1 1 2 3 KERR COUNTY COMMISSIONERS' COURT 4 Regular Session 5 Monday, February 12, 2018 6 9:00 a.m. 7 Commissioners' Courtroom 8 Kerr County Courthouse 9 Kerrville, Texas 78028 10 11 12 13 14 15 16 17 18 19 20 21 22 23 PRESENT: TOM POLLARD, Kerr County Judge HARLEY BELEW, Commissioner Pct. 1 24 TOM MOSER, Commissioner Pct. 2 JONATHAN LETZ, Commissioner Pct. 3. 25 BOB REEVES, Commissioner Pct. 4 2 1 I-N-D-E-X 2 NO. PAGE 3 *** Commissioners' Comments. 6 4 1.1 Consider, discuss and take appropriate 7 action for the Court to consider adopting 5 a policy for installation and maintenance of private driveways in Kerr County. 6 1.2 Consider, discuss and take appropriate 23 7 action for the Court's approval for fiscal year 17/18 sealcoat rock(basalt, crushed 8 gravel or uncrushed gravel), and also discuss and take appropriate action for 9 driveway sealcoat. 10 1.3 Consider, discuss and take appropriate 46 action to set a public hearing to abandon 11 Redemption Road (access to east entrance of Flat Rock Park.) 12 1.5 Consider, discuss and take appropriate 51 13 action on request from Dietert Center to use the courthouse grounds for an 14 annual car show. 15 1.6 Consider, discuss and take appropriate 52 action on request to authorize the County 16 Judge to prepare a letter approving the sale of alcohol at Easterfest being held 17 at Flat Rock Park on March 31, 2018. Letter to be sent to the Texas Alcoholic 18 Beverage Commission, (TABC). 19 1.7 Consider, discuss and take appropriate 53 action for the Court to surplus various 20 items in the Road and Bridge Department to be sold on GovDeals. 21 1.8 Consider, discuss and take appropriate 56 22 action for the Court to approve the private road name "Dorado Rd. N.". 23 1.10 Consider, discuss and take appropriate 58 24 action for the Court the approve a final plat for Victor Acres. 25 3 1 I-N-D-E-X 2 NO. PAGE 3 1.11 Consider, discuss and take appropriate 60 action for the Court to set a public 4 hearing at 9 a.m. on March 26th, 2018 for the revision of plat for lot 166 5 of Spicer Ranch No. 3, volume 3, page 85. 6 1.26 Consider, discuss and take appropriate 62 action regarding Kerr Economic Development 7 Corporation (KEDC) operations and funding. 8 1.18 Discussion regarding economic development 66 and a joint meeting with Kerrville City 9 Council. 10 1.4 Report regarding ongoing activities at 68 the Kerr County Animal Services Facility. 11 1.9 Consider, discuss and take appropriate 72 12 action to approve policy for Onsite Sewage Facilities connections and related matters 13 to East Kerr County/Center Point Project, and to rescind Court Order Number 36556. 14 1.12 Consider, discuss and accept the Racial 73 15 Profiling Report from Kerr County Sheriff's Office. 16 1.13 Consider, discuss and take appropriate 74 17 action regarding the appointment by the Commissioners' Court a member to the 18 Kerrville Chamber of Commerce Agriculture Committee. 19 1.14 Consider, discuss and take appropriate 78 20 action regarding capital improvements to Center Point Lions Park. 21 1.15 Consider, discuss and take appropriate 81 22 action to update the burn ban policies. 23 1.16 Consider, discuss and take appropriate 82 action regarding the future use of the 24 building located at 3499 Legion Drive, (Probation Building) and at 3501 Legion 25 Drive, (JDC Building). 4 1 I-N-D-E-X 2 NO. PAGE 3 1.17 Consider, discuss and take appropriate 82 action regarding recent workshop involving 4 the layout and future use of building space at the courthouse and other county 5 facilities. 6 1.19 Consider, discuss and take appropriate 91 action on implementation of the burn ban. 7 1.20 Consider, discuss and take appropriate 92 8 action to ratify and confirm FY18 SAVNS Maintenance Grant Contract. 9 1.21 Consider, discuss and take appropriate 93 10 action to determine whether to allow retail fireworks permit holders to sell 11 fireworks to the public in celebration of Texas Independence Day, pursuant to 12 the Texas Occupations Code, 2154.202(h)(1). 13 1.22 Consider, discuss and take appropriate 95 action to accept annual Racial Profiling 14 Reports from the 216th District Attorney's office. 15 1.23 Consider, discuss and take appropriate 96 16 action to approve Resolution regarding the Office of the Governor's (Criminal 17 Justice Division) Crime Victim Services Grant renewal for the Victim Services 18 Department. 19 1.24 Consider, discuss and take appropriate 97 action regarding adding a new position 20 and new enhancements (requiring budget changes) for the Office of the Governor's 21 (Criminal Justice Division) Crime Services Grant renewal for next year for the Victim 22 Services Department. 23 4.4 Approve and accept Monthly Reports. 102 24 4.6 Court Orders. 102 25 5.1 Reports from Commissioners/Liaison 104 Committee Assignments as per attachment. 5 1 I-N-D-E-X 2 NO. PAGE 3 1.25 Consider, discuss and take appropriate 106 action regarding appointment of Constable 4 Precinct 2. 5 *** Adjournment. 107 6 *** Reporter's Certificate. 108 7 * * * * * * 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 6 1 JUDGE POLLARD: ladies and gentlemen, it's 2 9 a.m. on Monday, February the 12th, 2018. The Kerr 3 County Commissioners' Court is in session, and 4 Commissioner Precinct 1 is here just in time to -- 5 COMMISSIONER BELEW: Is it my turn? 6 JUDGE POLLARD: It's your turn. 7 COMMISSIONER BELEW: All right, well let's 8 pray. 9 (Prayer and Pledge of Allegiance.) 10 JUDGE POLLARD: All right, this is the part 11 of the Commissioners' Court session where the public can 12 come forward and talk on something that is not on the 13 agenda today, on some subject that's not on the agenda. 14 If you wish to do so then please step forward to the 15 podium, identify yourself by name and address, and 16 please limit your comment to three minutes or less. Is 17 there anyone wishing to speak on something that is not 18 on the agenda today? 19 All right, there being no one, we next come 20 to the part where the Commissioner or the County Judge 21 have comments to recognize achievements of persons in 22 their Precinct, or comment on matters not listed on the 23 regular agenda. We'll start with Precinct 1. 24 COMMISSIONER BELEW: I don't have anything 25 to report. 7 1 JUDGE POLLARD: Okay, Commissioner Moser. 2 COMMISSIONER MOSER: Two real quick things 3 that are big successful Lion's Club chili cook off this 4 last Saturday in Center Point, and chili and tamales. 5 Any way, a good fundraiser and a lot of people turned 6 out for that. 7 The other thing I just want to highlight the 8 Dynamic Learning Institute which was formed for this 9 area, it's continued education one hour programs, 10 lectures. There are 23 programs this spring planned, 11 five of them have been held, and I think the attendance 12 has already exceeded what was hoped for for the entire 13 23 sessions, so well attended. It let's the people in 14 the community share their experiences in their life with 15 others, and there's a lot of really great wealth of 16 knowledge and experience in this community of people who 17 have been here and been sharing. So congratulations on 18 those people that are leading it. 19 JUDGE POLLARD: All right. I don't have 20 anything. Mr. Letz. 21 COMMISSIONER LETZ: Nothing, Sir. 22 COMMISSIONER REEVES: Nothing, Sir. 23 JUDGE POLLARD: Mr. Reeves, nothing, okay. 24 We go to item 1.1 on the agenda, consider 25 discuss and take appropriate action for the Court to 8 1 consider adopting a policy for installation and 2 maintenance of private driveways in Kerr County. This 3 of course will affect all 4 precincts. Mr. Hastings. 4 MR. HASTINGS: Thank you. Installation of 5 maintenance of driveways by the Road and Bridge 6 Department is costly and time consuming, greatly 7 reducing the number of miles of roadway that can be 8 maintained on a yearly basis. The current driveway 9 policy for Kerr County is not supported by a court 10 order. We've looked through minutes, we've looked 11 through the past, we can't find anything where the Court 12 has directed Road and Bridge to do this, but it has been 13 administered as follows: Property owners pay for 14 materials, and Kerr County Road and Bridge Department 15 installs the driveway including culverts on county 16 maintained roads only, just on the county maintained 17 roads for the portion of the driveway that is in the 18 right-of-way or road easement. The Kerr County Road and 19 Bridge Department also maintains the private driveway 20 surfaces through resurfacing whenever the adjacent 21 roadway is resurfaced so if they can come through with a 22 chipseal and get the driveway while they're there. The 23 current policy allows the Road and Bridge Department to 24 control driveway installation and promote safety and 25 drainage in the right-of-way or road easements. That's 9 1 why we've been doing it for all these years. 2 The proposed policy that you have in front 3 of you however would place the responsibility 4 installation and maintenance of such private driveways 5 and culverts on the property owner. And this is done 6 throughout the State of Texas, and many many of the 7 counties. Under the proposed driveway policy the 8 property owner, or the owner's agent, must apply for, 9 pay for, and obtain a driveway permit through the Road 10 and Bridge and Engineering Department before performing 11 any construction. Specifications, standards, 12 inspections and oversight would be provided by the 13 Engineering Department to ensure safety and drainage. 14 Any and all necessary maintenance, including 15 resurfacing, shall likewise be the responsibility of the 16 property owner. The Road & Bridge Department would then 17 be able to greatly increase street maintenance 18 productivity. 19 The County Engineer requests that the Court 20 consider, discuss and take appropriate action to 21 consider adopting a policy installation and maintenance 22 of private driveways in Kerr County. 23 COMMISSIONER BELEW: Okay, I have a 24 question, Charlie. Where those driveways with whether 25 they're done professionally or whether they're done by 10 1 the property owner, where they meet the road there, if 2 we have any kind of an issue, who's going to fix that -- 3 MR. HASTINGS: If it's -- 4 COMMISSIONER BELEW: -- if they mess 5 something up in other words? 6 MR. HASTINGS: Well, if they mess something 7 up then we would have -- we would enforce that they get 8 it fixed and then if they just couldn't we'd probably 9 rely on Road and Bridge if we had to. 10 COMMISSIONER BELEW: Okay. So emergency 11 fallback, is that what you're -- 12 MR. HASTINGS: It would be an emergency 13 fallback, and I think it would be a small consolation on 14 our part considering, you know, the benefit of being 15 able to resurface many more miles. 16 Do we know how many extra miles it would be 17 if we quit doing driveways? 18 MR. MATTER: About four miles. 19 MR. HASTINGS: About four more miles of 20 roadway, that's tremendous, and get us closer to that 21 ten-year cycle that we're trying to get to. 22 COMMISSIONER MOSER: So they would be 23 responsible for the interest of their property, but 24 they're doing it in County right-of-way? 25 MR. HASTINGS: Yes, Sir. They would go 11 1 through a permitting process, and we would make sure 2 that it gets done right. 3 MS. HOFFER: That's what TxDot has done for 4 years. If you front a state highway you get a permit 5 through TxDOT that you're going to have all the work 6 done. TxDOT is not going to install your driveway for 7 you within the State's right-of-way. 8 COMMISSIONER BELEW: Now there are places 9 where the easement comes right up to the edge of the 10 road, so that's going to be a little different. The 11 property owner -- the County property -- as soon as you 12 step off that road you're on their property. 13 MR. HASTINGS: That's true, and in some 14 cases you're on their property if you're on the road, it 15 may go to the other side, but there's -- in many of 16 those cases there's a prescriptive easement and there's 17 the drainage on the edge of the road. That's the main 18 reason we want an opportunity to inspect this and to 19 permit it. We want to make sure that at the end of the 20 day the drainage is where it needs to be. 21 COMMISSIONER BELEW: So if we're going to 22 have to have a permitting process you're going to have a 23 fee based? 24 MR. HASTINGS: Yes, Sir. 25 COMMISSIONER BELEW: Okay. And you're going 12 1 to have to set a fee. 2 MR. HASTINGS: Yes. 3 COMMISSIONER BELEW: How you going to inform 4 everybody that this is the new rule? 5 MR. HASTINGS: You know in the meantime we 6 could not charge the fee, and pick that up in next 7 year's budget if we want to do it that way. I don't 8 know how many driveways are we doing a year right now 9 installed. Do we know about how many? 10 MS. HOFFER: Just a guess. About 3 a month. 11 MR. HASTINGS: About 3 a month, so we're 12 talking 36. Maybe half of that until the start of the 13 new budget year, that would be a way to do it. 14 COMMISSIONER LETZ: I think, you know, I'm 15 in favor of kind of going in this direction, but I'm 16 also thinking about do -- we really have to look at this 17 carefully because on certain roads like I'll just name 18 Wilson Creek, a pretty heavily traveled road, yes it 19 makes a lot of sense. But say you go way out to the end 20 of Hermann Sons or Lane Valley, or any of these roads, 21 Elm Pass or even Elm Pass 2 where there's no fences, and 22 people are turning off to go into fields. If someone 23 turning off to go into their field off the county road, 24 is that a driveway? You know, where did -- we need to 25 be real careful we know where to draw the line. And 13 1 then you get into prescriptive easement situations. We 2 have to -- I mean I just think we have to be real 3 careful. And maybe we start with a classification of 4 all roads. I mean I think we should stopping doing them 5 period, but trying to get someone to do a permit and a 6 plan on a road that's virtually unused by the public 7 other than the two or three families, I don't know it 8 makes sense for them to have to go through the 9 permitting process, but so maybe we could go by traffic 10 count or something like that on those more heavily 11 traveled road, I'm totally supportive of. 12 COMMISSIONER BELEW: Well, I have a 13 suggestion that we just tell people we don't do that 14 anymore, and let it go at that. That we decided what 15 our policy should be on that, and leave it alone, and 16 just say that the County no longer provides that service 17 under any circumstances, you're on your own. That way 18 we're not permitting anything, we're not having to get 19 the word out, we're not charging somebody a fine or a 20 fee for anything, we're just not performing the service 21 anymore. 22 COMMISSIONER REEVES: Here's my concern, 23 Commissioner, and we've scene it happen in Precinct 4 on 24 a couple roads, where they don't come to us in the first 25 place, and they put too small of a culvert in, then for 14 1 that bar ditch, if you will, drainage ditch, then it's 2 because it was too small it created more damage back to 3 our roads because of the way the water was washing down 4 if we didn't have some type of oversight. But my 5 question back to Charlie is what if say it was my road, 6 and I'd say I'm not going to fix it, I'll just bounce 7 across it in my truck. And once we start a permitting 8 process then we've got to have an enforcement process. 9 If they don't keep their driveway up to our standards, 10 at least every so many years, right now we're looking at 11 that. If they don't keep that part up then our roads 12 are going to start being damaged at the entrance, you 13 know, where the two meet. 14 While you have some very good points in 15 this, I think it's much too early just to start adopting 16 something blanket in uniform until some of these 17 questions just like I brought up, who's going to be the 18 enforcement? Charlie Hastings going to drive -- 19 JUDGE POLLARD: Administratively, you going 20 to need to handle that permit and so forth. 21 COMMISSIONER LETZ: I don't know. I mean to 22 me I'm totally in favor of them stopping the policy of 23 us installing them right now, that's fine. But as to a 24 permitting process and having them submit plans that 25 starts costing money for these people where you know it 15 1 depends on the usage. And a lot of the people I think 2 come to y'all and are willing to work. I mean if you 3 say here -- if you kind of give them a cross section and 4 say this is what's required, but not really have it in a 5 formal permitting, and to say you need to get a -- you 6 know, or have free applications, I mean no fee on it, 7 just say submit an application, and we provide them with 8 the specs that we want it to be at and kind of let them 9 go with a little -- you know going on that route rather 10 than have plans submitted. 11 COMMISSIONER MOSER: Charlie, let me ask you 12 another question. I think Bob and Jonathan make two 13 good points. Number one Jonathan's point with just 14 going off the road, we don't need a, you know, a culvert 15 and any of that kind of stuff and just drive off. 16 That's not good. Or if somebody decides they want to 17 fill in a little bit so they don't have to go down 18 through a ditch, are we going to go out there, and if 19 they block the drainage in doing that and damage the 20 road base, then that's an issue. So we have to go out 21 there and enforce that that you're doing something. 22 The other thing is let's just say we adopt 23 this, and said okay we're going to do that, what is -- 24 Stoneleigh has a lot of traffic on it, and if somebody's 25 doing that construction out through the interface of the 16 1 road, how do you get that contractor to do it in a safe 2 way for traffic control, because he's going to be out in 3 the roadway part of the time. 4 MR. HASTINGS: My understanding from state 5 law is that we already have the ability to enforce. If 6 somebody installs something in our drainage and it's 7 causing an issue, we can get it corrected. And so now 8 we're not the culvert or driveway police, and we don't 9 want to be, and we're not suggesting that with this 10 policy. This policy is going to make it clear who's 11 responsible for putting the driveway in, and it's going 12 to -- which if it's back on the private property owner, 13 which quite frankly it probably really should be there 14 anyway, it's their driveway, taxpayer money needs to 15 be -- well, this is y'all's decision to make, but Road 16 and Bridge would like to be able to maintain more roads, 17 and that's what this does for them. 18 COMMISSIONER MOSER: One other question. 19 The way it is right now if the County installs the 20 culvert, installs the entrance to the property, County 21 pay for it, or does the homeowner pay for it? 22 MR. HASTINGS: Homeowner's paying for it. 23 COMMISSIONER MOSER: Okay, so they pay for 24 it right now. 25 COMMISSIONER LETZ: Pay for materials; not 17 1 labor. 2 COMMISSIONER MOSER: Pay for materials, 3 okay. So if it's a budgetary issue, or is it just a man 4 power issue, which is a budgetary issue, if they pay for 5 labor and materials then you've got something that your 6 control, you have a uniform or quote a uniform or an 7 acceptable set of conditions as you know it, you're not 8 asking them to permit and all, you're just saying we're 9 going to do it, you know, one entrance per property or 10 whatever is appropriate, and you've got -- you got 11 control on quality of entrances -- or exits off the 12 county roads, entrance and exits off the county roads. 13 MR. HASTINGS: Right. 14 COMMISSIONER MOSER: So I think we need to 15 think more about it. 16 COMMISSIONER REEVES: And one question -- 17 and Mr. Biermann and I were just talking. Some of the 18 roads in Precinct 4 go through ranches, and I forget 19 what class they are but they have a gate that's open to 20 the public. What are we going to do just like you were 21 talking getting in a field if a guy uses -- is he going 22 to have to permit for a driveway because that's how he 23 gets down to a pasture. Because right now some of those 24 roads they just turn off and go through -- it's their 25 ranch that runs through it. 18 1 MR. HASTINGS: They wouldn't. They 2 wouldn't. This would be -- 3 COMMISSIONER REEVES: Have we addressed 4 that. 5 MR. HASTINGS: No. 6 COMMISSIONER REEVES: -- as exceptions in 7 here, Charlie? 8 MRS. STEBBINS: I think it's probably 9 because driveway's defined in here as an improved 10 surface used for vehicular access. 11 COMMISSIONER REEVES: But have we considered 12 that as one of these? That's what I'm asking on this, 13 Charlie. I think the idea is good, but I think we're 14 premature. I'm just looking for stuff like that. 15 MR. HASTINGS: What I've seen in another 16 county was they had an exemption they called it 17 agricultural, so there was an agricultural exemption. I 18 don't have that in here, I could add one in and then we 19 could flush that out exactly what that means, but in my 20 opinion if you're pulling off the road going onto your 21 property, that's fine. The day that you want to put a 22 culvert in there, I would like for you to come talk to 23 me and make sure that it's the right size and it's the 24 right material. And that would be the purpose of this 25 this policy. 19 1 COMMISSIONER REEVES: But do we deal with 2 that in this proposed policy? In the second part you're 3 talking about, you know, if we're not going to be an 4 enforcement agency then why do we have a section of 5 enforcement in here? 6 MR. HASTINGS: We -- what I said is we don't 7 want to become the culvert police, but when there's an 8 issue that's brought to us -- what I mean by that is 9 we're not going to be driving around looking for 10 problems. We don't have the time, we don't have the 11 manpower, and I don't think that's what the Court would 12 want us to do anyway, we've got plenty to do. 13 COMMISSIONER LETZ: I talked to Charlie 14 about this last week and he called and he said how do I 15 put this on the agenda, and I said let's just put it on, 16 I don't think we'll take any action today, I think it 17 needs to be thought about or looked at, and the idea I 18 think is to give Road and Bridge and County Engineering 19 a little bit of direction as to which way we'd like to 20 go. I'm in favor of a policy that we no longer do it, 21 period. But I'm not in favor of as much detail and 22 plans that are in this particular thing. And I think it 23 needs to be a little bit of a breakdown on the type of 24 the class of the road. The higher of the standard of 25 the road, I think the more involved we need to be that 20 1 they do it correctly. 2 COMMISSIONER REEVES: And I think for any 3 new roads. 4 COMMISSIONER LETZ: Yeah, new roads. And I 5 think, to be honest I mean one of my constituents not 6 long ago who had property in Kendall County, and he was 7 astounded that we provided the service. And I told him 8 it was probably going to be changed, and he goes I 9 better hurry up and get my driveway in. I think it's a 10 great service and I don't think we need to do it any 11 longer. But I think we need to have a policy that's a 12 little bit broader. 13 COMMISSIONER REEVES: I think in theory it's 14 a good idea, but I think we need to try to close any of 15 these gaps that I've just played devil's advocate on, 16 and address those before we adopt anything, or we're 17 going to be back to amend it for this and amend it for 18 that. 19 MR. HASTINGS: Is there a workshop that 20 maybe we could -- 21 COMMISSIONER LETZ: Yeah, we can do it in a 22 workshop. I think the simpler we can make it the 23 better. 24 COMMISSIONER BELEW: Well I'll say this any 25 time you have any permitting of ANY sort you have 21 1 enforcement, you have to have enforcement. 2 MR. HASTINGS: Yes, Sir. 3 COMMISSIONER BELEW: That's what we're 4 asking for here, and I'm not for that. I'll just be on 5 the record that I'm saying I'm not for some enforcement 6 thing for putting in culverts. 7 MR. MATTER: Can I say something? 8 COMMISSIONER BELEW: Yes, Sir? 9 MR. MATTER: We've got to be able to control 10 what they throw in there though. 11 COMMISSIONER BELEW: Which is what we've 12 been doing now. 13 MR. MATTER: Like Reeves said they'll throw 14 smaller pipe or block the ditch completely, and then it 15 causes harm to our roadways and stuff. 16 COMMISSIONER BELEW: So then you're back to 17 your issue of having somebody design it, having plans. 18 Now, what we could do in a policy is set it up so 19 there's a minimum requirement. Did you put it in the 20 policy itself that there's a minimum requirement for 21 culvert size of, you know, and we determine those 22 things, and then those are the recommendations from the 23 County, but you're not going to have to get a permit and 24 you don't have to have somebody out there writing 25 tickets for it. 22 1 COMMISSIONER MOSER: I think a workshop's a 2 good idea, but I think -- I think we're opening up 3 Pandora's Box here, I think, for the County to continue 4 to do it is the right thing, but I think the property 5 owners need to pay for labor and materials, so anyway we 6 can do that in the workshop. 7 JUDGE POLLARD: All right, no action on this 8 item for now? 9 COMMISSIONER REEVES: No. But I do think we 10 need to discuss this, has some very good merits, but we 11 need time where we can -- 12 COMMISSIONER LETZ: This is just the 13 first -- you know, like I said I talked to Charlie about 14 it last week and it's the first time to bring it to us. 15 I knew there would be a lot of discussion, start the 16 ball moving in an -- 17 JUDGE POLLARD: Sounded like an innocuous 18 subject when you started, Charlie. Turned out to be a 19 barrel of snakes, didn't it? 20 MR. HASTINGS: You got that right, Sir. 21 COMMISSIONER LETZ: I think Charlie knew 22 that. 23 MR. HASTINGS: But I will say that the juice 24 is worth the squeeze on this. It provides a lot, so 25 it's worth it to have a policy. 23 1 JUDGE POLLARD: All right, for right now 2 we're going to put it off and maybe set up a workshop 3 for it, is that agreeable? 4 COMMISSIONER LETZ: Okay. 5 JUDGE POLLARD: Okay, going to item 1.2 6 consider, discuss and take appropriate action for the 7 Court's approval for fiscal year 17/18 sealcoat rock, 8 that's basalt, crushed gravel and uncrushed gravel, and 9 also discuss and take appropriate action for driveway 10 sealcoat. Kelly Hoffer. 11 MS. HOFFER: Giving everybody a sample of 12 the different types of rocks that are available to us. 13 (Handing bags of rock samples out.) 14 MS. HOFFER: So you can see it's got prices 15 on the rock with location of where this rock comes from. 16 And can you take it out and actually feel it, and if 17 your hands get dirty I actually brought something to 18 wash your hands with, too. 19 COMMISSIONER BELEW: God forbid a 20 commissioner's hands get dirty. 21 MS. HOFFER: Before we start I do have a 22 point presentation, but I do have a couple things that I 23 want to go over and will probably reiterate some of 24 these things. The Road and Bridge Department has looked 25 at the cost cutting option for the Commissioners' Court 24 1 to consider to perhaps increase the annual sealcoat 2 mileage for our road maintenance program. The Road and 3 Bridge Department currently has 600 roads that we 4 maintain which equals approximately 472 miles. With 5 that 472 miles we oughta be doing about 50 miles a year 6 in order to get into a ten-year cycle. I have brought 7 up in the past few months, we're actually probably 8 closer to a 19-year cycle, meaning that once we sealcoat 9 it we won't be back for 19 years unless we have to come 10 and fix potholes, and that's not good. The oils only 11 last -- it varies where you live, but I would have to 12 say for us our oils probably last anywhere from 7 to -- 13 you might be able to get 12 or 13 years out of that oil 14 before it oxidizes, and you start to have that rock come 15 loose. And once you open up that surface and water gets 16 in it that's when you create those large base failures, 17 and those you cannot just go back and sealcoat over 18 them, you've got to dig all of that up and out, remove 19 it, and put brand new material in, all new material in, 20 lay it and compact it, and then you can put a seal on 21 it. So that becomes very costly when you start having 22 your maintenance program stretch out so far. 23 Our current annual material bids for fiscal 24 year 17/18, sealcoat rock are as follows: Black rock is 25 the basalt, that's what we're currently using. It's the 25 1 most expensive of the costs of the materials, but the 2 basalt is a volcanic rock, it is a really really hard 3 rock. I've been told it's probably one of the hardest 4 rocks, good skid resistance. When it's crushed it has 5 many different surfaces when you see that black rock. 6 When it's crushed it does not become real real sharp. 7 Sometimes with the local rock here especially if it's 8 got flint in it, which in this area your river rock is 9 going to have some flint. When that gets crushed you 10 can get some sharp edges off of the flint rock. 11 COMMISSIONER BELEW: And which number is 12 that? 13 JUDGE POLLARD: Not good for your tires, hu? 14 MS. HOFFER: Yeah. It's going to be the one 15 that comes from Wheatcraft, and it's going to be your 16 crushed white rock from Wheatcraft. There's some white 17 rock that is uncrushed from Wheatcraft, but it's the 18 crushed, and you probably in some of your sample packs 19 will be able to see pieces of flint in that. But it 20 does have good skid resistance, the price is reasonable. 21 The black basalt is 3794 a ton delivered for the number 22 3, which is your larger rock. Your number 5 basalt is 23 your smaller rock, it's 3894 a ton, part of it is is 24 that this basalt is located in Uvalde, and that's 25 because of where it's located, so you do have some 26 1 delivery cost on that. We are -- we do have available 2 to us in the area from Wheatcraft Material a crushed and 3 uncrushed river gravel. Like I said with the crushed 4 you do get some of that flint. We also have in there 5 some rock from Allen Keller, which comes up from like 6 the Junction area, and ^ your ^ you're not going to find 7 flint in that, you probably will find some granite, a 8 little bit of granite, but that's not necessarily a bad 9 thing, the granite in there. The Allen Keller rock is 10 probably about ten dollars a ton cheaper, but the color 11 of it is a lighter color. I do know when we first 12 started using the black rock when I was still working 13 the field in 2004 there were people that their road was 14 not going to get sealed that year, but they wondered 15 when they were going to get a black road, they liked the 16 aesthetics of it. And I have to admit it it does look 17 nice. It is a very very good rock. It's expensive. 18 COMMISSIONER MOSER: Why do they like the 19 black when the natural color around here is sandstone? 20 MS. HOFFER: Can't speak for the people. I 21 think it reminds them of a hot mix asphalt. 22 COMMISSIONER MOSER: Right, they thought of 23 that, that's probably the reason. 24 MS. HOFFER: I think it just reminds them of 25 the hot mix. 27 1 COMMISSIONER LETZ: What grade to you use on 2 most of the roads right now? 3 MS. HOFFER: We use a grade 3 and a grade 5. 4 COMMISSIONER LETZ: You use both of them. 5 MS. HOFFER: If you're going to do a double. 6 You're going to do a double if you've got a total 7 reconstruction. On a true maintenance program you would 8 be doing a single, and you would be using that 5 rock, 9 and that's really what you're striving for when you get 10 into a -- what I would call a real maintenance program 11 in a ten-year cycle. You ought to be -- the majority of 12 your roads oughta be a single coat, and then you're 13 done. 14 COMMISSIONER MOSER: Kelly, question. In 15 front of Road and Bridge on Highway 27 there's big voids 16 in the road surface there. I know that's a TxDOT road. 17 What is that material that's on there? 18 MS. HOFFER: Right in front? 19 COMMISSIONER MOSER: Yeah. 20 MS. HOFFER: Is that hot mix? 21 COMMISSIONER MOSER: No, it's not hot mix; 22 it's a chip -- 23 MS. HOFFER: No. Right in front of Road and 24 Bridge I believe it's hot mix, but -- 25 COMMISSIONER MOSER: So anyway, somebody 28 1 just did a bad job. Okay, next question. On Highway 2 173 and the road then across 534 on the bridge that had 3 to be redone, that was a chip and seal. 4 MS. HOFFER: That was a chip -- 5 JUDGE POLLARD: Let me ask my question. 6 What was used on that, a number 5, number 3 basalt, what 7 was that? 8 MS. HOFFER: State has to use a larger rock 9 because of your speeds, and so it was -- 10 COMMISSIONER MOSER: No. 5 or -- 11 MS. HOFFER: -- a number 3. 12 COMMISSIONER MOSER: -- 3. 13 MS. HOFFER: It was a 3. 14 COMMISSIONER MOSER: Oh, it was a 3. 15 MR. MATTER: Excuse me, that might have been 16 a 4. 17 MR. BIERMANN: I think that's probably a 18 grade 4. 19 COMMISSIONER MOSER: Okay, grade 4. Now on 20 173, which is terrible, I mean you're just like this all 21 over the road, what is that? 22 MS. HOFFER: I don't know. 23 COMMISSIONER MOSER: I think we've got some 24 real evidence there as opposed to just looking at rock. 25 Those roads are terrible and they're loud. 29 1 MS. HOFFER: A lot of it, too is you get a 2 lot more truck traffic on the state highways and -- 3 COMMISSIONER MOSER: No. That's not -- 4 that's not the problem there. It's the application -- 5 it's the surface, okay. It's just in that -- I think 6 I've been told that they're going to redo that because 7 it's so bad. Has the State gone away from basalt? 8 MR. HASTINGS: Yes. They used it once and 9 they said they would never use it again. 10 COMMISSIONER MOSER: Why? 11 MR. HASTINGS: Because it's so hard that at 12 70 miles per hour when it comes up and hits your 13 windshield it cracks your windshield so they don't use 14 it anymore. 15 COMMISSIONER MOSER: Right, and it's loud. 16 MR. MATTER: Loudness comes from the side of 17 the rock. Your grade 3 is going to be louder than your 18 grade 5. 19 COMMISSIONER MOSER: 3 is louder than 5? 20 MR. MATTER: Yeah. 3 is a bigger rock. 21 COMMISSIONER MOSER: Okay, okay, excuse me. 22 I was going the other direction. Okay. So that makes 23 sense. 24 MR. BIERMANN: For many years the State used 25 crushed limestone. 30 1 COMMISSIONER MOSER: What? 2 MR. BIERMANN: For many years the State used 3 crushed limestone, it was called a precoated rock, and 4 it's a little softer rock and it doesn't last as long. 5 They used it for years because of the safety factor, I 6 believe. 7 COMMISSIONER MOSER: So is it the rock is 8 breaking down as opposed to the emulsion? 9 MR. BIERMANN: Yes. If you get your 10 application rate too low, nothing will stick. 11 COMMISSIONER MOSER: Well, isn't the 12 criteria of the rock it's supposed to be a third of it, 13 only a third of it -- 14 MR. BIERMANN: Embedded. 15 COMMISSIONER MOSER: A third of it's 16 embedded, right. 17 COMMISSIONER MOSER: And a lot of times it's 18 not. 19 MR. MATTER: That's the target. 20 COMMISSIONER MOSER: That's the target, a 21 third of it embedded, and lots of times it's not, it's a 22 lot less than a third and therefore you don't get a good 23 bond to the road surface. So in your budget, what's in 24 the budget? 25 MS. HOFFER: Moneywise? 31 1 COMMISSIONER MOSER: No. For what kind of 2 material. 3 COMMISSIONER LETZ: It's our decision. 4 That's what we said in the budget we're going to decide. 5 They have dollars. 6 MS. HOFFER: Yeah. 7 COMMISSIONER LETZ: Joe or Gail, in the old 8 days when Victor was was Commissioner, when did they -- 9 way way back, didn't they use the round -- the uncrushed 10 river? 11 MR. BIERMANN: Uncrushed because it was -- 12 COMMISSIONER LETZ: It's cheap. 13 MR. BIERMANN: Well, that's all that was 14 available. One time -- I think Victor was already out, 15 but I think we were arguing about Jerry Wheatcraft and 16 hills old plant over here on 173, but hit and run that 17 was all that was available. 18 COMMISSIONER LETZ: Okay, that was the 19 reason. From a safety standpoint that's a lot less 20 safe. The round -- 21 MS. HOFFER: You don't have near the skid 22 resistance because you've got the rounded edges, and it 23 may not be a problem on a clear dry day, but you get a 24 rain and that round edge when you try to go stop it's 25 not going to stop like a crushed rock is. 32 1 COMMISSIONER BELEW: We got a lot of hills 2 here, so we probably have a little of this all over the 3 county, all of these? 4 MS. HOFFER: Yes, Sir. 5 MR. BIERMANN: I believe Lane Valley was 6 sealed the last time in 1999, and that's still round 7 rock, but you're at a lower volume road, and it's coming 8 up real quick and easy. But that's how far we are 9 behind on some of these roads. 10 COMMISSIONER MOSER: So this is Lane Valley 11 number 5 -- 12 COMMISSIONER LETZ: Yeah. Or number 3 13 probably. But I mean I would -- to me, I'd go either 14 the Allen Keller or the Wheatcraft crushed, you know, 15 price isn't that much difference. I don't know that the 16 flint is that much of a problem you know, but if y'all 17 think it is, I don't have a problem with going with the 18 Allen Keller, the stuff that comes out from the Junction 19 area. But if we can source it locally, source it 20 locally. 21 COMMISSIONER BELEW: How much of a problem 22 is the flint? What is the impact, what happens? 23 MS. HOFFER: I know Joe said that one year 24 when they were using it, and I don't know if it was on 25 Lane Valley, did you say, Joe, that there was a man 33 1 that -- 2 MR. BIERMANN: It was Roy Miller. He needed 3 new tires anyway. 4 MS. HOFFER: I don't know if the County 5 bought him new tires or -- but he did tell me that 6 claimed it the flint. I have no idea, but flint can get 7 sharp. 8 MR. BIERMANN: And I've had a flat from 9 flint. I think I've even had a flat from basalt that I 10 found in a tire. 11 COMMISSIONER MOSER: I'd go with number 5 12 river rock crushed, because the price difference and all 13 the hauling, and -- even though I would comment, I live 14 on a private road and we use number 5 river rock 15 uncrushed, and it's been there for probably 12 years and 16 have never seen anything -- I mean it wears perfect. 17 You know the speed is 50 miles an hour. Supposed to be 18 35, but everybody drives 50 since it's a private road. 19 But it's in fantastic shape, and had never been a wet 20 surface accident or anything in there, so a lot of 21 traffic. 22 COMMISSIONER REEVES: Kelly, on our roads 23 because they're not the high speed, or the majority of 24 them are not the legally posted high speed, but that 25 some of the state highways and even the FM roads we have 34 1 more curves probably than a lot, and probably more 2 hills -- 3 MS. HOFFER: Yes, Sir. 4 COMMISSIONER REEVES: -- generally. What is 5 the safest for the people driving in your professional 6 opinion, or Joe or Gail or Charlie? What is your 7 professional opinion as the safest? 8 MS. HOFFER: I would say the black basalt, 9 and then I would go a close second with the Allen Keller 10 rock, the crushed. The big thing is it's just having 11 those fragmented surfaces that aren't going to polish 12 quickly and become rounded surfaces, and now somebody 13 can't stop. 14 COMMISSIONER MOSER: Black basalt grade 15 what? 16 MS. HOFFER: We use the black basalt in the 17 grade 3 and the grade 5. And your 3 is going to go on 18 your bottom portion, your 5 is going to be your topcoat, 19 small rock. 20 COMMISSIONER REEVES: And when you say a 21 close second, how close? With their crushed when we're 22 looking at ten dollars plus a ton, I mean that's a major 23 factor. 24 MR. BIERMANN: I think you're real real 25 close, but with a crushed rock you have what they call a 35 1 fractured face, and that's more jagged edges for the oil 2 to bite to. With your round rock it can kind of roll on 3 top of it, and you're just bonding on a smaller area, 4 the fractured base, the chance grabbing 3, maybe four, 5 maybe 5 places. 6 MS. HOFFER: Your going to find and when we 7 go to do the little power point presentation you see 8 that basalt rock hardness, the slide that's up right 9 now, 8 1/2 out of 10 in the hardness testing scale. And 10 your river gravel is going to be more about in the 6 11 range, somewhere in there 6, 7, so it's not as hard. I 12 think it will work. Like I said and the aesthetics, and 13 it's just my personal opinion, and also when I worked 14 the field -- I know that when I was working the field 15 people really liked when we started using the black 16 rock, but that's more of an aesthetic thing on that. 17 COMMISSIONER MOSER: What is the -- you talk 18 about the hardness of two rocks. What's the hardness of 19 a tire? 20 MS. HOFFER: I have no idea. 21 COMMISSIONER MOSER: Well see, I think the 22 tire's so soft compared to the hardness of the surface 23 that your factor of ten difference. I don't think the 24 hardness a rock has that much to do about with the road 25 surface compared to the hardness of a tire. I mean the 36 1 tires are not going to -- are not going to crush the 2 rock. 3 COMMISSIONER LETZ: I think the issue though 4 is that the tires wear the rock, and they will over time 5 get more rounded surface. 6 MS. HOFFER: Yes, they will polish. 7 COMMISSIONER LETZ: They will polish. But 8 my personal feeling is to go with one of the crushed 9 limestones, you know, whichever one y'all thinks is 10 better, either Keller or Wheatcraft, one of the two. 11 COMMISSIONER REEVES: Do you have some 12 photos? 13 MS. HOFFER: I do. And another thing I want 14 to discuss is on driveway sealcoat; not the 15 installation, I know you talked on that. When we go 16 sealcoat driveways and we seal right up to the 17 right-of-way line, most of it is done by hand, it takes 18 a very long time to do it. We did over 3 hundred 19 driveways last year and that does not include the road, 20 the roads themself. So we're also asking if we can stop 21 sealcoating that little apron section of the road, and 22 you'll see them near the end of this power point 23 presentation, which will not only create more time for 24 us to be able to stretch more miles of road that we can 25 get done, without adding additional staff, because I 37 1 know that you've made it very clear, and we don't really 2 have the money to add staff, but when you go from 25 or 3 30 miles of road that we've been doing to 50, we need 4 the time, and I'm trying to figure out a way that we 5 don't increase staff but that we can actually get 50 6 miles ready. That's ten miles per work area. And I 7 think if we got out of the driveway sealcoat business 8 that would probably allow us the time to be able to get 9 in, get that road sealcoated, go to the next road, get 10 it sealcoated. The driveways can take us sometimes 3 11 extra days instead of one day of sealcoat. 12 COMMISSIONER REEVES: I think on the 13 driveway part of it, and we'll need to have a workshop 14 soon so we can address both the new driveways and the 15 old ones, and before you begin your -- 16 MS. HOFFER: Yeah. 17 COMMISSIONER REEVES: Unfortunately it's a 18 little cold so I don't think you'll be starting in the 19 next couple weeks. 20 MS. HOFFER: No. I do need to do something 21 soon because we usually first week in February have 22 already placed all our orders for our rock to try to be 23 ahead of all the other people who are trying to order 24 and have all their rock in place by May. So it is 25 something that I will need to know one way or another. 38 1 They've held off on getting any driveways ready at this 2 point, so no driveways have had any work done to them. 3 So you know if we could do something fairly soon that 4 way at least I can direct them either you guys need to 5 start getting these driveways ready, and we make sure 6 that we've ordered enough extra rock to cover the 7 driveways on a road. 8 COMMISSIONER MOSER: Kelly, I'm for the 9 river rock crushed, either Allen Keller or Wheatcraft, 10 and I prefer keep it local if we could, plus there's a 11 two dollar per ton less expensive if you keep it local, 12 so that's what I would go for. 13 COMMISSIONER BELEW: So the goal is 50 14 miles -- 15 MS. HOFFER: Yes, Sir. 16 COMMISSIONER BELEW: -- right? And that 17 won't matter what kind of rock you use. We just need to 18 figure that out. 19 COMMISSIONER LETZ: Well, it has an impact 20 on the budget though. 21 COMMISSIONER BELEW: Well, here's the 22 question. This is a different size rock. So my 23 question is with the 50 mile goal, does it take more of 24 this than it takes of this bigger stuff? Does it 25 require require more -- it's more expensive to begin 39 1 with -- 2 MR. MATTER: The bigger rock takes more oil 3 to hold it, and it doesn't go as far as the smaller 4 rock. 5 COMMISSIONER BELEW: So we gotta figure out 6 and balance those. You're spending money on emulsion 7 and all that stuff, oil, and then you're spending money 8 on rock. What is it going to cost us per mile? Have 9 you done all of the math? 10 MS. HOFFER: We have yeah. I've got 11 information, plus I have something to hand each one of 12 you have that actually shows a per mile on this. 13 COMMISSIONER REEVES: Why don't we let Kelly 14 show us this power point, because I imagine that a bunch 15 of other questions may be answered. 16 MR. MATTER: Last year if we would not have 17 shot the 3 hundred something driveways we did, I kept 18 track of the oil and gravel, we could have shot an 19 additional four miles just on our roadways. 20 MS. HOFFER: And like I said in a true 21 maintenance program if you're not having to do a lot of 22 reconstruction on a road, you would be using that small 23 rock, and it would be one time down the road with an oil 24 distributor and the chip spreader, one time down. And 25 so if we could get back on a true ten-year cycle and 40 1 really be on that, the majority of the rock that we're 2 going to be ordering would that be number 5. And you 3 just are putting the topcoat to keep the moisture out of 4 the road. Plus along with our crack sealing program, 5 which your lighter rock when you go to crack seal, you 6 see all those black marks down the road, and you see 7 them on the state roads, too. The black basalt, it 8 doesn't show up as bad. You still can see it, but it's 9 not as bad. So we'll start the presentation. 10 That's an uncrushed rock that's on the 11 right-hand side and this is actually at a county line 12 with another county, and the black basalt is our rock, 13 and that's what we're currently using. This is the 14 basalt. It's going to come in a black or a dark gray in 15 color, very hard, 8 1/2 out of 10. And it's a volcanic 16 eruptive rock. Some of the pros I think aesthetically 17 appealing, crack sealant is less noticeable, fractured 18 surface provides better skid resistance. This is what 19 basalt looks like underground before they actually mine 20 it. It is more expensive. The darker color at night a 21 little bit harder to see than the white rock, a little 22 bit higher oil application rate. Loyal Valley in 23 Precinct 2 in 1994 was the first road they tested basalt 24 on, and in 2004 the Road Administrator decided to go 25 with basalt for exclusively for the sealcoat program. 41 1 We have been doing about 35 miles, and we need to be at 2 50. 3 What we were using before white crushed 4 uncrushed river rock sizes 3 and 5, and those are what 5 you have in front of you. Your local white river rock 6 does contain some flint in it. The stuff when you get 7 more in the Junction-Fredericksburg area you're going to 8 have in place of that flint you're probably going to 9 have more granite. Pros of the white rock it's less 10 expensive. Rate of application is slightly lower, it's 11 at a .34 instead of a .36. The fractured surface is 12 better skid resistance, white road is easier to see at 13 night. 14 Some of the cons can have sharp edges that 15 might cause tire damage due to cracked flint. Type of 16 river rock will vary by supplier location. Crack 17 sealant is more noticeable on the white surface when you 18 go to fill the cracks. Pros it's less expensive, the 19 rate is a little bit lower, easier to see at night, and 20 easier on tires with a rounder surface, but it does not 21 have near the skid resistance. The cons smoother 22 surface, less skid resistance, crack sealant's more 23 noticeable, aesthetically to me less appealing than the 24 black. The rock suppliers that you've got samples are 25 Wheatcraft located in Center Point supplies white river 42 1 rock that includes some flint. Allen Keller is the 2 other white and it's a crushed, it's located in 3 Junction, supplies white river rock that excludes flint, 4 and then you've got your basalt from Uvalde. 5 COMMISSIONER LETZ: Kelly, with the Allen 6 Keller that would be Kerrville, so if you were using 7 that in the western part of the County it would probably 8 be the same price as probably Wheatcraft would be? 9 MS. HOFFER: I don't think so. I think 10 pretty much those prices you see are the delivered 11 prices. All of them are delivered prices, so I think 12 regardless. 13 These are some of your precincts that meet 14 up with county lines, so you can see that's Kendall 15 County, that's Lindner Branch, and most of what I have 16 found this one I don't know if it's a type of basalt, 17 but most of the other counties Bandera, and parts of 18 Kendall and Gillespie, a lot of times it is the white 19 rock. And I think Gillespie is using an uncrushed white 20 rock. 21 We got this coated rock from the State to do 22 Sunset Cemetery last year. You can see where it kind of 23 tracks, and you can see with that white rock when it 24 goes to bleed through, you see it's much more prevalent 25 than with the black. So to me it hides a little bit 43 1 more, but it's expensive, too. This is on the driveway 2 sealcoat process. Do a lot of hand wanding with the 3 wand to spray the oil -- 4 COMMISSIONER MOSER: Can we hold off on the 5 driveway stuff -- 6 MS. HOFFER: Uh-huh. 7 COMMISSIONER MOSER: -- until the workshop. 8 COMMISSIONER REEVES: Vickie, could you go 9 back. A few os these comparing the county -- or 10 comparing the surfaces. 11 MS. GARTRELL: I can. 12 MS. HOFFER: Yeah, in Precinct 1 and the 13 white rock that you see that becomes Gillespie County. 14 Black rock is Kerr County. 15 COMMISSIONER MOSER: What's the message 16 there between light and dark? 17 COMMISSIONER REEVES: Just to show you what 18 the two roads would look like, I'm assuming, isn't it? 19 MS. HOFFER: Yes. 20 COMMISSIONER MOSER: Okay. I move that we 21 go with the river rock crushed, and save a reduction of 22 32 percent over the basalt, and use the local Wheatcraft 23 as opposed to Allen Keller, just because of the cost and 24 the cost savings, and buying it local. 25 JUDGE POLLARD: Is there a second? 44 1 COMMISSIONER LETZ: A second, but with an 2 addition. I would still think you that you'd visit with 3 Allen Keller about using their rock in the western part 4 of the County, and see if you can get the price down to 5 the same, you know, and give you some discretion on 6 that. Because it just doesn't make sense to me that you 7 are going to haul rock from Center Point to the YO area 8 when you're right next to the YO and Junction. So I 9 would -- you know -- 10 COMMISSIONER REEVES: I would just say go 11 with the crushed rock with the best price that's 12 available for that job. 13 MR. MATTER: It gives them a little 14 flexibility. 15 COMMISSIONER MOSER: All right, crushed 16 rock. I'll change that. I recommend or I make a motion 17 we go with the crushed rock based on the best price. 18 COMMISSIONER LETZ: Second. 19 JUDGE POLLARD: Been moved by Commissioner 20 Moser, seconded by Commissioner Letz to go with the 21 white rock crushed for the best price. Is there any 22 further comment or discussion? 23 MR. MATTER: We have some of that trap rock 24 still available when we stockpiled, and that we'll be 25 using this year to finish it out. 45 1 COMMISSIONER MOSER: Put it on driveways. 2 MR. MATTER: Driveways ain't worth it. 3 MR. BIERMANN: I would like to say one thing 4 on driveways. It so happens this year we have one 5 subdivision on our sealcoat program, and if my memory 6 serves me correctly, 257 driveways in it. 7 MS. HOFFER: That's one work area. We have 8 five work areas. That's one. 9 MR. BIERMANN: That's probably one of our 10 worse ones. 11 COMMISSIONER MOSER: We're going to get that 12 done in a workshop. 13 COMMISSIONER LETZ: We'll do that pretty 14 soon. I think the -- I don't -- I don't want y'all to 15 have to waste your time doing it, but I'm trying to 16 figure out how to get the property owners to do it, 17 because you can't get someone to come out and sealcoat 18 it, a driveway entrance, I mean just right off the road 19 they won't come out there for the cost. 20 COMMISSIONER MOSER: That's right. 21 COMMISSIONER LETZ: I don't know how we 22 solve that problem, but with the staffing issues I don't 23 think we can afford to redo all driveways, then we'd be 24 do them every 20 years or something. Get them at a 25 longer plan. But I'm not sure, I mean we gotta address 46 1 it, but I don't think we need to redo them all, and they 2 get a little bit of the benefit of the sewer project. 3 Maybe we get a lot of them redone under that project. 4 COMMISSIONER BELEW: Our County Engineer 5 says we don't have a policy. We have de facto policy, 6 we have a practice -- yes, County Attorney for years? 7 MRS. STEBBINS: That's correct. 8 COMMISSIONER BELEW: And we need a policy 9 now before we have 300 more people saying I was promised 10 a driveway here by the developer, we need to do it 11 pretty darn quick. 12 COMMISSIONER LETZ: I agree with you. Need 13 to look at it. Just need to look and think about it a 14 little bit. 15 COMMISSIONER REEVES: That's what I think we 16 need to do a workshop. 17 JUDGE POLLARD: All right, we got a motion 18 on the floor. Those in favor of the motion signify by 19 raising your right hands. Those opposed. It's four 20 zero, passes. One abstention, myself. 21 COMMISSIONER LETZ: Thank you, Kelly. 22 COMMISSIONER MOSER: Thanks, Kelly. 23 COMMISSIONER LETZ: That was very 24 informative. 25 JUDGE POLLARD: Item 1.3 consider, discuss 47 1 and take appropriate action to set a public hearing to 2 abandon Redemption Road which is access to the east 3 entrance of Flat Rock Park. Mr. Hastings. 4 MR. HASTINGS: Thank you. Commissioner 5 Moser put this on. I did have an exhibit that I put 6 together that y'all can look at, hopefully it's in your 7 packet. I think the concern with Redemption Road is 8 that it serves as a back entrance to the dog park, and 9 it is also a secondary entrance to all of Flat Rock 10 Park, so if you're having a mass gathering or something 11 like that it's probably not a good idea to abandon that 12 portion of the road. 13 COMMISSIONER REEVES: But your agenda item 14 is just to set a public hearing and no more, Mr. 15 Hastings. 16 MR. HASTINGS: I didn't -- I didn't do an 17 agenda item. 18 COMMISSIONER MOSER: It just says public 19 hearing, right. Yeah, he was just giving the background 20 of what it is. So I move that we set a public hearing 21 for the abandonment of Redemption Road, and that we have 22 that public hearing at the next Commissioners' Court, 23 which is February the 26th. 24 COMMISSIONER REEVES: Question. Can we get 25 all the legal notices out in time to do a public hearing 48 1 in two weeks, or is there a statutory -- 2 MR. HASTINGS: No, Sir. If it's going to be 3 for abandoning and vacating and discontinuing the road, 4 then what we need is we need a request from the property 5 owner and then also they're going to need to post at the 6 beginning and the end of where they want to abandon the 7 road, and there also need to be public notification 8 placed at the courthouse as well. And there's some very 9 specific language in that. 10 COMMISSIONER REEVES: And we can't set a 11 public hearing. 12 MR. HASTINGS: No, not with this. 13 JUDGE POLLARD: I don't even no if we need a 14 public hearing if it sounds like it's not a good idea to 15 abandon it. 16 COMMISSIONER MOSER: It is a good idea to 17 abandon it. 18 COMMISSIONER LETZ: No, it isn't. It's 19 access to the park. 20 COMMISSIONER MOSER: Excuse me. Not 21 abandoning it. What is the right term, Charlie? Fence 22 it and put a gate across it? 23 MR. HASTINGS: If the person if all they 24 want to do is put a gate across it, then they just need 25 to ask Commissioners' Court to put a gate across it, 49 1 and not be locked. 2 JUDGE POLLARD: So we don't need a public 3 hearing for that. 4 MR. HASTINGS: We don't need a public 5 hearing for that. 6 COMMISSIONER MOSER: Okay, good enough. 7 Good, good, good deal. It's not to abandon because we 8 need that access. Okay? 9 JUDGE POLLARD: All right, we don't need a 10 public hearing that takes care of 1.3. 11 Let's go to 1.4 -- 12 COMMISSIONER REEVES: Judge, we got a bunch 13 of timed items we're already running late on. 14 JUDGE POLLARD: Yeah, 1.5 consider, discuss 15 and take appropriate action on request from Dietert 16 Center to use the courthouse grounds for an annual car 17 show. Jo Carol Smith. 18 MS. SMITH: Hi. We are requesting the use 19 of courthouse grounds for June 30th for the 20th annual 20 car show that Dietert has done. This will be the fourth 21 year. We took it from a couple of guys with the Hill 22 Country Car Club. We would need a rain date of July 23 7th, with the actual date being June 30th. We would 24 need the area from 5 -- I'm sorry, 6:30 in the morning 25 to 5:30. The money that we raise -- we do this in 50 1 conjunction with the Morning Kerrville Rotary. So the 2 money Dietert raises, the money goes to Meals on Wheels 3 under nutrition, and with Morning Rotary the money that 4 is raised goes to education and scholarships. 5 JUDGE POLLARD: At the rate it's growing 6 you're already using up Earl Garrett Street out here and 7 all of the courthouse grounds. Where you going to put 8 them? 9 MS. SMITH: I don't know. Last year we 10 had -- it was my understanding the year before we had 11 145 registrants. This year we had 120 because we had 12 just a little bit of rain that morning, so -- 13 JUDGE POLLARD: Okay. All right, is there a 14 motion? 15 COMMISSIONER LET: I move for approval of 16 the agenda request to use the courthouse square, or 17 courthouse grounds, for the annual car show -- what June 18 30th? 19 MS. SMITH: June 30th with rain date being 20 July 7th. 21 COMMISSIONER LETZ: And the secondary date 22 for July 7th. 23 COMMISSIONER REEVES: I'll second. 24 JUDGE POLLARD: All right, been moved by 25 Commissioner Letz to approve item 1.5, and that is for 51 1 the Dietert Center to use courthouse grounds for their 2 annual car show, primary date of June 30th, as I 3 understand, and alternate date, rain date of July 2nd -- 4 MS. SMITH: 7th. 5 JUDGE POLLARD: 7th, okay. And what hours? 6 MS. SMITH: It would be from 6:30 in the 7 morning until 5:30. 8 JUDGE POLLARD: On both of those dates? 9 MS. SMITH: Yes. 10 JUDGE POLLARD: All right. Is there any 11 further discussion? Those in favor signify by raising 12 your right hands. It's four zero, unanimous. One 13 abstention, myself. Thank you, Ma'am. 14 MS. SMITH: Thank you. 15 JUDGE POLLARD: All right, good luck with 16 that. 17 Item 1.6 consider, discuss and take 18 appropriate action on request to authorize the County 19 Judge to prepare a letter approving the sale of alcohol 20 Easterfest being held at Flat Rock Park on March 31, 21 2018. Letter to be sent to the Texas Alcoholic Beverage 22 Commission, (TABC). Jake, you want to make this 23 presentation, or Caleb Schmerbeck, or both? 24 MR. SCHMERBECK: To whom it may concern: 25 Please accept this letter as confirmation that the 52 1 Commissioners' Court of Kerr County has approved the use 2 of Flat Rock Park for Easterfest. Easterfest is a 3 Chamber of Commerce sponsored event operated by 4 Leadership Kerr County, the class of '33. Kerr County 5 has approved the use and sale of beer by Leadership Kerr 6 County for the following dates listed. Saturday, March 7 31st from 9 a.m. to 7 p.m. 8 COMMISSIONER REEVES: Jake, will the permit 9 be under your license? 10 MR. WILLIAMSON: No, Sir. Under the Chamber 11 of Commerce. 12 COMMISSIONER REEVES: Under the Chamber. I 13 move for approval to allow Easterfest to request a 14 letter with the TABC for March 31st, 2018. 15 COMMISSIONER MOSER: Second. 16 JUDGE POLLARD: Been moved by Commissioner 17 Reeves, seconded by Commissioner Moser to allow the 18 County Judge to send a letter to the TABC indicating 19 that the Flat Rock Park on March 31st, 2018 will be 20 authorized to -- the parties in charge authorized to 21 sell alcoholic beverages, as far as the County's 22 concerned. 23 COMMISSIONER MOSER: That being beer. 24 JUDGE POLLARD: Beer. 25 MR. WILLIAMSON: Yes, Sir. 53 1 JUDGE POLLARD: Not alcoholic beverage; just 2 beer. 3 COMMISSIONER BELEW: Lots of beer. 4 COMMISSIONER MOSER: Just beer. 5 JUDGE POLLARD: Lots of beer. 6 COMMISSIONER BELEW: Lots of beer. 7 JUDGE POLLARD: Okay. And in the motion to 8 say lots of beer. 9 All right, is there any further discussion? 10 There being none, those in favor signify by raising your 11 right hands. It's four zero, unanimous. One 12 abstention, myself. 13 All right, item 1.7 consider, discuss and 14 take appropriate action for for the Court to surplus 15 various items, in the Road and Bridge department to be 16 sold on GovDeals. Kelly. 17 MS. HOFFER: This should probably be our 18 last round hopefully for a couple years, but I have an 19 attached list, and I'd like to have them read into the 20 minutes. 21 We have one box blade, one JCB backhoe 22 bucket, one 1988 to 1990 GW3 Gradall bucket, one winch 23 and steel cable, two field tanks from Center Point yard. 24 We no longer serve fuel at the Center Point yard. Two 25 fuel tanks from Ingram yard. We switched from gravity 54 1 fed tanks to electronic pumps, so those gravity tanks 2 are no longer needed. One auger, one Tigershark jet ski 3 that got dumped on the side of the road. 32 break 4 shoes, 12 break pads, 3 master cylinders, four wheel 5 cylinders, nine clutches, various size culvert pipes. 6 24 inch end size that I think we got from the State 7 years ago. We do not use that type of pipe, and I have 8 attached pictures so you can see what these items look 9 like. Culvert pipe ends, 18 inch, there's three of 10 them, culvert pipe ends size 15, 8 of those. Culvert 11 pipe end size 8, which is an 8 inch, two of those. 12 Culvert pipe end size six, three of those. We have an 13 old storage container that we used to have Reddy Ice 14 delivered to our yard years ago, probably back in 2002. 15 Bought our own ice maker, told Reddy Ice back in 2002 to 16 pick up their freezer, never have. It's been sitting 17 over in our yard since 2002, so that's on the list. One 18 Dayton Speedaire air compressor, one wheel of hoses, a 19 bunch of different size hoses, hydraulic air hoses, 20 different sizes on that. We also -- we did surplus this 21 RB6108, it's a cab and chassis. We did have you surplus 22 it. We sold it, and the buyer backed out, so we're 23 going to be relisting that. And we have a 2012 Ford 24 F350 rear bumper. The guy that bought the bed didn't 25 want the bumper so we kept it, and we'd like to sell 55 1 that. 2 So I'm here to ask the Court to surplus 3 these items on this list so we can list them on 4 GovDeals. 5 COMMISSIONER LETZ: I move we approve the 6 list read into the record by the Road and Bridge 7 Administrator and surplus items as listed. 8 COMMISSIONER MOSER: Second. 9 COMMISSIONER BELEW: Second. 10 JUDGE POLLARD: Been moved by Commissioner 11 Letz, seconded by Commissioner Moser to approve item 12 1.7, and that is to approve the list of the items read 13 into the record by Kelly Hoffer to be surplus items from 14 the Road and Bridge Department to be sold on GovDeals. 15 Is that the name of it GovDeals? 16 MS. HOFFER: Yes, Sir. 17 JUDGE POLLARD: All right, is there any 18 further comment or discussion about that motion? There 19 being none, those in favor signify by raising their 20 right hands. It's four zero, unanimous. One 21 abstention, myself. 22 1.8 consider, discuss and take appropriate 23 action for the Court to approve the private road name 24 Dorado Rd. N. The Road is just an Rd. capital N. 25 Kelly. 56 1 MS. HOFFER: Yolanda and Raul Dorado applied 2 on January 31st, 2018 through the 911 office to name the 3 private road Dorado Rd. N.. This particular easement is 4 not County maintained. There were some civil issues 5 concerning this particular easement that I believe were 6 resolved in 2017. 7 And at this time, I ask the Court for their 8 final approval naming this privately maintained easement 9 Dorado Rd. N. in Precinct 3. 10 COMMISSIONER LETZ: Kelly, a couple 11 questions before I make a motion. This is only looking 12 at the map, it's not the road that connects to 13 Schladoer; it's only the portion that turns off of 14 Private Road 1354? 15 MS. HOFFER: The map on there should show, 16 and that's from the 911 office. 17 COMMISSIONER LEZ: I just want to make sure 18 it's only that portion and it's not the portion that's 19 connected to Schladoer. And the other question I have, 20 and you may not have the answer to this, is that there 21 is under the -- out of that litigation that happened 22 last year, there is no access to the other property off 23 of Dorado Rd. N., is that correct? I just don't want to 24 come back and redo this. We've done it several times I 25 think already. And I know that they met with 911. 57 1 MS. HOFFER: I believe you're right on that. 2 And the other one according to the 911 map the arrow it 3 stops at Private Road 1354 North and does not -- I think 4 it's Private Road 1354 North is actually what goes into 5 Schladoer according to the 911 map was given to the 6 application. 7 COMMISSIONER REEVES: And that's what you 8 were asking. 9 COMMISSIONER LETZ: Yeah, that's the main 10 part. I'll move for approval. 11 COMMISSIONER BELEW: Second. 12 COMMISSIONER LETZ: Hopefully. 13 JUDGE POLLARD: Who seconded? 14 COMMISSIONER MOSER: Harley. 15 JUDGE POLLARD: Moved by Commissioner Letz, 16 seconded by Commissioner Belew to approve item 1.8, and 17 that is to change the private road name to Dorado Rd. N. 18 as put forth in the item. Any further discussion or 19 comment? There being none those in favor signify by 20 raising your right hands. It's four zero, unanimous. 21 One abstention, myself. 22 MS. HOFFER: Thank you. 23 JUDGE POLLARD: Item 1.10 consider, discuss 24 and take appropriate action for the Court the approve a 25 final plat for Victor Acres, situated in Precinct 2. 58 1 Mr. Hastings. 2 MR. HASTINGS: Thank you, Sir. The 3 preliminary plat was approved on January the 8th, 2018 4 by Court Order 36530. And this final plat you have in 5 front of you is in conformance with the preliminary 6 plat. 7 County Engineer requests that the Court 8 approve the final plat for Victor Acres, Precinct 2. 9 COMMISSIONER MOSER: So move. 10 COMMISSIONER BELEW: Second. 11 JUDGE POLLARD: Been moved by Commissioner 12 Moser, seconded by Commissioner Belew to approve item 13 1.10 as presented, and that is to approve the final plat 14 for Victor Acres as presented, situated in Precinct 2. 15 Is there any further comment or discussion? There being 16 none, those in favor signify by raising your right 17 hands. It's four zero, unanimous. One abstention, 18 myself. 19 JUDGE POLLARD: 1.11 consider, discuss and 20 take appropriate action for the Court to set a public 21 hearing at 9 a.m. on March 26th, 2018 for the revision 22 of plat for lot 166 of Spicer Ranch No. 3 of record in 23 volume 3, page 85 of the Plat Records of Kerr County, 24 Texas. This tract is located in Precinct 1. Mr. 25 Hastings. 59 1 MR. HASTINGS: Thank you. Lot 1 of 166-A 2 will be 2 acres out of existing Lot 166, which is 3 currently 9.09 acres. The remainder of Lot 166, 7.09 4 acres, must be platted before it can be developed. A 5 public hearing was conducted on January 8th, 2018, and 6 nobody speak for or against the revision of plat. The 7 final revision of plat was considered by the Court on 8 January 22nd, 2018 and the owner of the remainder of Lot 9 166 requested the Court take no action. The Court 10 tabled the item. Kerr County Subdivision Regulations, 11 Section 6.04.C states during a regular term where the 12 Commissioners' Court, the Court shall adopt an order to 13 permit the revision of the subdivision plat if it is 14 shown to the Court that: One, the revision will not 15 interfere with the established rights of any owner of a 16 part of the subdivided land, or two that everyone has 17 signed off on it. Due to inadequate public notification 18 the County Attorney has advised the public hearing and 19 publication procedure should be redone. 20 County Engineer requests the Court set a 21 public hearing for 9 a.m. on March 26th, 2018 for the 22 revision of plat for Lot 166-A of Spicer Ranch No. 3, 23 volume 3, page 85. It's in Precinct 1. 24 JUDGE POLLARD: So the agenda item is 25 incorrect when it says Lot 166; it should be 166-A? 60 1 MR. HASTINGS: I apologize, it is lot 166. 2 They want to make it 166-A. 3 COMMISSIONER REEVES: The current lot is 4 166. 5 MR. HASTINGS: That's correct. 6 COMMISSIONER BELEW: Turned it into two. 7 JUDGE POLLARD: Yeah. Okay, any comment -- 8 is there a motion? 9 COMMISSIONER BELEW: I'll make the motion 10 that we accept the -- that we have to approve the item 11 and have the public meeting March 26th. 12 COMMISSIONER LETZ: Second. 13 JUDGE POLLARD: Been moved by Commissioner 14 Belew and seconded by Commissioner Letz pursuant to item 15 1.11 of the agenda package, and that is to set a public 16 hearing at 9 a.m. on March 26th, 2018 for the purpose of 17 26 revision of the plat for Lot 166 of Spicer Ranch 18 No. 3 of record in volume 3, page 85 of the plat records 19 of Kerr County, Texas. Any further comment or 20 discussion? There being none those in favor signify by 21 raising their right hands. It's four zero, unanimous. 22 Ten-minute break. And one abstention, myself. 23 COMMISSIONER BELEW: From the break? 24 (10-minute break.) 25 JUDGE POLLARD: All right, folks it's 10:20, 61 1 time for the break to be over. Let's get back to 2 business. 3 All right, had a request to move item 1.26 4 up now, because we have some gentlemen here from the 5 KEDC Corporation to make a presentation, so we can 6 release them. Are they here? 7 COMMISSIONER MOSER: They're here. 8 JUDGE POLLARD: Call item 1.26 consider, 9 discuss and take appropriate action regarding Kerr 10 Economic Development Corporation operations and funding. 11 It was considered that might be executive session, but I 12 understand it's going to be a public presentation. 13 MR. O'CONNOR: Well, it's a public 14 presentation, yeah. Thank you. I'm going to share with 15 you, if it please the Court. I had e-mailed you, I 16 think, back in December that KEDC was undertaking an 17 economic impact study. That's the result of that study. 18 We had an independent consultant out of Austin called 19 Impact Data Sources take a look at the economic impact 20 of all the projects that KEDC had participated in since 21 2014. We took a look at the operating support that we 22 received from all of our funding sources of which the 23 County is one, the City, EIC and also KPUB, and what 24 they did was an economic impact analysis on that using 25 something called a RIMS II model, which is the industry 62 1 standard. It's used by the Department of Commerce. 2 Page 6 is probably what's important to you, because page 3 6 shows all our stakeholders return on investments on 4 that 4-year period. Now, I'm going to say that with a 5 disclaimer that KEDC did not do these projects alone. 6 We have a lot of stakeholders that we work with on this, 7 so it's not just us as an organization taking credit for 8 this. But we did help facilitate some of this work. 9 We're also looking at another project that 10 they're requesting the tax abatement, which is Bending 11 Branch that is not included in that scenario right now, 12 but I'm working with Miss Stebbins right now to have 13 them complete their paperwork and we'll update that 14 analysis, and I dare say I think that the County and all 15 our stakeholders return on investment is even going to 16 look a little bit better. 17 I also have provided our budget at this 18 point in time. We're not making a funding request, but 19 I'll share with you that the organization is going 20 through a strategic planning process right now. We have 21 Avalanche Consulting coming on December 12th and also 22 January 29th. Take the Board and also some of the City 23 administration through a planning process so that we 24 could develop metrics, how we measure our results, how 25 do we communicate projects activity with all our 63 1 stakeholders, plans for the future in terms of targeted 2 industries, not only for the City but for the County as 3 well. 4 We do have a draft, and that will be 5 discussed by the Board this Thursday, and as soon as we 6 work some of those issues, I will end up getting a draft 7 back to the Commissioners' Court for comment. 8 So at this point in time, we have provided 9 you with a copy of our budget. We're not asking for any 10 funding at this point in time, it's just an update. 11 Another thing that we're considering is as we make these 12 project updates on a quarterly basis, we'll likely end 13 up asking for funding at that point in time. So as we 14 go through this transition period, I think keeping the 15 organization on somewhat of a short leash is much 16 warranted, and I think you're going to see a much more 17 greater value moving toward. 18 COMMISSIONER MOSER: So let me ask a couple 19 things to what Brian's saying to. As part of the 20 strategic plan we complete, we haven't reviewed it by 21 the Board yet or finalized that -- 22 MR. O'CONNOR: That's correct. 23 COMMISSIONER MOSER: -- and I think that 24 will be important to come back to Commissioners' Court 25 with. There also been some discussion Brian has -- 64 1 we're sorry to see that, has submitted his letter of 2 resignation as the head of the KEDC Executive Director, 3 and so there's going to be some action there by KEDC. 4 Also there's been some discussion with the 5 Chamber of Commerce and their activities and what might 6 be done, you know, to do as part of our strategic 7 planning with KEDC to look at efficiencies that could be 8 realized with that, so I think Brian and Mike could come 9 back to Commissioners' Court. 10 MR. O'CONNOR: Yeah, we really recognize 11 that the Chamber has a very strong network, that the 12 Chamber is also countywide as well as KEDC. And we 13 realized some operating efficiencies by working 14 together, and can we strengthen that network by 15 collaborating as well. We have worked well over the 16 last 14 months that I've been here, but maybe we should 17 formalize that structure a little bit more. And that's 18 where we're headed we believe. 19 COMMISSIONER MOSER: So you'll come back 20 with the budget with the appropriations of funds of the 21 KEDC once the strategic plans and then this other -- 22 MR. O'CONNOR: And also with a plan which is 23 hopefully more responsive, give you a better value, 24 greater accountability, and also greater targeted 25 industries, I mean that based upon what the county's 65 1 needs are. 2 COMMISSIONER MOSER: Now Brian also has I 3 know some -- all of us are probably interested in the 4 things that on the radar for potential businesses, and I 5 think those will have to be in executive session. If we 6 want to we can do that today in executive session with 7 Brian, and Mike and him are prepared to do that, or we 8 can wait until Brian comes back, or his replacement 9 comes back with this strategic plan that Corporation 10 requests, whatever the Court chooses. 11 JUDGE POLLARD: I think that would be 12 appropriate. 13 COMMISSIONER MOSER: Okay. So we'll not do 14 that in executive session today. So this is just to 15 say, you know, give an update from KEDC of what's 16 happening, and there's some I think speech plan is 17 important, and I think is being done in concert with the 18 Chamber of Commerce and the City of Kerrville with their 19 20/50 plan. 20 COMMISSIONER LETZ: Judge, if you could call 21 at the same time because it's related to this, item 22 1.18. 23 JUDGE POLLARD: All right, we'll call item 24 1.18 discussion regarding economic development and a 25 joint meeting with Kerrville City Council. Commissioner 66 1 Letz. 2 COMMISSIONER LETZ: I believe it's related. 3 Commissioner Moser and myself met with the Mayor in 4 early -- and City Manager a week or so ago about the 5 economic development and a joint meeting. And it was 6 kind of decided at that time that there may be some 7 changes coming to KEDC. They're doing strategic plan. 8 EIC is doing a long -- kind of looking back at their 9 function, what they're doing, and out of that meeting I 10 think there was agreement that the City and, you know, 11 pretty much the County, too that we want to look at this 12 a little bit further, but it's little bit premature 13 right now. They asked that we hold off on a joint 14 meeting until probably early June to discuss the 15 economic development, after all these other things that 16 have fallen in place and looked at. But I think that 17 there's a -- you know, I thought it was a really good 18 meeting that we had with the City, just that the 19 concerns that I've had, and I know -- I don't know about 20 the rest of the Court, but I've had the City share some 21 of those same concerns and -- or at least the Mayor and 22 City Manager do. So I think it will be the best thing 23 is just to wait until early June, roughly, to have a 24 joint meeting and try to once we figure out kind of a 25 plan to present as opposed to just discussing, so -- 67 1 JUDGE POLLARD: So that applies to 1.26 as 2 well. So no action now and just kind of wait until 3 then. 4 COMMISSIONER LETZ: Yeah. Nothing at this 5 point. 6 COMMISSIONER MOSER: And just to -- I want 7 to commend Brian O'Connor for what he's done. He 8 initiated this economic impact study I understand for 9 KEDC, and the bottom line on page 6 is to date by this 10 independent assessment there's been 148 percent return 11 on investment by the County for the money that's been 12 invested. 13 MR. O'CONNOR: Yeah, you guys are out 14 performing the S & P 500. Thank you very much. 15 JUDGE POLLARD: Thank you for everything 16 you've done. 17 COMMISSIONER MOSER: Thank you. 18 JUDGE POLLARD: All right, let's go back and 19 pick up 1.4 report regarding ongoing activities at Kerr 20 County Animal Services facility. Finally got to you, 21 Reagan. 22 MR. GIVENS: Good morning. Just to give 23 y'all a little brief on activity. We're continuing the 24 12-hour shift rotations that we started, which I guess 25 was mid December, 2017, for 24 hour coverage for the 68 1 City of Kerrville and the County, a long with Ingram, 2 Center Point and Hunt. They're doing -- our officers 3 are continuing to adjust to this. They're just -- 4 they're doing really good. Because we have a few that 5 have never done it before, but they're doing a great job 6 with that. I would say that they're continuing and 7 they've had no problems so far. 8 We did hire 3 new full-time Animal Control 9 Officers before this took affect to begin training. 10 Just to let you know they've taken the required state 11 training course, and they passed it, they're all 12 certified Animal Control Officers. We'll be having a 13 certified instructor come to the facility in March, and 14 I believe they'll be either mid to the end of the month 15 to train our new Animal Control Officers and our new 16 Kennel Techs for all the other certifications that 17 they're going to need to perform their job. 18 Right now it's kind of spread through the 19 ones that are certified. Everybody's doing a good job, 20 but not everybody's certified in everything yet. That 21 includes certifications with pepper spray, bite stick, 22 officer's survival and euthanasia for those that don't 23 have it. 24 I also wanted to talk about the iPad that we 25 purchased for use at the facility along with adoption 69 1 events. This was to enhance and streamline our ability 2 to post dogs and cats to our Facebook page must faster 3 and easier than we've ever been able to do before. We 4 can take pictures when these dogs and cats come in. 5 They go right on Facebook, whether it's a stray or a 6 surrender we're able to get them online a lot faster as 7 opposed to photograph taking. We're having to download 8 them to the computer, then on to Facebook, which is a 9 lot more time consuming. This has been real successful 10 so far. We've got some real positive feedback from the 11 public, real positive comments. It's being overseen and 12 maintained by the administrative assistant, she's been 13 doing a fantastic job with keeping up with it along with 14 everything else she's doing. 15 We're trying to post more photographs of 16 dogs and cats with their new perspective owners or 17 adopters in an effort to show how many animals are 18 leaving the facility. I think that's something that 19 hasn't been done as well for awhile, and the public was 20 not seeing how many animals are actually leaving the 21 facility, they're adopted or going out on the family fit 22 program, which is a trial period. So we're trying to 23 get that up. We ask permission to take a photo, we 24 don't put any names on there. But getting that online 25 and people seeing that, we've gotten a lot of positives 70 1 from that. 2 We're also trying to stay ahead of some 3 things that people in the public ask questions on about 4 the animals being cold, things of that nature. We 5 recently posted a photograph of the temperature outside 6 and what the temperature inside the kennel area was, 7 which was around 65 degrees when it was in the 30's. 8 We're also trying to get more into doing some adoption 9 events, we kind of spoke on this possibly doing one 10 every two months. I think that's a good goal. If we 11 can do one a month, I would like to do that as well. We 12 actually had one this last Saturday at Pet Supplies 13 Plus. We took everything we had available at the time, 14 dogs and cats, which I think was six or seven dogs, and 15 3 cats. So we, I believe, family fitted two dogs and 16 adopted one out. And then we actually had one that was 17 returned to us from the previous week before. They 18 found us there so they brought that dog back. But it 19 was a successful, so we got 3 to families and homes, so 20 we'll see how that works out. 21 Also, one other thing that I wanted to 22 mention, we're planning an open house-type adoption 23 event in April. I'm not sure of the date yet, but the 24 purpose of that is to invite the public to our facility, 25 basically show them around, let them ask some questions, 71 1 meet the staff, and adopt an animal if they would like 2 to. 3 So I just wanted to let y'all know about 4 that. That's something we'll be trying to do then. So 5 that's about everything we have going on right now, 6 we'll just continuing with business as usual, and things 7 are going well. 8 JUDGE POLLARD: Any questions of Reagan? 9 COMMISSIONER REEVES: I'd just like to say, 10 and we talked about this at the workshop, but Reagan's 11 staff has been under a lot of scrutiny and pressure, and 12 I appreciate how you guided them through this. 13 MR. GIVENS: Thank you. 14 COMMISSIONER LETZ: I appreciate it. And I 15 think getting this information out to the public is a 16 big plus, and doing a good job, and keeping that -- or 17 changing the format and getting things out to the 18 public. 19 MR. GIVENS: Yes, Sir. I've had help, a 20 lot, and we've got real positive feedback from it. 21 COMMISSIONER REEVES: Thank you Reagan. 22 COMMISSIONER MOSER: Thank you, Reagan. 23 JUDGE POLLARD: We need to go to item 1.9 24 consider, discuss and take appropriate action to approve 25 policy for Onside Sewage Facilities connections and 72 1 related matters to East Kerr County/Center Point 2 Project, and to rescind Court Order Number 36556. 3 COMMISSIONER LETZ: Judge, we're going to 4 pass on that again until we can come up with a very 5 clear policy. 6 COMMISSIONER BELEW: Who's coming up with 7 it. Who's working on this? 8 COMMISSIONER LETZ: Charlie -- 9 COMMISSIONER MOSER: Me. 10 COMMISSIONER LETZ: -- Tom, myself, Katie. 11 Primarily the four of us, which is maybe the problem. 12 COMMISSIONER MOSER: We will do it next 13 time. 14 JUDGE POLLARD: All right. Item 1.12 15 consider, discuss and accept the Racial Profiling Report 16 from the Kerr County Sheriff's Office. 17 SHERIFF HIERHOLZER: Y'all have it in your 18 package. It's just to accept it. 19 COMMISSIONER LETZ: I move we accept the 20 Racial Profiling Report as presented from the Sheriff. 21 COMMISSIONER REEVES: Second. 22 COMMISSIONER BELEW: Second. 23 JUDGE POLLARD: Been moved by Commissioner 24 Letz and seconded by Commissioner Reeves to accept the 25 Racial Profiling Report from the Kerr County Sheriff's 73 1 office. Any further comment or discussion? If not, 2 those in favor signify by raising your right hands. 3 It's for zero, unanimous. One abstention, myself. 4 1.13 consider, discuss and take appropriate 5 action regarding the appointment by the Commissioners' 6 Court of a member to the Kerrville Chamber of Commerce 7 Craft Agriculture Committee. Commissioner Moser. 8 COMMISSIONER MOSER: This committee has been 9 in existence for several months. I have been on that 10 committee not as an official member, but I think they 11 made a presentation here to us of what they're doing, 12 primarily to promote that industry throughout the 13 County, and continue the wine trail and mini brewpubs, 14 etc. So this is just to make it official, so I make a 15 motion that I be named to that committee. 16 COMMISSIONER LETZ: Second. But my question 17 is why do we -- is there like a committee of a group of 18 people? I mean I guess -- 19 COMMISSIONER MOSER: It's a committee of a 20 group of people. Now then, I think that this was 21 brought forward from the presentation that was made by 22 Walt Koenig before that the County as a member of that 23 committee, so that's the reason it's on the agenda. 24 COMMISSIONER BELEW: Is there one person 25 representing each entity? It's not just business 74 1 owners, right? 2 COMMISSIONER MOSER: Oh, no. No, it's not 3 just business owners. It's EIC, the Chamber, the KEDC, 4 Convention Visitors Bureau, and some business people, 5 right. 6 COMMISSIONER BELEW: Who represents the 7 group itself? 8 COMMISSIONER MOSER: Walt Koenig is the 9 chairman. 10 COMMISSIONER BELEW: No. I mean there's a 11 name for it? 12 COMMISSIONER LETZ: Craft agriculture. 13 COMMISSIONER BELEW: Is there a President of 14 anything with that or -- 15 COMMISSIONER MOSER: There's a chairman of 16 the committee and that's Walt Koenig. 17 COMMISSIONER REEVES: You're asking if 18 there's a producer. 19 COMMISSIONER BELEW: Yeah, yeah. 20 COMMISSIONER LETZ: Anyone that does it. 21 COMMISSIONER BELEW: Yeah. Anyone that 22 actually does it versus all of the people that talk 23 about it. 24 COMMISSIONER MOSER: Yeah, yeah. 25 COMMISSIONER BELEW: Okay, so who is that? 75 1 COMMISSIONER MOSER: What it is it's an 2 advisory committee on looking at the opportunities and 3 listening to the proposals from people in the community, 4 just like Jeremy Walthers came in the other day, and he 5 brought it to that committee on fees and permits, and to 6 encourage the mini brewpubs in the community, and then 7 the County passed a resolution last session, which says 8 we support and want to incentivize those type of 9 business, and we also approved the reduction of the 10 permits and fees associated with that particular 11 installation of -- not of that particular installation, 12 but of brewpubs. 13 COMMISSIONER BELEW: At this time there's no 14 association or anything for agricultural -- craft 15 agriculture. 16 COMMISSIONER MOSER: What do you mean by 17 association? 18 COMMISSIONER BELEW: Well, I mean like an 19 association for cattle raisers, and mohairs -- 20 COMMISSIONER MOSER: No, it's not that, it's 21 not that. It's just a focus -- it's a focus group in 22 the community for craft agriculture, that's what it is. 23 So it's not a formal professional organization if that's 24 what you're asking? 25 COMMISSIONER BELEW: That's what I was 76 1 asking. 2 COMMISSIONER MOSER: It just says yeah, 3 yeah, the County will participate, and I think it's 4 consistent with the Resolution we passed last time of 5 encouraging that. And one of the reasons -- one of the 6 things that I realize that this committee had not been 7 doing until about six weeks ago is number 1, you know, 8 looking more outside of the City and the potential of 9 everything we talked about of olive groves, and 10 vineyards, and wineries, and with that -- on wineries 11 and so forth that can't exist along 173 and outside the 12 City limits and on to Center Point and toward Comfort 13 unless the alcohol -- the sale of alcoholic beverages in 14 Precinct 2 is put on the ballot for November. 15 That being said when I went to the committee 16 before, I laid that as an issue, and I think the 17 committee was not really registered on the fact that 18 that was a detriment to the activities associated with 19 craft agriculture committee, so the Chamber of Commerce 20 took the lead in getting that on the ballot for next 21 November. So they gotta get 14 hundred signatures so 22 basically what the Chamber of Commerce did is come up 23 with funds by with which to get that accomplished. Now 24 whether or not they're going to get that accomplished or 25 not that -- so that's an example of what the committee 77 1 does. It's not a professional organization per se. 2 It's just a -- it's a committee that just focuses on the 3 enhancement and incentive for craft agriculture in this 4 community. 5 JUDGE POLLARD: Whoo. 6 COMMISSIONER MOSER: I mean I -- trying to 7 make it - okay, that's what it is. 8 COMMISSIONER BELEW: We had a second 9 already. 10 JUDGE POLLARD: Everybody all in favor raise 11 your right hand. Those in favor of the motion -- All 12 right, it's four zero, unanimous. One abstention. 13 COMMISSIONER MOSER: And we'll report every 14 quarter. 15 JUDGE POLLARD: Item 1.14 consider, discuss 16 and take appropriate action regarding capital 17 improvements to Center Point Lions Park, situated in 18 Precinct 2. Commissioner Moser. 19 COMMISSIONER MOSER: Okay, thank you, Judge. 20 This is a follow-up to the workshop that we had four or 21 five years ago on improvement to our parks. And we 22 looked at ramps, boat ramps and so forth and associated 23 with the west end of the County. We looked at a Master 24 Plan, which I've given you copies of, partially here for 25 improvement at Center Point Lions Park. One of the -- 78 1 I think there was in that proposal, or that Master Plan 2 that was presented back then by Tom Collins, it was 3 proposed for $85,000.00 for capital improvements in the 4 park. I think to date we've spent $5000.00. We put in 5 volleyball courts down there. Martin Marietta donated 6 $18,000.00 worth of sand. The Maintenance Department 7 improved that, along with Road and Bridge, so that's 8 been installed. Part of it was also to hard surface the 9 parking lot. We think that that's not necessary to do. 10 Road and Bridge has graded that a couple times. The 11 thing that's missing though is some playground 12 equipment. So what I'm proposing is that we follow 13 through on that Master Plan and consistent with -- and 14 I'll ask the Auditor how much we have in the budget for 15 capital improvements in the parks. But I make a motion 16 that we have a committee to establish what some 17 playground equipment would be, could be, consistent with 18 it being in the floodplain, and put that equipment in. 19 And I think the estimate in the Master Plan that we 20 presented back then was 35 thousand dollars for 21 playground equipment, and we got the location identified 22 in the handout that I've given to you. But I would 23 suggest to have it looked at it in more detail, is that 24 we move forward and have a committee made up of the 25 Maintenance Department, Tom Collins who put the Master 79 1 Plan together, myself, and the Auditor look at that and 2 come back to the Court with a recommended playground 3 equipment to be installed before this summer, and be 4 limited to and not to exceed 25 thousand dollars. 5 MRS. DOSS: 25 thousand? 6 COMMISSIONER MOSER: 25. 7 MRS. DOSS: Do you want to know what we have 8 in the budget? 9 COMMISSIONER MOSER: Yes. 10 MRS. DOSS: In the Fund 31, which is the 11 parks fund, we currently have $9,000.00 budgeted for 12 capital outlay. And in fund 16, which is our capital 13 projects fund, we have a line item for parks and it has 14 $50,000.00 budgeted, but that was specifically -- during 15 the budget process that was specifically set aside for 16 Riverside Drive cul-de-sac, fencing, and gate. But I 17 mean that could be changed, but that's during the 18 process what y'all discussed. 19 COMMISSIONER MOSER: Yeah, I think Riverside 20 -- well anyway, I don't want to go -- it's not on the 21 agenda right now for Riverside Drive, but I'm certainly 22 not against that, and I talked to Charlie about keeping 23 that as thorough fair if we needed it, so -- 24 COMMISSIONER LETZ: I think we need a 25 workshop to figure out where we're going to spend all 80 1 the money that's left in the capital line item budgeted 2 that 50 now, but we need to look at all of them together 3 at one time and be done with all of that. 4 COMMISSIONER MOSER: We've done that one 5 time. We've not taken any action. 6 COMMISSIONER LETZ: But we've looked at a 7 lot of things, and you know we talked about some stuff 8 at little league fields, never had to spend any money on 9 that. Then -- 10 COMMISSIONER MOSER: Let's do that then, 11 let's do a workshop and then let's come out of that 12 workshop at next Commissioners' Court with an action 13 plan. 14 COMMISSIONER LETZ: I agree. 15 COMMISSIONER MOSER: I think that's it. We 16 just haven't taken any action. Okay, good enough. 17 COMMISSIONER REEVES: So motion withdrawn? 18 COMMISSIONER MOSER: Yeah. We'll do a 19 workshop and come back. And delay this motion -- this 20 item until after the workshop. 21 JUDGE POLLARD: All right, motion's 22 withdrawn. 23 We go to item 1.15 consider, discuss and 24 take appropriate action to update the burn ban policy. 25 Commission Moser. 81 1 COMMISSIONER MOSER: I want to pass on that, 2 Judge, I've got some more work to do. 3 JUDGE POLLARD: All right. 4 MRS. STEBBINS: I have some information I 5 can provide you if you'd like me to. 6 COMMISSIONER MOSER: Okay, good deal. Yeah. 7 JUDGE POLLARD: Item 1.16 consider, discuss 8 and take appropriate action regarding the future use of 9 the building located at 3499 Legion Drive, that's the 10 Probation Building, and at 3501 Legion Drive, that's the 11 JDC Building. Commissioner Reeves. 12 COMMISSIONER REEVES: Yes. And Judge 13 because it'll probably be interrelated could you call 14 item 1.17 as well, so we can discuss them both? 15 JUDGE POLLARD: All right. Consider, 16 discuss and take appropriate action regarding recent 17 workshop involving the layout and future use of building 18 space at the courthouse and other county facilities. 19 That's item 1.17. All right, they're both called. 20 COMMISSIONER REEVES: Thank you. And then 21 I'm going to have to ask Commissioner Letz to join in 22 because I did have to miss a meeting on Thursday. As 23 you'll recall at the workshops we looked at the 24 courthouse facilities on one meeting, walked around, 25 looked at, discussed possible uses, relocation of 82 1 offices, what have you. And then a subsequent meeting 2 we went out to the probation building and the JDC 3 building. We also discussed possible uses, possible 4 sale, possible moving of offices. 5 I did inquire with Mr. Billy Snow, President 6 of TexAppraise Incorporated here in Kerrville. What he 7 thought if we were to discuss selling it an appraisal 8 would be, which would be at a minimum 45 to 55 hundred 9 dollars for the two buildings. 10 After that Commissioner Letz had set up an 11 appointment with Peter Lewis, I believe, on last 12 Thursday and I was unable to attend that meeting, so 13 I'll let him bring us up to do date on that. 14 COMMISSIONER LETZ: I met with Peter and 15 just said basically what we did on the two workshops. 16 We walked through all downstairs, looked at every 17 office. I say every office -- we didn't go into the 18 County Attorney's area. We left that area kind of 19 alone. 20 MRS. STEBBINS: Thank you. 21 COMMISSIONER LETZ: And it became apparent 22 to him as to others that there are spaces not real well 23 utilized downstairs. 24 JUDGE POLLARD: I agree. 25 COMMISSIONER LETZ: We then went down -- or 83 1 out to both the Juvenile Detention Facility business, 2 walked all through those, looked at them, and then kind 3 of -- I asked him, I says how do we get -- how do we 4 move forward, what do we need to do from the architect 5 standpoint. And he said that, you know, to finalize it, 6 he estimated that the cost for him to go down, meet with 7 all of the officials, pretty much on downstairs and some 8 of the ones on this floor, and come up -- you know, 9 track down the plans. He thinks Mike Walker probably 10 has a set of the plans, and we have a set of them, he 11 may have an additional copy of it. And for him do that 12 and kind of do a preliminary space look would be four to 13 five to ten thousand dollars. He said if we wanted to 14 go forward on that he would come up with a set amount. 15 I mean this was kind of an off the cuff amount. He said 16 if we were interested in proceeding that then he would 17 come back and with the specific contract of scope of 18 work and what to do, but it would be in that range. 19 JUDGE POLLARD: This will be just as to the 20 courthouse? 21 COMMISSIONER LETZ: Just downstairs, the 22 basement, and some of this floor. Basically the 23 Auditor's office, looked at that area a little bit. 24 That's the area we looked at. And the Veterans Service, 25 you know, the office, too possibly. So they're not any 84 1 details or architecture plans, just to come through and 2 have a professional come in and say what do y'all need 3 to do maybe, what do each of those spaces need, and what 4 are some possible configurations. So if we were 5 interested in pursuing that we can come up with the 6 specific scope of work. 7 At the other facilities the first step that 8 he recommended in the old building because that's what 9 we looked at a little bit more. That building might not 10 be as bad as I had originally thought. He thinks the 11 first step would be to hire a structural engineer, 12 someone like Jim Maxwell, to try of find the plans to 13 look at that. It appears that building may be a big 14 metal building with a bunch of CMU block on it. If that 15 metal building is a structurally sound building, you 16 could almost gut it completely, and then start over. 17 Still going to be an expensive project, but it'll be a 18 lot cheaper than building a new building. If the 19 structure itself is sound, but he said the first step 20 before you do anything he said get a structural engineer 21 to find out what that cost would be. We could either do 22 that directly going through Jim Maxwell, or it could be 23 added to the scope of work that we're asking Peter Lewis 24 to do. He said he's not going to charge much, but he 25 would kind of know what needed to be done. 85 1 And then the other facility there he didn't 2 come up with an estimate. But I said, you know, what do 3 you do with that one kind of determines what you might 4 do with the other one. 5 It seems that, you know, one of the things 6 that he thought that there was potential to move Animal 7 Services into one of those buildings. He says yes, it's 8 going to take a lot of work, but there's a lot of space 9 there. The other thing I thought was interesting I 10 didn't really realize how big juvenile probation was, 11 and I see Jason here, and I asked Jason how much space 12 he needed. Basically he needs the small -- the newer 13 building, he could full up almost that whole building. 14 So it's not so much -- it's not, you know -- it may be 15 renovated. The way it's set up right now it's not 16 ideal, he could make it work. So those offices out 17 there it would be a lot better to redo them and redo 18 them to what he really needs as opposed to kind of 19 forcing it to work. 20 But I think the good news was I think those 21 buildings do have use, and it's going to take some money 22 to get them into shape, but the planning, you know, we 23 have to start at some point. Doing nothing is not an 24 option in my mind. We either have to proceed with 25 renovation down the road, and it may be several years 86 1 until we get there, or we get rid of them, I mean -- 2 COMMISSIONER MOSER: Kind of like where we 3 were with the airport facilities with Mooney. It was 4 either bulldoze it or -- fortunately we had somebody 5 wanted to do it and we had to put some money in it. 6 I mentioned it to the City Manager the other 7 day just to see if they had off the top of his head any 8 application or use, because I know they've talked about 9 moving the police department someplace else. I think he 10 would be interested in just seeing what's out there, so 11 I mentioned it to Jason, and so city manger probably 12 contact him to go out there and see what's there in 13 either one of those building, and see if the City may 14 have some use for it, especially like it's configured 15 with holding cells and all. So could be. 16 COMMISSIONER LETZ: But anyway it's kind of 17 a discussion item if there's interest in getting Peter 18 Lewis to do a scope of work. I'll mention that to him 19 and he'll come back to us and get it prepared and work 20 with the County Attorney, or -- 21 COMMISSIONER MOSER: So a scope of work for 22 him would be in the courthouse first of all. 23 COMMISSIONER LETZ: And structural 24 engineering -- 25 COMMISSIONER MOSER: Structural out there. 87 1 COMMISSIONER LETZ: -- out there. 2 COMMISSIONER MOSER: But that's all, just 3 structural out there -- 4 COMMISSIONER LETZ: Yeah. 5 COMMISSIONER MOSER: -- to determine 6 feasibility, the adequacy of the integrity of the 7 structure to gut it, if necessary. 8 COMMISSIONER LETZ: And that to me would be 9 valuable information regardless of what we do with that 10 building. We either tell somebody it has to be torn 11 down, or has to be renovated. 12 COMMISSIONER REEVES: And I agree with that. 13 I think before we even engage an appraiser for possible 14 other uses, we should have somebody look at it from the 15 structural standpoint, and also before we can plan 16 anything down here we need to take in each one of us had 17 our own ideas, but we need to see something on paper. 18 COMMISSIONER BELEW: Well, my question is, 19 and I know Peter does a lot of this in municipals and 20 county work, is there anybody else we should talk to and 21 compare prices? Who else could we or should we talk to 22 to make sure we're getting the best deal? 23 COMMISSIONER LETZ: There's other -- other 24 architectural firms. The amount is fairly low from the 25 standpoint of, you know, cost -- clearly if we're going 88 1 to do any work, yes we have to hire an architect and 2 engineer and then go out for bid. 3 COMMISSIONER MOSER: This is conceptual. 4 COMMISSIONER LETZ: This is just a 5 conceptual thing, I mean -- 6 COMMISSIONER BELEW: Well, how do we know if 7 it's low if you only talked to one person? 8 COMMISSIONER LETZ: Well, we can talk to 9 more. 10 COMMISSIONER BELEW: I would suggest that we 11 at least talk to another -- one more before we decide 12 who we're going to listen to. Just to save as many 13 taxpayer dollars as we can. 14 COMMISSIONER MOSER: And you have to have a 15 scope of what you want them to do. 16 COMMISSIONER BELEW: I got nothing against 17 Mr. Lewis, but I want to save money. 18 COMMISSIONER LETZ: Yeah, okay. I guess we 19 can put together in a bid package to put it out for bid. 20 But I don't know how -- I think it's going to be 21 difficult. I'm not sure how you do that. 22 COMMISSIONER BELEW: Well, under a certain 23 amount we don't have to do it. 24 MRS. STEBBINS: That's right, you don't have 25 to with professional services. 89 1 COMMISSIONER LETZ: That's right. 2 Professional services we don't need to do it period. 3 Okay. 4 COMMISSIONER BELEW: I'd just like to know. 5 COMMISSIONER LETZ: I mean the only other 6 architect -- I mean I don't know that Mike Walker -- I 7 don't even know if he's retired or not retired. And 8 then there's Mark Eubanks, you know, he does similar 9 type work. You know, I can call one or both of those 10 guys and see if they have any interest. 11 COMMISSIONER BELEW: I think that would be 12 good. At least we'll know. 13 COMMISSIONER LETZ: Okay. 14 COMMISSIONER BELEW: There may be more. 15 COMMISSIONER LETZ: All right, I will do 16 that, and then come back at our next meeting. 17 JUDGE POLLARD: Okay. That's kind of a 18 report on it, isn't it, so no action? 19 COMMISSIONER LETZ: No action. 20 COMMISSIONER REEVES: No action. I think we 21 should proceed with some -- 22 JUDGE POLLARD: All right, that takes care 23 of 1.17 and 1.18. 24 All right, 1.19 consider, discuss and take 25 appropriate action on the implementation of the burn 90 1 ban. This is a standard one we have to do periodically, 2 keeps the current situation, procedure in place. 3 COMMISSIONER LETZ: I move we continue the 4 burn ban implementation for another 90 days. 5 COMMISSIONER MOSER: Second. 6 JUDGE POLLARD: Been moved by Commissioner 7 Letz, seconded by Commissioner Moser to continue the 8 burn ban for another 90 days pursuant to item 1.19. Is 9 there any further comment or discussion? 10 COMMISSIONER LETZ: I will make just a 11 comment because there are a lot of people here, and we 12 have some members of the press that may not know. That 13 policy allows each Commissioner to the extend the burn 14 ban in their precinct at their discretion. Be in the 15 paper tomorrow, ban for 90 days. 16 JUDGE POLLARD: All right, those in favor of 17 the motion signify by raising your right hand. Four 18 zero, unanimous. One abstention, myself. 19 1.20 consider, discuss and take appropriate 20 action to ratify and confirm fiscal year 18 SAVNS 21 maintenance grant contract. And that's set forth in the 22 agenda package, and it's something that presented and by 23 the Texas Attorney General's Office, and it's all 24 described in that contract, which is not real 25 clear/KHAOERP in my opinion. 91 1 COMMISSIONER LETZ: The Sheriff, or Auditor, 2 can either one of y'all give us a little background on 3 this? 4 SHERIFF HIERHOLZER: This is actually our 5 buying deal. What it is is where victims can go online 6 and sign up and be notified whenever anybody that's in 7 jail, anything changes with them where they make bail, 8 got a court date coming up, whatever. It's done all 9 across the state by the Attorney General's Office, and 10 it's totally paid for by the Attorney General's Office, 11 which also they have to contract with each County to 12 keep it going. 13 Years ago when it first started, we paid it 14 and were reimbursed, and then it went to, you know, they 15 just gave us the money for it, and now they will pay it 16 totally. We just -- so it's been a contract we've had 17 going for years. 18 COMMISSIONER MOSER: Okay. That was the 19 question I had where is the money coming from. 20 MRS. DOSS: It's -- 21 JUDGE POLLARD: Any further comment or 22 discussion? 23 MRS. DOSS: This is basically -- what it is 24 is this is an agreement between Appriss, who's the 25 service provider and the Attorney General Office, 92 1 because the Attorney General's office pays the service 2 provider directly. 3 MRS. STEBBINS: And I have reviewed it, 4 Commissioner Reeves. I think you were about to ask that 5 question. 6 COMMISSIONER REEVES: Thank you. 7 COMMISSIONER LETZ: I move for approval of 8 the agenda item. 9 COMMISSIONER REEVES: Second. 10 JUDGE POLLARD: Been moved by Commissioner 11 Letz, seconded by Commissioner Reeves to approve item 12 1.20, and that is to confirm the fiscal year 18 SAVNS 13 grant contract. Any further questions? All in favor 14 signify by raising your right hands. It's four zero, 15 unanimous. 16 1.21 consider, discuss and take appropriate 17 action to determine whether to allow retail fireworks 18 permit holders to sell fireworks to the public in 19 celebration of Texas Independence Day, pursuant to the 20 Texas Occupations Code, 2154.202(h)(1). It's in the 21 agenda package, and pretty well it's described in what's 22 in the agenda item. 23 COMMISSIONER REEVES: And if I understand 24 right if we don't want to permit the sale of fireworks 25 we just don't take action in this one. This isn't like 93 1 the fourth of July, or Christmas/New Year's one -- 2 MRS. STEBBINS: That's correct. 3 COMMISSIONER REEVES: -- we authorize them. 4 I think as dry as it is right now, I don't want to take 5 any action. 6 JUDGE POLLARD: I agree with that. 7 COMMISSIONER MOSER: So if we take no action 8 they can't sell. 9 COMMISSIONER REEVES: That's correct. 10 COMMISSIONER MOSER: I agree with that. 11 Especially since it's for the period February 25th to 12 March the 2nd. And it's going to be dry. 13 COMMISSIONER BELEW: So there won't be any 14 revisiting of this if we get a big rain? 15 COMMISSIONER REEVES: We gotta make a choice 16 by Thursday the 15th. 17 JUDGE POLLARD: All right, so we going to 18 take action or not? 19 COMMISSIONER REEVES: Commissioner Belew 20 is -- 21 COMMISSIONER BELEW: Texas Independence Day. 22 That's important. 23 COMMISSIONER REEVES: I'm not denying them. 24 Forest fires are -- 25 COMMISSIONER BELEW: Forest fires are 94 1 important, too. 2 COMMISSIONER MOSER: County burning is 3 important. 4 JUDGE POLLARD: All right. No action is 5 what we're going to do? 6 COMMISSIONER MOSER: No action. 7 JUDGE POLLARD: All right, let's go to item 8 1.22 consider, discuss and take appropriate action to 9 accept annual Racial Profiling Reports from the 216th 10 District Attorney's office. It's in the agenda package. 11 Do we want to accept it or not? 12 COMMISSIONER LETZ: I move that we accept 13 the Racial Profiling Reports for the 216th District 14 Attorney. 15 COMMISSIONER REEVES: Second. 16 COMMISSIONER BELEW: Second. 17 JUDGE POLLARD: All right, it was moved by 18 Commissioner Letz, and double seconded by Commissioner 19 Belew and Commissioner Reeves. Who wants to take it on? 20 All right, Reeves. So it was seconded by Commissioner 21 Reeves to accept the annual Racial Profiling Report from 22 the 216th District Attorney. Is there any further 23 comment or discussion? There being none, those in favor 24 signify by raising your right hands. It's four zero, 25 unanimous. One abstention, myself. 95 1 1.23 consider, discuss and take appropriate 2 action to approve Resolution regarding the Office of the 3 Governor's Crime Victim Services Grant renewal for the 4 Victim Services Department. This is having to do with 5 the Criminal Justice Division of the State. Amanda 6 Calderon. 7 MRS. CALDERON: Thank you. I want to make 8 sure you each got a copy of the Resolution. Did y'all 9 receive that? 10 COMMISSIONER LETZ: Yes. 11 MRS. CALDERON: So I needed to go ahead and 12 get that approved and signed so that can be submitted 13 with our grant, and then I wanted to get further 14 approval because the grant will be submitted -- the due 15 date is February 20th, but I want to get it certified 16 this week and turned in, so I needed to go ahead and 17 speak about 1.24. 18 COMMISSIONER LETZ: This one leads to the 19 Resolution, right? 20 JUDGE POLLARD: Uh-huh. 21 COMMISSIONER LETZ: I move we approve the 22 Resolution as presented. 23 COMMISSIONER BELEW: Second. 24 JUDGE POLLARD: Been moved by Commissioner 25 Letz, seconded by Commissioner Belew to approve the 96 1 Resolution as submitted in the agenda package. It calls 2 for the signature of all five of us. Is there any 3 further comment or discussion? There being none those 4 in favor signify by raising your right hands. It's four 5 zero, unanimous. One abstention, myself. Pass it 6 around now and sign. 7 Item 1.24 consider, discuss and take 8 appropriate action regarding adding a new position and 9 new enhancements which require budget changes for the 10 office of the Governor's (Criminal Justice Division) 11 Crime Victim Services Grant renewal for next year for 12 the Victims Services Department. 13 MRS. DOSS: This is actually a two-year 14 grant, so it would be for two years. 15 MRS. CALDERON: So I know we kind of 16 discussed these enhancements last time. The reason why 17 I'm back is because I do have to have an approval 18 because it's going to go -- if I submit the grant this 19 week then the position we would be obviously changing 20 the budget, and other enhancements changing the budget, 21 and I would need approval now, because I submitted for 22 the next couple years. 23 COMMISSIONER LETZ: The budget wouldn't be 24 changed until next year, because it doesn't start until 25 2018. 97 1 MRS. CALDERON: Correct. 2 COMMISSIONER LETZ: So we just have to say 3 that we're going to add, or that we approve the addition 4 of a new staff, which is paid for under the grant. 5 MRS. CALDERON: Because once I submit it if 6 we get approval in May then that'll be our budget for 7 the next fiscal year, yes. 8 MRS. DOSS: For the next two fiscal years, 9 yes. 10 COMMISSIONER REEVES: Amanda, you got two 11 different -- or what I'm seeing under total personnel, 12 268,116, is that for the two years? 13 MRS. STEBBINS: Yes. 14 MRS. CALDERON: Yes. 15 COMMISSIONER REEVES: And right now under 16 two years it's 135,203, is that what I'm seeing? 17 MRS. DOSS: Yes. 18 MRS. CALDERON: Yes, Sir. 19 COMMISSIONER REEVES: Where are we getting 20 double the personnel? 21 MRS. DOSS: Okay, she's adding a new person. 22 COMMISSIONER REEVES: One person is going to 23 be a $135,000.00? 24 MRS. DOSS: Well, and plus insurance was not 25 included in the prior grant. It wasn't written into the 98 1 grant. So part of it is the health insurance, and then 2 part of it is, of course, a new person. A new person 3 actually comes to about -- 4 COMMISSIONER REEVES: A yes or no is fine. 5 MRS. DOSS: A hundred thousand. 6 COMMISSIONER REEVES: Salary, or everything? 7 MRS. DOSS: Everything. 8 COMMISSIONER REEVES: And then so basically 9 you're asking for Kerr County over two years would be an 10 additional 6,558, am I reading this right, from what 11 we're currently contributing, costing Kerr County? 12 MRS. CALDERON: We took out -- Brenda would 13 be better to talk about that. I know that since our 14 insurance and other things weren't budgeted in these 15 last two years, and we took that in and so yes, that 16 looks like what we'll be paying. Our County match would 17 be 26,658, that's the increase. 18 COMMISSIONER REEVES: But we were paying 19 insurance? One of you answer. 20 MRS. DOSS: Yes, we were -- 21 COMMISSIONER REEVES: How much more is it 22 going to cost Kerr County based on this, the bottom 23 dollar? 24 MRS. DOSS: If everything comes out as 25 estimated. I mean since it is a two-year grant we can 99 1 only estimate, it would be $6,558.00. 2 COMMISSIONER BELEW: For two years, or 3 annually? 4 MRS. DOSS: For two years. 5 COMMISSIONER REEVES: That's a pretty good 6 deal. 7 COMMISSIONER LETZ: 33 hundred a year. 8 COMMISSIONER REEVES: I make a motion to 9 approve the agenda item as presented. 10 COMMISSIONER BELEW: Second. 11 JUDGE POLLARD: Been moved by Commissioner 12 Reeves, seconded by Commissioner Belew to -- 13 COMMISSIONER REEVES: Approve the agenda 14 item as supplemented by this as backup in the court 15 order. 16 JUDGE POLLARD: Okay. That completes the 17 motion then. All right, any further comment or 18 discussion? If not, those in favor of the motion 19 signify by raising their right hands. It's four zero, 20 unanimous. One abstention, myself. 21 1.25 consider, discuss and take appropriate 22 action regarding appointment of Constable Precinct 2. 23 That's going to be in executive session as I understand 24 it. 25 COMMISSIONER MOSER: Correct. 100 1 JUDGE POLLARD: And we don't have an 2 executive item on 1.26. 3 COMMISSIONER MOSER: Correct. 4 JUDGE POLLARD: All right. So we're going 5 to go into closed session now, executive session, 6 including -- 7 COMMISSIONER MOSER: Can we pay the bills? 8 JUDGE POLLARD: Yeah, we'll pay the bills 9 first. 10 4.1. Pay the bills. 11 COMMISSIONER REEVES: None. 12 MRS. DOSS: No bills. 13 COMMISSIONER LETZ: They'll all be on 14 Thursday. 15 JUDGE POLLARD: 4.2 budget amendments? 16 MRS. DOSS: No budget amendments. 17 JUDGE POLLARD: 4.3 late bills? 18 MRS. DOSS: No late bills, Sir. 19 JUDGE POLLARD: 4.4 approve and accept 20 monthly reports. 21 COMMISSIONER REEVES: Yes, Sir. Monthly 22 reports unless otherwise indicated are from the month of 23 January, 2018. This is the County Clerk's report, 24 Constable Precinct 1, J.P. Precinct 2, J.P. Precinct 3, 25 J.P. Precinct 4, as well as the Kerr County quarterly 101 1 investment report for the period from October 1, 2017 to 2 December 31, 2017. I move to accept the reports as 3 presented and sign as needed. 4 COMMISSIONER LETZ: Second. 5 JUDGE POLLARD: Been moved by Commissioner 6 Reeves, seconded by Commissioner Letz to approve the 7 reports as read into the record by Commissioner Reeves 8 as submitted, and for approval as required. Is there 9 any further discussion or comment? There being none, 10 those in favor signify by raising their right hands. 11 Four zero, unanimous. One abstention, myself. 12 Auditor's report 4.5 -- she left. I guess 13 she doesn't have any. 14 4.6 court orders. Any? 15 COMMISSIONER REEVES: I've reviewed the 16 court orders, I find they're substantially correct and 17 move to accept them. 18 COMMISSIONER LETZ: Second. 19 JUDGE POLLARD: 5.1 reports from 20 Commissioner -- 21 COMMISSIONER BELEW: We gotta vote. 22 COMMISSIONER LETZ: I seconded his motion. 23 COMMISSIONER REEVES: 4.6 to accept court 24 orders, unless somebody saw a change. 25 JUDGE POLLARD: Any further comment or 102 1 discussion about that? If not, those in favor of the 2 motion signify -- 3 COMMISSIONER REEVES: Wait, wait, wait. 4 MRS. GRINSTEAD: Just to make it more clear 5 we could verify like the ones you've been given for 6 January 22nd, January 25th, February 1st, and February 7 8th, just so we have a better record of the ones being 8 approved. 9 COMMISSIONER LETZ: To include those in the 10 motion. 11 MRS. GRINSTEAD: Please. Thank you. 12 JUDGE POLLARD: The ones she just dictated. 13 All right, the motion's amended. 14 COMMISSIONER REEVES: Yes, Sir. 15 JUDGE POLLARD: All right, those in favor of 16 the motion signify by raising your right hands. It's 17 four zero, unanimous. One abstention, myself. 18 Reports from Commissioners/Liaison Committee 19 Assignments. Anybody? 20 COMMISSIONER LETZ: I have one. I was going 21 to talk about it when we talked about the burn ban, but 22 he went over it so quick. We did receive -- those that 23 don't know NRCS office, the new head of that is Cole 24 Jacoby. Since he was not familiar with the process of 25 NRCS approving the form of burn bans -- I mean of burn 103 1 plans during burn bans. I asked him to relook at it. 2 He looked at it and sent it up the chain, and the email 3 I got back -- I'll just read it for the record. 4 NRCS supports the continuation of the 5 process set forth in Court Order 32020 prescribed 6 burning. Furthermore NRCS appreciates the trust that 7 Kerr County Commissioner place the technical skills of 8 our staff. Please let me know if you have any 9 questions. 10 COMMISSIONER MOSER: So he's going to do the 11 plans and -- 12 COMMISSIONER LETZ: They will approve the 13 form. 14 COMMISSIONER MOSER: Locally, great. 15 COMMISSIONER LETZ: Right. The form. Only 16 the form. Commissioners have to approve them. All 17 they're doing is approve the form. 18 COMMISSIONER MOSER: That's great. 19 COMMISSIONER LETZ: And they're very 20 specific as to what they can approve. 21 COMMISSIONER MOSER: Super. Super, super 22 super. 23 JUDGE POLLARD: All right. 24 COMMISSIONER LETZ: And just one other 25 comment on that. If they say the form isn't right, 104 1 they're not the ones that get yelled at. Because they 2 will quickly say we're not doing it because -- and they 3 are -- it's gotta be people they understand and know it, 4 and the form is very specific and it's about ten pages 5 long. 6 COMMISSIONER MOSER: A lot of detail. Good 7 deal. Thanks for doing that. 8 JUDGE POLLARD: Anything else on 5.1? 9 5.2 reports from elected officials, 10 department heads. Anybody? 11 5.3 reports from boards, commissions, 12 committees? Anybody? City/County joint projects or 13 operations reports, or other? Anything? 14 All right, there being nothing further there 15 we'll go into closed session now. 16 (Executive Session.) 17 JUDGE POLLARD: All right, we're back in 18 open session now, is there any -- 19 COMMISSIONER REEVES: I'd just like to say I 20 think your committee spent a lot of time and effort in 21 choosing it, Commissioner. I know it's not an easy 22 task, but as I said a few minutes ago in executive 23 session it is your Precinct, it is somebody you'll have 24 to work with, and just because I don't think any of us 25 want to over step on -- when we have to make an 105 1 appointment in our precinct, I think I'd like to hear 2 what your recommendation is. 3 COMMISSIONER MOSER: Okay. Well, thank you 4 for that, Commissioner. We interviewed the five 5 individuals, and we interviewed them with different 6 perspectives from each one of the members of the 7 committee, myself as the Commissioner, the Sheriff in 8 hills capacity, J. R. Hoyne as the Justice of the Peace, 9 and Human Resources from this potential employee of the 10 County. 11 And with that the committee recommends to 12 Commissioners' Court that they appoint Kyle Schneider as 13 the interim Constable for the County Precinct 2 until 14 the November election, so I make that motion. 15 JUDGE POLLARD: Is there a second? 16 COMMISSIONER LETZ: Second. 17 JUDGE POLLARD: Been moved by Commissioner 18 Moser, seconded by Commissioner Letz to appoint Mr. 19 Slacker(sic) as the interim -- 20 COMMISSIONER MOSER: Schneider. 21 JUDGE POLLARD: Schneider. 22 COMMISSIONER MOSER: Kyle Schneider. 23 JUDGE POLLARD: Constable until the November 24 election. Is there any further comment or discussion? 25 COMMISSIONER BELEW: Well, I'd like to thank 106 1 everybody for their interest, and for all your years of 2 service around this area. Every last one of you, thank 3 you. 4 JUDGE POLLARD: Is there any further 5 comment? Those in favor of the motion signify by 6 raising your right hands. It's four zero, unanimous. 7 One abstention, myself. 8 All right, also there any further business 9 for the Commissioners' Court today? If not -- 10 COMMISSIONER LETZ: One ^ thing ^ think, a 11 comment. Mr. Schneider will need to get with HR on that 12 part of it, and I'm sure Charlie Hicks can help you with 13 the bond, what needs to be done there, before you take 14 off. 15 COMMISSIONER REEVES: Well, the Court will 16 have to approve your bond, won't we, yeah -- 17 COMMISSIONER LETZ: Right. 18 COMMISSIONER REEVES: -- at the next -- I 19 guess earliest we could do it would be a week from 20 Thursday properly to get it on the agenda, but I'm sure 21 you need to talk with the Chief in Ingram, and you're 22 going to leave us shorthanded there? 23 MR. SCHNEIDER: No. They've already got 24 somebody. We've got a part-time officer over there that 25 he calls me like daily, did you get it, did you get it. 107 1 COMMISSIONER MOSER: Okay, thank you. 2 COMMISSIONER LETZ: Thank you. 3 JUDGE POLLARD: All right, we're adjourned. 4 Thank you. 5 * * * * * * 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 108 1 STATE OF TEXAS * 2 COUNTY OF KERR * 3 I, DEBRA ELLEN GIFFORD, Certified Shorthand 4 Reporter in and for the State of Texas, and Official 5 Reporter in and for the County Court of Kerr County, do 6 hereby certify that the above and foregoing pages 7 contain and comprise a true and correct transcription of 8 the proceedings had in the above-entitled Commissioners' 9 Court. 10 Dated this the 24th day of February, A.D. 11 2018. 12 13 /s/DEBRA ELLEN GIFFORD Certified Shorthand Reporter 14 No. 953 Expiration Date 12/31/2018 15 * * * * * * 16 17 18 19 20 21 22 23 24 25