1 1 2 3 KERR COUNTY COMMISSIONERS' COURT 4 Regular Session 5 Monday, July 10, 2017 6 9:00 a.m. 7 Commissioners' Courtroom 8 Kerr County Courthouse 9 Kerrville, Texas 78028 10 11 12 13 14 15 16 17 18 19 20 21 22 23 PRESENT: TOM POLLARD, Kerr County Judge HARLEY BELEW, Commissioner Pct. 1 24 TOM MOSER, Commissioner Pct. 2 JONATHAN LETZ, Commissioner Pct. 3 25 BOB REEVES, Commissioner Pct. 4 2 1 I-N-D-E-X 2 NO. PAGE 3 *** Commissioners' Comments. 5 4 1.1 Consider, discuss and take appropriate 8 action to approve video recording of 5 Commissioner's Court Meetings and posting video to YouTube via the county website. 6 1.2 Consider, discuss and take appropriate 22 7 action on a concept plan for Shonto Ranch, Pct. 2. 8 1.3 Consider, discuss and take appropriate 27 9 action for the Commissioners' Court to approve the school striping contract with 10 Flasher Equipment Co. for Nimitz School, Ingram Elementary School and Hunt School 11 and have the Judge sign the same. 12 1.4 Consider, discuss and take appropriate 30 action for the Commissioners' Court to 13 approve the contract with Foxworth-Galbraith Company to replace (1) metal double door at 14 the Kerr County Road and Bridge Office and have the County Judge sign the same. 15 1.5 Consider, discuss and take appropriate 34 16 action for the Court to accept a right of way warranty deed for Avenue B in Center 17 Point, Pct. 2. 18 1.6 Consider, discuss and take appropriate 41 action to receive RFP's for administrative 19 services for the 2017-18 Community Development Block Grant (CDBG) Colonia Fund 20 Construction for the East Kerr County/Center Point Wastewater Project and select an 21 administrative consultant. 22 1.11 Briefing by the Texas Department of State 45 Health Services - Communicable Disease 23 Program regarding the Zika Virus. 24 1.7 Consider, discuss and take appropriate 56 action on revision of the Kerr County 25 Juvenile Detention Facility Policy and Procedure Manual. 3 1 I-N-D-E-X 2 NO. PAGE 3 1.8 Consider, discuss and take appropriate 62 action of contracts for the Juvenile 4 Detention Facility, and authorize County Judge and the Facility Administrator to 5 sign same. 6 1.9 Consider, discuss and take appropriate 67 action on approval of a contract with 7 Stericycle for the provision of service at the Juvenile Detention Facility, and 8 authorize County Judge to sign same. 9 1.10 Consider, discuss and take appropriate 68 action to approve nomination committee 10 selection of a county employee to participate in the Kerr County Leadership 11 Class 2017-18 and submit application to the Kerrville Chamber of Commerce. 12 1.12 Consider, discuss and take appropriate 72 13 action regarding the City of Ingram Customer Services Agreement Form for 14 wastewater services at the Ingram Annex located at 3350 Junction Highway, Ingram, 15 Texas, and allow County Judge to sign same. 16 1.13 Consider, discuss and take appropriate 77 action to amend the engagement agreement 17 with BLX Group, LLC to include Arbitrage Review Services for the Kerr County, Texas 18 Combination Tax and Revenue Certificates of Obligation, Series 2014; Kerr County, 19 Texas Limited Tax Bonds, Series 2015; and Kerr County, Texas Combination Tax and 20 Surplus Revenue Certificates of Obligation, Series 2016. 21 1.14 Consider, discuss and take appropriate 79 22 action to accept the Arbitrage Rebate Review relating to the Kerr County, Texas 23 Certificates of Obligation, Series. 2012. 24 1.15 Consider, discuss and take appropriate 79 action to reappoint Ed Livermore to the 25 Kerrville-Kerr County Joint Airport Board for an additional 2-year term. 4 1 I-N-D-E-X 2 NO. PAGE 3 1.16 Consider, discuss and take appropriate 81 action regarding approval for the 4 submission of a Hazard Mitigation Grant application to address county drainage 5 issues at Center Point and River Road. 6 1.17 Consider, discuss and take appropriate 89 action on Kerr County Longevity and Merit 7 Policy. 8 1.18 Consider, discuss and take appropriate 96 action to modify section 6.02.A, 6.03.B 9 and Appendix F of the Kerr County Subdivision Rules and Regulations. 10 1.19 Consider, discuss and take appropriate 101 11 action to approve Change Order Number 001 for Kerr County Jail Expansion. 12 4.1 Pay bills. 116 13 4.2 Budget Amendments. 116 14 4.3 Late Bills. 117 15 4.4 Approve and accept Monthly Reports. 117 16 4.5 Auditor Reports. 118 17 5.1 Reports from Commissioners/Liaison 118 18 Committee Assignments as per attachment. 19 5.2 Reports from Elected Officials/Department 118 Heads. 20 5.3 Reports from Boards, Commissions and 119 21 Committees. a). City/County Joint Projects or 22 Operations Reports b). Other 23 *** Adjournment. 120 24 *** Reporter's Certificate. 121 25 * * * * * * 5 1 JUDGE POLLARD: It's Monday, July the 10th, 2 2017. It's about 9:02 a.m., we're about two minutes 3 late. And we'll begin this morning with the prayer and 4 leading the Pledge of Allegiance by Mr. Belew. 5 (Prayer and Pledge of Allegiance.) 6 JUDGE POLLARD: All right. This is the part 7 of the agenda where the public can speak on something 8 that is not on the agenda. If you have -- if you want 9 to speak on some item on the agenda then wait until that 10 item is called. If you want to speak on something not 11 on the agenda, this is the time to step forward to the 12 mike, identify yourself by name and address and limit 13 yourself to three minutes, please. Is there anyone? 14 There being no one, we'll go to the next 15 item on the agenda, which is comments from Commissioners 16 and County Judge as achievements and developments in 17 their Precinct or County. Mr. Belew. 18 COMMISSIONER BELEW: I just want to announce 19 to everybody anybody that wants to make a donation to 20 the Turtle Creek Fire Department, got a big, shiny, new 21 truck out there and needs to be paid for. So if you 22 want to send a contribution, please do so. Turtle Creek 23 Fire Department. That's all I got. 24 COMMISSIONER MOSER: Speaking of fire 25 departments, Center Point Fire Department and the 6 1 community of Center Point had a big vent this past 2 Saturday. I was out of town, but Diane Bolin was 3 probably there. 4 MS. DIANE BOLIN: Oh absolutely. 5 COMMISSIONER MOSER: Okay. Big turnout, 6 Diane? 7 MS. DIANE BOLIN: Yes. 8 COMMISSIONER MOSER: I think that was one of 9 their fund raisers for the year, and a big one. And 10 another one -- get the Sheriff's attention. Sheriff, 11 Rusty, that one of your deputies did something fully -- 12 I was out of town last week, but there was a house fire 13 and I believe one of your -- I got a message that one of 14 your deputies did something spectacular. 15 SHERIFF HIERHOLZER: Yes. Yes, Sir. We had 16 a partial house fire due to the fireworks deal and it 17 set one of the living areas of a house on fire. We were 18 the first ones to arrive, and Sergeant Callcott found 19 one of the occupants on the ground inside the house, and 20 in the thick smoke without a mask or anything. He was 21 able to drag her out of the house and save her life. 22 COMMISSIONER MOSER: Well, thanks for that. 23 That's all I have. 24 JUDGE POLLARD: That's great. I don't have 25 anything. 7 1 COMMISSIONER LETZ: The only thing I have is 2 the Kerrville Little League, the juniors, which is 13, 3 14 year old team, they are, I think, playing tonight for 4 the sectional championship. I mean George -- George is 5 one of the other ones that would probably know. Anyway 6 they won the first two games. If they win tonight they 7 will be going to the State Championship, which is if you 8 understand little league there's -- I don't know how 9 many regions in the State, there's like six, I think, or 10 eight, something like that. Anyway, Texas has its own 11 region, so it's a pretty big compliment to get as far as 12 they have. Good team. They're playing and if anyone 13 wants to go to Jourdanton, I think it's tonight. 14 JUDGE POLLARD: Mr. Reeves. 15 COMMISSIONER REEVES: Just sort of on what 16 Number 1 and Number 2 spoke about, but I'm just hoping 17 that our fire departments aren't needed as dry as it's 18 getting, we sure could use a lot of rain. Burn ban is 19 on -- it's on in all precincts? 20 COMMISSIONER MOSER: No; two. 21 JUDGE POLLARD: 2 and 4. 22 COMMISSIONER LETZ: 2 and 4. The last round 23 of rain 2 and 3 were blessed with a fair amount of rain. 24 I had four inches, and Harley had two or three inches, 25 quite a bit in his area. But it's green and drying 8 1 pretty quick, so it'll probably be coming in Precinct 3. 2 JUDGE POLLARD: Up until about ten or twelve 3 days ago, I had one and a half inches in five 4 mosquitoes. I was Highway 16 South, but I finally got 5 2.6 inch of rain 12, 14 days ago. 6 MR. BELEW: We're right across the road from 7 you in Precinct 1, we get rain. 8 JUDGE POLLARD: Well, I'll try to correct 9 whatever I'm doing wrong. 10 COMMISSIONER MOSER: I think somewhere 11 between us we're getting left out here. Jonathan gets 12 inundated all the time. 13 JUDGE POLLARD: Okay. We'll go to item 1.1 14 on the agenda. Consider, discuss and that appropriate 15 action to approve video recording of the Commissioners' 16 Court meetings, and posting of that video on YouTube 17 on -- by the County website. 18 Now, I'm told that this is a project that 19 has been under works for maybe two years, is that 20 correct, John? 21 MR. TROLINGER: Well, probably on and off 22 over the years, the subject's been broached, but this is 23 the first time we've actually done any testing, we've 24 actually set up a small test. 25 JUDGE POLLARD: Uh-huh, okay. Well, I find 9 1 that the subject matter's a little controversial. I've 2 had some diverse opinions on it, so it's kind of up to 3 the Commissioners' Court -- what do you think? 4 COMMISSIONER BELEW: I vote for 5 transparency. 6 COMMISSIONER MOSER: I'm all for 7 transparency. But I question what's the benefit and 8 what's the cost over just having the transcript? 9 COMMISSIONER LETZ: I'm pretty close to what 10 Commissioner Moser said. I have no problem against it 11 except that we have a verbatim transcript, which is 12 probably the best, you know, way to keep a good record 13 of the Court. Also, a little concerned about -- you 14 know, I don't understand YouTube very much, but I'm a 15 little bit leery of using that as the platform and 16 security of the courthouse systems and things like that, 17 and just over all I mean I'm not against doing it, but 18 I'd like to know more about it like what it's going to 19 cost to get it started, what it's going to cost long 20 term. 21 JUDGE POLLARD: Why don't you address those 22 issues involved and manpower issues and the liability 23 issues. 24 MR. TROLINGER: Okay. So Matt Comer set up 25 the system. And we've got basically a Google free 10 1 business account, there is no cost, and we do have full 2 control over it. Matt, is it correct we can delete the 3 videos or edit them? 4 MR. COMER: Yeah. We can go onto the 5 county's YouTube account and delete the videos and edit 6 them anyway we need before we -- 7 MR. BELEW: So we'd have our channel, Matt? 8 MR. COMER: Yeah. 9 JUDGE POLLARD: Is there any possibility of 10 somebody through that having -- getting into the 11 county's -- 12 MR. COMER: Through the -- no. It's just a 13 stand alone Google account for the purpose of this 14 video. 15 JUDGE POLLARD: So is that the security 16 issue? 17 COMMISSIONER LETZ: That's part it. 18 COMMISSIONER REEVES: I guess, if I may 19 interrupt, my question is I'm more than happy with 20 transparency. I don't think we got anything to hide 21 here. You concerned me when you said we can edit what 22 you have. That's -- that really bothers me that you are 23 insinuating that we can edit what went on in a public 24 meeting. And if you can edit it, what keeps somebody 25 else from getting in -- 11 1 MR. TROLINGER: Oh, good question. Well, 2 the reason I brought up edit was for instance if the 3 recording was still running but we went to executive 4 session. If somebody didn't hit the button, we can very 5 quickly go and edit that so it's not public, it's not on 6 the internet, that's the primary reason that we -- 7 COMMISSIONER LETZ: That's the -- 8 COMMISSIONER BELEW: That's the greatest 9 risk of the whole thing. 10 MR. TROLINGER: So there's a procedure, 11 there's some things that have to take place before we do 12 this and just putting it online, putting a stand up 13 there and showing you hey this is all there is so it, 14 it's just a little camera, and someone has full control 15 over it. Someone walks up to it and presses record and 16 when we're done we press stop, and we have full control 17 over that. Nothing's automatic. We'll control the 18 uploads, and if there is a problem if someone did find 19 something later that was, you know, is not public like 20 executive session then we do have the capability to 21 delete that or edit. 22 COMMISSIONER BELEW: So you're talking about 23 reviewing it before it's posted? 24 MR. TROLINGER: Not at all, no, Sir. 25 COMMISSIONER BELEW: Then how you going to 12 1 know what was recorded if it shouldn't have been? 2 MR. TROLINGER: Well, if the -- if the 3 camera's still running and you say well, IT, go stop the 4 camera, but it's too late, you know, it had been running 5 for sometime accidentally, we would -- that's how I'd 6 know. I don't think we would have the time to review 7 all the video. 8 COMMISSIONER MOSER: So I mean -- 9 COMMISSIONER BELEW: You're making Jonathan 10 more nervous by the second. 11 MR. TROLINGER: Am I going the wrong way? 12 We don't have to edit it, but we have control to edit. 13 COMMISSIONER MOSER: So the camera doesn't 14 cost, but somebody's got to do something, so somebody's 15 got to post it, so it's going to be -- 16 MR. TROLINGER: It is time, yes, Sir. 17 COMMISSIONER MOSER: But do you have a 18 ballpark of what it may cost to do it? And if you 19 don't, you might tell us later. 20 MR. TROLINGER: Until we actually start, 21 until we actually have a couple of sessions, I don't 22 know what kind of hours -- 23 COMMISSIONER MOSER: Okay. I'm a firm, 24 firm, firm believer that better is an enemy of good. 25 We've got something's that's good right now, we're 13 1 trying to make it better. And I guess my question would 2 be what's the driving force of the catalyst that says 3 this is a need, okay? Put it in a need category rather 4 than anything else. 5 MR. TROLINGER: Okay. Well, first Judge 6 Pollard approached me and said John, can we get these 7 sessions recorded on video so that the public can see 8 for example, the budget process. We have, you know, 9 other than reading the minutes you can't see what's 10 going on in the room and having video -- other counties 11 have found -- I did some research, and I spoke with two 12 other counties that had used YouTube and had actually 13 used it for a little bit, and then they bought a 14 professional system because they liked it so much, and 15 now they're actually paying for a subscription and for 16 equipment to do it, the full blown video. 17 JUDGE POLLARD: What counties were those? 18 MR. TROLINGER: Seguin, Guadalupe County was 19 one of them. And I'm trying to remember the other one, 20 it'll come to me. 21 JUDGE POLLARD: If you were looking at it, 22 John, what are the deficits of it? What's the danger of 23 it? Is there anything that you can think of that's not 24 good? Is it expensive or you know, I guess pliable or 25 something or whatever? Anything you can think of? 14 1 MR. TROLINGER: No. It's a public meeting, 2 we're all here to tell the public what we're doing, and 3 I think it's a great avenue to let them know and if we 4 have a small mistake -- if we have a small mistake and I 5 say the wrong thing Commissioners' Court while I'm 6 standing next to the camera well it's a public meeting, 7 the public needs to know. 8 COMMISSIONER MOSER: One other question. 9 JUDGE POLLARD: Go ahead. 10 COMMISSIONER MOSER: I think you made a 11 pretty good point about budget workshops are usually not 12 well attended except by those presenting something, so 13 that could be a benefit -- 14 JUDGE POLLARD: Boring. 15 COMMISSIONER MOSER: Yeah, it's boring. But 16 you're not looking at the image as presented, you're not 17 looking at the data presented, so all you're doing is 18 looking at some ugly faces up here when you do that, and 19 listen to it, so you're still not getting the 20 quantitative. 21 MR. TROLINGER: So what I had -- 22 COMMISSIONER MOSER: You're not planning to 23 show the budget book or anything. 24 MR. TROLINGER: So what I had Matt do I had 25 him put up this test stand so it was real, it was here. 15 1 But if we go ahead we'll probably put a second camera so 2 that it can see the screen, and in addition the YouTube, 3 the channel allows us to post the Auditor's budget book 4 directly right to that, just drop it in there. It's 5 very little work. 6 COMMISSIONER MOSER: So you just super 7 impose the presentation material, somebody's making a 8 presentation, so you could take it to power point or 9 whatever, so that takes a little bit of manpower, but 10 that's a nice benefit. 11 MR. TROLINGER: It's a package and because 12 the Auditor's already done all this work with the budget 13 book and whatnot. It's literally it's -- we take the 14 work that's already been done, and I don't see it 15 being -- 16 MRS. DOSS: It shouldn't be posted until 17 it's finalized. 18 MR. TROLINGER: That's what I said the 19 budget book. 20 MRS. DOSS: But that's already up on our 21 website, the budget book. 22 COMMISSIONER REEVES: Will it be available 23 on the county's website, or YouTube? 24 MR. TROLINGER: Well, basically we're just 25 going to link to it from the county's website. YouTube 16 1 and Google will be hosting all the data, so it's outside 2 the county's network. It's on Google's cloud web 3 service is where all the data resides; not on the 4 county's -- not on any county equipment. 5 COMMISSIONER LETZ: I'm a little concerned. 6 I mean you going on the budget issue a little bit. 7 Information is great, I want to be transparent, but too 8 much information can be confusing. Every time we get a 9 new budget book, if we get -- we're going to end up with 10 I don't know how many, 20 different budgets posted 11 online? And then all of a sudden people go -- they 12 don't get to the right one. That's misinformation. I 13 mean it's -- I just see that a concern about holding it 14 a little bit so that we're getting the actual 15 information out. It's not a matter of transparency, 16 it's a matter of being honest and let people know what 17 we're doing, but at the same time not giving them much 18 information that at the end of the -- find at two 19 o'clock when we start the budget workshop but it's all 20 gone and changed as of 3 o'clock when we finish that 21 budget workshop, so all of a sudden you have a bunch of 22 information up there. I also would like the County 23 Attorney to weigh in a little bit about some of the 24 stuff like executive session and things. I mean, I 25 don't mind doing a couple of tests and seeing so we can 17 1 look at it and see how it's going. I think the quality 2 is important. I don't want to put something out that's 3 not a good quality, good audio. But I have no problem 4 doing a test to see how it goes. But I don't want to 5 make an approval right now. 6 COMMISSIONER REEVES: That's really another 7 point I'd like to make. I know there's great technology 8 with an iPhone that I saw you have up there. If we're 9 going to want to post this, I'd like it to at least be 10 posted well enough for the person to log in and watch it 11 from a good camera, a good audio system, and all of 12 that. And I'm all for bailing wire and duct tape to 13 make something work, but sometimes you need a little 14 more than bailing wire and duct tape. 15 MR. TROLINGER: Yes, Sir. And that's why 16 we're doing the no cost, the zero cost test so you can 17 look at it and just see is this something we want to do, 18 do we want to spend money to video tape and put 19 available to the public all this information. 20 COMMISSIONER LETZ: I think another good -- 21 I see two City Council members, I want to see what the 22 city's response is, but how many people view their 23 tapes, and how does it work and what do they spend to 24 get their system up, because there's, I think, is pretty 25 professional. 18 1 MR. TROLINGER: It is substantial. And 2 actually have IT support that's dedicated to that 3 function, because they've got the high-end equipment, 4 and I believe the cable company also helps or maybe even 5 provided some of the equipment to do that. 6 COMMISSIONER MOSER: They're streamlive, 7 correct? 8 MR. TROLINGER: I -- 9 COMMISSIONER MOSER: Isn't there a 10 streamlive? 11 MR. TROLINGER: I believe it's live, but 12 it's -- I know it's recorded, I just don't recall how 13 they present the recordings. 14 JUDGE POLLARD: I think the City -- there's 15 a video tape and put on TV, isn't that correct, Vincent? 16 COUNCILMAN VOELKEL: Yes, Sir. 17 JUDGE POLLARD: Do y'all have any downside 18 on that that you can think of? 19 COUNCILMAN VOELKEL: Not that I know of. 20 Pretty successful. 21 JUDGE POLLARD: Mr. Baroody. 22 MR. BAROODY: The only downside -- and you 23 can argue whether it's downside or not, I think people 24 get lazy and they attend the meetings less because they 25 can watch it at home. And I don't know if that matters 19 1 to anybody, but that is one thing. 2 COMMISSIONER MOSER: That's not lazy, that's 3 efficient. 4 I'll tell you what, I'll make a motion that 5 we try this system as described by John and Matt for six 6 months and see how it goes. See what the implications 7 are, see how good it is, and give it a try and if decide 8 to pull the plug or keep going or improve it. 9 COMMISSIONER LETZ: Can you explain that 10 more. Explain as in put it up YouTube for six months? 11 COMMISSIONER MOSER: Just exactly what they 12 described. Put it on YouTube for some period of time 13 time, just give it a try and do like you're saying, 14 quality, is it worthy of putting it up on YouTube. 15 JUDGE POLLARD: How about a shorter period 16 of time. 17 COMMISSIONER BELEW: 90 days. 18 COMMISSIONER MOSER: One month. 19 COMMISSIONER LETZ: To me it shouldn't be 20 posted. To me it should be for us to look at it and -- 21 COMMISSIONER MOSER: Okay. 22 COMMISSIONER LETZ: I just don't want to put 23 something out there that -- 24 JUDGE POLLARD: Misinformation. 25 COMMISSIONER LETZ: Not misinformation 20 1 but -- 2 COMMISSIONER MOSER: Quality. 3 COMMISSIONER LETZ: -- quality. The quality 4 issue just as much as anything else, if we're going to 5 do it we need to do it right. I mean -- 6 JUDGE POLLARD: One month. 7 COMMISSIONER MOSER: I would go with one -- 8 I'd go with one month, and then as Jonathan said not to 9 put it on YouTube, but to put it so we can see it. 10 COMMISSIONER LETZ: Right. 11 JUDGE POLLARD: Is there a second? 12 COMMISSIONER BELEW: I'll second that. 13 JUDGE POLLARD: All right it's been moved by 14 Commissioner Moser, seconded by Mr. Belew, to try this 15 system for a month and then we'll take a look at it, and 16 after looking primarily being -- the primary issue being 17 the quality, and we'll take a look at it and decide 18 whether or not to extend it. Is there any further 19 comment or discussion? 20 COMMISSIONER REEVES: Just a comment. Not 21 to amend the motion, but I would like you to look in 22 while we're working on the budget we may not can afford 23 it, and we may can, but to look for a better camera 24 system. If we're going to do something let's not go 25 halfway on it, but let's -- I'm fine for a test period, 21 1 and we can revisit it. If it's looking good, then fine. 2 But if we're to go do it let's do it right. 3 JUDGE POLLARD: Any further comment or 4 discussion? Anybody in the audience got any comments or 5 discussion? 6 MS. DIANE BOLIN: I just have a question for 7 John. The budget book that you're talking about putting 8 on there, that's the approved one, yes? 9 MR. TROLINGER: Yes. 10 MS. DIANE BOLIN: Not the one that Brenda 11 changes after every budget hearing. 12 MR. TROLINGER: Yes. To package up any 13 additional information on YouTube, it's possible to just 14 to take any document, so if it's the approved County 15 budget, and we're having the budget workshop we can just 16 put the approved County budget right there so it's side 17 by side when someone goes to the YouTube channel. 18 COMMISSIONER LETZ: But, John, the problem 19 with that that's not what we're talking about. We're 20 talking about a budget that we're changing. 21 MR. TROLINGER: Yes, Sir. I was just using 22 that as an example of a document, as an accompanying 23 document. 24 MRS. DOSS: I have a question. Can someone 25 copy parts of the video and repost them in other places? 22 1 MR. TROLINGER: Absolutely. Once it's on 2 the internet it's available for anyone to do anything 3 with. 4 MRS. DOSS: So they can copy it and they can 5 chop parts out and repost them? 6 MR. TROLINGER: Yes, yes they can. 7 COMMISSIONER BELEW: Yes. 8 JUDGE POLLARD: Any further questions or 9 comments, by anybody? If not, hold your peace. Those 10 in favor of the motion signify by raising your right 11 hands. It's four zero, unanimous. 12 Item 1.2 consider, discuss and take 13 appropriate action on a concept plan for Shonto Ranch, 14 this is in Precinct 2. Mr. Hastings. 15 MR. HASTINGS: Thank you. Owners and 16 developers Bill and Chris Childs have submitted a 17 concept plan for a proposed 853 acre subdivision. It's 18 containing 56 lots off of Lower Turtle Creek Road, it's 19 in Precinct 2. The 56 lots range in size from 5.05 to 20 56 acres, approximately 56 acres. The average lot size 21 is about 15 acres. Our minimum required lot size is 22 greater than five. They meet that minimum lot size. 23 The lots will be served by private water wells and OSSF, 24 and part of the proposed subdivision lies within the 25 floodplain. I don't see any issues with that, they're 23 1 working around it. The roads will be built to Kerr 2 County standards and they're planned to be private. And 3 and the County Engineer requests that the Court 4 consider, discuss and take appropriate action on the 5 concept plan for Shonto Ranch, Precinct 2. 6 JUDGE POLLARD: I see they've already 7 started some fence building on Lower Turtle Creek Road. 8 I pass by the fences down there and they're putting up a 9 new fence. 10 COMMISSIONER LETZ: But that's not there's. 11 JUDGE POLLARD: All right. Who's is that? 12 MR. BELEW: Risinger. 13 JUDGE POLLARD: Risinger. 14 COMMISSIONER MOSER: I move for approval of 15 concept plan as presented by the County Engineer. 16 COMMISSIONER LETZ: I'll second that. A 17 couple of comments to go over. I've looked at this 18 quite a bit with them and subdivision questions, and 19 there's two questions that have come up that I think the 20 Court to be aware of and get on the record. One is ETJ 21 if you look at the line, you can see the ETJ hits none 22 of the subdivision but does hit part of the road where 23 it comes off of Lower Turtle Creek, and there's been 24 communication and I was at one meeting with the City 25 staff, and in their opinion -- Karl Browning was there, 24 1 and I believe TDA was at that meeting as well this, and 2 that their interpretation is or their view is that that 3 road going through the ETJ to the subdivision does not 4 require or trigger platting in the City of Kerrville, 5 because the ETJ is that little jurisdiction, so I just 6 wanted to make on record that this issue has been 7 addressed for Mr. Browning and Mr. Hawkin(phonetic) that 8 no -- this will not need to go through the city's 9 system, which at this time doesn't -- it's quite 10 logical. 11 The other issue is there is a crossing 12 across Lower Turtle Creek which is a large range area, 13 and our rules get, you can say, gray in that area as to 14 what the actual requirements are, and I think that this 15 is trying to really give you more guidance and the 16 county engineer a little bit as to what the requirements 17 of that crossing will be, and in my mind we should look 18 at what we have done on similar roads like this, and 19 what I'm thinking of -- and a lot of them are off the 20 bridges. Lazy Valley is a crossing Cypress Creek is a 21 similar drainage type area. There's Panther Creek, I 22 think, was done not too long ago. Those are both county 23 roads. 24 COMMISSIONER REEVES: Huh-uh. Panther 25 Creek? 25 1 COMMISSIONER LETZ: No, not Panther Creek, 2 it's not county, but it's state. And there are other 3 State on the State highways in the western part of the 4 county that we did a whole lot of those crossings, and 5 they certainly do not meet our -- I guess our 6 subdivision rules from the standpoint of a frequency of 7 flooding. And there's another one that is a county road 8 that takes -- and below below Ingram Damn. 9 COMMISSIONER REEVES: Cade Loop. 10 COMMISSIONER REEVES: Cade Loop is one. So 11 I think we kind of need to look at what has been done on 12 these projects, because I think historically you 13 can't -- for a lot of reasons aesthetics and economics 14 build one that's going to be flood proof, where when we 15 do get a flood the water's going to go over the road and 16 the road's going to be closed and that's a given in a 17 lot of these areas in many, many areas around the County 18 that that happens with. So it's just not, you know -- I 19 think the -- their engineer, and the county's engineer 20 worked up coming with a requirement for that crossing 21 that is in line with what has been done on both the 22 State highways and the County roads in recent years. 23 Recent years being less than five or ten years. 24 COMMISSIONER MOSER: Yeah, we've met several 25 times with the owner on this. Had the County Engineer 26 1 and, myself, and I think Jonathan was there on some of 2 them. But the concept is to be a low water crossing 3 similar to what's on Lower Turtle Creek on the State 4 road right downstream from that, so it's just not to 5 build a -- any type of bridge or anything that goes 6 across for a hundred year flood, yeah, so that's the 7 concept. So -- 8 COMMISSIONER LETZ: But other than that I 9 think it's a great development. I think it'll be -- 10 looks good. But I just want to get those two items on 11 the record because they do kind of -- they're not 12 variance -- and our rules allow for that. I believe 13 allows the County Engineer on these structures to 14 approve. We have some step criteria on five years, 50 15 year, hundred year flood, and then there's some room in 16 our rules for the County Engineer to come up with an 17 alternative that is sufficient. 18 COMMISSIONER MOSER: So they'll come back 19 with a -- after this with a preliminary plat at some 20 point. 21 MR. HASTINGS: Yeah. The process moving 22 forward after concept is approved, they'll come back 23 with a preliminary plat, and then a final plat. 24 JUDGE POLLARD: Any further comment or 25 questions? All right. Been moved by Commissioner 27 1 Moser, seconded by Commissioner Letz to approve the 2 concept plan for Shonto Ranch in Precinct 2. Is there 3 any further discussion or question? There being none, 4 those in favor signify by raising your right hands. 5 It's four zero, unanimous. 6 Item 1.3 consider, discuss and take 7 appropriate action for Commissioners' Court to approve 8 the school striping contract with Flasher Equipment 9 Company for Nimitz School, Ingram Elementary School and 10 Hunt School and have the Judge sign same. That's all in 11 Precinct 1, 2 and 4. Kelly Hoffer, how are you today? 12 MS. HOFFER: Good. How about you? 13 JUDGE POLLARD: Good. 14 MS. HOFFER: Good. I have before you the 15 contract with Flasher Equipment Company for school 16 striping at Nimitz School, Ingram Elementary School and 17 Hunt School. The County Attorney has reviewed the 18 contract. We have $15,000.00 in the striping line item 19 that is 15-612-560. At this time I ask the Court for 20 their final approval regarding the school striping 21 contract for Nimitz School, Ingram Elementary School and 22 Hunt School, and have the Judge sign the same, and these 23 schools are located Precinct 1, 2, and 4. 24 JUDGE POLLARD: Just for the purpose of the 25 public the contract with Flasher Equipment Company 28 1 appears to be 14,401.00, even. 2 MS. HOFFER: Yes, Sir. 3 JUDGE POLLARD: Okay. What are your 4 desires, comments or questions? 5 COMMISSIONER REEVES: Kelly, on the Ingram 6 Elementary, where will we be doing the striping? 7 MS. HOFFER: It's, I believe, one crosswalk 8 and I think one crosswalk at Hunt. 9 COMMISSIONER REEVES: But in Ingram it's on 10 Skyview or -- 11 MS. HOFFER: I believe that's where that 12 crosswalk is located. 13 COMMISSIONER REEVES: Because it would have 14 to be. If it was on the other street that would be the 15 City of Ingram. 16 MS. HOFFER: I believe so, yes. But both of 17 those are very minimal. It's the one on Ranchero that 18 is the majority of this cost. 19 COMMISSIONER BELEW: That's a big one. 20 MS. HOFFER: Yes. And we just did a seal 21 coat on Ranchero Road just that section for the purposes 22 of doing this striping, because the striping was in such 23 bad, bad shape and had we not done that -- Flasher does 24 all of the State -- most of the State contract, it's a 25 thermoplastic type paint. Usually you can smell when 29 1 they're out doing the State highways. It's not cheap, 2 but it lasts a long time. It's a lot different than 3 what we usually have done in parking lots. And we did 4 use a local man on that and he passed away a couple 5 years ago, but Flasher Striping usually -- we're hoping 6 to get five years out of this, where before every year 7 we were having to pay this local contractor. And it was 8 about seven thousand dollars to do it. And so if you 9 kind of do the math, if we can get five years out of 10 Flasher as opposed to spending about 35 thousand over a 11 five year period it will be well worth it. 12 COMMISSIONER MOSER: Kelly, if you -- say 13 for Nimitz School, Ingram Elementary and Hunt School, 14 you said for precincts -- you included 2 in there. 15 What's being done in Precinct 2? 16 MS. HOFFER: Well, you're on one side of 17 Ranchero Road and Precinct 1 is on the other side of 18 Ranchero Road for Nimitz. 19 COMMISSIONER MOSER: Okay, very good. 20 COMMISSIONER REEVES: And I see you already 21 had it in this year's budget. I move for approval of 22 the agenda item and authorize the County Judge to sign 23 the same. 24 MR. BELEW: Second. 25 JUDGE POLLARD: Been moved by Commissioner 30 1 Reeves, seconded by Commissioner Belew as to item 1.3 to 2 approve the school striping contract with Flasher 3 Equipment Company to the Nimitz School, Ingram 4 Elementary School and the Hunt School and to authorize 5 the County Judge to sign same. Is there any further 6 comment or question? There being none, those in favor 7 of the motion signify by raising your right hand. It's 8 four zero, unanimous. Thank you, Kelly. 9 Item 1.4 consider, discuss and take 10 appropriate action for the Commissioners' Court to 11 approve the contract with Foxworth-Galbraith Company to 12 replace a metal double door at the Kerr County Road & 13 Bridge office and authorize the County Judge to sign 14 same. This will, of course, affect all the precincts. 15 Okay, is there any comment or discussion? 16 MR. BELEW: I have a question. 17 MS. HOFFER: Yes, Sir. 18 MR. BELEW: I asked Tim about this, too and 19 his answer was not too -- and I expect a better answer 20 from you. 21 MS. HOFFER: Excuse me. 22 COMMISSIONER BELEW: I said why can't you do 23 this, Tim, maintenance? He says, well it's a metal 24 door. That wasn't a good answer as far as I'm 25 concerned. So what's the deal, is it the cost, is it 31 1 the efficiency, the time, the door, that it takes to get 2 it fixed or what? Why are we using Foxworth-Galbraith 3 instead of our Maintenance Department? 4 MS. HOFFER: I don't really have -- I don't 5 really have the answer for that. I know that there are 6 quite a few times and we do get things done by the 7 Maintenance Department, but that we're busy, and we have 8 got a lot going on, and sometimes it's just easier to 9 get it taken care of and be done with it. But have a -- 10 MR. BELEW: That you pay for. 11 MS. HOFFER: But have a door that is very 12 hard to lock at night and very hard to unlock in the 13 morning. 14 MRS. STEBBINS: If I can add to that. When 15 I've asked for door replacement in my office for metal 16 doors, he's also told me get them to do it, they'll -- 17 they have that skill. I think maybe it's a different 18 skill, I don't know. 19 MR. BELEW: Now he just did a door 20 downstairs. He just put in a door downstairs, installed 21 one. 22 MRS. STEBBINS: It May not have been a metal 23 door, I'm not sure what the difference is, I don't know. 24 COMMISSIONER BELEW: What's this going to 25 cost? 32 1 MS. HOFFER: Total cost on it is $3,327.00. 2 JUDGE POLLARD: And part of that is the cost 3 of the door?. 4 MS. HOFFER: That's the total, everything. 5 Installed and the cost of the door. 6 JUDGE POLLARD: You don't know what the 7 breakdown is between the labor and the door? 8 COMMISSIONER REEVES: It's in your backup. 9 COMMISSIONER LETZ: I don't have a problem 10 as much with having someone else install the door; my 11 issue really is I think this should be a maintenance 12 item, not -- I don't think you should be presenting it; 13 I think Tim should present it, and if he can't do it 14 then he does -- I think it should be postponed and wait 15 two more weeks until our next agenda, or get Tim up here 16 today. But I mean -- I don't think -- it's a bad 17 precedent in my mind for -- 18 COMMISSIONER MOSER: I agree. 19 COMMISSIONER LETZ: -- for department heads 20 to start -- 21 COMMISSIONER REEVES: Contracting out. 22 COMMISSIONER LETZ: -- doing maintenance. I 23 think if Tim can't get the work done I don't have a 24 problem with hiring someone, but the channels aren't 25 right. 33 1 COMMISSIONER MOSER: Agreed. 2 COMMISSIONER REEVES: Just pass on this 3 until later and Tim can come in and we can question him. 4 MS. HOFFER: Sounds good to me. 5 JUDGE POLLARD: Well, for the audience's 6 edification the cost of the door is $2,977.00 and labor 7 is $650.00 it looks like. So good point about 8 department heads though. 9 COMMISSIONER LETZ: I mean I think it's 10 reasonable for Tim for maintenance -- or for Foxworth to 11 do it. I just think Tim needs to ask us; not Kelly. I 12 mean we can find -- we'll be here for a while this 13 morning. 14 JUDGE POLLARD: All right. Anybody want to 15 make a motion on this, or pass it? 16 COMMISSIONER MOSER: Pass it. 17 COMMISSIONER LETZ: Pass it. 18 JUDGE POLLARD: Everybody agrees? 19 COMMISSIONER BELEW: Yeah. 20 COMMISSIONER LETZ: Sorry, Kelly. 21 MS. HOFFER: That's okay, I have no problem 22 with that. 23 COMMISSIONER BELEW: Just have to live with 24 it a little longer maybe. 25 JUDGE POLLARD: Item 1.4 consider, discuss 34 1 and take appropriate action for the Commissioners' Court 2 to approve the contract with Foxworth -- that's the 3 double door. 4 1.5 consider, discuss and take appropriate 5 action for the Court to accept a right of way warranty 6 deed for Avenue B in Center Point out in Precinct 2. 7 Mr. Hastings. 8 MR. HASTINGS: Thank you. When Center Point 9 was incorporated as a city right-of-way for Avenue B was 10 abandoned and conveyed to the Center Point ISD in 11 exchange for new right-of-way to the west. I've got a 12 sketch in your project -- or in your packet there. The 13 Kerr County Commissioners' Court approved a quitclaim 14 deed from Kerr County to Center Point ISD in 2002 in 15 order for this transaction to take place. That's in 16 your minutes also that are attached. 17 Avenue B was relocated and constructed 18 approximately a 180 feet west of its old location; 19 however, Center Point failed to accept the right-of-way 20 warranty deed from Center Point ISD to complete the 21 transaction. Center Point has since been unincorporated 22 and the new Avenue B has been maintained by Kerr County 23 Road & Bridge ever since. It is recommended that the 24 Court accept a deed from Center Point ISD to clarify 25 ownership issues, and we have been talking with Cody 35 1 Newcomb, he's the Center Point ISD Superintendent about 2 this. There is a request -- what started this request 3 was he asked if we could widen the road there to help 4 with some of the traffic issues, pave some of the 5 shoulder, and we went out and looked at it and there is 6 a traffic issue. If you go there when people are trying 7 to drop kids off and so forth, it could use it, it could 8 use the shoulder to be paved. Right now that property 9 is actually owned by Center Point ISD, and if we were to 10 go out and do work on the shoulder outside of the 11 pavement -- we've been maintaining the pavement, but if 12 we go onto the shoulder and do any work we'd technically 13 be their property. If we accept this right-of-way deed 14 today and it gets executed by both parties, then it'll 15 be our's, and we can do the work. This is a very bad 16 time for Road & Bridge. Summertime is chip and seal 17 time. What we'd like to do, and we've been talking to 18 Cody about, I haven't had word back from him yet if he 19 can do the work, but if he could do the base work on the 20 shoulder the Road & Bridge Department has offered to 21 come in and chipseal the whole road, the full width of 22 it later this summer and try to get it done before the 23 kids started school. 24 So having said all that, my recommendation 25 would be that the Court accept the deed from Center 36 1 Point ISD for Avenue B, but not execute it until we've 2 worked out the details of who's going to do what. 3 COMMISSIONER MOSER: A couple of things. 4 Number 1, the agenda item is to accept the deed; not to 5 do the road work. 6 MR. HASTINGS: Correct. 7 COMMISSIONER MOSER: All right. So what -- 8 as Charlie mentioned we met with the Center Point 9 Independent School District superintendent a couple of 10 times and members of the school board out there also, 11 and on the issue of who owns what. So I think if we can 12 clear up, you know, the property and accept the deed for 13 the property, then we could move forward. But the real 14 driving force on all this is, the catalyst is, it's a 15 safety issue that the traffic it's a very narrow road, 16 Avenue B is, the way it is right now is very narrow. 17 One lane gets stopped, the elementary school children 18 are put out away from the school, they have to walk 19 down, you know, almost amongst the cars, pass through 20 the cars so adding this extra lane will let people come 21 up and drop their kids at school, keep both lanes of 22 Avenue B open that way, and the school is going to put 23 some other barriers in there to keep the kids out of way 24 of the school. 25 So it's a good move, I think step one is to 37 1 clarify who owns the property and we can do that. 2 County Attorney agreed with all this, accepting the 3 warranty deed? 4 MRS. STEBBINS: Yes, Sir. I have a question 5 for Judge Pollard he may be able to answer quickly. 6 Mr. Hastings said a couple things at the beginning of 7 this that back in the 90's, I believe, this transaction 8 started and the entirety of it was never carried out 9 because Center Point unincorporated, so Kerr County 10 never accepted Avenue B, and that's what we're doing now 11 is taking that on; however, Kerr County's been 12 maintaining it all this time. And I was able to go back 13 and talk to the attorney who represented Center Point at 14 the time, Mr. Leslie, and he went into his storage and 15 was able to find some handwritten notes from the County 16 Judge at the time and his own notes and explained to me 17 what he found that happened up to that time as well. 18 COMMISSIONER MOSER: Okay, thanks. So for 19 clarification, Charlie, too, Avenue B takes a jog the 20 way it is right now. Is this going to straighten that 21 road out? 22 MR. HASTINGS: No, Sir. No. 23 COMMISSIONER MOSER: Okay. Next question is 24 on the additional right-of-way needed for adding another 25 lane, is that going to be County property or is that 38 1 going to be Center Point? 2 MR. HASTINGS: That would be County. 3 COMMISSIONER MOSER: It's going to be County 4 property. 5 MR. HASTINGS: This deed would be for 40 6 feet of right of way. And right now we've got 20 foot 7 of pavement and ten foot on each side that's the 8 shoulder that's unpaved. 9 COMMISSIONER MOSER: And that would be 10 sufficient -- 11 MR. HASTINGS: That would be sufficient. 12 COMMISSIONER MOSER: All right, good enough. 13 I move for approval of the County Engineer's 14 recommendation to accept the right-of-way warranty deed 15 for Avenue B in Center Point. 16 COMMISSIONER LETZ: Second. 17 JUDGE POLLARD: Been moved by Commissioner 18 Moser, seconded by Commissioner Letz to accept the 19 proposed warranty deed from Center Point ISD for the 20 roadway to the County, and -- okay, I got a question. 21 MRS. STEBBINS: Yes, Sir. 22 JUDGE POLLARD: -- of the County Attorney. 23 Wasn't this -- the title originally in the City of 24 Center Point? 25 MRS. STEBBINS: Well, no. It was going -- 39 1 it was in Center Point ISD, and I think that the 2 understanding at the beginning of the transaction was 3 that Center Point ISD would give it to the City of 4 Center Point, and because that dissolved Kerr County -- 5 I believe that they came to Kerr County and said can we 6 give it to you Kerr County, and the County Judge's note 7 at the time was that we're not going to do -- we're not 8 going to accept it; however, we've been maintaining it. 9 And so it was never brought to the Commissioners' Court. 10 At least we can't find any minutes that it was brought 11 to the Commissioners' Court. And it just died there; 12 however, they've been maintaining it all this time. And 13 so this would sort of complete that transaction. 14 JUDGE POLLARD: That's the title question? 15 MRS. STEBBINS: There's no title question. 16 It belongs to Center Point ISD. 17 COMMISSIONER LETZ: And the other point is 18 Kerr County maintains all of the -- I'm not going to say 19 all, most of the roads in Center Point. This road was 20 moved, it was an old one, was abandoned, a new one was 21 built. The fact that, you know, to me it's clearly a 22 County-maintained road. 23 COMMISSIONER MOSER: It has been maintained 24 by -- 25 COMMISSIONER LETZ: I mean it is a 40 1 County-maintained road. The only thing I had was a 2 comment that the County Engineer made about the -- that 3 we would withhold and the Judge would not execute it. 4 Why would we not go ahead and complete the transaction 5 right now, and then when Road & Bridge has time working 6 it into the schedule, they can work it into the 7 schedule -- 8 MR. HASTINGS: That's another option. That 9 is an option. 10 COMMISSIONER LETZ: -- I would go ahead and 11 finalize it, otherwise -- 12 MR. HASTINGS: The work would not get done 13 this summer for sure before school starts if that was 14 the goal. 15 COMMISSIONER MOSER: That's a different 16 subject. 17 COMMISSIONER LETZ: Yeah, I mean we could 18 still get -- you know, I'll ask the County Attorney 19 this. If we accepted it, Center Point could still get 20 the -- based on the size, even if it's a county road or 21 county property, right? 22 MRS. STEBBINS: Yes. If they decide they 23 want to -- 24 COMMISSIONER LETZ: Do it. 25 MRS. STEBBINS: -- do that. 41 1 COMMISSIONER LETZ: They could do it. I 2 mean we've done that in other areas, haven't we? 3 JUDGE POLLARD: Well, the agenda item is to 4 accept the warranty deed. And if there are title 5 problems it's got warranty in it, that'll cure it 6 eventually. 7 MRS. STEBBINS: I don't think there are any 8 title problems with it. 9 COMMISSIONER LETZ: Go ahead and accept it 10 and be done with it. 11 COMMISSIONER MOSER: That was the motion. 12 JUDGE POLLARD: The motion is to accept it. 13 COMMISSIONER MOSER: Correct. 14 JUDGE POLLARD: The right-of-way warranty 15 deed as presented. 16 COMMISSIONER MOSER: Yes. 17 JUDGE POLLARD: And seconded by Commissioner 18 Letz. Any further comment or discussion? There being 19 none, those in favor of the motion signify by raising 20 their right hands. It's four zero, unanimous, it 21 passes. 22 Item 1.6 consider, discuss and take 23 appropriate action to receive request for a proposal for 24 administrative services for the 2017-18 Community 25 Development Block Grant, CDBG Colonia Fund Construction 42 1 for the East Kerr County/Center Point Wastewater Project 2 and select an administrative consultant. This is in 3 Precincts 2 and 3. Mr. Hastings. 4 MR. HASTINGS: Thank you. Court order 5 number 36187 is to authorized procurement of 6 administration services for the 2017-18 community 7 development block grant (CDBG) Colonia Fund Construction 8 for the Point Wastewater Project. E-mail notifications 9 were sent to three recipients from the Texas Department 10 of Agriculture's list of pre-qualified grant 11 administrators. RFP's for administrative services were 12 due to the County Clerk no later than July 7th at 2 p.m. 13 It is recommended that the selection review committee 14 consisting of Commissioner Moser, Commissioner Letz, the 15 County Auditor, the County Attorney and the County 16 Engineer evaluate the submittals during a break so that 17 the Court may select a grant administrator today. The 18 grant applications for CFC funds are due September 18th, 19 2017. You can see my attached timeline for details, we 20 need to move quickly on this. 21 At this time the County Engineer requests 22 that the Court receive RFP's for administrative services 23 for the 2017-18 Community Development Block Grant, CDBG, 24 Colonia fund construction for the East Kerr 25 County/Center Point Wastewater project, read the names 43 1 of the respondents, authorize the selection review 2 committee to select and rate competing respondents 3 during a break, and following the break for the Court to 4 review the committee's recommendation and select an 5 administrative consultant to begin procurement of an 6 engineer and apply for the grant due September 18th, 7 2017. This is Precincts 2 and 3. 8 COMMISSIONER MOSER: Not to repeat all that, 9 but so move. 10 JUDGE POLLARD: All right. Is there a 11 second? 12 COMMISSIONER REEVES: I think we oughta read 13 into -- 14 JUDGE POLLARD: How many are there? 15 COMMISSIONER LETZ: One. Let me go ahead 16 and read them first. We received one submittal. It's 17 from GrantWorks. 18 JUDGE POLLARD: Hi, Katie. 19 MS. FALGOUST: Hi. 20 COMMISSIONER LETZ: And the way the wording 21 in the amount was 8.2 percent of the amount not to 22 exceed 41 thousand is what it appears, but anyway that's 23 the only one that we did receive, so I'll second the 24 motion from Mr. Moser and we can review it and get back 25 to the Court. 44 1 JUDGE POLLARD: Been moved by Commissioner 2 Moser, seconded by Commissioner Letz to accept the one 3 proposal that has been presented, and that being from 4 GrantWorks, for the purpose of furnishing administrative 5 services for the 2017-18 Community Development Block 6 Grant Colonia Fund Construction for the East Kerr 7 County/Center Point project and select an administrative 8 consultant. Is there any further comment or discussion? 9 COMMISSIONER LETZ: Just a comment. There's 10 two items in this. This is the first portion of that 11 agenda item; not the second portion. 12 COMMISSIONER MOSER: Right, it's to receive 13 and then select. This is to receive, correct. 14 JUDGE POLLARD: All right, the motion's so 15 amended. 16 COMMISSIONER MOSER: Yes, that's correct. 17 JUDGE POLLARD: All right, so agrees. 18 COMMISSIONER LETZ: Yes. 19 JUDGE POLLARD: All right, any further 20 comment or discussion? There being none, those in favor 21 of that motion signify by raising their right hands. 22 It's four zero, unanimous. 23 COMMISSIONER MOSER: We'll leave that item 24 open and come back for the selection part of it -- 25 MR. HASTINGS: Yes, Sir. 45 1 COMMISSIONER MOSER: -- later on the agenda. 2 Okay. 3 JUDGE POLLARD: All right. 4 COMMISSIONER REEVES: Judge, if I may, I see 5 we've got a 9:30 item and we're behind, 1.11. 6 JUDGE POLLARD: Item 1.11, a 9:30 item, 7 briefing by the Texas Department of State Health 8 Services communicable disease program regarding the Zika 9 virus. And I understand that Dr. Edward Wozniak, I 10 believe -- am I pronouncing that correctly, is here to 11 speak on that today. That was my information that he 12 was going to be here. 13 JUDGE POLLARD: He's not. Is there anybody 14 here to speak on this issue? 15 MRS. DOSS: He was here. 16 MRS. STEBBINS: He was here. He just 17 stepped out, I think. 18 JUDGE POLLARD: I've heard his presentation 19 before, he's good. If we can't find him right quick 20 let's do our break. 21 COMMISSIONER REEVES: Why don't we do the 22 break and can review that. 23 COMMISSIONER LETZ: Just to let the Court 24 know we received a note from Jody that Tim is in San 25 Antonio this morning on personal issues, so that item -- 46 1 I don't -- we could come back and just authorize 2 maintenance to replace that door, and -- wouldn't take 3 court action for us to do this except that Kelly brought 4 it in my mind, I mean depends -- 5 JUDGE POLLARD: Dr. Wozniak back? 6 COMMISSIONER MOSER: Well, if there's no -- 7 I think there's no real urgency in it, right? 8 MS. HOFFER: I wouldn't say it's an 9 emergency; it's just the door is getting -- 10 COMMISSIONER MOSER: I said urgency; not 11 emergency. 12 MS. HOFFER: Yeah. It's getting harder to 13 lock unlock, that's all. 14 COMMISSIONER MOSER: Good answer. 15 JUDGE POLLARD: Maybe she could exercise a 16 little more and get a little more strength. 17 All right. We found Dr. Wozniak, and so we 18 proceed with item 1.11 now regarding the Zika virus. 19 DR. WOZNIAK: Okay. As many of you know 20 this has made a lot of big news in the last couple years 21 more so last year than this year. It's an African virus 22 that has worked its way over to the America's and worked 23 it's way up from South America northward and is 24 essentially knocking on our door here on a pretty 25 regular basis, because we have people that travel into 47 1 the places where it's being actively transmitted, and 2 are coming back with the infection. I have a handout 3 with the same information. 4 COMMISSIONER BELEW: Can everybody see it? 5 JUDGE POLLARD: Nobody wants to look at me 6 anyway. 7 DR. WOZNIAK: Okay, so it's a mosquito-borne 8 virus so the most important thing to control it would be 9 avoid become infected by it by wearing mosquito 10 repellant. Mosquitos that transmit this are very 11 atypical which you speak of a mosquito they're both 12 invasive species. One's from Asia, one's from Africa. 13 They've been here for quite awhile. One since the 14 1700's, the other one since the 1980's. They breath in 15 containers, artificial containers. Boats without 16 covers, tires, cans, anything that can hold water. The 17 female mosquitos will lay the eggs on the walls of the 18 container just above the water line. The next time the 19 water level comes up they hatch, and they develop very 20 rapidly into adults. The good thing on this thing that 21 it does not go from a female mosquitoes to the eggs like 22 some of the other ones do. This one actually has to 23 feed on an infected person, become infected itself and 24 then it can start transmitting to others in the local 25 environment and start an outbreak, which is something 48 1 we're trying avoid. 2 So once again the biggest thing is avoid 3 contact with them by wearing mosquito repellant, and 4 these guys feed during the day when it's bright and 5 sunny they are active. They will also feed at night; 6 however, if there's a lot of artificial light around. 7 If it's dark they're going to be sleeping or resting in 8 the vegetation, but artificial light or the daytime they 9 will be active. 10 I've seen them active out in a dry 100 11 degrees up by Dallas-Fort Worth, get into the shade of a 12 tree and they're all over you. So what we encourage 13 residents to do is to eliminate breeding areas around 14 their property, and this could be really inconspicuous 15 areas, little containers, toys, swimming pools, boats, 16 things like that, if water accumulates in there what we 17 recommend doing is drying them out, you know, pouring 18 the water out of it let it dry. And if it's a container 19 that's like a watering device for an animal to clean the 20 sides of it and that will remove any existing eggs that 21 are have been deposited there. That goes a long ways to 22 helping prevent these guys from breeding. 23 The other thing is you guys have a really, 24 really good environmental health department, it's to 25 promote cleanup of debris and enforce no dumping 49 1 especially of tires and things. They really like dark 2 colored containers like tires. It's an ideal incubator 3 for these guys. But as you can imagine in a small 4 container like that when the water level comes up they 5 don't have a lot of time to make it from egg all the way 6 up to adult, and if it dries up before that it's 7 complete, then they don't make it, they die with the 8 drying out of the water, so they have to hatch and make 9 it there pretty fast. A black container absorbs 10 sunlight, it gets warm, it accelerates the process, so 11 they have a real affinity for that color. 12 COMMISSIONER LETZ: How long does it take 13 for an egg to flying mosquito? 14 DR. WOZNIAK: Egg to adult mosquito and that 15 average in our summertime temperature's about a week. 16 COMMISSIONER LETZ: And how much water do 17 they need? 18 DR. WOZNIAK: Not much. Something as small 19 as a bottle cap can produce some. A tire can produce a 20 whole bunch. A big tire like from a piece of 21 construction equipment that holds water, you know, 22 almost all the time, those will produce mass numbers of 23 them. Garbage cans without lids with produce massive 24 numbers. 25 COMMISSIONER MOSER: So water troughs would 50 1 be good breeding ground? 2 DR. WOZNIAK: Yes, that's very possible. 3 Although if you have a float system in there that keeps 4 the water level high you don't have -- they don't have 5 the ability to lay the eggs because they lay at above 6 the water line and the water level has to come up, 7 whether that's from rainwater or from artificial water, 8 either one. 9 COMMISSIONER MOSER: So what is the period 10 from when they lay the egg until the time that this has 11 to -- to bring the water level back up in 24 hours, does 12 that fix the problem, help? 13 DR. WOZNIAK: If they lay the eggs and the 14 water level comes up within 24 hours? 15 COMMISSIONER MOSER: Yeah. 16 DR. WOZNIAK: That 24 hours is probably 17 enough for those eggs to get ready to hatch, and once 18 that water level comes up there then they're going to 19 start hatching. 20 COMMISSIONER MOSER: Has there been any 21 evidence of Zika mosquitoes in this area? 22 DR. WOZNIAK: The mosquitoes are all over 23 the place. I've started doing a survey across health 24 service Region 8, which is like a belt, like a set of 25 counties across the center of the State with San Antonio 51 1 being dead center. I started in the west, started 2 working my way east. I really didn't expect to find 3 them out in Val Verde County where it's desert. I found 4 them there, believe it or not. If I could find 5 containers that have been discarded out there, I could 6 almost always find the mosquitoes. 7 COMMISSIONER MOSER: So then they have to 8 find the carrier then. 9 DR. WOZNIAK: Right. A person that's 10 viremic, has the virus in the bloodstream so they can 11 pick it up. And they themselves become infected. Once 12 they become infected they stay that way for their life 13 span, which is about 30 days under ideal conditions. 14 COMMISSIONER MOSER: What's the closest to 15 Kerr County that's there's been any evidence of Zika 16 virus? 17 DR. WOZNIAK: Local transmission by 18 mosquitoes? 19 COMMISSIONER MOSER: Yeah. 20 DR. WOZNIAK: The only ones that we have had 21 in the whole state have been sown by Harlingen, and it 22 was six cases last year. 23 COMMISSIONER MOSER: So this is super 24 preventive. 25 DR. WOZNIAK: This is preventive, 52 1 preventive. And we don't want an outbreak to start. 2 The biggest problem with this is that a lot of people 3 pick it up, they never even know they had it. 80 4 percent show no signs whatsoever. They will never know 5 that they're infected. But if they become pregnant, or 6 if they're pregnant when they become infected then they 7 can -- it produces severe birth defects. 8 JUDGE POLLARD: Small heads. 9 DR. WOZNIAK: Small heads. I guess at that 10 point in time this virus has access to the central 11 nervous system, where in the adults that obviously that 12 doesn't happen, because we never see encephalitis cases 13 with Zika. You get -- maybe you get a fever, a rash, a 14 Pudlak syndrome at most. And that's only in 20 percent, 15 but 80 percent of them they don't even know they have 16 it. 17 COMMISSIONER LETZ: Is there any -- you 18 mentioned using repellants. Is there any repellants 19 that are better than other's? I mean there's a lot of 20 natural -- 21 DR. WOZNIAK: Yes, absolutely. 22 COMMISSIONER LETZ: There's all kinds of 23 stuff out there. 24 DR. WOZNIAK: First thing to do is look at 25 it and make sure it's an EPA registered repellant, 53 1 because it's been through testing and proven to be a 2 real repellant. Most common active ingredient is DEET, 3 D-E-E-T, in most of these repellants, and what you want 4 to look for if you use a DEET product is 30 percent or 5 more. 30 percent is highly effective at repelling the 6 mosquitoes. If you go a higher percentage than that, 7 you know, they have it 70 percent, 80 percent, it lasts 8 longer, but it doesn't repel any better than the 30 9 percent. 10 How long it lasts on the person is really 11 highly variable. Depends on what you are doing, how 12 much you're sweating, how much, you know, gets rubbed 13 off. What I tell people is if you notice mosquitoes 14 still getting on you trying to bite then reapply it. 15 So the biggest thing to prevent it is use 16 the repellants, avoid areas -- if you're pregnant avoid 17 going to an area to where there's an epidemic 18 transmission going on. CDC's website they try to keep 19 that up to date as to where it's active and where it 20 isn't. If you're thinking about going on a trip 21 somewhere you could check that, and if there are active 22 transmission you're concerned about it, you maybe go 23 somewhere else. 24 SHERIFF HIERHOLZER: How long does the virus 25 stay in the human being? Say you got a ten-year old 54 1 grandkid now that gets infected, does it stay with that 2 individual? 3 DR. WOZNIAK: That's a really good question. 4 The period of time that it stays in the blood is 5 relatively short, but it's a flavivirus just like West 6 Nile and Dengue, and we're just now starting to learn a 7 lot more about flavivirus is that it's really some 8 unusual things that you really wouldn't expect. Like 9 in -- at Baylor University they demonstrated people with 10 West Nile go through the infection, recover from it, and 11 then that virus sets up a chronic infection in the 12 kidney, and they will have this turbid-looking urine 13 because they're shedding lots of cells in the urine, and 14 they've recovered West Nile virus from that material. 15 It's not going anywhere, they're not going to infect 16 somebody with it. I don't know what advantage it is to 17 the virus to infect the kidney, but it does do it, and 18 this one probably does too, it affects weird tissues. 19 SHERIFF HIERHOLZER: Once those eggs are 20 laid, say it's 30 or 45 days before that water comes up 21 to get to that higher level do those eggs still active 22 there, or is it too late? 23 DR. WOZNIAK: They're pretty drought 24 resistant as long as they're, you know, just above that 25 water line, and the relative humidity is going to be 55 1 fairly high that that will keep them from drying out. 2 If they dry out to the point that they collapse then 3 they're no longer viable. But generally speaking 4 they'll last quit awhile in the tire or something like 5 that, because there's water in there and keys it humid. 6 It's almost like a little incubator for them. 7 SHERIFF HIERHOLZER: So does above ground 8 swimming pools since they're being treated, will it 9 prevent that? 10 DR. WOZNIAK: Yeah, it will prevent that. A 11 problem that they see in San Antonio is abandoned houses 12 and pools where you know the pools look like a pond 13 rather than a pool. That becomes a problem. Then we 14 recommend that the people treat those with larvicide. 15 And somebody asked me about cattle, watering devices. 16 One thing you can do with that is you can keep fish in 17 there. Fish will eat mosquito larva readily and that's 18 another measure you can use to prevent them from 19 breeding in such containers. 20 JUDGE POLLARD: That takes cooperation from 21 the raccoons however. They eat all the fish. 22 DR. WOZNIAK: Well, minnows. But having a 23 float system, too, because it keeps the water level 24 pretty high, you know, it helps. It's when you get big 25 fluctuations. 56 1 COMMISSIONER REEVES: We appreciate you. 2 DR. WOZNIAK: No problem. Anybody else want 3 a copy of this thing? It's just like that poster, it's 4 just a smaller version of it. 5 JUDGE POLLARD: All right. Thank you, 6 Doctor, we appreciate it very much. 7 All right, we're going to have a ten-minute 8 break, during which time we'll revisit this door issue 9 and come back with a discussion about that. Thank you, 10 Doctor. 11 (Break.) 12 JUDGE POLLARD: Let's get started again. 13 Next item is going to be item 1.7 consider, discuss and 14 take appropriate action on revision of the Kerr County 15 Juvenile Detention Facility policy and procedure manual. 16 Mr. Jason P. Davis. 17 MR. DAVIS: Good morning, Judge, 18 Commissioners. 19 JUDGE POLLARD: Howdy. 20 MR. DAVIS: I have something I'm going to 21 hand out to y'all. We've recently had an issue that you 22 are aware of with our amendment to our policy procedure 23 manual with a certain question that I know we've all 24 taken issue with. I may have found a workaround. What 25 I'm to go pass out to you all is a proposed amendment 57 1 changing that question to this question, and actually 2 the process for that. 3 As the Court is aware that is a sensitive 4 issue. We have yet to institute that policy, because 5 we're trying to find a better way. TJJD today told us 6 that that is a question that we must ask verbatim, and 7 provided us with that language. They are the regulatory 8 agency, they will be regulating us, they will be 9 auditing us, rather, in September, the middle of the 10 month, I believe. I have found that another county, 11 Victoria County has passed a pre audit, and this is what 12 they used. My advice and suggestion to this Court is 13 put this in place, and then let's see what the audit 14 says, and if they make this, change it later, then they 15 can change it. 16 But effectively we are not asking the child 17 the questions here before you. It's a little 18 misleading, but it is observation of the staff member, 19 do we observe, and based on what we observe, and then we 20 would ask if we have reason to believe that there would 21 be some concerns for the child at that point in time, we 22 would then ask the last question, do you feel at risk 23 for abuse, at risk from attack or abuse from other 24 youth, yes or no. It does not go into the issues that I 25 know we're trying avoid. I would ask that this Court 58 1 approve this amendment and allow us to substitute this 2 policy. 3 COMMISSIONER MOSER: Jason, I'm a little bit 4 confused what we're changing from to. 5 MR. DAVIS: We're changing from the original 6 question that was presented and approved by the Court 7 which we were asking children who come into the 8 detention facility specifically about their gender 9 identification and sexual preference. We would be 10 removing that question and replacing it with this. 11 COMMISSIONER MOSER: Okay, gotcha. 12 MR. DAVIS: And I do have a copy of the 13 original. 14 JUDGE POLLARD: So we're not asking the 15 question. It's just an observance about the conduct of 16 the child. 17 MR. DAVIS: That's correct, Your Honor. 18 COMMISSIONER BELEW: And that's the goal 19 anyway, to protect the kids. 20 MR. DAVIS: That's right. Safety of the 21 children is the entire purpose. 22 COMMISSIONER LETZ: I appreciate you looking 23 for or finding a possible alternative. 24 COMMISSIONER BELEW: Absolutely. 25 JUDGE POLLARD: I do, too. 59 1 COMMISSIONER MOSER: Yeah. Because at the 2 time sounded like they didn't have any wiggle room. 3 JUDGE POLLARD: That's the way I read it. 4 COMMISSIONER LETZ: And if someone out of 5 this has gone through another audit somewhere else at 6 least we have a basis for it, and if they say no they 7 say no. 8 JUDGE POLLARD: And Victoria has gotten 9 cleared it on an audit with this? 10 MR. DAVIS: They were the first facility in 11 the State to pass a pre audit and they used this 12 question. 13 JUDGE POLLARD: They have the same inspector 14 we do? 15 MR. DAVIS: They do not. They hired a 16 private contractor inspector, and so that may be the 17 difference. But my recommendation is try this way and 18 make them tell us no. 19 COMMISSIONER REEVES: Question, Mr. Davis. 20 The previous one we specifically, and I know what you 21 just said, and I want you to say it again. Previously 22 questionnaire we specifically asked questions, correct? 23 MR. DAVIS: That is correct. 24 COMMISSIONER REEVES: Are you -- whatever. 25 Or do you feel like that or something to that wording, 60 1 correct? 2 MR. DAVIS: Correct. 3 COMMISSIONER REEVES: This one we're not 4 going to ask, the booking information I follow. And 5 then the rest of them are observations from your staff 6 and you're simply asking them if they check some of 7 these other ones if they feel at risk. 8 MR. DAVIS: That's correct. 9 COMMISSIONER REEVES: You at no point will 10 ask a ten-year old child do they identify as such such 11 and such -- 12 MR. DAVIS: That's correct. 13 COMMISSIONER REEVES: -- unless it's all 14 based on observation, is that my understanding? 15 MR. DAVIS: Yes, Sir, that is totally 16 correct. 17 COMMISSIONER LETZ: I make a motion that we 18 amend the policy and we insert this question as opposed 19 to the one that was previously approved related to the 20 sexual identification. 21 COMMISSIONER REEVES: By removing that one 22 and replacing it with this one. 23 COMMISSIONER LETZ: Yes. 24 JUDGE POLLARD: Is there a second? 25 COMMISSIONER BELEW: Second. 61 1 JUDGE POLLARD: Been moved by Commissioner 2 Letz, seconded by Commissioner Belew to amend the 3 previous policy, remove the one with the question in it, 4 and replace it by this one, specifically in the wording 5 of it is to -- well that's it. It doesn't have any 6 better explanation. It's item 1.7 of the agenda. Is 7 there any further comment or discussion? 8 MR. BELEW: I would like to just say for the 9 record that I think that this is a much -- you have 10 professional people observing, that's their job to do 11 that, you have one question of the child, it wouldn't 12 make any difference why the kid felt at risk, you ask 13 the question, and then you follow-up with why would you 14 feel at risk or you protect them in whatever way you 15 need to, so that bottom line is this is not subjecting 16 anybody to any kind of ridicule, it's not prying into 17 their lives, their privacy; it's protecting them, which 18 is what we're charged to do. 19 MR. DAVIS: Exactly, Commissioner. Thank 20 you. It's much less invasive on the privacy of the 21 child and the family, and I appreciate that. Thank you. 22 COMMISSIONER REEVES: I appreciate you 23 looking into this. 24 COMMISSIONER BELEW: Yes. 25 MR. DAVIS: Thank you all. 62 1 JUDGE POLLARD: Very good. All right. If 2 there's no further comment or question, those in favor 3 of the motion signify by raising their right hands. 4 It's four zero, unanimous. Thank you. 5 MR. DAVIS: Thank you, Judge. 6 JUDGE POLLARD: Item 1.8 consider, discuss 7 and take appropriate action on approval of contracts for 8 the Juvenile Detention Facility, and authorize County 9 Judge and the Facility Administrator to sign same. 10 Mr. Davis. 11 MR. DAVIS: This is a continuation of a 12 current contract. The County Attorney has approved it. 13 Stericycle medical waste, basically if we have any 14 medical waste, specifically needles, or any other items 15 that we may have to dispose of properly, this is the 16 company that we contract with to do that, this contract 17 currently is in place, the County Attorney has approved 18 it with amendments as I believe, and with the amendments 19 proposed by the County Attorney, I would ask for 20 approval of the contract. 21 COMMISSIONER REEVES: Are we on 1.8 or 1.9? 22 COMMISSIONER MOSER: That's my question. 23 It's 1.9. 24 COMMISSIONER REEVES: 1.9 is the Stericycle. 25 MR. DAVIS: That's right. It's a preview of 63 1 one to come. 2 JUDGE POLLARD: 1.8 is the one I read? 3 MR. DAVIS: That's correct. And I had a 4 mentally in the wrong order where I apologize. 1.8 5 is -- boy, that'll be real short. 1.8 are the annual 6 contracts that we send out to the other counties we 7 contract with. There are actually 31 contracts that go 8 to counties throughout our region of Texas. This is the 9 same contract is in place, we just change the dates to 10 FY 18 as opposed to FY 17, so the effective service date 11 would become September the first actually. We mailed 12 these out, and then the contracts -- the county's 13 approved them and actually the Juvenile Board, the 14 contract is with the Juvenile Board, not with the 15 County. The Juvenile Board approves the contract and 16 sends it back. 17 COMMISSIONER MOSER: Question, Jason. I 18 thought we did this for 21 counties, but 31 contracts, 19 other entities? 20 MR. DAVIS: They actually are counties. 21 There are 21 districts, let me say, actually 31 22 counties, because we have multiple counties that have 23 multiple districts, juvenile probation districts, we'll 24 say that have multiple counties. For instance to the 25 west of the old 198th is Mason, Menard, McCullough, 64 1 Kimble and Edwards. We would count them as one 2 district, but they're actually five contracts because 3 they have five counties. 4 COMMISSIONER MOSER: Gotcha. 5 MR. DAVIS: So that's why it's a little 6 misleading. We actually have 31 counties we service. 7 30 counties and one Tribal Nation, but as far as actual 8 entities or departments it's actually 21. 9 COMMISSIONER REEVES: And I recall seeing 10 the contracts, but I didn't -- did I not get one in the 11 backup or -- 12 MR. DAVIS: I did not submit one. I have 13 them here, I have them all here. 14 COMMISSIONER REEVES: Okay. 15 COMMISSIONER LETZ: But it's the same as we 16 did last year. 17 MR. DAVIS: That's correct. 18 COMMISSIONER LETZ: And County Attorney's 19 approved? 20 MRS. STEBBINS: Yes. I've reviewed them and 21 these are without changes but the year. 22 JUDGE POLLARD: This is for services to -- 23 for them to put kids in our detention center, is that 24 correct? 25 MR. DAVIS: That's correct, Your Honor. 65 1 JUDGE POLLARD: Well, I understand while I 2 was not here at the last budget session there was some 3 discussion about maybe closing down the detention 4 center. Would this affect those? 5 MR. DAVIS: It would allow us to operate -- 6 we're under an obligation to receive children from any 7 county. 8 JUDGE POLLARD: If there was a decision to 9 shut down the detention center we wouldn't be able to 10 offer those services anymore? 11 MR. DAVIS: Yes, Sir. 12 JUDGE POLLARD: But I guess you're counting 13 on the time that we wouldn't make this effective. This 14 is a one-year contract, is that right? 15 MR. DAVIS: That's correct, yes. 16 JUDGE POLLARD: So this won't -- 17 MRS. STEBBINS: There are termination 18 provisions in there that we'd have sufficient time to 19 advise the other counties if that was the case. 20 JUDGE POLLARD: Okay. 21 COMMISSIONER REEVES: Does anybody else -- 22 MR. BELEW: I'd like to see them. 23 MR. DAVIS: We have multiple counties. 24 JUDGE POLLARD: They're the same? 25 MR. DAVIS: They are, we just changed the 66 1 name of the County Judge, or the Juvenile Board 2 Chairman. 3 JUDGE POLLARD: All right. Whenever you're 4 ready, is there a motion? 5 COMMISSIONER LETZ: I make a motion that we 6 approve contracts for the Juvenile Detention Facility 7 and authorize the County Judge and detention facility to 8 sign same. And this is the contract for other entities 9 to use our facility. 10 JUDGE POLLARD: Place their juveniles in our 11 detention center. 12 COMMISSIONER REEVES: I second. 13 JUDGE POLLARD: Been moved by Commissioner 14 Letz, seconded by Commissioner Reeves to approve item 15 1.8 on the agenda, and that is to approve contract for 16 the Juvenile Detention Facility and authorize the County 17 Judge to sign same. What County is that, that one? 18 MR. DAVIS: I'm not sure which one y'all 19 have. 20 COMMISSIONER REEVES: The counties that you 21 contract -- 22 MR. DAVIS: What's the question? 23 JUDGE POLLARD: Yeah, but he's doing them on 24 an individual basis. 25 MR. DAVIS: No. This authorizes you as the 67 1 Judge to send these counties out -- 2 JUDGE POLLARD: For all of them then. 3 MR. DAVIS: That's correct. 4 JUDGE POLLARD: Good. 5 COMMISSIONER MOSER: Just for the record 31 6 counties, 21 districts, is that correct? 7 MR. DAVIS: Districts or departments, yes, 8 Sir. 9 JUDGE POLLARD: All right. If there's no 10 further questions, those in favor of the motion signify 11 by raising your right hands. It's four zero, unanimous. 12 JUDGE POLLARD: Thank you, Jason. 13 MR. DAVIS: Thank you. 14 JUDGE POLLARD: Item 1.9 consider, discuss 15 and take appropriate action on approval of a contract 16 were Stericycle for the provision of service at the 17 Juvenile Detention Facility and authorize County Judge 18 to sign same. 19 MR. DAVIS: I would ask that you approve the 20 contract for the medical waste service provider which is 21 Stericycle has previously been approved and amended by 22 the County Attorney. 23 JUDGE POLLARD: Is there a motion? 24 COMMISSIONER BELEW: I'll make that motion. 25 JUDGE POLLARD: Okay. You second? 68 1 COMMISSIONER MOSER: Second. 2 JUDGE POLLARD: Moved by Commissioner Belew, 3 seconded by Commissioner Moser to approve item 1.9 on 4 the agenda, and that is to approve the contract with 5 Stericycle for provision of service at the Juvenile 6 Detention Center and authorize the County Judge to sign 7 same. Any further questions or comments about it? 8 There being none, those in favor signify by raising 9 their right hands. It's four zero, unanimous. 10 MR. DAVIS: Thank y'all. 11 JUDGE POLLARD: Thank you. 12 COMMISSIONER BELEW: Thank you, Jason. 13 JUDGE POLLARD: Item 1.10 consider, discuss 14 and take appropriate action to approve nomination 15 committee selection of a County employee to participate 16 in the Kerr County Leadership Class 2017 and '18 and 17 submit an application to the Kerrville Chamber of 18 Commerce. Tracy Soldan. 19 MRS. SOLDAN: Yes, Sir. We requested 20 applications from county employees, and the nominating 21 committee met, and we have chosen -- the selection of 22 the county employee to present to you would be Amanda 23 Calderon, our Victim Services Coordinator. 24 COMMISSIONER LETZ: Good choice, real good. 25 I move for approval. 69 1 COMMISSIONER REEVES: I second. 2 JUDGE POLLARD: Been moved by Commissioner 3 Letz, seconded by Commissioner Reeves to nominate Amanda 4 Calderon to attend the Kerr County leadership class, 5 2017 and '18, and authorize her to submit application to 6 the Kerrville Chamber of Commerce, and the County's 7 going to pay for that, is that correct? 8 MRS. SOLDAN: Yes, Sir. It's been budgeted. 9 JUDGE POLLARD: And how much will that be? 10 MRS. SOLDAN: I think it's seven hundred 11 dollars, and it's been budgeted in this budget year. 12 JUDGE POLLARD: The next question is, those 13 are scheduled during business hours, aren't they? 14 MRS. SOLDAN: They are. One Tuesday per 15 month. 16 JUDGE POLLARD: Wednesday. Every -- 17 MRS. SOLDAN: Tuesday. 18 JUDGE POLLARD: One Tuesday a month, all 19 day, 8 hours. 20 MRS. SOLDAN: Yes, uh-huh. 21 JUDGE POLLARD: Okay, so she'll be away from 22 her work then during that time. All right, any further 23 comments or questions? 24 COMMISSIONER MOSER: Question. Go ahead. 25 COMMISSIONER REEVES: She may break from her 70 1 work, but I think it's a very positive on the County 2 when we have a representative there. This year we had 3 two of them, and I think is a very positive influence 4 for the County to be a part of it, and one reluctant 5 individual, I think enjoyed it very much. Is that 6 right, Kelly? 7 MS. HOFFER: Yes, Sir, I learned a lot about 8 this county, thought I knew a lot working for the 9 county, but didn't realize all the services that are 10 available to people who live in this county, met a lot 11 of really wonderful people. Yeah, I was probably not 12 real excited at first, but by the time I went through 13 the whole program, I found it way more benefit than I 14 thought I would come out with. So I think it is well 15 worth the time and the effort and the money. 16 COMMISSIONER MOSER: Tracy, two questions. 17 Are we limited to one? 18 MRS. SOLDAN: We're not limited to one by 19 the Chamber of Commerce, but we only budget for one. 20 COMMISSIONER MOSER: Second question. How 21 many county employees have participated in this, do you 22 know? 23 MRS. SOLDAN: I don't know off the top of my 24 head. I would say between five and ten. 25 MRS. STEBBINS: I've done it in the past. 71 1 Jason's done it in the past. They're are several of us 2 that have done it. 3 COMMISSIONER LETZ: Quite a few. 4 COMMISSIONER MOSER: All right. 5 COMMISSIONER LETZ: Just a comment on the 6 time, that this person we're selecting this year is 7 pretty much on call twenty-four seven, so due to her 8 position, so it's not going to really impact, I don't 9 believe, her work load. 10 MRS. STEBBINS: And she accounts for her 11 time with the HR Director, so she'll account for that. 12 JUDGE POLLARD: All right, any further 13 questions? If not, those in favor the motion signify by 14 raising your right hands. It's four zero, unanimous. 15 Thank you very much, 16 MRS. STEBBINS: I just want to add neither 17 here nor there, but she'll be able to educate all the 18 people in her leadership class about the services that 19 she offers, and then the other services available in 20 Kerr County to people that she may not be able to serve 21 under the grant that she operates under, but these other 22 entities that she'll be able to educate her leadership 23 class about. And these people often have very large 24 connections through the community, so I think it'll be 25 really great for our community. 72 1 COMMISSIONER LETZ: And I think the indigent 2 defense and health care, because of all that, I think 3 the information is a benefit to the public to understand 4 these types if services. 5 JUDGE POLLARD: Item 1.12 consider, discuss 6 and take appropriate action regarding the City of Ingram 7 customer services agreement form for wastewater services 8 at the Ingram annex located at 3350 Junction Highway, 9 Ingram, Texas, and authorize the County Judge to sign 10 same. 11 The contract and information is in the 12 backup material for services that are there. 13 COMMISSIONER REEVES: Just a comment. While 14 we're having to do this, and we discussed it in the 15 lease negotiation, to abandon the septic system, 16 discontinued it and hooked up to Ingram wastewater. 17 I move for approval and authorize the County 18 Judge to sign same. 19 MR. BELEW: I second. 20 JUDGE POLLARD: Been moved by Commissioner 21 Reeves, seconded by Commissioner Belew to authorize to 22 approve a contract for services with the City of Ingram 23 customer services and execute the customer services 24 agreement form for wastewater service at the Ingram 25 annex located the a 3350 Junction Highway, Ingram, 73 1 Texas, and authorize the County Judge to sign same. Any 2 further comments or discussion? 3 COMMISSIONER MOSER: Just for clarification, 4 is this -- does this tie into the City of Kerrville? 5 COMMISSIONER REEVES: It's Ingram's 6 wastewater. 7 COMMISSIONER MOSER: So kind of like what 8 we're doing in Center Point once we hook into the WCID 9 in Comfort? 10 COMMISSIONER REEVES: Right. 11 COMMISSIONER MOSER: Included the rate is 12 $40.00 plus 5.50 for a thousand over the four thousand, 13 so that's a pretty good price. Okay, good. 14 JUDGE POLLARD: All right. If there's no 15 further discussion those in favor of the motion signify 16 by raising their right hands. It's four zero, 17 unanimous. 18 Let's go back to item 1.6. I think the 19 committee met, and has a decision made as to 20 recommendation about that item in 1.6 that's the door 21 out at Road & Bridge. 22 COMMISSIONER LETZ: The Colonia grant. 23 JUDGE POLLARD: Oh, the Colonia grant, yeah. 24 COMMISSIONER BELEW: 1.4? 25 COMMISSIONER LETZ: 6. 74 1 COMMISSIONER BELEW: Oh, the Colonia grant 2 is what we're going back to. 3 MR. HASTINGS: The selection of the review. 4 committee met and we look at our applicants -- 5 respondent, we had one respondent, and it was with 6 GrantWorks. We've done quite a number of projects with 7 GrantWorks in the past, they meet all the qualifications 8 cases, they're on the State's pre approved list of grant 9 administrators, and so the group that we have -- or 10 recommending that the Court select GrantWorks for this 11 project for the administrative services, and also 12 authorize them to begin the procurement of an engineer 13 for this and to apply for the grant as well, so they'll 14 be applying for the grant. They've got some work to do, 15 they have to get an add in the newspaper to procure 16 engineering services in it. And also we'd like to have 17 the same selection review committee, Commissioner Letz, 18 Commissioner Moser, County Attorney Stebbins, County 19 Auditor Doss, and County Engineer Hastings be on that 20 selection review committee for the engineer as well once 21 an engineer is selected. 22 COMMISSIONER LETZ: Charlie, is the 23 selection of preparation of the grant and the selection 24 for the procurement for the engineer part of the 25 administrative services? 75 1 MR. HASTINGS: Yes, but there will still 2 have to be an authorization to procure those engineering 3 services from the Court, I believe. We're covering 4 ourselves if we do that. 5 COMMISSIONER LETZ: I'm just concerned about 6 the way the agenda item is, if it's procurement. So 7 it's part of the administrative services, they can do it 8 based on -- 9 MS. FALGOUST: I think is the question 10 whether or not the Court needs to have a separate agenda 11 item to procure for engineering services? 12 COMMISSIONER LETZ: Yes, that's my question. 13 And once we'll approve the -- 14 MR. HASTINGS: Well, the timing on this is 15 the issue. We've got to move so quickly. They need to 16 be advertising this week. 17 COMMISSIONER LETZ: We can only do the 18 agenda item though. 19 MR. HASTINGS: And I put it in the agenda 20 item. 21 COMMISSIONER MOSER: No, it's not in the 22 agenda item. 23 MR. HASTINGS: Okay, let me read what I had. 24 JUDGE POLLARD: And for the record the lady 25 that answered the question in the audience is Katie 76 1 Falgoust with GrantWorks. 2 COMMISSIONER MOSER: I guess the simple 3 question is in the administrative services if we approve 4 this, does it include the scope -- does this include the 5 scope for procuring, taking procurement action for 6 engineering services? Yes or no? 7 MS. FALGOUST: Yes. 8 JUDGE POLLARD: Come on up to the podium, 9 Katie. 10 MS. FALGOUST: But I think that the question 11 is that the Court needs to approve -- 12 COMMISSIONER MOSER: No. Answer my question 13 first. 14 MS. FALGOUST: Yes. Yes. 15 COMMISSIONER MOSER: That question is so 16 part of your scope of your work is to take procurement 17 action for engineering services for the Colonia grant? 18 MS. FALGOUST: Correct. 19 COMMISSIONER LETZ: And the application? 20 MS. FALGOUST: Yes. 21 COMMISSIONER MOSER: That's all we need to 22 know. 23 MR. HASTINGS: All we need to do is select 24 the administrator. 25 COMMISSIONER MOSER: Move for approval. 77 1 COMMISSIONER LETZ: Second. 2 JUDGE POLLARD: Moved by Commissioner Moser, 3 seconded by Commissioner Letz for the approval of the -- 4 this is as to item 1.6 of the selection of GrantWorks 5 and to provide the services or whatever -- 6 COMMISSIONER MOSER: Administrative 7 services. 8 JUDGE POLLARD: -- administrative services. 9 All right, is there any further discussion or comment? 10 There being none, those in favor of the motion signify 11 by raising their right hands. It's four zero, 12 unanimous. Thank you very much. 13 I'd like to say we've had a very long 14 relationship with GrantWorks and it's always been very 15 favorable and they've always been very efficient, so I 16 think that's a really good choice. 17 Okay, let's go back to 1.13 consider, 18 discuss and take appropriate action to amend the 19 engagement agreement with BLX group, LLC to include 20 Arbitrage Review Services for the Kerr County, Texas 21 combination tax and revenue certificates of obligation, 22 series 2014, Kerr County, Texas limited tax bonds, 23 series 2015, and Kerr County, Texas combination tax and 24 surplus revenue certificates of obligation, series 2016. 25 Brenda Doss. 78 1 MRS. DOSS: Yes, Sir. 2 JUDGE POLLARD: That's a mouthful. 3 MRS. DOSS: We had an engagement agreement 4 for the 2012 and 2012-A certificates of obligation, and 5 I would like to amend it to add that 2014, '15 and '16, 6 and the review services are $500.00 a piece for each 7 one. 8 COMMISSIONER LETZ: And the purpose of this 9 is to ensure that we're in compliance with the 10 Arbitrage? 11 MRS. DOSS: It's required, yes. We are 12 satisfying our due diligence, which we have to when we 13 issue the bonds, we have to find something because we 14 will we will be monitoring it and it's satifying it. 15 COMMISSIONER LETZ: Move for approval. 16 COMMISSIONER REEVES: Second. 17 JUDGE POLLARD: Been moved by Commissioner 18 Letz, seconded by Commissioner Reeves in regard to item 19 1.13 on the agenda, and that is to amend the engagement 20 agreement with the BLX Group, LLC to include arbitrage 21 review services for Kerr County, Texas combination tax 22 and revenue certificates of obligation series 2014, Kerr 23 County, Texas limited tax bonds, series 2015, and Kerr 24 County, Texas combination tax and surplus revenue 25 certificates of obligation, series 2016. Whoo. I hope 79 1 there are no comments. If there's none, those in favor 2 of the motion signify by raising your right hands. 3 Okay, it's four zero. Thank you. It passes. 4 Item 1.14 consider, discuss and take 5 appropriate action to accept the arbitrage rebate review 6 relating to the Kerr County, Texas certificates of 7 obligation series 2012. Brenda Doss. 8 MRS. DOSS: Yes, Sir. This is the report 9 that she just finished related to the 2012, and she 10 found that there was nothing that would generate any 11 excess earnings or rebate liability, and we will have to 12 have for 2012A that one will be done in July, because 13 that is a five year anniversary. And then for the one 14 that we just approved, the 2014, that will be completed 15 in 2019. They come in at five-year increments. 16 COMMISSIONER LETZ: I make a motion that we 17 accept the arbitrage rebate review as submitted. 18 COMMISSIONER REEVES: I'll second. 19 JUDGE POLLARD: Been moved by Commissioner 20 Letz, seconded by Commissioner Reeves to accept the 21 arbitrage rebate review as presented. Any further 22 comments or questions? There being none, those in favor 23 signify by raising your right hands. It's four zero, it 24 passes. Thank you. 25 Item 1.15 consider, discuss and take 80 1 appropriate action to reappoint Ed Livermore to the 2 Kerrville-Kerr County Joint Airport Board for an 3 additional two-year term. Does he still want to do that 4 really? 5 COMMISSIONER LETZ: He's agreed. 6 JUDGE POLLARD: He agreed. Somebody just 7 likes punishment. 8 COMMISSIONER LETZ: And the reason we're 9 doing this is his time is up and they've also redone 10 their term, I guess, as we discussed previously, and 11 this is part of that new process. 12 COMMISSIONER MOSER: Correct. 13 JUDGE POLLARD: Alternating. 14 COMMISSIONER BELEW: So how long a term does 15 he get? 16 COMMISSIONER LETZ: Two years. Additional 17 two years, and then -- 18 COMMISSIONER LETZ: Did you make a motion? 19 COMMISSIONER MOSER: No, I did not. But I 20 make a motion that we appoint Ed Livermore to the 21 Kerrville-Kerr County Joint Airport Board for an 22 additional two years. 23 COMMISSIONER LETZ: Second. 24 JUDGE POLLARD: Been moved my Commissioner 25 Moser and seconded by Commissioner Letz to reappoint Ed 81 1 Livermore to the Kerrville-Kerr County Joint Airport 2 Board for an additional two-year term in order to 3 facilitate their new organization, as a rotation on that 4 board. Is there any further comment or questions? 5 There being none, those in favor of the motion signify 6 by raising they're right hand. It's four zero, 7 unanimous, it passes. 8 All right, item 1.16 consider, discuss and 9 take appropriate action regarding approval for the 10 submission of a hazard mitigation grant application to 11 address County drainage issues at Center Point and River 12 Road. Mr. Moser. 13 COMMISSIONER MOSER: Yes. I want to just 14 discuss this, I'm not going to recommend anything today, 15 but just a little bit of background. TxDOT is redoing 16 the Highway 27 from basically the AG barn all the way to 17 the other side of Center Point, and part of that is 18 drainage project. There's been a lot of flooding in 19 Precinct 2 and Precinct 3 with rains. I guess the last 20 time was a year ago, last Memorial Day. 21 JUDGE POLLARD: When it did rain. 22 COMMISSIONER MOSER: When it did rain, 23 right. And they closed Highway 27 in several places. I 24 think there were like three feet of water over the road 25 in someplaces. So the State is redoing the drainage, 82 1 and what it's doing is it's pushing the water up to 2 Highway 27, and it's up to the County to take it from 3 Highway 27 to the river. A little -- 4 JUDGE POLLARD: A distance of how far? 5 COMMISSIONER MOSER: Well, it varies, it 6 varies a lot of places. But here's the thing to 7 recognize, the airport had the same situation where the 8 hills to the north come down to Highway 27 so the 9 airport spent about ten million dollars on drainage to 10 take the water underneath the runway where it was 11 eroding and ruining the the taxiways, and landing strips 12 out there, so this is the same thing except now move it 13 a little bit further east, okay. Water is now piling up 14 on Highway 27, highway department's going to fix that. 15 And we've looked at, and the County 16 Engineer, TxDOT and myself, and I think Jonathan, looked 17 at this and there are two major areas that we need to 18 address as a County, and that is on River Road, started 19 on the west end of Center Point and just a little bit 20 further to the west of that, two areas which probably 21 could cost about a million dollars, is the estimate, to 22 get water to the river at that point. So we want to 23 apply for a FEMA grant to do that, I thought the grant 24 time period application was identified, it is not. With 25 the new administration they're looking at what the 83 1 schedule's going to be, so this is just to bring 2 everybody up to speed that we may be at risk for 3 something like about a million dollars, and the airport 4 work was done with about, I think -- I don't remember, 5 Jonathan, 75-25 grant on that other one? 6 COMMISSIONER LETZ: I think it was more like 7 90-10. 8 COMMISSIONER MOSER: I know it was 90-10 on 9 the hangars. Maybe it was 90-10. So hopefully it'll be 10 something like that that we can get this drainage 11 alleviation done out there. So no action required. And 12 I don't think we need to put it in the budget for this 13 year, I thought probably we did. But what's going to 14 happen is -- Charlie can comment on this, but if we 15 don't do something downstream on Highway 27 to the south 16 of it, they're just going to put cinder blocks 17 underneath the improved drainage that they have, and 18 then we'll address it at some point, but that's not 19 going to be good as far as traffic on Highway 27. So 20 for information. 21 SHERIFF HIERHOLZER: Will this also address 22 east of Center Point? 23 COMMISSIONER MOSER: I don't know that we 24 have any issues east of Center Point. 25 SHERIFF HIERHOLZER: Major issues with 84 1 Highway 27 flooding east of Center Point, too. 2 COMMISSIONER LETZ: This will possibly 3 address the one that -- well, we got to do them all, but 4 Bluff Creek area, that area is pretty bad, and then 5 right before you get to Lane Valley is probably one of 6 the worst. 7 SHERIFF HIERHOLZER: That's the worst. 8 COMMISSIONER LETZ: You don't see it and you 9 just go flying into it. 10 COMMISSIONER MOSER: I guess -- and I didn't 11 remember that being under discussion with TxDOT, but I 12 think the way they're doing -- they're eliminating the 13 water from getting to Center Point that's coming from 14 the west to Center Point with all this other drainage 15 modifications that they're making, adding a huge number 16 of culverts and everything and taking the water before 17 it moves east. 18 MR. HASTINGS: Their scope of work on 19 Highway 27 and the drainage improvements that TxDOT's 20 doing is limited to the Center Point area, it doesn't go 21 much further east from there. We do have -- TxDOT does 22 have issues, and we have issues that are further east, 23 but with this area and limitations of their scope of 24 what they're doing it doesn't go that far, the areas 25 that Jonathan -- 85 1 SHERIFF HIERHOLZER: Because once Verde 2 Creek comes into the river, you know, right there east 3 of Center Point is below, and where in all the years 4 I've seen the worst flooding that we have ever seen on 5 Highway 27 is below Center Point, it's around that Bluff 6 Trail and that Lane Valley than you ever get this side 7 by the airport. You got major flooding down the other 8 side where the river actually will -- Highway 27 9 actually turns into the Guadalupe River. 10 COMMISSIONER MOSER: I don't think that's 11 part of this project. 12 MR. HASTINGS: It isn't, not at this point. 13 COMMISSIONER MOSER: It may be -- but the 14 stuff I've seen it didn't include that area. 15 COMMISSIONER LETZ: I thought it went past 16 Governor's Crossing a little bit. 17 MR. HASTINGS: That's where they're starting 18 with the road improvements, but not drainage. 19 COMMISSIONER LETZ: Okay. But I think that 20 I missed a couple of those meetings with Mike Howard, 21 but I do what I can, you know, to -- these other two 22 areas need to be addressed quickly. And we have talked 23 to TxDOT at lengths with them for the last couple of 24 years, and -- 25 JUDGE POLLARD: How do you do road 86 1 improvements and not the not do something about the 2 drainage? 3 MR. HASTINGS: Just surface pavement, 4 markings, delineation of lanes. 5 COMMISSIONER MOSER: Passing lanes, 6 acceleration lanes, things like that. 7 MR. HASTINGS: But you gotta go a little bit 8 further east to get to the area that we're talking 9 about. 10 COMMISSIONER MOSER: Well, TxDOT -- 11 JUDGE POLLARD: Should we go ahead and 12 address extending it if we're talking about maybe a 13 million dollars on this, go ahead and include some 14 further down there where the Sheriff was talking about 15 all at one time. 16 COMMISSIONER MOSER: Let me comment on that. 17 What TxDOT did is that they did an extensive storm 18 drainage analysis by a firm out of Austin and Houston. 19 It was really an extensive thing. Now why they didn't 20 go beyond that in this project for drainage on the other 21 side of Center Point, I don't know. Could have just 22 been funding, I don't know. So they've identified the 23 amount of water flowing in the area that we're speaking 24 that I was mentioning awhile ago, so we believe we have 25 two major problems. There's other problems that can 87 1 occur, but I don't think you can address what we need to 2 do until they do that analysis. 3 COMMISSIONER LETZ: I was under the 4 impression that TxDOT did a study at Bluff Creek and 5 Lane Valley, we asked them to. 6 MR. HASTINGS: It wasn't in what we looked 7 at so far, in the construction plans that they -- 8 JUDGE POLLARD: How about being making some 9 inquiries into that and see what can be done. 10 MR. HASTINGS: I want to see what their 11 schedule is for that as well. 12 COMMISSIONER MOSER: And the thing that 13 makes this -- so let's just break it into two pieces, 14 Center Point and west and Center Point East. Center 15 Point and west what we're talking about today is a 16 potential million dollars. This is going to be -- their 17 work is going to be bid ready -- bid ready in September 18 and October of this year. They think it's not going to 19 occur -- 20 JUDGE POLLARD: Gotta do something now. 21 COMMISSIONER MOSER: No. Let me finish. 22 They think it's going to be delayed for a year, so we 23 said well we better turn up the game on applying for 24 these grants, so that's number one they say it's 25 probably not going to occur this year, you know, in 88 1 October. Number two even though it would be bid ready, 2 and number two we don't know what the schedule is 3 according to -- unless we can find out from FEMA when 4 they're going to accept applications. So this will be a 5 lot of discussion that we need to get started on. As 6 part of our budget process we're going to have to put a 7 million dollars in there, in the budget, but it appears 8 that we don't. 9 COMMISSIONER LETZ: I'm glad you put it on 10 the agenda because we need to get discussions going, and 11 that -- 12 COMMISSIONER MOSER: Okay, that's it. 13 SHERIFF HIERHOLZER: Real quick. One of the 14 major issues is also Center Point itself, Highway 27, 15 right there by Brown's Welding and all that. This is -- 16 COMMISSIONER MOSER: This fixes that. 17 SHERIFF HIERHOLZER: Okay, that's the gas 18 pumps at that Mini Mart, okay, right there off Highway 19 27 in Center Point. 20 COMMISSIONER MOSER: This fixes that 21 problem, supposedly. As long as we get the water on the 22 other side of 27 taken care of. Okay. 23 JUDGE POLLARD: All right, no action on 24 that. That was just a -- 25 COMMISSIONER MOSER: Discussion. 89 1 JUDGE POLLARD: All right, let's go to item 2 1.17 consider, discuss and take appropriate action on 3 Kerr County longevity and merit policy. Mr. Letz. 4 COMMISSIONER LETZ: On the agenda for maybe 5 action, and maybe just discussion and deferring. I'll 6 see where we go. The merit policy is the easier, you 7 know, of the two to handle today is we don't have a 8 merit policy. And I put it on the agenda, but we have a 9 lot of requests for merit increases every year. If 10 we're going to have merit increases, I think we need to 11 have a policy. If the Court -- if we want go down that 12 road, I think we need to direct HR to draw up a policy. 13 So that's that one. 14 The other part is longevity, and I know I'll 15 say a few words, and Bob may, and then Brenda can 16 explain all this stuff that we were handed out. The 17 longevity policy that we have is getting to the point of 18 not being sustainable. It's -- it grows on itself as we 19 go down the road, and the intent of the policy is great, 20 I support that, but we can't afford it the way it is. 21 Bob and I spent quite an amount of time looking at 22 options and dealing with HR, and I think we are focusing 23 on -- or I'll say I'm focusing, I'll let Bob say what he 24 thinks for himself. I'm focusing on changing the policy 25 to a flat dollar amount per year based on year 90 1 longevity. Other counties -- quite a few other counties 2 have used this. As an example you get a -- for every 3 year of service you get 50 dollars a year, every third 4 year, or something like that, so you get a check. A lot 5 of counties to that in December as kind of -- 6 COMMISSIONER BELEW: A bonus. 7 COMMISSIONER LETZ: Before Christmas; not a 8 bonus, because we can't give bonuses. But it's a money 9 made available at a time of year that a lot of people 10 need some extra funds. You know, long term it helps us, 11 it doesn't really help us in our first budget year much, 12 but that's kind of the direction, but I put it on the 13 agenda mainly to see, you know, where do we want to go, 14 what do we want to try to do, and any more questions 15 from a technical standpoint I'm going to defer to 16 Brenda, because she's done all the work on it. Bob, do 17 you have any comments? 18 COMMISSIONER REEVES: As Jonathan said we've 19 looked at a variety of options, and I'm in total 20 agreement that our current longevity policy of pay 21 increases we cannot continue to give these without 22 substantial damage to the budget coming it what it is. 23 For Commissioner Letz -- I mean Commissioner Belew, you 24 get get a longevity 2.5 percent after your first 25 anniversary, then every three years after that year one, 91 1 four, seven, ten and so on. And we've been fortunate -- 2 we've got a number of employees -- I believe the longest 3 one is in excess of 40 years, isn't that correct? Or 4 it's close to 40 years -- 5 COMMISSIONER LETZ: Right at 40 years. 6 COMMISSIONER REEVES: -- that we have one. 7 That's why we got some good employees, but one of the 8 reasons we can stay competitive, but the cost of it is 9 really getting out there. Brenda has run some different 10 scenarios, Dawn and Brenda both have talked to other 11 counties on different ways they do it. We finally 12 created one area that we got to solve if it includes 13 elected official, which there was a recent Attorney 14 General's opinion that it should -- any longevity pay 15 should increase it, but if it's based on a just a length 16 of service, it may not, so we haven't got that clarified 17 yet. 18 COMMISSIONER LETZ: The problem on that one 19 is that certain elected officials are mandated by the 20 State to keep certain differences in their salaries, and 21 you can end up with a problem basically with the County 22 Court at Law Judge and District Judges and how you 23 handle them, because of the longevity. The other side 24 of that is it solves the issue we've had with the 25 Sheriff's Department over the years, because there's no 92 1 longer a salary increase for the chief deputy. Sorry, 2 Rusty, but then you know -- 3 COMMISSIONER REEVES: There's other elected 4 officials departments that will be facing this in the 5 next two years. 6 COMMISSIONER LETZ: Yeah. If we don't make 7 a change, if we don't change something more and more 8 elected officials are going to have to start getting 9 bumped up as their chief deputies their salaries 10 increase automatically. 11 COMMISSIONER MOSER: But this is not 12 proposing we do it for this next budget cycle. 13 COMMISSIONER REEVES: I'm proposing -- 14 COMMISSIONER BELEW: You gotta start 15 somewhere. 16 COMMISSIONER REEVES: Commissioner Letz is 17 too for the '17-'18 fiscal budget. Maybe no action 18 today because I think everybody needs to study this, but 19 in a short period of time. The other part of it -- you 20 need to get on your chair, Sheriff? 21 SHERIFF HIERHOLZER: I might. 22 COMMISSIONER MOSER: He is on his chair. 23 COMMISSIONER REEVES: Let me yield to the 24 Sheriff then, because I can even see him grinning back 25 there. 93 1 SHERIFF HIERHOLZER: No. The only issue -- 2 and I understand that it is unsustainable because it 3 just goes on forever and ever, and gets overly 4 expensive. Personally, I think there just needs to be a 5 cap on the years, either a 20 year career or 25 year 6 career. And the reason I'm saying that right now like 7 with my department our starting salary is between three 8 to six thousand less than some of our neighboring 9 counties. Where we make it up is with these benefits, 10 and that's where I still have a hiring pool from because 11 these benefits is what really adds to the, you know, the 12 package to work here. If you start then leave us at 13 that starting salary, and then start offering the same 14 exact benefit they have our hiring pool just sank. And 15 we're not -- and it's going to be hard to get quality 16 employees. Okay. That's why I say the fact of it doing 17 the two and a half percent over the longevity and all 18 that is great all the way around, but I think it just 19 needs to have a cap that we talked about at one time. 20 But whatever year career that the County wants to think, 21 because once you hit that cap then you've frozen the 22 longevity, but you're still able to coat get the COLA's 23 for an increase later on as the County gives COLA, so 24 it's not like your salary will never ever change again. 25 You'll still get the COLA. 94 1 COMMISSIONER MOSER: So should we have a 2 workshop on this? 3 COMMISSIONER LETZ: Well, I think we've 4 talked. This is the third time we've had a discussion 5 on it and we're getting to the point in my mind we need 6 to start making decisions on it. I mean not today, but 7 with the budget we have, you know, this can be on our 8 next Monday agenda. I don't know if it's there right 9 now, but we can probably add it, and start making 10 decisions. We gotta make decisions on this; otherwise 11 just pushing it off into the -- 12 COMMISSIONER MOSER: I do too. But I think 13 we need to start with what do we think we can afford, 14 and then there are multiple options on how to do that. 15 Whether it's longevity, and what the Sheriff is 16 recommending, but included in this oughta be a 17 discussion of merit increases if we want to do that. 18 It's all coming out of the same pot. So we need to say 19 this is what we can afford, then how do you designate 20 and establish the options for doing it. There are a lot 21 of ways of doing it. I've seen both in private sector 22 and other government entities by which to do it, so 23 it's -- I don't think we can do it today, but I think it 24 can be a long discussion we should have. 25 JUDGE POLLARD: Well, let's put it on the 95 1 next agenda to consider and maybe make some decisions on 2 it. I just want to say right now that merit policy is a 3 slippery slope that it can be lots of problems with, and 4 I don't recommend that. Longevity thing does need to be 5 addressed, and there are lots of good suggestions about 6 that. Let's talk about it and do it. The merit policy 7 is not a good policy. 8 COMMISSIONER MOSER: Do we want do it as 9 part of the budget workshop, or as a separate workshop? 10 MRS. DOSS: You can discuss it at a 11 workshop, but any action -- 12 COMMISSIONER MOSER: I understand that. I 13 wouldn't even vote on anything until we see when and 14 why. 15 MRS. DOSS: Exactly. 16 COMMISSIONER REEVES: Let's just put it on 17 to discuss next Monday at the workshop. Hopefully we 18 can reach a conclusion on Monday. We'll put it to amend 19 the personnel policy on the following -- 20 COMMISSIONER BELEW: Well, then what are we 21 going to be looking at, are we going to be looking at 22 hard numbers then and options, three different options? 23 COMMISSIONER LETZ: Brenda can go over the 24 handouts so everyone knows what we have, and that's all 25 the data. 96 1 JUDGE POLLARD: In her spare time. 2 COMMISSIONER LETZ: No. Brenda's already 3 done it, it's already here, we have it. 4 MRS. DOSS: I put some different examples in 5 your packets. Also law enforcement could be its own 6 separate -- a separate policy just for law enforcement 7 personnel. It is like that at most -- or a lot of 8 counties and a lot of cities. They have their own 9 separate policy. 10 COMMISSIONER REEVES: So you have that. 11 Maybe everybody study it for next Monday, and then -- 12 COMMISSIONER MOSER: I think that's a good 13 idea. 14 MRS. DOSS: Do you want me to go over it 15 now? 16 COMMISSIONER MOSER: No; Monday. 17 JUDGE POLLARD: Okay. That's what we're 18 going to do on that, and then we'll pass until Monday, 19 is that correct? 20 COMMISSIONER LETZ: Correct. 21 COMMISSIONER MOSER: Thank you, Brenda. 22 JUDGE POLLARD: Let's go on to 1.18 23 consider, discuss and take appropriate action to modify 24 section 6.02.A and 6.03.B and appendix F of the Kerr 25 County Subdivision Rules and Regulations. Mr. Letz. 97 1 COMMISSIONER LETZ: In the handout, I think, 2 is in the backup. The reason this has come up is that 3 there was a question came up at the clerk's office that 4 we cannot charge recording fees until we do the 5 recording, and the County Attorney's looked at this, 6 County Clerk's looked at this that -- 7 JUDGE POLLARD: Makes sense. 8 COMMISSIONER LETZ: -- in fact it's probably 9 against the law so even though our rules said that we 10 were doing that. So as a way to fix it what I've handed 11 out is the first page of Appendix F, which is our fee 12 structure. Change the title of two of the groups so 13 we'll have final plat recording fees, and final plat 14 feels, will be that second group, and then if you go to 15 the third page in the handout at the very bottom where 16 it says 6.03.B. we just change that sentence that's 17 underlined so it would read no action shall be taken by 18 the Court until the final plat fees have been paid. We 19 make that one change; we're not talking about recording 20 fees in our rules, they're elected by the clerk. 21 JUDGE POLLARD: Will it prevent us from 22 making a decision contingent upon on the fees? 23 COMMISSIONER LETZ: Well, it says in the 24 next sentence would stay the same, which says that all 25 fees need to be paid by the developer. This fee is not 98 1 refundable should the developer fail to make formal 2 application for plat approval or should that be 3 disapproved. 4 So it's just saying that the fees are due 5 for the review of the -- based on the size of the 6 subdivision, it's basically a Road & Bridge fee, it's 7 due regardless. And is not going to -- if it's never 8 recorded they don't pay those fees. I think this is in 9 compliance with the law, but if we're still getting our 10 money for the administrative work that we're doing 11 specific for that plat then the developer pays those 12 fees. So made these two changes to clean up when 13 there's been something that -- 14 JUDGE POLLARD: I'm just looking at the way 15 we have it on the agenda. Could we change that wording 16 slightly to say at the time that we can make a final 17 decision approving a final plat or whatever the 18 subdivision is, but that decision will be contingent 19 upon the payment of the recording fees, so we wouldn't 20 have to come back again. 21 COMMISSIONER LETZ: I don't know. I mean I 22 don't know that we have to say anything about the 23 recording fees really taken out of the contingency and 24 that's a separate issue. 25 COMMISSIONER REEVES: They won't get 99 1 recorded to the clerk until they do it. 2 COMMISSIONER LETZ: Right. She's not going 3 to record it if they don't pay. And if for some unknown 4 reason chose not to record their plat we don't -- they 5 can do that. There's nothing in the State law that says 6 they have to record the flat. I mean some good reasons 7 to do it, but they're not required by law to do it. So 8 I think this basically we're taking the recording 9 fees -- 10 JUDGE POLLARD: We've already done our 11 administrative work, haven't we? 12 COMMISSIONER LETZ: We'll have done the -- 13 I mean Charlie's going to be doing his work which is 14 what that section portion would be. He's doing that 15 regardless. This has nothing to do with recording. 16 COMMISSIONER REEVES: On the first page, 17 Commissioner, on Appendix F, right now we've got fees 18 paid to County Clerk is the way they title it. Are you 19 proposing that the preliminary plat fee and the final 20 plat fees be paid to County Engineering and Road & 21 Bridge? 22 COMMISSIONER LETZ: They still get paid 23 through the clerk, I believe. And I think they're set 24 up to collect the fees. 25 COMMISSIONER REEVES: Okay. 100 1 JUDGE POLLARD: So that the title fees paid 2 to the County Clerk's need to be changed? 3 COMMISSIONER LETZ: No. 4 COMMISSIONER REEVES: No, I'm asking. 5 MRS. STEBBINS: At that time historically -- 6 well, recently they've been paying the recording fees at 7 that time as well, and now they just won't be doing that 8 until the final plat is recorded. 9 COMMISSIONER REEVES: Well, the 21 dollars, 10 I guess would not be paid, but the preliminary plat fee 11 and the final plat fees would -- could still be paid to 12 the clerk's office and still be in accordance with law? 13 MRS. STEBBINS: Yes, Sir. 14 COMMISSIONER REEVES: Just not the final 15 recording fees. 16 MRS. STEBBINS: Right, until it's final. 17 COMMISSIONER REEVES: Until we've approved 18 it and -- 19 MRS. STEBBINS: Yes, Sir. 20 COMMISSIONER REEVES: -- signed it and then 21 they take the 21 dollars over there. 22 MRS. STEBBINS: Yes, Sir. 23 COMMISSIONER LETZ: So I make a motion that 24 we make the changes the clerk's rules and regulations as 25 we made on the handout that was handed out today. 101 1 COMMISSIONER MOSER: County Attorney agrees 2 with that? 3 MRS. STEBBINS: Yes, Sir. 4 JUDGE POLLARD: Is there a second? 5 COMMISSIONER REEVES: I'll second. 6 JUDGE POLLARD: Been moved by Commissioner 7 Letz, seconded by Commissioner Reeves to approve the 8 changes as submitted on this handout here, which is 9 entitled Appendix F, and then title fees paid to the 10 County Clerk and there's some handwritten changes there. 11 It's one, two, three, four pages long, and changes are 12 all indicated on that, changes made by Commissioner Letz 13 by the way in his handwriting. All right, this is in 14 regard to item -- 15 COMMISSIONER MOSER: 1.18. 16 JUDGE POLLARD: -- 1.18 of the agenda, that 17 is to take appropriate action on 6.02.A and 6.03.B and 18 appendix F of the Kerr County subdivision rules and 19 regulations. Is there any further comment or 20 discussion? There being none, those in favor signify by 21 raising their right hands. It's four zero, unanimous, 22 it passes. 23 Item system 1.19 consider, discuss and take 24 appropriate action to approve change odd number 001 for 25 Kerr County jail expansion. Sheriff Hierholzer. 102 1 SHERIFF HIERHOLZER: Okay. This is the 2 first one that comes to y'all over all of this, how 3 about that, we made it this far. It is a pretty major 4 one. It is all totally within the budget still until 5 the next month budget we still got a lot of room to 6 wiggle because of some changes that have been made to 7 save the County a lot of money. 8 But what this one entails is number one when 9 the project was first started, I had made that comment 10 to everybody that I wanted to make sure we had cameras 11 in every cell, well, we currently don't have in the old 12 facility, so when the consultant came through and looked 13 they just went by what we have. And I said well we also 14 try to add to them every year, and so they kind of left 15 them the way they were and didn't put some actually even 16 in the new facility, and when we got to reviewing all 17 the rest of it and how it was being installed, I looked 18 and said no, cameras in every cell. So what that has 19 done is they have to add 54 more cameras. Adding 54 20 cameras and the capacity to restore -- or record those 21 24 hours a day, seven days a week and keep that 22 retention for at least 90 days made a change order of 23 $297,712.00, the additional cost to be able to do that. 24 Like I said it's way within the budget. We are still 25 over a million to the good. I think that we had extra 103 1 in there to be able to do this, but the other part of 2 this that could be substantial is because of the timing 3 of it, now they are asking for a 30-day increase in the 4 contract time. That we can look at it two different 5 ways. It could be just in the contract time itself, and 6 not affect the time that we are having to house all our 7 inmates out of County, which personally I doubt, I think 8 it will affect the time that we're having to house our 9 inmates out of County. Right now under the contract we 10 have agreed to let the -- or close the jail for a period 11 of 90 days during the time period that their remodel is 12 being done inside. This could extend that by another 30 13 days, meaning the jail would have to be closed for up to 14 a hundred and 20 days. That could affect drastically 15 the cost of housing out of County. I still have no 16 doubt that it would be within the budget depending, but 17 in just a brief little synopsis of what is occurring is 18 we had a contract Burnet County to be able to house the 19 inmates, all of out inmates in their county, at 35 20 dollars a day during the time we were going to be 21 closed. We went to Burnet County a week ago, met with 22 them to finalize everything and because it's taking so 23 long to get to this point and they are in the business 24 of renting out bed space, they're full. They can house 25 all our females, but they cannot house our males. So on 104 1 I'm in the process right now of looking for a place to 2 house all our male inmates. Burnet County also 3 October 1 in their new budget and y'all will get a copy 4 of it to go over. They are changing their contract and 5 going from 35 a day to 40 a day, so that will go up. 6 The other issue is if we have to find a 7 place to house there are a few places in the State we 8 can. Bell County has a lot of inmates, they're charging 9 65 day. Williamson County has a lot of bed space, which 10 is Georgetown, and I sent them a sample of the contract 11 that will still come before this Court, but it is -- has 12 been looked at and reviewed by the County Attorney, 13 which if they go with that would cost us 40 a day, in 14 Williamson County or Georgetown, which I think would be 15 the best. 16 One of the other big areas would be a 17 private facility in Karnes, in Karnes City, which that 18 ranges from 45 to 65 a day, depending on what they're 19 corporation would charge us, so we're having to look at 20 a lot of that. That's not so much in this item, other 21 than that would give the possibility of having to house 22 up to 120 days out of County instead of just 90, but I 23 would recommend that this be approved. We have to have 24 those cameras in those other facilities, and it is all 25 well within the budget. 105 1 JUDGE POLLARD: Worse case scenario and I 2 assume it does increase it, the 120 days, on an average 3 basis looking at all that, what do you think that will 4 increase the cost, that additional cost, to be? 5 SHERIFF HIERHOLZER: Housing, you're adding 6 another 30 days to it, and if we did 150 inmates for 30 7 days at 40 dollars a day it would add an additional cost 8 of 180,000, not counting medical. 9 COMMISSIONER MOSER: Rusty, let me ask you a 10 question. You started with cameras -- 11 SHERIFF HIERHOLZER: Started what? 12 COMMISSIONER MOSER: Started with cameras. 13 SHERIFF HIERHOLZER: Right. This covers 14 both those. 15 COMMISSIONER MOSER: Right. But let me ask 16 my question. You wanted -- if I understood it, you 17 wanted to increase the cameras in -- the number of 18 cameras in the new part of the jail over what's in 19 existence? 20 SHERIFF HIERHOLZER: In the new and the old. 21 It's going back to what I wanted originally that somehow 22 got left out of all the drawings, which was cameras in 23 every cell. 24 COMMISSIONER MOSER: So so you want to 25 increase the cameras. 106 1 JUDGE POLLARD: 54 cameras. 2 SHERIFF HIERHOLZER: Right. 3 COMMISSIONER MOSER: Total. So how many 4 cameras do you have now? 5 SHERIFF HIERHOLZER: I'd have to go back and 6 count, Commissioner. I probably I've got close to -- 7 probably close to a hundred. 8 COMMISSIONER MOSER: Okay. So the thing 9 about the additional 30 days is just being driven by 10 camera requirements? 11 SHERIFF HIERHOLZER: Yes. 12 COMMISSIONER MOSER: Increased the time. 13 SHERIFF HIERHOLZER: They have to, of 14 course, run all the wiring and everything for these 54, 15 they have to develop the software is what they're saying 16 for it to be able to control it and get all the right 17 storage and everything else ordered to be able to do it. 18 COMMISSIONER MOSER: So the real cost of the 19 additional 54 cameras, is that the camera, the software 20 and the extra 30 days? 21 SHERIFF HIERHOLZER: Well, there's a lot of 22 the other factors that could come into play that's going 23 to push this thing out to 30 days, okay. The additional 24 30 days they've been discussed, okay. One, I think it 25 is getting very close to whether or not they could even 107 1 do it in the 90 days we're down. All right. Now, this 2 will extend the contract 30 days. It doesn't 3 necessarily, and this is where we're timing, depending 4 on the date we actually close the facility and haul 5 inmates out of there whether it will affect the close 6 time period of that contract. 7 COMMISSIONER MOSER: So it's not just driven 8 by the cameras -- 9 SHERIFF HIERHOLZER: Not totally. 10 COMMISSIONER MOSER: -- you think there's 11 other things that are going to cause grief and need this 12 time? 13 SHERIFF HIERHOLZER: Yes. We're looking at 14 trying to redo some of the painting and some of that 15 inside the old facility, because that was on 22 years of 16 painting and unfortunately it hadn't been done sometimes 17 properly. You had an epoxy base paint, and then there 18 may have been a latex paint on top of that, and then 19 there may have been oil paint on top of that, and then 20 there may have been latex paint on top of that, and now 21 got all kinds of paint coats that just peel off and then 22 you got a mess that may have to be stripped and sand 23 blasted off, and that would definitely extend it. 24 COMMISSIONER MOSER: So it's not just -- 25 making it very clear, it's not just cameras, the need 108 1 for additional cameras, that are driving the contract 2 extension and the amount of time out of -- 3 SHERIFF HIERHOLZER: Right. 4 COMMISSIONER MOSER: -- in other facilities. 5 SHERIFF HIERHOLZER: It could be. 6 COMMISSIONER MOSER: That's true, right? 7 SHERIFF HIERHOLZER: It could be several 8 things. This change order does state in there, the 9 contract time will be increased by 30 days, in this 10 change order, and the change order does specify the 11 amount for the camera system. This change order is 12 being recommended by our architect. 13 COMMISSIONER MOSER: Okay. One other 14 question. So we're adding -- we're increasing the 15 number of cameras, and this is adding the capability to 16 do that, but then that's going to -- what's that mean as 17 far as operations cost, maintenance and operation? 18 SHERIFF HIERHOLZER: Won't change any of 19 that what it's going to be to begin with. 20 COMMISSIONER MOSER: So adding more cameras 21 there's no additional costs in the subsequent years for 22 this? 23 SHERIFF HIERHOLZER: I've already stated in 24 the subsequent years, and y'all know this and it's in my 25 budget request this year for at least four additional 109 1 jail staff, because after December, you know, after we 2 open the facility inside the control room is going to be 3 two 50-inch touch screen monitors, two 24-inch touch 4 screen monitors and probably about four 19-inch monitors 5 that will control everything in that facility, including 6 the door locks and the rest of that. Plus, there is 7 a -- there's fully operational two control rooms. Now, 8 one probably won't be activated at that time, but to 9 even operate one control room with that many additional 10 monitors and that is going to require at least two 11 people sitting in that control room, because that's 12 where all the phone calls and that come in, and in doing 13 that currently only have one person in the control room, 14 and there's no way. 15 COMMISSIONER MOSER: Let me go back to 16 additional cameras then. So the architect who's very, 17 very good, I think, he just over looked the fact that we 18 needed -- 19 SHERIFF HIERHOLZER: His consultant 20 overlooked it. There was a lot of discussion about 21 that. The consultant came in, got with the assistant 22 administrator and walked through the facility instead of 23 sitting down and visiting with me. 24 COMMISSIONER MOSER: Say that again. I'm 25 sorry, I couldn't hear you. 110 1 SHERIFF HIERHOLZER: When the consultant, 2 security consult came to review the current facility, 3 current status, he got with the assistant jail 4 administrator and just walked through the facility and 5 looked at what we had, and had the assistant jail 6 administrator send him a copy of what we had instead of 7 sitting down with me and visiting about what we needed, 8 and what we've been trying to do for the last ten years. 9 COMMISSIONER MOSER: I see. 10 SHERIFF HIERHOLZER: And that caused -- and 11 then I did not catch it in the plans until we started 12 seeing the actual screens, touch screens, and how it was 13 going to you work so that we could, you know, look at 14 that and do that, and when I sat down doing that I 15 notice a lot of cells didn't have cameras. And so it 16 was caught late in the process, but that's what 17 happened. 18 COMMISSIONER REEVES: Rusty, if I'm right we 19 realized -- correct my numbers for me, roughly though a 20 million dollars savings by the contractors not having to 21 work around an occupy existing jail, is that correct? 22 SHERIFF HIERHOLZER: There is two different 23 things. We saved approximately 1, 1.1 million dollars 24 if we closed the facility, okay, so that they can work 25 constantly without having to try and shuffle and 111 1 security and doing all that. Now we also saved another 2 about a million dollars when we changed the roof system 3 for the roof putting a metal roof over the current 4 facility to reroof the current facility. So we're over 5 two million dollars somewhere in that estimate, total of 6 what we have to good at this time in the project. 7 COMMISSIONER REEVES: So we have over two 8 million, and we are going to be looking to add something 9 that was failed to put in there that I'm not questioning 10 the need for of, say, three hundred thousand plus 11 another 180 of out of County housing, so roughly a half 12 a million dollars? 13 SHERIFF HIERHOLZER: Yeah, 300,000 on the 14 camera system for sure, and possibly 180 on the out of 15 County housing. 16 COMMISSIONER REEVES: So the good pot over 17 here went from about 2 to 1.5. 18 SHERIFF HIERHOLZER: Something like that. 19 COMMISSIONER LETZ: The total cost to house 20 out of county is 720,000. 21 COMMISSIONER REEVES: Right. 22 COMMISSIONER LETZ: So he -- you got a 23 million savings, well you've used up 700,000 of that. 24 SHERIFF HIERHOLZER: And the thing that we 25 have to look at as the Auditor brought to our point, you 112 1 know, depending on where we can find to house and the 2 cost of that, you know. Part of it even outside auditor 3 so the whole key to that is we have to show that that is 4 a savings to be able to do that, to be able to spend 5 that money out of this -- out of this bond issue, 6 because that will be done through that, and if it's not 7 a savings, then we will have to find a way to be able to 8 do it without closing the facility, you know. It's the 9 way it works. 10 COMMISSIONER MOSER: One other question. 11 Would you characterize the cameras as mandatory change? 12 SHERIFF HIERHOLZER: Yes. 13 JUDGE POLLARD: If we don't have cameras in 14 the cells, then you gotta have more personnel to go 15 around and check the cells. 16 SHERIFF HIERHOLZER: Well, you still have to 17 do the jail checks. Jail Commission does not allow you 18 to use the camera system for jail checks. But camera 19 systems allow you to discover immediately, fights going 20 on immediately, and prevent suicide attempts that are 21 occurring right then, or the hoarding or picking and 22 just overall security, plus it's all recorded. You can 23 not operate a jail facility anymore without cameras. 24 COMMISSIONER MOSER: Okay. In summary, in 25 your judgment the change for cameras are mandatory? 113 1 SHERIFF HIERHOLZER: Yes. 2 COMMISSIONER MOSER: Number two, there are 3 probably other things other than cameras that's going to 4 cause a contract extension of 30 days. 5 SHERIFF HIERHOLZER: Yes. 6 COMMISSIONER MOSER: It's not just cameras. 7 And as Bob says all this still fits under the umbrella 8 of what our original budget was, considering the savings 9 and this is still within it. 10 SHERIFF HIERHOLZER: Right. I will say this 11 change order being necessary in both aspects. There 12 could be another future change order on the paint 13 issues, we're still weighing that compared to what it's 14 going to cost us on the housing. 15 COMMISSIONER LETZ: I'll make a general 16 comment. I mean it certainly makes sense right now to 17 make the changes now when we can get the -- you know, as 18 long as we're still getting the savings and we're still 19 like a minimum of $250,000.00 or more to the good by 20 housing out of County, so the more we can get done right 21 now the better we are, because if not we're going to 22 have to pay for it out of our general fund. 23 That was a motion to approve the change 24 order estimated. 25 COMMISSIONER BELEW: I have one more 114 1 question. You have a possibility of having to house 2 people in different places. 3 SHERIFF HIERHOLZER: That's true. 4 COMMISSIONER BELEW: A lot of of different 5 places. 6 SHERIFF HIERHOLZER: Unfortunately that's 7 very true. 8 COMMISSIONER BELEW: And you don't even know 9 when that's going to start. 10 SHERIFF HIERHOLZER: Well, we have a 11 tentative date that we talked about in the last one when 12 it started as long as I can get the contract in place. 13 Unfortunately, right this moment we're housing 9 females 14 out of county because I'm overcrowded. 15 COMMISSIONER BELEW: How many pregnant women 16 do you have? 17 SHERIFF HIERHOLZER: Thank goodness we're 18 back down to one. We were at six for a while. 19 COMMISSIONER BELEW: The cameras are helpful 20 when you have a pregnant lady in the cell. 21 SHERIFF HIERHOLZER: We were at six and we 22 almost had a seventh, because they wanted us to come 23 pick one in another county that had already went passed 24 her due date by a week. 25 COMMISSIONER BELEW: Come get her. 115 1 COMMISSIONER MOSER: I second the motion. 2 JUDGE POLLARD: All right. Been moved by 3 Commissioner Letz, seconded by Commissioner Moser to 4 approve change order number 001 for the Kerr County jail 5 expansion, and this is all within the budget. So is 6 there any further discussion or comment? There being 7 none, those in favor of the motion signify by raising 8 their right hand. It's four zero, unanimous, it passes. 9 SHERIFF HIERHOLZER: And we'll need the 10 County Judge to sign it also, to sign the same. 11 JUDGE POLLARD: And authorize the County 12 Judge -- everybody accept that? 13 COMMISSIONER MOSER: Yes. 14 JUDGE POLLARD: Unanimously the Court agrees 15 to that, too, and the motion. 16 All right, let's go to item 1.20 consider, 17 discuss and take appropriate action in regard to the 18 courthouse security. 19 COMMISSIONER REEVES: That's in executive 20 session. 21 JUDGE POLLARD: All right. There's some 22 other executive stuff, too. Item 1.20 -- 23 MRS. STEBBINS: That's the one. 24 JUDGE POLLARD: All right, then let's go to 25 paying the bills. We'll go into executive session after 116 1 we get into this. Item 4.1 pay the bills. 2 COMMISSIONER LETZ: I move we pay the bills. 3 COMMISSIONER BELEW: Second. 4 JUDGE POLLARD: Been moved by Commissioner 5 Letz, seconded by Commissioner Belew to pay the bills. 6 Commissioner Moser left momentarily. Is there any 7 comment or discussion? There being none, those in favor 8 of the motion signify by raising their right hands. 9 It's three zero, Mr. Moser Is not here, so that motion 10 passes. 11 4.2 budget amendments. 12 MRS. DOSS: Yes, Sir. We have 11 budget 13 amendments. Most of these are interdepartmental 14 transfer line items. You might note on the number 1 15 we're -- we have some extra funds in worker's 16 compensation line item so we're moving it to the court 17 appointed civil attorney and CPS court because we're out 18 of budget in that line item, so that is one notable. 19 The rest, I believe, are all interdepartmental. 20 COMMISSIONER LETZ: Move for approval. 21 COMMISSIONER REEVES: Second. 22 JUDGE POLLARD: Been moved by Commissioner 23 Letz, seconded by Commissioner Reeves to approve the 24 budget amendments as submitted. Any further comments or 25 discussion? There being none, those in favor signify by 117 1 raising their right hands. It is three. Opposed is 2 zero. Commissioner Moser's still absent. 3 All right, let's go to the next item, which 4 is -- I keep flipping around here. 1.4? 5 MRS. STEBBINS: 3. 6 (Commissioner Moser returns.) 7 JUDGE POLLARD: All right, 4.3 late bills. 8 MRS. DOSS: There were none. 9 JUDGE POLLARD: All right. We go on to 4.4 10 approve and accept monthly reports. Mr. Reeves. 11 COMMISSIONER REEVES: Yes, Sir. Unless 12 indicated otherwise all of the reports are for the month 13 of June, 2017. District Clerk's monthly report, J.P. 14 Precinct Number 3 monthly report, J.P. Precinct 2 15 monthly report, J.P. Precinct 3 -- I have two J.P. 16 Precinct 3 monthly reports. Constable Precinct 1 17 monthly report, Constable Precinct Number 2 monthly 18 report, Constable Precinct 3 monthly report for May, 19 2017, Environmental Health monthly report June, 2017, 20 Animal Services monthly report, and County Treasurer 21 payroll report for the month ending June, 2017. 22 Move to accept the reports and sign as 23 needed by the Court. 24 COMMISSIONER LETZ: Second. 25 JUDGE POLLARD: It's been moved by 118 1 Commissioner Reeves, seconded by Commissioner Letz to 2 approve the monthly reports and to authorize the 3 signatures on same as needed. Is there any further 4 comment or discussion? There being none, those in favor 5 signify by raising their right hands. It's four zero, 6 unanimous. Obviously Commissioner Moser is back with 7 us. 8 COMMISSIONER MOSER: Yes. 9 JUDGE POLLARD: Item 4.5 Auditor's reports. 10 MRS. DOSS: None, Sir. 11 JUDGE POLLARD: None. 5.1 reports from 12 Commissioners and liaison committee assignments. 13 Anybody? 14 5.2 reports from elected officials and 15 department heads. Anybody? 16 MS. DIANE BOLIN: Just a couple of things. 17 One, next Friday, the 21st we're going to have roughly 18 30 people from other counties come in and do a truth in 19 taxation seminar, a refresher, for three hours. It is 20 being taught by our county -- I mean our county tax 21 attorney, one of the ladies in his office who used to 22 work for the State Comptroller is conducting the class. 23 And then we should have a certified roll the 24 following week, so that we know what values we have to 25 go on for the budget. 119 1 JUDGE POLLARD: Okay, thank you. There was 2 somebody else raised their hand? Yes, Sir, Ray. 3 MR. GARCIA: I had a short e-mail from UGRA 4 in regards to the river patrol, the river crossing 5 patrol, and they had a short e-mail. Tara from UGRA 6 explained briefly that the -- had a significant impact 7 on the litter control. And I'll be requesting them to 8 come and give the Court an update on it. 9 COMMISSIONER MOSER: Good deal. 10 JUDGE POLLARD: Very good. Anybody else? I 11 thought I saw another hand out there. Okay. 12 Reports from boards, commissions, 13 committees, city/county joint projects, operations 14 reports, or any other reports of any kind. 15 All right, then we're going into closed 16 session. 17 (Executive Session.) 18 JUDGE POLLARD: All right. We're back in 19 open session, it's now about 12:06, maybe 12:07. Is 20 there any action to be taken based on anything? 21 COMMISSIONER REEVES: Did you want to go 22 back to 14 and just authorize -- 23 COMMISSIONER LETZ: No. I think we just 24 wait until next meeting. 25 JUDGE POLLARD: All right. There's no other 120 1 action indicated. All right, this session is adjourned. 2 * * * * * * 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 121 1 STATE OF TEXAS * 2 COUNTY OF KERR * 3 I, DEBRA ELLEN GIFFORD, Certified Shorthand 4 Reporter in and for the State of Texas, and Official 5 Reporter in and for Kerr County Commissioners' Court, do 6 hereby certify that the above and foregoing pages 7 contain and comprise a true and correct transcription of 8 the proceedings had in the above-entitled Commissioners' 9 Court. 10 Dated this the 25th day of August, A.D. 11 2017. 12 13 /s/DEBRA ELLEN GIFFORD Certified Shorthand Reporter 14 No. 953 Expiration Date 12/31/2018 15 * * * * * * 16 17 18 19 20 21 22 23 24 25