1 1 2 3 KERR COUNTY COMMISSIONERS' COURT 4 Regular Session 5 Monday, July 24, 2017 6 9:00 a.m. 7 Commissioners' Courtroom 8 Kerr County Courthouse 9 Kerrville, Texas 78028 10 11 12 13 14 15 16 17 18 19 20 21 22 23 PRESENT: TOM POLLARD, Kerr County Judge HARLEY BELEW, Commissioner Pct. 1 24 TOM MOSER, Commissioner Pct. 2 JONATHAN LETZ, Commissioner Pct. 3 25 BOB REEVES, Commissioner Pct. 4 2 1 I-N-D-E-X 2 NO. PAGE 3 *** Commissioners' Comments. 6 4 1.1 Consider, discuss and take appropriate 10 action to approve the optional $10.00 5 County Road & Bridge fee for 2018 vehicle registrations per request from Texas 6 Department of Motor Vehicles. 7 1.2 Public Hearing regarding changing the 13 stop sign to a yield sign at the 8 intersection of McDonald Lp. N. and Stoneleigh Rd. N., Pct. 2. 9 10 1.3 Consider, discuss and take appropriate 15 action for the Court's Final Approval 11 regarding changing the stop sign to a yield sign at the intersection of McDonald 12 Lp. N. and Stoneleigh Rd., Pct. 2. 13 1.4 Consider, discuss and take appropriate 26 action concerning advertising for sealed 14 competitive bids for county-wide reroofing and HVAC replacement/repairs from the 15 2016 hail storm. 16 1.5 Consider, discuss and take appropriate 33 action concerning authorizing the County 17 Judge to execute a contract with CEC for construction inspection services for the 18 Center Point/East Kerr county Wastewater Project, TWDB Project No. 10366, statement 19 of qualifications opened on 4/24/17. 20 1.6 Consider, discuss and take appropriate 39 action for the Commissioners' Court approval 21 to fill an open Road Maintenance Technician position in the Road and Bridge Department. 22 1.7 Consider, discuss and take appropriate 40 23 action concerning authorizing the County Judge to execute a contract with GrantWorks 24 for Administrative services for the Center Point/East Kerr County Wastewater Project, 25 TWDB Project No. 10366, statement of qualifications opened on 4/24/17. 3 1 I-N-D-E-X 2 NO. PAGE 3 1.12 Presentation of the Texas Historical 44 Commission's Distinguished Service Award 4 to the Kerr County Historical Commission. 5 1.15 Consider, discuss and take appropriate 46 action on approval of a Resolution of the 6 Kerr County Judge to execute a Certificate of Approval concerning the issuance of 7 revenue bonds designated as "City of Marion, Texas Higher Education Facilities 8 Corporation higher education revenue bonds (Schreiner University Project) series 2017" 9 by the City of Marion, Texas Higher Education Facilities Corporation in 10 satisfaction of the requirements contained in Section 147(f) of the Internal Revenue 11 Code of 1986, as amended. 12 1.16 Presentation and recognition of the 2017 51 First Tee/4-H Golf Challenge Team. Report 13 on recent activities. 14 1.8 Consider, discuss and take appropriate 55 action for the Commissioners' Court to 15 approve the contract with Foxworth-Galbraith Company to replace (1) metal double door at 16 the Kerr County Road and Bridge office and have the County Judge sign the same. 17 1.9 Consider, discuss and take appropriate 61 18 action on A601 TxCDBG Acquisition Report Form, Texas Department of Agriculture for 19 Texas Community Development Block Grant Project 7215045, Pct. 2, 3 and authorize 20 County Judge to sign same. 21 1.10 Consider, discuss and take appropriate 65 action on A401 TxCDBG Certification of 22 Pre-construction approvals, Texas Department of Agriculture for Texas Community 23 Development Block Grant Project 7215045, Pct. 2, 3 and authorize County Judge to sign same. 24 25 4 1 I-N-D-E-X 2 NO. PAGE 3 1.11 Consider, discuss and take appropriate 68 action to authorize a Public Hearing to 4 fulfill the requirements for citizen participation for the CDBG-Colonia Fund 5 application process to be held on August 3, 2017 at 5:05 p.m. at the County Courthouse. 6 1.13 Consider, discuss and take appropriate 70 7 action to approve nomination of Dr. Mark Mosier to the Kerrville/Kerr County Joint 8 Airport Board. 9 1.14 Consider, discuss and take appropriate 72 action on request to authorize County 10 Judge to sign letter in support of the United States Special Operations Forces 11 Unconventional Warfare Exercise 18 taking place from March 10 to June 1, 2018. 12 1.17 Update regarding plan recommendation by 83 13 regional zoonosis and local Rabies Control Authority for Kerr County. 14 1.24 Consider, discuss and take appropriate 88 15 action pursuant to Local Government Code Section 140.004 to accept the Kerr County 16 Community Supervision and Corrections Department (CSCD) biennium budget for 17 Fiscal Years 2018-2019 and serve notice that the open meeting to finalize the 18 budget is scheduled for 7:30 a.m. on Thursday, August 3, 2017 in the Kerr County 19 District Courtroom 2, located at 700 Main Street, Kerrville, TX 78028. 20 1.20 Consider, discuss and take appropriate 90 21 action regarding cooperation between county and city for animal control and 22 library services. 23 1.21 Consider, discuss and take appropriate 109 action to approve Kerr County group health 24 renewal plan for upcoming 2017-2018 plan year to include retiree benefits and have 25 County Judge sign the same. 5 1 I-N-D-E-X 2 NO. PAGE 3 4.1 Pay bills. 117 4 4.2 Budget Amendments. 117 5 4.3 Late Bills. 118 6 4.4 Approve and accept Monthly Reports. 118 7 4.5 Auditor Reports. 119 8 5.1 Reports from Commissioners/Liaison 119 Committee Assignments as per attachment. 9 5.2 Reports from Elected Officials/Department 119 10 Heads. 11 5.3 Reports from Boards, Commissions and 122 Committees. 12 a). City/County Joint Projects or Operations Reports 13 b). Other 14 *** Adjournment. 122 15 *** Reporter's Certificate. 123 16 * * * * * * 17 18 19 20 21 22 23 24 25 6 1 JUDGE POLLARD: It is Monday, July 24th, 2 2017, it's about 9:02 a.m. The Kerr County 3 Commissioners' Court is in session. And we'll begin 4 with Commissioner Moser leading us with prayer and 5 Pledge of Allegiance. 6 (Prayer and Pledge of Allegiance.) 7 ` JUDGE POLLARD: This is the part of the 8 agenda where the public is allowed to come forward and 9 speak on some item that is not on the agenda. If so, I 10 ask that you come to the podium, identify yourself, 11 state your address and limit your comments to three 12 minutes, please. Is there anyone wishing to speak on 13 something that is not on the agenda? 14 There being none, we'll go on to the next 15 item on the agenda and that's comments from the 16 Commissioner or the County Judge about events or 17 achievements that have occurred. 18 MR. BELEW: Two tenths of an inch, that's 19 all we got. 20 JUDGE POLLARD: How much did you get? 21 COMMISSIONER MOSER: Seven tenths of an 22 inch. 23 JUDGE POLLARD: Zero tenths of an inch. 24 COMMISSIONER MOSER: There's something else 25 I wanted to mention. 7 1 COMMISSIONER LETZ: A quarter inch. 2 COMMISSIONER REEVES: At the house six 3 tenths. On the Divide I've heard a couple of quarter 4 inch and looking at a couple reporting stations 5 elsewhere in Precinct 4, none. 6 COMMISSIONER MOSER: I got something else. 7 JUDGE POLLARD: Okay. Commissioner Belew 8 might have something. 9 COMMISSIONER BELEW: I didn't have anything 10 to report other than that. That was the most exciting 11 thing in Precinct 1. 12 COMMISSIONER MOSER: Just wanted to note the 13 the river clean up this Saturday, big turn out. I went 14 back to the same place that I've been for the last three 15 or four years and Julie Leonard was there. And we 16 worked in Center Point from the damn to under the 4 East 17 street or highway bridge. And I think the significant 18 thing was in my judgment, I don't know what Julie 19 thinks, but I believe about five percent of the litter 20 in debris that there was three years ago. I mean it 21 is -- the park was almost perfect. Okay. There was a 22 little bit of stuff in there, but people are really 23 taking pride in the river, and I don't know if it was -- 24 if that was total across the entire County, but that it 25 was -- amazing, the little bit of debris there was. So 8 1 anyway just a good thing for the over all community, 2 so -- 3 JUDGE POLLARD: Anything else? 4 COMMISSIONER MOSER: That's it. 5 JUDGE POLLARD: Speaking of debris, I live 6 out Highway 16 South, I wish some of that pride would 7 extend out that way. There's an awful lot of trash 8 along Highway 16 all way out past my place, I live about 9 six and a half miles out and I hope somebody would start 10 trying to do a little better about keeping the trash off 11 the side of the highway. I can go out there and clean 12 the front up on the highway in front of my property, 13 come back two hours later, and there's a bunch out there 14 again. But it's throwing them out of cars going by. So 15 we can stand a little improvement on a little self pride 16 up there. 17 Anything Sir? 18 COMMISSIONER LETZ: Yes. There's a -- with 19 regard to the Center Point/East Kerr County Wastewater 20 Project. We have two meetings this week, one tomorrow 21 evening in Kerrville at the public library, and one in 22 Center Point. 23 COMMISSIONER MOSER: Thursday. 24 COMMISSIONER LETZ: Thursday at the school 25 cafeteria at six o'clock. And anyway it really 9 1 primarily affects those, you know, with the sewer 2 projects going to have impact on road and things like 3 that for purposes of the meeting. But everyone's 4 certainly welcome. It looks like we'll probably have 5 several items on the agenda today, but construction 6 several weeks away to begin it looks like. 7 JUDGE POLLARD: After a long time trying 8 arrange it. 9 COMMISSIONER LETZ: I think we've gone 10 through three or four full boards of Kendall County and 11 WCID keep on explaining what we're doing. 12 JUDGE POLLARD: So how long has is been from 13 the beginning? 14 COMMISSIONER MOSER: Ten years at least you 15 and Williams began -- 16 COMMISSIONER LETZ: Yeah. It was probably 17 2004 or '05, about when we originally started the 18 original studies, working with UGRA and working the 19 grants. It's been a long time. 20 JUDGE POLLARD: Governments work slow, 21 exceedingly slow, but they finally get there, don't 22 they? 23 COMMISSIONER LETZ: You get there. And a 24 lot of the reason it took so long is putting the funding 25 together. It takes a lot of time to do that. Then you 10 1 get on their schedules, and by the time you do an 2 application with any of these state agencies and the two 3 legislatures you have a year before you'll hear from 4 them, so we have multiple agencies aboard. 5 JUDGE POLLARD: How much money again? 6 COMMISSIONER LETZ: This phase is about 45 7 million -- excuse me 33 million or 32 million. And the 8 next phase will be another probably 18 or 20 million. 9 JUDGE POLLARD: All right. 10 COMMISSIONER MOSER: And that's out of 50 11 million dollars that the State has two years ago for the 12 entire state. 13 JUDGE POLLARD: Mr. Reeves. 14 COMMISSIONER REEVES: No, Sir, I'm fine. We 15 had a good rain at the house, but like I said other 16 parts of the Precinct didn't get any. 17 JUDGE POLLARD: Well, they clouded up real 18 good, and cooled off at my house. And got a few drops 19 that's about it and ran me inside and then disappointed 20 me. 21 All right, let's go to the next item on the 22 agenda, that's item 1.1 consider, discuss and take 23 appropriate action to approve the optional ten dollar 24 County Road and Bridge fee for the 2018 vehicle 25 registrations per request from Texas Department of Motor 11 1 Vehicles. Diane Bolin. 2 MS. DIANE BOLIN: Yes, Sir. This is an 3 annual thing that we do. Ten dollars is the maximum 4 that we can allow, it goes straight to Road & Bridge; 5 not something that goes into the general fund. 6 JUDGE POLLARD: TxDOT has requested that we 7 remove it? 8 MS. DIANE BOLIN: No. They're asking for 9 approval to put it on the 2018 registration. 10 COMMISSIONER REEVES: It's an annual 11 approval. 12 MS. DIANE BOLIN: It's an annual approval, 13 yes, Sir. 14 COMMISSIONER LETZ: Move for approval. 15 COMMISSIONER REEVES: Second. 16 JUDGE POLLARD: Been moved by Commissioner 17 Letz, seconded by Commissioner Reeves to approve item 18 1.1 on the agenda, and that is to approve the optional 19 ten dollar County Road and Bridge fee for the 2018 20 vehicle registrations per request of the Texas 21 Department of Motor Vehicles. Is there any further 22 discussion or questions? 23 COMMISSIONER LETZ: Question. Do we get 24 that full ten dollars? 25 MS. DIANE BOLIN: We get $9.90, and they 12 1 get ten. 2 JUDGE POLLARD: 990 and they get ten cents? 3 MS. DIANE BOLIN: Yeah. 4 COMMISSIONER LETZ: All right. 5 JUDGE POLLARD: For a change that's real 6 good. 7 MS. DIANE BOLIN: Per change that's real 8 good. 9 JUDGE POLLARD: Usually the other way 10 around. Okay, is there any further comment or question? 11 Those in favor signify by raising your right hands. 12 That's four zero, unanimous. Thank you, Diane. 13 COMMISSIONER REEVES: Thank you. 14 MS. DIANE BOLIN: I have one comment on the 15 rain. I was headed to town yesterday about quarter to 16 five, there in front of the airport people were pulling 17 over 45 miles an hour going as fast as you could go 18 because of how hard it was raining, so the airport got 19 rain. 20 JUDGE POLLARD: I'm glad somebody did. 21 COMMISSIONER MOSER: And burn ban is off in 22 Precinct 2. 23 JUDGE POLLARD: Oh, really. Okay, I got two 24 big brush piles I've been waiting to do. 25 COMMISSIONER REEVES: But it's still on 13 1 in 4. 2 JUDGE POLLARD: Okay. All right, item 1.2 3 public hearing regarding changing the stop sign to a 4 yield sign at the intersection of McDonald Loop North 5 and Stoneleigh Road North, that's in Precinct 2. I 6 declare the public hearing open and it's your time to 7 get up and speak now, Jim. 8 MR. BEHRENS: Thank you. Good morning, 9 gentlemen on the Court. My name is Jim Behrens, I'm a 10 resident of Precinct 2, address is 298 McDonald Loop. I 11 am not representing Department of Public Safety. This 12 is a request by me as a citizen and a resident there. 13 JUDGE POLLARD: But you are a highway 14 patrolman? 15 MR. BEHRENS: I am, yes. And it is kind of 16 an odd -- 17 JUDGE POLLARD: Don't want them to 18 misunderstand? 19 MR. BEHRENS: Yes, I am a highway patrolman 20 here in Kerrville, been here for 20 years. It is kind 21 of odd that I would ask for a stop sign to be moved to a 22 yield sign, I understand that, but patrolling that area, 23 and also being in my personal vehicle. Of course when 24 I'm in my patrol vehicle everybody stops for the stop 25 sign. I've sit there a couple of times as strategically 14 1 as I could, and the reason being because in my private 2 vehicle I would notice 90 percent of the people come to 3 that intersection not stopping for that stop sign. And 4 I got to looking at that intersection and how it's 5 designed. And it is kind of a peculiar intersection, it 6 is not a perpendicular intersection, a T intersection as 7 you would call it. The road McDonald Loop kind of 8 merges into Stoneleigh, and there's a stop sign there. 9 As a matter of fact there is another part that's not 10 really McDonald Loop or Stoneleigh that comes across 11 perpendicular. In that almost Y intersection there. 12 There is a stop sign there at Stoneleigh and McDonald 13 Loop, but there are a couple other intersections in that 14 area that have yield signs or no signs that are 15 enforcing of the intersection safety. 16 Now, granted a stop sign is the most safest 17 traffic control device; a yield sign you have the same 18 responsibility of stopping for thru traffic, a yield 19 right-of-way. After watching numerous vehicles while I 20 was in my permanent vehicle not stop, I wondered why 21 there was a stop sign there. When the intersection -- 22 and I visited with Charlie Hastings, the County 23 Engineer, about this. And he cited some visibility 24 restrictions that would warrant the use of a stop sign 25 there. But being there, seeing it, first hand time and 15 1 time again, I feel there is enough visibility there to 2 warrant a yield sign, because they would still have to 3 yield right of way to Stoneleigh traffic. Any 4 questions? 5 COMMISSIONER REEVES: I may have some for 6 you, Mr. Behrens, after the public hearing when we get 7 into the debate of it, but right now -- 8 JUDGE POLLARD: Is there anyone else wishing 9 to speak on this issue in the public hearing? 10 MR. BEHRENS: Thank you very much. 11 JUDGE POLLARD: All right. Thank you, 12 Mr. Behrens. 13 COMMISSIONER MOSER: Thank you. 14 JUDGE POLLARD: And multi-generation 15 resident of Kerr County, right? 16 MR. BEHRENS: Yes, Sir. 17 JUDGE POLLARD: All right. I'll declare the 18 public hearing closed since there's no one else wishing 19 to speak. 20 Going to item 1.3 consider, discuss and take 21 appropriate action for the Courts' final approval 22 regarding changing the stop sign to a yield sign at the 23 intersection of McDonald Loop North and Stoneleigh Road 24 in Precinct 2. Kelly Hoffer. 25 MS. HOFFER: Good morning. Jim Behrens made 16 1 a request to the Road and Bridge department on May 25th. 2 2017 to change the existing stop sign to a yield sign at 3 the intersection of McDonald Loop North and Stoneleigh 4 Road North in Precinct 2. I did do a little bit of 5 research on this and I did find a court order from March 6 23rd, 1992 that changed -- it was a yield sign and they 7 changed it to a stop sign. I contacted the Sheriff's 8 Office to see if there were any accidents at this 9 intersection. 10 JUDGE POLLARD: Over what period of time 11 time? 12 MS. HOFFER: Since -- 13 JUDGE POLLARD: Forever, hu? 14 MS. HOFFER: Well, went back before 1992 to 15 see if there was anything and they did not have anything 16 on record. So that was the first time thing I thought 17 of is that possibly there was a serious accident or a 18 fatality, but I could not find anything. Charlie and I 19 went out and drove it multiple times. I put in the 20 backup data Charlie had done a diagram with a triangle 21 with visibility and how long it would take to react to 22 stop. There is some visibility issues, there is a lot 23 that's on the corner that has quite a bit of trees and 24 brush that make it difficult when you're coming down the 25 hill what they call it Big John's Hill on Stoneleigh, so 17 1 that's about what I could find on it. Really didn't 2 find a huge amount of speeding issues on this road. 3 COMMISSIONER MOSER: Was there anything from 4 the Sheriff's office on the accidents or anything? 5 MS. HOFFER: No, no. So I don't know why 6 they changed it to a stop sign now, and now we're going 7 back to what in 1992 was existing there. I hoped to 8 find something to find out why why that request was 9 made, but there was no record of anything. Charlie, do 10 you have anything? 11 MR. HASTINGS: Yes. Thank you. Kelly 12 mentioned the safe stopping distance, and in order to 13 have a save stopping distance vehicles approaching this 14 intersection from McDonald Loop Road need approximately 15 three hundred feet of clear right -- clear sight 16 visibility off Stoneleigh Road in both directions. And 17 that would be in accordance with the Texas Manual of 18 Uniform Traffic Control Devices, and the policy on 19 geometric design of highways and streets prepared by the 20 American Association of State Highway and Transportation 21 officials. These are the books that we use to make 22 determinations and to give us a guide. 23 Instead of three hundred feet of clear sight 24 visibility you have about 60, and that just happens at 25 the last 60 feet before you get to what is now a stop 18 1 sign. If you have a stop sign there, you know you've 2 got to stop. Visibility isn't really an issue because 3 you have to stop. If you have a yield sign you don't 4 have to stop unless there's something that you need to 5 stop for, and the issue is that you are not going to see 6 it until that last 60 feet. You really need three 7 hundred feet to make a proper determination whether or 8 not to yield or stop. 9 COMMISSIONER MOSER: Three hundred feet. If 10 you're go 30 miles an hour. 11 MR. HASTINGS: And that's at 30 miles per 12 hour yes, Sir. It changes for different speeds. And 13 that's it. 14 COMMISSIONER LETZ: Charlie, and the 15 question I have if the visibility is an issue, can you 16 reasonably stop in 60 feet? 17 MR. HASTINGS: No, not if you're going 30 18 miles an hour you cannot. 19 COMMISSIONER LETZ: So I guess my question 20 comes in, and I don't want to say it, but there's one in 21 Center Point that I do run because I forget it's there. 22 If you're going so fast and get up to a stop sign, you 23 know, I don't know that it makes a whole lot of 24 difference from a driving standpoint, because if you're 25 that close to the visibility the issue and we can't see 19 1 the sign, then a stop sign they're not go to be able to 2 stop anyway if they don't know that stop sign's there. 3 See what I'm saying. Does that make sense? 4 MS. HOFFER: Yeah. But the stop sign is 5 clearly visible. 6 JUDGE POLLARD: How far is the stop sign 7 visible? 8 MR. HASTINGS: 4 or 500 feet. 9 MS. HOFFER: It is to the left when it's 10 starting to intersect with Stoneleigh. 11 MR. HASTINGS: The visibility is what we're 12 talking about is on Stoneleigh and can see that there's 13 a Mack truck that's going to be meeting you at the same 14 time at the intersection. You can't see that until the 15 last 60 feet. 16 JUDGE POLLARD: But you can see the sign? 17 MR. HASTINGS: Oh, you can see the stop 18 sign. 19 JUDGE POLLARD: If you're running 30 miles 20 an hour you don't run up to 20 or 30 feet from the 21 intersection before you look to make a decision. 22 MR. HASTINGS: You have clear visibility of 23 the sign. 24 JUDGE POLLARD: You're going to slow down 25 even if you don't see any other traffic because the 20 1 intersection's there and the sign. 2 MR. HASTINGS: The flip side to this is if 3 you're on Stoneleigh the speed limit's 40. And so you 4 need about four hundred feet of visibility, and if 5 you're coming down Stoneleigh there's someone coming off 6 of McDonald Loop you're not going to see them until 7 they're 60 feet from the stop sign, that's where they 8 have to be. You don't have four hundred foot of 9 visibility of McDonald Loop Road, so if you change it to 10 a yield sign instead of a stop sign, that's the concern. 11 COMMISSIONER MOSER: What is it, Kelly, you 12 mentioned that traffic count. What are the number of 13 cars coming on McDonald Loop onto Stoneleigh per day? 14 MS. HOFFER: I show for the five day period 15 that we did this count, I showed 992 cars for a five day 16 period. The intersection coming off of McDonald Loop to 17 Stoneleigh, let's see -- 18 COMMISSIONER MOSER: That was on Stoneleigh 19 or was that on McDonald Loop? 20 MS. HOFFER: That was on Stoneleigh. 21 COMMISSIONER MOSER: What is it on McDonald 22 Loop coming onto Stoneleigh? 23 MS. HOFFER: Let's see, I thought that I had 24 that on here. 25 COMMISSIONER MOSER: Because that's the 21 1 traffic we're talking about. 2 MS. HOFFER: It was not near as much, I can 3 tell you that. Let me see if I've got the count. 4 MR. HASTINGS: It is a low traffic 5 intersection, it is. 6 COMMISSIONER MOSER: Right. Because there 7 are not many people live -- 8 MR. HASTINGS: There's not. 9 COMMISSIONER MOSER: -- not too many live 10 out -- 11 MR. HASTINGS: That's the nature of the 12 intersections in that entire region. 13 MS. HOFFER: Five day period for McDonald 14 Loop coming on to Stoneleigh was 276. 15 COMMISSIONER MOSER: Five days. 16 MS. HOFFER: Yes. 17 COMMISSIONER MOSER: So 50 a day. 50 a day. 18 MR. HASTINGS: Right. Versus two hundred. 19 COMMISSIONER MOSER: Yeah. So that's the 20 one. The yield sign or stop sign is for people on 21 McDonald Loop so there's roughly 50 vehicles a day 22 coming down McDonald Loop on to Stoneleigh, correct, 23 ballpark? 24 MR. HASTINGS: Yes, Sir. 25 COMMISSIONER LETZ: So your recommendation's 22 1 to leave it stop sign? 2 MR. HASTINGS: Yes, Sir. 3 COMMISSIONER MOSER: One other question, 4 that you went through a really nice evaluation, both of 5 you, criteria, is that -- do we have stop signs or yield 6 signs that could be stop signs every place else in the 7 County? 8 MR. HASTINGS: Yes. 9 COMMISSIONER MOSER: So we -- so there's no 10 other place in the County that would violate this 11 criteria? 12 MR. HASTINGS: No. We have other areas that 13 have yield signs that need to be changed to stop signs. 14 COMMISSIONER MOSER: So we going to change 15 those? 16 MR. HASTINGS: Today we're only dealing with 17 this intersection, but pursuant to what Commissioners' 18 Court from the direction we get today, you may see us 19 again. 20 COMMISSIONER MOSER: Okay. Because I think 21 consistency's important, okay, and if we're going to 22 be -- if we're going to have a stop sign here or keep it 23 here because the criteria, my comment is we need to do 24 that throughout the entire County. I think we'll have a 25 lot of -- a lot of people -- you know, I think when 23 1 somebody sees a yield sign somebody lives in an area and 2 they know some of the -- it's a nuisance, and I think 3 like Mr. Behrens said, you know, most people he's seen 4 them to violate that, they're going to do it, that's not 5 good. 6 JUDGE POLLARD: Well, they call those 7 California stops. 8 COMMISSIONER MOSER: Yeah. It's pause 9 rather than stop. 10 COMMISSIONER REEVES: So your recommendation 11 is no change. 12 MR. HASTINGS: From the liability 13 standpoint, yes, Sir. 14 COMMISSIONER REEVES: Mr. Behrens, if I 15 could ask you a question or two, please, Sir. 16 MR. BEHRENS: Yes, Sir. 17 COMMISSIONER REEVES: Did I understand 18 correctly during the public hearing that when you're in 19 your work vehicle it's a pretty good deterrent to stop; 20 otherwise, it's not so people aren't stopping there 21 anyway? 22 MR. BEHRENS: That is correct. And when 23 they do see me in my the state patrol car they see me at 24 the last minute, because they have a habit of running 25 that stop sign, and of course, they're either right on 24 1 the line or a little bit passed, so -- 2 JUDGE POLLARD: Put her on the nose. 3 MR. BEHRENS: If they're doing well, yes, 4 Sir. 5 COMMISSIONER REEVES: Well, I guess what I'm 6 getting at, is that they're yielding anyway and we 7 haven't had any significant wrecks even though it's a 8 stop sign, is that correct. 9 MR BEHRENS: That is correct. 10 COMMISSIONER REEVES: Commissioner, you've 11 got a big problem because you've got experts on both 12 sides, so -- 13 COMMISSIONER MOSER: Right, right. 14 COMMISSIONER REEVES: -- I'm sure you travel 15 Stoneleigh more than I do, so I'm going pardon the pun, 16 yield to your determination. 17 COMMISSIONER MOSER: Well, I think that it's 18 something that people that live in that area coming down 19 McDonald Loop are familiar with. They know there's that 20 major intersection there, I think it's certainly better, 21 okay, better's the enemy of good though. It's certainly 22 better if everybody were to stop, but it's as 23 Mr. Behrens said they don't stop because they do it, 24 there hasn't been any accidents there, so I don't know 25 if there's a motion on the table. 25 1 JUDGE POLLARD: No, there isn't, but I'll 2 entertain one. 3 COMMISSIONER MOSER: Okay. I'll make a 4 motion that we change the stop sign at McDonald Loop and 5 Stoneleigh to a yield sign, and pending an evaluation of 6 everything else we have in the County. 7 COMMISSIONER REEVES: Pending meaning we're 8 not going to do that? 9 COMMISSIONER MOSER: No. I'm saying make 10 it; then I should not say pending. I make a motion that 11 we change it, okay, and that I would also like us to 12 look at other places in the County where we have a 13 similar situation. 14 MRS. STEBBINS: That needs to be on another 15 agenda. 16 COMMISSIONER MOSER: Okay. I'll just make 17 the motion very simple. 18 JUDGE POLLARD: Not contingent on that. 19 COMMISSIONER MOSER: I'll make a motion very 20 simple that we change the stop sign at Mcdonald Loop 21 and Stoneleigh to a yield sign. 22 JUDGE POLLARD: Is there a second? I'll 23 second it, okay. All right, I just want to give you 24 guys a chance to vote. All right, it's been moved by 25 Commissioner Moser, seconded by Judge Pollard that the 26 1 yield sign -- the stop sign at the intersection of 2 McDonald Loop North and Stoneleigh Road be changed from 3 a stop sign to a yield sign. Is there any further 4 comment or discussion about that motion? There being 5 none, those in favor of the motion signify by raising 6 your right hands. Well, there's no sense in my voting 7 then. It fails three to one. All right, thank you, Mr. 8 Behrens, thanks for your time. Appreciate it. 9 Item 1.4 consider, discuss and take 10 appropriate action concerning advertising for sealed 11 competitive bids for County-wide reroofing and HVAC 12 replacement/repairs for the 2016 hail storm. 13 Mr. Hastings. 14 MR. HASTINGS: Thank you. Armko is 15 finishing up the construction plans. We've got a window 16 of opportunity at the jail to get certain HVAC items 17 done in the next few months. And so we'd like to 18 advertise the project as soon as possible. What we're 19 asking the Court to do is to authorize for an 20 advertisement to be placed in the paper starting this 21 Wednesday July 26th, and then also on August the 2nd to 22 advertise for the countywide reroofing project. This is 23 due to the 2016 hailstorm we had a year ago, this will 24 get various buildings reroofed, and HVAC systems 25 repaired or replaced. 27 1 COMMISSIONER MOSER: Question. I've seen a 2 lot of roofs that are -- that were significantly damaged 3 during that hail form. Others that had minor damage to 4 them, that's, you know, probably the insurance company's 5 going to pay for it. If judge and if the County 6 Engineer or someone judges that it's superficial or is 7 cosmetic, some of the damage that we have, I guess this 8 is a question will the insurance company pay us for the 9 replacement and it's our choice to replace or not? 10 Because this has got to be a big ticket item. 11 COMMISSIONER REEVES: The insurance company 12 has already -- 13 MRS. DOSS: Paid us. 14 COMMISSIONER REEVES: Made us one payment of 15 their estimate of damages to courthouse, juvenile 16 detention, a portion of the county jail, the skylights 17 at the indoor arena at the Event Center. What am I 18 missing, Mr. Hastings? 19 MRS. DOSS: And the Sheriff's annex. 20 MR. HASTINGS: The Sheriff's annex as well. 21 COMMISSIONER REEVES: And the Sheriff's 22 annex. They have paid us for that damage. If you'll 23 recall Texas Association of Counties, TAC, agreed to 24 compensate us for hiring a construction manager at risk. 25 They have now reviewed the roofs. There's some 28 1 air-conditioning damage at the jail on the outside 2 units, I believe some AC damage at the other facilities. 3 They have developed the specs, it's a -- how much -- 4 explain how many are in the bid, Charlie, in the specs. 5 MR. HASTINGS: I'll tell you what, there's 6 two items, task one and two. There's 74 tasks total, 7 and task one and two is the courthouse roof, to put the 8 roof back to courthouse like kind. Task three and four 9 would be code upgrades. Those are required code 10 upgrades by City Code. Task number five would be a 11 owner betterment, that's just for some ladders. If that 12 task comes back, and we say we can't afford that, and 13 our insurance isn't going to pay for it then we scrap 14 that one, that's the only owner betterment in the whole 15 project. So the first five tasks have to do with 16 courthouse. Task six through seven is the juvenile 17 probation facility like kind on the roof. Task eight 18 through nine is code upgrades for the same. 19 Task ten is also at the juvenile probation 20 facility like kind roof. Task 11 is at the Sheriff's 21 office, okay, roof like kind. And then there's code 22 upgrades task 12. Task 13 is the AG barn roof like 23 kind. That's the skylight that are out there on the 24 indoor arena. Task 14 through 33 is the courthouse, 25 it's air-conditioning, all related. We've got a lot of 29 1 hail damage to the units that are up on the roof. Task 2 34 through 57 is at the Sheriff's office and annex as 3 well, it's the air-conditioning system, it's all like 4 kind over at the jail. Task 58 through 62, same thing, 5 air-conditioning units at the annex, and then 63 through 6 74 -- task 63 through 74 is the juvenile probation 7 facility. It's the HVAC, the air-conditioning and like 8 kind. 9 Out of all 74 tasks again, the only one that 10 would be an owner embetterment, an owner betterment is 11 some ladders. If you go up to the top of this roof and 12 you want to go to that roof you've got to go up and down 13 some ladders, and we just have some free standing 14 ladders out there. It would be better to have some 15 ladders that are attached to the building. 16 COMMISSIONER MOSER: My question was not 17 pertaining to owner betterment but -- 18 COMMISSIONER REEVES: Well, that many -- I 19 feel that if we do not fix the roof then we don't have 20 insurance on that damage any longer, do we, if there's 21 subsequent damage? 22 MRS. LANTZ: That was part of it, yes. We 23 just can't keep the money and not repair it. 24 JUDGE POLLARD: If there's more damage later 25 on they'll deduct this from us. 30 1 COMMISSIONER MOSER: You'll have an option. 2 So yeah, my fundamental question is how much was the 3 insurance? 4 MRS. DOSS: We've been paid about five 5 hundred and fifty thousand. 6 COMMISSIONER MOSER: Five hundred and fifty 7 thousand. So my question is really simple. Would we 8 rather have the money, or would we rather have the fix? 9 And I guess what you're saying is we really don't have 10 an option on it, okay. You answered my question. Thank 11 you. 12 COMMISSIONER REEVES: So go over your 13 timeline again, you want us to advertise for sealed 14 bids. 15 MR. HASTINGS: July 26th. 16 COMMISSIONER REEVES: July 26th -- 17 MR. HASTINGS: And August the 2nd. 18 COMMISSIONER REEVES: -- August 2nd, bids 19 would be due. 20 MR. HASTINGS: We have a pre-bid conference 21 on August the 8th, and we have the bid opening on August 22 the 14th, that's a Commissioners' Court meeting, the 23 bids would be due that morning at 8:30, and we would 24 open them at probably 9:30. And that would give us the 25 ability to review bids, and because we're in a time 31 1 crunch with the jail, potentially a week later, you 2 could call a special Commissioners' Court meeting, or if 3 we get a whole bunch of bids we just go ahead and wait 4 until August 28th, regular scheduled Commissioners' 5 Court to review and make sure we have the right 6 coontractor at the right price. 7 COMMISSIONER REEVES: And you as you've 8 said, there is some time constraints with the jail 9 improvements, and you've been in contact with -- 10 MR. HASTINGS: Huser. 11 COMMISSIONER REEVES: -- with Huser 12 Construction to insure that these time frames are in the 13 best interest? 14 MR. HASTINGS: Yes. That's what we're 15 attempting to do by advertising now rather than waiting 16 until later. 17 COMMISSIONER REEVES: But you haven't to 18 contact him, you've contacted him? 19 MR. HASTINGS: Oh, I've been in contact with 20 Huser, yes. 21 SHERIFF HIERHOLZER: And my only question 22 would be is would it be better to separate out the jail, 23 because of all the current air-conditioning in the 24 remodel and the expansion current air-conditioning work? 25 I know we had talked about that at one time. Because 32 1 you're going to have two or three different air 2 conditioning companies working on the air conditioning 3 is what -- if you don't separate it out. 4 COMMISSIONER REEVES: Now, am I 5 understanding correctly, Charlie, that all those tasks 6 we can accept the bid on task one and not accept it on 7 task two? 8 MR. HASTINGS: Yes, Sir we have that 9 ability. 10 COMMISSIONER REEVES: Each one. So I think 11 if it would not hurt us to go ahead and take the bids, 12 Sheriff, review them, then make a decision after we see 13 what the bids are. 14 SHERIFF HIERHOLZER: That's okay. 15 COMMISSIONER REEVES: If that's the way -- 16 we don't have to take the bid -- 17 MR. HASTINGS: We have that ability. 18 COMMISSIONER REEVES: -- we have the right 19 to reject -- 20 MR. HASTINGS: Yes, Sir. 21 COMMISSIONER REEVES: -- any and all of the 22 tasks. 23 MR. HASTINGS: That's right. 24 COMMISSIONER REEVES: Have you looked over 25 the bid? 33 1 MRS. STEBBINS: Yes, Sir. 2 COMMISSIONER REEVES: Does it meet your 3 approval? 4 MRS. STEBBINS: Yes, Sir. 5 COMMISSIONER REEVES: I make a motion to 6 authorize the advertising for sealed competitive bids 7 for the countywide reroofing and HVAC 8 replacement/repairs from the 2016 hailstorm. 9 COMMISSIONER LETZ: Second. 10 JUDGE POLLARD: Been moved by Commissioner 11 Reeves, second by Commissioner Letz, in accordance with 12 item 1.4 of the agenda to approve advertising for sealed 13 competitive bids for the countywide reroofing and HVAC 14 replacement repairs from the 2016 hailstorm. Is there 15 any further discussion or comment? There being none, 16 those in favor signify by raising their right hand. 17 It's four zero, unanimous. Thank you. 18 1.5 consider, discuss and take appropriate 19 action concerning authorizing the County Judge to 20 execute a contract with CEC for construction inspection 21 services for the Center Point/East Kerr County project, 22 Texas Water Development Board project number 10366, 23 statement of qualifications opened on April 24th, '17. 24 This is a project located in Precincts 2 and 3 of Kerr 25 County. Mr. Hastings. 34 1 MR. HASTINGS: Thank you very much. This 2 project we have a preconstruction meeting on this 3 project next Monday on July 31st. What we'd like to do 4 today is authorize the County Judge to execute a 5 contract with CEC Engineering Company to oversee the 6 inspection and services for the Center Point/East Kerr 7 County project, this is Texas Water Development Board 8 project 10366. The statement of qualifications were 9 opened from this firm back on April 24th. The onsite 10 inspection services to be provided would be two to three 11 days per week as the budget allows for the installation 12 of sanitary sewer gravity horse mains, service laterals 13 and associated pertinences, CEC non schedule inspection 14 days, plant upgrades, lift stations, suspended steel 15 sanitary sewer main per installation and in-property 16 work will be inspected by others. 17 We've worked out a few concepts with WCID as 18 far as inspection goes as far as their wastewater 19 treatment plant, and the lift stations, and myself and 20 my staff will also be involved inspections, so between 21 the three entities WCID #1, Kerr County Engineering 22 Department and CEC and their inspection services, we 23 feel we've got everything covered and we've got it well 24 within the budget. 25 COMMISSIONER MOSER: I want to comment on 35 1 that. Charlie has done a fantastic job working with 2 WCID, with CEC and all of other entities involved in 3 this project in trying to have an inspection service 4 that represents the County on this, because we have 5 another contractor that's actually doing the work. We 6 have a system's engineering organization, so I would 7 make a motion that we approve and authorize the Judge to 8 sign the contract with CEC for the inspection services 9 of Center Point/East Kerr County Wastewater Project, 10 Water Development Board project 10366. 11 COMMISSIONER LETZ: Second, and question, or 12 multiple questions maybe. 13 Charlie, and a lot of these things came 14 through at the very end, and I'm looking at it sideways, 15 there's a spread sheet that we got late last week or I 16 got it over the weekend, and under it pipeline 17 construction, and this is where the bulk of the funds 18 are. It's a 228,000. And it says right underneath that 19 resident inspection. Does that mean resident -- what 20 does resident mean? I mean that term resident mean, 21 it's not residential. Is it -- 22 MR. HASTINGS: This is Ruben with CEC and 23 I'll let Ruben -- 24 MR. GUERRERO: Thank you, Charlie. Ruben 25 Guerrero with CEC to explain to the Commissioners of 36 1 this Court. Good morning. I want to explain resident 2 inspector. It just means that's the inspector assigned 3 to the -- it's different levels of inspector. The 4 senior resident inspection, resident inspector, and he's 5 going to be the representative at the job site. He'll 6 be present watching the construction taking place, 7 taking notes, creating a daily inspection diary that 8 documenting the installation of the product and the 9 quality of the product. 10 COMMISSIONER MOSER: These are the 11 day-to-day inspector. 12 MR. GUERRERO: Correct. 13 COMMISSIONER LETZ: And then the other part 14 of that, the inspection of extra efforts, I guess lists 15 inspection of sanitary sewer laterals and private 16 property, so basically this contract is only for the 17 inspection of the pipelines and the connections on the 18 private property? 19 MR. GUERRERO: That is correct. 20 COMMISSIONER LETZ: Is the -- Charlie, I 21 recall seeing a scope of services that was an attachment 22 to the contract that I couldn't find this morning when I 23 was printing off some things. Isn't there -- there is a 24 more detailed than this scope of service, or is this it? 25 MR. HASTINGS: The one that we've got as 37 1 of -- Friday afternoon that was attachment A. 2 COMMISSIONER LETZ: And that's what I don't 3 have a copy of, I can't find attachment A, and when I 4 was turning things off it didn't come through so I'm not 5 sure. All I have is the contract. 6 COMMISSIONER MOSER: That's just the matrix 7 without all the things that are going to be -- 8 MR. HASTINGS: No. I've got it right here. 9 JUDGE POLLARD: Show it to him. 10 COMMISSIONER MOSER: While he's looking at 11 that, Charlie looked at this thing in full scope and 12 determined and coordinated with WCID that they would do 13 the inspections on the facility in Comfort. Charlie and 14 Bobby will do the inspections on the lift stations, 15 which I believe there are 12 -- 16 MR. HASTINGS: Yes. 17 COMMISSIONER MOSER: -- is that correct? 18 MR. HASTINGS: Yes. 19 COMMISSIONER MOSER: So trying to cut down 20 per se within the budget of this, it was again like 21 Charlie did an outstanding job of trying to figure out 22 how to make sure we got the necessary inspection, but 23 still to do it within the budget, and CEC certainly has 24 a lot of capability to do all of this, but it's probably 25 what we've have to do to get it. 38 1 JUDGE POLLARD: Sounds like a lot of 2 inspections and a lot of inspectors, no wonder it costs 3 so much. 4 COMMISSIONER LETZ: The County Attorney has 5 reviewed the contract? 6 MRS. STEBBINS: I have. 7 JUDGE POLLARD: She indicated that. You 8 want to see it, Tom? 9 COMMISSIONER MOSER: Yeah. 10 COMMISSIONER LETZ: Charlie, we were going 11 to have a meeting previously that we canceled, it's a 12 preconstruction meeting. Is it that meeting that you 13 intend or think or we would go through, I guess, a more 14 detailed as to who's exactly doing what as there are 15 multiple people so everyone knows everyone else's job 16 responsibility? 17 MR. HASTINGS: Yes. A week from today. 18 COMMISSIONER LETZ: On the 31st is what you 19 plan to have everyone to go over that? 20 MR. HASTINGS: Yes, Sir. 21 COMMISSIONER LETZ: And it's been based on 22 the matrix that we've been working on? 23 MR. HASTINGS: That's correct. 24 JUDGE POLLARD: Any further questions? All 25 right, the motion on the floor made by Commissioner 39 1 Moser, seconded by Commissioner Letz is to authorize the 2 County Judge to execute a contract with CEC for 3 construction inspection services for the Center 4 Point/East Kerr County wastewater project, Texas Water 5 Development Board project number 10366. And just as 6 another statement of the qualifications were opened on 7 April 24th, 2017. Is there any further comment on that 8 motion? 9 COMMISSIONER LETZ: I have one more 10 question. Charlie, the amount of this not to exceed 11 contract 350,000 is within the line item in our grants 12 and projects? 13 MR. HASTINGS: Yes, it is. 14 COMMISSIONER LETZ: Okay, I just wanted you 15 to say yes. 16 MR. HASTINGS: Yes. Yes, it is. 17 JUDGE POLLARD: Okay. If there's no further 18 comment or questions, those in favor of the motion 19 signify by raising their right hands. It's four zero, 20 unanimous. 21 Item 1.6 consider, discuss and take 22 appropriate action for the Commissioners' Court approval 23 to fill an open Road Maintenance Technician Position in 24 the Road and Bridge Department. Kelly Hoffer. 25 MR. HOFFER: The Road and Bridge Department 40 1 has an open road maintenance technician position. We 2 had an employee give his notice on Monday, July 10th. 3 2017, and his last day was this past Friday July 21st, 4 2017. I need this position. It is fully budgeted 5 position. So at this time I ask the Court -- 6 JUDGE POLLARD: And you're short handed 7 right now, you need this one? 8 MS. HOFFER: Yes, Sir. 9 COMMISSIONER LETZ: Move for approval. 10 COMMISSIONER REEVES: Second. 11 JUDGE POLLARD: Been moved by Commissioner 12 Letz, seconded by Commissioner Reeves to approve the 13 filling of an open Road Maintenance Technician position 14 in the Road and Bridge Department. Any further comment 15 or questions? There being none, those in favor signify 16 by raising your right hands. It's four zero, unanimous. 17 MS. HOFFER: Thank you. 18 JUDGE POLLARD: Thank you. Item 1.7 19 consider, discuss and take appropriate action concerning 20 authorizing the County Judge to execute a contract with 21 GrantWorks for administrative services for the Center 22 Point/East Kerr County wastewater project, Texas Water 23 Development Board project number 10366, just as as note, 24 the statement of qualifications were opened on April 25 24th, 2017. Charlie Hastings. 41 1 MR. HASTINGS: Thank you very much. We 2 opened the qualifications and proposals on this, this 3 statement of proposals on April 24th, 2017, and have 4 have reviewed, and we had a committee put together and 5 our recommendations to the Court authorize the County 6 Judge to execute a contract with GrantWorks for 7 administrative services for the Center Point/East Kerr 8 County wastewater project, and this is Texas Water 9 Development Board project number 10366. Again, their 10 statement -- well, this proposal was opened on April 11 24th, 2017. It's Precincts 2 and 3. 12 JUDGE POLLARD: Does the County Attorney 13 approve this contract? 14 MRS. STEBBINS: Yes, Sir. 15 COMMISSIONER MOSER: That's what I was going 16 to ask. Second question and it's within the budget for 17 that line item? 18 MR. HASTINGS: It is. 19 COMMISSIONER LETZ: Second. 20 JUDGE POLLARD: Been moved by Commissioner 21 Moser, seconded by Commissioner Letz to authorize the 22 County Judge to execute a contract with GrantWorks for 23 administrative services for the Center Point/East Kerr 24 County wastewater project, Texas Water Development Board 25 project number 10366. And let the record reflect the 42 1 County Attorney has indicated approval. She's examined 2 the proposed contract and has approved it from her 3 standpoint. Is there any further discussion? 4 COMMISSIONER LETZ: I'll make a comment 5 that, you know, the importance of this is largely the 6 person's benefits, I think the motion is going to be 7 with the Auditor's office. There's a lot of reporting 8 under these grants. Davis Bacon wage rate forms and 9 things like that, and also the disadvantaged business 10 enterprise funds. Those require a lot of paperwork, and 11 they probably would not be possible without additional 12 staff at the Auditor's office to accomplish those tasks. 13 JUDGE POLLARD: Well and they're very 14 familiar with all the forms and all those agencies. 15 COMMISSIONER LETZ: Critical work, critical 16 services. 17 COMMISSIONER MOSER: I will let go of what 18 Commissioner Letz said, because Kerrville South was very 19 small, a 500 thousand dollar project the last phase, 20 GrantWorks did a ton of work, because it's multiple 21 agencies, Davis Bacon Act, and so this is Kerrville 22 South on steroids for this, so it's huge. 23 COMMISSIONER LETZ: There will still be a -- 24 overall comment on this and the other as a whole 25 project. There's a lot of coordination between the 43 1 Auditor's office, the Road & Bridge staff, Kelly, 2 engineering staff, Charlie, contractor, Tetra Tech, CEC, 3 there's a lot of people that are involved with this, and 4 and we're very confident that GrantWorks involved on the 5 kind of helping on the administrative side, they are 6 familiar with these type of projects and will be a big 7 asset to us. 8 COMMISSIONER MOSER: Not to belabor it, but 9 there's a timeline, too, if you don't meet the 10 milestone, we're liable to pay for the whole thing. So 11 as opposed to the grant paying for it, so critical. 12 JUDGE POLLARD: Which would be disastrous 13 for us, it would be a tax rate in our County. 14 COMMISSIONER MOSER: We almost had to pay 15 the 500 thousand dollars in Kerrville South. We got 16 within a day or two, so not good. 17 JUDGE POLLARD: Okay. If there are no 18 further discussion -- let's see, is there a motion? 19 COMMISSIONER MOSER: Yeah. 20 JUDGE POLLARD: I think you moved it and you 21 seconded it -- 22 COMMISSIONER LETZ: Yeah. 23 JUDGE POLLARD: -- Mr. Letz. All right, 24 those in favor of the motion signify by raising their 25 right hands. It's four zero, unanimous. 44 1 COMMISSIONER REEVES: Judge, you got 1.12 2 and 1.15 that are passed time. 3 JUDGE POLLARD: All right, let's go to 1.12 4 presentation of the Texas Historical Commission's 5 distinguished service award to the Kerr County 6 Historical Commission. Commissioner Belew, you have the 7 floor. 8 COMMISSIONER BELEW: Oh, yeah. And I don't 9 have the thing, I left it in my office. 10 COMMISSIONER MOSER: Julie probably has it. 11 COMMISSIONER BELEW: It's my desk, Jody. I 12 looked at it and thought I don't need that today. 13 COMMISSIONER MOSER: He did that so we could 14 have a break. 15 (Off the record.) 16 MR. BELEW: So this is the Texas Historical 17 Commission presenting the 2016 distinguished service 18 award to our Kerr County Historical Commission in 19 recognition of its active and well-balanced preservation 20 program. Julie Leonard. 21 JUDGE POLLARD: And being accepted by Julie 22 Leonard. 23 COMMISSIONER BELEW: Yeah. We gotta take a 24 picture. 25 MRS. LEONARD: Good morning. I wanted to 45 1 thank the Commissioners for your continued support of 2 the Commission. Before we do all these festivities I 3 would like to invite you to the Doyle School historical 4 marker ceremony this Saturday morning at 10 a.m. It'll 5 be at -- I think the correct address is like 110 6 Barnett, West Barnett. The Doyle School was established 7 in 1909, they had no electricity, they had no water for, 8 I think, 11 years. And they had -- they raised 35 9 dollars to purchase some buildings from the school that 10 served the white students. And let me get my glasses. 11 And then it was moved to two blocks owned by Anna W. 12 Doyle, and she was the head teacher for nearly two 13 decades. It had, in 1940, 75 students, B. T. Wilson was 14 revered by students and decided the school should be 15 named after Anna W. Doyle. 16 In 1964 the school integrated and is now a 17 community center. This Saturday they will have the 18 Doyle School alumni, so that'll be a big event. So 19 hopefully you can find some time to show up at 10 a.m. 20 and celebrate this great historical marker for a very 21 important part of our community. 22 MR. BELEW: Yes, it is. 23 (Photographs taken.) 24 MRS. LEONARD: And this award really is for 25 my Commission. 46 1 COMMISSIONER BELEW: She's still talking, go 2 ahead, take a picture. 3 MRS. LEONARD: I'm still talking. 4 COMMISSIONER BELEW: I knew it was going to 5 be awhile. 6 MRS. LEONARD: Anyway, I have several people 7 here. Mary Lee Stewart who is our secretary, and Irene 8 is here, she's part of the commission, and JoAnn Redden, 9 and our treasurer Wilma Counsel(phonetic) -- 10 MS. TEAGUE: Teague. 11 MRS. LEONARD: Excuse me, she used to be 12 Counsel. But anyway, thank you for my people that are 13 part of the Commission, and thank y'all again. 14 COMMISSIONER MOSER: How many awards are 15 presented in the State like this? 16 MS. LEONARD: This is my 9th year, but there 17 have been some more before me. 18 COMMISSIONER MOSER: Okay. 19 JUDGE POLLARD: Y'all have done a great job. 20 Let's have a big hand for them. 21 (Applause.) 22 JUDGE POLLARD: All right, item 1.15 23 consider, discuss and take appropriate action on 24 approval of a Resolution of the Kerr County Judge to 25 execute a certificate of approval concerning the 47 1 issuance of revenue bonds designated as "City of Marion, 2 Texas Higher Education Facilities Corporation higher 3 education revenue bonds (Schreiner University Project) 4 series 2017" by the City of Marion, Texas Higher 5 Education Facilities Corporation in satisfaction of the 6 requirements contained in Section 147(f) of the Internal 7 Revenue Code of 1986, as amended. Wow. Clay Binford. 8 I'm actually Lauren Ferrero, I work in Clay 9 Binford's office in Norton Rose Fulbright in San 10 Antonio. And I know this is quite the caption, but what 11 we're here today to do is to have the Commissioners' 12 Court authorize a Resolution for Judge Pollard to -- 13 after a public hearing, execute an approval certificate 14 saying that we have complied with the Federal Tax Code 15 relating to the public hearing. Our firm has done a 16 number of these transactions on behalf of Schreiner 17 University in the past. Schreiner University is a 18 private University is unable to directly take advantage 19 of the tax exempt market, and the way they issue bonds 20 is through a conduit, so here a new corporation is 21 created with the City of Marion and they issue bonds on 22 behalf of the University, and there are a couple 23 requirements in order to do that. One is to have a 24 public hearing both in the County where the property is 25 located, so here in Kerr County, and the second is to 48 1 have a public hearing where the actual conduit issuer is 2 located and that's in the City of Marion. So all you're 3 doing today is giving the Judge approval to sign an 4 approval certificate in the future. 5 COMMISSIONER MOSER: And to approve the 6 Resolution, correct? 7 MS. FERRERO: Yes, you will be approving the 8 Resolution and that's the evidence of the approval. 9 COMMISSIONER MOSER: And this has been done 10 in past years? 11 MS. FERRERO: This has been done, to my 12 knowledge, three or four times since 2010 at least. 13 COMMISSIONER MOSER: Move for approval to 14 authorize the Judge to sign or pass the Resolution, and 15 I'm not going to read the Resolution in the record. 16 It's here for -- 17 JUDGE POLLARD: I'm going to have to read it 18 again. Is there a second? 19 COMMISSIONER REEVES: I'll second. 20 JUDGE POLLARD: Okay. Before we go, I have 21 a question. 22 MS. FERRERO: Sure. 23 JUDGE POLLARD: What you indicated was that 24 we have to hold a public hearing on this. 25 MS. FERRERO: Correct. 49 1 JUDGE POLLARD: I don't see that wording in 2 this, in this item -- 3 MS. FERRERO: The notice -- 4 JUDGE POLLARD: -- in the agenda 1.15. 5 MS. FERRERO: The notice for the public 6 hearing has to go out in the paper. 7 COMMISSIONER REEVES: And will the public 8 hearing be held here -- 9 MS. FERRERO: That's correct. 10 COMMISSIONER REEVES: -- at a future date. 11 MS. FERRERO: Right. So here what you're 12 doing is giving the authorization to sign the approval 13 certificate once the public hearing has been called and 14 held. 15 JUDGE POLLARD: So the public hearing to be 16 held, not after. 17 MS. FERRERO: Correct, that's right. And 18 the Resolution reflects that language. 19 COMMISSIONER MOSER: And we'll pass the 20 resolution after the public hearing? 21 MS. FERRERO: No. You will have Judge sign 22 the approval certificate after the public hearing. 23 COMMISSIONER LETZ: Our motion is to 24 authorize the Judge to sign the authorization after the 25 public hearing. 50 1 JUDGE POLLARD: Do you second? 2 COMMISSIONER MOSER: All right, I move. 3 JUDGE POLLARD: Commissioner Moser moved, 4 and Commissioner Letz -- no. Commissioner Reeves 5 seconded the motion concerning item 1.15, and that is to 6 approve action -- approval of a Resolution of the 7 Commissioners' Court of Kerr County, Texas authorizing 8 the Kerr County Judge to execute a certificate of 9 approval concerning the issuance of revenue bonds 10 designated as "City of Marion, Texas Higher Education 11 Facilities Corporation higher education revenue bonds 12 (Schreiner University Project) series 2017" by the City 13 of Marion, Texas Higher Education Facilities Corporation 14 in satisfaction of the requirements contained in Section 15 147(f) of the Internal Revenue Code of 1986, as amended. 16 Is there any further comment or discussion? 17 COMMISSIONER BELEW: I have a question for 18 the County Attorney? Does this oblige us to do anything 19 illegally? 20 MRS. STEBBINS: No, Sir. They just -- in 21 order to be able to do this, they are required to get 22 the jurisdictions approval and to have this signed. 23 JUDGE POLLARD: Because they're located in 24 our jurisdiction. 25 MRS. STEBBINS: Yes, Sir. 51 1 COMMISSIONER BELEW: Just wanted to make 2 sure. 3 JUDGE POLLARD: Anything else? There being 4 no further discussion or comment, those in favor of the 5 motion signify by raising your right hands. It's four 6 zero, unanimous. Thank you very much. 7 COMMISSIONER REEVES: Lauren, please give me 8 regards to Clay. I haven't seen him in awhile, but 9 please give my regards. 10 MS. FERRERO: I will. 11 COMMISSIONER REEVES: Thank you. 12 JUDGE POLLARD: All right, let's go to item 13 1.16 presentation and recognition of the 2017 First 14 Tee/4-H golf challenge team. Report on recent 15 activities. Mr. Davis. 16 MR. DAVIS: Good morning, Your Honor, 17 Commissioners. 18 JUDGE POLLARD: Got here just in time. 19 MR. DAVIS: That's right. Not a day late 20 and a dollar short. I have with me Carla Schuster who 21 is our special youth coordinator. She has a couple of 22 our youth with her, and she's going to tell you about 23 last Monday's activities. When I was here with you all 24 she was out having fun and doing something very positive 25 for the community, for our kids and our region of the 52 1 State. So I introduce Carla Schuster. 2 MRS. SCHUSTER: Good morning. 3 JUDGE POLLARD: Good morning, Carla. 4 MRS. SCHUSTER: How are y'all? 5 JUDGE POLLARD: Great. 6 MRS. SCHUSTER: Last Monday we hosted the 7 State 4-H golf tournament at River Hills. We have done 8 this -- this has been an annual event for us, and we 9 have done this, and this -- our part of our Kerr County 10 team. We placed third this year. I'm missing one 11 person, she's on her way, they were out of town this 12 weekend so she's on her way back. But I wanted y'all to 13 get to meet them. We had this was a real great event 14 this year. We had Travis County, Bexar County, 15 Guadalupe County, and Kerr County that were all 16 represented. We had several teams that were all 17 participating in this. They played a three-person 18 scramble, that was the first part of it, they played 9 19 holes as a team, and then the second part of it is that 20 4-H is educational so I did a test. This test was about 21 55 questions, and there were calculations that they had 22 to do, figuring out how much fertilizer to put on -- I 23 mean I got really in depth on this. And then there were 24 golf ethics, nutrition information. And I'm really 25 proud of our team, our team only missed six questions 53 1 off that test. Everybody else was not quite where we 2 were, so they did really good. But I wanted to 3 introduce them to you. This is Ethan Reeh. 4 MR. REEH: Hi. 5 MRS. SCHUSTER: And this is Brandon Vasquez, 6 and our other team member is Andrea Ramirez, so we had a 7 co-ed team, and I wanted them to get an opportunity of 8 them to meet you so I can tell you how proud I am of 9 these young kids. So they represented Kerr County very 10 well. 11 COMMISSIONER MOSER: How was the team 12 chosen? 13 MRS. SCHUSTER: Who wanted to participate in 14 the golf and just who showed the most interest in it. 15 COMMISSIONER MOSER: Okay. So what'd you 16 shoot? 17 MRS. SCHUSTER: As a combined team their 18 golf score was 55. 19 COMMISSIONER MOSER: Oh, my goodness. 20 Fantastic. 21 MRS. SCHUSTER: Yeah. They did -- I think 22 we had one hole that we really had just a little bit of 23 trouble with. But other than that they pretty much shot 24 par, or one over. 25 COMMISSIONER MOSER: Probably number 11. 54 1 MRS. SCHUSTER: He said number 3, but they 2 switched the way they did the golf course this year. 3 The front nine was the back nine and they rotated it, so 4 that may very well have been that one. 5 JUDGE POLLARD: Maybe we have another Jordan 6 Spieth in the works. By the way he just one the British 7 Open. A good University of Texas. 8 COMMISSIONER BELEW: And fellas, if you ever 9 have any fertilizer questions in the future this is the 10 place to bring them. For the record. 11 JUDGE POLLARD: He's the number one expert 12 right down here. 13 COMMISSIONER REEVES: Good hard work paid 14 off. 15 MRS. SCHUSTER: They did a really good job, 16 and I was very, very proud them. And I wanted to give 17 them this opportunity and y'all the opportunity to meet 18 them. 19 JUDGE POLLARD: Let's give them a big hand. 20 (Applause.) 21 JUDGE POLLARD: All right, that's all of the 22 timed ones that we have. We'll have a ten-minute break 23 now. 24 (Break.) 25 JUDGE POLLARD: Okay, it's been ten minutes. 55 1 Let's us get back into session. We're back in open 2 session. The next item on the agenda is to be item 1.8, 3 is that correct? 4 COMMISSIONER REEVES: Yes. 5 JUDGE POLLARD: 1.8 consider, discuss and 6 take appropriate action for the Commissioners' Court to 7 approve the contract with Foxworth-Galbraith Company to 8 replace one metal double door at the Kerr County Road 9 and Bridge office, and have the County Judge sign same. 10 And figure out who's going to do it. 11 MR. BOLLIER: Good morning. How y'all? I'm 12 sorry I wasn't here last meeting. The door over at Road 13 and Bridge it's more like a specialized item, there's a 14 lot of different things that you have to do here, and 15 I'm not -- I'm not saying I can't do it, but I would 16 much rather have someone else do it because I'm not sure 17 that I can have it out and ready to go in 8 hours, and 18 that is a security issue, security problem over at Road 19 and Bridge, and there's a lot more to it than just 20 taking a few screws out. I have here -- and I have got 21 Guy Bason here with me too, so Guy can answer them. 22 You're going to have to knock the frame out 23 of course, and then you're going to have to cut frame 24 out of the hole, and the attachment point where the 25 frame is attached inside, we don't know where that is on 56 1 a metal building. And the main problem is that the 2 frame wraps around the inside and outside. In other 3 words it's outside and wraps around inside. Do you 4 understand where I'm going with it? 5 JUDGE POLLARD: Does it take special tools, 6 special knowledge? 7 MR. BOLLIER: You've got to -- you know 8 you're going to have to have some reinforcement there 9 because the metal building up here, it could come down 10 upon you. And there are some -- there's going to be 11 some required welding in the process, and Guy tells me 12 that he can have it done in an 8-hour period, and that's 13 the way I would recommend the Court go. That a way 14 we're in and out of their, we have no problems with 15 security issues or nothing. And if there's any 16 questions, like I said I have Guy here to answer any 17 questions. 18 JUDGE POLLARD: Who has been patiently 19 somewhat un patiently waiting. I think he feels like 20 we've been going into a lot of stuff before we got to 21 his. I know we have a timed one, I appreciate you being 22 here. Do you have any comments you'd like to make? Do 23 you think you guys could do it better and more 24 efficiently? 25 MR. BASON: Yes, Sir. On this particular 57 1 door unit, and a lot of metal doors in metal buildings, 2 this is a wrap around frame door. And we're actually 3 going to have to cut that out and re weld it back 4 because it's a wrap around. On a lot of metal door 5 units they'll slide in between cinder block walls. This 6 is not that case, and it's going to take a skill set 7 that -- and time, and I think Tim's big issue was the 8 security for the Road and Bridge. We can get it done 9 whereas someone who doesn't do it very often is going to 10 have a more difficult time to get this thing 11 accomplished. 12 JUDGE POLLARD: Like me trying to do a lot 13 of stuff that I don't do all the time. 14 MR. BASON: And this also includes a 15 turnkey, this is all brand new hardware, threshold, 16 weather stripping, an absolute complete turnkey job, 17 painted, the whole works. 18 JUDGE POLLARD: All right. Any further 19 questions by the Commissioners? 20 COMMISSIONER BELEW: Yeah. Guy, will it 21 hurt any -- will you have to replace any of the interior 22 or exterior wall? 23 MR. BASON: We shouldn't, Commissioner, but 24 that wraps around that interior sheetrock, and we 25 "should" when we -- because we're going to cut that door 58 1 out, we should be able to save all that sheetrock in 2 there. There's always a possibility, we don't know what 3 they did when they originally installed the door. 4 JUDGE POLLARD: Well, there's always when 5 you get in there you may find something that you didn't 6 expect. 7 MR. BASON: Yes, Sir it could happen, but it 8 would be minor stuff. 9 COMMISSIONER LETZ: Just a general comment. 10 It was one of the things that I wanted us to come back 11 last time, and the reason -- part of the reason or 12 reason was that after I talk to Tim and Kelly later -- 13 they were working together on this, and Kelly happened 14 to be here and Tim was out of town. That's why that all 15 took place, so that's all, you know, that was the way it 16 works most efficiently. And I think in this situation, 17 I think I fully support going with -- 18 MR. BOLLIER: And I believe Kelly was going 19 to help us with the door, is that right? 20 MS. HOFFER: It comes out of the Road and 21 Bridge. 22 MR. BOLLIER: It's going to come out of the 23 Road and Bridge Department, and that's another reason, 24 so -- 25 JUDGE POLLARD: Is there any further 59 1 discussion, question or comment? 2 COMMISSIONER LETZ: This is more to Brenda. 3 You know, to me maintenance is maintenance and it needs 4 to be accounted for as maintenance. You know, I don't 5 know what fund they were going to take it out of, as 6 long as it is tracked appropriately as a maintenance. 7 To me it's a major repair and needs to come out of funds 8 in there, and if we transfer funds in there that's fine. 9 MRS. DOSS: So it should come out of the 10 maintenance fund? 11 COMMISSIONER LETZ: Well, to me, I mean why 12 would Road and Bridge be treated differently than any 13 other department. 14 MS. HOFFER: We have a line item that is 15 entitled maintenance facility, so -- 16 COMMISSIONER LETZ: Maintenance facility out 17 there. 18 MS. HOFFER: Uh-huh. 19 COMMISSIONER LETZ: Okay. 20 JUDGE POLLARD: That's the way it is. 21 MR. BOLLIER: Do we need to make any -- can 22 we do that, Brenda? 23 MRS. DOSS: If you want. 24 COMMISSIONER REEVES: It's a line item. We 25 may want to look at it down the road. 60 1 COMMISSIONER LETZ: Down the road, yeah. 2 COMMISSIONER REEVES: And I'm assuming 3 County Attorney reviewed this? 4 MRS. STEBBINS: I created it yes, Sir. 5 COMMISSIONER REEVES: You created it, but 6 did you review it? 7 MRS. STEBBINS: Yes, Sir I did to that. 8 COMMISSIONER BELEW: She approvals it, 9 but -- 10 COMMISSIONER LETZ: I make a motion to 11 approve the agenda item. 12 COMMISSIONER REEVES: Second. 13 JUDGE POLLARD: All right. It's been moved 14 by Commissioner Letz, seconded by Commissioner Reeves to 15 approve item 1.8 consider, discuss and take appropriate 16 action for the Commissioners' Court to approve contract 17 with Foxworth-Galbraith Company to replace one metal 18 double door at the Kerr County Road and Bridge office 19 and have the County Judge sign same, and you've looked 20 at the contract, Heather? 21 MRS. STEBBINS: Yes, Sir. 22 JUDGE POLLARD: Is there any further 23 questions or comments? Those in favor signify by 24 raising your right hands. It passes four zero. Thank 25 you very much, and I'm sorry we kept you down here that 61 1 long. 2 MR. BASON: Not a problem, Sir. I have 3 nothing else to do. 4 JUDGE POLLARD: Item 1.9 consider, discuss 5 and take appropriate action on A601 TxCDBG aquisition 6 report form, Texas Department of Agriculture for the 7 Texas Community Development Block Grant Project 7215045. 8 This is in Precincts 2 and 3, and to authorize the 9 County Judge to sign same. Katie Falgoust. 10 MS. FALGOUST: Good morning. 11 JUDGE POLLARD: How are you today? 12 MS. FALGOUST: Good. 13 JUDGE POLLARD: And you've been very 14 patiently waiting for us. 15 MS. FALGOUST: That's totally fine. So as 16 part of the East Kerr County project the County has the 17 community development background for the residential 18 action. Since the overall project included acquisition, 19 TDA requires that 8601 report of all the acquisitions. 20 That was part of the project. So this is part one of 21 two. This includes all of the easements that were 22 obtained so far, and so they're will be another one 23 once the remaining ones have been obtained. 24 So basically it goes over when individuals 25 were contacted, if they donated the easement, and all of 62 1 the amounts, and when the easements were recorded. And 2 this is a requirement for the County to come back into 3 the grant to release the construction funds once the 4 project moves into construction. 5 COMMISSIONER MOSER: Katie, since all the 6 easements haven't been taken care of, what's -- is this 7 the appropriate time to do this? 8 MS. FALGOUST: Yes. Because part of -- so 9 TDA has a 12-month rule. In November of 2016 we were 10 supposed to be in construction, and hopefully we'll be 11 in construction soon, but this report is required in 12 order to kind of meet this next set of conditions. And 13 so what I'm trying to do is get us to submit as much 14 documentation to TDA as possible. 15 COMMISSIONER MOSER: I see. 16 MS. FALGOUST: And so basically this covers 17 everything the county's done, let TDA know the bulk of 18 the work has been done and then the remaining ones we'll 19 just provide an updated report once the County finalizes 20 that. 21 COMMISSIONER MOSER: So this is just to show 22 the work we're taking action on, and then it says 23 appropriate action, so this is to approve -- to approve 24 and have the County Judge sign that form? 25 MS. FALGOUST: That's correct. And as a 63 1 reminder LAN has, you know, been working with the 2 County, and so this is basically all of the information 3 they've provided to GrantWorks, and it's a summary of 4 their work and the county's work. So there's really 5 nothing new, it's just putting it all in TDA's document 6 to show what's going on. And you know no acquisition 7 was part of the TDA portion, but they require it, 8 because it's part of the full project. 9 COMMISSIONER MOSER: Okay. 10 JUDGE POLLARD: Any further comment or 11 question? 12 MRS. STEBBINS: May I ask a question? 13 JUDGE POLLARD: Yes. 14 MRS. STEBBINS: So each of the forms it has 15 a check box here that says involuntary acquisition, and 16 that's checked, but the note beside it says no 17 involuntary action may take place without TDA approval, 18 and I just wanted to confirm that no involuntary 19 acquisition has taken place on any of the properties, 20 correct? 21 MS. FALGOUST: So TDA considers involuntary 22 to be when a community or locality has an eminent domain 23 authority and they reserve the right to use that. So 24 even though condemnation or eminent domain is often used 25 that the County back in June of 2016 got -- submitted an 64 1 initial acquisition report saying that it was going to 2 be involuntary, basically just reserving that right, 3 even though that right has not been used. 4 MRS. STEBBINS: Or exercised, right? 5 MS. FALGOUST: Exactly. 6 COMMISSIONER MOSER: All right, I move for 7 approval of submitting the acquisition form, report form 8 A601 for the TxCDBG, Texas Department of Agriculture for 9 the grant project 7215045 and authorize the Judge to 10 sign, and recognizing this as just a status or a 11 progress report. They'll be more of the same type of 12 forms to be submitted, correct? 13 MS. FALGOUST: Yes. 14 COMMISSIONER MOSER: And County Attorney's 15 approved this? 16 MRS. STEBBINS: I have reviewed it yes, Sir. 17 COMMISSIONER MOSER: There's a motion. 18 JUDGE POLLARD: Is there a second? 19 COMMISSIONER LETZ: Second. 20 JUDGE POLLARD: Been moved by Commissioner 21 Moser, seconded by Commissioner Letz to submit or 22 authorize the County Judge to sign and submit a form 23 under A601, Texas CDBG, this Community Development Block 24 Grant acquisition report form, Texas Department of 25 Agriculture for the Texas Community Development Block 65 1 Grant Project Number 7215045. Is there any further 2 comment or discussion? 3 COMMISSIONER LETZ: Just a comment. There's 4 two things. One, it's a great summary of all the 5 acquisitions, one thing. And the other comment is that 6 basically Commissioner Moser's about another -- or I 7 guess an addendum to this will be filed, and that will 8 cover the -- like two properties, maybe multiple 9 property owners. One's with the Mosty family, and 10 another one's Mr. Walther. So there's two others that 11 we're still working on that are still outstanding. 12 COMMISSIONER MOSER: Out of 72. 13 COMMISSIONER LETZ: Yes. 14 JUDGE POLLARD: Okay. Is there any further 15 comment? If not, those in favor signify by raising 16 their right hands. It's four zero, unanimous. 17 JUDGE POLLARD: Item 1.10, thank you Katie 18 with your very prompt and expert help in all of these 19 areas. Item 1.10 consider, discuss and take appropriate 20 action A401 Texas CDBG certification of pre-construction 21 approvals, Texas Department of Agriculture for Texas 22 Community Development Block Grant Project 7215045. This 23 is located in Precincts 2 and 3, of course. Katie. 24 MS. FALGOUST: This is similar to the 25 previous item. The A401 certifications pre-construction 66 1 approval is a requirement of a locality to move into the 2 next phase of construction. And so this basically let's 3 the State know that all of the necessary approvals and 4 permits were obtained. So this report was created by 5 Don Burger from Tetra Tech, it states that the TCEQ 6 permit wastewater treatment plan construction was 7 approved along with Texas Water Development Board 8 approving the plan. And that was in May of this year. 9 And then as the Commissioner Moser and Letz know the 10 TxDOT GLO permits are still, I believe, in the process. 11 So this lets TDA know that the water development board 12 and TCEQ approvals were obtained and then we'll submit a 13 second one once all of the remaining permits and 14 approvals were received. This basically let's them know 15 the bulk of the everything has been approved. 16 COMMISSIONER MOSER: So if -- Katie, so this 17 says that -- well, the permits from the highway 18 department they all have been approved? 19 MR. HASTINGS: Oh, from TxDOT for the 20 utility permits? 21 COMMISSIONER MOSER: Yeah. 22 MR. HASTINGS: No, they're still reviewing 23 them. 24 COMMISSIONER MOSER: So this is something 25 again that we will amend as these other permits -- 67 1 MS. FALGOUST: Kind of as an addendum or a 2 second -- 3 COMMISSIONER MOSER: It just let's them know 4 that we're moving and we've made a lot of progress and 5 hits the milestone that we have to submit. 6 MR. HASTINGS: TXDOT's are good for six 7 months, so we gotta be timing this. We gotta do it 8 right. If we got them six months ago that wouldn't have 9 been good. 10 COMMISSIONER LETZ: And we've got the GLO 11 permits, right? 12 MR. HASTINGS: We've submitted permits for 13 the GLO. The way it's finalized is after it's been 14 constructed, our contractor and it's in his bid, has got 15 to have a survey, an as-built survey and that gets 16 submitted and then it's finalized. GLO is going to be 17 pending -- or not pending, its always going to be in a 18 stage, and that next stage is just -- the as-built is 19 where it is, and then finalize. 20 COMMISSIONER LETZ: Informational, we need 21 GLO permits to go under the river. And -- 22 JUDGE POLLARD: GLO is the General Land 23 Office. 24 COMMISSIONER LETZ: I move for approval of 25 the agenda item. 68 1 COMMISSIONER MOSER: Second. 2 JUDGE POLLARD: Been moved by Commissioner 3 Letz, seconded by Commissioner Moser to approve item 4 1.10, and that is to take appropriate action on that 5 A401 Texas Community Development Block Grant 6 certification of pre-construction approvals, Texas 7 Department of Agriculture for Texas Community 8 Development Block Grant Project 7215045, and authorize 9 the County Judge to sign the same. Is there any further 10 discussion or comment? There being none, those in favor 11 of the motion signify by raising your right hands. It's 12 four zero, unanimous. 13 All right, 1.11 consider, discuss and take 14 appropriate action to authorize a public hearing to 15 fulfill the requirements for citizen participation for 16 the CDBG-Colonia fund application process to be on 17 August 3rd, 2017 at 5:05 p.m. at the County Courthouse. 18 Commissioner Moser. 19 COMMISSIONER MOSER: Thank you. I move for 20 approval of setting a public hearing for the application 21 of participation in the Colonia grant process, and move 22 that that public hearing being held on August the third, 23 2017 at 5:05 in the County Courthouse. 24 COMMISSIONER LETZ: I'll second. 25 JUDGE POLLARD: That's 5:05 p.m.; not a.m.? 69 1 COMMISSIONER MOSER: 5:05 p.m., works 2 better. 3 JUDGE POLLARD: Been moved by Commissioner 4 Moser, seconded by Commissioner Letz to set a public 5 hearing to fulfill the requirements for the citizens 6 participation of the community development block grant 7 Colonia fund application process to be held on 8 August 3rd, 2017 at 5:05 p.m. at the county courthouse. 9 Is there any further comment or discussion? 10 COMMISSIONER MOSER: Just one for 11 clarification. Katie, this is for all of the Colonia 12 areas, is that correct, not just the new ones? 13 MS. FALGOUST: That's correct, all of it. 14 And it includes both the Colonia fund and the CEDAP 15 application. They're both funding sources. 16 JUDGE POLLARD: Any further comment? 17 MR. BELEW: I have a question about the 18 building, who else has to be here, security, whatnot? 19 What's the protocol? I've not seen this. 20 COMMISSIONER MOSER: Go ahead. 21 MRS. GRINSTEAD: Typically when we have 22 these I just let the bailiffs know to leave the front 23 doors open a little later. And in the ten years I've 24 been here, we've had one person show up to one of them. 25 COMMISSIONER MOSER: Right. We don't have 70 1 to have all Commissioners' Court here. 2 MRS. GRINSTEAD: And typically someone from 3 GrantWorks will come. One time I think Betty wasn't 4 able to come so I stayed here and she gave me the 5 information, and of course that was the time one person 6 showed up. So I just let the bailiffs know and we just 7 keep it open. 8 JUDGE POLLARD: That is here in the 9 commissioners' courtroom? 10 MRS. GRINSTEAD: Yes, Sir. 11 JUDGE POLLARD: And somebody has to be here 12 to conduct the hearing, I guess. 13 MRS. GRINSTEAD: GrantWorks. 14 COMMISSIONER MOSER: And I'll be here, or 15 Jonathan will be here. 16 JUDGE POLLARD: All right, is there a 17 motion? 18 COMMISSIONER LETZ: Yes. 19 COMMISSIONER MOSE: Yeah. 20 JUDGE POLLARD: All right. Those in favor 21 of the motion signify by raising their right hands. 22 It's four zero, unanimous. 23 Item 1.13 consider, discuss and take 24 appropriate action to approve nomination of Dr. Mark 25 Mosier to the Kerrville-Kerr County Joint Airport Board. 71 1 Commissioner Moser. 2 COMMISSIONER MOSER: Thank you, Judge. We 3 approved -- this again is following up a recommendation 4 by the Airport Board to set up a sequence of members at 5 the Airport Board so we didn't have any voids there of 6 having continuity of participation in that Board, so 7 this is just to nominate again for the term Dr. Mark 8 Mosier be on the Airport Board. We did at last 9 Commissioner session for Ed Livermore, so this should 10 have been included in that, but it was an oversight. 11 Anyway I so move that we appoint -- approve 12 the appointment of Dr. Mark Mosier to the Kerrville-Kerr 13 County Joint Airport Board. 14 COMMISSIONER LETZ: Second. 15 JUDGE POLLARD: Been moved by Commissioner 16 Moser, seconded by Commissioner Letz to nominate and 17 approve Dr. Mark Mosier to the Kerrville-Kerr County 18 Joint Airport Board, and his name spelled a little 19 different than your's so it's not a relative? 20 COMMISSIONER MOSER: No. I call him my 21 French cousin. So this is to approve the nomination. 22 JUDGE POLLARD: Approve the nomination, 23 okay. So any further comments or questions? 24 COMMISSIONER LETZ: I'll make a comment that 25 Dr. Mosier's a relatively newcomer to the Board compared 72 1 to some of the other members to the Board and has been 2 very active and done a good job. 3 MAYOR WHITE: And the City approves it. 4 JUDGE POLLARD: Those in favor of the motion 5 signify by raising your right hands. It's four zero, 6 unanimous. 7 Item 1.14 consider, discuss and take 8 appropriate action on request to authorize the County 9 Judge to sign a letter in support of the United States 10 Special Operations Forces Unconventional Warfare 11 Exercise 18 taking place from March 10 to June 1st of 12 2018. Commissioner Moser. 13 COMMISSIONER MOSER: Judge, I think that Tom 14 Mead is the person that was requested this, I think he's 15 met with every member of the Court and what they plan to 16 do, and so he's drafted a letter here for your approval, 17 or for your signature, so authorizing the -- to support 18 the operations Special Ops Unconventional Warfare to be 19 taking place in Kerr County March 10th through June the 20 first. I don't have a lot of detail to add to this. I 21 think that -- I don't think Tom is here, but I would 22 move for approval for you to sign that letter. 23 JUDGE POLLARD: Is there a second? 24 COMMISSIONER BELEW: Well, I have a question 25 for our Sheriff. Did they talk to you, Rusty? 73 1 SHERIFF HIERHOLZER: They did come by and 2 see me, and I referred them to y'all. 3 MR. BELEW: I'll remember that. Can you 4 give us some -- you talked to him -- 5 SHERIFF HIERHOLZER: I really can't. I told 6 him -- and the last time this was brought up to the 7 Commissioners' Court is the Court wanted him present, 8 and I don't think they like being present. We've had 9 that conversation, but -- 10 JUDGE POLLARD: That's right. 11 SHERIFF HIERHOLZER: -- sent him an e-mail 12 back and saying that the Court wanted him present and 13 I've never heard another thing. 14 MR. BELEW: Well, he came and spoke to us 15 privately. But have you talked to Sheriff's in 16 surrounding counties or other counties, neighboring 17 counties where they had this thing last year? 18 SHERIFF HIERHOLZER: They did it have it 19 last year, and I don't know if everybody remembers 20 called Jade Helm at that time. At first it was going to 21 take part in western Kerr County. That ended up not 22 happening. They didn't use Kerr County at all. But I 23 didn't hear anything contrary to about the way it all 24 went, nobody new they were there. And that is part of 25 what they do on some of this training, get off military 74 1 bases and more out to the public area where they're 2 doing covert type stuff and normally the public doesn't 3 know they're there. 4 COMMISSIONER MOSER: This is the way it was 5 explained to me by Tom Mead is it's Unconventional 6 Warfare, it is teaching, it's training sessions for 7 this, they've had it in several places in the State. I 8 asked why Kerr County. It has some unique 9 characteristics for terrain and so forth, and the 10 population. They conducted a lot in East Texas. 11 It's -- you know, it's a training that's been effective 12 for decades. I think it began training underground in 13 France many years ago so that people can go in and help 14 the local people, it's not for having any kind of large 15 armament vehicles or anything. You won't even know that 16 they're here. 17 From my understanding what they're saying 18 it's all we're doing is saying yea verily on behalf of 19 Kerr County to recognize that they're -- what they're 20 doing, so I would -- that's the reason I move for 21 approval or make the motion for approval. 22 COMMISSIONER LETZ: Comment, yeah. I didn't 23 visit with Mr. Mead. I think quite a bit happened 24 during this period or for whatever reasons. I can't 25 recall if he even called me or not to try to even set up 75 1 a time. May have, may not. But I really don't have the 2 benefit of what he said, so that's where I can't. I'm 3 just -- I don't know. 4 COMMISSIONER REEVES: I did meet with him. 5 And for some reason sometimes I just gotta rely on my 6 gut feeling. He was open to a point, and that's all he 7 could discuss. I respect what jobs they do, the privacy 8 they need, but he said he didn't want to discuss it in 9 an open courtroom session, and I got a problem with 10 that, so I can't support this. 11 COMMISSIONER MOSER: Well, one of the 12 reasons he said that was because the Governor had 13 suggested that they not do this in a public forum. 14 COMMISSIONER REEVES: Right. 15 COMMISSIONER MOSER: And I feel free to 16 share with you everything he said, you know, it's where 17 they teach people how to move into an area and live in a 18 barn, okay, for instance, with a group of, you know, 19 with their trainees, and how to communicate, and it's -- 20 it's part of their -- part of their training process. 21 It's not anything that -- he assured -- I think 22 Commissioner Reeves and myself met with him at the time, 23 anything that the public should be concerned about, but 24 they do want the invitation from the Commissioners' 25 Court to do this. 76 1 COMMISSIONER LETZ: Do they -- I mean I have 2 a hard time understanding why they can't do it on 3 military property because they don't -- 4 COMMISSIONER BELEW: Well, he explained 5 that. If you think about the French Resistance which 6 Tom mentioned a moment ago. You go into someplace, 7 you're living in a barn, and you're trying to make 8 contacts with local people through part of resistance to 9 whatever, this is on the ground Malitia-type military is 10 what he explained to us. People that would cooperate 11 with trying to organize something and gather Intel, it's 12 reconnaissance and that sort of thing, so it was kind of 13 sketchy. And so I sat and listened to him, I said 14 you're talking about -- you are the guy that did the 15 Jade Helm thing, and he smiled and nodded, so I pried a 16 little more. And there was a lot of information that he 17 wasn't at liberty to communicate, and some of it that I 18 didn't like, and I'm all for protecting the Country, and 19 I'm all for us -- they have to go and do this, and if 20 they drop five guys in Nicaragua somewhere, and then try 21 to find out who's selling drugs here or who's got a 22 paramilitary organization or who's going to attack our 23 embassy or whatever, this is how they're doing it. 24 That's what they're training them to do. 25 COMMISSIONER MOSER: And that was a good 77 1 example of the Nicaragua event. And I think Tom Mead 2 himself stayed involved in the covert operation like 3 that for many months, and was successful in what they're 4 doing, so I think that type of thing is becoming more 5 important in today's conflicts of being able to support 6 the -- to be able to leverage, okay, the community and 7 be able to train them how to participate in this covert 8 operations. 9 COMMISSIONER LETZ: I think -- and again I 10 didn't visit with him, and does this that place like on 11 a private ranch where they get permission or -- 12 COMMISSIONER MOSER: Yes. 13 COMMISSIONER LETZ: -- or does it take place 14 on public property? 15 COMMISSIONER MOSER: No. Private property. 16 COMMISSIONER BELEW: The station would be 17 private property, but these guys will be in town talking 18 to folks and learning how you do this without any budget 19 or losing all of your contacts or whatever, how do you 20 figure this out and get something accomplished. 21 JUDGE POLLARD: You have some information, 22 Mayor? 23 MAYOR WHITE: No, I don't. And that's why 24 I'd like to say something. And Chief Knight just walked 25 in, and so I'll refer some of these comments to him. As 78 1 far as I know, I don't know if any of these activities 2 are taking place inside the city limits. Have we heard 3 anything, Chief? 4 CHIEF KNIGHT: We were contacted by the 5 representative. 6 MAYOR WHITE: Mr. Mead, Tom Mead? 7 CHIEF KNIGHT: Yes. He came by and dropped 8 his card off but we had not had discussion with him on 9 the subject. 10 MAYOR WHITE: That was my primary concern 11 that all parties that, you know, might be involved would 12 know at least when the operations are taking place, and 13 where. It may not be, you know, accessible to the 14 public, but I think you as the court, and law 15 enforcement on both sides oughta be aware, and perhaps 16 they do, perhaps all of that information was given to 17 you in writing. I don't know. I didn't know about this 18 until I heard it today. And there was a lot of 19 skepticism, you know, last year with the Jade Helm 20 operation, you know, from the general public, because so 21 much of it is done in secret. But basically, I don't 22 have an objection, I have no thought for or against. I 23 just would like to make sure that law enforcement knows 24 on both sides, and management is aware of what is taking 25 place where for liability purposes, safety purposes, you 79 1 know, such as that. I don't know if they'll have Black 2 Ops helicopters, I don't know. But they'll certainly be 3 questions by the public if that happens. But I presume 4 we'll be versed a little bit at the City if they've 5 contacted them. 6 COMMISSIONER REEVES: What little I 7 gathered, a lot of it's going to be urban more than in 8 the past, so it's probably going to be affecting the 9 residents of Kerr County that live within the City of 10 Kerrville more than it will the residents of Kerr County 11 that do not. 12 COMMISSIONER BELEW: That's the impression I 13 got. 14 COMMISSIONER MOSER: And he said that there 15 would be no helicopters or large armored vehicles or 16 anything like that involved. It's strictly -- 17 JUDGE POLLARD: They operate with small 18 teams, four or five people. 19 COMMISSIONER MOSER: Right. 20 JUDGE POLLARD: And they did get permission 21 from landowners, and he indicated to me that they would 22 keep in touch with and coordinate this with law 23 enforcement, so I -- 24 COMMISSIONER MOSER: As a matter of fact the 25 letter says that the training has been coordinated 80 1 through law enforcement agencies, and all affected 2 property owners, so they would coordinate that before 3 participating in it. 4 MAYOR WHITE: So they would require approval 5 by the governing body to do this? 6 COMMISSIONER MOSER: I think just like 7 they're asking here for this letter of invitation. 8 MAYOR WHITE: Because we haven't seen it. 9 JUDGE POLLARD: He also indicated to me -- 10 now you mentioned that they did a lot of this before 11 over in East Texas. My impression was that he told me 12 that they'd done most of it out in West Texas. And 13 they've had several years of experience in several 14 counties out there, and have never had any problems. 15 COMMISSIONER MOSER: Right. 16 JUDGE POLLARD: So I -- 17 COMMISSIONER MOSER: Well, he said East 18 Texas because they were doing it in terrain where there 19 was swamps and everything like that. 20 JUDGE POLLARD: Don't have any of those in 21 west Texas. 22 COMMISSIONER MOSER: Nor here. 23 COMMISSIONER REEVES: I still have a problem 24 with -- I understand the need for secrecy with the 25 military and not involved in some stuff, but when you 81 1 can't come to a public meeting in the Court and talk to 2 us on record, I have a problem. 3 COMMISSIONER LETZ: And I mean I tend to 4 agree with what you're saying, but I'm thinking of what 5 would happen, and I think with the current times that 6 we're in you'd want the public to be aware of it, 7 because you don't want someone getting all concerned 8 about something happening that's, you know, not a real 9 thing. 10 MR. BELEW: There was good bit of that last 11 go around with this last year, remember Sheriff? 12 JUDGE POLLARD: Is there a motion? 13 MAYOR WHITE: Did they ask you to sign a 14 document, did they ask you to sign an agreement with 15 them? 16 COMMISSIONER MOSER: No. What it is -- I'll 17 read it. 18 JUDGE POLLARD: It's a letter of invitation, 19 suggested by the Governor. 20 COMMISSIONER MOSER: It's a letter to the 21 Commander of USASOC in Desert Storm, Fort Bragg, North 22 Carolina via Thomas Mead with the Contractor, ICE 23 Incorporated, Operation Planner. 24 Dear Sir: On behalf of Kerr County, Texas, 25 you and the men of the United States Special Operations 82 1 Command are hereby cordially invited to conduct military 2 training Unconventional Warfare Exercise 18 within our 3 jurisdiction from March 10th through June the 1st, 2018. 4 I fully understand from Mr. Mead's 5 presentation that this training will involve ground 6 operations. I further understand and appreciate that 7 this training has been coordinated through local law 8 enforcement agencies, and all affected property owners. 9 Kerr County, Texas is pleased to support the 10 United States Special Operations Forces as they develop 11 the techniques and tactics necessary to defend the 12 United States interests around the globe. Please do not 13 hesitate to contact me if I can be of further 14 assistance. Sincerely, Tom Pollard. 15 COMMISSIONER LETZ: This is one that I don't 16 know which way. I'm kind of very undecided. I can see 17 benefits, I think it's good to help the military with 18 these type of operations. I also think that it's, you 19 know, I don't want any misconception or some problem 20 developing in the community because of thinking 21 something's going on that's a game, or training. 22 COMMISSIONER MOSER: Well, I'm convinced the 23 way he told me that there's not going to be that type of 24 thing. 25 JUDGE POLLARD: Is there a motion? 83 1 COMMISSIONER MOSER: I make the motion. 2 JUDGE POLLARD: You make the motion to 3 approve it. Is there a second? 4 (Pause.) 5 JUDGE POLLARD: All right, the motion fails 6 for lack of a second. Let's move on. 7 Item 1.17 update regarding plan 8 recommendation by regional zoonosis and local Rabies 9 Control Authority for Kerr County. Mr. Garcia. 10 MR. GARCIA: Good morning. Back in June of 11 2015 Kerr County Attorney and myself approached the 12 Court and in need for the public health and safety in 13 regard to increased rabies positive cases that we had. 14 This update is to bring you up to speed as to where 15 we're at currently, and the numbers that we do have. 16 So first and foremost the public health and 17 safety, and the issue of the increased rabies cases we 18 had in 2015. We had 20 high risk out of a 171 total 19 submitted. We had one dog which was low risk 20 compositive. We had ten people exposed, and four other 21 animals exposed because of that one exposure in 2015. 22 Ten people did receive the post-rabies vaccination after 23 that contact. 24 Again, during this time when we approached 25 we also contacted the regional zoonosis and asked for 84 1 recommendations as to how to, as the local Rabies 2 Control Authority, gain some control over the rabies 3 issues that we were having here in the County, including 4 the City of Kerrville as well. 5 So moving down 2016 at a 134 test 6 submittals, we had a total of 35 positive cases during 7 that time in 2016. We had another dog that was exposed, 8 and we had 26 folks that sent to the emergency room, and 9 we had ten other dogs that were exposed because of the 10 one positive dog in that neighborhood. 11 2017, currently we have 53 submittals, and 12 this is by calendar date, and we have zero positive. 13 Some of the factors that contribute to that are the 14 recommendations from the Region 8. Zoonosis past 15 practices were relocating five high risk rabies carriers 16 to different parts of the County. Regional zoonosis 17 recommended that we stop doing that, because basically 18 what we were doing is transporting that possible high 19 risk rabies carrier just to a different part of the 20 County. He recommended that those five high risk rabies 21 carriers be euthanized. Those programs that we 22 currently have in place for traps available for the 23 public as well as the public having their own traps 24 contributed significantly to reduction and mother nature 25 as well, because you never know where the next increase 85 1 of rabies is going to be at, because rabies inherently 2 out in nature. 3 So factors that contribute to this right now 4 is increased public awareness. It's also the roles that 5 we play as local Rabies Control Authority, and the Court 6 when they accepted their recommendation of Region 8 7 zoonosis to implement that program is that that has 8 limited the increase -- reduction, excuse me, in our 9 local numbers currently. 10 Some health and safety issues for the public 11 in this was the augmentation of law enforcement, law 12 enforcement out there knowing when to report, and the 13 public knowing when to report as well, and then 14 following certain procedures out there that we ask 15 through public education of not leaving any food out for 16 those types of high risk rabies carriers or low risk as 17 well. Those recommendations to the public have 18 constantly and continuingly been put out by the animal 19 service staff and by local law enforcement as well. 20 Some other factors to include there are the 21 health safety. We need to continue to also observe and 22 remind our local law enforcement and the local rabies 23 authorities notified. Those folks are vaccinated to 24 handle these animals; law enforcement personnel are not. 25 We have to continue to increase patrol, we have to 86 1 continue to try to increase our response time to these 2 types of calls to keep that type of control, handle on 3 our rabies issues here in the County. We do that a 4 number of ways, public education, and then also our own 5 public having their own traps. The numbers of traps 6 that the County reports, we record that in our monthly 7 report. 2015 a hundred traps were rented, 2016 a 115, 8 and currently 91. 9 Now, the number of service calls that we 10 have out are 2014 we had 1179 calls, so that number 11 right there will tell you that our own public is 12 trapping and they're being pro active as to what they 13 need to do for their situations. 2015 we had 1580 14 service calls. Again, these calls are for anywhere from 15 the high five risk rabies carriers to the low risk 16 rabies carriers, possums, squirrels, rats. It's just a 17 number of things that these folks trap if they're having 18 problems with at their properties. 2016, we had 1474 19 calls for service, and these are again wildlife service 20 calls. Currently we have 520. 21 So going back to some of those factors, and 22 it's increased public awareness, and again, it's the 23 ability for law enforcement also to give that 24 instruction and for those folks not to come in contact 25 with high risk rabies carriers. 87 1 JUDGE POLLARD: Thank you, Ray. Anybody 2 have questions or comments? 3 COMMISSIONER LETZ: Just a comment. Looks 4 like we're going in the right direction. That is a good 5 thing. Thank you. 6 COMMISSIONER REEVES: Yes. Thank you. 7 JUDGE POLLARD: All right, that was a no 8 action deal, we appreciate the report. 9 Item 1.18 consider, discuss and take 10 appropriate action to allow expenditure of current 11 budgeted capital outlay to complete fencing project at 12 Animal Services and enter into contract with Rayna 13 Fencing Company in an amount not to exceed $7,809.00, 14 and allow the County Judge to sign same. 15 COMMISSIONER REEVES: Did you wish to pass 16 on this one? 17 MR. GARCIA: Yes. Pass. 18 JUDGE POLLARD: And we'll pass on it. 19 COMMISSIONER REEVES: Yes, Sir. 20 JUDGE POLLARD: 1.19 consider, discuss and 21 take appropriate action on Kerr County longevity and 22 merit policy. This will take awhile. 23 COMMISSIONER MOSER: Can we move that back, 24 because we have an 11 o'clock timed item? 25 JUDGE POLLARD: That's what I was thinking. 88 1 If we get off into that that's going to take us a long 2 time. Let's go to 1.20, which is not quite 11 o'clock. 3 Well, let's go to 1.21 -- 4 MRS. DOSS: That's all executive. 5 COMMISSIONER REEVES: All the other ones are 6 executive session, Judge. 7 JUDGE POLLARD: All right. Well -- 8 COMMISSIONER REEVES: Let's take five 9 minutes. 10 MRS. DOSS: We can do 1.24, that was an 11 addendum. 12 COMMISSIONER MOSER: Oh, yeah. 13 COMMISSIONER REEVES: Thank you, Brenda. 14 Item 1.24, and that's just having to do with the CSCD 15 budget. Consider, discuss and take appropriate action 16 pursuant to Local Government Code Section 140.004 to 17 accept the Kerr County community supervision and 18 corrections department biennium budget for the fiscal 19 years 2018 and '19 and serve notice that the open 20 meeting to finalize the budget is scheduled for 7:30 21 a.m. on Thursday, August the third, 2017 in the Kerr 22 County District Courtroom Number 2, located at 700 Main 23 Street, Kerrville, Kerr County, Texas. Brenda. 24 MRS. DOSS: Yes. The Local Government Code 25 requires that the budget be filed with the 89 1 Commissioners' Court and that it is accepted. And 2 there's also going to be a meeting as you stated on 3 August third at 7:30 in the district courtroom 2 where 4 the budget will be finalized, along with the Board of 5 the CSCD. 6 COMMISSIONER LETZ: Who's on the Board of 7 the CSCD? 8 MRS. DOSS: The two district judges and the 9 County Court at Law Judge. 10 COMMISSIONER LETZ: And all we're doing is 11 just saying that -- 12 MRS. DOSS: You just have to accept the 13 budget, that you received it. 14 COMMISSIONER LETZ: Move for approval of the 15 agenda item. 16 MR. BELEW: Second. 17 JUDGE POLLARD: Been moved by Commissioner 18 Letz, seconded by Commissioner -- who was it? 19 COMMISSIONER MOSER: Belew. 20 JUDGE POLLARD: Belew to approve item 1.24 21 on the agenda. That is to accept the Kerr County 22 Community Supervision and Correction Department biennium 23 budget for the fiscal years '18 and '19, and to serve 24 notice that the open meeting to finalize the budget is 25 scheduled for 7:30 a.m. on Thursday, August third, 2017 90 1 in the Kerr County District Courtroom Number 2, located 2 at 700 Main Street here in Kerrville, Kerr County, 3 Texas. Any further discussion or comment? There being 4 none, those in favor of the motion signify by raising 5 their right hands. It is four zero, unanimous. 6 And is it close enough to 11 now? 7 COMMISSIONER REEVES: Yes, Sir. 8 JUDGE POLLARD: All right, we'll go back to 9 item 1.20. Consider, discuss and take appropriate 10 action regarding cooperation between county and city for 11 animal control and library services. Commissioner 12 Moser. 13 COMMISSIONER MOSER: Thank you, Judge. I 14 put this on the agenda because I think that there is two 15 areas that could be improved significantly to improve 16 the health and welfare of the citizens of all of Kerr 17 County. And they have to do with the library and they 18 have to do with animal control. And I think both of 19 these things could be enhanced into the welfare, and 20 what I'd like to do or what I will do here is I want to 21 talk about the current operations of both of these 22 entities, and then some -- get some -- into some 23 discussions on proposed changes in the operations, which 24 I think will enhance the public safety and welfare of 25 the residents. 91 1 But before I do that, in the audience 2 there's representatives from the City and the County, 3 the Mayor's here, Mayor White is here, the Chief of P 4 David Knight is here, George Baroody is City Councilman 5 is here. Oh, Mark McDaniels is here, the new City 6 Manager, and Kim is here, and Laura Bechtel is the 7 librarian, so we have a group of people representing all 8 those. And Ray Garcia's here representing the County 9 and Animal Control. 10 And Ray, just a little bit of background. 11 Ray and I have met with the City in trying to see if 12 there's some way to basically -- the bottom line is to 13 have the City provide the library -- 14 JUDGE POLLARD: To the residents of Kerr 15 County. 16 COMMISSIONER MOSER: -- to all residents of 17 Kerr County, so everybody has free access to the library 18 as it has been up until October, 2012. The other thing 19 that is on the table here is I'm going to propose, or 20 recommend that we pursue, and that is to have the County 21 provide Animal Control services for the entire County. 22 And right now there's a lot of work that the City does 23 and the Police Department where they capture animals and 24 take them to the impoundment and all through the 25 operations. 92 1 So let me get a little bit more organized 2 and talk about what the current operations are. In the 3 library City owns and operates the library, and in 4 2000 -- until October, 2012 the County paid City for 5 library services. And that's been a size -- I think 6 size four hundred thousand dollars per year. I think 7 the last time we did it was two hundred thousand dollars 8 that the County was contributing to enable all citizens 9 of have full access to the library. City residents up 10 until that time -- well, let me say it differently. The 11 city residents have free and full access to all services 12 right now and that represents about 94 percent of the 13 library cards and that's up from the City only having 52 14 percent of the library cards prior to October, 2012. 15 The County residents living outside the City limits pay 16 a fee for library services, and they do that, and that 17 represents about five percent of the library cards, and 18 that's down from 47 percent of the library cards before. 19 So you see once the County quit contributing 20 participation by people not living in the City having 21 free access dropped. Some County residents however have 22 through charity-provided library cards do have access, 23 and I think that that leads the wind of not for profit 24 organization is supplying those library cards, and I 25 know next year they probably -- I know for a fact they 93 1 do not have sufficient funds to meet the needs next 2 year, so we're getting ready to have an issue. 3 On Animal Control, current operations is 4 done through an interlocal agreement which was dated 5 October 1st, 2011. It expires -- it expired two -- I 6 mean October 1st, 2014. The preface of that Interlocal 7 Agreement is to preserve taxpayer funded resources 8 through the elimination of duplication services. That's 9 a good objective, but I think as Ray Garcia just 10 mentioned the rabies and the authority that the County 11 has is becoming more prevalent, we've seen a radar 12 rabies cases increase; however there's been a recent 13 decrease of some of the activities Ray just reported. 14 The County on animal control is responsible 15 for enforcing Rabies Control Act. It provides -- and 16 this is important. It provides assistance to the 17 Kerrville Police Department for animal control. About 18 50 percent of all the animal control calls come within 19 the City. There are three Animal Control Officers 20 Monday through Friday from 8 a.m. to 5 p.m. Those are 21 full-time people that are doing it; however, all other 22 times that is after 5 p.m. until 8 a.m. the next morning 23 and weekends, it's covered by the same officers in 24 Animal Control Department on using comp time so they are 25 on call as opposed to having full-time coverage. And 94 1 the County owns and operates Animal Control facility. 2 On Animal Control the the City is 3 responsible for law enforcement regarding animals, and 4 will always be, it responds to animal control and 5 requests assistance from the County as needed, and it's 6 frequently especially during nights and weekends, 7 captures and transports animals to the shelters in 8 Kerrville Police Department vehicles. So here's -- 9 those were the current operations, so I think from that 10 you can see, or from my visibility and my study of the 11 thing, there's a need at the library increasing the 12 services to people outside of the city, so they don't 13 have to pay for it. A lot of people cannot pay for it. 14 And there was something that, you know, serendipity that 15 I heard yesterday on television, it was by the lady who 16 is the librarian for the Library of Congress. She says 17 libraries are treasure chests, you will not know what 18 you will find. You never know what you're going to find 19 in a library. 20 I think we've had a lot of people come to 21 this Court over the past couple of years testifying how 22 important the library is in their life. I think a 23 perfect example is Dr. Benjamin Carson, who is Secretary 24 of Health and Human Services, a world recognized 25 pediatric neuro surgeon, and he attributes to where he 95 1 is in his life to the fact that he had free access to a 2 library. He claims that he would not have had that 3 opportunity, would not be where he was in his career and 4 his contribution to the nation had he not had that. 5 In Animal Control, I think that Ray's been 6 very responsible in the budget, and this is not to talk 7 about in detail what this would cost, but to have Animal 8 Control Officers serving the public on a as-call basis 9 during nights, which a lot of the calls come into the 10 Police Department, and having the Police Department be 11 the focal point of all animal controls after 5 p.m. is 12 not the right thing to do for the public. 13 So some changes in the operations that I 14 think would make sense is the city continue to own and 15 operate the library with an advisory board with 16 membership from the County, that all County residents 17 have free access to the library, the County not 18 contribute to the funds to operate the library. So 19 Animal Control the County provide all twenty-four seven 20 Animal Control services to the entire County, except for 21 law enforcement activities, and increase Animal Control 22 staff to provide services without comp time for nights 23 and weekends, or increased Animal Control services to 24 the City. 25 I would like to ask that the City of -- let 96 1 me introduce Mark McDaniel. I think everybody else 2 knows everybody here, and I think Mark has got some 3 comments here and in this regard, and encourage several 4 members of the City to comment also. 5 MR. McDANIEL: Well, thank you, 6 Commissioner. And I haven't met all of you but I have 7 met several of you and it's great to be over here for 8 the first time, and it's great to be working with the 9 County on some new endeavors. You know, we all know 10 it's about enhancing services for our citizens but also 11 being fiscally responsible so that's what we've tried to 12 do in this particular instance, where we're trying to 13 eliminate some duplication of effort, trying to let 14 those that are best equipped to do -- provide a service, 15 to provide that service. And, you know, Commissioners 16 have mentioned that, you know, for certain things would 17 be for free, and of course that's for our own budgets, 18 but we all know that nothing is free and our tax payers 19 are paying for all of this, and that's why we want to do 20 it in such a way that makes the most sense. 21 We've had several discussions about how this 22 might work. Still we need more. But I think we're 23 interested in getting the Commissioners' Court feedback 24 on this approach. We would like to begin serving all 25 residents of Kerr County with library services. But 97 1 then we also as Commissioner mentioned we have some 2 issues with our officers dealing with animals in the 3 back of their squad cars and, you know, all the 4 potential injuries to both the officer and the animal 5 that might occur, and they're just not really equipped 6 for that. You all have a super operation with your 7 Animal Services and you're already providing services 8 countywide, but what happens at the City is that we -- 9 we can't wait half an hour, usually longer, an hour for 10 somebody to respond to a call after hours because by 11 that time the animal's gone, they've gone to the 12 different part of the neighborhood, so our officer ends 13 up picking up dogs. And those are the kinds of things 14 that we're talking about here where y'all would begin 15 providing that, and then the City would begin providing 16 library services for the County. 17 We've also talked about an effective date of 18 January first, so that there would be some transition 19 time. You already have some of your residents out in 20 the County that have library cards, and so we've allowed 21 for some of those to be used more, and so there would be 22 less of an issue with regard to those that have already 23 paid, and also that allows to gear up in terms of 24 providing the services, and the logistics of all that. 25 So with that, I again want to thank the 98 1 Commissioner for having that dialogue with us, and thank 2 the Mayor for introducing the dialogue to begin with, 3 and we'd be happy to answer any questions that you might 4 have. I know that this might be ending up being part of 5 a budget work session, but it's conceptually there's 6 some questions about how this might work. We'd be happy 7 to answer any questions, and we've got the librarian and 8 the Chief's here that can answer questions as well. So 9 thank you. 10 COMMISSIONER MOSER: Okay. Thanks, Mark. I 11 would like if possible to just to elaborate a bit on 12 what's involved and ask -- I think Ray Garcia has some 13 statistics and as does the police chief, on the number 14 of calls and the time that it takes for the County to 15 respond during off-duty. 16 MR. GARCIA: The call service -- let me back 17 up a little bit with the three animal control officers 18 that we currently have in operation. They do as 19 Commissioner Moser explained fallback to at least 1 or 20 1.5 officers on duty during the day, during the week out 21 of those three. The factors that we put in there are 22 that 1 officer that's burning comp time, okay, because 23 of the operations that we currently have. Okay. That 24 officer out of the three that stands duty, he'll work 25 the entire work week, and then one of them will be on 99 1 call 24 hours a day essentially. The call volume that 2 comes in, the percentage of calls and the reaction time 3 to the call is 30 to 45 minutes, okay, for that officer 4 depending on where that officer lives in our County, 5 responds to the call. 6 In the City with the augmentation of 7 Kerrville Police Department, that officer is only able 8 to respond to emergency calls. Bite calls, high risk 9 rabies calls that a person may have come in contact 10 with. And one of the recent ones that we did have was a 11 gentleman walked outside of his house and stepped on a 12 skunk at night, and again that call needed to be 13 responded to by the animal control officer, though by 14 the time we got there because of response time that 15 again is what type of response time we have due to the 16 fact that that Animal Control officer is operating 24/7 17 in terms of his on-call. 18 So going back if you're looking at the 19 number of calls that we get through PD or SO the animal 20 control officer is very limited because of the time it 21 takes. On a bite call it's an average of two hours on 22 a bite call, and we're going to include their response 23 time. On other calls that we don't get to like 24 Commissioner Moser discussed is because a lot of times 25 when the Animal Control officer responds, it's like we 100 1 just talked about, the PD Officer or the SO Officer has 2 already called in and said the animal's gone, okay, so 3 we just can't make those calls. The response time again 4 to these different types of calls the emergency calls is 5 paramount. If we don't get there and we don't get that 6 rabies suspect we lose that, and then that person goes 7 right into what the doctor recommends is to get post 8 exposure vaccinations. 9 The staff -- we have to have that staff 10 during the day. We go into emergency management type of 11 issues for scheduling instead of being -- having some 12 type of dynamic staffing issues, which will require as 13 well and way beyond because of the amount of people that 14 I have there during the day. That person, that one 15 Animal Control officer a month is out one or two weeks 16 depending on the amount of comp time this officer 17 accrues. 18 Now, we're augmented again by the City of 19 Kerrville, which allows us to respond in the entire 20 County, because of the Interlocal Agreement that we 21 currently have. The calls that we go out on, again 22 they're emergency based. We don't go out on anything 23 that would be some kind of a fluff service, if you will. 24 Everything is based on -- predicated, not based on, 25 rabies control. So calls for dispatch sometimes we have 101 1 to go out there because the Animal Control officer is 2 needed to euthanize the animal when the Peace Officer, 3 when the -- either the PD Officer or the Sheriff's 4 Officer cannot discharge a firearm in that area where 5 it's unsafe, and we've had instances, and one recent 6 with the Sheriff's Department, we've done it in the City 7 of Kerrville as well. So there are calls that we do 8 respond to, snake calls as well. And the bulk of law 9 enforcement agencies are not prepared or equipped to 10 handle those. Those are not local rabies control 11 issues, but we do have that equipment to handle certain 12 situations in those cases. 13 And again, I would remind the Court, too, 14 that when we're constantly asked to reduce those number 15 of comp time hours, I can do that, but again when I'm 16 reducing those hours, it reduces the call service out 17 there as well. So at one point Animal Control did have 18 quite a number of comp time issues, Auditor has reported 19 as well, and we spoke briefly as well as HR, asking how 20 to reduce that. I did that, but again that reduces the 21 call service out to the public, again with rabies being 22 a health and safety issue here. 23 JUDGE POLLARD: Let's get to the bottom line 24 on this, Ray, how many additional people? You're saying 25 you can't make this change by having this service to the 102 1 City with comp time with the current staff. So what are 2 you recommending, how many more people do you need and 3 what's it going to cost? 4 MR. GARCIA: 1.5 -- excuse me, 4.5 people, 5 and currently it's right at roughly around two hundred 6 thousand plus. 7 COMMISSIONER MOSER: And Judge, what I was 8 proposing to do is to lay out what the current 9 operation -- or what they could be, and then next Monday 10 Ray has as part of the budget workshop is his budget for 11 his department, and let Ray then present at that time, 12 if that's at the pleasure of the Court. The 13 requirement, or what this would be to demonstrate the 14 cost of the budget impact would do. 15 COMMISSIONER REEVES: I thought the budget 16 workshop would be a prime time on this. I'm very 17 pleased with the positive -- positive steps that have 18 been taken to achieve this process, that you must have 19 put a lot of hours in. Chief, I think what I've heard 20 you have, too, and the rest of the staff. 21 I think in the least three years that I've 22 been here it's been one of the where it looks like we're 23 willing to try to make some steps. I'm not saying -- I 24 mean Ray, I'll admit I lost a little more hair just now 25 when you said that you needed that many more employees, 103 1 so we may have to talk on that, but I don't think 2 there's anything that we can't try to make at least 3 figure out if there's a solution. 4 COMMISSIONER MOSER: Well, Ray has a lot of 5 information there and I don't think this is the right 6 forum to go into his budget and that's scheduled for 7 next Monday. I think that's part -- here's to talk 8 about does it look like there's a way to improve 9 operations for the benefit -- for the benefit of all 10 public, and I think the answer is yes. Does it cost? 11 Yes, it does. But it'll cost the City, it'll cost the 12 County, but I think the benefits for the public. And 13 you know for the past years it's been City. City/County 14 issue, City/County issues. Well, I submit there are no 15 issues between the the City and the County. There are 16 no issues between the City and the County. The 17 library's an issue that we have put off, took it off the 18 table for a bit. It's been surviving, but to me that's 19 the only issue, and then the thing that came out is yeah 20 there's an issue with having more effective Animal 21 Control. I think so if we get these two then -- 22 JUDGE POLLARD: What are you asking for now? 23 COMMISSIONER MOSER: What I'm asking for now 24 is just to make the public, make this Court aware of 25 some things that cause attention. I think we have an 104 1 interlocal agreement that's expired, we have to redo 2 that, on Animal Control. I think that we can move 3 forward with an interlocal agreement on the library. 4 I'm not here to propose the details now. But what the 5 purpose of this was to inform Commissioners' Court of 6 these potential issues, and then take it forward after 7 we do the budget workshop next Monday on Animal Control 8 and decide what we want to do then on both of these 9 areas, so -- 10 JUDGE POLLARD: Well, I think it's fine to 11 put it in that order because making any affirmative 12 action at this time is premature until we get through 13 the budget session. And even further than that to get 14 further to the adoption of a final budget, because we 15 gotta make sure what Ray recommends may be, we gotta 16 make sure we got the money. 17 COMMISSIONER MOSER: And I didn't think it 18 was appropriate to have this detailed discussion at the 19 budget workshop, okay. But this is the -- this is the 20 preamble to that. 21 JUDGE POLLARD: I like the direction of this 22 moving, and I think that's a positive move, and I'd like 23 to move in that direction. We're going to find out if 24 we can pay for it. 25 COMMISSIONER MOSER: Right. Right. And the 105 1 the City will have to do the same thing on their side 2 for the library, so I don't know if anybody else, the 3 Mayor, or Councilman -- yes, Ma'am. 4 MAYOR WHITE: I just briefly wanted to thank 5 you, Commissioner Moser, for all the time that you've 6 taken. I know you and I met a couple years ago to sort 7 of begin this conversation. And I appreciate the staff 8 that's here today. They've met numbers of times to work 9 this out. And I think one of the things that we would 10 strife to do by this agreement is to streamline the 11 process so that everybody knows who to call and who has 12 what responsibilities. We've sort of over stepped one 13 another, it's been a little difficult. 14 And on a second note for the services of the 15 library, the "Read to Win" program by Jeff Anderson 16 right now it's a non-profit and they never know from one 17 year to the next what monies and donations are coming 18 in. So that's year to year, month to month, it's an 19 iffy thing. They've been wonderful to work with, but I 20 think members of the county that need these services and 21 have not been able to get them. I had Miss Prislovsky 22 speak to you sometime back about her needing -- and by 23 the way she was awarded a national merit scholarship to 24 France by the work that she did using library services. 25 There are some things beyond over and above what you can 106 1 get by what they can currently use at the library. 2 Interchanger services is one as Miss Bechtel will tell 3 you, and so it's important and I think all of you 4 realize that. I know your budgetary constraints. Maybe 5 some of that can be tweaked as far as the requirement, 6 we'll see when you get through your budget process. 7 But I just want to thank everyone who's 8 given so much time to really work this out 9 substantively. The library is a tremendous budget, 10 we're up to seven hundred and what? 11 MS. BECHTEL: 61. 12 MAYOR WHITE: 761,000 a year, you know, for 13 services there. So I believe whatever you might be 14 considering budgetary wise would be somewhat less than 15 half. But I just want to thank you for your efforts 16 here, and I won't belabor it, we'll look forward to your 17 budget workshop. 18 COMMISSIONER LETZ: Other than a quick 19 comment. I appreciate all the work that both sides have 20 put together on this. I think that there's a possible 21 solution here. It may take a little give and take on 22 both sides to come to something that will work. Also 23 from a law enforcement standpoint it does help for his 24 officers out to be doing what they're supposed to be 25 doing; not transporting animals. So there's a gain on 107 1 that side as well, and you know, we all -- all our 2 taxpayers, so I think there's a way to probably work 3 this out, I hope so. 4 CHIEF KNIGHT: I would like to speak to a 5 little bit of the impact of what this would do for the 6 City and the officers here in Kerrville. We went back 7 just in our call load, the animal complaints that came 8 into the City; not the ones -- this is discounting 9 anything that came directly into animal control, and 10 what we responded to. We respond to 8 different 11 categories of animal complaints, and out of those 8 12 different categories we had 2764 calls for service that 13 were related in those three-year period of time. Now, 14 the impact of that is that out of those top two 15 categories the top category was loose or stray animals, 16 and then the second category in the top two was injured 17 animals, that account would for about 53 percent, 54 18 percent of the total calls that we had during that time 19 period. We transported 205 animals during that time in 20 the back of patrol cars. And this happened 21 predominately between the hours of six p.m. to six a.m., 22 in the evening hours when animal control is not really 23 available. So out of those 8 categories, the ones that 24 we had the most contact with animals on were those where 25 we could have the potential of having somebody come in 108 1 contact with one of the rabies carriers. 2 What would benefit us taking law enforcement 3 officers out of the animal transport equation, taking 4 them completely out of it. They are not trained to 5 capture animals. They do not have the equipment to do 6 so, they do not have catch poles. Every law enforcement 7 officer is required now as a component from TCOLE 8 intermediate and advance certifications training to 9 attend a four-hour canine encounter block of 10 instruction, but that really doesn't deal with capture 11 and transport. It has to do with what your tactical 12 response is to particularly the dogs out in the 13 community. Our officers are not inoculated for any of 14 the rabies, the carrier animals, and there's some health 15 and sanitation concerns in transporting these animals in 16 the back of patrol cars where we actually transport 17 prisoners as well. 18 So those are the direct impacts to us, and 19 those are the numbers that support that. 20 COMMISSIONER LETZ: Appreciate it. 21 COMMISSIONER MOSER: And once again thank 22 Mark. He's been here for about two weeks and in his 23 current motion, and said why don't we discuss these -- 24 discuss the library and some other things, so Mark, 25 thank you for kicking that off, and the Mayor, and thank 109 1 the Chief. He's put in a lot of work as Ray has on 2 trying to quantify, that they have more data than you 3 possibly want to see on the number of calls and how 4 their handling response times and all that kind of 5 stuff, so thank you guys. 6 JUDGE POLLRD: All right. The rest of them 7 are executive items, is that correct? Well, we're 8 recessing the public part, and subject to reopening 9 after the closed session, we're going into closed 10 session. 11 (Executive Session.) 12 JUDGE POLLARD: Okay. We're back in open 13 session now. And we want to take any action, or we 14 going to recess now? Recess until one o'clock. 15 (Recess.) 16 JUDGE POLLARD: All right. We're back in 17 open session again. All right, what do we need to do in 18 open session? 19 COMMISSIONER REEVES: Judge, if you would 20 call item 1.21. 21 JUDGE POLLARD: 1.21 consider, discuss and 22 take appropriate action to approve Kerr County group 23 health insurance plans for upcoming 2017-18 plan year to 24 include retiree benefits and have the County Judge sign 25 the same. 110 1 COMMISSIONER REEVES: This is one of the 2 items we previously talked about. I'd like to make a 3 motion that effective October 1, 2017 Kerr County will 4 not provide ancillary product funding due to employees 5 who have opted out of Kerr County medical insurance. 6 Also, effective October 1st, 2017 all Kerr County 7 employees who choose to cover dependents under the Kerr 8 County medical plan, including married couples who 9 choose child coverage, will pay designated portion as 10 set by Commissioners' Court. 11 COMMISSIONER LETZ: Second. 12 MRS. LANTZ: And then I need to know what 13 the allocated amounts the employees are to pay. When we 14 had budget meetings my understanding was that each tier 15 was to go up. 16 COMMISSIONER LETZ: Can we do this one 17 first, get this one done. 18 COMMISSIONER REEVES: This motion on the 19 floor first. 20 JUDGE POLLARD: Any comment or questions 21 about this motion on the floor? 22 COMMISSIONER MOSER: Sounds good. 23 JUDGE POLLARD: All right. Those in favor 24 of it signify by raising your right hands. It's four 25 zero, unanimous. Okay, what's next? 111 1 COMMISSIONER LETZ: The other one would be 2 on the employees that have coverage of their spouse, 3 we're going to discuss raising the amount to -- 4 COMMISSIONER REEVES: The dependent 5 coverage. 6 COMMISSIONER LETZ: Dependent coverage. 7 MRS. LANTZ: Currently the employee 8 children, the employee pays 250 for that and the spouse, 9 and family is 450. And according to my notes at budget 10 hearing you're wanting to raise that up a hundred 11 dollars for each tier. 12 COMMISSIONER REEVES: So right now the 13 employee's spouse it costs $250.00. If you have your 14 children whether it's one or 20, it's a flat two hundred 15 dollars more, correct? 16 MRS. LANTZ: Yes. 17 COMMISSIONER REEVES: I was under the 18 impression when we acted at previous meeting that each 19 one of those would go up by 100 dollars a month. 20 COMMISSIONER LETZ: I think it was just at 21 workshop that we needed to make a court order to that 22 effect. 23 MRS. LANTZ: And then the retiree amount 24 they were going to take the percentage that it went up. 25 MR. BELEW: Yeah, I think that's how it 112 1 ended. 2 MRS. LANTZ: Because I have them here as 3 retiree, because that's all we covered is currently that 4 they pay 250 a month, which it would going to 282.77 a 5 month, would be their portion. And then 6 employee/children 350, employee/spouse 350, and 7 employee/family 550, and that would be a hundred dollars 8 beside the percentage. 9 COMMISSIONER LETZ: I make a motion then 10 that the retirees health benefit will increase by the 11 increase of costs in our health care this year, which is 12 approximately 5.5 percent. And that employee/spouse and 13 employee/children and employee with family will all 14 increase a hundred dollars from their current rates. 15 COMMISSIONER BELEW: Is that covered in what 16 we got on the agenda? 17 COMMISSIONER LETZ: Yeah. 18 COMMISSIONER MOSER: And where did the -- 19 and on this, where did the hundred dollars, is that 20 just -- 21 COMMISSIONER LETZ: It's an arbitrary -- 22 COMMISSIONER MOSER: -- a feel right -- 23 COMMISSIONER REEVES: It gets close to 24 covering what it's going to cost the County. 25 COMMISSIONER MOSER: Just close to it, okay. 113 1 But to make it very clear you just stated the retirees 2 will pay the increase, take the board percentage out of 3 that and just pay for the increase, all right. Okay, 4 good. 5 MRS. LANTZ: And my other -- 6 COMMISSIONER LETZ: Is there a second on 7 that one? 8 COMMISSIONER MOSER: Second. Oh, go ahead. 9 COMMISSIONER REEVES: Second. Go ahead. 10 COMMISSIONER MOSER: Second. 11 JUDGE POLLARD: Okay, I'm not going to try 12 to repeat the motion. Is there any further comment or 13 question? Those in favor raise your right hand. It's 14 right hand, Harley. 15 COMMISSIONER BELEW: Oh, yeah. My other 16 right hand. 17 JUDGE POLLARD: It's four zero, unanimous. 18 It passes. 19 MRS. LANTZ: This includes the pre-65 and 20 post-65 retirees, so just remember our post-65 goes to 21 United Health Care so we're trying to keep our cost the 22 same, so those that are on United Health Care their 23 increase will be the 282.77. 24 COMMISSIONER REEVES: Instead of -- 25 MRS. LANTZ: Instead of 250. 114 1 COMMISSIONER REEVES: That's the way I 2 understood it. 3 MRS. LANTZ: And that's also in the contract 4 here. Just need to -- it's going to be across the Board 5 for pre and post. 6 COMMISSIONER BELEW: Two hundred. You're 7 saying two -- what are you -- two percent, what are you 8 talking about when you're saying two -- what did you 9 just say, Dawn? 10 MRS. LANTZ: 282.77 is what the new rate for 11 retirees will be if they pay. 12 COMMISSIONER BELEW: That's in dollars. 13 MRS. LANTZ: Yes. 14 COMMISSIONER BELEW: $282.00. 15 MRS. LANTZ: $282.77. 16 JUDGE POLLARD: Okay. Does that take care 17 of stuff we need to do in open session? 18 COMMISSIONER LETZ: Yes. 19 JUDGE POLLARD: All right. Then we 20 recess -- 21 COMMISSIONER LETZ: Well, we need to go back 22 into executive session. 23 COMMISSIONER MOSER: When are we going to 24 pay the bills and all that kind of stuff? 25 COMMISSIONER LETZ: You're right, Tom. 115 1 JUDGE POLLARD: All right, 2.1 is 2 consultation with attorney, we did that, so we're going 3 to do some more of that. 4 MRS. LANTZ: On the renewal -- 5 JUDGE POLLARD: Let's go to 3.1, any action 6 so far in executive session? 7 MRS. LANTZ: I need to finish. We didn't 8 talk about dental. 9 MRS. STEBBINS: Wait. Wait, Your Honor. 10 May I -- we need to finish an item on that one -- 11 MRS. LANTZ: Yes, on the same agenda. We 12 didn't address the dental. 13 MRS. STEBBINS: And we didn't address item 14 1.19. 15 COMMISSIONER LETZ: We're not going to do 16 that one, postponed that one. 17 MRS. STEBBINS: So you're still on item 18 1.21, is that what you're saying you didn't finish? 19 MRS. LANTZ: Yes. 20 MRS. STEBBINS: Dawn didn't get to finish 21 that item. 22 MRS. LANTZ: On the dental the employee 23 portion went up 54 cents, and I'm assuming the County is 24 still going to cover all of the employees dental? 25 COMMISSIONER LETZ: What's the cost of the 116 1 County of that dental coverage? 2 MRS. LANTZ: $23.06. And right now it's 3 22.52. So it going up 54 cents. 4 COMMISSIONER LETZ: Yes. I would say we 5 cover the dental. 6 MRS. LANTZ: There's no dependent coverage. 7 They pay a hundred percent of their own. 8 COMMISSIONER REEVES: I make a motion that 9 the County should continue to pay for the employee the 10 actual amount that the dental coverage costs. 11 MRS. LANTZ: 2306. 12 COMMISSIONER REEVES: $23.06. 13 JUDGE POLLARD: Is there a second? 14 MR. BELEW: Second. 15 JUDGE POLLARD: Been moved by Commissioner 16 Reeves, seconded by Commissioner Belew as stated to that 17 the County pays the what, the 23 dollars -- 18 MRS. LANTZ: For employee coverage. 19 JUDGE POLLARD: Any further comment or 20 discussion? If not, those in agreement with it raise 21 your right hand. Thank you, Mr. Belew. Four zero, 22 unanimous. 23 All right. Is there anything else in open 24 session? 25 COMMISSIONER REEVES: We need to pay the 117 1 bills and all of that stuff real quick. 2 JUDGE POLLARD: 4.1 pay the bills. 3 COMMISSIONER LETZ: Move to pay the bills. 4 COMMISSIONER REEVES: I second it. 5 JUDGE POLLARD: Commissioner Letz moves to 6 pay the bills as presented, Commissioner Reeves seconded 7 that motion. Is there any discussion, any questions? 8 Those in favor signify by raising your right hands. 9 It's four zero, unanimous. 10 4.2 budget amendments. There are several. 11 MRS. DOSS: Ten. 12 COMMISSIONER LETZ: I move we approve the 13 budget amendments as presented. 14 JUDGE POLLARD: Is there a second? 15 COMMISSIONER REEVES: I'll second, but I do 16 have a question, item Number 2, Mrs. Auditor, that looks 17 like we've come into some extra money, is that correct? 18 MRS. DOSS: Yes, we got a refund on our 19 unemployment insurance, 31 thousand dollar refund. New 20 revenues so I'm setting up a budget so that we can spend 21 it. 22 COMMISSIONER REEVES: Okay, thank you. 23 COMMISSIONER MOSER: And a question on 24 number 8, moving from contingency to engineering, a 25 hundred thousand. 118 1 MRS. DOSS: Yes. That is a portion that we 2 are -- we've gone over our engineering budget and that's 3 the way the Texas Water Development Board when I send in 4 the request they do an automatic budget adjustment so I 5 am just making it in our books to match what they have 6 done. 7 COMMISSIONER REEVES: So it's more of a 8 bookkeeping -- 9 MRS. DOSS: Yes. 10 COMMISSIONER REEVES: -- that's been 11 approved by -- 12 MRS. DOSS: The Texas Water Development 13 Board actually did it in our budget and sent me back a 14 revised budget so I am now making our's match there's. 15 JUDGE POLLARD: Any further questions? If 16 not, those in favor of the motion signify by raising 17 your right hands. It's four zero, unanimous. 18 All right, late bills, 4.3. 19 MRS. DOSS: None, Sir. 20 JUDGE POLLARD: Pardon. 21 MRS. DOSS: None. 22 JUDGE POLLARD: 4.4 approve and accept 23 monthly reports. Mr. Reeves. 24 COMMISSIONER REEVES: Yes, Sir. I have four 25 of them all for the month of June, 2017. They are the 119 1 County Clerk's monthly report, Constable Precinct 3 2 monthly report, Constable Precinct 4 monthly report, 3 J.P. Precinct Number 4 monthly report. Move to accept 4 the reports as presented and I believe there's no 5 signatures needed, is that correct? So I move to accept 6 the reports. 7 COMMISSIONER LETZ: Second. 8 JUDGE POLLARD: Been moved by Commissioner 9 Reeves to accept the reports as presented, no signatures 10 are necessary. That was seconded by Commissioner Letz. 11 Any further discussion or comments? If not, those in 12 favor signify by raising your right hands. It's four 13 zero, unanimous. 14 All right, 4.5 Auditor's reports. 15 MRS. DOSS: None, Sir. 16 JUDGE POLLARD: None. 5.1 reports from 17 commissioners, liaison committee assignments, anybody? 18 Move on to 5.2 reports from elected 19 officials and department heads. Yes, Sheriff. 20 SHERIFF HIERHOLZER: Well, just something I 21 think you should know -- 22 JUDGE POLLARD: I got a bobblehead on my 23 dashboard and I've named it Sheriff. And you just 24 bobble up here in the courtroom just like on my 25 dashboard. 120 1 Sheriff we are in the process of 2 transferring inmates out of County. In fact we have 3 probably 30 out right now. We still don't have enough 4 beds. We're supposed to close down by the 14th, still 5 trying to find a place to ship inmates to. Gentlemen, I 6 don't know where it's going to be. 7 COMMISSIONER MOSER: Some Sheriffs take them 8 home. 9 SHERIFF HIERHOLZER: Well, some Sheriffs can 10 send them home to Commissioners. But we are looking at 11 that. The other thing that will come up later on budget 12 is I have given the City of Kerrville and the City of 13 Ingram a copy of a new interlocal agreement on housing 14 their inmates in our facility. That will also include 15 medical for their inmates just for the time period that 16 they're there before they're accepted by the County, and 17 we can go into that a little bit further later on. It 18 was reviewed by the County Attorney, and has not been 19 presented to y'all yet because we're still just in kind 20 of the negotiating it, looking at it phase. But it will 21 go to charging the City 50 dollars a day, both cities, 22 50 a day for their inmates, and medical for their 23 inmates, so that's what's behind that. 24 MRS. STEBBINS: And their inmates are 25 defined as class C misdemeanors before magistration. 121 1 Class C misdemeanors always City ordinance, always. 2 But then other misdemeanors and felonies are their 3 prisoners before magistration, which is usually within 4 24 hours. 5 SHERIFF HIERHOLZER: Right. 6 JUDGE POLLARD: Okay, thank you. 7 COMMISSIONER LETZ: I'm not sure if you were 8 in here, Brenda, defer the whole budget workshop today, 9 we're not doing it. 10 MR. DAVIS: Oh, I was not made aware. 11 COMMISSIONER REEVES: Good to see you. 12 MRS. DOSS: When are we going to do it? 13 COMMISSIONER LETZ: Monday. 14 MRS. DOSS: Because Jason had a conference 15 because he couldn't be here on the 31st. 16 COMMISSIONER REEVES: This is unavoidable. 17 COMMISSIONER LETZ: Can't get to it today. 18 COMMISSIONER REEVES: We will figure a way 19 to just talk with you at another time and make sure 20 every opportunity is made available, but today is 21 unavoidable that we can't do it. 22 MR. DAVIS: I understand. 23 COMMISSIONER REEVES: My apologies to you. 24 COMMISSIONER MOSER: You did that last week 25 didn't you, apologize to him for sitting there? 122 1 COMMISSIONER REEVES: He's getting used to 2 it. 3 SHERIFF HIERHOLZER: And 1.19 was postponed 4 a little later too? 5 COMMISSIONER LETZ: Yes. 6 JUDGE POLLARD: Okay, 5.3 reports from 7 boards, commissions and committees. Anybody? 8 City/County joint projects or operations reports, or 9 other. None. 10 All right, we finished up the open session, 11 now we go back into executive session under the same 12 ones that I named before. We just recessed to come back 13 in. 14 (Executive session.) 15 JUDGE POLLARD: We're back in open session 16 now. There's no further business for the Commissioners' 17 Court, is that correct? 18 COMMISSIONER REEVES: That is correct, Sir. 19 JUDGE POLLARD: All right then, we're 20 adjourned. Thank you very much. 21 * * * * * * 22 23 24 25 123 1 STATE OF TEXAS * 2 COUNTY OF KERR * 3 I, DEBRA ELLEN GIFFORD, Certified Shorthand 4 Reporter in and for the State of Texas, and Official 5 Reporter in and for Kerr County Commissioners' Court, do 6 hereby certify that the above and foregoing pages 7 contain and comprise a true and correct transcription of 8 the proceedings had in the above-entitled Commissioners' 9 Court. 10 Dated this the 8th day of September, A.D. 11 2017. 12 13 /s/DEBRA ELLEN GIFFORD Certified Shorthand Reporter 14 No. 953 Expiration Date 12/31/2018 15 * * * * * * 16 17 18 19 20 21 22 23 24 25