1 1 2 3 KERR COUNTY COMMISSIONERS' COURT 4 Regular Session 5 Tuesday, December 27, 2016 6 9:00 a.m. 7 Commissioners' Courtroom 8 Kerr County Courthouse 9 Kerrville, Texas 78028 10 11 12 13 14 15 16 17 18 19 20 21 22 23 PRESENT: H. A. "BUSTER" BALDWIN, Commissioner Pct. 1 TOM MOSER, Commissioner Pct. 2 24 JONATHAN LETZ, Commissioner Pct. 3 BOB REEVES, Commissioner Pct. 4 25 2 1 I-N-D-E-X 2 NO. PAGE 3 *** Commissioners' Comments. 5 4 1.2 Consider, discuss and take appropriate 6 action to approve Bonds of Elected Officials 5 and other officials requiring Bonds. 6 1.3 Consider, discuss and take appropriate 9 action to reappoint Robert Neuman to the 7 Kerr 911 Board of Directors. 8 1.4 Consider, discuss and take appropriate 10 action to appoint/reappoint members of 9 the Kerr County ESD #1. 10 1.5 Consider, discuss and take appropriate 11 action to appoint/reappoint members of 11 the Kerr County ESD #2. 12 1.7 Consider, discuss and take appropriate 11 action regarding update on construction 13 of new maintenance office and discussion of items still to be completed. 14 1.6 Consider, discuss and take appropriate 15 15 action to appoint/reappoint members to the Kerr County Historical Commission; 16 terms to begin effective January 1, 2017. 17 1.14 Consider, discuss and take appropriate 19 action regarding letter received from 18 TxDOT regarding possible surplus property located on the northwest corner of SH 16 19 and G Street West Intersection in Kerrville, Texas. 20 1.15 Consider, discuss and take appropriate 21 21 action regarding converting county facilities to LED lighting. 22 1.9 Consider, discuss and take appropriate 33 23 action regarding the Kerr County Flood Warning System grant application, 24 Interlocal Agreement and budget. 25 3 1 I-N-D-E-X 2 NO. PAGE 3 1.13 Consider, discuss and take appropriate 44 action to adopt resolution to designate 4 management/consulting service providers for the Hazard Mitigation Fund Project 5 for application preparation and project implementation. 6 1.9 Consider, discuss and take appropriate 51 7 action regarding the Kerr County Flood Warning System grant application, 8 Interlocal Agreement and budget. 9 1.13 Consider, discuss and take appropriate 53 action to adopt resolution to designate 10 management/consulting service providers for the Hazard Mitigation Fund Project 11 for application preparation and project implementation. 12 1.10 Consider, discuss and take appropriate 53 13 action to adopt a resolution designating an administration service provider and an 14 engineering service provider for the 2017-2018 Texas CDBG Community Development 15 Fund for both application and implementation services. 16 1.11 Consider, discuss and take appropriate 59 17 action to designate a grant administrator for application preparation and project 18 implementation for a project funded by the CEDAP funds under the Department of 19 Agriculture for 2017. 20 1.12 Consider, discuss and take appropriate 61 action to approve holding a Public Hearing 21 on January 11, 2017 as part of the 2017-18 CDBG application cycle. 22 1.16 Consider, discuss and take appropriate 64 23 action regarding converting county facilities to LED lighting. 24 4.1 Pay bills. 66 25 4.2 Budget Amendments. 66 4 1 I-N-D-E-X 2 NO. PAGE 3 4.3 Late Bills. 66 4 4.4 Approve and accept Monthly Reports. 66 5 4.5 Auditor Reports. 67 6 5.1 Reports from Commissioners/Liaison 67 Committee Assignments as per attachment. 7 5.2 Reports from Elected Officials/Department 70 8 Heads. 9 5.3 Reports from Boards, Commissions and 71 Committees. 10 a). City/County Joint Projects or Operations Reports. 11 b). Other. 12 *** Adjournment. 73 13 * * * * * * 14 15 16 17 18 19 20 21 22 23 24 25 5 1 COMMISSIONER BALDWIN: Good morning, ladies 2 and gentlemen. This is Commissioners' Court, and it's 3 9 a.m., December 27th, 2016. We're in the Kerr County 4 Courthouse in the Commissioners' courtroom. I'd like to 5 have the record reflect that the County Judge is not in 6 attendance at this time. 7 Our first item on the agenda is the prayer 8 and the Pledge of Allegiance, and my good friend from 9 the western end of the County is going to do those 10 honors for us. 11 (Prayer and Pledge of Allegiance.) 12 COMMISSIONER BALDWIN: At this point we ask 13 if there's any citizen in the audience that needs to 14 come forth and provide any information to the 15 Commissioners' Court, you're welcome to do that, and 16 this is for issues that are not on the agenda, so if you 17 want to come forward and talk about just about anything, 18 can't borrow any money from us, but just about anything 19 outside of that, you're welcome to come forward at this 20 time. 21 Seeing no one let's go into our second part, 22 the comments from the Commissioners' Court, and I don't 23 have any comments. Number 2. 24 COMMISSIONER MOSER: Thank you. I was 25 unofficially informed that Kerr County now has redundant 6 1 telephone system, fully, okay. The only way we would 2 not have service is for two lines to be cut at the same 3 time, and that did happen this past year, okay. One in 4 the morning, one in the afternoon. One in Bandera, one 5 on Interstate 10. So it can happen again, but other 6 than that, so that was unofficial, so I think at next 7 Commissioners' Court we'll recognize that officially, 8 and thank those who did that for us. Okay, that's all I 9 have. 10 COMMISSIONER BALDWIN: Super. Number 3. 11 COMMISSIONER LETZ: Nothing, Sir. 12 COMMISSIONER BALDWIN: Number 4. 13 COMMISSIONER REEVES: Nothing, Sir. 14 COMMISSIONER BALDWIN: If there's nothing 15 more to come out of this Court, we'll go into our 16 regular agenda. And I understand that item 1.1 is going 17 to be passed until a little later in the day, possibly. 18 MRS. GRINSTEAD: I think until next meeting 19 is the way I understood. 20 COMMISSIONER BALDWIN: Okay. Well, if she 21 shows up before we leave -- if she shows up after we 22 leave -- 23 MRS. GRINSTEAD: Next meeting. 24 COMMISSIONER BALDWIN: Yeah, next meeting. 25 Okay, item number 2 consider, discuss and take 7 1 appropriate action to approve bonds of elected officials 2 and other officials requiring bonds. County Clerk 3 Bolin. 4 MRS. REBECCA BOLIN: Good morning. So far, 5 I've got three bonds for people who are starting new 6 terms January first. I've got the tax assessor, 7 constable for Precinct 1, and constable for Precinct 2. 8 Just asking that those be approved. 9 COMMISSIONER BALDWIN: Okay. 10 COMMISSIONER LETZ: I move for -- 11 COMMISSIONER MOSER: Have all the other's 12 been approved? 13 MRS. REBECCA BOLIN: They will be approved 14 by January first. 15 COMMISSIONER BALDWIN: Okay. Good. Good 16 for you. Obviously we need a motion to approve if -- 17 COMMISSIONER MOSER: But there's none 18 pending? 19 MRS. REBECCA BOLIN: That's correct. 20 COMMISSIONER BALDWIN: Okay. Let's see, 21 Constable 1 -- say them again, please. 22 MRS. REBECCA BOLIN: Tax assessor, constable 23 3 and Constable 1. 24 COMMISSIONER MOSER: So move. 25 COMMISSIONER LETZ: Second. 8 1 COMMISSIONER BALDWIN: We have a motion and 2 a second. Any further discussion? 3 COMMISSIONER LETZ: Just curious, where are 4 the rest of them? 5 MRS. REBECCA BOLIN: I have not received 6 them yet. 7 COMMISSIONER LETZ: Are they with the 8 bonding company? 9 SHERIFF HIERHOLZER: (Moving head in 10 affirmative manner.) 11 COMMISSIONER LETZ: The Sheriff's nodding 12 yes. 13 SHERIFF HIERHOLZER: Some of us. I know 14 myself and the constable 4 have gotten receipt numbers, 15 but the bonding company, the surety company was saying 16 that they weren't sending the bond until they got the 17 payment from the County, and the payment was done a week 18 ago last Friday, so we're still waiting to receive them 19 in the mail. 20 MRS. DOSS: I'll check on them today. 21 COMMISSIONER MOSER: That was my question, 22 Becky, where do we stand with everybody's? 23 MRS. REBECCA BOLIN: And each elected 24 official is in charge of their own bond. They just come 25 to me. Once they've received them to be approved by the 9 1 Court and filed in my office. 2 MRS. DOSS: And we're paying Constable 3 3 today. It's being sent out. 4 MRS. GRINSTEAD: It has been paid. It's 5 been paid for 1, 2 and 3, but it's the same situation as 6 the Sheriff. 7 SHERIFF HIERHOLZER: Just waiting. 8 MRS. GRINSTEAD: I'll just have to follow 9 up. 10 MRS. DOSS: I'll check on it today so we 11 make sure and have them on the first. 12 COMMISSIONER LETZ: Because it will kind of 13 cause a problem on the first if they're not in hand. 14 MRS. DOSS: I'll call them. 15 COMMISSIONER BALDWIN: We have a motion and 16 second. All in favor raise your right hand. Motion 17 passes, thank you. 18 Item number 3 consider, discuss and take 19 appropriate action to reappoint Robert Neuman to the 20 Kerr 911 board of directors. Commissioner Baldwin. Oh, 21 that's me. Our friend Rob Neuman has been serving out 22 there for a couple of terms, my memory says, I'm not 23 sure, but he's a great guy, great servant, and excellent 24 mapping guy, if anybody needs any help from him. So I 25 move for approval of Robert Neuman to be reappointed to 10 1 the Kerr 911 board of directors. 2 COMMISSIONER REEVES: Second. 3 COMMISSIONER BALDWIN: And there's a second. 4 All in favor raise your right hand. Motion carries, 5 thank you. 6 Item number 4 consider, discuss and take 7 appropriate action to appoint/reappoint members to the 8 Kerr County ESD Number 1. Commissioner Reeves. 9 COMMISSIONER REEVES: Yes, Sir. Thank you. 10 ESD Number 1 is one of the taxing authorities that funds 11 Ingram Volunteer Fire Department. I've discussed the 12 names with Commissioner Number 1 since that department 13 is located partly in his precinct. The names for 14 approval is to reappoint Manuel Benavides Junior, and a 15 new member to replace a long-time outgoing member who's 16 retiring, the retiring member is Donald Oehler, and the 17 new member is John Priour. I move for approval of these 18 names. 19 COMMISSIONER BALDWIN: We have a motion. Is 20 there a second? 21 COMMISSIONER LETZ: Second. 22 COMMISSIONER BALDWIN: And a second. Is 23 there any further discussion on this issue? All in 24 favor raise your right hand. It passes four zero. 25 Thank you. 11 1 Number 5 consider, discuss and take 2 appropriate action to appoint or reappoint members of 3 the Kerr County ESD Number 2. Commissioner Reeves. 4 COMMISSIONER REEVES: Yes, Sir. This is the 5 Mountain Home Volunteer Fire Department taxing 6 authority. Both members will be reappointed to two year 7 terms, Ken Edwards and Jan Reeve, and that's R-E-E-V-E, 8 in lieu of how my name's spelled, just for the record. 9 I move to reappoint these two members to ESD Number 2. 10 COMMISSIONER BALDWIN: Do we have a second? 11 COMMISSIONER LETZ: Second. 12 COMMISSIONER BALDWIN: We have a second, and 13 is there any further discussion? All in favor raise 14 your right hand. Four-O vote, thank you. 15 Item number 7 consider, discuss and take 16 appropriate action regarding update on construction 17 of -- 18 COMMISSIONER MOSER: Pardon me, that's 9:15, 19 and it's not 9:15 yet. 20 COMMISSIONER LETZ: Not 7. 21 MR. BOLLIER: 6 is. 22 COMMISSIONER MOSER: Sorry. I apologize. 23 COMMISSIONER BALDWIN: Your apology's 24 accepted. Don't let it happen again. 25 Consider, discuss and take appropriate 12 1 action regarding update on construction of new 2 maintenance office and discussion of items still to be 3 completed. Commissioner Reeves and Mr. Bollier. 4 MR. BOLLIER: Yes, Sir. Thank you, Sir. 5 Good morning to everyone. I have put together a little 6 spread sheet here for the Court, and it shows what's 7 already been paid, and what's been paid and work in 8 progress. Just to update this sheet, we're down here 9 where it says work in progress it says AC 35 hundred 10 dollars, that has already been paid, okay. 11 MRS. DOSS: Actually it's paid today. It's 12 in the agenda today. 13 MR. BOLLIER: It's in the agenda today, 14 okay. And on the bottom where you see what is needed, 15 plumbing, finish the electricity, paint, flooring and 16 countertop. To finish the total project, I was going to 17 ask for $9,041.58 more. I can do without the flooring 18 until next year's budget, which will help that number a 19 lot because it will knock it back to 6,041.58. We are 20 still waiting on the doors, the metal doors, and the 21 metal closure for the two ends to get -- to be done. 22 I'm not real sure when Danny's going to start. He said 23 it may be this week or next week so I'm just waiting on 24 that. But I would like -- I am asking the Court for 25 more money. 13 1 COMMISSIONER BALDWIN: Commissioner Reeves. 2 COMMISSIONER REEVES: Yes. I asked Tim to 3 put this on the agenda just to bring the Court up, and 4 to hear everybody's thoughts on the shortfall. I don't 5 believe it was Mr. Bollier's total fault that we're 6 coming in below budget -- or above the budget. I think 7 it was just a number that we'd estimated, and once all 8 the costs came in, I'm in agreement to remove the floor 9 covering, there's already a slab there, that we could 10 get through one more year. 11 My question is where do we have the money in 12 other items that we could complete the construction and 13 perhaps the Auditor could let us know. 14 MRS. DOSS: The first thing I would think of 15 is contingency. I mean we could take it out of other 16 items in Tim's budget, but so early in the year I'm a 17 little uncomfortable doing that. Because last year we 18 were pretty tight in Tim's budget. And we don't know 19 what's going to happen the rest of the year either, 20 so -- 21 COMMISSIONER MOSER: So these, Tim -- or I'm 22 sorry, Bob -- 23 COMMISSIONER REEVES: Well, what I was going 24 to say is as we got into this construction with a 25 building we were totally unfamiliar with, it kind of 14 1 increased the cost a little bit on that. It concerns me 2 on being over budget but yet I don't think any of the 3 requests are extravagant. 4 COMMISSIONER MOSER: So, Tim, to kind of put 5 it in context, how much of the facility you use, and 6 what you absolutely have to have. 7 MR. BOLLIER: Well, I absolutely have to 8 have the plumbing, Sir. And I absolutely have to have 9 the electricity because that's inside the office area. 10 I cut out the electrical part that we were going to put 11 out in the shop area and stuff for later. We can use it 12 the way it is. And the paint, I will have to have 13 paint. The countertop, I put 150 bucks there because 14 we're going to try to build that ourself. So I can -- 15 the only thing I can do without right now at this time, 16 Sir, is the flooring. 17 COMMISSIONER MOSER: Okay. 18 COMMISSIONER LETZ: What do we have in 19 contingency, Brenda? 20 MRS. DOSS: A hundred and 25 thousand. 21 COMMISSIONER LETZ: Was any of this, you and 22 I talked awhile back about the permit because it was in 23 the city limits. Was any of this driven by 24 requirements? 25 MR. BOLLIER: Well we -- some of it is 15 1 driven by that. 2 COMMISSIONER LETZ: Plus some additional 3 work that we're required to do to be in compliance with 4 City Code. 5 MR. BOLLIER: Yes, Sir. 6 COMMISSIONER LETZ: I move that we approve 7 the amount of $6,041.58 to come from the contingency 8 fund. 9 COMMISSIONER REEVES: I'll second it. 10 COMMISSIONER BALDWIN: Have a motion and a 11 second. Any further discussion? All in favor raise 12 right hand. Four-O vote. Thank you very much. 13 MR. BOLLIER: Thank you, Sir. 14 COMMISSIONER BALDWIN: Thank you. I have 15 9:15. 16 COMMISSIONER MOSER: Bingo. 17 COMMISSIONER BALDWIN: Item number 6. 18 Consider, discuss and take appropriate action to 19 appoint/reappoint members of the Kerr County Historical 20 Commission, terms to begin effective January 1, 2017, 21 and that is me that does that. I'm going to read into 22 the record the new members and once all this is 23 compiled, the way I understand it, once this is compiled 24 with the present members and then these two members in 25 January, the entire thing is sent to Austin to the 16 1 historical commission for the State. 2 You have the list of new members there, and 3 the second person has dropped out for personal reasons, 4 and so here are the list of ones that we're going to 5 approve today hopefully. Jo Snider Rhoades, Carolyn 6 Tuttle, Clifford F. Tuttle, Junior, Raymond Hardy, and 7 Martha H. Pollard. And I move that we approve that list 8 to go as members of the Historical Commission of Kerr 9 County. 10 COMMISSIONER MOSER: Second that. 11 COMMISSIONER BALDWIN: We have a second. 12 Any further discussion? All in favor raise your right 13 hand. Four-O vote, thank you. 14 Item 1.8, the renewal of the Air Evac and 15 all of those things that we're going to drop until 16 later. 17 COMMISSIONER REEVES: The contracts for both 18 services have not arrived yet, so we will -- Mrs. Lantz 19 is asking to move the meeting or to move this item to 20 January 9th. 21 COMMISSIONER BALDWIN: Do you need to say 22 something? 23 MS. STEWART: Sure. 24 COMMISSIONER BALDWIN: I cannot believe 25 this. Please forgive me for not -- I know better. 17 1 MS. STEWART: I'm substituting for Julie. 2 I'm not as pretty but I'm -- 3 COMMISSIONER BALDWIN: We're going back to 4 item 1.6 now the historical commission. 5 MS. STEWART: Right, right, right. I would 6 like to introduce our new members who are present. It's 7 Carolyn and Cliff Tuttle. And they're from -- he's a 8 native Houstonian, but she's from elsewhere, but they 9 have been living in Edwards County and had a ranch there 10 and now moved to Kerrville, and now they have a historic 11 home here, and they're going to be very active members 12 of the commission. 13 COMMISSIONER BALDWIN: Fantastic, great. 14 MS. STEWART: So we're very pleased. We 15 also -- Jo Gail Snider Rhoades is -- well, no she's 16 really from Van Horn, but she got here when she was 17 nine. 18 COMMISSIONER BALDWIN: I see. 19 MS. STEWART: And her claim to fame is she 20 graduated from Tivy with me, so that makes her very 21 important. She's also DRT, DAR, 0300 from 1821 in 22 Texas, Texas ranger and pioneers of Texas. So she's 23 more historic than the rest of us. We are very proud 24 that Raymond Hardy has agreed to be on the commission. 25 And his -- he's born and raised Kerrvillian, he -- wait, 18 1 let me find him. He's very, very historic. As a matter 2 of fact he's the most -- he's better than Jo Gail. 3 COMMISSIONER MOSER: You say he's historic. 4 MS. STEWART: Yes, he is. Wait until I tell 5 ya. Well, he's been on lots of boards. The Raphael 6 clinic, and the Salvation Army and the Red Cross, and 7 then so on and so forth, but his real claim to fame is 8 his great grandfather Jake was captured by the Indians 9 when he was a child in East Kerr County. No one else 10 here can claim that. 11 COMMISSIONER BALDWIN: That's true. 12 MS. STEWART: So we are -- we are just 13 thrilled that he's joining us. And the strangest one is 14 Marty Pollard. She's born and raised here, and a Tivy 15 graduate, and she has -- somebody told me she had a 16 connection to the commission, but I can't remember what 17 it is. 18 COMMISSIONER BALDWIN: I think she has a 19 younger brother that's County Judge. 20 MS. STEWART: You sure he's not older? So 21 we thank you very much. 22 COMMISSIONER BALDWIN: Mr. Tuttle, there are 23 Kerrville Tuttles -- 24 MS. STEWART: Oh, he's a Commissioner in 25 Edwards County. I forgot to tell you. 19 1 MR. TUTTLE: I was. 2 COMMISSIONER BALDWIN: God bless you. How 3 long you been out? 4 MR. TUTTLE: We moved here September of last 5 year from Edwards County. 6 COMMISSIONER BALDWIN: Well, I'm glad you're 7 here, Sir. I remember the name Tuttle's being around 8 here forever. It seems like a Mountain Home fellow, I'm 9 not sure. 10 COMMISSIONER MOSER: It seems like as part 11 of the historical effort we could have some little 12 segment of former County Commissioners. Wow, I don't 13 know who would be in that. 14 MS. STEWART: Well, I can think of two that 15 would be coming up, yeah. 16 COMMISSIONER BALDWIN: Thank you very much 17 for joining forces with us. And thank you so much. Did 18 we get her name? 19 MS. STEWART: Mary Leigh Jobes Stewart. 20 COMMISSIONER BALDWIN: That's John Jobes' 21 sister. 22 MS. STEWART: Hush. Thank you very much. 23 COMMISSIONER BALDWIN: Thank you so much. 24 Item 1.14 consider, discuss and take 25 appropriate action regarding the letter received from 20 1 TxDOT regarding possible surplus property located on the 2 northwest corner of State Highway 16 and G Street West 3 intersection in Kerrville, Texas. That's put on by 4 Judge Pollard because of receiving a letter from TxDOT 5 wanting to know if we want to buy a piece of property. 6 I don't see -- 7 COMMISSIONER REEVES: I don't see any 8 action. 9 COMMISSIONER BALDWIN: Y'all are not jumping 10 up and down. 11 COMMISSIONER REEVES: It's located in the 12 City. I don't see any need. 13 COMMISSIONER MOSER: It's a funny little 14 triangular strip as I read the map. I would move that 15 we not take any action on that. 16 COMMISSIONER BALDWIN: Just don't take any 17 action. 18 COMMISSIONER MOSER: Just don't take any 19 action. 20 COMMISSIONER BALDWIN: Yeah, just don't take 21 any action. We'll play like it never happened. 22 COMMISSIONER LETZ: Just for the record, I 23 believe Road and Bridge, Kelly Hoffer sent in a e-mail 24 as well as Road & Bridge had no interest in that 25 property. 21 1 COMMISSIONER BALDWIN: All right. Good. 2 Okay, thank you. 3 Item 1.15 consider discuss and take 4 appropriate action regarding converting county 5 facilities to LED lighting. Mr. Moser, do you want to 6 go into executive session? 7 COMMISSIONER MOSER: Well, it may not have 8 to be in executive session, let me ask the County 9 Attorney. What I'd like to do is we received four 10 proposals, they were evaluated by a committee, and what 11 I would like to do is to take the next step of taking 12 the top two and without naming them right now, and I 13 don't -- can I do that in -- not in executive session, 14 but just have a discussion with the four and about the 15 four or -- 16 MRS. STEBBINS: Yes, you can do it in open 17 session, unless you are talking about the items that you 18 want to negotiate and you want to do it in executive 19 session. 20 COMMISSIONER MOSER: Yeah, no, I'm not going 21 to talk about negotiations. 22 MRS. STEBBINS: Okay. 23 COMMISSIONER MOSER: Based on the ranking of 24 the committee that we had, the top two were E3, and 25 MHSC. So I would like to then enter into discussion 22 1 with those two companies, okay, with the specific 2 project, and that is the converting the existing part of 3 the jail -- the existing part of the jail to LED, and so 4 that's going to require a contractor to do that with us, 5 in addition to the contractors on the jail. So this is 6 taking the next step of saying okay, we want to enter 7 into a discussion with those two -- two contractors. So 8 I move that we do that, if that requires a motion to do 9 so. 10 COMMISSIONER BALDWIN: I would think it 11 would. 12 COMMISSIONER MOSER: I move that we enter 13 into a discussion with E3 and MHSC on converting the LED 14 of the current lighting in the County to LED with a 15 specific application of the current lighting in the 16 jail. 17 MRS. STEBBINS: I have a question. 18 COMMISSIONER MOSER: Okay, sure. 19 MRS. STEBBINS: I don't have the language of 20 the RFP in front of me, but did it give an entire 21 project? 22 COMMISSIONER REEVES: That's my question. 23 MRS. STEBBINS: And say all or parts of of 24 this? 25 COMMISSIONER MOSER: It did not; it just 23 1 said -- it just said we would -- we would work with the 2 contractor in the conversion. It did not have a 3 commitment or obligation or anything like that. 4 MRS. STEBBINS: Because my concern is that 5 if it's changing the focus of the project, we might have 6 to -- 7 COMMISSIONER MOSER: It does not. But let 8 me make that motion contingent upon approval by the 9 County Attorney, okay. 10 COMMISSIONER REEVES: Do you think it would 11 not be better to allow the County Attorney to review it 12 first and we take this up in a couple of weeks? 13 COMMISSIONER MOSER: I don't have any 14 problem with that. I don't think that's -- well, I'm 15 trying to get with -- let me ask the Sheriff that, if we 16 hold off on this sitting down with the architect and the 17 contractors, Sheriff, until the next Commissioner Court, 18 is that okay schedule wise? 19 SHERIFF HIERHOLZER: Well, I have no idea 20 what Huser's, the contractor on the jail expansion, 21 schedule is. But I'm kind of in agreement, we just have 22 to make sure it fits in with our RFP that you've done 23 plus we get into the deal that the jail may be covered 24 under a separate money fund under the bond, and it may 25 require a whole separate one. I don't know. I didn't 24 1 get into y'all's deal on the RFP, so I don't know. I'm 2 just concerned there. 3 MRS. STEBBINS: I feel like it changes the 4 scope of the RFP, without it being right in front of me, 5 but my guts say we may have to reevaluate. 6 COMMISSIONER MOSER: Well, I'd still like to 7 do it contingent on your approval. That way we can 8 begin talking to these two potential contractors in 9 concert with the others. Just because we don't want to 10 miss an opportunity there, because that construction is 11 moving fast and there's plans that need to be made out 12 at the jail. 13 COMMISSIONER LETZ: I guess, and I'm -- I 14 haven't been in a lot of the loop at the jail. Rusty, 15 the new part of the jail has LED lighting? 16 SHERIFF HIERHOLZER: All the new 17 construction will have LED lighting. Now, they were 18 given a couple -- they were given a proposal that we had 19 gotten a long time ago that I gave to them just on 20 accompanying the cost on doing all that. I don't know 21 what part of it they put out for bid, or if they're 22 going to have the same company do the LED conversion in 23 the old jail, but it's something I think I'd given 24 Commissioner Moser all of them e-mail addresses or phone 25 numbers to talk to, and it probably -- it may be 25 1 something we want to sit down with all the players, the 2 jail architect, Huser and everyone, and figure out the 3 game plan for the conversion of the old jail. I don't 4 know whether it does, or is or isn't covered in the RFP 5 that y'all sent out. 6 COMMISSIONER LETZ: I guess my question is, 7 it would seem to me that we would want the same 8 contractor to do the new and the old so we don't have a 9 second kind of another person or contractor in the jail, 10 and then have -- 11 SHERIFF HIERHOLZER: We need to look at that 12 because the other issue -- I don't have a problem doing 13 it, but a lot of that conversion is going to have to be 14 done, I got a feeling, with the electricity off in those 15 parts. And will probably have to be done during that 16 time period that we actually evacuate the jail, which 17 would put more on the current contractor of the jail 18 since he's under a 90 day limit on how long that 19 evacuation of the jail is going to be until he starts 20 having other consequences in his contract, because of 21 the time frame. So I just -- I really think we need to 22 sit down with all the players in the expansion and visit 23 with that. It may have to be a whole separate deal, or 24 it may be able to have already been covered under all 25 the bidding that went out for the jail expansion. 26 1 COMMISSIONER MOSER: Right. Because you 2 recall the proposals that we have for is much -- not 3 only implementation but the technical requirements of 4 the types of lighting, you know, some of them you 5 replace -- you replace fixtures, some of them you 6 replace just the bulbs, others you keep the ballast, 7 because most of it was for fluorescent lighting. So 8 it's bringing one of those contractors in to to provide 9 that expertise to us, the one that we think is best in 10 looking at these, that is step one, okay, before we look 11 at other parts of the County. 12 COMMISSIONER LETZ: Wouldn't it make more 13 sense to do a change order under the contract with Huser 14 than to hire another contractor? 15 COMMISSIONER MOSER: Well, this is -- this 16 is not an obligation, and that's the thing that we look 17 at with the County Attorney, we're not obligated to 18 purchase anything with this, and all it's doing is a 19 contractor that we can work with in the conversion. 20 COMMISSIONER LETZ: Yeah, but it's not our 21 job. If we do a change order it's Huser's job to do all 22 this and we need to step out of the whole picture. 23 COMMISSIONER MOSER: Okay. But here's what 24 we're hoping to do with the existing jail, okay, 25 assuming that their funds -- that there are sufficient 27 1 funds in what we already have in the bond to convert the 2 existing jail to LED, okay, that would be -- that's the 3 objective, okay. And to make that conversion, we need 4 to have somebody that's expert in that to help us in 5 what the optimal way to convert that facility. 6 COMMISSIONER LETZ: It's Huser's 7 responsibility; not ours. 8 COMMISSIONER MOSER: But we're going to own 9 it for the rest of the time, okay. And I think from 10 what we've learned in listening to all these people that 11 came in, and said that there's LED lighting and there's 12 LED lighting, okay. And there's ways to implement that, 13 and I don't think any -- and we had Charlie Hastings and 14 myself and KPUB participate in that, it's not a straight 15 forward thing and we don't have the technical expertise, 16 we don't have the electricians, and I don't know that -- 17 we can sit and listen to what Huser or somebody has to 18 say, but I think it's good to have somebody representing 19 the county's best interest long term of how to do that. 20 COMMISSIONER BALDWIN: Commissioner, why 21 don't you put a motion on the table and let's see how 22 this works. 23 COMMISSIONER MOSER: I just did already. 24 COMMISSIONER BALDWIN: Well, let me have it 25 again. Did that include -- 28 1 COMMISSIONER MOSER: Contingent on approval 2 by -- 3 COMMISSIONER BALDWIN: That's enough. 4 COMMISSIONER MOSER: Right. 5 COMMISSIONER BALDWIN: So is there a second 6 to that motion? 7 COMMISSIONER LETZ: I'm not clear what we're 8 trying to do. 9 COMMISSIONER MOSER: What we're trying to do 10 is select -- down select from four to two of the 11 contractors that we got proposals on, of how to 12 convert -- the methods of how to convert existing 13 lighting in the County facilities to LED. 14 COMMISSIONER REEVES: And I feel by naming 15 it with the jail, we could possibly -- and I'm not 16 practicing law, Counselor -- 17 MRS. STEBBINS: Thank you. 18 COMMISSIONER REEVES: -- be getting into a 19 mess with the contract we have with the construction 20 manager at risk, I believe is what Huser's called, 21 because their job is to redo the jail. Now, I feel by 22 stepping over that and bringing in other people over our 23 architects, over the engineers that have done the jail, 24 and over our construction manager at risk, then it's 25 like okay, yeah you're building the jail, but if we 29 1 decide to do something, we're just going to step around 2 you. I agree with you, that's Huser's job if we want to 3 change it, because he's under contract, so we need to 4 talk to Huser, we need to talk to our architects, and we 5 need to talk to the engineers building the jail before 6 we go any farther. 7 COMMISSIONER MOSER: Let me correct 8 something. I think you guys misunderstand me. This is 9 not to give them the responsibility. Think about this 10 contractor, that LED contractor is a consultant to us, 11 okay. He will -- that contractor will not -- that 12 entity will not be responsible for that. They will be 13 sitting down with looking at that conversion okay, with 14 Huser. Huser's got the full responsibility. It does 15 not do that at all. It is to let this person be our 16 technical guidance or technical advisor on the 17 conversion of current lighting going to LED. It is not 18 for them to have the responsibility. That's the 19 difference. 20 SHERIFF HIERHOLZER: If I can make -- 21 MRS. STEBBINS: The RFP wasn't that. 22 SHERIFF HIERHOLZER: The first Tuesday of 23 every month is our meeting out there at the construction 24 site with Huser and with architect to discuss any of the 25 issues that we have about the construction. And I would 30 1 suggest this part of this, I thought originally the RFP 2 was just for other facilities; not the jail. 3 COMMISSIONER MOSER: No. It was for -- the 4 RFP -- 5 SHERIFF HIERHOLZER: But what I -- 6 regardless, what I would like to recommend is that this 7 part of it all gets tabled until the next meeting that 8 we have, our first Tuesday of the month meeting with 9 Huser and the architect, and we sit down and discuss the 10 existing lighting in the current jail, and what path 11 Huser's, since they are construction manager at risk, 12 would like the County to take in either consulting with 13 somebody, or let them handle it. I'm sure they've 14 constructed enough things with LED lighting. And they 15 could have a jail expert on hand that's helping with the 16 construction of the jail. 17 COMMISSIONER MOSER: Okay. All I was trying 18 to do was in that meeting have some -- is to have some 19 expertise with us representing the county's long term 20 interest, okay, and that is ownership of it, and credits 21 that we get from KPUB, etc., etc. 22 SHERIFF HIERHOLZER: And I think architect 23 as the County hired him and the contract does all of 24 that and then our construction manager at risk and their 25 consultant. I think we all have that insight. 31 1 COMMISSIONER MOSER: We could have none of 2 these people participate next week with the thing. I 3 was hoping to have one or two of them there, okay, with 4 the architect and so forth. 5 COMMISSIONER REEVES: I don't think we need 6 to have them here. Let's talk to our construction 7 manager at risk, what he feels. I feel like we'll be 8 violating some contract language if we start bringing 9 people in. 10 MRS. STEBBINS: And that's not what the RFP 11 was for. Proposals from businesses interested in an LED 12 retrofit project for various facilities owned by Kerr 13 County in Kerrville, Texas. And what you're saying is 14 you want them as an adviser and not doing the project. 15 And I just I think that changes the scope of what we 16 requested. 17 COMMISSIONER MOSER: I don't agree with you, 18 okay. It does not change the scope. Because we were 19 not asking for to convert all of the lighting in Kerr 20 County. We said there's a potential and we might want 21 to do it in phases, and what we're going to do is choose 22 the company that could best help us do that, okay. And 23 so the jail is a prime target, the existing jail is a 24 prime target for conversion. So I don't have any 25 problem. 32 1 SHERIFF HIERHOLZER: The jail is a major 2 one, I agree. So I've probably got the highest electric 3 bill of any facility in the County. So I agree it's 4 major. But I think the jail future expansion and 5 current needs to be separated out from any of the RFP of 6 any of the lighting for the rest of the County 7 facilities, because it is under -- whether it's 8 renovations in the old jail, or whether it's the 9 expansion of the new jail, is all under the construction 10 manager that the County chose and they're the ones that 11 are bidding all the new stuff, all the renovating stuff, 12 all the other stuff in that jail. And I think they need 13 to be in charge of it. 14 COMMISSIONER MOSER: Absolutely a hundred 15 percent agree. I'll make a couple points we'll get off 16 this presiding official. I think we have shown like a 17 potential of 75 thousand dollars in savings per year, 18 okay. Of that potential 75 thousand dollars in savings 19 per year, half of it comes from the existing jail. 20 There's about 37 thousand or something like that on the 21 existing jail. And so the RFP was not to choose a 22 contractor to convert anything, it was to choose a 23 contractor by with which we may convert some or none, 24 okay. But using them is our -- is our implementing arm 25 if we so choose to do it. 33 1 COMMISSIONER BALDWIN: Mr. Moser, let me get 2 in here. There's a motion on the table, is there a 3 second? 4 All right, that issue's dead. You want to 5 make another motion? 6 COMMISSIONER MOSER: No. I think what we'll 7 do is just do exactly like what Rusty said. We'll sit 8 down with them and come back the next meeting. 9 COMMISSIONER BALDWIN: Thank you. Thank you 10 very much. Going to back to item 1.19(sic) consider, 11 discuss take appropriate action regarding the Kerr 12 County Flood Warning System grant application, 13 Interlocal Agreement and budget. Commissioner Moser, 14 Precinct number 2. 15 COMMISSIONER MOSER: This, too is not going 16 to be a black and white, on and off. We have -- we, 17 this community, being the County, the City, UGRA, the 18 City of Ingram, TxDOT looked at what we might do to 19 improve the Flood Warning System in the County. So far 20 what we've done is we had the joint meeting a couple of 21 weeks ago, and I would put that in the category we have 22 an intention, okay, of moving forward with the Flood 23 Warning System. With that intention we identified a 24 number of improvements to make at that meeting. I think 25 everybody in this -- sitting around this Commissioners' 34 1 Court were in attendance there as well as the city and 2 all the other entities. So this is to move this, where 3 we were the other day, forward. And what I am -- would 4 like to do and what I'm proposing here, is that the 5 County take the position that we will lead this effort, 6 as we did in the engineering study. And lead the effort 7 with using what we showed as potential improvements for 8 Flood Warning System, which were high water markers on 9 the roads, water depth gages at ten different locations, 10 and I think when we looked at that it was somewhere in 11 the neighborhood of 9 hundred thousand dollars of what 12 the potential cost would be. This is not asking for a 13 commitment from this Court to do that, but it's asking 14 for approval to go the next step with the other entities 15 in forming a -- establishing a scope of work, number 16 one, for the application for the FEMA related grant. 17 Number two, to establish an Interlocal 18 Agreement between the County and the other entities that 19 want to participate in that, and then to bring that -- 20 bring that back to this Court for approval at the next 21 Commissioners' Court, and for approval at the next one. 22 So this one is very simply say, we the County will 23 proceed with leading this effort for where these other 24 entities and to establish a working relationship and 25 agreement with the other entities to do this. And then 35 1 when we bring it back, we'll find out who's going to 2 participate to what extent, and to what the scope of the 3 project's going to be. 4 COMMISSIONER BALDWIN: Do you know how much 5 the grant -- how much money we're talking about when you 6 apply for the grant? 7 COMMISSIONER MOSER: I know what the 8 percentage is. The amount that we apply for is probably 9 going to be somewhere that we identified in that working 10 group meeting the other day, somewhere in the 11 neighborhood of 9 hundred thousand dollars. 12 COMMISSIONER BALDWIN: Okay. And then what 13 would be Kerr County's share? 14 COMMISSIONER MOSER: Kerr County's portion 15 of that, assuming we have the same participation, 40 16 percent County, 40 percent UGRA, 20 percent City, 17 assuming that, okay. Our portion of that would be ten 18 percent, so it would be about 90 thousand dollars. Not 19 in this year's budget, but in the next year's budget if 20 the grant application is approved. 21 So what we did at the joint meeting the 22 other day was identify what we have, what we could do to 23 improve it, and we laid out a straw man, if you will, of 24 those improvements that seemed to be okay, seemed to be 25 in agreement by everybody there. Now, that was not a 36 1 commitment by anybody. It's not a commitment by this 2 Court, or this County to proceed. This is just a 3 request to proceed with leadership in this with these 4 other entities, so that we can come back with a 5 commitment by the -- by the next meeting. 6 COMMISSIONER BALDWIN: You want to make a 7 motion? Let's see if we can get a motion and a second 8 and then discuss it. If we don't get a second there's 9 nothing to discuss. 10 COMMISSIONER MOSER: Okay. I make a motion 11 that the County take the lead in establishing a -- let 12 me say it different. I make a motion that the County 13 take the lead in applying for a grant for the flood 14 warning improvement system, and with that, it will 15 include a scope of work in the application and an 16 Interlocal Agreement between the County and other 17 entities within the County. That's the motion. 18 COMMISSIONER BALDWIN: Okay. Is there a 19 second? 20 COMMISSIONER LETZ: I'll second so I can 21 talk about it. 22 COMMISSIONER BALDWIN: Okay. 23 COMMISSIONER REEVES: If you didn't, I was. 24 COMMISSIONER BALDWIN: A motion and a 25 second. Is there any further discussion? 37 1 COMMISSIONER LETZ: My question is -- can 2 you refresh my memory when is the application -- the 3 grant application due? 4 COMMISSIONER MOSER: It's due January 20th. 5 And so what we have to do is we have to get all of -- 6 we have to prepare the application and prepare the 7 application, we have to know what we're applying for, 8 the scope of work, the amount, specifically, what we're 9 going to do to improve it, and who's going to 10 participate. 11 COMMISSIONER LETZ: So the motion goes to 12 authorize preparation of the application with the other 13 entities. 14 COMMISSIONER MOSER: Correct. 15 COMMISSIONER LETZ: And then the application 16 will come back on the 9th is our next meeting, on the 17 9th for approval? 18 COMMISSIONER MOSER: No, the application 19 will not. The application won't come back until -- 20 Betty, help me. It's probably not going to come back 21 until probably shortly before the 20th. 22 MS. COLLIER: According to how your 23 interlocal -- how many of your participants get on board 24 real quickly. We would have something to the Court for 25 final -- hopefully have something to the Court for final 38 1 numbers so you know what the final budget is. We're not 2 going to submit an application without y'all knowing 3 what the final budget is. Nobody would, but -- 4 COMMISSIONER MOSER: So what we'll do is the 5 next Commissioners' Court, come back with here's the 6 amount, here's the scope of work that's going to be 7 included in the application, okay. With the 8 authority -- with the authority to proceed with the 9 application, okay, and also will be an Interlocal 10 Agreement to approve between the County and the other 11 entities, and then with that then the application is 12 prepared. And the specific application we'll have to 13 come back to Court again before it's submitted on the 14 20th. So all this does is go the next step beyond yeah, 15 this sounds good, okay, it's our intention. This 16 proposal, this what I'm recommending, is we move to 17 the -- we intend to do this, okay. It's not a 18 commitment to submit the application, it's not a 19 commitment for us to fund it. 20 COMMISSIONER LETZ: It's an authorization to 21 create the Interlocal Agreement, scope of work and the 22 application. 23 COMMISSIONER MOSER: Right. Right. 24 COMMISSIONER REEVES: I notice we have some 25 of our members of the UGRA board here today, do they 39 1 have any comment on it as far as -- 2 MR. ALLEN: For the benefit of the audience 3 and the Court, and thank you, Commissioners for your 4 service. The tragedy that occurred down at Wimberly 5 Memorial Day a year ago -- I guess two years ago, 6 prompted some of us to start asking what kinds of 7 warning system was in place. And there's some warning 8 systems in place put together by a number of good people 9 through the years. There has been a either a lack of 10 coordination between the different systems that are 11 currently in place, and some of the systems are -- are 12 not fully operational. Some of their sensors are not 13 working and not feeding the information. So we came 14 together to try to see if we could improve the warning 15 system and prevent a tragedy like happened down in 16 Wimberly. That's where all this got started sometime 17 ago. And then we came across this opportunity to apply 18 for a grant, but the deadline is short term, and so we 19 gotta be moving quickly. Any questions I might answer 20 about that? 21 COMMISSIONER REEVES: From what I gather, 22 that your board feels very good about trying to move 23 forward with this. I know you can't speak from an 24 official vote. But just from what I gathered in the 25 workshop that y'all felt very good about proceeding with 40 1 this? 2 MR. ALLEN: Yes, Sir. Director Musgrove, 3 Wayne is here with me today, and I have not heard any 4 negative from -- haven't heard any negative from any of 5 the directors. Have you? 6 MR. MUSGROVE: No, Sir. Mr. Chairman, if I 7 might, I attended -- I'm also on the Blanco Guadalupe 8 land trust, and attended the Blanco Guadalupe Authority 9 meeting two weeks ago down in Seguin. They are very 10 interested in it. The chairman took me to the side when 11 he found out what we were trying to do and he said he 12 would love to know what was coming to see them down 13 river. And that's one thing they didn't have at the 14 Blanco tragedy, didn't know what was coming. And so our 15 board with the guidance and leadership, Chairman Allen, 16 we stand firmly ready to proceed. 17 COMMISSIONER MOSER: Let me see if I can 18 categorize it this way. Some months ago it was a 19 subject of interest, we went to Hayes County and we 20 learned, okay, we've had two meetings within this 21 community of all the entities involved, so that it was 22 purely an interest. Where we are now is should we go 23 beyond an interest, and we have an intent to apply for a 24 grant, that's an intent. It is not a commitment to 25 apply for a grant. 41 1 The next step would be to put together the 2 pieces of the application so we can commit to an 3 application. If approved -- if approved for the 4 application, then we would have to commit the funds to 5 do this. So it's really a four-step process. We're 6 only in step two of the process. 7 COMMISSIONER LETZ: I'm looking at Betty at 8 GrantWorks, if we get the application in, there's a long 9 time framework until we hear anything like six months. 10 MS. COLLIER: At least six months, at the 11 least six months yes, Sir. 12 COMMISSIONER LETZ: I think it would be -- 13 and I'm in favor of certainly proceeding at this point 14 and submitting the application. But I think there are 15 two other entities that really haven't been formally in 16 the discussions, being GBRA and TxDOT. Both of them 17 have current -- have the current system in place. 18 They're interested in what we're doing, whether they're 19 interested in paying for it or help pay for it, who 20 knows. But I think we need to have enough flexibility 21 in the copy scope of work to allow one of the entities, 22 whether it be the County or UGRA, or whoever to you know 23 have a second Interlocal and the other entities help pay 24 for it. 25 COMMISSIONER MOSER: Well, I think being 42 1 pragmatic about this, okay. When we looked at this 2 before at the very first meeting we had as a community 3 we said do we want to include, you know, Comal County 4 and Guadalupe River Authority -- I mean the GBRA, that 5 we thought with the time that we had to submit this 6 application, we couldn't do all that. We looked at 7 models to build and all that kind of stuff. We said 8 let's keep this thing such that it's for Kerr County, 9 okay, and we didn't think we could pull it off, okay, 10 and meet the deadline January 20. 11 The other thing is important to remind 12 everyone that there's not another scheduled opportunity 13 for applying for a grant like this. The only way that 14 happens is for the president to declare a disaster. 15 Right, Betty? 16 MS. COLLIER: Yeah. 17 COMMISSIONER MOSER: So this is the only -- 18 it's the only chance that we get to grab this golden 19 ring on this merry-go-round. 20 MS. COLLIER: Right. 21 COMMISSIONER LETZ: That's not what I'm 22 saying. What I said was to have GrantWorks in the scope 23 of work allow the flexibility for us to go out for other 24 funding sources. For our -- for our's or the over all 25 funding, so if we -- 43 1 MS. COLLIER: I think as -- I think as the 2 application goes in with -- say you go in with four 3 partners, and as you develop along and get that 4 application in, which obviously is critical that we get 5 it in now because we don't know when a new deadline will 6 come up. I'm sure it will before too long, we got 7 spring coming and weather changing and all. But if the 8 others want to join in and help with pay the match, we 9 might be -- they might be able to add to that contract, 10 but it wouldn't be able to increase that contract. If 11 the application goes in for nine hundred thousand, 12 that's it. But you can add to your scope of work and 13 other people pay more to add to that scope -- 14 COMMISSIONER LETZ: That's what I'm saying. 15 MS. COLLIER: -- but we can't get more 16 money. If we apply for nine hundred, that's it, and 17 that's all you're going to get on that award. Now, that 18 doesn't mean there couldn't be a phase two. That 19 doesn't mean that your -- UGRA or GBRA couldn't say well 20 we would like to add a hundred thousand to that and do 21 another system over here on one more spot, or two more 22 spots, you know. Nothing to say that can't be expanded. 23 Your contract for your nine hundred can't change. 24 COMMISSIONER BALDWIN: Is that enough. 25 COMMISSIONER MOSER: Yeah, that's enough. 44 1 COMMISSIONER BALDWIN: We have a motion and 2 second. Any further discussion at this table. All in 3 favor raise your right hand. It's three; I vote no. 4 COMMISSIONER MOSER: May I make a 5 suggestion? 6 COMMISSIONER BALDWIN: Regarding this issue? 7 COMMISSIONER MOSER: Yes. If we could -- 8 well, related to it. If we could go to item 1.13, which 9 is a resolution related to this same thing, okay. I 10 think it'll help in the clarification of the -- 11 COMMISSIONER BALDWIN: Okay. Everybody on 12 board with doing that? 13 COMMISSIONER REEVES: That's fine. 14 COMMISSIONER BALDWIN: Item 1.13 consider, 15 discuss and take appropriate action to adopt a 16 Resolution to designate management and consulting 17 service providers for the hazard mitigation fund project 18 for application preparation and project implementation. 19 Who in the hell writes all this stuff? Commissioner 20 Moser. 21 COMMISSIONER MOSER: No, I didn't write it 22 all. What this is is this is a Resolution to award 23 contract for the preparation of this application which 24 we've been discussing, okay, to GrantWorks. And there 25 is no fee associated with this unless the application is 45 1 approved. And so I'll just -- I think the Resolution, 2 I'm not going to read that entire Resolution, but 3 basically that's what it is resolved that GrantWorks be 4 award the contract to provide hazard mitigation project 5 related application preparation and administrative 6 services, okay. And I'll submit the Resolution for the 7 record. Is that okay, or should I read it, Counselor? 8 MRS. STEBBINS: You should read it. 9 COMMISSIONER MOSER: Okay. Resolution of 10 Kerr County, Texas authorizing the award of professional 11 service provider contract for application preparation 12 and project implementation for hazard mitigation and 13 fund project funded with FEMA mitigation funds through 14 the Texas division of emergency management for disasters 15 declared in 2016-2017. Whereas the County seeks 16 assistance in the preparation of an application for 17 funding. Whereas upon award of said funding, the hazard 18 mitigation fund construction project would require 19 implementation by professional experience in the 20 administration of federal funded projects -- no kidding. 21 Whereas in order to identify qualified and responsive 22 providers of these services, a request for proposal 23 process for administration services has been completed, 24 whereas the submission received by the due date has been 25 scored to determine the most qualified and responsive 46 1 provider. Now, therefore be it resolved, that 2 GrantWorks be awarded a contract to provide hazard 3 mitigation project related application preparation and 4 administration services. And number two is that any and 5 all contracts and commitments made with the above-named 6 service provider are dependent on the successful 7 negotiations of the contract with the service provider, 8 and passed on this date. 9 COMMISSIONER LETZ: I have a -- 10 COMMISSIONER BALDWIN: Is that a motion? 11 COMMISSIONER MOSER: That's a motion. 12 COMMISSIONER BALDWIN: Do we have a second? 13 COMMISSIONER LETZ: Second. 14 COMMISSIONER BALDWIN: We have a second. 15 Further discussion? 16 COMMISSIONER LETZ: The question I have is 17 on the third whereas. The RFP has been completed or 18 process for administration services has been completed. 19 When did we do that? 20 MRS. GRINSTEAD: Yeah, I was going to put it 21 on the record that we did do an RFP and an RFQ on these. 22 These are the ones we received last week, really weren't 23 sure what to do so we passed on this item. The only RFP 24 we got back was from GrantWorks. We did also get an RFQ 25 back from Hewitt Engineering, but I believe we're not 47 1 proceeding on the engineering at this point. 2 COMMISSIONER MOSER: Right, correct. 3 MRS. GRINSTEAD: But we only received -- the 4 only RFP we received back was GrantWorks. 5 COMMISSIONER LETZ: Do we not need to accept 6 that RFP at some point? 7 MRS. STEBBINS: We do. Do they not? 8 MRS. DOSS: They passed on it last time. 9 MRS. GRINSTEAD: These are real weird 10 because GrantWorks says there are certain ones, and 11 Betty can answer to this, too, that we can receive the 12 RFP, it doesn't have to be open in Court. They score 13 it -- 14 COMMISSIONER MOSER: And that is the only 15 one received. 16 MRS. GRINSTEAD: It is the only one 17 received. But typically some of the GrantWorks' stuff, 18 some of these are done a little differently than we 19 normally do them, but that's how we have done these 20 forever. And Betty may be able to answer that a little 21 better than me. 22 COMMISSIONER LETZ: Actually, I think we 23 should have a -- accept an RFP. 24 COMMISSIONER BALDWIN: For the record. 25 MRS. STEBBINS: That would make it better. 48 1 COMMISSIONER LETZ: Otherwise it's like a 2 situation is we have it, but we have no record that that 3 was the only one we received. I mean, we have it if we 4 read through that stuff. 5 COMMISSIONER REEVES: I have one question. 6 Up in the boldface, the first paragraph, it refers to 7 disasters declared in 2016-17, but I was just thinking 8 we were talking about the disaster happened in '15, is 9 that correct? 10 MS. COLLIER: Well, this is falling under a 11 deadline for a disaster that happened in '16. '17 12 shouldn't be on there. 13 COMMISSIONER REEVES: So the wording '17 14 should not be on there? 15 MRS. COLLIER: No. 16 COMMISSIONER REEVES: Is this resolution a 17 typical boilerplate resolution? 18 MS. COLLIER: Yes, Sir. It's acceptable. 19 The State just accepts it that they have approved that 20 format, and we've been using that same format for years. 21 Except for that '16-'17. 22 COMMISSIONER LETZ: When does this 23 Resolution have to be signed, before the -- 24 MS. COLLIER: We have to have a copy of it 25 in the application on January 20th. 49 1 COMMISSIONER LETZ: I guess my question is, 2 can we pass on this? Accept the RFP, and then at our 3 next meeting, and then approve this at the next meeting? 4 COMMISSIONER MOSER: Let me -- 5 COMMISSIONER LETZ: We only received one RFP 6 so it's not an issue that we're going to use GrantWorks. 7 But I don't know that we can -- we can't agree to that 8 second whereas because we haven't completed that. This 9 Court has not done anything on this RFP. So I can't 10 vote because we haven't done that. 11 MS. COLLIER: I can't answer that question. 12 I mean as long as it's passed on the 9th, I guess so. 13 But we've never done that step either. It's kind of 14 like something with the grant process. I guess we've 15 never -- I don't know that we've ever gone through that 16 step, other than identifying it as one of the things 17 that was done and scored and then -- 18 COMMISSIONER MOSER: I think it all has to 19 with schedule and being driven by January the 20th. And 20 in answer to your question is can we wait until then. I 21 think that depends on GrantWorks willing to proceed, 22 okay, that's what it depends on. 23 MS. COLLIER: And a lot of this we can't -- 24 there's some things if HUD or FEMA or some other 25 consultant starts looking at what we're doing, and 50 1 somebody starts questioning that we're doing all this 2 before our's, we could be disqualified as -- 3 COMMISSIONER MOSER: Let me suggest this. 4 Let Betty determine if they can do this work to support 5 the January 20th deadline in preparing this application 6 if she doesn't get this Resolution passed until the next 7 meeting. And if not, then we'll just have to have a 8 special Commissioners' Court to approve the RFP's that 9 we received last week, okay, and then approve this 10 Resolution. That's the only way to do it. 11 COMMISSIONER LETZ: Question to the County 12 Attorney. Can we accept the RFP on either 1.9 or 1.13? 13 MRS. STEBBINS: I don't think we can accept 14 it under 1.13. 15 COMMISSIONER LETZ: 1.9 and .13 are pretty 16 open ended. 17 MS. COLLIER: That doesn't have anything to 18 do with it. 10, 11 and 13 are all basically the same 19 thing. 20 COMMISSIONER LETZ: Well the flood warning 21 system grant, I mean it's part of getting through that 22 grant. Or am I missing something? 23 MRS. STEBBINS: So what is it you want to do 24 under 1.9? 25 COMMISSIONER LETZ: Go back to 1.19(sic) and 51 1 accept the RFP that we received from GrantWorks. 2 MRS. STEBBINS: I guess we could do it under 3 that. It is broad enough to do it under that. 4 COMMISSIONER MOSER: Good. I move -- 5 COMMISSIONER BALDWIN: Wait a minute, wait a 6 minute. 7 COMMISSIONER REEVES: We've got a motion and 8 a second. Maybe we should just -- 9 COMMISSIONER LETZ: Table it for the time 10 being. 11 COMMISSIONER MOSER: Yeah. Table that if we 12 may and we go back to 1.9. 13 COMMISSIONER BALDWIN: It is the desire of 14 this Court. All right, we're going to reopen 1.9 15 consider, discuss and take appropriate action regarding 16 the Kerr County flood warning system grant application 17 and Interlocal Agreement and budget. All right, let's 18 do something here. 19 COMMISSIONER LETZ: Trying to find it. Here 20 it is. I make a motion that we -- well, first say that 21 we received only one response to the RFP related to the 22 application or proposal to provide application for 23 services and administration services for the Kerr County 24 FEMA mitigation programs. That one company was 25 GrantWorks. I make a motion that we accept that RFP 52 1 from GrantWorks. 2 COMMISSIONER MOSER: Second. 3 COMMISSIONER BALDWIN: Motion and second. 4 Any further discussion? All in favor raise your right 5 hand. Opposed. I oppose. The agenda item didn't say 6 anything like that, but okay. Thank you. So now we can 7 move forward with what? 8 COMMISSIONER MOSER: Move forward to 1. -- 9 COMMISSIONER BALDWIN: Are we through with 10 13? 11 COMMISSIONER MOSER: No, no. 12 MRS. GRINSTEAD: Just so we can 13 address because we received an RFQ also, and I guess 14 you're going to do nothing with it. 15 COMMISSIONER REEVES: The RFQ from -- 16 COMMISSIONER LETZ: Hewitt. 17 COMMISSIONER MOSER: Let's do that at the 18 same -- say right now, okay. Let's accept that, it's 19 the only one we received for that. 20 MRS. STEBBINS: That's not required for the 21 grant application, and the application is what -- 22 COMMISSIONER MOSER: Okay, good enough. 23 MRS. STEBBINS: Under 1.9 that gets us to 24 where we can accept that. 25 COMMISSIONER BALDWIN: You ready to go to 10 53 1 now? 2 COMMISSIONER MOSER: I'm ready to go back to 3 1.13. We have a motion on the resolution as read and 4 modified. 5 COMMISSIONER BALDWIN: So you are renewing 6 your motion. 7 COMMISSIONER MOSER: I'm amending the motion 8 to take out in the Resolution the date 2017. It should 9 just be emergency management for disasters declared in 10 2016. The rest of the motion remains. 11 COMMISSIONER BALDWIN: Okay. Is there a 12 second to that motion? 13 COMMISSIONER LETZ: Second. 14 COMMISSIONER BALDWIN: Second. Any further 15 discussion? All in favor raise your right hand. I 16 oppose. 17 Now can we go back to 1.10? 18 COMMISSIONER MOSER: Yes. 19 COMMISSIONER BALDWIN: Item 1.10 consider, 20 discuss and take appropriate action to adopt a 21 Resolution designating an administration service 22 provider and an engineering service provider for the 23 2017-2018 Texas CDBG Community Development Fund for both 24 application and implementation services. Commissioner 25 Moser. 54 1 COMMISSIONER MOSER: Thank you. 2 COMMISSIONER BALDWIN: You're welcome. 3 COMMISSIONER MOSER: Stand by for a moment. 4 Remind me, Jody, on this is for the -- 5 MRS. GRINSTEAD: At our last meeting we 6 received the RFP and we did a -- you voted on a 7 committee of Commissioner Moser, Commissioner Letz, the 8 Auditor, Charlie Hastings and Heather to review those. 9 I mean they're here. 10 MS. COLLIER: This is for the 275,000. 11 COMMISSIONER LETZ: We're not going to do 12 that one, that doesn't need to be done today. 13 It has to be done today? 14 COMMISSIONER MOSER: Yes, it does. That's 15 the meeting that we had before this Commissioners' 16 Court, this is for the 275,000. 17 COMMISSIONER LETZ: Okay. 18 MRS. GRINSTEAD: And once again the only 19 bids that we received on the CDBG contract, GrantWorks 20 is the only one we received, and we received one from 21 Tetra Tech. And then on the CEDAP, one from GrantWorks, 22 and one from Tetra Tech. 23 COMMISSIONER MOSER: So those are the only 24 two that we received? 25 MRS. GRINSTEAD: Uh-huh. 55 1 COMMISSIONER REEVES: We've got off flood 2 warning now; we're talking about something different? 3 COMMISSIONER MOSER: Right. This is the 4 Center Point Wastewater System, East Kerr County/Center 5 Point Wastewater System. 6 COMMISSIONER REEVES: I thought that was the 7 case. 8 COMMISSIONER MOSER: We did not review those 9 things, the committee did not. Those are the only ones 10 received. What we could do is -- what we could do is 11 with permission of the County Attorney, recess for -- 12 take a break, okay. We could have that committee look 13 at those things, because that's the only ones we 14 received, and come back and under this same thing select 15 those. 16 COMMISSIONER LETZ: 15 minute break. 17 COMMISSIONER MOSER: Yeah, 15 minute break. 18 COMMISSIONER BALDWIN: 15 minute break. 19 (Break.) 20 COMMISSIONER BALDWIN: Okay, we're going to 21 open back up, and go to item 1.10 consider, discuss and 22 take appropriate action to adopt a resolution 23 designating an administration service provider and an 24 engineering service provider for 2017 and 2018 Texas 25 CDBG Community Development Fund for both application and 56 1 implementation services. Mr. Moser. 2 COMMISSIONER MOSER: Yes, thank you. During 3 the break the committee, they were looking at those 4 responses, met and the committee consisted of 5 Commissioner Letz, County Engineer Charlie Hastings, the 6 County Auditor Brenda Doss, County Attorney Heather 7 Stebbins, and myself and we have selected for the 8 administrative services GrantWorks, is who we would 9 recommend, and for the engineering services Tetra Tech. 10 COMMISSIONER LETZ: Is that a motion? 11 COMMISSIONER MOSER: That's what our -- 12 that's our recommendation as we approve that, that's my 13 motion. 14 COMMISSIONER BALDWIN: A motion. Is there a 15 second? 16 COMMISSIONER LETZ: Second. 17 COMMISSIONER BALDWIN: And any further 18 discussion? All in favor raise your right hand. 19 Four-O, thank you. 20 COMMISSIONER MOSER: Now then, a part of 21 that is to adopt a Resolution with that, and I'll read 22 into the record the Resolution. A Resolution of Kerr 23 County, Texas, selecting administrative and engineering 24 service providers for the 2017-2018 Texas Community 25 Development Block Grant fund project. Whereas, the 57 1 2017 -- 2018 Texas CDBG, Community Development fund 2 contract requires implementation by professional 3 experienced in the implementation of federally funded 4 community development projects; whereas, in order to 5 identify qualify responsive providers for these services 6 request for proposals, process for administration 7 services, and request for qualifications, RFQ, for 8 engineering services, has been completed in accordance 9 with Texas CDBG requirements, whereas the proposals 10 received by the due date have been reviewed to determine 11 the most qualified and responsive providers for each 12 professional service. 13 Now, therefore be it resolved that 14 GrantWorks be selected to provide Texas CDBG project 15 related administrative services for the 2017-2018 16 community development fund project for both application 17 and implementation services. That was section 1A. 18 Section 1B, that Tetra Tech be selected to 19 provide Texas CDBG project related professional 20 engineering services for the 2017-2018 community 21 development fund project for both application and 22 implementation services. Section two, that any and all 23 contracts or commitments made with the above-named 24 service providers are independent on the successful 25 negotiation of the contract with the service provider. 58 1 Pass and approved on December the 27th, 2 2016. That's my -- I move that we approve that 3 Resolution. 4 COMMISSIONER BALDWIN: There's a motion, is 5 there a second? 6 COMMISSIONER LETZ: Second. 7 COMMISSIONER REEVES: Second. 8 COMMISSIONER BALDWIN: We have a couple of 9 seconds down at the other end of the table. So any 10 further discussion? All in favor raise your right hand. 11 Four-O vote. Thank you. That completes Number 10. 12 Number 11 -- 13 COMMISSIONER LETZ: Wait. Before we move on 14 to that one, Debra, can you read back the first motion I 15 made on 2000 -- I mean on item ten? 16 THE REPORTER: It would take me a while to 17 go back and find it. 18 COMMISSIONER LETZ: The question I have is 19 did I mention it was the CDBG grant? If not, if it did, 20 it needs to include the CEDAP also. 21 MS. COLLIER: No; it's the second motion. 22 COMMISSIONER LETZ: No. I'm saying the 23 recommendation of the committee; not the Resolution, but 24 the recommendations that we accept that because there's 25 multiple proposals. 59 1 COMMISSIONER REEVES: So you are saying it's 2 just for clarification. 3 COMMISSIONER LETZ: Yeah. That for 4 clarification of that initial motion I made was to -- 5 they were both CDBG, and the CEDAP grants, or 6 recommendation of the GrantWorks. But that's probably 7 enough, just get that on the record. Okay, we can go 8 on. 9 COMMISSIONER BALDWIN: Okay. Item 1.11 10 consider, discuss and take appropriate action to 11 designate a grant administrator for application 12 preparation and project implementation for a project 13 funded by the CEDAP funds under the Department of 14 Agriculture for 2017. Commissioner Moser. 15 COMMISSIONER MOSER: I need to -- Betty 16 still here? 17 MS. COLLIER: Uh-huh. 18 COMMISSIONER MOSER: I need to ask a 19 question of Betty on this. We have -- on the CEDAP we 20 need to go through the same procedure. 21 COMMISSIONER LETZ: That's what I'm saying. 22 COMMISSIONER MOSER: That was CEDAP. 23 COMMISSIONER LETZ: We had applications from 24 Tetra Tech and GrantWorks for both the programs. 25 COMMISSIONER MOSER: Okay. But this is not 60 1 -- this is not approving the Resolution. This is to 2 designate -- this designates a grant administrator for 3 application preparation. 4 MS. COLLIER: We can take the minutes, if 5 it's not a Resolution, that's fine. 6 COMMISSIONER MOSER: Okay. I move for 7 approval that we accept the proposal from -- or that we 8 select GrantWorks as per the proposal evaluation for the 9 preparation and project implementation for CEDAP funds 10 for the Department of agriculture, period. 11 COMMISSIONER LETZ: Second. 12 COMMISSIONER BALDWIN: There is a motion and 13 a second. Further discussion? 14 COMMISSIONER LETZ: So does that include 15 Tetra Tech as well? That motion should include 16 GrantWorks and the application for the RFP from -- 17 COMMISSIONER MOSER: The agenda item is only 18 for administration. 19 COMMISSIONER LETZ: Okay. 20 MRS. STEBBINS: A project implementation. 21 MS. COLLIER: We can do the resolution 22 later. 23 MRS. GRINSTEAD: But we have project 24 implementation. That would be Tetra Tech, would it not? 25 COMMISSIONER MOSER: No. But this is for 61 1 administration. We'd have to put it on the next agenda, 2 Jodi. 3 COMMISSIONER BALDWIN: Uh-oh, you made her 4 mad -- 5 MS. COLLIER: We got them for both. 6 COMMISSIONER BALDWIN: -- the way she 7 stomped out of here. But she's back. 8 MS. COLLIER: She's reading her e-mail. 9 COMMISSIONER BALDWIN: All right. So we 10 have a motion and a second, and is there any further 11 discussion? All in favor raise your right hand. Four-O 12 vote. Thank you. 13 Item 1.12, consider, discuss and take 14 appropriate action to approve holding a public hearing 15 on January 11th, 2017 as part of the 2017-2018 CDBG 16 application cycle. Mr. Moser. 17 COMMISSIONER MOSER: This would be a public 18 hearing for all the Texas Department of Agriculture 19 grant applications, CDBG -- 20 MS. COLLIER: And CEDAP. 21 COMMISSIONER MOSER: -- and CEDAP. I move 22 that we that we approve holding that public hearing on 23 January the 17th -- 24 MS. COLLIER: 11th. 25 COMMISSIONER BALDWIN: 11th. 62 1 COMMISSIONER MOSER: 11th. 2 COMMISSIONER BALDWIN: At ten a.m. 3 MS. COLLIER: No; at five p.m.. 4 COMMISSIONER BALDWIN: What'd you say? 5 COMMISSIONER MOSER: Oh, five p.m. 6 MS. COLLIER: Real quickly these public 7 hearings are basically the first step of where 8 everything else has to be dated after that. Other than 9 the hiring, for citizen participation and they're 10 required by the grant to be held at 5:00, after five or 11 on the weekends. So we can do that, and then you can 12 also do it in Court if you choose to, but these grant 13 ones tend not to have any participation. Thank you very 14 kindly, Jody, agreed to hold that public hearing, so I 15 don't drive from Rock Port up here for a five minute 16 meeting and turn around and go back home. So -- 17 COMMISSIONER LETZ: I think the public 18 hearing can only be for the CDBG. 19 COMMISSIONER MOSER: It does. It can't be 20 for CEDAP. 21 MS. COLLIER: Well, CEDAP is under CDBG, 22 it's the same program. It's the big brother. 23 COMMISSIONER BALDWIN: Okay. So the public 24 hearing on both of those are going to be January 11th 25 after 5:00. 63 1 COMMISSIONER MOSER: Correct. 2 COMMISSIONER BALDWIN: Is that what I'm 3 hearing? 4 COMMISSIONER REEVES: Where at? 5 MS. COLLIER: There's one public hearing 6 that will cover both of them. 7 COMMISSIONER BALDWIN: What location 8 geographically speaking? 9 COMMISSIONER MOSER: In this courtroom. 10 COMMISSIONER BALDWIN: Wow. That was a 11 tough one. 12 COMMISSIONER MOSER: Yeah. And you'll chair 13 it. 14 COMMISSIONER BALDWIN: Oh, you want to bet. 15 Do we have -- is that a motion? And do we have a 16 second? 17 COMMISSIONER MOSER: That's a motion. 18 COMMISSIONER LETZ: Second. 19 COMMISSIONER BALDWIN: They'll be a second, 20 and any further discussion? All in favor raise your 21 right hand. It's four-O vote. Okay, thank you. 22 Okay, 16, is that executive session? 23 COMMISSIONER MOSER: Let me ask the County 24 Attorney if we need to go into executive session on 25 that. It's just to -- we didn't accept any of the bids 64 1 on the property, that we want to re announce that and 2 put out a notice that we're going to have an offer for 3 that again. 4 MRS. STEBBINS: And with a minimum bid? 5 COMMISSIONER MOSER: And with a minimum bid. 6 MRS. STEBBINS: And what's the minimum bid? 7 COMMISSIONER MOSER: The minimum bid would 8 be the appraised value. 9 MRS. STEBBINS: Then I don't think we need 10 to go into executive session, but that's your intent 11 then that's okay. 12 COMMISSIONER BALDWIN. 1.16 consider, 13 discuss and take appropriate action regarding the sale 14 of real property. Commissioner Moser. 15 COMMISSIONER MOSER: Thank you. I make that 16 motion that we have a competitive bid -- post 17 competitive bids for the sale of the County-owned lot 18 consisting of 4.2 acres in Center Point. In that we 19 specify a minimum bid of the appraised value of that 20 property for whatever that appraised value is, which I 21 just think we need to say I think it's 65 thousand, but 22 want to make sure of. 23 COMMISSIONER REEVES: I think it's 65. 24 COMMISSIONER MOSER: I'll just say of the 25 appraised value which we have documentation of. 65 1 COMMISSIONER REEVES: And when do you want 2 the bids in by? 3 COMMISSIONER MOSER: Let's discuss that. 4 There's some benefit, probably in having that property 5 on the market not in the dead of winter. You're in the 6 real estate. 7 COMMISSIONER REEVES: I think on that 8 particular property, yes. Just to backup the minimum 9 bid will be 65 thousand dollars. If we don't want to 10 have it in the dead of winter, let's take no action 11 today and deal with it down the road. 12 COMMISSIONER MOSER: What's your suggestion 13 on that? 14 COMMISSIONER REEVES: It's six one way and 15 half a dozen the other. It's in your precinct. You 16 decide when you want to sell it. 17 COMMISSIONER MOSER: I think let's take no 18 action now, and wait until we know what we want to do, 19 and take the -- wait until a more appropriate time or 20 better time to put it on the market. And on that 21 well -- and I'll ask -- never mind. That's all. Just 22 no action. 23 COMMISSIONER BALDWIN: No action on that 24 item. 25 Want to go back to item 1 because 66 1 Mrs. Burlew -- anything new there? Okay, she's through. 2 All right. That concludes the agenda, so 3 we'll go in and start paying bills. 4 COMMISSIONER LETZ: Move to pay the bills. 5 Are you there? Can I move yet? 6 COMMISSIONER BALDWIN: Yes, you can. Item 7 4.1 pay the bills. 8 COMMISSIONER LETZ: Move. 9 COMMISSIONER REEVES: Second. 10 JUDGE POLLARD: All in favor raise your 11 right hand. I agree. 12 Budget amendments, County Auditor. 13 MRS. DOSS: No budget amendments at this 14 time, Sir. 15 COMMISSIONER BALDWIN: Thank you. Late 16 bills? 17 MRS. DOSS: Also no late bills. Although I 18 might mention we did have two packets in the regular 19 bills, but no late bills. 20 COMMISSIONER BALDWIN: No late bills. 21 Approve and accept monthly reports. Number 22 4. 23 COMMISSIONER REEVES: Yes, Sir. One monthly 24 report for November, 2016. That is the County 25 Treasurer's monthly report. I move to accept and sign 67 1 as needed. 2 COMMISSIONER BALDWIN: We have a motion to 3 accept the treasurer's monthly report. Is there a 4 second? 5 COMMISSIONER MOSER: Second. 6 COMMISSIONER BALDWIN: We have a second. 7 All in favor raise your right hand. That's the only 8 one? 9 Auditor's report. 10 MRS. DOSS: We have one audit of the 11 procedures and operations of the commissary and inmate 12 trust account. 13 COMMISSIONER REEVES: Move to accept the 14 Auditor's report. 15 COMMISSIONER BALDWIN: We have a motion. 16 Second? 17 COMMISSIONER LETZ: Second. 18 COMMISSIONER BALDWIN: All in favor, thank 19 you. Four-O. Thank you. 20 Reports from Commissioners, liaison 21 committee assignments, etc.? 22 COMMISSIONER REEVES: Yes, Sir, if I may. 23 COMMISSIONER BALDWIN: You may. 24 COMMISSIONER REEVES: Just remind everybody 25 December 13th, the cowboy breakfast. I know -- 68 1 COMMISSIONER LETZ: January. 2 COMMISSIONER REEVES: January 13th. Didn't 3 want to miss it. But what I wanted to say on it we do 4 have a, you know, a tradition to uphold that the 5 Commissioners' Court always wins the cow chip toss. 6 COMMISSIONER BALDWIN: Right. 7 COMMISSIONER REEVES: And I went to a Spurs 8 game Christmas day, and you know when you watch the 9 Spurs, and you've had such an icon like Tim Duncan 10 retire from it, it's just not the same when he's not on 11 the court. 12 COMMISSIONER BALDWIN: Yeah. Where are you 13 going with this? 14 COMMISSIONER REEVES: I have the floor, Sir. 15 COMMISSIONER BALDWIN: Oh, you do? 16 COMMISSIONER REEVES: I still do. 17 COMMISSIONER BALDWIN: No, you used to. 18 COMMISSIONER REEVES: No, I still do. 19 Because we can't retire a jersey for you and hang it 20 from the rafters. 21 COMMISSIONER BALDWIN: And I want to know 22 why. 23 COMMISSIONER REEVES: We have something just 24 as well. If you mind coming forward, please. 25 COMMISSIONER BALDWIN: Come forward? 69 1 COMMISSIONER REEVES: Right down here, 2 please. 3 MRS. STEBBINS: Come forth. 4 COMMISSIONER REEVES: Come forth. 5 COMMISSIONER BALDWIN: Come forth. 6 COMMISSIONER REEVES: Commissioner Baldwin, 7 for your good service, I would like to present you with 8 a plaque as champion emeritus cow chip thrower. 9 COMMISSIONER BALDWIN: Oh, my God. Thank 10 you so much. My mother would be proud. 11 COMMISSIONER REEVES: She should. You can 12 hang that from your rafter. 13 COMMISSIONER BALDWIN: Thank you very much. 14 I appreciate this so much. So in other words, I can't 15 steal the trophy off the wall? 16 COMMISSIONER REEVES: No, Sir. No, Sir. 17 COMMISSIONER BALDWIN: Okay. I see where 18 you are going now. 19 MRS. STEBBINS: He's probably going do it 20 anyway. 21 SHERIFF HIERHOLZER: I'll deal with it if he 22 does. 23 COMMISSIONER REEVES: And by the way, 24 Harley, you got big shoes to fill out there. 25 MR. BELEW: Well, I am the goat milking 70 1 champion. 2 COMMISSIONER REEVES: Not any more. You're 3 going to have to start throwing stuff. 4 COMMISSIONER MOSER: Mix it with milk. 5 MRS. STEBBINS: Ooooh. 6 COMMISSIONER BALDWIN: Okay. Was that a 7 liaison committee report? 8 COMMISSIONER REEVES: Yes, Sir, a liaison. 9 COMMISSIONER BALDWIN: Reports from elected 10 officials and department heads. Jodi, we'd like to 11 start with you. 12 MRS. GRINSTEAD: I got nothing. 13 COMMISSIONER BALDWIN: Tell us about your 14 children. 15 MRS. GRINSTEAD: I could go on and on. 16 COMMISSIONER BALDWIN: I thank you. 17 Rusty -- 18 SHERIFF HIERHOLZER: There is one item -- 19 COMMISSIONER BALDWIN: Are you standing up? 20 SHERIFF HIERHOLZER: Yes, Sir. Two items 21 that I need to update and advise you about in executive 22 session for about two minutes. 23 COMMISSIONER BALDWIN: Oh. We do need to 24 take an executive session. Have you discussed this with 25 the County Attorney? She's very touchy about executive 71 1 sessions. 2 SHERIFF HIERHOLZER: I know. 3 COMMISSIONER BALDWIN: Any elected official 4 or department head? There's none in here. 5 COMMISSIONER BALDWIN: Everybody in here 6 heard it but us. 7 Do you have of a report or something? 8 MRS. STEBBINS: I do not have a report; I 9 just had a question for Rusty, and I sort of whispered 10 hollered it across the room. 11 COMMISSIONER BALDWIN: Everybody heard it 12 but us. Let's see. Reports from boards, commissions, 13 committees, whatever all that stuff is. There is none, 14 so we're going to retire into executive session, and 15 leave this Commissioners' Court session open just in 16 case we need to take some action. 17 COMMISSIONER REEVES: What item would we be 18 going into executive session under? 19 MRS. STEBBINS: Under 2.1, consultation with 20 attorney and all pending and possible litigation as per 21 section 551.071. 22 (Executive Session.) 23 COMMISSIONER BALDWIN: We're out of 24 executive session, into regular session. Is there 25 anything that was talked about in executive session that 72 1 we need take care of in open session? 2 COMMISSIONER REEVES: I see no reason to. 3 COMMISSIONER BALDWIN: Okay, very good. 4 Mr. Letz, anything else? 5 Well, I just wanted to say, I enjoyed it 6 guys. It's been a -- it was a kick in the butt. 7 COMMISSIONER MOSER: That was not hard to 8 miss. 9 COMMISSIONER BALDWIN: Well, that's true. 10 Why are you like that? Why are you like that? If I 11 have to spend one more meeting with you -- there it is! 12 (Sheriff Hierholzer standing on chair.) 13 SHERIFF HIERHOLZER: Just for you, Buster. 14 COMMISSIONER BALDWIN: Thank you so much. 15 But, you know, you see the police guys when they retire 16 they do the ten-seven, ten-twenty four. So that's -- 17 I'm doing my ten-seven, ten-twenty four. I'm out of 18 service. 19 SHERIFF HIERHOLZER: It's 42; not 24. 20 COMMISSIONER REEVES: For the record thank 21 you for your service, and everything you've done for 22 Kerr County. 23 COMMISSIONER MOSER: Absolutely. 24 COMMISSIONER BALDWIN: You're very welcome. 25 MRS. STEBBINS: You will be missed. 73 1 (Applause.) 2 SHERIFF HIERHOLZER: Even if you have been a 3 pain at times, Buster. 4 COMMISSIONER BALDWIN: See, I've given Rusty 5 the claps. 6 MRS. STEBBINS: That is now in the record. 7 COMMISSIONER BALDWIN: That's now in the 8 record, and it should be. 9 MRS. STEBBINS: For your last meeting. 10 COMMISSIONER REEVES: May have violated 11 HIPAA on that. 12 COMMISSIONER BALDWIN: Just didn't know you 13 cared like that. 14 COMMISSIONER MOSER: Did you get all that, 15 Debby? 16 THE REPORTER: (Moving head in an 17 affirmative manner.) 18 COMMISSIONER BALDWIN: Okay, I'll deal with 19 you later. 20 This mission -- meeting's over. 21 COMMISSIONER MOSER: Mission is off. 22 COMMISSIONER BALDWIN: Yeah, see y'all next 23 year. 24 * * * * * * 25 74 1 STATE OF TEXAS * 2 COUNTY OF KERR * 3 I, DEBRA ELLEN GIFFORD, Certified Shorthand 4 Reporter in and for the State of Texas and Official 5 Reporter for Kerr County Commissioners' Court, do hereby 6 certify that the above and foregoing pages contain and 7 comprise a true and correct transcription of the 8 proceedings had in the above-entitled Commissioners' 9 Court Regular Meeting. 10 Dated this the 6th day of January, A.D. 11 2017. 12 13 /s/DEBRA ELLEN GIFFORD Certified Shorthand Reporter 14 No. 953 Expiration Date 12/31/2018 15 * * * * * * 16 17 18 19 20 21 22 23 24 25