1 1 2 3 KERR COUNTY COMMISSIONERS' COURT 4 Regular Session 5 Tuesday, October 15, 2019 6 9:00 a.m. 7 Commissioners' Courtroom 8 Kerr County Courthouse 9 Kerrville, Texas 78028 10 11 12 13 14 15 16 17 18 19 20 21 22 23 PRESENT: ROB KELLY, Kerr County Judge HARLEY BELEW, Commissioner Precinct 1 24 TOM MOSER, Commissioner Precinct 2 JONATHAN LETZ, Commissioner Precinct 3 25 DON HARRIS, Commissioner Precinct 4 2 1 I-N-D-E-X 2 NO. PAGE 3 *** Commissioner's Comments. 6 4 1.1 Consider, discuss and take appropriate 10 action on a request by Hill Country Dispute 5 Resolution Center to renew contract with Kerr County to provide mediation services 6 in Kerr County and for funding. 7 1.2 Consider, discuss and take appropriate 11 action to approve National Domestic 8 Violence Awareness Month Proclamation for Kerr County. 9 1.3 Consider, discuss and take appropriate 15 10 action to approve Interlocal Agreement with Kerrville Independent School District 11 (KISD) regarding the use of the Hill Country Youth Event Center (HCYEC) as an 12 evacuation center in case of emergency. 13 1.4 Consider, discuss and take appropriate 17 action to review bids and award contract 14 for the roof repairs for the "Brown Hanger" at the Kerrville-Kerr County Airport. 15 1.5 Consider, discuss and take appropriate 19 16 action to accept donations for the month of September, 2019 as listed in the Kerr 17 County Animal Services Donation Log. 18 1.6 Consider, discuss and take appropriate 20 action to declare department equipment 19 items as surplus. 20 1.8 Consider, discuss and take appropriate 23 action to update Kerr County Employee 21 Handbook to include revised Comp Time Policy. 22 1.9 Consider, discuss and take appropriate 24 23 action to approve the job reclassifications discussed during the budget workshop 24 process. 25 3 1 I-N-D-E-X 2 NO. PAGE 3 1.10 Consider, discuss and take appropriate 24 action to approve job description for a 4 part-time Deputy Treasurer, and post position as appropriate. 5 1.11 Consider, discuss and take appropriate 25 6 action on a Resolution Amending Authorized Representatives on Kerr County's TexPool 7 Account, and allow County Judge to sign same. 8 1.18 Consider, discuss and take appropriate 26 9 action to approve the construction of a driveway in a county right of way located 10 at 200 Douglas Drive. 11 1.19 Consider, discuss and take appropriate 27 action to approve the right-of-way 12 agreements for Lane Valley Road. 13 1.20 Consider, discuss and take appropriate 28 action to approve the 2020 Kerr County 14 Resolution for the Indigent Defense Grant Program, and authorize the County Judge 15 to sign the Resolution. 16 1.22 Consider, discuss and take appropriate 29 action to renew contract with Ricoh 17 for Commissioners' Court copier. 18 1.23 Consider, discuss and take appropriate 30 action to approve the Managed Security 19 Services Agreement with Rx Technologies. 20 1.7 Consider, discuss and take appropriate 33 action to approve a Resolution to enable 21 the Dietert Center to apply for a Texans Feeding Texans: Home Delivered Meal Grant 22 from the Texas Department of Agriculture to support our Meals on Wheels program in 23 Kerr County. 24 1.12 Public hearing for revision of plat for 42 Spicer Ranch No. 3, Lots 143, 144 25 and 145, Volume 3, Page 85. 4 1 I-N-D-E-X 2 NO. PAGE 3 1.13 Consider, discuss and take appropriate 42 action for the Court to approve a revision 4 of plat for the Spicer Ranch Road No. 3, Lots 143, 144 and 145, Volume 3, Page 85. 5 1.14 Consider, discuss and take appropriate 43 6 action for the Court to approve a revision of plat for Kerrville Country Estates 7 Section 2, Lot 46, Volume 4, Page 131. 8 1.15 Consider, discuss and take appropriate 44 action for the Court to set a public 9 hearing for 10:00 a.m. on November 25, 2019 for a revision of plat for Megan 10 Manor, Lots 13 and 14, Volume 5, Page 231. 11 1.16 Consider, discuss and take appropriate 44 action to approve Sales Agreement with 12 Holt Cat for an Epiroc Hammer SB552, and allow County Judge to sign same. 13 1.17 Consider, discuss and take appropriate 46 14 action to approve Sales Agreement with Holt Cat for a 2019 Caterpillar backhoe 15 (model 420F 4S), and allow County Judge to sign same. 16 1.18 Consider, discuss and take appropriate 48 17 action to approve the construction of a driveway in a county right of way located 18 at 200 Douglas Drive. 19 1.21 Consider, discuss and take appropriate 53 action regarding FY 19/20 funding for Kerr 20 County volunteer fire departments and allowable reimbursable expenses. 21 2.1 Pay Bills. 72 22 2.4 Accept Monthly Reports. 73 23 3.3 Status reports from Liaison Commissioners. 77 24 1.24 Consider, discuss and take appropriate 80 25 action regarding the Animal Services Department. 5 1 I-N-D-E-X 2 NO. PAGE 3 *** Adjournment. 83 4 *** Reporter's Certificate. 84 5 * * * * * * 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 6 1 JUDGE KELLY: It is Monday, October the 2 15th, 2019, nine o'clock in the morning, and 3 Commissioners' Court is now in session. If you would, 4 please rise for the prayer and Pledge. 5 (Prayer and Pledge of Allegiance.) 6 JUDGE KELLY: Welcome. Just a reminder for 7 those of you that have cell phones. We do have a policy 8 that if it goes off, we take it up and you can get it 9 back after the meeting. We have yet to enforce that 10 policy but let me please remind you to put your phone on 11 vibrate, but the quiet vibrate and not the loud vibrate. 12 You know which one I'm talking about. 13 And with that, then the first thing we have 14 on the agenda today is the Visitor's Input. And this is 15 an opportunity for anybody that would like to address 16 the Court on any topic, any subject matter, other than 17 what's on the agenda. If you want to talk to us about 18 something that is on our agenda for today, we ask that 19 you wait until that agenda item is called and we'll take 20 you up at that time. Is there anybody who would like to 21 address the Court? 22 Okay. Commissioners' comments. 23 COMMISSIONER MOSER: Four, three, two, one. 24 COMMISSIONER HARRIS: Well, we had a very 25 good turnout for the Mountain Home volunteer fire 7 1 department fundraiser the other day. Great steak 2 dinner. Bob Reeves is one of the cooks and he always 3 does an excellent job. It was very tasty and they -- I 4 think they made a good bit of money. So it's a good 5 turnout and they had a fun time. So good to see the 6 community turn out for stuff like that. 7 JUDGE KELLY: Good. 8 COMMISSIONER LETZ: I guess over the weekend 9 I was at the Cypress Creek Community Center. They do an 10 annual barbecue which is always a lot of fun to visit 11 with a lot of the old Germans. Sit in that part of the 12 world. Other than that, I don't have a great deal. 13 That's it. 14 COMMISSIONER MOSER: I had the pleasure of 15 going to a conference last week and it was one of those 16 things you say, well, I don't really want to do that, 17 but you always end up learning ten times more than you 18 expected. So I'm just going to give you some highlights 19 I think that are important for this Court and this 20 community to understand. Okay. 21 First of all, there was a lot of discussion, 22 I talked to Tanya about it this morning. On the three 23 and a half percent cap, it goes into effect in January. 24 So it doesn't affect us for the next year but the 25 following year. There's a lot a lot of stuff there. 8 1 For instance, three and a half percent is on revenue. 2 Item Number 1, if there's expenses that are -- are 3 mandated by the State, some of those expenses can be 4 taken away from the three and a half percent. For 5 instance, if the Sheriff has people in his jail that 6 should be in the penitentiary and he's holding them 7 over, those expenses can be taken away from the three 8 and a half percent, which helps us. 9 The other thing is, three and a half percent 10 if you're not using one year, it can be banked for the 11 following year. So with all that said, okay, we should 12 have a workshop on this, and Tanya is going to go to an 13 education session next week, is that what you said, 14 Tanya. 15 MS. SHELTON: It's this week. 16 COMMISSIONER MOSER: This week. So she 17 might find the right person, the person who taught at 18 the conference was from Comptroller's Office. So anyway 19 find somebody. It is critical to know where our budget 20 is going to be early in the year for -- and I'll not go 21 into more detail than that. 22 Tax abatement agreements. There's a new 23 change on that is you gotta conduct public hearings and 24 have -- post the guidance and criteria on the County 25 website if you're going to have a tax abatement. A 9 1 new -- new law. 2 Plat reviews. They have to be -- they 3 imposed a 30-day deadline with -- for automatic approval 4 if no action is taken. 5 Cyber security. Every person in the County 6 who uses a computer has got to have cyber security 7 training every year. New -- new subject. 8 The mental health interviews. The jail is 9 required to have interviews by anybody that's suspect of 10 having mental illness. And how you pay for that, it's 11 an unfunded mandate. So another little goody. 12 So those are some of the highlights from 13 that that I think we'll pour into each one of them as 14 time progresses, but I think the budget thing -- this 15 Court and the Auditor, and Tax-Assessor Collector, is 16 going to be really critical. And department heads. So 17 the public can even review and understand changes in 18 each department and they -- it's for public information, 19 and they -- it all has to be posted on the County 20 website etc., etc. That's all I have. 21 JUDGE KELLY: Well, just as a follow-up to 22 that, I just had Judge Mitchell in my office. I see 23 she's not in here right now. It turns out that MHDD is 24 declining to do our interviews. Saying we don't meet 25 their criteria, which we don't know what their criteria 10 1 is. So it's just another little thorny point of 2 contention that we struggle with here in the County. 3 Is there anything else? Okay. Then let's 4 go to the first item on the agenda and 1.1 consider, 5 discuss and take appropriate action on a request by Hill 6 Country Dispute Resolution Center to renew the contract 7 with Kerr County to provide mediation services in Kerr 8 County and for funding. 9 I don't see Mr. Reaves here, but I think we 10 all know what this is. We fund -- we regularly fund the 11 Dispute Resolution Center across the street. This is a 12 public service that I think is well worth its while. 13 Any other comments about this or discussion? 14 COMMISSIONER LETZ: It's the same contract 15 as previous? 16 JUDGE KELLY: Yes. 17 MRS. STEBBINS: It is. 18 COMMISSIONER LETZ: I move for approval. 19 COMMISSIONER HARRIS: Second. 20 JUDGE KELLY: It's been moved by 21 Commissioner Letz and seconded by Commissioner Harris to 22 approve and renew the contract for mediation services 23 and fund it for the Kerr County Dispute Resolution 24 Center. Any further discussion? Those in favor raise 25 your hand. Four, zero, unanimous. 11 1 Item 1.2 consider, discuss and take 2 appropriate action to approve the National Domestic 3 Violence Awareness Month Proclamation for Kerr County. 4 MS. OLDEN: Hello. 5 JUDGE KELLY: Good morning. 6 MS. OLDEN: I'm Kim Olden. I was here, I 7 guess, last month asking about the courthouse to go 8 purple, which it kind of did and kind of didn't. We 9 gave it a really good shot and this is my executive 10 director, Brent Ives. 11 MR. IVES: Good morning. 12 MS. OLDEN: And I didn't bring a copy of the 13 proclamation but -- 14 JUDGE KELLY: Yes, I -- I do have it. 15 MS. OLDEN: Whew. That was going to be a 16 little embarrassing. 17 JUDGE KELLY: Okay. Do you want to read it 18 or do you want me to? 19 MS. OLDEN: I would love it if you would, 20 Judge Kelly. 21 JUDGE KELLY: Okay. The Commissioners' 22 Court of Kerr County, Texas, Proclamation. 23 Whereas, domestic violence is a pattern of 24 control in an intimate relationship where one person 25 uses coercion and violence to gain power and control 12 1 over his or her partner; and 2 Whereas, victims of domestic violence can be 3 of any age, race, religion or economic status; and 4 Whereas, nearly one in four women and one in 5 seven men have experienced severe physical violence by 6 an intimate partner in their lifetimes types; and 7 Whereas, too often the victims of domestic 8 violence are children, who have life-long repercussions 9 from the emotional and physical trauma of experiencing 10 or witnessing domestic violence; and 11 Whereas, domestic violence awareness month 12 in October provides us with a special opportunity to 13 advance our efforts to prevent and end domestic violence 14 and to assist all victims of it; and 15 Whereas, one person can do one thing to make 16 a huge difference in the life of a child or an adult of 17 domestic violence, helping them find safety and making 18 them more resilient to the effect of domestic violence; 19 and 20 Whereas, in 2019, volunteers contributed 21 over 12 hundred hours a year to supplement the work of 22 Hill Country Crisis Council and are often that one 23 person who makes a difference in the lives of hot line 24 callers and victims seeking support; and 25 Whereas, Hill Country Crisis Council's 13 1 partnership with law enforcement, first responders, the 2 Texas Department of Family and Protective Services, 3 K'Star, CASA and other community services agencies, 4 allows us to continue to provide services to survivors 5 of domestic violence; and 6 Whereas, everyone can do one thing to help 7 end domestic violence and the harm that it causes. 8 Now, therefore, be it resolved that Kerr 9 County Commissioners hereby proclaim the month of 10 October, 2019 as Domestic Violence Awareness Month in 11 Kerr County. 12 (Applause.) 13 MS. OLDEN: Well done. Thank you. 14 JUDGE KELLY: Any other discussion? 15 COMMISSIONER MOSER: I move that we approve 16 the Proclamation as read. 17 COMMISSIONER HARRIS: Second. 18 JUDGE KELLY: It's been moved by 19 Commissioner Moser, seconded by Commissioner Harris to 20 approve the Proclamation as read. Is there any further 21 discussion? 22 Now, there was a discussion last week about 23 wearing purple. 24 MS. OLDEN: Yes, Sir. 25 JUDGE KELLY: And I took the position that 14 1 real men don't wear purple. To which I was severely 2 criticized. And I want you to know that this tie is the 3 only thing purple in my closet. So I wore it today just 4 for your Proclamation. 5 MS. OLDEN: I have some purple ribbons if 6 anybody would like to wear a purple ribbon, I have some 7 and I will leave them right here if anybody would like 8 that. 9 COMMISSIONER MOSER: It'll go well with your 10 tie. 11 JUDGE KELLY: Thank you. 12 MS. OLDEN: Thank you. 13 JUDGE KELLY: And trust me, I had to go 14 looking for this tie. 15 MS. OLDEN: Pam Peter did a lot at the 16 courthouse to make things go purple last Thursday. 17 JUDGE KELLY: She -- she scolded me 18 severely. But with that, let's take a vote. Those in 19 favor raise your hand. Unanimous, four zero. Thank 20 you. 21 MRS. OLDEN: Thank you. We appreciate the 22 County's support. 23 COMMISSIONER MOSER: Question. How many 24 volunteers do you have? You said 12 hundred hours. Do 25 you have any idea? 15 1 MS. OLDEN: Well, at any given time, I have 2 anywhere from -- we have anywhere from two to 600 3 volunteers. 4 COMMISSIONER MOSER: Wow. 5 MS. OLDEN: It just depends on what's going 6 on. 7 COMMISSIONER MOSER: Golly, that's a bunch. 8 In -- 9 MS. OLDEN: It is a lot. 10 COMMISSIONER MOSER: -- Kerr County? 11 MS. OLDEN: Yes, sir. And that doesn't mean 12 that they're all at my facility every day. But we have 13 people bringing dinner, we have people walking dogs, we 14 have people offering tutoring to kids in the shelter, we 15 have people doing landscaping. We're very blessed. 16 COMMISSIONER MOSER: Good. Okay. Good 17 deal. Thank you. 18 JUDGE KELLY: Thank you for what you do. 19 MS. OLDEN: Thank you. 20 JUDGE KELLY: 1.3 consider, discuss and take 21 appropriate action to approve the Interlocal Agreement 22 with Kerrville Independent School District regarding the 23 use of the Hill Country Youth Event Center as an 24 evacuation center in case of emergency. Mr. Ivy. 25 MR. IVY: Hello, how are you? 16 1 JUDGE KELLY: Good. 2 MR. IVY: I don't want to ask you what you 3 think about my tie. 4 JUDGE KELLY: I think the dark stripes are 5 probably purple. 6 MR. IVY: Okay, good. All right. So as you 7 stated, it was about this time last year that I came 8 before the Court, and asked for you gentlemen to sign 9 off on an Interlocal Agreement to using the Youth Event 10 Center as an evacuation site. We -- once that was 11 signed and executed by both entities, we hit the ground 12 running working with Jake Williamson, Dub Thomas, Chief 13 Knight, and members of his administrative team, our 14 school resource officer and others, to develop a plan of 15 action so that if we ever were in need of using the site 16 as an evacuation, we would be ready to do so. And we 17 have -- basically stand here before you today to ask 18 that we renew this agreement so that we can continue to 19 have access to that facility. 20 COMMISSIONER MOSER: Same as -- same as last 21 year's? 22 MR. IVY: Yes, sir. No changes except the 23 dates. 24 COMMISSIONER HARRIS: Move for approval. 25 COMMISSIONER LETZ: Second. 17 1 JUDGE KELLY: Motion has been made by 2 Commissioner Harris, seconded by Commissioner Letz to 3 renew our contract with the Hill Country -- with the 4 KISD with regard to using the Hill Country Youth Event 5 Center as an evacuation center in case of emergency. 6 Any further discussions? Those in favor raise your 7 hand. Unanimous, four zero. 8 MR. IVY: Thank you very much. 9 COMMISSIONER MOSER: Thanks, Wade. 10 JUDGE KELLY: We hope you don't have to use 11 it. 12 MR. IVY: We do, too. Thank you. 13 JUDGE KELLY: Item 1.4 consider, discuss and 14 take appropriate action to review bids and award 15 contract for the roof repairs for the "Brown Hanger" at 16 the Kerrville-Kerr County Airport. Shane. 17 MR. EVANS: Good morning, gentlemen. I was 18 asked to get bids for the Brown Hanger and I have 19 received those from whoever turned them in. Some of 20 them when they returned my phone calls, said they were 21 too busy so I only have two bids to turn in. So anyhow, 22 one is from Cypress Roofing and the other one is from 23 Teer Roofing, and I have those right now. 24 COMMISSIONER MOSER: Brown Hanger, is that 25 the -- 18 1 COMMISSIONER LETZ: It's the Brinkman 2 Hanger. 3 COMMISSIONER MOSER: Brinkman Hanger, yeah. 4 Gotcha. 5 MR. EVANS: And Teer Roofing handed in two 6 bids. And if you'll note, Teer Roofing, the second bid 7 that he handed in was with his insurance. Well, that 8 means it was a little bit more than -- 9 JUDGE KELLY: Now is that an A plus a B 10 equals C, or is that -- are these alternate bids? 11 MR. EVANS: The one for Teer Roofing, he -- 12 he submitted two bids. One without his, I guess, 13 insurance, and the second bid where it's nearly 20,000, 14 I think, is for the -- with insurance. And I've also 15 noted on his that he wanted half down to start the 16 project if he was accepted. 17 COMMISSIONER LETZ: Judge, I'd like to -- 18 these are coming into our insurance proceeds that we 19 accept the bids and refer them to County Engineer, 20 Shane, and also need to -- I'd like to run it by our 21 insurance through TAC to make sure they think they're 22 okay with it before we award these. This is not -- 23 these can wait a week. So I make a motion that we 24 accept the bids and affirm to Shane, the maintenance 25 director and the County Engineer -- 19 1 COMMISSIONER MOSER: Second. 2 COMMISSIONER LETZ: -- and also consultation 3 with TAC. 4 COMMISSIONER MOSER: I second it. 5 JUDGE KELLY: Motion has been made by 6 Commissioner Letz, seconded by Commissioner Moser to 7 accept the bids and refer them to the committee made up 8 of Director of Maintenance, County Engineering and our 9 insurance -- 10 COMMISSIONER LETZ: And I guess put myself 11 on it because I'll coordinate with TAC. 12 JUDGE KELLY: -- and insurance 13 representative. Any other discussion? 14 MR. EVANS: Thank you. 15 JUDGE KELLY: Those in favor raise your 16 hand. Four zero, unanimous. 17 Item 1.5 consider, discuss and take 18 appropriate action to accept donations for the month of 19 September, 2019 as listed in the Kerr County Animal 20 Services Donation Log. 21 MR. GIVENS: Good morning. We had a pretty 22 big donation month last month. We had about $200 worth 23 of blankets and items for dogs donated to us by Dresden 24 Mitchell, and we had about $400 worth of food items for 25 dogs and cats donated to us by Rana Laboratories, and 20 1 then some miscellaneous items, food, newspapers, things 2 like that, from another individual. 3 COMMISSIONER LETZ: Make a motion that we 4 accept the donations as presented. 5 COMMISSIONER HARRIS: Second. 6 COMMISSIONER MOSER: Second. 7 COMMISSIONER HARRIS: Go ahead. 8 JUDGE KELLY: Motion has been made by 9 Commissioner Letz, seconded by Commissioner Moser to 10 approve the donations for the Animal Services. Any 11 other discussion? Those in favor raise your hand. 12 Unanimous, four zero. 13 Item 1.6 consider, discuss and take 14 appropriate action to declare department equipment items 15 as surplus. 16 MR. ROBLES: Good morning. We have two 17 departments that are requesting items. The tax office 18 has eight worn and damaged chairs. And the Constable 2 19 has a list of equipment, such as Breathalyzer and radar 20 unit and the others listed in your backup. 21 COMMISSIONER MOSER: Move to accept the 22 items to be declared excess and surplus as presented. 23 COMMISSIONER HARRIS: Second. 24 JUDGE KELLY: Motion has been made by 25 Commissioner Moser, seconded by Commissioner Harris, to 21 1 approve the items to be surplused. Any further 2 discussion? 3 COMMISSIONER LETZ: Just a question on the 4 -- I questioned some of the community that saw a bunch 5 of chairs somewhere, and wanted to know if they could 6 have them and I said no. But it seems, you know, I know 7 a lot of the stuff we put on GovDeals and some of it 8 goes to the dump. Are those our only two options? I 9 mean it seems really kind of ridiculous that we can't 10 let someone have them. And the person wanted them for 11 hunting blocks. 12 MR. ROBLES: That's a good question. 13 COMMISSIONER LETZ: And I'm looking at the 14 County Attorney. 15 MRS. STEBBINS: You have two options. 16 COMMISSIONER LETZ: That's what I -- 17 MR. ROBLES: I think we could also donate it 18 to non-profit and 501(c)(3). I think -- maybe not. The 19 City gave us a free trailer. 20 JUDGE KELLY: Once we surplus it, then we 21 can just dispose of it any way we want to, can't we? 22 MRS. STEBBINS: I don't know that that's -- 23 I don't know that that's the right answer. But I can 24 look and let you know. 25 JUDGE KELLY: Well, I don't see us putting 22 1 it on the curb but -- 2 COMMISSIONER LETZ: Right. And it's -- you 3 know, and I can see the reason the laws are the way they 4 are but, you know, it was just a -- 5 MR. ROBLES: I thought we had three options, 6 one to throw it in the dump, one to sell it, and one to 7 give it to a nonprofit but I will defer to the County 8 Attorney. 9 MRS. STEBBINS: We -- we sometimes give 10 items to other local government entities like, you 11 know -- 12 COMMISSIONER LETZ: Ingram or -- 13 MRS. STEBBINS: -- recently tires and other 14 equipment to Ingram. Sometimes we do that. And -- 15 COMMISSIONER LETZ: That we can do, I know. 16 But anyway, it doesn't get to the person that wanted 17 them for a hunting blind. 18 MR. ROBLES: Unless they want to buy them. 19 MRS. STEBBINS: Right. 20 COMMISSIONER LETZ: Well, I mean, we don't 21 put those chairs on GovDeals, do we? 22 MR. ROBLES: No, these are so worn and 23 damaged that they'll probably go to the dump. 24 COMMISSIONER LETZ: Okay. 25 COMMISSIONER MOSER: That's too bad. Hate 23 1 to throw it away -- 2 COMMISSIONER LETZ: And I think that's how 3 I've always understood the law to be that way. So 4 anyway. Just a question. 5 JUDGE KELLY: Okay. Then let's call for a 6 vote. Those in favor raise your hand. Four zero, 7 unanimous. 8 We're going to skip over 1.7 because it's a 9 timed item. We're going to come back to it when it's 10 time. We move a little faster. 11 So let's get down to 1.8 consider, discuss 12 and take appropriate action to update the Kerr County 13 Employee Handbook to include the revised Comp Time 14 Policy. Ms. Doss. 15 MS. DOSS: Yes, sir. Good morning. The 16 verbiage that was used for the Comp Time Policy in the 17 General Provisions, we just would like to update the 18 handbook to include that same verbiage. 19 JUDGE KELLY: That's what we talked about 20 last week? 21 MS. DOSS: Yes, sir. 22 COMMISSIONER HARRIS: I move for approval. 23 COMMISSIONER LETZ: Second. 24 JUDGE KELLY: It has been moved by 25 Commissioner Harris, seconded by Commissioner Letz, to 24 1 approve the update of the Kerr County Employee Handbook. 2 Any further discussion? Those in favor raise your hand. 3 Unanimous, four zero. 4 1.9 consider, discuss and take appropriate 5 action to approve the job reclassifications discussed 6 during the budget workshop process. Ms. Doss. 7 MS. DOSS: Yes, sir. These were discussed 8 in the budget workshop, and we just would ask that there 9 be a court order to go along with the approval for these 10 job reclassifications. There's two in the tax office, 11 one in the jail, and then two in the Sheriff's office. 12 JUDGE KELLY: Okay. 13 COMMISSIONER HARRIS: I move for approval. 14 COMMISSIONER LETZ: Second. 15 JUDGE KELLY: Its been moved by Commissioner 16 Harris and seconded by Commissioner Letz to approve the 17 job reclassifications that we discussed during the 18 budget workshop process. Those in favor raise your 19 hand. Unanimous, four zero. 20 1.10 consider, discuss and take appropriate 21 action to approve the job description for a part-time 22 Deputy Treasurer and post a position as appropriate. I 23 know you're going to handle that for Ms. Soldan? 24 MRS. DOSS: Yes, sir. Tracy asked me in her 25 absence to handle this. So we're just asking that you 25 1 approve the updated job description as well as the 2 posting. 3 COMMISSIONER LETZ: This is a decision made 4 during budget, correct? 5 MRS. DOSS: It's part-time. 6 COMMISSIONER LETZ: Part-time? 7 MRS. DOSS: Yes, sir. 8 COMMISSIONER MOSER: It's in the budget? 9 JUDGE KELLY: Yes. 10 MRS. DOSS: Yes, sir. 11 COMMISSIONER LETZ: I'll move for approval. 12 COMMISSIONER HARRIS: Second. 13 JUDGE KELLY: It's been moved by 14 Commissioner Letz and seconded by Commissioner Harris to 15 approve the job description as presented for the 16 part-time employee in the Treasurer's Office. Any 17 further discussion? Those in favor raise your hand. 18 Unanimous, four zero. 19 1.10 consider, discuss and take appropriate 20 action to approve -- we just did that one. 21 1.11 consider, discuss and take appropriate 22 action on a Resolution Amending Authorized 23 Representatives on Kerr County's TexPool Account and 24 allow the County Judge to sign same. And I believe this 25 is to put the new Auditor on the account. 26 1 MRS. DOSS: Yes, sir. 2 COMMISSIONER LETZ: Move for approval. 3 COMMISSIONER MOSER: Second. 4 JUDGE KELLY: It's been moved by 5 Commissioner Letz and seconded by Commissioner Moser to 6 approve placing our Auditor and the -- and amend the 7 authorized representatives on the TexPool Account. Any 8 further discussion? Those in favor raise your hand. 9 JUDGE KELLY: Unanimous, four zero. 10 MS. DOSS: Thank you. 11 JUDGE KELLY: And we're just skipping right 12 along here. Let's go over to 1.18 consider, discuss and 13 take appropriate action to approve the construction of a 14 driveway in a county right-of-way located at 200 Douglas 15 Drive. This was Commissioner Belew. Are you here for 16 that? 17 UNKNOWN SPEAKER: Yes. Yes, sir. 18 JUDGE KELLY: Okay. 19 UNKNOWN SPEAKER: I was hopeful that Charlie 20 would be here to present, but I'll present in his 21 absence. 22 JUDGE KELLY: Well, we can skip over this. 23 He will be here at 10:00, I can promise you. 24 UNKNOWN SPEAKER: Oh. I wouldn't mind 25 waiting. That will be fine. 27 1 JUDGE KELLY: Okay. Then we'll pass on that 2 for the time being. 3 1.19 consider, discuss and take appropriate 4 action to approve the right-of-way agreements for Lane 5 Valley Road. 6 COMMISSIONER LETZ: The last -- the only -- 7 well, there's -- we have three agreements. One is with 8 the Foreman Family, LLC, which is a right-of-way 9 easement. And then we have another easement with Roger 10 and Cynthia Cagle. And then we have a deed for 11 Mr. William Wood and Allison Wood. They're both -- it's 12 all part of the right-of-way project we've been working 13 on for several years on Lane Valley. 14 The thing that's a little bit different 15 about this is that hopefully is to be -- we can take 16 this out of last year's budget. It was budgeted funds. 17 The agreements are dated September 30th. Didn't get 18 them back until October 2nd. And they were signed by 19 the people out there. 20 Now the people that -- even though they were 21 told to get them back in time, they had their own 22 schedule. In talking with the Auditor, I believe that 23 it's okay if -- as long as the Court agrees that they 24 will come out of last year's budgeted funds. 25 JUDGE KELLY: So we're going to adopt those 28 1 retroactively, September the 30th? 2 COMMISSIONER LETZ: It's just during the 3 bill paying process, it'll be as a -- come as a bill out 4 of last year's budget. There's -- the payments are -- 5 it's -- the Cagle's, there's no payment on that one. On 6 the Foreman it's $4,125, and on Wood it's $12,800. 7 COMMISSIONER MOSER: And those are things we 8 talked about for a long time. 9 COMMISSIONER LETZ: We have talked about 10 them -- talked about them for a long time. We're 11 finally finalizing it. It's largely due to the fact 12 that I procrastinate sometimes. 13 COMMISSIONER MOSER: I move for approval. 14 Even though you procrastinate. 15 COMMISSIONER LETZ: Second. 16 JUDGE KELLY: It's been moved by 17 Commissioner Moser with a procrastinated second by 18 Commissioner Letz to approve the easements on Lane 19 Valley Road as presented. Any further discussion? 20 Those in favor raise your hand. Unanimous, four zero. 21 Item 1.20 consider, discuss and take 22 appropriate action to approve the 2020 Kerr County 23 Resolution for Indigent Defense Grant Program, and 24 authorize the County Judge to sign the Resolution. 25 This is the standard grant we get every 29 1 year. I think it's $15,000. We need to approve it 2 before they'll give us the money. 3 I move -- I move that we approve the grant. 4 COMMISSIONER HARRIS: Second. 5 JUDGE KELLY: I made the motion, seconded by 6 Commissioner Harris to approve the TIDC Grant Program. 7 Any further discussion? Those in favor raise your hand. 8 Unanimous, four zero. 9 Item 1.21 consider, discuss and take 10 appropriate action regarding FY 19/20 funding for Kerr 11 County volunteer -- 12 COMMISSIONER HARRIS: Judge, can we back off 13 on this one? Dub Thomas is going to be here. I thought 14 he might have some input on this. 15 JUDGE KELLY: Okay. Okay. That's good. 16 This is another one to work on. We're just moving a 17 little bit -- one point what? 18 MRS. DOWDY: Can we go back and call 1.7 as 19 of the time frame, or do we have time for one more? 20 JUDGE KELLY: We're not quite there. Okay. 21 So we're going to pass on 1.21. 22 And then 1.22 consider, discuss and take 23 appropriate action to renew the contract with Ricoh for 24 the Commissioners' Court copier. 25 And the Boss renegotiated this contract at a 30 1 lower price than it was, so I think it's a good one. 2 COMMISSIONER LETZ: Move for approval. And 3 County Attorney, you've looked at it? 4 MRS. STEBBINS: I have reviewed it, yes. 5 COMMISSIONER HARRIS: Second. 6 JUDGE KELLY: It's been -- there's a motion 7 by Commissioner Letz, seconded by Commissioner Harris, 8 to approve the renewal of the contract for the copier in 9 Commissioners' Court. 10 (Commissioner Belew is present.) 11 JUDGE KELLY: Any further discussion? Those 12 in favor raise your hand. Unanimous, four zero. 13 Bruce, I see you're here. We'll call 1.23 14 consider, discuss and take appropriate action to approve 15 the Managed Security Services Agreement with 16 Rx Technologies. Mr. Motheral. 17 MR. MOTHERAL: All right. After going 18 around with them several times, I think we have finally 19 agreed to everybody's everything, and that's what y'all 20 should have in the backup. 21 COMMISSIONER BELEW: This one? 22 MR. MOTHERAL: Yes. 23 COMMISSIONER MOSER: It's the same thing. 24 MR. MOTHERAL: It substantially has not 25 changed. We just need to finalize it. 31 1 COMMISSIONER LETZ: There it is. 2 JUDGE KELLY: What were the little wrinkles 3 in there? 4 MR. MOTHERAL: Basically who was going to do 5 what. On which side. And we got that worked out. 6 JUDGE KELLY: We got what we wanted? 7 MR. MOTHERAL: Absolutely. 8 JUDGE KELLY: Okay. 9 COMMISSIONER BELEW: It was a much larger 10 proposal originally. 11 COMMISSIONER HARRIS: Must be the price, 12 too. 13 COMMISSIONER MOSER: Move for approval. 14 COMMISSIONER BELEW: Second. 15 JUDGE KELLY: Okay. A motion has been made 16 by Commissioner Moser, seconded by Commissioner Belew, 17 to approve the Security Services Agreement with 18 Rx Technologies. Any further discussion? 19 COMMISSIONER LETZ: This is for the -- could 20 either one of the two Commissioners that handle it, can 21 you update as to what we're covering? 22 COMMISSIONER MOSER: Yeah. Basically, it's 23 -- you know, basically what they're doing is providing 24 security from outside in. The fence around the whole 25 thing. So. 32 1 COMMISSIONER BELEW: And originally it had 2 been much more. 3 COMMISSIONER MOSER: Right. But that's 4 basically it. 5 MR. MOTHERAL: Computer secure. 6 COMMISSIONER MOSER: Right. Yeah. Computer 7 security. Yes. Absolutely. Right. 8 COMMISSIONER HARRIS: And they're on call 9 for consultation or stuff? 10 COMMISSIONER MOSER: Yeah. And they do an 11 audit. Right. 12 COMMISSIONER BELEW: Here we circle the 13 wagon, they circled the fort. So -- for cyber security, 14 basically. Would that be a -- 15 MR. MOTHERAL: Fair assessment. 16 COMMISSIONER BELEW: -- good enough -- yeah. 17 Okay. 18 JUDGE KELLY: So the fort is safe? 19 MR. MOTHERAL: (Thumb up.) 20 COMMISSIONER MOSER: We got a plan to keep 21 it safe. Yes. To be determined. Right. 22 JUDGE KELLY: Any further discussion? Those 23 in favor raise your hand. Unanimous, five zero. 24 Let's call 1.7. Welcome, Ms. Thompson. 25 MS. THOMPSON: Good morning. 33 1 JUDGE KELLY: We're going to consider, 2 discuss and take appropriate action to approve a 3 Resolution to enable the Dietert Center to apply for a 4 Texans Feeding Texans: Home Delivered Meal Grant from 5 the Texas Department of Agriculture to support our Meals 6 on Wheels program in Kerr County. 7 MS. THOMPSON: That's correct. This is the 8 same contract that we've applied -- we have applied for 9 year after year. And we get about 35 to 40,000 a year 10 from TDA, and what that does is helps us not have a wait 11 list in Kerr County for our Meals on Wheels program. It 12 covers people that are not on our AACOG funding, or 13 Health and Human Services funding, and last year we 14 served 68,000 -- over 68,000 people on our Meals on 15 Wheels program and had volunteers that served over 21 16 thousand hours of volunteers to deliver all those meals. 17 COMMISSIONER BELEW: Now, Brenda, that's 18 meals, right? That's not people? 19 MS. THOMPSON: 68,000 meals. And it's about 20 270 meals a day, Monday through Friday, that we deliver. 21 And we have 17 routes, and ten out routes, which are out 22 in Hunt, Mountain Home, way out in the country that we 23 deliver once a week. We deliver one hot meal and four 24 frozen meals to them. So yeah, 68,000 meals is a lot of 25 meals. There's a lot of cooking going on in our kitchen 34 1 right now so -- 2 COMMISSIONER MOSER: How many volunteers do 3 you have that are delivering the -- 4 MS. THOMPSON: We have about 200. 5 COMMISSIONER MOSER: That deliver? 6 MS. THOMPSON: That deliver. 7 COMMISSIONER MOSER: And then the cooks are 8 in addition to that? 9 MS. THOMPSON: Our -- no, the cooks are 10 paid. 11 COMMISSIONER MOSER: They're paid? 12 MS. THOMPSON: Uh-huh. They're paid. 13 COMMISSIONER MOSER: Okay. 14 MS. THOMPSON: And we have -- excuse me, a 15 head cook and three assistant cooks. And then they also 16 serve 22,000 meals in our dining room every year. So 17 they're cooking for the Meals on Wheels program, and 18 then they come back and get it all ready and serve it to 19 between 80 and a hundred people every day in our dining 20 room. 21 COMMISSIONER MOSER: That's 90,000 meals a 22 year? 23 MS. THOMPSON: Yeah. 24 COMMISSIONER MOSER: Wow. 25 COMMISSIONER BELEW: You want to plug your 35 1 lunch? 2 MS. THOMPSON: Oh, yeah. Let me tell you 3 what. It was great. We're having -- making -- had 4 homemade meatloaf last week. Chicken and dumplings. 5 It'll eight dollars if you're under 60. If you're 60 6 and above, and you want to fill out some paperwork for 7 us for our AACOG program, you can get it for a donation 8 which we suggest four dollars. So it's the best deal in 9 town. You get a soup, a salad, entree, two veggies, a 10 roll, tea, coffee, dessert. 11 COMMISSIONER BELEW: And a view of the 12 river. 13 MS. THOMPSON: Pardon me? 14 COMMISSIONER BELEW: Don't leave that out. 15 View of the river. 16 MS. THOMPSON: And a view -- yes, 17 absolutely. A view of the river. And a great -- 18 COMMISSIONER LETZ: We qualify for the 19 discounted rate. 20 MS. THOMPSON: Yeah. Well I do, too, this 21 year. So yeah. But no, it's a -- the Texas Department 22 of Agriculture grant just helps us make sure that 23 we're -- because we don't have a wait list. We don't 24 turn anybody away that is eligible in our community. I 25 honestly feel there's people out here that are not being 36 1 served. So I'm on a mission to try to find those people 2 and find out why they're not asking for Meals on Wheels. 3 A lot of it is a lot of pride, a lot of it 4 is, oh, I don't need it. I can eat peanut butter and 5 jelly every day. We don't want them to do that. So I 6 really am interested in demographics that -- the new 7 census out and stuff, and trying to find out where the 8 people are in our community that are not being served 9 and getting to them and helping us get them some food. 10 COMMISSIONER MOSER: Brenda, does every 11 County have a program like this, or how many are there 12 in the state? 13 MS. THOMPSON: Most -- there is. Most 14 counties -- there are a few counties way out in -- we 15 had our state meeting not too long ago. We all talked 16 about other areas that are not being served, and whether 17 we could pitch in and help in those counties. And the 18 closest one to us is -- I'm not sure if it's -- not Real 19 County, but it's way out there where it would take us 20 probably a hundred miles to get there to deliver, and a 21 hundred miles back. Which we could do it, but it's so 22 sparse, there's not as many people in those -- some of 23 those counties. But every county in Texas is being -- 24 being covered. 25 COMMISSIONER MOSER: Oh, okay. Wow. 37 1 MS. THOMPSON: Yeah. And AACOG just 2 raised -- for the first time in, I think, 25 or 30 3 years, raised our reimbursement rate. We get -- we were 4 getting $4.95 a meal and it's costing us about $8.87 a 5 meal, and they just raised the reimbursement to $5.31. 6 So we're so excited about that. And so our community 7 and what we raise within like the Texas Department of 8 Agriculture grant, and our other foundation grants 9 and -- and funds from our community help offset that 10 cost of providing that service. 11 COMMISSIONER MOSER: A great service. 12 MS. THOMPSON: Yeah, it's great. 13 COMMISSIONER LETZ: Brenda, is -- my 14 recollection is that you cannot apply for this grant 15 unless we grant funds -- 16 MS. THOMPSON: Yes. 17 COMMISSIONER LETZ: -- to the Dietert Center 18 for the purpose -- this purpose? 19 MS. THOMPSON: Right. We have to have a 20 matching -- not a matching grant. But we have to have a 21 commitment from our County Commissioners' Court to apply 22 for this grant. And it's due November 1st so that's why 23 I have to come in October and do this. And it's based 24 on -- I'm learning a lot more. I've only been there, 25 you know, April will be two years. So now I'm 38 1 understanding a lot more about it. And I'm anxious to 2 see what the new census is going to bring us because 3 it's based on the number of seniors -- the number of 4 people over 60 years old in our community. So it'll be 5 interesting to see what the new census does based on the 6 2010, I think was the last one. And it's so much, 7 25 cents per person over 60, that we're required to at 8 least have a grant from -- from the community. 9 COMMISSIONER LETZ: Move for approval. 10 COMMISSIONER BELEW: Second. 11 JUDGE KELLY: It's been moved by 12 Commissioner Letz, seconded by Commissioner Belew, to 13 approve the application for Texans Feeding Texans: Home 14 Delivered Meal Grant from the Texas Department of 15 Agriculture. Any other discussion? Brenda, we're 16 honored to do this. 17 MS. THOMPSON: Thank you so much. 18 JUDGE KELLY: And thank you for what you do. 19 MS. THOMPSON: We would love to have y'all 20 come on a ride with us. I think some of y'all have done 21 that. But we'd love to have you come do a route. It -- 22 it's very eye-opening. I've lived here 30 -- over 30 23 years and I saw parts of our community that I didn't 24 even know existed. So we welcome you anytime to come in 25 and go on a route with us. 39 1 COMMISSIONER BELEW: Well, you'll discover 2 all of them, if you ever run for office. You'll knock 3 on every one of those doors. 4 MS. THOMPSON: I'll leave that to you. I'll 5 leave that to y'all. 6 COMMISSIONER HARRIS: What time do you all 7 usually head out? 8 MS. THOMPSON: We head out about 10:30. We 9 have some routes that go out earlier and there -- there 10 is a method to the maddens there. It's like they get in 11 line. They know what their order is. Because the ones 12 that are going out the farthest -- 13 COMMISSIONER HARRIS: Sure. 14 MS. THOMPSON: -- we have to serve between 15 10:30 and 1:30. We have to deliver. So on those routes 16 that go out farther, they go first. And then the last 17 routes probably go out about 11:00, 11:30. So if you're 18 time is limited, you could call us and let us know and 19 we would definitely work on a route that would put you 20 within your -- your timeline. But it's very 21 eye-opening, and it's very rewarding to see -- every 22 time I go out I learn something new. I thought I knew 23 the street and I turned the wrong way and so it's like, 24 okay, I guess I need my GPS thing to tell me. But it -- 25 it's very eye-opening, with some of the living 40 1 conditions of some of our seniors. And it's given me a 2 whole new perspective of what we need to do in our 3 community to help them. 4 COMMISSIONER MOSER: Brenda, on the people 5 that deliver the meals, they use their own vehicles -- 6 MS. THOMPSON: Yes. 7 COMMISSIONER MOSER: -- for that? And they 8 use their own gasoline for all that? 9 MS. THOMPSON: We actually have a voucher 10 program that we raise funds that goes in our gas 11 vouchers, and each -- each morning when they get their 12 clipboard with their route for that day, they have a 13 coupon for five dollars of gas from Mini Mart. 14 COMMISSIONER MOSER: Oh, okay. 15 MS. THOMPSON: So we keep it local and do 16 Mini Mart. And a lot of them -- well, most of them 17 will turn it back in and say, Oh, I don't need it, and 18 turn it back in and we just allow to use those vouchers 19 repeatedly, and then we spend -- it's usually about -- 20 it equals out. We usually bring in about 12,000 a year 21 and we spend about 11 or 12,000 in gas. 22 COMMISSIONER MOSER: Okay. 23 MS. THOMPSON: So some -- some people, 24 especially those out routes, we -- we do that. And some 25 of those out routes, they need big trucks because they 41 1 don't have very good roads out there and so -- but we do 2 -- we have that available if they need it. 3 COMMISSIONER MOSER: Okay. Very good. Good 4 program. 5 MS. THOMPSON: Thank you. 6 JUDGE KELLY: And thank you for wearing 7 purple. 8 MS. THOMPSON: Oh yeah. Thank you. See ya. 9 JUDGE KELLY: All those in favor raise your 10 hand. Unanimous, five zero. Thank you again. 11 MS. THOMPSON: Thank you. 12 JUDGE KELLY: Well Kelly, we just zipped 13 right passed your stuff. Sorry. 14 MS. HOFFER: That's okay. 15 JUDGE KELLY: I think we're down to 1.24, 16 which is consider, discuss and take appropriate action 17 regarding the Animal Services Department. 18 COMMISSIONER MOSER: That's Executive 19 Session. 20 JUDGE KELLY: And we're going to do that in 21 Executive Session so we'll pass that. 22 COMMISSIONER LETZ: All the rest are in 23 Executive Session. 24 COMMISSIONER HARRIS: I want to take a 25 break. 42 1 COMMISSIONER LETZ: Want to take a break and 2 come back at 10:00? 3 JUDGE KELLY: We can't start back up until 4 10:00, so the Court will stand in recess. 5 (Recess.) 6 JUDGE KELLY: Okay, the Court will come back 7 to order. I believe we're at 1.12, which is a public 8 hearing for revision of plat for Spicer Ranch No. 3, 9 Lots 143, 144 and 145. Mr. Hastings. 10 MR. HASTINGS: Public hearing. I don't have 11 any opening comments for it. 12 JUDGE KELLY: Okay. Is anyone here to 13 appear for that hearing? The meeting is convened. No 14 one appearing. The meeting is adjourned. 15 JUDGE KELLY: Let's go to 1.13 consider, 16 discuss and take appropriate action for the Court to 17 approve a revision of plat for the Spicer Ranch No. 3, 18 Lots 143, 144 and 145. Charlie. 19 MR. HASTINGS: Thank you. This proposal 20 revises three lots, Lots 143, 144 and 145 into four 21 lots, being 143A, 144A, 145A and 145B. The lots will 22 front Adkins Road a Agave Trail, formerly known as Mary 23 Drive. The smallest proposed lot size is 5.24 acres. 24 And we just held a public hearing. No one spoke. 25 The County Engineer requests the Court 43 1 approve the revision of plat for Spicer Ranch No. 3, 2 Lots 143, 144, 145, Volume 3, Page 85, Precinct 1. 3 COMMISSIONER BELEW: Move for approval. 4 JUDGE KELLY: Okay. 5 COMMISSIONER LETZ: Second. 6 JUDGE KELLY: A motion has been made by 7 Commissioner Belew, seconded by Commissioner Letz, to 8 approve the plat to Spicer Ranch Road No. 3, Lots 143, 9 144 and 145. Any further discussion? Those in favor 10 raise your hand. Unanimous, five zero. 11 1.14 consider, discuss and take appropriate 12 action for the Court to approve a revision of plat for 13 Kerrville Country Estates Section 2, Lot 46. Mr. 14 Hastings. 15 MR. HASTINGS: Thank you. This proposal 16 divides Lot 46 into two lots. Both lots will be 5.058 17 acres and will have access from Limestone Ridge. We had 18 a public hearing on this a few weeks ago. No one spoke. 19 The County Engineer requests the Court 20 approve a revision of plat for Kerrville Country Estates 21 Section 2, Lot 46, Volume 4, Page 131, Precinct 1. 22 COMMISSIONER BELEW: Move for approval. 23 COMMISSIONER LETZ: Second. 24 COMMISSIONER MOSER: Second. 25 JUDGE KELLY: Been moved by Commissioner 44 1 Belew, seconded by Commissioner Letz to approve the 2 revision of plat for Kerr Country -- Kerrville Country 3 Estates Section 2, Lot 46. Any further discussion? 4 Those in favor raise your hand. Unanimous, five zero. 5 1.15 consider, discuss and take appropriate 6 action for the Court to set a public hearing for 10:00 7 a.m. on November the 25th, 2019 for a revision of plat 8 for Megan Manor, Lots 13 and 14. Mr. Hastings. 9 MR. HASTINGS: Thank you. This proposal 10 combines Lots 13 and 14 into Lot 14R. So the new lot 11 size would be 1.52 acres. The County Engineer requests 12 the Court set a public hearing for 10:00 a.m. on 13 November 25th, 2019 for revision of plat for Megan 14 Manor, Lots 13 and 14, Volume 5, Page 231, Precinct 4. 15 COMMISSIONER HARRIS: I move for approval. 16 COMMISSIONER MOSER: Second. 17 JUDGE KELLY: It's been moved by 18 Commissioner Harris and seconded by Commissioner Moser 19 to approve the revision of plat for -- to set the public 20 meeting for the revision of plat to Megan Manor. Those 21 in favor raise your hand. Five zero, unanimous. 22 1.16 consider, discuss and take appropriate 23 action to approve the Sales Agreement with Holt Cat for 24 an Epiroc Hammer SB552, and allow the County Judge to 25 execute it. 45 1 MS. HOFFER: As part of our capital outlay 2 out of 15-612-570, and it's a hydraulic hammer that 3 would be mounted on the back of the backhoe, that is the 4 next item. We originally submitted for $110,000 for the 5 backhoe, but our salesperson from Holt found one that 6 was coming to San Antonio, so actually $102,335, so 7 actually a savings of $7,665 on. It's hard to get 8 numbers from some of the vendors when we're doing the 9 budgeting process, so a lot of times they will pad it a 10 little bit to make sure that it'll cover. Holt 11 Caterpillar actually does do two price changes every 12 year and so when we start our budgeting process -- 13 COMMISSIONER MOSER: Kelly, this is on the 14 hammer. 15 MS. HOFFER: Yeah. 16 COMMISSIONER MOSER: Not the backhoe. 17 MS. HOFFER: Yes. But I'm just explaining 18 that we do have -- sometimes they do put a little bit 19 extra in there and then it comes down after we get ready 20 to order. 21 JUDGE KELLY: Let me go ahead and call both 22 of these at the same time. Let me call 1.17 also you've 23 been addressing, Ms. Hoffer. 24 MS. HOFFER: Uh-huh. 25 JUDGE KELLY: And that's to consider, 46 1 discuss and take appropriate action to approve the Sales 2 Agreement with Holt Cat for a 019 Caterpillar backhoe. 3 And that's where the savings is, correct? 4 MS. HOFFER: Yes. 5 JUDGE KELLY: Okay. So we're going to deal 6 with 1.16 and 1.17 at the same time. 7 MS. HOFFER: Yes. And Heather has a couple 8 things on the contract that she wanted to go over that 9 the Judge eventually will need to sign. 10 MRS. STEBBINS: The only addition to the 11 contract or modification to the contract is number 10 on 12 each of them that refers to the indemnity, and I just 13 want to include the language at the beginning of that 14 paragraph that says "To the extent permitted by law" on 15 each of the contracts. 16 COMMISSIONER BELEW: That says what? 17 MRS. STEBBINS: To the extent permitted by 18 law. 19 JUDGE KELLY: Which is not much. 20 MRS. STEBBINS: Right. 21 COMMISSIONER LETZ: I make a motion that we 22 approve the purchase contract for the Epiroc Hammer 23 SB552 and allow the County Judge to sign. 24 JUDGE KELLY: As revised by -- 25 COMMISSIONER LETZ: As revised by the County 47 1 Attorney. 2 COMMISSIONER BELEW: Second. 3 MRS. STEBBINS: Thank you. 4 JUDGE KELLY: Okay. Commissioner Letz 5 moved and Commissioner Belew seconded the approval of 6 the purchase of the Holt Cat Epiroc Hammer and the 2019 7 Caterpillar backhoe. 8 COMMISSIONER LETZ: I didn't do the backhoe. 9 JUDGE KELLY: You just did the hammer? 10 COMMISSIONER LETZ: These are different. 11 Two agenda items so two motions, two orders. 12 JUDGE KELLY: Okay. So we'll just do the 13 hammer. Any other -- further discussion about the 14 Epiroc hammer? Those in favor raise your hand. 15 Unanimous, five zero. 16 Now on the Holt Cat 2019 Caterpillar 17 backhoe? 18 COMMISSIONER LETZ: Make a motion to approve 19 that purchase contract and authorize the Judge to sign 20 same with the added language suggested by the County 21 Attorney. 22 COMMISSIONER HARRIS: Second. 23 JUDGE KELLY: It's been moved by 24 Commissioner Letz, seconded by Commissioner Harris to 25 approve the purchase of the 2019 Caterpillar backhoe 48 1 from Holt Cat. Any further discussion? Those in favor 2 raise your hand. Unanimous, five zero. 3 MS. HOFFER: Thank you. 4 JUDGE KELLY: Okay. I'm trying to find -- 5 we're on 1.18, and that is consider, discuss and take 6 appropriate action to approve the construction of a 7 driveway in the county right of way located at 200 8 Douglas Drive. 9 MR. HASTINGS: I see Commissioner Belew on 10 there, but I can give a summary. 11 COMMISSIONER BELEW: Well, I can give them 12 the summary. Is that there's really no other way for 13 this person to have access. And it's a little less than 14 what is required so we need to get an approval on it. 15 And if you want to give particulars, Charlie, go ahead. 16 MR. HASTINGS: I'll give just a quick 17 summary of what's happening here, and I think you may 18 have some -- I'm not sure what was included in their 19 packet. Did they have any kind of a drawing? 20 MRS. STEBBINS: They have drawings and -- 21 yes. 22 MR. HASTINGS: Okay. 23 JUDGE KELLY: And a plat. 24 MR. HASTINGS: Well, if we look at the 25 history of this, the property that is owned 200 Douglas 49 1 Drive, and their address is off of Douglas, you'll see 2 that the plat extends up into -- to front their 3 property. Their frontage is off of Douglas Drive, but 4 the road never got built. Okay. So it's about a 5 200-foot stretch of road that didn't get built by the 6 developer, but it exists as right-of-way. 7 The history is that there was at one time 8 before that subdivision went in, there was an access 9 easement across, and that followed exactly and precisely 10 the same right-of-way as Douglas Drive and Earl Drive 11 off of Southway so that they could get to the property. 12 Once the subdivision went in, the right-of-way is there, 13 over the same area as the access easement, so they -- 14 they still have access today. The problem that they're 15 facing is that they're not interested in building a road 16 to access their property, they're not interested in 17 subdividing or developing their property, other than 18 maybe putting a home or something on there. 19 But at this point they would like to have a 20 driveway in that Douglas right-of-way. We can permit 21 the portion of the driveway that is in Earl Drive 22 right-of-way, about 16 feet or so of right-of-way, and 23 we have a permit application in our office for that now. 24 It is contingent upon them having approval from the 25 Court to install a driveway in Douglas Drive. 50 1 COMMISSIONER BELEW: Even if it was 2 subdivided and that became a road, there's still -- it 3 would have to be approved because it's not going to be 4 as wide as what the County subdivision rules require, is 5 that correct? 6 MR. HASTINGS: They want to build a concrete 7 driveway. And they also want to line the driveway with 8 some trees, and some border rocks, and it'll look and 9 smell and feel like a driveway when you see it. Nobody 10 will question it unless they pull the plat out and 11 they'll say, how did this driveway get installed in the 12 public right-of-way. Well, it can if the Court approves 13 it. So that's what we're asking the Court today, 14 because I -- through my permitting process, I don't have 15 the process to do that. 16 COMMISSIONER BELEW: And there's no -- these 17 people don't have any alternatives. So I move for 18 approval. 19 COMMISSIONER HARRIS: Sounds like a common 20 sense deal. 21 COMMISSIONER BELEW: It is. 22 COMMISSIONER HARRIS: Okay. Second. 23 JUDGE KELLY: Been moved by Commissioner 24 Belew and seconded by Commissioner Harris to approve the 25 construction of the driveway in the right-of-way on 51 1 Douglas -- at 200 Douglas Drive. Further discussion? 2 COMMISSIONER LETZ: Just clarification. The 3 right-of-way is in Earl? The right-of-way -- 4 MR. HASTINGS: The right-of-way for both of 5 them. But the right-of-way for Earl, is the part that 6 they're getting a driveway permit for. That's only 16 7 feet of 200 feet of driveway that they need to build. 8 COMMISSIONER LETZ: Okay. 9 MRS. STEBBINS: And we have had various 10 conversations with the property owners and their 11 attorney. On the other end of the property, and part of 12 the -- the issue is that if it's ever necessitated by 13 future development, access to that portion of Douglas 14 Roadway -- or Douglas Drive will be brought up to County 15 standards. So that needs to be included as part of the 16 motion, and include that a copy of the Court order 17 related to this will be filed in the property records of 18 Kerr County for that address. 19 COMMISSIONER BELEW: Well, okay, then. 20 MRS. STEBBINS: Did you get -- I have a -- 21 COMMISSIONER BELEW: I tried to say that 22 when I was talking to Charlie. 23 MRS. STEBBINS: There's language for you. 24 COMMISSIONER BELEW: Oh, that's right. You 25 told me about this. Okay. So I've slept since then, 52 1 Heather. I move for approval for the construction of a 2 driveway in undeveloped County right-of-way located at 3 200 Douglas Drive on the condition that if a road is 4 necessitated by future development, access to this 5 portion of Douglas Drive shall be brought up to County 6 standards. This motion includes a copy of the Court 7 order that will be filed in the property records of Kerr 8 County. 9 COMMISSIONER MOSER: Well stated. I'll 10 second. 11 COMMISSIONER HARRIS: I'll second. 12 JUDGE KELLY: You're good with the 13 amendment? Okay. So we have the amended motion. 14 Seconded. Any other discussion? 15 COMMISSIONER BELEW: Thank you, Heather. 16 MRS. DOWDY: Can I get a copy of that 17 language? 18 MRS. STEBBINS: I'll send it to you. 19 MRS. DOWDY: Thank you. 20 MRS. STEBBINS: You're welcome. 21 JUDGE KELLY: Okay. Those in favor raise 22 your hand. Unanimous, five zero. 23 COMMISSIONER BELEW: Thank you. 24 JUDGE KELLY: Okay. 1.21 consider, discuss 25 and take appropriate action regarding FY 19/20 funding 53 1 for Kerr County volunteer fire departments and allowable 2 reimbursable expenses. 3 COMMISSIONER HARRIS: I wanted Dub to sit on 4 this because he's done some research on some of the 5 surrounding counties as far as what -- how they're 6 doing -- dealing with their volunteer fire departments 7 as far as their different types of funding and stuff. 8 MR. THOMAS: Good morning, Judge. Good 9 morning, Commissioners. Just -- yeah, just like 10 Commissioner Harris asked or stated, I've been asked to 11 kind of do some research on what some of the other 12 volunteer fire departments and what the other counties 13 around us are doing. Bandera County, they don't 14 reimburse their fire departments for anything. Their -- 15 all their funding is done via their fundraisers. Let's 16 see, Kendall County is a little bit different. The 17 Boerne Volunteer Fire Department, they actually -- the 18 County actually pays some volunteers to man that 19 station, because it is inside the City limits. But for 20 the most part, their budgeting is done via line item 21 budget. They come before the Commissioners' Court and 22 submit those budgets every year so the Court knows what 23 they're spending and those types of things. 24 Gillespie County, Fredericksburg, they get a 25 lump sum of 12,500 and it's basically used for whatever 54 1 they want to, but if they have a line item budget -- or 2 if they have an item that they want to buy that's going 3 to be over and above that twelve five, they come back 4 before the Court and specifically request funding for 5 that. So it kind of varies anywhere from line item 6 budget to we don't -- we don't reimburse them for 7 anything. 8 COMMISSIONER MOSER: And ours is kind of a 9 here's a whole list of things we'll reimburse you for, 10 is that correct? 11 COMMISSIONER HARRIS: Well, that's what we 12 were going to delve into, I believe, today, right, 13 Judge? 14 JUDGE KELLY: Yes, sir. 15 COMMISSIONER BELEW: It's fluid. 16 MR. THOMAS: None of those counties said 17 that they specifically prohibit them from buying 18 anything. It's basically whatever they need to run 19 those departments. 20 COMMISSIONER MOSER: No, but -- but it's 21 their budget. 22 MR. THOMAS: Yes. 23 COMMISSIONER MOSER: Yeah, right. Okay. 24 This is reimbursable though. So there's a budget that 25 they get, which we contribute to each year, but this is 55 1 reimbursable above and beyond that? 2 JUDGE KELLY: No. 3 COMMISSIONER MOSER: Okay. Explain it. 4 JUDGE KELLY: Well, this -- we tried to 5 bring this up at our -- that meeting we had last August 6 with the volunteer fire departments, and it spread all 7 over the place. There are some things which are 8 clearly unobjectionable reimbursable expenses. For 9 example, we talked about workers' compensation 10 insurance. Insurance is something that we're glad to 11 reimburse these Volunteer Fire Departments for. Some I 12 think have sufficient funding, and they come up with 13 very creative ways to try to go ahead and draw down what 14 we've allocated for them and they include mileage and 15 they include a lot of things which sister or neighboring 16 fire -- volunteer fire departments don't do. And so, 17 you get maybe not dissension among the ranks, but you 18 get a -- a different treatment between the volunteer 19 fire departments as to what they submit for 20 reimbursements. 21 And if we had Ms. Johnson in here, she 22 brought me a list -- this was several months ago, and 23 it's almost humorous to go through and read the list of 24 some of things that are submitted as reimbursables. So 25 at the meeting we did back in August, we were trying to 56 1 get a uniform description of reimbursables that would 2 apply to everybody. We didn't get that far with it. We 3 had other issues, as you know. But here we are again. 4 We have some volunteer fire departments included in our 5 budget for FY 19/20. And it does not specify 6 reimbursables or not at this point, I don't think. I 7 think we just have a line item in the budget. 8 And so part of what we're doing here is 9 introducing the topic of discussion of do we want to use 10 the reimbursable system or do we want to go with just a 11 flat payout to the volunteer fire departments and how do 12 we want to do that? 13 I can tell you that from what Commissioner 14 Harris and I have found out in visiting with the 15 Volunteer Fire Departments is we really need to have 16 some uniform expenses. And there's probably -- I think 17 everybody would agree we could probably get it down to 18 four, five, six common expenses that would be 19 reimbursed. What really triggered us to put it on the 20 docket, we have -- and you may recall, that we allocate 21 this money and it's available to be drawn down, to be 22 reimbursed for recognized expenses. Some of the fire 23 departments don't ask for anything until September 30th. 24 We had one that called us up who is one of our good 25 ones, I mean the really good one, and they're very 57 1 efficient, and they have some -- some purchases they 2 want to make and they wanted to be able to draw down 3 their money. And here we are just a couple weeks into 4 the new budget. So we wanted to make sure that we're 5 authorized -- I think we're authorized to do that, but I 6 wanted to bring it to the Court to try to get some 7 uniformity on how we're going to handle these things. 8 COMMISSIONER BELEW: Well, there's not any 9 restrictions that I see in it about when you use it. 10 You use it the day after it's approved or the day before 11 it goes away. 12 COMMISSIONER HARRIS: The only thing we were 13 looking, I think, is because we extended last year's 14 through the first -- through December 31st. 15 COMMISSIONER BELEW: So you're thinking 16 about notching that out, is that what you're saying? 17 COMMISSIONER HARRIS: No, I'm just saying 18 can we still. And I guess our County Attorney, can we 19 start using next year's budget on last year's contract 20 that we just extended? 21 JUDGE KELLY: I think there's two different 22 things. And I -- I'm just speaking to my point of view 23 is that we extended the contract for a very special 24 purpose. What we're really talking about here is what 25 we budgeted was something different. So now we have one 58 1 of our volunteer fire departments that is ready to draw 2 down on what we budgeted to pay them, to reimburse them 3 for expenses. 4 COMMISSIONER BELEW: You're talking about 5 policy versus extenuating circumstances which is what we 6 just got that. 7 JUDGE KELLY: Right. 8 COMMISSIONER MOSER: Let me ask you a 9 question for clarification. As part of our budget 10 process for each Volunteer Fire Department we -- we 11 allocated X, I think it was -- used to be 25,000, I 12 forgot what it was this year for each one of them. But 13 anyway, so whatever that is, let's just say 25,000, 14 okay. So did we have limitations on how that 25,000 15 could be used or -- so as part of our budget thing it 16 says here it is, but you have to come back to us for 17 approval for any expenditures? 18 COMMISSIONER LETZ: No. They have to -- 19 there's currently a broad list of expenditures that we 20 will cover. We need to narrow that list. 21 COMMISSIONER MOSER: Okay. So that's -- 22 JUDGE KELLY: Or -- or just go away from the 23 reimbursable policy and just allocate the money and pay 24 it out to them as requested. 25 COMMISSIONER LETZ: Right. 59 1 COMMISSIONER MOSER: Right. 2 JUDGE KELLY: Now, if you really want to 3 know how this operates, we need to ask the person in 4 charge. 5 MRS. GRINSTEAD: Well, and what brought it 6 up on top of the reimbursables is the Auditor's office, 7 I believe, has always had a problem because some will do 8 it straight. We bought equipment, we bought this. 9 Those are very clear, yes, we will reimburse for that. 10 I don't know that there is -- well, I'm pretty sure 11 there is not a set list of we will reimburse these kind 12 of items and only these kind of items, like we do with 13 Child Services Board. There is a very strict list of 14 what the County will reimburse. So we do need -- it 15 just needs to be easier for the Auditor's office to say 16 these are the five things. If it's not one of these 17 five, do not reimburse. Or make it like the Judge said, 18 here's your money, you can have it whenever. So that's 19 one item. 20 The other item is about the one fire 21 department asking for reimbursement. We extended those 22 contracts through December 31st. So I've not mailed out 23 a new contract where you've got, say, $25,000. So 24 nothing new has been mailed out. It's in our budget, 25 but it was more of an, okay, we don't have a new 60 1 contract that started October 1st that says you get 2 $25,000. 3 So part of that was to ask the County 4 Attorney. It's in the budget, but there's no contract 5 saying that because we have extended the old contract, 6 which does not extend the money. So it's kind of in -- 7 COMMISSIONER MOSER: So in vernacular, it's 8 authorized but not appropriated. Okay. Gotcha. 9 COMMISSIONER HARRIS: About a third of our 10 departments will send in one request. They bought a 11 $35,000 piece of equipment and we'll give them, you 12 know, our -- we budgeted $24,000 last year and so, boom, 13 that's an easy one. And others will maybe two receipts 14 they'll turn in. And then you'll have one that sends in 15 a book like this where they have pest control, a 16 laptop -- 17 COMMISSIONER MOSER: New cell phone. 18 Everything. 19 COMMISSIONER HARRIS: You know, stuff like 20 that. So we'd like to -- and you can -- you know the 21 Auditor's department has to go through all this stuff, 22 for that one. Where all of the other -- the other eight 23 it's about this high for all of them. 24 COMMISSIONER MOSER: So Dub says one says 25 nothing, okay, another county -- another county says 61 1 okay, we'll give you the budget, spend it like you want, 2 and another one has a list of approved expenditures. 3 MR. THOMAS: The line item -- the actual -- 4 the department can forward the line item budget. 5 COMMISSIONER MOSER: So I think zero is not 6 a good option. The idea is, we could just give them -- 7 allocate that amount of money, and they -- it's up to 8 them to spend what they want. 9 COMMISSIONER BELEW: Well, that takes away a 10 layer of accountability in my mind. 11 COMMISSIONER MOSER: Well, it does. 12 COMMISSIONER BELEW: And so that layer of 13 accountability for the -- admittedly that all the 14 Volunteer Fire Departments are their own entities, I 15 don't know that the public quite understands that, but 16 in the event that there was misappropriation of funds, 17 misuse of funds or questionable, even if it just looked 18 bad, then that's going to reflect on this Court, and I 19 don't think that -- I prefer the layer of accountability 20 because that helps all of us. When we know we're going 21 to make an account for what we've done, we're more 22 circumspect than what we purchased. 23 COMMISSIONER LETZ: I mean, I like the idea 24 of having it kind of like Commissioner Belew is saying, 25 a list, but we narrow that list to insurance, and very 62 1 specific, you know, equipment, and just a few items. I 2 mean meals, you get into a really -- that's a -- 3 JUDGE KELLY: Mileage and meals. 4 COMMISSIONER LETZ: Mileage and meals are 5 the questionable. And I think we've done a lot of 6 those, too. I think we've allowed -- 7 COMMISSIONER MOSER: And we can also say 8 equipment over $500 or a thousand. 9 COMMISSIONER LETZ: Utilities -- 10 COMMISSIONER MOSER: So it's not nitpicking. 11 COMMISSIONER LETZ: Yeah, nickle and dime. 12 Yeah. And utilities, I have no problem with that. I 13 mean for the firehouse. But, you know, I think we need 14 to come up with a very specific list that you have to 15 be -- 16 COMMISSIONER HARRIS: Yeah, I agree. I 17 agree. I think that's -- we just need to narrow it 18 down. Fuel, bulk fuel, okay. Not -- 19 COMMISSIONER MOSER: So how do we get the 20 list? 21 COMMISSIONER HARRIS: Sir? 22 COMMISSIONER MOSER: So how do we get the 23 list? 24 JUDGE KELLEY: Well, I think -- I think the 25 best way for us to do this, really, is to go back and 63 1 work with KARFA. 2 COMMISSIONER BELEW: They can't decide 3 anything. 4 JUDGE KELLY: No. But they can recommend. 5 COMMISSIONER HARRIS: Yeah, because I'd like 6 the one that you and I -- the last one you and I 7 attended together. 8 COMMISSIONER BELEW: The fire fight. 9 COMMISSIONER HARRIS: Yeah. 10 COMMISSIONER BELEW: Literally. 11 COMMISSIONER HARRIS: But I -- I can tell 12 you the majority of them agree with what we just said. 13 COMMISSIONER MOSER: Why don't we get KARFA 14 to give us a recommended list? 15 COMMISSIONER LETZ: Why don't we give them a 16 list and say if they -- if it's okay with them, or 17 whoever is. 18 JUDGE KELLY: Well, I'd like to know what he 19 thinks. I'd like to know what KARFA thinks. And I'd 20 like to authorize us to establish what the reimbursable 21 expenses will be. And then advertise that back out to 22 all the volunteer fire departments. But -- but get 23 input first. 24 MR. THOMAS: Okay. At a workshop? 25 JUDGE KELLY: No. 64 1 COMMISSIONER MOSER: Well, I say we're not 2 going to do it to -- are you proposing to do it today? 3 JUDGE KELLY: No. I -- I think we've got a 4 liaison commissioner and I'm happy to go sit down with, 5 but we would like to have at the next KARFA meeting or 6 whatever -- 7 COMMISSIONER HARRIS: It's in November. 8 JUDGE KELLY: You kind of take the lead for 9 us and we would be present and we ask him, let's go over 10 the reimbursable expenses and let's agree on the top 11 five or six. 12 COMMISSIONER LETZ: I'd present a list, say 13 this is what we recommend. Do y'all have a problem with 14 it? 15 JUDGE KELLY: Right. 16 MRS. STEBBINS: And we can include that in 17 the new contract that we'll be presenting to them. 18 COMMISSIONER LETZ: Exactly. And it's from 19 the funding issue that you brought up, if somebody wants 20 to go out and buy -- start spending some of their money 21 already. I think they ought to come to us maybe with a 22 specific item and we can take action on it without 23 having to do a new contract yet. I don't think we 24 can -- I think it's kind of in a gray area right now. 25 COMMISSIONER HARRIS: It's probably a major 65 1 purchase though, isn't it? 2 MRS. GRINSTEAD: My understanding it's a 3 major purchase, and they're holding off until they find 4 out from us if they can access their money, because 5 they're going to have to move money if they can't get 6 reimbursed right away. 7 COMMISSIONER BELEW: Well, we have basically 8 an interim agreement until the end of the year with TAC. 9 Why can't we have an interim agreement until the end of 10 the year with whichever volunteer fire department needs 11 these funds now? It runs out December 31st at midnight. 12 JUDGE KELLY: Well, we have the agreement. 13 We have extended the contract. 14 COMMISSIONER BELEW: I'm talking about -- 15 well, you just -- what are we talking about then? 16 COMMISSIONER LETZ: But there's no money 17 left under that contract. 18 COMMISSIONER BELEW: So we have it renewed. 19 COMMISSIONER LETZ: We don't have a new 20 contract. 21 COMMISSIONER LETZ: They want to spend the 22 money before they get the new contract. 23 COMMISSIONER BELEW: But that's what I'm 24 saying. You can have a different contract, an interim 25 contract, until the end of the year. 66 1 MRS. STEBBINS: Or we could have an addendum 2 to that particular VFD agreement if that's what the 3 Court wanted to do, in order to fund what they're asking 4 for, whatever that is. 5 JUDGE KELLY: So -- so we have an addendum 6 to advance payment against the budgeted item for the new 7 contract? 8 MRS. STEBBINS: Maybe. 9 COMMISSIONER BELEW: I would say. 10 JUDGE KELLY: We're getting kind of 11 complicated on something pretty simple. But if that's 12 what we need to do, that's what we need to do. 13 COMMISSIONER BELEW: Well, look, we have -- 14 we have a different kind of -- we have a special 15 extenuating circumstance contract through the end of the 16 year with TAC. So we have our insurance. We can have a 17 similar kind of thing through the end of the year so 18 this department can get their money, get there equipment 19 and move forward. For that one department. It's 20 extenuating circumstances. We're between the dog and 21 the fire plug, and let's do it. 22 JUDGE KELLY: So we're going to do an 23 addendum that is an advance against the 2019/2020 24 budget? 25 COMMISSIONER BELEW: I would say. 67 1 COMMISSIONER LETZ: Yeah. 2 JUDGE KELLY: I'm looking at the County 3 Attorney. I haven't seen the smile and the sparkling 4 eyes yet. 5 MRS. STEBBINS: Well -- 6 COMMISSIONER BELEW: The light bulb didn't 7 go off yet. 8 MRS. STEBBINS: -- I think -- 9 JUDGE KELLY: No, she usually tells us 10 pretty quickly. 11 MRS. STEBBINS: -- because it hasn't been 12 funded -- because we just did an addendum to the last 13 one. It's been funded, but it wasn't -- it's not part 14 of the current agreement with them. We could -- 15 JUDGE KELLY: But it's an advance. 16 MRS. STEBBINS: We could do -- yeah. 17 COMMISSIONER BELEW: There still has to be 18 paperwork. 19 COMMISSIONER MOSER: When is the next KARFA 20 meeting? 21 MR. THOMAS: Next month. 22 COMMISSIONER MOSER: End of November? First 23 of November? 24 MR. THOMAS: First Wednesday in November. 25 COMMISSIONER MOSER: Huh? 68 1 MR. THOMAS: First Wednesday in November. 2 COMMISSIONER MOSER: First Wednesday. So 3 it's not that far off. If they could come back with a 4 list, we could get this whole thing done. 5 COMMISSIONER BELEW: But what is the 6 equipment? What is it that they need? 7 COMMISSIONER MOSER: Well, that's what we're 8 -- that's what -- 9 MR. THOMAS: We don't know. 10 COMMISSIONER MOSER: -- the KARFA meeting is 11 about. 12 COMMISSIONER BELEW: Well, there's one 13 particular need right now, I guess. Do you know what it 14 is? 15 JUDGE KELLY: Well, I think there were two, 16 weren't there? 17 MRS. GRINSTEAD: Well, I don't know, but 18 there are kind of two separate issues also as far as -- 19 COMMISSIONER BELEW: Well, how -- what I'm 20 talking about is the urgency. 21 MRS. GRINSTEAD: Yeah. And I don't know. 22 He didn't -- he basically said if we're not going to get 23 the money until after the first of the year, we've got 24 to -- they just need an answer, and I couldn't give them 25 that answer. 69 1 COMMISSIONER LETZ: The simple answer is 2 they get the money after the first of the year, or when 3 they get a new contract. That's the easiest way to do 4 it. 5 MRS. STEBBINS: That is the easiest. Right. 6 COMMISSIONER MOSER: And maybe sooner after 7 the KARFA thing. But tell them after first of the year. 8 COMMISSIONER LETZ: And if it's a hardship, 9 we could maybe do a special court order sometime in 10 November. 11 JUDGE KELLY: Okay, is there a motion? 12 COMMISSIONER MOSER: Well, there's no 13 action -- no action today. It's just -- 14 JUDGE KELLY: Well, we -- we have to give 15 them an answer. We owe them an answer. They called and 16 asked for the money. 17 COMMISSIONER BELEW: So they need it. They 18 want it now. 19 JUDGE KELLY: Well, I think -- I think 20 actually -- this is, I think, one of the better funded 21 fire departments, volunteer fire departments. I think 22 they probably -- this is an assumption on my part, I 23 think they probably have the funding available, they 24 just have to rearrange their finances in order to do it. 25 It's a question of whether or not we go ahead and fund 70 1 it now or fund it later. That's the question. 2 COMMISSIONER LETZ: Which is -- I mean, I'll 3 make a motion. But I mean, what fire department is it? 4 JUDGE KELLY: Hunt. 5 COMMISSIONER LETZ: Hunt. Well, I'll make a 6 motion that if the Hunt fire department wants an early 7 advance on their -- prior to the contract that they'll 8 come back and make a specific request to the Court. 9 JUDGE KELLY: Okay. So we would handle it 10 on a case-by-case basis and this would be a specific 11 request and it would be -- and, if approved, be 12 documented at that time? 13 COMMISSIONER BELEW: And so what will that 14 mean come contract time? 15 COMMISSIONER LETZ: Nothing. 16 JUDGE KELLY: Well, whatever we -- whatever 17 we would advance at this point would be applied against 18 what's budgeted for -- 19 COMMISSIONER BELEW: So feasibly we could go 20 into a contract with them that has zero balance. Yeah. 21 Okay. 22 COMMISSIONER MOSER: And not requiring court 23 action. Get with KARFA and establish an approved list 24 or reimbursable items that will be included in the 25 contract beginning January the 1st. But that's not a 71 1 court action. 2 JUDGE KELLY: I think we all agree that we 3 want to make uniform and standard reimbursement system. 4 COMMISSIONER MOSER: Right. Precisely. 5 Okay. 6 MR. THOMAS: I'll send Brenda an e-mail, 7 make sure that that gets on -- make that an agenda item 8 for the next KARFA meeting. 9 COMMISSIONER MOSER: Okay. 10 JUDGE KELLY: And make sure that 11 Commissioner Harris and I know. 12 COMMISSIONER MOSER: Okay. So Letz made a 13 motion. I'll second it. 14 JUDGE KELLY: Okay. Motion has been made by 15 Commissioner Letz, seconded by Commissioner Moser to 16 what? 17 COMMISSIONER LETZ: Motion is to advise the 18 Hunt Volunteer Fire Department that if they need or want 19 to make an expenditure out of next year's funding prior 20 to January 1st, they need to come make a specific 21 request. 22 JUDGE KELLY: As an advance against their 23 19/20? 24 COMMISSIONER LETZ: Right. Correct. 25 JUDGE KELLY: Okay. Any further discussion? 72 1 Those in favor raise your hand. Unanimous, five zero. 2 Okay. Where are we now? Back over on -- 3 COMMISSIONER LETZ: Executive session. 4 COMMISSIONER MOSER: But let's pay bills and 5 do all the other stuff. 6 JUDGE KELLY: Well, let's -- let's go down 7 to the approval docket 2.1 pay bills. Welcome, 8 Ms. Shelton. 9 MS. SHELTON: Thank you. For the 2018-2019 10 year budget for Kerr County, we have $428,986.69. For 11 the airport, we have $90.91. And Juvenile Probation is 12 $40,454.17. 13 For the 2019-2020 budget year, Kerr County, 14 we have $22,940.74. For the airport, we have $634.87. 15 For Juvenile Probation $259. And for Fund 95, which is 16 the 198th District Attorney forfeiture fund, we have got 17 $1,955.00. 18 COMMISSIONER MOSER: Move that we pay the 19 bills as presented. 20 COMMISSIONER BELEW: Second. 21 JUDGE KELLY: Commissioner Moser has moved 22 and Commissioner Belew has seconded paying the bills as 23 presented. Any further discussion? Those in favor 24 raise your hand. Unanimous, five zero. Thank you. 25 Budget amendments. 2.2? 73 1 MS. SHELTON: There are not any. 2 JUDGE KELLY: Okay. Late bills? 3 MS. SHELTON: There are not any. 4 JUDGE KELLY: Good. 2.4 Monthly Reports. 5 COMMISSIONER HARRIS: All right. Got quite 6 a few. Kerr County accounts report, County Treasurer, 7 Tracy Soldan. Standard monthly report from Constable 8 Precinct 3, Ken Wilke. Both of those were for August. 9 September 2019, standard monthly report from 10 Constable Precinct 1, Tommy Rodriguez, Constable 11 Precinct 2 Kyle Schneider, Constable Precinct 3, Ken 12 Wilke, and Constable Precinct 4, Gene Huffaker. 13 Fines, judgments and jury fees collected for 14 J.P. 1 Mitzi French, J.P. 2 J. R. Hoyne, J.P. 3 Kathy 15 Mitchell, J.P. 4 Bill Ragsdale, Environmental Health 16 Director Ashli Badders, Animal Service Director Reagan 17 Givens, and County Clerk Jackie Dowdy, and District 18 Clerk Dawn Lantz. That's it. I move for approval. 19 COMMISSIONER LETZ: Second. 20 JUDGE KELLY: Okay. Commissioner Harris has 21 moved for approval of monthly reports, seconded by 22 Commissioner Letz. Any further discussion? Those in 23 favor raise your hand. Unanimous, five zero. 24 Auditor reports. 25 MS. SHELTON: We did not have any. 74 1 JUDGE KELLY: Okay. Court orders. 2 COMMISSIONER LETZ: We have court orders 3 from our October 7th meeting. 37745 through 37750. 4 Questions on 37750. This is the one related that I was 5 not here for but was related to the workers' comp 6 payments. And the Court order currently reads, Approve 7 to reaffirm exceptions made to the Court order 37693 and 8 approve exceptions as presented and read into the 9 record. From talking to members that were in 10 attendance, I got three or four different answers as to 11 what was approved there. So I think we need 12 clarification from the Court that was here as to what 13 was approved under that court order. My recollection 14 was that there was a -- the District Clerk had an amount 15 of a hundred and -- 16 JUDGE KELLY: Eleven. 17 COMMISSIONER LETZ: -- eleven dollars. 18 Bob Reeves came in and had some that were submitted, and 19 then there were some others that were based on e-mails 20 and, I guess, sort of submitted. And I'm not sure which 21 of those were approved under that, if any. 22 COMMISSIONER MOSER: I think only the 23 $111.00 was approved. 24 JUDGE KELLY: My recollection was that we 25 told Bob Reeves that we would address exceptions as 75 1 needed with regard to his staff regarding elections. 2 COMMISSIONER BELEW: Right. There was no 3 amount. 4 JUDGE KELLY: And as far as what was 5 submitted for Animal Services, I know they had some comp 6 time, I don't remember we made any decisions other than 7 we would deal with all of these things on an as-needed 8 basis. 9 COMMISSIONER BELEW: There was a decision on 10 the $111.00 like Commissioner Moser said, and -- 11 COMMISSIONER MOSER: Right. 12 COMMISSIONER BELEW: -- that was -- 13 COMMISSIONER LETZ: But the -- the other 14 issue -- and I left before the vote. I was here for 15 part of it. The other issue, as I recall, was that 16 there were people that put in for comp time after the 17 first -- the deadline said the end of the year, there 18 are some that put in for it but didn't take it. 19 COMMISSIONER BELEW: Was that the Sheriff's 20 Department? 21 COMMISSIONER LETZ: I don't know who it was. 22 JUDGE KELLY: No. We had somebody who had a 23 fifty-five hundred dollar prepaid hunt. I remember 24 that. And we did -- am I remembering correctly? 25 MRS. DOSS: Yes. 76 1 JUDGE KELLY: And I thought we approved him 2 taking that comp time when hunting season starts in 3 November, whenever it was. I remember that. 4 COMMISSIONER LETZ: Well, I just want to 5 make sure that the Court orders in, you know, includes 6 that. 7 COMMISSIONER MOSER: Read what the court 8 order says now? 9 COMMISSIONER LETZ: Approve to reconfirm 10 exceptions made to court order 37693, and approve 11 exceptions as presented and read into the record. 12 COMMISSIONER BELEW: You have to read the 13 minutes for that. 14 JUDGE KELLY: Yeah, let's get a transcript. 15 Sorry, Deb. 16 COURT REPORTER: That's okay. 17 COMMISSIONER LETZ: Okay. So how about 18 we -- 19 COMMISSIONER LETZ: I'll make a motion that 20 we approve court orders October 7th, 37745 through 21 37749, and 37750 be brought back after the Court 22 transcript is reviewed. 23 COMMISSIONER HARRIS: Second. 24 COMMISSIONER MOSER: Good deal. 25 JUDGE KELLY: Okay. Motion has been made by 77 1 Commissioner Letz, seconded by Commissioner Harris, to 2 approve the court orders as presented with the exception 3 of one. 4 COMMISSIONER LETZ: Right. 5 JUDGE KELLY: Okay. Any further discussion? 6 Those in favor raise your hand. Unanimous, five zero. 7 Let's go on to the Information Agenda 3.1, 8 and we'll call these 3.1, 3.2, and 3.3. These are 9 important opportunities for us to hear from our 10 department heads and elected officials and liaison 11 commissioners. 12 So let's start with 3.1 status reports from 13 department heads. Anything to report? 14 Okay, there being none, let's go to 3.2 15 status reports from elected officials. Anything to 16 report? 17 There being none, let's go to 3.3 status 18 reports from liaison commissioners. 19 COMMISSIONER MOSER: Got something. Veteran 20 Service Officer Jenna Sanchez has gotten her 21 accreditation from Veteran Services -- I mean from 22 Veterans Administration in probably some kind of record 23 time, I think. She and Marty have worked directly on 24 that and that is an amazing accomplishment. So we've 25 got two in there now that has full access to the 78 1 veterans computers and all, so it can really help the 2 vets. So congratulations to Jenna. 3 The other thing is, on the liaison library, 4 December the second -- is that when it is? No, that 5 can't be. It's from -- 6 MRS. GRINSTEAD: I believe it is. 7 COMMISSIONER MOSER: The library tour for 8 Commissioners' Court on -- I think Jody sent out a 9 notice on when that is so -- 10 JUDGE KELLY: December 2nd. 11 COMMISSIONER MOSER: December 2nd, that's 12 what I thought. December 2nd. Okay. That's all I 13 have. 14 JUDGE KELLY: Good. Anything else? Okay. 15 I believe that's going to take us into executive 16 session. 17 MRS. STEBBINS: Now, if you want to talk 18 about Item 1.26 in executive session, the Court has to 19 vote whether or not they believe that discussions in an 20 open meeting will have a detrimental effect on the 21 position of the Commissioners' Court and contract 22 negotiation. 23 JUDGE KELLY: So move. 24 COMMISSIONER BELEW: Second. 25 JUDGE KELLY: I moved, and seconded by 79 1 Commissioner Belew that it would have adverse 2 consequences to the public if we had an open court. So 3 1.26 I move to be addressed in executive session. Any 4 discussion? Those in favor raise your hand. We'll 5 discuss 1.26 in executive session. 6 MRS. STEBBINS: Thank you, Judge. 7 COMMISSIONER LETZ: And, Judge, I'm -- we 8 have a number of items and I would recommend that we 9 take 1.24 last because that's going to be a length -- 10 the most lengthy, I suspect, to that. 11 COMMISSIONER MOSER: Or 1.25 last too, 12 because I'm -- 13 COMMISSIONER BELEW: We have two lasts. 14 COMMISSIONER MOSER: -- I want to limit that 15 to just the -- who wants to be last. 16 JUDGE KELLY: Who wants to be first. 17 COMMISSIONER BELEW: It's like having two 18 favorites. 19 MRS. STEBBINS: I'd just ask that 1.25 be 20 taken last because Commissioner Moser would like for me 21 to be excused from the room during that conversation. 22 COMMISSIONER MOSER: Right. Yeah. Just the 23 fewer ears that hear that, the better. 24 COMMISSIONER BELEW: Do we need to order 25 pizza? 80 1 COMMISSIONER MOSER: No. 2 JUDGE KELLY: Okay. Do we have to -- is 3 anybody here going to -- 4 MRS. STEBBINS: But it's up to the Court. 5 JUDGE KELLY: Okay. Well, with that then 6 we'll go into executive session. 7 (Executive Session.) 8 JUDGE KELLY: Okay, Commissioners' Court is 9 back in open session, and business after the executive 10 session 1.24 consider, discuss and take appropriate 11 action regarding Animal Services Department. 12 COMMISSIONER LETZ: Judge, let me make 13 several motions related to this. First will be a motion 14 to enact and provide notice to the City of Kerrville 15 effective immediately that the hours of operation for 16 the Animal Control are as follows: Monday 8 a.m. to 17 1 p.m., and close for lunch from 1 p.m. to 2, and then 18 from 2 to 5. These are the hours that would be open at 19 the shelter. Tuesday 9 a.m. to 1 p.m. and close from 1 20 to 2, and open from 2 to 6. Wednesday open 8 a.m. to 21 1 p.m., close from 1 to 2, then open from 2 to 5. 22 Thursday it's 9 a.m. to 1 p.m., closed from 1 to 2 p.m., 23 and then open from 2 to 6 p.m. Friday 8 a.m. to 1 p.m., 24 lunch closed for 1 p.m. to 2 p.m., and then open from 2 25 to 5. And we will no longer be open on Saturdays. 81 1 COMMISSIONER HARRIS: Second. 2 JUDGE KELLY: Motion being made by 3 Commissioner Letz, seconded by Commissioner Harris to 4 modify the hours for the shelter as read here in the 5 record. Any other discussion? Those in favor raise 6 your hand. Five zero, unanimous. 7 COMMISSIONER LETZ: And I'll make a motion 8 to notify the City that KCAS will not dispatch Animal 9 Control Officers after hours unless Kerrville Police 10 Department is on site with visible confirmation of 11 animal. 12 COMMISSIONER BELEW: Second. 13 MR. GIVENS: Do you want to have a word in 14 there like to a stray. I don't know if it matters, 15 but -- 16 COMMISSIONER BELEW: It doesn't much matter, 17 does it? 18 MRS. STEBBINS: Or animal at large. 19 JUDGE KELLY: Animal at large. 20 COMMISSIONER LETZ: Visible confirmation of 21 animal at large. 22 COMMISSIONER MOSER: Should we say anything 23 in there that that is consistent with the Interlocal 24 Agreement? 25 JUDGE KELLY: We'll say that in the letter. 82 1 COMMISSIONER MOSER: Okay. 2 JUDGE KELLY: Any further discussion? You 3 made the motion. Do we have a second? 4 COMMISSIONER BELEW: I second. 5 JUDGE KELLY: Motion made by Commissioner 6 Letz, seconded by Commissioner Belew to notify the City 7 of Kerrville of the change of policy with regard to 8 animals at large at night. KCAS will respond only in 9 the event that the officer has eyes on confirmation of 10 the animal at large. 11 COMMISSIONER MOSER: It's really not a 12 change of policy; it's just a clarification of policy. 13 JUDGE KELLY: Clarification of policy. Any 14 other discussion? Those in favor raise your hand. Five 15 zero, unanimous. 16 COMMISSIONER LETZ: And then the final one, 17 I make a motion that we limit the maximum number of 18 volunteers at any one point in time at KCAS to three, 19 and direct that the volunteers must sign up in advance 20 on a schedule. 21 COMMISSIONER MOSER: Second. 22 JUDGE KELLY: Motion been made by 23 Commissioner Letz, seconded by Commissioner Moser to -- 24 I'm drawing a black now. 25 COMMISSIONER LETZ: Limit the number -- 83 1 JUDGE KELLY: Limit the number of volunteers 2 to three, to be signed up in advance. Any other 3 discussion? Those in favor raise your hand. Five zero, 4 unanimous. Is there anything else for the good of the 5 County at this point? Okay, Court is adjourned. 6 * * * * * * 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 84 1 STATE OF TEXAS * 2 COUNTY OF KERR * 3 I, DEBRA ELLEN GIFFORD, Certified Shorthand 4 Reporter in and for the State of Texas, and Official 5 Reporter in and for Kerr County, do hereby certify that 6 the above and foregoing pages contain and comprise a 7 true and correct transcription of the proceedings had in 8 the above-entitled Commissioners' Court. 9 Dated this the 9th day of November, A.D., 10 2019. 11 12 /s/DEBRA ELLEN GIFFORD Certified Shorthand Reporter 13 No. 953 Expiration Date 04/31/2020 14 * * * * * * 15 16 17 18 19 20 21 22 23 24 25