1 1 2 3 KERR COUNTY COMMISSIONERS' COURT 4 Regular Session 5 Monday, August 22, 2016 6 9:00 a.m. 7 Commissioners' Courtroom 8 Kerr County Courthouse 9 Kerrville, Texas 78028 10 11 12 13 14 15 16 17 18 19 20 21 22 23 PRESENT: TOM POLLARD, Kerr County Judge H. A. "BUSTER" BALDWIN, Commissioner Pct. 1 24 TOM MOSER, Commissioner Pct. 2 JONATHAN LETZ, Commissioner Pct. 3 25 BOB REEVES, Commissioner Pct. 4 2 1 I-N-D-E-X 2 NO. PAGE 3 *** Commissioners' Comments 8 4 1.1 Consider, discuss and take appropriate 9 action on request to approve Proclamation 5 declaring October 8, 2016 to be "Kerr County Celtic Day" and October 9, 6 2016 to be "Kerr County Tartan Day". 7 1.2 Public Hearing regarding request to 13 abandon, vacate and discontinue a portion 8 of Frances Drive and a portion of State Mountain Road, Pct. 2. 9 1.3 Consider, discuss and take appropriate 14 10 action for the Court's approval to fill (2) open, budgeted Road Maintenance 11 Technician Positions in the Road and Bridge Department, Pcts. 1, 2, 3, and 4. 12 1.4 Consider, discuss and take appropriate 15 13 action for the Court to approve the installation of a perimeter fence around 14 Lot R17302 (Kerr County Property) for the Road and Bridge Department, Pcts. 1, 2, 15 3, and 4. 16 1.5 Consider, discuss and take appropriate 18 action on request to abandon, vacate and 17 discontinue a portion of Frances Drive and a portion of State Mountain Road, Pct. 2. 18 1.6 Public Hearing regarding placement of a 22 19 Stop Sign on both ends of Frederick Dr., Pct. 2. 20 1.7 Consider, discuss and take appropriate 22 21 action for the Courts' Final approval regarding placement of a Stop Sign on 22 both ends of Frederick Dr., Pct. 2. 23 1.8 Consider, discuss and take appropriate 23 action on amendment to the Kerr County 24 Juvenile Detention Facility contract with Kickapoo Traditional Tribe of Texas and 25 authorize the Judge to sign same. 3 1 I-N-D-E-X 2 NO. PAGE 3 1.9 Consider, discuss and take appropriate 24 action on authorization of filling vacant 4 positions at the Kerr County Juvenile Detention Facility. These are budgeted 5 positions. 6 1.11 Consider, discuss and take appropriate 25 action to approve Interlocal Cooperation 7 Act Agreement between Kerr County and the County of San Patricio for Short-Term 8 Sheltering during a Voluntary Evacuation. 9 1.12 Consider, discuss and take appropriate 30 action to approve expenditure of $6,123.66 10 for a fire alarm annunciator which will allow monitoring of the Kerr County 11 Sheriff's Office Annex from the Kerr County Sheriff's Office Dispatch Office 12 in order to pass fire marshal inspection; funds to come from contingency line item. 13 1.10 Consider, discuss and take appropriate 33 14 action to approve 2017 budget for Kerr 9-1-1. 15 1.13 Consider, discuss and take appropriate 36 16 action to allow additional expenditure of $5,853.89 for the fire alarm system 17 at the Kerr County Courthouse (Court Order #35507 approved $28,650.72); funds to come 18 from contingency line item. 19 1.14 Consider, discuss and take appropriate 38 action to determine new storage site for 20 items currently stored at the Juvenile Detention Facility. 21 1.29 Consider, discuss and take appropriate 43 22 action on Amendment No. 1 relating to the Guaranteed Maximum Price (GMP), to the 23 contract for Construction Manager at Risk for the Kerr County Jail Expansion and 24 Renovation project. 25 4 1 I-N-D-E-X 2 NO. PAGE 3 1.27 Consider, discuss and take appropriate 61 action to set a date and time for the 4 ground breaking ceremony for the jail expansion. 5 1.16 Public Hearing on the proposed Kerr 64 6 County and Lateral Roads 2016 Tax Rate. 7 1.15 Consider, discuss and take appropriate 65 action to approve/renew the contract 8 between Office of the Attorney General and Kerr County District Clerk for State 9 Case Registry and Local Customer Service and authorize the County Judge to sign the 10 contract #17C0048. 11 1.17 Consider, discuss and take appropriate 66 action to accept the resignation of the 12 Senior Tax Clerk effective August 31, 2016 and request the Court to allow me to hire 13 for the budgeted position. 14 1.18 Consider, discuss and take appropriate 67 action on request to hire new Tax Clerk 15 at 15.3 due to more than 10 years previous experience in the Kerr County Tax Office. 16 New hire has worked in every department and was the second person in Ingram for several 17 years. 18 1.19 Consider, discuss and take appropriate 71 action to approve General Provisions for 19 FY 2016-2017. 20 1.20 Consider, discuss and take appropriate 72 action to approve Salary Contribution 21 Agreement between Texas A&M AgriLife Extension Services and Kerr County. 22 1.21 Consider, discuss and take appropriate 73 23 action to review proposed budget. 24 25 5 1 I-N-D-E-X 2 NO. PAGE 3 1.22 Consider, discuss and take appropriate 86 action to authorize (pursuant to Section 4 152.013(b) of the Local Government Code) publishing the notice of proposed salary 5 increases, expenses, and allowances for elected county and precinct officials of 6 Kerr County, Texas for Fiscal Year beginning October 1, 2016; and authorize written 7 notification to said officials. 8 1.23 Consider, discuss and take appropriate 87 action on Resolution by the Commissioners' 9 Court of Kerr County, Texas authorizing the County Judge to execute a Certificate 10 of Approval concerning the issuance of Revenue Bonds designated as "City of Shavano 11 Park, Texas Higher Education Facilities Corporation Higher Education Revenue Bonds 12 (Schreiner University Project), Series 2016" by City of Shavano Park, Texas Higher 13 Education Facilities Corporation in satisfaction of the requirements contained 14 in Section 147(f) of the Internal Revenue Code of 1986, as Amended. 15 1.24 Consider, discuss and take appropriate 92 16 action to approve Memorandum of Understanding (MOU) between Kerr County 17 and the Hill Country Council on Alcohol and Drug Abuse-Region 8. 18 1.25 Consider, discuss and take appropriate 93 19 action regarding the Interlocal Agreement for the Continued Existence of a Joint 20 Airport Board to Provide Management of the Kerrville/Kerr County Airport. 21 1.26 Consider, discuss and take appropriate 96 22 action to approve the revised Exhibit A for the TxDOT Rural Transportation Plan. 23 1.28 Consider, discuss and take appropriate 97 24 action to approve the Interlocal Agreement with Burnet County for housing inmates at 25 the Burnet County Jail during the jail expansion. 6 1 I-N-D-E-X 2 NO. PAGE 3 1.30 Consider, discuss and take appropriate 104 action regarding a project to assess the 4 need for, and the design, develop and construction of a Kerr County Flood 5 Warning System (KCFWS). 6 1.32 Consider, discuss and take appropriate 111 action regarding submission of a Hazard 7 Mitigation Grant Application to provide the County with a flood warning system to 8 be known as the Kerr County Flood Warning System (KCFWS). 9 1.33 Consider, discuss and take appropriate 111 10 action regarding procurement of administrative consultant and engineering 11 services for the Hazard Mitigation Grant flood warning system application 12 development and subsequent implementation contingent upon award. 13 1.34 Consider, discuss and take appropriate 111 14 action regarding the County Engineer serving as the Project Engineer/Manager 15 for the planning, development and construction of the Kerr County Flood 16 Warning System (KCFWS) contingent on approval a grant. 17 1.31 Consider, discuss and take appropriate 112 18 action regarding approval of an Interlocal Agreement (ILA) between Kerr County, Upper 19 Guadalupe River Authority (UGRA), City of Kerrville, and the City of Ingram for a 20 Kerr County Flood Warning System (KCFWS) and authorize Judge to sign 21 1.35 Consider, discuss and take appropriate 141 22 action regarding a project and the associated Request for Proposal (RFP) 23 for installing Light Emitting Diode (LED) lighting in Kerr County facilities. 24 4.1 Pay bills. 154 25 7 1 I-N-D-E-X 2 NO. PAGE 3 4.2 Budget Amendments. 155 4 4.3 Late bills. 155 5 4.4 Approve and accept Monthly Reports. 155 6 4.5 Auditor Reports. 156 7 5.1 Reports from Commissioners/Liaison 156 Committee Assignments as per attachment. 8 5.2 Reports from Elected Officials/Department 156 9 Heads. 10 5.3 Reports from Boards, Commissions and 157 Committees. 11 a). City/County Joint Projects or Operations Reports. 12 b). Other. 13 *** Adjournment. 157 14 * * * * * * 15 16 17 18 19 20 21 22 23 24 25 8 1 JUDGE POLLARD: All right. It's Monday, 2 August the 22nd, 2016, it's 9 a.m., the Kerr County 3 Commissioners' Court is in session. We'll start off 4 with Commissioner Moser who will lead us in the prayer 5 and pledge. 6 (Prayer and Pledge of Allegiance.) 7 JUDGE POLLARD: This is the part of the 8 agenda where anyone in the crowd that wishes to come 9 forth and speak on something that is not on the agenda, 10 if there's anyone then please come forward to the 11 podium, identify yourself, state your address and limit 12 your comments to three minutes, please. Is there 13 anyone? 14 All right. There being none, we'll go to 15 the next part, which is the Commissioners' comments, 16 Commissioners and/or the County Judge may use this time 17 to recognize achievements of persons in their precinct 18 or make comment on matters not listed on the regular 19 agenda. Mr. Baldwin. 20 COMMISSIONER BALDWIN: Judge, I don't have 21 anything other than I heard that it's going to rain. 22 That's all, thank you. 23 COMMISSIONER MOSER: I pass. 24 JUDGE POLLARD: I pass. 25 COMMISSIONER LETZ: Nothing this morning. 9 1 COMMISSIONER REEVES: Nothing. 2 JUDGE POLLARD: Okay. All right. Then 3 we'll go to item 1.1 on the agenda, consider, discuss 4 and take appropriate action on request to approve 5 Proclamation declaring October 8th, 2016 to be "Kerr 6 County Celtic Day", and October 9th, 2016 to be "Kerr 7 County Tartan Day". Mr. Martin Burniston and/or Jackie 8 Watson. 9 JUDGE POLLARD: You're Mr. Burniston? 10 MR. BURNISTON: I am, Sir. 11 JUDGE POLLARD: Thank you. 12 MR. BURNISTON: Thank you, Commissioners. 13 Just read from our commission statement first of all. 14 The mission of the Kerr County Celtic Association is to 15 promote community knowledge of the Celtic culture 16 through education and participation in community events, 17 and to stage a Celtic Festival and Scottish Highland 18 Games in the Kerr County area on a periodic basis, for 19 as an educational event. 20 There are lots of people with Celtic 21 backgrounds that live here in the Hill Country of Texas. 22 And we want to just even enlarge on the -- and educate 23 the people about that culture here in The State of 24 Texas, the glorious State of Texas. And we do this by 25 holding this Celtic Festival, which was started last 10 1 year. Actually we had a smaller festival in Kerrville 2 for about three to five years. That was just a Highland 3 Games more than anything. Now we're expanding that to 4 include pipes and drums, Highland dance competition, a 5 sanctioned Highland Games, sanctioned by the Scottish 6 Celtic Games and also the Texas Scottish Games 7 Association. And I have haven't got the names 8 completely correct there, but we're asking for -- the 9 proclamation to be awarded for the Celtic Day and the 10 Tartan Day, for the two days of our festival, which is 11 going to be held at the Hill Country Arts Association 12 Point Theater on October the 8th and 9th of this year. 13 We're expecting -- we're hoping for three to four 14 thousand people to be coming to the area to come to our 15 festival. 16 JUDGE POLLARD: Okay. Thank you very much. 17 COMMISSIONER MOSER: Where is the closest 18 festival like that to Kerrville? 19 MR. BURNISTON: San Antonio has a festival, 20 which is held in Helotes. There are numbers of 21 different festivals around The State of Texas. 22 COMMISSIONER MOSER: Okay. 23 MR. BURNISTON: Saledo, and there is a big 24 festival up in Dallas which is a more of an Irish 25 festival than anything else. 11 1 COMMISSIONER MOSER: Okay, very good. 2 MR. BURNISTON: And we are trying to -- 3 it's not just Scotland or Ireland. There are seven 4 Celtic nations. And everybody's got a little bit of 5 those backgrounds in their blood. It's Scotland, 6 Ireland, Wales, Cornwall, Isle of Man, Brittany, and 7 part of Spain called Galatia. 8 COMMISSIONER MOSER: Okay. 9 MR. BURNISTON: Thank you, gentlemen. 10 COMMISSIONER BALDWIN: Thank you, Sir. 11 COMMISSIONER LETZ: I move approval of the 12 proclamation. 13 COMMISSIONER BALDWIN: Second. 14 JUDGE POLLARD: It's been moved and seconded 15 that the proclamation as submitted. Is that -- 16 COMMISSIONER LETZ: Yes. 17 JUDGE POLLARD: -- be approved. Moved by 18 Commissioner Letz, and seconded by Commissioner Baldwin. 19 Any discussion? If not, those in favor signify by 20 raising their right hands. Let me just read this 21 proclamation right quick. 22 Whereas on January 26, 1856, Kerr County was 23 formed from Bexar Land District No. 2. At the request 24 of Joshua Brown, the name of Brownsboro was changed to 25 Kerrsville, for his friend and fellow veteran of the 12 1 Texas Revolution, Major James Kerr. All right. 2 Kerrsville became the County seat and later the "s" was 3 dropped and the town became Kerrville. 4 Whereas that Major James Kerr is of Celtic 5 origins. I didn't know that. 6 Whereas Celtic Congress established in 1917 7 is a non-political organization that seeks to promote 8 Celtic culture and languages and to maintain 9 intellectual contact and close cooperation between 10 Celtic peoples. 11 Whereas Barack Obama Proclamation of 12 Irish-American Heritage Month, February 28th, 2014; 13 Whereas Americans of Scottish decent have 14 played a vibrant influential role in the development of 15 the United States. From the framers of the Declaration 16 of Independence to the first man on the moon. The 17 Scottish-Americans have contributed mightily to the 18 fields of the arts, science, politics and more; 19 Whereas these are the people and 20 accomplishments that are honored on National Tartan Day, 21 April the 6th, the date on which the declaration of 22 Arbroath was signed in 1320; 23 Whereas the United States Senate recognized 24 April 6th as Tartan Day in 1998. National Tartan Day is 25 a U.S. observance on April 6th of each year. It 13 1 commemorates the Scottish Declaration of independence 2 from which the American Declaration of Independence was 3 modelled. It also recognizes achievements of Americans 4 of Scottish decent; 5 Resolved that Kerr County Commissioners' 6 Court, by adoption of this Proclamation, hereby declares 7 Saturday, October 8th, 2016 to be "Kerr County Celtic 8 Day" and declares Sunday October the 9th, 2016 to be 9 "Kerr County Tartan Day". 10 Adopted effective this 22nd day of August, 11 2016. 12 All right. Item number 1.20 on the 13 agenda -- 14 COMMISSIONER LETZ: Did we vote? 15 COMMISSIONER MOSER: Yeah, we voted. 16 JUDGE POLLARD: Yeah, it passed. 17 COMMISSIONER MOSER: You made the motion. 18 COMMISSIONER LETZ: I know I made the 19 motion. I don't remember voting on it. 20 COMMISSIONER BALDWIN: Hey, Letz I couldn't 21 remember either. 22 JUDGE POLLARD: They're still not here, 23 Sheriff? All right. 24 SHERIFF HIERHOLZER: No. 25 JUDGE POLLARD: When Wayne Gondeck and all 14 1 the people come in on 1.29 we'll go ahead and break and 2 hear that one immediately. 3 1.2, this is a public hearing regarding to 4 request to abandon, vacate and discontinue a portion of 5 Frances Drive and a portion of State Mountain Road in 6 Precinct 2. Is there anyone here wishing to speak at 7 this public hearing? 8 Apparently not real controversial, okay. 9 We'll close the public hearing and move on to item 1.3 10 consider, discuss and take appropriate action for the 11 Court's approval to fill two open, budgeted Road 12 Maintenance Technician Positions in the Road and Bridge 13 Department. This applies to all precincts. Ms. Hoffer. 14 MS. HOFFER: We have a couple Road 15 Maintenance positions that are open, one through a 16 retirement and promoted within and created the road 17 maintenance tech position, and the other one the person 18 was going to the Fire Academy in San Antonio. So I have 19 two road maintenance tech positions that I would like to 20 fill that are budgeted funded positions. 21 COMMISSIONER MOSER: So move. 22 COMMISSIONER BALDWIN: Second. 23 JUDGE POLLARD: Been moved by Commissioner 24 Moser, seconded by Commissioner Baldwin to approve Road 25 Maintenance -- filling the two Road Maintenance Tech 15 1 positions. Any further discussion, comments? If 2 there's none, those in favor signify by raising their 3 right hands. It's four zero, unanimous. 4 All right. 1.4 consider, discuss and take 5 appropriate action for the Court to approve the 6 installation of a perimeter fence around lot R17302 on 7 Kerr County property for the Road and Bridge Department. 8 Ms. Hoffer. 9 MS. HOFFER: There's a piece of property 10 that actually goes across Highway 27 for the AG 11 facility, it's about 32 acres, but it's a lot that is 12 directly next door to the Road & Bridge property. We 13 did some clearing of that land to have extra areas to 14 store material or store equipment. We got that pipe 15 yard that's on Spur 100 that's next to the baseball 16 field, and it's pretty full. We hit -- we have probably 17 the last few years put money in the maintenance facility 18 line item, and the note in that was for fencing and we 19 would like to get permission to fence just the -- I put 20 a map in there, just the section right next to the Road 21 & Bridge property. That way we could have it secure. 22 Right now it's not secure. And I've got three fencing 23 quotes that we have received, and the one -- if the 24 Court would approve it, that we'd like to go with the 25 Secor Fencing. 16 1 JUDGE POLLARD: In the amount of 2 approximately 22 thousand. 3 MS. HOFFER: It's 22 thousand, and I got 4 with Brenda, we to have make some budget amendments to 5 cover the additional cost of the fencing. We'd take out 6 of contract fees 8 thousand, and contingency $3,870.99, 7 and then it would -- it would zero out the maintenance 8 facility line item, but that way that fencing would be 9 done. And that could be removed as far as the INCODE 10 notes for future budgets. 11 JUDGE POLLARD: Any other questions or 12 comments? 13 MS. HOFFER: This is the property between 14 the Kerr County Credit Union and the Road & Bridge 15 property. It's a wooded lot. 16 COMMISSIONER MOSER: Is that where it's been 17 cleared quite a bit? 18 JUDGE POLLARD: Wasn't that kind of low in 19 there? 20 MS. HOFFER: It's a little low, but we 21 oughta be -- we oughta be fine, there is no flood plain 22 on that property, surprisingly. So -- 23 COMMISSIONER MOSER: Wow, that's amazing 24 that there's no floodplain issues. Okay. 25 MS. HOFFER: And Charlie has looked at it 17 1 also, so -- 2 MR. HASTINGS: We've got the fence designed 3 further back from where the drainage outfalls there, so 4 that we won't have issues with the fence. 5 MS. HOFFER: Because you've got the TxDOT 6 drainage that's right up there in front. 7 COMMISSIONER MOSER: So move. 8 COMMISSIONER LETZ: Second. 9 JUDGE POLLARD: Been moved by Commissioner 10 Moser, seconded by Commissioner Letz to approve the 11 installation of a perimeter fence around lot R17302 for 12 the Road and Bridge Department. Any further discussion 13 or comment? 14 COMMISSIONER LETZ: Yes. Have a question on 15 the Highway 27 portion along there. It's pretty wooded 16 right there, and is there enough room right along the 17 edge of the State right-of-way, or you going to move it 18 inside? 19 MR. HASTINGS: We're going to move the fence 20 inside away from the highway. 21 MS. HOFFER: We would like to keep some of 22 that wooded area, so the visibility, you know, is to 23 help. 24 COMMISSIONER LETZ: So it would be roughly 25 what, 20, 30 feet inside the property line. 18 1 MR. HASTINGS: That is correct. 2 COMMISSIONER MOSER: Did they clear all that 3 as part of construction of the housing at VA? 4 MS. HOFFER: They did some clearing in there 5 within their right-of-way and I can't remember what 6 their right-of-way is. I want to say it's about a 7 hundred and 80 or something, a hundred and 80 feet, but 8 we cleared the bulk of what you see. Now you can see in 9 that property. But they did -- they did do a little bit 10 of clearing with the VA project, but it was solely in 11 their right-of-way. 12 COMMISSIONER MOSER: Okay, thank you. 13 JUDGE POLLARD: All right. Any further 14 comments or discussion. If not, those in favor of the 15 motion signify by raising your right hand. It's four 16 zero, unanimous. 17 MS. HOFFER: Thank you. 18 JUDGE POLLARD: I guess that passively 19 approves the budget amendments that are going to be 20 necessary? 21 MRS. DOSS: I'm sorry. 22 MS. HOFFER: This is a part of the budget, 23 this Court's budget, and the next one. 24 JUDGE POLLARD: All right. 1.5 consider, 25 discuss and take appropriate action on request to 19 1 abandon, vacate and discontinue a portion of Frances 2 Drive and a portion of State Mountain Road in Precinct 3 2. Mr. Hastings. 4 MR. HASTINGS: Frances Drive and State 5 Mountain Road are privately maintained, they're unpaved 6 or partially paved, and they were dedicated as public 7 road easements on the plat of Elm Pass Ranch No. 2 8 dated June 12th, 1972, and recorded in Volume 3, page 9 100 of the Plat Records of Kerr County, Texas. The ends 10 of each road as shown in the attached petition are 11 located solely on property owned by Joel and Sarah 12 Mayor. The Mayors have submitted petitions to have the 13 end of Frances Drive approximately 519 linear feet, and 14 the end of State Mountain Road, approximately 330 linear 15 feet abandoned, vacated and discontinued. 16 And the County Engineer is requesting that 17 the Court consider, discuss and take appropriate action 18 on this request to abandon, vacate and discontinue 19 portions of Frances Drive, and portions of State 20 Mountain Road Precinct 2. And Sarah Mayor is here to 21 answer any questions that you have. 22 COMMISSIONER MOSER: Any issues with any 23 neighbors or anything? I haven't heard any. 24 MR. HASTINGS: Because these are solely on 25 their property, I haven't heard of any issues. 20 1 JUDGE POLLARD: It doesn't serve anybody 2 else, does it? 3 MR. HASTINGS: No, Sir. 4 COMMISSIONER REEVES: Are there some other 5 issues that you're looking into, Mr. Hastings? 6 MR. HASTINGS: Yes. 7 COMMISSIONER REEVES: Does this affect any 8 of the other issues that you're looking into? 9 MR. HASTINGS: In my opinion they don't. 10 The other issue would be a gate across the road. But 11 that's not any part of the portion that's being 12 requested to be abandoned here. 13 COMMISSIONER BALDWIN: Judge, I second his 14 motion. 15 COMMISSIONER MOSER: I Move for approval. 16 JUDGE POLLARD: All right. It's been moved 17 by Commissioner Moser, seconded by Commissioner Baldwin 18 that the County abandon, vacate and discontinue a 19 portion of Frances Drive and State Mountain Drive, both 20 as depicted on the plats and information submitted in 21 the agenda request. Is there any further discussion or 22 comments? 23 COMMISSIONER LETZ: Yes, question. Are 24 those Frances and State Mountain, are they County 25 maintained or -- 21 1 MR. HASTINGS: No, Sir. 2 JUDGE POLLARD: They're both private? 3 MR. HASTINGS: Privately maintained. 4 COMMISSIONER LETZ: Is there -- this is a 5 pretty remote area, I understand, is there any issue 6 from not having and it wasn't a cul-de-sac, doesn't look 7 like right now, but is there any issue on not being able 8 to turn around if you come down Frances Drive or State 9 Mountain Drive? 10 MR. HASTINGS: Because they're privately 11 maintained, and I tried driving down State Mountain, I 12 couldn't get down Frances the day I went out there, but 13 State Mountain I had difficulty turning around anywhere 14 in there, and I never made it to the end where the 15 cul-de-sac is platted. And I know I was going to have 16 the exact same issue there. It's just unmaintained. 17 But it's privately maintained, it's just not maintained 18 by the County. 19 COMMISSIONER LETZ: Okay. And we don't -- 20 I'm just thinking of our rules, our rules really don't 21 address a cul-de-sac on a private road like that? 22 MR. HASTINGS: Correct, right. Because in 23 the past when we've abandon portions of road that we've 24 maintained then we've asked for a cul-de-sac wherever 25 the abandonment is. But since they aren't maintained by 22 1 us it's a little bit different issue. 2 COMMISSIONER LETZ: Okay. 3 JUDGE POLLARD: All right. Any further 4 questions or comments? If not then those in favor of 5 the motion signify by raising your right hands. It's 6 four zero, unanimous. 7 Item 1.6, this is a public hearing 8 regarding the placement of a stop sign on both ends of 9 Frederick Drive in Precinct 2. Mr. Hastings. 10 Well, does anybody want to speak on this? 11 It's a public hearing. All right, we'll close the 12 public hearing and then going to item 1.7 consider, 13 discuss and take appropriate action for the Court's 14 final approval regarding placement of a stop sign on 15 both ends of Frederick Drive in Precinct 2. 16 Mr. Hastings. 17 MR. HASTINGS: Thank you. There is a yield 18 sign on the southern end of Frederick Drive where it 19 intersects with Loyal Valley. There's no sign at all on 20 the northern end and we're requesting that stop signs be 21 placed at both ends. That is a minor road and it needs 22 to yield right-of-way or have a sign, and that's what 23 we're requesting is a sign at both ends. 24 COMMISSIONER MOSER: So move. 25 COMMISSIONER BALDWIN: Second. 23 1 JUDGE POLLARD: Been moved by Commissioner 2 Moser and seconded by Commissioner Baldwin that the 3 Court authorize the placement of stop signs at both ends 4 of Frederick Drive in Precinct 2. Is there any further 5 discussion or comments? There being none those in favor 6 of the motion signify by raising their right hands. 7 It's four zero, unanimous. 8 Item 1.8 consider, discuss and take 9 appropriate action on amendment to the Kerr County 10 Juvenile Detention Facility contract with the Kickapoo 11 Traditional Tribe of Texas and authorize the Judge to 12 sign same. Mr. Davis. 13 MR. DAVIS: Good morning, Your Honor, 14 Commissioners. This is a contract that we've -- at the 15 request of the Tribal Nation and sent off, this Court 16 has previously approved. They requested some changes. 17 Nothing in substance other than there are name changes 18 and what it's referred to the Juvenile Court in the 19 contract, they would like it referred to the Tribal 20 Court. Other than that the terms have not changed at 21 all. 22 JUDGE POLLARD: No problem. 23 MRS. STEBBINS: No problem. I've had a 24 look. 25 COMMISSIONER BALDWIN: So move. 24 1 COMMISSIONER LETZ: Second. 2 JUDGE POLLARD: Been moved by Commissioner 3 Baldwin, seconded by Commissioner Letz that they accept 4 the amendments to the Kerr County Juvenile Detention 5 Facility contract with the Kickapoo Traditional Tribe of 6 Texas, and authorize the County Judge to sign same. Any 7 further discussion or comment? There being none, those 8 in favor of the motion signify by raising their right 9 hands. Four zero, unanimous. 10 1.9 consider, discuss and take appropriate 11 action on authorization of filling vacant positions at 12 the Kerr County Juvenile Detention Facility. These are 13 budgeted positions. Mr. Davis. 14 MR. DAVIS: We have two part-time employees 15 that are resigning. We would like to replace those 16 positions. Those are budgeted positions, we're not 17 adding additional staff, just replace, filling holes 18 basically. 19 COMMISSIONER REEVES: So move. 20 COMMISSIONER BALDWIN: Second. 21 JUDGE POLLARD: Been moved by Commissioner 22 Reeves, seconded by -- was that you? Commissioner 23 Baldwin, to authorize the filling of the two vacant 24 positions at the Kerr County Juvenile Detention 25 Facility, they being budgeted items. Any more comments, 25 1 questions? There being none, those in favor signify by 2 raising your right hands. It's four zero, unanimous. 3 MR. DAVIS: Thank you. 4 JUDGE POLLARD: Just skip 1.10 for a while, 5 wait until 9:30. 6 1.11 consider, discuss and take appropriate 7 action to approve Interlocal Cooperation Act Agreement 8 between Kerr County and the County of San Patricio for 9 short-term sheltering during voluntary evacuation. 10 Mr. Thomas. 11 MR. THOMAS: Morning, Judge, morning 12 Commissioners. Believe it or not I'm not going to talk 13 about hazard mitigation today. 14 COMMISSIONER MOSER: Stand by. 15 MR. THOMAS: No. We have a -- Kerr County's 16 in a point to point shelter location for San Patricio 17 County in the event of a hurricane, category three or 18 above for several years. That every year that agreement 19 needs to be updated and reviewed, and it's not been done 20 since 2014. And the agreement that we did have really 21 was not much of an agreement other than a list of bullet 22 points for procedures that is we needed to take. There 23 was nothing in there to protect Kerr County from 24 liability, or nothing in there about who's going to pay 25 the bills. And I felt that it was important that we 26 1 needed to put those kind of issues into a document, and 2 submit it to San Patricio County. 3 I took a document, an Interlocal Agreement 4 from Comal County and used it, basically made it fit 5 what I felt our needs were as far as Kerr County. And 6 the County Attorney's looked over it. She's made some 7 additional changes to it as far as how payment will be 8 made. That Kerr County would not be responsible for 9 payment, that those payments would be responsible to San 10 Patricio County for any expenses here, whether it's 11 food, medical, you know, the police department's going 12 to have security, and so there's a lot of monetary 13 expense involved with this, and I just didn't feel like 14 anybody in Kerr County should be ultimately responsible 15 for that payment. I don't mind sheltering them, but I 16 think they need to bare the expense. 17 And so after Heather Stebbins, the County 18 Attorney, looked at the document, I sent it off to San 19 Patricio County for them to review prior to bringing it 20 to y'all. They've seen the document and they're just 21 waiting for y'all's signature now. 22 If I can get Court's approval and have the 23 Judge sign the Interlocal Agreement, I'll send it to San 24 Patricio County. 25 COMMISSIONER BALDWIN: When the evacuees 27 1 arrive by bus, where do you house them? 2 MR. THOMAS: We have two sheltering 3 locations, one is Tivy High School, and the other one is 4 Calvary Temple Church. The old document had Ingram High 5 School, and some place else in there. 6 COMMISSIONER BALDWIN: Is that in this 7 document, the Tivy High and -- 8 MR. THOMAS: Yes, Sir. It should be back in 9 the back under procedures. 10 COMMISSIONER LETZ: Section one. 11 COMMISSIONER BALDWIN: Okay. 12 COMMISSIONER LETZ: Is the reason for those 13 locations, the bathroom, restroom facilities? 14 MR. THOMAS: Yes, Sir. Yes, Sir. Shower 15 facilities, kitchen facilities, those types of things, 16 yes, Sir. 17 COMMISSIONER MOSER: And that's no issue for 18 them, they agree? 19 MR. THOMAS: They've agreed to it yes, Sir. 20 COMMISSIONER LETZ: Move for approval. 21 COMMISSIONER MOSER: Second. 22 JUDGE POLLARD: Been moved by Commissioner 23 Letz, seconded by Commissioner Moser for approval of 24 that item to approve the Interlocal Cooperation Act 25 Agreement between Kerr County and the County of San 28 1 Patricio for short therm sheltering during voluntary 2 evacuation. The County Attorney has approved the 3 contract? 4 MRS. STEBBINS: Yes, Sir. 5 JUDGE POLLARD: Is there any further 6 discussion, question or comment? 7 COMMISSIONER MOSER: Yeah. I'd just like to 8 thank Dub for making this a more thorough document and 9 looking at it and recognizing that there was some open 10 stuff there. 11 MR. THOMAS: Thank you, I appreciate it. 12 COMMISSIONER LETZ: My question is, should 13 we not have at least it acknowledged by the 14 superintendent and the pastor at Calvary Temple that 15 their facilities are being used? I don't know that the 16 Judge has authority to commit those facilities. 17 JUDGE POLLARD: I don't, nor does the 18 Commissioners. 19 MR. THOMAS: In our agreement with the 20 American Red Cross, they are the ones that will be doing 21 the sheltering, but that's the two facilities. 22 JUDGE POLLARD: So they do the organizing of 23 it? 24 MR. THOMAS: That's the two facilities that 25 have been designated, yes. 29 1 JUDGE POLLARD: So they designate them and 2 apparently they have an agreement. 3 MR. THOMAS: Yes, Sir, they have agreements 4 on it. 5 COMMISSIONER LETZ: The Red Cross sign off 6 on it. It just seems to me I'm not sure why we -- why 7 we're even involved. Why -- I mean what -- what's the 8 County doing with the system, other than saying they -- 9 I mean they can come here whether we say they can come 10 here or not. 11 MR. THOMAS: We'll be doing a lot of things. 12 Well, we'll be feeding, we'll be doing security at the 13 location. 14 COMMISSIONER LETZ: We County, or we 15 residents of Kerr County? 16 MR. THOMAS: Well, there's agreements with 17 the American Red Cross through the Salvation Army. The 18 Salvation Army does the feeding, but we also have -- 19 there's going to be some medical expenses, those folks 20 are going to show up, they're not going to have their 21 medications, some of them are going to have functional 22 needs, we're going to have to require equipment with 23 that, so there's going to be some expense for the 24 County, so I just wanted to make sure that we didn't 25 have to pay those bills. 30 1 COMMISSIONER MOSER: It's part of -- 2 JUDGE POLLARD: That's why they're involved 3 to get them to agree to reimburse them for the expense. 4 COMMISSIONER MOSER: Part of the Emergency 5 Management Coordinator job, which is -- 6 MRS. STEBBINS: They'll also make the 7 request for the Federal funding, in times of emergency, 8 and instead of Kerr County being responsible for that. 9 COMMISSIONER MOSER: So in this -- and I 10 think Commissioner Letz has got a good point. Should we 11 reference in here that the American Red Cross, and -- 12 being establishing a relationship? 13 MR. THOMAS: Well, they're all addressed in 14 our basic emergency management plan, and also mass care 15 annex. 16 COMMISSIONER MOSER: Okay, good. 17 JUDGE POLLARD: If there's no further 18 comment or questions, those in favor of the motion 19 signify by raising your right hand. It's four zero, 20 unanimous. 21 MR. THOMAS: Thank you, Sir. 22 JUDGE POLLARD: 1.12 consider, discuss and 23 take appropriate action to approve expenditure of 24 $6,123.66 for a fire alarm annunciator, which will allow 25 monitoring of the Kerr County Sheriff's Office Annex 31 1 from the Kerr County Sheriff's Office dispatch office in 2 order to pass fire marshal inspection; funds to come 3 from contingency line item. Mr. Bollier. 4 MR. BOLLIER: Yes, Sir. I've already 5 ordered this to be done. I have to have it done. The 6 Fire Marshal has done an inspection out there, and the 7 inspection is open until I get this fixed. And the only 8 reason I put in on here was I've talked to the Auditor, 9 we didn't have the money in there, in the 511 or 510, so 10 I went to the Auditor to ask for the money and she said 11 we'd have to take it out of contingency, and that's why 12 it's on the agenda. 13 MRS. DOSS: I just wanted to get it 14 approved, too. 15 JUDGE POLLARD: Has the Fire Marshal 16 approved it? 17 MR. BOLLIER: Yes, Sir. This problem has 18 been there a long time. Delta never would give us the 19 code numbers to get into the fire alarm box, and Delta 20 would never come to work on the fire alarm and why, I do 21 not know, but they would not come to do it. They would 22 never give the proper numbers to get into it, to give to 23 our fire alarm company. And we finally got that, and we 24 got it fixed. And now then we need to get this fixed. 25 COMMISSIONER LETZ: What's an annunciator? 32 1 MR. BOLLIER: An annunciator is an alarm. 2 It'll go from the fire alarm, which is over in the 3 probation side in the new jail annex. It's a wire that 4 comes over and tells the control room dispatch, it'll be 5 dispatched. Dispatch says hey, we have a fire. Right 6 now it goes nowhere, it leaves our fire alarm in an 7 alarm and it's showing trouble, and it's not supposed to 8 do that at all. And the fire marshal will not pass it. 9 COMMISSIONER LETZ: Move for approval. 10 COMMISSIONER BALDWIN: I don't blame him. 11 Second. 12 JUDGE POLLARD: Moved by Commissioner Letz, 13 seconded by Commissioner Baldwin that we spend $6,123.66 14 for a fire alarm annunciator. I guess that's that a 15 fancy word for alerting you and telling you, 16 annunciator. 17 MRS. DOSS: Excuse me. 18 JUDGE POLLARD: Yes. 19 MRS. DOSS: And could we approve that at not 20 necessarily coming out of contingency funds, because I 21 have since identified that the Sheriff's Department has 22 some extra funds in his capital outlay item that we 23 could possibly use. 24 COMMISSIONER LETZ: Okay. We're just 25 approving the purchase of it. We'll do the other part 33 1 on a budget amendment, correct? 2 JUDGE POLLARD: Well, it does have in the 3 last phrase there funds to come from contingency line 4 item, so I'll just leave this out. 5 COMMISSIONER LETZ: I'll take that out of my 6 motion. 7 JUDGE POLLARD: All right. So to allow the 8 monitoring of the Kerr County Sheriff's office annex, 9 and the Kerr County Sheriff's Office dispatch office to 10 pass fire marshal inspection, period. All right. It 11 was moved by Commissioner Letz and seconded -- who 12 seconded it? 13 COMMISSIONER BALDWIN: I did. 14 JUDGE POLLARD: Commissioner Baldwin. Is 15 there any further discussion or comment? If not, those 16 in favor signify by raising your right hands. It's four 17 zero, unanimous. 18 It's 9:30 Commissioner Moser reminds me. 19 Item 1.10 consider, discuss and take appropriate action 20 to approve 2017 budget for the County 911 Board. Mr. 21 Del Toro. 22 MR. DEL TORO: Good morning, Judge, good 23 morning, Commissioners. I want to introduce the mapping 24 GIS address coordinator, Nick LaMontia. He's 25 accompanying me here today. I was lucky to steal him 34 1 from the Sheriff a year and a half ago. 2 AUDIENCE: He's not here to respond. 3 MR. DEL TORO: I didn't feel any eyes on my 4 back. 5 JUDGE POLLARD: He's kind of like that, 6 isn't he? 7 MR. DEL TORO: This morning I'm here in 8 front of you in accordance with the Texas Health and 9 Safety Code, Chapter 772.314 subchapter d, and here 10 requesting for approval, and am here to answer questions 11 concerning our 2017 proposed budget. 12 I'm presenting to you a balanced budget. We 13 have a slight increase of income of $7,500.00 over last 14 year, expecting total expenses for PSAP operations to 15 increase by a thousand dollars, to a $103,660.00, and an 16 employee overhead increase of 3.57 percent for 2017. 17 And for 2017 also our 911 surcharge rate will remain 18 unchanged at 50 cents per class of service. So there 19 will be no tax increase or reduction for 2017. 20 JUDGE POLLARD: Is the 3.75 percent increase 21 per employee increase, is that based on actual 22 figures -- 23 MR. DEL TORO: Yeah. 24 JUDGE POLLARD: -- from the Governor? 25 MR. DEL TORO: No, Sir. That includes all 35 1 insurances, retirement, salary increase for Mr. LaMontia 2 and myself. 3 JUDGE POLLARD: So it's not a cost of living 4 adjustment? 5 MR. DEL TORO: No, Sir. 6 COMMISSIONER REEVES: And over all what is 7 the change in the budget between current and proposed 8 per the bottom line? 9 MR. DEL TORO: $416,000 for 2017. And right 10 now for 2016 we're at $408,500. 11 COMMISSIONER REEVES: Just wanted to make 12 sure I understood what it was. 13 COMMISSIONER LETZ: On the salary item, is a 14 3.7 percent increase. You said it's not a COLA, but you 15 know what you call at this time doesn't make any 16 difference, it's a salary increase. What were the 17 increases last year, do you remember? 18 MR. DEL TORO: Roughly the same. We hovered 19 right around three percent. I'd have to go back and 20 double check, but I believe it was in that range. 21 COMMISSIONER LETZ: I know y'all are 22 relatively independent. 23 MR. DEL TORO: Yes, Sir. 24 COMMISSIONER LETZ: We have no -- it's not 25 our money, it's not County money. Anyway it's just 36 1 difficult to approve budgets for entities that are 2 giving increases higher than the County wants to give. 3 This is a comment. 4 MR. DEL TORO: I understand, Sir. 5 JUDGE POLLARD: Any other comments or 6 questions? 7 COMMISSIONER BALDWIN: I move for approval. 8 COMMISSIONER MOSER: I second. 9 JUDGE POLLARD: Been moved by Commissioner 10 Baldwin, seconded by Commissioner Moser for approval of 11 the proposed budget, 2017 budget for the Kerr 911 Board. 12 Any further comments or questions? If not, those in 13 favor of the motion signify by raising their right hand. 14 It's four zero, unanimous. Thank you, Sir. 15 MR. DEL TORO: Thank you very much. 16 COMMISSIONER MOSER: Mark, thanks for the 17 good job. 18 JUDGE POLLARD: All right. Let's to go 1.13 19 consider, discuss and take appropriate action to allow 20 additional expenditure of $5,853.89 for the fire alarm 21 system at the Kerr County Courthouse under Court Order 22 35507 approved for $28,650.72, and the funds to come 23 from the contingency line item. That's going to come 24 from the contingency? 25 MRS. DOSS: Yes. You approved that back 37 1 in -- 2 JUDGE POLLARD: Whatever the date of that 3 court order is. 4 MR. BOLLIER: It's been awhile. 5 MRS. DOSS: It's been some time. 6 COMMISSIONER LETZ: March. 7 MRS. DOSS: And it was supposed to be 8 reimbursed by the TAC management risk program, but now 9 we found out that they will not be reimbursing us for 10 this expense. And it was specifically approved at in an 11 amount of 28,650 and we had a court order just for that 12 amount. That's why we had to come back, because Tim has 13 found out that it will be five thousand dollars more, or 14 six thousand dollars more. 15 COMMISSIONER LETZ: Move for approval. 16 COMMISSIONER REEVES: Second. 17 JUDGE POLLARD: Moved by Commissioner Letz, 18 seconded by Commissioner Reeves to authorize the 19 expenditure of $5,853.89 for a fire alarm system at the 20 Kerr County Courthouse, which was previously approved in 21 Court order 35507 in an approved amount of $28,650.72 22 back in March of this year, and these funds to come from 23 the contingency. Any further comments or questions? 24 There being none, those in favor of the motion signify 25 by raising their right hands. It's four zero, 38 1 unanimous. Thank you. 2 1.14 consider, discuss and take appropriate 3 action to determine new storage site for items currently 4 stored at the Juvenile Detention facility. Mr. Bollier. 5 MR. BOLLIER: I brought this back because 6 the Court asked me to. We have put all the filing 7 cabinets and stuff that were in there on GovDeals. I 8 did not look at it this morning, but as of Friday, there 9 wasn't any takers, and that ended Saturday. And so 10 we're going to work on getting that out of there. But 11 the only thing that'll be left is the files that are in 12 there and I need a place to go with them, or the 13 Department needs -- the other departments needs a place 14 to go with them. 15 COMMISSIONER LETZ: How many, what volume? 16 I know there's a lot of files there, but we talking 17 about fill up this room? I mean what kind of area we 18 talking about? 19 MR. BOLLIER: It'll fill this room up. Not 20 all the way to the ceiling, but it'll fill this room up. 21 COMMISSIONER REEVES: When do these files 22 need to be removed? 23 MR. BOLLIER: I was told the last 24 Commissioners' Court that I had six weeks. This is -- 25 that's two weeks ago, so I have four weeks left as of 39 1 today. Rusty will have to tell you when they're going 2 to start doing their thing. 3 COMMISSIONER LETZ: Before you get to that 4 part, and these files are required from retention 5 standpoint by State law. What are these files? 6 SHERIFF HIERHOLZER: Most of those -- every 7 department, J.P.'s, District Attorney, everybody's got 8 files; mine doesn't, we have our own, but I mean has 9 files over there. And a lot of those are going to be 10 governed by retention requirement records, or just the 11 massive volume of having to go through them all. That 12 nobody really has that opportunity to -- 'cuz every year 13 you have to go back through a bunch of them and see 14 which ones do and don't apply to that retention. 15 MR. BOLLIER: Whenever I get all the -- all 16 the -- I'm going to call it junk or whatever out of 17 there, so people can go over there and look, I would 18 like the permission of the Court to ask Miss Grinstead 19 if she would send a County e-mail out asking these 20 people to come and look over there, because I don't know 21 there could be files over there that could be shredded. 22 I don't know, I don't know. 23 COMMISSIONER LETZ: One of the things that 24 we need to start doing, maybe we've done it, but if we 25 haven't we need to clearly date these boxes, because 40 1 there's no reason for us to keep stuff longer than we're 2 required to. A lot of them by law we are required, but 3 we need to figure out a way to get rid of some of it if 4 we can. 5 SHERIFF HIERHOLZER: As far as storage one 6 thing I would suggest because we had checked into it, 7 and we may have to do it at our own facility, even 8 during some of that, these very large storage containers 9 kind of look like railroad cars, there's a place here in 10 town you can rent those, okay, and I think they're about 11 95 dollars a month, and 40 foot long. I forget how wide 12 they are. And they charge about a hundred dollars to 13 bring one out and set it up. I would almost recommend, 14 you know, one of the D.A.'s suggested they could even 15 help pitch in, but recommended putting a couple of those 16 on the side out there. And that may be a better way to 17 help store some of these things. 18 COMMISSIONER LETZ: At the juvenile 19 facility? 20 SHERIFF HIERHOLZER: Yeah. Behind it. 21 COMMISSIONER LETZ: So you are thinking 22 this is a more of a short-term fix, and then after the 23 jail -- short term being a year or whatever it's going 24 to take, and then go back there at the juvenile 25 facility. 41 1 SHERIFF HIERHOLZER: Once it's done, you 2 know, I don't know how long it's going to take, And I 3 understand the architects are outside. But how long 4 it's going to take to actually do remodel or even get 5 the go ahead to get okay to start with it from the Jail 6 Commission and the juvenile authorities both have to 7 okay it. So six weeks is probably a little bit 8 premature right now. But it is going to have to start 9 pretty quick. 10 The time we actually will move the inmates 11 out is going to be next July, August, September, 12 somewhere in there for about a 90-day period. At that 13 time we'll have to occupy it with all of our equipment 14 to use it as a booking and holding facility for that 90 15 days. Once we're out of it, at that point, I assume 16 it's going to go back to being set up for the voter 17 equipment and everything that Nadene keeps in there, 18 that's the major part of it, and then just whatever the 19 County wants it to go back to, we'll be out of there. 20 MR. BOLLIER: And I would appreciate it if 21 we don't put anything back in there. Because if I ever 22 have -- like right now I have all the water shut off in 23 there. If I ever have a major leak in there I got a 24 problem with all that stuff in there. 25 COMMISSIONER LETZ: Well, that's a different 42 1 problem. I'm just trying to figure out where, you 2 know -- we permanently need a location to store stuff. 3 How about are we using the -- Bob, kick me if what I'm 4 saying is wrong or we shouldn't even think of this, the 5 office out at the River Star? 6 COMMISSIONER REEVES: No. And I believe 7 some of us had talked -- I don't know what that 8 equipment that may be there or anything that needs some 9 type of climate control. And right -- at least in the 10 interim the office at River Star has climate control, 11 it's secure, it has plenty of room in there. I mean I 12 don't know if any of the events who have River Star are 13 using the office space or not. We need to talk to Jake 14 at Spectra, but I do believe that would be an avenue 15 better than a Conex Box -- 16 COMMISSIONER LETZ: Right, I agree. 17 COMMISSIONER REEVES: -- because they're 18 nothing but ugly, you know, just call it the way it is. 19 And if we do have any type of equipment or anything that 20 cannot be exposed to that kind of heat, it would be 21 better to use something that at least is climate 22 controlled. 23 COMMISSIONER LETZ: And I think -- and I 24 look at that as a short-term use of that facility in my 25 mind. But that could be worked out without spending 43 1 money, if it's not we need to check or you can check 2 with Jake and see if it's used for the next six months. 3 SHERIFF HIERHOLZER: Well, one thing we do 4 have and I just asked Wayne about when they thought the 5 remodel out there would actually start, and they said 6 maybe six months, so it may give us more time. 7 COMMISSIONER LETZ: Well, we need a spot to 8 put it. And I think we need to look at a permanent 9 solution as well, because we have an obligation under 10 retention laws to take care of that, files. We just 11 need to figure out a long term solution to that; that's 12 not today's problem. Today's problem is what to do with 13 it short term and that is probably a reasonable 14 solution. But I can check with them and come back and 15 report next meeting. 16 MR. BOLLIER: Yes, Sir. 17 JUDGE POLLARD: All right. We're 18 going to -- because the Sheriff has indicated that Wayne 19 Gondeck and others are out in the hall ready for this 20 item 1.29. We're going to skip down to item 1.29 and 21 hear that now. 22 1.29 consider, discuss and take appropriate 23 action on Amendment Number 1 relating to the guaranteed 24 maximum price to the contract for construction manager 25 at risk for the Kerr County jail expansion and 44 1 renovation project. 2 SHERIFF HIERHOLZER: Real quick, I'll just 3 kind of do the intro and then turn in over to Wayne 4 Gondeck. Everybody knows Wayne is our architect, and 5 his partner is Perry Pratt, he's sitting back here and 6 also present is Steve Huser, Rob Booth and Scott Raynes, 7 who's one of the project managers on it. So with that, 8 Wayne, I'll let you have it. 9 MR. GONDECK: I thought you were going to do 10 more of an introduction. 11 SHERIFF HIERHOLZER: That's it. I'm done. 12 COMMISSIONER MOSER: That's the shortest 13 he's ever spoke. 14 MR. GONDECK: Commissioners, Judge, Wayne 15 Gondeck again for the record. I'm glad to be here this 16 morning to present the guaranteed maximum pricing, 17 maximum price Amendment Number 1 to the agreement for 18 construction manager at risk for the Kerr County 19 expansion. Overall sort of mean that the same thing. 20 This may get a little tedious and laborious, but there 21 are some particular things that we need to go over. I 22 think y'all have been presented or given a copy of the 23 proposed amendment Number 1, Exhibit A, something like 24 that. In fact within there, there is an estimated 25 schedule of value. It sort of gives us an overview. 45 1 This page, it tells us most of the story. And I'd like 2 to return to that for a second and then go from there. 3 I'm going to give a general overview of where we see 4 this right now. And then Huser Construction, this is 5 their document, this is their contract. They are 6 actually presenting this to the Court. But I want to 7 give you the overview of where we see this today and 8 what our recommendations are. 9 Back in June of 2015 we presented to you a 10 budget for the project, and I worked on that. And the 11 bond issue was passed, bonds were sold for the project. 12 Total of about 15 million dollars plus some change plus 13 or minus on that. For the construction budget we had 14 right at 13 million dollars for that construction budget 15 as it was set out in this original document. So as we 16 go back and forth on that, that is sort of the number 17 that we are referencing to, there are other dollar 18 amounts within that over all bond issuance that we had 19 no allocation in there. Obviously the architect wants 20 to get paid and we had a line item for that, and other 21 fees, and services. And we also had about four hundred 22 and 25 thousand dollars in there for contingencies. 23 At this time, what we're going to focus on 24 today is that 13 million dollars, and then how we're 25 relating to that with this dollar amount. That what is 46 1 going to be presented today is a dollar amount and 2 somewhere around it 11,110,606. Is a dollar amount 3 that's being presented today for certain -- for the 4 construction of the documents that are presented. And 5 also a process for that. Now, one of the things that we 6 did earlier on was to present to the Court how we were 7 going to phase the projects and bring this about as far 8 as the new construction and renovation. 9 In working with the construction manager we 10 have re looked at sort of that phasing plan, and have 11 looked at some options. So within this number here is 12 one option. Within the total package here, are some 13 other options. If at first you might say clear way 14 can't be done. 15 So the first option would be to, utilizing 16 this number of a little over 11 point one million 17 dollars to take an allowance of that and go out to the 18 juvenile facility, upgrade some intake and processing 19 areas of that, and utilize that for intake of prisoners, 20 booking and move them to someplace else, and vacate the 21 facility to do all the interior renovation work. That 22 has a cost to it as far as moving the inmates out. 23 The's easiest part is renovating the juvenile -- the old 24 juvenile facility and utilizing that, and working 25 through all the logistics and getting all the approvals 47 1 from the Juvenile Justice Board, the Governor's Office, 2 through the Jail Commission. And all those, you know, 3 we're working on that until we get some preliminary 4 approvals at the time. I've not received all the total 5 approvals, or the final approvals on that. 6 But we do think that we can achieve that, 7 we've got good feedback. We're going through that 8 process, so we think that that is a viable alternative. 9 And obviously provides the safest and most secure way of 10 going and building a new portion of the jail and then 11 come back and vacating the facility after that, and 12 doing the renovation and then bringing back the inmates. 13 Now, what that does require is that it does 14 mean that we're going to have to vacate for somewhere 15 around 90 days, possibly shorter, but 90 days to house 16 all the inmates someplace else. And we're going to have 17 to really look at what that final number is, and how 18 best to utilize those bond monies to transfer those 19 prisoners places. 20 And we do have some initial input that those 21 bond monies may be available to pay for that, or pay for 22 most of that, based on certain criteria, so all this has 23 to do with dotting our I's and crossing our T's along 24 the process. So the document that's being presented to 25 you today has multiple options. It has options of doing 48 1 it the clearcut way of moving everybody out of this 2 facility. It also has options of going back and looking 3 at the basically the -- there's a page in here about 4 three or four pages in. Page two of five on attachment 5 CPA ONE(1) where it he gets down to that for the -- all 6 the alternate number two allowances that if you could 7 have to, you know, maintain the facility and operation, 8 that between the construction phasing and the premium 9 that that would cost to people having to start, stop and 10 move around building temporary facilities and all the 11 things that incurs working inside of a facility, and 12 also the additional security staff that it would require 13 the contractor to hire on to manage and make sure that 14 inmates are not getting out of the facility, because 15 that's as an issue. When you're opening walls and 16 bringing contractors in you got that issue of tools, 17 control, that issue of inmate control that we would want 18 to make sure that we take care of that, but that be an 19 added $1,137,000.00 is what the allowance for that is 20 right now. 21 COMMISSIONER MOSER: So, Wayne, let me -- 22 so simplest to say option a is the baseline you said 23 that's where you vacate the facility when you do the 24 renovation? 25 MR. GONDECK: Yes. 49 1 COMMISSIONER MOSER: Option b is where you 2 do not vacate the facility, but you have all these other 3 issues that the Sheriff will have. For option b it's 4 option a plus one million something. 5 MR. GONDECK: Yes. 6 COMMISSIONER MOSER: $1,137,000.00, is that 7 correct? 8 MR. GONDECK: Yes, Sir. 9 COMMISSIONER MOSER: So it's about a ten 10 percent, just ball park, ten percent increase to do it 11 with option b. 12 MR. GONDECK: Correct. 13 COMMISSIONER MOSER: Okay. 14 MR. GONDECK: And as we've been looking at 15 the cost of housing out of County, you know, the numbers 16 are going to vary, because that is a pay as you go 17 number. Because we're not going to know how much, you 18 know, we can make estimates. But that's going to -- 19 you know, the dollars per day and the per diem for 20 housing inmates and whether that's another six hundred 21 or 750 thousand dollars on that end. We still have to 22 look at medical cost, transportation cost, you know, 23 because you gotta move inmates back and forth for Court. 24 Some of these inmates are probably going to be moved, 25 and closer counties such as Gillespie and Bandera 50 1 County. 2 COMMISSIONER MOSER: So is that option a? 3 SHERIFF HIERHOLZER: The actual cost of the 4 housing out is not in option a, okay, you know. And 5 worse case scenario what we're looking at is depending 6 on medical emergencies and the number of inmates, you 7 know. Here lately I've been running 180, 190 almost. 8 So if you average two hundred inmates, okay, if you had 9 to send two hundred inmates to Burnet County that would 10 cost us on the housing seven thousand a day. 11 COMMISSIONER MOSER: So seven thousand a day 12 times 90 days is -- 13 MR. GONDECK: 630,000. 14 SHERIFF HIERHOLZER: And that's on the high 15 side. Hopefully take care of some of the medical. 16 COMMISSIONER MOSER: I know you can't be 17 exact on some of these things, but what I'm looking at, 18 and thank you for that, but I don't -- you probably 19 don't have cost in here for issues that you can't even 20 envision if you had option b where they're going to be 21 complications with that, you know, constructing with 22 prisoners still in place. That I don't know if you've 23 added anything in there for complexity. 24 SHERIFF HIERHOLZER: Well, option b would 25 also have to require housing some out. Because right 51 1 now I don't have any room to again put any, because 2 we're at maximum capacity. So even if you could get the 3 new addition part added on and open that you know, a 4 hundred and forty-four beds or whatever it is, but 5 you've still got multi back systems, you've got air 6 conditions that all affect control systems that affect 7 every other part, and that's what just about kind of 8 drove -- 9 COMMISSIONER MOSER: So my point being, I 10 think, there's just a lot in option b that's going to 11 have complexity which you don't have the visibility of 12 what that would be. So ball park looking what you said, 13 so there's roughly six hundred thousand dollars, 14 something like that, if you go with option b over option 15 a. So far. 16 SHERIFF HIERHOLZER: You got the liability 17 also, because during the demolition and the noise and 18 all that, you're inside a concrete block as it is. And 19 now you're going to do all that with inmates there, 20 liability twice. I really don't want to get into those 21 issues. 22 COMMISSIONER LETZ: What Commissioner is 23 saying almost is that if they would break even you 24 would still move them out. 25 COMMISSIONER MOSER: Right, there you go. 52 1 MR. GONDECK: That's where I'm coming from 2 on making a recommendation on this, Commissioners, is 3 that if it was my decision to make, it would break even, 4 you know. 5 And I want to go back and use the analogy of 6 doing my own home renovation and my wife and I living in 7 that for, you know -- dealing with my wife's concerns 8 and complaints during that time is one thing, but at 9 this deal with 2 hundred inmates, you know, that are 10 going to find everything that they can do to make 11 trouble for you is another issue. 12 Now, we have accomplished major renovations 13 in occupied facilities before. All the way from a 14 hundred to two hundred bed facilities to three thousand 15 beds in Bexar County. If you can imagine the chaos that 16 it can invoke, and in a occupied facility. So any time 17 that we can make the numbers work to where it's a break 18 even or better, my recommendation is to, you know, 19 vacate the facility. And especially if we have 20 someplace that we can process, you know, that's one 21 thing that the juvenile facility, the old juvenile 22 facility, and I want to make it clear that we're not 23 talking about the occupied or operational Juvenile 24 Facility right now; we're talking about, you know, up 25 the hill, the old one that's not being used for housing, 53 1 that is sitting there. It has a processing area, it has 2 a little bit of housing area that we can bring in the 3 prisoners off the street, process them, get them 4 magistrated, and then use it as staging area to ship 5 them to the other counties. Because we know that 6 nobody -- I mean just the deputies, the Sheriff can say 7 well just take them directly to Bandera County, or 8 Gillespie County or even to Burnet County. But you have 9 a police force here that can bring them and drop them 10 off to the Sheriff's door step and say here it's your 11 prisoner, they've been magistrated, go take them. And 12 so he's got to process them someplace, hold them 13 someplace. 14 COMMISSIONER LETZ: The cost of a renovation 15 is in here? 16 MR. GONDECK: There is an allowance in there 17 of, I believe, about a hundred thousand dollars or so in 18 there right now. 19 COMMISSIONER LETZ: Okay. 20 MR. GONDECK: So with that there is an 21 allowance in there for that. Now, that may change a 22 little bit, and you know actually, you know, we do and 23 typically on our projects that we do have multiple types 24 of allowances and those are listed in here also, I 25 believe on that next page, we have one of five. There 54 1 was three of five. Two and three of five that there are 2 multiple allowances. The first one is on a betterment 3 allowance. We always of something that comes up 4 especially in a renovation that we're going to want to 5 change. You know you start tearing down a wall and you 6 start seeing that something's not quite like the 7 document said before. Those things need to be changed. 8 And we've got a process within the documents to do 9 pricing and everything and come up with a change. 10 I'll tell you that everything in these 11 allowances, you know, there's an allowance for 12 betterment, there's an allowance for access of the 13 visitation. You know making a temporary structure to 14 get visitation entrance into the building. Testing 15 allowance, you know that we have to have independent 16 testing. Hardware, and a lot of other things that are 17 in here. I always anticipate utilizing all of these 18 allowances, so I always tell the Court that we're going 19 to spend this money, this means money's intended to be 20 spent; however, any savings on the monies goes back to 21 the County. That at the end of this project typically 22 what we see happening is that you have one change order 23 and that's a deductive change order. Unless something 24 totally unforeseen, you know, happens, or we change the 25 scope in the project. But that's what we've seen 55 1 historically, you know, on the projects, that we don't 2 deal with a bunch of nickel and dime change orders 3 throughout the process. 4 But I think really, the big issues today 5 are, you know, is there an understanding of what the 6 base number is and what the alternate is. Is that going 7 to try to proceed with getting all the approvals to try 8 to vacate the facility and make sure that that all 9 works. If that doesn't, then our alternate is to work 10 within this allowance numbers of alternate number 2, and 11 don't have to come back and, you know to utilize that 12 additional fund that's listed there. And if we can't 13 really do that, we may have to come back to Court and 14 say no, we need to authorize additional funds within the 15 bond to do that, and to proceed on from there with the 16 construction of the projects. So that's how this is 17 within and drafted with that. 18 COMMISSIONER LETZ: I mean are all of the 19 allowances that are listed there, are they included in 20 on this. 21 MR. GONDECK: Yes, Sir. That's that line 22 item special conditions and allowances, that's 23 $748,000.00. That's all -- the special conditions and 24 allowances are all things that we're making the contract 25 jump through hoops. The allowances is all the things 56 1 that are listed. 2 COMMISSIONER LETZ: All right. Looks good. 3 COMMISSIONER MOSER: Did Huser have anything 4 to add? 5 MR. GONDECK: I was just going to ask that. 6 They're the ones that are responsible for this. 7 COMMISSIONER MOSER: They're being awfully 8 quiet. 9 MR. HUSER: Well you spent all this time 10 introducing us. I guess the only thing I would add -- 11 I'm Steve Huser, we've been working on this for a while 12 trying to figure out how to work things around and make 13 this as convenient as possible for the Sheriff. 14 Unfortunately we got too many people in the jail. But I 15 think we've come up with a good solution to do that. 16 Schedule wise, the first addition, the first phase which 17 is the new addition is approximately one year, and then 18 we begin the renovations, and so we have -- as Wayne 19 said, we have this plan on moving them out, but we have 20 sometime to get there. 21 So do you guys have any questions of us? 22 COMMISSIONER LETZ: When do you anticipate 23 starting construction? 24 MR. HUSER: You know, I'd like to start as 25 soon as it stops raining. 57 1 COMMISSIONER MOSER: Hush. 2 MR. HUSER: We're very close to having a 3 building permit. I think one of the issues on the 4 agenda today is to talk about a ground breaking. But 5 with your approval today, we have some more paperwork to 6 process, including the building permit. I think we 7 could start, you know, actually physically see something 8 start -- we feel like we've been starting for a while, 9 because we've been working on it, but I think probably 10 in about two weeks you'll see something. As soon as it 11 dries out that we can get back in there. Not very often 12 you get to come back to the client and tell them that 13 you are two million dollars under budget. That's a lot 14 of fun. 15 COMMISSIONER LETZ: I'd like to compliment 16 you and the Sheriff and Wayne for looking at this 17 overall project with the taxpayers in mind, and looking 18 at a way to accomplish, or what we're trying to get done 19 for less money. And it doesn't happen a lot, and we are 20 very appreciative for the number. The Court's very 21 appreciative. 22 MR. HUSER: We appreciate the compliment 23 very much and to some extent it's luck, too so as you 24 well know, but we do appreciate that. 25 Any other questions? 58 1 COMMISSIONER MOSER: I think just coming up 2 with option moving everybody out is, you know, you 3 showed me two million dollars. My gut says it's 4 probably going to, you know, may not save anymore than 5 that, but you're not going to incur more costs. 6 MR. HUSER: One of the things it does for 7 us, Tom, is it gives us a bit more control, because once 8 the prisoners are out, we're not having to deal with as 9 much security. We can actually make it a construction 10 site, and get after the renovation as opposed to, you 11 know, multiple security, you know, checks and going 12 through doors and working around people. And I just -- 13 which it's going to be a lot safer, and it's going to be 14 a lot more efficient. 15 COMMISSIONER MOSER: Got a be a lot quicker. 16 MR. HUSER: And a lot quicker, you know. 17 And obviously it appears, if you just quickly look at 18 the plans, that the part in the back, the addition is 19 more stand alone, but it all ties together. There's 20 lots of things that connect, and so it all has to work 21 when it's finished, it all has to work as one project. 22 So it's going to make that process more efficient and 23 smoother, and I think a lot safer, too. 24 COMMISSIONER MOSER: Thank you. 25 MR. GONDECK: One thing we didn't mention 59 1 was that we did rebid this project. We were under 2 budget on the first go around of bids. And very -- and 3 in a very unusual circumstance we went back and 4 redesigned some things to reduce the bid even further, 5 which is not something we're accustomed to. But in 6 working with Huser construction, they had mentioned some 7 things that were just really logistically not working 8 out for them. And one thing was the -- I know that the 9 Sheriff has been updating y'all, because I know the 10 question is when is this really going to get going here. 11 And that is one of the reasons that we've been working 12 this to really come up with the best solution, the best 13 value for the County, because we're looking at some 14 additional work on the type of roofing and everything 15 that logistically was really getting, you know, costly 16 and spend some money on some things that all of us were 17 saying, you know, that we really, you know, couldn't 18 bring ourselves saying that that was the best value. So 19 we've gone through the process of pricing and repricing 20 and designing and redesigning to get to the point that 21 where I think we have a best value product that we're 22 bringing to you today to really get to the point. 23 I know one of the questions, and especially 24 with the rain today, and making sure that everybody 25 understands, is that we are on the existing building. 60 1 We are reroofing that existing building with the 2 membrane type roofing that is 25-year water proof, you 3 know, guarantee on that, water tight guarantee. So I 4 did want to make sure that we got that in there, too. 5 MR. HUSER: That's part of the project. 6 SHERIFF HIERHOLZER: And the contract has 7 been reviewed by the County Attorney. 8 MRS. STEBBINS: Yes, Sir. 9 SHERIFF HIERHOLZER: And has met all that. 10 And the only other thing I would ask the Court to do 11 while they're here is farther down is an agenda item for 12 the ground breaking, you know, they can start moving 13 dirt, and before the actual building permit will be 14 issued, which they plan on doing as soon as it dries out 15 from doing that. And we have one Commissioner that's 16 going out of town pretty quickly, so I would recommend 17 later next Monday or Tuesday is set for the ground 18 breaking ceremony, whatever the Court wants. If you can 19 pull that item so everybody knows. 20 COMMISSIONER LETZ: I make a motion to 21 approve amendment number one relating to the guaranteed 22 maximum price, GMP, to the contract construction manager 23 at risk for the Kerr County jail expansion and 24 renovation project. 25 COMMISSIONER REEVES: Second. 61 1 JUDGE POLLARD: Been moved by Commissioner 2 Letz, seconded by Commissioner Reeves as stated, I'm not 3 going to try to repeat that. 4 SHERIFF HIERHOLZER: And to allow the Judge 5 to sign the same. 6 JUDGE POLLARD: And allow the County Judge 7 to sign the same. Is there any further discussion or 8 comment? There being none, those in favor signify by 9 raising your right hands. It's four zero, unanimous. 10 It passes. You want to consider this ground breaking 11 date? Which item is that? 12 COMMISSIONER REEVES: 27. 13 JUDGE POLLARD: Item 1.27 consider, discuss 14 and take appropriate action to set date and time for the 15 ground breaking ceremony for the jail expansion. Is 16 there any motion? 17 COMMISSIONER REEVES: When would you like 18 it? 19 SHERIFF HIERHOLZER: I was just, you know, 20 picking it out of the air making it easy for everybody, 21 and since you're going out of town, I was going to 22 recommend either Monday or Tuesday of next week, the 23 29th or 30th, and which day and what time of day, I 24 think just needs to be agreed upon with everybody. 25 COMMISSIONER MOSER: I say Monday is my 62 1 preference. 2 COMMISSIONER LETZ: I say Monday, but the 3 forecast is raining. 4 SHERIFF HIERHOLZER: But Monday I think was 5 clear, I looked it up. I don't know. 6 COMMISSIONER REEVES: Depends on which 7 forecast you're looking at. 8 SHERIFF HIERHOLZER: I don't know. This 9 week is even supposed to be clear after today. 10 COMMISSIONER LETZ: You need a little bit of 11 time to announce it. Monday or Tuesday, either one. 12 COMMISSIONER MOSER: Monday is good for me. 13 COMMISSIONER LETZ: That's fine. 14 COMMISSIONER BALDWIN: Make a motion. 15 COMMISSIONER LETZ: 10, 11. 16 COMMISSIONER MOSER: I move that we have the 17 ground breaking for the jail expansion on Monday, August 18 the 29th at 10 a.m. 19 COMMISSIONER LETZ: Is Monday good for you? 20 JUDGE POLLARD: Mondays are terrible for me, 21 but -- 22 COMMISSIONER LETZ: Well, one o'clock, ten 23 o'clock, 11 o'clock? 24 MRS. GRINSTEAD: The morning's probably 25 going to be better, because you'll have juveniles in the 63 1 afternoon for sure. 2 JUDGE POLLARD: That's not a Commissioners' 3 Court. 4 COMMISSIONER BALDWIN: He has ten o'clock in 5 the motion. 6 JUDGE POLLARD: Ten o'clock's okay. 7 COMMISSIONER MOSER: Is that okay with you? 8 JUDGE POLLARD: Jody thinks it is. She 9 tells me where to go and when to be there. 10 COMMISSIONER BALDWIN: There's lots of us 11 want to tell you where to go. Or a lot of people; not 12 us. 13 JUDGE POLLARD: Yeah. Okay. That was moved 14 by Commissioner Letz -- wasn't you that made the motion? 15 COMMISSIONER MOSER: I made the motion. 16 JUDGE POLLARD: You made the motion and Letz 17 seconded it? 18 COMMISSIONER LETZ: I guess. Do we want to 19 invite City Council? 20 COMMISSIONER BALDWIN: Sure. 21 COMMISSIONER LETZ: Did Jody hear that? 22 COMMISSIONER MOSER: Bring the signed permit 23 with them. 24 JUDGE POLLARD: And they'll want their money 25 right then. 64 1 SHERIFF HIERHOLZER: They already have it. 2 They already have it. 3 COMMISSIONER BALDWIN: It's a pretty good 4 idea. 5 JUDGE POLLARD: All right. Those in favor 6 of the motion signify by raising -- 7 MRS. GRINSTEAD: Can we make it 11 instead? 8 COMMISSIONER MOSER: I amend the motion to 9 11 a.m., the 29th of August. 10 JUDGE POLLARD: Do you second it -- 11 COMMISSIONER LETZ: Yeah, that's fine. 12 JUDGE POLLARD: -- with the amendment? All 13 right. Those in favor of the motion signify by raising 14 their right hand. It's four zero, unanimous. 15 COMMISSIONER LETZ: Jody, we'd like to 16 invite City Council. 17 MRS. GRINSTEAD: Okay. 18 JUDGE POLLARD: All right. Going to item 19 1.17. 20 COMMISSIONER REEVES: 16 is a ten o'clock. 21 JUDGE POLLARD: Item 1.16 public hearing on 22 proposed Kerr County and Lateral Roads 2016 tax rate. 23 Diane Bolin. Thank y'all very much. 24 COMMISSIONER MOSER: Thank you, guys. 25 JUDGE POLLARD: This is a public hearing, is 65 1 there anyone wishing to speak at this public hearing? 2 There being none we close the public hearing. 3 All right, now I'm still going back to 4 item -- back to item 1.15, okay. 5 MRS. GRINSTEAD: Judge, on number 16 6 there's that you have to -- 7 JUDGE POLLARD: Oh, that's right. I gotta 8 read that -- I gotta find it. I have to read and say 9 that -- I think this is the first reading of it, is that 10 correct? What is that language right here? 11 MRS. GRINSTEAD: Just have to state when the 12 second public hearing is, when it's adopted. Do you 13 want me to print it out again? 14 JUDGE POLLARD: Yeah. The second public 15 hearing for the 2016 Kerr County tax rate will be held 16 at 10 a.m. on September 12, 2016 and we will adopt the 17 2016 tax rate at 10 a.m. on September 26th, 2016. 18 Okay, now we go on to item 1.15 consider, 19 discuss and take appropriate action to approve/renew the 20 contract between the Office of the Attorney General and 21 Kerr County District Clerk for the State case registry 22 and local customer service and authorize the County 23 Judge to sign the contract. Miss Burlew. 24 MS. BURLEW: Yes, Sir. This is just a 25 contract we've had with the Attorney General. So it's 66 1 just a renewal as far as the being able to go on to 2 their site and offering customer service and registry 3 cases as far as child support. 4 COMMISSIONER LETZ: So move. 5 COMMISSIONER BALDWIN: Second. 6 JUDGE POLLARD: Been moved by Commissioner 7 Letz, seconded by Commissioner Baldwin that we renew, 8 approve the contract between office of Attorney General 9 and Kerr County District Clerk for the State Case 10 Registry and local customer service and authorize the 11 County Judge to sign the contract. Is there any further 12 discussion? 13 COMMISSIONER REEVES: County Attorney 14 reviewed? 15 MRS. STEBBINS: Yes, Sir I have. 16 JUDGE POLLARD: Any further comments or 17 discussion? If not, those in favor of the motion 18 signify by raising their right hands. It's four zero, 19 unanimous. 20 COMMISSIONER MOSER: A chance to take a 21 break. 22 JUDGE POLLARD: Ten minutes break. We'll 23 start at 10:25. 24 (Break.) 25 JUDGE POLLARD: 1.17 consider, discuss and 67 1 take appropriate action to accept the resignation of 2 senior tax clerk effective August 31, 2016 and request 3 the Court to allow the Tax Assessor to hire for the 4 budgeted position, Diane Bolin. 5 MS. DIANE BOLIN: She has decided to retire 6 after all these years and take care of her parents who 7 are still living as well, and I just request that I'm 8 able to hire somebody in that position. 9 COMMISSIONER LETZ: So move. 10 COMMISSIONER BALDWIN: Second. 11 JUDGE POLLARD: Been moved and seconded that 12 that Diane Bolin be authorized to fill that position. 13 Is there any further comment or discussion? If not, 14 those in favor signify by saying -- raising your right 15 hand. I almost made you have to say aye. 16 Item 1.18 consider, discuss and take 17 appropriate action on request to hire new tax clerk at 18 15.3 due to more than ten years previous experience in 19 the Kerr County Texas office. The new hire has worked 20 in every department and was the second person in Ingram 21 for several years. Miss Bolin. 22 MS. DIANE BOLIN: I'm moving the current 23 clerk that's working with the one that's retiring up to 24 senior tax clerk, and I would like to bring the new one 25 in at the 15.3 because of her experience because of the 68 1 amount of minimal training, and it'll be refresher. 2 COMMISSIONER REEVES: What is it, Miss 3 Lantz, is this in accordance with our policy, this 4 step/grade, I get them mixed up. Maybe she can't see 5 me. 6 MS. LANTZ: I'm looking at Commissioner Letz 7 because he and I -- 8 COMMISSIONER REEVES: You're turning red. 9 So what's the -- 10 COMMISSIONER LETZ: In the distant past we 11 have done this. But the current HR director has told me 12 that it messes up our whole schedule when we do it. And 13 I've talked about it several times when we were hiring 14 or we were doing something for Road and Bridge, we 15 talked about doing the same type thing and the Court 16 decided not to do it at that time, because it does not 17 work with our overall schedule very well. Do we have 18 the authority to do it, yes. 19 COMMISSIONER REEVES: We do have the 20 authority. 21 COMMISSIONER LETZ: But HR generally 22 recommends we -- I don't think, I don't believe we've 23 done it in what, several years, maybe longer. 24 COMMISSIONER REEVES: What step and grade 25 would this tax clerk, even one of you normally be at for 69 1 this transfer of a position? 2 MS. DIANE BOLIN: 15-1. The one that's 3 moving up is a 15-6, the one that's leaving is 16-6. So 4 this is still going to leave money in the budget at a 5 15-3. And I would not normally do that except because 6 of the experience the woman has. 7 COMMISSIONER LETZ: The problem I see is 8 that because we have under our policy, we immediately go 9 with a one year you get a bump, and the person then all 10 of a sudden be a 15-4, and then you get to longevity, so 11 they bump up pretty quickly early on. 12 Well, if you're not in agreement to a three, 13 can we do it at a two? I mean you're looking at 14 somebody who has years and years of experience. 15 COMMISSIONER REEVES: Is this employee 16 currently employed by you? 17 MS. DIANE BOLIN: No; she was. 18 COMMISSIONER REEVES: So we've had this 19 similar, Mrs. Lantz, in other departments in the County 20 where somebody was employed and then was -- then quit 21 the County and then came back and they had to start -- 22 MS. LANTZ: They start at the bottom. But 23 that you know she does have justification, this employee 24 is coming back where there will be very, very minimal 25 training. So as Commissioner Letz has said, you know, 70 1 for certain situations the Court has allowed it. 2 COMMISSIONER LETZ: I would tend to -- don't 3 throw anything at me, Dawn, tend to go to 15-2. 4 COMMISSIONER BALDWIN: I would, too. I 5 happen to know this employee, and excellent, excellent 6 employee. And just had some family issues a couple 7 years ago and left, and she's back, and we'll be glad 8 that she's back because she's a good employee. She's 9 committed and dedicated. 10 COMMISSIONER LETZ: And this is -- is this 11 the new position that we created in the budget? 12 MS. DIANE BOLIN: No, I didn't create a 13 position in the budget for the tax department. 14 COMMISSIONER LETZ: I make a motion to hire 15 the new tax clerk at a 15-2, because of prior experience 16 with Kerr County. 17 COMMISSIONER BALDWIN: Second. 18 JUDGE POLLARD: Been moved by Commissioner 19 Letz, seconded by Commissioner Baldwin to authorize the 20 hiring of a tax clerk at 15.2 level due to more than ten 21 years previous experience in Kerr County Tax Office. Is 22 there any further discussion or comment about this 23 motion? There being none, those favor of the motion 24 signify by raising their right hands. It's four zero, 25 unanimous. 71 1 MRS. DIANE BOLIN: Thank you. 2 JUDGE POLLAR: 1.19 consider, discuss and 3 take appropriate action to approve general provisions 4 for fiscal year 2016 and 17. 5 And the general provisions are in your 6 packet under this particular line item. Do you have -- 7 included is a holiday schedule at the end. 8 COMMISSIONER BALDWIN: Are we adopting this 9 holiday schedule? 10 COMMISSIONER REEVES: I thought we already 11 did that. 12 COMMISSIONER LETZ: You weren't here. 13 MRS. GRINSTEAD: That's part of the general 14 provisions. 15 COMMISSIONER BALDWIN: So this is not -- oh, 16 so this has already been adopted? 17 MRS. GRINSTEAD: That has, yes. 18 JUDGE POLLARD: And it's just for fun. 19 MRS. GRINSTEAD: But the general provisions 20 have not. 21 COMMISSIONER BALDWIN: I move for approval. 22 JUDGE POLLARD: All right. Second? 23 COMMISSIONER REEVES: Second. 24 JUDGE POLLARD: Commissioner Baldwin moved 25 for the general provisions for the budget that are in 72 1 the packet under this particular item 1.19, and it was 2 seconded by Commissioner Reeves. Is there any further 3 discussion or comment about it? Those in favor signify 4 by raising your right hands. It's four zero, unanimous. 5 1.20 consider, discuss and take appropriate 6 action to approve salary contribution agreement between 7 Texas A&M AgriLife extension services and Kerr County. 8 Mrs. Doss. 9 MRS. DOSS: This is the salary contribution 10 agreement that we discussed. The County attorney has 11 reviewed it. The total cost will be relatively the same 12 as what we're paying now for the salary, so it won't 13 change anything. It'll just be a different line item in 14 the budget. 15 COMMISSIONER LETZ: Move for approval. 16 COMMISSIONER REEVES: Second. 17 JUDGE POLLARD: Been moved by Commissioner 18 Letz and seconded by Commissioner Reeves for the 19 approval of this item 1.20 on the agenda, to approve the 20 salary contribution agreement between Texas A&M AgriLife 21 extension services and Kerr County. Any further 22 discussion or comment about this matter? 23 COMMISSIONER LETZ: I want to make a 24 comment. My understanding is that this agreement only 25 impacts the -- used to be the 4-H coordinator position. 73 1 And we earlier discussed putting them all under a 2 contract and we chose not to do that, because that would 3 cost more, and this is only for that one position. 4 MRS. DOSS: Yes, Sir. 5 JUDGE POLLARD: County attorney approved the 6 contract? 7 MRS. STEBBINS: Yes. 8 JUDGE POLLARD: Any further discussion or 9 comments. If not, those in favor of the motion signify 10 by raising their right hands. It's four zero, 11 unanimous. 12 1.21 consider, discuss and take appropriate 13 action to review the proposed budget. Now, this is kind 14 of a summary of the budget as we adopted it, and it was 15 -- it was kind of -- she had -- you had an exhibit that 16 you handed out. 17 MRS. DOSS: It's in your book. 18 JUDGE POLLARD: All right. 19 MRS. DOSS: Right after the budget summary. 20 The budget summary's the first page and then you should 21 have a second page, which are some changes additions 22 that have been made. 23 COMMISSIONER BALDWIN: Wait a minute. Say 24 all that again. 25 MRS. DOSS: Budget summary, which is the 74 1 orange one -- yellow one. And then these, these are the 2 changes that we have done. It's a fold-out sheet right 3 after the budget summary. 4 COMMISSIONER BALDWIN: And have we approved 5 these changes? 6 MRS. DOSS: No. That's what we're here to 7 talk about. 8 COMMISSIONER BALDWIN: Okay then. She gets 9 hateful sometimes. 10 MRS. DOSS: Okay. The first one we 11 discovered that we had to increase the budget line item 12 for the J.P. 4 rent for the building out in Ingram 13 because the contract increases a hundred dollars every 14 month -- every year, and we had not provided for that 15 so we had to increase it by 12 hundred dollars. 16 Number two is indigent services. We looked at the 17 software maintenance contract and we were 60 dollars 18 short, so we increased it by 60 dollars. 19 Number three is general fund County clerk 20 for notices and re fax, they've been running under, 21 because we've had so many more notices. So we increased 22 that by six hundred dollars. That's number three. 23 Number four is general fund non 24 departmental, we were able to reduce our insurance 25 liability, because we just recently got our bill and it 75 1 was a little bit less. And that then offset the first 2 three, so we came out zero right there. 3 JUDGE POLLARD: That -- no change. 4 MRS. DOSS: Right. Number five, this number 5 five and six were setting up for the revenue and the 6 expenditure of what we are going to get reimbursed for 7 the Task Management Safety Program for the chair, the 8 safety chair or the restraint chair out at the jail, so 9 we're setting up a budget for the expenditure and also 10 then for the revenue. And that's line item five and 11 six. 12 Line item 7 and 8, we're doing the same 13 thing with insurance proceeds that we got insurance 14 proceeds to fix the roofs at several of the County 15 buildings, and we will not expend that money by year end 16 so I have to put it in next year's budget. I talked to 17 our external auditor and she allowed me to carry it as a 18 deferred revenue this year, so then next year we're 19 setting it up as revenue and expenditures. 20 Line item Number 10, this is for new 21 software possibly for the County Clerk. She's been 22 looking at some different software packages, and we're 23 hoping that a decision would be made before budget. 24 JUDGE POLLARD: That's line item 9, isn't 25 it? 76 1 MRS. DOSS: Oh, yes, line item 9, yes. But 2 we're not going to be able to make a decision before the 3 budget stopped, so this is an additional 60 thousand 4 dollars in her dedicated fund in case it gets to that 5 point, and a contract could be signed. 6 COMMISSIONER MOSER: So it's a dedicated 7 fund. 8 MRS. DOSS: It's a dedicated fund. 9 JUDGE POLLARD: By fees that she charges. 10 And there's adequate funds in the account. 11 MRS. DOSS: And of course you would have to 12 approve the contract before if it gets to that point. 13 COMMISSIONER REEVES: A couple comments or 14 questions. As I mentioned earlier, and I think the last 15 meeting we discussed, we received a grant from Texas 16 Department of Agriculture for the feral hogs. How will 17 that be affected in the budget? 18 MRS. DOSS: When we receive the funds, then 19 we will set up the budget for this in a separate -- 20 it's going to be its own separate fund. 21 COMMISSIONER REEVES: Okay. And the same we 22 received word when Thursday or Friday that AACOG has 23 given us a grant for hazardous waste disposal as well. 24 MRS. DOSS: Yes. That will be a separate 25 budgeted line item. 77 1 COMMISSIONER REEVES: But it won't affect 2 any of this? 3 MRS. DOSS: No. 4 COMMISSIONER REEVES: Thank you. 5 MRS. DOSS: And then if you see on the very 6 bottom in green, this change has not been made to the 7 budget, but it was something that I was asked to put in 8 here to be discussed. It's about the improvements to 9 the old recycling building so that maintenance could 10 move out there. 11 JUDGE POLLARD: Yeah. Tim came to me and 12 said that he had stripped all of his estimated changes 13 to make the recycling center, you know, so he could move 14 in and start using it, and it's stripped out of the 15 budget. He says getting it down to the bare bones maybe 16 he could remodel that office and start using it some 17 with maybe 11 -- he told the Auditor ten thousand, and 18 he told me about 11 or 12 thousand. What is it, Tim? 19 MR. BOLLIER: I think we can do it -- it's 20 going to be tougher to do it for ten thousand, but I 21 think 11 thousand dollars could get us there. 22 JUDGE POLLARD: Would you describe what 23 you're going to have to do with that -- what you're 24 wanting to do with that money? 25 MR. BOLLIER: Yes, Sir. I can. The old 78 1 building had an old office area in it. We tore all of 2 the old office area out. The walls were about this far 3 up were wet. I mean they had been wet and we tore all 4 that old stuff out of there. There's a bathroom in 5 there, so you know with all the women that I have, I 6 would probably have to put two bathrooms in there, and I 7 have that there. I'm hoping we can do that ourself. 8 But I added a little money in there in case we needed a 9 plumber. That means I have to have two toilets, two 10 sinks. And that office area is approximately 20 by 30, 11 approximately right at six hundred square feet. It's 12 just in a corner. We need to redo the walls, I need to 13 adjust 8 to 10 feet out, and 10 feet to the other end. 14 That'll be the McFarland side, and which will make that 15 20 by 30 and put a roof on it, and instead of sheet 16 rocking the walls, we're going to use some panelling, 17 which we're going to turn out, which will be cheaper. 18 The ceiling will have to be sheetrocked. I'll have to 19 have a little base to go around. Air conditioners go in 20 there. What am I leaving out. A couple of doors. I 21 have to redo two doors that are already out there, 22 because one you can jimmy with a pocketknife. And 23 that's not -- I'll just have to redo it. And one in the 24 back has been redone enough where they put bolts on the 25 inside, just latch bolts, I need to fix that. I need to 79 1 put locks on all the roll-up doors. 2 JUDGE POLLARD: Now, what extent of use 3 would that permit you -- would get you -- fix it up for 4 you? 5 MR. BOLLIER: Sir? 6 JUDGE POLLARD: Just move into the office 7 part of it and -- 8 MR. BOLLIER: I could use the office part of 9 it and I can use the bigger part to put my shop in and 10 so forth. The bay, I can't -- that's where a lot of the 11 money was going to the main -- or part of that money was 12 going to put those roll-up doors on each end. 13 JUDGE POLLARD: So this doesn't include 14 roll-up doors? 15 MR. BOLLIER: And everything else was closed 16 up, but I left that out. I can still use that for 17 something. And I still have -- I have got the parts 18 that I needed to fix the fence up around it, we just 19 haven't completed that part of it, which there's not a 20 whole lot left, we still have some brush to cut out, and 21 fix some fencing and stuff like that. But then I may be 22 talking out of turn here, but even with that we have to 23 remember that we still have to have phone service, we 24 still have to have IT, and the internet for our 25 computers, and so forth. And I have to put -- go back 80 1 to the office area, I need lighting, a few plugs, and -- 2 COMMISSIONER MOSER: So 11 thousand dollars, 3 does that take care of everything, no? 4 MR. BOLLIER: It'll come close, Sir. Come 5 real close. 6 COMMISSIONER MOSER: But you said -- the 7 question was asked does it include roll-up doors and I 8 thought you said no. 9 MR. BOLLIER: No. The bay doors, no, Sir. 10 COMMISSIONER MOSER: So let me ask my 11 question. So 11 thousand dollars is not total that you 12 need to get the facility where you'd like to have it? 13 MR. BOLLIER: 11 thousand dollars no, Sir. 14 11 thousand dollars will just get me in there. 15 COMMISSIONER MOSER: Just get you in the 16 office area? 17 MR. BOLLIER: Yes, Sir, that's it. 18 COMMISSIONER LETZ: But you'll be able to 19 start using the property then. 20 MR. BOLLIER: Yes. Yes, Sir. 21 COMMISSIONER LETZ: What you will not be 22 able to do is secure things like lawn mowers and that in 23 that big bay area. 24 MR. BOLLIER: I would probably still have to 25 leave my lawn mowers where they're at, because there's 81 1 no place. 2 COMMISSIONER MOSER: But the area's fenced, 3 right? 4 MR. BOLLIER: Yes, Sir. 5 COMMISSIONER MOSER: But the building would 6 not be secured? 7 COMMISSIONER LETZ: Right. It would be all 8 out in the open. What are the two roll-up doors cost? 9 MR. BOLLIER: The two roll-up doors and 10 everything was a little over 11 thousand dollars. 11 COMMISSIONER REEVES: That was the plan to 12 enclose that entire area. 13 MR. BOLLIER: Right. 14 COMMISSIONER REEVES: And put two roll-ups 15 in, right? 16 MR. BOLLIER: Yes, Sir. Yes, Sir. That was 17 to enclose it with roll-up doors. And close the very 18 backside out towards Hayes Street. I already replaced 19 two gates. And we took that -- those roll-ups out of 20 there. 21 COMMISSIONER MOSER: So the roll-up doors, 22 you mentioned IT, and lighting, and all this other 23 stuff, is that included in your first 11 thousand 24 dollars? would 22 thousand dollars do everything? 25 MR. BOLLIER: 25 thousand total. That's 82 1 what I had originally. 2 COMMISSIONER LETZ: I'd go with 25 thousand. 3 I just don't see a lot of point to fix it part way. 4 COMMISSIONER MOSER: Right, I agree. 5 COMMISSIONER LETZ: If we're going to need 6 to move maintenance into that facility and spend 25 7 thousand and we're done, do it. 8 COMMISSIONER MOSER: And vacate the other 9 areas that you have for storage equipment and stuff like 10 that? 11 MR. BOLLIER: Yes, Sir. 12 COMMISSIONER LETZ: One of the things that I 13 see if you don't have roll-up doors and they're working 14 on lawn mowers and maintenance out in the open almost, 15 or almost climb over the fence to get to it, and see 16 that situation. 17 COMMISSIONER REEVES: Well, I think that we 18 will accomplish quite a few things by relocating 19 maintenance over there. Once his staff left the Event 20 Center, we have to account for more vehicles to be 21 parked and stored, more people, their personal vehicles 22 here during the day, that will free that up for the 23 public in the parking out there to relocate it to that 24 facility, I think is a good interim to do that. I wish 25 all of this had been brought up during the workshops as 83 1 we were talking. That kind of concerns me on that. But 2 I feel in the long run this would be a beneficial move 3 for the Department and then it gives us additional area 4 downstairs where we're getting crowded as it is. And 5 some stuff, supplies and everything needs to be kept 6 down here just to prevent from running back and forth. 7 But I do think it will free up some space downstairs 8 that we could use for other endeavors. 9 COMMISSIONER MOSER: And as we discussed 10 before, you know, these changes out there are not that 11 huge, so that's a big piece of property if something 12 came up where it were to be a big offer come in, and 13 then we haven't invested that much. 14 COMMISSIONER REEVES: I tend to agree with 15 that. 16 MR. BOLLIER: Commissioner Letz and I had 17 talked about this a while back, later down the road we 18 can extend that fence, part of that fence and cover 19 that, that area. 20 COMMISSIONER LETZ: But that's down the road 21 that's not important. It doesn't keep them from using 22 the facility. 23 JUDGE POLLARD: So what's your desire? 24 COMMISSIONER LETZ: I go with 25 thousand. 25 COMMISSIONER MOSER: I second it. 84 1 JUDGE POLLARD: Okay. Commissioner Letz has 2 moved to amend the proposed budget for adoption to add 3 25 thousand dollars. Is there any further discussion? 4 And it was seconded by Commissioner Moser. Yes, Ma'am. 5 MS. DIANE BOLIN: I just have a question. I 6 have brought it up a couple other times including during 7 budget workshop about getting my new counters so that I 8 have secure drawers. Where do I ever get that put into 9 the budget? I know we talked about this way on earlier 10 in the year. 11 COMMISSIONER LETZ: I mean I think it's a 12 lot of things were taken out, including this was taken 13 out of the budget early on, and we took it out. This is 14 a, you know -- yes, you need them, Diane, in my opinion. 15 You need them in that office. But the other part is, if 16 we're going to spend any money out at the maintenance 17 facility, we might as well fix it so it can be used. So 18 it's either all or nothing to me, and all being 25 19 thousand dollars. 20 MS. DIANE BOLIN: So do I need to wait until 21 next year to put it in? 22 COMMISSIONER LETZ: Next year, or maybe if 23 we can find the money do a budget amendment. But we 24 have talked about it during the budget. 25 MS. DIANE BOLIN: I just don't want it to 85 1 get lost. Thank you. 2 COMMISSIONER MOSER: I'll bet you keep us 3 make sure we don't. 4 MS. DIANE BOLIN: I'll try. 5 JUDGE POLLARD: All right, motion's on the 6 floor. And to approve that -- amend the budget for the 7 next year increase it by 25 thousand so that maintenance 8 department can make the improvements on the recycling 9 center as discussed. Any comments or questions? 10 COMMISSIONER BALDWIN: I have a question. 11 Harley, you need to start making some noise. What do 12 you want to do? 13 MR. BELEW: I agree. You should go ahead 14 and fix it right. Is that what you're talking about? 15 Get it right the first time. 16 COMMISSIONER BALDWIN: That's right. Good 17 shot. 18 JUDGE POLLARD: Any further discussion? If 19 not, those in favor of the motion signify by raise your 20 right hands. Harley. 21 COMMISSIONER BALDWIN: Cut his salary. It's 22 unanimous four zero, together with the Harley vote on 23 top of that. All right. 24 MRS. DOSS: Okay then, so we're good then 25 with the budget to be filed with the proposed -- with 86 1 the addition of the 25 thousand? 2 JUDGE POLLARD: Right. Item 1.22 consider, 3 discuss, and take appropriate action to authorize 4 pursuant to Section 152.013(b) of the Local Government 5 Code, publishing the notice of proposed salary 6 increases, expenses and allowances for elected County 7 and precinct officials of Kerr County, Texas for the 8 fiscal year beginning October 1, 2016, and authorize 9 written notification to said officials. Miss Doss. 10 MRS. DOSS: Yes. This is required by Local 11 Government Code. Do you have a copy of the salaries, 12 the notice? And this includes the 1.75 percent COLA 13 for all elected officials, except for Commissioner 4 14 who said he did not want it. 15 JUDGE POLLARD: Any further discussion about 16 this or comments? If not, those in favor raise your 17 right hands. 18 COMMISSIONER BALDWIN: We have a motion and 19 a second. 20 MRS. MOUSER: You need to make a motion. 21 MRS. DOSS: Authorization to publish it is 22 just what I'm asking for so I can put it in the paper. 23 JUDGE POLLARD: Okay, so you'll make it? 24 COMMISSIONER MOSER: Yeah. 25 JUDGE POLLARD: Okay, you'll make it and 87 1 you'll second it. 2 COMMISSIONER LETZ: Yeah. 3 JUDGE POLLARD: So wait until Bob gets back. 4 He'll be right back? 5 MRS. GRINSTEAD: I don't think so. 6 COMMISSIONER MOSER: This is just to publish 7 it. 8 JUDGE POLLARD: Well, Mr. Reeves has stepped 9 out. We'll go ahead and have a vote then. Those in 10 favor raise your right hands. It's three and unanimous. 11 Mr. Reeves is absent for the moment. 12 1.23 consider, discuss and take appropriate 13 action on resolution by the Commissioners Court of Kerr 14 County, Texas authorizing the County Judge to execute a 15 certificate of approval concerning the issuance of 16 revenue bonds designated as City of Shavano Park, Texas 17 higher education facilities corporation higher education 18 revenue bonds, parenthesis and I want to emphasize this, 19 Schreiner University Project, end parenthesis. About 20 the only thing that tells us what this is about. 21 MRS. STEBBINS: I got an e-mail -- I'm 22 sorry, are you finished calling that item? 23 JUDGE POLLARD: No. Series 2016 by the City 24 of Shavano Park, Texas higher education facilities 25 corporation in satisfaction of the requirements 88 1 contained in Section 147(f) of the Internal Revenue Code 2 of 1986, as amended. Yes, Ma'am. 3 MRS. STEBBINS: I got an e-mail from the 4 firm that submitted this to the Court. And she said the 5 project at Schreiner defined as follows: Repurposing 6 the existing Rex Kelly Pavilion to serve as the 7 University's first music education hall, complete with 8 practice areas, studio facilities and classrooms, 9 renovating the theatre arts building and providing 10 upgrades to the arts plaza to connect these structures 11 into a comprehensive music and performing arts education 12 center. 13 And she said this is a third tax equity and 14 fiscal responsibility act hearing approval certificate 15 which the Court will approve for the past six years for 16 Schreiner University. And I've reviewed the document. 17 There is one change I suggested to the document, the 18 address of Schreiner on the approval certificate that 19 Judge Pollard would sign says Municipal Boulevard 20 instead of Memorial Boulevard. But I've reviewed that 21 section of the Internal Revenue Code. 22 JUDGE POLLARD: Apparently they got some 23 improvements they're doing out there, and I guess it's 24 being financed through this Shavano Park stuff. And 25 we're not -- I want to emphasize everything that comes 89 1 from these people says the County's not obligated on 2 anything. This is the section of the Internal Revenue 3 Code that requires because Schreiner University is a 4 non-profit or something about -- 5 MRS. STEBBINS: No -- 6 JUDGE POLLARD: Something about their 7 status, we the governmental entities in which it's 8 situated have to approve, the Internal Revenue Code. 9 But we're not obligated to anything. 10 MRS. STEBBINS: Correct. 11 JUDGE POLLARD: That's the thing that I was 12 most impressed with. 13 MRS. STEBBINS: Me too. 14 COMMISSIONER BALDWIN: Well, I guess we're 15 in favor of it, hu? 16 JUDGE POLLARD: I would think we're in favor 17 of helping Schreiner University out, yeah. You know it 18 doesn't cost us anything. If we don't approve this they 19 may stop the project. 20 COMMISSIONER BALDWIN: Shavano Park is a 21 community outside of San Antonio. 22 COMMISSIONER MOSER: Right there on the 23 Loop. 24 COMMISSIONER BALDWIN: Okay. 25 COMMISSIONER LETZ: That's why I have no 90 1 problem in doing it. My question is Schreiner has 2 certainly borrowed money previously that we have never 3 done this? 4 COMMISSIONER BALDWIN: I've never done it. 5 COMMISSIONER LETZ: So maybe it's the way 6 they're borrowing it through the higher education fund. 7 I have no idea. 8 MRS. STEBBINS: I don't know either. And I 9 asked if they were sending someone over here. No, they 10 weren't. Okay. And that e-mail is what I got, and I 11 think that had I pushed a little more, she probably 12 would have come over, but -- 13 COMMISSIONER MOSER: We wouldn't have known 14 what to ask. 15 JUDGE POLLARD: It looks like the old 16 Fulbright & Jaworski firm is connected to it. 17 COMMISSIONER MOSER: So the City has to 18 approve this? 19 MRS. STEBBINS: I think, if I'm not 20 mistaken, that the language in the Internal Revenue Code 21 says one or the other governing bodies can do this 22 certificate of approval. 23 COMMISSIONER MOSER: I move for approval. 24 COMMISSIONER BALDWIN: Second. 25 JUDGE POLLARD: Been moved by Commissioner 91 1 Moser, seconded by Commissioner Baldwin that we approve 2 item 1.22 -- 1.23, concerning the issuance of revenue 3 bonds designated by the City of Shavano Park, Texas 4 higher education facilities corporation higher education 5 revenue bonds, I guess for the benefit of Schreiner 6 University, series 2016 by the City of Shavano Park, 7 Texas higher education facility corporation in 8 satisfaction of the requirements contained in Section 9 147(f) of the Internal Revenue Code of 1986, as amended. 10 Okay, that's a mouthful. 11 MRS. STEBBINS: With the one modification 12 that includes the correct address of Schreiner 13 University, please. Thank you. 14 JUDGE POLLARD: Yes, to include the correct 15 address of Schreiner University. Is there anything 16 else? Any other comments or whatever? If not, those in 17 favor signify by raising their right hand. 18 COMMISSIONER REEVES: I'll abstain since I 19 wasn't in on this one. 20 COMMISSIONER BALDWIN: Didn't miss much. 21 JUDGE POLLARD: Three votes for it, and one 22 abstention. It passes. 23 COMMISSIONER BALDWIN: Judge, I'm going to 24 introduce my little friend here if you don't mind. 25 Stand up and let me see you. This is my baby grandson 92 1 Taylor Lee Roberts from Kerrville. Lunch is going to 2 cost me, I need some contributions here. 3 JUDGE POLLARD: Is this the one that used to 4 play football? 5 COMMISSIONER BALDWIN: That's him. 6 JUDGE POLLARD: Kind of looked like he 7 played football. 8 COMMISSIONER BALDWIN: Good boy. 9 JUDGE POLLARD: Your grandfather kept 10 everybody informed about you, he was really excited 11 about you. 12 MR. ROBERTS: I appreciate that. 13 JUDGE POLLARD: Has been all along, very 14 proud of you. 15 MR. ROBERTS: Yes, Sir. 16 JUDGE POLLARD: 1.24 consider, discuss and 17 take appropriate action to approve memorandum of 18 understanding between Kerr County and the Hill County 19 Council on alcohol and drug abuse, Region 8. It's in 20 the package, and it's been looked at and approved by the 21 County Attorney? 22 MRS. STEBBINS: Yes, Sir. This is something 23 that they submit every year for approval by the Court. 24 JUDGE POLLARD: Yeah. I notice it's a -- 25 this is a non-competition verbiage in it. It means we 93 1 don't -- we'll not compete with them on it, is that 2 something -- 3 MRS. STEBBINS: I don't have the contract in 4 my hands. And I've slept a little since I had it in my 5 hands. 6 JUDGE POLLARD: So I think the contract may 7 be from our standpoint is we're not going to compete 8 with them and we'll cooperate with them. 9 COMMISSIONER BALDWIN: It doesn't do 10 anything. 11 JUDGE POLLARD: All right. Any further 12 comment or questions? 13 COMMISSIONER BALDWIN: It doesn't. It's 14 ridiculous. 15 JUDGE POLLARD: Is there a motion? 16 COMMISSIONER BALDWIN: I move for approval 17 like I have for the last 15 years or so. 18 COMMISSIONER REEVES: Second. 19 JUDGE POLLARD: Moved by Commissioner 20 Baldwin, seconded by Commissioner Reeves that we approve 21 the MOU between Kerr County and Hill Country Council on 22 Alcohol and Drug abuse for Region 8. Any further 23 comment or question? If not, those in favor signify by 24 raising their right hand. It's four zero, unanimous. 25 Item 1.25 consider, discuss and take 94 1 appropriate action regarding the Interlocal Agreement 2 for the continued existence of the Joint Airport Board 3 to provide management of the Kerrville-Kerr County 4 Airport. Commissioners Moser and Letz. 5 COMMISSIONER MOSER: Thank you, Judge. Let 6 me start this, if I may, I think that this Interlocal 7 Agreement which we're going to talk about here in just a 8 second for some of the minor changes needed to recognize 9 what Commissioner Letz and former Commissioner Williams 10 did in establishing the Airport Board out there. We've 11 talked about it many, many times what it's done and what 12 a good operation it is. So this Interlocal Agreement 13 between the City and the County is another example of I 14 think really good cooperation between the County and the 15 City, Commissioner Letz and myself, Mayor Bonnie White, 16 and Councilman Glen Andrew, took us just a few minutes 17 to go through reviewing the Interlocal Agreement as it 18 exists. We made minor changes to it. It's like we 19 increased the authority for the Airport Board to enter 20 into contracts from 25 thousand to 50 thousand, we 21 changed the airport planning committee just limit it to 22 two people each from the City, County and Airport Board, 23 and include the airport manager in that. And then some 24 other little simplifications in there. But very good, 25 and it's been -- thank you, I see you pointing. It's 95 1 been reviewed by the County Attorney, and I think she's 2 approved that? 3 MRS. STEBBINS: I have no recommended 4 changes after reviewing it. 5 COMMISSIONER MOSER: So it's been reviewed 6 also by the -- I know by the City, City Attorney, and 7 it'll be on City Council, I believe, tomorrow evening 8 for approval. Robert, do you know if it is? 9 VOICE: I don't know. 10 COMMISSIONER MOSER: Yeah, I think there's 11 no issues, so with that -- I don't know if Commissioner 12 Letz has anything to say. 13 COMMISSIONER LETZ: I don't really have any 14 comments. I think it was certainly a tumultuous period 15 before we got to the airplane board. I remember one 16 time I was over at the old City Council chamber, and 17 somebody told me to -- let's go outside and settle it 18 out in the parking lot. And I didn't think it was that 19 big a deal. But it took awhile to get here. But the 20 credit really is to Judge Tinley; not to myself or 21 Commissioner Williams. Judge Tinley is the one that 22 really looked at the agreement, and realized that it was 23 not being governed according to the law, and was adamant 24 that it be done properly. And took a couple years to 25 get there, but the end result certainly has been very 96 1 beneficial to the City, the County and all of our 2 citizens it's been a good deal. 3 COMMISSIONER MOSER: So I move that we 4 approve the Interlocal Agreement as reviewed by the 5 County Attorney between the City and the County of Kerr. 6 COMMISSIONER LETZ: Second. 7 JUDGE POLLARD: Been moved by Commissioner 8 Moser, seconded by Commissioner Letz, that we approve 9 the Interlocal Agreement for the continued existence of 10 the Joint Airport Board to provide management of the 11 Kerrville-Kerr County Airport. Any further discussion 12 or comment? There being none, those in favor of the 13 motion signify by raising your right hand. It's four 14 zero, unanimous. 15 Already done 1.27. We move to 1.28 16 consider, discuss -- 17 MRS. DOSS: It is 1.26. 18 JUDGE POLLARD: Oh, okay 1.26 consider, 19 discuss and take appropriate action to approve the 20 revised Exhibit A, for the TxDOT rural transportation 21 plan. Commissioner Letz. I was trying to skip you. 22 COMMISSIONER LETZ: Trying to skip this. 23 Well, the last meeting we approved this, and I said 24 probably wasn't going to bring it back after the City 25 looked at it. But then the Mayor called me and said she 97 1 really would appreciate it if we would get -- have our 2 two exhibits match exactly. The City made a couple of 3 changes to it. One they added a stretch of Harper Road 4 from Holdsworth to the Interstate of upgrade to have 5 that I think a five lane, or widen that stretch. And 6 they changed the time period to make having a little 7 more consistent throughout. I have no problem with 8 those and I'll make a motion to approve the revised 9 exhibit A. 10 COMMISSIONER BALDWIN: Second. 11 JUDGE POLLARD: Been moved by Commissioner 12 Letz, seconded by Commissioner Baldwin that we approve 13 the revised Exhibit A as stated by Commissioner Letz. 14 Is there any further comment or discussion? 15 COMMISSIONER BALDWIN: Yes, question. Are 16 you going to bring it back next meeting? 17 COMMISSIONER LETZ: I hope not. I don't 18 think so. 19 JUDGE POLLARD: Anything further? If not, 20 those in favor of the motion signify by raising your 21 right hand. It's four zero, unanimous. 22 All right, 1.28 consider, discuss and take 23 appropriate action to approve the Interlocal Agreement 24 with Burnet County for housing inmates at the Burnet 25 County jail during the jail expansion. 98 1 SHERIFF HIERHOLZER: May need to cover a 2 little bit more time period than just during the jail 3 expansion. That is the main key for it, no doubt. But 4 we've already been having to house some in Gillespie 5 County at times, because of overcrowding. And I could 6 envision that sometime between now and the New Year when 7 we get ready to do it as part of the renovation, we also 8 may have to. So the contract is just a contract that 9 goes into effect the date that the Judge and their Judge 10 would sign it. And we may have to get another one with 11 some other counties in between now and then. It's 12 getting to be an issue because I know Comal County 13 called the other day wanting to know if we could house 14 some of their overflow. They're having some issues. 15 Hayes County is using Burnet County and Gillespie County 16 because of the large remodel that they're doing in Hayes 17 County. And with the State legislature putting 18 constraints on the prison system, I envision County 19 jails are going to be full all over. So we may have 20 to -- 21 JUDGE POLLARD: Unfunded mandates. 22 SHERIFF HIERHOLZER: We may just have to try 23 and see what we're going to do. But this contract has 24 been reviewed by the County Attorney and approved. I 25 know the auditor requested one change, which I will 99 1 visit with Burnet County about, and it's under article 2 5, 5.03. All it says is that the invoice will be 3 submitted to our County Treasurer, Tracy Soldan, and the 4 Auditor says really it should go to her. 5 JUDGE POLLARD: So to the auditor? 6 SHERIFF HIERHOLZER: To the auditor. And 7 then she'll code it or whatever. That's what we are 8 requesting this morning, I don't have a problem with 9 that. This contract just so people will know is for 35 10 dollars a day per inmate in housing over there, but it 11 does not cover any medical. 12 COMMISSIONER BALDWIN: That's cheap. 13 SHERIFF HIERHOLZER: Right now it's very 14 cheap. I'm hoping in their budget process they don't 15 come back and change it. But right now that's what it 16 would be for, and that's where we got the figures in 17 this remodel that if we were housing two hundred inmates 18 out at 35 dollars a day it's seven thousand a day. So 19 that's where some of those figures came up. 20 JUDGE POLLARD: And it's pretty far and he's 21 reluctant to carry them that far, so they're trying to 22 encourage them to take them. 23 SHERIFF HIERHOLZER: I think they dropped 24 their contract price for a lot of counties. You know 25 they took over that private facility that now became 100 1 their County jail, which is over 500 beds. And they've 2 been having to try and operate and run. We'll just see 3 but now it's probably staying pretty full. 4 COMMISSIONER BALDWIN: Rusty, what happens 5 with the medical matter of the part of it? 6 SHERIFF HIERHOLZER: We are still in 7 negotiation. I know Hayes County is housing in Burnet 8 now because of their remodel. And Hayes has the same 9 medical contract company doing their medical as we do. 10 But we're trying to look and deal Hayes County and our 11 medical contractor is talking to their people, and see 12 how are they handling that. If we can at least still be 13 able to handle the prescription orders going through our 14 medical people, that would be a major savings on 15 prescriptions than just going through, you know, a 16 pharmacy. And then on the billing, I just -- we're 17 still in that part of it if we do. In the contract, 18 we're responsible for the medical, period. 19 COMMISSIONER BALDWIN: It says if one of our 20 prisoners gets hurt and they air flight them to Austin, 21 so it's just the same as if they were here in Kerrville 22 here? 23 SHERIFF HIERHOLZER: We're going to pay for 24 it. 25 COMMISSIONER BALDWIN: One thing I don't 101 1 recall us ever talking about, I believe is important, 2 how do you plan on transferring for this large amount of 3 people? 4 SHERIFF HIERHOLZER: What we're doing, and I 5 know the Auditor will see this, I know in the capital 6 item left over, some of that left over from the AG barn 7 and all of that, y'all have about 35 thousand dollars 8 that's going to go to Sheriff vehicles, okay. I have 9 because it is -- part of it's also out of the 10 commissary, I have placed an order this morning, or 11 Friday, for a new transport van, okay. It will take 12 about six to eight -- six months for that van to get 13 here. It is a 12-passenger Ford van that is designed 14 for transporting inmates. It is a cargo-type van that 15 has an insert that goes in the back that keeps them 16 separated. It is a true prisoner van. You can separate 17 them into three separate compartments, everything in 18 there is alarmed and on video, and voice activated on 19 everything you're doing. It does have protected driver 20 and passenger stations. And this will help because of 21 the -- what we have more of an issue with is one it's 22 going to be transporting males and females, okay. You 23 have to be able to keep them separate. This van does 24 that. And you have to be able to deal with your keep 25 aparts as we call it. You know whether it be rival gang 102 1 members or anything else that you can keep separate, and 2 this van allows that. The van cost is about 57 thousand 3 dollars total. 4 COMMISSIONER MOSER: So this -- and the use 5 for this thing is short term? 6 SHERIFF HIERHOLZER: This van will be used 7 long term. This van -- 8 COMMISSIONER MOSER: I know at one time 9 you're talking about a bus or something like that. 10 SHERIFF HIERHOLZER: Right. I believe what 11 we do is do it in segments at 12 at a time until we get 12 them all hauled over there. 13 COMMISSIONER MOSER: Eliminate the need for 14 a bus -- 15 SHERIFF HIERHOLZER: A bus -- 16 THE REPORTER: Excuse me, one at a time, 17 please. 18 SHERIFF HIERHOLZER: Unless at that point 19 we want to try and rent one from TDC. But I envision us 20 being able to use this van and then being able to use 21 this for a multitude of years, and in a lot safer 22 fashion than what we're doing right now. 23 COMMISSIONER LETZ: Move for approval of the 24 agreement, and authorize the Sheriff to make the change 25 related to the substituting of the auditor to the 103 1 treasurer, if that happens. 2 SHERIFF HIERHOLZER: Unless the County 3 attorney had a question about that. But I don't see one 4 on that -- 5 MRS. STEBBINS: No, I don't have a question. 6 SHERIFF HIERHOLZER: -- on who that goes to. 7 COMMISSIONER BALDWIN: Second. 8 JUDGE POLLARD: Moved by Commissioner Letz 9 and seconded by Commissioner Baldwin for approval of 10 agreement between Kerr County and Burnet County for 11 housing inmates at the Burnet County Jail. This agenda 12 item says during the jail expansion. 13 SHERIFF HIERHOLZER: I agree. 14 JUDGE POLLARD: So if you gotta get some 15 more later on you'll have to come back. 16 SHERIFF HIERHOLZER: The agreement actually 17 says becomes effective the 21st day of July, that's when 18 they first mailed it. So I don't know how we -- once 19 the agreement the agreement. I don't know if the agenda 20 item says if that's just saying that I can only use it 21 during that, and that's fine. The agreement's still 22 good, and if I need to do it before, you know, I may 23 have to -- 24 COMMISSIONER LETZ: Why don't we put it on 25 the next agenda, authorize you to use that for 104 1 overcrowding as needed. 2 SHERIFF HIERHOLZER: That sounds good 3 enough. Thank you. 4 MRS. STEBBINS: And you'll make the request 5 for them to make the change to the Auditor and not the 6 Treasurer? 7 SHERIFF HIERHOLZER: Yes. 8 JUDGE POLLARD: That motion includes the 9 change that you included in your motion to the contract. 10 COMMISSIONER LETZ: Right. 11 JUDGE POLLARD: All right. Any further -- 12 who seconded that motion? Commissioner Baldwin. All 13 right. Any further comments or discussion about it? If 14 not, those in favor signify by raising their right hand. 15 It's four zero, unanimous. 16 Go down to 1.30 consider, discuss and take 17 appropriate action regarding a project to assess the 18 need for, and the design, development and construction 19 of Kerr County Flood Warning System. Commissioner 20 Moser. 21 COMMISSIONER MOSER: I want to use this -- 22 there are four, 1.30, 31, 32 and 33 are all connected, 23 but -- 24 JUDGE POLLARD: Do we need to call them all? 25 COMMISSIONER MOSER: No, you don't have to 105 1 do that. Because they're all related because I'm going 2 to sequence through and progress. But on discussing 3 what we've done, as you recall we've had a meeting with 4 the City of Ingram, City of Kerrville, the County, UGRA, 5 Emergency Management Coordinators, several meetings in 6 that, and formed a steering committee by with which we 7 said we would look at that and come back to the separate 8 entities, governing bodies to make recommendations. 9 So what I want to do is just quickly tell 10 you what the steering committee has done. At our last 11 meeting, which was the end of July, July 28th, we agreed 12 that there was a need for an engineering study in the 13 County to determine what we have currently with the 14 Flood Warning System, and what we might do to enhance 15 it. So we said that, you know, we need to look at RV 16 parks, we need to look at crossings, etc., etc. We have 17 a draft from an engineering firm here in town of what 18 that study would entail as far as funding of that, we 19 looked -- we thought that the engineering study, which 20 appears to be somewhere in the neighborhood of 50 21 thousand dollars to do that, if we can get a grant to 22 cover that, that would not require any up-front funds 23 from anyone of these entities, but that was with a 24 floodplain control system. We as the steering committee 25 said we're not interested in looking at a floodplain 106 1 control system, beyond the scope of what this is. 2 So with that, we said if we proceed with an 3 engineering study, it's going to mean the entities 4 between the four that I just mentioned enter into an 5 agreement through an interlocal treatment to fund the 6 engineering stage. We said that since it's a countywide 7 function, it's a -- throughout the responsibility and 8 jurisdiction of UGRA, and a smaller portion within the 9 City of Kerrville and City of Ingram, that we were going 10 to recommend to the entities that an engineering study 11 be a portion based on 40 percent for the County, 40 12 percent for UGRA. City of Ingram said they do not want 13 to participate, we thought that they would participate 14 at five percent, so we're proposing that the City 15 participate at 20 percent. So that would mean for the 16 County, our portion of that would be at risk for 20 17 thousand dollars. 18 And I say at risk, and let me tell you why I 19 mean at risk. So that would be a several month 20 engineering study to get in scope of what we could use 21 and what we might do to enhance it, and buy it by the 22 yard if we decide to add sensors and so forth. And if 23 you'll recall, the thing that prompted us to do this 24 through the emergency management coordinators' 25 activities, we looked at Comal County and what they had 107 1 done, and so they put in an upgraded system, which gives 2 them a lot of warning since they have probably the same 3 potential, probably less than we do, for flooding. We 4 had at our steering committee meeting we invited also 5 TxDOT to participate in that. So the original engineer, 6 and both of them as a matter of fact showed up at that 7 meeting. Their assessment was what existed today, and 8 the Sheriff may want to comment on it, is antiquated and 9 it's not reliable. So we said okay with that, you know, 10 not just that, but we thought that there was a pretty 11 ill-defined system that we have. So the engineering 12 study we thought would be appropriate. If the result of 13 the engineering study says that -- recommends that we 14 enhance the system, okay, buying additional sensors, 15 kind of like Comal County did. Comal County spent a 16 little over three hundred thousand dollars, where they 17 had add 8 locations to monitor the rate of rise of the 18 river and streams. 19 As a matter of fact only one, they were 20 looking at only the Guadalupe River. We're looking at a 21 lot of tributaries and so forth in addition to the 22 Guadalupe River. So we're probably -- the thing that 23 will come out of the engineer study, we think or could 24 be, something in the tune of a couple hundred -- 25 several hundred thousand dollars, if we do something 108 1 consistent with that. If we were to decide to apply for 2 a grant to do that, okay, that grant has to be applied 3 for by essentially by the end of this year. So we will 4 have had to complete the engineering study, and then to 5 make sure to decide if we want to proceed with a bigger 6 grant. If we proceed with the application for a larger 7 grant, we get reimbursed for our 50 thousand dollar's 8 study or whatever the engineering study is going to be, 9 or we get reimbursed for 75 percent, 75/25. And Wendy 10 Kirby's here from GrantWorks to keep me -- not to keep 11 me honest, but to help me if there's some more 12 explanation needed on this. 13 So on the engineering study, the downside of 14 the greatest risk, if we decide to proceed with this 15 engineering study, for the County would be 20 thousand 16 dollars. If we decide to go beyond that we could 25 17 percent of that back if we receive the grant for the 18 larger implementation of the thing, and that would be 19 building the system. So that's the synopsis of what the 20 steering committee has done. So on agenda item 1.30 -- 21 COMMISSIONER LETZ: I have a comment. 22 COMMISSIONER MOSER: -- there's not going to 23 be any action on it. 24 COMMISSIONER LETZ: The question I have is 25 the -- there's an engineering study to see what we need. 109 1 COMMISSIONER MOSER: To see what we have. 2 COMMISSIONER LETZ: What we have. And this 3 is what we have? 4 COMMISSIONER MOSER: It's going to say -- 5 JUDGE POLLARD: How inadequate it is. 6 COMMISSIONER MOSER: What we have, and if 7 that's okay. If everybody looks at it and says it's 8 okay, end of discussion we don't to anything else. 9 COMMISSIONER LETZ: We talking about 10 applying for another grant. That to me means we'll need 11 another engineering study to see what we need to apply 12 for. 13 COMMISSIONER MOSER: No, no. The result of 14 this engineering study would be the definition of what 15 we apply for. In other words, let's say whatever the 16 results of the engineering study, will be complete with 17 this thing that I'm asking for now, that would be the 18 basis for the application for the implementation of the 19 new system. 20 COMMISSIONER LETZ: So a part of the 21 engineering study is an analysis of what's out there in 22 the market place. 23 COMMISSIONER MOSER: That's correct. It 24 looks at what do we have, what can we do to enhance it, 25 what have we done, what changes have been made in the 110 1 County as far as camps, RV parks, in which there have 2 been several added. What is out there on the market 3 that we can do to enhance it, provide the options for 4 enhancing it, and what the cost of each one of those 5 options are, an estimated cost. So that would be what 6 the engineering study would be. And the Interlocal 7 Agreement delineates what each one of those pieces of 8 the engineering study would be. 9 So what I want to do here at the first step 10 is just explain what the steering committee has done, 11 what we looked at, and what we're taking forward to the 12 governing bodies of each one of these entities, so -- 13 JUDGE POLLARD: Assuming that the other 14 entities agree to their shares, then where do we get the 15 20 thousand out of the budget? 16 COMMISSIONER MOSER: Okay. I'm -- let's 17 just call all these agenda items together if we may, 18 because that's further in there. Where we get the 20 19 thousand dollars is in the Road and Bridge and 20 engineering, let me put it that way, budget. For this 21 year ago there's 40 something thousand dollars in there 22 for -- how do we category that? 23 MRS. DOSS: It's called special projects. 24 COMMISSIONER MOSER: Special projects. I 25 think we've identified about 20 thousand. I mean this 111 1 is about 20 thousand. I think part of the -- I think 2 ten thousand or something -- no, five thousand has been 3 used for part of the Ingram School parking lot or 4 something like that. 5 COMMISSIONER REEVES: The high school. 6 COMMISSIONER MOSER: Yeah. So the money's 7 in the budget this year. There is nothing in the budget 8 for this line item next year. So what we can do is come 9 out of special projects out of Road & Bridge. 10 JUDGE POLLARD: If we're going to discuss 11 those, the County Attorney's pointed out to me that I 12 need to call all those. 13 MRS. STEBBINS: Yes, Sir. 14 JUDGE POLLARD: Okay. I'll call also 1.32 15 consider, discuss and take appropriate action regarding 16 submission of a hazard mitigation grant application to 17 provide the County with a Flood Warning System to be 18 known as the Kerr County Flood Warning System. 19 And then 1.33 consider, discuss and take 20 appropriate action regarding procurement of 21 administrative consultant and engineering services for 22 the hazard mitigation Grant flood warning system 23 application development and subsequent implementation 24 contingent upon award. 25 And then 1.34 consider, discuss and take 112 1 appropriate action regarding the County Engineer serving 2 as the projects engineer/manager for the planning 3 development and construction of the Kerr County Flood 4 Warning System, contingent on approval of a grant. 5 COMMISSIONER MOSER: And also call 1.31. 6 JUDGE POLLARD: I thought I already did call 7 1.31. 8 COMMISSIONER REEVES: I don't believe so, 9 Judge. 10 JUDGE POLLARD: I think I did. 11 COMMISSIONER REEVES: Call it again anyway. 12 JUDGE POLLARD: All right. 1.31 consider, 13 discuss and take appropriate action regarding approval 14 of an Interlocal Agreement between Kerr County, Upper 15 Guadalupe River Authority, City of Kerrville, City of 16 Ingram, for a Kerr County flood warning system and 17 authorize the Judge to sign same. All right. I've 18 called 1.31 through 1.34. Now, we can discuss all of 19 them, okay. 20 COMMISSIONER MOSER: Okay. So there was no 21 action on 1.30, that was just for information. 22 JUDGE POLLARD: Okay. 23 COMMISSIONER MOSER: 1.31 is the Interlocal 24 Agreement between those entities, and you have a copy of 25 the interlocal agreement, which County Attorney has 113 1 reviewed, and it is essentially to authorize of the 2 pursuit of establishing an engineering study for the 3 Kerr County Flood Warning System. And in there just let 4 me point out some of the things that since Commissioner 5 Letz brought that up. It would be the Interlocal 6 Agreement calls for the engineering study to collect 7 data from County, from the Sheriff, from the County 8 Engineer, emergency management coordinators, City of 9 Kerrville, City of Ingram, TxDOT and Upper Guadalupe 10 River Authority, to identify and prioritize low water 11 crossings is a major item. Evaluate high water 12 detection system components. It could be used to 13 enhance that. Evaluate software in communication 14 options. So when you put sensors in they have to 15 communicate back to a central station, which can then be 16 interpreted and delineated what to do. Estimate the 17 cost and funding options, prepare a summary of report, 18 which is delineated in detail and that's basically what 19 the engineering study would be, the major categories. 20 The Interlocal Agreement also says how we 21 would -- the share of allocation of the studies, in Kerr 22 County 40 percent, City of Kerrville 20 percent, UGRA 40 23 percent, City of Ingram zero we've heard since we've had 24 this steering committee. 25 The City Kerrville has this on their agenda 114 1 tomorrow, UGRA has a special board meeting tomorrow 2 afternoon at two o'clock in which they're considering 3 this, so I would move for approval of the Interlocal 4 Agreement. 5 JUDGE POLLARD: 1.31. 6 COMMISSIONER MOSER: 1.31. With changes 7 noticed in the percentage of allocation, contingent on 8 approval by City of Kerrville and the Upper Guadalupe 9 River Authority. 10 JUDGE POLLARD: Is there a second? 11 COMMISSIONER LETZ: Second. 12 JUDGE POLLARD: Been moved by Commissioner 13 Moser, seconded by Commissioner Letz to approve the 14 interlocal agreement between Kerr County, Upper 15 Guadalupe River Authority, and the City of Kerrville, 16 and deleting the City of Ingram. 17 COMMISSIONER MOSER: Correct. 18 JUDGE POLLARD: For Kerr County Flood 19 Warning System, and authorize the County Judge to sign 20 same. This is all contingent upon the City of Kerrville 21 and UGRA agreeing to it, and approving it as well. All 22 right. Any further discussion? 23 COMMISSIONER REEVES: Yes, Sir. 24 JUDGE POLLARD: Comments? 25 COMMISSIONER REEVES: Yes, Sir. 115 1 Commissioner Moser, where once again did you say the 2 funding for this would come from? 3 COMMISSIONER MOSER: Come from special 4 projects in the Road & Bridge. 5 COMMISSIONER REEVES: This current year's 6 budget or the next fiscal year? 7 COMMISSIONER MOSER: This current year's 8 one. 9 COMMISSIONER REEVES: And we have that? 10 MRS. DOSS: Yes, it is available. 11 COMMISSIONER REEVES: And number two, did 12 you draw this up, Counselor? 13 MRS. STEBBINS: No, I did not. 14 COMMISSIONER REEVES: Have you reviewed it? 15 MRS. STEBBINS: I have. 16 COMMISSIONER REEVES: Any comments? 17 MRS. STEBBINS: I don't have any 18 suggestions. 19 COMMISSIONER MOSER: The way we did it we 20 basically agreed to the steering committee and UGRA drew 21 up the Interlocal Agreement, and we've made a few 22 changes in it. So this also -- this is what's been 23 agreed to by all of the entities. 24 JUDGE POLLARD: All right. We have a motion 25 on the floor with regard to item 1.31. Any further 116 1 comments or questions? 2 COMMISSIONER LETZ: Yes, question. I'm 3 looking at -- I mean task 6 answers what the engineer's 4 going to do, what we're paying for? 5 COMMISSIONER MOSER: Task 6 is -- I think 6 task 6 is the report, that's the outline of the report. 7 COMMISSIONER LETZ: I guess the other part 8 is evaluate. 9 COMMISSIONER MOSER: Yes. Task 1 through 6 10 is the actual work that's being done. 11 JUDGE POLLARD: Anything else? 12 MRS. DOSS: Commissioner Moser, so this 13 means this 20 thousand would have to be expended by the 14 end of this fiscal year, September 30th? 15 COMMISSIONER MOSER: No. Let's see. 16 MRS. DOSS: Do you think we can do that? Go 17 out for public -- 18 COMMISSIONER MOSER: No, but we can be on 19 contract by then. 20 MRS. DOSS: But we would have to pay. 21 COMMISSIONER MOSER: We'd have to pay that? 22 MRS. DOSS: Yeah. Which means -- I mean 23 even if it was expended two months later, as long as 24 we're able to have the invoice dated back into the 25 fiscal year, we would be all right. But I'm just saying 117 1 we have a -- there's going to be a time crunch there. 2 COMMISSIONER MOSER: Okay. Okay. This 3 whole thing is kind of a time crunch, because now let me 4 elaborate on one thing. The other reason there's a time 5 crunch and help me, Wendy, if I may misstate this, 6 there's a presidential -- a presidential establishing 7 a -- 8 MS. KIRBY: Disaster. 9 COMMISSIONER MOSER: -- disaster. And so 10 all this potential funding for the big effort, okay, for 11 implementing the whole system has to be -- has to fall 12 within that. That expires at the end of essentially at 13 the end of this year. It was December the 11th. Now 14 Wendy tells me it's been extended just past the 15 holidays. 16 MS. KIRBY: Just past the holidays, yes. 17 COMMISSIONER MOSER: So this whole thing, 18 the schedule is dictated by that, okay. Now, the only 19 way we could apply for a grant in the future if there's 20 another disaster declared by the President. 21 COMMISSIONER REEVES: Within a County so far 22 from us or this County? 23 COMMISSIONER MOSER: For whatever. I'll 24 have to have Wendy explain that. 25 COMMISSIONER REEVES: And all of this 118 1 Interlocal Agreement will simply -- once we get the 2 study then we can say do we want to proceed. 3 COMMISSIONER MOSER: Precisely. 4 COMMISSIONER REEVES: It's going to cost too 5 much of a cost to do it, and I'm not trying to put a 6 dollar amount on property or life loss, I'm just saying, 7 we get the study, which is going to cost us the 20 8 thousand dollars of which we have the funds for, if I 9 understand right. After the study then we can decide 10 do we want to apply for grants, are we able to do it, 11 what happens? 12 COMMISSIONER MOSER: Precisely. To be 13 specific on the dates what we've laid it out, and that 14 was in your package, like mid November we would finish 15 the engineering study. And at that point then we would 16 bring that data forward and see if we want to apply for 17 the grant. 18 COMMISSIONER REEVES: And nothing in the 19 agreement, and I'm asking the County attorney and you, 20 mandates that we have to go ahead and apply for the 21 grant, we're just going to get the study to see what's 22 out there and what's available? 23 COMMISSIONER MOSER: That is correct. 24 COMMISSIONER LETZ: My gut feeling on this 25 is, it's kind of an odd way to say this, but I think we 119 1 have a duty to look at what we have, we are very flood 2 prone, we know that. Probably Precinct 4 has most risk 3 of the public out there. 4 COMMISSIONER REEVES: I'll just send it down 5 to you. 6 COMMISSIONER LETZ: Just send it down my 7 way. But by then someone else called. But I think from 8 a public standpoint, we do need to look at the 9 situation, and see what we have. And especially since 10 we have a warning system out there that may or may not 11 work. And if it doesn't work, we need to get rid of it. 12 I mean having a bad system is worse than having no 13 system to me, that somebody may rely on. So I think we 14 need to do the study. I have a hard time thinking we're 15 going to the next step in this next budget year. I 16 think that it's going to -- we're looking at two years 17 down the road before we do anything, at the earliest two 18 years down road. 19 COMMISSIONER MOSER: Well, the earliest you 20 would do that is we would apply for the grant like -- we 21 wouldn't receive approval of the grant until mid next 22 year, and so the actual funding for the work wouldn't 23 occur until 2019. So it wouldn't be in next year 24 either. 25 MS. KIRBY: No. That's correct. I just 120 1 wanted to give the timeline. It takes at least a year, 2 six months to a year to know if it's even been selected 3 for approval. 4 COMMISSIONER MOSER: So it's not even in 5 next year's budget. 6 COMMISSIONER REEVES: And while I agree with 7 Commissioner Letz, that if we have a system that's not 8 working, we need to certainly look at that, technology 9 is great, but still one of the best things, and you may 10 disagree with me is the people up river calling. 11 Because you're probably going to get a call. I've 12 received just this year from calls before it's even had 13 time for a warning to go off, I'm getting texts from 14 Divide Fire Chief, and I think -- where'd the Sheriff 15 go? I sent you a text the other night, you may have got 16 it too from him, but we're knowing probably before, and 17 I know with one flood that we had earlier in the year, 18 by the time you got the warnings going off, it had been 19 too late. Because it was coming out of just some draws 20 that took too long to get downstream. 21 COMMISSIONER MOSER: Well, that's a key 22 point. And the reason we're more complex than Comal 23 County is, they're looking at one stream, essentially 24 the Guadalupe River. All the draws and things that you 25 mentioned, that's what this study is going to look at, 121 1 look at all these tributaries, too. The last time we 2 had a significant flood was because of a rain 3 concentration in Elm Pass, which then went to Verde 4 Creek, which went to the Guadalupe, which hit Precinct 5 3. And so it didn't -- nothing came from Ingram or 6 Hunt. That was just a local. 7 COMMISSIONER REEVES: And that's why I'm 8 saying that I hope the study will look at something -- 9 what I'm talking about, we have a lot of unnamed 10 tributaries of the river and of the creeks that you 11 never think flood that a lot of people will think that 12 Mountain Home or Divide don't have much to worry about 13 on flooding. They're probably our best first responders 14 up in my area, not taking away from Ingram or Hunt, but 15 that's where the Headwaters are. 16 COMMISSIONER MOSER: Right, precisely. And 17 that's where the biggest thing is. So this is a fairly 18 big -- we spent a lot of time with Hewitt Engineering, 19 and looking at this. He did this same type of thing for 20 Bexar County. And so it's -- this is not his first 21 rodeo in doing this. Plus he's local and he understands 22 all this stuff and working with -- and the County 23 Engineer has been there with us on this whole thing, 24 so -- 25 COMMISSIONER LETZ: I would recommend that 122 1 in -- I think you're probably doing it, or Hewitt will, 2 that part of the analysis in looking at rainfall 3 analysis and drainage areas. Because I almost think 4 that's more important for -- than an actual warning 5 system, is because if you -- if the Sheriff's Department 6 can see where it's going to happen, then maybe we can 7 react that way, because I just don't see how we will 8 ever have enough money to put monitors on all the low 9 water crossings we have. I mean they're everywhere. 10 And who knows where it's going to rain. Like you said 11 the last one was up at Elm Pass, which is a very small 12 area. But that was probably half a dozen crossings, 13 too. 14 COMMISSIONER MOSER: Well, what we also look 15 at, Jonathan, in fact is we went back at the very 16 beginning, and said why don't we look at rainfall over 17 the whole area. And they're very sophisticated models, 18 which then based on real time measurements of rainfall 19 in the drainage areas, predicting where the water's 20 going to be. That gets to be very expensive when you 21 look at that. Then you have to take all that data and 22 transpose it into something with which to establish do I 23 call for a warning, do I call 911, do we call the 24 Sheriff, and that gets in from analytics into you're not 25 actually measuring, so we said okay, let's hold off on 123 1 that right now and let's see what we can do with 2 measured flow warning systems. I mean measured flood 3 warning and warning the public. 4 The next part of this thing, too, and the 5 Sheriff, is how in the world do we warn the public in 6 this, so that's part of that is do you use code red, do 7 you use, you know, facebook. There's all kind of 8 things, which a lot of people don't look at, and a lot 9 of people here that are not part of this community. So 10 not only once you determine that you need to issue a 11 warning, how do you make sure the warning gets to the 12 people, so that's part of it also. Okay. 13 COMMISSIONER LETZ: We have a motion and a 14 second to approve the agreement, I believe. 15 JUDGE POLLARD: There is. Any further 16 comments? I hope not. Or discussion? 17 COMMISSIONER BALDWIN: I have one. I'm 18 going to vote no because of numerous reasons. I think 19 this whole thing is a little extravagant for Kerr 20 County, and I see the word sirens and all that stuff in 21 here. And of course, you say that these are steps that 22 will be taken through the years. But that's where 23 you're headed, there's no question in my mind that's 24 where you're headed. And you're determined to do that. 25 But step one of taking these funds out of special 124 1 projects, out of Road and Bridge, that ticks me off a 2 little bit. Charlie, are you telling me that you can't 3 find a special project out there to spend your money on? 4 MR. HASTINGS: Special projects line items 5 is for the Commissioners. 6 COMMISSIONER BALDWIN: I understand exactly, 7 I helped build the damn thing. It's for projects that 8 you oversee and you run. It's like if it's going to add 9 on to a road, or help build a road, or you know special 10 project that's not necessarily specifically budgeted, is 11 what that's for. And to take that and move it over into 12 a pie in the sky thing, it really disturbs me a lot. 13 But did I understand that that budget line item will be 14 zero next year? 15 MRS. DOSS: Yes. 16 COMMISSIONER BALDWIN: So this is your last 17 shot at getting the special projects. So I'm going to 18 vote no because of those issues. 19 JUDGE POLLARD: Any further comments or 20 discussion? 21 COMMISSIONER MOSER: Yeah. I would only 22 comment, I don't want you to interpret just because I 23 was trying to explain what the process is, I'm not an 24 advocate for doing anything. I'm an advocate for seeing 25 what we have. And then this body and the other bodies 125 1 looking at it and say do we need to do anything. It's 2 not something that that -- I don't have enough 3 visibility to say yeah I want to do it. I mean I have 4 zero visibility, so -- 5 JUDGE POLLARD: Any other comments? Those 6 in favor of the motion signify by raising your right 7 hand. Those opposed? Three to one. Commissioner 8 Baldwin being the no vote. It passes. That was item 9 1.31. Now, it seems to me that 1.32 is to take action 10 on applying for a grant, and I think do we need to do 11 that now? 12 COMMISSIONER REEVES: I feel, if I may 3.2, 13 3.3, and 3.4, until we get the study back there's no 14 reason to even discuss these until we get the study 15 back, because there's too many contingencies in each one 16 of these, contingent on this, or we apply for this. I'd 17 like to see the study before, you know, before we get 18 it. And so they're your items, Commissioner, but I 19 don't see a need for it. 20 COMMISSIONER MOSER: Stand by for just a 21 minute. What we have to do is in the 1.33 -- do you see 22 that, Wendy? 23 MS. KIRBY: I didn't get a copy. 24 COMMISSIONER MOSER: It was consider, 25 discuss and take appropriate action regarding 126 1 procurement of administrative consultant and engineering 2 services for the hazard mitigation flood warning system 3 application development and subsequent implementation 4 contingent upon award. We don't have to do that -- 5 MS. KIRBY: Well, in order to get reimbursed 6 for your engineering study, and if you want to move 7 forward with your application you have to do this now. 8 COMMISSIONER MOSER: Okay. You have to do 9 this now. 10 MS. KIRBY: Yeah. Because if you haven't 11 procured them in a competitive way and do you the study, 12 you can't get reimbursed for it. I mean you can do it 13 out of pocket, but if you want the study to be 14 reimbursed you're going to have to procure. And if you 15 don't procure them for the development of the 16 application, which is the study, and the implementation 17 at the same time, if they just help you with the study 18 then they can't do the implementation. It's the new 19 procurement laws. 20 COMMISSIONER MOSER: So what it says -- and 21 it's a good question. So what it says is, is that for 22 the administrative consultant, but cost us nothing. 23 MS. KIRBY: That's correct. 24 COMMISSIONER MOSER: And that would be if we 25 decide after we complete the engineering study to 127 1 proceed with that, then that application is submitted 2 and it would be for percentage of whatever the grant 3 would be. 4 MS. KIRBY: That's correct. We would manage 5 it on the back end for five percent, which can be 6 written into your grant, yes. 7 COMMISSIONER MOSER: For the engineering 8 services, that's what we just accomplished under 1.32 -- 9 MS. KIRBY: Yes. 10 COMMISSIONER MOSER: -- with the Interlocal 11 Agreement, correct? 12 MS. KIRBY: Yes. 13 COMMISSIONER REEVES: 31. 14 COMMISSIONER MOSER: Yeah, 31. 15 MRS. DOSS: So that would be the 50 thousand 16 right there for the engineering study? 17 COMMISSIONER MOSER: Correct. 20 thousand 18 from us. 19 MRS. DOSS: Okay. 20 COMMISSIONER MOSER: Right. So -- so we do 21 have to -- we do have to approve 1.33, the -- take 22 action regarding procurement of administrative 23 consultant. 24 MS. KIRBY: If you want an opportunity to 25 get reimbursed for it, yes. 128 1 COMMISSIONER MOSER: Right. Opportunity to 2 get reimbursed for 75 percent of our 20 thousand 3 dollars. Okay. 4 MS. KIRBY: That's correct. 5 COMMISSIONER MOSER: That's what it amounts 6 to. So I would move that we take the action to 7 establish procurement for the administrative consultant 8 for the Hazard Mitigation Flood Warning System, and 9 application for that. 10 COMMISSIONER LETZ: What does this mean 11 procurement for -- what is the action that's going to 12 happen if I vote -- if we vote to do this? 13 COMMISSIONER MOSER: Let me tell you what 14 it's going to be for 1.32 and 33 there's a Resolution in 15 your package, okay. It's approving a Resolution that 16 basically says that we will submit an application for 17 FEMA'S hazard warning assistance for a grant be provided 18 for Flood Warning System. Okay, I'm going to take the 19 word siren out of there, okay. Flood Warning System. 20 Then the County is authorizing procurement of 21 administrative consultant to develop the hazard 22 mitigation grant application, and subsequent 23 implementation contingent upon award. That's what we're 24 talking about right now. 25 MS. KIRBY: That's correct. So once you 129 1 determine you want to go ahead and apply for grant, if 2 you want to after the study, you can move forward, but 3 you have to go forward with the application and the 4 implementation component. So let's say you get the okay 5 to apply and procure. What we'll do at that point is 6 help you with the procurement process of hiring an 7 engineer and a consultant. So once that's done the 8 engineer will complete the study. Then you determine if 9 you want to move forward with the application. And I'll 10 work with the engineer to help develop the application 11 for submission. 12 COMMISSIONER MOSER: And then the third 13 thing in the Resolution is authorizing the procurement 14 of engineering services for the development of a hazard 15 assistance grant application and subsequent 16 implementation contingent upon award. 17 So for the record let me just read the whole 18 Resolution, if I may. 19 MS. KIRBY: Sure. 20 COMMISSIONER MOSER: A Resolution for Kerr 21 County authorizing the submission of a hazard mitigation 22 assistance grant application for Flood Warning System 23 project and the procurement of an administrative 24 consultant and engineering services for the development 25 and subsequent implementation of the grant contingent 130 1 upon award. Whereas, Kerr County is considering the 2 submission of FEMA Hazard Mitigation Assistant grant 3 application for funds to provide a flood warning system 4 for Kerr County. Parenthetically, where we're 5 considering submitting that application. 6 And whereas, if utilizing an administrative 7 consultant and engineering services for the development 8 of an application and subsequent implementation of the 9 grant, hazard mitigation assistant fund applicants are 10 required to procure these services by the most stringent 11 of local and State professional services procurement 12 policies. So that's what the Resolution is. 13 So I make a motion that we approve that 14 Resolution. And that Resolution is in your package. 15 COMMISSIONER LETZ: And the administrative 16 -- we're doing -- the engineering services the idea is 17 going be Hewitt, but are we going to do an RFP or RFQ to 18 see it's going to be Hewitt? 19 COMMISSIONER MOSER: RFQ. 20 COMMISSIONER LETZ: RFQ. And the 21 administrative consultant is going to be done -- that 22 RFQ will be done, and we're talking about GrantWorks and 23 they're giving us some advice on that. 24 COMMISSIONER MOSER: Correct. 25 MS. KIRBY: Yes. You have to go out 131 1 competitive bidding through State and Federal law's 2 requirement. So if you choose to go with somebody else 3 you have that option. But have to go through the 4 competitive bid process. 5 COMMISSIONER MOSER: But on engineering -- 6 MS. KIRBY: That would be the -- 7 COMMISSIONER BALDWIN: Professional 8 services. 9 MS. KIRBY: -- qualifications for 10 professional services. 11 COMMISSIONER MOSER: Okay. That RFQ, want 12 to make that very clear. 13 JUDGE POLLARD: Is there a second? 14 COMMISSIONER REEVES: I'm sorry, but maybe I 15 need more caffeine or less caffeine, one of the two. 16 But this is as clear as mud. We authorize to get a 17 study to see if we need to go for a grant, but we're 18 going ahead and say we're going to apply for the grant. 19 COMMISSIONER MOSER: We're not saying we're 20 going to apply for the grant; we're saying we're going 21 to -- we're going to contract for the services to apply 22 for the grant. Contracting for the services to apply 23 for the grant doesn't cost us anything, but you have to 24 do that now to be able to get reimbursed for the 25 engineering study. 132 1 COMMISSIONER REEVES: I understand that. 2 COMMISSIONER MOSER: Did I hit a home run on 3 that? 4 MS. KIRBY: Yes, you did. I know grants are 5 kind of complex. 6 JUDGE POLLARD: Submission of the hazard 7 mitigation grant application. That sounds like that 8 decision's going to be made. 9 COMMISSIONER MOSER: No, it's not. We -- 10 go back to the timeline that I gave to you. We won't 11 make that decision until mid November. 12 MS. KIRBY: That's correct. You're 13 positioned to move forward if you choose to move forward 14 after the award -- or the engineering study's complete. 15 If you decide not to you have that option as well. But 16 the timeline is sort of -- it's a small timeline based 17 on where we're at. Because they have an application due 18 date, so we want to make sure you're covered if you 19 decide to move forward. If you don't, you have that 20 option to say we choose not to move forward. 21 COMMISSIONER LETZ: I guess it seems easier 22 to me, and I know we're foregoing the possibility of 23 getting 15 thousand dollars back, or credit towards the 24 future application, but just to pay for the study and be 25 done with it. 133 1 COMMISSIONER MOSER: We can do that. 2 COMMISSIONER LETZ: Do the study, see if we 3 need to do anything, and if we decide to go with the 4 grant look at what's available at that time. 5 JUDGE POLLARD: And due before the deadline. 6 COMMISSIONER LETZ: Yeah. But that 7 deadline, whatever that is -- 8 COMMISSIONER MOSER: No. That's the 9 problem. The deadline is pretty short after you finish 10 the engineering study. 11 MS. KIRBY: The funding becomes available 12 upon Federal disaster declaration. And we've had 13 multiple ones in a row. And this last deadline is the 14 January one, which is from the May 26th flooding event 15 from the presidential disaster declaration. If they're 16 going to be more disasters in the future, I don't know 17 when, this is available now. It'll be a large funding 18 pot based on the amount of damages. If there's still 19 calculating, so opportunity is prime to get funded if 20 you wanted to move forward. 21 COMMISSIONER REEVES: Well, but what you're 22 saying we're only talking, and the only sounds bad, it's 23 15 thousand dollars, we get the study back, we'll still 24 have time to apply for the grant, would we not? 25 MS. KIRBY: That's pretty tight. 134 1 COMMISSIONER REEVES: Then what is the use 2 of having a study if it's so tight? That's what I don't 3 understand. 4 COMMISSIONER MOSER: Well, here's the 5 complication. If you wait until let's just say mid 6 November and get the engineering study and say we want 7 to apply for a hundred thousand dollars grant under this 8 declaration, presidential declaration, I don't think you 9 have the time from November to get everything done that 10 you need to, to apply for the grant, which is 11 essentially at the end of December. So you -- and if 12 you don't apply for the -- if you don't do all the 13 paperwork to do the application by then then you don't 14 fall within this presidential declaration. Or you can 15 say okay, now done an engineering study I'll wait until 16 there's another declaration if something happens. 17 MS. KIRBY: Yes, you could do that. 18 COMMISSIONER MOSER: Okay. I think it's the 19 steering committee's agreement that with what's been 20 going on with flooding, like what we're seeing today, 21 okay. Today in Floresville and all had 9 inches of rain 22 yesterday. We know it's happening in Louisiana. And I 23 think that this area is one of the highest flood -- one 24 of the highest probability areas for flash floods that 25 exists, okay, with -- probably within I don't know, 135 1 within the nation, but certainly within the State. 2 So we believe there's a really -- if we 3 decide to go forward, we think that we have a good 4 chance of getting it, okay. But you can't wait until 5 the end mid November to get the results of the 6 engineering study and decide to apply for the grant 7 then. That's the issue. Am I correct? 8 MS. KIRBY: Well, it's just getting 9 everything coordinated to get it submitted by that 10 deadline. So once the study -- if he's going to be 11 working on the study, we have to do a letter of 12 agreement, and he has to put together a contract as 13 well. So those are components that have to come into 14 place before he can start the study, too. So if you do 15 your procurement and select him based on the 16 qualifications, then a contract has to be written as 17 well. And so timing, we have a lot of stuff to complete 18 before the deadline for the grant. So it's one of those 19 things is the sooner you kind of move forward with 20 things the quicker we can go through the process. But, 21 you know, ultimately it's up to you. 22 COMMISSIONER LETZ: I think the problem is, 23 and I think the Judge said, too is section one, it says 24 Kerr County is authorizing the submission of the 25 application. That -- we don't want to authorize the 136 1 submission of an application, I don't want to, not at 2 this point. 3 MS. KIRBY: Okay, well you can remove that 4 component, and we can just do the okay to procure. 5 COMMISSIONER LETZ: I guess I don't mind 6 doing 2 and 3; I don't want to do 1. 7 MS. KIRBY: But if you're going to include 8 the engineering component, the study into it, and you 9 want to be included -- that to be included for 10 reimbursement. 11 COMMISSIONER LETZ: Well 2 and 3 are okay. 12 Those are procuring consultants. I don't mind procuring 13 of consultants, but I -- it's the submission of that. 14 MR. KIRBY: You don't have to submit it if 15 you choose not to. 16 COMMISSIONER LETZ: I know, but the wording 17 here says we're authorizing submission to do it. 18 COMMISSIONER REEVES: We're authorizing to 19 do it and I've got a problem with it. 20 MR. KIRBY: If you want to move forward, 21 yes, but you always have the option to change your mind. 22 COMMISSIONER MOSER: What's the downside if 23 we don't authorize the submission of the application? 24 COMMISSIONER LETZ: We can do that, we can 25 authorize it -- 137 1 MS. KIRBY: We can do it at a later date. 2 COMMISSIONER MOSER: And still meet the end 3 of the year? 4 MS. KIRBY: Yes. Because that's just a 5 component for it. And it's easier to do it into one 6 package sometimes. 7 COMMISSIONER MOSER: I'll amend the motion 8 to eliminate section 1. 9 COMMISSIONER LETZ: Okay. I'll second that. 10 MRS. DOSS: I think it's going to be really 11 difficult to spend 20 thousand dollars by the end of 12 September when we haven't even gone out for an RFQ yet. 13 COMMISSIONER LETZ: I think you're right. 14 MRS. DOSS: How's that going to happen? 15 COMMISSIONER MOSER: Do you have to spend it 16 by then? 17 MRS. DOSS: Yes, Sir. Yes, Sir. Or you 18 have to be -- 19 COMMISSIONER MOSER: Or be obligated? 20 MRS. DOSS: It has to be encumbered, which 21 means you have to have a bill that says payable by 22 September 30th. The services have to be completed, and 23 you have to get billed for them. 24 JUDGE POLLARD: All right. There was a 25 motion made and seconded on the floor. I'm not going to 138 1 try and repeat it. 2 COMMISSIONER MOSER: No. 3 COMMISSIONER REEVES: No. I'd like somebody 4 to say what it was. We've gone back and forth. 5 JUDGE POLLARD: All right. Why don't you 6 say what you think it is. 7 COMMISSIONER MOSER: Okay. The motion on 8 the floor is to adopt a Resolution -- approve a 9 Resolution that I read into the record awhile ago, and 10 it had three sections -- and it has two sections to it, 11 okay. Section 2 is for the Kerr County to authorize the 12 procurement of administrative consultant to develop the 13 hazard mitigation assistant grant application and 14 subsequent implementation contingent upon award. 15 And the next section is Kerr County is 16 authorizing the procurement of engineering services for 17 the development of the same thing. Now, so that's the 18 motion. 19 COMMISSIONER LETZ: And I'm fine with that. 20 JUDGE POLLARD: All right. It's been moved 21 by Commissioner Moser and seconded by Commissioner Letz 22 as just read into the record, all right. I'm not going 23 to ask for any more comments or questions. Those in 24 favor of the motion signify by raising your right hands, 25 those opposed like sign. It's three to one, the motion 139 1 passes. Commissioner Baldwin was the negative vote. 2 All right. Let's go to -- that takes care 3 of 31, 32, 33 and 34, right? 4 COMMISSIONER MOSER: Yes. The only thing 5 about 34 is as we just discussed, Brenda, on 34 that we 6 talked about the way that that would be funded but the 7 County Auditor just brought up an issue here that -- 8 MRS. DOSS: I just don't think we can get 9 the money expended by year end. Because how can we get 10 services completed even? 11 JUDGE POLLARD: If it doesn't get done in 12 time it doesn't get done, and just leave the motions the 13 way they are. Okay. 14 COMMISSIONER MOSER: Okay. 15 COMMISSIONER REEVES: I tend to agree with 16 what she said, Judge. 17 JUDGE POLLARD: That takes care of 1.34, 18 too. 19 COMMISSIONER MOSER: And 1.30 -- well, no 20 that doesn't take care of -- that doesn't take care of 21 1.34. 1.34 was to allow or to approve the County 22 Engineer serving as a project manager for this. And 23 essentially some over site for the entire County. So 24 authorizing County Engineer to do that. You want to 25 comment on that, Charlie? 140 1 MR. HASTINGS: I just think it's a project 2 that would benefit the citizens. It just is natural for 3 the County Engineer to be involved in it to some degree. 4 And so I don't have a problem with it. 5 COMMISSIONER MOSER: And the time in your -- 6 and your time required to do that based on what you can 7 see. 8 MR. HASTINGS: The time looks like it's 9 going to be minimal. And I think the main benefit 10 having a connection being between the Road and Bridge 11 Department and the guys that are on the ground, and this 12 Flood Warning System, because there's some benefit to 13 the Road and Bridge Department for Flood Warning System 14 and -- 15 COMMISSIONER MOSER: And to TxDOT. 16 MR. HASTINGS: -- and to TxDOT. 17 COMMISSIONER LETZ: But I don't see any 18 reason to take any action on this. It's coming out of 19 his budget. 20 COMMISSIONER MOSER: It was just to say we 21 wanted Charlie to be involved in this, and I know 22 there's been discussion. 23 COMMISSIONER REEVES: Wouldn't this be part 24 of your duties anyway, Mr. Hastings? 25 MR. HASTINGS: I feel like they are. 141 1 COMMISSIONER REEVES: Then I don't think we 2 need to waste any time on voting on something that's 3 already his job. 4 COMMISSIONER MOSER: Very good. 5 COMMISSIONER LETZ: Okay. 6 JUDGE POLLARD: Well, that does 1.34 then. 7 Going to 1.35 consider, discuss and take 8 appropriate action regarding a project and the 9 associated request for proposal for installing light 10 emitting diode lighting in the Kerr County facilities. 11 COMMISSIONER MOSER: Okay. You have in your 12 package a request for proposal and what this would be is 13 going out for competitive procurement to get proposals 14 from qualified companies to look at all the facilities 15 in the County for changing out existing lighting systems 16 to LED based systems. To make this so that it's 17 reasonable to evaluate proposals, with the RFP includes 18 listing of all the lighting fixtures in about eight or 19 ten facilities in the County. And it's defined all the 20 way down to what's in this courtroom, by light fixture 21 throughout the entire courthouse, the same thing for the 22 jail, the same thing for annex, same thing for -- not 23 for the jail. Same thing for the AG barn and all that 24 facility. So when these -- the proposers -- the 25 proposals are submitted, they will propose several 142 1 things. They'll propose here's what we'll do to change 2 out all the fixtures as defined in the RFP; not as they 3 define themself, so we get apples and apples comparison. 4 They will say what it would cost to change those out, 5 what it would cost the potential for savings, delineated 6 each one of the facilities what we would see. 7 I think the presentation that was made in -- 8 we have some of the people here in the audience that 9 made the presentation to Commissioners' Court before, 10 what the savings would be. And it would be like about 11 75 percent of what the current electrical cost is for 12 the fixtures. That's what you presented to us before. 13 So with that and the proposal they would come back and 14 delineate that in detail, and then the other thing to do 15 is to have a financing plan with this proposal. Said 16 that you can go option one to pay for everything, and 17 the estimate that was shown to us before, it's like 18 about three hundred thousand dollars. And it would take 19 about two and a half years in electrical savings to be 20 reimbursed for upfront cost. 21 Other thing that we look for in this 22 proposal, is what can they do to finance it. So the 23 County comes up with no money up front, and no payment 24 until after the savings are realized from reduced energy 25 cost of the first year. And that can be done either on 143 1 multiple five years, seven years, whatever is proposed 2 in the -- from the companies. 3 The thing that we would do with this also is 4 if we decide to do no facilities, or one facility or 5 whatever. We can decide on that based on what's 6 submitted in the proposal, and enter into a contract 7 accordingly. So it's a fairly long request for 8 proposal. I think it's twenty some pages in there. 9 County Attorney has reviewed it. I don't know if you've 10 had a chance to look at all of it? 11 MRS. STEBBINS: I have had a chance to 12 review it, and beyond a couple of grammatical changes, I 13 don't really have any other suggestions. And just in 14 the one that is adopted we'll need to include 15 appropriate dates, and the copy that I got I didn't have 16 the attachments for the facilities and fixtures, which 17 will probably be prepared as shown. 18 COMMISSIONER MOSER: Okay. That's just a 19 list of fixtures, and energy power associated with each 20 one of them. So that's what the Court when we listened 21 to the presentation before by MHSC Energy Management, 22 the County -- I mean the Commissioners' Court asked me 23 to go back and look at this and to come up with a 24 procedure, how we consider implementation of this. So 25 the procedure would be here to issue an RFP and see what 144 1 kind of response we have. 2 MR. ROBERTSON: Good morning, Commissioners. 3 Yeah, my name is Ross and I'm with Dynamic Voice Data, 4 I'm with DVD Lights. Very grateful to be in Kerrville. 5 We're helping several facilities in the Sugar 6 Land-Houston area as well as San Antonio and Austin make 7 the transition to LED's. The money savings would, like 8 Commissioner Moser just said, within 12 to 18 months 9 were able to see them recover their initial investment, 10 and then becomes pure cost savings. We're looking at 11 some facilities in Kerrville, Notre Dame Church as well 12 as Impact Church, to see if we can provide solutions 13 that are unique to their facility to help them make the 14 change within their budget constraints. 15 So I was actually told about this meeting by 16 Jody to come in and see if we can be of any assistance 17 in providing you solutions as well from a consultative 18 approach to give back to Kerrville for helping myself as 19 well, too, so I thought I'd share that. I did bring 20 some samples as well. I didn't think it was appropriate 21 to show you guys at this time, but there's just a lot of 22 benefits that come from LED's, especially from having a 23 two-hour meeting here. The heat that's generated in a 24 room like this when people are having a meeting, that's 25 alleviated by heat sink that LED's come with. So I just 145 1 thought I'd take a moment and share that with you guys 2 and provide an additional resource. 3 COMMISSIONER MOSER: And thank you for 4 coming in and doing that. The concept here is to have a 5 request for proposal, that gives an apples and apples 6 estimate, from I hope a bunch of companies, okay, that 7 want to do this for us. And we'll have a -- there's in 8 the RFP, there's an evaluation criteria. We will 9 advertise this, we want you to know, advertise it 10 widely, and make sure that everybody has a chance to bid 11 on it. And then I think what we did like on other major 12 procurements is that once we to that, and we'll select 13 from that as the best, and have each one of those 14 proposers come into Commissioners' Court and give us 15 their presentation on why they think they would be the 16 best to do it. And then we make a decision what we want 17 to do. 18 COMMISSIONER LETZ: Question I have and we 19 talked briefly about this, Commissioner, the -- I agree 20 that we need to have a baseline that everyone's bidding 21 on the same thing so we can evaluate it. But we also 22 know that this is a -- it's hard to wrap your -- I mean 23 company A may have a slightly different light fixture 24 than company B and company C and company D. How much -- 25 really the question is to the County Attorney of how 146 1 much flexibility do we have to -- I don't want to say 2 adjust the company we choose based on the RFP, but say 3 we do the RFP and we specified light a, and they said 4 well yes here's the cost of the light, but we can save 5 you money using light b, as an LED light. Can we make 6 those kinds of changes? My recollection there's 7 something about substantial, how much can you modify 8 what comes in from the RFP and still be in compliance? 9 MRS. STEBBINS: I don't know if the type of 10 fixture is substantial. I don't know that as we sit 11 here right now we can ask -- say well that's a 12 substantial change and we can't make it. But I also -- 13 I don't know what kilowatt hours are and all of the 14 things in here in this request for proposals. But I 15 think that there's probably some standard in that type 16 of what they provide, that a minimum standard that is in 17 this RFP. 18 MR. ROBERTSON: And I think if you don't 19 mind me interjecting. I think clearly the benefits are 20 switching to LED is obvious. A small example is our 21 company has worked with Sugar Land, they had a hundred 22 and 75 watt metal halides in their parking garage, six 23 floors, about three hundred units. We took those 24 hundred 75 watt metal halides out and we put a 40 watt 25 canopy LED. What it did was, one it created the right 147 1 color temperature, it gave them a 5000K, which gave them 2 the security and illumination. But more importantly 3 their energy bill was about 8 thousand a month. Today 4 we just got in information, they forwarded us an e-mail 5 and now they're down to about three thousand. So 6 they're looking at about a 60 percent savings. 7 COMMISSIONER LETZ: And that's not my -- we 8 are way beyond the point of making an LED good. The 9 question is, you're going to tell me that it needs to be 10 this type of a light, and we need five thousand, 11 whatever you said here, and the other company's going to 12 say we need 4,580, and how do we make those changes 13 without -- and be in compliance is my question. 14 MRS. STEBBINS: I don't think that there 15 are -- just after looking at this RFP that we have here, 16 I don't think that there are restrictions that will keep 17 us from considering one type of fixture and comparing to 18 another. We are just giving them a list of -- these are 19 our facilities, these are the fixtures here. 20 COMMISSIONER MOSER: Yeah. What do you 21 propose? But see that's for those fixtures that we 22 listed in there is so they can -- like Jonathan said 23 it's a baseline, everybody's bidding to that baseline. 24 So they actually come into the contract, okay, then it's 25 going to be here's what we want to do in that facility. 148 1 You know what our -- you know the reason we're less 2 expensive. Company A is less expensive and better 3 proposal than company B based on what they propose. 4 That just says okay we're not going to negotiate with 5 that company then to finalize the contract. We're not 6 going to sign a contract based on the proposal itself. 7 COMMISSIONER REEVES: Could you review that 8 and report back to us at the next meeting? I don't see 9 where we have to have it done today. 10 MRS. STEBBINS: And I don't know what 11 specific question are you asking me to answer? If they 12 can -- 13 COMMISSIONER LETZ: I guess the question I 14 have is how do we develop an RFP that gives us the 15 flexibility to do work with whatever the contractor is 16 within some limits. I mean, you know, there's color of 17 lights, there's how much light there is or whatever you 18 call that, and so that we have the ability to say -- I 19 don't see how we can write specifications so strict to 20 cover exactly all the situations. 21 MRS. STEBBINS: I don't think they are that 22 strict in the one that has been provided to us that I've 23 had a look at. I don't think they are so strict that 24 they couldn't come to us and say this product and these 25 types of things are best for you, and then they come and 149 1 say something entirely different and y'all still have an 2 opportunity to review those. 3 COMMISSIONER LETZ: If it doesn't work we 4 can rebid it. 5 COMMISSIONER MOSER: Here's the way I see it 6 is we have an RFP with the baseline set of fixtures we 7 want them to propose on, and how they would finance it. 8 That doesn't -- then once we -- if we select a company 9 from that, then we negotiate with them what the contract 10 would be and what fixtures we want to change. That's 11 the thing that you are talking about there, okay. And 12 part of the proposal would be from what they're going to 13 submit to us, what are the guarantees that you -- and 14 warranties that you have on these fixtures because 15 there's really cheap fixtures and there's really good 16 fixtures, okay. So what warranties do you provide for 17 that, what do you -- what would you propose that you do 18 as far as servicing these things for us for X number of 19 years. 20 MRS. STEBBINS: I don't think that the RFP 21 that I've look at is so restrictive that we're going to 22 run into a problem with the question you're asking. 23 COMMISSIONER LETZ: Okay. 24 SHERIFF HIERHOLZER: The only other issue 25 I'll say real quick is, of course, the big issue is 150 1 probably the jail. We have gotten a proposal from one, 2 and in the new addition it's already going to be LED. 3 And they're looking at the current addition in 4 retrofitting it. And the one thing I've already heard 5 just in talk between the contractors is the difference 6 is about five times from one company to the other, 7 because some are just retrofitting your same fixtures, 8 some are changing fixtures. And that is going to be a 9 major issue. And I don't know where we're going to go 10 with the current jail, how that's going to be. But so I 11 don't know in this whether the current jail should be 12 part of it or not, because that's being looked at 13 already as our -- 14 COMMISSIONER MOSER: We don't have to make 15 that decision based on what's proposed. We do not have 16 to make that decision. 17 MRS. STEBBINS: In the RFP it says County 18 jail including the planned addition. 19 COMMISSIONER MOSER: It's not to commit to 20 that, all it is is list all the facilities that the 21 County has. 22 COMMISSIONER LETZ: I would take the County 23 Jail out, because I don't know that the Sheriff wants a 24 bunch of people going into his jail, because they're 25 going to have to go into these facilities, and that's 151 1 going to take deputies and -- 2 SHERIFF HIERHOLZER: I definitely want the 3 County Jail and the new addition out of this deal until 4 we find out what our construction manager at risk 5 already has planned for it. That's already in this. I 6 don't see we should be part of it. 7 COMMISSIONER MOSER: And to be perfectly 8 clear, this does not say that based on the proposal that 9 we received, that the proposers are enabled to go into 10 all these facilities and do this. It's asking them to 11 propose on fixtures we've identified, okay. 12 Now, once we get that and we select a 13 company or two to negotiate with, then we'll talk about 14 County Jail, AG barn, Airport, which we're 50 percent 15 owner. We talk about all -- it's going to be 16 complicated, guys. I mean, this is a big -- you know 17 this County has a lot of facilities. You know we can 18 either move forward and try to at least identify some 19 companies to start talking details with, and that's what 20 this does. 21 JUDGE POLLARD: Is there a motion? 22 COMMISSIONER MOSER: I make a motion. 23 JUDGE POLLARD: For what? What is the 24 motion? 25 COMMISSIONER MOSER: That we release or 152 1 request for proposal to receive proposals from companies 2 to look at changing the fixtures from existing that we 3 have in the County to LED, with using as a basis for 4 their estimate that specified set of fixtures that are 5 delineated in the RFP. That's my motion, and -- 6 JUDGE POLLARD: Is there a second? Okay, go 7 ahead finish. 8 COMMISSIONER MOSER: Period. That's it. 9 JUDGE POLLARD: Is there a second? 10 COMMISSIONER LETZ: I would -- I mean I want 11 to go forward on this, but I'd really like to talk to 12 the County Attorney first, and delay this two weeks. 13 COMMISSIONER MOSER: Okay, that's fine. I 14 don't have any problem. 15 JUDGE POLLARD: All right. I'm going to 16 rule for now that it fails for lack of second, and put 17 it back on our next agenda. 18 COMMISSIONER MOSER: And I'd encourage 19 everybody to read the RFP, okay. 20 JUDGE POLLARD: All right. 21 COMMISSIONER MOSER: Wait. 22 MR. ROBERTSON: I was wanting to say 23 something before it got to that point. But anyway I 24 read the RFP since it was public record I got a copy of 25 it this morning and read it a couple times. The way 153 1 that it is written, what the list of equipment that's 2 provided is not saying this -- you gotta bid this light, 3 it's all the lights that are in these buildings that we 4 surveyed. So we donated that survey to the County, 5 okay. So that tells this gentleman and anybody else who 6 wants to bid this this is what's currently there. So he 7 would come in and he would give what he believes y'all 8 should do. It would be like the dog and pony if you 9 will, that's when we bring our samples in, and he says 10 this is what we've done in some facilities like 11 Methodist, and we had great luck with this and I'm going 12 to come in and say this is what we're going to do. It 13 would be our job to help you make, you know, see clearly 14 what we're trying to present. And then you would make 15 the final decision as to -- at the end of that what you 16 thought the best value for the County is. So the 17 proposal process, again, doesn't obligate you to do even 18 one facility, but it allows you to get this meeting, if 19 you will, these meetings where he would present to 20 you -- probably I wouldn't be in there. I'd present and 21 he wouldn't be in there. Because that's when we're 22 going to disclose our secrets. 23 For example, the next step of my proposal 24 that was already at one time generated shows the 25 conversion. What I would convert those to and how much 154 1 the savings were and all that. So at that point we 2 would all get a chance to present that to you. 3 Hopefully at the end of that you would select who you 4 felt might be best. It might be this gentleman. It 5 might be somebody that's not even here today. But I 6 think that we're happy to go through that with the 7 possibility that we can serve the County. 8 COMMISSIONER MOSER: It's the same process 9 we use for getting the operations management at the AG 10 barn. Basically it's the same thing. 11 JUDGE POLLARD: Okay. That comment is 12 appreciated. We're going to move on, guys. 13 Are we go going to have any executive 14 session items today? 15 MRS. STEBBINS: No, Sir. 16 JUDGE POLLARD: Let's go on to action agenda 17 3.1, nothing there. 18 4.1 pay the bills. 19 COMMISSIONER BALDWIN: I move we pay the 20 bills. 21 COMMISSIONER REEVES: I second. 22 JUDGE POLLARD: Moved by Commissioner 23 Baldwin and seconded by Commissioner Reeves that we pay 24 the bills as submitted. Anymore further discussion? 25 All right. Those in favor signify by raising your right 155 1 hand. It's four zero, unanimous. 2 4.2 budget amendments. 3 MRS. DOSS: And we have 23 today. Most of 4 them are line item transfers within departments, 5 although a few are between departments. 6 JUDGE POLLARD: And a good number of them 7 are related to increased cost of insurance? 8 MRS. DOSS: Yes. 9 COMMISSIONER BALDWIN: Move for approval. 10 COMMISSIONER REEVES: Second. 11 JUDGE POLLARD: Been moved by Commissioner 12 Baldwin, seconded by Commissioner Reeves that the budget 13 amendments be approved as submitted. Any further 14 discussion? There being none, those in favor signify by 15 raising your right hand. It's four zero, unanimous. 16 4.3 late bills. 17 MRS. DOSS: No late bills, Sir. 18 JUDGE POLLARD: We don't have to approve 19 anything. 20 4.4 approve and accept monthly reports. 21 COMMISSIONER REEVES: Yes, Sir. Two 22 reports. J.P. Precinct 4 monthly report July, 2016, 23 County Treasurer monthly report July, 2016. Move to 24 approve reports and sign as needed. 25 COMMISSIONER BALDWIN: Second. 156 1 JUDGE POLLARD: Been moved and seconded that 2 the report as dictated into the record by Commissioner 3 Reeves be approved, and seconded by Commissioner 4 Baldwin. Commissioner Baldwin made the motion and 5 Commissioner Reeves seconded it, I believe. Or did I 6 get it backwards? 7 COMMISSIONER BALDWIN: Anyone, whatever. 8 JUDGE POLLARD: All right, whatever. Who 9 did make the motion? 10 COMMISSIONER BALDWIN: He did. 11 COMMISSIONER REEVES: And he seconded it. 12 JUDGE POLLARD: All right, and Commissioner 13 Baldwin seconded it. Those in favor of the motion 14 signify by raising your right hand. It's four zero, 15 unanimous. 16 All right. Auditor reports. 17 MRS. DOSS: There were none. 18 JUDGE POLLARD: 5.1 reports from 19 Commissioners Liaison committee assignments. 20 COMMISSIONER BALDWIN: I have nothing. 21 COMMISSIONER MOSER: Nothing. 22 JUDGE POLLARD: I have nothing. 23 COMMISSIONER LETZ: Nothing. 24 COMMISSIONER REEVES: Nothing. 25 JUDGE POLLARD: Reports from elected 157 1 officials and department heads. 2 COMMISSIONER BALDWIN: Rusty, are you still 3 the Sheriff here? 4 SHERIFF HIERHOLZER: I don't know any more. 5 JUDGE POLLARD: All right, we'll move on. 6 Reports from Boards, Commissions and Committees. 7 City/County joint projects or operations reports. Any 8 others? 9 We are adjourned. 10 * * * * * * 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 158 1 STATE OF TEXAS * 2 COUNTY OF KERR * 3 I, DEBRA ELLEN GIFFORD, Certified Shorthand 4 Reporter in and for the State of Texas, and the Official 5 Shorthand Reporter in and for Kerr County Commissioners' 6 Court, do hereby certify that the above and foregoing 7 pages contain and comprise a true and correct 8 transcription of the proceedings had in the 9 above-entitled Commissioners' Court. 10 Dated this the 20th day of August, A.D. 11 2016. 12 13 /s/DEBRA ELLEN GIFFORD Certified Shorthand Reporter 14 No. 953 Expiration Date 12/31/2016 15 * * * * * * 16 17 18 19 20 21 22 23 24 25