1 1 2 3 KERR COUNTY COMMISSIONERS' COURT 4 Regular Session 5 Tuesday, October 11, 2016 6 9:00 a.m. 7 Commissioners' Courtroom 8 Kerr County Courthouse 9 Kerrville, Texas 78028 10 11 12 13 14 15 16 17 18 19 20 21 22 23 PRESENT: TOM POLLARD, Kerr County Judge H. A. "BUSTER" BALDWIN, Commissioner Pct. 1 24 JONATHAN LETZ, Commissioner Pct. 3 BOB REEVES, Commissioner Pct. 4 25 2 1 I-N-D-E-X 2 NO. PAGE 3 *** Visitor's Input. 6 4 *** Commissioners' Comments. 9 5 1.1 Consider, discuss and take appropriate 12 action regarding the Alternate Plat for 6 Sanderosa Estates No. 2, Pct. 1. 7 1.2 Consider, discuss and take appropriate 14 action regarding the Concept Plan for 8 Jack and Rhonda's Place, Pct. 2. 9 1.3 Consider, discuss and take appropriate 18 action regarding the Preliminary Plat 10 for the Taylor Addition, Pct. 2. 11 1.4 Consider, discuss and take appropriate 22 action to set a public hearing on November 12 28, 2016 at 9:00 a.m. regarding the Revision of Plat for Tract 1 of Houston 13 Estates, Pct. 2. 14 1.5 Consider, discuss and take appropriate 23 action regarding the approval of Americorp 15 Vista volunteer position to be located in Kerr County Extension office. 16 1.6 Consider, discuss and take appropriate 29 17 action on Concept Plan for Oak Hill Ranch Subdivision, Pct. 4. 18 1.7 Consider, discuss and take appropriate 32 19 action to approve the submittal of a Certificate of Construction Completion 20 for Force Account work on Quail Valley Road to the Texas Department of Agriculture 21 and authorize county Judge to sign same. 22 1.8 Consider, discuss and take appropriate 33 action on the Certification of Construction 23 Completion (COCC), Texas Department of Agriculture for Texas Community Development 24 Block Grant Project 7214025, Pct. 1,2. 25 3 1 I-N-D-E-X 2 NO. PAGE 3 1.9 Consider, discuss and take appropriate 34 action to transfer ownership of the 4 Kerrville South Wastewater Project Phase VI system to the City of Kerrville, 5 Pct. 1 & 2. 6 1.10 Consider, discuss and take appropriate 38 action on request from United Way to set 7 up a Payroll Deduction Program with Kerr County employees. 8 1.11 Consider, discuss and take appropriate 44 9 action on the budget Modification Request, Texas Department of Agriculture for Texas 10 Community Development Block Grant Project 7214025, Pct. 1 & 2. 11 1.12 Consider, discuss and take appropriate 46 12 action to authorize procurement of administration and engineering services 13 for 2017-18 CDBG to include Community Development (CD) and Colonia Economically 14 Distressed Areas Program (CEDAP) for the Center Point/East Kerr County Wastewater 15 System. 16 1.13 Consider, discuss and take appropriate 47 action to accept proposal from Security 17 State Bank to install an ATM at the Hill Country Youth Event Center and have 18 County Judge sign same. 19 1.14 Consider, discuss and take appropriate 51 action on request from the Kerr County 20 Historical Commission to upgrade the audio equipment in the Union Church Building 21 (cost not to exceed $500). 22 1.15 Presentation regarding services offered 66 by Advanced Water Well Technologies. 23 24 25 4 1 I-N-D-E-X 2 NO. PAGE 3 1.16 Consider, discuss and take appropriate 69 action to allow the Road and Bridge 4 Department to perform drainage work on land owned by Kerr County and leased to 5 Mountain Home Volunteer Fire Department. 6 1.17 Consider, discuss and take appropriate 71 action to accept four (4) recycling balers 7 from the City of Kerrville. 8 1.18 Consider, discuss and take appropriate 72 action to transfer four (4) recycling 9 balers to Bandera County in accordance with agreement provided by AACOG, and 10 authorize County Judge to sign same. 11 1.19 Consider, discuss and take appropriate 74 action on Request for Proposals (RFP) 12 for the Hazardous Waste Collection Event scheduled for December 10, 2016 at the Hill 13 Country Youth Event Center (HCYEC). 14 1.20 Consider, discuss and take appropriate 78 action to approve the 2017 Kerr County 15 Resolution for the Indigent Defense Grant Program and authorize the County Judge to 16 sign same. 17 1.21 Consider, discuss and take appropriate 80 action to renew contract between Kerr 18 County and the Hill Country Dispute Resolution Center. 19 1.22 Consider, discuss and take appropriate 81 20 action on Resolution recognizing the 20th anniversary of Workforce Solutions Alamo 21 (WSA). 22 1.23 Consider, discuss and take appropriate 82 action regarding the purchase of equipment 23 for feral hog trapping. Equipment to be paid with funds from CHOMP grant. 24 25 5 1 I-N-D-E-X 2 NO. PAGE 3 1.24 Consider, discuss and take appropriate 89 action to authorize the Kerr County 4 Auditor to prepare an Audit of the Kerr County Emergency Services District #1, 5 when the records become available. 6 1.25 Consider, discuss and take appropriate 90 action to authorize the Kerr County 7 Auditor to prepare an Audit of the Kerr County Emergency Services District #2, 8 when the records become available. 9 1.26 Informational item regarding the jail 91 population. 10 1.27 Consider, discuss and take appropriate 105 11 action regarding crime victims coordinator applications and position. 12 4.1 Pay bills. 107 13 4.2 Budget Amendments. 108 14 4.3 Late Bills. 109 15 4.4 Approve and accept Monthly Reports. 109 16 4.5 Auditor Reports. 111 17 5.1 Reports from Commissioners/Liaison 111 18 Committee Assignments as per attachment. 19 5.2 Reports from Elected Officials/Department 113 Heads. 20 5.3 Reports from Boards, Commissions and 114 21 Committees. a). City/County Joint Projects or Operations 22 Reports. b). Other. 23 5.2 Reports from Elected Officials/Department 115 24 Heads. 25 *** Adjourned. 122 6 1 JUDGE POLLARD: All right, folks. It's 2 October 11th, 2016, it's 9 a.m. and the Kerr County 3 Commissioners' Court is in session. We'll start off 4 with the prayer and the pledge of allegiance to the 5 flag. And who's up this morning? 6 (Prayer and Pledge of Allegiance.) 7 JUDGE POLLARD: Okay. This is the part of 8 the agenda where folks that wish to speak on items that 9 are not on the agenda, are asked to step forward and 10 come to the podium, I have -- they're supposed to fill 11 out one of these request to speak forms, and I have one 12 here. I would ask that all talk be limited to three 13 minutes. Mr. Jim Wells, who wishes to speak on the dry 14 sky -- the dark sky initiative. Is that right, dark 15 sky? 16 MR. WELLS: Yes, Sir, that's correct. 17 JUDGE POLLARD: All right, thank you. Your 18 address is 1407 Vesper Drive, Kerrville, Texas, is that 19 correct? 20 MR. WELLS: Yes, Sir. 21 JUDGE POLLARD: All right, proceed. 22 MR. WELLS: Thank you. Judge Pollard, 23 Commissioners, thank you very much for letting me speak. 24 As a farm and ranch agent in the Hill Country, I always 25 like to make sure that the folks that I'm working with 7 1 as I try to help them find their dream property also 2 understand that they're going to work hard to become 3 true stewards of the land. Now, it seems like all of us 4 here will now be thinking about becoming good stewards 5 of our night skies. And why is that? There's a chance 6 it seems to me that we're maybe beginning to lose a 7 precious resource that we had. How long since all of us 8 have had a really wonderful clear and deep view of the 9 Milky Way, can't be done in Kerrville hardly anymore. 10 Why is that? It turns out that there's excessive energy 11 being spent. Excessive energy being lost because of our 12 lighting. It's caused primarily by outdoor lighting, 13 which is perhaps inadvertently increased something 14 called light pollution. I'll just briefly read 15 something from a brochure that I'm going to leave all of 16 you that's helpful in this cause. There's something 17 magical about the starry night in the Hill Country. 18 Stepping outside on a crisp clear night to gaze at the 19 starts helps us escape from the fast pace of our daily 20 lives and connect with the natural world around us. 21 Kerrville has this problem, it's pretty evident if you 22 look at a satellite picture of Texas from the night 23 skies. San Antonio and Austin definitely light up. I 24 was shocked to see recently that now so does Kerrville. 25 So a perfect example of that in my own life is that I 8 1 live about one mile behind Wendy's and McDonald's on 2 Highway 27. If you stand on a deck at my house at 3 night, the lights from those parking lots are so strong 4 that they will actually light up the front of your body 5 and everything that's on the deck, it's really 6 remarkable. Our neighbors in the Hill Country, some of 7 the other towns and counties that we're all familiar 8 with have begun to address this problem. There are nine 9 counties and towns that have signed what I'll call a 10 resolution, which is basically supporting the effort to 11 have a dark sky initiative. Nine towns have also 12 created a lighting ordnance. So another thing that is 13 possible here, if we do something about this, tourism 14 can be come even affected by this. And there's all 15 kinds of things that businesses can do to promote the 16 fact that they are in support of a dark sky initiative. 17 Another great tourism fact locally is that there is a 18 park here, the U Bar U, you may know about it, it's a 19 church camp. It's now one of the few certified dark sky 20 parks in the whole world. And that can again create 21 important gains for us in terms of tourism. And a 22 picture was taken recently from that park, back towards 23 Kerrville, and there was this huge dome of light in the 24 night sky. I'm going to leave with you some brochures. 25 My goal in this presentation is just to try to get the 9 1 County Commissioners to think about investigating the 2 possibility of also signing a Resolution in support of 3 this. I'll leave these up here if you want to pass 4 those around. That's a copy of one from Blanco, and 5 it's really quite good. And these brochures put out by 6 a wonderful organization, the Hill Country Alliance. 7 This was a brochure specifically about preserving the 8 night skies. On the back are lighting fixtures that are 9 compliant and highly recommended and I'll leave these 10 with you as well. 11 Thank you again for letting me talk. If you 12 have any questions you know how to reach me, I'll be 13 glad to help in anyway that I can. I hope I didn't go 14 too far over the time limit. 15 JUDGE POLLARD: You didn't go too far. 16 Thank you, Sir. I appreciate it. 17 Okay. The next -- there was one other form 18 filled out, Robby Hurt, but I think he wanted to speak 19 on item 1.23, so he'll speak at that time instead of at 20 this particular time. 21 All right, the next thing on the agenda is 22 for the Commissioners and/or the County Judge to take 23 time to recognize achievements of persons in their 24 precinct or to make comments on matters not listed on 25 the regular agenda. Mr. Baldwin. 10 1 COMMISSIONER BALDWIN: Yes, Sir. I would 2 like to make a couple of comments. One, I'm really to 3 be able to work with good men that hold the tradition of 4 prayer and pledge of allegiance, and continue that 5 tradition as we go through the years, and I appreciate 6 that very much. One week from today, the historical 7 commission will be meeting here in Kerrville, and their 8 entertainment, education, whatever it might be, is 9 the -- the jeweler, Jim Morris is going to put on a 10 presentation of how to make arrow heads, and it's always 11 been a fascinating something for me to see, and so 12 everyone is invited. And I don't know -- we do that at 13 the -- 14 MS. LEONARD: Union church, 12 noon. 15 COMMISSIONER BALDWIN: Union Church, next 16 Monday at noon and it's going to be a neat thing and I 17 think everybody's invited; if not, need to go anyway. 18 That's about all I have, Judge. Thank you. 19 JUDGE POLLARD: Thank you. I don't have 20 anything to report. Do you have anything Mr. Letz? 21 COMMISSIONER LETZ: No, Sir, not now. 22 JUDGE POLLARD: Mr. Reeves. 23 COMMISSIONER REEVES: A couple things that 24 this past Saturday night, Mountain Home Fire Department 25 had a very successful fund raiser and steak dinner. I 11 1 believe the Judge was there. We cooked over one 2 thousand steaks Saturday night. So it was very well 3 attended, and I appreciate everybody's supporting the 4 fire department. 5 The other thing I have appeared in the 6 letters to the editor in the Kerrville Daily Times about 7 ten days ago, and it's from a Dave and Diane Hensley. 8 Mr. Hensley is a retired Los Angeles Police Department 9 officer, moved to Kerrville about a year ago, and while 10 I won't read the entire letter, I would like just to 11 read a part of it. He's referring to the wild game 12 dinner. He says thank you 4-H members, and especially 13 you 4-H kids who greeted us with smiles and laughter, 14 brought us extra napkins, hats for sale, genuine 15 friendliness, kindness, and hospitality. Make no 16 mistake, you kids are the very best and possibly you're 17 our only hope for our country. You're growing up in the 18 very best environment displaying the very best American 19 values, traditions, cultural and deals the world will 20 very likely ever see. From walking in until we left, it 21 was yes, Sir, yes, Ma'am, thank you, Sir, thank you, 22 Ma'am. What a refreshing courtesy from where we came 23 from in southern California. He goes on to say, that 24 the Kerrville 4-H fundraiser was a Norman Rockwell 25 painting of America for all of us to cherish and hope 12 1 remains for a long time. 2 I just wanted to read that, and I know both 3 of our agents are here today, and I think that's a 4 compliment to the work they're doing, and all the 4-H 5 leaders as well as their 4-H kids. We hear a lot of 6 stories about kids doing this and that, this is one of 7 the positive stories, and I thank y'all guys for that. 8 COMMISSIONER BALDWIN: Hear, hear. Good 9 job. 10 JUDGE POLLARD: All right. Anything else? 11 You did cook a bunch of steaks. When I went through 12 they asked me, you know, you cook -- you cook them like 13 they want them, and have them in a different tray and 14 they asked me what I wanted and I said I wanted medium 15 rare, and they said we don't have a medium rare, but 16 here's a medium and here's a rare. I felt obligated 17 that I had to eat both of them. I did get them down. 18 Okay. All right, let's go to item 1.1 on 19 the agenda. Consider, discuss and take appropriate 20 action regarding the alternate plat for Sanderosa 21 Estates No. 2 in Precinct 1. Mr. Hastings. 22 MR. HASTINGS: Thank you, Judge. 23 JUDGE POLLARD: That was Jim Haney that did 24 that. 25 MR. HASTINGS: Victor and Alma Garcia own 13 1 2.48 acres on Calcote Road that was previously 2 subdivided off of a five-acre tract where the other 2.52 3 acre lot was platted as Sanderosa Estate, volume 8 Page 4 103. This 2.48 acre lot has never been platted and it 5 cannot receive either a septic or floodplain permit 6 until it has been brought into compliance through 7 platting. So that's what they've done with this. It's 8 a one lot plat, a one lot subdivision. The proposed 9 Sanderosa Estates No. 2 lot one, 2.48 acres is served 10 with a community water system, and thus it meets the 11 minimum lot size of one acre, and the County Engineer 12 requests that the Court approve the alternate plat for 13 Sanderosa Estates No. 2. It's in Precinct 1. 14 COMMISSIONER BALDWIN: And this fixes an 15 age-old problem. 16 MR. HASTINGS: Yes, Sir, it does. 17 COMMISSIONER BALDWIN: I move that we 18 approve this agenda item, Judge. 19 COMMISSIONER LETZ: Second. 20 JUDGE POLLARD: Been moved and seconded that 21 we approve the alternate plat for Sanderosa Estates No. 22 2, Precinct Number 1. Is there any further discussion? 23 If there is none, then those in favor of the motion 24 signify by raising your right hands. It's three zero, 25 it passes. 14 1 All right. 1.2 consider discuss and take 2 appropriate action regarding the concept plan for Jack 3 and Rhonda's Place in Precinct 2. Mr. Hastings. 4 MR. HASTINGS: Thank you. Owners and 5 developers Jack Hall and Bernard Dodson have submitted a 6 concept plan for the proposed subdivision of 7 approximately 2.02 acres of unplatted property into 8 three lots. The property is located in a high density 9 development area in Center Point at the intersection of 10 Wyatt and FM 480, and it will have a central sanitary 11 sewer collection system available for each lot at the 12 conclusion of the East Kerr County Wastewater Project. 13 Each lot will also be served by a central water system. 14 The developer is proposing lot 1, 1.44 acres to remain 15 residential, and on an existing sep5tic system. Lot 2, 16 0.29 acres is proposed as commercial, and lot 3, 0.29 17 acres is proposed as residential, with both lots 2 and 3 18 being served with the central sanitary sewer system. 19 For subdivisions served with a community water and sewer 20 system that is inside a high density development area, 21 the minimum lot size is 0.25 acres and the maximum 22 number of lots is the total acreage divided by two. In 23 this case you have two 2.02 acres divided by 2, you can 24 have one lot. However, section 5.01H of the subdivision 25 regulations states that commercial development is 15 1 considered on a case by case basis by the Commissioners' 2 Court. The County Engineer requests that the Court 3 consider, discuss and take appropriate action regarding 4 this concept plan, and I believe that Mr. Jack Hall is 5 here to answer any of your questions. 6 COMMISSIONER LETZ: Mr. Moser and I met with 7 Mr. Hall and Mr. Hastings on this. And to me it's 8 something that we're going to have to look at more and 9 more for the Center Point area. Our rules don't 10 really -- you know we didn't have when we wrote the 11 rules, we didn't have any central sewer system. So 12 we're have to really look at that and re modify our 13 rules in that area. This is in compliance with the 14 rules, because of the commercial lot. The reason that 15 it does is most of the time is that commercial 16 developments do not use as much water as a residential 17 does and that's the reason for our minimum lot size. So 18 you know there's some things that have to be done on 19 this from an OSSF standpoint. Right now there's a 20 septic line crossing what would be a lot line. But as a 21 concept plan I think this is a good project and should 22 be approved, and I think that really to bring it to that 23 concept plan, so that they can go forward with the 24 purchasing of the property and putting the whole deal 25 together. The whole deal is only three lots. But 16 1 still, I think it's a good a good plan, and I think it 2 is in compliance with our current rules, even it's a 3 little bit different than our normal subdivision because 4 it's kind of a combination commercial and residential. 5 COMMISSIONER BALDWIN: Am I reading it 6 right, that when I see that it's -- this whole thing is 7 based on the sewer system to come? 8 COMMISSIONER LETZ: Right. 9 COMMISSIONER BALDWIN: And if it were 10 anything other than a concept plan, I couldn't vote for 11 something like that. 12 COMMISSIONER LETZ: Right. And I think the, 13 you know, and I'm not sure what Mr. Hall's plan is on 14 timing. Charlie and I have talked a little bit about 15 this. I think we could probably approve a preliminary 16 plat, but I don't know that we could approve a final 17 plat until the sewer systems in place. 18 COMMISSIONER BALDWIN: I agree. Okay. 19 COMMISSIONER LETZ: And once you get a 20 preliminary plat you have that year, and we can 21 certainly extend that beyond that to get that final plat 22 approved. And a preliminary plat, I don't know -- I 23 think we're almost obligated once we do that to approve 24 it, as long as is meets the rules. So I think, you 25 know, to me from a concept stand, it's a good plan, 17 1 there's things that need to be done from an OSSF 2 standpoint to eliminate a septic line crossing the lot 3 line and and preserving those construction to be done, 4 and have the two smaller lots, until the Wastewater 5 System is in place. 6 JUDGE POLLARD: Is that a motion? 7 COMMISSIONER LETZ: Generally we don't do 8 motions on a concept plan. We just kind of give a 9 direction of the next step for Mr. Hall would be to come 10 back with a preliminary plat, and you know, once they 11 solve some of these septic issues, but that's my feeling 12 we can do it. If Charlie thinks it's a good idea, or 13 you do, Mr. Baldwin, we can certainly -- or you, Judge, 14 we can do a motion on it. And maybe we should on this 15 one since it's a little bit different. 16 COMMISSIONER BALDWIN: I'll second his 17 motion. 18 COMMISSIONER LETZ: I make a motion to 19 approve the concept plan as submitted. 20 JUDGE POLLARD: Been moved and seconded -- 21 moved by Commissioner Letz, seconded by Commissioner 22 Baldwin to approve the concept plan for Jack and 23 Rhonda's Place in Precinct 2. Is there any further 24 discussion? 25 COMMISSIONER REEVES: One question, 18 1 Mr. Hastings, I notice on the plat, there is an old well 2 noted on the plat. Is that being used? 3 MR. HALL: No, it's not. The well would be 4 attached to the 1.4 acres, and it's right next to the 5 house, and it's abandon. There's no pump in it. 6 COMMISSIONER REEVES: Thank you. 7 JUDGE POLLARD: Anything else? 8 COMMISSIONER REEVES: No. 9 JUDGE POLLARD: Those in favor of the motion 10 signify by raising their right hands. It's three zero, 11 unanimous. Passes. 12 Item 1.3 consider, discuss and take 13 appropriate action regarding the preliminary plat for 14 the Taylor addition in Precinct 2, Charlie Hastings. 15 MR. HASTINGS: Thank you. Owners and 16 developers Eddie Taylor and Kay Rhodes have submitted a 17 preliminary plat for the proposed subdivision of 18 approximately 8.55 acres of unplatted property into two 19 lots. The property is located in a high density 20 development area in Center Point at the intersection of 21 Highway 27 and FM 480, and will have a central sanitary 22 sewer collection system available for each lot at the 23 conclusion of the East Kerr County Wastewater Project. 24 Each lot will also be served by a central water system 25 Aqua Source. The developer's proposing one 6.46 acres, 19 1 Lot 1 6.46, and Lot 2 at 2.09 acres. For subdivisions 2 served with a community water and sewer system that is 3 in a high density development area, the minimum lot size 4 is a quarter acre, and the maximum number of lots is the 5 total of acreage divide by two. Which in this case 6 would be 8.55 divided by two, would be four lots. 7 They're proposing two lots. The County Engineer requests 8 that the Court approve the preliminary plat for the 9 Taylor Addition, Precinct 2. 10 COMMISSIONER LETZ: Move for approval. 11 COMMISSIONER REEVES: Second. 12 JUDGE POLLARD: It's been moved by 13 Commissioner Letz for approval of item 1.3 of the 14 preliminary approval of the -- preliminary plat for the 15 Taylor Addition in Precinct 2. It was seconded by 16 Commissioner Reeves. Is there any further discussion in 17 this. 18 COMMISSIONER BALDWIN: Just my question is, 19 is this based on the sewer system that is yet to come? 20 MR. HASTINGS: They still meet the minimum 21 if it didn't, so -- 22 COMMISSIONER BALDWIN: Okay. All right. 23 Well you should have said that in here then. It's okay. 24 COMMISSIONER LETZ: The question I have on 25 -- I see the floodplain zone X and AE, are they on lot 20 1 1, are they going to have or be able to put in a septic 2 system in zone AE, if required? I mean -- 3 MR. HASTINGS: They could. 4 MR. VOELKEL: Can I help you with that. 5 I'll help you with that, if I could. There is already 6 an existing septic system on that lot, and the house is 7 being -- my understanding is being lived in, it's being 8 used. After this preliminary plat is approved, the 9 owner will hire a licensed sanitarian to take care of 10 the OSSF issues, to make sure that the existing system 11 is in compliance, and then whatever necessary from the 12 adjoining lot to get approved by OSSF. 13 COMMISSIONER LETZ: And then the other 14 question was I guess came to mind when you said that 15 the lot line runs very close to that residence and a 16 well house is shown, and a storage standing. Is that 17 based on where some of that -- the septic field is, the 18 current drain field, that line may need to be shifted? 19 MR. VOELKEL: That's correct. This being a 20 preliminary, we've not gone out and located the existing 21 drain field. That will be something done in that review 22 process. And if we need to adjust the lot lines to 23 accommodate the set back, that will be reflected on the 24 final plat. 25 COMMISSIONER LETZ: Okay. 21 1 COMMISSIONER BALDWIN: Lee, are you 2 saying -- tell me about the septic system out there. 3 Obviously, the central sanitary sewer collection system, 4 the East Kerr County has not happened yet? 5 MR. VOELKEL: Correct. 6 COMMISSIONER BALDWIN: It has not happened; 7 we hope it does happen. At this time has not happened 8 yet. 9 MR. VOELKEL: Correct. 10 COMMISSIONER BALDWIN: So we're really not 11 dealing with that. What you're saying is there is a 12 septic tank of some sort out there? 13 MR. VOELKEL: It's my understanding for that 14 lot. 15 COMMISSIONER BALDWIN: And we want to 16 approve this, then see if it can be fixed? Don't you 17 want to get it fixed before you approve it? 18 MR. VOELKEL: You talking about the existing 19 septic system? 20 COMMISSIONER BALDWIN: Yeah. 21 MR. VOELKEL: Again, that will come between 22 our study and our final plat, he will hire a sanitarian 23 and talk about the existing septic system and then put a 24 new septic system on lot two, if that's necessary. Of 25 course we're doing the central system, but it may be -- 22 1 COMMISSIONER BALDWIN: Okay, thank you. 2 JUDGE POLLARD: All right, is there any 3 further discussion? 4 COMMISSIONER LETZ: Did I make a motion? 5 JUDGE POLLARD: I think so. I think you 6 made it and Commissioner Reeves seconded it. This 7 getting older gets worse, and I'm warning you, and I'm 8 living proof of it. 9 All right. Those in favor of the motion 10 signify by raising your right hand. It's three zero, 11 unanimous, it passes. 12 All right, 1.4 consider, discuss and take 13 appropriate action to set a public hearing on November 14 28th, 2016 at 9 a.m. regarding the revision of plat for 15 tract 1 of Houston Estates in Precinct 2. A lot of 16 action going in Precinct 2. 17 COMMISSIONER BALDWIN: So move. 18 JUDGE POLLARD: Okay. Is there a second? 19 COMMISSIONER LETZ: Second. 20 JUDGE POLLARD: Been moved by Commissioner 21 Baldwin, seconded by Commissioner Letz, for approval to 22 set a public hearing on November 28th, 2016 at 9 a.m. 23 regarding a revision of plat for tract 1 of the Houston 24 Estates. Is there any further discussion? There being 25 none, those in favor signify by raising their right 23 1 hands. It's three zero, unanimous, it passes. 2 1.5 consider, discuss and take appropriate 3 action regarding the approval of Americorp Vista 4 volunteer position to be located in Kerr County 5 Extension Office, Mr. Walston. 6 MR. WALSTON: Good morning, gentlemen. I 7 have with me this morning a couple of representatives 8 with Americorp Vista. I sent a letter or dropped a 9 letter off in your boxes last week, visited with a 10 couple of you about an opportunity that we were 11 presented with. And this is a partnership with Texas 12 Department of Agriculture and Texas A&M AgriLife 13 Extension, where they have asked us in a effort to 14 address some needs in a cluster group, and I'm going to 15 ask Michelle Esper Martin with Americorp to visit with 16 you a little bit more. But basically our area would be 17 representing, or serving Real as well as Edwards County. 18 And so I'm -- I know you may have some questions, and 19 she can explain this program a lot better than I can. 20 But basically we're looking at trying to put a volunteer 21 in our office, and I'm not going to say no cost, because 22 we will be using electricity and things and such as far 23 as in the office, but basically primary office space is 24 all we're asking for. 25 JUDGE POLLARD: Do you have space? 24 1 MR. WALSTON: We do have space. What we'll 2 be doing, y'all have been in our office, we'll move the 3 copy machine into our secretary's reception area and use 4 that copy room is what we've usually done when we need 5 it. 6 MS. MARTIN: Thank you. My name's Michell 7 Esper Martin, I'm actually with the Texas Department of 8 Agriculture in the food and nutrition division. And 9 we've been given access to five vistas. Americorp 10 Vistas are similar to Peace Corps, but they're a 11 national service, and as Roy mentioned, the one Vista 12 that we've decided on placing in the Kerr cluster is 13 what we're here to talk to you about today. 14 We've dispersed the five geographically 15 throughout the State to make sure that we have covered. 16 The Americorp Vista volunteers will live -- this one 17 person will live here within the community, and actively 18 participate in your community for a year. That person 19 will help support the community needs by creating a 20 healthier environment and expanding economic growth. 21 Some of the areas that they've specifically focus on 22 will be on providing marketing support to educate the 23 public on what your local schools are already doing to 24 provide healthy environments. They'll develop 25 strategies to expand milk services to children in need 25 1 in the community. They will also match local farmers to 2 the schools for direct sourcing of nutrition 3 ingredients, and assist local small businesses with 4 expanding into the new vertical market which would be 5 schools. So it definitely has an economic impact on the 6 community. 7 The other areas they will working very 8 closely with the schools, and with our partnership with 9 AgriLife Extension. In those cases they will be working 10 on things such as school gardens, curriculum into the 11 schools, and expanding participation into the 12 reimbursement for free and reduced meal programs, such 13 as national school lunch program and our summer feed 14 program. So if there are any other questions that I 15 could answer for you. 16 JUDGE POLLARD: Have you looked at the copy 17 room, is it going to be big enough and adequate? 18 MS. MARTIN: Yes. They will be on the road 19 at lot. Because their purpose is to come out here and 20 to meet the community and really become involved, yes, 21 Sir. 22 JUDGE POLLARD: So that's not a response to 23 the question. Is the room going to be adequate? 24 MS. MARTIN: Yes. 25 JUDGE POLLARD: All right. 26 1 COMMISSIONER LETZ: Question. If -- I 2 presume, and I don't know, I don't like to presume, but 3 you contacted the local schools, and they're I guess 4 open to having the person? 5 MS. MARTIN: Yes. We have contacted them 6 and they're absolutely excited to have expanded those. 7 The purpose of an Americorp Vista is to expand the 8 capacity of existing programs. So they're here to 9 support them and help expand any existing procedure that 10 they have. And as I mentioned to promote everything 11 that the schools have really been doing already. 12 JUDGE POLLARD: So this is going to be the 13 home base of that one particular -- 14 MS. MARTIN: Exactly and they'll just have 15 three counties here, but this will be their home base, 16 yes, Sir. 17 COMMISSIONER LETZ: Is there a reason this 18 was selected as one of the five home bases? 19 MS. MARTIN: Yes, Sir. Yes. Our selection 20 criteria really focused on finding rural counties, 21 because Texas Department of Agriculture tends to focus 22 quite a bit on urban settings, so we wanted to make sure 23 that we're expanding our outreach and really been coming 24 engaged in more rural communities. 25 Secondly, we looked at some of the 27 1 populations, like the free and reduced meal populations 2 and any kind of needs within the community, but most 3 importantly we also through our partnership with 4 AgriLife Extension used that as the resource to find 5 where we would already have people in place and already 6 in the community to help the Vistas really actively get 7 involved immediately. 8 COMMISSIONER REEVES: Will they receive any 9 type of travel or vehicle allowance because it's a 10 pretty good drive from here to Rock Springs for $990.00 11 a month? 12 MS. MARTIN: No, they will also receive -- 13 TBA will reimburse for travel related -- I mean business 14 related travel expenses yes, Sir. 15 COMMISSIONER REEVES: I guess this sounds 16 like a very good program, I'm kind of concerned on our 17 ability to find housing for somebody at this rate, but 18 I'm sure you've looked into that? 19 MS. MARTIN: They have. And the Americorp 20 Vista program itself helps provide and prepare the 21 Vistas for moving into communities and finding 22 affordable housing. Working with other people who have 23 similar type programs to roommate together, to rent 24 homes, to rent a room from somebody to do other things 25 to manage within their -- the living stipend that 28 1 they're given. They're also sent to a four-day pre 2 service orientation through Americorp that really spends 3 a lot of time helping them determine how to budget. 4 The other thing on that note though, is they 5 are allowed to have a second job as long as it doesn't 6 interfere with their 40 hour responsibility with this 7 Vista program as being their main priority. So there 8 are other ways to make sure that they can make their 9 ends meet. And if you know anyone in your local 10 community that would be a great candidate, very open to 11 that as well. Somebody's that's already living here, 12 that would alleviate that having to move in and try to 13 find a place. 14 But also Americorp, forgot to mention this, 15 they do provide a stipend for moving. They're assisted 16 with moving expenses, and settling in expenses as well. 17 If they did come in from outside of the community. 18 COMMISSIONER LETZ: So we just need to 19 authorize the use of the space in the extension office. 20 I make a motion to authorize the authority to utilize 21 for one year, or I guess it's one year, the available 22 space at the extension office. 23 COMMISSIONER REEVES: I'll second it. 24 JUDGE POLLARD: Been moved by Commissioner 25 Letz, seconded by Commissioner Reeves to authorize the 29 1 Americorp Vista volunteer program to use the photo copy 2 room. 3 COMMISSIONER BALDWIN: That was hard to say, 4 hu? 5 JUDGE POLLARD: At Kerr County extension 6 office. I got this vision of a little closet. 7 VOICE: It's better than the closet. 8 JUDGE POLLARD: Is there any further 9 discussion or comment? There being none, those in favor 10 signify by raising their right hands. It's three zero, 11 unanimous. It passes. Thank you, Ma'am. 12 MS. MARTIN: Thank you. 13 JUDGE POLLARD: 1.6 consider, discuss and 14 take appropriate action on concept plan for Oak Hill 15 Ranch Subdivision in Precinct 4. Mr. Hastings. 16 MR. HASTINGS: Thank you. Owners and 17 developers, J & DMC Management LLC has submitted a 18 concept plan for a proposed 23 lot, 122 acre subdivision 19 off of KC 476 in Precinct 4. The minimum lot size is 20 5.01 acres, and the maximum lot size is 5.42 acres for 21 their concept plan. Our minimum is greater than five 22 acres, so they've met the minimum. All lots will be 23 searched with private wells, and OSSF. 24 County Engineer requests that the Court 25 consider, discuss and take appropriate action on the 30 1 concept plan for Oak Hill Ranch Subdivision, Precinct 4. 2 And I will note that the Oak Hill, I believe there's 3 another subdivision named Oak Hill, and so they're going 4 to look at a different name than this. But as far as 5 the concept plan, they do have their engineers here if 6 you have any questions. 7 COMMISSIONER REEVES: Well, you answered one 8 of them. And I expressed this concern, I believe that 9 there are two developments within the City with very 10 similar names. Not so much with the ranch name, but Oak 11 Hill. And I believe one's plural and one's Oak Hill 12 Addition, so that could I see down the line causing some 13 confusion. I realize this is a concept plan, and we've 14 talked on a couple meetings on this -- a couple of the 15 items we brought up where the lots that for lack of a 16 better term would be corner lots, fronting KC 476 and 17 the subdivision rather just for ease of access of, you 18 know, I mentioned I'd prefer not allowing access off the 19 county road, if they -- the existing county road on the 20 corner lots. This reason I asked for this to be brought 21 as a concept plan, this is -- it's one of those that 22 I've joked with Commissioner Baldwin, KC 476, you can't 23 get there from here. You have to literally go through 24 Kimble County back around to get to it. So I was going 25 to bring this to the Court. Our roads are paved but 31 1 Kimble County part of 476 is not paved, so it will be 2 some increased traffic up and down there. I have as a 3 courtesy let Commissioner Gipson in Kimble County know 4 about the impact on his end. But as far as the concept 5 plan, I think we can move along in my opinion. 6 JUDGE POLLARD: Just as a matter of 7 interest, Commissioner -- Judge Roberts in Kimble County 8 has advised me that every county road in Kimble County 9 is a class three road, not requiring paving. They don't 10 have any higher class roads, okay. 11 COMMISSIONER LETZ: The two roads on here 12 going to be paved? 13 MR. HASTINGS: Yes. 14 COMMISSIONER LETZ: Looks like it's in 15 compliance. 16 COMMISSIONER BALDWIN: Was that a strong 17 yes? 18 MR. HASTINGS: It's a strong yes. The 19 appropriate right-of-way, the appropriate base and the 20 appropriate pavement on top. That'll meet our 21 standards. 22 COMMISSIONER BALDWIN: Well, I'll second it 23 if that was a motion. 24 COMMISSIONER REEVES: I put it in the form 25 of a motion. 32 1 JUDGE POLLARD: Okay. It's been moved by 2 Commissioner Reeves for approval of the concept plan for 3 Oak Hill Ranch Subdivision providing they think of 4 another name along the way, and it's been seconded by 5 Commissioner Baldwin. Is there are any further 6 discussion on it, comments? If there are none, those in 7 favor of the motion signify by raising your right hands. 8 It's three zero, unanimous, it passes. 9 1.7 consider discuss and take appropriate 10 action to approve the submittal of a certificate of 11 construction completion for Force Account work on Quail 12 Valley Road to the Texas Department of Agriculture and 13 authorize the County Judge to sign same. Mr. Hastings. 14 MR. HASTINGS: Quail Valley Road, 15 approximately 15 hundred linear feet, was reconstructed 16 by Kerr County Road & Bridge crews beginning August the 17 9th, 2016 and ending September the 9th, 2016 with 18 approximately 14 hundred and 60 tons of crushed 19 limestone base, 35 hundred gallons of CRS2 asphalt 20 emulsion oil, and 75 tons of trap rock. Material cost 21 total $19,940.69 while equipment and labor costs using 22 FEMA rates total $41,951.77 nor a grand total of 23 $61,892.46. That would be labor, equipment and 24 materials. The Kerr County is eligible for 25 reimbursement of the force account work up to the 33 1 remaining funds that are in that grant, $32,811.00. 2 The County Engineer requests that the Court 3 approve the submittal of a certificate of construction 4 completion for force account work on Quail Valley Road 5 to the Texas Department of Agriculture and authorize the 6 Judge to sign the same. Precincts 1 and 2. 7 COMMISSIONER BALDWIN: I move for approval. 8 COMMISSIONER REEVES: Second. 9 JUDGE POLLARD: Been moved by -- 10 Commissioner Baldwin moved for approval of the submittal 11 of certificate of construction completion for force 12 account work on Quail Valley Road to the Texas 13 Department of Agriculture and authorize the County Judge 14 to sign same. Commissioner Reeves seconded that motion. 15 Is there any further comment or discussion? There being 16 none, those in favor signify by raising your right 17 hands. It's three zero, unanimous. It passes. 18 1.8 consider, discuss and take appropriate 19 action on the certificate of construction completion for 20 the Texas Department of Agriculture for Texas Community 21 Development Block grant number 7214025 in precincts 1 22 and 2. Katie Falgoust, how are you? 23 MS. FALGOUST: Good morning. So similar to 24 the last agenda item the work performed by Nelson Lewis 25 on the Park Hill Apartment complex and a duplex was 34 1 completed. A final inspection occurred on October 2 third, and it was determined that all work was completed 3 in accordance with the plans and specifications. So 4 today we would like for the County to authorize the 5 signing of the certificate of construction completion. 6 COMMISSIONER BALDWIN: Move for approval. 7 COMMISSIONER LETZ: Second. 8 JUDGE POLLARD: Been moved by Commissioner 9 Baldwin, seconded by Commissioner Letz for approval of 10 the certificate of construction of completion to the 11 Texas Department of Agriculture for Texas community 12 development block grant number 7214025, which is located 13 in precincts 1 and 2. Is there any further comment or 14 discussion? There being none, those in favor signify by 15 raising your right hands. It's three zero, unanimous. 16 It passes. 17 JUDGE POLLARD: Thank you. Katie. 18 COMMISSIONER BALDWIN: She's not through. 19 JUDGE POLLARD: 1.9 consider, discuss and 20 take appropriate action to transfer ownership of the 21 Kerrville South Wastewater Project, phase VI system to 22 the City of Kerrville. Also 1 and 2. 23 MR. HASTINGS: Thank you. Phase VI as Katie 24 just said, phase VI of the Kerrville South Wastewater 25 Project is complete and pursuant to the interlocal 35 1 agreement between Kerr County and the City of Kerrville, 2 the County agreed to transfer all grants, improvements 3 to the City upon approval of the certificate of 4 construction completion and final acceptance as issued 5 by the City. We have received final acceptance. 6 There's a letter in your packet. The County Engineer 7 requests that the Court transfer ownership of the 8 Kerrville South Wastewater Project phase VI system to 9 the City of Kerrville in accordance with the interlocal 10 agreement dated September 15, 2015, adopted by Court 11 order number 34232, Precinct 1 and 2. 12 COMMISSIONER BALDWIN: I move for approval. 13 COMMISSIONER LETZ: Second. 14 JUDGE POLLARD: Been moved by Commissioner 15 Baldwin, seconded by Commissioner Letz to approve the 16 transfer of ownership of the Kerrville South Wastewater 17 Project phase VI system to the City of Kerrville 18 pursuant to that Commissioner Court minute order that 19 you just read into the record, Mr. Hastings. 20 MR. HASTINGS: Yes, Sir. 21 JUDGE POLLARD: All right, is there any 22 further comment or -- 23 COMMISSIONER BALDWIN: I just want to make a 24 comment about the operation and how, you know, all these 25 years that we've been doing this thing. These folks out 36 1 there that -- Katie, and our County Engineer, and the 2 contractor, all of those people are super professional 3 people. I mean they dot every I as you know, and cross 4 every T and save money and do excellent work and 5 excellent job. And I appreciate them. And you don't 6 need me out there watching over you because you do an 7 excellent job, and I appreciate it, and citizens 8 appreciate it. It's all like the road they just 9 repaved, I mean it's class A. 10 COMMISSIONER LETZ: Are we done, are we 11 finished with this out there? 12 MR. HASTINGS: Yes. It closes it out. 13 There may be some little tweaking probably over the next 14 six weeks or so to get all the paperwork closed out, but 15 we're done. 16 COMMISSIONER LETZ: Of all the phases and 17 everything? 18 COMMISSIONER BALDWIN: As far as I'm 19 concerned we're through. 20 MR. HASTINGS: Yes, Sir, this is it. 21 COMMISSIONER LETZ: How long has this 22 project been going on, Commissioner? 23 COMMISSIONER BALDWIN: Commissioner Williams 24 that started it way back when, and that entire area out 25 there in the beginning every home was on septic tank. 37 1 And it got to the point to where septic tanks were 2 running into the creek, and running into River Hills 3 Country Club. 4 JUDGE POLLARD: And surfacing on some of the 5 lots. 6 COMMISSIONER BALDWIN: And surfacing many 7 places. And because of the diligence of this Court, and 8 and our staff, and our good friends from Austin, every 9 home -- just about every home. Katie just about every 10 home is now on a system that runs into the City of 11 Kerrville and they now own all of it, so we're clear. 12 COMMISSIONER LETZ: It's also another good, 13 you know, it's an example of us working with the City of 14 Kerrville on this. I mean these are not City residents, 15 they live in the County, but part of their system maybe 16 someday they'll annex it or maybe not. Probably 17 shouldn't even bring that up, maybe they don't want to 18 be annexed. 19 COMMISSIONER BALDWIN: You shouldn't bring 20 that up. 21 COMMISSIONER LETZ: But been a long, long 22 project, very good project, and that is to what got the 23 whole East Kerr project thinking about it because of the 24 success of this. 25 COMMISSIONER BALDWIN: Uh-huh, it works. 38 1 JUDGE POLLARD: All right. If there's no 2 further comment or discussion, those in favor of the 3 motion signify by raising your right hand. It's three 4 zero, unanimous. 5 COMMISSIONER LETZ: It's unanimous. I just 6 didn't know if you made the motion. 7 COMMISSIONER BALDWIN: I did. 8 JUDGE POLLARD: He did, and you seconded it. 9 COMMISSIONER LETZ: See, that's another one 10 of those moments. 11 JUDGE POLLARD: Told you they were going to 12 be more frequent. 13 COMMISSIONER BALDWIN: When you start 14 talking about septic tanks and things like that, things 15 get a little weird, don't they? 16 JUDGE POLLARD: All right. Item 1.10 17 consider, discuss and take appropriate action on request 18 from United Way to set up a payroll deduction program 19 with Kerr County employees. Rosalie Reast. 20 MS. REAST: Yes. 21 JUDGE POLLARD: How are you today? 22 MS. REAST: I'm well, thank you. How are 23 you? These are our brochures. 24 COMMISSIONER BALDWIN: I need two of them, 25 Rosa. 39 1 MS. REAST: Good morning. I am the 2 executive director for United Way Rosalie Reast. I have 3 with me Bob Waller our board president, and Buddy Volpe, 4 the human whom resource manager for Peterson Regional 5 Medical Center. United Way raises funds and we dole it 6 out in grants to non-profit agencies that apply for 7 grants with us. Our board of directors goes through 8 each application vigorously, we do our due diligence in 9 reviewing all of their financials, and we decide what 10 amount to give to each agency, if it falls within our 11 vision statement. 12 Last year we had 23 agencies. This coming 13 year we're going to have 25 agencies. One of the things 14 that we do is we review all agencies through the IRS to 15 make sure that they are in their 5013C status, because 16 they can have it, but it can also be revoked. Last year 17 we served 28,947 residents of Kerr County and within our 18 surrounding areas. We have a plan called payroll 19 deduction program. We go into businesses, whether they 20 have five employees or a thousand employees, like the 21 hospital. I go in and make a little five minute spiel 22 to the employees, ask them if they would like to donate 23 from their paycheck, and you see a little form on here 24 that they fill out, they can either do a five dollar, 25 two dollars, a hundred dollars, whatever they want per 40 1 paycheck, or a one time gift. These little forms go to 2 their payroll department, and their payroll department 3 will send us a check either monthly or quarterly. This 4 year we're trying to raise $250,000.00, but a few 5 agencies for next year on on this pro sure. We have new 6 agencies every year, and we would like permission to 7 approach the County employees by going to each 8 department, whatever time they can have a department 9 meeting. At the hospital, we sometimes go at 5 a.m., 10 or midnight, or whenever their department meeting meets. 11 The hospital is a 24-hour hospital, so I'm available 12 whenever. So that's what we're here for today. We 13 would like to raise more money by getting County 14 employees involved and give it back out to our 15 community. 16 JUDGE POLLARD: Would auditor and treasurer 17 comment on this? Is this a problem? And can this be 18 set up alright? 19 MRS. DOSS: Well, it's a payroll deduction, 20 so I think that would be done through HR. 21 MRS. LANTZ: I didn't know about this, I 22 wasn't contacted. So whatever the Court desires. 23 COMMISSIONER LETZ: Is it a -- I mean I 24 don't have a problem with it, but it needs to be 25 coordinated through HR. I think the meetings also need 41 1 to be coordinated through HR. 2 MRS. REAST: Right. 3 COMMISSIONER LETZ: Because we have some 4 very small one-person departments and things like that. 5 Some of the larger departments, you may be able to work 6 with some of the our department heads. And then maybe 7 our suggestion would be that we've -- maybe not the 8 Sheriff's Department, but coordinate with the Sheriff, 9 and Road and Bridge, and Kelly Hoffer. 10 JUDGE POLLARD: Not at five a.m. 11 COMMISSIONER LETZ: Not at 5 a.m. And then 12 maybe have a meeting for the rest of the County staff, 13 something like that, or a voluntary meeting. But I have 14 no problem with it. Just need to coordinate with our HR 15 Department how to do the payroll and set up the 16 meetings. 17 COMMISSIONER BALDWIN: Well, not just the HR 18 department, but everybody's elected official over here, 19 it's not like the City. I mean everybody is elected 20 official basically. And so you gotta coordinate with 21 each elected official to go into their department. I 22 certainly wouldn't deny employees -- you know some 23 people like to give to this organization, and I wouldn't 24 deny them the opportunity to do that. 25 COMMISSIONER REEVES: Is there any legal 42 1 concerns we need to be aware of? 2 MRS. STEBBINS: No. Just the payroll 3 deduction for HR I think is just additional work each 4 pay check for HR. 5 MR. VOLPE: If I may, at Peterson we'll just 6 do it on an annual basis, so you decide I want to give 7 this much money. And it really from an HR perspective, 8 it's just a matter of getting people to sign up. What 9 we noticed is approximately 85 percent of our -- of our 10 donations are through payroll deduction, because it's 11 very, very easy. You don't think about it, and it moves 12 on. And since we've been doing this we basically 13 changed our contribution to United Way to over 35 14 thousand dollars. Very -- I mean very, very easy, and 15 it doesn't really cause any problems. So from an HR 16 perspective they sign the form, get it to payroll. They 17 go ahead and take it out and send the check. So it's 18 really very easy. And we just do it every year. So you 19 know you're in that forever. So it's been very very 20 helpful for us and the community. 21 MR. WALLER: Judge, I'd like to thank you 22 and the Commissioners for granting us an audience. I've 23 been on this board a little over ten years, and our goal 24 this year's two hundred and 50 thousand. Last year was 25 230. The hospital is close to 40 thousand on a payroll 43 1 deduction basis. And another good example HEB last year 2 they committed for this particular year 53 thousand. So 3 that gives you some feel of what the County could bring 4 to the table. We look at each of these agencies under 5 pretty strong scrutiny, not only when we approve them, 6 but all the way through the year. And we've called 7 something on the carpet if they've had some challenges, 8 we've cleared those up. We've withheld funding where 9 needed. We have a board that's the average tenure is 10 probably ten years. And seem to feel very comfortable 11 with everything we do, and the selection of the agency. 12 The other thing is that we would remind the 13 County employees of, also that I can assure you that 14 some or maybe a lot of of the County employees have 15 benefitted from some of these non-profit organizations. 16 I'm talking about Red Cross, Any Baby Can, boy scouts, 17 girl scouts, and just goes on. So thank you for your 18 listening. 19 COMMISSIONER BALDWIN: Thank you. 20 COMMISSIONER LETZ: How are the funds 21 transmitted from the County to United Way? I mean it 22 goes through the present department and through a 23 electronic or write a check? 24 MS. SOLDAN: Write a check. 25 COMMISSIONER LETZ: Is it done monthly? 44 1 MRS. REAST: It can be done monthly or 2 quarterly. We have Atmos Energy does quarterly payroll 3 deductions, and the hospital just biweekly, so -- 4 COMMISSIONER LETZ: I'll make a motion to 5 authorize United Way to use payroll deduction subject to 6 working with our HR Department, and our treasurer and 7 auditor working out the mechanics and of course time to 8 work with each department head, or schedule -- or 9 department heads or elected officials to schedule 10 meetings. 11 COMMISSIONER REEVES: I'll second that. 12 JUDGE POLLARD: Been moved by Commissioner 13 Letz, seconded by Commissioner Reeves to authorize the 14 United Way to work with our various departments in the 15 appropriate departments in the County, to set up payroll 16 deduction program, whereby our employees may elect to 17 participate in that program. Is there any further 18 discussion or comment? There being none, those in favor 19 of the motion signify by raising your right hands. It's 20 three zero, unanimous. It passes. Thank you, Ma'am. 21 COMMISSIONER BALDWIN: You remember Bob 22 Wills always singing that song what makes Bob holler. 23 That's Bob Waller. A little history for you. 24 JUDGE POLLARD: Item 1.11 consider, discuss 25 and take appropriate action on the budget modification 45 1 request, Texas Department of Agriculture, Community 2 Block Development Block Grant Project 7214025. 3 Precincts 1 and 2. Howdy, Katie, again. 4 MS. FALGOUST: I'm back. So as Charlie 5 alluded to there's a lot of close-out documents to 6 submit to the Texas Department of Agriculture, so one is 7 a modification of the budget. When we had done the -- 8 we submitted an amendment that was approved earlier this 9 year. And there were some funds that weren't -- we 10 divide it into just sewer improvements, and then private 11 sewer improvements, construction funds. So now that the 12 work on Quail Valley is done and that benefits the 13 public, we just need to move some of the construction 14 funds, it's $17,656.00 from the private side, the rehab 15 single side service to the public sewer improvement. So 16 it's pretty routine at the end of the grant to submit a 17 budget modification to make sure we spend down all of 18 the funds. 19 COMMISSIONER BALDWIN: I move for approval. 20 COMMISSIONER LETZ: Second. 21 JUDGE POLLARD: Been moved by Commissioner 22 Baldwin, seconded by Commissioner Letz for approval of 23 the budget modification request, Texas Department of 24 Agriculture for the Texas Community Development Block 25 Grant Project number 7214025. Any further comment or 46 1 discussion? There being none, those in favor signify by 2 raising your right hands. It is three zero, unanimous. 3 It passes. 4 Item 1.12 consider, discuss and take 5 appropriate action to authorize procurement of the 6 administration and engineering services for 2017-18 7 community development block grant to include the 8 community development and Colonia economically 9 distressed areas program for the Center Point/East Kerr 10 County Wastewater System. Mr. Hastings. 11 MR. HASTINGS: Thank you. A year ago we 12 went through this to get some funds that could be used 13 for the East Kerr County sewer project and I think we 14 got 500 thousand to be used for sewer connections. That 15 was the '16-'17 grant call. Right now we're in the 16 '17-'18 grant call, and this would be for the community 17 development would be $275,000.00 with the five percent 18 minimum local match, 13 thousand 750 would be the local 19 match, as well as the CEDAP, which is the Colonia 20 Economically Distressed Area Program. That's for up to 21 a million. It's a first come first serve. So we'd like 22 to get our application in as soon as possible. There is 23 no grant match on that. Both of these would be used for 24 first time sewer connections, be money used to get 25 someone connected, get their septic system abandon and 47 1 it just helps the project over all in terms of funding, 2 and what we're asking the Court to do is authorize -- 3 the Court to authorize for us to procure those 4 administrative and engineering services for the 2017-'18 5 CDBG to include community development and Colonia 6 Economically distressed areas program for the East Kerr 7 County/Center Point Wastewater Project. 8 COMMISSIONER LETZ: So we're what we're 9 doing basically here, Charlie, is going out for an RFQ? 10 MR. HASTINGS: RFQ. 11 COMMISSIONER LETZ: TO authorize an RFQ at 12 this time is all we're doing? 13 MR. HASTINGS: Yes, Sir. 14 COMMISSIONER LETZ: Move for approval. 15 COMMISSIONER BALDWIN: Second. 16 JUDGE POLLARD: Been moved by Commissioner 17 Letz, seconded by Commissioner Baldwin to authorize 18 procurement of administration and engineering services, 19 requesting an RFQ for that, to include Community 20 Development and Colonia economically distressed areas 21 program for the Center Point/East Kerr County Wastewater 22 System. Is there any further discussion or comment? 23 There being none, those in favor signify by raising your 24 right hands. It's three zero, unanimous. It passes. 25 Item 1.13 -- we'll have a ten-minute break 48 1 after this one, okay. Consider, discuss and take 2 appropriate action to accept proposal from Security 3 State Bank to install an ATM at the Hill Country Youth 4 Event Center and have the County Judge sign same. 5 MS. SOLDAN: Good morning. 6 JUDGE POLLARD: Mrs. Soldan, howdy. 7 MS. SOLDAN: A few months ago Jake came to 8 the Court and requested an ATM machine and then I was 9 asked to work with our depository bank on getting a 10 quote for that, which is what you have in front of you 11 right now. And Commissioner Reeves and Commissioner 12 Letz and I met out there with Jake. I also met out 13 there with Security State Bank and kind of went over the 14 facility and the needs. 15 The contract that is in front of you is 16 their proposal installing the machine, the only cost to 17 us would be providing a phone line and then maintaining 18 insurance on the machine and the contents, which 19 actually is not an additional cost. I had Dawn check 20 with TAC on that. 21 COMMISSIONER BALDWIN: What was the 22 additional what now? Say that -- the last two and a 23 half sentences. 24 MS. SOLDAN: The only cost to us would be 25 the phone lines to hook up the ATM machine to the phone 49 1 line, and we already have phone lines there, so I'm not 2 sure what kind of cost that would be. And then insuring 3 the machine and the contents which TAC has already said 4 would not be an additional cost to us, but they would 5 provide a certificate of insurance on it. 6 COMMISSIONER BALDWIN: Okay. Does this -- 7 does this thing fix some kind of a problem? 8 COMMISSIONER LETZ: It's just -- it fixes 9 a -- I won't say it's a problem necessarily, it allows 10 people or patrons that use that facility to get cash so 11 they can spend more money on stuff. 12 COMMISSIONER BALDWIN: To us? 13 COMMISSIONER LETZ: To us. 14 COMMISSIONER BALDWIN: I'm all for it. 15 JUDGE POLLARD: The 4-H kids and all that. 16 COMMISSIONER LETZ: For 4-H kids, or all the 17 people that are using it, and makes the facility more 18 attractive to use. It allows getting money quicker. 19 And the location that Bob, Jake and I kind of looked at 20 it, and Tracy was there, too. I think Tracy was there. 21 Is kind of on the foyer outside Jake's office, kind of 22 in front of the bathroom, there's a pretty wide hallway 23 right there, so a little corner where it wouldn't block 24 anything, and it's kind of a secure area where it can be 25 accessed from all three venues out there. They can also 50 1 be isolated pretty easily. 2 JUDGE POLLARD: Well, it's well known we 3 have a bunch of banks here. Now, they all going to come 4 forward and ask a right to put an ATM in there, too. 5 COMMISSIONER LETZ: Security State is our 6 depository bank. 7 MS. SOLDAN: That's our contracted bank. 8 JUDGE POLLARD: All right. Others are going 9 to ask for it anyway. 10 COMMISSIONER LETZ: They can bid on it when 11 they bid for a depository bank. 12 JUDGE POLLARD: That's an exclusive right 13 just for the depository bank. 14 COMMISSIONER REEVES: I believe that's part 15 of their service, that's why we went to them. 16 COMMISSIONER LETZ: Move for approval. 17 COMMISSIONER REEVES: I'll second. 18 JUDGE POLLARD: Been moved by Commissioner 19 Letz, seconded by Commissioners Reeves for approval for 20 Security State Bank to install an ATM at the Kerrville 21 Youth Event Center and have the County Judge sign the 22 same. Any further comment or discussion? 23 COMMISSIONER LETZ: Jake's here. Jake, do 24 you have any comment? 25 MR. WILLIAMSON: My comment would be just to 51 1 solidify the request, because over the weekend we had 2 the swap meet, market days, and I'd been approached four 3 different times for people ask for an ATM to get cash to 4 buy goods. To me the need is there, so if we have that 5 opportunity and people could spend more money. 6 JUDGE POLLARD: Is there any further 7 discussion? There being none, those in favor of the 8 motion signify by raising your right hands. Three zero, 9 unanimous. It passes. 10 All right, we'll have a ten-minute break. 11 (Break) 12 JUDGE POLLARD: All right. All right, it's 13 time to resume now. Somebody announce in the hall. 14 Next item on the agenda is item 1.14 15 consider, discuss and take appropriate action on request 16 from the Kerr County Historical Commission to upgrade 17 the audio equipment at the Union Church building. Cost 18 not to exceed 500 dollars. Julie Leonard. Howdy, 19 Ma'am. 20 MS. LEONARD: Good morning. I'm going to 21 digress a little bit, and just for your information to 22 give a little history of the Union Church. In the early 23 18 -- 1880's four ladies, one of whom was my great great 24 grandmother, Henrietta Reese, Mrs. J. M. Starkey, they 25 determined that something needed to be done about 52 1 establishing a community church. They raised seventy 2 dollars to purchase two lots at Main and Clay Streets. 3 I think that's where Union State Bank is located now. 4 They bought these lots from Captain Schreiner, who 5 immediately gave them a hundred dollars for their 6 building fund. These ladies also went by buggy door to 7 door soliciting funds from neighbors, house to house. 8 And so I imagine with four ladies, formidable ladies 9 like that not too many said no. Anyway, they did raise 10 some money. The first service was held December 24th, 11 1885, with four participating denominations attending. 12 The first was the Methodist Episcopal Church South, the 13 Cumberland Presbyterian, the Missionary Baptists, and 14 the First Christian. 15 In 1925 the building became the property of 16 the First Christian Church. In 1955 it was moved, 17 remodeled, moved again twice and for many years it was 18 an army surplus store at 216 Lemos Street. 19 JUDGE POLLARD: I've been there. 20 MS. LEONARD: In 1998 the Union Church 21 building was given to the Kerr County Historical 22 Commission by Jim Nugent, who also donated generously to 23 the restoration. Schreiner College agreed to furnish 24 the site on their campus. The friends of the Kerr 25 County Historical Commission raised more than two 53 1 hundred thousand dollars to restore this aspect of Kerr 2 County's rich history. 3 In 2013, the friends of the Kerr County 4 Historical Commission continued their Union Church 5 project by having the original Kerr County Courthouse 6 ornate metal fence moved and installed around the 7 property. A stone entrance and crushed granite parking 8 lot was also added. A total improvement of 9 approximately 9 thousand dollars. 10 Obviously I'm very proud of this unique 11 building that was an important meeting place for our 12 early settlers. And the Kerr County Historical 13 Commission feels really privileged to be able to use 14 this facility monthly. Our meetings are attended by 15 between 30 and 50 people each month. And we hope that 16 you approve this enhancement that will help our programs 17 and appeal to many groups. 18 I think this building is highly under used, 19 and I think this -- we've added some other enhancements, 20 such as -- I'll introduce Dr. Bud Wright, Dr. James 21 Wright, he will explain the wireless system and 22 hopefully I can understand it. But he'll give you a 23 little update on what we're proposing. 24 JUDGE POLLARD: I would bet money that in 25 1885 they didn't have a audio system. But they had 54 1 preachers that overcame that kind of thing at that time. 2 MS. LEONARD: Loud voices, yeah. 3 JUDGE POLLARD: Loud voices. 4 DR. WRIGHT: Thank you. First of all the 5 Union Church building is not corny at all. It's big, 6 it's loud, it's woody, etc., from that standpoint. We 7 have a basic system there, a microphone system from that 8 standpoint in the front, with the power frozen system in 9 the back. We have an audio visual system that we put in 10 the last year or so. A huge screen that comes down 11 below behind the stage that's retractable, and we put in 12 an overhead projector with all the wiring, with all the 13 technology to run the computers. 14 One of the things that we lack and we need, 15 we found out we have a lot of speakers come in from 16 different parts of the country and State realistically 17 and speak to us. And they're prevented really by the 18 mobility, the microphone is tethered, so they can't 19 really walk out here and point to the screen and say you 20 know this is what we're referring to. And on stop of 21 that the KCHC, we're composed of a lot of individuals 22 that have a few years on us and we can't hear too well, 23 okay. And so if we're sitting back in the audience and 24 somebody says hu, so we run into issues there from that 25 standpoint. 55 1 So what we're proposing to do is add a 2 wireless system to this. The wireless would be composed 3 basically of an electronic module that goes back to the 4 main system, and then we would add a headset to connect 5 to that wireless system for the speakers, and then we 6 would have a portable microphone. And this is basically 7 would compose our wireless system network. So we're 8 asking you guys to consider this in addition to what we 9 have. Any questions, be glad to answer. 10 COMMISSIONER BALDWIN: I just want to make a 11 comment that James and Dr. Rector are the ones that 12 donated all the stuff that he's referring to that's up 13 in the ceiling. And we have had the screen now that it 14 comes down by remote control, and it's a pretty nifty 15 little setup out there. 16 DR. WRIGHT: Thank you. 17 COMMISSIONER BALDWIN: And do y'all see if 18 we did the wireless thing, do you see that that would 19 enhance the rental of the facility? She keeps -- she 20 keeps talking about that, and I'd like to hear what 21 y'all have to say about it actually. 22 DR. WRIGHT: Basically, the wireless system 23 would enhance the usability of the sound system in the 24 building, okay. If anybody's in there basically in a 25 wedding or something, the attorney could use it, I mean 56 1 the ministers could use it, whatever have you. Yes, I 2 think it would. It would particularly address non user 3 groups not like ours, but basically parties, from that 4 respect, occasions, say family reunions to give them an 5 opportunity to communicate a little bit better. Because 6 there's always somebody running the meetings, running 7 the organizations and such. And we do need a better 8 audio system. We have a good audio system, but it's 9 not -- it doesn't suffice to, you know, make everybody 10 listen or hear what's being said or done. 11 JUDGE POLLARD: Is this a request from -- 12 for five hundred dollars from the County or -- 13 DR. WRIGHT: Yes. 14 JUDGE POLLARD: Okay. So this would have to 15 that come from some budget line item? 16 MRS. DOSS: They have $4,450 budgeted in 17 their Historical Commission line item. The County 18 sponsored activity. 19 COMMISSIONER LETZ: I think you mentioned 20 that there'd be a headset and a portable mike. 21 DR. WRIGHT: Yes. 22 COMMISSIONER LETZ: And a portable mike is 23 the kind that you -- 24 DR. WRIGHT: Yeah, like this. 25 COMMISSIONER LETZ: Oh, it's a walk around 57 1 one. 2 DR. WRIGHT: Yes, a walk around one. 3 COMMISSIONER LETZ: The headset, I mean why 4 wouldn't you just use one of those little things -- 5 DR. WRIGHT: We prefer the headset that goes 6 around. The one that you use here if you turn to talk 7 you lose it. In all respect if you use it this way, 8 it's with you every time you move. So merely basically 9 a mobile aspect. 10 MS. LEONARD: Now you're only limited to go 11 maybe ten feet, because the stage is elevated, and it's 12 really cumbersome to try to move around, you know, when 13 you have somebody speaking there. 14 COMMISSIONER BALDWIN: My only issue here is 15 and we'll work through this and get around it, but these 16 kind of things are what building the budget is all 17 about, is putting these things in whether it goes 18 into -- I don't think it would go into -- if I were 19 going to budget this item, I don't think I would put it 20 in the Historical Commissions budget, but I would put it 21 in maybe maintenance or facilities or, you know, 22 whatever the proper line item is there. 23 MRS. DOSS: Uh-huh. 24 COMMISSIONER BALDWIN: But I'm all for it, 25 it's just a matter of coming up with where we're going 58 1 to get the money, what place to get -- the proper place 2 to get the money, and the proper place to put it. And 3 then I would think -- 4 JUDGE POLLARD: The request comes after the 5 annual budget has just been adopted, and that was not 6 made during the time of the budget is what he's saying. 7 So a whole year from now until the October first of next 8 year has already been set. 9 COMMISSIONER BALDWIN: That's correct. And 10 there was other issues had -- that I was notified about. 11 I think we are all notified about, but the letter of a 12 lady, and we have corrected most of that stuff, that the 13 maintenance guys can go out there like the front porch 14 and those kind of things, they replaced a bunch of 15 lumber and repainted and it's functional, and there's 16 still some things in there like the flooring. That's a 17 major deal. You know we have to stop and think about 18 that one long and hard before we tackle that. But 19 there's several items, something to do with the 20 lighting. And we've replaced the roof and fixed the 21 roof four or five times since it's been there. But I 22 don't have a recommendation, because I don't keep up 23 with the money like you do. But you're suggesting that 24 it just come out of their regular budget, out of the 25 Historical Commission budget, is that what you're 59 1 saying? 2 MRS. DOSS: Well, yes, Sir, because 3 otherwise we would have to take it out of another 4 budget. And I don't know where -- it wasn't presented 5 that way. 6 COMMISSIONER BALDWIN: Well, I'm not sure, 7 see I'm not even convinced that it's the Historical 8 Commission's business that what we do with our facility. 9 I mean it's the Kerr County's facility. We don't charge 10 them to fix it for us; we need to fix our own building. 11 COMMISSIONER REEVES: I think it would be 12 more apt to come out of -- 13 COMMISSIONER BALDWIN: Maintenance. 14 COMMISSIONER REEVES: -- maintenance as 15 capital improvements, or whatever they're thinking 16 about. Tim's had some other issues come up, and can't 17 be here, from time to time Tim uses that budget line 18 item for small improvements, and that's where I think -- 19 and tell me -- 20 MRS. DOSS: We would have to do a budget 21 adjustment then to increase his budget. 22 COMMISSIONER LETZ: Tim made the comment to 23 me that he didn't at this point in the year he didn't 24 feel comfortable taking it out of his budget because he 25 didn't budget any extra for something. 60 1 MRS. DOSS: Right. 2 JUDGE POLLARD: This was really a tight 3 budget. 4 COMMISSIONER LETZ: And obviously, if he had 5 500 dollars he could to it, but right now he hates to do 6 it without getting a budget amendment from somewhere. 7 MRS. DOSS: If I could make a suggestion 8 maybe we could just do a budget adjustment then to move 9 500 dollars from the Historical Commission budget to 10 Tim's budget. 11 COMMISSIONER LETZ: That'd work. 12 MRS. DOSS: If you don't want to take it out 13 of that line item, we'll just move the budget. 14 COMMISSIONER LETZ: Number 1, what do you 15 think? 16 COMMISSIONER BALDWIN: Well, I mean -- I 17 mean I'd go along with that, but there you have the 18 Historical Commission repairing County-owned property. 19 I'm just not sure that that's the right thing to do. 20 MRS. DOSS: It's really not a repair though. 21 This is enhancing a system that's already there. We're 22 not repairing anything; we're enhancing. 23 COMMISSIONER REEVES: Well, it's the same 24 premise. We're taking out of their -- I think what 25 Number 1 is saying, we're taking out of their operating 61 1 budget to buy a capital item or a piece of equipment for 2 a County-owned facility. 3 COMMISSIONER BALDWIN: Yeah. They're just 4 one unit that uses the facility. We rent that thing all 5 the time and what the good doctor is saying that even a 6 wedding, which there's a lots of in there, can use this 7 remote control thing, remote voicing or whatever you 8 call it. So it enhances the overall use of the 9 facility. It's like it's the same thing as like asking 10 the Historical Commission to come in here and replace 11 our chairs for us. I mean you wouldn't do that. 12 MRS. DOSS: Right. 13 COMMISSIONER BALDWIN: I don't think. You 14 guys buy it? Okay, I've run out of stuff. Somebody 15 better do something. 16 COMMISSIONER LETZ: Well, the only spot that 17 it could come out of -- it's not considered a park, is 18 it? It's not one of our parks. 19 COMMISSIONER REEVES: Do we have a line item 20 for the building? 21 MRS. DOSS: Not for that building 22 specifically. We could do it out of contingencies. 23 COMMISSIONER REEVES: Where does the 24 building maintenance and stuff come out of? 25 MRS. DOSS: It usually comes out of Tim's 62 1 budget. 2 COMMISSIONER REEVES: Out of Tim's budget. 3 MRS. DOSS: Yeah. Building maintenance. 4 COMMISSIONER REEVES: Well, could we take 5 500 dollars out of parks and do a budget amendment to -- 6 MRS. DOSS: Tim's. 7 COMMISSIONER LETZ: I'd rather do it out of 8 contingency. 9 COMMISSIONER BALDWIN: Not to exceed. 10 MRS. DOSS: Okay. 11 COMMISSIONER LETZ: You make a motion Number 12 1. 13 COMMISSIONER BALDWIN: Yeah, as soon as you 14 tell me what we said. Moving it from the parks? 15 COMMISSIONER LETZ: From contingency to 16 maintenance. 17 COMMISSIONER BALDWIN: And you have that, 18 Mrs. Auditor? 19 MRS. DOSS: Yes, Sir. 20 COMMISSIONER BALDWIN: I so move for 21 approval? 22 JUDGE POLLARD: Contingency to the 23 maintenance. All right. It's been moved by 24 Commissioner Baldwin. Is there a second? 25 COMMISSIONER LETZ: Second. 63 1 JUDGE POLLARD: Seconded by Commissioner 2 Letz to authorize an upgrade to the audio equipment at 3 the Union Church building at a cost not to exceed 500 4 dollars to be obtained from the County, to be moved from 5 the contingency fund to the maintenance, Tim's 6 maintenance fund. Is that a fair statement? 7 COMMISSIONER LETZ: Yes, that's correct. 8 JUDGE POLLARD: All right. Is there any 9 further questions or comments? 10 COMMISSIONER LETZ: Just a comment that it 11 really would help if you could try to get these to come 12 in and -- 13 JUDGE POLLARD: During the time we're trying 14 to adopt the budget. 15 COMMISSIONER BALDWIN: Now, we're moving it 16 from contingency, or we moving it from maintenance? 17 COMMISSIONER LETZ: Contingency to 18 maintenance. 19 COMMISSIONER REEVES: And then maintenance 20 pays for it. 21 COMMISSIONER LETZ: And then maintenance 22 pays for it. 23 COMMISSIONER BALDWIN: Okay. 24 MRS. DOSS: Can we just pay it right out 25 of -- 64 1 JUDGE POLLARD: I mean that's what 2 contingency fund is for. 3 MRS. DOSS: Can we just pay it right out of 4 contingency -- 5 COMMISSIONER BALDWIN: Yes. 6 MRS. DOSS: -- instead of moving the budget? 7 COMMISSIONER BALDWIN: Yes. 8 COMMISSIONER LETZ: Look for the tracking -- 9 COMMISSIONER BALDWIN: As long has she 10 understands, that's the important part. 11 JUDGE POLLARD: Well, it really is a 12 contingency, it makes sense it oughta come out of 13 contingency. 14 COMMISSIONER LETZ: All right. 15 JUDGE POLLARD: Do you agree to modify the 16 motion then? 17 COMMISSIONER BALDWIN: Yes, Sir. 18 JUDGE POLLARD: Then it comes out of the 19 contingency fund directly; not to maintenance. 20 COMMISSIONER BALDWIN: Doctor, are you going 21 to make this purchase or what? I mean -- 22 DR. WRIGHT: We will make the purchase. 23 We've looked into the system, and we'll buy the least 24 expensive one we can, and we will buy locally, too, 25 okay. And then we will install it. 65 1 JUDGE POLLARD: That accomplishes the 2 purposes that you desire? 3 DR. WRIGHT: Yes. 4 JUDGE POLLARD: That you need that system 5 that meets your requirement? 6 DR. WRIGHT: Yes, and we'll install it and 7 put it in. And you guys are welcome to come out and 8 take a look. Come to a meeting, maybe we'll have it 9 installed by then: 10 JUDGE POLLARD: You don't want us helping 11 install it. We'd really mess it up. 12 DR. WRIGHT: That's the reason she has me 13 here, I think. 14 JUDGE POLLARD: All right. Does the second 15 agree to the amendment? 16 COMMISSIONER LETZ: That's fine. 17 JUDGE POLLARD: All right. Those in favor 18 of the motion signify by raising your right hands. It's 19 three zero, unanimous. It passes. 20 DR. WRIGHT: Thank you. 21 JUDGE POLLARD: Five hundred dollar item, 22 took a while on the agenda. 23 COMMISSIONER BALDWIN: Sorry about that. 24 JUDGE POLLARD: That's okay. Very 25 appropriate. 66 1 1.15 presentation regarding services offered 2 by Advanced Water Well Technologies, Mr. Michael Bruck. 3 Finally got to you, Sir. 4 MR. BRUCK: Good day, gentlemen. First off 5 we don't need any money, right now, anything like that. 6 It's just a productive meeting. Brought the president 7 Shawn Marlow. He will actually do the speaking. I am 8 actually the Western District sales rep and service rep 9 for Western Texas. But Shawn will give you an overview 10 of the company. Y'all have a folder with our fall 11 statement in it and information also. 12 MR. MARLOW: Thank y'all for your time this 13 morning. I'm Shawn Marlow. Our company is a 14 woman-owned business. We are located in Converse, 15 Texas. We opened our doors in March, 2014. And we are 16 finally focussed on helping municipalities with their 17 water well needs. We don't drill; we work on existing 18 wells, throughout the State of Texas we worked all over 19 south Texas, and as far as a hour north of Dallas, so we 20 go everywhere, and we are competitive throughout the 21 State. We worked on some major rehab projects. When it 22 gets real complicated we've brought some wells back that 23 everybody thought that you know we were just going to 24 need to plug it and, you know, drill another one. So we 25 have excellent group of references throughout the State 67 1 for all kinds of jobs, when it comes to either re-lining 2 a well, or rehabilitation or just simple pull and set 3 pumps. So our staff -- we've got amazing staff that has 4 been serving Texas for -- we have several of them that 5 are 30 years plus of experience, so if there's a job 6 that comes up that people are recommending, you need to 7 just plug it and drill another one, that's where we 8 would like to see a camera survey and give you a second 9 opinion. 10 But we do everything from water samples, we 11 deal with a large scale city wells down to residential 12 even, so if y'all do know of somebody that is having 13 problems, the well quit producing like it used to, 14 that's where we can come in and usually bring that well 15 back to full capacity. So we bring all the pumping 16 equipment in house, tear it down, inspect it. 17 When it comes to documentation, I've dealt 18 with several engineers throughout my career, and also 19 the rest of our staff has worked on major engineered 20 projects, so when it comes to documentation, we take 21 pictures along the way, so if it's something that needs 22 to go to Council for approval, you'll have a whole 23 packet with photos and everything, description of what 24 needs to be replaced and why. So that's pretty much 25 what we do. And our company's been growing like crazy, 68 1 and yeah, we'd like any opportunity to help you guys out 2 on the next project that goes out to bid, or if there's 3 an emergency that's what we're here for. 4 COMMISSIONER BALDWIN: Fantastic. Thank you 5 very much. 6 COMMISSIONER LETZ: Good service. But you 7 know, probably should talk to the City of Kerrville as 8 much as us, because -- 9 JUDGE POLLARD: We don't have a lot of 10 wells. 11 COMMISSIONER LETZ: We don't have a lot of 12 wells. 13 MR. MARLOW: Right, but speaking to Scott 14 and David, and we talked to the County Engineer here 15 about different projects. 16 COMMISSIONER LETZ: But we don't drill a 17 whole lot. 18 MR. MARLOW: We do high surface pumps, stuff 19 like that, pretty much anything that moves water. 20 Pumping systems, that's what we deal with, as long as 21 it's fresh water. Stay out of the sewage stuff. 22 JUDGE POLLARD: Woman owned. 23 MR. MARLOW: Yes, Sir. 24 JUDGE POLLARD: What's the significance of 25 that? Is that -- 69 1 MR. BRUCK: There's not very many 2 women-owned businesses in doing municipal water well 3 work, and Katherine Livingston's our CEO. So there's 4 some projects we've seen that there's requirements that 5 they're trying to meet certain goals. 6 COMMISSIONER LETZ: Federal. 7 MR. MARLOW: Federal money's available for 8 companies historically under used. Small businesses. 9 JUDGE POLLARD: Native Americans. Thank 10 you. 11 MR. BRUCK: Anyway, thank you guys for your 12 time. 13 COMMISSIONER BALDWIN: Thank you very much. 14 Sorry it took so long. 15 JUDGE POLLARD: Item 1.16 consider, discuss 16 and take appropriate action to allow the Road & Bridge 17 department to perform drainage work on land owned by 18 Kerr County and leased to Mountain Home voluntary Fire 19 Department, Commissioner Reeves. 20 COMMISSIONER REEVES: Yes, Sir, and I'll get 21 Kelly to help me with some of the fine points of this. 22 With the building program that's going on at Mountain 23 Home Fire Department, there's a need to relocate some 24 drainage to funnel the water back off the property. 25 Kelly's been out there, Robert Sims, and basically if I 70 1 understand it right, Kelly, we're needing to put a berm 2 up. We're going to try to do that, and it is on land 3 that we own, that's leased out. And the labor is at 4 about a thousand, 11 hundred dollars, and material -- 5 MS. HOFFER: Yeah, in material I've got 6 about 11 hundred dollars for material to cover the area. 7 COMMISSIONER REEVES: And this would just 8 take care of one problem, or the problem that exists and 9 keep the water from being accumulated there. And as 10 Kelly and I've talked it is where Road & Bridge does 11 store equipment and materials as needed on the site and 12 the fire department allows the acquisition of water and 13 use of their facilities and restrooms. So I move for 14 approval -- 15 COMMISSIONER BALDWIN: Second. 16 COMMISSIONER REEVES: -- to allow our Road & 17 Bridge to perform the work. 18 JUDGE POLLARD: Been moved by Commissioner 19 Reeves, seconded by Commissioner Baldwin to approve the 20 drainage work as described on land owned by Kerr County 21 and leased to Mountain Home Fire Department as described 22 by Mr. Reeves. Is there any further discussion? 23 COMMISSIONER LETZ: Just to clarify that, 24 that includes the labor, equipment and materials, up to 25 like 15 hundred you said? 71 1 JUDGE POLLARD: I heard her say that it was 2 11 hundred dollars just for the material. 3 COMMISSIONER REEVES: In material, plus our 4 people. 5 COMMISSIONER LETZ: Right. 11 hundred 6 dollars for material, plus the use of our equipment and 7 personnel. 8 COMMISSIONER REEVES: And labor. 9 COMMISSIONER BALDWIN: And this is another 10 place where the County takes care of their own property. 11 JUDGE POLLARD: Point made. All right, if 12 there's no further discussion, those in favor signify by 13 raising there right hand. It's three zero, unanimous. 14 It passes. 15 Item 1.17 consider, discuss and take 16 appropriate action to accept four recycling balers from 17 the City of Kerrville, Commissioner Reeves. 18 COMMISSIONER REEVES: Yes, Sir. When the 19 recycling center was closed down, various equipment was 20 left in there including four balers, which basically are 21 industrial size compactors for trash. That one's for 22 plastic, that one's for paper. The City had previously 23 passed the order from their Council giving the equipment 24 to Kerr County. We had not accepted it because we did 25 not know what we were going to do with it. But at this 72 1 time, we need to accept it, and then when we move to 2 item 1.18 it'll show that we're going to subsequently 3 transfer it to Bandera County in accordance with AACOG'S 4 grant requirements, because the equipment was obtained 5 through a grant through AACOG. But all parties talking 6 to County Attorney and AACOG, we need to go ahead and 7 accept it and then we'll address the -- 8 JUDGE POLLARD: And Bandera wants it? 9 COMMISSIONER REEVES: And Bandera wants it. 10 JUDGE POLLARD: Okay. 11 COMMISSIONER REEVES: So if I could make a 12 motion to accept the four recycling balers from the City 13 of Kerrville as outlined in our attachment. 14 COMMISSIONER LETZ: Second. 15 JUDGE POLLARD: Been moved by Commissioner 16 Reeves, and seconded by Commissioner Letz to accept the 17 four recycling balers from the City of Kerrville as 18 described in the agenda package on item 1.17. Is there 19 any further discussion or comment? There being none, 20 those in favor signify by raising your right hands. 21 It's three zero, unanimous. It passes. 22 1.18 consider, discuss and take appropriate 23 action to transfer four recycling balers to Bandera 24 County in accordance with agreement provided by AACOG 25 and authorize the County Judge to sign same. 73 1 COMMISSIONER REEVES: Yes, Sir. Now, this 2 item will be to transfer the four balers to Bandera 3 County. Bandera County through applying for grants as 4 well as our action have a need for all four of the 5 balers. They have been over to look at them, along with 6 representatives from AACOG. Dr. Zannaras has prepared 7 the forms for us to sign, and I believe County Attorney 8 has also provided a separate form on behalf of Kerr 9 County to sign just authorizing our transfer. Bandera 10 County will handle the take down, the load up and the 11 removal of the equipment from the County facility, 12 formerly the recycle center. The forms were prepared by 13 Dr. Zannaras at AACOG. So therefore, I move that we 14 sign and transfer the balers to Bandera County in 15 accordance with the agreement provided by AACOG and our 16 County Attorney. 17 COMMISSIONER LETZ: Second. 18 JUDGE POLLARD: Been moved by Commissioner 19 Reeves, seconded by Commissioner Letz to approve 20 transfer of the four recycling balers to Bandera County 21 in accordance with the agreement provided by AACOG, and 22 to authorize the County Judge to sign same. I might 23 comment, also, this is necessary to clear it out so that 24 maintenance can move in there that we authorized in the 25 budget. So they can't get in there totally until we get 74 1 these out of the way. 2 COMMISSIONER REEVES: But it's a way that we 3 can remove them without just having them set out in the 4 middle of someplace, and it's providing service to that 5 neighboring County. 6 JUDGE POLLARD: That's right. 7 COMMISSIONER BALDWIN: I was at AACOG one 8 day and I mentioned it to the County Judge at Bandera 9 and it was kind of under our breath type thing because 10 we had talked about it. Two other counties overheard 11 it, hey, we want to get in on this thing. 12 JUDGE POLLARD: Well, we could send one to 13 each County. 14 COMMISSIONER BALDWIN: Well, we'll send them 15 over there and let Bandera take care of that. 16 JUDGE POLLARD: All right. Any further 17 discussion? If not, those in favor signify by raising 18 their right hands. It's three zero, unanimous. It 19 passes. 20 1.19 consider, discuss and take appropriate 21 action on request for proposals for hazardous waste 22 collection event schedule for December 10, 2016, at the 23 Hill Country Youth Event Center. Commissioner Reeves. 24 COMMISSIONER REEVES: Yes, Sir. At our last 25 meeting we visited about the hazardous waste collection 75 1 and we just need authorization to go out for proposals 2 for what it will cost, and to report back at a later 3 date, but I need authorization from the Court. 4 MRS. STEBBINS: There are some blanks in 5 that document that we'll need to insert dates 6 appropriate to accept the bids, open the bids and for 7 the terms of the agreement that we've entered into. 8 COMMISSIONER REEVES: And I believe when we 9 met last week, Jody, we wanted what days did we say we 10 would accept the bids? 11 MRS. GRINSTEAD: I have it written down and 12 I did respond but it was really late on Friday. I want 13 to say it was like November 9th. 14 COMMISSIONER REEVES: That the proposals 15 would be in by the 9th, and the -- 16 MRS. STEBBINS: Opened on the 14th. 17 COMMISSIONER REEVES: And on the 14th we 18 would open and award. 19 JUDGE POLLARD: Okay, those dates then would 20 be included in the motion? 21 COMMISSIONER REEVES: That's correct. 22 JUDGE POLLARD: And agreed to by the second 23 as well? 24 COMMISSIONER LETZ: Yes. 25 COMMISSIONER REEVES: Proposals due by the 76 1 9th and will be opened at the regular scheduled meeting 2 on the 14th of November. 3 COMMISSIONER BALDWIN: Just one more 4 question. Are you going to be able to make the award 5 that day, or do we need to appoint a study group or -- 6 COMMISSIONER REEVES: Visiting -- we've been 7 working with David Barrera from the City of Kerrville, 8 and what he suggested is that because of his experience 9 in reviewing them, perhaps we could open them first 10 thing. He could review them and then we could act on it 11 later in the same court meeting. 12 MRS. GRINSTEAD: And also, the contract will 13 need to be approved by AACOG, but I did -- because it's 14 an AACOG grant that's paying for it, I did speak with 15 Dr. Zannaras, and she said that we could award it 16 contingent upon their approval, because that's going to 17 be the quickest way to get it done. 18 MRS. STEBBINS: And the one that's before 19 you is the one that the City -- it's modelled off the 20 city's, but that they've been using for years that 21 they've gotten the grants, and so it should be simple. 22 JUDGE POLLARD: Another good example of 23 working with the City. 24 COMMISSIONER BALDWIN: I'm grateful that 25 y'all are getting to deal with Dr. Zannaras, what a 77 1 treat that is. She is different. 2 COMMISSIONER REEVES: But she does take care 3 of business. 4 JUDGE POLLARD: Okay. Any further 5 discussion? If not, those in favor of the motion 6 signify by raise your right hands, it's three zero, 7 unanimous. It passes. 8 1.20 consider, discuss and take appropriate 9 action to approve the 2017 Kerr County Resolution for 10 the indigent grant program and authorize the County 11 Judge to sign same. Brenda Doss. 12 MRS. DOSS: This is a required Resolution -- 13 MRS. MOUSER: Wait, wait. There was no 14 motion or a second on that. 15 COMMISSIONER BALDWIN: On what? 16 MRS. MOUSER: On 1.19. 17 COMMISSIONER REEVES: I'll make a motion. 18 COMMISSIONER BALDWIN: I second. 19 MRS. MOUSER: Thank you. Sorry. 20 COMMISSIONER LETZ: Vote again. 21 COMMISSIONER REEVES: Yeah, let's vote again 22 to be proper. 23 JUDGE POLLARD: I think we did. 24 MRS. GRINSTEAD: There was no motion. 25 COMMISSIONER LETZ: It's one of those 78 1 moments. 2 JUDGE POLLARD: Yes. Okay. All right, you 3 made the motion, Mr. Reeves, and Mr. Baldwin seconded 4 it, and it passed unanimously, is that right? 5 COMMISSIONER LETZ: We oughta vote again. 6 JUDGE POLLARD: All right, those in favor 7 signify by raising your right hand. It passes, 8 unanimous. 9 All right, 1.20 consider, discuss and take 10 appropriate action to approve 2017 Kerr County 11 Resolution for the indigent defense grant program and 12 authorize the County Judge to sign same. 13 MRS. DOSS: This Resolution is required for 14 us to submit the application for the indigent defense 15 grant program. 16 COMMISSIONER BALDWIN: Is that the 17 Governor's office? 18 MRS. DOSS: Attorney general. 19 COMMISSIONER BALDWIN: Attorney general. 20 You apply to the attorney general's office. 21 MRS. DOSS: Yes, Sir. 22 COMMISSIONER LETZ: Move for approval. 23 COMMISSIONER BALDWIN: Second. 24 JUDGE POLLARD: Been moved by Commissioner 25 Letz and seconded by Commissioner Baldwin, for approval 79 1 of the 2017 Kerr County Resolution for the Indigent 2 Defense Grant Program and authorize the County Judge to 3 sign same. 4 MRS. DOSS: Excuse me, could you read the 5 Resolution. I think you need to read the Resolution. 6 JUDGE POLLARD: Okay. That's item 1.20. 7 COMMISSIONER LETZ: I'll read it. 2017 8 Kerr County Resolution, Indigent Defense Grant Program. 9 Whereas, under the provisions of the Texas Government 10 Code Section 79.037 and Texas Administrative Code 11 chapter 173, counties are eligible to receive grants 12 from the Texas Indigent Defense Commission to provide 13 improvements in indigent defense services in the County; 14 and whereas, this grant program will assist the County 15 in the implementation and the improvement of the 16 indigent criminal defense services in this County; and 17 whereas, Kerr County Commissioners' Court has agreed 18 that in the event of loss or misuse of the funds, Kerr 19 County Commissioners assures that the funds will be 20 returned in full to the Texas Indigent Defense 21 Commission. 22 Now therefore, be it resolved and ordered 23 that the County Judge of this County is designated as 24 the authorized official to apply for, accept, decline, 25 modify, or cancel the grant application for the Indigent 80 1 Defense Formula Grant Program and all other necessary 2 documents to accept said grant; and be it further 3 resolved that the County Auditor is designated as the 4 Financial Officer for this grant. 5 Adopted this 11th day of October, 2016. 6 JUDGE POLLARD: All right. Motion's made, 7 and that's the Resolution. Is there any further comment 8 or discussion? If now, those in favor signify by 9 raising your right hands. Mr. Baldwin. 10 COMMISSIONER BALDWIN: Yes, Sir. 11 JUDGE POLLARD: Three zero, unanimous. It 12 passes. 13 Item 1.21 consider, discuss and take 14 appropriate action to renew contract between Kerr County 15 and the Hill Country Dispute Resolution Center. Look in 16 your package there's a contract in there that's a 17 renewal of, I think one of the same contract with the 18 same terms and conditions for the past year; however, 19 has it been approved by the County Attorney. 20 MRS. STEBBINS: I reviewed it. It is 21 identical to that that has been approved from for the 22 past several years. 23 COMMISSIONER LETZ: Move for approval. 24 COMMISSIONER REEVES: Second. 25 JUDGE POLLARD: Been moved by Commissioner 81 1 Letz and seconded by Commissioner Reeves for approval of 2 that particular item to authorize the execution of that 3 contract between Hill Country Dispute Resolution and 4 Kerr County and authorize the County Judge to sign same. 5 I'd like to comment there's some interesting 6 statistics included in the agenda package about that. A 7 hundred and seven matters just considered by them during 8 the year, and they settled 84 percent of them. And 9 that's a big help on all of the Court dockets in the 10 Hill Country area, primarily the Kerr County district 11 court and County Court at law, and County Court as well, 12 since they had I think four probate cases that they -- 13 that they settled also that were in dispute. These 14 people provide a very valuable service and it saves us 15 tax money, and I highly recommend. Any other comments 16 or discussion? 17 COMMISSIONER BALDWIN: I agree with you a 18 hundred percent. 19 JUDGE POLLARD: All right, if not then those 20 in favor of the motion signify by raising your right 21 hands. It's three zero, unanimous. It passes. 22 Item 1.22 consider, discuss and take 23 appropriate action on Resolution recognizing the 20th 24 anniversary of Workforce Solutions Alamo. In your 25 agenda package you take a look at that there and see 82 1 what you think about that. 2 COMMISSIONER BALDWIN: Judge, I move for 3 approval. 4 JUDGE POLLARD: Okay. Is there a second? 5 COMMISSIONER REEVES: Yes. 6 COMMISSIONER LETZ: Second. 7 JUDGE POLLARD: Been moved by Commissioner 8 Baldwin, seconded by Commissioner Letz for approval of 9 the Resolution recognizing the 20th anniversary of 10 Workforce Solutions Alamo. Any further comments or 11 discussion? Those in favor signify by raising your 12 right hand. It's three zero, unanimous. It passes. 13 1.23 consider, discuss and take appropriate 14 action regarding purchase of equipment for feral hog 15 trapping. Equipment to be paid with funds from CHOMP 16 grant. Mr. Reeves. 17 COMMISSIONER REEVES: CHOMP is the County 18 Hog Out Management Program. Once again I'll go on 19 record that I did not come up with that acronym. None 20 the less, if you look on the attachment this is the 21 initial purchase of gates and cameras and the necessary 22 equipment. Some of this equipment you'll notice three 23 antennas, three cameras, three telescoping poles. All 24 three won't be used on the initial set up of the gate. 25 That takes two of them, but after visiting with Mr. 83 1 Walston at the Extension Agency we've determined that it 2 would be best to have a separate camera, which would be 3 as the list hopefully gets longer of who needs it. The 4 camera -- one camera can be placed at another ranch in 5 order to determine if there really is a serious feral 6 hog problem or not. Animal services department along 7 with Extension Office and myself met there with a 8 gentleman from Junction last week, the price quote that 9 you have the equipment is $3,256.00, he included sales 10 tax when he delivered the bid, which we informed him 11 that that would not be the case. And all of this would 12 be paid out of grant funds from the CHOMP grant once 13 it's purchased, we submit for reimbursement. 14 COMMISSIONER LETZ: Only question I have or 15 comment I have is that it's just from because I have a 16 similar system. If you're going to use the cameras to 17 see if there's a hog problem, it's important to have the 18 pens set up to see if the hogs will go into the pen, 19 because just 'cuz you have hogs it takes them a period 20 of time to get used to it. 21 COMMISSIONER REEVES: That's what -- and we 22 would only be using the gates. The rancher would have 23 to develop their own pens. And therefore what the 24 gentleman who addressed this the other day said, you 25 begin maybe with an opening on each end of your pen, and 84 1 start feeding them into the pen, then close one end. 2 But leave the other one, and then a third stage would be 3 basically like a creek gate for them to get used to go 4 under it, and then the final step would be putting the 5 gate. They would be able to be monitored by both animal 6 services and -- but the individual landowner would be 7 the one who ultimately would make the determination when 8 to drop the gate remotely. 9 COMMISSIONER LETZ: Okay. I just want to 10 make sure. Yeah, they need to make sure it's all set up 11 properly ahead of time, and it takes usually about a 12 couple months to get a hog used to it. 13 COMMISSIONER REEVES: And that's where we're 14 talking about an additional camera so some people may 15 think it's a problem, and they can be -- solved simply 16 by some of the traps we already have in our possession. 17 COMMISSIONER LETZ: And is there a -- I see 18 the camera cost here, there's generally a monthly fee? 19 COMMISSIONER REEVES: They'll be a montly 20 fee, which is not included in this which is through 21 AT&T, which was included in the budget of the 22 twenty-five dollar a month fee, and that's one thing 23 we're having to determine. They said they'd keep a 24 credit card on file. And we didn't feel that was a safe 25 method for it, for the County to do, so we're trying to 85 1 find an alternative means to that. 2 COMMISSIONER LETZ: Probably could just pay 3 in advance for the year. 4 COMMISSIONER REEVES: That's what we were 5 looking into. But that the monthly technology fee was 6 included in the budget which we submitted, we approved 7 in Court, and we submitted to Department of Agriculture 8 and they approved. 9 COMMISSIONER LETZ: Sounds good. 10 COMMISSIONER REEVES: I believe Mr. Hurt, do 11 you have any comments? 12 JUDGE POLLARD: He filled out a request to 13 speak form. So how you doing, Mr. Hurt? 14 MR. HURT: Fine, thank you. You know 15 there's thousands of hogs out there in the County. 16 JUDGE POLLARD: Maybe hundreds of thousands. 17 MR. HURT: And I -- you know, I've been 18 fighting those for 30 -- over 30 years, and I've thrown 19 up my hands. I've used every method known. I've had 20 family members pay for helicopters. You know when we've 21 had helicopters there's times that I mean you know the 22 hogs are out there, you get out there with helicopter 23 and the hogs are on the neighbors, and you don't have 24 permission to hunt them on the neighbors; however, if 25 there's a way to have some kind of coordinated effort, I 86 1 mean -- you know using these different methods I mean 2 I've become an expert on replacing the front ends on my 3 vehicles, you know, I put up the cameras, and I find 4 that I put up snares, I would catch one, but 30 got 5 away. If you could ever locate the hogs, I would 6 recommend that you see what the technology of drones is 7 at this point, if you can find the hogs, then get the 8 helicopter in. I know there was one time on one of the 9 larger ranches where I think they killed three hundred 10 in 8 hours of flying. And you know it would take me 11 years to trap that many. I spent an entire year doing 12 nothing but hog hunting every night for several nights a 13 week. The hogs moved in, moved out, I mean just massive 14 numbers of dry runs. I mean I'd love to be able to 15 charge y'all and say come hog hunt at my place for a 16 hundred bucks. There's about 90 percent chance you're 17 not going to see anything. But I just want to make sure 18 y'all have exhaustively considered the hog problem that 19 are out there, they're taking a bath in the Guadalupe 20 River, you know, up river. When the stock show comes up 21 this year. Y'all walk through the hog barn, take a deep 22 breath, keep in mind that those hogs have had a whole 23 bunch of baths. And there is still quite an odor. So 24 anyway, I would just like you to manage the whole -- 25 keep in mind and manage the whole system throughout the 87 1 County out there as opposed to a micro situation. Thank 2 you. 3 COMMISSIONER REEVES: Robby, we do just -- 4 and I'm sure you've read it, there are other funds 5 available for other items through helicopter cost 6 sharing, cost sharing with local trapping organizations, 7 as well as a bounty program, so this isn't the only 8 place that the money is going. We've tried to -- 9 there's other opportunities available just as you 10 talked, it's not that one stop fits all situation, as 11 you of all people have just said that we're not going to 12 get rid of the hogs; we're just going to try to keep 13 pace with them. 14 MR. HURT: Well, is the -- is Roy -- Mr. 15 Walston the guy that coordinates all of it? 16 COMMISSIONER REEVES: Roy and I and Ray 17 Garcia are all working on all of it. Animal services is 18 handling the bounty program, and then Roy is in the 19 process of finding out more information on how other 20 counties have worked their helicopter flying. So it is 21 available. So some cost sharing, we're hoping to be a 22 cooperative effort. 23 As you said, if you just have to go through 24 the fence lines of a ranch, it can get into a problem. 25 But hopefully with the cooperative area of three or four 88 1 neighboring ranches, you can certainly afford the 2 helicopter to do much more. 3 MR. HURT: Yeah, okay. All right, thank 4 you. 5 JUDGE POLLARD: There's a guy that I ran 6 into he works behind the counter in the sporting goods 7 and guns department at Gibson's who has gotten himself a 8 license, they're licensing drones now. And he's gotten 9 a license for that and is making himself available for 10 that kind of stuff. So I just thought I'd pass that on 11 for whatever information it's worth. 12 MR. REEVES: None the less, I would like to 13 move for approval to purchase the items in the amount of 14 $3,256.00, which incidentally I have priced this as this 15 is basically the wholesale rate -- 16 COMMISSIONER LETZ: That's a good price. 17 COMMISSIONER REEVES: -- of what you could 18 buy. 19 COMMISSIONER LETZ: Move for approval -- or 20 second. 21 JUDGE POLLARD: Been moved by Commissioner 22 Reeves and seconded by Commissioner Letz for approval 23 for purchase of equipment for three thousand and what? 24 COMMISSIONER REEVES: $3,256.00. 25 JUDGE POLLARD: All right. $3,256.00 for 89 1 feral hog trapping, and this is item 1.23 on the agenda. 2 Is there any further comment or discussion? 3 COMMISSIONER LETZ: Just that the comment, 4 that this is -- or through funds of the Texas Department 5 of Agriculture. 6 COMMISSIONER REEVES: That's correct. 7 COMMISSIONER LETZ: So this is not County 8 funds; it's a statewide program. And they understand 9 the problem that we are faced statewide with hogs, and 10 is helping fund at the local level. 11 COMMISSIONER REEVES: And in November Roy 12 Walston will be conducting some educational sessions 13 once again, and that is being funded through TDA. 14 COMMISSIONER LETZ: Sam wants to know when 15 he can start start collecting tails. 16 COMMISSIONER REEVES: He can. 17 COMMISSIONER LETZ: Now? 18 COMMISSIONER REEVES: Uh-huh. 19 JUDGE POLLARD: All right. Those in favor 20 of the motion signify by raising your right hands. 21 Three zero, unanimous. It passes. 22 Item 1.24 consider, discuss and take 23 appropriate action to authorize the Kerr County auditor 24 to prepare an audit of the Kerr County Emergency Service 25 District No. 1, when the records become available. 90 1 Commissioner Reeves. 2 COMMISSIONER REEVES: Yes. The agenda item 3 speaks for itself. The Ingram Voluntary Fire Department 4 serves a portion of Precinct 4 and a portion of Precinct 5 1, move for approval, if the audit is needed. 6 COMMISSIONER BALDWIN: Second. 7 COMMISSIONER LETZ: Second. 8 JUDGE POLLARD: Been moved by Commissioner 9 Reeves and seconded by Commissioner Letz, that the Kerr 10 County Auditor prepare an audit of the Kerr County 11 Emergency Services District No. 2(sic) when the records 12 become available. Is there any further discussion or 13 comment? Those in favor of the motion signify by 14 raising their right hands. It's three zero, unanimous. 15 It passes. 16 Item 1.25 consider, discuss and take 17 appropriate action to authorize the Kerr County Auditor 18 to prepare an audit of the Kerr County Emergency Service 19 District Number 2, when the records become available. 20 Mr. Reeves. 21 COMMISSIONER REEVES: Yes, Sir. This 22 pertains the same as the previous agenda item, except 23 VFD number two services is Mountain Home volunteer fire 24 department. I would like to make this motion as the 25 agenda item if an audit it is needed according to law. 91 1 It may not be needed, as their debt may have been 2 retired. And therefore, they would not be required to, 3 but if needed I'd like to authorize the Auditor to 4 perform such services. And that's my motion. 5 COMMISSIONER BALDWIN: Second. 6 JUDGE POLLARD: Okay. Been moved by 7 Commissioner Reeves, and seconded by Commissioner 8 Baldwin to recommend the Kerr County Auditor to prepare 9 an audit of the Kerr County Emergency Services District 10 number 2 when the records become available. Is there 11 any further discussion? 12 COMMISSIONER REEVES: If needed. 13 JUDGE POLLARD: If needed. Any further 14 discussion? If none, those in favor of the motion 15 signify by raising your right hands. It's three zero, 16 it passes. 17 Item 1.26, this is an informational item 18 regarding the jail population. Sheriff Hierholzer. 19 SHERIFF HIERHOLZER: Good morning, 20 gentlemen. 21 JUDGE POLLARD: Good morning. 22 COMMISSIONER LETZ: Good morning. 23 SHERIFF HIERHOLZER: I think y'all have a 24 backup on this. What that backup is is our court list 25 for September the 28th. The one that we put this out to 92 1 all three of the courts each week. And we send them a 2 new list. And I'm getting concerned, because such as 3 right now I've got a hundred and 90 -- between a hundred 4 and 95 and two hundred inmates. We've got ten in Burnet 5 County and they've been there for over a week that we're 6 paying daily cost for, and we're continued to have to 7 pay it. 8 JUDGE POLLARD: 50 dollars a day. 9 SHERIFF HIERHOLZER: No, Burnet County is 35 10 a day, but that's 35 a day, not counting the 11 transporting back and forth, not counting any medical 12 prescriptions or any of that. We're already having 13 those expenses to add up, and I don't even know what 14 those will be at this point. In house it cost us about 15 40 dollars a day, forty-four dollars a day. And if you 16 look at those, and you look the at number of individuals 17 that we've had in jail for over 100, over 200, over 300 18 and one or two even over a thousand days, that the cases 19 have not gone to Court yet. That one individual at over 20 a thousand days that's cost us over 40 thousand dollars 21 out of my budget if you look at it. 22 Years ago we all got together and we tried 23 to cut down the number of courts -- or number of 24 counties our two District Courts were serving and we did 25 a good job. All the judges were involved, everybody 93 1 else. In January we lose Kendall County out of that. 2 So we're down to, you know, a lot less counties than 3 what we used to have, which was ten total. Now there's 4 only going to be four, counting us twice you might say. 5 But it's gotten out of hand. I don't know if it's the 6 Michael Morton Act, or if it is the fact that in my 7 opinion our Court's are letting the defense attorneys 8 run the system, and if the defense attorney doesn't want 9 to be on the docket, he's not, and I'll give you a good 10 example of this, and I'm not throwing stones at Heather, 11 but this is County Court at Law. 12 MRS. STEBBINS: I'll catch them. 13 SHERIFF HIERHOLZER: If you look at the list 14 on here that gives you County Court at Law, it's the 15 last two pages in -- well, it's the last two pages in 16 y'all's packet. On that list is a number of inmates 17 that were there. You know how many of those inmates 18 went to Court that next court day? One. One inmate. 19 If something's not done, I'm afraid that it's going to 20 break this County, and its sure going to break my 21 budget. I don't know what we do, okay. But I think 22 y'all need to be aware of it, because I've never seen it 23 this bad in the history of this County. And with the 24 way it's going, when we get finished with this addition 25 in a year and a half if we don't do something it'll be 94 1 full just by bringing the number of inmates back that 2 we're going to be housing out of County. 3 JUDGE POLLARD: Be moving for a new jail 4 after five years. 5 SHERIFF HIERHOLZER: It will be a miracle to 6 last that. I understand that one of our courts that we 7 send them the list, they send the list out to the 8 defense attorneys. If the Court doesn't hear back from 9 the defense attorney, then they don't put them on the 10 court docket. That's letting the defense attorneys run 11 the system. I understand the defense attorneys, and 12 we -- you know best thing would be to believe it or not 13 if we had a bunch more defense attorneys. So that they 14 didn't have clients in every county around, and Court's 15 all the different days, I dressed like this because I 16 spent this morning testifying in Gillespie County in an 17 attempted capital murder trial. And so I understand 18 that it ties up all that stuff, but some of this is 19 ridiculous in my opinion, and I don't know what we do. 20 But it's going to -- I think last year I checked with 21 the Auditor's office, this last budget year we spent 22 right at six hundred thousand dollars in Court appointed 23 attorney fees on criminal cases. That's not added into 24 all this. We're spending right now if you look at -- if 25 you portion out my budget, and what the jail budget is, 95 1 okay, it's costing us over seven thousand dollars a day 2 to house inmates in our jail. That's what's coming out 3 of our budget, because of the number of inmates and the 4 number of days they're spending there. 5 COMMISSIONER LETZ: Is there -- just a 6 question to either probably to Heather or to Judge 7 Pollard, we don't pay much for the indigent defense 8 attorneys. Isn't there a special rate they get that's 9 lower than the normal. 10 MRS. STEBBINS: 70 dollars. 11 SHERIFF HIERHOLZER: Minimum of 70 for 12 misdemeanors and minimum of 75 for felonies. 13 COMMISSIONER LETZ: Is there -- and when I 14 look at the list and going through it, I mean, and just 15 several like Brett Ferguson is representing an awful lot 16 of people. I don't know Brett Ferguson, but I'm 17 wondering if we -- may be cheaper for us to pay more, or 18 is there a way that we can get an incentive if you get 19 them out of jail in a certain number of days you get 20 paid a certain rate. Is there something we can do to 21 get attorney's to move quicker? 22 SHERIFF HIERHOLZER: We've looked at times 23 of creating a public defender's office, where there's a 24 flat fee. I think that's something the County seriously 25 needs to look at. I know it would be a lot more 96 1 expensive setting it up, it would probably cost over a 2 million just the first year to get it set up and 3 everything with the attorneys that are involved. But 4 there are grants to help. Counties do that, okay. And 5 hopefully that way it would move cases a lot faster. 6 You know the Michael Morton Act has hurt us 7 all. There's no doubt none of us I don't think what 8 those effects would be until now. And I'll be honest, I 9 don't know how much of it Michael Morton Act, or how 10 much of it is an excuse from defense attorneys to keep 11 it going, okay, I don't know. I don't know. I don't 12 want to think that way, but I know the explosion in 13 population has been unreal. 14 COMMISSIONER LETZ: I asked one question I 15 didn't get an answer. 16 SHERIFF HIERHOLZER: Well, it's going to be 17 a public defender is what you gotta do. 18 JUDGE POLLARD: Well, let me tell you it's 19 well known that defense lawyers' delay is usually in 20 favor of the defendant, okay. They delay a long time 21 and witnesses move away or die or whatever, so that 22 encourages them to delay that. So you got that working. 23 And Heather, what do you got to say about it? 24 MRS. STEBBINS: I know he wasn't casting 25 stones at me, I just wanted to defend myself a little 97 1 bit. Many of the people who are on the list who have 2 misdemeanors also have felonies. And so for us in our 3 office, we have no -- defense attorneys don't want to 4 plead them to their misdemeanors before they go to their 5 felony cases, and so we have to wait on those, and we 6 work real closely to work with Sylvia trying to get 7 folks out as soon as we can. 8 SHERIFF HIERHOLZER: And the flip side of 9 that coin is they also don't want to deal with their 10 felonies until they dealt with their misdemeanors, okay. 11 Now, you're saying misdemeanors before felonies -- it 12 goes back and forth, both ways. And it may be they've 13 also got a parole violation okay, or probation 14 violation. So what happens is it's a stalemate until 15 the person pretty well sits and serves any sentence he 16 could have served even though he hasn't been found 17 guilty yet, okay. Because he's just going to sit there 18 because none of the courts want to get them taken care 19 of, and none of the attorneys do because they're afraid 20 if he pleads to the misdemeanor it will affect that 21 felony charge, or if he pleads to the felony it could 22 affect the misdemeanor. It's just a vicious cycle, but 23 we're all paying for it. 24 COMMISSIONER LETZ and this doesn't account 25 for all of the people that are walking around on the 98 1 street that have court dates. 2 SHERIFF HIERHOLZER: That's right. 3 COMMISSIONER LETZ: That's probably 4 thousands right now, which are trying to if it into the 5 system as well. 6 SHERIFF HIERHOLZER: I just don't know what 7 to do, you know. Everybody says we're moving faster, 8 but I'm -- and we're doing more cases, but I'll let 9 y'all be the Judge how many jury trials we have in this 10 courthouse. 11 JUDGE POLLARD: Any way to manage if we got 12 felony and misdemeanors, why some thought to maybe even 13 just dismissing the misdemeanors, and worry about the 14 felonies, or what do you think about something like 15 that? 16 MRS. STEBBINS: I don't think that's a good 17 way to deal with cases in my office. 18 JUDGE POLLARD: Okay. 19 SHERIFF HIERHOLZER: I will say this -- 20 MRS. STEBBINS: I'm sorry. 21 SHERIFF HIERHOLZER: -- kind of standing up 22 for her again. Politics starts to playing in, okay. 23 And then you start looking at a prosecutor and said how 24 many dismissals does that prosecutor of. 25 MRS. STEBBINS: I don't want to be standing 99 1 in front of the -- 2 SHERIFF HIERHOLZER: And it's a vicious 3 cycle. 4 MRS. STEBBINS: -- tax payers saying I 5 dismissed a ton of DWI's and a man gets out on a felony 6 possession of controlled substance or manufacture and 7 delivery, and I've dismissed DWI's and he's out and 8 kills somebody next year. 9 SHERIFF HIERHOLZER: I don't know what we do 10 though. 11 COMMISSIONER LETZ: Is the hourly rate that 12 we're paying part of the problem? I mean if we have so 13 many attorneys on so many cases it's not going to make 14 any difference? 15 MRS. STEBBINS: I don't know. I don't know 16 the answer. It has been this way since I got in office, 17 at least this is what I've seen, and I don't know the 18 answer. I do know that we have a dwindling number of 19 attorneys willing to accept court-appointed cases, and 20 so it's this way in County Court at Law for me for what 21 I deal with in County Court at Law, and our Juvenile 22 Court. So you just have a small pool of folks to call 23 and say, can you accept a court appointment today. And 24 I know that Mary Lou works real hard everyday in our 25 court when we have court to make sure if they request a 100 1 court appointed attorney, she makes sure that they 2 qualify; if they don't they can either deal with their 3 case that day, and we see them come back around to us 4 that day, or they get appointed an attorney that day 5 and they'll come talk to us that day there. So I don't 6 know the answer. 7 JUDGE POLLARD: It's also well known that if 8 the lawyer has a lot of cases pending, represent a lot 9 of different people, he can't be put to trial on more 10 than one case at a time. And so that's a built-in 11 excuse for him to pick a case and go to trial, and let 12 25 other cases that he has, that's a good excuse. 13 COMMISSIONER LETZ: But if we could get a 14 bigger pool of attorneys if it takes paying more, it 15 might be cheaper in the long run. 16 JUDGE POLLARD: I don't know if that list 17 includes a lot of lawyers being paid at 70 dollars an 18 hour out of that. Maybe they're private hire. 19 MRS. STEBBINS: I don't know either. I 20 don't know the answer. 21 COMMISSIONER BALDWIN: Well, I remember a 22 couple years ago we had a meeting upstairs with all the 23 lawyers. And I still think that the idea of having a 24 prosecutor's office countywide is the route to go. 25 COMMISSIONER REEVES: The prosecutor, 101 1 Commissioner, or -- 2 COMMISSIONER BALDWIN: I'm sorry, public 3 defender. Public defender's office. And it would be -- 4 it would be expensive to start up just like anything 5 else that happens around here, but I think in the long 6 run, I can see that as a workable deal. 7 Now, we had the meeting, a lot -- most 8 attorneys in town showed up, and we had a long visit, 9 and there was some that actually agreed with it, and 10 some -- there were some mashing of teeth. So we walk 11 out the door and say thank you for coming, we'll see you 12 guys next year when we have this same bitch, and you 13 know it's just one of those things, that if it's up to 14 the Commissioners' Court to establish something like 15 that, we need to bite the bullet and establish it. 16 JUDGE POLLARD: Would it help, Heather, do 17 you think that -- 18 MRS. STEBBINS: I don't know if I'm the 19 right person to ask, because I think that I came into 20 office at the tail end of that conversation. 21 COMMISSIONER BALDWIN: Yeah, you did. 22 MRS. STEBBINS: And the pool of attorneys 23 may kind of gone like this after that conversation. I 24 don't know. I've not looked into it enough to know 25 whether or not that's the answer. It's probably worth 102 1 looking at, and I think it's worth looking at what other 2 counties do to pay, if they pay -- 3 COMMISSIONER BALDWIN: You know, when we had 4 the little court running out at jail, I know there's 5 still some activity out there, and I know it was on a 6 regular basis. And you had these people come in there 7 once or twice a day, and your mother was a -- that's 8 what that was. It was just a mini court like what we're 9 talking about. And if you do that countywide, I mean I 10 can see how you run these people through here. But 11 having a person in jail 1009 days that's unacceptable. 12 SHERIFF HIERHOLZER: Yeah, I agree. And he 13 was just found incompetent. So now he's on a six-month 14 waiting list to go to Vernon and he'll come back. So 15 nothing has been accomplished at all. 16 COMMISSIONER BALDWIN: Zero. 17 SHERIFF HIERHOLZER: Now the thing is the 18 defense attorneys when you talk to them, they'll tell 19 you that the bonds are set too high. 20 COMMISSIONER BALDWIN: Exactly. 21 SHERIFF HIERHOLZER: Set lower bonds and we 22 won't have this issue. Everyone you talk to, the judges 23 say, well I can't force the prosecutor to prepare for 24 more than one case at a time. And that may be too; I 25 don't necessarily disagree with any of the arguments. 103 1 But all we're getting is the arguments from every 2 different side, you know, and the defense attorney he 3 will say, of course, about the bonds, or the Michael 4 Morton act or whatever. The prosecutor will say I can 5 only prepare for one case at a time. You know I've made 6 my offers, they're the ones dragging their feet, the 7 defense attorney is. And you know, I'm just -- I throw 8 up my hands, because there's nothing I can do. 9 COMMISSIONER BALDWIN: I'd like to play that 10 game, too. Is it Commissioners' Court, is that one of 11 our duties to set something up and fix this? 12 SHERIFF HIERHOLZER: No, I don't think it 13 is. 14 COMMISSIONER BALDWIN: I'm going to say no 15 either. But somebody needs to do it. 16 SHERIFF HIERHOLZER: That's where I'm at. 17 We're at the point that I feel it's critical, and it is 18 costing this County an exorbitant amount of money. 19 JUDGE POLLARD: And it's not just this 20 county, it's statewide, isn't it? 21 SHERIFF HIERHOLZER: It may be statewide, 22 but I think we're, you know -- 23 COMMISSIONER LETZ: I think it's a good task 24 for Commissioner Precinct 1 to look into and find some 25 compatible counties. 104 1 COMMISSIONER BALDWIN: Until January. 2 COMMISSIONER LETZ: January first. 3 COMMISSIONER BALDWIN: I agree with you. 4 COMMISSIONER LETZ: And look at it and it's 5 a good way to get your feet wet. 6 COMMISSIONER BALDWIN: My office will be 7 there January 1. 8 COMMISSIONER LETZ: I do think we need to 9 look at it, because I think we had that meeting up in 10 the jury room. We oughta do it again. That was 11 probably three years ago. 12 JUDGE POLLARD: They're probably ten or less 13 lawyers that even handle criminal matters, private pay 14 or not. 15 COMMISSIONER LETZ: And that's making it the 16 pool shrinking, it's going to become more and more of a 17 reason to do a public defender. Because you can't get 18 the attorneys, you definitely can't move the problem. 19 I'm not sure you can totally get rid of the outside, 20 even if you have a public defender, I mean you're 21 probably going to need some. But it would be very 22 interesting to try to find some counties in the 50 to a 23 hundred thousand population that have tried the public 24 defender and see how it's worked. 25 MRS. DOSS: Burnet County has a public 105 1 defender. 2 COMMISSIONER LETZ: See how it's working and 3 see what it costs to set it up. But make a big note, 4 Commissioner, and say, Harley, call Burnet County about 5 a public defender. 6 COMMISSIONER BALDWIN: Or call him and tell 7 him to read the paper tomorrow. 8 SHERIFF HIERHOLZER: Thank you, gentlemen. 9 COMMISSIONER BALDWIN: That's how it's done, 10 that's how it works. 11 JUDGE POLLARD: All right, thanks Sheriff. 12 COMMISSIONER BALDWIN: Rusty, you get that 13 figured out you let us know. 14 SHERIFF HIERHOLZER: I've been scratching my 15 head with it for years. 16 JUDGE POLLARD: Item 1.27 consider, discuss 17 and take appropriate action regarding crime victims 18 coordinator applications and position. That's to go 19 into executive session. 20 COMMISSIONER LETZ: We may be able to handle 21 it in open. I mean I don't know what y'all want to do. 22 JUDGE POLLARD: I'm in agreement. 23 COMMISSIONER LETZ: I have a stack of, I 24 believe, 14 resumes that the HR Department has given me 25 as their liaison, and we need to figure out what to do 106 1 with them. What kind of process we're going to use. I 2 glanced through them. We have one from Arkansas, and a 3 whole bunch that look very qualified. 4 JUDGE POLLARD: I suggest that you and HR 5 director as a committee go through and evaluate them and 6 come back with recommendation. 7 COMMISSIONER LETZ: Of -- 8 COMMISSIONER BALDWIN: Come back with five. 9 How many did you have? 10 COMMISSIONER LETZ: 14. 11 COMMISSIONER BALDWIN: Come back with five 12 and let the whole court do it. 13 COMMISSIONER LETZ: Okay, will do. 14 JUDGE POLLARD: Is that a motion to do that? 15 COMMISSIONER BALDWIN: If it's necessary of 16 course it is. 17 JUDGE POLLARD: All right, you made the 18 motion? 19 COMMISSIONER BALDWIN: I did. 20 JUDGE POLLARD: And you seconded it? 21 COMMISSIONER REEVES: I'll second it. 22 JUDGE POLLARD: Okay. Motion made be 23 Commissioner Baldwin, seconded by Commissioner Reeves, 24 that Commissioner Letz and the HR director as a 25 committee will go through the 14 applications, and 107 1 narrow it down to what they consider to be just five, 2 and then come to Commissioners' Court for action to be 3 taken on it at that time. Is that a fair statement? 4 COMMISSIONER BALDWIN: Do you know when you 5 would do that. 6 COMMISSIONER LETZ: By our next meeting. 7 JUDGE POLLARD: All right. Is there any 8 further discussion or comment? If not, those in favor 9 of the motion signify by raising your right hands. It's 10 three zero, unanimous. 11 1.28 consider, discuss and take appropriate 12 action on pending and possible litigation. Do you have 13 something today, Heather? 14 MRS. STEBBINS: Yes, I do. Two something's. 15 JUDGE POLLARD: All right. Let's pay the 16 bills and all that first. 17 COMMISSIONER BALDWIN: I move we pay the 18 bills. 19 COMMISSIONER LETZ: Second. 20 JUDGE POLLARD: Been moved by Commissioner 21 Baldwin and seconded by Commissioner Letz that we pay 22 the bills. Is there any further discussion, comment or 23 questions? If not, those in favor signify by raising 24 your right hands. It's three zero, unanimous. It 25 passes. 108 1 Budget amendments 4.2. Are there any? 2 MRS. DOSS: Yes. Yes, Sir, we have 3 three -- four. 4 JUDGE POLLARD: Four. 5 COMMISSIONER REEVES: And are those being 6 taken from the fiscal budget that just ended September 7 30th, or we already amending our current budget? 8 MRS. DOSS: No. Actually we have one, if 9 you look at the next page, we have one that is in the 10 current budget already. And then we have four that are 11 going back to the prior year, or to 15-'16. 12 COMMISSIONER LETZ: Move for approval. 13 COMMISSIONER REEVES: Second. 14 JUDGE POLLARD: Been moved by Commissioner 15 Letz, seconded by Commissioner Reeves to approve the 16 four budget amendments as presented. Is there any 17 further comment or discussion? There being none, those 18 in favor signify by raising your right hands. It's 19 three zero, unanimous. That passes. 20 Late bills 4.3. 21 COMMISSIONER BALDWIN: James has a question. 22 MR. ROBLES: We had four for the prior year, 23 we had one for the current year. 24 MRS. DOSS: It was on the second page. 25 COMMISSIONER LETZ: Okay. Move for approval 109 1 of the one for the current year as well. 2 COMMISSIONER REEVES: Second. 3 JUDGE POLLARD: Been moved by Commissioner 4 Letz, and and seconded by Commissioner Reeves for 5 approval of the one for the current year budget 6 amendment. Is there any further discussion? 7 COMMISSIONER LETZ: It's one of Rusty's. I 8 just want to point that out. 9 SHERIFF HIERHOLZER: Is that the -- 10 MRS. DOSS: It was liability insurance. 11 JUDGE POLLARD: All right, those in favor of 12 the motion signify by raising their right hands. It's 13 three zero, unanimous. It passes. 14 Late bills. 15 MRS. DOSS: Yes, we have a few late bills. 16 COMMISSIONER LETZ: I move to approve the 17 late bills. 18 JUDGE POLLARD: Commissioner Letz moves to 19 approve the late bills as presented, is there a second? 20 COMMISSIONER REEVES: Second. 21 JUDGE POLLARD: Seconded by Commissioner 22 Reeves. Any further comment or discussion or questions? 23 If not, all in favor raise your right hands. It's three 24 zero, unanimous, it passes. 25 4.4 approve and accept monthly reports. 110 1 COMMISSIONER REEVES: Yes, Sir. You know 2 unless otherwise indicated all reports are for the month 3 ending September 30, 2016. J.P. Precinct 3 monthly 4 report, Constable Precinct 1 monthly report, Constable 5 Precinct Number 4 monthly report, J.P. Precinct 1 6 monthly report. I have a constable out of precinct 7 number -- do we know which one that is? It's without a 8 precinct number. 9 COMMISSIONER BALDWIN: Is there a name on 10 it. 11 COMMISSIONER REEVES: Let me -- Precinct 2. 12 Constable Precinct 2 monthly report. District Clerk 13 monthly report, County Clerk's monthly report, 14 Environmental Health monthly report, Animal Services, 15 monthly report, Texas Nuisance Abatement Program 16 quarterly report July to September, 2016, J.P. Precinct 17 Number 2 monthly report, and payroll approval for the 18 month ending September, 2016. 19 Move to accept reports as presented and sign 20 as needed. 21 COMMISSIONER LETZ: Second. 22 JUDGE POLLARD: Been moved by Commissioner 23 Reeves, and seconded by Commissioner Letz that the 24 monthly reports be accepted as presented and sign as 25 required. Is there any first time discussion? There 111 1 being none, those in favor signify by raising your right 2 hand. It's three zero, unanimous, that passes. 3 Auditor's reports. 4 MRS. DOSS: None, Sir. 5 JUDGE POLLARD: None. All right. 6 Reports from -- 5.1 reports from 7 commissioners liaison committee assignments? Anyone? 8 COMMISSIONER LETZ: Yes. Commissioner 9 Reeves and I met with bidders for the doors, the big 10 sliding doors at the AG barn, and we had one company 11 show up, Huser Construction, and met with them and they 12 will be submitting a bid, I believe. Hopefully they 13 will be. 14 And the other informational item, I guess I 15 can talk about that. 16 JUDGE POLLARD: Yeah. 17 COMMISSIONER LETZ: The Judge has asked me 18 to get involved a little bit with HM -- what do you call 19 that outfit that I'm getting involved with? Or trying 20 to, it's Mr. Loveless who's on the board at the State 21 Hospital -- 22 JUDGE POLLARD: It's Joe Lovelace. 23 COMMISSIONER LETZ: Or Lovelace. Any way he 24 went to the Judge asked if -- they would like to get 25 something worked out between the County and the State 112 1 Hospital. 2 JUDGE POLLARD: Correction, it's MHDD; not 3 the State Hospital, it's separate entities. 4 COMMISSIONER LETZ: I mean MHDD, MHDD. And 5 I've agreed to visit with them and see if we can work 6 out some compromise that would be beneficial to both 7 that organization and -- 8 JUDGE POLLARD: By way of explanation I'm a 9 member of the Board of Directors of the MHDD. And I'm 10 also here on the Commissioners Court so I have an 11 obvious conflict of interest. And all I can do is 12 nothing. I have to shut up and back up and say nothing 13 and take no position. And at the last board meeting for 14 MHDD, I left the room when they discussed it, but after 15 the meeting was over apparently they appointed the vice 16 chairman Joe Lovelace, L-O-V-E-L-A-C-E, as the person to 17 come forward and try to work something out with the 18 County because there was no communication going on 19 between the two entities, because I'm dead in the water. 20 I can't -- I'm an obstruction to any communication 21 because I've got this conflict. So we need somebody to 22 work on this in the County and came to me, and said who 23 do I contact at the County to initiate this? So I took 24 it upon myself to ask Commissioner Letz if he would do 25 that, and he said he has graciously consented to do so. 113 1 And that's the story. 2 COMMISSIONER LETZ: I'll be visiting with 3 the Sheriff and County Attorney to get a little bit more 4 background, because I've kind of -- I know about it, but 5 I haven't gotten real involved in the details, but now 6 I'm about to it looks like. 7 JUDGE POLLARD: It all has to do about 8 transportation of patients by the Sheriff's Office from 9 MHDD to further locations, if necessary. 10 COMMISSIONER LETZ: Anyway, I just wanted to 11 let the Court know. 12 JUDGE POLLARD: All right. So that will be 13 discussed in closed session probably at a later time, as 14 soon as Mr. Letz gets involved in that. 15 All right, is there anything else from 16 elected officials? 17 COMMISSIONER LETZ: Sheriff. 18 SHERIFF HIERHOLZER: Just real quick, as you 19 saw with Huser they are moving forward, saw their first 20 bill. They had set the first Tuesday of every month 21 10 a.m. out there at their trailer out at the jail, it 22 will been their meeting to go over the building and the 23 progress, just like y'all did with the AG barn. 24 I have notified Mr. Reeves and Commissioner 25 Moser, both being my liaisons of those meetings, and I 114 1 guess we're really starting to get off the ground. And 2 we've got a lot of dirt moved and now there starting 3 with cutting the plumbing lines and all that for the 4 foundation so they can get ready. That's where they 5 are. 6 JUDGE POLLARD: All right. Anybody else? 7 MRS. LANTZ: We have our health fair coming 8 up Thursday, the 13th, so flu shots will be available. 9 COMMISSIONER BALDWIN: Flu shots. 10 MRS. LANTZ: One to four. 11 JUDGE POLLARD: I had a doctor appointments 12 with recently and he said hey, have you had your flu 13 shot and he went wham, so I've got mine, okay. 14 Anybody else, anything? 15 All right, 5.3 reports from boards, 16 commissions and committees. Anyone? 17 City, County joint projects or operations 18 reports. Only to say that we had several examples of 19 the County working with the City very well here that 20 occurred during this agenda, the meeting today. 21 All right, any others? If there are none 22 then we're going to go into closed session. 23 (EXECUTIVE SESSION.) 24 JUDGE POLLARD: All right, all right, we're 25 back in open session now. Is there any action? 115 1 COMMISSIONER REEVES: Maybe we oughta go 2 back to -- is it what I'm thinking it is? 3 MS. ALFORD: Yes, the stock law election. 4 COMMISSIONER REEVES: Could we go back to 5 elected officials reports or something, so it'll be on 6 the agenda. 7 MS. ALFORD: A Mr. Tom Bryant came to me 8 about the stock law election, and he has the election 9 code that says only freeholders are supposed to vote on 10 the stock law. I was not aware of that, and it's on 11 every ballot that everybody in Kerr County's going to 12 vote on. And I don't know how to handle what we're 13 going to do, or where we got -- I got miss -- 14 COMMISSIONER BALDWIN: What does freeholders 15 mean? 16 MS. ALFORD: Landowners in Kerr County. 17 COMMISSIONER BALDWIN: Oh, okay. So other 18 people voted? 19 MS. ALFORD: Anybody -- like if you live in 20 an apartment or rent a house or something, and they're 21 registered voters, that's who I have it on everybody's 22 ballot, because I included it with the general ballot. 23 COMMISSIONER LETZ: Rusty made a comment 24 that I brought that up out here at break, I said that I 25 thought only freeholders -- originally only freeholders 116 1 voted on it. I read that stock law. He said that the 2 way it is being worded that didn't have to be there. 3 Now, where he got that -- 4 COMMISSIONER REEVES: How does this ballot 5 read? 6 MS. ALFORD: I'll have to get it to tell you 7 exactly how it reads. 8 COMMISSIONER LETZ: I know it's a little bit 9 convoluted, and it just vote no for both of them is what 10 I understand. 11 MRS. STEBBINS: When we -- well, Elsa did 12 all of the research and prepared the ballot language, 13 and so I haven't looked at it today. I mean the last 14 time I looked at it was when I came before the Court, so 15 I have slept since then. So I can't give you really any 16 good advice. 17 COMMISSIONER LETZ: I think Heather needs to 18 verify that it's okay. Because I was under the 19 impression, and this is from what Rusty said, that it 20 was worded this way, and it's acceptable under the 21 current on the way it's being word is acceptable to do 22 it this way even though the original language when it 23 was done did require freeholders only. 24 MS. ALFORD: And my other question is when 25 we did this back in March or April, we put it in the 117 1 newspaper, did we put it in the West Kerr? Because 2 that's another question that we didn't, I guess, notify 3 everybody in the smallest paper. 4 MRS. MOUSER: We did. 5 COMMISSIONER LETZ: I'm thinking that you 6 only have to notify it with a paper with general 7 circulation. 8 MS. ALFORD: Exactly, that's the way my 9 understanding is. 10 COMMISSIONER LETZ: Did this person not want 11 to do it? 12 MS. ALFORD: He spoke to you Commissioner 13 Reeves? 14 COMMISSIONER REEVES: He called me Sunday 15 with his question and I said well I'll e-mail the County 16 Attorney, and have her get ahold of you. I said we'll 17 be in Court all day Tuesday. He walked in right towards 18 the end of the session, I'm not sure if he's for open 19 range or against it. I think he's wanting to continue 20 open range, and it's really surprises me that it's 21 coming up. He called once before when we first started, 22 and Heather and I talked briefly, no it's proper to do 23 it this way. And I hadn't heard back from him until 24 Sunday. 25 COMMISSIONER LETZ: Is it legal and 118 1 appropriate and/or appropriate or legal to put an 2 informational spot on each polling place to explain this 3 a little bit? Because evidently the language is 4 ^ so ^ on archaic. 5 MRS. STEBBINS: It's weird. 6 JUDGE POLLARD: The sheriff has put out a 7 little public notice thing like that and gave me a copy 8 of it and does simplify it and he's given it to all the 9 media and it's a pretty good form. 10 COMMISSIONER LETZ: I wonder if we could 11 have something like that even blown up a little bit at 12 the polling places to explain what it means -- what a 13 vote yes means, what a vote no means. 14 JUDGE POLLARD: Yeah. 15 MS. ALFORD: I have what Rusty's presented 16 me and I haven't put it in all the mail ballots, because 17 didn't receive it until last week but I have been 18 putting it in the mail ballots we've been mailing out 19 since then, and I will -- I have posted it on the web 20 page, and I will post it at the polling places and that, 21 too. I don't know that it needs to be broader than what 22 Rusty has explained it to be. 23 COMMISSIONER LETZ: Rusty's done a lot of 24 work on it, maybe he can get back with Heather. 25 MRS. STEBBINS: I wonder if -- Rusty's 119 1 letter gives an opinion about what he's going to vote, 2 so I don't know if having that at the polling places is 3 too persuasive them to try to, you know -- 4 COMMISSIONER LETZ: Or distributed. 5 MRS. STEBBINS: Right, that's true. 6 MS. ALFORD: I just put it in the mail 7 ballots because we were getting so many questions on it 8 that I thought that would help the voters to -- 9 MRS. STEBBINS: So maybe we get Rusty to 10 revise it just to say here's my explanation and not give 11 his opinion about his vote, and then get those from here 12 forward in the mail maybe. Because I think his opinion 13 on it, it's going to affect how people vote and that 14 makes me a little bit uncomfortable. 15 COMMISSIONER LETZ: Whatever that's going to 16 be sent out be read by you. 17 MRS. STEBBINS: Right. 18 COMMISSIONER LETZ: It can be worded -- it 19 could be factual and explain the significance of it. 20 MRS. STEBBINS: And so long as it's with the 21 ballots or at the polling places, I think that changes 22 things. I mean if it's just him that sends out letters 23 through the media -- 24 COMMISSIONER LETZ: Because we can't 25 advocate a position. 120 1 COMMISSIONER BALDWIN: Have people already 2 voted? 3 MS. ALFORD: Yes. 4 COMMISSIONER BALDWIN: So what do you do 5 about that? 6 MS. ALFORD: I don't know. That's another 7 question. I don't know how to handle this, because he 8 has spoke to Secretary State's office, about like 9 whatever notice I need to get, if we put it in the 10 paper, I'm not sure what notice he's talking about. 11 Because the notice of the election goes in Thursday's 12 paper, the West Kerr, that's where we put all our 13 notices in. And that, and I included it in the notice 14 of election for precinct officers, general election, 15 presidential, headwaters, Harper ISD, Hunt ISD and the 16 stock law. 17 COMMISSIONER REEVES: How long do you think 18 before you can find out some information about that? 19 MS. ALFORD: Oh, an hour probably. 20 COMMISSIONER REEVES: Why would you say it's 21 not an action item, so we could recess at least until we 22 know an answer to it. 23 COMMISSIONER LETZ: Well, I mean, just 24 communicate. I don't think we really want to do it in 25 an meeting, that kind of open meeting. 121 1 COMMISSIONER REEVES: Get it to Heather. 2 COMMISSIONER LETZ: Heather look at it and 3 we she can respond back to Commissioners. 4 MRS. STEBBINS: Sure. 5 COMMISSIONER REEVES: And will you go ahead 6 and call him, please. 7 MS. ALFORD: Please. 8 MRS. STEBBINS: I don't have any answers for 9 him. 10 COMMISSIONER LETZ: But my recollection is 11 that this was done in May, about, as an agenda item. I 12 know the Judge had it on the agenda to call for the 13 election. I think it was May, June, somewhere in that. 14 It was quite awhile ago. 15 COMMISSIONER REEVES: And it did come in 16 that it was a -- it had to be at a regular election, I 17 thought. 18 MRS. STEBBINS: Yes. 19 COMMISSIONER LETZ: Had to be at a regular 20 election and had to be a certain amount of time, I mean 21 there was as reason put it on the agenda when he did. 22 MRS. STEBBINS: That's correct. 23 COMMISSIONER REEVES: And he did ask me and 24 I replied that it was brought up by petition, you know. 25 There was a group of people that signed a petition from 122 1 Ingram. 2 COMMISSIONER BALDWIN: Is that the guy in 3 the white hair and cowboy hat? I believe you can take 4 him. I think you can. 5 COMMISSIONER REEVES: No, I know I can't. 6 COMMISSIONER BALDWIN: Why, I don't get it. 7 COMMISSIONER REEVES: He's a retired fire 8 fighter, he's a big man. Let's get off record. 9 JUDGE POLLARD: Is that all the business? 10 COMMISSIONER LETZ: Yeah. 11 JUDGE POLLARD: If so we're adjourned. 12 Thank you. 13 * * * * * * 14 15 16 17 18 19 20 21 22 23 24 25 123 1 STATE OF TEXAS * 2 COUNTY OF KERR * 3 I, DEBRA ELLEN GIFFORD, Certified Shorthand 4 Reporter in and for the State of Texas and Official 5 Reporter for Kerr County Commissioners' Court, do hereby 6 certify that the above and foregoing pages contain and 7 comprise a true and correct transcription of the 8 proceedings had in the above-entitled Commissioners' 9 Court Regular Meeting. 10 Dated this the 7th day of November, A.D. 11 2016. 12 13 /s/DEBRA ELLEN GIFFORD Certified Shorthand Reporter 14 No. 953 Expiration Date 12/31/2016 15 * * * * * * 16 17 18 19 20 21 22 23 24 25