1 1 2 3 KERR COUNTY COMMISSIONERS' COURT 4 Regular Session 5 Monday, April 23, 2018 6 9:00 a.m. 7 Commissioners' Courtroom 8 Kerr County Courthouse 9 Kerrville, Texas 78028 10 11 12 13 14 15 16 17 18 19 20 21 22 23 PRESENT: TOM POLLARD, Kerr County Judge HARLEY BELEW, Commissioner Pct. 1 24 TOM MOSER, Commissioner Pct. 2 JONATHAN LETZ, Commissioner Pct. 3 25 BOB REEVES, Commissioner Pct. 4 2 1 I-N-D-E-X 2 NO. PAGE 3 *** Visitor's Input. 5 4 *** Commissioners' Comments. 6 5 1.1 Consider, discuss and take appropriate 10 action to approve Proclamation declaring 6 May 2018 as the Elder Abuse Prevention Month. 7 1.2 Consider, discuss and take appropriate 14 action for the Court to set a public hearing 8 for 9:15 a.m. on May 29, 2018 for the revision of plat for Lots 24 and 25 in 9 Subdivision No. 2 of the Estate of George Baldwin, Volume 2, Page 68. 10 1.3 Consider, discuss and take appropriate 16 11 action for the Court to approve a concept plan for Caster Acres. 12 1.4 Consider, discuss and take appropriate 22 13 action for preparation of an apron by Road and Bridge at entrance of Center 14 Point Volunteer Fire Department. 15 1.5 Consider, discuss and take appropriate 24 action to authorize the County Judge to 16 execute a contract with American Roofing & Metal for Countywide reroofing from the 17 2016 hail storm. 18 1.6 Consider, discuss and take appropriate 30 action regarding restricted use on Center 19 Point River Road. 20 1.7 Consider, discuss and take appropriate 37 action on request to use Flat Rock Park 21 for UGRA Annual River Cleanup to be held on July 28, 2018 from 7 a.m. to 1 p.m. 22 1.8 Consider, discuss and take appropriate 39 23 action on installing speed limit signs on Kelly St., Center Point. 24 25 3 1 I-N-D-E-X 2 NO. PAGE 3 1.9 Consider, discuss and take appropriate 41 action to submit an "Application of 4 Eligibility" to the Federal Surplus Property Program as required in order 5 to purchase items from the Texas Facility Commissions. 6 1.10 Consider, discuss and take appropriate 45 7 action to approve Contract No. 7218045 between Kerr County and the Texas 8 Department of Agriculture as part of the Texas Community Development Block 9 Grant Program. 10 1.11 Consider, discuss and take appropriate 45 action to approve Contract No. 7218055 11 between Kerr County and the Texas Department of Agriculture as part of 12 the Texas Community Development Block Grant Program. 13 1.12 Consider, discuss and take appropriate 48 14 action on setting monthly sewer charge for the East Kerr County/Center Point 15 Wastewater Project, including both debt service and maintenance operation. 16 1.13 Consider, discuss and take appropriate 53 17 action on report/update from the Department of State Health Services 18 Region 8. 19 1.14 Consider, discuss and take appropriate 66 action to approve the "Policy for Use 20 of Kerr County Courthouse Grounds" and the "Application for Use of Courthouse 21 Grounds". 22 1.15 Consider, discuss and take appropriate 73 action to determine to allow retail 23 fireworks permit holders to sell fireworks to the public beginning May 1, 2018 and 24 ending at midnight on May 5, 2018 in celebration of Cinco De Mayo pursuant to 25 Texas Occupations Code, Section 2154.202 (g)(3). 4 1 I-N-D-E-X 2 NO. PAGE 3 1.16 Consider, discuss and take appropriate 75 action to approve performance evaluation 4 forms to be used for employee evaluations. 5 1.17 Consider, discuss and take appropriate 88 action to solicit Request for 6 Qualifications (RFQ) for professional architectural services for Kerr County 7 properties as needed. 8 1.18 Consider, discuss and take appropriate 93 action regarding the Maintenance 9 Supervisor position. 10 1.19 Consider, discuss and take appropriate 94 action to approve a donation to Kerr 11 County Sheriff's Equipment Fund. 12 4.4 Approve and Accept Monthly Reports. 96 13 4.6 Court Orders. 97 14 5.1 Reports from Commissioners/Liaison 98 Committee Assignments as per attachment. 15 1.20 Consider, discuss and take appropriate 103 16 action regarding sale of real property in Center Point. 17 *** Adjournment. 107 18 *** Reporter's Certificate. 108 19 * * * * * * 20 21 22 23 24 25 5 1 JUDGE POLLARD: It's April 23rd, 2018 and 2 we're going to call it 9 o'clock. We got a difference 3 of opinion if it's a minute or two off, but it's good 4 enough for government work. And the Kerr County Court 5 is in session, Commissioners' Court, and we'll begin 6 with Commissioner Moser leading us in the prayer and the 7 Pledge of Allegiance. 8 COMMISSIONER MOSER: Bow your head with me 9 in you will, please. 10 (Prayer and Pledge of Allegiance.) 11 JUDGE POLLARD: All right. This is the part 12 of the agenda where anymore wishing to come forward and 13 speak on something that is not on the agenda. If you 14 want to speak on something on the agenda wait until that 15 item's called, but if you have something you'd like to 16 address the Court on that's not on the agenda please 17 approach the podium, identify yourself by name and 18 address, and try to limit your comments to three 19 minutes. Is there anyone wishing to speak on something 20 not on the agenda? 21 MS. BUSHNOE: Good morning, Judge, 22 commissioners. 23 JUDGE POLLARD: Pull that microphone around. 24 MS. BUSHNOE: Tara Bushnoe, UGRA. UGRA 25 partnered with Parks & Wildlife on the Healthy Creeks 6 1 Initiative, and it's a program to have -- it's a 2 voluntary program with streamside landowners to treat 3 the invasive plant Arundo Donax. So we're having a 4 workshop on May 1st for anyone interested, streamside 5 managers, that have that plant on their property and 6 would like to consider being eligible for a no cost 7 herbicide treatment of the plants, so just wanted to 8 share that, and I know that y'all have a lot of 9 neighbors and if you know anybody that is interested in 10 that program we're going to have an information session 11 on May 1st at 5:30 p.m. at UGRA. 12 JUDGE POLLARD: Thank you. ' 13 MR. BUSHNOE: And they can call me for more 14 information, too. 15 JUDGE POLLARD: Thank you, is there anyone 16 else? All right, there being no one else let's go to 17 Commissioners. We'll start with Precinct 1 for 18 comments. 19 COMMISSIONER BELEW: Well, Saturday morning, 20 I got a lot of calls from people that thought it was 21 raining enough to burn. I told them wait until this 22 afternoon, and sure enough it's still dry, so we still 23 have a burn ban on in Precinct 1. 24 JUDGE POLLARD: Okay. Are the burn bans on 25 in all the precincts? 7 1 COMMISSIONER LETZ: Not in 3. 2 COMMISSIONER REEVES: In 4 there is. 3 COMMISSIONER MOSER: I lifted it on 2, 4 because on Friday and we said if it's range Saturday 5 morning we'd take it off so we took it off. 6 COMMISSIONER BELEW: We have a difference in 7 opinion of what we call rain. 8 COMMISSIONER MOSER: Let's see, Judge, a 9 couple things. On April the 14th there was a ceremony 10 in Center Point recognizing 35 Texas Rangers that are 11 buried there. Really nice turnout, okay. Nice 12 recognition of those people. But 35 Rangers buried in 13 Center Point. And then the Historical Commission had a 14 barbecue after that and I think that that was well 15 attended and it was a success. 16 The other thing is -- 17 JUDGE POLLARD: They were buried in the 18 Center Point Cemetery. 19 COMMISSIONER MOSER: Yeah. Center Point 20 Cemetery. 21 JUDGE POLLARD: You just said Center Point. 22 COMMISSIONER MOSER: Well, that's the center 23 of Center Point. 24 We had -- probably everybody knows about we 25 had a Town Hall Meeting the other day. Probably 130 8 1 people showed up, and the purpose of it was to exchange 2 information on who had roles and responsibilities, and 3 that was number 1. So at TCEQ, UGRA, Headwaters 4 Groundwater, the Judge spoke. Anyway, it was an 5 excellent presentation by those people, everybody, and 6 the objective was be good neighbors. All of the gravel 7 mining operators were there except Drymala, and they had 8 a conflict, so it was a good exchange. And after that 9 meeting there was even some things that had been very 10 positive, so thanks to everybody for that support, and 11 we will continue the dialogue, so that's it. 12 JUDGE POLLARD: I'd like to add to that. My 13 talk was very short. It was to the affect that there's 14 very little control that the County has on the gravel 15 pit operators. Reminded people that the County has to 16 have a statute or a constitution authorizing the County 17 to do something, anything. And we have a number of 18 those things, but one is not controlling gravel 19 operators. And I encouraged everybody to talk to the 20 people that do most of the control of that, and that's 21 TCEQ. And I'm trying -- I want to repeat that here at 22 this meeting, all right. And it was well attended, and 23 the speakers were very good. I understand Mr. Moser 24 indicated to me some of the gravel operators have told 25 some of the neighbors let's meet and see if we can work 9 1 out our problems. That's a good thing. And they're all 2 trying to be good neighbors out there, and I think 3 that's a good thing. That's all I have. 4 COMMISSIONER LETZ: Judge, a couple things. 5 First, this Saturday the Animal Service building will 6 have an open house, and encourage everyone to go there, 7 and I hope the press puts it in the paper to let people 8 know to let people come into the facility and see what's 9 going on out there. It's from 10 to 2. So hopefully 10 that will be well attended. 11 Another item is congratulations to Tivy 12 baseball, varsity baseball, they won District. Those 13 that went to the -- happen to go to the very well 14 attended game, gosh, I think it was a week or almost a 15 week ago, a marathon game, 14 innings. Tivy won 4 to 3 16 beating Boerne Champion. 17 JUDGE POLLARD: After being behind 3 to 1 18 or -- 19 COMMISSIONER LETZ: They were never -- they 20 were behind off and on by a run, but they always came 21 back in the bottom of that inning. It was phenomenal 22 pitching on both sides. Brady Delgado pitched ten 23 innings or so, scoreless innings for Kerrville, and 24 Chris Weber for Boerne. Both of them really good. It 25 was just a great game as well. Anyway, a great game. 10 1 Congratulations to Tivy baseball. 2 JUDGE POLLARD: Tivy's ranked -- 3 COMMISSIONER LETZ: They were 4th in the 4 State and going into that game, and Boerne Champion was 5 9th. So I'm not sure where they are. Both of them will 6 be in the playoffs so we'll see what happens. 7 JUDGE POLLARD: Okay. 8 COMMISSIONER LETZ: That's it. 9 COMMISSIONER REEVES: I have nothing. 10 JUDGE POLLARD: Okay. All right, we'll go 11 to item 1.1 on the agenda consider, discuss and take 12 appropriate action to approve Proclamation declaring May 13 2018 as the Elder Abuse Prevention Month. Is Lisa 14 Senteno here? That's not Lisa, I don't think. 15 MR. HERNANDEZ: Miss Senteno's not 16 available, Your Honor, I'm sorry. I'm Jesus Hernandez, 17 good morning. Good morning, Judge and good morning, 18 Commissioners' Court. My name is Jesus Hernandez. I'm 19 a supervisor with Adult Protective Services here for the 20 Kerr County area. Also like to introduce two of my 21 specialists, investigators who are assigned to this 22 area, which is Mr. Lee Kitchens and Miss Julia 23 Watson(phonetic), they're the ones that work in that 24 area. I want to thank the members of the Commissioners' 25 Court, and Honorable Judge for the privilege of 11 1 recognizing and proclaiming the month of May, 2018 the 2 Elder Abuse Prevention Month. Elder and disabled 3 adult -- elder and disabled abuse happens in every 4 state, city, and country. Raising awareness and taking 5 steps to prevent it in our communities by educating the 6 public the issues on what to do when they suspect abuse 7 and exploitation of an elder and disabled adult is 8 critical. We urge people to report suspected abuse, 9 neglect and exploitation of older adults, or persons 10 with disabilities by calling our abuse hot line, which 11 is 1-800-252-5400, or online at txabusehotline.org. 12 In 2017 Kerr County had a population of 13 54,742, in which 15,451 were aged 65 and older, which is 14 roughly 28 percent of the population. And 4,690 were 15 between the ages of 18 and 64 with disabilities. 8.6 16 percent. In 2017 Adult Protective Services received a 17 total of 294 investigations for Kerr County in which a 18 168 cases were validated. 19 I also want to take time to thank some of 20 the community partners that make our jobs easier, which 21 is the Kerr County Police Department, the Kerr County 22 Sheriff's Department, Ingram Marshal's Office, the Kerr 23 County EMS, Hill Country MHDD, Peterson Regional Care 24 Coordination, and Salvation Army homeless shelter, and 25 many others. 12 1 May is Elder Abuse Prevention Month. It is 2 time to reflect on what we are doing as a community to 3 support people who are elderly and disabled. We all 4 have the opportunities to reach out to our families, 5 friends, neighbors. Let's make sure that all people 6 that are elderly or have disabilities are valued. Thank 7 you. 8 JUDGE POLLARD: Thank you, Sir. Is there a 9 motion? 10 COMMISSIONER MOSER: Is there any action? 11 COMMISSIONER LETZ: I make a motion to 12 approve the Resolution as submitted for declaring May 13 2018 as Elderly Abuse Prevention Month. 14 COMMISSIONER BELEW: Second. 15 JUDGE POLLARD: Been moved by Commissioner 16 Letz Precinct 3, seconded by Mr. Belew in Precinct 1 to 17 approve the Resolution in the agenda package in its 18 entirety, and exactly as it is. Is there any further 19 discussion? I think I'll read it into the record with 20 your permission. 21 This is a Resolution declaring May 2018 as 22 Elder Abuse Prevention Month. WHEREAS, people who are 23 elderly or have disabilities have contributed to the 24 general welfare of Kerr County by helping to preserve 25 customs, convictions and traditions of many people from 13 1 diverse backgrounds; and. 2 WHEREAS, these residents are vital and 3 integral members of our society and their wisdom and 4 experience have enriched our lives; and 5 WHEREAS, abuse of elderly and people with 6 disabilities in domestic and institutional settings is a 7 widespread problem affecting hundreds of thousands of 8 people across the country; and 9 WHEREAS, abuse affected more than 114,305 10 Texans who are elderly or have disabilities in 2017; and 11 WHEREAS, elder abuse is grossly 12 underreported because the elderly who are being abused 13 find it very difficult to tell anyone and are usually 14 ashamed and sometimes afraid; and 15 WHEREAS, elder abuse happens to men and 16 women of all income levels, all cultural and ethnic 17 group whether they are in good health or incapacitated 18 in some way, in poor neighborhoods and in suburbia; and 19 WHEREAS, many of the cases investigated by 20 Adult Protective Services in Texas involve self-neglect, 21 and it is our duty as citizens to reach out to people in 22 need. 23 NOW, THEREFORE BE IT RESOLVED that the 24 Commissioners' Court of the County of Kerr hereby 25 recognize and proclaims the month of May 2018 to be 14 1 "Elder Abuse Prevention Month" in Kerr County, and urge 2 all citizens to work together to help reduce abuse and 3 neglect of people who are elderly or who have 4 disabilities. 5 And if we adopt it it'll be adopted today, 6 the 23rd of April, 2018. Is there any further 7 discussion or comment? There being none those in favor 8 of the motion signify by raising your right hands. I'm 9 going to vote on that. That's 5 zero, unanimous. Thank 10 you very much, Sir. 11 MR. HERNANDEZ: Thank you, Your Honor. Will 12 it be appropriate for me to take a quick picture, Your 13 Honor? We usually do this in order to present it to our 14 our newsletter. 15 JUDGE POLLARD: Why don't we just group up 16 here, real close up here. 17 (Photos taken.) 18 JUDGE POLLARD: All right, the next item on 19 the agenda is 1.2 consider, discuss and take appropriate 20 action for the Court to set a public hearing for 9:15 21 a.m. on May 29, 2018 for the revision of plat for Lots 22 24 and 25 in Subdivision No. 2 of the Estate of George 23 Baldwin. That's in the plat records, I guess, of volume 24 2, page 68 situated in Precinct 4. Yes, Sir? 25 MR. GORE: The owners George and Teri 15 1 Stieren wish to revise this plat by combining lots 24 2 and 25 into one lot totally 5.39 acres. This lot is 3 partially within the floodplain and will meet floodplain 4 regulations, will be served by private well and OSSF, 5 and there are no proposed roads, and we'd like to set a 6 public hearing for 9:15 a.m. on Tuesday, May the 29th of 7 2018. 8 COMMISSIONER REEVES: I make a motion to set 9 the public hearing for May 29, 2018 for the revision of 10 plat for lots 24 and 25 Subdivision No. 2 of the Estate 11 of George Baldwin. 12 COMMISSIONER LETZ: Second. 13 JUDGE POLLARD: Second down here? 14 COMMISSIONER BELEW: No. 15 JUDGE POLLARD: All right, been moved by 16 Commissioner Precinct 4, seconded by Commissioner 17 Precinct 3 to approve the setting of a public hearing 18 for 9:15 a.m. on May 29, 2018 for the purpose of 19 revising a plat for lots 24 and 25 in Subdivision 20 Number 2 of the Estate of George Baldwin. Is there any 21 further discussion or comment? There being none those 22 in favor signify by raising their right hands. Four 23 zero, unanimous. One abstention, myself. 24 JUDGE POLLARD: Item 1.3 consider, discuss 25 and take appropriate action for the Court to approve a 16 1 concept plan for Caster Acres situated in Precinct 1. 2 Yes, Sir. By the way, I know you're not Charlie 3 Hastings so state your name for us. 4 MR. GORE: Bobby Gore. Charlie couldn't be 5 here today. 6 This subdivision proposes 1 lot. It's part 7 of a tract at the end of Palo Verde and it is within ETJ 8 of Kerrville. Access to the proposed will be 50.8 feet 9 at the end of Palo Verde. The right-of-way for Palo 10 Verde is 50 feet wide. Section 7.04, access to roads, 11 of the Kerr County Subdivision Rules and Regulations 12 requires 150 feet of lot frontage. But it also states 13 minimum lot frontage distances may be reviewed by the 14 Commissioners' Court and lesser distances may be 15 approved based on lot density, topography and other 16 mitigating factors recommended by the County Subdivision 17 Administrator. Subdivisions within a high density 18 development area where the above minimum lot frontage 19 distances are not practical will be considered on a case 20 by case basis. 21 The property owner is requesting the Court 22 allow the lot to have 50.8 feet of road frontage without 23 improving the existing road. The County Engineer 24 recommends -- or requests that the Court consider this 25 concept plan for Caster Acres in Precinct 1. 17 1 COMMISSIONER BELEW: And we sat down and had 2 a meeting with this gentleman, and he was trying to 3 remain within the law and do a convoluted easement to 4 get to the back road and so on, and so finally the 5 County Engineer said we're not off but by a few -- you 6 know, ten feet or so if we give this man a variance on 7 this. And for all practical purposes this is a dead end 8 road or cul-de-sac so I didn't see any reason why not to 9 grant this variance for him. 10 JUDGE POLLARD: So you are recommending it? 11 COMMISSIONER BELEW: I'm recommending that 12 we -- 13 JUDGE POLLARD: Is that a motion? 14 COMMISSIONER BELEW: That is my motion. 15 COMMISSIONER MOSER: Second that. 16 JUDGE POLLARD: All right, it's been moved 17 by Commissioner Precinct 1, seconded by Commissioner 18 Precinct 2 to approve a concept plan for Caster Acres 19 with that little less than standard public access on a 20 public road. This is pursuant to item 1.3 on the 21 agenda. Is there any further comment or discussion? 22 COMMISSIONER LETZ: Two questions. One, 23 this is in the ETJ. Because it's only a single lot, 24 they going to have go through the City process as well? 25 MR. GORE: Yes, Sir, I believe so. 18 1 MR. LEE VOELKEL: Yes, Sir. Yes, Sir. 2 COMMISSIONER LETZ: The other question is it 3 does not appear that there's currently a cul-de-sac at 4 the end of Palo Verde. 5 COMMISSIONER BELEW: No. I said for all 6 practical purposes it basically is; it's not rounded 7 like a cul-de-sac. 8 COMMISSIONER LETZ: Oh, there is? 9 COMMISSIONER BELEW: You get to the end of 10 it and you have one here, here and straight ahead of 11 you. 12 COMMISSIONER LETZ: But I guess my question 13 is is there -- and maybe not enough property to do it 14 for fire, EMS vehicles to turn around. 15 COMMISSIONER BELEW: There's going to be -- 16 well, do you remember, Bobby, what you said how wide is 17 the -- 18 MR. GORE: It's 50 feet. The right-of-way 19 is 50 feet. 20 COMMISSIONER BELEW: But you just drive 21 straight into it, it's at the end of the road. 22 JUDGE POLLARD: But they need to be able to 23 turn. 24 COMMISSIONER LETZ: No worse than it already 25 is, but if we could get a cul-de-sac on the end of the 19 1 road it would be safer. I don't know if that's 2 possible. 3 COMMISSIONER BELEW: The County Surveyor's 4 looked at it and can tell you in more details if you 5 want to do that. 6 JUDGE POLLARD: What's a turning radius of a 7 fire truck? 8 MR. LEE VOELKEL: The normal radius for a 9 cul-de-sac is 50 feet, which would be a hundred foot 10 diameter, I think they turn around within that. 11 COMMISSIONER BELEW: They have that. 12 MR. LEE VOELKEl: Two things I wanted to 13 point out, then I'll get to the question. The man that 14 owns this property -- I want to make sure to make it 15 clear, is not the man who divided the property. He has 16 bought the property that was divided years ago and wants 17 to put a residence on it, and here we go today when we 18 go to get a septic permit we find that it hasn't been 19 platted. The gentleman would like to plat the lot as it 20 is without building a cul-de-sac basically because of 21 expense of what he would have to do is extend the road 22 probably about 50 feet and then begin the cul-de-sac, 23 which would be the normal 50 foot radius cul-de-sac if 24 we were to do that. 25 COMMISSIONER BELEW: So that's why after 20 1 looking that my recommendation was that we just grant 2 that variance. 3 COMMISSIONER REEVES: And it -- right now it 4 just stops anyway, correct? 5 COMMISSIONER BELEW: Right. Dead ends. 6 COMMISSIONER REEVES: So we're not really 7 changing what's already there. So we're worried about a 8 turning radius. Fire trucks couldn't turn around anyway 9 within in that radius. 10 JUDGE POLLARD: All right, any further 11 comment or questions? 12 COMMISSIONER LETZ: Just one probably, I 13 guess, to Lee. Is this one of those that we should do 14 like we've done in the past for the County to waive our 15 platting and let it go to the City, 'cuz it's going to 16 have to go through their process anyway? 17 MR. LEE VOELKEL: We could certainly do that 18 Commissioner if that's what y'all choose to do. We 19 could certainly run it by the the City only. We've done 20 that before. 21 COMMISSIONER MOSER: Make them put in a 22 sidewalk. 23 COMMISSIONER LETZ: Well, they have to go 24 through the City regardless. I mean because of the 25 situation it doesn't make a whole lot of sense to go 21 1 through the expense of platting it twice. We've done 2 this on two other events just recently where we waived 3 our platting authority and let it go through the City 4 process only, which I have no problem with this one. 5 JUDGE POLLARD: With the wording of the 6 agenda we have the authority now to take that action to 7 waive? 8 COMMISSIONER REEVES: I think we could 9 approve the concept, but all we're asking for now and 10 let it go ahead and go to the City then so we're not 11 slowing anything down. 12 COMMISSIONER LETZ: Right, we can approve 13 the concept. I would recommend something to 14 Commissioner Belew but let the City handle it. I mean 15 this location is pretty high density, more City than 16 rural. 17 COMMISSIONER BELEW: Yeah, it is. 18 JUDGE POLLARD: Is that what you're going to 19 do? 20 COMMISSIONER BELEW: We can approve it. 21 MR. DON VOELKEL: That part of taking 22 appropriate action -- 23 MRS. STEBBINS: It's just taking appropriate 24 action to approve concept plan, which is what's on 25 there. So if they approve the concept plan it can go on 22 1 over to the City without any further action at this 2 time. And if you need formal action to waive your 3 authority, we can bring it back at another meeting. 4 MR. DON VOELKEL: Okay. 5 JUDGE POLLARD: Okay, is there a motion? 6 COMMISSIONER MOSER: Motion and second. 7 JUDGE POLLARD: All right. Those in favor 8 of the motion signify by raising their right hands. 9 It's four zero, unanimous. One abstention, myself. 10 All right. Let's go to item -- thank you, 11 Sir. Thank you, gentlemen. 12 Let's go to item 1.4 consider, discuss and 13 take appropriate action for preparation of an apron by 14 Road and Bridge at entrance of Center Point Volunteer 15 Fire Department. Mr. Moser. 16 COMMISSIONER MOSER: Thank you, Judge. This 17 is being requested by Center Point Fire Department to 18 put a hard surface entrance into the Fire Department. 19 Same type of thing that was done in Mountain Home and 20 Divide. The request is to Road and Bridge to do this 21 work, but all materials and all with be purchased by the 22 Volunteer Fire Department, Center Point Volunteer Fire 23 Department for less than $2,000.00 is what they 24 estimate, but that will be their cost. 25 So I would make a motion that we do this, 23 1 authorize Road and Bridge to do this work as time 2 allows, as workforce allows, when Kelly can determine 3 they can do it, so my motion is to work with Center 4 Point Fire Department to improve this apron, keep all 5 the dirt and stuff out of the Center Point Fire 6 Department as we've done in other voluntary fire 7 departments, and do it as Road and Bridge can work it in 8 their schedule. 9 JUDGE POLLARD: I would ask Kelly, is this 10 going to have any material influence on our paving 11 policy? 12 MS. HOFFER: No. I had told Commissioner 13 Moser it would probably -- unless we got everything done 14 before the last day of September of our sealcoat 15 program; otherwise, October first, you know, throughout 16 the fall and the winter. 17 JUDGE POLLARD: So you're okay with this? 18 MS. HOFFER: Yes. We could get it ready. 19 The sealcoat wouldn't be able to happen until very soon 20 as May 1st through the last day of September of next 21 year, fiscal year 18-19. But we could actually get the 22 pad in place and the compaction of it, so -- 23 JUDGE POLLARD: Okay. 24 COMMISSIONER MOSER: So that's my motion. 25 COMMISSIONER REEVES: I'll second it. 24 1 JUDGE POLLARD: Been moved by Commissioner 2 Precinct 2, seconded by Commissioner Precinct 4 with 3 regard to item 1.4 on the agenda and that's to approve 4 the preparation of the apron by the Road and Bridge 5 Department at the entrance of the Center Point Volunteer 6 Fire Department. Any further comment or discussion? 7 There being none, those in favor signify by raising 8 their right hands. It's four zero, unanimous. One 9 abstention, myself. 10 1.5 on the agenda consider, discuss and take 11 appropriate action to authorize the County Judge to 12 execute a contract with American Roofing & Metal for 13 Countywide reroofing from the 2016 hail storm. I know 14 Mr. Hastings substitute, Bobby, go ahead and talk. 15 Where is Hastings this week? 16 MR. GORE: He's out of town, out of state. 17 JUDGE POLLARD: He got out of Dodge. 18 COMMISSIONER LETZ: Charlie serves on a -- I 19 guess a National Road & Engineering Board and he's an 20 officer in it, and they have paid for him to go to this. 21 I think it's in Indiana, somewhere in -- 22 MR. GORE: Wisconsin. 23 COMMISSIONER LETZ: -- Wisconsin. All paid 24 for by that entity, so it's not our pay. 25 JUDGE POLLARD: So our contribution is we 25 1 continue to pay him a salary when he's not here. 2 COMMISSIONER LETZ: But it's a good thing 3 for him to be part of this association. 4 COMMISSIONER MOSER: Absolutely. 5 COMMISSIONER LETZ: And part of this was 6 actually in Comal County last week presenting their 7 County Engineer with an award, so good. We always 8 encourage our people to get involved in activities like 9 this. 10 MR. GORE: Thank you. Let's see, Kerr 11 County's roof engineering consultant Armko prepared 12 plans and specifications dated 3-16-2018 to reroof the 13 modified bitumen roofs at the courthouse, courthouse 14 annex, and Juvenile Detention Facility, and to reroof a 15 small shingle roof at the Juvenile Probation Facility. 16 On March 12th, 2018 the Court authorized the Clerk's 17 Office to advertise the project in the local newspaper. 18 The mandatory pre-bid walkthrough conference was held at 19 10 a.m. on March 28th, 2018 at the Kerr County 20 Courthouse with visits to all facilities, and 21 competitive sealed bids were received by the County 22 Clerk no later than 3 p.m. on April 6th of 2018. The 23 bids were then opened, read allowed and received by the 24 Court at 9:30 a.m. on Monday, April 9th, 2018. The 25 plans, specifications, addendums and bids were then 26 1 reviewed by the County Engineer and Kevin Yandell, AIC 2 is the Property Claims Supervisor of the Texas 3 Association of Counties, or TAC. TAC has confirmed they 4 will pay for the costs associated with this proposed 5 reroofing contract and the surfaces provided by the roof 6 engineering consultant. TAC has recommended the 7 contract be awarded to the lowest qualified bidder 8 American Roofing & Metal from San Antonio for proposal 9 items 1, 2, 6, 7 and 8, and all of the like-kind items, 10 no owner betterments, in the total amount of 11 $752,452.00. 12 JUDGE POLLARD: Is this the one we declined 13 all the bids? 14 COMMISSIONER LETZ: Yeah. 15 JUDGE POLLARD: Very good. 16 MR. GORE: Since then TAC had a conversation 17 with Charlie over that. 18 At this point the County Engineer and TAC 19 Property Claims Supervisor recommend that the Court 20 authorize the County Judge to execute a contract with 21 American Roofing & Metal in the amount a of $752,452.00 22 for countywide reroofing from the 2016 hail storm. All 23 four precincts. 24 COMMISSIONER MOSER: I talked to Charlie, 25 and probably the other Commissioners talked to Charlie 27 1 about this. Before we said, you know, it's an over 2 specification of the requirements, probably cost a 3 couple hundred thousand dollars. He says that goes 4 against the grain; however, TAC is the insurance 5 provider, or covering the insurance on this, it's their 6 desire, if I'm correct, Bobby, just please do it and get 7 this off. It rubs me really the wrong way to just spend 8 $200,000.00 gotta come from taxpayers money somehow or 9 another, directly or indirectly. But it's the only way 10 to get the work done, I think. It's not costing the 11 County -- it's not costing the local taxpayers directly 12 the additional the 200,000 but everybody else in the 13 state is having to pay for it, so -- 14 JUDGE POLLARD: Including the local. 15 COMMISSIONER MOSER: Including the local, 16 Yeah. So we're not having to cover all the extra 17 $200,000.00. So it's a mixed bag, you know, do we get 18 the work done, my tendency is to get the work done and 19 get it over with, and try in the future never let us get 20 in a situation we're having to over specify the 21 requirements that are not needed, so anyway -- 22 JUDGE POLLARD: I would ask the County 23 Attorney, we declined all the bids officially? 24 MRS. STEBBINS: Did you? 25 JUDGE POLLARD: Yes. 28 1 COMMISSIONER REEVES: I'm reading the court 2 order and it says -- 3 MRS. STEBBINS: I don't think you did. 4 COMMISSIONER REEVES: -- approved to accept 5 all bids and referred them to the County Engineer. 6 MRS. STEBBINS: I think you -- 7 JUDGE POLLARD: I think we formally 8 decided -- 9 MRS. STEBBINS: You didn't -- at that time 10 you just let Charlie review, just -- 11 COMMISSIONER BELEW: We discussed some 12 things in executive session. 13 MRS. STEBBINS: And at that time you didn't 14 do anything but let Charlie review, I think that -- 15 COMMISSIONER REEVES: I'm just reading the 16 court order, I wasn't present at that meeting. I know 17 we declined all bids from a previous opening about four 18 or five months earlier that were in excess of one 19 million dollars. 20 COMMISSIONER LETZ: We deferred to Charlie 21 to talk to the TAC because we did not know what TAC 22 would do, because we were not sure if we were able to 23 not go forward. As it turns out we were able to not go 24 forward. 25 COMMISSIONER MOSER: Well, I think, and 29 1 correct me if I'm wrong, but I think they said that, you 2 know, TAC's tired of fooling with it. They'll pay for 3 it, just do it. 4 COMMISSIONER BELEW: Been two years. 5 COMMISSIONER MOSER: Yeah, it's been two 6 years, yeah. Hail damage was two years ago, right. 7 MRS. STEBBINS: But with that, I think 8 you're able to accept this low bidder today, but I don't 9 have a contract from that low bidder that I've reviewed, 10 so -- 11 COMMISSIONER LETZ: I make a motion that we 12 accept the low bid with American Roofing & Metal Company 13 of $752,452.00 as recommended by TAC -- 14 COMMISSIONER MOSER: Good. 15 COMMISSIONER LETZ: -- and authorize the 16 County Judge to sign same once the contract has been 17 approved by County Attorney. 18 COMMISSIONER MOSER: Second. 19 JUDGE POLLARD: Been moved by Commissioner 20 Precinct 3, seconded by Commissioner Precinct 2 to 21 authorize the County Judge to execute a contract with 22 American Roofing & Metal for countywide reroofing from 23 the 2016 hail storm in the amount of $752,452.00. Is 24 there any further comment or discussion? There being 25 none, those in favor of the motion signify by raising 30 1 your right hands. Those opposed a like sign. I'm 2 opposed. It irks me, 200,000 more. All right, it 3 passes four to one. 4 All right, item 1.6 on the agenda consider, 5 discuss and take appropriate action regarding restricted 6 use on Center Point River Road. Commissioner Moser. 7 COMMISSIONER MOSER: Thank you, Judge. We 8 have a number of people here in the audience that live 9 along Center Point River Road, primarily between Brinks 10 Crossing and Highway 173, that are here. They've 11 identified and prepared -- I think everybody's got a 12 copy of it, an excellent, excellent report on what the 13 situation is, what the options are, with evidence, which 14 the lawyers like, with evidence. And basically that 15 road is becoming heavily used by trucks from the gravel 16 mines, going south along that area from the gravel mines 17 over to Highway 173, and to wherever. There's an RV 18 park now at Brinks Crossing and Center Point River Road, 19 so the traffic is increasing, the road is very narrow, I 20 think 20 feet wide, so it's precluded from having center 21 stripes, if I'm not correct on that, Bobby. But with 22 the wide vehicles -- the vehicles when they pass are 23 having to get off the road, it's causing a lot of damage 24 to the shoulders. There's a question about the 25 capability of the road to -- on a continuous basis, and 31 1 more frequent basis for the road to carry that kind of 2 load. 3 And there's a concern about the safety of 4 the wide vehicles crossing Brinks Crossing. We're the 5 only road from a safety standpoint for one large vehicle 6 to go across there at a time. And I have many times 7 counted in the summer as many as 60 vehicles down at 8 Brinks Crossing. It's a great place, you know, it's one 9 of the top three places that people access the river 10 from the road and enjoy, and it's fabulous. So the 11 proposal here is for County Engineer to perform a study, 12 okay, looking at the traffic counts, looking at the 13 situation, working with Road and Bridge to determine the 14 load capacity of the road, which would probably cost 15 under $3,000.00, it's estimated by County Engineer to do 16 core bore and analysis of the road for load capability 17 and to see what options may exist for widening the road, 18 and for limiting the use of the road for thru traffic 19 for large vehicles. And it gets complicated because RVs 20 are included in that also, and what's the definition of 21 a truck, you know, if somebody's got a Dually they may 22 be precluded from going down the road. We don't want to 23 do that so with this study -- and I hope everybody has a 24 chance to look at it, and I don't know -- let me ask if 25 any of the residents here want to say anything? 32 1 JUDGE POLLARD: Yeah, you're invited to come 2 forward, anyone that wants to speak. 3 MS. MOORE: Good morning, guys. Thank you. 4 I'm Linda Moore. And Tom, thank you very much for your 5 help. But we don't want to widen that road; we want it 6 to just remain and be safe. And with all the folks that 7 come in the springtime, summer -- or well during the 8 winter, too that are down at Brinks Crossing you can 9 hardly get across there in the summertime, and there 10 have been many occasions that the vehicles are parked 11 all the way down Brinks Crossing on both sides, and you 12 have to alternate. Two vehicles cannot meet just 13 regular traffic. It's very much a dangerous situation, 14 plus all the little kids are running across the bridge 15 and jumping in and going in through the culvert like 16 they're at Schlitterbahn on something and they're not 17 paying attention to any traffic that is coming along and 18 it's really a very dangerous hazard. Also we don't want 19 our road widened, we just want to restrict the heavy 20 trucks from using it as a cut-thru, and if they go out-- 21 if the gravel trucks driving go out 27, come down 534 22 and use 173, those are all major highways; not our 23 little road going through our -- it's a residential 24 subdivision area, even though we got parks, ranches and 25 stuff like that, but we don't use big vehicles. And if 33 1 we could get a restriction on that road like they have 2 in downtown Center Point where they -- from the Neumart 3 all the way out to 27 is a weight limit of fifty-eight 4 four twenty, that would cut down on all the huge gravel 5 trucks meeting at our front driveway. And the other day 6 they just nearly didn't make it. But if they can get 7 that, lower that speed limit from 45 -- because nobody 8 pays any attention to it, they're going 60. Lower the 9 speed limit maybe ten miles an hour, and put us down a 10 No Thru Truck traffic area, then we wouldn't even need 11 the study, would we? It wouldn't cost anything but some 12 signs and a few changes. And instead of putting it from 13 Brinks Crossing to 173, go back on up to where 14 Sutherland Lane is because there's no turn around. If 15 those trucks come down through there and turn and go 16 down toward Brink's there's not a place for them to get 17 off the road and turn around when they're not supposed 18 to be there. And we talked to the folks at the RV park, 19 we don't in any way want to interfere with any of their 20 entrance and exit, but if it's a restricted weight limit 21 it would be for thru traffic; not a vehicle coming in 22 and going and parking. And I think there's only one 23 vehicle that exceeds that 58 thousand pounds. 24 COMMISSIONER MOSER: One RV. 25 MS. MOORE: RV. Just one of the great big 34 1 ones that it wouldn't be using our road as a thru, it 2 would just be going to a location, like the trash truck 3 or if any of us had other maintenance and stuff done on 4 our properties they would be able to go to that 5 location; just not using it as a cut-thru from 27 to 6 173. That's where we're getting all the traffic, and 7 after that meeting the other night and they said that 8 they're going to enlarge 27, more people are just going 9 to be trying to cut through to get down to 173. That's 10 our concern. 11 COMMISSIONER MOSER: Okay. 12 MS. MOORE: I probably used more of my time. 13 COMMISSIONER MOSER: No, you didn't. 14 MS. MOORE: Thank y'all. 15 COMMISSIONER MOSER: Thank you very much. 16 Anybody else that wants to speak on the subject? 17 MR. NEWMAN: Yes. My name's Alex Newman, 18 and I'm kind of like Linda, I can't understand why we 19 would even spend money on a further study when the facts 20 are in front of us, which might leave further expense 21 for the County to buy a right-of-way, widen roads, all 22 that kind of thing when there's a clear path and access 23 for the big trucks and the gravel mines to use state 24 highways that are already designed to carry the road and 25 plenty of access. So that's my comment. 35 1 JUDGE POLLARD: Can our County Engineer make 2 recommendations to us after he studies it? 3 COMMISSIONER MOSER: Yeah, what I was going 4 to make a motion and take the documentation and the 5 requests from the citizens and ask the County Engineer 6 to look at the options that exist, and come back to the 7 Court with a recommendation, so my -- that would be my 8 motion is County Engineer take a look at it and come 9 back and say yeah, let's just limit the access to thru 10 trucks or speed or whatever and do that, so -- 11 COMMISSIONER LETZ: Second. But may I add 12 the County Attorney looked at the -- because there's a 13 lot of legal issues as to what we can and can't do. 14 COMMISSIONER MOSER: Correct, correct. Go 15 ahead and, Linda, you got another question? 16 MS. MOORE: I think in the note that we gave 17 to y'all that some of our landowners had already met 18 with Mr. Hastings and he had a lot of negative comments 19 on page 2 and 3 about we couldn't even have a trash 20 pickup service truck. There are several things that 21 y'all already addressed in another County Commissioners' 22 meeting when y'all were working on Split Rock, and some 23 of the things that he was so negative about were there, 24 and that they didn't -- they didn't turn out to be what 25 the -- 36 1 COMMISSIONER MOSER: I wasn't -- I didn't 2 want to say I make a motion that we accept; just I think 3 the County Engineer needs to come back in his capacity 4 as the County Engineer, and come back and take a look at 5 this and then make a recommendation, and it'll be -- and 6 we can have more meetings. 7 MS. MOORE: I think he received a copy of 8 this. 9 COMMISSIONER MOSER: I know, but he's not 10 here saying here's what my position is. 11 MS. MOORE: Yes. And neither is the lady 12 that did such a fine job on this. 13 COMMISSIONER MOSER: So let's sit down 14 together and make sure. I think we're all in full sync 15 with you on this. I don't think we have any opposition 16 to it, but we need -- my judgment is we need to have the 17 County Engineer come back since he's not here -- 18 MS. MOORE: I just hate to spend the money. 19 COMMISSIONER MOSER: I'm not saying we're 20 not spending money. He may not want to spend a penny, 21 okay? Just need to get his input, that's -- I think 22 that's the professional way to do it, okay? And for the 23 consideration for the whole County, so -- so that's my 24 motion. I think I got a second? 25 COMMISSIONER LETZ: Yes. 37 1 JUDGE POLLARD: All right, moved by 2 Commissioner Moser, seconded by Commissioner 3 to refer 3 this item 1.7 -- 4 COMMISSIONER MOSER: 6. 5 JUDGE POLLARD: -- of the agenda package to 6 the County Engineer to study and come back with 7 recommendations to the Court at some future date. Is 8 that a fair statement. 9 COMMISSIONER MOSER: That's a fair 10 statement. 11 JUDGE POLLARD: All right. Is there any 12 further comment or discussion? There being none, those 13 in favor signify by raising your right hands. It's four 14 zero, unanimous. One abstention, myself. 15 All right, 1.8 -- 16 COMMISSIONER MOSER: Thanks again for 17 everybody that's put that report together. Well done. 18 JUDGE POLLARD: 1.8 consider, discuss and 19 take appropriate action on installing speed limit signs 20 on Kelly St. in Center Point. 21 COMMISSIONER LETZ: We skipped 1.7. 22 JUDGE POLLARD: Oh, I'm sorry. Consider, 23 discuss and take appropriate action on request to use 24 Flat Rock Park for UGRA Annual River Cleanup to be held 25 on July 28, 2018 from 7 a.m. to 1 p.m. Tara Bushnoe. 38 1 How are you? 2 MS. BUSHNOE: Good morning. UGRA is doing a 3 15-year anniversary cleanup on July 28th, and we'd like 4 to request to use Flat Rock Park for the headquarters 5 again this year. We have the volunteers spreading 6 throughout Kerr County for the clean up itself, but we 7 have that centralized area for the majority of the trash 8 to be collected and also for our registration and 9 supply, and you know prizes and lunch and other 10 activities associated with the event. We'll keep the 11 same format as in years past. I think that's worked 12 well. 13 I'll coordinate with the Maintenance 14 Department on that with the location of the trash piles, 15 and we have them picked up by the end of the day as in 16 the past. We expect to have like three to five hundred 17 volunteers, and collect around ten thousand pounds of 18 trash based on past events. So this will be the 6th 19 year that we've used Flat Rock Park for the River 20 Cleanup and it's worked out really well. So we hope 21 that we can do that again this year. Thank you. 22 JUDGE POLLARD: This has been a really 23 successful operation in the past years, and we 24 appreciate their -- 25 COMMISSIONER LETZ: I move for approval. 39 1 COMMISSIONER REEVES: Second. 2 JUDGE POLLARD: Been moved by Commissioner 3 Precinct 3, seconded by Commissioner Precinct 4 to 4 approve the UGRA Annual River Cleanup using the Flat 5 Rock Park from July 28th, 2018 from 7 a.m. to 1 p.m. 6 Any further comment or discussion? If not, those in 7 favor of the motion signify by raising your right hands. 8 It's four zero, unanimous. One abstention, myself. 9 MS. BUSHNOE: Thank y'all. 10 COMMISSIONER BELEW: Thank you, Tara. 11 JUDGE POLLARD: 1.8 consider, discuss and 12 take appropriate action on installing speed limit signs 13 on Kelly St. in Center Point. This is a Center Point 14 session today. 15 COMMISSIONER MOSER: We're spending all that 16 money down there, we might as well highlight it. 17 Thank you, Judge. This was a request by 18 some of the residents in Center Point on Kelly St. to 19 erect some speed limit signs because there's been they 20 say a lot of high speed, they're way above 30 miles an 21 hour and creating a safety issue. Discussed it with the 22 County Engineer, he was recommending we do a survey of 23 the speed and the number of cars that are speeding down 24 there, but in the meantime part of the discussion is I 25 think Road and Bridge has already erected the signs. 40 1 The speed limit in Center Point is 30 miles an hour. 2 There's not a speed limit sign on this particular 3 street. So since the speed limit signs are there, I 4 don't see any action that needs to be taken unless we -- 5 anybody wants to propose that we take them down. So go 6 ahead. 7 JUDGE POLLARD: Or post a lower speed. 8 MS. HOFFER: 30 is usually the minimum 9 speed. Not to say that you can't go lower, but you do 10 have to do traffic studies and that to go lower than 30 11 miles an hour in the County. That 30 mile an hour my 12 understanding is the State Statute in Texas. Not all 13 states have that for residential neighborhoods like 14 Center Point area would be. But Texas did set it at 30. 15 The other thing is Road and Bridge has done 16 a speed study. They were picking up the boxes this 17 morning, so probably sometime -- probably Wednesday, 18 Thursday, I oughta have the results to show on Kelly St. 19 what the speed is, traffic count, things like that. So 20 they're bringing it back in this morning. 21 COMMISSIONER MOSER: So no recommended 22 action today. 23 COMMISSIONER LETZ: Kelly, is there a sign 24 on Skyline? 25 MS. HOFFER: I think so. I can't remember 41 1 for sure. 2 COMMISSIONER MOSER: There is on Center 3 Point River Road I think. 4 MS. HOFFER: Yeah Center Point River Road, 5 definitely. 6 COMMISSIONER LETZ: Anyway, that's one of 7 those -- I mean there's not many roads that really 8 are -- that go a long distance that you really need 9 them. Skyline's about the only other one that I can 10 think of, but nobody's complaining. There's not many 11 houses on Skyline. 12 JUDGE POLLARD: All right. So it's no 13 action on that item. 14 COMMISSIONER MOSER: Correct. 15 JUDGE POLLARD: Okay. Move on to item 1.9 16 consider, discuss and take appropriate action to submit 17 an Application of Eligibility to the Federal Surplus 18 Property Program as required in order to purchase items 19 from the Texas Facility Commissions. Brenda Doss. 20 MRS. DOSS: The Federal Surplus Property 21 Program makes surplus property from Federal agencies 22 available to a variety of eligible organizations 23 including cities, counties, state agencies, schools, 24 museums, companies, fire departments, and some 25 non-profit. The program receives these bids from all 42 1 parts of the Federal government, including the military, 2 and are funded entirely by handling fees that are paid 3 by eligible organizations by items they acquire and save 4 Texas organizations and tax payors millions of dollars 5 each year. 6 The program also encourages conservation 7 through the reuse of valuable items that might otherwise 8 end up in a landfill. The Program has a wide variety of 9 property available including heavy equipment, office 10 supplies, tools, furniture and much more. So we don't 11 actually purchase it, but if we find something that the 12 County wants to acquire then you have to pay a service 13 fee, or a handling fee. But you're not actually 14 purchasing it; you're just paying the handling fee, and 15 we have to renew the application every three years. And 16 it's come up where it needs to be renewed. I believe 17 the Road and Bridge Department has used this program 18 before? 19 MS. HOFFER: Many times. 20 MRS. DOSS: And it's of course something 21 that we want to keep into place. AND it doesn't cost 22 the County anything unless we decide we want something. 23 COMMISSIONER BELEW: So it's like a sales 24 tax, where you transfer title or what, just paying for 25 that kind of thing, Brenda? 43 1 MRS. DOSS: Not sales tax; it's just a 2 service fee that you have to pay -- 3 COMMISSIONER BELEW: A service fee. 4 MRS. DOSS: -- to the Texas Facilities 5 Commission. 6 COMMISSIONER BELEW: Let's say it was a 7 piece of equipment that Kelly needed it and we found it, 8 and we're going to have to transfer title and that sort 9 of thing, just the typical stuff -- 10 MRS. DOSS: Yes. 11 COMMISSIONER BELEW: -- plus a fee to the 12 finder. 13 MRS. DOSS: A fee to the Texas Facilities 14 Commission because they -- that's what supports their 15 infrastructure. Their warehouse and they have 16 employees. So I think I saw online I was reviewing some 17 of the equipment, I think a large piece of equipment, I 18 think it was a was a motor grader would be about -- the 19 service fee about seven thousand dollars. But I mean if 20 you buy a very small piece of equipment -- or I think 21 Kelly used it for parts before? 22 MS. HOFFER: We've used it for parts, we've 23 used it for tools, we have used it for equipment, we've 24 used it for office supplies, we've got desks. As a 25 matter of fact the desk that's in my office came from 44 1 this facility. The office up the at the Ingram yard was 2 purchased through it was a FEMA trailer. That single 3 wide trailer was purchased for $9,000.00. I believe it 4 was brand new when we got it. So we've used it for 5 various things. We haven't used it in a very long time, 6 but when Brenda asked, inquired if she should reapply, I 7 told her that I think it would be a good idea. We 8 haven't used it in quite a while. Leonard used it quite 9 a bit. But I'd rather know that we're ready to go on 10 something if we see something. They send out a monthly 11 news letter, a San Antonio Region. I think they have 12 the Dallas Fort Worth Region. And so you get to see at 13 all these different locations the different things that 14 are available. We even bought some cots for the guys if 15 they get called out and they're going to sleep at the 16 office so they're not sleeping on the floor. So we've 17 purchased some cots even from them. So it's some pretty 18 good deals on there, and it's just nice to know if we do 19 see something and it's quite a bit of a cost savings 20 that Brenda -- and I guess you call it like a 21 membership, that we would be ready to go if we found 22 something. 23 COMMISSIONER LETZ: I'll make a motion that 24 we submit or authorize submission of the Application of 25 Eligibility to the Federal Surplus Property Program as 45 1 required in order to purchase items from the Texas 2 Facilities Commission, and authorize the County Judge to 3 sign appropriate papers. 4 COMMISSIONER BELEW: Second. 5 JUDGE POLLARD: Been moved by Commissioner 6 Precinct 3, seconded by Commissioner Precinct 1 pursuant 7 to item 1.9 on the agenda to submit an Application for 8 Eligibility to the Federal Surplus Property Program, 9 which they require, and in which would enable us to 10 purchase items from that Texas Facilities Commission. 11 Is there any further comment or discussion? There being 12 none those in favor signify by raising their right 13 hands. It's four zero, unanimous. One abstention, 14 myself. 15 1.10 consider, discuss and take appropriate 16 action to approve Contract No. 7218045 between Kerr 17 County and the Texas Department of Agriculture as part 18 of the Texas Community Development Block Grant Program. 19 Moser and Letz. 20 COMMISSIONER MOSER: Judge, if you'll call 21 1.11 at the same time, I think they're very similar. 22 JUDGE POLLARD: All right, that's worded the 23 same the way except it's 7218055. It's ten points 24 higher than the other one. Consider, discuss and take 25 appropriate action to approve Contract No. 7218055 46 1 between Kerr County and the Texas Department of 2 Agriculture as part of the Texas Community Development 3 Block Grant Program. All right, both of them have been 4 called. 5 COMMISSIONER MOSER: All right, this is a 6 contract that you delineated, and both are for 500 7 thousand dollars. It's the same type of contract we had 8 with Texas Department of Agriculture for Kerrville South 9 where we did all that work. I think we had a total of 10 six similar contracts in that regard over there. This 11 is to provide the funds for connecting from -- let me 12 just simplify it from the street to the house, okay, 13 which is -- which would be we're going to potentially 14 get like two million dollars for all of this. 15 But the first one for 1.10 is for the areas 16 or communities of Skyline, Hill River Country Estates, 17 and Center Point West. The second one contract is for 18 Center Point Central, Verde Creek and Cypress Creek 19 Subdivisions. So they're basically the same thing. 20 I'll ask the County Attorney if she's -- 21 MRS. STEBBINS: I have reviewed them yes, 22 Sir. 23 COMMISSIONER MOSER: -- reviewed them. So 24 she's reviewed them, so that's okay. 25 JUDGE POLLARD: Is this for the driveways? 47 1 COMMISSIONER MOSER: No. This is for the 2 connection of the sewer from the main line to the house. 3 You know, we're using a number like it cost 46 hundred 4 dollars, so this would be funding for those people who 5 qualify under the income requirements. 6 So with that I would recommend that we 7 approve both of these contracts. 8 COMMISSIONER LETZ: We need to do them 9 separately so we can keep track of them. 10 COMMISSIONER MOSER: Okay. I make that 11 motion that we approve and authorize the Judge to sign 12 the contracts regarding Contract No. 7218045 between 13 Kerr County and Texas Department of Agriculture as part 14 of the Texas Community Development Block Grant. That's 15 the motion. 16 COMMISSIONER LETZ: Second. 17 JUDGE POLLARD: Been moved by Commissioner 18 Precinct 2, seconded by Commissioner Precinct 3 to 19 approve item 1.10 on the agenda, and that is to approve 20 Contract No. 7218045 between Kerr County and the Texas 21 Department of Agriculture as part of the Texas Community 22 Development Block Grant Program. Any further 23 discussions or comments? There being none, those in 24 favor signify by raising their right hands. It's four 25 zero, unanimous. One abstention, myself. 48 1 1.11, anybody want to move on that? 2 COMMISSIONER MOSER: I make a motion that we 3 approve the contract 7218055 between Kerr County and the 4 Texas Department of Agriculture as part of the Texas 5 Community Development Block Grant, and authorize the 6 Judge to sign same. 7 COMMISSIONER LETZ: Second. 8 JUDGE POLLARD: Been moved by Commissioner 9 Precinct 2, seconded by Commissioner Precinct 3 to 10 approve item 1.11 on the agenda, and that is to 11 authorize the County Judge to execute and approve 12 Contract No. 7218055 between Kerr County and the Texas 13 Department of Agriculture as part of the Texas Community 14 Development Block Grant Program. All right, is there 15 any further discussion on that one? If not, those in 16 favor signify by raising your right hands. It's four 17 zero, unanimous. One abstention, myself. 18 Anybody want a short break? 19 (Short Break.) 20 JUDGE POLLARD: Break's over. It's about 21 ten minutes after ten. We'll go to item 1.12 on the 22 agenda consider, discuss and take appropriate action on 23 setting monthly sewer charge for the East Kerr 24 County/Center Point Wastewater Project, including both 25 debt service and maintenance operation. 49 1 COMMISSIONER LETZ: I'll start on this one, 2 Judge, if I might. I handed out to everybody some 3 calculations that included both Phase 1 and II -- I, II 4 and III and on the second page is Phase I. The debt 5 cost for the Center Point/East Kerr sewer project, these 6 are our best estimates at this point based on the -- we 7 being mostly Charlie and Katie have done a very 8 extensive looking at lot sizes and where buildings are 9 and such, and that's how we've come up with these 10 numbers so these are the best numbers that we have right 11 now. I think -- well, the way the agreement is 12 structured with the WCID is they will determine the 13 maintenance operation cost based on their standard way 14 of doing business, and then annually we give them a debt 15 service number that we want them to add to the bill. 16 And long term, and that is expected to fluctuate 17 probably from year to year some as more connections 18 come, and that should come down kind of like in the road 19 district. 20 A little bit of a predicament we're in now 21 is if you go to the second page the debt service is 22 about 37 dollars per month for the connection. And you 23 look at the first page on the one you had Phase I and 24 Phase II, and Phase II is a little bit iffy because 25 still in the pipeline it comes up to 46, 45 dollars per 50 1 connection. The reason for the difference is that right 2 now there is no EDAP funding or even an application on 3 Phase II, and without that the cost goes up to -- 4 because we get less of a grant, and then Phase III is 5 even further unknown because we just don't know what's 6 going happen on Phase III from any of the funding 7 sources. Tom and I have talked, and we talked to 8 Brenda, and Katie's been involved, and Charlie. We kind 9 of think that the best number to go with is for -- 10 initial is about 45 dollars per month. That gives us -- 11 I would rather be in a situation where we can lower it 12 in a couple years rather than raise it. That's just a 13 little bit high this time, but we also are going to be 14 hooking up people slowly, it's going to take time to get 15 everyone hooked up and we think that's a good number we 16 think, so that's kind of the number that we're looking 17 at, and we have the data to back it up. 18 JUDGE POLLARD: Sounds good. 19 COMMISSIONER BELEW: Okay, I have a 20 question. Is that what the market will bear, or is that 21 that an arbitrary number. What did you base it on? 22 COMMISSIONER LETZ: The community was told 23 in the beginning that their debt service would be about 24 60 dollars a month, and we never heard an objection, so 25 we're within -- and then we thought it would go down as 51 1 low as 38 or something, so we've been telling people 2 this is right in the range we told people for the last 3 three or four years. 4 COMMISSIONER MOSER: I remember one of the 5 town hall meetings we said 60, 65, and Jonathan's right 6 we haven't had any objection, so I'm sure we will. 7 COMMISSIONER LETZ: People are going to be 8 when they start getting their bills. 9 JUDGE POLLARD: But overall the benefit to 10 these people is a lot greater figure than that. This is 11 improving their properties down there, all of them. 12 COMMISSIONER MOSER: First check they write 13 then they're going -- 14 COMMISSIONER BELEW: Well, I heard the 15 figure 38 dollars is why I asked, and maybe somebody had 16 heard that at some point. 17 COMMISSIONER MOSER: That was without the 18 WCID. 19 COMMISSIONER LETZ: The WCID number we need 20 to finalize that with them because it's a little bit 21 different than the way they've done in the past, but 22 they're trying to keep it as uniform as with their 23 current residents. But it'll be about thirty-two, three 24 dollars per month, and then our portion. So the total 25 bill will be 75 -- 75 to 80 probably, which is still a 52 1 very -- for that service is in line with most 2 municipalities that are of this size in smaller areas. 3 COMMISSIONER BELEW: And water? 4 COMMISSIONER LETZ: No. Just the sewer. 5 But it's not out of line. 6 COMMISSIONER BELEW: So it's 75 dollars? 7 COMMISSIONER MOSER: Uh-huh. 8 COMMISSIONER BELEW: From a marketing 9 standpoint 74.99 is a lot better. Just FYI. 10 COMMISSIONER MOSER: We chose it easy to 11 make a number we could remember, 45. 12 COMMISSIONER LETZ: And I believe probably 13 if the Court acts on this, this number has to be given 14 to WCID. So I make a motion that we accept the initial 15 debt service portion of the rate at 45 dollars for the 16 Center Point/East Kerr Wastewater Project. 17 COMMISSIONER MOSER: You want to make that 18 for Phase I and II. 19 COMMISSIONER LETZ: I just said for the time 20 until it's changed. 21 COMMISSIONER MOSER: I'll second that. 22 JUDGE POLLARD: All right. It's been moved 23 by Commissioner 3, seconded by Commissioner Precinct 2 24 to set the rate at 45 dollars a month, I guess that is. 25 COMMISSIONER LETZ: Yes. 53 1 JUDGE POLLARD: Until it's changed. So 2 that's pursuant to item 1.12 on the agenda, and that is 3 to the monthly sewer charge for East Kerr County/Center 4 Point Wastewater project debt service and maintenance -- 5 COMMISSIONER LETZ: That's debt service 6 only. 7 COMMISSIONER MOSER: Debt service only. 8 JUDGE POLLARD: All right. Any further 9 comment or discussion? There being none, those in favor 10 signify by raising your right hand. It's four zero, 11 unanimous, it passes. One abstention, myself. 12 All right, let's go to item 1.13 consider, 13 discuss and take appropriate action on report or update 14 from the Department of State Health Services, Region 8. 15 Tenia Houck. 16 JUDGE POLLARD: Step forward. Thank you 17 Ma'am. 18 MS. HOUK: All right, thank you. 19 JUDGE POLLARD: And I see you brought along 20 somebody else. 21 MS. HOUK: I did. I'm Tenia Houk, this is 22 Brenda Hulteen. We're both public health nurses. She 23 used to work with me here in the office in Kerrville, 24 okay? So they just wanted us to come and share kind of 25 what we're doing in the region generally, and then 54 1 Brenda's going to share with you things that we've been 2 doing out of our office, and they just like us to let 3 y'all know what Public Health Service Region 8 is doing. 4 And we have some handouts here for you. 5 So I'd just like to go over in general for 6 the Public Health Service Region Number 8, which is the 7 booklet here that you have. I'll kind of go over that, 8 and then Brenda will talk to you more specifically about 9 the office here in Kerrville. So the first is the 10 message from the Regional Director, which is Lillian 11 Ringsdorf for the Region. It is part of the Texas 12 Department of State Health Services. So we worked to 13 promote healthy behaviors and protect residents from 14 health threats. And we have people from different areas 15 of expertise, but we all work together as a team in the 16 region and our preparedness and response team plans for 17 disasters and public health emergencies and trains staff 18 and then we all respond as needed. One example of that 19 was Hurricane Harvey. And the counties -- there's 28 20 counties in Health Service Region 8. The ones down here 21 at the bottom, the dark ones, have their own local 22 health departments that we do assist as needed, and the 23 others are covered. You see the Public Health By the 24 Numbers, that's just different things that went on 25 throughout the region. 55 1 And as you open the book it shows the 2 hurricane Harvey response. Epidemiologists were 3 visiting the shelters every day, so the ones in the 4 jurisdiction. They were taking daily census, 5 investigate any communicable disease and try to identify 6 any needs, public health needs at the shelter. At the 7 height there was like 2074 people in the shelters there. 8 The heavy rains did cause a lot of standing 9 water of course for mosquitoes to lay their eggs in, so 10 it was a bumper crop of mosquitoes, and so the was some 11 spraying done. We worked with the counties that wanted 12 the aerial spraying in Region 8, Lavaca, Calhoun, 13 Jackson, Gonzales and DeWitt Counties opted for the 14 spraying. Just kind of show you some pictures there of 15 the activities that went on. And then we had -- we did 16 a lot of talking about Zika, so we did a lot of 17 education with stakeholders and health care providers, 18 medical professionals, schools throughout the community, 19 and this was developed by the communicable disease 20 branch of Health Service Region 8. And it just was 21 given everywhere that we could talking about it could be 22 passed to pregnant women to baby, how mosquitoes bite 23 during the day and the night, the need to do standing 24 water cleanup around the room, and promote cleanup days 25 for control measures for mosquitoes. 56 1 COMMISSIONER MOSER: You don't hear much 2 about Zika anymore. What's the status? 3 MS. HOUK: She does the Kerr County. We had 4 what, one? 5 MS. HULTEEN: We had one Zika traveler. So 6 far we don't have any mosquitoes here. 7 COMMISSIONER MOSER: But in the nation, you 8 don't hear anything about it, it kinda -- 9 MS. HULTEEN: We're coming out of winter now 10 so we may. 11 MS. HOUK: We may start hearing more about 12 it. 13 COMMISSIONER MOSER: So don't let the guard 14 down. Thank you. 15 MS. HOUK: I don't think it got as bad as 16 they were fearing it could, but like he said we're still 17 in, you know -- it could still happen as summer is 18 coming around. 19 So on the next page it talks about 20 tuberculosis. Every, you know, three to five years we 21 may have something happen in a school and we have to all 22 get together and do a response and do a big 23 investigation, and go do a lot of testing and things 24 like that. The one that's demonstrated in here was 25 actually March of last year where there was three 57 1 inmates that had active tuberculosis, and the problem 2 was they had been in several different detention 3 facilities, and so it took a big coordinated effort 4 between all of those places in Region 8 to get all the 5 employees exposed and the inmates tested. 6 ImmTrac2, I don't know if y'all have heard 7 of ImmTrac2. Of course, I think everybody knows ImmTrac 8 was for the children, it was a state registry to keep 9 track of their vaccines, help health providers to put 10 into it. So it's to try to keep from revaccinating and 11 a place to keep it all in one place. ImmTrac 2 is for 12 adults as well, so they can carry it over. A lot of 13 times people were coming to us, you know, looking for 14 their records when they're getting ready to do different 15 career things and they need their vaccine history. So 16 they do need to sign into it though when they're 18 17 years old, so we're working with school nurses to try to 18 have these seniors and turning 18 years old so they can 19 go ahead and sign if they want to keep that history in 20 there as an adult. 21 Car seat education distribution. This is 22 from -- it talks about maybe down at Eagle Pass, but 23 Brenda will share more with you what's been done here. 24 This picture down here, the lady in the yellow T-shirt, 25 she works in the office here with me and Brenda. She'll 58 1 tell you about the efforts that they've done here. But 2 she is actually -- we have a lot of child passenger 3 certified people through SafeKids, but she is actually 4 certified to keep the people that are certified checked 5 off, to make sure that they're doing their number of 6 seats every year, that they're doing everything 7 correctly, so she actually went for that extra 8 certification. She's a big promoter of children being 9 safe in our car seats, and she is here in our office 10 with us. 11 On the next page it just talks about kids 12 health party that started in Lavaca County. They've 13 been doing it for 13 years now so they do it in October 14 for all 5th graders, and it's to educate them on a 15 balanced diet and physical activity, and proper hygiene, 16 and things to stay healthy. It's fully funded and 17 developed through community donations and volunteers. 18 But it's in partnership with the Texas Department State 19 Health Services, and Texas A&M AgriLife and 20 Hallettsville Pharmacy. Just something they do in their 21 area. 22 And then here on the next page it talks 23 about the Specialized Health and Social Services. These 24 services benefit some of the most vulnerable Texas 25 residents to children, adults with Cystic Fibrosis, 59 1 children that qualify for Medicaid and have special care 2 needs. Some may have attention deficit disorder, 3 asthma, untreatable cancers, genetic disorder, traumatic 4 injuries resulting from things like Shaken Baby 5 Syndrome, or near drownings or any other variety of 6 unintentional injuries. 7 On the next page is kind of like water and 8 food bornee illnesses, kind of gives the case count 9 there. Brenda has the specifics for our area. 10 And then we do testing for HIV, STDs, we do 11 treatment. This kind of gives the numbers; it doesn't 12 include Bexar County here, and I think Brenda has our 13 numbers locally. And the next page kind of goes up and 14 tells our services and our programs, our field offices. 15 And most of our offices do provide, we do here in 16 Kerrville, immunizations, tuberculosis treatment and 17 case management, STD testing, treatment communicable 18 disease investigation, and anything else they call on us 19 to do that may be needed at the time. 20 So that's just kind of a snapshot they like 21 us to show, kind of things that we do. On the back of 22 the page is program managers, you know, contact 23 information, email, things like that. 24 COMMISSIONER MOSER: So your contact 25 information is on here? 60 1 MS. HOUK: Yes, it's on page 15 here. On 2 the field offices right here. 3 COMMISSIONER MOSER: Page 15, okay gotcha. 4 MS. HOUK: Kerrville, we're right here on 5 Water Street. 6 COMMISSIONER MOSER: Let me ask you a 7 question. On the like one of the things you have on 8 specialized children with special health care needs, is 9 that funded by -- is that a Medicaid thing, or how is 10 that funded? 11 MS. HOUK: I believe that is a Medicaid 12 related program. 13 COMMISSIONER MOSER: Thank you. Good 14 report. 15 MS. HOUK: Thank you very much. And okay 16 then I'm going to let Brenda talk to you a little bit 17 about what happens through our office for 2017. 18 MS. HULTEEN: This is specific for Kerr 19 County. In Kerr County we do a lot of health and 20 community education. We provide -- we go out we do car 21 seat events. We've done three car seat events last 22 year, and out of those three car seat events we 23 inspected almost 50 car seats, and over half of those 24 car seats were either installed incorrectly, or the 25 majority of them were installed incorrectly. There were 61 1 car seats -- there were approximately 50 car seats that 2 didn't meet the requirements, basic requirements, and we 3 replace those. So that was about half of those car 4 seats we replaced. That is something that gets funded 5 by -- what is that called? 6 MS. HOUK: SafeKids. 7 MS. HULTEEN: SafeKids Safe Riders Program. 8 They provide us with car seats that we can give to the 9 public that needs it. 10 We also do like she said immunizations for 11 children and adults. The requirements for that are 12 children needs to have no health insurance or Medicaid, 13 and adults also need to have no health insurance. We 14 are -- we provide immunizations for those people, and we 15 did approximately -- let's see, 1,186 vaccines we 16 administered last year just in our office alone. We do 17 immunizations usually one day a week, we add more days 18 as school approaches as new kids go into school they 19 need more time so we usually -- you know a lot more time 20 to do the back to school stuff. 21 We also do HIV and STD testing in our 22 office. We do that two mornings a week. It's a free 23 program that we do. We also do Hepatitis B and 24 Hepatitis C testing at the same time. We test for 25 chlamydia, gonorrhea, syphilis, HIV. And we don't have 62 1 the 2017 numbers for those, but the latest numbers we 2 have are 2016. We came down on chlamydia, we only had 3 56 cases. We went up on gonorrhea, we had 35. Prior 4 year we only had 5 -- or 25. 25. And the syphilis 5 cases went up, and we had 11 syphilis cases, and one 6 HIV. Syphilis, I don't know if all of y'all know, is on 7 the rise again in our nation. Gonorrhea has -- there 8 were saying now has become -- some of the strains of 9 gonorrhea are resistant to some of the antibiotics we 10 have. So that's something to look forward to. 11 Some of the communicable diseases that were 12 reported in our area the food borne, food and water 13 borne we had seven cases of campylobacteriosis. We had 14 three cases of E.coli. We had one hepatitis A, an acute 15 case of hepatitis A. We had 2 legionellosis. We had -- 16 let me see here, 12 salmonellosis cases. Three 17 shigellosis cases. These are all food borne or water 18 borne. We also had one case of chickenpox. We had two 19 cases of tuberculosis, which required active -- these 20 were active cases of tuberculosis, so we had to do two 21 contact investigations. Both of these people were 22 diagnosed in the hospital, so staff had to be tested as 23 well as all the people that these individuals had come 24 in contact with, family and friends. One of the 25 individuals was a nursing home patient so contact 63 1 investigation also had to be done at the nursing home 2 with their staff and other residents there. We had, 3 like I said, one Zika case, and that was a -- that was 4 from a traveler; it was not a pregnant mother or 5 anything like that. Somebody had traveled and came 6 back. 7 Also, we did -- I didn't do it, but our 8 people did, 45 retail food inspections. There were four 9 general sanitation inspections. There were four rabies 10 cases investigated. There was only one positive rabies 11 found was for 2017. And one rabies quarantine for 12 somebody was inspected. 13 COMMISSIONER LETZ: Question with that. 14 Where do those -- those numbers are not our numbers. 15 MS. HULTEEN: That's for Kerr County. Now, 16 I thought the numbers were higher. 17 COMMISSIONER LETZ: They were. 18 MS. HULTEEN: Yeah. I don't understand why 19 the numbers are this low because I was thinking last 20 year we had a very high count. 21 COMMISSIONER LETZ: We've already had six 22 this year. 23 COMMISSIONER REEVES: 17 wasn't near as 24 high. 25 COMMISSIONER LETZ: But one? 64 1 COMMISSIONER REEVES: One what? You 2 investigated -- 3 COMMISSIONER LETZ: One affirmed case of 4 rabies. 5 MS. HULTEEN: Yeah, the rabies cases per 6 state were up there. But they're showing in Kerr County 7 is not that high, but I was under the impression that we 8 were higher. 9 MRS. STEBBINS: For humans? 10 MS. HULTEEN: No. These are in animals. 11 COMMISSIONER BELEW: Was it '16 when all the 12 children were treated? 13 MS. HULTEEN: Yes. That was just one 14 animal, but that animal also had puppies, and I don't 15 know, but I think the puppies were all destroyed, you 16 know, so that was a big case. 17 Now, it also depends on a lot of the -- 18 they'll send the animals to be tested, but they're not 19 good specimens to test, so I don't know if that is 20 requesting the numbers or not. But it was my 21 impression, I heard this on the radio, and in the 22 newspaper that we had more cases of rabies. We have a 23 new Zoonosis Manager now, her name is Amanda Kieffer, 24 she's out of San Antonio. Usually we did the cases they 25 were through Uvalde, so I would like to talk to her and 65 1 see, you know, what our numbers are actually for real. 2 I'm just not real sure that these are accurate numbers. 3 COMMISSIONER LETZ: Where does the 4 Department of Health -- where do y'all get your's from, 5 Austin? I mean where do you get the numbers? 6 MS. HULTEEN: The numbers. The lab is in 7 Austin. The lab is in Austin where these cases are 8 investigated, but it would be -- the numbers should come 9 from our zoonosis control in Region 8. Okay? 10 COMMISSIONER LETZ: Okay. 11 COMMISSIONER BELEW: But this is human 12 exposure to rabies versus positive cases of rabies? 13 What you would have is people that were treated for it, 14 right, for exposure? 15 MS. HULTEEN: I'm not sure if this is what 16 those numbers reflect or not because it says only one 17 rabies positive animal found, four rabies investigations 18 conducted. 19 COMMISSIONER BELEW: It's low for last year. 20 MS. HULTEEN: Yeah. I don't know if 21 that's -- I'm really not real sure on those numbers, 22 because yeah I was under the impression we had a lot 23 more cases of positive rabies. Not so much exposure to 24 it, but more cases that were found, so I will have to 25 get back to you on that. 66 1 COMMISSIONER LETZ: Okay. 2 MS. HULTEEN: And I think that's pretty much 3 it for our -- we do some education in the community, we 4 do infant safe sleep, we do sudden infant death 5 syndrome, we do shaken baby syndrome. We also have 6 what's called a CRFT, it's the Child Fatality Review 7 Team, where we meet quarterly usually to investigate any 8 child fatalities in Kerr County. And what we do is we 9 look into it, we try to determine what the cause of 10 death was, and if there were any ways it could have been 11 prevented. And we also serve on the School Health 12 Advisory Council, we do that in Kerrville, Center Point 13 and also in Ingram. And that's pretty much what we do. 14 COMMISSIONER MOSER: Okay. 15 COMMISSIONER BELEW: So do we need to take 16 action? Move to accept the report -- 17 JUDGE POLLARD: No. This is just a report 18 as I understand. Thank you for everything that you do. 19 MS. HULTEEN: Thank you very much. If you 20 have any questions please give us a call, and I will try 21 to get numbers for you on those rabies. 22 JUDGE POLLARD: We're going on to the next 23 item on the agenda 1.14 consider, discuss and take 24 appropriate action to approve the "Policy for Use of 25 Kerr County Courthouse Grounds" and the "Application for 67 1 Use of Courthouse Grounds". Commission Letz and 2 Commissioner Reeves. 3 COMMISSIONER LETZ: I believe this one's put 4 in everyone's box, the revised policy, and I think 5 probably have a motion to approve unless somebody has 6 some more changes. 7 COMMISSIONER BELEW: Well, I have a question 8 and it pertaineth to -- if I can kind find it here. The 9 way the courthouse -- it's all generally called 10 courthouse ground, but we do have a front yard, side 11 yard so to speak, we do have different uses for those 12 and designations, and boundary lines for them -- 13 COMMISSIONER LETZ: I don't think this 14 precludes that. It's silent on that. It just says -- I 15 mean I think it's the -- under -- somewhere it talks 16 about the area. 17 COMMISSIONER BELEW: Well, number 13 says in 18 the exercise of its discretion may create variances, 19 so -- and I mean that covers it I suppose. 20 COMMISSIONER LETZ: Right. 21 COMMISSIONER BELEW: But here's my reason 22 for bringing it up. In the event somebody wanted to say 23 do a something across the front of courthouse lawn, but 24 we have other space over here, it could also be used at 25 the same time for something else. 68 1 COMMISSIONER REEVES: And I think that's 2 where it may grant variances from these rules and 3 requirements for causes shown on a case by case basis, 4 so I think that's in my opinion -- not practicing law, 5 Counselor, that's when that would fall under that item 6 number 13 as you've pointed out, or your question, 7 because we have said in elsewhere that ones that have 8 historically used this would have first option to have 9 it for the next, you know, cycle of the calendar as if 10 it included, but if somebody during that -- case in 11 point this month we have child abuse out there on the 12 front as you drive in. If there was some other thing 13 that wasn't a conflict, you know -- 14 COMMISSIONER BELEW: The Elder Abuse could 15 be on the other corner. 16 COMMISSIONER REEVES: Case by case basis. 17 COMMISSIONER LETZ: I think it's referenced 18 in number 3, talks about that designated specific areas. 19 And then under the general definitions it says exclusive 20 use of space. Between those two it doesn't say we're 21 only going to have one use, it's silent on that, so I 22 think we to have multiple designated uses. And then 23 under 4, you know, gives us the authority to not approve 24 something if it's going to interfere with another. But 25 that doesn't mean you can't designate two areas, so -- 69 1 COMMISSIONER MOSER: I think it's in here, 2 we could like on number 3 say designate a specific area 3 and for a specific time, or is that -- 4 MRS. STEBBINS: Well, that's also addressed 5 in the policy. 6 COMMISSIONER BELEW: Now, they'll be a 7 specific contract also, Heather, with the -- 8 MRS. STEBBINS: The application for use of 9 the courthouse grounds is really what they'll do, and 10 then they file the application, not all of them requires 11 some action of County Officials to do more. 12 COMMISSIONER MOSER: That's where the time 13 is, yeah. 14 MRS. STEBBINS: Yes, Sir. And if they -- 15 for example if we need to enter into a license agreement 16 with someone that requires some act of county employees 17 or that they need to do something, and lines that up 18 then we can do that. 19 COMMISSIONER REEVES: You feel this is 20 satisfactory for what we need? 21 MRS. STEBBINS: Yes. Yes, I do. 22 COMMISSIONER LETZ: On the application for 23 use, does it designate that that's only for an event; 24 not a general function, or is it -- 25 MRS. STEBBINS: I don't think it -- 70 1 COMMISSIONER BELEW: It has a type of 2 function. 3 COMMISSIONER REEVES: It's got type, date 4 being requested, time of activity. 5 COMMISSIONER LETZ: My question is is 6 everyone whether you're going be a general function or 7 an event should fill that out so we know what they're 8 doing? 9 MRS. STEBBINS: Yes, Sir. And I don't know 10 if you want them to fill it out for those that go on the 11 annual courthouse use list that have historically used 12 the courthouse -- 13 COMMISSIONER LETZ: I think it should so we 14 have a record of who to contact. 15 COMMISSIONER BELEW: And everybody's treated 16 the same. 17 COMMISSIONER LETZ: Yes. I think this is as 18 good -- it's better than having nothing, and it -- and 19 it's open enough it's fair. So I make a motion that we 20 approve the "Policy for Use of Kerr County Courthouse 21 Grounds" as submitted. 22 COMMISSIONER REEVES: The person that -- 23 before I make a second, the person that's probably going 24 to have to keep up with these has her hand up, Miss 25 Grinstead. 71 1 MRS. GRINSTEAD: I know my only request was 2 on the application it's got completed applications must 3 be submitted two weeks in advance. Can we change that 4 to maybe like at least three weeks -- 5 MRS. STEBBINS: Oh, yeah. 6 MRS. GRINSTEAD: -- just to get it -- 7 because I assume it's going to have to go on the agenda 8 if it's not one of these pre-approved. Two weeks is 9 really cutting it close with deadlines for an agenda, 10 and then giving them enough time to know they're 11 approved. 12 MRS. STEBBINS: It could be longer. 13 COMMISSIONER MOSER: Four weeks. 14 COMMISSIONER LETZ: I'll amend my motion to 15 make that one modification. 16 JUDGE POLLARD: To what? 17 COMMISSIONER LETZ: To have a four-week 18 period -- 19 COMMISSIONER REEVES: To submit these. I'll 20 second that. 21 MRS. STEBBINS: If I can ask a question so 22 that to be helpful to Jody. Would it be helpful to be 23 able the put this in a format where people can fill it 24 out electronically and submit it electronically? 25 MRS. GRINSTEAD: That would help. 72 1 MRS. STEBBINS: I'll get some help from my 2 team. 3 COMMISSIONER MOSER: Ask your children. 4 MRS. STEBBINS: They probably could. 5 JUDGE POLLARD: All right, it was moved by 6 Commissioner Precinct 3 to approve the "Policy for Use 7 of Kerr County Courthouse Grounds" and the "Application 8 for Use of Courthouse Grounds", is that correct? With 9 one modification of the four weeks for -- what was it 10 for? 11 COMMISSIONER LETZ: ^ Its ^ It's under C(2) 12 -- it's not C(2), it's -- 13 JUDGE POLLARD: Why don't you read it into 14 the record exactly where it goes into the language in 15 here so we got it for sure. 16 MRS. STEBBINS: It's in the Application for 17 Use of Courthouse Grounds down about midpage in the 18 first bold sentence, Completed applications must be 19 submitted four weeks in advance of the requested date to 20 the Commissioners' Court instead of two weeks, which is 21 what was presented. 22 JUDGE POLLARD: Okay. And that's the 23 modification that you've asked? 24 COMMISSIONER LETZ: Yes. 25 JUDGE POLLARD: That's to your motion, is 73 1 that correct? 2 COMMISSIONER LETZ: That's correct. 3 JUDGE POLLARD: As dictated by the County 4 Attorney just then? 5 COMMISSIONER LETZ: Right. 6 JUDGE POLLARD: And is that what you're 7 seconding, Commissioner Precinct 4? 8 COMMISSIONER REEVES: Yes. 9 JUDGE POLLARD: All right, since we got a 10 motion and second on it, is there any further discussion 11 or comment on it? There being none, those in favor of 12 the motion signify by raising your right hands. It's 13 four zero, unanimous. One abstention, myself. Okay. 14 MRS. STEBBINS: May I ask for the annual 15 courthouse use list to be put on an agenda for your 16 approval at a future time? That wasn't included in 17 this. 18 COMMISSIONER LETZ: Yes. 19 MRS. STEBBINS: Thank you. 20 JUDGE POLLARD: All right, let's go to item 21 1.15. Look in your agenda packages. It's the same 22 issue as listed as Cinco De Mayo fireworks on May the 23 5th, if we want to permit people to have retail 24 fireworks permit holders to sell fireworks to the public 25 beginning that date ending at midnight on May 5th. May 74 1 1st through May 5th, 2018, then we need to pass 2 something or not. What is your wish? Not? 3 COMMISSIONER MOSER: If we pass it, we just 4 restate what -- if we do or do not? 5 COMMISSIONER REEVES: If we take no action 6 nothing happens, they can't sell them. If we want them 7 to sell then we have to take action. If we take action 8 then we've got to decide do we want to prohibit bottle 9 rockets, missiles with fins. 10 COMMISSIONER BELEW: Okay, well I'll make 11 that motion that we allow the sale, but restrict the 12 bottle rockets, is it called projectiles, is that what 13 it was called. 14 JUDGE POLLARD: Something with fins. 15 COMMISSIONER REEVES: Missiles with fins. 16 JUDGE POLLARD: All right, the motion's been 17 made. Is there a second? 18 COMMISSIONER MOSER: I'll second. 19 JUDGE POLLARD: All right, it's been moved 20 by Commissioner Precinct 1, seconded by Commissioner 21 Precinct 2 to allow retail fireworks permit holders to 22 sell fireworks to the public beginning May 1, 2018 and 23 ending at midnight on May 5, 2018 in celebration of 24 Cinco De Mayo pursuant to Texas Occupations Code, 25 Section 2154.202(g)(3), and with a restriction against 75 1 bottle rockets or missiles with fins. All right, is 2 that a fair statement of the motion? 3 COMMISSIONER BELEW: Yeah. 4 JUDGE POLLARD: Is there any further 5 discussion or comment? There being none, those in favor 6 of the motion signify by raising your right hands. Four 7 zero, unanimous. One abstention, myself. 8 All right, item 1.16 consider, discuss and 9 take appropriate action to approve performance 10 evaluation forms to be used for employee evaluations. 11 Commissioner Letz and Commissioner Reeves. 12 COMMISSIONER LETZ: We talked last time, we 13 had several different forms in front. We kind of 14 discussed what we thought was a good format or form. HR 15 has come up with two that have been attached, or three 16 forms that have been attached. First one is Kerr County 17 Performance Appraisal, which the intent of that is to be 18 a policy for all supervisors, department heads, elected 19 officials, use that to rate their employees. 20 And second one is Kerr County Exempt 21 Employee Performance Evaluation. Those would be for 22 members of the Court to do to people who report straight 23 to us, and there may be some other exempt employees. 24 And the third handout is a performance 25 improvement plan to be given to the employees so they 76 1 know where they stand. And I think these are pretty 2 good tools to use, and I think it's important for all of 3 our employees to get rated by their supervisors. And I 4 think it -- 5 COMMISSIONER REEVES: And I think it's on us 6 as well to perform reviews on the non-elected department 7 heads that we oversee. I know it's just as -- we have a 8 liaison position over one then let the liaisons take it 9 upon themselves to perform that review, report back to 10 the Court. The Court may also desire, but I think it 11 should start with liaisons over that department head. 12 COMMISSIONER MOSER: Agreed. Dawn, we 13 talked about, and I really like, a self-evaluation by 14 employees. Is there a form that we should have for 15 that? I know that they get to comment, but I'm saying 16 do an independent -- a self-evaluation of their 17 performance. 18 COMMISSIONER LETZ: I think they could fill 19 out the same form. 20 COMMISSIONER MOSER: Well, if they could, 21 yeah. 22 COMMISSIONER REEVES: That's what I would 23 have. When we were going over these that was my 24 intention -- 25 COMMISSIONER MOSER: That's fine with me. 77 1 COMMISSIONER REEVES: -- let them, whoever 2 we're reviewing. We'll pick on Dawn because she's 3 sitting back there, have her fill one out and as 4 Liaisons Jonathan and I would also do that. 5 COMMISSIONER MOSER: That works for me. 6 COMMISSIONER LETZ: I think the other one, 7 you know -- see the Sheriff already raising his hand. I 8 think the intent here is to have it evaluated. If an 9 elected official wants to come up with their own form, I 10 don't have a real problem with that as long as it's 11 basically consistent with what we're trying to do, 12 especially with law enforcement. I mean law enforcement 13 is a very different thing where the Sheriff may have 14 something already in place. We're not saying you have 15 to change it, but I think it is critical that -- and we 16 can mandate that all department heads, elected officials 17 do it. And I think there's some penalties in the budget 18 process of people that don't. I mean you gotta have 19 some mechanism to evaluate people, all the employees. 20 SHERIFF HIERHOLZER: And I'm asking of the 21 County Attorney can this Court direct an elected 22 official to evaluate that elected official's employees? 23 MRS. STEBBINS: I don't think that the 24 Court's directing you to evaluate; I think they're -- 25 SHERIFF HIERHOLZER: If they're tieing it to 78 1 salary increases, or benefits or things, I think it is a 2 directive; I don't think the Court can do that to an 3 elected official and his or her employees. I think you 4 can do it to department heads, anybody y'all supervise. 5 But I do not believe the law allows us to do it to 6 elected official's employees. 7 MRS. STEBBINS: I can look and see if 8 there's been some opinion about this specifically. 9 COMMISSIONER LETZ: I think, you know -- and 10 my reason is I think that the county and us as a court 11 are open to lawsuits if we do not deal with employees in 12 a fair and objective way, and I don't see how you could 13 do that without evaluating them. 14 SHERIFF HIERHOLZER: I don't necessarily 15 disagree with that, Jonathan. But I think you're on a 16 slippery slope when you start tieing things to the 17 evaluation of an elected official's employees. I don't 18 think y'all have the authority do that, with all due 19 respect. 20 MRS. STEBBINS: I think they can suggest it 21 to you, and you can do it or not. But I think it's 22 helpful just like when Kerr County and HR put together 23 training programs for supervisors or for employees, and 24 you can choose to send your employees or not, but it's 25 always encouraged that you do it, get them training that 79 1 the same as the other county officials and employees. 2 SHERIFF HIERHOLZER: But back when we were 3 discussing all this this was going to be tied to salary 4 increases, COLA's -- not COLA's, but you know merit 5 increases, and I don't think you can do that to an 6 elected employee. 7 MRS. STEBBINS: Well, if you're going to 8 request a merit increase and the court says we'll 9 consider a merit increase if you've evaluated them, and 10 you show us how you evaluated them, I think they can 11 take into consideration whatever form you used, but if 12 you are going to ask for a merit increase without 13 showing the Court how you evaluated the employee then I 14 think it's hard for them to make a decision. 15 SHERIFF HIERHOLZER: I don't have any 16 problem with if I ask for a merit increase, and I think 17 y'all know I just don't do that very often, that I have 18 to show just like we always have in the past a reason 19 for that merit increase and why that employee should be 20 entitled to one. You know, I don't think it should be 21 worked on this department gets four merit increases a 22 year, and this one gets three, because it's not fair to 23 all the employees, but I don't believe -- I'm just 24 afraid we're going down a slippery slope when you start 25 asking -- 80 1 COMMISSIONER LETZ: I'll retract the word 2 mandate; we encourage. 3 MRS. LANTZ: It's a tool. 4 SHERIFF HIERHOLZER: But what would be the 5 repercussions if the elected official decides not to use 6 this tool? 7 COMMISSIONER LETZ: I think our repercussion 8 for any department or any elected official is look at 9 the budget. And I think that is -- you know, if we 10 don't get -- if some department is not managing 11 efficiently and doing something and wants more people, 12 we got every right to say no. 13 SHERIFF HIERHOLZER: I agree. 14 COMMISSIONER LETZ: And I think that's the 15 same thing. 16 SHERIFF HIERHOLZER: I don't think you have 17 the right to force us to evaluate our employees the way 18 you want it done. 19 COMMISSIONER LETZ: We may not have the 20 ability to force you to do it this way, but I think we 21 do have a right to -- well, if you choose not to then we 22 have options too when it comes to -- 23 SHERIFF HIERHOLZER: That's what I'm saying. 24 I think that is trying to force us to do things a 25 certain way by just tieing purse strings over our head 81 1 if we don't, and I don't think that's appropriate. 2 COMMISSIONER LETZ: We do that right now. 3 COMMISSIONER REEVES: Why don't we do it 4 this way. County Attorney, would you look this up and 5 give us an answer. 6 MRS. STEBBINS: I feel like what Jonathan 7 just said take the word "mandate" out, I think that it's 8 fine. And I think that the considerations that are 9 being talked about here are if you're not evaluating 10 your employees to show us where you're lacking, and your 11 asking for more employees, we get to take that into 12 consideration in your budget, if I'm not mistaken. And 13 then if -- 14 COMMISSIONER LETZ: It's a valid question. 15 And I have no problem, it should be looked into, because 16 we don't want to do something that is overstepping the 17 line. 18 COMMISSIONER REEVES: If you look the see 19 what authority we do have. 20 JUDGE POLLARD: I agree with Commissioner 21 Reeves. Briefly. 22 MRS. STEBBINS: Restate the question so I 23 know exactly. 24 COMMISSIONER REEVES: What authority does 25 the Commissioners' Court have to instruct, mandate or 82 1 other adjectives inserted for the elected officials. 2 JUDGE POLLARD: In evaluating their 3 employees. 4 MRS. STEBBINS: I don't think that you have 5 the authority to mandate elected officials. 6 COMMISSIONER LETZ: Or require. 7 MRS. STEBBINS: Or require elected officials 8 to -- 9 COMMISSIONER REEVES: That's why I said 10 other adjectives. Maybe it's a verb, I don't know. 11 Irene, which one is it? 12 MRS. STEBBINS: Consider is better. 13 Consider is better. 14 COMMISSIONER BELEW: So back to what I 15 thought the original intent was is that as liaison to a 16 department head that we're going the use these, anybody 17 who's a liaison, to deal with the department head. 18 COMMISSIONER REEVES: Non-elected. 19 COMMISSIONER BELEW: Non-elected department 20 head. In which case if you get a good review then 21 advancement and pay increases and all that follow 22 without any problem. Let's say it the other way around. 23 Let's say you get -- how many times do you have a bad 24 review and then what do you do with that end of it? 25 MRS. STEBBINS: That's why you have the 83 1 performance improvement that's attached. 2 COMMISSIONER BELEW: I saw that, but it 3 still begs the question of noncompliance for example. 4 MRS. STEBBINS: Y'all have discretion. 5 COMMISSIONER BELEW: If you get three 6 strikes, two strikes, what do you get? 7 COMMISSIONER REEVES: If you look at the 8 first page, that exempt at the bottom. 9 Unsatisfactory -- and this is overall if they were 10 receiving unsatisfactory consistently below expectations 11 in most essential areas of responsibility, consideration 12 for termination. 13 MRS. STEBBINS: And I think that Kerrv 14 County policy and also provides for discipline up to and 15 including termination so that y'all have that. 16 SHERIFF HIERHOLZER: Yeah, that can't be 17 with an elected officials enforcement. 18 COMMISSIONER BELEW: So what page did you 19 say this is on? 20 COMMISSIONER REEVES: Right here. 21 COMMISSIONER MOSER: It's in here. 22 COMMISSIONER BELEW: Oh, okay. 23 COMMISSIONER MOSER: Right here. 24 COMMISSIONER BELEW: I don't have that. 25 COMMISSIONER MOSER: Yeah, you do. I'm 84 1 going to prove it to you. Right there. He's got it. 2 COMMISSIONER BELEW: I've got it. 3 COMMISSIONER REEVES: And then if you -- 4 COMMISSIONER BELEW: But I'm still asking 5 the same question. One strike and you get encouragement 6 to do better. Two strikes, then what? 7 COMMISSIONER REEVES: Well, if you look at 8 if there's improvement required, not consistently 9 meeting expectations -- 10 COMMISSIONER BELEW: We got a 90 day -- 11 COMMISSIONER REEVES: Probation and provided 12 with a detailed performance improvement plan, and will 13 be reevaluated in 90 days. Now, if they don't realize 14 it, paraphrasing it, if they didn't meet them then can 15 be terminated. 16 COMMISSIONER BELEW: Okay, that answers the 17 question. 18 COMMISSIONER LETZ: This gives us the tools 19 to those that have a problem, we can identify it and 20 start, you know, telling them they -- formally say y'all 21 need to make some improvements. In the past we didn't 22 have that. 23 COMMISSIONER BELEW: I don't think it'll be 24 a problem because when people know there's going to be a 25 sit-down and review they tend to perform better just 85 1 knowing it's coming. 2 SHERIFF HIERHOLZER: If you're going to make 3 the motion though to accept, the only thing I'd ask at 4 this time that it be done for department heads. 5 COMMISSIONER LETZ: I think wait until -- 6 JUDGE POLLARD: I think we need to wait 7 until we get that opinion. 8 COMMISSIONER REEVES: Yeah, department heads 9 now and revisit the elected ones when we get an opinion. 10 MRS. STEBBINS: I would advise that you do 11 that now, go ahead and do it for yourselves because I 12 think that's where it started. And the conversations 13 that y'all had initially was for y'all to be able to do 14 that for your department heads, and then encourage 15 elected officials to use it. So if you go ahead and 16 adopt it for your department heads then the question can 17 be answered for Rusty later for y'all to take action or 18 not. 19 COMMISSIONER LETZ: I make a motion that we 20 approve the Kerr County Exempt Employee Performance 21 Evaluation and Kerr County Employee Improvement Plan as 22 presented. 23 COMMISSIONER BELEW: Second. 24 SHERIFF HIERHOLZER: For department heads. 25 COMMISSIONER BELEW: For department heads. 86 1 COMMISSIONER LETZ: For non-elected 2 officials. 3 JUDGE POLLARD: Okay. All right, there was 4 a second here. 5 COMMISSIONER BELEW: Second. 6 THE COURT: All right. It was moved by 7 Commissioner Precinct 3, seconded by Commissioner 8 Precinct 1 to approve the forms of evaluation. 9 COMMISSIONER LETZ: Only these two. 10 JUDGE POLLARD: These two. That's the 11 Exempt Employees Performance Evaluation, and the 12 Performance Improvement Plan. 13 MRS. STEBBINS: May I suggest that you adopt 14 the other one so that your directors can evaluate their 15 own employees. 16 COMMISSIONER LETZ: Okay. And approve all 17 three. 18 JUDGE POLLARD: And then the third form, 19 which is the Performance Appraisal form for non-elected 20 department heads. 21 COMMISSIONER REEVES: Right, and their 22 employees. 23 JUDGE POLLARD: And their employees. All 24 right. 25 COMMISSIONER MOSER: That's at your 87 1 discretion. Question. Because Commissioner Reeves said 2 liaisons do this with department heads, but we have a 3 couple department heads that do not have liaisons, so 4 that's -- 5 MRS. STEBBINS: And the Court has done that 6 in the past, they come before the entire Court. 7 COMMISSIONER MOSER: So the entire Court's 8 going to do this evaluation for Road and Bridge. 9 COMMISSIONER LETZ: Well, I think -- I think 10 personally I think we should all do them on everybody. 11 I think liaisons should do them, and I think that 12 carries -- but I think all of us should have 13 influence -- you know, the opportunity to rate all other 14 employees. For example IT -- 15 COMMISSIONER MOSER: You know where I'm 16 coming from. I think we oughta have a liaison for Road 17 and Bridge, and this is not on the agenda, but it's 18 related. 19 COMMISSIONER LETZ: But that's coming up on 20 another agenda. 21 COMMISSIONER MOSER: Okay, good enough. 22 Good discussion, all right. 23 JUDGE POLLARD: And the motion was -- 24 COMMISSIONER LETZ: To approve the three. 25 JUDGE POLLARD: All right, if there's no 88 1 further discussion or comments those in favor of the 2 motion signify by raising their right hands. Four zero, 3 unanimous. One abstention, myself. 4 All right, let's go to item 1.17 consider, 5 discuss and take appropriate action to solicit Request 6 for Qualifications (RFQ) for professional architectural 7 services for Kerr County properties as needed. 8 Commissioner Letz and Commissioner Reeves. 9 COMMISSIONER LETZ: Yeah, it was in your 10 box, I believe. This all started when several weeks 11 ago, a month ago, we looked at remodeling downstairs, 12 and then it was suggested that we oughta get some other 13 proposals, prices rather, and then it was determined 14 that we can't negotiate price with professional 15 services. So we came up with doing RFQ's for 16 professional services, which is probably the best way to 17 go. But anyway Brenda found a kind of a form, I 18 modified it, County Attorney modified it a little bit, 19 and it's just basically a pretty simple RFQ form that we 20 can use for architectural services -- 21 COMMISSIONER MOSER: As needed. 22 COMMISSIONER LETZ: -- as needed. I'm not 23 sure y'all have the current -- this is not the current 24 one. 25 COMMISSIONER BELEW: It's 8 pages? 89 1 COMMISSIONER LETZ: That's the service 2 agreement. Do we have the RFQ? 3 MRS. GRINSTEAD: Yeah. That would have been 4 a backup from Friday. 5 COMMISSIONER REEVES: In the backup to the 6 agenda item. 7 COMMISSIONER LETZ: Oh, okay, then you did 8 have it all. Too many pieces of paper. You know the 9 only thing after looking at that the amount I put in 10 here for a -- maybe it was a two-year period or 11 three-year period 50 thousand, that may be high. I mean 12 I don't see that we're going to go that high. And each 13 one is set on a -- done on a project by project basis. 14 It just gives them the statement that we will negotiate 15 on each one, and say yeah or nay. It is not approving 16 any of the different projects; it just gives us the 17 ability to negotiate. The things I'm thinking of we 18 already talked about the downstairs remodeling, we 19 talked about what to do with the Juvenile Detention 20 Facility, and we also talked about the possibility of a 21 new Animal Services building, and that may be part of 22 the Juvenile Detention Building. 23 JUDGE POLLARD: But this would be an 24 approval of a particular form to be used not 25 necessarily -- well, for downstairs, but anything else 90 1 that comes up this way, it's worded here. 2 COMMISSIONER LETZ: That's right. If we 3 want to -- 4 JUDGE POLLARD: Five years from now. 5 COMMISSIONER BELEW: For professional 6 services. 7 COMMISSIONER LETZ: Professional services. 8 Because it's 2019 to 2021, financial years, a three year 9 term. It's subject to funding for each one. Courthouse 10 square would be the other one we've talked about. 11 MRS. STEBBINS: Did you change out the 12 professional service agreement sample? 13 COMMISSIONER REEVES: I think that's what -- 14 MRS. GRINSTEAD: Yes. 15 MRS. STEBBINS: Jody says yes. Thank you. 16 COMMISSIONER MOSER: This is for 17 professional architectural services. 18 COMMISSIONER LETZ: Right. 19 COMMISSIONER MOSER: Limited to that. 20 COMMISSIONER LETZ: Limited to that. And so 21 we can get -- or originally we talked to Peter Lewis a 22 little bit, and decided we'd talk to others. And this 23 gives us an opportunity to do RFQ's for anyone. 24 COMMISSIONER MOSER: But to solicit an RFQ 25 it still takes Court action. 91 1 COMMISSIONER LETZ: Yes. 2 COMMISSIONER MOSER: So this is just the 3 form by with which -- 4 COMMISSIONER LETZ: Well, this would be the 5 one authorize doing it right now to go ahead and 6 authorizing the professional -- I mean the RFQ forms for 7 professional services. 8 COMMISSIONER MOSER: For how long, for a 9 given period? 10 COMMISSIONER LETZ: I mean it can be 11 changed. It's for three years, but -- 12 COMMISSIONER BELEW: So we're voting yes or 13 no on this particular document, or on the concept? 14 COMMISSIONER LETZ: This particular 15 document. An RFQ for architectural services for three 16 years. 17 COMMISSIONER REEVES: And to go and put it 18 out. 19 COMMISSIONER LETZ: Put the RFQ out, and 20 then we'll evaluate. There's a scoring sheet in here. 21 The only thing that is not included in here, we didn't 22 fill in the dates, and usually we appoint a small 23 committee to review them and bring them to the Court. 24 COMMISSIONER REEVES: Make the motion. 25 COMMISSIONER LETZ: Okay, I make a motion 92 1 that we approve the RFQ for architectural services as 2 submitted, and included with that is a Professional 3 Services Agreement. 4 JUDGE POLLARD: For the next three years. 5 COMMISSIONER LETZ: Three years. It's in 6 there. 7 COMMISSIONER REEVES: I'll second that. 8 JUDGE POLLARD: All right, moved by 9 Commissioner Precinct 3, seconded by Commissioner 10 Precinct 4 to approve the form for the Request for 11 Qualifications for Professional Architectural Services 12 for the period set forth and as submitted in the agenda 13 package. 14 COMMISSIONER LETZ: Correct. 15 JUDGE POLLARD: All right. Is there any 16 further comment or discussion? 17 COMMISSIONER LETZ: Do we want to set the 18 committee to evaluate the one for architectural 19 services, or bring it back? 20 COMMISSIONER MOSER: When you get the -- 21 we're going to take a look at what comes back, right? 22 COMMISSIONER LETZ: Okay. All right. 23 JUDGE POLLARD: All right. If there's no 24 further comment or discussion, those in favor of the 25 motion signify by raising their right hand. It's four 93 1 zero, unanimous. One abstention, myself. 2 All right, let's go to 1.18 consider, 3 discuss and take appropriate action regarding 4 Maintenance Supervisor position. Commissioner Letz. 5 COMMISSIONER LETZ: Yes. This has been kind 6 of on hold until there was some nepotism issues worked 7 out, and they have been worked out. Shane's wife has 8 resigned formally last week, I believe. 9 MR. EVANS: Yes, Sir. 10 COMMISSIONER LETZ: And with that having 11 taken place I'll make a motion to name Shane Evans as 12 the Maintenance Supervisor. 13 COMMISSIONER BELEW: Second. 14 JUDGE POLLARD: Been moved by Commissioner 15 Precinct 3, seconded by Commissioner Precinct 1 to name 16 the Maintenance Supervisor position. Okay, he's 17 present. 18 COMMISSIONER LETZ: It's subject to the same 19 salary and which I believe was 50 thousand dollars that 20 was set up in a previous court order but when he was 21 named as Interim Maintenance Supervisor. 22 JUDGE POLLARD: Any further comment or 23 discussion? If not, those in favor signify by raising 24 their right hand. It's four zero, unanimous. One 25 abstention, myself. 94 1 1.19 consider, discuss and take appropriate 2 action to approve a donation to Kerr County Sheriff's 3 Equipment Fund. Sheriff Hierholzer. 4 SHERIFF HIERHOLZER: As you know the law 5 requires that if anybody wants to donate anything to the 6 Sheriff's Office it has to be accepted by this Court; 7 not by me. So I've had three different people each want 8 to donate 25 dollars a piece to the Sheriff's 9 Department. 10 JUDGE POLLARD: Even though you're an 11 elected official? 12 SHERIFF HIERHOLZER: Believe it or not, even 13 though it's me. I would like for the Court to accept 14 this and -- 15 (Laughter.) 16 JUDGE POLLARD: I'm sorry, I just -- 17 SHERIFF HIERHOLZER: -- put it in the 18 equipment fund, which is line item number 72370531 to be 19 used -- 20 COMMISSIONER REEVES: And what is the 21 amount? 22 SHERIFF HIERHOLZER: $25.00 a piece times 23 three. 24 COMMISSIONER REEVES: I make a motion to 25 accept the three $25.00 donations from individuals and 95 1 for the money to be placed in the Kerr County Sheriff's 2 Equipment Fund, and accept the donation. 3 COMMISSIONER BELEW: Second. 4 JUDGE POLLARD: Been moved by Commissioner 5 Precinct 4, seconded by Commissioner Precinct 1 to 6 accept three $25.00 donations to the Kerr County 7 Sheriff's office, and for them to include it in the Kerr 8 County Sheriff's Equipment Fund. Is there any further 9 comment or discussion? There being none, those in favor 10 signify by raising your right hands. It's four zero, 11 unanimous. 12 Okay. The next two items are both executive 13 session, is that correct? 14 COMMISSIONER MOSER: I don't think the one 15 on Center Point River Road needs to be in executive 16 session. 17 MRS. STEBBINS: Is it about the sale of real 18 property? 19 COMMISSIONER MOSER: Yeah. 20 MRS. STEBBINS: I think we should go into 21 executive session with that discussion. 22 JUDGE POLLARD: All right, let's go pay the 23 bills 4.1 -- 24 COMMISSIONER REEVES: I think that will be 25 Thursday. 96 1 JUDGE POLLARD: Yeah, we pay them Thursday. 2 4.2 budget amendments. I guess -- 3 MRS. DOSS: None. 4 JUDGE POLLARD: 4.3 late bills. 5 MRS. DOSS: None, Sir. 6 JUDGE POLLARD: 4.4 approve and accept 7 monthly reports. 8 COMMISSIONER REEVES: Yes, Sir. Unless I 9 indicate otherwise the reports are for the month of 10 March 2018. There are the County Clerk's report, 11 District Clerk's report, J.P. Precinct 1, J.P. Precinct 12 4, Kerr County Indigent Services, Kerr County 13 Treasurer's report, and the Kerr County Animal Services 14 report for the months of January, February and March, 15 2018. 16 Move to accept as presented and sign as 17 needed. 18 COMMISSIONER LETZ: Second. 19 JUDGE POLLARD: Been moved by Commissioner 20 Precinct 4, seconded by Precinct 3 to approve and accept 21 as needed the monthly reports as dictated into the 22 record by Commissioner Precinct 4. Any further comment 23 or discussion? There being none those in favor signify 24 by raising their right hands. It's four zero, 25 unanimous. One abstention, myself. 97 1 Auditor reports. 2 MRS. DOSS: None. 3 JUDGE POLLARD: None. 4 4.6 court orders, any? 5 COMMISSIONER LETZ: Yes, I did. We have a 6 bunch of them. Court Order No. 36683 came out of this 7 packet here. The court order was approved driveway 8 policy Precinct 1, 2, 3, 4. It seems that that 9 discussion may be expanded on that a little bit. Maybe 10 say approve driveway policy as presented by County 11 Engineer, and attach the policy. 12 COMMISSIONER MOSER: Yeah, that would be 13 good. 14 COMMISSIONER LETZ: And then one other, 15 Court Order 36665, donation to Kerr County Sheriff's 16 office. Approve the donation of -- I think that's okay 17 the way it is. 18 COMMISSIONER MOSER: Just that one change. 19 COMMISSIONER LETZ: Just that one change on 20 the other court order. 21 JUDGE POLLARD: Well, with that one change 22 needs to be retyped then and submitted to me for 23 execution, is that correct? 24 MRS. GRINSTEAD: Clerk's Office will just 25 make those changes and then put them in the system. 98 1 JUDGE POLLARD: All right. I won't sign the 2 one that's in there because it needs to be changed. 3 MRS. GRINSTEAD: But if we could get a 4 motion. You've all gotten copies of minute orders and 5 court orders from March 26th, March 29th, April 5th, 6 April 9th, April 12th, and April 19th. If we could have 7 a court order to approve all those court orders. 8 COMMISSIONER LETZ: Make a motion that we 9 approve all court orders from all those meetings as Jody 10 just read, with modification to one. 11 JUDGE POLLARD: As specified previously. 12 Which is 36683. 13 COMMISSIONER MOSER: I'll second. 14 JUDGE POLLARD: Been moved by Commissioner 15 Precinct 3, second by Commissioner Precinct 2 to sign 16 the orders as dictated into the record by Jody, is that 17 correct? All right. Is there any further comment or 18 discussion? There being none, those in favor of the 19 motion signify by raising their right hands. It's four 20 zero, unanimous. 21 All right, let's go to 5.1, reports from 22 commissioners and liaison committee assignments. 23 Anybody? 24 COMMISSIONER MOSER: I've got one. There's 25 discussions continuing between KEDC and Chamber of 99 1 Commerce on the possibility of combining the 2 organizations, but it's still in the discussion phase. 3 JUDGE POLLARD: Maybe depending on the 4 election. 5 COMMISSIONER MOSER: Not necessarily. But 6 whenever that gets a little bit more mature it'll be 7 brought back to all the stakeholders. 8 JUDGE POLLARD: Okay.. anything else? 9 COMMISSIONER REEVES: Last -- I believe it 10 was Wednesday, and this is just pointing out what Animal 11 Services Department is doing, there was a cattle truck 12 that turned over within the City on I-10, and I believe 13 seven of our Animal Services staff were present up into 14 the, you know, 9 or 10 o'clock hour transporting 15 livestock to the Event Center to the cattle pens out 16 there, and handling all of that. So just good job. I 17 know it was in Commissioner Letz's Precinct, and he may 18 know a little more than I do, but it was a good joint 19 effort, and I think they should be recognized. 20 COMMISSIONER MOSER: Yeah, I wasn't aware 21 they did it. Yeah, they should be. 22 COMMISSIONER LETZ: Yeah, it was a -- not a 23 good -- not a pleasant sight. Quiet a few -- I don't 24 know, 9 I think got killed. 25 SHERIFF HIERHOLZER: I think 13 ended up. 100 1 And then unfortunately I guess somebody missed one, an 2 18-wheeler hit one the next night. 3 JUDGE POLLARD: What caused the wreck? 4 COMMISSIONER REEVES: Two trucks. 5 SHERIFF HIERHOLZER: No. One truck was 6 parked on the shoulder and the other truck was with the 7 cattle was coming, headed east, and he went to move over 8 into the inside lane just to give that one that was 9 parked on the shoulder more room, and when he looked in 10 his mirror he realized there was somebody already in 11 that inside lane, and so he jerked it back and when he 12 did the cattle shifted in that trailer and it laid the 13 trailer over, and it laid the truck over and then it 14 slid into the back end of the parked one. 15 JUDGE POLLARD: Boy, it does change the 16 world when they decide to shift pulling a trailer. Wow. 17 COMMISSIONER LETZ: It was a difficult 18 situation. I mean I wasn't out there -- 19 SHERIFF HIERHOLZER: Second one in the last 20 year. 21 COMMISSIONER LETZ: Although, those that are 22 injured as to how they're -- who is -- I guess who and 23 how they're disposed of. 24 JUDGE POLLARD: Well, anyway pretty good 25 cattle working, right, in our Animal Service. 101 1 COMMISSIONER REEVES: Well, I wasn't on this 2 one; the last one I was on. Our Animal Services 3 Department was crawling up into the trailer and getting 4 them out. Chief Deputy was at the last one. I don't 5 know about this one. 6 SHERIFF HIERHOLZER: Chief was. And the 7 other thing is this community's got a lot of great 8 cowboys in it that volunteer. I mean true cowboys that 9 volunteer, you know, Nix's with the rodeo and have 10 offered all their service. They all pitch in and come 11 out and help, and that's what it takes when you have 12 this type of deal. 13 JUDGE POLLARD: And nobody got hurt? 14 SHERIFF HIERHOLZER: Nobody got hurt. 15 JUDGE POLLARD: That's a success story right 16 there. 17 COMMISSIONER REEVES: There's a service out 18 of the San Antonio-Marion area, someplace in there, that 19 usually sends their trucks to haul. I know they've been 20 at both -- that's one of the things they do on a regular 21 basis is -- you don't realize how many cattle trucks 22 turn over in this state. But once they get on the scene 23 it helps. 24 COMMISSIONER BELEW: It's a great country 25 isn't it to have a business just to go round up cattle 102 1 on the road when a truck falls over. 2 SHERIFF HIERHOLZER: And that's what the 3 biggest issue is -- it's not so much the ones that are 4 still trapped in the truck, you know where they are. 5 But all of a sudden before any officer gets there you 6 may have 20 head of cattle going crazy down the 7 Interstate on both sides and trying to get them rounded 8 up without cars getting hit, you know, and it gets 9 everybody doing their job. 10 JUDGE POLLARD: Some of them are going to be 11 hard headed or wild-eye'd types all the time. Some of 12 them are not going to be, but they're going to be really 13 upset by this wreck. 14 SHERIFF HIERHOLZER: When they come out of 15 that trailer it's Katie bar the door, yeah. 16 COMMISSIONER REEVES: But back to the 17 compliments to our staff, and -- 18 JUDGE POLLARD: Absolutely. 19 COMMISSIONER REEVES: -- what they do. 20 SHERIFF HIERHOLZER: They did great. 21 COMMISSIONER REEVES: And S.O., I know y'all 22 were out there, Sheriff. 23 SHERIFF HIERHOLZER: Oh, yeah. 24 JUDGE POLLARD: Okay, any other reports? 25 All right. 103 1 Reports from elected officials, department 2 heads? 3 Reports from boards, commissions and 4 committees, City/count joint projects, anybody? Anybody 5 reports? 6 All right, there being none we're going to 7 complete that part and we're going to go into closed 8 session. 9 (Executive Session.) 10 JUDGE POLLARD: All right, we're back in 11 open session. Let's go to item 1.20, is there any 12 motion? 13 COMMISSIONER MOSER: Yes, there is a motion, 14 Judge. The motion is to proceed according to County 15 Procedures and Policies on advertising for sale the 16 property owned by Kerr County consisting of .45 acres 17 described in Tract B dated February 17th, 1955 recorded 18 in Volume 7, page 560 of the deed records of Kerr 19 County, which is short -- a long-term definition of the 20 lot this County has on Center Point River Road on the 21 lake in Center Point. 22 JUDGE POLLARD: Okay. I'm not going to try 23 to repeat that, because you're reading from something 24 over there, but it's in the record. All right, is there 25 a second? 104 1 MR. BELEW: (Raising right hand.) 2 JUDGE POLLARD: All right, it was moved by 3 Commissioner Precinct 2, seconded by Commissioner 4 Precinct 1 as dictated into the record to proceed with 5 advertising that Center Point lake lot for sale again, 6 request for bids, whatever. Is there any further 7 comment or discussion? There being none those in favor 8 signify by raising their right hand. It's four zero, 9 unanimous. One abstention, myself. 10 On item 1.21 -- 11 COMMISSIONER REEVES: No action, Judge. 12 JUDGE POLLARD: No action on that one. All 13 right. Is there any other -- let's see, Commissioner 14 Letz requested -- 15 COMMISSIONER LETZ: Well, two comments. 16 Comal County, I was trying to clear up my thing and 17 wondered why I left it up here. The Judge asked -- 18 brought up awhile back of trying to find a county to use 19 as a mentor for our new maintenance supervisor, and it 20 came up by talking to TAC as Comal County had a very 21 good department. I've talk to Commissioner Webb in 22 Comal County, he got me in touch with the County 23 Engineer over there, who I happen to know from some 24 other boards I've been on, Tom Hornseth. And anyway 25 they're more than happy to accommodate, have Shane 105 1 contact them and they would be glad to work with him and 2 help anyway they can, so that is good. 3 And also interesting out of Comal County, I 4 don't know that any of y'all were on the Court the last 5 time we did this, but in 2007 there was an effort by 6 some Hill Country Counties to get some additional 7 authority for regulating land use in subdivisions, and 8 it didn't go anywhere, it was very limited, but I saw an 9 article that Comal County is pushing -- is resurrecting 10 basically that same bill and trying to push it through 11 the legislature this time, which is the same as we had 12 it where it would be basically giving a little bit on 13 subdivision regulations is what it is. It's not really 14 land use; it's subdivisions, and it would require a vote 15 of the County -- 16 COMMISSIONER BELEW: A referendum. 17 COMMISSIONER LETZ: A referendum to 18 institute it for each County. Nine counties are 19 included in it. 20 JUDGE POLLARD: A local option basis. 21 COMMISSIONER LETZ: A local option basis. 22 Nine counties would have that option. I haven't seen 23 the bill; I just saw an article that a meeting it was 24 being brought up again. 25 JUDGE POLLARD: Are we one of the counties? 106 1 COMMISSIONER LETZ: I'm pretty sure we will 2 be, we were one of the ones last time. Comal County was 3 kind of quiet last time or not as vocal, and it was -- 4 had a lot of widespread support, but basically the real 5 estate community, the development community does not 6 like it. But anyway interesting. And it was being 7 pushed up in Comal County because of the Vulcan 8 Materials Quarry is going in, so that may be coming up. 9 JUDGE POLLARD: My personal view of that is 10 our plates are pretty full for the way things are right 11 now, and if that passes we're going to be taking on some 12 additional items that are pretty controversial, going to 13 take a lot of time, and maybe exceed the size of our 14 plates, probably would. And just my personal views, 15 okay? 16 COMMISSIONER LETZ: It may be a good bill, 17 may be a bad bill. Some work on 232 would be helpful. 18 It's very cumbersome if you look at all the subchapters. 19 JUDGE POLLARD: What's the name of that 20 group, Tom, you were -- who was it mentioned that? 21 COMMISSIONER MOSER: The Hill Country 22 Alliance. 23 JUDGE POLLARD: Okay, any further 24 announcements or comments or anything about open 25 session? No further business for the Commissioners' 107 1 Court, we are adjourned. 2 * * * * * * 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 108 1 STATE OF TEXAS * 2 COUNTY OF KERR * 3 I, DEBRA ELLEN GIFFORD, Certified Shorthand 4 Reporter in and for the State of Texas, and Official 5 Court Reporter in and for Kerr County, do hereby certify 6 that the above and foregoing pages contain and comprise 7 a true and correct transcription of the proceedings had 8 in the above-entitled Commissioners' Court. 9 Dated this the 20th day of May, A.D. 2018. 10 11 /s/DEBRA ELLEN GIFFORD Certified Shorthand Reporter 12 No. 953 Expiration Date 12/31/2018 13 * * * * * * 14 15 16 17 18 19 20 21 22 23 24 25