1 1 2 3 KERR COUNTY COMMISSIONERS' COURT 4 Regular Session 5 Monday, May 14, 2018 6 9:00 a.m. 7 Commissioners' Courtroom 8 Kerr County Courthouse 9 Kerrville, Texas 78028 10 11 12 13 14 15 16 17 18 19 20 21 22 23 PRESENT: TOM POLLARD, Kerr County Judge HARLEY BELEW, Commissioner Pct. 1 24 JONATHAN LETZ, Commissioner Pct. 3 BOB REEVES, Commissioner Pct. 4 25 2 1 I-N-D-E-X 2 NO. PAGE 3 *** Visitor's Input. 7 4 *** Commissioners' Comments. 12 5 1.1 Consider, discuss and take appropriate 13 action regarding Kerrville-Kerr County 6 Joint Airport Board FY 2018-2019 Budget. 7 1.2 Consider, discuss and take appropriate 16 action on nomination of new Airport Board 8 Member Keith Miller (term to begin on June 1, 2018). Mr. Miller will take the 9 place of Scott Bolton who was previously approved on January 22, 2018 by Court 10 Order #36543. 11 1.3 Consider, discuss and take appropriate 20 action regarding driveway installation 12 for 131 Heidi Lane S. 13 1.4 Consider, discuss and take appropriate 27 action for the Commissioners' Court final 14 approval regarding the naming of a private easement/driveway Snapdragon Dr. W. 15 1.5 Consider, discuss and take appropriate 28 16 action for the Court to waive revision of plat oversight and approval for lots 19, 17 20 and 21 of Spyglass Hill, V.5, P.196. 18 1.6 Consider, discuss and take appropriate 30 action for the Court to set a public 19 hearing for 9 a.m. on June 25, 2018 for the revision of plat for Lot 48 in Kerrville 20 South 2, lot 48, Volume 4, Page 64. 21 1.7 Consider, discuss and take appropriate 32 action to authorize the County Judge to 22 execute a contract with Uretek USA, Inc. | to repair the Center Point River Road 23 (Brinks Crossing) low water crossing culvert, and authorize closure of Center 24 Point River Road for one day during the week of May 14-18, 2018 to accommodate 25 said repairs. Actual date to be determined based on weather. 3 1 I-N-D-E-X 2 NO. PAGE 3 1.8 Consider, discuss and take appropriate 36 action on a preliminary plat for Crooked 4 Creek Estates. 5 1.15 Consider, discuss and take appropriate 38 action to approve the contract for the 6 Law Library Patron Access Account and authorize the County Judge to sign same. 7 1.9 Consider, discuss and take appropriate 40 8 action regarding procurement of an engineer for implementation of the Kerr 9 County Flood Warning System grant contingent upon award. 10 1.10 Consider, discuss and take appropriate 47 11 action on Proclamation declaring May 2018 as Community Action Month. 12 1.11 Consider, discuss and take appropriate 51 13 action regarding Interlocal Agreement with the Upper Guadalupe River Authority for 14 Guadalupe River crossing patrols. 15 1.24 Consider, discuss and take appropriate 53 action to open sealed RFP's that are in 16 response to the Kerr County Detention Center Comprehensive Inmate Medical, 17 Mental and Ancillary Healthcare Programs and Services and refer the proposals to 18 the Evaluation Committee for evaluation. 19 1.12 Consider, discuss and take appropriate 59 action regarding purchase of recycle 20 trailer with proceeds from Alamo Area Council of Governments grant and authorize 21 County Judge to sign any documents needed. 22 1.13 Consider, discuss and take appropriate 66 action regarding a Resolution honoring 23 Tina Woods. 24 1.14 Consider discuss take appropriate 68 action on request for capital improvement 25 items for the Hill Country Youth Event Center. 4 1 I-N-D-E-X 2 NO. PAGE 3 1.16 Consider, discuss and take appropriate 73 action for Commissioners' Court approval 4 to fill a budgeted open position in the Kerr County Clerk's office. 5 1.17 Consider, discuss and take appropriate 74 6 action to approve renewal of LexisNexis contract and authorize County Judge to 7 sign same. 8 1.18 Consider, discuss and take appropriate 75 action reading Lease Agreement with Xerox 9 for the 216th District Attorney's Office. 10 1.19 Consider, discuss and take appropriate 78 action to ratify and confirm Request for 11 Change Order No. 4 from Kendnel Kasper Construction for the 216th District 12 Attorney's Office build-out. 13 1.20 Consider, discuss and take appropriate 80 action to allow the County Judge, Precinct 14 2 Commissioner and Precinct 3 Commissioner to sign contracts for individual property 15 connections for the East Kerr County/Center Point Wastewater Project. 16 1.21 Consider, discuss and take appropriate 81 17 action to request unclaimed Capital Credits received from Electric Cooperatives 18 pursuant to Section 74.602 of the Texas Property Code, distributed by the Texas 19 Comptroller of Public Accounts, and authorize the County Judge to sign the 20 request form. 21 1.22 Consider, discuss and take appropriate 83 action to set elected officials' base 22 salaries per attached schedule noting that elected officials' base salaries 23 will be increased when a COLA is adopted by the Commissioners' Court. 24 1.23 Consider, discuss and take appropriate 84 25 action to approve the Budget Calendar for FY 2018-2019. 5 1 I-N-D-E-X 2 NO. PAGE 3 1.18 Consider, discuss and take appropriate 94 action reading Lease Agreement with Xerox 4 for the 216th District Attorney's Office. 5 1.25 Consider, discuss and take appropriate 96 action on implementation of the burn ban. 6 1.26 Consider, discuss and take appropriate 96 7 action to determine whether to allow the retail fireworks permit holders to sell 8 fireworks to the public in celebration of Memorial Day, beginning May 23, 2018 and 9 ending at midnight on May 28, 2018 pursuant to the Texas Occupation's Code 10 2154.202(g)(3). 11 1.27 Consider, discuss and take appropriate 98 action to approve "44 Blue Productions 12 Standard Locations Release" form. A documentary was filmed in one of the 13 district courtrooms on May 4, 2018 and this form is required before the footage 14 can be used. 15 1.28 Consider, discuss and take appropriate 102 action to approve the Annual Courthouse 16 Use List. List to be attached to the policy for Use of Kerr County Courthouse 17 Grounds that was approved on April 23rd, 2017(Court Order #36714). 18 1.29 Consider, discuss and take appropriate 104 19 action for the Court to surplus two chairs, Kerr County property inventory numbers 20 0023 and 0768, in the County Attorney's Office to be destroyed. 21 1.30 Consider, discuss and take appropriate 106 22 action to amend policy for "Sale or Lease of Kerr County Real Property -- By Sealed 23 Bids or Sealed Proposals." (Court Orders #35529 and #35560). 24 25 6 1 I-N-D-E-X 2 NO. PAGE 3 1.27 Consider, discuss and take appropriate 108 action to approve "44 Blue Productions 4 Standard Locations Release" form. A documentary was filmed in one of the 5 district courtrooms on May 4, 2018 and this form is required before the footage 6 can be used. 7 4.4 Approve and accept Monthly Reports. 110 8 4.6 Court Orders. 112 9 5.1 Reports from Commissioners/Liaison 114 Committee Assignments as per attachment. 10 5.4 Update on East Kerr/Center Point 115 11 Wastewater Project. 12 1.31 Consider, discuss and take appropriate 118 action on interviews and possible hiring 13 of the 4-H & Youth Educator at the Kerr County Extension Office. 14 1.32 Consider, discuss and take appropriate 120 15 action regarding a personnel matter. 16 *** Adjournment. 123 17 *** Reporter's Certificate. 124 18 * * * * * * 19 20 21 22 23 24 25 7 1 JUDGE POLLARD: All right, it's Monday, May 2 the 14th, 2018, it's now 9 a.m. We'll have a prayer and 3 then the Pledge of Allegiance. Please bow your heads. 4 (Prayer and Pledge of Allegiance.) 5 JUDGE POLLARD: We have a pretty long agenda 6 today, 32 items. This part is the part where the public 7 can come forward and speak something that is not on the 8 agenda. We have a request for two people. I think 9 they're both going to be speaking in the open session 10 right now, so please approach. Anybody wishing to speak 11 approach the podium, limit your comments to three 12 minutes, please, and identify yourself by name and 13 address. Thank you very much. 14 I'm William Cantrell, a retired Navy 15 Commander. I'm a Naval Aviator and I'm a combat vet. 16 And I'm here to talk briefly about the change of venue, 17 which I was notified about last week, you're changing it 18 to the Event Center. And I would just like to make a 19 plea that you reconsider and have it where we've always 20 had it right here at the Memorial. Three minutes. 21 JUDGE POLLARD: As far as I know that 22 decision was made by maybe a collaboration between 23 Maggie Baker and Alan Hill, a fella out at VA. I'm not 24 sure, but I believe that to be the case. Have you 25 talked to her, Maggie Baker? 8 1 MR. CANTRELL: That's where I 2 got the information. 3 JUDGE POLLARD: Okay, and did you tell her 4 what you're feelings were? 5 MR. CANTRELL: I did, yeah. Several times. 6 JUDGE POLLARD: Several times. 7 MR. CANTRELL: But let me make a few points 8 about that if I may. 9 JUDGE POLLARD: Okay, go ahead. 10 MR. CANTRELL: I've started our AMVETS Post 11 here in Kerrville in 2010. On May the 27th of 2010 one 12 of our Kerrvillians was killed in Afghanistan. While I 13 was forming our post I contacted Jacob Leicht's parents 14 and his widow and received permission to name our Post 15 in his honor. He was the 1000th casualty, U.S. casualty 16 in Afghanistan. So I ask our headquarters in Texas to 17 allow us to have the Post number of 1000. 18 Now, some of you know that we formed a 19 committee to help come up with the reasons why a name 20 can be put on the new two black marble monuments. And 21 we came up with ten reasons. The person had to qualify 22 for three of those to get their name on there. And I 23 will have to admit that we did have Jacob Leicht's name 24 in mind when we worked on that. That was accepted by 25 the three men committee that you appointed and you 9 1 accepted it exactly the way we put it down. 2 When we were a brand new Post I believe we 3 were one of the first ones that made a contribution 4 toward the monument. And we only had 19 members, we 5 came up with $600.00 for it, so we've been following it 6 all the way. I think it's important to note that these 7 names that are on there, we still have residents that 8 are attached to those names. Jacob's widow still is 9 local, all of her family. His younger brother Jessie 10 Leicht is still local. He followed his brother by 11 joining the Marine Corps and requested they put him in 12 Jacob's old unit, which they did, and then he served two 13 tours. These people that are still here would see 14 nothing at the Event Center that would remind them, but 15 out here where they've always had it, you know, it's a 16 beautiful setting and there's everything to remind them 17 of it. 18 Now, I understand the worry about the older 19 folks, I'm one of them, getting caught in the rain. We 20 all know about that. But I think it's kind of putting 21 the cart before the horse if you have the backup plan 22 become the first plan. That's okay, you know, if it's 23 like the day before or something, but a backup plan has 24 to be planned if you want it to be successful. It has 25 to be planned thoroughly, and if you have anybody 10 1 responsible for doing anything you got -- if you're in 2 charge you've got to check up on those items right up to 3 the last minute, or it can fall apart as we've seen 4 sometimes. 5 And the other thing I wanted to mention is, 6 you know, this was just in his dream, and I think we 7 should continue with it. The Event Center would be a 8 perfect plan for a backup, but that's all I gotta say. 9 Thank ya. 10 COMMISSIONER LETZ: Thank you. 11 JUDGE POLLARD: Thank you. 12 MR. NOLLER: Good morning, I'm Gary Noller, 13 140 Ray Drive in Center Point, Texas. I came here this 14 morning a little bit confused as to what the plans were 15 because in the minutes of the meeting of the last 16 meeting in March it said it would be here, and then I 17 got notice that it was going to be at the Event Center, 18 and reasons for it was basically it might rain. And it 19 might. And when we had that big rain maybe four years 20 ago I was totally drenched to everything, because I had 21 been setting up for that and then tore down, and of 22 course by the time we were going to have the event it 23 stopped range and people wondered well, why we weren't 24 having it. But you have to make decisions sometimes 25 based on what's going on around. The failure that we 11 1 had that year is we didn't have a backup plan and so it 2 had to be canceled. But I think if you have it out here 3 and you have a backup plan to go somewhere else then it 4 should always be scheduled here first. And I certainly 5 do appreciate the efforts that you are taking to make 6 sure this happens. Thank you. 7 JUDGE POLLARD: All right, I guess we'll 8 just to have talk to some powers at be and see. 9 Frankly, this is the Veterans Organizations that makes 10 these decisions looks to me like. We offer the use of 11 courthouse grounds if they want to use it, but those are 12 things that I think that the Veterans Associations are 13 going to have to make about where to have it. At least 14 it's my thought. What do y'all think. 15 COMMISSIONER LETZ: You're the Liaison with 16 Maggie. 17 COMMISSIONER REEVES: I'm going to visit 18 with -- I know this isn't on the agenda, but I will 19 visit with Maggie and see what we can do to rectify any 20 situation that's going on. 21 COMMISSIONER BELEW: Last year we went to 22 the Cailloux theatre, right? And that was because of 23 the -- 24 JUDGE POLLARD: Weather. 25 COMMISSIONER BELEW: No. The expected 12 1 crowd, I believe. 2 COMMISSIONER LETZ: That's because we had 3 Senator Cruz. Senator Cruz was here. 4 COMMISSIONER BELEW: So we have done it 5 before, last year, for a different reason we had it 6 indoors and someplace besides the courthouse. 7 JUDGE POLLARD: All right. Let's go on to 8 now to the next part of the agenda, which is comments 9 from Commissioners and County Judge about events. 10 COMMISSIONER BELEW: Turtle Creek Volunteer 11 Fire Department fish fry this weekend, 11 o'clock. Be 12 there and drop a check in the box. 13 JUDGE POLLARD: A substantial check. 14 COMMISSIONER BELEW: If you can, yes. 15 JUDGE POLLARD: And who's going to be 16 cooking, do you know? 17 COMMISSIONER BELEW: I know Richard Taylor 18 will be doing some of it. 19 JUDGE POLLARD: Then it'll be good. 20 COMMISSIONER BELEW: It'll be good. 21 JUDGE POLLARD: It'll be really good. 22 Okay, I don't have anything. Do you have 23 anything? 24 COMMISSIONER LETZ: I don't have anything. 25 JUDGE POLLARD: Do you have anything? 13 1 COMMISSIONER REEVES: No, Sir. We got a 2 long agenda. 3 JUDGE POLLARD: All right, let's go to item 4 1.1 on the agenda. Consider, discuss and take 5 appropriate action regarding Kerrville-Kerr County Joint 6 Airport Board fiscal year 2018-2019 Budget. Mr. 7 McKenzie. How are you today, Sir? 8 MR. McKENZIE: I'm good, Judge. How are 9 you? 10 JUDGE POLLARD: Alright. 11 MR. McKENZIE: Good. Commissioners, good 12 morning. I'll be brief. We've been working -- we being 13 the Board and myself on this budget for the next fiscal 14 year since January. We've had a budget workshop, the 15 Board has approved the budget for next year, and for the 16 second consecutive year we're asking for no funds from 17 our owners. 18 So with that I would respectfully request 19 that you approve the FY 18-19 budget for the 20 Kerrville-Kerr County Airport. 21 COMMISSIONER BELEW: I'll make a motion -- 22 JUDGE POLLARD: Let's give a hand to the 23 Airport Board. 24 (Applause.) 25 MR. McKENZIE: Thank you. 14 1 JUDGE POLLARD: It's fantastic what you guys 2 have done. We thank you very much. 3 What's your motion? 4 COMMISSIONER BELEW: The motion is that we 5 take appropriate action regarding Kerrville-Kerr County 6 Joint Airport Board financial year 2018-2019 budget, 7 accept it as presented. 8 COMMISSIONER LETZ: Second. 9 JUDGE POLLARD: Been moved by Commissioner 10 Precinct 1, seconded by Commissioner Precinct 3 to take 11 appropriate action, I guess, that's to approve the Kerr 12 County -- Kerrville-Kerr County Joint Airport Board 13 fiscal year 2018 and 2019 budget. And is there any 14 further comment or discussion? 15 COMMISSIONER REEVES: Commissioner, did your 16 motion include that Mr. McKenzie needs to stay around 17 for another 8 to 10 years? 18 COMMISSIONER BELEW: Well, I was thinking 19 that. 20 MR. McKENZIE: Thank you, Commissioner. 21 COMMISSIONER LETZ: Bruce, can you go over 22 briefly what the capital items are in the budget for 23 next year? 24 MR. McKENZIE: We're going to begin our 25 T-hangar -- the next set of T-hangars, Commissioner. 15 1 We've already started the process, we've already had the 2 project implementation meetings with TxDOT, their 3 engineers and their planners. That happened three weeks 4 ago. We plan on beginning that process in October, as 5 soon as our new fiscal year begins. We'll have the 6 funding in place. The non-primary entitlement funds 7 will be in place in Austin for that, so that's our next 8 big project is to build another set of either 10 or 12 9 T-hangars. 10 COMMISSIONER LETZ: Will it completed in the 11 next budget year? 12 MR. McKENZIE: No. Probably 2020. Yes, 13 Sir, it's a government process so it takes awhile, and 14 90 percent of their money and 10 percent of our's so 15 we're going to do it their way. 16 COMMISSIONER LETZ: Where will the location 17 be? 18 MR. McKENZIE: It'll be just to the north 19 where our current T-hangars are now. 20 COMMISSIONER LETZ: All right, thank you. 21 MR. McKENZIE: You bet. 22 JUDGE POLLARD: All right, is there any 23 further comment or discussion or questions? If not, 24 those in favor of the motion signify by raising your 25 right hand. It's three zero, unanimous. One 16 1 abstention, myself. Thank you, Mr. McKenzie -- 2 MR. McKENZIE: Yes, Sir. 3 JUDGE POLLARD: -- for everything. 4 MR. McKENZIE: You're welcome. And I 5 appreciate it, Judge. Thank you. 6 JUDGE POLLARD: Item 1.2 consider, discuss 7 and take appropriate action on nomination of new Airport 8 Board Member Keith Miller. His term to begin on June 1, 9 2018. Mr. Miller will take the place of Scott Bolton 10 who was previously approved on January 22, 2018 by Court 11 Order #36543. Mr. McKenzie. 12 MR. McKENZIE: Yes, Sir. As you just 13 alluded to, Judge, you approved him about two months 14 ago, I think. Since that time he has withdrawn his name 15 because there was a conflict of interest with this 16 corporation that he works for and sitting on the Airport 17 Board, so he withdrew his name. 18 Mr. Miller had also applied, and it was a 19 (snapping fingers) according to the Texas term it was a 20 horse race. We had 1 and 1A. Well, Mr. Miller has 21 graciously agreed to serve on the Board and we're 22 certainly grateful for that. He'll be a wonderful 23 member of the board. 24 And if you like I'd like him to just come 25 here and visit with you and tell you who he is and why 17 1 he's here. Is that all right, Judge? 2 JUDGE POLLARD: That's all right. 3 MR. McKENZIE: All right, this is Keith 4 Miller. 5 MR. MILLER: Good morning. 6 JUDGE POLLARD: How are today, Sir? 7 MR. MILLER: Great. How you doing? 8 JUDGE POLLARD: All right. Why don't you 9 give us a thumbnail sketch about your background just a 10 little bit. 11 I'll take about a minute and a half of your 12 four minutes. I've been in Kerrville a little over 13 three years. I'm a retired executive with Sysco 14 Corporation out of Houston, so I've worked with those 15 guys from all the way from Nashville and Dallas and New 16 Mexico, and ran our operation in Houston for several 17 years, and my wife and I moved down here about three and 18 a half years ago. 19 And I think it's wonderful Mr. McKenzie is 20 still planning those additional T-Hangars because I was 21 one of those people that called Bruce about three and a 22 half years ago before I moved down here, and I put 23 important things first. It wasn't who's going to build 24 your house; it's where you're going to have your 25 airplane. And I was told you're number 22 on the wait 18 1 list, and I said I'll never get a hangar. And he said 2 maybe you will, and we did. But the airport really 3 needs those new 12 hangars. I hope if I'm standing here 4 four years from now and asking for 12 more hangars, and 5 I think this airport and this community can grow with 6 that. I'll be honored to serve. It's a great 7 community, we love living here, and got a great airport. 8 JUDGE POLLARD: Thank you, Sir. 9 COMMISSIONER LETZ: Thank you. 10 MR. MILLER: Thank you. 11 JUDGE POLLARD: All right. 12 COMMISSIONER LETZ: I make a motion that we 13 approve the nomination of Keith Miller to the 14 Kerrville-Kerr County Airport Board. 15 COMMISSIONER REEVES: Second. 16 JUDGE POLLARD: Been moved by Commissioner 17 Precinct 3, seconded by Commissioner Precinct 4 to 18 approve the appointment of Keith Miller to the Airport 19 Board, Kerrville-Kerr County Airport Board. Is there 20 any further discussion or comment? If not, those in 21 favor signify by raising their right hands. It's three 22 zero, unanimous. One abstention, myself. 23 MRS. GRINSTEAD: Judge Pollard, sorry, just 24 for the record could you do another motion to rescind 25 that previous court order where we appointed Mr. Bolton? 19 1 It's the second part of that agenda item. 2 JUDGE POLLARD: Motion to rescind that Court 3 Order Number 36543? 4 MRS. GRINSTEAD: Yes. 5 JUDGE POLLARD: Okay, is there a motion? 6 COMMISSIONER BELEW: I'll make a motion. 7 JUDGE POLLARD: Do you second? 8 COMMISSIONER BELEW: Do we have to rescind 9 it? 10 COMMISSIONER LETZ: I don't think so. I 11 mean I wouldn't think that rescind is the proper term. 12 I mean he resigned. Did he serve at any meetings? 13 MR. McKENZIE: He did not. 14 COMMISSIONER LETZ: Oh, he never did. 15 MR. McKENZIE: No, Sir. He was going to 16 become effective June 1. 17 COMMISSIONER BELEW: So are we vacating 18 something or what? 19 MRS. STEBBINS: It soundS like you need to 20 rescind it because his serving on the Board was a 21 conflict, so it would be cleaner if you would go ahead 22 and rescind that order. 23 COMMISSIONER LETZ: Second. 24 JUDGE POLLARD: All right. It's been moved 25 by Commissioner Precinct 1, seconded by Commissioner 20 1 Precinct 4 to rescind Court Order #36543. Is there any 2 further comment or discussion? If not, those in favor 3 signify by raising your right hands. It's three zero, 4 unanimous. One abstention, myself. 5 All right. We got everything in order it 6 appears, Mr. McKenzie. 7 MR. McKENZIE: Yes, Sir. Thank you. 8 JUDGE POLLARD: And Mr. Miller. 9 All right, let's go on to item 1.3 consider, 10 discuss and take appropriate action regarding driveway 11 installation for 131 Heidi Lane S. Tim Davis. How are 12 you today, Sir? 13 MR. DAVIS: Oh, pretty good. Basically what 14 I've got is I purchased a tract of land, it's 14 acres, 15 or 13.79, and I don't have any access, like needed 16 access to the property. What I've got -- I don't know 17 if y'all have a copy of the plat, or I think I spoke 18 with you on the phone about it. I have an easement that 19 is granted back when the land was subdivided in 1978. 20 But there's a portion from the paved blacktop to my 21 property approximately 150 feet that what I would like 22 to do is build a nice driveway on it out of crushed 23 limestone, but because it is designated back then as 24 public access, you know, the legal thing that I'm 25 supposed to to is build a county road for 150 feet. 21 1 Expensive. You know, my property is the only one that 2 accesses, I would just like to be able to get in and out 3 of there. 4 MR. HASTINGS: I asked him to come and talk 5 to you, to the Court, because like he said -- and let me 6 clarify something that he says. He does have access to 7 a public right-of-way, it just has never been paved. 8 And I think the reason it wasn't paved was the original 9 developer envisioned cutting the back part of this 10 subdivision, the 14 acres that you have -- 11 MR. DAVIS: Right. 12 MR. HASTINGS: -- into additional lots. But 13 because of the topography it hasn't ever happened. So 14 it just makes sense to the Engineering Department to 15 issue a driveway permit on the end of this cul-de-sac 16 through the existing public access right-of-way. He 17 can't stop people from driving on that portion of his 18 driveway if it's there, and then should he ever decide 19 to subdivide his 14 acres, which he probably won't 20 because of the topography, but if he does at that time 21 he could build a public road through what is now, he's 22 asking if he could put a driveway through there. And I 23 recommend that he does it. I don't see any other way 24 that he could really have access to his lot. 25 COMMISSIONER LETZ: Charlie, are we setting 22 1 any precedent that's going to come back and bite us? 2 MR. HASTINGS: I don't think so on this, I 3 really don't. Do y'all have a copy of the drawing? 4 COMMISSIONER LETZ: No. 5 MR. HASTINGS: Look at this, this is pretty 6 interesting. Here's Heidi and the cul-de-sac's here, 7 and then he's got public right-of-way that goes along 8 the back of these lots, and he's got this 14 acres 9 that's in the back. And so for a hundred and 50 feet 10 right now he drives across the dirt, and we can't stop 11 him, we can't stop anybody. And he just wants to pave 12 it so he's not tracking mud in and off our road. 13 MR. DAVIS: Not paved; I just want crushed 14 limestone. 15 MR. HASTINGS: Right. 16 COMMISSIONER REEVES: So it's already 17 existing on the plat, correct, Mr. Hastings? 18 MR. HASTINGS: Yes, Sir. 19 COMMISSIONER REEVES: And the 14 acres did 20 not require any type of plat, it was conveyed by meets 21 and bound description? 22 MR. DAVIS: That subdivision right there is 23 approximately 14 acres. This lot was a 28 acre lot, it 24 was cut in half back in the 70's. 25 MR. HASTINGS: But was that part of the 23 1 subdivision. Is it a lot on that subdivision, or it was 2 left unplatted? 3 COMMISSIONER REEVES: It's unplatted. 4 MR. HASTINGS: It's unplatted. 5 MR. DAVIS: Right, it's unplatted. 6 COMMISSIONER LETZ: And you have an access. 7 I don't -- I mean I think you can -- I guess because 8 it's public is the only question, it's kind of -- its an 9 odd situation because you have access, so it's not a 10 subdivision, so it doesn't come under our subdivision 11 rules. 12 COMMISSIONER BELEW: It sounds like it would 13 amount to him building a public road not to County 14 specs, but he's building a long driveway. 15 JUDGE POLLARD: And the County does not 16 accept maintenance of it. 17 COMMISSIONER BELEW: And the County does not 18 do maintenance, and what's the harm in that? 19 COMMISSIONER LETZ: I guess the only 20 question I have is do we have to take any action? I 21 mean do we have any authority over that public 22 right-of-way? Do we have authority to grant anything? 23 I mean I think he can probably just do it. 24 COMMISSIONER REEVES: I don't believe we 25 have -- Heather left, but I believe this would be like 24 1 any other easement that we have in numerous other 2 subdivisions that we won't don't have maintenance over. 3 COMMISSIONER BELEW: It's like putting any 4 other driveway, it's longer is all. It would be like, 5 you know, connecting to a county road, and you just put 6 in a culvert. 7 COMMISSIONER REEVES: I don't think we have 8 any need to take action on it. 9 MR. DAVIS: Technically, you know, that 150 10 feet doesn't belong to me. My property starts, you 11 know, down here. 12 COMMISSIONER LETZ: It doesn't belong to us 13 either. 14 MR. DAVIS: Right. Well, it's public domain 15 or however you want to look at it. 16 COMMISSIONER LETZ: Yeah, I understand that. 17 But it would -- I don't think it's our road. I don't 18 think we have authority to do it. I don't see how we 19 get authority to give permission to do it. I think you 20 can just do it. And I don't know who would ever -- I 21 don't know how someone tells you you can't. But it 22 really -- 23 MR. DAVIS: Right. I'm just trying to do it 24 the correct way. 25 COMMISSIONER LETZ: I understand. But I'm 25 1 trying to figure out what gives us the authority to give 2 you permission motion on a public right-of-way, and I 3 don't know what that is. 4 COMMISSIONER BELEW: If you have to know who 5 can come and tell you to stop, and we don't know who can 6 tell you that, then there's nobody to tell you not to do 7 it. No governing authority. 8 COMMISSIONER LETZ: It's a public 9 right-of-way? 10 MR. HASTINGS: It's dedicated as public 11 right-of-way on the plat, yes, Sir. 12 MR. DAVIS: It goes through these two 13 adjoining lots here, which one gentleman owns all three 14 and I've spoke with him, the property owner. I mean 15 its, you know, really is, you know, his property, but 16 the easement goes through his property. And I mean 17 he's -- you know I've had no problem with him, and we've 18 talked about it. 19 MR. DON VOELKEL: Everybody's driveway 20 crosses the public, because he goes from the pavement to 21 their property, and they don't have to ask permission to 22 build their driveways, unless they need a culvert. So 23 it's just allowing him to build his driveway just like 24 everybody's has a right to build it in the public 25 right-of-way. 26 1 COMMISSIONER LETZ: But I don't think it 2 takes action. I think can you do it; I just don't think 3 it takes court action. You may want to -- I mean talk 4 to your neighbor. 5 MR. DAVIS: Oh, yeah I've talked to him 6 already. 7 COMMISSIONER LETZ: Then that's the right 8 thing to do. 9 COMMISSIONER BELEW: I would get it on 10 paper. 11 MR. DAVIS: Okay. 12 COMMISSIONER BELEW: We see those that are 13 verbal, and you want it on paper, trust me. 14 MR. DAVIS: Right. Technically I mean it's 15 an easement so he couldn't stop me. 16 COMMISSIONER LETZ: Right. I agree. 17 MR. DAVIS: I wanted to do the neighborly 18 thing and rather not fight somebody over it. But I'm 19 just trying to get -- 20 MR. HASTINGS: He just wanted to make sure 21 that we weren't going to require him to build a full 22 width road for this portion. 23 COMMISSIONER LETZ: No. I would say from 24 the Court action, you know, that we don't have any 25 authority to take any action on it. I think you can do 27 1 it. I think it would be a neighborly thing to get it in 2 writing with the person that owns that property. But I 3 think you have the right to do it, you know. I'm not 4 the County Attorney, but I just don't see how we have 5 authority to give authority. 6 COMMISSIONER BELEW: I agree. 7 MR. DAVIS: All right. Well, do I need a 8 driveway permit? 9 MR. HASTINGS: We'll work it out. 10 MR. DAVIS: All right. Thank you. 11 JUDGE POLLARD: Go to item 1.4 consider, 12 discuss and take appropriate action for the 13 Commissioners' Court final approval regarding the naming 14 of a private easement/driveway Snapdragon Dr. W. 15 situated in Precinct 4. Kelly Hoffer. 16 MS. HOFFER: Good morning. Dan and Laureen 17 Pearson applied through the Kerr 911 office on April 18 30th, 2018 to name an unnamed -- I call it an easement 19 slash driveway, it's kind of a flag lot. They want to 20 name it Snapdragon Dr. W. The property is an 18.48 acre 21 piece of property that accesses Holly Hill Dr., which is 22 in Greenwood Forest. There is only one property owner 23 as far as access off this easement. This easement 24 driveway is not maintained by Kerr County. 25 At this time I ask the Court for their final 28 1 approval regarding the name Snapdragon Drive W. in 2 precinct 4. 3 COMMISSIONER BELEW: And that's all we're 4 doing is name something? 5 MS. HOFFER: Yes, Sir. 6 COMMISSIONER REEVES: Kelly, this was 7 actually laid out for -- I think for future expansion 8 with Greenwood Forest many many years ago. 9 MS. HOFFER: Yes, Sir. 10 COMMISSIONER REEVES: And that was where 11 another street planned to come in. I move for approval 12 of the agenda item. 13 COMMISSIONER BELEW: Second. 14 JUDGE POLLARD: Been moved by Commissioner 15 Precinct 4, seconded by Commissioner Precinct 1 to 16 approve agenda item number 1.4, and that is to approve 17 the name of a private easement/driveway naming it 18 Snapdragon Drive W. Any further comment or discussion? 19 If there's none those in favor of the motion signify by 20 raising their right hand. It's three zero, unanimous. 21 One abstention, myself. 22 MS. HOFFER: Thank you. 23 JUDGE POLLARD: Item 1.5 consider, discuss 24 and take appropriate action for the Court to waive 25 revision of plat oversight and approval of lots 19, 20 29 1 and 21 of Spyglass Hill of record in volume 5, page 196, 2 situated in Precinct 1. Mr. Hastings. 3 MR. HASTINGS: Thank you. These lots are 4 located in the Kerrville extra territorial jurisdiction 5 and would typically been platted through both the City 6 of Kerrville and Kerr County simultaneously; however, in 7 an effort to be more efficient and save owner dollars 8 there is a request to only plat this property through 9 Kerrville, and for the Court to waive their right to 10 oversight and approval of the plat. If this revision 11 were to go through our platting process we would 12 recommend approval as it's been submitted. It's taking 13 an unbuildable lot and combining it with another to 14 make -- and then also modifying a third lot line to make 15 three lots into just two lots, and where both of them 16 are buildable and both of them have desirable 17 street/driveway access. There is some topography on 18 that hillside that is causing all this. 19 County Engineer requests that the Court 20 consider, discuss and take appropriate action to waive 21 revision of plat oversight and approval for lots 19, 20 22 and 21 of Spyglass Hill, Volume 5, page 196. And Don 23 Voelkel is also here to answer any questions that you 24 might have for him. He's the surveyor. 25 JUDGE POLLARD: Any questions or comments? 30 1 COMMISSIONER BELEW: I don't have any. I've 2 looked it, and it all just makes sense that we not do 3 this twice and cost the taxpayer twice as much money to 4 do it. 5 COMMISSIONER LETZ: And we've done this 6 recently. 7 COMMISSIONER BELEW: So I move that we 8 accept the proposal to -- let's see, to waive the 9 revision of plat oversight and approval of lots 19, 20 10 and 21 of Spyglass Hill, V.5, P.196, Precinct 1. 11 COMMISSIONER LETZ: Second. 12 JUDGE POLLARD: Been moved by Commissioner 13 Precinct 1, seconded by Commissioner Precinct 3 to 14 approve item 1.5, which is to waive the revision of plat 15 oversight and approval for lots 19, 20 and 21 of 16 Spyglass Hill of record in volume 5, page 196, situated 17 in Precinct 1. Any further comment or discussion? If 18 not, those in favor signify by raising your right hands. 19 It's three zero, unanimous. One abstention, myself. 20 Item 1.6 consider, discuss and take 21 appropriate action for the Court to set a public hearing 22 for 9 a.m. on June 25, 2018 for the revision of plat for 23 Lot 48 in Kerrville South 2, lot 48 as described in a 24 document of Volume 4, page 64 of the official records of 25 Kerr County, Texas. This is located in Precinct 1. Mr. 31 1 Hastings. 2 MR. HASTINGS: Thank you. This is for 3 revision of plat to set a public hearing at 9 a.m. on 4 June 25th, 2018. The owner/developer Leonard Baggett 5 proposes to take the existing 5.7 acre lot and divide it 6 into two lots, 3.2 acres and 2.5 acres. We have a 7 minimum of a 1 acre minimum. It is already on a public 8 water system, Aqua Texas. They're proposing to go with 9 septic, and it's out of the floodplain, ^ there's ^ is 10 there no proposed roads, and the number of lots that are 11 in Kerrville South Phase 2 right now are 159. Our 12 Subdivision Regulations allow 286, that's the density 13 allowed. So this would be one of those remaining 147 14 possible for Kerrville South Phase 2. 15 County Engineer requests the Court set a 16 public hearing for 9 a.m. on June 25th, 2018 for the 17 revision of plat for Lots 48 in Kerrville South 2, 18 Volume 4, Page 64, Precinct 1. 19 JUDGE POLLARD: Charlie, is there minimum lot 20 size for purposes of septic? 21 MR. HASTINGS: Yes. I think -- is it half 22 an acre, the absolute state minimum? Yes, Sir, half an 23 acre would be the State minimum for septic. 24 MRS. BADDERS: If it's on public water. 25 MR. HASTINGS: If it's on public water this 32 1 will meet. 2 COMMISSIONER BELEW: Do we need a motion for 3 a public hearing? So I'll make the motion that we make 4 the public hearing for 9 a.m. on June 25th, 2018 for the 5 revision of plat for Lot 48 in Kerrville South 2, Lot 6 48, V.4, P.64, Precinct 1. 7 COMMISSIONER REEVES: Second. 8 COMMISSIONER LETZ: Third. 9 JUDGE POLLARD: Been moved by Commissioner 10 Precinct 1, seconded by Commissioner Precinct 4 to 11 approve item 1.6 on the agenda, and that is to set a 12 public hearing for 9 a.m. on June 25, 2018 for the 13 purpose of revising plat for lot 48 in Kerrville South 14 2, which is described in a document in Volume 4, Page 64 15 of the official public records of Kerr County. This lot 16 is situated in Precinct 1. Is there any further comment 17 or discussion? There being none those in favor of the 18 motion signify by raising your right hand. It's three 19 zero, unanimous. One abstention, myself. 20 Item 1.7 consider, discuss and take 21 appropriate action to authorize the County Judge to 22 execute a contract with Uretek USA, Inc. to repair the 23 Center Point River Road that's known as Brinks Crossing, 24 low water crossing culvert, and authorize closure of 25 Center Point River Road for one day during the week of 33 1 May 14th through the 18th of this year 2018 in order to 2 accommodate said repairs, actual date to be determined 3 based on weather. This is all situated in Precinct 2. 4 Mr. Hastings. 5 MR. HASTINGS: Thank you. The low water 6 crossing on Center Point River Road at Guadalupe River, 7 also known as Brinks Crossing, has been slowly eroding 8 through the years and has developed a recently 9 discovered steady stream of flow through the gravel 10 banks around northernmost culvert. The Engineering 11 Department met with Uretek USA, Inc. engineers and 12 salesmen to ascertain the viability of using structural 13 polymer, also known as geofoam, to seal the groundwater 14 and stabilize the culvert and pavement subgrade. Uretek 15 was asked if they could demonstrate their product at a 16 reduced price on this small project since it is also 17 being considered as a viable solution to fix leaking 18 dams in Kerr County, and they will be in the area doing 19 work for others. They're doing work for TxDOT this 20 week. Uretek does soil stabilization and pavement 21 lifting for TxDOT and will be in our area doing work 22 this week, the week of May 14th, and they have agreed to 23 waive their mobilization fees and to reduce the cost of 24 their foam product from $11.50 a pound down to $6.00 a 25 pound, and they estimate that the work at Brinks 34 1 Crossing to cost no less than $5,000.00, no more than 2 $5,400.00. So somewhere in that range will be the final 3 cost. 4 Traffic control would be provided by Kerr 5 County Road & Bridge, and the work is estimated to take 6 four to five hours to inject the foam. Curing time is 7 almost instantaneous and traffic will be allowed on the 8 structure immediately following the injections and 9 demobilization. 10 County Engineer requests that the Court 11 authorize the County Judge to execute the contract with 12 Uretek, USA Inc. in the amount not to exceed $5,400.00 13 to be paid for out of the Road & Bridge line item 14 15-612-554, that's for culverts and bridges, for 15 structural polymer injection to repair the culvert, and 16 authorize the closure of Center Point River Road for one 17 day during the week of May 14th through the 18th, 2018 18 to accommodate said repairs. Actual date to be 19 determined based on weather. This is Precinct 2. We 20 want to do this on Thursday, and that's the date we're 21 really targeting is Thursday this week. 22 JUDGE POLLARD: Unless it rains on Thursday. 23 MR. HASTINGS: Unless it rains try to do it 24 on Friday. 25 JUDGE POLLARD: Road & Bridge agree with 35 1 that? 2 MS. HOFFER: Yes, Sir. 3 JUDGE POLLARD: Any further comment or 4 questions? 5 COMMISSIONER LETZ: I make a motion -- has 6 the County Attorney looked at the contract? 7 MR. HASTINGS: The County Attorney prepared 8 the contract, yes, Sir. 9 COMMISSIONER LETZ: I make a motion that we 10 approve the expenditure of up to $5,400.00 in the 11 project and allow the County Judge to sign the same. 12 COMMISSIONER REEVES: Second. 13 JUDGE POLLARD: Been moved by Commissioner 14 Precinct 3., seconded by Commissioner Precinct 4, which 15 is in regard for item 1.7 on the agenda, and that is to 16 authorize the County Judge to execute a contract with 17 Uretek USA, Inc. to repair the Center Point River Road 18 known as Brinks Crossing, that low water 19 crossing/culvert, and authorize closure of Center Point 20 River Road to one day during the week of May 14th 21 through the 18th of 2018 to accommodate said repairs. 22 The actual date to be determined based on weather, 23 preferably on Thursday if it doesn't rain. This is 24 situated in Precinct 2. Is there any further comment or 25 question? If there's none those in favor of the motion 36 1 signify by raising their right hand. Three zero, 2 unanimous. One abstention, myself. 3 Let's go the item 1.8 consider, discuss and 4 take appropriate action on a preliminary plat for 5 Crooked Creek Estates in Precinct 4. Mr. Hastings. 6 MR. HASTINGS: Thank you. J & DMC 7 Management LLC is the owner/developer of 159.97 acres, 8 about 160 acres, off of FM 479. He's proposing to 9 subdivide this property into 30 lots, the smallest lot 10 size would be greater than five acres, so everything's 11 five -- bigger than five acres, every single lot. 12 Proposed private wells, septic systems, and it's out of 13 the floodplain. There is a proposed public road that 14 would be publicly maintained, and it's approximately 15 3500 feet long with a cul-de-sac at the end. No lots 16 would of less than 150 foot of frontage, so everything's 17 textbook on this. So again access to the subdivision 18 would be construction of a public road off of FM 479 and 19 the concept plan was viewed and approved by Commissioner 20 Reeves on April 30th, 2018. 21 County Engineer requests the Court consider, 22 discuss and take appropriate action on this preliminary 23 plat for Crooked Creek Estates, Precinct 4, and our 24 recommendation is to approve it. 25 COMMISSIONER REEVES: And for the record, 37 1 Mr. Hastings, TxDot has approved the location of the new 2 road -- 3 MR. HASTINGS: Yes, Sir. 4 COMMISSIONER REEVES: -- being directly 5 across from an existing county road being Deer Run? 6 MR. HASTINGS: Correct. That is correct. 7 COMMISSIONER REEVES: And although it's my 8 understanding that 911 did not want us to, in theory, 9 extend the name of Deer Run across 479, is that correct? 10 MR. HASTINGS: That's correct. 11 COMMISSIONER REEVES: And they have approved 12 the road naming and TxDOT has approved the access point 13 off of the State road? 14 MR. HASTINGS: Yes, Sir. That is correct. 15 Thank you. 16 COMMISSIONER REEVES: Mr. Voelkel, do you 17 have anything you need to say? 18 MR. DON VOELKEL: That's pretty much it. 19 And we ran all that by Kerr 911 when we started and we 20 were going to call it Deer Run, and they requested us to 21 come up with another name, so that's why it's Crooked 22 Creek. 23 COMMISSIONER REEVES: Move for approval of 24 the preliminary plat of Crooked Creek Estates. 25 COMMISSIONER BELEW: Second. 38 1 COMMISSIONER LETZ: Second. 2 JUDGE POLLARD: Been moved by Commissioner 3 Precinct 4, seconded by Commissioner Precinct 1 to 4 approve item 1.8 on the agenda and that is to approve 5 the preliminary plat for Crooked Creek Estates situated 6 in Precinct 4. Is there any further comment or 7 discussion? There being none, those in favor of the 8 motion signify by raising their right hand. It's three 9 zero, unanimous. One abstention, myself. 10 JUDGE POLLARD: Item 1.15 was a timed item at 11 9:30, we'll skip to it right now. Consider, discuss and 12 take appropriate action to approve the contract for the 13 Law Library Patron Access Account and authorize the 14 County Judge to sign same. Good morning, Robbin. 15 MS. BURLEW: Good morning. This is just the 16 access for the public to get onto the computers and 17 stuff, so that's the contract with the LexisNexis, and 18 the Judge -- I mean the County Attorney, she's already 19 looked at the contract. 20 COMMISSIONER LETZ: And these are budgeted? 21 MS. BURLEW: Yes, Sir. 22 COMMISSIONER LETZ: I make a motion to 23 approve the contract for the Law Library Patron Access 24 Account, and authorize the County Judge to sign same. 25 MS. BURLEW: Thank you. 39 1 JUDGE POLLARD: Is there a second? 2 COMMISSIONER LETZ: The contract with Nexis? 3 MS. BURLEW: Yes, Sir. 4 COMMISSIONER BELEW: LexisNexis. Well, I'd 5 like to ask a question first about IT, is there any kind 6 of input you'd like to -- you have anything to say about 7 it one way or the other? It's public access and -- 8 MR. TROLINGER: This was very expensive, but 9 it replaces thousands and thousands of books, and it's 10 used by lots of people. I think it's a great program. 11 COMMISSIONER BELEW: So I'll make the 12 second. 13 JUDGE POLLARD: Been moved by Commissioner 14 Letz, Commissioner Precinct 3, second by Commissioner 15 Precinct 1 to approve item 1.15 on the agenda, and that 16 is to approve the execution of contract for the Law 17 Library Patron Access Account as recommended by Robbin 18 Burlew who manages the County Law Library. Is there any 19 further comment or discussion? There being none, those 20 in favor signify by raising their right hand. It's 21 three zero, unanimous. 22 Now we go back to the regular agenda. Item 23 1.9 consider, discuss and take appropriate action on 24 regarding procurement of an engineer for implementation 25 of the Kerr County Flood Warning System grant contingent 40 1 upon award. Commissioner Moser's not here, so Mr. 2 Hastings. 3 MR. HASTINGS: Thank you. Commissioner 4 Moser asked that I present this. This is going back to 5 the flood warning system that was previously submitted 6 under disaster recovery number 42-72. That has been 7 closed, we didn't get funding from that. We're 8 respectfully seeking reconsideration under the disaster 9 relief 4332, which is Hurricane Harvey when that 10 presidential declaration was made and these funds became 11 available for projects like this. And what we're trying 12 to do is what we need for the Court to do is authorize 13 procurement of an engineer. And then GrantWorks has 14 already been authorized by the Court to do the 15 administrative portion, and they would go through all 16 the rules that are involved in procuring an engineer. 17 COMMISSIONER BELEW: This is contingent on 18 the award getting the engineer, or you're saying the 19 engineer comes before? 20 MR. HASTINGS: No. It comes before. And if 21 we do get -- the project is awarded to us there is a -- 22 I don't remember if it's 80/20 funding, but we would 23 have to come up with some funds to fund the project, and 24 we have the ability to decline it if it gets awarded. 25 So at this point this is just getting an engineer lined 41 1 up if the project does get awarded, and then funds start 2 flowing, then the engineer can go to work. 3 JUDGE POLLARD: Does the engineer do anything 4 about helping with the application to get it or anything 5 like that? 6 MR. HASTINGS: No. GrantWorks is doing all 7 of the application. 8 JUDGE POLLARD: So we don't incur any expense 9 from the engineer unless the contract is approved and 10 implemented. 11 MR. HASTINGS: That's right. 12 COMMISSIONER BELEW: So we just have 13 somebody we call if we get approved. 14 MR. HASTINGS: Correct. 15 COMMISSIONER BELEW: And no cash outlay. 16 MR. HASTINGS: There won't be any funding -- 17 JUDGE POLLARD: There won't be any. Is 18 there a motion? Any further comment or a motion or 19 whatever? 20 COMMISSIONER REEVES: Charlie, it says 21 down -- for what limited backup we have, is this one 22 page, it says to remind you the resubmission falls 23 within a different timeline and the pre-award costs are 24 no longer eligible for reimbursement. What does that 25 mean? 42 1 MR. HASTINGS: I believe that we've already 2 paid the engineer to put together -- we had an engineer 3 previously, I think it was Hewitt Engineering, put 4 together kind of like a pilot program, a preliminary 5 engineering study, it's really a feasibility study, and 6 that's already been paid for, and because that's already 7 been paid for and behind us, and it's water under the 8 bridge, and it happened to before this Hurricane Harvey 9 disaster declaration, we cannot be reimbursed for any of 10 those funds. 11 COMMISSIONER REEVES: The Auditor have 12 anything to add? 13 MRS. DOSS: Yes. In the previous 14 application they would have allowed us to be reimbursed 15 for the engineering study cost which was 49,800, but 16 since this is now into a new year, as Charlie said, they 17 won't allow us to be reimbursed anymore for the 18 engineering study. And the County match, I believe it 19 would be a 50/50 with UGRA, and the estimate for the 20 County would be $115,677.00. 21 COMMISSIONER REEVES: If we get the grant? 22 MRS. DOSS: If we get the grant. 23 COMMISSIONER REEVES: Not for the engineer. 24 MRS. DOSS: Right. If we get the grant 25 that's the total match. 43 1 COMMISSIONER REEVES: Ray, what is UGRA's 2 position on this? 3 JUDGE POLLARD: On the spot, let's see, 4 extemporaneously. 5 MR. BUCK: We stand behind the agreement 6 with the MOU that we have with you on funding for 50 7 percent on flood warning. I'm not real clear on what 8 we're presenting today, I just want to make sure that -- 9 I can't go beyond what the Board has already authorized. 10 If this engineer costs more money and we do 50 percent 11 of that, I need to take that to the Board for Board 12 action, but the bulk of the money is that we applied 13 that five hundred something thousand dollars grant with 14 seven hundred and some odd grant money, with our match 15 was a hundred and something for each of us. We stand 16 behind that still. 17 COMMISSIONER LETZ: But there's no cost for 18 the engineering if we don't get the grant, correct? 19 MR. HASTINGS: Correct. 20 COMMISSIONER BELEW: He's not retained 21 anybody. 22 MR. BUCK: But if there is a cost, is that 23 going to be in addition to what we've already 24 appropriated? 25 COMMISSIONER LETZ: It would be included. 44 1 MR. HASTINGS: That's included as part of 2 the 925. 3 COMMISSIONER BELEW: Will there be any 4 continuing studies? County Auditor indicated we paid 5 for a study. 6 MRS. DOSS: Yes, we paid for an engineering 7 study in the prior year. 8 COMMISSIONER BELEW: Is there going to be 9 anything else required if this drags out for another 18 10 months or something? 11 MR. HASTINGS: I don't believe so. It's my 12 understanding is that if we do get the funding then the 13 funds that go towards this engineer so that he can 14 prepare plans and specifications to go out and get it 15 bid. 16 COMMISSIONER BELEW: Based on the current 17 study? 18 MR. HASTINGS: Based on all of these 19 estimates. 20 MR. BUCK: This is an implementation plan. 21 22 MR. HASTINGS: This is moving forward. 23 COMMISSIONER LETZ: The question I have is I 24 was not in agreement with I guess the plan last time, a 25 lot of it. See, there was nothing in my precinct, none. 45 1 And I was not real happy with that. So I just want to 2 make sure when we go back into reviewing this with an 3 engineer that we start -- go back to square one as to 4 what we're actually asking them to look at at. Because 5 the flood system I saw before I was not in favor of. 6 COMMISSIONER BELEW: You want an additional 7 study, you wouldn't want to -- 8 COMMISSIONER LETZ: I don't want to start 9 over. If we're -- I don't mind hiring the engineer. 10 I'm in favor of hiring the engineer, but I'm not in 11 favor of rubber stamp basically the same plan that we 12 had last time. 13 COMMISSIONER REEVES: Well, I tend to agree. 14 Just some of the methods that they were planning up 15 where the river starts we're heavily relying on cell 16 phone technology and a few other things. And you don't 17 get very good service up some of those areas. And I 18 question whether it would work. 19 As far as this if we need to go ahead and 20 implement it just at no cost to the County, I'm all for 21 that, but I think we need to make sure at future dates 22 that we look at the rest of it. 23 COMMISSIONER LETZ: That's where I am. We 24 need to look at the actual plan up closer. 25 JUDGE POLLARD: So do we want to hire the 46 1 engineer? 2 COMMISSIONER LETZ: I make a motion to 3 proceed with procurement of an engineer for 4 implementation of the Kerr County Flood Warning System 5 with payments to the engineering firm to come out of the 6 grant, or be contingent on the grant. 7 COMMISSIONER REEVES: I'll second. 8 JUDGE POLLARD: Been moved by Commissioner 9 Precinct 3, seconded by Commissioner Precinct 4 pursuant 10 to item 1.9 of the agenda, which is specifically to 11 procure, I guess, more properly designate an engineer 12 for implementation of the Kerr County Flood Warning 13 System grant contingent opinion award. Is there any 14 further comment or discussion? 15 COMMISSIONER LETZ: I think it's probably 16 procure. 17 COMMISSIONER BELEW: Procure. So what is 18 the process of that is my question. 19 JUDGE POLLARD: Procure sounds like you're 20 committing the money. 21 MR. HASTINGS: GrantWorks will advertise in 22 the paper -- 23 COMMISSIONER BELEW: GrantWorks will handle 24 it. 25 MR. HASTINGS: -- looking for an engineer, 47 1 and then they -- when they find one they'd bring it back 2 to the Court to have you go forward with the procurement 3 of that engineer and listing that engineer. This is the 4 engineer that we will use if we get the funding. 5 JUDGE POLLARD: All right, any further 6 except or discussion? If not, those in favor of the 7 motion signify by raising their right hand. It's three 8 zero, unanimous. One abstention, myself. 9 Item 1.10 consider, discuss and take 10 appropriate action on Proclamation declaring May 2018 as 11 Community Action Month. Is there someone here to speak? 12 Kimberly Jonas or Vicky LeMeillear, or both, or -- yes. 13 JUDGE POLLARD: Okay. Please identify 14 yourselves. 15 MS. LAGRONE: I'm Gina Lagrone. 16 Ms. LeMEILLEAR: Yes. I'm Regina 17 LeMeillear, I'm the coordinator here in Kerrville, and 18 she's on our Board. So what we do is we assist low 19 income individuals with housing, utility bills in the 20 community. And the reason why we are here is because we 21 would like to get our Proclamation signed. This month 22 is the Community Action Month. So we are doing surveys 23 to the community to find out what the needs are in the 24 community, so that's what we are here for. And can I 25 hand this to you? 48 1 JUDGE POLLARD: We got a copy of it, thank 2 you, it's in the agenda package. Did you want to add 3 something to it, Ma'am, or not? You just here for moral 4 support, I understand. 5 MS. LAPMAN: No. I'm just here for support, 6 yes. 7 COMMISSIONER REEVES: Is that the copy you 8 need signed? 9 MS. LeMEILLEAR: Well, you know, either one 10 is fine. 11 COMMISSIONER REEVES: That one looks bigger 12 and more professional. Give it to the Judge, he'll sign 13 it. 14 JUDGE POLLARD: Okay. Is there a motion? 15 I'm not going to sign it until there's a motion. 16 COMMISSIONER BELEW: I make motion that we 17 take the appropriate action on proclaiming and declaring 18 May 2018 as Community Action Month. Proclamation signed 19 by the Judge to attest to the same. 20 JUDGE POLLARD: As on the form included in 21 the agenda package. Is there a second? 22 COMMISSIONER REEVES: I'm still reading the 23 Proclamation. 24 COMMISSIONER LETZ: Can you talk a little 25 bit more about your group. 49 1 MS. LeMEILLEAR: We're a non-profit 2 organization. We're funded by the Federal funds. We 3 provide, like I said, assistance with housing and 4 utilities. Our main office in Sequin. The agency, I 5 think we just have a 50 anniversary. Our location here 6 in Kerrville is on 1216 Sidney Baker South, that's where 7 Ranch Radio used to be. We recently moved. What else? 8 Do you have anything to add? Yes, we do provide 9 organization programs, but not for this County. So for 10 this County we only have the housing and rent, and the 11 utility assistance. We have also other programs for 12 some counties that like utility, the utilities funded 13 for, so we submit to those people. That's what I can 14 think of. 15 COMMISSIONER LETZ: I'll second. 16 JUDGE POLLARD: All right. Wow. All right, 17 this is item 1.10 of the agenda package, it's been moved 18 by Commissioner Precinct 1, being seconded by 19 Commissioner Precinct 3 to approve the Proclamation 20 declaring May 2018 as Community Action Month and 21 authorize the County Judge to sign same. Any further 22 comments or discussion? 23 COMMISSIONER LETZ: I'll make a comment. 24 The reason I'm having hesitation a little bit is the 25 third Whereas, you know. A lot of what President 50 1 Johnson did was his war on poverty. A lot of 2 Proclamations, I think, have done more to hurt than 3 help. And the concept of what y'all are doing, I 4 certainly support. But I think tieing it back to that 5 legislation during that period is not a positive in my 6 mind. That's the reason for my hesitation. 7 JUDGE POLLARD: Lyndon Johnson period. 8 COMMISSIONER LETZ: Just the legislation. I 9 mean he signed it while he was in Congress. 10 COMMISSIONER BELEW: The war on poverty. 11 COMMISSIONER LETZ: It hasn't worked real 12 well. 13 COMMISSIONER BELEW: You know when we 14 declared the war on poverty Hondo Crouch called the 15 President and surrendered. He did. 16 JUDGE POLLARD: That was his comment? Okay. 17 All right, are there any further comments or 18 discussions? 19 COMMISSIONER REEVES: How can you beat that 20 one? 21 JUDGE POLLARD: All right. Those in favor 22 of the motion signify by raising their right hands. 23 It's three zero, unanimous. Thanks a lot. 24 COMMISSIONER REEVES: We appreciate it, 25 Ladies. 51 1 JUDGE POLLARD: And I will sign it. 2 The next item on the agenda is 1.11 3 consider, discuss and take appropriate action regarding 4 Interlocal Agreement with the Upper Guadalupe River 5 Authority for Guadalupe River crossing patrols. 6 Commissioner Reeves. 7 COMMISSIONER REEVES: Yes, Sir. This is a 8 renewal of the Interlocal Agreement that we have with 9 UGRA last year where we provide our Deputy Constables 10 from Environmental Health, we provide the vehicles, the 11 gas, and UGRA pays them for patrols on the weekends and 12 holidays at specific crossings that were deemed were the 13 ones that were most apt to have litter. That's the Hunt 14 Crossing, Ingram Damn, and Brinks Crossing. This is the 15 same contract that was utilized last year. I believe 16 the only difference, Mr. Buck, is you've increased the 17 number of hours that you are going to ask them to be 18 patrolling this year? 19 MR. BUCK: I think there's 11 more hours, a 20 little bit more money. 21 COMMISSIONER REEVES: A few more days of it. 22 MR. BUCK: Yes, Sir. 23 COMMISSIONER REEVES: So the contract has 24 been reviewed by the County Attorney's Office. I think 25 this is a very good manner to work together with another 52 1 governmental agency, and reducing the pollution on our 2 waterways and the river, and I move for approval and 3 authorize the County Judge to sign. 4 JUDGE POLLARD: For the benefit of the 5 public safety? 6 COMMISSIONER REEVES: That's correct. 7 COMMISSIONER LETZ: Second. 8 JUDGE POLLARD: It's been moved by 9 Commissioner 4, seconded by Commissioner Precinct 3 to 10 approve the Interlocal Agreement with Upper Guadalupe 11 River Authority for the Guadalupe River crossing 12 patrols. And I guess it's in presumed that and 13 authorize the County Judge to sign same? 14 COMMISSIONER REEVES: That is correct. 15 JUDGE POLLARD: Okay, is there any further 16 comment or discussion? If not, those in favor of the 17 motion signify by raising their right hand. It's three 18 zero, unanimous. One abstention, myself. 19 COMMISSIONER REEVES: Judge, we're coming up 20 on ten o'clock, which we have some bids to open. Could 21 we take a ten minute recess, and then we could open the 22 bids? 23 JUDGE POLLARD: Okay, let's do it. 24 (Recess.) 25 JUDGE POLLARD: We're back in open session. 53 1 Item 1.24 is a timed item. It was set at ten. It's to 2 consider, discuss and take appropriate action to open 3 sealed RFP's that are in response to the Kerr County 4 Detention Center Comprehensive Inmate Medical, Mental 5 and Ancillary Healthcare Programs and Services and refer 6 the proposals to the Evaluation Committee for 7 evaluation. Sheriff Hierholzer, who runs a pretty good 8 dolly when he delivered all these bids. 9 SHERIFF HIERHOLZER: I think you have four 10 of them from four companies. And what the procedure is 11 at this point, they've already gone through the tour 12 process of getting to look at the facility and do all 13 that, and it's a pretty lengthy bid process. But next 14 step now is an Evaluation Committee to perform -- we may 15 have worded this different, but I'm assuming the 16 Evaluation Committee should be the County Auditor, the 17 County Attorney, myself to evaluate these. And then 18 after -- well, I'll just read you what it states in the 19 proposal. 20 This process will take place as indicated in 21 sequence of events depending on the number of proposals 22 received. During this time the Evaluation Committee may 23 initiate discussions with offers who submit responses or 24 potentially read response proposals for the purpose of 25 clarifying aspects of the proposal; however, proposals 54 1 may be accepted and evaluated without such discussion. 2 Kerr County reserves the right to reject any or all 3 proposals if deemed to be in the best interest of the 4 taxpayers of Kerr County. 5 The Evaluation Committee will select the 6 most qualified provider, and the Kerr County Sheriff's 7 office will notify the finalist offer as stated in the 8 sequence of events or as soon as possible thereafter. 9 Kerr County may elect to invite the selected provider in 10 for an explanation of coverage, programs, services and 11 discussions. 12 The contract with Kerr County will be 13 finalized with the most advantageous offers as per the 14 sequence of events, or as soon as thereafter as 15 possible. This date is subject to the change at the 16 discretion of Kerr County. 17 Now, what the sequence of events actually 18 states in the proposal is that they had the -- we went 19 out for the proposal in January the 23rd, it was 20 published twice in the paper. Pre tour was March 5th, 21 deadline to submit questions to be answered was March 22 the 19th. Response to those written questions was by 23 April the second, which was done. And the submission 24 was by May the 11th, to be opened May the 14th at 10 25 a.m., which is where we are today, contract award was 55 1 tentatively set for May the 29th, 2018 with the 2 transition and services to begin October the 1st, 2018, 3 which will go right along with the county's budgeting 4 process. 5 JUDGE POLLARD: All right. Lets's review 6 what bids have been received. 7 COMMISSIONER LETZ: Sheriff, I was just 8 looking at the name of the company, and I see that 9 there's some cost numbers in here. Is there a specific 10 number that you would base -- you wrote the RFP, I 11 guess? 12 SHERIFF HIERHOLZE: No, there isn't, because 13 it is health care and it's for inmates, you know, 14 there's going to be -- 15 COMMISSIONER LETZ: So just mention the 16 names of the companies? 17 SHERIFF HIERHOLZER: I would think at this 18 point, until the Evaluation Committee can evaluate them 19 all. It'S up to the County Attorney. I don't know how 20 we would list all the different costs. Is there just 21 one cost or several? 22 COMMISSIONER LETZ: No. I mean I'm looking 23 at the first one, the total for year one. And the other 24 one had some other numbers. I mean it doesn't seem -- 25 is didn't seem to do it the same way. 56 1 SHERIFF HIERHOLZER: See that's why the 2 Evaluation Committee needs to be able to look at these. 3 MRS. STEBBINS: I think you can go ahead and 4 do it by name. 5 COMMISSIONER LETZ: Just by name. The first 6 proposal came from Intervention Health Solutions. 7 SHERIFF HIERHOLZER: Should be another name. 8 COMMISSIONER LETZ: UTMB Health. 9 SHERIFF HIERHOLZER: There, that's it. 10 COMMISSIONER LETZ: From an affiliate of 11 University of Texas Medical Branch, Stafford, Texas. 12 Next one is from Southern Health Partners, 13 they're out of Chattanooga, Tennessee, it looks like. 14 There's one from Correct Care Solutions, and 15 they appear to be out of Nashville, Tennessee. 16 The last one received is from CoreHealth 17 from Dallas, Texas. And all of them are rather lengthy 18 proposals. It looks likes there's 5 of each -- 5 or 6 19 of each one of them. 20 SHERIFF HIERHOLZER: Yeah. I think they had 21 to submit 5 copies. 22 COMMISSIONER LETZ: I make a motion that we 23 accept all proposals that we read into the record, and 24 refer them to the committee for evaluation. The 25 committee is the Sheriff, Auditor, County Attorney. 57 1 SHERIFF HIERHOLZER: And if my Liaison wants 2 to be on it that's fine too. 3 COMMISSIONER LETZ: I would probably say, 4 yes. That's you, isn't it? 5 COMMISSIONER REEVES: Me. Harley and I. 6 COMMISSIONER BELEW: Either of us. 7 COMMISSIONER LETZ: Well, one of all. Y'all 8 work it out. Or both. Liaison from Commissioners' 9 Court. That's my motion. 10 JUDGE POLLARD: All right, is there a second 11 to the motion? 12 COMMISSIONER REEVES: Second. 13 JUDGE POLLARD: All right, it's been moved by 14 Commissioner Precinct 3, seconded by Commissioner 15 Precinct 4 in regard to item 1.24 of the agenda package, 16 and that is to accept all of the bids, there being four 17 of them, their names and place they were located read 18 into the record by Commissioner Letz, and this is in 19 response to the Kerr County Detention Center 20 Comprehensive Inmate, Medical, Mental and Ancillary 21 Healthcare Programs and Services, and that the proposals 22 that they been sent to the committee of the Sheriff, 23 County Attorney, and the Auditor and one of the -- one 24 or both of the two Commissioners that are Liaisons to 25 the Sheriff's Department, to be determined by the two 58 1 Commissioners. Any further comment or discussion? 2 SHERIFF HIERHOLZER: One thing I should 3 mention in the RFP, just so that it's all straight out 4 there, there is an evaluation process with point system, 5 okay? Each one is given, and all of the companies know 6 this, the experience with medical services specifically 7 in County detention facilities gets so many points. 25 8 points related qualifications and past record of 9 performance, including history of losses, early contract 10 terminations, or renegotiations is 25 points. Ability 11 to perform required services and the scope of work is 15 12 points. Quality of responses and level of satisfaction 13 of references 15 points. Employee turnover rate, 14 employee satisfaction with offer is ten points. Cost 15 proposal ten points. Letter of transmittal is a pass or 16 fail. Financial stability is a pass or fail. Being a 17 total of one hundred points will be how it's awarded and 18 followed with this RFP. Since we're not reading prices 19 I think that should be in there as to how it's all going 20 to be awarded. 21 JUDGE POLLARD: All right, is there any 22 further comment or question? If not, those in favor of 23 the motion signify by raising their right hands. It's 24 three zero, unanimous. One abstention, myself. All 25 right, it goes to the Committee. The plan to have 59 1 something back before the Commissioners' Court or -- 2 SHERIFF HIERHOLZER: No. What I have is 3 actually under the schedule of events, I believe, it is 4 the next tentatively awarding the contract May the 29th, 5 I believe that's one of your next Commissioners' Court 6 meetings. 7 JUDGE POLLARD: So that's the one. 8 SHERIFF HIERHOLZER: That's when the 9 Committee will have everything done and come back with 10 the recommendations. 11 JUDGE POLLARD: All right. Thank you. 12 SHERIFF HIERHOLZER: Thank you. 13 JUDGE POLLARD: All right, let's go back to 14 item 1.12 consider, discuss and take appropriate action 15 regarding purchase of recycle trailer with proceeds from 16 Alamo Area Council of Governments grant and authorize 17 County Judge to sign any documents needed. Mr. Givens: 18 MR. GIVENS: Good morning. As you may or 19 may not be aware we did receive approval for funding for 20 the 2018-2019 solid waste grant from AACOG. And I have 21 been given approval by them to go ahead and purchase the 22 trailer, so that's what I'm here for today is I would 23 like to move forward with that. This is a -- the County 24 itself has to pay for the purchase of the trailer first, 25 and then we request a reimbursement, so -- 60 1 COMMISSIONER REEVES: What was the grant 2 amount for? 3 MR. GIVENS: It's 14 thousand -- it's not to 4 exceed $14,190.00. And we have -- that was for -- that 5 is the amount that Pro-Tainer agreed for the purchase of 6 their trailer. 7 COMMISSIONER REEVES: And they will deliver 8 this trailer here? 9 MR. GIVENS: Yes, Sir. 10 COMMISSIONER LETZ: Is this -- what about 11 the old trailer, are we going to have two? 12 COMMISSIONER REEVES: Yes, I would propose 13 it would be two. I think it would not double the labor 14 output simply -- I know in my precinct when one hits 15 there because it's only there once a month it fills up 16 rapidly. I would hope that we could lay the two out 17 better geographically where they're not filled up as 18 people are storing up a month's worth of material and 19 then it's a constant labor force. I feel if we can 20 geographically set these out throughout the Precincts 21 would lessen the time on it. 22 MR. GIVENS: And this trailer is comparable 23 to the other one. I think that it's almost exactly the 24 same layout as -- it's a different company, but it's the 25 same setup exactly. 61 1 COMMISSIONER REEVES: And this grant, I 2 believe, we scored pretty high at AACOG on our -- 3 MR. GIVENS: Yes, Sir. 4 COMMISSIONER REEVES: -- presentation, did 5 we not? 6 MR. GIVENS: Yes, Sir. I don't know exactly 7 what the scoring numbers were, but -- 8 JUDGE POLLARD: Reagan, do you have any feel 9 for how much time and how many employees making them 10 from an hourly basis on this recycle trailer thing? 11 MR. GIVENS: From what? 12 JUDGE POLLARD: From the one we have? Do you 13 have any idea? 14 MR. GIVENS: No. Maintenance -- Kerr County 15 Maintenance is the ones that have been taking it to the 16 recycle center, so I see it go by on occasion, but right 17 now I'm not sure -- I know that months ago, whenever I 18 talked to Tim whenever he left, he had said that 19 sometimes they were dumping it, I think, twice a week at 20 each location, and sometimes ones. Is that accurate? 21 COMMISSIONER REEVES: It varies. Center 22 Point has it for two weeks at a time, so it's not 23 emptied is just what I'm saying. 24 MR. GIVENS: My department just hasn't been 25 involved with the moving or anything. 62 1 COMMISSIONER BELEW: So my question is why 2 is your department, why isn't this maintenance or 3 environmental? Why is this Animal Control? 4 COMMISSIONER REEVES: Well, he's 5 environmental as well. Environmental law enforcement. 6 COMMISSIONER LETZ: It's a two-part deal. 7 COMMISSIONER BELEW: I thought we split them 8 up. 9 COMMISSIONER LETZ: OSSF. 10 COMMISSIONER BELEW: So he's still handling 11 all this. 12 COMMISSIONER REEVES: Environmental law, 13 Environmental Health. 14 COMMISSIONER LETZ: Because the 15 environmental issues are primarily handled by the 16 Constables. So Reagan's the Constable and still over 17 that, and OSSF is only -- that's all they handle in 18 OSSF. 19 COMMISSIONER BELEW: This looks more like a 20 job for maintenance. 21 COMMISSIONER LETZ: Maintenance does the 22 work of moving the trailer around. The grant came from 23 Animal Services, Environmental Services. 24 COMMISSIONER BELEW: Through your 25 department. I'm just curious why it's working that way. 63 1 COMMISSIONER REEVES: More of how AACOG 2 works. It's environmental health is who does this 3 grant; not -- there's not a grant available for 4 maintenance. 5 COMMISSIONER BELEW: Okay. 6 COMMISSIONER REEVES: I would -- what was 7 the dollar amount again, Reagan? 8 MR. GIVENS: 14,190. 9 COMMISSIONER REEVES: I'd authorize the 10 purchase of the second trailer in an amount not to 11 exceed 14,190, is that correct? 12 MR. GIVENS: Yes, Sir. The price of the 13 unit is 11,840 but then there's freight -- 14 COMMISSIONER REEVES: Another 2350 -- 15 MR. GIVENS: Yes. 16 COMMISSIONER REEVES: -- from ProTainer. 17 MR. GIVENS: Yes, Sir. 18 COMMISSIONER REEVES: Authorize Mr. Givens 19 to initiate the proceedings and authorize -- since it 20 will be a trailer and licensing, the County Judge sign 21 any documents that are needed in conjunction with this. 22 COMMISSIONER LETZ: I'll reluctantly second. 23 COMMISSIONER REEVES: That's two reluctants 24 today. 25 COMMISSIONER LETZ: I know. 64 1 JUDGE POLLARD: All right. Commissioner 2 Precinct 4 has moved pursuant to item 1.12 of the agenda 3 package to accept the purchase of the recycle trailer 4 and the proceeds from the Alamo Area of Council of 5 Government grants, and authorize the County Judge to 6 sign any documents needed. I think we oughta change 7 that to somebody else to sign that. I don't like the 8 recycle program. I don't think we oughta be in it. I 9 never did think we should. 10 COMMISSIONER REEVES: Well, I respect that, 11 Judge, but you're the only one that can sign any 12 documents for a title, so -- 13 COMMISSIONER LETZ: I'll make a comment, you 14 know. I'm not a big fan of the program, but I see 15 benefits. It's obviously used by a large number of 16 residents in the County that don't -- you know, that 17 live outside the municipality. It does I think help 18 with litter and trash and some of that stuff that gets, 19 you know, gets into the river and things so it's doing a 20 good service. And I'm not overly wild about using our-- 21 I mean I'm not against the program as much as I am 22 trying to figure out who should handle it. The 23 maintenance manpower is my only concern with the 24 program, and I think we just need to always remember 25 that we ask maintenance to do more and more, like we ask 65 1 Road & Bridge to do more and more. We ask them to do 2 things that are not truly in their job descriptions, and 3 then we wonder why our budgets are too high. 4 JUDGE POLLARD: Well, it's going to grow, 5 grow and grow, and it's going to be an essentially be a 6 big program and it's going to cost the County a lot of 7 money. The City got real smart and got out of it, and 8 found a sucker to take it over, and that's us. 9 COMMISSIONER REEVES: The City does it, and 10 we're -- they didn't take it over for the ones that live 11 out in the County. And I can say Precinct 4 past have 12 had it for years and they lost it when the City got out 13 of it. We were able to work through grants through no 14 cost of the capital outlays to get the trailer we have 15 now and this one, and you certainly can disagree with 16 what it's doing, but I see the benefits that it's doing. 17 You know, I might add that we have it inside the City 18 for all the County residents to use it one month a week. 19 We have it in Center Point two months. You may want to 20 take the second one, Commissioner Belew, and put it out 21 on Turtle Creek. 22 COMMISSIONER BELEW: We could use it. 23 COMMISSIONER REEVES: Talk to your 24 constituents out in that area. We have a motion and 25 second. 66 1 JUDGE POLLARD: All right, you do. If 2 there's no further comment those of you in favor signify 3 by raising your right hand. I oppose it. It's three to 4 one, it passes. 5 Item 1.13 consider, discuss and take 6 appropriate action regarding a Resolution honoring Tina 7 Woods. Is there anybody here to speak to that in 8 Commissioner Moser's absence? 9 COMMISSIONER LETZ: I think a Resolution is 10 attached. 11 JUDGE POLLARD: Pardon? 12 COMMISSIONER LETZ: The Resolution is in the 13 backup. And I think Tina's done a great job in running 14 the Diertert Center for the elderly in the community and 15 all, and I'll move for approval of the agenda item. 16 COMMISSIONER REEVES: I'll second it. And I 17 will echo the comments that Tina's done an excellent 18 job, and I think that they found a person who certainly 19 couldn't fill her shoes, but she's going to do a very 20 good job of it, and that's Brenda Thompson. 21 JUDGE POLLARD: Okay. It's been moved by 22 Commissioner Precinct 3, seconded by Commissioner 23 Precinct 4 to approve the item 1.13 of the agenda 24 package, and that's to execute a Resolution honoring 25 Tina Woods. Is there any further comment or discussion? 67 1 COMMISSIONER LETZ: Judge, I think the 2 Resolution is rather short, I'd like to read it into the 3 record. It won't take but a minute. 4 A Resolution of the Kerr County 5 Commissioners' Court honoring Tina Woods for her 6 dedication to the Dietert Center and congratulating her 7 on her retirement. 8 WHEREAS Tina Woods was Dietert Center's 9 Executive Director for 16 years; and 10 WHEREAS Her dedication and passion for 11 older adults in the community has led her to create and 12 lead such programs as: Meals On Wheels, Public Dining, 13 Community Service, P.A.L., Dementia Care Advocates, 14 including the Take 5 Club, Club Ed; and 15 WHEREAS Most recently she facilitated the 16 successful partnership with the Dietert Center and the 17 Dynamic Learning Institute; and 18 WHEREAS With all these programs, the 19 Dietert Center is reaching people in our community of 20 all ages; and 21 WHEREAS She fled a building campaign in 22 2002 to relocate the center from 617 Jefferson to it's 23 present location; and 24 WHEREAS Under her leadership the 451 25 Guadalupe location opened its doors in 2007 "debt free"! 68 1 NOW, THEREFORE BE IT RESOLVED THAT Kerr 2 County Commissioners' Court does hereby pay tribute to 3 Tina Woods for her years of unselfish and dedicated 4 service to the Dietert Center, and wishes her well in 5 her retirement. Adopted this 14th day of May, 2018. 6 JUDGE POLLARD: Okay. All right, we've 7 already got a motion on the floor. Any further comment 8 or discussion? If not, all in favor raise their right 9 hands. It's three zero, unanimous. One abstention, 10 myself. 11 Item 1.14 consider discuss take appropriate 12 action on request for capital improvement items for the 13 Hill Country Youth Event Center. Jake Williamson. 14 MR. WILLIAMSON: Good morning, Your Honor. 15 Commissioners. Thanks for taking your time this 16 morning. You'll see in your packets my recommendation 17 for capital improvement items for the Hill Country Youth 18 Event Center. We are looking at scaffolding to help 19 with our maintenance program so we can reach the higher 20 places we currently cannot. Very good value instead of 21 having to purchase rental equipment every time to say 22 like change light bulbs. We're also looking for 23 improvement projects for our classrooms. We see a very 24 well-increased use of these classrooms by local groups, 25 including the 4-H groups. We would like to look at 69 1 installing whiteboards and upgrading the chairs and 2 tables in those rooms for better use. We can set the 3 room differently. They can use these boards to draw on, 4 or use the projector as currently we're just using the 5 walls for projector screens. Things of that nature that 6 help to improve the capital outlook of the Event Center. 7 In addition to tables and chairs that are 8 presented the big ticket item that we're looking at is 9 improving our stage capability. The current stage is a 10 fixed height. Stage that's been in use for many years 11 does not have very good versatility, as far as height 12 wise, different settings or safety standards of today's 13 world. You'll see the pictures there listed as 14 staircase and railings, added safety features that we 15 currently don't possess. 16 So we are looking to request funds for these 17 items, and not to exceed $48,036.00 for all items 18 included in the packet. 19 COMMISSIONER LETZ: A little bit of an 20 update. Commissioner Reeves and I met with Jake last 21 week and went over these items. We still have -- I'm 22 not sure how much money, but this money is all money 23 that is designated for that facility and committed under 24 our contract with Spectra. We have some additional 25 funds we still need to spend. We waited awhile to see 70 1 what Jake thought we really needed, and the good thing 2 about a lot of these item they are revenue-generating 3 items so they will pay for themselves, so we will spend 4 some money and potentially get it all back. I support 5 everything on the list. 6 COMMISSIONER REEVES: And I'd like the say 7 the scaffolding, while not necessarily revenue 8 generating, it's revenue saving, because every time 9 stuff has to be changed you have to bring in lifts and 10 everything. We did have a contractual amount when we 11 executed the contract with Mr. Williamson's company and 12 we've spent some of it. I'm not sure what else we gotta 13 spend. How much do we have available in the different 14 items there? 15 MRS. DOSS: We have 62,426 left in the 16 capital project fund, which was designated for the 17 exhibit hall and indoor arena and I believe the contract 18 with Spectra it said we had to spend 200,000 and of that 19 we only have 9,276 thousand(sic) left to spend, which 20 would be part of the 62,000. 21 COMMISSIONER REEVES: So the money is 22 available. 23 MRS. DOSS: Yes, Sir. 24 COMMISSIONER REEVES: In funds that were 25 already designated for it? 71 1 MRS. DOSS: Yes, Sir. 2 COMMISSIONER REEVES: And I'm like 3 Commissioner Letz, all of these are needed out there. 4 And some of them -- the tables and the chairs their 5 repayment will be less than a year just on income. 6 COMMISSIONER BELEW: Is there any lighting 7 associated with the new stage? 8 MR. WILLIAMSON: No, Sir. 9 COMMISSIONER BELEW: Everybody brings their 10 own. 11 MR. WILLIAMSON: Anybody that currently 12 brings it they have to bring their truss and -- 13 COMMISSIONER LETZ: And we still have based 14 on those numbers in the neighborhood of 120,000 left 15 that we need to earmark relatively soon. 16 COMMISSIONER BELEW: Has there been request 17 for that kind of -- what are you getting requests for? 18 MR. WILLIAMSON: The request has been for 19 something to project on to, different table setups, and 20 currently our big test stress is when the gun show has 21 grown to a size that if they rent the facility they rent 22 every table we own. So it's been difficult to take care 23 of other groups using the facility on the weekend. So 24 we can increase revenue to the gun show as well as 25 others if we purchase these tables. 72 1 COMMISSIONER REEVES: You say they've been 2 having to rent other tables outside the facility? 3 MR. WILLIAMSON: That's correct, Sir. 4 They've been spending upward of a thousand dollars each 5 show just on table rentals themselves. In addition to 6 renting the facilities and all the tables. 7 COMMISSIONER BELEW: So it's a package deal 8 when somebody calls where that's added in? 9 MR. WILLIAMSON: Correct. 10 COMMISSIONER BELEW: Every little thing that 11 they use is a check box? 12 MR. WILLIAMSON: Yes, Sir. 13 JUDGE POLLARD: It appears these are all 14 really needed items and I think it's money well spent. 15 COMMISSIONER LETZ: So I move we approve the 16 list that we have attached in the agenda package for the 17 items for a total maximum amount of $48,036.00. 18 COMMISSIONER REEVES: Second. 19 JUDGE POLLARD: Been moved by Commissioner 20 Precinct 3, seconded by Commissioner Precinct 4 in 21 regard to item 1.14 of the agenda package, and that is 22 to approve the list of capital improvement items to be 23 purchased for the Hill Country Youth Event Center as 24 included in the agenda package. Is there any further 25 comment or discussion? If not, those in favor of the 73 1 motion signify by raising their right hands. It's three 2 zero, unanimous. One abstention, myself. 3 MR. WILLIAMSON: Thank you for your time. 4 JUDGE POLLARD: Item 1.16 consider, discuss 5 and take appropriate action for Commissioners' Court 6 approval to fill a budgeted open position in the Kerr 7 County Clerk's office. Miss Bolin. 8 MRS. BECKY BOLIN: Good morning. 9 SHERIFF HIERHOLZER: Stealing my employee. 10 I think it needs to be rejected, Judge. 11 MRS. STEBBINS: You hire good ones. I stole 12 one, too one time. 13 SHERIFF HIERHOLZER: It needs to be 14 rejected. 15 MRS. LANTZ: It's the name of the game. 16 JUDGE POLLARD: Any questions of her? 17 MRS. BECKY BOLIN: I'm just requesting that 18 I fill a vacant position in my office. It's one that I 19 cannot do without because it is a court clerk, and it is 20 a budgeted position. 21 JUDGE POLLARD: Is this the one that Brian 22 had? 23 MRS. REBECCA BOLIN: No. 24 JUDGE POLLARD: Oh, it's a different one? 25 MRS. REBECCA BOLIN: Yes, Sir. 74 1 COMMISSIONER REEVES: I move to approve the 2 agenda item as presented by the County Clerk. 3 COMMISSIONER BELEW: Second. 4 JUDGE POLLARD: All right, it's been moved by 5 Commissioner of Precinct 4, seconded by Commissioner 6 Precinct 1 to authorize the County Clerk to fill a 7 budgeted open position in the County Clerk's office 8 pursuant to item 1.16 of the agenda package. Is there 9 any further comment or discussion? If not, those in 10 favor signify by raising your right hands. It's three 11 zero, unanimous. One abstention, myself. Thank you, 12 Miss Bolin. 13 MRS. REBECCA BOLIN: Thank you. 14 JUDGE POLLARD: Item 1.17 consider, discuss 15 and take appropriate action to approve renewal of 16 LexisNexis contract and authorize County Judge to sign 17 same. Miss Bolin. 18 MRS. REBECCA BOLIN: The LexisNexis contract 19 that we currently use defines unknown errors to the 20 State, Defendant's that are behind in court costs, 21 mental health patients that are behind in fines and 22 court costs, is up for renewal. It has been to the 23 County Attorney and she has approved it. 24 MRS. STEBBINS: Yes. 25 JUDGE POLLARD: Okay, any further questions? 75 1 COMMISSIONER LETZ: Amount is budgeted? 2 MRS. REBECCA BOLIN: Yes. 3 COMMISSIONER LETZ: Move for approval of 4 renewal of LexisNexis contract and allow the County 5 Judge to sign same. 6 COMMISSIONER REEVES: Second. 7 JUDGE POLLARD: Been moved by Commissioner 8 Precinct 3, seconded by Commissioner Precinct 4 pursuant 9 the item 1.17 of the agenda package, and that is to 10 renew the LexisNexis contract, and to authorize the 11 County Judge to sign same as recommended by County Clerk 12 Rebecca Bolin. Is there any further comment or 13 discussion? If not, those in favor signify by raising 14 your right hands. It's three zero, unanimous. One 15 abstention, myself. 16 MRS. REBECCA BOLIN: Thank you. 17 JUDGE POLLARD: Item 1.18 consider, discuss 18 and take appropriate action reading lease agreement -- 19 action reading lease agreement with Xerox for the 216th 20 District Attorney's Office. 21 JUDGE POLLARD: Anybody here to speak for 22 Lucy? 23 MRS. STEBBINS: She's in Grand Jury today. 24 JUDGE POLLARD: Hu? 25 MRS. STEBBINS: She's in Grand Jury today. 76 1 MR. TROLINGER: They're in Grand Jury for 2 both items. I'm familiar with them, but I've not been 3 asked to speak on it, but I'm available to tell you that 4 it's just to replace the existing Xerox machine, it's a 5 standard process. 6 COMMISSIONER LETZ: Move for approval of the 7 agenda item. 8 COMMISSIONER BELEW: Second. 9 JUDGE POLLARD: Been moved by Commissioner 10 Precinct 3, seconded by Commissioner Precinct 4 to 11 approve agenda item 1.18, and that is to approve the 12 action reading lease agreement with Xerox for the 216th 13 District Attorney's Office. Any further comment or 14 discussion? 15 COMMISSIONER REEVES: I'm assuming there's 16 an error, it should be renewing rather than reading? 17 MRS. STEBBINS: Or regarding. 18 COMMISSIONER REEVES: Or regarding. And has 19 County Attorney looked over the agreement? 20 MRS. STEBBINS: I have not. 21 COMMISSIONER REEVES: Y'all motion subject 22 to her reviewing? 23 COMMISSIONER BELEW: It's just a renewal. 24 SHERIFF HIERHOLZER: I know another company 25 had gotten with her and she even sent them to us on top 77 1 of it, so I don't know -- 2 COMMISSIONER LETZ: She put it on the 3 agenda. 4 SHERIFF HIERHOLZER: -- if it's to renew 5 or -- I don't know. 6 MRS. DOSS: It's to renew her Xerox 7 contract. 8 MRS. STEBBINS: I've never gotten anything 9 from that office to review for contracts ever, so I 10 don't -- I don't know anything about it. Ever. How 11 about that? 12 COMMISSIONER LETZ: It's kind of a point we 13 oughta make sure. I mean usually we have a little 14 language we have to change to make them comply with 15 County law. 16 SHERIFF HIERHOLZER: You may want to pass on 17 this until after executive session, I think she'll be 18 here. 19 JUDGE POLLARD: Well, we have a motion. 20 COMMISSIONER LETZ: I'll withdraw my motion. 21 JUDGE POLLARD: And second withdraw it? 22 COMMISSIONER BELEW: Yes. 23 MRS. STEBBINS: And I'll ask her to provide 24 me a copy of the agreement and review it and advise 25 y'all. 78 1 JUDGE POLLARD: Okay. All right. All right 2 then let's no action for now and put it on the agenda 3 later. 4 Okay, then on this next item today when I 5 reviewed the agenda package I noticed that Kendnel 6 Kasper Construction Company is a party to that thing. I 7 just found out in the last few days that my 8 granddaughter went to work for them, and so I may have a 9 conflict in that, and I'm going to not vote on that and 10 declare a conflict, okay? So I will just read it for 11 y'all to take action or whatever you want. 12 Consider, discuss and take appropriate 13 action to ratify and confirm Request for Change Order 14 No. 4 from Kendnel Kasper Construction for the 216th 15 District Attorney's Office build-out. 16 COMMISSIONER BELEW: Well, I've not seen it 17 so I can't comment on it. It was a dollar amount limit, 18 but I don't have anything on it. 19 COMMISSIONER LETZ: Approve $7,510.30 and 20 then approval of a 21 day extension. The -- looks like 21 it's various equipment, doors, frames, I don't know if 22 there was changes I guess? I don't know the details. 23 MR. TROLINGER: I'm familiar with the 24 construction project. It's to relocate the conference 25 room door that previously went through someone's office, 79 1 so it's a substantial change to the floor plan. 2 MRS. GRINSTEAD: Yeah, there should be an 3 e-mail from Lucy, too explaining it a little. And at 4 our last Commissioners' Court, or one of the special 5 Thursday meetings you gave her permission to sign the 6 change orders with the intention that we will ratify and 7 confirm after the fact just so we have a clean record of 8 what's happening. 9 COMMISSIONER BELEW: But the dollar 10 amount -- I don't remember what the dollar amount was. 11 MRS. GRINSTEAD: It was up to ten thousand 12 dollars for all of them, total. This is still under 13 with the 1, 2 and 3 along with this one are still under 14 ten thousand. 15 COMMISSIONER LETZ: I move we approve the 16 change order No. 4 with Kendnel Kasper Construction for 17 the 216th District Attorney's Office build-out. 18 COMMISSIONER REEVES: Second. 19 JUDGE POLLARD: Been moved by Commissioner 20 Precinct 3, seconded by Commissioner Precinct 4 pursuant 21 the item 1.19 of the agenda package, and that is to 22 ratify and confirm the request for Change Order No. 4 23 from Kendnel Kasper Construction for the 216th District 24 Attorney's Office build-out. Is there any further 25 comment or discussion? If not, those in favor signify 80 1 by raising their right hand. It's three zero, 2 unanimous. One abstention, myself. 3 All right, 1.20 of the agenda package 4 consider, discuss and take appropriate action to allow 5 the County Judge, Precinct 2 Commissioner and Precinct 3 6 Commissioner to sign contracts for individual property 7 connections for the East Kerr County/Center Point 8 Wastewater Project. Mr. Moser asked for this. 9 COMMISSIONER LEZ: I know this one. 10 JUDGE POLLARD: And I kind of joined with him 11 on it because it's going to be a lot of signatures. 12 COMMISSIONER LETZ: Right. About 900 13 property owners and each one's going to require an 14 easement and an agreement. And it is also very time 15 sensitive. And basically it was to give the three of us 16 authority so we could get these things signed quicker. 17 Basically it's an easement going on to the private 18 property to do the sewer connection. And then there's 19 an agreement as to, you know, how it goes. And the 20 question was, you know, because it is a easement -- 21 JUDGE POLLARD: I think it's very 22 appropriate. 23 COMMISSIONER LETZ: -- if it's okay for 24 Commissioner Precinct 2 and 3 to sign them. 25 JUDGE POLLARD: Right. 81 1 COMMISSIONER LETZ: I believe it's a legal 2 document. 3 COMMISSIONER REEVES: And is it? 4 COMMISSIONER LETZ: I don't know. That's 5 why I'm looking at her. 6 MRS. STEBBINS: If the. 7 JUDGE POLLARD: Gives you authority to do so, 8 to sign on behalf of the County, then you can bind the 9 County to those agreements. 10 COMMISSIONER LETZ: I make a motion to 11 approve the agenda item. 12 COMMISSIONER BELEW: Both signatures on each 13 document? 14 COMMISSIONER LETZ: I think it's one or the 15 other. 16 COMMISSIONER BELEW: It's not stated here. 17 COMMISSIONER REEVES: So it should read 18 allow Judge, Precinct 2 Commissioner or Precinct 3 -- 19 MRS. STEBBINS: I think it should say and so 20 that everybody has permission to do it. 21 JUDGE POLLARD: Any one of the three? 22 COMMISSIONER BELEW: And/or? 23 COMMISSIONER REEVES: Or specify that -- 24 MRS. STEBBINS: I think it should be 25 inclusive of all 3. It gives you all permission to sign 82 1 the contract; it's not requiring all three of you to 2 sign it. But as the agenda item's written, it's giving 3 you -- 4 COMMISSIONER REEVES: You feel the agenda 5 item's sufficient to do what we to want do? 6 MRS. STEBBINS: If what you want to do is 7 give the three men permission to sign those agreements 8 to bind the County, yes. 9 COMMISSIONER LETZ: Individually sign them; 10 not all three of us have to sign them. 11 MRS. STEBBINS: It doesn't -- the agenda 12 item doesn't speak to how many are necessary. It can 13 just be -- agreements can say County Representative, and 14 this gives any one of you permission to sign, any one of 15 the three names. 16 JUDGE POLLARD: All right, if there's no 17 further comment or discussion about it those in favor of 18 the motion signify by raising your right hands. It's 19 three zero, unanimous. One abstention, myself. 20 Item 1.21 consider, discuss and take 21 appropriate action to request unclaimed Capital Credits 22 received from Electric Cooperatives pursuant to Section 23 74.602 of the Texas Property Code, distributed by the 24 Texas Comptroller of Public Accounts, and authorize the 25 County Judge to sign the request form. Brenda Doss. 83 1 MRS. DOSS: Good morning. Electric 2 Cooperatives that have lost contact with the previous 3 customer sometimes report Capital Credits to the 4 Comptroller's Office as unclaimed property taxes. Texas 5 law allows counties to claim a portion of those 6 unclaimed capital credits originating from their County 7 and use them for specific programs. This is just filing 8 an application with the Texas Comptroller to claim our 9 portion of the unclaimed Capital Credits. 10 COMMISSIONER REEVES: And I believe last 11 year or -- this is where we designate some of our 12 economic development funds. 13 MRS. DOSS: Yes, it can be used. They use 14 it as a capital credit for either State or local 15 economic development, small or disadvantaged business 16 development. Stimulate, encourage and develop business 17 location and commercial activity in the County. And 18 then there's various other -- 19 COMMISSIONER REEVES: I believe that's how 20 we funded one item last year in the budget, wasn't it? 21 MRS. DOSS: Yes. 22 COMMISSIONER REEVES: Because it's been put 23 in a dedicated fund? 24 MRS. DOSS: Yes, it has been placed in a 25 dedicated fund. 84 1 COMMISSIONER REEVES: I make a motion to 2 approve the agenda item as written. 3 COMMISSIONER LETZ: Second. 4 JUDGE POLLARD: Been moved by Commissioner 5 Precinct 4, seconded by Commissioner Precinct 3 pursuant 6 to the item 1.21 of the agenda package, and that is to 7 approve a request for unclaimed Capital Credits received 8 from the Electric Cooperatives 74.602 of the Texas 9 Property Code distributed by the Texas Comptroller of 10 Public Accounts, and authorize the County Judge to sign 11 the request form. Is there any further comment or 12 discussion? There being none, those in favor signify by 13 raising your right hands. It is three zero, unanimous. 14 One abstention, myself. 15 Item 1.22 consider, discuss and take 16 appropriate action to set elected officials' base 17 salaries per attached schedule noting that elected 18 officials' base salaries will be increased when a COLA 19 is adopted by the Commissioners' Court. Brenda Doss. 20 MRS. DOSS: Yes. We discussed this at the 21 workshop on May 7th and there was a schedule that was 22 provided to you then. It was suggested that I reduce 23 the Commissioners and County Judge by two and a half 24 percent, and that is what this revised schedule 25 reflects. 85 1 COMMISSIONER LETZ: And I move for approval 2 to set the base salaries as presented by the Auditor. 3 COMMISSIONER BELEW: Second. 4 JUDGE POLLARD: Been moved by Commissioner 5 Precinct 3, seconded by Commissioner Precinct 1 pursuant 6 to item 1.22 of the agenda package to set base salaries 7 for elected officials, and noting that they will be 8 increased when a COLA is adopted by the Commissioners' 9 Court. Is there any further discussion or comment? If 10 not, those in favor of the motion signify by raising 11 your right hands. It's three zero, unanimous. 12 Item 1.23 consider, discuss and take 13 appropriate action to approve the budget calendar for 14 the fiscal year 2018-2019. Mrs. Doss. 15 MRS. DOSS: You were all provided a 16 preliminary budget schedule that needs some discussion 17 and input. I highlighted all the Commissioners' Court 18 budget workshop dates. I didn't know if you want -- 19 how many meetings do you want to have before we start 20 our departmental meetings? How many do you want to have 21 after? This of course is subject to change because 22 every year we add more and more workshops. 23 COMMISSIONER LETZ: The only one I'd like to 24 do is, this is a little bit for selfish personal 25 reasons, pretty much the way it starts once we hit mid 86 1 July we're pretty much every week through school 2 starting, which -- and some of these towards the end 3 make it difficult to get out of town for a little bit 4 with the family. Really I'd like to move probably July 5 26th one or the August 2nd one, which are important ones 6 to put them almost back to back. I don't think we 7 probably need both of those dates. 8 MRS. DOSS: Well, I just picked dates, and 9 these are on Thursdays which I think will be hard for 10 the County Judge to even attend. I just had to get some 11 dates in there. 12 JUDGE POLLARD: That's the only day I can 13 attend, because the Court requirements with juveniles 14 and mental health. 15 COMMISSIONER REEVES: Which dates are you 16 saying, July 20 -- 17 COMMISSIONER LETZ: Just move the 26th and 18 the 2nd. I don't think we're going to need both those 19 dates, so I'd rather put them almost right next to each 20 other. 21 MRS. DOSS: Which dates would you like? 22 COMMISSIONER REEVES: How about we do -- 23 COMMISSIONER LETZ: Do them the same week. 24 I don't have a calendar in front of me. 25 COMMISSIONER BELEW: Well, how many of these 87 1 can we do on Mondays, on alternate Mondays, instead of 2 Thursdays? 3 COMMISSIONER LETZ: I think that's a good 4 idea. 5 COMMISSIONER BELEW: We've been kind of 6 doing that anyway, we meet most Mondays now as it is. 7 MRS. DOSS: So on opposite Mondays from 8 Commissioners' Court? 9 COMMISSIONER BELEW: That's what I would 10 like, personally. Help me. 11 MRS. DOSS: I didn't bring my calendar. 12 Jody, do you have a calendar? 13 JUDGE POLLARD: I put in for a two week 14 vacation the first two weeks in August, so I won't be 15 here for the first two weeks. 16 COMMISSIONER LETZ: And that would be fine, 17 too, try to limit it to that, because I can -- that 18 works with me with you gone, too. 19 COMMISSIONER BELEW: So we have a meeting 20 next Tuesday, right? So that would be the last one of 21 this month. 22 MRS. DOSS: You want to do one on August 6th 23 and one on August 20th? Those are Mondays. But we have 24 one on August 9th. The thing is we have to the proposed 25 budget ready to approve on August 13th meeting. 88 1 COMMISSIONER LETZ: So the Judge is gone 2 first two weeks of August. 3 COMMISSIONER BELEW: It makes it look like 4 we need to do as much as we can as early as we can 5 starting June. 6 COMMISSIONER LETZ: And I think it's good to 7 have the workshops, and I think right at the last minute 8 because that's when we get all our final numbers on 9 insurance, on taxes, appraisals and all that, so to me I 10 hate to put this off. What are deadline dates are? 11 MRS. DOSS: Well, by mid August you have to 12 have the proposed budget. 13 COMMISSIONER LETZ: By what date in mid 14 August? 15 MRS. DOSS: By the 15th. 16 COMMISSIONER LETZ: So by the 15th we have 17 to have the -- 18 MRS. DOSS: Proposed budget with the County 19 Clerk. 20 COMMISSIONER REEVES: So our meeting then 21 would be the -- you have the 13th there? 22 MRS. DOSS: Yes, because that was a regular 23 meeting on the 13th. That's the second Monday. 24 COMMISSIONER REEVES: And I'd say the 9th 25 would be a meeting that we need to keep, August 9th, 89 1 which is a Thursday. 2 COMMISSIONER LETZ: And maybe that Monday. 3 COMMISSIONER REEVES: Which would be the 7th 4 -- no it would be the 6th. 5 MRS. DOSS: So do you want to change August 6 2nd to August 6th? 7 COMMISSIONER LETZ: Yeah. 8 COMMISSIONER BELEW: What day of the week is 9 that? 10 MRS. DOSS: That's a Monday. An opposite 11 Monday. 12 MRS. GRINSTEAD: Will you need the County 13 Attorney here for any of that, because she's on 14 vacation? 15 MRS. STEBBINS: I'm going on vacation that 16 week, too, like the Judge. It works well for my office. 17 JUDGE POLLARD: Do what? 18 MRS. STEBBINS: I'll be out of the office 19 that week. 20 COMMISSIONER REEVES: Leave your cell phone. 21 MRS. STEBBINS: I want to. I will. 22 COMMISSIONER REEVES: No. I mean leave it 23 on. 24 MRS. STEBBINS: Oh, I thought you meant 25 leave it at home. But you may not need me. Sometimes 90 1 during those workshops you don't need me. 2 COMMISSIONER LETZ: And can we move the 26th 3 to the afternoon of the 23rd, which is a regular 4 Commissioners' Court day? 5 MRS. DOSS: July 23rd, fine with me. July 6 23rd, 2 p.m.? 7 MRS. STEBBINS: Monday's our Juvenile Court 8 days so for what that's worth. 9 COMMISSIONER LETZ: But that's at three it 10 starts, correct? 11 MRS. STEBBINS: No. They start at 1:30 12 unless it's a general day for Commissioners' Court, and 13 they start at 2:30. Usually. 14 COMMISSIONER LETZ: What about the 24th 15 Tuesday morning? 16 MRS. GRINSTEAD: Got mental health in the 17 morning, but after? 18 COMMISSIONER REEVES: Let's do it the 24th. 19 COMMISSIONER BELEW: What time of day? 20 COMMISSIONER REEVES: You want to do it in 21 the afternoon or morning? 22 COMMISSIONER BELEW: It would be better for 23 me. 24 COMMISSIONER REEVES: Afternoon? 25 COMMISSIONER BELEW: Yeah. 91 1 MRS. DOSS: 2? 2 COMMISSIONER REEVES: On the 24th? 3 MRS. DOSS: Of July, yes. Okay, so do you 4 want to have at the end of June any time, or the 5 beginning of July before we start the Commissioners -- 6 or the Departmental meeting? 7 COMMISSIONER LETZ: I actually, I would like 8 have one of those as kind of a -- 9 MRS. DOSS: Planning and organizational -- 10 COMMISSIONER LETZ: -- planning and 11 organization. I do like the fact that I think you're 12 having the county policy, county holidays and all that 13 at the front end so we're not just -- so we maybe think 14 about it a little bit more than we used to sometimes do. 15 And just tend to go through that so quick at the end, so 16 I'd like to have one of those at the end. You might 17 keep -- we're looking for a date for that. 18 MRS. DOSS: Yes, Sir. 19 COMMISSIONER LETZ: The 18th, that's a 20 Monday. It's an off Monday, June 18th. 21 MRS. DOSS: June 18th, yes. Do you want me 22 to combine those two? 23 COMMISSIONER LETZ: I think my preference 24 would be yes. 25 COMMISSIONER REEVES: The two June/July 92 1 meetings? 2 COMMISSIONER LETZ: Yeah. 3 COMMISSIONER REEVES: Yeah. 4 MRS. DOSS: 9 a.m. June 18th. 5 COMMISSIONER LETZ: And what I think would 6 be helpful on that would be big picture -- or big ticket 7 Road & Bridge. Kind of some of there's is big ticket, 8 and the Sheriff. Kind of give us a -- 9 MRS. DOSS: An overall planning budget. 10 COMMISSIONER LETZ: As to how bad it's going 11 to be. 12 COMMISSIONER REEVES: Don't ask the Sheriff 13 a big ticket budget item. 14 MRS. DOSS: I have it down for Road & 15 Bridge, and Sheriff and Jail, and IT. 16 COMMISSIONER LETZ: These are more big 17 planning things as to where we're going personnel wise. 18 COMMISSIONER BELEW: Is it every Monday in 19 June? Is that what we're talking about? 20 COMMISSIONER LETZ: No. It's just the 18th. 21 COMMISSIONER BELEW: The 18th at the end. 22 MRS. DOSS: 18th. And then on July 18th, 23 19th and 20th we have the all-day meetings with the 24 departments. 25 COMMISSIONER REEVES: And personally I want 93 1 to see how this one works because that way we know 2 everything that's going on right there, but in three 3 days. And we're not going to forget what went on in one 4 day. Well, we will, but it won't be as bad. 5 MRS. DOSS: Okay. So just to clarify we 6 have June and July those two line items. I'm going to 7 combine those and make it June 18th at 9 a.m., is that 8 correct? 9 COMMISSIONER LETZ: Yes. 10 MRS. DOSS: July 26th, I'm going to change 11 to July 24th at 2 p.m., is that correct? 12 COMMISSIONER LETZ: Right. 13 COMMISSIONER REEVES: Yes. 14 MRS. DOSS: August 2nd Thursday, I'm going 15 to change to August 6th, Monday -- 16 COMMISSIONER REEVES: Correct. 17 MRS. DOSS: -- is that correct, and then 18 everything else will be the same? 19 COMMISSIONER LETZ: Question on that. I 20 mean do we need that August 6th meeting. Can't we just 21 have the 23rd and then the 9th? 22 MRS. DOSS: 23rd? 23 COMMISSIONER LETZ: Or the -- 24 MRS. DOSS: 4th. Well, I mean I'm kind of 25 guessing though, but we can try. 94 1 COMMISSIONER REEVES: Let's leave it there 2 and -- 3 COMMISSIONER LETZ: Leave it there and maybe 4 hopefully we can cancel it if we don't have to have one. 5 COMMISSIONER BELEW: And which date is that 6 one? August the -- 7 COMMISSIONER LETZ: 6th. It's a Thursday. 8 COMMISSIONER BELEW: What time is that? 9 COMMISSIONER LETZ: It's at 9. Some of 10 those -- or we can move those to 10 from 9:30. It's 11 hard for Harley to get here at 9. 12 MRS. GRINSTEAD: The Judge has Probates at 13 9:30 which even if he misses you need a Court Reporter 14 and she won't be here at 9:30 on a Thursday unless we 15 move his probate calendars. 16 COMMISSIONER LETZ: The 24th is a Tuesday. 17 MRS. DOSS: The 24th is a Tuesday, yes. 18 COMMISSIONER LETZ: Let's do them at 9:30. 19 MRS. DOSS: The 24th though you said to do 20 it in the afternoon at 2. 21 COMMISSIONER REEVES: And you'll give us a 22 revised one? 23 MRS. DOSS: Yes, Sir. I'll send you a 24 revised one. I will send one to everybody as soon as I 25 get it revised, along with the other budget stuff. 95 1 COMMISSIONER BELEW: You don't want to come 2 to your's, do you? 3 SHERIFF HIERHOLZER: I don't want to come to 4 any of them. 5 COMMISSIONER BELEW: I didn't think so. 6 SHERIFF HIERHOLZER: I would like to have a 7 vacation. Haven't had one in two years. Still under 8 construction. 9 COMMISSIONER BELEW: It's nicer in the fall 10 anyway after the budget done. 11 JUDGE POLLARD: Okay. We're finished with 12 that item then. Move on to the next one. 13 MRS. STEBBINS: Can I ask you to revisit the 14 item 1.18. Miss Wilke's item for the Xerox contract. 15 She's provided it to me now, and it does include the 16 government provisions that we always look for, and so -- 17 COMMISSIONER REEVES: You're good with it? 18 MRS. STEBBINS: I'm good with it yes, Sir. 19 COMMISSIONER LETZ: All right. I'll make a 20 motion -- 21 JUDGE POLLARD: You want to prove it then 22 not contingent on your's? 23 MRS. STEBBINS: That's right. 24 JUDGE POLLARD: All right, reconsider item 25 1.18 consider, discuss and take appropriate action 96 1 reading lease agreement with Xerox for the 216th 2 District Attorney's office. We previously voted to 3 deter that until after the County Attorney had looked at 4 it, and County Attorney has now advised that she 5 approves the contract. So do you want to do anything? 6 COMMISSIONER LETZ: I make a motion that we 7 approve the lease agreement with Xerox for the 216th 8 District Attorney's Office and contract as presented. 9 COMMISSIONER BELEW: And I second that. 10 JUDGE POLLARD: Been moved by Commissioner 11 Precinct 3, seconded by -- motion made by Precinct 12 Commissioner 3, and seconded by Commissioner Precinct 1 13 to approve the lease agreement -- reading lease 14 agreement with Xerox for the 216th District Attorney's 15 Office. Is there any further comment or discussion? If 16 not, those in favor of the motion signify by raising 17 their right hand. It's three zero, unanimous. One 18 abstention, myself. 19 Getting to the next one is item 1.23(sic) 20 consider, discuss and take appropriate action on 21 implementation of the burn ban. This is what we do 22 every 90 days or so. Is it your desire to renew the 23 policy on burn bans and the allowing Commissioners in 24 each precinct to make that decision? 25 COMMISSIONER LETZ: Move for approval that 97 1 we continue the burn ban policy as we currently have. 2 COMMISSIONER REEVES: Second. 3 JUDGE POLLARD: Been moved by Commissioner 4 Precinct 3, seconded by Commissioner Precinct 4 to 5 continue the same policy we've had on burn bans, and 6 that says it all really. 7 COMMISSIONER LETZ: Right. 8 COMMISSIONER BELEW: Did you say it was item 9 1.25 or 1.23? 10 JUDGE POLLARD: I think it's item 1.25. 11 COMMISSIONER BELEW: I thought maybe I 12 misheard you. 13 JUDGE POLLARD: All right, is there any 14 further comment or discussion? If not, those in favor 15 of the motion signify by raising your right hand. Three 16 zero, unanimous. One abstention, myself. 17 1.26 consider, discuss and take appropriate 18 action to determine whether to allow the retail 19 fireworks permit holders to sell fireworks to the public 20 in celebration of Memorial Day, beginning May 23, 2018 21 and ending at midnight on May 28, 2018 pursuant to the 22 Texas Occupation's Code 2154.202(g)(3). 23 In the agenda package, and it's the same 24 thing we do on various holidays. What do you want to do 25 about it? 98 1 COMMISSIONER LETZ: I'll make a motion to 2 authorize the sale of retail fireworks for the Memorial 3 Day Holiday as specified in the agenda item. 4 JUDGE POLLARD: To authorize them? 5 COMMISSIONER REEVES: And is your 6 authorization going to restrict sky rockets with sticks 7 and missiles with fins? Does your motion include that? 8 COMMISSIONER LETZ: It didn't. 9 COMMISSIONER BELEW: Been a common practice 10 here. 11 COMMISSIONER REEVES: So is it going to? 12 COMMISSIONER LETZ: It can. Yes, it does. 13 JUDGE POLLARD: Do you second the motion? 14 COMMISSIONER REEVES: Yes. 15 JUDGE POLLARD: All right, it's been moved 16 by Commissioner 3, seconded by Commissioner Precinct 4 17 to approve the agenda item 1.26, which is to allow the 18 retail fireworks permit holders to sell fireworks to the 19 public in celebration of Memorial Day beginning May 23, 20 2018 and ending at midnight on May 28, 2018. All 21 pursuant to the Texas Occupations Code, Section 22 2154.202(g)(3). Any further comment or discussion? 23 COMMISSIONER LETZ: But that motion does 24 limit the sale to not include sale of rockets and 25 missiles with fins. 99 1 JUDGE POLLARD: Okay. Does second agree to 2 that? 3 COMMISSIONER REEVES: Yes. 4 JUDGE POLLARD: All right, any further 5 comment? If not, those in favor of the motion signify 6 by raising your right hands. It's three zero, 7 unanimous. One abstention, myself. 8 Item 1.27 consider, discuss and take 9 appropriate action to approve "44 Blue Productions 10 Standard Locations Release" form. A documentary was 11 filmed in one of the district courtrooms on May 4, 2018 12 and this form is required before the footage can be 13 used. George Rivera. 14 MRS. GRINSTEAD: He's not going to be here. 15 I just put his name because that's who's asking for it. 16 Evidently they did a documentary, and they got 17 permission to use the district courtroom, but they 18 didn't produce this form until basically it was too 19 late, so I think Heather's reviewed it, but you couldn't 20 sign it before getting approval by Commissioners'. 21 JUDGE POLLARD: To sign it. I guess they 22 need it to use the footage that they filmed. 23 COMMISSIONER LETZ: I think the reason is 24 probably security that they have to get permission to 25 use those. And I'll look at the Sheriff, I presumed the 100 1 judges authorized it? 2 SHERIFF HIERHOLZER: I don't have any idea 3 what it is. 4 COMMISSIONER LETZ: And depending on what 5 they filmed there could be security issues. 6 MRS. STEBBINS: Uh-huh. 7 MRS. GRINSTEAD: No, they didn't film 8 anything -- my understanding is that there was a 9 homicide that happened here a couple decades ago, and 10 they filmed the defense counsel that was involved. They 11 spoke with him and did the interview, and that's about 12 all I know. 13 SHERIFF HIERHOLZE: They just did this May 14 4th of this year? 15 MRS. GRINSTEAD: Uh-huh. A couple weeks 16 ago. 17 COMMISSIONER LETZ: I was wondering why one 18 of the district judges authorized that, because it's 19 their courtrooms, and I know they're pretty strict on 20 security usually. 21 MRS. GRINSTEAD: I don't believe they were 22 on the bench. I mean they both -- I can't say both. I 23 know Judge Emerson was okay with it, but he wanted them 24 to get Judge Pollard's permission to utilize the 25 facility. I don't know about Judge Williams though. 101 1 JUDGE POLLARD: That's for Commissioners' 2 Court normally. 3 COMMISSIONER LETZ: My concern is security. 4 MRS. STEBBINS: It's already been done. 5 They just can't use the footage they've shot until this 6 release is signed. But I reviewed it for form, and it's 7 a legal document, but it was the -- 8 COMMISSIONER REEVES: They came to you and 9 talked to you about it, Judge? 10 JUDGE POLLARD: I think I just got it 11 through her? 12 MRS. GRINSTEAD: Yeah, it was just e-mails 13 basically. And Christine was involved, she spoke with 14 Judge Emerson, Judge Emerson said he was okay with it 15 but because it's on County property he wanted Judge 16 Pollard to approve them being on County property to 17 approve them. I mean everything was done through 18 e-mail. 19 SHERIFF HIERHOLZER: I was just advised that 20 one of my security guys was with them when they filmed. 21 My only question is if it was all more of the public, 22 the courtroom areas and just that itself there's 23 probably not any problem with that because that's even 24 open to the public all the time. If they filmed some of 25 that back behind the courtroom where you're talking, 102 1 judges, and computers, and then I might have another 2 issue with it, and I don't know at this point without 3 checking with my courthouse security guy real quick as 4 to whether or not that was done. I can go upstairs real 5 quick and see if he can recall, and if you want to pass 6 on it for just a few minutes until I can ask him. 7 COMMISSIONER LETZ: That or we do could do 8 it authorize any footage only inside the courtroom. 9 COMMISSIONER REEVES: Why don't we see. 10 COMMISSIONER LETZ: See what he says. 11 COMMISSIONER REEVES: Let's pass on that. 12 SHERIFF HIERHOLZER: Pass on it a minute and 13 I'll go see. 14 MRS. STEBBINS: The document may say. 15 JUDGE POLLARD: All right, we'll pass on it 16 then and go to item 1.28 consider, discuss and take 17 appropriate action to approve the Annual Courthouse Use 18 List. List to be attached to the policy for Use of Kerr 19 County Courthouse Grounds that was approved on April 20 23rd, 2017 in Court Order 36714. Commissioners Letz and 21 Reeves. 22 COMMISSIONER REEVES: As you recall that the 23 court order that was drawn up by Mrs. Stebbins outlined 24 who -- the conditions that the courthouse grounds could 25 be used. It also said that basically the first right of 103 1 refusal we would grant certain events. The right to 2 continue if they'd start even using this, like coming up 3 in July the car show, National Day of Prayer just 4 happened. In May Mental Health Awareness. And the 5 list -- we just need to approve that list as they have 6 already been using the courthouse grounds. And January 7 is Pregnancy Resource Center Stand for Life Rally, April 8 Child Abuse Awareness, May Mental Health Awareness. 9 National Day of Prayer, Memorial Day Ceremony. July the 10 Car Show. October the Domestic Awareness Month and the 11 United Way sign. November the Veterans Day Ceremony. 12 The end of October, October 29 through January 14 the 13 holiday lighting and season decorations, and then the 14 blood drive at various months as needed. 15 MRS. STEBBINS: I make a request to add one 16 item. It's usually the weekend before Thanksgiving but 17 it'll in November, the lighted parade uses the 18 courthouse grounds for the big finale, and I think that 19 should be included on this list. 20 COMMISSIONER REEVES: Even if we've got 21 October 29th through January 14th the holiday lighting? 22 MRS. STEBBINS: Well, it isn't part of 23 just including the lighted parade there. And seasonal 24 decorations and lighted parades might be better to 25 clarify that, because it's not -- 104 1 COMMISSIONER REEVES: We don't have the 2 dates; we just -- lighted parade in November? 3 MRS. STEBBINS: Yes, Sir. 4 COMMISSIONER REEVES: Okay. I move to 5 accept those as read out and add the lighted parade in 6 November. 7 MRS. STEBBINS: Thank you. 8 COMMISSIONER LETZ: Second. 9 JUDGE POLLARD: Been moved by Commissioner 10 Precinct 4 to approve the special ones that he just 11 dictated into the record. Use of the Kerr County 12 Courthouse grounds for those purposes, and seconded by 13 Commissioner Letz of Precinct 3. Is there any further 14 comment or discussion? If not, those in favor of the 15 motion signify by raising their right hand. It's three 16 zero, unanimous. One abstention, myself. 17 1.29 consider, discuss and take appropriate 18 action for the Court to surplus two chairs, Kerr County 19 property inventory numbers 0023 and 0768, in the County 20 Attorney's Office to be destroyed. 21 MRS. STEBBINS: Yes. They are old chairs. 22 We've replaced them, and no one needs to be using them. 23 COMMISSIONER REEVES: Are they the ones in 24 the conference room? 25 MRS. STEBBINS: Yes, Sir. Oh, not the ones 105 1 in the conference room, but I would love to be able to 2 do that, too. No. These are used by two staff members 3 and they aren't safe for use for anyone. 4 COMMISSIONER LETZ: Move for approval of the 5 agenda item. 6 COMMISSIONER REEVES: Second. 7 JUDGE POLLARD: Been moved by Commissioner 8 Precinct 3 to approve that particular item on the agenda 9 1.29, and that is to authorize the court to surplus two 10 chairs that are going to be destroyed. How you going to 11 destroy them? 12 MRS. STEBBINS: I'm going to put them in a 13 dumpster. 14 COMMISSIONER BELEW: Can't we raise some 15 money out of this, have everybody pay a dollar to hit it 16 with a hammer or something? 17 MRS. STEBBINS: That would be loads of fun. 18 You want to make application for that maybe? 19 JUDGE POLLARD: What's it go to represent 20 that you hit it with a hammer? 21 COMMISSIONER BELEW: Well, if you get a big 22 sledge hammer it'll good for you, you know, releases a 23 lot of stress. Probably Dawn could figure out a way 24 that we could get some reduction on our insurance. 25 MRS. LANTZ: I'll be first. 106 1 JUDGE POLLARD: Dawn wants to be first with 2 the sledge hammer. Okay. All right, we in favor of 3 that? 4 COMMISSIONER LETZ: Who made the motion? We 5 have a motion, don't we? 6 COMMISSIONER BELEW: Somebody made a motion; 7 I didn't. 8 COMMISSIONER REEVES: 3 and 4. 9 JUDGE POLLARD: All right, those in favor of 10 the motion signify by raising their right hand. It's 11 three zero, unanimous. 12 Okay, item 1.30 consider, discuss and take 13 appropriate action to amend policy for sale or lease of 14 Kerr County Real Property, and this is by sealed bids or 15 sealed proposals, Court Orders #35529 and #35560. 16 Heather Stebbins. 17 MRS. STEBBINS: We recently put out a 18 request for sealed offers on some property and noticed 19 that there are a couple inconsistencies in our policy -- 20 or just one at this time. So my request is to modify 21 the letter of intent for offer of purchase of real 22 property in our form. And Number two we make the 23 cashiers checks payable to Kerr County. I want to 24 change that to title company of buyer's choice to make 25 it consistent with the policy that we have adopted 107 1 already that any buyer who needs to make a -- in number 2 two of the request, it says all offers must be 3 accompanied by a cashier's check in the amount of the 4 bid made payable to the title company of buyer's choice 5 in Kerr County. 6 JUDGE POLLARD: Do we pay the title policy 7 premium? 8 MRS. STEBBINS: I don't know. 9 JUDGE POLLARD: Customarily for the seller 10 to pay it ordinarily. 11 MRS. STEBBINS: Probably not. I don't know. 12 I don't think so. 13 JUDGE POLLARD: Whoever is paying the 14 premium oughta be the one to choose. 15 MRS. STEBBINS: In our policy the buyer gets 16 to choose a title company located within Kerr County. 17 JUDGE POLLARD: Okay. 18 COMMISSIONER LETZ: So make them consistent. 19 MRS. STEBBINS: Yes, Sir. 20 COMMISSIONER LETZ: I approve the change. 21 COMMISSIONER REEVES: The change as outlined 22 by the County Attorney? 23 COMMISSIONER LETZ: The change as outlined 24 by the County Attorney. 25 COMMISSIONER REEVES: I'll second. 108 1 MRS. STEBBINS: Thank you. 2 JUDGE POLLARD: Been moved by Commissioner 3 Precinct 3, second by Commissioner Precinct 4 to approve 4 the agenda item, and that is on item 1.30 to amend the 5 policy as recommended by the County Attorney in the 6 record to approve those recommendations. All right, is 7 there any further comment or discussion? If not, those 8 if favor of the motion signify by raising their right 9 hands. It's three zero, unanimous. One abstention, 10 myself. 11 Item 1.31 consider, discuss and take 12 appropriate action on interviews and possible hiring of 13 the 4-H & Youth Educator at the Kerr County Extension 14 Office. 15 COMMISSIONER LETZ: It's a 2 o'clock item, 16 Judge. 17 JUDGE POLLARD: Pardon. 18 COMMISSIONER LETZ: 2 o'clock. 19 JUDGE POLLARD: All right, and then item 20 1.32 is the one in the supplemental agenda package 21 consider, discuss and take appropriate action regarding 22 a personnel matter, and that's going to be in executive 23 session. 24 SHERIFF HIERHOLZER: Go back to 1.27. 25 COMMISSIONER REEVES: If we'll go back to 109 1 1.27. 2 SHERIFF HIERHOLZER: 1.27 over the -- 3 JUDGE POLLARD: Oh, got a decision from the 4 Committee? 5 SHERIFF HIERHOLZER: No. On the filming 6 crew. 7 JUDGE POLLARD: Hu? 8 SHERIFF HIERHOLZER: On the filming crew 9 that did the documentary. 10 JUDGE POLLARD: Oh, okay, all right. 11 SHERIFF HIERHOLZER: Talking to the security 12 upstairs that what was done it was a deal the judges 13 allowed, and the only place they filmed was inside 14 Courtroom Number 1, and outside the building, and I 15 don't have any problem with that. So if the County 16 Attorney approved the release I don't have a problem 17 security wise of what they filmed. 18 MRS. STEBBINS: It is a legal document. 19 You're authorized to sign it if they give you that 20 permission. 21 COMMISSIONER LETZ: Okay. 22 COMMISSIONER REEVES: I move to approve the 23 44 Blue Productions Standard Locations Release form. 24 There was already a documentary that was filmed in 25 District Courtroom Number 1, and outside the courthouse 110 1 on May 4th, 2018, and authorize the -- and make a motion 2 to authorize the County Judge to sign the same document. 3 COMMISSIONER BELEW: Second. 4 JUDGE POLLARD: All right. What agenda 5 number was that? 6 COMMISSIONER REEVES: 1.27. 7 JUDGE POLLARD: Pursuant to item 1.27 of the 8 agenda package Commissioner Precinct 4 moved, seconded 9 by Commissioner Precinct 3 to approve the release form, 10 I think it was called, for a documentary that was filmed 11 in one of the district courtrooms on May 4, 2018, and 12 authorize somebody to sign it, the Judge to sign it, I 13 guess, okay. 14 COMMISSIONER REEVES: Authorize the County 15 Judge to sign it, yes, Judge. 16 JUDGE POLLARD: All right. Any further 17 comment or discussion? If not, those in favor motion 18 signify by raising their right hands. It's three zero, 19 unanimous. One abstention, myself. 20 Let's go to 4.1 pay the bills. 21 MRS. DOSS: No bills. 22 JUDGE POLLARD: Okay. 4.2 budget 23 amendments? 24 MRS. DOSS: None. 25 JUDGE POLLARD: None. 4.3 late bills? 111 1 MRS. DOSS: None. 2 JUDGE POLLARD: None. 4.4 approve and 3 accept monthly reports. 4 COMMISSIONER REEVES: Yes, Sir. Unless 5 indicated otherwise the reports are for the month of 6 April, 2018. I have the County Clerk's report, District 7 Clerk's report, J.P. Precinct 1, J.P. Precinct Number 2, 8 J.P. Precinct Number 3, J.P. Precinct No. 4, Constable 9 Precinct 1, Constable Precinct 2, Constable Precinct 3, 10 Constable Precinct 4, and the Kerr County Indigent 11 Services report. Also have the report for March, 2018 12 for Constable Precinct Number 3. And move to accept the 13 reports as presented and sign where needed. I don't see 14 any place that we need -- no signatures are required. 15 JUDGE POLLARD: Is there a second? 16 COMMISSIONER BELEW: Second. 17 JUDGE POLLARD: Been moved by Commissioner 18 Precinct 4, seconded by Commissioner Precinct 1 to 19 approve the monthly reports as dictated into the record 20 by Commissioner Precinct 4, and for approval as needed. 21 Is there any further comment or discussion? There being 22 none, those in favor of the motion signify by raising 23 your right hands. It's three zero, unanimous. One 24 abstention, myself. 25 I note that Lucy Wilke is in the back of the 112 1 courtroom now, and we -- I think everything was handled 2 for you. 3 MRS. STEBBINS: She's here for another item. 4 The last item on the agenda. 5 JUDGE POLLARD: Hu? 6 MRS. STEBBINS: She's here for another item 7 on the agenda. We're not done with Lucy yet. 8 MRS. WILKE: But on this copy machine, it is 9 a savings of over a hundred dollars to renew the 10 agreement. 11 JUDGE POLLARD: Thank you, Ma'am. 12 All right, Auditor reports. 13 MRS. DOSS: None, Sir. 14 JUDGE POLLARD: 4.6 court orders. Any? 15 COMMISSIONER REEVES: Commissioner Number 3, 16 you want to handle those after the interviews this 17 afternoon? You're writing quite a lot. 18 COMMISSIONER LETZ: We can do it right now. 19 I got it figured out. 20 JUDGE POLLARD: Reports from Commissioners 21 and Liaison Committee Assignments, anybody? 22 COMMISSIONER REEVES: This is the -- 23 COMMISSIONER LETZ: 24 JUDGE POLLARD: Orders. 25 MRS. STEBBINS: Court orders under 4.6. 113 1 COMMISSIONER LETZ: Court orders from April 2 23rd. Court order 36708. The way it reads right now is 3 to approve -- to refer item 1.6 Commissioners' Court 4 agenda dated April 23rd to the County Engineer and bring 5 back to the Court at a later date. To me it's just to 6 be clear it's to request County Engineer to study 7 restrictions and traffic and/or weight limits on Center 8 Point River Road and bring back to Court at a later 9 date. I mean that's a clearer way to say that. Okay, 10 that was it. 11 COMMISSIONER REEVES: We can do that here at 12 this agenda time now? 13 COMMISSIONER LETZ: Yeah. 14 JUDGE POLLARD: All right, as dictated into 15 the record by Commissioner Precinct 3 the motion is as 16 he dictated and seconded by Commissioner Precinct 4. Is 17 there any further comment or discussion? There being 18 none, those in favor of the motion signify by raising 19 their right hands. It's three zero, unanimous. One 20 abstention, myself. All right. 21 MRS. GRINSTEAD: I guess the -- can I kind 22 of clarify that? 23 JUDGE POLLARD: The next one is 24 Commissioners -- 25 MRS. GRINSTEAD: Can I clarify that? You 114 1 basically are approving -- I guess approving the April 2 23rd minute orders -- or court orders, excuse me, other 3 than with that exception. So that's -- is that what the 4 motion is? But we also have the three court orders or 5 the three dates that you just got this morning in your 6 bins. Can we include those if you have any? 7 COMMISSIONER REEVES: Those dates being 8 April 26th, May 3rd and May 10th, are those the ones? 9 MRS. GRINSTEAD: Yes, Sir. 10 COMMISSIONER REEVES: I move to accept those 11 court orders for those dates. 12 COMMISSIONER LETZ: Second. 13 JUDGE POLLARD: You agree to that? 14 COMMISSIONER LETZ: Yeah, second. 15 JUDGE POLLARD: You second it? 16 COMMISSIONER LETZ: Yes. Second. 17 JUDGE POLLARD: The motion to approve those 18 court orders just dictated into the record by 19 Commissioner Precinct 4, seconded by Commissioner 20 Precinct 3. Any further discussion, comment? If not, 21 those in favor of the motion signify by raising their 22 right hands. It's three zero, unanimous. 23 All right, we through with the court orders 24 now? 25 COMMISSIONER LETZ: Yes. 115 1 JUDGE POLLARD: 5.1 reports from 2 Commissioners and Liaison Assignments. Anybody? 3 COMMISSIONER BELEW: I just want everybody 4 to know we had a little issue with our Tax Assessor 5 Collector in the office and IT, that we sat down and had 6 a meeting that started off contentious, and ended up 7 okay. And they'll be a forthcoming proposal as to how 8 to remedy some of the security issues that we have. 9 JUDGE POLLARD: You were the mediator? 10 COMMISSIONER BELEW: Commissioner Moser and 11 I were both mediators. And it went well. All parties 12 were seated at the table, and everybody was speaking to 13 everyone when it was over with, so we'll have something 14 coming up soon that we'll find some money for. 15 JUDGE POLLARD: Anybody else? 16 COMMISSIONER LETZ: The only comment I made 17 is that I think that I myself -- and I don't know if the 18 others are going through their appraisals of their 19 various Liaison positions. I think the question I had 20 on, or a statement I guess is more of this item, with 21 Road & Bridge and County Engineer. My plan is to visit 22 with each of them one on one, and then they'll come 23 before the Court at some point if we designate it. And 24 I encourage everyone to meet with those two one on one 25 because I don't -- I hate to have them just come in and 116 1 us repeat -- you know, it's'sier to do it one on one and 2 then bring it to the Court for an overall. That's it. 3 COMMISSIONER REEVES: I got one more that we 4 jointly work with, and I have one more after that. 5 COMMISSIONER LETZ: The process is going 6 very well. 7 JUDGE POLLARD: Anything further? Reports 8 from Boards, Commissions and Committees. City/County 9 Joint Projects or Operations Reports, anybody? 10 All right, here's a 5.4 update on East Kerr 11 County/Center Point Wastewater Project. That was to be 12 Moser. Did he get to do that? 13 COMMISSIONER LETZ: Didn't know that was on 14 there. There's no real update. It's progressing 15 rapidly. 16 JUDGE POLLARD: All right, with that we'll 17 go into closed session then pursuant to section 551 -- 18 all these various sections, 551.071, 072, 073, 074, 078, 19 0785, 076, and 087 of Chapter 551 of the Texas 20 Government Code. We're in closed session. 21 (Executive Session.) 22 JUDGE POLLARD: All right. It's about -- 23 looks like 12:52 or 3, something like that, and we're 24 back in open session now, out of closed session. Are 25 there any announcements about what you want to do? 117 1 COMMISSIONER REEVES: I guess we just go 2 into recess until two o'clock until we can meet on the 3 next item on the agenda. 4 COMMISSIONER LETZ: Can we go back into 5 executive session at that time? 6 COMMISSIONER REEVES: Yes. 7 JUDGE POLLARD: All right, we'll stand in 8 recess then. 9 (Recess.) 10 JUDGE POLLARD: Okay, it 3 minutes after 2. 11 It it still May the 14th. It seems like it's been a lot 12 longer than that. Wasn't that yesterday we were here. 13 Anyway, we're back from -- we were in recess 14 and we're now back into open session, Commissioners' 15 Court is in session, open. 16 And we have item 1.32 of the agenda 17 consider, discuss and take appropriate action regarding 18 a personnel matter. 19 COMMISSIONER REEVES: No, Sir. This is the 20 2:00. 21 COMMISSIONER LETZ: We're going to do 1.31 22 first. 23 JUDGE POLLARD: 1.31 first, all right. 24 Consider, discuss and take appropriate action on 25 interviews and possible hiring of the 4-H Youth Educator 118 1 at the Kerr County Extension Office. Are we going to do 2 that in executive session? 3 COMMISSIONER LETZ: Yes, I believe so. And 4 we could probably go into executive session and then 5 maybe I thought -- 6 JUDGE POLLARD: And come into open session 7 after that. 8 COMMISSIONER LETZ: After that. But I'd 9 like to visit with Angela and Roy before we start 10 interviews. 11 JUDGE POLLARD: I just left Heather in her 12 office and she's busy and if somebody would call her and 13 let her know when y'all need her up here for anything. 14 So we'll go ahead with the interviews. 15 COMMISSIONER REEVES: You want to go into 16 executive session? 17 JUDGE POLLARD: Uh-huh. 18 COMMISSIONER REEVES: And Roy and Angela 19 could stay for a few minutes. 20 JUDGE POLLARD: It's a continuation of the 21 prior executive session. I won't call all those numbers 22 again. 23 (Executive Session.) 24 JUDGE POLLARD: Okay, it's the same day, May 25 14th, and now it's now 3:38 p.m. And we're coming out 119 1 of closed session back into open session. And at this 2 time is there anything to be announced. 3 COMMISSIONER BELEW: Oh, it's me. I guess 4 so. Well, after reviewing the candidates for the 5 position and listening to the Supervisors, I think we 6 should go with Mr. Dickson -- 7 JUDGE POLLARD: Is there a second? 8 COMMISSIONER BELEW: -- based on everything 9 we've heard. 10 JUDGE POLLARD: On the fence falling off 11 fence time. 12 COMMISSIONER LETZ: I'll second it. 13 JUDGE POLLARD: All right, it's been moved 14 by Commissioner Precinct 1, seconded by Commissioner 15 Precinct 3 to choose Mr. Dickson. Is there any further 16 comment or discussion? There being none, those in 17 favor -- 18 COMMISSIONER BELEW: Let me say for the 19 record it was a very difficult decision. We had 3 20 excellent candidates and I do want to thank them all. 21 JUDGE POLLARD: Yeah, I think so. Y'all 22 might be interested in knowing ranking them we picked 23 him last. 24 MR. WALSTON: We did an interview, and I can 25 tell you I can understand -- 120 1 MS. FIEDLER: And he gets stage fright 2 inside the courtroom. 3 MR. WALSTON: The courtroom is a little bit 4 intimidating. 5 JUDGE POLLARD: Any further comment or 6 discussion? 7 COMMISSIONER LETZ: What salary did you tell 8 Mr. Dickson? 9 MR. WALSTON: 43. 10 COMMISSIONER LETZ: And the salary's at 43 11 thousand, that was our previous court order we set. 12 COMMISSIONER BELEW: Okay. So I should read 13 that into the record or -- 14 JUDGE POLLARD: Yeah. At a salary of 15 $43,000.00, that's the motion. You agree that's the 16 motion, you agree to that, the second? 17 COMMISSIONER LETZ: Yes. 18 JUDGE POLLARD: All right, is there any 19 further comment or discussion? There being none, those 20 in favor of the notion signify by raising your right 21 hands. I'll raise it up, too, it's three to one. Mr. 22 Dickson, you're opposed -- 23 COMMISSIONER REEVES: Let the record reflect 24 I'm voting against. 25 JUDGE POLLARD: All right. 121 1 COMMISSIONER REEVES: We need to go back to 2 item 1.32. 3 JUDGE POLLARD: 1 point what? Oh, yeah 4 let's go back to that item now. What do you want to do? 5 COMMISSIONER LETZ: Let me think a minute 6 before I start talking. 7 MRS. GRINSTEAD: Heather's on her way. 8 (Off the record.) 9 COMMISSIONER REEVES: Nothing's changed 10 since one o'clock? 11 MRS. STEBBINS: No. No, Sir. Can we have 12 another executive session so I can make a request? 13 JUDGE POLLARD: Okay. 14 MRS. STEBBINS: Just quickly. 15 JUDGE POLLARD: All right. 16 (Executive Session.) 17 JUDGE POLLARD: All right, we're back in 18 open session then. It's now about 14 minutes to 4 p.m. 19 on May the 14th. Are there any -- 20 COMMISSIONER LETZ: Under agenda item 1.32, 21 Judge, I'd like to make a motion that Liaisons for 22 various departments shall have the authority to 23 administer discipline to employees in that respective 24 department for poor performance of violation of policy, 25 disruptive behavior, or any other behavior activity 122 1 which the liaison feels is not acceptable as it relates 2 to the employee's job or in the best interest of the 3 Department, or the County; however, this does not 4 include termination of any employee. 5 COMMISSIONER REEVES: I'll second it. 6 JUDGE POLLARD: Actually, I have one 7 question. Since that's a policy that we have previously 8 approved is there any reason why we have to make a 9 motion now? 10 COMMISSIONER LETZ: The policy actually 11 reads Supervisor; it doesn't include -- it doesn't cover 12 liaisons, so -- 13 MRS. STEBBINS: Right. 14 COMMISSIONER LETZ: So the same policy we 15 have for all of the departments. 16 JUDGE POLLARD: That motion in regard to 17 item 1.32 of the agenda package today was made by 18 Commissioner Letz, Commissioner Precinct 3, and seconded 19 by Commissioner Reeves of Precinct 4. Is there -- I'm 20 not going to repeat it, it was read into the record. Is 21 there any further comment or discussion? There being 22 none, those in favor signify by raising your right 23 hands. It's three zero, one abstention, myself, it 24 passes. 25 COMMISSIONER LETZ: Are we adjourned? 123 1 JUDGE POLLARD: Is there any further 2 business? If not, we're adjourned. Thank you. 3 * * * * * * 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 124 1 STATE OF TEXAS * 2 COUNTY OF KERR * 3 I, DEBRA ELLEN GIFFORD, Certified Shorthand 4 Reporter in and for the State of Texas, and Official 5 Court Reporter in and for Kerr County, do hereby certify 6 that the above and foregoing pages contain and comprise 7 a true and correct transcription of the proceedings had 8 in the above-entitled Commissioners' Court. 9 Dated this the 25th day of May, A.D. 2018. 10 11 /s/DEBRA ELLEN GIFFORD Certified Shorthand Reporter 12 No. 953 Expiration Date 12/31/2018 13 * * * * * * 14 15 16 17 18 19 20 21 22 23 24 25