1 1 2 3 KERR COUNTY COMMISSIONERS' COURT 4 Regular Session 5 Monday, September 24, 2018 6 9:00 a.m. 7 Commissioners' Courtroom 8 Kerr County Courthouse 9 Kerrville, Texas 78028 10 11 12 13 14 15 16 17 18 19 20 21 22 23 PRESENT: TOM POLLARD, Kerr County Judge HARLEY BELEW, Commissioner Pct. 1 24 TOM MOSER, Commissioner Pct. 2 JONATHAN LETZ, Commissioner Pct. 3 25 BOB REEVES, Commissioner Pct. 4 2 1 I-N-D-E-X 2 NO. PAGE 3 *** Commissioner's Comments. 7 4 1.1 Consider, discuss and take appropriate 10 action to increase the contract amount 5 for the 2018 Road Reconstruction Project. 6 1.2 Consider, discuss and take appropriate 11 action for the Court to set a public 7 hearing for 9 a.m. on November 13, 2018 for the revision of plat for Saddlewood 8 Estates Section 3, Lots 11 and 12, Block 6, Volume 6, Page 294. 9 1.3 Consider, discuss and take appropriate 13 10 action on request to close Flat Rock Park to the public on November 11th, 2018 for 11 the purposes of allowing voluntary fire departments to engage in "Moving Big Water 12 Training". 13 1.4 Consider, discuss and take appropriate 20 action to approve scope of work for 14 landscape concept plan per contract with Peter Lewis. 15 1.5 Consider, discuss and take appropriate 26 16 action on request for change orders No. 12 and No. 13 received from Kendnel Kasper 17 for the 216th District Attorney's office, to include modifying Court Order #36987. 18 1.6 Consider, discuss and take appropriate 28 19 action to approve administration contracts with GrantWorks and startup documents for 20 the 2018 TxCDBG (Texas Community Development Block Grant) Community Development Fund 21 Colonia Fund Construction (CFC) projects 7218045 and 7218055. 22 1.7 Consider, discuss and take appropriate 29 23 action A1101 TxCDBG Contract Amendment/Modification request from the 24 Texas Department of Agriculture for Texas Community Development Block Grant Project 25 No. 7215045. 3 1 I-N-D-E-X 2 NO. PAGE 3 1.8 Consider, discuss and take appropriate 31 action to approve Engineering/Architectural/ 4 Surveyor Services Contract with Tetra Tech for the East Kerr County/Center Point 5 Wastewater Project in connection with the Texas Community Development Block Grant 6 (TxCDBG) Program, Project No. 7218045. 7 1.9 Consider, discuss and take appropriate 32 action to approve Engineering/Architectural/ 8 Surveyor Services Contract with Tetra Tech for the East Kerr County/Center Point 9 Wastewater Project in connection with the Texas Community Development Block Grant 10 (TxCDBG) Program, Project No. 7218055. 11 1.10 Consider, discuss and take appropriate 33 action regarding policy for connecting 12 to the East Kerr County/Center Point Wastewater Project. 13 1.11 Consider, discuss and take appropriate 35 14 action regarding setting schedule for the second recycling trailer. 15 1.19 Consider, discuss and take appropriate 39 16 action to approve setting the cost for a copy of the fiscal year 2018-19 Kerr 17 County budget. 18 1.20 Consider, discuss and take appropriate 40 action to designate a day of the week on 19 which the Court shall convene in a regular term for the FY 2018/2019. 20 1.12 Public hearing on proposed Kerr County 43 21 budget for FY 2018- 2019. 22 1.21 Consider, discuss and take appropriate 43 action to approve Kerr County Investment 23 Policy (Texas Government Code Section 2256.005(e)) and broker/dealer list for 24 Kerr County's Investment Policy in accordance with the Public Funds 25 Investment Act (Texas Government Code Section 2256.005(k)). 4 1 I-N-D-E-X 2 NO. PAGE 3 1.20 Consider, discuss and take appropriate 45 action to designate a day of the week on 4 which the Court shall convene in a regular term for the FY 2018/2019. 5 1.13 Consider, discuss and take appropriate 48 6 action regarding any changes to the proposed Kerr County budget for the 7 FY 2018-2019. 8 1.14 Consider, discuss and take appropriate 53 action to set the salaries, expenses, and 9 other allowances of elected officials as published on the August 15, 2018 in the 10 Kerrville Daily Times. 11 1.15 Consider, discuss and take appropriate 54 action to adopt fiscal year 2018-2019 Kerr 12 County Budget, and to take a record vote. 13 1.16 Consider, discuss and take appropriate 56 action to ratify the property tax increase 14 as reflected in the budget and take a record vote. 15 1.17 Consider, discuss and take appropriate 58 16 action to adopt the 2018 Lake Ingram Estates Road District tax rate. 17 1.18 Consider, discuss and take appropriate 60 18 action to take a record vote on the 2018 Kerr County tax rate. This will be the 19 combined tax rate for Kerr County and Lateral Roads. 20 1.22 Consider, discuss and take appropriate 63 21 action to approve the contract with Castle Lake Volunteer Fire Department and allow 22 the County Judge to sign same. 23 1.23 Consider, discuss and take appropriate 65 action to approve 2019 Sheriff's and 24 Constables' fees. 25 5 1 I-N-D-E-X 2 NO. PAGE 3 1.26 Consider, discuss and take appropriate 66 action to accept the proposal from design- 4 builder J.K. Bernhard, and award contract for the Sheriff's Training Building to same. 5 1.24 Consider, discuss and take appropriate 69 6 action to approve Interlocal Agreement with Upper Guadalupe River Authority (UGRA) 7 regarding feral hog abatement. 8 1.27 Consider, discuss and take appropriate 73 action to approve FY 2019 VINE Service 9 Agreement No. 1990290, and authorize the County Judge to sign same. 10 1.28 Consider, discuss and take appropriate 75 11 action to execute Agreement with Correctional Care Solutions, LLC (CCS) 12 for inmate healthcare services for FY 2018-19. 13 1.25 Consider, discuss and take appropriate 77 14 action to approve Interlocal Agreement with Kerrville Independent School District 15 (KISD) regarding using the Hill Country Youth Event Center (HCYEC) as an 16 evacuation center in case of emergency. 17 1.29 Consider, discuss and take appropriate 94 action on law library procedures. 18 1.30 Consider, discuss and take appropriate 99 19 action regarding the Veteran Services Office Advisory Committee. 20 1.31 Consider, discuss and take appropriate 101 21 action to post Human Resources Director position opening and hiring process. 22 1.32 Consider, discuss and take appropriate 104 23 action to renew TAC Risk Management Pool Workers Compensation Program for 2019, 24 and have County Judge sign same. 25 6 1 I-N-D-E-X 2 NO. PAGE 3 1.33 Consider, discuss and take appropriate 105 action to authorize County Judge to sign 4 necessary documents regarding the purchase of real property in relation 5 to the Ingram boat dock. 6 4.4 Approve and accept Monthly Reports. 108 7 4.6 Court Orders. 108 8 5.1 Reports from Commissioners/Liaison 110 Committee Assignments as per attachment. 9 5.2 Reports from Elected Officials/Department 113 10 Heads. 11 5.4 Update on East Kerr County/Center Point 115 Wastewater Project. 12 1.20 Consider, discuss and take appropriate 116 13 action to designate a day of the week on which the Court shall convene in a 14 regular term for the FY 2018/2019. 15 1.35 Presentation regarding Census 2020 and 119 Complete Count Committee formation. 16 *** Adjournment. 140 17 *** Reporter's Certificate. 141 18 * * * * * * 19 20 21 22 23 24 25 7 1 JUDGE POLLARD: All right, let's have order 2 in the courtroom. It's Monday September the 24th, 2018. 3 It's now 9 a.m. Kerr County Commissioners' Court is in 4 session. We begin today with Commissioner Precinct 1, 5 Mr. Harley Belew, with the leading us in the Prayer and 6 the Pledge. 7 (Prayer and the Pledge of Allegiance.) 8 JUDGE POLLARD: Hook 'em Horns. 9 (Laughter.) 10 JUDGE POLLARD: All right. This is the part 11 of the agenda where the public can speak on something 12 that is not on the regular agenda. If there's anyone 13 wishing to speak on something not on the regular agenda 14 then please step forward to the podium, identify 15 yourself by name and address, and try to limit your 16 comments to three minutes, please. Is there anyone? 17 Okay, there being none we'll go now to the Commissioners 18 and County Judge for comments. Commissioner 1. 19 COMMISSIONER BELEW: I went to Washington 20 D.C. last week for an intergovernmental conference, got 21 to meet the Vice President, and that was interesting. 22 It was a very good conference, very beneficial. 23 And I want to mention one thing here. I 24 talked to the Assistant Secretary of Education, Frank 25 Brogan, about the future of our schools in general,and 8 1 it was -- it was good to hear somebody talking about the 2 need for vocational training in our high schools and 3 that not everyone needs to go to school and not 4 everybody needs to be saddled with debts from school and 5 a job that they can't pay off that debt, and so because 6 of that and because of the some of the stuff that he -- 7 that we talked about, I wanted to draw everybody's 8 attention to something called the Perkins Act, which has 9 been -- I don't know what the wording would be. It's 10 been re -- when you start something up again, it's just 11 been kick started again, I guess. I don't know what 12 other way to say it -- 13 JUDGE POLLARD: Reinvigorated. 14 COMMISSIONER BELEW: Reinvigorated. It's an 15 effort to have better vocational training in our 16 schools. So it's something I'll be looking into. I'll 17 be talking to the Superintendent of the KISD about it. 18 I'm very encouraged by what I've heard. 19 JUDGE POLLARD: Thank you. Anything else? 20 Mr. Moser. 21 COMMISSIONER MOSER: Nothing. 22 JUDGE POLLARD: I just want to say thanks 23 for the rain. I've lost count, somewhere between 15 and 24 16 inches of rain at my house. I live about six and a 25 half miles -- it's incredible. And I'm not saying I 9 1 want it to stop. I thank every drop. 2 COMMISSIONER LETZ: Oh, just middle of 3 football season. A lot of great games going around. A 4 lot of our local teams are doing really well. I won't 5 go into the details. Friday night, and Thursday nights 6 if you don't have anything to do go to one of the 7 stadiums around. It's a lot of fun. 8 JUDGE POLLARD: Yeah. I heard Ingram's 4 9 and 0. Things really changed out in West Kerr County. 10 COMMISSIONER LETZ: Tivy looks good. 11 JUDGE POLLARD: Okay. 12 COMMISSIONER REEVES: Just a couple things. 13 First, livestock show had a very successful fund raiser. 14 I believe we had 760 people inside the Event Center, 15 raised a record $125,000.00. And as I just shared with 16 Mr. Trolinger that the only problem we had was that 17 everybody -- we do online bidding, everybody was using 18 their cell phones, and it was no problem with the County 19 IT, but West Central and AT&T, and a few of them had a 20 little problem keeping up with our demand. So we were 21 still able to handle it, and I thank John for making 22 sure we had enough data out there. 23 Also, if you complain about the traffic this 24 weekend let's remember that we've got a lot of out of 25 town money coming in. We have the triathlon starting, 10 1 and also Hill Country Arts Foundation is opening up the 2 Texas State Arts and Craft Fair this weekend after 3 several years of not having it here, and they're back. 4 And I compliment Fluffy Cash and everybody out at the 5 Art Foundation, taken about four years to make this 6 thing work. And so ribbon cutting Saturday morning 7 there, and I'm glad to have them back. And so just be 8 thankful for all of the out of town money to be hitting 9 Kerr County this weekend. That's all. 10 JUDGE POLLARD: Very good. All right, we'll 11 go to item 1.1 on the agenda consider, discuss and take 12 appropriate action to increase the contract amount for 13 the 2018 road reconstruction project. Mr. Hastings. 14 MR. HASTINGS: Thank you. A construction 15 contract with Allen Keller Construction Company was 16 awarded on June 25th, 2018 by Court Order 36848 in the 17 amount of $211,312.10 for the subgrade and base 18 reconstruction of portions of Indian Creek Road and Rim 19 Rock Road. That's the Rim Rock Road that's in Kerrville 20 South, located in Precincts 4 and 1, respectively. 21 Additional quantities above and beyond the 22 contract amounts were needed to meet the required depth 23 of base in the amount of $4,830.00 as noted in the 24 attached Application and Certificate for payment that 25 has been signed and certified by the County Engineer on 11 1 September 11th, 2018. A budget transfer was approved by 2 the Court on September 13th, 2018 to cover the new 3 contract amount. 4 The engineer requests the Court increase the 5 Allen Keller contract from the amount of the court 6 approved Court Order No. 36848 dated 6-25-18 amount of 7 $211,312.10. We're asking you to approve an increase in 8 amount that is now $216,142.10. It is an overage of 9 $4,830.00, which is approximately seven to eight percent 10 over in the base quantity. And this is to meet the 11 required depth and base quantities for the 2018 Road 12 Reconstruction Project, Precincts 1 and 4. 13 COMMISSIONER REEVES: Make a motion to 14 approve the budget request, and the agenda item. 15 COMMISSIONER BELEW: Second. 16 JUDGE POLLARD: Been moved by Commissioner 17 Precinct 4, seconded by Commissioner Precinct 1 to 18 approve agenda item 1.1, and that is to increase the 19 contract amount of the 2018 Road Reconstruction Project 20 in Kerr County, in Precincts 1 and 4. Is there any 21 further comment or discussion? There being none, those 22 in favor of the motion signify by raising your right 23 hand. It's four zero, unanimous. One abstention, 24 myself. 25 Item 1.2 consider, discuss and take 12 1 appropriate action for the Court to set a public hearing 2 for 9 a.m. on November 13, 2018 for the revision of plat 3 for Saddlewood Estates Section 3, Lots 11 and 12 in 4 Block 6 of record in Volume 6, Page 294 of the official 5 public records of Kerr County, Texas. Mr. Hastings. 6 MR. HASTINGS: Thank you. This proposed 7 revision of plat combines lot 11, 4.92 acres and 12, 8 3.29 acres into lot 12R. 8.22 acres. 9 The County Engineer requests the Court set a 10 public hearing for 9 a.m. on November 13th, 2018 for the 11 revision of plat for Saddlewood Estates Section 3, Lots 12 11 and 12, Block 6, Volume 6, Page 294, Precinct 1. 13 COMMISSIONER BELEW: I'll make the motion. 14 COMMISSIONER MOSER: Second. 15 JUDGE POLLARD: Been moved by Commissioner 16 Precinct 1, seconded by Commissioner Precinct 2 to 17 approve item 1.2, and that is to set a public hearing 18 for 9 a.m. on November 13, 2018 for the revision of plat 19 for Saddlewood Estates Section 3, Lots 11 and 12 in 20 Block 6 of record in Volume 6, Page 294 of the official 21 public records of Kerr County, Texas. Any further 22 comment or discussion? 23 COMMISSIONER LETZ: Question. This is also 24 in the ETJ, correct? 25 MR. HASTINGS: Yes. 13 1 COMMISSIONER LETZ: And the city's going 2 through their process whatever they have? 3 MR. HASTINGS: It's a revision of plat. 4 COMMISSIONER LETZ: They might be able to go 5 through without doing the formal process under their 6 system. 7 MR. HASTINGS: You know, I haven't asked 8 Charlie Dominguez that question, but I'll double check 9 and make sure. 10 COMMISSIONER BELEW: Seems like we had one 11 of these recently back within the City. 12 COMMISSIONER LETZ: Right. 13 JUDGE POLLARD: All right, any further 14 questions? If not, those in favor of the motion signify 15 by raising your right hands. It's four zero, unanimous. 16 One abstention, myself. 17 1.3 consider, discuss and take appropriate 18 action on request for to close Flat Rock Park to the 19 public on November 11th, 2018 for the purposes of 20 allowing voluntary fire departments to engage in "Moving 21 Big Water Training". Mr. Thomas. 22 MR. THOMAS: Good morning, Judge, 23 Commissioners. Yeah, what we would like to do is engage 24 in -- the volunteer fire departments engage in a 25 training called "Moving Big Water". The cost of that 14 1 training if -- there's a company that would come down 2 and do it, but it's pretty expensive. But now we've got 3 TEEX, which is the Texas A&M Agriculture -- or I'm 4 sorry, the Engineering Extension Service has their own 5 trainer who can do that for the volunteer fire 6 departments for free. So what we'd like to be able to 7 do is close the park and use Flat Rock Park for that 8 training on November the 11th. If we close it to the 9 public, I think it would keep the public safe. There's 10 going to be a lot of equipment moving around down there, 11 fire trucks, those type of things, and it would give the 12 volunteer fire departments a chance to work together, 13 and as well do some work with the Kerrville Fire 14 Department as well. 15 The only caveat is the -- there are going to 16 to be drafting water out of the Guadalupe River, but 17 they're going to put the water straight back in, so it's 18 never going to hit the ground, but I have to get a 19 permit from the South Texas Water Manager. And I've 20 called and talked to them and right now they're not 21 giving out any permits but they said now the water flow 22 is sufficient enough where if it stays that way they'll 23 probably issue the permit. Harper has volunteered to 24 pay for the permit, that's going to be the only cost, 25 giving them 385,000 gallons of water and that's water 15 1 for the whole day, and I doubt they'll use anywhere near 2 that. But that's -- right now I'm supposed to wait 3 until the first week of October to call her back to see 4 if we can get the permit, but we'd like to see if we can 5 get the park closed first and then go from there. 6 COMMISSIONER MOSER: Dub, question. 7 November 11th is Veterans Day -- 8 MR. THOMAS: Uh-huh. 9 COMMISSIONER MOSER: -- and Monday's a 10 holiday. The park's probably going to be used -- would 11 like to be used by the public a lot on that Sunday. Is 12 there any flexibility in that date? 13 MR. THOMAS: Yeah. We just picked a date. 14 I mean I don't know if we talked about another day or -- 15 COMMISSIONER MOSER: I think you're going to 16 hit the public pretty hard, and November's a good time 17 of the year, and it's probably a long weekend for a lot 18 of people since Monday's a holiday. So if there's some 19 flexibility there, I think it would be helpful not to 20 close the whole park. Because you close the dog run, 21 you close all the picnic area, the fishing area. 22 MR. THOMAS: Yeah, we were going to ask it 23 be closed from about 7 a.m. to 6 p.m., so all day. 24 COMMISSIONER MOSER: That wipes out the 25 whole day, so it doesn't look like the optimum day for 16 1 the public. 2 COMMISSIONER LETZ: Well, the dog park 3 wouldn't be closed. 4 COMMISSIONER MOSER: Yeah, it would. Well 5 he's going to close the whole park. 6 COMMISSIONER LETZ: Well, I mean -- I'm 7 saying you can't get trucks and equipment -- onto the 8 dog park portion of it so it would stay open. 9 MR. THOMAS: No, it wouldn't. The idea is 10 to fill the trucks up and then they're going to drive up 11 on River Road and then they'll bring them back down and 12 then we'll dump the water back in right there. 13 COMMISSIONER MOSER: Yeah, I was thinking 14 the whole park, picnic area and everything. Sunday's 15 probably the most popular day for the public out there, 16 and all I'm asking is do you have any flexibility in not 17 doing it that weekend, which is a long weekend? 18 MR. THOMAS: Yeah. I mean I'm sure we do. 19 Just when I talked to Tony Leonard, he was my TEEX 20 contact getting the training set up. 21 COMMISSIONER MOSER: If you could do that, 22 sure would be -- 23 COMMISSIONER REEVES: Well, maybe there's a 24 mid point solution on this because yeah, I know the park 25 would be closed to the public, but as far as the Dog 17 1 Park the people could -- the steps that were put in 2 behind the 4-H project barn, they could enter and still 3 be by foot from there to the park up on top. And you're 4 more concerned on personnel safety, are you not -- 5 MR. THOMAS: Yes, Sir. 6 COMMISSIONER REEVES: -- because of the 7 emergency vehicles being in there, and cars darting 8 around. 9 MR. THOMAS: Correct. 10 COMMISSIONER REEVES: If we wanted to leave 11 the dog park open but just have access only from River 12 Road. Now, if I understood Mr. Alexander correctly, 13 you're not going to be running at a high rate of speed 14 on River Road -- 15 MR. THOMAS: Oh, no. 16 COMMISSIONER REEVES: -- just kind of 17 simulating out, moving a load of water so that traffic 18 could -- pedestrians up on River Road, you're not 19 wanting it closed, so they could watch out for that, and 20 maybe that's a compromise between the two. Is close the 21 lower part, leave the dog park open with pedestrian 22 access only from River Road as the steps, and then still 23 allow the training to go on. Because maybe speaking out 24 of turn, maybe one of the reasons y'all were wanting 25 November 11th because it is a long weekend for the 18 1 people that are taking off to come for the training. 2 COMMISSIONER MOSER: Well, I'm not just 3 talking about the Dog Park. Let me make it very clear, 4 I think there's more people use the other part of the 5 park than the Dog Park. So I'm talking about the whole 6 park for a long weekend for a lot of people that they're 7 going to close it for six or seven hours to all of them, 8 and if there's an option on another date, I think it 9 would be better. 10 COMMISSIONER LETZ: Why don't we just see if 11 you can do it the following Sunday, and if not -- try to 12 move it to the following Sunday, which would be the 13 18th. 14 MR. THOMAS: All right. We'll check on the 15 instructor availability and all that stuff and come 16 back. 17 COMMISSIONER REEVES: Because we can close 18 the park next meeting without a problem. 19 COMMISSIONER LETZ: Yeah. We have plenty of 20 time to do it, and I don't have a problem closing the 21 park. 22 MR. THOMAS: Well, still the caveat to the 23 whole thing is being able to get that permit anyway to 24 draft the water. 25 COMMISSIONER REEVES: And I feel the 19 1 training is upmost in my mind, moving these large trucks 2 of water; it's not like -- 3 MR. THOMAS: This is something they don't 4 normally get to practice. 5 COMMISSIONER MOSER: And I think one thing 6 we talked about before you came in this position really 7 good is to have training like this, you know, across the 8 board, full spectrum of everybody, I think it's 9 fantastic. I'm just questioning the need for that day. 10 COMMISSIONER REEVES: If you could check. 11 If not, I have no problem with November 11th. But 12 instead of having them vote and rescind, see if it's 13 available, and if not, I would be fine with this date. 14 MR. THOMAS: Okay. We'll do that. Thank 15 y'all. 16 COMMISSIONER MOSER: And then we'll have 17 to -- 18 JUDGE POLLARD: Mr. Lampman or Mr. 19 Alexander, do you have something you want to add to 20 that? 21 MR. LAMPMAN: No, Sir. I also work for 22 TEEX, and the instructor availability because there's a 23 limited amount of instructors that can actually teach 24 this course. 25 MR. THOMAS: Yeah, there's one. 20 1 JUDGE POLLARD: Well, we thank you, and 2 thank you for what you're doing. 3 COMMISSIONER REEVES: And just come back 4 next meeting, Dub, and if the 11th is the only date then 5 we need to do it. 6 MR. THOMAS: Sure. We'll come up with a 7 couple alternate dates and we'll see what we can do. 8 COMMISSIONER MOSER: Thanks, guys, for doing 9 that. 10 JUDGE POLLARD: All right. Item 1.4 11 consider, discuss and take appropriate action to approve 12 scope of work for landscape concept plan per contract 13 with Peter Lewis. Commissioner Letz. 14 COMMISSIONER LETZ: Yes. In the agenda 15 package there was a scope of work. This is part of the 16 work that we hired Peter Lewis to look at, one of the 17 projects. This first one that he was able to put 18 together a scope with some actual thoughts. I met with 19 Peter, and he's going to probably want to hire under him 20 Itschner Landscape Architect by agreement, he's a very 21 good landscape designer, to work with Peter a little bit 22 on that scope of work included the funds that are in the 23 budget? Part of this also I've -- or I shouldn't say I, 24 Jody, recontacted the people that worked with the 25 landscape committee originally, and found out they were 21 1 still interested in working. Linda Ables, Kyle Bond, 2 Bill Rector, George Eychner and Joe Herring would all 3 like to serve, and I think it's a pretty good cross 4 section of people that, you know, are familiar with the 5 downtown area. And we'll go with that and add another 6 person or more if we so choose. But anyway going to 7 meet with them a little bit and see what they come up 8 with. I anticipate they're going to come up with a 9 pretty extensive project, probably pretty costly project 10 based on the sketches with them, and asked them if they 11 could come back to have it kind of like a menu of 12 various items because it's something that -- and I do 13 not think we'd be able to certainly afford at one point 14 or one time. But anyway, that's moving forward. 15 And I make a motion to approve the scope of 16 work and authorize the County Judge to sign same as 17 presented. 18 COMMISSIONER MOSER: Question. Is this more 19 than a landscape? Is this for feeders being involved, 20 or is it just landscaping? 21 COMMISSIONER LETZ: Landscaping comes in -- 22 I mean it's hardscape, landscape, it's everything on the 23 courthouse square, how it looks. So I mean landscape, 24 you know, I mean it's a design. 25 COMMISSIONER MOSER: So it may be moving the 22 1 gazebo or something like that? 2 COMMISSIONER LETZ: Well, it's along the 3 lines of pavers in areas, and it's a -- it's not just 4 plants. 5 COMMISSIONER MOSER: Okay, it's not just 6 landscaping stuff. 7 COMMISSIONER LETZ: No. 8 COMMISSIONER BELEW: My question is have we 9 found out where all the utilities are? 10 COMMISSIONER LETZ: That's part of this 11 project, we'll do that. We don't know where they all 12 are. Part of this -- I think it's part of this, and if 13 not we'll be back with another agenda item. Voelkel 14 Engineering did a survey a number of years ago and 15 they're going to update that for $600.00, and I probably 16 ought to have included that in my motion that that would 17 be included in that separate, and come back and get rid 18 of the trees that are gone and add trees where we 19 planted, and get rid of the fountain that used to be 20 there and add the gazebo and all that to get it current. 21 The utilities will be part of their -- what they're 22 looking at, what needs to be there. I don't think they 23 have the expertise or ability to really to figure out -- 24 I don't know that anyone does, what's actually there. 25 COMMISSIONER BELEW: Right. How do we 23 1 determine that? 2 COMMISSIONER LETZ: I think it would 3 probably be a redo at some point. In talking with Shane 4 there's a lot of problems with the current system, and I 5 think at some point you get with an electrical 6 contractor and say look at it, do we start over or can 7 it be fixed. That's really separate from this. 8 COMMISSIONER BELEW: Now, if we proceed with 9 landscaping and then we have to dig something up, or 10 change things, are we going to -- have we gotten the 11 cart before the horse? 12 COMMISSIONER LETZ: No. This is just a -- 13 coming up with a concept plan, which would include where 14 we need power. This is really the first step is to what 15 needs -- what's it all needs to look like. The ideal 16 with probably be -- you know, we talked a lot about 17 dressing it up everything from tree trimming to adding 18 pavers in areas, and trying to -- I mean it's -- when 19 you really spend time in walking around it's interesting 20 how things were done. One of best examples is if you 21 walk down here the annex obviously was added to the old 22 courthouse. The lamp posts around here predate that 23 addition, so this sidewalk walks right into a lamp post. 24 That's why it's really narrow, they had to avoid it. So 25 how do we fix that. How do we fix some of these things 24 1 that have been around a long time that are just the 2 nature of add-ons. And it's really going to have -- I 3 mean I have no idea what all exactly they're going to 4 address, but it's going to be everything from -- I know 5 they don't like that railing that's around here, that 6 cream painted stuff. So it's like redoing that or come 7 up with a recommendation on what to do there to dress 8 that up. Redo the lamp posts, lighting, where we need 9 electrical, where we don't need electrical. Pavers, 10 trees. I mean it's pretty much comprehensive as a plan 11 to move forward, so -- 12 COMMISSIONER MOSER: Two questions. Is 13 there a schedule associated with it? 14 COMMISSIONER LETZ: Not that I'm aware of. 15 I would think that their -- the landscape committee is 16 ready to go, and Peter's going to meet with them early 17 on so this will be kind of the first. I think Spectra 18 will have some more scopes of work for the other 19 projects. 20 COMMISSIONER MOSER: Second question, it's 21 in the budget? That's in the 8,400 that's in the 22 budget? 23 COMMISSIONER LETZ: Yes, it's in the 24 contract amount that we approved for Peter Lewis, which 25 is I think not to exceed 50 thousand over three years. 25 1 COMMISSIONER MOSER: Okay. Good enough. 2 COMMISSIONER BELEW: So it can be done in 3 stages? 4 COMMISSIONER LETZ: The landscape, yes, 5 it'll have to be done in landscape. I mean the numbers 6 were real large that they were tossing around. I'm 7 saying that ain't going to happen in one year. But you 8 know, we need a plan. 9 JUDGE POLLARD: Does the motion include the 10 appointment of members of the committee? 11 COMMISSIONER LETZ: No. They've already 12 been appointed. The motion was just the 84 -- $8,400.00 13 amount scope of work and the scope of work as presented, 14 and $600.00 for Voelkel Engineering to update their site 15 survey. 16 JUDGE POLLARD: Is there a second? 17 COMMISSIONER BELEW: Second. 18 JUDGE POLLARD: Moved by Commissioner 19 Precinct 3, seconded by Commissioner Precinct 1 of item 20 1.4 of the agenda, and that is to approve the proposed 21 landscape concept plan for contract with Peter Lewis. I 22 believe it's $8,400.00, if I remember right. 23 COMMISSIONER LETZ: Yes. 24 JUDGE POLLARD: And also to approve the 25 $600.00 for the County Engineering to do the -- 26 1 COMMISSIONER LETZ: The County Surveyor. 2 JUDGE POLLARD: I'm sorry. Surveyor, yeah, 3 Voelkel. 4 COMMISSIONER BELEW: You got the Engineer's 5 attention. 6 JUDGE POLLARD: All right, is there any 7 further discussion? If not, those in favor of the 8 motion signify by raising your right hands. It's four 9 zero, unanimous. One abstention, myself. 10 Item 1.5 consider, discuss and take 11 appropriate action on request for change orders No. 12 12 and No. 13 received from Kendnel Kasper for the 216th 13 District Attorney's office, to include modifying Court 14 Order #36987. 15 JUDGE POLLARD: Is Lucy Wilke here, or 16 anybody here on her behalf? 17 MRS. GRINSTEAD: Candice was supposed to be 18 here. 19 JUDGE POLLARD: She's not supposed to be? 20 MRS. GRINSTEAD: Candice was supposed to be. 21 Candice Flores was supposed to be. The backup, if you 22 want to read it, it explains what happened. 23 COMMISSIONER MOSER: So how many of these 24 things are we going to continue to have. Seems like we 25 have one every court session. 27 1 COMMISSIONER REEVES: I think this is from 2 the last court session, Commissioner. 3 MRS. DOSS: It is. 4 COMMISSIONER REEVES: I was looking at the 5 backup, and it just needed to clarify a request. It 6 says request for Change #12 was not submitted to the 7 Court previously. It was determined that it was not 8 needed. It's now being submitted only for record 9 keeping purposes. And then -- 10 COMMISSIONER MOSER: Something about 11 changing the swing of a door or something like that. 12 COMMISSIONER REEVES: And then to ratify we 13 approved request for Change #13 at the September 10th 14 meeting, but the Court Order stated request for 12 15 instead of 13, and the motion did, too, so therefore 16 court order number 36987 needed to be amended and 17 changed as follows: Approve the request for change 18 order received from Kendnel Kasper Kendall for the 216th 19 District Attorney's office RFC #13 lockers and storage 20 cabinets. Just so it's the same work we approved, but 21 clarifying the court order and I'll make that in the 22 form of a motion. 23 COMMISSIONER MOSER: I'll second that. 24 JUDGE POLLARD: Been moved by Commissioner 25 Precinct 4, seconded by Commissioner Precinct 2 pursuant 28 1 to item 1.5 of the agenda that was dictated into the 2 record by Commissioner Precinct 4. Any further comment 3 or question? If not, those in favor of the motion 4 signify by raising your right hands. It's four zero, 5 unanimous. One abstention, myself. 6 Item 1.6 consider, discuss and take 7 appropriate action to approve administration contracts 8 with GrantWorks and startup documents for the 2018 Texas 9 Community Development Block Grant Development Fund, 10 Colonia Fund construction projects 7218045 and 7218055. 11 Hi, Katie. 12 MS. FALGOUST: Good morning. 13 COMMISSIONER MOSER: Can I set the basis for 14 this, maybe simplify? 15 MS. FALGOUST: Sure. 16 COMMISSIONER MOSER: This is the third and 17 fourth verse of the same song we sung before out there 18 for the Texas Department of Agriculture for engineering 19 and administrative services. So it's nothing new, it's 20 just a continuation of what we're doing. And this 21 should finish the TDA work for the entire project. 22 Sorry, Katie, but just put it in 23 perspective. 24 MS. FALGOUST: Yeah, definitely. So the 25 County was awarded two grants earlier this year, so 29 1 these are two administrative contracts for each of those 2 grants, and each grant is for any first time connection 3 and for this Kerr County wastewater project. 4 COMMISSIONER LETZ: I move approval and 5 authorize the County Judge to sign same. 6 COMMISSIONER MOSER: Second. 7 JUDGE POLLARD: Court been moved by 8 Commissioner Precinct 3, seconded by Commissioner 9 Precinct 2. This is item 1.6 on the agenda, and that is 10 to approve the administration contracts, and startup 11 documents for the 2018 Texas Community Development Block 12 Grant, Community Development Fund Colonia Fund 13 construction projects number 7218045 and 7218055. Is 14 there any further comment or discussion? If not, those 15 in favor of the motion signify by raising your right 16 hands. It's four zero, unanimous. One abstention, 17 myself. 18 Item 1.7 consider, discuss and take 19 appropriate action A1101 TxCDBG Contract 20 Amendment/Modification request from the Texas Department 21 of Agriculture for Texas Community Development Block 22 Grant Project No. 7215045. Katie. 23 MS. FALGOUST: So this is for the 2015 24 Colonia Grant. It's to request the one year extension 25 through November 19th of 2019 and it's due to the 30 1 infrastructure in Westwood and Center Point need to be 2 installed before the connections can -- the household 3 can actually be connected to the system. So Westwood 4 should be connected in the next month or so, with Center 5 Point happening after, so this will give us more time to 6 complete this grant. About 40 laterals have already 7 been installed, and this grant is for 90 connections. 8 COMMISSIONER MOSER: And this, the 9 extension, is not a problem with TDA? 10 MS. FALGOUST: Hopefully not. So when 11 projects are funded by multiple funding sources there's 12 a little bit more leniency in requesting additional 13 time. 14 COMMISSIONER MOSER: So this is just a 15 request? 16 MS. FALGOUST: Yeah, correct. 17 COMMISSIONER MOSER: I move for approval. 18 COMMISSIONER LETZ: Second. 19 JUDGE POLLARD: Been moved by Commissioner 20 Precinct 2, seconded by Commissioner Precinct 3 to 21 approve item 1.7 of the agenda, and that is to take 22 appropriate action on this contract amendment/ 23 modification request with the Texas Department of 24 Agriculture for the Texas Community Development Block 25 Grant 7215045, in effect an extension as requested 31 1 therein. Any further comments or discussion? If 2 there's none, those in favor of the motion signify by 3 raising their right hands. It's four zero, unanimous. 4 One abstention, myself. 5 Item 1.8 consider, discuss and take 6 appropriate action to approve Engineering/Architectural/ 7 Surveyor Services Contract with Tetra Tech for the East 8 Kerr County/Center Point Wastewater Project in 9 connection with the Texas Community Development Block 10 Grant (TxCDBG) Program, Project No. 7218045. How are 11 you, Sir? 12 MR. BURGER: Very good, very good. Good to 13 see you. This goes along with the administration 14 contract that was just approved for the Grant Project. 15 So again, the same song, different verse. 16 JUDGE POLLARD: All right. 17 COMMISSIONER LETZ: Move for approval. 18 COMMISSIONER MOSER: Second. 19 JUDGE POLLARD: Been moved by Commissioner 20 Precinct 3, seconded by Commissioner Precinct 2 to 21 approve item 1.8 of the agenda, and that is to approve 22 Engineering/Architectural/ Surveyor Services Contract 23 with Tetra Tech for the East Kerr County/Center Point 24 Wastewater Project in connection with the Texas 25 Community Development Block Grant (TxCDBG) Program, 32 1 Project No. 7218045. Is there any further comment, 2 question or discussion? There being none, those in 3 favor signify by raising their right hands. It's four 4 zero, unanimous. One abstention, myself. Thank you, 5 Sir. 6 MR. BURGER: Thank you. 7 COMMISSIONER MOSER: One more. 8 JUDGE POLLARD: All right, 1.9 consider, 9 discuss and take appropriate action to approve 10 Engineering/Architectural/ Surveyor Services Contract 11 with Tetra Tech for the East Kerr County/Center Point 12 Wastewater Project in connection with the Texas 13 Community Development Block Grant (TxCDBG) Program, 14 Project No. 7218055. Yes, Sir. 15 COMMISSIONER MOSER: Same thing. 16 MR. BURGER: Same song, another verse. 17 COMMISSIONER MOSER: Move for approval. 18 COMMISSIONER LETZ: Second. 19 JUDGE POLLARD: Been moved by Commissioner 20 Precinct 2, seconded by Commissioner Precinct 3 to 21 approve item 1.9 of the agenda, and that is to approve 22 Engineering/Architectural/ Surveyor Services Contract 23 with Tetra Tech for the East Kerr County/Center Point 24 Wastewater Project in connection with the Texas 25 Community Development Block Grant (TxCDBG) Program, 33 1 Project No. 7218055. Is there any further comments, 2 question? 3 COMMISSIONER LETZ: I'll make just a general 4 comment for the last four is all these contracts are 5 paid for out of those grants, there's no additional 6 funding coming from the County. 7 JUDGE POLLARD: All right, any other further 8 comments? If not, those in favor of the motion signify 9 by raising your right hands. It's four zero, unanimous. 10 One abstention, myself. 11 Item 1.10 consider, discuss and take 12 appropriate action regarding policy for connecting to 13 the East Kerr County/Center Point Wastewater Project. 14 Commissioner Moser. Mess. 15 COMMISSIONER MOSER: Thanks, Judge, at last 16 Commissioners' Court we discussed, there was no action 17 taken, on looking at the possibilities of waiving the 18 requirements for some people in the County that falls 19 within the project area to be connected. And since that 20 time we've looked more closely at the Texas 21 Administrative Code, and specifically Section 363.508 22 required sewer connections. Our policy says that 23 anybody with one acre or less must connect within 100 24 feet and within the project area, but specifically the 25 words in the Administrative Code is that we require 34 1 property owners that can be served by wastewater system 2 improvements to be connected to the applicant's sewer 3 system, so we have no flexibility is what that amounts 4 to. So I know there's been a lot of discussion, just 5 wanted to bring that forward. So there's some, you 6 know, we'll look to see if some people can't afford it 7 if there's ways to do it, that's a different issue as 8 opposed to waiving it, but it looks like it's not 9 possible that any kind of waiving -- waiver of rights on 10 our -- or authority on our court -- 11 JUDGE POLLARD: So there's no action on this 12 item. 13 COMMISSIONER MOSER: No action. This is 14 just for clarification. 15 JUDGE POLLARD: Any further comment or 16 discussion on it? 17 COMMISSIONER BELEW: I have a question. Is 18 there -- is there a way to set up an assistance program 19 you think? 20 COMMISSIONER MOSER: Yeah, we can look at 21 that, but we were looking at another option other than 22 just assistance, and just literally waiving. It's not 23 possible, and I think that the County Attorney agrees 24 with. She's looked at it. 25 MRS. STEBBINS: Yes, Sir. 35 1 JUDGE POLLARD: As has the Auditor. 2 COMMISSIONER MOSER: End of discussion. 3 JUDGE POLLARD: All right. 1.11 consider, 4 discuss and take appropriate action regarding setting 5 schedule for the second recycling trailer. Reagan. 6 MR. GIVENS: Good morning. As y'all are 7 aware Kerr County did get a grant for a second recycle 8 trailer, which we have purchased, we have the trailer. 9 And the only thing missing is a schedule to get it out 10 there, so I've got a proposal on that. What I'm 11 proposing the first week of every month the trailer will 12 be located at the Upper Turtle Creek School property, 13 which I think is the 300 block of Upper Turtle Creek 14 Road, which is FM1273 and that's Precinct 1. The second 15 week it would be located at the Lion's Park in Center 16 Point, which is Precinct 2. And the third week would be 17 located at Lion's Park as well, that's Precinct 2, but 18 it kind of covers Precinct 3. The fourth week, we'll 19 have one located at Hunt United Methodist Church at 120 20 Merritt Road in Hunt, that's Precinct 4. 21 The proposal also includes having one of 22 those recycle trailers continuously constantly located 23 at the 500 Hayes Street Maintenance Department 24 headquarters here, which I believe is Precinct 3, but 25 that's a central location between all of them. So 36 1 there's kind of a flag, because we did have a little bit 2 of issue with Maintenance Department. It takes time for 3 them to go out. I think they have to send two employees 4 out to pick up a trailer when it's full and then they 5 have to take that trailer to the transfer station, take 6 it back out to where it was located. Having a 7 centralized trailer like that we're hoping what they can 8 do is they can -- when it comes time to go and pick one 9 of these up because it's full they'll haul that trailer 10 from there out and exchange it. They'll drop it and 11 pick up the other one and come in, dump it, and then 12 that trailer will go back to the central location. So 13 that'll cut down on them having to make a second trip 14 back out to put it back. 15 COMMISSIONER REEVES: More efficient time. 16 MR. GIVENS: It's more efficient, it cuts 17 down on the number of trips they have to make each time 18 they pick these up. 19 COMMISSIONER MOSER: So basically the same 20 location accept you added one out at Precinct 1. 21 MR. GIVENS: Yes, Sir. 22 COMMISSIONER MOSER: And you've added the 23 one central here at the -- 24 MR. GIVENS: Yes. Before we had it in Hunt, 25 the one recycle trailer, we had it in Hunt. We had it 37 1 here, and then we had it at Lion's Park in Center Point. 2 COMMISSIONER MOSER: Okay, that's good. 3 COMMISSIONER REEVES: I make a motion to 4 approve the schedule as outlined by Mr. Givens. 5 COMMISSIONER MOSER: I second it. 6 JUDGE POLLARD: Been moved by Commissioner 7 Precinct 4, seconded by Commissioner Precinct 2 to 8 approve the schedule of the item -- it's item 1.11 of 9 the agenda that was dictated into the record by Mr. 10 Givens. Is there any further comment or discussion? 11 COMMISSIONER LETZ: Is this something that 12 we can put on the website? 13 MR. TROLINGER: Yes, Sir, we'll put it on 14 the front page. 15 COMMISSIONER MOSER: As a matter of fact 16 it's on the website. 17 MR. GIVENS: It's on there. It has to be 18 modified. 19 MR. TROLINGER: Especially Hayes Street, to 20 be back there centrally located that's a great benefit 21 to everyone. I'll make sure and highlight that. 22 COMMISSIONER MOSER: I have one question, 23 maybe Reagan knows this. Glass is still not allowed, 24 right, as recyclable? 25 MR. GIVENS: That's correct. And yeah, 38 1 there's no -- it's not actually -- they don't sort it 2 here so it's all -- they put their stuff in there, 3 but -- 4 COMMISSIONER MOSER: Yeah, I know but still 5 glass and -- 6 COMMISSIONER REEVES: And still, but not 7 because the County doesn't want to accept glass. Just 8 Republic Services doesn't accept glass, so we're unable 9 to accept glass. 10 COMMISSIONER BELEW: Now, is there a sign on 11 the trailer telling them what you can leave there? 12 COMMISSIONER REEVES: Yes. There's bins. 13 The trailers have bins that are marked, I believe. 14 MR. GIVENS: The other trailer had marked 15 bins. This one I think they'll have to mark them. 16 COMMISSIONER REEVES: This one needs to be 17 marked, but it's just cardboard, tin cans -- 18 COMMISSIONER MOSER: But -- but we don't 19 have to separate. 20 MR. GIVENS: No. 21 COMMISSIONER MOSER: So you can put anything 22 in any bin. 23 COMMISSIONER REEVES: Well, it just helps 24 with the load when they're pulling it they'll put the 25 heavier stuff -- 39 1 MR. GIVENS: It has a special bin in the 2 back that's just for cardboard long. But everything 3 else can be mixed. 4 COMMISSIONER MOSER: Yeah. Because a lot of 5 people asked. 6 MR. GIVENS: It can be mixed. 7 COMMISSIONER MOSER: And you don't have to 8 separate if you don't want, but if you can it helps. No 9 glass. 10 JUDGE POLLARD: All right, it's not quite 11 9:45 so we're going to have to skip down -- 12 COMMISSIONER BELEW: I think we need to vote 13 on this. 14 JUDGE POLLARD: Okay. Yeah, all right. 15 Those in favor of the motion signify by raising your 16 right hands. It's four zero, unanimous. One 17 abstention, myself. 18 Item 1.19 consider, discuss and take 19 appropriate action to approve setting the cost for a 20 copy of the fiscal year 2018-19 Kerr County budget. 21 This is sponsored by Becky Bolin, but she's out on -- in 22 the hospital on medical leave right now. 23 If you look at your item in the package 1.19 24 you see the backup material in there that kind of 25 explains it all. Are there any questions or comments 40 1 about it? 2 COMMISSIONER MOSER: Does anybody know if 3 it's the same as last year? 4 MRS. GRINSTEAD: It is. 5 JUDGE POLLARD: It says it's the same in the 6 backup material. 7 COMMISSIONER MOSER: I didn't see that. 8 COMMISSIONER LETZ: I move for approval of 9 the agenda item and set the electronic copy at $5.00, a 10 paper copy at $40.00, and the bound version be Kerr 11 County's actual cost for the bound version. 12 COMMISSIONER BELEW: Second. 13 JUDGE POLLARD: Been moved by Commissioner 14 Precinct 3, seconded by Commissioner Precinct 1 pursuant 15 to item 1.19 of the agenda, and that is to approve cost 16 as set forth in the backup material for the copy of the 17 fiscal year 2018-2019 Kerr County budget as the 18 specifics were dictated into the record by Mr. Letz. Is 19 there any further comments or discussion? There being 20 none, those in favor of the motion signify by raising 21 their right hands. It's four zero, unanimous. One 22 abstention, myself. 23 Still not quite 9:45 a.m. We'll go to item 24 1.20 consider, discuss and take appropriate action to 25 designate a day of the week on which the Court shall 41 1 convene in a regular term for the fiscal year 2018 and 2 2019. This is something that we have to do every year. 3 We do it every year, and been setting it for the second 4 and fourth Mondays for the regular Commissioners' Court 5 sessions, and we're considering Thursdays as the Special 6 Sessions, okay? Any further questions or comments? 7 COMMISSIONER MOSER: Is that a motion? 8 JUDGE POLLARD: And a motion. 9 JUDGE POLLARD: You said you made a motion. 10 JUDGE POLLARD: No. 11 COMMISSIONER MOSER: I move that we approve 12 the regular scheduled meetings of the Commissioners' 13 Court for the second and fourth Monday of each month and 14 on Thursday as needed for paying bills, as dictated by 15 the Attorney General. 16 JUDGE POLLARD: Been moved by Commissioner 17 Precinct 2, seconded by Commissioner Precinct 1 to 18 approve the regular Commissioners' Court meetings for 19 the second and fourth Mondays of the month, and has been 20 our practice in the past, and thanks to our illustrious 21 Texas Attorney General we have the Special Sessions on 22 Thursdays at 9 o'clock for a special bill paying one, 23 and they're still going to be just a Special Meeting. 24 Is there any further comment or discussion? 25 COMMISSIONER LETZ: I have a question or 42 1 comment. I have not looked at this recently, but my 2 recollection is that we had to designate one day as the 3 regular meeting, and the other -- the second meeting of 4 the month was a special meeting. 5 COMMISSIONER BELEW: But that's what he 6 said. 7 COMMISSIONER LETZ: No. He said the -- I 8 thought there was only one regular meeting a month. Can 9 we have two? 10 MRS. STEBBINS: I don't remember. I looked 11 it up recently and sent an email about it. If you want 12 to revisit it, I can go look at what I've sent. 13 COMMISSIONER LETZ: Go ahead and do it and 14 if we need to change it we can. At one point we used to 15 only have one regular and one special, but -- 16 MRS. STEBBINS: I do think it may be just 17 one, but I can look. 18 MRS. GRINSTEAD: I think in your backup is 19 the email from Heather from last year. It might be the 20 last page of your backup, or I don't remember what it 21 says, but there is an email that I copied from last year 22 that Heather sent you. 23 MRS. STEBBINS: Yeah, you're right. 24 JUDGE POLLARD: If there's no further 25 comment, all in favor signify by raising your right 43 1 hand. One abstention, myself. 2 Okay, it's 9:45, let's go to item 1.12. 3 This is a public hearing on proposed Kerr County budget 4 for the fiscal year 2018- 2019. I hereby declare the 5 public hearing open. Is there anyone wishing to speak 6 on this matter? If so, please approach the podium, 7 identify yourself by name and address, try to limit your 8 comments to three minutes. Anyone? There being no one, 9 I declare the public hearing closed. 10 Let's go to item 1.13 consider, discuss and 11 take appropriate action regarding any changes to the 12 proposed Kerr County budget for the fiscal year 13 2018-2019. 14 COMMISSIONER BELEW: It's a timed -- 15 JUDGE POLLARD: Oh, it's a timed one at 16 9:50. Can't do it. All right, we'll have to do that 17 one later. 18 Let's go to 1.21 consider, discuss and take 19 appropriate action to approve Kerr County Investment 20 Policy pursuant to the Texas Government Code Section 21 2256.005(e) and broker/dealer list for Kerr County's 22 Investment Policy in accordance with the Public Funds 23 Investment Act Texas Government Code Section 24 2256.005(k). Tracy Soldan. 25 MRS. SOLDAN: Good morning. 44 1 JUDGE POLLARD: You want to interpret all 2 that crap? 3 MRS. SOLDAN: Well, I can tell you that the 4 investment policy did not change from last year. There 5 wasn't a legislative session change. The only change I 6 did make is to the authorized broker dealer list, the 7 last page, I removed a -- regarding Patterson and 8 Associates since we don't use them any more for our 9 investments. 10 COMMISSIONER BELEW: You just scratched them 11 out? 12 MRS. SOLDAN: Yes. 13 COMMISSIONER REEVES: Make a motion to 14 approve the Kerr County Investment Policy, and broker/ 15 dealer list for the Kerr County Investment Policy, and 16 in accordance with the Public Funds Investment Act -- 17 COMMISSIONER BELEW: Second. 18 COMMISSIONER REEVES: -- with the changes as 19 outlined by the Treasurer. 20 JUDGE POLLARD: Been moved by Commissioner 21 Precinct 4, second by Commissioner Precinct 1 as to this 22 item 1.21 of the agenda, and it's to approve the Kerr 23 County Investment Policy and Broker/Dealer list for Kerr 24 County Investment Policy in accordance with the Public 25 Funds Investment Act of the Texas Government Code 45 1 2256.005(k). Is there any further comment or 2 discussion? If not, those in favor of the motion raise 3 your right hands. It's four zero, unanimous. One 4 abstention, myself. 5 Commissioner Letz tells me we gotta go back 6 to item 1.20 and reconsider it, because he has something 7 up on his computer. 8 COMMISSIONER LETZ: Under the Local 9 Government Code Section 81.005. It refers to the 10 language says that the last regular term of each fiscal 11 year of the County the Commissioners' Court by order 12 shall designate a day of the week on which the Court 13 shall convene in a regular term, which those are both 14 singular, and if you go back to the County Attorney's 15 opinion last year, the first -- the second Monday is 16 generally a regular term, all of all other meetings are 17 special. 18 MRS. STEBBINS: That's correct. 19 JUDGE POLLARD: You want a motion to 20 revisit? 21 COMMISSIONER MOSER: And let me find it 22 here. Does it also say we do that at the last regular 23 scheduled meeting? 24 COMMISSIONER LETZ: Of the fiscal year. 25 COMMISSIONER MOSER: Which this is the last 46 1 one. 2 COMMISSIONER BELEW: Today. 3 COMMISSIONER LETZ: This is the regular one. 4 Last regular one. 5 COMMISSIONER BELEW: This is not a regular 6 meeting, we should have done it in the last meeting. 7 COMMISSIONER MOSER: We're playing catch up. 8 COMMISSIONER BELEW: Y'all keeping up with 9 all of this? 10 COMMISSIONER MOSER: And the motion to be 11 consistent with what -- 12 JUDGE POLLARD: All right, review item 1.20 13 consider, discuss and take appropriate action to 14 designate a day of the week on which the Court shall 15 convene in a regular term for FY 2018/2019. Is there a 16 motion? 17 COMMISSIONER MOSER: I make a motion that we 18 schedule the regular meeting of Commissioners' Court 19 second Monday at 9 a.m. of each month. 20 COMMISSIONER BELEW: Second. 21 JUDGE POLLARD: Moved by Commissioner 22 Precinct 2, seconded by Commissioner Precinct 1 to amend 23 the previous -- rescind the previous motion on item 1.20 24 and substitute this one to make a regular meeting on the 25 second Monday of the month -- 47 1 COMMISSIONER MOSER: Uh-huh. 2 JUDGE POLLARD: -- for the Commissioners' 3 Court. Is there any further comment or discussion? 4 COMMISSIONER LETZ: I'll make a comment, the 5 reason for this is there are certain actions that we can 6 only do at a regular meeting for the public, you know, 7 purpose, and that's why we have to designate one. 8 Occasionally there are a few things we can only do on 9 regular meetings. 10 JUDGE POLLARD: According to the wording of 11 the statute it's a day per week. 12 COMMISSIONER LETZ: It's a day. A day. 13 JUDGE POLLARD: In a week. 14 COMMISSIONER LETZ: A day -- to designate a 15 day of the week. I mean -- 16 JUDGE POLLARD: A day of the week, okay. 17 It's a day of the week. 18 COMMISSIONER BELEW: Okay, since we were 19 supposed to do this at the last regular meeting, is this 20 going to count? 21 COMMISSIONER LETZ: Yes. I think so. 22 MRS. STEBBINS: I think it'll count. 23 JUDGE POLLARD: The County Attorney affirms. 24 MRS. STEBBINS: I don't think there's any 25 harm in not having done it, since we're at the end of 48 1 the fiscal year. 2 COMMISSIONER MOSER: And if the there's an 3 issue the County Attorney will go to jail? 4 MRS. STEBBINS: I don't want to go to jail. 5 Rusty doesn't want me at his jail. 6 SHERIFF HIERHOLZER: I only have one rubber 7 room, and it's already full. 8 MRS. STEBBINS: And that's for him. 9 JUDGE POLLARD: All right, any further 10 discussion or comment? If not, those in favor of the 11 motion signify by raising their right hands. It's four 12 zero, unanimous. One abstention, myself. 13 Let's see, item 1.13 consider, discuss and 14 take appropriate action regarding any changes to the 15 proposed Kerr County budget for the fiscal year 16 2018-2019. We call upon the Auditor. Madam Auditor. 17 MRS. DOSS: Just inside your budget that I 18 provided you have this worksheet. This is the list of 19 proposed changes. The first one is to rebudget money 20 for the hail roof project. We did not spend all the 21 funds this year, so we have to budget the rest in the 22 next year so that we're able to spend them. 23 Number 2 is for the Tax Assessor Department, 24 she was not able to spend the money for the cabinet 25 project, so we are rebudgeting that also in the next 49 1 fiscal year. 2 Number 3 is increase expenditures for 3 medical for the Kerr County Jail. The ADP is expected 4 to increase to over 250, so this is providing for the 5 payment of increased medical charges for the jail. 6 Number 4 is -- 7 JUDGE POLLARD: Hold on on that one. Don't 8 we get reimbursed on those out-of-county? 9 MRS. DOSS: Not for in-service. This is to 10 provide medical staff out at the jail, and we do not get 11 reimbursed for that. 12 Number 4 is to add extra revenue also for 13 the jail because if we're going to have more 14 out-of-county housing then we're going to include more 15 revenue. 16 The next 1, 2, 3, 4, 5, 6, 7 are actually 17 because of the updated position schedule, so we had to 18 correct some line items, and plus there were people that 19 were hired or people that left employment, and this 20 provides for that. 21 Number 12 is to budget revenue that was 22 received for the equitable sharing program, we just 23 received that a couple days ago, so I added that to be 24 able to expend it in next year's budget. 25 COMMISSIONER REEVES: So the long and short 50 1 of it items 1 and 2 to make it simple were money that 2 was budgeted in the fiscal year that will be ending 3 Sunday, or whenever, that we haven't spent and we're 4 just carrying it forward, correct? 5 MRS. DOSS: Yes. Which means it won't come 6 out of the ending year's fund balance, so it'll increase 7 our fund balance by that much. 8 COMMISSIONER REEVES: And then basically 9 increased medical that we may see is going to be offset 10 by the increased revenue from out-of-county prisoners, 11 or within $6,000.00. 12 MRS. DOSS: Yes, Sir, that's the estimate. 13 Rusty, do you want to -- 14 SHERIFF HIERHOLZER: Yes. Right now if you 15 look at it this is an increase from 890,000 to 16 1,031,475, so it's about $141,000.00 increase. What 17 that is, is once we go to an average daily population, 18 ADP, of over 260, 250 then it goes -- the actual cost 19 goes from the 800 and something to that million, our 20 contract cost. That's just for the doctors and nurses, 21 added staff they have to have to it. But what's pushing 22 us up over that like today I'm at 260, okay? So I'm 23 afraid that -- we have a three month period it would 24 actually stay over the 250, and I think we're going to 25 do that because of where we are. But if you look at the 51 1 estimated revenue, right now as of today, I've got 40 2 out-of-county inmates. That's 2000 a day, or 60,000 a 3 month. 60,000 a month times 12 months would be what -- 4 about $720,000.00 revenue. I expect that to drop some 5 because Kendall County will be cutting there's, but even 6 if you cut that down in half, okay, and if we drop back 7 down below ADP of 250 then once they hire the price 8 doesn't drop back down, but they start giving us some 9 per diem back per day, okay, on the numbers. But it 10 doesn't drop the contract. 11 COMMISSIONER BELEW: Once we go that three 12 months, Rusty -- 13 SHERIFF HIERHOLZER: And we're there. 14 COMMISSIONER BELEW: And we're there. Our 15 price goes up and stays up? 16 SHERIFF HIERHOLZER: Right. Okay, but if it 17 drops very much they will give us a per diem back for 18 the number of inmates, but it's not -- it's kind of a 19 refund deal, but it doesn't drop the cost of the 20 contract, okay, is the way it works. But even if we 21 drop to just 20 out-of-county housing that would still 22 be a thousand a month, you know -- I mean a thousand a 23 day, which would be three thousand a month, which would 24 still be over three hundred thousand for the year, so I 25 think our estimates are fine. I just don't know what 52 1 Medina County and some of those other counties are going 2 to do. I think I'm low on the estimates. I think the 3 County will be in better shape. But I do think we 4 needed to be prepared for this medical cost because I 5 think it's inevitable going up. 6 COMMISSIONER REEVES: And I'm sure you'll 7 remember, Commissioner, when we looked over those bids 8 we discussed that that could be a possibility. 9 COMMISSIONER BELEW: Go there and stay 10 there. 11 COMMISSIONER REEVES: I believe the 12 Auditor's just trying to account for it now rather than 13 later. 14 MRS. DOSS: Yes. Because I would like to 15 have it in the budget for at least 9 months, which is 16 what we've added, because otherwise I don't know how 17 else we would spend for it. We would have to take a lot 18 of money out of other line items. I just want to make 19 sure it's there in case we need it. 20 JUDGE POLLARD: Okay, any further questions, 21 comments? Is there a motion? 22 COMMISSIONER BELEW: I'll make a motion that 23 we -- let's see. Accept the changes in the fiscal year 24 2018-2019 as proposed by the County Auditor for the 25 budget. 53 1 JUDGE POLLARD: Is there a second? 2 COMMISSIONER LETZ: Second. 3 JUDGE POLLARD: All right, it was moved by 4 Commissioner Precinct 1, seconded by Commissioner 5 Precinct 3. This is item 1.13 of the agenda, and the 6 motion was to approve the changes set forth in the 7 agenda package, 12 changes that were submitted by the 8 County Auditor to the Kerr County budget for the fiscal 9 year 2018-2019, which has a net increase on the budget 10 of $132,680.00. Is there any further comment or 11 discussion? There being none, those in favor of the 12 motion signify by raising your right hand. It's four 13 zero, unanimous. One abstention, myself. 14 Item 1.14 consider, discuss and take 15 appropriate action to set the salaries, expenses, and 16 other allowances of elected officials as published on 17 the August 15th, 2018 in the Kerrville Daily Times. 18 It's in the agenda package, but it was 19 published, the salaries. Anyone have any questions or 20 comments? 21 COMMISSIONER REEVES: I make a motion to 22 accept the salaries, expenses and other allowances of 23 the elected officials as presented in the backup and as 24 published on October(sic) 15, 2018. 25 JUDGE POLLARD: Did you say October? 54 1 COMMISSIONER REEVES: August. I apologize. 2 JUDGE POLLARD: August 15, 2018 in the 3 Kerrville Daily Times. All right, is there a second? 4 COMMISSIONER BELEW: Second. 5 JUDGE POLLARD: Been moved by Commissioner 6 Precinct 4, seconded by Commissioner Precinct 1 to 7 approve agenda item 1.14, and that is to set the 8 salaries and expenses and other allowances of elected 9 officials as published in the August 15, 2018 issue of 10 the Kerrville Daily Times. Any further comment or 11 discussion? If not, those in favor of the motion 12 signify by raising your right hands. That's going to be 13 five zero. 14 Item 1.15 consider, discuss and take 15 appropriate action to adopt fiscal year 2018-2019 Kerr 16 County Budget, and to take a record vote. And here it 17 is, by the pound. Okay, any questions or comments about 18 it? 19 COMMISSIONER LETZ: I make the motion we 20 approve the budget as submitted. 21 COMMISSIONER MOSER: Second. 22 JUDGE POLLARD: Been moved by Commissioner 23 Precinct 3, seconded by Commissioner Precinct 2, this is 24 item 1.15 of the agenda package, and that is to discuss 25 and take appropriate action to adopt a fiscal year 55 1 2018-2019 Kerr County budget. All right, this is a 2 record vote. We'll start -- 3 COMMISSIONER REEVES: One question before we 4 do that. Commissioner Letz, your motion included the 5 changes we made with item 1.13, didn't they? 6 COMMISSIONER LETZ: Yes, Sir. The changes, 7 I believe, are in the -- 8 MRS. DOSS: They aren't reflected in there. 9 COMMISSIONER REEVES: Okay, thank you. 10 JUDGE POLLARD: All right. It's understood 11 the motion does -- since we approved all of the items in 12 1.13, which is 12 budgeted item changes. All right, 13 we're approving the budget as amended with those 14 adjustments. 15 COMMISSIONER LETZ: Well, the budget 16 submitted including those changes. 17 JUDGE POLLARD: Okay. All right, then this 18 is a record vote. Commissioner Precinct 1, how do you 19 vote? 20 COMMISSIONER BELEW: Yes. 21 JUDGE POLLARD: Commissioner Precinct 2, how 22 do you vote? 23 COMMISSIONER MOSER: Yes. 24 JUDGE POLLARD: Commissioner Precinct 3, how 25 do you vote? 56 1 COMMISSIONER LETZ: Yes. 2 JUDGE POLLARD: Commissioner Precinct 4, how 3 do you vote? 4 COMMISSIONER REEVES: Yes. 5 JUDGE POLLARD: And County Judge votes yes. 6 So it's 5 zero, unanimous. 7 Item 1.16 consider, discuss and take 8 appropriate action to ratify the property tax increase 9 as reflected in the budget and take a record vote. Now, 10 this is item 1.16. 11 COMMISSIONER MOSER: And that rate increase, 12 Diane, is one and a half cents per hundred, right? 13 Okay? 14 MRS. DOSS: You have this -- a printout is 15 in your budget book. And this is not anything to do 16 with the rate; this is an increase in the property tax 17 revenue. You have to ratify that there will be an 18 increase in the property tax revenue as reflected in the 19 budget. It's a special section of the Local Government 20 Code that requires this. 21 COMMISSIONER MOSER: I move that we accept 22 that increase in the property tax increase. 23 JUDGE POLLARD: Pursuant to item 1 point -- 24 COMMISSIONER MOSER: 16. Which is based on 25 one and a half cents per hundred? 57 1 MRS. DOSS: Yes, Sir. 2 JUDGE POLLARD: All right. It's shown on 3 that insert that it's a percentage of increase of the 4 property tax revenue reflected in the budget is an 5 increase of 6.07 percent, but not all of that is from 6 the tax -- raising of taxes. A portion of it is for the 7 increased value of properties. 8 MRS. DOSS: And new properties. 9 JUDGE POLLARD: And new properties added to 10 the tax roll at the time. Okay, any further questions 11 or comments? If not -- 12 COMMISSIONER MOSER: We need a second. 13 COMMISSIONER LETZ: Second. 14 JUDGE POLLARD: All right, it's been moved 15 by Commissioner Precinct 2, seconded by Commissioner 16 Precinct 3 on 1.16 as indicated in the agenda, and for 17 the record, Commissioner Precinct 1, how do you vote? 18 COMMISSIONER BELEW: As much as he hate it, 19 I'm going to say yes. 20 JUDGE POLLARD: Commissioner Precinct 2, how 21 do you vote? 22 COMMISSIONER MOSER: Yes. 23 JUDGE POLLARD: 3? 24 COMMISSIONER LETZ: Yes. 25 JUDGE POLLARD: 4? 58 1 COMMISSIONER REEVES: Yes. 2 JUDGE POLLARD: And County Judge votes yes. 3 That's five zero, unanimous. 4 All right, item 1.17 consider, discuss and 5 take appropriate action to adopt the 2018 Lake Ingram 6 Estates Road District tax rate. Diane Bolin. 7 MS. DIANE BOLIN: Yes, Sir. We do this 8 every year are for Lake Ingram Estates. I have a motion 9 here, I'll give each of you one. This year's tax right 10 for 2017 was .2360 for Lake Ingram Estates, and we're 11 going to .2292 so it's a little bit of a drop. 12 COMMISSIONER REEVES: And this affects only 13 this Road District. I make a motion to adopt the Lake 14 Ingram Estates Road District tax rate of .2292 per 15 $100.00 valuation for the 2018 tax year. And I believe 16 it's a record vote as well. 17 MS. DIANE BOLIN: Yes, please. 18 COMMISSIONER BELEW: Second. 19 COMMISSIONER LETZ: Second. 20 JUDGE POLLARD: You second? 21 COMMISSIONER LETZ: Yes. 22 JUDGE POLLARD: All right, been moved by 23 Commissioner Precinct 4, seconded by Commissioner 24 Precinct 3 to adopt the Lake Ingram Estates Road 25 District tax rate of .2292 per $100.00 of valuation for 59 1 the 2018 tax year. And this has to be a record vote, 2 too. 3 COMMISSIONER MOSER: So is it 2018 or 4 2000 -- 5 MS. DIANE BOLIN: 2018. 6 JUDGE POLLARD: Is it 2018/19 or -- 7 MS. DIANE BOLIN: No. It's just 2018. Just 8 '18. 9 MRS. DOSS: It supports the '18 budget. 10 JUDGE POLLARD: Commissioner Precinct 1, how 11 do you vote? 12 COMMISSIONER BELEW: Yes. Yes. 13 JUDGE POLLARD: 2? 14 COMMISSIONER MOSER: Yes. 15 JUDGE POLLARD: 3? 16 COMMISSIONER LETZ: Yes. 17 JUDGE POLLARD: 4? 18 COMMISSIONER REEVES: Yes. 19 JUDGE POLLARD: County Judge votes yes, too. 20 Five zero votes on that, and that is a unanimous vote. 21 COMMISSIONER LETZ: Quick question, Diane. 22 Can you recall what that was when you first started 23 that? 24 MS. DIANE BOLIN: Tommy Tomlinson was 25 actually the one who calculated the first time, it was 60 1 actually over a dollar. And then he actually started 2 calculating what the expenditures were, so each year it 3 goes down a little bit because of the expenditure's go 4 down. 5 COMMISSIONER LETZ: Just shows the road 6 district is a big benefit of that area and has increased 7 the values in a lot more properties. 8 COMMISSIONER REEVES: And this is the last 9 one, last road district. 10 MS. DIANE BOLIN: The last road district 11 that we have at the moment, yes, Sir. 12 JUDGE POLLARD: All right. Item 1.18, is it 13 next? Consider, discuss and take appropriate action to 14 take a record vote on the 2018 Kerr County tax rate. 15 This will be the combined tax rate for Kerr County and 16 Lateral Roads. Diane Bolin. 17 MS. DIANE BOLIN: This is for Kerr County, 18 which will go from .50 cents to .5150. Lateral roads 19 will remain the same, but the County's will change. In 20 the motion that I just gave you there is a second page 21 on it, it has to be said, but it is not a part of the 22 motion. And it will have to be -- when Anita does the 23 actual court order that has to be in there, and it'll 24 have to be on the website. 25 JUDGE POLLARD: Is there a motion like 61 1 indicated in the exhibit? 2 COMMISSIONER REEVES: So first we vote on 3 the rate, and then read this page, too? 4 MS. DIANE BOLIN: Yes. Yes. 5 COMMISSIONER LETZ: I make a motion that 6 we -- I move that we set the property rate tax be 7 increased by the adoption of tax rate of .5150, which is 8 effectively a 3.35 percent increase of the tax rate, and 9 breaks down the tax rate as follows: Maintenance & 10 Operations .4105. Interest & Sinking .0722. Total tax 11 rate for Kerr County being .4827, and Lateral Roads 12 .0323 for a combined total tax rate of .5150. 13 COMMISSIONER REEVES: I'll second. 14 JUDGE POLLARD: Been moved by Commissioner 15 Precinct 3, seconded by Commissioner Precinct 4 to 16 increase the property tax rate be increased by the 17 adoption of a tax rate of .5150, and I believe that's 18 per hundred dollars of valuation. 19 MS. DIANE BOLIN: It is. 20 JUDGE POLLARD: Which is effectively a 3.35 21 percent increase in the tax rate. 22 MS. DIANE BOLIN: Correct. 23 JUDGE POLLARD: The breakdown of this tax 24 rate will be as follows: Maintenance & Operations 25 .4105. Interest & Sinking .0722. Total tax rate for 62 1 Kerr County being .4827, and Lateral Roads .0323 for a 2 combined total tax rate of .5150. Record vote. 3 Commissioner Precinct 1. 4 COMMISSIONER BELEW: Yes. 5 JUDGE POLLARD: Yes. Commissioner Precinct 6 2. 7 COMMISSIONER MOSER: Yes. 8 JUDGE POLLARD: 3. 9 COMMISSIONER LETZ: Yes. 10 JUDGE POLLARD: 4. 11 COMMISSIONER REEVES: Yes. 12 JUDGE POLLARD: County Judge votes yes, too. 13 It's five zero, unanimous. 14 COMMISSIONER REEVES: And then we need to 15 read that? 16 MS. DIANE BOLIN: Yes. 17 COMMISSIONER REEVES: For the record there's 18 an additional order in here required for the Court order 19 for the 2018 Kerr County tax rate. 20 "This tax rate will raise more taxes for 21 maintenance and operations than last year's tax rate. 22 The tax rate will effectively be raised by 3.35 percent 23 and will raise taxes for maintenance and operations on 24 $100,000.00 home by approximately $15.00." 25 COMMISSIONER LETZ: Take a break, Judge. 63 1 JUDGE POLLARD: Ten-minute break. 2 (Ten-minute break.) 3 JUDGE POLLARD: Order in the courtroom. 4 SHERIFF HIERHOLZER: All right, we're back 5 in session, folks. 6 JUDGE POLLARD: Order in the courtroom. The 7 next item on the agenda -- it's about 22 after 10 right 8 now. And the next item on the agenda is 1.22 consider, 9 discuss and take appropriate action to approve the 10 contract with Castle Lake Volunteer Fire Department and 11 allow the County Judge to sign same. 12 The same thing we do every year about 13 contracts renewing them, and the volunteer fire 14 department put an agenda in the package. Is there a 15 motion? 16 COMMISSIONER LETZ: I move for approval on 17 the agenda item. 18 COMMISSIONER BELEW: Second. 19 JUDGE POLLARD: Been moved by Commissioner 20 Precinct 3, seconded by Commissioner Precinct 1 to 21 approve the agenda item 1.22, and that is to approve the 22 contract with Castle Lake Volunteer Fire Department and 23 allow the County Judge to sign same. Any further 24 comment or discussion? 25 COMMISSIONER REEVES: Commissioner, you 64 1 might want to explain why we do one with an 2 out-of-county fire department, just so everyone 3 understands. 4 COMMISSIONER LETZ: Castle Lake, probably 5 most of you don't know where it he is. It's in the, I 6 guess, the far, far southeastern corner point of Kerr 7 County, and the actual fire department is off Bear Creek 8 Road and in Bandera County, but they do serve that 9 little section of Precinct 3 in Kerr County. Maybe even 10 a little bit of Precinct 2 over there at Tivy Mountain 11 and -- or not Tivy Mountain; Medina Mountain. 12 COMMISSIONER REEVES: Some mountain. 13 COMMISSIONER BELEW: That's Precinct 1. 14 COMMISSIONER LETZ: That's right, Precinct 1 15 is over there. But they do a good job. It's a real 16 small kind of like Turtle Creek Volunteer Fire 17 Department, a very small fire department, but they've 18 helped out quite a few times for fires in Kerr County, 19 and we don't give them the full funding, we give a small 20 amount, but they do a good job. 21 JUDGE POLLARD: All right, is it 10:25 yet? 22 COMMISSIONER REEVES: We need to vote. 23 JUDGE POLLARD: Hu? 24 COMMISSIONER LETZ: We need to vote. 25 JUDGE POLLARD: All right, those in favor of 65 1 the motion signify by raising their right hands. It's 2 four zero, unanimous. One abstention, myself. 3 COMMISSIONER LETZ: Yes, it's 10:25. 4 JUDGE POLLARD: Item 1.23 consider, discuss 5 and take appropriate action to approve the 2019 6 Sheriff's and Constables' fees. Miss Bolin is out on 7 sick leave, medical leave at this time. But you can see 8 in the agenda package that there's no change to the 9 Sheriff's fees have been cleared with the Sheriff for 10 all his charges for everything that need to be channeled 11 through the County Clerk's office. So are there any 12 questions or comments? 13 COMMISSIONER LETZ: I move for approval of 14 the fees, Sheriff's and Constables' fees as presented. 15 JUDGE POLLARD: That's for item 1.23 of the 16 agenda. 17 COMMISSIONER BELEW: Second. 18 JUDGE POLLARD: All right. Been moved by 19 Commissioner Precinct 3, second by Commissioner Precinct 20 1 to approve item 1.23 and that is approving the 21 Sheriff's and Constables' fees as submitted in the 22 agenda package by the County Clerk, Rebecca Bolin. And 23 is there any further comment or discussion? There being 24 none, those in favor of the motion signify by raising 25 their right hands. It's four zero, unanimous. One 66 1 abstention, myself. 2 We can't go to 1.24 yet. Going to do 1.26 3 consider, discuss and take appropriate action to accept 4 the proposal from design-builder J.K. Bernhard, and 5 award contract for the Sheriff's Training Building to 6 same. Sheriff Hierholzer. 7 SHERIFF HIERHOLZER: I think you have what 8 he submitted for the design-build services as your 9 backup. It has gone through our architects DRG, Wayne 10 Gondeck and Perry Rabke, and they approved this. But 11 they're unable to be here today, but it was approved by 12 them also. 13 The next step would be of course the build 14 documents and all that, blueprints and engineering, the 15 permits and everything. But they recommended we accept 16 it. We do have it in that bond issue, and we have 17 plenty of funds to cover it, and the total cost that I 18 would go ahead and say on this is $207,991.00. 19 COMMISSIONER MOSER: Is that competitive 20 bids? 21 SHERIFF HIERHOLZER: Yes. Well, we did the 22 request for proposals and RFP's, and we only received 23 one. 24 COMMISSIONER MOSER: Okay. 25 SHERIFF HIERHOLZER: And that's why it came 67 1 down to a local company, which I'd rather use anyhow. I 2 think it would be good to use a local company on this. 3 It's a small project. 4 COMMISSIONER MOSER: Isn't that like $162.00 5 a square foot? 6 SHERIFF HIERHOLZER: Yeah. But what it is 7 it's a 1,280 square foot metal building with cement 8 slab. It's all gotta be engineered. It's insulated, 9 it's air conditioned and heated. It does have a men and 10 women's separate restroom and shower area, and windows, 11 and things that just structural concrete, and a lot of 12 City permitting fees and everything else and why the 13 cost is there. 14 COMMISSIONER REEVES: This is turnkey, 15 permits, engineering -- 16 SHERIFF HIERHOLZER: This is turnkey with 17 everything. 18 COMMISSIONER REEVES: It's not just the nuts 19 and bolts. 20 SHERIFF HIERHOLZER: Right. 21 JUDGE POLLARD: This is for the benefit and 22 health and wellbeing of all of the Sheriff's Office 23 including the Sheriff, is that correct? 24 SHERIFF HIERHOLZER: The employees, yeah. 25 COMMISSIONER BELEW: Can we have a pledge 68 1 right here now? 2 SHERIFF HIERHOLZER: No. 3 COMMISSIONER BELEW: Because then I'll make 4 the motion anyway. 5 SHERIFF HIERHOLZER: Yeah, I figured you 6 would. 7 COMMISSIONER MOSER: Contingent on -- 8 COMMISSIONER BELEW: Contingent on the 9 Sheriff -- that we accept the proposal from 10 design-builder J.K. Bernhard, and award contract for the 11 Sheriff's Training Building. 12 COMMISSIONER REEVES: I'll second. 13 JUDGE POLLARD: All right, been moved by 14 Commissioner Precinct 1, seconded by Commissioner 15 Precinct 4 to accept the proposal from design-builder 16 J.K. Bernhard, and award the contract to him for the 17 Sheriff's Training Building. Any further comment or 18 discussion? 19 COMMISSIONER MOSER: Is it training building 20 or physical training building. 21 SHERIFF HIERHOLZER: It's training, it's 22 fitness. You know, how we had the old one. It would 23 be used mainly for my jail employees and staff, but we 24 also had opened the old one up for any County employee. 25 COMMISSIONER MOSER: So it's meetings and 69 1 things like that? 2 SHERIFF HIERHOLZER: No, no. This is 3 physical fitness type training. It will be big enough 4 that you could have meetings in it. 5 COMMISSIONER MOSER: So it's an actual 6 physical fitness training? 7 SHERIFF HIERHOLZER: Yeah, we have training 8 there. 9 COMMISSIONER MOSER: Did anybody second 10 that? 11 COMMISSIONER REEVES: Yeah, I did. 12 JUDGE POLLARD: Motion's on the floor. 13 Those in favor of the motion signify by raising their 14 right hands. It's four zero, unanimous. One 15 abstention, myself. 16 Item you 1.24 consider, discuss and take 17 appropriate action to approve Interlocal Agreement with 18 Upper Guadalupe River Authority (UGRA) regarding feral 19 hog abatement. Commissioner Reeves. 20 COMMISSIONER REEVES: Yes, Sir. And I'd 21 like to recognize that Mr. Buck from UGRA is in 22 attendance. As you recall last year we entered into 23 Interlocal Agreement whereas we were providing certain 24 services, UGRA was providing funding for feral hog 25 abatement. The grant that we were using has run out. 70 1 We may be able to apply again, but nonetheless this is 2 the Interlocal Agreement that's been approved by County 3 Attorney. UGRA will continue to fund $15.00 per feral 4 hog. This past year about to date 1,057 feral hogs were 5 submitted for a bounty. Over and above that number are 6 government trappers, which they're not submitted for 7 bounties, but the government trappers harvested 548. A 8 little over 1600 that were removed. County Extension 9 Agent Roy Walston through some research has estimated 10 that the population is any place from 2700 to 5000 feral 11 hogs in the County. We need to eliminate about 2/3 of 12 them just to stay even. We got close at this 2700, but 13 it's not. We're still behind. But I appreciate UGRA's 14 stance on this, because it severely affects the water 15 and the tributaries that feed into the Guadalupe River, 16 and I think the program has met with tremendous success. 17 And, Ray, did you want to make any comments about it? 18 MR. BUCK: No, Sir. I concur with 19 everything you said, and our Board will consider it 20 Wednesday. 21 COMMISSIONER REEVES: In that case I move to 22 approve the Interlocal Agreement for fiscal year 2018-19 23 feral hog abatement program between Kerr County and the 24 Upper Guadalupe River Authority. 25 COMMISSIONER MOSER: Did you say that it was 71 1 a grant, or expired, or -- 2 COMMISSIONER REEVES: We don't have a grant 3 now, but the agreement allowed that if we do get a grant 4 then we can add to the bounty. 5 COMMISSIONER BELEW: I'll second it. 6 JUDGE POLLARD: Been moved by Commissioner 7 Precinct 4, seconded by Commissioner Precinct 1 to 8 approve item 1.24 of the agenda, and that is to approve 9 an Interlocal Agreement for the Upper Guadalupe River 10 authority regarding feral hog abatement. Is there any 11 further comment or discussion? 12 COMMISSIONER BELEW: Well, I have one 13 question. Are we keeping track of which part of the 14 County? 15 COMMISSIONER REEVES: Yes. Yes. 16 COMMISSIONER BELEW: Is it out in Precinct 17 4? 18 COMMISSIONER REEVES: It's all over. 19 COMMISSIONER BELEW: It's everywhere. 20 COMMISSIONER REEVES: Precinct 3. I won't 21 say equally, because Precinct 4 covers half the County. 22 COMMISSIONER BELEW: Right. But there's 23 been a lot of predator problems out there. 24 COMMISSIONER REEVES: There's a lot of 25 predator problems there, a lot in the southeast part. 72 1 There's some coming out of Precinct 1 on occasion. A 2 lot you see out of Center Point. And one of the things 3 that Mr. Walston in his research, and A&M helped him, 4 that in one case it's good if they're coming out of an 5 area because you're concentrating to eliminate that 6 many, but unfortunately feral hogs don't breed too well 7 so they don't know when they cross over into Kerr County 8 from their neighbors. So A&M's tried to teach them, but 9 they're not having much luck. 10 COMMISSIONER BELEW: Well, where is our 11 County Engineer? They taught him something. 12 COMMISSIONER MOSER: So the County is paying 13 $20.00 for the -- 14 COMMISSIONER REEVES: If the grant is 15 available. 16 COMMISSIONER MOSER: Okay, gotcha. 17 COMMISSIONER REEVES: If not, we're not 18 subsidizing the $15.00 grant from UGRA. 19 COMMISSIONER MOSER: Okay, gotcha. 20 COMMISSIONER LETZ: When do we reapply? 21 COMMISSIONER REEVES: They're not on any 22 specific cycle. We reapplied in August, but did not 23 receive it. But they said that grant was only good 24 through October. They'll be other ones coming up. We 25 just have the watch and stay up to date on the 73 1 reapplication. TDA, Texas Department of Agriculture 2 Department isn't doing long-term grants right now; 3 they're just short term ones. 4 COMMISSIONER MOSER: And where do people 5 take their hog tail? 6 COMMISSIONER REEVES: Animal Services. 7 COMMISSIONER MOSER: Okay. 8 JUDGE POLLARD: You got them in Precinct 2, 9 too. 10 COMMISSIONER MOSER: I know a lot of people 11 that have been trapping. They just haven't been taking 12 the evidence in. Okay. 13 JUDGE POLLARD: Just out in the end where I 14 have the ranch they tell me they're over run with them 15 out there. 16 COMMISSIONER MOSER: Well, we have a lot in 17 Precinct 2. And Precinct 3. 18 JUDGE POLLARD: All right, if there's no 19 further discussion those in favor of the motion signify 20 by raising their right hand. It's four zero, unanimous. 21 One abstention, myself. 22 Let's go to item 1.27 consider, discuss and 23 take appropriate action to approve fiscal year 2019 VINE 24 Service Agreement No. 1990290, and authorize the County 25 Judge to sign same. Hi, Sheriff. 74 1 SHERIFF HIERHOLZER: Hello. We have already 2 done this, I think twice this year. And I think the 3 people up in Austin have had to get their ducks in a row 4 correctly. Part of what we did actually covered 2018, 5 so now they finally got the 2019 one out, so we're just 6 asking that you approve it. This is the Victim's 7 Information and Notification System, which helps victims 8 stay apprised of where suspects are through the Court 9 system and how their cases are -- 10 COMMISSIONER MOSER: It's Victim what? 11 What's the "I" in VINE? 12 MR. TROLINGER: Victim's Information 13 Notification Everyday is the acronym. 14 SHERIFF HIERHOLZER: You got it. 15 COMMISSIONER BELEW: Well, I move to approve 16 fiscal year 2019 VINE Services Agreement No. 1990290. 17 COMMISSIONER REEVES: And authorize the 18 Judge to sign it? 19 COMMISSIONER BELEW: And authorize the Judge 20 to sign the same. 21 COMMISSIONER REEVES: County Attorney 22 reviewed? 23 MRS. STEBBINS: Yes, Sir, I have. 24 COMMISSIONER REEVES: I'll second. 25 JUDGE POLLARD: Been moved by Commissioner 75 1 Precinct 1, seconded by Commissioner Precinct 4 to 2 approve item 1.27 of the agenda package, and that is to 3 approve the fiscal year 2019 VINE Service Agreement No. 4 1990290, and authorize the County Judge to sign same. 5 Is there any further comment or discussion? There being 6 none, those in favor of the motion signify by raising 7 their right hands. It's four zero, unanimous. One 8 abstention, myself. 9 All right let's go the 1.28 consider, 10 discuss and take appropriate action to execute Agreement 11 with Correctional Care Solutions, LLC (CCS) for inmate 12 healthcare services for FY 2018-19. Sheriff. 13 SHERIFF HIERHOLZER: This is the new 14 contract that would be in effect from October 1, 2018. 15 Actually goes through September 30th, 2023, depending 16 on -- to the extent allowed by law and all the rest of 17 that. The County Attorney has reviewed it and looked at 18 I, and I just ask that you approve them. 19 COMMISSIONER MOSER: This is about the same 20 as previous one? 21 SHERIFF HIERHOLZER: Not as previous, no. 22 Remember we went back out for bids. This is a new 23 medical contract that starts out at $890,000.00 and goes 24 up to a million. And the big difference between this 25 one and the current stuff is because the jail 76 1 population, that this gives us 24-hour coverage. There 2 will be RN's. It gives more psychiatric time, more 3 mental health time, more doctor time, and telepsych on 4 top of it, and actual psych treatment on hand and mental 5 health stuff on hand. And dental, the contract they 6 pay, and this one they pay for all ambulance bills. But 7 it only covers the actual cost of providing the medical 8 stuff. It does cover all prescription meds, but other 9 than that -- 10 COMMISSIONER BELEW: All what? 11 SHERIFF HIERHOLZER: Prescription 12 medication. 13 COMMISSIONER BELEW: I thought it didn't 14 cover all that. 15 SHERIFF HIERHOLZER: There's three. If it's 16 hepatitis and some of the other real expensive ones, it 17 won't. 18 COMMISSIONER BELEW: So we have to pay for 19 them? 20 SHERIFF HIERHOLZER: Yeah. But most other 21 ones they cover, and it does not cover off-site medical 22 bills; we have to pay those. 23 COMMISSIONER BELEW: I move for approval for 24 the agreement with Correctional Care Solutions, LLC 25 (CCS) for inmate healthcare services for fiscal year 77 1 2018 to 2019. 2 COMMISSIONER MOSER: Second. 3 SHERIFF HIERHOLZER: And allow the Judge to 4 sign the same. 5 COMMISSIONER BELEW: It doesn't say that in 6 this. 7 JUDGE POLLARD: Well -- 8 COMMISSIONER BELEW: And allow the Judge to 9 sign same. 10 COMMISSIONER MOSER: And I'll second that, 11 too. 12 JUDGE POLLARD: Okay. All right, it's been 13 moved by Commissioner Precinct 1, seconded by 14 Commissioner Precinct 2, and seconded again to approve 15 item 1.28 of the agenda, and that is to execute an 16 agreement with Correctional Care Solutions for inmate 17 healthcare services for the fiscal year 2018-2019. Is 18 there any further comment or discussion? There being 19 none, those in favor of the motion signify by raising 20 their right hand. It's four zero, unanimous. One 21 abstention, myself. Is it time yet? 22 COMMISSIONER REEVES: Yes, Sir. 23 JUDGE POLLARD: All right, let's go to 1.25 24 consider, discuss and take appropriate action to approve 25 Interlocal Agreement with Kerrville Independent School 78 1 District (KISD) regarding using the Hill Country Youth 2 Event Center (HCYEC) as an evacuation center in case of 3 emergency. Commissioner Reeves. 4 COMMISSIONER REEVES: Yes, Sir. And with us 5 today is Mr. Ivy from Kerrville Independent School 6 District. He had contacted me about the Event Center, 7 wanted this agreement. That I hope we never have to 8 implement. 9 COMMISSIONER BELEW: Amen. 10 COMMISSIONER REEVES: But in case we do, I 11 felt like the County should be more than willing to 12 help. I'm going to turn it over to Mr. Wade Ivy, and 13 he's got a brief presentation for us in this matter, and 14 then we'll move forward from that. So thank you. 15 MR. IVY: Thank you, Commissioner Reeves, 16 Judge Pollard, Commissioners. Thank you for allowing me 17 to come today. Exactly what we're here to do today is 18 try to secure the Youth Event Center as an evacuation 19 site. I do have a brief power point just to give kind 20 of an idea of what we've been working on in the District 21 really since spring break, mid March of 2018. And 22 definitely feel a need to update our procedures, update 23 our plans for emergency response, and so I just want to 24 kind of give you a brief overview of what we've been 25 working on, and then talk specifically about how we 79 1 would use the Event Center if we needed to. 2 So really an emergency operation planning 3 there's prevention. We don't want to have a problem in 4 the first place, and that's really the best thing that 5 any of us can do. Preparedness, be ready if anything 6 does happen to respond appropriately. Mitigation, let's 7 reduce the overall affect of the situation on people and 8 property. And then recovery, put everything back 9 together. And most importantly -- again, why we're here 10 today about the evacuation site if we need to put 11 students and their parents back together safely and 12 efficiently. 13 So under prevention we know at a school 14 setting, we do have a captive audience 7 and a half 15 hours a day, 176 days a year, and it is imperative that 16 we provide safety to our students both physically and 17 emotionally, that we provide a place where they feel 18 loved and that they feel like they belong, and that 19 leads to a higher level of self esteem. And self 20 actualization, we're raising kids to never feel that it 21 would be necessary to do anything violent to themselves 22 or others in the school setting. 23 Other preventative measures that we take, 24 building security, we're constantly trying to find ways 25 that we can make these buildings more secure. I know 80 1 that Dr. Foust was in front of you just a couple weeks 2 ago to talk about the bond package. I'm not here to 3 discuss that with you. But he was here to tell you that 4 there are high high priority on our buildings and what 5 we can do to make them more secure and more safe. 6 Anonymous reporting is also key. We try to 7 teach our kids if you see something, say something. We 8 try to tell them there's a difference between tattling 9 and telling. If you're tattling you're trying to get 10 somebody in trouble. If you're telling you're letting 11 somebody in authority know that there's a problem that 12 somebody could get hurt or hurt somebody else. And so 13 through that we have P3 Campus. P3 Campus is an 14 anonymous recording application. It can be done on a 15 smart phone, a tablet or even on a computer. It's the 16 made by the same company that does Crime Stoppers for 17 Kerr County, Anderson Software. And so it's a 18 noncriminal kind of side of their company where 19 students, parents, community members, if they feel that 20 there's a danger to their children or a danger to their 21 school, they can report it, it's monitored 24/7. I get 22 a text message every time a report is made as do our 23 school resource officer and the monitoring company that 24 we've hired, and so we can keep track of what's going 25 on. 81 1 Threat assessment teams are being developed 2 this year, and high level of training and making sure 3 that we have multi-disciplinary teams. Counselors, 4 school resource officers, administrators and teachers 5 looking at kids we may have some concerns about. And we 6 do have school resource officers on two of our campuses, 7 Tivy High School, Peterson Middle School. But they're 8 also available to our other campuses as is the Kerrville 9 Police Department and the Kerr County Sheriff's Office 10 at a moments notice. We know we have quick response 11 whenever that's needed. 12 As far as response goes our staff has been 13 trained in three different areas here in August. And 14 when I talk about the staff I'm talking about from our 15 custodians all the way to our administration. Standard 16 response protocol is real simple, quick and easy call 17 outs that we can make either on our PA system, or 18 through two-way radios that we have on campuses. 19 Lockout, there's something dangerous outside. Maybe 20 there's a bank robber. Maybe there's a high speed chase 21 coming into the direction of the school. The Sheriff, 22 the Chief of Police, they have people they can call on 23 to tell us we have a problem coming towards your area, 24 or in your area, you need to lockout. Lockdown there's 25 something dangerous happening in our school right this 82 1 moment and we need to lock the doors, turn out the 2 lights, and get out of sight. Evacuate our building is 3 no longer suitable for inhabitation, we need to leave. 4 Shelter, there's something -- emergency, usually weather 5 related that we need to respond to and hold. Maybe we 6 have a medical emergency in a classroom and we don't 7 want the bell to ring and have all the kids come out 8 into the hallways while EMS is trying to get their 9 equipment into the building, so we're going to hold in 10 place. 11 Citizens response to active shooter event 12 training took place as well. I don't know if any of the 13 Commissioners have had this training or seen this 14 training, but it's really a very practical what do you 15 do if you're in a situation where there's an active 16 shooter event taking place. Many of the churches in 17 town have received this training, and we had the 18 Kerrville Police Department provide this to our entire 19 staff as well. 20 Three tenets: If you can avoid the 21 situation, do so. We're even teaching our kids that. 22 So the idea of self evacuation that has been taught to 23 our students grades 3 up to 12. And what that means is 24 if you were to see a gunman and you know your life is in 25 eminent danger you don't need any permission from 83 1 anybody to turn around and get out of the way, and 2 that's to our students to go out the door. To our 3 teachers, don't forget you still have a responsibility, 4 you still have kids to take care of. If you can take 5 all of your children safely away from a situation, do 6 so. Knowing that, if we're in a lockdown call, we 7 wouldn't want a teacher to take their classroom out into 8 an area that they don't know what the situation is. 9 That would be almost as dangerous as anything else. So 10 in that regard let's deny access to our area, lock 11 doors, barricade doors, anything you can do to keep 12 people from getting into your room, and then defend 13 yourself. You have the right to defend yourself, if 14 necessary. And you need to take every measure possible 15 to do so. 16 Stop the bleed training has also been 17 provided, which is critical care, tourniquets, 18 compression pack, things of that nature that our 19 teachers have been trained on how to use. And we've got 20 420 tourniquets, along with other lifesaving supplies 21 that have been ordered, and they're going to be in our 22 schools within the next month so that we could be able 23 to give immediate first aid while waiting for the 24 building to be cleared, if necessary. 25 And through all of this, we've been seeking 84 1 the input of a lot of different people. We've had three 2 quarterly meetings. Sheriff Hierholzer has been in 3 attendance, as have other of his staff members. 4 Kerrville Police Department. Texas Department of Public 5 Safety. FBI -- gentleman from the FBI office in San 6 Antonio, and we're sitting down and we're talking about 7 all of these different contingencies. Dub Thomas has 8 also been a part of these meetings. At each of these 9 meetings we've had the opportunity to discuss what if's, 10 and at everyone of these meetings, I'm asking the 11 questions that is there anything we are doing that we 12 shouldn't be. Is there anything that we're not doing 13 that we should be, and we're getting good feedback. And 14 we have our next meeting scheduled in December, so we're 15 going to continue these quarterly meetings until we feel 16 like we don't need to anymore, and I hope that will come 17 soon. 18 The District Safety Committee is also 19 involved in these processes, as is Region 20, it's an 20 educational service center, safety cooperative, and it's 21 a cooperative of training, information and message 22 boards and things of that nature that keep us up to date 23 on the news, information that's coming out from the FBI, 24 from the Secret Service, other agencies in the State. 25 So the reason why I'm here today is to talk 85 1 about recovery and reunification, so we need an 2 evacuation site that's secure, and a place that is 3 controlled. If the call were to go out, and I don't 4 care for what reason, even if it's something that we had 5 a gas leak and we needed to move to another location, 6 parents are going to be panicked. And we need to make 7 sure that we have a very, a very controlled and 8 efficient process for getting those parents back to 9 their kid, because that's what they expect. 10 So just to give you an idea of how this 11 would look, this is just kind of a generic plan there. 12 We'll have to establish a perimeter, we'll have 13 cooperation from local law enforcement, and we're going 14 to have basically four areas that we set up. A place 15 where parents will check in, a place where a parent will 16 be reunified with their child, a student assembly area 17 where the kids will be checked and so we have everybody 18 together. And then the area that -- you notice that the 19 entry area and the parent check-in are on two sides of 20 the building, that's on purpose because we need to 21 account for every child before we start letting a child 22 go with their parents, so we know who is here and who's 23 not and make sure that we have complete understanding of 24 what the situation is before we move out. 25 A little pink dot up there, if you see pink 86 1 dots as we go those are evacuation staff members, 2 that'll be of course Kerrville ISD employees. Also in 3 these areas we'll have a first-aid station, a victim's 4 service area that would be counseling, and a police 5 interview area as well if the need was, you know, if 6 there was some event that took place in a classroom or a 7 certain area of the school that students were witness 8 to. We need an area there to interview those children 9 before they were to leave for the day. 10 So again, blue dots are police officers, the 11 pink dots are going to be staff members of Kerrville 12 ISD. So we immediately get our checkers and greeters. 13 Checkers are basically people are going to ensure that 14 the parent is identified correctly, and that we put them 15 with the right child. You see the little bus arriving 16 there, and we're going to start bringing kids into the 17 evacuation site itself, so kind of bear with me here. 18 The last stop is the teachers of those classrooms. And 19 we'll have some parents are going to be the yellow dots, 20 they're going to start arriving as we're going to be 21 communicating through social media, e-mail, local media 22 outlets as necessary and as available. Teachers are 23 going to have signs that let us know are they okay, or 24 do they need help. The help they might need is that 25 they're missing somebody. The little red dot there's 87 1 one missing. Maybe they have a student that's injured 2 and needs medical attention. So there's the kid, 3 everything's fine now. 4 And so that the parents have started to 5 check in, and their identity's verified and they go to a 6 reunification area. Staff member goes and gets the 7 student, and the student comes back out, we're happy. 8 And they go -- next one, they go in to find the child, 9 the child is not there, and so that's the worst case 10 scenario. They go to victim's services area, and the 11 counselor will come out and bring that parent in and 12 they're going to be talking about the status of their 13 child. Maybe the child was injured and being 14 transported to a hospital and they need to let them know 15 that, and so that's really how it will go. Hopefully it 16 will never go that way. Hopefully we'll never have to 17 do this. 18 I do understand that the Event Center is not 19 always available. I know we have events there that 20 would say hey we can't do it, and so in the agreement 21 part of that request really is that we would be given 22 the blackout dates, so to speak, and know when we will 23 have to use an alternative place, and so we will have a 24 secondary location set up as well, if needed. 25 COMMISSIONER MOSER: So, Wade, let me ask 88 1 you this. So if something happened at the intermediate 2 school, why would you not take them all to the high 3 school as opposed to -- 4 MR. IVY: So specifically why would you not 5 take them to the high school, because that campus has 6 1400 kids, and all the teachers and everybody else and 7 it just wouldn't be an appropriate place to handle all 8 the traffic that would -- so we really need a place that 9 we can go and we have no other worries other than a safe 10 and secure location. 11 COMMISSIONER MOSER: I see, okay. 12 COMMISSIONER BELEW: Staging is important. 13 MR. IVY: Staging is very important. And 14 the other thing that I didn't mention here, it's in the 15 agreement, is that one of the other -- you know, in a 16 worst case scenario we're also going to be staging media 17 at that point. And so if we -- you know, the Event 18 Center is great for that because you just have tons of 19 space where trucks can park, and if we needed a staging 20 area we have the room, if we need a command center, we 21 have the room there. They'll be a command center at the 22 site of the emergency, but we also need a command center 23 set up at the evacuation site, so that would be the 24 reason to have wide open spaces and plenty of room. 25 COMMISSIONER MOSER: Do other schools have 89 1 the staging area like this separate staging area? I 2 think it's a great idea. 3 MR. IVY: Yeah, so the training -- we have 4 had evacuation sites in the past, and honestly things 5 have been -- they're in very close proximity to the 6 actual campus. And we're still going to maintain those 7 for just -- you know, for something that would not 8 necessarily be expectant of having a large scale event. 9 So the example I'll give you would be last winter we had 10 a fire alarm go off at Talley Elementary School and 11 there was some grass, or a birds nest basically, got 12 smoky and put smoke into the building. And so the fire 13 department's there, they're clearing the building, it 14 gets 35 degrees outside. Let's get the kids out of 15 cold. So we can go and still use that alternate 16 evacuation site that's close to Talley Elementary 17 School. We're only going to be there for an hour or 18 two, so we're not going to bus everyone to the Event 19 Center in a case like that. This would be, you know, 20 your worst case emergency scenario that could take place 21 at a campus, would be reserved for what I'm talking 22 about today. 23 COMMISSIONER BELEW: You mentioned a safety 24 counsel further back in your presentation. What is 25 that, what do they do? 90 1 MR. IVY: Well, if you're talking about the 2 quarterly meetings I was discussing, that has been our 3 core group of people, Chief Knight, Sheriff Hierholzer, 4 Carole Twist, Dub Thomas -- help me out, Sheriff, with 5 the DPS guy -- 6 SHERIFF HIERHOLZER: Well, Lon -- 7 MR. IVY: Yeah, Lon from the DPS. A 8 gentleman whose name I'm not remembering right now from 9 the FBI office in San Antonio. We've had Fire Chief 10 Smith, other folks from EMS. 11 COMMISSIONER BELEW: Basically all your 12 first responders. 13 MR. IVY: Yes, Sir. Yes, Sir. 14 COMMISSIONER BELEW: Is it kind of an update 15 to keep everybody updated, or what is -- what do they 16 learn? 17 MR. IVY: Well, we're learning and -- more 18 of it honestly is I find it to be accountability. And 19 what it does for me as the person in charge of this, 20 it's a school district, it gives me a group of people to 21 be accountable to and say here's what I'm going to do, 22 and three months I'm going to be able to tell you what 23 I've done. And so that's -- and it also gives me the 24 opportunity to hear from the professionals who know 25 about this the best practices, and you know, have you 91 1 thought about this, have you thought about that. We 2 also have opportunities for this group of people, I 3 don't know how often they're all in the same room at the 4 same time, Sheriff, but just everybody in the same room 5 kind of talking through some contingencies is very 6 valuable, and hoping we're working toward kind of a -- 7 you're getting into a point of a drill scenario where 8 we, you know -- this is the term Dub uses. I'm not sure 9 I'm engrossed in the emergency management to this level 10 that he wants to stand up the command center. So we can 11 actually -- here's the situation, let's actually go set 12 this up and see how it goes. 13 SHERIFF HIERHOLZER: I have to admit KISD 14 is, in my opinion, way ahead of most districts that I've 15 heard about in preparing and being proactive, and 16 really, you know, starting to look at a lot of this 17 stuff seriously and getting the right group of people 18 together, you know, the FBI even came in and gave them 19 different scenarios or different things that happen at 20 actual shootings and that, and what people learned from 21 it. And so I applaud them for their action, and not 22 just a thing that has never happened to us, but being 23 very proactive in training as to where students and 24 faculty know what to do. 25 MR. IVY: Thank you. 92 1 COMMISSIONER BELEW: Oh, and one last thing. 2 The P3, is that a phone app? 3 MR. IVY: Yes, Sir. You can get on your app 4 store, or Google Play, I think is the other one. I have 5 an Apple, so -- 6 COMMISSIONER BELEW: Do the kids know? 7 MR. IVY: Yes. We go through training each 8 year. We've had it since last school year was our first 9 year implementation, and we've rolled it out to our 10 elementary level this year. And honestly, we didn't do 11 elementary because we weren't sure. We wanted to get 12 the secondary kids accustomed to it. The elementary, 13 I'm not anticipating a lot of student report, but I'm 14 anticipating a lot more parent reporting. 15 COMMISSIONER BELEW: So at what age do they 16 bring a cell phone to school? 17 MR. IVY: (Laughing.) Unfortunately, we see 18 some 4th graders and 5th graders with them, but 19 primarily it's going to be 7th on up. But it can be 20 done 24 hours a day 7 days a week, anytime of the day. 21 And there's reports range from the mundane to, you know, 22 okay we need to get some heavy serious intervention 23 going with this right now kind of stuff, so it's been 24 great, and gives us a different source of information 25 than we've ever had before. And it's a lot more 93 1 proactive. 2 COMMISSIONER REEVES: The agreement has been 3 prepared by Kerrville ISD, has been reviewed by County 4 Attorney, a copy was sent to Dub. He did not indicate 5 any changes to that. Mr. Ivy, I appreciate your 6 presentation, and I'm glad we can do what we can. 7 And with that, I move to approve the 8 Interlocal Agreement between Kerrville Independent 9 School District and Kerr County, and authorize the 10 County Judge to sign the same. 11 COMMISSIONER BELEW: Second. 12 JUDGE POLLARD: Been moved by Commissioner 13 Precinct 4, seconded by Commissioner Precinct 1 pursuant 14 to item 1.25 of the agenda package, and that is to 15 approve the Interlocal Agreement with Kerrville 16 Independent School District regarding using the Hill 17 Country Youth Event Center as an evacuation center in 18 case of emergency, and authorize the County Judge to 19 sign same. Is there any further discussion or comment? 20 COMMISSIONER BELEW: I want to thank Mr. 21 Ivy. That helps a lot of us parents feel more 22 comfortable with what you're doing. 23 MR. IVY: Thank you. And please, I'll 24 express to you back as a parent or a person who knows 25 other parents, please know that anybody that ever has 94 1 any questions at all about what we're doing, why we're 2 doing it, please refer them to me, and I'm happy to talk 3 to anybody. And I learned something every time about 4 people and what they're thinking and what they're 5 feeling, and I need to know these things, so please 6 always let me know that. 7 COMMISSIONER MOSER: Thanks. 8 COMMISSIONER LETZ: Appreciate it. Thank 9 you, Sir. 10 JUDGE POLLARD: All right, those in favor of 11 the motion signify by raising their right hands. It's 12 four zero, unanimous. One abstention, myself. 13 1.29 consider, discuss and take appropriate 14 action on law library procedures. Mr. Letz. 15 COMMISSIONER LETZ: This is on the agenda 16 kind of -- Heather and I were talking at one point, and 17 there was a -- I think it was Brazoria County that 18 houses their law library in the City or County library, 19 wherever the County of Brazoria is. Anyway, and we 20 talked about that a little bit and -- 21 COMMISSIONER BELEW: Wait a minute. 22 Brazoria Library? 23 MRS. STEBBINS: I think it was Brazos 24 County. 25 COMMISSIONER BELEW: Okay, Brazos County. 95 1 COMMISSIONER REEVES: There's a lot of 2 libraries in Brazos County. 3 COMMISSIONER LETZ: Yeah. There needs to be 4 more. So anyway looked into it a little bit about the 5 law library getting not used a whole lot here. It's 6 kind of locked, it's in an awkward place from a security 7 standpoint, and that has to stay locked a lot because of 8 the windows. And anyway at one of my meetings with 9 Animal Services, I just mentioned it to the City 10 Manager, y'all have any interest in looking at housing 11 the law library for us, and left it at that. And then a 12 week later I was walking out of my office, and Kim 13 Meismer was walking in and I said hi like usual, and she 14 goes I'm here to look at the law library. I was 15 surprised. Talked to the City Manager, I think he was 16 surprised too. 17 Anyway, there is an interest on the City to 18 house it. The City Manager sent over an email, which 19 I'll hand out to the other members of the Court. 20 There's some questions on how you do it, and there's 21 some fee structures and things of that nature, and 22 basically I'm just putting this on for information for 23 the rest of the Court that this was discussed. Probably 24 would go to Commissioner Moser, I mean it's kind of a -- 25 I don't know, it would go to the library. We would 96 1 still need a law librarian because we would still have 2 to be checking fees and do the ordering, and I know that 3 that person right now is Robbin Burlew, orders books for 4 County Judge and the other judges and things of that, so 5 it's not like we're eliminating that, but we would 6 eliminate using that space that we currently using on 7 the second floor. So if there's interest in pursuing 8 it, it's out there. But I know that there are some 9 questions on the funding and how you do it, if you can 10 do it, and fees and -- 11 MRS. STEBBINS: We can do it. But there are 12 several questions that need to be answered, and I'll get 13 together a memo for all of you to answer all of those 14 questions, and sort out the logistics within the law 15 with how that could work. 16 COMMISSIONER MOSER: So this is a concept. 17 COMMISSIONER LETZ: This is a concept. But 18 it's pretty far -- I mean, I didn't anticipate that the 19 City Manager would send me the detailed memo that he 20 did, which I'll hand out. And I told him it was on the 21 agenda just kind of a discussion point. We need to 22 figure out more how to do it. 23 The other advantage I see to it is that I 24 know Commissioners, we're very short of a conference 25 room in this courthouse for anyone to use. That law 97 1 library would be a current location would be a really 2 good spot to do small training, have a conference room. 3 Because of the windows it would be -- that room needs to 4 be locked a lot for security reasons. But it would be a 5 great location to have a meeting area for anyone in the 6 courthouse to use, which we just don't have. 7 COMMISSIONER MOSER: We don't have it. 8 COMMISSIONER LETZ: And that would be a very 9 good thing, because we tend to meet in this room a lot, 10 which is a poor meeting room. That's an added benefit. 11 But anyway just wanted to get everyone up to speed on 12 it. 13 MRS. STEBBINS: Another benefit is to have a 14 librarian, you know, to have a librarian overseeing 15 what's in there, and the subscriptions, and the 16 management of the physical -- the books and the 17 electronic subscriptions. 18 COMMISSIONER BELEW: Now, are we talking 19 about the Butt-Holdsworth Library, or City Hall? 20 COMMISSIONER LETZ: Butt-Holdsworth. It 21 would be their reference room is where they would put 22 it. We provide the computers. This is an outline, it's 23 not in stone or anything. I think it would be a good 24 idea to enhance the library. I think it would enhance 25 the usage of that. We're paying for a lot of that 98 1 stuff, it doesn't get a lot of use. So it just seems 2 like it's a win-win. And I'll hand one out to everyone 3 on the Court. Whether Commissioner Moser or myself, or 4 whoever wants to work on it. 5 COMMISSIONER MOSER: Okay. 6 MRS. STEBBINS: And one of the things when I 7 was talking with someone who had done it over in Brazos 8 County, he asked about the location of our library. I 9 said it's just really a few blocks away, so if there are 10 attorneys in the building who have to run and do 11 research and don't have access to do it on their 12 electronic -- iPad or whatever, they can run over there, 13 and it's just a couple blocks away. So it's close 14 enough for attorneys and other people to be able to use 15 it in the same way. 16 COMMISSIONER MOSER: Good. 17 COMMISSIONER LETZ: Just informational. 18 COMMISSIONER BELEW: You have to have a 19 special card? 20 MRS. STEBBINS: No. Anybody can use it. 21 COMMISSIONER REEVES: I think you should 22 continue to explore it, and see what it is. 23 COMMISSIONER LETZ: I think we wait to hear 24 from the County Attorney and see what -- if there's a 25 downside, either fee-wise or legal wise, but it is being 99 1 done, I think, in one other county and must be a way to 2 do it. 3 MRS. STEBBINS: I can have something ready 4 for the next meeting for y'all to discuss and take 5 action if you want to. 6 COMMISSIONER MOSER: Yeah. 7 JUDGE POLLARD: All right. No action on it 8 at this time? 9 COMMISSIONER LETZ: No. No. 10 JUDGE POLLARD: All right, item 1.30 11 consider, discuss and take appropriate action regarding 12 the Veteran Services Office Advisory Committee. 13 Commissioner Reeves. 14 COMMISSIONER REEVES: Yes, Sir. If you'll 15 recall in August, I proposed that we accept applications 16 and letters of interest more than a true application of 17 citizens who would be interested in serving on this 18 advisory committee, just to provide us some input of 19 what the veterans in our County, which we have a large 20 number of, are needing, would like to see out of our 21 offices. Hays County has implemented one similar. At 22 that court meeting we agreed that we would allow time 23 for applications to be sent in, we'd select a minimum of 24 four, not more than six. We received four letters of 25 interest, and they are William "Bill" Cantrell, Vicki 100 1 Marsh, Gary Noller, and Byron Warren. All four of them 2 have experience with helping with our veterans. 3 And at this time I would like to propose to 4 appoint these four members to the advisory committee. 5 The County Attorney has drafted some bylaws, we'll need 6 to approve them at our next meeting before they can 7 officially meet, but I would like -- I believe most of 8 them are back there if you are willing to serve us once 9 more, we would be grateful. And there are -- I'd like 10 to put those names up to serve on this first committee. 11 COMMISSIONER MOSER: And that's a motion? 12 COMMISSIONER REEVES: Yes, Sir. 13 COMMISSIONER MOSER: And I'll second that. 14 And I notice those four people were instrumental in 15 establishing the Veteran Services Officers in the 16 County. Very good. And have been extremely active, all 17 four of them, in veterans services throughout the 18 County. 19 JUDGE POLLARD: All right, it's been moved 20 by Commissioner Precinct 4, seconded by Commissioner 21 Precinct 2 to appoint the four individuals named and 22 read into the record by Commissioner Reeves. 23 COMMISSIONER REEVES: William "Bill" 24 Cantrell, Vicki Marsh, Gary Noller, and Byron Warren. 25 JUDGE POLLARD: Pursuant to item 1.30 of the 101 1 agenda. Is there any further discussion or comment? 2 COMMISSIONER BELEW: Well, I'm kind of 3 curious if any of them have anything to say. 4 MR. WARREN: I got the end row seat. Hi, my 5 name is Byron Warren. Military with a purple heart, and 6 Veterans Hill Country Counsel, and now the Veterans 7 Advisory Committee. We thank you. I think that the 8 veterans of Kerr County will benefit from this alignment 9 that's put before you. Again, we're at no cost to your 10 budget, and it's a kind that we do already for our 11 veterans, and to apply it through the Court and through 12 the County Service Officer actually enhances the 13 delivery to our County Veterans. Again, thank you for 14 thinking of our veterans, and I look forward to start 15 working on some projects. Again, thank you. 16 JUDGE POLLARD: Thank you. 17 COMMISSIONER MOSER: Thank you for your 18 service, and thank you for volunteering to continue to 19 serve. 20 JUDGE POLLARD: All right, those in favor of 21 the motion signify by raising your right hands. It's 22 four zero, unanimous. One abstention, myself. 23 Item 1.31 consider, discuss and take 24 appropriate action to post Human Resources Director 25 position opening and hiring process. Commissioner Letz. 102 1 COMMISSIONER LETZ: I put this on the 2 agenda, and it was a discussion item, but I think we 3 need to start moving on this position. It's going to be 4 a, I think, difficult spot to fill. But I think we need 5 to at a minimum post it, at TAC, our website, and local 6 papers, and maybe more depending on how many 7 applications, and figure out a time. I said we probably 8 want to at least for 30 days, I think, to keep this open 9 or the posting open. 10 COMMISSIONER BELEW: Is it required? 11 COMMISSIONER LETZ: No. But I think that we 12 need -- well, there may be. I don't think there is a 13 requirement. 14 COMMISSIONER BELEW: Well, we should post 15 it, but you talked about 30 days so -- 16 COMMISSIONER LETZ: I just think -- we need 17 to, you know, look at a lot of different options. The 18 person is -- a lot of different skill sets are needed. 19 We may want -- if anyone on the Court or anyone else 20 knows somebody that may be qualified for this spot. I 21 know that we have one person that's already expressed an 22 interest in the position. But it opens up and figures 23 out, you know, maybe -- 24 COMMISSIONER MOSER: So did you say put it 25 in the paper? 103 1 COMMISSIONER LETZ: Yeah. And post it at 2 locations, and any other spots that we need to post it. 3 Is that enough for the three that I mentioned? And then 4 I think to establish a cut-off date, which I guess would 5 be maybe the 20th of October, or something like that, 6 sometime in mid to late October. We get into the 7 holiday season shortly after that, so we really need to 8 start moving on that. 9 COMMISSIONER MOSER: The retirement wouldn't 10 be until January 1st, correct? 11 COMMISSIONER LETZ: Correct. 12 COMMISSIONER MOSER: The vacancy wouldn't be 13 until January 1st. 14 COMMISSIONER LETZ: Right. So be a little 15 bit of a time. But it takes a little bit of time to go 16 through the applications we get, gotta go through them, 17 and process them, and narrow it down to a certain 18 number, interview them, and then have a second set of 19 interviews. I don't know that we need a motion for it. 20 I think it's really just, you know -- I think the HR 21 Director and the Auditor can post it in those locations 22 that are pretty standard to post things at. 23 COMMISSIONER REEVES: Well, don't you think 24 we oughta go ahead and do a motion requiring the HR 25 Department to post it. 104 1 COMMISSIONER LETZ: All right. I'll make a 2 motion that we authorize the HR Director to post a 3 vacancy of the HR Director -- 4 COMMISSIONER BELEW: Second. 5 COMMISSIONER REEVES: Second. 6 COMMISSIONER LETZ: -- at posted locations 7 of maybe the TAC website, and County website, and local 8 papers, and have the applications due by -- I don't have 9 a calendar right here, but say October 20th at 5 p.m. 10 JUDGE POLLARD: All right, been moved by 11 Commissioner Precinct 3, seconded by Commissioner 12 Precinct 1. This is item 1.31 of the agenda, and that 13 is to consider posting the position, the opening 14 position, and hiring process to start in regard to HR 15 Director, Kerr County HR Director. That vacancy to 16 occur January 1st of 2019. Is there any further comment 17 or discussion? There being none, those in favor of the 18 motion signify by raising your right hands. It's four 19 zero, unanimous. One abstention, myself. 20 Item 1.32 consider, discuss and take 21 appropriate action to renew TAC, Texas Association of 22 Counties, Risk Management Pool's Workers Compensation 23 Program for 2019, and have County Judge sign same. 24 MRS. SCHERWITZ: Good morning, Judge, 25 Commissioners. 105 1 JUDGE POLLARD: How are you? 2 MRS. SCHERWITZ: I'm good. This is our 3 annual questionnaire for workman's comp where we provide 4 them our estimated payroll for the previous year. So 5 this is a formality to have you, Judge, sign and Dawn 6 will sign one of these as well as submitted. 7 COMMISSIONER REEVES: And this is to 8 determine the rates for next year? 9 MRS. SCHERWITZ: Correct. 10 COMMISSIONER REEVES: Make a motion to renew 11 TAC Risk Management Pool Workers Compensation Program 12 for 2019 and have the County Judge to sign same. 13 COMMISSIONER LETZ: Second. 14 JUDGE POLLARD: Been moved by Commissioner 15 Precinct 4, second by Commissioner 3 pursuant to item 16 1.32 of the agenda, and that is to renew the Texas 17 Association of Counties Risk Management Pool Workers 18 Compensation Program for 2019, and have County Judge 19 sign same. Is there any further comment or discussion? 20 If not, those in favor raise your right hand. Four 21 zero, unanimous. One abstention, myself. 22 1.33 consider, discuss and take appropriate 23 action to authorize County Judge to sign necessary 24 documents regarding the purchase of real property in 25 relation to the Ingram boat dock. Is it going to be 106 1 necessary to go into executive session? 2 COMMISSIONER REEVES: I don't believe we 3 need to have executive session, Judge. As you remember 4 we're under contract to purchase the land surrounding 5 the Ingram boat dock, closing is scheduled per contract 6 for this Friday. And as with any real estate 7 transaction, closing statements and other documents are 8 required to be signed. And I'd like to also say as with 9 many real estate transactions something may happen at 10 the last minute, and we would need an extension to the 11 closing date signed, so with that said, I'd like to make 12 a motion to authorize County Judge to sign any necessary 13 documents regarding the purchase of the real property 14 adjoining the Ingram body dock, including closing 15 statements, extensions of closing dates, and any other 16 relevant documents that may be needed. 17 COMMISSIONER MOSER: Second. 18 JUDGE POLLARD: Essentially to live up to 19 the County's obligation under the contract. 20 COMMISSIONER REEVES: That is correct. 21 COMMISSIONER MOSER: Second. 22 JUDGE POLLARD: Been moved by Commissioner 23 Precinct 4, seconded by Commissioner Precinct 2 to 24 approve item 1.33, and that is to authorize the County 25 Judge to live up to all the obligations. Sign all 107 1 documents living up to the obligations set forth in the 2 earnest money contract relating to purchase of the real 3 estate Ingram Damn property. 4 COMMISSIONER REEVES: Being sold by the 5 Early family to Kerr County. 6 JUDGE POLLARD: Okay. All right, is there 7 any further comment or discussion? If not, those in 8 favor signify by raising their right hands. It's four 9 zero, unanimous. One abstention, myself. 10 1.34 update regarding possible litigation. 11 And 1.35 presentation regarding -- 12 COMMISSIONER MOSER: No. That one's at 13 1:30. 14 JUDGE POLLARD: All right, that one's at 15 1:30. Is this a closed session one? 16 MRS. STEBBINS: Yes, Sir. 17 JUDGE POLLARD: All right. 18 COMMISSIONER LETZ: Let's do everything 19 else. 20 JUDGE POLLARD: All right. Let's pay the 21 bills. 22 MRS. DOSS: No bills. 23 JUDGE POLLARD: 4.2 budget amendments? 24 MRS. DOSS: No budget amendments. 25 JUDGE POLLARD: 4.3 late bills? 108 1 MRS. DOSS: No late bills. 2 JUDGE POLLARD: 4.4 approve and accept 3 monthly reports. 4 COMMISSIONER REEVES: Unless indicated 5 otherwise these are for the month of August, 2018. 6 County Clerk's report, District Clerk's report, 7 Constable Precinct 3, J.P. Precinct No. 4. 8 Move to accept the reports and sign as 9 needed. 10 COMMISSIONER BELEW: Second. 11 JUDGE POLLARD: Been moved by Commissioner 12 Precinct 4, second by Commissioner Precinct 1 to approve 13 the monthly reports as submitted, and for approval of 14 them as needed. Any further comment or discussion? 15 There being none, those in favor of the motion signify 16 by raising their right hand. It's four zero, unanimous. 17 Auditor's reports. 18 MRS. DOSS: None, Sir. 19 JUDGE POLLARD: None. 20 Court orders 4.6. 21 COMMISSIONER LETZ: Yes. We have court 22 orders from September 10th, September 13th, and 23 September 20th. There are three changes that 24 Commissioner Reeves and I looked at on the September 25 10th meeting, item 1.15 to modify that court order to 109 1 read "Approve Commissioner Letz as an interim additional 2 TAC pool coordinator." Item 1.20, have that court order 3 read "Approve Resolution in support of the Economically 4 Depressed Area Project EDAP grant application to the 5 Texas Water Development Board from Kerr County for the 6 East Kerr/Center Point Wastewater Project." And then on 7 the item 1.24 modify that language to read "Approve to 8 allow a Kerr County adult detention center employee to 9 have an extension on County paid medical insurance until 10 December 31st, 2018." There were slight wordings on 11 those three that were modified, and didn't change much 12 on them. 13 COMMISSIONER LETZ: I make a motion to 14 approve the court orders as amended. 15 JUDGE POLLARD: As dictated into the record. 16 COMMISSIONER BELEW: I'll second that. 17 JUDGE POLLARD: Been moved by Commissioner 18 Precinct 3, seconded by Commissioner Precinct 1 to 19 approve court orders as dictated into the record, and 20 actually corrected three court orders. Is there any 21 further comment or discussion? There being none, those 22 in favor signify by raising your right hands. It's four 23 zero, unanimous. One abstention, myself. 24 All right, we're going to go into closed 25 session -- 110 1 COMMISSIONER MOSER: No. We gotta go down 2 to 5 Information Agenda. 3 JUDGE POLLARD: Oh, 5.1 reports from 4 Commissioners, Liaison Committee Assignments. Anybody? 5 COMMISSIONER LETZ: Yes. Two items. One, 6 through a local agreement with the City on animal 7 services, we approved that and sent one over that was 8 signed by the County Judge, and they're having now 9 issues with it, slight issues, at the City. Largely 10 related to comments that Councilman Baroody made about 11 conflicts with City Ordinance, so that is still being 12 worked through and trying to come with language that is 13 somewhat consistent with their current ordinance, and -- 14 COMMISSIONER BELEW: Has to do with cats. 15 That was the cat thing? 16 COMMISSIONER LETZ: It's a whole new period, 17 and the cats. But the other issue is -- one of the 18 issues that we have never addressed and there are other 19 spots, those are not the only two conflicts with our 20 court order. They have a separate fee structure than we 21 do, so really, I mean it -- 22 COMMISSIONER BELEW: It sounds like a 23 workshop kind of thing. 24 COMMISSIONER LETZ: No. It's a City issue 25 really as to how they handle it, because their ordinance 111 1 changing process is cumbersome, and trying to figure out 2 how to tweak ours so it fits within their ordinance is 3 the issue. 4 COMMISSIONER MOSER: Just making up a pact. 5 COMMISSIONER LETZ: Judge making up a pact. 6 COMMISSIONER BELEW: So otherwise it would 7 be easier for us to do it from our end. 8 COMMISSIONER LETZ: Yes it's easier for us 9 to make minor changes than for them to try to make any 10 kind of change. 11 The other item I have is Christmas lighting. 12 It appears after about a week or so, two weeks of 13 conversations and communications with the Cailloux's, 14 are interested in participating in this project again. 15 This came about by George Eychner who -- we were talking 16 about lights and things, and anyway, he -- whatever -- 17 however it happened, it's back on the drawing boards 18 that the Cailloux's help fund that program. It's an 19 informational item right now to the Court. If the Court 20 doesn't have any objection, I'll continue through 21 maintenance working and see if we can come up with some 22 sort of an agreement. One of the things that we have 23 done, or Shane has done, I asked him to go through all 24 of the decorations that we house right now. Here is a 25 list of what we have. All of them need repairs just 112 1 about, and I think it's -- they're not significant, some 2 of them are not significant repairs. One of them is 3 $600.00 item, a controller. But the minor ones are a 4 lot of light bulbs are burnt out and things of that 5 nature. I think we go ahead and authorize -- or I'll 6 tell Shane it's to be part of the maintenance budget to 7 go ahead and fix the items. I mean we don't want to -- 8 they need to be ready to put this stuff up, whoever pays 9 for it, and it needs to be working. 10 COMMISSIONER MOSER: Is this something the 11 Cailloux's are willing to -- or it's still to be 12 discussed? 13 COMMISSIONER LETZ: It's an attorney -- 14 talked to an attorney so far is about where we are. 15 This is just informational as to what we have, and what 16 works and doesn't work, a little bit on it. Shane, you 17 know, will be going through everything over just to see 18 what works and doesn't. Anyway, so if they're willing 19 to help fund it, there will be some costs coming in on 20 some of this. According to George Eychner and Kyle Bond 21 that the Christmas Lighting Committee has money still in 22 their account, and they're willing to help, you know, 23 authorize using that to help fix some of this stuff as 24 needed and maybe some additional items. Anyway so all 25 of that's working. That's just an informational item to 113 1 the Court. 2 JUDGE POLLARD: Some of these Christmas 3 items stored over at the County Maintenance? 4 COMMISSIONER LETZ: Almost all of them. All 5 of this is stored there in the Maintenance building. 6 There are some lights that are on top of the courthouse 7 that the Christmas Lighting Committee owns. I'm not 8 sure where they will be used or how they'll be used. So 9 anyway, we're just still at exploratory a lot of this 10 stuff, and where we are and all that, just trying to be 11 ready for the City. 12 JUDGE POLLARD: All right, any other reports 13 from anybody else? 14 Elected officials, department heads. 15 Boards, Commissions -- 16 MS. DIANE BOLIN: I have one. 17 JUDGE POLLARD: Yes, Ma'am. 18 MS. DIANE BOLIN: We're getting ready to 19 mail out the ballots for absentee voting by mail. We 20 have over 4000 of them mailing. The people that are 21 within the City of Kerrville or in Kerrville ISD will 22 get two ballots, but they have to come back. I fixed 23 the press release with all the information, and I'm 24 going to send it to the different newspapers. But I 25 just wanted y'all to know that we're working lots of 114 1 overtime right now to get them in the mail. 2 COMMISSIONER BELEW: It's a lot of ballots. 3 Do they request this? 4 MS. DIANE BOLIN: It's ten percent of our 5 voter rolls, is what we've got mailing out this time. 6 It's more than we've ever had. 7 COMMISSIONER BELEW: They request them and 8 you -- 9 MS. DIANE BOLIN: Yeah. And we're still 10 getting the requests in. Apparently the two parties 11 sent over six hundred thousand applications to people 12 across the State, and we're getting those in, which 13 sometimes three or four times for one person. 14 COMMISSIONER BELEW: Just don't let them 15 vote that many times. 16 MS. DIANE BOLIN: We keep them all in 17 alphabetical order so we can find them. 18 JUDGE POLLARD: Any other reports? 19 SHERIFF HIERHOLZER: Just real quick. I 20 think from the employees in my department they'd like to 21 say thank you for the work that y'all did on the budget 22 this year, and the Auditor's office also. Because I 23 think keeping the insurance rates the way they were with 24 the increase y'all had, and still being able to give the 25 COLA, and keeping rest of the benefits like they are, I 115 1 know my employees already expressed there very 2 appreciative of that. 3 JUDGE POLLARD: All right. Any other 4 reports? East Kerr County/Center Point Wastewater 5 Project, anything? 6 COMMISSIONER LETZ: Oh, there is a slight 7 report on that. 8 COMMISSIONER MOSER: Big one. 9 COMMISSIONER LETZ: Well, big report. The 10 EDAP Grant that was pending with the Water Development 11 Board, we were successful on that. We thought we were 12 going to be. I think we mentioned it at the last 13 meeting or two meetings ago, we did the Resolution in 14 support of it, and we did make the cut. And they are -- 15 they being the Water Development Board is still looking 16 at the funding ratio, but it currently appears it will 17 be a hundred percent funded. 18 COMMISSIONER MOSER: And that's 13.4 million 19 dollars, and that was the final funding -- 20 COMMISSIONER LETZ: Yeah. 21 COMMISSIONER MOSER: -- for the whole 22 project. And there were a lot of comments sent in by 23 residents, too, in addition to our Resolution in support 24 of it. Right. 25 COMMISSIONER LETZ: So that is good because 116 1 that's a -- they'll be no local funding by the County 2 going into that. 3 COMMISSIONER MOSER: And we were like fourth 4 or something like that. 5 COMMISSIONER LETZ: We were fourth. 6 COMMISSIONER MOSER: And so it was marginal. 7 So I think probably the Resolution and comments helped. 8 But that's the final amount for the whole project, which 9 is unbelievable. 10 COMMISSIONER LETZ: 61 million or 60 -- 11 COMMISSIONER MOSER: 63 million, I think, is 12 the total. 13 JUDGE POLLARD: And I think you worked out a 14 situation with the treatment facility down there, too? 15 COMMISSIONER MOSER: Oh, yeah. That was 16 part of it. Yeah, that's the first -- very first part, 17 right. 18 JUDGE POLLARD: All right, any other reports 19 of any kind? If not, we're going into closed session 20 pursuant to Section 551 of the Government Code. 21 (Executive Session.) 22 JUDGE POLLARD: All right, we're back in 23 open session. And we gotta go back and revisit item 24 1.20 of the agenda. We did it twice, and we did it once 25 passed it, and amended it, and now we gotta go back 117 1 again. 2 COMMISSIONER LETZ: Because of the two that 3 were here, I don't know that we can rescind it. I'll 4 make a motion that we cancel or rescind court order 5 Moser and Belew made it. Since they're not here, we 6 can't change that one. 7 MRS. STEBBINS: Correct. 8 COMMISSIONER LETZ: I'll make a motion that 9 we rescind court order related to item 1.20. 10 COMMISSIONER REEVES: I'll second. 11 JUDGE POLLARD: Okay, and you amend it how? 12 COMMISSIONER REEVES: No. We're just going 13 to rescind it. 14 COMMISSIONER LETZ: We're just going to 15 rescind it, and I'll make a new motion. 16 JUDGE POLLARD: All right, there's been a 17 motion made by Commissioner Precinct 3 and seconded by 18 Commissioner Precinct 4 to rescind Court Order number 19 what? 20 COMMISSIONER LETZ: Well, we don't know the 21 number. It's item 1.20. 22 JUDGE POLLARD: All right, on item 1.20. 23 (Commissioner Moser is present.) 24 JUDGE POLLARD: Is there any further comment 25 or discussion? Those in favor of the motion signify by 118 1 raising your right hand. It's four zero, unanimous. 2 Let the record reflect Commissioner Precinct 1 is 3 absent. 4 COMMISSIONER LETZ: And I'll make a motion 5 that we designate the second and fourth Monday of every 6 month in which Commissioners' Court Session will be in 7 regular meetings. 8 COMMISSIONER MOSER: Right. 9 JUDGE POLLARD: Been moved by Commissioner 10 Precinct 3, second by Commissioner Precinct 2 to 11 designate the second and fourth Mondays of each and 12 every month at 9 o'clock as both being regular sessions 13 of Kerr County Commissioners' Court. 14 COMMISSIONER LETZ: And that is for the 15 18-19 fiscal year. 16 JUDGE POLLARD: For the 2018-2019 fiscal 17 year. Any further comment or discussion? If not, those 18 in favor of the motion signify by raising your right 19 hands. Right hand. 20 COMMISSIONER MOSER: I was writing with the 21 right hand. 22 JUDGE POLLARD: It's three zero, unanimous. 23 One abstention, myself. All right, thank you very much. 24 Is there anything further business? 25 COMMISSIONER REEVES: We're in recess until 119 1 1:30. 2 JUDGE POLLARD: That's right. 3 (Recess until 1:30 p.m.) 4 (Commissioner Belew is absent.) 5 JUDGE POLLARD: All right, it's 1:30 p.m. 6 We're back in open session in Commissioners' Court after 7 a recess. Please proceed with your presentation. 8 MR. CASTANON: Thank you, Sir. Thank you. 9 Thank you all for having me here, really appreciate the 10 opportunity. My name is Richard Castanon. I'm a 11 Partnership Specialist with the Census Bureau of the 12 Department of Commerce of the United States. And I'm 13 here to talk to you about the Census 2020. You probably 14 know it's coming up. There's still about more than 18 15 months away, but time will fly for us. And we are 16 charged by the Constitution as you know to count 17 everybody, and I mean everybody. The only criteria to 18 be counted is they have to be a human being, so that 19 means everybody. And we are getting ready throughout 20 the nation visiting counties and cities to come and help 21 you prepare for it, with our help obviously for a 22 complete and accurate count. And there is a lot of 23 misinformation out there about the numbers, and so we 24 have a program that was created two censuses ago, it's 25 called the Community Partnership and Engagement Program, 120 1 and which has been very instrumental in reaching out to 2 communities, in local communities throughout the nation 3 to achieve a complete and accurate count. 4 One of the main different things that we're 5 going to have in 2020 is the way that the census is 6 going to be done this time. Anybody remember the last 7 time that you did the Census ten years ago, with the 8 paper? Well today, this time, we're going to be able to 9 do it in three different ways. We're still going to be 10 able to do the paper form, you're going to be doing it 11 over the phone, or you can do it online, on the 12 computer. And so everybody will start getting a letter 13 in the latter part of March, mid to late March, with a 14 code on it, every household, and that'll instruct them 15 on how to do it online, on the phone, or how to request 16 the paper form if you still want it. They'll send it to 17 you and then you'll have to fill them out and send them 18 back. It should only take you no more than 10, 15 19 minutes. It's only about 10 to 11 questions, that's it. 20 If you'll recall the long form, okay, that's no longer 21 the case; we use that for what we call the American 22 Community Survey, the ACS Survey. That's done every 23 month randomly throughout the United States to give us 24 population updates, but that's not the one we'll be 25 doing for this Census; that's just a survey. 121 1 So that's the biggest new thing that we're 2 doing, you're going to be able to do it online. As you 3 know population is the single biggest -- or one of the 4 single biggest criteria for Federal funding, all right. 5 In your packets, I put in a form by the -- by the 6 University of Washington where it talks about the -- the 7 funding that the Texas -- the State of Texas gets from 8 the Federal funding -- from the Federal Government on 9 those particular programs, which are the biggest ones. 10 That's 43 billion dollars per year that Texas gets, and 11 then out of that, you know, gets distributed to all the 12 counties. How much of that you get is based on your 13 population. And I've been talking to some counties, for 14 example, County Judge Schuchart in Medina, he is -- the 15 ACS Community Survey put them at just over 50 thousand 16 people, but it's not the official Census count from 17 2010, that's just what we estimated it is now. And so 18 he's really looking forward to the 2020 Census, because 19 it will certify him and his County as over 50 thousand. 20 Once he gets over that mark then it opens up other 21 funding levels for them. And one particular example 22 that he told me was funding for translation services in 23 the courtroom. That's just one of the things that he 24 was worried about, but if I get certified by you guys, 25 us Census, at 50 thousand plus then we have the ability 122 1 to request that kind of funding. 2 In Comal County, they're at about 150,000 3 people, if they get to -- if they get to 150 it opens up 4 different funding opportunities for them. So that's why 5 the census is important to local government. If you see 6 in that form there is a -- based on that funding of 43 7 billion dollars to the State divided by about 22 million 8 Texans, that comes to about 15 hundred dollars per 9 person. That if they don't get counted, that's money we 10 leave on the table, you know. And right now -- oh, I'll 11 get to that in a little bit. 12 So we have a key -- a timeline in there, you 13 know, we're about 18 months away. And the whole purpose 14 of my visit is to let you know about one of the things 15 that we are trying to do in every County, and that is 16 reduce the number of non responses, okay. The data that 17 we have is that your -- well, we estimate that the whole 18 country with this new internet option is going to 19 respond to about -- we're going to have a response of 20 about 80 percent, and we call that self response. That 21 means that when you get the form you submit it yourself. 22 But 20 percent is still a lot of millions of people, all 23 right. And your County is pretty average, okay. It has 24 about an 80 percent of self response, but there are some 25 Census tracts that are above 20 percent, and so we are 123 1 focusing on those nationwide on enough counties -- I 2 mean Census tracts. Census tracts that are above 20 3 percent, and you do have some here, and so in order to 4 get to those -- and I'll tell you which Census tracts 5 those are. But in order the reach out to those 6 particular Census tracts, we need to know who lives 7 there, why are they not responding. And so one of the 8 things that we do is put together, what we call, is a 9 complete count committee. And we also reach out to the 10 highest elected official in the County, which is the 11 Judge. So the Judge thought this was very important to 12 come and present to all of you at the same time because 13 the idea behind this committee is to bring in a cross 14 section of your County population, we like to call them 15 trusted voices, but they're all your leaders from a 16 variety of sectors. Chamber of Commerce, the 17 University, the schools, elected officials from the 18 city, churches, faith based, you know, everybody that 19 can help you in any way to reach to these Census tracts, 20 and the whole idea is to put together like a public 21 information campaign. And you basically have -- this 22 committee will have the rest of 2019 to design it, to 23 figure out what's the best way to do it, whether you 24 know it is a little note on your e-mail that you send 25 every time, don't forget Census is coming, things like 124 1 that. Or banners on the street, or you can get the 2 transit system to put a banner on their buses, taxi 3 drivers that may drive around here with those kinds of 4 -- it can be anything and everything that you can think 5 of, that the committee can think of to basically just 6 raise awareness about the Census coming, and then 7 execute that public information campaign in the first 8 three months of 2020, January, February and March. 9 Census Day is officially April 1st. Yes, Sir. 10 COMMISSIONER LETZ: A question. Where in 11 the process does the local government have input into 12 the Census tracts as drawn by the Census Bureau? Or do 13 we ever get an option to that? Because those Census 14 tracts then become the basis for our Precincts or our 15 boundaries, and that's where we have some problems. 16 MR. CASTANON: Okay. I mentioned Census 17 tracts, and the tool that is free to everybody, it's -- 18 you can find it at -- it's called the ROAM. It's the 19 Response Outreach Area Mapper, and it's free. You go to 20 the Census.gov/roam and you search by County, and it's 21 highlighted for you, you'll see it, and then every 22 Census tract is clickable. So you just click on it, and 23 it'll tell you our LRS rate, which is low response 24 score. 25 COMMISSIONER MOSER: What's a tract? 125 1 MR. CASTANON: Census tract is the -- for 2 Census perhaps is the smallest geographical area that we 3 look at to do a count. 4 COMMISSIONER MOSER: Like for instance, what 5 is that, a square mile, a half a mile, a half a county, 6 what is it? 7 MR. CASTANON: It varies. It varies. You 8 have about, I think, about ten Census tracts in your 9 County, and we're looking at about about four of them 10 that are above 20 percent. A Census tract has precincts 11 inside you see, so that's another political subdivision. 12 COMMISSIONER MOSER: So you tract by 13 precinct? 14 MR. CASTANON: No. We tract it by Census 15 tracts. 16 COMMISSIONER LETZ: We have Census tracts 17 into precincts. 18 MR. CASTANON: There's two different things. 19 A precinct's smaller than a Census tract. But precincts 20 are used for elections. 21 COMMISSIONER LETZ: What's a Census block 22 then? 23 MR. CASTANON: I'm sorry. 24 MS. DIANE BOLIN: Census block. What is a 25 Census block? Because we got a ton of Census blocks. 126 1 MR. CASTANON: No. Those are tracts. We 2 call them tracts. 3 COMMISSIONER LETZ: Below that there's a 4 block. 5 MR. CASTANON: Oh. I'll be happy to show 6 you the Census tracts. I don't know if you're 7 familiar -- but for example Census tract 9606, that's -- 8 which way is -- right now we're facing south. 9 MS. DIANE BOLIN: That's south. 10 MR. CASTANON: That's south, right. So from 11 I-10 down the main avenue into here, to the intersection 12 here with Main Street, and then that way towards Ingram, 13 that's that Census tract. Okay, there's a lot of 14 businesses in there, too. That's one tract. 15 COMMISSIONER MOSER: What's the -- why would 16 I care what a tract is? 17 MR. CASTANON: Because that's how we -- 18 COMMISSIONER MOSER: That's some boundary 19 you made. 20 MR. CASTANON: That's what? 21 COMMISSIONER MOSER: That's a boundary you 22 defined? 23 MR. CASTANON: Yeah. 24 COMMISSIONER REEVES: They use them 25 though -- I see them in my other line of work to make 127 1 sure you're properly lending in every area. 2 COMMISSIONER MOSER: But I can see -- but so 3 that's the way you designate various areas. 4 MR. CASTANON: Yeah. Yeah, that's just one 5 of our measuring units, if you will. 6 COMMISSIONER MOSER: Okay, got it. 7 MR. CASTANON: This particular tract, it's 8 25.3 percent low response rate or score. LRS, low 9 response score. And it's got about a little over 8000 10 people in there, so that means that we're predicting 11 that about 25 percent of those 8000 people are not going 12 to self respond, okay. So the idea is to in this 13 community, and it doesn't have to be an elected 14 official, it can be a community leader, it can be a 15 non-profit organization that takes on this 16 responsibility to reach out to communities in there that 17 may be low in responding. A caveat though is that if 18 you don't self respond, we're going to know about it. 19 There's going to be another neat system that 20 we're going to have in which we're going to be able to 21 tell in real time who's responding and who's not. So 22 we're going to know if some of these Census tracts are 23 slow in responding, and we're going to have enumerators, 24 we're going to be hiring a lot of people, and they're 25 going to go out to those doors and they're going to try 128 1 to get somebody in that household to answer the Census. 2 If for some reason they cannot get anybody, they're 3 going to do their best. They're going to be trained on 4 this, to go and look for the relatives or next door 5 neighbors, anybody that can tell them at least how many 6 people live in that house, okay, because that means we 7 count everyone, and if we have to rely on neighbors or 8 relatives or friends, that's fine. But the problem with 9 that is that it's not going to be totally accurate, you 10 know. 11 COMMISSIONER MOSER: Can I get you to back 12 up for me, a couple of things. You are a Partnership 13 Specialist. 14 MR. CASTANON: Uh-huh. 15 COMMISSIONER MOSER: Partnering with who? 16 MR. CASTANON: With you. 17 COMMISSIONER MOSER: So you're partnering 18 with the U.S. Census Bureau and the County? 19 MR. CASTANON: I'm with the Census Bureau, 20 and I want to partner with you to get a full and 21 accurate count in your County. 22 COMMISSIONER MOSER: Okay. My next question 23 is what's the purpose of your presentation today? 24 MR. CASTANON: The purpose of my what, Sir? 25 COMMISSIONER MOSER: Your presentation. 129 1 What's your objective, what's your -- 2 MR. CASTANON: To try to put together a 3 complete count committee in this County, and focus on 4 these four counties that we've identified as having a 5 potential low response. 6 COMMISSIONER MOSER: And what do you want us 7 to do? 8 MR. CASTANON: Get me a cross section of 9 leaders from the county, or at least from those areas, 10 and so I can train them and get them ready for the 11 Census so they can make sure that the people in those 12 areas know about the Census and respond to the survey. 13 COMMISSIONER MOSER: Okay, thank you. 14 MR. CASTANON: And so the total of the four 15 counties that we have identified is almost 19 thousand 16 people in your County. Your County with the latest 17 survey update, American Community Survey, is 49,625, so 18 you are really shy of that 50 thousand number also, as 19 Medina County, right? So I'm sure that you are going to 20 count, you know, more than four hundred people than you 21 have now by 2020, so that's why it's important. But we 22 want to get accurate data, and the only way we're going 23 to be able to do it is if we get people to self respond 24 to it. And they're going to be -- at least the 25 internet, you know, for a lot of folks it's going to be 130 1 very easy. It's only 10 or 11 questions, and that's it. 2 So, you know, the County Commissioners' 3 Court can look into this if you are interested in doing 4 this, or you can designate somebody else, some community 5 leader in your County to do work with you, and it's just 6 a public information campaign that we need to put 7 together, a design over the course of between now and 8 December of 2019, and then implement it in early 2020. 9 COMMISSIONER REEVES: Who would pay for all 10 of this that you're talking about signage, placards, 11 advertising to remember the Census, who's going to write 12 the check for that? 13 MR. CASTANON: Yeah, it's -- it's very 14 simple. The whole idea is that those three months 15 people see Census, the word Census -- 16 COMMISSIONER REEVES: No. I understand 17 that. Who is going to pay for it? 18 MR. CASTANON: Oh, who's going to pay for 19 it? That's a very good question. 20 COMMISSIONER REEVES: What's the answer? 21 MR. CASTANON: The Census does not have 22 money to give every County in the nation to do this, 23 okay? But creative counties invite corporate folks from 24 the County or large business owners in the County to 25 sponsor some of these expenses. And you'll get to 131 1 decide how big, how little, it's totally up to you. And 2 a lot of the stuff now with social media, it's not that 3 expensive. 4 The other thing I wanted to mention to you 5 is a request from our recruiting department. We are 6 currently hiring for a recruiting assistant in this 7 County. And the announcement has been up for weeks, and 8 nobody has applied. We have zero applications. 9 COMMISSIONER MOSER: How do you advertise 10 for that position? 11 MR. CASTANON: I know that, you know, the 12 recruiting department and headquarters in Washington, 13 they put it out everywhere. I don't know if it's been 14 in the newspaper or not, but certainly I've seen a lot 15 of these positions advertised on Facebook, for example, 16 you know. So -- but -- 17 JUDGE POLLARD: What's the pay for that 18 assistant? 19 MR. CASTANON: I'm sorry. 20 JUDGE POLLARD: What's the pay for that 21 assistant? 22 MR. CASTANON: The pay's going to be about 23 17 dollars. Well, there's several positions that we are 24 offering, but between 17 and 1950. 25 COMMISSIONER MOSER: Per hour? 132 1 MR. CASTANON: Per hour. You mind if I put 2 this card in there. This is the website where you go 3 and apply. And this recruiting assistant here does kind 4 of the same job I do, but instead of reaching out to 5 community leaders, what they do is they assist in 6 recruiting and testing job applicants. They reach out 7 to recruiting sources, you know, so they may be 8 contacting the workforce development agencies here in 9 the County, and to hire all the enumerators and all 10 other people that we're going to need later in 2020 from 11 like March until September. 12 COMMISSIONER MOSER: What would be your 13 estimate of how many people you would need in Kerr 14 County at the peek? 15 MR. CASTANON: Right now, one. That's the 16 first position. 17 COMMISSIONER MOSER: No. But at the peek. 18 MR. CASTANON: At the peek? It's -- it's 19 hard for me to tell you here, but in Texas it's going to 20 be like 15 thousand people that we're hiring, just in 21 Texas. We're doing about 60 thousand people in our 22 region, which is 12 states, so Texas being the biggest 23 one is going to have about 20 percent of those jobs. 15 24 thousand people here in Texas alone, so there's lots of 25 jobs. There's lots of jobs out there. 133 1 MS. DIANE BOLIN: Okay. Go back to the 2 Census blocks and tracts. The Census blocks are what we 3 use to set our precincts up, and we have a couple of 4 areas that we need the Census blocks changed. 5 MR. CASTANON: Changed? 6 MS. DIANE BOLIN: Changed. So that we 7 can -- what's happened is we got a Census block that 8 comes down here and it is built around fences, and 9 cattle trails, and it's not actual roads. So we've got 10 people that live on this side of the road that have to 11 go passed like 5 precincts to go vote, because there's 12 no road to go up to the precinct it shows them in. We 13 need that changed so we can pull those people into their 14 closest precincts. 15 MR. CASTANON: We don't do that, Ma'am. 16 MS. DIANE BOLIN: Well, who does that? 17 Because based on Census blocks is what we've been told 18 for 30 years. 19 MR. CASTANON: That's done by the 20 legislature, by the State Legislature. 21 COMMISSIONER REEVES: What she's trying to 22 explain is that we were told that the voting precinct is 23 set up by a Census block, so let's forget about voting. 24 How do you change a Census block? 25 MR. CASTANON: I don't think you can. I may 134 1 be confused a little bit by the question, but a Census 2 block is not used for voting purposes. The Census 3 block -- a Census block is a -- it's a geographical 4 area, right, that the Census draws for their purposes, 5 okay. 6 COMMISSIONER LETZ: What's that purpose? I 7 guess we're trying to figure out who creates the block 8 and how are they -- 9 MR. CASTANON: We do. We do. But we do it 10 for our purposes for our counting of people purposes, 11 okay. The legislature, okay, looks at Census tracts or 12 blocks, okay, and they do precincts, okay. They draw up 13 precincts within those Census tracts, and then they use 14 those to draw the political boundaries where there is a 15 City Council, or a County Commissioner's District, or a 16 State Legislature District, so they -- 17 MS. DIANE BOLIN: So trying to get it 18 corrected because of the way the blocks are built. 19 MR. CASTANON: If you need to move those 20 lines so that a voting booth is on this side or this 21 other side, that's the legislature. 22 COMMISSIONER REEVES: What parameters goes 23 into making that Census block, is it -- 24 MR. CASTANON: What parameters? 25 COMMISSIONER REEVES: -- a physical feature, 135 1 is it a road, is it -- what defines that block? 2 MR. CASTANON: Usually roads and physical, 3 like rivers, creeks, things that separate. For example, 4 I notice that this tract that I'm talking about there's 5 another tract that goes along Main Street all the way 6 down to the University, okay, and then north. And the 7 dividing -- the dividing line is the river, all right. 8 So that's a big dividing line for some Census tracts 9 here in this County, the river. Another one is the main 10 street, the one that I got in from the freeway, that's 11 another big dividing line. So we use large identifiable 12 markers. Precincts is a totally different thing. 13 COMMISSIONER REEVES: Just forget precincts. 14 COMMISSIONER LETZ: The question is what 15 happens is because we're rural, a lot of those lines are 16 drawn -- you call them big features, the river bank 17 sets, but when you get ones that they're mapping it and 18 using little creeks and ranch roads and fences, and 19 you're dividing properties -- I don't mean you, but the 20 blocks are not done in a logical way. They're -- 21 MR. CASTANON: Yeah. But for the example 22 that she's talking about that the voting booth ends up 23 being on the -- 24 COMMISSIONER LETZ: But still they're 25 putting it in -- my property may be divided into three 136 1 blocks. 2 MR. CASTANON: That's -- that's -- that's 3 the Census. That would be if it's a Census tract it 4 would be the Census. 5 MS. DIANE BOLIN: How do we change it? 6 MR. CASTANON: Well, you tell me what Census 7 tract it is, and I can find out for y'all. I'll take it 8 to my regional office in Dallas, and I can talk to my 9 geography department there and they will tell me why 10 things are like that. 11 COMMISSIONER LETZ: Get a letter to the 12 Court and the blocks that need to be changed, and we'll 13 send it to Mr. Castanon. 14 MS. DIANE BOLIN: Which I should be able to 15 go to that website that you gave us to look at the 16 blocks to see what the numbers are? 17 MR. CASTANON: Yes. You can tell there's a 18 lot of lethal -- in that system by Census tract, number 19 of total population, income average, total number of 20 different demographics in there. 21 COMMISSIONER MOSER: Well, if we had a 22 person that's retiring as Tax-Assessor Collector or 23 something like that, would like to be an assistant could 24 be a natural. That person would even know blocks. 25 COMMISSIONER LETZ: Yeah. 137 1 MR. CASTANON: So who can I talk to after 2 this about -- 3 (Ms. Diane Bolin shaking head in negative 4 manner.) 5 MR. CASTANON: -- developing a plan -- 6 you're with the County? 7 MS. DIANE BOLIN: Yes. 8 MR. CASTANON: It's really -- it's not a big 9 task. I think that you guys have it quite, you know, 10 easy. There are some big cities like Houston or Dallas 11 that have Census tracts, and with the same, you know, 12 20, 25 percent LRS, low response score, but you look at 13 it instead of having 8000 people, they have 80 thousand 14 people in there, and there is a bunch of apartment 15 complexes, so it's a different challenge. And so that 16 is why we need local people from those areas to look at 17 those Census tracts and see how we can -- you know, how 18 to turn them out to do the Census. Not vote, but to do 19 the Census. The same thing, it's like a Geo TV but for 20 the Census. 21 COMMISSIONER MOSER: So we might could help 22 you find your assistant at the County, literally, and 23 you said like 19 dollars an hour ballpark, and that's 24 for how many hours a week? 25 MR. CASTANON: 40. Full-time. 138 1 COMMISSIONER MOSER: 40 full-time. Well, 2 the newspaper's here, the radio station is here, so -- 3 COMMISSIONER REEVES: Is he sleeping 4 underneath there? I don't see him. 5 JUDGE POLLARD: Tax Assessor is going to be 6 retired by that time and probably need a little 7 supplemental income. 8 COMMISSIONER MOSER: Not a bad idea. Wished 9 I'd thought of that. 10 COMMISSIONER LETZ: How many people do you 11 need on a committee? 12 MR. CASTANON: At least five. 13 COMMISSIONER LETZ: And who else -- are you 14 asking the City the same thing? 15 MR. CASTANON: No, Sir. 16 COMMISSIONER LETZ: So you are asking us to 17 try to come up with five names that we recommend that 18 you talk to? 19 MR. CASTANON: Yes. And then working with 20 her, or anybody else that you appoint here, then we can 21 talk about the next steps and who else to invite, and of 22 course the city. If some of these tracts like the one 23 I'm mentioning includes Ingram, you know then we'll want 24 to have somebody from Ingram, you know, on the 25 committee, things like that. We'll take it from there, 139 1 but -- 2 COMMISSIONER LETZ: We can probably come up 3 with five names that should help, and I know the City 4 will want to because they want to -- 5 COMMISSIONER REEVES: Thank you. 6 COMMISSIONER LETZ: How do we get these 7 names to you, just send them to you? 8 MR. CASTANON: I'm sorry. 9 COMMISSIONER LETZ: How do we get the names 10 to you, mail them to you, or e-mail them to you? 11 MR. CASTANON: You can e-mail them to me. 12 The next thing I would like to know is when I can come 13 and meet them, and we can do a little mini training. 14 Then as the committee grows, then we can get more in 15 depth about the ROAM for example, how to look at that 16 system. And then they can say well over here we don't 17 really need a Facebook group to tell everybody about the 18 Census, we know everybody. Oh, we're going to see them 19 at bingo, we're going to see them somewhere, you know, 20 and that's how you communicate. So it depends, it 21 depends. 22 JUDGE POLLARD: Any other questions of him? 23 Thank you, Sir. 24 MR. CASTANON: Thank you for the 25 opportunity. 140 1 JUDGE POLLARD: We are adjourned. 2 * * * * * * 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 141 1 STATE OF TEXAS * 2 COUNTY OF KERR * 3 I, DEBRA ELLEN GIFFORD, Certified Shorthand 4 Reporter in and for the State of Texas, and Official 5 Court Reporter in and for Kerr County, do hereby certify 6 that the above and foregoing pages contain and comprise 7 a true and correct transcription of the proceedings had 8 in the above-entitled Commissioners' Court. 9 Dated this the 7th day of October, A.D. 10 2018. 11 12 /s/DEBRA ELLEN GIFFORD Certified Shorthand Reporter 13 No. 953 Expiration Date 12/31/2018 14 * * * * * * 15 16 17 18 19 20 21 22 23 24 25