1 1 2 3 KERR COUNTY COMMISSIONERS' COURT 4 Regular Session 5 Monday, July 8, 2019 6 9:00 a.m. 7 Commissioners' Courtroom 8 Kerr County Courthouse 9 Kerrville, Texas 78028 10 11 12 13 14 15 16 17 18 19 20 21 22 23 PRESENT: ROB KELLY, Kerr County Judge HARLEY BELEW, Commissioner Precinct 1 24 TOM MOSER, Commissioner Precinct 2 JONATHAN LETZ, Commissioner Precinct 3 25 DON HARRIS, Commissioner Precinct 4 2 1 I-N-D-E-X 2 NO. PAGE 3 *** Commissioner's comments. 6 4 1.1 Public Hearing for a revision of plat for 10 Hidden Hills Two, Lots 28 and 29R, Volume 5 7, Page 177, and Plat File 19-03440. 6 1.2 Public Hearing for a revision of Plat for 10 Silver Hills, Lot 4, Volume 3, Page 43. 7 1.3 Consider, discuss and take appropriate 11 8 action for the Court to approve a revision of plat for Hidden Hills Two, Lots 28 and 9 29R, Volume 7, Page 177, and Plat File 19-03440. 10 1.4 Consider, discuss and take appropriate 12 11 action for the Court to approve a revision of plat for Silver Hills, Lot 4, Volume 3, 12 Page 43. 13 1.5 Consider, discuss and take appropriate 12 action for the Court to set a Public 14 Hearing for 10 a.m. on August 26, 2019 for a revision of plat for Sunridge 15 Subdivision No. 2, Block 5, Lots 5, 6, 7, 8, 10, 11, 12, 13, 14, and Block 6, Lots 16 8, 9, 10, 11, 11A along with an unused portion of Foot Hill Drive right of way. 17 1.6 Consider, discuss and take appropriate 13 18 action for the Court to set a public hearing for 10 a.m. on August 26, 2019 for 19 a revision of plat for Westwood Oaks Section 2, Block 3, Lots 18 and 19, 20 Volume 5, Page 73. 21 1.7 Consider, discuss and take appropriate 15 action for the Court's final approval 22 regarding the 22-lot expansion of the Cedar Oaks Manufactured Home Park 23 Development Plan. 24 25 3 1 I-N-D-E-X 2 NO. PAGE 3 1.8 Consider, discuss and take appropriate 19 action to set a Public Hearing for August 4 26th at ten a.m. to consider, discuss and take appropriate action on revisions to 5 the Kerr County subdivision regulations. 6 1.9 Consider, discuss and take appropriate 24 action for the Court to authorize the 7 County Engineer to execute a Letter of Map Revision that updates Flood Insurance 8 Rate Map No. 48265C0700F as prepared and submitted by the Kendall County Engineering 9 Department for a portion of Cypress Creek in the vicinity of Bartel Road and Gaddis 10 Bluff Road. 11 1.10 Consider, discuss and take appropriate 26 action to set a public hearing for 10 a.m. 12 on August 26, 2019 to abandon, vacate, and discontinue a portion of Mosty Lane from 13 First to Second Street in Center Point. 14 1.11 Public Hearing regarding the County Clerk's 28 Annual Record Archival Plan in accordance 15 with the Local Government Code 118.025(g). 16 1.12 Consider, discuss and take appropriate 28 action to approve and adopt the County 17 Clerk's Annual Archival Plan as presented. 18 1.13 Consider, discuss and take appropriate 31 action to approve the County Clerk's Fee 19 Schedule to be effective 09-01-2019. 20 1.14 Consider, discuss and take appropriate 40 action to set a Public Hearing on August 21 12, 2019 at 10 a.m. to be held in the Commissioners' Courtroom, Kerr County 22 Courthouse, 700 Main Street, Kerrville, Texas for the purpose of presenting the 23 Kerr County District Court Records and Archive Plan for fiscal year 2019-2020. 24 25 4 1 I-N-D-E-X 2 NO. PAGE 3 1.15 Consider, discuss and take appropriate 41 action to accept donations from the month 4 of June, 2019 as listed in the Kerr County Animal Services donation log. 5 1.16 Consider, discuss and take appropriate 42 6 action to adopt revised Kerr County Budget Calender, FY 2019-2020. 7 1.18 Consider, discuss and take appropriate 43 8 action to dispose of surplus county property. 9 1.19 Presentation by Texas Association of 44 10 Counties Risk Management of the 2018 Kerr County Gold Star Safety Award. 11 1.20 Consider, discuss and take appropriate 48 12 action to appoint Marie Hardy to the Emergency Services District #2 for a 13 two-year term. 14 1.21 Consider, discuss and take appropriate 49 action for the purchase of a mobile 15 dynamic traffic sign. 16 1.22 Consider, discuss and take appropriate 64 action to authorize Texas Parks & Wildlife 17 Department to spray arundo donax on Kerr County property. 18 1.23 Consider, discuss and take appropriate 66 19 action to form a committee to help determine the long-range construction 20 needs of the county. 21 1.24 Discussion regarding funeral services for 72 Korean War Veteran and POW Billy J. Butler. 22 1.25 Consider, discuss and take appropriate 77 23 action to approve lease agreement with Xerox for the Extension Office. 24 4.1 Pay bills. 78 25 5 1 I-N-D-E-X 2 NO. PAGE 3 4.2 Budget amendments. 78 4 4.4 Accept monthly reports. 79 5 4.6 Court orders. 80 6 5.1 Reports from Liaison Commissioners. 80 7 5.3 Reports from Elected Officials. 82 8 *** Adjournment. 83 9 *** Reporter's Certificate. 84 10 * * * * * * 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 6 1 JUDGE KELLY: Good morning. It is Monday, 2 July the 8th, 2019 at 9 o'clock in the morning, or a 3 couple minutes thereafter, and the Kerr County 4 Commissioners' Court is now in session. If you would, 5 please join Commissioner Moser to lead us in Prayer and 6 Pledge this morning. 7 (Prayer and Pledge of Allegiance.) 8 JUDGE KELLY: This as an opportunity for 9 visitor input and so that anyone that would like to 10 approach and address the Court, you're welcome to do so. 11 We ask that you limit your comments to three minutes or 12 so. If you'd like to do that, come forward and identify 13 yourself and give us your address, and tell us what 14 Precinct you're in. And we ask that if what you want to 15 talk to us or address to us about is on the agenda, if 16 you would wait for that agenda item to be called. This 17 is for an opportunity for people to speak about things 18 that are not on the agenda. Is there anyone who would 19 like to address the Court? 20 Yes, Sir. 21 MR. ARKET: I believe we are on the agenda, 22 I'm not sure, but Jim Arket with Community Action Group. 23 JUDGE KELLY: Okay. That's the CAG? 24 MR. ARKET: Yes. 25 JUDGE KELLY: I think you're on the agenda. 7 1 Thank you for identifying yourself. 2 Is there anyone else who wants to make sure 3 that you get heard today? 4 Okay, with that then the next item on the 5 agenda is the Commissioner comments. We kind of report 6 on what's going on around the County. So we'll start 7 with Commissioner 1. 8 COMMISSIONER BELEW: Well, I had to laugh at 9 a lady yesterday to her face. Because she complained 10 about the dust from the road work, and I just said 11 you're not going to get an ounce of sympathy from me, 12 Ma'am, we have to fix the roads. And she scowled at me 13 and talked about washing her car, and I said, you know, 14 they have drive-thru's, I can direct you to a few of 15 those. 16 So you know, you hear a lot of silly things 17 from people when you're in this position, and somebody 18 talking about the dust on their car. I just laughed at 19 her and then I caught myself and said I'll help you find 20 a car wash. But it's progress. That's what progress 21 is, folks. Those roads got all torn down, and then it 22 rained, and then we couldn't do anything, and now it's 23 dust. They complained about the mud, they complained 24 about the dust. As my dad used to say they'd complain 25 if you hung them with a new roof. So that's my report. 8 1 That's all I got, just a little -- 2 COMMISSIONER MOSER: Well, I can see that 3 that lady, she's heard you brag about the amount of rain 4 that you've had, so she thinks that you were in charge 5 of it, so she wants some more. 6 Let's see, I've got a couple of things, 7 Judge. Brinks Crossing was really active this 8 Independence Day weekend. A lot of cars, Lots of people 9 sitting in the river and enjoying that. 10 The other thing I mention is the 13th, July 11 13th, is the Center Point Volunteer Fire Department Fund 12 Raiser, so Lots of good food, and good time, so 13 encourage everybody to go out to that. 14 And then not unique to Precinct 2, but the 15 Apollo 11 50th Anniversary Tribute is Thursday at 6 p.m. 16 800 people -- more than 800 people have made 17 reservations, so we've got a challenge there to have to 18 deal with overflow. But we've got people coming in from 19 all over United States. Some of them have been to the 20 moon. So anyway, that's all I have. 21 JUDGE KELLY: Very good. Commissioner 3. 22 COMMISSIONER LETZ: A couple things. Real 23 good celebration in Comfort last week for the 4th of 24 July, the parade. There was even had one exciting 25 moment when a truck caught on fire, but they got it out 9 1 quickly and no big problem. But a good event. 2 And then also, our prayers are with two 3 families from Kendall County. There are two deputies 4 that lost their lives over there. One from a car 5 accident, and another one through medical issues. So 6 pretty hard for -- that took place all in one week. The 7 Sheriff over there has -- it really affects having to 8 deal with those issues. 9 The last thing, Judge, I don't think that 10 this is actually on the agenda. Is it on here, or is 11 that I'm missing it? 12 JUDGE KELLY: The CAG. 13 MS. HOFFER: 1.21. 14 COMMISSIONER BELEW: It should be on there. 15 COMMISSIONER LETZ: Okay, about the mobile 16 traffic stop. Okay. 17 JUDGE KELLY: We got it. Want to make sure 18 you get heard. 19 COMMISSIONER HARRIS: All right. Precinct 20 4, I can tell you the crossing and the damn, the Ingram 21 Dam were all over capacity over the 4th of July weekend. 22 And speaking of roads, I can tell you the people on 23 Shalako are very happy. Thank you, Kelly and your crew. 24 They went through the dust and everything awhile and 25 we're past that. But they're real pleased with the road 10 1 now. All is well. 2 JUDGE KELLY: Well, I'd like to share that I 3 had a very pleasant surprise on July the third. We live 4 out between Ingram and Hunt on Highway 39, and we didn't 5 know that the Vista Camps were having their fireworks 6 display a day early. So we just took our lawn chairs 7 and sat out on the front driveway, and it was wonderful. 8 What a wonderful tradition that we started a day early. 9 It caught us all by surprise and we thoroughly enjoyed 10 it. Other than that it was a typical 4th of July week, 11 and I think we all enjoyed it. 12 And so as far as I've heard I've heard no 13 news of any incidents, so I think it was all pretty safe 14 and happy for everyone. And that's really all I have. 15 Okay, with that then let's go to item 1.1. 16 We've got a series of these so be patient with us. This 17 is the Public Hearing for a revision of plat for Hidden 18 Hills Two, Lots 28 and 29R. This is a public meeting 19 that I now call to order. Is there anyone who would 20 like to speak regarding this subject? 21 There being no one, then the public meeting 22 is closed, and we'll go on to item 1.2, which is another 23 Public Hearing which is a revision for a plat for Silver 24 Hills, and I know we have people from Silver Hills here. 25 And this is regarding Lot Number 4, and this is a public 11 1 hearing and this is your opportunity to speak. Is there 2 anyone that would like to speak with regard to that 3 issue? 4 Okay, then the public meeting is closed, and 5 we'll move on to do item 1.3 consider, discuss and take 6 appropriate action for the Court to approve a revision 7 of plat for Hidden Hills Two, Lots 28 and 29R. Charlie 8 Hastings. 9 MR. HASTINGS: Thank you. This proposed 10 revision of plat changes the lot line between Lot 28 and 11 Lot 29R, creating Lot 28R, and Lot 29R-1. Access to 12 both Lots will be on Hidden Hills Ranch Road. 13 County Engineer request the Court approve 14 the revision of plat for Hidden Hills Two, Lots 28 and 15 29R, Volume 7, Page 177, and Plat File 19-03440. This 16 is Precinct 2. And we did just have the Public Hearing 17 and no one spoke. 18 COMMISSIONER MOSER: Move for approval as 19 recommended by County Engineer. 20 COMMISSIONER BELEW: Second. 21 JUDGE KELLY: It's been moved by 22 Commissioner Moser and seconded by Commissioner Belew to 23 approve the plat revision for Lots 28 and 29R. Is there 24 any further discussion? All those in favor raise your 25 hand. Unanimous, five zero. 12 1 Item 1.4 on the agenda consider, discuss and 2 take appropriate action for the Court to approve a 3 revision of plat for Silver Hills, Lot 4. Charlie 4 Hastings. 5 MR. HASTINGS: Thank you. This proposed 6 revision of plat divides Lot 4 into two lots, Lot 4A and 7 Lot 4B, 15.11 acres and 12 acres respectively. Access 8 to both lots will be from Silver Hills Road. We just 9 had the Public Hearing a moment ago, nobody spoke. 10 The County Engineer request that the Court 11 approve the revision of plat for Silver Hills Lot 4, 12 Volume 3. Page 43. It says Precinct 2. 13 COMMISSIONER MOSER: Move for approval as 14 recommended by County Engineer. 15 COMMISSIONER BELEW: Second. 16 JUDGE KELLY: Any further discussion? 17 There's been a motion made by Commissioner Moser, 18 seconded by Commissioner Belew. Those in favor raise 19 your hand. Five zero, unanimous. 20 Next item on the agenda is item 1.5 21 consider, discuss and take appropriate action for the 22 Court to set a Public Hearing, and it says for 9 o'clock 23 on August the 26th for a revision of plat for Sunridge 24 Subdivision No. 2, Block 5, Lots 5, 6, 7, 8, 10, 11, 12, 25 13, 14 and Block 16(sic), Lots 8, 9, 10, 11, 11A along 13 1 with an unused portion of Foot Hill Drive right of way. 2 And the only thing, Charlie, I'm going to 3 set that for ten o'clock for that date. That's the only 4 thing that I'm trying to change. And what I'm trying to 5 do, folks, is that for those of you that are from the 6 public that come, I'm trying to get this public part of 7 the agenda before our break, and so I'm going to 8 schedule all these public hearings at ten o'clock. Is 9 there any -- Charlie? 10 MR. HASTINGS: Just one point of that it was 11 Block 6 instead of Block 16. 12 JUDGE KELLY: Okay, I misspoke. I stand 13 corrected, Block 6. 14 COMMISSIONER HARRIS: I move for approval. 15 COMMISSIONER LETZ: Second. 16 JUDGE KELLY: Okay, Commissioner. 17 COMMISSIONER HARRIS: Has moved, and 18 seconded by Commissioner Letz to approve the Public 19 Hearing for the revision of plat for Sunridge 20 Subdivision No. 2, Block 5, Lots 5, 6, 7, 8, 10, 11, 12, 21 13, 14, and Block 6, Lots 8, 9, 10, 11 and 11A along an 22 unused portion of Foot Hill Drive right of way. Is 23 there any further discussion? Those in favor raise your 24 hand. Unanimous, 5-0. 25 Item 1.6 consider, discuss and take 14 1 appropriate action for the Court to set a public hearing 2 for -- again I'm going to ask that that be at ten 3 o'clock on August the 26th, for a revision of plat for 4 Westwood Oaks Section 2, Block 3, Lots 18 and 19. 5 Charlie Hastings. 6 MR. HASTINGS: This proposed revision of 7 plat moves the lot line between 18 and 19 by 8 approximately 18 feet. Lot 18 is currently .37 acres. 9 It will be revised into lot 18-R, a proposed .31 acres, 10 and Lot 19 is currently .34 acres will be revised into 11 lot 19-R, proposed .40 acres. 12 Both existing lots are less than one acre. 13 They're already existing in that state. They'll both be 14 less than half an acre also make note of that. I 15 believe they're currently on septic system and will 16 remain on septic system, so this is going to require the 17 Court to authorize this to move forward. 18 County Engineer requests that the Court set 19 the Public Hearing for 10 a.m. on August 26th, 2019 for 20 a revision of plat for Westwood Oaks Section 2, Block 3, 21 Lots 18 and 19, Volume 5, Page 73. This is Precinct 4. 22 COMMISSIONER HARRIS: I move for approval. 23 COMMISSIONER LETZ: Second. 24 JUDGE KELLY: It's been moved by 25 Commissioner Harris, seconded by Commissioner Letz to 15 1 approve the motion as requested. Is there any further 2 discussion? Those in favor raise your hand. Five zero, 3 unanimous. 4 Item 1.7 consider, discuss and take 5 appropriate action for the Court's final approval 6 regarding the 22-lot expansion of the Cedar Oaks 7 Manufactured Home Park Development Plan. This is in 8 Precinct 1. Charlie Hastings. 9 MR. HASTINGS: Thank you. The proposed 10 expansion of the Cedar Oaks Manufactured Home Park 11 located at 332 Westway Drive includes the addition of 22 12 manufactured home sites on 3.25 acres. The proposed 13 privately owned and maintained roads serving these lots 14 consists of the removal and replacement of approximately 15 600 feet of Whispering Woods Loop South, and an 16 approximately 700 foot new road, Whispering Woods Court, 17 that includes the construction of a cul-de-sac. 18 Drainage will be handled through a series of 19 privately owned and maintained ditches and culverts and 20 an existing privately maintained detention pond. This 21 lot will be served by the expansion of an existing Aqua 22 Texas community water system, they have a three-inch 23 water main there, and construction of a community 24 on-site septic collection and treatment system. 25 In accordance with Section 1.03C of the 16 1 Manufactured Home Rental Community Regulations, the 2 steps for approval, construction and a certificate of 3 compliance are the following: 4 Construction of a proposed manufactured home 5 rental community may not begin before the date the 6 County Engineer approves the Development Plan. I have 7 approved the Development Plan. The County Engineer, or 8 Commissioners' Court may require inspection of the 9 infrastructure during its construction and shall require 10 a final inspection. The final inspection must be 11 completed not later than the second business day after 12 the date the County Engineer receives an affidavit from 13 the owner of the manufactured home rental community that 14 construction of the infrastructure has been completed in 15 accordance with the approved Development Plan. 16 If the County Engineer determines that the 17 infrastructure complies with the Development Plan, the 18 Commissioners' Court shall issue a Certificate of 19 Compliance not later than the 5th business day after the 20 date the final inspection is completed. 21 The reason I brought that up is because of 22 this tight five-day certificate of compliance 23 requirement, the County Engineer will likely place in 24 item on a future Court agenda that may not be a regular 25 meeting depending on the date of the final inspection, 17 1 which at this time is unknown since they have not begun 2 construction. But at such time I'll do that, and it's 3 be very quick that we'll need to pull this off. 4 The County Engineer recommends that the 5 Court approve the 22-lot expansion of Cedar Oaks 6 Manufactured Park Development Plan. This is Precinct 1, 7 and it meets our requirements. 8 COMMISSIONER BELEW: I move for approval. 9 JUDGE KELLY: Okay. 10 COMMISSIONER HARRIS: Second. 11 JUDGE KELLY: Been moved by Commissioner 12 Belew and seconded by Commissioner. 13 COMMISSIONER HARRIS: To approve the request 14 for a Public Hearing to consider, discuss regarding the 15 22-lot expansion of Cedar Oaks Manufactured Home Park 16 Development Plan. Is there any discussion? 17 COMMISSIONER MOSER: I have a question. It 18 looks like, Charlie, or if Tish or somebody's here, that 19 there's a drain field, which is rather large, but yet 20 there's OSSF septic tanks at the probably south end of 21 the development. Is this -- they're still there? Are 22 all these properties -- each one of them have a septic 23 tank, or how is it? 24 MRS. HULETT: No. They're going to be two 25 separate facilities. It's split into two different -- I 18 1 think one has -- I forget how many now. They'll be -- 2 THE REPORTER: Could you please speak up? 3 COMMISSIONER MOSER: She can't hear you. 4 MS. HULETT: They'll be two separate septic 5 systems serving this new development, and I've already 6 reviewed the planning materials and I've already done 7 the site and got the information. 8 COMMISSIONER MOSER: This is not a community 9 septic? 10 MS. HULETT: No, it is not. No. 11 COMMISSIONER MOSER: We don't want to go 12 there again. 13 MS. HULETT: No, because the park is owned 14 by one individual. These are going to be rentals. 15 COMMISSIONER MOSER: Okay. So they're just 16 a multitude of septic systems that various lots tie 17 into? 18 MS. HULETT: There will be two separate 19 septic systems. There will be several homes that will 20 be connected into one septic system, one drain field and 21 other homes will be connected into a separate septic 22 system and drain field. 23 COMMISSIONER MOSER: And that's all good 24 with you? 25 MS. HULETT: Yes. I've already reviewed the 19 1 plans and they look good. Pending your approval before 2 we give them approval to start. 3 COMMISSIONER LETZ: Question that I had, 4 Charlie, on the looks like the road right of way 30 5 feet? 6 MR. HASTINGS: Yes, Sir. 7 COMMISSIONER LETZ: Is that in compliance? 8 MR. HASTINGS: Yes. That meets the 9 regulations for a manufactured rental community. The 10 cul-de-sac is a normal width right of way for the 11 cul-de-sac, which would be a hundred foot diameter. 12 JUDGE KELLY: Any other discussion? Okay. 13 All those in favor raise your hand. And those abstain. 14 I'm going to abstain on that one. 15 Item 1.8 -- that was a four one vote, a 16 4-0-1 vote. 17 1.8 consider, discuss and take appropriate 18 action to set a Public Hearing for August 26th at ten 19 a.m. to consider, discuss and take appropriate action on 20 revisions to the Kerr County subdivision regulations. 21 Charlie. 22 MR. HASTINGS: Thank you. On April 29th, 23 2019 the Kerr County Commissioners' Court held a 24 subdivision regulation workshop where revisions to the 25 regulations were discussed and direction given to the 20 1 County Engineer to make corrections and clarifications 2 noted by the Court. Since that time, the Kerr County 3 Engineering Department has made those corrections and 4 clarifications and has been working in conjunction with 5 the County Surveyor and other local surveyors to revise 6 the Kerr County Subdivision Regulations for the 7 consideration of the Court. 8 In addition, legislation recently adopted 9 House Bill 3167, which is set to go into law on 10 September first, 2019, which will also need to be be 11 incorporated in the Kerr County Subdivision Regulations 12 as it pertains to review time of plats and plans. 13 County Engineer requests that the Court set 14 a public hearing for August 26th, 2019 at 9 a.m. to 15 consider, discuss and take appropriate action on 16 revisions to the Kerr County Subdivision Regulations. 17 COMMISSIONER LETZ: I think the -- a couple 18 things, Charlie. I don't think we want to do that 19 Public Hearing on a regular Commissioners' Court day. 20 COMMISSIONER BELEW: I agree with that. 21 COMMISSIONER LETZ: I think there will be 22 some tense comments. So I think we probably oughta 23 schedule on one of the off Mondays; not a regular date. 24 JUDGE KELLY: Well, do we want to include 25 that just as a short workshop item on one of our 21 1 alternate Mondays, just for you to come in and show us, 2 walk through it so when we get to the 19th we're ready 3 to go. 4 COMMISSIONER LETZ: And the other thing, 5 Charlie, if you could make sure -- or maybe you've done 6 this already, but all elected official that have 7 anything to do with our rules such as the County Clerk, 8 our Environmental Health Department, that they also get 9 a complete new version of it. 10 MR. HASTINGS: Okay. 11 COMMISSIONER LETZ: So we can try to get 12 that done. 13 COMMISSIONER BELEW: How does the public see 14 it? 15 COMMISSIONER LETZ: And the I guess we'll 16 have to get it posted on our website, or receive copies 17 if they want. 18 COMMISSIONER BELEW: As long as they know 19 it's new stuff. 20 JUDGE KELLY: So would the intermittent 21 Monday that we're doing those meetings on, that would be 22 August the 5th, Jody? Because the one before that would 23 be a regular Commissioners' Court meeting? 24 MRS. GRINSTEAD: Exactly. 25 JUDGE KELLY: So we're going to try to make 22 1 a workshop and all of these people that are affected by 2 revision of rules know that we're going to have this on 3 August the 5th. Try to put it on that docket. Should 4 be a short item, but we need to make sure we're allon 5 board to make sure before we get the public in here to 6 talk about change. And the public can come to the 7 workshop. 8 COMMISSIONER LETZ: And have you as part of 9 this redone all the appendices sees as well? 10 MR. HASTINGS: No, that needs to be updated. 11 They're almost done, but they're not all done. 12 COMMISSIONER LETZ: That's where a lot of 13 the other departments, the fee schedules and all that, 14 they really need their input and make sure we're 15 accurate. 16 JUDGE KELLY: The devil's always in the 17 details. 18 COMMISSIONER LETZ: Last time we kind of 19 overlooked that and had a few errors in our appendices. 20 JUDGE KELLY: So, Charlie, I want to make 21 sure where you are. You good with having all this ready 22 for us by the 5th to talk about it, and then we'll have 23 the public meeting on the 19th. 24 MR. HASTINGS: At 9 a.m.? 25 JUDGE KELLY: That's going to be a big -- 23 1 yeah, we'll do it on the 19th. I just want to make sure 2 we've given you sufficient time to get everything to us, 3 Charlie. 4 MR. HASTINGS: Thank you. Can I make the 5 request then? County Engineer requests that the Court 6 set a Public Hearing for August 19th, 2019 at 9 a.m. to 7 consider, discuss and take appropriate action on 8 revisions to the Kerr County Subdivision Regulations. 9 COMMISSIONER LETZ: And the last comment, 10 and this is really for Abby, we may need your help, or 11 Heather's help. There are some very specific 12 requirements when we adopt subdivision rules, and it 13 affects takings and things of that nature. We have to 14 make an affirmative statement as I recall. Anyway, we 15 need to make sure we look up that procedure to make sure 16 we do it properly. 17 JUDGE KELLY: We're kind of amending our 18 motion to dot the i's and cross the t's. 19 COMMISSIONER LETZ: We'll need to have this 20 somewhere along the process. I believe this will come 21 after the public hearing. 22 JUDGE KELLY: They're legal disclosures. 23 MRS. HURT: I like those. 24 COMMISSIONER LETZ: And another meeting I 25 suspect we'll have to to. Anyway -- 24 1 JUDGE KELLY: I believe this was your 2 motion. Are you good with the revisions that have been 3 made here? 4 COMMISSIONER BELEW: Yes. 5 JUDGE KELLY: And second is good with it? 6 COMMISSIONER HARRIS: Yes. 7 JUDGE KELLY: Good. Those in favor raise 8 your hand. Five zero, unanimous. 9 1.9 consider, discuss and take appropriate 10 action for the Court to authorize the County Engineer to 11 execute a Letter of Map Revision that updates Flood 12 Insurance Rate Map No. 48265C0700F as prepared and 13 submitted by the Kendall County Engineering Department 14 for a portion of Cypress Creek in the vicinity of Bartel 15 Road and Gaddis Bluff Road in Precinct 3. Charlie 16 Hastings. 17 MR. HASTINGS: Thank you. On March 25th, 18 2019, the County Engineer presented preliminary updated 19 floodplain maps prepared by the Kendall County 20 Engineering Department for Cypress Creek in the Comfort 21 area where their analysis and data extend into Kerr 22 County. At that time the Court authorized the County 23 Engineer to proceed with the submission of the updated 24 maps and return to the Court for final approval. 25 The Kendall County Engineering Department 25 1 has finalized their updates to the Flood Insurance Rate 2 Maps and prepared a Letter of Map Revision on FEMA'S 3 MT-2 Form 1, which is attached. It's three pages. The 4 proposed changes affect approximately one mile of 5 Cypress Creek starting at Bartel Road and extending 6 north along Gaddis Bluff Road in Precinct 3, and 7 includes delineation of the floodplain, the floodway and 8 establishment of base flood elevations. Those are 9 elevations that are associated with the one percent 10 chance storm event, also known as the one hundred year 11 storm event. 12 County Engineer has performed a detailed 13 review of the Engineering Flood Study and recommends 14 approval. The County Engineer recommends that the court 15 authorize the County Engineer to execute a Letter of Map 16 Revision that updates Flood Rate Map No. 48265C0700F as 17 prepared and submitted by the Kendall County Engineering 18 Department for a portion of Cypress Creek in the 19 vicinity of Bartel Road and Gaddis Bluff Road. Precinct 20 3. 21 COMMISSIONER LETZ: That's a mouthful, 22 Charlie. 23 MR. HASTINGS: Yes, Sir. 24 COMMISSIONER LETZ: I was thinking about 25 repeating it, but I think I'm just going to say I just 26 1 move the agenda item. 2 COMMISSIONER MOSER: Second. 3 JUDGE KELLY: It's been moved by 4 Commissioner Letz, seconded by Commissioner Moser to 5 approve the request as presented. And as the Chair 6 stands corrected that it's Bartel and not 7 Bar-tell(phonetic), so I'm learning. Is there any other 8 discussion? Those in favor raise your hand. Five zero, 9 unanimous. 10 1.10 consider, discuss and take appropriate 11 action to set a public hearing for 10 a.m., I'm 12 correcting this, on August 26th to abandon, vacate, and 13 discontinue a portion of Mosty Lane from First to Second 14 Street in Center Point, Precinct 2. Charlie. 15 MR. HASTINGS: Thank you. The Court has 16 discussed this in the past. County Engineer requests 17 that the Court set a public hearing for 9 a.m. on August 18 26th, 2019 to abandon, vacate, and discontinue a portion 19 of Mosty Lane from First to Second Street in Center 20 Point, Precinct 2. 21 COMMISSIONER LETZ: You meant to say 10 22 a.m.? 23 MR. HASTINGS: 10 a.m. 24 COMMISSIONER MOSER: Move for approval. 25 27 1 COMMISSIONER LETZ: Second. 2 JUDGE KELLY: Been moved by Commissioner 3 Moser, seconded by Commissioner Letz to approve the 4 Public Hearing for the abandonment, vacation and 5 discontinuance of a portion of Mosty Lane from First to 6 Second Street in Center Point in Precinct 2. Is there 7 any further discussion? Those in favor raise your hand. 8 Five zero, unanimous. 9 Thank you, Charlie. And so that everyone 10 knows, we're experimenting on August 26th we're going to 11 try it at ten a.m. and see how it goes. If you'll note 12 sometimes these take a long time; sometimes they don't. 13 They're pretty standard in routine matters that we take 14 up at Commissioners' Court. And I want the record to 15 reflect that we did this in 30 minutes this morning for 16 10 agenda items, which is very efficient. 17 We'll take a look at how we do on the 26th 18 and see whether or not we want to do these at 9 o'clock 19 or 10 o'clock. But the whole purpose is to let the 20 public have an opportunity to be heard first. We can 21 handle our in-house stuff in a routine manner, that's 22 what it is. 23 And Charlie, I really appreciate your 24 accommodation. 25 Okay, the next item on the at agenda is item 28 1 1.11, which is a Public Hearing regarding the County 2 Clerk's Annual Record Archival Plan in accordance with 3 the Local Government Code. Miss Dowdy. 4 COMMISSIONER MOSER: Public Hearing. 5 JUDGE KELLY: I'm going to call the Public 6 Hearing to order. If there's anyone that would like to 7 address the Court with regard to the adoption of this 8 policy, this would be the time to come forward. Is 9 there anyone who would like to address the Court? There 10 being none, then I close the Public Hearing meeting. 11 And we'll will move on to item 1.12, which 12 is consider, discuss and take appropriate action to 13 approve and adopt the County Clerk's Annual Archival 14 Plan as presented. Miss Dowdy. 15 MRS. DOWDY: Good morning. I've handed out 16 the first packet of the proposed long-term proposal plan 17 of the County Clerk. So we'll have a letterhead, and 18 then the front page -- or the second page would look 19 like this. 20 JUDGE KELLY: Are there any major changes in 21 there? 22 MRS. DOWDY: This is an archival plan which 23 is required to be presented at a Public Hearing -- after 24 the Public Hearing, to designate certain documents as 25 those documents that are public record and that the 29 1 County Clerk, upon approval and agreement of 2 Commissioners' Court, will preserve and archive. 3 JUDGE KELLY: Right. And forgive my 4 ignorance? I'm just unfamiliar with what the prior plan 5 was. Does it vary from the prior plan? 6 MRS. DOWDY: All of our deed records that 7 are handwritten are just in poor shape. Just kind of 8 here and there, like judgment liens and -- 9 JUDGE KELLY: The only thing I'm trying to 10 find out is we've been doing this for a long time, a 11 long time before I took the bench. So I'm just trying 12 to find out if we made any changes in the way we're 13 going to archive our documents. Is it pretty much 14 business as usual? 15 MRS. DOWDY: Business as usual, yes. Other 16 than different preservation company. 17 JUDGE KELLY: In reviewing an archival plan, 18 I'm going to defer to your expertise. So we're doing 19 this like you're comfortable with it, and the way we've 20 been doing it, it's good enough for me. Any further 21 discussion? 22 COMMISSIONER LETZ: Just a quick question. 23 What's a drummer's record? 24 MRS. DOWDY: That, I was told is, I guess, a 25 requirement way back when that folks who wanted to drum 30 1 up business, salesman wanted to drum up business, they 2 had to file a notice, or a permit. 3 COMMISSIONER BELEW: And that used to be a 4 real drum, too, on the courthouse steps and beat a drum 5 until everybody showed up. 6 JUDGE KELLY: That's archival alright. 7 COMMISSIONER BELEW: Archaic. 8 MRS. DOWDY: One notable book that's in this 9 plan would be the Commissioners' Court minutes from 10 1800, 1850's, somewhere around there. It's really neat. 11 JUDGE KELLY: It's back when the County seat 12 was in Comfort. 13 MRS. DOWDY: Was what? 14 JUDGE KELLY: In Comfort. It goes way back. 15 MRS. DOWDY: Very, very cool. 16 COMMISSIONER LETZ: I move that we approve 17 the County Clerk's Annual Archival Plan as presented. 18 COMMISSIONER HARRIS: Second. 19 JUDGE KELLY: It's been moved by 20 Commissioner Letz, seconded by Commissioner. 21 COMMISSIONER HARRIS: To approve the 22 long-term archival plan for the County Clerk. Any 23 further discussion? Those in favor raise your hand. 24 Five zero. 25 Thank you Miss Dowdy. 31 1 COMMISSIONER BELEW: That was worth the 2 price of admission right there. 3 JUDGE KELLY: Now we move on to item 1.13 4 consider, discuss and take appropriate action to approve 5 the County Clerk's Fee Schedule to be effective 6 September 1, 2019. Miss Dowdy. 7 MRS. DOWDY: So there's a second handout 8 today, a letter and then the second page which is just 9 all of our fees that we collect by statute, and some of 10 them are set by Commissioners' Court. I made countless 11 updates, corrections, deletions, and additions to this 12 fee schedule. 13 Second notable change -- or proposal, excuse 14 me, to reduce the record archive fee from $10.00 to one 15 dollar. Just if you want to take a look back at our 16 archive plan, packet, that we first looked at. This fee 17 -- there's a maximum allowable amount provided by 18 statute. 19 JUDGE KELLY: What page are we on? 20 MRS. DOWDY: Now we're back on page 2 of the 21 archive plan. So these kind of go hand in hand. 22 JUDGE KELLY: Got it. 23 MRS. DOWDY: So page 2, you can see the 24 statute, Local Government Code 118.011(f), the County 25 Clerk shall, if the Commissioners' Court of the county 32 1 adopts the fee as part of the County's annual budget, 2 collect the following fee from any person. Called 3 records archive fee, not more than $10.00. 4 Currently, and in the past we've set it at 5 $10.00. I believe the Auditor has been working on our 6 final end of year projections, and in this account, I 7 believe it was 350,000 that we have to spend. And if we 8 keep it at $10.00 -- you can flip over to page 4. If we 9 keep it at $10.00, plus the revenue balance of about 10 350,000, we'll have 818,750. And all of this would be 11 used to, you know, preserve records. 12 I would like direction from the County 13 Attorney's Office to make sure that if we wanted to use 14 these archive fees to preserve say Sheriff's documents, 15 if I can declare those in a Public Hearing as public 16 records, maybe not maintained by the clerk. But can we 17 use this portion of the monies? 18 JUDGE KELLY: Use the archival fund to 19 maintain those? 20 MRS. DOWDY: For outside departments. 21 JUDGE KELLY: The necessary records that we 22 need to preserve for the Sheriff's Department which go 23 back to the 1800's? 24 MRS. DOWDY: Yes. 25 COMMISSIONER MOSER: Why would you want to 33 1 reduce it? 2 JUDGE KELLY: Because we don't need that 3 much money. 4 MRS. DOWDY: Because I don't think that -- 5 okay, so there's two. There's A and B. So if we can 6 preserve Sheriff's records then we can keep it at ten, 7 okay, because the Sheriff, and Tax Assessor, and 8 Treasurer, if they want. 9 But if we -- if it must be records 10 maintained by the clerk, then I'm -- this archive plan 11 will finish preserving clerk records, okay, and 12 eventually that fee would just need to go away. 13 COMMISSIONER BELEW: And you're talking 14 about paper records; you're not talking about archiving 15 video and audio and all that, are you? 16 MRS. DOWDY: Well, that's why -- that is 17 a good -- that's a good point, because -- 18 COMMISSIONER BELEW: The Sheriff has a lot 19 of that. 20 MRS. DOWDY: Because I think this account is 21 only used to preserve -- I don't think we use the 22 account for computer software or anything that we 23 scan -- you know, scan into Odyssey. That might be a 24 tech fund. I think that's a tech fund, which is a 25 separate fee. I feel like I'm rambling. 34 1 COMMISSIONER BELEW: And what you want to do 2 as I understand it, you want to make sure that the 3 expense is covered by whoever needs the service, but 4 that this is not some kind of an money maker, it is 5 provided to the taxpayer? 6 MRS. DOWDY: Exactly. Exactly. 7 COMMISSIONER BELEW: But in the event that 8 the Sheriff can't -- and it sounds like to me that the 9 difference you're talking about that it won't go very 10 far with the Sheriff's Department, that's just kind of 11 my educated guess. But if the Sheriff is taking care of 12 his right now, I don't see any reason why to start 13 poking that end. What's the point? 14 JUDGE KELLY: I think, and correct me if I'm 15 wrong, Miss Dowdy. I think what I'm hearing, and in 16 West Texas we make up words, I might misunderhear this, 17 but I think we have sufficient funds in the account 18 right now, and the $10.00 fee is not really necessary. 19 We could build up a fund of over $800,000.00 here, and I 20 think what she's trying to do is to make this more user 21 friendly for our customers, the citizens, to be able to 22 archive these things. Try to get it done. 23 If we get to a point where we realize the 24 reduction to a dollar is insufficient, then we'll come 25 back and start raising it back up. So that's what 35 1 you're trying to accomplish. I understand the purpose. 2 I didn't misunderhear. Okay. 3 COMMISSIONER BELEW: But it sounded like you 4 want to take the current surplus and do something for 5 the Sheriff's Department. Did I misunderstand that? 6 MRS. DOWDY: Because I think I was rambling 7 and trying to answer Commissioner Moser's original 8 question, which was -- I can't remember. 9 COMMISSIONER MOSER: Why reduce it, yeah. 10 MRS. DOWDY: Why reduce it. Because if I 11 can't poke into the sheriff's documents, then we would 12 need to reduce it. But if I can, then we can keep it at 13 $10.00, which is why -- 14 COMMISSIONER LETZ: Seems to make sense. Do 15 we need to do this today? 16 MRS. DOWDY: Well, I'd like to adopt our fee 17 schedule ahead of having my budget hearing on the 15th 18 of July, and so -- 19 COMMISSIONER BELEW: Let's do this then. 20 I'll propose this. You reduce the fee schedule, you 21 have a surplus now. See if there's a use for it, and 22 then figure out what to do with it at a later date, or 23 save it, put it in storage. Anything that's legally 24 appropriate in the future, just leave it alone. 25 JUDGE KELLY: Well, and I appreciate it. I 36 1 think you've educated us that we need to do on an annual 2 basis as we do our budget, monitor where you're on this 3 thing. Right now you're in a good place. And I 4 appreciate what the Auditor and County Clerk's Office 5 are trying to do to help us manage our budget, and to 6 help the public have their needs met. But it looks like 7 something that this is going to probably be revisited 8 periodically to make sure that we're in the right place. 9 MRS. DOWDY: And this fee schedule is 10 adopted annually. It's just business as usual. 11 COMMISSIONER LETZ: My question is, there's 12 a lot of subdivision related fees here. I would hate to 13 adopt it and immediately go back and change it in a 14 week, which is possible. Because Charlie and I have 15 talked about some of these fees, do they make sense. 16 MRS. DOWDY: There's another fee that I 17 needed to discuss regarding subdivisions. 18 COMMISSIONER LETZ: So I'm just wondering if 19 we cant -- we don't have to do it right now. It would 20 be better to talk about -- get the County Attorney to 21 see if you can use the Sheriff's, and then let's get 22 with Charlie to look at the plat and subdivision fees 23 and make sure that we're all in compliance so we only do 24 this one time, so we can wait two weeks. 25 COMMISSIONER BELEW: Well, my question is 37 1 can the money be used any other way, which is what 2 Jackie brought up to begin with. So if the money can't 3 be used any other way, then you have a surplus now. 4 You're not going to run into a big problem if you reduce 5 the rate. 6 JUDGE KELLY: I think what I hear 7 Commissioner Letz saying is if we're going to -- the 8 County Clerk's office and the fees cover a wide array of 9 services, subdivisions being one of them. And since 10 we're looking at the subdivision rules and they are 11 actually in place so to speak as we get ready to 12 finalize those, it probably be a good time to revisit 13 the fee schedules for the services that we're providing 14 in our subdivision rules. 15 And so I think what you're looking for is 16 you want a finite world to have know what to bring to us 17 when you start talking about budget in your department. 18 And I think what I'm hearing my fellow Commissioners say 19 is we're probably better off to leave it the way it is 20 and have you assume that it is the way it is, because 21 this is something that's going to have to be revisited, 22 but let us complete the subdivision analysis before we 23 set the whole revised fee schedule. 24 MRS. DOWDY: And the fee schedule doesn't 25 require a Public Hearing, so I can come back. 38 1 Preferably I'd like to adopt it September first. 2 COMMISSIONER LETZ: We should have it done 3 by then. 4 JUDGE KELLY: Well, we want to make sure 5 we're accommodating your needs. Are we all good with 6 this? 7 MRS. DOWDY: I am. 8 COMMISSIONER MOSER: It's just a flag goes 9 up when all of a sudden you say go from ten to one. But 10 for some reason it was ten, you know, and maybe it's -- 11 JUDGE KELLY: The Local Government Code said 12 that. 13 COMMISSIONER MOSER: It says it can be. 14 JUDGE KELLY: The State said that. 15 MRS. DOWDY: And the State said it was 16 actually going to be reduced back to five dollars, but 17 that has since changed since this legislature, and said 18 no we'll leave it at ten. And I think Commissioner Letz 19 had brought up a good point that reminded me to look 20 into what do we do with the money if it's left over if 21 it can only be expended on certain records. And if 22 we're out of records, but what can we do with it? 23 JUDGE KELLY: No. And thank you for 24 bringing it to our attention. Now this is on our radar 25 screen. We certainly don't want to charge the public 39 1 more than we need to for the services that we provide. 2 But we do have a question from the back. 3 Miss Bond. 4 MS. BOND: For the record, my legal name is 5 Michael Louise Bond, and my nickname is Bunny. I live 6 at 213 Stephanie in Kerrville, Texas. 7 What I wanted to speak to is the Sheriff's 8 records. Rusty, the Sheriff, and I have had a 9 conversation about there being volumes of handwritten 10 records stored in a county barn. And he asked me, 11 because I'm a member of the Historical Commission, what 12 was the interest that the Historical Commission had in 13 those records. 14 So what I would like to say is digitizing 15 those records, those Sheriff's records, I think would be 16 in credibly important to people who are doing all kinds 17 of genealogy research, and other research. And I think 18 some of those records go back, just like you were 19 saying, maybe to the 1880's. And so if we have the 20 money to do that that would really be a wonderful 21 addition to the history of Kerr County. Thank you. 22 JUDGE KELLY: Yes. And Sheriff's recently 23 brought that to my attention also. And we especially 24 want to thank Miss Dowdy for bringing this matter to our 25 attention. 40 1 Now that we're airing all the different 2 facets of this issue perhaps we can get together and 3 coordinate a mutually beneficial resolution. Did we 4 have any other discussion on this? For the time being 5 we'll pass this. But thank you, Miss Dowdy. 6 MRS. DOWDY: Thank you. 7 JUDGE KELLY: The next item on the agenda is 8 1.14 consider, discuss and take appropriate action to 9 set a Public Hearing on August the 12th at -- and we 10 have it 9 a.m., we've discussed that. To be held in the 11 Commissioners' Courtroom, Kerr County Courthouse, for 12 the purpose of presenting the Kerr County District Court 13 Records and Archive Plan for fiscal year 2019-2020. 14 Miss Lantz. 15 MRS. LANTZ: Good morning. This is just 16 formal notice that I bring in front of the Court to set 17 a public hearing for archive funds and records. 18 COMMISSIONER LETZ: Okay. 19 COMMISSIONER HARRIS: I move for approval. 20 COMMISSIONER LETZ: At 9 or 10 a.m.? 21 JUDGE KELLY: Let's do them -- we're just 22 experimenting. We're going to see how 10 o'clock looks 23 and if we don't like it we're going to go right back to 24 9 o'clock. 25 COMMISSIONER LETZ: Second. 41 1 JUDGE KELLY: Commissioner Harris has made a 2 motion, seconded by Commissioner Letz to set a Public 3 Hearing on August the 12th at 10 a.m. for the purpose of 4 presenting the Kerr County District Clerk Court Records 5 and Archival Plan. Any other discussion? Those in 6 favor raise your hand. Unanimous, five zero. Thank 7 you, Miss Lantz. 8 MRS. LANTZ: Thank you. 9 JUDGE KELLY: Item 1.15 -- can we get this 10 in before the break, Reagan? 11 MR. GIVENS: Yes. Real quick. 12 JUDGE KELLY: Consider, discuss and take 13 appropriate action to accept donations from the month of 14 June, 2019 as listed in the Kerr County Animal Services 15 donation log. 16 MR. GIVENS: Good morning. This is our 17 monthly donation log for June. You can see we received 18 miscellaneous items, which was a small cat tower, we 19 received food items, and also some more miscellaneous 20 such as leashes, bowls, and toys through the month of 21 June. 22 COMMISSIONER LETZ: I make a motion that we 23 accept the donations as reflected on the donation log 24 for Animal Services. 25 COMMISSIONER MOSER: Second. 42 1 JUDGE KELLY: Been a motion by Commissioner 2 Letz and seconded by Commissioner Moser to accept the 3 donations from the Animal Services Department. Any 4 further discussion? Those in favor raise your hand. 5 Five zero, unanimous. Good. 6 James, can we get this in this before the 7 break? 8 MR. ROBLES: I believe so. 9 JUDGE KELLY: Item 1.16 consider, discuss 10 and take appropriate action to adopt revised Kerr County 11 Budget Calender, FY 2019-2020. 12 MR. ROBLES: Good morning. I passed out a 13 copy of a revised one for each one of y'all to have. It 14 should have red writing on it. We made a few minor 15 changes in the first week of August, and everything in 16 red is going to be a meeting that has changed. We tried 17 to make minimal changes to it because a lot of these are 18 affected time-wise for later dates. 19 But Tax Assessor seems to like this, and 20 Jody, I believe, looked at the schedule. Unless there's 21 anything else you wanted. 22 JUDGE KELLY: I confess that I got together 23 with James and pushed these back, and asked him to put 24 it in red so we could see it quickly, and this allows 25 James to be present for all of our workshops and 43 1 meetings. 2 COMMISSIONER LETZ: Looks good. 3 JUDGE KELLY: Okay, then I'll make a motion 4 that we adopt the revised budget calender for FY 19-20. 5 COMMISSIONER BELEW: Second. 6 JUDGE KELLY: I made motion, seconded by 7 Commissioner Belew to adopt the revised calendar for the 8 budget for this year and next. Is there any other 9 discussion? Those in favor raise your hand. Five zero, 10 unanimous. 11 COMMISSIONER LETZ: Judge, on 1.17, we can 12 pass on that. Both Reagan and Maintenance Department 13 are working up those numbers for us. 14 JUDGE KELLY: Okay, very well. Then we're 15 going to be right on time. We're going to go to 1.18. 16 You'll notice on our agenda, we have break at 9:50. 17 Looks like we're going to make it spot on today. 18 So this is to consider, discuss and take 19 appropriate action to dispose of surplus county 20 property. 21 MR. ROBLES: Yes. We have two departments, 22 County Attorney requesting to dispose of a water cooler. 23 It's not working. And the district courts have ten 24 wooden chairs that they need to dispose of. 25 COMMISSIONER LETZ: I move we surplus the 44 1 property as designated. 2 JUDGE KELLY: I'll second that. 3 Commissioner Letz has moved, and I've seconded to 4 dispose of the surplus property identified. Any other 5 discussion? Those in favor raise your hand. Unanimous, 6 five zero. 7 We will take a break and be back at 10 8 o'clock. 9 (Break.) 10 JUDGE KELLY: Okay, I think everyone's 11 ready. Commissioners' Court is back in session. Item 12 1.19 on the agenda is a presentation by Texas 13 Association of Counties Risk Management for the 2018 14 Kerr County Gold Star Safety Award. Larry Boccaccio. 15 MR. BOCCACCIO: Very good. Good morning. 16 JUDGE KELLY: Boccaccio is the Italian -- 17 MR. BOCCACCIO: That's probably the correct 18 way. It's, you know, Boccaccio, or usually they start 19 to talk it out and go yada yada. And yeah that's me. 20 JUDGE KELLY: So my late wife is Italian so 21 I had to learn the right way. 22 MR. BOCCACCIO: Or you know when they start 23 stuttering, it's like all right, here I am. 24 Well, I wanted to bring this. And actually 25 it now says 2018 safety award, and there's a long story 45 1 behind that one, so I'll save it for another time. 2 How's that? We actually printed the wrong year on the 3 new plaques. This is the correct one. So it was 2018 4 presented in 2019. It was one of those where, you know, 5 the people that actually do it didn't see it until it 6 was already done. And it was a minor technicality here, 7 guys. 8 Anyway, thank for your having me. I just -- 9 this is the part of the job that I love best. I get to 10 come and rave about my counties about how well they do, 11 and about their safety programs. And you guys are one 12 of my shining stars, no doubt. 13 Just to give you a number for this 2018 14 award, there were only 17 other TAC members, and that 15 includes counties and our governmental entities that are 16 in the pool that received this award. And it's a 17 consecutive string, and I want to keep it that way, 18 so -- 19 COMMISSIONER MOSER: How many entities are 20 in the pool? 21 MR. BOCCACCIO: There's 204 counties -- 22 JUDGE KELLY: 254 counties. 23 MR. BOCCACCIO: Well, out of the 254, we 24 insure 204. But the other 50 some odd, they're tax 25 appraisal districts, and some odd things down at the 46 1 coast. 2 COMMISSIONER MOSER: So ballpark's 300? 3 MR. BOCCACCIO: It's about 300 that we're 4 looking at, so yeah, and that's great. Because workers 5 comp cost -- they're going through the roofs, folks. 6 I've been doing this now at TAC going on 20 years, and 7 Kerr County has been one of my counties from day one, 8 and I love it. 9 So all I can tell you is keep doing what 10 you're doing, and I'll see up here next year at this 11 same time. How's that? 12 JUDGE KELLY: If I extrapolate out the 13 numbers, then that puts us in the top two or three 14 percent of the state? 15 MR. BOCCACCIO: Absolutely. And that's 16 historically. We changed the number, or the name of the 17 plaque. It now says Excellence in Safety; it used to be 18 the Gold Star Safety Award. But it was the cream of the 19 crop at the top of the top. And you're right, it's 20 about two percent of the top that we're looking at. 21 A lot of criteria goes into it. The safety 22 committee, the safety program, the safety training, all 23 things that I consider when I run numbers at the end of 24 the year, and say yes, that looks good, or no, that 25 doesn't look good. 47 1 COMMISSIONER MOSER: Is there an area where 2 most of the safety issues arise, like Road & Bridge, or 3 courthouse violence, or is there anything that's most 4 prominent? 5 MR. BOCCACCIO: I could tell you that pretty 6 much wherever I go -- I've got about 62 counties that 7 our Southwest Team has. And out of those 62 counties 8 law enforcement or Road & Bridge always pretty much 9 share the top, they're either one or two wherever I go. 10 Now, I've gotta couple oddball ones that I'm 11 going to tell ya, and I don't know how they do this, but 12 the clerical and the Admin Staff is number one. And 13 it's like -- 14 JUDGE KELLY: Cover your ears, Jackie. 15 MR. BOCCACCIO: Yeah, you didn't hear that. 16 So it's a lot of slips and falls -- 17 JUDGE KELLY: Jody doesn't put up with that, 18 I'll tell you? 19 MR. BOCCACCIO: Whack, get the flyswatter. 20 Yeah, you know, and historically that has been the same 21 way here. You guys are doing well for what you're 22 doing. So like I said, just keep doing it. 23 JUDGE KELLY: Well, on behalf of Kerr 24 County, we want you to know, take back to Texas 25 Association of Counties' office that we appreciate the 48 1 partnership we have with you. For those of you that 2 don't know they provide our insurance coverage. And our 3 training is extensive. And it is a partnership that you 4 help us do good, and hopefully we help you make a little 5 money along the way. 6 MR. BOCCACCIO: That's it. 7 JUDGE KELLY: Anyway, thank you very much 8 for coming. 9 MR. BOCCACCIO: Thank you, Judge. Would 10 y'all like to do a picture? 11 JUDGE KELLY: Sure. Let's get the whole 12 Court down here. 13 MR. BOCCACCIO: I had a question how many 14 years has is been. Honestly, I would actually have to 15 count them, but I would guess there's at least ten 16 consecutive. 17 (Photo Session.) 18 JUDGE KELLY: I'm going to stand down here 19 and call the next item on the agenda, which is 1.20, 20 which is consider, discuss and take appropriate action 21 to appoint Marie Hardy to the Emergency Services 22 District #2 for a two-year term. Commissioner Harris. 23 COMMISSIONER HARRIS: Yes. Marie Hardy is a 24 West Kerr resident that has shown the desire to step up 25 and be on our ESD #2 Board, fill a vacancy. So I move 49 1 to appoint her to this position. 2 COMMISSIONER BELEW: Second. 3 JUDGE KELLY: It's been moved by 4 Commissioner Harris, seconded by Commissioner Blew to 5 approve Marie Hardy is to ESD #2 for a two-year term. 6 Is there any further discussion? Those in favor raise 7 your hand. Five zero, unanimous. 8 And would like to take this opportunity to 9 swear you in, Miss Hardy. If you would step forward, 10 please raise your right hand. 11 (Marie Hardy, was sworn into the office of 12 ESD #2) 13 MS. HARDY: Thank you, Sir. 14 JUDGE KELLY: I appreciate your service. 15 COMMISSIONER HARRIS: Thank you much. 16 JUDGE KELLY: Okay, the next item on the 17 agenda is 1.21, which is to consider, discuss and take 18 appropriate action for the purchase of a mobile dynamic 19 traffic sign, which is the CAG issue, right? 20 COMMISSIONER BELEW: Right. I'm going to 21 pass this out to you guys. This is a pricing schedule 22 for one of these signs. This started because the 23 Kerrville South CAG wanted to have a little better 24 control of the speed on Rim Rock. 25 COMMISSIONER MOSER: For the record, what's 50 1 CAG? 2 COMMISSIONER BELEW: Citizen Action Group. 3 MR. ARKET: Community Action Group. 4 COMMISSIONER BELEW: Community Action Group, 5 sorry. So that group said we're willing to pay for it, 6 or pay a percentage of it, and we talked to the County 7 Attorney and it was her opinion that was not a great 8 idea to go in partnership for the reason that if the 9 County owns property, we need to be able to use it 10 wherever there's a need, and not have it committed to a 11 particular neighborhood, and that was part of it. The 12 other part of it was the County Engineer's familiar with 13 this, Kelly with Road & Bridge -- did she leave? 14 JUDGE KELLY: No. She's here. 15 COMMISSIONER BELEW: So what happens is as 16 we went through all of this about dynamic signs, they're 17 called, they're the flashing signs so that everybody's 18 familiar with it. And they'll give you a readout of how 19 fast you're goind and that sort of thing when it's a 20 posted speed limit. It draws your attention to how fast 21 you're going. You see them at construction sites that 22 sort of thins, so everybody's familiar with these. 23 So you see there's a certain way that they 24 have to be posted, so we came up with the idea that we 25 would have a mobile unit based on the idea that the 51 1 County Engineer, Charlie Hastings, had said after 2 reviewing information about these kind of signs, they 3 work -- people pay attention to them about 90 days. Is 4 that right, Charlie? 5 MR. HASTINGS: Correct. 6 COMMISSIONER BELEW: 60 to 90 days, and then 7 it's part of the scenery. 8 MR. HASTINGS: That's right. 9 COMMISSIONER BELEW: So the idea was we get 10 a mobile one, and move it around to other areas that 11 might need some extra assistance in maintaining 12 people -- alerting people the fact they're speeding 13 through the neighborhood. 14 Jim has been very helpful in kick starting 15 this thing, and they still are willing to pay a share of 16 the expense so that they get the use of one of these 17 units in their neighborhood. 18 Now the pricing schedule I gave you guys, 19 you can see were they start off and how they take a 20 really quick jump. If you were going to get the kind of 21 sign that would say "Lane Closed Ahead" so we could use 22 it with our Road & Bridge, then that jumps up to, I 23 think, about 15 thousand dollars or more, closer to 17 24 thousand; whereas, just for one like CAG wanted it's 25 about 54 hundred dollars, maybe seven thousand if you 52 1 get a couple little bells and whistles. It comes 2 mounted on a trailer and we could use it elsewhere. 3 So, Jim, if you want to tell them what's 4 going on at Rim Rock, and why you want it in your 5 neighborhood. 6 MR. ARKET: Thank you. Thank the Court for 7 giving me an opportunity. Just a brief introduction. 8 JUDGE KELLY: Please introduce yourself. 9 MR. ARKET: Right. I'm Jim Arket. I'm the 10 current Chairman for CAD, Community Action Group. 11 My brief introduction, the organization was 12 started here in the early 1980's. We're a 501(c)4 13 non-profit, and we started in Kerrville South, and we 14 represent about 1200 households. We've particularly 15 been working on this for several years, and particularly 16 appreciate Commissioner Belew, and also Charlie and 17 Kelly with Road & Bridge, and all the time and effort 18 they put in with us to come up with some solutions. 19 Briefly as a background on the recent 20 request, traffic safety on Rim Rock Road has become a 21 very big issue. We receive a lot of calls, an increase 22 from residents in the neighborhoods. And the reason 23 being the road's become a bypass between Highway 16 and 24 Thompson Drive for non-resident traffic. 25 The non-resident traffic has kind of reduced 53 1 driver safety resulting in increased accidents. And the 2 mailman in that area says it is the most dangerous road 3 to work on, because of the way people drive because 4 they're just not local. 5 COMMISSIONER BELEW: And it's low 6 visibility, and curves, and so on. 7 MR. ARKET: A lot of curves, a lot of dips, 8 and the road is just a situation where people want to 9 get through this quickly because it's a bypass, but it's 10 tough to do because of the conditions. 11 The other issue primary issue is pedestrian 12 traffic become pretty heavy. All the residents use it 13 as a way to get their exercise, and there's no sidewalk. 14 So we've had a number of near misses, and that's been a 15 concern. One of the worst of them was Scott Monroe's 16 wife Jane who was almost hit by a car and had to jump 17 out of the way, and wasn't injured seriously. So that's 18 become a big concern. 19 Another issue is driver alcohol usage. 20 We're seeing an increase in that. CAG has a monthly 21 clean-up committee that in the area cleans up trash 22 along the roads, and they're getting bagfuls of beer 23 cans along the road. So those are concerns that we 24 have. And it doesn't seem to be getting any better. 25 We, on behalf of the residents, are 54 1 requesting the sign. We've looked at a number of 2 alternatives. And as I mentioned, Commissioner Belew, 3 and Road & Bridge have been very helpful with some 4 interim solutions. Putting some signs up for hidden 5 driveways, putting the signs up for sharp turns, but we 6 think something such as this that can moved around; not 7 just be used by us, but be used by the county elsewhere. 8 Would be a good means to help make people aware. 9 I gotta tell you, I never had such a hard 10 time giving away money, but I understand. I understand 11 the reason. The reason that it is, and the difference, 12 you know, paying a company to do something versus a 13 government entity. But we appreciate your time. That 14 is a request we think that safety in the neighborhood is 15 become a bigger, bigger issue with our citizens, and we 16 appreciate any help that the Court can give us. Thank 17 you. 18 JUDGE KELLY: Thank you, Jim, and I think by 19 way of clarification, of all I make a disclaimer, 20 disclosure, that before -- when he was a practicing 21 lawyer and not a recovering lawyer, I did represent the 22 CAG. And when I first was introduced to him, I didn't 23 realize that this was an association of homeowners 24 groups up in that area. And not all the restricted 25 covenants are the same. They apply them differently for 55 1 each area. And that area just south of Peterson 2 Hospital and the Ambulatory Care Center, you go up the 3 hill that way and then across the top of that hill, that 4 ridge line is Rim Rock Road. And if you come off of 16, 5 it's about where the Lutheran Church is there on the 6 right and it goes up the hill. And it's a very scenic 7 area, beautiful views, but the roads are very narrow, 8 and the traffic in there has more than quadrupled or 9 quintupled or whatever in the time that I've lived here. 10 So I know exactly what you're talking about. But that's 11 really what it is. 12 And the the mobile dynamic sign allows them 13 to move around to each one of these different areas 14 where they have pinch points. 15 COMMISSIONER BELEW: This would be a way for 16 us to help with the problem that everybody knows is very 17 real. And the County Engineer, Road & Bridge, they've 18 looked at it. They've done as much as they can. 19 There's been cars rolled there, there's been people 20 crashed into mail boxes, and big rocks and stuff. 21 And so as he said before it's good for about 22 60 to 90 days to get people's attention. There's no 23 point of having a sign there, fixed sign there all the 24 time, so this would be an answer to this, and then when 25 we have events and we're closing off a road here at the 56 1 Youth Event Center, you have the sign. 2 Now this particular -- the low end of this 3 sign on this price schedule is strictly telling you how 4 fast you're going, and it flashes so you see it. That's 5 called a dynamic sign, and it moves like that. You 6 spend more money and you get one you can actually put a 7 message on. I'm not certain if we need that. But when 8 we have our Road & Bridge crew out doing something, 9 there's a blind curve they can put the sign there, so it 10 can be moved around in the interim, and then any 11 other -- if we find out there's some other problem 12 neighborhoods, I think -- what I'm getting at is I think 13 it's a good purchase. 14 COMMISSIONER MOSER: Let me ask the County 15 Attorney something that we're not in favor. Why 16 couldn't there be an Interlocal Agreement between the 17 County and CAG to do something like this, and in the 18 Interlocal Agreement says the County can use it 19 wherever. 20 MRS. HURT: It's my understanding that the 21 agreement wouldn't just be a commitment to purchase as 22 far as enforcement goes. For example, we would have to 23 commit law enforcement, Sheriff's Office, or the 24 Kerrville Police Department to actually enforce. So it 25 beside itself wouldn't be accomplishing anything if we 57 1 don't have the enforcement, and that's kind of another 2 incidental part of -- 3 COMMISSIONER MOSER: But if the sign was 4 just reinforcing the speed limit? 5 MRS. HURT: I mean a sign's a sign, but what 6 really makes it effective is enforcement of the 7 violation, law enforcement. 8 COMMISSIONER BELEW: And you'd have to -- 9 the Interlocal Agreement -- 10 COMMISSIONER MOSER: I don't understand. 11 MRS. HURT: Sorry. 12 COMMISSIONER BELEW: We did talk about the 13 Interlocal Agreement, so we discussed that. But what it 14 ends up with is that you basically have to write a whole 15 policy on this; whereas, if the County purchases this 16 thing the County can do with it as it sees fit, and it 17 simplifies life. 18 COMMISSIONER LETZ: Can't we do both? I 19 don't know why we can't -- I mean County can certainly 20 buy it, but it would be great if the CAG would donate 21 money for a specific purpose, and the County would own 22 it. 23 JUDGE KELLY: I think this is going the 24 other way. I think they're donating money to the County 25 to buy it. 58 1 MR. ARKET: We can do it either way. We can 2 do it however it can be crafted. We're not requiring 3 that it just be our use. We're saying look, we have 4 money to donate from the organization, and however the 5 County can use it best is acceptable to us. 6 COMMISSIONER LETZ: Okay. 7 MR. ARKET: You know, we don't require 8 police enforcement or anything else. We're buying the 9 time from the extent that it makes people slow down, 10 whether or not it's enforced or not doesn't matter to 11 us. We think that -- 12 COMMISSIONER MOSER: It would help. 13 MR. ARKET: Yeah, it'll help. 14 COMMISSIONER BELEW: What was the dollar 15 limit, Jim, for the CAG? 16 MR. ARKET: You know, we were thinking 17 numbers of seven thousand, but we can -- I think we can 18 go higher. I mean, I don't know about 15, but I think I 19 can request more money if it's more that seven. 20 MRS. HURT: Sure. And now just to go back 21 to, I guess, your earlier question, your response. If 22 that's what you're trying to do, I think that just the 23 purchase as mentioned by Commissioner Belew accomplishes 24 that. 25 As far as having an item that the County can 59 1 use for your area specifically, because that's as 2 mentioned by Commissioner Belew earlier, it only catches 3 someone's attention for about 90 days, and then after 4 that they become relaxed. 5 MR. ARKET: That's why we selected a moving 6 one. 7 MRS. HURT: Sure. But yeah. 8 JUDGE KELLY: Well, this is in Kerrville 9 South, so we don't have any police coverage over there, 10 it's all Sheriff's Department. 11 COMMISSIONER BELEW: Now, we have our 12 Constable over there, he lives nearby. Constable in 13 Precinct 1, and he sits there and he's watched, and so 14 we've done a lot of different -- we've tried a lot of 15 stuff. 16 JUDGE KELLY: But what I like about what the 17 CAG is doing, and Commissioner Belew, I comment you on 18 it, is this is an opportunity for county government to 19 partner with the citizens who in their benevolence 20 already are willing to help us financially to make this 21 a better safer place for everybody to live. So 22 compliments to the CAG for your offer, compliments to 23 the Commissioner for having the creativity for putting 24 this together, and for the County Attorney's Office to 25 legally accomplish something that benefits everyone. 60 1 COMMISSIONER HARRIS: I have a question, 2 Kelly. Kelly, do we have any of these signs? 3 MS. HOFFER: No. City of Kerrville has 4 some, and TxDOT has some, but we do not. 5 JUDGE KELLY: TxDOT put one just where I 6 live on the S-curve on Highway 39. 7 COMMISSIONER HARRIS: Yes. Yes. I didn't 8 know who it was. 9 JUDGE KELLY: And you heard me complain 10 about the rumble strips that came up, thanks to 11 Commissioner Oehler. TxDot came out and put in one of 12 these dynamic signs, and it flashes your sped limit, and 13 that I can tell you on a golf cart, you cannot go 20 14 miles an hour before you get to that sign. 15 But for the people coming from Hunt, before 16 they hit that S-curve to have that speed flash up there, 17 it's been remarkably effective. 18 COMMISSIONER MOSER: So let's assume that we 19 accept the money. How do we decide which -- 20 COMMISSIONER BELEW: Which one to get. 21 COMMISSIONER MOSER: -- one to get? 22 COMMISSIONER BELEW: So that's why I asked 23 Jim about -- depending on what the CAG wants to spend, 24 if the Court wants to -- my proposal would be that the 25 Court matches that, and we get the best unit we can get 61 1 and that it -- 2 JUDGE KELLY: Like a matching grant. 3 COMMISSIONER BELEW: Yeah, kind of like a 4 matching grant. The thing that I didn't want to do, 5 Jim's representing the CAG now and whoever follows him 6 along, is to have someone having the local membership 7 yelling at him saying we don't get the sign enough and 8 we paid for half of it, so I wanted to kind of avoid 9 that sort of thing. 10 And I figure if we had one for the entire 11 county, and it's kind of experimenting and see where all 12 we can use it, what kind of uses. I figure we'll get 13 some more of these. But if we want to start this way 14 with an Interlocal Agreement, I'm fine with that. I 15 just wanted you guys to hear the issue. 16 COMMISSIONER LETZ: Just let them donate. A 17 lot less strings. And my understanding -- 18 COMMISSIONER BELEW: As long as we can 19 legally do it that way. Accept the donation for a 20 specific purpose. 21 MRS. HURT: I think that's permissible. 22 MR. ARKET: Great. 23 JUDGE KELLY: Now, the matching grant, or we 24 accepting donation? 25 COMMISSIONER BELEW: We can accept the 62 1 donation. Here's what's going to happen. There's a 2 break point in pricing, and I don't want to get off in 3 the weeds on this, but you need to spend about -- let's 4 see. You need to spend almost twice what he's talking 5 about to get the kind of sign that will put a message in 6 addition to your speed, if we want to go that route. Or 7 if we would want to just get the basic, their donation 8 would easily pay for the low-end model, 650, and this is 9 an example of it. 10 COMMISSIONER LETZ: Why don't we accept the 11 donation, and then let Road & Bridge look at their 12 budget and pick the one. 13 COMMISSIONER BELEW: Roughly it's this. 14 This is kind of a basic unit. You can tie this thing to 15 the back of a Prius if you want to, and you can get it 16 to where it needs to be. 17 MR. ARKET: We're willing to do that. 18 COMMISSIONER LETZ: I'd recommend that we 19 just accept the donation. Whatever amount that y'all 20 can afford, and we'll get with Road & Bridge and get 21 additional funding to what we need. 22 COMMISSIONER MOSER: Right. Accept the 23 donation to that end, and then the County will match or 24 do whatever. 25 COMMISSIONER BELEW: But I'm still thinking, 63 1 Charlie, or Kelly, do y'all remember any other legal 2 issue in this that I'm forgetting that the County 3 Attorney brought up about? 4 MR. HASTINGS: No. 5 COMMISSIONER BELEW: So this can be 6 basically a donation when they give something to the 7 Sheriff's Department, or Reagan, cat clawing thing, and 8 accept it that way. Is that going to be -- 9 MR. ARKET: We have no problem donating it 10 if we need to have a document when we give the check or 11 whatever that specifies how you want it to make it clear 12 or legal, that's fine. 13 MRS. HURT: Sure. 14 COMMISSIONER LETZ: So I'd recommend if you 15 have the authority to set an amount, we'll accept it 16 today, or if you need to get back with your Board, get 17 with Commissioner Belew and give us a specific amount, 18 and then we'll accept that specific donation for the 19 purpose. 20 MR. ARKET: Yeah, I'll get with Commissioner 21 Belew, and I'll go back to the Board, get approved. If 22 you need to have more, I'll present that. So we can 23 talk about that. And then once I've got the vote from 24 the Board of Directors then we'll cut the check. 25 COMMISSIONER MOSER: I think Commissioner 64 1 Letz something that we'll accept it for the purpose of, 2 and then that will be the record. 3 MR. ARKET: Right. 4 JUDGE KELLY: Are we going to adopt that 5 today for an amount to be determined, or wait? 6 COMMISSIONER LETZ: Wait. 7 COMMISSIONER BELEW: But everybody knows 8 where we're at on it, and as soon as they bring back -- 9 JUDGE KELLY: Do you understand where we 10 are? 11 MR. ARKET: Right. It will be at least 12 seven thousand, if not more. At least seven thousand. 13 COMMISSIONER BELEW: And you have this whole 14 price list in an e-mail. 15 COMMISSIONER HARRIS: Harley, my question is 16 let's just say we went to the second one, that 820. 17 We're also probably going to want getting the solar 18 deal, and then all that, so you're really looking at 8, 19 9 plus. 20 COMMISSIONER MOSER: We'll figure it out. 21 MR. ARKET: Thank you. 22 COMMISSIONER MOSER: Thank you. 23 COMMISSIONER BELEW: Thank you. 24 JUDGE KELLY: Okay, the next item on the 25 agenda is 1.22 consider, discuss and take appropriate 65 1 action to authorize Texas Parks & Wildlife Department to 2 spray arundo donax on Kerr County property. And that 3 was brought to me by Shane from our Maintenance 4 Department. Parks and Wildlife has approached him to do 5 the spraying that we've done in years past on this 6 foreign cane problem we have in our rivers. 7 JUDGE KELLY: Is that what arundo donax is 8 for, cane? 9 JUDGE KELLY: That's what he tells me it is. 10 COMMISSIONER LETZ: We have some between 11 Road & Bridge and the Little League, the creek right 12 there. 13 COMMISSIONER MOSER: I just wanted to know 14 what it is. It's for cane. Okay, good. 15 JUDGE KELLY: And sounded like a good idea 16 to us, but we needed to bring it to the Court before we 17 -- and this is to continue exactly what we've done in 18 years past. 19 COMMISSIONER LETZ: I'll make a motion that 20 we authorize the County Judge to sign the agreement with 21 Texas Parks and Wildlife Department to spray arundo 22 donax on Kerr County property. 23 COMMISSIONER HARRIS: Second. 24 JUDGE KELLY: It's been moved by 25 Commissioner Letz, seconded by Commissioner Harris to 66 1 spray arundo donax in Kerr County. Any other 2 discussion? Those in favor raise your hand. Five zero, 3 unanimous. 4 1.23 consider, discuss and take appropriate 5 action to form a committee to help determine the 6 long-range construction needs of the county. 7 I put this on the agenda following our 8 workshop because we had two projects on there, the 9 Animal Services capital improvements, the new facility, 10 as well as what take do with the courthouse annex 11 basement area, or possibly a courthouse annex building. 12 And it's something that we need to do some 13 work on, and I don't know if you want to form a 14 committee, depends on what the pleasure of the Court is, 15 or is this something that we want to do as a court in 16 short workshop sessions to break these issues out one by 17 one and kind of discuss them. I didn't want to let the 18 issue die after the workshop. 19 COMMISSIONER HARRIS: I think I like the 20 idea of the committee, if you head it up. Honestly -- 21 no, honestly, I think you need to be on it. 22 JUDGE KELLY: Well, if it's going to be 23 Animal Service you're going to have to put Commissioner 24 Letz on there, too. And you have the most experience 25 looking into all these things as it is. 67 1 COMMISSIONER LETZ: I mean I agree, I think 2 a committee is the way to go and because if we don't 3 have a specific committee with a task it's just going to 4 languish and never get done. 5 JUDGE KELLY: That's why I put it on the 6 agenda so we could talk about it. 7 COMMISSIONER LETZ: And I would recommend -- 8 I have no problem serving on it, and I think we need to 9 get some members of the community, and elected officials 10 as well. 11 JUDGE KELLY: Then why don't we do this for 12 today, let's get the notice out, and we do have the 13 press here. First of all to the Commissioners, to 14 people in your precincts, or people that you know in the 15 county that you think would be helpful to steer us 16 through this analysis, make recommendations to us. 17 And for the public we invite applications or 18 expressions of interest that would like to serve on 19 this, so that we can review the applications and the 20 recommendations and come up with a committee of about -- 21 how many do you guys think? Need to be an odd number. 22 COMMISSIONER MOSER: Six would be a lot. 23 COMMISSIONER LETZ: I would say maybe each 24 Commissioner and the Judge each appoint one person, and 25 then if it's a two members of the Court, and then -- 68 1 JUDGE KELLY: Seven. 2 COMMISSIONER LETZ: Seven. Probably need -- 3 depends on what we're looking at. If we're looking at 4 the courthouse annex, I think you will need the Tax 5 Assessor, or you can have these other people come in 6 and -- 7 JUDGE KELLY: Presenters, like Peter, Peter 8 Lewis. So I guess what the word that we would send out 9 to the public is to contact your Commissioner, and we'll 10 take -- and each Commissioner be responsible for an 11 appointee, and then Commissioner Letz and I'll serve on 12 it. That'll leave us at an odd number of seven so we've 13 got a majority, and -- 14 MRS. DOWDY: Judge, I'd like to say I would 15 like to be considered. There's a lot of -- 16 THE REPORTER: Could you speak up, please. 17 MRS. DOWDY: I just wanted to make -- I'd 18 like to be considered. 19 COMMISSIONER LETZ: Well, I think what we'll 20 do is I think there's a lot of elected officials -- 21 JUDGE KELLY: That will be impacted. 22 COMMISSIONER LETZ: -- and department heads 23 that will be impacted. So I think that there will be -- 24 you know, and to me I think figure out how we're going 25 to work with that. 69 1 JUDGE KELLY: And unquestionably -- and I'm 2 looking out there at some faces that I know that are 3 going to be impacted by this. We're going to certainly 4 want the input from each of these departments and 5 elected officials that will be impacted by. But we'll 6 form a committee that ultimately make the decision from 7 the input from elected offices and affected department 8 heads. 9 COMMISSIONER MOSER: Why don't you say what 10 those facilities might be just for the public to 11 understand. The courthouse annex for what, and for 12 animal control, just so the public can understand and 13 respond. 14 COMMISSIONER LETZ: Well, Animal Control is 15 pretty simple, it's a new Animal Control facility. 16 Courthouse annex, the discussion has been a Tax 17 Assessor's Office, and then the other potential big 18 needs come up are Juvenile Probation and Indigent 19 Defense. Those are big numbers and then -- 20 JUDGE KELLY: As well as what we're going to 21 do about the renewal of the lease out in Precinct 4 for 22 the Kerr County Annex out there, and then also to assess 23 future growth needs, and if we do an annex building, 24 what are we going to do with the space that we freed up 25 back here at the courthouse. 70 1 COMMISSIONER BELEW: Is this going to 2 include also courthouse grounds? 3 JUDGE KELLY: I think courthouse grounds is 4 handled. 5 COMMISSIONER HARRIS: I think that's 6 separate. 7 COMMISSIONER BELEW: Just so -- it's still 8 tax dollars. 9 COMMISSIONER HARRIS: Right. 10 COMMISSIONER LETZ: Right. I think you 11 might review it with the committee, and I don't think we 12 want to reopen that, because I mean a lot of it's 13 gone -- 14 COMMISSIONER BELEW: No. I'm talking about 15 for the information that's going out to the folks that 16 are paying for this stuff. 17 JUDGE KELLY: Well to briefly recap, we had 18 a workshop and we considered four projects. One would 19 be a remodel of the courthouse basement, courthouse 20 annex basement. One was a new Animal Control facility. 21 One was courthouse grounds, and then the last was the 22 needed repairs for the indoor arena at the Hill Country 23 Youth Event Center. 24 And in that workshop we came to the 25 conclusion that one of those we felt like was ready to 71 1 proceed forward with, that is the Youth Event Center 2 indoor arena. And some of the liability and safety 3 factors that we have to consider there. And my 4 recollection was, and I'm open to correction here, but 5 my recollection was that with regard to the courthouse 6 annex issues and how to house county staff to include 7 the orphan departments that we have for Juvenile 8 Probation when we sell the facility, and what we're 9 going to do about indigent defense, and what we're going 10 to do about the courthouse annex in Ingram, are to be 11 determined issues. 12 And the Animal Services, the Animal Control 13 building was a to be considered for us to know long term 14 what our role is going to be with regard to animal 15 services regarding the City. 16 COMMISSIONER LETZ: I think this committee 17 is -- I mean the Animal Services facility is pretty much 18 -- we know what it would look like, that's been done. 19 It's related more with relations with the City and other 20 things and our long-term direction there. 21 Courthouse square is pretty much done, but 22 it's kind of a set it off to the side. To me this 23 committee's really looking at courthouse annex issue. 24 COMMISSIONER MOSER: Precisely. 25 COMMISSIONER LETZ: Limit it to that. 72 1 COMMISSIONER BELEW: Well, if you're going 2 to task them with one thing then -- 3 COMMISSIONER LETZ: And I think once there's 4 a task or something there, then we gotta buy in and 5 promote the whole thing if it's going out for a bond 6 issue, and so forth. 7 COMMISSIONER BELEW: That's clear. 8 JUDGE KELLY: So that's the mandate going 9 forward? 10 COMMISSIONER BELEW: I think so. 11 COMMISSIONER MOSER: Do you want to ask for 12 people of interest to submit by a certain time? 13 JUDGE KELLY: Well, I think we're pretty 14 consumed for budget for the following month, so I think 15 we got some briefing to consider these persons of 16 interest. 17 COMMISSIONER MOSER: So by -- 18 JUDGE KELLY: End of August. 19 COMMISSIONER LETZ: End of August. 20 COMMISSIONER MOSER: End of August, good. 21 JUDGE KELLY: I don't think we need an 22 action item on that, do we? 23 COMMISSIONER MOSER: No. 24 COMMISSIONER LETZ: No. 25 JUDGE KELLY: So we'll move on to item 1.24 73 1 discussion regarding the funeral services for Korean War 2 Veteran and POW Billy J. Butler. 3 I put this on the agenda because to me this 4 is a big deal. It's a really, really big deal. We lost 5 one of our own in 1951, January 1951, Kerr County 6 resident, in the Korean war. And regardless of 7 political persuasions, we are successful in being able 8 to have returned some of our war heroes, people that 9 made the ultimate sacrifice for our freedoms. 10 And of the first four to be returned from 11 North Korea, one is a Kerr County resident. And I've 12 often said about Kerr County that nothing goes on here 13 that's really newsworthy, or else we're on the headlines 14 of the national news. And this is national newsworthy. 15 We have one of the first four, and it seems 16 only appropriate that we, the residents of Kerr County, 17 citizens of the State of Texas for who we are and what 18 we represent in the national dialogue. We should show 19 up and have a turnout commensurate with our values to 20 reflect the respect that we pay to those that have 21 served our country and have served the public. 22 And to that end, I wanted to bring it to 23 everyone's attention that I personally view this as an 24 opportunity for us to show our patriotism, and to show 25 our participation, and to partner with the City and try 74 1 to have a turnout between the funeral, which will be at 2 Kerrville Funeral Home, to the internment, which will be 3 at Nichols Cemetery out on Junction Highway, that we 4 line that highway, and we attend that funeral, and we 5 attend that burial service as part of our public and 6 civic responsibility to respect those that have -- whose 7 shoulders that we stand on today. 8 COMMISSIONER MOSER: You want to specify 9 that date again? 10 JUDGE KELLY: July the 26th. They're doing 11 the funeral at Kerrville Funeral Home, and they will 12 proceed to Nichols Cemetery, which is just a few miles 13 down the road. 14 COMMISSIONER MOSER: On the 26th, what time? 15 COMMISSIONER BELEW: 10 a.m. 16 JUDGE KELLY: I think it's 10 a.m. 17 MRS. GRINSTEAD: It should be in the backup. 18 COMMISSIONER HARRIS: 11 o'clock. 19 JUDGE KELLY: The funeral's at 11? 20 COMMISSIONER HARRIS: Yeah. 21 JUDGE KELLY: So I just put on here it's 22 just a discussion; no action item. But this is the kind 23 of thing that I don't want to do unilaterally; I want to 24 make sure that the Court is supportive of our efforts to 25 encourage the turnout for this funeral. 75 1 COMMISSIONER LETZ: Ten a.m. 2 COMMISSIONER HARRIS: I'm sorry. I'm sorry. 3 JUDGE KELLY: 10 a.m. 4 COMMISSIONER MOSER: It's at the funeral 5 home, and then the proceedings to the cemetery. 6 JUDGE KELLY: I think the internment's 7 probably at 11. 8 COMMISSIONER LETZ: It says the funeral 9 services will take place at ten a.m. in the main chapel 10 at Kerrville Funeral Home, internment will follow at 11 Nichols Cemetery. 12 JUDGE KELLY: And on behalf of the County, I 13 will allow our employees time to be able to attend that 14 funeral. 15 COMMISSIONER LETZ: Thank you, Judge. 16 COMMISSIONER BELEW: What do we need to do 17 to make that happen? 18 JUDGE KELLY: Talk to department heads. 19 COMMISSIONER BELEW: Just announce it and 20 tell everybody to take the day off, or an hour off or 21 what? Until lunch? 22 COMMISSIONER LETZ: 30 minutes. 23 (Laughter.) 24 JUDGE KELLY: I want to get the word out 25 that the County is supportive of this effort, and enlist 76 1 partnership with the City to include them as well. And 2 we could have the Sheriff's Department on one side of 3 the highway, and the Police Department on the other, 4 whatever we think appropriate. 5 But to have that highway lined with 6 Americans paying their respects to a fallen hero, I 7 think is appropriate. 8 COMMISSIONER LETZ: Probably should try to 9 coordinate at least TxDOT be aware of this since it's a 10 state highway. 11 JUDGE KELLY: That's a good idea. 12 COMMISSIONER MOSER: Gary, is there anything 13 you want to say? Gary's been involved in this for 14 veterans. 15 MR. NOLLER: Gary Noller, 140 Ray Drive, 16 Center Point. Thank you much for making that proposal 17 from the bench up there. I think it is very fitting 18 that this be done. And I'm glad to see the proposal 19 made from here. And certainly the veterans of the 20 Advisory Committee will help get word out there. 21 This is unique. The man has been gone for 22 what is that 70 years. And there's others from this 23 town that are in the same situation. We don't have them 24 all back. But I certainly do appreciate that. I don't 25 really have anything much more to say other than 77 1 anything like this to me is all press. I know we have 2 some press here today that either have written or may 3 write on this. You have a Public Information Officer 4 now in the County. If you say you want people out 5 there, get the word out there and tell them you want 6 them out there, and those of us in the veterans 7 community will do the same. Thank you very much. 8 COMMISSIONER MOSER: Very good. Thank you, 9 Gary. 10 JUDGE KELLY: Thank you. We're about to rap 11 up here. Item 1.25 on the agenda is consider, discuss 12 and take appropriate action to approve lease agreement 13 with Xerox for the Extension Office. 14 MRS. GRINSTEAD: Roy won't be here, but 15 Heather's already reviewed the contract in there and 16 they just ask that you approve it. They being Roy. 17 COMMISSIONER LETZ: I make a motion that we 18 authorize the lease agreement with Xerox for the 19 Extension Office, and authorize the Judge to sign the 20 contract. 21 COMMISSIONER HARRIS: Second. 22 JUDGE KELLY: Been moved by Commissioner 23 Letz, seconded by Commissioner Harris to approve the 24 Extension Office lease agreement with Xerox. Any 25 further discussion? Those in favor raise your hand. 78 1 Five zero, unanimous. 2 Do we have anything to take up in executive 3 session? 4 MRS. GRINSTEAD: No. Roy asked that we pass 5 on that, he's not ready on that. 6 JUDGE KELLY: All right, we'll pass on item 7 1.26. Any other items to take up in executive session? 8 Let's move over to the approval agenda. 4.1 9 pay bills. 10 MR. ROBLES: Yes, Sir. Kerr County in the 11 amount of $58,356.46. We have airport $426.02. Adult 12 Probation $7,373.56. Juvenile Probation $6,583.21. And 13 fund 78, County Clerk restitution, $23.90. 14 JUDGE KELLY: Okay, I'll move that we pay 15 the bills as presented. 16 COMMISSIONER BELEW: Second. 17 JUDGE KELLY: I made a motion, and it's been 18 seconded by Commissioner Belew to approve the bills as 19 presented. Is there any further discussion? Those in 20 favor raise your hand. Five zero, unanimous. 21 Budget amendments? 22 MR. ROBLES: We have one today. This is for 23 the court-appointed civil attorneys in the CPS 24 Department, moving 15 hundred dollars into Special Court 25 Reporter account. 79 1 COMMISSIONER BELEW: Move for approval. 2 COMMISSIONER LETZ: Second. 3 JUDGE KELLY: Been a motion made by 4 Commissioner Belew, seconded by Commissioner Letz to 5 approve the budget amendment. Any further discussion? 6 Those in favor raise your hand. Five zero, unanimous. 7 Late bills. 8 MR. ROBLES: There are none. 9 JUDGE KELLY: Monthly reports. 10 COMMISSIONER HARRIS: Yes, monthly reports. 11 June, 2019 report Constable Precinct 1, Tommy Rodriguez. 12 June, 2019 report Constable Precinct 2, Kyle Schneider. 13 June, 2019 fines, judgments and jury fees collected, 14 J.P. 1 Mitzi French, J.P. 2, J. R. Hoyne, J.P. 3, Kathy 15 Mitchell, and J.P. 4, Bill Ragsdale. 16 June, 2019 monthly report County Clerk, 17 Jackie Dowdy. June, 2019 monthly report District Clerk 18 Dawn Lantz. June, 2019 Environmental Health OSSF 19 monthly report, OSSF Supervisor Ashli Badders. 20 I move for approval of these monthly 21 reports. 22 JUDGE KELLY: Okay, and I'll second that. 23 Any discussion on the monthly reports? Been moved by 24 Commissioner Harris, I seconded. Those in favor raise 25 your hand. Five zero, unanimous. 80 1 Auditor reports? 2 MR. ROBLES: No, Sir. 3 JUDGE KELLY: None. Court orders? 4 COMMISSIONER LETZ: Yes, we do have the 5 court orders from our July third meeting. The court 6 order are 37561 through 37563. Move for approval. 7 COMMISSIONER HARRIS: Second. 8 JUDGE KELLY: It's been moved and seconded 9 to approve court orders as presented. Any further 10 discussion? Those in favor raise your hand. Five zero, 11 unanimous. 12 Information agenda, 5.1 reports from Liaison 13 Commissioners. Any reports? 14 COMMISSIONER MOSER: Let's see. KEDC 15 approved the budget, which will come forward to the 16 County and all the other stakeholders as part of the 17 budget process, but it's a significant increase. To go 18 along with that it's going to be specific on what will 19 be done to enhance the activities of KEDC, and present 20 some real business opportunities, economic development 21 opportunities for that. Just a heads up. 22 COMMISSIONER LETZ: But the amount, the 23 increase is less than we previously told the Court. 24 COMMISSIONER MOSER: Yeah, right. A little 25 bit less; not much. 81 1 COMMISSIONER LETZ: At least it's not more. 2 COMMISSIONER MOSER: Well, not from what you 3 mentioned before. It's about twice as what it was last 4 year for the County. 5 COMMISSIONER LETZ: Right. 6 COMMISSIONER MOSER: Which was 25 thousand 7 last year. 8 JUDGE KELLY: Okay. Commissioner Harris, we 9 talked earlier about KARFA has a meeting what, this 10 Wednesday? 11 COMMISSIONER HARRIS: Yes, Sir. At the Hunt 12 Fire Department. 13 JUDGE KELLY: We might tell the people what 14 KARFA is. This is a volunteer fire department issue. 15 That's the Kerr Area Rural Fire Association, and this is 16 an organization of volunteer fire department chiefs. 17 Wednesday -- 18 COMMISSIONER HARRIS: Yes, at six o'clock, I 19 believe. The 10th at six o'clock at the Hunt Volunteer 20 Fire Department. 21 JUDGE KELLY: Okay, and that's a precursor 22 to the meeting we're going to have on August the 8th 23 with all the chiefs of all the fire departments to work 24 on a best practices code of conduct for the county. 25 Any other Liaison Committee reports? I 82 1 think we've been doing pretty good about talking to one 2 another, so this is good that we're running out of 3 things to talk about. 4 Any department head have any report for us? 5 That's 5.2. 6 5.3 elected officials have any reports for 7 us? Okay. Is there any other -- 8 MRS. GRINSTEAD: You wanted to talk about 9 the IT Manager. 10 JUDGE KELLY: Oh, yeah, I wanted to -- I 11 counted -- we got a new application in. It looks like 12 we've got about seven of them. And I know you and 13 Commissioner Moser and Commissioner Belew are reviewing 14 those. And so I'm just kind of curious, give us kind of 15 a time frame of when we might narrow this down to your 16 top three or four considerations you're thinking about. 17 I'm not trying to rush you, I'm just trying to find out 18 where we are. 19 COMMISSIONER MOSER: I'm talking about next 20 Commissioners Court in a couple weeks. And is that good 21 with you, Bruce? 22 MR. MOTHERAL: Yes. That's what we talked 23 about. 24 JUDGE KELLY: Everything seems to be moving 25 right along. I don't think we've dropped anything 83 1 lately. So if there's no other business for the Court, 2 then we will stand adjourned. 3 * * * * * * 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 84 1 STATE OF TEXAS * 2 COUNTY OF KERR * 3 I, DEBRA ELLEN GIFFORD, Certified Shorthand 4 Reporter in and for the State of Texas, and Official 5 Reporter in and for Kerr County, do hereby certify that 6 the above and foregoing pages contain and comprise a 7 true and correct transcription of the proceedings had in 8 the above-entitled Commissioners' Court. 9 Dated this the 13th day of August, A.D. 10 2019. 11 12 /s/DEBRA ELLEN GIFFORD Certified Shorthand Reporter 13 No. 953 Expiration Date 04/31/2020 14 * * * * * * 15 16 17 18 19 20 21 22 23 24 25