1 1 2 3 KERR COUNTY COMMISSIONERS' COURT 4 Regular Session 5 Monday, June 26, 2017 6 9:00 a.m. 7 Commissioners' Courtroom 8 Kerr County Courthouse 9 Kerrville, Texas 78028 10 11 12 13 14 15 16 17 18 19 20 21 22 23 PRESENT: TOM POLLARD, Kerr County Judge HARLEY BELEW, Commissioner Pct. 1 24 TOM MOSER, Commissioner Pct. 2 BOB REEVES, Commissioner Pct. 4 25 2 1 I-N-D-E-X 2 NO. PAGE 3 *** Commissioners' Comments. 5 4 1.2 Consider, discuss and take appropriate 8 action for the Court's Final Approval 5 regarding the naming of a private road "Blue Quail Ln. N." Pct. 2. 6 1.3 Consider, discuss and take appropriate 11 7 action for the Court to approve the final Plat for Forever Ranch No. 2, Pct. 4. 8 9 1.4 Consider, discuss and take appropriate 17 action to authorize the County Judge to 10 execute a construction contract with Pesado Construction Company for the Center 11 Point/East Kerr County Wastewater Project, TWDB Project No. 10366, and execute Change 12 Order No. 1; sealed bids opened on 1/31/17. 13 1.6 Consider, discuss and take appropriate 20 action regarding improved signage or other 14 issues at Brink's Crossing. 15 1.11 Consider, approve and take appropriate 31 action to approve donation to the Hill 16 Country Amateur Radio Club a computer to be used for the Amateur Radio Emergency 17 Service this I.A.W. Texas LGC 263.152(4). 18 1.12 Consider, discuss and take appropriate 35 action on request to use Flat Rock Park 19 for benefit on July 8, 2017, from approximately 11:00 a.m. - 8:00 p.m. 20 1.5 Consider, discuss and take appropriate 38 21 action on Proclamation regarding Healthy Summer Meals for Kids, Summer 2017. 22 1.7 Consider, discuss and take appropriate 45 23 action to approve a donation of $25.00 for Kerr County Sheriff's Office Equipment 24 Fund. 25 3 1 I-N-D-E-X 2 NO. PAGE 3 1.8 Consider, discuss and take appropriate 46 action to approve 2 amendments to the 4 LCRA Communications Facilities License Agreement. 5 1.9 Consider, discuss and take appropriate 48 6 action to modify Court Order #36172 to eliminate stipend. 7 1.10 Consider, discuss and take appropriate 49 8 action to authorize procurement for professional services for the 2017-2018 9 Colonia Construction Fund Grant application. 10 1.13 Consider, discuss and take appropriate 52 action regarding revisions to court order 11 #35565 related to the Kerr County Employee Handbook. Revise language specific to the 12 Kerr County 2B-4 Sick Policy on page 47 of said handbook. 13 1.14 Consider, discuss and take appropriate 56 14 action to approve changes made to the Kerr County Pauper Burial Procedure. 15 1.15 Consider, discuss and take appropriate 60 16 action to approve Kerr County Renewal of current Insurance coverage to include, 17 Auto Liability, Auto Physical Damage, General Liability, Public Official 18 Liability, Law Enforcement Liability, Crime Insurance with Texas Association of 19 Counties Risk Management Pool to renew October 1, 2017 and have County Judge sign 20 same. 21 1.16 Consider, discuss and take appropriate 70 action to accept the annual contract for 22 CIC (Computer Information Concepts) and have the County Judge sign same. It has 23 been reviewed and approved by Heather Stebbins, County Attorney, and John 24 Trolinger, IT Department Head. 25 4 1 I-N-D-E-X 2 NO. PAGE 3 4.1 Pay bills. 72 4 4.2 Budget Amendments. 73 5 4.3 Late Bills. 75 6 4.4 Approve and accept Monthly Reports. 76 7 4.5 Auditor Reports. 77 8 5.1 Reports from Commissioners/Liaison 77 Committee Assignments as per attachment. 9 5.2 Reports from Elected Officials/Department 78 10 Heads. 11 5.3 Reports from Boards, Commissions and 78 Committees. 12 a). City/County Joint Projects or Operations Reports 13 b). Other 14 *** Adjournment. 78 15 *** Reporter's Certificate. 79 16 * * * * * * 17 18 19 20 21 22 23 24 25 5 1 JUDGE POLLARD: All right, it is Monday, 2 June the 26th, 2017, it's now 9 a.m., and we'll start 3 off with a prayer and a pledge of allegiance with 4 Commissioner Reeves leading us. 5 (Prayer and Pledge of Allegiance.) 6 JUDGE POLLARD: All right, this is the part 7 of the session that where the public can come forward 8 and speak on something that's not on the agenda. If 9 they wish to do that please approach the podium, state 10 your name and address, and limit your comments to three 11 minutes, if possible. Is there anyone wishing to speak 12 on something that is not on the agenda? If they want to 13 speak on something on the agenda we'll wait until that 14 specific item is called and they can speak then, but 15 this is on something that's not on the agenda. Is there 16 anyone? 17 There being no one we'll go to the next part 18 of it and that is for the Commissioners and the County 19 Judge to use this time to recognize achievements in 20 their Precinct or to make comments on matters not listed 21 on the regular agenda. We start with Commissioner 1, 22 Mr. Belew. 23 COMMISSIONER BELEW: I don't have anything 24 to report, not really. 25 JUDGE POLLARD: Mr. Moser. 6 1 COMMISSIONER MOSER: Several things. 2 Number 1, Bob Reeves, Commissioner Reeves and myself had 3 the go away luncheon for the seven wounded warrior 4 families that were here all week, and Bob's probably got 5 some other things to add to that. But it's great. These 6 seven families were here, they were all wounded warriors 7 from Afghanistan or Iraq were totally appreciative of 8 all the residents of Kerr County. And they were wined 9 and dined, literally, for the entire period. So it was 10 kind of -- you know, one of those wounded warriors got a 11 little bit teary eyed yesterday thanking everybody, so 12 it's been a lot of fun, and we presented the Resolution 13 presented by the Court. 14 The other thing that I would like to just 15 knowledge is TxDOT is looking at redesigning -- or 16 improving, let me put it that way, improving Highway 27 17 from the AG barn all the way to the other side of Center 18 Point. Part of that analysis is a drainage program that 19 they've looked at because Highway 27 floods. And that 20 is -- Martin Marietta that was three feet of water 21 across the road the last time, I think it was Memorial 22 Day, wasn't it, Charlie, of last year? 23 MR. HASTINGS: Yes. 24 COMMISSIONER MOSER: So they've looked at 25 how to preclude that flooding of Highway 27 again. It's 7 1 going to impact the County. But just to knowledge, but 2 really, really good work that TxDOT did in doing this. 3 Charlie and I met with them the other day, and they've 4 just done -- they've gone above and beyond helping us to 5 understand what we need to do downstream before the 6 water gets to the river so just to thank them. 7 On the subject of water Brink's Crossing 8 yesterday, that's a favorite swimming hole, a lot of 9 people, there were probably 60 cars down there 10 yesterday, so I know that that's going to be some 11 discussion on the parking is there, it's still an issue, 12 but a great swimming place, as I think it is out at 13 several places in the west part of the County, people 14 really enjoy the river. And the last thing is Center 15 Point having their fundraiser for the fire department on 16 July the 8th, Saturday, it's a week from this coming 17 Saturday before we have next Commissioners' Court so I 18 just wanted to mention that and encourage everybody to 19 go out. Big deal. Parades, barbecue that you can't 20 believe how good it is. And then dance and all, so it's 21 a big day, all day, July the 8th in Center Point. So 22 that's it. Thank you, Judge. 23 JUDGE POLLARD: I don't have anything. Mr. 24 Reeves. 25 COMMISSIONER REEVES: Just to follow up a 8 1 little on Commissioner Moser's comments on the wounded 2 warriors. That if you want -- if you think you're 3 having a bad time just visit with one of those and 4 they'll lighten up your day. They were all very 5 grateful, we were honored to have them here, and as you 6 know I cook at a lot of events, but that's one event I 7 enjoy cooking for, just -- just it's a small event, but 8 you know, you just always feel good when you can do 9 that. 10 JUDGE POLLARD: Also you might want to 11 comment on the Divide -- 12 COMMISSIONER REEVES: Oh, the Divide steak 13 dinner once again was a success. The Judge asked me how 14 many we cooked. I'm not totally sure. I quit counting 15 at about seven hundred steaks. But it was well 16 attended. I think some of them in the audience even 17 took my advice and made it out there for that event, so 18 it was a great event. 19 JUDGE POLLARD: All right, I appreciate it. 20 Now we go to the first item on the agenda this morning, 21 that's item 1.1, that's the one that they've asked to be 22 passed as I understand. Is that true, Jody? 23 MRS. GRINSTEAD: Yes, Sir. 24 JUDGE POLLARD: Item 1.2 consider, discuss 25 and take appropriate action for the Court's final 9 1 approval regarding the naming of a private road "Blue 2 Quail Lane North", that's in Precinct 2. Mr. Hastings. 3 This person must be a quail hunter. And they're not too 4 many blues around here, they're mostly bobwhites around 5 here, so they must hunt out in west Texas. 6 MR. HASTINGS: Thank you. Bill and Peggy 7 Schmidt applied through the 911 office on November 8 third, 2016 to name a currently unnamed private easement 9 Blue Quail Lane North. The Schmidts own the 1.61 acre 10 road easement, R529297. There are other property owners 11 that use this easement to access their property. Of the 12 four different property owners all but one of the 13 property owners are good with this proposed private 14 name. 15 The public hearing was held on January 9th, 16 2017, but at that time they were not ready to finalize 17 the road name. 18 At this time, I ask the Court for their 19 final approval regarding the proposed private road name 20 of Blue Quail Lane North, it's in Precinct 2. 21 COMMISSIONER MOSER: Charlie, question. 22 Just to confirm, this is okay with 911 District, 23 correct? 24 MR. HASTINGS: Yes, Sir. 25 COMMISSIONER MOSER: Okay. 10 1 JUDGE POLLARD: That's always part of it, 2 you gotta get through that to get to you. 3 COMMISSIONER MOSER: Just to confirm. Move 4 for approval. 5 COMMISSIONER REEVES: Second. 6 JUDGE POLLARD: Been moved by Commissioner 7 Moser, seconded by Commissioner Reeves to approve the 8 the Court's final approval regarding the naming of a 9 private road "Blue Quail Lane North" in Precinct 2. Is 10 there any further discussion or comment? There being 11 none, those in favor of the motion signify by raising 12 your right hands. It's three zero, it passes. 13 Item 1.3 consider -- 14 MRS. SCHMIDT: I was going to say something, 15 but I didn't get my hand up fast enough. 16 JUDGE POLLARD: Beg your pardon. 17 MRS. SCHMIDT: I was going to say something 18 but I didn't get my hand up fast enough, on Blue Quail 19 Lane. 20 JUDGE POLLARD: Okay. 21 MRS. SCHMIDT: I'm sorry. I'm Peggy 22 Schmidt. 23 JUDGE POLLARD: On Blue Quail Lane? 24 MRS. SCHMIDT: Yes, Sir, yes, Sir, I'm Peggy 25 Schmidt. I'm the owner. 11 1 JUDGE POLLARD: Go ahead. That train 2 already went by. 3 MRS. SCHMIDT: I just need to know should I 4 go to Mark Del Toro, and is it up to me to get the 911 5 signs and stuff like that from Mark -- 6 MR. HASTINGS: Yes. 7 MRS. SCHMIDT: -- Del Toro? 8 MR. HASTINGS: Yes. 9 MRS. SCHMIDT: And there were blue quail 10 when we moved there, but not anymore. 11 MR. SCHMIDT: We had a covey, it just 12 disappeared. 13 JUDGE POLLARD: All right, item 1.3 14 consider, discuss and take appropriate action for the 15 Court to approve the final plat for Forever Ranch No. 2 16 in Precinct 4. Mr. Hastings. 17 MR. HASTINGS: Thank you. Mary Deanne 18 Marino owns approximately 20.93 acres off of Dowling 19 Road in Precinct 4. She wishes to subdivide and plat a 20 5.61 acre lot, which it would leave approximately 15.32 21 acres unplatted. I'm reading this to y'all; the last 22 time I had some confusion on the acreage. This is the 23 correct acreage now. 24 The proposed 5.61 acre lot would be served 25 with a private well and OSSF, and it meets the minimum 12 1 lot size. The frontage would be 33.45 feet on Dowling 2 Road, and over a thousand feet on and along a private 3 road known as Dee Trail. The Court approved the concept 4 plan on April 24th, 2017 subject to submittal of a 5 preliminary plat and widening the access easements as 6 much as possible. That was order 36086. They met those 7 requirements and then the Court approved the preliminary 8 plat June 12, 2017, and that Court Order 36163. The 9 following issues were brought up at the June 12, 2017 10 Commissioners' Court meeting before the preliminary plat 11 was approved. Lisa Dowdy Mokry, Jim Dowdy and Kathy 12 Shafer sent an e-mail. These things were not addressed 13 so I'd like to address them now. They said "we ask that 14 you do not rezone this property." I'd like to point out 15 that this property is not in any municipal corporate 16 limits with zoning authority and is not being zoned; per 17 Texas law counties in general do not have zoning 18 authority. 19 JUDGE POLLARD: In fact counties don't have 20 that, period. In counties, we can't. 21 MR. HASTINGS: Their second statement, "I 22 also find it's concerning that we have not been notified 23 via mail in regards to this." State law does not 24 require notification by mail of a preliminary plat or 25 final plat. Proper posting of the Commissioners' Court 13 1 agenda is all that is needed, and that was done. 2 JUDGE POLLARD: They found out about it 3 somehow, didn't they? 4 MR. HASTINGS: And they found out about it 5 yes, Sir. We also got an e-mail from Mr. and Mrs. 6 Ohlmann. Their concerns and the County Engineer's 7 responses were read allowed into the record at the 8 preliminary plat on June 12th, 2017, that's been 9 resolved. 10 We also had some folks speak, we had 11 Mr. Stone, and I got this from the minutes, from the 12 last one, so I'm quoting from the minutes. "I would 13 appreciate it if the Court would either provide us with 14 a copy of the studies," he's talking about storm 15 drainage, "that have been done, or require them to be 16 done so that we can all be sure that there's not going 17 to be, as the regulations say, an adverse impact on 18 adjacent properties or our health and safety." Per 19 section 5.06.A of the Kerr County Subdivision 20 Regulations, subdivisions with a minimum lot size of 20 21 acres or a total number of lots of less than five shall 22 be exempt from this section, 5.06.C and 5.06.D, so 23 therefore the drainage studies, plans and calculations 24 are not required. Furthermore, the road is existing so 25 there are no construction plans or drainage improvements 14 1 associated with this subdivision. 2 JUDGE POLLARD: Mr. Stone was the San 3 Antonio lawyer, I think. 4 MR. HASTINGS: Yes, Sir. 5 JUDGE POLLARD: Yes. 6 MR. HASTINGS: We also had a Mr. Gregory 7 speak. Again, I'm quoting from the minutes. He said 8 "As I understand the requirements are that the river 9 crossing meets some kind of hundred year test." Our 10 response, the river crossing in question is an existing 11 County-maintained road and the responsibility of the 12 County. Furthermore, it is not a part of the proposed 13 subdivision. He also -- and I quote from the minutes, 14 it, and he's talking about the subdivision, will result 15 in a lot of increased traffic, it's bound to as this is 16 developed. Our response, the existing traffic counts 17 are approximately 45 vehicles per day, this one lot 18 subdivision will result in an additional six vehicles 19 per day, which is well under any threshold that might 20 create a traffic issue for Dowling Road or its river 21 crossing. Another question or comment he had, that 22 crossing, he's talking about the river crossing, has 23 already got a major crack in it, I don't know that 24 putting a topping on it is going to change that. And 25 our response, the planned maintenance of sealing the 15 1 crack and patching the spalled concrete will reduce 2 further spalling. Spalling is when concrete breaks 3 away. The crack is not affecting the structural bearing 4 capacity of the crossing since it is being held up by 5 culverts and concrete piers. 6 And then we had a Mr. Gilley. And I'm 7 quoting from the minutes again. "The issue is, when you 8 were asking the attorney what the issue is, it's 7.08, 9 the regulations that says you cannot plat five acres on 10 a privately maintained unpaved road." Our response as 11 stated in the meeting, Section 7.08 of the subdivision 12 regulations states that lots fronting on privately 13 maintained unpaved roads shall be ten acres or more; 14 however, this lot also has frontage on Dowling Road, a 15 County maintained paved road, and section 7.04 states 16 minimum frontage distances may be reviewed by the 17 Commissioners' Court and lesser distances may be 18 approved based on lot density, topography and other 19 mitigating factors recommended by the County Subdivision 20 Administrator, the County Engineer, that's myself, finds 21 no practical, safety or engineering reasons to deny 22 access for Dowling Road to this lot. 23 Having said all that and gone through 24 everything that we talked about at the preliminary plat 25 a few weeks ago, the County Engineer requests the Court 16 1 approval the final plat for Forever Ranch No. 2, 2 Precinct 4. 3 JUDGE POLLARD: Thank you, Sir. Very 4 thorough. Thanks, Charlie. Is there a motion or 5 comment? 6 COMMISSIONER REEVES: Mr. Hastings, it 7 appears to me, but just for the record, that the plat 8 that has been submitted today has no changes from the 9 preliminary plat of a few weeks ago, is that correct? 10 MR. HASTINGS: That's correct. 11 COMMISSIONER REEVES: That's correct. And 12 you feel confident in your expert analysis and 13 qualifications that they'll be no adverse problems to 14 the bridge or the road. 15 MR. HASTINGS: No, Sir. 16 COMMISSIONER REEVES: Judge, I move for 17 approval of accepting the final plat for Forever Ranch 18 No. 2. 19 COMMISSIONER MOSER: Second. 20 JUDGE POLLARD: Been moved by Commissioner 21 Reeves, seconded by Commissioner Moser, to approve the 22 final plat for the Forever Ranch No. 2 located in 23 Precinct 4. Is there any further comment or discussion? 24 There being none, those in favor of the motion signify 25 by raising your right hands. It is three, those opposed 17 1 is zero. By the way let the record reflect that 2 Commissioner Letz is not with us today. And that motion 3 passed. 4 All right, 1.4 consider, discuss and take 5 appropriate action to authorize the County Judge to 6 execute a construction contract with Pesado Construction 7 Company for the Center Point/East Kerr County Project, 8 Texas Water Development Board Project No. 10366, and 9 execute Change Order No. 1; sealed bids were opened on 10 January 31 of this year, 2017. This is located -- this 11 project is located in two precincts, Precinct 2 and 12 Precinct 3. Mr. Hastings. 13 MR. HASTINGS: Thank you. Bids for the East 14 Kerr County/Center Point Wastewater Collection Project 15 were received and opened on January 31st, 2017, and a 16 contract was subsequently awarded by Commissioners' 17 Court on May 22nd, 2017. The contract was awarded to 18 the low bidder Pesado Construction for the total bid 19 amount for both. Contract number 1, which is funded by 20 a grand administered by TDA, Texas Department of 21 Agriculture, grant number TXCDBG No. 7215045, and 22 Contract No. 2 funded by loan principal forgiveness and 23 EDAP grant under Texas Water Development Board Project 24 No. 10366. The bid for contract Number 1 totals 25 $575,750.00. The bid for contract Number 2 totals 18 1 $29,897,570. The total bid from Pesado Construction is 2 30,473,320.00. In addition, Commissioners approved 3 Change Order No. 1 to both contracts to reduce the 4 amount of the contract to fit the available funding. 5 Contract Number 1 Change Order No. 1 reduces the 6 contract price by $92,000.00 to a new total of 7 483,750,00. Contract Number 2 Change Order No. 1 8 reduces the contract amount by $3,008,637.00 to a new 9 amount $26,888,933.00. The new total for both contracts 10 is $27,372,683.00. 11 With all that being said, I believe that -- 12 I've talked with the County Attorney, she does have a 13 concern with the contract with some wording as to the 14 payment. Could you speak to that? 15 MRS. STEBBINS: Yes, of course. The 16 contract requires payment by the 15th of the month. I 17 believe after submission of the bill, and so I sent that 18 over to Brenda to make sure that we could do that. 19 Usually we have to make sure it's within enough time to 20 have a meeting and you guys approve that, but -- 21 JUDGE POLLARD: Make sure we got the money. 22 MRS. STEBBINS: That's right. So that's 23 what Brenda said was what we have been doing with these 24 is waiting until we get a funding from the Texas Water 25 Development Board in order to make those payments, so I 19 1 wanted to just change that provision in the contract to 2 reflect that payment will be received as quickly as 3 possible after we get the funding from the Texas Water 4 Development Board. 5 JUDGE POLLARD: Good suggestion. 6 MRS. STEBBINS: Yeah. And request that 7 y'all approve the contract with that change. I don't 8 think that that change is substantiative enough to have 9 to bring it back to Court, and I don't foresee that 10 being a problem with the contractor. 11 JUDGE POLLARD: Thank you. Any further 12 comments or questions about this anybody? All right, 13 what's your desire? 14 COMMISSIONER MOSER: I move that we approve 15 the contract with Pesado Construction with the 16 modifications as proposed by the County Attorney and 17 with the Change Order No. 1 as also delineated by the 18 County Engineer. 19 COMMISSIONER REEVES: And is your motion if 20 that is not agreeable to the change that it would then 21 come back to the Court? 22 COMMISSIONER MOSER: Sure, I think that 23 would be normal procedure. 24 COMMISSIONER REEVES: I'll second the 25 motion. 20 1 JUDGE POLLARD: Been moved by Commissioner 2 Moser, seconded by Commissioner Reeves to approve and 3 authorize the County Judge to execute the contracts for 4 construction contract with Pesado Construction Company 5 for the Center Point/East Kerr County Wastewater 6 Project, Texas Water Development Board project number 7 10366, and execute a Change Order No. 1. And just as a 8 note the sealed bids were opened on January 31st, 2017. 9 This project is located in Precincts 2 and 3, and the 10 motion is that it is contingent upon Pesado Construction 11 Company agreeing to the recommended changes suggested by 12 our County Attorney, so this is an approval of it, of 13 the contract with that change in it, and it's contingent 14 upon Pesado agreeing to it. Is there any further 15 comment or discussion? Those in favor of the motion 16 signify by raising their right hands. It's three zero. 17 Those opposed? None. Three zero, it passes. 18 All right, let's go to a timed item 1.6, 19 supposed to be at 9:15. Consider, discuss and take 20 appropriate action regarding improved signage or other 21 issues at Brink's Crossing. Sheriff Hierholzer. 22 Somebody wants to talk on this, Mr. Bryan 23 Curlee. I'll give him a chance here in a minute as soon 24 as the Sheriff gets through expounding. Which he does a 25 lot. Okay. 21 1 COMMISSIONER MOSER: Short comments. 2 JUDGE POLLARD: He doesn't know how to do 3 short ones. 4 SHERIFF HIERHOLZER: We have received 5 numerous complaints about Brink's Crossing, about the 6 signs there being not very clear and the traffic there 7 everybody trying to get access to the river. A lot of 8 my officers feel that the signage could be a lot better 9 than what it is because so many people get down there 10 and don't see the signage, they're very small no parking 11 signs and that, and so that's causing issues, with that 12 part of it. But sometimes you'll end up as Commissioner 13 Moser knows 60 to 90 cars down there. 14 The other issue is it may help with some of 15 the enforcement is that we also put on the bottom of the 16 sign another sign, so two signs there that say tow away 17 zone. I think we're having more and more of that. 18 We're going to have to start taking a lot stronger 19 stance on it. 20 COMMISSIONER BELEW: What about something 21 about the fine. 22 SHERIFF HIERHOLZER: Well, the fine's in the 23 State law as far as that goes. 24 COMMISSIONER BELEW: I mean posting the 25 amount? 22 1 SHERIFF HIERHOLZER: I don't know if that 2 would help or not. With some of them it very well 3 could. 4 COMMISSIONER BELEW: Everything else has 5 been tried. 6 SHERIFF HIERHOLZER: Yeah, it has. I don't 7 know -- and somebody told me there was, I didn't see 8 them when I was down there the other day, about you know 9 no parking, standing, or anything else from the bridge, 10 because they're even pulling up on the bridge, stopping, 11 opening up the doors take five minutes to unload all 12 their stuff carry it down there to the water a lot 13 farther down and just having the whole bridge blocked. 14 The other issue -- 15 JUDGE POLLARD: Well, that's a definition, 16 stopping. They didn't really stop, they just unloaded. 17 SHERIFF HIERHOLZER: Parked. Still when 18 they walk over a hundred -- they're not just carrying 19 it to the water; it's walking over a hundred yards away, 20 is what they're doing. 21 COMMISSIONER MOSER: Let me comment on that, 22 if I may, Rusty. And I've talked to several residents 23 in the area and they express the same concern about, you 24 know, it is a long way for people to park and then carry 25 their coolers and their chairs and their kids and all 23 1 down to this great swimming hole, but a lot of people do 2 park on the bridge -- I shouldn't say park, they stop 3 for a long period, okay, to unload their stuff. So the 4 question is -- 5 JUDGE POLLARD: Pause on the bridge. 6 SHERIFF HIERHOLZER: Stop. 7 COMMISSIONER MOSER: Is there anything we 8 could do according to the signage, to the County 9 Engineer, to the signage and so forth about the proper 10 wording for pausing, not to pause for too long on the 11 bridge. I don't know what the right term is. 12 SHERIFF HIERHOLZER: Well, when you block 13 traffic though there's no stopping or standing or 14 fishing, that's normally the way that kind of stuff is 15 worded. 16 MRS. STEBBINS: And it tracks the statute 17 for it could be prosecuted if they paused like that, 18 that's enough. That's enough of a stop. 19 SHERIFF HIERHOLZER: They're causing way too 20 much -- 21 COMMISSIONER MOSER: So there's verbiage. I 22 would in addition to a, you know, tow away zone, say put 23 signs up that say whatever the correct term, verbiage 24 is -- 25 JUDGE POLLARD: $500.00 fine and -- 24 1 COMMISSIONER MOSER: I'm not for the fine 2 thing, but I am for the no stopping, standing or fishing 3 from bridge. 4 SHERIFF HIERHOLZER: Right. Now the last 5 issue we have with it is of course where the RV park is, 6 and that's what your speaker will talk on also right up 7 the road a little bit. Once traffic gets as bad as it 8 has they get to parking on either side and by the 9 entrance, and some of those RVs being, you know, 35 and 10 40 feet RVs, are having a time and they can't make the 11 turn to get in because cars are in the way. I know that 12 there are some some rules about, you know, blocking 13 driveways or entrances or things, if we could even -- 14 it's a lot of signs but I don't know what else to try 15 other than calling every wrecker in town and going down 16 there at one time and tow off 15 or 20 at one time. 17 But we are having some issues. My 18 department has taken the stance because we've tried 19 everything in the world to ask people, and to warn 20 people, and I think even Environmental Health being down 21 there doing some of the litter clean up has been asking 22 people and warning them about parking, that now we're 23 pretty well going to take kind of a zero tolerance, just 24 start issuing tickets and start calling wreckers. I 25 don't know what else to do. But they'll do it and run 25 1 up there as soon as we get there and oh, I'll move it, 2 and then as soon as we leave they go right back to it 3 and park right back in the same spot again, so we're 4 going to have to start taking a lot more aggressive 5 action to it to keep it safe. It's just getting too 6 hazardous for everybody else getting people in and out. 7 COMMISSIONER MOSER: Well, it's a given that 8 it's a great swimming hole, they're going to be a lot of 9 people there, so safety's important. So it's a balance 10 between those two things. 11 SHERIFF HIERHOLZER: It is. We're lucky on 12 the one that for whatever reason the vehicle ended up in 13 the river, went one way and not the other way, because 14 it could have really hurt a lot of people. 15 COMMISSIONER MOSER: I'd like to whatever 16 the Sheriff wants to do with saying tow away or 17 whatever. Question, is that required to say a tow 18 away -- 19 SHERIFF HIERHOLZER: It's not required. But 20 I'm trying to give them as much warning as I can to do a 21 zero tolerance. 22 COMMISSIONER MOSER: The other thing would 23 be to on that subject move that we ask the County 24 Engineer or Road & Bridge to look at the placing signs 25 up there about no parking, standing, fishing, or on the 26 1 bridge itself. I think we have the same thing down at 2 Lion's Park in Center Point about not allowed to do that 3 from the bridge. 4 So if you could look at that, I'd make a 5 motion that we have the County Engineer or Road & Bridge 6 look at that signage also. 7 SHERIFF HIERHOLZER: And I think we need to 8 look at that at a lot of river crossings, you know. 9 COMMISSIONER MOSER: That would be fine. 10 SHERIFF HIERHOLZER: We got one that even 11 puts their barbecue pits up on top of the bridge, and 12 barbecues, and that's really causing issues. 13 COMMISSIONER REEVES: I know we had to put 14 them up at Waltonian a few years ago for some of these 15 same reasons. My question, I know you were -- motion 16 that you were wanting to bring, and this is either for 17 the engineer or legal, is there public hearings, what do 18 we need to do for additional signage to be -- I'd hate 19 to do one thing and then find out we're not in 20 compliance. 21 MRS. STEBBINS: If that's required then 22 we'll bring it back to the Court. 23 COMMISSIONER MOSER: Okay. So I make that 24 motion for the County Engineer Road & Bridge to look at 25 signage about precluding -- warning people not to stay 27 1 for long periods on the bridge, whatever the right 2 verbiage is contingent on that being allowed without a 3 public hearing, okay. 4 MRS. STEBBINS: Okay. 5 COMMISSIONER MOSER: That's my motion. 6 COMMISSIONER REEVES: I'll probably second 7 in a minute. I think you had a comment. 8 JUDGE POLLARD: Yeah. We got a gentleman 9 named Bryan Curlee that wanted to speak on this. 10 MR. CURLEE: Rusty, the Sheriff, covered 11 most everything -- 12 JUDGE POLLARD: First of all your name is 13 Bryan Curlee. 14 MR. CURLEE: Yes, Sir. 15 JUDGE POLLARD: And I see on here that your 16 address is 310 Colvin Ranch Road. 17 MR. CURLEE: Yes, Sir, that's the address of 18 the park. The problem that we're having with the 19 parking is that's a two lane road. When they're parking 20 they're parking on the road, you know, there's not 21 enough easement for them to get completely off the road. 22 You can't get through there. I mean if there's a car 23 coming one direction, one coming the other, if one of 24 these campers pulls through or something there's no way 25 for them to back out of that. And they're getting so 28 1 tight, they're getting so far up into the curve that you 2 can't get two vehicles through there. And I don't know 3 how to fix it. I don't know -- you know, I don't think 4 they should be parking on the road. 5 JUDGE POLLARD: There's a way to fix it, but 6 it'll cost several million dollars. 7 MR. CURLEE: I'm sure. Put in a parking 8 garage or something. I don't know what to do. 9 COMMISSIONER MOSER: Or just -- never mind. 10 MR. CURLEE: We had one issue where we had 11 to call an ambulance on the property. I had a lady that 12 had a seizure and they got medical help for her. I'm 13 just even thinking even in that sort, emergency vehicles 14 becoming a safety issue. It's when you can't go both 15 ways on one lane of traffic. And you can't move that 16 many cars, you know, in a situation or go find everybody 17 whose vehicle it is. We're here to do anything we can 18 to help. 19 COMMISSIONER MOSER: Okay, thank you, 20 appreciate it. 21 JUDGE POLLARD: Thank you, appreciate it. 22 Is there anyone else wishing to speak? They don't have 23 to fill out a form. I'm inviting you. Anybody else 24 wishing to speak on it? Go ahead. 25 MR. HASTINGS: Yes, Sir. Just like to add 29 1 that Road & Bridge conducted a traffic study on Brink's 2 crossing last week over the course of four days. And 3 it's averaging a thousand vehicles a day on that road, 4 so that just shows everyone we do need to do something 5 out there. 6 SHERIFF HIERHOLZER: The road is so narrow 7 what we may also have to do is any of those that are 8 parking on the pavement at all, two wheels or whatever, 9 they can't get the RVs through there, or other trucks or 10 ambulances, we're going to have to tow all those off. 11 COMMISSIONER BELEW: Well, I have a 12 question. Is it just as simple as posting a sign? Does 13 that establish a tow away, or do we have to go through 14 some process, is there something we have to do? 15 MR. HASTINGS: We're going to need to bring 16 it back and ask for a public hearing, date to be set and 17 then hold a public hearing, so it's going to take a 18 little bit of time but we'll do it just like we would 19 any other regulatory sign, same process. 20 COMMISSIONER MOSER: Okay. 21 JUDGE POLLARD: So this motion and maybe a 22 second is going to be to king of study the matter and 23 then come back to the Court with recommendations. 24 COMMISSIONER REEVES: Or Commissioner Moser 25 is it one that what signs we can go ahead and do now, go 30 1 ahead and do them. 2 COMMISSIONER MOSER: No. I would like -- 3 the motion is to use the right verbiage, and I put 4 contingent on not having to have a public hearing, so 5 signs that can be put up to go ahead and do that. 6 That's my motion. 7 COMMISSIONER REEVES: Just enforce what we 8 can now and then -- 9 COMMISSIONER MOSER: Right, right. 10 COMMISSIONER REEVES: I'll second that 11 motion. 12 COMMISSIONER MOSER: Okay, good. 13 JUDGE POLLARD: All right, it's been moved 14 by Commissioner Moser seconded by Commissioner Reeves to 15 look into the matter and proposed signs and do what we 16 can, what is permitted by law right now as far as 17 signage is concerned since it appears to be sort of an 18 emergency situation. And we're in that time of the year 19 where people do use that a lot now. And if it turns out 20 that there's something further required then we're not 21 going to be able to do anything until we get back to the 22 Court and comply with all those prerequisites. All 23 right, is that a fair statement of it? 24 COMMISSIONER MOSER: Perfect. 25 JUDGE POLLARD: All right, any further 31 1 comment or questions about the motion? If not, those in 2 favor signify by raising their right hands. It's three 3 zero, unanimous. Thank you very much. 4 All right, 1.5 consider, discuss and take 5 appropriate action on proclamation regarding healthy 6 summer meals for kids -- 7 COMMISSIONER MOSER: We have a 9:30. 8 JUDGE POLLARD: Oh, okay, it is 9:30, I'm 9 sorry. I'm sorry, Ma'am, we gotta go to the 9:30. 10 All right, the 9:30 one is 1.11 consider, 11 approve and take appropriate action to approve donation 12 to the Hill Country Amateur Radio Club a computer to be 13 used for the Amateur Radio Emergency Service this I.A.W. 14 Texas LGC 263.152(4). Mr. Trolinger. 15 MR. TROLINGER: Good morning. 16 JUDGE POLLARD: You want to interpret all 17 that crap? 18 MR. TROLINGER: Basically, the Local 19 Government Code allows us to donate a computer. The 20 County Attorney has found the correct statute and I have 21 listed responses in the backup. The computer just as 22 you know will be across the street at the Red Cross 23 where you see the radio tower. That's where the radio 24 club actually has a radio station at the Red Cross and 25 they use it for digital communications, and they do work 32 1 with the Emergency Manager, with Dub Thomas, on 2 exercises providing emergency communication. 3 MRS. STEBBINS: May I request that you go 4 through that A, B and C and those responses on the 5 record so that the Court can hear and -- 6 MR. TROLINGER: Will do. So the section of 7 the Local Government Code 263.152 asks us to consider 8 before we dispose of -- or doesn't say donate, but 9 before we dispose of equipment, the undertaking to sell 10 the property under the Subdivision would likely result 11 in no bids or a bid price less than the County's 12 expenses required for the bid. I looked on eBay, the 13 current value of this equipment is $45.00, and 14 previously before I even looked at eBay, I estimated the 15 value of the equipment to be $150.00, that's value to 16 the County. That's how much it would cost us to get the 17 thing going again if we needed to set up one of these 18 computers. 19 Item B the donation serves a public purpose, 20 and I've stated that the Hill Country Amateur Radio Club 21 provides our manager with emergency communications for 22 the Sheriff's office. 23 And C the organization will provide the 24 County with adequate consideration, and there's some 25 things like transportation, disposal expenses, and it 33 1 would relieve us of disposing this equipment because 2 when this is finished, when they're finished with this 3 piece of equipment, it's on its third iteration, it's 4 just sitting doing nothing right now for emergency 5 purposes to deploy in a disaster, and after that it's 6 going to destruct, it'll be destroyed, and that answers 7 the three questions in the statute. 8 COMMISSIONER REEVES: And I assume you went 9 through A, B and C, but it says as far as disposition of 10 the Commissioners' Court of the County may dispose of 11 the property by donating it on a civic or charitable 12 organization located in the County if the Court 13 determines A, B and C that you were going over, is 14 that -- 15 MR. TROLINGER: Yes, Sir. Thank you very 16 much for bringing that up. That is the very first part 17 of the statute. 18 COMMISSIONER REEVES: And you agree with 19 this determination? 20 MRS. STEBBINS: Yes, Sir. 21 COMMISSIONER MOSER: John, why don't you go 22 through your responses that you had in the backup here 23 about this old equipment, on its third deployment and 24 whatever. 25 MR. TROLINGER: Yes, Sir, that's what I just 34 1 reviewed. 2 COMMISSIONER MOSER: Just read that into the 3 record. 4 MR. TROLINGER: Okay. So A this is old 5 equipment on its third deployment. The equipment will 6 be recycled as scrap, and A(1) current eBay selling 7 price is $45.00. B, HCARC serves the County Emergency 8 Manager, the Kerr County Emergency Manager, to provide 9 emergency communications, and C, Kerr County IT will not 10 have to haul the equipment to recycle so this does save 11 us some trouble. 12 COMMISSIONER MOSER: Okay, I move for 13 approval. 14 COMMISSIONER BELEW: Second. 15 JUDGE POLLARD: All right, it's been moved 16 by Commissioner Moser, seconded by Commissioner Belew 17 for approval of item 1.11. That is to donate to the 18 Hill Country Amateur Radio Club a computer, county 19 computer, to be used by Amateur Radio Emergency Service 20 pursuant to this I.A.W. Texas LGC 263.152(4). Okay, is 21 there any further comment or discussion? 22 COMMISSIONER MOSER: A comment. I just want 23 to comment on John and the Hill Country Amateur Radio 24 Club, they sat up on Saturday, I believe, out at the our 25 Lady of the Hills for a 24 hour session just to exercise 35 1 all their equipment and all. A bunch of volunteers out 2 there. So they're a vital part of emergency 3 communications, and so I commend John and his colleagues 4 for staying out there for a 24-hour period from 1 p.m. 5 Saturday to 1 p.m. Sunday, I believe. 6 MR. TROLINGER: Thank you. I'll pass it on. 7 JUDGE POLLARD: Kind of short on sleep, hu? 8 MR. TROLINGER: Yes, Sir. 9 JUDGE POLLARD: That's not unusual for you 10 though, is it? 11 MR. TROLINGER: No, it's not. 12 JUDGE POLLARD: Okay. All right, if there's 13 no further discussion or comment on the motion that's on 14 the floor -- yes, Sir. 15 COMMISSIONER MOSER: Oh, I was voting. 16 JUDGE POLLARD: Oh, okay. Then those in 17 favor of the motion signify by raising your right hands. 18 Those opposed a like sign. All right, it passes three 19 zero. All right. 20 MR. TROLINGER: Thank you. 21 JUDGE POLLARD: All right, thank you very 22 much. 23 There's another one, 9:30 timed one, item 24 1.12 consider, discuss and take appropriate action on 25 request to use Flat Rock Park for benefit on July 8th, 36 1 2017 from approximately 11 a.m. to 8 p.m.. Renee Way. 2 MRS. WAY: Yes, Sir. 3 JUDGE POLLARD: How are you today? 4 MRS. WAY: Fine. 5 JUDGE POLLARD: What is your address? 6 MRS. WAY: I just wanted to see if we could 7 have the benefit for my -- 8 JUDGE POLLARD: What is your address? 9 MRS. WAY: 274 Beaver Road, Ingram, Texas. 10 JUDGE POLLARD: Thank you, Ma'am. Go ahead. 11 MRS. WAY: I was just wanting to have a 12 benefit due to my husband passing away, where I can get 13 caught up on bills. 14 COMMISSIONER REEVES: Are you requesting to 15 close the park or -- 16 MRS. WAY: No. 17 COMMISSIONER REEVES: -- just to have -- be 18 using the park? 19 MRS. WAY: Yes. 20 COMMISSIONER REEVES: And what all will the 21 benefit entail? 22 MRS. WAY: Just the standard barbecue. The 23 beans, the potato salad and all of that, that's it. 24 COMMISSIONER MOSER: Is there any action 25 required by the Court? 37 1 COMMISSIONER REEVES: I don't think we can 2 prohibit anything like that as long as all of the 3 adopted rules and regulations of parks are followed, and 4 roads aren't blocked or anything like that. 5 MRS. WAY: Okay. 6 JUDGE POLLARD: I don't know if the burn 7 ban's not in effect right now out there, is it? 8 COMMISSIONER MOSER: Yes, it is. 9 COMMISSIONER REEVES: It wouldn't affect 10 cooking anyway. 11 JUDGE POLLARD: Okay. Well, barbecue pits 12 and fires and all that make sure they comply with the 13 burn ban. 14 MRS. WAY: Okay. 15 JUDGE POLLARD: And we're always concerned 16 about clean up. 17 MRS. WAY: Oh, it'll be clean. 18 JUDGE POLLARD: We have an event like that 19 we want you to clean it up. 20 COMMISSIONER MOSER: Have any questions just 21 coordinate with Jody, or maintenance here and you're 22 free to do it. 23 MRS. WAY: Okay, thank you. 24 JUDGE POLLARD: Yes, Ma'am. Thank you. 25 COMMISSIONER MOSER: Good luck. 38 1 COMMISSIONER BELEW: Sorry for your loss. 2 MRS. WAY: Thank you. 3 JUDGE POLLARD: Go back to 1.5 consider, 4 discuss and take appropriate action on proclamation 5 regarding Healthy Summer Meals for Kids. Sethya Chea. 6 MS. CHEA: Yes, Sir. 7 JUDGE POLLARD: Okay. 8 MS. CHEA: Good morning. 9 JUDGE POLLARD: And your address is? 10 MS. CHEA: My address? 11 JUDGE POLLARD: Uh-huh. 12 MS. CHEA: Is with the Kerr County Extension 13 Agency, Kerr Life Extension, 3775 Highway 27. 14 COMMISSIONER REEVES: You're our intern this 15 summer? 16 MS. CHEA: Yes. I voluntary for the Texas 17 Department of Agriculture. Yes, and I as a volunteer, I 18 am working on promoting the summer meal program. 19 Basically the summer meal program is put in place to 20 make sure that children don't go hungry during the 21 summer when the school out. And just want to recap what 22 is the summer meal program. Basically the program is to 23 provide free meal to children 18 and younger. And 24 everybody -- there's no application or no need to submit 25 any legible documents, and the teen children only need 39 1 to -- they only need to show up at the site during the 2 meal time to receive the meals, and they can get 3 breakfast, lunch, and supper, and snacks. Just depend 4 on how the meal sites are offering, and you can find the 5 meal site by calling 211 or going to the SUMMERFOOD.ORG. 6 And in Kerr County there are three summer meal sites 7 operating right now. One is at Starkey Elementary 8 School sponsored by Kerrville ISD, and another one is at 9 Ingram Elementary School sponsored by Imgram ISD, and 10 the the last site is at the Salvation Army sponsored by 11 the Kroc Center for boys and girls club, and they are -- 12 these are the sponsors. 13 And so I'm here today just to see if the 14 members of Commissioners' Court can issue the summer 15 meal Proclamation to raise awareness to the community to 16 raise a number of kids participating for the summer food 17 service program, because from my observation talking to 18 like all the sponsors, the number has been declining, so 19 I'm trying to find a way to raise the awareness to 20 increase the participants, that's why I'm here to see if 21 if you guys can issue some proclamations. 22 COMMISSIONER MOSER: So you think the 23 declining is because of people not needing it, or people 24 not being aware of it? 25 MS. CHEA: I believe one is the issue with 40 1 the maybe not aware of it because the school tried to 2 promote it by giving like brochure to the kid, and the 3 killed like sometimes doesn't reach to the parents, so 4 it's going to like, you know, trash can or something, so 5 and then the parent not aware of what's going on inside 6 the school like, you know, helping, trying to -- 7 because there's no promotion outside like newspaper or 8 the Commissioners' Court or issue proclamations. 9 So the number one issue is probably the 10 awareness, and the second is transportation, where most 11 majority of parents are working, and they will not be 12 able to bring kids to the site. 13 COMMISSIONER MOSER: How's this program 14 funded? 15 MS. CHEA: The program funded by the Federal 16 funding USDA, and then the TDA administrated through the 17 state and the local school district and they have to go 18 through the application, they have to apply, and if your 19 district is 60 more percent of free or reduced line is 20 managed by the State of Texas to have a summer meal 21 program operating during the summer. 22 COMMISSIONER MOSER: So what's the budget 23 for Kerr County for this? 24 MS. CHEA: Oh, I have no idea in that area. 25 COMMISSIONER REEVES: Are you asking what 41 1 it's going to cost us? 2 COMMISSIONER MOSER: No, no. I was asking 3 for this program that come from the Federal program 4 coming from the TDA and then the funds are then provided 5 to the applicants which is KISD, Ingram Independent 6 School District -- 7 MS. CHEA: Yes, and the Salvation, and they 8 will get the reimbursement of funding. 9 COMMISSIONER MOSER: So but you don't know 10 how much those funds are? 11 MS. CHEA: Yeah, I have no idea of the exact 12 amount. 13 COMMISSIONER MOSER: So you work -- you are 14 a volunteer to TDA? 15 MS. CHEA: Yes, I voluntary to TDA, just 16 trying to promote the program more in the community. 17 COMMISSIONER MOSER: Is this in Center 18 Point? 19 MS. CHEA: Unfortunately, Center Point did 20 not submit the application on time this summer, so they 21 will not have yeah one. 22 COMMISSIONER MOSER: Okay. Is there a 23 Resolution or Proclamation. 24 COMMISSIONER REEVES: There's a 25 Proclamation. Would we like to read it into the record? 42 1 JUDGE POLLARD: All right, I'll do it. This 2 is the official Proclamation for Healthy Summer Meals 3 for Kids in the summer of 2017. Whereas, summertime 4 should be about food, friends and fun, but when school's 5 out that also means families can't count on their kids 6 eating meals at school, and already tight family food 7 budgets have to be stretched even further; and whereas, 8 summer is a critical time for kids and teens' academic 9 and physical developments. Studies show that kids are 10 at a higher risk for both hunger and obesity during the 11 summer months and lose several months of learning in 12 mathematics and reading; and whereas, summer meal 13 programs are more important than ever before as families 14 are facing tough economic times. Summer meals also 15 provide kids and teens a fun, safe place to be with 16 friends and stay active; and whereas, by increasing 17 awareness about free summer meals through outreach in 18 the community and increasing the number of meal sites or 19 capacity of existing sites in underserved areas and 20 investing in summer programming to attract more kids to 21 meal sites, Kerr County, Texas can increase access to 22 summer meals programs; and whereas, Kerr County, Texas 23 is committed to make sure no child goes hungry this 24 summer. Now, therefore, Kerr County Commissioners' 25 Court does hereby proclaim its support of the 2017 43 1 Healthy Summer Meals for Kids. And it says adopted this 2 26th day of June, 2017, and there's a place for 3 everybody on the Commissioners' Court to sign. 4 COMMISSIONER MOSER: I have an issue with 5 committed, the county's committed. 6 JUDGE POLLARD: What does that mean, 7 financial or -- 8 COMMISSIONER MOSER: What does that mean? 9 COMMISSIONER MOSER: I'm not willing to 10 commit. 11 MS. CHEA: There's no financial. 12 JUDGE POLLARD: What's commit mean? 13 MS. CHEA: Commit. Just -- I guess is just 14 committed your support to the community is just by -- 15 COMMISSIONER REEVES: What about if we just 16 stay Kerr County, Texas wants to make sure no child goes 17 hungry this summer, would that be all right? 18 JUDGE POLLARD: You bet. 19 COMMISSIONER MOSER: Yeah, that's okay. 20 COMMISSIONER REEVES: Can we edit the 21 Proclamation and move on? 22 JUDGE POLLARD: Yeah. 23 COMMISSIONER MOSER: Yeah. 24 JUDGE POLLARD: Can you do that? Is it 25 printed, you have it on your computer? 44 1 All right, is there a motion to execute to 2 make that official Proclamation and authorize everybody 3 to sign it? 4 COMMISSIONER REEVES: With the word wants 5 to -- 6 JUDGE POLLARD: As modified. 7 COMMISSIONER REEVES: -- as modified. With 8 the word wants to ensure, wants to make sure. I'll make 9 a motion to that effect. 10 JUDGE POLLARD: Is there a second? 11 COMMISSIONER BELEW: I'll second. 12 COMMISSIONER REEVES: If not, don't do it 13 Harley. 14 JUDGE POLLARD: You don't have to, Harley, 15 unless you want to. 16 COMMISSIONER BELEW: Not going to hurt 17 anything, they're going to do it whether we like it or 18 not. 19 JUDGE POLLARD: I agree with that. Okay. 20 It's been moved by Commissioner Reeves, seconded 21 somewhat reluctantly by Commissioner Belew -- 22 MS. CHEA: Thank you very much. 23 JUDGE POLLARD: Hold on. That this item on 24 the agenda, the official Proclamation for the Healthy 25 Summer Meals for Kids, summer 2017, be made by the 45 1 Commissioners' Court and signed by all members of the 2 Commissioners' Court and the County Judge. Is there any 3 further discussion on it? There being none, those in 4 favor of the motion signify by raising your right hands. 5 That's two. Those opposed. One. It passes two to one. 6 Let the record reflect Commissioner Moser was the 7 descending vote. 8 MS. CHEA: Thank you. 9 COMMISSIONER MOSER: Thank you for 10 volunteering. 11 JUDGE POLLARD: And he's not going to sign 12 the Proclamation. It'll just been the ones, and I'll 13 sign it along with the two that made the motion and 14 seconded it. All right. We have it done already right 15 here so we'll pass it around to be done right now. 16 COMMISSIONER REEVES: That's the one we 17 don't need. 18 JUDGE POLLARD: Mr. Belew. Okay, that's 19 done. 20 Let's go to item 1.7 consider, discuss and 21 take appropriate action to approve a donation of $25.00 22 for the Kerr County Sheriff's office equipment fund. 23 Sheriff Hierholzer. 24 SHERIFF HIERHOLZER: This is just one of 25 those formalities. Anybody that wants to donate to the 46 1 Sheriff's Office specifically for it to be used in the 2 Sheriff's office it must be approved by this Court; 3 otherwise it has to go -- 4 JUDGE POLLARD: So there's somebody that 5 likes you? 6 SHERIFF HIERHOLZE: There's one or two 7 maybe, maybe not many more than that. But -- actually 8 it's probably somebody in the department they like. 9 JUDGE POLLARD: All right. What's your 10 wishes? 11 COMMISSIONER REEVES: Move for approval of a 12 donation of $25.00 to the Kerr County Sheriff's Office 13 equipment fund. 14 JUDGE POLLARD: Okay, is there a second? 15 COMMISSIONER BELEW: Second. 16 JUDGE POLLARD: Been moved by Commissioner 17 Reeves, seconded by Commissioner Belew to approve the 18 donation of $25.00 to the Kerr County Sheriff's office 19 equipment fund. Is there any further discussion or 20 comment, questions? There being none, those in favor of 21 the motion signify by raising your right hands. It's 22 three. Opposed like sign. There's nobody, so it passes 23 three zero. 24 All right. Item 1.8 consider, discuss and 25 take appropriate action to approve two amendments to the 47 1 LCRA Communications Facilities License Agreement. 2 Sheriff Hierholzer. 3 SHERIFF HIERHOLZER: What this is is the 4 tower site down at Comfort that we use and we already 5 have an agreement for, owned by LCRA, for our radio 6 system. They just wanted to separate out the building 7 from the tower itself, and some other minor language. 8 It did not change cost or price or anything else, and it 9 has been reviewed by the County Attorney. 10 JUDGE POLLARD: And she approves? 11 MRS. STEBBINS: Yes. 12 SHERIFF HIERHOLZER: Yes, Sir. Clay sent it 13 to me several weeks ago for approval. 14 JUDGE POLLARD: Questions, comments, or a 15 motion? 16 COMMISSIONER REEVES: I make a motion we 17 approve two amendments to the LCRA Communications 18 Facilities License Agreements as outlined by the Sheriff 19 and authorize County Judge and any other official that 20 needs to sign it to sign such document. 21 JUDGE POLLARD: Is there a second? 22 COMMISSIONER MOSER: Second. 23 COMMISSIONER BELEW: Second. 24 COMMISSIONER MOSER: Go ahead. 25 JUDGE POLLARD: All right. It's been moved 48 1 by Commissioner Reeves, seconded by Commissioner Belew 2 to approve two amendments to the LCRA Communications 3 facility license agreement as recommended and outlined 4 by Sheriff Hierholzer. Is there any further comment or 5 discussion? There being none, those in favor signify by 6 raising your right hands. It's three zero, three zero 7 it passes. 8 1.9 consider, discuss and take appropriate 9 action to modify court order 36172 to eliminate stipend. 10 Commissioner Reeves. 11 COMMISSIONER REEVES: Yes, Sir, this is just 12 a housekeeping agenda item. If you'll recall at our 13 last meeting there was a motion that made by 14 Commissioner Letz and I seconded the motion where we 15 were going to move the indigent defense process and 16 oversight from Indigent Health Care Department to the 17 County Clerk and District Clerk Departments. The one 18 thing we failed to put in the motion was there was a 19 stipend for those duties going with indigent health 20 care, and at this time we need to eliminate the stipend, 21 this is just a need to clarify it on payroll and 22 everything else, so therefore I'd like to make a motion 23 to eliminate the stipend that's currently being paid at 24 indigent health care and eliminate that stipend. 25 JUDGE POLLARD: Who? How much is that 49 1 stipend? 2 MRS. DOSS: 36 hundred a year. 3 COMMISSIONER REEVES: Three hundred a month. 4 To eliminate the stipend that is currently being paid in 5 accordance with Court Order 36172. 6 COMMISSIONER MOSER: Second. 7 JUDGE POLLARD: Been moved by Commissioner 8 Reeves, seconded by Commissioner Moser to eliminate the 9 stipend that's being paid to indigent health care for 10 handling those items, and transferring those duties to 11 the County and or District Clerks' office. 12 COMMISSIONER REEVES: Yeah. 13 JUDGE POLLARD: And to modify court order 14 number 36172 in that regard. 15 COMMISSIONER REEVES: The stipend is 16 eliminated. 17 JUDGE POLLARD: And eliminated, and 18 eliminating that stipend. Is there any further comment 19 or discussion? There being none, those in favor of the 20 motion signify by raising their right hands. It's three 21 zero, it passes. 22 1.10 consider, discuss and take appropriate 23 action to authorize procurement for professional 24 services for the 2017 and '18 Colonia Construction Fund 25 grant application. Commissioner Moser. 50 1 COMMISSIONER MOSER: Thank you, Judge. This 2 is another step in providing funding for the Kerr 3 County -- East Kerr County/Center Point wastewater 4 treatment system. This is for applying for a grant and 5 authorizing the hiring professional services of 6 GrantWorks to apply for that grant. It will be to the 7 Texas Department of Agriculture, it would be the third 8 type of grant that we've had on this and the 9 applications must be submitted by September the 18th, so 10 we need the move forward on that. 11 So I move that we authorize the professional 12 services for applying for this grant to GrantWorks and 13 that no funding -- okay. It will be allocated if we 14 receive a grant. Go ahead, Charlie. 15 MR. HASTINGS: Just real quick. We're still 16 going to have to go through a procurement process to get 17 a grant administrator. And they changed their process 18 recently. There's a pilot program that they're doing, 19 where there's already pre qualified grant 20 administrator's on the State list, GrantWorks is one of 21 them, but there's several others. And in order to 22 comply with those regulations, we -- if y'all will 23 authorize that we begin the procurement process, we can 24 bring back somebody at our next agenda that meets those 25 qualifications. We're going to have to send an e-mail 51 1 out to a number of folks. It's three or five firms or 2 something like that, and then open that, and then bring 3 it back at the next agenda and get it ordered. 4 COMMISSIONER MOSER: So we really don't need 5 any action. 6 JUDGE POLLARD: As of right now we'll have 7 to put it back on the agenda after of the E-mails are 8 sent out. 9 COMMISSIONER REEVES: Or do you need 10 authorization from us to go out for -- 11 MR. HASTINGS: That's what we need, that's 12 it. 13 COMMISSIONER MOSER: I move that we 14 authorize those -- the enactment of those procedures as 15 outlined by the County Engineer for that, proceeding for 16 Colonia grant application and professional services 17 associated therewith. 18 COMMISSIONER BELEW: Second. 19 JUDGE POLLARD: Been moved by Commissioner 20 Moser, seconded by Commissioner Belew to proceed with 21 the procedure required for professional services for the 22 2017 and '18 Colonia Construction Fund Grant 23 application, to comply with the requirements as outlined 24 by the County Engineer. Is there any further discussion 25 or comment? There being none, those in favor of the 52 1 motion signify by raising their right hands. It's 2 three. Anybody oppose, like sign. It's three zero, 3 unanimous, it passes, the motion passes. 4 Let's go to item 1.13 consider, discuss and 5 take appropriate action regarding revisions to court 6 order number 35565 relating to Kerr County employee 7 handbook. Revise language specific to the Kerr County 8 2B-4 sick policy on page 47 of said handbook. 9 MRS. LANTZ: Good morning, Judge, good 10 morning, Commissioners. 11 JUDGE POLLARD: Sick policy. 12 MRS. LANTZ: Yes, Sir. We just needed to 13 make some clarification on our policy, which is related 14 to 2b-4, the sick policy. There was some language in 15 there that we just needed to redo. And the County 16 Attorney and I met and we basically put it where there 17 was no question as far as the policy goes. There was a 18 little bit of question as far as how we could use sick 19 leave, so that's basically a minor correction that we're 20 bringing forward to the Court. 21 JUDGE POLLARD: What about it lends it to a 22 question, the present wording? 23 MRS. STEBBINS: Do you want me to help? 24 MRS. LANTZ: Yes. 25 MRS. STEBBINS: In this section there was a 53 1 change from April of last year that had -- the language 2 said for the purposes of this policy immediate family 3 shall be defined as spouse, child, parent or other 4 relative living in the employee's home who is dependent 5 on the employee for care. The question became whether 6 or not that living in the employee's home and dependent 7 on care applied to all of the people on the list, or 8 just to the other relatives, and so this clarification 9 makes sure that the spouse, parent, or child is the 10 immediate family and there's no requirement that they 11 live in the employee's home, so that special 12 consideration may be given to another person whose 13 association with the employee is similar to the above 14 relationship upon the discretion of the elected official 15 or department head. And for department heads if there 16 is a question for that department head it would come to 17 y'all, but that permits the supervisors to give 18 permission, for example, if a niece lives in the home 19 and it's a niece but it doesn't fit in that list and 20 they care for them, they can apply to their department 21 head or elected official to be able to use their sick 22 leave to take them to an appointment, stay home with 23 them, or if they're ill, or if they're injured. 24 COMMISSIONER MOSER: How about if it's just 25 a friend as opposed to a blood relative or something 54 1 like that that's living with them. 2 MRS. STEBBINS: That would be depending on 3 the nature of that relationship they would have to 4 explain how that relationship is comparable to that of 5 the immediate family and that they're required for their 6 care. 7 COMMISSIONER MOSER: Okay. So that would 8 just come to Commissioners' Court and they would explain 9 the relationship and -- 10 MRS. STEBBINS: If it was a department head. 11 Now an elected official would require -- so for example 12 if it were me and one of my employees had a friend 13 living in their home, or a friend's child living in 14 their home and they wanted to use their sick leave to go 15 to an appointment with that person, I would have to have 16 sufficient evidence to believe that they are like an 17 immediate family member. 18 COMMISSIONER MOSER: Right, okay, gotcha. 19 JUDGE POLLARD: So a department head can 20 make that decision instead of having to come to 21 Commissioners' Court. 22 MRS. STEBBINS: Yes, Sir. But if it were a 23 department head that you guys supervise, like 24 maintenance or environmental health, or something like 25 that, of course if there was a question they would come 55 1 to probably their liaison. 2 COMMISSIONER MOSER: Good change. 3 COMMISSIONER REEVES: So you feel this is 4 the best way for you to manage your office as well, 5 Mrs. Lantz? 6 MRS. LANTZ: Yes, Sir. And throughout the 7 course probably during the budget process, I'll be 8 bringing in a couple more clarifications to the policy 9 that came up, so it's not specific to this, but 10 different areas. And it's a living document, so 11 basically we have to upgrade it or update it as far as 12 the laws go and just to make sure we stay in compliance, 13 so -- 14 COMMISSIONER REEVES: And you're in 15 agreement with it, County Attorney? 16 MRS. STEBBINS: Yes, Sir. 17 COMMISSIONER REEVES: And Mrs. Lantz is. I 18 move for approval of the amendment -- well, I make a 19 motion for approval of the revisions to Court Order 20 35565 as it relates to the Kerr County employee 21 handbook, the language will be revised specific to Kerr 22 County for 2B-4 sick policy, page 47 of the handbook, 23 and it's outlined in our backup and submitted for, so I 24 make a motion to that effect. 25 JUDGE POLLARD: All right. 56 1 COMMISSIONER MOSER: Second. 2 JUDGE POLLARD: All right. It's been moved 3 by Commissioner Reeves, seconded by Commissioner Moser 4 to approve the revisions to Court Order number 35565 5 related to Kerr County employee handbook, revise 6 specific language to the Kerr County 2B-4 sick policy on 7 page 47 of said handbook, and this change is set forth 8 specifically in the backup material in the agenda 9 package. 10 COMMISSIONER REEVES: And when would this 11 change be effective? 12 MRS. LANTZ: Immediately. 13 COMMISSIONER REEVES: And my motion would 14 include to take effect immediately. 15 JUDGE POLLARD: Does the second to the 16 motion agree to that modification? 17 COMMISSIONER MOSER: Yes. 18 JUDGE POLLARD: Any further comment or 19 discussion on this motion? There being none, those in 20 favor of the motion signify by raising their right hand. 21 Those opposed like sign. Three zero is the vote, it 22 passes. 23 Item 1.14 consider, discuss and take 24 appropriate action to approve changes made to the Kerr 25 County pauper burial policy. Mrs. Lantz. 57 1 MRS. LANTZ: Mrs. Bolin asked me to bring 2 this before the Court. And I believe you should have 3 some backup as far as the policy reads. There's just 4 some clarification that's going to be -- or some wording 5 taken out of the policy. Again this has gone to the 6 County Attorney for her approval. They're wanting where 7 this goes through the County Clerk's office to be 8 processed because that's where it starts, and then 9 approved by the Judge and the Court, however they deem 10 fit to process these. 11 COMMISSIONER MOSER: So this is just clean 12 up of the procedure because of the elimination of 13 Indigent Services going over to County Clerk's office? 14 MRS. LANTZ: Yes, Sir. 15 COMMISSIONER MOSER: And that's just part of 16 the backup for this, so I move for approval. 17 COMMISSIONER REEVES: I'll second. 18 JUDGE POLLARD: All right, it's been moved 19 by Commissioner Moser, seconded by Commissioner Reeves 20 to revise Court Order Number 35565 related to the Kerr 21 County employee -- I'm sorry. 22 COMMISSIONER MOSER: 1.14. 23 JUDGE POLLARD: 1.14 consider, discuss and 24 take appropriate action to approve changes made to the 25 Kerr County pauper burial procedure as outlined, and 58 1 discussion here. Any further comment or discussion? I 2 have a comment if there's no other. 3 Recently, I had a pauper burial submitted to 4 me with recommendation that I approve it, and that 5 authorized the expenditure of $750.00 out of County 6 funds to be paid to the funeral home for the purpose of 7 cremation of that person. There was information in that 8 application that there was a bank account, and it 9 identified the bank, and said that there was a bank 10 account in there, and I declined to sign it awhile, and 11 told them until I knew what the balance in that account 12 was, I don't know maybe there's 20, 30 thousand dollars 13 in there, why are we go going to be paying $750.00 out 14 if there's money in that account to pay all of that. I 15 declined to do it for awhile, and I was advised by the 16 County Clerk's office that I had no choice, that I had 17 to approve that, because County Clerk's office inquired 18 to the bank about what the balance was in there and 19 without letters testamentary or anything because there 20 was no probate outstanding on the matter, the bank flat 21 refused, so I was forced to make a decision based on 22 that, and I didn't like it, and I still don't like it, 23 and I don't know what we can do about that. I need to 24 be able to get complete information. I'm not going to 25 want to pay for a pauper funeral if they can afford to 59 1 pay it themselves. Now, somehow we gotta figure out 2 something on this where I can get the information. I'm 3 suggesting that maybe we oughta table this whole thing 4 and let the County Attorney look into this with some 5 suggestions about it. What do you think, Guys? 6 COMMISSIONER REEVES: I don't think -- 7 COMMISSIONER MOSER: I think it's a 8 different subject. 9 COMMISSIONER REEVES: I don't think this 10 procedure has anything to do with whether you sign off 11 on it or not, Judge, this is just where they're putting 12 their applications, when they're putting them, because 13 right now we're turning them into Indigent Services 14 Department, which we are not, if I'm correct. They're 15 going to -- 16 MRS. STEBBINS: You're correct. 17 COMMISSIONER REEVES: -- the Clerk. That's 18 what we're changing. Forwarded to the -- second or the 19 third paragraph it says forwarded to Kerr County 20 Indigent Services; we're saying send it to the clerk's 21 office. So what you're talking -- and the other one is 22 reading clerk's office, and so what you're talking about 23 is not the same thing as the agenda item in my opinion. 24 MRS. STEBBINS: And I agree with that, but 25 I'll have a look at the Statute and what the County 60 1 Clerk's office can require, and what you, the Court, can 2 require in order to sign that request from them, and 3 I'll visit with you if you would like me to do that. 4 JUDGE POLLARD: Yes. 5 MRS. STEBBINS: Okay. 6 JUDGE POLLARD: All right. Any further 7 comment on the motion? There being none, those in favor 8 of the motion signify by raising their right hand. 9 Those opposed like sign. It's three zero, it passes. 10 All right. On the supplemental agenda, item 11 1.15 consider, discuss and take appropriate action to 12 approve Kerr County renewal of current insurance 13 coverage to include auto liability, auto physical 14 damage, general liability, public officials liability, 15 law enforcement liability, crime insurance with Texas 16 Association of Risk Management Pool, and to renew 17 October 1st, 2017, and authorize the County Judge to 18 sign the same. 19 MRS. LANTZ: This is our renewal process 20 that we do every year with our liability policy. It is 21 due to Texas Association of Counties by July 1st. I had 22 some outside entities approach me about possibly looking 23 at taking over some of our policies, I've given them the 24 documentation. But some of the response I had in 25 particular to one of the companies they can't match what 61 1 we're getting through Texas Association of Counties as 2 far as our liability coverage, and other than that I 3 have not gotten anything. So I'm requesting the Court 4 just to stay with Texas Association of Counties for all 5 of our auto, general and public official law enforcement 6 liability. 7 COMMISSIONER MOSER: So Dawn, do you inquire 8 to other sources of providing that coverage? You said 9 somebody came to you, but the reason I ask that is 10 because I looked at my personal insurance for 11 automobiles and liability etc, etc., and it's gone up 13 12 percent from last year to this year, and so I called to 13 inquire why, and just because of hail damage or 14 something, you know. So my question to you -- and so 15 I've inquired to a lot of different companies to see if 16 they could have a -- provide a better rate for the same 17 coverage, and so far I found a couple, so I don't know 18 if the county's -- did you do the same type of thing 19 here? 20 MRS. LANTZ: They took basically all of our 21 vehicles, and what they're looking at is there -- it's 22 not so much as the rate on it, but the services that TAC 23 provides to us. Example, if we have a patrol unit that 24 goes down, if one of the Sheriff's units hits a deer 25 it's down, we get our money right away. Where these 62 1 other companies it's kind of tied up so we're out the 2 money to repair it where I just submit the claim with 3 TAC, we're reimbursed, I mean, within a week to get our 4 vehicles back on the road. 5 COMMISSIONER MOSER: And that's expedient 6 payment, but is there a cost that is better to not have 7 expedient payment as opposed to money funding it ourself 8 until we get reimbursed? 9 MRS. LANTZ: Well, as far as the amounts 10 until we submit this to TAC that's when they come up 11 with our premiums. They'll go back and look at our 12 history. Again, we had a lot of hail damage, we had a 13 lot of -- just like the other ones, I can't give you the 14 rate. This is what starts the process of getting the 15 rate. 16 COMMISSIONER MOSER: Okay, so you're asking 17 this, so you can go out and get the rates from -- 18 MRS. LANTZ: Correct. 19 COMMISSIONER MOSER: From TAC and other 20 people. 21 MRS. LANTZ: Correct. 22 COMMISSIONER MOSER: Okay, I didn't 23 understand that. 24 COMMISSIONER REEVES: And TAC also -- I 25 forget the legal counsel's name. 63 1 JUDGE POLLARD: Jim Allison. 2 COMMISSIONER REEVES: No. 3 SHERIFF HIERHOLZER: Charles Frigerio. 4 COMMISSIONER REEVES: That's also why we get 5 his benefits whenever there's a lawsuit filed that that 6 comes with this insurance that we're not having to hire 7 outside counsel past our deductible on lawsuits with the 8 Sheriff's Department, lawsuits within any employments, 9 so we get that as part of this policy, and am I 10 incorrect or correct? 11 MRS. LANTZ: Yes, you're correct. 12 COMMISSIONER MOSER: That's just a 13 characteristic of the policy, but the action was 14 proposed here is to take action to approve the renewal 15 as opposed to assess the renewal. 16 MRS. LANTZ: Well, in order to start the 17 renewal, they have to get all this back, and I mean at 18 that point if we get our renewal in and the Court 19 decides, I mean I can bring that up to Brenda, she can 20 look at our expenses, and if that's something then we're 21 just going to have to go out for bids. 22 COMMISSIONER REEVES: So if we approve this 23 Kerr County renewal of the current insurance, and we 24 don't like what we see, we have to take it? 25 MRS. LANTZ: Not necessarily that I'm aware 64 1 of, no. 2 COMMISSIONER MOSER: Well, I think if we're 3 saying we're going to approve it, we approve it, you 4 know, because that's what -- that's what the motion, 5 that's what you're requesting. 6 COMMISSIONER BELEW: Yeah, you don't vote 7 for it and see what's in it. 8 COMMISSIONER MOSER: Yeah. So I'm just 9 saying is this the best deal, is this the best deal for 10 the County? I would suspect that it is since it's 11 through TAC, but I don't know that. 12 MRS. DOSS: They offer many, many other 13 benefits also. 14 COMMISSIONER MOSER: So those are the 15 characteristics of the policy. 16 MRS. DOSS: Right. 17 COMMISSIONER MOSER: I'm talking about the 18 financial part of it and weigh that against the 19 characteristics. 20 MRS. STEBBINS: Don't they go out to bid for 21 other companies to see. 22 MRS. DOSS: I think that some people have 23 responded to Dawn. 24 MRS. LANTZ: They've asked questions -- 25 MRS. DOSS: They could not offer any of 65 1 the -- 2 COMMISSIONER MOSER: Well Dawn said somebody 3 came to her and proposed. I didn't hear that we went 4 out and asked for it. 5 MRS. LANTZ: Well, in order to go out for 6 bid, under Texas Association of Counties because we're 7 in an Interlocal Agreement we don't have to go out for 8 bid for our policy; however, anybody else, we do. I 9 don't know the law of it, I just I'm aware of that one 10 particular piece of the puzzle. As far as someone 11 coming to us I've been approached, I've given them the 12 automobile documentation and they've never come back to 13 me, I followed up with them, and what I've heard from 14 them is what we have is great coverage, and plus some of 15 the other additions that we have to the policy they're 16 not able to provide that that. So as far as cost goes, 17 I don't see that. This gets submitted, once I get it 18 submitted to them, they'll send an invoice of all of our 19 property, whatever we have insured, that invoice then 20 goes to the Auditor -- 21 MRS. DOSS: And we pay it. 22 MRS. LANTZ: -- and to pay, and she has the 23 record of what the financial part of it; I don't look 24 into that part of it. 25 JUDGE POLLARD: It's kinds of like a bid 66 1 board. If we stay with TAC, the risk management pool, 2 you don't have to go out for competitive bids. 3 MRS. DOSS: And they provide all kinds of 4 different kind of insurance. I'm afraid if we went out 5 in the public we would have to have bits and pieces with 6 different companies. 7 COMMISSIONER MOSER: Just like you do at 8 home, you have your homeowners, you have your automobile 9 insurance, you have your umbrella coverage, and it's 10 cheaper if you do it with one, okay, but it doesn't -- 11 you know, and personally doing it to see because it's, 12 you know, going up 13 percent in a year was -- was huge. 13 I mean to me, and it was no explanation, okay. So I've 14 gone out and said, okay, I'm just going to establish my 15 own requirements, here's what my requirements were for 16 my insurance and I've gone out and asked, you know, six 17 different companies, what do you propose on these 18 characteristics on this coverage, and so I've got a lot 19 of responses, so I understand it's complicated, but it's 20 also if it's cheaper, okay, to do it this way and take 21 a -- when do we need to do this by? 22 MRS. STEBBINS: July 1st, before our next 23 meeting. 24 MRS. DOSS: Before our next meeting. 25 MRS. STEBBINS: If TAC is aware of the 67 1 unique needs of counties and that's why they're there to 2 serve us, and I think that they also try to get the best 3 value for all of the counties that they serve. 4 MRS. DOSS: It's a pool. 5 MRS. STEBBINS: Yes. And so that the 6 counties don't have to go out individually, like us as 7 individuals do, and search for all of these needs, it's 8 part of their service to us. 9 COMMISSIONER MOSER: Well, if there's 10 something to substantiate that I'd say yeah verily. TAC 11 has a big administrative cost, too, I mean they got a 12 lot of people working for them. 13 COMMISSIONER REEVES: How long does it take 14 to go out for bids to get them back and then to decide? 15 Mrs. Doss, I asked and you didn't answer, so how long? 16 MRS. DOSS: Are you asking me? 17 COMMISSIONER REEVES: Yes. 18 MRS. DOSS: Okay. We would have to bring 19 back to the Court and get approved to go out for bids in 20 a different agenda item, then it would probably take at 21 least -- we would publish it, we'd have to give at least 22 probably a month to get them back, and maybe a week to 23 look at them, so six to eight weeks. 24 COMMISSIONER REEVES: Six to eight weeks. 25 MRS. DOSS: Eight weeks probably. 68 1 COMMISSIONER REEVES: July, August, so then 2 we would have -- if we got anything back, I'm not saying 3 it's bad to do what you're doing, Commissioner, but we 4 run the risk that come October 1, we're uninsured, is 5 that what I'm understanding? 6 MRS. STEBBINS: And we don't know how much 7 we need to budget for our next year. 8 MRS. DOSS: To budget. 9 COMMISSIONER REEVES: That's what I'm 10 questioning. I believe in making sure we're getting the 11 best deal, but we could be looking at October 1 nothing 12 in Kerr County's insured including the decisions that we 13 make up here? 14 COMMISSIONER MOSER: We can't afford not to 15 be insured. 16 COMMISSIONER REEVES: What I would suggest 17 is -- and maybe it's going to cost us more money this 18 year, maybe it won't, I don't know. What I would 19 suggest we've got to renew this, let's get busy. If we 20 want to go out for bids, for the -- help me, with the 21 fiscal year '18, '19 fiscal year, then let's do it. And 22 if we can save money more power to it, and let's get it 23 done. But I certainly don't want to get in a spot that 24 we're not insured come October first. 25 COMMISSIONER MOSER: I make a motion that we 69 1 approve the proposal to approve Kerr County renewal of 2 current insurance to cover all the things that are 3 delineated in the action item here in the proposal for 4 Texas Association of Counties to renew October 1st, 5 2017, and at the same time for the next year is to 6 prepare a package for requirements on insurance and see 7 if there's -- go out for competitive bids. 8 COMMISSIONER REEVES: Can we do that under 9 this agenda item? 10 MRS. STEBBINS: No, not the second part of 11 what Commissioner Moser said. And in the meantime we 12 can help educate you about the benefits TAC provides and 13 how they give us the best deal so you can then later on 14 after we get through this budget cycle, make the most 15 informed decision about that. 16 COMMISSIONER MOSER: I'll modify that motion 17 then to just -- 18 JUDGE POLLARD: Drop the last part. 19 COMMISSIONER MOSER: -- drop the last part, 20 right. 21 JUDGE POLLARD: All right. Is there a 22 second to that motion? 23 COMMISSIONER BELEW: Second. 24 JUDGE POLLARD: Been moved by Commissioner 25 Moser, seconded by Commissioner Belew to approve the 70 1 Kerr County's renewal of the current insurance coverage 2 to include auto liability, auto physical damage, general 3 liability, public officials liability, Law Enforcement 4 liability, crime insurance with Texas Association of 5 Counties Risk Management Pool to renew October 1st, 6 2017, and to authorize the County Judge to sign same. 7 Is there any further comments or discussion about that 8 motion? There being none, those in favor of it signify 9 by raising your right hands. Those opposed a like sign. 10 It passes three zero. 11 Rather than authorize next year to go out 12 for that maybe it's just a good idea to check what the 13 prices would have been this year, and if it shows that 14 that TAC deal was a better deal than any of the 15 insurance companies that could have done it this year, 16 we can save all of that. 17 COMMISSIONER MOSER: I agree with that. 18 JUDGE POLLARD: Okay. All right, item 1.16 19 consider, discuss and take appropriate action to accept 20 the annual contract for CIC, that's Computer Information 21 Concepts, and to have the County Judge sign same. It 22 has been reviewed and approved by Heather Stebbins, the 23 Honorable County Attorney, and Mr. -- Honorable John 24 Trolinger, the second department head, IT. And Diane 25 Bolin wants to speak on it. Welcome. 71 1 MS. DIANE BOLIN: This is just our annual 2 renewal to keep our accounting software in the office. 3 JUDGE POLLARD: Okay. Did you recommend 4 that this contract be renewed -- 5 MS. DIANE BOLIN: Absolutely, I do. 6 JUDGE POLLARD: -- annual contract with CIC. 7 COMMISSIONER REEVES: Were there any major 8 changes to the contract this year? 9 MS. DIANE BOLIN: There were no changes. 10 JUDGE POLLARD: County Attorney approve 11 same? 12 MRS. STEBBINS: Yes, Sir. 13 COMMISSIONER REEVES: I move to -- let's 14 see, accept the annual contract for CIC Computer 15 Information Concepts and authorize the County Judge to 16 sign the same. 17 JUDGE POLLARD: Any further discussion or 18 comment or question? 19 COMMISSIONER BELEW: Thank you for being so 20 verbose. 21 MS. DIANE BOLIN: Okay. 22 COMMISSIONER BELEW: Just teasing you. 23 MS. DIANE BOLIN: No; I'm good. 24 JUDGE POLLARD: All right. There being no 25 further discussion, comment or question, those in favor 72 1 of the motion signify by raising your right hands. 2 Those opposed like sign. It passes three zero. 3 All right, before we go -- 4 MRS. MOUSER: We need a second on that 5 motion. 6 COMMISSIONER MOSER: Second. 7 COMMISSIONER REEVES: There was a motion, 8 Commissioner Moser seconded it. Let's vote again since 9 we didn't have a second. Just to make it clear. 10 JUDGE POLLARD: All right. Let's take a ten 11 minute break before we do the rest of it. All right, 12 let's have a vote on that. Those in favor signify, it's 13 three zero, it passes. 14 (Break.) 15 JUDGE POLLARD: All right, we're going to 16 resume. Let's get to the first part now, which is 17 paying the bills. 18 COMMISSIONER MOSER: Move that we pay the 19 bills. 20 COMMISSIONER REEVES: I'll second that. 21 JUDGE POLLARD: Moved by Commissioner Moser 22 and seconded by Commissioner Reeves to pay the bills as 23 presented. Are there any further questions or comments? 24 There being none, those in favor signify by raising 25 their right hands. It's three. Those opposed like 73 1 sign, there are none, so it's passes three to zero. 2 We now go to budget amendments. 3 MRS. DOSS: Yes, Sir, there are 13 budget 4 amendments as presented on your list. The notable ones 5 are number 2, 3, 4. These have to do with court 6 appointed attorneys. We are running over on a couple of 7 our budgets this year so we're having to transfer budget 8 items from other lines. 9 COMMISSIONER REEVES: I know and it has to 10 be done, but I see we're taking it from the utilities at 11 the event center. 12 MRS. DOSS: Yes, we have some excess there 13 so I was able to utilize that. 14 COMMISSIONER REEVES: And then one district 15 court to another on -- 16 MRS. DOSS: Yes, Sir. 17 COMMISSIONER REEVES: -- a couple of these. 18 MRS. DOSS: Yes, Sir, we're having to 19 shuffle around, and we still have three more months, so 20 it's going to be a problem. 21 COMMISSIONER MOSER: Well, it's pretty tough 22 when we're having to take -- 23 MRS. DOSS: Yeah. 24 COMMISSIONER MOSER: -- money out of -- 25 COMMISSIONER BELEW: Peter and Paul. 74 1 JUDGE POLLARD: Unfunded mandates, that's 2 what it's all about. 3 COMMISSIONER MOSER: Yeah, it is. 4 MRS. DOSS: Because we have to pay -- 5 JUDGE POLLARD: And it's not going to 6 difficult. 7 MRS. DOSS: Right. 8 JUDGE POLLARD: It's going to be worse. I'm 9 sorry. 10 MRS. DOSS: The Court appointed attorneys, 11 we have to pay, so we have to find the money from 12 somewhere. 13 JUDGE POLLARD: They're not getting fat over 14 it. We have a standard rate across the board paying 15 $70.00 an hour, and these guys and nobody in there 16 getting the regular rate of a $150.00 and a lot of them 17 250, 300, so they're not getting fat over it. There's 18 just so much of it that's being required by the 19 appellate courts and the legislature along the way. 20 COMMISSIONER MOSER: And everything else is 21 within the department, jails, parks, maintenance -- 22 MRS. DOSS: Yes. Extension office, Animal 23 Services. And then number 11 is setting up the FEMA 24 hazard mitigation grant, i set up a budget for that, so 25 we're setting up a budget -- 75 1 COMMISSIONER MOSER: That's a separate 2 budget. 3 MRS. DOSS: Yes, Sir. 4 JUDGE POLLARD: Okay. Is there a motion? 5 COMMISSIONER MOSER: I move that we approve 6 the budget amendments as presented. 7 JUDGE POLLARD: Is there a second? 8 COMMISSIONER BELEW: Second. 9 JUDGE POLLARD: It's been moved by 10 Commissioner Moser, seconded by Commissioner Belew to 11 approve the budget amendments as submitted. Any further 12 comment or question? There being none, those in favor 13 signify by raising your right hands. Opposed like sign. 14 None, it passes three to zero. 15 All right, let's go to late bills, item 4.3. 16 MRS. DOSS: Yes, Sir, we have two late 17 bills, and that means they were turned in after our 18 cutoff date, so we had to put them in a separate packet 19 and they're considered late. The first one is for Huser 20 Construction Company, this is for the insurance proceeds 21 for the jail fire, and this is for Huser. And then the 22 other one is for Feller Fabricators, this is to close in 23 the bay area at the maintenance facility. I believe 24 this is the final project out at the maintenance 25 facility. 76 1 COMMISSIONER REEVES: I believe that's -- 2 other than I'm not sure of the status of the IT part of 3 it, but as far as construction, I believe it's as close. 4 Move to pay the late bills as presented. 5 COMMISSIONER BELEW: Second. 6 JUDGE POLLARD: Been moved by Commissioner 7 Reeves, seconded by Commissioner Belew to approve the 8 late bills as submitted. Any further comment, question 9 or discussion? There being none, those in favor of the 10 motion signify by raising your right hands. It's -- 11 those opposed like sign. Nobody, so it passes three to 12 zero. 13 Let's go to item 4.4 approve and accept 14 monthly reports. Mr. Reeves. 15 COMMISSIONER REEVES: Yes, Sir. All of the 16 monthly reports I'm going to present are for May, 2017. 17 They're the County Clerk's office monthly report, J.P. 18 Precinct Number 4, J.P. Precinct Number 1, an amended 19 report from J.P. Precinct Number 3, and the County 20 Treasurer's monthly report. Move to approve the reports 21 as submitted and sign as needed. 22 COMMISSIONER BELEW: Second. 23 JUDGE POLLARD: Moved by Commissioner 24 Reeves, seconded by Commissioner Belew to approve and 25 accept the monthly reports and to sign them and approve 77 1 them as needed. Any further comment, discussion or 2 question? There being none, those in favor of the 3 motion signify by raising your right hand. Those 4 opposed like sign. It passes three zero. 5 All right, Auditor's reports. 6 MRS. DOSS: None, Sir. 7 JUDGE POLLARD: None this time. 8 We'll go on to reports from 9 Commissioners/liaison committee assignments, anybody? 10 COMMISSIONER REEVES: Just one comment, that 11 you may notice between now and around Labor Day, 12 maintenance half of their department will be coming in 13 at seven and starting to work doing the mowing due to 14 the extreme heat. They will be alternating weeks what 15 two come in. I met with Mr. Bollier and Mrs. Lantz last 16 week, we felt this was just temporary and they needed 17 some relief for safety of their workers, so they will be 18 out there earlier and then trying to do the schedule 19 maintenance inside after lunch -- 20 JUDGE POLLARD: Yeah, certainly common 21 sense. 22 COMMISSIONER REEVES: -- just to try to 23 protect them. 24 JUDGE POLLARD: Common sense. Any other 25 comments, questions or reports? 78 1 All right, 5.2 reports from elected 2 officials and department heads. Anybody? 3 SHERIFF HIERHOLZER: Just that we have a 4 construction meeting tomorrow morning, just a reminder 5 for my liaison. 6 JUDGE POLLARD: All right. Anything else? 7 COMMISSIONER REEVES: Thank you. I've 8 already got three meetings. Mr. Belew, can you be 9 there? 10 COMMISSIONER BELEW: I should be able to. 11 COMMISSIONER REEVES: Thank you. 12 JUDGE POLLARD: All right, 5.3 reports from 13 boards, commissions and committees, City/County joint 14 projects and operation reports, or others. Anybody, 15 anything? 16 All right, if not, then do we have anything 17 for closed session today? 18 MRS. STEBBINS: No, Sir. 19 JUDGE POLLARD: All right. Is there any 20 further business for the Commissioners' Court? There 21 being none, we're adjourned. 22 * * * * * * 23 24 25 79 1 STATE OF TEXAS * 2 COUNTY OF KERR * 3 I, DEBRA ELLEN GIFFORD, Certified Shorthand 4 Reporter in and for the State of Texas, and Official 5 Reporter in and for Kerr County Commissioners' Court, do 6 hereby certify that the above and foregoing pages 7 contain and comprise a true and correct transcription of 8 the proceedings had in the above-entitled Commissioners' 9 Court. 10 Dated this the 14th day of July, A.D. 2017. 11 12 /s/DEBRA ELLEN GIFFORD Certified Shorthand Reporter 13 No. 953 Expiration Date 12/31/2018 14 * * * * * * 15 16 17 18 19 20 21 22 23 24 25