1 1 2 3 KERR COUNTY COMMISSIONERS' COURT 4 Regular Session 5 Monday, October 22, 2018 6 9:00 a.m. 7 Commissioners' Courtroom 8 Kerr County Courthouse 9 Kerrville, Texas 78028 10 11 12 13 14 15 16 17 18 19 20 21 22 23 PRESENT: TOM POLLARD, Kerr County Judge HARLEY BELEW, Commissioner Pct. 1 24 TOM MOSER, Commissioner Pct. 2 JONATHAN LETZ, Commissioner Pct. 3 25 BOB REEVES, Commissioner Pct. 4 2 1 I-N-D-E-X 2 NO. PAGE 3 *** Visitor's Input. 8 4 *** Commissioner's Comments. 10 5 1.1 Consider, discuss and take appropriate 12 action regarding Order authorizing the 6 issuance, sale and delivery of $4,330,000 in aggregate principal amount of Kerr 7 County, Texas Combination Tax and Surplus Revenue Certificates of Obligation, Series 8 2018(Center Point/East Kerr County Wastewater System Project), to be purchased 9 by the Texas Water Development Board, securing the payment thereof by authorizing 10 the levy of an annual Ad Valorem Tax and a pledge of certain surplus revenues of the 11 County's Parks System, and approving and authorizing the execution of a Paying 12 Agent/Registrar Agreement, an Escrow Agreement, and all other instruments and 13 procedures related thereto. 14 1.2 Consider, discuss and take appropriate 22 action regarding order Authorizing and 15 Approving the execution of a Principal Forgiveness Agreement with the Texas Water 16 Development Board in the amount of $10,096,400.00 and a related Escrow 17 Agreement, and authorizing other matters related thereto. 18 1.3. Public Hearing regarding the installation 25 19 of a "STOP" sign on Johnson Drive N. 20 1.4. Public Hearing for the revision of plat 26 for Horizon Section One, Lots 36 and 37, 21 Volume 6, Page 391, Pct. 1. 22 1.7 Consider, discuss and take appropriate 27 action for the Court to approve the 23 installation of a "STOP" sign on Johnson Drive N. 24 25 3 1 I-N-D-E-X 2 NO. PAGE 3 1.5 Consider, discuss and take appropriate 33 action for the Court to approve the 4 revision of plat for Horizon Section One, Lots 36 and 37, Volume 6, Page 391. 5 1.6 Consider, discuss and take appropriate 35 6 action to authorize Gipson Real Estate Services to perform an appraisal of 0.92 7 acres along Sutherland Lane. 8 1.8 Consider, discuss and take appropriate 37 action to submit input to TxDOT for the 9 Off-System Bridge Program call for projects. 10 1.9 Consider, discuss and take appropriate 46 11 action for the Court to set a Public Hearing for 9 a.m. on November 26, 2018 12 for the revision of plat for Oak View Estates Lot 20, to be known as Lemon 13 Estates Lots 20A, 20B, and 20C, Volume 4, Page 85. 14 1.10 Consider, discuss and take appropriate 48 15 action on a request from the Kerrville Convention and Visitors Bureau to approve 16 a Resolution supporting Kerrville as "The Capital of the Texas Hill Country". 17 1.11 Consider, discuss and take appropriate 53 18 action to approve contract for Tyler Jury Program with Tyler Technology, and 19 allow County Judge to sign same. 20 1.12 Consider, discuss and take appropriate 55 action to appoint two members of the 21 Commissioners' Court to the Kerr Economic Development Corporation (KEDC). 22 23 24 25 4 1 I-N-D-E-X 2 NO. PAGE 3 1.16 Consider, discuss and take appropriate 57 action on request from Hill Country 4 District Junior Livestock Show Association to close Riverside Drive from the southwest 5 corner of River Star Park to the southeast corner of the Hill Country Youth Event Center 6 grounds from 7 a.m. Sunday, January 13, 2019 to 11 p.m. Friday, January 18, 2019 for the 7 2019 stock show. 8 1.17 Consider, discuss and take appropriate 58 action on request from Hill Country 9 District Junior Livestock Show Association to use Flat Rock Park, including Dog Park, 10 from 7 a.m. Sunday, January 13, 2019 to 11 p.m. Friday, January 18, 2019 to park 11 trailers and use as staging area for delivery of animals. Close park to other 12 vehicular traffic during that time period. 13 1.18 Consider, discuss and take appropriate 61 action to close Riverside Drive from the 14 southwest corner of River Star Park to the southeast corner of Hill Country Youth 15 Event Center grounds from 8 a.m. on Friday, October 26th, 2018 to 7 p.m. on Sunday, 16 October 28th, 2018 for the Kerr County Fair. 17 1.19 Consider, discuss and take appropriate 62 action to use Flat Rock Park, including 18 the Dog Park, from 6 a.m. on Saturday, October 27, 2018 to 5 p.m. on Sunday, 19 October 28, 2018. Close park to other vehicular traffic during that time. 20 1.14 Consider, discuss and take appropriate 66 21 action to approve the engagement letter for the Audit of the Financial Statements 22 and Single Audit for the period ending September 30, 2018, and authorize the 23 County Judge to sign same. 24 25 5 1 I-N-D-E-X 2 NO. PAGE 3 1.15 Consider, discuss and take appropriate 67 action to approve the contracts with Elm 4 Pass Volunteer Fire Department, Tierra Linda Volunteer Fire Department, Hunt 5 Volunteer Fire Department, Hill Country CARES, K'Star, CASA, Dietert Center and 6 authorize the County Judge to sign same. 7 1.20 Consider, discuss and take appropriate 69 action to close Riverside Drive on 8 Saturday, November 17, 2018 from 7 a.m. to 1 p.m. for the Household Hazardous 9 Waste Event. 10 1.21 Consider, discuss and take appropriate 70 action to approve Interlocal Agreement 11 between Kerr County and Menard County for jail services, and have Judge Pollard 12 sign same. 13 1.22 Consider, discuss and take appropriate 71 action to accept annual asset forfeiture 14 profiling reports from Constable Precinct 4. 15 1.23 Discussion regarding the creation of a 72 Public Information Officer position for 16 Kerr County. 17 1.24 Consider, discuss and take appropriate 78 action regarding designation of authority 18 for closing County parks related to hazardous conditions. 19 1.25 Consider, discuss and take appropriate 80 20 action regarding the Membership/Terms/ Officers/Duties and Meeting Requirements 21 of the Veterans Services Advisory Committee. 22 1.26 Consider, discuss and take appropriate 82 action to approve Courthouse Use Agreement 23 with the Cailloux Foundation for the 2018 and 2019 holiday lighting. 24 25 6 1 I-N-D-E-X 2 NO. PAGE 3 1.27 Consider, discuss and take appropriate 88 action to approve renewal of (TAC) County 4 Choice Silver Retiree Medical/RX Supplemental for 2018, and have County 5 Judge sign the same. 6 1.28 Consider, discuss and take appropriate 89 action regarding donation for annual Kerr 7 County Christmas Party. 8 1.29 Consider, discuss and take appropriate 91 action to approve Scope of Work services 9 with Peter Lewis Architect + Associates for work at the Kerr County Juvenile 10 Detention Facility. 11 1.32 Consider, discuss and take appropriate 93 action to approve Scope of Work services 12 with Peter Lewis + Associates for remodel of the lower level of courthouse annex. 13 1.13 Consider, discuss and take appropriate 95 14 action to approve the 2019 Kerr County Resolution for the Indigent Defense Grant 15 Program, and authorize the County Judge to sign the Resolution. 16 4.4 Approve and accept Monthly Reports. 97 17 4.6 Court Orders. 98 18 5.1 Reports from Commissioners/Liaison 100 19 Committee Assignments as per attachment. 20 5.2 Reports from Elected Officials/Department 101 Heads. 21 5.4 Update on East Kerr County/Center Point 102 22 Wastewater Project. 23 1.30 Consider, discuss and take appropriate 102 action to amend Pauper Burial Policy. 24 25 7 1 I-N-D-E-X 2 NO. PAGE 3 1.31 Consider, discuss and take appropriate 103 action for Commissioners' Court approval 4 to fill a budgeted open position in the County Clerk's Office. 5 *** Adjournment. 105 6 *** Reporter's Certificate. 106 7 * * * * * * 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 8 1 JUDGE POLLARD: All right, let's have order 2 in the courtroom. It's October the 22nd, 2018. It's 3 9 a.m. The Kerr County Commissioners' Court is in 4 session. We'll begin today with a prayer and then the 5 Pledge of Allegiance. 6 (Prayer and Pledge of Allegiance.) 7 JUDGE POLLARD: All right, this is the part 8 of the agenda where anybody can speak on something that 9 is not on the agenda, a member of the public. If 10 there's anyone wishing to speak on something that is not 11 on the agenda then please step forward to the podium, 12 identify yourself by name, address, and try to limit 13 your comment to three minutes. And you must be Bunny 14 Bond, is that correct? 15 MRS. BOND: That's correct, Bunny Bond, and 16 I live at 213 Stephanie in Kerrville. I've been a 17 resident of Kerr County since 1985. And this morning, 18 I'm speaking on behalf of the League of Women Voters of 19 the Texas Hill Country. League members who live in Kerr 20 County want to be sure that Judge Pollard and the four 21 County Commissioners have received an invitation to 22 attend the Hill Country Commissioners' Conference to be 23 held on Friday, November the 16th from 10 a.m. to 4:30 24 p.m. in Blanco at the old Blanco County Courthouse. The 25 purpose of this conference is to gather the County 9 1 Judges and Commissioners from the seven counties in the 2 Hill Country with a goal of providing information about 3 issues associated with growth in the Texas Hill Country, 4 and to provide an opportunity to discuss options for 5 County Government. The seven counties included are 6 Bandera, Blanco, Comal, Gillespie, Hays, Kendall, and 7 Kerr. 8 League members, like many of your 9 constituents, are concerned about the impact of growth 10 in Kerr County, and we urge all members of the 11 Commissioners' Court to attend this conference. It is 12 an opportunity to hear a regional view of impacts on 13 land use, water resources and fiscal issues. A panel of 14 representatives from state agencies will address 15 questions about the role of their agency in planning for 16 resource management and regulating environmental 17 impacts. Breakout sessions are scheduled that will 18 allow time to discuss issues with other elected Judges 19 and County Commissioners from the other six counties. 20 This conference is being cosponsored by the League of 21 Women Voters of Texas, the Hill Country Alliance, and 22 the greater Edwards Aquifer Alliance, with assistance 23 from the V.G. Young Institute of County Government at 24 Texas A&M AgriLife Extension. CEU's have been approved 25 through the County Judges and Commissioners Association 10 1 of Texas. 2 The quorum requirements of the Texas Open 3 Meeting Act can be addressed by publicly posting notice 4 of the conference 72 hours prior to November the 16th. 5 You have each been e-mailed an invitation and a 6 conference packet. I see some nods. And the 7 Judge-elect, and the County Commissioner-elect for 8 Precinct 4 have also been e-mailed an invitation and 9 conference packet. The League of Women Voters of the 10 Hill Country urges each of you to attend. Thank you. 11 COMMISSIONER MOSER: Thank you. 12 JUDGE POLLARD: Thank you. 13 COMMISSIONER BELEW: Thank you. 14 JUDGE POLLARD: All right, is there anyone 15 else wishing to speak on something not on the agenda 16 now? 17 All right, there being no one, we'll go to 18 the next part of it, which is comments by the 19 Commissioners and County Judge achievements, etc. You 20 have anything, Mr. Belew? 21 COMMISSIONER BELEW: Achievements? 22 JUDGE POLLARD: Yes, Sir. 23 COMMISSIONER BELEW: We had -- 24 JUDGE POLLARD: Not yours. 25 COMMISSIONER BELEW: We had for the first 11 1 time the recycle trailer out at the Turtle Creek School, 2 the old school, and it doesn't get used for much, but it 3 was well received. People were glad to have it, so 4 found a new home for the time being out there first week 5 of every month. Now, this month, I have a question. 6 This month has five weeks, where is it now? Is it in 7 Hunt? 8 COMMISSIONER REEVES: The 5th week it's 9 usually cleanup and maintenance. 10 COMMISSIONER BELEW: Getting cleaned up. 11 COMMISSIONER MOSER: Going to the website. 12 COMMISSIONER BELEW: And -- smart aleck. 13 And that's -- we'll talk about the website in a little 14 bit. 15 That's all I have, Judge. 16 COMMISSIONER MOSER: Let see, I had one 17 thing. There was to be a public meeting last week with 18 TCEQ on Wheatcraft request, or an application. In that 19 meeting it was to divert water from the Guadalupe River, 20 and that meeting was postponed because of the weather, 21 so we'll ask everybody to recognize that, and notices 22 will be sent out and when the meeting is rescheduled, so 23 -- an important meeting. That's all. 24 JUDGE POLLARD: Is that all? I don't have 25 anything. 12 1 COMMISSIONER LETZ: I don't have anything. 2 JUDGE POLLARD: Do you have anything? 3 COMMISSIONER REEVES: I just -- compliments 4 to Road and Bridge, and law enforcement, volunteer fire 5 departments on the extra work they put in the past 6 couple weeks on our water crossings. I can't speak for 7 the entire county, but the west half, I know our crews 8 were very busy out there. So compliments to the Sheriff 9 and to Kelly, and the Engineering. 10 JUDGE POLLARD: All right, that's it? 11 All right, let's go to the regular agenda 12 now. Item 1.1 consider, discuss and take appropriate 13 action regarding Order authorizing the issuance, sale 14 and delivery of $4,330,000.00 in aggregate principal 15 amount of Kerr County, Texas Combination Tax and Surplus 16 Revenue Certificates of Obligation, Series 2018(Center 17 Point/East Kerr County Wastewater System Project), to be 18 purchased by the Texas Water Development Board, securing 19 the payment thereof by authorizing the levy of an annual 20 Ad Valorem Tax and a pledge of certain surplus revenues 21 of the County's Parks System, and approving and 22 authorizing the execution of a Paying Agent/Registrar 23 Agreement, an Escrow Agreement, and all other 24 instruments and procedures related thereto. 25 Commissioners Letz and Moser. 13 1 By the way, we have had a request from 2 somebody in the audience to speak on that, but make your 3 presentation first. 4 COMMISSIONER LETZ: I'm going to turn it 5 over to either our legal advisors, or financial 6 advisors, Dusty Traylor and Tom Spurgeon. 7 MR. TRAYLOR: Good morning. For the record, 8 my name is Dusty Traylor, I'm Managing Director with RBC 9 Capital Markets. We've had the honor and privilege to 10 serve the County as financial advisor for many years, 11 and are excited to bring this Certificate of Obligation, 12 the financing for this Certificate of Obligation, before 13 you this morning. 14 As you know the approval of this Certificate 15 of Obligation is just another integral piece of the East 16 Kerr/Center Point Wastewater Project, so this particular 17 Certificate of Obligation is specifically for that 18 project, and only for that project. It is through the 19 Texas Water Development Board in the amount of 4.33 20 million dollars. The all-in interest rate on the CO's 21 is a 2.66 percent. That's the rate when you factor in 22 the Water Development Board origination fee, all costs 23 of issuance, etc. That represents about a 1.3 percent 24 reduction in interest rate versus where we would be if 25 we would have been in the traditional bond market for 14 1 this issue. And if you start applying that to what it 2 means for dollars and cents, that works out to about a 3 $56,000.00 per year interest savings by taking this 4 financing through the Water Board with their discount 5 interest rate program versus just a traditional bond 6 market. So not only are you getting a significant 7 amount of this project done through loan forgiveness 8 product through the Texas Water Development Board, but 9 also the loan portion comes at a significantly 10 discounted interest rate as well, so we're excited to be 11 a part of this, and we recommend approval for these at 12 this interest rate. 13 COMMISSIONER LETZ: I will make a comment 14 before I make a motion, and a public comment. This part 15 of the project is -- I deal with it so much as 16 Commissioner Moser does on a daily basis, but 17 geographically where this is, this is actually the 18 outlying areas of Center Point primarily. And then 19 there is a final phase, which will be an EDAP, which is 20 a hundred percent grant, which is pending right now with 21 the Water Development Board, and this will be for a 22 couple of the more outlying areas around Center Point, 23 and this one and the next one, the EDAP grant will 24 complete the project. 25 COMMISSIONER MOSER: Yeah, I want to 15 1 comment, too that just echo what Commissioner Letz said, 2 this is the final tranche of funding for this entire 3 project, big project, and I don't think the County's 4 ever taken on anything quite this large before. 5 The other thing I want to point out is the 6 Certificate of Obligation, and just for the public to 7 understand. It's always good, I think, to have things 8 taken to a bond election, but here's a case where Water 9 Development Board approves something, we have to respond 10 very quickly. If we'd have waited for a bond, that 11 would have been two years from now before that could 12 have even been voted on, there would have been no way 13 we'd have gotten the money which is, you know, at the 14 interest rate you're talking about and for this project. 15 So Certificate of Obligations are sometimes necessary to 16 respond quickly and effectively, so I think that's an 17 important point to make so that the public understands 18 that. But we appreciate everything that you guys have 19 done on getting us there, so -- 20 COMMISSIONER LETZ: I think the other 21 comment on that, in addition to the length of time, 22 overall this project -- again I'll average it roughly. 23 I'm saying 75 percent of this has been loan forgiveness, 24 which is equivalent of a grant and probably a bit higher 25 than that total, so we wouldn't -- 16 1 COMMISSIONER MOSER: Qualify. Good point. 2 COMMISSIONER LETZ: So we'd be paying for a 3 hundred percent of it as opposed to this format of the 4 way we have gone through two different funding sources 5 primarily -- I guess three, Texas Department of 6 Agriculture as well, to get this done. I bet 80 percent 7 of it's grant funded. 8 COMMISSIONER MOSER: Good point. Oh, we go 9 to hear somebody. 10 COMMISSIONER LETZ: Make a motion first. 11 COMMISSIONER MOSER: I make a motion that 12 we, as presented, consider and take the Certificates of 13 Obligation for 4.33 million dollars for Kerr County for 14 the Center Point/East Kerr County Wastewater Project to 15 be purchased from the Texas Water Development Board, and 16 all the things that's delineated in the presentation. 17 COMMISSIONER LETZ: Second. 18 JUDGE POLLARD: All right. It's been moved 19 by Commissioner Precinct 2, seconded by Commissioner 20 Precinct 3. This is relating to item 1.1 on the agenda 21 package. Consider, discuss and take appropriate action 22 regarding Order authorizing the issuance, sale and 23 delivery of $4,330,000.00 in aggregate principal amount 24 of Kerr County, Texas Combination Tax and Surplus 25 Revenue Certificates of Obligation, Series 2018(Center 17 1 Point/East Kerr County Wastewater System Project), to be 2 purchased by the Texas Water Development Board, securing 3 the payment thereof by authorizing the levy of an annual 4 Ad Valorem Tax and a pledge of certain surplus revenues 5 of the County's Parks System, and approving and 6 authorizing the execution of a Paying Agent/Registrar 7 Agreement, an Escrow Agreement, and all other 8 instruments and procedures related thereto. 9 All right, is that a fair statement of the 10 motion? 11 COMMISSIONER MOSER: That is exactly what I 12 meant to say. 13 COMMISSIONER LETZ: Question. Dusty, do we 14 need to add and authorize the County Judge to sign this 15 and all related documents to this Court order? 16 MR. TRAYLOR: I don't know that it would 17 hurt, because there will probably be some documents 18 rolling, but Tom can answer that. 19 MR. SPURGEON: And that's fine, 20 Commissioner, to add that as actually part of the order 21 itself, a written order includes all that authority to 22 do so, right. 23 COMMISSIONER LETZ: All right. That covers 24 it. Thank you. 25 JUDGE POLLARD: All right. Now, is there 18 1 any further discussion by any of the Commissioners' 2 Court? 3 COMMISSIONER BELEW: Well, I have a question 4 to clarify. This means that if this doesn't happen 5 today the work would actually stop, the project would 6 be -- would come to a halt? 7 COMMISSIONER LETZ: Phase 2 would stop. 8 COMMISSIONER BELEW: It would just be 9 stopped. And there would not be another spade of dirt 10 turned for two years at least. 11 COMMISSIONER MOSER: Longer that that. 12 COMMISSIONER LETZ: I would suspect if we 13 turned this down, we would not ever get this funded. 14 COMMISSIONER BELEW: All right, and the 15 interest rates are going up daily. 16 COMMISSIONER MOSER: Yeah, but I think 17 Jonathan made a good point, we probably would never get 18 the funding. We scrambled to keep high on the priority 19 list for the State, so I think we were fourth -- fourth 20 on the list, as I recall, yeah, for this time. So it 21 was marginal. 22 JUDGE POLLARD: Okay. We've had a request 23 from a member of the public to speak on this item and 24 item 1.2. Mr. Sheffield, would you please approach and 25 identify yourself my name and address and try to limit 19 1 your comments to three minutes. 2 MR. SHEFFIELD: Yes, Sir. My name is John 3 Sheffield. I own the Ole Ingram Grocery. I live at 204 4 Verde Park Blvd. Commissioners, thank you for your 5 time. Your Honor. 6 Concerning the CO's -- and I apologize 7 coming in maybe late to the game. This project by your 8 own documents before the Texas Water Development Board, 9 on June 21st of 2018 is to service an area of 2,365 10 people. The County's population by this document is 11 50,149, so by doing the Certificate of Obligations, 12 we're asking some 47,500 to pay for -- within what the 13 debt part; not the debt forgiveness, of course, part of 14 this situation. I really think that should have gone to 15 a vote. I understand the time constraints, and I 16 appreciate that, Mr. Moser, on your point, and your or 17 candor on that. But still, I think voters need to be 18 able to have the opportunity to vote what's going to 19 happen with their money. For instance, I understand 20 they're a separate entity, Ingram Texas. They're paying 21 on $3,484,000.00 of debt today in wastewater. I'm one 22 of those because I'm in business in Ingram. Now, we're 23 going to be asked to pay for the Center Point project. 24 I don't know if we need to be paying for two different 25 wastewater projects. Now, understand that's 1,801 20 1 population. Once again, I feel that the citizens, 2 taxpayers of Kerr County should have had the opportunity 3 to make a decision of what happens with their money. It 4 would have been prudent. I thank you for your time. 5 Have a good day. 6 COMMISSIONER MOSER: Comment, if I may. 7 MR. SHEFFIELD: Please. 8 COMMISSIONER MOSER: I think you made a good 9 point. And we've discussed this at a previous 10 Commissioners' Court when we said let everybody pay. 11 And the reason being, you know, in that big map you have 12 back there of Kerr County, the thing that runs through 13 that is the Guadalupe River, and that Guadalupe River 14 benefits everybody's property value in the entire 15 County. So with that, Ingram what they're doing, Center 16 Point in this project what we're doing, to protect and 17 make the water in that Guadalupe River better. 18 Let me make one other point with that, if I 19 may. The Kerrville South area, we did a project just 20 like this, much smaller. I think it was six phases, 21 three million dollars is what that cost. Camp Meeting 22 Creek was the most polluted stream in the State 23 according to the State officials. It is now -- you can 24 fish in it, you can swim in it, because we eliminated 25 200 septic tanks. So there was another case where it's 21 1 benefiting everybody in the County; not just -- so we 2 rassled with that, and we talked about it internally for 3 a long time how to do that. And so we were able to, you 4 know, keep the burden tax of the payment of that thing 5 to about 25 dollars a month for the users that way; 6 otherwise, it would probably have been about fifty 7 dollars for them. 8 MR. SHEFFIELD: Right. And I understand 9 benefit, and I know which way the water's flowing. It's 10 not in this County; it's going out of county. And we 11 spent a lot of money, and I can't tell you how much, but 12 I'll find out. We've spent over -- you know, to make 13 sure it can be processed over in Kendall. But once 14 again, there's the use of this project is 2,365; not 50 15 thousand. 16 COMMISSIONER MOSER: Correct. 17 MR. SHEFFIELD: And under CoO, Certificate 18 of Obligation, any public utility, so "any" meaning any 19 type, "public" meaning all. I really think -- I 20 appreciate it, but I still believe we need to take this 21 to a vote. I think -- I've not talked specifically 22 about this subject with Dain Larsen, but I have talked 23 with him, and some TCEQ folks. Maybe wouldn't have been 24 knocked out that far on the funding, but it would be 25 nice if all people would have a say. 22 1 Thank for your time. 2 COMMISSIONER LETZ: I'll make one other 3 comment, Mr. Sheffield. And I don't disagree with what 4 you're saying. But the people within the project -- I 5 just want to make sure you understand. The people 6 within the project are paying about half the debt 7 service themselves; it's not being all spread out across 8 the County. They are paying the very -- you know, high 9 percentage of it. 10 MR. SHEFFIELD: I understand. But you're 11 asking people to pay for something they're not going to 12 have use of. I understand benefits, but there's use and 13 benefits. They're not going to have use of that system 14 because that system's going that way; it's not coming 15 this way. That's it. It's not going any further. 16 Okay, I appreciate your time, and thank you very much. 17 COMMISSIONER MOSER: Thank you. 18 JUDGE POLLARD: Anybody else wishing to 19 speak on this issue? All right, any further comment or 20 question by the Commissioners' Court? If not, those in 21 favor of the motion signify by raising your right hands. 22 It is four zero, unanimous. One abstention, myself. 23 All right, item 1.2 -- and are you going to 24 want to say the same thing on that one? 25 MR. SHEFFIELD: No, Sir. You got it. 23 1 JUDGE POLLARD: Item 1.2 consider, discuss 2 and take appropriate action regarding order Authorizing 3 and Approving the execution of a Principal Forgiveness 4 Agreement with the Texas Water Development Board in the 5 amount of $10,096,400.00 and a related Escrow Agreement, 6 and authorizing other matters related thereto. 7 Commissioners Letz and Moser. Who wants to go? 8 COMMISSIONER LETZ: I'll go ahead and do the 9 same as the last time. I'll refer this to either Tom 10 Spurgeon or Dusty Traylor. 11 MR. TRAYLOR: I can speak real quick on 12 this. This is a lot easier than the first one. This is 13 the Water Board free money, and this is the part of the 14 project that gets everybody really really excited, and 15 showed a tremendous level of commitment to the folks 16 within this County have made toward pushing this project 17 through, and seeing to it that this money is made 18 available to Kerr County. So it's an essential part of 19 the project, and comes with zero interest rate, so -- 20 COMMISSIONER MOSER: I might add one thing 21 to that, just in lieu of the last discussion. This is 22 where County does not have to pay part of that, so this 23 is the ten million dollars, as you said, free money. 24 It's not really free; it's coming from other -- the rest 25 of the State, and the rest of the Nation, okay, all for 24 1 the same benefit we've talked about, the reason we have 2 asked other people in the County to help pay for this 3 system for the debt in the four million dollar portion, 4 so same type of thing. So everybody's benefiting from 5 this, so it's -- I hate the word socialism, that's not 6 it; it's infrastructure, we'll put it that way. 7 COMMISSIONER BELEW: Being faithful. 8 COMMISSIONER MOSER: That's all I have to 9 say. So Mr. Sheffield left. I wish he'd been in here 10 for that. 11 COMMISSIONER LETZ: Make a motion to approve 12 the order as presented in item 1.2. 13 COMMISSIONER MOSER: Second. 14 JUDGE POLLARD: Been moved by Commissioner 15 Precinct 3, seconded by Commissioner Precinct 2, item 16 1.2 on the agenda, consider, discuss and take 17 appropriate action regarding order Authorizing and 18 Approving the execution of a Principal Forgiveness 19 Agreement with the Texas Water Development Board in the 20 amount of $10,096,400.00 and a related Escrow Agreement, 21 and authorizing other matters related thereto. Is there 22 any further comment or discussion? There being none, 23 those in favor of the motion signify by raising your 24 right hand. It is four zero, unanimous. One 25 abstention, myself. 25 1 All right, we have a timed item 1.3. This 2 is a Public Hearing regarding the installation of a 3 "STOP" sign on Johnson Drive N. in Precinct 2. Kelly 4 Hoffer here, and want to speak on that issue, or anybody 5 with the County? 6 MS. HOFFER: It's a Public Hearing. 7 COMMISSIONER LETZ: It's a public hearing. 8 JUDGE POLLARD: All right. There is 9 somebody here that wants to speak on it. I remember 10 Steve Langlanay. 11 MR. LANGLANAY: I'm Steve Langlanay, I live 12 at 464 Johnson Drive, and I've lived at that address for 13 about 33 years, and just want to say there's never been 14 an issue out there where they're proposing putting the 15 stop sign, it's a small older development with limited 16 traffic. And for the people, those of us living out 17 there, having to stop at stop sign almost all the time 18 when there's no other vehicles, it's going to become 19 frustrating. I think everybody knows how they feel 20 about stop signs. When it -- there's -- 21 JUDGE POLLARD: And after 33 years of not 22 stopping it's going to be hard to change your habit, 23 isn't it? 24 MR. LANGLANAY: That's right. And not to 25 mention over the years it's become a mile further into 26 1 Kerrville because they've moved Airport Loop twice. But 2 I just -- you know, I don't think it's necessary. 3 There's never been any -- I know -- I know for a fact 4 there's never been a serious accident there. There 5 might have been some very minor ones, but none that I 6 know of. I walk that route. I don't see glass at that 7 Y intersection, and I just don't believe it necessary. 8 JUDGE POLLARD: Thanks, Steve. 9 COMMISSIONER LETZ: Thanks. 10 JUDGE POLLARD: Anybody else wishing to 11 speak at this Public Hearing? There being no one, I 12 hereby close the Public Hearing. 13 We to go item 1.4, this is a Public Hearing 14 for the revision of plat for Horizon Section One, Lots 15 36 and 37 of record in Volume 6, Page 391 in Precinct 1. 16 Is there anyone wishing to speak at this Public Hearing? 17 There being no one, I hereby close the Public Hearing. 18 Going to item 1.5 -- 19 COMMISSIONER MOSER: Judge, could I make a 20 recommendation. If we could go to 1.7, which is a timed 21 item which relates to 1.3 since that's the action 22 regarding the gentleman with the stop sign. If you 23 would consider that, that would -- for continuity. 24 JUDGE POLLARD: Any objection of going out 25 of order by the Commissioners' Court, any Commissioners? 27 1 All right, we will go then to item 1.7 2 consider, discuss and take appropriate action for the 3 Court to approve the installation of a "STOP" sign on 4 Johnson Drive N., situated in Precinct 2. Kelly. 5 MS. HOFFER: Good morning. On August 14th, 6 we received a request to install a yield sign or stop 7 sign on Johnson Drive N. in Precinct 2. We had the 8 County Engineer take a look at this request. After the 9 Engineer's review, he recommended stop sign be installed 10 under Court approval in the southwestern portion of the 11 loop on Johnson Drive N. We did check past records, we 12 did not see any accidents at this location. Again, it 13 was a request from somebody who lives. They talked to 14 our sign person, and I think they may be friends with 15 our sign person, and had asked if we could do something 16 like this, so to be fair to both sides, we brought it to 17 Commissioners' Court. It's a regulatory sign, whether 18 it be yield or stop, and the recommended sign would be 19 stop, but it has to be approved -- a regulatory sign has 20 to be approved through the Commissioners' Court, so we 21 are here today for that, trying to serve both sides. 22 COMMISSIONER LETZ: Question. Maybe more to 23 the County Engineer. What would the -- I mean -- I 24 guess, what is the difference -- the criteria for a stop 25 sign versus a yield sign? 28 1 MR. HASTINGS: Yield sign is more aptly used 2 when you have say an on-ramp onto I-10, you're all going 3 the same direction, and you need to yield to the other 4 traffic, but you're all going the same direction. 5 Everybody knows it's no surprise where you're going; 6 whereas, you come to an intersection at a residential, 7 you don't know whether that person's going left or 8 right. So a yield sign because of that liability are 9 being replaced with stop signs kind of throughout the 10 nation, and that's kind have been ongoing through at 11 least the last 15 years as I've seen it. So my 12 recommendation is a stop sign, and the whole purpose of 13 having any kind of a sign there is to designate who has 14 the right of way. If it remains unsigned somebody new 15 to the area, driving at night, they don't know. They 16 don't know who's supposed to yield to who, who's 17 supposed to stop to who, what do I do here. For the 18 folks that live out there everyday, they've been out 19 there for 30 years, they know what to do, we all know 20 that, we get that. But just from a legal standpoint and 21 liability standpoint, and following the Texas Manual on 22 Uniform Traffic Control devices, this is the recommended 23 sign. 24 COMMISSIONER MOSER: Isn't it true, and 25 maybe the Sheriff knows this, in an intersection where 29 1 there's not a stop sign or yield sign, traffic to the 2 right has the right of way, right, if people come to the 3 intersection at the same time? 4 JUDGE POLLARD: Absent a yield sign, yeah. 5 COMMISSIONER MOSER: Yeah, absent. So there 6 is something that says who's got right of way without 7 signage, so the recommendation here is to erect a stop 8 sign? 9 MR. HASTINGS: Yes, Sir. 10 COMMISSIONER REEVES: Mr. Hastings, what's 11 the traffic traffic count out there? 12 MR. HASTINGS: Is that in the packet? I 13 don't know if we even did a traffic count out there, but 14 it should be somewhere around the 200 vehicles a day. 15 MS. HOFFER: I don't see one. 16 COMMISSIONER REEVES: What do you base that 17 on? 18 MR. HASTINGS: You base that on the 19 population of the area. You got about 36 lots in a 20 rural area. Each lot gets about six vehicles per day on 21 average, and that comes out to about 200 vehicles a day, 22 and you spread that out over the day, and you start 23 looking at your morning peak, people trying to go to 24 work, or in the afternoon people coming home. Those are 25 your peak times, and it's going to be somewhere around 30 1 7 to 9 in the morning, and then 4 to 6 at night, are 2 going to be your peak times with most traffic is trying 3 to come or go, and then it's spread out throughout the 4 day. But we didn't do a traffic count on this, because 5 it was -- it's an intersection. All intersections need 6 to have something to designate who's supposed to stop 7 for who. 8 COMMISSIONER REEVES: So we don't know how 9 many cars are approaching where you were wanting to put 10 stop sign in a day? 11 MR. HASTINGS: No, Sir. 12 COMMISSIONER BELEW: Is that the thing you 13 cited Charlie, is that State, or County, or -- 14 MR. HASTINGS: It's State. Texas Manual on 15 Uniform Traffic Control Devices. 16 COMMISSIONER BELEW: This is not a "T"; this 17 is a "Y", right? 18 MR. HASTINGS: It's not a perfect "T"; it's 19 a little bit of a "Y". So it's a little confusing as to 20 who's supposed to stop for whom. 21 COMMISSIONER BELEW: So that's why you 22 recommend it -- 23 MR. HASTINGS: Yes, Sir. 24 COMMISSIONER BELEW: -- because of the 25 confusion? 31 1 MR. HASTINGS: Yes. 2 COMMISSIONER LETZ: But we do have a lot of 3 roads that don't have stop signs or yield signs, neither 4 one right now. I guess -- is it the plan to put stop 5 signs up everywhere? 6 MR. HASTINGS: We handle them as they come 7 to us. 8 JUDGE POLLARD: But I remember you saying at 9 a prior Commissioners' Court hearing that is sort of 10 your policy, when it comes up, a question about a yield 11 sign you're replacing them generally -- 12 MR. HASTINGS: Yes, Sir. 13 JUDGE POLLARD: That's generally the policy 14 replacing them with a stop sign. 15 MR. HASTINGS: Yeah. 16 JUDGE POLLARD: I remember that. 17 COMMISSIONER BELEW: There's a yield sign 18 there? 19 MR. HASTINGS: There's nothing there. 20 COMMISSIONER BELEW: Why not put up a yield 21 sign instead of a stop sign? 22 MR. HASTINGS: A sign is going to be your 23 better sign of the two. A yield sign, it could add to 24 some of the confusion. 25 COMMISSIONER BELEW: Yield means yield. 32 1 JUDGE POLLARD: Stop sign gives no 2 discretion. Yield sign, you gotta make a decision. 3 COMMISSIONER BELEW: Stop sign means slow 4 down out there. 5 MR. HASTINGS: The visibility can change 6 from time to time, also based on the vegetation, how 7 well are things trimmed, and we're talking private. 8 COMMISSIONER MOSER: That's really well 9 mowed all the time. 10 COMMISSIONER REEVES: I'm going to leave it 11 up to Number 2. 12 COMMISSIONER MOSER: I'm not going to 13 support it. 14 JUDGE POLLARD: You're not going to support 15 it? 16 COMMISSIONER MOSER: Huh-uh. 17 JUDGE POLLARD: All right, then make a 18 motion. Or not a motion -- 19 COMMISSIONER MOSER: No. 20 COMMISSIONER LETZ: He is not going to make 21 a motion. 22 COMMISSIONER MOSER: Well, I can make a 23 motion not to accept, okay? I make a motion not to 24 accept the recommendation to put a stop sign at the 25 intersection of Johnson Road and -- it doesn't even say 33 1 what the intersection is. 2 MR. HASTINGS: Johnson and Johnson. 3 COMMISSIONER MOSER: Johnson and Johnson. 4 COMMISSIONER BELEW: Well, that's more 5 confusion. 6 JUDGE POLLARD: All right. Is there a 7 second to that motion? 8 COMMISSIONER BELEW: I'll second it. 9 JUDGE POLLARD: All right, it's been moved 10 by Commissioner Precinct 2, seconded by Commissioner 11 Precinct 1 to not put a sign at the intersection of 12 Johnson and Johnson? Isn't that a powder -- baby powder 13 company? All right, is there any further discussion? 14 If there's none, those in favor of the motion signify by 15 rising your hands. It's four zero, unanimous. One 16 abstention, myself. Sorry about that, Steve. You got 17 it. 18 COMMISSIONER MOSER: Thanks for Kelly and 19 Charlie doing that. Thank you very much. Well done. 20 COMMISSIONER BELEW: Next time you want 21 something, be sure to sit by the Sheriff. 22 SHERIFF HIERHOLZER: That doesn't help. 23 Believe me. 24 JUDGE POLLARD: All right, we're going to go 25 back to 1.5 consider, discuss and take appropriate 34 1 action for the Court to approve the revision of plat for 2 Horizon Section One, Lots 36 and 37. That plat of 3 record in Volume 6, Page 391 of the official public 4 records of Kerr County, Texas. It's situated in 5 Precinct 1. Yes, Sir. 6 MR. HASTINGS: Thank you. We just held the 7 Public Hearing, and County Engineer requests that the 8 Court approve the revision of plat for Horizon Section 9 One, Lots 36 and 37, Volume 6, Page 391, Precinct 1. 10 COMMISSIONER BELEW: I move for approval for 11 the revision of the plat for Horizon Section One, Lots 12 36 and 37, Volume 6, Page 391. 13 JUDGE POLLARD: Of the official public 14 records, okay? 15 COMMISSIONER BELEW: What? 16 JUDGE POLLARD: Of the official public 17 records. 18 JUDGE POLLARD: All right, is there a 19 second? 20 COMMISSIONER REEVES: Second. 21 JUDGE POLLARD: Moved by Commissioner 22 Precinct 1, seconded by Commissioner Precinct 4. This 23 is as to item 1.5 on the agenda, and that is to approve 24 the revision of the plat for Horizon Section One, Lots 25 36 and 37, Volume 6, Page 391 of the official public 35 1 records of Kerr County, Texas. Is there any further 2 comment or discussion? There being none, those in favor 3 of the motion signify by raising your right hands. It's 4 four zero, unanimous. One abstention, myself. 5 Item 1.6 consider, discuss and take 6 appropriate action to authorize Gipson Real Estate 7 Services to perform an appraisal of 0.92 acres along 8 Sutherland Lane, situated in Precinct 2. Mr. Hastings. 9 MR. HASTINGS: Thank you. The Sutherland 10 Lane Intersection Realignment Project was approved as A 11 capital project in the 2019 Kerr County Budget. In 12 order to realign Sutherland Lane with State Highway 27 13 a larger radius must be incorporated into the road, and 14 the road must be shifted east onto and through property 15 currently owned by Martin Marietta. Martin Marietta has 16 agreed to donate property at this intersection to allow 17 Sutherland Lane to be reconstructed accommodate the 18 appropriate horizontal curve that will intersect State 19 Highway 27 at a 90 degree angle. The Court authorized 20 Voelkel Survey to perform a land survey. The survey is 21 complete, and the property needed for the project is 22 0.92 acres. Martin Marietta has requested the property 23 be appraised for tax reporting purposes associated with 24 the donation, so they still plan to donate it us to. 25 Gipson Real Estate Services has quoted the appraisal job 36 1 for $1,500.00. 2 The County Engineer requests the Court 3 authorize Gipson Real Estate Services to perform an 4 appraisal of 0.92 acres along Sutherland Lane, Precinct 5 2. 6 COMMISSIONER MOSER: Charlie, a question. 7 This and the 15 hundred dollars would fit within the 8 budget? 9 MR. HASTINGS: Absolutely. 10 COMMISSIONER MOSER: Okay, good deal. I 11 make a motion that we approve the authorizing Gipson 12 Real Estate Services perform appraisal on 0.92 acres 13 along Sutherland Lane in Precinct 2 -- 14 COMMISSIONER BELEW: Second. 15 COMMISSIONER MOSER: -- as requested by the 16 County Engineer. 17 COMMISSIONER BELEW: Second. 18 JUDGE POLLARD: Been moved by Commissioner 19 Precinct 2, seconded by Commissioner Precinct 1. This 20 is item 1.6 on the agenda, to authorize Gipson Real 21 Estate Services to perform an appraisal of 0.92 acres 22 along Sutherland Lane, situated in Precinct 2. Is there 23 any further comment or discussion? There being none, 24 those in favor of the motion signify by raising your 25 right hands. It's four zero, unanimous. One 37 1 abstention, myself. 2 Let's see, we did the sign 1.7. 3 1.8 consider, discuss and take appropriate 4 action to submit input to TxDOT for the off-system 5 bridge program call for projects in all Precincts. Mr. 6 Hastings. 7 MR. HASTINGS: Thank you. Per the attached 8 email, I'm going to read it to you from TxDOT as part of 9 their Off-System Bridge Program. This is from Darcie 10 Schipull. She says "At this time TxDOT is identifying 11 eligible bridges for the Highway Bridge Program Call. 12 We will be selecting bridges for fiscal year 2020 13 through 2023. We would like the county's input on any 14 other off-system bridges that should be considered for 15 the program call. 16 Attached is a list of bridges that we've 17 identified as eligible for rehabilitation or 18 replacement. To consider any other bridges for this 19 call we would need to have this information by October 20 31st, 2018." 21 I think this email was dated -- it was about 22 a week ago, a little over a week ago. Off-system 23 bridges must have a span -- I'm giving you a definition 24 of an off-system bridge. It must have a span of at 25 least 20 feet. Attached is a short list generated by 38 1 TxDOT based on the low sufficiency ratings, and the full 2 list of all off-system bridges. And I'll go through the 3 short list for you. For Kerr County the short list was 4 Witt Road, Crossing Street, Cypress Creek Road, Center 5 Point Drive, and Mo Ranch Road. That was the short 6 list. They had sufficiency ratings of anywhere from 7 47.7 to 73.8. 8 TxDot does bridge -- off-system bridge 9 inspections every two years. Last summer they did one, 10 and in January they gave us a list of the bridges that 11 they inspected, and on it they identified some bridges 12 that needed some work, and we completed that work. 13 COMMISSIONER LETZ: Charlie, is the 14 sufficiency rating, is it you want a high number, or low 15 number? 16 MR. HASTINGS: A low number. Anything 50 or 17 less is eligible for the bridge to be replaced, and 18 anything under 80 is eligible for rehabilitation. So 19 we've got two on here that are eligible for total 20 replacement, be Witt Road and Crossing Street. The 21 others would be eligible for rehabilitation. This is a 22 Federal program that was put together in the 70's, I 23 think 1978, through Federal legislation where funds are 24 allocated every year for bridges on the on-system and 25 the off-system. The on-system would be bridges like on 39 1 I-10 or Highway 16. Any bridge that's maintained by 2 TxDOT. The bridges that are publicly owned that have a 3 20 foot span or more, like the ones I listed, are 4 eligible for funding, and the funding is an 80/10/10 5 split. So 80 percent is Federal fund, ten percent comes 6 from the State, and ten percent comes from the local 7 entity. So it's a really good program. I think the 8 last ones we did -- Cade Loop bridge is one that we did 9 recently in the last six or seven years, maybe 8 years, 10 and there's another one, I'm not recalling it right now. 11 Hoot Owl Hollow, I think was done recently, the same 12 time I think Cade Loop was done, I believe. Those were 13 the most recent. 14 So having said all that, if there's any 15 information or input that you'd like to give me, and 16 then I can get this back to TxDOT. That's what I'm 17 looking for from you this morning. 18 COMMISSIONER MOSER: Charlie, question. 19 Which is the procedure? The State identified these 20 bridges -- 21 MR. HASTINGS: Yes, Sir. 22 COMMISSIONER MOSER: -- and graded them, 23 okay, as you just delineated. So are they asking our 24 opinion on this of what our priority is, or they're just 25 going to do it whether we want them to or not? 40 1 MR. HASTINGS: Oh, they're asking for our 2 opinion. If there's a bridge on here that they've 3 identified as needing to be rehabilitated or 4 reconstructed, they don't know what we know about that 5 bridge or plans we have, so if there was one that you 6 wanted to get some input on here. 7 The other is if you've got bridge on the big 8 list, and I gave y'all the big list of all the bridges, 9 that you feel need to be considered, what I can do is 10 I'll let them know that, and then next summer is the 11 next time they're going to be inspecting and they may 12 look at this bridge more closely. Like for example, 13 Witt Road was a little higher up in the rating a few 14 years ago, and we asked them, can you look at it again, 15 have you ever looked at the -- have you sent divers to 16 look at the foundations and the support from the 17 abutments, they said no we haven't, but we'll send them 18 next year, so they did. Now, Witt is further up on the 19 list. It catapults it up to number 1, because they sent 20 those divers there and they were able to asses the 21 bridge in more depth. So if there is a bridge that you 22 feel that we need to be looked at in more depth, please 23 let me know, and we'll ask them to review that. 24 COMMISSIONER MOSER: Let me comment on your 25 list, those in Precinct 2. Witt Road, I absolutely 41 1 agree with. Second one Crossing Street, I do not agree 2 with anything to be done to that bridge. If we have to 3 close it and make it a foot bridge only, we can. A few 4 hundred yards to the east of that is a bridge that's 5 probably 28, 30 feet above the water on Highway 480. 6 That's an alternate route, and the route used primarily 7 by everyone. The citizens of Center Point do not want 8 anything done to that bridge like was done at Government 9 Crossing where it was raised. That's a very popular 10 area right adjacent to our park, people use it to be in 11 the water swimming down below the dam, so I don't know 12 how we put that comment back to the State. And also, 13 the -- this County -- this was brought up before, before 14 I became a Commissioner, the County was obligated for 15 quite a large sum to help rehabilitate or to improve or 16 replace that bridge, and there was a big objection to 17 it. We were concerned if we were going to be liable for 18 the money that was spent by the State, and I think that 19 that sleeping dog is still sleeping, but many of the 20 residents feel very very strongly that nothing be done 21 to raise that bridge or to replace it primarily, so I 22 would not go along with that. 23 On Verde Creek, Center Point Drive, I think 24 that that's a good one to look at rehabilitating that. 25 So those are my comments. 42 1 COMMISSIONER BELEW: I have a question, 2 Charlie. Is this comprehensive? Do you feel like 3 they've got everything on the list? 4 MR. HASTINGS: Yes, Sir. 5 COMMISSIONER BELEW: Out of all the bridges 6 you know? 7 MR. HASTINGS: All the bridges, and I should 8 have that included. Those are all the bridges, yes, 9 Sir. 10 COMMISSIONER BELEW: That's a 20 foot span? 11 MR. HASTINGS: Yes, Sir. 12 COMMISSIONER BELEW: Because we have other 13 ones -- 14 MR. HASTINGS: We have some that are 15 shorter, and they're not on here. 16 COMMISSIONER LETZ: Two things. One, 17 Cypress Creek Road, that bridge is not on Cypress Creek 18 Road that they're talking about; it's on Bartel. 19 MR. HASTINGS: Bartel, yes, Sir. They have 20 not changed their data base. 21 COMMISSIONER LETZ: Yeah. But it's 22 confusing when we're talking about a bridge that doesn't 23 exist on that road. Actually, the road exists, but 24 there's no bridge on it, that section. What do they 25 mean by rehab? 43 1 MR. HASTINGS: Rehabilitation could be 2 things like sealing some of the cracks, or resurfacing 3 areas that have spalled, where the concrete has spalled 4 and now the steel is exposed. It could also be more 5 likely because it's big dollars, and those are small 6 dollars to do that, but big dollars would be to redo the 7 abutment and get some if erosion control in there. 8 COMMISSIONER LETZ: It's a bridge that is in 9 an awkward situation, because there's on each side of 10 it, within a foot of it, there's a very large cypress 11 tree on both sides of that bridge, and that road is 12 getting more and more traffic so I think, you know, 13 certainly support rehabbing that bridge. Replacing at 14 some point probably is going to need to be done, but 15 it's going to require a large tree to be removed. 16 MR. HASTINGS: That's the one on Bartel. 17 COMMISSIONER LETZ: On Bartel. 18 COMMISSIONER BELEW: So the job for us is to 19 determine what the priorities are. Or is it just given 20 on this list here? One of them's ata 47.7 -- 21 MR. HASTINGS: They've got it right now on 22 this list. But I think more specifically they wanted to 23 make sure. They want a head nod that they've got their 24 list right, and that we're not missing something. 25 COMMISSIONER MOSER: So with that clear, my 44 1 head nod is this way on Crossing Street. 2 MR. HASTINGS: Well, that'll help them. 3 They can pull it off. They can flag it. 4 COMMISSIONER REEVES: And Charlie, I know 5 we've been out there, and Kelly's been out there with 6 us. I'm assuming why the one on Indian Creek is not on 7 the list is because it's not 20 foot, is that correct? 8 The one that we spent so much time looking at the right 9 of way? 10 MR. HASTINGS: On Fall Branch? 11 MS. HOFFER: No. That little one past the 12 big -- 13 MR. HASTINGS: I know the one you're talking 14 about. Yes, Sir, it's too small. I think it's got 15 about a ten foot span. It is very stout, by the way 16 though. It's very thick and has a lot of steel in it. 17 It's just narrow. 18 COMMISSIONER MOSER: So do we have a motion, 19 or what do we do with it? 20 MR. HASTINGS: I don't need a motion, I 21 don't think on here. I've heard -- let me repeat for 22 you. Yes, that you liked what you've seen as far as the 23 sufficiency rating; however, Crossing Street you'd like 24 them to pull that off of their list for possible rehab 25 or replacement, and Cypress Creek Road, we need them to 45 1 update their data base to include the other name Bartel. 2 COMMISSIONER LETZ: Bartel. 3 MR. HASTINGS: Bartel. Gail Matter told me 4 it was pronounced a different way this morning. Center 5 Point Drive over Verde Creek is there, and Mo Ranch -- 6 I can just reiterate what y'all said this morning. 7 That's all I needed. 8 COMMISSIONER MOSER: Good. Thank you. 9 COMMISSIONER LETZ: Just a question on 10 Crossing Street. Sounds like the request from 11 Commissioner Moser is to remove it completely off their 12 list, is that accurate? Or bump it to another future 13 decision? 14 COMMISSIONER MOSER: Well, I think future 15 decision they would probably come back with a list like 16 this, you know, after 2023 or something, is that 17 correct? 18 MR. HASTINGS: Well, let me tell you what 19 they said at their last -- they reviewed that bridge 20 last summer, and I brought those results to the Court, 21 and you'll probably recall this. At the time, they said 22 hey, the support underneath that bridge is getting 23 worse; it's not getting any better, so you either need 24 to replace it, or you need to close it soon. Perhaps, 25 since it's going to be reviewed this summer coming up in 46 1 2019, they'll be out there, and we'll get the results 2 about January or February of 2020. Perhaps at that time 3 the Court should make a decision about whether or not to 4 keep that bridge open or close it. 5 COMMISSIONER MOSER: So we'll have more and 6 more information. 7 MR. HASTINGS: Yes, Sir. I think we should 8 wait. 9 COMMISSIONER MOSER: I think that's fair, 10 okay. 11 COMMISSIONER BELEW: Well, it's got a little 12 less that a 50 percent rating right now, according to 13 TxDot. 14 COMMISSIONER MOSER: Right. So no problem 15 with inspecting it. If we say yeah, let's spend the 16 money, or have the State spend the money, or let's close 17 it except for, you know, foot traffic. I think we can 18 make that decision at that time, correct? 19 MR. HASTINGS: Yes. 20 COMMISSIONER MOSER: Okay. That's good. 21 JUDGE POLLARD: Okay, no further action on 22 that item then. 23 COMMISSIONER MOSER: Thank you, Charlie. 24 MR. HASTINGS: Thank you. 25 JUDGE POLLARD: Item 1.9 consider, discuss 47 1 and take appropriate action for the Court to set a 2 Public Hearing for 9 a.m. on November 26, 2018 for the 3 revision of plat for Oak View Estates, Lot 20, to be 4 known as Lemon Estates Lots 20A, 20B, and 20C. That 5 plat, I guess, of record in Volume 4, Page 85 of the 6 official public records of Kerr County. It's situated 7 in Precinct 2. Mr. Hastings. 8 MR. HASTINGS: Thank you. This is a 9 revision of plat. Currently 17.52 acres. They're 10 proposing three lots where the smallest lot size would 11 be 5.11 acres, which meets our minimum of five acres. 12 They will be on private wells, septic, and they're out 13 of the floodplain. There's no proposed roads, 14 everything's off of an existing road. There is one lot, 15 lot 20C that they're proposing that they would have less 16 than 150 foot of frontage; the others have 150 or more. 17 On average, they're well over the average of 150. 18 County Engineer request the Court to set a 19 public hearing for 9 a.m. on November 26, 2018 for the 20 revision of plat for Oak View Estates lot 20, to be 21 known as Lemon Estates Lots 20A, 20B, 20C, Volume 4, 22 Page 85, Precinct 2. 23 COMMISSIONER MOSER: Move for approval. 24 JUDGE POLLARD: All right, is there a 25 second? 48 1 COMMISSIONER LETZ: Second. 2 JUDGE POLLARD: Been moved by Commissioner 3 Precinct 2, seconded by Commissioner Precinct 3. This 4 is item 1.9 of the agenda, and that's to set a Public 5 Hearing at 9 a.m. on November 26th, 2018 for the 6 revision of the plat for Oak View Estates Lot 20 to be 7 known as Lemon Estates Lots 20A, 20B, and 20C. That 8 plat of record in Volume 4, Page 85 of the plat records 9 of Kerr County, Texas. All right, is there any further 10 comment are discussion? If not, those in favor of the 11 motion signify by raising your right hand. It's four 12 zero, unanimous. One abstention, myself. 13 1.10 consider, discuss and take appropriate 14 action on a request from the Kerrville Convention and 15 Visitors Bureau to approve a Resolution supporting 16 Kerrville as "The Capital of the Texas Hill Country". 17 Charlie McIlvain. 18 MR. McILVAIN: Yes, Sir I am Charlie 19 McIlvain, President and CEO of the Kerrville Convention 20 and Visitors Bureau, my address is 2108 Sidney Baker. 21 Thanks for the opportunity to appear today. We are 22 asking for the Court's support and endorsement for 23 branding Kerrville as "The Capital of the Texas Hill 24 Country". The City has already taken this step through 25 their comprehensive plan. We visited with 49 1 representative Andrew Murr and he's in favor this, but 2 he did ask to get local support prior to going to the 3 Texas Legislature with this, so that is the reason for 4 being here today. 5 I believe you got a copy of the Resolution 6 outlining why we think Kerrville should be "The Capital 7 of the Texas Hill Country". 8 COMMISSIONER MOSER: Charlie, a question. 9 This would -- let's say that everybody approves this, 10 okay, this then goes to the legislature for what kind of 11 action? 12 MR. McILVAIN: Just officially recognizing 13 Kerrville as "The Capital of the Texas Hill Country". 14 COMMISSIONER MOSER: What does that mean, 15 officially recognizing? Do we put a sign up on the 16 road? 17 MR. McILVAIN: We can do that. We can use 18 it in all our advertising. 19 COMMISSIONER MOSER: Advertising, okay. 20 COMMISSIONER BELEW: You can do that without 21 the State Legislature. 22 MR. McILVAIN: Probably could, but this way 23 it's official. 24 COMMISSIONER LETZ: Kind of like a 25 trademark, I think. 50 1 COMMISSIONER BELEW: You can trademark it 2 without the State's approval. 3 COMMISSIONER MOSER: Is it for the City 4 alone? That's what the Resolution says. 5 MR. McILVAIN: Well, it's recognizing the 6 City. Of course the City is within the County. 7 COMMISSIONER MOSER: Well, I got that. It's 8 six percent of the area of the County, right. So but -- 9 you know, this says that Ingram's not part of it, or 10 Mountain Home's not part of this, or is not part of this 11 thing, the way the Resolution is presented. So it's for 12 -- I don't have any objection to it; I just want to 13 clear it up. It's for the City of Kerrville. 14 MR. McILVAIN: That's correct. 15 COMMISSIONER REEVES: Are you doing it 16 because it's the County Seat of the County? 17 MR. McILVAIN: That would be one of the 18 reasons. 19 COMMISSIONER BELEW: Well, it sounds like 20 the City should approve it. 21 COMMISSIONER MOSER: They have. 22 MR. McILVAIN: They have. They've done that 23 through their Comprehensive Plan already. 24 COMMISSIONER MOSER: And the City Council 25 also approved it? 51 1 McILVAIN: The counsel approved the 2 Comprehensive Plan yes, Sir. 3 COMMISSIONER MOSER: Okay, so it's 4 delineated in -- 5 McILVAIN: It's in their Comprehensive Plan. 6 COMMISSIONER MOSER: Okay, I move for 7 approval. 8 COMMISSIONER REEVES: Second. 9 JUDGE POLLARD: Been moved by Commissioner 10 Precinct 2, seconded by Commissioner Precinct 4 as to 11 item 1.10 on the agenda, and that is to approve a 12 Resolution supporting the City of Kerrville as to be 13 known as "The Capital of the Texas Hill Country". Is 14 there any further comment or discussion? 15 COMMISSIONER BELEW: Is Austin not 16 considered part of the Hill Country anymore? 17 MR. McILVAIN: I don't think it really is. 18 COMMISSIONER BELEW: Because that's the real 19 Capital. 20 JUDGE POLLARD: No. They just want to be 21 weird all the time. 22 All right, is there any further comment or 23 discussion? 24 COMMISSIONER MOSER: One other question. So 25 if this is taken to the Legislature and approved, that 52 1 would say that Fredericksburg couldn't be called the 2 same thing? 3 MR. McILVAIN: That's correct. 4 COMMISSIONER MOSER: Okay, good deal. 5 Super. 6 COMMISSIONER BELEW: We could have a war 7 with Fredericksburg. 8 JUDGE POLLARD: They can decide to call 9 themselves whatever they want to. I mean that's the 10 City of Kerrville. 11 MR. McILVAIN: But I think they've already 12 got a couple of endorsements for "Peach Capital" and 13 other things. 14 COMMISSIONER MOSER: All right. Good job. 15 Thank you, Charlie. 16 JUDGE POLLARD: All right, if there's no 17 further comment -- is there any further comment or 18 discussion? 19 COMMISSIONER BELEW: I'll say all mine 20 tomorrow. 21 JUDGE POLLARD: All right, those in favor of 22 the motion signify by raising their right hands. It's 23 four zero, unanimous -- 24 COMMISSIONER REEVES: Thank you, Charlie. 25 MR. McILVAIN: Thank you. 53 1 JUDGE POLLARD: -- one abstention, myself. 2 I like the body motion up here. 3 All right, item 1.11 consider, discuss and 4 take appropriate action to approve contract for Tyler 5 Jury Program with Tyler Technology, and allow County 6 Judge to sign same. Is Robbin Burlew here, or -- all 7 right. 8 MR. TROLINGER: I can speak on it, Judge. 9 Thank you. Good morning. 10 JUDGE POLLARD: Howdy. 11 MR. TROLINGER: The existing jury program 12 system is on obsolete hardware. The District Clerk and 13 myself have worked on this for a couple of years 14 together to get this ready to replace the existing jury 15 system, and replace it with a new integrated into 16 Odyssey jury system, and it's about $29,313.00. It's 17 being paid from a dedicated fund, the Technology Fund, 18 which we have saved up and has sufficient balance to 19 fund the project. 20 JUDGE POLLARD: I think the County Attorney 21 approves this. 22 MRS. STEBBINS: I did. I reviewed the 23 contract. 24 COMMISSIONER MOSER: She's smiling. 25 MR. TROLINGER: And Jody says that the 54 1 paperwork for the -- 2 MRS. GRINSTEAD: The House Bill 1295. 3 MR. TROLINGER: 1295, thank you, has been 4 submitted. 5 COMMISSIONER LETZ: I make a motion to 6 approve the contract for the Tyler Jury Program with 7 Tyler Technology, and authorize the County Judge to sign 8 same. 9 COMMISSIONER BELEW: Second. 10 JUDGE POLLARD: Been moved by Commissioner 11 Precinct 3, seconded by Commissioner Precinct 1. This 12 is to item 1.11 of the agenda, and that is to approve 13 the contract for Tyler Jury Program with Tyler 14 Technology, and to allow the County Judge to sign same. 15 Any further comment or discussion? 16 COMMISSIONER REEVES: Yes, Sir. Mrs. Lantz, 17 do you have any comments? Have you reviewed this since 18 you're going to be the one that's faced with 19 implementing such a program? 20 MRS. LANTZ: No, I have not. 21 COMMISSIONER REEVES: Have you been able to 22 even review it? 23 MRS. LANTZ: No. 24 COMMISSIONER REEVES: Well, I feel it's kind 25 of unfair to burden her with something that she doesn't 55 1 know whether -- 2 JUDGE POLLARD: Okay. All right. 3 COMMISSIONER BELEW: Well, she doesn't have 4 anything to compare it to, so it's a good time to do it. 5 COMMISSIONER REEVES: But maybe this isn't 6 the good stuff. I don't know. 7 COMMISSIONER BELEW: How would she know the 8 difference? 9 COMMISSIONER REEVES: I'm just asking. 10 COMMISSIONER BELEW: No offense, Dawn. It's 11 a new system, and -- 12 JUDGE POLLARD: If there's no further 13 discussion, those in favor of the motion signify by 14 raising your right hand. Those opposed? All right, 15 it's three for, and one opposed, and one abstention. It 16 passes. 17 (Commissioner Reeves opposed.) 18 JUDGE POLLARD: All right, item 1.12 19 consider, discuss and take appropriate action to appoint 20 two members of the Commissioners' Court to the Kerr 21 Economic Development Corporation (KEDC). In the past 22 we've had one, I think -- 23 COMMISSIONER MOSER: That's correct. 24 JUDGE POLLARD: -- member on that. And it 25 has been in the past Mr. Moser. What do you want to do? 56 1 COMMISSIONER MOSER: Let me comment, if I 2 could. With the combination or combining of KEDC with 3 the Chamber of Commerce, there was also some revision to 4 the KEDC guidelines governing documents, and that was to 5 appoint -- to ask the County to appoint two members to 6 KEDC Board, and the KEDC Board will still stay in 7 effect, okay, even though it'll all be under the under 8 the umbrella of the Chamber of Commerce, okay? But the 9 KEDC has identified and made an offer for a person to 10 serve as the Vice President of the umbrella organization 11 and the chief operating officer, if you will, for KEDC. 12 So that's some background. 13 So with this request from the Chamber of 14 Commerce, the President CEO thereof, I would make a 15 motion that the two Liaisons for the County for Economic 16 Development be named to the KEDC Board, and that would 17 be Commissioner Letz and myself. That's a motion. 18 COMMISSIONER REEVES: I'll second. 19 JUDGE POLLARD: Been moved by Commissioner 20 Precinct 2, seconded by Commissioner Precinct 4 as to 21 item 1.12 on the agenda, and that is to appoint two 22 members of the Commissioners' Court to the Kerr Economic 23 Development Corporation, and those two members are 24 Commissioner Moser and Commissioner Letz. Any further 25 comments or discussion? 57 1 COMMISSIONER MOSER: The only thing, I 2 guess, since you received the letter, I would say the 3 letter be prepared for your signature and authorize to 4 sign. 5 JUDGE POLLARD: All right. 6 COMMISSIONER REEVES: I agree. 7 JUDGE POLLARD: All right, any further 8 comment? If not, those in favor of the motion signify 9 by raising your right hands. It's four zero, unanimous. 10 One abstention, myself. 11 Well, it's 10 o'clock, we gotta jump over to 12 1.16 consider, discuss and take appropriate action on 13 request from Hill Country District Junior Livestock Show 14 Association to close Riverside Drive from the southwest 15 corner of River Star Park to the southeast corner of the 16 Hill Country Youth Event Center grounds from 7 a.m. 17 Sunday, January 13, 2019 to 11 p.m. Friday, January 18, 18 2019 for the 2019 stock show. Mr. Bauer. 19 MR. BAUER: Good morning, Commissioners and 20 Judge. Steve Bauer, of the Hill Country District Junior 21 Livestock Show President. Before you again this 22 morning, we're doing a little bit of housekeeping like 23 we have done for a number of years coming before you to 24 ask to close Riverside Drive. It's a safety matter for 25 not only our exhibitors, but also for those using that 58 1 road at that time. We are directing all our traffic 2 down in that area to get them off of the state highways 3 and the other city streets and county streets in that 4 area, so we ask to please close that for those safety 5 reasons according to the designated times and dates 6 shown in the Court Order. 7 COMMISSIONER REEVES: Make a motion to 8 approve the agenda item as written. 9 COMMISSIONER BELEW: Second. 10 COMMISSIONER MOSER: Second. 11 JUDGE POLLARD: Been moved by Commissioner 12 Precinct 4, seconded by Commissioner Precinct 2 -- 13 COMMISSIONER MOSER: 1. 14 JUDGE POLLARD: Was it 1? All right. As to 15 item 1.16 of the agenda, and that is to approve a 16 request from Hill Country District Junior Livestock Show 17 Association to close Riverside Drive from the southwest 18 corner of River Star Park to the southeast corner of the 19 Hill Country Youth Event Center grounds from 7 a.m. 20 Sunday, January 13, 2019 to 11 p.m. Friday, January 18, 21 2019 for the 2019 stock show. Any further comment or 22 discussion? If not, those in favor of the motion 23 signify by raising their right hands. It's four zero, 24 unanimous. One abstention, myself. 25 Another timed item is 1.17 consider, discuss 59 1 and take appropriate action on request from Hill Country 2 District Junior Livestock Show Association to use Flat 3 Rock Park, including Dog Park, from 7 a.m. Sunday, 4 January 13, 2019 to 11 p.m. Friday, January 18, 2019 to 5 park trailers and use as staging area for delivery of 6 animals. Close park to other vehicular traffic during 7 that time period. Mr. Bauer. 8 MR. BAUER: Yes, Sir. Again as in years 9 past the same thing, we use that as our staging area to 10 pull those trailers in, get them to wait there and get 11 them to the staging area, and then we park the trailers. 12 Allow our District Contestants to park their trailers 13 for storage during the show. In the years past it's 14 worked very well. 15 At the request of the Court last year, we 16 did have signage made and put up to let people know that 17 the park was closed just to vehicular traffic; only open 18 to foot traffic. Seemed to help and work very well as 19 well, so again, we ask the Court to consider this. 20 COMMISSIONER MOSER: Move for approval. 21 COMMISSIONER REEVES: Second. 22 JUDGE POLLARD: Been moved by Commissioner 23 Precinct 2,. Seconded by Commissioner Precinct 4 as to 24 item 1.17 of the agenda, and that is to use Flat Rock 25 Park, including the Dog Park, from 7 a.m. Sunday, 60 1 January 13, 2019 to 11 p.m. Friday, January 18, 2019 to 2 park trailers and use as a staging area for the delivery 3 of animals, and to close the park to other vehicular 4 traffic during that time period. Is there any further 5 discussion or comment? 6 COMMISSIONER LETZ: Just a comment. Steve, 7 you might add Little League parking area as well to 8 this, because that's county property, to avoid calling 9 me when it rains. 10 MR. BAUER: Right, we could. You know, when 11 we get caught, that's true. We could add that on there. 12 COMMISSIONER LETZ: And it can be at y'all's 13 discretion as to how you do it, but I would recommend 14 y'all add that because it's available as well. 15 MR. BAUER: Yes, it does, because when the 16 weather turns against us, we do make that call. 17 COMMISSIONER MOSER: Never complain about 18 the rain. 19 MR. BAUER: No, we're not. 20 COMMISSIONER BELEW: You need to change the 21 motion? 22 COMMISSIONER LETZ: Yeah. So if the first 23 and the second will just degree to add the little league 24 parking areas. 25 COMMISSIONER MOSER: I will agree to that 61 1 change in the motion. 2 MR. BAUER: Okay, thank you. 3 JUDGE POLLARD: Can we change it in 4 midstream like this? 5 MRS. STEBBINS: Did you already vote on it? 6 JUDGE POLLARD: No. 7 MRS. STEBBINS: You can change it. 8 JUDGE POLLARD: All right, the movant and 9 the second agree to that? All right, if there's no 10 further comment, those in favor of the motion signify by 11 raising your right hands. It's four zero, unanimous. 12 One abstention, myself. 13 MR. BAUER: Thank you, gentlemen. 14 JUDGE POLLARD: 1.18 consider, discuss and 15 take appropriate action to close Riverside Drive from 16 the southwest corner of River Star Park to the southeast 17 corner of Hill Country Youth Event Center grounds from 18 8 a.m. on Friday, October 26th, 2018 to 7 p.m. on 19 Sunday, October 28th, 2018 for the Kerr County Fair. 20 Mr. Williamson. 21 MR. WILLIAMSON: Good morning, Your Honor, 22 Commissioners. I come before you today on behalf of the 23 Kerr County Fair, very similar to the stock show. We 24 have lots of traffic on Riverside and we try to create 25 that traffic pattern, that flow, so for safety reasons 62 1 we'd ask the Court to allow us to close Riverside for 2 the weekend at those times. 3 COMMISSIONER BELEW: I move for approval. 4 COMMISSIONER LETZ: Second. 5 JUDGE POLLARD: Moved by Commissioner 6 Precinct 1, seconded by Commissioner 3 to approve item 7 1.18 on the agenda package, and that is to close 8 Riverside Drive from the southwest corner of River Star 9 Park to the southeast corner of Hill Country Youth Event 10 Center grounds from 8 a.m. on Friday, October 26th, 11 2018 to 7 p.m. on Sunday, October 28th, 2018 for the 12 Kerr County Fair. Any further comment or discussion? 13 If not, those in favor of the motion signify by raising 14 your right hands. It's four zero, unanimous. One 15 abstention, myself. 16 I'm going to call the other timed item and 17 then I'll call a ten-minute break, okay? 18 All right, 1.19 consider, discuss and take 19 appropriate action to use Flat Rock Park, including the 20 Dog Park, from 6 a.m. on Saturday, October 27, 2018 to 21 5 p.m. on Sunday, October 28, 2018, and to close park to 22 other vehicular traffic during that time. Mr. 23 Williamson. 24 MR. WILLIAMSON: Again, this is for services 25 for the fair for storage of stock trailers, staging area 63 1 as well. We would like to add this is contingent at 2 this point on weather. I know the park was inundated 3 with water, so I don't know the sturdiness of the ground 4 at this time. I don't know if anybody does. But we 5 would ask if it is usable, we would like to be able to 6 use it for the fair. 7 COMMISSIONER MOSER: Jake, a question. Is 8 the Dog Park used for that, or because since the ramp 9 was added where people can walk to the Dog Park? 10 MR. WILLIAMSON: I would like to add for 11 this -- we would just be using the -- I guess the front 12 side. With that ramp, we could open that gate for foot 13 traffic to the Dog Park. 14 COMMISSIONER MOSER: I would move for 15 approval, but to withdraw the request to closing the Dog 16 Park at that time, and let people use the footpath for 17 access to the Dog Park. And I don't think that would 18 interfere with the fair or anything. So that would be 19 my motion. 20 JUDGE POLLARD: Is there a second? 21 COMMISSIONER REEVES: You want to add Little 22 League to that? 23 COMMISSIONER LETZ: Yeah, I would add Little 24 League. 25 COMMISSIONER MOSER: Okay. 64 1 JUDGE POLLARD: Is there a second? 2 COMMISSIONER LETZ: Second. 3 JUDGE POLLARD: All right, it's been moved 4 by Commissioner Precinct 2, seconded by Commissioner 5 Precinct 3 as to item 1.19 on the agenda, and that is to 6 use Flat Rock Park, not including the Dog Park, from 7 6 a.m. on Saturday, October 27, 2018 to 5 p.m. on 8 Sunday, October 28, 2018, and to close the park to other 9 vehicular traffic during that time except as to the Dog 10 Park. Is that a proper statement of it? 11 COMMISSIONER LETZ: Yes. 12 COMMISSIONER MOSER: Uh-huh. 13 JUDGE POLLARD: All right, is there any 14 further comment or question? If not, those in favor of 15 the motion signify by raising your right hands. It's 16 four zero, unanimous. 17 COMMISSIONER MOSER: Judge, on that subject. 18 Kelly, we probably need to clean up that walkway from 19 Riverside Drive down to the Dog Park. I know it's 20 overgrown now, so since the Dog Park will be open for 21 foot traffic, if you could. 22 JUDGE POLLARD: Weather permitting. 23 COMMISSIONER MOSER: Yeah, weather 24 permitting. 25 COMMISSIONER LETZ: Overgrown. I mean from 65 1 the bridge from the flood or -- 2 COMMISSIONER MOSER: Just vegetation and 3 all. 4 COMMISSIONER LETZ: Probably Shane. 5 COMMISSIONER MOSER: Oh, okay. I didn't 6 know. I thought Kelly put it in. I didn't know who 7 would do it. 8 MS. HOFFER: Yeah, we noticed that it 9 overgrows. It gets overgrown pretty quick. I think it 10 needs to be mowed a little more. 11 COMMISSIONER MOSER: Thank you. And if we 12 could put a -- also, I think, put a sign down at the Dog 13 Park saying footpath only, or access, or something like 14 that if somebody could do that. Thank you. 15 JUDGE POLLARD: All right, finish what I was 16 saying when I was interrupted. 17 COMMISSIONER MOSER: I'm so sorry about 18 that. 19 JUDGE POLLARD: The vote was four zero, 20 unanimous with one abstention, myself. 21 All right, now I'm declaring a ten-minute 22 break. 23 (Ten-minute break.) 24 JUDGE POLLARD: Let's have order in the 25 courtroom, the recess is over. 66 1 I think it's 1.13? 2 COMMISSIONER LETZ: Judge, on 1.13, can we 3 defer that until after 1.33? 4 COMMISSIONER REEVES: Have it later. 5 COMMISSIONER LETZ: Later. They're similar. 6 JUDGE POLLARD: Everybody agree to that? 7 COMMISSIONER MOSER: Yes. 8 JUDGE POLLARD: Okay, item 1.14 consider, 9 discuss and take appropriate action to approve the 10 engagement letter for the Audit of the Financial 11 Statements and Single Audit for the period ending 12 September 30, 2018, and authorize the County Judge to 13 sign same. Hi, Brenda. 14 MRS. DOSS: Hi. Good morning. This is the 15 annual engagement letter for our annual audit. It is a 16 requirement of Governmental Accounting Standards Board 17 and generally accepted auditing standards. If you look 18 on page 6 at the very bottom, that is the total 19 $49,300.00, and we do have enough budgeted. 20 JUDGE POLLARD: All right, is there a 21 motion? 22 COMMISSIONER BELEW: I'll make the motion. 23 JUDGE POLLARD: Okay, to approve it? 24 COMMISSIONER BELEW: To approve the 25 engagement letter for the Audit of the Financial 67 1 Statements and Single Audit for the period ending 2 September 30, 2018, and authorize the County Judge to 3 sign the same. 4 COMMISSIONER MOSER: Second. 5 COMMISSIONER REEVES: And I think we oughta 6 mention who is doing it, and that's the same firm -- 7 MRS. DOSS: Yes, the same firm. 8 COMMISSIONER REEVES: -- Armstrong, Vaughan 9 & Associates. 10 JUDGE POLLARD: All right, it's been moved 11 by Commissioner Precinct 1, seconded by Commissioner 12 Precinct 2 as to item 1.14 of the agenda, and that is to 13 approve the engagement letter for the audit of the 14 financial statements and single audit for the period 15 ending September 30, 2018, and authorize the County 16 Judge to sign same. All is included in the agenda 17 package. All right, is there any further comment or 18 discussion? There being none, those in favor of it 19 signify by raising your right hands. It's four zero, 20 unanimous. One abstention, myself. 21 Item 1.15 consider, discuss and take 22 appropriate action to approve the contracts with Elm 23 Pass Volunteer Fire Department, Tierra Linda Volunteer 24 Fire Department, Hunt Volunteer Fire Department, Hill 25 Country CARES, K'Star, CASA, Dietert Center and 68 1 authorize the County Judge to sign same. 2 Well, time to renew them all. And questions 3 or comments? 4 COMMISSIONER REEVES: I make a motion to 5 approve the contract as noted in the agenda item, and 6 authorize the County Judge to sign the same. 7 COMMISSIONER BELEW: Second. 8 JUDGE POLLARD: Been moved by Commissioner 9 Precinct 4, seconded by Commissioner Precinct 1 to 10 approve all of the contracts included in the agenda 11 package in item 1.15, which includes Elm Pass Volunteer 12 Fire Department, Tierra Linda Volunteer Fire Department, 13 Hunt Volunteer Fire Department, Hill Country CARES, 14 K'Star, CASA and Dietert Center, and authorize the 15 County Judge to sign same. Any further comment or 16 discussion? 17 COMMISSIONER BELEW: I have a question. Why 18 were those three volunteer fire departments grouped in 19 with this instead of the other volunteer fire 20 departments? 21 COMMISSIONER LETZ: They turn them in at 22 random. 23 JUDGE POLLARD: Whenever they want to. Any 24 further comment or questions? If not, those in favor 25 signify by raising your right hands. It's four zero, 69 1 unanimous. One abstention, myself. 2 What's next here, 1.20 consider, discuss and 3 take appropriate action to close Riverside Drive on 4 Saturday, November 17, 2018 from 7 a.m. to 1 p.m. for 5 the Household Hazardous Waste Event. Commissioner 6 Reeves. 7 COMMISSIONER REEVES: Yes, Sir. If you'll 8 recall at the prior meeting we once again approved 9 working with the City of Kerrville for the Household 10 Hazardous Waste Disposal Event November 17. It will be 11 held at the Hill Country Youth Event Center, and to 12 handle the large amount of traffic that comes in a short 13 time, I'd like to make a motion to close Riverside Drive 14 from the southwest corner of River Star Park to the 15 southeast corner of the Hill Country Youth Event Center 16 from 7 a.m. to 1 p.m. on November 17, 2018. 17 COMMISSIONER MOSER: Second. 18 JUDGE POLLARD: Been moved by Commissioner 19 Precinct 4, seconded by Commissioner Precinct 2 to 20 approve item 1.20 of the agenda package, and that is to 21 close Riverside Drive on Saturday, November 17, 2018 22 from 7 a.m. to 1 p.m. to facilitate the Household 23 Hazardous Waste Event, and more specifically from the 24 beginning point and ending point Mr. Reeves included in 25 his motion. All right, is there any further comment or 70 1 discussion? I'm talking about physical beginning 2 points; not dates, all right, because he went from the 3 southwest corner of something or other to something 4 else. All right, any further comments? If not, those 5 in favor of the motion signify by raising their right 6 hand. Four zero, unanimous. One abstention, myself. 7 Item 1.21 consider, discuss and take 8 appropriate action to approve Interlocal Agreement 9 between Kerr County and Menard County for jail services, 10 and have Judge Pollard sign same. 11 SHERIFF HIERHOLZER: This is just another 12 contract with one of the counties. These contracts have 13 already been approved to form by yourselves and the 14 County Attorney, and Menard is just needing our 15 assistance with housing a few of their inmates. Same 16 cost, same exact contract. 17 COMMISSIONER BELEW: I move for approval. 18 COMMISSIONER LETZ: Second. 19 JUDGE POLLARD: Been moved by Commissioner 20 Precinct 1, seconded by Commissioner Precinct 3 as to 21 item 1.21 on the agenda package, and that is to take 22 appropriate action to approve Interlocal Agreement 23 between Kerr County and Menard County for jail services, 24 and authorize the County Judge to sign same. Any 25 further comment or discussion? If not, those in favor 71 1 of the motion signify by raising your right hand. It's 2 four zero, unanimous. One abstention, myself. 3 1.22 consider, discuss and take appropriate 4 action to accept annual asset forfeiture profiling 5 reports from Constable Precinct 4. 6 And look in your agenda package. These are 7 assets that were seized sometime by law enforcement 8 officers, stuff like that. And there's a special 9 statute with handling those, which -- well, I'm not 10 going to mention the previous event, that was a pretty 11 serious event. And anyway, he indicated there are no 12 assets, seizure assets like that in that report, so this 13 is to approve that report from that particular 14 Constable, Precinct 4. Any further comment or 15 discussion? 16 COMMISSIONER REEVES: I have one question. 17 County Attorney, the agenda item calls for racial 18 profiling, and -- 19 MRS. GRINSTEAD: The addendum. 20 COMMISSIONER REEVES: And the addendum was 21 put in here, okay. I apologize. I make a motion to 22 approve the asset forfeiture report for Constable 23 Precinct 4. 24 COMMISSIONER BELEW: Second. 25 JUDGE POLLARD: Been moved by Constable(sic) 72 1 Precinct 4, seconded by Constable(sic) Precinct 1 as to 2 item 1.22, and that is to accept the asset forfeiture 3 profile reports from Constable Precinct 4. Anybody -- 4 COMMISSIONER BELEW: Commissioners -- 5 JUDGE POLLARD: I'm sorry. 6 COMMISSIONER BELEW: -- for Precinct 4 and 7 1, and for Constable Precinct 4. Just to clear that up. 8 JUDGE POLLARD: Got it. All right, anybody 9 have any further comment or discussion? If not, those 10 in favor of the motion signify by raising your right 11 hands. It's four zero, unanimous. One abstention, 12 myself. 13 1.23 discussion regarding the creation of a 14 Public Information Officer position for Kerr County. 15 Commissioner Belew. 16 COMMISSIONER BELEW: I brought this up 17 during budget, and it's time to talk about it again. I 18 want us to get this nailed down and have a -- we're in a 19 new fiscal year, and so we need a Public Information 20 Officer for things like we had flooding the other day, 21 somebody that can coordinate the information that's 22 going out. Animal Control, even stuff like the County 23 Fair, we need to have a consistent single voice that 24 covers that. We've had instances where no more than two 25 of us can speak to each other about anything at any 73 1 given time, so if somebody else needs to coordinate this 2 stuff to when there's been an incident, if it's 3 something flooded in Precinct 4 and Commissioner 4 knows 4 about it, I know about it, I can't even talk to 5 Commissioner Letz because I talked to Commissioner 6 Reeves. 7 JUDGE POLLARD: Until Commissioners' Court 8 is officially posted. 9 COMMISSIONER BELEW: So things like that 10 where everybody has one point where you put your 11 information in, Sheriff's Office. Jody can feed 12 information to that person, and I suggest that we budget 13 it at a thousand dollars a month so we can get somebody 14 reputable, and that it be an outsource; not a County 15 employee. And I have somebody in mind that I want to 16 recommend that has worked with the KISD. 17 JUDGE POLLARD: Was that included in the 18 budget that was adopted? 19 COMMISSIONER LETZ: Yes. 20 COMMISSIONER BELEW: It is yes, Sir. So the 21 person I'm thinking about has dealt with KISD, ran Club 22 Ed for years, deals with the City of Fredericksburg in 23 Gillespie County and so on. I think everybody knows 24 him. 25 COMMISSIONER REEVES: I would think let's 74 1 get a good job description, get it posted, and move 2 forward. 3 COMMISSIONER BELEW: Well, do we need to 4 post it is my question, because it's not -- 5 COMMISSIONER LETZ: We don't have to post 6 it, but I think it's good policy to post it so that 7 there may be someone else. 8 COMMISSIONER BELEW: There might be. 9 COMMISSIONER BELEW: I've worked with all of 10 them, and there might be, but I'm going to doubt it, but 11 we can do it. 12 MRS. DOSS: I think this addition is going 13 to have to be paid as a County employee. And during the 14 budget process, I did put a line item in the budget 15 called part-time Public Information Officer, and I also 16 put a line item for a stipend for Public Information 17 Officer, but I was told not to put any dollars in the 18 budget, that we would transfer money into the budget 19 line item if need be. 20 COMMISSIONER MOSER: So we don't have any. 21 MRS. DOSS: We don't have anything budgeted 22 at this time. 23 COMMISSIONER BELEW: So we need to do two 24 things. Decide what we think it's worth, or decide what 25 you're talking about, Commissioner Reeves, is that we 75 1 post it, then everybody can submit what they want to get 2 paid for it, too. 3 COMMISSIONER MOSER: As a professional 4 communicator as you are, do you think this is a 5 full-time? That's 5000 a year -- a month, is that what 6 you said? 7 COMMISSIONER BELEW: No. A thousand. About 8 12 thousand a year for somebody that -- 9 COMMISSIONER MOSER: Excuse me. Missed that 10 point. Okay, so it's not full-time; it's a part-time 11 thing. Okay, gotcha. Thank you. 12 COMMISSIONER BELEW: But there would be 13 times where there's not a whole lot going on, and then 14 other times where there's a lot going on. And this 15 won't just include our immediate area with the local 16 papers, this will include the San Antonio papers and TV 17 stations getting the constant report from what's going 18 on in Kerr County. 19 COMMISSIONER LETZ: I mean the first step to 20 me would be to -- for the Court to approve a -- 21 COMMISSIONER MOSER: Position description. 22 COMMISSIONER LETZ: -- description of what 23 we want. And the second part of that -- 24 JUDGE POLLARD: A job description. 25 COMMISSIONER LETZ: A job description. But 76 1 also how it works. I mean there's two -- kind of two 2 steps in my mind as to how -- who is going to contact 3 this person to get information out, and this kind of 4 procedurally in writing, how this works, so we don't go 5 awry. 6 COMMISSIONER BELEW: Well, it might help, 7 too, to have people come in, candidates for the job, and 8 have them describe what they can do, what they see it 9 as. 10 COMMISSIONER LETZ: Maybe do a workshop on 11 it. That way that could be accomplished at the same 12 time. I think it's a good idea. I'm just not sure how 13 it works, you know, from the details of it. 14 COMMISSIONER MOSER: Let's see, we got a 15 workshop on the -- 16 COMMISSIONER LETZ: It's too late for that 17 one. And my concern is that Public Information Officer 18 is posting things because you told him to -- 19 COMMISSIONER BELEW: No, no, no. We have to 20 have protocol, I agree. 21 COMMISSIONER LETZ: How do we say that 22 that's not the -- the County necessarily isn't posting 23 it? I mean you get into other things. You can't speak 24 for the whole Court, or I can't speak for the whole 25 Court, so if there's information needs to get out as to 77 1 how it works. 2 COMMISSIONER BELEW: Most of it would end up 3 being press release, so that way when you send out your 4 final product and some media source gets it, whatever 5 quote from Commissioner Moser or the Judge or whoever 6 has already been looked at, approved, there's not going 7 to be anything misquoted; whereas, you know right now we 8 have -- we don't have anything like that. 9 COMMISSIONER LETZ: No, I agree. I mean we 10 need to do it. We need to be careful how we do it. 11 COMMISSIONER BELEW: But I want us to move 12 on it. I would like to see us have something. 13 COMMISSIONER LETZ: Set up a workshop. 14 COMMISSIONER BELEW: Yes, a workshop. 15 JUDGE POLLARD: All right, on the next 16 agenda to set a motion to set them. 17 COMMISSIONER LETZ: We can just set a 18 workshop; we don't need a motion. 19 MRS. STEBBINS: Other counties probably have 20 similar positions so a Public Information Officer job 21 description is probably available from other similarly 22 situated counties. 23 COMMISSIONER LETZ: Okay, good. 24 COMMISSIONER MOSER: And the City has one 25 also. 78 1 COMMISSIONER BELEW: Right. 2 JUDGE POLLARD: But they only represent six 3 percent of the County. 4 COMMISSIONER MOSER: Six percent of the 5 area. Half the people. 6 JUDGE POLLARD: All right, item 1.24 7 consider, discuss and take appropriate action regarding 8 designation of authority for closing County parks 9 related to hazardous conditions. Mr. Moser. 10 COMMISSIONER MOSER: Thank you, Judge. 11 JUDGE POLLARD: Talking about flooding? 12 COMMISSIONER MOSER: Yeah. It came up the 13 other day that Shane asked, and since I'm liaison for 14 parks, about closing the park. And I think that -- 15 thinking about that, Shane, or the Road and Bridge, or 16 whomever thinks it's necessary to close these for 17 safety, for hazardous conditions, oughta be able to do 18 that without bringing that to Commissioners' Court. 19 So my motion would be that we -- and I guess 20 I would just focus it on Maintenance to authorize the 21 Director of Maintenance Department to be able to close 22 parks if it's a hazardous condition without approval by 23 the Commissioners' Court. 24 COMMISSIONER LETZ: Second. It's a good 25 idea. 79 1 JUDGE POLLARD: All right, it's been moved 2 by Commissioner Precinct 2, seconded by Commissioner 3 Precinct 3 to authorize the head of the Maintenance 4 Department to have the authority to close the parks 5 whenever there's a hazardous condition without having to 6 go to Commissioners' Court. Is that a fair statement of 7 it? 8 COMMISSIONER MOSER: Yes, it is. 9 JUDGE POLLARD: Is there any further comment 10 or discussion? 11 COMMISSIONER BELEW: I have a question. 12 Does that mean maintenance will drive each park, or take 13 the recommendation of the Sheriff's Department, or 14 how -- 15 COMMISSIONER MOSER: Well, I think he would 16 coordinate with whomever. If it's Road and Bridge, or 17 the Sheriff, or with Dub, or whatever, okay? So -- 18 COMMISSIONER MOSER: And then let the County 19 Information Officer know about it. 20 COMMISSIONER MOSER: There you go, right. 21 COMMISSIONER BELEW: Okay. 22 JUDGE POLLARD: All right, if there's no 23 further discussions, those in favor of the motion 24 signify by raising your right hands. It's four zero, 25 unanimous. One abstention, myself. 80 1 All right, item 1.25 consider, discuss and 2 take appropriate action regarding the Membership/Terms/ 3 Officers/Duties and Meeting Requirements of the Veterans 4 Services Advisory Committee. Commissioner Reeves. 5 COMMISSIONER REEVES: Yes, Sir. As you 6 recall at previous meetings we established a Veterans 7 Advisory Committee. I see some of them are in 8 attendance today. The basic part of this attachment 9 that you'll have in your backup is to establish kindly 10 the working relationship. It's very similar to what 11 Commissioner Letz had developed for the Animal Services. 12 I purposely left it rather broad in there duties, 13 because it's difficult to just say X or Y may happen, so 14 I've left it that in item (d), it would be the 15 responsibility of the Advisory Committee to advise the 16 Court on matters concerning Veterans Services, and then 17 to take such actions as we may approve at a later date 18 in Commissioners' Court. So I've left it kindly broad 19 so they can look at any avenues that may be affecting 20 how our veterans' benefits, treatment, what have you. 21 And so are there any questions on what I've drawn up, or 22 do the gentlemen wish to comment? 23 MR. NOLLER: My name's Gary Noller, I live 24 at 140 Ray Drive in Center Point. Recently appointed to 25 this advisory committee. Only thing that I'd like to 81 1 say is the four of us on the committee did take a look 2 at the proposal in writing, and we did make a response 3 to that in writing; however, the response only came in 4 about 22 minute ago. So -- but that was due a lot to my 5 being absent last week. So I don't know if, 6 Commissioner Reeves, if you got the update this morning 7 Byron Warren sent it, but by the time I got it, it was 8 9:18. So I don't know if you want to vote on something 9 based upon that written document that you prepared. If 10 you want to take a look at what response is before you 11 do any kind of further consideration or what? But we 12 did -- 13 COMMISSIONER REEVES: What I would suggest, 14 is that allow the Court to go ahead and approve this so 15 y'all may start meeting, and then this is with County 16 Attorney's approval, that if they see they need to add 17 something else to their duties, we could bring that back 18 at a later date, but that way you can get the ball 19 rolling to start meeting. 20 MR. NOLLER: Okay, that would be fine. 21 Thank you. 22 COMMISSIONER REEVES: And no, Sir, I have 23 not -- I knew one was coming in, but I had not got it 24 yet. 25 MR. NOLLER: Okay. Thank you. 82 1 COMMISSIONER REEVES: Thank you. 2 JUDGE POLLARD: All right. 3 COMMISSIONER REEVES: I make a motion to 4 approve based on the items submitted. 5 COMMISSIONER MOSER: I second that. 6 JUDGE POLLARD: Been moved by Commissioner 7 Precinct 4, seconded by Commissioner Precinct 2 to 8 approve the membership/terms/officers/duties and meeting 9 requirements of the Veterans Services Advisory 10 Committee, all is more specifically set forth in the 11 proposed order in the agenda package. Is there any 12 further -- is that a fair statement of the motion? 13 COMMISSIONER MOSER: Uh-huh. 14 JUDGE POLLARD: Any further comments or 15 questions? If not, those in favor of the motion signify 16 by raising your right hand. It's four zero, unanimous. 17 One abstention, myself. 18 COMMISSIONER MOSER: Thank you, Commissioner 19 Reeves, for doing this. This is well done. 20 JUDGE POLLARD: Item 1.26 consider, discuss 21 and take appropriate action to approve Courthouse Use 22 Agreement with the Cailloux Foundation for the 2018 and 23 2019 holiday lighting. Commissioner Letz. 24 COMMISSIONER LETZ: Yes. I think everyone 25 saw a copy of the agreement. What was not on there, I 83 1 don't believe, and I'm going to pass this down, is the 2 area designated that's the attachment to it that will be 3 subject to the agreement with the Cailloux Foundation. 4 It's a pretty basic agreement. The County Attorney's 5 looked at it, and worked with their Cailloux's attorney, 6 David Jackson, on it. It meets the terms and conditions 7 of our standard policy. It clearly provides an area 8 that they're going to be responsible for, which allows 9 us to do other areas of the courthouse. You know, we 10 can allow other things to happen during the holiday 11 period if we choose under a similar agreement. So 12 maintenance will help some; not a great deal. All the 13 lights will be put up by a contractor that the 14 Cailloux's are hiring. 15 COMMISSIONER REEVES: And we do the wreaths 16 and the trees. 17 COMMISSIONER LETZ: Yeah. We'll hang the 18 wreaths on this -- on the annex as we've done in the 19 past, and this building, and then the Christmas trees 20 that we store. Those are the only things that we're 21 storing that they're using, and we'll take care of 22 those, and accommodations in here for the big Christmas 23 tree and the parade are set forth. 24 COMMISSIONER MOSER: So this is consistent 25 with our policy of having the dates and the location. 84 1 Good. 2 COMMISSIONER LETZ: Yes, Sir. So I make a 3 motion that we approve the agreement as presented with 4 the Cailloux Foundation. 5 COMMISSIONER REEVES: Second. 6 JUDGE POLLARD: Been moved by Commissioner 7 Precinct 3, seconded by Commissioner Precinct 4 to 8 approve the proposed Courthouse Use Agreement in the 9 agenda package. That agreement with the Cailloux 10 Foundation for the 2018-2019 holiday lighting period. 11 Any further comment or question? 12 COMMISSIONER REEVES: And you intended on 13 the Judge signing the document? 14 COMMISSIONER LETZ: Yes. Yes. 15 COMMISSIONER BELEW: Yeah, I have a 16 question. I brought up last time, there was a little 17 issue with the Hanukkah Menorah being over here close to 18 the war memorial. And had the discussion with David 19 Jackson, the attorney for the Cailloux family, and there 20 was an issue about being able to see it from the road. 21 If this is the area, what I'm referring to on the map 22 here, if this is what they're going to have and be in 23 control of for the courthouse, there's no room for that. 24 Is there any allowance made in this agreement for these 25 folks during the week of Hanukkah to put up their 85 1 Menorah? 2 COMMISSIONER LETZ: It is not mentioned on 3 there, but, if you could -- where does the Menorah need 4 to go, or -- 5 COMMISSIONER BELEW: We put it right next to 6 the war memorial last time, back a little ways, but it 7 was visible from the road, so that -- 8 COMMISSIONER LETZ: I think that we could 9 redraw that to come out -- 10 COMMISSIONER BELEW: Well, you think we can; 11 can we? 12 COMMISSIONER LETZ: We can talk to David 13 about redoing the map slightly. 14 COMMISSIONER BELEW: I want to make sure 15 they don't get left out, because that was a big issue 16 last year. 17 COMMISSIONER LETZ: When I saw that, I 18 thought my recollection was it was on this side of the 19 war memorial more; not that side. I couldn't remember. 20 COMMISSIONER BELEW: Past the -- between 21 where the gazebo is and where the war memorial is, in 22 that general vicinity. 23 MRS. STEBBINS: That's right. David and I 24 met out there last year to make sure that that area 25 wasn't included in the agreement that we had with them 86 1 last year. 2 COMMISSIONER BELEW: And it doesn't stay up 3 the entire Christmas season, but they should be allowed 4 to put that up there. 5 COMMISSIONER LETZ: But we will need to get 6 an agreement with them as well. 7 COMMISSIONER BELEW: All right. 8 MRS. STEBBINS: So do you want to make your 9 motion subject to approval of the area of the agreement 10 by the Cailloux Foundation, and -- 11 COMMISSIONER LETZ: Yes. 12 MRS. STEBBINS: -- your understanding of 13 where that was cut out last year. 14 COMMISSIONER LETZ: Somewhere in this packet 15 there's a drawing, another blank map. I think we just 16 attach this map, slightly just change the boundary 17 slightly and send it to Cailloux's and see if it's okay 18 with them. I think just change it on a blank. 19 COMMISSIONER BELEW: It doesn't really 20 change anything. You can still see the gazebo, which is 21 lit. You can still see the big Christmas tree, you just 22 see one other display. 23 COMMISSIONER LETZ: Right. Just like 20 24 feet, 15 feet, something like that, or just a little 25 bit. And ten feet probably beyond the war memorial. 87 1 Not that much. 2 COMMISSIONER BELEW: Yeah, that's right. 3 COMMISSIONER LETZ: Okay. 4 COMMISSIONER BELEW: I was just measuring it 5 in my head. That's about right. It can stand in this 6 corner. 7 JUDGE POLLARD: So the idea is to include 8 that map and change it some. It's going to be a moving 9 target a little bit. 10 COMMISSIONER LETZ: Well, we can draw it 11 right now. 12 COMMISSIONER BELEW: So I have a question 13 for the County Attorney. 14 MRS. STEBBINS: Yes, Sir. 15 COMMISSIONER BELEW: Do we need, the Jewish 16 Community of the Hill Country, to have an agreement with 17 the Cailloux family, or with us? 18 MRS. STEBBINS: No. It will be with us. 19 They'll just come and grab the application from Jody and 20 I submit it to you guys so that y'all have plenty of 21 time to make that decision before the date that the 22 Menorah needs to be up. So that might be a good thing 23 to tell them when that last meeting is maybe before -- 24 before the date in December, which I can't remember. 25 JUDGE POLLARD: So the motion is contingent 88 1 upon that map or plat being corrected, or modified 2 slightly, to accommodate Commissioner Precinct 1's 3 concerns. 4 COMMISSIONER LETZ: Correct. 5 JUDGE POLLARD: Is that agreeable with 6 everybody? 7 COMMISSIONER MOSER: Uh-huh. 8 COMMISSIONER REEVES: Uh-huh. 9 JUDGE POLLARD: All right, if there's no 10 further discussion or comment those in favor signify by 11 raising their right hands. It's four zero, unanimous. 12 One abstention, myself. 13 Item 1.27 consider, discuss and take 14 appropriate action to approve renewal of (TAC) County 15 Choice Silver Retiree Medical/RX Supplemental for 2018 16 and have County Judge sign the same. Dawn. 17 MRS. LANTZ: Good morning, Judge, 18 Commissioners. This is our retiree health insurance for 19 over 65 retirees, and I'm just bringing it to the Court 20 for renewal. I would like to keep the same plan, 21 because we are -- we had a decrease in premium, which 22 kind of helped out. So basically just renewing what we 23 have the new fiscal year, which starts January first for 24 our retirees. 25 COMMISSIONER REEVES: Make a motion to 89 1 approve the renewal of the TAC County Choice Silver 2 Retiree Medical and Prescription Supplement for 2018, or 3 '19, Mrs. Lantz? 4 MRS. LANTZ: 2019. 5 COMMISSIONER REEVES: For 2019 and authorize 6 the County Judge to sign the same. 7 COMMISSIONER LETZ: Second. 8 JUDGE POLLARD: Been moved by Commissioner 9 Precinct 4, seconded by Commissioner Precinct 3 to 10 approve item 1.27 of the agenda package, of which 11 approves the renewal of TAC's County Choice Silver 12 Retiree Medical Pharmaceutical Supplemental for -- 13 that's 2019? 14 MRS. LANTZ: January 1st, 2019 it's going 15 into effect. 16 JUDGE POLLARD: And have the County Judge 17 sign same. Is there any further discussion or comment? 18 If not, those in favor of the motion signify by raising 19 their right hands. It's four zero, unanimous. One 20 abstention, myself. 21 1.28 -- Dawn, stay up there. Consider, 22 discuss and take appropriate action regarding donation 23 for annual Kerr County Christmas Party. 24 MRS. LANTZ: I am donating a door prize or 25 a -- that I received at a conference last week for the 90 1 Christmas Party coming up for the employees. We want to 2 raffle it off for them to win it. And it is a purse. 3 I'd just like to donate it to the Court to accept so we 4 can raffle it off to our employees. 5 JUDGE POLLARD: Sounds politically correct. 6 COMMISSIONER LETZ: I move that we accept 7 the donation of a purse from Dawn Lantz -- 8 COMMISSIONER REEVES: Second. 9 COMMISSIONER LETZ: -- for the Christmas 10 party raffle. 11 COMMISSIONER REEVES: Second. 12 JUDGE POLLARD: All right, a motion to 13 approve the -- what did you say? 14 COMMISSIONER LETZ: Move that we accept the 15 donation of a purse from Dawn Lantz to be raffled at our 16 Christmas Party. 17 JUDGE POLLARD: All right. Is there a 18 second to that motion? 19 COMMISSIONER REEVES: I did. 20 JUDGE POLLARD: Moved by Commissioner 21 Precinct 3, seconded by Commissioner Precinct 4 to 22 accept the purse from Dawn Lantz, HR Director for the 23 Kerr County Christmas Party. Any further comment or 24 discussion? There being none, those in favor signify by 25 raising their right hand. It's four zero, unanimous. 91 1 One abstention, myself. 2 1.29 consider, discuss and take appropriate 3 action to approve the Scope of Work services with Peter 4 Lewis Architect + Associates for work at the Kerr County 5 Juvenile Detention Facility. Commissioner Letz. 6 COMMISSIONER LETZ: In the agenda package 7 there's a scope of work outlined for this project. The 8 cost is $6,400.00. And basically it's to evaluate both 9 buildings, but primarily the old building and see what 10 other uses it maybe may have. And part of that, I 11 think, is to have an engineering firm hired to look at 12 these actual structure of the older building, and to see 13 how it could be repurposed. And, Peter -- 14 COMMISSIONER MOSER: That's it. 15 JUDGE POLLARD: Do y'all need anything else? 16 MR. LEWIS: I really don't have anything to 17 add to that other than yeah, it is, we've discussed 18 potential uses. But one of those may overlap with 19 another Scope of Work, has to do with Animal Services as 20 a potential use, but we would visit with Commissioners. 21 We have already done a walking tour with Jim Maxwell 22 structural engineer. He's a part of my team, and we 23 have done a walking tour over there. And so I want to 24 be clear this is not about an internment for us over 25 there; this is about -- even though some people say I do 92 1 behave as a juvenile. 2 COMMISSIONER MOSER: And you may be under 3 Animal Control. 4 MR. LEWIS: May be. 5 COMMISSIONER LETZ: I make a motion to 6 approve the agenda item. 7 COMMISSIONER MOSER: Second. 8 JUDGE POLLARD: It's been moved by 9 Commissioner Precinct 3, seconded by Commissioner 10 Precinct 2 to approve item 1.29 of the agenda, and that 11 is to approve the Scope of Work services with Peter 12 Lewis Architect + Associates for work at the Kerr County 13 Juvenile Detention Facility. Is there any further 14 comment or discussion? 15 COMMISSIONER BELEW: Does this include any 16 of the engineering? 17 MR. LEWIS: Yes. 18 COMMISSIONER BELEW: Is this all 19 encompassing? 20 MR. LEWIS: Yes. Yes. 21 COMMISSIONER BELEW: That's all I want to 22 know. 23 JUDGE POLLARD: Those in favor of the motion 24 signify by raising their right hand. It's four zero, 25 unanimous. One abstention, myself. 93 1 I had a request that wanted me to call item 2 1.32 of the agenda package at this point after 1.29. 3 Item 1.32 is consider, discuss and take appropriate 4 action to approve Scope of Work services with Peter 5 Lewis + Associates for remodel of the lower level of 6 courthouse annex. Commissioner Letz. 7 COMMISSIONER LETZ: I think this is another 8 Peter Lewis. 9 MR. LEWIS: Again, this is the scope of this 10 project is first to document changes and get a current 11 footprint of the lower level, pretty much exclusive to 12 the -- let's say the north side. Our scope does not 13 necessarily include this portion that's under the 14 courthouse; it's the annex itself. But it's going to be 15 a space planning involved our scope, we will interview 16 the different department heads and users, and assess 17 what their current utilization is, and as well as what 18 their desired utilization might be, and then come up 19 with a proposal, or several proposals for configuration. 20 There's some efficiency to be gained in the lower level 21 both in terms of space use, utilization, adjacencies. I 22 certainly wouldn't want to encroach on any of the County 23 Attorney's space. But there's a large elevator lobby 24 there that's usable space, and then the maintenance 25 office back there is usable space. 94 1 And so the deliverable would be a defining 2 document, a written document that identifies the 3 different agencies, the different groups that use that, 4 as well as some graphics, a floor plan or floor plans, 5 that proposes some changes, some modifications. 6 COMMISSIONER MOSER: So do you identify some 7 options? 8 MR. LEWIS: Yes, yes. I will give credit to 9 Mike Walker, architect who did the annex renovation. He 10 has shared the drawings that he did back in the late 11 90's with us, so that helps us get started. 12 COMMISSIONER LETZ: I make a motion that we 13 approve the agenda item. 14 COMMISSIONER BELEW: Second. 15 JUDGE POLLARD: All right, been moved by 16 Commissioner Precinct 3, seconded by Commissioner 17 Precinct 1 to approve that agenda item, which is 1.32, 18 was it? 19 COMMISSIONER LETZ: Yeah. 20 JUDGE POLLARD: To approve the Scope of Work 21 services with Peter Lewis Architect + Associates for 22 remodel of the lower level annex. Any further comments 23 or questions? If not, those in favor of the motion 24 signify by raising their right hand. It's four zero, 25 unanimous. One abstention, myself. 95 1 All right, it looks like the rest of the 2 agenda is all matters to be included in the executive 3 session, so I'll skip over to -- 4 MRS. DOSS: We need to go back to 1.13. 5 JUDGE POLLARD: Which one? 6 MRS. DOSS: 1.13. 7 COMMISSIONER LETZ: And 1.33. 8 JUDGE POLLARD: Yeah, let's go back to 9 1.13 -- 10 COMMISSIONER LETZ: 1.33 is first. 11 COMMISSIONER REEVES: We'll go back to 1.13 12 after we discuss other things in executive session. 13 COMMISSIONER LETZ: They're almost the same 14 agenda item. 15 MRS. DOSS: They're not. They're separate 16 things. They're not related. 17 SHERIFF HIERHOLZER: They're separate. 18 COMMISSIONER LETZ: Oh, they're separate 19 grants. I'm sorry. 20 JUDGE POLLARD: 1.13 consider, discuss and 21 take appropriate action to approve the 2019 Kerr County 22 Resolution for the Indigent Defense Grant Program, and 23 authorize the County Judge to sign the Resolution. 24 Brenda Doss. 25 MRS. DOSS: Yes. Thank you. The Texas 96 1 Indigent Defense Commission provides financial and 2 technical support for counties to develop and maintain 3 quality, cost effective indigent defense systems that 4 meet the needs of local communities, and the 5 requirements of the Constitution and State law. Formula 6 grants are awarded to eligible Texas counties to help 7 counties meet constitutional and statutory requirements 8 for indigent defense, and to promote compliance with 9 standards adopted by the Commission. This is something 10 that we apply for every year. It requires the 11 Resolution signed by the -- approved by Commissioners' 12 Court and signed by the County Judge to apply for the 13 grant. We normally get around $55,000.00 a year to 14 contribute to the indigent defense program. 15 COMMISSIONER LETZ: Move for approval of the 16 2019 Kerr County Resolution for the Indigent Defense 17 Grant, and authorize the County Judge to sign. 18 COMMISSIONER REEVES: Second. 19 JUDGE POLLARD: Been moved by Commissioner 20 Precinct 3, seconded by Commissioner Precinct 4 to 21 approve item 1.13 of the agenda package, and that is to 22 approve the 2019 Kerr County Resolution as presented for 23 the indigent defense grant program, and authorize the 24 County Judge to sign the Resolution. Is there any 25 further comment or discussion? There being none, those 97 1 in favor of the motion signify by raising your right 2 hands. It's four zero, unanimous. One abstention, 3 myself. 4 All right, now let's go over to Roman 5 numeral 4 of the agenda 4.1 pay bills. 6 MRS. DOSS: No bills. 7 JUDGE POLLARD: No bills. 8 4.2 budget amendments? 9 MRS. DOSS: No budget amendments. 10 JUDGE POLLARD: No budget amendments. 11 4.3 late bills? 12 MRS. DOSS: No late bills. 13 JUDGE POLLARD: None. 14 4.4 approve and accept monthly reports. 15 COMMISSIONER REEVES: Yes, Sir. Unless 16 indicated otherwise the reports are for the month of 17 September, 2018. They're the Constable Precinct 4, J.P. 18 Precinct No. 2, J.P. Precinct No. 4, Kerr County Animal 19 Services, and Kerr County Indigent Services reports. I 20 also have the Constable Precinct No. 4 report for 21 August, 2018. 22 Move to accept the reports as presented, 23 sign where needed. 24 COMMISSIONER LETZ: Second. 25 JUDGE POLLARD: Been moved by Commissioner 98 1 Precinct 4, seconded by Commissioner Precinct 3 to 2 accept the monthly reports as dictated into the record, 3 or summarized into the record by Commissioner Precinct 4 4, and to approve them as needed. Is there any further 5 comment or discussion? Those in favor of the motion 6 signify by raising your right hands. It's four zero, 7 unanimous. One abstention, myself. 8 4.5 Auditor's reports. 9 MRS. DOSS: None. 10 JUDGE POLLARD: None. 11 4.6 court orders. There was a bunch? 12 COMMISSIONER LETZ: Yes, there were a bunch. 13 And there were four of them that Commissioner Reeves and 14 I noticed that needed corrections, so I'll read those 15 four into the record as they were changed. 16 Court order 37078 was changed to read: 17 Approve accepting resumes or expressions of interest 18 from individuals desiring to be appointed as the Kerr 19 County Tax Assessor to fill an unexpired term. Resume 20 due to Human Resources by 5:00 on Thursday, the 25th. 21 The change here was it had originally had Commissioner 22 Reeves as being present when he was not present and did 23 not vote on that. 24 The other one 37071 approve and accept the 25 resignation of Diane Bolin as Kerr County Tax Assessor 99 1 Collector. Same thing, Commissioner Reeves was not 2 present at that vote. 3 Item 37067 was expanded a little bit. It 4 should read: Approve and rescind Court Order No. 36988 5 Interlocal Agreement between City of Kerrville and Kerr 6 County related to Kerr County Animal Services. 7 And then the last one is Court Order 37050 8 approve and disperse the follow list of items in 9 possession of Kerr County Historical Commission to the 10 non-profit Friends of the Historical Commission, and the 11 actual list was added to the Court Order. 12 JUDGE POLLARD: Okay. Any action required 13 on that? 14 COMMISSIONER LETZ: I'll make a motion that 15 we approve the court orders as amended. 16 COMMISSIONER REEVES: Second. 17 JUDGE POLLARD: It was moved by Commissioner 18 Precinct 3, seconded by Commissioner Precinct 4 to 19 approve the amendments of the orders as dictated into 20 the record by Commissioner Letz. 21 COMMISSIONER LETZ: And these are the Court 22 Orders of October 9th and October 18th. 23 JUDGE POLLARD: All right, and to accept all 24 Court Orders of those dates. All right, any further 25 comment or discussion? If not, those in favor of the 100 1 motion signify by raising your right hands. It's four 2 zero, unanimous. One abstention, myself. 3 All right, reports from Commissioners and 4 Liaison Committee Assignments. Anything, anybody? 5 COMMISSIONER MOSER: I just have one on the 6 library. And that is the library cards for people 7 living outside the City increased by approximately 20 8 percent over the last reporting period, which was three 9 months over the previous one. So that reflects a lot 10 during the summer, so I think a lot of youth were taking 11 advantage of that. So good program. 12 JUDGE POLLARD: Okay, anybody else? 13 COMMISSIONER LETZ: Just an update. During 14 the Sunday goat validation an exhibitor ran into the 15 side of the arena door, and did a fair amount of damage 16 to it, took out a couple of purlins. Anyway, I 17 called -- I happened to be out there, and I'm not sure 18 who did it, but I think Roy probably does. But I called 19 Jake and he was aware of this to see if it was secure, 20 some of the County assets. 21 JUDGE POLLARD: Do you know who did it? 22 COMMISSIONER LETZ: Yeah. I'm just not sure 23 who it is. I mean I know who made a comment to me, but 24 I'm not -- I don't think it was that individual. 25 COMMISSIONER MOSER: Did they have 101 1 insurance? 2 COMMISSIONER LETZ: That's what I told the 3 person that I saw. I said I hope they have good 4 insurance. But anyway, so it's just something that 5 happened out there. 6 JUDGE POLLARD: All right, you have 7 anything, Bob? 8 COMMISSIONER REEVES: No, Sir. 9 JUDGE POLLARD: All right, reports from 10 elected officials and department heads, anybody? 11 SHERIFF HIERHOLZER: Just real quick. Over 12 the flooding period we were very fortunate, as you know, 13 not to have any injuries, so I was very proud of our 14 citizens. We lost several vehicles; not County owned, 15 but other citizens, including an RV this last weekend on 16 Brinks Crossing. 17 But I did just get notification that 18 Hurricane Wilma is now a category 5 headed from the 19 Pacific across Mexico. So they're predicting that could 20 seriously impact us again for later this week. Just 21 need to keep our citizens to pay attention. 22 JUDGE POLLARD: Yes, Sir. 23 MR. HASTINGS: We had a walk-through just 24 this morning on the roof for the courthouse and the 25 annex and all this area, and they've just got a few 102 1 things to touch up, and they're about done. So we'll be 2 getting that final bill this week. I think we're done 3 with that project. 4 JUDGE POLLARD: I think the District Judges 5 will be happy to hear that. 6 All right, anybody else have any reports? 7 Update on East Kerr County/Center Point Wastewater 8 Project, or anything like that? 9 COMMISSIONER MOSER: I think we covered 10 that. 11 COMMISSIONER LETZ: Just they've been slowed 12 down because of the rain, and a lot of my constituents 13 are very unhappy with the conditions of the road at the 14 moment. The contractors are trying to get to them as 15 soon as they can, but it's difficult. 16 JUDGE POLLARD: Okay. With that, we're 17 going to go into closed session. 18 (Executive Session.) 19 JUDGE POLLARD: All right, closed session is 20 closed and we're going into open session now, and we 21 have three items on the agenda. Let's see, the first 22 one is 1.30 as to the Burial Policy, Pauper Burial 23 Policy. Is there any action on that. 24 COMMISSIONER BELEW: I wanted to make the 25 motion to change the Court Order No. 33461, and with the 103 1 amendment to made by the County Attorney as presented. 2 JUDGE POLLARD: All right, is there a second 3 to that motion? 4 COMMISSIONER LETZ: Second. 5 JUDGE POLLARD: All right, it's been moved 6 by Commissioner Precinct 1, seconded by Commissioner 3 7 to amend the Court Order No. -- whatever it was you read 8 into the record, and subject to approval by the County 9 Attorney. 10 COMMISSIONER BELEW: Well, with the 11 recommended changes by the County Attorney. 12 COMMISSIONER REEVES: And just so I'm clear, 13 Commissioner, it's what's denoted in yellow. 14 COMMISSIONER BELEW: Yes, Sir. 15 JUDGE POLLARD: Okay, is there any further 16 discussion or comment? If not, those in favor signify 17 by raising their right hand. It's four zero, unanimous. 18 One abstention, myself. 19 The next one is 1.31 about the position in 20 the Clerk's Office. 21 COMMISSIONER LETZ: I'll make a motion to 22 authorize the Chief Deputy of the County Clerk's Office 23 to post the position for -- open position in the County 24 Clerk's Office. 25 COMMISSIONER REEVES: I'll second. 104 1 JUDGE POLLARD: Been moved by Commissioner 2 Precinct 3, seconded by Commissioner Precinct 4 to 3 authorize posting of the vacant position in the County 4 Clerk's Office. Is there any further comment or 5 discussion? 6 COMMISSIONER LETZ: I think actually it 7 oughta be to post and fill that position. 8 JUDGE POLLARD: Okay, post and fill. Both 9 the Movant and Second agree to that? 10 COMMISSIONER REEVES: I want to hear what 11 else -- 12 COMMISSIONER LETZ: I have one more thing, 13 and I think because it's a little bit unusual situation, 14 to add the Chief Deputy to work with the HR Department 15 in the interview of that employee. 16 COMMISSIONER REEVES: I'll second to that. 17 JUDGE POLLARD: Okay. All right, any 18 further questions or comments about it? If not, those 19 in favor signify by raising your right hand. Four zero, 20 unanimous. One abstention, myself. 21 The last one is 1.33 Victims' Rights 22 Coordinator. 23 COMMISSIONER LETZ: Judge, I don't believe 24 we have any action at this time. I'll visit with the 25 County Auditor and along with the County Attorney 105 1 possibly to visit with the Governor's Office about a few 2 modifications to the grant. 3 JUDGE POLLARD: Okay, no action on that. 4 COMMISSIONER BELEW: Do we need to -- can I 5 ask a question? Do we need to -- we have a committee 6 already formed for that, right? 7 COMMISSIONER LETZ: Well, we'll do that, 8 it's on the November first this will be back on the 9 agenda to do a lot of things including accept the grant, 10 hopefully. 11 JUDGE POLLARD: All right, is there any 12 further business for the Commissioners' Court? If not, 13 we're adjourned. Thank you. 14 * * * * * * 15 16 17 18 19 20 21 22 23 24 25 106 1 STATE OF TEXAS * 2 COUNTY OF KERR * 3 I, DEBRA ELLEN GIFFORD, Certified Shorthand 4 Reporter in and for the State of Texas, and Official 5 Court Reporter in and for Kerr County, do hereby certify 6 that the above and foregoing pages contain and comprise 7 a true and correct transcription of the proceedings had 8 in the above-entitled Commissioners' Court. 9 Dated this the 11th day of November, A.D. 10 2018. 11 12 /s/DEBRA ELLEN GIFFORD Certified Shorthand Reporter 13 No. 953 Expiration Date 12/31/2018 14 * * * * * * 15 16 17 18 19 20 21 22 23 24 25