1 1 2 3 KERR COUNTY COMMISSIONERS' COURT 4 Regular Session 5 Monday, February 13, 2017 6 9:00 a.m. 7 Commissioners' Courtroom 8 Kerr County Courthouse 9 Kerrville, Texas 78028 10 11 12 13 14 15 16 17 18 19 20 21 22 23 PRESENT: TOM POLLARD, Kerr County Judge HARLEY BELEW, Commissioner Pct. 1 24 TOM MOSER, Commissioner Pct. 2 JONATHAN LETZ, Commissioner Pct. 3 25 BOB REEVES, Commissioner Pct. 4 2 1 I-N-D-E-X 2 NO. PAGE 3 *** Visitor's Input. 6 4 *** Commissioners' Comments. 8 5 1.1 Report regarding the Boy Scouts of America. 9 6 1.2 Consider, discuss and take appropriate 10 action to authorize the preparation of 7 the 2018 CWSRF (Clean Water State Revolving Fund) to the (Texas Water 8 Development Board (TWDB) regarding the Center Point East Kerr Wastewater Project. 9 1.3 Public Hearing regarding installation of 13 10 (1) Yield Sign at Albrecht Rd. E. and Center Point Dr. E, Pct. 2. 11 1.4 Consider, discuss and take appropriate 13 12 action for the Court's Final Approval regarding the installation of (1) Yield 13 Sign at Albrecht Rd. E. And Center Point Dr. E, Pct. 2. 14 1.5 Consider, discuss and take appropriate 14 15 action to authorize the County Judge to execute a contract with Rojas Concrete in 16 the amount not to exceed $5,460.00 for concrete drainage work on Elm Pass Road. 17 1.6 Consider, discuss and take appropriate 17 18 action for the Court's Final Approval for the Road and Bridge Department to install 19 security cameras at all Road and Bridge yards (Kerrville, Center Point and Ingram), 20 Pcts. 1, 2, 3, and 4. 21 1.7 Consider, discuss and take appropriate 34 action to amend Interlocal Agreement 22 regarding the terms for the Board Members of the Kerrville/Kerr County Joint Airport 23 Board. 24 25 3 1 I-N-D-E-X 2 NO. PAGE 3 1.8 Consider, discuss and take appropriate 41 action on request from the Upper Guadalupe 4 River Authority (UGRA) to use Flat Rock Park for the UGRA Annual River Clean Up to be held 5 on July 22, 2017 from 7:00 a.m. - 1:00 p.m. 6 1.9 Consider, discuss and take appropriate 43 action on 12-month rule letter, Texas 7 Department of Agriculture for Texas Community Development Block Grant Project 8 7215045, Pcts. 2 & 3. 9 1.10 Consider, discuss and take appropriate 45 action on Modification Request No. 1 - 10 Performance Statement and Budget, Texas Department of Agriculture for Texas 11 Community Development Block Grant Project 7215045, Pcts. 2 & 3. 12 1.13 Consider, discuss and take appropriate 47 13 action to approve report to Commissioners' Court of the status of investments made 14 under Section 887(b) of the Probate Code. 15 1.16 Consider, discuss and take appropriate 48 action regarding Proclamation for Volunteers 16 of America Texas celebrating 100 years of service. 17 1.11 Consider, discuss and take appropriate 50 18 action on procedures for grant administration, Request for Proposal (RFP), inspections, and 19 other related matters concerning the Center Point/East Kerr Wastewater Project. 20 1.18 Consider, discuss and take appropriate 59 21 action regarding a resolution that recognizes the contributions made by 22 Stephen King on the Airport Board. 23 1.23 Consider, discuss and take appropriate 63 action on request to use Flat Rock Park 24 for a Balloon Festival. 25 4 1 I-N-D-E-X 2 NO. PAGE 3 1.17 Consider, discuss and take appropriate 69 action on request to allow the Kerr Central 4 Appraisal District Board of Directors to construct an office building and to sell 5 the existing office building; per Section 6.051 of the Texas Property Tax Code. 6 1.12 Consider, discuss and take appropriate 80 7 action to approve Proclamation declaring March 2017 as American Red Cross Month. 8 1.14 Consider, discuss and take appropriate 85 9 action to approve the Partial Exemption Racial Profiling Report for Kerr County 10 Sheriff's Office. 11 1.15 Consider, discuss and take appropriate 87 action on Proclamation regarding the 12 Kerr County Christian Women's Job Corps. 13 1.19 Consider, discuss and take appropriate 90 action to release Request for Qualifications 14 (RFQ) for Construction Management consulting Services for the insurance proceeds project 15 regarding the replacement and/or repair of roofs and HVAC's to various county buildings. 16 1.20 Consider, discuss and take appropriate 92 17 action to accept annual report on the financial records and internal audit for 18 Kerr County Emergency Services District #1 (ESD #1). 19 1.21 Consider, discuss and take appropriate 93 20 action to accept the revised Kerr County Emergency Services District #2 Financial 21 Statements for the period ending September 30, 2016 along with the required affidavit 22 attesting to the accuracy and authenticity of the statements and rescind Court Order 23 #35896. 24 25 5 1 I-N-D-E-X 2 NO. PAGE 3 1.22 Consider, discuss and take appropriate 95 action to file a request for Kerr County 4 pro rata distribution of proceeds from the Tobacco Settlement Permanent Trust Account 5 and authorize the County Judge to sign request. 6 1.24 Consider, discuss and take appropriate 96 action on Implementation of the Burn Ban. 7 1.25 Consider, discuss and take appropriate 97 8 action to determine whether to allow the retail fireworks permit holders to sell 9 fireworks to the public in celebration of Texas Independence Day, pursuant to Texas 10 Occupations Code, Section 2154.202(h)(1). 11 1.26 Consider, discuss and take appropriate 99 action to accept annual Racial Profiling 12 Reports from: Constable Pct. 1, Constable Pct. 2, Constable Pct. 3, Constable Pct. 4 13 and the 216th District Attorney. 14 1.27 Consider, discuss and take appropriate 99 action on request from Kerrville Youth 15 Baseball and Softball Association (aka: Kerrville Little League) to sign Headwaters 16 Groundwater Conservation District's "Designation of Agent" form. 17 1.28 Consider, discuss and take appropriate 101 18 action to appoint a member to Emergency Services District #1 (ESD #1). 19 4.1 Pay bills. 101 20 4.2 Budget Amendments. 106 21 4.3 Late Bills. 107 22 4.4 Approve and accept Monthly Reports. 107 23 *** Adjournment. 109 24 *** Reporter's Certificate. 110 25 * * * * * * 6 1 JUDGE POLLARD: Good morning, folks. It's 2 Monday morning, February the 13th, 2017. Kerr County 3 Commissioners' Court is in session. We're privileged 4 this morning to be led in the prayer by Commissioner 5 Reeves, and the boy scouts are here and going to lead us 6 in the Pledge of Allegiance this morning. 7 COMMISSIONER REEVES: Yes, Sir. Before I 8 begin the prayer, I'd just like to introduce Jacob 9 Casey, he's with Troop 111, and after I give the prayer 10 he will lead us in the Pledge of Allegiance, and we 11 appreciate it. 12 (Prayer by Commissioner Bob Reeves.) 13 (Pledge of Allegiance led by Jacob Casey.) 14 COMMISSIONER REEVES: Thank you, Sir. 15 JUDGE POLLARD: All right. This is part of 16 the Commissioner Court session that allows the public to 17 come forward and speak on something that's not on the 18 agenda. If there's anyone that wishes to do that, 19 please step forward to the podium, state your name, 20 address, and please limit for comments to three minutes. 21 Now, remember, this is on something that is not on the 22 agenda, because of if you have something on the agenda 23 to speak about you'll speak at the time that item is 24 brought up. All right, is there anyone wishing to speak 25 on an item not on the agenda? Yes, Sir, Mr. Hurt. 7 1 MR. HURT: Haven't seen a copy of the 2 agenda. I don't think there's probably anything on it 3 related to the burn ban. I know there's always issues 4 with that. And I think Precinct 1, y'all are under a 5 burn ban. This is burning season for, you know, trained 6 burn people. If is there a possibility of having a 7 different class -- I mean I know the dangers of, you 8 know, wildfire, but there are people that are highly 9 trained that potentially, you know, could do that at 10 this time. So that's all. 11 JUDGE POLLARD: Thank you, Mr. Hurt. That 12 was actually an item that's on the agenda today. 13 COMMISSIONER LETZ: May I comment on that? 14 JUDGE POLLARD: Yes, go ahead. 15 COMMISSIONER LETZ: Under our burn ban 16 policy we have used for some years, if you have a burn 17 plan and you want to burn on your own property and the 18 form of that plan is approved by the NRCS office, that 19 you are permitted to burn. Whether -- and that of 20 course if you're a licensed burn manager, you can burn 21 whenever, but there is a way for people that do 22 described burns to burn during the burn ban on private 23 property. 24 JUDGE POLLARD: Okay. Anyone else wishing 25 to speak from the public at this time on something 8 1 that's not on the agenda? 2 All right, there being none, next we go to 3 the Commissioners' comments or whatever at this time. 4 We start with Precinct Number 1. 5 MR. BELEW: I have nothing to report. 6 JUDGE POLLARD: For a guy that talks on the 7 radio all the time, that's something. Go ahead. 8 COMMISSIONER MOSER: He's resting. 9 We said goodbye to an important member of 10 this community, there was the funeral the other day, 11 Bill Amerine so we will miss him. Commissioner Belew 12 and myself were there, a nice crowd. He just did so 13 much for Kerr County. He came here, not looking for a 14 salary, he just wanted to live in the Hill Country, he 15 wanted to give up the life in the hectic Dallas area. 16 Just made a huge impression at 911, and so we'll Miss 17 him. 18 JUDGE POLLARD: Amen. All right, anything 19 else? 20 COMMISSIONER MOSER: That's it. 21 JUDGE POLLARD: I have nothing to report. 22 Mr. Letz. 23 COMMISSIONER LETZ: Nothing. 24 JUDGE POLLARD: Mr. Reeves. 25 COMMISSIONER REEVES: Nothing this morning, 9 1 Judge. 2 JUDGE POLLARD: All right, with that we go 3 to item 1.1 on the agenda, report regarding the Boy 4 Scouts of America, Mr. Jacob Casey. 5 MR. CASEY: Greetings from the 18 thousand 6 scouts and 6 thousand voluntary adult scouters of the 7 Alamo Area Council, headquartered in San Antonio. It's 8 learning for life and in-school character, education, 9 subsidiary of the Boy Scouts of America. The Council 10 serves 22,500 youth. 11 My name is Jacob Casey and I am a 12 first-class scout. And I am honored to be here today to 13 report that the Alamo Area Council continues to 14 successfully make forward progress and accomplishing its 15 mission in establishing values in our youth, the leaders 16 of tomorrow, by always following the local Council team 17 of the unified focused on youth. Among our 2016 18 successes include camping. 6,392 Cub Scouts, Boy Scouts 19 and Venture Scouts attended summer and year around 20 venture programs. Eagle scouts, 374 Boy Scouts achieve 21 scouting highest rank of Eagle Scout with contributing 22 over 68,000 service hours. Advancements, total cub and 23 boy scout advancements grew to 11,770. The good 24 scouting award, in 2016 we had the pleasure of honoring 25 Richard Nolan VP of the United Way in Bexar County. He 10 1 received the good scout award that is in recognition of 2 the importance his leadership played in our mission and 3 community. The popcorn and card -- camp card sales 4 grossed to $337,285.00 from 67,457 cards sold last 5 spring, with $168.643.00 retained by 212 scouting units. 6 Philanthropist Harvey Najim purchased our 7 first bag of Trails's End popcorn to kick off the sale 8 grossing nearly 1.5 million dollars with six hundred 9 thousand dollars going directly to the scouting. 10 Both annual fund raising programs provided 11 the necessary funds for scouting youth to enjoy outdoor 12 adventures. Scouting for food efforts have over one 13 thousand scouting youth and adults collected 20,655 14 pounds of food. This represents 16,137 that helped feed 15 food and secured youth and families in our local 16 community. 17 Finally, the Alamo Area Council continues to 18 receive the support of our volunteers and community 19 leaders as we are able to continue this tradition of 20 adventure and service. Keeping the campfire alive for 21 all youth for years to come. Thank you. 22 COMMISSIONER LETZ: Thank you, Jacob. 23 COMMISSIONER REEVES: Thank you very much. 24 JUDGE POLLARD: Okay. All right, we go to 25 item 1.2 consider, discuss and take appropriate action 11 1 to authorize the preparation of the 2018 CWSRF, that's 2 Clean Water State Revolving Fund, to the Texas Water 3 Development Board regarding the Center Point East Kerr 4 Wastewater Project. Commissioner Letz and Moser. Who 5 wants to go first? 6 COMMISSIONER MOSER: Go ahead. 7 COMMISSIONER LETZ: This is the process -- 8 or is starting for the next round of funding of the 9 clean water act, and this would be for Phase II of the 10 project, and this is just authorizing the preparation of 11 that application, which will be done by Tetra Tech, and 12 Don Burger with Tetra Tech is our -- those who have not 13 met him yet, he is our engineer for the project, and any 14 questions he can answer. But it's just basically it's 15 starting the process for the next round. The next round 16 is ballpark number is probably going to be 16, 17 17 million, something like that, but it's -- we originally 18 though it was 13 million, but we're having to defer some 19 of the what had we hoped to be in phase 1 to phase 2, so 20 I'm guessing it's going to be about 16, 17 million 21 dollars. 22 MR. BURGER: That's about right. 23 JUDGE POLLARD: Questions? 24 MRS. DOSS: I have a question. Is that 25 going to increase the Tetra Tech contract for 12 1 application purposes? 2 COMMISSIONER LETZ: The application, correct 3 me if I'm wrong, Don, but the preparation of the 4 application, all that will come out of that next grant. 5 MRS. DOSS: Out of the next grant. 6 COMMISSIONER LETZ: Is that correct, Don? 7 MRS. DOSS: If we receive funding. 8 MR. BURGER: Yeah, if we receive funding. 9 Obviously we'd like to be paid for that work, but we'll 10 work in anticipation of that. 11 MRS. DOSS: Okay. 12 JUDGE POLLARD: Okay. Any further questions 13 or comments? If not, is there a motion? 14 COMMISSIONER LETZ: I make a motion that we 15 authorize Tetra Tech to begin preparation of the 2018 16 CWSRF application. 17 COMMISSIONER MOSER: And I'll second. 18 JUDGE POLLARD: Been moved by Commissioner 19 Letz, seconded by Commissioner Moser to authorize the 20 preparation of the 2018 Clean Water State Revolving Fund 21 to the Texas Water Development Board regarding the 22 Center Point East Kerr County waste project. Is there 23 any further question or comment? There being none, 24 those if favor of it signify by raising your right 25 hands. It's four zero, unanimous. Thank you. 13 1 We now going to item 1.3 public hearing 2 regarding installation of a yield sign at Albrecht Road 3 East and Center Point Drive East, all in Precinct 2. 4 This is a public hearing. I declare the public hearing 5 open, is there anyone wishing to speak on this issue? 6 There being no one, I close the public hearing. 7 Let's go to item 1.4 consider, discuss, and 8 take appropriate action for the Court's final approval 9 regarding the installation of a yield sign at Albrecht 10 Road East and Center Point Drive East, all in Precinct 11 2. Howdy, Kelly. 12 MS. HOFFER: Good morning, Judge, how are 13 you? 14 JUDGE POLLARD: All right. 15 MS. HOFFER: All right. On December 10th, 16 2016 Patricia Higgins contacted Commissioner Moser 17 regarding some additional signage at the intersection of 18 Albrecht Road East and Center Point Drive East, one of 19 the requests was for a yield sign, which is a regulatory 20 sign and must have a public hearing and Commissioners' 21 Court approval in order to be installed. And we just 22 had the public hearing, so at this time I ask the Court 23 for their final approval regarding the installation of 24 one yield sign at Albrecht Road East and Center Point 25 Drive East in Precinct 2. 14 1 COMMISSIONER MOSER: So move. 2 COMMISSIONER LETZ: Second. 3 JUDGE POLLARD: Been moved by Commissioner 4 Moser, seconded by Commissioner Letz, to finally approve 5 the installation of a yield sign at Albrecht Road East 6 and Center Point Drive East. Is there any further 7 discussion or comment? There being none, those in favor 8 of the motion signify by raising your right hands. That 9 is four zero, unanimous. Thank you. 10 MS. HOFFER: Thank you. 11 JUDGE POLLARD: All right, 1.5 consider, 12 discuss and take appropriate action to authorize the 13 County Judge to execute a contract with Rojas Concrete 14 in the amount not to exceed $5,460.00 for concrete 15 drainage work on Elm Pass Road, and that's all in 16 Precinct 2. Mr. Hastings. 17 MR. HASTINGS: Thank you. Concrete rip rap 18 that's adjacent to Elm Pass Road, it's on an unnamed 19 feeder creek of Verde Creek, it's sustained erosion 20 damage at its low water crossing located -- it's about a 21 quarter mile east of Cypress Drive. The engineering 22 department has obtained a quote from Rojas concrete for 23 equipment, labor and steel reinforcement at a cost not 24 to exceed $5,460.00, and the Road & Bridge Department it 25 will supply the concrete. While the contract with Rojas 15 1 will not exceed 5460, it is estimated the concrete will 2 not exceed $4,540, for a total project cost of ten 3 thousand. Cost will be charged to Road & Bridge, line 4 item 15-612-556, that's cattle guards and concrete, 5 which currently has approximately $14,300.00 of 6 unencumbered funds. Texas 811 will be notified of 7 proposed excavation/construction before construction 8 commences. 9 County Engineer requests that the Court 10 authorize the County Judge to execute a contract with 11 Rojas Concrete in the amount not to exceed $5,460.00 for 12 concrete drainage work on Lazy Valley Road, Precinct 3. 13 COMMISSIONER MOSER: So move. 14 MR. HASTINGS: Precinct 2, I apologize. 15 COMMISSIONER LETZ: Second. 16 JUDGE POLLARD: Been moved by Commissioner 17 Moser, seconded by Commissioner Letz to authorize the 18 County Judge to sign a contract with Rojas Concrete in 19 an amount not to exceed $5,460.00 for concrete drainage 20 work on Elm Pass Road which was sustained in a rain, I 21 guess fairly recently, is that correct? 22 COMMISSIONER LETZ: Yes. 23 MR. HASTINGS: Yes, Sir. 24 MS. HOFFER: Memorial Day weekend. 25 MR. HASTINGS: Memorial last year, yes, Sir. 16 1 JUDGE POLLARD: All right, and these funds 2 are budgeted according to what the County Engineer has 3 indicated. Is there any further discussion or comment? 4 C9OMMISSIONER LETZ: Comment or question. 5 Is there any funds available in the flood -- the line 6 item for flood control or flood management, flood 7 repairs that could be used? 8 MRS. DOSS: I think we do have some, yes. 9 COMMISSIONER LETZ: Because it's a dedicated 10 fund for flood -- I don't know what the term of it is. 11 MRS. DOSS: It's for flood control. 12 JUDGE POLLARD: Well, that's where it oughta 13 come from then. 14 COMMISSIONER LETZ: I would rather have it 15 come from that. 16 MR. HASTINGS: I think in the past was that 17 about 5000 dollars in the past, I think that was in that 18 line item? This will exceed that, so if we could use 19 both. 20 MRS. DOSS: A combination of both if there's 21 not enough in one. 22 COMMISSIONER LETZ: That would be fine. I 23 mean I just would rather use dedicated funds at this 24 time of the year if we can. 25 MRS. DOSS: I'll check and see how much is 17 1 available and then we use that one first. 2 JUDGE POLLARD: All right. It's suggested 3 that the motion be amended to add to it to use the 4 dedicated funds from a flood budgeted item to the extent 5 that is exhausted, and then from this account that 6 Mr. Hastings mentioned, account number 15-612-556, and 7 does the movant accept that modification? 8 COMMISSIONER MOSER: Yes, I do. 9 JUDGE POLLARD: Does the second to the 10 motion accept it? 11 COMMISSIONER LETZ: Yes. 12 JUDGE POLLARD: All right, any further 13 comments or discussion? If not, those in favor of the 14 motion signify by raising your right hands. That's four 15 zero, unanimous. Thank you, Sir. 16 Now we go to item 1.6 consider, discuss and 17 take appropriate action for the Court's final approval 18 for the Road and Bridge Department to install security 19 cameras at all Road and Bridge yards in Kerrville, 20 Center Point and Ingram, in all four precincts. 21 Hi, Kelly, again. 22 MS. HOFFER: Hi. The Road and Bridge 23 Department would like to install security cameras at the 24 Kerrville, Center Point and Ingram Road and Bridge 25 yards. The Kerrville yard is the main yard and has the 18 1 most inventory at this location, Ingram yard would be 2 the next yard as far as inventory, and the Center Point 3 yard has some inventory; no fuel, usually no materials, 4 but some equipment at times. 5 We met with two companies out of San 6 Antonio, and Hill Country Telephone out of Ingram. We 7 would like to use Hill County Telephone in Ingram, 8 Texas. We would like to take the $4,100.00 from 9 contingency 15-612-599. There will be no contract, no 10 monthly fees, we will buy this equipment outright, they 11 will install it for us. The equipment will be purchased 12 from Hill Country telephone, and installed by them, Kerr 13 County will own the equipment. We have spoke with 14 Rusty, Clay, John Trolinger and Commissioner Reeves 15 about the installation of cameras, and no one was 16 opposed to the idea. 17 At this time I ask the Court for their final 18 approval for the Road and Bridge Department to take 19 $4,100.00 from contingency 15-612-599 for the purchase 20 and installation of security cameras at the Kerrville, 21 Center Point and Ingram Road and Bridge yards, those 22 being in Precincts 1, 2, 3 and 4. 23 COMMISSIONER MOSER: Kelly, a couple 24 questions. Has there been any issue to say that we need 25 these? 19 1 MS. HOFFER: Well, Hill Country telephone, I 2 know in their yard had some wiring and some material 3 missing. We have a lot of fuel at the main yard, we 4 have a lot of -- well I wouldn't say a lot, but we have 5 I think two 500-gallon gravity fed tanks at the Ingram 6 yard plus a lot of material and equipment. 7 COMMISSIONER MOSER: But that's the 8 potential. Has there been any issues? 9 MS. HOFFER: No. We've had a few times 10 where somebody -- one of the employees has claimed they 11 filled the tank up on something, and then has said the 12 tank wasn't full. So I did work with environmental 13 health just as a temporary thing and had some game 14 cameras put up temporarily just to see if, you know -- 15 if it was an internal, or if it was an external issue. 16 And nothing ever -- nothing ever showed up on it. 17 COMMISSIONER MOSER: Another question is 18 once you get the recordings, what's the plan? Is it 19 just something you keep, maintain -- 20 MS. HOFFER: Yeah. 21 COMMISSIONER MOSER: -- look at 22 periodically, what? 23 MR. HOFFER: Yeah, I will be looking at 24 those. 25 JUDGE POLLARD: In the day or -- 20 1 MS. HOFFER: It will be like through a DVR 2 type setup, and then we can load everything on a stick 3 for storage. 4 COMMISSIONER MOSER: So just look at it as 5 needed if there's some issue? 6 MS. HOFFER: Yeah, if something is needed, 7 if something doesn't seem right if we order fuel if it 8 seems like we're ordering fuel more often, things like 9 that, you know, it's just something that would send up a 10 red flag. But you know, we have a lot of money sitting 11 at especially the Ingram yard and the Kerrville yard 12 that I sure would hate for something to happen and just 13 not have any sort of security on. 14 COMMISSIONER MOSER: How many cameras would 15 you have? 16 MS. HOFFER: Each location -- Center Point, 17 I believe in the quote I think it's one camera. The 18 Ingram yard would have two, and the Kerrville main yard 19 by Spur 100 would have two. 20 COMMISSIONER MOSER: Two would cover for 21 the -- 22 MS. HOFFER: Pretty much. In the -- really 23 what we're looking at is behind the mechanic shop where 24 the fuel tanks are at, because we have three, I think, 25 11 hundred gallon tanks over there. One for road 21 1 diesel, one for off-road diesel, and one for gasoline. 2 And the span, I think I have it in the -- another quote, 3 the span that these cameras will go. I want to say one 4 of them said they go about a hundred and 80 degrees, and 5 so we could get a pretty good picture of what's sitting 6 back in that back area where all of the -- 7 COMMISSIONER MOSER: One other question -- 8 maybe two other questions. Are these motion activated 9 or -- 10 MS. HOFFER: I don't believe that they are 11 motion activated. 12 COMMISSIONER MOSER: So they're just on all 13 the time, or just after hours? 14 MS. HOFFER: I believe they're on all the 15 time. 16 COMMISSIONER MOSER: Wow. Wow. I think 17 these in the courthouse are motion activated, are they 18 not, Sheriff? 19 SHERIFF HIERHOLZER: They are. 20 COMMISSIONER MOSER: So that would be a lot 21 of -- 22 JUDGE POLLARD: A lot of film. 23 COMMISSIONER MOSER: Yeah. Whoo. Goodness. 24 One other question if I may, and then I'll shut up. The 25 maintenance on this -- 22 1 MS. HOFFER: We would buy them outright, so 2 if we had a problem then we would need to call somebody 3 in. And if a camera went out then we would need to -- 4 COMMISSIONER MOSER: So you haven't seen an 5 issue to cause it, it's just a potential, and fuel is 6 the primary thing. 7 MS. HOFFER: I would say fuel, equipment. 8 My understanding and it was -- I don't know what year it 9 was, but it was prior to me starting on the Road and 10 Bridge, I believe one or two pickup trucks were stolen 11 from the main yard, and they found them at a shopping 12 center in Houston, Texas. 13 COMMISSIONER MOSER: That was the kind of 14 thing I was -- 15 JUDGE POLLARD: In east Texas? 16 MS. HOFFER: Yeah. They broke through -- we 17 have a side gate over off of Spur 100, and they got in, 18 I don't know how they got in, but -- and I -- obviously 19 probably some keys were left in a vehicle. Like I said 20 it's been years ago, but they drove and broke right 21 through that gate. Now we have a big steel bar that is 22 at that entrance, so in the past there has been 23 equipment that has been stolen. 24 COMMISSIONER MOSER: Okay. And in Center 25 Point, what's there? I don't think -- 23 1 MS. HOFFER: It's not a whole lot. Every 2 once in a while we will have equipment. Like I said 3 it's not a whole lot. That's why we figured one camera. 4 We used to have fuel storage, the tanks are still there. 5 I think they might be 250 gallon gravity fed tanks, but 6 we no longer use those. 7 COMMISSIONER MOSER: Right. So there's 8 really nothing in Center Point. 9 MS. HOFFER: I wouldn't say a whole lot, but 10 every once in a while they might store a little bit of 11 material or they might keep a loader or maintainers 12 there to move it to their next location, but nothing 13 like the two other yards. 14 COMMISSIONER MOSER: Okay. 15 MS. HOFFER: And that's why we thought one 16 camera could more than cover that. 17 JUDGE POLLARD: Do you have internal control 18 procedures about who gets fuel and when, there's some 19 kind of record? 20 MS. HOFFER: Yes, we have a written record. 21 And even Tim's department, maintenance department, and 22 the airport gets fuel from us, and then they reimburse 23 us for that fuel. But we have logs and you have to fill 24 in the information. 25 JUDGE POLLARD: Any employee that gets -- 24 1 MS. HOFFER: What's that? 2 JUDGE POLLARD: Any employee that gets fuel 3 out of there has to log it in -- 4 MS. HOFFER: Yes, Sir. 5 JUDGE POLLARD: -- and the amount. 6 MS. HOFFER: And then my staff does a report 7 and then send it to the auditor's office, and then money 8 is taken out of their budgets to compensate us for that 9 fuel. 10 JUDGE POLLARD: Sheriff, you want to 11 comment? 12 SHERIFF HIERHOLZER: Well, the only comment 13 I'm in total agreement with her on needing it, because 14 now I think prevention is the key of it. If we do 15 whatever we can to prevent a lot of this stuff, because 16 it is getting worse and worse. The only thing I would 17 ask, and we didn't go out, she invited us to sit with 18 their vendors, is cameras work a lot different at night 19 depending on what kind of camera. And if you're going 20 to have cameras out there at night, they better be able 21 to identify what happens, and that's where we have a big 22 issue with the majority of everything that we see. Is 23 that you -- you may see that it's a red vehicle but 24 that's all you see, you can't identify license plates or 25 the placement of the camera, and the quality of the 25 1 camera, and for four thousand something dollars for four 2 or five cameras, and then the installation and the DVD 3 to record it all, I'm not sure about the quality you're 4 going to get from what I've been used to with these 5 we've had to go to here. 6 JUDGE POLLARD: You thinking it's not good 7 enough quality then, Sheriff? 8 SHERIFF HIERHOLZER: I don't know. I don't 9 know where they're getting them, but it would be hard to 10 find good quality cameras -- 11 JUDGE POLLARD: For that amount? 12 SHERIFF HIERHOLZER: -- for that type of 13 price with all the recording equipment with it. And 14 you're going to have some type of server that re records 15 over it. Because if it's going to record all the time, 16 that is a lot of data that's going through that system. 17 COMMISSIONER LETZ: But Kelly, I would think 18 that it's not going to -- 24 hour loop, some kind of a 19 loop that it keeps on recording. 20 MS. HOFFER: Yes. 21 COMMISSIONER LETZ: And I don't know, or 22 maybe a week -- 23 MS. HOFFER: I think it starts to dump off 24 of the system, you know. What I mean if you don't -- if 25 you don't watch it, it just -- I think it just keeps and 26 1 it dumps. 2 COMMISSIONER LETZ: But from the -- I mean 3 are we required to keep it from some open record or open 4 information type stuff? I don't know why we need to 5 keep the data. I think within a week or something like 6 that you would know if there's a problem and if there's 7 not a problem, why we'd want to download it and use -- 8 MS. HOFFER: I don't plan on downloading, 9 you know, every single day, you know, 24 hours, seven 10 days a week. It's if there's issues, if we notice 11 things are missing, things like that that we've got 12 something to go back and review on. 13 JUDGE POLLARD: When you say call in 14 somebody to maintain it, you're talking about Hill 15 County Telephone? 16 MS. HOFFER: Well, yeah, if we all of a 17 sudden, I wasn't getting the information or a camera 18 seemed like it wasn't giving the quality that it gave, 19 then you know we would call and have somebody come out 20 and do that. But to go into a monthly contract at this 21 point, I just -- I don't see the necessity of it. I 22 would like to see how this works, and then at that point 23 if we wanted to go into every month paying on a 24 contract, and I wouldn't say that -- like I said there's 25 been some past things that I wouldn't say anything was 27 1 major, but I think the way things are getting today, and 2 Hill Country Telephone having issues at their own yard 3 with wire and cable being taken, and I've been by their 4 yard before, and doesn't look much different than any of 5 our locations as far as fencing and things like that, 6 that probably wouldn't be real difficult to do come into 7 those properties and possibly take something. 8 JUDGE POLLARD: Would this require a 9 contract? 10 MRS. STEBBINS: With Hill Country Telephone? 11 No, they're just making a purchase. 12 JUDGE POLLARD: No. Concerning the 13 maintenance or purchase, either one. 14 MRS. STEBBINS: No. She said that there 15 wasn't going to be a maintenance contract, but -- 16 JUDGE POLLARD: Well -- 17 MRS. STEBBINS: But public information 18 issue, I think that it's okay -- I don't even think that 19 law enforcement keeps there's for longer than, you know, 20 two years -- 21 SHERIFF HIERHOLZER: Some of them we're 22 required like car videos 90 days. Other ones, you know, 23 depending on what it is when they're recording 24 hours 24 a day, you know, I would venture to say that she's not 25 going to be able to keep more than, you know, a few days 28 1 on it at a time. The only problem you have with that, 2 is sometimes you don't discover what occurred, you know, 3 for a week after it occurred, and then it's too late, 4 it's already been written over. We run into that. 5 JUDGE POLLARD: How long would you recommend 6 it be kept then, Sheriff? 7 SHERIFF HIERHOLZER: Well, that's anybody's 8 guess. That's a preference on her part, you know. Some 9 of the stuff we keep here at the courthouse or at the 10 office, we may keep forever. Other things do start 11 getting written over within a few weeks. But I would, 12 you know, if I had my preference you oughta keep things 13 at least about a month, because then you've got time to 14 discover something that's going wrong. 15 JUDGE POLLARD: Okay. 16 COMMISSIONER REEVES: Now a couple comments. 17 One, the yard at Ingram is probably less secure, easier 18 to access than your comparison of the telephone coop. I 19 mean we're out on 27, the buildings and everything are 20 off the road. I feel a need for the cameras, it is 21 definitely there. As far as the amount of days that you 22 may want to maintain something, I think that would be 23 more beneficial if you talked to the telephone coop how 24 long you can keep it without eating up space. If you 25 need to visit with somebody with the Sheriff's office to 29 1 find out what they think. But I think this is something 2 definitely -- are we having problems, could be with 3 fuel, but it only takes one vandalism on some of our 4 equipment and this four thousand dollars is a very small 5 charge. I mean I believe it was last year, or year 6 before, that equipment that was at a job site, somebody 7 from a neighboring property knew how to get in without a 8 key to start it, used it on his property and put it 9 back. And the only way we found out was a good natured 10 neighbor who let us know about it. But if we'd had a 11 camera there'd been a lot better, so if they can go on 12 the job site and the key wasn't even there -- 13 COMMISSIONER MOSER: But that was on a job 14 site. 15 COMMISSIONER REEVES: But they can sure go 16 into a yard and start one up and head down the road with 17 it. 18 MS. HOFFER: And probably most people aren't 19 going to question the person doing it because they might 20 just sit there and think it must be a Road & Bridge 21 person getting called in on a Saturday. 22 COMMISSIONER REEVES: If they know how to 23 run the equipment they probably know what they're doing. 24 COMMISSIONER LETZ: I think it's money well 25 spent as a deterrent if nothing else. Just the fact 30 1 that the camera's there, just for people to see it. And 2 I question, you know, how good the resolution may be, 3 but still from the deterrent standpoint, I think it's a 4 good starting point. 5 COMMISSIONER MOSER: And this is to be taken 6 out of contingency funds? 7 MRS. DOSS: Uh-huh. 8 COMMISSIONER REEVES: Contingency from your 9 budget or contingency from our over-all budget? 10 MS. HOFFER: No; from Road & Bridge. And I 11 have spoke with Brenda about it already. 12 COMMISSIONER MOSER: And how much is in that 13 fund? 14 MS. HOFFER: What's it at, Brenda, when you 15 and I -- 16 MRS. DOSS: I don't remember. I'd have to 17 go check. Do you have that in your papers? 18 MS. HOFFER: I do not have what the last 19 amount was, but we did have enough, I think, to leave a 20 little over a thousand left -- 21 MRS. DOSS: Yes. 22 MS. HOFFER: -- in it. Am I correct on that 23 part? 24 MRS. DOSS: Yes, I believe so. 25 JUDGE POLLARD: Well, it's not just 31 1 vandalism, we're in the -- 2 COMMISSIONER BELEW: Well, I have a 3 question. 4 JUDGE POLLARD: -- in the line of terrorism, 5 too. 6 COMMISSIONER BELEW: Excuse me, I'm sorry. 7 JUDGE POLLARD: Go ahead. 8 COMMISSIONER BELEW: Is this a specific hard 9 drive machine that captures this and saves it for you, 10 or is this something, some speciality piece of 11 equipment, or is it just a computer? 12 MS. HOFFER: It will just be like a 13 computer. Well, and what it is -- part of the problem, 14 too, is we checked in having kind of just a live thing 15 that I could be sitting at the office kind of similar 16 to -- 17 MR. BELEW: Real time. 18 MS. HOFFER: Yes. But IT said no, you can't 19 get service out to the Ingram yard. 20 COMMISSIONER MOSER: So you have -- 21 MS. HOFFER: So this is kind of the option 22 that we have at this point in time. 23 MR. BELEW: Well, the reason I ask this, is 24 because it may be that John, the IT guys, could add to 25 the storage capacity. If it's just a computer you could 32 1 have as many hard drives in it you want, and save as 2 many hours as you deem necessary, because what the 3 Sheriff is talking about is you might need a week's 4 worth, month's worth, whatever and get with them and 5 find out what can be added to it. How many gigabytes or 6 whatever. 7 MS. HOFFER: Yeah. 8 COMMISSIONER MOSER: Is there a one central 9 recording device for the various locations? 10 MS. HOFFER: They will all of their own, and 11 part of that problem is because of internet access to 12 the locations, and Ingram yard John said no -- 13 COMMISSIONER MOSER: So Center Point there's 14 going to be a recorder out there in that little shack? 15 MS. HOFFER: Yeah. 16 COMMISSIONER MOSER: It's probably more 17 vulnerable than -- 18 MR. BELEW: Now, if they steal that, we have 19 a problem. 20 MS. HOFFER: Now that yard has no fencing. 21 COMMISSIONER MOSER: But it doesn't have 22 anything either. 23 MS. HOFFER: Normally doesn't have things 24 there, but at times it does. I'd say the most 25 vulnerable yard is the Ingram yard. And it may not have 33 1 the amount that the main yard has, but it certainly has 2 a lot of value sitting there on that piece of property. 3 JUDGE POLLARD: All right, we sure did 4 discuss that. All right, there is a motion on the 5 floor, I think, is that right? 6 COMMISSIONER REEVES: No, there is not, but 7 I will make one to approve the purchase as outlined in 8 the agenda of item in the amount of $4,100.00 to come 9 from contingency from the Road and Bridge Department. 10 MR. BELEW: I'll second. 11 JUDGE POLLARD: All right, it's been moved 12 by Commissioner Reeves, seconded by Commissioner Belew 13 for approval of item 1.6 on the agenda, and that is 14 approval for Road & Bridge Department to install 15 security cameras at all of the Road & Bridge yards, that 16 includes Kerrville, Center Point and Ingram, located 17 in -- they serve all four precincts, in an amount of 18 $4,100.00 to buy the cameras for that, and it comes from 19 your contingency fund, is that correct? 20 MS. HOFFER: Yes, Sir. 21 JUDGE POLLARD: All right. Any further 22 discussion? 23 COMMISSIONER REEVES: That would include 24 authorizing County Judge to sign any documents that we 25 needed, is that all right with you? 34 1 COMMISSIONER BELEW: That's all right with 2 me. 3 JUDGE POLLARD: All right. Okay. Any 4 further discussion? If not, those in favor signify by 5 raising your right hands. Those opposed? The vote is 6 three to one, Commissioner Moser voted against, all the 7 other three voted for it. The motion passes. 8 All right, let's go to item 1.7 consider, 9 discuss and take appropriate action to amend Interlocal 10 Agreement regarding the terms for the Board members of 11 the Kerrville-Kerr County Joint Airport Board. Kirk 12 Griffin and Bruce McKenzie. 13 MR. GRIFFIN: I think I get to do this one, 14 Judge. 15 JUDGE POLLARD: Good morning. 16 MR. GRIFFIN: I got a couple pages in the 17 presentation, but here the brief story is, we've got an 18 Interlocal Agreement that the airport operates under 19 signed by both the City and the County. Last summer our 20 first cut at that interlocal which had lasted for five 21 years, timed out. Commissioner Moser and the City and 22 Commissioner Letz got together over the late summer, 23 worked a new Interlocal, they cleaned out some words, 24 tried to streamline a little bit. In part of that 25 effort between the two, as we got into it this year we 35 1 discovered that if we stick to the letter of the law 2 that's in the Interlocal that all of our present board 3 members will be off the board by June a year, so 4 basically in 18 months we'll lose our five board members 5 that are currently sitting there. So in order to kind 6 of keep our corporate knowledge running, this idea is to 7 put in two, three-year terms for each Board Member, 8 offset them a year. It means that in year six we won't 9 have any recycling of any board members, but then 10 starting the following year we would. You could serve 11 up to two, three-year terms, so a total of six years, 12 and we need to keep those terms staggered, very similar 13 to your's in case we have an unfilled position, and that 14 kind of stuff, so as time goes along we keep changing 15 out on an annual basis basically. 16 We have a proposal if approved by you, then 17 the City tomorrow night, that will allow us to do this 18 using our existing members that we've penciled in an 19 idea and we'll stagger those out over the next five 20 years so that everybody that's on the current sitting 21 board would be gone in five years. 22 COMMISSIONER MOSER: So we would amend the 23 Interlocal Agreement? 24 MR. GRIFFIN: We would amend the Interlocal 25 Agreement with some words if you guys agree with this 36 1 after talking to the City, and we'll bring those words 2 forward. But we need to get something done or we lose 3 our Board in 18 months. 4 COMMISSIONER MOSER: Well, I think that just 5 to reflect back on when we changed the Interlocal 6 Agreement, there was some -- it was the original 7 Interlocal Agreement had dates in there, and since that 8 established the Board, and there were dates in there 9 when board members were effective. So we just 10 eliminated that, not seeing what the collateral damage 11 was, and that's what Kirk has worked diligently on this 12 with Bruce and other board members, so I think it's an 13 excellent thing. I think having continuity in the 14 memory of that Board is critically important because -- 15 MR. GRIFFIN: It helps -- 16 COMMISSIONER MOSER: -- because the five 17 member Board, with the Airport Manager, runs that 18 operation out there, and it's of huge safety items so 19 you have to have continuity there to assure the safety 20 of all the aircraft and the public and 18 million 21 dollars worth of assets out there, so I think it's a 22 good concept. I don't guess there's anything to approve 23 today, except in concept -- 24 MR. GRIFFIN: In concept. Bring it forward 25 to you guys to make sure that we're okay with this plan 37 1 present and forward and then we bring you some words for 2 the actual Interlocal. 3 COMMISSIONER MOSER: So do we need a motion 4 on that? I don't think so. 5 COMMISSIONER LETZ: I don't think so. 6 JUDGE POLLARD: Not unless you want to move 7 formally for an amendment of it to that effect. 8 MR. GRIFFIN: Not at this point. 9 COMMISSIONER MOSER: Not now. 10 JUDGE POLLARD: I have a question. Term 11 limits, is that what you're saying? 12 MR. GRIFFIN: It basically is, yes, Sir. We 13 had term limits in our existing one, we had three, 14 two-year terms that could be served, the same six years. 15 JUDGE POLLARD: Now it's four in the 16 proposal. 17 MR. GRIFFIN: It's two, three-year terms, so 18 it'll be a total of six. There -- and yes, no, change 19 is good, but all changing in one week it's probably not 20 good if you change everything. 21 It's something that we wanted to make sure 22 that we were okay with y'all, that our philosophy was 23 okay with your's, and we can press forward from there. 24 JUDGE POLLARD: Under your proposal, let's 25 say that you're on that Board. 38 1 MR. GRIFFIN: Yes, Sir. 2 JUDGE POLLARD: And that you finish your 3 second three-year term -- 4 MR. GRIFFIN: Yes, Sir. 5 JUDGE POLLARD: -- effective. Does that 6 mean you're never eligible again? 7 MR. GRIFFIN: No, Sir. Our proposal at this 8 point would say you have to sit out three years, you 9 have to sit out one term, and then if you choose you 10 could then be reappointed if an opening comes up. 11 JUDGE POLLARD: Well, I don't think they're 12 a lot of people that have the expertise to sit on that 13 board, and you're going to run out of that pool pretty 14 quick. 15 MR. GRIFFIN: We've been very fortunate to 16 date, so I think we can keep it going for a while. So I 17 feel pretty strongly about that. 18 JUDGE POLLARD: You clarified it for me, 19 thank you. 20 MR. GRIFFIN: Yes, Sir. 21 JUDGE POLLARD: Is there any further 22 question or comment about it? 23 COMMISSIONER MOSER: Just for the record, I 24 certainly agree to the concept. I think Commissioner 25 Letz -- 39 1 COMMISSIONER LETZ: Yeah. Certainly it 2 makes a lot of sense, and I think kind of go along with 3 the Judge that I'm a little concerned about the six year 4 period is not a lot of, you know, a real long time to 5 serve on that Board. There's a lot to learn if you 6 wanted to extend it a little bit beyond that wouldn't 7 bother me. I think that I agree, you don't want people 8 there for life. But I think it's probably the board 9 members don't want to be feel obligated to be more than 10 two terms. 11 MR. BELEW: Well, is it safe to ask what 12 this is predicated on? 13 MR. GRIFFIN: What brought it up? 14 COMMISSIONER BELEW: What change, what 15 brought it up? 16 MR. GRIFFIN: The fact that if we live by 17 the current Interlocal Agreement, June of 2018 the 18 entire Board will be changed out, so we will lose -- 19 MR. BELEW: You said that. But that hadn't 20 happened before? 21 MR. GRIFFIN: No, Sir. 22 MR. BELEW: Just hadn't been a problem? 23 MR. GRIFFIN: It just hadn't -- the first 24 Interlocal that was signed we were just getting kind of 25 to those stages where the people that had been staggered 40 1 onto the Board were starting to look to leave. That 2 just happened with Steve King, he was going to -- he has 3 to resign this June. If we stayed to the Interlocal 4 that's written, we lose two members this summer and 5 three the following summer. So it -- that's when we 6 started looking at it and trying to replace Steve, we 7 went oh my gosh if we continue our current ways we'll be 8 changing out everybody in the next 18 months, so -- 9 JUDGE POLLARD: I tend to agree with 10 Commissioner Letz, I wouldn't mind extending time to 11 serve on there a little more. I don't know what the 12 others feel about it, because there is a lot of -- a lot 13 of things to learn just to be on that Board, unlike the 14 Commissioners' Court. 15 (Laughter.) 16 MR. GRIFFIN: Well, we'll take that into 17 account. 18 COMMISSIONER MOSER: But this way you 19 change -- you lose a person every year. 20 MR. GRIFFIN: We would lose a person every 21 year, but we're backfilling with experience, so you know 22 that they're gaining experience as we're losing, so 23 that's the positive. 24 COMMISSIONER MOSER: All right. It gets 25 kind of complicated. Kirk spent a lot of time looking 41 1 at all these options, and so -- 2 MR. GRIFFIN: Anyway, well thank you. I 3 appreciate it. We'll bring the words forward when we 4 hear directly. Okay, thank you. 5 JUDGE POLLARD: Okay. All right, 1.8 6 consider, discuss and take appropriate action on request 7 from the upper Guadalupe River Authority to use Flat 8 Rock Park for the UGRA annual river clean up to be held 9 on July 22, 2017 from 7 a.m. to 1 p.m. Tara Bushnoe, 10 how are you today? 11 MS. BUSHNOE: I'm good, Judge. How are you? 12 JUDGE POLLARD: Good. 13 MS. BUSHNOE: Good morning, y'all. The UGRA 14 14th annual river clean up is going to be on July 22nd, 15 and we'd like to use Flat Rock Park again for that 16 event. The volunteers spread out throughout the County 17 to remove the trash, but we like to have the headquarter 18 event to have the primary place to pile it, and also 19 have some wrap up activity afterwards. We set up some 20 registration tables, raffle tables, a logical exhibit in 21 the shaded area along Riverside Drive by the entrance, 22 and then we have that main trash pile down on the hard 23 surface of the boat ramp. All of that trash will be 24 removed by the end of the day, by the end of the day on 25 the 22nd. We might have some dumpsters that stick 42 1 around 'til that Monday, but I'll coordinate with Tim 2 and the maintenance department for that. Based on 3 previous years we'll have about three to four hundred 4 people, about ten thousand pounds of trash. Last year 5 we had a great size of event, we had about 433 6 volunteers and about 92 hundred pounds of trash. So 7 this will be the 5th year that we've used Flat Rock 8 Park, and it's really worked out very well for the event 9 and love to have a chance to partner with you for that 10 again. 11 COMMISSIONER MOSER: It works out great, and 12 I so move. 13 COMMISSIONER REEVES: Second. 14 JUDGE POLLARD: All right. Been moved by 15 Commissioner Moser, seconded by Commissioner Reeves to 16 authorize the UGRA to use Flat Rock Park for the UGRA 17 annual river clean up to be held on July 22nd, 2017 from 18 7 a.m. to 1 p.m. it says, and is there any further 19 comment or question? 20 COMMISSIONER LETZ: Just like to thank y'all 21 for doing this. This is a great service to the County, 22 and picks up a lot of trash and cleans up the river, 23 thank you. 24 JUDGE POLLARD: All right. Any further 25 comments or questions? There being none, those in favor 43 1 of the motion signify by raising your right hand. It's 2 four zero, unanimous. Thank you. 3 MS. BUSHNOE: Thank you. 4 JUDGE POLLARD: Item 1.9 consider, discuss 5 and take appropriate action on 12-month rule letter, 6 Texas Department of Agriculture for the Texas Community 7 Development Block Grant Project number 7215045. That 8 has to do with precincts 2 and 3. Katie Falgoust, how 9 are you? 10 MS. FALGOUST: Good. Good morning. So back 11 in November we had submitted -- the County had submitted 12 that letter for TDA letting them know about that the 13 project was delayed and that we would be moving into 14 construction in three months. 15 COMMISSIONER MOSER: You might say, Katie, 16 this is about East Kerr County/Center Point Wastewater. 17 And this is the thing that connects individual 18 properties. 19 MS. FALGOUST: Yes. This is for the hundred 20 and ten first-time sewer service connections. 21 COMMISSIONER MOSER: Sorry, Katie, go ahead. 22 MS. FALGOUST: And so now that the bid 23 opening was delayed until the end of January, so this is 24 a letter explaining that the County would like an 25 additional three months to come into compliance. And 44 1 compliance basically means have an awarding a contract, 2 executing that construction contract, having a pre 3 construction conference with the contractor, and having 4 a notice to proceed. 5 So this letter would do that until May 20th 6 of this year. So if it meets your approval, we would 7 like the County to approve it and sign it, and then 8 we'll be submitting it to the Department of Agriculture. 9 And this is something that we requested an update since 10 we are delayed. 11 COMMISSIONER MOSER: So this is being 12 dictated by a scheduled change in the overall project, 13 so I so move. 14 COMMISSIONER LETZ: Second. 15 JUDGE POLLARD: Been moved by Commissioner 16 Moser, seconded by Commissioner Letz, to approve a 17 12-month rule letter -- I guess that would be executed, 18 is that correct? 19 MS. FALGOUST: Correct, yeah. 20 JUDGE POLLARD: So we going to authorize the 21 County Judge to sign it, is that correct? 22 COMMISSIONER MOSER: I think so. 23 JUDGE POLLARD: All right. For the Texas 24 Community Development Block Grant Project 7215045. Any 25 further comments or questions? There being none, those 45 1 in favor of the motion signify by raising their right 2 hand. It's four zero, unanimous. Thank you. 3 1.10 consider, discuss and take appropriate 4 action on modification request Number 1, performance 5 statement and budget, Texas Department of Agriculture 6 for Texas Community Development Block Grant Project, 7 7215045. Katie, you're up again. 8 MS. FALGOUST: Yes. So the contract was 9 executed with the Department of Agriculture back in 10 2015, the project has had a couple changes. One is that 11 the County did not procure for engineering for these 12 hundred and ten connections, and so the 22 thousand 13 dollars in the budget for engineering is this 14 modification would be to move that into construction, 15 and then the other modification is that there was 16 acquisition that's part of the water development board 17 portion of the project, but TDA considers the entire 18 project, both the water development board and the TDA 19 project as one. And so this would be to add acquisition 20 as an activity into the project. No acquisition is 21 taking part of the TDA portion, and there's no 22 acquisition cost associated with the TDA portion, but we 23 just -- it's something that we need to do, so that's 24 what this modification request is. 25 COMMISSIONER MOSER: So it's just modifying 46 1 the budget. 2 MS. FALGOUST: The budget and the 3 performance statement adding an acquisition. 4 COMMISSIONER MOSER: So move. 5 COMMISSIONER LETZ: Second. 6 JUDGE POLLARD: Been moved by Commissioner 7 Moser, seconded by Commissioner Letz to modify the 8 budget, to make it appropriate for the modification 9 request Number 1, performance statement and budget, 10 Texas Department of Agriculture to the Texas Development 11 Community Block Grant 7215045. Any further discussion 12 or comment? I do have one question, really relates to 13 the 1.9, the previous one, that's the one relating -- 14 talking about acquiring the easements. That I was 15 wondering how -- are all the easements acquired? 16 COMMISSIONER MOSER: No, this is not about 17 the easements. 18 JUDGE POLLARD: I'm talking about the 1.9. 19 COMMISSIONER MOSER: It's not talking about 20 that. 21 JUDGE POLLARD: Then what about the 22 easements, do we know? 23 MS. FALGOUST: You know -- 24 COMMISSIONER LETZ: She's not with 25 GrantWorks. 47 1 JUDGE POLLARD: I'm asking a question. 2 Anybody know? 3 COMMISSIONER LETZ: We'll get to it later. 4 JUDGE POLLARD: Okay. 5 COMMISSIONER LETZ: It's under another 6 agenda item. 7 MS. FALGOUST: Oh, you talking about the 8 temporary easements? 9 COMMISSIONER MOSER: No. We'll get to it 10 later. 11 JUDGE POLLARD: The only reason I brought 12 this up is I had a problem, cleared up one of the 13 obstructions to it, cleared it up in probate. Okay, 14 we'll get to it in a minute then. 15 MS. FALGOUST: Thank you. 16 JUDGE POLLARD: All right. Those in favor 17 of the motion signify by raising your right hands. It's 18 four zero, unanimous. Thank you very much. 19 COMMISSIONER MOSER: Thank you, Katie. 20 MS. FALGOUST: Thank you. 21 JUDGE POLLARD: Let's see, we have another 22 timed item, let's go to item 1.13. Supposed to be done 23 at 9:30. Consider, discuss and take appropriate action 24 to approve report to Commissioners' Court of the status 25 of investments made under Section 887(b) of the Probate 48 1 Code, Tracy Soldan. 2 MRS. SOLDAN: Yes. This is the annual 3 thing that's brought to you, they're letters to the 4 families of court registries, and we just need to let 5 them know the interest that they've earned for the year. 6 It's just for you to approve the letters to go out. 7 COMMISSIONER LETZ: Move for approval and 8 authorize to send the letters out. 9 COMMISSIONER REEVES: Second. 10 JUDGE POLLARD: Been moved by Commissioner 11 Letz and seconded by Commissioner Reeves, to approve 12 this item and authorize the letters going out under this 13 for the status of investments made under section 887(b) 14 of the Texas Probate Code. Actually that's the Estate's 15 Code now. Changed the name of it. 16 MRS. SOLDAN: Okay. 17 JUDGE POLLARD: Okay. Is there any further 18 discussion on it? There being none, those in favor 19 signify by raise your right hand, it's four zero, 20 unanimous. 21 We'll go to 1.16, which is a 9:45 timed one, 22 supposed to have been then, consider, discuss and take 23 appropriate action regarding the proclamation for 24 volunteers of America Texas celebrating 100 years of 25 service. Connie Boyer and Maria -- 49 1 MS. CORONADO: No, Yvonne Coronado. 2 JUDGE POLLARD: -- Mousavian. 3 MS. MOUSAVIAN: And Maria Mousavian, and 4 Yvonne Coronado. 5 JUDGE POLLARD: And Ramon Gonzales. 6 MR. HINES: David Hines in place of Ramon. 7 JUDGE POLLARD: Okay. Whatever that was, 8 yeah. All right, thank you very much. 9 MS. CORONADO: Thank you, Honorable Tom 10 Pollard and Commissioners' Court. On behalf of 11 Volunteers of America and the ten thousand people served 12 by Volunteers of America in Texas, we'd like to thank 13 you for this. And can we give you a little brief 14 history of VOA. It started in 1917 in Fort Worth, Texas 15 as a maternal adoption center. More than 11 thousand 16 babies were served and placed during this program. A 17 hundred years later we've experienced more than 30 -- 18 expanded to more than 30 urban communities throughout 19 the Lone Star State, and serving formally incarcerated 20 individuals seeking a second chance with their families 21 and communities, providing quality housing, and helping 22 individuals fight substance abuse and prevent teen youth 23 substance abuse. Assisting gainful employment and 24 services for individuals and intellectual -- with 25 intellectual and developmental disabilities. 50 1 Throughout our century of service, we have 2 seen numerous wars, technological advances, economic 3 challenges and challenging social policies. We have 4 continued our unwavering support of our most vulnerable 5 neighbors, and we look to the future with continued 6 determination to impact individuals, community to reach 7 up and uplift people and support them to reach their 8 highest potential. Once again, we thank you for your 9 time and this amazing honor. Thank you. 10 MR. BELEW: Thank you. 11 COMMISSIONER LETZ: We have a Resolution in 12 the packet. I'll make a motion to approve. 13 JUDGE POLLARD: Is there a second? 14 MR. BELEW: Second. 15 JUDGE POLLARD: Moved by Commissioner Letz, 16 seconded by Commissioner Belew to approve the Resolution 17 that's in the packet. And is there any further 18 discussion or comment? There being none, those in favor 19 of the motion signify by raising your right hand. It's 20 four zero, unanimous. Thank you all very much. We 21 greatly appreciate you. 22 COMMISSIONER LETZ: Appreciate your work. 23 JUDGE POLLARD: Okay. We go back to the 24 regular agenda item 1.11 consider, discuss and take 25 appropriate action on procedures for grant 51 1 administration request for proposals in sections of 2 other related matters concerning the Center Point East 3 Kerr County water project. Commissioner Letz and Moser. 4 COMMISSIONER LETZ: To answer your question 5 about -- 6 JUDGE POLLARD: Yeah. 7 COMMISSIONER LETZ: -- right-of-way. We 8 have almost all of them, we have three or four 9 individuals that total -- cover about probably six or 10 seven different easements that we're working with. We 11 have very close to verbal agreements trying to work out 12 the details. These are some that are a little bit more 13 complicated than some of the other ones. The one that 14 was for probate, we're glad to hear that got cleared up. 15 I think our goal probably is to have them done by the 16 end of the month, and we think we might can get there. 17 There's a few of them that -- there's a lot of process 18 that get's into the closing of going to get HUD 19 statements and bank releases and all of that, which is a 20 lot of delays on some of them, but we're getting pretty 21 close on the remaining ones, and that's pretty accurate, 22 isn't it, Don? 23 MR. BURGER: Still waiting on survey on a 24 couple. 25 COMMISSIONER LETZ: Waiting for surveys. 52 1 There's a few of them that were actually trying to find 2 out exactly where the easement's going to be and then 3 we'll go out and survey it after the fact. So I think 4 we're in agreement with everybody, or very close to 5 agreement. 6 JUDGE POLLARD: Well, you don't anticipate 7 having to go to right of condemnation of enforcement? 8 COMMISSIONER LETZ: We pretty much -- 9 Commissioner Moser and I did not -- never even brought 10 up the word of eminent domain, condemnation. There was 11 only one of kind of a -- that would clean up title that 12 was even discussed. And I think that got resolved. So 13 they'll be no -- everyone's doing it voluntarily. And 14 they're really getting a paid a dollar amount that's 15 uniform to everyone, the same per square foot or amount, 16 based on the appraisals that we did of the land did, or 17 they're getting a free connection. 18 MR. BELEW: Where does that money come from? 19 COMMISSIONER LETZ: It came from the grants 20 that we're paying a portion of it, but the majority of 21 it it's all part of our over-all funding, which we're 22 paying probably our local -- local users of the project 23 will ultimately being the ones paying for all of it and 24 I guess it's 15 to 20 percent of the total amount. 25 JUDGE POLLARD: Of reimbursement contracts 53 1 is what it amounts to? 2 COMMISSIONER LETZ: It'll be set on their 3 sewer bills. And, you know, it's a criteria on what all 4 that's going to be based on, if they join WCID or don't 5 join the WCID, things like that. But a hundred percent 6 of the expenditures going through the County are being 7 reimbursed by the users of the project; not by the 8 general tax payers. 9 COMMISSIONER MOSER: This was what, 70 10 something parcels of land? 11 COMMISSIONER LETZ: 72. 12 COMMISSIONER MOSER: 72. 13 MR. BURGER: That's right. 14 COMMISSIONER MOSER: But this is 15 interesting. Commissioner Letz has done a lot of leg 16 work on this, as had Tetra Tech and Don, and Charlie 17 Hastings, and Lockwood, Andrews & Newnam, this is just 18 the true deer horn, this has been huge in dealing with 19 72 or approximately that number of people. And 20 everybody had a shed or this or a fence, or it's been a 21 huge effort, so try to recognize all the people that 22 contributed to that. 23 JUDGE POLLARD: Some of the tracts of land 24 have had people died in the chain of title a long time 25 ago, there's been no probate on it, and some folks find 54 1 out they had relatives who they didn't even know they 2 had, and it was a mess. 3 COMMISSIONER MOSER: But we could not move 4 forward until we get all this locked up, so -- 5 COMMISSIONER LETZ: And our -- you know, it 6 took a while to convince people that the amount of money 7 we were offering, that's what they were going to get. 8 There wasn't any negotiation because we're prohibited. 9 We just can't go out and -- you know, it's not like the 10 private sector you can negotiate up to the amount based 11 on the amount. You know, it was appraised and that's 12 what we're paying. We don't have a lot of options 13 there. And there's a few things, you know, a little bit 14 of leeway on the fencing around it. Like if it was in 15 front of someone's house, I think we were a little bit 16 more -- try to accommodate those people by allowing a 17 little bit of, you know, a fence that may hide it a 18 little bit more and things like that. But these people 19 weren't making a killing off this, I can assure you. 20 COMMISSIONER MOSER: Right. 21 COMMISSIONER LETZ: And a large number of 22 them donated, and were to take the connection at no 23 cost. 24 JUDGE POLLARD: But in the long run, you 25 know, how many connections was this now total? 55 1 COMMISSIONER LETZ: Will be? In the 2 neighborhood of eight, nine hundred, somewhere in there. 3 And that's just actual ones that will be pretty much 4 required to hook up. There's a lot that doesn't count, 5 commercial, and those that are not required to hook up, 6 that has refused hookup. 7 JUDGE POLLARD: It's a big boost to East 8 Kerr County as far as property values are concerned, 9 development of it, it's a big -- it's a big deal. 10 COMMISSIONER LETZ: And clean up the river. 11 COMMISSIONER MOSER: By the way -- 12 JUDGE POLLARD: Yes, it's a really good 13 deal. All right, is there any -- 14 COMMISSIONER LETZ: That's just that topic. 15 A couple of the other ones in the budget there are funds 16 for grant administration and association, probably an 17 idea of both these, on the grant administration, 18 there's -- the auditor has been very involved in that 19 portion of it, and one of our biggest concerns is the 20 David Bacon Act that we're subject to, which requires a 21 lot of very precise record keeping on salaries, on 22 payroll and things of that nature and a whole bunch of 23 our Federal regulations. And our plan is to go out 24 to -- after proposal, to hire someone to do that outside 25 consulting firm, we have a template, the County Attorney 56 1 hasn't seen yet, but that's why we're not really 2 proceeding beyond that I think today. But Brenda and I 3 have talked and we have time to wait until our next 4 Commissioner Court meeting with the overall schedule of 5 the project. But that's kind of what our intent is 6 certainly on that portion. And maybe a little bit more 7 than that, on the grant administration side to contract 8 that out, there are funds in the budget to do that, we 9 hope. There's fund in the budget to do it, we hope it's 10 enough to cover what we need to get done. 11 Under section -- kind of in the same 12 situation, we've talked a great deal with Tom, myself 13 and Charlie, and Don Burger with Tetra Tech, as to how 14 to do this. We know we need to have sections, and we're 15 still looking at that, we're probably going to go out 16 for proposal for that as well, and probably at our next 17 meeting we'll have that ready. And we're just trying to 18 figure out exactly how that's going to happen. I think 19 Tom and I are pretty -- on the exact same page that we 20 do not want to hire a county person to do it; we to want 21 do it on a contract basis. 22 MR. BELEW: And the reason for that is 23 because there's nobody in Center Point that does 24 inspections? 25 COMMISSIONER LETZ: Well, there's no one to 57 1 do it, it would be -- we have to hire an inspector to 2 do it, and we don't have one in our County staff. The 3 the reason that I think Tom and I were reluctant to 4 hire -- even though there's funds that it can be paid 5 out of the grant even if we hire somebody, it's just 6 very difficult at the end of the project to -- if we 7 eliminate the position, but it's harder to do it that 8 way. You get benefits, you get all kinds of other 9 things, and you have someone in our payroll system, and 10 it's easier to do it on a contract and cleaner on a 11 contract basis in Tom's and mine's mind, and so we're 12 looking at either two main options are to hire an 13 inspecting person or company that will report straight 14 to Charlie, the County Engineer, and with the dotted 15 line to Tetra Tech, or to hire -- Tetra Tech will 16 probably bid. Maybe hire Tetra Tech to do the 17 inspections as well, with the dotted line back to 18 Charlie. I mean that's kind of how that would work. 19 There's pros and cons to both, and a lot of that is 20 going to be developed on when the bids come in. We have 21 I think it's $470,000.00 -- 22 MR. BURGER: $470,000.00. 23 COMMISSIONER LETZ: -- for inspections in 24 the budget and see how it works. We also needed to wait 25 a little bit until the contractor is chosen, because how 58 1 they phase the project is going to determine a little 2 bit of how we do the inspection. For example, and also 3 the expertise needed to be rendered for the upgrades of 4 the sewer plan, and Kendall County WCID may require one 5 type of expertise, where the actual installation of the 6 sewer lines may be little bit different, and how many 7 you need depending on how they're going to approach the 8 contract. So there's a lot of gray areas but we just 9 want to put it on the agenda to kind of let the Court 10 know those are the directions that Tom and I were 11 recommending, along with Charlie and Brenda, and give an 12 update and probably come back with both those RFP's at 13 our next meeting. 14 One other thing that when the bids were 15 opened, we are -- bids came in higher than we had hoped, 16 but they were very good bids and very comfortable with 17 them or confident with them. The low bidder looks like 18 is a very good contractor, and will likely to be the one 19 that we're recommending going to with. There will be 20 some deletions from Phase 1 and push them into Phase 2, 21 and met last week on that. And we will probably going 22 to recommending removing an area, those that know where 23 Nicks Road is, pushing Nicks Road off into that, homes 24 up in that area, 63 homes, up into Phase 2. And then 25 also, there may be a slight reduction of the area 59 1 between the Guadalupe River and Highway 27 in Center 2 Point. There's an area there where Brinks Street is 3 and -- 4 JUDGE POLLARD: Occasioned by the bids 5 coming in a little hire? 6 COMMISSIONER LETZ: A little bit higher. 7 JUDGE POLLARD: And will manipulate -- 8 COMMISSIONER LETZ: Right. And they will be 9 served, but -- 10 COMMISSIONER MOSER: Just not hooked up. 11 COMMISSIONER LETZ: -- they will be served 12 in Phase II. 13 COMMISSIONER MOSER: Okay, good summary. 14 JUDGE POLLARD: Is there any action noted on 15 this, or that's just a report? 16 COMMISSIONER LETZ: No. Just really a 17 report to tell you there's a lot going to be coming at 18 our next meeting, and let everyone know where we are 19 because there's a lot happening. 20 JUDGE POLLARD: Thank you very much. 21 We'll go to item 1.18, it's a timed one, was 22 is to happen at ten o'clock. Consider, discuss and take 23 appropriate action regarding a resolution that 24 recognizes the contributions made by Stephen King on the 25 Airport Board. Commissioner Moser and Letz. 60 1 COMMISSIONER MOSER: Thank you, thank you, 2 Judge. I think we've said many times about how well the 3 airport has been functioning, and it's in large part for 4 Stephen King who's served on as the president, and 5 served on the Board even before he was president, so I 6 think it's appropriate that we recognize Stephen for 7 what he's done, and I have a Resolution that I would 8 like to read into the record. 9 JUDGE POLLARD: Go ahead. 10 COMMISSIONER MOSER: It's recognition of 11 Stephen King's service to the Kerrville-Kerr County 12 Joint Airport Board. Whereas, Stephen King served on 13 the Kerrville-Kerr County Joint Airport Board from 2005 14 to 2017, and as the president since June 2009, and 15 whereas, he effectively and successfully managed the 16 Board after the Interlocal Agreement was enacted and the 17 Board became autonomous, and whereas, during his tenure 18 on the Board, the annual operating revenue provided by 19 Kerr County and the City of Kerrville was reduced from 20 $450,000.00 to $42,000.00 and projected to be zero in FY 21 2018. And -- that all oughta be in bold by the way. 22 And whereas his tenure on the Board the airport 23 accomplished many significant improvements, including, 24 but not limited to a $10,000,000.00 drainage taxiway 25 project, modifications to Mooney International 61 1 facilities and business, a new secured parking lot of 2 $50,000.00, new T-hangar project of $800,000.00, 3 terminal parking lot upgrades, and whereas, during his 4 tenure on the Board the airport was named General 5 Aviation Airport of the year for The State of Texas in 6 2011, and whereas, during his tenure on the Board the 7 Airport Manager was named General Aviation Airport 8 Manager of the year for the State of Texas in 2016. 9 Therefore, Kerr County Commissioners' Court 10 does hereby thank and recognize Stephen King for his 11 dedication, leadership, management expertise, and 12 valuable assistance in making the Kerrville-Kerr County 13 Airport one of the best general aviation airports in 14 Texas and a valuable and important asset to Kerr County. 15 So I make a motion that we approve this 16 Resolution. 17 COMMISSIONER LETZ: Second. 18 JUDGE POLLARD: All right. Been moved by 19 Commissioner Moser, seconded by Commissioner Letz 20 approve that Resolution that was just read into the 21 record. Is there any further comment or discussion? 22 COMMISSIONER LETZ: Just a comment. Steve 23 went through a long period out there, a lot of rocky 24 periods, and did a phenomenal job on it. He runs a 25 great meeting and always kept sight as to where he 62 1 wanted and where he felt the airport should go. Never 2 had a meeting that he didn't mention the taxpayers of 3 the County. And I think that was his biggest driving 4 force was that he wanted to make that airport in effect 5 to pay itself, and he did it, so thank you. 6 (Applause.) 7 JUDGE POLLARD: Almost. 8 (Photographs taken.) 9 MS. ARNOLD: I know I don't look like I know 10 what I'm doing, but I do. 11 MR. KING: Thanks, Guys. 12 JUDGE POLLARD: Thank you very much. 13 Everything is greatly appreciated. 14 MR. KING: Y'all have been a great group to 15 work with. It's been a pleasure, and I hope it 16 continues. 17 JUDGE POLLARD: And we don't want to lose 18 your expertise so we gotta work out something. 19 MR. KING: I'll be around. 20 COMMISSIONER LETZ: I think he's done. 21 MR. KING: I think I'm done for a while. 22 COMMISSIONER MOSER: Well, you stuck around 23 for three years, we can set that up today. 24 JUDGE POLLARD: Wouldn't you like a fourth? 25 MR. KING: Thanks. 63 1 JUDGE POLLARD: Listen, let's have about a 2 ten-minute break. All right, we'll resume again at 20 3 after. 4 (Break.) 5 JUDGE POLLARD: All right, it's time, let's 6 go back into session. There is a timed item that was to 7 occur at ten o'clock, that's item 1.18 consider, discuss 8 and take appropriate action regarding a resolution -- 9 that one we already did that one. 10 This one is -- the next one is 10:15, 11 consider, discuss and take appropriate action on request 12 to use Flat Rock Park for a balloon festival. 13 Mr. Williamson, Esquire. 14 MR. WILLIAMSON: Good morning, Your Honor, 15 Commissioners. Thanks for the time to listen to us 16 today. As y'all know with part of our contract with the 17 County is to solicit new business, new events to try to 18 use the Hill Country Youth Event Center to the best of 19 our ability. This particular event is something that 20 I've been working with for months trying to figure out 21 and get it here. They want to come. We can't fit them 22 on the grounds of the Event Center. Just with logistics 23 of what they bring is kind of causing some issues. So 24 with that we looked at alternative areas, being Flat 25 Rock Park, especially the Dog Park portion of that park 64 1 because it's so wide, open and flat, and right along the 2 river. It really took to them and they want to come to 3 Kerrville with this. 4 JUDGE POLLARD: This is the big colorful 5 balloons that -- 6 MR. WILLIAMSON: Yes, the big colorful 7 balloons. This year they're proposing to bring 8 approximately ten balloons that are 90 feet tall. They 9 will be tethered to the trucks in the field. They would 10 do up and down rides on them, tethered. They 11 probably -- we're looking at weather patterns trying to 12 figure that out right now if they could lift off from 13 there, ascension rights and find somewhere to land. We 14 don't know that yet. I am interested in trying to find 15 out. 16 COMMISSIONER MOSER: I know a big ranch out 17 east though that probably -- 18 COMMISSIONER LETZ: A little bit rough. 19 JUDGE POLLARD: Not too many bare places 20 that they can land. A lot of cover out there in this 21 part of the country, lots of cedar. 22 MR. WILLIAMSON: With the tethered rides and 23 then as well as this is a nighttime festival for the 24 evening, so they do a light show so on the balloons they 25 light up LED's and do a picture show. 65 1 COMMISSIONER MOSER: And the proximity to 2 the airport is not an issue? 3 MR. WILLIAMSON: I don't know. 4 MRS. DOSS: That's a good question. 5 JUDGE POLLARD: Yeah. 6 COMMISSIONER LETZ: Of course it depends on 7 how long the tethers are. 8 COMMISSIONER MOSER: This is only tethered? 9 MR. WILLIAMSON: This be tethered. The 10 ascension rides is something we don't know can happen 11 because of the area, but they do it elsewhere. So they 12 do travel, they're in Helotes. 13 COMMISSIONER MOSER: But the idea would be 14 not just tethered, or tethered only? 15 MR. WILLIAMSON: Probably this year tethered 16 only. But they're looking at this as if it's a success 17 they'd like to do a long term, you know, three to five 18 year deal so they can plan more and get more stuff here. 19 The reason I'm presenting this is as we've 20 been working on it for a while now, we're getting to 21 that time where we need to either move forward with it 22 or let them pick another town. We're looking at near 23 the end of May, if not Memorial Day, to the first couple 24 weeks into June. 25 JUDGE POLLARD: Right after school's out. I 66 1 can get my great grandchildren down here for it. They'd 2 love that. 3 COMMISSIONER MOSER: And go for a balloon 4 ride with grandad, that would be great. 5 JUDGE POLLARD: It would be. They got 6 overload springs on those balloons? 7 MR. WILLIAMSON: It is an all-encompassing 8 festival, so with it they would bring a carnival as well 9 as they would bring some portable staging to do along 10 the river front there, have bands, play at certain 11 times. So it's an all-ages affair, they welcome 12 everybody. They really just like Kerrville for the fact 13 that it's on the water way. They don't have anywhere 14 else, and they would like to, over the course of time, 15 hopefully find ways to incorporate that into their show 16 and make it even a better draw to bring people to town. 17 COMMISSIONER MOSER: And that area's large 18 enough for them? 19 MR. WILLIAMSON: It is large enough. 20 JUDGE POLLARD: Man, this is great. 21 COMMISSIONER LETZ: I think one of the -- 22 the current contract does not include Flat Rock, so I 23 think we probably need to make a motion to authorize -- 24 I don't know how you -- what the wording would be, 25 Heather? 67 1 MRS. STEBBINS: I'm sorry. I was talking 2 about another item. What's the question? 3 COMMISSIONER LETZ: The Flat Rock is not 4 under the contract with Spectrum. So what's the 5 easiest, simplest way just to -- for this event to 6 expand Flat Rock in for this weekend for this festival? 7 Does it need a court order? 8 COMMISSIONER REEVES: Can we do a court 9 order to allow Jake to represent Kerr County in this 10 action? 11 MRS. STEBBINS: Yes. I think that's 12 probably the simplest way to do that, yeah. 13 COMMISSIONER REEVES: Then I'll make a 14 motion to authorize our management company of the Hill 15 Country Youth Event Center to negotiate on behalf of 16 Kerr County to procure the balloon festival and 17 negotiate under his contract with us. 18 COMMISSIONER MOSER: I second that. 19 JUDGE POLLARD: Been moved by Commissioner 20 Reeves, seconded by Commissioner Moser to authorize 21 Spectrum, and operating through Jake Williamson, to 22 negotiate an agreement with this balloon company, 23 whoever they are. You got their name? 24 It's the BalloonaPalooza Tour. The person 25 I've been working with is Joe Ochoa. 68 1 JUDGE POLLARD: To use the Flat Rock Lake 2 Park, a county park, for purposes of that and the time 3 to be negotiated. Hopefully in June. First -- 4 MR. WILLIAMSON: Probably the first couple 5 weeks in June. What's going on is they're still looking 6 at weather patterns, because we end up -- 7 COMMISSIONER MOSER: We can make it the 8 entire park. 9 MR. WILLIAMSON: Yeah. Just so you can 10 foresee what would happen would be the Dog Park area 11 would be the festival grounds, with the bridge being the 12 paid entry, with the park then being the parking lot. 13 COMMISSIONER LETZ: I think we would have to 14 close the Dog Park part because it's going to be an 15 entry only, and we can't -- and -- but the rest of the 16 park will be open to the public. 17 MR. WILLIAMSON: Yeah. 18 JUDGE POLLARD: Is this going to be a one or 19 two day event or -- 20 MR. WILLIAMSON: This will be a two-day 21 event, it'll be a Friday and Saturday evening, as well 22 as I would probably need to access that Dog Park earlier 23 in the week for load in. 24 JUDGE POLLARD: So somebody needs to 25 communicate with the dog people somehow that they won't 69 1 be able to use it for those two days. 2 COMMISSIONER MOSER: Just post a sign. 3 JUDGE POLLARD: Okay. 4 COMMISSIONER LETZ: Judge, it may not be a 5 bad idea to approve this, and come back at a subsequent 6 meeting or next meeting with an actual court order 7 that's very much more specific as to what we're doing. 8 COMMISSIONER REEVES: The days of closure 9 and everything. But let Jake go ahead and negotiate on 10 our behalf, and then any subsequent matters that need to 11 be brought forward as far as closures of parks, roads, 12 etc., we can handle at that time. 13 COMMISSIONER LETZ: Yeah. 14 JUDGE POLLARD: Sounds appropriate. 15 COMMISSIONER LETZ: And make part of the 16 motion that we can vote on that, but we can come back 17 with the details. 18 JUDGE POLLARD: Okay. Any further comments 19 or questions? If not, those in favor signify by raising 20 their right hand. It's four zero, unanimous. Thank 21 you, Jake. 22 COMMISSIONER MOSER: Exciting. 23 JUDGE POLLARD: I'd like to go out of order 24 here, we have got "Fourth" Coates is here on item 1.17, 25 the Kerr Central Appraisal District Board. I'd like to 70 1 call that item now while they're here, and Mr. Lewis is 2 here and let them get back to what they do. 3 I'm going to call item 1.17 -- 4 MR. BELEW: What do they do? 5 MR. COATES: What do you want us to do? 6 Just tell us. 7 JUDGE POLLARD: Consider, discuss and take 8 appropriate action on request to allow Kerr County 9 Central Appraisal District Board to construct an office 10 building and to sell the existing office building, per 11 Section 6.051 of the Texas Property Code. Mr. Coates 12 and Mr. Lewis. 13 MR. LEWIS: Good morning, Sir. Thank you 14 very much for the opportunity to speak to you. Since we 15 was here last, we were in 2015, what was it August, '15, 16 and we got permission to buy the land, which we have 17 done. We've got it planned and zoned, and divided and 18 surveyed, and we've accomplished those things. And the 19 reason we're doing it is the key issues that you see on 20 there. ADA and senior access, health and safety, 21 privacy of being able to conduct business. The floor 22 plan that we have currently have is ineffective, and 23 continuing maintenance issues. The ingress and egress 24 is extremely iffy on that particular stretch of highway. 25 JUDGE POLLARD: Inadequate. I've been in 71 1 there several times. 2 MR. LEWIS: The Appraisal District staff, 3 the board of directors and people that we work with, 4 exercise due diligence, property selection criteria, we 5 checked with minimum square footage we need. The 6 feasibility studies, restrictions, zonings, utilities, 7 all that's been done and we have processed to the point 8 where we will be having architects do a design, who is 9 with us today, Mr. Harmon, and our engineers, and so now 10 we're seeking approval from the taxing entities, the 11 11 taxing entities that elect the -- or appoint the Board 12 of Directors. It requires three fourths of these 13 entities to approve this, and they have to do it by 14 Resolution. And it's in a 30-day period from the time 15 the resolution was signed by the Board. 16 JUDGE POLLARD: Has anybody approved it yet? 17 MR. LEWIS: You are the first. And they'll 18 be another one tonight. 19 JUDGE POLLARD: Okay. 20 MR. LEWIS: The loan rates at this time are 21 considered attractive compared to what we think we might 22 see coming down the line. And once approved, we'll sell 23 the current property and apply that to the principal 24 being borrowed. 25 Okay, the next page, total cost of project 72 1 is $1,499,488.00. That's all of the current data we 2 have at this time. We don't know of any surprises 3 that's out there, but there could be but we don't know 4 of any right now. We paid to date so far the $226,980. 5 We'll pay another 72,508 closing. Proceeds from the 6 sale, so the loan we're looking for would be 850,000. 7 Security State Bank has already given us an idea that it 8 will be 3.25 percent. 9 JUDGE POLLARD: Wow. 10 COMMISSIONER MOSER: That's good. 11 MR. COATES: It's adjustable. 12 MR. LEWIS: And that's a 20 year loan rate. 13 Initially 3.25 with two percent annual cap, six percent 14 lifetime cap. Initial payment based on the 850,000 15 would be $4,841.00 per month, okay. 16 The next page you see here, this is 17 Garrett's rendition of the front and side view of the 18 building, and the elevations. Next one is the floor 19 plan, these will be 12 offices, plus a conference room 20 for the Board of Directors' meetings, and the ARB 21 proceedings, which is really the real purpose of that 22 conference room. We have a larger reception area where 23 people can sit down and actually fix their paperwork up 24 in preparation to talk with whoever they're meeting with 25 that day. 73 1 The front of the building will be facing -- 2 to your right there is the Oak Hollow. Front of the 3 building would be -- the site plan, Oak Hollow is there 4 on your right-hand side of that screen, and it'll be 5 facing the building. There will be at least 30 parking 6 spaces, which is the minimum acceptable. 7 Now, the cost for the entities, the entities 8 listed there, we'll go right down to say where the Kerr 9 County is. Since you have 24.66 percent interest of the 10 total levy, that's your -- of that $4,840.00 would be 11 $1,193.93. That means when we prepare our budgets for 12 the approval, we'll include this payment, and so that 13 each entity would know how much they are contributing to 14 that, and each entity also knows that they own this 15 building; we don't. So the biggest share is by 16 Kerrville ISD, they have the biggest, followed by the 17 County, followed by the City. 18 MRS. DOSS: That would be about 14 thousand 19 dollars a year. 20 JUDGE POLLARD: On the payments. 21 MRS. DOSS: Extra. 22 JUDGE POLLARD: Extra on the payments. 23 MR. LEWIS: In other words, we retain that 24 money and make the payment instead of -- 25 COMMISSIONER LETZ: Of course you're going 74 1 to put budget cuts in the amount of that budget. That's 2 what I thought. 3 MR. COATES: Exactly. Slash it. 4 MR. BELEW: It's on the record. 5 JUDGE POLLARD: I like your attitude. 6 MR. COATES: Because I won't be here when 7 that happens, but in my mind I will slash the budget. 8 MR. LEWIS: He's waited all day to say that. 9 Okay. The Board of Directors, Ben Haddou has written a 10 resolution in accordance with the Tax Code to sell the 11 existing property and to build a new building, and that 12 is for purpose of what we have sent you today. We need 13 this voted up and down right away, because of the time 14 frame that's running, and each entity that elects 15 forward has to do this within this time frame. 16 I have other information, other things that 17 I could share, if you have any questions we can 18 certainly do it right now. Mr. Coates is here, 19 architect is here. 20 COMMISSIONER MOSER: Question. How does the 21 square footage, how does this building compare to what 22 you have? 23 MR. COATES: Oh, we've got around three 24 thousand square feet now. So we've got 56 hundred -- 25 MR. LEWIS: 56 hundred conditioned -- 75 1 COMMISSIONER MOSER: Okay, because you're 2 really cramped where you are. 3 MR. COATES: Yeah. One of the main things 4 is expansion with the growth of Kerr County and 5 continues to grow we're going to have to add employees 6 at some point. 7 COMMISSIONER MOSER: And you said this is an 8 adjustable rate. 9 MR. COATES: It's adjustable rate loan, but 10 we got a quote for a permanent. But the permanent was a 11 manual quote. I think it was six and a quarter, so the 12 adjustable rate is actually less than the -- 13 COMMISSIONER MOSER: Yeah. 'Cuz you're 14 maxed on your adjustable rate is less than fixed rate. 15 MR. COATES: Yeah, the bankers are worried 16 about the interest going up. Which those are of us that 17 have CD's are excited about. Those of us that have 18 mortgages, no we're not. Fixing to have a mortgage. 19 COMMISSIONER LETZ: The -- whatever the 20 amount was 14 hundred dollars or whatever it was a 21 month, of our portion, that is before the sale of the 22 property, correct? Or is that -- 23 MR. LEWIS: No, no. Once we sell everything 24 this is what the payment would be $4840.91 a month. 25 COMMISSIONER LETZ: But you estimated the 76 1 value of what you will receive for that property? 2 MR. LEWIS: Now that property value was done 3 in 2015. And that was not done by us as appraiser; it 4 was an independent appraiser that did that. 5 MR. COATES: So hopefully it's worth more 6 now. 7 COMMISSIONER REEVES: Mr. Coates, on the 8 loan terms initial rates, 3.25 percent. The six percent 9 is that the maximum interest rate, or is that six 10 percent on top of the 3.25? 11 MR. COATES: That's the lifetime cap six 12 percent. 13 COMMISSIONER REEVES: But it won't go over 14 six percent. 15 MR. COATES: Right, on this quote. Now we 16 may get some other quotes before we're done. This is 17 our primary bank. 18 COMMISSIONER REEVES: We can look at no more 19 than six percent. 20 MR. COATES: Right. 21 COMMISSIONER REEVES: I would just like to 22 say, I know from this past history, that y'all have been 23 in there 27, 28 years, I think you've about got all the 24 use you could out of that building. 25 MR. COATES: We had a water geyser a couple 77 1 weeks ago that went off in our break room, so it's -- 2 it's repaired now, but -- 3 COMMISSIONER REEVES: And at that time, it 4 probably was more than the space that was needed. I 5 know for a fact that it was bigger than what was needed 6 at that time, but we've managed for all of these years 7 in there, and I think it's -- it's getting to a time 8 that something has to be done, that a lot more traffic 9 on Junction Highway now, plus I like the fact that 10 perhaps by moving to another end of the County, it's 11 going to attract some more needs and businesses and uses 12 of property over on the Loop portion of Memorial 13 Boulevard, or Bandera Highway. 14 MR. LEWIS: Yeah, we really, the Board 15 really was serious about having a building that was big 16 enough to accommodate two more employees if we need 17 them, in the next 20 years. And that was the idea of 18 the square footage and everything that we have at this 19 time. And also, to accommodate the new laws that went 20 into affect by the State last January; not this last 21 one, but the year before. So we had to build a couple 22 extra rooms that we didn't intend to. 23 COMMISSIONER LETZ: I think it looks 24 reasonable. It needs to be done. I make a motion to -- 25 COMMISSIONER REEVES: There's a resolution 78 1 that we need to -- 2 COMMISSIONER LETZ: -- approve the 3 resolution concerning the construction of a new office 4 building for the Kerr Central Appraisal District Board. 5 COMMISSIONER REEVES: And to sell the other 6 one. 7 COMMISSIONER LETZ: And sell the current 8 property -- 9 MR. LEWIS: That's to sell and build, that's 10 the resolution. That's the one I sent y'all. And 11 Fourth sent y'all, and your's will cover that. 12 COMMISSIONER LETZ: Just approving the 13 resolution. 14 COMMISSIONER REEVES: Approving the 15 resolution as submitted. 16 JUDGE POLLARD: Is there a second? 17 COMMISSIONER REEVES: I'll second that. 18 JUDGE POLLARD: All right, been moved by 19 Commissioner Letz, seconded by Commissioner Reeves, to 20 approve the request from the Kerr Central Appraisal 21 District Board of Directors to construct an office 22 building on the location indicated, and which they 23 already acquired the land, I think. 24 MR. LEWIS: Yes, Sir. 25 JUDGE POLLARD: And to sell the existing 79 1 office building. All of this notice -- and appropriate 2 approval is per Section 6.051 of the Texas Property Tax 3 Code. All right, is there any further discussion or 4 comment? There being none, those in favor of the motion 5 signify by raising their right hands. It's four zero, 6 unanimous. 7 Thank you for everything you do, Mr. Lewis. 8 MR. LEWIS: Thank you, Sir. Thank you. 9 JUDGE POLLARD: Thank you too, Fourth, for 10 everything you do. 11 MR. COATES: Thank you, Judge. 12 JUDGE POLLARD: I'd like to tell you folks, 13 Fourth retires at the end of this month. 14 COMMISSIONER REEVES: Officially, hu? 15 MR. COATES: Well, I won't really be 16 retired, I'll be staying at the ranch a lot and taking 17 care of three grandsons. And yeah, barbecuing, whatever 18 happens to be on the road that day. Yeah, I'm looking 19 forward to it, I've got plenty to do. Plenty to do, so 20 don't ask me to volunteer for anything, all right? I'm 21 going to get me one of those caps that say I'm retired 22 don't ask me to volunteer. 23 JUDGE POLLARD: All right. Thank you, 24 Cousin. 25 MR. COATES: Thank you, Cousin. 80 1 JUDGE POLLARD: Let's go to item 1.12 2 consider, discuss and take appropriate action to approve 3 Proclamation declaring March 2017 as American Red Cross 4 month. Jacques DuBose. How are you today, Sir? 5 MR. DuBOSE: Doing fine, Judge. 6 Commissioners. 7 JUDGE POLLARD: Sorry it took so long to get 8 to you. 9 MR. DuBOSE: That's fine. Red Cross month 10 is coming up in March, thought we were going to get 11 there today, but appreciate the opportunity. Our 12 Chapter was chartered in 1917, our's is December 31st at 13 noontime, so we're not a hundred years old yet but we're 14 getting there. So we're actually going to kick off our 15 centennial celebration on the 31st of December this year 16 and carry it on over to 2018 is what we'll do. March is 17 Red Cross month. We'll kick up our hero's campaign and 18 what that includes is recruiting heroes and team 19 captain. And a team captain will help us raise a 20 thousand dollars or more for each team. So if there's 21 folks out there that are interested in doing that, we'd 22 love to have you on board as a team captain, and if you 23 have ten or more friends with a thousand dollars we 24 wouldn't have any problem to accumulate. 25 We're going to kick it off on the 28th with 81 1 our hero's breakfast, at Tucker Hall, 7:30 in the 2 morning, so I'll invite y'all to come out for that. 3 We'll have some folks out there to recognize and we'll 4 also provide you with a free breakfast and have some 5 team captains, so we'll be recruiting. 6 I wanted to give you our big initiative is 7 home fire preparedness, and since we started our 8 campaign here in Kerr County we have installed three 9 hundred smoke alarms, three hundred and some smoke 10 alarms that we've installed, and we know that we 11 probably have one life saved, which means we've 12 installed a smoke alarm in somebody's home, they had an 13 incident and they were able to get out of that home 14 because they had three smoke alarms installed. So we're 15 always looking for support, volunteers and helpers for 16 that campaign. And we've partnered with the volunteer 17 fire department in Kerr County and there's been several 18 lives saved throughout the nation with this campaign. 19 And it cost about 11 dollars per smoke alarm. The smoke 20 alarm lasts about ten years, you gotta put batteries in 21 them. So if you know anybody, any of your constituents 22 that need smoke alarms, they can call us at the Red 23 Cross and we'll have that taken care of. 24 There are several lines of service the Red 25 Cross has. One is next to my heart as a navy veteran, 82 1 the Red Cross helped me get back home when my mom was 2 having emergency surgery here in Texas. And a fellow 3 veteran pointed out to me the Red Cross helped him as 4 well when he was serving in the military trying to get 5 back home. So there's a lot of lines of service that we 6 do. 7 Judge, you mentioned earlier about a 8 structural fire, I think, and that the Red Cross our 9 volunteers were out there responding to that and we 10 helped those residents find a place to stay. A lot of 11 times people will get out of their house just with their 12 pajamas so may not have their glasses, may not have 13 their medication, insulin, things of that nature. And 14 so we help them get back on their feet. Give them a 15 client access card, so they have that dig in and start 16 the recovery process, so we do a lot of that. We work 17 with the fire fighters for canteening with brush fires 18 and other things like that. 19 A lot of people don't know all that we do, 20 but there are several lines of service and of course 21 we're always looking for volunteers. But appreciate the 22 Court recognizing the Red Cross, and we know you always 23 fly our flag during March, and we appreciate that as 24 well. 25 JUDGE POLLARD: We have a Resolution then in 83 1 the agenda package and I'll read it at this time. 2 Whereas March is American Red Cross month, a 3 special time to recognize and thank our everyday heroes, 4 those who reach out to help their neighbors when they 5 are in need; and whereas American Red Cross heroes are 6 on the front lines every day. They volunteer their 7 time, give blood, take life-saving courses, or provide 8 financial donations to help those in need; and whereas 9 as our local Red Cross chapter enters their 99th year, 10 we would like to remember our heroes here in Kerr County 11 who give to help people in need. They work tirelessly 12 to help in time of disaster, when someone needs 13 life-saving blood or the comfort of a helping hand. 14 They provide round the clock support to members of the 15 military, veterans and their families, and teach 16 lifesaving classes in CPR, aquatics safety and first 17 aid; and whereas across the country and around the 18 world, the American Red Cross responded to hurricanes, 19 tornadoes, floods and wildfires, Kerr County brush and 20 home fires, and Texas floods and storms; and whereas 21 when an injured service member ended up in a hospital 22 far from home, the American Red Cross offered comfort. 23 When a hospital patient needed blood, American Red Cross 24 blood donors helped them. When a lifeguard jumped in to 25 save a drowning child or someone stepped up to help a 84 1 heart attack victim, the American Red Cross was there; 2 now therefore be it resolved that the Kerr County 3 Commissioners' Court dedicates the month of March to all 4 those who support the American Red Cross mission to 5 prevent and alleviate human suffering in the face of 6 emergencies. Our community depends on the American Red 7 Cross, which relies on donations of time, money and 8 blood to fulfill it's humanitarian mission. 9 And be it further resolved that we do hereby 10 proclaim March, 2017 as the American Red Cross month. 11 We encourage all Kerr County residents to support this 12 organization and its noble humanitarian mission. And 13 it's signed by all five members of the Commissioners' 14 Court. Thank you very much. 15 MR. DuBOSE: Thank you. 16 COMMISSIONER REEVES: I would just like to 17 say, and I know the Sheriff and I have experienced this 18 before, we're talking about brush fires, and I know one 19 about a year and a half ago out on the Divide, the fire 20 departments were there, Sheriff and I were at the 21 station, and your van went by, and they were there the 22 whole time, they had food, they had water, they were 23 providing stuff. You talked about it, but I've seen it 24 personally, and I thank you for that, for y'all's 25 service, your volunteers and everybody else. And I 85 1 think Rusty feels the same way I do. 2 MR. DuBOSE: Thank you, Commissioner. 3 COMMISSIONER MOSER: Good job, thank you. 4 COMMISSIONER LETZ: Thank you. 5 JUDGE POLLARD: Okay. You want to get out 6 there and present it to him and get your picture. 7 COMMISSIONER REEVES: I don't need my 8 picture taken, but I'll give it to him. 9 (Picture time.) 10 JUDGE POLLARD: All right. Those in favor 11 of the motion signify by raising their right hand. Four 12 zero, unanimous. All right. 13 Item 1.14 consider, discuss and take 14 appropriate action to approve the partial exemption 15 racial profiling report for Kerr County Sheriff's 16 office. 17 SHERIFF HIERHOLZER: Real quick on the 18 other. All the years that I've been here, whether it's 19 been flood, fire, search and rescues, or anything else, 20 any time we've ever called the Red Cross they have yet 21 to have ever failed to show up with food and water for 22 the first responders trying to do all that. So yeah, we 23 need them a lot in this County. 24 COMMISSIONER MOSER: Is that the way they 25 get notified, you call? 86 1 SHERIFF HIERHOLZER: A lot of times we call 2 them or fire department may call them if they get there 3 first, but that's how they get notified, and they've 4 never failed to show up, every time, and quick manner 5 too and will stay for days or weeks, so I appreciate it. 6 This is one of those required reporting 7 things that we have to do, and to do every law 8 enforcement has to have this to either a full racial 9 profiling or if we have video cameras in the vehicle and 10 that, it can be what they call a partial tier 1 racial 11 profiling, required by the State law. Required to go to 12 you all and to TCOLE, and then after that it's just 13 required to be accepted by y'all, and what you do with 14 it the law does not address that at all, it's just 15 whatever. It just says that we have to give it to you. 16 So that's it. 17 COMMISSIONER REEVES: So we just need to 18 acknowledge that you gave it to us. 19 SHERIFF HIERHOLZER: That's it. 20 COMMISSIONER REEVES: I make a motion to 21 accept the the report presented by the Sheriff's Office 22 regarding partial exemption racial profiling for Kerr 23 County Sheriff's Office. 24 MR. BELEW: I second. 25 JUDGE POLLARD: Been moved by Commissioner 87 1 Reeves, seconded by Commissioner Belew to accept and 2 approve the partial exemption racial profiling report 3 for Kerr County -- from the Kerr County Sheriff's 4 office. Any further discussion, comment or question? 5 There being none, those in favor signify by raising your 6 right hand. It's four zero, unanimous. 7 SHERIFF HIERHOLZER: Unless you had 8 something else for me I'm going to go, because we're 9 trying to move our first dispatch station into the new 10 dispatch area today, so I need to be back out there. 11 Next week I'll give y'all an update on all the progress. 12 JUDGE POLLARD: Thank you very much. 13 COMMISSIONER MOSER: You're dispatched. 14 SHERIFF HIERHOLZER: One of them, yes. 15 JUDGE POLLARD: Item 1.15 consider, discuss 16 and take appropriate action on the Proclamation 17 regarding the Kerr County Christian Women's Job Corps. 18 Commissioner Moser. 19 COMMISSIONER MOSER: Thank you, Judge. This 20 is another proclamation resolution. And from a personal 21 note, this is in regard to the Kerr County Christian 22 women job corps. My granddaughter Morgan Moser 23 participated in this a couple years ago, and it's really 24 a life changing experience. So I'm happy to read this 25 Resolution into the record, and to acknowledge what 88 1 they've done. 2 A resolution supporting the Kerr County 3 Christian Women's Job Corps and congratulating them on 4 their 17 years of service to the citizens of Kerr 5 County. 6 Whereas: Nationally, the Christian Women's 7 Job Corps is celebrating 20 years of service; and 8 Whereas: The theme for the anniversary 9 celebration is Impacting Lives - Transforming 10 Generations; and 11 Whereas: The mission of Christian Women's 12 Job Corps is to provide a safe, Christ-centered 13 environment that encourages spiritual, professional and 14 personal growth to transform women, families, and our 15 community; and 16 Whereas: 2017 marks the 17th anniversary 17 for the Kerr County Christian Women's Job Corps; and 18 Whereas: The Christian Women's Job Corps is 19 a valuable and viable organization within Kerr County; 20 and 21 Whereas: The Kerr County Christian Women's 22 Job Corps has graduated 377 ladies with a 90 percent 23 employment rate; and 24 Whereas: The Kerr County Christian Women's 25 Job Corps is a run with volunteers who give 89 1 approximately 5000 hours of their time per semester; and 2 Whereas: The Christian Women's Job Corps 3 believes that a healthy woman in body, mind, and soul 4 affects her entire life and her family and our 5 community; and 6 Whereas: The services provided by the Kerr 7 County Christian Women's Job Corps and its volunteers 8 result in a more connected and supportive community for 9 those in need of a hand up. 10 Now, therefore be it resolved that the Kerr 11 County Commissioners' Court acknowledges with deep 12 appreciation Kerr County Christian Women's Job Corps 13 continued dedication to helping meet the physical and 14 spiritual needs of women throughout the Hill Country for 15 the past 17 years. 16 Adopted this 13th day of February, 2017. 17 And this will be presented at a luncheon recognizing 18 their 17th anniversary and be read to them, so with that 19 I make a motion that we approve this Resolution. 20 COMMISSIONER REEVES: I'll second. 21 JUDGE POLLARD: All right. Been moved by 22 Commissioner Moser, seconded by Commissioner Reeves to 23 approve the Proclamation as read into the record just 24 now verbatim regarding the Kerr County Christian Women's 25 Job Corps. Any further comment, questions or anything 90 1 else? There being none, those in favor signify by 2 raising your right hand. It's four zero, unanimous. 3 And that Proclamation is now signed, and 4 will be presented later as indicated. 5 Item 1.19 consider, discuss and take 6 appropriate action to release request for qualifications 7 for construction management consulting services for the 8 insurance proceeds project regarding the replacement 9 and/or repair of roofs and Hill Country -- to various 10 county buildings, that's HVAC to various county 11 buildings. Brenda Doss. 12 MRS. DOSS: Yes, this is a re release of an 13 RFQ. I believe the first time we released it as an RFP 14 and then it has been re written and is now -- I'm asking 15 for it to be released as an RFP -- excuse me, RFQ. The 16 County Attorney has looked at it. 17 COMMISSIONER REEVES: And it meets with your 18 approval? 19 MRS. STEBBINS: Yes. 20 COMMISSIONER REEVES: I move to accept the 21 release for RFQ's for construction management consulting 22 services as outlined in the agenda item. 23 COMMISSIONER LETZ: Second. 24 JUDGE POLLARD: Been moved by Commissioner 25 Reeves, seconded by Commissioner Letz to approve in 91 1 regard to item 1.19 on the agenda, to release a request 2 for qualifications for construction management 3 consulting services for the insurance proceeds project 4 regarding the replacement and/or repair of roofs and 5 HVAC's to various county buildings. Is there any 6 further comment, question or anything else? 7 COMMISSIONER MOSER: Yeah, question. This 8 is for Brenda, this is for the consulting services? 9 MRS. DOSS: Yes, Sir. 10 JUDGE POLLARD: Where did -- 11 COMMISSIONER MOSER: How did we establish 12 the specifications for the air-conditioning systems that 13 they're going to install? Did they do that? 14 MRS. DOSS: Yes, they will assist us. 15 COMMISSIONER MOSER: Who does that? The 16 County Engineer, Maintenance, because there are 17 air-conditioning systems, and there are air-conditioning 18 systems. 19 MRS. DOSS: Yes. Well this person will work 20 with the County on the specifications. 21 COMMISSIONER MOSER: Yeah, okay. So that's 22 where the specs will get -- 23 MRS. DOSS: Yes, Sir. 24 COMMISSIONER MOSER: Good enough, thank you. 25 JUDGE POLLARD: Any further questions or 92 1 comments? If not, those in favor of the motion signify 2 by raising their right hands. It's four zero, 3 unanimous. 4 Let's go to item 1.20 consider, discuss and 5 take appropriate action to accept annual report on the 6 financial records and internal audit for Kerr County 7 emergency services District Number 1. Brenda Doss. 8 MRS. DOSS: Yes. We are required to perform 9 an audit on the emergency services District of the 10 County, and this is for emergency services District 11 number 1. 12 COMMISSIONER REEVES: And this is the audit 13 that you will prepared? 14 MRS. DOSS: Yes, this is the audit that our 15 office prepared. 16 COMMISSIONER REEVES: I move to accept the 17 audit as presented by Mrs. Doss. 18 JUDGE POLLARD: Is there a second? 19 MR. BELEW: I second. 20 JUDGE POLLARD: Been moved by Commissioner 21 Reeves, seconded by Commissioner Belew to accept the 22 audit as prepared by Brenda Doss, the County Auditor. 23 This is an audit of the Kerr County Emergency Services 24 District Number 1. Is there any further comment or 25 questions of any kind? There being none, those in favor 93 1 of the motion signify by raising your right hand. It's 2 four zero, unanimous. 3 Let's to go item 1.21 consider, discuss and 4 take appropriate action to accept the revised Kerr 5 County Emergency Services District Number 2 financial 6 statements for the period ending September 30, 2016 7 along with the required affidavit attesting to the 8 accuracy and authenticity of the statements and to 9 rescind Court Order number 35896. Replace it with this 10 order, I assume. 11 MRS. DOSS: Yes, Sir. 12 COMMISSIONER REEVES: What is the reason we 13 need to rescind one and replace it? 14 MRS. DOSS: When we took this to the Court 15 in November, we accepted the financial statements and 16 all and the required affidavit, and we discovered later 17 that the financial statements were for the wrong period. 18 JUDGE POLLARD: For what? 19 MRS. DOSS: For the wrong period. 20 COMMISSIONER REEVES: For the wrong time 21 period. 22 MRS. DOSS: Yes, Sir. 23 COMMISSIONER REEVES: So they have since 24 been corrected, 25 MRS. DOSS: Yes, they have been corrected 94 1 and so that's why we're rescinding one order and asking 2 the Court to accept the new order. 3 COMMISSIONER REEVES: I would first like to 4 make a motion to rescind Court order 35896. 5 COMMISSIONER LETZ: Second. 6 JUDGE POLLARD: Is is there a second? 7 COMMISSIONER LETZ: Second. 8 JUDGE POLLARD: Been moved by Commissioner 9 Reeves, seconded by Commissioner Letz to rescind court 10 order number 35896, that's the Court order of the Kerr 11 County Commissioners' Court. Is there any discussion, 12 comment? There being none, those in favor signify by 13 raising your right hands. That's four zero, unanimous. 14 COMMISSIONER REEVES: I would like to make a 15 motion to accept the revised Kerr County Emergency 16 Services District Number 2 financial statements for the 17 period ending September 2016 along with the required 18 affidavit attesting to the accuracy and the authenticity 19 of the statements. 20 COMMISSIONER LETZ: Second. 21 JUDGE POLLARD: Been moved by Commissioner 22 Reeves, seconded by Commissioner Letz to accept the 23 revised Kerr County Emergency Services District Number 2 24 financial statements for the period ending September 30, 25 2016 along with the required affidavit attesting to the 95 1 accuracy and authenticity of the statements therein. 2 All right, any further comment or questions? There 3 being none, those in favor signify by raising their 4 right hands. It's four zero, unanimous. Thank you very 5 much. 6 Item 1.22 consider discuss and take 7 appropriate action to file a request for Kerr County pro 8 rata distribution of proceeds from the tobacco 9 settlement permanent trust account and authorize the 10 County Judge to sign the request. Brenda Doss. 11 MRS. DOSS this is something that is done 12 annually at this time of the year. We send in a request 13 asking for our share of the pro rata Tobacco Settlement 14 Proceeds. 15 COMMISSIONER LETZ: How much money -- at one 16 point there was quite a bit of money. Hasn't the amount 17 declined? 18 MRS. DOSS: It's declined. We get about 19 maybe 12 to 15 thousand a year. 20 COMMISSIONER LETZ: Move for approval. 21 COMMISSIONER MOSER: Second. 22 JUDGE POLLARD: Been moved by Commissioner 23 Letz, seconded by Commissioner Moser for approval of 24 that particular item, which is item 1.22 on the agenda 25 to file a request for Kerr County pro rata distribution 96 1 of proceeds from the Tobacco Settlement permanent trust 2 fund and authorize the County Judge to sign that 3 request. Is there any further comment or discussion? 4 There being none, those in favor signify by raising your 5 right hands. It is four zero, unanimous. 6 Let's go to 1.24 consider, discuss and take 7 appropriate action on implementation of the burn ban. 8 This is item 1.24, and in your agenda package you'll see 9 that this is authorizing us to go ahead with burn bans 10 as indicated therein. 11 COMMISSIONER LETZ: Move for approval. 12 COMMISSIONER REEVES: I'll second with a 13 comment. This is one we do every 90 days, and then it 14 allows each Commissioner to discontinue the ban or place 15 it back on in their respective precincts. 16 JUDGE POLLARD: Okay. Any further comment 17 or question? There being -- this by the way does not -- 18 if the burn ban is indicated, this is due to a previous 19 question today by one of the gentlemen in the audience, 20 this does not prevent somebody that has an approved 21 prescribed burn ban to have to burn in -- even during 22 the time the burn ban is on, is that correct? 23 COMMISSIONER MOSER: Correct. 24 COMMISSIONER LETZ: That's correct. And we 25 may -- I may have to check on that. I'm not sure it's 97 1 in this Court order or a separate court order, but if 2 it's a separate court order we need to incorporate it 3 into this one. 4 COMMISSIONER MOSER: It's in this one. 5 COMMISSIONER LETZ: All right. 6 JUDGE POLLARD: All right. If there's no 7 further comments or questions, those in favor of the 8 motion signify by raising their right hands. That is 9 four zero, unanimous. 10 COMMISSIONER MOSER: And thanks, Jody, for 11 all she does, and notifying the public. 12 JUDGE POLLARD: Yeah, that's right. 13 All right, let's go to item 1.25 consider, 14 discuss and take appropriate action to determine whether 15 to allow the retail fireworks permit holders to sell 16 fireworks to the public in celebration of Texas 17 Independence Day, pursuant to Texas Occupation's Code, 18 Section 2154.202(h)(1). 19 If you look in your agenda package this is 20 something that if we desire to prevent that, I think 21 tomorrow is the deadline date for approving it. We 22 gotta do it under the statute, do that today or 23 tomorrow, and if you want to do it. That's for Texas 24 Independence Day. What are you wishing? 25 COMMISSIONER LETZ: I have no interest in 98 1 having a ban. 2 MR. BELEW: I don't either. 3 COMMISSIONER MOSER: Me either. 4 JUDGE POLLARD: Okay. Agreed to pass? 5 COMMISSIONER REEVES: Do we need to 6 authorize the sale of them? 7 MRS. GRINSTEAD: Exactly. This is the one 8 that's a little different. You have to say it's okay 9 for them to sell and the order has from whatever date, 10 it's on the order, Judge. I don't remember the date. 11 But they can sell fireworks from -- 12 COMMISSIONER LETZ: I rescind my previous 13 motion and make a new motion that I authorize the sale 14 of fireworks during Texas Independence Day pursuant to 15 section 2154.202 of the Texas Occupations Code. 16 MR. BELEW: I'll second. 17 JUDGE POLLARD: All right, that's in lieu of 18 of the previous motion. 19 COMMISSIONER LETZ: Yes. 20 JUDGE POLLARD: That's agreed by both 21 Movants? 22 MR. BELEW: Right. 23 JUDGE POLLARD: And they were the same 24 Movants. 25 MR. BELEW: Anything to celebrate Texas is 99 1 okay with me. 2 JUDGE POLLARD: Me too. All right, if 3 there's no further discussion, those in favor signify by 4 raising your right hands. That's four zero, unanimous. 5 Thank you. 6 All right, item 1.26 consider, discuss and 7 take appropriate action to accept annual racial 8 profiling reports from Constable Precinct 1, Constable 9 Precinct 2, Constable Precinct 3, Constable Precinct 4, 10 and the 216th District Attorney. 11 They're exhibited in item -- of your agenda 12 package in item 1.26. Are there any questions or 13 comments? 14 COMMISSIONER LETZ: I move to accept the 15 racial profiling reports as submitted and mentioned. 16 COMMISSIONER REEVES: Second. 17 JUDGE POLLARD: Been moved by Commissioner 18 Letz, seconded by Commissioner Reeves to accept the 19 racial profiling reports from Constables Precinct 1, 20 Precinct 2, Precinct 3 and Precinct 4 as well as the 21 216th Judicial District Attorney. Is there any further 22 comment or question? There being none, those in favor 23 signify by raising your right hands. It's four zero, 24 unanimous. Thank you, gentlemen. 25 All right, let's going to 1.27 consider, 100 1 discuss and take appropriate action on request from 2 Kerrville Youth baseball and softball associations known 3 as the Kerrville Little League, to sign Headwaters 4 Groundwater Conservation District's designation of agent 5 form. Commissioner Letz. 6 COMMISSIONER LETZ: The well out there on 7 the county property where the ball fields are is a 8 permitted well, and we do this every five years to 9 designate KYBSA as our agent as it relates to that well, 10 so they can file the permit and proper paperwork and 11 pump engine repairs if needed and things of that nature. 12 Move for approval. 13 COMMISSIONER MOSER: Second. 14 JUDGE POLLARD: Been moved by Commissioner 15 Letz, seconded by Commissioner Moser, to approve the 16 request from Kerrville Youth Baseball and Softball 17 Association, also known as the Kerrville Little League, 18 to sign Headwaters Groundwater Conservation District's 19 designation of agent form. Is there any further 20 discussion or comment? 21 COMMISSIONER MOSER: I have a question on 22 this on the -- secondary to this. Is it possible to 23 work with the City to get reuse water at those ball 24 fields? That's not been a part of the plan, I don't 25 think. 101 1 COMMISSIONER LETZ: We asked for, before the 2 well was drilled, and KYBSA, and the City said they had 3 no interest. 4 COMMISSIONER MOSER: So in light of the new 5 reservoir something could be added to that plan? 6 COMMISSIONER LETZ: Possibly, yes. 7 COMMISSIONER MOSER: Okay. All right. 8 JUDGE POLLARD: Any further questions or 9 comments? There being none, those in favor of the 10 motion signify by raising your right hands. It's four 11 zero, unanimous. 12 Item 1.28 consider discuss and take 13 appropriate action to appoint a member to the emergency 14 services District Number 1. Commissioner Reeves. 15 COMMISSIONER REEVES: At this time, I'd like 16 to pass on that one until a future meeting, please. 17 JUDGE POLLARD: All right, we pass on it 18 then. 19 Let's go to item 4.1 pay the bills. 20 COMMISSIONER LETZ: I move that we pay the 21 bills. 22 MRS. DOSS: We have two packets. If you 23 look you should have a little tab that says number 2. 24 COMMISSIONER LETZ: That motion includes 25 both packets. 102 1 COMMISSIONER REEVES: It includes both 2 packets? 3 COMMISSIONER LETZ: Yes. 4 JUDGE POLLARD: Your second also? 5 COMMISSIONER REEVES: No, I didn't second 6 that one. 7 JUDGE POLLARD: Is there a second? 8 COMMISSIONER MOSER: I'll second. 9 JUDGE POLLARD: All right. Been moved by 10 Commissioner Letz, seconded by Commissioner Moser to 11 accept both packets as submitted by the auditor to pay 12 the bills. Any further comments or questions? 13 COMMISSIONER REEVES: I question one bill on 14 it, but because of the potential -- it involving an 15 employee, I will refrain from comment. 16 JUDGE POLLARD: Okay. Any further comment 17 or questions? 18 COMMISSIONER LETZ: Don't want to go into 19 executive session on it? 20 COMMISSIONER REEVES: Unable to. 21 MRS. STEBBINS: I don't think we can go into 22 executive session on it. 23 MRS. DOSS: You want me to kind of explain 24 what it is about? 25 AUDIENCE: Uh-huh. 103 1 MRS. DOSS: It's up to the Court. 2 JUDGE POLLARD: All right. We'll reserve 3 that one I guess to go into executive session. 4 MRS. DOSS: We can't go into executive 5 session. 6 MRS. STEBBINS: We cannot go into executive 7 session. 8 COMMISSIONER LETZ: Why don't you give us -- 9 MRS. STEBBINS: It would just be helpful to 10 not address the employee by name during this discussion, 11 and I think you can get a good understanding of what's 12 going on without having to talk about the employee. 13 JUDGE POLLARD: In open session. 14 MRS. STEBBINS: In open session yes, Sir. 15 MRS. DOSS: Okay. That employee took a 16 county vehicle home and had an accident in his driveway 17 and hit his own personal vehicle with the county 18 vehicle. The County vehicle of course is covered under 19 our County automobile insurance, but they will not 20 cover -- I just got the word from our insurance 21 coordinator they will not cover their repairs of course 22 to the personal vehicle that was hit because there's an 23 exemption or a clause in our policy that says they will 24 not cover personal -- an employees personal -- if it's 25 hit by a county. So this bill was supposed to be to pay 104 1 for the repairs for the employee's personal vehicle. 2 JUDGE POLLARD: Yeah. I think it's called 3 a -- it's called a control issue. It's with the 4 exception of the policy. Anyway, go ahead. They won't 5 pay it. 6 MRS. DOSS: I'm sorry. 7 COMMISSIONER REEVES: And so this bill is 8 being submitted to pay for repairs to said personal 9 vehicle. 10 MRS. DOSS: Yes. And I submitted it with 11 reservations to see if the Court would want to pay it or 12 not. 13 COMMISSIONER MOSER: So if we approve this 14 as submitted then we're going to pay for it? 15 MRS. DOSS: Yes. 16 COMMISSIONER LETZ: We're paying for it out 17 of the general fund dollars; not insurance dollars. 18 COMMISSIONER BELEW: What's the cost? 19 MRS. DOSS: It is $822.51. 20 COMMISSIONER BELEW: Now, I'm the new kid on 21 the block, what's our policy? 22 COMMISSIONER LETZ: I don't think this has 23 ever happened -- 24 MRS. DOSS: This has never happened. 25 COMMISSIONER LETZ: -- as long as I've been 105 1 on the Court. 2 JUDGE POLLARD: Well, is there a policy 3 about being able to take it home, the county vehicle 4 home? 5 MRS. DOSS: I believe that there is a policy 6 in this department that they can take it home. 7 COMMISSIONER REEVES: It is admissible. 8 COMMISSIONER LETZ: And if we don't pay 9 it -- 10 MRS. DOSS: Our insurance will not pay it. 11 COMMISSIONER LETZ: Our insurance will not 12 pay it. 13 MRS. DOSS: The employee would have to file 14 it with their own insurance, and see if their insurance 15 would pay it. 16 COMMISSIONER LETZ: I think at this point I 17 probably -- my preference would be to pull that bill. 18 COMMISSIONER MOSER: That's your motion? 19 COMMISSIONER LETZ: My motion is -- 20 COMMISSIONER REEVES: You have one motion to 21 pay all the bills. 22 COMMISSIONER LETZ: I know, but I'm going to 23 amend the motion to pull that one. 24 COMMISSIONER MOSER: And I second that 25 amendment. 106 1 COMMISSIONER LETZ: I got -- 2 JUDGE POLLARD: So you amended your motion 3 to that effect. 4 COMMISSIONER LETZ: To not pay that bill at 5 this time. 6 COMMISSIONER MOSER: And I second that. 7 JUDGE POLLARD: Okay. All right, it's been 8 amended that we pay the bills as submitted by the County 9 Auditor with the exception of the one in question, a 10 bill for 800 and some odd dollars, whatever it is. 11 MRS. DOSS: 82251. 12 JUDGE POLLARD: All right. And is there any 13 further comment or discussion about paying the other 14 bills? 15 COMMISSIONER REEVES: The other bills, I'm 16 fine with. 17 JUDGE POLLARD: All right. Then those in 18 favor of the motion signify by raising your right hands. 19 That's four zero, unanimous. There's been no 20 authorization to pay that other bill. 21 All right, let's go to item 4.2 budget 22 amendments. County Auditor. 23 MRS. DOSS: Yes, we have seven budget 24 amendments, and these are all interdepartmental, most of 25 them, line item transfers. We have one, the first 107 1 number one where we're taking money out of our 2 contingency budget to pay out of county fees for the 3 County Clerk. These are juveniles that are being served 4 in other counties and we have to pay the out of county 5 service fees, and it's been a lot more this year. 6 JUDGE POLLARD: Is there a motion? 7 COMMISSIONER REEVES: I move to accept the 8 budget amendments as presented. 9 COMMISSIONER BELEW: I second. 10 JUDGE POLLARD: Been moved by Commissioner 11 Reeves, seconded by Commissioner Belew to approve the 12 budget amendments as submitted. Any further comments or 13 questions? There being none, those in favor signify by 14 raising your right hands. It's four zero, unanimous. 15 Let's go to the late bills. Are there any 16 late bills? 17 MRS. DOSS: No, Sir, no late bills. 18 JUDGE POLLARD: All right. We'll skip that 19 and go to 4.4 approve and accept monthly reports. Mr. 20 Reeves. 21 COMMISSIONER REEVES: Yes, Sir. Unless 22 otherwise indicated these are the monthly reports for 23 the month ending with January, 2017. Constable Precinct 24 2, Constable Precinct 1, J.P. Precinct 3, Constable 25 Precinct 3, J.P. Precinct Number 2, County Clerk's 108 1 office, Animal Service's, Environmental Health, J.P. 2 Precinct number 1, District Clerk's office, County 3 Treasurer payroll approval for the month ending January, 4 2017. Monthly report, if this is correct, for November 5 of 2016? 6 MRS. VANKLAVEREN: It's what it has in 7 there. 8 COMMISSIONER REEVES: Monthly report for 9 November, 2016, for Constable Precinct Number 4. Move 10 to accept the reports as presented, and signed as 11 needed. 12 COMMISSIONER LETZ: Second. 13 JUDGE POLLARD: Been moved by Commissioner 14 Reeves and seconded by Commissioner Letz, to accept the 15 reports as read into the record by Commissioner Reeves. 16 Is there any further comment or discussion? There being 17 none, those in favor of the reports indicate -- of the 18 motion indicate by raising their right hand. It's four 19 zero, unanimous. 20 COMMISSIONER REEVES: Quick question for the 21 treasurer. Is there a report in that that we need to 22 sign of your's? 23 MRS. SOLDAN: The payroll report, yes. 24 COMMISSIONER REEVES: Okay, I didn't see 25 that marked. I guess there's two places in there and 109 1 we'll need to sign. 2 JUDGE POLLARD: Okay, in here. Yeah, 3 there's one of them right there. 4 COMMISSIONER LETZ: Yeah, there's another 5 one. 6 COMMISSIONER REEVES: You know what it looks 7 like? 8 JUDGE POLLARD: Pass it around. 9 All right, is there any other comments about 10 anything? Any need to go into closed session for any 11 reason? 12 MRS. STEBBINS: I don't believe so. 13 JUDGE POLLARD: You don't think so? 14 MRS. STEBBINS: No, Sir. 15 JUDGE POLLARD: All right. Other than 16 signing here and completing what we're to sign today, I 17 hereby declare this meeting adjourned. 18 * * * * * * 19 20 21 22 23 24 25 110 1 STATE OF TEXAS * 2 COUNTY OF KERR * 3 I, DEBRA ELLEN GIFFORD, Certified Shorthand 4 Reporter in and for the State of Texas, and Official 5 Reporter in and for Kerr County Commissioners' Court, do 6 hereby certify that the above and foregoing pages 7 contain and comprise a true and correct transcription of 8 the proceedings had in the above-entitled Commissioners' 9 Court. 10 Dated this the 17th day of February, A.D. 11 2017. 12 13 /s/DEBRA ELLEN GIFFORD Certified Shorthand Reporter 14 No. 953 Expiration Date 12/31/2018 15 * * * * * * 16 17 18 19 20 21 22 23 24 25