1 1 2 3 4 KERR COUNTY COMMISSIONERS' COURT 5 Regular Session 6 Monday, April 24, 2017 7 9:00 a.m. 8 Commissioners' Courtroom 9 Kerr County Courthouse 10 Kerrville, Texas 78028 11 12 13 14 15 16 17 18 19 20 21 22 23 PRESENT: TOM POLLARD, Kerr County Judge HARLEY BELEW, Commissioner Pct. 1 24 TOM MOSER, Commissioner Pct. 2 JONATHAN LETZ, Commissioner Pct. 3 25 BOB REEVES, Commissioner Pct. 4 2 1 I-N-D-E-X 2 NO. PAGE 3 *** Visitor's Input. 5 4 *** Commissioners' Comments. 8 5 1.1 Public Hearing for the revision of plat 11 for Lots 16W2-R and 16W3-R of Spicer 6 Ranch No. 3, Volume 3, page 85, Pct. 1. 7 1.2 Consider, discuss and take appropriate 11 8 action for the Court to approve a revision of plat for Lots 16W2-R and 16W3-R of 9 Spicer Ranch No. 3, Volume 3, Page 85, Pct. 1. 10 1.3 Public Hearing for the revision of plat 12 11 for Lots 1, 2, 3, and 4 of Vista Hills, Volume 5, Page 325, Pct. 1. 12 1.4 Consider, discuss and take appropriate 12 13 action for the Court to approve the revision of plat for Lots 1, 2, 3, and 4 14 of Vista Hills, Volume 5, page 325, Pct. 1. 15 1.5 Texas A&M AgriLife Extension Service 14 Ag & FCS interpretation. 16 1.6 Consider, discuss and take appropriate 26 17 action to receive RFP's and RFQ's for administrative and construction inspection 18 services for the Texas Water Development Board Project 10366 - Clean Water State 19 Revolving Fund and Economically Distressed Areas Program funded East Kerr County/Center 20 Point Wastewater Project and authorize a selection review committee to select and 21 rate competing respondents. 22 1.7 Consider, discuss and take appropriate 29 action for the Court to approve a Concept 23 Plan for Forever Ranch No. 2, Pct. 4. 24 1.8 Texas Department of Agriculture Summer 43 Feeding Program interpretation. 25 3 1 I-N-D-E-X 2 NO. PAGE 3 1.9 Public Health Update from the Department 49 of State Health Services. 4 1.10 Consider, discuss and take appropriate 54 5 action to approve Proclamation declaring April 30 to May 7, 2017 as Soil & Water 6 Stewardship Week. 7 1.11 Consider, discuss and take appropriate 55 action to sign award letter for the Hazard 8 Mitigation Grant Program (HMGP) sub-grant awarded by the Texas Division of Emergency 9 Management (TDEM) indicating Kerr County's acceptance of the scope of the sub-award, 10 ability to pay the state match and acknowledgment of terms and conditions as 11 outlined in the March 30, 2017, letter from the Texas Department of Public Safety. 12 1.12 Consider, discuss and take appropriate 59 13 action to renew ACA Reporting and Tracking Service (ARTS) Program Agreement between 14 Texas Association of Counties and Kerr County and have County Judge sign the same. 15 1.13 Consider, discuss and take appropriate 60 16 action regarding the nomination of a Board Member to the Kerr Central Appraisal 17 District to complete an unexpired term. 18 1.14 Consider, discuss and take appropriate 64 action to request unclaimed Capital Credits 19 received from Electric Cooperative Pursuant to Section 74.602 of the Texas Property 20 Code, from the Texas Comptroller of Public Accounts and authorize County Judge to sign 21 request form. 22 1.15 Presentation regarding Kerr County Memorial 66 Day Event. 23 24 25 4 1 I-N-D-E-X 2 NO. PAGE 3 1.16 Consider, discuss and take appropriate 69 action to approve Agreement for Information 4 Technology Products and Services between Kerr County and KoFile for Vanguard Land 5 and Vitals Software for the County Clerk's Office, to be paid for out of dedicated 6 funds, and authorize County Judge to sign same. 7 1.17 Consider, discuss and take appropriate 80 8 action on designation of the Health Service Authority for the Juvenile Detention 9 Facility. This may include the approval of a contract for provision of Medical Services 10 for the Juvenile Detention Facility. Authorize the County Judge to sign the same 11 as needed. 12 1.19 Consider, discuss and take appropriate 92 action regarding building a cable fence 13 in Flat Rock Park. 14 4.1 Pay bills. 95 15 4.2 Budget Amendments. 96 16 4.3 Late Bills. 97 17 4.4 Approve and accept Monthly Reports. 97 18 4.5 Auditor Reports. 99 19 5.1 Reports from Commissioners/Liaison 99 Committee Assignments as per attachment. 20 5.2 Reports from Elected Officials/Department 99 21 Heads. 22 5.3 Reports from Boards, Commissions and 99 Committees. 23 a). City/County Joint Projects or Operations Reports 24 b). Other 25 *** Adjournment. 99 5 1 JUDGE POLLARD: Okay. It's 9 a.m. and the 2 Kerr County Commissioners' Court is in session on April 3 24th, 2017. We'll begin with the prayer and the pledge 4 by Commissioner Reeves. 5 (Prayer and Pledge of Allegiance.) 6 JUDGE POLLARD: The next portion is the part 7 of the agenda where the public is invited to speak on 8 matters not on the agenda, if anyone wishing to do that 9 would please approach the podium and identify yourself 10 by name and address, and limit yourself to three 11 minutes, please. 12 I have a request from a Mayor White to speak 13 at this time. Step forward, please. 14 MAYOR WHITE: It's a tag team, Judge. 15 Myself and Lydia Prislovsky. I wanted to introduce her 16 to you this morning. Judge and Commissioners, Lydia is 17 a member of our Mayors' Youth Advisory Council, she's 18 also the daughter of Judge Prislovsky, and she came to 19 me with a particular request a couple of weeks ago and I 20 said Lydia, I think what we need to do is just approach 21 the Commissioners' and I'll let you put this forth as a 22 request for a future agenda item. 23 Let me mention quickly that Lydia was 24 elected by her peers to be the secretary of our 25 organization, and she has won several prestigious awards 6 1 for her work in her studies, particularly concerning 2 veterans so we're very proud of her. I nominated her 3 for a Billy Smith award I believe it's called. 4 MS. PRISLOVSKY: Michael. 5 MAYOR WHITE: Michael Smith. And she'll be 6 going in June to receive that award. It was out of the 7 entire State, and she's won others, and you may remember 8 she spoke to us at the memorial event last year. So 9 with that I will let her make her request, and thank you 10 for your time. 11 JUDGE POLLARD: That talk you made at the 12 Veterans Day parade last time, boy that was impressive. 13 MS. PRISLOVSKY: Thank you. My name is 14 Lydia Prislovsky, and my address is 120 Briarwood Lane, 15 Kerrville, Texas. A former first lady of Texas and of 16 the United States Laura Bush once said libraries allow 17 children to ask questions about the world and find the 18 answers. And the wonderful thing is that once a child 19 learns to use the library the doors to learning were 20 always open. 21 As you might have guessed, I'm here to talk 22 about the library. I'm here to speak about the 23 residents of Kerr County and their lack of access to a 24 free public library. I have been a resident of Kerr 25 County for my entire life, and I have found -- I have 7 1 very fond memories of reading books in the library and 2 my older siblings bringing home library books as a 3 surprise, and just really enjoying that as a child, but 4 now for various reasons residents of Kerr County can no 5 longer receive free library cards. 6 As a senior in high school I spent many 7 hours studying and researching for various projects and 8 papers, and last month actually I spent many hours 9 studying in the library for a research project but 10 because I did not have a library card, I was unable to 11 check out books to continue research elsewhere. So as a 12 student who deeply appreciates having access to 13 reference books and the many resources that the library 14 has to offer, on behalf of all the students of Kerr 15 County, I would like to ask that Kerr County and the 16 City of Kerrville work together once again to provide a 17 way for all County residents, especially the children, 18 to have access to a very valuable and educational 19 resource. Thank you. 20 COMMISSIONER MOSER: Thank you. 21 JUDGE POLLARD: Thank you very much. 22 All right. Is there anyone else wishing to 23 speak in this public forum portion of the agenda? 24 There being none we'll go on to item number 25 1 -- we go to Commissioners and County Judge for 8 1 comments. We'll start with Precinct 1. 2 COMMISSIONER BELEW: I have nothing to 3 report. 4 JUDGE POLLARD: Okay. 5 COMMISSIONER MOSER: I have a couple things. 6 Tomorrow evening at six o'clock they'll be a town hall 7 meeting in Center Point, and the subject is something 8 Commissioner Letz and I have been working on for a long 9 time, and former Commissioner Bill Williams, and that's 10 the Center Point Wastewater System. We're going to go 11 through from A to Z on the whole thing for the residents 12 there, and let them know what the schedule is, what the 13 plan is, detailed maps and exactly what's going to be 14 there, what the requirements are. So there will be a 15 thousand questions. And this thing gets kicked off, 16 start construction next month, so in May. So anyway 17 that's that. 18 And then another thing is that 19 Representative Andy Murr has a hearing in the morning at 20 8 o'clock in the legislature, one of the committees, and 21 it's on the subject of reformation of quarries, of 22 gravel quarries, and he has a bill -- house bill 3200, I 23 believe is the number of it, and anyway that's a lot of 24 people that are concerned about that. Not to -- it 25 doesn't respect people's rights to harvest the gravel, 9 1 but to leave it in some kind of condition that's -- 2 that's appropriate for the entire community, and that's 3 what that house bill is about, so I plan on being there. 4 So anyway that's it. 5 JUDGE POLLARD: Well, you are going to have 6 to get up early. 7 COMMISSIONER MOSER: No, I'm not; I'm going 8 tonight. 9 JUDGE POLLARD: Well, you'll still have to 10 get up early if you get from a motel to the Capitol. 11 All right, nothing to report. 12 COMMISSIONER LETZ: Just two things. One, 13 they'll be a second meeting in Comfort, but we 14 rescheduled it until later in May regarding the 15 wastewater plant, because Comfort will be probably where 16 the work starts in the very beginning, start in the east 17 and head to the west. 18 And the other thing on a lighter note, Tivy 19 baseball won district. District isn't over yet, but 20 they've already won it by their record of 21 and 4 for 21 the season, and will go to playoffs. They'll be 22 starting, I'm not sure, probably next week I'm guessing. 23 But they have a really good team, really good kids. 24 They have several that are going on to play college. 25 COMMISSIONER REEVES: Just a couple things 10 1 this morning. One, I had the privilege of going to Hunt 2 out to Crider's this weekend for Hunt Fire Department's 3 fund raising fajita dinner, despite all the cool weather 4 that blew in, a very good turnout. And I haven't heard 5 the final numbers, but it was a very good turnout, and 6 lot of good music, a lot of good folks out there 7 supporting. 8 And then second, one of the things I'm very 9 excited about the joint effort between the people in 10 West Kerr County with what's known as the first Thursday 11 group, and it's a group of business leaders who meet the 12 first Thursday of each month there at Hill Country 13 Telephone Coop, and through their efforts and efforts of 14 some generous donations in the community foundation of 15 the Texas Hill Country, enough monies been raised to put 16 lights on the new bridge there on 39 right there before 17 you get to the Point Theatre. So it was the City of 18 Ingram has accepted the money, KPUB's going to do the 19 construction, and City of Ingram will be there, and the 20 monies put for several years maintenance and electric 21 bills. So this was all done through community efforts, 22 so real proud to be part of that. 23 JUDGE POLLARD: Just a question. Going to 24 have shades on the top so as to protect the dark skies? 25 COMMISSIONER REEVES: Haven't seen the 11 1 design, but KPUB has been working very closely on that, 2 Judge, so I'm sure it will be something that everybody 3 can be proud of. 4 JUDGE POLLARD: All right. Okay, then let's 5 go to item 1.1 on the agenda, this is a public hearing 6 for the revision of a plat for lots 16W2-R and 16W3-R of 7 the the Spicer Ranch No. 3 of record and volume 3, page 8 85 of the official public records of Kerr County. I 9 declare the public hearing open. Is there anyone 10 wishing to speak at this time? There being no one, I 11 declare the public hearing closed. 12 We go to item 1.2 consider, discuss and take 13 appropriate action for the Court to approve a revision 14 of plat for lots 16W2-R and 16W3-R of Spicer Ranch No. 3 15 of record in volume 3, page 85 of the official records 16 of Kerr County, Texas. Mr. Hastings. 17 MR. HASTINGS: Thank you. Just had the 18 public hearing we have looked at this item before six 19 weeks ago when we set the public hearing, and just a 20 reminder this is an adjustment of an existing lot line 21 to make the two lots that are owned by the same owner 22 work better. Right now you got a lot line going very 23 close, almost through an existing storage facility. 24 County engineer requests the Court approve 25 the revision of plat for lots 16W2-R and 16W3-R of 12 1 Spicer Ranch No. 3, Volume 3, page 85, Precinct 1. 2 JUDGE POLLARD: Any comments or questions? 3 There being none -- well is there a motion? 4 COMMISSIONER BELEW: I make a motion. 5 JUDGE POLLARD: To approve it? 6 COMMISSIONER BELEW: To approve it. 7 COMMISSIONER LETZ: Second. 8 JUDGE POLLARD: Been moved by Commissioner 9 Belew, seconded by Commissioner Letz to approve the item 10 described in item 1.2 of the agenda, and that is to 11 approve the revision of the plat for lots 16W2-R and 12 16W3-R of Spicer Ranch No. 3 of record in Volume 3, page 13 85 of the official public records of Kerr County, Texas. 14 Is there any further comment or questions? There being 15 none, those in favor signify by raising your right 16 hands. It's four zero, unanimous. Thank you, 17 Mr. Hastings. 18 Item 1.3, this is a public hearing for the 19 revision of plat for lots 1, 2, 3, and 4 of Vista Hills, 20 volume 5, page 325 of the public records of Kerr County, 21 Texas situated in Precinct Number 1. 22 I declare the public hearing open. Is there 23 anyone wishing to speak in public hearing? There being 24 no one, I declare the public hearing closed. 25 Item 1.4 consider, discuss and take 13 1 appropriate action for the Court to approve the revision 2 of the plat for lots 1, 2, 3, and 4 of Vista Hills, 3 volume 5, page 325 in Precinct 1. Mr. Hastings. 4 MR. HASTINGS: Thank you. 5 JUDGE POLLARD: We're a little bit ahead of 6 time about a minute. This is a timed item at 9:15. 7 MR. HASTINGS: It is a timed. Want to hold 8 off, or wait the extra 30 seconds? 9 JUDGE POLLARD: Wait about 30 seconds. 10 MR. HASTINGS: We'll wait. How about those 11 Aggies? 12 COMMISSIONER MOSER: You mean relative to 30 13 seconds, is that what the question is? 14 (Off the record.) 15 JUDGE POLLARD: Go ahead. 16 MR. HASTINGS: Thank you very much. Public 17 hearing we just had a moment ago. And again, this is 18 similar to the last one, the owner owns all four lots, 19 he's adjusting lot lines. Basically the topography, if 20 he doesn't do this he's not going to have a place to 21 build on lots 2 and 3, so he's making some adjustments. 22 Meets all of our requirements. 23 County Engineer requests the Court approve 24 the revision of plat for Lots 1, 2, 3, and 4 of Vista 25 Hills, Volume 5, page 325, Precinct 1. 14 1 COMMISSIONER BELEW: I move that we approve. 2 COMMISSIONER MOSER: Second. 3 JUDGE POLLARD: Is there a second? 4 COMMISSIONER MOSER: Second. 5 JUDGE POLLARD: Okay, moved by Commissioner 6 Belew, seconded by Commissioner Moser to approve the 7 item in 1.4 of the agenda, and that is to approve the 8 revision of the plat for lots 1, 2, 3, and 4 of Vista 9 Hills, of record in volume 5, page 325 of the public 10 records of Kerr County, Texas. Is there any further 11 discussion or comment? There being none, those in favor 12 of the motion signify by raising your right hands. It's 13 four zero, unanimous. 14 MR. HASTINGS: Thank you. 15 JUDGE POLLARD: Also at 9:15, so we're a 16 little bit late on this one. 1.5 Texas A&M AgriLife 17 Extension Service AG and FCS interpretation, by Mr. Roy 18 Walston. Is he here? Step forward. 19 MS. FIEDLER: Good morning. He's going to 20 let me go first. How are y'all doing today? Thank you 21 for letting us come today. Just wanting to give you 22 updates. 23 COMMISSIONER MOSER: Give your name. 24 Angela, Angela Fiedler. So just a few things, we -- 25 JUDGE POLLARD: You changed, Roy. 15 1 COMMISSIONER BELEW: For the better. 2 MS. FIEDLER: I want him just to get up here 3 and do my stuff for me, he's so much better at it. But 4 anyway we kicked off a few things this Spring. Walk 5 across Texas, we kicked off in Hunt back at the end of 6 March, and we kicked off here in Kerrville at the 7 beginning of April, so we're going full swing with that. 8 And so I have a total of 87 total walkers right now, and 9 they're slow to get their miles in, but I'll tell you 10 what, Hunt's pretty competitive. So they've already 11 walked over four thousand miles, so I'm happy for them. 12 But we're almost midway so we'll be doing that event, 13 and walk across Texas is an 8-week program, it's just to 14 get people outside, get them involved, get them active, 15 so it's a fun, fun event. So we'll be doing some things 16 with them, and then we'll do awards ceremony here in 17 June when we get all those miles in. A big event that 18 we had in March and I don't know if any of y'all got to 19 attend, it's the Texas Mission of Mercy dental clinic. 20 It was a group of us that put that on at the Methodist 21 Church. And I do have some information for you for that 22 if you'd like. We were able to help 445 folks in our 23 community so that's a lot of people with free dental 24 work, almost 281 thousand dollars in services, so we're 25 happy to have that. That was an event that we've been 16 1 planning for three years. I hope that we get to do it 2 again here in a couple years. 3 COMMISSIONER MOSER: How many dentists 4 participated in that? 5 MS. FIEDLER: We had a team of dentists. 6 Dr. Bone is the one they lead that team. We had 7 dentists from all over the State of Texas that came in; 8 so not just here in Kerrville. But they traveled and 9 it's amazing. So I would love to have y'all come. 10 JUDGE POLLARD: This was at the Methodist 11 Church. 12 MS. FIEDLER: It was at First United 13 Methodist. And Rebekah actually helps with that event, 14 too. 15 JUDGE POLLARD: But you're not planning it 16 annually? 17 MS. FIEDLER: We can't. It's not an annual 18 event. We'd love to, but we were on a waiting list for 19 three years, and so we're going to go ahead and put our 20 name on that waiting list again. It may be two years, 21 two or three years. 22 JUDGE POLLARD: It's a really good program. 23 MS. FIEDLER: It's a great program. So a 24 lot of people -- had a lot of -- now, if you want a 25 breakdown of what we did, I have that for y'all so I'll 17 1 give that to you here in a minute. It was about an 2 average of $634.35 per person. So yeah, it was awesome. 3 And it wasn't just open to Kerr County. We try not to 4 let people know too far out in advance because they're 5 spending the night. It was a two-day event. They'll 6 come several days out and just camp out like Black 7 Friday. So it's pretty -- it's a pretty big deal. 8 JUDGE POLLARD: Is there a vetting process 9 to determine that they are qualified and not somebody 10 trying to get it done cheap. 11 MS. FIEDLER: Yes. And then we have a 12 prescreened event, so we have -- we start at 6 a.m. so 13 we had about a hundred people -- 14 JUDGE POLLARD: Wow. 15 MS. FIEDLER: -- prescreened ready to go to 16 be in the chair. So and then we take them in as soon as 17 we open the door we start taking people in, and going 18 through that, so yeah it's an amazing event. 19 A few other things. We have some youth 20 programs. I do my Learn, Grow, Eat & Go out in Hunt. 21 We have the third grade class, and I've done five 22 sessions with them. We did a tour at Bridget's Basket. 23 If y'all have been out there it's an amazing place. So 24 the kids had a lot of fun out there. But they're 25 learning how to work in the garden, and nutrition, 18 1 trying to get them to correlate all those things that 2 we're getting out of the garden to eat those things and 3 why it's good for them. So having fun there. We have 4 quite a few -- and Roy may be mentioning some too, but 5 we have some 4-H kids that are going to be going to 6 State here pretty quick in June, so we'll bring them to 7 you after we're done with that. And I have a consumer 8 making decision team going in June so I'm happy about 9 that. My Mary Beth has been working real hard with 10 them, her and I have. But we're about to kick off our 11 spring 4-H District contest, spring roundup, and it's 12 going to be in Fredericksburg here at the beginning of 13 May. May 4th, 5th and 6th, I believe. So I have a duds 14 to dazzle team and a couple of kids are going for 15 fashion show and I know Roy has few in his area so we're 16 exited about that. We got Dakota going so gone all 17 week, so he couldn't be here today to visit with y'all, 18 but thank you for having me. And I'll give you this 19 information about TMOM. So y'all have any questions for 20 me? 21 COMMISSIONER LETZ: Thank you for the 22 update. 23 MR. WALSTON: I appreciate y'all for giving 24 us the time to give y'all a little bit of an update. If 25 we don't do it pretty regular, it gets to be old news, 19 1 and we'd like to -- we'd like to let y'all know kind of 2 up to date what's going on. As Angela mentioned 3 Dakota's out for this week. He's at an agent training, 4 and so he'll be out until Thursday. 5 And so with that I'd like to give you an 6 update on the livestock -- 4-H livestock result for our 7 major shows, and I realize the expense that it is for 8 the County to put us on the road for as many days as we 9 are from basically the end of January all the way 10 through the middle of March, and you know, I think we'd 11 like to share with y'all the impact and the involvement 12 that we had for our 4-H program with our major stock 13 shows, and we had a very successful year this year. 14 We're proud of the families and the kids that are 15 involved. This year we had a total of a 104 hundred and 16 four exhibitors competing in Fort Worth, San Antonio, 17 Houston, Austin and San Angelo. Those 104 exhibitors 18 exhibited 191 entries, and those 191 entries, we had a 19 total sales proceeds of the premium sales, and this 20 is -- doesn't include floor checks for anything; this is 21 the ones that actually made the sales, of a hundred and 22 17 thousand dollars. 23 COMMISSIONER MOSER: It was a 104 from Kerr 24 County? 25 MR. WALSTON: 104 kids from Kerr County. 20 1 COMMISSIONER MOSER: Okay. 2 MR. WALSTON: We had five participate in 3 Fort Worth, 46 in San Antonio, 19 in Houston, 9 in 4 Austin, and 25 in San Angelo, and so our biggest shows 5 are primarily San Angelo and San Antonio with Houston 6 and Austin all right in there with us. So we were 7 fortunate this year, Cameron Crenwelge is one of our 8 seniors exhibiting lambs and she had a very excellent 9 year with the reserve grand champion lamb in Fort Worth, 10 reserve champion finewool breed in San Antonio, and a 11 grand champion lamb in Houston, so she finished off her 12 senior year with a big bang, and they work real hard at 13 it. 14 And we had a lot of other kids that placed 15 as well with some first places in San Antonio. Renee 16 Fisher had a first place lamb. In Houston Riley 17 Leifeste had a second place market steer, and Sierra 18 Lackey had a third place in Houston. One more that I'd 19 like to recognize Cameron Pool raised a goat this year 20 herself that actually placed 8th in Houston, so we're 21 proud of that. 22 Also we had two that had won the 23 scholarships in San Antonio, the breed champions, and 24 the various contest, judging contest, exhibitors, 25 participants, if you win -- Cameron Pool won the 21 1 skillathon. The skillathon, the sheep skillathon, he 2 won a ten thousand dollar scholarship for that in the 3 senior category, and also Shelby Mahaya won the angora 4 goat show and won that ten thousand dollar scholarship 5 so that's 20 thousand dollars they can use later on. 6 Scholarship wise also, we have Mary Kathryn 7 Potter's going to be interviewing for that 4-H 8 Foundation scholarship here in next couple of weeks, and 9 will be awarded that during the 4-H roundup in June. 10 That goes anywhere basically from four thousand to 11 twenty thousand dollar scholarship. So we look forward 12 to all that, and I think we've got some excellent kiddos 13 that will be recognized and have done a great job this 14 year so far. 15 I'd like to give you a little more of an 16 update on kind of what's going on in AG natural resource 17 area. Just this last month, April 18th, we had our 18 pecan grafting field day out at Bill Hathaway's, and we 19 had about 30 anticipates come out for that each year. 20 Mr. Hathaway, we've had that out there probably 30 years 21 or better. And he's been kind enough to let us come out 22 there and teach various individuals how to graft pecans 23 and how to get peans started off to a good start. 24 On the 19th and 20th of April, we had our 25 fourth annual landowners stewardship conference, which 22 1 is hosted with Texas AgriLife Extension along with 2 Bennett Trust Company that is actually an individual 3 that has donated their land in the development of a 4 trust to be used towards education of landowners in 5 Edwards Plateau, and so that helps us a lot to be able 6 to bring in quality speakers and put on that quality 7 educational program in that area, and we hope to 8 continue to do that. 9 This year our participants, we had 56 10 participants this year with the landowner's stewardship, 11 it's a two-day conference. It includes tours the second 12 day all over the Hill Country from Comfort and 13 Sisterdale to Fredericksburg, and then we had a wildlife 14 tour that went out to the Kerr wildlife management area. 15 Coming up in May as Angela mentioned we have 16 our District judging contest coming up the 4th, 5th and 17 th in Fredericksburg, and we've got a program coming up 18 that's a rather interesting program. Dr. Travis Whitney 19 our research nutritionist out of San Angelo has been 20 working for several years on the development and the use 21 of cedar as a supplemental feed source for livestock, 22 and -- 23 JUDGE POLLARD: Oh, wow we got plenty of 24 that. 25 MR. WALSTON: And it's going to be a rather 23 1 interesting program. We're going to have it at YO 2 Hotel, it's on May the 12th, and I'll let y'all -- 3 COMMISSIONER MOSER: That'll be next to 4 cracking an economic impact. 5 JUDGE POLLARD: I'm just thinking just find 6 some way to use rocks. 7 MR. WALSTON: We're going to have to use 8 those rocks to ground up the cedar. But that's going to 9 be a very interesting program. He's been working with 10 cedar for several years with the Texas Forestry Service 11 and U.S. Forestry Service on getting that done. 12 On the 19th we'll have our soil water 13 conservation district field day out the at Kerr 14 management area where Texas A&M AgriLife, Kerr County 15 Extension partners with, our Kerr County Soil Water 16 Conservation District. And we've got an excellent 17 program lined up on that. 18 Also, on May the 11th we've got our AG 19 Awareness Day, which will be out at the Youth Event 20 Center, and each year we have about four hundred fourth 21 graders that come in and we try to expose them to 22 exactly what agriculture's all involved, and how it 23 touches our lives on a daily basis. And we appreciate 24 the schools in cooperating and the Texas -- and the Kerr 25 County Farm Bureau for helping partner with us on that. 24 1 Where I'm also busy working right now 2 planning several other programs. I've got our big 3 program that we have coming up in July is a week long 4 tour with our youth AG lifetime leadership group. Last 5 year, or last two years we've had about 20 kids go up to 6 the Panhandle of Texas to learn about commercial 7 agricultural production. This year we're going to be 8 taking that group to South Texas, we'll be through 9 Victoria down to Corpus Christi, through Kingsville, and 10 on down into Harlingen and coming back up that a way, so 11 it's a very educational tour that gives kids a good 12 opportunity to see what careers and what jobs and what 13 production agricultural is involved, and we'll be seeing 14 some marine life and marine biology, so it's a pretty 15 expansive list of what is out there. We're working with 16 Texas A&M University Kingsville. So visiting with them, 17 and letting them give us some input on what they're 18 doing. Especially in area of animal science and 19 wildlife, so that's kind of where we're headed for the 20 next couple months, and so if you have any questions I 21 could answer. 22 COMMISSIONER MOSER: Good job. 23 MR. WALSTON: Thank ya. Appreciate it. 24 JUDGE POLLARD: Thank you. 25 COMMISSIONER REEVES: I just want to say 25 1 sometimes I wonder what people in the community wonder 2 what Roy and Angela are doing. I think it just 3 explained what they're doing. They are taking care of 4 not only the 4-H part, but some of the industries that 5 are important to the Hill Country, hunting and the 6 livestock and the ranching thing. I'm glad we have two 7 people like that on staff. 8 JUDGE POLLARD: I might also mention that 9 they're not only doing the things you talked about, but 10 they're building the leaders of the future. They're 11 also -- I've said this before in a public forum, but 12 I'll say it again, I'm the Juvenile Judge and I've never 13 had a 4H-er or FFA kid come through the juvenile 14 program, and Judge Tinley told me that in the 13 15 years -- over 13 years that he was the Juvenile Judge 16 the same was true with him. That also applies to other 17 areas. The key to it is participation by the parents 18 with the kids, soccer moms, baseball families that work 19 with their kids a lot. It applies to all of those other 20 fields, too. If the parents are involved those kids 21 will get the proper guidance and they don't come through 22 the juvenile program, that's how important that kind of 23 thing is. And I just had to emphasize it more based on 24 what I'm seeing in Juvenile Court. All right, anybody 25 else have anything to add? All right, let's go on. 26 1 Thank you very much. 2 Item 1.6 consider, discuss and take 3 appropriate action to receive RFP's and RFQ's for 4 administrative and construction inspection services for 5 the Texas Water Development Board Project 10366, Clean 6 Water State Revolving Fund and Economically Distressed 7 Areas Program funded East Kerr County/Center Point 8 Wastewater Project, and authorize a selection review 9 committee to select and rate competing respondents. 10 This affects Precincts 2 and 3. Mr. Hastings. 11 MR. HASTINGS: Thank you. Court order 12 numbers 36044 and 36045 authorized procurement of 13 administration and construction inspection services for 14 the Texas Water Development Board funded East Kerr 15 County/Center Point Wastewater Project. Public 16 notification of the request for RFP's and RFQ's was 17 published in the Kerrville Daily Times on March 31st, 18 2017 and April the 7th, 2017, and e-mail notifications 19 were sent to five recipients from the Texas Department 20 of Agriculture's list of certified administrators and 21 engineers as well as MWBE@texasagriculture.gov. RFP's 22 for the administration services and RFQ's for 23 construction inspection services were due to the County 24 Clerk no later than April the 21st, 2017 at 2 p.m. It 25 is recommended that the selection review committee 27 1 consist of Commissioner Letz, Commissioner Moser. 2 County Auditor, County Engineer, and County Attorney. 3 County Engineer requests the Court receive 4 RFP's and RFQ's for administrative and construction 5 services for the Texas Development Board Project 10366, 6 Clean Water State Revolving Fund and Economically 7 Distressed Areas Program funded East Kerr County/Center 8 Point Wastewater Project and authorize a selection 9 review committee consisting of Commissioner Moser, 10 Commissioner Letz, County Auditor the County Engineer 11 and the County Attorney to select and rate the competing 12 respondents. This is in Precincts 2 and 3. 13 COMMISSIONER LETZ: Judge, we went through 14 and sorted them. We received one response for the 15 project management administration portion and that came 16 from GrantWorks. 17 And I believe we received 5 responses to the 18 RFQ for the inspection services, engineering inspection 19 services. I'm just going to read the names at this 20 point. H.R. Gray, a Haskell Company. It's for 21 construction inspection services. 22 JUDGE POLLARD: And where are they from? 23 COMMISSIONER LETZ: They are from Austin, 24 Texas. 25 JUDGE POLLARD: Okay. 28 1 COMMISSIONER LETZ: GrantWorks is also from 2 Austin, Texas. We received one from Freese and Nichols 3 from the San Antonio office for construction inspection 4 services. 5 (Pause.) 6 COMMISSIONER LETZ: They didn't want us to 7 get into this one too easy. All right, for construction 8 inspection services from Merrick & Company out of the 9 San Antonio office. Received one from CEC, Civil 10 Engineering Consultants out of San Antonio. We received 11 one for construction inspection services from Tetra Tech 12 out of their San Antonio office. 13 Judge, I make a motion that we accept all of 14 the submittals as read into the record and then 15 authorize the committee as designated to go through and 16 return with a recommendation. 17 COMMISSIONER MOSER: Second. 18 JUDGE POLLARD: All right, it's been moved 19 by Commissioner Letz, seconded by Commissioner Moser, 20 this is in regard to item 1.6 on the agenda, to receive 21 -- we have received all of the RFP's and RFQ's for both 22 administrative and construction inspection services for 23 the Texas Water Development Board project 10366, Clean 24 Water State Revolving Fund and Economically Distressed 25 Areas Program funded East Kerr County /Center Point 29 1 Wastewater Project, and authorize the selection review 2 committee to select and rate competing Respondent's, and 3 that review committee would be as recommended, it would 4 be by the two Commissioners whose precincts are affected 5 by that being Commissioner Letz and Moser, the County 6 Engineer, the County Attorney, and the County Auditor. 7 Now, is that a fair statement of the motion? 8 COMMISSIONER LETZ: Yes, Sir. 9 JUDGE POLLARD: All right. Any further 10 comments or questions? All right, there being none, 11 those in favor of the motion signify by raising your 12 right hands. It's four zero, unanimous. Thank you very 13 much. We'll go through that and may come back later 14 with recommendations. 15 COMMISSIONER LETZ: Probably at our next 16 meeting. 17 JUDGE POLLARD: At next Commissioners' 18 meeting. 19 All right, item 1.7 consider, discuss and 20 take appropriate action for the Court to approve a 21 concept plan for the Forever Ranch No. 2, Precinct 4. 22 MR. HASTINGS: Thank you. 23 JUDGE POLLARD: I didn't think anything went 24 on forever. 25 MR. HASTINGS: Mary Deanne Marino owns 43.34 30 1 acres off of Dowling Road and wishes to subdivide 2 creating a platted 5.01-acre lot and unplatted 3 36.33-acre tract. The lot would be served by a private 4 well and OSSF and it meets the minimum lot size; 5 however, would not meet the minimum lot frontage 6 requirement of 150 feet on a residential road, Dowling 7 Road. The frontage would be 33.45 feet on Dowling Road. 8 If this concept plan is approved by the Court the owner 9 would proceed to plat the lot as presented. 10 Like to note that although there's only 11 33.45 feet of frontage on the County maintained road, 12 they've got quite a bit of frontage on a private access 13 road, private access easement that goes along there from 14 their north -- on the west property line from the 15 northwest going -- or northeast going southwest, quite a 16 bit. 17 The County Engineer requests the Court 18 consider, discuss and take appropriate action for the 19 Court to approve the concept plan for Forever Ranch No. 20 2, Precinct 4. 21 COMMISSIONER REEVES: Mr. Hastings, that 22 road you indicated that's private is already in 23 existence, correct? 24 MR. HASTINGS: Yes, Sir, it is. 25 COMMISSIONER REEVES: Mr. Voelkel, I see 31 1 you're here on this? 2 JUDGE POLLARD: And there is an easement of 3 record? 4 MR. HASTINGS: Yes. 5 MR. LEE VOELKEL: Good morning. Lee 6 Voelkel. I'm here representing the Marino's who as 7 Charlie said wanted to try to sell this property. The 8 easement that we're referencing there was created back 9 in November of 1987, and it was used, I'm pretty sure 10 when they partitioned the Dowdy property there were four 11 or five large tracts. We think that easement was 12 created to access to the tracts to the east of this 13 tract. 14 I brought something, I used my Aggie 15 education this morning and did some coloring, I don't 16 know if it would help you guys. 17 MR. HASTINGS: Did you stay in the lines? 18 MR. LEE VOELKEL: I did. I don't know if 19 you can see it, but the orange here represents the 20 Forever Ranch. The green is an tract of land that was 21 14 acres that was sold by meets and bounds about three 22 or four years ago. I was involved by the way in the 23 Ferrara Ranch, not in the conveyance of the meets and 24 bounds. The pink represents the five acres that we're 25 talking about today that comes out to Dowling Road with 32 1 the very short frontage, but the easement on the side. 2 And then in the yellow would be the remainder of the 3 Marino property, which is about 17 acres remaining. 4 COMMISSIONER LETZ: So that long green 5 stretch is the easement? 6 MR. LEE VOELKEL: Only the east part of it. 7 The long stretch here was their access to Dowling Road, 8 I'm presuming. Again, I didn't do that. But when they 9 accessed Dowling Road they also kept an easement. Well, 10 that was the easement that was already there along the 11 east side of that panhandle. 12 COMMISSIONER LETZ: And it's a public 13 easement? 14 MR. LEE VOELKEL: No; private road easement. 15 Dowling Road we created and gave 60 foot of right-of-way 16 when we platted this as public. The one that goes to 17 the south, the one we're talking about, is a private 18 road easement. 19 JUDGE POLLARD: What's the width of it? 20 MR. LEE VOELKEL: 20 feet. And that was the 21 one that was created in '87. 22 COMMISSIONER MOSER: But they're platting it 23 on the other side to the west of it then that you are 24 saying -- what was your comment about the property on 25 the other side of the long panhandle? 33 1 MR. LEE VOELKEL: You talking about right 2 here on the green? 3 COMMISSIONER MOSER: On the other property. 4 Yeah, right there. 5 MR. LEE VOELKEL: This property is accessed 6 by Dowling Road and that's the public part of it. 7 COMMISSIONER REEVES: And down road is a 8 county road -- 9 MR. LEE VOELKEL: It's a county road 10 easement. 11 COMMISSIONER REEVES: -- meets all the 12 specifications and all of that. I'm just saying that 13 for the record. 14 Mr. Hastings, what is your feelings as 15 County Engineer on this? 16 MR. HASTINGS: I think it needs to be 17 allowed. I think the purpose -- the thing we gotta keep 18 in mind is that one of the reasons behind having a 19 specified width for frontage on a read is to help manage 20 driveways so that you don't have too many tied up. But 21 that also goes back to what is your traffic on that 22 particular road. This road is not a thru road, it's not 23 a collector road; it's a residential. It doesn't have 24 but 10, 20 vehicles a day on it. This is not going to 25 be an issue. 34 1 COMMISSIONER REEVES: One of the other 2 things I guess is we're trying to avoid flag lots, but 3 this strip is already in existence, it's not like it was 4 created if I understand it right. 5 MR. HASTINGS: It's already in existence. 6 COMMISSIONER REEVES: So it's not like -- 7 what we don't like the panhandle, if you would, this 8 one's already in existence, and it does have more than 9 the required frontage on another road -- 10 MR. HASTINGS: Yes. 11 COMMISSIONER REEVES: Which I understand 12 which is that easement which that has been the case on 13 some other lots that have been divided. Is that -- 14 MR. HASTINGS: That's correct. Several 15 hundred feet. 16 COMMISSIONER REEVES: Not here, but in -- 17 MR. HASTINGS: In others, yes. We've had 18 this. 19 COMMISSIONER REEVES: -- other precincts. 20 MR. HASTINGS: And the Commissioners like to 21 look at these on case by case basis, because you can't 22 write a rule that covers everything. 23 COMMISSIONER REEVES: And for the record, 24 that's why I suggested to Mr. Voelkel and to 25 Mr. Hastings before we proceed anymore that we bring a 35 1 concept of what is being proposed rather than get the 2 cart before the horse, and go ahead and have a plat 3 worked up and then it's not going to work, and so with 4 that said let's see, I'm sure Mr. Letz would have 5 something he would like to comment on. 6 COMMISSIONER LETZ: I'm just -- I'm still a 7 little confused. If they have the access on the other 8 easement, why are they even -- I see a point for the 9 easement out here. Is it wider than that if you add the 10 two together, or is it just a 20 foot easement? 11 MR. LEE VOELKEL: You talking about the 12 private road easement, Sir, that's only 20 feet wide. 13 And then of course it hits Dowling Road and -- 14 COMMISSIONER LETZ: Yeah. The frontage on 15 Dowling Road is -- that's fine. I agree with Charlie on 16 that part of it. I'm just looking at the width of it. 17 It's only 20 feet wide, it's just awful narrow for a 18 driveway. I don't see where's the other easement. I 19 mean I don't know that we -- I'm just concerned about a 20 20-foot wide driveway. 21 MR. LEE VOELKEL: I'm not sure what you mean 22 where is the other easement. 23 COMMISSIONER LETZ: Well, you're saying that 24 green is an easement. 25 MR. LEE VOELKEL: Part of the green; not the 36 1 whole green. The whole strip is their access to Dowling 2 Road. On the east side it's ten feet on their side and 3 ten feet on the remaining property, which would be the 4 total of 20 feet. 5 COMMISSIONER LETZ: It just seems awful 6 narrow. 7 COMMISSIONER BELEW: It is. I have a 8 question. Is it fenced on each side of that 20 foot 9 easement? 10 MR. LEE VOELKEL: No it's not. 11 COMMISSIONER BELEW: It's just open? 12 MR. LEE VOELKEL: It's open. 13 COMMISSIONER BELEW: So that could be 14 changed. 15 MR. LEE VOELKEL: We could certainly make it 16 wider, I would think. That would be something we could 17 certainly do. 18 COMMISSIONER LETZ: I'm just -- 19 JUDGE POLLARD: Can't turn a vehicle around 20 midway, a big trailer. 21 MR. HASTINGS: Just in case they need to put 22 fences up. 23 COMMISSIONER LETZ: It just seems narrow. I 24 mean maybe -- 25 COMMISSIONER BELEW: It is narrow. 37 1 COMMISSIONER REEVES: We couldn't go on to 2 the platted lot though that's already been approved. 3 Where would we go if we made it wider? 4 JUDGE POLLARD: But the 33 feet of frontage 5 on the public road is not being used as their driveway, 6 or is it? 7 MR. LEE VOELKEL: It is being used as their 8 driveway. 9 JUDGE POLLARD: So that's the main entrance 10 on the property? 11 MR. LEE VOELKEL: That's correct. 12 JUDGE POLLARD: So the back 20 feet is kind 13 of a supplementary backup easement, is that right? 14 COMMISSIONER REEVES: This whole 20 foot is 15 basically to serve for some other land when it was 16 partitioned with the family, down at the, I guess, at 17 the southern edge of it. 18 MR. LEE VOELKEL: That's correct. That was 19 my original comment that's an easement that was created 20 in '87 when they divided the Dowdy property into large 21 tracts or partitions. And that easement went and 22 provided access to the property to the east. 23 COMMISSIONER REEVES: And it's already 24 recorded and in existence. 25 MR. LEE VOEKLEK: That's correct. 38 1 COMMISSIONER REEVES: So I guess the only 2 way we could expand the width of that easement would be 3 to the portion that's fronting Dowling Road at this 4 portion. I doubt we could take more easement from it 5 shows here to be, McDermott. 6 MR. LEE VOELKEL: That's a good point, 7 Commissioner. And that's here represented in the green. 8 I think the easement on that side where the green is is 9 going to have to stay at ten feet. What we could do is 10 on the pink that we're going to create a lot increase 11 the easement on that side as wide as we can, all the way 12 up to Dowling Road and make that all easement, in 13 reference to what Mr. Letz is saying. 14 JUDGE POLLARD: How wide? 15 MR. LEE VOELKEL: We have 35 feet at Dowling 16 Road, and then down as it gets close to this little 17 angle in this property we have probably 30 feet there. 18 But if we have 30 feet there and 10 on the other side 19 that it would get us as close to 40 feet. 20 JUDGE POLLARD: That would be enough. 21 MR. LEE VOELKEL: We can certainly go to all 22 the way to that boundary line and give all the width 23 now, and we can also do that to the remainder of the 24 property. Enlarge that's easement all the way through. 25 COMMISSIONER MOSER: That would be the thing 39 1 to do. 2 JUDGE POLLARD: That would be the thing to 3 do. 4 MR. LEE VOELKEL: I don't think that would 5 be a problem. 6 COMMISSIONER REEVES: And I think that would 7 be practical, because for all purposes whoever may own 8 the tract in question would be using that 35 feet as 9 access anyway for there's. 10 MR. LEE VOELKEL: I believe you're correct, 11 yes, Sir. 12 COMMISSIONER REEVES: And in traffic. 13 COMMISSIONER LETZ: And McDermott has his 14 own road going down that strip. 15 MR. LEE VOELKEL: Yes, Sir, it's his 16 driveway. It is a little road, but it's his driveway 17 also. 18 COMMISSIONER LETZ: It looks pretty wide. 19 Maybe 60 feet, 50 feet. 20 COMMISSIONER BELEW: So if the easement 21 expands, does the property have to be replatted? 22 COMMISSIONER MOSER: They haven't platted it 23 yet. 24 COMMISSIONER BELEW: What I mean is it will 25 be different than the current plans. 40 1 JUDGE POLLARD: Yeah. 2 MR. LEE VOELKEL: Yeah. 3 COMMISSIONER BELEW: That's the only change, 4 so nothing's happened anyway so far. 5 MR. LEE VOELKEL: Right. We'll still be 6 coming forward with a plat. If we had ten acres we 7 wouldn't be here today; we could do it off that 8 easement, but since we're not ten we're here with five 9 with whatever easement you guys feel like is necessary. 10 I think that would be appropriate. 11 COMMISSIONER BELEW: Now it might not change 12 anything to plat it that way, because there's already a 13 road exists there, but it's the possibility of 14 expanding? 15 MR. LEE VOELKEL: Correct. If we have 16 anything in the future we've got more right-of-way and 17 that's good to look for. 18 JUDGE POLLARD: That's important, I think. 19 MR. LEE VOELKEL: I agree. 20 JUDGE POLLARD: I think that's the general 21 feeling that -- 22 COMMISSIONER MOSER: So how would you revise 23 the concept in words, Charlie? 24 MR. HASTINGS: I think if we had a motion to 25 approve the concept plan subject to making the access 41 1 easement wider. 2 COMMISSIONER MOSER: Like how wide? 3 MR. HASTINGS: If we specify how wide. 4 JUDGE POLLARD: For 35 feet for a distance 5 and then 30 feet for a distance, is that right? 6 MR. LEE VOELKEL: You know, in other words, 7 starting out the at top 30 feet, and then when we get to 8 30 it stays 30 as opposed to 10. Right now we have 10 9 so that would be a total of 40 once we're said and done 10 with our new plat, which I think is very helpful. 11 COMMISSIONER MOSER: So I so move. 12 JUDGE POLLARD: Is there a second? 13 COMMISSIONER BELEW: Second. 14 JUDGE POLLARD: All right. Been moved by -- 15 COMMISSIONER MOSER: Bob's Precinct. 16 COMMISSIONER REEVES: Yeah, I'm wanting to 17 know since I'm not making the motion, spell out how many 18 feet we're having in frontage, if you don't mind, 19 gentlemen for the record, so Mr. Voelkel will know. 20 MR. LEE VOELKEL: I believe it was 37, it's 21 on the plat here. 33.45 feet at Dowling Road. Quick 22 question I would have for you Commissioners, now that 23 we've got this concept plan would you like a preliminary 24 plat, or would you like us just to come back with a 25 final plat? 42 1 COMMISSIONER REEVES: I personally would 2 like it, because this is a little different. 3 MR. LEE VOELKEL: Uh-huh. That's why I 4 asked that. 5 COMMISSIONER REEVES: To see a preliminary 6 plat just to ensure, that way we don't get into final 7 plat approval and it's not what we were anticipating. 8 MR. LEE VOELKEL: That's a great idea and 9 that will confirm what we did on the preliminary plat 10 before we move forward. 11 COMMISSIONER REEVES: I would appreciate 12 that. 13 MR. LEE VOELKEL: Yes, Sir. 14 JUDGE POLLARD: It's been moved by 15 Commissioner Moser, seconded by Commissioner Belew to 16 approve item 1.7, and that is to approve the concept 17 plan for the Forever Ranch No. 2 located in Precinct 18 Number 4, subject however to a revision of the current 19 plan to provide for the widening of the access road. 20 Which road is that? 21 MR. LEE VOELKEL: It's just a private -- 22 JUDGE POLLARD: For a private easement for a 23 distance of -- well, for distance is about 35 feet and 24 the other distance that comes down to 30, is that 25 correct? 43 1 MR. LEE VOELKEL: That's correct. 2 JUDGE POLLARD: All right. Is that a proper 3 statement of the motion? 4 COMMISSIONER MOSER: Right. 5 JUDGE POLLARD: All right, is there any 6 further comment or question? There being none, those in 7 favor of the motion signify by raising your right hands. 8 MR. LEE VOELKEL: We'll bring it back. 9 COMMISSIONER MOSER: I'm glad the Aggies 10 still have their crayolas. 11 MR. HASTINGS: Upgraded to highlighters, 12 Sir. 13 JUDGE POLLARD: Item 1.8 Texas Department of 14 Agriculture summer feeding program interpretation by -- 15 not Roy. 16 MS. FIEDLER: I know. He's wanting me to do 17 all his work today, it's a Monday, right. I'd like to 18 bring up Sethya Chea, and I think y'all probably met her 19 already, but we just want to give you an update. She's 20 with the Texas Department of Ag the AmeriCorps VISTA 21 Program, and are y'all aware that she is living in our 22 copy room right now? But anyway, it's working out 23 great, she's a good one to have, glad she's here. But 24 she just wants to give you an update on what she's been 25 doing with the summer feeding program. 44 1 MS. CHEA: Good morning. Currently I'm 2 working on the food administration committee, and one of 3 our initiatives is to expand our summer feeding program, 4 and to also expand the summer feeding site, reaching 5 throughout the Kerr County young school district, and 6 basically the summer feeding program. It's just a 7 program that provide free food to children of 18 and 8 under throughout the summer, and all they have to do is 9 just come to the participating meal site, every school 10 district has one. 11 But I learned that in Hunt ISD they do not 12 have one this year because of the food the cafeteria 13 manager for some reason they quit, and some 14 circumstantial that I don't know, so they do not have 15 one. So currently I'm working closely with San Antonio 16 Food Bank and the Hunt ISD and the First Methodist 17 Church who establishes a feeding site, so we'll get in 18 Hunt community. So I'm here just basically just to give 19 you an update on what I'm doing and maybe asking for 20 support. By support, I mean just to promote program 21 maybe if we be able to put the program in place we'd 22 like to have some poster around throughout the County 23 maybe to promote the program. So to have kids come out 24 to the feeding site is free for every one. So -- and 25 yeah, that's it. 45 1 JUDGE POLLARD: Let's be clear, are you 2 asking for any funding? 3 MS. CHEA: Oh, no, no, no funding. It's 4 like -- it's a San Antonio Food Bank, they agree to be 5 the sponsor, so they provide everything, cover all the 6 costs, the training to the feeding site program. By 7 supporting, I mean just like I have like flier and 8 poster maybe I need to put up in the Commissioner Court 9 just to kind of promote and to the community give kind 10 of like you guys would be like the voice to the 11 community, because it's going to be -- it's going to be 12 a new program to Hunt community. 13 COMMISSIONER MOSER: How long has this been 14 in existence? 15 MS. CHEA: Oh, it's been for a while, for a 16 very long time. But this basically -- the program is 17 established USDA, but it's administrated by TDA. TDA 18 work with school district to provide appropriate summer 19 feeding program. The school district people to get a 20 refund through whatever the cost they do for the feeding 21 program. 22 JUDGE POLLARD: So the school does the 23 management program? 24 MS. CHEA: Yeah, the school district is the 25 sponsor and the feeding site for most of the -- most of 46 1 the -- yeah, for this program in the County. But for 2 Hunt -- it's for Hunt it's like different because the 3 cafeteria manager just quit and they don't have enough 4 volunteers, they do not have enough staff to work 5 throughout the summer, and they -- they cannot provide 6 the feeding site, so I'm trying to work with San Antonio 7 Food Bank and the school district to find a different 8 feeding site. Right now I've been talking to the First 9 United Methodist Church. They said they're willing to 10 host the feeding site as long as we have everything in 11 place, in line, so -- 12 COMMISSIONER REEVES: Is this similar to 13 what I read that Ingram is hosting one? 14 MS. CHEA: Yes, Ingram does. 15 COMMISSIONER REEVES: And so worst case 16 scenario even if Hunt doesn't get up and going there is 17 one available in Ingram? 18 MS. CHEA: In Ingram, yeah. 19 COMMISSIONER REEVES: I believe it's 20 breakfast and lunch. 21 MS. CHEA: It's breakfast and lunch. The 22 problem that we find is the challenge is the 23 transportation. Most parent work full-time, they cannot 24 bring kids to the Ingram feeding site. So if we be able 25 to have one in Hunt all the kids that live in Hunt be 47 1 able to walk to the church and get the food for free, 2 and so that's the idea. But I'm working very hard right 3 now. I just -- 4 COMMISSIONER MOSER: So you don't know how 5 long this has been in existence, this program? 6 MS. CHEA: Oh, it was -- I -- I'm not -- 7 yeah, I do not know for sure, because it's established 8 by USDA, it's a Federal, and then it's passed on to each 9 State to implement it. So in Texas it's administrated 10 by TDA, but I believe it's been for a while. 11 COMMISSIONER MOSER: So you are asking the 12 County just to endorse it or -- 13 MS. CHEA: Well, yeah. I guess just be a 14 voice to the community to let them know that there's a 15 program in place for kids to eat for free during the 16 summer, because not many people know about this program. 17 The school district does promote it, but they only 18 promote it within the school district. Sometime that 19 does not -- yeah. 20 COMMISSIONER REEVES: So you are just 21 wanting us to get the word out? 22 MS. CHEA: Yeah. And maybe if I have -- 23 yes. And maybe if I have like poster I could put it in 24 the Commissioner Court so when people walk in and they 25 see how there's a feeding site program going on and they 48 1 can call the number and they find out where all the 2 feeding site located at and everything. So yeah by 3 supporting means just that; I'm not asking for funding 4 or any time, or you know taking any time away from 5 your -- 6 COMMISSIONER LETZ: I think just asking if 7 they can put it on the County bulletin board outside. 8 MS. CHEA: Yeah. Just put it on the 9 bulletin board. 10 COMMISSIONER REEVES: And perhaps some 11 public announcements on local radio stations would help, 12 too. 13 COMMISSIONER BELEW: It can be arranged. 14 COMMISSIONER REEVES: Teach you to second a 15 motion -- 16 COMMISSIONER BELEW: I knew it was coming 17 back, I didn't know it was that soon. 18 COMMISSIONER LETZ: The local papers are 19 here, both the papers are here, and they can do an 20 article. 21 COMMISSIONER MOSER: I think you just 22 accomplished your mission. 23 MS. CHEA: Oh, thank you. Yeah, and I will 24 find out when this program started, and then I'll let 25 you know. I'm sorry, I'm just new and, yeah, trying to 49 1 get -- 2 COMMISSIONER BELEW: You did good. 3 COMMISSIONER REEVES: We appreciate your 4 work and what you're doing on this and welcome to Kerr 5 County. 6 MS. CHEA: Thank you. 7 COMMISSIONER LETZ: Thank you. 8 JUDGE POLLARD: Chinese. 9 MS. CHEA: Cambodian. 10 JUDGE POLLARD: Cambodian, okay. Thank you 11 very much. 12 Item 1.9 public health update from the 13 Department of State Health Services. Rebekah Patterson, 14 welcome. 15 MS. PATTERSON: Good morning. I have our 16 2016 annual reports, can I pass them out? 17 (Passing our reports.) 18 MS. PATTERSON: So my name is Rebekah 19 Patterson, I'm an RN. I work for the Texas Department 20 of State Health Services. So some of you may remember 21 me from last year giving our annual report. So with 22 public health what we do is we promote injury 23 prevention, disease prevention, and safety. And we do 24 that through -- we do that through terms of community 25 education, cooperation in the community. 50 1 I just want to hint on a couple of 2 highlights that my office has been doing in the 3 community. First of all, I want to talk about Zika. I 4 talked about Zika last year. It still poses a threat to 5 our expecting mothers. What Zika is is a virus that 6 affects babies, and it causes microcephaly. 7 Microcephaly is basically a small head in these babies 8 and it causes neurological damage, and can cause some 9 mental delays. So to avoid Zika what we need to do is 10 avoid mosquito bites and avoid the breeding of 11 mosquitos. To do that we can use mosquito spray, and we 12 can pour out any standing water. The warmer summer 13 season is fast approaching, we've had a lot of rain, so 14 there's gotta be a lot of standing water. What we can 15 do is just pour it out. Pour out bird baths. We can 16 use mosquito dunks that are found in stores for ponds 17 and other standing water that we can't pour out. And 18 then -- 19 JUDGE POLLARD: Cattle troughs and water 20 troughs. 21 MS. PATTERSON: Like water troughs. And 22 they're just a larvicide. So another thing that my 23 office did in 2016 is we held two car seat events. What 24 we do is we have a certified car seat tech who does 25 inspections of the car seat to make sure they're 51 1 properly installed and that the child is properly seated 2 in the car seat, and if the car seats a right fit. If 3 during the car seat inspection these car seats are found 4 to be ever recalled or if they've been in an accident 5 they will be replaced for free. 6 My office now is the certified car seat 7 inspection station, so if families are looking for a car 8 seat inspection station they just google car seat 9 inspection station Kerr County, and our office will pop 10 up. And they can make an appointment and of their car 11 seat inspected. 12 Another thing that my office has been 13 involved in is the Medicaid 1115 waiver project, and 14 that is a TB elimination project. We are currently 15 treating all the employees at the State Hospital that 16 are positive for tuberculosis. Also Peterson Community 17 Care and the Raphael Clinic are taking advantage of the 18 Medicaid 1115 waiver project and treating people in the 19 community for free for latent tuberculosis. TB is a 20 potentially eradicable disease. We may not see it in 21 our lifetime, but I guarantee you that Kerr County is 22 putting a huge dent in tuberculosis. 23 Angela kind of stole my thunder about the 24 Texas Mission of Mercy Project, but it was a huge deal. 25 Dental care is a huge need in our community, and it 52 1 becomes a public health issue when people don't have 2 access to low cost dental care, so like Angela said we 3 did see 445 patients. This was a two-year community 4 collaboration to put this event on. Hopefully we can 5 get on the list again to have a TMOM to come back in 6 another two years. We did over $281,000.00 worth of 7 dental work, so it was awesome. 8 At this point can I answer any questions 9 that you may have? 10 JUDGE POLLARD: These public health numbers, 11 is that by statewide, or is that region wide, or 12 countywide? 13 MS. PATTERSON: Which one are you looking 14 at? 15 JUDGE POLLARD: The front page of this. 16 MS. PATTERSON: This is for the region, for 17 Region 8. There's a map of Region 8 down here. So it's 18 coast to border, kind of central. 19 JUDGE POLLARD: I noticed that there were 20 101 animals tested positive for rabies in that region? 21 MS. PATTERSON: Yes. And in Kerr County 22 there were 35 rabies' investigations and 31 positive 23 animals in 2016. 24 JUDGE POLLARD: We have a big number in Kerr 25 County, but it's been determined that we are more 53 1 aggressive on testing than most other areas, and Ray's 2 doing a great job at that. 3 MR. GARCIA: Yes, Sir. I'll have to look at 4 those numbers again, that's different than what we have 5 but yes, Sir there's just more testing here. 6 JUDGE POLLARD: I'm sorry to break in, I 7 just wanted to make a point. I don't think we have more 8 rabid animals than anywhere else much, but we're more 9 aggressive in testing them. 10 MS. PATTERSON: But we have more reported 11 positives. But rabies vaccines for your pets are low 12 cost, I think they're 15 dollars or less, so it's 13 important to vaccinate your household animals. Don't 14 ever touch a downed bat. Ifs there is a skunk 15 especially out during the daytime around people that's 16 very unusual for a skunk, it's most likely rabid, so 17 stay away from these kind of things and that can help 18 prevent the spread of rabies. Are there any other 19 questions? 20 COMMISSIONER MOSER: No. We appreciate what 21 you do. 22 MS. PATTERSON: Okay. 23 JUDGE POLLARD: Thank you very much. 24 MS. PATTERSON: Thank you for having me, and 25 I will see you next year. 54 1 JUDGE POLLARD: All right, ten-minute break. 2 (Break.) 3 JUDGE POLLARD: All right, it's 10:17 -- 4 actually 10:18 a.m. and the Kerr County Commissioners' 5 Court is back in session, we're reconvening at this 6 time. 7 The next item on the agenda is item 1.10 8 consider, discuss and take appropriate action to approve 9 proclamation declaring April 30 to May 7, 2017, as soil 10 and water stewardship week. Deanna Pfeffer. All right, 11 is she here? Maybe she's still out in the hall. 12 MRS. BECKY BOLIN: Hall's empty. 13 JUDGE POLLARD: No esta aqui, okay. Anybody 14 want to speak on that? 15 COMMISSIONER REEVES: I'm just looking at 16 the backup at the small proclamation, looks pretty 17 straight forward. Whereas fertile soil and clean water 18 provide us with our daily sustenance, and whereas 19 effective conservation practices have helped provide us 20 a rich standard of living, and whereas our security 21 depends upon healthy soil and clean water, and whereas 22 stewardship calls for each person to help conserve these 23 precious resources. Therefore, I do proclaim April 30 24 to May 7, 2017 soil and water stewardship week. Signed 25 name, title and date. I can't argue with any of that 55 1 part. 2 JUDGE POLLARD: Is that a motion? 3 COMMISSIONER REEVES: I move to approve the 4 proclamation and authorize County Judge to sign. 5 COMMISSIONER LETZ: Second. 6 JUDGE POLLARD: Okay. And it's been moved 7 by Commissioner Reeves, seconded by Commissioner Letz, 8 to approve the Proclamation as submitted, and as read 9 into the record by Commissioner Reeves. Is there any 10 further discussion or comment? There being none, those 11 in favor of the motion signify by raising their right 12 hand. Thank you, that's unanimous. 13 All right, let's go on to item 1.11 14 consider, discuss and take appropriate action to sign 15 award letter for the hazard mitigation grant program 16 sub-grant awarded by the Texas Division of Emergency 17 Management, indicating Kerr County's acceptance of the 18 scope of the sub-award, ability to pay the state match 19 and acknowledgement of terms and conditions as outlined 20 in the March 30, 2017 letter from the Texas Department 21 of Public Safety. Commissioner Moser and Dub Thomas. 22 COMMISSIONER MOSER: Mr. Thomas. 23 JUDGE POLLARD: Howdy. 24 MR. THOMAS: How y'all? 25 JUDGE POLLARD: Okay. 56 1 MR. THOMAS: Our hazard mitigation grant was 2 approved, and what y'all have in front of you was a 3 packet. The money has been awarded to us to start work 4 on our hazard mitigation grant or action plan actually. 5 So what you have in front of you is basically the terms 6 and conditions of us being the sub-grantee for the 7 funds. 8 COMMISSIONER REEVES: Refresh my memory, 9 Dub. This was a grant we applied for; it's not -- it's 10 to develop the plans -- 11 MR. THOMAS: That's correct. 12 COMMISSIONER REEVES: -- and there was other 13 governmental entities including the school district and 14 City. 15 MR. THOMAS: Yes, Sir. What happened was 16 this is the plan to replace one that the COG did -- 17 AACOG did about five years ago. So we had ten entities 18 or ten jurisdictions that are in with this plan, there's 19 Kerr County, Kerrville, City of Ingram, Tivy High or 20 Kerrville Independent School District, Hunt Independent 21 School District, Ingram ISD, UGRA, Schreiner University 22 and Sid Peterson. 23 COMMISSIONER REEVES: And of the local share 24 what's the cost going to be to Kerr County? 25 COMMISSIONER MOSER: $35,308.00. 57 1 COMMISSIONER REEVES: Is that it? I thought 2 that was the total. I thought that was -- 3 MR. THOMAS: Well, the local share cost is 4 $35,308.00. Originally it was like 38 thousand, so each 5 of the jurisdictions was going to have to put up 38 6 hundred dollars. Now it's about $3,530.00. 7 COMMISSIONER REEVES: Okay. 8 COMMISSIONER MOSER: Yeah, correct. That's 9 just total. 10 COMMISSIONER REEVES: The total is 35 and 11 then -- 12 MR. THOMAS: Yeah. It's a 75/25 split, and 13 the ten jurisdictions are splitting up the 25 percent. 14 COMMISSIONER REEVES: Equally. 15 MR. THOMAS: Yes, Sir. 16 COMMISSIONER REEVES: And where would we 17 find this? Do we have it budgeted, Miss Auditor? 18 MRS. DOSS: Yes, we do. It's budgeted as a 19 transfer out of the general fund, and then it will go 20 into this special revenue fund. 21 COMMISSIONER MOSER: And all parties have 22 signed up to it? 23 MR. THOMAS: Yes, Sir. We've got ten 24 interlocal agreements. 25 COMMISSIONER MOSER: Okay. Good enough. 58 1 JUDGE POLLARD: Is there a motion? 2 COMMISSIONER MOSER: I move for approval. 3 COMMISSIONER REEVES: Second. 4 MR. THOMAS: Thank y'all. 5 JUDGE POLLARD: All right, been moved by 6 Commissioner Moser, seconded by Commissioner Reeves to 7 approve and accept the sub-award which acknowledges the 8 state match and our contribution to it, being 35 9 thousand -- and what's the figure? 10 COMMISSIONER MOSER: No. Our contribution 11 is 3,500. 12 JUDGE POLLARD: All right. Three thousand, 13 okay. And all these subject to the terms and conditions 14 set forth in the March 30, 2017 letter from the Texas 15 Department of Public Safety. Is that a fair statement 16 of the motion? 17 COMMISSIONER REEVES: Have you looked at it, 18 Counselor? 19 MRS. STEBBINS: Yes, Sir. 20 JUDGE POLLARD: All right. Any further 21 questions or comments? If not, those in favor of the 22 motion signify by raising their right hands. It's four 23 zero, unanimous. 24 COMMISSIONER MOSER: I need to thank Dub. 25 That was a lot of work on his part corralling all those 59 1 entities. 2 MR. THOMAS: Well, it's good for the whole 3 community, it brings all the entities in the community, 4 so this will be a good plan. 5 COMMISSIONER MOSER: Thank you, Dub. 6 MR. THOMAS: Thank y'all. 7 JUDGE POLLARD: All right. Item 1.12 8 consider, discuss and take appropriate action to renew 9 ACA Reporting and Tracking Service Program Agreement 10 between Texas Association of Counties and Kerr County, I 11 guess -- 12 MRS. LANTZ: Good morning, Commissioners, 13 Judge. 14 JUDGE POLLARD: -- and have the County Judge 15 to sign same. 16 MRS. LANTZ: This is our renewal for the 17 confirmation program where we have to report all of our 18 wages for all the employees to make sure they're 19 eligible for health care. So this system tracts 20 everything and we submit it to TAC and they provide the 21 1094-C and 95-C forms, which gets sent out to the 22 employees every year, and the County Attorney has 23 reviewed the contract and this is just the renewal of 24 what we have in place right now. 25 JUDGE POLLARD: Is there a motion? 60 1 COMMISSIONER LETZ: Move for approval. 2 COMMISSIONER BELEW: Second. 3 JUDGE POLLARD: Been moved by Commissioner 4 Letz, seconded by Commissioner Reeves to approve the 5 item 1.12 on the agenda, and that is to renew the ACA 6 reporting and tracking service program agreement between 7 the Texas Association of Counties and Kerr County, and 8 authorize the County Judge to sign same. Any further 9 comments or questions? There being none, those in 10 favor of the motion signify by raising your right hands. 11 It's four zero, unanimous. Thank you very much. 12 Item 1.13 consider, discuss and take 13 appropriate action regarding the nomination of a Board 14 Member to the Kerr Central Appraisal District to 15 complete an unexpired term. Commissioner Reeves. 16 COMMISSIONER REEVES: Yes, Sir. And this is 17 as much information as anything and just some comments. 18 As you know there's five members on the Kerr Central 19 Appraisal District Board of Directors as well as one 20 non-voting ex officio member, which is our County Tax 21 Collector. We've historically allocated the majority of 22 our votes to our own representative, which is 23 Mr. Charles Lewis, but we usually have more votes than 24 we need to ensure one person is on the Board, and the 25 rest of them have been allocated to the outlying school 61 1 districts, Hunt, Ingram, Divide, Center Point, or for 2 equal representation KISD has two members, the City of 3 Kerrville one that they -- and then that they nominate, 4 and then ourselves. And recently -- 5 JUDGE POLLARD: Nominate one Mr. Lewis. 6 COMMISSIONER REEVES: But we do support with 7 our other votes for -- recently Mr. Jack Parks from 8 Hunt, and he was original nominated by Hunt ISD, passed 9 away creating a vacancy, and I would just like to state 10 that the vacancy will now be filled by the Board of 11 Directors of KCAD. And I'd like just to be of record 12 that we would like it -- the continuation of a member 13 from Hunt or Ingram or Center Point School District to 14 ensure that it goes on, that there's equal 15 representation, and that's -- I did not put this on to 16 nominate anybody, but just to support their choice that 17 they may nominate in the future, because I feel it's 18 important. I believe you served on a board like this 19 before haven't you, Mr. -- 20 COMMISSIONER LETZ: Yes, Sir. 21 COMMISSIONER REEVES: And so have I said 22 anything that got out of bounds? 23 COMMISSIONER LETZ: I think it's good. I 24 think it's very important to have all the entities 25 represented and then we usually work with all the other 62 1 entities, taxing entities and the County. And in the 2 way in my mind should be down in those local districts, 3 or the rural school districts for them to get a 4 representative through the rest of the members allocate 5 some of their votes. 6 JUDGE POLLARD: So this is just advisory, or 7 is there a motion -- 8 COMMISSIONER REEVES: With that just a 9 statement on my part that I would like to see the 10 continual representation the way it has been with one of 11 the outlying, and to support what the school districts 12 and such. 13 COMMISSIONER BELEW: Has there been any 14 question about changing the policy? 15 COMMISSIONER REEVES: Well, it's not really 16 a policy. It's set by the Property Tax Code how the 17 representation is in there; it's not just a local 18 policy. And there has not been any, but I just wanted 19 to -- we recently -- there was recently a vacancy with 20 the KISD member and you know we didn't even put it on 21 the agenda with that, because, you know, they have their 22 own representatives. But as Commissioner Letz said it's 23 important for the small ISD's to maintain, and I believe 24 visiting that they are working on a nominee. 25 JUDGE POLLARD: So you are not proposing a 63 1 motion on this? 2 COMMISSIONER REEVES: No. I just wanted it 3 on the record in support and especially for our small 4 ISD's. 5 COMMISSIONER LETZ: Is it a good idea to 6 send them a letter saying that they encourage them or -- 7 COMMISSIONER REEVES: I don't mind sending 8 them one if the Court so directs me and we want to go 9 ahead and make it as a motion that would be fine. 10 COMMISSIONER LETZ: Yeah, I make a motion to 11 authorize Commissioner Reeves to -- or request 12 Commissioner Reeves write a letter to the Board of 13 directors at the appraisal district requesting that the 14 vacancy be filled by a member of the rural school 15 districts within Kerr County. 16 COMMISSIONER BELEW: I second that. 17 JUDGE POLLARD: All right, been moved by 18 Commissioner Letz, second by Commissioner Belew to 19 authorize Commissioner Reeves to write a letter to the 20 appraisal district and other interested parties 21 supporting the nomination of -- the continued nomination 22 of a party from the rural schools, and that will include 23 this vacancy created in the Hunt ISD, is that correct? 24 COMMISSIONER REEVES: That's correct. 25 JUDGE POLLARD: Is that a good fair 64 1 statement of the motion? 2 COMMISSIONER REEVES: Uh-huh. 3 JUDGE POLLARD: If there's no further 4 comment, is there? If there's none then those in favor 5 of the motion signify by raising their right hand. It's 6 four zero, unanimous. Thank you. 7 Item 1.14 consider, discuss and take 8 appropriate action to request unclaimed capital credits 9 received from Electric Cooperative pursuant to Section 10 74.602 of the Texas Property Code, and from the Texas 11 Comptroller of Public Accounts, and authorize the County 12 Judge to sign the request forms. Brenda Doss. 13 MRS. DOSS: Good morning. This is a request 14 that we file every year. It is asking for our share of 15 the unclaimed capital credits. Electric Cooperative 16 that have lost contact with the previous customer 17 sometimes report capital credits to the Comptroller's 18 received as unclaimed property. Texas law allows 19 counties to claim a portion of these unclaimed capital 20 credits originated from their County and use them for 21 specific programs. And this is just a request that we 22 file every year to get our portion of the unclaimed 23 capital credits. 24 COMMISSIONER LETZ: Move for approval and 25 authorize the County Judge to sign it. 65 1 COMMISSIONER REEVES: Second. 2 JUDGE POLLARD: Been moved by Commissioner 3 Letz, seconded by Commissioner Reeves to elect to 4 receive from the electric cooperative pursuant to 5 section 74.602 of the Texas Property Code, those funds 6 to come from the Texas Comptroller's Public Accounts, 7 those funds that the counties are authorized to claim as 8 part of the unclaimed capital credits, and authorize the 9 County Judge to sign same. Is that a fair statement of 10 the motion? 11 COMMISSIONER REEVES: Yes, yes. 12 JUDGE POLLARD: Any further comment or 13 questions? 14 COMMISSIONER MOSER: I got a question, 15 Brenda. How much did we receive last year from that? 16 MRS. DOSS: Last year we received 39 17 thousand dollars, which was really unusual. In past 18 years, it varies between two to eight thousand. 19 COMMISSIONER MOSER: Okay. Thank you. 20 JUDGE POLLARD: This happens when people put 21 up deposits with these utility companies and the 22 deposits are never claimed after a certain period of 23 time, not used anymore. 24 COMMISSIONER REEVES: And also, I'm assuming 25 it's from the electric coops? 66 1 MRS. DOSS: Yes, Sir. 2 COMMISSIONER REEVES: And they even you get 3 credits back from them on an annual basis. I know it 4 shows up on our electric bill, so I'm sure some retiring 5 have past usage. 6 JUDGE POLLARD: I run into it a lot on 7 settling estates. Usually there's capital credits in 8 them. Sometimes in divorces. Okay, do you want to 9 proceed with that then? 10 COMMISSIONER LETZ: Yeah. 11 JUDGE POLLARD: All right. Is there a 12 motion on the floor? 13 COMMISSIONER LETZ: Right. 14 JUDGE POLLARD: Those in favor of the motion 15 signify by raising their right hands. It's 4 zero, 16 unanimous. Thank you. 17 Item 1.15 presentation regarding Kerr County 18 Memorial Day event. Maggie Baker. 19 MS. BAKER: Good morning. 20 COMMISSIONER MOSER: Good morning, Maggie. 21 MS. BAKER: This is just to inform and get 22 the okay about a memorial event again this year. We're 23 going to be celebrating on Monday, May 29th at 12 24 o'clock noon. It's going to be down here at our war 25 memorial monument and military benches. 67 1 JUDGE POLLARD: Maggie, you have a really 2 soft voice, and pull the microphone back. Some of us 3 old guys up here and don't hear very well. So help us 4 out, okay. 5 MS. BAKER: Okay. 6 COMMISSIONER MOSER: Some of us aren't. 7 JUDGE POLLARD: You're exempting yourself? 8 COMMISSIONER MOSER: Right. 9 JUDGE POLLARD: Well, you're wrong. Go 10 ahead. 11 MS. BAKER: Okay. And then we're asking 12 anyone who's a participant in this event to be here at 13 11 o'clock. 14 JUDGE POLLARD: Is that mike on? Now it is. 15 MS. BAKER: Is it? Okay. Oh, my gosh. 16 JUDGE POLLARD: I'm sorry to interrupt. 17 MS. BAKER: That's okay. 18 JUDGE POLLARD: Because it didn't seem to 19 help. 20 MS. BAKER: Sorry about that. Okay, and we 21 have several speakers. This year we're going to have 22 Kerr County Judge Pollard, and -- 23 COMMISSIONER BELEW: That's the part he 24 wanted to hear. 25 JUDGE POLLARD: You're welcome to take my 68 1 place this year if you want to. 2 COMMISSIONER BELEW: No. 3 JUDGE POLLARD: In which event we'll put 4 your name up there. 5 MS. BAKER: Our Kerrville VA Administrator 6 Miss Kim Hoge, and our City of Kerrville Mayor Bonnie 7 White. We're going to have military music, our Hill 8 Country Honor and Color Guards. We're going to have had 9 the laying of the wreaths on the steps of the war 10 memorial monument, and this year we've asked Mr. Alan 11 Hill to do the presentation for that. We have other 12 minor items we need to take care of, but they're just 13 minor things. 14 This year if it rains or if there's flooding 15 we're going to be transferring everything to the 16 Kerrville VA medical Center's auditorium, which is 17 located in the education building. And I can print up a 18 map for everyone, you know, just in case you're not 19 familiar with it. And we'll have -- 20 JUDGE POLLARD: That's where I'll have to 21 give that talk? 22 COMMISSIONER LETZ: If it rains. 23 JUDGE POLLARD: Oh, if it rains, okay. 24 MS. BAKER: We're still going to have it. 25 JUDGE POLLARD: Go ahead. 69 1 MS. BAKER: And we're going to have someone 2 located here at the courthouse just in case not everyone 3 got the information about changing in case it does 4 flood. And I'll just be letting everyone know that 5 we'll be at the VA. And we also are getting all the 6 information to newspapers and the radio stations, and 7 hopefully it'll be a really good event this year. 8 COMMISSIONER MOSER: Good deal, thank you. 9 You do a lot of work on that. Thank you, Maggie. 10 MS. BAKER: I enjoy it. 11 JUDGE POLLARD: Thank you, Maggie. 12 COMMISSIONER REEVES: Looking forward to it. 13 MS. BAKER: Thank you. 14 JUDGE POLLARD: This one particular event 15 has special importance to me, because I have an older 16 brother that was killed in the Korean Conflict and is on 17 the war memorial out there, so I'm pleased to be able to 18 talk, and that's very important to me. 19 Okay, let's go on to the next item 1.16, 20 which was timed to be at 10:30, consider, discuss and 21 take appropriate action to approve agreement for 22 information technology products and services between 23 Kerr County and KoFile for Vanguard Land and Vitals 24 Software for the County Clerk's office, to be paid for 25 out of dedicated funds, and authorize the County Judge 70 1 to sign same. Becky Bolin. 2 MRS. BECKY BOLIN: I'm back. 3 JUDGE POLLARD: And support staff. 4 MRS. BECKY BOLIN: Yes. I know that Mr. 5 Voelkel would like to say a few things on this, so I'm 6 going to let him start out. And I also have 7 representatives from KoFile, if you have any questions. 8 JUDGE POLLARD: All right, Mr. Voelkel. 9 MR. DON VOELKEL: Don Voelkel, Kerrville, 10 Texas. 11 JUDGE POLLARD: Father of -- is it father? 12 MR. DON VOELKEL: Uncle. 13 JUDGE POLLARD: Uncle of the candidate for 14 Kerrville City Council. 15 MR. DON VOELKEL: Yes. That's not why I'm 16 here though. 17 JUDGE POLLARD: I know. But I just -- I 18 just wanted to connect, are you are related. Okay, go 19 ahead. 20 MR. DON VOELKEL: Back in 2012 with another 21 prior clerk, we brought -- Lee and I both have brought 22 concerns about the way things are getting recorded. The 23 way they are now, the way she implemented the documents 24 just have one -- like on the first page it's says like 25 17-4518. That's the only page that has any number on 71 1 it. You don't know if there's two pages, five pages. I 2 took this to Jeanette, and this is the exact deed that I 3 took to her in 2012. They have the same thing, they 4 have their number, recording number, 2012-number, page 1 5 of 7, 2 of 7, 3 of 7, so you know how many pages there 6 are. And I told her that -- and I don't think it was 7 just me, there are a lot of other people that use these 8 documents, title companies, other surveyors, lawyers. 9 JUDGE POLLARD: You bet. 10 MR. DON VOELKEL: And I don't think that's 11 doing anybody a service with just one number on the 12 first page and not knowing how many pages. And I also 13 told her that online documents, they had a thing called 14 eDoc that you can go online and retrieve these 15 documents. Well they print out a thing printed 16 unofficial across it. And the volume starts at mid 17 900's. The first -- from A, Volume A, all the way up to 18 960 aren't online. And the reason it should be is I did 19 a job in Bexar County everything I needed, patent 20 surveys, plats, deeds, were online; here they're not. 21 And it keeps me from having to go bother somebody at the 22 courthouse saying hey I need to get some copies. And 23 the way that I understand what Becky has now is it's 24 going to have page numbers on the documents, and 25 everything will be online, and I think that's a service 72 1 that -- and I think it's a disservice not having the 2 page number and just having the one page. You don't 3 know if you have a document, you don't know if you have 4 the whole document or not. 5 JUDGE POLLARD: Is it still going to be 6 unofficial across it or not? 7 MRS. BECKY BOLIN: No. 8 JUDGE POLLARD: That obliterates some of the 9 language in there, and I use those documents a lot and 10 online, and sometimes you can't read part of them 11 because of that unofficial across this there, and I 12 support that. 13 MR. DON VOELKEL: And I just want y'all to 14 know that my brother and I, Lee and I both talked to 15 title companies and lawyers and other surveyors, 16 everybody's in agreement that this needs to change. And 17 so if we can implement it with what she's doing, I 18 strongly -- Lee and I both strongly agree with her it 19 needs to get done. 20 JUDGE POLLARD: Thank you, Don. 21 COMMISSIONER LETZ: Becky, will this go back 22 and do all the historical, or is it only going forward? 23 MRS. BECKY BOLIN: No, it will be 24 everything. 25 COMMISSIONER LETZ: Everything, it'll go 73 1 back for all those records in your office? 2 MRS. BECKY BOLIN: Yes. 3 JUDGE POLLARD: Wow, you just punch a button 4 to get that done? 5 MRS. BECKY BOLIN: Well, with the 6 preservation process going on they're imaging those 7 records already, so those will be uploaded into the new 8 system. 9 JUDGE POLLARD: All right, that's great. 10 COMMISSIONER BELEW: So they just scanning 11 the old documents? Just a scan, or is it something 12 else? 13 MR. FOUSTO: May I join you? 14 MRS. BECKY BOLIN: Yes. 15 MR. FOUSTO: Good morning, Your Honor. Good 16 morning, Commissioners. So first -- 17 JUDGE POLLARD: Identify yourself. 18 MR. FOUSTO: Forgive me. So I'm Scott 19 Fousto, and I represent KoFile Technologies. And if I 20 might add, Your Honor, I have two of my associates Wes 21 Milam, our sales manager for systems, and also Catherine 22 Drolet as well, too. 23 JUDGE POLLARD: And what's her title? 24 MR. FOUSTO: Catherine is an account 25 representative, specifically for Becky's office. And 74 1 she's been predominantly involved with the restoration 2 and preservation of the historical records in Becky's 3 office as well. 4 JUDGE POLLARD: Thank you. Go ahead. 5 MR. FOUSTO: So if I might first say before 6 addressing the Commissioners questions, thank you, Mr. 7 Voelkel for your input, and with regards to your 8 experience in Bexar County that's also one of our 9 clients as well, too. 10 And with regards to the historical records, 11 we will take everything that's currently electronic from 12 the systems that are being utilized, convert them and 13 make them available in the system that we propose to 14 provide to Becky's office. But in addition to that 15 Becky has us involved in a four-year contract for 16 restoration and preservation of other historical 17 records. And as we complete those projects, in addition 18 to restoring them and preserving them, we're also 19 imaging them and those images will be delivered into the 20 system as well. 21 COMMISSIONER BELEW: So will it be two 22 things, will it be a scanned document plus some 23 summation of it, or is it just a scanned document? In 24 other words is there any way to manipulate it, or is it 25 a scanned document? 75 1 MR. FOUSTO: It's a scanned instrument 2 accompanied by index information to be able to search 3 for that instrument, but going a step further one of the 4 features that makes our system unique is that we will 5 also OCR every single document, so that not only will 6 the public be able to search the indexes but they'll be 7 able to search the text of the body of the documents as 8 well, too. 9 JUDGE POLLARD: So that means if tied in to 10 another deed being the same property described in the 11 deed, prior deed, from so and so to so and so dated 12 whatever date of record and volume and page, that's 13 going to index it from that standpoint as well? 14 MR. FOUSTO: It will OCR the entire 15 instrument which in essence is a way of saying that it's 16 indexed because -- 17 COMMISSIONER MOSER: What's OCR? 18 MR. FOUSTO: OCR is -- thank you, 19 Commissioner. It's optimal character recognition, which 20 means it takes the image and turns it into text so that 21 in essence one could say that it all becomes part of an 22 index. But I want to distinguish that from what the 23 clerk is obligated to statutorily to index so you'll be 24 able to search that information, and if that information 25 contains what you're looking for, your question, you can 76 1 find it that way; if not you'll be able to find it in 2 the body of the document. 3 JUDGE POLLARD: All right. 4 COMMISSIONER BELEW: That's good. So you 5 can word search it. 6 MR. FOUSTO: Yes, Sir, correct. The 7 contract is a five-year contract based on a monthly fee 8 of $5,144.06 per month, it's all inclusive. And I might 9 add that both the County Attorney and the County Clerk 10 have reviewed the contract and requested changes, which 11 we agreed to, and it has been approved by all parties, 12 awaiting the final judgment of the Court. 13 COMMISSIONER MOSER: This is paid for out of 14 dedicated funds. 15 MRS. DOSS: Yes. Becky has a fund called 16 records archive that she collects County Clerk fees, and 17 that's where it would be paid from. 18 COMMISSIONER MOSER: Okay, thank you. 19 JUDGE POLLARD: So part of the fees when we 20 pay you when we buy something over there it pays for 21 this project. 22 MR. FOUSTO: Yes, Sir. 23 JUDGE POLLARD: And it's accumulated, you 24 got plenty in there to pay this? 25 MRS. BECKY BOLIN: Yes, Sir. 77 1 JUDGE POLLARD: This is a real good program, 2 I like it. I've gone over it and reviewed it with Becky 3 and these people pretty extensively, and I agree with 4 the Voelkel's on it, it's a good one. 5 COMMISSIONER REEVES: I think Mrs. Grinstead 6 has a comment. 7 MRS. GRINSTEAD: And just for what it's 8 worth i went to their presentation a few months ago. 9 And Laserfiche is not user friendly at all; this is 10 extremely user friendly. There's many times I'm looking 11 for court orders and if I don't know the date or the 12 exact title of the court order, it can take hours to 13 find. Just because of that OCR, I can just put in the 14 main idea and it pulls it all up. Very easy to use. 15 MR. FOUSTO: Forgive me, my assistant sales 16 manager, I got your title correct, asked me to also 17 mention we'll be converting the Laserfiche information 18 and importing it into so it'll all be in one system. 19 COMMISSIONER MOSER: Good deal. 20 MR. MILAM: Which impacts your 21 Commissioners' Court records being held in Laserfiche. 22 JUDGE POLLARD: Okay. 23 COMMISSIONER REEVES: Mrs. Bolin, this is 24 the same one we looked at several months ago. 25 MRS. BECKY BOLIN: Yes, Sir. 78 1 COMMISSIONER REEVES: And you met with the 2 Judge and I afterwards about some concerns that the IT 3 department had, it's still going to be your records, 4 you're still going to be responsible for them as the 5 elected official? 6 MRS. BECKY BOLIN: Right. 7 COMMISSIONER REEVES: And do you feel this 8 is in the best interest of your office and the citizens 9 to have this type of system? 10 MRS. BECKY BOLIN: I do, yes. 11 COMMISSIONER REEVES: Okay, that's all I 12 have to ask. 13 JUDGE POLLARD: Is there a motion? Thank 14 y'all very much. 15 COMMISSIONER BELEW: I'll make a motion. 16 JUDGE POLLARD: What are you motioning? 17 COMMISSIONER BELEW: That we accept and 18 approve, and get the system. I can read it all if you 19 want me to. 20 JUDGE POLLARD: No, that's all right. 21 COMMISSIONER MOSER: The agenda item. 22 JUDGE POLLARD: The agenda item 1.16. 23 COMMISSIONER BELEW: Agenda item 1.16. 24 COMMISSIONER LETZ: Second. 25 JUDGE POLLARD: Been moved by Commissioner 79 1 Belew, seconded by Commissioner Letz to approve item 2 1.16 on the agenda, and that is to approve the agreement 3 for information technology products and services between 4 Kerr County and KoFile for Vanguard Land and Vitals 5 Software for the County Clerk's office, to be paid for 6 out of dedicated funds, and adequate funds are there, 7 and authorize the County Judge to sign the contract. 8 Any further comment or questions? 9 COMMISSIONER REEVES: County Attorney has 10 reviewed and okayed it? 11 MRS. STEBBINS: Yes, Sir. 12 JUDGE POLLARD: Yeah, she's already given me 13 the high sign. High flip of her eyes as she calls it. 14 COMMISSIONER REEVES: Just going to verify 15 on the record, Judge. 16 COMMISSIONER BELEW: He always does. 17 COMMISSIONER LETZ: Probably oughta put in 18 comes from the record archival funds? 19 MRS. DOSS: Yes, Sir. 20 COMMISSIONER LETZ: That is the dedicated 21 fund we're referring to. 22 JUDGE POLLARD: All right, any further 23 comment or question? All right, if not those in favor 24 signify by raising your right hand. It's four zero, 25 unanimous. Congratulations, Becky. 80 1 MRS. BECKY BOLIN: Thank you. 2 MR. FOUSTO: Thank you, Your Honor. Thank 3 you, Commissioners for getting your business, we 4 appreciate it. 5 JUDGE POLLARD: Item 1.17 consider, discuss 6 and take appropriate action on designation of the Health 7 Service Authority for the Juvenile Detention Facility. 8 This may include the approval of the contract for 9 provision of medical services for the Juvenile Detention 10 Facility. And to authorize the County Judge to sign the 11 same as needed. Now, do you want to do this in open 12 session or -- 13 MR. DAVIS: I think we can start it in open 14 session, Your Honor. 15 JUDGE POLLARD: All right, Mr. Davis. 16 MR. DAVIS: A week ago today I received the 17 resignation from Nurse Edwards that had been the nurse 18 at the Juvenile Detention Facility. She is leaving, and 19 we need to replace her, with -- as the Texas 20 Administrative Code, the standard states is the Health 21 Service Authority. Basically the way that it operates 22 is the nurse goes to the facilities and checks on the 23 kids, she authorizes staff to dispense medications. In 24 the meantime we have a significant medical need or a 25 child has a medical request, that medical request goes 81 1 to the Health Service Authority. We had a very, very 2 good deal, and then I think that the Sheriff will tell 3 you that -- 4 JUDGE POLLARD: Let me understand, Jason. 5 This nurse is leaving, and because of that that's 6 triggered this. 7 MR. DAVIS: We have to replace her. I'm 8 sorry if I didn't make that clear. 9 JUDGE POLLARD: And that's what you mean by 10 designation hit of that Health Service Authority -- 11 MR. DAVIS: That's correct. 12 JUDGE POLLARD: -- to replace her? 13 MR. DAVIS: That's correct. 14 JUDGE POLLARD: All right, do you have 15 applicants for it or you going to have to get them in 16 the future or what? 17 MR. DAVIS: It's not a matter of applicants; 18 it's finding someone that's willing to do it and 19 appropriate. 20 JUDGE POLLARD: And you don't have any 21 currently? 22 MR. DAVIS: I have four entities with which 23 I'm having conversations. I had a conversation -- the 24 best group that we would like to be able to provide this 25 service is the group that the Sheriff uses for the jail. 82 1 Not only are they already somebody who the County is 2 familiar with them, but they work adult facilities 3 nationwide and juvenile facilities nationwide. 4 JUDGE POLLARD: What's the name of that one? 5 MR. DAVIS: Corrections Care. 6 SHERIFF HIERHOLZER: Correctional Care. 7 MR. DAVIS: Correctional Care. And I've 8 been speaking with them, they're willing to do it but 9 they say they don't have the availability to do it until 10 November. Which we have basically until the end of the 11 week to find someone to approve and designate as Health 12 Service Authority. 13 COMMISSIONER BELEW: Okay, I have a 14 question. Does this have to be, Jason, an individual or 15 just a contract? 16 MR. DAVIS: There is not a contract per se 17 required. What is required by the standard is that the 18 facility designates -- not the facility, the 19 Commissioners' Court designates a Health Service 20 Authority is the terminology that's used. 21 COMMISSIONER BELEW: So in other words what 22 I'm asking is is that an individual of record for -- 23 JUDGE POLLARD: Or is it just that 24 corrections whatever that the Sheriff said? 25 MR. DAVIS: It would have to be -- the 83 1 standard states that it will be a -- the Health Service 2 Authority shall be a physician, physician's assistant, 3 registered nurse, nurse practitioner, health 4 administrator or medical entity. If we had a rotation 5 of a group, yes, but we will have to designate one 6 person or a group or entity that would approve our 7 policies, train the staff, and would be our on-call for 8 for all medical needs. 9 Currently I've got three entities that I'm 10 having conversations with, and a fourth that I'm 11 attempting to have conversations with. The three being 12 the new Neighbors Facility here in town, health care 13 facility. Family Practice I've reached out to, I 14 haven't received a response yet. Peterson Regional, I 15 got off the phone with, was actually on the phone 16 outside earlier speaking with them, they are interested. 17 They would be a very good option as well, especially 18 working through their clinic. And I'm going to e-mail 19 them when I leave here. There are standards to see if 20 it's something they would be interested in trying to get 21 the ball rolling there. I'm trying to work multiple 22 avenues hoping that something comes through. 23 As of right now -- I had hoped to bring a 24 contract or an agreement or something before this Court 25 today. I do not have that. 84 1 COMMISSIONER MOSER: So we don't need to 2 take any action. 3 MR. DAVIS: They'll be no action taken today 4 because I don't have anything to give you. 5 COMMISSIONER REEVES: When do you 6 anticipate? 7 MR. DAVIS: We've got to have something in 8 place by Friday. 9 JUDGE POLLARD: So who makes the decision as 10 to which one, you? And then you come to the Court with 11 a recommendation for us to authorize that, or do you 12 present everybody interested in it, and the Court hears 13 it all and makes the decision as to who? 14 MR. DAVIS: That's up to this Court, Your 15 Honor. 16 COMMISSIONER LETZ: I think it's probably 17 the best way to go considering the time frame is to 18 authorize Jason to come with a recommendation and 19 authorize you to approve it. 20 JUDGE POLLARD: You gotta vacancy now and we 21 got a need to do something quick and furnish the 22 service. 23 COMMISSIONER REEVES: I would tend to 24 agreement subject to the County Attorney's review of the 25 contract and authorize Mr. Davis as the authority out 85 1 there to negotiate on behalf and authorize the County 2 Judge to sign. 3 COMMISSIONER BELEW: I have one more 4 question and this has to do with what happens if you 5 don't find somebody by Friday, is there a penalty, is 6 there sanctions. 7 MR. DAVIS: We would be in noncompliance 8 with state standards. 9 COMMISSIONER BELEW: And subject us to what? 10 MR. DAVIS: When we're audited by the 11 State -- the short version is we're audited by the State 12 we take a ding on the audit. Most likely we would not 13 have this situation again -- 14 JUDGE POLLARD: We don't get shut down. 15 MR. DAVIS: We would not be shut down. 16 That's the short version, the short answer to that 17 question. The bigger concern is we're going to be 18 having every child that we have that has a medical need, 19 we're going to be having to take to Peterson ER. 20 JUDGE POLLARD: Without a contract, and 21 that's an open price deal. 22 MR. DAVIS: It's an open price. The money 23 would -- 24 COMMISSIONER MOSER: So if we do what 25 Commissioner Reeves said, you'd have the authority to 86 1 take some action, even if it's an interim, okay, 2 correct? 3 MR. DAVIS: That's my understanding. 4 COMMISSIONER REEVES: That would be my 5 suggestion, we're at a time critical. 6 COMMISSIONER LETZ: I make a motion that we 7 authorize Mr. Davis to continue to interview candidates 8 for the Health -- what do you call this thing? 9 MR. DAVIS: Health Service Authority. 10 COMMISSIONER LETZ: Health Service Authority 11 to fill the vacancy at the Juvenile Detention Facility. 12 And once you have an entity or person, have a contract, 13 reviewed by the County Attorney and authorize the County 14 Judge to sign same. 15 COMMISSIONER REEVES: I'll second it. And 16 one further question. We already have a budgeted line 17 item for this, and I would -- I'd like to add to it, 18 subject to no increase in the current budget line item. 19 COMMISSIONER BELEW: Is that an issue? 20 MR. DAVIS: That is absolutely an issue, and 21 I -- 22 JUDGE POLLARD: You making a motion to -- 23 MR. DAVIS: That's why I was raising my 24 hand. 25 COMMISSIONER LETZ: Not at this time because 87 1 I think we need to get it filled, and then look at the 2 budget. There's enough money in the budget until we 3 meet again. 4 COMMISSIONER BELEW: Well, the issue is 5 salary, is that the issue? 6 MR. DAVIS: Yes. The salary compensation, I 7 mean however -- I mean I know when I spoke with 8 Corrections Care and advised them what we were paying 9 currently for the services, I mean the comments were oh 10 that's ridiculous, there's no way anybody can reach that 11 number, that low of a number. And I have a feel that 12 we're going to run into that. That's why I was meeting 13 with HR director and the County Auditor last week saying 14 this is going to be a significant issue. 15 JUDGE POLLARD: Medical services, that's not 16 surprising that's an issue. 17 COMMISSIONER REEVES: So what you're 18 suggesting use it for a stop gap so we'll be in 19 compliance and then we'll talk about it later. 20 COMMISSIONER LETZ: Yeah. I mean we could 21 always terminate the contract, you know, if it's -- if 22 we don't agree to it. 23 COMMISSIONER REEVES: Okay, that's fine. My 24 caveat about subject to available monies, I'll take that 25 off the table just so we can get somebody, and then it 88 1 just says bordering on an emergency. 2 JUDGE POLLARD: Let me see if I can boil that 3 down. It's been moved by Commissioner Reeves -- 4 COMMISSIONER LETZ: Letz. 5 JUDGE POLLARD: Letz and seconded by 6 Commissioner Reeves to authorize Mr. Davis, Jason Davis, 7 to proceed with negotiations with the end result of 8 choosing a Health Service Authority, designation of a 9 Health Service Authority for the Juvenile Detention 10 Center due to the recent resignation of the RN that was 11 providing that service, and due to the deadline that we 12 have of Friday of this week, I think you said, is that 13 correct? 14 MR. DAVIS: It's either Friday or Sunday, 15 I'll have to look at the letter of how it's worded, but 16 effectively Friday. 17 JUDGE POLLARD: And then pending deadline 18 then to authorize you to find somebody, make a 19 recommendation, and in the event you make that 20 recommendation and present it to the County Judge for 21 execution. And we're going to ignore the cost of it for 22 the present and consider the cost of it in the next 23 Commissioners' Court, so any contract that has to be a 24 temporary one allowing for that to happen, for us to 25 terminate it and negotiate the cost on it, I don't know 89 1 how you'd do that. 2 COMMISSIONER BELEW: Does that come out of 3 an emergency fund? 4 COMMISSIONER MOSER: Well, we'll decide at 5 the next Commissioners' Court. 6 JUDGE POLLARD: Anyway, that's what I 7 understand the motion and the second was, is that a fair 8 statement? 9 COMMISSIONER LETZ: Yes. 10 COMMISSIONER REEVES: Yes. 11 JUDGE POLLARD: All right. Is there any 12 further comment or discussion? Do you have any 13 suggestions, Heather, about -- 14 MRS. STEBBINS: Well, Mr. Davis said during 15 early on in this agenda item that maybe we have a 16 special meeting so that he could bring it back if he 17 chooses someone, and maybe that appropriate at that time 18 we could talk about the cost of it, and instead of 19 having a temporary contract. I don't know -- 20 JUDGE POLLARD: The problem with that is 21 we'll have a gap in services where no services are 22 offered. Isn't that correct, Jason? 23 MR. DAVIS: Judge, I can't say because I 24 don't know how long it's going to take someone to agree 25 to do this. I mean I'd hoped to have somebody in place 90 1 with a contract today. That clearly hasn't happened. I 2 hope to have a provider willing to provide the service 3 as of today. 4 JUDGE POLLARD: We just don't know what it 5 costs? 6 MR. DAVIS: But by tomorrow I might have 7 three. I don't know at this point. 8 COMMISSIONER MOSER: We'll have to have a 9 special -- 10 MRS. STEBBINS: A special meeting. 11 COMMISSIONER REEVES: And if you don't have 12 somebody by tomorrow then you're going to be -- if we 13 don't have this on the table, the 72 hour notice -- 14 COMMISSIONER LETZ: We could post a meeting 15 for Friday. Just post it Friday. 16 COMMISSIONER REEVES: Why don't we do that. 17 JUDGE POLLARD: I don't guess we have any 18 choice. We can't afford to have a gap in service, we 19 just can't afford that. So we don't have any choice. 20 COMMISSIONER LETZ: I'll withdraw my motion. 21 JUDGE POLLARD: Hu? 22 COMMISSIONER LETZ: I'll withdraw my motion. 23 COMMISSIONER MOSER: And bring it up in 24 special session. 25 COMMISSIONER REEVES: Special meeting for 91 1 Friday. 2 COMMISSIONER LETZ: And you withdraw your 3 second. 4 COMMISSIONER REEVES: No. If there's no 5 motion there's no second. 6 MRS. GRINSTEAD: What time? 7 COMMISSIONER LETZ: 9 o'clock. 8 JUDGE POLLARD: There is a motion, you're 9 withdrawing the motion? 10 COMMISSIONER LETZ: Uh-huh. 11 JUDGE POLLARD: No motion to consider then, 12 all right. And we'll just put it on the agenda for 13 Friday at a special session. 14 COMMISSIONER LETZ: 9 o'clock. 15 COMMISSIONER MOSER: Okay, 9 o'clock. 16 JUDGE POLLARD: 9 o'clock. Do you know my 17 schedule? 18 MRS. GRINSTEAD: I don't. 19 JUDGE POLLARD: Well I may or may not be 20 here. All right, we'll move on to item 1.18. This is 21 to consider and discuss economic development 22 negotiations with Mooney International Corporation. And 23 was this designed primarily for an executive session? 24 COMMISSIONER MOSER: It was, but I want to 25 withdraw that agenda item. 92 1 JUDGE POLLARD: Okay. So with that we'll go 2 on to -- 3 COMMISSIONER REEVES: We do have an 4 addendum. 5 JUDGE POLLARD: What? 6 COMMISSIONER REEVES: We do have an addendum 7 1.19. 8 JUDGE POLLARD: Okay. We go to item 1.19. 9 Consider, discuss and take appropriate action regarding 10 building a cable fence in Flat Rock Park. Mr. Tim 11 Bollier. 12 MR. BOLLIER: Thank you. Thank you, 13 Commissioners. This came about, I've been thinking 14 about this a long time. And since they're going to 15 build that walkway up there. The mudders use this -- 16 COMMISSIONER REEVES: Let's backup, Tim, so 17 everybody is familiar. We're in Flat Rock Park. 18 MR. BOLLIER: Yes, Sir. 19 COMMISSIONER REEVES: Right before we cross 20 the bridge to the Dog Park. 21 MR. BOLLIER: To the left. 22 COMMISSIONER REEVES: Similar in the same 23 location where we approved the walkway last week. 24 MR. BOLLIER: Yes, Sir. 25 COMMISSIONER REEVES: You said mudders, what 93 1 we mean there's an area there, and if you've been down 2 to the park and I think all of us have, but for the 3 public there's an area where -- I don't know, I'm 4 assuming kids, but I've never seen who's doing it, will 5 bring there ATV's, even their pickups, etc., get in the 6 mud, and they have nothing but swamp there, and we -- 7 there's nothing to keep them out of it, is that correct? 8 MR. BOLLIER: Yes, Sir. 9 COMMISSIONER REEVES: Okay. So does 10 everybody have an idea? 11 JUDGE POLLARD: Keep them out of it. 12 MR. BOLLIER: Yes, Sir. 13 JUDGE POLLARD: Well, that -- 14 COMMISSIONER REEVES: And how much is it 15 going to cost? 16 MR. BOLLIER: The total cost is $3,000.00. 17 I have a total cost there of 29 hundred dollars, but 18 that was without the shipping for the cable, and I got 19 shipping from the cable company this morning, which was 20 a hundred dollars, so it makes the total cost of 21 $3,000.00 for the six foot three inch posts, and there's 22 95 of those, and 930 feet of 3/8 cable, which I made 23 that into a thousand feet so I have enough to tie with 24 it and have a little extra in case I need it. 25 COMMISSIONER REEVES: And then you're going 94 1 to use some sand that's left over from the stock show 2 that's just piled up to try to fill in the watered area? 3 MR. BOLLIER: Yes, Sir. 4 COMMISSIONER REEVES: As well as get a 5 floodplain permit? 6 MR. BOLLIER: I have already done that, Sir. 7 I signed that this morning. 8 COMMISSIONER REEVES: And the money can come 9 from what -- 10 MRS. DOSS: Fund 16, capital projects, 11 that's where we took the money. 12 COMMISSIONER REEVES: Which was a CO? 13 MRS. DOSS: Yes, Sir. Park CO. 14 COMMISSIONER MOSER: Which was like 50 15 thousand dollars, something like that. 16 MRS. DOSS: Yes. Right now we have about 17 52 thousand dollars. 18 COMMISSIONER MOSER: I move for approval of 19 placing the -- 20 JUDGE POLLARD: Cable. 21 COMMISSIONER MOSER: -- cable in there to 22 prevent people, or help eliminate people from creating 23 an unsightly and hazardous conditions with driving 24 vehicles through the mud, and for Tim to come back at a 25 future with how to fix that thing permanently. May take 95 1 drainage or whatever. 2 MR. BOLLIER: Yes, Sir. 3 COMMISSIONER MOSER: Okay. 4 COMMISSIONER REEVES: I'll second it. 5 JUDGE POLLARD: Well, the way they artfully 6 stated it I won't repeat it, I think it's pretty clear. 7 All right, is there any further comment or discussion 8 about that motion? If not, then those in favor of the 9 motion signify by raising their right hands. It's four 10 zero, unanimous. 11 COMMISSIONER MOSER: Thank you, Tim. 12 COMMISSIONER REEVES: Thank you, Tim. 13 MR. BOLLIER: Thank you, Sir. Thank you, 14 Commissioner Reeves. 15 JUDGE POLLARD: Let's go to paying the bills 16 and all of that. Item 4.1 pay the bills. 17 MRS. DOSS: Yes, Sir. Questions? 18 JUDGE POLLARD: Is there a motion? 19 COMMISSIONER REEVES: I make a motion to pay 20 the bills as presented. 21 COMMISSIONER BELEW: Second. 22 JUDGE POLLARD: Been moved by Commissioner 23 Reeves, seconded by Commissioner Belew to pay the bills 24 as presented. This is as to item 4.1 of the agenda. 25 Any further comment or questions or suggestions? There 96 1 being none, those in favor of the motion signify by 2 raising their right hands. It's four zero, unanimous. 3 4.2 budget amendments. 4 MRS. DOSS: Yes, Sir. We have seven budget 5 amendments. Number two and three are to record 6 insurance proceeds and set up the corresponding 7 expenditure budgeted account. And the rest of them are 8 all line item transfers within departments. 9 COMMISSIONER LETZ: Move for approval of the 10 budget amendments. 11 JUDGE POLLARD: Is there a second? 12 COMMISSIONER BELEW: Second. 13 COMMISSIONER MOSER: Second. 14 JUDGE POLLARD: Been moved by Commissioner 15 Letz, seconded by Commissioner Moser to approve the 16 budget amendments as submitted. Any further comment or 17 question? There being none, those in favor of the 18 motion signify by raising their right hands. It's four 19 zero, unanimous. 20 Late bills, 4.3. 21 MRS. DOSS: Yes. We have quite a few late 22 bills. These are all court appointed attorney bills 23 that were turned in a little late to us, so we had to 24 put them in a separate packet to get them through Court 25 today. 97 1 JUDGE POLLARD: Attorneys are always late, 2 hu? 3 COMMISSIONER REEVES: Move for approval to 4 pay late bills as presented. 5 COMMISSIONER LETZ: Second. 6 JUDGE POLLARD: Been moved by Commissioner 7 Reeves, seconded by Commissioner Letz to approve payment 8 for the late bills as submitted. Any further 9 discussion, comment or question? There being none, 10 those in favor of the motion signify by raising your 11 right hands. It four zero, unanimous. 12 Approve and accept monthly reports. Mr. 13 Reeves. 14 COMMISSIONER REEVES: Yes, Sir. Monthly 15 reports J.P. Precinct 4 for March 2017, County Treasurer 16 report for March, 2017. Move to approve as submitted 17 and sign as needed. 18 COMMISSIONER LETZ: Second. 19 JUDGE POLLARD: Been moved by Commissioner 20 Reeves, seconded by Commissioner Letz to approve the 21 reports as submitted, and to authorize signature as 22 needed or as required. Is there any further discussion 23 or comment about the motion? There being none, those in 24 favor signify by raising their right hands. It's four 25 zero, unanimous. 98 1 Going to 4.5 Auditor's reports. 2 MRS. DOSS: Yes, Sir. We have the J.P. 3 Precinct 1, 2, 3, and 4 office internal audit report as 4 provided in your packet. 5 COMMISSIONER REEVES: The originals are 6 there. Any significant comments you want to make? 7 MRS. DOSS: No. 8 JUDGE POLLARD: Only significant now. 9 MRS. DOSS: No, not significant. 10 COMMISSIONER REEVES: Other than what was 11 listed? 12 MRS. DOSS: No, Sir, not anything other than 13 what was listed. 14 JUDGE POLLARD: There's the original if 15 anybody wants to look at it. 16 COMMISSIONER REEVES: I move to accept the 17 Auditor's report for J.P. Precincts 1, 2, 3, and 4. 18 MRS. DOSS: Yes, Sir. 19 COMMISSIONER LETZ: Second. 20 JUDGE POLLARD: All right. Commissioner 21 Reeves moved for approval of the reports as dictated 22 into the record by the County Auditor, seconded by 23 Commissioner Letz. Is there any further comment or 24 questions about the motion? If not, those in favor 25 signify by raising your right hand. It's four zero, 99 1 unanimous. Thank you very much. 2 Reports from commissioners, liaison 3 committee assignments, anybody? We'll start with 4 Precinct 1. 5 COMMISSIONER BELEW: Well, no not really. I 6 don't have anything from the meeting. 7 COMMISSIONER MOSER: Nothing. 8 JUDGE POLLARD: I have nothing. Mr. Letz. 9 COMMISSIONER LETZ: Nothing. 10 JUDGE POLLARD: Mr. Reeves. 11 COMMISSIONER REEVES: No, Sir. 12 JUDGE POLLARD: Thank you. We'll go to 13 reports from elected officials and department heads. 14 Anybody? Come on, Sheriff. You never pass up an 15 opportunity. 16 SHERIFF HIERHOLZER: No. 17 JUDGE POLLARD: All right. Reports from 18 boards, commissions and committees, City/County joint 19 projects or operations reports. Anybody? 20 Is there any further business to be 21 discussed in open session? There being none, this 22 meeting is adjourned. 23 * * * * * * 24 25 100 1 STATE OF TEXAS * 2 COUNTY OF KERR * 3 I, DEBRA ELLEN GIFFORD, Certified Shorthand 4 Reporter in and for the State of Texas, and Official 5 Reporter in and for Kerr County Commissioners' Court, do 6 hereby certify that the above and foregoing pages 7 contain and comprise a true and correct transcription of 8 the proceedings had in the above-entitled Commissioners' 9 Court. 10 Dated this the 5th day of May, A.D. 2017. 11 12 /s/DEBRA ELLEN GIFFORD Certified Shorthand Reporter 13 No. 953 Expiration Date 12/31/2018 14 * * * * * * 15 16 17 18 19 20 21 22 23 24 25