1 1 2 3 4 5 6 KERR COUNTY COMMISSIONERS' COURT 7 Regular Session 8 Tuesday, October 10, 2017 9 9:00 a.m. 10 Commissioners' Courtroom 11 Kerrville, Texas 78028 12 13 14 15 16 17 18 19 20 21 22 23 PRESENT: TOM POLLARD, Kerr County Judge HARLEY BELEW, Commissioner Precinct 1 24 JONATHAN LETZ, Commissioner Precinct 3 BOB REEVES, Commissioner Precinct 4 25 GADDIS COURT REPORTING (210) 415-6628 2 1 I-N-D-E-X 2 NUMBER PAGE 3 *** Commissioners' Comments. 8 4 1.1 Conduct a public hearing for a revision 10 5 of plat for Lots 72R-1 and 72R-2 of Falling Water Subdivision, Document Number 6 13-3417, Precinct 3. 7 1.2 Consider, discuss, and take appropriate 11 action for the Court to approve a revision 8 of plat for Lots 72R-1 and 72R-2 of Falling Water Subdivision, Document Number 9 13-3417, Precinct 3. 10 1.3 Conduct a public hearing for a revision 13 of plat for Lots 2R, 3, 35 and 36 of 11 River Park Estates, Volume 4, Page 42, and Document Number 12-3256, Precinct 3. 12 1.4 Consider, discuss, and take appropriate 13 13 Action for the Court to approve a revision of plat for Lots 2R, 3, 35 and 36 of 14 River Park Estates, Volume 4, Page 42, Document Number 12-3256, Precinct 3. 15 1.5 Consider, discuss, and take appropriate 19 16 action on request from Leadership Kerr County and the Kerrville Area Chamber of 17 Commerce to use Flat Rock Lake Park and Hill Country Youth Event Center parking 18 Lot for EasterFest on March 29 - April 1, 2018. 19 1.12 Consider, discuss, and take appropriate 22 20 action for the Court to set a public hearing for 9:00 a.m. on November 27, 21 2017 for the revision of plat for Tracts 152-R and 152-S of Spicer Ranch Number 3, 22 Volume 5, Page 176, Precinct 1. 23 24 25 GADDIS COURT REPORTING (210) 415-6628 3 1 I-N-D-E-X 2 NUMBER PAGE 3 1.6 Consider, discuss, and take appropriate 25 4 action to approve allowing the Road and Bridge Department to work on the dirt 5 area between the outdoor arena and parking Lot to facilitate the antique tractor 6 pull that will be done as part of the Kerr County Fair. 7 1.7 Consider, discuss, and take appropriate 26 8 action to close Riverside Drive October 27-29, 2017 for the Kerr County Fair. 9 1.13 Consider, discuss, and take appropriate 28 10 action for the Court to authorize Commissioner Moser and Commissioner 11 Letz to authorize and approve road closures for their respective Precinct 12 for the East Kerr County Cent Point Wastewater Project, Precinct 2 and 3. 13 1.15 Consider, discuss, and take appropriate 34 14 action for the Court to approve an Alternate Plat for Anthony Area 15 Subdivision, Precinct 4. 16 1.8 Conduct a public hearing for a revision 34 of plat for Lots 16 and 17 of Elm Pass 17 Ranch, Volume 3, Page 82, Precinct 2. 18 1.9 Consider, discuss, and take appropriate 35 action for the Court to approve a 19 revision of plat for Lots 16 and 17 of Elm Pass Ranch, Volume 3, Page 82, 20 Precinct 2 21 1.10 Conduct a public hearing for the revision 36 of plat for Lots 114A and 114B of Falling 22 Water Subdivision, Volume 7, Page 37, Precinct 3. 23 1.11 Consider, discuss, and take appropriate 37 24 action for the Court to approve a revision of plat for Lots 114A and 114B of Falling 25 Water Subdivision, Volume 7, Page 37, Precinct 3. GADDIS COURT REPORTING (210) 415-6628 4 1 I-N-D-E-X 2 NUMBER PAGE 3 1.16 Review, discuss, and take appropriate 38 4 action on closure of the Juvenile Detention Facility. This includes, 5 but is not limited to, transfer of juvenile and employee files, continued 6 access and use of the building by the Kerr County Juvenile Probation 7 Department, designation and authorization to continue limited use of the Facility. 8 1.17 Resolution request needed for Dietert 55 9 Center to apply for Texas Department of Agriculture Grant for "Meals on Wheels" 10 Service. 11 1.18 Consider, discuss, and take appropriate 59 action to allow use of the Hill Country 12 Youth Event Center for a Household Hazardous Waste Event on Saturday, 13 December 9, 2017 from 8:00 a.m. - 1:00 p.m. 14 1.19 Consider, discuss, and take appropriate 61 15 action to close Riverside Drive on Saturday, December 9, 2017 for the 16 Household Hazardous Waste Event. 17 1.20 Consider, discuss, and take appropriate 62 action to allow various Kerr County staff 18 members to work the Household Hazardous Waste Event. 19 1.21 Consider, discuss, and take appropriate 64 20 action to replace the projector at the Union Church Building. 21 1.22 Consider, discuss and take appropriate 69 22 action to determine what to do with the space vacated by the Maintenance 23 Department in the basement of the Courthouse. 24 25 GADDIS COURT REPORTING (210) 415-6628 5 1 I-N-D-E-X 2 NUMBER PAGE 3 1.23 Consider, discuss, and take appropriate 73 4 action on policy for usage of courthouse grounds. 5 1.24 Consider, discuss, and take appropriate 82 6 action to approve updated job descriptions for Animal Services 7 Department. 8 1.25 Consider, discuss, and take appropriate 88 action to authorize Kerr County Sheriff 9 to go out for bids on inmate medical services. 10 1.26 Consider, discuss, and take appropriate 97 11 action to approve Change Order Number 004 for Kerr County Jail Expansion as 12 submitted and authorize County Judge to sign same. 13 1.27 Consider, discuss, and take appropriate 97 14 action to approve the 2018 County Resolution for the Indigent Defense 15 Grant Program and authorize the County Judge to sign the Resolution. 16 1.28 Consider, discuss, and take appropriate 98 17 action to adopt a resolution to enter into a financing contract with Government 18 Capital for the purpose of financing (7) Law Enforcement vehicles and to authorize 19 the County Judge to sign the contract and associated documents. 20 1.29 Consider, discuss, and take appropriate 101 21 action to adopt a Kerr County policy to either continue paying employee day meals 22 for day travel outside of Kerr County or to discontinue paying employee day 23 meals for day travel outside of Kerr County. 24 25 GADDIS COURT REPORTING (210) 415-6628 6 1 I-N-D-E-X 2 NUMBER PAGE 3 4.1 Pay bills. 110 4 4.2 Budget Amendments. 111 5 4.3 Late bills. 111 6 4.4 Approve and accept Monthly Reports. 111 7 4.5 Auditor Reports. 111 8 5.1 Reports from Commissioners/Liaison 112 9 Committee Assignments as per attachment. 10 *** Adjournment. 113 11 *** Reporter's Certificate. 114 12 * * * * * * * * * 13 14 15 16 17 18 19 20 21 22 23 24 25 (210) 415-6628 7 1 JUDGE POLLARD: Okay. It is October the 2 10th, 2017. It is now about 9 a.m., close enough 3 they tell me here. So we are going to start this 4 morning. Commissioner Moser is AWOL today. I think 5 he is taking some long trip. So we're being short 6 one. Just the four of us here today. All right. 7 I'm calling the meeting to order. And it's -- We 8 will start off with a prayer and a pledge. And that 9 will be Commissioner Letz. 10 (Prayer and Pledge of Allegiance) 11 JUDGE POLLARD: All right. Next part of 12 the agenda is that portion where the public can speak 13 on some -- any item that is not on the agenda. Now 14 if it's on the agenda, you wait and speak on that 15 item. But for right now it is on any item -- 16 anything that is not on the agenda. And if you do 17 step -- if you want to step forward to the podium and 18 identify yourself by name, address, and limit your 19 comments to three minutes, please. Is there anyone 20 wishing to so speak on something not on the agenda? 21 COMMISSIONER REEVES: We've got a 22 pretty quiet public here the last few months. 23 JUDGE POLLARD: Okay. There being no 24 one, the next part is comments from the Commissioners 25 and County Judge. We will start with Commissioner 8 1 Belew. 2 COMMISSIONER BELEW: We got four-tenths 3 of an inch of rain overnight. That is good. 4 JUDGE POLLARD: That is good. 5 COMMISSIONER BELEW: I will let 6 Commissioner Reeves tell you about the wild game 7 dinner. I will leave that to him. 8 JUDGE POLLARD: Sure did like the 9 temperature this morning. 10 COMMISSIONER BELEW: It has been very 11 nice lately. And we have a lot of good stuff coming 12 to the county, you know, folks. A lot of money being 13 spent here, and it's a busy time of the year. So get 14 out there and spend a little money on some of these 15 events going on. It helps the local economy. 16 JUDGE POLLARD: All right. I don't have 17 anything. Mr. Letz? 18 COMMISSIONER LETZ: Nothing. 19 COMMISSIONER REEVES: With the lead-in 20 from Commissioner Belew I believe 1,000 people, is 21 that right, Jack -- 22 JACK: Yes, sir. 23 COMMISSIONER REEVES: -- at the wild 24 game dinner? A tremendous turnout. A lot of good 25 food. And if you left there hungry, you didn't go 9 1 through the line properly because there is plenty to 2 eat. 3 JUDGE POLLARD: It sure wasn't their 4 fault. 5 COMMISSIONER REEVES: That -- As you 6 said, a lot of events are going on this weekend. 7 Across the street is the Chalk Fest. And I was at a 8 volunteer meeting last night regarding that. They're 9 estimating in attendance about 10,000 people over 10 there. So go to the Chalk Fest. And when you are 11 through, head out to Mountain Home, from 4 p.m. to 9 12 p.m. a steak dinner and all the trimmings. I know 13 probably some director of maintenance will be first 14 in line like he always is. 15 MR. BOLLIER: Pretty close. 16 COMMISSIONER REEVES: So all of these 17 are supporting good causes. So try to attend. 18 JUDGE POLLARD: He will be the first one 19 in line to buy all those tickets to win those guns 20 and other prizes. 21 COMMISSIONER REEVES: Yeah he will be 22 there too. I know that. 23 JUDGE POLLARD: They have got a lot of 24 stuff and usually -- 25 MR. BOLLIER: It's actually a great 10 1 time, a great time. 2 JUDGE POLLARD: Really nice prizes. I 3 always get those tickets. My wife won a little rifle 4 out there a couple of years ago. Okay. Anything 5 else? 6 All right. We'll go to Item 1.1 on the 7 agenda. This is a public hearing for the revision of 8 plat for Lots 72R-1 and 72R-2 of Falling Waters 9 Subdivision Document Number 13-3417. This is a tract 10 situated in Precinct 3. I will declare the public 11 hearing open. Is there anyone wishing to speak at 12 this public hearing on this matter? There being 13 none, I will close the public hearing. 14 We will go to Item 1.2. Consider, 15 discuss, and take appropriate action for the Court to 16 approve a revision of the plat for Lots 72R-1 and 17 72R-2 of Falling Waters Subdivision, Document 18 13-3417. 19 Mr. Hastings. 20 MR. HASTINGS: Thank you. The owner of 21 Lot 72R of Falling Waters Subdivision wishes to 22 subdivide it into two lots. The proposed Lot 72R-1 23 and 72R-2 were originally plated as two lots, 72 and 24 Lot 79KR. Later these lots were combined by a 25 revision of plat. This revision will restore the 11 1 lots as they were originally platted. Lot 72R-1 and 2 72R-2 will become 4.258 and 3.936 acres respectively. 3 The total is 8.194 acres. Access to Lot 72R-2 will 4 be through Lot 79KN, Block 1 which is located in 5 Kendall County. A note has be placed on the plat 6 that no more than one single family detached dwelling 7 shall be located on Lot 72R-1 and 72R-2 which is in 8 conformance with Kerr County Subdivision regulations. 9 The Lot will be served by a public water supply and 10 private OSSF. The lots are not in the FEMA's 11 designated floodplain. The County Engineer request 12 the Court approve a revision of plat for Lot 72R-1 13 and 72R-2 of Falling Waters Subdivision, Document 14 Number 13-3417 Precinct 3. 15 JUDGE POLLARD: Any approval? 16 COMMISSIONER LETZ: Yes. 17 JUDGE POLLARD: Do we get a second? 18 COMMISSIONER BELEW: Second. 19 JUDGE POLLARD: All right. It's been 20 moved by Commissioner Letz and seconded by 21 Commissioner Belew for approval of Item 1.2 on the 22 agenda. And that is to a revision of plats for Lot 23 72R-1 and 72R-2 of Falling Waters Subdivision, 24 Document 13-3417 situated in Precinct 3. Is there 25 any further comment or discussion? Mr. Hastings, you 12 1 want to say something? My question was the wording 2 there about one house on Lot 72 and 73. Does that 3 mean one house on both lots or one house on -- 4 MR. HASTINGS: They can have one single 5 family detached dwelling on each one. 6 COMMISSIONER LETZ: Charlie, you 7 probably just need to change the wording on that. 8 It's the way it's worded. I think the Judge has a 9 point. And this one I think is fine. But we 10 probably should say no more than one single family 11 detached dwelling shall be located on Lot 72R-1 and 12 no more than one single family detached dwelling 13 shall be located on Lot 72R. Because it can be read 14 that you can't have it on both -- 15 MR. HASTINGS: Oh, I see. Okay. 16 JUDGE POLLARD: The word "and" in there 17 kind of -- 18 COMMISSIONER LETZ: I never had caught 19 that. Yeah this has been what we have used for quite 20 a while. But I think that's a good point just to 21 make it a little clearer. 22 JUDGE POLLARD: Okay. Any further 23 comments or questions? Is it revised as the way you 24 said? 25 COMMISSIONER LETZ: No I think we can 13 1 leave this one the way it is. I think the record 2 will clarify the language in the future. But I don't 3 think we need to redo the -- It takes a lot of work 4 to redo the plat and change all that now. 5 JUDGE POLLARD: All right. If there is 6 no further comment or questions, those in favor of 7 the motion signify by raising your right hand. It is 8 three zero unanimous. One abstention, myself. 9 All right. 1.3 - public hearing to the 10 revision of Lots 2R, 35, 35 and 36 of the River Park 11 Estates, Volume 4, page 42, Document Number 12-3256 12 also located in Precinct 3. I declare the public 13 hearing open. Is there anybody wishing to speak on 14 this item? There being no one, I declare the public 15 hearing closed. 16 And we go to Item 1.4. Consider, 17 discuss and take appropriate action for the Court to 18 approve a revision of plat for Lots 2R. 3, 35 and 36 19 of River Park Estates of record in Volume 4, page 42, 20 in plat record Kerr County, Texas and Document Number 21 12-3256. 22 Mr. Hastings. 23 MR. HASTINGS: Did we just do -- 24 JUDGE POLLARD: Do wish to speak on 25 that? 14 1 MR. HASTINGS: Wow that was fast. We 2 were still looking at the notes on the last one and 3 making sure for the next time to make it more clear. 4 JUDGE POLLARD: I think there's the same 5 problem on this one. 6 MR. HASTINGS: There will be, yes. 7 The owners of the Lots 2R, 3, 35 and 36 8 of River Park Estates wish to revise the existing 9 lots. Lot 2R and Lot 3 will be combined into Lot 10 2R-1. It will 1.839 acres. Lots 5 and 36 will 11 change in an interior and boundary line revising Lot 12 35 into 35R, which is 2.197 acres. And Lot 36 into 13 36R, which is 2.175 acres. And Lots 2R and 36 are 14 partially within the floodplain and must meet 15 floodplain requirements. The lots will be served by 16 private water wells and OSSF. And because each one 17 of those lots is less than five acres they will have 18 a note that says no more than one single family 19 detached dwelling. County Engineer requests the 20 Court to approve a revision of plat for Lots 2R, 3, 21 35, and 36 of River Park Estates, Volume 4, page 42, 22 Document 12-3256 in Precinct 3. 23 COMMISSIONER LETZ: Move approval. 24 COMMISSIONER REEVES: Second. 25 JUDGE POLLARD: It's been moved by 15 1 Commissioner Letz and seconded by Commissioner Reeves 2 for approval of that particular Item being 1.4 on the 3 agenda and ask for the revision of the plat for Lots 4 2R, 3, 35 and 36 of River Park Estates of record in 5 the Volume 4, and page 42 of the plat records of Kerr 6 County, Texas and Document Number 12-3256. Any 7 further comments or questions? 8 COMMISSIONER BELEW: I have a question. 9 On the -- on your circle, Charlie, your sanitary 10 easement -- 11 MR. HASTINGS: Yes, sir. 12 COMMISSIONER BELEW: -- that runs 13 through Herman Sons Road across to the other property 14 -- 15 MR. HASTINGS: Yes, sir. 16 COMMISSIONER BELEW: -- what's on the 17 other side? Is that ever going to create a problem 18 with some other property owner? 19 MR. HASTINGS: Well, the only portion of 20 the easement that they really can -- can reserve is 21 that that's on their side of the line. 22 COMMISSIONER LETZ: Does that answer 23 your question now? 24 COMMISSIONER BELEW: Does that keep us 25 -- Yeah, you know the terrain out there. Does that 16 1 keep us within where we have to be? 2 COMMISSIONER LETZ: Yes. The other 3 residence across the road is not a residence for the 4 other -- 5 COMMISSIONER BELEW: Not now. 6 COMMISSIONER LETZ: Yeah. But the way 7 it's located it's right -- I don't think there would 8 ever be an issue on that side of the road out there 9 the way that it's right on -- it's right passed the 10 corner. 11 JUDGE POLLARD: Well has anybody 12 consulted and consented to that sanitary easement? 13 COMMISSIONER LETZ: The easement was 14 there previously. We're not changing the easement. 15 JUDGE POLLARD: Oh, okay. 16 COMMISSIONER BELEW: We're not changing 17 anything. But I'm curious about this because you 18 cross a road into some other property over there. 19 And it doesn't look like it is -- you got maybe -- 20 well, I don't know how far it goes on the other side 21 but it's considerably into somebody else's property. 22 Which would mean they -- whatever they want to do 23 they could go back further. 24 COMMISSIONER REEVES: I think you see 25 this quite often though, Commissioner, with other 17 1 lots that have a well just simply -- It's -- it's 2 going to be when you place your septic system there's 3 a well on the neighboring property you still have to 4 place your septic system, and correct me if I'm 5 wrong, Mr. Hastings, but place that septic outside 6 that easement regardless where the well is located. 7 COMMISSIONER BELEW: Right. 8 MR. HASTINGS: That's correct, yes. 9 COMMISSIONER LETZ: I think it's more -- 10 I'm sorry, I didn't see you back there. I think it's 11 more of an issue probably on well permits which we 12 don't have any authority over. But, you know, the 13 easement -- 14 COMMISSIONER BELEW: Well, I just don't 15 want to cause the problem with it. So -- 16 COMMISSIONER LETZ: Right. In this 17 situation I do the property -- I know the property 18 owner on both sides. The large tract over there 19 there is a guest house a ways off. And I'm guessing 20 that this probably goes maybe 15, 20 feet into that 21 property on that corner. So -- And it's -- The -- It 22 already exists. I mean Mr. Haven owns the lot. He 23 is just changing the lot line. And I can't remember 24 the guy that owns across Mr. Haven used to own the 25 other property and sold it not too long ago. 18 1 COMMISSIONER BELEW: So then according 2 to the county rules that's okay even if there's a 3 road or something else there that that would be 4 included in your -- in your measurement? 5 MR. HASTINGS: I think it has to. 6 COMMISSIONER LETZ: Yeah. The petition 7 -- 8 COMMISSIONER BELEW: Well, I thought we 9 made them move where they were going to do it. 10 JUDGE POLLARD: I don't think that was 11 -- 12 MR. HASTINGS: Those are the existing 13 wells where they are at. 14 LADY IN AUDIENCE: I think the main 15 purpose of that is so that it notifies for future 16 development that there is an existing well on that 17 property so they can meet proper setbacks to the 18 septic system, drain fields, tanks, sewer pipe. 19 COMMISSIONER BELEW: Right. 20 LADY IN AUDIENCE: That's the main 21 purpose. 22 JUDGE POLLARD: Well, if the easement 23 was already there if there's a problem with it it is 24 just going to remain there. This is not changing 25 anything. It's -- 19 1 COMMISSIONER BELEW: It is not changing 2 anything. I wanted to clarify that. So we don't 3 have an issue that somebody points a finger at us on. 4 That's all. 5 JUDGE POLLARD: Okay. All right. If 6 there is no comment -- further comments or questions, 7 those in favor of the motion signify by raising your 8 right hand. It's three zero, unanimous. One 9 abstention, myself. 10 All right. Item 1.5 - Consider, 11 discuss, and take appropriate action on request of 12 Leadership Kerr County in the Kerrville Area Chamber 13 of Commerce to use Flat Rock Lake Park and the Hill 14 Country Youth Center parking lot for EasterFest on 15 March 29th through April 1st, 2018. Okay. 16 Eric Lantz, is there somebody here? You 17 are Mr. Lantz? 18 MR. LANTZ: Yes, sir. 19 JUDGE POLLARD: Thank you. Come on up, 20 Josh. He wants you up here. He needs moral support. 21 MR. LANTZ: The first time. Good 22 morning, Judge Pollard, Commissioners. I am Eric 23 Lantz and this is Jake Williamson. We are members of 24 the Class Number 33, Leadership Kerr County. The 25 Leadership Class 33 sponsor Kerrville Area Chamber of 20 1 Commerce respectfully request the use of Flat Rock 2 Lake Park for the annual EasterFest Chili and 3 Barbecue Cookoff and Community Celebration. 4 EasterFest is a Kerr County tradition started by the 5 American Legion Auxiliary Post Number 208. That 6 Leadership Kerr County class continues to date. We 7 are requesting the use of the park from Thursday, 8 March 29th through Sunday, March 1st (sic). We will 9 use this time for setup for the event and for our 10 cleanup on the last day. We will have a children's 11 Easter egg hunt, live music, and other forms of 12 entertainment. Funds raised by the event will be 13 used to benefit local non-profits and the Chamber of 14 Commerce. We would like to update last year's 15 contract and sign a new contract with the county. 16 Thank you for your consideration and all you do for 17 the county. 18 JUDGE POLLARD: Did you write that, 19 Dawn? No you didn't write that. 20 MR. LANTZ: I wrote that, Judge. 21 JUDGE POLLARD: Okay. 22 COMMISSIONER BELEW: Well, I move for 23 approval. 24 COMMISSIONER LETZ: Second. 25 JUDGE POLLARD: All right. Been moved 21 1 by Commissioner Belew, seconded by Commission Letz 2 for -- to approve Item 1.5; and that is, to 3 Leadership Kerr County and Kerrville Area Chamber of 4 Commerce to use Flat Rock Lake Park and Hill Country 5 Youth Center parking lot for the EasterFest March 6 29th through April 1st of 2018 due to a very fine 7 presentation by Mr. Eric Lantz. All right. Is there 8 any further comment or discussion? 9 LADY IN AUDIENCE: I will get an 10 agreement put together just with the appropriate 11 dates to insert in there. That should be the same as 12 the past several years that they have used it. 13 COMMISSIONER LETZ: Usually -- They may 14 have come back to the Court again just because we 15 usually close Riverside, I believe. Don't we close 16 Riverside for that? 17 COMMISSIONER REEVES: We don't close it 18 for the EasterFest. 19 COMMISSIONER LETZ: Oh, we don't. Okay. 20 COMMISSIONER REEVES: I would like to 21 ask some hard questions of Mr. Lantz, but I just 22 can't think of any right now. 23 MR. LANTZ: There are no hard questions. 24 I covered everything. 25 COMMISSIONER REEVES: It's due to your 22 1 age and wisdom, Mr. Lantz. 2 JUDGE POLLARD: That's a challenge, 3 Commissioner Reeves. Think of a question now. All 4 right if no further questions or comments, those in 5 favor of the motion signify by raising your right 6 hand. And it is three zero, unanimous. And one 7 abstention, myself. All right. Thank you, sir. 8 MR. LANTZ: Thank y'all very much. 9 COMMISSIONER REEVES: Judge, we will 10 need to skip 1.12 because of the time. 11 JUDGE POLLARD: Okay. Let's do that. 12 Item 1.12 on the agenda. Consider, discuss, and take 13 appropriate action for the Court to set a public 14 hearing for 9 a.m. on November 27, 2017 for the 15 revision of the plat for tracts 152-R and 152-S of 16 Spicer Ranch Number 3 of record in Volume 5, Page 176 17 of the plat record in Kerr County, Texas. This is a 18 tract located in Pct 1. Is there a motion? 19 COMMISSIONER LETZ: I move to -- 20 COMMISSIONER BELEW: Do you have 21 anything you need to ask her? 22 MR. HASTINGS: Which one -- 23 COMMISSIONER LETZ: We're going way too 24 fast for Charlie. 25 MR. HASTINGS: No I don't have anything 23 1 to add at all. 2 JUDGE POLLARD: Charlie, get up and say 3 something if you want to. 4 MR. HASTINGS: Okay. I don't want to 5 say anything. 6 JUDGE POLLARD: You don't want to? 7 COMMISSIONER BELEW: It is always wise. 8 MR. HASTINGS: No. I will come up 9 there. I'm sorry, this is throwing me off. Okay. 10 Sorry about that. 11 JUDGE POLLARD: It's the short week that 12 got him. 13 MR. HASTINGS: I'm telling you. Okay 14 we're on tracts 152-R and 152-S? 15 JUDGE POLLARD: Yes, sir. 16 MR. HASTINGS: I will apologize for 17 that. This is Spicer Ranch 3 tracts 152-LP and 18 152-WS is what they want to change it to. Larry 19 Plaster is the owner. Proposed total acres is 8.72. 20 He wants to divide it into two lots. The maximum 21 number of lots that are allowable is two. The 22 smallest lot size that he will have is 2.72 acres. 23 It is served by Aqua, Texas. So he could go as small 24 as one acre if he wanted to. It will be OSSF. It's 25 out of the floodplain. There is no proposed roads 24 1 here. They are all existing. And all the lots have 2 100 foot of frontage or better. Tract 152-R, which 3 is currently 2.72 acres will become tract 152-LP 4 proposed to be 3.49 acres. And tract 152-S, 5 currently six acres, will become tract 152-WS, which 6 is proposed to be 5.23 acres. 7 JUDGE POLLARD: Is there a motion? 8 MR. HASTINGS: County Engineer requests 9 the Court set a public hearing for 9 a.m. on November 10 27th, 2017 for the revision of tracts 152-R and 152-S 11 of Spicer Ranch Number 3, Volume 5, Page 176, 12 Precinct 1. 13 JUDGE POLLARD: Is there a motion? 14 COMMISSIONER BELEW: I'll make the 15 motion. 16 COMMISSIONER REEVES: Second. 17 JUDGE POLLARD: Moved by Commissioner 18 Belew, seconded by Commissioner Reeves for approval 19 of Item 1.12 on the agenda. And that is to set a 20 public hearing at 9 a.m. on November 27, 2017 for the 21 revision of a plat for tracts 152-R and 152-S of 22 Spicer Ranch Number 3 of record in Volume 5, Page 176 23 of the plat records of Kerr County, Texas. And is 24 there any further comment or discussion? There being 25 none, those in favor signify by raising your right 25 1 hands. It is three zero, unanimous. One abstention, 2 myself. Is there -- Let's go 9:20, all right, 1.6, 3 consider, discuss, and take appropriate action to 4 approve allowing the Road and Bridge Department to 5 work on the dirt area between the outdoor arena and 6 the parking lot to facilitate the antique tractor 7 pull that will be done as part of the Kerr County 8 Fair. Mr. Williamson. 9 MR. WILLIAMSON: Good morning, sir. 10 JUDGE POLLARD: Howdy. 11 MR. WILLIAMSON: Howdy. Thanks for 12 taking the time this morning. We're looking at 13 continuing the new tradition of the county fair to 14 include a tractor pull. To do this we need the space 15 between the outdoor arena and the parking lot at Hill 16 Country Youth Event Center to be flattened. Last 17 year it was done by the Road and Bridge Department. 18 And we're asking for approval again this year to have 19 those staff members do that work. 20 JUDGE POLLARD: Kelly says yeah. 21 MS. HOFFER: Yes, sir. 22 JUDGE POLLARD: Approved. She is 23 nodding yes. 24 MS. HOFFER: It's on the calendar. 25 JUDGE POLLARD: She nodded yes, by the 26 1 way. Okay. Any further questions or comments? 2 COMMISSIONER REEVES: I make a motion to 3 approve the agenda item as presented. 4 COMMISSIONER BELEW: Second. 5 JUDGE POLLARD: All right. It's been 6 moved by Commissioner Reeves, seconded by 7 Commissioner Belew to approve the Road and Bridge 8 Department working on the dirt area between the 9 outdoor arena and the parking lot of, I guess, the 10 county property out there where the -- to facilitate 11 the antique tractor pull that will be done as part of 12 the Kerr County Fair. Is there any further comment 13 or question? There being none, those in favor 14 signify by raising right hands. It's three zero, 15 unanimous. One abstention, myself. 16 All right. 1.7 - Consider, discuss, and 17 take appropriate action to close Riverside Drive on 18 October 27 through 29, 2017 for the Kerr County Fair. 19 Mr. Williamson again. 20 MR. WILLIAMSON: Good morning. This is 21 the annual closure for through traffic on that road 22 so we can facilitate the traffic flow for the animals 23 that are part of the fair as well as the track for 24 the bull riding and just the volume that we see out 25 there. 27 1 JUDGE POLLARD: Now we have done this in 2 years past? 3 MR. WILLIAMSON: Correct. 4 COMMISSIONER REEVES: And I'm assuming 5 you are wanting this same portion of it closed, 6 basically the two corners of the event center? 7 MR. WILLIAMSON: The corners of the 8 property line, correct, from the part -- 9 COMMISSIONER REEVES: And you want it 10 closed all day on each of those days? 11 MR. WILLIAMSON: That will be best just 12 to help us control traffic for the entire time of the 13 fair to load in for the animals and -- 14 COMMISSIONER REEVES: I don't have a 15 calendar. The 27th is a Friday, I guess? 16 MR. WILLIAMSON: Correct. 17 COMMISSIONER REEVES: I will make a 18 motion to close Riverside Drive -- the portion of 19 Riverside Drive that adjoins the Hill Country Youth 20 Event Center beginning at 12:01 a.m. October 27th 21 through 11:59 p.m. October 29th, 2017. 22 COMMISSIONER LETZ: Seconded. 23 JUDGE POLLARD: Been moved by 24 Commissioner Reeves, seconded by Commissioner Letz to 25 close Riverside Drive beginning on October 27th at 28 1 12:00 a.m., I guess it is, through October the 29th 2 at midnight of 2017. This is to close the part of 3 Riverside Drive that's adjacent to -- 4 COMMISSIONER REEVES: The Youth Event 5 Center. 6 JUDGE POLLARD: All right. The Event 7 Center. And is there any further comments or 8 discussion? There being none, those in favor signify 9 by raising your right hands. It's three zero, 10 unanimous. One abstention, myself. 11 MR. WILLIAMSON: Thank you. 12 JUDGE POLLARD: All right. 1.8 -- 13 COMMISSIONER REEVES: Do we need to go 14 to 1.13, Judge? We still have about six minutes 15 before we can hear that one. We're a little too 16 early. 17 JUDGE POLLARD: All right. 1.13; is that 18 right? 19 COMMISSIONER REEVES: Yes, sir. 20 JUDGE POLLARD: All right. Consider, 21 discuss, and take appropriate action for the Court to 22 authorize Commissioner Moser, who is absent today, 23 and Commissioner Letz, who is present today, to 24 authorize and approve road closures for their 25 respective precincts for East Kerr County Center 29 1 Point Wastewater Project, situated across Precinct 2 2 and 3. 3 Mr. Hastings. 4 MR. HASTINGS: Thank you. And I believe 5 Item 1.14 is kind of a duplicate of -- 6 COMMISSIONER LETZ: It's the same thing. 7 MR. HASTINGS: It's the same thing, but 8 -- 9 JUDGE POLLARD: Do you want me to call 10 it? I will call it. 11 COMMISSIONER LETZ: I think you can just 12 delete it. We will just pass on -- 13 JUDGE POLLARD: Pass on 14. Okay. All 14 right. Go ahead. 15 MR. HASTINGS: The sewer project is 16 going to require at some point during the project we 17 anticipate the contractor is going to have a need to 18 close a road. And rather than trying to coordinate 19 that two weeks out or three weeks out or four weeks 20 out and come to Commissioners' Court and get 21 permission for a specific date and time we felt it 22 would be best if Commissioners Moser and Letz were 23 authorized by the Court to approve road closures as 24 needed for the duration of both Phases 1 and Phase 2 25 of the construction project. 30 1 COMMISSIONER LETZ: Yes. And part of -- 2 These are relative short term and may only be for 3 part of -- for an hour or two a day and it may be a 4 day, it may be two days, something like that. But 5 there will always be access to the residences. But 6 there will be -- It's a safety concern of having to 7 make -- We get into these developments like West -- 8 well all the subdivisions. And there is going to be 9 traffic control issues. And it makes a whole lot 10 more sense for us to have that authority as opposed 11 to -- or we can grant that authority to Charles 12 Hastings, for that matter. I just said originally to 13 give it to Moser and myself. 14 COMMISSIONER REEVES: And it would be no 15 difference then a temporary road closure when we are 16 working on a road, correct? 17 COMMISSIONER LETZ: Yes. Except it 18 would be done by a contractor and not by Kerr County 19 -- 20 COMMISSIONER REEVES: I understand. But 21 it would be in a similar manner? 22 COMMISSIONER LETZ: Right. 23 COMMISSIONER BELEW: Are you two going 24 to confer so everybody is on the same page? 25 COMMISSIONER LETZ: He is going to do 31 1 his precinct and I'm doing my precinct. Kelly has -- 2 MS. HOFFER: Who will be responsible for 3 notifying Nasso of any kind of delays? Charlie, you 4 are. 5 MR. HASTINGS: Yeah I will send -- 6 MS. HOFFER: I just want to make sure 7 that's -- 8 MR. HASTINGS: -- notification -- 9 MS. HOFFER: -- going to be done for 10 each individual road that they are doing. 11 COMMISSIONER LETZ: Well, I'll make a 12 motion to approve the agenda items and I'll authorize 13 Commissioner Moser and myself to authorize temporary 14 road closures as it relates to the East Kerr 15 Wastewater Project within our respective precincts. 16 COMMISSIONER BELEW: I'll second. 17 JUDGE POLLARD: It's been moved by 18 Commissioner Letz, seconded by Commissioner Belew to 19 approve granting to the Commissioners Moser and Letz 20 the authority to approve road closures for -- in 21 their respective precincts in order to facilitate the 22 East Kerr County Center Point Wastewater Project 23 construction that is anticipated to begin very soon. 24 All right. Any further comments or questions? 25 THE SHERIFF: Just one. Charlie, if you 32 1 would make sure you notify my office and Kerrville 2 EMS by phone to the dispatch center. Sometimes they 3 don't check their emails right away. And we will 4 need to know it immediately, EMS and us, if you are 5 going delay or close the road. 6 MR. HASTINGS: Okay. 7 COMMISSIONER LETZ: And the project is 8 underway. They're tearing up roads in Kendall County 9 right now. 10 COMMISSIONER BELEW: It's been a long 11 time coming. 12 JUDGE POLLARD: All right. Any further 13 comments or questions? 14 COMMISSIONER REEVES: I see the County 15 Attorney reading very fast. Is it something related 16 to this? 17 MS. STEBBINS: No, sir. No, sir. 18 JUDGE POLLARD: Those in favor of the 19 motion signify by raising your right hand. It's 20 three zero, unanimous. One abstention, myself. 21 Okay. We are skipping 1.14. It's still 22 not 9:30. So we will go to 1.15. Consider, discuss, 23 and take appropriate action for the Court to approve 24 an Alternate Plat for Anthony Acres Subdivision in 25 Precinct 4. Mr. Hastings. 33 1 MR. HASTINGS: Thank you. The owners of 2 this property Mary Deanne Marino proposes a total -- 3 the proposed total acres is 15.34. The number of 4 lots would be two. The maximum number of allowable 5 lots is three. They are only going to divide it into 6 two. The smallest lot size would 5.32 acres. Our 7 minimum lot size is five plus. They meet that. Both 8 lots will be served by a private well and OSSF. They 9 are in the flood zone. And there are no proposed 10 roads. There's an existing -- However, there is an 11 existing road out there where there is some 12 right-of-way -- They are going to dedicate additional 13 right-of-way for a private road that is privately 14 maintained. Lot 1 will have frontage on both Dowling 15 Road as well as the existing private road. Lot 2 16 will have frontage on the existing private road only. 17 And the existing private road easement width 20 feet. 18 An additional 20 feet is being dedicated by this plat 19 consistent with Kerr County practice and what we did 20 recently. The County Engineer requests that the 21 Court approve Anthony Acres Subdivision as presented 22 in Precinct 4. 23 COMMISSIONER REEVES: Mr. Hastings, in 24 your opinion there is adequate road frontage there 25 that is available and it meets all of our 34 1 requirements, correct? 2 MR. HASTINGS: Yes, sir, it does. 3 COMMISSIONER REEVES: And we have gone 4 through all the other requirements for an alternate 5 plat? 6 MR. HASTINGS: Yes, sir, we have. 7 COMMISSIONER REEVES: I move for 8 approval and acceptance of the plat. 9 COMMISSIONER LETZ: Second. 10 JUDGE POLLARD: It's been moved by 11 Commissioner Reeves, seconded by Commissioner Letz to 12 approve Item 1.15 on the agenda; and that is, to 13 approve the Alternate Plat for Anthony Acres 14 Subdivision situated in Precinct 4. Is there any 15 further discussion or comment? If not, those in 16 favor of the motion signify by raising your right 17 hand. It's three zero, unanimous. One abstention, 18 myself. It's now 9:30. 19 MR. REEVES: We're back on the schedule. 20 JUDGE POLLARD: All right. Let's go to 21 Item 1.8. This is the public hearing for a revision 22 of the plat for Lot 16 and 17 of Leon Pass Road, The 23 old timers call that Elam Pass situated of record in 24 Volume 3, Page 82 of the plat records of Kerr County, 25 Texas, also situated in Precinct 2. I declare the 35 1 public hearing open. Is there anyone wishing to 2 speak on this matter? There being no one, I close 3 the public hearing. 4 And now we will go to Item 1.9. 5 Consider, discuss, and take appropriate action for 6 the Court to approve the revision for the lot -- plat 7 for Lot 16 and 17 of Elm Pass Ranch of record in 8 Volume 3, Page 82 of the plat records of Kerr County, 9 Texas situated in Precinct 2. Mr. Hastings. 10 MR. HASTINGS: The owner of Lot 16 and 11 17 of Elm Pass Ranch wishes to combine existing Lots 12 16 and 17 into Lot 17R. It is 13.94 acres. The lot 13 is outside of FEMA's designated floodplain. The lot 14 will be served by a private water well and OSSF. The 15 County Engineer requests the Court approve a revision 16 of plat for Lot 16 and 17 of Elm Pass Ranch, Volume 17 3, Page 82, Precinct 2. 18 COMMISSIONER REEVES: Mr. Hastings, I'm 19 sure this is just from a new survey but it looks like 20 Lot 16 previously was 6.7 acres, Lot 17 was 7 acres, 21 and now we have 13.94 acres. Did we feed it and 22 fertilize it real good? 23 MR. HASTINGS: Did you want to address 24 that? 25 MR. VOELKEL: Maybe both. It's just the 36 1 current survey, Commissioner. 2 JUDGE POLLARD: So there's no other 3 lot or taking of land from another? 4 COMMISSIONER BELEW: That's Aggie math. 5 Those Aggies. 6 JUDGE POLLARD: I second that one. 7 COMMISSIONER LETZ: I make a motion to 8 approve. 9 COMMISSIONER REEVES: Second. 10 JUDGE POLLARD: Moved by Commissioner 11 Letz, seconded by Commissioner Reeves to approve the 12 -- this is -- 13 COMMISSIONER REEVES: 1.9. 14 JUDGE POLLARD: -- 1.9 to -- the plat -- 15 the revision of the plat for 16 and 17 of Elm Pass 16 Ranch, Volume 3, Page 82. Any further comments or 17 discussion? If not, those in favor of the motion 18 signify by raising your right hand. It's three zero, 19 unanimous. One abstention, myself. 20 All right. 1.10 public hearing for the 21 revision of plat -- of Lots 114A and 114B of Falling 22 Waters Subdivision of record in Volume 7, Page 37 of 23 the plat record in Kerr County, Texas. This one is 24 situated in Precinct 3. I declare the public hearing 25 open. Is there anyone wishing to speak on this item? 37 1 There being no one, I close the public hearing. 2 And we go on to Item 1.11. Consider, 3 discuss, and take appropriate action for the Court to 4 approve a revision of the plat for Lots 114A and 114B 5 of the Falling Waters Subdivision of record in Volume 6 7, Page 37 of the plat records of Kerr County, Texas. 7 This subdivision is located in Precinct 3. Mr. 8 Hastings. 9 MR. HASTINGS: Thank you. The owner of 10 Lot of 114A and 114B Falling Waters Subdivision 11 wishes to combine the two existing 10.27 acre lots 12 into one 20.54 acre lot. The proposed Lot 114R will 13 be more than 20 acres and is in conformance with Kerr 14 County subdivision regulations. The lot is outside 15 of FEMA's designated floodplain. The County Engineer 16 requests the Court approve a revision of plats for 17 Lots 114A and 114B of Falling Waters Subdivision, 18 Volume 7, Page 37, Precinct 3. 19 COMMISSIONER LETZ: I move approval. 20 COMMISSIONER BELEW: Second. 21 JUDGE POLLARD: It's moved by 22 Commissioner Letz, seconded by Commissioner Belew for 23 approval of Item 1.11 on the agenda, excuse me, and 24 that's to approve a revision of the plat for Lots 25 114A and 114B of Falling Waters Subdivision of record 38 1 in Volume 7, Page 37 of the plat records of Kerr 2 County, Texas located in Precinct 3 of Kerr County. 3 Is there any further comment or discussion? 4 COMMISSIONER LETZ: A quick question, 5 Don. That 60 foot private driveway easement it was, 6 you know, on the original plat, it just disappears 7 because now one person owns all the property. 8 MR. VOELKEL: Right. That was just a -- 9 Oh, I'm Don Vocal, Surveyor. That was just to 10 provide access to the two lots because 11 topographically was there's not much place to put a 12 driveway. So they were going to share that road. 13 And now that's one tract it's his driveway. He owns 14 it all. He doesn't need it -- doesn't need it to be 15 an easement on the plat. 16 COMMISSIONER LETZ: Okay. 17 MR. VOELKEL: And also 10.27 and 10.27 18 is 20.54. Just to get that out there. 19 JUDGE POLLARD: Any further comments or 20 questions? Those in favor of the motion signify by 21 raising your right hand. It's three zero, unanimous. 22 One abstention, myself. 23 All right. Where does that leave us. 24 1.16 - Consider, discuss, and take appropriate action 25 on the closure of the Juvenile Detention Facility. 39 1 This includes but is not limited to transfer of 2 juvenile and employee files. Continued access and 3 use of the building by Kerr County Juvenile Probation 4 Department designation and authorization to continue 5 the limited use of the facility. Mr. Davis. 6 MR. DAVIS: Good morning, Your Honor, 7 and Commissioners. Due to the fact that we have 8 staff that are leaving I have set a date for this 9 Friday for the date to close the facility for 10 operations for housing of youth. We now, as of this 11 morning, have all out of county youth out of the 12 building. We moved those children out last week. 13 And have asked counties not to place any children in 14 there for this week. So we are not -- We're no 15 longer taking out of county. They have five children 16 left in the building that we will transfer out this 17 coming Friday if they are not released prior to that 18 time. We'll transfer them to Guadalupe County. At 19 that point in time we will not have to maintain staff 20 ratios because we do not have children in the 21 building. The four transport officer staff JSO's 22 that are going with the Probation Department will 23 then transfer beginning Monday over to the Probation 24 Department. And they've actually -- I guess 25 effectively as of Friday because that's when they 40 1 will actually be in transports to Seguin and take the 2 kids we will -- As you are aware we're funded through 3 the end of November. We will keep one staff member 4 in that building at all times through that -- for 5 that -- through that time to allow operation of the 6 sally-port door. Because as you know the Sheriff has 7 inmates in the other building. And so that -- I -- 8 Speaking -- I haven't spoken with the Sheriff much 9 but I have with Chief Deputy Barton. And that way we 10 have one staff member that can operate the doors. 11 Unless there is a way to gain remote access from the 12 old JDC which is where the Sheriff is into the new 13 building. As of right now that hasn't been done. We 14 are going to have some closing issues that need to be 15 addressed. Basically the big issue is as of -- 16 There's a few issues here. One is as of November 17 30th that's the official closure date of the 18 facility. There is no longer staff in the building. 19 I am no longer an employee of Kerr County. Because 20 of that -- I -- I have been an employee of Kerr 21 County to this point but I'm also an employee of the 22 Juvenile Board as you are aware of. After -- after 23 November 30th I will no longer be an employee of Kerr 24 County. Therefore, I don't have the authority to act 25 on behalf of Kerr County with operations without this 41 1 Court's permission. I would be asking this Court's 2 permission to do that. And specifically what I'm 3 talking about are continued operations. We're going 4 to have bills coming in, bills going out for some 5 period of time. Obviously I couldn't authorize those 6 bills. But we would like to open the mail, send out 7 the invoices as we have, that type of thing. We're 8 going to have some issues -- ongoing operational 9 expenses that will be minor, such as gas, electric, 10 inspections that must go on. I don't know if that's 11 going to be transferred to the auditor's office or 12 maintenance. But at some point in time someone will 13 need to -- And I'm more than willing and want to. I 14 just don't have the authority. And I'm asking 15 permission to help in any way possible from now as 16 long as I'm employed with the Juvenile Board. We are 17 in the process now of canceling things that we can 18 cancel such as UniFirst contracts, television 19 contract, anything that we have the ability to cancel 20 those services will be canceled as of November 30th 21 or they have already been set to do that. We have 22 some county properties, I.T. items that we returned 23 to I.T., specifically cell phones. There are -- 24 There is an issue of a copier contract that I'm going 25 to have to give to the County Attorney to review. 42 1 That may be an issue because we may be locked into 2 that. And I will have to come back to this Court at 3 that time to deal with this. Because that is not 4 something I'm prepared to speak on today. One of the 5 issues that the Juvenile Board addressed at their 6 last meeting, that I would like to address this 7 morning and get some direction from this Court, is 8 specifically on case files and employee files as to 9 who should be the proper custodian of those records 10 once the facility closes. The Juvenile Board met on 11 this. And I think the recommendation from the Board, 12 and then the Judge can clarify if I misspeak. But 13 the recommendation from the Board is that the 14 juvenile case file be transferred to the Juvenile 15 Probation Department for custodianship. And that the 16 employee case files be transferred to the Kerr County 17 H.R. But you are custodian of those records. The 18 Juvenile Board can make recommendations, but you 19 ultimately determine as to where those records should 20 go and who should be the custodian of those records. 21 That is something I'm asking for action for today 22 because we will start that process as far as moving 23 records over probably next week. With our transport 24 officer staff and their down time they will be 25 working on that. Another issue that I have that I 43 1 would like to address is the continued use of the 2 building after the -- November 30th. We would like 3 -- We would not have children in the back but we 4 would like to use the front office space until such 5 time as the Sheriff is moved out of the old JDC and 6 we can move our staff back in there. I do have the 7 four staff. And currently I have no place to put 8 them in the old probation building. I would like to 9 leave them in the front office space, if possible, to 10 allow them to operate out of that building until such 11 time as we're able to move back into JDC full time. 12 And I would move out those four officers back over in 13 with the Probation Department. I don't know if the 14 County Attorney or auditor have any issues that I 15 haven't addressed or brought up. I know that I spoke 16 with the County Attorney about all of these issues, 17 with the exception of the -- And I just became aware 18 -- I forgot about it until Friday. And we do have 19 the contract to give to her to review today. 20 JUDGE POLLARD: Any problems from County 21 Attorney that you see with regard to what he 22 describes as necessary for him to take care of the 23 rundown and the closure of the Juvenile Detention 24 Center? 25 MS .STEBBINS: No, sir. Jason visits 44 1 with me periodically about all the issues that he can 2 think of that come about. So we have discussed these 3 issues. 4 JUDGE POLLARD: Speak, Sheriff. 5 SHERIFF HIERHOLZER: The only question 6 that I have since they are officially closing this 7 Friday are all the staff that are still there still 8 going to be there? Because we are in the process of 9 hiring several of them. But to do the things that I 10 have to -- you know the hurdles that we have to go 11 through, the psychological, physical, drug screen, 12 all that, those won't be complete by this Friday, are 13 the ones that are perspective employees to me. And 14 I'd hate to see them be totally unemployed until that 15 gets complete. Which should be another week. I 16 don't know what your -- what are you doing with the 17 staff? Are they just going be there till November 18 30th or -- 19 MR. DAVIS: That's correct. They are -- 20 We are funded, as the Court's aware, until November 21 30th. So they will be on payroll. We just move kids 22 out. So if -- if you have got one or two or five 23 that you need to take before that as soon as you are 24 ready to take them, take them. We will operate the 25 sally-port doors and continue that until I get down 45 1 to four staff. And if that happens before November 2 30th then we would have to continue -- cease those 3 operations because we couldn't operate the 4 sally-port. And at that point in time -- We haven't 5 addressed that yet with the Sheriff or -- We know 6 we're good up till November the 30th without staff 7 being in there. We are funded through that. And 8 maybe that is something the Court may need to look at 9 is do we want to continue four staff on through the 10 jail operations if we have them available? Maybe the 11 Sheriff wants to bring his staff in and let them 12 operate the doors. That's whatever the Sheriff and 13 this Court, you know, want to do. 14 SHERIFF HIERHOLZER: That's something -- 15 We will have to have a few discussions about that 16 because the -- the jail expansion won't -- is on a 17 schedule. But, you know, technically the completion 18 date is towards the end of December. So there is 19 going to be some time periods where we will have to 20 have some type of procedure at least, you know, for 21 opening those doors. 22 COMMISSIONER BELEW: This is complicated 23 in how to make a motion on this -- 24 MR. DAVIS: It is. 25 COMMISSIONER BELEW: -- and what exactly 46 1 is being requested. So if you would enumerate those. 2 MR. DAVIS: I would be happy to break it 3 down into separate items, if you like. 4 COMMISSIONER LETZ: I agree with that. 5 Jason. We need action today on this? I mean it 6 would be easier to -- We need to -- It would be a lot 7 -- Make sure we don't miss anything and making it 8 clear if we could have a document of -- listing the 9 closing procedures and authorities granted just so 10 then we could maybe approve one document. 11 COMMISSIONER BELEW: With a timeline 12 would be good. 13 COMMISSIONER LETZ: Something like that 14 would be -- I mean help because this -- Like Mr. 15 Davis says it is pretty complicated. Now if we need 16 to do anything today specifically for granting 17 authority we can certainly do that. But I'd to miss 18 something and -- 19 COMMISSIONER REEVES: What I gathered 20 from your discussion, Mr. Davis, is that the two 21 things that are most pressing today are the juvenile 22 records to be transferred to the Juvenile Probation 23 Department; is that correct? 24 MR. DAVIS: That is correct, 25 Commissioner. But I don't know that we require any 47 1 action today. I more wanted to have a conversation 2 as to intent as far as this Court's intent and could 3 I begin this process. We wouldn't -- Because we're 4 funded through November the 30th that would be the 5 cutoff date. We would have to have all actions and 6 everything decided before that date. But I wanted to 7 make sure that I'm in the right mind set as far as 8 going forward before I start making things and moving 9 things around and making plans. I wanted to make 10 sure that was the intent of this Court and not acting 11 unilaterally. But yes to answer your question those 12 would be the two most pressing issues. But even 13 those to date I don't think have to be addressed. I 14 think we have got until November 30th for all of 15 these items. Yeah, I think -- I will have to defer 16 to the County Attorney on that. But I'm trying to 17 run through my head -- I think that we have got time 18 on everything. I could come back in a couple of 19 weeks and get a document or something that's maybe a 20 little more clear to act on. 21 JUDGE POLLARD: So you will have that 22 list. Then we will pass on it today. And you will 23 have that list with the specific items that you are 24 seeking authority for the next regular Commissioners' 25 Court? 48 1 MR. DAVIS: That's correct. Yes, sir. 2 COMMISSIONER REEVES: Just one question. 3 I'm sorry to interrupt. But with H.R. is there a 4 timeframe that we are pressed with with getting the 5 files from Mr. Davis' department back over to you? 6 MS. LANTZ: No. I just know that they 7 have lots of boxes. So I just need to make 8 arrangements where I'm going to put them until I can 9 get them scanned in. So I think they have got years 10 and years of employee files housed over there. 11 COMMISSIONER LETZ: To your questions I 12 mean I'm in favor of splitting it, what Juvenile 13 Board recommended the files. That makes sense to me. 14 And also I would be in favor of granting you 15 authority for a period of time after you are no 16 longer an employee of Kerr County directly to handle 17 the loose ends over there. 18 MR. DAVIS: Sure. 19 COMMISSIONER LETZ: So those are the two 20 items that I heard. So I'm in favor of those two for 21 a -- 22 MR. DAVIS: Thank you. 23 COMMISSIONER LETZ: -- standpoint. 24 COMMISSIONER BELEW: When, Jason, did 25 you say the last of the children will be out of 49 1 there? 2 MR. DAVIS: Friday. 3 COMMISSIONER BELEW: This Friday? 4 MR. DAVIS: Friday the 13th. I thought 5 it was kind of -- I thought it was kind of 6 appropriate. This Friday we will have them out. We 7 have got five kids in right now that we will take 8 over to Guadalupe pending -- if we still have the 9 five and whatever we have remaining. We may get one 10 or two between then -- between now and then. But 11 Friday morning we will take everyone out. We'll have 12 court Thursday afternoon. Anyone that's left, leaves 13 Friday morning. 14 COMMISSIONER BELEW: So if we get one 15 between now and then it will be an opportunity to see 16 how the process is going to work without taking them 17 over there? Or are we going to be required to take 18 them here locally until we finally -- 19 MR. DAVIS: We can do either. But we 20 have already run -- We took one child over about a 21 month ago, three weeks ago. We wanted to see what 22 the process was like. And so Guadalupe County was 23 our first choice just because we have had very good 24 responses and been receptive and have been easy to 25 work with. And their rates are lower than most, or 50 1 they are in the ballpark. They are all within about 2 a $5 a day difference. We have run -- put a kid over 3 there, left him there for two weeks, and then brought 4 him back. And had very good results there. And so 5 we have kind of done the test run already just to see 6 what it was like. And I know that there is going to 7 be -- there will be problems and hiccups and it will 8 be a growing process in -- The first day, the first 9 month and the first year will be a little difficult. 10 But I feel confident at this point that we have got a 11 good relationship with Guadalupe County. And if not, 12 we've got six or seven backup counties we can go to 13 as well. 14 COMMISSIONER BELEW: So even if we get 15 three more kids before Friday everybody goes home on 16 Friday? 17 MR. DAVIS: Yes, sir. We would shut -- 18 Friday morning we are -- I'm going to lose staff 19 ratios is the issue. I mean as of this morning I 20 have enough staff to operate. If I have one staff 21 member resign, I can't operate. And I don't want to 22 be in that situation where Friday at 3:00 a staff 23 member calls and says I'm not going to be in tomorrow 24 on Saturday for shift, and I have got a facility full 25 of kids or you know have a dozen kids or five kids. 51 1 I think to avoid that situation in having to get kids 2 out at 5:00 on a Friday afternoon or a Saturday or a 3 Sunday, depending on when staff is, I made the 4 decision that better to go ahead and close it down 5 now that way we are not stuck holding the ball and 6 trying to bounce kids across the state to find places 7 for them. 8 COMMISSIONER LETZ: Jason, do you know 9 how many of the employees out there found positions 10 within Kerr County? 11 MR. DAVIS: As of right now I'm aware of 12 three. But I know that -- I know the Sheriff has a 13 few that are pending as well. We have had one for 14 sure that went to the state agency TDJB in Brownwood. 15 I think another one may be going there. I'm positive 16 of three. And Dawn may correct me if I'm wrong. 17 COMMISSIONER REEVES: And that's not 18 counting the four that are moving -- 19 MR. DAVIS: That's correct. That is not 20 counting the four that are coming over. So that is 21 seven of our full timers right there. And I know 22 that there are other positions within the county that 23 are pending. They are in the interview process. 24 JUDGE POLLARD: So that's a total of how 25 many -- how many various parts of the county? 52 1 MR. DAVIS: Seven confirmed as of this 2 morning. But Dawn may have an update. I don't know 3 if she does or not. 4 JUDGE POLLARD: Some working with the 5 Sheriff? 6 SHERIFF HIERHOLZER: Yeah. I don't know 7 if one has already been counted. But it would either 8 be three or four if one hadn't already been counted 9 in that seven, three or four additional ones that we 10 are looking very strongly at too. 11 JUDGE POLLARD: Good. 12 MR. DAVIS: I just -- Of that seven I 13 only counted one with the Sheriff. So -- 14 SHERIFF HIERHOLZER: Then it is three 15 other ones on top of that one. 16 MS. LANTZ: And I believe animal control 17 -- 18 JUDGE POLLARD: About ten. 19 MS. LANTZ: -- has -- is looking at 20 several application that have been submitted over 21 there as well. 22 COMMISSIONER LETZ: Looks like 7 or 11 23 or 12. 24 SHERIFF HIERHOLZER: If I could suggest 25 one thing because of the control room and because of 53 1 a lot of this and the timeframe I would appreciate 2 maybe one of the representatives of the 3 Commissioners' Court and Jason and somebody with my 4 office or myself sit down and have kind of a workshop 5 meeting on procedural and how all this would 6 transfer. Because I think it could be advantageous. 7 Because like he said if he loses one more or too many 8 all of sudden he's going to be thrown into another 9 predicament. You know I mean we could wait a little 10 bit. But I think it would be advantageous if some of 11 us could sit and work out all these details. 12 COMMISSIONER LETZ: You -- Jason, and I 13 agree Sheriff. Jason, you mentioned about being able 14 to do it remotely, opening sally-port door remotely. 15 Is that something that's going to happen? Is that 16 working? 17 MR. DAVIS: We have not -- I'm going to 18 have to defer to Mr. Trolinger on that as well -- or 19 the Sheriff because I don't know if it's been 20 discussed. And I'm not trying to catch you off 21 guard. 22 SHERIFF HIERHOLZER: It is not. We -- 23 There could be camera issues. There is a lot of 24 other issues there. But one thing that we have 25 discussed not with John so much, but talked about 54 1 doing is, you know, what we're trying to do now. Is 2 anybody bringing in a person into that facility is 3 calling our person ahead of time so that it doesn't 4 put a burden on them of not knowing who is at the 5 gate. So what we -- we may end up doing is when they 6 call our person is we actually send somebody out to 7 open it, you know, instead of having to man that 12 8 hours. It's just they call when they get there and 9 we send somebody out to open it. But that -- that's 10 what I'm kind of talking about procedure wise of less 11 work through some of this before it happens. 12 MR. DAVIS: And also I've got ideas on 13 scanning the files. Maybe we don't need to pick them 14 up and move them out of that facility. The network 15 out there is fast enough. And maybe we can do it on 16 site to put a bug in your ear on that. So we should 17 have a meeting about that and discuss all those 18 things. 19 JUDGE POLLARD: Okay. I think the 20 bottom line is we are going to pass that item for 21 right now. Thank you. 22 MR. DAVIS: Thank y'all. See you in two 23 weeks. 24 JUDGE POLLARD: Okay. We got the 25 direction, I think. 55 1 Okay. We go to Item 1.17. It's not 2 10:00 yet. 3 COMMISSIONER REEVES: Why don't we take 4 a five or ten minute recess and then we will be on 5 the -- 6 JUDGE POLLARD: All right. Let's take a 7 ten-minute recess. We will resume at five after ten. 8 (Brief Recess) 9 JUDGE POLLARD: All right. We're back 10 in session now. And it's about oh, maybe six or 11 seven minutes after ten. And the -- We have a timed 12 Item at 10:00, 1.17. Consider, and discuss, and take 13 appropriate action to approve resolution needed for 14 the Dietert Center to apply for a Texas Department of 15 Agriculture Grant for the Meals on Wheels Service 16 Tina Woods, how are you today? 17 MS. WOODS: Good morning. I'm great. 18 How are y'all today? Doing good. Doing good. Well 19 I'm back again to request a resolution from the Court 20 so that we may apply for the Department of 21 Agriculture Grant for home delivery meals. This 22 grant is ten years old now. Which is amazing when I 23 think about it. It's been a tremendous support for 24 our program for the past ten years. And part of the 25 requirement for us to be able to apply is that the 56 1 county needs to make a grant to our program that is 2 the equivalent of 25 cents for everybody age 60 or 3 older in the county. And when you do that what you 4 have, and we are very grateful, we really appreciate 5 you proving that each year, then we are capable of 6 applying for the grant. The other piece that is 7 required for the application is a resolution from the 8 Court verifying that you did make that grant towards 9 us and that you approve our fiscal agent and our 10 operations. So I'm here hoping that you will once 11 again do a resolution for us so we can apply for this 12 grant. It was -- It helped us to the tune of about 13 $30,000 last year for our program. So it makes a big 14 difference for us. 15 COMMISSIONER REEVES: I know during the 16 budget time we were talking about this. And I 17 believe you brought it up, Harley. Because this is 18 the first time you've been on here. And we explained 19 that by providing that 25 cents per meal it makes 20 another dollar, dollar and a half that you are able 21 to get in the grant. 22 MS. WOODS: At least. And it depends 23 upon how many other providers apply for the funds 24 each year. So it varies from year to year. But it's 25 at least a dollar. And some years it's been $2.00 or 57 1 more. So it's -- it's a wonderful grant. 2 COMMISSIONER REEVES: I think it is a 3 wonderful program myself. And I compliment y'all. 4 MS. WOODS: Well, thank you. 5 COMMISSIONER LETZ: Y'all do a good job. 6 I make a motion to approve the resolution and note 7 that the funding is in the budget. 8 COMMISSIONER BELEW: Second. 9 JUDGE POLLARD: It's been moved by 10 Commissioner Letz, seconded by Commissioner Belew to 11 authorize the resolution -- well it's to make -- it's 12 to make a donation is that -- 13 COMMISSIONER LETZ: It's really to 14 approve the resolution and the grant -- 15 COMMISSIONER BELEW: It's a budget item. 16 COMMISSIONER LETZ: It is a budget item 17 if we were to get -- But I'm not sure how that part 18 of this process or the money is -- 19 JUDGE POLLARD: All right. Approve the 20 resolution needed for the Dietert Center to apply for 21 the Texas Department of Agriculture Grant for the 22 Meals on Wheels Service. This is in regard to Item 23 1.17 of the agenda. Any -- any further comments or 24 questions? 25 COMMISSIONER BELEW: Thank you. 58 1 MS. WOODS: Oh, thank you. 2 COMMISSIONER BELEW: A know a lot of 3 hours go into that and a lot of people get fed. How 4 many people get fed, Tina? 5 MS. WOODS: We're doing about 285 6 people a day right now. 7 COMMISSIONER BELEW: A day? 8 MS. WOODS: And it's countywide so -- 9 COMMISSIONER BELEW: That's a lot of 10 hustle. It's a lot of volunteers. 11 MS. WOODS: It is. 12 COMMISSIONER BELEW: Thank you. 13 JUDGE POLLARD: I'm going to get over 14 there and enjoy some of those meals someday when I 15 age out and come see you. I'm not there yet. I'm 16 not -- 17 MS. WOOD: Please do. We're open to 18 everybody, any age. 19 JUDGE POLLARD: Seventy-eight is not old 20 enough. All right. Any further comments? If there 21 are none, those in favor signifying by raising your 22 right hand. It's three zero, unanimous. One 23 abstention, myself. 24 MS. WOODS: Thank you. 25 COMMISSIONER BELEW: Thank you, Tina. 59 1 JUDGE POLLARD: All right. 1.18 - 2 Consider, discuss, and take appropriate action to 3 allow the use of the Hill County Youth Event Center 4 for a Household Hazardous Waste Event on Saturday 5 December the 9th, 2017 from 8 a.m. to 1 p.m. 6 Commissioner Reeves. 7 COMMISSIONER REEVES: Yes, sir. I would 8 like to recognize from the City of Kerrville David 9 Barrera who is here to help us once again. As you 10 recall last year, I believe it's the first time we 11 jointly went together. We had applied for a grant 12 with AACOG last year. We being the county with the 13 city picking up the portion that the grant did not 14 cover. We also provided the new show barn part of 15 the event center for the drop off. And I believe -- 16 How many did we have last year, David. 17 MR. BARRERA: We had over 600 vehicles 18 that showed up. And that generated about 40 -- I'm 19 sorry, 21 tons of household hazardous waste, close to 20 47 pallets of e-waste. So I want to say 500 tires. 21 It was a very successful event. But as Commissioner 22 Reeves mentioned this was the first time partnering 23 up. We're hoping we can do that again. 24 COMMISSIONER REEVES: And once again 25 this year we would like to partner up. In addition 60 1 to that there will be Mr. Givens' department with the 2 animal adoption going on as well. The city is asking 3 us this year only for the use of the facility. Y'all 4 we will be paying -- Y'all have it budgeted, correct 5 -- 6 MR. BARRERA: That's correct, we do have 7 it -- 8 COMMISSIONER REEVES: -- the entire 9 cost? 10 MR. BARRERA: -- in our budget for the 11 entire cost for this year's event, yes, sir. 12 COMMISSIONER REEVES: So -- so with that 13 part as far as this item that I would like to make a 14 motion to allow for the use of the Hill Country Youth 15 Event Center for Household Hazardous Waste Event on 16 Saturday December 9, 2017 from 8 a.m. to 1 p.m. And 17 I'll make that as a motion. 18 COMMISSIONER BELEW: Second. 19 JUDGE POLLARD: It's been moved by 20 Commissioner Reeves, seconded by Commissioner Belew 21 to allow the Hill Country Youth Event Center use for 22 a hazardous -- a Household Hazardous Waste Event on 23 Saturday December 9, 2017 from 8 a.m. to 1 p.m. Is 24 there any further discussion or comment? 25 COMMISSIONER REEVES: And I will just 61 1 add that this is not in conflict with any other 2 events. I believe there is a -- some type of event 3 in the exhibition center that night. But Mr. 4 Williamson said there's no conflict with these times. 5 And he has been in meetings with us, Mrs. Grinstead 6 and Mr. Givens as well. 7 JUDGE POLLARD: Okay. And I note this 8 is another joint city-county project. And we 9 appreciate the city joining in with that. And we are 10 pleased to work with them, with the city on it. 11 MR. BARRERA: The same here. 12 JUDGE POLLARD: Any other comments? If 13 not those in favor signify by raising your right 14 hands. Three zero, unanimous. One abstention, 15 myself. 16 COMMISSIONER REEVES: Thank you. 17 MR. BARRERA: Thank you. 18 JUDGE POLLARD: All right. Item 1.19 -- 19 Thank you, sir, very much. 20 MR. BARRERA: Thank you. 21 JUDGE POLLARD: -- Consider, discuss, 22 and take appropriate action to close Riverside Drive 23 on Saturday December 9, 2017 for the Household 24 Hazardous Waste Event. And I assume that would be 25 for the same hours we talked about on the previous 62 1 item from 8 a.m. to 1 p.m.? 2 COMMISSIONER REEVES: Actually it would 3 be -- we will need to close the road earlier and 4 leave it closed longer. So the road closure would be 5 7 a.m. to 2 p.m. And it would be the same 6 configuration as we have discussed about the fair. 7 So I will make a motion to close Riverside on 8 Saturday December 9, 2017 from 7 a.m. to 2 p.m. And 9 the part of the road closure will be that portion 10 that adjoins the Hill Country Event Center. 11 COMMISSIONER LETZ: Seconded. 12 JUDGE POLLARD: It's been moved by 13 Commissioner Reeves, seconded by Commissioner Letz to 14 close Riverside Drive on Saturday December 9, 2017 15 from the hours of 7 a.m. till 2 p.m. in the same 16 configuration as talked about previously in another 17 motion the area of Riverside Drive adjacent to the -- 18 COMMISSIONER REEVES: Event Center. 19 JUDGE POLLARD: -- Event Center for a 20 Household Hazardous Waste Event. Is there any 21 further comment or discussion? There being none, 22 those in favor signify by raising your right hands. 23 It's three zero, unanimous. One abstention, myself. 24 1.20 -- Consider, discuss, and take 25 appropriate action to allow various Kerr County staff 63 1 members to work the hazardous -- Household Hazardous 2 Waste Event. Commissioner Reeves. 3 COMMISSIONER REEVES: Yes, sir. The 4 staff members would be members from Mr. Givens' 5 department as well as Ms. Grinstead. And that would 6 be to help direct traffic and facilitate with animal 7 adoptions; is that correct? 8 MR. BARRERA: Yes, sir. 9 JUDGE POLLARD: Are you going to direct 10 traffic, Jo? 11 MR. BARRERA: She did last year. She 12 did a good job of it. 13 MS. GRINSTEAD: It was good. It was a 14 good event. 15 COMMISSIONER REEVES: Do you get a wand 16 and a vest and everything? 17 MS. GRINSTEAD: A vest. 18 MR. BARRERA: She had the vest. 19 JUDGE POLLARD: Did you wear an orange 20 uniform? 21 COMMISSIONER REEVES: We need to get 22 this girl a wand and some kind of flashlight or 23 something. 24 JUDGE POLLARD: Sheriff, you made the -- 25 SHERIFF HIERHOLZER: I ain't touching 64 1 this one, Judge. Don't worry. 2 COMMISSIONER REEVES: The Sheriff 3 doesn't want traffic control. So he's good with what 4 we're doing, correct? I make a motion to allow the 5 staff members from animal services and the Constables 6 from the Environmental Health Department as well as 7 Mrs. Grinstead to be able to work the Household 8 Hazardous Waste Event. 9 COMMISSIONER BELEW: Second. 10 JUDGE POLLARD: It's been moved by 11 Commissioner Reeves, seconded by Commissioner Belew 12 to allow various Kerr County staff members to work 13 the Household Hazardous Waste Event and that's from 14 the Animal Services Department and Mrs. Grinstead and 15 -- 16 COMMISSIONER REEVES: -- Environmental 17 Health -- 18 JUDGE POLLARD: -- and Environmental 19 Health. Any further comments or questions? If not, 20 those in favor signify by raising your right hand. 21 It's three zero, unanimous. One abstention, myself. 22 1.21 - Consider, discuss, and take 23 appropriate action to replace the projector at the 24 Union Church Building. Mr. Bollier. 25 MR. BOLLIER: Thank you. 65 1 JUDGE POLLARD: Or is Bollier? 2 MR. BOLLIER: Like I told you before, 3 Judge, call me anything you want, buddy. 4 Okay. After around -- On the 9th -- the 5 last month around the 18th it was reported that the 6 projector at the Union Church wasn't working. So I 7 called Denny's. And they went and they pulled the 8 projector out. And they took it to the shop. And I 9 told them I needed an estimate on how much it was 10 going to be to fix it. They sent me a bill for 11 $2,184. And when I showed this to a certain person, 12 Ms. Jody, she liked to flip. So did I. Because we 13 thought that was just -- thought that was a little 14 too much money. 15 COMMISSIONER REEVES: Is this a bill or 16 a bid? 17 MR. BOLLIER: Just a bid. Just an 18 estimate. So the electronic system -- I cannot 19 remember the people's name that put all the stuff in 20 out at that ag barn, you know, the sound system. I 21 made a phone call to those people and asked them -- 22 and told them what my situation was and asked them if 23 they could send me an estimate. Well I have not 24 received one to this day. So I took it upon myself 25 and I went through the internet and I did some 66 1 looking. And what we have is an Infocus Lp640. They 2 do not make that projector anymore. So just looking 3 around and trying to find a projector that would be 4 suitable for the Union Church it has to be ceiling. 5 You know it has to be mounted to the ceiling. And 6 hopefully that the ceiling mount that we have will 7 work. If it doesn't, then the ceiling mount is $34. 8 And the projector depends on what you want to spend, 9 from 700 to 1200 bucks. And I honestly think that I 10 can do that if I can find the right projector if 11 that's what the Court -- if that's what the Court 12 directs me to do. But I think this $2000 is way too 13 much money. I really -- 14 JUDGE POLLARD: I agree with you. Why 15 don't you find one for a specific price and then come 16 back to Commissioners' Court and seek authority to do 17 it -- 18 MR. BOLLIER: I can do that. 19 JUDGE POLLARD: -- to buy it. Okay? 20 MR. BOLLIER: I can do that. I was just 21 looking at -- I really -- Maybe this is something 22 that Commissioner Belew can help me with, try to find 23 something that we need -- I mean that -- I don't 24 think we need a lot. We just need something there 25 for people to show their slides and stuff like that. 67 1 And I'm -- I'm not a projector person. But I know 2 that I can hook it up because it hooks up just kind 3 of like a television does. It's got -- You know 4 there is not a whole lot to it. 5 COMMISSIONER LETZ: This was done as 6 originally; was it not? 7 MR. BOLLIER: Yes, sir and -- 8 COMMISSIONER LETZ: Well, I mean we 9 didn't pay for it. It's kind of a non-budgeted item. 10 I think it is used and we are responsible to replace 11 it but -- 12 COMMISSIONER BELEW: We don't need to 13 spend that kind of money. 14 MR. BOLLIER: Well, what I -- what I was 15 told that it was a brand new projector when it was 16 put in there. Now I guess -- I'm not the sharpest 17 knife in the drawer, but I'm a long way from being 18 the dullest. And what I have here -- I took pictures 19 of this like a certain person asked me to do. And on 20 the back of it it says "system recovered by Daniel 21 Computer Recovery." What does that mean? I do not 22 know what that means? I have never seen that. 23 COMMISSIONER BELEW: Where was it? 24 MR. BOLLIER: It's on the back of -- 25 it's on the back of the projector. I just tend to 68 1 believe that it wasn't a brand new -- 2 COMMISSIONER LETZ: Well, that's 3 irrelevant. It was donated to us. How we got it 4 doesn't make any difference at this point. 5 COMMISSIONER BELEW: Yeah I would agree. 6 COMMISSIONER LETZ: I think we're 7 responsible to do it -- responsible to replace it. 8 JUDGE POLLARD: But we can replace it 9 for substantially less than that bid, can't we? Then 10 let's do it. 11 COMMISSIONER LETZ: I'd also recommend 12 you check with Mr. Belew because he probably knows a 13 lot more about that stuff than I certainly do. 14 COMMISSIONER BELEW: It's got to be 15 compatible. And, you know, you got to get a demo of 16 it and see what it does. 17 COMMISSIONER REEVES: And I think come 18 back with a firm cost. I agree with the Commissioner 19 or Judge Pollard. 20 JUDGE POLLARD: All right. Thank you. 21 MR. BOLLIER: Oh wait, yeah. Okay. 22 Well I had another deal here that Jody just gave me 23 this morning that somebody was needing. And I don't 24 know -- 25 COMMISSIONER LETZ: That's not on the 69 1 agenda so we can't put it out there. 2 JUDGE POLLARD: All right. Item 1.22 - 3 Consider, discuss, and take appropriate action to 4 determine what to do with space vacated by the 5 Maintenance Department of the basement of the 6 courthouse. We have -- Maintenance has moved out 7 now. We've still got the -- the housekeeping Ms. 8 Lantz down there that keeps her stuff down there. 9 And Mr. Bollier has indicated that we probably need 10 to retain a dock for delivery of supplies and 11 whatever down there. So whatever use of that space 12 is going to be considered why it has to be subject to 13 those kind of limitations. But I thought I'd bring 14 the subject up right now because it is empty. And 15 let's try to -- Anybody got any ideas about what 16 should be -- 17 MR. BOLLIER: Your Honor, don't forget 18 that that's where we also store all of our computer 19 paper. 20 JUDGE POLLARD: All the computer paper? 21 MR. BOLLIER: Yes, sir, for all of the 22 facilities here in Kerr County and all the different 23 offices. There is usually -- There can be anywhere 24 -- I think there is four pallets. Which equals 160 25 boxes of paper down there that you have to have room 70 1 to store. And that is honestly the only place in 2 this courthouse that we can take deliveries. 3 JUDGE POLLARD: Yeah. 4 MR. BOLLIER: Because we -- You know up 5 top that goes -- that ramp that goes out towards 6 Jefferson Street you can't -- 7 JUDGE POLLARD: Couldn't you do all the 8 things that we need to do down there with a fraction 9 of that space? 10 MR. BOLLIER: With less space? 11 JUDGE POLLARD: Yeah. I mean it's like 12 a pea in the bucket down there right now. 13 MR. BOLLIER: Yes, sir. There's only -- 14 JUDGE POLLARD: You don't need all that 15 space for what you are doing. 16 MR. BOLLIER: No, sir. 17 JUDGE POLLARD: And it's -- You know on 18 the outside of that heading towards the elevator 19 there is a lot of unused space right there too. And 20 I was going to suggest that maybe another courtroom 21 be put in there. Right now the courtroom that's in 22 the basement down there is shared by myself and the 23 J.P.'s in there. And there is always the scheduling 24 problems with regard to that. And sometimes the 25 other courtrooms -- all the courtrooms in the 71 1 courthouse are busy. And it seems like you can 2 always use another courtroom. I was just wondering 3 should we -- should we consider doing -- putting 4 another courtroom in down there, take some of the 5 space. Leave enough for the -- what they need. And 6 then come on out towards the elevator some and do 7 some remodeling there and put another courtroom. 8 What do y'all think? 9 COMMISSIONER REEVES: I think we have 10 got this space that's coming available as well as the 11 JDC and I think sometime after the jail construction 12 is complete where we're not going to be stepping into 13 what the Sheriff is having to do. Sometime after the 14 first of the year we hold a workshop. And I think 15 all of us agree that it's easier to walk through 16 something than talk it out and have a workshop to 17 look at these. 18 JUDGE POLLARD: Absolutely. I agree 19 with that. 20 COMMISSIONER LETZ: I think there is 21 other space around too. As we are moving some staff 22 around and looking at other offices I think there's 23 other offices downstairs that I mean overall are we 24 making the most efficient use of the space we have in 25 this building downstairs. And then look at the other 72 1 buildings we have too. 2 MS. STEBBINS: May I suggest also 3 including Judge Williams, who is the coordinator of 4 the Security Committee, be involved in at least part 5 of that workshop or maybe one of you could visit with 6 him before then. 7 JUDGE POLLARD: Good idea. Okay. So 8 then after the first of the year, Jody, can we 9 schedule putting it on the first agenda after the 10 first? 11 COMMISSIONER REEVES: Well, I would 12 rather it be a workshop than an agenda item to begin 13 with so we -- 14 JUDGE POLLARD: A workshop is fine. 15 Schedule it as a workshop after the first of the 16 year, sometime in January. Very good. 17 COMMISSIONER LETZ: It's okay from a 18 meeting standpoint if we walk around to these -- I 19 mean physically go to these facilities that are 20 county owned? We can go as a group; can we not? 21 MS. STEBBINS: I don't see why not as 22 long as it is posted. 23 COMMISSIONER BELEW: It is a walking 24 quorum. 25 MS. STEBBINS: No, that's not what a 73 1 walking quorum is. 2 COMMISSIONER LETZ: A walking workshop. 3 COMMISSIONER BELEW: A walking workshop. 4 JUDGE POLLARD: Okay. That's fine as to 5 Item 1.22 then. 6 And 1.23 - Consider, discuss and take 7 appropriate action on policies for usage of the 8 courthouse grounds. And I wanted to bring this up 9 again because we kind of keep putting it off. There 10 are certain people waiting on us to develop costs 11 about usage of it. And I am so -- I've always felt 12 like that we need some kind of a pavilion type place 13 and maybe an open deal out here somewhere on the 14 courthouse grounds that -- like at Buster's Musical 15 they used to have over there. Maybe we can even 16 continue that sort of thing. But usage of the 17 courthouse grounds with a P.A. system in there and 18 made available for the public -- for public events 19 like that somewhere on the -- on the courthouse 20 grounds. This is the public's property, in effect. 21 So I would like to maybe get something started on 22 that maybe after the first of the year in a workshop 23 too. 24 COMMISSIONER LETZ: So that's -- I see 25 two different -- One is a policy on use of the 74 1 courthouse square -- 2 JUDGE POLLARD: Right. 3 COMMISSIONER LETZ: And that's 4 everything from courthouse lighting, I guess, to 5 other events, you know, that we have here which ties 6 into the event center usage of that property or 7 agreement with Spectrum on that to -- time for 8 putting up ribbons and all that. I mean overall 9 usage we ought to look at the policy. And I think 10 Heather worked on a policy -- 11 MS. STEBBINS: Yes, sir. 12 COMMISSIONER LETZ: -- that's never been 13 adopted I don't think. 14 MS. STEBBINS: It has not been adopted. 15 We talked about it several times over the past year. 16 COMMISSIONER LETZ: Right. 17 MS. STEBBINS: And really the focus was 18 the considerations for sort of commercial use of the 19 property being -- 20 JUDGE POLLARD: For a profit you know -- 21 HEATHER: -- right being -- 22 JUDGE POLLARD: -- treat them 23 differently as someone who is charitable non-profit 24 deal. 25 HEATHER: Yes, sir. 75 1 COMMISSIONER BELEW: Well, as I recall 2 we were going to approve or disapprove and then 3 Spectrum was going to handle the details. Did I 4 misunderstand? Didn't we -- 5 COMMISSIONER LETZ: We talked about 6 visiting with them about amending the -- 7 COMMISSIONER BELEW: Or the agreement. 8 COMMISSIONER LETZ: -- the agreement. 9 And that has not gotten -- 10 COMMISSIONER BELEW: So with that before 11 we get our cart before our horse isn't that the thing 12 to do first? 13 COMMISSIONER LETZ: We talked to them 14 about whether they would be interested. And they say 15 yes they would be interested maybe. So it's kind -- 16 COMMISSIONER BELEW: Sounds like what I 17 say to my kids when I don't want to answer them. 18 COMMISSIONER LETZ: So, you know, I 19 think they are -- I don't know if a chicken and egg. 20 Do we come up with a plan first or do we, you know, 21 get them involved first or, you know -- 22 COMMISSIONER BELEW: Do we have a 23 policy? 24 MS. STEBBINS: We don't have a policy, 25 no, sir. It's always been considered sort of on a 76 1 case-by-case basis. And certainly it is a public 2 forum. However, there were -- I think the focus 3 became that commercial use because we had several 4 people who wanted to use the property for commercial 5 interests. 6 MR. BOLLIER: Your Honor, the only 7 thing I would ask if we are going to make a policy -- 8 Several years ago the lighting people dug up some 9 spots out here. And now they -- they don't use them 10 anymore. And they are full of concrete and they have 11 bolts in them. And they got plates on top of them. 12 I wish the Court -- I'm asking the Court to please 13 come up with something with some kind of rule that 14 states don't drive on the courthouse square and 15 reasons where you don't break our water system our -- 16 and stuff like that. 17 COMMISSIONER LETZ: You mean drive on 18 the lawn. 19 MR. BOLLIER: And they -- they get on 20 there and they drive on the lawn. 21 COMMISSION LETZ: On the grass? 22 MR. BOLLIER: On the grass, yes, sir. 23 MS. STEBBINS: That's included in the 24 proposed policy that -- at least it speaks to 25 damaging property and -- and, you know, leaving it 77 1 how you found it. 2 MR. BOLLIER: And I would also like to 3 be in that policy that they cleanup after themselves. 4 Because upstairs we have cleaned up and cleaned up 5 there and now it is that time again. And now I have 6 boxes up there again. And here we go. And there's 7 junk up there. And I don't know what they want me to 8 throw away. Sure I can go up there and throw it away 9 -- 10 JUDGE POLLARD: Have you picked up the 11 phone and called them. 12 MR. BOLLIER: I have. I have talked to 13 one certain person. 14 COMMISSIONER BELEW: Have you called 15 again and asked them to? I mean I don't see trash up 16 there as a need to get here. You as maintenance 17 should go up there and take it on yourself to contact 18 them again. As far as Ms. Stebbins she -- we can 19 place something like that in the policy to rectify 20 what you are talking about in the future. 21 MR. BOLLIER: Yes, sir. 22 MS. STEBBINS: And it will be -- And 23 part of that it will be able to be considered by the 24 Court in how particular groups leave the property so 25 that the Court consider whether or not they should be 78 1 given permission to use it again in the future. 2 JUDGE POLLARD: So is it a general 3 consensus that we need to start a workshop after the 4 first of the year on this too? All of the items -- 5 COMMISSIONER BELEW: We have some events 6 coming up -- 7 JUDGE POLLARD: Pardon? 8 COMMISSIONER BELEW: We have events 9 coming up before the end of the year. Are all those 10 taken care of where we can keep going like we're 11 going? 12 COMMISSIONER LETZ: Yeah, I think the -- 13 I mean the way it is the -- for incidental-type uses 14 the -- I'm not sure if it was court ordered but the 15 policy has been that the County Judge can make those 16 decisions. 17 JUDGE POLLARD: But I usually duck it 18 and put it on the agenda because -- 19 COMMISSIONER LETZ: I thought that -- I 20 brought -- I just didn't want to duck it. I just -- 21 I wanted to make sure -- 22 JUDGE POLLARD: Some of those things are 23 a little controversial because of -- 24 COMMISSIONER BELEW: Well, we have 25 vendors -- 79 1 JUDGE POLLARD: -- because some of the 2 signs that want to be put up once. So I don't -- It 3 taught me a lesson. I'm not going to -- I'm not 4 going to be doing -- 5 MS. STEBBINS: There is -- there is a 6 list of items that have been at least historically 7 permitted on the courthouse lawn by the Judge that we 8 got during that period of trying to draft that 9 policy. For example, I think cowboy breakfast is one 10 of those items. 11 JUDGE POLLARD: I am declining on that. 12 I'm just going -- They are going to be on the agenda 13 from now on. 14 COMMISSIONER LETZ: I just brought up 15 the fact that there used to be a policy. 16 COMMISSIONER REEVES: And what were you 17 saying, Counselor? 18 MS. STEBBINS: That there are particular 19 events or uses of the courthouse grounds that have 20 been permitted for some time. I just use an example 21 of the cowboy breakfast. Of course they come and ask 22 permission by the Court. But there are dates and 23 things like that that need to be considered so that 24 -- There's a calendar at least that shows these 25 things they are used during these particular times. 80 1 COMMISSIONER REEVES: Veteran's Day, 2 Memorial Day -- 3 MS. STEBBINS: Yes, sir. 4 COMMISSIONER LETZ: To say that also I 5 think is -- I'm not sure if it comes up every time 6 but the Child Awareness -- 7 MS. STEBBINS: Yes. 8 COMMISSIONER LETZ: -- put the ribbons 9 up that is -- 10 MS. STEBBINS: That's another -- 11 COMMISSIONER LETZ: -- that is the kind 12 of -- United Way puts a sign up -- 13 MS. STEBBINS: Yes, sir. 14 COMMISSIONER LETZ: -- those type of 15 things that -- 16 COMMISSIONER REEVES: Well, those all 17 must be all from different days? 18 MS. STEBBINS: Those are all things that 19 are on the list that -- that I have at least in 20 preparing the policy. 21 COMMISSIONER REEVES: Maybe we can pull 22 the draft back out and look at that. 23 MS. STEBBINS: Yes, sir. 24 COMMISSIONER LETZ: And the second part 25 that is something that I have been working on and off 81 1 on for years it seems is more of a layout of the 2 courthouse where -- 3 JUDGE POLLARD: I really like that. 4 COMMISSIONER LETZ: And Peter Lewis is 5 talking to -- He has some ideas and try to get that 6 thing so we can speak to both of them. 7 COMMISSIONER BELEW: So they could have 8 designated areas for one thing or another. 9 COMMISSIONER LETZ: It's all -- A lot of 10 it -- Over the years a lot of trees have died on the 11 courthouse square. We have big stumps in the yard 12 now. There is -- Just is -- Out there on -- 13 especially along 27th and Main Street, whatever you 14 want to call it, a lot of old trees -- It would be 15 nice to kind of dress that up again. I mean make it 16 look a little more like a courthouse square. Peter 17 Lewis has some ideas on design type of things. 18 JUDGE POLLARD: One of the Commissioners 19 once upon a time suggested to me, and I will not 20 identify him, that maybe we could look into the 21 possibility of statute of Admiral Nimitz who 22 graduated from Tivy High School and was a resident 23 over here out on -- out on the grounds. That's 24 another thing I would like to see considered. 25 COMMISSIONER LETZ: Maybe Robert E. 82 1 Lee. 2 JUDGE POLLARD: Anyway, these are all 3 things that I would like -- I would like to have 4 addressed and worked out in workshops. And I just 5 think it's time to get started on it. 6 COMMISSIONER LETZ: I think that would 7 be great to have a statute. I think statutes are 8 great additions for courthouse squares because, you 9 know -- I think it is a nice thing to -- 10 COMMISSION BELEW: I remember hearing 11 you talk about how there was too much junk on the 12 courthouse lawn. 13 COMMISSIONER LETZ: Yeah. Right. I 14 still believe there's too much junk on the 15 courthouse. Permanent statutes are things that are 16 meaningful to the county and I'm in favor of. Things 17 that have no relevance to Kerr County, I don't have 18 much use for. 19 JUDGE POLLARD: Okay. So a workshop 20 after the first of the year, Ms. Jody. 21 MS. GRINSTEAD: Oh, is that what that 22 is. 23 JUDGE POLLARD: Item 1.24 - Consider, 24 discuss, and take appropriate action to approve 25 updated job descriptions for Animal Services 83 1 Department. Dawn Lantz. She did not author her -- 2 author her husband's to talk. 3 MS. LANTZ: I put this on the agenda for 4 the Director for Animal Services. He wanted to 5 change some language in the duties included. And 6 basically the only change to the job description 7 itself we added words "may be" required to be on call 8 after normal working hours for emergency situations 9 in bite cases as well may be required to investigate 10 reports of animal bites, animal cruelty, stray 11 animals and administer and enforce all state laws. 12 So that's what we added. Because currently the 13 kennel tech and assistant animal control officer they 14 are not on call. And he felt like that would be 15 better service for his department if he could utilize 16 those employees as well. 17 MR. GIVENS: What is the -- I'm not 100 18 percent sure if that's what I'm going to do, but I 19 wanted to have the option. 20 COMMISSIONER LETZ: I think it makes a 21 lot of sense to have more flexibility. And also as 22 we are going into more of a 24/7 type of facility I 23 think we need to have more people on call potentially 24 at various times. 25 COMMISSIONER BELEW: Is there, Reagan, 84 1 still a need for the cross training that has been 2 done in the past in your department? 3 MR. GIVENS: I'm wanting our -- Because 4 they are assistant animal control officers and kennel 5 techs. If we get into a situation where we have 6 somebody out sick or on vacation, I still want to be 7 able to have them go out on calls during the day. So 8 it's -- it's basically yes, everybody -- everybody 9 does different duties there. The animal control 10 officers also assist with cleaning whenever 11 necessary. But I would like in emergency-type 12 situations during the daytime I do want to send them 13 to the animal control school so that they can know 14 what they are doing out there as well. If we get in 15 a situation where we have somebody gone, it would be 16 good to be able to utilize them or one -- you know, 17 just depending on -- Somebody still is going to still 18 have to clean. But having one that could go out -- 19 And I'm not saying we have to do that every day. But 20 if it's needed, yes. 21 JUDGE POLLARD: Well, Reagan, have you 22 written a proposed job description, come up with some 23 kind of suggestion, some written thing to propose? 24 Is this what is attached to that -- 25 MS. LANTZ: It's attached -- This is 85 1 the one when we had the -- the job descriptions 2 written by the management company that came in that 3 did these job descriptions that were approved by 4 Court. And like I said, the only language we changed 5 was the "may be" which left it open. 6 COMMISSIONER LETZ: Is there -- My only 7 concern is, and this goes with a lot of cross 8 training occasionally, are the pay is set up based on 9 job description. And as we blur that line between 10 what they are doing and what they are -- you know and 11 their pay grade, I'm just concerned about us getting 12 in situations where we having people doing the same 13 work and getting paid different amounts. 14 MS. LANTZ: That's true. 15 COMMISSIONER REEVES: But I see this 16 would -- You are wanting to go do this -- 17 MS. LANTZ: On emergency situations. 18 COMMISSIONER REEVES: -- on emergencies 19 only; is that what you're saying? 20 MR. GIVENS: Yes. Basically -- I mean 21 the on call -- Basically it was just beneficial in my 22 mind because it -- it increased as the time between 23 -- You know if you have somebody who is on call for a 24 week it is just a longer period before they are 25 actually back on call. So that's not an absolutely 86 1 necessary thing. But I do in emergency situations do 2 want to use them. And it's mainly for -- You know 3 they would be -- they would be working during the 4 day. I've still got to sit down and figure out all 5 the scheduling for 24 hour. But during the day they 6 clean. That's usually the first thing they do when 7 they get there. We do on occasion get into 8 situations where we get shorthanded if we got people 9 sick or on vacation or whatever -- whatever it may 10 be. If they are gone, it would be good to have these 11 guys trained to be able to go out and remove animals 12 from traps and things of that nature, loose dog calls 13 and things like that. We did have Gomaro -- He was 14 trained as animal control officer as well. And he 15 did some of that before. But yes just in 16 emergencies, shorthanded. 17 JUDGE POLLARD: Sheriff? 18 SHERIFF HIERHOLZER: We do a lot of 19 cross training in our department. You have to. But 20 the main guideline is you don't cross train in 21 different pay grades, you use the same pay grades. 22 COMMISSIONER LETZ: Right. And that's 23 -- I have looked at the pay grades. They are a 24 little bit different. 25 MS. LANTZ: There is -- There are two 87 1 grades apart. 2 COMMISSIONER LETZ: I wonder if we ought 3 to -- 4 COMMISSIONER REEVES: I feel like we 5 need to not make this change at this time until we 6 can address the pay difference issue and come up with 7 a more concrete way to handle it. 8 COMMISSIONER LETZ: I agree with that. 9 And I think we also -- I mean and part of that is -- 10 Reagan, if you can just review all your job 11 descriptions and see -- Maybe we need to make -- 12 Especially going into 24/7 type of function maybe we 13 need to make some adjustments as to how we're doing 14 things and how the constables are more out of that 15 office also. Do we get -- But I think we need to be 16 very careful on job duties and pay. 17 COMMISSIONER REEVES: And as the 18 liaisons -- 19 COMMISSIONER LETZ: We will -- 20 COMMISSIONER REEVES: -- we will sit 21 down and meet with you on that. 22 MR. GIVENS: Yes, sir. 23 COMMISSIONER LETZ: Okay? 24 COMMISSIONER REEVES: Okay. So I would 25 say no action on this today. 88 1 COMMISSIONER BELEW: Is the thing you 2 are proposing, Commissioner Reeves, would that be an 3 executive session matter or is that -- How would we 4 handle that -- the issue? 5 COMMISSIONER LETZ: It may be at some 6 point if there is an individual involved we need to 7 meet in executive session. But if it's just talking 8 about general job descriptions it would -- 9 COMMISSIONER REEVES: It would not. But 10 if we have to discuss names at anytime we would have 11 to call for an executive session with that employee 12 being able to come. 13 COMMISSIONER BELEW: Okay. 14 JUDGE POLLARD: All right. So we pass 15 that for now. Agreed? 16 COMMISSIONER LETZ: Yes, sir. 17 COMMISSIONER REEVES: Yes, sir. 18 JUDGE POLLARD: 1.25 - Consider, 19 discuss, and take appropriate action to authorize 20 Kerr County Sheriff to go out for bids on the inmate 21 medical services. Isn't that something 22 SHERIFF HIERHOLZER: Yeah it is. And 23 that's exactly why. There are some issues that came 24 up. And I would like to have the opportunity to be 25 able to go out for bids. Whether or not we actually 89 1 end up changing our contract supplier is one thing. 2 But to be able to at least get some bids and look at 3 some other ones I think we need this tool. Because I 4 can't just call other suppliers that have this and 5 talk to them about their proposals and what it would 6 be because it is a bidding item. Before I would 7 actually send out the bids and set the dates and the 8 return, it would again come back to this Court for a 9 final approval. I have got a template for it which I 10 want to sit down and go over with the County Attorney 11 and critique it and add different things in that we 12 would like to see in some of the stuff. And just, 13 you know, kind of keeping everybody in line, if you 14 know what I'm talking about, with contractors and see 15 where we are and see what is the best deal. But I 16 have been disappointed in some of the billing. And I 17 think we have had some meetings the auditors have 18 been part of and everybody else. And I think it time 19 we start looking at some bids. So what I'm asking 20 now today is just the authority to do it so that 21 we're not just wasting our time so I can get with the 22 County Attorney before we mail them out and set the 23 dates it would come back to this Court for the final 24 approval. 25 COMMISSIONER BELEW: What's available in 90 1 this county? 2 SHERIFF HIERHOLZER: It all comes from 3 other counties and other states. You don't have 4 anything in this county. 5 COMMISSIONER BELEW: Nothing here? 6 SHERIFF HIERHOLZER: No. These are -- 7 are companies. There is not that many of them. The 8 one we're with right now is technically based out of 9 Tennessee. And they have bought other companies. 10 You know there's a newer one now, this is based in 11 Texas, that wasn't available, you know, a few years 12 ago. And then there's a couple of other ones that 13 come up and changed. And they are like big 14 companies. They merge and buy out each other and 15 change. And we have had this one for four or five 16 years now, maybe even a little bit longer. I think 17 -- And it started out as a different one that was 18 bought out. And, you know, we stayed with them. But 19 I think just because the changes in economy and the 20 way things are done and that, I think we need to 21 look. 22 COMMISSIONER REEVES: So all you are 23 looking for at this time is do you get authorization 24 from the Court to begin the process of -- 25 SHERIFF HIERHOLZER: Yes. 91 1 COMMISSIONER REEVES: -- developing a 2 bid package for this? 3 SHERIFF HIERHOLZER: Yes. 4 COMMISSIONER REEVES: I make a motion to 5 authorize the Kerr County Sheriff to begin developing 6 the documents for a bid package on inmate medical 7 services. 8 COMMISSIONER BELEW: Second. 9 JUDGE POLLARD: It's been moved by 10 Commissioner Reeves to authorize the Sheriff to go 11 out -- well to develop a bid process for -- to seek 12 bids on the inmate medical services ultimately. Is 13 there any further comment or discussion? 14 COMMISSIONER LETZ: Just to cover this, 15 you are going to come back with a bid packet before 16 you go out for the bid? 17 SHERIFF HIERHOLZER: Definitely. 18 JUDGE POLLARD: All right. If there are 19 no further comments or questions, those in favor of 20 the motion signify by raising your right hand. It's 21 three zero, unanimous. One abstention, myself. 22 All right. 1.26 - Consider, discuss, 23 and take appropriate action to approve Change Order 24 Number 004 for the Kerr county jail expansion as 25 submitted an authorize the County Judge to sign same. 92 1 Sheriff Hierholzer. 2 SHERIFF HIERHOLZER: Well, I think 3 number one we are still on track. We are doing good. 4 And this is only the fourth change order in this 5 whole process. It's been actually going on for 6 almost two years now total, I guess, but -- So I 7 think we are doing fair. The money is in the 8 contract -- or is in the bond issue that we can do. 9 It's just some of the things are being spent out what 10 they have titled the betterment fund where some of 11 this stuff comes out of. And we're at the point to 12 keep the process moving. That betterment fund has 13 dropped down pretty low. And they've still got some 14 bids coming in and some work to be done. So instead 15 of having to stop the work and wait, what they have 16 asked and what is spelled out in the change is to be 17 able to go ahead and resupply that betterment fund 18 but up to $150,000 is what this change order is for 19 so that those things can continue to move. Now each 20 individual bill is still gone through our contract -- 21 or our architects and myself and auditor and all 22 that. It just allows the process to keep going with 23 these bids. 24 COMMISSIONER REEVES: And if I recall 25 from the meeting the other day a portion of it is 93 1 already in one line item the, I believe, furniture, 2 fixtures and equipment line item? 3 SHERIFF HIERHOLZER: Right. 4 COMMISSIONER REEVES: We're just moving 5 it from that line item to this one? 6 SHERIFF HIERHOLZER: We're actually 7 moving both because half of it is coming out of the 8 FF&E and half of it is coming out of the project 9 contingency allowances. So that's where it's totally 10 coming from. So it's there. 11 JUDGE POLLARD: In the original budget 12 -- 13 SHERIFF HIERHOLZER: In the original, 14 right. 15 COMMISSIONER BELEW: What's the FF&E? 16 MS. DOSS: Furniture, fixtures -- 17 SHERIFF HIERHOLZER: Furniture, fixtures 18 and equipment. 19 COMMISSIONER BELEW: So did we -- You 20 don't need as much or -- 21 SHERIFF HIERHOLZER: Right. That looks 22 like those bids are coming in a little bit lower than 23 what we were expecting at the time. So we're just 24 shuffling it around in areas that it needs to be is 25 what it is. 94 1 COMMISSIONER LETZ: Sheriff, what was 2 the total bond amount for the construction? 3 SHERIFF HIERHOLZER: Well the bond 4 itself was fifteen million dollars was what the bond 5 amount was. Now the project for this -- The original 6 guaranteed maximum price was eleven million a hundred 7 and ten thousand. So it's -- We're way ahead. And 8 then we had some changes because we changed the roof 9 you know where we want to put -- And that left out a 10 lot -- or put a lot back into it. 11 COMMISSIONER LETZ: So this looks like 12 it's going to be twelve million plus a little bit. 13 So we're about almost three million under -- 14 MS. DOSS: But we're also using that to 15 pay inmate housing. 16 SHERIFF HIERHOLZER: The out of county 17 of housing -- 18 MS. DOSS: Out of county which is 19 extremely -- 20 SHERIFF HIERHOLZER: Yeah because -- 21 We're going to be within budget and everything is on 22 track. I don't have a problem with them. With out 23 of county housing and out of county medical is always 24 a question that we're reserving. I think we've got 25 budgeted for that about one point one million for the 95 1 whole thing. You know I got my September bill this 2 morning for Bell County. And that was a hundred and 3 -- a hundred and eight thousand four hundred and 4 sixty for one month. 5 COMMISSIONER REEVES: Well, with this 6 out of county housing though it's still deemed was 7 better than trying to work around inmates in there as 8 far as -- when I say better, cost wise; is that 9 correct? 10 MS. DOSS: Cost wise. 11 SHERIFF HIERHOLZER: With what we got 12 into and starting to do this -- You know at first 13 when we looked at this project we thought about 14 trying to do it in phases and -- so we didn't have to 15 house out. But once we got into and we're doing it 16 now there is no way we could have done this project 17 with inmates inside that facility. Some of the paint 18 types you have to use -- the epoxy paint is too much. 19 A Lot of it had to be sand blasted. But, you know, 20 water shutoffs, you know, air conditioner shutoffs, 21 smoke evac system, you know, shutdowns. It just -- 22 There was no way that the Jail Commissioner or 23 anybody else, if we would have gone to them, would 24 have let us keep that facility open with the amount 25 that we really had to get into doing. And we're 96 1 going to end up with a lot better facility. We're 2 getting a lot more done than we thought we were going 3 to be able to get done. The contractors have done a 4 fabulous job. They are working extremely diligently 5 at this. Most of the time they have between 90 and 6 100 contractors inside that facility working every 7 single day. And it's -- Everybody is doing a 8 remarkable job. It's just a lot of little things 9 that pop up in a facility that's 22 years old and, 10 you know, you are trying to upgrade. 11 COMMISSIONER BELEW: Are you going to be 12 in by the end of the year? 13 SHERIFF HIERHOLZER: That is definitely 14 the plan is to be in by the end of the year. 15 COMMISSIONER BELEW: Before Christmas. 16 Now I -- It seems like I remember that you had 17 budgeted one point six million for the prisoners. 18 SHERIFF HIERHOLZER: No. 19 COMMISSIONER BELEW: Did I just make 20 that up? 21 SHERIFF HIERHOLZER: It was originally 22 one point one million. We looked at some in case of 23 medical -- You know some things that might happen. 24 But -- and I really think we're -- Right now with the 25 help of the courts the way they have been and all our 97 1 judges so far we're even going to be below one point 2 one million. So it is coming in good. 3 JUDGE POLLARD: We need to approve this 4 change order? 5 SHERIFF HIERHOLZER: Yes, change order 6 number four for 150,000. 7 COMMISSIONER REEVES: I make a motion to 8 approve change order number 004 for the Kerr County 9 Jail expansion as submitted and authorize County 10 Judge to sign the same. 11 COMMISSIONER BELEW: I will second that. 12 JUDGE POLLARD: It's been moved by 13 Commissioner Reeves, seconded by Commissioner Belew 14 as to Item 1.26 of the agenda to approve the change 15 order number 004 for the Kerr County Jail expansion 16 project as submitted and authorize the County Judge 17 to sign same. Any further discussion or comment? If 18 not, those in favor of the motion signify by raising 19 your right hand. It's three zero, unanimous. One 20 abstention, that's me. 21 All right. 1.27 - Consider, discuss, 22 and take appropriate action to approve the 2018 Kerr 23 County Resolution for the Indigent Defense Grant 24 Program and authorize the County Judge to sign same. 25 Brenda. 98 1 MS. DOSS: Yes. This is a resolution 2 that we have to get approved every year in order to 3 complete the application that we prepare online for 4 the Indigent Defense Grant Program. 5 COMMISSIONER LETZ: I move approval. 6 COMMISSIONER BELEW: Second. 7 JUDGE POLLARD: All right. Commissioner 8 Letz has moved for approval, seconded by Commissioner 9 Belew to approve the Kerr County Resolution for 10 Indigent Defense Grant Program and authorize the 11 County Judge to sign same. Any further comment or 12 discussion? If not, those in favor signify by 13 raising your right hand. It's three zero, unanimous. 14 One abstention, that's me. 15 1.28 - Consider, discuss, and take 16 appropriate action to adopt a resolution to enter 17 into a financing contract with Government Capital for 18 the purpose of financing seven law enforcement 19 vehicles and authorize the County Judge to sign 20 contract and associated documents. 21 MS. DOSS: Yes. This was something that 22 we have budgeted for. And this is the actual 23 financing contract. And we have to also have the 24 resolution in -- the resolution authorizes the County 25 Judge to sign the other documents that are associated 99 1 with it. And I have sent it to the County Attorney 2 also. 3 SHERIFF HIERHOLZER: Let's give the 4 funding amount. 5 MS. DOSS: Oh -- 6 SHERIFF HIERHOLZER: This month -- 7 funding amount -- One thing about it we are trading 8 in at the same time some of the definite old vehicles 9 to get this funding price is why we had to do it that 10 way. 11 COMMISSIONER REEVES: And how does this 12 payment amount compare to what we had budgeted? 13 MS. DOSS: It's going to be under budget 14 by about $20,000 or 25,000 because he is also trading 15 in vehicles. 16 SHERIFF HIERHOLZER: Because of the 17 trade-ins. The ones we are trading in had -- all had 18 well over 100,000 miles on them and are just wore 19 out. 20 MS. DOSS: The total property cost is 21 330,000. 22 COMMISSIONER REEVES: And I see with a 23 payment of 87357.31? 24 MS. DOSS: Yes. 25 COMMISSIONER REEVES: And we had 100 1 budgeted more than that. 2 MS. DOSS: Yes. I believe we budgeted 3 around 100,000 -- 101,000. 4 JUDGE POLLARD: Is there a motion? 5 COMMISSIONER REEVES: I make a motion to 6 enter into a financing contract with Government 7 Capital for the purpose of financing seven law 8 enforcement vehicles and authorize the County Judge 9 to sign the contract resolution and any other 10 associated documents. 11 COMMISSIONER LETZ: Second. 12 JUDGE POLLARD: It's been moved by 13 Commissioner Reeves, seconded by Commissioner Letz to 14 approve the county entering into -- approve the 15 resolution and order to enter into a financing 16 contract with Government Capital for the purpose of 17 financing seven law enforcement vehicles and 18 authorize the County Judge to sign the same and any 19 other documents necessary to facilitate and close the 20 transaction as indicated. Did I say it? 21 MS. DOSS: Yes. 22 JUDGE POLLARD: All right. Any comments 23 or questions? If not, those in the favor signify by 24 raising your right hands. It's three zero, 25 unanimous. One abstention, myself. 101 1 1.29 - The one we've been waiting for 2 today. Consider, discuss, and take appropriate 3 action to adopt a Kerr County policy to either 4 continue paying employee daily meals for day travel 5 outside of Kerr County or to discontinue paying 6 employee meals for day travel outside of Kerr County. 7 MS. DOSS Doss. 8 MS. DOSS: Yes. I've been looking at 9 this for a while. And historically Kerr County 10 looking back over the years has always paid for day 11 meals when people travel outside of Kerr County. 12 That means they went just for the day, they come back 13 that night. So I have continued to do that. I 14 believe that I'm going to have to start recording 15 those as an employee benefit. Because according to 16 IRS tax rules if you don't spend the night then that 17 is a taxable employee benefit and it should be 18 recorded that way. So I think the Court would, at 19 this point, need to make a decision do we want to 20 either continue paying them or discontinue paying 21 them because now we're also going to have to pay 22 payroll tax on them if we do -- 23 COMMISSIONER LETZ: I think we ought to 24 discontinue. 25 COMMISSIONER BELEW: I agree. 102 1 COMMISSIONER LETZ: And my logic is 2 employees have to eat lunch -- They are either going 3 to bring their lunch or eat in a restaurant. And 4 they are paying for it if they are working here. If 5 they are on the road, the same two options are 6 available to them. 7 COMMISSIONER BELEW: Right. 8 COMMISSIONER REEVES: And if I 9 understand if we continue the way we're doing it, 10 then you would have to hold out FICA and any 11 withholdings that they may have from their check; is 12 that correct? 13 MS. DOSS: Yes. It would be -- it would 14 be included as employee income. And they would have 15 to pay FICA, and they would have to pay federal 16 income tax. And the county also then would have to 17 pay the matching portion of the FICA plus we would 18 have to do all the -- We would sort through and make 19 a list of everything and turn it over to H.R. who 20 would then have to add the -- manually adding it to 21 the payroll tax. 22 COMMISSIONER LETZ: And it is going to 23 add a whole lot of employee time to do it. And I 24 know the office -- I can see the Sheriff standing up. 25 His office will probably be the biggest impact 103 1 because he has officers on the road a lot. And my 2 thought would be, you know, if we have to do -- Or if 3 we feel like after a year something should be done 4 you have an allowance and you get a flat amount to 5 their -- 6 COMMISSIONER BELEW: Per employee or per 7 department? 8 COMMISSIONER LETZ: Per employee. 9 Because you can't keep track of it. I mean trying to 10 keep track of this individual is a nightmare. So if 11 it's that big an issue to the employees I think you 12 just do a stipend or something to that effect in next 13 year's budget. 14 COMMISSIONER BELEW: Will all the 15 employees be notified of the change via your office, 16 MS. DOSS -- 17 MS. DOSS: Well, I was -- 18 COMMISSIONER BELEW: -- with an 19 explanation? 20 MS. DOSS: Yes. My plan was to get with 21 the County Judge and work with him to get that out to 22 everyone. 23 COMMISSIONER BELEW: I think everybody 24 would agree if they realize how -- how much of an 25 encumbrance is this on -- rather than me putting out 104 1 my $10 bill and buying my lunch at Dairy Queen on the 2 road and come back home just like I would if I was in 3 Kerrville versus all the extra paperwork -- 4 JUDGE POLLARD: And paying taxes on it. 5 COMMISSIONER BELEW: -- and paying taxes 6 on it. If I'm given the choice on that I don't care 7 where I'm working I don't want to mess with the 8 government. I want to just pay for my lunch and go. 9 JUDGE POLLARD: I agree. 10 COMMISSIONER BELEW: So you are just 11 asking for people to get accountants from the federal 12 government one more time -- 13 JUDGE POLLARD: We're unanimous on that. 14 You want to make a motion? 15 COMMISSIONER LETZ: The Sheriff -- 16 COMMISSIONER REEVES: I want to see what 17 the Sheriff wants to say. 18 SHERIFF HIERHOLZER: I understand. And 19 I can see it both ways. The only -- I wish there was 20 -- I know that MS. DOSS said there are some court 21 cases that rule each way on this. You know I 22 definitely understand it in your own city. I don't 23 have a problem. But I'd really like to see more of 24 it before we just jump in an enact it. Because where 25 you are going to have the issues is I might have 105 1 officers that have to go to Texarkana on a one-day 2 trip. Okay? You send two officers up there to go on 3 a one-day trip to bring back an inmate. So what 4 that's going to mean is those two officers have to 5 pay for their own meal but they have to stop and buy 6 one for the inmate. 7 COMMISSIONER BELEW: How is that not 8 covered in the cost of picking up the inmate or -- 9 SHERIFF HIERHOLZER: It's not. It's 10 just part -- 11 COMMISSIONER BELEW: The county doesn't 12 pay for that? 13 MS. DOSS: The county will pay for the 14 inmate's meal. 15 COMMISSIONER BELEW: Yeah. Okay. Well, 16 the county ought to pay for the inmate's meals. 17 Those guys are getting overtime anyway. That's a 16 18 hour drive at least. 19 SHERIFF HIERHOLZER: I'm just saying -- 20 That's -- This is -- That's not an unusual, you know, 21 circumstance. It's normal. And it's just kind of a 22 hard pill to swallow when you go and say okay I'm 23 going to buy that inmate his meal but not your meal 24 if it is on one of them several hundred mile trips. 25 COMMISSIONER BELEW: But the inmate gets 106 1 the kid's meal anyway, doesn't he? Don't you buy the 2 inmate the kid's meal? 3 MS. STEBBINS: The Supreme -- Or the 4 Internal Revenue Service has a ruling on that. And 5 it says "Merely working overtime or at a great 6 distance from the tax payer's residence does not 7 create excludible reimbursements for travel expenses 8 if the taxpayer returns home without spending the 9 night or stopping for substantial sleep or rest." 10 SHERIFF HIERHOLZER: I understand why 11 you are doing this and I don't have a problem. I 12 just -- 13 COMMISSIONER LETZ: But I mean the 14 county does pick up the inmates' -- 15 MS. DOSS: Yes. 16 COMMISSIONER LETZ: -- meals, I mean. 17 SHERIFF HIERHOLZER: Yes, the county 18 does pick up the inmates. We have to. 19 JUDGE POLLARD: That would be for the 20 criminal. And the law abiding officer -- 21 COMMISSIONER REEVES: I think we have no 22 choice but to abide by the IRS regulations. 23 COMMISSIONER BELEW: But I think the 24 employees need to know -- I'm sorry, Bob. The 25 employees need to understand -- 107 1 MS. DOSS: Why. 2 COMMISSIONER BELEW: -- that we are -- 3 This is a good thing for them rather than a bad thing 4 for them protecting them from more government 5 nonsense. 6 JUDGE POLLARD: That is going to be a 7 hard sell, Sheriff. 8 SHERIFF HIERHOLZER: That is going to be 9 a hard sell. But I understand. 10 COMMISSIONER REEVES: Or we can -- Or 11 their $10 lunch and they will get 7.50 back is 12 basically what you are saying. 13 MS. DOSS: Well yes. And then the 14 county would have to pay more for labor to do all the 15 calculating. 16 COMMISSIONER BELEW: Right. 17 MS. STEBBINS: And it's going to come 18 out of their paycheck. 19 COMMISSIONER BELEW: It's too 20 complicated. 21 SHERIFF HIERHOLZER: Like I said, I 22 understand what you are doing. It's just there are 23 some -- And it definitely will affect with my 24 officers in attitude greatly for a while. 25 COMMISSIONER LETZ: Is there any -- The 108 1 County Attorney or the Auditor a way that on a 2 quarterly basis they could be paid just a stipend 3 those that are on the trip and that stipend wouldn't 4 be subject to -- 5 MS. DOSS: It would be set up as an 6 allowance. And that would go through payroll and 7 that's considered income also. They do pay taxes on 8 that also. 9 COMMISSIONER LETZ: But I mean to me if 10 it's that much of -- or it turns out to be a big 11 problem in the Sheriff's Department because that is 12 really a unique situation a little bit that's a much 13 better way to do it than trying to keep track of each 14 meal -- 15 MS. DOSS: Right. 16 COMMISSIONER LETZ: -- than to figure 17 out how many trips you have a day, you have got $10 a 18 day for, and then you just add it into their pay 19 quarterly. They get a paycheck every quarter or 20 something like that. 21 COMMISSIONER REEVES: MS. DOSS, I know 22 we have talked about this on vehicles before and 23 there were some exclusions for law enforcement in 24 those exclusions on whether when the deputies take 25 their vehicles home with them at night because of 109 1 being an emergency vehicle. Have you found any 2 exclusion for law enforcement in that? 3 MS. DOSS: No, sir. And -- and 4 everything that I can find in the Internal Revenue 5 Service it says that it is specifically excluded 6 unless they list something that is -- goes against 7 the exclusion. So I mean they would specifically say 8 -- Like they say for the vehicles that the law 9 enforcement vehicles are excluded. They do not say 10 that in the meal allowance. 11 COMMISSIONER REEVES: That's my 12 question. Because I know we talked on vehicles once 13 before -- 14 MS. DOSS: Yes. 15 COMMISSIONER REEVES: -- and they were 16 specifically excluding also certain vehicles with 17 their Road and Bridge Department if they met certain 18 criteria that they were excluded. But if I 19 understand it you have not found any exclusions for 20 this? 21 MS. DOSS: No, there are none listed in 22 this. 23 MS. STEBBINS: The test really rests on 24 that "substantial sleep or rest necessary." 25 JUDGE POLLARD: Is there a motion? 110 1 COMMISSIONER REEVES: I make a motion to 2 -- 3 JUDGE POLLARD: Discontinue. 4 COMMISSIONER REEVES: -- discontinue 5 paying the employee day meals per day travel outside 6 of Kerr County in accordance with the guidelines set 7 out by the Internal Revenue Service. 8 COMMISSIONER LETZ: Second. 9 JUDGE POLLARD: It's been moved by 10 Commissioner Reeves, seconded by Commissioner Belew 11 to discontinue the paying for day meals for travel -- 12 for employees on day travel outside of Kerr County in 13 accordance with the regulations of the IRS, a bad 14 word to me. 15 COMMISSIONER LETZ: The second was by me 16 and not Commissioner Belew. 17 JUDGE POLLARD: Oh, okay. Seconded by 18 Commissioner Letz. All right. Any further comments 19 or discussion? There being none, those in favor 20 signify by raising your right hand. It's three zero, 21 unanimous. One abstention, myself. 22 All right. Let's go to paying bills and 23 all that. Item 4.1. Let's pay the bills. 24 MS. DOSS: No bills. 25 JUDGE POLLARD: No bills? 111 1 MS. DOSS: We paid those on Thursday. 2 JUDGE POLLARD: All right. Item 4.2 - 3 Budget amendments? 4 MS. DOSS: No budget amendments. 5 JUDGE POLLARD: 4.3 - Late bills? 6 MS. DOSS: No late bills. 7 JUDGE POLLARD: Boy, I'm liking this. 8 4.4 - Approve and accept monthly 9 reports. Mr. Reeves. 10 COMMISSIONER REEVES: Yes, sir. All of 11 the reports are from the month of September 2017 J.P. 12 Precinct Number 1 monthly report, J.P. Precinct 2 13 monthly report, J.P. Precinct 3 monthly report, 14 Constable Precinct 1 monthly report, Constable 15 Precinct 3 monthly report, Constable Precinct 4 16 monthly report. Move to accept the reports as 17 submitted and signed where needed. 18 COMMISSIONER BELEW: Second. 19 JUDGE POLLARD: It's been moved by 20 Commissioner Reeves, seconded by Commissioner Belew 21 to accept the monthly reports as just read into the 22 record by Commissioner Reeves as is and authorize 23 execution by them or approve them as -- as needed. 24 Any further discussion or comment? There being none, 25 those in favor of that motion signify by raising your 112 1 right. It's three zero, unanimous. One abstention, 2 myself. 3 Auditor's reports? 4 MS. DOSS: None, sir. 5 JUDGE POLLARD: Reports from 6 Commissioners and liaison committee assignments or 7 reports from the elected officials or the department 8 heads? 9 MS. LANTZ: We have the mini -- 10 JUDGE POLLARD: Pardon me? 11 MS. LANTZ: We have the mini regional 12 Friday where tax is coming in to do the training for 13 elected officials and department heads. It will be 14 at the ag barn starting at 8:30 to 4:30. Currently 15 we have several counties attending, Kendall County, 16 some commissioners, Bandera. We have EGRA that's 17 going to be there as well as -- I have 41 employees 18 that have signed up. So a good turnout so far. 19 JUDGE POLLARD: Thank you. Anyone else? 20 MS. SOLDAN: I just want to remind y'all 21 that we're having our Health Fair next week Thursday 22 at the ag barn from 1 to 4. Come get your flu shots. 23 JUDGE POLLARD: Thank you. Anyone else? 24 All right. Any reports from boards, commissions, or 25 committees, city, county projects, joint projects, or 113 1 others? Anything? Anybody want to say anything? 2 All right. If not, are there items for our executive 3 session, any of them? 4 COMMISSIONER REEVES: No, sir. 5 JUDGE POLLARD: None. Then if there is 6 no further business for this Commissioners' Court, 7 we're adjourned. Thank you. 8 9 10 11 12 13 (Commissioners' Court Concluded at 11:05 a.m.) 14 15 16 17 18 19 20 21 22 23 24 25 GADDIS COURT REPORTING - (210) 681-5851 114 1 THE STATE OF TEXAS ) 2 COUNTY OF KERR ) 3 I, PATRICIA A. GADDIS, Certified 4 Shorthand Reporter, do hereby certify that the above 5 and foregoing pages contain and comprise a true and 6 correct transcription of all of the proceedings had 7 in the above-entitled Commissioners' Court held on 8 October 10, 2017 in Commissioners' Courtroom in 9 Kerrville, Texas. 10 Dated this the 31st day of 11 October, A.D. 2017. 12 13 /s/ Patricia A. Gaddis Texas CSR Number 2393 14 Expiration Date: 12/31/17 15 GADDIS COURT REPORTING 16 9380 Braun Road, Suite 703 San Antonio, Texas 78254 17 210-415-6628 18 19 20 21 22 23 24 25 GADDIS COURT REPORTING (210) 415-6628