1 1 2 3 4 KERR COUNTY COMMISSIONERS' COURT 5 Regular Session 6 Tuesday, November 13, 2018 7 9:00 a.m. 8 Commissioners' Courtroom 9 Kerr County Courthouse 10 Kerrville, Texas 78028 11 12 13 14 15 16 17 18 19 20 21 22 23 PRESENT: TOM POLLARD, Kerr County Judge HARLEY BELEW, Commissioner Pct. 1 24 TOM MOSER, Commissioner Pct. 2 JONATHAN LETZ, Commissioner Pct. 3 25 DON HARRIS, Commissioner Pct. 4 2 1 I-N-D-E-X 2 NO. PAGE 3 1.1 Public hearing for the revision of plat 9 for Saddlewood Estates, Section 3, Lots 4 11 and 12, Block 6, Volume 6, Page 294. 5 1.2 Consider, discuss and take appropriate 10 action for Court to approve revision of 6 plat for Saddlewood Estates, Section 3, Lots 11 and 12, Block 6, Volume 6, Page 294. 7 1.3 Consider, discuss and take appropriate 11 8 action for the Court to waive platting oversight and approval for Wood Ridge 9 Estates, Lots 8 and 9, Volume 4, Page 175. 10 1.4 Consider, discuss and take appropriate 15 action for the Court to approve a 11 preliminary plat of Tinco Industry Addition. 12 1.5 Consider, discuss and take appropriate 17 action to go out for annual bids for road 13 base, cold mix, aggregate, emulsion oil, and corrugated metal pipe. 14 1.6 Consider, discuss and take appropriate 19 15 action to approve scope of work services with Peter Lewis Architect + Associates 16 for work at the Kerr County Animal Services Facility. 17 1.7 Update regarding Christmas Lighting at 22 18 the courthouse. 19 1.8 Consider, discuss and take appropriate 24 action on Application for use of courthouse 20 grounds from JCHC (Jewish Community of the Hill Country). 21 1.9 Consider, discuss and take appropriate 26 22 action to approve Resolution adopting the Kerr County Multijurisdictional Hazard 23 Mitigation Plan. 24 1.10 Consider, discuss and take appropriate 29 action to ratify and confirm the Disaster 25 Declaration (due to severe flooding) dated October 25, 2018. 3 1 I-N-D-E-X 2 NO. PAGE 3 1.11 Consider, discuss and take appropriate 33 action to declare various property items 4 from the County Court at Law Courtroom and Office as surplus and dispose of as 5 deemed appropriate. 6 1.12 Consider, discuss and take appropriate 36 action to approve contractual obligations 7 for incentive fee under the contract with Global Spectrum L.P. d/b/a Spectra Venue 8 Management for the Hill Country Youth Event Center. 9 1.13 Consider, discuss and take appropriate 44 10 action to approve Master Services Agreement with Smart Communications Holding, Inc., 11 and Schedule of Services, which is part of Master Services Agreement, and authorize 12 the County Judge to sign same. 13 1.14 Consider, discuss and take appropriate 49 action to approve a $1,000.00 donation to 14 the Kerr County Sheriff's Equipment Fund, 72-370-531. 15 1.15 Consider, discuss and take appropriate 50 16 action to approve transfer of radio equipment from the Juvenile Detention 17 to Kerr County Sheriff's Office. 18 1.16 Consider, discuss and take appropriate 51 action to approve Interlocal Agreement 19 between Kerr County and Llano County for jail services, and authorize the County 20 Judge to sign same. 21 1.22 Consider, discuss and take appropriate 54 action to approve job description for 22 Crime Victim Assistance Coordinator. 23 1.23 Consider, discuss and take appropriate 77 action to approve memorandum regarding 24 operations of Crime Victim Assistance Coordinator Office. 25 4 1 I-N-D-E-X 2 NO. PAGE 3 1.17 Consider, discuss and take appropriate 81 action on the implementation of the burn 4 ban. 5 1.18 Consider discuss and take appropriate 84 action to approve contracts with Ingram 6 Volunteer Fire Department, Comfort Volunteer Fire Department, Mountain Home 7 Volunteer Fire Department, Turtle Creek Volunteer Fire Department, Center Point 8 Volunteer Fire Department, San Antonio Food Bank, and Kerr County Economic 9 Development Corporation, and authorize the County Judge to sign same. 10 1.19 Consider, discuss and take appropriate 85 11 action to set salary for Don Harris, Commissioner Precinct 4. 12 1.20 Consider, discuss and take appropriate 87 13 action to update Commissioners' Court Liaisons. 14 1.21 Consider, discuss and take appropriate 91 15 action to ratify and confirm the "Certification of MSR (Model Subdivision 16 Rules) Adoption and Enforcement". 17 1.24 Consider, discuss and take appropriate 92 action regarding Equal Employment 18 | Opportunity Commission training on March 22, 2019. 19 1.25 Consider, discuss and take appropriate 95 20 action regarding office space at the Kerr County Animal Services Facility. 21 1.30 Status report concerning the collection of 99 22 delinquent property taxes by Perdue, Brandon, Fielder, Collins & Mott, LLP. 23 1.26 Consider, discuss and take appropriate 107 24 action to approve job description for Adoption Coordinator/Animal Control Officer. 25 5 1 I-N-D-E-X 2 NO. PAGE 3 1.27 Consider, discuss and take appropriate 114 action to set interview schedule for Human 4 Resources Director. 5 1.28 Consider, discuss and take appropriate 119 action to dispose of certain property. 6 1.11 Consider, discuss and take appropriate 121 7 action to declare various property items from the County Court at Law Courtroom and 8 Office as surplus and dispose of as deemed appropriate. 9 4.4 Approve and accept Monthly Reports. 123 10 4.6 Court Orders. 125 11 5.2 Reports from Elected Officials/Department 127 12 Heads. 13 5.4 Update on East Kerr County/Center Point 128 Wastewater Project. 14 *** Adjournment. 131 15 *** Reporter's Certificate. 132 16 * * * * * * 17 18 19 20 21 22 23 24 25 6 1 JUDGE POLLARD: All right, order in the 2 courtroom. It is Tuesday, November the 13th, 2018. 3 Kerr County Commissioners' Court is in session. We'll 4 begin today with the Pledge and the prayer by 5 Commissioner Letz. 6 (Prayer and Pledge of Allegiance.) 7 JUDGE POLLARD: All right, this is the part 8 of the agenda where somebody wants to speak on something 9 that's not on the agenda they can do it at this time. 10 Is there anyone? If so, please step toward, identify 11 yourself by name, address and try to limit your comment 12 to three minutes. Is there anyone? 13 Okay, the next them we'll get to on the 14 agenda then is comments by the Commissioners and County 15 Judge. Do you have anything? 16 COMMISSIONER BELEW: Oh, just an amusing 17 anecdote, that a lady called me while it was raining and 18 asked if it was okay to burn, so -- 19 JUDGE POLLARD: While it was raining. 20 COMMISSIONER BELEW: While it was raining, 21 so we set her straight. And just for the record any 22 time -- if people say all the time, well that thing 23 hadn't be updated since September. If it hadn't been 24 updated they think information is still current. I'd 25 just like to remind people that when you call the burn 7 1 hotline 792-HEAT. Took her awhile also to figure word 2 was heat. She said eat, why would you have that? I 3 said 792-HEAT. Eat? No, Ma'am. God love them, they're 4 out there. 5 (Laughter.) 6 COMMISSIONER MOSER: She voted for ya. 7 COMMISSIONER BELEW: I hope she votes for me 8 again, too. 9 (Laughter.) 10 JUDGE POLLARD: After today, I don't know. 11 COMMISSIONER BELEW: No, no. I love 'em. 12 JUDGE POLLARD: Commissioner Moser. 13 COMMISSIONER MOSER: Three things, okay? 14 Item number one, I think that we need to thank Diane 15 Bolin and Nadene and all people that do our election, 16 that we don't get into the same kind of thing that some 17 places in the nation do. That's a big job, they got a 18 lot of places to maintain and manage, and they do it 19 very well, so thank you all those that do that. 20 Second thing is there was a meeting, okay, 21 on treated sewage in Hill Country streams, and I think 22 the thing that came out of that very loud and clear that 23 the requirements from TCEQ on putting effluent into the 24 rivers is not the same as it should be for the Hill 25 Country. Completely different clean water, it's the 8 1 phosphates that are allowed, okay, and other parts of 2 the state are not compatible with that of the Hill 3 Country. A lot of good data presented. It was a 4 symposium, or meeting, at the Schreiner University this 5 past week. Really, really informative, and I think 6 we'll hear more about that. There was a good turnout 7 for that. 8 And the other thing is in Precinct 2, we 9 have an issue, okay, Brinks Crossing, low water 10 crossing, water's still going across the bridge. People 11 said that it had never been closed in 30 years like 12 this, and now it's closed, so we need to look at water, 13 and what kind of depth we can allow going across that 14 bridge 'cuz a lot of people have to travel a lot of 15 miles if they can't cross that, so that's an issue. So 16 that's all I have. 17 JUDGE POLLARD: Okay, I don't have anything. 18 Mr. Letz, do you? 19 COMMISSIONER LETZ: The only thing I have is 20 area football teams are in playoffs. Those attend them 21 if you can. And Kerrville is playing Friday night here, 22 they're playing Bastrop, I believe. And they had -- 23 well, it was a very cold last Friday night, because my 24 son going, Karen and I, we drug along. And it was a 25 really good game, very exciting game. Tivy came out on 9 1 top 28-21. That's where I was Friday. And I believe 2 Ingram won. 3 COMMISSIONER HARRIS: Yeah. 4 JUDGE POLLARD: They're in the playoffs. 5 COMMISSIONER HARRIS: That's right. First 6 time for a long time. And Ingram plays in Kennedy 7 Friday night, and so we're all excited. They were 8 picked last in district, so we're playing with house 9 money. 10 Attended the Veterans Parade over the 11 weekend, and good turnout for the cold weather and 12 everything, so it's good to be out. Got to be announced 13 by Harley, it's all good. That's all I have. 14 COMMISSIONER LETZ: Well, we should say 15 welcome to the first Court. 16 COMMISSIONER BELEW: Yeah, welcome. 17 COMMISSIONER HARRIS: Thank you. Look 18 forward to it. 19 JUDGE POLLARD: Okay, I think -- let's see, 20 there was a -- there's an item set at 9 o'clock. Is the 21 tax attorney here? He's not here yet, is he? It's set 22 at 9 o'clock and he was going to give us an update on 23 tax collections, but I guess we'll wait until he gets 24 here. 25 All right, then we go to item 1.1 on the 10 1 agenda. This is a public hearing for the revision of 2 the plat for Saddlewood Estates, Section 3, Lots 11 and 3 12 in Block 6, which is of record in Volume 6, Page 294 4 of the official public records of Kerr County, Texas. 5 I declare the public hearing open. Is there 6 anyone wishing to speak? If so, step forward, identify 7 yourself by name and address, and try to limit your 8 comments to three minutes. Is there anyone? Okay, 9 there being no one, I'll close the public hearing, and 10 go to item 1.2 on the agenda consider, discuss and take 11 appropriate action for Court to approve revision of plat 12 for Saddlewood Estates, Section 3, Lots 11 and 12, Block 13 6, Volume 6, Page 294 of the official public records of 14 Kerr County, Texas. Mr. Hastings. 15 MR. HASTINGS: Thank you. This proposed 16 revision of plat combines Lots 11 and 12 into 12R, 8.22 17 acres. It's outside of Kerrville's ETJ, Saddlewood 18 Estates, Section 3. And we just had the public hearing, 19 and County Engineer requests that the Court approve the 20 revision of plat for Saddlewood Estates, Section 3, Lots 21 11 and 12, Block 6, Volume 6, Page 294, Precinct 1. 22 COMMISSIONER BELEW: I move that we approve 23 the revised plat for Saddlewood Estates, Section 3, Lots 24 11 and 12, Block 6, Volume 6, Page 294 in Precinct 1. 25 COMMISSIONER LETZ: Second. 11 1 JUDGE POLLARD: Been moved by Commissioner 2 Precinct 1, seconded by Commissioner Precinct 3 to 3 approve item 1.2 on the agenda consider, discuss and 4 take appropriate action for Court to approve revision of 5 plat for Saddlewood Estates, Section 3, Lots 11 and 12, 6 Block 6, Volume 6, Page 294 of the official public 7 records of Kerr County, Texas. Is there any further 8 comment or questions? If not those in favor of the 9 motion signify by raising your right hands. Did you 10 raise your's, Tom? 11 COMMISSIONER MOSER: Yes, I did. 12 JUDGE POLLARD: Okay. It's 4-0-1. One 13 abstention, myself. It passes. 14 All right, going to item 1.3 consider, 15 discuss and take appropriate action for the Court to 16 waive platting oversight and approval for Wood Ridge 17 Estates, Lots 8 and 9 in Volume 4, Page 175 of the 18 Official Plat Records of Kerr County, Texas, situated in 19 Precinct 2. Mr. Hastings. 20 MR. HASTINGS: Thank you. These lots are 21 located in the Kerrville ETJ, extraterritorial 22 jurisdiction and would typically be platted through both 23 the City of Kerrville and Kerr County simultaneously; 24 however, in an effort to be more efficient and save 25 owner dollars, there is a request to only plat this 12 1 property through Kerrville and for the Court to waive 2 their right to oversight and approval of the plat. 3 We've looked it over, we don't have any 4 objections to it from just the standpoint of just our 5 our regulations it looks like they're going to meet our 6 regulations. It still will go through OSSF, we'll still 7 have a place to sign off on it, so if there's any issues 8 there they have an opportunity to address it. It's 9 existing roads out there, nothing's changed. 10 County Engineer request the Court consider, 11 discuss and take appropriate action to waive revision of 12 plat oversight and approval for the Wood Ridge Estates 13 Lots 8 and 9, Volume 4, Page 175, Precinct 2. And 14 again, this is to resolve where a home got built too 15 close to a lot line and they want to revise that lot 16 line a little bit. 17 COMMISSIONER MOSER: Let me comment on that 18 a little bit. Charlie and I met with the owner. It 19 looks like the right thing the do. Just as he said it 20 was clarifying some bounds on that where the house is 21 built too close. If the -- and so I think it's the 22 right thing to do as Charlie recommends. But if the 23 City were to -- and I guess this is a question for the 24 County Attorney. If the City were not to approve that, 25 do we have recourse where we can come back and approve 13 1 it, or what's our course of action on that? 2 MRS. STEBBINS: I don't know the answer 3 right now. 4 COMMISSIONER MOSER: Okay. I don't think 5 it's an issue; just curiosity thing. 6 MRS. STEBBINS: You could waive it subject 7 to the City's acceptance of oversight of it, I think. 8 And so that if they didn't have oversight, your waiver 9 would be withdrawn. 10 COMMISSIONER LETZ: I think that -- and I 11 mean that's fine that way. But I think, Lee, doesn't 12 the City have rules on amending this plat as opposed to 13 going through the whole process? 14 MR. LEE VOELKEL: That's correct. 15 COMMISSIONER LETZ: I'll be an easier 16 process going through the City, they can change lot 17 lines where we can't, so it's just an adjustment for 18 them. So it may not go through their full platting 19 process, and maybe done through an expedited manner, 20 which is going through the City, which is a good thing. 21 COMMISSIONER MOSER: And I think that's 22 good. My question is should for some reason they not, 23 could we bring that back then, and I think what 24 Heather's saying is -- 25 COMMISSIONER LETZ: I don't think that -- I 14 1 don't think you can go through without both parties 2 agreeing. Somehow we have to figure out how to work 3 with the City of Kerrville, because the law requires 4 that we have a process, which I guess our current 5 process right now is what we're doing right now is to 6 work to figure out who should have the lead on it. 7 COMMISSIONER BELEW: That's kind of a gray 8 area. 9 COMMISSIONER LETZ: That's kind of a gray 10 area. And it's something that we need to try to work 11 out with the City at some point, but we've had 12 difficulty in the past so we've done -- lived in this 13 gray area, and so far it hasn't been a problem. But I 14 think that if both dug in, they'd have to go through 15 both. 16 COMMISSIONER MOSER: As long as that's the 17 case, that would be fine. So I could make a motion that 18 we support that recommendation by the County Engineer, 19 contingent on approval by the City for their approval, 20 okay? So that's my motion, okay? 21 COMMISSIONER LETZ: Second. 22 JUDGE POLLARD: All right, the motion was 23 made by Commissioner Precinct 2, seconded by 24 Commissioner Precinct 3 to approve item 1.3 on the 25 agenda, and that is to waive platting oversight and 15 1 approval to for the Wood Ridge Estates Lots 8 and 9, 2 Volume 4, Page 175 of the Plat Records of Kerr County, 3 Texas, contingent upon the City proceeding with their 4 process. Is that a correct statement? 5 COMMISSIONER MOSER: With their approval. 6 JUDGE POLLARD: Any further comment or 7 discussion? If not, those in favor signify by raising 8 their right hands. It's four zero, unanimous. One 9 abstention, myself. 10 Item 1.4 consider, discuss and take 11 appropriate action for the Court to approve a 12 preliminary plat of Tinco Industry Addition in 13 Precinct 4. Mr. Hastings. 14 MR. HASTINGS: Thank you. Access to this 15 subdivision will be at the end of Robby Lane. It's an 16 existing private road off Cedar Mill. The lot is in 17 Kerrville's ETJ. The public water supply is Aqua 18 Source, sewer would be OSSF, they're out of the 19 floodplain, there's no proposed road since they're off 20 of an existing private road. And this is their 21 preliminary plat, and their subdivision would be 5.33 22 acre lot. 23 County Engineer requests the Court approve 24 the preliminary plat for Tinco Industry Addition, 25 Precinct 4. 16 1 COMMISSIONER HARRIS: Sounds good to me. I 2 move that we approve the preliminary plat for Tinco 3 Industry Addition in Precinct 4. 4 COMMISSIONER LETZ: Second. 5 JUDGE POLLARD: Been moved by Commissioner 6 Precinct 4, seconded by Commissioner Precinct 3 to 7 approve item 1.4 on the agenda, and that is to take 8 approve a preliminary plat for Tinco Industry Addition 9 situated in Precinct 4. Is there any further discussion 10 or comment or questions? 11 COMMISSIONER LETZ: Yes. You mentioned 12 Kerrville ETJ? 13 MR. HASTINGS: Yes, Sir. 14 COMMISSIONER LETZ: Are they going to 15 require platting? 16 MR. HASTINGS: They went through -- this has 17 come before the Court before, and it was going to come 18 through as an alternate plat, and then I'm not real sure 19 what happened, we had it in our files for probably about 20 a year and a half, so they've come back and said, you 21 know, we just want to do the whole -- do a preliminary 22 plat and go through the normal procedure. And I believe 23 at the time it wasn't going to go through the platting 24 with the City because of -- they weren't going to 25 provide utilities, and that's the best I remember was 17 1 that there was an issue with they weren't going to 2 extend sewer to them, they weren't going to extend 3 water, because there's already water there from Aqua 4 Source, so my understanding was they weren't going to 5 have them do anything on it. We'd have to have Charlie 6 Dominguez in here to get the full -- 7 COMMISSIONER LETZ: I remember you said this 8 may be exempt under their rules. 9 MR. HASTINGS: Oh, it was because it was 10 over five acres. 11 COMMISSIONER LETZ: Yeah. It's exempt under 12 the City rules. 13 MR. HASTINGS: So they didn't have to go 14 through the platting for the City, but they have to go 15 through the platting with us because it's under ten 16 acres. That is correct. 17 JUDGE POLLARD: All right, any further 18 questions or comments? If not, those in favor of the 19 motion signify by raising your right hands. It's four 20 zero, unanimous. One abstention, myself. It passes. 21 Item 1.5 consider, discuss and take 22 appropriate action to go out for annual bids for road 23 base, cold mix, aggregate, emulsion oil, and corrugated 24 metal pipe. Kelly Hoffer. 25 MS. HOFFER: Good morning. We are asking 18 1 the Court to give us authorization for us to go out for 2 our annual bids on road base, cold mix, aggregate, 3 emulsion oil, and corrugated metal pipe. Once we put 4 out the bid we will come back the Court to open the bids 5 on December 10th, 2018 at 9:10 a.m., and also award the 6 bids in Court at that time. 7 COMMISSIONER MOSER: Move for approval. 8 COMMISSIONER BELEW: Well, I have a 9 question. Are we talking about going -- you're talking 10 about different places for these materials, right, and 11 not just one company? You have all these different 12 companies competing, but one will provide -- the winner 13 will provide all of these things. 14 MS. HOFFER: Correct. 15 COMMISSIONER LETZ: But it may be multiple 16 winners. 17 COMMISSIONER MOSER: Multiple winners. 18 COMMISSIONER BELEW: That's what I'm asking. 19 So you got a pipe guy, you got an emulsion guy, that's 20 what we're talking about, different companies? 21 MS. HOFFER: Correct. 22 COMMISSIONER BELEW: So that's a lot of 23 different bids. 24 COMMISSIONER LETZ: Yeah. 25 JUDGE POLLARD: All right, any further 19 1 questions or comments? We need a second. 2 COMMISSIONER LETZ: Second. 3 JUDGE POLLARD: All right, been moved by 4 Commissioner 2, was it? 5 COMMISSIONER MOSER: Uh-huh. 6 JUDGE POLLARD: Seconded by Commissioner 7 Precinct 3 to approve item 1.5 on the agenda, and that 8 is to authorize going out for annual bids for road base, 9 cold mix, aggregate mix, and corrugated pipe for next 10 year. All right, any questions? Those in favor signify 11 by raising your right hands. It's four zero, unanimous. 12 One abstention, myself. Thank you. 13 1.6 consider, discuss and take appropriate 14 action to approve scope of work services with Peter 15 Lewis Architect + Associates for work at the Kerr County 16 Animal Services Facility. Commissioner Letz. Phase one 17 of the Letz' show. 18 COMMISSIONER BELEW: The opening act. 19 COMMISSIONER LETZ: The opening act. Most 20 of mine will be very quick. This is, I believe, the 21 final scope of work services that we'll RB negotiating 22 and working with Peter Lewis + Architects on. These are 23 subject to -- or under our agreement that we entered 24 into with Peter Lewis to do some planning on a number of 25 different projects. It's budgeted money. The amount is 20 1 $4,400.00 to do some work at the Animal Service's 2 building. Anything else? 3 MR. LEWIS: Good morning, Judge and 4 Commissioners. The scope is for the existing facility. 5 We've been in contact with Kendall County, they have a 6 facility that was built in 2010, which in our 7 preliminary discussions with Reagan and Commissioner 8 Letz, may be a good fit. We will also tour that 9 facility, and then we will -- 10 JUDGE POLLARD: Which County? 11 MR. LEWIS: Kendall. And then we will come 12 back to you with a concept plan and a budget for 13 demolition and new construction that you can act upon. 14 And just as a footnote on the other, we're 15 making progress on some of these other work orders. 16 Have completed most of our interviews for the annex 17 project. And we've convened the landscape committee, 18 and are proceeding with that, so making progress on many 19 fronts. 20 COMMISSIONER LETZ: I move for approval of 21 the scope of services agreement with Peter Lewis 22 Architects + Associates as presented. 23 COMMISSIONER BELEW: Second. 24 COMMISSIONER MOSER: Not to exceed 44 25 hundred dollars. Yeah, okay. 21 1 COMMISSIONER LETZ: Not to exceed. 2 JUDGE POLLARD: Is that agreed? 3 COMMISSIONER BELEW: Yes. 4 JUDGE POLLARD: All right, it's been moved 5 by Commissioner Precinct 3, seconded by Commissioner 6 Precinct 1 to approve the scope of work with Peter Lewis 7 Architect + Associates for work at the Kerr County 8 Animal Services Facility, not to exceed 44 hundred 9 dollars. Any further comment or -- 10 COMMISSIONER BELEW: I thought you said 24 11 hundred. 12 COMMISSIONER LETZ: 44 hundred. 13 COMMISSIONER BELEW: Okay, he was joking. 14 JUDGE POLLARD: Just for information 15 Atascosa County just built a new one about two years 16 ago, too, pretty modern and up to date, and Bandera did 17 one a little bit more recently than that, so I don't 18 know if that'll be of any help. 19 MR. LEWIS: I think it could. We'll reach 20 out for them, we may tour those facilities. I may just 21 have conversations with them and they may be able to 22 share information with us. 23 JUDGE POLLARD: Any further comment or 24 discussion. If not, those in favor of the motion 25 signify by raising your right hand. It's 4-0-1, 22 1 unanimous. One abstention, myself. 2 All right, 1.7 -- 3 MR. LEWIS: Thank you. 4 JUDGE POLLARD: -- update regarding 5 Christmas lighting at courthouse. Phase 2, Commissioner 6 Letz. 7 COMMISSIONER LETZ: This really is more of 8 an informational item. I believe two weeks ago, a 9 little over two weeks ago, we received notice from the 10 Cailloux Foundation that they will not go forward with 11 the agreement that we negotiated with them regarding the 12 lighting of courthouse square, and they did not give us 13 any reason. It was just a -- we thought we were going 14 to do it and no, we're not. So I've got with our 15 Maintenance Department and Shane, have mobilized his 16 people. We got with the Christmas lighting people as 17 well, and everything that was done out there, and I 18 think we're almost complete, it was done through our 19 Maintenance Department using the lights that we were 20 housing that were owned by the Christmas Lighting 21 Corporation. So anyway, I just wanted everyone to know 22 that, you know, how it changed, and the effort was by -- 23 and the Court talked about doing that at our last 24 meeting, but I just wanted to update it, that was a 25 short meeting. 23 1 JUDGE POLLARD: I drove by it last night. I 2 think it looks pretty good. 3 COMMISSIONER LETZ: I think it looks good. 4 JUDGE POLLARD: Good job. 5 COMMISSIONER BELEW: That's Shane's design 6 work, isn't it? 7 MR. EVANS: Some of it. 8 COMMISSIONER LETZ: The other part of that 9 when our landscaping meeting met, I asked that that 10 committee look at a long-term design as well. I think 11 the Court -- we discussed the other day, it seems like 12 this is something that the County will just take on 13 through our Maintenance Department to do in the future, 14 and to -- 15 JUDGE POLLARD: Have an workshop on it? 16 COMMISSIONER LETZ: No workshop. No 17 workshop. And I think we need to come up with some 18 ideas just to see as to what could be done long term, so 19 if things need to be purchased, and I think that the 20 landscape -- or the Christmas Lighting Corporation does 21 have some funds that they'd be willing to spend on some 22 additional accessories as may be needed. So that's all 23 I have, just an update. 24 JUDGE POLLARD: All right, thank you. No 25 action on it? 24 1 COMMISSIONER LETZ: No action. 2 JUDGE POLLARD: All right, item 1.8 3 consider, discuss and take appropriate action on 4 Application for use of courthouse grounds from JCHC 5 (Jewish Community of the Hill Country). Mr. Greg 6 Bitkower. 7 MR. BITKOWER: Good morning. We would like 8 to make this our second annual Menorah lighting 9 celebration as we did last year. And we've got about an 10 8 foot Menorah that we've built, and it's solar powered, 11 so other than have electricity for the presentation to 12 speak through the microphone, we won't need any 13 continued utilities out there. Just a nice thing for 14 the community, and they'll be some celebratory songs and 15 a few Hanukkah prayers, and it'll just be a nice thing, 16 and we think it'll be complimentary to the Christmas 17 decorations, and celebrate the holiday season. 18 COMMISSIONER MOSER: And when -- when and 19 where is it going to be? 20 MR. BITKOWER: We're going to do it on 21 Friday night, November 30th, which is actually a couple 22 nights before Hanukkah begins, but we're going to do it 23 in conjunction with a Friday night service that we'll 24 have afterwards. 25 COMMISSIONER MOSER: Okay. And we have a 25 1 location. 2 COMMISSIONER BELEW: I think the far corner. 3 COMMISSIONER LETZ: Yeah, I think the far 4 corner for the location. 5 MR. BITKOWER: That would be wonderful. 6 COMMISSIONER LETZ: I guess we need the 7 standard agreement that we have, I don't know. You 8 might need to get with Jody. 9 MRS. GRINSTEAD: It's in there. He's 10 already filled everything out. 11 COMMISSIONER BELEW: So we're talking about, 12 for the record, that we're talking about the southwest 13 corner of the courthouse, just for people that are 14 reading the transcript later. 15 JUDGE HARRIS: Okay. 16 JUDGE POLLARD: All right, also for the 17 record, the Cailloux Foundation had submitted a plat for 18 the grounds of the courthouse that they wanted to use 19 for the Christmas lighting in their proposed contract. 20 We redrafted the plat to permit the Menorah with 21 whatever you call it, and sent it back to them, and 22 that's what caused them to refuse to do it. Just wanted 23 the record to reflect that. All right, thank you. 24 COMMISSIONER LETZ: Judge, to clarify that, 25 we don't know that's what caused them to do it. We sent 26 1 it back, and then they said no, you know. 2 JUDGE POLLARD: Just want to make sure the 3 public knows. All right, let's go to item -- 4 COMMISSIONER MOSER: You gotta get approval 5 on this. 6 COMMISSIONER HARRIS: I move for approval. 7 COMMISSIONER MOSER: I move for approval. 8 COMMISSIONER BELEW: Second. 9 JUDGE POLLARD: You move for approval? 10 COMMISSIONER MOSER: Don did. 11 COMMISSIONER BELEW: And I second it. 12 JUDGE POLLARD: Commissioner 4 moved for 13 approval, seconded by Commissioner Precinct 1 of item 14 1.7 the Christmas lighting at the courthouse. 15 COMMISSIONER MOSER: 1.8. 16 JUDGE POLLARD: 1.8, I'm sorry. Use of 17 courthouse grounds for the Jewish Community of the HIll 18 Country. Any further comment or discussion? If not, 19 those in favor of the motion signify by raising your 20 hands. It's five zero. No abstention this time. 21 MR. BITKOWER: Thank you, gentlemen. 22 COMMISSIONER BELEW: Thank you, Greg. 23 JUDGE POLLARD: 1.9 consider, discuss and 24 take appropriate action to approve Resolution adopting 25 the Kerr County Multijurisdictional Hazard Mitigation 27 1 Plan. Dub Thomas. 2 MR. THOMAS: Good morning, Court, how are 3 y'all today? If y'all remember back in -- a little over 4 a year ago I came to the Court because our Hazard 5 Mitigation Plan was about to expire. FEMA will no 6 longer accept AACOG derived plans, and our plan was 7 really done by AACOG. So we contracted with GrantWorks 8 and 9 other jurisdictions to come up with the Hazard 9 Mitigation Plan, and our plan has been approved by both 10 TDEM and FEMA pending approval or adoption of the 11 Resolution of the Court, so that's why I'm here today. 12 And y'all should have received a copy of that plan. 13 It's three hundred pages of riveting information. So if 14 y'all have any questions on that by any chance? 15 COMMISSIONER BELEW: Well, I just have one 16 question. Go ahead, Tom. 17 COMMISSIONER MOSER: I was just going to 18 compliment Dub on nine different organizations that he 19 coordinated took a lot of work to get this three hundred 20 page document completed. So thank for your doing that. 21 MR. THOMAS: You're quite welcome. 22 JUDGE POLLARD: You want to summarize that 23 plan in ten words or less? 24 (Laughter.) 25 COMMISSIONER MOSER: Three hundred pages. 28 1 MR. THOMAS: Three hundred pages, I don't 2 think I could summarize. There's no Reader's Digest 3 version of that one. 4 COMMISSIONER BELEW: What was the issue, 5 Dub, with AACOG? Was there a some issue? 6 MR. THOMAS: No. I think FEMA was just 7 pushing things down as far as they could to the local 8 level. 9 COMMISSIONER BELEW: Okay. Makes sense. 10 COMMISSIONER MOSER: I move for approval of 11 the recommendation to approve the Hazard Mitigation Plan 12 and the Resolution as presented in our backup package. 13 COMMISSIONER BELEW: Second. 14 JUDGE POLLARD: Been moved by Commissioner 15 Precinct 2, seconded by Commissioner Precinct 1 to 16 approve item 1.9 of the agenda, and that is to adopt a 17 Kerr County Multijurisdictional Hazard Mitigation Plan, 18 which is submitted in the agenda package specifically. 19 COMMISSIONER MOSER: Right. 20 JUDGE POLLARD: All right, is there any 21 further discussion or comment? 22 COMMISSIONER MOSER: And approve the 23 associated Resolution. 24 JUDGE POLLARD: And approve the associated 25 Resolution. Very well, is there any further discussion? 29 1 MR. THOMAS: And do it again in five more 2 years, Judge. 3 JUDGE POLLARD: Okay, those in favor of the 4 motion signify by raising your right hands. It's four 5 zero, unanimous. One abstention, myself. Thank you, 6 Sir. 7 1.10 consider, discuss and take appropriate 8 action to ratify and confirm the Disaster Declaration 9 due to severe flooding October 25, 2018. Dub Thomas. 10 MR. THOMAS: This is more for y'all's 11 information rather than ratification. You know Governor 12 been Abbott declared Kerr County as part of the disaster 13 area, so when we started doing our assessment of damages 14 that we had received throughout the County, both the 15 City and the County, and the City of Ingram, we decided 16 that we would go ahead and do our Disaster Declaration, 17 just because Governor Abbott had already put us in 18 there. And we did come up with between the City of 19 Kerrville, and what damage we had between Road and 20 Bridge on several low water crossings. Close to a 21 million dollars in damage. And a group from FEMA will 22 be here tomorrow. They're going to do what's called a 23 preliminary damage estimate, and they'll go and look at 24 those actual locations. So the Disaster Declaration was 25 more for us to let them know that we do have damages and 30 1 then we did a disaster summary outline and sent them a 2 dollar amount, so they're actually going to come down 3 tomorrow and look at the damage itself. 4 COMMISSIONER BELEW: Who all will be with 5 them from the County? 6 MR. THOMAS: I sent the invitation to Jody, 7 so Commissioners' Court, and anybody that would like to 8 come. Road and Bridge will be there, Brenda, with the 9 Auditor's Office will probably be there, and then all 10 the representatives from the City. Their Emergency 11 Management Coordinator, fire department, probably 12 Public Works as well. 13 COMMISSIONER MOSER: Dub, this is to ratify 14 the Disaster Declaration. What's the essential outcome 15 of this once they come in and say yea verily, you guys 16 really did encounter all these expenses and all? 17 MR. THOMAS: Well, if we decide that we need 18 to, or that we want to get the Federal Government to 19 help, if we want a piece of the pie, everything will be 20 the 75/25 split if we use grants for getting those 21 repaired. So it would be 25 and 75 percent from the 22 Federal Government. 23 COMMISSIONER MOSER: So that makes. 24 MR. THOMAS: It may save us some money in 25 the long run. 31 1 COMMISSIONER MOSER: How about private 2 property owners? Because I know a lot of people along 3 the river of private property have cleaned up a lot of 4 debris, but I guess that's just their burden, and their 5 insurance or whatever. 6 MR. THOMAS: Yes. 7 COMMISSIONER MOSER: It doesn't have 8 anything to do with us? 9 MR. THOMAS: Right. We didn't have enough 10 home flooding. We didn't have any home flooding for 11 that matter, so individual assistance was probably not 12 going to be approved for us. But right now we've got, 13 like I say, close to a million dollars worth of damage, 14 and our threshold was 174 -- or 179 thousand dollars for 15 public assistance. 16 COMMISSIONER MOSER: Okay, good deal. Thank 17 you. 18 COMMISSIONER LETZ: Dub, is the -- and this 19 is just curiosity. I go across the 534 bridge a lot. 20 The lines that washed out below the river, were those 21 determined that those were City -- 22 MR. THOMAS: They are the city's. It was 23 actually a water line, and that was 800 thousand dollars 24 worth of damage. 25 COMMISSIONER LETZ: That's what I figured. 32 1 I knew the number was lot lower than a million. 2 MR. THOMAS: We were kind of waiting on our 3 disaster summary outline for them to figure out if it 4 was going to be city property or someone else. And as 5 soon as they said it was 800 -- well, Roger retired but 6 he called me said hey, I got good news for you, it's 7 ours, and it's 800 thousand dollars worth of damage. 8 COMMISSIONER MOSER: Yeah. That's effluent 9 water going to River Hills and Comanche Trace. 10 COMMISSIONER BELEW: Yeah. The old lines 11 are still there undamaged, just for the record. That 12 new design didn't hold up. 13 COMMISSIONER MOSER: Poor design. Okay. So 14 no action required, right? 15 MR. THOMAS: No, Sir. Thank y'all. 16 COMMISSIONER MOSER: Thank you, Dub. 17 JUDGE POLLARD: Well, I don't know. I think 18 that it says to ratify and confirm the Disaster 19 Declaration. 20 COMMISSIONER MOSER: Well, it's already -- 21 maybe it's just ratify, it's already been signed, right? 22 MRS. GRINSTEAD: Yeah. In the past 23 typically if the Judge has typically sign something 24 before it comes to Court, we put it on here to ratify 25 it. 33 1 COMMISSIONER MOSER: I make a motion that we 2 ratify the Disaster Declaration as presented by the 3 County's Emergency Management Coordinator. 4 JUDGE HARRIS: Second. 5 JUDGE POLLARD: Been moved by Commissioner 6 Precinct 2, seconded by Commissioner Precinct 3(sic) to 7 approve item 1.10 of the agenda package, and that is to 8 confirm and ratify the Disaster Declaration submitted in 9 the agenda package due to severe flooding dated October 10 25, 2018, which makes us, the County, eligible for 11 Federal Grants. Any further comment or discussion? 12 MRS. GRINSTEAD: Just for clarification, I 13 think it was Commissioner Harris that did the second, 14 correct? 15 COMMISSIONER LETZ: Yes. 16 JUDGE POLLARD: Oh, it was Commissioner 17 Precinct 4. 18 COMMISSIONER HARRIS: I'll get louder. 19 JUDGE POLLARD: All right, I stand corrected 20 then. All right, any further comments or questions? If 21 not, those in favor of the motion signify by raising 22 your right hands. It's four zero, unanimous. One 23 abstention, myself. 24 Item 1.11 consider, discuss and take 25 appropriate action to declare various property items 34 1 from the County Court at Law Courtroom and Office as 2 surplus and dispose of as deemed appropriate. Judge 3 Harris. 4 COMMISSIONER BELEW: She's not here. I move 5 that we accept it as written. 6 COMMISSIONER LETZ: Is there a list? 7 COMMISSIONER BELEW: There's a -- I haven't 8 seen a list. 9 COMMISSIONER LETZ: I haven't seen a list. 10 COMMISSIONER BELEW: This stuff is going to 11 be taken out when they renovate. 12 COMMISSIONER LETZ: We need a list. 13 COMMISSIONER BELEW: Do we just need to put 14 this off? 15 JUDGE POLLARD: Used carpet and that kind of 16 stuff. 17 COMMISSIONER LETZ: Well, if it's trash, 18 it's trash. 19 MRS. GRINSTEAD: I think she had some 20 chairs, and -- she has a list; I don't have it yet. 21 COMMISSIONER BELEW: I withdraw the motion. 22 MRS. STEBBINS: She's currently in another 23 courtroom, because I think her's is being remodeled now, 24 so do you want to approve it subject to the list -- 25 JUDGE POLLARD: Yeah. 35 1 MRS. STEBBINS: -- so that she can go ahead 2 and get rid of some of that stuff instead of having to 3 hold it? Or do you want me to run up there and see if 4 she has the list and just failed to get it to y'all? I 5 can do that. 6 COMMISSIONER BELEW: 7 COMMISSIONER LETZ: Just do it that way 8 subject to the approval of the list, I'll make the 9 motion. 10 JUDGE POLLARD: All right. 11 SHERIFF HIERHOLZER: Because there are some 12 things in that courtroom that we purchased as part of 13 courthouse security, and I want to make sure -- 14 COMMISSIONER MOSER: I think it would be 15 good to have the list. 16 COMMISSIONER LETZ: I think we need the 17 list. 18 MRS. STEBBINS: She put surplus or dispose 19 of as deemed appropriately -- and dispose of as deemed 20 appropriately. If you wouldn't mind, I can run up and 21 get the list from her. I think she'll probably -- 22 COMMISSIONER BELEW: We can go back to it. 23 COMMISSIONER LETZ: Just pass on it right 24 now and do it after the break. 25 COMMISSIONER BELEW: We don't want Rusty 36 1 arresting anybody over his stuff over there. 2 SHERIFF HIERHOLZER: Right. 3 COMMISSIONER BELEW: What is it that you 4 have that you're so interested in? 5 SHERIFF HIERHOLZER: Well, a lot of the 6 video equipment that's used in that courtroom is 7 purchased out of courthouse security and our seizure 8 funds. 9 COMMISSIONER MOSER: I think we need a list. 10 MRS. STEBBINS: I'll be back. 11 COMMISSIONER LETZ: We can do it after the 12 break. 13 MRS. STEBBINS: Okay. 14 JUDGE POLLARD: That used carpet be real 15 good in a deer blind. Just making making an 16 observation. 17 COMMISSIONER BELEW: Did Shane hear that? 18 He might save that for you. 19 JUDGE POLLARD: All right, is she going to 20 talk to her about it? We'll go on to the next one. All 21 right, 1.12 consider, discuss and take appropriate 22 action to approve contractual obligations for incentive 23 fee under the contract with Global Spectrum L.P. d/b/a 24 Spectra Venue Management for the Hill Country Youth 25 Event Center. Phase 3, Commissioner Letz. 37 1 COMMISSIONER LETZ: I'll get us going on 2 this, and any questions Jake can answer, but this is 3 really -- in the backup there was some pages out of our 4 contract with Spectra that kind of goes through this. 5 It's little bit of a -- I'll summarize it. There are 6 two types of fees, and these monies are already accrued 7 as part of our fee that we pay monthly, so this is 8 nothing new, the money's already there in the account. 9 First part is if they have an overage on the 10 revenue side. In other words if they bring in more 11 money than was projected in the budget that the Court 12 agrees to, they get 20 percent of that overage amount, 13 so that's the first. And they did come in over by 14 $12,640.00. 20 percent of that is $2,528.00. And then 15 there's five categories or qualitative fees that each of 16 the five categories are right up to $3,000.00 that they 17 can be received. Commissioner Reeves, myself and Jake 18 met, we went through these. The first ones, they are 19 just calculation. They're required to do customer 20 satisfaction surveys with all the customers. Those 21 surveys come back, based on the numbers in here. If 90 22 percent of them say they're doing a great job they get 23 the full amount. If it goes down lower, lower than 80 24 percent, they got nothing. They came back with, I don't 25 know what the percentage was, it was like 95 percent or 38 1 something? 2 MR. WILLIAMSON: Yes, Sir. 3 COMMISSIONER LETZ: 95 percent that they 4 were very positive, so they would get the full amount, 5 the three thousand. 6 The other four items that are discussed 7 indiscretionary. We felt that on the food and beverage 8 they are not meeting the expectation, but it's not all 9 their fault. They are doing what they can. Largely, 10 it's because we don't have the facilities -- 11 COMMISSIONER BELEW: Limitations. 12 COMMISSIONER LETZ: And we don't -- and we 13 can't sell wine. So we felt what they are doing and 14 their beer sales have gone up, so we figured 500 of the 15 3000 was appropriate. 16 Repairs and maintenance, felt that they were 17 doing a very good job in that facility. Gave them 25 18 hundred of the three thousand, and part of this is 19 because Bob and I feel there's always room for 20 improvement, so we very rarely give full amounts. 21 Sorry, Jake. 22 Creative sales and marketing. There's some 23 issues on that in our mind. They have made it better. 24 They have done the -- budgeted money for a new website 25 which they've taken care of. Part of this is our 39 1 holding line on expenditures. We're telling them to 2 hold the line on expenditures, which limits the 3 marketing ability, so we thought that 2000 of the 3000 4 was appropriate. 5 And then on controlling operating expenses, 6 we thought 2500 of the 3000 was appropriate. So the 7 qualitative was $10,500.00 that would Bob and I and Jake 8 agreed was the appropriate amount out of the maximum of 9 15,000. And that gives a total of $13,028.00 as 10 incentive fees that we're recommending to the Court to 11 approve. 12 COMMISSIONER MOSER: So what we're doing 13 here is authorizing the award of incentive fees? 14 COMMISSIONER LETZ: Right. You know, as 15 presented here. The money is -- the qualitative portion 16 is already actually in the budget, but this authorizes 17 Brenda, or the Auditor, to proceed with disbursement or 18 moving the funds from one account to another 19 essentially, getting it out of our holding account to 20 Spectra. 21 COMMISSIONER MOSER: That's your motion? 22 COMMISSIONER LETZ: That's my motion that we 23 approve the agenda item as presented. 24 COMMISSIONER MOSER: I'll second. 25 COMMISSIONER HARRIS: Second. 40 1 JUDGE POLLARD: Been moved by Commissioner 2 Precinct 3,. Seconded by Commissioner Precinct 2 to 3 approve this Spectra's annual incentives as submitted on 4 this written document that's a supplement to the package 5 as submitted. Anything further? 6 COMMISSIONER BELEW: I have a question. Did 7 I understand you to say that the Hill Country Youth 8 Event Center has its own website now? 9 COMMISSIONER LETZ: They're getting it. Is 10 it up and running, Jake? 11 MR. WILLIAMSON: Yes, Sir. It's up and 12 running, hillcountryyoutheventcenter.com. 13 COMMISSIONER LETZ: A couple of things while 14 Jake's here, and he's working on these. I don't want to 15 take things away, but two things. One, there's about 18 16 thousand plus change that we're still obligated to spend 17 at the facility out of the bond issue. Jake has 18 identified -- or Bob and I and Jake have kind of 19 identified. One would be of a forklift, a used 20 forklift. That would be very beneficial in setting up 21 pens for all the Ag events. 22 And the other is to rework the electrical in 23 the back part of the old arena in the older barn. What 24 happened when we built the new barn the power that fed 25 those -- there's a panel back there and the power that 41 1 fed that came off of the old hog barn. Well, that power 2 was also cut, so there's no power back there, so it 3 causes -- anytime we have a need for electricity back 4 there, people bring in generators, and it's noisy. You 5 get fumes and all that. Jake's come up with a number, a 6 budget number of around 9 thousand to put a 225 amp 7 service in there. I asked him to go back and see what 8 it cost to put in an 400 amp service. And the idea will 9 be those that -- it will exceed the amount of money that 10 we have, but we may ask the Stock Show to help 11 contribute to those expenditures. 12 COMMISSIONER MOSER: That would be a future 13 item. 14 COMMISSIONER LETZ: That would be a future 15 item. This is where we are. Another thing that Jake is 16 working on, that is really positive in my mind, he's 17 been visiting with the -- can I talk about sign people? 18 MR. WILLIAMSON: If you'd like. 19 COMMISSIONER LETZ: The sign that's up, that 20 company that put that in is -- and Jake are discussing 21 right now putting a sign similar to that out at the 22 facility. That sign would probably be looks like no 23 cost to the County or Spectra. There would be 24 advertisement be sold on it. The company would get the 25 majority of that, but we would get a percentage of that 42 1 advertising revenue, somewhere, and that's to be 2 negotiated. 3 JUDGE POLLARD: You mean advertising the 4 events? 5 COMMISSIONER LETZ: And also it'll be 6 advertising for the public as well, to put things up 7 there. 8 COMMISSIONER MOSER: Be public advertising. 9 Future item. 10 JUDGE POLLARD: Sort of like the one out 11 here at the football stadium? 12 COMMISSIONER LETZ: Exactly like that one. 13 But that'll be coming back to the Court, too. But those 14 things are two things I think are pretty exciting that 15 Jake is working on that will help out there and be 16 welcome. 17 JUDGE POLLARD: So it's something we need to 18 do about the facility to make food and beverage a little 19 better? 20 COMMISSIONER LETZ: Yeah. Money. 21 COMMISSIONER MOSER: No. We gotta get 22 Precinct 2 so they can sell alcoholic beverages. Need 23 16 hundred signatures, I think, on that. So I think 24 there's -- for the fourth time, I think we got a plan in 25 place to do that, but it can't be until the general 43 1 election which will be two years from now. 2 COMMISSIONER LETZ: And there's another 3 alternate plan that could be used because we are 4 redrawing districts in two years under the census. If 5 that is put in Precinct 1 or 3 -- 6 COMMISSIONER MOSER: You got it. 7 COMMISSIONER LETZ: -- it all of a sudden 8 has it, automatically. Which is an interesting way 9 to -- 10 JUDGE POLLARD: Surely that wouldn't affect 11 our alliance. 12 COMMISSIONER LETZ: Well, this area with 13 very little population, so you could pull 1 or 3 could 14 easily get -- 15 COMMISSIONER MOSER: Or if the City annexes 16 it. 17 COMMISSIONER LETZ: Yeah. But that's got a 18 whole bunch of other issues. 19 COMMISSIONER MOSER: All right. 20 COMMISSIONER HARRIS: Jake, I would say get 21 me one of those evaluations from last Sunday would help. 22 JUDGE POLLARD: All right, there's a motion 23 on the floor. Is there any further comment or question 24 about it? Those in favor of the motion signify by 25 raising your right hands. It's four zero, unanimous. 44 1 One abstention, myself. 2 All right, 1.13 consider, discuss and take 3 appropriate action to approve Master Services Agreement 4 with Smart Communications Holding, Inc.., and Schedule 5 of Services, which is part of Master Services Agreement, 6 and authorize the County Judge to sign same. 7 SHERIFF HIERHOLZER: First off let me say 8 both of these agreements have been reviewed and approved 9 by the County Attorney. The changes that she requested 10 the company had no problem in making, so they're just -- 11 COMMISSIONER BELEW: What were they, Rusty? 12 SHERIFF HIERHOLZER: Now, what the 13 agreements are is we will probably be either the second 14 or third jail in the State of Texas that's going this 15 route. Jails across the nation are having a very 16 serious problem with drugs being brought into the jail. 17 And the way they're being brought in is they're being 18 liquified, put on certain type of stationary, and then 19 dried, and you cannot even tell it's on the stationary. 20 And then the inmates are tearing off little corners and 21 eating it and overdosing on drugs. Methamphetamines, 22 real big problem, especially the methamphetamine coming 23 across from Mexico now, which is a majority of it 24 because it doesn't have a yellowish tint; it's clear and 25 it's really causing problems. We found this out because 45 1 we had it happen in our jail. In fact, one man just 2 pled to 35 years in the 198th for doing just that. And 3 another one is still in jail waiting to go to trial. 4 It's being brought, mailed in from out of the Dallas 5 Grand Prairie area. 6 COMMISSIONER BELEW: So that's a Federal 7 charge if it used in the jail? 8 SHERIFF HIERHOLZER: You'll never get the 9 Feds to prosecute, sorry. 10 COMMISSIONER BELEW: So they don't even -- 11 SHERIFF HIERHOLZER: I've worked burglaries 12 at the post office the feds wouldn't even look at, okay? 13 They'd rather locals deal with it. But what this is, is 14 there are several places, mainly at a lot of your larger 15 penitentiaries in other states are using this same 16 company. And what this company does is all incoming 17 mail, general mail -- now privileged or legal mail will 18 stiff come to the Sheriff's Office to be, you know, gone 19 through and given to the inmates. But all other 20 communication with an inmate will be mailed to this 21 company, and this company then scans every bit of that 22 mail in, and it's digitalized. It can be searched, it 23 can be -- you know, everything can be done with it. The 24 company actually installs tablets or kiosks into the 25 jail cells, whichever we have, depending on the number 46 1 of inmates in a cell block, and the inmates walk into it 2 and they read their mail from a computer. It's not 3 hooked to the internet. It's the only thing -- it's 4 dedicated. It's the only thing they can use that tablet 5 from is to be able to do that and download pictures. 6 The company charges them, it's like 50 cents an e-mail, 7 or 50 cents a letter to do that, so it's being paid for 8 by the inmates through their commissary. 9 The way that jails are pretty well having to 10 go because of the influx of drugs and the way they're 11 bringing it into our jails. 12 COMMISSIONER MOSER: So the funding comes 13 out of what you just described. 14 SHERIFF HIERHOLZER: This will not cost Kerr 15 County one dime, okay. None of this costs us; the 16 company pays for it all. They make their money off the 17 inmates by -- 18 COMMISSIONER MOSER: The question is, is it 19 an overreaction -- 20 SHERIFF HIERHOLZER: No. 21 COMMISSIONER MOSER: -- you've had one 22 case -- 23 SHERIFF HIERHOLZER: No, it's not. There's 24 OD's going in. They had a prison system up north where 25 they had number of inmates that overdosed on it, because 47 1 they're not getting the right amount; they're just 2 tearing it off. And then the other thing you have is 3 the contamination of the people that you have employed 4 that are having to handle all that mail and go through 5 and scan it. 6 COMMISSIONER MOSER: And the medical bills 7 associated with it? 8 SHERIFF HIERHOLZER: That's true. And it's 9 just -- you know, we have to find ways to stay ahead and 10 keep drugs out of the jail. 11 COMMISSIONER MOSER: Okay. 12 COMMISSIONER BELEW: Has this already gone 13 through a legal challenge? 14 SHERIFF HIERHOLZER: Yeah, it has been 15 through that. In fact, I think it's Pennsylvania State 16 Penitentiary, their entire penitentiary is doing it. 17 And the last I heard Texas is starting to look at it. 18 COMMISSIONER BELEW: So it's already passed 19 the milestone. 20 COMMISSIONER MOSER: It's not some privacy 21 violation? 22 SHERIFF HIERHOLZER: No. 23 COMMISSIONER MOSER: Okay. 24 SHERIFF HIERHOLZER: No. Anything normal -- 25 you know, if it's legal mail, that's what I said, mail 48 1 coming from the attorney still comes to the Sheriff's 2 Office, and then we go through it and hand it to the 3 inmates. But this is just inmate to inmate 4 communication, or inmate to family communication, and 5 that kind of general public, which we do control and can 6 control. 7 JUDGE POLLARD: Is there a motion? 8 COMMISSIONER BELEW: I'll make a motion. 9 COMMISSIONER HARRIS: Second. 10 JUDGE POLLARD: Been moved by Commissioner 11 Precinct 1, seconded by Commissioner Precinct 3(sic) to 12 approve item 1.13 of the agenda package, and that is to 13 approve the -- I'm sorry, what? 14 COMMISSIONER LETZ: It was Mr. Harris made 15 that one. 16 JUDGE POLLARD: Mr. Harris made that one. 17 I stand corrected then, Precinct 4. You making a lot of 18 them today, he's trying to exercise that attention at 19 his first regular meeting. 20 COMMISSIONER BELEW: He jumped right in. 21 JUDGE POLLARD: All right, approving item 22 1.13 of the agenda package, and authorizing the County 23 Judge to sign same. Any further comment or discussion? 24 Those in favor of the motion signify by raising your 25 right hands. It's four zero, unanimous. One 49 1 abstention, myself. 2 Thank you, Sheriff. 3 Item system 1.14 consider, discuss and take 4 appropriate action to approve a $1,000.00 donation to 5 the Kerr County Sheriff's Equipment Fund, 72-370-531. 6 Sheriff Hierholzer. 7 SHERIFF HIERHOLZER: Every so often there's 8 one of our citizens that would rather stay anonymous 9 that does like to donate, and he came up to the office 10 the other day and wanted to donate a thousand dollars 11 due to a lot of the stuff going on at the border and 12 everywhere else. But he wanted it to come to the 13 Sheriff's Office to be used in any way we felt necessary 14 for our officers. 15 COMMISSIONER MOSER: Move for approval of 16 accepting the donation of a $1,000.00 to the County 17 Sheriff's Equipment Fund. 18 COMMISSIONER LETZ: Second. 19 JUDGE POLLARD: Was that you? 20 COMMISSIONER LETZ: Yes. 21 JUDGE POLLARD: All right, you gotta realize 22 you're on my left side. I can't hear anything out of my 23 left ear. 24 COMMISSIONER LETZ: Get one of those horn 25 things. 50 1 COMMISSIONER MOSER: Yeah, that goes around. 2 JUDGE POLLARD: All right, it was moved by 3 Commissioner Precinct 2, is that right? 4 COMMISSIONER MOSER: Uh-huh. 5 JUDGE POLLARD: And seconded by Commissioner 6 3 to approve item 1.14 to approve a $1,000.00 donation 7 to the Kerr County Sheriff's Equipment Fund. Any 8 further comment or discussion? There being none, those 9 in favor signify by raising their right hand. It's four 10 zero, unanimous. One abstention, myself. 11 Item 1.15 consider, discuss and take 12 appropriate action to approve transfer of radio 13 equipment from the Juvenile Detention Center, I guess, 14 to the Kerr County Sheriff's Office. Sheriff 15 Hierholzer. 16 SHERIFF HIERHOLZER: I believe y'all have 17 the backup and inventory on that that Chief Barton gave 18 you. This is some of the older equipment that was left 19 out at Juvenile Detention Facility that I thought we 20 could use in our communications trailer, and even -- 21 yeah, mainly it's just communications trailer, and it's 22 the batteries for that. A lot of ours are getting older 23 and the batteries, but it's the same type equipment. 24 COMMISSIONER BELEW: Two-way stuff mostly? 25 SHERIFF HIERHOLZER: Yeah, it's two-way. So 51 1 we would like to -- Jason Davis didn't have any use for 2 it. Of course, it's just been left out there. Just 3 would like to be able to move it over to our facility 4 and use it with our communications trailer. 5 COMMISSIONER BELEW: I move for approval of 6 the transfer of the radio equipment from Juvenile 7 Detention to Kerr County Sheriff's Office. 8 COMMISSIONER LETZ: Second. 9 JUDGE POLLARD: Been moved by Commissioner 10 Precinct 1, seconded by Commissioner Precinct 3 to 11 approve item 1.15 of the agenda package, and that is to 12 approve the transfer of radio equipment from Juvenile 13 Detention Center to the Kerr County Sheriff's Office. 14 Is there any further comment or discussion? 15 COMMISSIONER LETZ: Sheriff, can you make 16 sure the Auditor gets a copy of that list? 17 SHERIFF HIERHOLZER: Yes. I think she 18 already has, but I'll make sure she does. 19 JUDGE POLLARD: All right, if there's no 20 further discussion or questions, those in favor of the 21 motion signify by raising your right hand. It's four 22 zero, unanimous. One abstention, myself. 23 Item 1.16 consider, discuss and take 24 appropriate action to approve Interlocal Agreement 25 between Kerr County and Llano County for jail services, 52 1 and authorize the County Judge to sign same. Sheriff. 2 SHERIFF HIERHOLZER: This is our same 3 agreement that we have with several counties around. 4 Llano would like to also have a contract with us so that 5 we could house some of their overflow when they need it. 6 COMMISSIONER MOSER: Move for approval. 7 COMMISSIONER BELEW: Second. 8 JUDGE POLLARD: Been moved by Commissioner 9 Precinct 2, seconded by Commissioner Precinct 1 to 10 approve the Interlocal Agreement between Kerr County and 11 Llano County for jail services and authorize the County 12 Judge to sign same. Let me ask, Sheriff, I heard over 13 the weekend that Kendall County is having a tour of 14 their new jail down there and were inviting people to 15 come down to it. Does that mean we're not going to be 16 housing a lot of their prisoners? 17 SHERIFF HIERHOLZER: I saw that their grand 18 opening is supposed to be this evening, I think, from 19 4 to 6. I think that's what I saw in the paper. From 20 what we've been told is they will probably still be 21 housing with us at some level. They are -- I don't 22 think that they will be able to hold all of their 23 inmates is what I'm being told. They didn't build a big 24 enough jail, and by the time it opens they will be full. 25 Even so, if they aren't, we are getting real close to 53 1 the limit with what we can house, so I think we're still 2 going to be housing more than enough. I think we're at 3 the point of billing out close to 70 thousand dollars a 4 month in our accounting billing right now. So ours is 5 because of the number of employees I have, it's getting 6 more up on the staff-inmate ratio, until we can get more 7 employees hired, we're close to the limit of what I can 8 take anyhow. 9 COMMISSIONER MOSER: I think you should go 10 to the open house and say we keep the lights open -- no. 11 Keep the lights on for you. 12 SHERIFF HIERHOLZER: No. We already told 13 them we'll keep them, don't worry about it. 14 JUDGE POLLARD: Motel 6. 15 COMMISSIONER BELEW: That's kind of a 16 contradiction, an open house at a jail. 17 JUDGE POLLARD: It is. 18 SHERIFF HIERHOLZER: We had one, Harley, but 19 I couldn't get you back there long enough to shut the 20 doors. 21 COMMISSIONER BELEW: I don't go into jails. 22 SHERIFF HIERHOLZE: There is one other -- 23 JUDGE POLLARD: Any further questions or 24 comments? Those in favor of the motion signify by 25 raising your right hand. It's four zero, unanimous. 54 1 One abstention, myself. We have one more, and then 2 we'll have a ten-minute break. 3 COMMISSIONER LETZ: Judge, if we could, if 4 you wouldn't mind, doing 1.22 and 1.23, because every 5 time I look in the back and I see two DA's sitting back 6 there, all I think about is they're not getting 7 prisoners out of our jail. So if we could get them 8 before the break and get those two dealt with. 9 JUDGE POLLARD: Item 1.22 consider, discuss 10 and take appropriate action to approve job description 11 for Crime Victim Assistance Coordinator. Commissioner 12 Letz. 13 COMMISSIONER LETZ: I'm just here because 14 somehow I got involved in the beginning. I believe 15 there is a job description that was based on the 16 original one that was revised, I believe, by Miss Wilke, 17 and I don't know, maybe Scott did it as well, and County 18 Attorney, and I had a little bit of input into it, but I 19 felt that my input was -- you know, I think they 20 accepted some of my thoughts and not some of them. It's 21 not my job description. I just wanted to make sure, you 22 know -- anyway, it's moving along. Does the Court have 23 copies of that, Heather? 24 MRS. STEBBINS: I don't know. 25 COMMISSIONER BELEW: Of the job description? 55 1 COMMISSIONER LETZ: The job description. 2 And somewhere, I think we can say, I think everyone's 3 goal is to get out -- remove anything in the job 4 description related to counseling. That was the goal. 5 And I think between myself and the two DA's and the 6 County Attorney that was done, and pretty much following 7 state law, I mean, so you know I was happy with it, 8 but -- 9 COMMISSIONER BELEW: Don't guidelines go 10 with a grant? 11 COMMISSIONER LETZ: The grant is broad, and 12 the way the former Victim Service Coordinator presented 13 the grant and the reason, you know, it was expanding the 14 services offered in that department. And I think the 15 feeling is that they need to be cut back, and a little 16 bit more -- 17 COMMISSIONER BELEW: So in other words it's 18 broad so that we can decide. 19 COMMISSIONER LETZ: Right. And the grant is 20 pretty flexible. Brenda has visited with the Governor's 21 Office quite a bit us changing job descriptions around 22 from what were actually submitted, and there is no 23 problem with that under the grant, and with the total 24 dollar amount to do a function essentially. And we have 25 a fair amount of flexibility to make the adjustments. 56 1 Do you have any comments of the ones that 2 are -- or the work that I did? 3 MRS. WILKE: I agree, Commissioner Letz, 4 that the job description now matches what's required by 5 Chapter 56 of the Code of Criminal Procedure for a 6 Victim Services Coordinator. And also, I'm aware that 7 the grant, there is a lot of leeway in the grant to 8 change some of it, including the counseling portion. 9 COMMISSIONER BELEW: So y'all are now more 10 comfortable where we're at? 11 MRS. WILKE: Absolutely. 12 COMMISSIONER BELEW: And you defined it? 13 MRS. WILKE: Correct. And it's really in 14 Chapter 56 of the Code of Criminal Procedure is what we 15 narrowed it down to. Chapter 56. 16 MR. MONROE: Yeah. We tried to address 17 specifically some areas that had previously been a 18 little gray as to what the responsibilities were and to 19 make it "if in doubt", Chapter 56 that runs the show, 20 and I think this will be easier for everybody, really. 21 COMMISSIONER LETZ: I guess the discussion 22 point on this is a little bit -- the most critical to me 23 is -- and do we set salaries at this point, too? 24 MRS. WILKE: No. I'm not aware of that. 25 MR. MONROE: I understood that needed to be 57 1 done. 2 COMMISSIONER LETZ: Right. Currently on the 3 job description it's an exempt position. My feeling is 4 it's -- there's more accountability if it's a 40 hour -- 5 if it's a non-exempt. Or do we want it exempt, or 6 non-exempt? 7 MRS. WILKE: I agree with you, Commissioner 8 Letz, they were going to get paid by the hour, and they 9 were required to work 40 hours a week. 10 COMMISSIONER LETZ: To me that's the way it 11 should be, because it's accountability, and I believe we 12 need that. 13 COMMISSIONER BELEW: It's another layer. 14 COMMISSIONER LETZ: It's another layer. 15 It's -- I just think it's a better way to do it. On the 16 salary itself -- 17 COMMISSIONER MOSER: And who would approve 18 that? 19 COMMISSIONER LETZ: -- there's a -- who 20 would approve what? 21 COMMISSIONER MOSER: The hours work or 22 whatever. 23 COMMISSIONER LETZ: The next agenda item has 24 an agreement draft, and is that handed out to everybody? 25 MRS. STEBBINS: I did not hand that out to 58 1 everyone. I just sent it to you, and Lucy and Scott. 2 MR. MONROE: It's kind of a work in 3 progress. 4 MRS. WILKE: I agree with Scott. I think 5 there's some more work and discussion that's needed on 6 that one. 7 COMMISSIONER BELEW: Well, this individual 8 will answer to -- 9 MRS. STEBBINS: In order for them -- 10 COMMISSIONER LETZ: The idea -- 11 THE REPORTER: Excuse me. 12 COMMISSIONER LETZ: The two DA's, and County 13 Attorney, and the County Judge, are kind of the over -- 14 the person has to work for the County so it has to work 15 for the Commissioners' Court. The plan is, I think, to 16 designate the County Judge as Liaison/Supervisor of this 17 person, but all of those entities will be supervised. 18 MRS. STEBBINS: I think that in order for it 19 to seem -- there has to be county supervision over the 20 person, so the Court or designee is a supervisor of that 21 person, but will do so -- well, I guess take 22 disciplinary action or give, you know, merit increases 23 or other supervision following another layer of people 24 who this office serves to comply with Chapter 56 of the 25 Code of Criminal Procedure so that the person will be 59 1 answering to and following direction of the Prosecutor's 2 Offices. And the Sheriff's Office will use the person 3 as well, but they will meet with us on a monthly basis 4 or more, if necessary, so that we can then make reports 5 to the Commissioners' Court if something that's going on 6 that we need some discipline or some help, or accolade, 7 or whatever it is we need to do, there will be a couple 8 layers of supervision of this person along the way. 9 COMMISSIONER MOSER: So who approves the 10 hourly -- 11 MRS. STEBBINS: The Court. 12 COMMISSIONER MOSER: But who? 13 COMMISSIONER LETZ: It will be the County 14 Judge. 15 MRS. STEBBINS: Oh, the County Judge. 16 COMMISSIONER MOSER: Okay, County Judge. 17 COMMISSIONER LETZ: County Judge will be the 18 one to approve the -- there's hourly that somebody has 19 to sign off on. 20 COMMISSIONER MOSER: It's an hourly 21 employee, someone has to approve it. Okay, County Judge 22 will do that, okay, for clarification. 23 COMMISSIONER LETZ: County Judge will be the 24 one. So, you know -- 25 JUDGE POLLARD: Screwball way of going about 60 1 it to comply with a bunch of damn regulations. 2 COMMISSIONER LETZ: I don't disagree with 3 you on that one, Judge. 4 MRS. STEBBINS: It's because the Court 5 accepted the grant. 6 JUDGE POLLARD: I understand. 7 COMMISSIONER LETZ: But back to the job 8 description, the salary, y'all each had twenty -- what 9 was in y'all's budget originally? 10 MRS. WILKE: It was about 42 thousand. That 11 was just to handle Scott and my's office. 12 MRS. STEBBINS: And because it will now be 13 serving everyone, it will be juveniles and misdemeanors 14 as well, as well as the interim of between starting the 15 investigation and filing the case with the Sheriff's 16 Department. 17 COMMISSIONER BELEW: This is two people 18 though, two people doing this? 19 MRS. STEBBINS: Today you're approving one 20 person, and the idea is to have a second person that was 21 approved under the grant, so this person will come in 22 and then have that opportunity to do get their feet 23 steady, and then hire the second person. 24 COMMISSIONER MOSER: And then there will be 25 another job description for the second person? 61 1 MRS. STEBBINS: Yes, Sir. 2 COMMISSIONER BELEW: And who's hiring the 3 second person, Lucy and Scott? 4 MRS. STEBBINS: No. The Committee will be 5 the ones, if that's what the Court desires. The 6 Committee will be the one to do the interview, along 7 with the Crime Victim Assistance Coordinator. 8 COMMISSIONER LETZ: The reason for late 9 getting this -- I mean a lot of this stuff I got some of 10 this over the weekend, so I haven't had a lot of time -- 11 COMMISSIONER BELEW: Well, there was a lot 12 of moving parts to this anyway. We had to find out if 13 the grant could be adjusted and so on, it's 14 understandable. 15 COMMISSIONER LETZ: I put it on the agenda, 16 and I think it's -- I mean the current part-time person 17 is leaving this month, and that's why it's, you know -- 18 ordinarily opposed to my normal stubborn self has said 19 this is passed and done it in two weeks, but I don't 20 think we can afford to do that. I think we need to 21 almost go along and maybe make some changes and some 22 tweaks, but we need to certainly at least get someone -- 23 the job posted and interviews started. 24 COMMISSIONER MOSER: Can't we do that with 25 this job description as here, but not approve it right 62 1 now? Give everybody a chance to read it? We can still 2 post it. 3 COMMISSIONER LETZ: We can go ahead and post 4 it, and they can interview it subject to coming back, 5 and I don't know if we can maybe have it all -- can we 6 get it on our Thursday agenda, Jody, to approve all this 7 stuff? 8 MRS. GRINSTEAD: Not now. 9 JUDGE POLLARD: We have a workshop on next 10 Monday? 11 MRS. GRINSTEAD: We have a workshop on 12 Monday, we can add it to Monday. It's a short agenda. 13 COMMISSIONER LETZ: I just don't know that we 14 can approve all of this stuff when no one's had time to 15 look at it. And when we get to 1.23, I do have a 16 comment that should be added into the agreement, I 17 think. 18 MRS. STEBBINS: When you get to 1.23 it's my 19 opinion that you don't necessarily need to approve that 20 today, but I think it's important for the Court to weigh 21 in on that agreement. 22 COMMISSIONER LETZ: Yeah, I agree with that. 23 I don't want to pass on it. I'm trying to figure out 24 the job description, can we tentatively approve it 25 subject to some slight revisions needed? 63 1 COMMISSIONER MOSER: I think what we can do 2 is accept this job description for posting purposes, and 3 then approve it pending Court approval. 4 COMMISSIONER LETZ: Is that a motion? 5 COMMISSIONER MOSER: Yeah, that's a motion. 6 COMMISSIONER LETZ: I'll second. 7 JUDGE POLLARD: And maybe -- 8 MRS. WILKE: What about the salary? 9 JUDGE POLLARD: -- modify it as well, as 10 necessary. 11 COMMISSIONER MOSER: Hu? 12 JUDGE POLLARD: Maybe modify it as well, as 13 necessary. 14 COMMISSIONER MOSER: Well, we'll agree to do 15 that when we approve it, okay? We're not approving it 16 right now; we're just saying it's adequate for job 17 posting purposes. 18 COMMISSIONER LETZ: Put the salary on 19 another agenda, another motion. 20 MRS. WILKE: Okay, all right. I just didn't 21 know if it needed to be part of this job description. 22 COMMISSIONER LETZ: So I'll agree with that, 23 and get this part moving. 24 JUDGE POLLARD: So you move that it be 25 posted? 64 1 COMMISSIONER MOSER: I move that we use this 2 job description for the purposes of posting the job, and 3 the job description will be part of the agenda at a 4 future Court approving the job description. 5 COMMISSIONER LETZ: But they can go forward 6 with interviews. 7 COMMISSIONER MOSER: Right, exactly. 8 COMMISSIONER LETZ: Okay. 9 COMMISSIONER MOSER: That's a motion. 10 JUDGE POLLARD: Is there a second? 11 COMMISSIONER LETZ: I second. 12 JUDGE POLLARD: Been moved by Commissioner 13 Precinct 2, seconded by Commissioner Precinct 3 to 14 approve the posting. Now, this is sort of arising out 15 of 1.22 of the agenda include the posting of the 16 proposed Victim Assistance Coordinator Office, and 17 subject to a later meeting to, I guess, finalize things, 18 and maybe -- 19 COMMISSIONER MOSER: Finalize the job 20 description, right. 21 JUDGE POLLARD: All right, is that a fair 22 statement of the motion? 23 COMMISSIONER MOSER: It is. 24 JUDGE POLLARD: All right, those in favor of 25 the motion signify by raising your right hands. It's -- 65 1 COMMISSIONER MOSER: I think Dawn has 2 something she wants to say. 3 MRS. LANTZ: I have a question, if it went 4 to the committee members as well. I know Lucy worked on 5 the job description. But you do have the committee 6 members, I think they have a stake in the game as well. 7 I know I got a copy of it, and Heather did. I don't 8 know if the Sheriff did. 9 COMMISSIONER LETZ: I don't know. All I 10 know is I made some handwritten notes and handed it 11 back. But it needs to go to everyone. 12 MRS. LANTZ: I just gave the Sheriff a copy 13 of what I printed out. 14 JUDGE POLLARD: By the way the vote on the 15 motion was 4-0-1. One abstention, myself. I thought 16 about opposing it because I think it's so convoluted, 17 but I didn't. 18 COMMISSIONER MOSER: Keeps the ball rolling. 19 COMMISSIONER LETZ: And on the salary which 20 is also, I think related to this, because I think they 21 will need to do to know this if they're going to post 22 it. 23 COMMISSIONER MOSER: Are we on the next 24 agenda item? 25 COMMISSIONER LETZ: No. Same one, same 66 1 agenda item. 2 JUDGE POLLARD: You want me to call -- 3 COMMISSIONER LETZ: This is the same. This 4 is 1.22 still. 5 JUDGE POLLARD: All right, go ahead. 6 COMMISSIONER LETZ: The budgeted amount for 7 the DA's to have their own person was 42 thousand plus. 8 The grant budget had one position at 59,133 for the 9 first year, and 31 and 60, an increase next year. And 10 the other position was 31,595 per year, one. That's 11 what the grant had. Kendall County -- did I bring 12 there's in? I didn't bring there's in. Kendall 13 County's are -- 14 MRS. STEBBINS: Lucy has it. 15 COMMISSIONER LETZ: 53,000 for their -- 16 MRS. WILKE: Judge, Kendall County, the 17 Coordinator gets 54,586, and the advocate, which is the 18 second person, gets 48,448. 19 COMMISSIONER BELEW: Well, a lot of 20 difference. 21 COMMISSIONER LETZ: 54 and 48. So at the 22 last meeting I made the comment, you know, that to me 23 the salary was not as high -- or should not be as high 24 as it was originally because some of the functions are 25 being taken out, and I think I made a comment it was 67 1 similar to a Chief Deputy or something like that. After 2 working with the job description, I think that was 3 probably a little bit low. I don't have a real problem 4 in that -- it's in the $50,000.00 range in my mind. 5 COMMISSIONER BELEW: Both jobs? 6 COMMISSIONER LETZ: The first job, the one 7 that we're posting. The person does need to work with 8 the Sheriff's Department. 9 SHERIFF HIERHOLZER: Personally, I think on 10 the salary right now you should only set a minimum 11 salary, and that could be the low 50's or whatever 12 you're talking about, because you got it covered in the 13 grant. And I think whoever applies, depending on what 14 their qualifications already are and their education 15 already are, agrees and all that it could go up from 16 there. But the salary should be minimum, and then to be 17 determined after the hiring. 18 MRS. STEBBINS: And the maximum that is in 19 the grant is $59,133.00 for the Coordinator, and $31,595 20 for the Advocate for one year. 21 SHERIFF HIERHOLZER: Well, I think you set 22 it at a salary. A lot of law enforcement job 23 descriptions are that way, is a range. It's the minimum 24 and the maximum. And the minimum and what the DA's 25 budgeted, and the maximum is what the grant allows, and 68 1 depending on the qualifications, the salary's in 2 between. 3 COMMISSIONER LETZ: My only concern is that 4 I don't want to get out of whack with the rest of our 5 salary, or rest of our step and grade system, and it's 6 hard when you have a job like this as to how -- what's 7 an equal type position to someone else in the County. 8 But it seems to me it was a little bit high. 9 SHERIFF HIERHOLZER: Well, I think you can 10 set it in the step and grade, okay, but I think that 11 person's qual -- they're a unique person. There's no 12 other job in this County that fits their job description 13 or anything like it. 14 COMMISSIONER BELEW: We're not paying for it 15 anyway. 16 SHERIFF HIERHOLZER: But as long as you set 17 it in the step and grade to where any raises or any 18 additions could go along with it, you know, where the 19 starting salary falls in there, but it falls somewhere 20 in that range because of the qualifications. 21 COMMISSIONER MOSER: Why can't we do what 22 the Sheriff recommends, have a range from 40 -- what did 23 you say, 42 thousand to -- 24 MR. MONROE: I'd be reluctant to use the 42 25 minimum. The reason being is that, you know, Lucy -- 69 1 we didn't know where we were going to go with this, what 2 happened with the last person, and everybody -- we 3 didn't know whether we were going to get grant, so Lucy 4 and I just pulled numbers out for somebody that was only 5 going to be working for us, and was not going to have to 6 be doing anything with the grant, which is almost a 7 full-time job. And so I'm afraid 42 might scare some 8 people off, that this -- 9 COMMISSIONER MOSER: But it might not. 10 MR. MONROE: Because that really wasn't 11 what -- you know, that 42 wasn't designed to do what 12 this person is going to do. 13 COMMISSIONER MOSER: Well, it says a range 14 though, Scott; it doesn't say that's what it would be. 15 MR. MONROE: But when you start off at 42 -- 16 COMMISSIONER BELEW: That's pretty low. 17 COMMISSIONER MOSER: Twenty dollars an hour. 18 MR. MONROE: -- it's a number that was used 19 for a person that's basically doing two thirds of this. 20 MRS. STEBBINS: And Kendall County's is 21 nearly 55 thousand dollars, so in order to attract 22 people who could serve our victims well. 23 MRS. WILKE: I agree it requires a four-year 24 degree, and I think what we need to do is hire somebody 25 with the quality of the pay that's set by the 70 1 Commissioners Court, which I think should be similar to 2 Kendall County because they actually will be doing more 3 work, they're going to be covering more counties. And 4 our case load in Kerr County alone is much more than 5 Kendall County, which is all that coordinator's 6 handling. 7 COMMISSIONER BELEW: They have one DA over 8 there, don't they? 9 MRS. WILKE: One DA and -- 10 COMMISSIONER BELEW: We got two, see, that's 11 another thing. 12 MRS. WILKE: We got two, correct. And our 13 population and case load in Kerr County alone is more 14 than Kendall County's population and case load. So I 15 think hiring somebody who is worthy of whatever pay is 16 set. 17 COMMISSIONER BELEW: See, I agree with 18 Scott, because we wouldn't get the best person we can 19 for the position. 20 MRS. WILKE: Yeah, we hope that they'll stay 21 long term, and we don't want somebody that's -- we want 22 somebody who wants to stay long term and they need to do 23 know what's being paid. 24 COMMISSIONER BELEW: See the market's more 25 competitive right now, there's a lot of jobs available 71 1 right now. 2 COMMISSIONER LETZ: I make a motion that we 3 set the -- 4 COMMISSIONER HARRIS: Can I ask a question? 5 Do you think reasonable would be 50's, minimum? 6 MRS. WILKE: I agree what Kendall County 7 Coordinator is getting is reasonable for the same 8 position. 9 JUDGE POLLARD: The man with his finger up. 10 SHERIFF HIERHOLZER: I still think you need 11 to look at it, because Lucy's wrong in one thing under 12 the job description. The job description does not 13 require any college education, at all, and it only 14 requires -- 15 MRS. STEBBINS: Yes, it does. 16 SHERIFF HIERHOLZER: Not by education and 17 experiences. It says the educational requirements of 18 this position is, and it says prefer a completion of a 19 bachelor degree or BS from an accredited institution; it 20 doesn't say they're required to have one. And also as 21 far as licenses and certification, the only one that is 22 required is a Texas driver's license. That's why I'm 23 saying if it's on the low end, if you get somebody that 24 doesn't have any Bachelor's Degree or any of that, then 25 I think it should be on that low end. If you got an 72 1 applicant that you hope, or you want to change job 2 description, that has degrees and that then it moves up 3 to that higher end. But the way the job description is 4 written it needs to be that full range. 5 MRS. WILKE: I think we need to change it to 6 say a four-year degree is required. 7 COMMISSIONER MOSER: Well, we hadn't 8 approved the job description. 9 MRS. WILKE: Correct. Correct. 10 COMMISSIONER LETZ: We gotta remember we're 11 looking at getting two people. One's a senior-type 12 person that needs the education and all that; the other 13 person would probably not need the college degree. I 14 mean that's up to y'all. 15 MRS. WILKE: I agree. 16 MR. MONROE: Yeah. 17 COMMISSIONER MOSER: How about saying the 18 salary up to? 19 COMMISSIONER LETZ: I make a motion that we 20 set the salary for this position from a range from 50 21 thousand to 59 thousand at the discretion of the 22 committee. 23 MRS. STEBBINS: What did you say? 24 COMMISSIONER LETZ: 50 to 59. With the 25 recommendation to come from the hiring committee. 73 1 COMMISSIONER BELEW: Lucy, you also in like 2 manner with what Scott said, what you're saying is if 3 you require the four-year degree you could also miss out 4 on somebody that has good experience. So I would leave 5 it as is like Rusty explained it, and boost up the 6 salary the way Scott was talking about, and not put, you 7 know, that they have to have a four-year. 8 MRS. WILKE: And I agree. Because I'm sure 9 there are some really -- there could be a very good 10 qualified person. 11 COMMISSIONER MOSER: We're not approving the 12 job description until next meeting. 13 COMMISSIONER BELEW: No, but I'm just 14 putting my -- 15 MRS. WILKE: No, I agree -- 16 COMMISSIONER BELEW: -- two cents in/ 17 MRS. WILKE: -- leaving it as preferred. 18 But don't do the salary so low that we're not going to 19 attract good people. This is just my opinion, I think 20 when you set a salary range from 50 to 59, whoever comes 21 in is going to be expecting the 59. 22 COMMISSIONER BELEW: Yeah. 23 COMMISSIONER MOSER: Not necessarily. And 24 that's -- that's just wrong, okay? I've seen people 25 hired in this County that want to do -- want to move to 74 1 this County because of the place to live, and they were 2 willing to take a cut in salary to do it, so -- 3 MRS. STEBBINS: If you post it, you can put 4 starting at 50, and you don't have to -- 5 COMMISSIONER MOSER: You can also say salary 6 up to, okay, up to 59; you don't have to say what the 7 minimum is. How about the salary up to 59 thousand and 8 not just say what the minimum is. Then you got -- you 9 can do what the Sheriff says, you got discretion based 10 on negotiating, it's always good to negotiate something 11 like that. 12 COMMISSIONER LETZ: Dawn, how is that from 13 an HR standpoint? I mean do we need to put a range? 14 MRS. LANTZ: You can leave it blank, you can 15 put something on there, but most of the time when they 16 do call they'll ask what the salary range is and at that 17 point you can tell them it's to be determined by 18 Commissioners' Court. 19 COMMISSIONER BELEW: We've had people we 20 have interviewed in here that -- 21 MRS. LANTZ: I believe the position even 22 like the County Attorney, we posted it -- 23 THE REPORTER: Excuse me, I can't hear her. 24 COMMISSIONER MOSER: I'm sorry. 25 MS. LANTZ: Sorry, Debbie. Some people look 75 1 at the job description and then what it's being posted 2 at, and like you said they may have the qualifications 3 but then they see that no college degree, and then where 4 do they go from that point? 5 COMMISSIONER MOSER: I make a motion to post 6 the job for salary up to $59,000.00. 7 COMMISSIONER LETZ: I already made a motion. 8 COMMISSIONER BELEW: I second that. 9 COMMISSIONER LETZ: Right now the motion is 10 50 to 59. I mean, I think it's -- I think the range 11 helps. From my standpoint people that apply, if you 12 don't have a range on there, or they have -- we have to 13 have something to tell them. And you don't want to get, 14 you know, somebody who's totally unqualified hoping to 15 apply. I mean we weed out those applications real 16 quick. 17 JUDGE POLLARD: Yeah, there was a motion. 18 SHERIFF HIERHOLZER: I think you have to 19 look at the benefit's package, and you have to look at 20 what the negotiations through that committee may bring. 21 Because they have travel to other counties. The 22 committee may recommend this County furnish them a 23 vehicle, and I think that can all be weighed in, so I 24 really do think you need to give this range, because 25 it's not -- you don't know how it's going to work out. 76 1 COMMISSIONER HARRIS: What about if you just 2 put negotiable. I mean I don't think that eliminates 3 people when they look at a job description if it's 4 something that they aspired to obtain. That leaves -- 5 they might think it's 70 thousand, you know, it's 6 negotiable. Or get somebody without the degrees that 7 are qualified with the work experience. That's my two 8 cents worth. 9 COMMISSIONER LETZ: Judge-Elect Kelly, 10 you've been quiet. You're on the committee. 11 JUDGE-ELECT KELLY: I would do -- I would 12 even say starting at 50, or negotiable. Keep it open 13 ended so that you got some flexibility for the highly 14 qualified and the less qualified and not tie yourself 15 down. You tell somebody 59, they're going to expect 59. 16 MRS. WILKE: I agree. 17 COMMISSIONER LETZ: Starting at 50. All 18 right, I'll amend my motion to be we need to post the 19 job at starting salary of 50 thousand. 20 COMMISSIONER MOSER: Second. 21 JUDGE POLLARD: Okay. Were you the second 22 before? 23 COMMISSIONER MOSER: No. 24 COMMISSIONER BELEW: I was the second 25 before. 77 1 JUDGE POLLARD: You were the second before. 2 You accept that amendment to the motion? 3 COMMISSIONER BELEW: Uh-huh. 4 JUDGE POLLARD: All right, it's been moved 5 by Commissioner Precinct 3, seconded by Commissioner 6 Precinct 1 to set the salary for the Victim's 7 Coordinator at -- starting at 50 thousand. 8 COMMISSIONER LETZ: Right. 9 JUDGE POLLARD: We'll leave it at that, 10 correct? 11 COMMISSIONER MOSER: Right. 12 JUDGE POLLARD: I hope there's no further 13 discussion or comment about it, and there isn't going to 14 be. Those in favor of the motion signify by raising 15 your right hands. It's four zero, unanimous. One 16 abstention, myself. 17 COMMISSIONER LETZ: And 1.23, that shouldn't 18 take long, Judge. 19 COMMISSIONER MOSER: Promises promises. 20 JUDGE POLLARD: Yeah. And before we started 21 this morning. He promised that this was going to move 22 fast, this agenda today -- 23 MRS. STEBBINS: Liar liar, pants on fire. 24 JUDGE POLLARD: -- and it hasn't been. 25 Item 1.23 consider, discuss and take 78 1 appropriate action to approve memorandum regarding 2 operations of Crime Victim Assistance Coordinator's 3 Office. Commissioner Letz, phase 5. 4 COMMISSIONER LETZ: I handed out, I guess, 5 the memorandum prepared by the County Attorney. I don't 6 know, I presume the consultation with the DA's. The 7 handwritten notes there were mine. I think that there 8 should be evaluations required by the people using it, 9 and I didn't see that in the agreement. I think it's 10 something that -- in this job more than anything else, I 11 think it's critical that we have evaluations. And how 12 they handle that, you know, is up to them. But I think 13 we do need to get evaluations. 14 The other thing on Number 7, I feel there 15 should be job descriptions, because they'll be two job 16 descriptions that are going to be different, in stead of 17 one. 18 And number 8, I added Court or designee. 19 And y'all may have other -- I know everyone else just 20 saw this -- 21 COMMISSIONER MOSER: I have a question. 22 What is the Memorandum of Understanding between who? 23 COMMISSIONER LETZ: All of the people who 24 sign it. 25 COMMISSIONER MOSER: Shouldn't we say that 79 1 in there? 2 MRS. STEBBINS: You can if you want to. 3 COMMISSIONER MOSER: I mean it would be good 4 to say my understanding between whom. 5 JUDGE POLLARD: The signatures at the 6 bottom, that pretty well represents that. 7 COMMISSIONER LETZ: I think it's a good 8 idea. That's a good point though. And the reason we're 9 doing this is we want to make sure after the last couple 10 years that everyone is on same page on how this is going 11 to work. 12 COMMISSIONER MOSER: I agree. That's the 13 reason we oughta to start with to make it very clear 14 who's it's in agreement with. 15 MRS. STEBBINS: There are also a couple of 16 changes that we'd like to make following recommendations 17 from Lucy and Scott. I sent this out yesterday so their 18 opportunity to weight in has been limited, but they have 19 some good suggestions that I think will help clarify the 20 understanding which would include to lay out with more 21 specificity what we want in the monthly report, 22 including case files and victim names, as well as 23 setting out who the committee is in Number 2, 24 supervised -- that would include -- let me stop and go 25 back. 80 1 MR. MONROE: County Judge and the -- 2 MRS. STEBBINS: It would include the County 3 Judge. And Scott's recommendation was shall be 4 supervised by a committee consisting of the Kerr County 5 Attorney, the 216th DA, 198th DA who shall in turn 6 report to the Kerr County Commissioners' Court or their 7 are designee. So I laid that out in two different 8 sentences so that this person would be supervised by the 9 Commissioner Court, because it has to be your employee, 10 and then put in there that they'll serve our offices and 11 report to us, the prosecutors. But that may be a way 12 that you would like to say it instead, it's really up to 13 y'all, because it will be your employee. 14 COMMISSIONER MOSER: Could we just approve 15 this at the same time when we approve the job 16 description? 17 MRS. STEBBINS: Yes. Yes. 18 COMMISSIONER MOSER: Okay. Because there's 19 a lot of things that -- kind of like -- I mean I didn't 20 comprehend everything. Sounded like everything that was 21 there was good. 22 MRS. STEBBINS: Y'all need to weigh in 23 before and have a look at it and send us questions so 24 that we can answer. 25 COMMISSIONER MOSER: Why don't you 81 1 incorporate all of those and we'll approve it at the 2 next meeting. 3 MRS. STEBBINS: Okay. And when I send it to 4 you, if you have questions that we can answer and it can 5 be more clear and efficient at the next meeting for 6 approval, please let us know and we'll be glad to weigh 7 in and give you any of the answers that we have. 8 COMMISSIONER MOSER: Also if we don't get it 9 five minutes before. 10 COMMISSIONER LETZ: And we'll do it before 11 the workshop, okay? 12 JUDGE POLLARD: So this item 1.23 gets added 13 to Monday's agenda then. 14 MRS. STEBBINS: Yes. 15 JUDGE POLLARD: All right, so no action at 16 this time on 1.23, is that correct? 17 MRS. STEBBINS: Correct. 18 JUDGE POLLARD: All right, ten-minute break. 19 (Ten-minute break.) 20 JUDGE POLLARD: We're going to resume and 21 we'll start with item 1.17 consider, discuss and take 22 appropriate action on the implementation of the burn 23 ban. 24 Well, you'll see in the package here it's 25 time to renew again, the same situation that we've had. 82 1 COMMISSIONER LETZ: I move for approval of 2 the 90-day extension. 3 COMMISSIONER BELEW: Second. 4 COMMISSIONER MOSER: Second. 5 JUDGE POLLARD: Been moved by Commissioner 6 Precinct 3, seconded by Commissioner Precinct 2? 7 COMMISSIONER MOSER: Correct. 8 COMMISSIONER BELEW: Uh-huh. 9 JUDGE POLLARD: To approve item 1.17 of the 10 agenda, and that is to approve implementation of the 11 burn ban for another 90 days. Is there any further 12 discussion or -- 13 COMMISSIONER LETZ: Just a quick comment 14 that with the projected freeze tonight and the heavy 15 rains for the last couple of months, fire's going to be 16 a problem, I suspect, this winter. We're going to have 17 very high grass, and we're going to have a lot of dead 18 grass after tomorrow morning. 19 COMMISSIONER HARRIS: I have, in the last 20 two days, talked to fire chiefs out in Precinct 4 and 21 they're all kind of wanting to wait and look at it 22 anywhere from, you know, a week to a month. So they 23 were all right with burning as of right now. 24 COMMISSIONER MOSER: Oh yeah. 25 COMMISSIONER LETZ: This implementation 83 1 gives the Commissioners authority to -- the way we're 2 doing it, we put a burn ban on for 90 days, and 3 basically putting it on all year. And then at your 4 discretion you can suspend it in your precinct whenever 5 you want. 6 COMMISSIONER HARRIS: My learning curve. 7 COMMISSIONER LETZ: And this gives us -- we 8 have a very unique way to handle the burn ban as 9 compared to many counties. But it puts it on all the 10 time and then we can suspend it if needed. 11 JUDGE POLLARD: It works really well, too. 12 And by the way, you're right about that grass. Out at 13 my hunting lease, I mean the grass is so tall when the 14 wind was blowing it looks like wheat fields, like 15 Kansas. I mean the grass, it's going to be bad, it's 16 going to be really bad. 17 COMMISSIONER HARRIS: Plenty of fuel. 18 JUDGE POLLARD: All right, let's move on 19 to -- 20 COMMISSIONER LETZ: Let's get a vote. 21 JUDGE POLLARD: I'm sorry? 22 COMMISSIONER LETZ: We didn't vote. 23 JUDGE POLLARD: All right. Those in favor 24 of the motion signify by raising your right hand. It's 25 four zero. One abstention, myself. 84 1 Item 1.18 consider discuss and take 2 appropriate action to approve contracts with Ingram 3 Volunteer Fire Department, Comfort Volunteer Fire 4 Department, Mountain Home Volunteer Fire Department, 5 Turtle Creek Volunteer Fire Department, Center Point 6 Volunteer Fire Department, San Antonio Food Bank, and 7 Kerr County Economic Development Corporation, and 8 authorize the County Judge to sign same. 9 COMMISSIONER MOSER: The County Attorney see 10 all these and approved them? 11 MRS. STEBBINS: Yes, Sir. 12 COMMISSIONER MOSER: Move for approval. 13 COMMISSIONER BELEW: Second. 14 JUDGE POLLARD: Been moved by Commissioner 15 Precinct 2, seconded by Commissioner Precinct 1 to 16 approve all of the items that are listed in item 1.18 of 17 the agenda package, which is a bunch of volunteer fire 18 departments -- 19 COMMISSIONER MOSER: Contracts. 20 JUDGE POLLARD: -- and San Antonio Food 21 Bank, and the Kerr Economic Development Corporation, and 22 authorize the County Judge to sign same. Is there any 23 further discussion? If there's not, those in favor of 24 the motion signify by raising your right hand. It's 25 four zero, unanimous. One abstention, myself. 85 1 I see that our counsel -- tax counsel's 2 here. We can jump over to -- what was it, it was item 3 1.30? 4 COMMISSIONER LETZ: Yes. 5 JUDGE POLLARD: And call that one at this 6 time. Where is it? 7 COMMISSIONER LETZ: They're trying to get 8 our attention. 9 MR. SHIEVER: Just wanted to come see where 10 you were on your agenda. We're still involved in that 11 DWOP docket upstairs. 12 COMMISSIONER LETZ: 30 minutes, whenever 13 you're available. 14 MR. SHIEVER: You're not ready to leave? 15 JUDGE POLLARD: You want to do it now? 16 MR. SHIEVER: I'm going to let Sergio do the 17 report; I'll go do the DWOP. 18 JUDGE POLLARD: When do you want to do it? 19 MR. SHIEVER: Well, he can come on down here 20 right now, and I'll go and do the DWOP docket. 21 COMMISSIONER BELEW: We skipped it. We can 22 go back to it. 23 COMMISSIONER LETZ: Tell him to be here at 24 11. 25 JUDGE POLLARD: All right, item 1.19 86 1 consider, discuss and take appropriate action to set 2 salary for Don Harris, Commissioner Precinct 4. 3 Well, there was some discussion about -- you 4 remember that your predecessor had elected not to take a 5 raise on his when it went up -- when it was raised up 6 due to whatever, the economic conditions were at the 7 time. What does everyone want to do about this? 8 COMMISSIONER LETZ: I mean, the budgeted 9 amount, or the base salary is 57,623, and then you get 10 put in with the other policy of longevity and all that 11 stuff. 12 COMMISSIONER MOSER: I don't see why that 13 position would be different than any others. 14 JUDGE POLLARD: I agree. 15 COMMISSIONER BELEW: Well, it's still up to 16 the Commissioner Precinct 4, isn't it? Or is it up to 17 us? I think it's up to him. 18 COMMISSIONER HARRIS: Well, I thought it's 19 in next years budget what it is, so I mean it's already 20 set. Then you're off budget, aren't you? 21 JUDGE POLLARD: Yes. 22 COMMISSIONER BELEW: Yeah. 23 COMMISSIONER LETZ: Is this the base that's 24 in the budget, that's in the budget right now? So I 25 make a motion that we set the salary at $57,623.00, 87 1 which is the budgeted amount currently. 2 JUDGE POLLARD: Is there a second? 3 COMMISSIONER BELEW: Second. 4 JUDGE POLLARD: Been moved by Commissioner 5 Precinct 3, seconded by Commissioner Precinct 1 to set 6 the Commissioner Precinct 4 salary at 57 thousand -- 7 what is it? 8 COMMISSIONER LETZ: 623. 9 JUDGE POLLARD: $623.00, which is the 10 budgeted amount. Any further comment or discussion? 11 COMMISSIONER LETZ: The reason is partially 12 that this salary has to be posted in the paper, and I 13 don't know that we can change a salary after the fact 14 even if we wanted to. I think it has to wait until next 15 budget year. 16 COMMISSIONER MOSER: And for all of those 17 reasons it's been posted and it's in the budget, so 18 that's it, good, okay? 19 JUDGE POLLARD: All right, those in favor of 20 the motion signify by raising your right hands. It's 21 four zero, unanimous. One abstention, myself. 22 All right 1.20 consider, discuss and take 23 appropriate action to update Commissioners' Court 24 Liaisons. Commissioners Letz and Moser, and like to 25 have some input from Judge Kelly about this, too. 88 1 COMMISSIONER MOSER: Okay, since I've been 2 working with Commissioner Reeves on the Liaison for the 3 the County Veterans Service Officer, I'd like to make a 4 motion that I be that person to work with the County 5 Veterans Service Officer change the name from Reeves to 6 Moser. 7 COMMISSIONER LETZ: Why don't we go over the 8 whole list and do the whole list. 9 COMMISSIONER MOSER: Okay, that's all right. 10 That's the only one I had. 11 JUDGE POLLARD: And you have a copy of the 12 list, Rob? 13 COMMISSIONER BELEW: It's at the back of the 14 agenda. 15 JUDGE-ELECT KELLY: I think I do. 16 COMMISSIONER LETZ: The Veterans Service is 17 going to be Moser. 18 COMMISSIONER MOSER: Right. I think it's 19 Moser and the Judge, is that correct? 20 COMMISSIONER BELEW: Yes. 21 You want to start at the top? 22 COMMISSIONER LETZ: And this is really an 23 interim -- in my mind an interim until January when we 24 look at the whole thing again. 25 COMMISSIONER MOSER: Plus we can change it. 89 1 COMMISSIONER LETZ: We can change it, right. 2 But it's because mainly because Commissioner Harris 3 fills in or doesn't fill in, or you know -- 4 COMMISSIONER BELEW: So we really only need 5 to look at the ones that have Commissioner Reeves, or 6 Bob Reeves on them for right now? 7 JUDGE POLLARD: Just substitute Harris's 8 name wherever Reeves appears? 9 COMMISSIONER LETZ: Well, except that like 10 AACOG. I'm not sure that under -- that Harris can make 11 that one. That's in San Antonio every -- 12 COMMISSIONER HARRIS: I can make whatever. 13 I mean I've made that clear. 14 JUDGE POLLARD: I'd like to see that the 15 County Judge stays in there for that at least -- 16 COMMISSIONER LETZ: And I think on that one, 17 you know, maybe, I guess, I don't see a lot of reason if 18 Judge-Elect Kelly plans on taking over that AACOG spot, 19 and I think he does in talking with him, I don't see any 20 reason for Mr. Harris to go down there for one meeting. 21 Because it takes awhile to get the whole routine. 22 SHERIFF HIERHOLZER: But I think you still 23 need to have an alternate in case Judge Kelly can't make 24 it. 25 COMMISSIONER HARRIS: I don't mind being the 90 1 alternate. 2 COMMISSIONER LETZ: Okay. So leave it. 3 COMMISSIONER MOSER: So simply what we're 4 doing is we're saying every place that says Reeves let's 5 put Harris in there with the exception of the Veterans 6 Service Officer. 7 COMMISSIONER LETZ: Okay. That's fine. 8 COMMISSIONER HARRIS: Is is right? 9 COMMISSIONER LETZ: And then we'll look at 10 it after the first of the year. 11 JUDGE POLLARD: All right. Is there a 12 motion to do that? 13 COMMISSIONER MOSER: Yeah, that's a motion. 14 COMMISSIONER LETZ: Second. 15 JUDGE POLLARD: Been moved by Commissioner 16 Precinct 2, seconded by Commissioner Precinct 3 to 17 approve item 1.20 of the agenda, and that is to approve 18 the Liaison assignments by substituting Mr. Harris's 19 name for the former Commissioner Precinct 4 wherever, 20 except as to the Veterans Service Officer. All right, 21 is there any further comment or discussion? 22 COMMISSIONER BELEW: And to clarify, the 23 Veterans Service Officer becomes Commissioner Moser. 24 JUDGE POLLARD: Yes, okay, all right. Those 25 in favor of he that motion signify by raising your right 91 1 hands. Four zero, unanimous. One abstention, myself. 2 All right, 1.21 consider, discuss and take 3 appropriate action to ratify and confirm the 4 "Certification of MSR (Model Subdivision Rules) Adoption 5 and Enforcement". Commissioner Letz, Phase 6. 6 COMMISSIONER LETZ: This is a -- the County 7 Judge and I discussed. We received a notice from the 8 Texas Water Development Board that two certifications 9 needed to be signed relative to our EDAP grant. One was 10 that we had been enforcing the Model Subdivision Rules, 11 which we have been, and the other one was that we are -- 12 we have attended training related to the model 13 subdivision rule enforcement, which I wasn't sure if 14 we'd done it or not, but I've done it since then, and 15 I've signed by certification on the training one, but we 16 do need to ratify the county's one overall that the 17 Judge has already signed. I make a motion that we 18 ratify the Judge's -- 19 JUDGE POLLARD: Illegal act. 20 COMMISSIONER MOSER: A necessary act. 21 MRS. STEBBINS: I don't think it was an 22 illegal act. 23 COMMISSIONER BELEW: Let's not have that on 24 the record. 25 COMMISSIONER MOSER: My God, the necessary 92 1 action. 2 COMMISSIONER LETZ: I move that we ratify 3 the Judge's correct decision to -- 4 JUDGE POLLARD: Anticipatory. 5 COMMISSIONER LETZ: Anticipatory decision, 6 we're enforcing the model subdivision rules per the 7 request of the Water Development Board. 8 COMMISSIONER MOSER: And that you're 9 certified in accordance thereof? 10 COMMISSIONER LETZ: Right. 11 COMMISSIONER MOSER: I second that. 12 JUDGE POLLARD: All right, been moved by 13 Commissioner Precinct 3, seconded by Commissioner 14 Precinct 2 to approve item 1.21 of the agenda package, 15 and that is to confirm the Certification of the Model 16 Subdivision Rules Adoption and Enforcement heretofore 17 executed by the Court in anticipation of this favorable 18 finding on this motion. Any further comments or 19 discussion? If not, those in favor of the motion 20 signify by raising your right hands. It's four zero, 21 unanimous. One abstention, myself. 22 1.24 consider, discuss and take appropriate 23 action regarding Equal Employment Opportunity Commission 24 training on March 22, 2019. Commissioner Letz, phase 7. 25 COMMISSIONER LETZ: Pretty self explanatory. 93 1 There's an EEOC training that will be on on March 22nd 2 at a cost of 13 hundred dollars. It's rather expensive, 3 but it's probably very good training for elected 4 officials, supervisors to go to, and I believe to help 5 defray the cost a little bit, we can invite other county 6 representatives or city representatives that may want to 7 attend this training, it's Federal training. I visited 8 with the current HR Director, she thought it was a good 9 idea, and there's money in her budget to pay for it, and 10 if we can get some reimbursement from others it would be 11 great. 12 COMMISSIONER BELEW: Where is this going to 13 be? 14 MRS. LANTZ: We'll pick a place. 15 COMMISSIONER LETZ: I'll be here in 16 Kerrville. 17 COMMISSIONER BELEW: We host is. 18 MRS. LANTZ: We host it. 19 COMMISSIONER LETZ: And probably be at the 20 Hill Country Youth Event Center, I think would be the 21 location. 22 JUDGE POLLARD: This is an action item? 23 COMMISSIONER LETZ: Yes. 24 MRS. LANTZ: Heather has seen the contract. 25 MRS. STEBBINS: I have. 94 1 COMMISSIONER LETZ: So I make a motion that 2 we approve the training, the EEOC training for March -- 3 was is it date? 4 COMMISSIONER MOSER: 22nd. 5 COMMISSIONER LETZ: March 22nd and -- 6 MRS. STEBBINS: Authorize the Judge to sign. 7 COMMISSIONER LETZ: -- authorize the Judge 8 to sign same. And the HR Director will notify any other 9 counties and cities if they would like to attend. Shall 10 we set the fee? 11 COMMISSIONER MOSER: Or an amount not to 12 exceed -- 13 MRS. LANTZ: The maximum that can attend is 14 35 people, so we want to make sure we get all of our 15 employees first, and whatever's left from the outside. 16 COMMISSIONER LETZ: Fifty dollars a person? 17 MRS. LANTZ: Yeah, 50. 18 COMMISSIONER LETZ: And space allowable to 19 invite other attendees at $50.00 per head. 20 JUDGE POLLARD: Is there a second to that 21 motion? 22 COMMISSIONER MOSER: I'll second it. 23 JUDGE POLLARD: Been moved by Commissioner 24 Letz Precinct 3, seconded by Commissioner Moser Precinct 25 2 to approve item 1.24 of the agenda package, and that 95 1 is to approve the Equal Employment Opportunity 2 Commission training on March 22nd, 2019, and authorize 3 the County Judge to sign same with an authorization of 4 $50.00 per participant, is that right? 5 COMMISSIONER LETZ: Yes. 6 JUDGE POLLARD: Is that enough description 7 for you? 8 COMMISSIONER LETZ: Yes, that's perfect. 9 JUDGE POLLARD: Those in favor of the motion 10 signify raising your right hands. Got by without any 11 further discussion. 12 1.25 of the agenda, consider, discuss and 13 take appropriate action regarding office space at the 14 Kerr County Animal Services Facility. Commissioner Letz 15 Phase 8. 16 COMMISSIONER LETZ: I think everyone's aware 17 that we are very, very short of space at the Animal 18 Services Facility, and Commissioner Reeves and Reagan 19 and I have been talking about this, and it dawned on us 20 that we have an unused building sitting at River Star. 21 It's a portable building, it's about 56 feet by 30 by 28 22 feet, I believe. And the idea would be to look into 23 moving that building out to the Animal Services Facility 24 at the annex out there to allow space. It would enable 25 Reagan to office out there where he absolutely needs to 96 1 be, and it would also give space for James Lange, and 2 that position is solid waste person to office out there, 3 and all the animal control offices including the newly 4 created position of Adoption Coordinator to have office 5 space. Right now there's only one office out there 6 shared with three desks and it's shared by everybody. 7 It's a terrible option. 8 JUDGE POLLARD: How much area do we have out 9 there? 10 COMMISSIONER BELEW: Not very much. 11 COMMISSIONER LETZ: Not a lot, but the 12 building will fit, there's room for this. We've looked 13 and measured. Right now behind the facility there are 14 three temporary little storage buildings. Basically you 15 could get rid of those. One of them has a value we 16 could surplus probably, and move it back there. I've 17 asked Peter Lewis to look at that would be the best 18 location for it if we decided to go forward. I did talk 19 to Sam Spears to find out about what kind of cost we're 20 looking at to move the building, he said three to six 21 thousand dollars. And I asked him what value or what a 22 building -- well, I shouldn't say I asked; he offered 23 what a building would cost to buy that size. 24 COMMISSIONER BELEW: I could just sell you 25 one and I won't have to move it. 97 1 COMMISSIONER LETZ: He told me I can sell 2 you one. The value of a new building like that is 3 somewhere between 70 to 120,000. 4 COMMISSIONER BELEW: Does it have AC and 5 heat with it? 6 COMMISSIONER LETZ: It has AC and heat, I 7 presume it works. 8 JUDGE POLLARD: Have all the hookup stuff. 9 COMMISSIONER LETZ: Yeah. I'm guessing 10 it'll probably cost by the time all said and done 11 $20,000.00. 12 COMMISSIONER MOSER: You figure offsets. 13 COMMISSIONER LETZ: Well, that can be done. 14 And you have to figure there's bathrooms in it, and a 15 little kitchen area. We could move it out there and 16 start using it without hooking that part up. So some of 17 it could be done as soon as possible, and then figure 18 out some of the cost, make it operational, and then 19 figure out what we need to do. 20 JUDGE POLLARD: Is there money in the budget 21 for that? 22 COMMISSIONER LETZ: No. This is not a 23 budgeted item, we'd have to go into contingency. Like I 24 say, we want to get the bare minimum to really get it 25 out there, and then figure it out. This is more of a do 98 1 we want to proceed? I've talk to Shane a little about 2 it, and talked to Reagan obviously, do we want to come 3 back with an actual estimated cost. I didn't want to 4 start spending a lot of time -- 5 COMMISSIONER BELEW: I would like to see 6 that. 7 COMMISSIONER MOSER: And it's not used at 8 River Star? 9 COMMISSIONER LETZ: It's storage for, I 10 believe, the 216th, and I think maybe the District Clerk 11 has some stuff out there. 12 MR. EVANS: And files and boxes. 13 COMMISSIONER LETZ: Files and boxes. 14 JUDGE POLLARD: Well, at one time I think 15 Spectra was talking about occupying it for management. 16 COMMISSIONER LETZ: They decided they do not 17 have any need for it. 18 COMMISSIONER MOSER: I think the office 19 facilities out there at the animal facility is terrible. 20 COMMISSIONER BELEW: What's the size? 21 COMMISSIONER LETZ: It's 56 by 28, I 22 believe. 23 JUDGE POLLARD: It's silly not to utilize 24 that when we need office space. I think we need to do 25 it. 99 1 COMMISSIONER LETZ: All right. Then we 2 bring it back at our next court meeting, and see what it 3 definitely cost, or range, so we can get -- I just 4 called Sam Spears and says no he doesn't. And he 5 thought the cost was not that much. He said he would 6 send somebody out there and give us a formal quote, and 7 then we could look at definitely the city issues, it's 8 within the city limits, and electrical, how it's going 9 to cost to get electrical to it, and -- 10 COMMISSIONER BELEW: And plumbing. 11 COMMISSIONER LETZ: And plumbing. 12 JUDGE POLLARD: All right, so there's no 13 action to that. 14 COMMISSIONER LETZ: No action. I just 15 wanted to make sure the Court wanted to proceed with the 16 idea. 17 JUDGE POLLARD: I think it's great, okay? 18 All right, let's go to -- I see our tax 19 lawyer present, so let's go ahead and jump over to item 20 1.30 to facilitate him, status report concerning the 21 collection of delinquent property taxes by Perdue, 22 Brandon, Fielder, Collins & Mott. Diane Bolin and 23 Sergio Garcia. 24 MS. DIANE BOLIN: This is Sergio Garcia with 25 our tax law firm that collect our delinquent taxes. And 100 1 he wanted to give y'all an update and report on it 2 before I run away from office. 3 MR. GARCIA: Thank you very much for the 4 opportunity to be up here before you and update you as a 5 representative on behalf of Kerr County. Jerry Shiever 6 is here with us. Some of you remember Jerry from his 7 representation of the County. We were up in district 8 court and he's taking care of that matter, so that we 9 could do this. 10 Our report begins on Page two, and that 11 gives you a 2017 tax year calendar. That also the most 12 recent delinquent tax year. And as you can see 13 properties are taxed according to their value, and the 14 value is assessed as of January 1st of every year. In 15 October -- by October of that year the tax bills are 16 mailed out, and the taxes become delinquent on February 17 1st of the following year. So in the case of 2017 18 taxes, they became delinquent on February 1st of 2018. 19 On February 1st penalties and interest begin to accrue. 20 Penalties are six percent for the first month, and then 21 one percent up to a maximum of 12 percent on July 1st. 22 Interest also accrues, so it's both penalties and 23 interest accrue every month at the rate of one percent 24 per month. Your tax office does send out a delinquent 25 notice in the month of February. They also send a 101 1 notice in May, so in May of this year they did send out 2 a notice that our attorney fees would be attaching to 3 any delinquent balances if they were not paid by July 4 1st, which is the date that they are turned over to our 5 law firm. Our fee is 20 percent of all the amounts 6 collected on behalf of the County. This fee is not paid 7 by the County. Our services do not cost you anything. 8 The fee is added to the delinquent balance, so that the 9 taxpayer is responsible for that fee. 10 On page 3 you have a chart of what shows 11 your tax levy for tax year 2016. For 2016 your levy was 12 about 19 and a half million dollars. Of that amount 13 about 97 percent -- a little more that 97 percent was 14 collected by your tax office before it was turned over 15 to our law firm. So you end up referring about three 16 percent -- 17 COMMISSIONER MOSER: So turnover means 18 turnover to you? 19 MR. GARCIA: Correct, yes, Sir. Yes. Thank 20 you for that clarification. Yes. So a little less than 21 three percent was turned over to our law firm on July 22 1st of 2017. 23 On page 4 you have the same information for 24 tax year 2017. That is the most recent delinquent year 25 that was turned over to our law firm on July 1st of this 102 1 year. So your levy was about 20 point 5 million, very 2 close to 97 percent was collected before being referred 3 to our law firm, and the balance was referred on July 4 1st. 5 Once the taxes are turned over for 6 collection to our law firm, we get to work on those 7 immediately. We believe very strongly that taxes do not 8 get easier to collect if you let them sit there and let 9 more time go by, because of the penalties and interest 10 that are accruing on those, so we do try to collect this 11 as much as possible as soon as possible after referral 12 to our office. 13 The first thing we do when the taxes are 14 referred to us is we do send a May mailing to every 15 delinquent account letting them know that their taxes 16 are still delinquent and that there is a tax on the 17 property, and let them know that they can either pay in 18 full, or they have the option to pay in monthly 19 payments. They can enter into an agreement with the tax 20 office to pay those every month. We do remind them if 21 they do not pay, we do have the option of filing suit to 22 foreclose the tax lien. 23 A lot of taxpayers do pay, or enter into the 24 payment agreement based on that first mailing. For 25 those that do not, we do follow up with a call center. 103 1 We have a call center that reaches out to your taxpayers 2 and tries to get them to pay the taxes in full, or 3 installments. 4 For Kerr County, we have a dedicated person, 5 we have an individual that that's her job to make calls 6 on behalf of the County and try to collect your 7 delinquencies. And it is a courtesy call; it is not an 8 intimidating call or an aggressive kind of call. We do 9 try to be polite about it, and we're also -- while we're 10 reminding that it is important, and they do need to make 11 it a priority to come into the tax office and pay off 12 the delinquency. 13 COMMISSIONER MOSER: Let me ask you a 14 question. 15 MR. GARCIA: Yes, Sir. 16 COMMISSIONER MOSER: On Page 5 -- have you 17 gotten to page 5 yet? 18 MR. GARCIA: I'm just about to, yeah. 19 COMMISSIONER MOSER: No. Go ahead. 20 MR. GARCIA: So based on those efforts, 21 really especially the call center, we are able to 22 collect most of the delinquency, at least half, and 23 generally about 65 percent of the delinquency within the 24 first 12 months of referral to the law firm. 25 And that have reaches to Page 5 of that 104 1 report. 2 COMMISSIONER MOSER: My question is if you 3 just look at the trend, the amount that you collect is 4 going down, okay, as opposed to going up. So what's the 5 explanation for that? 6 MR. GARCIA: And I do need to explain that. 7 The chart on Page 5 begins the tax year 2012. It moves 8 us through 2016, which is the most recent year that we 9 have a 12-month history. The first chart -- so in the 10 blue, the first bar, shows the amount collected in the 11 first 12 months of delinquency, so about 65 percent for 12 2012. The green bar represents the amount collected as 13 of June of 2018. So after five years, we've collected 14 about 88 percent of the delinquency for tax year 2012. 15 So the more time we have to work on those accounts the 16 more money we are collecting for you. And you'll see 17 the same for tax year 2013, we collected about 58 18 percent in the first 12 months, and right at 83 percent 19 after four years of collections. 20 COMMISSIONER MOSER: Okay. So you would 21 expect that this is not a trend; it's a -- 22 COMMISSIONER BELEW: It's a trend the other 23 way. 24 MR. GARCIA: It's a trend the other way, 25 that's exactly right. 105 1 COMMISSIONER MOSER: It's just the amount of 2 time that people take to pay it and eventually pays it. 3 If after -- how many years do you wait until you just 4 write it off? 5 MR. GARCIA: By law the Statute of 6 Limitations on real estate property is 20 years, and it 7 is four years on personal property like business 8 inventory, or mobile homes. 9 COMMISSIONER MOSER: So out of that, out of 10 the 20 years -- let's just talk about the 20 year thing, 11 what percentage of people just flat don't pay? 12 MR. GARCIA: You know, you will have some 13 taxes that are not collected unfortunately, you're not 14 going to get to a hundred percent. But after all our 15 efforts are exhausted, and more time passes, we'll 16 collect about 95, 97 percent of the base tax. 17 COMMISSIONER MOSER: It's a small, small 18 percentage. Probably you're saying less that 5 percent 19 over the extended time? 20 MR. GARCIA: Yes. 21 COMMISSIONER MOSER: Do other firms do 22 better than your firm? 23 MR. GARCIA: We have not seen that. We 24 really do have better results than other firms. And I 25 believe that's because of the cost, and that really 106 1 makes a real difference. We're also very proactive in 2 pursuing your personal property accounts. We have done 3 seizures in Kerr County before. We do seize mobile 4 homes, those tend to walk away as well. So we stay on 5 top of those as well. But yeah, as you can see you 6 really do have excellent results. 7 COMMISSIONER MOSER: Okay, good. 8 MS. DIANE BOLIN: And I can kind of talk 9 towards those other two law firms that are really big in 10 the State. When we got Center Point collections they 11 were with McCreary Veselka. When we got Ingram they 12 were Winegardner. Both schools, Center Point's gone 13 down the last two years because of their rate of 14 collections going up so much. Same with Ingram, they 15 didn't go down because they got a bond, but they're very 16 very happy. I hear from their people all the time about 17 how happy they are with our collection rate with their 18 school district now. 19 COMMISSIONER MOSER: Okay, thank you. 20 JUDGE POLLARD: How long has your firm 21 represented Kerr County? 22 JUDGE POLLARD: Our firm has represented the 23 County since 2004, I believe. And then Jerry Shiever 24 represented you guys, I think, since 1977, is when he 25 started. 107 1 JUDGE POLLARD: Long time. 2 MR. GARCIA: Yeah. 3 JUDGE POLLARD: It's been a good 4 relationship, too. 5 MR. GARCIA: Yes, Sir. 6 JUDGE POLLARD: I respect their service. 7 MR. GARCIA: Thank you, Judge. 8 JUDGE POLLARD: Thank you, Sir. 9 MR. GARCIA: Appreciate it. 10 COMMISSIONER LETZ: Appreciate it, Sergio. 11 JUDGE POLLARD: All right, let's go to item 12 1.26 consider, discuss and take appropriate action to 13 approve job description for Adoption Coordinator/Animal 14 Control Officer. Commissioner Letz, Phase 9. 15 COMMISSIONER LETZ: I should have put Reagan 16 on a bunch of these. Reagan should be on these; not me. 17 I handed out to everybody, I believe -- 18 JUDGE POLLARD: You handed out -- 19 COMMISSIONER MOSER: No. 20 COMMISSIONER BELEW: No. 21 COMMISSIONER LETZ: Jody's not here. We 22 have a job description that Reagan, myself and Dawn 23 worked on, and which added the Adoption Control. It's 24 been gone through, it adds a lot of the -- well, I'll 25 just read it, probably the easiest thing. 108 1 The main part of the Adoption Coordinator 2 under general description: Work under the direction of 3 and report directly to the Kerr County Animal Services 4 Director. It is the responsibility of the Adoption 5 Coordinator to oversee pet adoptions, which include 6 finding good homes for dogs, cats, and other animals, 7 public outreach for KCAS, coordinate adoption events at 8 the shelter and at off-site adoption events, facilitate 9 in educational programs and community events for 10 children and adults, creating and maintaining an online 11 pet adoption website, creating a policy of experience 12 with respect to adoptions, and educating them on 13 adoption process. Other primary responsibilities 14 include monitoring the health and wellbeing of the 15 animals housed in the facility, data entry in selecting 16 animals for adoptions, perform administrative functions 17 and provide quality customer service assistance to 18 visitors, market and promote adoption themes to attract 19 public awareness, increase visibility, increase -- I 20 mean encourage visitors, and increase the adoption 21 reclaim of animals at the Kerr County Animal Services, 22 oversee the family fit and foster program, and find care 23 for special needs animals and help them with their 24 adoptability. Required to establish partnerships with 25 pet rescue organizations, community residents, 109 1 volunteers and other community-based organizations, 2 develop education materials for the public, monitor 3 social media, prepare press releases and other public 4 information. That's the bulk of it. 5 The other part of the job description does 6 not change at all. It's just the Animal Control 7 Officer, so the only parts that are added are the part 8 that refer to the adoption coordinator. 9 JUDGE POLLARD: We need some time to look at 10 this and put it on the next agenda? 11 COMMISSIONER MOSER: Well, I was going to 12 ask you a question. We had a presentation by someone 13 several months ago about using a website, or something 14 like that. Is that kind of activity -- 15 COMMISSIONER LETZ: That will be included in 16 that. That is Pet Safe, is that -- what's it called? 17 MR. GIVENS: Shelter Pro is what we're 18 looking at. That wasn't the same thing. If you're 19 talking about the -- 20 COMMISSIONER BELEW: The presentation. 21 MR. GIVENS: That's not the same one. 22 COMMISSIONER MOSER: I'm not talking about 23 the specific program; I'm just saying is that the 24 responsibility of this person to do? 25 COMMISSIONER LETZ: A lot of that will be, 110 1 yes. 2 COMMISSIONER MOSER: So that's in the job 3 description. 4 COMMISSIONER LETZ: Right. But other people 5 will be using that as well. That is a -- Reagan looked 6 at quite a few different programs, and there's one that 7 will cover a lot of this, but will also do a lot of the 8 reporting of other information as well. 9 COMMISSIONER MOSER: So this adoption 10 coordinator person will be responsible for that. 11 COMMISSIONER LETZ: They'll work with 12 Reagan. But I think everybody out there that inputs -- 13 all the Animal Control Officers will be inputting 14 information into that software. 15 COMMISSIONER BELEW: And this is a paid 16 position? 17 COMMISSIONER LETZ: This is in the budget. 18 It's the same -- 19 COMMISSIONER BELEW: This is just part of 20 Reagan's budget? 21 COMMISSIONER LETZ: Yeah. And we can either 22 approve it today, or we could bring it back. And if we 23 -- my preference would be to approve it today and move 24 forward with the posting of it so that Reagan could hire 25 this person. 111 1 COMMISSIONER BELEW: Is that your motion? 2 COMMISSIONER LETZ: I'll make a motion that 3 we approve the job description as presented and 4 authorize posting of the job. 5 COMMISSIONER MOSER: One question. Since we 6 have an advisory committee, do we have that advisory 7 committee in place? 8 COMMISSIONER LETZ: We don't have -- we're 9 waiting -- we have some people that are interested, but 10 has not been totally formed. We have not received a 11 name from the City of Kerrville yet. It's not in place 12 yet. We do have at least one veterinarian, and one 13 shelter person that are willing to serve, though they 14 would not be upset if others were able to take those 15 positions. 16 COMMISSIONER MOSER: Okay, anybody in the 17 audience have any -- have y'all seen this, or? 18 MRS. GUERRERO: I just saw it this morning, 19 and I'm glad to see we're at this point where we have 20 this. And the one that I want to express though, you 21 mentioned the Shelter Pro Software. That's a game 22 changer as you know. And I don't know -- I know that 23 you say that you're going to purchase that, you know. 24 But I think that's going to be a game changer for public 25 information and public awareness. As you know Kerr 112 1 County stretches -- you know, it does cover a thousand 2 square miles, and to reach to the other residents. And 3 public information is such -- is key, and outreach. And 4 this shelter software does amazing things with social 5 media, and just public information, so I think that's 6 really important that we -- that person is able to kind 7 of master and go to training that are required to master 8 that software. 9 COMMISSIONER LETZ: Reagan visited with the 10 City of Boerne uses the software, and they are very 11 agreeable to help and train to work with us to get us 12 up. He's also been looking at the module, and I think 13 Reagan, you're in communication with IT as to, you know, 14 all that stuff and getting it integrated into our system 15 and, you know, make sure our hardware and software and 16 all that matches up, so that's where it is right now. 17 And as soon as IT -- IT will be the one that approves 18 the purchase. 19 COMMISSIONER MOSER: Well, if we approve 20 this, and you post it, there isn't anything that says we 21 can't go back and change it if we need to. 22 COMMISSIONER LETZ: Right. Right. 23 MR. GIVENS: Well, as far as the website 24 itself is going to go that's going to be something 25 that's standby information that all of the animal 113 1 control officers put in; not just a sole -- 2 COMMISSIONER MOSER: Yeah, I'm just talking 3 about the description now. The motion is to approve it 4 so you can post it and -- 5 COMMISSIONER LETZ: Move on. 6 COMMISSIONER MOSER: Yeah, move on. 7 JUDGE POLLARD: Is there a second? 8 MR. HARRIS: It's already budgeted, right? 9 COMMISSIONER LETZ: Right. 10 COMMISSIONER HARRIS: How much is it, do you 11 know? 12 COMMISSIONER LETZ: The same as Animal 13 Control Officer, and it's a 15 -- 14 MRS. LANTZ: It's around 1620 something an 15 hour. 16 COMMISSIONER BELEW: Okay, I second the 17 motion. 18 JUDGE POLLARD: All right, the motion was 19 made by Commissioner Precinct 3, seconded by 20 Commissioner Precinct 1 to approve tentatively the job 21 description for the Adoption Coordinator Animal Control 22 Officer, and for purpose of posting with the 23 understanding that it could be modified later on. 24 COMMISSIONER LETZ: I think it was approved. 25 It was just a flat approved, and if somebody wants to 114 1 make a change we can bring it back. 2 COMMISSIONER MOSER: That's it, precisely. 3 JUDGE POLLARD: All right, those in favor of 4 that motion then raise your right hand. It's four zero. 5 One abstention, myself. 6 Item 1.27 consider, discuss and take 7 appropriate action to set interview schedule for Human 8 Resources Director. Commissioner Letz, Phase 10. 9 COMMISSIONER LETZ: Well, the last one for 10 today. We talked about this the other day. We have 11 received a few other applications, or the least one 12 other. Commissioner Moser, I believe, had four he 13 thought, and then we received one other one, so five. 14 We just want to set up interviews like we did last time 15 for all five of those individuals. Any particular date 16 we'd like to aim for? 17 COMMISSIONER BELEW: We're going to be here 18 Monday for a workshop. That's too soon, isn't it? 19 COMMISSIONER LETZ: I don't know, is that 20 too soon, Monday, Dawn? It appears from the HR Director 21 that that is not too soon. 22 COMMISSIONER BELEW: Well, of course she 23 would say that. 24 COMMISSIONER MOSER: Well, there, was three 25 that I thought -- 115 1 COMMISSIONER LETZ: There was three? Then 2 there's one additional that was a late application -- 3 actually two late applications. One was a -- I 4 probably -- I don't want to mention names. 5 COMMISSIONER BELEW: Is there anymore, Jody? 6 MRS. GRINSTEAD: I think we got two late, 7 and then -- 8 COMMISSIONER LETZ: I think there was five 9 that we received. Three of them that looked -- 10 interviews, so there's five total. Two, we're not going 11 to interview. 12 What time is the workshop, or the -- 13 MRS. GRINSTEAD: We got a workshop at 9, but 14 then you've got three items you added today, and we've 15 gotta canvass the election also, so they'll be five or 16 six items on the agenda, and then a workshop. I mean 17 items should be fairly quick, but we know how that goes. 18 COMMISSIONER BELEW: We can't do it before 19 then; we'll have to do it -- and I'll be out -- is next 20 week Thanksgiving week? 21 MRS. GRINSTEAD: The 19th. 22 COMMISSIONER BELEW: So I'll be out the rest 23 of the week after Monday. 24 COMMISSIONER LETZ: We'll do it Monday. 25 Shall we do it Monday at one? 116 1 MRS. GRINSTEAD: He has juveniles. 2 MRS. LANTZ: Because of the holidays some of 3 those applicants may not be available because next week 4 is Thanksgiving. 5 COMMISSIONER LETZ: They should be here -- 6 most should be around. 7 COMMISSIONER BELEW: I think they would be 8 here on Monday. 9 COMMISSIONER HARRIS: A lot of the schools 10 are out all week. 11 MRS. LANTZ: People are taking time off. 12 MRS. STEBBINS: I am scheduling my 13 interviews for my office after Thanksgiving just for the 14 same considerations. 15 COMMISSIONER LETZ: We can wait until the 16 Monday after Thanksgiving. 17 COMMISSIONER BELEW: Well, Dawn wants to do 18 it today. 19 COMMISSIONER MOSER: Let's do it after 20 Thanksgiving. 21 COMMISSIONER LETZ: How about the Monday 22 after Thanksgiving? 23 COMMISSIONER MOSER: And that way we can 24 also look at those other two new applications. 25 MRS. GRINSTEAD: The Monday after 117 1 Thanksgiving -- I don't have a calendar in front of me, 2 but I think that's going to be a Commissioners' Court 3 day. 4 COMMISSIONER BELEW: It is. 5 MRS. STEBBINS: It is. 6 COMMISSIONER LETZ: We'll do it that 7 afternoon. 8 COMMISSIONER HARRIS: I know I'll be out. 9 MRS. GRINSTEAD: And we'll have a juvenile 10 calendar. 11 JUDGE POLLARD: Does it take action, or -- 12 COMMISSIONER HARRIS: I can make myself 13 available. 14 COMMISSIONER LETZ: Monday afternoon, the 15 26th. 16 MRS. GRINSTEAD: You'll still have a 17 juvenile calendar. He's going to have a juvenile 18 calendar. 19 COMMISSIONER LETZ: Shall we just do it the 20 Thursday, or do it -- 21 COMMISSIONER BELEW: Do it on a Thursday, 22 because that's a fast quick meeting. 23 MRS. GRINSTEAD: He's got probates. Sorry. 24 So for him Wednesdays are good, or Tuesday afternoon. 25 JUDGE POLLARD: That's a quick meeting 118 1 because I have probate that starts 30 minutes 2 afterwards, okay? 3 COMMISSIONER BELEW: That Tuesday, after the 4 regular meeting, the next day? 5 MRS. GRINSTEAD: The 27th. 6 COMMISSIONER MOSER: The 27th. 7 MRS. GRINSTEAD: There's Mental Health in 8 the morning, but that's typically 10:30 or so, maybe? 9 COMMISSIONER LETZ: Okay, that's good. 10 COMMISSIONER MOSER: And we'll invite Rob. 11 COMMISSIONER LETZ: Starting at one? 12 MRS. LANTZ: You want me involved in it? 13 COMMISSIONER LETZ: Oh, Jody, you're the 14 one -- Jody, I guess, you're the one that's got to 15 schedule it. 16 COMMISSIONER BELEW: What time? 17 COMMISSIONER LETZ: Starting at one. 18 SHERIFF HIERHOLZER: Are we going to be 19 doing background on these people? 20 MRS. LANTZ: SO that probably will have 21 to -- whoever you decide, we may need to run it through 22 Rusty. 23 COMMISSIONER LETZ: Has he run background 24 before? 25 MRS. LANTZ: He can. 119 1 COMMISSIONER LETZ: We'll give you the names 2 ahead of time of the -- 3 SHERIFF HIERHOLZER: Just the date of birth. 4 COMMISSIONER LETZ: We'll get a copy of 5 their application, too. Thank you, Rusty. 6 JUDGE POLLARD: All right, item 1.28 7 consider, discuss and take appropriate action to dispose 8 of certain property. Heather. 9 MRS. STEBBINS: Yes, Sir. I have a broken 10 table, and a couple of broken filing cabinets, I would 11 like to put in the trash, and I need permission to do 12 that. 13 COMMISSIONER LETZ: Do they have names -- 14 or -- 15 MRS. STEBBINS: They do. They have county 16 tags, and I have those numbers that I can get to the 17 Auditor's Office. 18 COMMISSIONER LETZ: Make a motion that we 19 surplus -- 20 MRS. STEBBINS: Two filing cabinets and one 21 table, and they're all broken. 22 COMMISSIONER LETZ: Two filing cabinets and 23 one table, and -- 24 JUDGE POLLARD: They're all broken. 25 COMMISSIONER LETZ: -- that are all broken, 120 1 contingent on the County Attorney getting those numbers 2 to the County Auditor's before disposition. 3 MRS. STEBBINS: I will. 4 JUDGE POLLARD: Is there a second? 5 COMMISSIONER MOSER: Second. 6 JUDGE POLLARD: All right, been moved by 7 Commissioner Precinct 3, seconded by Commissioner 8 Precinct 2 to declare certain items surplus that have 9 been described by the County Attorney, contingent upon 10 her getting those equipment numbers to the Auditor -- 11 MRS. STEBBINS: Will do. 12 JUDGE POLLARD: -- by the required time. Is 13 there any further comment or discussion? If not, those 14 in favor of the motion signify by raising your right 15 hands. It's four zero, unanimous. One abstention, 16 myself. 17 Item 1.29 consider, discuss and take 18 appropriate action on a personnel matter. Is there 19 anything in executive session today? 20 MRS. STEBBINS: Yes, Sir. 21 COMMISSIONER LETZ: And, Judge -- 22 COMMISSIONER MOSER: Go to 1.31. 23 JUDGE POLLARD: We're passing on 1.31. 24 COMMISSIONER MOSER: No, we're not. Yeah, 25 we are, we're going to pass on it. But we have to say 121 1 that, don't we, since it was posted? 2 JUDGE POLLARD: All right, item 1.31 is 3 consider, discuss take appropriate action on Resolution 4 recognizing Dr. John Davis and his contribution to the 5 Airport Advisory Board. But I've got a note from Jody 6 to please pass on this. 7 COMMISSIONER MOSER: Pass on that until the 8 26th. 9 COMMISSIONER BELEW: But we need to then go 10 back to the equipment list. 11 COMMISSIONER LETZ: Yeah, 1.11. 12 JUDGE POLLARD: 1.11. All right, let's go 13 back to 1.11 consider, discuss and take appropriate 14 action to declare various property items from the County 15 Court at Law Courtroom and Office as surplus and dispose 16 of as deemed appropriate. Somebody want to speak for 17 Judge Harris? 18 MRS. STEBBINS: It's lots of chairs. She is 19 getting new chairs for the courtroom, and she sent a 20 list over with the chairs. 21 COMMISSIONER BELEW: Nothing that you 22 mentioned, Rusty, is on here. 23 SHERIFF HIERHOLZER: Okay. 24 COMMISSIONER BELEW: It's 14 jury boxes, one 25 witness, two clerks, six attorney tables, seven 122 1 conference tables -- 2 JUDGE POLLARD: 14 chairs in the jury box? 3 MRS. STEBBINS: They are all chairs, and a 4 lot of them are -- several of them that I know of are 5 broken, and she's just replacing them. They're all like 6 35 years old. 7 COMMISSIONER MOSER: So a total of 30 8 chairs, right? 9 MRS. STEBBINS: I think that's what it says 10 yes, Sir. 11 COMMISSIONER LETZ: I thought we were going 12 to surplus two clerks. 13 COMMISSIONER BELEW: What does that mean? 14 MRS. STEBBINS: The clerk's chairs. All 15 chairs. 16 COMMISSIONER BELEW: That should have been 17 at the top, the breakdown on this one, okay. 18 COMMISSIONER LETZ: I make amotion that we 19 approve surplus of 30 chairs as listed from the County 20 Court at Law Judge. 21 JUDGE POLLARD: This is to item 1.11 of the 22 agenda. 23 COMMISSIONER LETZ: Yeah, contingent on 24 getting those numbers to the Auditor. 25 MRS. STEBBINS: She's already done that. 123 1 COMMISSIONER LETZ: Okay. 2 COMMISSIONER BELEW: Second. 3 JUDGE POLLARD: So it's not contingent on 4 it? Seconded down here, all right? Moved by 5 Commissioner Precinct 3, seconded by Commissioner 6 Precinct 1 to approve item 1.11 of the agenda package, 7 and that is to surplus -- declare surplus the various 8 items on this exhibit, total chairs 30 it says, and the 9 numbers have already been provided to the Auditor. Any 10 further comment or discussion? Those in favor of the 11 motion signify by raising your right hand. It's four 12 zero, unanimous. One abstention, myself. 13 All right, we gotta go to closed session. 14 Well, you want to pay some bills first? 15 All right, 4.1 pay the bills. We're not 16 doing that today, are we? 17 COMMISSIONER MOSER: I don't think so. 18 COMMISSIONER BELEW: No. She's not here. 19 COMMISSIONER MOSER: No bills. 20 JUDGE POLLARD: 4.2 budget amendments. None. 21 4.3 late bills. Apparently none. 22 COMMISSIONER MOSER: No late bills. 23 JUDGE POLLARD: 4.4 approve and accept 24 monthly reports. 25 COMMISSIONER LETZ: You need to read that 124 1 list of monthly reports. 2 COMMISSIONER HARRIS: Okay. Monthly reports 3 October 2018 Indigent Service report -- 4 COMMISSIONER LETZ: No. I think it's all -- 5 COMMISSIONER HARRIS: Okay. Constable 6 Precinct 1 monthly report for October 2018. Constable 7 Precinct 2 monthly report for October 2018. Constable 8 Precinct 3 monthly report for September 2018. Constable 9 Precinct 4 monthly report for October 2018. Justice of 10 the Peace Precinct 2 report for October 2018. Justice 11 of the Peace Precinct 3 report for October 2018. 12 Justice of the Peace Precinct 4 report for October 2018. 13 Kerr County Environmental Health, Animal Services 14 monthly report for October 2018. Kerr County 15 Environmental Health monthly report for October, 2018. 16 Kerr County Clerk monthly report for October 2018. Kerr 17 County Treasurer for September 2018. 2018-09 quarterly 18 investment report for period July 1, 2018 through 19 September 30th, 2018. And last but not least, Kerr 20 County District monthly report for October 2018. 21 JUDGE POLLARD: Is that a motion to do 22 accept the reports and approve as needed? 23 COMMISSIONER HARRIS: Yes. 24 JUDGE POLLARD: Is there a second? 25 COMMISSIONER HARRIS: So I don't have to say 125 1 it again. 2 COMMISSIONER BELEW: Second. 3 JUDGE POLLARD: Seconded by Commissioner 4 Precinct 1. Those in favor of the motion signify by 5 raising your right hand. It's four zero, unanimous. 6 One abstention, myself. 7 All right, 4.5 Auditor's report. Probably 8 not since she's not here. 9 4.6 Court orders. You got any? 10 COMMISSIONER LETZ: Court orders. The only 11 question -- I went through them. the only question I 12 have is on the October 22nd meeting court order 37096, 13 the Hazardous Waste Event. Wasn't that last Saturday? 14 COMMISSIONER BELEW: That was on the 17th. 15 COMMISSIONER LETZ: Okay. For some reason I 16 thought I saw in the paper it was last Saturday. 17 COMMISSIONER BELEW: Which it competes with 18 the lighted parade, but it's over by that time, right? 19 COMMISSIONER MOSER: Yeah. 20 COMMISSIONER LETZ: Right. Then there's no 21 modification, they look good. So I make a motion that 22 we approve all court orders as written. 23 COMMISSIONER MOSER: Second. 24 JUDGE POLLARD: Okay, it's been moved that 25 we approve all court orders submitted, and by 126 1 Commissioner Precinct 3, seconded by Commissioner 2 Precinct 2. It's court order number 37081 -- 3 COMMISSIONER MOSER: Do we have to read all 4 of them? 5 JUDGE POLLARD: -- 37082, 37084, 37085, 6 37086, 37087, 37088, 37089, 37106 -- wow. 37094, 37095, 7 37090, 37091, 37092, 37093, 37096, 37097, 37098, 37099, 8 37100, 37101, 37102, 37103, 37104, 37109, 37110, 37105, 9 37107 -- 10 COMMISSIONER MOSER: Could we -- 11 JUDGE POLLARD: They're not in order. 12 37108, 37112, 37117, 37118, 37119, 37120. 13 COMMISSIONER MOSER: Could we -- 14 JUDGE POLLARD: You want to look at them? 15 COMMISSIONER MOSER: No. Procedurally, 16 couldn't we just accept all court orders as prepared, 17 and then just with the exception of, and when we find 18 changes, do that? 19 COMMISSIONER LETZ: I think we usually do. 20 COMMISSIONER MOSER: That's what we usually 21 do, right? 22 COMMISSIONER LETZ: He just wanted to 23 because if -- I had so many things on the agenda. 24 JUDGE POLLARD: I just want to make sure the 25 record's straight. 127 1 COMMISSIONER MOSER: But in the future we 2 could just do it that way. 3 JUDGE POLLARD: All right, all in favor of 4 that motion signify by raising your right hands. It's 5 four zero, unanimous. One abstention, myself. 6 Reports from Commissioner/Liaison Committee 7 Assignments. We've just talked about that, but we can 8 pass on to something else, or you want to revisit it 9 again? 10 Reports from elected officials and 11 department heads? 12 MRS. STEBBINS: Of course. 13 SHERIFF HIERHOLZER: I do think I need to 14 say something just because, you know, everybody enjoyed 15 a very long weekend the last few days, but unfortunately 16 our department was extremely busy. Most of y'all heard 17 about the unfortunate incident with the Center Point ISD 18 school teacher that we arrested. Other things though 19 that I think you need to be aware of. The first one -- 20 two separate incidents. On October 29th the Sheriffs 21 Office investigators began looking at theft that 22 occurred up above Hunt in the value of over three 23 hundred thousand dollars. We developed a suspect of it, 24 and over the weekend, we ended up -- that suspect had 25 gotten rid of all the items he stole, and started 128 1 laundering those and all the proceeds of that into other 2 items. Investigators traveled to Brazos County, Bryan, 3 College Station over the weekend. We seized at that 4 time a 2010 Ford pickup truck, King Ranch pickup truck, 5 we seized 27 rifles, 28 pistols, gun safe, gold coin 6 collection, two dollar bill collection, special silver 7 coins, and large quantity of firearms and other 8 ammunition accessories. And we also are in the process 9 of seizing a travel trailer at the same time. That 10 person's been arrested in Bryan with a one million 11 dollar bond set on him. 12 Separate incident that we had and were 13 involved in over the weekend was us, DPS, Constable's 14 Office, Kerrville Special Crimes, headed up by my 15 Narcotics Investigator executed a narcotic search 16 warrant just south of town. During that search warrant 17 we seized two vehicles, and seized over 13 pounds of 18 marijuana, and over $42,000.00 in cash, okay? And also 19 stolen guns out of San Antonio, and a number of -- five 20 or six other guns from here that we also seized. So all 21 this will come out in a little bit. We had three people 22 arrested in that one, that I'll let be known shortly. 23 But I think all the investigators -- the investigators 24 and department heads have been extremely busy. But it 25 is it is unfortunate, but with the meth epidemic, I call 129 1 it, you know, the thefts and burglaries are skyrocketing 2 on us, okay? And I think the investigators deserve a 3 lot of thanks, all of them, whether it be DPS, or our 4 office, or Kerrville PD, everybody helped everybody on 5 these cases. 6 And I think the other thing you oughta know 7 we did also, our department suffered a burglary of a 8 motor vehicle, in which one of my marked units was 9 burglarized. A tactical bullet proof vest, a rifle 10 resistant vest was stolen out of it. DPS had one of 11 their marked units burglarized. We do have a suspect. 12 We recovered some of our items back, DPS has them. But 13 there has been a ring of that going on and numerous car 14 burglarized around the County. So I encourage everybody 15 to keep their vehicles locked; although, they're 16 breaking windows and taking the whole things out. 17 COMMISSIONER LETZ: Sheriff, seems that 18 there's a large number of wrecks on the interstate the 19 past couple months. And maybe there are a lot of them 20 more in Kendall County. Is it just average number as 21 far as you can tell? 22 SHERIFF HIERHOLZER: We've had a few of them 23 that Kendall County had a fatality. We had a few out 24 here when they were doing that repaving that there ended 25 up kind of being a low area. I think it's been redone 130 1 now. But there was a low area that held water and then 2 just the amount of rain that we've had and wet pavement, 3 people don't realize it and they hydroplane in a hurry. 4 That's what that's been about. Thank you. 5 MRS. STEBBINS: Thank you for taking care of 6 us. 7 COMMISSIONER MOSER: Sheriff, was the large 8 theft, was that drug related? 9 SHERIFF HIERHOLZER: Well, he'd been 10 stealing -- it was a employee that was stealing from a 11 rancher for several months, and then decided that he 12 would take all that stuff, pawned a lot of it, 13 reinvested a lot of it, sold a lot, and probably going 14 to be a lot drug related when we get on top of it, too. 15 COMMISSIONER MOSER: Good job. 16 JUDGE POLLARD: All right, 5.3 reports from 17 Boards, Commissions and Committees. City/County joint 18 projects or operations reports. Anybody? Any others? 19 5.4 update on East Kerr County/Center Point 20 Wastewater project. 21 COMMISSIONER MOSER: Things are flowing. 22 COMMISSIONER LETZ: Things are flowing. 23 COMMISSIONER BELEW: Downhill. 24 COMMISSIONER LETZ: They did some extra work 25 this weekend, but I don't want to go over that. It's 131 1 working. Good relationship with the contractor and our 2 employees. 3 JUDGE POLLARD: It's a mess to go through 4 there coming from Center Point back this way. 5 COMMISSIONER LETZ: Well, that's not us. 6 That's TxDOT doing all that work. 7 COMMISSIONER MOSER: That's a dangerous 8 mess. 9 COMMISSIONER LETZ: And they're -- they got 10 a long ways to go. 11 COMMISSIONER MOSER: They at least 12 reduced -- had a recommended reduction in speed. 13 JUDGE POLLARD: All right, let's go into 14 closed session then under section 551 of the Texas 15 Government Code. 16 (Executive Session.) 17 JUDGE POLLARD: We're back in open session. 18 Are there any announcements to be made in open session. 19 COMMISSIONER MOSER: No announcement. 20 COMMISSIONER LETZ: No, Sir. 21 JUDGE POLLARD: All right, is there any 22 further business for the Commissioners Court? 23 COMMISSIONER MOSER: None. 24 JUDGE POLLARD: We're adjourned. Thank you. 25 * * * * * * 132 1 STATE OF TEXAS * 2 COUNTY OF KERR * 3 I, DEBRA ELLEN GIFFORD, Certified Shorthand 4 Reporter in and for the State of Texas, and Official 5 Court Reporter in and for Kerr County, do hereby certify 6 that the above and foregoing pages contain and comprise 7 a true and correct transcription of the proceedings had 8 in the above-entitled Commissioners' Court. 9 Dated this the 14th day of December , A.D. 10 2018. 11 12 /s/DEBRA ELLEN GIFFORD Certified Shorthand Reporter 13 No. 953 Expiration Date 12/31/2018 14 * * * * * * 15 16 17 18 19 20 21 22 23 24 25