1 1 2 3 KERR COUNTY COMMISSIONERS' COURT 4 Regular Session 5 Monday, May 22, 2017 6 9:00 a.m. 7 Commissioners' Courtroom 8 Kerr County Courthouse 9 Kerrville, Texas 78028 10 11 12 13 14 15 16 17 18 19 20 21 22 23 PRESENT: TOM POLLARD, Kerr County Judge HARLEY BELEW, Commissioner Pct. 1 24 TOM MOSER, Commissioner Pct. 2 JONATHAN LETZ, Commissioner Pct. 3 25 BOB REEVES, Commissioner Pct. 4 2 1 I-N-D-E-X 2 NO. PAGE 3 *** Commissioners' Comments. 6 4 1.1 Consider, discuss and take appropriate 9 action for the Court's approval to fill 5 a budgeted Road Maintenance Technician position (15.1) in the Road and Bridge 6 Department, Precincts 1, 2, 3 and 4. 7 1.2 Consider, discuss and take appropriate 11 action concerning awarding a construction 8 contract with Pesado Construction Company for the Center Point/East Kerr County 9 Project, TWDB Project 10366, and enter into contract negotiations, and execute 10 Change Order No. 1; sealed bids opened 1-31-17, Precincts 2 and 3. 11 1.3 Consider, discuss and take appropriate 15 12 action concerning approving selection of a company to provide construction inspection 13 services for the Center Point/East Kerr County Wastewater Project for TWDB contract 14 10366, statement of qualifications opened on 4-24-17, and entering into contract 15 negotiations, Precincts 2 and 3. 16 1.4. Consider, discuss and take appropriate 19 action for the Court to waive revision 17 of plat oversight and approval of lots 7R and 17R in Block 6 of the Oak Heights 18 Addition, Volume 2, Page 92, Precinct 4. 19 1.8 Review, discuss and take appropriate 21 action on revision of Kerr County 20 Juvenile Detention Facility Policy and Procedure Manual 21 1.5 Consider, discuss and take appropriate 29 22 action for the Court to authorize the Engineering Department to fill a budgeted 23 summer intern position, Pcts. 1, 2, 3 and 4. 24 25 3 1 I-N-D-E-X 2 NO. PAGE 3 1.6 Consider, discuss and take appropriate 31 action to select procurement method for 4 storm damage, roofing and HVAC repairs and/or replacement due to 2016 hail 5 damage in accordance with the contract with Armko Industries. 6 1.7 Consider, discuss and take appropriate 34 7 action on request to use courthouse grounds on a weekly basis on Wednesday evenings 8 (4:00 p.m. - 7:00 p.m.) for a Farmers Market. 9 1.9 Consider, discuss and take appropriate 46 10 action on various requests related to the Hot Air Balloon Festival to be held at the 11 Hill Country Youth Event Center including, but not limited to, allowing the park to 12 remain open after hours and the use of the Dog Park for that event. 13 1.10 Consider, discuss and take appropriate 50 14 action on request to use capital improvement funds for electrical upgrades 15 in the Show Barn at the Hill County Youth Event Center. 16 1.9 Consider, discuss and take appropriate 59 17 action on various requests related to the Hot Air Balloon Festival to be held at the 18 Hill Country Youth Event Center including, but not limited to, allowing the park to 19 remain open after hours and the use of the Dog Park for that event. 20 1.11 Consider, discuss and take appropriate 61 21 action on request from Community Council of South Central Texas to allow county 22 judge to sign a Proclamation declaring May 2017 as Community Action Month. 23 24 25 4 1 I-N-D-E-X 2 NO. PAGE 3 1.12 Consider, discuss and take appropriate 62 action to reappoint Ron Vick to the Kerr 4 Emergency 911 Board of Managers for an additional 2-year term. 5 1.13 Consider, discuss and take appropriate 63 6 action to close the courthouse parking lot on May 29, 2017 for the Kerr County 7 Memorial Day Event. 8 1.14 Consider, discuss and take appropriate 66 action to approve contracts with Comfort 9 Volunteer Fire Department and Castle Lake Volunteer Fire Department and allow the 10 County Judge to sign same. 11 1.15 Consider, discuss and take appropriate 66 action on implementation of the Burn Ban. 12 1.16 Consider, discuss and take appropriate 67 13 action to approve Cooperative Working Agreement between the Kerr County Victims' 14 Rights Coordinator program and Hill Country CASA. 15 1.17 Consider, discuss and take appropriate 68 16 action to determine what to do with the old generator at the Sheriff Office. 17 4.1 Pay bills. 74 18 4.2 Budget Amendments. 74 19 4.3 Late Bills. 77 20 4.4 Approve and accept Monthly Reports. 77 21 4.5 Auditor Reports. 78 22 5.1 Reports from Commissioners/Liaison 78 23 Committee Assignments as per attachment. 24 25 5 1 I-N-D-E-X 2 NO. PAGE 3 5.2 Reports from Elected Officials/Department 81 Heads. 4 5.3 Reports from Boards, Commissions and 82 5 Committees. a). City/County Joint Projects or 6 Operations Reports b). Other 7 *** Adjournment. 82 8 *** Reporter's Certificate. 83 9 * * * * * * 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 6 1 JUDGE POLLARD: It's Monday, May the 22nd, 2 2017, and we're going to call it 9 a.m., it's close 3 enough. The Kerr County Commissioners' Court is in 4 session, this is a regular session today. We'll 5 commence with the prayer and pledge with Commissioner 6 Moser. 7 (Prayer and Pledge of Allegiance.) 8 JUDGE POLLARD: Okay, this is the part for 9 the public to appear and make comments on anything that 10 is not on the agenda. If you have a comment to make on 11 an agenda item, you'll have to wait until that item is 12 called. If there's something not on the agenda that you 13 wish to speak on then please step forward to the podium, 14 identify yourself, state your address and limit your 15 comment, please, to three minutes. Is there anyone 16 wishing to speak? I guess all my limitations scared 17 them all off. 18 All right, with that we'll go to the next 19 part of it, which is the Commissioners' part and the 20 County Judge's comments about events coming up. We'll 21 start with Commissioner Precinct 1, Mr. Belew. 22 COMMISSIONER BELEW: Nothing much to report. 23 Happy for the rain. 24 COMMISSIONER MOSER: Not a thing. 25 JUDGE POLLARD: All right. I just want to 7 1 emphasize the Memorial Day services that are coming up. 2 They're at noon on Monday, and I want to remind folks 3 that this is different from Veterans Day and a lot of 4 the other ones that honor our war victims. These are 5 the ones that we honor on this Monday that didn't come 6 back, that paid the ultimate sacrifice, the names out of 7 Kerr County are out there on the monument on the war 8 memorial on the courthouse square. And this year, we 9 have Senator Ted Cruz who's coming to give the keynote 10 speech. And we're very pleased and honored to have him 11 here. So we hope we have a really good turnout for him. 12 I think that's all I have. Mr. Letz. 13 COMMISSIONER LETZ: Just two things. A 14 little bit on a lighter note than that is baseball. 15 Hats off to both Center Point and Kerrville that are in 16 the I think it's regional quarter finals right now, 17 which is pretty far into the whole play off process. 18 Center Point playing Big Sandy this week. I'm not sure 19 if that's been announced where and when exactly, 20 probably be at a neutral site, and Tivy is playing 21 Corpus Christi Moody. And that's probably going to be 22 at San Antonio. But there's nothing been finalized as 23 of this morning, so anyway hats off to both of the 24 baseball programs doing very well, and even though it's 25 in our neighboring county, Boerne High School is in the 8 1 same situation. So it's kind of a -- this area's really 2 changing, went very far in the playoffs. Dripping 3 Springs is in the other bracket against Tivy, and 4 anyway -- 5 JUDGE POLLARD: Is it the Greyhounds that 6 are in the playoffs, or the Champions? 7 COMMISSIONER LETZ: Greyhounds are still in 8 it, Champion got beat last round or last -- but anyway, 9 it's a pretty amazing the number of teams from this 10 exact area of State that are still in the playoffs and 11 doing very well. That's it. 12 JUDGE POLLARD: Thank you. Mr. Reeves. 13 COMMISSIONER REEVES: Just one thing, that 14 Friday I was on a conference call with District 10 15 extension service, each year they hold a one-day 16 commissioners' conference for all of the counties in the 17 District, and historically it's been held in Uvalde. 18 The facility wasn't available in Uvalde this year and so 19 they're going to be moving it to Kerrville and be 20 December 1, so it'll be here close and be pretty good 21 topics coming up in that, so we're excited to be able 22 to. 23 JUDGE POLLARD: Out at the AG barn? 24 COMMISSIONER REEVES: Out at the event 25 center. 12 counties are in the district around here, 9 1 and be excited to host them. 2 COMMISSIONER POLLARD: That's fantastic. 3 COMMISSIONER BELEW: Judge, I did forget 4 something. There's a fish fry at the Turtle Creek 5 Volunteer Fire Department Saturday, and to help raise 6 money for them, and everybody's invited. 7 JUDGE POLLARD: Okay, all right. Anything 8 further? If not, we'll go to item 1.1 on the agenda. 9 Consider, discuss and take appropriate action for the 10 Court's approval to fill a budgeted road maintenance 11 technician position of 15.1 grade in the Road and Bridge 12 Department. This applies to all precincts, of course, 13 it affects them. Kelly Hoffer. 14 MR. HOFFER: Good morning. The Road and 15 Bridge Department has a open budgeted road maintenance 16 technician 15.1 position that we would like to fill at 17 this time. We ask the Court for their approval to fill 18 this open budgeted road maintenance technician position 19 at the Road and Bridge Department. 20 JUDGE POLLARD: Is it needed? 21 MS. HOFFER: Yes. 22 JUDGE POLLARD: It is needed. 23 MS. HOFFER: Yes, very much so. 24 COMMISSIONER LETZ: I move for approval of 25 the agenda item. 10 1 COMMISSIONER MOSER: Second. 2 JUDGE POLLARD: Been moved by Commissioner 3 Letz, seconded by -- 4 COMMISSIONER MOSER: Me. 5 JUDGE POLLARD: -- Commissioner Moser. I 6 heard two voices. Here's the reason I was asking 7 y'all -- 8 COMMISSIONER MOSER: I didn't hear the other 9 one; I thought it was an echo. 10 JUDGE POLLARD: You've been called a lot of 11 things, haven't you? 12 COMMISSIONER MOSER: Many. 13 JUDGE POLLARD: All right. 14 COMMISSIONER BELEW: Just today. 15 JUDGE POLLARD: The motion was to approve 16 item 1.1 on the agenda to approve the filling of a 17 budgeted road maintenance technician position Road and 18 Bridge Department. Is there any further discussion? 19 And Kelly Hoffer is the director thereof says it's 20 necessary to have that position filled, so is there any 21 further discussion? There being none, those in favor of 22 the motion signify by raising your right hands. It's 23 four zero, unanimous. 24 MS. HOFFER: Thank you. 25 JUDGE POLLARD: Thank you, Ma'am. 11 1 1.2 consider, discuss and take appropriate 2 action concerning awarding a construction contract with 3 Pesado Construction Company for the Center Point/East 4 Kerr County Project, TWDB Project 10366, and enter into 5 contract negotiations, and execute Change Order No. 1; 6 sealed bids opened January 31, '17. This affects 7 Precincts 2 and 3. Mr. Hastings. 8 MR. HASTINGS: Thank you. I'd like to 9 introduce Don Burger, he's with Tetra Tech Engineering, 10 and he's going to walk us through the series of -- and 11 get us through this contract. Go ahead, Don. 12 MR. BURGER: Thank you. Back in January we 13 did open bids on the project, there were four bids 14 received. The low bid was by Pesado Construction where 15 a total bid amount was $30,473,320.00. That bid amount 16 is broken down into two contracts, contract one is 17 funded by the Texas grants from Texas Department of 18 Agriculture under the Community Development Block Grant 19 Program. Contract two is funded through the Texas Water 20 Development Board fund, which is a combination of loan 21 funds, economic development activity funds, and 22 principal forgiveness funds, so that's the reason for 23 the breakdown of the two contracts. The total budgeted 24 construction under those funding sources was 25 $26,684,427.00, and so there is an overrun in the low 12 1 bids between funds available and that low bid. The 2 selection committee appointed by Commissioners' Court 3 met and reviewed all the bids, and came up with a plan 4 to reduce the construction costs through change orders 5 to fit the budget available. The total change order 6 budget would reduce the project by about $3,100,000.00. 7 This still leaves a shortfall of about $688,000.00. 8 That shortfall however is anticipated to be covered by 9 future grant funds. Ones construction is started we'll 10 be able to apply for economic development funds through 11 the TDA for almost a million dollars in funds 12 approximately, so that should cover that shortfall if 13 we're awarded that. If that grant does not happen, does 14 not come through, there's a little over 2.7 million 15 dollars in the Texas Water Development funding in the 16 contingency fund for that project that would cover the 17 688,000 shortfall, so we'll be whole either way. 18 The Water Development Board has reviewed all 19 the plans, bid documents and such, and has said -- given 20 us the go ahead to go ahead and award the contract. 21 There's several steps in the process yet to come. They 22 have to concur with the award of the contract after it's 23 awarded, and we have to get contract documents executed, 24 they have to approve the executed contract documents and 25 then we can issue a notice to proceed. So probably 13 1 going to take about another month before we can actually 2 start turning dirt. But, this is the next step to 3 officially award the contract to Pesado Construction. 4 Pesado Construction is ready and able to do the project, 5 and have people on standby working on it. And we've 6 investigated their qualifications for the project, 7 they've been around a long time, have done a lot of this 8 type of work, pipeline work is their specialty. The 9 treatment plan expansion work they are subbing out to 10 another capable subcontractor MGC, and MGC does a lot of 11 work at treatment facilities and such in San Antonio 12 area in general. So have a good capable contractor, I 13 believe, that can do the job, all indications are that. 14 COMMISSIONER MOSER: This project is shovel 15 ready. And when it's shuffle ready every inch between 16 Center Point and Comfort, I mean literally in this 17 thing, every inch along the way and every inch in depth 18 and the width has been designed. So Don's been a big 19 part of that and let me just recognize Keller Drozdick 20 who was the project engineer on this who was with Tetra 21 Tech in the audience, so -- 22 JUDGE POLLARD: Raise your hand up, Keller. 23 That's him. If you don't like him you can shoot at him 24 right there. 25 COMMISSIONER LETZ: Should be known that 14 1 Keller is no longer with Tetra Tech. 2 COMMISSIONER MOSER: Right. 3 MR. DROZDICK: Formerly. 4 MR. BURGER: We're all still friends. 5 COMMISSIONER MOSER: We're all still friends 6 with Keller. 7 COMMISSIONER LETZ: One thing for members of 8 the Court, there's a handout that I have given in the 9 area, the quick summary, the area that's kind of like a 10 black stipple was the portion that was already in Phase 11 II of the project. The areas that have the red boxes 12 around them are areas that are being moved to Phase II 13 to lower the contract amount. 14 JUDGE POLLARD: No extra handouts to give to 15 the media on these? 16 COMMISSIONER LETZ: Yeah. No one's being 17 cut out of the project; we're just deferring portions of 18 it. 19 JUDGE POLLARD: Yeah. Well, somebody can 20 have mine. 21 COMMISSIONER MOSER: Send it to them 22 electronically. 23 JUDGE POLLARD: All right, need a motion? 24 COMMISSIONER MOSER: Charlie, you want to 25 make a motion -- or I'll make a motion. I move that we 15 1 award the contract to Pesado Construction Company for 2 the Center Point/East Kerr County Wastewater Project 3 Texas Water Development Board project number 10366, and 4 enter into contract negotiations with that company and 5 execute the Change Order No. 1 for that, which it's 6 within the budget as delineated by Don. 7 COMMISSIONER LETZ: Second. 8 JUDGE POLLARD: I'm not going to try to 9 repeat that, it was pretty clear, I think. I hope you 10 got it down, Madam Reporter. 11 THE REPORTER: Yes, Sir. 12 JUDGE POLLARD: Any questions or comments 13 about that motion? There being none, those in favor 14 signify by raising your right hands. It's four zero, 15 unanimous. Thank you. 16 Item 1.4 consider, discuss and take 17 appropriate action for the Court to waive revision of 18 the plat oversight and approval of lot 7R and 17R in 19 Block 6 of the Oak Heights. 20 COMMISSIONER REEVES: You skipped number 3. 21 JUDGE POLLARD: Pardon. 22 COMMISSIONER REEVES: You skipped number 3. 23 JUDGE POLLARD: All right, I'm sorry, I 24 marked this wrong. Let's go back to 1.3, I'm calling 25 that. Consider, discuss and take appropriate action 16 1 concerning approving selection of a company to provide 2 construction inspection services for the Center 3 Point/East Kerr County Wastewater Project for Texas 4 Water Development Board contract number 10366, statement 5 of qualifications opened on April 4, '17, and entering 6 into contract negotiations. Mr. Hastings. 7 MR. HASTINGS: Thank you. The statement of 8 qualifications for construction inspection services for 9 the East Kerr County wastewater project were opened on 10 April the 24th, and a qualification review committee 11 comprised of the County Engineer, County Auditor, County 12 Attorney and Commissioners of Precincts 2 and 3 reviewed 13 five firms, each appeared to meet the minimum 14 qualifications, and that committee recommends that the 15 Court authorize the County Judge to select CEC for 16 construction inspection services, and enter into 17 contract negotiations with CEC. 18 COMMISSIONER LETZ: This is just an 19 overview, the committee was Commissioner Moser, myself, 20 Charlie, Brenda and Heather. 21 MR. HASTINGS: Yes, Sir. 22 COMMISSIONER LETZ: Went through the 23 qualifications or the proposals as that came in, after 24 that we rated them or discussed them, and we had CEC as 25 our top choice. And Commissioner Moser, myself and 17 1 Charlie then met with representatives of CEC and went 2 over about an hour and a half, two hour interview with 3 them, answered some questions, and we were very 4 comfortable with that selection. I think they'll do a 5 real good job. I will make a note that this was 6 something that was asked of them, that company was 7 founded by Commissioner Don Durden of Kendall County, 8 and we checked under that, and he will have because of 9 internally on their side he will have nothing to do with 10 this project. He will be involved somewhat as a 11 Commissioner in Kendall County, but will not be involved 12 in this project at all from that standpoint. I don't 13 think they'll be a problem if he was personally, but 14 anyway they set it up this way, and he's pretty much is 15 chairman of the board of the company now and no longer 16 takes a real active role in the management of the 17 company. But anyway, I did want to bring that up 18 because many people do know Don. 19 But anyway, I do think they're going to do a 20 real good job. We're very happy with them. They have 21 done this before. They have staff, and they've done a 22 lot of work on government projects, and inspection, and 23 engineering, so hoping it'll be a good match. I make 24 a -- have any comments? 25 COMMISSIONER MOSER: I was just going to 18 1 say, put it in perspective, I think what Jonathan said 2 is exactly right. But there's four major entities in 3 this. There's Tetra Tech, project engineer, engineering 4 firm, there's a construction company. This is the 5 inspection company would be our eyes and ears, and then 6 County Engineer. So those four have got to work 7 together very, very closely. So this is the person 8 that's our eyes and ears and making sure things are done 9 properly, so -- 10 COMMISSIONER LETZ: And so I make a motion 11 that we enter into negotiations or enter into 12 negotiations with CEC concerning providing inspection 13 services for the Center Point/East Kerr Project TWDB 14 project 10366. 15 COMMISSIONER MOSER: Second. 16 JUDGE POLLARD: All right. It's been moved 17 as stated by Commissioner Letz and seconded by 18 Commissioner Moser to approve item 1.3 on the agenda, 19 that is to approve a selection of CDC? 20 COMMISSIONER LETZ: CEC. 21 JUDGE POLLARD: CEC. As indicated in the 22 motion. Any further question or comment about this 23 motion? There being none, those in favor of the motion 24 signify by raising your right hands. It's four zero, 25 unanimous. 19 1 All right, now let's going to item 1.4. 2 Consider, discuss and take appropriate action for the 3 Court to waive revision of plat oversight and approval 4 of lots 7R and 17R in Block 6 of the Oak Heights 5 Addition of record in Volume 2, Page 92 of the Plat 6 Records of Kerr County, this is out in Precinct 4, 7 Mr. Hastings. 8 MR. HASTINGS: Thank you. This is a -- what 9 the owner's trying to do is combine four lots, 7, 8, 17 10 and 18 into two lots, 7R and 17R, Block 6 of Oak Heights 11 Addition, prepared by Voelkel Land Surveying. The 12 property is owned by Philip Blizard and is located in 13 Kerrville's extraterritorial jurisdiction. Proposed lot 14 7R is connected to a water system, and proposed lot 17R 15 is on a water well. Both lots utilize OSSF. The 16 property is not within the special flood hazard area, 17 and typically property that is located in the ETJ for 18 Kerrville is platted through both Kerrville and Kerr 19 County simultaneously; however, in an effort to be more 20 efficient and save owner dollars there is a request to 21 only plat this property through Kerrville, and for the 22 Court to waive their right to oversight and approval of 23 the plat. I've looked at this, and County Engineer 24 requests that the Court consider, discuss and take 25 appropriate action to waive revision of plat oversight 20 1 and approval for lots 7R and 17R, Block 6 of the Oak 2 Heights Addition, Volume 2, Page 92, Precinct 4. I do 3 not believe that waiving our oversight is going to 4 negatively impact what they're trying to do. Have met 5 with Commissioner Reeves, concept plan with this 6 property owner, when he said what he wanted to do but 7 the request for the Court to waive their oversight is 8 simply to streamline things so he only goes and has it 9 platted through one entity instead of two. 10 JUDGE POLLARD: You're recommending it? 11 MR. HASTINGS: Yes, Sir. 12 JUDGE POLLARD: Okay. Is there a -- 13 COMMISSIONER REEVES: Before I make a motion 14 just a couple questions for the record. Charlie, there 15 will be no roads added, we're going to -- to re plat 16 will utilize existing roads that are already there. 17 MR. HASTINGS: Yes, Sir. 18 COMMISSIONER REEVES: And this is very 19 similar to our waiving of oversight, it was in Precinct 20 1, a few weeks ago. 21 MR. HASTINGS: That's correct. 22 COMMISSIONER REEVES: Very similar to that. 23 And there is a -- I know it's in the Kerrville ETJ, and 24 we have double checked, it's not in the City of Ingram's 25 ETJ, is it? 21 1 MR. HASTINGS: It's not, I checked that. 2 COMMISSIONER REEVES: We checked that. I 3 make a motion to approve the agenda item as written. 4 COMMISSIONER LETZ: Second. 5 JUDGE POLLARD: Been moved by Commissioner 6 Reeves, seconded by Commissioner Letz to approve agenda 7 item number 1.4, and that is for the County to waive its 8 oversight of the approval of lots of the re plat of lots 9 7R and 17R in Block 6 of the Oak Heights Addition 10 described in Volume 2, Page 92 of the map records of 11 Kerr County out in Precinct 4. Any further discussion 12 or comments about the motion? There being none, these in 13 favor of the motion signify by raising your right hands. 14 It's four zero, unanimous. 1.5 -- 15 COMMISSIONER MOSER: We need five minutes. 16 COMMISSIONER REEVES: You need to go to 1.8. 17 JUDGE POLLARD: Okay, going to 1.8. Review, 18 discuss and take appropriate action on revision of Kerr 19 County Juvenile Detention Facility Policy and Procedure 20 Manual. Mr. Davis. We're out of order here, did we 21 catch you unaware? 22 MR. DAVIS: Pardon me. 23 JUDGE POLLARD: Are you prepared since we 24 jumped out of order? 25 MR. DAVIS: No, I am prepared, Your Honor, I 22 1 hope. I guess I'll find out if I'm not. This is more 2 of the PREA compliance Federal regulation that will be 3 an ongoing process probably from now on. This 4 specifically is the intake instructors manual that we 5 have to go over. We train our staff and they have to go 6 over these questionnaires and provide a course to kids 7 coming into the facility. The County Attorney has 8 reviewed this. This is pretty much cookie cutter stuff 9 with the exception of one thing. 10 And normally when I bring these things 11 before the Court, I know the Court is -- once the County 12 Attorney has approved the issue that you all approve 13 this. I am asking that you approve it, but there is one 14 thing, because it's a shift in, what I would say, the 15 philosophy of the facility. And specifically -- I know 16 I'm being a little vague, but specifically what I'm 17 talking about is there's a questionnaire that's 18 required, two-page questionnaire that's in this packet. 19 And it asks about -- we are required by this Federal law 20 to ask about a child's sexuality. It goes into a little 21 bit more detail of the -- and I'll spare the Court, but 22 I'll be happy to hand these things out. There's only 23 one question, but it's something that I'm personally 24 opposed to. I don't think it's appropriate for me to be 25 asking those types of questions of a 10 or 11-year old 23 1 that's come in the facility; however, it is required by 2 Federal law. 3 With that being said, I wanted to put that 4 out there. And it was something to me that I needed to 5 make this Court aware of, because it's something that 6 normally we have not done in the past. In order to 7 comply with the Federal law we're going to have to. 8 COMMISSIONER MOSER: So we have no choice. 9 Well, we do have a choice, binary, yes or no. 10 MR. DAVIS: That's right. 11 MRS. STEBBINS: And I asked Jason that same 12 question, what's the worst that can happen if y'all say 13 no after you've had a chance to review the policy 14 entitled "safeguarding your sexual safety", and the 15 questions that come with it, and he said that he's 16 visited with TJJD and asked the same questions, that if 17 the Commissioners' Court says we're not going to adopt 18 parts of this, they said well, we'll shut you down. 19 COMMISSIONER BELEW: What's the purpose of 20 it, Jason? 21 MR. DAVIS: The purpose of it is 22 protection -- good question. The purpose of it is 23 protection of youth vict -- with youth within the 24 facility specifically. And actually this questionnaire 25 has been adopted from the adult questionnaire. It is 24 1 for all adult and juvenile correctional facilities in 2 the country is what they would like it apply to, but 3 it's protection of youth, especially of youth that they 4 would consider at risk, because maybe they're more 5 vulnerable because of their -- I'll say choices or 6 preferences. But it is protection of those youth that 7 is primarily the concern. 8 COMMISSIONER BELEW: And this is for like 9 sleeping arrangements, showering, what -- what are we 10 talking about? 11 MR. DAVIS: Neither of those. It is if a 12 child has a need or a sensitivity, they would like staff 13 to be aware of that so that the child is not picked on 14 basically is why. It wouldn't change any of the 15 arrangements as far as, you know, males will be on a 16 male dorm, females will be on a female dorm. Each child 17 has a room to themselves so there will never -- even now 18 the way the building is designed you never have two 19 children sleeping in the same room together to begin 20 with, and that wouldn't change. 21 MRS. STEBBINS: PREA's is Prison Rape 22 Elimination Act. 23 COMMISSIONER BELEW: So the idea is it gives 24 you a heads up if you see a problem area you'll have an 25 idea before it ever happens, or if it has happened 25 1 you'll know why it's happened. 2 MR. DAVIS: I would believe that would be 3 the intent yes, Commissioner. I can't speak to the 4 motivation of -- 5 JUDGE POLLARD: You still don't agree to it 6 even though you think that's the intent? 7 MR. DAVIS: I think there's a lot of well 8 intentions behind this law, and I think there's a whole 9 lot that's very good behind it I think what would be 10 appropriate in a correctional facility for adults. It's 11 not really appropriate for me asking -- I know as a 12 parent I wouldn't want somebody asking my kid this 13 question; it's none of their business, it's none of my 14 business. 15 COMMISSIONER BELEW: That was my thought. 16 JUDGE POLLARD: I'm not sure what our 17 choices are. Can we selectively to opt this plan 18 deleting that one thing? 19 COMMISSIONER MOSER: That's what Heather 20 said no. 21 MR. DAVIS: It is my belief it is not. 22 JUDGE POLLARD: We can either have to adopt 23 the whole thing, or tell them to dump it? 24 MR. DAVIS: I asked and argued that exact 25 point with TJJD representative and -- 26 1 JUDGE POLLARD: So what happens? What's the 2 repercussions to our juvenile department? 3 MR. DAVIS: Multifold. First would be TJJD 4 could withhold the funding, state funding for Juvenile 5 Probation Department, and they've said that they will do 6 that. Secondly, and probably more immediate is that at 7 the end of this three-year window that we're in now, and 8 it would end in -- October 1st, actually. We have to be 9 compliant with PREA as a juvenile facility in the State 10 of Texas. If we are not then they can -- probation 11 departments cannot use state funds to place children in 12 facilities that are not compliant. So all of our -- we 13 could still put Kerr County kids there, but all of the 14 21 other counties that we have contracts with would not 15 be able to have a contract with us and pay us. 16 JUDGE POLLARD: So if we want the funding 17 and if we want to be in compliance we gotta adopt it as 18 is. 19 MR. DAVIS: Yes. 20 MRS. STEBBINS: My recommendation is that 21 you all have a copy of it and read it, and while we -- 22 you may -- while you're right that you either adopt it 23 as is, or don't and lose all of this. My recommendation 24 is that you all have a good look at it so you 25 understand what's -- what you're -- 27 1 JUDGE POLLARD: Look at it if you want to, 2 but we're real proud of the fact that our department is 3 in compliance in all respects, it needs to be we have 4 contracts with other counties occasionally for overflow 5 in the event of emergencies and all, and it could affect 6 not only our funding, but there could be other 7 repercussions, too. I just -- I feel bullied into this, 8 but I don't think we have a choice. I think we gotta 9 adopt this thing like it or not. And I damn sure don't 10 like it. I agree with you, Mr. Davis. 11 COMMISSIONER MOSER: And let me just repeat 12 what Heather said, you either adopt it or they shut you 13 down. 14 JUDGE POLLARD: That's it. We can't afford 15 that. 16 COMMISSIONER BELEW: Sounds like a violation 17 of the privacy of the kid. 18 MR. DAVIS: The child can refuse to answer. 19 But I agree. I think it is as well, Commissioner, I 20 completely agree. The child can refuse to answer. All 21 we do is -- the question specifically, and I've got 22 copies if you would like to see it, I did make copies of 23 the questionnaire. But it is a yes or no answer. And 24 there's not -- and there's no detail, there's no 25 additional questioning, but do you identify as being -- 28 1 and it gives all the -- it lists it all out, yes or no. 2 MRS. STEBBINS: And part of the procedure 3 that they're asking them -- well, telling children about 4 reporting if something makes you uncomfortable even, 5 that's to report, so they may find that even this going 6 through this process children reporting that this makes 7 them uncomfortable that they're being asked those 8 questions. 9 COMMISSIONER REEVES: Miss Stebbins, you 10 made a comment a minute ago, or blurted out, but what do 11 you suggest the Court do at this time? 12 MRS. STEBBINS: You can adopt it now and 13 wait and make sure that each of you, and if you do, I 14 recommend that you go through and understand because 15 this is a facility that y'all manage, so I recommend 16 reading these and reading the questionnaires, but if you 17 choose to wait until after you've all had an opportunity 18 to review it and ask any questions. I just recommend 19 that y'all look at it. 20 COMMISSIONER REEVES: Do you need this 21 adopted today? 22 MR. DAVIS: I do not. We have a little 23 timeline and that's why I wanted to bring it up so that 24 we could be able to -- thank you, Commissioner. So that 25 we could be able to discuss it and not be under a time 29 1 deadline. 2 COMMISSIONER MOSER: But the way you see it 3 and the way Heather sees it, it's binary. It's either 4 you adopt it or you don't. And if you don't, you shut 5 off the funding and probably shut the facility down 6 unless we choose to operate it with local funds with a 7 restrictive regular reduced scope of activity. 8 MRS. STEBBINS: Yes, Sir. 9 COMMISSIONER REEVES: Well, I understand 10 that. I would prefer to bring this back up at our next 11 meeting before I vote on something, even though we're 12 handcuffed to this. I want to see what we're actually 13 having to say on this. I appreciate Mr. Davis bringing 14 us his concerns, and I'd prefer to pass on this until 15 the next meeting. 16 JUDGE POLLARD: So you want to defer? 17 COMMISSIONER LETZ: Yes, until the next 18 meeting. 19 JUDGE POLLARD: It is passed and deferred 20 until the next time. 21 MR. DAVIS: Thank y'all. 22 JUDGE POLLARD: Now can we go to 1.5? Looks 23 like we can. All right, 1.5 consider, discuss and take 24 appropriate action for the Court to authorize the 25 engineering department to fill a budgeted summer intern 30 1 position. Of course this affects all four precincts, 2 Mr. Hastings. 3 MR. HASTINGS: Thank you. Engineering 4 Department and Public Works -- I'm sorry, and Road & 5 Bridge both have a line item for a summer intern, and 6 that's something that we share, and we'd like to hire a 7 summer intern this summer and we're asking the Court if 8 that would be all right to fill that budgeted position? 9 COMMISSIONER LETZ: I think it's a good 10 program. By chance I happened to talk to the father of 11 the intern last year, and that young man is going into 12 the Navy to study nuclear something or another. He's 13 very smart evidently, and you know, I think it was a 14 great kid doing well, did a good job as I understand it, 15 last year a great job. I think it's a good program, and 16 gives some youth some work experience, and helps them 17 guide them into career. 18 COMMISSIONER MOSER: What will be their 19 primary duties? 20 MR. HASTINGS: Primarily, they would 21 probably be working with our geographic information 22 system. Putting things for floodplain, and we have a 23 perspective person who's interested, very interested who 24 is a civil engineer and a major at UTSA. So we're 25 trying to make this work out. I'd like to get him on as 31 1 soon as possible. 2 COMMISSIONER MOSER: And it's just from May 3 or June to -- 4 MR. HASTINGS: It would be the whole summer. 5 We've got enough funds to last through the whole summer, 6 through September, through the end of September. 7 MRS. LANTZ: Huh-uh. 8 COMMISSIONER LETZ: I'll make a motion to 9 authorize the Engineering Department to hire a budgeted 10 summer intern position -- 11 MR. HASTINGS: It'll be ten weeks, I 12 apologize. Be no more than ten weeks. 13 COMMISSIONER LETZ: A budgeted person for 14 ten weeks. 15 COMMISSIONER MOSER: Second. 16 JUDGE POLLARD: Been moved by Commissioner 17 Letz and seconded by Commissioner Moser to authorize the 18 Engineering Department of the County to fill a summer 19 intern position to be employed during the summer months, 20 but only for a period of ten weeks as I understand it. 21 Is there any further comment or discussion about that 22 motion? There being none, those in favor signify by 23 raising your right hands. It's four zero, unanimous. 24 Let's go to 1.6 consider, discuss and take 25 appropriate action to select procurement method for 32 1 storm damage, roofing and HVAC repairs and/or 2 replacement due to 2016 hail damage in accordance with 3 the contract with Armko Industries. Commissioner Reeves 4 and Mr. Hastings. 5 COMMISSIONER REEVES: Charlie, if you want 6 to fill the Court in what has transpired. 7 MR. HASTINGS: I'll do that right quick. 8 We've met with Armko, Mike Perry, and he said there's 9 two options that he need to know what way the Court 10 would like to select. You can either go through a 11 cooperative bid, where bids have already been set up 12 through local cooperatives like Houston, Galveston area, 13 you know, go H-GAC or BuyBoard, or you can do the sealed 14 bid, competitive sealed bid process to procure after 15 he's put the plans and specs together and put it out to 16 bid or gone through a coop. He needs to go up front 17 which way he needs to put his plans together, and he 18 recommends the competitive seal bid process. That's the 19 procedure I'm most familiar with. He believes that we 20 get the most bank for our buck that way. 21 JUDGE POLLARD: Uh-huh, yeah. And it's 22 faster that way, too. 23 COMMISSIONER REEVES: Well, I agree with the 24 sealed bid, but just for clarification the cooperatives 25 are similar to BuyBoards, have already been approved for 33 1 no bid, authorization of the contract, but I do feel we 2 should go with the sealed bid process just to -- we can 3 reject all of the bids if they're not there, and just to 4 ensure that we are getting a competitive price on it. 5 MR. HASTINGS: That's right. 6 COMMISSIONER MOSER: Do you have an estimate 7 of what the damage is? 8 MR. HASTINGS: Not yet. We just have what 9 the insurance adjustors have put together so far. That 10 was about 550 thousand dollars, something like that. 11 COMMISSIONER MOSER: Okay. Pretty big, all 12 right. Okay, thanks. 13 JUDGE POLLARD: A motion. 14 COMMISSIONER REEVES: I'll make a motion 15 that we in accordance with the contract with Armko 16 Industries Incorporated, we instruct them to utilize the 17 sealed bid method for the HVAC and roof repairs due to 18 the 2016 hail damage. 19 COMMISSIONER BELEW: Second. 20 JUDGE POLLARD: Been moved by Commissioner 21 Reeves, seconded by Commissioner Belew to authorize the 22 procurement method of a bid process on the materials on 23 the job for the HVAC repairs and/or the replacement due 24 to the 2016 hail damage in accordance with the contract 25 with Armko Industries. Is there any further comment or 34 1 discussion? 2 COMMISSIONER REEVES: Just clarification, 3 that would be materials and labor. 4 JUDGE POLLARD: Materials and labor. All 5 right, go ahead. Any further discussion? Those in 6 favor of the motion signify by raising their right 7 hands. It's four zero, unanimous. 8 1.7 consider, discuss and take appropriate 9 action on request to use the courthouse grounds on a 10 weekly basis on Wednesday evenings from 4 p.m. to 7 p.m. 11 for a farmers market. That's every week apparently, is 12 that right? 13 MS. GRAHAM: What's that? 14 JUDGE POLLARD: Every week? 15 MS. GRAHAM: It is every week. 16 JUDGE POLLARD: Every week of the year? 17 MS. GRAHAM: It's a year round. My name's 18 Kayte Graham and I'm just here representing the farmers 19 market as a whole. We just want to do an information 20 exchange with y'all, let you know we are here and we're 21 at the River Star pavilion. One of our biggest 22 struggles that we had at that location is the 23 visibility. The market's growing tremendously, and 24 there's a great number of vendors that are in there, but 25 we don't have any visibility over there, nobody knows 35 1 that we're there. And so we we need the support of the 2 County, we need the support of the City, and the 3 community in order to grow that farmers market. 4 We sell pasture pork at market and we also 5 do the Fredericksburg farmers market and the Boerne 6 farmers market, and both of those farmers markets are 7 very vibrant farmers markets. The whole community is 8 involved. The county's involved, the County supports it 9 greatly. 10 JUDGE POLLARD: Are those on County 11 property? 12 MS. GRAHAM: Those are not on County 13 property; those are -- those are on city property. And 14 so, you know, the County completely supports it, the 15 City supports it, and so we need the support of the 16 County and the City as well in Kerr County and 17 Kerrville, and we want to know if that's something 18 that -- that you all support the local food scene, if 19 there's a local food policy, and if so who -- who is our 20 contact within the County, within the City, to continue 21 to grow the market. We had originally thought to use 22 courthouse grounds, which we are still in favor of that, 23 but if y'all don't feel that that is a good spot, then 24 you have another suggestion where we could go to -- to 25 grow the market for -- 36 1 COMMISSIONER MOSER: Have you had -- do you 2 see your customers or clients increasing since you've 3 been out there? 4 MS. GRAHAM: You know, they have, they have, 5 but what I hear from a lot of people is that they've 6 heard of the farmers market, but they don't know where 7 it is, and they can't find it. So that River Star 8 pavilion area you can't see it from the road, and so 9 there's signs on the road, on 27, going towards Center 10 Point, you know, right there at the AG barn, but a lot 11 of people, you know, come and they -- we look forever 12 and we can't find you. So that's -- they want to come 13 and they want to been a part of it, but -- 14 COMMISSIONER MOSER: Yeah, I've heard from 15 some people that quote discovered it, and they were just 16 excited about it. 17 MS. GRAHAM: Yes. 18 COMMISSIONER MOSER: So that's the reason I 19 was asking. Well, I guess one thing is, you know, it 20 could grow. This would be kind of a big boost if they 21 had the visibility. 22 MS. GRAHAM: Right. And the location is a 23 fabulous location, there's plenty of parking, it's a 24 really nice landscape. We just we need the support of 25 the community, and the County, and the City to -- just 37 1 as far as visibility to talk about it to -- you know 2 banners and signs and do we have that support is what I 3 would like to find out from you all, or any suggestions. 4 COMMISSIONER LETZ: Just a couple of things. 5 One, from a support standpoint, I don't know what we can 6 really do, but yes we like it, we think it's a good 7 service for the community. About using the courthouse 8 square, I think we're in the current process of looking 9 at a policy for the courthouse square use and at this 10 time I don't think I'm willing to go along with changing 11 the venue from out there to here. That may be an option 12 down the road as we're thinking about it, I don't know 13 if the Court's thinking about it, we discussed it, but 14 it will be on a future agenda whether we want to expand 15 the area that Spectra manages to the courthouse square. 16 We talked to them a little bit about it and that may be 17 coming to the Court in the future as an option. Right 18 now, I mean I don't think there's anything we can do it 19 out there to make it more visible. You know, the 20 pavilion, you're right, it is off to the side a little 21 bit. And I think it's -- the other option maybe put it 22 in the parking lot. But I don't know that that's a good 23 option either really, it's kind of hot out there. 24 COMMISSIONER MOSER: Any suggestion, Jake, 25 on how to get better visibility? 38 1 MR. WILLIAMSON: I mean visibility is an 2 issue of signage, I think. So as long as things like 3 this happen with discussions and people understand the 4 more events that go on out at the Event Center and the 5 park, the more people get used to the area, because this 6 is a locally driven event. It is going be locals coming 7 to it mostly after work on the way home. I think it's 8 just a growth timeline. But definitely banners, 9 knowledge help, so -- 10 COMMISSIONER MOSER: A question. If right 11 now are you doing it at River Star, if the weather were 12 inclement, I don't know moving it depending on 13 availability, and what kind of deal you work with 14 Spectrum on moving it into the show barn, you know, if 15 weather was such if you had to do that. So that could 16 be a plus for staying out there. 17 JUDGE POLLARD: Unless there's an activity 18 out -- 19 COMMISSIONER MOSER: Yeah, like I said if 20 there's a conflict, or you two would have to work it 21 out. 22 MR. WILLIAMSON: Yeah, definitely an option. 23 And visibility is one of our issues. I'm just thinking 24 about, I mean a good suggestion on how to be able to do 25 that, but I see the drive-thru potential there in the 39 1 barn also. I could talk to them about that. 2 COMMISSIONER MOSER: And if you grew, you 3 know, and if it's compatible with schedule and 4 compatible with whatever Spectra would need in the way 5 of revenue, then that could be a, you know, a really 6 good location. 7 MS. GRAHAM: Right. And do you want to ask 8 something? 9 JUDGE POLLARD: Please step forward and 10 state your name and address. 11 MS. DEPWEG: Darci Depweg. I live out on 12 2828. I'm new to the area, a couple of years. And the 13 visibility -- because I love farmers markets, I've 14 pretty much everywhere I've lived I've always kind of 15 sought them out, and it took me probably a year before I 16 even heard Kerrville had one, so I was driving over to 17 Boerne, because they actually have a banner right in the 18 middle of downtown farmers market, this is where it is 19 and what days. And it's up there all the time as far as 20 I know, so that was very helpful. And so when I found 21 out about the farmers market here, of course, that was 22 awesome. But the visibility is right, I mean just 23 trying to figure out being a new person, you know, I 24 thought okay I saw the signs, okay well where do I go 25 and where do I pull in, and like where are they, and you 40 1 don't really even see them when you pull into the 2 parking lot. So twice I left thinking I don't know 3 where they are. So you know being somewhere where 4 people can literally describe oh, farmers market, let's 5 go. And I think that would be very helpful. 6 MRS. STEBBINS: You can address the City 7 about putting a banner in town during different periods 8 of the year. 9 MS. GRAHAM: That would be great. And one 10 last thing is an information exchange, that's why we're 11 here. We're not, you know, ready to get up and move 12 right away. But we do want y'all to know that we're 13 here and it's -- it's growing, and the community's 14 growing with it. 15 COMMISSIONER BELEW: What percentage of your 16 vendors are Kerr County people? 17 MS. GRAHAM: I would say probably 80 percent 18 of them are Kerr County. 19 JUDGE POLLARD: Where you live on 2828, is 20 that in Kerr County? 21 MS. GRAHAM: What's that? 22 JUDGE POLLARD: Are you in Kerr County? 23 MS. GRAHAM: I am in Kerr County. 24 MS. DEPWEG: I'm on 2828. 25 MS. GRAHAM: We're in Center Point. 41 1 JUDGE POLLARD: Oh, that's you that were on 2 2828. 3 MS. DEPWEG: Yes. I'm just a customer. So 4 I go there every week. 5 JUDGE POLLARD: So you're not a member, all 6 right. All right, there's another guy back here that 7 wants to talk. Step up and state your name and address. 8 MR. GRAHAM: My name's Justin Graham, 9 gentlemen, thank you for your time, I'm Kayte Graham's 10 wife. And we're actually 542 Kelly Street, Center 11 Point, Kerr County. So it is -- there's a combination 12 of things as this grows that we would like to see 13 happen. Number one is to have a permanent stay and home 14 that we can market towards with the community can get 15 behind us and we can enrich and invigorate it, the 16 movement of the local food source and local venue of 17 producers. So part of that has been that it is 18 centralized in this city, and part of it is that we are 19 utilizing the facility out there. So it is a 20 essentially us getting together and building this, and 21 producing a board with a program with the logistics to 22 execute wherever it is to market for and to provide for 23 this community, and be a resource and a value. So that 24 is our main purpose and it is to just plant the seed 25 today, and then to continue to gain support as we move 42 1 along and grow in this Kerrville community. 2 COMMISSIONER MOSER: Seed planted, we'll see 3 if we transplant it. 4 MR. GRAHAM: See if we can graft, okay, 5 good. Thank you, gentlemen. 6 COMMISSIONER LETZ: How many vendors are on 7 average do y'all have a week? 8 MRS. GRAHAM: There's about 10 to 15. 9 COMMISSIONER LETZ: 10 to 15. 10 MRS. GRAHAM: Uh-huh. With growth coming. 11 There's more that are interested in participating. 12 COMMISSIONER LETZ: One thing we can do is, 13 you know, we encourage the use of that facility, but if 14 is there a way that we can help it, and certainly be 15 willing to look at that and work with Jake, and we meet 16 with Jake on a pretty regular base. 17 MR. GRAHAM: Perhaps as this is a Wednesday 18 every afternoon, even if it were a monthly or quarterly 19 rescheduled to centralize, to build the traffic and the 20 knowledgeability where we can present maps and boards 21 and show locations, and kind of -- better energize the 22 community knowledge, part of that is marketing for us, 23 part of the local papers, radio stations and so forth. 24 But visibility was mentioned several times today, and 25 that is one thing where you see a festival or an event 43 1 once or twice and you stumble upon it and you find 2 something great. And so that's I think with part of the 3 local producers in the county, and craftsman and so 4 forth that may be how they get their start to a greater 5 thing and we want to make sure that we're doing that 6 through you gentlemen and through the community, so that 7 is a Kerrville fruit, so to speak. Okay? 8 COMMISSIONER MOSER: Good. Heard a lot of 9 really good things about you. 10 MR. GRAHAM: Thank you, man. 11 JUDGE POLLARD: Yes, Ma'am, step forward. 12 MS. LEITNER: Good morning, Commissioners. 13 My name is Anke Leitner. I met Kayte a couple times out 14 there at the farmers market, actually at the old 15 location. I just would like to a hundred percent agree 16 with her, that I mean that the facility out there is a 17 beautiful facility, but it is hard to even get an event 18 started out there without, I mean, immensive kind of 19 advertising. I know what we spent at our's for 20 advertising, what was in the thousands of dollars 21 between all the radio stations and newspapers and social 22 media, and I'm in support too with that for events that 23 are allowed to move downtown as I requested permanently 24 for our event before, because it is very hard to 25 actually get events going out there, even though they 44 1 are beautiful facilities. 2 The problem of that facility out there is 3 the majority of our residents in Kerr County do not live 4 towards Center Point; they live to the north, to the 5 south, to the west. This right here is a central 6 location where it is the most traffic, most visibility, 7 and it would make it easier for any event coordinator to 8 actually put on a successful event. Me personally, I 9 used to go out there when they were at 505. 10 Unfortunately, since they moved in October, I only made 11 it out there one time because I'm, for example, somebody 12 I do live west in Kerr County. It is very inconvenient 13 to actually go out there. There were many times that I 14 was planning on going there, we live towards Hunt, I 15 will not drive out there just to go there. I did drive 16 there when it was on Harper Road because it wasn't that 17 far. But it's more than twice as far. Same thing when 18 you're already in town doing stuff. If you're under 19 time pressure you're not driving away from home to go 20 out there and go shopping, you do go home. 21 So I mean it's -- I support your's, and like 22 I said, I do not only do it for their purpose, I also do 23 support it for my own event what I ask that we would be 24 able to have at the courthouse, because I think it's a 25 way better location and also, I mean it would give any 45 1 event organizer a better kick start and make it a better 2 event of what they do out there. 3 JUDGE POLLARD: Thank you, Ma'am. 4 MS. LEITNER: Thank you. 5 JUDGE POLLARD: Anyone else wishing to speak 6 on that issue? Okay. What do you want to do, put it 7 off until we determine a policy. 8 COMMISSIONER MOSER: Yeah, it was just 9 information as she said. 10 COMMISSIONER LETZ: I think a banner is a 11 great idea, but that's a city issue. But I can tell you 12 who to contact over there. 13 MS. GRAHAM: Okay, who's the contact? 14 COMMISSIONER LETZ: The new city manger is 15 Mark McDaniel, and I think he would be very agreeable to 16 it, and -- 17 JUDGE POLLARD: They don't want to do it on 18 the city park? 19 COMMISSIONER MOSER: No. This is for 20 banners. 21 COMMISSIONER LETZ: For the banner. I mean, 22 the location -- 23 MRS. STEBBINS: They have a procedure for 24 the banner selection. 25 COMMISSIONER LETZ: They have a process. 46 1 MRS. STEBBINS: Yes. 2 JUDGE POLLARD: Have you thought about 3 asking the City? 4 MS. GRAHAM: We have. I've actually been in 5 contact with the park manager. We've been playing phone 6 tag. So that is a definite option at Louis Hayes Park. 7 We just have to work out the details of it. 8 JUDGE POLLARD: All right, thank you. 9 MS. GRAHAM: Okay, thank y'all very much. 10 JUDGE POLLARD: Let's go to item 1.9 11 consider, discuss and take appropriate action on various 12 requests related to the Hot Air Balloon Festival being 13 held at the Hill Country Youth Event Center including, 14 but not limited to allowing the park to remain open 15 after hours and the use of the Dog Park for that event. 16 Mr. Williamson. 17 MR. WILLIAMSON: Good morning, Your Honor, 18 Commissioners. Thanks for taking your time out today. 19 Just have a few final items to close out. As we are 20 fast approaching the Hot Air Balloon Festival scheduled 21 for June 2nd and 3rd. And what I'm here today for is 22 the final approval for the use of the dog park side of 23 Flat Rock Park beginning on Wednesday, May 30th for 24 setup. With teardown being complete no later than noon 25 on Monday, June 4th. So I would request access to that 47 1 Dog Park side of Flat Rock Park for those times, and 2 then as well as extending the park hours on June 2nd and 3 3rd to past 11 p.m. that's the posted closing time for 4 the park. We do have security scheduled, we will have 5 officers onsite, and so I just want to get approval on 6 that. 7 COMMISSIONER LETZ: You said past 11 -- 8 MR. WILLIAMSON: Past 11. 9 COMMISSIONER LETZ: -- to what? 10 MR. WILLIAMSON: No later than midnight is 11 what we're asking for. With that, if the carnival goes 12 to 11:45, midnight the people will need to be leaving 13 the park, but the festival will not go past midnight. 14 COMMISSIONER MOSER: You say you have 15 security down there. Will people be down in that area 16 all night, the people with the activities itself, the 17 balloon -- 18 MR. WILLIAMSON: Oh, the balloon festival. 19 COMMISSIONER MOSER: Yeah. 20 MR. WILLIAMSON: We will have overnight 21 security down there, but there won't be any camping. 22 COMMISSIONER MOSER: Okay, no camping. 23 JUDGE POLLARD: Will any of the will be 24 staying there? 25 MR. WILLIAMSON: The staff is staying at the 48 1 Inn of the Hills, and then I will have some of the 2 carnival staff staying either at River Star Park or in 3 the RV spots on campus. 4 COMMISSIONER MOSER: All right. Move for 5 approval. 6 COMMISSIONER REEVES: If I can ask one 7 question real quick. What about the rest of Flat Rock 8 Park, do you need that closed during this time? 9 MR. WILLIAMSON: I would like to have that 10 remain open. The reason being I don't want to take away 11 from anybody's ability to use the park as it's really 12 just an overflow additional parking for this festival, 13 so I don't see any need to. 14 COMMISSIONER REEVES: So your request is 15 only for the Dog Park to be closed. 16 MR. WILLIAMSON: Correct, the bridge, as 17 dictated by the map. 18 COMMISSIONER REEVES: Are you going to put 19 up some sort of notice to let people know beforehand so 20 they don't show up on Wednesday the 30th to walk their 21 dog and can't get in there? 22 MR. WILLIAMSON: Correct. They can post 23 signs down there, and as well we'll be blasting on 24 social media and news outlets more details about the 25 festival, where to park up at the Event Center and the 49 1 easiest access, we're working on a map. 2 COMMISSIONER REEVES: I'll second 3 Commissioner Moser's motion. 4 JUDGE POLLARD: All right, been moved by 5 Commissioner Moser, seconded by Commissioner Reeves to 6 approve the various requests outlined by Mr. Jake 7 Williamson for the Hot Air Balloon Festival to be held 8 at the Youth Event Center on those dates June 2nd and 9 3rd -- 10 MR. WILLIAMSON: June 2nd and 3rd are the 11 festival dates. 12 JUDGE POLLARD: -- of 2017. Is there any 13 further comment or question about it? 14 COMMISSIONER MOSER: Just want to re 15 emphasize what Commissioner Reeves said, I think we 16 talked about that before, making sure that there was 17 plenty advance notice that the Dog Park was going to be 18 closed on that, so that's very important, so -- 19 COMMISSIONER REEVES: You want it closed 20 from Wednesday -- starting Wednesday May 30 through 21 Monday, June 4, correct? 22 MR. WILLIAMSON: Correct. 23 COMMISSIONER LETZ: And the park hours would 24 be extended until 12 midnight. 25 MR. WILLIAMSON: Yes. 50 1 JUDGE POLLARD: All right. Both parties, 2 the movant and the second agree to those amendments to 3 the motion? 4 COMMISSIONER MOSER: Yes. 5 COMMISSIONER REEVES: Yes. 6 JUDGE POLLARD: Any further questions or 7 comments on the motion? If not, those in favor signify 8 by raising their right hands. It's four zero, 9 unanimous. 10 1.10 consider, discuss and take appropriate 11 action on request to use capital improvement funds for 12 electrical upgrades in the show barn at the Hill Country 13 Youth Event Center. Mr. Williamson. 14 MR. WILLIAMSON: Does everybody have a 15 printout? All right. I tried to show what this quote 16 is for to help us all understand. As we've managed the 17 facility for over a year and a half now, many of our 18 clients have come to us with requests, and with this we 19 always look to improve to make these things easier for 20 everyone including ourselves and to find ways to make 21 revenue with ancillaries. With that I've had multiple 22 groups that have used food trucks for events, which has 23 really worked out well, it's a good setup in the show 24 barn for these food trucks. Seen great success and a 25 lot of re upping, people in their annual event they're 51 1 coming back. So with that, I'm trying to cater to them 2 to upgrade some of the power in the show barn to allow 3 for mostly food trucks and/or other events such as the 4 kennel club, they need larger amount of -- 5 JUDGE POLLARD: Do they have difficulty 6 getting power? 7 MR. WILLIAMSON: Yeah. Difficulty, or they 8 could do more with -- 9 JUDGE POLLARD: There have been complaints 10 about it. 11 MR. WILLIAMSON: -- other options. 12 JUDGE POLLARD: Or requests about it. 13 MR. WILLIAMSON: Requests, yeah. 14 JUDGE POLLARD: Yeah, okay. 15 MR. WILLIAMSON: So with that we come up 16 with a plan to increase power on the back wall. You'll 17 see those are P3 and P4, panel 3, panel 4, to add two RV 18 boxes to each side to have access to the show barn, to 19 allow food trucks additional plug-ins, all those things 20 in that area, as well as the main breaker panel area we 21 will need to add power boxes so that we can add RV 22 pedestals. This side would include services outside on 23 this area as well as two 100-amp disconnects. What that 24 is is so we can get -- accommodate anything from a band 25 on down to a food truck. 52 1 COMMISSIONER MOSER: So where are you 2 putting the new outlets? 3 MR. WILLIAMSON: So on your sheets you'll 4 see the red boxes are the RV pedestals, they'll be 5 mounted to the wall, but it'll be an RV box. And then I 6 blew them up on the additional tried to make it a little 7 bit easier. 8 COMMISSIONER BELEW: So how many outlets 9 total, Jake? How many hookups? 10 MR. WILLIAMSON: Eight total boxes; however, 11 one box would be a dual service so it could either be 12 used outside or inside; not both together. So seven 13 functional, but eight physical. As well as the two 14 100-amp disconnects. 15 JUDGE POLLARD: What's in existence right 16 now? 17 MR. WILLIAMSON: In existence right now is 18 only the typical 120, 20 amp outlets. 19 COMMISSIONER BELEW: How many of those are 20 there? 21 MR. WILLIAMSON: Throughout the entire show 22 barn there's at least 30, each pillar has them. Just 23 the problem or the issue is those that need more 24 amperage than 20 amps with a different plug, we cannot 25 accommodate at this time. 53 1 COMMISSIONER BELEW: Is your idea then for 2 this that anybody that requires anything more would 3 always be in close to these outlets? 4 MR. WILLIAMSON: Correct. It helps design 5 the event. We found these two places would be where 6 most events I could accommodate by either having in the 7 back of the room or front of the room. One of the 8 people that rent both the show barn and the Exhibit 9 Hall, they'll come through there to use the food trucks 10 in that area, from what we've had so far. 11 COMMISSIONER BELEW: Well, I wouldn't want 12 to see us gapping a bunch of wire -- 13 MR. WILLIAMSON: Correct. 14 COMMISSIONER BELEW: And having some king of 15 an issue with liability. 16 MR. WILLIAMSON: Sure. They'll all be 17 conduit, professionally installed boxes so they'll be 18 enclosed. 19 COMMISSIONER BELEW: I'm talking about the 20 user. If the box is in that corner and the guy using is 21 over here, you got wire out there, and we don't want to 22 have something like that, so what you said is whoever 23 needs that extra power doesn't have any choice but to be 24 near to that power? 25 MR. WILLIAMSON: Correct. And that's why -- 54 1 that's also the reason for the multiple boxes to 2 eliminate safety issues like that so we can get 3 everybody as close as we can. 4 COMMISSIONER MOSER: So how many boxes are 5 you adding? How you many outlets are you adding? 6 MR. WILLIAMSON: Well, each box is going to 7 have four outlets. 8 COMMISSIONER MOSER: Four outlets. And how 9 many boxes are you adding? 10 MR. WILLIAMSON: Eight. 11 COMMISSIONER MOSER: Eight boxes, okay. So 12 32 basically -- 13 MR. WILLIAMSON: Correct. Well, in a way, 14 because if you're using the 50 amp breaker for your RV 15 you wouldn't use a 30 amp for -- 16 COMMISSIONER MOSER: So you're going to 17 50/30/20 and breaker. And what is the hundred amp 18 disconnect, that's just a disconnect on the box? 19 MR. WILLIAMSON: That's going to be a 20 disconnect on the box, with pigtails and twist lock 21 hookups. 22 COMMISSIONER MOSER: Okay. So you've got 23 the panel of 225 amp panel, okay, and then you got a 24 breaker that goes with that, and then you got a hundred 25 amp disconnect. And then you got those outlets of 55 1 multiple amperage. 2 MR. WILLIAMSON: Correct. 3 COMMISSIONER MOSER: And one other question. 4 This is based on what you see is the need. Do you think 5 this does it okay, or do you need to do -- 6 MR. WILLIAMSON: Correct. In doing my 7 diligence to future proof it, looking at all options, 8 that's what with the disconnects to add that would be -- 9 should suffice up to, you know, not getting Garth 10 Brooks, stuff like that, but we could suffice a local 11 regional band with their setup. 12 JUDGE POLLARD: And you're anticipated 13 growth for maybe five years. 14 MR. WILLIAMSON: I suspect so, Sir. 15 COMMISSIONER MOSER: And the location is the 16 right place. You don't need it at other locations based 17 on what you know now? 18 COMMISSIONER MOSER: Based on what I know 19 and also to be as cost effective as possible, I would 20 not want to run from that main panel all the way on the 21 other side. 22 JUDGE POLLARD: So it looks like this is 23 going to all cost around 17 thousand dollars? 24 MR. WILLIAMSON: Correct. I believe it was 25 17,900. And with that, not only do we believe it's such 56 1 a good and important growth factor the local rotary club 2 has also approached us with the idea of donating to this 3 project to help pay for a box that they use for the 4 super bowl, because their -- 5 JUDGE POLLARD: Okay, let's assume worse 6 case scenario and call it 18 thousand dollars. Let's 7 assume we don't get any donations then. Where do we get 8 this, is this budgeted? Where are we go going to get 9 the money to do this? 10 COMMISSIONER LETZ: Capital. Left for that 11 building that we're obligated to spend on that building. 12 COMMISSIONER BELEW: What do we got in that 13 fund? 14 MRS. DOSS: We currently have about a 185 15 thousand left, but we are -- within our contract, we 16 were supposed to spend two hundred thousand, and we have 17 to spend 27,276 yet. 18 COMMISSIONER BELEW: Is there a time limit? 19 COMMISSIONER LETZ: Well, we should have 20 already spent that under the contract. 21 COMMISSIONER BELEW: What else you got, 22 Jake? 23 COMMISSIONER MOSER: Got 2000 left over, 24 whatever. 25 COMMISSIONER LETZ: To answer that, Jake, 57 1 Mr. Reeves and myself and Brenda, we'll presenting the 2 capital item, a portion of our budget, priority list of 3 what needs to be done out there, and because money has 4 to be spent on that facility. We can't really move it. 5 So what needs to be done and we're getting various 6 costs, and then the Court will decide on the priority 7 list. But this is something that Jake, you know, is 8 important enough to go ahead and move it up on the 9 schedule to come to the Court today. 10 COMMISSIONER MOSER: Okay. 11 COMMISSIONER LETZ: I'll make a motion to 12 approve up to 18 thousand dollars for the electrical 13 improvements at the Hill Country Youth Event Center as 14 presented. 15 COMMISSIONER REEVES: Second. 16 JUDGE POLLARD: Been moved by Commissioner 17 Letz, seconded by Commissioner Reeves to approve an 18 expenditure out of the capital improvement portion of 19 the available funds for that facility for electrical 20 upgrades in the show barn at the Hill Country Youth 21 Event Center as described, and as included in the agenda 22 package. Is there any further discussion or question 23 about this? 24 COMMISSIONER LETZ: Just a quick -- while my 25 brain still doesn't forget about it. Jake, we need to 58 1 look at signage out there, also, and look at these 2 capital items, I don't believe that's on our list that 3 we've been looking at, but I think signage is an issue 4 out there. We at one point talked about doing a big 5 sign, and do something a little bigger, and then got 6 crosswise -- not cross wise. We couldn't figure out how 7 to meet the City Code. I think we need to look at that, 8 and if we need to go and ask for a waiver maybe we 9 should do that. I have no idea what those costs are, 10 but you can come up with some ideas to do something a 11 little bit larger than that. 12 MR. WILLIAMSON: For the marquis sign? 13 COMMISSIONER LETZ: Marquis or some other 14 signs if possible. 15 JUDGE POLLARD: Maybe you want a separate 16 one for over on the -- 17 COMMISSIONER LETZ: River Star side. A real 18 sign. 19 JUDGE POLLARD: -- River Star side. 20 MR. WILLIAMSON: Right. We have posted two 21 signs, park for rent, and on the highway side and on the 22 Riverside we've got a sign River Star Park. 23 JUDGE POLLARD: Talking about a big 24 electrical one over there, too. I mean they want some 25 exposure. 59 1 COMMISSIONER LETZ: Signage -- signage is an 2 issue out there, so something we can look at some ideas. 3 JUDGE POLLARD: All right, is there any 4 further discussion or comments about it? There being 5 none, those in favor signify by raising your right 6 hands. It's four zero, unanimous. 7 COMMISSIONER REEVES: Judge, could we have a 8 short recess? 9 JUDGE POLLARD: All right. Ten-minute 10 break. 11 (Break.) 12 COMMISSIONER LETZ: Judge, could we go back 13 to 1.9, because I think we need to check the date that 14 we put in the court order that were correct, make sure 15 we're correct what we said in the order. 16 MR. WILLIAMSON: Thank you. 17 JUDGE POLLARD: You got a mistake in the 18 dates? 19 MR. WILLIAMSON: Correct, Sir. I apologize, 20 I had the wrong date for the Wednesday, May 31st for the 21 Dog Park to be closed. 22 JUDGE POLLARD: We're going to reconsider 23 1.9 on the agenda. That is about our Hot Air Balloon 24 Festival, seems our dates were wrong in that. And give 25 us the correct dates now. May 31st -- 60 1 MR. WILLIAMSON: May 31st through June 5th. 2 JUDGE POLLARD: -- through June 5th. Time 3 starting and the ending? 4 MR. WILLIAMSON: 8 a.m. on May 31st through 5 2 p.m., June 5th. 6 JUDGE POLLARD: All right. Is there a 7 motion to amend the prior Resolution? 8 COMMISSIONER LETZ: Move for approval, move 9 to that amendment. 10 COMMISSIONER REEVES: Do we need to 11 rescind the first one? 12 COMMISSIONER MOSER: Just modify it. 13 COMMISSIONER REEVES: I'll second to 14 coincide with the dates Mr. Williamson has scheduled. 15 JUDGE POLLARD: Been moved by Commissioner 16 Letz, seconded by Commissioner Reeves to amend the 17 previous Resolution on this matter to correct it to the 18 dates from 8 a.m. on May the 31st through June the 5th 19 at what time? 20 MR. WILLIAMSON: 2 p.m. 21 JUDGE POLLARD: 2 p.m., all right. No other 22 changes needed? 23 MR. WILLIAMSON: No, Sir. 24 JUDGE POLLARD: This is on item 1.9 on the 25 agenda as to the Hot Air Balloon Festival. All right, 61 1 any further discussion or comment about this one? There 2 being none, those in favor signify by raising their 3 right hands. It's four zero, unanimous. It is amended. 4 Thank you. 5 MR. WILLIAMSON: Thank you. I'm sorry. 6 JUDGE POLLARD: All right, let's go to item 7 1.11 consider, discuss and take appropriate action on 8 request from Community Council of South Central Texas to 9 allow the County Judge to sign a proclamation declaring 10 May 2017 as community action month. Is there a 11 Mr. Bobby Deike here? 12 MRS. GRINSTEAD: We originally had this set 13 for today, and then you wound up talking to him at the 14 workshop last Friday, so I told him he wouldn't have to 15 be here, we could still put it on the agenda, since I 16 assumed all your questions were answered last Friday he 17 wouldn't have to travel again, so -- 18 COMMISSIONER BELEW: Oh, that's right. He 19 was the very talkative fellow. I move that we accept 20 the motion. 21 COMMISSIONER REEVES: Proclamation -- 22 COMMISSIONER BELEW: Proclamation. 23 COMMISSIONER REEVES: -- as included in the 24 backup and authorize the County Judge to sign same. 25 COMMISSIONER BELEW: Yes. 62 1 COMMISSIONER REEVES: I'll second that. 2 JUDGE POLLARD: Been moved by Commissioner 3 Belew and seconded by Commissioner Reeves, to authorize 4 the County Judge to sign the proclamation that's in the 5 agenda package in the backup material. Is there any 6 further discussion or comment? There being none, those 7 in favor of the motion signify by raising your right 8 hands. It's four zero, unanimous. Thank you. 9 1.12 consider, discuss and take appropriate 10 action to reappoint Ron Vick to the Kerr County 11 Emergency 911 Board of Managers for an additional 12 two-year term? Commissioner Moser. 13 COMMISSIONER MOSER: Thank you. Thank you, 14 Judge. Ron Vick has been a member of the 911 Board for 15 a number of years, has agreed to serve another two-year 16 term. He's been very effective on the Board, and I 17 think that 911 district with their performance just 18 exemplifies what he's done, so I move that we appoint -- 19 reappoint Ron Vick to the Kerr Emergency 911 Board of 20 Managers for an additional two-year term. 21 COMMISSIONER LETZ: Second. 22 JUDGE POLLARD: Been moved by Commissioner 23 Moser to reappoint Ron Vick to the Kerr County 911 Board 24 for an additional two-year term, seconded by 25 Commissioner Letz. Is there any further discussion? 63 1 COMMISSIONER LETZ: Comment. Ron's done a 2 great job on that. 3 JUDGE POLLARD: Yeah. He has some kids that 4 are really good athletes, too. Came through Tivy and 5 were exceptional athletes. One of them played a long 6 time with Baylor. I think he may be playing pro ball 7 now, pro baseball. 8 MR. BOLLIER: Triple-A. 9 JUDGE POLLARD: Yeah, okay. Those in favor 10 of the motion signify by raising their right hand. It's 11 four zero, unanimous. Thank you. 12 All right, 1.13 consider, discuss and take 13 appropriate action to close courthouse parking lot on 14 May 29, 2017. That's a Monday, isn't it? Is that a 15 Monday? 16 MR. BOLLIER: That's Memorial Day. 17 JUDGE POLLARD: Hu? 18 COMMISSIONER LETZ: Memorial Day. 19 JUDGE POLLARD: I know it's Memorial Day. It 20 is still a Monday. 21 MR. BOLLIER: Yes, Sir. 22 JUDGE POLLARD: I don't think they changed 23 the name of it on the calendar. 24 COMMISSIONER MOSER: He wants to get that on 25 the record, I think. 64 1 JUDGE POLLARD: All right. Anyway, is there 2 any comment or question about that? 3 COMMISSIONER LETZ: I just thought we ought 4 to close it because of, you know, crowd. A lot of 5 seating will be set up out on the parking lot is the way 6 it'll be set up out there, so easier to close the 7 parking lot. And Commissioner Reeves and I visited with 8 Tim earlier and asked him to bring in about 50 of the 9 comfortable chairs with cushions, and then a hundred 10 chairs with other chairs so we'd have 150 chairs -- 11 COMMISSIONER BELEW: Uncomfortable. 12 COMMISSIONER LETZ: -- out there. Yeah. 13 And the -- of course have the benches as well. 14 JUDGE POLLARD: And those benches are 15 comfortable by the way. 16 COMMISSIONER LETZ: They are comfortable. 17 JUDGE POLLARD: The only reason I was 18 emphasizing the Monday a part of it. I've been talking 19 to people about it, talking it up. Yeah, it's on the 20 29th. What day of the week is that? So let's emphasize 21 it in the media; don't just say on the 29th. Say it's 22 on Monday the 29th. Okay. 23 COMMISSIONER LETZ: I think that's a hundred 24 and 50 chairs is probably the correct number. I mean 25 that's a question. 65 1 COMMISSIONER BELEW: Hard to know. 2 JUDGE POLLARD: That's a good idea, too. 3 COMMISSIONER MOSER: We don't know. Depends 4 on the weather. 5 MR. BOLLIER: What we do every year is -- 6 JUDGE POLLARD: All right, is there a 7 motion? 8 COMMISSIONER LETZ: I make a motion to close 9 the parking lot on Monday, the 29th, Memorial Day. 10 COMMISSIONER MOSER: Second. 11 COMMISSIONER BELEW: Second. 12 COMMISSIONER MOSER: Go ahead. 13 JUDGE POLLARD: All right, it's been moved 14 by Commissioner Letz and seconded by Commissioner Belew 15 to close the parking lot on Monday, May the 29th, 2017, 16 the parking lot of Kerr County Courthouse. Is there any 17 further discussion or comment? There being none, those 18 in favor signify by raising their right hands. Four 19 zero, unanimous. Thank you very much. 20 Let's go to 1.14 consider, discuss and take 21 appropriate action to approve contracts with Comfort 22 Volunteer Fire Department and Castle Lake Volunteer Fire 23 Department and allow the County Judge to sign same. 24 If you'll look at your backup material, I 25 think this is just a standard renewal of contracts with 66 1 them. 2 COMMISSIONER LETZ: Move for approval. 3 COMMISSIONER REEVES: Second. 4 JUDGE POLLARD: All right, been moved by 5 Commissioner Letz, seconded by Commissioner Reeves to 6 approve the execution of those contracts by the County 7 Judge, the one for Comfort Volunteer Fire Department and 8 Castle Lake Volunteer Fire Department. Is there any 9 further comment or discussion? There being none, those 10 in favor signify by raising their right hand. It's four 11 zero, unanimous. 12 1.15 consider, discuss and take appropriate 13 action on implementation of the burn ban. 14 Now, this of course is in the material and 15 it's a Resolution to authorize the -- authorize 16 declaring a burn ban, but it also gives the 17 commissioners of each Precinct the right to suspend it 18 in that Precinct. And I think this is a standard one we 19 have to execute. So is there any comment or discussion 20 about that? 21 COMMISSIONER REEVES: Other than I don't 22 want anybody to take it that they can't burn today or 23 anything like that. This is just as Judge said that 24 it's something that we have to implement I believe every 25 90 days, isn't it? And then as you said the 67 1 commissioners have the ability to lift the burn ban as 2 needed. 3 JUDGE POLLARD: All right. 4 COMMISSIONER REEVES: Move for approval of 5 the agenda item. 6 COMMISSIONER LETZ: Second. 7 JUDGE POLLARD: Moved by Commissioner 8 Reeves, seconded by Commissioner Letz to approve the 9 agenda item 1.15, the order as set forth in there about 10 the burn ban. Any further comment or discussion? There 11 being none, those in favor signify by raising your right 12 hands, it's four zero, unanimous. 13 1.16 consider, discuss and take appropriate 14 action to approve Cooperative Working Agreement between 15 Kerr County Victim Rights Coordinator Program and the 16 Hill Country CASA. 17 And I think that's -- it's in your agenda 18 item, you see the proposed contract with them. I think 19 that's a standard thing that we need to do, and we do it 20 periodically. I recommend we do it. And so is there a 21 motion? 22 COMMISSIONER LETZ: I move for approval, 23 Judge. 24 COMMISSIONER MOSER: Second. 25 JUDGE POLLARD: Commissioner Letz moves and 68 1 Commissioner Moser seconds the motion as to item 1.16 on 2 the agenda, and that is to approve the cooperative 3 working agreement between the Kerr County Victims Rights 4 Coordinator Program and the Hill Country CASA. 5 COMMISSIONER MOSER: And authorize the Judge 6 to sign it. 7 JUDGE POLLARD: And authorize the County 8 Judge to sign same. Is there any further discussion? 9 There being none, those in favor signify by raising 10 their right hands. It's four zero, unanimous. 11 1.17 consider, discuss and take appropriate 12 action to determine what to do with the old generator at 13 the Sheriff's Office. You got an extra one, hu? 14 SHERIFF HIERHOLZER: Yeah. It's not ready 15 to move yet, but Huser Construction and our architects 16 are already posing the question as to what we're going 17 to do with it. It's a very large generator, it runs 18 that whole facility, has for the last 20 years. It is 19 maintained weekly. It's a diesel generator. It's about 20 the size of y'all's area up there, and it's in excellent 21 condition, but I don't know what the county's going to 22 want to do with it. It's been replaced because of the 23 size of the facility, the expansion. There are two 24 great extremely large twice the size -- each one twice 25 the size of the current one. Caterpillar generators 69 1 that are being hooked up that will run the entire 2 facility. So it's just -- doesn't have to be moved this 3 minute, but it is getting close that once we swap over 4 we're going to have to do something with it. 5 JUDGE POLLARD: Is there a place maybe that 6 that could be used as a backup? Some kind of -- 7 COMMISSIONER LETZ: I mean -- 8 COMMISSIONER BELEW: It's paid for, correct? 9 COMMISSIONER LETZ: They're may be. But my 10 feeling on things like that is usually it's better off 11 selling and getting what we can for it because otherwise 12 it's going to sit and deteriorate. 13 COMMISSIONER MOSER: And you gotta turn it 14 on, activate it, and it's 20 years old. 15 SHERIFF HIERHOLZER: It's 22 years old. 16 JUDGE POLLARD: But it's in excellent 17 condition. 18 SHERIFF HIERHOLZER: But it runs every 19 single Monday morning. It runs with and without loads 20 put on it. The only issue we've ever had was in the 21 transfer switch when a lizard got up in there and fried 22 the transfer switch, but other than that it's maintained 23 by maintenance weekly and it runs constantly. And it is 24 22 years old, but it's a -- as far as I know, it's -- 25 MR. BOLLIER: It's basically brand new. 70 1 COMMISSIONER BELEW: How many hours is on 2 it? 3 JUDGE POLLARD: Could you use it over there 4 in your new maintenance facility? 5 SHERIFF HIERHOLZER: It runs one hour a 6 week. 7 COMMISSIONER MOSER: Yeah, that would be 8 overkill. 9 MR. BOLLIER: Yeah, kind of an overkill, 10 Judge. 11 COMMISSIONER LETZ: I think surplus it and 12 put it on BuyBoard and try to sell it. And we can 13 always reject any offers we get. 14 SHERIFF HIERHOLZER: Do that, do it at the 15 AG barn, or -- at one time this courthouse had a backup 16 generator. And I don't know with more and more, John 17 said he didn't -- really wasn't interested, but with 18 more and more with large servers being hooked up here, 19 and I know there was a power outage sometimes. When 20 there's a power outage here, it goes out there, too. 21 JUDGE POLLARD: How about the juvenile 22 facility? 23 MR. BOLLIER: It has one. 24 COMMISSIONER MOSER: Is it -- 25 JUDGE POLLARD: It has a back up? 71 1 MR. BOLLIER: Yes. They're required to. 2 COMMISSIONER MOSER: Is this better than the 3 one out here? 4 MR. BOLLIER: The one out there runs off 5 natural gas, where this one runs off of diesel. 6 SHERIFF HIERHOLZER: And this one's probably 7 twice the size of that one. 8 COMMISSIONER LETZ: I think there's probably 9 a pretty good market for a used one like this. 10 COMMISSIONER MOSER: I would think. 11 COMMISSIONER REEVES: I would think that it 12 -- I know KPUB a couple times has offered there's to -- 13 through Charlie Hastings if Road & Bridge needed it, but 14 KPUB's was needing some repairs, wasn't it? Well, it 15 could be used at any facility, I tend to agree with 16 Commissioner Letz for what we might need one for on that 17 one occasion wouldn't be economical -- 18 SHERIFF HIERHOLZER: Yeah. This is not in 19 no way, shape or form could be a portable type. It 20 would have to be mounted on an 18 wheeler to haul it 21 around. 22 COMMISSIONER REEVES: And I think the 23 occasional need we have would be out weighed by the cost 24 of the maintenance, because any of the other facilities 25 we have, barring a tornado or something, it would just 72 1 be a temporarily -- 2 SHERIFF HIERHOLZER: Well, Huser didn't 3 know, and I didn't know the cost of removing it or 4 anything else would be, but they were asking if the 5 County just wanted it hauled off, or -- 6 COMMISSIONER MOSER: Huh-uh. 7 SHERIFF HIERHOLZER: -- or if we wanted to 8 use it, or if we wanted to sell it, and that was the 9 question that was posed to the architects and they posed 10 it to me so that's why I -- 11 COMMISSIONER MOSER: Sell it in place. 12 COMMISSIONER LETZ: I think declare it as 13 excess and put it on the Board. This is an idea, don't 14 know if they have any need for it, but they may offer it 15 to the City of Kerrville. I don't know if they have any 16 facility that requires generator at any of their, you 17 know, facilities. 18 JUDGE POLLARD: Good thought. That's a good 19 thought. 20 COMMISSIONER MOSER: I'm sure the Mental 21 Hospital, the State Hospital, they probably have all 22 kinds of -- 23 JUDGE POLLARD: CSU maybe, too. 24 COMMISSIONER LETZ: We can offer it to some 25 of the other local governmental entities and see if 73 1 there's a need for it. I don't want to just give it 2 away, but if they have a true need for it. 3 SHERIFF HIERHOLZER: Well, or as a bargain 4 with something else if they needed it. 5 JUDGE POLLARD: I think that's a great idea. 6 That's better than getting the money. 7 COMMISSIONER REEVES: If you can inquire 8 around to our other governmental entities? 9 SHERIFF HIERHOLZER: I can do that. 10 COMMISSIONER REEVES: And find out if there 11 is a need, and if there is we can discuss an Interlocal 12 Agreement; if there's not, then we can come back and 13 surplus it at a later date. 14 COMMISSIONER LETZ: But no, he can't have 15 it. 16 SHERIFF HIERHOLZER: The only thing I -- I 17 will double check on, because they weren't sure whether 18 it was going to have to be moved sooner to get us hooked 19 up, but I told them they couldn't do that until the jail 20 commission's approval anyhow, because we have to be 21 hooked up, so we'll have to look at it. Hopefully 22 they're working around it, okay, at this point. 23 JUDGE POLLARD: All right, so we're going to 24 pass that for right now. 25 COMMISSIONER LETZ: Yeah. 74 1 JUDGE POLLARD: Let's go on to paying some 2 bills. 3 COMMISSIONER LETZ: Judge, I move to pay the 4 bills. 5 JUDGE POLLARD: Commissioner Letz moved that 6 to pay the bills as submitted. Is there a second? 7 COMMISSIONER BELEW: Second. 8 JUDGE POLLARD: Seconded by Commissioner 9 Belew. Is there any comment or question? If not, those 10 in favor signify by raising your right hands. It's four 11 zero, unanimous. Thank you. 12 The next one is budget amendments as 13 presented. 14 MRS. DOSS: Yes, Sir. We have 11 budget 15 amendments. Most of them are interdepartmental 16 transfers, line item transfers; although, there's a few 17 that are not. 18 JUDGE POLLARD: And the five thousand -- 19 almost six thousand dollar one from 216th District 20 Attorney -- 21 MRS. DOSS: Which one is that? 22 JUDGE POLLARD: That's item six. 23 MRS. DOSS: Number six. 24 COMMISSIONER REEVES: It's actually a $7.23 25 amendment, isn't it? 75 1 MRS. DOSS: Yes. 2 JUDGE POLLARD: I see that, yeah, okay. 3 MRS. DOSS: We didn't have enough in 4 overtime. We were just moving it. 5 JUDGE POLLARD: Okay. 6 COMMISSIONER REEVES: The one I question and 7 I'll address this to Mr. Bollier is the first one. 8 We're taking quite a bit out of your courthouse 9 maintenance account for trash service movement at the 10 parks. Is that going to run you short at the courthouse 11 for the rest of the fiscal year? 12 MR. BOLLIER: We're probably going to run 13 short, yes, Sir, a little bit, weren't we? Is that the 14 one we figured up the other day with Joy? I may be 15 wrong, Sir. 16 MRS. DOSS: You're moving it from 510 to 513 17 is what we did. 18 MR. BOLLIER: Because we took out -- 19 COMMISSIONER REEVES: How much does trash 20 cost here at the courthouse on a weekly basis? 21 MR. BOLLIER: It's 202, 204, 230 something 22 like that. 23 COMMISSIONER MOSER: So if you're going to 24 run short here, why take it out of here and sending it 25 over there, why not run short over there? 76 1 MR. BOLLIER: What I did is my fault because 2 I took trash out of 513-400, and didn't take it out of 3 510-400. Before we did not ever have trash money into 4 the courthouse. We always took it out of 666, and then 5 513. And we added trash money into courthouse last year 6 if you remember. And it's my fault because I took money 7 out of here paying for that. 8 COMMISSIONER MOSER: Brenda, does this all 9 stay within the budget? 10 MRS. DOSS: Yes. 11 COMMISSIONER MOSER: Okay, good answer. 12 MR. BOLLIER: I tried. I try, Commissioner 13 Moser. 14 COMMISSIONER MOSER: Okay. 15 COMMISSIONER LETZ: I make a motion that we 16 approve the budget amendments as presented. 17 COMMISSIONER REEVES: Second. 18 JUDGE POLLARD: Moved by Commissioner Letz, 19 seconded by Commissioner Reeves to approve the budget 20 amendments as submitted, seconded by Commissioner 21 Reeves. Any further questions? 22 COMMISSIONER BELEW: Just want to reiterate 23 that it was Tim's fault. 24 MR. BOLLIER: It was. It was. I own up to 25 it. 77 1 JUDGE POLLARD: Those in favor of the motion 2 signify by raising your right hand. It's four zero, 3 unanimous. 4 Okay, let's go to late bills. 5 MRS. DOSS: Yes, Sir. We have one late bill 6 to Garrett Insurance. It was just turned in late, it's 7 not going to be late. 8 COMMISSIONER LETZ: Move for approval. 9 COMMISSIONER MOSER: Second. 10 JUDGE POLLARD: All right. Moved by 11 Commissioner Letz, seconded by Commissioner Moser to 12 approve the one late bill as submitted. Is there any 13 further comment or question about it? There being none, 14 those in favor of the motion signify by raising your 15 right hands. It's four zero, unanimous. Thank you very 16 much. 17 Approve and accept monthly reports. Mr. 18 Reeves. 19 COMMISSIONER REEVES: Yes, Sir. All of the 20 reports I present are for the month of April, 2017. 21 J.P. Precinct 2 monthly report, J.P. Precinct Number 4 22 monthly report, Constable Precinct 2 monthly report, 23 Constable Precinct 4 monthly report, County Treasurer's 24 monthly report. Move to approve the reports as 25 submitted and sign as needed. 78 1 JUDGE POLLARD: Is there a second? 2 COMMISSIONER BELEW: Second. 3 JUDGE POLLARD: Been moved by Commissioner 4 Reeves, seconded by Commissioner Belew, to approve the 5 monthly reports as read into the record and to authorize 6 and execute or signing them as needed. Is there any 7 further comment or discussion? There being none, those 8 in favor signify by raising your right hands. It's four 9 zero, unanimous. 10 All right, let's go to Auditor's report, 11 4.5. Any report? 12 MRS. DOSS: None. None this time, Sir. 13 JUDGE POLLARD: 5.1 reports from 14 Commissioners and liaison committee assignments. 15 Anybody? 16 COMMISSIONER MOSER: Yeah, I have something. 17 Monday, May 29th -- 18 JUDGE POLLARD: There you go. Thank you, 19 Sir. 20 COMMISSIONER MOSER: At 9 o'clock there's a 21 service at VA cemetery, so just to remind everybody of 22 that. 23 JUDGE POLLARD: What time? 24 COMMISSIONER MOSER: 9 o'clock. 25 COMMISSIONER REEVES: What day of the week? 79 1 COMMISSIONER MOSER: It's Monday. 2 JUDGE POLLARD: Thank you. I appreciate 3 this emphasis. 4 COMMISSIONER MOSER: And another thing, 5 without going into any detail, but there's KEDC hosted 6 an event for a company that's looking to perhaps locate 7 to Kerrville, it's a fairly high tech firm, maybe as 8 many as 500 people and more will come out on that, 9 hopefully at sometime. 10 JUDGE POLLARD: Wow. 11 COMMISSIONER MOSER: But it was a nice 12 event. Took them all, the City, the County, local 13 business guys, we toured them around, took them to James 14 Avery, took them to the airport, showed them all over 15 the place. So they were favorably impressed so 16 hopefully something will happen on that and let you know 17 more about that later. 18 JUDGE POLLARD: Clean industry, too. 19 COMMISSIONER MOSER: Yes, very much. 20 JUDGE POLLARD: Okay, that's great. Anybody 21 else have anything? 22 Mr. Bollier: I have a question for 23 Commissioner Reeves and Commissioner Letz. To close the 24 parking lot here for Monday, do you want me to close it 25 down completely and leave -- I mean we have to have an 80 1 entrance, don't we, for -- 2 COMMISSIONER LETZ: Well, you can close it 3 off for people to go over -- you can close it, you know, 4 close the parking lot, that little employee parking lot. 5 MR. BOLLIER: Close it off from there that 6 way? 7 COMMISSIONER LETZ: So you can get in there 8 and turn around. 9 COMMISSIONER BELEW: There should be some 10 handicap parking. 11 COMMISSIONER LETZ: Right. 12 COMMISSIONER BELEW: That should be 13 available, handicap spaces. 14 MR. BOLLIER: Yes, Sir. 15 COMMISSIONER BELEW: Or designate them as 16 such and move them. 17 COMMISSIONER REEVES: You can get some 18 portable handicap signs from the Event Center that we 19 put out there in during the show and leave them out 20 here. 21 COMMISSIONER LETZ: And maybe it's going to 22 be very -- I agree we need to have parking, I'm trying 23 to figure out we keep from everybody turning in there, 24 because people are getting used to be getting around the 25 courthouse square, so we need to have -- I don't know if 81 1 you put a sign up there say limited parking would work. 2 I don't know how that -- 3 COMMISSIONER BELEW: Or handicap parking 4 only. 5 COMMISSIONER LETZ: Yeah, something like 6 that. Handicap parking only. 7 MR. BOLLIER: And then close off the rest of 8 it. 9 COMMISSIONER LETZ: Close it off. This 10 whole area and the other entrance will be closed off, 11 and anyone gets in there by mistake they can go under 12 and out. 13 JUDGE POLLARD: All right, 5.2 reports from 14 elected officials, department heads. Yes, Sir. 15 SHERIFF HIERHOLZER: Just real quick an 16 update. The roof of the new expansion area is about 90 17 percent done. The walls for the visitation side are 18 being erected today as we speak. The new control center 19 terminals, computers, everything is being tested at my 20 office, and then in July we'll go to San Antonio where 21 it's being manufactured, and it's going to be a major 22 difference and training and that, but sometime before 23 Tuesday y'all may want to schedule a tour to go out 24 there and see the process and progress already. 25 COMMISSIONER REEVES: I will say the system 82 1 that the Sheriff is talking about, the controls are very 2 state of the art, very impressive what you can do from a 3 key board and a terminal. 4 SHERIFF HIERHOLZER: Yeah. It's going to be 5 interesting, because -- and we're going to have to look 6 at personnel wise on it once it's operational. The main 7 control center will have two 55-inch monitors and 8 control cameras, and they will have four 27-inch 9 monitors that control doors and other activities that 10 will all have to be operated out of the main control 11 center before you talk about answering a telephone or 12 anything else. And then there's a rear control center 13 that will have one 55-inch monitor and four 27-inch 14 monitors that do the same thing. So it's air condition, 15 everything's controlled by these things. 16 JUDGE POLLARD: All right, thank you. 17 Anybody else? All right, reports from boards, 18 commissions and committees. City/County joint projects 19 or operations reports, or other. Anybody? 20 All right, I don't think we have anything 21 for closed session today do we? 22 COMMISSIONER LETZ: No. 23 JUDGE POLLARD: No further business. This 24 Commissioners' session is adjourned. Thank you very 25 much. 83 1 STATE OF TEXAS * 2 COUNTY OF KERR * 3 I, DEBRA ELLEN GIFFORD, Certified Shorthand 4 Reporter in and for the State of Texas, and Official 5 Reporter in and for Kerr County Commissioners' Court, do 6 hereby certify that the above and foregoing pages 7 contain and comprise a true and correct transcription of 8 the proceedings had in the above-entitled Commissioners' 9 Court. 10 Dated this the 9th day of June, A.D. 2017. 11 12 /s/DEBRA ELLEN GIFFORD Certified Shorthand Reporter 13 No. 953 Expiration Date 12/31/2018 14 * * * * * * 15 16 17 18 19 20 21 22 23 24 25