they're paying that trapper 500 24 dollars a week, something like that. We would offer to 25 pay up to 250 dollars a month. 80 1 COMMISSIONER MOSER: Okay. And another 2 question, and there's no matching funds by the County in 3 this? It's zero -- 4 COMMISSIONER REEVES: Zero matching funds. 5 COMMISSIONER MOSER: That's a good ratio. 6 COMMISSIONER REEVES: But I think a lot of 7 people think that this issue is just a rural area. 8 COMMISSIONER MOSER: Oh, no. 9 COMMISSIONER REEVES: But if you look at 10 some of A&M's publicity and everything, knock on wood 11 that they stay out of three golf courses here. But they 12 kind of like that -- the water hazards and everything 13 else that they would love to. 14 COMMISSIONER MOSER: They'll get there. 15 COMMISSIONER LETZ: The greens are real 16 nice. 17 COMMISSIONER MOSER: They'll get there. 18 JUDGE POLLARD: They can wreck a green by 19 getting out there and rootin' in it, it looks like 20 somebody plowed it when you go in. I'd mention too that 21 the members of the public are encouraged to help control 22 the hog over population, they really make good barbecue. 23 So I suggest all of you get your firearms out and shoot 24 some of them and help get the hogs from staying on and 25 enjoy the barbecue. 81 1 COMMISSIONER MOSER: Does anybody have a 2 real big barbecue pit? 3 JUDGE POLLARD: Well, mine's in the repair 4 shop. But they sure do make good barbecue. 5 COMMISSIONER MOSER: Oh, yeah they do. 6 COMMISSIONER REEVES: If there's no other 7 questions I'd like to make a -- 8 MRS. DOSS: I have a question. So 9 Commissioner Reeves, you're the administrator of the 10 grant? 11 COMMISSIONER REEVES: Yes. 12 MRS. DOSS: So you'll be approving all 13 payouts before they come to me, is that correct? 14 COMMISSIONER REEVES: If the Court so 15 desires. They named me as administrator when we filled 16 out the grant application back in May. 17 COMMISSIONER LETZ: Can County employees 18 apply for reimbursement under the bounty? 19 COMMISSIONER REEVES: I think that's a 20 question for our legal department, Mr. Letz. 21 MRS. DOSS: There's grant requirements that 22 there's a conflict of interest forms that you would have 23 to do. 24 COMMISSIONER LETZ: I can sign the forms, 25 then I -- 82 1 MRS. DOSS: I think if you disclose it 2 maybe. 3 JUDGE POLLARD: Didn't mean to apply for 4 reimbursement or a payment on it, boy, that barbecue's 5 good. 6 COMMISSIONER LETZ: And the remote traps use 7 cell phones, they work very, very well, I got one. And 8 I can show it to you, I can right now I can look at it, 9 and happens to be a hog I can close the gate from here. 10 COMMISSIONER MOSER: But you have to be 11 monitoring it? 12 COMMISSIONER REEVES: Some of them. 13 COMMISSIONER LETZ: Some of them will let 14 you know when there's activity. 15 COMMISSIONER MOSER: Oh, really. I want to 16 borrow it. 17 COMMISSIONER LETZ: It takes awhile. You 18 gotta have it there for a while until they get used to 19 it, but they do work. 20 JUDGE POLLARD: All right any further 21 discussion or comment? 22 COMMISSIONER BALDWIN: Is there a motion? 23 COMMISSIONER REEVES: I'd like to make a 24 motion to approve the contract, authorize County Judge 25 to sign any forms necessary and approve the proposed 83 1 budget as presented. 2 COMMISSIONER LETZ: Second. 3 JUDGE POLLARD: Been moved by Commissioner 4 Reeves, seconded by Commissioner Letz to approve the 5 contract as presented and accept the grant, and to 6 approve the item as set forth in item 1.8 known as 7 CHOMP, and authorize the County Judge to sign same. Is 8 that a fair statement of the motion? 9 COMMISSIONER BALDWIN: Previously, we 10 assigned your name to the -- to this whole program, the 11 application. 12 COMMISSIONER REEVES: Yes. 13 COMMISSIONER BALDWIN: Now does that carry 14 over into her question? 15 COMMISSIONER REEVES: If it's the Court's 16 desire. 17 COMMISSIONER BALDWIN: So you want to put 18 that in the motion? 19 COMMISSIONER REEVES: Then I'll add that. 20 COMMISSIONER BALDWIN: Okay. I think 21 that's -- 22 COMMISSIONER LETZ: I think we should have 23 it. 24 COMMISSIONER MOSER: This grant's for what 25 period? 84 1 COMMISSIONER REEVES: It ends July 31, 2017. 2 COMMISSIONER MOSER: Okay, so for one year. 3 JUDGE POLLARD: So how are you amending the 4 motion, state the words. 5 COMMISSIONER REEVES: To include myself as 6 the administrator of the grant fund. 7 COMMISSIONER BALDWIN: There you go, you got 8 it now. 9 JUDGE POLLARD: The second agree with that? 10 COMMISSIONER LETZ: Yes. 11 JUDGE POLLARD: Then we've heard the motion. 12 Any further comments or questions about it? If not, 13 then those in favor of the motion signify by raising 14 your right hands. It's four zero, unanimous. All 15 right. 16 Next we go to, I believe 1.13 consider, 17 discuss and take appropriate action on implementation of 18 the burn ban. In your agenda package under this item is 19 the proposed order. It's the one that comes up every 90 20 days or so. 21 COMMISSIONER BALDWIN: So move. 22 COMMISSIONER MOSER: Second. 23 COMMISSIONER REEVES: Second. 24 JUDGE POLLARD: Being moved by Commissioner 25 Baldwin, seconded by Commissioner Reeves to approve the 85 1 that particular item 1.13, and take action by County 2 Judge -- authorizing the County Judge to sign the order 3 restricting outdoor burning. Is there further 4 discussion? There being none, those in favor of the 5 motion signify by raising your right hands. I think 6 that might be a record vote the way the thing is worded 7 down at the bottom. So I'll vote with it, so five ayes 8 and zero nays. The motion passes unanimously. 9 All right, let's go to item 1.17 consider, 10 discuss and take appropriate action to take a record 11 vote -- oops, wait a minute, we got to go back to 1.14 12 and 1.16. I'm going to call them both at the same time, 13 because they're interrelated apparently. 14 1.14 is consider, discuss and take 15 appropriate action to approve holiday schedule, payroll 16 schedule and Step and Grade for the 2016-2017 fiscal 17 year. And the 1.16 is consider, discuss and take 18 appropriate action to approve items related to the 19 budget including personnel, insurance, salary, and all 20 other expenditures and revenue items. Dawn Lantz and 21 Commissioner Letz. 22 MRS. LANTZ: I provided backup copies of the 23 holiday schedule as well as the payroll schedule for the 24 next fiscal year that's going to coincide with our 25 budget year, as well as step and grade. And I think we 86 1 may have to wait on the step and grade until 2 Commissioner Letz talks about his agenda item. 3 Basically our payroll schedule and our holiday schedule, 4 which the Court would like to use as far as the next 5 fiscal year. Currently we're using proposal one for 6 this fiscal year on our holiday schedule. The only 7 difference between the two schedules is President's Day 8 is on proposal one, and Texas Independence Day is on 9 proposal number two, but the same amount of holidays. 10 JUDGE POLLARD: Is that because of President 11 Obama or what? No reason? 12 MRS. LANTZ: Well, I believe Texas 13 Independence Day was on a weekend. 14 JUDGE POLLARD: Okay, thank you. I withdraw 15 the question. 16 COMMISSIONER MOSER: But so you are saying 17 we choose between proposal one and proposal two? 18 MRS. LANTZ: Yes, Sir. I believe 19 Commissioner Baldwin is a little in favor of Texas 20 Independence Day. So that's why we vary the holiday 21 schedule between the two. 22 COMMISSIONER MOSER: So, but the issue is we 23 decide between proposal one and proposal two? 24 MRS. LANTZ: Yes, Sir. 25 COMMISSIONER MOSER: Which one do you 87 1 recommend? 2 MRS. LANTZ: Number 1 falls with all the 3 Federal holidays with the bank and the postal service, 4 so I would recommend that. That's what we have 5 currently enforced right now. 6 COMMISSIONER MOSER: So move. 7 COMMISSIONER REEVES: I'll second that. 8 JUDGE POLLARD: Been moved by Commissioner, 9 Moser, seconded by Commissioner Reeves to approve the 10 holiday schedule that follows the Federal holidays. 11 COMMISSIONER REEVES: And as outlined on 12 proposal one of our backup. 13 JUDGE POLLARD: Okay, as outlined on 14 proposal one of our outline. All right, is that a fair 15 statement of the motion? 16 COMMISSIONER MOSER: Uh-huh. 17 JUDGE POLLARD: Is there any comment or 18 questions? There being none, those in favor of the 19 motion signify by raising your right hands. It's 20 three -- is there opposition? 21 COMMISSIONER BALDWIN: I oppose that 22 because I want Texas Independence day. Texas 23 Independence Day is much more important than some of 24 these other silly ones. 25 JUDGE POLLARD: All right. So -- 88 1 COMMISSIONER BALDWIN: It's not in anger 2 though. 3 JUDGE POLLARD: Okay. 4 COMMISSIONER BALDWIN: I'm not angry. 5 JUDGE POLLARD: I agree with you and I vote 6 with you, but it still passes. 7 COMMISSIONER BALDWIN: This has been going 8 on for about 20 years. 9 JUDGE POLLARD: It still passes by. 10 COMMISSIONER BALDWIN: I even won it one 11 time. 12 JUDGE POLLARD: The motion passes by three 13 to two. 14 COMMISSIONER LETZ: A comment. If Texas 15 Independence Day would have been on a Friday or a Monday 16 I would have voted for it, but having it on a 17 Thursday -- and in some years I do vote for it. 18 MRS. LANTZ: Next year it might be on 19 Friday. 20 JUDGE POLLARD: Yes, Ma'am. 21 MS. DIANE BOLIN: Also every other year 22 when we have a primary Texas Independence Day falls in 23 our early voting, so that's why it's every other year we 24 don't get it. 25 JUDGE POLLARD: Okay. All right. Is there 89 1 any -- that takes care of both items 1.14 and 1.16? 2 COMMISSIONER LETZ: No. 3 MRS. LANTZ: I need also the payroll 4 schedule for 2016-17. That just falls in line and now 5 that I have that holiday schedule approved, the only 6 change because we'll have off President's Day is a 7 holiday payroll will be due on Tuesday the week of 8 February 5th for the 18th, so this is just our payroll 9 schedule for the fiscal year, next year, in line with 10 what we have. 11 COMMISSIONER MOSER: So what's your motion? 12 MRS. LANTZ: To set the payroll schedule as 13 presented. 14 COMMISSIONER MOSER: So move. 15 COMMISSIONER REEVES: Second. 16 JUDGE POLLARD: Moved by Commissioner Moser, 17 seconded by Commissioner Reeves to approve the schedule 18 as submitted, which it was dependent on the holiday 19 schedule previously adopted in 1.14. Is there any 20 further discussion or comment? There being none, those 21 in favor of the motion signify by raising your right 22 hands. It's four zero, unanimous. 23 Now we go to 1.17 consider, discuss and 24 take -- 25 COMMISSIONER LETZ: Hold on. 90 1 MRS. DOSS: We're not done yet. 2 JUDGE POLLARD: We're still at 16, I'm 3 sorry. 4 COMMISSIONER LETZ: My question is to -- I 5 had to miss the workshop, as to what was done at the 6 workshop as to changes. Miss Auditor? 7 MRS. DOSS: Changes? 8 COMMISSIONER LETZ: Changes from what -- I 9 mean -- 10 MRS. DOSS: There weren't -- I think in your 11 book there were four examples. And everyone chose 12 example four. 13 COMMISSIONER LETZ: A book with four 14 samples. 15 MRS. DOSS: It should be on the third page. 16 COMMISSIONER LETZ: I mean I don't -- was 17 there a new sheet that was handed out with the reserves 18 and everything? 19 MRS. DOSS: No, because there were no 20 changes. The possible COLA was at one and three 21 quarters percent, and the possible increase in taxes was 22 one and a half cents. 23 COMMISSIONER MOSER: So we went with number 24 four. 25 JUDGE POLLARD: Yeah. 91 1 MRS. DOSS: So the step and grade that is 2 being presented is at one and a half -- one and three 3 quarters percent. 4 COMMISSIONER MOSER: Right and number four 5 was 3.09 percent increase in taxes. 6 COMMISSIONER LETZ: So the big change 7 happened on Friday is the COLA went from one and a half 8 to one and three quarters? 9 MRS. DOSS: Yes, Sir. 10 COMMISSIONER LETZ: And the deficit is just 11 under three hundred thousand? 12 MRS. DOSS: Yes, Sir. And I believe -- 13 there was an additional 32 thousand probably, because 14 the tax office and IT had agreed to put off their hiring 15 for two months, and we calculated that to be between 32 16 and 35 thousand dollars, which would reduce the deficit 17 more. 18 JUDGE POLLARD: About 270? 19 MRS. DOSS: Yes, Sir. 20 COMMISSIONER LETZ: Okay. I guess my 21 overall comment is I'm torn, it's to go with a tax 22 increase of one and three quarter cent -- I mean one and 23 a half, and the COLA of one and three quarters. I like 24 the COLA, but I had raising taxes to give a 25 COLA. But I don't have a lot to go along with it. 92 1 COMMISSIONER REEVES: So what would you 2 suggest? 3 COMMISSIONER LETZ: I can go along with it. 4 If it was my decision I'd go one and a half and one and 5 a half. One and a half percent COLA and one and a half 6 cent tax increase. 7 COMMISSIONER MOSER: That's the way we had 8 it before, I think when we made the recommendation of 9 the one and a half and one and three quarters went the 10 other way, I think. That was like a -- it was like a 11 3.9 percent. 12 COMMISSIONER LETZ: I look more at reserves 13 for next year. I'm looking more at trying to keep the 14 deficit as low as possible, because I know next year 15 we're go to have a pretty big tax increase again, and 16 trying to mitigate that as much as possible. 17 MRS. DOSS: That's example two in your book. 18 COMMISSIONER LETZ: Right. And I mean -- 19 I'm not going to have a result time to think about it. 20 That would have been my preference. 21 COMMISSIONER MOSER: Okay. So no action? 22 JUDGE POLLARD: What do you want to do? 23 COMMISSIONER MOSER: What's the motion? 24 COMMISSIONER LETZ: I'm not going to make a 25 motion to change it. 93 1 COMMISSIONER MOSER: Yeah, no action, no 2 motion. 3 JUDGE POLLARD: I'm asking -- 4 MRS. LANTZ: On the step and grade, I'll 5 need to have something -- 6 COMMISSIONER MOSER: I think what we said 7 was option number four. That was the one and three 8 quarter COLA and one and a half cents. 9 JUDGE POLLARD: We didn't make a decision 10 that was binding, that was a workshop. But that was the 11 general consensus at that time. 12 COMMISSIONER MOSER: Right, right. So I 13 would -- how are we going to summarize that motion, 14 because there were a lot of things involved in it. 15 MRS. DOSS: I think the first thing, because 16 we have the step and grade and it is calculated right 17 now at a one and three quarters COLA, so it would be to 18 accept the step and grade at that level, is that 19 correct, Dawn? 20 MRS. LANTZ: Yes. So we can then proceed 21 onto our position schedule to get the salaries in line 22 to what y'all can agree with for the personnel and the 23 salaries. 24 COMMISSIONER MOSER: So move. 25 JUDGE POLLARD: And that motion's to -- 94 1 COMMISSIONER MOSER: One and three quarters. 2 MRS. LANTZ: Step and grade with the COLA. 3 JUDGE POLLARD: Is that the fourth -- 4 organization four? 5 COMMISSIONER MOSER: Yes. 6 JUDGE POLLARD: That was proposed as four? 7 COMMISSIONER MOSER: Correct. 8 JUDGE POLLARD: All right. It's been moved 9 by Commissioner Moser and seconded by -- 10 COMMISSIONER BALDWIN: I'll second it. 11 JUDGE POLLARD: -- Commissioner Baldwin that 12 we adopt a one and three quarter percent -- 13 COMMISSIONER MOSER: One and three quarter 14 cent. 15 JUDGE POLLARD: One and three quarter cent 16 tax increase -- 17 MRS. DOSS: No. The percent COLA. 18 JUDGE POLLARD: And cause an increase of 19 taxes. 20 COMMISSIONER MOSER: And one and a half 21 cent. 22 COMMISSIONER REEVES: We're not voting on 23 the tax right now. 24 COMMISSIONER LETZ: The motion here though 25 is to accept the step and grade that includes the one 95 1 and -- 2 MRS. LANTZ: That includes the COLA. 3 COMMISSIONER MOSER: All right. So moved. 4 JUDGE POLLARD: That's so moved and you 5 agree, the second agrees to that? 6 COMMISSIONER BALDWIN: Yes, Sir. 7 JUDGE POLLARD: Further comment or 8 discussion about the motion? All right, those in favor 9 of the motion signify by raising your right hand. I'm 10 going to vote with it. It's five zero, unanimous. 11 All right, then we go to 1.17? 12 COMMISSIONER BALDWIN: Let's do it. 13 MRS. LANTZ: I do have a question, Jonathan, 14 Commissioner Letz. Is that going to -- we go ahead and 15 change the the personnel schedule and all that, the 16 position schedule with the budget hearings? Is that 17 what your item related to that? 18 COMMISSIONER LETZ: No changes to it. 19 JUDGE POLLARD: 1.17 consider, discuss and 20 take appropriate action to take a record vote on the 21 proposed 2016 Kerr County Texas rate. This will be a 22 combined tax rate for Kerr County and lateral roads. 23 Miss Bolin, do you wish to address that issue? 24 MS. DIANE BOLIN: I gave each of you a sheet 25 with the proposed tax rate. If you choose to change 96 1 that between now and the date of adoption, we can go 2 down, we cannot go up, but we have to start the process 3 all over. So what I gave you was with the penny and a 4 half increase, if I can find -- 5 MRS. GRINSTEAD: Judge. Judge. Before we 6 get too involved in this one, I'm assuming that this may 7 be under 1.16, are the elected officials included in 8 that COLA because we have postings that need to be done 9 and they need to be done tomorrow. 10 COMMISSIONER REEVES: So do we need to 11 recall 1.16? 12 MRS. GRINSTEAD: Yes, I think that's where 13 it would fit in, because they're not part of the step 14 and grade. 15 JUDGE POLLARD: Okay. Let's reconsider. 16 Does anybody wants to clarify that? 17 MRS. LANTZ: That's why I was wanting 18 clarification on the personnel end of it. 19 COMMISSIONER LETZ: And our recommendation 20 would be to apply to all employees, whether they're 21 elected officials or whether they're elected or not. 22 MRS. LANTZ: So the COLA in the position 23 schedule as presented, the 1.75. 24 COMMISSIONER LETZ: Is the officials on that 25 schedule? 97 1 MRS. LANTZ: I'm sorry. 2 COMMISSIONER LETZ: Well -- 3 MRS. LANTZ: That's the step and grade, 4 they're not, elected officials and department heads are 5 not on the step and grade. 6 COMMISSIONER LETZ: Okay. But they are 7 included in that. I mean it should be included for all 8 elected officials as well? 9 MRS. LANTZ: And department heads. 10 COMMISSIONER LETZ: Right. 11 JUDGE POLLARD: Is that clarification 12 acceptable to everybody? 13 COMMISSIONER MOSER: Uh-huh. 14 COMMISSIONER REEVES: I have a hard time, 15 you know, I said this in the workshop the other day, and 16 taking a raise from up here, when we're asking the tax 17 payers to increase and pay more in taxes. The other 18 elected officials do not have a problem with that. And 19 as I said if we do vote, I haven't taken a pay raise 20 since I got on this Court and I won't take one anyway. 21 Okay, that's my personal opinion. 22 JUDGE POLLARD: Well, wouldn't that be up to 23 each of the -- each of us then? 24 COMMISSIONER REEVES: Certainly up to each 25 one of us. I'm just stating from -- 98 1 JUDGE POLLARD: But as to the clarification 2 that's been cleared up, is that right? That's everybody 3 understanding? 4 MRS. LANTZ: Yes, it includes all elected 5 officials and department heads. And then if those 6 choosing not to the take it -- 7 JUDGE POLLARD: Then so be it. 8 COMMISSIONER MOSER: Right. 9 JUDGE POLLARD: All right. Yes, Sheriff. 10 SHERIFF HIERHOLZER: Does it still maintain 11 the five thousand, too, difference between myself and of 12 my chief deputy, or going back to that? 13 MRS. DOSS: Oh, there will not be -- 14 SHERIFF HIERHOLZER: Because the salary has 15 to be posted for elected officials. 16 MRS. DOSS: We would have to increase the 17 Sheriff's salary to get to the five thousand dollars 18 difference. I think it's by about 15 hundred. 19 COMMISSIONER BALDWIN: That's right. And as 20 much as I disagree with doing that, we have a Court 21 order -- 22 MRS. DOSS: Yes, we do. 23 COMMISSIONER BALDWIN: -- and if we have to 24 do it let's do it. 25 MRS. DOSS: We will adjust the position 99 1 schedule then to reflect that. 2 JUDGE POLLARD: All right. Any further 3 discussion about that necessary? I don't think -- 4 that's a clarification as far as I'm concerned. If 5 somebody wants to make a motion, that's fine, but I 6 think it's -- it's okay like it is. 7 COMMISSIONER BALDWIN: It is. 8 COMMISSIONER MOSER: Yeah. 9 JUDGE POLLARD: Okay. 10 COMMISSIONER BALDWIN: The only question I 11 have on this agenda item, a record vote, I don't get 12 that. Do we do this every year at this time when it's 13 possible it might change later on? 14 MRS. DOSS: Yes. 15 JUDGE POLLARD: We could go down but not up. 16 We can go down but not up. 17 MS. DIANE BOLIN: You can go down, but not 18 up. 19 COMMISSIONER REEVES: And if we should go 20 down we don't start the process over? 21 MS. DIANE BOLIN: No. But if you go over 22 the penny and a half then we have to start over. 23 COMMISSIONER REEVES: This would be the 24 maximum tax increase that we're talking about? 25 MS. DIANE BOLIN: Correct. 100 1 COMMISSIONER LETZ: But if you did go down, 2 the only way to go down is to increase the deficit? 3 MS. DIANE BOLIN: Correct. 4 JUDGE POLLARD: All right. Then all right, 5 we -- is that okay then? We can address this 1.17. Is 6 there a motion? 7 COMMISSIONER BALDWIN: I don't know anything 8 about motions. But we have to -- we have to vote, call 9 on me, let me show you how to do this thing. 10 JUDGE POLLARD: Okay, go ahead. 11 COMMISSIONER BALDWIN: Okay. Commissioner 1 12 votes aye. 13 COMMISSIONER LETZ: For what? 14 COMMISSIONER MOSER: For what? 15 COMMISSIONER BALDWIN: For this -- that's 16 what the agenda item says. 17 COMMISSIONER LETZ: What's the number? 18 MRS. DOSS: What's the motion? 19 COMMISSIONER BALDWIN: The total proposed 20 tax rate including County and lateral roads. 21 JUDGE POLLARD: 50 cents per hundred dollars 22 of valuation. 23 MRS. DOSS: Which is an increase of one and 24 a half cents. 25 COMMISSIONER REEVES: So how much is the 101 1 proposed it go up to 50 cents? 2 MRS. DOSS: Yes, Sir. 3 COMMISSIONER MOSER: I'll second that. 4 COMMISSIONER BALDWIN: No, you don't second 5 it; you vote. 6 MS. DIANE BOLIN: But we have to have a 7 motion and then you vote. 8 COMMISSIONER BALDWIN: I move to approve the 9 agenda item. 10 JUDGE POLLARD: Item 1.17, which is a 11 proposed tax rate including County and lateral roads of 12 up to 50 cents per hundred dollar valuation, is that 13 correct? Which we can go down on without restarting the 14 process, but cannot go up on unless we restart the 15 process. 16 COMMISSIONER MOSER: Right, and I second 17 that. 18 JUDGE POLLARD: Okay. All right. Any 19 further discussion or comments about that motion? There 20 being none, those in favor of the motion signify by 21 raising your right hand. 22 MS. DIANE BOLIN: No, you need a record -- 23 JUDGE POLLARD: Record vote. All right 24 Commissioner Baldwin votes aye. 25 COMMISSIONER BALDWIN: Commissioner 1 votes 102 1 aye. 2 COMMISSIONER MOSER: Commissioner 2 votes 3 aye. 4 JUDGE POLLARD: I vote aye. 5 COMMISSIONER LETZ: Aye. 6 JUDGE POLLARD: Aye. 7 COMMISSIONER REEVES: Aye. 8 JUDGE POLLARD: So it's unanimous five ayes, 9 it passes. 10 All right, item 1.18 consider, discuss and 11 take appropriate action to set the dates and time for 12 two public hearings required for the 2016 tax rate for 13 Kerr County and lateral roads. Miss Bolin. 14 MS. DIANE BOLIN: Per the auditor's budget 15 schedule that she did back first part of June, the first 16 public hearing would be on August the 22nd at 10 a.m., 17 which is the normal Commissioners' Court. The second 18 would be September 12th at 10 a.m., which is also the 19 regular Commissioners' Court. 20 COMMISSIONER BALDWIN: September the what? 21 MS. DIANE BOLIN: September 12th. 22 COMMISSIONER BALDWIN: And August what? 23 MS. DIANE BOLIN: 22nd. 24 JUDGE POLLARD: You said at 10 a.m.? 25 MS. DIANE BOLIN: 10 a.m. That's normally 103 1 when we do the public hearing. 2 JUDGE POLLARD: There's a motion? 3 COMMISSIONER LETZ: So move. 4 COMMISSIONER BALDWIN: So move -- or second. 5 JUDGE POLLARD: Moved by Commissioner Letz, 6 seconded by Commissioner Baldwin that the first public 7 hearing required to approve the 2016 tax rate for Kerr 8 County and lateral roads will occur on August 22nd at 9 10 a.m., and the second public hearing will occur on 10 September 12 at 10 a.m. Any further discussion or 11 comment? There being none, those in favor signify by 12 raising your right hands. Is that a record vote, too? 13 MS. DIANE BOLIN: No, it is not. 14 JUDGE POLLARD: Okay. It's four zero, 15 unanimous. 16 1.19 consider, discuss and take appropriate 17 action to set date and time for the adoption of the 2016 18 Kerr County and lateral roads tax rate, Diane Bolin. 19 MS. DIANE BOLIN: That's also set for the 20 auditor's agenda, and it is going to be September the 21 26th, our normal day and generally we do it at 10 a.m. 22 COMMISSIONER LETZ: So move. 23 COMMISSIONER MOSER: Second. 24 JUDGE POLLARD: Been moved and seconded that 25 the Kerr County -- adoption of the Kerr County and 104 1 lateral roads tax rate is set for September the 26th at 2 10 a.m. Any further discussion or comment about that? 3 MS. DIANE BOLIN: I do have one comment 4 about that. The budget has to be adopted before we 5 adopt the tax rate, so when you set your time for 6 adopting the budget it needs to be prior to this. 7 JUDGE POLLARD: Okay. Any further comment 8 or questions about it? There being none, those in favor 9 of the motion signify by raising your right hands. It's 10 four zero, unanimous. 11 MS. DIANE BOLIN: Thank you, gentlemen. 12 JUDGE POLLARD: 1.20 consider, discuss and 13 take appropriate action regarding personnel issue which 14 is in executive session. Is there anything further for 15 the open Court open session? If not, we'll recess and 16 go into closed session. 17 COMMISSIONER MOSER: Pay the bills or 18 anything. 19 JUDGE POLLARD: All right, let's pay the 20 bills. 21 COMMISSIONER LETZ: Move to pay the bills. 22 COMMISSIONER BALDWIN: Second. 23 JUDGE POLLARD: Been moved and seconded to 24 pay the bills for item 4.1 on the agenda. Any further 25 discussion about it? There being none, those in favor 105 1 of motion signify by raising their right hands. It's 2 four zero, unanimous. 3 4.2 budget amendments. 4 MRS. DOSS: We have 16 budget amendments 5 this time. They are all line item transfers in 6 departments except for number two, which is some 7 maintenance moved from Hill Country Youth Event 8 maintenance to jail maintenance. 9 JUDGE POLLARD: Is there a motion? 10 COMMISSIONER REEVES: So move. 11 COMMISSIONER BALDWIN: Second. 12 JUDGE POLLARD: Moved by Commissioner 13 Reeves, seconded by Commissioner Baldwin to approve all 14 16 budget amendments as presented. Any further comment 15 or questions? There being none, those in favor of the 16 motion signify by raising your right hands. It's four 17 zero, unanimous. 18 Late bills. 19 MRS. DOSS: We have two late bills from the 20 IT department. 21 JUDGE POLLARD: Is there a motion? 22 COMMISSIONER LETZ: So move. 23 JUDGE POLLARD: Been moved by Commissioner 24 Letz, and is there a second? 25 COMMISSIONER REEVES: Second. 106 1 JUDGE POLLARD: Seconded by Commissioner 2 Reeves to pay the late bills. Any further discussion or 3 comments, questions? There being none, those in favor 4 of the motion signify by raising your right hands. It's 5 four zero, unanimous. 6 Approve and accept monthly reports. Mr. 7 Reeves. 8 COMMISSIONER REEVES: Yes, Sir. I have 11 9 of them. Unless I indicate otherwise they're all for 10 the month of July, 2016. We have Kerr County Clerk's 11 office monthly report, District Clerk's office monthly 12 report, Constable Precinct 4 monthly report, J.P. 13 Precinct 2 monthly report, Environmental Health activity 14 report, animal services monthly report, J.P. Precinct 15 Number 1 monthly report, J.P. Precinct 3 monthly report, 16 Constable Precinct 1 monthly report, Constable Precinct 17 3 monthly report, June 2016, County payroll approval for 18 the month ending July, 2016. Move to approve and sign 19 as needed. 20 COMMISSIONER BALDWIN: Second. 21 JUDGE POLLARD: Been moved by Commissioner 22 Reeves and seconded by Commissioner Baldwin to approve 23 and accept the monthly reports as submitted, all 11 of 24 them. Any further comments or questions? There being 25 none, those in favor signify by raising your right 107 1 hands. It's four zero, unanimous. 2 4.5 Auditor's reports. 3 MRS. DOSS: There are none this month. 4 JUDGE POLLARD: All right. We'll move down 5 to reports from commissioners and liaison committee 6 assignments. Any? 7 COMMISSIONER BALDWIN: None here, Sir. 8 Thank you. 9 COMMISSIONER MOSER: None. 10 JUDGE POLLARD: Okay. Reports from elected 11 officials and department heads. 12 MRS. LANTZ: Open enrollment. Those that 13 have not signed up, the department heads and elected 14 officials, it will start Wednesday and Thursday. So 15 make sure all your employees are signed up. 16 JUDGE POLLARD: Any other announcements, 17 reports from boards, commissions and committees, 18 City/County joint projects or operations reports, or 19 other reports. Anything? 20 COMMISSIONER LETZ: On the airport, the 21 interlocal agreement between us and the City is worked 22 out. And it may be on City Council -- 23 COMMISSIONER MOSER: It is tomorrow. 24 COMMISSIONER LETZ: -- for tomorrow. It 25 will be on our next meeting. Nothing -- just a few 108 1 minor changes that are pretty -- we're spending way too 2 much time on. It's working fine. 3 COMMISSIONER MOSER: Yeah. 4 JUDGE POLLARD: All right, then we'll go 5 into closed session. 6 (Executive Session.) 7 JUDGE POLLARD: All right, we're back in 8 open session. Are there any motions? 9 COMMISSIONER REEVES: I would make a motion 10 regarding the Veterans Service Officer for Kerr County 11 effective October 1, 2016, she become an hourly employee 12 with the step and grade of -- 13 JUDGE POLLARD: 17.2. 14 COMMISSIONER LETZ: 17.2 15 COMMISSIONER REEVES: -- 17.2. And this 16 will take effect with the new fiscal year. 17 COMMISSIONER LETZ: Second. 18 JUDGE POLLARD: Been moved and seconded that 19 Maggie Baker, the employee -- 20 COMMISSIONER REEVES: No, Sir, I did not say 21 that name; I said Veterans Service Officer. 22 JUDGE POLLARD: Veterans Service Officer, 23 effective October first, be increased to a 17.2 step, 24 and the salary would be -- what is it, 37 thousand and 25 something, what was the figure? 109 1 COMMISSIONER REEVES: The hourly rate was -- 2 MRS. LANTZ: Going to thirty-seven two -- 3 JUDGE POLLARD: Two fifty-two something. 4 Mr. Baldwin wrote it down. 5 MRS. LANTZ: Two fifty-two eighty -- yes, 6 three(sic). 7 JUDGE POLLARD: All right. Is that the 8 motion? All right, is there a second? 9 COMMISSIONER LETZ: Second it. 10 JUDGE POLLARD: Been moved by Commissioner 11 Reeves, seconded by Commissioner Letz that the -- is 12 there any further discussion? Those in favor signify by 13 raising your right hands. It's four zero, unanimous. 14 Is there any further business for this 15 Commissioners' Court? There being none though, we're 16 adjourned. Thank you. 17 * * * * * * 18 19 20 21 22 23 24 25 110 1 STATE OF TEXAS * 2 COUNTY OF KERR * 3 I, DEBRA ELLEN GIFFORD, the Official 4 Certified Shorthand Reporter in and for the Kerr County 5 Commissioners' Court, do hereby certify that the above 6 and foregoing pages contain and comprise a true and 7 correct transcription of the proceedings had in the 8 above-entitled Commissioners' Court. 9 Dated this the 23rd day of August, A.D. 10 2016. 11 12 /s/DEBRA ELLEN GIFFORD Certified Shorthand Reporter 13 No. 953 Expiration Date 12/31/2016 14 * * * * * * 15 16 17 18 19 20 21 22 23 24 25