1 1 2 3 KERR COUNTY COMMISSIONERS' COURT 4 Regular Session 5 Monday, November 13, 2017 6 9:00 a.m. 7 Commissioners' Courtroom 8 Kerr County Courthouse 9 Kerrville, Texas 78028 10 11 12 13 14 15 16 17 18 19 20 21 22 23 PRESENT: TOM POLLARD, Kerr County Judge HARLEY BELEW, Commissioner Pct. 1 24 TOM MOSER, Commissioner Pct. 2 JONATHAN LETZ, Commissioner Pct. 3. 25 BOB REEVES, Commissioner Pct. 4 2 1 I-N-D-E-X 2 NO. PAGE 3 *** Commissioners' Comments. 6 4 1.15 Consider, discuss and take appropriate 10 action to approve Change Order Number 005 5 for the Kerr County Jail Expansion as submitted, and authorize County Judge to 6 sign same. 7 1.1 Consider, discuss and take appropriate 13 action to approve the Memorandum of 8 Understanding between the Kerr Central Appraisal District and Kerr County. 9 1.2 Consider, discuss and take appropriate 22 10 action for the Court to set a public hearing for 9:00 a.m. on December 27, 11 2017 for the revision of plat for lot 166 of Spicer Ranch No. 3, Volume 3, 12 Page 85, Pct. 1. 13 1.3 Consider, discuss and take appropriate 29 action for the Court to set a public 14 hearing for 9:45 a.m. on December 27, 2017 for the revision of plat for Lots 15 12, 13, and 14 of Weis Acres, Volume 3, Page 135, Pct. 4. 16 1.4 Conduct a Public Hearing for the revision 30 17 of plat for Tract 62 of Wood Trails Ranch, Volume 4, Page 98, Pct. 4. 18 1.5 Conduct a Public Hearing for the revision 31 19 of plats for Tracts 410 and 411 of Guadalupe Ranch Estates Section 4, 20 Volume 4, Page 120, Pct. 4. 21 1.6 Consider, discuss and take appropriate 31 action to go out for Annual Bids for 22 Road Base, Cold Mix, Aggregate, Emulsion Oil and Corrugated Metal Pipe. 23 24 25 3 1 I-N-D-E-X 2 NO. PAGE 3 1.7 Consider, discuss and take appropriate 32 action to authorize the County Judge to 4 execute a professional services contract with Rock Engineering for a geotechnical 5 pavement investigation of Skyview and Oakview Roads, Pct. 4. 6 1.8 Consider, discuss and take appropriate 38 7 action to designate the Road and Bridge Administrator and County Engineer as 8 executors of temporary water permits for the Road and Bridge Department. 9 1.9 Consider, discuss and take appropriate 42 10 action for the Court to approve a construction contract for the removal 11 and replacement of concrete rip rap on Center Point River Road. 12 1.10 Consider, discuss and take appropriate 44 13 action on approval for the submission of a Hazard Mitigation Grant Application to 14 address County drainage issues at Center Point and River Road. 15 1.11 Consider, discuss and take appropriate 48 16 action to approve the engagement letter for the Audit of the Financial Statements 17 and Single Audit for the period ending September 30, 2017, and authorize the 18 County Judge to sign same. 19 1.12 Consider, discuss and take appropriate 51 action to approve an agreement with 20 Security State Bank to add Positive Pay Service under existing depository contract, 21 and allow County Judge to sign same. 22 1.13 Consider, discuss and take appropriate 52 action concerning a request from the City 23 of Kerrville to abandon an effluent discharge easement and relocate a storm 24 drainage easement across Kerr County property. 25 4 1 I-N-D-E-X 2 NO. PAGE 3 1.14 Consider, discuss and take appropriate 60 action for the Court to order an exemption 4 for the bidding process for the replacement of translucent panels at the Ag Barn 5 because of unforeseen damage to public property caused by the 2016 hail storm, and 6 award a contract to Feller Fabrication LLC in the amount of $11,320.00 to replace 48 7 translucent roof panels at the Ag Barn. 8 1.16 Consider, discuss and take appropriate 67 action to approve office relocation. 9 1.17 Consider, discuss and take appropriate 70 10 action to Ratify and Confirm an increase in Judge Harris's Bond of Office from 11 $10,000.00 to $100,000.00 pursuant to Senate Bill 40. 12 1.18 Consider, discuss and take appropriate 72 13 action on implementation of the Burn Ban. 14 1.19 Consider, discuss and take appropriate 74 action to approve contracts with Hill 15 Country Court Appointed Advocates(CASA), Elm Pass Volunteer Fire Department, and 16 the Dietert Center, and allow the County Judge to sign same. 17 1.20 Consider, discuss and take appropriate 75 18 action to cast vote(s) for Kerr Central Appraisal District Board Member(s) for 19 the 2018-2019 term. 20 1.21 Consider, discuss and take appropriate 79 action regarding Interlocal Agreement 21 between Kerr County and the City of Kerrville regarding the provision of 22 Animal Control Services within the City of Kerrville and access to the Butt-Holdsworth 23 Memorial Library for residents of Kerr County. 24 25 5 1 I-N-D-E-X 2 NO. PAGE 3 4.4 Approve and accept monthly reports. 85 4 5.1. Reports from Commissioners/Liaison 86 Committee Assignments as per attachment. 5 5.2 Reports from Elected Officials/Department 86 6 Heads. 7 5.3 Reports from Boards, Commissions and 86 Committees. 8 a). City/County Joint Projects or 9 Operations Reports. b). Other. 10 1.22 Consider, discuss and take appropriate 87 11 action on posting Manager position for the Maintenance Department. 12 *** Adjournment. 89 13 *** Reporter's Certificate. 90 14 * * * * * * 15 16 17 18 19 20 21 22 23 24 25 6 1 JUDGE POLLARD: All right. It's Monday 2 November the 13th, 2017, and the Kerr County 3 Commissioners' Court is in in session. We'll begin with 4 a prayer from Mr. Belew, and he'll do The Pledge as 5 well. 6 (Prayer and Pledge of Allegiance.) 7 JUDGE POLLARD: Next comes that part of the 8 agenda where the citizens come forward and speak on 9 items that are not on the agenda. Please, I want to 10 underscore that, on the agenda -- that are not on the 11 agenda. If you want to speak something on the agenda 12 you'll have to wait until that agenda item is called. 13 But at this point, you can come forward and speak on 14 some item not on the agenda. If you do want to do so 15 come to the podium identify yourself by name and 16 address, and try to limit yourself to three minutes, 17 please. Is there anyone wishing to speak on an item not 18 on the agenda. 19 All right, there being no one, the next 20 thing is comments from the Commissioners and the County 21 Judge to recognize achievements of persons in their 22 Precinct, and to make comments on matters not listed on 23 the agenda. We'll start with Precinct 1. 24 COMMISSIONER BELEW: We had a good Veterans 25 Day Parade out here. Maggie Baker put a lot of effort 7 1 into it, and Precinct 4 and 3 were in the parade. We 2 missed the Judge, and we missed the Precinct 2. 3 JUDGE POLLARD: I was out of town. 4 COMMISSIONER BELEW: Okay. So, but it was a 5 county event, and we're very proud of folks that came 6 out, and it went well, it was very smooth, and so that 7 was it. 8 JUDGE POLLARD: Thank you. 9 COMMISSIONER MOSER: Yeah. I think there 10 were, in addition, there were three or four other things 11 happening to honor veterans. I think this community 12 recognizes and appreciates all that they do, and that 13 they do and have done, so good. 14 On another thing, there was an event at 15 River Hills Country Club this weekend also, and it was a 16 fund raiser for the Republican party, local Republican 17 party, golf tournament, and they raised a significant 18 amount of money, and all that money stays in Kerrville. 19 It just supports the local office. So that was a lot of 20 people participated throughout the community, so -- 21 that's all. 22 JUDGE POLLARD: I don't have any comments. 23 COMMISSIONER LETZ: Just one. The veterans 24 parade downtown was excellent. Mr. Belew failed to 25 announce that he was the announcer at that parade, did a 8 1 good job as always. 2 COMMISSIONER BELEW: Thank you. 3 COMMISSIONER LETZ: At the VA there was a 4 car show, which was very well attended and parade out 5 there, which was very nice as well, and another 6 dedication, I'll defer Commissioner Number 4 on that 7 one. Those that happened to go out east over the 8 weekend would have seen probably one of the -- outside 9 of the stock show-type event. Probably the busiest 10 weekend I've ever seen at the Hill Country Youth Event 11 Center. It was packed out there. 12 There was a Vintage Market Days, which I've 13 never been to a Vintage Market Days, so I'll have to go 14 because there was a lot of people that seem to think it 15 was pretty interesting. And then there was a goat sale 16 that was very popular. But anyway, it was a real good 17 event out there. 18 And finally, since we won't be meeting until 19 after Thanksgiving the Saturday after Thanksgiving will 20 be Christmas in Comfort. A lot of activity going down 21 there, so invite everybody. 22 COMMISSIONER REEVES: Finish up on the 23 Veterans Day events. The Blue Star Marker dedication 24 was held out there in front of the VA, the Hunt Garden 25 Club used it as a project that really made the area 9 1 around it very pretty, and I compliment them. 2 Congratulations go out to our Lady Tivy Antlers, one 3 step away from State in volleyball. Made it to the 4 regional finals in Corpus. So I believe I read that was 5 the first time since the mid 70's they made it that far, 6 so outstanding job. 7 And on the holiday events we have one 8 Saturday night right here at the courthouse. Downtown 9 lighted parade, and then the Christmas lighting, so a 10 lot of things going on and hope to see everybody up 11 there. 12 JUDGE POLLARD: The Tivy football team -- 13 COMMISSIONER REEVES: Is still in the 14 playoffs. 15 JUDGE POLLARD: -- is going into the 16 playoffs, and having a game this Friday night here in 17 Kerrville with, I believe, it's Austin Crockett -- 18 COMMISSIONER LETZ: Correct. 19 JUDGE POLLARD: -- for the first round of 20 the playoffs, so a lot of the Hill Country teams have 21 made the playoffs here, a long list of them. 22 COMMISSIONER BELEW: One more thing, just 23 for the record, people keeping asking us about running 24 Tivy volleyball on the air, and if I can find somebody 25 that talks fast enough we'll put those on the air, but 10 1 my sportscasters can't keep up with volleyball. Just 2 for the record. 3 JUDGE POLLARD: Well, the fastest talker -- 4 speaker I know of is John Payne. Get him on that. I 5 can't listen as fast as he talks. That's my only 6 critique of his show. I think that's a really good 7 part. John's a really good guy, too, and I think an 8 awful lot of him, but if he'd just slow down a little. 9 All right, let's go to the first item today 10 now, we have a request for a special consideration for 11 one of our county employees, a head of the department, 12 the Sheriff has business elsewhere, so he's asked that 13 we take him out of order so that he can be cut loose to 14 take care of very important business elsewhere. 1.15 on 15 the agenda. Sheriff. 16 COMMISSIONER MOSER: Did you just say the 17 Sheriff was out of order? 18 SHERIFF HIERHOLZER: Most people have been 19 thinking that for a long time, Commissioner, believe me. 20 No. We have a lot of issues going on at the jail this 21 morning, trying to get some things caught up, so I 22 appreciate this. We have new generator training, we've 23 got jail commission coming in Wednesday for a review, 24 we've got City and Fire Marshals and all them coming in 25 today and different days, so it's just a whole lot going 11 1 on the next couple weeks. We have our final Jail 2 Commission inspection, hopefully, on the 5th of 3 December, so we're trying to get a lot of things caught 4 up, little things. 5 But this is today, in that item is to 6 consider, discuss and take appropriate action for Change 7 Order Number 5 for the expansion. This is a change 8 order in the amount of $100,000.00. We do have that -- 9 those funds available, and what this is there's a lot of 10 little things that are coming up here at the end, you 11 know. To give you an example, with the water being shut 12 off in the old jail for so long now, you know, turning 13 it back on a lot of our old valves are clogged with 14 lime, and all those have to be working correctly. 15 There's, you know, old circulating pumps, so we're 16 trying to keep from having to make, with the jail 17 inspection coming up on the 5th, and that's a final 18 inspection. City occupancy, you know, fire marshal, you 19 know, all that has to be done before, so we're trying 20 just to make sure that they've got the funds for these 21 little things that are coming up so they'll be able to 22 get them done immediately. The architect's on top of it 23 and so is everybody else. But we need just little bit 24 of cushion in there to make sure we can get this stuff 25 done. So Change Order Number 5 is for $100,000.00. 12 1 COMMISSIONER MOSER: So it's not detail 2 work; it's just a catchall kind of thing. 3 SHERIFF HIERHOLZER: A lot of it's catch -- 4 there are some things that are detailed oriented that 5 would cover, you know, over 20 thousand of it, but this 6 is a lot of -- it's things that are coming up. 7 COMMISSIONER MOSER: Okay. 8 SHERIFF HIERHOLZER: Okay. 9 JUDGE POLLARD: Is there a motion? 10 COMMISSIONER REEVES: I'll make a motion to 11 approve Change Order Number 5 for the Kerr County Jail 12 expansion in the amount of $100,000.00 to go to the 13 betterment allowance, and the monies will come from the 14 project contingency. 15 SHERIFF HIERHOLZER: And each expenditure 16 out of this hundred thousand, just for a comment, will 17 have to be approved by architect and everybody before 18 it's expended. 19 JUDGE POLLARD: A second? 20 COMMISSIONER MOSER: Second. 21 JUDGE POLLARD: All right, it's been moved 22 by Commissioner Reeves, seconded by Commissioner Moser 23 to approve Change Order Number 5 for the Kerr County 24 jail expansion with the stipulation as to the funds 25 going to certain portions, and from certain accounts as 13 1 stipulated by Commissioner Reeves in his motion. Is 2 there any further discussion or comment? 3 COMMISSIONER LETZ: Just a comment. 4 Commissioner Reeves and I visited with Shane in 5 maintenance about this topic, and it was our feeling 6 that most of this -- anything that was related to the 7 jail being shut down needed to come out of the jail bond 8 budget as opposed to a maintenance budget. So as much 9 as possible being pushed in there, which would you know 10 make sense, is also the way it should be handled by law. 11 SHERIFF HIERHOLZER: And we visited with the 12 architect, and Huser Construction on that same issue, 13 and they agreed. Maintenance knows a lot, and we're 14 allowing them to get the other workers in on the old 15 part, but they also know it has to come out of there's 16 due to a lot of that construction. 17 JUDGE POLLARD: All right. Is there any 18 further comment or discussion? There being none, those 19 in favor of the motion signify by raising your right 20 hands, it's four zero unanimous. Only one abstention, 21 myself. 22 Now we go back to the regular agenda, the 23 timed item 1.1 consider, discuss and take appropriate 24 action to approve the Memorandum of Understanding 25 between Kerr Central Appraisal District and Kerr County. 14 1 Miss Bolin. 2 MS. DIANE BOLIN: Good morning. Just a side 3 note on the Tivy football team, the quarterback, Mr. 4 Val Verde, his parents work for the County, one in the 5 County Clerk and one in my office, so we got really 6 proud parents. So hoping he goes and gets the Heisman. 7 We'll see. 8 COMMISSIONER LETZ: He is one fast 9 quarterback. 10 MS. DIANE BOLIN: He is a good quarterback. 11 COMMISSIONER LETZ: His speed is amazing. 12 MS. DIANE BOLIN: The Memorandum of 13 Understanding, I'm going to give you a little 14 background. Back on October the 11th the servers went 15 down to the appraisal district, put the appraisal 16 district and the tax office offline. Appraisal District 17 went back up on Monday, I believe, we went back up on 18 Thursday, because I had to put in everything that we had 19 done that week, so I needed to make sure that each day 20 balanced. 21 At that time Sharon and I talked about the 22 move, we talked about the server, and she had requested 23 John come and help them with the server when the Dell 24 guys got there, Dell Corporation. John went and helped, 25 got us back up and going, we got everything up and 15 1 running obviously. We also discussed John taking over 2 the maintenance of the servers for the appraisal 3 district and for us. We share servers. We help pay for 4 the servers. The servers will still be housed at the 5 appraisal district, and so I talked to Commissioner 6 Reeves because he is familiar with what the appraisal 7 district needs are, because he kind of grew up there, so 8 I discussed it with him, because I knew of his 9 understanding. And I talked to John, and we went to the 10 Appraisal District Board meeting on November the second, 11 and they agreed to the Memorandum of Understanding so 12 that we would -- so that everybody would be covered with 13 who's doing what and when and how. 14 I got the Memorandum of Understanding after 15 I put my Commissioners' Court order in, so the County 16 Attorney hasn't looked at it. I just gave Sharon a 17 copy, so she's just now getting to look at it. We need 18 it get in place -- we needed it on the agenda today 19 because the move's going to take place the last week of 20 November. 21 So at this point, I just needed the Court to 22 know this is where we are. This Memorandum of 23 Understanding needs to be in place before any move takes 24 place. There's a lot of stuff that's gone on since the 25 meeting that we had, and I guess I'll be meeting with 16 1 you on Friday -- 2 COMMISSIONER MOSER: Uh-huh. 3 MS. DIANE BOLIN: -- when I get back? 4 COMMISSIONER MOSER: So you are not asking 5 for action since the Memorandum of Understanding is not 6 here; you're just noting basically what it is, and -- 7 MS. DIANE BOLIN: Yes. I was supposed to 8 have the Memorandum of Understanding to bring to you. 9 COMMISSIONER MOSER: I got one question, if 10 I may. 11 MS. DIANE BOLIN: Sure. 12 COMMISSIONER MOSER: But the way you 13 describe it it's -- and there's some IT issues, and so 14 Harley and I will sit down with the parties on Friday, I 15 believe it is. But it's for IT to help manage and 16 operate the server there. How about the other entities 17 that are part of KCAD -- I mean the schools, the City, 18 there's a lot of other people have IT Department. 19 MS. DIANE BOLIN: That's true, but we help 20 pay for the servers, and we share the servers with 21 Sharon. We do the collects for all those entities, they 22 do the appraisals for all the entities. 23 COMMISSIONER MOSER: Okay. Well, it's 24 probably delineated in the MOU, I don't want to go into 25 the detail. It was just a top level curiosity. 17 1 MS. CONSTANTINIDES: Basically is what I'm 2 looking for is help from John to make sure updates are 3 done on the servers and that; we're not asking for help 4 on our individual PC's or anything like that. I just 5 want to make sure the server is where it needs to be, so 6 we don't have crashes like we've had. 7 COMMISSIONER MOSER: Okay. 8 MS. CONSTANTINIDES: That's what we're 9 looking for. 10 COMMISSIONER MOSER: There's other entities 11 that contribute KCAD operation that have IT departments 12 also, so is that the right burden to put just on the 13 county? 14 MS. CONSTANTINIDES: Well, we were looking 15 at because it's half your server and half our's. 16 MS. DIANE BOLIN: Right. 17 JUDGE POLLARD: From an historical 18 standpoint how did we draw the short straw and pay for 19 the servers and nobody else contribute to that? 20 COMMISSIONER REEVES: Because we do the 21 collects. 22 JUDGE POLLARD: We do the collection. 23 COMMISSIONER REEVES: For everybody in KISD. 24 MRS. DOSS: And we charge a commission to do 25 the collection. 18 1 JUDGE POLLARD: And we charge a commission. 2 MS. DIANE BOLIN: The appraisal district 3 gets paid for taking care of their appraisals. 4 JUDGE POLLARD: I gotcha ya. 5 COMMISSIONER MOSER: Okay, so we get some 6 type of reimbursement. 7 MRS. DOSS: Yes. 8 MS. CONSTANTINIDES: So rather than each 9 having our own server we decided to save money and have 10 one server. 11 COMMISSIONER BELEW: I have a question for 12 the County Attorney. Can we have this thing ready by 13 Thursday? 14 MRS. STEBBINS: I haven't seen it, so of 15 course once it's submitted to me I can review it and 16 give y'all advice about it, but what I understand she's 17 wanting is for y'all to approve something today, because 18 it needs to be in place by the end of the month, so that 19 they can start their move. 20 COMMISSIONER BELEW: The Thursday starts 21 before the end of the month. 22 MRS. STEBBINS: But we're not going to need 23 it -- 24 JUDGE POLLARD: We're not going to approve 25 something we don't even have the document yet. 19 1 MS. DIANE BOLIN: No. John says that this 2 is not ready, that this is just a draft and it's not 3 ready. So to the point, okay, what needs to be changed, 4 where we need to go with it, so I did not send it to 5 Heather. 6 MRS. STEBBINS: But I didn't draft the 7 document. I don't know who drafted the document, and -- 8 COMMISSIONER BELEW: IT. It's an IT 9 document basically. 10 MRS. STEBBINS: Sure. But if it's a 11 contract I should do that. 12 COMMISSIONER REEVES: But because of trying 13 to post something with 72 hours Thursday is out of the 14 question. I believe we have to meet next Wednesday 15 before Thanksgiving for our weekly bill paying agenda. 16 If we -- Sharon, if we could -- and I won't make the 17 mistake and call you by your maiden name like I did the 18 other day. When you've known somebody as long as we, 19 you mess up. But can we -- if we could get it done by 20 Wednesday the following -- Wednesday, a week day before 21 Thanksgiving, would that be sufficient with your move? 22 MS. CONSTANTINIDES: Yes, that'll work. 23 MS. DIANE BOLIN: And know to get with 24 Heather because I'm leaving town when I'm done here, so 25 I'll give you the copy that I have -- 20 1 MRS. STEBBINS: Of course. 2 JUDGE POLLARD: Getting it ready means that 3 the County Attorney's read it and approved it, too. 4 COMMISSIONER REEVES: That's what I just 5 asked her, Judge. 6 MS. DIANE BOLIN: I just gave her the copy 7 that John sent me. Sharon says there's some things in 8 here that don't pertain to them, so she'll need get with 9 Heather and figure it out. 10 COMMISSIONER MOSER: Well, we have a 11 regular court session on the 27th, do we not? 12 MRS. DOSS: Yes, Sir. 13 COMMISSIONER MOSER: And you need it by the 14 end of the month. 15 COMMISSIONER BELEW: That's plenty of time. 16 COMMISSIONER MOSER: Yeah. Instead of 17 cramming things in our little short meetings for 18 approving bills. 19 COMMISSIONER REEVES: I understand, 20 Commissioner. But the only thing, y'all may be planning 21 to move that last week in -- 22 MS. CONSTANTINIDES: November. It depends 23 on how things are falling into place. 24 COMMISSIONER REEVES: They're dealing with 25 contractors as well as we are. So just so we could have 21 1 it in place. 2 COMMISSIONER MOSER: So today was for 3 information. 4 MS. DIANE BOLIN: For information, yeah, is 5 what it turned into. 6 JUDGE POLLARD: Not initially intended to 7 be, but it turns out to be. 8 COMMISSIONER LETZ: I have a question. The 9 agreement came from IT? 10 MS. DIANE BOLIN: Uh-huh. 11 COMMISSIONER LETZ: I guess -- I mean, it 12 would make sense -- we really don't have a liaison to 13 work with this. 14 COMMISSIONER BELEW: Well, let me tell you 15 what happened. I talked to John about this, because he 16 has to have input in it, so we sat down and talked about 17 what exactly he expects to have to do, who he is going 18 to use, all of those things have to be in any contract. 19 As far as the legal part then Heather can look at it and 20 decide, and then we'll have to decide whether we agree, 21 or if we want something else put in there. But he's the 22 one that knows what's over there, he's the one that's 23 going to do the work, or send somebody over there to do 24 it, so he had to have some input into it. As far as it 25 being -- the rest of it's boilerplate, Jonathan, is what 22 1 it is. 2 COMMISSIONER LETZ: I just want to make 3 sure, you know. I don't want to get in the same 4 situation we were in the library and Animal Control 5 where it comes to us and all of a sudden there's a 6 problem because we weren't aware of what's going on, or 7 the whole Court's not aware of what's going on, so we 8 need to get a draft out prior to our meeting so we can 9 get back to Heather at that time. I'm just saying we 10 need to -- 11 COMMISSIONER BELEW: I agree. 12 MRS. STEBBINS: It might just be helpful to 13 have what IT is agreeing to do and then I'll create a 14 document that's a contract. 15 COMMISSIONER REEVES: Is that sufficient, 16 Sharon? 17 MS. CONSTANTINIDES: Yes. 18 JUDGE POLLARD: All right. Okay, no action 19 on this one then for the present. 20 Item 1.2 consider, discuss and take 21 appropriate action for the Court to set a public hearing 22 for 9 a.m. on December 27, 2017 for the revision of plat 23 for Lot 166 of Spicer Ranch No. 3, which is of record in 24 volume 3, page 85 of the plat records of Kerr County, 25 Texas. Mr. Hastings. 23 1 MR. HASTINGS: Thank you. Proposed 2 subdivision, talking about Spicer Ranch No. 3, lot 166. 3 They want to divide it into 166-A, but B -- it's owned 4 by two different owners right now. It was illegally 5 subdivided a couple years ago, and owner for 166-A is 6 going to move forward with the revision of plat. 166-B 7 that owner's not interested in moving forward with a 8 plat at this time. He doesn't have any improvements on 9 his lot or anything like that. And he's just -- he's -- 10 I'm not real sure what he's waiting for, but he's just 11 not interested. 12 But the owner is Vanderbilt Mortgage, 13 they're proposing 2 acres. Our minimum lot size is 1, 14 this is served by Aqua Texas, and OSSF, they're out of 15 the floodplain, there's no proposed roads. They have 16 the appropriate amount of lot frontage for the lot. It 17 meets all of our standards and specs. Lot 166-A will be 18 2 acres out of an existing Lot 166, as existing is 9.09 19 acres, although it was subdivided. 20 Without going through the platting process 21 the remainder of Lot 166 must be platted before it can 22 be developed. That property owner has been notified of 23 that by the Kerr County Engineering Department by 24 certified mail. They just have chosen at this time not 25 to participate in doing any kind of platting. 24 1 County Engineer is requesting the Court set 2 a public hearing for 9 a.m. on December 27th, 2017 for 3 the revision of plat for Lot 166-A of Spicer Ranch 4 No. 3, volume 3, page 85, Precinct 1. 5 COMMISSIONER REEVES: A couple comments. I 6 kindly have a problem with public hearings in that short 7 week between Christmas and New Year's, in case there is 8 a citizen who would like to speak on this. Historically 9 we moved it to the first week of the first meeting of 10 January, and Miss Grinstead informed us that our basic 11 meeting to pay bills and everything and the agenda has 12 all been scheduled for the 28th of December this year 13 instead of that date. So if we -- I'll leave it to 14 Harley for -- it's in your Precinct, when you'd like to 15 have the public hearing, but I don't think we have -- 16 we're planning to have the meeting on the 28th, is that 17 correct, Miss Grinstead? 18 MRS. GRINSTEAD: That's what you decided 19 last meeting, I think. 20 COMMISSIONER BELEW: Charlie, is there some 21 pressing issue, does this -- I haven't talked to these 22 people. Are they -- they're not in any hurry to do 23 this, are they? 24 MR. HASTINGS: No. January 8th would work 25 fine, at 9 a.m. 25 1 COMMISSIONER BELEW: Okay. Well then I move 2 that we do it on January 8th, unless that was your 3 motion there, Bob? 4 COMMISSIONER REEVES: No. I was just making 5 a question. I was going to leave it up to you. 6 JUDGE POLLARD: Is there a second? 7 COMMISSIONER LETZ: Second. 8 JUDGE POLLARD: Who seconded? 9 COMMISSIONER LETZ: I did. 10 JUDGE POLLARD: You did? All right, it's 11 been moved by Commissioner Belew, seconded by 12 Commissioner Letz pursuant to item 1.2 on the agenda to 13 set a public hearing for 9 a.m. on January the 8th, 2018 14 for the revision of plat for Lot No. 166 of the Spicer 15 Ranch No. 3 of record in Volume 3, page 85 of the Plat 16 Records of Kerr County, Texas. Is there any further 17 comment or question? 18 COMMISSIONER LETZ: I have a question, 19 observation, comment. I think I'm on the right -- with 20 a lot of these, this is the one where there's a 21 foreclosure? 22 MR. HASTINGS: Yes, Sir. 23 COMMISSIONER LETZ: Heather, these don't 24 come up all that often, but they do come up in 25 situations where mortgage companies take out a lien on a 26 1 home on a piece of a lot, foreclosure takes place, that 2 divides the lot, creates an illegal subdivision. And 3 the issue is kind of who's -- how do you process that, 4 because you get into awkward situations where, you know, 5 when it's foreclosed on the ownership kind of changes, 6 it's just a weird situation, and I don't know how we get 7 notice on it if mortgage companies do this. It's not 8 the first time it's happened, but this is an odd 9 situation where this happens. If everybody isn't 10 agreeable as in this situation, we're dividing a lot and 11 the person we're dividing it out of isn't signing it, 12 isn't part of the plat. Mr. Shlusher, I think is his 13 name. 14 MR. HASTINGS: That's correct. 15 COMMISSIONER LETZ: He isn't agreeing to do 16 this, and he's the one who owned it originally, so I'm 17 not trying to hold this one up, I think this is the best 18 way to handle it, but it seems like it's a situation 19 that how do we get mortgage companies not to do it? 20 MRS. STEBBINS: Oh, good question. 21 COMMISSIONER LETZ: Just a moderate question 22 for you. 23 COMMISSIONER BELEW: State Legislature. 24 COMMISSIONER LETZ: Anyway -- 25 JUDGE POLLARD: First of all, it's not as 27 1 odd. This happens quite often as a matter of fact. 2 There are other examples, when you -- when somebody's 3 left a tract of land, an undivisible interest to several 4 beneficiaries, and they partition the land, that is -- 5 I don't know if it's actually in violation of the 6 subdivision regulations or not, but I know that 7 traditionally they just make that distribution, and 8 sometime later on if somebody wants to plat it they can. 9 But I don't really think that's an illegal subdivision. 10 And there may be other circumstances, too, but I -- 11 maybe a revision if you want to address that from a 12 mortgage holder's standpoint, maybe something in the 13 regulations, and subdivision regulations about before 14 they take a mortgage on a tract of land they've got to 15 subdivide it in order to do that. 16 COMMISSIONER LETZ: That would be a lot of 17 expense, too that's unnecessary. We're trying to go the 18 other direction on that. I mean I don't see that it's a 19 good solution to it, it creates a problem, and when 20 they're -- if it's just raw land and it's done, its just 21 a division by a will or however it's done, but once it's 22 in a platted subdivision that triggers the revision, 23 because you're all of a sudden we're changing a recorded 24 subdivision, and that needs to be -- and I'm a firm 25 believer that the subdivision plats on record need to be 28 1 accurate. Just an observation, nothing we can do about 2 it today. 3 COMMISSIONER MOSER: That's the reason we 4 need to change it. 5 JUDGE POLLARD: Well, what about the part of 6 it that remains as an illegal subdivision, what about 7 enforcement of the subdivision against that portion. 8 COMMISSIONER MOSER: This meets the 9 regulation. 10 COMMISSIONER BELEW: The remainder wouldn't 11 be illegal. 12 MR. HASTINGS: The remainder will be if they 13 choose to put plat it, they will meet the regulations as 14 well. 15 JUDGE POLLARD: So then the taking of a 16 mortgage and the foreclosure on it does not create one 17 then, I would think. 18 COMMISSIONER LETZ: Until it's divided. The 19 mortgage doesn't divide it; the foreclosure divides it. 20 COMMISSIONER BELEW: If this had been a guy 21 that needed a septic and well would be taken care of 22 himself, but he had that Aqua Texas water, so it changes 23 the situation. 24 COMMISSIONER LETZ: No, it's just -- it came 25 up occasionally before the Court under a subdivision. 29 1 JUDGE POLLARD: Okay. All right, is there 2 any further comment or whatever on the outstanding 3 motion? If not, those in favor of the motion signify by 4 raising their right hand. It's four zero, unanimous. 5 One abstention, myself. 6 1.3 Consider, discuss and take appropriate 7 action for the Court to set a public hearing for 9:45 8 a.m. on December 27th, 2017 for the revision of a plat 9 for lots 12, 13, and 14 of Weis Acres, Volume 3, page 10 135 of plat records of Kerr County, Texas. This is in 11 Precinct 4. Mr. Hastings. 12 MR. HASTINGS: This revision of plat 13 combines lots 12, 13 and 14 into lot 12-A. Total 14 composition be 4.32 acres. They're on their own private 15 well and OSSF, the well's already existing, and they're 16 in the floodplain, they've got floodway on their 17 property as well, there's no proposed road, but other 18 than that they meet all all of our standards and specs. 19 County Engineer requests the Court to set a 20 public hearing for 9:05 a.m. on January 8th, 2018 for 21 the revision of plat for lot 12-A of Weis Acres, Volume 22 3, page 135, Precinct 4. 23 COMMISSIONER REEVES: So move. 24 COMMISSIONER MOSER: And do the same thing? 25 COMMISSIONER BELEW: You don't want to move 30 1 the date? 2 MR. HASTINGS: I did. 3 COMMISSIONER BELEW: Oh, okay, I didn't hear 4 it. 5 COMMISSIONER LETZ: Second. 6 JUDGE POLLARD: All right, any further 7 comments or discussion? Let's see, it was moved by 8 Commissioner Reeves and seconded by Commissioner Belew, 9 I think it was -- 10 COMMISSIONER LETZ: Letz. 11 JUDGE POLLARD: Letz, I'm sorry. Pursuant 12 to item 1.3 on the agenda, and that is to set a public 13 hearing for 9:45 a.m. on January the 8th, 2018 for the 14 revision of plats for lots 12, 13 and 14 of Weis Acres 15 of record in Volume 3, page 135 of Plat Records of Kerr 16 County, Texas, situated in Precinct No. 4. Is there any 17 further comment or discussion? If not, those in favor 18 of the motion signify by raising their right hands. 19 It's four zero, unanimous. One abstention, myself. 20 Item 1.4, this is to conduct a public 21 hearing for the revision of a plat for Tracts 62 of Wood 22 Trails Ranch, Volume 4, page 98 of the plat records of 23 Kerr County, Texas, situated in Precinct No. 4. Is 24 there anyone wishing -- I declare the public hearing 25 open. Is there anyone wishing to speak on that matter? 31 1 There being no one, I close the public 2 hearing, and we move on to item 1.5 conduct a public 3 hearing for revision of plat for 410 and 411 of 4 Guadalupe Ranch Estates, section 4 of record in volume 5 4, page 120 of the Plat Records of Kerr County, Texas. 6 This is also situated in Precinct No. 4. I declare the 7 public hearing open. Is there anyone wishing to speak 8 on this matter? 9 There being no one, I close the public 10 hearing, and let's move on to item 1.6 on the agenda. 11 Consider, discuss and take appropriate action to go out 12 for annual bids for road base, cold mix, aggregate, 13 emulsion oil, and corrugated metal pipe. 14 MS. HOFFER: Good morning. We are asking 15 the Court to give authorization for us to go out for our 16 annual bids for road base, cold mix, aggregate, emulsion 17 oil, and corrugated metal pipe. As we put out the bids 18 we'll come back to the Court to open the bids on 19 December 11th, 2017 at 9:10 a.m., and also award the 20 bids in Court at that time. 21 COMMISSIONER MOSER: I was talking to -- 22 question, if I may. I was talking to Kelly and Charlie 23 before the meeting on aggregates. There's basalt and 24 other types of aggregates. Will this give you the 25 pricing information for multiple types of aggregates if 32 1 we do not use basalt? 2 MS. HOFFER: It will. That is if the 3 company wants to bid on it. Hopefully -- 4 COMMISSIONER MOSER: Yeah, right, but in 5 your bid request that's -- 6 MS. HOFFER: Yes, Sir. 7 COMMISSIONER MOSER: So I move for approval. 8 COMMISSIONER BELEW: Second. 9 JUDGE POLLARD: Been moved by Commissioner 10 Moser, seconded by Commissioner Belew to approve Road 11 and Bridge Department to go out for bids for road base, 12 cold mix, aggregate and emulsion oil and corrugated 13 metal pipe. Is there any further comment or discussion? 14 If not, those in favor of the motion signify by raising 15 their right hands. It's four zero, unanimous. 16 MS. HOFFER: Thank you. 17 JUDGE POLLARD: Only one abstention, myself. 18 Item 1.7 consider, discuss and take 19 appropriate action to authorize the County Judge to 20 execute a professional services contract with Rock 21 Engineering for a geotechnical pavement investigation of 22 Skyview and Oakview Roads, situated in Precinct 4. Mr. 23 Hastings. 24 MR. HASTINGS: Thank you. Skyview Road in 25 the Greenwood Forest area of Precinct 4 has reports of 33 1 large trucks making deliveries in the area. There are 2 two entrances off of State Highway 27 into Greenwood 3 Forest, Skyview and Oakview. We believe constant truck 4 traffic in the Greenwood Forest area may have 5 detrimental effect on the structural stability of the 6 roads. It is recommended that a geotechnical pavement 7 investigation be made on Skyview and Oakview Roads to 8 determine the load capacity of the streets in that 9 neighborhood. 10 The County Engineer recommends that the 11 Court discuss, consider, discuss and take appropriate 12 action to authorize the County Judge to execute a 13 professional services contract with Rock Engineering for 14 a geotechnical pavement investigation of Skyview and 15 Oakview Roads, Precinct 4. 16 I do have money in my budget for this. It's 17 a budgeted item in the Engineering Department under 18 engineering services, and it's 15 hundred dollars. 19 COMMISSIONER MOSER: Charlie, question, is 20 this going to be a continuing use of heavy trucks in 21 that area, or is it just temporary or short term or -- 22 MR. HASTINGS: My understanding is that it 23 was going to be continuing. 24 COMMISSIONER MOSER: Okay. So long term. 25 MR. HASTINGS: Yes, Sir. 34 1 COMMISSIONER MOSER: Okay. Gotcha. And 2 that be the case if it's degrading the road, would you 3 put a load limit on it, or what would be the plan of 4 action? 5 MR. HASTINGS: Yes, Sir. Depending on what 6 comes out of this report. The front half of that 7 subdivision was built to a higher standard than the back 8 half, and so we'll get enough core to get a good 9 understanding of everything out there. 10 COMMISSIONER MOSER: So the plan of action 11 would be to put a load limit on it, or to do the road 12 base? 13 MR. HASTINGS: If it's warranted. 14 COMMISSIONER MOSER: So you don't know what 15 the plan of action would be. 16 MR. HASTINGS: This would be the first step. 17 We don't have any -- it's never been tested anyway, so 18 it would be good to know. 19 COMMISSIONER MOSER: Okay. 20 COMMISSIONER LETZ: Is there -- if we put a 21 load limit on it, what do the trucks do? I mean I don't 22 want to spend money on testing if there's not a reason, 23 so -- 24 MR. HASTINGS: It would depend on if we 25 adopted a court order and exactly what the wording was 35 1 in the court order would we be restricting all trucks, 2 or if trucks that are making deliveries, say someone's 3 having a house built, concrete truck needs to get back 4 there, trash truck needs to get back there. There's 5 still services that need to go on, and those vehicles 6 would need to be exempted from the load limit if they're 7 over whatever the limit is. 8 COMMISSIONER MOSER: Well, if you exempt 9 them you defeated the purpose of knowing whether they're 10 deteriorating the roads. That was my question. I'm 11 with Jonathan. What's the game plan once you find -- 12 number one you limit the load and are you going to 13 restrict the size of the truck then? I would assume 14 that -- 15 MR. HASTINGS: At this point we just want to 16 see what can the roads handle, and go from there. 17 COMMISSIONER MOSER: I understand. Get the 18 answer. 19 MR. HASTINGS: Now, that we get the answer 20 where do we go -- 21 COMMISSIONER MOSER: Okay, now that we -- 22 THE REPORTER: Excuse me. One at a time, 23 please. 24 COMMISSIONER MOSER: It's destroying the 25 road, so now you need to limit the truck capacity that 36 1 goes in there -- 2 MR. HASTINGS: Yes, Sir. 3 COMMISSIONER MOSER: -- while you rebuild 4 the road, I guess is what that amounts to? 5 MR. HASTINGS: Yes, Sir. 6 COMMISSIONER MOSER: So if you -- and this 7 is just for construction of homes, is that what the 8 heavy loads are for? 9 COMMISSIONER REEVES: There's a variety of 10 trucks that are using it also as a pass through -- 11 COMMISSIONER MOSER: I see, pass through. 12 COMMISSIONER BELEW: There you go. 13 COMMISSIONER REEVES: -- coming down. So I 14 just don't want to see the roads in the precinct torn up 15 if it's needless, to have it doing that. Why they're 16 using these roads as a pass through, one of them, 17 especially Oakview is the pass through around to another 18 one. Oakview's a very light residential with not as 19 much traffic as Skyview is, but they're cutting through. 20 I'm not trying to prohibit -- I asked Charlie to look 21 into this; I'm not trying to prohibit any traffic, but I 22 don't want us suddenly having major chuckholes, 23 potholes, everything, because our roads aren't designed 24 to handle it. 25 COMMISSIONER MOSER: So if it's not capable 37 1 then it would be a limit on -- 2 COMMISSIONER REEVES: We'd have to look. 3 Maybe there's a limit, maybe there's other alternatives 4 to it, but I'd like to look in, and therefore I make a 5 motion to authorize the County Judge to sign the 6 contract. 7 COMMISSIONER MOSER: I second that. 8 COMMISSIONER REEVES: And then we'll deal 9 with it down the road after we find out the results. 10 COMMISSIONER MOSER: I second. 11 JUDGE POLLARD: Well, if you want to put off 12 signing the contract, this is a no action deal, isn't 13 it? 14 COMMISSIONER REEVES: No. I just made a 15 motion to approve and authorize you to sign the 16 contract. 17 COMMISSIONER MOSER: And I second that 18 motion. 19 JUDGE POLLARD: All right. Then Mr. Reeves 20 moved, and seconded by Mr. Moser pursuant to item 1.7 of 21 the agenda, and that is to execute a professional 22 services contract with Rock Engineering for a 23 geotechnical pavement investigation of both roads, 24 Skyview and Oakview Roads situated in Precinct 4. Any 25 further comment or discussion? There being none, those 38 1 in favor signify by raising their right hands. It's 2 four zero, unanimous. Only one abstention, myself. 3 All right, item 1.8 consider, discuss and 4 take appropriate action to designate the Road and Bridge 5 Administrator and County Engineer as executors of 6 temporary water permits for the Road and Bridge 7 Department. Of course this would apply to all four 8 precincts. Mr. Hastings. 9 MR. HASTINGS: Thank you. The Kerr County 10 Road and Bridge Department uses surface water from 11 various permitted locations for construction purposes 12 through the Texas Commissioner -- Commission on 13 Environmental Quality, Southwest Texas Water Master's 14 Program. Applications for new permits are due in 15 October of each year, and the Water Master is 16 requiring -- this is new, a court order that designates 17 an executor, or executor's, for the permit application. 18 Each permit is good for one year at a maximum diversion 19 right of 150 gallons per minute, for a total volume of 20 10 acre-feet, that's a little over 3.2 million gallons 21 of water, subject to restrictions by the Water Master in 22 times of drought or low flow. They may say you can't 23 use the permit. That's happened in the past. We have 24 other alternatives, but our preference is to be able to 25 use these four locations. Permit locations are Byas 39 1 Springs Road and Johnson Creek, Indian Creek Road at the 2 Guadalupe River, Legion Crossing Road at the Guadalupe 3 River, and Ehlers Road at the Guadalupe River. Those 4 are the four permit applications. And we've received 5 those permits in the past, but this year they called 6 just a week ago and they said hey, we want -- we want 7 more information, we've got a new Water Master, they're 8 requiring a little more information, and they would like 9 to have on file a court order that designates myself and 10 Kelly Hoffer that we can sign the permit application. 11 COMMISSIONER MOSER: Charlie, is it 10 12 acre-feet per year? 13 MR. HASTINGS: Yes, Sir. I move for 14 approval of designating the Road and Bridge 15 Administrator and the County Engineer as executors for 16 the temporary water permits for Road and Bridge 17 Department, and in compliance with TCEQ's requirements. 18 COMMISSIONER LETZ: Second. 19 JUDGE POLLARD: Been moved by Commissioner 20 Moser, seconded by Commissioner Letz to approve the 21 designation of Road and Bridge Administrator and the 22 County Engineer as executors of the temporary water 23 permit that are required to be issued by the Road and 24 Bridge Department pursuant to the requirements of law, 25 State law. Are there any further questions or comments? 40 1 COMMISSIONER LETZ: Question. 2 COMMISSIONER BELEW: I have one. 3 COMMISSIONER LETZ: Go ahead. 4 COMMISSIONER BELEW: Which Water Master are 5 you referring to when you're talking about the Water 6 Master? 7 COMMISSIONER MOSER: The Water Master. 8 MR. HASTINGS: Steve Ramos. 9 COMMISSIONER BELEW: The head for -- 10 MR. HASTINGS: He's with Southwest Texas 11 Water Master, he's in charge of the Guadalupe River. 12 COMMISSIONER BELEW: Okay, well there's one 13 for the city and different ones, so -- 14 COMMISSIONER MOSER: I thought there was 15 a -- I thought there was a Water Master for -- 16 MR. HASTINGS: They have a deputy Water 17 Master that was John Paul Jones, and he retired a couple 18 years ago. They have a new deputy, but -- 19 COMMISSIONER BELEW: Well, you turned loose. 20 I wanted to have that in the record what you're talking 21 about. 22 MR. HASTINGS: Yes. Thee Southwest Texas 23 Water Master. 24 COMMISSIONER MOSER: For the record, this 25 area though, there's just one Water Master, right? Is 41 1 that a yes or no? 2 MR. HASTINGS: That has some deputies, I 3 think that's maybe what you were referring to. 4 JUDGE POLLARD: Charlie, I have a question, 5 you got two people being named, is that going to require 6 both of you to sign everything? 7 MR. HASTINGS: My intent is that one or the 8 other could sign. 9 JUDGE POLLARD: The way it's worded with the 10 and in there means both of you. 11 MR. HASTINGS: Can we say and/or? 12 JUDGE POLLARD: We can. Is that what you 13 wish to motion? 14 MR. HASTINGS: That is the purpose. We 15 would like for either one. That way whoever's in the 16 office the day that it's being turned in they can sign 17 it. 18 COMMISSIONER MOSER: I'll amend the motion. 19 COMMISSIONER LETZ: And my other -- 20 JUDGE POLLARD: Is there a second? 21 COMMISSIONER LETZ: Yeah, that's fine. My 22 questions is did the Water Master just want the position 23 of the court order, or your names and the position? 24 MR. HASTINGS: The position. 25 JUDGE POLLARD: Any further comments or 42 1 questions? As I understand the motion made by Mr. 2 Moser, and seconded by Commissioner Letz, is to 3 authorize the appointment of the Road and Bridge 4 Administrator and/or the County Engineer as executors of 5 the temporary water permits required to be issued by the 6 Road and Bridge Department that are issued pursuant to 7 the State laws. Is that a correct statement of the 8 motion? 9 COMMISSIONER LETZ: Yes, Sir. 10 COMMISSIONER MOSER: Yes. 11 JUDGE POLLARD: All right, those in favor of 12 the motion signify by raising their right hands. Four 13 zero, unanimous. One abstention, myself. 14 Item 1.9 consider, discuss and take 15 appropriate action for the Court to approve a 16 construction contract for the removal and replacement of 17 concrete rip rap on Center Point River Road, situated in 18 Precinct 2. Mr. Hastings. 19 MR. HASTINGS: Concrete rip rap protecting 20 Center Point River Road adjacent to the Guadalupe River, 21 this is approximately one mile downstream from 22 Sutherland Road has collapsed and is in need of removal 23 and replacement. The cause of the concrete collapsing 24 is due to storm water undermining the edges of the 25 concrete rip rap. A new design will be used whereby all 43 1 edges of the rip rap will have concrete footers 2 extending two to three feet below the embankment's 3 subgrade. This is a design that we have used 4 successfully in other storm drainage applications that 5 have steep terrain and high water velocity. Road and 6 Bridge will supply the road base and concrete, that's 7 approximately $10,800.00 worth of material. Rojas 8 Concrete Company will provide the equipment, labor, 9 forms, and steel reinforcement to remove and replace the 10 concrete rip rap in the amount of $21,275.00. The total 11 cost of the project is $32,075.00. This is a Court 12 budgeted-approved project listed as an expenditure in 13 fund 22, Flood Control, line item 22-670-500 for 14 $32,075.00. 15 County Engineer requests the Court approve 16 the County with Rojas Concrete for the removal and 17 replacement of concrete rip rap adjacent to Center Point 18 River Road in the amount of $21,275.00 to be paid out of 19 fund 22, Flood Control line item 22-670-500. This is 20 Precinct 2. 21 COMMISSIONER MOSER: And this would be to 22 authorize the County Judge to sign same? 23 MR. HASTINGS: Yes, Sir. 24 COMMISSIONER MOSER: And Heather, the 25 contract's okay with you? 44 1 MRS. STEBBINS: Yes, Sir. 2 COMMISSIONER MOSER: Instead of repeating 3 all that, I move for approval. 4 COMMISSIONER BELEW: Second. 5 COMMISSIONER MOSER: A very necessary thing 6 to do. 7 JUDGE POLLARD: Is there a second? 8 COMMISSIONER BELEW: I did. 9 JUDGE POLLARD: All right, been moved by 10 Commissioner Moser, seconded by Commissioner Belew 11 pursuant to item 1.9 on the agenda, which is to approve 12 a construction contract, doesn't say this, but it's with 13 Rojas Concrete, for the expenditure of about $32,075.00, 14 a budgeted item, for the removal and replacement of the 15 concrete rip rap on Center Point River Road. Any 16 further discussion or comment? There being none, those 17 in favor of the motion signify by raising their right 18 hands. It's four zero, unanimous. Only one abstention, 19 myself. 20 Item 1.10 consider, discuss and take 21 appropriate action on approval for the submission of an 22 hazard mitigation grant application to address the 23 county drainage issues at Center Point and River Road. 24 Mr. Moser. 25 COMMISSIONER MOSER: Okay, I'll let Charlie 45 1 give the background on this, if you will. 2 MR. HASTINGS: This is the project we were 3 talking about over the summer. Highway 27 floods in the 4 Center Point area due to water not being able to get to 5 the river quick enough, and TxDOT is coming through and 6 widening Highway 27 and they're upgrading their storm 7 drainage to allow it to go under the road, so that that 8 is no longer a bottle neck. We still have got to take 9 it from the road to the river, and that's going to 10 involve going across private property, obtaining 11 easements from those folks, hiring an engineer to do a 12 study. We've got some of the pieces of that study from 13 what TxDOT has done, but we would still need to go 14 through the process of advertising, doing a request for 15 qualifications, following the State process for both 16 grant administration as well as engineering. And I 17 believe that this item is just adopting a Resolution 18 that we would move forward? 19 COMMISSIONER MOSER: Correct. Correct. Be 20 just a little bit more background would be the exposure 21 we would have cost-wise would be three thousand dollars 22 for -- if we apply for the grant, in which the 23 Resolution would allow and use the engineering that 24 TxDOT has done for the engineering study for this, and 25 it's not a commitment by the County. It's like a 46 1 million and a half dollar grant that we would be 2 pursuing total on this. But what we just went through 3 on the previous agenda item, the water is rushing from 4 Highway 27 down to the river, and that's what caused the 5 rip rap to be degraded to the point that it had to be 6 reworked, so it's just indicator of the amount of water 7 flowing in that direction, and it's going to flow with 8 higher velocity and more aggressively when TxDOT does 9 the Highway 27 flood improvement, so -- 10 MR. HASTINGS: And one point of 11 clarification on the 1.5 million dollar grant. There is 12 a grant match should we receive that, we would need to 13 have matched $375,000.00 out of the 1.5. 14 COMMISSIONER MOSER: And none of that is in 15 this current fiscal year, okay, it would be in the 16 following fiscal year, but this is to just let us move 17 forward and have a resolution, so we can pursue the 18 grant, and it would be exposed for three thousand, I 19 think, for GrantWorks or somebody to provide the 20 administrative part of submitting that grant. 21 COMMISSIONER BELEW: So I have a question. 22 With the TxDOT engineering, how long is that good for? 23 In other words, is it good until somebody else does some 24 other dirt work there, or is it -- can we depend on 25 this -- these things staying the same? 47 1 MR. HASTINGS: In general they're in 2 perpetuity. It just -- if we were to adopt some kind of 3 engineering standards that were more strict than what 4 they used then it would need to be updated, but the 5 standards that they use to come up with this, and it's 6 good. It's good, and good engineering. 7 COMMISSIONER BELEW: No matter what gets 8 built out there. 9 COMMISSIONER MOSER: Basically what this is, 10 Harley, it's a drainage now that's in doesn't have the 11 capacity -- 12 COMMISSIONER BELEW: I know. 13 COMMISSIONER MOSER: -- to carry the water. 14 There's a lot of trees and stuff like that in it. So I 15 don't think it's a timed domain issue. I think it's -- 16 COMMISSIONER BELEW: But in the Hill Country 17 if your neighbor turns one spade of dirt you get more 18 water downhill, so I'm just asking. 19 COMMISSIONER MOSER: And get his dirt, too. 20 COMMISSIONER BELEW: And get his dirt, too. 21 COMMISSIONER MOSER: Right. I think Charlie 22 answered it correctly. 23 COMMISSIONER LETZ: My question, I don't 24 have any problem with the concept, we talked about it, 25 but I don't have a Resolution in the backup. 48 1 COMMISSIONER MOSER: I thought that we had 2 the Resolution in there. If the Resolution's not there 3 then we can't pass it. I've seen it, I thought it was 4 in there. 5 COMMISSIONER REEVES: I don't have one in my 6 backup either. 7 COMMISSIONER MOSER: So let's postpone this 8 until the next meeting until we get the Resolution, and 9 I know we've got it and looked at it, but okay, fair 10 enough. 11 JUDGE POLLARD: All right, no action on item 12 1.10 for now. Will be considered later. 13 Item 1.11 consider, discuss and take 14 appropriate action to approve the engagement letter for 15 the audit of the financial statements and single audit 16 for the period ending September 30, 2017, and authorize 17 the County Judge to sign same. Brenda Doss. 18 MRS. DOSS: Yes. This is the engagement 19 letter for our annual audit of our financial statements. 20 It is increasing 45 hundred dollars this year due to the 21 complexity and the number of hours it will take to 22 complete testing on the Texas Water Development Board 23 grant fund. The engagement letter is required -- or 24 been issued as required by U.S. generally accepted 25 accounting principles, U.S. generally accepted auditing 49 1 standards and governmental accounting standards for it. 2 And all the requirements elements are in the engagement 3 letter. 4 COMMISSIONER REEVES: And did you say this 5 is within the budgeted amount? 6 MRS. DOSS: Yes, we have enough budgeted. 7 It's over, of course, what we paid last year but we do 8 have enough budgeted. 9 COMMISSIONER REEVES: It's what? 10 MRS. DOSS: It's 45 hundred dollars more 11 than last year, but we do have enough budgeted this 12 year. 13 COMMISSIONER LETZ: Move for approval -- 14 COMMISSIONER REEVES: Second. 15 COMMISIONER LEZ: -- of the agenda item. 16 JUDGE POLLARD: Moved by Commissioner Letz, 17 seconded by Commissioner Reeves to approve the 18 engagement letter for the audit of the financial 19 statements and single audit for the period ending 20 September 30, 2017, and authority for the County Judge 21 to sign same. Any further comments or discussion? 22 COMMISSIONER MOSER: Question. Is that 23 about the same price as for previous years? 24 MRS. DOSS: No. Well, it's close, but it 25 increased 45 hundred dollars this year from the prior 50 1 year. 2 COMMISSIONER MOSER: Increased that. And 3 what percentage is that, I'm sorry. 4 MRS. DOSS: That's about ten percent. 5 COMMISSIONER LETZ: What's -- so we have it 6 in the motion. What's the total amount is 46,500 and -- 7 MRS. DOSS: And then 28 hundred in travel. 8 COMMISSIONER LETZ: -- 28 hundred in travel 9 expenses. Okay, just have those numbers in the 10 budget -- I mean the order. 11 JUDGE POLLARD: So it's forty-six five and 12 what? 13 MRS. DOSS: 28 hundred for travel. For a 14 total of 49,300. 15 JUDGE POLLARD: 49,600? 16 MRS. DOSS: Three hundred. 17 JUDGE POLLARD: Three hundred. All right, 18 any further comments or questions? If not, then the 19 motion has been made now to approve item 1.11 with the 20 figure of a total expenditure of $49,300.00 included in 21 it. Is there any further question about that, is that a 22 fair statement of the motion? 23 COMMISSIONER LETZ: Yes. 24 JUDGE POLLARD: All right, those in favor of 25 the motion signify by raising their right hands. It's 51 1 four zero, unanimous. One abstention, myself. 2 Item 1.12 consider, discuss and take 3 appropriate action to approve an agreement with Security 4 State Bank to add positive pay service under existing 5 depository contract, and allow the County Judge to sign 6 same. 7 MRS. SOLDAN: Good morning. This is an 8 additional feature that the bank provides for check 9 reconciliation. It deters from fraud, and it helps us 10 to reconcile checks clearing on a more consistent basis 11 rather than just once a month. We would send the bank a 12 list of checks as we pay bills, a list of checks and who 13 they're made payable and the dollar amount, so if any 14 checks come in that don't match that list they would 15 automatically be sent to us for approval or non 16 approval. It's just an extra layer of security. 17 COMMISSIONER LETZ: No cost? 18 MRS. SOLDAN: No cost. 19 COMMISSIONER LETZ: Move for approval. 20 COMMISSIONER BELEW: Second. 21 JUDGE POLLARD: Been moved by Commissioner 22 Letz, seconded by Commissioner Belew to approve item 23 1.12 of the agenda, and that is to approve a change in 24 the existing agreement with Security State Bank to add 25 positive pay service under existing depository contract, 52 1 and allow the County Judge to sign same. Any further 2 comment or discussion? If not, those in favor of the 3 motion signify by raising their right hands. It's four 4 zero, unanimous. One abstention, myself. 5 JUDGE POLLARD: All right, the next item is 6 1.13 consider, discuss and take appropriate action 7 concerning a request form -- I guess that's form -- 8 COMMISSIONER BELEW: From. Should be from. 9 JUDGE POLLARD: From the City of Kerrville 10 to abandon an effluent discharge easement and relocate 11 an storm drainage easement across Kerr County. Precinct 12 2, Mr. Hastings. 13 MR. HASTINGS: Thank you. At the October 14 23rd, 2017 Commissioners' Court meeting, the City of 15 Kerrville requested Kerr County to abandon two existing 16 drainage easements in exchange for one new storm 17 drainage easement located on Kerr County property 18 otherwise known as Lot 1, Block 2, 14.3545 acres out of 19 the Recor Subdivision. The existing easements were 20 conveyed to the City of Kerrville by J.G. Childs and 21 wife, Jewel Childs in 1975 as recorded in Volume 180, 22 Page 402 of have the Kerr County deed records. The 23 Childs' property was then subdivided in 1994 as recorded 24 in Volume 6, Page 212 of the Kerr County Plat Records. 25 The Recor Subdivision plat references the 53 1 aforementioned Volume 180, Page 402 drainage easements. 2 During the October 23rd, 2017 Commissioners' Court 3 meeting there was concern expressed that if the 4 easements were abandoned they would still be referenced 5 on the Recor Subdivision plat; however, the Court 6 motioned for the City of Kerrville to proceed with the 7 survey of the proposed new drainage easement, which is 8 attached, it's in your packet. 9 The easement language has been prepared by 10 both the Kerrville City Attorney, and Kerr County 11 Attorney, and is ready for the Court's consideration. 12 The County Attorney has stated that the Court can 13 abandon the easements created by Volume 180, Page 402 14 by Court order, or the Court can abandon the easement by 15 court order subject to the Recor plat being revised or 16 amended to note these easements were abandoned by the 17 appropriate court order number. 18 We've got a couple of different options of 19 how to go about this. The County Engineer recommends 20 that the Court consider, discuss and take appropriate 21 action concerning a request from the City of Kerrville 22 to abandon an effluent discharge easement, and relocate 23 a storm drainage easement across Kerr County property. 24 This is Precinct 2. 25 COMMISSIONER MOSER: Do you -- Charlie, do 54 1 you have that thing that the City presented showing the 2 old easements and the new easements for the other 3 members of the Court? Is that what's in the backup, 4 Charlie? 5 MR. HASTINGS: You know, that came in this 6 morning, I had trouble printing that, I was not able to 7 print it before I came over here. 8 COMMISSIONER MOSER: I don't know if Kyle or 9 E.A. has that. I think that would help to show exactly 10 what it is. 11 MR. HASTINGS: Yes, this is it. This is it 12 right here. If you want to pass that through. 13 COMMISSIONER MOSER: I think with that it 14 helps explain; otherwise, there's a lot of legalese in 15 there. 16 And oh my God. 17 MR. H.A. (BUSTER) BALDWIN: He finally 18 recognized me. 19 MRS. STEBBINS: Charlie, could I ask a 20 question? The City will abandon the easements because 21 they're there's to abandon, the Court's action is simply 22 to accept that abandonment and the court order so that 23 it can be recorded with the plat, is that what -- 24 MR. HASTINGS: If that's the correct 25 process, but no, that's not what I just read, but if 55 1 you're clarifying that for me then -- 2 MRS. STEBBINS: It's their's to abandon, and 3 so -- 4 MR. HASTINGS -- I appreciate it. 5 MRS. STEBBINS: If the Court has an order or 6 approves an order today that can be recorded with the 7 documents that those have been abandoned. 8 COMMISSIONER MOSER: With that background, 9 and with the visualization here of where the new 10 easement will be, and the abandonment of others, could I 11 ask the County Attorney to state how that should be in 12 the record of what we should pass the motion as? 13 MRS. STEBBINS: I think that Charlie and I 14 actually talked about language that would be helpful in 15 the record. And I made some note of it here. I think 16 it's simple, that the City has abandoned the two 17 easements, and attached the -- 18 COMMISSIONER MOSER: So we accept the 19 abandonment by the City of the two easements, and then 20 the next step would be to establish a new easement, 21 okay, in accordance with a -- what? 22 JUDGE POLLARD: One motion to accept the 23 abandonment of the easements and the other two -- 24 COMMISSIONER MOSER: Okay, I'll make a 25 motion then that we accept the abandonment of existing 56 1 easements for drainage as delineated by the County 2 Engineer, accept that abandonment from the City -- 3 abandonment by the City. That's my motion. 4 COMMISSIONER LETZ: Second. 5 JUDGE POLLARD: Been moved by Commissioner 6 Moser, seconded by Commissioner Letz. All of this is 7 pursuant to item 1.13 on the agenda, and that is to -- 8 which is to accept an abandonment of an effluent 9 discharge easement or easements. The motion is limited 10 to just acceptance of those effluent discharge easements 11 as proposed from the City and approved by the City and 12 the County Attorney, on property up near the VA 13 Hospital, all situated in Precinct 2. Is there any 14 further discussion? 15 COMMISSIONER LETZ: Just need to make sure 16 that part of the Court Order clearly defines the legal 17 description of these two easements. 18 COMMISSIONER MOSER: Right. 19 COMMISSIONER LETZ: And be included that 20 and -- 21 COMMISSIONER MOSER: Charlie just read that 22 into the record so I think that's -- 23 COMMISSIONER LETZ: He read it into the 24 record. I mean if you look at a picture of it, but we 25 need to have the legal description in it. 57 1 COMMISSIONER MOSER: Charlie read all of it. 2 MRS. STEBBINS: In Charlie's backup it makes 3 reference to them. 4 COMMISSIONER LETZ: The deeds are in here, 5 but I'm just -- I mean trying to take ten minutes to 6 read all that. 7 MR. HASTINGS: I think it would be helpful 8 if the Court -- I think what we're trying to say that if 9 the court order specifically said which easement that 10 we're abandoning, because there's two of them, and 11 they're out of Volume 180, page 402 as drainage easement 12 number 1 and drainage easement number 2. Number 1 is 13 for storm drainage only, Number 2 is for effluent only, 14 and so if we're going to abandon both of them, I think 15 that the motion or the Court Order needs to state that 16 we're abandoning drainage easement number 1 and drainage 17 easement Number 2 as recorded in volume 180, page 402. 18 Would something like that work? 19 COMMISSIONER LETZ: That does work. 20 COMMISSIONER MOSER: Perfect. 21 JUDGE POLLARD: So you made your motion to 22 that effect? 23 COMMISSIONER MOSER: Yes. 24 JUDGE POLLARD: Does the second to t hat 25 agree? 58 1 COMMISSIONER LETZ: Yes. 2 JUDGE POLLARD: All right, any further 3 comment or discussion? There being none, those in favor 4 of the motion signify by raising your right hands. It's 5 four zero, unanimous. One abstention, myself. 6 All right. You want to address the granting 7 of the next easement? 8 COMMISSIONER MOSER: Yes. That's to 9 relocate a storm drainage easement across Kerr County 10 property, and Charlie, if you'll describe that, please. 11 MR. HASTINGS: Okay. 12 JUDGE POLLARD: To establish a new easement 13 across Kerr County. 14 MR. HASTINGS: In your packet is a proposed 15 0.101 acre, 45 foot wide drainage easement, out of Lot 16 1, Block 2 of the final plat of the Recor Subdivision. 17 That's the description of the easement. It would be 18 used for as a drainage easement. The meets and bounds 19 are in there. 20 COMMISSIONER REEVES: Charlie, and maybe the 21 gentleman from the City could help answer this question. 22 That drainage easement will come across our property, 23 correct? And where does the water go as it comes from 24 our property? 25 MR. HASTINGS: In -- 59 1 COMMISSIONER REEVES: To the creek or into 2 the VA property, because it's hard to tell on this 3 survey? 4 MR. HOPPE: It's going into the County 5 property directly to the creek. That's why it was 6 placed in the position that it is. 7 COMMISSIONER MOSER: I make a motion that we 8 establish the storm drainage easement across Kerr County 9 property as delineated by the County Engineer. 10 COMMISSIONER LETZ: And I'll second. And 11 we'd like to have that legal description attached to 12 that court order. 13 COMMISSIONER MOSER: Sure. 14 COMMISSIONER REEVES: And the legal 15 description you're referring to is this easement 16 exhibit, that's what we're talking about? 17 MR. HASTINGS: Yes, Sir. I think if the 18 court order was specific in calling it a 0.101 acre 19 drainage easement that will make it very easy to follow. 20 JUDGE POLLARD: 0.01 what? 21 MR. HASTINGS: 0.101. 22 COMMISSIONER LETZ: Right. But that needs 23 to be attached as well because -- 24 MR. HASTINGS: And it's gotta attached, yes, 25 Sir. 60 1 JUDGE POLLARD: All right, been moved by 2 Commissioner -- 3 COMMISSIONER MOSER: Me. 4 JUDGE POLLARD: -- Moser, seconded by 5 Commissioner Letz pursuant to item 1.13 of the agenda, 6 and that's to establish a new storm drainage easement 7 across Kerr County property as described and depicted on 8 an exhibit that's in the agenda package that's a plat -- 9 COMMISSIONER REEVES: Which I have given to 10 the Clerk. 11 JUDGE POLLARD: -- and that will be an annex 12 to the motion. 13 COMMISSIONER MOSER: Right. 14 JUDGE POLLARD: All right, is there any 15 further discussion or comment? If not, those in favor 16 of the motion signify by raising their right hands. 17 It's four zero, unanimous. One abstention, myself. 18 Thank you, Charlie. 19 MR. HASTINGS: Thank you. 20 JUDGE POLLARD: All right, item 1.14 21 consider, discuss and take appropriate action for the 22 Court to order an exemption from the bidding process for 23 the replacement of translucent panels at the AG barn 24 because of unforeseen damage to public property caused 25 by the 2016 hailstorm, and award a contract to Feller 61 1 Fabrication LLC in the amount of $11,320.00 to replace 2 48 translucent roof panels at the AG barn. Of course 3 that affects all four precincts. Mr. Hastings. 4 MR. HASTINGS: Thank you. The 48 5 translucent panels on the roof of the Kerr County AG 6 barn, the indoor arena sustained damage from the 2016 7 hailstorm, and they have been cleared by Commissioners' 8 Court and Texas Association of Counties to be replaced. 9 The panels were included in the 2016 hail damage 10 restoration overall bidding process that included 11 replacing the roofs and HVA systems for the courthouse, 12 Juvenile Detention Center, and Sheriff's office. That 13 overall bid was rejected by the Court due to differences 14 in project scope between Texas Association of Counties 15 and our engineering consultant who prepared the bid 16 package. The low bid to replace the roof panels at the 17 July 25th, 2017 bid opening was $30,000.00 by C.S. 18 Advantage USAA. That was rejected we by the Court. 19 On November 3rd, 2017 Commissioner Reeves 20 and I, the County Engineer, inspected the translucent 21 panels, and we were able to visually see holes and large 22 cracks in the panels that were not there when the 23 overall project was bid. In my professional opinion as 24 a licensed engineer, these holes and cracks along with 25 the previous hail damage has rendered these panels a 62 1 hazard in the event of snow, ice, or a sleet storm. In 2 order to replace the panels before such weather is 3 likely to happen, and before major events in the AG barn 4 are planned, a quote from Feller Fabrication LLC to 5 replace the translucent panels was in the amount of 6 $11,320.00 for heavy duty panels, and $8,930.00 for 7 medium duty panels. 8 It is highly recommended that the heavy duty 9 panels be installed. The difference in cost between the 10 bids received in July and the quote we received in 11 December is that the higher bid includes mobilization 12 costs from a contractor who resides out of town, as 13 opposed to a contractor who resides in town. That's the 14 big difference there in the cost. 15 In order to proceed with the contract with 16 Feller Fabrication LLC, the Court must determine that an 17 emergency exists, and clearly indicate that it was 18 unforeseen damage to public property due to the 2016 19 hail storm. 20 The County Engineer recommends that the 21 Court order an exemption from the bidding process for 22 the replacement of translucent panels at the AG barn 23 because of unforeseen damage to public property caused 24 by the 2016 hailstorm, and award a contract to Feller 25 Fabrication LLC in the amount of $11,320.00 to replace 63 1 48 translucent panels at the AG barn. This is Precincts 2 1, 2, 3, and 4. 3 COMMISSIONER MOSER: Charlie, question. Are 4 there other people in the area that can provide this, or 5 bid on this? 6 MR. HASTINGS: There could. We're in a 7 bind, we need to get this done fast. There's a two week 8 process -- 9 COMMISSIONER MOSER: How long to get a bid 10 you think? 11 MR. HASTINGS: If we were to get other bids? 12 I think it would be about 15 thousand dollars to 20 13 thousand dollars. 14 COMMISSIONER MOSER: No; I said how long. 15 MR. HASTINGS: How long? 16 COMMISSIONER MOSER: Yeah. 17 MR. HASTINGS: I don't know. 18 COMMISSIONER REEVES: My concern is we have 19 a one-month window between events to get this fixed. It 20 takes two weeks to get the panels ordered and arrived on 21 site. This is certainly below what the original bid was 22 for reasons that you explained. In addition, this is 23 coming from insurance proceeds. 24 COMMISSIONER MOSER: Yeah, I understand all 25 that. I'm just wondering if the issue is exempting from 64 1 getting competitive bids. And my question is are there 2 other people locally that doesn't have to bring in 3 material like the previous one did with the 30 thousand 4 dollar bid that could give us a competitive bid. 5 MR. HASTINGS: There are others that we 6 could have got quotes from and we didn't; we wanted 7 someone that we had worked with in the past that was 8 reliable, went straight to that person, said can you 9 give us a quote, we're in a bind, we need to get this 10 done fast. And because of the emergency status is why 11 I'm asking the Court to move forward with this without 12 delaying and getting more quotes. I think the delay 13 would cause us to get into a bind where -- we'd have to 14 do something else to those panels, probably cover them 15 with plywood and just keep them covered until all these 16 events are done and come back in the spring, and I just 17 don't want to wait. 18 COMMISSIONER BELEW: I move that we proceed, 19 and with one question, Charlie. Have you looked at 20 these new panels? 21 MR. HASTINGS: The new ones? 22 COMMISSIONER BELEW: Uh-huh. 23 MR. HASTINGS: I have not seen the new ones. 24 They haven't been ordered yet. 25 COMMISSIONER BELEW: You haven't even seen a 65 1 sample? 2 MR. HASTINGS: No, not a sample. 3 COMMISSIONER BELEW: You just were told 4 there will better? 5 MR. HASTINGS: They're better. 6 COMMISSIONER REEVES: You've seen the photos 7 and the specs. 8 MR. HASTINGS: I've seen the photos and the 9 specs, but I've not -- I have not seen a sample, no, 10 Sir. 11 COMMISSIONER BELEW: Okay, I'm asking you as 12 the engineer your professional opinion on whether these 13 are really better or not? 14 MR. HASTINGS: They're better. 15 COMMISSIONER BELEW: Based on specs. 16 MR. HASTINGS: Based on specs they're 17 better. 18 COMMISSIONER BELEW: Okay. 19 MR. HASTINGS: This Court, I doubt that 20 we'll be standing here in the next 20 years trying to do 21 this again. 22 MRS. STEBBINS: And so that we were doing 23 what we're supposed to do this without bidding, if your 24 motion can just track Charlie's agenda item here, order 25 the exemption from the bidding process for replacement 66 1 of translucent panels at the AG barn because of 2 unforeseen damage to public property caused by the 2016 3 hailstorm, and award the contract to Feller Fabrication 4 LLC in the amount of $11,320.00. 5 COMMISSIONER BELEW: That is the motion. 6 COMMISSIONER REEVES: That is how you make 7 your motion? 8 COMMISSIONER BELEW: Yes. 9 COMMISSIONER REEVES: I'll second it. 10 JUDGE POLLARD: Commissioner Belew made the 11 motion and seconded by Commissioner Reeves pursuant to 12 item 1.14 of the agenda, and that is to find 13 specifically that there is an emergency, declare an 14 emergency, and that the Court execute an order of 15 exemption from the bidding process because of that 16 emergency for the replacement of translucent panels at 17 the AG barn because of unforeseen damage to the public 18 property caused by the 2016 hailstorm, and award a 19 contract to Feller Fabrication LLC in the amount of 20 $11,320.00 to replace 48 translucent roof panels at the 21 AG barn, based on the specifications as described by Mr. 22 Hastings. Any further comment or discussion? 23 COMMISSIONER MOSER: And he can get done in 24 that open window? 25 MR. HASTINGS: Yes, Sir. 67 1 COMMISSIONER MOSER: Thanks. 2 JUDGE POLLARD: Any other comments or 3 questions? If not, those in favor of the motion signify 4 by raising your right hands. It's four zero, unanimous. 5 One abstention, myself. 6 Item 1.16 -- can we have about a ten-minute 7 break. 8 COMMISSIONER MOSER: That would be great. 9 JUDGE POLLARD: Ten-minute break. 10 (Ten-minute break.) 11 JUDGE POLLARD: Item 1.16 consider, discuss 12 and take appropriate action to approve office 13 relocation. Mr. Wilke. 14 MR. WILKE: Yes, Sir. Thank you, Judge. So 15 this is just a request to move my location from 102 to 16 108, which is now currently a conference room outside 17 the elevator in the basement, and has a little bit more 18 of a vantage point, it has a window in it versus the -- 19 JUDGE POLLARD: That's the one that sticks 20 out kind of more in front of her office down there -- 21 MR. WILKE: Yeah, down there. Right. Near 22 Victim's Services, and here lately there's been a 23 conversation of courthouse security, and so what can we 24 do to change and increase that security, and so this is 25 a consideration for that. And versus being in a room 68 1 with no windows, and being kind of out of sight, out of 2 mind. Put me in a location where I can kind of monitor 3 coming and going a little bit when I'm there, etc. And 4 then the Victim's office is right next door, and it 5 still keeps me in the area where I need to be. 6 JUDGE POLLARD: Is the Victim's office going 7 to be able to get along alright without having that 8 conference room available? 9 MR. WILKE: They did say they didn't need 10 it, they could make arrangements without it. If you 11 have other questions, Mary Lou said she didn't need it, 12 she could do without it. She's in the Indigent Service 13 office next to it, which is actually 108, and then IT 14 said that there's already accommodations for everything 15 that I need with wiring, phone, and computer, so there's 16 no issue there. It's just a matter of picking up the 17 equipment that I currently have and moving it down the 18 hall into that room. 19 COMMISSIONER LETZ: I think this a -- from 20 a security standpoint, that area, is a good move. It's 21 not necessarily a long-term. When we redo an evaluation 22 of that whole space after the first of the year, it may 23 get modified and changed, but in the interim I think 24 it's a good move for security standpoint for the whole 25 downstairs. I make a motion to approve the request. 69 1 COMMISSIONER BELEW: Second. 2 COMMISSIONER MOSER: Question is you said 3 looking at that whole area the first of the year. I 4 didn't know we had an action or plan to do that. 5 COMMISSIONER LETZ: We talked about it a 6 couple meetings ago. 7 COMMISSIONER MOSER: Okay. Because that's 8 what I was going to suggest, because -- 9 JUDGE POLLARD: Maybe the one you missed. 10 COMMISSIONER MOSER: -- because I think 11 there was a discussion in the past about potential 12 courtroom down there, so looking at that whole area. 13 And so this is not doing anything but just using some 14 existing spaces, and no walls or anything else. 15 JUDGE POLLARD: Yeah. We got workshops 16 planned after the first of the year. 17 COMMISSIONER MOSER: Okay, good deal. 18 MRS. STEBBINS: And if Victim Services needs 19 a conference room she's always welcome to come in and 20 use the one in my office, and have a private space to 21 meet with the people she meets with. 22 COMMISSIONER MOSER: Good deal. 23 JUDGE POLLARD: Okay, been moved by 24 Commissioner Letz, and seconded by Commissioner Belew to 25 approve item 1.16, and that is to approve the change of 70 1 office location of the Constable in Precinct 3, Mr. 2 Wilke. What that room number? 3 MR. WILKE: 108 Conference. 4 JUDGE POLLARD: Is there any further comment 5 or discussion? 6 COMMISSIONER LETZ: What the -- for the 7 Court, what's the room number you're in right now? 8 MR. WILKE: 102. 9 COMMISSIONER LETZ: So 102 to 108. 10 MR. WILKE: Yes, Sir. But it has to be 11 specific on that because there are two 108's. 108 12 Conference. 13 JUDGE POLLARD: Okay. You agree, both of 14 you, the second as well -- 15 COMMISSIONER BELEW: Yes, Sir. 16 JUDGE POLLARD: -- as to the amendment? 17 COMMISSIONER BELEW: Yes, Sir. 18 JUDGE POLLARD: Okay. Any further comment 19 or discussion? If not, those in favor signify by 20 raising their right hands. It's four zero, unanimous. 21 MR. WILKE: Thank you, Sir. 22 JUDGE POLLARD: Item 1.17 consider, discuss 23 and take appropriate action to ratify and confirm an 24 increase in Judge Harris's bond of office from ten to a 25 hundred thousand pursuant to Senate Bill 40. 71 1 Well, the last legislature, I said that 2 anybody that hears probate matters has to have a bond of 3 a hundred thousand dollars, and so to comply with that 4 law, it's now in effect, she's got to have a hundred 5 thousand dollar bond instead of a ten thousand dollar 6 bond, and we're asking that that be approved. I think 7 that's covered in the budget, isn't it, Brenda? 8 MRS. DOSS: We made a budget adjustment in 9 the last Court, because -- 10 JUDGE POLLARD: Well, it is in the current 11 budget as amended? 12 MRS. DOSS: As amended, yes, Sir. 13 COMMISSIONER BELEW: How much does that 14 change our premium for -- 15 MRS. DOSS: 350, I think. 16 COMMISSIONER BELEW: So 36 hundred dollars 17 annually or -- 18 MRS. DOSS: No. I'd have to look it up, but 19 I think it was around three or four hundred dollars. 20 COMMISSIONER BELEW: Overall, annually? 21 MRS. DOSS: Yes, Sir. 22 JUDGE POLLARD: I guess it doesn't make any 23 difference, we got to. 24 COMMISSIONER BELEW: We got to, just 25 curious. 72 1 COMMISSIONER MOSER: I move that we increase 2 the Judge Harris's bond for her office from ten thousand 3 to a hundred thousand pursuant to Senate Bill 40. 4 JUDGE POLLARD: Is there a second? 5 COMMISSIONER LETZ: Second. 6 JUDGE POLLARD: Been moved by Commissioner 7 Moser, seconded by Commissioner Letz to approve the 8 increase of the -- cost of the increase of Judge 9 Harris's bond of office of ten thousand to a hundred 10 thousand dollars pursuant to Senate Bill number 40. If 11 there's no further comment or discussion, those in favor 12 signify by raising their right hands. It's four zero, 13 unanimous. One abstention, myself. 14 1.18 consider, discuss and take appropriate 15 action on implementation of the burn ban. 16 We all know that we have to renew that 17 periodically, and what -- we want to pass it as usual 18 and the same form that it was, and just renew it for 19 another period? 20 COMMISSIONER LETZ: Yes, but I have a 21 question. 22 COMMISSIONER LETZ: My recollection is that 23 in a previous court order we authorized the NRCS Office 24 to approve the completeness of burn bans for people who 25 are not certified burn managers on their own property, 73 1 and I know we had a court order to that effect, but it's 2 not in this court order. So Jody, is that a different 3 court order that we did? 4 MRS. GRINSTEAD: I think it was separate. 5 COMMISSIONER LETZ: It may be beneficial to 6 combine those two issues into one court order so we 7 don't have two court orders related to burning. When 8 does this one expire, the current order? 9 MRS. GRINSTEAD: I don't know just off the 10 top of my head. Specifically, I have it on there every 11 90 days. 12 COMMISSIONER MOSER: Yeah, I thought it was 13 every quarter. 14 MRS. GRINSTEAD: Yeah, every 90 days. 15 COMMISSIONER LETZ: I'm wondering if we 16 should approve it to keep it in force, and then maybe 17 offer rescinding an amendment to it at a later -- at our 18 next meeting. 19 I make a motion to approve the burn ban -- 20 JUDGE POLLARD: Renewal for another quarter. 21 COMMISSIONER LETZ: Thank you. 22 JUDGE POLLARD: With the same language as 23 the last one. 24 COMMISSIONER BELEW: I'll second. 25 COMMISSIONER MOSER: Second. 74 1 JUDGE POLLARD: All right, been moved by 2 Commissioner Letz, seconded by Commissioner Moser to 3 approve the passage of the order for authorizing the 4 burn ban effective for the quarter, the next quarter, 5 with the same language, and renew knew it with the same 6 language from the previous contract, the previous order. 7 All right, any further comment or discussion? There 8 being none, those in favor signify by raising their 9 right hands. It's four zero, unanimous. 10 1.19 consider, discuss and take appropriate 11 action to approve contracts with Hill Country Court 12 Appointed Advocates, CASA, for Elm Pass Volunteer Fire 13 Department, and the Dietert Center, and allow the County 14 Judge to sign same. Are all those contracts have been 15 reviewed by the County Attorney? 16 MRS. STEBBINS: Yes, Sir. 17 COMMISSIONER LETZ: Move for approval. 18 COMMISSIONER REEVES: Second. 19 JUDGE POLLARD: And you approve them? 20 MRS. STEBBINS: Yes, Sir. 21 JUDGE POLLARD: Been moved by Commissioner 22 Letz. Is there a second? 23 COMMISSIONER REEVES: Second. 24 JUDGE POLLARD: All right, second by 25 Commissioner Reeves to approve all those contracts. The 75 1 one with Hill Country Court Appointed Advocates, and 2 known as CASA, Elm Pass Volunteer Fire Department, and 3 the Dietert Center, and authorize the County Judge to 4 sign same. Any further discussion? There being none, 5 those in favor signify by raising their right hands. 6 It's four zero, unanimous. One abstention, myself. 7 All right 1.20 consider, discuss and take 8 appropriate action to cast votes for Kerr Central 9 Appraisal District Board members for the 2018 and 2019 10 term. 11 If you look in your backup material it shows 12 how many votes we have, and who the candidates are. 13 What are your wishes and desires? 14 COMMISSIONER REEVES: I would like to -- we 15 need a thousand votes to put -- guarantee a member on 16 there. I'd like to make a motion to allocate one 17 thousand votes to Charles Lewis, and 284 votes to Carter 18 Crain. 19 JUDGE POLLARD: Carter Turner? 20 COMMISSIONER REEVES: Crain. That's my 21 motion. 22 COMMISSIONER BELEW: I'll second that. 23 JUDGE POLLARD: Been moved by Commissioner 24 Reeves, seconded by Commissioner Belew to allocate 1000 25 of our votes to Charles Lewis as a member of the Kerr 76 1 Central Appraisal District Board, a representative of 2 Kerr County, and to assign the other remaining votes 3 that Kerr County has to Carter Crain, another candidate, 4 for that position. 5 COMMISSIONER REEVES: That is correct. 6 COMMISSIONER MOSER: Judge, before we vote 7 to on that I've got a discussion, if I may. 8 JUDGE POLLARD: All right. Any discussion? 9 COMMISSIONER MOSER: Okay. That is we -- we 10 nominated also Judy Webb Smith for that position, and 11 somebody I put in there. She's got a lot of experience 12 in finances and banking and property management and so 13 forth and so, you know, I think that we should consider 14 that. I don't know that it takes -- I read the numbers 15 here, I don't think it takes a thousand votes to get 16 somebody in. If we split it, what the County has, which 17 is 1284 votes, and that'll be -- excuse me, that will be 18 six thousand -- 6042 votes. That wouldn't quite get it, 19 but if we -- 20 JUDGE POLLARD: You mean 642. 21 COMMISSIONER MOSER: 642, I should say. 22 642. And just looking at the other entities that are 23 there, if we split it 50-50, then it depends on what the 24 other entities do with their votes. So have it. So I 25 don't know that Carter Crain is -- you know, I'm sure 77 1 he's good, but I know Judy Webb Smith is also good, so I 2 would say I would rather see it split. 3 COMMISSIONER REEVES: Mr. Crain currently 4 owns KCAD. In addition he represents a good geographic 5 balance, we have three who will basically be in KISD, 6 and the City of Kerrville. Mr. Lewis who's their 7 long-time representative has the east part of the 8 County, and my suggestion as far as geographic balance 9 is that the other votes to Mr. Crain out west. And in 10 addition I'd like to ensure that we have an individual 11 without any worry about other votes being split, and 12 that's why I'm allocating one thousand votes to Mr. 13 Lewis. 14 COMMISSIONER MOSER: Yeah, okay. I 15 understand your logic, but -- how long's Mr. Lewis been 16 there? 17 COMMISSIONER REEVES: I'll have to defer to 18 Mr. Letz on that one. 19 COMMISSIONER LETZ: I'm not sure exactly. 20 I'm guessing over ten years, ten years about. 21 COMMISSIONER MOSER: Yeah, I hear what 22 you're saying. There's nothing against Mr. Lewis or 23 anything like that, but I think that, you know, some 24 things that I've -- I've heard a lot of complaints about 25 KCAD, and access, and logic of why some of their 78 1 decisions are made. So I don't think that -- I think 2 that new blood is good, and I think somebody experienced 3 like Judy Webb Smith would bring a lot to the table, so 4 instead of trying to ram it down, you know, one thousand 5 or something like that, it's the reason I would suggest 6 we split it. 7 JUDGE POLLARD: Well, there's a motion on 8 the floor, and we gotta have the vote before we do 9 anything else. 10 COMMISSIONER MOSER: I just want that in 11 discussion. 12 COMMISSIONER LETZ: And I guess -- there's 13 never not any formal agreement certainly, but the way 14 the votes are down is we always felt it was important 15 for the County to have a representative, and the City of 16 Kerrville has a representative, and because the school 17 districts if they got a block and they'll take over the 18 whole board, and they've never chosen to do that. And 19 because of our kind of a -- the way the votes have been 20 allocated the County gets one, the City gets one, and 21 then the schools gets two or three. 22 COMMISSIONER REEVES: KISD gets two and the 23 outlying school districts need to combine to get one. 24 COMMISSIONER LETZ: One. And to me that's 25 how it's been. I think it's important that we have a 79 1 representative there. I think Charles has done a good 2 job. I think that their -- I've heard some complaints 3 about that office as well, but I also think we have a 4 new chief appraiser out there, and that person, you 5 know, may need some time to work out there. 6 COMMISSIONER BELEW: How long is the term? 7 COMMISSIONER REEVES: Two years. 8 COMMISSIONER MOSER: Well, that's my only 9 thing, it's just, you know, it doesn't hurt to have some 10 new blood in some of these boards. I think Charles has 11 done a good job, but that would be my thought. 12 JUDGE POLLARD: Okay, as to motion on the 13 floor. Those in favor of that motion signify by raising 14 your right hands. Those opposed a like sign. One. It 15 passes three to one. One abstention, myself. 16 Commissioner Moser was the one opposing the motion. 17 All right, let's go to item 1.17? Well, no 18 that's -- 19 MRS. STEBBINS: 21. 20 JUDGE POLLARD: All right, it's 1.21 21 consider, discuss and take appropriate action regarding 22 Interlocal Agreement between Kerr County and the City of 23 Kerrville regarding the provision of Animal Control 24 services with the City of Kerrville and access to the 25 Butt-Holdsworth Memorial Library for residents of Kerr 80 1 County. Commissioner Moser. 2 COMMISSIONER MOSER: Thank you, Judge. I 3 think the last time this was on the agenda there were 4 some suggestions made that Animal Control Services were 5 in too much detail, and not enough from the City, so in 6 the backup is a modified Interlocal Agreement that's 7 been drafted by the City Attorney and input from all of 8 us through the County Attorney, and so I think it's 9 there for everybody to have had a chance to review it, 10 and I move for approval of the Interlocal Agreement as 11 included in the package. 12 COMMISSIONER LETZ: I'll second, with some 13 comments though. 14 JUDGE POLLARD: Been moved by Commissioner 15 Moser, seconded by Commissioner Letz to approve the 16 Interlocal Agreement between Kerr County and the City of 17 Kerrville regarding the provision of Animal Control 18 Services with the City of Kerrville and access to the 19 Butt-Holdsworth Memorial Library for the residents of 20 Kerr County. Any further comments or discussion? 21 COMMISSIONER LETZ: Yeah. Just a little bit 22 in how we got here. I have had a lot of problems, and I 23 think I made a -- I guess a quote that was travelled 24 around town quite a bit. There were 19 provisions about 25 the way the County did things and 4 for the City. I was 81 1 -- basically the City contacted me, and asked what the 2 issues were, and I told them -- I told the City Manager 3 I'd be glad to meet with him, and basically this draft 4 came out of that meeting. When we went through line by 5 line and I said these items that I didn't agree with -- 6 I said well not that I didn't agree, I thought they were 7 unnecessary. He agreed, he took it out. The City took 8 it out, 7 of the 19 related to the County, and didn't 9 increase anything for the library. I had no problem 10 with anything before written about the library. It 11 wasn't I wanted them equal; I just didn't want a bunch 12 of unnecessary information there. And there were 13 several that -- the 3 items that were modified based on 14 the comments I had with the City Manager. 15 One of the important ones -- and one of the 16 most important ones to me and in addition added to the 17 term, and it's a statement, because there is a lot of 18 unknowns to -- and I think to both parties. And after 19 March 31st, 2018 the parties would evaluate the cost and 20 the program with the respective services to determine 21 the desire and feasibility to continue this agreement. 22 And originally it was much more automatic renewal, and I 23 told the City Manager that I thought it was very 24 important because this was new to the County, we really 25 didn't know if it was totally changing how we operate, 82 1 and that if the cost was far more than we anticipated 2 or more than we anticipated, that we may need to have a 3 new negotiation before we renew this contract, and I 4 wanted that clear here, and that language was added. 5 So with that, and with the changes that are 6 made, I support the agreement. 7 MRS. STEBBINS: There are a couple of 8 grammatical typos in -- two, that the City Attorney sent 9 me a message and pointed out and he said he would go 10 into that contract and fix those, and it's just making 11 part into party, and a 'the' in another paragraph, so 12 it's nothing substantial. 13 COMMISSIONER MOSER: So I make a motion to 14 approve the Interlocal Agreement as written with the 15 changes as mentioned by the County Attorney for 16 grammatical corrections. 17 JUDGE POLLARD: Those changes you 18 recommended are made in this contract, aren't they? 19 MRS. STEBBINS: Those two changes were just 20 noted, I believe, over the weekend, and are not in that 21 final agreement, but we can substitute that page. 22 They're on the same page and just two different words. 23 COMMISSIONER MOSER: And just add one more 24 comment. It was going to being reviewed of how the 25 library was doing, and how Animal Control was doing at 83 1 the end of the year, so what Commissioner Letz is 2 talking about doing it after the first quarter. I don't 3 have any problem with that. It just moves that forward 4 from where it was. It was going to be checking to see 5 how we're doing at the end of the fiscal year as opposed 6 to at the end of the quarter. 7 COMMISSIONER REEVES: Well, I look at it as 8 also by doing it in March, we're able to better prepare 9 for the next fiscal year's budget at that time. 10 COMMISSIONER MOSER: Sure, yeah. And that's 11 good. That's good. 12 COMMISSIONER LETZ: The City Manager and I 13 were actually we had a June date in there, he changed it 14 to March I am presuming for the budget purposes. 15 COMMISSIONER BELEW: That's what I like 16 about this is for having the review, and I appreciate 17 your critical analysis of the whole thing, Jonathan. 18 COMMISSIONER MOSER: Yeah. And we're going 19 to have quarterly reports by both the library to the 20 County, and the Animal Control to the City. Quarterly, 21 so that'll be good. 22 COMMISSIONER REEVES: This will go into 23 effect 01-01. 24 COMMISSIONER MOSER: January 1st, 2018, 25 correct. 84 1 COMMISSIONER REEVES: I like it. 2 JUDGE POLLARD: If no further discussion 3 those in favor of the motion signify by raising their 4 right hands. It's four zero, unanimous. One 5 abstention, myself. 6 COMMISSIONER MOSER: Thank you, Kim, Laura. 7 JUDGE POLLARD: Item 1.22. Consider, 8 discuss and take appropriate action on posting manager 9 position for the Maintenance Department. 10 COMMISSIONER REEVES: That will be executive 11 session, Judge. 12 JUDGE POLLARD: Let's skip over to item 4.1 13 pay the bills. The Auditor left us. 14 MRS. GRINSTEAD: I'm not sure there are any, 15 Judge. I think we're just keeping that on there in -- 16 COMMISSIONER LETZ: I don't think we have 17 anything we need to pay. I think there's no action on 18 bills -- 19 JUDGE POLLARD: No action? Maybe that means 20 we have no late bills, no budget amendments, and no -- 21 COMMISSIONER LETZ: Well, we do them on 22 Thursday. We do have monthly reports. 23 MRS. LANTZ: She has no bills. 24 JUDGE POLLARD: She gone? 25 MRS. LANTZ: Yeah. She doesn't have 85 1 anything, Brenda doesn't. 2 JUDGE POLLARD: All right, so there's 3 nothing. Item 4.1, no bills to pay. 4.2, no budget 4 amendments for today, and 4.3, no late bills for today. 5 4.4 approve and accept monthly reports. Mr. 6 Reeves. 7 COMMISSIONER REEVES: Yes, Sir. Unless 8 indicated otherwise all reports are for the month of 9 October, 2017. County Clerk monthly report, District 10 Clerk monthly report, J.P. Precinct Number 1, J.P. 11 Precinct Number 2, J.P. Precinct Number 3 monthly 12 reports. Amended report for J.P. Precinct Number 4 for 13 October, 2017. Constable Precinct 1 report, Constable 14 Precinct 2, Kerr County Animal Services monthly report, 15 Environmental Health monthly report, Kerr County 16 Indigent Services report, County Treasurer's report for 17 the month of September, 2017, and the Kerr County 18 quarterly investment report for the period of time July 19 1, 2017 through September 30, 2017. 20 Move to approve the reports as submitted, 21 and there are two places which need signatures this 22 month. 23 JUDGE POLLARD: It's been moved by 24 Commissioner Reeves pursuant to item 4.4 to accept the 25 monthly reports that were just read into the record, and 86 1 to authorize approval in a couple places as needed. Is 2 there any further discussion or comment? 3 COMMISSIONER REEVES: Need a second. 4 COMMISSIONER BELEW: Need a second, I'll 5 second. 6 JUDGE POLLARD: All right, been seconded by 7 Commissioner Belew as stated. 8 COMMISSIONER BELEW: As stated yes, Sir. 9 JUDGE POLLARD: All right, those in favor of 10 that motion signify by raising their right hand. It's 11 four zero, unanimous. 12 4.5 Auditor's reports. Since she's not 13 here, guess there are none. 14 Reports from Commissioners and Liaison 15 Committee assignments, and so forth. Anybody? 16 All right. Reports from elected officials 17 and department heads. Anybody? 18 Reports from boards, commissions and 19 committees. City/County joint projects or operations 20 reports, or other. Anybody? 21 COMMISSIONER LETZ: I'll make a quick 22 report. I guess I can get it under this one. I forgot 23 to say it earlier. 24 COMMISSIONER BELEW: That's a product of 25 age. 87 1 COMMISSIONER LETZ: At the new city's 2 baseball facility they had their first tournament this 3 weekend, a very small tournament, it was a perfect game 4 tournament that I think had 8 teams, ages 16 and under, 5 and 18 and under. And anyway I was out there just a 6 little bit to see how everything went, and the feedback 7 from the people that were there was that they were very 8 impressed. These are not just Kerrville people; we're 9 talking about the umpire and the chief of this whole 10 region and several others were very impressed with this, 11 and they think really, really nice and did a good job. 12 And I think it's interesting that, you know, they don't 13 even have possession of their facility yet and they're 14 already having a small tournament out there. So anyway, 15 it looked good, and I think they'll be moving on. I 16 believe they've got 28 tournaments scheduled for next 17 year. So hopefully it will all work out. 18 JUDGE POLLARD: Okay. We will now go into 19 closed session. 20 (Executive Session.) 21 JUDGE POLLARD: All right. We're going to 22 consider item 1.22 on the agenda, which is consider, 23 discuss and take appropriate action on posting the 24 manager position for the Maintenance Department. Is 25 there a motion? 88 1 COMMISSIONER LETZ: There's a related item 2 to that, Judge, where I'll make a motion that we 3 authorize the payment of a stipend of $400.00 bi-weekly 4 to the interim maintenance director Shane Evans. 5 COMMISSIONER REEVES: Effective three weeks 6 ago. 7 COMMISSIONER LETZ: Effective the date of 8 appointment. 9 COMMISSIONER REEVES: I'll second that. 10 JUDGE POLLARD: Been moved by Commissioner 11 Letz, seconded by Commissioner Reeves to authorize a 12 payment of -- is it $400.00 every two weeks? 13 COMMISSIONER LETZ: Yeah. 14 JUDGE POLLARD: For the acting director of 15 the Maintenance Department retroactive to the date of -- 16 what date was that? 17 COMMISSIONER REEVES: Three weeks ago. 18 THE REPORTER: The 23rd. 19 COMMISSIONER LETZ: The 23rd? 20 THE REPORTER: I think so. 21 MRS. STEBBINS: The 23rd. 22 COMMISSIONER REEVES: That sounds right. 23 JUDGE POLLARD: Retroactive to that date. 24 MRS. STEBBINS: Yes, Sir. 25 JUDGE POLLARD: Anything further to discuss 89 1 about it? Any further comment? 2 COMMISSIONER REEVES: For the record it was 3 October 23rd. 4 COMMISSIONER LETZ: And I guess a motion by 5 implication confirms that Shane Evans is the interim 6 Maintenance Director, to make sure. 7 COMMISSIONER MOSER: Right. Good. 8 JUDGE POLLARD: Okay. Those in favor of the 9 motion signify by raising their right hands. It's four 10 zero. One abstention, me. 11 Is there any other action on any other items 12 in open session required? 13 COMMISSIONER MOSER: No. 14 COMMISSIONER LETZ: No. 15 JUDGE POLLARD: Anybody have a motion on any 16 of them? All right. If not, we're adjourned. Thank 17 you. 18 * * * * * * 19 20 21 22 23 24 25 90 1 STATE OF TEXAS * 2 COUNTY OF KERR * 3 I, DEBRA ELLEN GIFFORD, Certified Shorthand 4 Reporter in and for the State of Texas, and Official 5 Reporter in and for Kerr County, do hereby certify that 6 the above and foregoing pages contain and comprise a 7 true and correct transcription of the proceedings had in 8 the above-entitled Commissioners' Court. 9 Dated this the 9th day of December, A.D. 10 2017. 11 12 /s/DEBRA ELLEN GIFFORD Certified Shorthand Reporter 13 No. 953 Expiration Date 12/31/2018 14 * * * * * * 15 16 17 18 19 20 21 22 23 24 25