1 1 2 3 KERR COUNTY COMMISSIONERS' COURT 4 Regular Session 5 Monday, March 12, 2018 6 9:00 a.m. 7 Commissioners' Courtroom 8 Kerr County Courthouse 9 Kerrville, Texas 78028 10 11 12 13 14 15 16 17 18 19 20 21 22 23 PRESENT: TOM POLLARD, Kerr County Judge TOM MOSER, Commissioner Pct. 2 24 BOB REEVES, Commissioner Pct. 4 25 2 1 I-N-D-E-X 2 NO. PAGE 3 *** Commissioners' Comments. 5 4 1.1 Consider, discuss and take appropriate 7 action to approve Proclamation declaring 5 April 2018 as Child Abuse Awareness Month, and allow the Kerr County Child Services 6 Board to use a portion of the courthouse square for a display during that month. 7 1.2 Consider, discuss and take appropriate 10 8 action for the Court's final approval regarding proposed private road name 9 change from existing private road name to Williams Dr. N. to proposed private 10 road name Shamrock St. N. 11 1.3 Consider, discuss and take appropriate 12 action for the Court to approve a concept 12 plan for Goat Creek Cutoff Business Park. 13 1.4 Consider, discuss and take appropriate 14 action to accept right-of-way for Spur 100. 14 1.5 Consider, discuss and take appropriate 17 15 action concerning advertising for sealed competitive bids for countywide reroofing 16 from the 2016 hail storm. 17 1.7 Consider, discuss and take appropriate 21 action to approve Proclamation declaring 18 March 2018 as American Red Cross Month. 19 1.8 Consider, discuss and take appropriate 24 action to renew the ACA reporting and 20 tracking service program agreement between Texas Association of Counties and Kerr 21 County, and have the County Judge sign the same. 22 1.9 Consider, discuss and take appropriate 26 23 action to accept annual Racial Profiling Reports from Constable Precinct 2. 24 1.10 Consider, discuss and take appropriate 27 25 action regarding Notice of Intent applicable to Kerr County Flood Warning System. 3 1 I-N-D-E-X 2 NO. PAGE 3 1.11 Consider, discuss and take appropriate 30 action on extending contract services to 4 GrantWorks applicable to Kerr County Flood Warning System application 5 resubmission to Hurricane Harvey grant. 6 1.12 Consider, discuss and take appropriate 33 action to file a request for Kerr County 7 pro rata distribution of proceeds from the Tobacco Settlement Permanent Trust 8 Account and authorize the County Judge to sign the request. 9 1.13 Consider, discuss and take appropriate 35 10 action to authorize the County Judge to sign the North Central Texas Council of 11 Governments Interlocal Purchasing Agreement, the Gabriel, Roeder, Smith & Co. Master 12 Agreement and the GRS Engagement Letter for Actuarial Valuation Services in compliance 13 with the GASB 74 and 75 to establish the liability for other post-employment benefits. 14 The Engagement Letter is for the initial GASB 75 valuation report, which will be 15 used for reporting in the September 30, 2018 audited financial statements. 16 1.14 Consider, discuss and take appropriate 37 17 action for Commissioners' Court approval to fill a budgeted open position in the 18 Kerr County Auditor's Office. 19 1.15 Consider, discuss and take appropriate 38 action to ratify and confirm Interlocal 20 Cooperation Agreement between Kerr County and Kendall County for jail services. 21 1.16 Consider, discuss and take appropriate 41 22 action to surplus these vehicles as part of the trade-in agreement done during budget. 23 1.6 Consider, discuss and take appropriate 45 24 action regarding gate across County Rd. 1233 E. or Redemption Rd. 25 4 1 I-N-D-E-X 2 NO. PAGE 3 4.4 Approve and Accept Monthly Reports. 47 4 5.1. Reports from Commissioners/Liaison 49 Committee Assignments as per attachment. 5 5.2 Reports from Elected Officials/Department 50 6 Heads. 7 5.3 Reports from Boards, Commissions and 50 Committees. 8 a). City/County Joint Projects or 9 Operations Reports. b). Other. 10 4.6 Court Orders. 50 11 1.18 Consider, discuss and take appropriate 51 12 action regarding a personnel matter. 13 1.19 Presentation regarding TxDOT's 4-Year 53 Transportation Improvement Program 14 2019-2022, which will include a discussion of Kerr County priorities. 15 *** Adjournment. 83 16 *** Reporter's Certificate. 84 17 * * * * * * 18 19 20 21 22 23 24 25 5 1 JUDGE POLLARD: All right. Ladies and 2 gentlemen, it's Monday, March the 12th, 2018. It's 3 now -- even though the clock says it 8:02 or 3, it's 4 actually about 9 o'clock, and we're going to change that 5 here in a little bit. We lost an hour over the weekend, 6 moved up. The Kerr County Commissioners' Court is in 7 session, this is a regular session, and let's see who's 8 up today? 9 COMMISSIONER MOSER: I think I did it last 10 time so it must be you. 11 JUDGE POLLARD: All right. 12 (Prayer and Pledge of Allegiance.) 13 JUDGE POLLARD: This is the part of the 14 agenda the public can come forward and talk on something 15 that is not on the agenda. If you do that come to the 16 podium, identify yourself by name and address, and try 17 to limit your comments to three minutes. Again, this is 18 something that's not on the agenda today. If there's 19 something on the agenda you can speak at the time that 20 item is called. So if there's anyone wanting to speak 21 on something not on the agenda now step forward. Is 22 there anyone? 23 Okay, there's no one, we go to the next one 24 here, and going to be a short deal since we only have 25 three for a quorum here today. Comments from the 6 1 Commissioners and County Judge about things that are 2 happening. 3 COMMISSIONER MOSER: Thank you, Judge. A 4 couple of things. Even though they're not here, the 5 ladies that conducted the voter and polling over the 6 week did a fantastic job. I mean that was a ton of 7 work. And I know Commissioner Reeves probably saw it 8 out at the west end of the County, but they're to be 9 recognized and appreciated. Looks like it ran very 10 smoothly, so thanks to them. 11 The other thing is in Precinct 2, the dry 12 part of the County I might add, it-- 13 JUDGE POLLARD: Which is my Precinct, too. 14 COMMISSIONER MOSER: We did not get 15 sufficient number of signatures on the petition to get 16 that on the ballot; however, we're going to go into the 17 second half, I think we're going to give it another try, 18 I think there's still sufficient time to get 1360 19 signatures and get it on the November ballot. So we're 20 going to discuss that and see if enough parties will get 21 involved and get that done. So we're not going to 22 accept defeat on that, so give another run at that. 23 And Josh can talk about it, or Bob Reeves 24 can, but it looks like the activity at the AG barn or 25 Event Center was really hopping this weekend with the 7 1 dog show and some other stuff. So that's all I have. 2 JUDGE POLLARD: I don't have anything. Bob. 3 COMMISSIONER REEVES: Just follow-up on 4 Commissioner Moser, and Jake has sent his report out. 5 The cluster of dog shows that we have is tremendous. 6 And you know the good thing about that they used to be 7 in San Antonio at the Freeman Coliseum, and they wanted 8 to come to Kerrville, and this is what third year, Jake? 9 MR. WILLIAMSON: Yes, Sir. 10 COMMISSIONER REEVES: Third year that 11 they've been here, and they just bring tons of people to 12 Kerr County, and this group has also paid for a lot of 13 the improvements out there on the RV sites and 14 everything, so they're giving back and bringing people 15 to Kerr County. And it's kind of fun to go out there 16 and look at all the dogs. That's all I've got, Judge. 17 JUDGE POLLARD: Okay. 18 COMMISSIONER MOSER: I think all the RV 19 sites were full, were they not? 20 MR. WILLIAMSON: Yes, Sir. We only had one 21 cancellation. 22 JUDGE POLLARD: Okay, we'll go to item 1.1 23 on the agenda, consider, discuss and take appropriate 24 action to approve Proclamation declaring April 2018 as 25 Child Abuse Awareness Month, and allow the Kerr County 8 1 Child Services Board to use a portion of the courthouse 2 square for a display during that month. Is Kellie Early 3 here? I didn't remember seeing her. 4 COMMISSIONER REEVES: I don't see her. Look 5 at the Proclamation in the backup. I think it's 6 something very, very meaningful and something we need to 7 approve, and maybe hold it until the rest of the Court 8 can sign it as well. 9 JUDGE POLLARD: Okay. 10 COMMISSIONER REEVES: But I make a motion to 11 approve the Proclamation as presented in the backup, and 12 I'll read it into the record if that's okay, Judge? 13 JUDGE POLLARD: Okay, go ahead. 14 COMMISSIONER REEVES: Child Abuse Prevention 15 Month Proclamation. WHEREAS, nearly 200,000 children in 16 Texas are reported as abused or neglected every year, 17 and WHEREAS, Child abuse prevention is a community 18 responsibility and finding solutions depends on 19 involvement among all people, and WHEREAS, Communities 20 must make every effort to promote programs that benefit 21 children and their families, and WHEREAS, Effective 22 child abuse prevention programs succeed because of 23 partnerships among agencies, schools, religious 24 organizations, law enforcement agencies, and the 25 business community, and WHEREAS, Everyone in the 9 1 community should become more aware of child abuse 2 prevention and consider helping parents raise their 3 children in a safe, nurturing environment. 4 NOW, THEREFORE BE IT RESOLVED that the Kerr 5 County Commissioners' Court does hereby proclaim the 6 month of April, 2018 to be Child Abuse Prevention Month 7 in Kerr County, and urges all citizens to work together 8 to help reduce child abuse and neglect in years to come. 9 Adopted this 12th day of March, 2018. I 10 move to approve, and there she is. We're approving your 11 Proclamation as you walked in. 12 MRS. EARLY: Sorry. You want me to read it? 13 COMMISSIONER REEVES: I just read it, Miss 14 Early? 15 MRS. EARLY: Good, thank you. We also want 16 to put our signs out on April 2nd and take them down on 17 April 30th, if that's okay. 18 JUDGE POLLARD: Okay. All right. 19 COMMISSIONER MOSER: And I'll second that 20 motion. 21 JUDGE POLLARD: All right, it's been moved 22 by Commissioner Reeves, seconded by Commissioner Moser 23 concerning item 1.1 on the agenda, and that is to 24 execute and issue a Proclamation declaring April of 2018 25 the Child Abuse Awareness Month, and allow the Kerr 10 1 County Child Service Board to use a portion courthouse 2 square for display during that month, and at the times 3 that Kellie Early just told us. What were those dates? 4 MRS. EARLY: April 2nd, we'll put the signs 5 out and April 30th we'll take them up. 6 JUDGE POLLARD: All right, any further 7 comment or discussion about the motion? 8 COMMISSIONER REEVES: That's fine with me. 9 JUDGE POLLARD: If not, those in favor 10 signify by raising your right hand. It's three zero, 11 unanimous. Since we're kind of running lean today I 12 better exercise my right to vote here and show that we 13 do have a majority. 14 Item 1.2 consider, discuss and take 15 appropriate action for the Court's final approval 16 regarding proposed private road name change from 17 existing private road name to Williams Dr. N. to 18 proposed private road name Shamrock St. N. in Precinct 19 1. Kelly Hoffer. 20 MS. HOFFER: Good morning. Stephanie J. 21 Smith applied through the 911 office on 2-26-2018 to 22 change the existing private road name of Williams Dr. N. 23 to proposed private road name Shamrock St. N. This is 24 part of a platted subdivision, it's off Scenic Hills 25 Road, it's in the Vista Hills development, I think it's 11 1 a little four-lot development, and that's in Volume 5, 2 page 325. We do not maintain this road, but at this 3 time I ask the Court for their final approval to change 4 the existing private road name of Williams Dr. N. to 5 proposed private road name Shamrock St. N., and this is 6 in Precinct 1. 7 COMMISSIONER MOSER: And 911 agrees? 8 MS. HOFFER: Yes, Sir. 9 JUDGE POLLARD: And the Williams are gone 10 now? 11 MS. HOFFER: Yes, I believe so. 12 JUDGE POLLARD: Okay, so that makes it very 13 appropriate, doesn't it? 14 MS. HOFFER: Yes. 15 JUDGE POLLARD: Shamrock is kind of -- you 16 know, anybody can -- 17 MS. HOFFER: A little more general. 18 JUDGE POLLARD: Okay, any further comment or 19 discussion? 20 COMMISSIONER MOSER: I move for approval of 21 changing the private road Williams Dr. N. to Shamrock 22 St. N. in Precinct 1. 23 COMMISSIONER REEVES: Second. 24 JUDGE POLLARD: Been moved by Commissioner 25 Moser, seconded Commissioner Reeves to change the name 12 1 of Williams Rd. N., a private road -- Williams Dr. N. to 2 private road to naming it Shamrock St. N. Is there any 3 further comment or discussion? This is in regard to 4 item 1.2 on the agenda. Any further discussion or 5 comment? There being none, those in favor signify by 6 raising your right hand. It's three zero, unanimous. 7 MS. HOFFER: Thank you. 8 JUDGE POLLARD: 1.3 consider, discuss and 9 take appropriate action for the Court to approve a 10 concept plan for Goat Creek Cutoff Business Park. Mr. 11 Hastings. 12 MR. HASTINGS: Thank you. Owner-developer 13 is Ruben Castanon, and it's a concept plan that he 14 submitted before you. The total acreage is 3.7. The 15 proposed number of lots would be three, and this would 16 fall into our commercial category. This is a business 17 park that he's wanting to put in on Goat Creek Cutoff 18 Road. He's titled it the Goat Creek Cutoff Business 19 Park. There is public water, so he'll be getting on the 20 public water system, be using OSSF, they're outside the 21 floodplain, there's no proposed road, everything's on 22 existing roads. The subdivision proposes three business 23 lots, which falls into our commercial category; 24 therefore, the lot size and maximum number of lots is 25 considered on a case by case basis. It also is within 13 1 the ETJ of Kerrville. Access to all lots will be off 2 Goat Creek Cutoff. Goat Creek Cutoff is an existing 3 collector with 40 foot of right-of-way. Collectors 4 require 80 foot of right-of-way. The owner is proposing 5 to dedicate an additional ten foot of right-of-way 6 easement to improve the existing width, and that's going 7 to be -- probably be very sufficient for what we need in 8 that area. County Engineer -- 9 JUDGE POLLARD: Total of 90 feet? 10 MR. HASTINGS: No. It would be a total of 11 50 for right now. There's 40 right now, it's very 12 narrow, there's no room to go on the other side. And my 13 opinion it's generous of them to propose to give us any 14 right-of-way, but it gives us an ability to maybe 15 straighten that curve out in the future, and maybe have 16 a little better drainage system. 17 County Engineer requests that the Court 18 approve the concept plan for Goat Creek Road Cutoff 19 Business Park in Precinct 4. 20 COMMISSIONER REEVES: I would like to say 21 that we've met with the developer and Mr. Voelkel's 22 office on numerous occasions. If you'll notice on the 23 concept plan asterisks have been placed as far as where 24 the proposed driveways for each of the lots will be 25 located. This was done in consideration of lots across 14 1 the street so there won't be direct intersections with 2 other driveways. The property owner is taking great 3 care into looking into this. And I believe that this 4 concept plan should move to the next step; therefore, I 5 make a motion to approve the concept plan of Goat Creek 6 Cutoff Business Park as presented by the County 7 Engineer. 8 COMMISSIONER MOSER: Second. 9 JUDGE POLLARD: Been moved by Commissioner 10 Reeves concerning item 1.3 on the agenda, and seconded 11 by Commissioner Moser of Precinct 2 to approve the 12 concept plan for Goad Creek Road Cutoff Business Park 13 situated in Precinct 4 as presented in the agenda 14 package. Is there any further comment or discussion? 15 There being none, those in favor signify by raising your 16 right hands. It's three zero, unanimous. 17 Item 1.4 consider, discuss and take 18 appropriate action to accept right-of-way for Spur 100 19 in Precinct 2. Mr. Hastings. 20 MR. HASTINGS: Thank you. Local developer 21 Douglas McRae is in the process of subdividing and 22 selling large tracts of land along Spur 100 in the Twin 23 Springs Subdivision area. The tracts are so large that 24 the subdivision is exempt from the platting process. 25 The new property owners are not interested in owning the 15 1 portions of the tracts that have Spur 100, so it's a 2 County maintained road that's running through the 3 tracts. This has left a remainder of the larger tracts 4 that forms the Spur 100 right-of-way, and Mr. McRae is 5 considering dedicating this property to the County. I 6 have his surveyor here Don Voelkel. Did I state 7 everything right? Is there anything you want to add on 8 to that or expand on? 9 MR. DON VOELKEL: Don Voelkel, Kerrville 10 Texas. He's already sold all but 30 acres. This is the 11 old Harold Hightower horse ranch. And he's already sold 12 all the tracts to the existing fencing. And he has one 13 30-acre tract at the northwest corner. But he still 14 owns that strip. And so in discussing with him I told 15 him if you sell off that 30 acres you're going to be 16 left owning this strip forever because nobody's going to 17 want it, so why don't dedicate it, give it to the 18 County, and that's how this progressed. Sold all but 30 19 acres to the fences, so that's why we want to go ahead 20 and dedicate the strip between the fences that's there. 21 That's been -- it's a prescriptive easement as we speak. 22 But this way it'll be owned by the County, fee title. 23 JUDGE POLLARD: With defined boundaries. 24 MR. DON VOELKEL: Yes. 25 COMMISSIONER MOSER: Okay. And it -- you 16 1 said it's near Twin Springs Subdivision, but it's not in 2 Twin Springs Subdivision? 3 MR. DON VOELKEL: No. When you're going on 4 Spur 100 you turn right to go over to Twin Springs. 5 COMMISSIONER MOSER: Right. So that's 6 interesting, but not necessary. 7 MR. HASTINGS: Just to give you an idea of 8 where it's at. 9 COMMISSIONER MOSER: Okay, good. I move for 10 approval that we accept the right-of-way as described by 11 the County Engineer, and Mr. Voelkel. 12 COMMISSIONER REEVES: And Mr. Moser, you 13 want them to dedicate, or deed the land to us? You 14 don't want an easement; you want them to deed it us, 15 correct? 16 COMMISSIONER MOSER: Correct. 17 COMMISSIONER REEVES: I'll second that. 18 JUDGE POLLARD: Okay, been moved by 19 Commissioner Precinct 2 and seconded by Commissioner 20 Precinct 4 to accept the right-of-way as proposed in the 21 agenda package, and set forth in item 1.4 of the agenda 22 for Spur 100 Road. Is there any further -- by deed, by 23 the way. 24 MR. HASTINGS: Yes, Sir. If I could just 25 make one comment. Today's idea was to come forward and 17 1 make sure that the Court wanted to move forward with 2 accepting the right-of-way, and that's what it sounds 3 like we're doing, so I will get with the County 4 Attorney, we'll be coming back one more time to make it 5 final. 6 COMMISSIONER MOSER: Okay, good enough. 7 JUDGE POLLARD: Kelly. 8 MS. HOFFER: How wide of a right-of-way? 9 MR. HASTINGS: It varies through there, and 10 I was able to scale it off, and it was anywhere from 70 11 foot in some locations I saw. 60, I don't even think 12 there's anything less than 60 foot. Some of them were 13 wider than 60 foot, because it's just following the 14 fence line. 15 MS. HOFFER: Good. 16 JUDGE POLLARD: All right, those in favor of 17 the motion signify by raising your right hands. It's 18 three zero, unanimous. 19 Item 1.5 -- thank you, Mr. Voelkel. 20 Consider, discuss and take appropriate action concerning 21 advertising for sealed competitive bids for countywide 22 reroofing from the 2016 hail storm. Mr. Hastings. 23 MR. HASTINGS: Thank you. We've been here 24 before and we'd like this to be the last time. We've 25 got a new set of plans that TAC has looked at, they had 18 1 some comments, those are being addressed. We need to 2 get the ball rolling here. We'd like to advertise 3 starting -- this would be the schedule to advertise on 4 March the 16th, advertise on March 23rd, have a pre-bid 5 meeting on March 28th. Bids would be due April the 6th 6 on Friday, and then that following Monday we'd bring the 7 unopened sealed competitive bids in here, and on April 8 the 9th have the bid opening, and hopefully award the 9 same day that so they can get moving and get the roofs 10 that were damaged in the 2016 hail storm repaired. 11 COMMISSIONER MOSER: Charlie, just for the 12 record, the requirements are clearly delineated what has 13 to be done on every building? 14 MR. HASTINGS: Yes, Sir. 15 COMMISSIONER MOSER: And just so that 16 everybody's going to bid to the same thing? 17 MR. HASTINGS: Yes, Sir. 18 COMMISSIONER MOSER: Are the contractors -- 19 potential contractors required if the -- at the 20 discussion on prebid, or do they have -- 21 MR. HASTINGS: They need to be there, yes, 22 Sir. They gotta be there. That's where they're going 23 to get their plans and specs, and we'll also walk all of 24 the roofs. 25 COMMISSIONER MOSER: So it's clearly a 19 1 requirement that they be there? 2 MR. HASTINGS: It's a requirement they be 3 there. 4 COMMISSIONER MOSER: Okay, I move for 5 approval. 6 COMMISSIONER REEVES: Charlie, is there -- 7 have we checked our dates so we don't go through what we 8 just went through on the other one? 9 MR. HASTINGS: Yes. These dates are -- as 10 far as the advertising and -- 11 COMMISSIONER REEVES: There are no holidays 12 in these dates? 13 MR. HASTINGS: There shouldn't be. I think 14 Good Friday is March 28th, and then Easter will be April 15 the first. And we're going to bids due on April the 16 6th, that following Friday. 17 COMMISSIONER REEVES: It's a prebid 18 conference is when? 19 MR. HASTINGS: Would be March 28th. 20 COMMISSIONER REEVES: 28th is not a Friday, 21 I can tell you that much. 22 MR. HASTINGS: Yeah, something's not right. 23 No, that's a Wednesday. So those are -- advertises on 24 Good Friday. I've got Good Friday on the wrong day. 25 Whatever that -- 20 1 COMMISSIONER REEVES: We're not conflicting 2 with any dates then? 3 MR. HASTINGS: No. There's no conflict. I 4 checked that. 5 COMMISSIONER REEVES: I'll second the 6 motion. 7 JUDGE POLLARD: All right. Been moved by 8 Commissioner Precinct 2, seconded by Commissioner 9 Precinct 4 to approve item 1.5 of the agenda package, 10 and that is to approve advertising for sealed 11 competitive bids for countywide reroofing from the 2016 12 hail storm. Is there any further comment or discussion? 13 There being none, those in favor signify by raising your 14 right hands. It's three zero, unanimous. 15 All right, 1.6 -- 16 COMMISSIONER MOSER: Judge, could we move 17 1.6 to just before the I end of the session because 18 there's a potential for executive session to discuss 19 this subject, and I'd like to do them both at the same 20 time. So we move it right before 1.17. 21 JUDGE POLLARD: Move 1.6 over to -- you said 22 1.7. 23 COMMISSIONER MOSER: No. 1.17, yeah. 24 JUDGE POLLARD: Any objection? 25 COMMISSIONER REEVES: No, Sir. 21 1 JUDGE POLLARD: We'll do that then. All 2 right, we to go 1.7 consider, discuss and take 3 appropriate action to approve Proclamation declaring 4 March 2018 as American Red Cross month. Is Mr. DuBose 5 here: 6 MR. AVANTS: Mr. DuBose is actually at 7 another Commissioners' Court meeting in Kendall, 8 so Brennan Avants, I'm the Disaster Program Manager for 9 the Red Cross serving the Texas Hill Country. And I 10 have one of our fabulous volunteers Patti Morin with me 11 this morning. 12 JUDGE POLLARD: Okay, you want to read this 13 Proclamation, too? 14 COMMISSIONER REEVES: I'll let them read 15 this one. Do you have the Proclamation? 16 MR. AVANTS: I do not. 17 COMMISSIONER REEVES: Here's a copy if you'd 18 like to read it into the record, Sir. 19 MR. AVANTS: American Red Cross, Red Cross 20 Month March, 2018 Proclamation. 21 WHEREAS, March is American Red Cross Month, 22 a special time to recognize and thank our everyday 23 heroes, those who reach out to help their neighbors when 24 they are in need; and 25 WHEREAS, American Red Cross heroes are on 22 1 the front lines every day. They volunteer their time, 2 give blood, take life-saving courses or provide 3 financial donations to help those in need; and 4 WHEREAS, as our local Red Cross Chapter 5 enters their 100th year, we would like the remember our 6 heroes here in Kerr County who give to help people in 7 need. They work tirelessly to help in time of disaster, 8 when someone needs life saving blood, or the comfort of 9 a helping hand. They provide around the clock support 10 to members of the military, veterans and their families, 11 and teach lifesaving classes in CPR, aquatics safety and 12 first aid; and 13 WHEREAS, across the country and around the 14 world the American Red Cross responded to hurricanes 15 tornadoes, floods and wildfires, Kerr County brush and 16 home fires, and Texas floods and storms; and 17 WHEREAS, when an injured service member 18 ended up in a hospital far away from home the American 19 Red Cross offered comfort. When a hospital patient 20 needed blood American Red Cross blood donors help them. 21 When a lifeguard jumped in to save a drowning child, or 22 when someone stepped up to help a heart attack victim, 23 the Red Cross was there. 24 NOW, THEREFORE BE IT RESOLVED that the Kerr 25 County Commissioners' Court dedicates the month of March 23 1 to all those who support the American Red Cross mission 2 to prevent and alleviate human suffering in the face of 3 emergencies. Our community depends on the American Red 4 Cross, which relies on donations of time, money and 5 blood to fulfil its humanitarian mission. 6 AND BE IT FURTHER RESOLVED that we do hereby 7 proclaim March 2016(sic) as American Red Cross month. I 8 encourage all Kerr County residents to support this 9 organization and its noble humanitarian mission. 10 JUDGE POLLARD: Thank you very much, Sir. 11 COMMISSIONER MOSER: Question. And couldn't 12 there be another WHEREAS where Red Cross provides smoke 13 alarms free? 14 MR. AVANTS: You could actually. And this 15 year we're almost out one thousand free smoke alarm 16 installations. 17 COMMISSIONER MOSER: That's another good 18 WHEREAS. 19 MR. AVANTS: That is another good WHEREAS. 20 I can add that we respond to 50,000 emergencies every 21 year, too. Not here locally, but across the nation. So 22 we appreciate the Kerr County support of our mission. 23 COMMISSIONER MOSER: I move that we accept 24 and approve the Resolution as read into the record. 25 COMMISSIONER REEVES: I will second that. 24 1 JUDGE POLLARD: It's been moved by 2 Commissioner Precinct 2, seconded by Commissioner 3 Precinct 4 to approve the proclamation set forth and 4 read into the record in reference to item 1.7 of the 5 agenda package approving and declaring March 2018 as 6 American Red Cross Month. Any further comment or 7 discussion? There being none, those in favor signify by 8 raising your right hand. It's three zero, unanimous. 9 Item 1.8 consider, discuss and take 10 appropriate action to renew the ACA reporting and 11 tracking service program agreement between Texas 12 Association of Counties and Kerr County, and have the 13 County Judge sign the same. Hi, Dawn. 14 MRS. LANTZ: Good morning. This is our 15 usual contract that we have that I put into 16 Commissioners' Court. It's on our health care reporting 17 system that's mandated by the Federal Government for our 18 income tax that we receive every year. So this is just 19 renewing that contract, and it is a budgeted item within 20 my budget. 21 JUDGE POLLARD: County Attorney's approved 22 the contract? 23 MRS. HURT: Yes, Your Honor. 24 COMMISSIONER REEVES: I'm sorry, 25 Commissioner, this is something that by contracting with 25 1 TAC saves the HR Department a lot of time and potential 2 money just because of the volume of reporting that's 3 required? 4 MRS. LANTZ: Yes. We have to report our 5 payroll on a bi-weekly basis to them, and then they keep 6 track of our employees to make sure they're working the 7 hours they needed to work, and we're responsible for 8 providing insurance to part-time employees. So this 9 kind of gets them where they're tracking everything 10 where we don't have to do that. 11 COMMISSIONER REEVES: And they also mail 12 them out each year? 13 MRS. LANTZ: Yes. 14 COMMISSIONER REEVES: And the mailing is 15 included in the cost, or do we pay -- 16 MRS. LANTZ: The mailing is what we pay for 17 out of my budget, and that's a $1.47 per employee that 18 we mail out those documents. We have to buy those forms 19 anyway if we did it in-house. 20 COMMISSIONER REEVES: And then mail them 21 anyway? 22 MRS. LANTZ: Yes. 23 COMMISSIONER MOSER: Dawn, what does ACA 24 stand for? 25 MRS. LANTZ: Affordable Care Act. 26 1 COMMISSIONER MOSER: Okay. So that was an 2 acronym of an acronym? 3 MRS. LANTZ: Yes. 4 COMMISSIONER MOSER: Okay, got it. 5 COMMISSIONER REEVES: I move for approval 6 and authorize the County Judge to sign the same. 7 COMMISSIONER MOSER: Second. 8 JUDGE POLLARD: Been moved by Commissioner 9 Precinct 4 and seconded by Commissioner Precinct 2 10 regarding item 1.8 on the agenda, and that is to approve 11 the ACA reporting and tracking service program agreement 12 between Texas Association of Counties and Kerr County, 13 and to have County Judge sign same. Is there any 14 further comment or discussion? There being none, those 15 in favor signify by raising their right hands. It's 16 three zero, unanimous. 17 All right, item 1.9 consider, discuss and 18 take appropriate action to accept annual Racial 19 Profiling Reports from Constable Precinct 2. It's in 20 the agenda package, and can't say much more about it. 21 COMMISSIONER REEVES: I believe the Sheriff 22 may can help. We just need -- 23 SHERIFF HIERHOLZER: I ask that you accept 24 them. They go to the State, but for some reason the law 25 says they just have to be presented to y'all, be 27 1 accepted by y'all. Not for action or anything else; 2 just accept it. 3 JUDGE POLLARD: Okay. 4 COMMISSIONER MOSER: I move that we accept 5 the Racial Profiling Report from Constable Precinct 2. 6 COMMISSIONER REEVES: Second. 7 JUDGE POLLARD: Been moved by Commissioner 8 Precinct 2, seconded by Commissioner Precinct 4 to 9 approve -- to accept the annual racial profiling report 10 from Constable Precinct 2. Is there any further comment 11 or discussion? There being none, those in favor signify 12 by raising your right hands. It's three zero, 13 unanimous. 14 Item 1.10 consider, discuss and take 15 appropriate action regarding Notice of Intent applicable 16 to Kerr County flood warning system. Commissioner Moser 17 and Wendy Kirby. 18 COMMISSIONER MOSER: Okay. Thank you, 19 Judge. Wendy is not here, but let me give you a little 20 bit of background on this. The County and UGRA applied 21 for a potentially a one million dollar grant for flood 22 warning system, without a commitment until it was 23 approved by this Court or UGRA. That application was 24 not selected, okay. That's the bad news. 25 The good news is is the Governor has chosen 28 1 to -- he wants to place money on flood warning issues, 2 especially after hurricane Harvey hit, so they were 3 accepting those of intent, not applications but notices 4 of intent throughout the State, and they're doing it on 5 a first come first serve basis. 6 So with that since we are quote shovel ready 7 on this, we've done -- completed the engineering study, 8 we have all the backup for information on the Notice of 9 Intent, and so what this is is to issue a notice of 10 intent to the State, or TDEM, Texas Department of 11 Emergency Management. And so we have a -- with that 12 also an approval of GrantWorks doing that. I don't 13 think the County Attorney's had a chance to look at 14 that, but it's pretty straight forward. It just says we 15 want to submit a Notice of Intent to apply for this, and 16 if the Notice of Intent is accepted then we will reapply 17 for the grant. 18 So I move that we submit the Notice of 19 Intent contingent on approval by County Attorney. 20 COMMISSIONER REEVES: When is the Notice of 21 Intent due, Commissioner? 22 COMMISSIONER MOSER: It's the sooner the 23 better. They look at them on an as received basis, and 24 the period is open. 25 COMMISSIONER REEVES: And how long will the 29 1 period be open? 2 COMMISSIONER MOSER: It's until I think 3 July, something like that. So it behoves anybody since 4 the Governor quote has made the statement in public 5 through TDEM that they want to issue this funding for 6 flood prevention, flood mitigation. 7 COMMISSIONER REEVES: And this is totally 8 different from the FEMA grant that we had applied for? 9 I stay different, this is State versus FEMA? 10 COMMISSIONER MOSER: It's the same thing, 11 but we were not approved for the other, so this is a 12 Notice of Intent to reapply is all that is, okay. 13 COMMISSIONER REEVES: Okay, I'll second. 14 JUDGE POLLARD: When you say not approved 15 that just means they ran out of money. They didn't 16 say -- 17 COMMISSIONER MOSER: No. They went through 18 a list -- well, that's true, okay. 19 JUDGE POLLARD: Yeah. 20 COMMISSIONER MOSER: But they selected about 21 8 different counties for different functions; they 22 didn't select us, so this is another opportunity. 23 JUDGE POLLARD: They prioritized us lower? 24 COMMISSIONER MOSER: They did. 25 JUDGE POLLARD: So this is another 30 1 opportunity for us to get it from the Governor. 2 COMMISSIONER MOSER: So I will move that we 3 provide a Notice of Intent -- and by the way UGRA said 4 that they're fully in support of this and they want to 5 be a partner in this. So I move that we submit the 6 Notice of Intent, and authorize GrantWorks to do that 7 contingent upon approval by the County Attorney. 8 COMMISSIONER REEVES: My second goes with 9 that. 10 JUDGE POLLARD: All right, it's been moved 11 by Commissioner Precinct 2, seconded by Commissioner 12 Precinct 4 to approve the Notice of Intent applicable to 13 Kerr County flood warning system, as that the Governor 14 plans, and any further comment or discussion? There 15 being none, those in favor of that motion signify by 16 raising your right hands. It's three zero, unanimous. 17 That was item 1.10 of the agenda by the way. 18 All right, 1.11 of the agenda consider, 19 discuss and take appropriate action on extending 20 contract services to GrantWorks applicable to Kerr 21 County flood warning system application resubmission to 22 Hurricane Harvey grant. 23 COMMISSIONER MOSER: And that's the same 24 thing as I just delineated. This just authorizes 25 GrantWorks to proceed at no cost to the County. 31 1 JUDGE POLLARD: Okay, is that a motion? 2 COMMISSIONER MOSER: I make that motion, 3 yes. 4 COMMISSIONER REEVES: Question for the 5 County Attorney, and she may not know, as Assistant 6 Attorney. Can we extend this contract without going 7 back out for an RFP, or whatever we did the last time? 8 MRS. HURT: I'd have to look at the contract 9 and tell you for sure. 10 COMMISSIONER REEVES: And I guess what I'm 11 asking -- 12 MRS. HURT: Has it been reviewed? 13 COMMISSIONER REEVES: No. We do not have 14 to -- I guess, are we required to go out for an RFP 15 since this is a different grant? 16 MRS. HURT: I'd have to look and tell you 17 for sure. 18 COMMISSIONER MOSER: I think this is an 19 extension of what they have. But let -- 20 COMMISSIONER REEVES: And I would like -- 21 like just to verify that before. 22 COMMISSIONER MOSER: Sure, sure. 23 JUDGE POLLARD: Good point. 24 COMMISSIONER REEVES: And in that case, I'd 25 rather wait for an opinion before we vote. 32 1 COMMISSIONER MOSER: Well, we could -- 2 JUDGE POLLARD: Could do it on County 3 Attorney's opinion approving it? 4 COMMISSIONER REEVES: Approving that we 5 don't have to go out for an RFP. 6 COMMISSIONER MOSER: Yeah. 7 COMMISSIONER REEVES: Okay, I'll agree with 8 that. If you want to amend that. 9 COMMISSIONER MOSER: I move that we extend 10 the contract services to GrantWorks for the work 11 associated with the Notice of Intent, contingent on 12 approval by the County Attorney that they do not have to 13 go out for another Request for Proposal. 14 COMMISSIONER REEVES: I second that. 15 JUDGE POLLARD: Been moved by Commissioner 16 Precinct 2, seconded by Commissioner Precinct 4, and 17 concerning item 1.11 on the agenda, and that is to 18 approve the application to GrantWorks -- contract 19 services to GrantWorks applicable to Kerr County 20 Flood Warning System application and resubmission to 21 Hurricane Harvey grant, contingent upon the County 22 Attorney's Office opinion that we don't have to go back 23 out for RFP's again. Okay, is there any further comment 24 or discussion? If not, those in favor of the motion 25 signify by raising your right hands. It's three zero, 33 1 unanimous. 2 Item 1.12 consider, discuss and take 3 appropriate action to file a request for Kerr County pro 4 rata distribution of proceeds from the Tobacco 5 Settlement Permanent Trust Account and authorize the 6 County Judge to sign the request. Brenda. 7 MRS. DOSS: Every year we have to -- we have 8 to file a request with the Department of State Health 9 Services to get Kerr County's share of the Tobacco 10 Settlement Trust Account proceeds. 11 JUDGE POLLARD: Well, we sure want our 12 share. 13 MRS. DOSS: Yes, Sir. And it's based on 14 expenditures from calendar year 2017. 15 JUDGE POLLARD: Okay. Is there a motion? 16 COMMISSIONER REEVES: I make a motion for 17 Kerr County to file a request for its pro rata 18 distribution of proceeds from the Tobacco Settlement 19 Permanent Trust Account and authorize the County Judge 20 to sign the request. 21 COMMISSIONER MOSER: I second. 22 JUDGE POLLARD: Been moved by Commissioner 23 Precinct 4, seconded by Commissioner Precinct 2 24 concerning item 1.12 on the agenda, and that is to 25 forward a request from Kerr County for their pro rata 34 1 distribution of proceeds from the Tobacco Settlement 2 Permanent Trust Account and authorize the County Judge 3 to sign the request. Any further comment or discussion? 4 COMMISSIONER MOSER: Just a -- Brenda, so 5 the potential value of this is one and a half million? 6 MRS. DOSS: Those are the expenditures. 7 COMMISSIONER MOSER: Pardon me. 8 MRS. DOSS: Those are the expenditures. 9 COMMISSIONER MOSER: Yeah. 10 MRS. DOSS: But we will probably get -- 11 let's see what we got last year. Last year we received 12 25 thousand, so we'll receive at least that much 13 hopefully. 14 COMMISSIONER MOSER: Oh! I still would 15 second that, if I didn't already. 16 COMMISSIONER REEVES: Yeah. Anything's 17 better than nothing. 18 MRS. DOSS: They take everyone's 19 expenditures from each County, and then they distribute 20 it pro rata based on expenditures. 21 JUDGE POLLARD: On a pro rata basis. 22 MRS. DOSS: Yes, Sir. 23 JUDGE POLLARD: Any further comment or 24 questions? If not, those in favor of the motion raise 25 your right hand. It's three zero, unanimous. 35 1 1.13 of the agenda, consider, discuss and 2 take appropriate action to authorize the County Judge to 3 sign the North Central Texas Council of Governments 4 interlocal purchasing agreement, the Gabriel, Roeder, 5 Smith & Co. Master Agreement and the GRS Engagement 6 Letter for Actuarial Valuation Services in compliance 7 with the GASB 74 and 75 to establish the liability for 8 other post-employment benefits. The Engagement Letter 9 is for the initial GASB 75 valuation report, which will 10 be used for reporting in the September 30, 2018 audited 11 financial statements. Boy, that's a lot of gobbly goop. 12 Why don't you tell us what that is. 13 MRS. DOSS: Well, GASB which is the 14 Governmental Accounting Standards Board requires 15 governments that provide post-employment benefits to 16 retirees to have an actuarial valuation done on what -- 17 on the value and the liability of those post-employment 18 benefits, and that has to be then reported in our 19 financial statements. And we used to go through GASB 20 45, but now GASB has issued a new report or a new 21 statement, which is GASB 75, and that changes the way 22 that it's going to be valued which means we will have to 23 carry probably a larger liability on the financial 24 statements now. And that's what this is all about. The 25 Interlocal Agreement with the North Central Texas 36 1 Council of Governments, they're like a governmental 2 purchasing, GRS, which is Gabriel, Roeder, Smith, they 3 go through that purchasing coop. 4 COMMISSIONER REEVES: And that's why we're 5 able to get in by going through the COG. 6 MRS. DOSS: Yes. 7 COMMISSIONER REEVES: We can do this direct 8 without having to go through our own bidding process. 9 I move for approval of the agenda item as 10 written, and I'm not going to read it back. It's rather 11 lengthy. 12 COMMISSIONER MOSER: I second that. With 13 that. 14 JUDGE POLLARD: Been moved by Commissioner 15 Precinct 4, seconded by Commissioner Precinct 2 to 16 approve item 1.13 of the agenda, and I guess I'll read 17 it again. 18 COMMISSIONER REEVES: I think it's already 19 been read into the record. 20 JUDGE POLLARD: All right. 21 COMMISSIONER REEVES: And I'm sure the clerk 22 will copy it verbatim. 23 COMMISSIONER MOSER: I'm going to second it 24 without being re read. 25 JUDGE POLLARD: All right, those in favor 37 1 signify by raising your right hand. It's three zero, 2 unanimous. 3 1.14 consider, discuss and take appropriate 4 action for the Commissioners' Court approval to fill a 5 budgeted open position in the Kerr County Auditor's 6 Office. 7 MRS. DOSS: Yes. I have an open position 8 that I would like to advertise and fill, and it is in 9 the budget. 10 COMMISSIONER REEVES: Move for approval, and 11 authorize the advertising to fill a budgeted position in 12 the Kerr County Auditor's Office. 13 COMMISSIONER MOSER: Which position is that? 14 COMMISSIONER REEVES: We can't say. 15 MRS. DOSS: Assistant Auditor. 16 COMMISSIONER MOSER: You can't say the -- 17 COMMISSIONER REEVES: We can't say the name. 18 COMMISSIONER MOSER: No. I didn't ask for 19 the name; I said what position. 20 MRS. DOSS: Assistant Auditor. 21 COMMISSIONER MOSER: Okay, I'll second. 22 JUDGE POLLARD: Been moved by Commissioner 23 Precinct 4, second by Commissioner Precinct 2 concerning 24 item 1.13 -- 25 COMMISSIONER REEVES: 14. 38 1 JUDGE POLLARD: -- 14 of the agenda package 2 to advertise for to fill an open position in the Kerr 3 County Auditor's Office. Is there any further 4 discussion or comment? There being none, those in favor 5 signify by raising your right hands. It's three zero, 6 unanimous. 7 Item 1.15 consider, discuss and take 8 appropriate action to ratify and confirm Interlocal 9 Cooperation Agreement between Kerr County and Kendall 10 County for jail services. Sheriff. 11 SHERIFF HIERHOLZER: If you'll recall a few 12 weeks ago we did talk -- 13 JUDGE POLLARD: We did talk about it, yeah. 14 SHERIFF HIERHOLZER: The Court approved the 15 contract as to form and that with the -- Heather's -- 16 the County Attorney's approval had gone over them and 17 everything, and we sent them out. We knew Kendall 18 County wanted to enter into a contract, so we sent it to 19 Kendall County. It went through their Commissioners' 20 Court, they approved it and sent it back, the Judge 21 signed it. This is just a ratification of it. We have 22 been housing inmates for Kendall County for several 23 weeks now. I think at the current time we have 11 of 24 there's in custody. We have also forwarded that 25 contract to the other surrounding counties to see if 39 1 they need any for their housing. 2 JUDGE POLLARD: Assistant County Attorney 3 has given me a nod that they've approved it. 4 COMMISSIONER REEVES: This is the one that 5 County Attorney's office developed, correct? 6 SHERIFF HIERHOLZER: The County Attorney's 7 office and our office and -- 8 COMMISSIONER REEVES: And all you're asking 9 for is ratification? 10 SHERIFF HIERHOLZER: That's it. 11 COMMISSIONER REEVES: There's no changes to 12 the contract? 13 SHERIFF HIERHOLZER: It's all been signed, 14 approved by both counties, and enacted, it's just a 15 ratification. It was just because of the urgency in 16 having to take them we did it this way. 17 COMMISSIONER REEVES: Which is what we 18 discussed at the -- 19 SHERIFF HIERHOLZER: Right. 20 COMMISSIONER REEVES: I make a motion to 21 ratify and confirm the Interlocal Cooperation Agreement 22 between Kerr County and Kendall County for jail 23 services. 24 COMMISSIONER MOSER: And this is for -- the 25 per diem is 50 dollars per man day? 40 1 SHERIFF HIERHOLZER: Yes, Sir. 2 COMMISSIONER MOSER: And that's the -- 3 that's the going rate? 4 SHERIFF HIERHOLZER: Well, some of them are 5 45, some of them are a little bit, you know, above that. 6 But right in the middle, kind of the median is 50 a day. 7 We're right in the middle of the road, plus the County 8 that we're housing for has to pay all medical expenses, 9 of course. 10 COMMISSIONER MOSER: Okay, that's a good 11 thing. 12 SHERIFF HIERHOLZER: You know, we may pay 13 for some over the counter, you know, if they need an 14 Asprin or something while they're in, but any medical 15 bills are paid for by the County. That's just the 16 normal procedure in housing. 17 COMMISSIONER MOSER: Just a curiosity 18 question, so you're housing 11 now? 19 SHERIFF HIERHOLZER: Yes. 20 COMMISSIONER MOSER: So you could do that 21 without having this agreement in place? 22 SHERIFF HIERHOLZER: The agreement is in 23 place. This is just a ratification of that agreement. 24 COMMISSIONER MOSER: A ratification, okay, 25 good enough. I'll second. 41 1 JUDGE POLLARD: Okay, it's been moved by 2 Commissioner Precinct 4, seconded by Commissioner 3 Precinct 2 concerning item 1.15 of the agenda package, 4 that is to confirm the Interlocal Cooperation Agreement 5 between Kerr County and Kendall County for jail 6 services. Is there any further comment or discussion? 7 There being none, those that favor signify by raising 8 their right hands. It's three zero, unanimous. 9 All right, item 1.16 consider, discuss and 10 take appropriate action to surplus these vehicles as a 11 part of the trade-in agreement done during the budget 12 we talked about. All right, Sheriff. 13 SHERIFF HIERHOLZER: Yes. During the budget 14 process we are purchasing seven new vehicles, and at 15 that same time we agreed to trade in seven of the old 16 vehicles. We did not at that time pick exactly which 17 seven. There was given a price, it's just a blanket 18 deal from the company. Our old vehicles will most 19 likely end up in Mexico somewhere, or whatever they do 20 with them. But we have been notified that the new 21 vehicles are about ready to be picked up, so we need to 22 get the old ones stripped, and so that we can drive them 23 up there and get them traded in. 24 The old vehicles that I'm trading in are all 25 2010 Chevrolet Tahoes. The one has 159,574 miles, one 42 1 has 134,459 miles, 137,634 miles, 154,435, 129,791, 2 144,880, and 178,134. So these are extremely well-used 3 vehicles and need to be off the road. 4 COMMISSIONER REEVES: Sheriff, if I might, 5 when you look at the miles based on current use of 6 vehicles it may not seem a lot, but the wear and tear 7 and the way that your vehicles are used this is probably 8 equivalent to twice the miles -- 9 SHERIFF HIERHOLZER: Normally in law 10 enforcement you get rid of the -- because I made an 11 agreement 15 years ago with this County to put all new 12 vehicles on the road for patrol, and that's what we do. 13 But normally in law enforcement you try and get them off 14 the road by a hundred thousand miles. Just because at a 15 130 miles an hour a car with a hundred thousand miles 16 it's not the wisest thing to have on the road anymore. 17 And you never know which car, or when that's going to 18 happen. 19 COMMISSIONER REEVES: And it's the shifting 20 of the gears, the constant running when they're pulled 21 over. There may not be as many miles, but it's kind of 22 like a tractor you can look at engine hours, too? 23 SHERIFF HIERHOLZER: Quick acceleration, the 24 quick deceleration, just everything that they go 25 through, and out in a county like this there's also 43 1 rough roads -- not Kelly's problem. The county roads; 2 not the county-maintained roads. Those are excellent in 3 in this county, okay. 4 But yeah, I mean we really need to get to a 5 point that we don't keep them as long as we're keeping 6 them because of the high mileage. You know, a patrol 7 vehicle with 178,000 miles on it -- 8 COMMISSIONER REEVES: Is dangerous for our 9 deputies. 10 SHERIFF HIERHOLZER: Dangerous for the 11 deputies and the public if you keep them on the road. 12 COMMISSIONER REEVES: And that's what I was 13 trying to get across is our vehicles, a patrol vehicle, 14 is not equivalent to a regular -- 15 SHERIFF HIERHOLZER: No. 16 COMMISSIONER REEVES: I move for approval of 17 the agenda item. 18 COMMISSIONER MOSER: Second. 19 SHERIFF HIERHOLZER: The CID vehicles and 20 that are different, but not patrol. 21 JUDGE POLLARD: It's been moved by 22 Commissioner Precinct 4, seconded by Commissioner 23 Precinct 2 concerning 1.16 of the agenda package as that 24 is to trade in the listed vehicles with all the miles on 25 it, "used-up vehicles", that was discussed during the 44 1 budget session. Is there any further comment or 2 discussion? There being none, those in favor signify by 3 raising your right hands. It's three zero, unanimous. 4 Okay, item item 1.18 consider, discuss and 5 take appropriate action regarding a personnel matter. 6 That's executive session. 7 COMMISSIONER MOSER: We're going to do -- 8 JUDGE POLLARD: 1.06 first. 1.06 -- 9 COMMISSIONER REEVES: Commissioner, could we 10 go in and discuss this real property and then come out 11 and take care of that one? 12 COMMISSIONER MOSER: Sure. Sure. 13 JUDGE POLLARD: All right, we will do that 14 then, and we're going to go into closed session now. 15 COMMISSIONER REEVES: Yes, Sir. 16 COMMISSIONER MOSER: That's fine. 17 COMMISSIONER REEVES: If it's okay with him. 18 COMMISSIONER MOSER: Yeah, I think this was 19 in there just in case we needed it. We may not need it. 20 COMMISSIONER REEVES: Let's discuss it and 21 then we can come back out. 22 JUDGE POLLARD: Well, you want to pay the 23 bills first? 24 MRS. DOSS: No bills. 25 COMMISSIONER REEVES: No bills. In fact I 45 1 got monthly reports, but I think that that's it. 2 COMMISSIONER MOSER: Here's what I'd like to 3 do, I'd like to discuss 1.6 first to see what's proposed 4 and then go into executive session, and that, too. So 5 Charlie, why don't you come up and bring up Redemption 6 Road. We'll call 1.6. 7 JUDGE POLLARD: 1.06 and that is take 8 appropriate action regarding the gate across Redemption 9 Road, also known as County Rd. 1233 E. 10 MR. HASTINGS: Okay. I had a meeting with 11 County Attorney Heather Stebbins last week to look at 12 this following the discussions that we had at the last 13 meeting, and did a better job of overlaying, and I think 14 she may have sent an email to you all that shows how 15 this road easement actually overlays. And it's not 16 uncommon that where roads actually get built and where 17 the easements are sometimes they just don't overlap very 18 good, and that is the case here. I know there was some 19 concern about why does the County have a gate going 20 across this road easement, and it turns out our gate is 21 not across the road easement at all, but we do have a 22 fence across there. Whether the fence belongs to us or 23 belongs to the neighbor, I don't know. And then there's 24 another fence further down same issue. So you got this 25 road easement that just looks like the road never really 46 1 got built there for whatever reason. There still is a 2 road that goes down to the Dog Park, but bottom line I 3 think that the County Attorney has outlined several 4 different options for the property owner. 5 COMMISSIONER MOSER: So just for 6 clarification, that's reason I wanted to call this. The 7 road as it exists today does not overlay where the road 8 easement is, correct? 9 MR. HASTINGS: Not entirely. There is one 10 little section where it does. But mostly it's not. 11 COMMISSIONER MOSER: But mostly it's not. 12 MR. HASTINGS: Correct. 13 COMMISSIONER MOSER: So the road access to 14 the east end of Flat Rock Park with a gate across it is 15 a road that is not -- most of it is not an easement. 16 MR. HASTINGS: Correct. 17 COMMISSIONER MOSER: I just wanted to get 18 that clarified before we have any discussion in 19 executive session so we know what we're talking about. 20 MR. HASTINGS: Okay. 21 COMMISSIONER MOSER: Okay. So what we're 22 talking about here, too is before we make -- approve it, 23 what's the recommendation of the County Engineer? 24 MR. HASTINGS: I think we need to explore 25 the option of abandoning the road easement, yes, Sir. 47 1 COMMISSIONER MOSER: All right, fine. So 2 that's the way to do it, okay. All right, with that 3 said let's hold off that until we can have a discussion 4 with County Attorney in executive session. Okay. 5 JUDGE POLLARD: Okay. 6 COMMISSIONER MOSER: Good enough. 7 JUDGE POLLARD: Now, let's go forward to 8 item 4.1 pay the bills. 9 MRS. DOSS: No bills, Sir. 10 JUDGE POLLARD: No bills. 4.2 budget 11 amendments? 12 MRS. DOSS: No budget amendments. 13 JUDGE POLLARD: 4.3 late bills? 14 MRS. DOSS: No late bills. 15 JUDGE POLLARD: 4.4 approve and accept 16 monthly reports. 17 COMMISSIONER REEVES: Yes, Sir. Unless 18 indicated otherwise the following reports are for the 19 month ending February, 2018. It is the County Clerk's 20 report, District Clerk's report, Kerr County Indigent 21 Services' report, Constable Precinct 1 report, Constable 22 Precinct 2 report, J.P. Precinct 1, J.P. Precinct 2, 23 J.P. Precinct 3, J.P. Precinct 4. Move to approve the 24 reports as submitted to the Court, and sign where 25 needed. 48 1 COMMISSIONER MOSER: Second. 2 JUDGE POLLARD: Been moved by Commissioner 3 Precinct 4, seconded by Commissioner Precinct 2 to 4 except the monthly reports and approve as needed as just 5 read into the record by Commissioner Precinct 4. Any 6 further comment or discussion? There being none, those 7 in favor of the motion signify by raising your right 8 hands. It's three zero, unanimous. 9 Auditor's reports, any? 10 MRS. DOSS: None, Sir. 11 JUDGE POLLARD: 4.6 court orders, if any? 12 COMMISSIONER REEVES: Yes, Sir. Let me find 13 one. 14 JUDGE POLLARD: All right, 5.1 -- 15 COMMISSIONER REEVES: No, Sir. I'm looking 16 for it. 17 JUDGE POLLARD: Oh, okay. 18 COMMISSIONER REEVES: This will be court 19 order -- as I read the title there's no changes as I 20 looked further into it. 21 COMMISSIONER MOSER: Okay. So now we go to 22 5.1. He had no changes. 23 COMMISSIONER REEVES: After I read the title 24 of it it doesn't need to be changed, Judge. 25 JUDGE POLLARD: All right. Then we go to 49 1 5.1 reports from Commissioners/Liaison Committee 2 Assignments? Anybody? 3 COMMISSIONER MOSER: Yeah, I have something 4 I want to report. We had a -- I was quite vocal not 5 long ago when we got in a discussion of a temporary 6 agreement between KEDC, Kerrville Economic Development 7 Corporation, and Chamber of Commerce, and I thought it 8 was premature. After that meeting, after that was 9 brought public, there was a meeting with KEDC Board, and 10 we spent I think two or three hours going through what 11 was a draft. We made significant changes to it. And 12 the changes had to do with the contractual agreement, if 13 you will, between KEDC and the Chamber of Commerce. 14 With those proposed changes the meeting with Chamber of 15 Commerce, which would have to approve that has not been 16 held yet. We have that meeting with a small -- with a 17 group to discuss the potential changes to see if it 18 would be approved by both Boards, and that meeting's 19 going to be held on Friday. So this is just an update 20 of yeah, we took something that was a concept, we looked 21 at it within KEDC to see if -- and made some changes, 22 and then we'll present that to a small group, which will 23 then see if it's accepted by Chamber of Commerce. 24 Chamber of Commerce has to accept any changes, and 25 before that's made, brought back, and it'll be made 50 1 public at that time. So that's -- that's some action on 2 that. So a lot of hard work went into that after that, 3 so -- That's all I have. 4 JUDGE POLLARD: Do you have anything? 5 COMMISSIONER REEVES: No. 6 JUDGE POLLARD: 5.2 reports from Elected 7 Officials/Department Heads. Any? 8 COMMISSIONER REEVES: Go ahead with that, 9 and then we need to go back to one on item 4.6. 10 JUDGE POLLARD: Oh, item 5.1? 11 COMMISSIONER REEVES: 4.6. But go ahead and 12 finish second 5, Judge. 13 JUDGE POLLARD: Let's see, 5.2 reports from 14 elected officials and department heads, any? All right. 15 5.3 reports from Boards, Commissions and Committees. 16 City/County joint projects, or other. Anybody? 17 All right then, we go back to 4.6 court 18 orders. 19 COMMISSIONER REEVES: Yes, Sir, I'd like to 20 make a motion the approve court orders as presented by 21 the County Clerk. 22 COMMISSIONER MOSER: Second. 23 JUDGE POLLARD: All right. This is -- I'm 24 looking at them here, there are several of them here in 25 the agenda package. 51 1 COMMISSIONER REEVES: I'd like to approve 2 the court orders to be approved for the follow dates: 3 February 26th, 2018, February 27th, 2018, I'm assuming. 4 My email says 2017. But March 1, 2018, March 8, 2018. 5 COMMISSIONER MOSER: I second that. 6 JUDGE POLLARD: All right, it's been moved 7 by Commissioner Precinct 4, seconded by Commissioner 8 Precinct 2 to approve the court orders as described in 9 the motion. Is there any further comment or discussion? 10 There being none, those in favor raise your right hands. 11 It's three zero, unanimous. Does that cover them all? 12 MRS. VANKLAVEREN: Yes. 13 JUDGE POLLARD: At this time we'll go into 14 closed session pursuant to Section 551 of the Texas 15 Government Code. 16 (Executive Session.) 17 JUDGE POLLARD: Okay, we're back in open 18 session now, and is there any business, any motions to 19 be made? 20 COMMISSIONER REEVES: Yes, Sir. Would you 21 call 1.18? 22 JUDGE POLLARD: Item 1.18 consider, discuss 23 and take appropriate action regarding personnel matter. 24 COMMISSIONER REEVES: In the Kerr County 25 Sheriff's Department. 52 1 SHERIFF HIERHOLZER: Yes. As discussed just 2 to transfer -- upgrade my PIO position, which was the 3 former -- 4 JUDGE POLLARD: Public Information Officer. 5 SHERIFF HIERHOLZER: -- Public Information 6 Officer to a Public Information/Training position, and 7 upgrade it to a sergeant salary. 8 COMMISSIONER MOSER: Sheriff's Office Public 9 Information Officer. 10 SHERIFF HIERHOLZER: Sheriff's Office Public 11 Information Officer/Training position, and upgrade it to 12 a sergeant salary, which I do have in my budget. 13 COMMISSIONER REEVES: I make a motion to the 14 Sheriff's recommendation to make the Sheriff's Office 15 Public Information Officer/Training Officer a sergeant's 16 position. 17 COMMISSIONER MOSER: Second. 18 JUDGE POLLARD: Been moved by Commissioner 19 Precinct 4, seconded by Commissioner Precinct 2. Is 20 there any further comment or discussion? There being 21 none, those in favor signify by raising your right 22 hands. It's three zero, unanimous. Any further 23 business for the open session? 24 COMMISSIONER REEVES: No, Sir. We'll go 25 recess for about 30 minutes, I guess. 53 1 JUDGE POLLARD: Recess until -- 2 COMMISSIONER REEVES: 11 o'clock. 3 JUDGE POLLARD: No action decided on other 4 things, okay. We had a timed item set at 11 o'clock, 5 and we have to wait since it was designated at 11. We 6 gotta wait so we're going to recess until then. 7 MS. ARNOLD: Can I ask you a question about 8 whether you have a new maintenance supervisor? 9 COMMISSIONER REEVES: Not yet. We should -- 10 when did we say? Not this Thursday, but next Thursday? 11 COMMISSIONER MOSER: Yeah. 12 MS. VAN WINKLE: You're still interviewing? 13 COMMISSIONER MOSER: Still in the process of 14 determining. 15 JUDGE POLLARD: All right, we're in recess 16 until 11 o'clock. 17 (Recess.) 18 JUDGE POLLARD: It's 11 a.m., we've been in 19 recess and we're back in open session, and we're going 20 to have a presentation now which is 1.19 on the agenda, 21 presentation regarding TxDOT's 4-year Transportation 22 Improvement Program 2019 through 2020, which will 23 include a discussion of Kerr County priorities. Darcy 24 Schipull. 25 MS. SCHIPULL: Thank you, Judge Pollard and 54 1 thank you, Commissioners. We are in the process of 2 developing our 4-Year Transportation Improvement 3 Program, and every two years we like to come out and 4 visit with each of the counties, and talk with them 5 about their priorities and let them know what we have 6 scheduled for our future transportation plan. And I 7 also have Clayton Ripps with me who's the Advanced 8 Planning Director for the district. And Jose, who is 9 the area -- Assistant Area Engineer, and -- 10 MR. COURSEY: Rodney Coursey, Assistant 11 Supervisor, Kerrville Maintenance. 12 MS. SCHIPULL: And then one of our 13 engineers, Daniel, with our planning. 14 COMMISSIONER MOSER: What's the District and 15 the area include? 16 MS. SCHIPULL: So our district is 12 17 counties. It goes all the way from Frio County all the 18 way up here to Kerrville, and then out west to Uvalde, 19 and then east to Wilson County. 20 COMMISSIONER MOSER: Okay, and the area 21 then, how much -- 22 MS. SCHIPULL: And then the Area Engineer's 23 office covers Kerrville, Kendall County, Bandera, and 24 Uvalde. So today again we wanted to talk about our 25 Transportation Improvement Program and we wanted to 55 1 highlight some of our projects, and then revisit some of 2 your priorities with you all, and discuss any local 3 concerns or issues that you have. 4 COMMISSIONER MOSER: Yay. 5 MS. SCHIPULL: So we're looking at the 2019 6 to 2022 transportation, this is a statewide 7 transportation improvement program. Our local 8 transportation improvement program, we call it TIP, 9 feeds up into state-wide program. This is part of our 10 planning and programming process. We identify the funds 11 that we have, and we go look for the projects to fill in 12 those -- and use those funds. So we have what we call a 13 two year letting schedule, that's like the smallest of 14 our programs and that's where we go to construction with 15 our project. And then we have our Statewide 16 Transportation Improvement Program, which is a four year 17 program, and that feeds into the Unified Transportation 18 Program, which is that four years plus another six. 19 That's where we identify and estimate what those 20 fundings are going to be for the next ten years, so we 21 can actually start the plan for those projects. 22 And they we have a larger plan which is the 23 Rural Transportation Improvement -- the Rural 24 Transportation Plan, which is that document that's about 25 20 to 24 years, that we were here two years ago and did 56 1 kind of a stakeholders meeting with you all and the 2 City, and talked about what those priorities looked for, 3 so we try to pull projects from that into UTP, and then 4 down into that STIP, which is where we're at today. 5 COMMISSIONER MOSER: Question. On some of 6 these plans, you may talk about it and then I'll just 7 hold my questions until the end. 8 MS. SCHIPULL: No. That's okay. 9 COMMISSIONER MOSER: If there's things that 10 have not been discussed in the public forums that you 11 have before, is it timely to have those things be 12 considered? 13 MS. SCHIPULL: It's always timely to talk 14 about those things. We try to, you know, be as 15 comprehensive as we can in those documents, but that's 16 why we come back every two years. Things happen -- 17 COMMISSIONER MOSER: So it's dynamic; it's 18 not fixed. 19 MS. SCHIPULL: It's dynamic. It's not 20 fixed by any means. 21 COMMISSIONER MOSER: Okay, yeah. Because 22 there's a major need for a thoroughfare -- alternate 23 thoroughfare, but I'll talk about it later. 24 MS. SCHIPULL: Okay, perfect. So the 25 Transportation Improvement Program, I mentioned is a 57 1 four year capital improvement program. It lists 2 multi-modal transportation projects, highway, transit, 3 bicycle. And then the projects are drawn from the State 4 or local entity's long-range plan. 5 Federal regulations require that we 6 establish these transportation improvement programs; if 7 we don't have these projects listed in our documents no 8 Federal funds can be spent on them. So this is kind of 9 where we are, kind of hard to read, but we're in that 10 process to working with the locals to identify projects 11 to put into that four-year program. 12 And in May, actually -- yeah, at the end of 13 May we'll have a public meeting in Austin and identify 14 all the projects for all the counties. We'll also be 15 taking it to the Rural Planning Organization, ARRPO. 16 COMMISSIONER MOSER: Now, is that the one in 17 Austin in May, that's just to -- what's the purpose of 18 that? 19 MS. SCHIPULL: Did I say Austin? I'm sorry. 20 The one -- that'll be the final complete document for 21 all 12 counties. 22 COMMISSIONER MOSER: Okay, and so that's 23 kind of late to be adding anything -- 24 MS. SCHIPULL: In May it would be late. 25 COMMISSIONER MOSER: -- in May. Okay. 58 1 MS. SCHIPULL: But that doesn't mean that it 2 can't be something that we consider for the next -- 3 COMMISSIONER MOSER: Okay, good enough, 4 thanks. 5 MS. SCHIPULL: So we have 12 funding 6 categories in the State of Texas. There are certain 7 categories that aren't eligible in Kerr County. And 8 those would be the metropolitan and urban area 9 corridors. Those would be for areas that are over 50 10 thousand. 11 Also CMAQ, we're not non attainment, so we 12 don't get those funds in this region, and we don't 13 receive the Metropolitan Mobility and Rehab Fund, which 14 is also populations of 50 thousand or more. All the 15 other categories of funding are funding that would be 16 eligible in Kerr County, Preventative Maintenance and 17 Rehab. The non-traditionally funded projects, those are 18 more like partnerships that we have, where the County 19 has paid in advance for a roadway, and then we 20 reimburse. 21 The Statewide Connectivity Corridor 22 Projects, those are projects where we use funding like 23 on I-10 to connect to do improvement, added capacity 24 type improvement. We'll be doing one in Comfort Texas 25 doing the frontage roads off of I-10 along 87. That's a 59 1 category 4 type project. 2 Category 6, that's structures replacement 3 and rehab, so that's your bridge program. And that's 4 available for on and off system projects. 5 And category 8, those are safety improvement 6 projects. Those are also available for on and off 7 system, bridges. On system means our state highway 8 system, off means county roads and city roads that meet 9 a certain functional classification. 10 Category 9 is Transportation Alternatives. 11 You may have heard it as transportation enhancement, 12 that's more of your bike trail type system improvements. 13 And category 10 are Supplemental 14 Transportation Projects. Those again are like green 15 ribbon projects, the landscaping, kind of more of your 16 Statewide Federal programs. 17 And then District Discretionary, that's 18 where the District Engineer of every district in the 19 state gets a certain amount of money to do projects that 20 are important to the region. 21 COMMISSIONER MOSER: Like how much does this 22 area get this year? 23 MS. SCHIPULL: So he's getting about 5.6 24 million this year. And previously he's gotten about 2.5 25 so some of those Prop 1 and 7 funds that the voters 60 1 voted on is giving him a little bit more money in the 2 category 11. 3 And then Strategic Priority is our 4 commission-based funding. And those are projects that 5 are collected on statewide levels. And there are a 6 couple of different strategic things that are going on 7 right now, we've got -- we've got our clear lanes, which 8 is where they're looking at the most congested corridor 9 in this the State to identify projects on. And then 10 also, kind of the oil -- the Eagle Ford Shale is getting 11 some special funding out of that to address some of 12 those challenges. 13 COMMISSIONER MOSER: Does a project have to 14 have "a" funding category, or can it have multiple 15 funding categories? 16 MS. SCHIPULL: It can have multiple funding 17 categories. So this is what our funding kind of looks 18 like for 2018 to 2022. I won't go through all of it, 19 but you can see where we have some funding identified, 20 and where we don't have other funding. But we 21 approximately have $316,000,000.00 for that four year 22 period. 23 So I wanted to introduce y'all to Project 24 Tracker a little bit. I highly recommend if you go out 25 on the website and go to TxDOT, is here you can actually 61 1 look up pretty much any project that's planned or under 2 construction on this website. It's really helpful. And 3 it's being kind of changed as we go, based on public 4 input. 5 COMMISSIONER MOSER: Could you go back to 6 that, if that's the only map you have? 7 MS. SCHIPULL: Yes. 8 COMMISSIONER MOSER: And I don't know if we 9 can see it on here, but like between Highway 27 and 10 Highway 16, other than where the two merge, okay, 11 there's not a path by which to go from Highway 16 to 27 12 between the two, except in Verde Creek and Center Point. 13 And so right now that goes through a residential area, 14 through River Hill Boulevard, which is highly -- made a 15 lot of traffic on that, and a lot of concern about 16 safety. It's in the City. The City's, you know, tried 17 to put in traffic circles, and you know that's kind of a 18 disaster for traffic circle in an intersection. It 19 wasn't designed for a traffic circle. So if something 20 hypothetically now, what would be the process to pursue 21 that with the State on what an alternate route could be? 22 At one time it was considered Loop 534 just going 23 straight across all the way to highway -- from 27 all 24 the way to 16, and that was taken out of the City Master 25 Transportation Plan or whatever, for some reason. So to 62 1 get that back in and of that considered, what's the 2 process? 3 MS. SCHIPULL: So I'm going to let Clayton 4 speak to that because he's working on some other 5 projects that are very similar to that. And he's also 6 going to cover the specific projects information. 7 COMMISSIONER MOSER: Maybe it's not the 8 right time to -- 9 MS. SCHIPULL: No. It's perfect. 10 MR. RIPPS: And just for the record, my 11 name's Clayton Ripps. 12 JUDGE POLLARD: He's not perfect, but anyway 13 it was a nice comment. 14 MR. RIPPS: I'm the Advance Planning 15 Director here for the San Antonio District. Our 16 office -- why I come in from San Antonio is that I'm 17 here visiting with everyone, and it's because we 18 encompass all 12 counties, and we do all the planning 19 work which is the early schematic environmental work, 20 planning with the local organizations; not only on 21 the -- for the TxDOT roadways, and kind of get in 22 your -- looking at projects not only next year, four 23 years, ten years, twenty years down the road. So we're 24 kind of involved on stuff that's kind of bigger, big 25 picture, you know, what -- what are the things we need 63 1 to look at. And this is one of those projects that 2 we'll be talking about we would be getting involved with 3 before it evolved to that. So what your question was is 4 asking about a new location roadway to get 27 to 16. 5 COMMISSIONER MOSER: Right. 6 MR. RIPPS: So the way that works is one, 7 you look at the City and/or the County's major 8 thoroughfare plan, which would identify what are those 9 routes that are not built yet, or that are on that 10 first. So if there's an adopted route there then it's a 11 method of trying to how do you figure out a way to get 12 that built. So if along that route that makes a 13 connection between say 16 and 27, and it's on a 14 thoroughfare plan, if that property were to develop or 15 sell, you know, the development code from the City or 16 the County, or the ETJ of the City would have 17 requirements for them to either reserve the right-of-way 18 for it, or build it. That's one of the cleanest 19 quickest ways to have a short new location roadway 20 built, is for the private developer as it develops. 21 Now, if there's not development there, and it's all 22 built in, and it would require a roadway that will 23 actually have to acquire right-of-way through people's 24 yards, you know, businesses or something, that's when 25 you need to look at more of a true alternate route 64 1 study, which is something that we could certainly help 2 with, but since it would be off-system, which would mean 3 it would be non TxDOT. 4 COMMISSIONER MOSER: Why would be it non 5 TxDOT if it would eventually be a highway -- 6 MR. RIPPS: So that's where the challenge 7 comes in. We don't typically build new roads, because 8 in the long term we have to maintain them. So we've 9 been directed by Austin, or what we call our 10 headquarters, that if we're going to build any new roads 11 we typically -- to say we want build -- we need to build 12 a new location here that's two miles long. We would 13 work out some type of a turn back with the City of 14 Kerrville, or Kerr County to maybe give back a section 15 of 16 or 173 that's in a real urban area, that's really 16 not a highway anymore, it's like how basically it is 17 here in the middle of town to where it's built out, 18 we're never really going to expand it, we're going to 19 build an overpass, it's serving a local-type function, 20 then we would do a swap. That is one way of getting 21 that done. It would be called -- it was part of a 22 turn-back system. I don't think we've done any in Kerr 23 County. 24 COMMISSIONER MOSER: I don't think that 25 that's applicable here, and I don't want to take a lot 65 1 of time on this, but maybe we can talk about it 2 afterwards. But like the County major thoroughfare 3 plan. The County Engineer and County Road and Bridge, 4 do we have a County major thoroughfare plan? 5 MR. HASTINGS: No, Sir. 6 COMMISSIONER MOSER: Okay, I didn't think 7 so. City, this one is not in the City, a potential 8 location for it, so the City's out of the question, so 9 what I'm -- you know, one possible area is through some 10 ranchland right now so it's not developed. I don't know 11 if there's any plans to develop it. So if you look at 12 it from a need for the public to be able to go from 13 Highway 27 like the Judge here does quite often instead 14 of coming all the way through town having to go over to 15 Highway 27 from Highway 16. Public needs. So what's 16 the mechanism or discussion by with which we'd purview 17 that? 18 MR. RIPPS: That's good question. So you 19 answer the question initially is it on a thoroughfare 20 plan. It not; it's outside the City. So what we've 21 done with say Kendall County and the City of Boerne. 22 Before we go into any type of a new location and 23 roadway, we require some type of formal action by the 24 City and the County in which the new route would be 25 looked at. 66 1 COMMISSIONER MOSER: Okay, take the City out 2 of the equation, and now will be just the County. 3 MR. RIPPS: Well, how close -- 4 COMMISSIONER MOSER: It's not in the ETJ. 5 Let's say one route would be -- 6 MR. RIPPS: If it's strictly in the County 7 only that would be a little more palatable to have some 8 type of formal action by the County, a Resolution 9 requesting TxDOT to do or perform a route study or 10 something formally. So Kendall County just -- they did 11 that for us to study the -- you've heard the Kendall 12 Gateway Study that we've been doing on those routes. 13 Without formal action, we would not do anything. We 14 don't go somewhere that we're not wanted. 15 COMMISSIONER MOSER: Where you're not 16 requested. Okay, I think you answered my question. 17 Okay, good deal. Thanks. So it would take the County 18 to have a Resolution requesting that you consider that. 19 MR. RIPPS: Yes. 20 COMMISSIONER MOSER: Okay, good deal. 21 Thank. Perfect. Not perfect; but good. Okay. 22 MR. RIPPS: The next are some projects that 23 are under construction or scheduled to be under 24 construction 2018. You see the I-10 stretch there 25 almost a five million dollar overlay project, new 67 1 pavement markings. The next one below that is Highway 2 27 from FM 1350 to Spur 100. That one is a relocation 3 of the pavement, there's some widening. You'll see 4 passing lanes and operational improvements on that 5 project as well, as well as drainage improvements. 6 COMMISSIONER REEVES: Now, is this one I 7 believe at AACOG the other day you've already let the 8 contract? 9 MS. SCHIPULL: Yes. 10 MR. RIPPS: We just let in February. 11 COMMISSIONER MOSER: Oh, is that right, the 12 contract is let? 13 COMMISSIONER REEVES: That's what they told 14 me at AACOG. 15 MR. RIPPS: Yeah, that's correct. And then 16 here are a lot of these sealcoat and sealcoat overlays. 17 COMMISSIONER MOSER: Now, how is that 18 published that the contract's been let? Just because 19 it's all in Precinct 2, I'd be very interested in that. 20 So should AACOG tell us or what? 21 MR. RIPPS: No. It ends up on our website, 22 but it gets published, so it went out for bid usually a 23 month prior. So in January there was a notice sent out, 24 you know, on the publication of the letting schedule for 25 the State. So all our projects they're actually let out 68 1 of Austin, and so usually about a month before is when 2 they put out the advertisements soliciting bids for all 3 the construction projects for that next month, and so 4 this project let in February, which means it's -- I'm 5 not sure who the contractor is. 6 COMMISSIONER MOSER: So the contractor's 7 been selected. 8 MR. RIPPS: It's the Angel Brothers, so 9 they've been selected. They have 30 days to basically 10 get under contract, and then another 30 days to start 11 work. 12 COMMISSIONER MOSER: Okay. So that's an 8.7 13 million dollar construction contract? 14 COMMISSIONER MOSER: Good. Thank you. 15 MR. RIPPS: Sure. And here's some more 16 overlay and seal coats. You see basically a majority of 17 the roadways here in the County are basically they're 18 getting a sealcoat or an overlay, depending on their 19 classification and the needs. 20 This next one is Safety Projects, and this 21 is for the next two years, 2018 and '19. 22 COMMISSIONER REEVES: I had a question on 23 the first one you got up there on the safety, install 24 railroad signals with gates at something. 25 MR. RIPPS: That's -- that's an unusual one. 69 1 Those don't typically get funded, so these -- 2 COMMISSIONER REEVES: Especially in Kerr 3 County where we have no trains, where you talking about 4 this one? 5 MR. SCHIPULL: I think it's on Fratt Road. 6 COMMISSIONER MOSER: A train track to 7 nowhere. 8 MR. RIPPS: Yeah. That may have been one 9 that's in the limits of a neighboring county that just 10 got picked up. 11 COMMISSIONER REEVES: There are no trains in 12 the neighboring county. Unless you're going to redo the 13 old train track at the bat tunnel at Alamo Springs. 14 MR. RIPPS: No, it's not on that list 15 either. 16 COMMISSIONER REEVES: Unless Road and Bridge 17 knows something I don't know. 18 MR. HASTINGS: I'm just looking at how much 19 money might be available for -- 20 COMMISSIONER MOSER: What line item are we 21 on, Bob? 22 COMMISSIONER REEVES: Safety projects, top 23 one. Fratt Road. 24 MR. RIPPS: You know what, yeah that is odd. 25 I think that's the one in Frio County. Yeah, I know 70 1 what that one is, that's the one where we didn't get the 2 prevention on that overlay. But ignore that first one. 3 COMMISSIONER REEVES: Along with Road and 4 Bridge and Engineering, can we have the quarter of a 5 million dollars? 6 MS. SCHIPULL: That's a statewide funded 7 project. 8 MR. RIPPS: Yeah, it just popped up on the 9 list. So these are safety projects that Federal funds 10 get distributed out to all the states, and you basically 11 submit a whole list of projects, and all the crash rates 12 that occur. And so it's basically they generate a 13 formula, and based on that formula it says that you can 14 do -- you can install a traffic signal, or profile edge 15 or center line, raised markings, flashing beacons, so it 16 gives us funds for that. If we didn't submit projects 17 for it, we wouldn't get any of this funding, so we 18 submit as many projects as we can to secure some of 19 these funds. 20 COMMISSIONER REEVES: Kelly, where's FM 394? 21 Which road do we commonly refer to it as? 22 (Pause.) 23 MR. RIPPS: You have a project on Highway 16 24 on La Casa Drive. It was initially funded to install 25 flashing beacons. And then the next year we were able 71 1 to secure funds for a traffic signal, so I put this next 2 to the last one. So what we're going to do instead of 3 going and putting a beacon and going another year and 4 putting up a signal, we're going to install the signal 5 this year, and so it'll be done in September. So it's a 6 situation where it's kind of set up for two years in a 7 row were selected, and you end up with a signal sooner 8 rather than later. 9 COMMISSIONER MOSER: Can you go back to that 10 Highway 16 and 173. They only come together at one 11 place to the best of my knowledge. 12 MS. SCHIPULL: Lemos Street is 394. 13 COMMISSIONER REEVES: Yeah, it's in the City 14 system. 15 MR. RIPPS: Some of these are installed 16 traffic signals they'll be upgrades. There's a lot 17 along -- 18 COMMISSIONER MOSER: Because there's a 19 traffic signal there. 20 MR. RIPPS: So a lot of them are upgrading 21 them to meet. Most of them along that stretch of 16 22 they have the strain poles, or the pole with the cables, 23 so they'll be changing those out and going to what you 24 have right here in the downtown with the mast arm. The 25 pedestrian heads detection. Some of these have the old 72 1 detection on them that isn't that great, so we're 2 upgrading them to radar detection, which is a lot more 3 sensitive, and it actually makes the signals operate a 4 lot better. But yeah, it's basically what some of these 5 are, but it's called improved signals or installed 6 signals, but that's basically what they're doing. 7 COMMISSIONER MOSER: That's on the previous 8 line the 1341 and 534, that's improve the signal 9 that's -- something there. 10 MR. RIPPS: Yes. So that's the same things. 11 It's either going to those mast arms, some of them are 12 some tight -- really tight where you're trying to 13 squeeze in those mast arms but you have some businesses 14 that are right there on the corner, so if we can't go to 15 the mast arm, we'll at least upgrade the signal 16 detection to the radar, so some of them they're just 17 kind of placeholders, so we don't really develop those 18 plans well in advance of those signals, because we don't 19 find out until -- you know, we found out in October that 20 these are the ones that got selected -- or actually 21 November, so it gives a short fuse to start developing a 22 plan and looking at all of them. 23 COMMISSIONER MOSER: Okay, thank you. 24 MR. RIPPS: Next one is miscellaneous 25 projects. First one is Texas Parks and Wildlife 73 1 actually sealcoat the parking lots and some of the roads 2 in there. And the next one is State Highway 27. Now, 3 this is not a funded project, but it's a study that we 4 started, and this kind of comes from the last time we 5 had the ARRPO meetings where we're trying to get a list 6 of priorities for all the rural counties for the San 7 Antonio District, and so throughout here this is the one 8 that we're moving forward with to look at hey, if we 9 were to expand 27 basically from Kerrville down south 10 to -- through Center Point to Comfort, what would it 11 look like, how much right-of-way would you need, where 12 would you need a right-of-way at, and if you started to 13 fund a phase of it where should you start, start from 14 the airport, how far south should you go, so it's a 15 feasibility study. 16 So you'll be seeing us coming back just 17 talking and visiting with the counties specifically on 18 that project. We're just getting an engineer on board 19 to help us with the study of that. 20 COMMISSIONER MOSE: Okay, question on that. 21 Highway 27 and Spur 100, that's already four lane. 22 That's right in Road and Bridge's front door. 23 MR. RIPPS: Well it starts from there going 24 south down to the county line -- down to Kendall County. 25 COMMISSIONER REEVES: So you're talking 74 1 about expanding it all. 2 MR. RIPPS: Yes. 3 COMMISSIONER MOSER: But that's part of the 4 8.9 million we talked about a while ago. 5 MR. RIPPS: But that doesn't add -- that 6 doesn't add the lanes. So it's confusing, but from -- 7 from in our world what's out there today there's some 8 passing lanes, or Mr. Howard did a real good job with 9 squeezing in some passing lanes without shoulders. So 10 that job out there today is we're just restoring those 11 shoulders. And so there's a section when you get out of 12 Center Point where it looks like it's four lanes, but 13 actually in our world it actually isn't four lanes, it's 14 considered two passing lanes that happen to coincide 15 with each other, and so what we would be doing is 16 looking at making that section all the way up past the 17 airport to where you have four lanes, or does it need to 18 be six lanes. 19 COMMISSIONER MOSER: Okay, gotcha. And so 20 all of those plans exist when the contract has been let? 21 MR. RIPPS: Yeah. So that one is just to 22 widen the shoulders, but it will not be adding lanes. 23 COMMISSIONER MOSER: Thank you. 24 MR. RIPPS: Sure. So this study is actually 25 looking to adding continuous lanes, do we add or raise 75 1 median down the middle, do we add a left-turn lane down 2 the middle all the way through sidewalk, you know, 3 making sure everything's kind of -- what would you need 4 a right-of-way wise. 5 COMMISSIONER MOSER: So that's 55 million, 6 is that what it says? 7 MR. RIPPS: Yeah, that's just high level. 8 That isn't going to be enough. But that's just kind of 9 a placeholder value. 10 COMMISSIONER MOSER: So where is that in the 11 schedule? 12 MR. RIPPS: It's not. 13 COMMISSIONER MOSER: Okay. 14 MR. RIPPS: So the projects we all went over 15 are funded projects in that two year TIP window that 16 Darci talked about. This is one we just wanted to 17 mention that hey, you know, the feedback that we've 18 gotten previously that hey, we're working on it, we're 19 putting money forward to do these early studies on it to 20 get an idea of what would it take to try to get a 21 project to add lanes to it. One of the hardest projects 22 to do are in the rural areas is to add lanes. When 23 Darci showed that slide that has the category of funds, 24 the category of funds really are hard in the outside our 25 urban area to add lines, because that category 2, it 76 1 says metro and urban area corridor projects, and then 2 category 7 metropolitan mobility and rehab, that's where 3 boundary areas you can do a lot of adding lanes, adding 4 capacity. When you're outside of that boundary we can't 5 use 2 or 7, so it really limits our ability to add. We 6 can't use category 1, which is preventative maintenance, 7 which is a lot of the money that gets used out here is 8 category 1, but you can't use it to add lanes. You're 9 kind of limited to category 4. 10 COMMISSIONER MOSER: Two questions, don't 11 mean to hog it, but on that 55 million dollar project 12 that you have there, I put that on a category of maybe, 13 okay, what funding category would that be, and second 14 part of the question is on that little schedule chart, 15 where would that be? 16 MS. SCHIPULL: That would be in the 17 long-range plan. 18 COMMISSIONER MOSER: In the long-range plan, 19 okay. 20 JUDGE POLLARD: It's in the clouds. 21 COMMISSIONER MOSER: That's beyond 22 long-range plan. It's long-range plan. 23 MS. SCHIPULL: Correct. 24 JUDGE POLLARD: That's better than not 25 having it in there. 77 1 MS. SCHIPULL: That allows us to start to do 2 these feasibility studies and start to identify possible 3 funding for us in the future. 4 COMMISSIONER MOSER: Okay, so that's 5 long-range plan. And it's in some funding category or 6 whatever. So it's not in a funding category yet. 7 MS. SCHIPULL: No. 8 MR. RIPPS: But if it were -- that's a good 9 question. If it were some of the options are category 10 4, which is statewide connectivity, but we don't get a 11 whole lot of money for that. 12 MS. SCHIPULL: Now you can take them to the 13 next slide. And most of those funds in Category 4 are 14 going to I-10 between San Antonio and Kendall County, 15 and then also I-10 East. 16 COMMISSIONER MOSER: Okay. Very good. 17 MS. SCHIPULL: At least in this four-year 18 plan. 19 MR. RIPPS: And in category 12, the bottom 20 one, there's some discretionary up to our Transportation 21 Commission, because they do have some initiatives, and 22 one of them is rural connectivity, so that's the one 23 that we're eyeballing. The only thing we've gotten back 24 from them when we allocated funds in December, they gave 25 us five million dollars basically for rural 78 1 connectivity, and so we went through that list of the 2 ARRPO projects, you know, to kind of see what we could 3 find. So the first one was that project on I-10 there 4 and 87 and Comfort. But five million on 27 wouldn't get 5 us much. 6 COMMISSIONER REEVES: And I believe that's 7 what Mrs. Rath said at AACOG the other day is that the 8 rural funding was very -- and I thought it was five 9 million, which is very -- is just a drop in the bucket 10 affectively. Yeah, five million is a lot of money, but 11 when you're looking at trying to do something, and 12 that's for the entire district. The five million? 13 MR. RIPPS: Yes, yes, it's really nothing. 14 But especially when you look -- I mean that's just a 15 rough estimate on 27, 55 million, so it's hard. So 16 that's where doing a feasibility study that we're doing, 17 when we look at the whole thing, see what the needs are, 18 and then identify hey, what is a palatable -- you know 19 our goal would be if we could get a 10 or a 15 million 20 dollar project, may be able to get that funded in the 21 next ten years. It just -- it sets your goal, you know, 22 to where hey, here's something to kind of work towards, 23 and move it into that 24 year long-range plan, get it 24 in. So that's basically -- 25 COMMISSIONER MOSER: Something that's not in 79 1 here, but used to be, I thought, that this is really a 2 nit, okay, but I'll ask anyway. Traffic signals when 3 they malfunction used to call the local office and they 4 would take care of it. Is that handled out of San 5 Antonio now? 6 MR. RIPPS: Well, they still -- 7 Do they have connectivity here on all of 8 them now? 9 MR. COURSEY: We change out a few of the 10 lights. 11 COMMISSIONER MOSER: I mean just if it's not 12 set properly. 13 MR. COURSEY: Most everything comes out of 14 San Antonio. 15 MR. RIPPS: Are they doing them remotely now 16 where they can reset the signal time? 17 MR. COURSEY: No. They make a trip down 18 here from San Antonio. 19 MR. RIPPS: That's the goal in the area just 20 to where our TransGuide actually will have connectivity 21 to all the signals. That's what they're trying to do, 22 to where we can -- 23 COMMISSIONER MOSER: It's a pain in the 24 akeesta now, because one about two blocks from here it 25 just stays real long red when there is no need to, and 80 1 so you know I used to call these guys and it was next 2 day it was fixed. Now it takes Governor Abbott to 3 approve it. 4 MR. RIPPS: You still can, that's the proper 5 channel, and then get some more folks to come out and 6 monitor it and record it and they can kind of go back a 7 little bit and see what was happening and then they'll 8 come out and visually watch what happens. But once we 9 get to the point where all of our traffic signals are -- 10 we can control them from TransGuide and monitor them 11 from TransGuide, then you know when those calls, those 12 complaints come in, we can get them fixed. 13 COMMISSIONER MOSER: When you going to get 14 them all? 15 MR. RIPPS: It just takes money. 16 COMMISSIONER MOSER: That was of a how. But 17 when? 18 MR. RIPPS: They're working on it. 19 COMMISSIONER MOSER: I'm not beating on you. 20 MR. RIPPS: It's slow, but I know they're 21 trying to work on it. 22 COMMISSIONER REEVES: And are y'all planning 23 similar or like on I-10 West of 783, is there going to 24 be a messaging sign? 25 MS. SCHIPULL: So all of I-10 from El Paso 81 1 all the way through Texas will have those ITS signs that 2 you see when you go into like San Antonio. Those will 3 be along that whole corridor, and that's from our great 4 perspective to communicate with the freight. Mainly the 5 freight, but it'll communicate with the regular public 6 about when we have traffic issues, and detour routes, 7 and weather related events that could be impacting them. 8 COMMISSIONER REEVES: And have I seen two in 9 Kerr County? 10 MR. RIPPS: We'll have four. At the county 11 line coming in from Kendall, one up by the big rest area 12 on the hill going east. And one at -- 13 COMMISSIONER REEVES: Between Goat Creek and 14 Harper? 15 MR. RIPPS: Yes, Sir. And then one at the 16 County line of Kimble and Kerr. 17 COMMISSIONER REEVES: Right there around 18 290? 19 MR. COURSEY: Yes, Sir. 20 COMMISSIONER MOSER: One other thing. On 21 the Resolution to get you to consider this thoroughfare, 22 do you have some guidance on words in a Resolution 23 that -- 24 MS. SCHIPULL: We can probably share with 25 you what Kendall County has done. 82 1 COMMISSIONER MOSER: Okay. If you'd do that 2 for me I'd appreciate it. 3 MR. RIPPS: You just gotta make sure you're 4 ready for it, that's the biggest thing. 5 COMMISSIONER MOSER: I don't know what -- 6 you know it's a chicken and egg thing. I think that 7 there's a need? I don't know what -- need to look at 8 what the options are and TxDOT -- 9 MR. RIPPS: You gotta start somewhere, you 10 can kind of watch what's happened in Kendall County 11 because we're going to go back out one more time back to 12 the public with the final lines on the map, and see what 13 it is, and you can kind of get a good feel for how that 14 process went. We did that study. It's been about a 15 year and a half long, and we're wrapping it up this 16 summer. 17 COMMISSIONER MOSER: Okay, good deal. Thank 18 you. 19 COMMISSIONER REEVES: We thank y'all for 20 coming. 21 COMMISSIONER MOSER: Thank you very much. 22 Appreciate it. When is your next time you have all the 23 public and put all the maps up on the road and get 24 everybody's opinion like you did several months ago? 25 MS. SCHIPULL: Like we did about two years 83 1 ago, or about a year and a half when we came. 2 JUDGE POLLARD: Another two years. 3 MS. SCHIPULL: Probably about another two 4 years, yes. 5 COMMISSIONER MOSER: Okay. Well, if you can 6 provide that wording for Resolution, I'd appreciate it. 7 JUDGE POLLARD: It won't be my concern; 8 it'll be your's. 9 COMMISSIONER MOSER: That's okay. Just 10 trying to get you a shortcut from home to here, so -- 11 JUDGE POLLARD: I'd like it. I cut through 12 River Hill. 13 COMMISSIONER MOSER: I know it. You have to 14 quit that. Yeah, a lot of people cut through River 15 Hill. 16 JUDGE POLLARD: The River Hill people don't 17 like it. Especially those joggers out there. 18 COMMISSIONER MOSER: But the state is going 19 to work with the county master thoroughfare plan, which 20 we don't have. 21 JUDGE POLLARD: Thank you very much, really 22 do appreciate it. 23 All right, is there any further business for 24 the Commissioners' Court? There being none, we are 25 adjourned. 84 1 STATE OF TEXAS * 2 COUNTY OF KERR * 3 I, DEBRA ELLEN GIFFORD, Certified Shorthand 4 Reporter in and for the State of Texas, and Official 5 Reporter in and for Kerr County, do hereby certify that 6 the above and foregoing pages contain and comprise a 7 true and correct transcription of the proceedings had in 8 the above-entitled Commissioners' Court. 9 Dated this the 24th day of March, A.D. 2018. 10 11 /s/DEBRA ELLEN GIFFORD Certified Shorthand Reporter 12 No. 953 Expiration Date 12/31/2018 13 * * * * * * 14 15 16 17 18 19 20 21 22 23 24 25