1 1 2 3 KERR COUNTY COMMISSIONERS' COURT 4 Regular Session 5 Monday, May 13, 2019 6 9:00 a.m. 7 Commissioners' Courtroom 8 Kerr County Courthouse 9 Kerrville, Texas 78028 10 11 12 13 14 15 16 17 18 19 20 21 22 23 PRESENT: ROB KELLY, Kerr County Judge HARLEY BELEW, Commissioner Precinct 1 24 TOM MOSER, Commissioner Precinct 2 JONATHAN LETZ, Commissioner Precinct 3 25 DON HARRIS, Commissioner Precinct 4 2 1 I-N-D-E-X 2 NO. PAGE 3 *** Commissioner's Comments. 6 4 1.1 Presentation by the Kerr County Historical 8 Commission to recognize Boy Scout Troop 111, 5 Gregory Banks Lucas III Eagle Scout Merit Badge, Boy Scout Troop 60, and Eagle Scout 6 Anthony Jones for the Restoration of Historical Markers. 7 1.2 Consider, discuss and take appropriate 12 8 action to set a public hearing regarding the installation of a stop sign on Van 9 Hoozer Dr. W. at Shalako Dr. W. intersection. 10 1.3 Public hearing for a revision of plat for 14 Pecan Valley No. Two, Lots 20, 21, and 22, 11 Volume 4, Page 193. 12 1.4 Public hearing for a revision of plat for 14 Spicer Ranch No. 3, Lot 161A, Plat File 13 #16-01563. 14 1.5 Consider, discuss and take appropriate 15 action for the Court to approve a revision 15 of plat for Spicer Ranch No. 3, Lot 161A, Plat File 16-01563. 16 1.6 Public hearing for a revision of plat for 15 17 Hidden Hills Two, Lots 29 and 30, Volume 7, Page 177. 18 1.7 Consider, discuss and take appropriate 17 19 action for the Court to approve a revision of plat for Hidden Hills Two, Lots 29 and 30. 20 1.8 Consider, discuss and take appropriate 16 21 action for the Court to approve a Final Plat for Asher Ridge. 22 1.17 Consider, discuss and take appropriate 17 23 action to declare items in the 216th District Attorney's Office as surplus and 24 dispose of properly. 25 3 1 I-N-D-E-X 2 NO. PAGE 3 1.18 Consider, discuss and take appropriate 18 action to surplus chairs 1075, 1081, 1060, 4 1124, 1130, two multi-color mesh small chairs, one large black chair, three brown 5 chairs, and dispose of properly. 6 1.9. Consider, discuss and take appropriate 18 action for the Court to approve a final 7 plat for De Leon Estates. 8 1.21 Consider, discuss and take appropriate 20 action to approve the contract with GDM 9 Enterprises, LLC to supply two vending machines to Kerr County Courthouse. 10 1.22 Consider, discuss and take appropriate 21 11 action to determine whether to allow retail firework permit holders to sell fireworks 12 to the public in celebration of Memorial Day beginning May 22, 2019 and ending at 13 midnight on May 27, 2019, pursuant to Texas Occupations Code, Section 2154.202(g)(3). 14 1.23 Consider, discuss and take appropriate 21 15 action to fund capital expenditure from the 2013-2014 C.O. (Certificate of Obligation). 16 1.10 Consider, discuss and take appropriate 24 17 action to authorize the County Engineer to submit technical comments to FEMA concerning 18 proposed changes to the Kerr County Flood Insurance Study and Flood Insurance Rate Maps 19 0600G, 0625G, 0650G, 0750G, and 0775G (South Kerr County Medina Watershed). 20 1.11 Consider, discuss and take appropriate 28 21 action for the Court to set a public hearing for 9:00 a.m. on June 24, 2019 for 22 a revision of plat for Spicer Ranch No. 3, Lot 166-B, Volume 3, Page 85. 23 1.12 Report by the Veteran Services Advisory 29 24 Committee. 25 4 1 I-N-D-E-X 2 NO. PAGE 3 1.13 Consider, discuss and take appropriate 44 action to update duties of the Veteran 4 Services Advisory Committee; amend Court Order #37100. 5 1.14 Consider, discuss and take appropriate 48 6 action to approve Amendment Number 11 to the agreement for Engineering Services 7 between Kerr County and Tetra Tech, Inc. for Project Management and Administration, 8 Operations and Maintenance Manuals, EDAP Phase Construction Engineering Services, 9 Project Updates and Revisions for the East Kerr County/Center Point Wastewater Project 10 Phases 1, 2, and 3, TWDB Project No. 10366. 11 1.15 Consider, discuss and take appropriate 50 action for the Court to approve Amendment 12 No. 1 to the Agreement for Administrative Services between Kerr County and GrantWorks, 13 Inc. for the East Kerr County/Center Point Wastewater Project Phases 2 and 3, TWDB 14 Project No. 10366. 15 1.16 Consider, discuss and take appropriate 53 action for the Court to approve a Final 16 Plat for Tinco Industry Addition. 17 1.19 Consider, discuss and take appropriate 54 action to accept a $1000.00 donation to be 18 used specifically for purchase of Identification Microchips. 19 1.20 Consider, discuss and take appropriate 55 20 action to accept donations for the month of April 2019 as listed in the Kerr County 21 Animal Services donation log. 22 1.21 Consider, discuss and take appropriate 56 action to approve the contract with GDM 23 Enterprises, LLC to supply two vending machines to Kerr County Courthouse. 24 25 5 1 I-N-D-E-X 2 NO. PAGE 3 1.24 Consider, discuss and take appropriate 57 action regarding children's playground 4 equipment for Kerr County Parks. 5 1.25 Consider, discuss and take appropriate 61 action to rescind Court Order 37104 6 approving the Scope of Work services for work at Kerr County Juvenile Detention 7 Facility. 8 1.27 Consider, discuss and take appropriate 62 action to rescind Court Order 31850, 9 Hiring Freeze, regarding required Commissioners' Court approval to fill 10 open/budgeted positions. 11 1.28 Consider, discuss and take appropriate 64 action regarding the insurance claim for 12 the roof hail damage to the Brown Hangar and Paint Hangar at the airport. 13 1.29 Consider, discuss and take appropriate 68 14 action to reappoint Robert Neuman to the Kerr 911 Board of Directors for an 15 additional two-year term. 16 1.30 Consider, discuss and take appropriate 70 action regarding the County Hog Bounty 17 Program. 18 1.31 Consider, discuss and take appropriate 75 action to approve $25.00 donation from 19 Meatro Hawran to the Sheriff's Equipment Fund 72-370-531. 20 1.32 Consider, discuss and take appropriate 77 21 action regarding Kerr County's policy on Information Technology Services. 22 4.4 Accept Monthly Reports. 103 23 4.6 Court Orders. 104 24 *** Reporter's Certificate. 109 25 * * * * * * 6 1 JUDGE KELLY: Good morning. It is Monday 2 morning, May the 13th, 2019 at 9 o'clock in the morning, 3 and the Kerr County Commissioners' Court is now in 4 session. If you would please stand for the prayer and 5 pledge. 6 (Prayer and The Pledge of Allegiance.) 7 JUDGE KELLY: First, if you have a cell 8 phone here in the courtroom, first admonition is to turn 9 it off. Well, the first admonition is please don't 10 bring them. Second admonition is if you do bring them, 11 please turn them off, and if you don't turn them off, 12 turn the vibrator off so that we don't hear that so it 13 doesn't interrupt the court proceeding. 14 And the policy is that -- my policy is that 15 if the phone goes off, if we can hear the phone, then 16 I'm going to ask the Sheriff who's acting as our Bailiff 17 to pick it up, and you can pick it up after the Court 18 session, and I'm going to say this probably at the next 19 five or six Commissioners' Court meeting until everyone 20 has in their mind that phones don't go off in the 21 courtroom. And if you don't like this policy go up to 22 the district judges, they charge you a hundred dollars. 23 So with that said, the first item that we 24 have is input -- actually is Visitor Input. I don't see 25 that we have any applications. But the Visitor Input is 7 1 an opportunity for those of you who want to speak to the 2 Court, to have an opportunity to address us. And what 3 we ask is that if the item is on the agenda please wait 4 until that agenda item is called. If an item is not on 5 the agenda this is your opportunity to come forward and 6 address the Court. Is there anyone who would like to 7 address the Court? 8 Okay. Then with that the first thing I'd 9 like to do is to give the Commissioners an opportunity 10 to talk about what's going on in their precinct, and 11 give us kind of a status report of what's going on in 12 the County. Number one goes first. 13 COMMISSIONER BELEW: Filling potholes, 14 building roads, resurfacing the roads out in Precinct 1. 15 COMMISSIONER MOSER: In the interest of 16 time, nothing. 17 JUDGE KELLY: Well, go ahead. 18 COMMISSIONER LETZ: I will say that between 19 Kerrville and Comfort a good portion of the road is now 20 opened and finished, which is a blessing. I'm sure 21 there's probably more work to do, but the drive is a 22 little bit more pleasant and safer. And good rain. 23 That's it. 24 COMMISSIONER HARRIS: Not much, other than 25 this coming Saturday they'll be a fund raiser at United 8 1 Methodist Church in Hunt, and be fun time for all. 2 JUDGE KELLY: Okay, with that the first item 3 on the agenda is 1.1, which is a presentation by the 4 Kerr County Historical Commission to recognize Boy Scout 5 Troop 111. Miss Julie Leonard. 6 MRS. LEONARD: Good morning. I'm here to 7 recognize Eagle Scouts from Troop 60, the United 8 Methodist Church, and Troop 111 from the Notre Dame 9 Catholic Church. They did an Eagle Scout project. The 10 Kerr County Historical Commission, the Kerr County 11 Commissioners, the Texas Historical Commission are 12 honored to be recipient of this historical restoration 13 project by United Methodist Church Troop 60, led by 14 Scout Master Arlo Jones, and Notre Dame Catholic Church 15 111, led by Julian J. Torres, and Mrs. Jill Lucas. 16 Currently we have 86 historical markers in 17 Kerr County, and we're adding Methodist Encampment and 18 Glen Rest Cemetery this year. Scouts provide important 19 services that benefit organizations, as the Kerr County 20 Historical Commission. This Historical restoration 21 project benefits the citizens of Kerr County, and the 22 many visitors to our area. Many of our markers have -- 23 were not easily read, and so it really helps that 24 they've taken on this project. 25 Service to others is an important part of 9 1 the scout oath, which is to help others -- other people 2 at all times. Each year thousands of young men and 3 women strive to achieve the Eagle Scout rank by applying 4 character, citizenship, scouting values in their daily 5 lives. Service to others provide the vehicles for 6 personal growth. 7 One of the Scout's Eagle rank requirement, 8 this is what this project was, they have to plan the 9 Eagle Scout -- the person that's wanting to be an Eagle 10 Scout has to plan, develop and give leadership to others 11 in a service project helpful to any religious 12 institution, school, or community. The Eagle Scout 13 candidate must be the one to lead the project. The 14 project needs to be approved by the Boy Scouts of 15 America, and I think that's Alamo Area Council that they 16 apply to. 17 They have to succeed independently, without 18 direct adult supervision. Adults are available to 19 assist and keep an eye on things, as you might imagine. 20 All work must be completed by Scouts by their 18th 21 birthday, and after their project is completed they have 22 to have that approved. And the Eagle Scout project is 23 an accomplishment a Scout will remember forever. 24 And I'll ask Arlo Jones -- is Arlo here? 25 UNKNOWN SPEAKER: He's not here. 10 1 MRS. LEONARD: And Jay Torres, I know Jay is 2 here. If y'all would come forward please. Okay, I 3 think we can do it without help. The Notre Dame 4 Catholic Church Troop 111 restored marker Captain 5 Charles Schreiner's residence, which is the Schreiner 6 Mansion. They did Nichols Cemetery, Henderson Cemetery, 7 and on the courthouse lawn they did Early Settlers and 8 Founder of Kerr County, James Kerr. The team leader was 9 Gregory Banks Lucas. And Gregory, would you come 10 forward, please. Here's your certificate and badge. 11 Thank you. 12 Okay, and Hunter DeSauger(phonetic), is he 13 here? There you are. There you are. Why don't you 14 just go ahead and stand up here, please. And Will 15 Marquardt. You want to be Will? 16 UNKNOWN SPEAKER: I'll be Will. 17 MRS. LEONARD: And Steven Brooks. I don't 18 think Steven is here. Andrew Lucas. 19 UNKNOWN SPEAKER: He couldn't be here, he's 20 STAAR testing. I'll do it. 21 MRS. LEONARD: And Gwendolyn Lucas. Are you 22 Jill? 23 UNKNOWN SPEAKER: I am. 24 MRS. LEONARD: Jill is an Assistant Scout 25 Master. And then you also get one. 11 1 UNKNOWN SPEAKER: Oh, I do? 2 MRS. LEONARD: And now we have Troop 60, led 3 by Arlo Jones who's not here. They restored granite 4 markers at Camp Verde. And Camp Verde for those that 5 don't know is listed in the National Register of 6 Historic Places. Both sides of Confederate States of 7 America granite markers were restored because really -- 8 we really appreciate that, they were unreadable. This 9 marker detailed the Camel Experiment at Camp Verde, 10 which was the only Fort in the United States that was 11 was done specifically for camels. They also did the 12 Penateka Comanches marker denoting the Comanches 13 influence in this year. 14 At this time, the team leader Anthony Jones, 15 who earned his Eagle Scout badge will come forward, 16 please. And let's see, Everett Gross(phonetic). Is 17 Edward here? 18 UNKNOWN SPEAKER: He's not here. 19 MRS. LEONARD: You want to be him? 20 UNKNOWN SPEAKER: Sure. 21 MRS. LEONARD: Robert Jackson. 22 UNKNOWN SPEAKER: They're not here. 23 MRS. LEONARD: Aaron Peschel, Dustin Martin, 24 Jack Butler, will Zeber, Phoenix Spencer. Okay, y'all 25 will take that to them. 12 1 The adult supervisors for the United 2 Methodist Church were Arlo Jones, Lisa Jones Peschel, 3 Michael Jones Jackson, Aaron Gross, and then I don't -- 4 I couldn't -- Shelby -- how do you pronounce it? 5 (Inaudible.) 6 MRS. LEONARD: Okay, and then John Jones and 7 Bridget Jones. So these are your wonderful scouts 8 that -- 9 (Applause, and pictures taken.) 10 JUDGE KELLY: Well congratulate each of you 11 and thank you for your accomplishments. And y'all are 12 free to return to school. 13 COMMISSIONER MOSER: Or take off the rest of 14 the day. 15 MRS. LEONARD: Show up next year, we've got 16 plenty more that need work. 17 JUDGE KELLY: Okay, good work. 18 COMMISSIONER MOSER: Thank you, Julie. 19 JUDGE KELLY: Well, that emptied out about 20 half the house. The next item on the agenda will be 21 item 1.2 consider, discuss and take appropriate action 22 to set a public hearing regarding the installation of a 23 stop sign on Van Hoozer Dr. W. at Shalako Dr. W. 24 intersection, Precinct 4. Kelly. 25 MS. HOFFER: Good morning. Mr. Patrick 13 1 Murphy made a request on April 12th, 2019 in regards to 2 a stop sign installation on Van Hoozer Dr. W, which is a 3 private road, and this would be at the intersection of 4 Shalako Dr. W., which is a county-maintained road. I 5 had Charlie Hastings, the County Engineer take a look at 6 this request, and Charlie believes that a stop sign was 7 needed at this location. This is a regulatory sign, and 8 it needs the Court's approval along with the public 9 hearing. 10 So at this time, I ask the Commissioners' 11 Court to set a public hearing for Monday, June 24th, 12 2019 at 9 a.m. in regards to the installation of a stop 13 sign on Van Hoozer Drive W. at the Shalako Dr. 14 intersection. And this is in Precinct 4. 15 COMMISSIONER HARRIS: I move that we set it 16 up for April 24th to discuss this. 17 JUDGE KELLY: June 24th. 18 COMMISSIONER HARRIS: June 24th. I'm sorry. 19 To take appropriate action. 20 COMMISSIONER LETZ: Second. 21 JUDGE KELLY: There's been a motion by 22 Commissioner Harris, seconded by Commissioner Letz to 23 set a public hearing on June the 24th at 9 a.m. Is 24 there any further discussion? Yes, Sir. 25 MR. MURPHY: I have some photos of the 14 1 intersection if you'd like to view them. 2 JUDGE KELLY: Well, we've got a motion to 3 set a public hearing. I think you want that, don't you? 4 MR. MURPHY: Yes. 5 JUDGE KELLY: So those in favor raise your 6 hand. Unanimous five, zero. 7 Bring your photos to the public hearing. 8 1.3 public hearing for revision of plat for 9 Pecan Valley. Charlie Hastings. 10 MR. HASTINGS: It's a public hearing. 11 JUDGE KELLY: Anybody here? Anybody here 12 for the public hearing on the revision of the plat for 13 Pecan Valley No. Two? Okay, then no one's here so I 14 will go ahead and declare the public hearing adjourned. 15 Item 1.4 public hearing for revision of plat 16 for Spicer Road(sic) No. 3, Lot 161A. Is there anyone 17 here for that? 18 MR. HASTINGS: Spicer Ranch. 19 JUDGE KELLY: Spicer Ranch? 20 MR. HASTINGS: Yes, Sir. 21 JUDGE KELLY: Spicer Ranch No. 3. Then I'll 22 go ahead and declare that public hearing adjourned. 23 Item 1.5 consider, discuss and take 24 appropriate action for the Court to approve a revision 25 of plat for Spicer Ranch Road(sic) No. 3, Lot 161A. 15 1 Charlie Hastings. 2 MR. HASTINGS: Thank you. We just held a 3 public hearing, nobody spoke. This proposed revision of 4 plat divides Lot 161A, 5.02 acres into two lots. 161A-1 5 3.89 acres with access off of Mark Dr., and Lot 161A-2, 6 1.13 acres with access on Pal Dr. 7 The County Engineer requests that the Court 8 approve revision of plat for Spicer Ranch No. 3, Lot 9 161A, plat file number 16-01563, Precinct 1. 10 COMMISSIONER BELEW: I move for approval. 11 COMMISSIONER LETZ: Second. 12 JUDGE KELLY: Commissioner Belew has made a 13 motion, being seconded by Commissioner Letz to approve 14 the revised plat of Spicer Ranch No. 3, Lot 161A into 15 lots A-1 and A-2. Any other discussion? Those in favor 16 raise your hand. Unanimous, five zero. 17 Item 1.6, a public hearing for revision of 18 plat for Hidden Hills Two, Lots 29 and 30. Anyone here 19 for the public hearing? There being no one, then that 20 public hearing will be adjourned, and we'll move on to 21 item 1.7 consider, discuss and take appropriate action 22 for the Court to approve a revision of plat for Hidden 23 Hills Two, Lots 29 and 30. 24 MR. HASTINGS: Thank you. We just held the 25 public hearing, nobody spoke. This proposed revision of 16 1 plat changes the Lot line between Lot 29. It's 2 currently 73.52 acres, and Lot 30 currently 73.81 acres. 3 Creating Lot 29R, 67.33 acres, and Lot 30R, 80 acres. 4 Access to both lots will be on Hidden Hills Ranch, and 5 Hidden Hills Ranch is a privately maintained road. 6 County Engineer requests that the Court 7 approve the revision of plat for Hidden Hills Two, lots 8 29 and 30, Volume 7, Page 177, Precinct 2. 9 COMMISSIONER MOSER: Move for approval. 10 COMMISSIONER BELEW: Second. 11 JUDGE KELLY: Commissioner Moser has moved 12 for record approval, seconded by Commissioner Belew. Is 13 there any further discussion? All those in favor raise 14 your hand. Five zero, unanimous. 15 Item 1.8 consider, discuss and take 16 appropriate action for the Court to approve a final plat 17 for Asher Ridge in Precinct 3. 18 MR. HASTINGS: Thank you. This subdivision 19 proposes one residential lot with access off of Lane 20 Valley Road, 5.01 acres. It will have it's own private 21 well, it's own septic system, it's not in the 22 floodplain, there's no proposed road. It comes off of 23 an existing road. 24 County Engineer request the Court approve 25 the final plat for Asher Ridge, Precinct 3. 17 1 COMMISSIONER LETZ: Move for approval. 2 COMMISSIONER HARRIS: Second. 3 COMMISSIONER MOSER: Second. 4 JUDGE KELLY: Commissioner Letz has moved, 5 and Commissioner Moser has seconded the approval for the 6 final plat approval for Asher Ridge in Precinct 3. Is 7 there any further discussion? Those in favor raise your 8 hand. Unanimous, five zero. 9 Okay, it is not quite 9:20 so let's go ahead 10 and skip down to -- wow, everything's timed. 11 JUDGE KELLY: 17 is the next one. Consider, 12 discuss and take appropriate action to declare items in 13 the 216th District Attorney's office as surplus and 14 dispose of it properly. Anyone here for that? 15 MR. ROBLES: Candi was unable to make it. 16 It's going to be one HP desktop printer not working, and 17 DVD shelving unit. 18 JUDGE KELLY: Any reason why they shouldn't 19 be declared surplus? 20 COMMISSIONER MOSER: Move for approval of 21 declaring those surplus. 22 COMMISSIONER BELEW: Second. 23 JUDGE KELLY: Been moved by Commissioner 24 Moser, seconded by Commissioner Belew to declare those 25 items as surplus. Those in favor raise your hand. 18 1 Opposed? Five zero. 2 We're working on getting to 9:20. Let's go 3 to 1.18 consider, discuss and take appropriate action to 4 surplus chairs 1075, 1081, 1060, 1124, 1130, and two 5 multi-colored mesh small chairs, one large black chair, 6 three brown chairs, and dispose of properly. Miss 7 Dowdy. 8 MRS. DOWDY: They're just trash really. 9 COMMISSIONER LETZ: I make a motion to 10 surplus the items as specified. 11 COMMISSIONER BELEW: Second. 12 JUDGE KELLY: Okay, we've got a motion by 13 Commissioner Letz, being seconded by Commissioner Belew 14 to surplus these items listed from the County Clerk's 15 office. Those in favor raise your hand. Five zero, 16 unanimous. 17 Go back to 9:20, which is item 1.9. 18 consider, discuss and take appropriate action for the 19 Court to approve a final plat for De Leon Estates in 20 Precinct 1. Charlie Hastings. 21 MR. HASTINGS: Thank you. This is in 22 Precinct 1, and Commissioner Precinct 1, Commissioner 23 Belew, approved the alternate plat process to be used 24 for this subdivision, proposes two residential with 25 access off of Madrona Dr. Each lot will be 5.01 acres. 19 1 Each lot will have its own private water well, septic -- 2 own septic, this they're out of the floodplain, and 3 there are no proposed roads for this since the road 4 already exists. 5 The County Engineer requests that the Court 6 approve the final plat for De Leon Estates, Precinct 1. 7 COMMISSIONER BELEW: I move for approval. 8 COMMISSIONER MOSER: Second. 9 JUDGE KELLY: It's been moved by 10 Commissioner Belew, seconded by Commissioner Moser to 11 approve the final plat for De Leon Estates. Those in 12 favor raise your hand. Opposed? Okay, five zero, 13 unanimous. 14 COMMISSIONER MOSER: Time for a break. 15 JUDGE KELLY: Well, I don't think we need a 16 break. 17 Let's to go 1.21 consider, discuss and take 18 appropriate action to approve the contract with GDM 19 Enterprises, LLC to supply two vending machines to Kerr 20 County Courthouse. I believe this is what we acted on 21 last meeting. 22 COMMISSIONER BELEW: Right. 23 JUDGE KELLY: So I have nothing other to 24 present other than to go ahead and approve that. 25 COMMISSIONER LETZ: And County Attorney's 20 1 reviewed? 2 MRS. STEBBINS: I have not reviewed it, no. 3 I didn't get it until I got the agenda. So I'll look at 4 it now if you want to approve it contingent on my -- 5 COMMISSIONER LETZ: I make a motion that we 6 approve the contract subject to the County Attorney's 7 approval. 8 COMMISSIONER BELEW: Second. 9 COMMISSIONER MOSER: Second. 10 JUDGE KELLY: Okay, motion been made to 11 approve the contract with GDM Enterprises for two 12 vending machines for Kerr County Courthouse subject to 13 the approval of the Kerr County Attorney. Any other 14 discussion? Those in favor raise your hand. Opposed? 15 Five zero. 16 1.22 consider, discuss and take appropriate 17 action to determine whether to allow retail firework 18 permit holders to sell fireworks to the public in 19 celebration of Memorial Day beginning May 22, 2019 and 20 ending at midnight on May 27th, 2019. This is just a 21 routine discussion. We either do it or we don't. 22 COMMISSIONER BELEW: I move for approval 23 with the exceptions of the rockets with fins and 24 missiles with -- 25 JUDGE KELLY: Rockets with sticks and 21 1 missiles with fins. 2 COMMISSIONER BELEW: Rockets with sticks and 3 missiles with fins. 4 COMMISSIONER HARRIS: Second. 5 JUDGE KELLY: So Commissioner Belew has made 6 a motion, seconded by Commissioner Harris to approve the 7 sale of fireworks, with the exclusion of rockets with 8 sticks and missiles with fins, for Memorial Day 9 beginning May 22 and ending May 27 at midnight. Those 10 in favor raise your hand. Opposed? Unanimous, five 11 zero. 12 1.23 consider, discuss and take appropriate 13 action to fund capital expenditure from the 2013-2014 14 C.O. (Certificate of Obligation). Commissioner Letz. 15 COMMISSIONER LETZ: This is kind of a part 16 of it. I think Commissioner Moser has another item will 17 touch on this a little bit later. But part of this we 18 have about $50,000.00 left in that 2013-14 CO, and 19 that's money that needs to get spent. And it needs -- 20 talked with James a little bit about this, and we 21 authorized $5000.00 for the repairs of the Little League 22 lights to come out of county funds, and to me rather 23 than take it out of that line item, to me would make 24 sense to take it out of the Parks CO, so we could expend 25 those funds. It's just changing where that money would 22 1 come from for that project. 2 COMMISSIONER MOSER: And how much was that? 3 COMMISSIONER LETZ: 5000. 4 COMMISSIONER BELEW: This won't affect the 5 next item, will it? 6 COMMISSIONER MOSER: No. 7 COMMISSIONER LETZ: No. I'll make a motion 8 that we authorize the expenditure of the $5000.00 for 9 previously approved repair of capital improvements at 10 Little League fields to come out of line item 11 16-681-475, which is the CO for that. 12 COMMISSIONER BELEW: I second that. I have 13 a question though. Has that met our deductible because 14 insurance was going to fix the lights? 15 COMMISSIONER LETZ: This is the part we're 16 paying. This is part of the repairs that are needed are 17 not subject or covered under that insurance, and we 18 agreed to pay up to $5000.00. The bill was 17,000, so 19 we're going to pay 5000, and the little league's paying 20 11,000. 21 COMMISSIONER MOSER: And in the Parks line, 22 what was that? 23 COMMISSIONER LETZ: It's 50,000. 24 COMMISSIONER MOSER: No; in the Parks line 25 item for Little League, we had 1900 or something like 23 1 that. 2 MR. ROBLES: 1963. 3 COMMISSIONER MOSER: Yeah, 1963. So we want 4 to leave that in for other things that may occur and 5 take this out of the CO. 6 COMMISSIONER LETZ: And I take that back. 7 It was $6000.00 that we agreed to fund; not 5000. 8 JUDGE KELLY: So that's a revised motion? 9 COMMISSIONER LETZ: Yes. 10 COMMISSIONER BELEW: And I second, yes, Sir. 11 JUDGE KELLY: Is there any further 12 discussion? 13 COMMISSIONER MOSER: One other thing. Are 14 there plans in Little League for the 1900, or just want 15 to leave it there in case? 16 COMMISSIONER LETZ: There probably will be 17 some additional things that need -- maintenance kind of 18 handles that. There's some door locks that need to be 19 done, and there's some doors that need to be replaced. 20 JUDGE KELLY: Okay, there's been an amended 21 motion and seconded, motion by Commissioner Letz, 22 seconded by Commissioner Belew to approve the $6000.00 23 transfer funds from the Certificate of Obligation for 24 use at the Little League fields. Is there any other 25 discussion? Those in favor raise your hand. Five zero, 24 1 unanimous. 2 Okay, Charlie, there's item 1.10 consider, 3 discuss and take appropriate action to authorize the 4 County Engineer to submit technical comments to FEMA 5 concerning proposed changes to the Kerr County Flood 6 Insurance Study and Flood Insurance Rate Maps. 7 MR. HASTINGS: Thank you. In your packet 8 attached are copies of couple of affidavits from the 9 Hill Country Community Journal, the Bandera Bulletin, 10 the West Kerr Current, and Kerrville Daily Times 11 concerning a public hearing held on April the 22nd, 2019 12 to receive public comments and technical appeals in 13 relation to the Department of Homeland Security Federal 14 Emergency Management Agency proposed changes to the Kerr 15 County Flood Insurance Study and Flood Insurance Rate 16 Maps. 0600G, 06250G, 0650G, 0750G, 0775G. Nobody spoke 17 at the public hearing except the County Engineer. 18 The technical comments related to the 19 proposed changes consist of the following comments in 20 the flood profile sheet of the flood instrument study. 21 There were no comments on the Flood Insurance Rate Maps. 22 The comments are: Sheet 02P, Station 8,650, 23 there's a typo. It should read Highway 16; it reads 24 Highway 18. We would like that to be corrected. 25 Sheet 09P, Station 404, there's a typo. It 25 1 should read Homilius Road. They misspelled Homilius. 2 Sheet 09P, Station 408.1, please add "FM 3 480" to San Antonio Street. These will make our maps 4 and our Flood Insurance Study more usable to us if we 5 get these corrections made. 6 Sheet 10P, Station 411, please add Center 7 Point River Road. We were missing "River" on this. 8 And Brinks Crossing, sheet 10P, Station 9 406.4 is a typo, it should read Loop 534 Bridge. We 10 also need the bridge shown in the cross section, they 11 don't have it in there. 12 Below are, I'm going to read a recap of the 13 timeline for our community to submit our technical-based 14 appeals to FEMA for consideration for publication of the 15 new maps. 16 November the 23rd, 2019 FEMA published 17 notification of map changes in the Federal Registry. 18 That's complete. On February the 6th, 2019 from 6 to 8 19 p.m. Kerr County posted the Medina Watershed floodplain 20 map changes town hall meeting at the Youth Event Center. 21 Notifications were mailed to the 66 affected property 22 owners. The meeting was attended by representatives 23 from the San Antonio River Authority. They were making 24 the proposed changes through FEMA. Texas Water 25 Development Board Flood Outreach Specialist, the Region 26 1 VI National Flood Insurance Program, and Kerr County 2 Floodplain Administration. The meeting had one 3 attendee, that meeting complete. 4 On February 22nd, 2019, FEMA published their 5 first notification of map changes in the West Kerr 6 Current, and the Kerrville Daily Times. That's 7 complete. 8 March the 1st, 2019, FEMA published their 9 second notification of map changes in the West Kerr 10 Current, and Kerrville Daily Times. This starts the 11 90-day appeal period, and the deadline to appeal is 12 approaching would be June the first, 2019. We're going 13 to make that timeline. 14 March the 11th, 2019, Kerr County set a 15 public hearing at a time to receive public comment. 16 That's complete. 17 March the 20th, 2019 through April the 18th, 18 2019, we published notices of the public hearing. We, 19 Kerr County did, in the Hill Country Community Journal, 20 the Bandera Bulletin, the West Kerr Current, and the 21 Kerrville Daily Times. Those are all complete. 22 And on April the 22nd, 2019, Kerr County 23 held their public hearing to gather public comments and 24 technical appeals. I mentioned that nobody spoke except 25 County Engineer, so that's complete. 27 1 And today, May the 13th, 2019, at the Kerr 2 County Commissioners' Court, I'm going to ask the Court 3 to authorize the County Engineer to submit those 4 technical comments that I read to you a moment ago. Our 5 deadline for the public comments appeals is June the 6 first. I will send that letter as soon as I've got a 7 copy of the Court order authorizing me to send that 8 letter. 9 With all that being said, the County 10 Engineer requests the Court to authorize the County 11 Engineer to submit technical comments to FEMA concerning 12 proposed changes to the Kerr County Flood Insurance 13 Study, and Flood Insurance Rate Maps, 0600G, 0625G, 14 0650G, 0750G, and 0775G. This is the South Kerr County 15 Medina Watershed. It affects Precincts 1, 2, 3, and 4. 16 COMMISSIONER LETZ: I move for approval, and 17 authorize the County Engineer to submit the revisions as 18 read into the record. 19 COMMISSIONER HARRIS: Second. 20 JUDGE KELLY: Moved by Commissioner Letz, 21 being seconded by Commissioner Harris to approve the 22 technical comments that were just made by County 23 Engineer regarding the Kerr County Flood Insurance Study 24 and Flood Insurance Rate Maps. Any further discussion? 25 COMMISSIONER LETZ: I have one comment. 28 1 Charlie, on your recap there's a typo and I'm not sure 2 what you read, but since we were going off what you 3 read, you have written 11-23-19, FEMA published 4 notification. 5 MR. HASTINGS: Should be '18. 6 COMMISSIONER LETZ: I just wanted to make 7 sure that is correct on the record. 8 MR. HASTINGS: It was 2018. Yes, that's 9 correct. 10 JUDGE KELLY: We have a motion, and the 11 motion that is to reflect the correction of '18? 12 COMMISSIONER LETZ: Yes. 13 JUDGE KELLY: That's approved. Any further 14 discussion? Those in favor raise your hand. Five zero. 15 Item 1.11 consider, discuss and take 16 appropriate action for the Court to set a public hearing 17 for 9:00 a.m. on June 24th, 2019 for a revision of plat 18 for Spicer Ranch No. 3, Lot 166-B. Charlie. 19 MR. HASTINGS: Thank you. You'll recall 20 that this subdivision was partially subdivided about a 21 year or a year and a half ago. This is a revision of 22 plat. It's a total of 7.09 acres. The proposed number 23 of lots is one. The smallest lot will be 7.09 acres. 24 It's on a public water supply. It will have its own 25 septic system, OSSF. It's out of the floodplain, and 29 1 there are no proposed roads. This is off of Mai Road, 2 M-A-I Road. This proposed revision of plat corrects 3 part of Lot 166 that was illegally subdivided to be 4 known as Lot 166-B, and the access is off of Mai Road. 5 And the County Engineer requests the Court 6 set a public hearing for 9 a.m. on June 24th, 2019 for a 7 revision of plat for Spicer Ranch 3, Lot 166-B, Page 85, 8 Precinct 1. 9 COMMISSIONER BELEW: Move for approval of 10 the public meeting. 11 COMMISSIONER MOSER: Second. 12 JUDGE KELLY: Okay, it's been moved by 13 Commissioner Belew, seconded by Commissioner Moser to 14 approve the public meeting. Any further discussion? 15 COMMISSIONER LETZ: Question. If I'm 16 thinking of the right tract, is this the one where 17 there's access issues to build and trying to get to the 18 back of it? 19 MR. HASTINGS: Trying to get to the back, 20 yes, Sir, that's right. 21 JUDGE KELLY: Those in favor raise your 22 hand. Opposed? Five zero, unanimous. 23 Item 1.12 there's a report by the Veteran 24 Service Advisory Committee. Mr. Noller. 25 MR. NOLLER: Thank you. Good morning. I'm 30 1 Gary Noller at 140 Ray Drive in Center Point. And here 2 with other members of the Veterans Advisory Committee. 3 Commissioner Moser, and another services Officers. 4 Marty Mistretta, Vicki Marsh, and Bill Cantrell. 5 Another member Byron Warren is out of town and could not 6 make the meeting today. 7 But we've been working over the last several 8 months after an appointment of this committee, and it's 9 been a fairly busy time, particularly with the on 10 boarding of a new Service Officer on January 1. And now 11 we're rolling into Memorial Day in a couple weeks. 12 And we've had several meetings, probably at 13 least two a month ever since November or so, which is a 14 lot more meetings than we anticipated we were going to 15 be having. And anticipate that we won't be having that 16 many meetings in the future. But there are certain 17 things that have to get done and a lot of that is 18 start-up, and once we get it started up and then 19 hopefully the activity will fall off a bit. 20 I do have a written report, which I gave 21 copies to Jody. I would like to go over just a few of 22 those items while we have time here today. One of items 23 that we submitted is going to be on the agenda today in 24 executive session, is with regard to the Resolution that 25 formed this committee and a few of the procedural terms 31 1 and conditions of the meeting. When that was submitted 2 it was done by Commissioner Reeves, and we really 3 thought there were a couple of things that we would like 4 to have different that's in there, so we came back with 5 what that is and you can consider that later and 6 determine if that's a -- 7 COMMISSIONER MOSER: Gary, as a matter of 8 fact that's the next agenda item so that's not in 9 executive session. 10 MR. NOLAN: Well, good. Then we'll know 11 before we leave. 12 COMMISSIONER MOSER: Yeah. 13 MR. NOLAN: Also, right after we got formed 14 was the hiring of Marty Mistretta as Service Officer, 15 and she came in, and we pledged to her as well as to the 16 Commissioner Moser that we would do all we could do to 17 help get her up and running, and answer questions that 18 we could. Since we're all old-timers, especially in 19 this kind of business and we know a few things, and we 20 can hopefully give her some of that wisdom. 21 We've met with her individually over the 22 times, some of us came in as we had time to do so, we 23 met with her as a group. And I'll talk a little bit 24 more about that in a later item. 25 Most recently we did come in, I think about 32 1 a month ago, and talked about Memorial Day. It's a Kerr 2 County Memorial Day so that County has some 3 responsibility, I think, to help run that. So Marty is 4 considered chairman of that, and the Advisory Committee 5 accepted for this year the role as the remaining members 6 of the Memorial Day Committee. But I don't know that 7 that means that we want to be Memorial Day Committee 8 members forever and ever and ever. But most of that 9 planning is complete now. We appreciate all of the 10 support that you have pledged to give to that. 11 We're going to have a couple of follow-up 12 meetings this week. We're going to have kind of a dry 13 run there on the Wednesday before the Monday. Memorial 14 Day is May 27th, so don't ask me what the date the 15 Wednesday is before that, but we try to come over and 16 make sure we have a smooth operation, everything's in 17 place so we're not up here at the last minute as we've 18 been sometimes in the past trying to find out which 19 electric box really has electricity in it. And one time 20 it took Commissioner Moser to find it for us. So we 21 don't really have anything new to go over on that. 22 One of the big things that we watched here 23 in the last few months is the training that's completed 24 by the Service Officer, because you can hire a Service 25 Officer absolutely positively has never trained to be a 33 1 service officer. You can hire a trained one, but you 2 don't have to. So Marty came in, immediately took up 3 several things headlong. One of them was to pick up 4 training. Training has changed a little bit in recent 5 years. It used to be pretty much you had to go to 6 conferences, spring conference, fall conference provided 7 by Texas Veterans Commission, but that involves a lot of 8 travel and a lot of expense. And with technology out 9 there, there's a huge amount of training that's now 10 available on the computer through Webinars. So I came 11 in a time or two and say what's going on today, and she 12 says oh, I'm doing some training here on Webinar. There 13 is still some travel requirements to go to, what I'll 14 call classroom training. Most of that is now localized 15 to where it might be a few counties. Texas Veterans 16 Commission may get Gillespie County, Bandera County, 17 Kendall County, Kerr County, Frio County, Hondo County, 18 any of those that have service officers and meet 19 somewhere kind of in the middle of that and conduct 20 several hours of training. 21 There is a requirement in the State of Texas 22 that a county Service Officer achieve 12 credit hours. 23 They can be certified by the Texas Veterans Commission, 24 and Marty has got that done. And then there's a 25 requirement that to maintain that certification you have 34 1 to get 12 hours a year beyond that. 2 Moving off on certifications accreditation, 3 and that is more training, and that is VA accreditation. 4 You get certified by Texas Veterans Commission. You get 5 accredited by the Department of Veterans Affairs. And 6 you really need to be accredited by the Department of 7 Veterans Affairs to be able to fully assist veterans and 8 dependents and survivors. And Marty is well on the way 9 to getting that complete, and we're very happy about 10 that. 11 I told them I would do a dance when she gets 12 it done. We just haven't decided exactly where that 13 dance is going to be at. 14 JUDGE KELLY: Well, we can set it on the 15 agenda. 16 MR. NOLAN: Moving on from the training. 17 Performance. When she came in, I would say she grabbed 18 the thing by the horns and really took it. Did a major 19 reorganization in the office. Kind of had to do some 20 upgrading on some office equipment, computers, copiers, 21 fax machine. Attack the file system to make sure all of 22 the records that were on paper records were in order, 23 and began to pick up on some unfinished business. There 24 were some veterans who had business started last year 25 that were wanting to know where am I at, so that became 35 1 a very high priority for her to go back in and say well 2 this is what's done, this is what's not done, this is 3 what we need to do. 4 And she always -- when people found out that 5 we had a new Service Officer, she was invited out on 6 some occasions to give presentations to local groups, 7 organizations, to describe what services she offers to 8 veterans, which we certainly appreciate that. And she 9 began doing forms, she had real work to do. You only 10 get to be the new guy for so long and then you really 11 should start doing your job, you know, and that probably 12 came very quickly for her. People walking in who may 13 have never visited with a service officer before, so 14 they're not checking up on what was done last year, but 15 they're wanting to start something new, so she picked up 16 on that very quickly, and was assign by the Texas 17 Veterans Commission to mentor with Tammy Jean Franklin. 18 Tammy Jean Franklin is the Texas Veterans Commission 19 employee who's located at the Veterans Administration 20 building here. So she was -- Marty would get things 21 down about as far as she could go and then she would 22 consult with Tammy Jean Franklin to complete that so the 23 veterans that came in were not put on off, and saying 24 well you need to come back in six months until we really 25 know what's going on. They were picked up with what 36 1 they could do. 2 Additionally to that, Marty has consulted 3 with Tami King, the Veteran Service Officer in Gillespie 4 County. And then the supervisor at Texas Veterans 5 Commission, Mike Yaeger, who has a Region in the State 6 of Texas, I don't know, let's say it's a fourth of the 7 State of Texas, but he supervises all Texas Veterans 8 Commission Service Officers as well as the training of 9 County Service Officers, came out here and spent one 10 day. And when he was done, I asked Marty, and he's a 11 Marine veteran from Viet Nam probably about my age, and 12 I met him, and I said how did that go, and she said we 13 didn't even stop for lunch. And I said well next time 14 you need to tell them to take a lunch break. 15 So he has a personal interest to make sure 16 that the training that she receives and the ability that 17 she's going to have to have the capabilities to help 18 veterans get done. So she's well under way, okay. And 19 the general consensus from the members is we're happy. 20 A couple comments beyond that, one of the 21 things that I'd like to say that I've noticed, and I'll 22 give you an example is I think Marty's not afraid to 23 accept the challenge of helping people. And sometimes 24 it would be very easy if a person come in and says I 25 need this, I need this and I need that, and I said okay 37 1 well, you know, I can help you do that, but you gotta go 2 do this first and come back. Well a recent example is 3 she had a widow come in that was wanting to obtain 4 benefits through her husband was a veteran. Well, there 5 are certain things you have to have. You have to prove 6 that your spouse is deceased, and you do that through a 7 death certificate. And the woman didn't have a birth 8 certificate and the husband had died several years ago 9 in Michigan. So it's very possible that you could say 10 well, you need to go get that death certificate and 11 bring that back to me, and when you bring that death 12 certificate back to me I'll help you, but until you 13 bring that death certificate back to me, I can't help. 14 So the person goes out the door and they may never get 15 the death certificate, so they may never get the help. 16 But Marty sat down on the computer and used 17 her investigative skills and some of the previous 18 knowledge she has with the way things work in the world, 19 went online and found the death certificate for this 20 woman's husband and was able to get it and provide it to 21 her so they claimed the proceeding. I like to see that 22 done. I really do appreciate the fact that she'll do 23 that because I would almost say that some people might 24 say that's optional, you provide me with that form and 25 then I'll help you. And so I encourage her to do that, 38 1 encourage you to allow her to do that kind of stuff. 2 And you always have to play that back, was 3 that going to take you an hour to find, or is it going 4 to take you three days to find. Because if it's going 5 to take you three days to find then we gotta prioritize 6 that along with everything else you gotta do. But I 7 appreciate the fact that she had that sense of, I can 8 probably do this for you, so I will do this for you 9 versus, I can probably do this for you, and you may be 10 able to do this for you, but I don't want the work so 11 you do it. So we're very happy to hear that success 12 story from her. 13 She's also very comfortable asking 14 questions. It's almost every time we meet and we say 15 what's going on today, well I have this question with so 16 and so and so. So that's one of the ways you learn. 17 There's ten ways you can learn stuff, but one way is ask 18 somebody you think knows the answer to, and hopefully 19 they'll give you the right answer. 20 So sometimes people are not comfortable 21 asking you questions, because that's going to show their 22 lack of knowledge, and they don't want to. So we 23 appreciate the fact and we encourage her to continue to 24 do that. 25 Just a couple things to finish up here with 39 1 and looking forward down the road. She has accomplished 2 a considerable amount of training, and she still has 3 training to complete, and like I said before many cases 4 this may involve travel. Probably not a lot of 5 overnight travel, but want to make sure in her budget 6 for her training budget that she has adequate funding, 7 and if she needs additional funding beyond the budget, 8 because she didn't prepare this budget that she's 9 working off of. If that's involving, you know, a little 10 bit of new computer software that gets her further down 11 the road, or a trip up to Austin for overnight for 12 something TDC is doing in the home office up there. We 13 encourage her to ask that and certainly appreciate the 14 fact if you could find the ways to make those 15 considerations. 16 The other thing that we've talked about with 17 her is she's got a lot of stuff to do, she's finding out 18 there's a lot of stuff to do. And as we always say 19 there's nothing succeeds like success. And I think as 20 the word on the street gets out there among veterans 21 that there's a Service Officer out there, and she's 22 really pretty sharp, there's going to be more people 23 coming in down here. 24 And there is a provision that I was aware 25 of, and we talked briefly about it, and we'd like to 40 1 follow up on it. Veterans who are going to school on 2 the GI Bill can be employed by certain other people in 3 part-time jobs at minimum wage, and their pay is covered 4 by the VA. It's a work-study program run by the VA. 5 And one of the places that the veterans can work is for 6 a Service Officer, so we're going to try to see if we 7 can get a student, if that's at Schreiner University, or 8 Alamo College. As long as they're on a GI Bill and want 9 to work a little bit, then we can set up some kind of an 10 agreement between the Commissioners and the Service 11 Officer and the student. Have them come in, and they 12 could do whatever she wants them to do. A lot of times 13 that might be small chores that might be time consuming 14 that she'd like to get done. 15 So at that point, I'm done. 16 COMMISSIONER MOSER: Thank you. This is one 17 of the quarterly reports, so this is the first one. I 18 think if you look at it from a veterans perspective. 19 There are over 5000 veterans in Kerr County. Their 20 needs are becoming more obvious as this progresses, and 21 I personally can't thank you enough for the Advisory 22 Committee for helping Marty, and helping the County 23 better serve these veterans, because with your knowledge 24 and from the members of the advisory committee, it's 25 been a wealth of knowledge and help for the veterans, 41 1 and also for Marty. And like I said, she's kind of like 2 a solid rocket once you light it, it goes really quick. 3 So her rocket was lit, and she had a lot of things to 4 do, and thank you for what all you guys have done to 5 help her. 6 MR. NOLLER: And she's prepared some numbers 7 which you want to take a look at, and expect that she 8 may deliver those to you shortly. 9 COMMISSIONER MOSER: Yeah, I think that's 10 going to be in executive session, that part of it. 11 MR. NOLLER: All right, thank you, 12 gentlemen. 13 COMMISSIONER LETZ: Gary, I do have one 14 question, Gary. On the last point you made about the 15 part-time help. 16 JUDGE KELLY: Work-study program. 17 COMMISSIONER LETZ: Work-study program. 18 When will you find out if that -- or Marty find out, or 19 whoever finds out, if that's doable? 20 MR. NOLLER: I can leave here and go to 21 Schreiner on my way home, but they have usually a 22 financial aids person who knows who's on GI Bill, and 23 see if they could identify a student who needs 24 additional -- or would like to have additional funding 25 and has the time, and then it's merely a matter of 42 1 filing a form with the VA. and then Marty would have to 2 send a form in every week that basically says this 3 person was here 16 hours week and then the VA cuts a 4 check to the veteran. So there is really no paperwork 5 involvement other than you would basically agree that 6 this person could come in and set in the desk in there, 7 and maybe she goes out to meet with a veteran, and this 8 person greets people who come in and answers the phone, 9 or maybe she has items that need to be photocopied or -- 10 the only thing that's required is that person has to do 11 things for veterans. They couldn't go over to the Tax 12 Office and sort mail, for example. 13 COMMISSIONER MOSER: And that would be a 14 temporary position, so it would be, you know, a Person 15 Friday that would help do things, but emphasize the fact 16 that that would be a temporary position. 17 MR. NOLLER: Yes. Be as long as that 18 student was in school for that semester, and if that 19 student goes away, it could be a different student the 20 next semester. 21 COMMISSIONER MOSER: Gary, while you're 22 there, why don't you -- you mentioned awhile ago the 23 charter for the advisory committee, and the things that 24 were needed to be added. Do you want to talk about 25 that? 43 1 MR. NOLLER: One of the things that we 2 looked at was the composition of the committee, and the 3 Resolution said that Commissioner and the Service 4 Officer. Well, we felt like if we're an Advisory 5 Committee to the Commissioners and to the Service 6 Officer, then they probably shouldn't be on the 7 committee. And I don't know that that's really a big 8 deal, I mean we would probably invite them anyway. It 9 just kind of sounded some legal technicalities if you go 10 to a vote sometimes and, you know, wait a minute. But 11 it's an advisory vote and I don't think you're bound to 12 do anything in the world advisory committee says to do 13 anyway. But that was one of the things. 14 And then I think we outlined a little bit on 15 quorums, a little bit more on how many members do you 16 have to have to establish a quorum, and then how many 17 members you have to have to carry a vote. With only 18 four people, you know, you almost need to have three 19 members there, and all three of them better vote the 20 same way. So a quorum was addressed. The composition 21 of the committee was addressed. 22 And then I think there's a sentence in there 23 to clarify whether this was subject to open meeting 24 rules or not. 25 COMMISSIONER MOSER: Okay. Thank you. 44 1 Thanks again. 2 JUDGE KELLY: Gary, the Court wants to thank 3 you and your committee. And we want to also express our 4 observation of the rapid turn around in our Veteran 5 Services. For those of you that are not familiar with 6 what they're doing, it is outstanding, and we are very 7 very impressed, so thank you very much. 8 The next item on the agenda is 1.13 9 consider, discuss and take appropriate action to update 10 the duties of the Veteran Services Advisory Committee. 11 COMMISSIONER MOSER: That's me. Judge, as 12 Gary and the Advisory Committee just noted, the Advisory 13 Committee that we approved with Court Order 37100 had 14 two things that were not included on it. One of them 15 was a quorum and voting, and the other one was 16 amendments. And the amendments would be where the 17 Advisory Committee recommends any changes to 18 Commissioners' Court for revisions of that. 19 So with that, I make a motion that we modify 20 the Veteran Service Officer's Advisory Committee to 21 include those two items, and whatever action is 22 necessary. We can either rescind the Court Order, or 23 just amend it, whatever the right procedure is. 24 COMMISSIONER LETZ: Can you state those two 25 things again? 45 1 COMMISSIONER MOSER: Yeah. One of them it 2 adds a quorum in voting -- let me just read it real 3 quick. "A quorum of members is required to conduct 4 committee meeting and to vote on motions. The following 5 to be required: Number of committee meetings, number of 6 committee, number of for a quorum, and number of votes 7 to be decided on motion. And that depends on number of 8 people on the committee from four to six. 9 And the next item is amendments. This 10 document, the Advisory Committee charter here, this 11 document may be amended from time to time by vote of the 12 Advisory Committee, and upon approval by Kerr County 13 Commissioners' Court. 14 COMMISSIONER BELEW: So it's to be 15 determined still in the next meeting, is that it? 16 COMMISSIONER MOSER: No, no. My motion is 17 to modify the Advisory Committee Charter as written by 18 adding those two items to it. The other items in there 19 stay in place. 20 COMMISSIONER BELEW: So how many is a 21 quorum? 22 COMMISSIONER MOSER: The quorum if there's 23 four members of the committee, the quorum is three. The 24 number of votes to decide a motion is three. If the 25 number for a committee members of five, then it's three 46 1 for a quorum and three for votes. If the number of 2 committee members are six, then it's four per quorum and 3 four for deciding on a motion. 4 COMMISSIONER BELEW: So that's all in there? 5 COMMISSIONER LETZ: Just as a thought, and 6 I'll go with either way you want to do it. But with the 7 Advisory Committee for -- the Animal Advisory Committee, 8 we just had included in that -- establishment of that, 9 that the committee development their operating 10 procedures as a blank statement and let them figure out 11 how they wanted to operate as a committee, which is kind 12 of what you're getting at here. And in case there's 13 something else to avoid having to come back and having 14 to amend in the future. It's up to them that they need 15 to provide and they can provide it to the Court. 16 COMMISSIONER MOSER: I don't have any 17 problem with that. Advisory Committee or -- Marty, you 18 have any -- okay. We can instead of having a quorum in 19 voting -- what was your recommendation? 20 COMMISSIONER LETZ: I think it was to 21 authorize the Advisory Committee to create operating 22 procedures for the committee. 23 COMMISSIONER MOSER: I'll accept that. 24 Change that motion, okay? 25 COMMISSIONER BELEW: I think -- where are 47 1 they kept on file so somebody could verify what they 2 are? 3 COMMISSIONER MOSER: Yeah. Well -- 4 COMMISSIONER BELEW: Where are they kept? 5 Are the records kept in the -- 6 COMMISSIONER LETZ: They're with Marty, or 7 the Commissioners' Court. 8 COMMISSIONER MOSER: Same with Animal 9 Service. 10 COMMISSIONER BELEW: As long as somebody can 11 look them up, I think that's a good idea. 12 JUDGE KELLY: So we've got an amended motion 13 by Commissioner Moser, seconded by Commissioner Harris 14 for the Veterans Service Advisory Committee to establish 15 their own operating procedures and rules, to be kept at 16 the Veterans Services Office. 17 COMMISSIONER MOSER: Well, that's one item. 18 The other one was how to amend their charter, okay, and 19 that's by making recommendations and then bringing it to 20 Commissioners' Court, yeah. 21 So let me restate it. We have a Charter for 22 the Advisory Committee, okay, and the motion is to add 23 two items to that Advisory Committee Charter. One of 24 them is the operating procedure, which Commissioner Letz 25 just dealinated, and the other one is any changes to 48 1 their charter would be made recommendations to the 2 Commissioners' Court, and approval by Commissioners' 3 Court. 4 COMMISSIONER HARRIS: Second. 5 JUDGE KELLY: Motion made by Commissioner 6 Moser being seconded by Commissioner Harris. Any 7 further discussion? Those in favor raise your hand. 8 Five zero, unanimous. 9 Okay. Charlie, the next item on the 10 agenda -- do we need to take a break, or how long are we 11 going to go? 12 MR. HASTINGS: We can go through it quick. 13 We can do the next three if you like. 14 JUDGE KELLY: Well, why don't we take a 15 ten-minute break, and let's be back at 10:10. We'll 16 take a break and pick up these three things. 17 (Ten-minute break.) 18 JUDGE KELLY: Back in session. The next 19 item on the agenda is 1.14 consider, discuss and take 20 appropriate action to approve Amendment Number 11 to the 21 agreement for engineering services between Kerr County 22 and Tetra Tech, Inc. for Project Management and 23 Administration, Operations and Maintenance Manuals, EDAP 24 Phase Construction Engineering Services, Project Updates 25 and Revisions for the East Kerr County/Center Point 49 1 Wastewater Project, Phases 1, 2, and 3. Charlie. 2 MR. HASTINGS: Thank you. In your packet is 3 contract amendment number 11 to the agreement for 4 engineering services between Kerr County and Tetra Tech, 5 Inc. for project management and administration for 6 phases 2 and 3. Operation and maintenance manuals, 7 Phases 1, 2 and 3. EDAP phase construction engineering 8 services, that's Phase 3. Project update and revision 9 for Phases 1, 2, and 3 of the East Kerr County/Center 10 Point Wastewater Project for a total compensation of 11 $652,799.00. The project budget for these services is 12 $763,395.00. So if we adopt this there's going to be a 13 very nice cushion in there in case we need anything else 14 done. 15 County Engineer request that the Court 16 approve Amendment Number 11 to the agreement for 17 engineering services between Kerr County and Tetra Tech, 18 Inc. for project management and administration, 19 operations and maintenance manuals, EDAP phase 20 construction engineering services, project updates and 21 revisions for the East Kerr County/Center Point 22 Wastewater Project, Phases 1, 2, and 3 in the amount of 23 $652,799.00. Texas Water Development Board Project 24 Number 10366. This is in Precincts 2 and 3. 25 COMMISSIONER MOSER: Charlie, and this will 50 1 take us through the end of the project. 2 MR. HASTINGS: Yes, Sir. 3 COMMISSIONER MOSER: For the engineering 4 services, number one, and is in the budget. 5 MR. HASTINGS: Yes. 6 COMMISSIONER MOSER: Okay, move for 7 approval. 8 COMMISSIONER LETZ: Second. 9 JUDGE KELLY: Okay, it's been moved by 10 Commissioner Moser, and seconded by Commissioner Letz to 11 approve Amendment No. 11 to the agreement of engineering 12 services between Kerr County and Tetra Tech Inc. for the 13 Center Point Wastewater Improvements. Is there any 14 other discussion? Okay, those in favor raise your hand. 15 Unanimous, five zero. And I'm going to go ahead and 16 sign the contract so you don't have to worry about it. 17 MR. BURGER: Thank you. 18 JUDGE KELLY: Okay, next item on the agenda 19 is 1.15 consider, discuss and take appropriate action 20 for the Court to approve Amendment No. 1 to the 21 agreement for administrative services between Kerr 22 County and GrantWorks, Inc. for the East Kerr 23 County/Center Point Wastewater Projects. Phases 2 and 24 3. Charlie. 25 MR. HASTINGS: Thank you. In your packet is 51 1 Amendment No. 1 for this, the administrative services. 2 It's between Kerr County and GrantWorks. This gets us 3 through Phases 2 and 3. It's a budgeted item. This is 4 for Phases 2 and 3. If approved, it will be for 5 $283,000.00. I think we have three -- I want to say 6 $350,000.00 for that, so it's under the budget. But 7 that 350 also includes the administrative services that 8 we provide in-house. But this is under that, and it 9 leaves that nice cushion so that we can still continue 10 to turn in our time sheets for my time, Bobby's time, 11 County Attorney, whoever is on staff that's putting time 12 in. 13 COMMISSIONER MOSER: I think the GrantWorks 14 is 283,000, right, out of the 350. 15 MR. HASTINGS: Yes, Sir, that's right. 16 County Engineer requests that the Court authorize the 17 Judge to execute a contract for Amendment No. 1 to the 18 agreement for administrative services between Kerr 19 County and GrantWorks Inc. for the East Kerr 20 County/Center Point Wastewater Project, Phases 2 and 3,. 21 Texas Water Development Board Project No. 10366 in the 22 amount of $283,000.00. Precincts 2 and 3. 23 COMMISSIONER MOSER: Move for approval. 24 COMMISSIONER LETZ: Second. 25 JUDGE KELLY: Okay, motion made by 52 1 Commissioner Moser, seconded by Commissioner Letz to 2 approve Amendment No. 1 to the GrantWorks contract. Is 3 there any further discussion? 4 COMMISSIONER LETZ: I'll make a quick 5 comment, Judge. I think at our last meeting, or maybe 6 the one before that, we talked about grants and 7 compliance, which is an important issue. And this is a 8 large portion of what GrantWorks does, and it's really 9 important that we get -- you know, they've done a really 10 good job for the County, and this is critical for our 11 long-term success. 12 COMMISSIONER MOSER: Yeah. Tetra Tech does 13 the engineering, GrantWorks does the administrative, so 14 both critically important. Okay. 15 JUDGE KELLY: Okay, any other discussion? 16 Those in favor raise your hand. Five zero, unanimous. 17 And before GrantWorks and Tetra Tech leave, 18 I want you to know that we really appreciate and value 19 our relationship with you, and appreciate all that 20 you've done to help us. And we really do appreciate 21 what you do on the grant. Seriously, we do. It hasn't 22 gone unnoticed, just to say. 23 Okay, the next item on the agenda is 1.16 24 consider, discuss and take appropriate action for the 25 Court to approve a final plat for Tinco Industry 53 1 Addition, Precinct 4. Charlie. 2 MR. HASTINGS: Thank you. A preliminary 3 plat for this subdivision was approved November 13th, 4 2018 by Court Order 37126, and access to the subdivision 5 will be at the end of Robby Ln., an existing private 6 road off of Cedar Mill. The Lot is in Kerrville ETJ. 7 And since the Lot is over five acres, it is exempt from 8 the City of Kerrville subdivision ordinance. It's not 9 exempt from our Court Order requiring the subdivision 10 being platted. 11 The County Engineer request that the Court 12 approve the final plat for Tinco Industry Addition, 13 Precinct 4. It is 5.33 acres. 14 JUDGE KELLY: Any discussion? 15 COMMISSIONER HARRIS: I move for approval. 16 COMMISSIONER LETZ: Second. 17 JUDGE KELLY: Commissioner Harris has made a 18 motion, seconded by Commissioner Letz to approve the 19 Tinco Industry Addition. Is there any other discussion? 20 COMMISSIONER LETZ: The only question I have 21 is that the entrance into it looks a little bit odd. Is 22 it just the way it was drawn? I mean there's no -- 23 MR. HASTINGS: I think it's coming off of 24 that existing private road, and so it does have a 25 strange look to it. But I've driven out there, I've 54 1 driven these lanes, and this is the best they can do. 2 COMMISSIONER LETZ: Okay. All right. 3 JUDGE KELLY: Okay, no further discussion. 4 Those in favor raise your hand. Five zero, unanimous. 5 Thank you, Charlie. 6 MR. HASTINGS: Thank you. 7 JUDGE KELLY: Okay, I think we've caught up 8 on time. Item 1.19 consider, discuss and take 9 appropriate action to accept a $1000.00 donation to be 10 used specifically for the purchase of identification 11 microchips. Animal Services, Reagan. 12 MR. GIVENS: Good morning. We received a 13 $1000.00 donation from a citizen of Kerr County under 14 the condition of anonymity. They want it to be used for 15 the purchase of microchips for the animals, and other 16 scanners for scanning the microchips. And I've included 17 the letter in the backup there so you can read it. And 18 I'd like to say thank you to them for doing that, 19 because that's very helpful. 20 COMMISSIONER LETZ: I make a motion that we 21 accept donation of $1000.00. 22 COMMISSIONER HARRIS: Second. 23 JUDGE KELLY: It's been moved by 24 Commissioner Letz, being seconded by Commissioner Harris 25 to accept the $1000.00 donation to the identification 55 1 microchips. 2 COMMISSIONER BELEW: I'd like to know how 3 many that will purchase. 4 MR. GIVENS: That's going to be 100, right 5 at 100. And we could buy -- what I'm trying to do is 6 outfit enough scanners through the office to where it's 7 easy so whenever an animal comes in the back a kennel 8 tech can assist in getting them scanned. If an animal 9 comes in the front, we've got them in the office. 10 Nicole has her own because she's constantly scanning 11 also. And then I'm trying to get enough to where we can 12 outfit each vehicle. I think I need one or two more, 13 and we'll be fully outfitted for scanners. 14 COMMISSIONER BELEW: So is the practice as 15 the animal goes out for adoption they get the chip in 16 them? 17 MR. GIVENS: Yes, Sir. 18 JUDGE KELLY: Any further discussion? Those 19 in favor raise your hand. Five zero. 20 Item 1.20 consider, discuss and take 21 appropriate action to accept donations for the month of 22 April, 2019 as listed in the Kerr County Animal Services 23 donation log. Reagan. 24 MR. GIVENS: So this month we had several 25 bags of dog food. They were probably about the 20 56 1 dollar size each, two of them. And you see that in the 2 donation register. 3 COMMISSIONER LETZ: I'll make a motion that 4 we accept the items listed on the donation register as 5 presented. 6 COMMISSIONER MOSER: Is there anything that 7 we can do to say Reagan's authorized to accept up to a 8 limit of some amount or -- 9 COMMISSIONER LETZ: The problem is that the 10 Court -- the Sheriff does the same thing. We have to 11 accept. Only the Commissioners' Court can accept 12 donations, as I understand it. And this is a kind of a 13 compromise what we're doing right now to do it monthly 14 as opposed to every time we get a bag of dog food. 15 COMMISSIONER MOSER: Okay, good enough. 16 COMMISSIONER BELEW: So I've seconded that. 17 JUDGE KELLY: Okay. A motion's been made by 18 Commissioner Letz, seconded by Commissioner Belew to 19 approve the donations as listed in the donation log for 20 the Animal Services. Any further discussion? Those in 21 favor raise your hand. Five zero, unanimous. 22 Back to 1.21 that we visited earlier when we 23 approved subject to the County Attorney's review of the 24 contract. She has reviewed the contract and would like 25 to modify paragraph number four to provide that the 57 1 lessee, meaning GDM shall have the right to enter the 2 premises during regular operating hours, between 8 a.m. 3 and 5 p.m., Monday through Friday, to maintain the 4 equipment. So that's approval subject to that change. 5 Is there any other discussion about that? 6 And I'll make a motion that we approve 7 contract as approved and amended by the County Attorney. 8 COMMISSIONER MOSER: Second. 9 COMMISSIONER LETZ: Judge, I think I made a 10 motion. 11 COMMISSIONER BELEW: Yeah. Contingent on 12 the County Attorney's -- 13 COMMISSIONER LETZ: So we don't have two 14 motions on the same thing. 15 JUDGE KELLY: Well, it's an amendment. 16 COMMISSIONER LETZ: It's an amendment, okay. 17 JUDGE KELLY: So I'll revise my motion to 18 just be to approve the amendment as approved by the 19 County Attorney. 20 COMMISSIONER LETZ: Second. 21 JUDGE KELLY: I moved, Commissioner Letz 22 seconded to approve the contract with GDM as amended by 23 the County Attorney. Those in favor raise your hand. 24 Five zero. Got that out of the way. 25 Next item on the agenda is 1.24 consider, 58 1 discuss and take appropriate action regarding children's 2 playground equipment for Kerr County parks. 3 COMMISSIONER MOSER: Thank you, Judge. 4 Several years ago Tom Collins in Center Point presented 5 to Commissioners' Court a master plan for the Lions Park 6 at Center Point, and one of the items on there was 7 playground equipment, and we have never done that. I 8 think at that time it was estimated to be 35 thousand 9 dollars or something in that price range. 10 We had a committee of myself, and Shane, and 11 the County Attorney. We looked at what would be 12 appropriate, and with Heather being the expert with 13 children's needs right now, okay, we identified some 14 equipment that we thought would be appropriate. 15 We received bids from that on some equipment 16 that met those requirements from Playgrounds Etc., LLC, 17 and it's for a set of equipment that is slides and 18 climbing devices and swings, and it's on equipment that 19 had about a 50 percent discount in equipment itself 20 because it's no longer being produced. 21 The total price for that including swings 22 was $32,000.00, but of that $10,000.00 was for 23 installation at each location, so I think there's some 24 wiggle room in that because the swings may or may not be 25 needed. And so what I'd like to do is look at the money 59 1 that we have. We have $44,000.00 as a result of an 2 earlier motion today in the CO we've got ten thousand 3 capital improvements in the parks, that's 54 thousand. 4 So I'd like to make a motion that we purchase equipment 5 not to exceed $25,000.00 each for Center Point Lions 6 Park, and for Flat Rock Park for playground equipment. 7 COMMISSIONER LETZ: Second, with questions. 8 JUDGE KELLY: Okay, there's been a motion by 9 Commissioner Moser, seconded by Commissioner Letz to 10 approve the playground equipment for Lions Park. Is 11 there any discussion? 12 COMMISSIONER LETZ: The question I have is 13 where at Flat Rock are you thinking? 14 COMMISSIONER MOSER: I was looking this 15 weekend as a matter of fact. At Flat Rock there's a big 16 shade tree in the middle of the center of the thing, 17 okay, which is kind of a central location. It's away 18 from the roads, and it would be shady, okay? That would 19 be an idea, okay, but I think it would be up to Shane 20 and probably, you know, to decide where the best place 21 to put it. 22 COMMISSIONER LETZ: Because I know that in 23 that park so much of it gets -- in a big flood and gets 24 completely under water, and I think that whole flat area 25 does. 60 1 COMMISSIONER MOSER: It probably does. You 2 can go up on the side of the bank over closer to the AG 3 barn, there's lots of trees there. That would be 4 another place and probably be out of the flooded area. 5 COMMISSIONER BELEW: It would be safer. 6 COMMISSIONER MOSER: And I talked to Charlie 7 Hastings about putting stuff in the floodplain and 8 everything that's being proposed is okay as far as 9 floodplain. I think, you know, to be decided where it 10 oughta be in Flat Rock Park. 11 COMMISSIONER HARRIS: And to me, I just 12 don't know, ten thousand installation fees seems steep. 13 COMMISSIONER MOSER: No. I took that out, 14 because think what I think we need to do is look at the 15 equipment and the installation. And I haven't talked to 16 Shane about the installation, but I think with that 17 amount we can figure out installation and what the 18 equipment oughta be, and it's good -- it's first class 19 equipment so -- 20 COMMISSIONER BELEW: So if we purchased this 21 and we're not prepared to -- we haven't made a decision 22 where to put it, where does it go? 23 COMMISSIONER MOSER: Well, we'll decide 24 where to put it. There's multiple locations there, just 25 decide the best place. And in Center Point we have the 61 1 location. In Flat Rock Park there's a lot of options. 2 So I think I'd yield to whatever Shane thinks is best to 3 use, you know, and what's safe and less flooding. 4 COMMISSIONER LETZ: And we've talked about 5 this and we've talked about other uses, but this money 6 does need to be used, and it's designated to be used, 7 and we can't use it other than the parks. 8 COMMISSIONER BELEW: This is great. 9 COMMISSIONER LETZ: We can't use it for 10 other stuff. 11 JUDGE KELLY: Any further discussion? Those 12 in favor raise your hand. Five zero, unanimous. 13 1.25 consider, discuss and take appropriate 14 action to rescind Court Order 37104 approving the Scope 15 of Work services for work at Kerr County Juvenile 16 Detention Facility. Commissioner Letz. 17 COMMISSIONER LETZ: We originally contracted 18 with Peter Lewis Associates to do this work. It kind of 19 got put on hold, and now that considering the current 20 people looking at it and all that, it doesn't make much 21 sense to me to proceed with this. I've talked to Peter, 22 so to me we should need to rescind that Court Order. 23 And I'll just make a quick comment. The 24 next item I've asked the Judge to pass on, but we're 25 going to come back at our next meeting with the scope of 62 1 work and hopefully be a little less money for the Hill 2 Country Youth Event Center for some work that needs to 3 be done out there, as we discussed previously. But for 4 now I make a motion that we rescind court order 37104. 5 COMMISSIONER BELEW: Second. 6 JUDGE KELLY: Been a motion by Commissioner 7 Letz, seconded by Commissioner Belew to approve the 8 recision of Court Order 37104, the Scope of Work for the 9 Juvenile Detention Facility. Is there any further 10 discussion? Okay, those in favor raise your hand. Five 11 zero, unanimous. 12 We'll pass on 1.26. 13 1.27 consider, discuss and take appropriate 14 action to rescind Court Order 31850, a hiring freeze 15 regarding required Commissioners' Court approval to fill 16 open/budgeted positions. 17 COMMISSIONER LETZ: I put this on the 18 agenda. This is something that we've been doing for the 19 last 9 years, and it probably should have been rescinded 20 about 8 years ago. 21 A little history on this, this was 22 originally passed when the economy took a nose dive. We 23 were trying to figure out how to make our budget balance 24 that year so we put a hiring freeze on to try to keep 25 staff down a little bit. Ever since then every time any 63 1 department needs to hire somebody and they come to us 2 and we say yes, it's a waste of their time and our time. 3 If it's in the budget those elected officials, 4 department heads should have the authority to hire these 5 people. 6 So I make a motion that we rescind Court 7 Order 31850. 8 COMMISSIONER MOSER: Can we make that 9 recision from the time we've been hiring in violation of 10 the court order? No. I'll second. 11 JUDGE KELLY: Do we want to ratify what we 12 hired in between? 13 COMMISSIONER LETZ: Actually, I think all 14 these we've done. I think every department head comes 15 to us. The only one who doesn't is the Sheriff. And he 16 might have been excluded from it, I don't know. 17 SHERIFF HIERHOLZER: No. There's actually 18 an AG's opinion on this if it's a budgeted position in 19 the budget, you can't keep them from hiring. You can't 20 put a hiring freeze. 21 COMMISSIONER LETZ: But it does impact our 22 department heads. And Reagan and I had a conversation 23 about it and I'm saying, you know, to me we do not need 24 to be doing this, it's wasting everyone's time. 25 JUDGE KELLY: So we've got a motion. 64 1 COMMISSIONER MOSER: And a second. 2 JUDGE KELLY: I forgot who did what? 3 COMMISSIONER LETZ: I made the motion. 4 JUDGE KELLY: Commissioner Letz made the 5 motion, Commissioner Moser seconded. Those in favor 6 raise your hand. Five zero. 7 1.28 consider, discuss and take appropriate 8 action regarding the insurance claim for the roof hail 9 damage to the Brown Hangar and Paint Hangar at the 10 airport. 11 COMMISSIONER LETZ: I put this on the 12 agenda. I updated the Court on this several times under 13 the information part. But we have a roofing contractor 14 out there who's been very persistent about saying that 15 we're not handling this correctly. And I think this 16 just from a protection standpoint of myself, and so the 17 Court's so we're all in agreement. 18 The situation is the roofing contractor went 19 up -- was doing other work at the airport; not for the 20 County, went up on some roofs, saw some damage, notified 21 airport manager. I filed a claim for hail damage 22 thinking it came out of the 2016 storm, which we still 23 have claims pending with it. They did an inspection, 24 and Charlie Hastings was at that inspection. There is 25 very minor damage to those two roofs; however, the 65 1 adjustor feels and notified TAC that in their opinion 2 that damage was not caused by the 2016 hail storm, and 3 he was quite certain of that because he inspected that 4 roof around -- in 2016, and the hail damage was already 5 there, and it's older. He thinks it came out of that 6 2006 hail storm. And he's been working in the area for 7 some time. 8 The County and the City took possession of 9 those two buildings in 2014, so we really -- you know, 10 we took them as a -- well, both of them were lease 11 amendments. One lease was the Brinkman Hangar that went 12 through his term, and property referred to the County. 13 And the other was an agreement with Mooney Aircraft that 14 we took that paint hangar out of their lease. 15 In my opinion, we took those buildings as is 16 then. For us to try to go back and file a claim against 17 whoever Mr. Brinkman had his insurance way back when and 18 argue about this, would be a waste of time and 19 difficult, and the same with Mooney who had different 20 owners at that time. So both situations, you know, 21 trying to track it back. The damage is -- and based on 22 Charlie's comments and he's here as well, is 23 superficial, there's been no leaks, no damage. There is 24 a slight -- you know, there are some very difficult to 25 see dents. But I just wanted it in our record that, you 66 1 know, the Court agrees not to pursue filing against the 2 previous owners for those two buildings. 3 COMMISSIONER MOSER: Is that your motion? 4 COMMISSIONER LETZ: I make a motion that we 5 concur with the recommendation from TAC that the damage 6 is prior to 2016, and that we will not proceed with 7 filing claims against previous owners of the building. 8 COMMISSIONER MOSER: I'll second that. 9 JUDGE KELLY: So in essence what we're doing 10 is we're waiving any claims prior to 2016. 11 COMMISSIONER LETZ: Right. 12 COMMISSIONER BELEW: Well, I have a 13 question. Being as we're in partnership with the City 14 at the airport, and the airport is part of that, too, 15 why does it fall on the County to make this decision? 16 COMMISSIONER LETZ: We have the -- the City 17 handles liability insurance, we handle property 18 insurance. It's a property claim. 19 COMMISSIONER MOSER: And superficial on a 20 metal roof is -- 21 COMMISSIONER LETZ: There have been no 22 leaks. 23 COMMISSIONER MOSER: I have a metal roof and 24 it's all superficial. 25 COMMISSIONER LETZ: The only reason I bring 67 1 it to the Court is because the contractor on this keeps 2 sending me e-mails as to why we're not doing anything, 3 and we'll can go against the previous. And there may be 4 work out there after this hail storm. In fact there 5 probably is. 6 COMMISSIONER MOSER: And I don't think so 7 there either. 8 JUDGE KELLY: So we've got a motion by 9 Commissioner Letz. Second? 10 COMMISSIONER MOSER: Here. 11 JUDGE KELLY: Commissioner Moser. To waive 12 the insurance claim for roof hail damage to the Brown 13 Hangar and paint hangar at the airport for any damage 14 prior to 2014 when we took possession with the City, is 15 that right? 16 COMMISSIONER LETZ: Right. 17 JUDGE KELLY: Kind of cleaning it up a 18 little bit? 19 COMMISSIONER LETZ: Yes. 20 JUDGE KELLY: Any other discussion? Okay, 21 those in favor raise your hand. Five zero, unanimous. 22 1.29 consider, discuss and take appropriate 23 action to reappoint Robert Neuman to the Kerr 911 Board 24 of Directors for an additional two-year term. I see 911 25 at the back of the room, and Commissioner Belew. 68 1 COMMISSIONER BELEW: He did such a good job 2 that Mark Del Toro wants to keep him on. Come on up, 3 guys. And you can brag on him for a moment. And 4 Robert, you have can defend yourself when he's through. 5 MR. DEL TORO: Good morning, Judge. Good 6 morning, Commissioners. This is Mr. Robert Neuman, he 7 is one of two county representatives on the Kerr 911 8 Board. He has just completed his first two-year term 9 and asking to extend for two more years. He's done a 10 great job. He is currently our chairman of the Board, 11 and he embodies our vision to be for Kerr 911 to be the 12 best 911 service provider in the State of Texas. 13 COMMISSIONER BELEW: He's also part of the 14 Tivy championship team of what year, Robert? 15 MR. NEUMAN: Class of '89. We went to the 16 state semi finals both in '87 and '88. 17 COMMISSIONER BELEW: '75. Not because of 18 his size, he's a really good player. 19 COMMISSIONER MOSER: It makes him a good 20 player. 21 COMMISSIONER BELEW: So I move for approval 22 of Robert being reinstated. 23 COMMISSIONER MOSER: Second. 24 COMMISSIONER LETZ: Second. 25 COMMISSIONER MOSER: Third. 69 1 JUDGE KELLY: Okay, there's been a motion by 2 Commissioner Belew, seconded by Commissioner Letz to 3 approve Robert Neuman to another two-year term on the 4 Kerr 911 Board of Directors. Any further discussion? 5 COMMISSIONER LETZ: Thank you, Robert. 6 MR. NEUMAN: Thank you. 7 COMMISSIONER MOSER: Thank you very much. 8 JUDGE KELLY: All in favor raise your hand. 9 Five zero, unanimous. Thank you for your service. 10 COMMISSIONER MOSER: Appreciate all of you. 11 I hear of no complaints about 911. 12 MR. DEL TORO: That's the way we want it. 13 COMMISSIONER MOSER: Do you guys get many 14 complaints? 15 MR. DEL TORO: No, Sir. 16 COMMISSIONER MOSER: Let me tell you what, 17 that's a big thing. That is a big thing for something 18 like that that's so critically important to work so 19 well, because that was not true about ten years ago, or 20 less than that. 21 COMMISSIONER LETZ: Right. 22 COMMISSIONER MOSER: I mean it was a mess. 23 MR. DEL TORO: We're staying on top of it. 24 COMMISSIONER MOSER: Good deal. And budget 25 keeps going down and down and down. 70 1 MR. DEL TORO: Yes. 2 COMMISSIONER LETZ: Good job. 3 MR. DEL TORO: Thank you, gentlemen. 4 MR. NEUMAN: Thank you. 5 JUDGE KELLY: Item 1.30 consider, discuss 6 and take appropriate action regarding the County Hog 7 Bounty Program. Commissioner Harris. I see Ray buck 8 back there, too. 9 COMMISSIONER HARRIS: That's right. I've 10 got a lot of support here. Last Thursday, and actually 11 last couple of Thursdays, I believe we talked about it 12 that we're getting toward the end of the funds UGRA had 13 committed to this program. In fact right now we're -- 14 James, correct me if I'm wrong, we're $70.00 over, 15 right, as of today? 16 MR. ROBLES: (Shaking head in affirmative 17 manner.) 18 COMMISSIONER HARRIS: And that it is my 19 position that if we do not continue this, then you 20 basically wasted all that money. Because if you don't 21 take at least two thirds of them, the hogs, out a year 22 then you have to do that just to stay even. So I would 23 like for the County to put some money into this, and we 24 have identified some funds that can be used, and I'll 25 get James to elaborate on that. 71 1 And then this coming 22nd of this month, I'm 2 going to UGRA and ask them to look at it again. And I 3 know Ray Buck has -- by then he will have some -- he's 4 putting together a map right now. Ray, you want to 5 elaborate on that? 6 MR. BUCK: Yeah. And I apologize, we did 7 not get it done for this meeting. 8 COMMISSIONER HARRIS: No. I didn't expect 9 you to. 10 MR. BUCK: We do a watershed map as 11 Commissioner Harris has mentioned. We want to kill two 12 thirds -- or excuse me, harvest, two thirds of the hogs 13 in Kerr County, and to stay even. And what we don't 14 know is the starting point. We really don't know how 15 many hogs we have. So we talked with Roy Walston, and 16 the idea of maybe mapping the harvest by watershed is 17 the best way to look at it. Because you can kill out a 18 complete sounder in a watershed and you've saved that 19 riparian area in that watershed, so it's not necessarily 20 countywide. 21 So the map that we have will depict where 22 these bounties have been paid, what watershed they're 23 in. And I think that's a better indication, a better 24 metric to use than just a total number for Kerr County, 25 because we really don't know what two thirds of what. 72 1 But we know that if you kill 175 in a watershed, you 2 bound to done some damage. Some good things, I guess. 3 COMMISSIONER HARRIS: So this map oughta 4 show it that maybe we're doing a lot of good in this 5 area of the county, but maybe not so good over here, but 6 still we're helping. And to continue this program, I 7 think we need to have county put some monies in. 8 COMMISSIONER MOSER: What are you asking 9 for? 10 COMMISSIONER HARRIS: James identified about 11 $5000.00, right? 12 MR. ROBLES: Yes. 13 COMMISSIONER HARRIS: And that would come 14 from where? 15 MR. ROBLES: Out of the Animal Control 16 Department in the general fund, identified about 17 $5000.00. 18 COMMISSIONER HARRIS: So I move that we use 19 these funds out of Animal Control and put it towards the 20 Hog Bounty. 21 COMMISSIONER MOSER: What was the original 22 amount? 23 COMMISSIONER HARRIS: 20 thousand is what 24 UGRA had put in. 25 COMMISSIONER LETZ: I'll second the motion. 73 1 COMMISSIONER MOSER: Comment. I remember 2 when we brought up the subject of everybody in the 3 county helping pay for the wastewater system fees that 4 there was a concern about parts of the County, you know, 5 don't benefit from that, but the river does. 6 This is a similar thing. When only half the 7 people that live in the County live in the City, they 8 could care less about hogs. So I make my point, 9 Commissioner. I'm going to go for this, but I will 10 remind you of that. 11 COMMISSIONER HARRIS: That's a reminder, 12 isn't it? Okay. 13 JUDGE KELLY: 63 million versus 5000. 14 COMMISSIONER MOSER: No, no. No, the other 15 didn't have anything to do with 63 million -- 16 JUDGE KELLY: I'm just teasing. 17 COMMISSIONER MOSER: Yeah, right. Has to do 18 with the monthly fees. 19 COMMISSIONER BELEW: Well, it also has to do 20 with tourism and big dollars coming into Kerr County, 21 because these hogs are not just bad for the river, 22 they're bad for hunting. 23 COMMISSIONER MOSER: I just had to do a 24 gotcha. 25 COMMISSIONER BELEW: Oh, I know. 74 1 COMMISSIONER HARRIS: Oh, yeah. Well, I 2 think this map might show us -- it might be all over the 3 County. 4 JUDGE KELLY: I think we're going to find 5 them in every one of those watersheds. 6 COMMISSIONER MOSER: So is the objective for 7 2/3 of the new hogs, or that are born this year, or is 8 that the idea? 9 COMMISSIONER HARRIS: For population. You 10 need to get about 2/3 of the population, period. And 11 that's -- 12 COMMISSIONER MOSER: That's a big challenge. 13 COMMISSIONER HARRIS: It is a big challenge. 14 COMMISSIONER LETZ: And the other part that 15 helps fund this is our trapper contract, the trapper, 16 and that's not included in this. They're not eligible 17 for any of this, this bounty. But they kill -- I think 18 so far this year they've killed close to five hundred 19 out of that program. 20 COMMISSIONER BELEW: Why are they not 21 eligible for that? 22 COMMISSIONER LETZ: Because it's a 23 Government program, and they can't double dip. 24 COMMISSIONER BELEW: They can't crisscross. 25 COMMISSIONER LETZ: They can't crisscross. 75 1 This is private. 2 COMMISSIONER HARRIS: This is just a thing 3 to keep it going. You know, I think a lot of these hogs 4 might be captured or harvested anyway, but it's a little 5 incentive to keep the trap baited a little bit longer 6 than maybe they would have otherwise, what have you. 7 COMMISSIONER MOSER: Good point. 8 JUDGE KELLY: Any other discussion? I 9 didn't pay attention, who's got the motion? 10 COMMISSIONER HARRIS: I did. 11 COMMISSIONER LETZ: I seconded. 12 JUDGE KELLY: Commissioner Harris has got 13 the motion and Commissioner Letz has seconded. Those in 14 favor raise your hand. Five zero. 15 COMMISSIONER BELEW: You got hung up on that 16 5000 versus 63 million. 17 JUDGE KELLY: No. I got hung up on hogs 18 don't know the precinct lines. 19 Okay, item 1.31 consider, discuss and take 20 appropriate action to approve $25.00 donation from -- is 21 it Meatro Hawran? 22 SHERIFF HIERHOLZER: Yes. 23 JUDGE KELLY: And by the way I didn't 24 reflect that with a five zero vote on that last one, I 25 didn't say it. 76 1 SHERIFF HIERHOLZER: You know, a lot of 2 people sign up in the Sheriff's Association in Texas and 3 the Association sends out a membership deal that offers 4 the membership deal for a Sheriff's Association for 5 $25.00. But yet we have people that say, you know, I 6 want to do something but I don't want to send Austin the 7 $25.00, I'd rather give $25.00 to y'all. And it's not 8 much, but it does add up. And so that's what this is. 9 People do donate and want it to go straight to the 10 sheriff's office here. 11 COMMISSIONER LETZ: I make a motion that we 12 accept the donation of 25 dollars to the Sheriff's 13 equipment fund. 14 COMMISSIONER HARRIS: Second. 15 JUDGE KELLY: Been moved by Commissioner 16 Letz, by Commissioner Harris that we accept the $25.00 17 donation. Those in favor raise raise your hand. Five 18 zero. 19 Before we start the next item on the agenda 20 1.32, why don't we take about a five minute break and 21 then reconvene here in about ten minutes at five minutes 22 until 11. 23 (Break.) 24 COMMISSIONER BELEW: No phones went off. No 25 cell phones went off. 77 1 JUDGE KELLY: Well, good. Don't have to 2 worry about it. 3 Next item on the agenda is 1.32 consider, 4 discuss and take appropriate action regarding Kerr 5 County's policy on Information Technology Services. 6 Commissioner Moser and Belew. 7 COMMISSIONER MOSER: Thank you, Judge. I'm 8 going to start this, if I may. I don't want to talk 9 about problems; I want to talk about situation first of 10 all. We have a situation where we have a countywide 11 information technology, okay? We have department heads, 12 and elected officials that have unique requirements for 13 that they -- I'll put it in terms of they have tools 14 that they connect to that information system and 15 distribute information in and out of the County via that 16 tool -- I mean via that capability. 17 There have been some problems in the past 18 that Commissioner Belew and I have addressed. I think 19 we've solved them all, they've been all technical 20 issues. But it has to do -- the problems have arisen 21 from the standpoint of department heads or elected 22 officials, okay, needing things to do their job, and in 23 so doing IT has a responsibility of assuring that the 24 integrity and security of the system is there. So far 25 we've had no penetrations from outside that's had any 78 1 adverse effect, and we have got a lot of things that the 2 County Clerk, County Treasurer, the Tax 3 Assessor-Collector, a lot of information in the jail, 4 the Sheriff's Department. Other people have things that 5 are critically important that not be compromised by 6 people from the outside, so I think that that's 7 critically important. 8 There was a concern -- or I had a concern, I 9 think Harley had a concern about the existence of an IT 10 policy. I thought there was some indication that there 11 was a policy that was -- a policy 11.01 that had been 12 issued May 24th, 2010 that had been rescinded. There's 13 no evidence that that policy has ever been rescinded. 14 But assuming that it had been rescinded, I prepared an 15 outline of what an IT policy could be. I don't think 16 that that's necessary. I sent it to all department 17 heads and elected officials that said here's an outline, 18 it's a draft of what's needed. 19 But let me just, if I could just real 20 quickly. In the existing IT policy, 2010 again, to 21 satisfy Court Order 31743, I'm going to read one section 22 of it. The Information Technology Department is an arm 23 of Commissioners' Court. As such the IT Department is 24 responsible for the development, enhancement, 25 reliability, maintenance security of the county's 79 1 Information Technology capabilities. All matters 2 unresolved in the above context to be brought to the 3 attention of Commissioners' Court. That's an important 4 part of that. 5 In parallel to that, this Court identified 6 Commissioner Belew and myself as liaisons, and 7 Commissioner Letz made a motion that we refer any 8 actions regarding personnel matters with the IT 9 Department to the two liaisons to that Department for 10 further action. So that is just consistent with what 11 the policy is. It's just a way to try and resolve 12 issues before they have to be brought to Commissioners' 13 Court. 14 Another part of the policy is connecting any 15 hardware to the network or P.C. without prior approval 16 from Information Technology is prohibited. So that has 17 to do with compatibly of things that would be connected 18 to the IT system, okay, and making sure that they are 19 compatible. And that the configuration -- as soon as 20 you connect something to the countywide IT system, it is 21 connected. It can be penetrated all the way to the 22 various servers that are in the County. And so that's 23 the reason that that's in there, and that's very 24 important. 25 And I looked at that, and Commissioner Belew 80 1 and I've talked about that, and it's like configuration 2 control. We're all victims of our previous experience. 3 In my previous life it was very easy to change a 4 spacecraft and change the configuration of it, and we 5 got into problems with it. And we'd have astronauts 6 that wanted to do things inside the space craft, and we 7 said you cannot do that. We have to figure out what the 8 configuration of that space craft is at all times. Same 9 thing with software. So this IT system is very 10 complicated, okay? It's very vulnerable, so there has 11 to be configuration -- configuration has to be 12 controlled by something, and that's what the thing I 13 just read from the IT policy states. 14 And another part is electronic meeting of 15 the services should not be used in any manner that will 16 likely cause network congestion and significantly hamper 17 the ability of other people to access and use the 18 system. So if you have something that's competing with 19 the system at the same frequency, okay, that says that 20 that's not allowed. 21 Pertaining to purchases of software and 22 other things. Those things must be -- anticipated 23 software purchases must have prior approval. So those 24 are the things -- those are the big items that I think 25 that are in the existing policy, and to my knowledge it 81 1 still exists. It just says we recognize that 2 everybody's got needs for this utility, and it's what IT 3 is. I mean the Information Technology Services is a 4 utility, just like power. If you have -- if any 5 department head wants to hook up a hundred amp need to 6 the power, it can't happen. It gets fixed, it gets 7 stopped by either the power company or the breakers. 8 And in the policy it's the user's 9 responsibility to abide by the policy, practice and 10 procedures of all networks or systems which they may 11 communicate. When in doubt contact the IT Department. 12 So I think we have -- we are always going to 13 have issues, okay, any time things -- especially in 14 Information Technology, things are advancing so rapidly 15 and changes and the needs. Everybody in this County, 16 everyone in any organization, that I know of in the 17 modern day uses a lot of technology. And it's been 18 coming more and more prevalent. So I think it's 19 important that we have a policy, that we understand 20 there's going to be differences, that there's ways to 21 avoid those differences and make sure we protect the 22 services that we provide, and that we have a way of not 23 consuming all of Commissioners' Court every time we have 24 an issue, that we use what we've approved, and that is 25 to have Commissioner Belew and myself, or whoever the 82 1 liaison is, okay, see if they can't resolve those 2 things. 3 So that's the reason I wanted to bring this 4 up. I think it's important to look at. And I would add 5 one other thing, if it's appropriate to go through this 6 policy, it's a long policy. I think it's extremely well 7 written even though it was nine years old. I would 8 think if we want to go through it line by line and 9 consider, challenge it, change it or whatever, that 10 probably oughta be the subject of a workshop. And 11 that's what I would recommend. 12 So I'm not making any motion right now. I 13 just wanted to bring this to the forefront of the 14 Commissioners' Court, and say if we need to go into it 15 in detail just have a workshop. 16 COMMISSIONER LETZ: Commissioner, I'll make 17 a comment, Kind of in relation so this, and something 18 that I brought up quite a few times since earlier this 19 year. I really think we need to bring in an outside 20 consultant to review our policy and help us get through 21 this, because as I read through this, I see issues in 22 this policy. And I also -- this is something that has 23 been coming before the Court on too regular a basis, and 24 maybe we're too centralized. Maybe we're too -- one 25 thing, maybe we need to decentralize some, but I don't 83 1 know the ramifications of that. And I think -- 2 COMMISSIONER BELEW: Security risk. That's 3 part of it. That's the biggest part, number one, the 4 security risk. 5 COMMISSIONER LETZ: And I trust you, 6 Commissioner, but I'd like to have an outside expert 7 tell me that. And because we're not the only -- we're a 8 small fish in this whole scheme. Every county in the 9 state -- not say every. Most of the state uses 10 something -- Tyler Technologies, or a similar big 11 software package. And we can't be the only one having 12 issues. And there are people that we have come up with 13 a couple of -- I don't remember the name, but I 14 forwarded one to you or gave it to you or to Harley or 15 somebody. And I think that, you know, we really -- I 16 like the idea of a workshop. We need to get through 17 this. I don't understand enough of the details that I 18 can't make a true decision right now. 19 And I think looking at that policy, and see 20 how other counties are working through this, because 21 like I say, we can't be unique here. 22 COMMISSIONER MOSER: I agree with you a 23 hundred percent. I think an outside assessment or 24 evaluation is appropriate. I think that oughta be a 25 part of the workshop is to have that person come in and 84 1 participate with us. I contacted -- I've got the name 2 of a person that you said I contacted someone in Austin 3 who does this, and they would be willing also to do that 4 independent assessment, okay? And so I think it's a 5 matter of choosing the right one, and what the cost 6 would be. 7 The one in Austin, I think he said he 8 wouldn't charge us anything to do it. But I'm not sure 9 they understood the whole scope. That would be a pretty 10 big item, okay? But I think that oughta be part of the 11 workshop. 12 COMMISSIONER HARRIS: There's somebody that 13 TAC would recommend for this type of -- 14 COMMISSIONER MOSER: Yeah, that's the one 15 Jonathan said. Yeah, right. 16 JUDGE KELLY: Who is that? 17 COMMISSIONER LETZ: The Alamo Area Council 18 of Governments. 19 COMMISSIONER BELEW: Yeah, it's just a 20 consultation, they look at what we have. We have to 21 give them -- you know, tell them what you're looking 22 for, that's part of it, and see -- what are you going to 23 ask them? I mean what are you going to ask them to 24 asses? I mean there's a lot of different categories to 25 look at. 85 1 COMMISSIONER MOSER: There needs to be a 2 statement of work to go with it, you know. 3 COMMISSIONER BELEW: Right. 4 COMMISSIONER MOSER: Precisely. 5 COMMISSIONER LETZ: And I look to you two, 6 you know, to kind of help develop that statement of 7 work, and possibly John, and other elected officials. 8 But I think we need to get moving on it because this 9 whole issue is not -- it just comes back to the Court, 10 comes back to the Court, comes back to the Court. I 11 mean we need to get off high center, you know, in my 12 mind. 13 And there's a fine line between allowing our 14 elected officials to use the software and the programs 15 that they feel they need, and giving anybody, including 16 this Court, a veto over that. I don't think we have 17 that authority. So I think the -- you know, we always 18 use the budget issue, but we need to figure out how this 19 Court to figure out how to work better with the other 20 elected officials. I'm saying the Court because IT is 21 under us. 22 So, you know, if -- you know, and sometimes 23 it works great, you know, whatever the pet safe -- 24 whatever it's called, Reagan, we got? 25 MR. GIVENS: Shelter Pro. 86 1 COMMISSIONER LETZ: Anyway, the new software 2 out there, and we're able to work that and it's working 3 great. But there's other ones that aren't. And I just 4 think we need to really look at that and figure out, you 5 know, how we balance that. 6 COMMISSIONER MOSER: I think that use the 7 example with Animal Control and that software, I think 8 you look at the position description of the IT 9 Department supervisor. It probably has about 30 10 separate software things, which they must be cognizant 11 of, you know, and maybe that -- maybe we are too 12 centralized, I agree with you. Decentralization is 13 good, but at the same time, you have to make sure that 14 if it's decentralized it can't be connected to critical 15 functions of the county. And that's what I'm thinking 16 an outside person could help us do. I agree with you. 17 COMMISSIONER BELEW: So a lot of the 18 friction that we have comes from down time, something 19 isn't working right, and how soon can I get it fixed, 20 and that's -- we all feel that frustration. Part of it 21 is because they have a -- they have legal reasons to 22 have something done by a certain time. 23 We also have -- and so you have a department 24 head or elected official who has this great sense of 25 urgency to get this thing done. It's gotta be done on a 87 1 timeline, and even if IT shows up, they can't tell you 2 that's going to happen. So that leaves a bad taste in 3 somebody's mouth, and I think some of this stuff has 4 been ongoing personality issues. Lack of knowledge of 5 the person who's being spoken to about their down time, 6 or how soon this can be repaired, and talking two 7 different languages basically. 8 And then again it always comes back to the 9 need for security. Because if we didn't have a need to 10 secure the records and the funds of the County, this 11 really wouldn't be an issue. Or also HIPPAA Rules and 12 the other things that we have to protect. 13 COMMISSIONER LETZ: And on that, and this 14 is -- 15 COMMISSIONER BELEW: Well, I'm not finished. 16 I think if we have -- I'm going to say this about policy 17 for now and for the future, that if department heads are 18 going to break off and do their own thing, they're going 19 to have to confer with IT, so that we don't get 20 conflicting software problems, equipment problems, 21 whatever. I am not opposed at call to decentralizing 22 this thing so long as we confer with each other and have 23 a spirit of cooperation. It's not like we're going to 24 do our own thing, you guys take a hike. IT has to have 25 some understanding at least because they're going to be 88 1 called in the middle of the night when our vendor's not 2 around, and they're going to need some knowledge of it 3 for one thing. And they also need to know what the 4 security risks are. 5 And the second thing I would recommend is 6 that this -- any software, future equipment purchases 7 come out of the department's budget, rather than an IT 8 budget. That we bring the IT budget down a little bit, 9 and that we have department heads buy their own 10 computers, buy their own software, comes out of your 11 budget. 12 Those are my two recommendations for the 13 future. You do your own thing if you want to, 14 decentralize it. You have to confer with our County IT, 15 and you will have to have that come out of your own 16 budget. And going forward from this, whatever 17 discussions we have, I want you to know that's my 18 position. 19 COMMISSIONER MOSER: Well, I think that's 20 the subject of the workshop and that's a good thing. 21 But when you talk about budgets and things, then that 22 brings in the county taxpayers. So what's the right 23 thing to do? And I don't know the answer. That's the 24 subject of the people on the workshop. 25 COMMISSIONER BELEW: Well, in some way the 89 1 department head, and for lack of a better term kind of 2 getting a free ride on this. You get ticked off because 3 this isn't happening and that isn't happening. That's 4 not equipment I wanted in the first place. If you were 5 given the opportunity to go out and buy what you want, 6 you better confer with this guy and make sure that you 7 are getting the right thing and not just getting a lot 8 of sales talk, and that it's compatible with what we 9 have. 10 So all of that to say we can cast the spurs 11 and we can point fingers, but we need to be working 12 together for the good of the taxpayer, and to save as 13 much money as we can. 14 JUDGE KELLY: Commissioner, do you have 15 anything? 16 COMMISSIONER HARRIS: Not at this time. 17 JUDGE KELLY: I would just remind this Court 18 as the new kid on the Court, I'm the youngest one here. 19 I take that back. I'm not the youngest one; I'm the 20 newest one. Early in my tenure, I got concerned about 21 the management responsibilities for this Court to 22 supervise IT, and we did have a workshop. And we didn't 23 get anything resolved at that workshop other than we 24 needed outside help. There was discussion of having an 25 audit performed, trying to get some input on how to 90 1 supervise. I would caution us to be careful about doing 2 another workshop, because when we do workshops they're 3 not recorded, we don't have the Court Reporter there, 4 and a lot of the things that get said and decided in 5 those workshops get lost, because my recollection was at 6 the end of that workshop a couple months ago, was that I 7 was to contact the County Attorney to get the name of 8 the TAC recommended attorneys in-house expert, Mark 9 Rizzo, which she got to me, is in San Antonio, which I 10 think it's RX Consulting. 11 COMMISSIONER BELEW: Right. 12 JUDGE KELLY: And nothing's been done. 13 COMMISSIONER BELEW: We haven't had a 14 countywide audit. 15 JUDGE KELLY: Well, we haven't even talked 16 to an outside person to come in, we haven't even defined 17 the scope of work that we want them to do, we haven't 18 done anything. It gets lost. And in the two years that 19 I sat out in those seats just observing, I saw incident 20 after incident come to this Court, and basically nothing 21 happened. And it's a recurring theme. And I appreciate 22 that we've got the Liaison Commissioners, and I've been 23 lectured on about what my interface with IT Department 24 can and cannot be in that context, which I don't think 25 necessarily inspires confidence, but none the less, 91 1 that's my personal issue. I just think that we're to a 2 critical point that we must consider not only a policy, 3 but how we as the Court are going to supervise and 4 manage the IT Department. And we cannot do it, I do not 5 believe, without some expert input other than our 6 in-house resources. We have to bring somebody in from 7 the outside to tell us what it is we need to know, and 8 what the options are in terms of you can either do it 9 this way or that way. There may be five or six 10 different options that are available. 11 And I agree with Commissioner Letz, surely 12 we are not the first county to have this kind of a 13 problem. And there oughta be other resources that we 14 can turn to do help give us guidance on how to deal with 15 it. 16 Now that said, I'm not ready to consider any 17 policy until we start getting some kind of outside 18 expert input. 19 COMMISSIONER MOSER: Okay. Well, we have a 20 policy. 21 JUDGE KELLY: Well, okay. This -- this 2010 22 policy? 23 COMMISSIONER BELEW: Right. 24 COMMISSIONER MOSER: Right. 25 COMMISSIONER BELEW: Is still in place. 92 1 JUDGE KELLY: And I didn't even know about 2 that. I thought you told me it was rescinded, and then 3 we had Jody try to find stuff. And then at the last 4 minute last week we find out that there may be a policy 5 still in effect, maybe not still in affect, but 6 something to work with. 7 It sounds like to me we need to go back to 8 the drawing board and figure out what is -- what are the 9 needs today, and how do we want to best approach it. 10 And I think doing that collectively -- I mean the 11 workshop context sounds good to me, but I would want 12 that workshop recorded so that we have a record of what 13 all we've talked about and what the recommendations are, 14 and we can go back and hold ourselves accountable as to 15 what we have in theory agreed to do and not do. And 16 that's where I would come down on it. I'm all in favor 17 of it. 18 COMMISSIONER BELEW: I would -- you said 19 nothing's been done, nothing's been done toward getting 20 an outside consultant other than -- 21 JUDGE KELLY: Right. 22 COMMISSIONER BELEW: -- contacting and 23 researching and looking at it, but issues have been 24 resolved. I just want to clarify that for the record. 25 There have been a lot of issues that have been resolved. 93 1 It has been ongoing, yes. And a lot of it, let me tell 2 you that personality stuff; it's not so much technical 3 stuff. 4 JUDGE KELLY: Well, I understand that. And 5 the personalities are always an issue at any level of -- 6 you can't get two or more people in one room without 7 there being a personality issue of some sort. But in 8 this context, we also have both legal and constitutional 9 parameters that we have to work very closely with, 10 especially through our County Attorney. We've got 11 departments that report to the Court, and so the Court 12 has some type of authority over these departments and 13 department heads. We have all of these elected 14 official, over two dozen elected officials in the 15 courthouse that are autonomous, and constitutionally do 16 not have to do what we tell them to do, which is part of 17 the problem is now we're having problems not just 18 between departments, but between elected offices and the 19 IT Department. And we need to have a constitutional 20 overview of what it is we can and can't do, and what it 21 is that this Court is responsible for and not 22 responsible for, authorize and not authorized to do, and 23 put together a policy. 24 So I see this has a significant undertaking 25 that needs to be done, and unfortunately it comes on the 94 1 eve of budget, so we're getting ready to burn the candle 2 at both ends. This is something that I don't think can 3 be ignored. I know we've got executive session 4 following this item. But at the same time, we're going 5 into one of our busiest times of the year. And of 6 course, we all know that frequently is blood on the 7 floor by the time we finish the budget process, so we'll 8 just have to take a look at things more closely. 9 COMMISSIONER BELEW: Excuse me. In order to 10 have someone come in, we have to vote on that. 11 JUDGE KELLY: Right. 12 COMMISSIONER BELEW: We cannot just decide as 13 liaisons or any -- we have to all decide on that as an 14 agenda item. 15 JUDGE KELLY: I don't remember it being on 16 the agenda. I do remember us talking about it at the 17 workshop, but I don't think there's been a formal -- 18 COMMISSIONER BELEW: We never got to that 19 point where it was put on the agenda to vote to bring in 20 a consultant. We don't have to recommend anybody, but 21 we have to vote on whether we're going to have that 22 done. 23 JUDGE KELLY: Agreed. 24 COMMISSIONER MOSER: So what we're saying 25 is, I think what I'm hearing unanimously, we need to 95 1 have some type of meeting, whether it's a workshop or an 2 open session Commissioners' Court. You think it should 3 be recorded. I think that that's a good idea, okay? 4 Because it's complicated, be nice to have that part of 5 the record, so I think we're in full agreement with 6 that. So I think whether we make it an item on 7 Commissioners' Court so it could be -- could it be 8 recorded even if it's a workshop? We could if we wanted 9 to. 10 JUDGE KELLY: We can if we want it to. 11 COMMISSIONER MOSER: So we can. So we can 12 do a workshop, and we can come out with a recommendation 13 and put it on the agenda for Commissioners' Court. And 14 to have -- and I guess Harley's right, either bring it 15 back as an agenda item to bring in a consultant and do 16 that, so -- 17 COMMISSIONER BELEW: Can we do that under 18 this as part of the policy? 19 COMMISSIONER MOSER: Well, I don't know. 20 Ask the -- I think she's had a problem with that. 21 MRS. STEBBINS: I would do it on another 22 agenda and post it appropriately. 23 COMMISSIONER LETZ: It could be on Thursday, 24 because this is important. 25 COMMISSIONER HARRIS: Yeah. It's been 96 1 kicked down -- kicked the can down the road awhile. And 2 take the next step. 3 COMMISSIONER BELEW: Been putting out a lot 4 of fires, and in the process did not ever put this on 5 the agenda to get that done. 6 COMMISSIONER MOSER: Can we do it this 7 Thursday? 8 MRS. GRINSTEAD: It's too late for this 9 Thursday. But we can do it for the next one. 10 JUDGE KELLY: Can we do it on Thursday, or 11 do it on a regular session? 12 COMMISSIONER LETZ: To authorize them to go 13 out and hire -- I mean I really think based on the 14 workshop, you all can set up someone to come and meet 15 with us at our regular session and make a decision on 16 it. And probably maybe bring in one or two. It's up to 17 y'all. 18 COMMISSIONER HARRIS: That would be a good 19 idea. 20 COMMISSIONER MOSER: So a week from 21 Thursday, we can put it on the agenda to bring in some 22 consultants. We'll have the scope of work of whatever 23 by then, okay, and then to have that person or persons 24 come into Commissioners' Court in regular session to 25 authorize it. 97 1 JUDGE KELLY: Remember, my reservation about 2 the Thursdays is, I've got a ten o'clock docket that I 3 have to leave for. 4 COMMISSIONER BELEW: Well, put it at the 5 first. 6 JUDGE KELLY: And we never handle this very 7 briefly. 8 COMMISSIONER LETZ: The 28th is fine. 9 JUDGE KELLY: The next Commissioners' Court 10 meeting I think that's good. And that would give us a 11 chance for our County Attorney to go back and check with 12 our counsel, and TAC, and make sure that we get legal 13 input as to dos and don'ts of what we can and can't do. 14 COMMISSIONER BELEW: So now we have one that 15 is through TAC we can get for free. 16 COMMISSIONER LETZ: Not through TAC. It's 17 through the Alamo Area Council of Government. 18 COMMISSIONER BELEW: Okay, that's what I 19 meant, the Alamo Area Council, the RX guys? 20 COMMISSIONER LETZ: I don't think they're 21 free, are they? 22 JUDGE KELLY: No. 23 COMMISSIONER BELEW: So that's my question 24 then. Are we going to have to -- he's not going to be 25 above the -- we need to decide what the amount is so we 98 1 don't have to go out for bid. 2 COMMISSIONER MOSER: We'll do that. 3 COMMISSIONER LETZ: These professional 4 services, I think they're exempt from bidding. 5 JUDGE KELLY: I think what we want to do is 6 to bring in a consultant to confer with us as we go 7 through and negotiate the scope of the engagement, the 8 scope of the work. And the scope of the work would be a 9 separate budget item. Before we talk about what it's 10 going to cost to do that. It's just like you can do a 11 compilation, or you can do a certified audit as an 12 accountant. And one cost a couple thousand dollars and 13 the other cost 25 to 30 thousand dollars. 14 COMMISSIONER MOSER: But you want to make it 15 part of this year's budget; we don't want to wait until 16 next year to do it. 17 COMMISSIONER BELEW: Exactly. 18 COMMISSIONER LETZ: Hopefully James can find 19 money somewhere. 20 COMMISSIONER MOSER: James is good at that. 21 COMMISSIONER BELEW: Were you going to say 22 something, Bob? 23 MR. REEVES: As far as the AACOG group, what 24 I learned from my time on AACOG, the consultants with 25 AACOG, you can go through AACOG through an Interlocal 99 1 Agreement, so you probably wouldn't have to go out for 2 an RFP. 3 COMMISSIONER MOSER: Okay, good. 4 COMMISSIONER LETZ: And the other question 5 had for the County Attorney, maybe not answer right now 6 but before the end of meeting. Can that be an executive 7 session discussion with the consultant? And my logic is 8 security of our system. I mean I hate to talk too much 9 in public about, you know, if we're getting in with a 10 consultant as to what we can do. And I don't know 11 whether it is or isn't, but at some point it would have 12 to go into executive session as to vulnerability and 13 things of that nature, we may not want. 14 COMMISSIONER BELEW: I say play it by ear, 15 and when you get to that point. 16 COMMISSIONER LETZ: But if she could look 17 into that and see what our rules are in that area? 18 MRS. STEBBINS: So there are a couple things 19 that you've asked of me, and I just want to make sure 20 that I have -- that those are real clear. 21 One of them, I believe, is that the Court 22 wants to know what you're limits are in requiring 23 elected officials to follow particular IT policy? 24 JUDGE KELLY: Well, I think there are a slew 25 of do and don't issues with regard to elected officials 100 1 and offices versus in-house departments. And so what 2 I'm focused on is I want to make sure that whatever we 3 do with these elected offices that we to them legally. 4 And so we need to get kind of an overview of 5 the dos and don'ts of what we can and can't do, and how 6 long this works. And especially before we start 7 decentralizing and doing a whole bunch of different 8 things, let's find out what it is is appropriate to do. 9 We don't do anything that we shouldn't be doing. 10 MRS. STEBBINS: Okay, and then the other 11 question then is at what point can we go into executive 12 session once we do have a consultant come in and talk 13 about our system specifically. 14 JUDGE KELLY: We need your leadership to 15 guide us through the mine field of exective session 16 topics so that we do it properly. 17 MRS. STEBBINS: Okay. 18 JUDGE KELLY: We want the public to be 19 available to hear everything that is for the public ear, 20 but there's some things that they don't need to know 21 user names and pass codes. 22 MRS. STEBBINS: Okay. 23 COMMISSIONER LETZ: And I'll make just a 24 general comment. This policy, I remember when we did 25 this. I also know that we like this Court has always 101 1 done and probably will always do, we take incremental 2 steps. Commissioner Belew's comment about 3 decentralizing. We used to be decentralized, and we 4 consolidated it for a number of reasons, probably 5 slowly. And maybe that was not the right decision, you 6 know. Anyway, I won't go into all the details as to 7 when it was done and why it was done, and all that. 8 But I think it's a good time to always step 9 back and look at your policies and say okay, we're here 10 new, are we at the right place? 11 JUDGE KELLY: Okay. I believe is that the 12 last item we have on the agenda today? 13 MR. TROLINGER: Judge Kelly, may I speak on 14 the policy issue? 15 JUDGE KELLY: Sure. 16 MR. TROLINGER: So to make sure you 17 understand the IT Department Policy 2010, I've always 18 published that on the IT website. It's always been 19 there. But my question was when the new handbook came 20 out, was the old policy rescinded, and I believe the 21 answer was no. So I'm pretty sure we clarified that 22 one. IT policy is there, and we can modify it, we can 23 amend it, whatever y'all think's best. And it's good to 24 review it, because it's been 9 years. 25 Second, I wanted to make sure you know, I go 102 1 to the other counties, I speak with them, I meet with 2 them in person. I was just in Gillespie County this 3 past week to meet with their IT Department, the Sheriff, 4 the City's IT Department to work on a project together, 5 but I keep my ear to the ground and I look at what these 6 counties are doing, and in Gillespie County they're 7 doing exactly the same thing we are. It's just about a 8 mirror image of what we're doing in some of these 9 systems, and some of these needs that we have. 10 And then I've looked at Medina County, and 11 I've spoken with a couple of officials, and they say 12 they've outsourced this, and they've got one guy that's 13 the main guy in this outsource company, and it's a big 14 problem, they need to have an IT Department, so they're 15 kind of stuck without their own in-house resource. 16 But across the state, I've consulted at 17 least with like size, similar counties to make sure 18 we're doing the right thing, you know, feel it out to 19 make sure. I've just not run off and made this stuff 20 up. This is what other counties do, this is the right 21 way to do it. Thank you. 22 JUDGE KELLY: Any other discussion on this 23 topic? Okay, then the Court will adjourn. We're going 24 to -- what do you think, how long do you think we need? 25 COMMISSIONER LETZ: Why don't you do all the 103 1 rest of the items, please. We do have court orders. 2 SHERIFF HIERHOLZER: Are you going to pass 3 1.33? 4 JUDGE KELLY: No. We're going to do that in 5 executive session. We're just going to skip over to the 6 approval agenda. 7 The approval agenda pay bills? 8 MR. ROBLES: There are none. 9 JUDGE KELLY: Budget amendments? 10 MR. ROBLES: No. 11 JUDGE KELLY: Late bills? 12 MR. ROBLES: No. 13 JUDGE KELLY: Monthly reports. Oh, there's 14 a stack. 15 COMMISSIONER HARRIS: I have the monthly 16 reports. Okay, Kerr County Port Folio Summary for 17 January 1, 2019 through March 31st, 2019. County 18 Treasurer Tracy Soldan. Kerr County accounts 19 disbursement report for March 2019, County Treasurer, 20 Tracy Soldan. April 2019 report Constable Precinct 1, 21 Tommy Rodriguez. April 2019 report Constable Precinct 2 22 Kyle Schneider. April 2019 reports certificate of 23 completion of 40 hours of continuing education for 24 Constable Precinct 3, Ken Wilke. April 2019 report 25 Constable Precinct 4, Gene Huffaker. April 2019 fines, 104 1 judgments and jury fees collected, J.P. 1 Mitzi French. 2 April 2019 fines, judgments and jury fees collected 3 J.P. 2, J. R. Hoyne. April 2019 judgments and jury fees 4 collected, J.P. 3, Kathy Mitchell. April 2019 fines, 5 judgments and jury fees collected, J.P. 4, Bill 6 Ragsdale. April 2019 Indigent Service report, Director 7 of Human Resources and Indigent Services, Jennifer Doss. 8 April 2019 Animal Services, Director Reagan Givens. 9 April 2019 monthly report, County Clerk, Jackie Dowdy. 10 April 2019 monthly report, District Clerk, Dawn Lantz. 11 And then last but not least, April 2019 is Environmental 12 Health, OSSF monthly report, OSSF Supervisor Ashli 13 Badders. 14 I move to accept these monthly reports. 15 JUDGE KELLY: I'll second that. A motion's 16 been made by Commissioner Harris, and I seconded to 17 approve the monthly reports. Is there any further 18 discussion? Those in favor raise your hand. Five zero. 19 Do we have any reports, liaison Commissioner 20 reports? 21 COMMISSIONER LETZ: I have the court orders, 22 4.6. 23 JUDGE KELLY: Okay, 4.6. Stand corrected. 24 COMMISSIONER LETZ: We have the court orders 25 from May 9th meeting, and I move we accept all as 105 1 presented. 2 COMMISSIONER MOSER: Second. 3 JUDGE KELLY: Okay, motion by Commissioner: 4 Letz, seconded by Commissioner Moser to approve court 5 orders as presented. Any further discussion? Those in 6 favor raise your hands. Five zero. 7 Liaison/Commissioner reports. Any? 8 Okay, department head reports, do we have 9 any of those? 10 And then do we of any reports from elected 11 officials? Okay. 12 Then on this part of the meeting the Court 13 will stand adjourned. We will recess and convene again 14 in executive session. What do you want, five minutes? 15 COMMISSIONER MOSER: Yeah, five minutes. 16 JUDGE KELLY: Five minutes. Be back here at 17 20 until 12. 18 (Break.) 19 COMMISSIONER LETZ: Before we go in, I have 20 a quick question of the Court. 21 JUDGE KELLY: Okay. 22 COMMISSIONER LETZ: Our policy awhile back 23 we decided we were going to use a certified agenda, then 24 we decided we were going to start having it recorded 25 again, which makes no difference to me which way. But 106 1 if we're doing certified, I just need to know because I 2 kind of prepare them; if we're not going to do them 3 then, I won't worry about them. 4 COMMISSIONER MOSER: I thought we decided we 5 were going to do the Court Reporter. 6 JUDGE KELLY: I think on these complicated 7 issues we really do need to have a record, I think. 8 COMMISSIONER MOSER: I agree. 9 JUDGE KELLY: To go back and refer to to 10 know exactly what we did and did not agree to. 11 COMMISSIONER LETZ: Okay, so then we'll just 12 do court reporters and not certified agendas, unless 13 specified. 14 COMMISSIONER MOSER: There you go. 15 JUDGE KELLY: Okay. And we need to revisit 16 that. 17 COMMISSIONER MOSER: Yeah, don't throw your 18 pen away. 19 JUDGE KELLY: Okay, now so we're in 20 executive session. 21 (Executive Session.) 22 JUDGE KELLY: We're back into open session. 23 And as I said, we've been discussing and cussing about 24 what to do about all of this. The first thing we've 25 decided to do is this whole issue about independent IT 107 1 departments is a critical issue for the County, and we 2 want to handle that when we've got adequate time to do 3 it, and we don't to mix and match issues today. So on 4 that one what we wanted to tell everybody is our plan is 5 to have a workshop/special meeting, however we determine 6 it. But a public meeting where we'll get together and 7 discuss that issue generically and specifically, and get 8 input from all the other elected officials or department 9 heads as to their position on it, and try to handle that 10 where we've got time to do it justice. We don't feel 11 like we have enough time to do everything today. 12 And then the second thing we've decided to 13 do is we want to address the personnel issue that is on 14 the agenda. And to do that what we're going to do is 15 we're going to go into executive session, we're going to 16 excuse everybody, and we're going to ask our HR 17 Director, and Sheriff Hierholzer to stay and talk to us 18 about that personnel issue. And anybody that wants to 19 stay is welcome to. We're going to start with them, and 20 then we'll take it from there. And we're going to do it 21 as long as we can. I gotta be somewhere else at 1:30, 22 so we've got almost an hour to finish this. So with 23 that, we're going to go back into executive session, and 24 ask Jennifer and Rusty to stay. 25 (Executive Session.) 108 1 JUDGE KELLY: We need to come out and 2 adjourn. 3 COMMISSIONER LETZ: We gotta do Marty's 4 thing. 5 (The Judge and Court Reporter left the 6 meeting to attend Probate Court.) 7 * * * * * * 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 109 1 STATE OF TEXAS * 2 COUNTY OF KERR * 3 I, DEBRA ELLEN GIFFORD, Certified Shorthand 4 Reporter in and for the State of Texas, and Official 5 Reporter in and for Kerr County, do hereby certify that 6 the above and foregoing pages contain and comprise a 7 true and correct transcription of the proceedings had in 8 the above-entitled Commissioners' Court. 9 Dated this the 10th day of June, A.D. 2019. 10 11 /s/DEBRA ELLEN GIFFORD Certified Shorthand Reporter 12 No. 953 Expiration Date 04/31/2020 13 * * * * * * 14 15 16 17 18 19 20 21 22 23 24 25