1 1 2 3 KERR COUNTY COMMISSIONERS' COURT 4 Regular Session 5 Monday, September 11, 2017 6 9:00 a.m. 7 Commissioners' Courtroom 8 Kerr County Courthouse 9 Kerrville, Texas 78028 10 11 12 13 14 15 16 17 18 19 20 21 22 23 PRESENT: TOM POLLARD, Kerr County Judge HARLEY BELEW, Commissioner Pct. 1 24 TOM MOSER, Commissioner Pct. 2 JONATHAN LETZ, Commissioner Pct. 3 25 BOB REEVES, Commissioner Pct. 4 2 1 I-N-D-E-X 2 NO. PAGE 3 *** Commissioners' Comments. 6 4 1.1 Consider, discuss and take appropriate 8 action regarding Second Amendment to the 5 lease between Kerr County and the Hill Country District Junior Livestock Show 6 Association, Inc., ,and authorize County Judge to sign. 7 1.2 Presentation by Texas Association of 11 8 Counties Risk Management - 2016 Kerr County Gold Star Safety Award. 9 1.3 Consider, discuss and take appropriate 15 10 action for the Court to accept the Xerox Copier Contract 072771400 for the Road 11 and Bride Department and the Engineering Department, and have the County Judge 12 sign the same. 13 1.4 Consider, discuss and take appropriate 16 action on a concept plan for Hidden 14 Springs, Pct.3. 15 1.5 Consider, discuss and take appropriate 21 action on closure of the Juvenile Detention 16 Facility. This includes, but is not limited to, transfer of resources, equipment, and 17 supplies to the Kerr County Juvenile Board. 18 1.6 Consider, discuss amending and clarifying 25 Court Number 36293 of the changing of 19 polling location in Precinct 314 from Cailloux City Center to Zion Lutheran Church. 20 1.6a Consider and approve consolidating the 27 21 polling locations for Precinct 303, 308, 312 and 314 for the November 7, 2017 election 22 from the Cailloux City Center to the Zion Lutheran Church in accordance with Chapter 23 43 of the Texas Election Code. 24 25 3 1 I-N-D-E-X 2 NO. PAGE 3 1.9 Consider, discuss and take appropriate 28 action to determine the disposition of 2 4 county vehicles; 2006 Ford Taurus (courthouse vehicle) and 2011 Ford 5 Expedition (Constable Pct. 3 vehicle). 6 1.10 Consider, discuss and take appropriate 31 action to purchase a new vehicle for 7 Constable Precinct 3. 8 1.11 Consider, discuss and take appropriate 35 action on request to authorize County 9 Judge to sign letter in support of the United States Special Operations Forces 10 Exercise taking place from March 1st to May 1st, 2018. 11 1.7 Consider, discuss and take appropriate 40 12 action regarding outstanding performance stipend policy. 13 1.8 Consider, discuss and take appropriate 50 14 action to adopt longevity policy for Elected Officials. 15 1.15 Public Hearing on the proposed Kerr 58 16 County and Lateral Roads 2017 tax rate. 17 1.17 Consider, discuss and take appropriate 58 action regarding the 2017 Veterans Day 18 Parade. 19 1.12 Consider, discuss and take appropriate 61 action on requests from appointed and 20 elected officials to appoint clerks and assistants for their offices pursuant to 21 Local Government Code Chapter 151. 22 1.13 Consider, discuss and take appropriate 62 action to approve revised Interlocal 23 Agreement for jail inmate services between Burnet County and Kerr County. 24 25 4 1 I-N-D-E-X 2 NO. PAGE 3 1.14 Consider, discuss and take appropriate 65 action to nominate up to five (5) persons 4 to the Kerr Central Appraisal District Board of Directors for 2018-2019. 5 1.16 Consider, discuss and take appropriate 66 6 action to approve Change Order Number 003 for Kerr County Jail Expansion as submitted 7 and authorize County Judge to sign same. 8 1.21 Consider, discuss and take appropriate 70 action in response to request from 9 Christmas Lighting Corporation, along with the Cailloux Foundation, to display 10 items on the courthouse lawn for the 2017 Christmas Holiday. 11 1.18 Consider, discuss and take appropriate 74 12 action to accept the Arbitrage Rebate Review relating to Kerr County, Texas 13 Certificates of Obligation, Series 2012A. 14 1.19 Consider, discuss and take appropriate 75 action to hire an ACO/Kennel Technician 15 at Animal Services; this is a budgeted position. 16 1.20 Consider, discuss and take appropriate 76 17 action to authorize the County Auditor to disburse balance of unused funds from 18 prior years pertaining to the 216th DA Clearing Fund. 19 1.25 Consider, discuss and take appropriate 79 20 action regarding funding and agreement with the Kerr Economic Development 21 Corporation (KEDC). 22 1.23 Consider, discuss and take appropriate 96 action on personnel issue. 23 1.24 Consider, discuss and take appropriate 97 24 action on a personnel issue to be addressed in Executive Session. 25 5 1 I-N-D-E-X 2 NO. PAGE 3 4.1 Pay bills. 97 4 4.2 Budget Amendments. 98 5 4.3 Late Bills. 98 6 4.4 Approve and accept Monthly Reports. 98 7 4.5 Auditor Reports. 100 8 5.1 Reports from Commissioners/Liaison 101 Committee Assignments as per attachment. 9 5.2 Reports from Elected Officials/Department 101 10 Heads. 11 5.3 Reports from Boards, Commissions and 101 Committees. 12 a). City/County Joint Projects or Operations Reports 13 b). Other 14 *** Adjournment. 104 15 *** Reporter's Certificate. 105 16 * * * * * * 17 18 19 20 21 22 23 24 25 6 1 JUDGE POLLARD: It's September the 14th, a 2 little past 9 a.m. -- September 11th, I'm sorry. 3 Commissioners' Court is in session. We'll start today 4 with Commissioner Moser with the prayer and the Pledge 5 of Allegiance. 6 (Prayer and Pledge of Allegiance.) 7 JUDGE POLLARD: I'll get in trouble for 8 misstating that date, this is my daughter's birthday, 9 September the 11th. She'd be upset with me about that. 10 All right, this is the part of the agenda 11 where the public can come forward and speak on something 12 that's not on the agenda, if so then please step forward 13 to the podium, identify yourself, state your address and 14 limit your comments to three minutes, please. Remember, 15 this is on something that is not on the agenda. Anybody 16 want to speak step forward, please. 17 There being no one, we'll go to the the next 18 item on the agenda, which is the comments from the 19 Commissioners and the County Judge about things that 20 happened the past week or two weeks, whatever. We'll 21 start with Precinct 1. 22 COMMISSIONER BELEW: I don't have anything 23 really to report, Judge. I just want to say that 24 Commissioner Moser just reminded us we all know where we 25 were this time 16 years ago, that we should always 7 1 support our first responders, and be thankful for them, 2 and we've made it through everything that has come our 3 way so far and a lot of it had to do with them. So I 4 say please -- 5 JUDGE POLLARD: Just lately with Kerr 6 County. 7 COMMISSIONER BELEW: Yeah. 8 JUDGE POLLARD: Thank you, Sir. Mr. Moser. 9 COMMISSIONER MOSER: A couple things. One 10 sort of a sad thing, Ed Higgins, who was a County 11 Commissioner died yesterday, so no announcement on 12 services or anything like that, but he is long-time 13 resident of Center Point and a military veteran and we 14 appreciate everything he did. As a matter of fact, I 15 think we had a Resolution for him a year and a half, two 16 years ago. 17 On a brighter note, I was in Washington D.C. 18 last week, and that's not good news, but anyway I was 19 there. But coming back on the plane as a surprise to me 20 where 40 veterans from San Antonio area, they were on 21 the honor flight. And so what was so impressive these 22 40 veterans were from World War II, Korea and Viet Nam. 23 And there were six of them I think that had served in 24 all three, which was amazing. And they were obviously 25 recognized by everybody there, appreciated what they've 8 1 done for the country, but that's really, really a nice 2 thing, and it's just for San Antonio, it's honor flight 3 San Antonio, so anybody wants to look at it go to the 4 website, contribute to it. It's all expenses to them to 5 take them to the memorials, recognizing the battles that 6 they been in. So that was quite an honor to be on the 7 same airline with these guys. That's all. 8 JUDGE POLLARD: Thank you. I don't have 9 anything to report. Mr. Letz. 10 COMMISSIONER LETZ: Nothing. 11 JUDGE POLLARD: Mr. Reeves. 12 COMMISSIONER REEVES: Just to echo the other 13 end of the table that it doesn't seem like in one way 14 it's been 16 years ago, but it has, and I think as you 15 said everybody can remember where they were at that 16 time. My mother she used to talk about she could 17 remember vividly where she was on December 7th, 1941, 18 and I never really understood that until 16 years ago 19 today. It's a time we don't ever want to forget. Thank 20 you. 21 JUDGE POLLARD: All right. We'll get to 22 item 1.1 on the agenda, which is a timed item for 9 a.m. 23 consider, discuss and take appropriate action regarding 24 second amendment to the lease between Kerr County and 25 the Hill Country District Junior Livestock Show 9 1 Association and authorize the County Judge to sign same. 2 Reeves and Letz. Who wants to take the lead? 3 COMMISSIONER REEVES: I'll go ahead and take 4 the lead on this one. As you'll recall that in 2012 the 5 Livestock Show Association and the County executed a 20 6 year lease with a ten-year option after the expiration 7 of. This would be the second amendment to the original 8 lease, called it the stock show could maintain up to 9 four hundred square feet of storage year round for their 10 various items. When the old Exhibit Hall was torn down 11 that storage went away. Since then the stock show has 12 been utilizing Conex boxes with Mr. Bollier's staff 13 moving from the project barn where they had their shop 14 over to Schreiner and Hayes Street that created some 15 space right next to what the fair currently uses for 16 their storage. And so therefore I'd like to have the 17 lease amended to the stock show gets to use the space at 18 the maintenance department, was using in the project 19 barn, for storage. The copy of the lease is in the 20 backup. I don't know if Mr. Bauer has any comments or 21 not. 22 MR. BAUER: We would appreciate the use for 23 the amendment of that. Our needs have kind of been 24 enlarged a little bit. We have a new sales ring as many 25 of you are aware of. We need to keep it out of the dry 10 1 and weather, that's a pretty big investment, as well as 2 quite a bit of material, and then we would be able to 3 move those two Conex's from the facility as well and 4 kind of clean that up. If we could ask have this 5 amendment to the lease. 6 COMMISSIONER REEVES: The County Attorney 7 has drafted this amendment, so I know it meets with our 8 standards, and therefore, I make a motion that we 9 approve the second amendment to the lease between Kerr 10 County and the Hill Country District Junior Livestock 11 Show Association, and authorize the County Judge to sign 12 such, and I believe y'all meet this week, and you and 13 Mrs. Coldwell can execute it at that time, is that 14 right, Mr. Bauer? 15 MR. BAUER: That is correct. 16 COMMISSIONER REEVES: I make a motion to 17 that effect. 18 JUDGE POLLARD: All right, is there a 19 second? 20 COMMISSIONER BELEW: Second. 21 JUDGE POLLARD: All right. It's been moved 22 by Commissioner Reeves, and seconded by Commissioner 23 Belew to approve the second amendment to the lease 24 agreement between Kerr County and Hill Country District 25 Junior Livestock Show Association, and to authorize the 11 1 County Judge to execute same. Is there any further 2 comment on or discussion? There being none, those in 3 favor signify by raising your right hands. It is four 4 zero, unanimous, that passes. 5 All right, item 1.2 presentation by the 6 Texas Association of Counties Risk Management 2016 Kerr 7 County Gold Star Safety Award. Mr. Larry Boccaccio, I 8 think is the way you pronounce it? 9 MR. BOCCACCIO: Very good. Thank you, 10 Judge. 11 JUDGE POLLARD: Did I get it right? 12 MR. BOCCACCIO: You got it. Good morning 13 everyone. 14 JUDGE POLLARD: Well, it was accidental. 15 Welcome, Sir. 16 MR. BOCCACCIO: Thank you, Sir. These never 17 get old to present, I love doing this. The closer I got 18 to Kerrville today, and -- 19 JUDGE POLLARD: And the drier it got. 20 MR. BOCCACCIO: -- and leaving Austin in the 21 rearview mirror it was this peaceful feeling was like 22 okay, I'm good for three days while I'm away. 23 So let me read you real quick what the press 24 release says, and while I'm getting the old glasses out 25 I didn't use to have out. I'll tell you this, the Gold 12 1 Star Safety Awards, that's the highest tier safety award 2 that the risk management pool gives. We gave out only 3 14 of those this year, so basically it says Kerr County 4 has earned the 2016 Gold Star Safety Award from the 5 Texas Association of Counties Risk Management Pool for 6 its record of excellence in this involvement and 7 commitment to safety in the work place, as well as for 8 controlling workers compensation claims. So I'll be 9 brief that that kind of sums it up in a nutshell. I was 10 asking Dawn how many in a row it was, and I've lost 11 count. I think it's -- I want to say it's seven or 12 eight in a row. 13 JUDGE POLLARD: 14 out of 254 counties? 14 MR. BOCCACCIO: 14 out of 254 counties. 15 COMMISSIONER MOSER: Like five percent, wow. 16 MR. BOCCACCIO: So yes, it's an award, man, 17 you have to earn it to get it. And one of the things 18 that we'll actually be implementing this year for next 19 year's safety award, we have a new fire extinguisher 20 simulator, and they wouldn't let me set fire to things 21 so I have to kind of do it with a computerized model and 22 a laser fire extinguisher, but it's pretty cool. So 23 we're going to bring that out and train the staff, and 24 accordingly. So would y'all like to do a picture? 25 COMMISSIONER MOSER: Dawn usually has a hard 13 1 hat on, but she doesn't have it on. 2 JUDGE POLLARD: Dawn needs to be in the 3 picture. 4 MR. BOCCACCIO: Come on, Dawn. 5 COMMISSIONER REEVES: Because while we're 6 trying to get Dawn up here every department has earned 7 this award, but she does an excellent job making sure 8 that the I's are dotted, the T's are crossed, she does 9 an excellent job, as well as every department, and you 10 know when you think the number of employees we have, 11 it's a testament to everybody that works for Kerr 12 County. 13 COMMISSIONER LETZ: The other thing is it 14 saves all the taxpayers because it helps our insurance 15 rates. 16 MR. BOCCACCIO: Absolutely. 17 COMMISSIONER LETZ: So it's a big plus for 18 everybody. 19 MR. BOCCACCIO: That should probably be the 20 number one prime interest right there, it saves 21 taxpayers money, yeah. 22 JUDGE POLLARD: I'd be interested in knowing 23 of the 14 awarded, are there any -- how many others are 24 there that maybe have seven or eight straight continuous 25 years? 14 1 MR. BOCCACCIO: I have -- let's see, two 2 that popped to mind. Nueces County and San Patricio 3 County, or at least what's left of them right now, and 4 they're considerably larger and have a larger staff to 5 implement this, so my hat's off to Dawn, and Kelly, and 6 the rest of the Road and Bridge crew for keeping things 7 safe out there, it's a tough task. And you know, I 8 always ask the question when I do training out at Road 9 and Bridge, I ask the guys, you know, do you think you 10 have a dangerous job, and most of them say no. And tell 11 you what if you look at the number of fatalities we see 12 on an annual basis it is, so it's a testament to their 13 work. 14 JUDGE POLLARD: Thank you. 15 COMMISSIONER LETZ: Get the photograph then. 16 (Off the record.) 17 JUDGE POLLARD: You're it, you're our 18 unanimous pick. 19 MR. BOCCACCIO: Where is Kelly? 20 COMMISSIONER LETZ: Kelly oughta be up 21 there, too. 22 MR. BOCCACCIO: Y'all don't need me this 23 picture. 24 (Off the record.) 25 MRS. LANTZ: Well, I will say the Sheriff 15 1 has a lot to do with it, too, because he doesn't have a 2 lot of claims either, so thanks. 3 (Applause.) 4 COMMISSIONER BELEW: Make sure Tim doesn't 5 hurt himself hanging that on the wall. 6 MR. BOCCACCIO: I saw him coming in. So -- 7 JUDGE POLLARD: Well, thank you very much, 8 Sir. 9 MR. BOCCACCIO: You're welcome. 10 JUDGE POLLARD: We appreciate that honor. 11 Let's go to item 1.3, also a timed item at 9 12 o'clock, consider, discuss and take appropriate action 13 for the Court to accept the Xerox copier contract number 14 072771400 for the Road and Bridge Department and the 15 Engineering Department, and have the County Judge 16 execute same. Kelly. 17 MS. HOFFER: I have before you the 2017-18 18 Xerox copier lease for your review and approval. Road 19 and Bridge, and Engineering split the cost evenly. The 20 new proposal before you results in an annual savings of 21 $280.00 compared to the current fiscal year that we're 22 paying. 2017-18 copier lease for the Road and Bridge 23 Department would be charged to line item 15-612-461 for 24 the first six months of the year, which is $735.00, and 25 the Engineering Department would be charged to line item 16 1 15-601-461 for the second six months of the year, again 2 $735.00. Funds are available in both departments fiscal 3 year 17-18 budget. The County Attorney has reviewed the 4 lease agreement, 072771400. 5 At this time I ask the Court for their 6 approval regarding the fiscal year 17-18 Xerox lease 7 agreement 072771400 for the Road and Bridge Department, 8 and the Engineering Department, and have the County 9 Judge sign the same. 10 COMMISSIONER MOSER: Move for approval. 11 COMMISSIONER REEVES: Second. 12 JUDGE POLLARD: Been moved by Commissioner 13 Moser and seconded by Commissioner Reeves to approve 14 the -- accept the contract with Xerox copier contract 15 number 072771400 for the Road and Bridge Department, and 16 the Engineering Department, and to authorize the County 17 Judge to sign same. Is there any further discussion or 18 comment? There being none, those in favor signify by 19 raising your right hands. It is four zero, unanimous, 20 it passes. Thank you, Kelly. 21 Also a timed item at 9 o'clock, and we're 22 late doing it, 1.4 consider, discuss and take 23 appropriate action on a concept plan for Hidden Springs, 24 which is situated in Precinct 3. Mr. Hastings. 25 MR. HASTINGS: Thank you. Owners/developers 17 1 Dale Crenwelge and partners have submitted a concept 2 plan for a proposed 746 acre subdivision containing 108 3 lots in Kerr, Kendall, and Gillespie Counties. Out of 4 those 108 lots 92 of them will be in Kerr County, and 5 548 acres out of the 746 are all in Kerr County. 6 All proposed lots in Kerr County will be 7 over five acres. The lots will be served by private 8 water wells and OSSF. Part of the proposed subdivision 9 lies within the floodplain. They've got plans to 10 resolve that. The roads are proposed to be privately 11 owned and maintained, and will have a gate US 87 in 12 Kendall County. A portion of the main road is proposed 13 to be built as a collector, 24 feet wide, to satisfy 14 Kerr County and Kendall County requirements; however, 15 the right-of-way width is proposed to remain 60 foot for 16 that section, because that's what Kendall County 17 requires, and the vast majority of that section that 18 needs to be 24 feet wide is in Kendall County. It 19 affects 6 lots in Kerr County, about 900 linear feet of 20 roadway. 21 The County Engineer requests that the Court 22 consider, discuss and take appropriate action on the 23 concept plan for Hidden Springs, it is Precinct 2(sic), 24 and Dale Crenwelge is here, the developer, to answer any 25 questions you have. 18 1 COMMISSIONER LETZ: Precinct 3. 2 MR. HASTINGS: Precinct 3, I apologize. 3 COMMISSIONER LETZ: The concept shows it to 4 be two phases as well, Phase 1 and Phase II, and I 5 believe that's the current plan. 6 MR. CRENWELGE: Yeah, Dale Crenwelge. Yeah, 7 and I appreciate you guys time. 8 JUDGE POLLARD: What's your address please? 9 MR. CRENWELGE: The plan is -- 10 JUDGE POLLARD: State your address, please. 11 MR. CRENWELGE: Address? 12 JUDGE POLLARD: Yes. 13 MR. CRENWELGE: 1020 Lane Valley Road, 14 Comfort, Texas 78013. 15 COMMISSIONER LETZ: Phase I will go first 16 and phase II will follow? 17 MR. CRENWELGE: Yes. Probably be on the 18 agenda for preliminary plat for phase I as soon as 19 possible. 20 COMMISSIONER LETZ: And, Charlie, we will 21 need a variance for that -- or agree when the approval 22 of the preliminary plat we don't have a problem with the 23 right-of-way width being slightly narrower than our 24 rules state, correct? 25 MR. HASTINGS: Yes, Sir. 19 1 COMMISSIONER LETZ: So we need a variance on 2 that, and I don't see any problem with that. It doesn't 3 make any sense to have the right-of-way vary from 4 Kendall County to Kerr County, the road's more 5 important. I think it looks good. I mean this is the 6 first major development that we've had in many years, 7 which means that our inventory of lots in the Eastern 8 part of the County must be down to a point that they 9 think it's going to work. Have you got approval from 10 Kendall County yet? 11 MR. CRENWELGE: We're on the agenda, I 12 think, at the end of the month. 13 COMMISSIONER LETZ: End of the month. 14 MR. CRENWELGE: Met with the commissioners 15 and their group of people, and -- 16 COMMISSIONER MOSER: And the plan is 17 everybody to have their own water well? 18 MR. CRENWELGE: Yes, Sir. Yes, Sir. We're 19 doing the water availability for Kendall County right 20 now, but we drilled in Kerr County, we drilled five 21 wells just to prove up the water in Kerr County. 22 COMMISSIONER MOSER: And when you say prove 23 it up, what do you mean? 24 MR. CRENWELGE: Just the quantity and the 25 depth, the depth of the sand. 20 1 COMMISSIONER MOSER: So Kendall County 2 requires a water availability? 3 MR. CRENWELGE: Yes, Sir. Pumping test and 4 availability. 5 COMMISSIONER LETZ: So do we. We only 6 require two; you drilled five. 7 MR. CRENWELGE: Drilled five just to -- 8 COMMISSIONER MOSER: Okay, good deal. 9 COMMISSIONER LETZ: I think it looks good, 10 move for approval. 11 COMMISSIONER REEVES: Second. 12 JUDGE POLLARD: Been moved by Commissioner 13 Letz, seconded by Commissioner Reeves to approve the 14 concept plan for Hidden Springs Subdivision -- proposed 15 subdivision located in Precinct 3 of Kerr County, Texas. 16 As well as two other counties Kendall and Gillespie 17 Counties. Is there any further comment or discussion? 18 COMMISSIONER LETZ: A comment for those 19 that don't Dale, they've been pretty successful with the 20 developments. They've done Falling Water and Reserve 21 Falling Waters, and Cypress Springs, and those are 22 probably some of the more successful developments. 23 JUDGE POLLARD: Yeah, seems like I heard of 24 them. 25 MR. CRENWELGE: Great. 21 1 JUDGE POLLARD: Okay. Any further comments 2 or questions? If not, those in favor signify by raising 3 their right hands. It's four zero, unanimous. Thank 4 you, Mr. Crenwelge. 5 MR. CRENWELGE: Thank you. Take care. 6 JUDGE POLLARD: Say hello to Judge Lux for 7 me. 8 All right, let's go to item 1.5 on the 9 agenda, which is consider, discuss and take appropriate 10 action on closure of Juvenile Detention Facility. This 11 includes, but is not limited to transfer of resources, 12 equipment, and supplies to the Kerr County Juvenile 13 Board. Mr. Davis. 14 MR. DAVIS: Good morning, Your Honor, 15 Commissioners. I submitted a list, these are items that 16 we would request be transferred upon closure of the 17 facility from the ownership being with the Kerr County 18 Commissioners' Court. We would ask that these items be 19 transferred to the Kerr County Juvenile Board for their 20 operational control. You should have an itemized list 21 in your packet, I believe. If you have any questions 22 these are things that we are requesting to use after the 23 closure. I would like to scratch one item, that is the 24 GMC Safari van. We would like to -- at the point the 25 facility closes we would know longer have a use for that 22 1 van, the Probation Department would not, so we will then 2 return that van to Kerr County, or for other uses. The 3 facility will not need it, Probation Department will not 4 need it. And the van may have a use for a trade-in 5 value for the Court. 6 COMMISSIONER MOSER: Jason, are these 7 current estimated values, or are these new values? 8 MR. DAVIS: Well, mostly new. I can tell 9 you -- 10 COMMISSIONER MOSER: That's what it looks 11 like. 12 MR. DAVIS: The van that's a current 13 estimate, but the value on the Dodge Charger that is the 14 new value. It's what I -- 15 COMMISSIONER BELEW: It's replacement value, 16 is that what you're talking about? 17 MR. DAVIS: No, Sir. That's what I was 18 told, and I'll have to defer to the Auditor, but Brenda, 19 weren't you wanting new value on the Charger? 20 MRS. DOSS: Yes. These are the costs. 21 COMMISSIONER MOSER: So these are costs; not 22 current value? 23 MRS. DOSS: Right. Except for the van. 24 COMMISSIONER MOSER: All right, so that was 25 my question. Okay. 23 1 COMMISSIONER LETZ: And the items that are 2 not -- there's no price on them you want those be 3 transferred as well? 4 MR. DAVIS: That's correct. We couldn't 5 give you a fair market value, and we're not looking -- 6 we're looking at probably a couple desk chairs and not 7 large quantities. The file cabinets would be would be 8 for the personnel files, or actually -- most likely 9 personnel files if we could do not transfer those 10 personnel files to HR, which is something that we have 11 to consider in the future. That's not on the agenda 12 today, so I won't go into that. But that's the purpose 13 of those file cabinets. 14 COMMISSIONER LETZ: I make a motion that the 15 items listed on the agenda item be transferred to the 16 Probation Department from the Juvenile Detention 17 facility, excluding the GMC Safari van. 18 JUDGE POLLARD: Is there a second? 19 COMMISSIONER BELEW: I'll second. 20 JUDGE POLLARD: Been moved by Commissioner 21 Letz, seconded by Commissioner Belew to transfer the 22 items listed. This is relating to item 1.4(sic) on the 23 agenda to transfer the -- 24 COMMISSIONER MOSER: 1.5. 25 JUDGE POLLARD: 1.5, I'm sorry. To 24 1 transfer the assets to Kerr County Juvenile Board and to 2 Kerr County -- 3 MR. DAVIS: From Kerr -- 4 JUDGE POLLARD: -- with the exception of 5 that van? 6 MR. DAVIS: Yes, Sir. 7 JUDGE POLLARD: The van goes to Kerr County. 8 MR. DAVIS: Correct. 9 COMMISSIONER REEVES: Actually the van 10 belongs to Kerr County now. 11 MR. DAVIS: Correct. 12 COMMISSIONER REEVES: And what you're 13 wanting to do, if I understand Mr. Letz's motion, is 14 transfer them to from Kerr County to the Juvenile 15 Probation Board. 16 MR. DAVIS: Actually the Juvenile Board, 17 yes, Kerr County Juvenile Board. 18 COMMISSIONER REEVES: The Juvenile Board? 19 MR. DAVIS: Yes. 20 COMMISSIONER REEVES: Is this okay with the 21 County Attorney to do this? 22 MRS. STEBBINS: Yes, Sir. 23 JUDGE POLLARD: All right, is there further 24 discussion? If not, those in favor of the motion 25 signify by raising their right hands. It's four zero, 25 1 unanimous. 2 MR. DAVIS: Thank you, gentlemen. 3 JUDGE POLLARD: Thank you, Sir. Let's go to 4 item 1.6 consider, discuss amending and clarifying the 5 court order number 36293 of the changing of polling 6 location in Precinct 314 from the Cailloux City Center 7 to the Zion Lutheran Church. Nadene Alford. 8 MS. ALFORD: Yes, Sir. In that court order 9 I put Precinct 314, and in fact we're changing all of -- 10 we're combining the election, the precincts for the 11 November 7th election, 303, 308, 312, and 314, and that 12 I'm trying to clarify that it's all those precincts that 13 are moving from the Cailloux to the Zion Lutheran Church 14 as the polling location. 15 JUDGE POLLARD: Is there -- 16 COMMISSIONER LETZ: I make a motion that we 17 clarify that all precincts -- precincts in Precinct 3 18 will be at Zion Lutheran Church for the early voting. 19 MS. ALFORD: Election day. On the election 20 day. Early voting will be at the Cailloux. This is 21 because election day they're having that state act play 22 there. 23 COMMISSIONER LETZ: So all precincts in 24 precincts 3 will be at Zion Lutheran Church election 25 day. 26 1 JUDGE POLLARD: Okay. 2 COMMISSIONER BELEW: Second. 3 JUDGE POLLARD: All right. It's been moved 4 by Commissioner Letz, seconded by Commissioner Belew to 5 clarify this Court order number 36293 that previously 6 said that it was related only to Precinct 314, changing 7 that from the Cailloux Center to the Zion Lutheran 8 Church, and now this would clarify to include three 9 other precincts, I think it is. 10 MS. ALFORD: That is correct. I also had an 11 agenda item 1.6a on consolidating also. 12 JUDGE POLLARD: All right, and those other 13 three precincts are -- refresh my memory. 14 MS. ALFORD: 303, 308, and 312 along with 15 314. 16 JUDGE POLLARD: Okay, all of those being 17 transferred from the Cailloux Center to the Zion 18 Lutheran Church. Is there any further discussion? This 19 is only for purposes of that one election, is that 20 correct? 21 MS. ALFORD: That is correct. 22 JUDGE POLLARD: All right, go ahead. 23 COMMISSIONER LETZ: I have a question. We 24 have the addendum 6a, and this is 6, and 6a seems to be 25 doing what we just did. 27 1 MS. ALFORD: Yes, Sir. 2 COMMISSIONER REEVES: So we need to call 6a. 3 COMMISSIONER LETZ: Maybe you should call 6a 4 at the same time. 5 JUDGE POLLARD: All right, let me glance at 6 that right quick. Item 6a is consider and approve 7 consolidating the polling locations for Precincts 303, 8 308, 312 and 314 for the November 7, 2017 election from 9 the Cailloux Event Center to the Zion Lutheran Church in 10 accordance with chapter 43 of the Texas Election Code. 11 That's the motion you made? 12 COMMISSIONER LETZ: Well, my motion applies 13 to both 6 and 6a. 14 JUDGE POLLARD: Does the second agree? 15 COMMISSIONER BELEW: Yes. 16 JUDGE POLLARD: So agree. Is there any 17 further discussion or comments? 18 COMMISSIONER MOSER: Question. Zion 19 Lutheran Church is located where? 20 MS. ALFORD: On Barnett Street. 21 COMMISSIONER MOSER: On Barnett Street, all 22 right, thank you. 23 JUDGE POLLARD: All right, is there any 24 further comment or question? There being none, those in 25 favor of the motion signify by raising your right hands. 28 1 It's four zero, unanimous, that passes. Thank you, 2 Nadene. 3 MS. ALFORD: Thank you. 4 JUDGE POLLARD: Item 1.9 is a timed item at 5 9:30. Consider, discuss and take appropriate action to 6 determine the disposition of two County vehicles, a 2006 7 Ford Taurus, which is courthouse vehicle, and a 2011 8 Ford Expedition, which is a Precinct 3 constable's 9 vehicle. And Miss Doss, do you want to address this? 10 MRS. DOSS: Yes. 11 JUDGE POLLARD: I'm sure Constable Wilke 12 will probably also want to say something. 13 MRS. DOSS: Yes, I'm sure he will. 14 JUDGE POLLARD: Let Brenda go first, Ken. 15 MRS. DOSS: At the last meeting you had 16 asked about the Ford Taurus, and Constable Wilke got a 17 trade-in value of a thousand dollars for it. It's a 18 2006 Ford Taurus with about 85 thousand miles on it, so 19 I need to know if you want to trade it in for a new 20 vehicle for him, or do you want me to put it on 21 GovDeals. We don't know how much we're going to get on 22 the GovDeals. So either we can take the thousand 23 dollars as a trade-in, or we can take our chance on 24 GovDeals? 25 COMMISSIONER BELEW: Well, you won't get 29 1 less than a thousand dollars. 2 COMMISSIONER LETZ: I would recommend we put 3 it on GovDeals. 4 COMMISSIONER BELEW: I agree. 5 COMMISSIONER MOSER: I do, too. 6 COMMISSIONER LETZ: And I don't know if we 7 can do it under this agenda item, but I think we should 8 put that Safari van under GovDeals also, unless we have 9 a use for it, and then apply all of that. 10 MRS. DOSS: He needs the van until he 11 closes. 12 COMMISSIONER BELEW: We oughta ask any of 13 the other departments if they have a need for it. 14 COMMISSIONER LETZ: Well, for right now all 15 we do is the Taurus. I recommend -- 16 MRS. DOSS: So if you want to put it on 17 GovDeals we need to declare it surplus and have me put 18 it on GovDeals. 19 COMMISSIONER LETZ: I make a motion that we 20 declare the 2006 Ford Taurus surplus and put it on 21 GovDeals. 22 COMMISSIONER MOSER: Second. 23 JUDGE POLLARD: Been moved by Commissioner 24 Letz, pursuant to item 1.9 on the agenda, seconded by 25 Commissioner Moser to put the 2006 Ford Taurus on the -- 30 1 what's the name of it? 2 COMMISSIONER LETZ: GovDeals. 3 JUDGE POLLARD: GovDeals. And is there any 4 further comment or discussion? 5 COMMISSIONER BELEW: I have one question. 6 Does that change the cost of the other vehicle? 7 MRS. DOSS: Not that he had -- not that he 8 had -- it would have reduced it by a thousand for trade 9 in. 10 COMMISSIONER BELEW: Doesn't change it 11 otherwise. 12 MRS. DOSS: Right. 13 COMMISSIONER BELEW: That's all I have. 14 Sometimes they offer you, you know -- 15 JUDGE POLLARD: Well, we'll take our chance. 16 All right, any further comment or discussion? If not, 17 those in favor of the motion signify by raising their 18 right hands. It's four zero, unanimous. Is there any 19 kind of a motion with regard to the 2011 Ford 20 Expedition? 21 COMMISSIONER LETZ: I think it can -- I 22 would recommend -- yeah, I make a motion that the 2011 23 Ford Expedition be traded in on that new vehicle, which 24 would be addressed in item 1.11, I believe -- or 1.10, 25 the next item. 31 1 JUDGE POLLARD: Okay, 1.10. All right, item 2 1.10 is consider, discuss and take appropriate action to 3 purchase a new vehicle for Constable Precinct 3. If I 4 were you, I wouldn't say anything, things are going your 5 way, Mr. Wilke. 6 (Constable Wilke putting thumb up!) 7 COMMISSIONER LETZ: Let's go back to -- I 8 made a motion on 1.9 -- 9 COMMISSIONER MOSER: And I seconded the 10 motion. 11 COMMISSIONER LETZ: -- to apply the 2011 12 Ford Expedition be traded in on a new vehicle. 13 JUDGE POLLARD: Okay. All right, that's an 14 amendment to your motion? 15 COMMISSIONER LETZ: That is the motion. 16 That's the motion I made on 1.9, and then when we get to 17 1.10 you can then authorize the purchase. 18 JUDGE POLLARD: All right. So go back to 19 1.9 then that's your motion on 1.9, that is to trade in 20 the 2011 Ford Expedition on a new vehicle, is that 21 correct? 22 COMMISSIONER LETZ: Correct. 23 COMMISSIONER BELEW: I thought we were 24 selling it through GovDeals. 25 JUDGE POLLARD: Who seconded it? 32 1 COMMISSIONER MOSER: I did. 2 COMMISSIONER LETZ: That was the Taurus. 3 JUDGE POLLARD: All right, is there any 4 further comment or discussion? If not, those in favor 5 signify by raising their right hands. Four zero, 6 unanimous. 7 1.10 consider, discuss and take appropriate 8 action to purchase a new vehicle for Precinct 3 9 Constable. 10 COMMISSIONER LETZ: I make a motion -- 11 JUDGE POLLARD: That was Commissioner Letz 12 making that motion. 13 COMMISSIONER LETZ: I make this motion now 14 to authorize the purchase of a -- what vehicle is it, 15 Mr. Wilke? Is it a Taurus? 16 JUDGE POLLARD: 2011 Ford Expedition. 17 CONSTABLE WILKE: It's an Expedition. 18 COMMISSIONER LETZ: 2017? 19 CONSTABLE WILKE: Yeah -- let me make sure. 20 You said not the cost though. 21 JUDGE POLLARD: Is this the one that has the 22 pursuit package on it you're talking about? 23 CONSTABLE WILKE: Yes, Sir. 24 JUDGE POLLARD: All right, is there a -- 25 COMMISSIONER LETZ: I want to make sure we 33 1 get the right vehicle that we're purchasing. 2 CONSTABLE WILKE: It's a 2017 Ford Explorer. 3 2017 Ford Explorer. 4 COMMISSIONER LETZ: Make a motion that we 5 authorize a purchase of a 2017 Ford Explorer that 6 Constable Wilke has found at whatever dealership he 7 found it at. 8 COMMISSIONER MOSER: For an amount not to 9 exceed -- 10 COMMISSIONER LETZ: He's got the amount. 11 Ken, why don't you stand up and give us the amount. 12 CONSTABLE WILKE: 22,600 and -- 13 COMMISSIONER LETZ: $22,600.00? 14 CONSTABLE WILKE: -- and $603.00, I believe. 15 JUDGE POLLARD: $22,650.00, is that the 16 figure? 17 CONSTABLE WILKE: $22,603.00. Isn't that 18 what I gave you, Brenda? 19 COMMISSIONER LETZ: And authorize that 20 purchase. 21 COMMISSIONER REEVES: And how do we desire 22 to pay for this vehicle? 23 COMMISSIONER LETZ: It'll coming out of the 24 contingency, and then the -- 25 COMMISSIONER REEVES: Out of this current 34 1 fiscal year's budget is what you're saying? 2 COMMISSIONER LETZ: Right. 3 JUDGE POLLARD: Is that right, Mrs. Auditor? 4 MRS. DOSS: I'm sorry. 5 JUDGE POLLARD: Were you listening to what 6 we're talking about it's going to paid for out of 7 contingency, will that work? 8 MRS. DOSS: Yes, we have enough left. 9 COMMISSIONER MOSER: In this year? 10 MRS. DOSS: Yes. 11 COMMISSIONER MOSER: So why don't we make it 12 not to exceed 22 thousand seven hundred in case 13 there's -- 14 COMMISSIONER LETZ: And the amount of the 15 vehicle is not to exceed $22,700.00. 16 JUDGE POLLARD: All right, that's the 17 motion. And you seconded it, Mr. Moser? 18 COMMISSIONER MOSER: Yes, Sir. 19 COMMISSIONER REEVES: And that's net of the 20 trade if I'm understanding? 21 COMMISSIONER LETZ: Yes. 22 JUDGE POLLARD: All right, any further 23 comment or discussion? If not, those in favor of the 24 motion signify by raising your right hands. It's four 25 zero, unanimous. You did real good by not talking, Ken. 35 1 All right, item 1.11 consider, discuss and 2 take appropriate action on request to authorize County 3 Judge to sign letter in support of the United States 4 Special Operations Forces Exercise taking place from 5 March 1 to May 1, 2018. Commissioner Letz. 6 COMMISSIONER LETZ: This is -- we looked at 7 this at an earlier meeting, asked us to do this for some 8 special forces operation training that will take place 9 in Kerr and surrounding counties. And they request that 10 we give a letter of invitation to them. There's a 11 letter in the backup for the County Judge to sign. The 12 last time I had some questions. I have since visited 13 with Mr. Mead, and he answered my questions, and I think 14 it makes sense and am in support of it, and I make a 15 motion to approve the agenda item and authorize the 16 County Judge to sign the letter. 17 COMMISSIONER MOSER: Okay. So before we had 18 it, and made a motion and nobody seconded so now we're 19 bringing it back, so that's good. Super. I second. 20 JUDGE POLLARD: All right, it's been moved 21 by Commissioner Letz, seconded by Commissioner Moser 22 pursuant to item 1.11 on the agenda to authorize the 23 County Judge to sign a letter inviting and agreeing to 24 the United States Special Operations Forces Exercise 25 taking place from March 1st to May 1st, 2018, partially 36 1 in Kerr County and other counties as well. Is there any 2 further comment or discussion? 3 COMMISSIONER LETZ: I will make a -- I'd 4 like to read the letter that I drafted for your 5 signature just so that it's in the record. 6 On behalf of Kerr County, Texas, you and the 7 men of the United States Special Operations Command are 8 hereby invited to conduct military training 9 Unconventional Warfare Exercise 18 (UWEX18) within Kerr 10 County from March 1st to May 1st, 2018. Any operations 11 within the City of Kerrville or City of Ingram will 12 require additional invitation from those entities. 13 I understand from my discussions with Mr. 14 Mead this will involve ground operations. I further 15 understand and appreciate that this training has been 16 coordinated through local law enforcement agencies and 17 all affected property owners. 18 Kerr County, Texas is pleased to support the 19 United States Special Operations Forces as they develop 20 the techniques and tactics necessary to defend the 21 United States interests around the globe. Please do not 22 hesitate to contact me if I can be of further 23 assistance. Sincerely, Tom Pollard. 24 JUDGE POLLARD: Well written. I'll sign it 25 if you authorize me to. 37 1 COMMISSIONER REEVES: As I understand it, 2 because I know the last time the Mayor was concerned 3 about not being contacted, but with this letter, this 4 will for lack of a better word require them to notify 5 the Chief or Sheriff Hierholzer before they commence 6 anything? Is that your intent? 7 COMMISSIONER LETZ: Yes, that's the intent. 8 And also contact the City of Kerrville and the City of 9 Ingram if they're in their jurisdiction. 10 COMMISSIONER BELEW: Well, is there a 11 contract in place that requires them to do that? 12 COMMISSIONER LETZ: No. 13 COMMISSIONER BELEW: It's just encouragement 14 to do that. 15 COMMISSIONER LETZ: They just -- from what 16 Mr. Mead told me, they will if they are going to enter 17 either of those cities they will contact those entities 18 and get invitation as well, or request invitation as 19 well. 20 COMMISSIONER MOSER: They didn't need this 21 letter of endorsement, they just requested it. 22 COMMISSIONER BELEW: I got the impression 23 most of it would be in the County? 24 COMMISSIONER MOSER: No. 25 COMMISSIONER LETZ: I think most of it will 38 1 not be; some of it may be. There's still probably 2 development, but he assured me that they will visit with 3 the City, the City of Ingram and City of Kerrville if 4 they're going to be in those jurisdictions. 5 COMMISSIONER MOSER: And I think it's to be 6 determined where they're going to do their training. 7 COMMISSIONER LETZ: But our neighboring 8 counties Kimble County, Gillespie County, McLennan 9 County, Burnet County, Llano County, they're all 10 involved in the -- it's pretty wide, it's a good part of 11 the Hill Country. 12 COMMISSIONER MOSER: I think it's important 13 to know too that this is a training operation, and this 14 special operations have been around since 1920 or 15 something like that, I believe, and French underground 16 activities, and I think this type of training is very 17 important to citizens of the United States so I strongly 18 support their efforts. And to reiterate this is not, 19 you know, a big visible thing, they're not going to have 20 heavy equipment, artillery or anything like that. It's 21 nothing like that. 22 COMMISSIONER REEVES: So this is nothing 23 like the -- what was it Jade Helm 15 where occupying 24 forces and all of that, this isn't going to be anything 25 like that? 39 1 COMMISSIONER LETZ: My understanding this 2 is -- the people -- that the average citizen, and 3 probably all of us, the only one would probably know 4 would be law enforcement folks. Probably plain clothes. 5 I mean they'll be less than 20 of them total, including 6 you know those that are participating and those that are 7 teaching. 8 COMMISSIONER REEVES: Sheriff, you have any 9 comments? 10 SHERIFF HIERHOLZER: They had met with me a 11 long time ago about it and request a letter of support. 12 Didn't send one, I referred them to y'all. It is a lot 13 like Jade Helm. It was the same thing it's not 14 occupying. It's all kind of undercover covert-type 15 deals where people wouldn't even notice those, or say 16 anything. 17 COMMISSIONER MOSER: Precisely, it's covert 18 training. 19 COMMISSIONER LETZ: It makes sense. 20 JUDGE POLLARD: Yeah. And they're -- 21 because it is they try to do it in such a manner that it 22 didn't get much publicity, and somewhat failed in that 23 regard. 24 COMMISSIONER BELEW: Well, he told me -- 25 JUDGE POLLARD: Mr. Mead told me that he 40 1 picked you. You're going to be that guy to act out a 2 part in that thing somehow. He thought you were going 3 to be that good candidate for an actor to participate in 4 that thing. 5 COMMISSIONER BELEW: He was mistaken. 6 JUDGE POLLARD: All right, is there any 7 further comment or discussion about this matter in item 8 1.11? If not, those in favor of the motion signify by 9 raising your right hands. It's four zero, unanimous. 10 Going to back to 1.7 consider, discuss and 11 take appropriate action regarding outstanding 12 performance stipend policy. Commissioner Moser. 13 COMMISSIONER MOSER: Thank you, Judge. As 14 part of the budget process, I had made the 15 recommendation that we include in the budget the 16 $25,000.00 for -- I'll call it outstanding performance 17 stipend, if that's the correct term, Madam Counselor, 18 stipend, is to recognize the work that's gone on in the 19 year by employees of the County for outstanding 20 performance; not just for longevity. So Dawn Lantz 21 worked with -- did a lot of work on this, I want to tell 22 you, she put together a whole book where she reviewed 23 the types of things that have been done in other 24 counties, worked with the County Attorney to make sure 25 it was all in accordance with our legal capability, and 41 1 with that Dawn has prepared a draft of merit pay 2 increases, and I'll read that just in the record. And 3 I'll add one other thing, too, and Dawn may want to talk 4 more about this, but she also found that the County had 5 a merit pay increase like this in the past, and it was 6 Commissioners' Court eliminated it. 7 Commissioners -- and I'll now read what the 8 policy will be. Commissioners' Court may provide a line 9 item in the budget in each fiscal year for a merit pay 10 for outstanding performance. Emphasize may, okay? 11 Merit pay recognizes outstanding performance and 12 therefore is accompanied by a performance evaluation of 13 the employee to be submitted by the elected official or 14 department head. All evaluations shall be received in 15 HR no later than the second Monday of November. All 16 evaluations and/or recommendations will reflect the 17 previous year's performance. If authorized merit pay 18 may only be granted for outstanding performance in the 19 same position. Merit pay should not be used to 20 recognize increased duties and/or responsibilities. 21 Merit pay for outstanding performance will be paid in a 22 one-time payment and not less than $500.00, and no 23 greater than $2,000.00 the first day of December. The 24 Commissioners' Court would select outstanding 25 performance recipients and the amount to be awarded 42 1 based on the performance evaluations submitted. All 2 evaluations are considered part of the employee's 3 personnel record and therefore must be filed with Human 4 Resources. 5 And I want to comment on the 500 dollars to 6 2000, and the fact that this will be decided by 7 Commissioners' Court. The 25 thousand that I suggested 8 that we put in the budget is based on assuming that ten 9 percent of our employees received a thousand dollar 10 recognition for outstanding performance, so that's where 11 that number -- and I thought we should have, in talking 12 with Dawn, some flexibility in what those awards should 13 be. Shouldn't just be a flat amount for -- you know, we 14 oughta have flexibility in the degree of outstanding 15 performance. So $500.00 minimum, $2000.00 maximum. So 16 I'll make a motion that we adopt the policy relative to 17 merit and educational pay increases -- 18 JUDGE POLLARD: As described. 19 COMMISSIONER MOSER: -- as described and as 20 read into the record. 21 COMMISSIONER LETZ: I'll second. 22 JUDGE POLLARD: Been moved by Commissioner 23 Moser, seconded by Commissioner Letz to adopt the 24 stipend performance -- outstanding performance stipend 25 and policy as set forth in item 1.7 of the agenda and as 43 1 described by Commissioner Moser by reading it into the 2 record. Is there any further comment or discussion? 3 COMMISSIONER LETZ: Yes. I'm not wild about 4 the policy. I think I see it turn into a 5 favoritism-type policy, but at the same time I agree 6 with the premise, and I'm willing to go along with it 7 one year and see how the whole process works. But 8 doesn't also mean that in my mind, you know, my vote 9 anyway there may not be anyone that gets it, so -- 10 COMMISSIONER MOSER: True. 11 COMMISSIONER LETZ: -- I mean it's an 12 interesting policy. I'm willing to give it a shot. 13 COMMISSIONER MOSER: Okay, and that's the 14 way it's set up. It's set up on a year by year basis, 15 and we don't even have to fund it. As a matter of fact, 16 I think I can get into this a little bit. I think we 17 put 25 thousand dollars in next year's budget for 18 this -- 19 MRS. DOSS: Yes, Sir. 20 COMMISSIONER MOSER: -- but we don't need 21 it, because it'll be for the following year, so we can 22 take that 25 thousand dollars out of the budget, and 23 it'll be for the following year since this will be -- 24 JUDGE POLLARD: 2018 and '19. 25 COMMISSIONER MOSER: Right, yeah because -- 44 1 yeah, precisely. Because this will be for merit -- 2 recognizing outstanding performance for the coming year, 3 so and it'll be awarded -- 4 COMMISSIONER LETZ: You wouldn't pay it 5 until the 2018-19 budget. 6 COMMISSIONER MOSER: Correct. 7 JUDGE POLLARD: But it's performance 2017 8 and '18. 9 COMMISSIONER LETZ: Correct. 10 COMMISSIONER MOSER: Correct. 11 COMMISSIONER LETZ: But we can't really 12 address that part of it, that's a different item. 13 COMMISSIONER MOSER: Right, yeah, it's a 14 budget item, but just for clarification. 15 COMMISSIONER REEVES: Question. About the 16 middle of the paragraph, and I just need some 17 clarification. The sentence reads: If authorized merit 18 pay may only be granted for outstanding performance in 19 the same position. What are we trying to say there? I 20 mean what do we mean by the same position? 21 COMMISSIONER MOSER: The job position that 22 that person had for the previous year. 23 MRS. LANTZ: According to the evaluation, 24 what you're being evaluated on. 25 JUDGE POLLARD: Maybe it oughta say that 45 1 employee's position. 2 MRS. LANTZ: It has to tie into their job 3 description. 4 COMMISSIONER REEVES: As outlined in their 5 job description. Does this meet legal and HR 6 requirements? 7 COMMISSIONER MOSER: That's what I said. 8 MRS. STEBBINS: A policy has to be adopted 9 in order to be able to pay this type of bonus or 10 stipend, and once the policy is adopted then my only 11 recommendation following that is that a consistent 12 performance evaluation be provided by the Court to 13 elected and department heads so that they can have -- 14 everyone can be evaluated on the same circumstances. 15 COMMISSIONER REEVES: Same level playing 16 field. 17 MRS. STEBBINS: Yes. 18 COMMISSIONER REEVES: I can go along with 19 that. 20 COMMISSIONER BELEW: Well, I have a question 21 for Dawn. Is anybody else doing this that you can find? 22 Is there something -- or are we breaking ground here? 23 MRS. LANTZ: No. There's other counties 24 that are doing this currently. They're doing it where 25 they offer a percentage increase. 46 1 COMMISSIONER BELEW: Percentage increase? 2 MRS. LANTZ: Like a two and a half percent 3 increase in their salary. 4 COMMISSIONER BELEW: Instead of cash? 5 MRS. LANTZ: Yes. Where we're doing that on 6 the longevity part, and others are giving a straight 7 cash. 8 COMMISSIONER LETZ: I like this being a 9 one-time payment, because something may -- it's for the 10 outstanding performance for that previous year. 11 COMMISSIONER BELEW: To be awarded for all 12 your great work. 13 MRS. STEBBINS: I have a question on that. 14 The one-time payment, does that mean if they get it in 15 one year they then can't get it another year, they 16 only -- 17 COMMISSIONER LETZ: They can get it, but 18 it's not automatic. It's not increase in their salary; 19 it's just a one-time payment. 20 MRS. STEBBINS: For that year. 21 JUDGE POLLARD: And this will be subject to 22 taxes and all that kind of stuff, it's not an exemption? 23 COMMISSIONER MOSER: Correct. 24 COMMISSIONER REEVES: So if they get -- 25 let's say they get $2,000.00, COLA comes around but 47 1 COLA's not going to be figured on the salary plus -- 2 I'm hoping I'm saying this right. Their COLA won't be 3 adjusted based on their salary, plus two thousand. 4 MRS. DOSS: Right. 5 MRS. STEBBINS: I also have another comment 6 that I would like that elected officials not be eligible 7 for that, it is impermissible. 8 MRS. DOSS: They do have to pay retirement 9 and FICA on this. 10 JUDGE POLLARD: All right, any further 11 comments? 12 COMMISSIONER LETZ: I think that the policy 13 oughta state that last comment that elected officials 14 are not eligible for this payment over this policy. 15 COMMISSIONER BELEW: So does this need to be 16 rewritten? 17 MRS. LANTZ: I can just get put that at the 18 end. 19 MRS. STEBBINS: I just had a question 20 whether it would be elected officials and department 21 heads. The elected officials are clearly not permitted 22 to have this type of bonus or stipend, but it would be 23 up to the Court to make that decision about department 24 heads. 25 COMMISSIONER MOSER: I wouldn't want to 48 1 eliminate the department heads. 2 COMMISSIONER BELEW: Who's going to nominate 3 department heads, us? 4 COMMISSIONER MOSER: Yeah, right. 5 COMMISSIONER BELEW: I already said I'm not 6 going to do that. 7 COMMISSIONER MOSER: Okay. I don't think 8 they should be excluded. 9 COMMISSIONER BELEW: Employees could 10 nominate their department head. 11 COMMISSIONER LETZ: Some department heads 12 don't have employees, or not very many. 13 COMMISSIONER MOSER: That's right. 14 COMMISSIONER LETZ: Anyway, and this is 15 where the issues come in my mind implementing the 16 policy. You know, it's fine to have a policy and see 17 how it works and may work great, and may be a disaster. 18 We'll find out. 19 MRS. STEBBINS: My recommendation is to add 20 at the end of the paragraph elected officials are not 21 eligible for merit pay for outstanding performance. 22 COMMISSIONER MOSER: So I'll amend my motion 23 with that revision. 24 JUDGE POLLARD: Does the second to the 25 motion, Mr. Letz, agree to that amendment? 49 1 COMMISSIONER MOSER: Mr. Letz agreed to 2 that. 3 MRS. LANTZ: He's out on the phone. 4 JUDGE POLLARD: I gotta hear it from him. 5 COMMISSIONER REEVES: If he's going to be on 6 the phone why don't we just recess for ten minutes and 7 let him get off the phone and we come back. 8 JUDGE POLLARD: All right, we'll recess. 9 (Recess.) 10 JUDGE POLLARD: All right, we're back in 11 session again. And we left -- Mr. Letz had something to 12 do right quick in the meeting, the second to the 13 amendment of the motion, and the amendment was what? 14 Somebody remind me. 15 COMMISSIONER REEVES: I believe Miss 16 Stebbins added that it wouldn't apply to elected 17 officials. 18 JUDGE POLLARD: And therefore he seconded 19 the motion and he agreed to that, and you made the 20 motion. Do you agree to that amendment? 21 COMMISSIONER LETZ: And I agree to that, 22 too. 23 COMMISSIONER MOSER: I made the motion and 24 he seconded it. 25 JUDGE POLLARD: Reverse. Mr. Moser made the 50 1 motion, Mr. Letz seconded the motion, and both parties 2 agree to the amendment of said motion to the effect that 3 the elected officials are not subject to this policy, 4 this stipend policy. 5 COMMISSIONER LETZ: And the reason for that 6 is it's against the Constitution. 7 MRS. LANTZ: It's in the Government Code, an 8 AG opinion. 9 COMMISSIONER LETZ: It's not that it wasn't 10 our whim to do it, is that we can't. 11 COMMISSIONER BELEW: He's not taking any 12 credit for us doing the right thing. That's good. 13 JUDGE POLLARD: All right, any further 14 comment or discussion? If not, those in favor of the 15 motion signify by raising their right hands. All right, 16 it's four zero, it passes. 17 Now, let's going to item 1.8 consider, 18 discuss and take appropriate action to adopt a longevity 19 policy for elected officials. Commissioner Letz. 20 COMMISSIONER LETZ: Yes. When we were going 21 through the budget we talked about this. And to keep 22 the -- one of the reasons to keep the differential 23 between the employees and elected officials, the 24 salaries, the budget put a two and a half percent 25 increase to all elected officials except the members of 51 1 the Court. But the next step to that is in my mind 2 would be to do it, establish a longevity policy to 3 basically put all employees in the County, elected 4 officials included, on the same policy that everyone 5 after the three years, you get automatic two and a half 6 percent increase. And that is the intent of the policy. 7 Dawn, do we -- well, it's -- it won't be in the policy, 8 but the way it's been implemented is that in the 2000 -- 9 you want hand that to me so I get my dates right? 10 MRS. LANTZ: It's your notes. 11 COMMISSIONER LETZ: My notes. Current 12 elected officials that have held office for 16 or more 13 years should have effective date of employment of 2019. 14 That kicks it down the road a couple of years before 15 because all elected officials got one this year, so need 16 to get them rotated into the system, and then longevity 17 purposes then every three years. Elected officials 18 having held office for less than 16 years have an 19 effective date of 2020. The reason for that was so that 20 all elected officials are not on that same time period. 21 It separates it so half of elected officials who have 22 been here longer would get a 2018-19 budget year would 23 get a longevity increase, and then those that are less 24 than 16 years -- and it comes out to about half of the 25 elected officials. 52 1 COMMISSIONER MOSER: So is that a change 2 to -- 3 COMMISSIONER LETZ: This is how it would be 4 implemented. It's really not part of the policy. The 5 policy is a longevity increase would be applicable to 6 all elected officials. They do not get the one year; 7 this is only they get the every three years, they do not 8 get the first year two and a half percent increase. 9 COMMISSIONER BELEW: So this is on top of 10 any COLA and all the rest of it? 11 COMMISSIONER LETZ: This is putting all 12 elected officials on the same policy of all other 13 employees. 14 COMMISSIONER BELEW: Which could amount to 15 what, five percent in any year to that employee? If you 16 have a COLA plus the longevity -- 17 COMMISSIONER LETZ: Right. But this year 18 like we gave a one percent COLA, so that would be three 19 and a half percent, but if the following year we gave 20 two percent it would be a five and a half percent. It's 21 going to vary, or if you don't give any COLA. It's 22 putting elected officials on the same footing as 23 everybody else. 24 COMMISSIONER REEVES: I notice on this it 25 says cap at 20 years of service, which is something 53 1 we've previously done, so any elected official that's 2 been in elected office, and I guess I'm stressing 3 elected is when we start counting their time, correct? 4 COMMISSIONER LETZ: Right. 5 COMMISSIONER REEVES: They may have been an 6 employee for 20 years, and then they were subsequently 7 elected to a position, they don't get time counted as 21 8 years? 9 COMMISSIONER LETZ: Right. If they're a 10 former employee their longevity would be the date of 11 hire. If they then become elected their date of hire 12 would become January 1 they take office. 13 JUDGE POLLARD: Maybe it oughta say 16 -- or 14 20 continuous years, or uninterrupted? 15 COMMISSIONER REEVES: I wouldn't think 16 necessarily uninterrupted. 17 COMMISSIONER MOSER: No. Starting a new 18 clock. 19 COMMISSIONER REEVES: And then finally so 20 all elected officials receive two and a half percent 21 this year except the Court. 22 COMMISSIONER LETZ: So nobody gets it next 23 year. 24 COMMISSIONER REEVES: Nobody gets it next 25 year. Those elected officials that have been in office 54 1 greater than 20 years when this next budget, or 2 whatever -- 3 COMMISSIONER LETZ: 16 years. 4 COMMISSIONER REEVES: No. Because we say we 5 cap it at 20 years. If you've been an elected official 6 for greater than 20 years when this takes effect will 7 you ever get a longevity? 8 COMMISSIONER LETZ: Yes, because your 9 effective date, we're changing the effective date for 10 longevity purposes will be 2018. 11 MRS. LANTZ: You can't go retro. 12 COMMISSIONER LETZ: You can't go back. 13 MRS. LANTZ: You have to go forward. 14 COMMISSIONER LETZ: You have to go forward. 15 COMMISSIONER REEVES: So those that have 16 been in office for more than 20 consecutive years will 17 still be eligible because we can't go retro; we're going 18 forward, okay. 19 COMMISSIONER MOSER: I got a question on the 20 policy as written. It says in the beginning all new 21 hourly employees shall continue to begin at Step 1. 22 Shouldn't it just be all new hourly employees shall 23 begin at Step 1 as opposed to shall continue to be -- to 24 begin? 25 MRS. LANTZ: Shall receive a 1 step 55 1 increase, or where are you reading? 2 COMMISSIONER MOSER: No, no. Where I'm 3 confused why it says shall continue to begin at Step 1. 4 MRS. STEBBINS: That's already in the 5 policy. It's not a part being changed. 6 MRS. LANTZ: Under the second paragraph is 7 what we're pertaining to. That goes to court policy. 8 COMMISSIONER MOSER: That's what? Well, 9 it's confusing to me in the way the policy's written. 10 Can we correct that, if I'm not being mistaken? 11 MRS. LANTZ: Well, it's a paragraph in the 12 policy that states longevity, merit and educational pay 13 increases, because it's considering all employees, we're 14 just adding elected officials into this. 15 COMMISSIONER MOSER: No. But Dawn, the 16 first sentence. All new hourly employees shall continue 17 to begin at Step 1. Why doesn't it just read all new 18 hourly employees shall begin at Step 1? 19 MRS. LANTZ: I show all new hourly employees 20 shall continue to begin at a Step 1 of the appropriate 21 pay grade unless Commissioners' Court approves -- 22 COMMISSIONER LETZ: The question is why do 23 you have the word continue there. 24 COMMISSIONER MOSER: Right. 25 COMMISSIONER LETZ: Or why we have the word 56 1 continue there. 2 COMMISSIONER MOSER: That's correct. 3 COMMISSIONER LETZ: We have adopted the 4 policy with the word continue in it. 5 MRS. LANTZ: I mean I can -- 6 COMMISSIONER MOSER: What's the purpose of 7 having continue in there? That's what I'm asking. 8 MRS. LANTZ: You know, I guess if it's just 9 a policy that's been in place from the previous years 10 and it just transferred over. I didn't change it. 11 COMMISSIONER MOSER: Well, let's change it. 12 COMMISSIONER REEVES: Can we change it under 13 this? 14 MRS. STEBBINS: We can, because the agenda 15 item speaks to the longevity policy, and you can. This 16 is part of the longevity policy. 17 COMMISSIONER MOSER: Okay. 18 COMMISSIONER LETZ: I make a motion that we 19 approve the policy as written with the change that the 20 first sentence shall read all new hourly employees shall 21 begin at Step 1, etc. 22 COMMISSIONER MOSER: I'll second that 23 motion. 24 JUDGE POLLARD: Been moved by Commissioner 25 Letz, seconded by Commissioner Moser to accept the 57 1 policy as set forth in the agenda package, with the 2 exception of what was just dictated into the record, the 3 amendment that was dictated by Commissioner Letz. Any 4 further discussion or comments? 5 COMMISSIONER LETZ: Do we need to read the 6 part about the effective date for the employees into the 7 motion, or is that just a matter of policy? 8 MRS. LANTZ: I think you need to so that way 9 we have a starting point. 10 COMMISSIONER LETZ: Okay, I'll read this 11 into it. Current elected officials that have held 12 office for 16 or more years shall have the effective 13 date of 2019-20 for longevity purposes, then every three 14 years. Elected officials that have held office for less 15 than 16 years shall have an effective date of 2020-21 16 for longevity purposes every three years. For budget 17 purposes make sure the DA's and district judges denote 18 on the Kerr County portion only. Also those elected 19 officials who have a salary cap, we need to denote and 20 they cannot make more than district judges. 21 JUDGE POLLARD: Okay. Any further comment 22 or discussion with regard to the motion? There being 23 none, those in favor of the motion signify by raising 24 your right hands. Four zero, unanimous, it passes. 25 All right, there's a 10 a.m. timed item 58 1 1.15, the public hearing on the proposed Kerr County and 2 Lateral roads 2017 tax rate. Diane Bolin. 3 MS. DIANE BOLIN: It's a public hearing. 4 JUDGE POLLARD: I know. And this is for the 5 proposed tax rate of what? Just so the public that 6 doesn't pay a lot of attention to -- 7 MS. DIANE BOLIN: The proposed tax rate is 8 .051 per one hundred dollar valuation. 9 JUDGE POLLARD: All right, is there 10 anyone -- 11 COMMISSIONER MOSER: That's not correct. 12 .51; not .051. 13 MS. DIANE BOLIN: You're right, .51. Excuse 14 me. 15 JUDGE POLLARD: Is there anyone wishing to 16 speak on this public hearing on that issue, on the tax 17 rate? If so step forward, identify yourselves at the 18 podium. Nobody, all right. I declare the public 19 hearing closed. 20 All right. Let's see, there's a 10:15 one, 21 1.17 consider, discuss and take appropriate action 22 regarding the 2017 Veterans Day Parade. Maggie Baker. 23 MS. BAKER: Good morning. This is just 24 really just initial information about us having our 25 parade again this year, and just kind of asking 59 1 permission and letting you know what we have done. And 2 the parade last year was on November 11th. All of our 3 veterans feel that November 11th no matter what day it 4 is, they want to have the parade because that's the 5 official Veterans Day. So it's going to be this year 6 Saturday, November 11th. We're going to be stepping off 7 on the far east end of Jefferson Street again, traveling 8 down Jefferson Street and dispersing on Earl Garrett 9 Street. We're going to be lining up at 10:30, and the 10 parade will step off at 12 o'clock noon. And after the 11 parade, we've been asked by the Hunt Garden Club to 12 attend what's called the Blue Star Highway Military 13 Event. And it's a blue star, they're refurbishing it 14 this year and all the elected officials have been 15 invited. It's a blue star medallion that was started 16 back in World War II. It's just recognizing all of the 17 soldiers of the families that are in the military, 18 starting with World War II, and has continued. So this 19 year they just want to have a rededication of it. And 20 they invite everyone. It's at the outside part of the 21 gate at the VA Memorial -- or Medical Center, and that's 22 where. It will be at two o'clock in the afternoon. 23 It's going to be going along with the VA's parade and 24 their events that they have again this year. So they've 25 invited us. They've asked me to officially invite you 60 1 as well. 2 COMMISSIONER MOSER: So Maggie, what is it 3 that the garden club is proposing? I missed it. The 4 Hunt Garden Club? 5 MS. BAKER: Right, the Hunt Garden Club. 6 There's a medallion that sits on the outside part of the 7 gate at VA Medical Center, so they're cleaning it all 8 off, they're adding some flowers, make it look really 9 nice out there. But they're having a rededication of 10 it. 11 COMMISSIONER MOSER: Okay, gotcha. Thank 12 you. 13 MS. BAKER: And then along with that we've 14 all been invited out to the VA Medical Center where 15 they're having their big event that they have every 16 year. That's at two o'clock, or a few minutes after 17 that -- after the dedication. They have vendors, 18 they'll have a car show, and they have several floats of 19 their own that they have out there. Just to let the VA 20 employees get to meet a lot of the, you know, citizens 21 of Kerr County as well as get a lot of the veterans out 22 of the hospital out there to help, and just celebrate 23 Veterans Day. 24 COMMISSIONER LETZ: Looks good. 25 COMMISSIONER MOSER: Great. 61 1 JUDGE POLLARD: This an action item, or you 2 reporting? 3 MS. BAKER: Just reporting. Just to let you 4 know that we're having that. 5 COMMISSIONER REEVES: Thank you. Appreciate 6 all the work. 7 COMMISSIONER LETZ: Thank you. 8 MS. BAKER: Thank you. 9 JUDGE POLLARD: 1.12 consider, discuss and 10 take appropriate action on requests from appointed and 11 elected officials to appoint clerks and assistants for 12 their offices pursuant to the Local Government Code 13 Chapter 151. 14 If you look in the backup material you'll 15 see requests from various department heads to appoint 16 their various employees, deputies, etc., County Clerk's 17 office, District Court's for their staffs, and all that, 18 they all have somewhat the same wording. Unfortunately, 19 they each have something in them intend to appoint 20 people. They don't get real -- some don't get specific 21 about how many, but they do say that they're going to do 22 it, and pay them in accordance with the approved budget. 23 So I see that as a limitation, and it interferes about 24 the wording being a little bit too general. Any 25 questions or comments about it? 62 1 COMMISSIONER LETZ: I'll make a motion that 2 we approve the request from appointed and elected 3 officials to appoint clerks and assistants for their 4 offices pursuant to Local Government Code Chapter 151. 5 COMMISSIONER REEVES: Second. 6 JUDGE POLLARD: Been moved by Commissioner 7 Letz, seconded by Commissioner Reeves to authorize the 8 elected officials to appoint clerks and assistants for 9 their offices pursuant to the Local Government Code 10 Chapter 151. Is there any further comment or 11 discussion? There being none, those in favor of the 12 motion signify by raising your right hands. It's four 13 zero, unanimous. 14 1.13 consider, discuss and take appropriate 15 action to approve revised Interlocal Agreement for the 16 jail inmate services between Burnet County and Kerr 17 County. Sheriff Hierholzer. 18 SHERIFF HIERHOLZER: As you know we 19 currently have a contract with Burnet County. They are 20 housing approximately 90 of our inmates at this time. 21 But they are changing their contract, and we knew this 22 was coming as of October 1. The new contract's a little 23 bit more detailed, gives some things where if they have 24 to take one of our inmates to the hospital and guard him 25 there there's an hourly rate that they will be charging 63 1 us during that time period until we can relieve them. 2 And then also they're going up five dollars a day on 3 their housing contract, from 35 to 40. It has been 4 reviewed by the County Attorney, and I don't see that we 5 really have much choice. 6 JUDGE POLLARD: 5 dollars a day from what? 7 SHERIFF HIERHOLZER: From 35 to 40 a day per 8 inmate. 9 COMMISSIONER LETZ: I move for approval of 10 the revised Interlocal Agreement for jail inmate 11 services between Burnet County and Kerr County. 12 COMMISSIONER REEVES: Second. 13 JUDGE POLLARD: Been moved by Commissioner 14 Letz, seconded by Commissioner Reeves to approve the 15 revised Interlocal Agreement for the jail inmate 16 services between Burnet County and Kerr County as 17 indicated in item 1.13. Is there any further discussion 18 or comment? 19 COMMISSIONER LETZ: Just a quick question 20 for the Sheriff. How's it working? I mean, is it as 21 bad as you thought it was going to be? 22 SHERIFF HIERHOLZER: Is it what? 23 COMMISSIONER LETZ: Is it as bad as -- 24 SHERIFF HIERHOLZER: It's having a pretty 25 good wear on my employees. We're making at least one to 64 1 two trips everyday to Burnet or Bell County. We're 2 housing about -- I forget. I just texted him to see how 3 many. We're housing close to between 85 and 90 in 4 Burnet, and we're housing up to close to 50 in Bell at 5 this time. And then when you're having to haul, you 6 know, four or five that come in overnight, up to ten, 7 but then you also have 12 you got to bring back for 8 Court, and then take back because you can't house them 9 here more than 24 hours total. It's wearing on them, 10 but we're getting through it. So far the construction 11 is on track so hopefully be done by December 22nd. 12 JUDGE POLLARD: So the end is in sight is 13 the only good thing about it? 14 SHERIFF HIERHOLZER: Yes. We went through 15 this weekend a total power outage for about 9 hours 16 while they switched over the electricity, and last week 17 we went through a total water outage for about 14 hours 18 while they switched all the water. 19 COMMISSIONER MOSER: When do you get to 20 bring inmates back? 21 SHERIFF HIERHOLZER: Hopefully about 22 December 22nd. That new van that we just purchased for 23 this purpose has already got over 12 thousand miles on 24 it, so -- 25 COMMISSIONER LETZ: All right, thank you for 65 1 that. 2 JUDGE POLLARD: All right, so what are your 3 wishes? Was there a motion to approve it? 4 COMMISSIONER LETZ: Yeah. 5 JUDGE POLLARD: All right, those in favor of 6 the motion signify by raising your right hands. It's 7 four zero, unanimous. 8 Item 1.14 consider, discuss and take 9 appropriate action to nominate up to five persons to the 10 Kerr Central Appraisal District Board of Directors for 11 2018-2019. Backup material sets forth all the 12 qualifications for it. In the past we have nominated 13 one, and is there any desire to nominate anybody or more 14 than one? What are your desires? 15 COMMISSIONER MOSER: Could we -- we can 16 nominate up to five, is that correct? We've always done 17 one in the past. And I haven't talked to him about it 18 though, but I'd like to nominate a person by the name of 19 Lynn Bradford to be on that Board, but, I don't know if 20 he's willing to do it. So I would -- I will nominate 21 him contingent on his acceptance to do that. 22 JUDGE POLLARD: He's a resident Kerr County. 23 COMMISSIONER MOSER: He's a resident of Kerr 24 County. 25 JUDGE POLLARD: Okay. 66 1 COMMISSIONER LETZ: And I'll also nominate 2 Charles Lewis as well as our representative at the 3 moment. 4 JUDGE POLLARD: Okay, that's reappointing 5 him. 6 COMMISSIONER LETZ: Renominating him. 7 JUDGE POLLARD: Renominating him, okay. Any 8 other nominations? 9 JUDGE POLLARD: And nominations on the 10 Board, do you want to vote on those two, the 11 nominations? 12 COMMISSIONER LETZ: Yeah. 13 JUDGE POLLARD: All right. Is that your 14 motion, Mr. Letz? 15 COMMISSIONER LETZ: Yes. Well, Mr. Moser 16 made the motion to nominate, and I added one to it, so I 17 I amended his. 18 JUDGE POLLARD: All right, any further 19 comment or discussion? If not then those in favor of 20 the motion signify by raising their right hands. It's 21 four zero, unanimous. 22 All right, 1.16 consider, discuss and take 23 appropriate action to approve change order number 003 24 for the Kerr County jail expansion as submitted, and 25 authorize the County Judge to sign same. Sheriff 67 1 Hierholzer. 2 SHERIFF HIERHOLZER: What this is we had 3 kind of on the back burner, you might say, on the scene 4 of where we were going to be on the construction. The 5 deal of repainting all the inside of the old jail, since 6 it's about 22 years old now, and some areas had used 7 latex point, some had used oil paint, some had used 8 epoxy paint, so it doesn't stick and has really been an 9 issue, and in this construction trying to get all that 10 redone and taken care of. Part of it has to be 11 sandblasted. All of the over-male tanks and down the 12 main hall would have to be sandblasted. Everything else 13 has to be prepped and painted. And this also takes care 14 of issues where we've had some rust issues around the 15 older showers and that's where the jail commission 16 frowns on and makes you get corrected. 17 When we redid a lot of stuff and the roof 18 and all that, we came out way ahead on the cost, so this 19 change order is in the amount $506,184.00 to cover all 20 the painting issues, sandblasting and everything, 21 prepping and everything for that facility, but it is 22 within the budget that we have. 23 COMMISSIONER BELEW: Question, Rusty. Did 24 you decide to do everything, or is it still this is just 25 what absolutely has to be done? 68 1 SHERIFF HIERHOLZER: We narrowed down some 2 of the sandblasting to just the cells that were 3 absolutely necessary to be sandblasted, but this is 4 repainting everything. And with how much they've had to 5 tear out and redo in the older part of the jail, if you 6 go in there it's definitely needed that everything gets 7 repainted. 8 COMMISSIONER MOSER: So you you're going to 9 have to do it someday. 10 SHERIFF HIERHOLZER: We don't have a choice 11 in this. And the problem is if you do it correctly 12 you're using an epoxy base paint. And using an epoxy 13 base paint, if we're going to do it, I cannot have 14 inmates inside that facility. It just about runs all 15 the admin out of that building as it is when they're 16 painting back there. So that's where we're at. 17 COMMISSIONER REEVES: So just to make sure I 18 understand. We've planned to do this, but like 19 something just popped up, but we were waiting to see if 20 we had the money, and now, it looks like there is enough 21 money within the issue that we can do this without going 22 over? 23 SHERIFF HIERHOLZER: That's correct. You 24 know, the whole deal was stay within the budget, and 25 stay within our 120 days of the facility being empty. 69 1 And that's what we were trying to make sure we got all 2 those little apples together in a row before we kind of 3 say pull the trigger on it to get it done. During our 4 meetings we found that we can do it, but now's the time 5 to do it if we're going to. 6 So I would just ask that we approve that 7 change order. 8 COMMISSIONER BELEW: I make a motion that we 9 approve the Sheriff's change order for the -- we don't 10 have to include the amount in there, I don't guess. 11 JUDGE POLLARD: I would. 12 COMMISSIONER BELEW: $506,000 -- 13 SHERIFF HIERHOLZER: 506,184 and it is 14 change order number 003. 15 COMMISSIONER MOSER: I'll second the motion. 16 JUDGE POLLARD: All right. Who made the 17 motion, Mr. Belew. 18 COMMISSIONER BELEW: I did. 19 JUDGE POLLARD: Commissioner Belew moved and 20 it was seconded by Commissioner Moser to approve the 21 change order number 003 for the Kerr County jail 22 expansion as submitted and authorize the County Judge to 23 sign same. This is in reference to item 1.16 on the 24 agenda. Is there any further discussion? That figure 25 being $506,184.00 as set forth in that change order. 70 1 Any further discussion? There being none, those in 2 favor signify by raising their right hand. It's four 3 zero, unanimous. 4 1.18 -- no wait a minute. Let's jump to 5 10:30, 1.21 consider, discuss and take appropriate 6 action in response to request from Christmas Lighting 7 Corporation along with Cailloux Foundation to display 8 items on the courthouse lawn for the 2017 Christmas 9 holiday. 10 COMMISSIONER BELEW: We're supposed to have 11 somebody here. 12 JUDGE POLLARD: Well, Becky Henderson was 13 supposed to be here for that and she called this morning 14 and is not going to be able to be here, some conflict 15 came up. Let's me just say that she came to me last 16 week and submitted these two figures here, these bids, 17 saying that the Christmas Lighting Corporation has 18 decided to partner up with the Cailloux Foundation, and 19 get them to do the Christmas lighting around the 20 courthouse this year, and the Cailloux Foundation said 21 they would do it, these bids right here, and they'll pay 22 the money to do it, it's about 15 thousand dollars. But 23 they need permission from the County to do that. Yes, 24 Ma'am. 25 MRS. STEBBINS: I talked to their attorney 71 1 last week, and then we visited over e-mail this morning, 2 he wasn't able to be here this morning, Mr. Jackson, but 3 we have discussed a license agreement similar to the one 4 that we've entered into with the Christmas Lighting 5 Corporation in the past, and whether it goes through the 6 Christmas Lighting Corporation or not, so that we're 7 working toward an appropriate license agreement for the 8 County and whatever entity is going to be doing the 9 installation. 10 COMMISSIONER BELEW: Is there going to be no 11 more Christmas lighting group, or are they going to 12 handle the dirty work, and Cailloux's are going to pay 13 for it? 14 MRS. STEBBINS: That sound like what the 15 plan is. 16 JUDGE POLLARD: He told told me it was a 17 joint venture. 18 MRS. STEBBINS: It's been through the 19 Lighting Corporation. 20 COMMISSIONER LETZ: It looks likes they're 21 hiring a company to do it for them. 22 MRS. STEBBINS: Yes, Sir. 23 JUDGE POLLARD: That's right. And Cailloux 24 Foundation's agreed to pay for it. 25 COMMISSIONER MOSER: So Lighting 72 1 Corporation, our agreement's with them and is being paid 2 for by Cailloux Foundation and the Lighting Corporation 3 is going to hire somebody to do it, okay. 4 JUDGE POLLARD: That's the way I understand 5 it. 6 MRS. STEBBINS: Yes, Sir. 7 COMMISSIONER LETZ: The only question I 8 have, the date checked on here is November 5th to 9 November 12th, is that when they're -- and there was an 10 issue we didn't want them done before Thanksgiving, I 11 thought. 12 COMMISSIONER BELEW: Well, before the 13 lighted parades. It has to be the lighted parades. We 14 light them the night after the lighted parades. 15 COMMISSIONER LETZ: But the parade's after 16 Thanksgiving, isn't it? 17 COMMISSIONER REEVES: No, no. 18 COMMISSIONER BELEW: No; it's before. It's 19 the first or second week in November. 20 COMMISSIONER REEVES: I'm having a feeling 21 this coincides with something with that date. 22 COMMISSIONER LETZ: Okay. I just wanted to 23 make sure, because the date looks early to me. 24 COMMISSIONER BELEW: It has changed because 25 of the weather, but I think they leave it open that way 73 1 so they can move it back if need be. 2 COMMISSIONER LETZ: All right. 3 COMMISSIONER REEVES: I think it's very 4 generous of the Cailloux Foundation, and I'm glad to see 5 two groups working together like this. I know they make 6 it nice. 7 COMMISSIONER LETZ: So do we need to wait 8 for the license agreement, or we pass on it today, do we 9 approve it? What do we do? 10 MRS. STEBBINS: I think that the groups 11 would like some sort nod that to go ahead with an 12 agreement so that you could authorize me to negotiate 13 that, or to draft that license agreement along with 14 their attorneys for review, and then it can come back in 15 two weeks for y'alls approval. 16 JUDGE POLLARD: So we pass it here today? 17 COMMISSIONER BELEW: Pending. 18 MRS. STEBBINS: I think it would be helpful 19 for them to have -- 20 COMMISSIONER REEVES: Our support. 21 MRS. STEBBINS: -- your support so that 22 you -- 23 COMMISSIONER LETZ: I make a motion to 24 approve the concept as presented and authorize the 25 County Attorney to work with Cailloux Foundation to 74 1 prepare license agreement. 2 COMMISSIONER MOSER: Second. 3 JUDGE POLLARD: Been moved by Commissioner 4 Letz, seconded by Commissioner Moser to approve the 5 concept and to authorize the County Attorney to work 6 with Mr. Jackson, who represents the Christmas Lighting 7 Corporation and the Cailloux Foundation, to work out the 8 license agreement. All right, is there any further 9 comment or discussion? If not, those in favor signify 10 by raising their hand. It's four zero, unanimous. 11 Okay, let's go to item 1.18 consider, 12 discuss and take appropriate action to accept the 13 Arbitrage Rebate Review relating to Kerr County, Texas 14 Certificates of Obligation series 2012A. Brenda Doss. 15 MRS. DOSS: This is a report issued by BLX 16 Consulting Group, which specializes in arbitrage rebate 17 review. They review the closing documents and 18 investment information relating to the 2012A 19 certificates of obligation, which were issued September 20 25th, 2012, and they determined that there's no rebate 21 or yield restriction liability due with respect to these 22 bonds. 23 COMMISSIONER REEVES: I move to accept the 24 arbitrage rebate review as presented by the County 25 Auditor. 75 1 COMMISSIONER BELEW: Second. 2 JUDGE POLLARD: Been moved by Commissioner 3 Reeves, seconded by Commissioner Belew in regard to item 4 1.18 on the agenda to approve the arbitrage rebate 5 review relating to Kerr County, Texas as prepared by and 6 presented by the County Auditor Brenda Doss. Is there 7 any further discussion or comment? 8 COMMISSIONER REEVES: For the record she 9 presented it, and it was prepared by an outside firm 10 BLX. 11 JUDGE POLLARD: Yeah, okay. Any further 12 comment or discussion? If not, those in favor signify 13 by raising their right hand. It's four zero, unanimous. 14 1.19. Consider, discuss and take 15 appropriate action to hire an ACO/Kennel Technician at 16 Animal Services. This is a budgeted position. 17 Commissioners Letz and Reeves. 18 COMMISSIONER REEVES: Yes, Sir. At the 19 present time we have one open position for an assistant 20 Animal Control officer/Kennel Technician out at the 21 animal shelter, and Commissioner Letz and I need 22 approval so we can post and hire and fill this position. 23 JUDGE POLLARD: Is that a motion? 24 COMMISSIONER REEVES: That's a motion. 25 JUDGE POLLARD: Okay. 76 1 COMMISSIONER LETZ: Second. 2 JUDGE POLLARD: Been moved by Commissioner 3 Reeves and seconded by Commissioner Letz to fill 4 ACO/Kennel Technician at Animal Services of Kerr County, 5 this being a budgeted position. Any further comment or 6 discussion? 7 COMMISSIONER LETZ: Just a comment that this 8 is related -- we are interviewing applicants to bring to 9 the Court today for that director of that position of 10 that facility. 11 JUDGE POLLARD: All right. 12 COMMISSIONER BELEW: Now, we're going to do 13 that based on -- you guys are going to do the process -- 14 COMMISSIONER LETZ: We're narrowing it down. 15 COMMISSIONER BELEW: -- and then bring that 16 nominee, okay. 17 JUDGE POLLARD: All right, any further 18 comment or discussion? If not, those in favor signify 19 by raising their right hands. It's four zero, 20 unanimous. 21 1.20 consider, discuss and take appropriate 22 action to authorize the County Auditor to disburse 23 balance of unused funds from prior years pertaining to 24 the 216th District Attorney Office clearing fund. Yes, 25 Ma'am. 77 1 MRS. DOSS: We have a clearing fund that the 2 participating counties will put their funds in to 3 support the 216th D.A. for that particular year, and 4 it's based on what we budget for that year. 5 Over the past years there's been amounts 6 that have been left over at the end of the year, and it 7 has just stayed in this fund. During the budget process 8 this year both Kerr County and Gillespie County agreed 9 to use their portion of the budget to do the office 10 buildout for the 216th District Attorney; however, 11 they're still funds left over that belong to Bandera 12 County and Kendall County, and I'm asking for 13 authorization to disburse those to Bandera and Kendall 14 County. 15 JUDGE POLLARD: In other words send it to 16 them, Kendall County and Bandera County? 17 MRS. DOSS: Yes. 18 COMMISSIONER MOSER: What is clearing fund, 19 what's that term mean? 20 MRS. DOSS: Well, because we don't approve 21 the budget, what it is is every year when we work on the 22 216th budget, then we determine who's share or how much 23 each County has to put in to support that budget. And 24 then, as you know, an actual -- what actually happens is 25 not always the same as the budget; it's always less so 78 1 there's money left other. And it's a fund that should 2 be clearing out, but it doesn't because actual is not 3 ever what the budget is. 4 COMMISSIONER MOSER: Okay, thank you. 5 COMMISSIONER BELEW: I have one more 6 question. 7 JUDGE POLLARD: This is an accumulation of 8 several years? 9 MRS. DOSS: Yes, it goes back -- all the way 10 back to 2006. 11 COMMISSIONER BELEW: Everybody puts in a 12 different percentage, right? 13 MRS. DOSS: Yes, it's based on population. 14 COMMISSIONER BELEW: And it's disbursed the 15 same way. 16 MRS. DOSS: Yes. I allocated it based on 17 how much they put in for that year. 18 COMMISSIONER LETZ: I make a motion to 19 authorize the Auditor to disburse balance of any unused 20 funds for prior years to the 216th DA, and just for 21 Bandera and Kendall Counties? 22 MRS. DOSS: Yes, Sir. 23 COMMISSIONER LETZ: For Bandera and Kendall 24 Counties. 25 COMMISSIONER BELEW: Second. 79 1 JUDGE POLLARD: Been moved by Commissioner 2 Letz and seconded by Commissioner Belew in regard to 3 item 1.20 of the agenda to authorize the County Auditor 4 to disburse the balance of the unused fund for the prior 5 years pertaining to the 216th DA clearing fund as 6 indicated by the County Auditor. Is there any further 7 discussion or comment? There being none, those in favor 8 signify by raising your right hands. It's four zero, 9 unanimous. 10 COMMISSIONER LETZ: The rest of them are 11 executive session, so could we go to that item please? 12 COMMISSIONER BELEW: This is item 1.25? 13 COMMISSIONER LETZ: Yes. 14 JUDGE POLLARD: Did you want to do this in 15 executive session? 16 COMMISSIONER LETZ: No. 17 JUDGE POLLARD: All right, 1.25 consider, 18 discuss and take appropriate action regarding funding 19 and agreement with Kerr Economic Development 20 Corporation. Commissioner Letz. 21 COMMISSIONER LETZ: At the time when I was 22 asked to attend that meeting, I thought it was just a 23 regular meeting, but I wish it was, but it was a joint 24 meeting. Anyway, Commissioner Moser was out of town, he 25 usually attends. He asked me to attend, which I did. 80 1 And there was a lot of discussion, kind of a joint 2 meeting with EIC and KEDC about, I guess the future 3 direction and the future, and how they should be made 4 up. And the City has some ideas, and the EIC Chair, 5 Mr. Early, appointed -- recommended, or did appoint, or 6 going to appoint. I guess what he actually did was ask 7 KEDC and EIC to each appoint three members to a 8 committee to see how to proceed forward, and with all of 9 the things up in the air, and I visited with the Mayor 10 about it and Mr. Baroody's here, and I know he made some 11 comments at this meeting. 12 I think we should hold off on funding KEDC 13 until it gets sorted out. I mean I'm still in favor of 14 economic development, but I'm not sure I'm a hundred 15 percent in favor of some of the options that may come 16 out of the things that were discussed, so I just would 17 put it on the agenda so that we could discuss postponing 18 or postponing making that payment. Usually that payment 19 would come after the new fiscal year starts, and approve 20 the contracts and they come through kind of in a blanket 21 thing, and just to hold off on that approval to find out 22 exactly what they're doing. 23 And the other thing is I think many people 24 on the Court, and those in public read my comments in 25 the paper, which I did say those things, and I stand 81 1 behind them. I think that the County needs to be more 2 involved. And I think that Mr. Baroody made a very 3 accurate comment at that meeting, that I think his term 4 was that there were four stakeholders, and some took 5 offense to that comment. And he changed it to say there 6 were four stakeholders with skin in the game, something 7 to that effect, which are those that fund KEDC: EIC, 8 the City, KPUB and the County. And I went a little bit 9 further and said that in my mind it narrows it down to 10 two, because those other three are really sort of 11 connected to the City -- and not sort of, they are 12 connected to the City. By the way those boards are 13 appointed and positions held. 14 But I do think it's really important that, 15 in my mind, the County has not been as involved as we 16 should be in some of the decision making on some of the 17 things. We have a representative on KEDC, and that's 18 good, but when it comes -- you know, I guess I go back 19 to the last thing that really came before us was Gateway 20 over a year and a half ago, and it was a big disconnect 21 in my mind between the entities. A lot has changed at 22 City Council since then. 23 But I think that we really -- it's a good 24 opportunity for us to kind of look at this process 25 again, is my comment, and Commissioner Moser is 82 1 obviously more involved in this because he sits on the 2 Board. 3 COMMISSIONER MOSER: Yeah, I've been pretty 4 involved in the County representative to KEDC. I would 5 take issue with the fact about the statement you don't 6 know what's going on there. There's a lot of things 7 happening at KEDC, a lot of entities come into this 8 County considering moving here, opening businesses here, 9 whatever. KEDC serves as the entry point for that to 10 provide information to those people and Brian O'Connor's 11 here as well as Theresa Metcalf. They provide a lot of 12 information to those people that are interested and 13 possibly come in here. 14 Step Number 1 and Number 2 is KEDC provides 15 a vetting before they take it to -- and KEDC is a 16 corporation, so we do not have to have public meetings 17 by design so that we can keep that confidential. When 18 people come in and display what they want to do, because 19 a lot of what they want to talk about is competitive, 20 sensitive, so it's a way to do that. And then if 21 there's any -- like the Gateway project, they never came 22 to KEDC; they talked to Commissioner Letz and myself. 23 Independently I'm not sure why they did that. They 24 never came to KEDC and made a request of what they 25 wanted to do, they made a presentation and were going to 83 1 come back. There's a lot of -- I mean there's many 2 things on the agenda right now of KEDC of looking at the 3 possibility. I have a concern about not granting -- we 4 have an agreement with KEDC right now. I think we have 5 in the budget 24,500 for this next year. I don't know 6 when this ad hoc committees are going to meet, okay. 7 Three people from EIC, three people from KEDC. They've 8 never been named yet, so I don't know how this -- this 9 was in our budget, if we take it out since we have to 10 include it, and I don't know how KEDC budget, they 11 obviously can't work without having a budget. I think 12 the request to EIC from KEDC was $180,00.00 for next 13 year, $140,000.00 for the crew, so -- and Brian 14 O'Connor, the Director, is here, so that's in the KEDC 15 budget. So I wouldn't go along with taking anything out 16 of the budget right now, because it's -- you know, if we 17 have to include it it's gotta be in there, and KEDC 18 needs to operate. And it's always worthwhile to listen 19 to any proposed place to improve something. I think -- 20 Councilman Baroody and I've talked at length with him, 21 and the Mayor, about this. I think there's ways of it 22 could be done to reduce the operating budget of KEDC, 23 that's to be determined, because there's -- there's 24 this -- you know, you may reduce the budget, but you may 25 change the way the organization operates, and that could 84 1 be a negative, so that's the reason I recommended to 2 have a six person ad hoc working group look at this and 3 see where you look at the pros and cons and then take 4 that back to the -- to the shareholders, the 5 stakeholders if we want to change the thing. 6 But KEDC is a countywide, and the City is -- 7 I want to make it very, very, very clear this is not an 8 issue between the City and the County. This is some way 9 that's being proposed that perhaps the way to improve 10 the efficiency of an operating expense of KEDC. A 11 thought. I don't know what the details are, I don't 12 think that's been laid out. I think that that's what 13 the ad hoc committee will look at what's being proposed 14 to how to perhaps modify the operations of KEDC and 15 perhaps EIC. 16 So anyway, I wouldn't go along -- wouldn't 17 support the idea of taking it out of our budget, or 18 agreement with KEDC. 19 COMMISSIONER LETZ: I'm not asking we take 20 it out of the budget; I'm saying we don't send it over 21 until this has been resolved. 22 COMMISSIONER MOSER: That will have to wait 23 until after October 1st. 24 COMMISSIONER LETZ: Right. So I mean rather 25 than put it -- but, you know, I presume the contract 85 1 will come back to us annually to us? 2 MRS. GRINSTEAD: What happens is after you 3 approve the budget is I would then mail them a copy, so 4 like the beginning of October they sign it. They send 5 it back to us for final approval, and then they can get 6 the disbursement after January 1st. 7 COMMISSIONER REEVES: After January 1st. 8 COMMISSIONER MOSER: Well, we approve 9 everything we pay every month anyway. Now we do it 10 every week. So we got an opportunity to approve that. 11 COMMISSIONER REEVES: I would like to ask 12 the executive director -- thank you for being here -- 13 what's the likelihood that you can provide us with a 14 timely reporting of -- I understand you're in 15 negotiations and stuff, but how can we get around where 16 we know what you're doing, let me put it simple. I have 17 upmost respect for what do and what you're committee 18 does on attracting, but if we're going to be writing you 19 a check how can we find out a little more? 20 MR. O'CONNOR: I'm more than happy to come 21 next session. I mean there's admittedly there's some 22 items that are of the sensitive nature that I can't 23 disclose publicly, but if you would welcome me into 24 executive session, I'd be more than happy to update you 25 at that point in time. 86 1 COMMISSIONER MOSER: I think what we oughta 2 do it at least every quarter, at least every quarter 3 come in and say here's some things we got on the radar 4 or something like that, that you're not disclosing. 5 MR. O'CONNOR: And when we first presented 6 our budget to the EIC probably about two months ago, 7 it's one of the points that I had made to that Board was 8 that we function very well within these various 9 organizations, but lines of communication really need to 10 be tightened up. This is -- and with Councilman Baroody 11 bringing up these herb ^ whose ^ who's this has been 12 long overdo, so I welcome this opportunity. I well 13 imagine that we can probably have our three subcommittee 14 appointees to the EIC Board probably done this week. 15 The EIC Board meets next week, and they, the six 16 subcommittee members can start addressing these 17 communication issues. 18 COMMISSIONER MOSER: Okay. 19 COMMISSIONER BELEW: So what is really the 20 point of the subcommittee? 21 COMMISSIONER MOSER: What's the goal? 22 MR. O'CONNOR: It is really to identify a 23 process and the lines of communication and how we keep 24 our stakeholders updated better. 25 COMMISSIONER MOSER: And it's also though 87 1 are there ways to improve the way KEDC works; not just 2 communication? But it was proposed, it was put on the 3 table to move KEDC into the City, to move that -- make 4 Brian O'Connor's no longer -- he'll be a City employee. 5 MR. O'CONNOR: And one of the arguments for 6 that is that there would be some operating efficiencies, 7 because we wouldn't then be paying rent to the Chamber 8 of Commerce, which we do right now. 9 COMMISSIONER MOSER: The subcommittee is to 10 look at that, okay. Yeah, there's dollars that can be 11 saved, but what else doesn't happen? For instance, now 12 that you put it on -- say it out out loud, you know, 13 when we were looking at improving the AG barn, you know, 14 we were hoping that EIC would be able to contribute a 15 lot of money to that. We were told, okay, that no, that 16 facility was not eligible for that because it wasn't in 17 the City limits. Well, that -- you know, the City is 18 six percent of the area of the County. And again, I'm 19 not making this an issue between the City and the 20 County, okay (Tapping ring on bench) this is an 21 unfunded -- another unfunded mandate. So therefore, you 22 know, there needs to be an entry point for people that 23 are looking in any place in the County to do business, 24 okay, and so that's what that is. And there are pros 25 and cons with the modifying to the way it operates, and 88 1 where KEDC should be. 2 COMMISSIONER BELEW: So you are saying you 3 don't want the City to have -- 4 COMMISSIONER MOSER: I'm not saying that at 5 all. 6 COMMISSIONER BELEW: I didn't even finish 7 what I was saying. 8 COMMISSIONER MOSER: You started off down 9 the wrong track, okay, it was a derail. 10 COMMISSIONER LETZ: I think -- 11 JUDGE POLLARD: Mr. Baroody, do you have 12 anything you'd like to say in any observations or on 13 these issues? 14 MR. BAROODY: Well, I'm not -- 15 JUDGE POLLARD: You're welcome to. 16 MR. BAROODY: Okay, I'd like to address what 17 he just said. 18 COMMISSIONER MOSER: Come up to the podium. 19 MR. BAROODY: George Baroody, Kerrville. As 20 far as the AG barn and EIC, you've been informed, and so 21 you actually know, so I think it's a little bit -- I 22 mean there is no issue between the County and the City. 23 There is no issue between the County and the City. 24 Right, that's true. However in the example you were 25 giving -- given, you were informed in the past of 89 1 something that was totally incorrect. The laws of EIC 2 do allow them to fund things outside the City. If the 3 people in charge of EIC, or my guess would be the former 4 Mayor, would have been the ones telling you that, that's 5 strictly a control issue of that money that is no longer 6 there. So that being said, that's not -- a non issue. 7 So as far as where KEDC resides the county's not going 8 to be left out of decisions. Keeping in mind anything 9 that's developed inside the County or inside the City 10 the County receives all the benefits of that as well. 11 So that's really kind of a non issue. 12 As far as what he's talking about us 13 withholding your decision on whether to actually fund 14 that 25 thousand, your portion of the thing, you're 15 referring to whether or not KEDC would be under funded 16 if you didn't do that, you know, would they be able to 17 do their business. Keep in mind they're carrying a 18 reserve. If you give them their portion they're 19 carrying a reserve of 67 thousand, so if you were to 20 withhold, if you will, for a while while things are 21 figured out, they're going to be fully funded on their 22 expenses. You understand what I'm saying? 23 COMMISSIONER MOSER: Yeah. I'm not worried 24 with that. 25 MR. BAROODY: So basically what's he's 90 1 talking about is the discussion being brought up and 2 having the discussion, having an open discussion, you 3 can do that and nothing is lost from the current system. 4 And so in my view what -- and I don't know because I 5 didn't speak with him before, Commissioner Letz, but 6 withholding it really just forces the issue, which 7 probably needs to be done, which is an open discussion 8 occur. 9 COMMISSIONER MOSER: I don't have any issue 10 with that. We approve payments to anybody for 11 everything, but I want it to stay in the budget, okay? 12 MR. BAROODY: And he made that clear. 13 COMMISSIONER MOSER: I'm not worried about 14 funding, you know, sending a check, that wasn't my 15 concern. 16 MR. BAROODY: I guess that's all I really 17 need to say. 18 JUDGE POLLARD: I appreciate your comments. 19 Thank you. 20 COMMISSIONER MOSER: Yeah, thank you, 21 George. 22 COMMISSIONER REEVES: I think it can all be 23 accomplished without anything right now. Let's wait 24 until the contract is out. There's nothing that says we 25 have to sign the contract. If we don't approve -- if 91 1 there's going to be reorganization, I guess the 2 contract's going to be read different, so let's wait and 3 see what it is. We don't fund it until the contract's 4 approved, so it may be time that we look at the contract 5 and take it all in. Leave it in the budget. I don't 6 think you ever intended to not fund the budget for the 7 fiscal year. 8 COMMISSIONER LETZ: No. I just think we 9 need to discuss it. And I think it's -- you know, and 10 as I said at the meeting, I said, you know, we fund 11 11 percent of KEDC budget. The rest of it comes from the 12 City or these entities, you know. And we never had a -- 13 you know, our seat is rather small when it comes to 14 making those decisions, and you know how it all works 15 over there, I haven't been happy with at times. And I'm 16 not talking about really KEDC, more EIC relationship, 17 which I've never really totally understood with KEDC 18 other than that they fund it. And Gateway and some of 19 these other things, I think the way things were handled 20 through the EIC side, I disagreed with. I think the 21 things that were said maybe things weren't formally 22 brought to EIC for consideration. But I know that 23 Gateway, I was told that it was going anywhere, that we 24 could do whatever we wanted to because they weren't 25 going to fund anything. So to me there should have been 92 1 a discussion between the City and the County about that 2 project. 3 COMMISSIONER MOSER: Well, for clarification 4 EIC wasn't going to fund it. 5 COMMISSIONER LETZ: Right. But the project, 6 as I understood it, wouldn't work without some 7 infrastructure agreements, and the City was going to 8 look to EIC and the EIC said no. So in the past, but to 9 me -- you know, and the City has as a whole lot more 10 impact on it all, but maybe -- and maybe that's what the 11 City wanted, I guess they did at the time. But it's 12 just the whole process to me is convoluted. 13 COMMISSIONER MOSER: Well, we don't have 14 anything to say about what EIC does. 15 COMMISSIONER LETZ: Well, so even 16 participate in KEDC then, because they front all the 17 money, all the money comes from EIC. 18 COMMISSIONER MOSER: Well, I'm going to say 19 it again, KEDC serves a function for all the entities 20 involved, okay, the City, County, KPUB, school board, 21 independent school district, all those, okay. It is an 22 entry point to provide information to people to looking 23 at moving in opening a business, modifying their 24 businesses in Kerr County, okay. EIC doesn't do that, 25 okay. EIC doesn't have that same charter. So the 93 1 question is is there something in the EIC charter, which 2 we in the County don't have anything to say about, and 3 that's great, okay. And it's for something in the 4 charter of EIC, the way they operate, to make it more 5 efficient. End of discussion. 6 COMMISSIONER LETZ: It needs to be looked 7 at. 8 MR. BAROODY: Can I say one more thing? 9 JUDGE POLLARD: Yes, Sir. 10 MR. BAROODY: What you're doing now is 11 highlighting it. And so the bottom line is as you guys 12 have been showing that open discussion needs to occur on 13 the process of economic development, and one of my 14 disappointments in the meeting we had the other day, 15 which I apologize to you for having to show up at 7:30 16 in the morning for, was we were supposed to have an open 17 discussion about that, and what we ended up doing was 18 creating a situation where we're going to have another 19 subcommittee, which by design was going to have three 20 members of EIC and three of KEDC so that it wouldn't be 21 necessary to have that in open meetings. So we took a 22 possibility of having open discussion, which is good. 23 It's about the process; not the business, and we've 24 taken it into closed meeting. That seems like a 25 mistake, but anyway, you guys -- 94 1 MR. O'CONNOR: One point of correction kind 2 of on that. The subcommittee members will then be 3 getting their thoughts, notes minutes, what have you, to 4 the subcommittee that makes up the comprehensive plan, 5 which is entirely a public process, so -- 6 COMMISSIONER MOSER: Careful. Your 7 comprehensive plan is for the City. 8 MR. O'CONNOR: That's correct. 9 COMMISSIONER MOSER: Okay. So therefore, 10 now you're back within the City comprehensive plan; it's 11 not that a comprehensive plan for the County. Period. 12 MR. O'CONNOR: It is a comprehensive plan, 13 I'm hoping that should look regionally. We're -- 14 COMMISSIONER MOSER: It doesn't. 15 MR. O'CONNOR: We're more competitive as a 16 region than we are with a city. 17 COMMISSIONER MOSER: The comprehensive plan 18 is simply for the City. 19 MR. O'CONNOR: Well, it's being paid for by 20 the City. 21 COMMISSIONER BELEW: For the City. 22 COMMISSIONER MOSER: A comprehensive plan 23 for the City. 24 JUDGE POLLARD: And that's what the City is 25 paying for. 95 1 COMMISSIONER LETZ: And it's a fine line 2 we're splitting. The City's paying for it, it's for the 3 City, but based on the last comprehensive plan for the 4 City that I was also involved in, it did look regional. 5 COMMISSIONER MOSER: Okay, good. I hope it 6 does. 7 COMMISSIONER REEVES: I would say did I not 8 read that you are on that committee? 9 COMMISSIONER LETZ: Yes. 10 COMMISSIONER MOSER: On the comprehensive 11 planning committee. 12 COMMISSIONER LETZ: Right. Anyway, good 13 discussion, I think that we just need to be more 14 involved. 15 COMMISSIONER REEVES: But I would like look 16 forward to hearing from you on a periodic basis. 17 JUDGE POLLARD: Thank you, Mr. Baroody. 18 Now, the other items now, items 1.22, 23, 19 and 24 are scheduled for executive session, and at this 20 time we will go into executive session. 21 (Executive Session.) 22 JUDGE POLLARD: All right, we're back in 23 open session. We'll just take them in order. Is there 24 anything we need to take action we need to take about 25 1.22? 96 1 COMMISSIONER REEVES: Not at this time. 2 COMMISSIONER LETZ: Not at this time. 3 That'll be on our next agenda, be a contract amendment. 4 JUDGE POLLARD: All right, then item 1.23. 5 COMMISSIONER LETZ: I'll make a motion that 6 we authorize Commissioner Reeves and Letz to hire a 7 part-time person as needed for the Environmental Health 8 Department. 9 JUDGE POLLARD: Is there a second? 10 COMMISSIONER REEVES: Second. 11 JUDGE POLLARD: It's been moved by 12 Commissioner Letz, seconded by Commissioner Reeves to 13 authorize the hire of a part-time person for 14 Environmental Health Department -- to work in the 15 Environmental Health Department. Is there any further 16 comment or discussion? 17 COMMISSIONER LETZ: Just a comment. We'll 18 bring the agreement back at our next court meeting. And 19 the funds to be paid will be coming out of the salaried 20 line item in that department. 21 COMMISSIONER REEVES: For the rest of this 22 fiscal year, and the following fiscal year. 23 COMMISSIONER LETZ: Correct. 24 JUDGE POLLARD: Okay. Any further 25 discussion or comment about that motion? If not, those 97 1 in favor signify by raising their right hand. It's four 2 zero, unanimous. 3 Item 1.24. Is there any motion or action 4 need to be taken about that? 5 COMMISSIONER BELEW: Commissioner Moser and 6 I will check with TAC, and get back. 7 JUDGE POLLARD: Okay. Other than that, that 8 constitutes all we need to do about that. All right, 9 that sounds good. 10 All right, let's go into paying the bills. 11 MRS. DOSS: No bills today, Sir. 12 JUDGE POLLARD: Pardon? 13 MRS. DOSS: No bills. 14 JUDGE POLLARD: No bills to be paid. 15 COMMISSIONER LETZ: Brenda, from now on all 16 three of those items are bills, but budget amendments 17 always be on Thursdays? 18 MRS. DOSS: Yes, Sir. But I would like to 19 leave it on there just in case something happens. 20 JUDGE POLLARD: Okay, so how many regular 21 meetings we Commissioners having a month now? 22 COMMISSIONER LETZ: Six. 23 MRS. DOSS: Six, sometimes seven. 24 COMMISSIONER MOSER: Sometimes seven. 25 JUDGE POLLARD: Remember my suggestion, 98 1 shouldn't we meet once a week, and nobody wanted to. 2 Now we're doing -- 3 COMMISSIONER MOSER: You bumping for a pay 4 raise? 5 JUDGE POLLARD: No. 6 COMMISSIONER BELEW: Every Thursday we're 7 back in here. I was thinking every other Thursday. 8 COMMISSIONER LETZ: Every Thursday. But 9 this Thursday, I probably won't be here. 10 JUDGE POLLARD: Okay. 4.2 budget 11 amendments. 12 MRS. DOSS: None, Sir. 13 JUDGE POLLARD: 4.3 late bills. 14 MRS. DOSS: None, Sir. 15 JUDGE POLLARD: Approve and accept monthly 16 reports. 17 COMMISSIONER REEVES: Yes, Sir. Unless I 18 indicate otherwise these are all for the month of 19 August, 2017. Constable Precinct 1, Constable Precinct 20 2, Constable Precinct 3, J.P. Precinct 1, J.P. Precinct 21 3, District Clerk monthly report. Then we have amended 22 reports as follows: Environmental Health Department 23 amended monthly report for February, 2017. Same 24 department amended monthly report June, 2017. Same 25 department amended monthly report July, 2017. And 99 1 Environmental Health monthly report for August, 2017. 2 And then we have an amended monthly report from Animal 3 Services for April and June of 2017, and the Animal 4 Services monthly report for August, 2017. And I believe 5 the amendment is probably what you're going to outline 6 on -- are you going to present the audit from the -- 7 MRS. DOSS: Yes. 8 COMMISSIONER REEVES: So the reason for the 9 amended reports is probably what Mrs. Doss is going to 10 go over in a minute. So with that said, I move to 11 accept the reports as presented. I didn't see any 12 signatures. 13 MRS. CRUCES: No. 14 COMMISSIONER REEVES: Accept the monthly 15 reports as presented. 16 COMMISSIONER BELEW: Second. 17 JUDGE POLLARD: Been moved by Commissioner 18 Reeves, seconded by Commissioner Belew to accept the 19 monthly reports as read into the record, and if there 20 are places to execute them then whatever is necessary. 21 COMMISSIONER LETZ: No. 22 JUDGE POLLARD: All right, anything further? 23 If not, those in favor signify by raising their right 24 hands. It's four zero, unanimous. 25 All right. Reports from Commissioners and 100 1 liaison committee assignments? 2 COMMISSIONER REEVES: I believe she's got an 3 audit -- 4 MRS. DOSS: Auditor Report. 5 MRS. STEBBINS: 4.5. 6 MRS. DOSS: Yes, Auditor report. We did an 7 audit at the Environmental Health and Animal Services, 8 and then we also did an inventory audit for the 9 Environmental Health and Animal Services. Do you have a 10 copy of the report? I believe you got a copy? 11 JUDGE POLLARD: I did, I saw it. 12 MRS. DOSS: One part that we audited were we 13 tested the receivable reports and how they were being 14 recorded in the general ledger, and we let them know 15 there were some minor errors on some of the reports so 16 they corrected them and refiled them. And then we also 17 did an inventory of IT equipment, chairs, desks, 18 cabinet. Inspected the safe at the Animal Control 19 facility for medicines and other sensitive items. We 20 also did inventory and inspected the gas cards and 21 the -- both Valero and Fleet. And then we did an 22 inventory on county vehicles to make sure that 23 everything was accounted for, and we didn't find any 24 problems except there was one gas card that we couldn't 25 locate, but we have since discontinued that one. The 101 1 last time it was used was back in May, so it wasn't used 2 since then. 3 COMMISSIONER MOSER: Very good. 4 JUDGE POLLARD: Very good. I think it was 5 entirely appropriate under the circumstances to do those 6 audits, too. 7 COMMISSIONER MOSER: Yeah, that's good. 8 JUDGE POLLARD: All right, then let's go to 9 reports from Commissioners and liaison committee 10 assignments. Anybody? 11 Reports from elected officials/department 12 heads. Anybody? 13 Reports from Boards, Commissions and 14 Committees. City/County joint projects, operations 15 reports. I see Mr. Baroody left, so he didn't have 16 anything. 17 COMMISSIONER BELEW: I actually did, I 18 almost forgot. I was in a meeting with Andy Murr 19 Friday. Did anybody see him while he was in town, or 20 since he's been back? And it was -- you'll be happy to 21 know, Judge, he talked about you and the unfunded 22 mandates, and trying to get something done about it. He 23 also mentioned that -- let me see if I can remember 24 where he went to get the money. He went to get the -- 25 there's a fund that we've been collecting in criminal 102 1 trials and others, court costs, and it's been reviewed 2 and they said what are all these charges for, somebody 3 started asking what are all these charges for. Well, 4 there were a couple them that really didn't apply. They 5 legally couldn't be applied to that court, but they're 6 taking it anyway, there's no justification for it. So 7 Andy says the money's -- they've already put a hold on 8 the money, the money's in an account. Everybody's paper 9 processing is still going the same way, so he proposed 10 and got passed a bill to redirect that money toward 11 indigent health care to take away one of our unfunded 12 mandates, so how far it's go, we don't know. But it's a 13 good start. 14 JUDGE POLLARD: It mitigates it. 15 COMMISSIONER BELEW: Exactly. So it 16 probably will never pay for it, but it'll help. 17 The other thing was his proposal for the 18 doing away with property tax to fund schools. Go to 19 user fees and sales tax so that we actually own our 20 property, because right now we rent our property. So 21 the notion that nothing got done on that, but he got the 22 groundwork done, and he got it going, and he's hoping to 23 reintroduce it in a couple years. In the meantime maybe 24 gain a little momentum with it, so I thought those were 25 positive things. 103 1 We talked about a lot of different things, 2 but those were the ones that had to do with our 3 pocketbook. And one of them is fairly immediate, the 4 other one is next session. 5 COMMISSIONER MOSER: Well, the indirect one 6 that he -- in direct to the pocketbooks is some 7 legislation that he proposed and never got out of 8 committee on reclamation of criminal cases. 9 COMMISSIONER BELEW: Yes. 10 COMMISSIONER MOSER: But there's tons of 11 lobby money that doesn't want that to happen, and it'll 12 probably never see the light of day. 13 COMMISSIONER BELEW: Well, the reclamation 14 part of it is going to have to. 15 COMMISSIONER MOSER: No, it's not. 16 COMMISSIONER BELEW: Well, I think it will. 17 He thinks it will. 18 COMMISSIONER MOSER: Anyway, I hope he's 19 right. He's fighting for it. 20 COMMISSIONER BELEW: But it's a matter of 21 definition, I guess, right? 22 COMMISSIONER MOSER: No. Well, some states 23 have it, okay. And on the unfunded mandates, that's the 24 real thing. 22 states it's in their Constitution that 25 there cannot be any such thing as unfunded mandates. 104 1 And I think it made it through the house last time, and 2 probably make it through the Senate, and that's the way 3 to go. Andy Murr's going to be -- 4 JUDGE POLLARD: But the money's still got to 5 come, increased cost of operation, it's got to come from 6 somewhere. But that's going to stop it from landing on 7 us. 8 COMMISSIONER MOSER: Well, precisely. Let 9 them be the good buys, and us be the bad guys. 10 MRS. STEBBINS: Unless there's something 11 else to report the continued discussion of it should 12 probably be -- 13 COMMISSIONER MOSER: Okay, but -- okay. 14 MRS. STEBBINS: -- put on another agenda. 15 COMMISSIONER MOSER: Good point. But he's 16 going to be at the Republican Women on Friday, Andy is, 17 so there's a chance of bringing these subjects up. 18 JUDGE POLLARD: All right. Is there 19 anything else? If not, we're adjourned. Thank you. 20 * * * * * * 21 22 23 24 25 105 1 STATE OF TEXAS * 2 COUNTY OF KERR * 3 I, DEBRA ELLEN GIFFORD, Certified Shorthand 4 Reporter in and for the State of Texas, and Official 5 Reporter in and for Kerr County Commissioners' Court, do 6 hereby certify that the above and foregoing pages 7 contain and comprise a true and correct transcription of 8 the proceedings had in the above-entitled Commissioners' 9 Court. 10 Dated this the 22nd day of October, A.D. 11 2017. 12 13 /s/DEBRA ELLEN GIFFORD Certified Shorthand Reporter 14 No. 953 Expiration Date 12/31/2018 15 * * * * * * 16 17 18 19 20 21 22 23 24 25