1 1 2 3 KERR COUNTY COMMISSIONERS' COURT 4 Regular Session 5 Monday, January 27, 2020 6 9:00 a.m. 7 Commissioners' Courtroom 8 Kerr County Courthouse 9 Kerrville, Texas 78028 10 11 12 13 14 15 16 17 18 19 20 21 22 23 PRESENT: ROB KELLY, Kerr County Judge HARLEY BELEW, Commissioner Pct. 1 24 TOM MOSER, Commissioner Pct. 2 JONATHAN LETZ, Commissioner Pct. 3. 25 DON HARRIS, Commissioner Pct. 4 2 1 I-N-D-E-X 2 NO. PAGE 3 *** Commissioners' Comments. 5 4 1.1 Annual report from Kerr County Historical 9 Commission. 5 1.2 Consider, discuss and take appropriate 18 6 action to appoint two new members to the Kerr County Historical Commission. 7 1.3 Consider, discuss and take appropriate 22 8 action on request to put a statue of Admiral Chester W. Nimitz on the courthouse 9 grounds. 10 1.4 Consider, discuss and take appropriate 30 action on request from the Upper Guadalupe 11 River Authority (UGRA) to use Flat Rock Park for the UGRA Annual River Clean Up to 12 be held on July 25th, 2020 from 7:00 a.m. to 1:00 p.m. 13 1.7 Consider, discuss and take appropriate 32 14 action to approve the contract with Big Brothers & Big Sisters, and allow County 15 Judge to sign same. 16 1.5 Consider, discuss and take appropriate 41 action regarding the wheelchair accessible 17 portable restroom at Flat Rock Park. 18 1.6 Consider, discuss and take appropriate 44 action to execute the contract with Kustom 19 Karpets to replace the flooring at the Union Church Building, and allow County 20 Judge to sign same. 21 1.8 Consider, discuss and take appropriate 47 action to declare certain county items 22 as surplus. 23 1.9 Consider, discuss and take appropriate 48 action regarding Interlocal Cooperation 24 Contract-Failure to Appear(FTA) Program with the Texas Department of Public Safety. 25 3 1 I-N-D-E-X 2 NO. PAGE 3 1.10 Consider, discuss and take appropriate 49 action to authorize part-time position in 4 Kerr County Animal Services Department. 5 1.11 Consider, discuss and take appropriate 52 action regarding the State-Mandated Cyber 6 Security Training Courses offered by the Texas Association of Counties. 7 1.12 Consider, discuss and take appropriate 55 8 action to award contracts for the Airport Hangar C, Hangar D, and Terminal Re-roofing 9 Projects due to damage from the May 2019 hail storm. 10 1.13 Consider, discuss and take appropriate 59 11 action to approve contracts with Comfort Volunteer Fire Department and Turtle Creek 12 Volunteer Fire Department, and allow County Judge to sign same. 13 1.14 Consider, discuss and take appropriate 60 14 action to determine liaison positions for 2020, and review liaison policies. 15 1.15 Consider, discuss and take appropriate 66 16 action to set workshop dates. 17 1.16 Consider, discuss and take appropriate 88 action to accept annual Racial Profiling 18 Report from the 216th District Attorney. 19 1.17 Review status of Victim Services Grant, 88 and new grant application. 20 1.18 Consider, discuss and take appropriate 94 21 action to determine process for the selection of a salary survey company. 22 2.1 Pay Bills. 99 23 2.2 Budget Amendments. 100 24 2.3 Late Bills. 100 25 4 1 I-N-D-E-X 2 NO. PAGE 3 2.5 Accept Monthly Reports. 101 4 2.6 Court Orders. 102 5 3.2 Status reports from Elected Officials. 103 6 3.3 Status reports from Liaison Commissioners. 105 7 1.15 Consider, discuss and take appropriate 115 action to set workshop dates. 8 1.19 Discussion regarding a 381 Tax Abatement 116 9 Policy. 10 4.1(b) Consider, discuss and take appropriate 124 action on naming rights and contract at 11 Hill Country Youth Event Center. 12 *** Adjournment. 125 13 *** Reporter's Certificate. 126 14 * * * * * * 15 16 17 18 19 20 21 22 23 24 25 5 1 JUDGE KELLY: Come to order. It is Monday, 2 January the 27th, 2020, and the Kerr County 3 Commissioners' Court is now in session. Remind 4 everybody to please turn off your phones. We do have a 5 policy that if your phone goes off, the Sheriff will 6 take it up. He's not here today. So I don't know who's 7 going to be his deputy. But -- and by the way, we've 8 never taken one up, but we threaten you every time. 9 First part of the agenda is for public 10 input. If there's anyone who would like to address the 11 Court on any matter that is not on the agenda. And I 12 repeat, not on the agenda. This is the time that you 13 can come forward and address us about anything that you 14 would like. If it's on the agenda, we ask that you wait 15 until that agenda item is called. Is there anyone who 16 would like to address the Court? 17 Okay. With that, then let's stand for the 18 prayer and the pledge. 19 (Prayer and the Pledge of Allegiance.) 20 JUDGE KELLY: Commissioners' Comments. 21 Let's start with Precinct 1. 22 COMMISSIONER BELEW: I don't have anything. 23 JUDGE KELLY: I know we're grateful for the 24 rain. 25 COMMISSIONER BELEW: Uh-huh. Yeah. 6 1 COMMISSIONER MOSER: Precinct 2 even got 2 rain this time, which is very good. A couple things 3 happening. There's a grass roots organization that is 4 starting the petition drive to get alcoholic beverage 5 sales in Precinct 2. Put it on the ballot for November. 6 So they're active, they're going, they have met three or 7 four times and we'll get it across the goal line this 8 time, I'm fairly confident. 9 Another thing in Precinct 2 but it's in the 10 City, and that's with the new subdivision that's 11 proposed, okay, and probably going to happen just to the 12 east of Riverhill Boulevard on Highway 16. It's going 13 to create additional traffic on Riverhill Boulevard a 14 lot and with the intermediate school going in on 534, 15 Riverhill Boulevard, which is through a residential 16 area, is going to have traffic increased significantly. 17 This Court in March 2018 passed a resolution encouraging 18 Texas Department of Transportation to establish a bypass 19 through that, so there's a group of people looking at 20 what that bypass could be. If it's taken up about 60 21 percent of it's in the County and 40 percent is in the 22 City. So it'll -- you'll hear more about that, but it's 23 -- it's an important thing. So there -- there's an 24 interest to get that moving as quickly as possible. And 25 that's it. 7 1 JUDGE KELLY: Good. 2 COMMISSIONER LETZ: I have a couple of 3 things. First, Commissioner Belew and myself both 4 attended the Comfort Chamber of Commerce banquet last 5 week, which was a good event. And Commissioner Durden 6 made the -- I guess the keynote speech. And it's not 7 surprising the concerns and issues and problems they 8 have in Kendall County are much the same as we have 9 here. Quarries, trash, things of that nature. River 10 quality. Things of that nature. So it was a good talk. 11 On another note, I'm not sure why I got put 12 into this exactly. But anyway, the Christmas -- the 13 Kerrville Christmas Lighting Corporation or committee, 14 whatever it's called, has kind of been revived. I was 15 asked to participate in the reformation of that 16 committee or continuing of that committee. I told them 17 that I would participate for three meetings. And we met 18 last week. And I'm bringing it up mainly because one of 19 the things we talked about was it would make sense for 20 the -- a County type representative, doesn't have to 21 be -- to be on that committee, and a City, because their 22 concept is very different than the committee this time. 23 What they want to do is raise money to -- that would 24 primarily go to the City and the County for Christmas 25 decorations. KPUB's involved. They're looking at 8 1 buying the decorations to put on Sidney Baker. 2 Enhancing what's being done on Tranquility Island this 3 past year with some lighting that the City did. Helping 4 with the Courthouse Square. Possibly some things at 5 River Star. So they're looking at it as a fund raising 6 tool that then would work with the public entities to do 7 the work. So it's a little bit different but it is -- 8 it's got a lot of promise. Some pretty excited people 9 about it. So I'll be putting that on a future agenda. 10 But I just thought I'd bring it up today if people in 11 the -- anyone in the public who's interested or County, 12 get really involved with that. I think it would be a 13 good endeavor. 14 JUDGE KELLY: Good. 15 COMMISSIONER LETZ: And then the other thing 16 is that I want a slight correction. Several weeks ago, 17 maybe a month or so ago, I made a comment that the 18 Little League was going to be probably -- likely playing 19 all of their games at the County fields this coming year 20 and not at the City fields. After another six weeks of 21 discussions with the City of Kerrville, a agreement was 22 worked out. And it's because of access to fields and 23 all of that. Little League is going to be playing 24 Monday and Tuesday nights at the City fields, and then 25 Thursday, Friday, and Saturday at the County fields. So 9 1 it's a lot -- it's very complicated which I'm not going 2 into as to how the split came up. But everyone seems to 3 be relatively happy for one more year that we're playing 4 -- or Little League will be playing at the two 5 facilities. 6 COMMISSIONER HARRIS: Well good. All right. 7 Well, I don't have a whole lot. Other than I think all 8 of Precinct 4 got a little bit of the rain, so that's 9 encouraging. Sometimes that doesn't always happen as 10 large as Precinct 4 is. 11 One thing coming up is West Kerr Chamber of 12 Commerce banquet at the end of the month. I believe the 13 27th. And they're recognizing the exotic hunting 14 industry this year, which is immense. You know, don't 15 grow enough around here. We didn't have all these high 16 fences. We had sheep and goats and things have changed 17 over the years and so they're going to recognize that 18 group. So try to come out. It's going to be at the 19 Buckhorn. So that's all. 20 JUDGE KELLY: Good. Okay. Let's go to our 21 first item on the agenda is item 1.1 the annual report 22 from the Kerr County Historical Commission. Julie 23 Leonard. 24 COMMISSIONER BELEW: The inimitable Julie 25 Leonard. 10 1 MS. LEONARD: Good morning. 2 JUDGE KELLY: Good morning. 3 MS. LEONARD: Okay. The Kerr County 4 Historical Commission, known as the KCHC, is charged 5 with the protection of Kerr County's historic and 6 cultural resources for the use, education, enjoyment and 7 appreciation for present and future generations. These 8 purposes are different from organizations that focus on 9 genealogical or family history preservation. We are a 10 unit of the Texas Historical Commission, and serve under 11 the guidance of the Kerr County Commissioners' Court. 12 The KCHC was awarded the distinguished service award by 13 the Texas Historical Commission for our activities in 14 2018. This is the 12th consecutive year and only 90 15 counties out of 254 Texas counties were awarded this 16 honor. I prepare a 15-page survey answering specific 17 questions. We hope that our activities for the past 18 year will again receive this recognition. 19 Our 60 members volunteered 4,967 hours in 20 2019. These hours were amassed by organizing a 21 week-long summer camp, digitizing KCHC vertical records, 22 attending workshops, documenting cemeteries, 23 interviewing and researching historical markers, and 24 Texas Treasure Business Award, preparing Kerr County 25 history, PowerPoint presentations, transcribing oral 11 1 history interviews for archives and portal to Texas 2 website. 3 We meet at noon at the county-owned Union 4 Church building on the third Monday of each month, with 5 the exception of June, July, August, and December. Our 6 2019 officers were myself, Julie Leonard, Mike Bowlin, 7 vice chair. And I might mention that Charlie McIlvain 8 has accepted the position of vice chairman this year. 9 We're very excited about that. Leroy Schlechte, 10 secretary, and Wilma Teague, Treasurer. 11 Our programs for 2019 were, "Head 'Em Up, 12 Move 'Em Out." It was a PowerPoint presentation 13 produced by Mike Bowlin. And it documented the cattle 14 drives that originated in Kerr County in the 1800s. 15 Clifton Fifer did another program. He educated and 16 entertained with his program about the Flags of Texas. 17 Bill Groneman, who is an Alamo historian and 18 author, gave a program on the problems of determining 19 who actually fought and died at the Alamo. 20 Mark Mosty, a Kerrville native, created a 21 video, "Hospital on the Hill". It was a detailed 22 history of the Kerrville State Hospital when it was home 23 to African-Americans, including many children that had 24 tuberculosis in the 1940s. 25 The late Joe Lewis attended this showing, 12 1 and he told about his experiences when hospitalized as a 2 12-year-old. His great experience by being there, he 3 met his wife Sylvia, who was working there. 4 Also, we had local Schreiner University 5 educator and author of Texas music history, Dr. Kathleen 6 Hudson. She entertained us with a program on her 7 studies and -- and experience with Texas musicians. 8 Another program with local and nationally 9 respected archeologist, Steve Stoutamire. He told about 10 three new important archaeological sites in Kerr County 11 and one that is attracting national attention. 12 We have several committees or a lot of 13 committees. Mike Bowlin is our website chair and he 14 consults with the Kerr County IT to keep our information 15 current on the county website. And we have links that 16 Mike monitors for specific questions about Kerr County 17 history that people sign in to the website and connect 18 with our history. 19 Oral history, Francelle Collins. We have 20 118 oral histories with County residents that have been 21 recorded. They can be viewed at the Kerr County History 22 Center and are archived at the Logan Library at 23 Schreiner University. 24 This year we had a summer history camp 25 project. It was a five-day camp, June 10th through 13 1 14th, and it was held at the Union Church from 9:00 to 2 12:00 a.m. in the morning, and we had 35 volunteers 3 from -- different volunteers that helped. We had 22 4 campers that participated in different programs and each 5 day there were -- we had Daughters of the Texas 6 Republic, the Hill Country Archeological Association, 7 Clifton Fifer gave a program, the former Texas Rangers 8 participated in one day, and Julius Neunhoffer did 9 ranching in the old days. And on Friday, Buzzie's BBQ 10 donated a chuckwagon lunch, assisted by Marvin 11 Neunhoffer. 12 Our Portals to Texas History, it's another 13 important process. Mary Elaine Jones is our chair. 14 We've received many grants funding for the sixth year 15 from the North Texas University's portal fund. We're 16 one of 412 partners the State collected. And this is a 17 website that can be accessed by the public and it goes 18 -- just go on Portals to Texas History and click on Kerr 19 County. And right now there are currently 108 Kerr 20 County oral histories available on their site, along 21 with 12 books and pamphlets. In 2019, we submitted 22 another 12 oral histories and numerous Tivy Antler 23 newspapers. And they're slow to get this on because 24 they're lacking personnel to digitize at the UNT 25 Library. 14 1 Historical markers, Deborah Gaudier and 2 Jeannie Berger are chairs. We have Glen Rest Cemetery 3 and Methodist Encampment markers have been approved. 4 And the Foundry has been sold, so all these marker 5 applications are on hold. They are searching for a new 6 foundry. 7 Research right now is being done on Live Oak 8 Ranch, the Garrett Insurance Company and Voelkel Land 9 Survey. We have 86 Texas Historical markers in Kerr 10 County. Garrett Insurance is one hundred years in 11 business. Its been submitted for a Texas Treasure's 12 Business Award, and this award is given to businesses 13 that have been operated 50 years or more by the same 14 family. And our State Congressman Murr and State 15 Senator Buckingham will sign the award. We're waiting 16 for them to sign the award. 17 Facebook, we have 638 members that follow 18 our page. Cemetery, Linda Nielsen-Reynolds and Terry 19 Farley, with help from the Texas Historical Commission, 20 cemetery preservation program coordinator, Jenny 21 McWilliams, they submitted a program called "Existence 22 of Abandoned or Unknown Cemetery", and the Blanks -- the 23 Blanks Cemetery and the Bishop-Surber Cemetery got this 24 designation. They also researched Lane Valley 1 and 25 Lane Valley 2 Cemeteries with help from John Benedict. 15 1 I think he's a Comfort historian. That's closer to 2 Comfort than -- than -- it's very far East Kerr County. 3 Archeology is Terry Farley. She's the Vice 4 President of the Hill Country Archaeology Association. 5 And she's met with landowners in preparation for Texas 6 Archaeological Society Field School Historic Site 7 Survey/Excavations in June 2020. And they're expecting 8 a huge attendance to this field school. 9 Also, we have Kerrville historic properties 10 map. Linda Stone is the Ad Hoc Chairman. We're working 11 with the Convention Visitors Center, the City of 12 Kerrville, to develop a walking/driving map of 13 neighborhoods and interesting historic places, homes and 14 buildings in the City. This will be an enhanced edition 15 to our historic downtown building walking tour map. 16 In the future, I -- I envision this to be 17 expanded to all of Kerr County with the historical 18 building homes and site driving map. 19 Downtown site -- sign project, Brenda 20 Williams. And I have one of our signs that we put on 21 the building. These are original pictures and they're 22 planned to enhance the way the buildings used to look 23 with a short, you know, history of it. And then on the 24 plaque sign there will be more information so someone 25 could use their cell phone to go to this website and get 16 1 more history on that. We have several others that are 2 being designed. 3 Endangered properties, Deborah Gaudier. I, 4 along with representatives from the Kerrville and U.S. 5 Veterans Hospital Administration, Texas Historical 6 Commission, Hill Country Veterans, Gary Noller, General 7 Walter Shellhase, we toured the grounds of the Kerrville 8 VA Medical Center to discuss the demolition of several 9 buildings on the grounds of the Kerrville facility. 10 This medical center was determined eligible for listing 11 in the National Register for Historic Properties in 12 2010, and the VA has determined that the Historic 13 District will retain sufficient integrity to remain 14 eligible for listing these remaining contributing 15 resources and their shared history of a hospital for 16 veterans. 17 We had a discussion about the rehabilitation 18 and the reuse of these vacant buildings in the area. 19 These buildings have been neglected for years and 20 allowed to deteriorate. So they -- one of the 21 maintenance peoples have not been checking the roof so 22 they're in terrible shape. This will go back to the 23 VAMC for further review, and we'll be kept informed. 24 Other areas that we're concerned with are 25 the Mexican-American Buildings along Lemos between 17 1 Jefferson and Main Street in Kerrville. These were 2 really important to social life of that community. We 3 also would like to be advised of any historic buildings, 4 homes, and properties in the County that might be 5 renovated and saved. At least identified. Obviously, 6 all historic properties can't be saved and we respect 7 Texas property rights. 8 Our 2020 plans include our second summer 9 history camp, scheduled for June 8th through 12th. And 10 we also will be working with the proposed Heart of the 11 Hills Heritage Center, and we think this will be a great 12 asset to Kerr County, as we're one of six counties in 13 Texas with no historical museum. Our committees 14 continue to work on each of their different projects. 15 And I thank you, Judge Kelly and 16 Commissioners for your continued support. Thank you, 17 Commissioner Belew, for your help in promoting our 18 summer camp. And thank you, Commissioner Harris, for 19 providing one of our campers. And thank you, Jody, for 20 always helping with a smile. And we look forward to 21 another successful year. Thank you. 22 COMMISSIONER MOSER: Julie, say a little bit 23 more briefly about the Historical Commission's 24 participation in the Heart of the Hills Heritage Center 25 and the architectural layout, the plans, etc. 18 1 MS. LEONARD: Well, of course, I'm -- you 2 know, we're just part of their support group. However, 3 six of our members are on their board. So we obviously 4 will be -- and once we have -- you know, I think once 5 these plans are up I think we'll see a lot of interest 6 in this project. You know, people have stuff in their 7 closets and attics and everything else. They say, oh, I 8 have something. And I have stuff that I need to be 9 going through. So I think now that this is -- it looks 10 like it's a viable project, I think we're going to see a 11 lot of interest and support from this community and -- 12 and County. 13 COMMISSIONER MOSER: Okay. Bill Rector is 14 going to be on the agenda in early February sometime to 15 give us a little bit more information on that center, so 16 sounds great. Good. 17 JUDGE KELLY: Well, as always, it's very 18 illuminating to get your annual report. Thank you for 19 all your hard work. But I'm not -- I'm not going to let 20 you go away. I know what you're going to do. Let's go 21 ahead and go to 1.2 on the agenda. Is that what you're 22 ready for? 23 MS. LEONARD: Yes. 24 JUDGE KELLY: Okay. 1.2 is to consider, 25 discuss and take appropriate action to appoint two new 19 1 members to the Kerr County Historical Commission. 2 Ms. Leonard. 3 MS. LEONARD: Okay. My next -- I'm 4 proposing two new members for our commission. And also 5 I'd like to ask you, we need members from East Kerr 6 County. I'm probably the only member from East Kerr 7 County. And we don't have very many members from West 8 Kerr County. So if y'all have any suggestions or anyone 9 that you think would be a prospective member, please let 10 us know and then we'll come back to you and then present 11 them. 12 Today, we have two new members. I don't 13 know if -- we have Anne Overby, she's a Kerrville 14 resident since 1991. And this is what she wrote about 15 herself. Kerwin and I own several businesses inside the 16 City and have raised two Tivy and UT graduates, which I 17 will forgive her for. 18 COMMISSIONER MOSER: No, no, no. 19 MS. LEONARD: After a career in sales and 20 then 15 years with Congressman Lamar Smith and still a 21 few hours a month for Congressman Roy, I'm doing the 22 business development for the Arcadia Theater. Our 23 mission of bringing love and diverse entertainment while 24 preserving the life and history of downtown Kerrville 25 makes me eager to join forces. Anne, you want to stand? 20 1 MS. OVERBY: Yeah. Thank you. 2 MS. LEONARD: We're all excited about The 3 Arcadia getting renovated. 4 Our other proposed member, Lanza Teague, has 5 been a former member and she had to resign because she 6 had a job that was limiting her -- her time with us. 7 She is now the Center Director of the Kerr Arts and 8 Cultural Center. She is the descendent of a family that 9 came to Kerr County in the late 1800s. And her 10 enthusiasm for local history and the history blog have 11 led to published articles in the Kerr County People and 12 the Kerrville Daily Times. She also has appeared in the 13 video city series by the Cailloux Foundation as a local 14 historian. So I hope y'all will consider these two 15 proposed members and accept them for our membership. 16 COMMISSIONER LETZ: Julie, we have to accept 17 your full membership list annually, correct? Don't we 18 have to accept the full list plus the two new ones? 19 MS. LEONARD: Actually, we have a couple of 20 delete -- people that need to be deleted and some 21 additions. So Jody has those, so you can have a revised 22 -- 23 MRS. GRINSTEAD: I think we only do that 24 every other year. 25 COMMISSIONER LETZ: Every other year we 21 1 accept the list? 2 MRS. GRINSTEAD: Isn't it every other year 3 that we put the entire -- 4 MS. LEONARD: Okay. That was the one I got 5 before our membership person advised me of -- but that's 6 last year's membership. So we have -- Jody has this 7 year's membership, which will include Anne and Lanza. 8 COMMISSIONER LETZ: And another -- you 9 mentioned something about East Kerr County area. Have 10 you all ever approached the Comfort Historical 11 Commission on maybe having a liaison that would go back 12 and forth because there's a lot of ties between Comfort 13 and Kerrville, but Comfort does so much of their own 14 stuff through the Comfort Historical Commission. 15 MS. LEONARD: Right. Right. 16 COMMISSIONER LETZ: But do you think that 17 would work to have a liaison that would kind of -- 18 MS. LEONARD: I talked -- yes, it would be 19 wonderful. And I try to keep in touch with them, you 20 know, because I mean it makes sense. And Bandera also. 21 But -- and Center Point has their own little 22 preservation area. And I go to their meetings and try 23 to involve them in our stuff as we try -- you know, 24 promote their activity, too. So yes, I mean, I've tried 25 to get that done but it has to be, you know -- 22 1 COMMISSIONER LETZ: Both ways. Okay. 2 Thanks. 3 COMMISSIONER MOSER: So we need to approve 4 the -- 5 COMMISSIONER BELEW: Yeah, I'll move for 6 approval. 7 COMMISSIONER MOSER: Second. 8 JUDGE KELLY: Okay. Motion's been made by 9 Commissioner Belew to approve the nominees for the Kerr 10 County Historical Commission, and seconded by 11 Commissioner Moser. Is there any further discussion? 12 Those in favor raise your hand. Unanimous, five zero. 13 Congratulations. Thank you. 14 MS. LEONARD: All right. Thank you. 15 COMMISSIONER HARRIS: Julie, I'm going to 16 e-mail you a suggestion from West Kerr. 17 JUDGE KELLY: Okay. The next item on the 18 agenda is item 1.3 consider, discuss and take 19 appropriate action on the request to put a statue of 20 Admiral Chester W. Nimitz on the courthouse grounds. 21 And it's my pleasure to see Judge Pollard back. 22 Unfortunately, he's on that side of the bench this time, 23 along with Joe Herring. 24 JUDGE POLLARD: Good morning, Honorable 25 Commissioners and Honorable County Judge. 23 1 COMMISSIONER MOSER: Flattery will get you 2 nowhere. 3 JUDGE POLLARD: I want to tell you that 4 about four years ago I had a conversation with 5 Commissioner Letz. We were talking about, hey, it's 6 strange that we don't have a statue out on our 7 courthouse grounds. Most counties do. And when I 8 commented that, Jonathan said, Yeah, and it ought to be 9 Chester Nimitz, Admiral Nimitz. 10 Well, I forgot about it and it fell back 11 into my old foggy memory until they remade the movie 12 Midway. I went to see it recently out there and Woody 13 Harrelson nailed it. Boy, he did a great job in that 14 thing. But it -- it brought back that memory out of the 15 fog and I decided, you know, I ought to get -- pick up 16 that ball. And I called Jonathan about it. And then I 17 called -- I don't know anybody that knows more about 18 Kerr County history than Mr. Herring, Joe Herring, Jr., 19 who's with me. And I called him, I said, if I pick up 20 the ball and go with this, would you join me as 21 co-chairman? He said, yes, I would. So I want to give 22 him the podium for a minute to talk to you about why we 23 have a pretty good claim to Admiral Nimitz here in Kerr 24 County. Joe. 25 MR. HERRING: Thank you. Commissioners. As 24 1 you know, when you say the word Nimitz, Fredericksburg 2 inevitably comes to mind. It's true that Nimitz was 3 born in Fredericksburg, but his family moved here when 4 he was five. And he went all through public school here 5 in Kerrville. He left Tivy High School early to go to 6 Annapolis. And later, after the war when we had a big 7 ceremony of welcoming him home, he finally got that Tivy 8 diploma. And I think it's funny sometimes, I have seen 9 at least once during a football game against 10 Fredericksburg when one of the banners says Nimitz was a 11 fighting Tivy antler. 12 The thing about having a statue honoring 13 Nimitz, first off, he's an inspiring guy. He's an 14 inspiring guy from a humble background who rose to be a 15 fleet admiral and helped win the war. But secondly, not 16 only is he from Kerrville, but as you follow his life 17 story, it's a story about someone who was raised here in 18 the Texas Hill Country. It's not someone from a big 19 City. It's not someone from a long line of Navy -- 20 Naval officers. It's a guy whose parents ran a hotel in 21 Kerrville, Texas. And that humility and that 22 perseverance and that grit, it's a great story. And I 23 think commemorating that here would be great for not 24 only those that fought in that war, but for those who 25 come behind and the children who are being raised here 25 1 today. It's a great story. And it's a Kerrville, Kerr 2 County story. And it hasn't been told. 3 JUDGE POLLARD: Well, look, the plan we 4 discussed is to volunteer to try to raise the money to 5 pay for a statue to be put on the courthouse grounds. 6 But it seems like that's getting the cart before the 7 horse. I thought, we gotta come talk to you guys to see 8 if you're willing to let us do that. So that's why 9 we're here. And if you guys think that's a good idea, 10 then let us know and we'll commence starting to try to 11 raise the money to pay for the statue. Of course, the 12 first thing we gotta do is determine what it'll cost. 13 I've already been in touch with a lady sculptor, who by 14 the way has Kerr County connections. She's married to 15 Tony Hall, who used to be an administrator of the 16 Peterson Regional Hospital. She and her husband, since 17 they're both retired, she was a nurse there, too. And 18 they live on the ranch just west of Junction and are 19 enjoying the country life out there. When she heard 20 what I was planning to do, she called me. Oh, about 30 21 minutes later after listening to her -- she knows a lot 22 of people. She's a sculptor herself and she knows a lot 23 of people in that industry and she's willing to consult 24 with us and put us in touch with them, and we'll go 25 through all the machinations of finding out what it's 26 1 going to cost and what it's going to look like. I've 2 already got some input from Commissioner Moser. He said 3 it ought to be at least ten feet tall. 4 And, of course, once we get all these plans 5 finalized, of course, we'll bring them to you for your 6 approval first before we do -- try to do anything. And 7 I think Jonathan has some sort of a committee that would 8 probably be the appropriate place to put that 9 information before them and seek approval before it 10 comes to you guys. 11 So I have -- by the way, I gave all of you 12 about a week or ten days ago a packet I prepared in part 13 by Mr. Herring, and I have a few extra ones here for 14 anybody in the public that would like to pick up any of 15 those. I've already handed them to the media here 16 today. Are there any questions? 17 COMMISSIONER MOSER: I have a comment or two 18 if I may. You know, it's -- I think what Joe said about 19 Nimitz growing up here is critically important -- is 20 very important to this area. And, you know, there are 21 few people in history that made a big impact on our 22 country. And I think Eisenhower clearly did in his role 23 of -- in Europe. But in Nimitz and MacArthur in the 24 Pacific, and you mentioned Midway, the movie. There's 25 another thing, a World War II battles of the Pacific 27 1 which really shows more of Nimitz than even the movie 2 did. 3 JUDGE POLLARD: Oh, I did see that since he 4 told me about it. 5 COMMISSIONER MOSER: It is fantastic. 6 JUDGE POLLARD: It is. 7 COMMISSIONER MOSER: So we've got some 8 concerns, or comments from people about why we want to 9 use taxpayer money to pay for a statue when there's 10 already a lake and a high -- elementary school named 11 after him. But from what you said, this is going to be 12 by donations, by grace from the public. 13 JUDGE POLLARD: I don't think we'll have any 14 trouble raising the money. 15 COMMISSIONER MOSER: I don't think so 16 either. Good. But thank you for doing that, is what I 17 would say. 18 COMMISSIONER BELEW: And I'm curious. I'm 19 probably way ahead of the deal on this, but are -- is 20 the depiction -- has there been discussions of depicting 21 him as a boy, I mean, growing up here, or is it the 22 admiral with the hat on, or have y'all discussed that? 23 MR. HERRING: I haven't. 24 COMMISSIONER BELEW: Okay. Because that -- 25 that will come out later, But I'm just curious. There's 28 1 different ways to do it. 2 MR. HERRING: Indeed. And I have several 3 good pictures of him as a child, as a young -- as a 4 young person, so -- 5 COMMISSIONER LETZ: We could do both. I 6 mean, you know, that's -- that's the great thing about, 7 you know, to me a statue. It's something that's 8 permanent. I've been somewhat outspoken for -- long ago 9 on the court about us accepting different items on the 10 courthouse square. But this is one, as I mentioned, 11 Judge Pollard and I revisited four years ago or so, was 12 that, you know, I think we are a statue -- a dignified 13 statue is something that the courthouse square is 14 missing and I think Admiral Nimitz is an excellent 15 choice. 16 So certainly in favor of it and just -- I 17 think, you know, as they said they're going to come back 18 with several designs and look at it. And we'll be 19 involved in the process. But I think it's a good idea, 20 great idea, and I think, you know, usually private 21 donations is the way to go. 22 JUDGE KELLY: Okay. Well, I'd like to share 23 one comment as the proud parent of a Naval Academy 24 graduate who learned a lot about Admiral Nimitz when he 25 went to the Naval Academy that he didn't know when he 29 1 lived here. And one of the things is that at the Naval 2 Academy one of -- in your leadership classes one of the 3 things they teach us about is lessons on situational 4 awareness. And the story was that any junior officer in 5 the mess that spiced his food with salt or pepper before 6 he tasted it was transferred because he hadn't assessed 7 the situation before he added spice. This was a piece 8 of trivia. But, certainly, this is something that I 9 think would benefit the committee and I commend you for 10 your efforts. 11 JUDGE POLLARD: Thank you for your time. 12 COMMISSIONER MOSER: Thank you. 13 COMMISSIONER BELEW: So it says take 14 appropriate action here. Do we need to take action or 15 just -- 16 JUDGE KELLY: I think -- I think it would be 17 good for us to give them at least tentative approvement 18 for inclusion into the plans for any -- 19 COMMISSIONER LETZ: I'll make a motion then 20 that we approve the concept of a statue of Admiral 21 Nimitz on the courthouse square and look forward to 22 working with the committee and to raising the funds to 23 do so. 24 COMMISSIONER HARRIS: Second. 25 JUDGE KELLY: Motion has been made by 30 1 Commissioner Letz and seconded by Commissioner Harris to 2 approve the concept of including a statue of Admiral 3 Nimitz on the courthouse grounds. Any further 4 discussion? Those in favor raise your hand. Unanimous, 5 five zero. Thank you. 6 COMMISSIONER BELEW: Now we'll have a statue 7 in Kerr County that somebody can want to tear down. 8 Only a matter of time before somebody has an objection. 9 JUDGE KELLY: Okay, The next item is a timed 10 item at 9:15. We're running a little late, I apologize 11 for that. But this is 1.4 to consider, discuss and take 12 appropriate action on the request from the Upper 13 Guadalupe River Authority (UGRA) to use Flat Rock Park 14 for the UGRA Annual River Clean Up, to be held on July 15 25th, 2020 from 7:00 a.m. to 1:00 p.m. Tara Bushnoe. 16 MS. BUSHNOE: Good morning, Judge, 17 Commissioners. And we're going to have our 17th Annual 18 River Clean Up on July 25th and I'm requesting 19 permission to use Flat Rock Park again this year. 20 Although the volunteers spread out throughout the 21 County, we use Flat Rock as our headquarters. Set up 22 near the entrance of the park some tents and tables for 23 the day just to coordinate those activities. And we 24 also assemble the trash pile down by the boat ramp and 25 plan to do that again this year. And it's always 31 1 removed by the end of the day and -- or at least by 2 Monday and I will coordinate with maintenance about that 3 schedule as well. 4 We, in previous years have had, you know, 5 300 to 500 participants that collect about 10,000 pounds 6 of trash in that one day and this will be the 8th year 7 that we've partnered with Kerr County to use Flat Rock 8 Park for the headquarters and it's been a great venue 9 and I hope that we can do it again this year. So thanks 10 for your consideration. 11 COMMISSIONER MOSER: Tara, just for 12 clarification, the park remains open? 13 MS. BUSHNOE: Sure. Yes. 14 COMMISSIONER MOSER: But it's just the boat 15 ramp area that -- that -- where the trash is collected 16 and so forth, correct? 17 MS. BUSHNOE: That's impacted for the day. 18 Yeah, I put a sign down there the night before that just 19 says that we'd prefer if you don't park your tailer or 20 your vehicle in that area where we're going to be 21 putting the trash, and it hasn't been an issue. But 22 yes, it does remain open. 23 COMMISSIONER MOSER: I move for approval for 24 the use of Flat Rock Park as described for the Annual 25 River Clean Up on July the 25th. 32 1 COMMISSIONER BELEW: Second. 2 JUDGE KELLY: Motion's been made by 3 Commissioner Moser and seconded by Commissioner Belew, 4 to approve the Annual River Clean Up on July 25th with 5 UGRA. Any other comments? 6 COMMISSIONER BELEW: Great program. 7 JUDGE KELLY: It is. 8 COMMISSIONER HARRIS: Sure. 9 JUDGE KELLY: Those in favor raise your 10 hand. Unanimous, five zero. Thank you, Tara. 11 MS. BUSHNOE: Thank you. 12 COMMISSIONER MOSER: Thanks, Tara. 13 JUDGE KELLY: Okay. Let's skip down to item 14 1.7, which is also a timed item. I'm sorry, Shane. I'm 15 going to preempt you. It's a 9:30 item, 1.7 consider, 16 discuss and take appropriate action to approve the 17 contract with Big Brothers & Big Sisters and allow the 18 County Judge to sign same. Kathy Hall. 19 MS. HALL: Thank you. At your November the 20 25th meeting, an annual contract with Big Brothers, Big 21 Sisters was up for renewal and I'm here to answer some 22 questions that came up during your discussion and then 23 subsequently in the local media. At the top page, I've 24 highlighted in yellow the minutes from that meeting. 25 I'm going to read them that says this is the standard 33 1 contract that we enter into every year with Big Brothers 2 Big Sisters. And it's with regard to the immigration 3 status for financial status of the child or the child's 4 family and to support the children who need protection 5 and care in the immigration process. But that's not who 6 we are or what we do. 7 If you'd look at the brochure that's behind 8 that, Big Brothers Big Sisters has been around for over 9 a hundred years. Our mission is to provide children 10 facing adversity with strong and enduring professionally 11 supported one-to-one mentoring relationships that change 12 their lives for the better forever. As much as we hate 13 to hear about it, vulnerable kids here are tackling 14 challenges like poverty, single parent homes, academic 15 struggles, substance abuse, and juvenile delinquency. 16 And our goal is to defend the potential of those local 17 kids and positively affect the trajectory of their lives 18 by matching a volunteer adult "Big" with a child that we 19 call the "Little", to help them make good choices as 20 they grow up. 21 We don't deal with immigration issues, so I 22 hope this clears up the matter. Ours is an evidence 23 based program and we're proud that children that are 24 matched in Big Brothers & Sisters are 46 percent less 25 likely to use drugs, 27 percent less likely to start 34 1 drinking, 52 percent less likely to skip a day of 2 school, and 33 percent less likely to hit someone. 3 January is National Mentoring Month, so this is a timely 4 topic. 5 I have been a Big for seven years, along 6 with my husband, Charles. And we have both been on the 7 local board for two years. We've seen tremendous 8 results during that time. Obviously with the Littles, 9 but surprisingly maybe with the Bigs as well. We are 10 grateful for any and all support, and we appreciate your 11 help in the past. 12 We also have a great need for Bigs and for 13 board members. We currently have 21 matches. And we 14 have about the same number of Littles waiting, most of 15 them little boys. These funds would go towards a local 16 office of one employee who recruits participants and 17 supports those Big and Little matches from the 18 application process throughout their relationship. So 19 thank you for the opportunity to bring attention to our 20 efforts. 21 JUDGE KELLY: Thank you. 22 COMMISSIONER LETZ: I think part of the 23 discussion we had before and our general policy has been 24 that we -- the only non-profits that we support the 25 funding are ones of this type anyway, or ones that the 35 1 County Judge uses through the juvenile -- whatever your 2 hat is, Juvenile Judge? 3 JUDGE KELLY: Juvenile Judge. 4 COMMISSIONER LETZ: Juvenile Judge hat. And 5 I think that was kind of the -- part of the question 6 that came up last time. I think former Judge Pollard 7 did, as I recall, and -- but I don't know if Judge Kelly 8 is or -- does or doesn't. So I think it's kind of -- 9 that's -- at least from my standpoint has always been 10 the -- how we decide what we fund and what we don't 11 fund. 12 And by the services you offer, it's 13 something that could be done but, you know, the Juvenile 14 Judge could use but I don't know if he does or not. But 15 -- so I'd really have to defer to Judge Kelly as to -- 16 to answer that. 17 MS. HALL: I assume when you say Juvenile 18 Judge you're talking about kids that he would know that 19 are -- that have already been in trouble, right? 20 COMMISSIONER LETZ: Right. Right. 21 MS. HALL: And we're -- we're trying to 22 target kids before they get to that stage, to prevent 23 that from happening. There are -- there are some kids 24 in the program I think, though, that have had some legal 25 issues. 36 1 JUDGE KELLY: Well, just as matter of 2 information, we have worked with the Big Brothers & Big 3 Sisters in trying to help us with kids that have been in 4 trouble that we're trying to get mentorship. So we have 5 had contacts with them on -- on -- on occasion. 6 COMMISSIONER BELEW: Well, to -- when you 7 take the people you're talking about, Ms. Hall, kids 8 that have gotten in some kind of trouble but now they're 9 getting some guidance, some mentoring, it makes a world 10 of difference for them. 11 MS. HALL: It does. 12 COMMISSIONER BELEW: So it is a program 13 worth pursuing and it does tie in with what you -- what 14 your court does with juveniles. I mean, it's preemptive 15 in some cases. Some cases it's -- 16 JUDGE KELLY: Well -- 17 COMMISSIONER BELEW: -- a mend job. 18 JUDGE KELLY: -- it's not so much preemptive 19 because the ones that are working with them, we don't 20 see. They're a little bit like 4-H kids. 21 COMMISSIONER BELEW: Yeah, exactly. 22 JUDGE KELLY: We don't see 4-H kids. You 23 need to know that. 24 COMMISSIONER BELEW: Right. 25 JUDGE KELLY: We don't see them. And we 37 1 don't see Big Brothers & Big Sisters. What we do see is 2 kids that would benefit from having a Big Brother or a 3 Big Sister. 4 COMMISSIONER BELEW: Right. Correct. 5 MS. HALL: Yeah. And these -- and the kids 6 in our program are nominated typically by a parent or a 7 teacher. They've seen something in them where they need 8 some extra guidance and help. But you're exactly right, 9 we have had contact and relationship with the 4-H kids 10 and they're -- they're not in need of this program. 11 They already have the support at home. 12 JUDGE KELLY: But this is a program that we 13 brag about like we do 4-H because -- 14 COMMISSIONER BELEW: Sure. 15 MS. HALL: Yeah. 16 JUDGE KELLY: -- we go to them when we need 17 help; not because they need the help to come to us. 18 COMMISSIONER HARRIS: Kathy, do you know a 19 percentage, or how many of these young people come from 20 single parent families or -- 21 MS. HALL: The ones that are in the program 22 now that I'm most familiar with, all of them do. And 23 they're either from divorce or a death in the family. 24 And it -- virtually all of them it would be the daddy's. 25 COMMISSIONER HARRIS: Okay. I'm -- I've 38 1 been associated with Majesty Outdoors that identify 2 fatherless children and -- and the statistics that run 3 with that group and -- 4 MS. HALL: Oh yeah. 5 COMMISSIONER HARRIS: -- my gosh, it's 6 astronomical. 7 MS. HALL: 70 percent of the kids waiting to 8 be matched are boys. Only 30 percent of the adult Bigs 9 that volunteer are men. And so we definitely want to 10 get a male match and we're not there yet. 11 COMMISSIONER LETZ: Well, from my standpoint 12 it's a great organization. And I go -- kind of go back 13 and seems like it's kind of in a gray area of mine that 14 I support Big Brothers Big Sisters whether the County 15 should use taxpayer funds to fund it, and I can only 16 vote yes, and I think the Judge says he uses the 17 services. 18 JUDGE KELLY: They have been helpful to us. 19 COMMISSIONER LETZ: Right. And if that's 20 using the services then it's okay in my mind. But it's 21 just a matter of, you know, that's the -- 22 COMMISSIONER HARRIS: The link? 23 COMMISSIONER LETZ: -- the link in my mind. 24 COMMISSIONER MOSER: How many children are 25 in Big Brothers & Big Sisters now and how many are 39 1 waiting? 2 MS. HALL: Currently 21. 3 COMMISSIONER MOSER: 21, Okay. 4 MS. HALL: And about that number waiting. 5 COMMISSIONER MOSER: Okay. 6 JUDGE KELLY: And -- and with regard to the 7 question about single family member households, I'm not 8 even going to begin -- I can't even begin to tell you 9 how close to a hundred percent. It's close to a hundred 10 percent that we see in juvenile. It's rare that we have 11 two parents. Very, very rare. 12 MS. HALL: And many times the 13 grandparents -- 14 COMMISSIONER BELEW: Parents look for 15 things -- 16 MS. HALL: I'm sorry. Go ahead. 17 COMMISSIONER BELEW: Parents -- single moms 18 especially look for things to put their sons in. I 19 spent ten years in Boy Scouts and most of the boys were 20 boys without a dad at home and they were looking for 21 that male guidance for the kids. So -- 22 MS. HALL: And we have a lot of grandparents 23 that are the primary caregiver too. 24 COMMISSIONER BELEW: Exactly. 25 JUDGE KELLY: Okay. This is to take 40 1 appropriate action. Is there a motion? 2 COMMISSIONER BELEW: I make a motion that we 3 accept the proposal for funding. 4 JUDGE KELLY: Okay. There's been a motion 5 made by Commissioner Belew to accept Big Brothers & Big 6 Sisters for funding for the County. 7 COMMISSIONER MOSER: I'll second. 8 JUDGE KELLY: Which has been now seconded by 9 Commissioner Moser. Is there any further discussion? 10 COMMISSIONER HARRIS: Yes. What kind of 11 money are we talking about? 12 COMMISSIONER BELEW: A thousand bucks. 13 COMMISSIONER LETZ: A thousand dollars. 14 COMMISSIONER HARRIS: Okay. 15 JUDGE KELLY: We're going to break the bank 16 here. But we're trying. And we're supportive of the 17 good works that you do. 18 MS. HALL: Thank you. 19 JUDGE KELLY: Those in favor raise your 20 hand. Unanimous, five zero. Thank you very much, 21 Ms. Hall. 22 MS. HALL: Thank you very much -- 23 COMMISSIONER MOSER: Thank you. 24 JUDGE KELLY: -- To you and Mr. Hall. 25 Okay, Let's get back on track. Let's go to 41 1 item 1.5 consider, discuss and take appropriate action 2 regarding the wheelchair accessible portable restroom at 3 Flat Rock Park. Shane. 4 MR. EVANS: Good morning, gentlemen. It's 5 kind of come to my attention that since we're getting a 6 lot of veterans and citizens at Flat Rock that are in 7 wheelchairs we don't have a place for them to use the 8 restroom. And I was going to suggest that we get a 9 wheelchair accessible porta-potty. We currently have 10 three down there right now that -- three regular 11 standard porta-potties. We had the budget to have a 12 fourth porta-potty that's wheelchair accessible. And 13 that's $125 a month or we can remove one of them and 14 just remain with three porta-potties and just have one 15 that's wheelchair accessible. 16 COMMISSIONER MOSER: Yeah, I -- I approached 17 Shane on this the other day about seeing an increase in 18 the number of people in wheelchairs down there. 19 Primarily vets in motorized wheelchairs. Thinking they 20 made the effort to get down there, then they don't have 21 any facilities. 22 So Shane, I think it would be -- perhaps to 23 take the porta-potty at the entrance there where most of 24 the vets and so forth enter through there when they're 25 traversing with their motorized wheelchair, and convert 42 1 that or change that from just a regular to a wheelchair 2 accessible thing -- 3 MR. EVANS: Okay. 4 COMMISSIONER MOSER: -- rather than put 5 another porta-potty in there. 6 MR. EVANS: Right. 7 COMMISSIONER MOSER: Just to review, we used 8 to have porta-potties in the parks only during the 9 summer. 10 MR. EVANS: Right. 11 COMMISSIONER MOSER: Then we thought the 12 need and -- I was down there yesterday. There was a lot 13 of people using all the facilities there, including the 14 porta-potty. So I make a motion that we -- that we 15 change one of the porta-potties to have -- to be 16 wheelchair accessible -- 17 COMMISSIONER LETZ: Second. 18 COMMISSIONER MOSER: -- and authorize 19 approval. 20 JUDGE KELLY: Okay. 21 COMMISSIONER BELEW: Well -- well, let me 22 ask this. Is that going to be sufficient? In other 23 words, if you swap one for another one, is that going to 24 be -- 25 COMMISSIONER LETZ: We'll find out. 43 1 COMMISSIONER MOSER: Yeah, we'll -- I think 2 we'll find out. 3 COMMISSIONER BELEW: Because anybody can use 4 the other one. 5 COMMISSIONER MOSER: Right. 6 COMMISSIONER LETZ: Sure. 7 JUDGE KELLY: And if we need the fourth one 8 and we have it in the budget then -- 9 COMMISSIONER BELEW: Well, people will be 10 reluctant -- well, it depends on how much cerveza 11 they've had. But they may be reluctant to go use the -- 12 COMMISSIONER HARRIS: At some point they 13 will. 14 COMMISSIONER LETZ: I don't think -- I like 15 the recommendation. 16 COMMISSIONER MOSER: Yeah. Okay. 17 JUDGE KELLY: So the motion has been made by 18 Commissioner Moser, seconded by Commissioner Letz, to 19 substitute one of the existing three porta-potties that 20 we have at the park with a wheelchair accessible 21 portable restroom. And then we'll gauge on whether or 22 not we have need for the fourth porta-potty or not. So 23 with that, any further discussion? 24 COMMISSIONER BELEW: It doesn't change the 25 budget or it does? 44 1 MR. EVANS: No. I mean it -- 2 JUDGE KELLY: The budget's not changed one 3 way or another. 4 MR. EVANS: The wheelchair accessible is a 5 little -- a little more expensive, but even if we added 6 the fourth one, after speaking with the Auditors we 7 wouldn't be over budget by putting a fourth one in. 8 COMMISSIONER BELEW: Okay. 9 COMMISSIONER MOSER: Good deal. Okay. 10 JUDGE KELLY: So those in favor raise your 11 hand. Unanimous, five zero. Don't go away, Shane. 12 MR. EVANS: Yes, sir. 13 JUDGE KELLY: 1.6 consider, discuss and take 14 appropriate action to execute the contract with Kustom 15 Karpets to replace the flooring at the Union Church 16 Building. Shane. 17 MR. EVANS: Yes, sir. We -- well, we got 18 our bids in and Kustom Karpets is -- was the lower bid 19 for $22,780 and I propose that we award them the 20 contract. 21 COMMISSIONER MOSER: Discussion. Shane, 22 that -- that was for pine. You also got a bid for 23 synthetic. And it -- the synthetics now are so much 24 improved over what they have been and almost look like 25 natural -- you know, like wood. 45 1 MR. EVANS: Right. Yes, sir. 2 COMMISSIONER MOSER: Talk a little bit about 3 one versus the other. 4 MR. EVANS: I think the reason why we -- I 5 was suggesting we go with the pine because it's more 6 realistic. It's more in tune with what the kind of 7 building it is and the historical value of it. And it 8 would be cheaper to put the composite type flooring in, 9 but it is not as authentic or original. 10 COMMISSIONER MOSER: So how often would the 11 pine need to be refinished? Because the other doesn't 12 need to be refinished at all. 13 COMMISSIONER BELEW: No, you don't have to 14 do that. 15 MR. EVANS: No, they don't. 16 COMMISSIONER LETZ: That building has a 17 historical marker. 18 COMMISSIONER BELEW: Yeah. And it's been 19 preserved pretty well. 20 COMMISSIONER LETZ: I think you may -- going 21 with synthetic in that building because it's historical 22 with a marker on it -- 23 COMMISSIONER MOSER: Maybe so. Well, if 24 that's the case then -- 25 COMMISSIONER LETZ: Because I know that 46 1 they're pretty picky on -- 2 JUDGE KELLY: That's not going to change the 3 marker from historical to hysterical, is it? 4 COMMISSIONER LETZ: As an example, I know 5 that the -- we could not change out the windows in the 6 courthouse because of the Historical Commission to 7 something other than the same style that we had. 8 COMMISSIONER MOSER: Okay. Well, that's -- 9 if that's the case then forget my question. 10 MR. EVANS: I wondered -- I kind of 11 suggested that but then that was brought up -- was 12 brought up to the historical -- 13 COMMISSIONER MOSER: Okay. 14 COMMISSIONER BELEW: Good enough. 15 COMMISSIONER MOSER: Good. That answers 16 that. Thank you. 17 COMMISSIONER BELEW: And -- and typically 18 you can't change anything anyway unless it's a hazard, 19 which this floor is. 20 COMMISSIONER MOSER: Okay. 21 MR. EVANS: Yeah, it is. 22 COMMISSIONER BELEW: You can't change it 23 just to change it. 24 COMMISSIONER MOSER: Okay. 25 JUDGE KELLY: So do we have a motion? 47 1 COMMISSIONER LETZ: I'll make a motion that 2 we accept the contract from Kustom Karpets for $22,780 3 and allow the County Judge to sign the same after the 4 County Attorney has reviewed and approved. 5 MRS. STEBBINS: I drafted it. 6 COMMISSIONER MOSER: Second. 7 JUDGE KELLY: Motion's been made by 8 Commissioner Letz, seconded by Commissioner Moser, to 9 approve the execution of the contract as presented by 10 Kustom Karpets. Any further discussion? Those in favor 11 raise your hand. Unanimous, five zero. 12 Okay. We got back on time. We're going to 13 adjourn for a ten-minute break. We'll start back 14 promptly at ten o'clock. 15 (Break.) 16 JUDGE KELLY: Court will come back to order. 17 Next item on the agenda is 1.8 consider, discuss and 18 take appropriate action to declare certain county items 19 as surplus. Mr. Robles. 20 MR. ROBLES: Yes. We have a short list 21 today. There's only two items in the Environmental 22 Health Department, both of them chairs. They're no 23 longer serviceable and we're requesting the Court to 24 declare them surplus. 25 COMMISSIONER HARRIS: I move for approval. 48 1 COMMISSIONER BELEW: Second. 2 JUDGE KELLY: Okay. It's been moved by 3 Commissioner Harris, seconded by Commissioner Belew, to 4 surplus two old chairs as presented by the Auditor's 5 office. Any further discussion? Those in favor raise 6 your hand. Unanimous, five zero. Thank you, Mr. 7 Robles. 8 The next item is 1.9 consider, discuss and 9 take appropriate action regarding the Interlocal 10 Cooperation Contract-Failure to Appear program with the 11 Texas Department of Public Safety. 12 MR. ROBLES: Yes. Senate Bill 346 was 13 passed the most recent legislature and it made changes 14 to the fee structure for the District Court, the County 15 Court, and Justice Courts. The contract in front of you 16 reflects the changes and the amount that we pay and 17 collect for this fee. It has reduced from $30.00 to 18 $10.00, $6.00 of which will go to Omni, the vendor used 19 by DPS to track this program, and the remaining $4.00 20 would go to the general fund. So the only real change 21 in this contract is the amount that we are charging and 22 collecting. 23 COMMISSIONER BELEW: So it went from 30 to 24 10? 25 MR. ROBLES: Correct. Along with many 49 1 other changes. 2 COMMISSIONER MOSER: So that's the only 3 change? 4 MR. ROBLES: Yes. 5 COMMISSIONER MOSER: I move for approval. 6 COMMISSIONER LETZ: Second. 7 JUDGE KELLY: Motion's been made by 8 Commissioner Moser, seconded by Commissioner Letz to 9 approve the Interlocal Cooperation Contract for the 10 Failure to Appear Program with the Texas DPS as per the 11 recent legislation. Any further discussion? Those in 12 favor raise your hand. Five zero, unanimous. 13 Okay. Item 1.10 consider, discuss and take 14 appropriate action to authorize part-time position in 15 the Kerr County Animal Services Department. Mr. Givens. 16 MR. GIVENS: Good morning. This is 17 something that was brought up recently. The talking 18 about some of the stuff we have going in the office. 19 You know, there's been quite a work load that's -- 20 that's placed on the administrative assistant. The only 21 place in the department right now that we seem to have a 22 major not necessarily lag but a lot of trouble with the 23 amount of what the administrative assistant does is in 24 the office. There's been some changes over the past 25 couple of years since I became the director. Our 50 1 department has kind of evolved in the sense that we 2 started doing things that -- taking on more 3 responsibility so to speak. 4 The administrative assistant also during 5 that time, whenever I took over as director, we actually 6 -- prior to that we had two administrative assistants. 7 So that work load was actually divided up between two 8 people that -- it was basically split in half. I've 9 also found -- and since I've lost the administrative 10 assistant -- by the way I've hired a new one, they're 11 starting in one week. But I've really gained even more 12 appreciation for what the administrative assistant does 13 in that time because I'm doing the best I can. I'm 14 doing probably half of what they were doing myself and 15 it's very time consuming. And to add that in with 16 working up at the front desk at the shelter, answering 17 the phones and everything else, it's -- it's a lot of 18 work. 19 So what we're looking at here is a part-time 20 office assistant to come in and help, basically take 21 some of that load off. I would like -- if you guys 22 approve that, I would like the position to be one they 23 be proficient in running the front as well. That would 24 make things easier if somebody takes vacation or is 25 sick, and they're around, depending on the situation it 51 1 makes things a lot smoother to cover the front. Because 2 the front is something that's always difficult to cover 3 with the staff. Not everybody knows how to work the 4 front. Very few people in the department are actually 5 proficient in it. And the reason for that is just a lot 6 of -- it's a lot to learn without having someone devote 7 several months of solid training to that position, it's 8 very hard for someone to learn it. 9 I struggle with working the front desk over 10 there myself. It's just a whole lot. So having 11 somebody come in that can provide some support for 12 monthly reports, for deposits, bills, all that stuff. 13 Even if -- even just answering the phone, helping our 14 administrative -- or excuse me, our adoption coordinator 15 through some of the follow ups they have to do on all 16 these animals that are adopted. It's a lot of follow 17 ups that have to be done. It would also help take some 18 of the load off of the adoption coordinator in that 19 area. It's a whole lot of help is what it would be. 20 COMMISSIONER LETZ: It's a -- Reagan and 21 Jennifer and I have met and came up with a job 22 description that was attached. And I asked the 23 Auditor's Office to look for funds within that budget. 24 They found $9,000.00 to be transferred, largely due to 25 some openings that have been in that spot. The three 52 1 accounts -- $3,000.00 should come out of the 2 administrative assistant salary. There's currently 3 $2,300.00 in part-time. And then there's also under 4 group insurance there's an additional 4,000.00 in that 5 line item. So that's $9,300.00. And a 14 -- I believe 6 it's $15.57 an hour, so that comes out to 20 to 25 hours 7 a week for a full-time, part-time spot person, it will 8 vary a little bit, and that 9,300 should be sufficient 9 to cover that position for the rest of the year. 10 So I'll make a motion that we authorize the 11 part-time position as outlined on the job description 12 and request the Auditor's Office make the adjustment to 13 the budget as they previously let me know. 14 COMMISSIONER HARRIS: Second. 15 JUDGE KELLY: Motion's been made by 16 Commissioner Letz, seconded by Commissioner Harris to 17 approve the hiring of a part-time position for the Kerr 18 County Animal Services. Any further discussion -- line 19 item transfers and, I guess, future budget amendments. 20 COMMISSIONER LETZ: Yes. 21 JUDGE KELLY: Any further discussion? Those 22 in favor raise your hand. Unanimous, five zero. 23 Item 1.11 consider, discuss and take 24 appropriate action regarding the State-Mandated Cyber 25 Security Training Courses offered by the Texas 53 1 Association of Counties. Mr. Motheral. 2 MR. MOTHERAL: Yes, sir. 3 JUDGE KELLY: This is something we've 4 learned about, right? 5 MR. MOTHERAL: Yes, it is. 6 JUDGE KELLY: Okay. 7 MR. MOTHERAL: The last legislature granted 8 an unfunded mandate that we shall have cyber security 9 training once a year for every County employee and 10 elected official. And it will be documented through an 11 approved course provider. One of which is our TAC, and 12 they will provide it for free. 13 COMMISSIONER MOSER: It's for every employer 14 or every employee that accesses -- 15 MR. MOTHERAL: It's very gray. If they 16 access -- here's the way I read it. In that you -- if 17 you get an e-mail that has your check stub, you're -- 18 you're liable. You gotta be on that list. 19 COMMISSIONER MOSER: That pretty well covers 20 us. 21 MR. MOTHERAL: Pretty well covers it. 22 JUDGE KELLY: Well, I don't want to use the 23 word liable but we're -- we're responsible for being so 24 trained. 25 COMMISSIONER MOSER: You answered my 54 1 question. 2 COMMISSIONER BELEW: Is it online or 3 classroom? 4 MR. MOTHERAL: It's online. 5 COMMISSIONER HARRIS: We've done that. 6 MR. MOTHERAL: So what we have to do is get 7 y'all's approval to sign up with TAC, and -- 8 JUDGE KELLY: And try to politely tell you 9 that this is not negotiable. 10 COMMISSIONER BELEW: Is this -- do you get 11 any CEU's for this? 12 MR. MOTHERAL: No. 13 COMMISSIONER BELEW: Well, darn. Okay. I 14 move for approval. 15 COMMISSIONER MOSER: I'll second. 16 JUDGE KELLY: Motion's been made by 17 Commissioner Belew, seconded by Commissioner Moser to 18 approve the State Unfunded Mandate for Cyber Security 19 Training for Kerr County employees and elected 20 officials. Any further discussion? 21 COMMISSIONER BELEW: I'm sorry Judge Pollard 22 missed hearing you say that. 23 JUDGE KELLY: He would have enjoyed that, I 24 think. 25 COMMISSIONER BELEW: He would have enjoyed 55 1 that. 2 JUDGE KELLY: I slipped that in there in 3 case you didn't catch it. Those in favor raise your 4 hand. Unanimous, five zero. 5 MR. MOTHERAL: Thanks, gentlemen. 6 COMMISSIONER MOSER: When does that training 7 have to be complete? 8 JUDGE KELLY: By June, I think. 9 MR. MOTHERAL: June of this year. 10 COMMISSIONER MOSER: Oh, okay. 11 JUDGE KELLY: Bruce and I spent the 12 afternoon driving to Hondo and back here, what was it a 13 couple weeks ago, and I learned all kinds of things that 14 I didn't know. 15 COMMISSIONER BELEW: Did you retain any of 16 it? 17 JUDGE KELLY: I retained this. 18 The next item on the agenda is 1.12 19 consider, discuss and take appropriate action to award 20 contracts for the Airport Hangar C and Hangar D and the 21 Terminal Re-roofing Projects due to damage from the May 22 2019 hail storm. Mr. Hastings. 23 MR. HASTINGS: Thank you. Bids were opened, 24 read aloud and received by the Court on January 13th, 25 2020, and were referred to the County Engineer for 56 1 tabulation and selection of the lowest qualified 2 bidders. I have attached a bid tabulation and final 3 results in your agenda bill. 4 The County Engineer recommends that the 5 Court authorize the Judge to execute a contract with 6 Cypress Roofing of Kerrville, Texas, in the amount of 7 $70,000.00 for re-roofing the Airport Terminal Building. 8 The County Engineer recommends that the 9 Court authorize the Judge to execute a contract with 10 McNeil Roofing and Sheet Metal, Incorporated of 11 San Antonio, Texas in the amount of $22,250.00 for 12 re-roofing the Airport Hangar C. 13 And the County Engineer recommends that the 14 Court authorize the Judge to execute a contract with 15 McNeil Roofing and Sheet Metal, Incorporated of San 16 Antonio, Texas in the amount of $21,250.00 for 17 re-roofing the Airport Hangar D. 18 COMMISSIONER LETZ: I move for approval. 19 COMMISSIONER BELEW: Second. 20 COMMISSIONER MOSER: Question. Charlie, on 21 the bid by McNeil, it's way below a lot of the bids that 22 came in. You're comfortable with what they're going to 23 do and -- 24 MR. HASTINGS: Yes, sir. 25 COMMISSIONER MOSER: -- it's meeting the 57 1 specs and -- 2 MR. HASTINGS: Yes. We had actually 3 received a quote that was similar to this, almost -- 4 real close, about three months ago. We were unable to 5 award that at that time. So this contractor has come in 6 with about the same amount, and I met with the 7 contractor, walked -- walked it with him the other day 8 after his bid to make sure that he was still comfortable 9 with his bid, and he was. 10 COMMISSIONER MOSER: Okay. Good enough. 11 Thank you. 12 COMMISSIONER LETZ: One other comment, just 13 to clarify it. Trumble Construction's bid was very 14 high. They made a typo. It should have been 84,000 on 15 Hangar C and 84,000 on Hangar D, but it wouldn't have 16 made any difference. But I just wanted to clarify as to 17 their bid was -- because they weren't trying to over 18 bid. 19 COMMISSIONER BELEW: To retire on it? 20 COMMISSIONER MOSER: They certainly weren't 21 trying to be low bidder. They wanted to make sure they 22 didn't get this contract. 23 COMMISSIONER LETZ: It wouldn't have made a 24 difference either way, but that was why that number was 25 $840,000 and the rest of them were in the 50 to 90,000 58 1 range. 2 JUDGE KELLY: I just have one question, 3 Charlie. 4 MR. HASTINGS: Yes, sir. 5 JUDGE KELLY: I've got the two contracts and 6 these are the -- very brief contracts that we have from 7 McNeil. I don't have one from Cypress Roofing. 8 MR. HASTINGS: I -- I didn't bring it today 9 because I still needed their insurance. 10 JUDGE KELLY: Okay. Just wanted to make 11 sure. 12 MR. HASTINGS: Yes, sir. 13 JUDGE KELLY: Because I was going through 14 this and was reading it and like there's one more I need 15 to sign and I couldn't find it so -- 16 MR. HASTINGS: You should be getting it 17 later this week. 18 JUDGE KELLY: Okay. All good. Any further 19 discussion? 20 COMMISSIONER LETZ: And my motion -- I also 21 want to say allow the County Judge to sign same and the 22 County Attorney as usual to review. 23 JUDGE KELLY: So the motion's been made by 24 Commissioner Letz, seconded by Commissioner Belew to 25 approve the award of the contract for Airport Hangar C 59 1 and D with McNeil Roofing, and the terminal re-roofing 2 with Cypress Roofing Company. Any further discussion? 3 Those in favor raise your hand. Unanimous, five zero. 4 Thank you, Charlie. But don't go away. 5 No, we got -- we got you squared away on 6 that. Sorry. 7 MR. HASTINGS: Thank you. 8 JUDGE KELLY: 1.3 (sic), consider, discuss 9 and take appropriate action to approve contracts with 10 the Comfort Volunteer Fire Department and the Turtle 11 Creek Volunteer Fire Department. 12 The contracts with the Volunteer Fire 13 Departments have gone very well. I think we're close to 14 all of them? Not quite? 15 MS. GRINSTEAD: Yeah, I think we have maybe 16 two more. 17 JUDGE KELLY: And so this is -- and we have 18 incorporated all the changes that we were trying to 19 incorporate last year. Ran into a couple of the 20 volunteer firemen at breakfast on Saturday and they -- 21 they seem to be very happy with everything we've done. 22 So I think -- I think we've made some real progress 23 here. 24 COMMISSIONER BELEW: I talked to one this 25 week. And same story, very happy about what's going on. 60 1 JUDGE KELLY: So I feel like we've kind of 2 updated the Volunteer Fire Department relationships and 3 I've got them moving forward as planned. 4 So I'll go ahead and make a motion that we 5 approve the Volunteer Fire Departments from Comfort and 6 Turtle Creek and approve those contracts. 7 COMMISSIONER HARRIS: Second. 8 JUDGE KELLY: I've made the motion, it's 9 been seconded by Commissioner Harris to approve those 10 Volunteer Fire Department contracts for Comfort and 11 Turtle Creek. Is there any further discussion? Those 12 in favor raise your hand. Unanimous, five zero. 13 Item 1.14 consider, discuss and take 14 appropriate action to determine liaison positions for 15 2020 and review liaison policies. This is one we put on 16 the agenda a couple weeks ago and came back to talk 17 about today. So -- 18 COMMISSIONER MOSER: I didn't have any 19 comment or -- the policy I didn't have any issues with. 20 Sounds good. The only thing I was going to recommend is 21 when we talked the other day about having just one 22 Commissioner on being liaison for internal departments, 23 etc., so with that, I would recommend that Information 24 Technology be just Harley Belew rather than Belew and 25 myself. 61 1 JUDGE KELLY: Are you okay with that, 2 Commissioner? 3 COMMISSIONER BELEW: I'm okay. 4 COMMISSIONER LETZ: Commissioner Harris and 5 I reviewed or discussed ours a little bit. And Human 6 Resources, I would be the lone one on that. And on 7 maintenance and courthouse facilities, Commissioner 8 Harris would be the only one on that. 9 JUDGE KELLY: Okay. Any other 10 recommendations? 11 COMMISSIONER MOSER: I think that gets us 12 down to one each. 13 COMMISSIONER HARRIS: Yeah, the external -- 14 I think we're going to develop a new one for the 15 Volunteer Fire Departments and put me on that. Isn't 16 that what we discussed? 17 JUDGE KELLY: We talked about that. 18 COMMISSIONER HARRIS: Another thing that 19 Jonathan and I have talked about was maybe splitting up 20 the Hill Country Youth Center, and having a new one for 21 just extension. And I would -- 22 COMMISSIONER MOSER: A new one for 23 extension? 24 COMMISSIONER HARRIS: Yeah. 25 COMMISSIONER LETZ: Someone to work with 62 1 extension. 2 JUDGE KELLY: Separate out the Youth Event 3 Center and -- 4 COMMISSIONER MOSER: Oh, I see. I see. 5 JUDGE KELLY: -- AgriLife Extension office? 6 COMMISSIONER HARRIS: Yeah. Right. 7 COMMISSIONER MOSER: Okay. Good. 8 COMMISSIONER BELEW: So we're adding one. 9 COMMISSIONER HARRIS: Adding one. And -- 10 JUDGE KELLY: We're really kind of splitting 11 the same responsibilities that we were doing under the 12 one, into two specific ones. One for Youth Event Center 13 and one for the Extension Service. 14 COMMISSIONER HARRIS: Right. 15 COMMISSIONER BELEW: So Extension would be 16 Commissioner Harris. So we have -- we only have a few 17 here. We have -- that would leave us with four that has 18 just one of us on it. We have Historical Commission, 19 library board, mental health, and extension. Everything 20 else -- unless what you're talking about, Don, is you 21 being the only liaison to fire and EMS. Is that what 22 you're wanting to do? 23 COMMISSIONER MOSER: Not to fire and EMS. 24 The Volunteer Fire Department. 25 COMMISSIONER HARRIS: Yeah. We were just 63 1 adding -- making a new one for Volunteer Fire 2 Department. 3 JUDGE KELLY: We didn't do anything with 4 volunteer fire -- with fire EMS. We just did it with 5 the VFD. 6 COMMISSIONER HARRIS: Right. 7 COMMISSIONER MOSER: So what's the 8 difference between fire and volunteer fire department? 9 COMMISSIONER HARRIS: Yeah, what's the 10 difference? 11 JUDGE KELLY: Well, one's with the City and 12 one's the Volunteer Fire Department. 13 COMMISSIONER MOSER: Okay. Just -- okay. 14 COMMISSIONER HARRIS: Okay. 15 COMMISSIONER MOSER: So let's call it City 16 fire and EMS. 17 COMMISSIONER HARRIS: Yeah. 18 COMMISSIONER MOSER: I think that makes it 19 clearer. Okay. 20 JUDGE KELLY: And we would leave both Belew 21 and Harris on the City? 22 COMMISSIONER HARRIS: Is that good with you? 23 COMMISSIONER BELEW: That's fine with me. 24 Sure. 25 COMMISSIONER HARRIS: Okay. 64 1 COMMISSIONER LETZ: Probably would be easier 2 if you just had one of y'all. 3 COMMISSIONER BELEW: Well, I -- I know all 4 -- a lot of those guys. I'll be happy to do it. 5 JUDGE KELLY: So Belew is going to take the 6 City Fire and EMS. And we're going to move Harris to 7 the Volunteer Fire Department and split it up that way? 8 COMMISSIONER HARRIS: That works. 9 COMMISSIONER MOSER: Yeah. 10 JUDGE KELLY: So to briefly recap on the 11 record for those of you that haven't followed our pen 12 scratching up here. We have what we call our internal 13 liaison positions and those are for our departments that 14 -- our County departments and then we have the external, 15 which are for different governmental bodies or elected 16 entities. Animal Services and Environmental is with 17 Commissioner Letz. Human Resources and Indigent 18 Services, Commissioner Letz. Information Technology 19 with Commissioner Belew. Investment Committee with me. 20 Maintenance and Courthouse Facility Liaison is 21 Commissioner Harris. Public Relations is Commissioner 22 Belew. Veteran Services is Commissioner Moser. Victim 23 Services Coordinator is me. 24 On the external, meaning things outside the 25 control of the County. 911, we have Belew and Moser. 65 1 AACOG we have myself as primary and Commissioner Harris 2 as the alternate representative to AACOG. On the 3 Airport Board we have both Commissioners Letz and Moser. 4 On Economic Development, as members of the Board we have 5 Commissioners Moser and Letz. For the City Fire and EMS 6 we have Commissioner Belew. For the Hill County Youth 7 Event Center itself, we have Commissioner Letz. And for 8 the Extension Service we have Commissioner Harris. 9 Historical Commissioner is Commissioner Belew. Library 10 Board is Commissioner Moser. MHDD Board is myself. And 11 the Volunteer Fire Departments will be Commissioner 12 Harris. Does that -- does everyone have that correct? 13 COMMISSIONER MOSER: Yes. 14 JUDGE KELLY: Okay. Is there a motion that 15 we appoint the Liaison Commissioner as outlined? 16 COMMISSIONER LETZ: So moved. 17 COMMISSIONER MOSER: Second. 18 JUDGE KELLY: Motion's been made by 19 Commissioner Letz, seconded by Commissioner Moser to 20 approve the Liaison Commissioner positions as just 21 outlined on the record. Those in favor raise your hand. 22 Opposed? Five zero, unanimous. 23 Item 1.15 consider, discuss and take 24 appropriate action to set workshop dates. And we've got 25 a slew of those. 66 1 COMMISSIONER MOSER: I have a suggestion, if 2 I may, Judge. And that would be to set the dates -- 3 first thing to do would be to prioritize the workshops 4 that we want. 5 JUDGE KELLY: Yes. 6 COMMISSIONER MOSER: So otherwise it would 7 be hard to go through them. So prioritization one, two, 8 and three, or something like that, and then go from 9 there. I did mine, and I don't have them here. 10 COMMISSIONER BELEW: Yeah. What all do we 11 have? 12 JUDGE KELLY: Well, let's kind of go through 13 them and talk about them. 14 COMMISSIONER LETZ: Does everybody have a 15 copy of them? 16 COMMISSIONER MOSER: I have mine in my 17 office. I'll be right back. Keep going. 18 JUDGE KELLY: Some of these workshops are 19 time sensitive and need to be prioritized, some are not 20 as time sensitive, and some are kind of in between. But 21 I think anyone looking at the agenda to see the proposed 22 workshops can see that we have a lot to do. And we're 23 probably not going to be able to do all of these on our 24 alternate Mondays. We're going to have to have more 25 dates than just alternate Mondays. And so we -- we'll 67 1 need to talk about not only priority, what classes we 2 put them in, what categories, we need to also talk about 3 other available dates other than the alternate Mondays. 4 COMMISSIONER MOSER: If I may. I -- my 5 priority one -- I've got four or five of them, are tax 6 abatement agreement policy is a priority one. CIP, 7 Animal Services, joint meetings with City and budget 8 workshops. 9 COMMISSIONER BELEW: This Open Meetings 10 training, is this something new from the legislature or 11 is this just a refresher course, or what is this 12 exactly? 13 MRS. STEBBINS: This is just a refresher for 14 all of you, and I can do it for y'all, and anyone else 15 in the County who wants to have -- if there are new 16 employees or people who want a reminder about the rules, 17 I can present that for y'all or the -- obviously the 18 Attorney General offers it. I don't really know how 19 that works. We could contact them and find out. But 20 that -- I don't know if it necessarily needs to be a 21 workshop. It could be a scheduled -- just training on a 22 few days that would make -- that could be available to 23 everyone. The Sheriff's Department, y'all, the rest of 24 the -- 25 COMMISSIONER BELEW: Is that something we 68 1 could host for other counties and have it at the AG 2 barn? 3 MRS. STEBBINS: Maybe. I can find out if 4 you would like for me to. 5 COMMISSIONER BELEW: That would be good. 6 MRS. STEBBINS: And can get it on an agenda 7 soon. It doesn't need to take your time in a workshop, 8 though, I don't think. But if you'd like for me to find 9 out, I'm glad to do that and let y'all know. 10 COMMISSIONER MOSER: So we'll take that off 11 of the workshop? 12 COMMISSIONER BELEW: I would, yeah. And 13 because -- and also it would be something we could host 14 here and other counties come. 15 JUDGE KELLY: Open meetings? You want to 16 make that more -- just a general instead of a specific 17 workshop? 18 COMMISSIONER BELEW: I would. Yeah. Sure. 19 MRS. STEBBINS: I'll call TAC. 20 COMMISSIONER MOSER: Good deal. 21 COMMISSIONER BELEW: Yeah. 22 COMMISSIONER LETZ: And maybe try to combine 23 something other than open meetings if we're going to 24 have TAC dome down. 25 COMMISSIONER MOSER: Yeah. 69 1 MRS. STEBBINS: The Public Information Act 2 training. 3 COMMISSIONER LETZ: Yeah. A couple things 4 at once and that way it makes a lot of sense to have 5 other counties come. 6 COMMISSIONER HARRIS: Sure. 7 COMMISSIONER MOSER: Good deal. 8 JUDGE KELLY: Okay. Just offer some input 9 on prioritization. If you just start at the top of the 10 page with the salary study, that's something that we 11 have to have complete to start the budget process. So 12 I'm saying we need to have that done probably before 13 May, no later than June. 14 COMMISSIONER BELEW: Personally, I would put 15 that number one. 16 COMMISSIONER LETZ: Well, there's -- the 17 salary study is an agenda item coming up and it's 18 starting today. 19 JUDGE KELLY: Well, but I'm just saying 20 that's a workshop that we're going to want to have to 21 get the input from the salary study. 22 COMMISSIONER BELEW: Is it a workshop? I 23 mean, if we did a study and they -- and they bring back 24 a recommendation then -- 25 COMMISSIONER LETZ: I don't -- I don't think 70 1 we need a workshop on that. At this point. I think 2 we'll -- I mean I think I see -- 3 JUDGE KELLY: As a discreet event, a report 4 that comes back to us rather than a workshop that we 5 convene and sit around and discuss. 6 COMMISSIONER BELEW: I think so. 7 COMMISSIONER MOSER: I had it as low -- I 8 had that as a second order of priority. And yeah, I -- 9 I agree. 10 COMMISSIONER LETZ: I think we -- 11 COMMISSIONER MOSER: Take that off. 12 JUDGE KELLY: So we're going to call that a 13 report, not a workshop. Okay. Capital improvement. 14 We're going to hear from them in executive session on 15 the third. And let me tell you, they're off and 16 running. 17 COMMISSIONER MOSER: So that's a high 18 priority. 19 JUDGE KELLY: And they're looking probably 20 to start wrapping their work up no later than April. So 21 that workshop is probably something we want to do before 22 they wrap it up because they're trying to get things to 23 us before we start the budget process to look at whether 24 or not we're going to have a bond issue. 25 COMMISSIONER BELEW: Don't we need to hear 71 1 from them before we have the workshop? 2 JUDGE KELLY: Yes. 3 COMMISSIONER BELEW: Oh, that's what you're 4 saying. Okay. 5 COMMISSIONER LETZ: But -- 6 JUDGE KELLY: I think -- they're coming in 7 the first of February, we've got to have the workshop, 8 my guess, is March. March or April. 9 COMMISSIONER LETZ: End of March. Early 10 April. 11 JUDGE KELLY: March. But I have March, 12 April is what I put on mine. 13 COMMISSIONER LETZ: I agree. 14 JUDGE KELLY: And just by way of 15 information, we've got Animal Services on there. We're 16 obviously working on that all the time. The public 17 defender's office, just get -- 18 COMMISSIONER MOSER: So what do we -- wait. 19 Before you leave Animal Services, do you want to 20 schedule that or -- 21 COMMISSIONER LETZ: Probably on the feral 22 cat part of it, March, and probably by then we'll have 23 more as well. 24 COMMISSIONER MOSER: So we'll just put March 25 on that? 72 1 COMMISSIONER LETZ: March. 2 COMMISSIONER MOSER: Okay. 3 JUDGE KELLY: For feral cats. 4 COMMISSIONER MOSER: Okay. 5 JUDGE KELLY: Okay. Public defender's 6 office is -- they're planning to bring somebody here to 7 talk to the Court. Before the February 14th deadline 8 when they're going to submit their report. So they're 9 planning to come talk to us. 10 COMMISSIONER BELEW: Who is they? 11 JUDGE KELLY: The Texas Indigent Defense 12 Commission representative. Talking about a regional -- 13 a public defender's office. Right now they're 14 considering four, possibly five counties. 15 COMMISSIONER BELEW: So that's a -- so it's 16 a pool for us? 17 JUDGE KELLY: Yes. 18 COMMISSIONER MOSER: Oh, a February 19 workshop? Is that what you're saying? 20 JUDGE KELLY: Well, I'm just saying -- 21 they're going to -- they -- they told us that they would 22 have a report to us on what their proposal is currently 23 for a four-county office. 24 COMMISSIONER MOSER: Uh-huh. 25 JUDGE KELLY: We don't know if Kendall 73 1 County is going to try to get into this regional office 2 or not. It would include Medina, as well as Bandera, 3 Kerr and Gillespie. But they're going to prepare a 4 report. And they wanted to come talk to us before they 5 got the report to get feedback from the Court. So 6 that's a representative of them coming to talk to us, 7 not necessarily a workshop. 8 COMMISSIONER MOSER: Okay. 9 JUDGE KELLY: Then we'll get the report and 10 we'll need a workshop. 11 COMMISSIONER MOSER: So they're going to 12 come again February, is that what you said? 13 JUDGE KELLY: That's what they have asked. 14 COMMISSIONER MOSER: So we'll just hold off 15 on that until we get their report. Scheduling a 16 workshop. Okay. 17 COMMISSIONER BELEW: Is this going to be 18 like a blue ribbon committee that makes the 19 recommendations for who pays what percent? 20 JUDGE KELLY: No. 21 COMMISSIONER BELEW: Well, then it's not 22 going to -- what kind of help is it going to be? 23 Because we all know what's coming down the pipe. So if 24 we don't know who's paying what percentage, it doesn't 25 solve our problem. 74 1 JUDGE KELLY: Well, the percentages have 2 been determined on the basis of population, which would 3 be tied to the next census. 4 COMMISSIONER BELEW: Right. 5 JUDGE KELLY: So -- 6 COMMISSIONER BELEW: So what's -- what are 7 we going to hear from these folks then. Just here's 8 what you have to do or what? 9 JUDGE KELLY: The advantages of having a 10 public defender's office versus the way we're doing it 11 now. 12 COMMISSIONER BELEW: A sales pitch. Okay. 13 JUDGE KELLY: Well, and -- and to -- 14 COMMISSIONER BELEW: I mean, it doesn't -- 15 it's not -- 16 JUDGE KELLY: -- explain -- and to explain 17 the bond opportunity -- the grant opportunities that are 18 available for it. 19 COMMISSIONER BELEW: Okay. So the -- that's 20 what I'm getting to. How do we pay for it. So they're 21 going to explain that. 22 JUDGE KELLY: And they have grants out there 23 now that are sustaining grants for two-thirds of the 24 cost of the office. 25 COMMISSIONER LETZ: So this is a -- 75 1 COMMISSIONER BELEW: That's good to know. 2 COMMISSIONER LETZ: -- a workshop that's how 3 to -- if we choose to how it would be implemented, or an 4 option of how to implement it. 5 JUDGE KELLY: What they did -- what they did 6 last year, if you remember, is they prepared a report. 7 And we presented the report to everybody. They want to 8 revise that report. It was a three-county report last 9 year. It's going to be a four-county report right now. 10 Kendall County has been notified that if they don't get 11 in, they're not going to be in one at all. Because the 12 next regional one picks up at Blanco County to Llano 13 County to Burnet County and moves up that way. And so, 14 if Kendall doesn't get it it then they're probably not 15 going to be part of a regional PDO, Public Defense 16 Office. 17 COMMISSIONER LETZ: Judge, is it reasonable 18 that we could have this done by this year's budget? 19 JUDGE KELLY: That's their goal. 20 COMMISSIONER LETZ: Okay. So -- so this is 21 -- then this becomes very time sensitive and -- 22 COMMISSIONER MOSER: Correct. 23 COMMISSIONER LETZ: -- there's a lot of work 24 to be done. So I would try to get this one scheduled in 25 February. 76 1 COMMISSIONER BELEW: But we're not going to 2 have the results from the census then. So all of this 3 will change in a year anyway, right? 4 COMMISSIONER LETZ: But a lot -- 5 JUDGE KELLY: Well, it's just -- that -- 6 that's just tied to -- it's a formula that's just tied 7 to whatever the numbers crunch out to be with the 8 census. 9 COMMISSIONER BELEW: Basically it's like 10 establishing a policy and then we put in the latest 11 statistics -- 12 COMMISSIONER LETZ: Right. 13 COMMISSIONER BELEW: -- after that. 14 JUDGE KELLY: Right. 15 COMMISSIONER LETZ: And we can -- yeah, 16 estimate. I mean -- 17 JUDGE KELLY: To be modified with -- as the 18 census results are finalized. 19 COMMISSIONER MOSER: So if we're scheduling 20 that, they're going to come with a report in February. 21 That's the plan. 22 JUDGE KELLY: Right. 23 COMMISSIONER MOSER: So as Commissioner Letz 24 said, we'll probably have that workshop as soon 25 thereafter as possible. So early March or something 77 1 like that. Just target it for Jody's taking copious 2 notes there. 3 JUDGE KELLY: Okay. And to make sure that 4 we're all on the same page with regard to the next time 5 sensitive date is mid May when the -- when the grant 6 applications are due. 7 COMMISSIONER MOSER: Okay. So early March 8 is what -- 9 COMMISSIONER LETZ: Yeah. Early March. 10 Okay. 11 COMMISSIONER MOSER: Okay. 12 JUDGE KELLY: Tax abatement policy. It's 13 something that -- we need to have a policy. 14 COMMISSIONER HARRIS: Right. 15 COMMISSIONER LETZ: And that's an agenda 16 item today so we'll probably -- I think, isn't it an 17 agenda item? 18 JUDGE KELLY: It is. 19 COMMISSIONER LETZ: Yeah. So we can figure 20 that out more today. 21 COMMISSIONER MOSER: Yeah, we're -- we can 22 set a date. We -- I think that's probably something -- 23 we got some things that are going to come down the pike 24 at us too. 25 COMMISSIONER BELEW: Yeah. 78 1 JUDGE KELLY: The only other thing I see 2 that's time sensitive on all these workshops is the 3 vehicles, whether it's better to buy or lease. I need 4 the list of all vehicles owned by the County, discuss 5 this item during budget workshops. We're going to need 6 that before we really get heavy into budget which means 7 we gotta have it before June. 8 COMMISSIONER LETZ: See, to me on that one, 9 Judge, I don't know that we need a workshop. I think we 10 need to appoint really a Commissioner or you to work 11 with the Auditor's Office and figure that out. 12 COMMISSIONER BELEW: This is basically -- 13 COMMISSIONER MOSER: I agree. 14 COMMISSIONER BELEW: -- another one of those 15 recommendations -- 16 COMMISSIONER MOSER: Right. 17 COMMISSIONER BELEW: -- that we just -- 18 COMMISSIONER LETZ: Yeah. And we -- we 19 looked at this several years ago. And it -- you know, 20 it -- we got into it last time. I think Commissioner 21 Moser, you were on the Court at that time, too. That 22 you end up with all these different sales people coming 23 in there and trying to sell us their package and it 24 becomes very hard to compare apples to apples. But I'm 25 not saying you don't do it, I'm just saying that it's -- 79 1 I think that really whoever -- if it's a Commissioner 2 and the Auditor's Office should kind of spearhead this 3 and then come back with is it worth pursuing. 4 JUDGE KELLY: Let me see if I can look at 5 this in what I call my helicopter view. Big picture. 6 We're talking about budget workshops. We're talking 7 about needing a salary study report before we get into 8 our budget workshops. We're talking about needing a 9 vehicle recommendation before we get into our budget 10 workshops. All of these kind of tie in to when we start 11 those budget workshops. Which, more than likely, will 12 be at least June, perhaps May. 13 COMMISSIONER MOSER: Oh, we gotta start 14 budget workshops way before then. In light of the 15 new -- 16 MS. SHELTON: And all of this is one piece 17 of the budget. It doesn't mean that we won't start the 18 budget before all of these issues are inverted. These 19 are just pieces of it. So we'll -- we'll start -- 20 COMMISSIONER MOSER: Tanya, what we need -- 21 what we need -- what we need is at least the first order 22 of when these budget workshops are going to be and the 23 budget process. Because it's earlier this year. So 24 we're talking about a bunch of things that feed into the 25 budget. Can we get that from you? 80 1 MS. SHELTON: Yes. I will work on that. 2 COMMISSIONER MOSER: Okay. Because I think 3 that's going to drive a lot of these workshops. 4 JUDGE KELLY: So -- 5 COMMISSIONER MOSER: Just -- even if it's a 6 best guess. 7 JUDGE KELLY: But for now what we're looking 8 at is you're going to come back to us with 9 recommendations for budget workshop dates. 10 COMMISSIONER MOSER: Yes. 11 JUDGE KELLY: And subsumed within that will 12 be recommendations on vehicles and how we're going to 13 treat our salaries. 14 COMMISSIONER MOSER: Perfect. 15 JUDGE KELLY: All that becomes inclusive in 16 the budget workshops. 17 MS. SHELTON: Yes. 18 JUDGE KELLY: And that's something that 19 you'll report back to us? 20 MS. SHELTON: Yes. 21 JUDGE KELLY: It's not something we need to 22 do today. 23 MS. SHELTON: Yes. 24 JUDGE KELLY: Okay. 25 COMMISSIONER MOSER: Good deal. 81 1 COMMISSIONER HARRIS: That sounds good. 2 JUDGE KELLY: On these others, with regard 3 to -- as I look at them the Economic Development, as 4 soon as reasonably possible. Information Technology, as 5 soon as reasonably possible. Joint meetings with the 6 City of Kerrville, we're getting -- we're getting pretty 7 tied up here. I mean, it looks like we're going to have 8 a bunch in March and April. Again, as soon as 9 reasonably possible. Environmental Health, as soon as 10 reasonably possible. 11 COMMISSIONER HARRIS: Without a doubt. I'm 12 getting -- 13 JUDGE KELLY: Okay. 14 COMMISSIONER HARRIS: -- a lot of stuff on 15 that. 16 JUDGE KELLY: Active shooter training, as 17 soon as reasonably possible. So we -- what -- we need 18 to kind of get these priority ones scheduled. I'm kind 19 of looking at the Auditor's Office. You get back with 20 us and we get all of these scheduled and then we start 21 working these others in as soon as reasonably possible. 22 Is that what we're talking about? 23 COMMISSIONER MOSER: Yeah. I think that's 24 what we should do, Judge. Is let Tanya come back 25 perhaps whenever you -- as soon as you can with this, 82 1 and then let's pick some tentative dates for all these 2 other things. But let that be the driver. 3 COMMISSIONER HARRIS: Exactly. 4 JUDGE KELLY: A little bit like we did with 5 our liaison commissioner recommendations. We put that 6 at the next regularly scheduled Board meeting. 7 COMMISSIONER MOSER: Okay. 8 JUDGE KELLY: And so, if we could have that 9 by then, Ms. Shelton, then that would give us the 10 springboard to be able to start scheduling the workshops 11 and everybody to be in a much better position to know 12 how to plan out our strength. 13 COMMISSIONER MOSER: Perfect. Perfect. 14 COMMISSIONER LETZ: And the idea would be as 15 much as possible to have the workshops on the off 16 Mondays, and plan on two hours. 17 COMMISSIONER MOSER: Right. 18 JUDGE KELLY: And what I would recommend and 19 -- for the Commissioners at least and anyone else that's 20 involved, is that between now and two weeks from now 21 when we come back into regular session, why don't we be 22 thinking about dates that we can be available to 23 schedule these other workshops as needed. 24 COMMISSIONER MOSER: Good deal. 25 COMMISSIONER BELEW: Next week is February, 83 1 so February is a short month. These -- these -- 2 JUDGE KELLY: So February the 10th will be 3 the next regular meeting. 4 COMMISSIONER BELEW: The next regular 5 meeting. But what I'm saying is we can get a couple of 6 these in February. I would say just start doing them 7 right away. 8 COMMISSIONER HARRIS: Hope so. 9 COMMISSIONER BELEW: Okay. Just to make 10 sure that I'm on the same page as everybody else. 11 JUDGE KELLY: I think we're all on the same 12 page. 13 COMMISSIONER BELEW: And we're going to 14 start with which one? We got -- 15 JUDGE KELLY: Well, probably -- 16 COMMISSIONER BELEW: -- we got two there -- 17 JUDGE KELLY: -- come talk to us by 18 February 14. 19 COMMISSIONER MOSER: Yeah, we're going to 20 get her stuff, then we'll figure out how to -- 21 COMMISSIONER BELEW: Well, we -- some of 22 these don't pertain to the budget so we can just go 23 ahead and schedule them. Your economic development 24 policy. 25 COMMISSIONER LETZ: Well, I would schedule 84 1 the IT, the court recording system. That can -- as soon 2 as you can. I'd just plug that in to an early -- get 3 that off the table as quick as we can. 4 JUDGE KELLY: I think they're ready to go 5 when we are. I just had crowded it in ahead of other 6 priorities. 7 COMMISSIONER BELEW: But if they don't 8 pertain to budget, then Tanya is not going to have 9 anything to do with them anyway so we just knock them 10 out in February. 11 COMMISSIONER LETZ: Right. But I'm -- I'm 12 looking at it like the 17th would be a good date for 13 that because it's early. It's quick enough that we're 14 not going to have anything else scheduled yet, so why -- 15 let's do it. 16 COMMISSIONER BELEW: Yeah. Right. 17 JUDGE KELLY: So tentatively what I'm 18 looking at here is we're going to -- we know we're going 19 to get a report from the public defender's office in 20 February. And we're going to try to squeeze in the 21 Information Technology recording systems in February. 22 Those are our two February ones. 23 COMMISSIONER MOSER: 2-17. 24 JUDGE KELLY: That would be February 17. 25 And at that time we get the report back from Tanya with 85 1 some preliminary ideas on budget workshops and start 2 working on that. And then that should give us a 3 springboard to bring in the additional information that 4 we're bringing in terms of when we would be available 5 for these workshops to try to get some of these 6 scheduled and then we'll take the scheduling back up on 7 the 17th. 8 COMMISSIONER LETZ: 10th. 9 JUDGE KELLY: 10th. I'm sorry. 10 COMMISSIONER MOSER: Good deal. 11 JUDGE KELLY: Okay. 12 MS. GRINSTEAD: I only have one question. 13 If you're saying that the public defender's office will 14 have someone here before the 14th when they submit their 15 report, we obviously can't wait until the 17th to do 16 that. So would you want it on the third, or is that too 17 soon for them? 18 COMMISSIONER BELEW: We're just going to 19 hear it. 20 COMMISSIONER LETZ: I think the workshop 21 will be after in my mind. I think we'll hear from them 22 and then we -- 23 JUDGE KELLY: The real question -- the real 24 question is do they come before the report or do we wait 25 for the report? And I think what I'm hearing is you all 86 1 would just as soon see the report -- 2 COMMISSIONER MOSER: Right. 3 JUDGE KELLY: -- before you start talking to 4 them? 5 COMMISSIONER MOSER: Right. 6 COMMISSIONER BELEW: Oh, yeah. 7 COMMISSIONER MOSER: Yeah, that's what my -- 8 JUDGE KELLY: So the report's coming out 9 like on Valentine's Day. And then we will be ready to 10 talk to them sometime after that. 11 COMMISSIONER LETZ: And we're talking about 12 that on the 24th which, if we get that one on the mid 13 month then we can -- it will be fresh on our mind to 14 have a workshop right after that and say proceed or not 15 proceed -- 16 COMMISSIONER MOSER: On our 24th. 17 COMMISSIONER LETZ: -- to get the 18 information to -- 19 COMMISSIONER MOSER: 24th. 20 COMMISSIONER BELEW: Yeah. Good idea. 21 COMMISSIONER MOSER: Okay. 22 MS. GRINSTEAD: 24th is our regular meeting. 23 COMMISSIONER LETZ: No. The -- the -- 24 MS. GRINSTEAD: The 17th is the off meeting. 25 COMMISSIONER LETZ: Oh, yeah. 87 1 COMMISSIONER MOSER: Okay. 2 COMMISSIONER LETZ: The first Monday of 3 March then. 4 MS. GRINSTEAD: Okay. 5 COMMISSIONER BELEW: Well, if the report 6 comes in on the 14th, why -- we have three days to look 7 at it. 8 COMMISSIONER MOSER: We're just saying don't 9 put it on a -- 10 COMMISSIONER BELEW: If we're meeting on the 11 17th. 12 COMMISSIONER LETZ: Well, maybe we could do 13 both of them on the 17th. 14 JUDGE KELLY: Well, do both -- 15 COMMISSIONER LETZ: IT, the court recording 16 thing, and the discussion of this. And we could always 17 discuss it and if you want to discuss it more we can. 18 COMMISSIONER MOSER: Okay. Good. Let's 19 target it. 20 COMMISSIONER BELEW: They do -- they are 21 related. 22 JUDGE KELLY: Well, they do have a 23 relationship. 24 COMMISSIONER BELEW: Sure. 25 JUDGE KELLY: So, again, we're targeted for 88 1 February 17th. Okay. And then we'll talk about this 2 again two weeks from now. Okay. 3 Okay, item 1.16 consider, discuss and take 4 appropriate action to accept annual Racial Profiling 5 Report from the 216th District Attorney. That's in your 6 packet. 7 COMMISSIONER LETZ: I move we accept the 8 Racial Profiling Report as presented. 9 JUDGE KELLY: It's pretty standard. 10 COMMISSIONER BELEW: Second. 11 JUDGE KELLY: Motion's been made by 12 Commissioner Letz, seconded by Commissioner Belew to 13 accept the Racial Profiling Report from the 216th 14 District Attorney's office. Any further discussion? 15 Those in favor raise your hand. Unanimous, five zero. 16 Item 1.17 review, discuss Victim Services 17 Grant and the new grant application. 18 COMMISSIONER LETZ: I put this on the agenda 19 just because I know that that -- or my memory is that 20 that grant is due in March. I think it's March. Is it 21 March? And kind of just a process. I know it's 22 working. And I also know that Pam was out of town all 23 last week on a cruise. 24 But anyway, I just need to make sure that 25 we're all on the same page. It's really more important 89 1 to me that we hear -- there's a sign off from the four 2 departments that use that grant right now. Because it 3 could have budget impact. And it's the County 4 Attorney's Office, Sheriff's department and the 216th 5 and the 198th DA's. And that they all have input and 6 look at it and before we approve it and it gets sent in. 7 I would like -- I just want to make sure 8 that all of those entities have looked at it and say, 9 yes, we're comfortable with this grant. Because -- 10 because we know from several years ago this thing can go 11 awry and I just want to make sure we keep it all on -- 12 everyone is going the same direction on this. 13 I understand there's changes in the funding 14 and everything else this year, but I just think that 15 this is -- get it up and with the idea of having it -- 16 Pam, when's it due? 17 JUDGE KELLY: It's due January 31st for the 18 technical review. 19 MS. PETER: Uh-huh. 20 COMMISSIONER LETZ: Technical review. 21 JUDGE KELLY: That's -- that's this week. 22 And I know you've come back from vacation ready to 23 finalize the grant application. When we say, "technical 24 review," as I understand it, Ms. Peter, you're here to 25 correct me, but that gets submitted to CJAC, and they 90 1 get a chance to offer their comments and help us try to 2 revise the grant to meet the necessary requirements. 3 But the final grant I don't think is due until sometime 4 mid February or so. When is it? 5 MS. PETER: We won't give the results of the 6 technical review back until probably the 18th, I think 7 is the date that they set. And then, we'll have 8 approximately ten -- nine or ten days to make changes if 9 we want and include anything else, and then it will go 10 in for final, I believe, on the 27th. And then they 11 will notify -- 12 JUDGE KELLY: Of February? 13 MS. PETER: Of February. And then they will 14 notify us and we will have a three-minute presentation. 15 Most likely the -- April 13th. But they've got two days 16 that's set aside because there are quite a few -- there 17 were over a hundred people in the room. So -- you know, 18 I think it's appropriate to say to y'all the competition 19 is different. This is not like other years. 20 JUDGE KELLY: And I believe we're actively 21 in the process of trying to schedule this meeting for 22 the stakeholders with the Crime Victims grant -- Crime 23 Victims Services grant application. Do we have that 24 finalized for this week? I get -- I get confused. 25 MS. GRINSTEAD: No. We don't have anything 91 1 finalized. We thought we did but -- 2 JUDGE KELLY: We've been trying to do that 3 and -- and it's a little bit like herding cats. 4 Everybody has different schedules but -- but we're 5 trying to get all the stakeholders to the table to get 6 input to Ms. Peter before we submit this. 7 COMMISSIONER LETZ: And the -- and we're 8 comfortable with the grant, the preliminary portion 9 going in without the Court approving it. Because, I 10 mean, we have to approve the final grant, and some years 11 we've done it after the fact and that turned out not to 12 be a good thing. 13 MRS. STEBBINS: If you're going to approve 14 it, or not, after the initial submission and Pam said 15 that they wouldn't get it back until the 18th, the only 16 day that y'all could do that before its final submission 17 on the 27th is February the 24th for one of your off 18 week meetings. 19 COMMISSIONER LETZ: Well, I think it needs 20 to be on that agenda then because that's as late as it 21 could be for us to approve submission. 22 JUDGE KELLY: Does that work with all the 23 stakeholders' schedules for us to be able to have the 24 final approval as late as February 24? 25 COMMISSIONER LETZ: There's no option, 92 1 that's a deadline. 2 MRS. STEBBINS: Yeah, I mean, it has to be. 3 JUDGE KELLY: Okay. Just making sure. 4 COMMISSIONER LETZ: Now, I think -- I think 5 the stakeholders need to be advised that -- 6 JUDGE KELLY: Sure. 7 COMMISSIONER LETZ: -- if they're not -- if 8 they can't figure out their schedules to work to meet 9 with Ms. Peter and to view that grant this week, be 10 quiet. I don't want to hear from them. Because, I 11 mean, we can't just -- I mean, it's critical to those 12 departments. And they need to realize this is a 13 priority. They can't just say, oh, we don't have time 14 this week. They have to be -- fit it in their schedule. 15 JUDGE KELLY: Well, in their defense, let me 16 tell you, everybody's been working very hard passing 17 dates back and forth. Which is why it gets confusing is 18 because there has been so many dates to move around. 19 MS. GRINSTEAD: And as far as it going 20 before that -- the technical review which goes to AACOG, 21 this is the first year, it's my understanding, that 22 they've ever done -- offered that. 23 COMMISSIONER LETZ: Right. 24 MS. GRINSTEAD: So I don't know that it's as 25 big of an issue to get it done by the 30th, but 93 1 definitely by the time they submit the final. 2 COMMISSIONER LETZ: Okay. I'll leave that 3 up to y'all on that part. I just want to make sure 4 that -- 5 MS. PETER: A little correction on that, is 6 this is the first year it has not been mandatory 7 technical review. This is an option. But -- 8 COMMISSIONER LETZ: Suggestion probably. 9 MS. PETER: Suggested. But this is the 10 first year that it's been an option. 11 JUDGE KELLY: Well, we certainly want to 12 take advantage of the option. 13 MS. PETER: Exactly. 14 COMMISSIONER LETZ: So if we -- could it 15 change -- a significant change be made after the 16 technical review? If we have it scheduled, is that a 17 problem? 18 MS. PETER: I mean, we can do whatever we 19 want. We just wouldn't have the benefit of them 20 seeing. And -- and one thing I want -- I would say to 21 y'all is, I think there's not a whole lot of -- I don't 22 want to say fluff. But there's not a whole lot of 23 wiggle room in the grant, it is what it is. You give 24 them what -- I mean, you're just -- there's not a lot of 25 input, I guess is my -- my point. I don't have any 94 1 problem with what you're saying. I think it's a very 2 good idea. I just don't want to give the impression 3 that we have a lot of area to say, well, we want to do 4 this or we want to do that. I mean it's going to be 5 pretty narrow. 6 And in addition to that, the level of 7 funding being what it is, is that that's where our 8 biggest changes are going to come. Because I see no way 9 to do it without -- salary's is where it has to come. 10 COMMISSIONER LETZ: Yeah. And I think 11 that's one of the reasons I want the -- I really want 12 all the review by these people. Because depending on 13 what the grant is has budget impacts to these 14 departments. 15 MS. PETER: Absolutely. 16 JUDGE KELLY: Okay. Any action to be taken 17 on that? I think we're all -- 18 COMMISSIONER LETZ: No. 19 JUDGE KELLY: Then let's go to item 1.18 20 consider, discuss and take appropriate action to 21 determine the process for the selection of a salary 22 survey company. 23 COMMISSIONER LETZ: I put this on the agenda 24 because we've been talking about it and Jennifer has 25 been getting replies of who's interested and who isn't 95 1 interested and of people who do that type of work, and 2 we have, I guess, three that we're kind of communicating 3 with right now. And because of the -- one of them is 4 reluctant to kind of come and do a sales presentation, I 5 guess you'd call it, in open court because it's kind of 6 proprietary to say what they're doing and how they're 7 doing and things like that. So I just wanted to figure 8 out how we want to proceed in the selection. 9 In the past, I believe we had a committee 10 that interviewed the companies and then brought a 11 recommendation, or we can have all the companies come in 12 through Executive Session and interview all three of 13 them as a body. We just need to know what and when so 14 we can get them scheduled because we need to get it 15 done. 16 COMMISSIONER MOSER: What do y'all 17 recommend? 18 COMMISSIONER LETZ: I don't have one. It's 19 either way. But we just need to get a -- if we're going 20 to have it come to the Court, this becomes a priority. 21 Do it as soon as we can. If it's a committee, it's more 22 flexible. 23 COMMISSIONER MOSER: So that can't be done 24 in Executive Session because that -- that would -- 25 MRS. STEBBINS: What can't be done in 96 1 Executive Session? The interviews -- 2 COMMISSIONER MOSER: Having one or -- 3 JUDGE KELLY: Sure. I think the interviews 4 and contract negotiations can be in Executive Session. 5 MRS. STEBBINS: Absolutely. 6 COMMISSIONER MOSER: Yeah, the -- the 7 interviews can. For them to come in and present their 8 capabilities? 9 MRS. STEBBINS: Yes. 10 JUDGE KELLY: And our contract negotiations 11 with them. 12 COMMISSIONER HARRIS: That's the first thing 13 that came to mind to me is doing it in Executive 14 Session. 15 COMMISSIONER MOSER: So do it in Executive 16 Session. 17 MRS. DOSS: One at a time. One at a time. 18 COMMISSIONER LETZ: And one at a time for 19 the committee. 20 COMMISSIONER MOSER: Sure. Yeah. 21 JUDGE KELLY: Oh, no. We want a cat fight. 22 COMMISSIONER MOSER: Yeah. Yeah. 23 COMMISSIONER LETZ: So -- 24 COMMISSIONER MOSER: That's good. 25 COMMISSIONER LETZ: Then schedule this at 97 1 our -- which meeting? 2 COMMISSIONER MOSER: Well, we're going to 3 have -- 4 JUDGE KELLY: Probably the 10th. 5 COMMISSIONER LETZ: Okay. In the 6 February -- 7 JUDGE KELLY: And that's a regular meeting. 8 And it would be somewhat lengthy but -- 9 COMMISSIONER LETZ: I would suspect it's 10 going to take an hour to go through three companies. 11 COMMISSIONER MOSER: I bet so. Tell them 15 12 minutes. 13 JUDGE KELLY: We're going to CIP on the 3rd. 14 You want to try to squeeze them in with that? That's 15 going to be an hour or more. 16 COMMISSIONER HARRIS: Could we just set a 17 time after lunch or -- would that work? Come back at -- 18 just tell them a set time, rather than -- 19 COMMISSIONER MOSER: Right. 20 COMMISSIONER LETZ: Just leave it at 12:00 21 or -- or 1:30 usually? 22 JUDGE KELLY: The juvenile docket has been 23 fairly lean recently. I don't know what it's going to 24 be. Normally it's 1:30. 25 COMMISSIONER LETZ: Well, let's say 12:30. 98 1 COMMISSIONER MOSER: 12:30. Yeah. 15 2 minutes each. 3 COMMISSIONER LETZ: On the 10th. 4 MRS. STEBBINS: On the 10th? 5 JUDGE KELLY: On the 10th? 6 COMMISSIONER LETZ: 12:30 on the 10th and to 7 have 15 minutes for each one? 8 COMMISSIONER MOSER: Right. 9 COMMISSIONER LETZ: And then we'll have a 10 little bit of time. 11 COMMISSIONER MOSER: Good. 12 JUDGE KELLY: Okay. So we're all in 13 agreement that we're going to interview in Executive 14 Session the companies for the salary survey on February 15 the 10th beginning at 12:30. 16 COMMISSIONER MOSER: Roger that. 17 JUDGE KELLY: Okay. Last item on the 18 regular agenda here is 1.19 discussion regarding the 381 19 Tax Abatement Policy. 20 MRS. STEBBINS: I just ask that you take 21 this in -- under 4.1 on consultation with an attorney, 22 so I can give y'all some legal advice related to that, 23 to tax abatements and tax rebates. 24 JUDGE KELLY: Okay. So we'll defer that for 25 Executive Session. Why don't we take about a five 99 1 minute break and come back and kind of get through our 2 approval agenda and some other things here, and then 3 we'll get you ready to go. 4 (Break.) 5 JUDGE KELLY: Come back to order. I know we 6 had a couple people here that were interested in talking 7 about the 381 tax abatement policy. Oh, we're going to 8 take that up in Executive Session. Before we do, those 9 that want to speak on that topic will be given an 10 opportunity to make any public comment that they would 11 like. 12 So with that, we're going to move on to Item 13 2.1 on the Approval Agenda which is to pay the bills. 14 MRS. SHELTON: For this week for Kerr County 15 we have $327,860.87. The airport, $2,259.62. Adult 16 Probation, $9,250.00. Juvenile Probation, $12,045.39. 17 And District Clerk fees of $5,397.38. 18 COMMISSIONER MOSER: Okay. Move for 19 approval. Pay the bills as presented. 20 COMMISSIONER BELEW: Second. 21 JUDGE KELLY: Okay. Motion's been made by 22 Commissioner Moser, seconded by Commissioner Belew to 23 approve the bills and pay the bills as presented. Any 24 further discussion? Those in favor raise your hand. 25 Unanimous, five zero. 100 1 Next item on the agenda are budget 2 amendments. 3 MR. ROBLES: Yes. We have one today, and 4 it's for the County Court, moving $12.85 from supplies 5 to bonds and insurance. That's for you, Judge. 6 JUDGE KELLY: Okay. It's on that insurance 7 policy? Okay. 8 COMMISSIONER HARRIS: I'll move for 9 approval. 10 COMMISSIONER BELEW: Second. 11 JUDGE KELLY: Okay. Motion's been made by 12 Commissioner Harris, seconded by Commissioner Belew to 13 approve the budget amendments as presented. Any further 14 discussion? Those in favor raise your hand. Unanimous, 15 five zero. 16 Item 2.3 Late Bills. 17 MS. SHELTON: We've had a late, late 18 addition to the bills. On the late bills we need to 19 reissue a check to Office Depot for $5,103.13. We also 20 need to reissue a check of $1,032.50 to Pam King. And 21 then on Thursday, we had grants' money that came in for 22 $1,630,258.54. And we need to pay that out today. 23 COMMISSIONER MOSER: That was a grant for 24 what? 25 MRS. SHELTON: It was for the Texas Water 101 1 Development Board. Money come in. 2 COMMISSIONER MOSER: Okay. 3 COMMISSIONER BELEW: What are the reissuing 4 of checks? 5 MRS. SHELTON: One of them had to do with 6 Office Depot. And so it's just getting it all 7 straightened out where the money was going to. The 8 other one the money came in -- or the money didn't come 9 in. It was issued last week and there was a wrong name 10 on it or something and the lady brought the check back, 11 and so we fixed that. 12 COMMISSIONER BELEW: Okay. I move for 13 approval of the budget amendment -- or the late bills. 14 COMMISSIONER HARRIS: Second. 15 JUDGE KELLY: Motion's been made by 16 Commissioner Belew, seconded by Commissioner Harris to 17 approve the late bills as presented. Any further 18 discussion? Those in favor raise your right hand. Five 19 zero, unanimous. 20 Item 2.4 Auditor Reports. 21 MRS. SHELTON: There are none. 22 JUDGE KELLY: Item 2.5 Monthly Reports. 23 COMMISSIONER HARRIS: Oh, that's me. All 24 right. For December, 2019 standard monthly reports from 25 Constable Precinct 3, Ken Wilke. Constable Precinct 4, 102 1 Gene Huffaker. Fines, judgments and jury fees collected 2 for J.P. 2, J. R. Hoyne. J.P. 4, Bill Ragsdale. Animal 3 Services Director, Reagan Givens, and County Treasurer 4 monthly report from Tracy Soldan. 5 I move for approval. 6 COMMISSIONER BELEW: Second. 7 JUDGE KELLY: Motion's been made by 8 Commissioner Harris, seconded by Commissioner Belew to 9 approve the monthly reports as presented. Any further 10 discussion? Those in favor raise your hand. Unanimous, 11 five zero. 12 2.6 Court Orders. 13 COMMISSIONER LETZ: Yeah, we have the Court 14 Orders from our special meeting on January 21st, 2020. 15 And that's Court Orders 37912 to 37916. They appear to 16 be in order. Make a motion to approve. 17 COMMISSIONER HARRIS: Second. 18 JUDGE KELLY: Okay. Motion's been made to 19 approve the Court Orders as presented. Any further 20 discussion? Those in favor raise your hand. Unanimous, 21 five zero. 22 I'm going to pass around this that we're all 23 signing. 24 Okay. Next item on the agenda is 3.1. Any 25 status reports from department heads? Let the record 103 1 reflect the silence in the courtroom. 2 Item 3.2 status reports from elected 3 officials. Let the record reflect more silence in the 4 room. 5 COMMISSIONER MOSER: I got a question. On 6 the CIP committee, they're going to come forward -- 7 when was that? 8 COMMISSIONER HARRIS: The third. 9 JUDGE KELLY: The third. 10 COMMISSIONER HARRIS: February 3rd. 11 COMMISSIONER MOSER: The third? Okay. The 12 reason I'm bringing that up is the airport was 13 identifying some things the other day about a box 14 hangar, okay, and that probably is not included in the 15 things that the committee's been looking at. But 16 they've got a pretty strong case for that. Okay. So 17 I'm just bringing that up. And we can talk about it 18 when the court -- 19 JUDGE KELLY: And that's something that 20 we've already acted on or -- 21 COMMISSIONER MOSER: No. No. We -- the 22 T-hangars we've acted on. The box hangar we agreed to 23 put the -- to prepare the building site. But no funding 24 for box hangar itself. 25 COMMISSIONER LETZ: Would the box hangar be 104 1 partially funded by TxDOT? 2 COMMISSIONER MOSER: Yes. 3 COMMISSIONER LETZ: Then it wouldn't 4 probably qualify to this committee because this is 5 looking for a bond issue. And we can't -- it would have 6 to be a separate -- we can't borrow -- as I recall it 7 with TxDOT projects, it goes in a different category -- 8 COMMISSIONER MOSER: Okay. 9 COMMISSIONER LETZ: -- for the tax rate. 10 COMMISSIONER MOSER: Okay. 11 COMMISSIONER LETZ: Because of grants. 12 COMMISSIONER MOSER: Okay. That could be. 13 All right. 14 JUDGE KELLY: That's worth looking into to 15 make sure. 16 COMMISSIONER LETZ: Yeah, we can look into 17 -- we can check it and bring it up but I'm pretty sure 18 it's -- 19 COMMISSIONER MOSER: Yeah. Okay. And just 20 flag it, and we'll do that. So. Okay. 21 COMMISSIONER LETZ: Yeah, just different 22 types of -- 23 COMMISSIONER MOSER: Good deal. 24 JUDGE KELLY: All right. 25 COMMISSIONER MOSER: Good enough. 105 1 JUDGE KELLY: Different box? 2 COMMISSIONER LETZ: Yeah, it's a different 3 box. 4 JUDGE KELLY: Pardon the pun. 5 COMMISSIONER MOSER: That's all I have. 6 JUDGE KELLY: Okay. Any status reports from 7 elected official? Item 3.3. Status reports from 8 liaison commissioners? 9 COMMISSIONER LETZ: I have one on that. And 10 I talked to the Auditor about this a little bit. And 11 we're going to -- I think the Auditor and I will 12 probably get together and send out a little bit. We 13 have -- and we probably will have more audits related to 14 the East Kerr County Wastewater Project. And a lot of 15 it -- things with that project get sent to a lot of 16 people, and it became, and I think it is confusing as to 17 the Judge gets things, I get things, Commissioner Moser 18 gets things, the consultants get things of -- I think 19 Ms. Shelton and I are going to develop a very specific 20 policy as to how those get handled so we don't chase our 21 tail like we did this last week with a little bit of, 22 you know, running around. 23 JUDGE KELLY: I just want to make sure that 24 we're doing what we're supposed to be doing. 25 COMMISSIONER LETZ: And my idea is that the 106 1 Auditor will be the lead on tracking them, and then, you 2 know, we'll come up with a plan. 3 JUDGE KELLY: I'm in favor of that. 4 COMMISSIONER LETZ: A plan so that we don't 5 have a lot of different people asking the same 6 questions, and getting confused. And I've already had a 7 talk about some of the -- with GrantWorks to what I 8 expect from them when we get these requests. 9 COMMISSIONER BELEW: So are you -- what 10 you're saying, Commissioner, is that you're going to 11 divide these things up by topic, or by oversight 12 responsibilities? 13 COMMISSIONER LETZ: That whole project will 14 be lumped together because there's so many grants. I 15 mean, the only one I'm talking about is the East Kerr 16 project and there's ten different grants probably that 17 have been applied to cover that. Commissioner Moser and 18 I are probably the most familiar with it. But what 19 happens is that, you know, Commissioner Moser and I are 20 involved, the County Judge -- because the County Judge 21 gets copied. All of a sudden we can't talk to anybody 22 because of the meetings. 23 COMMISSIONER HARRIS: Oh, right. There you 24 go. 25 JUDGE KELLY: So it all goes to her. 107 1 COMMISSIONER HARRIS: Open meetings. 2 COMMISSIONER LETZ: So -- and then, you 3 know, I send out an e-mail to somebody, the Judge sends 4 out an e-mail, Commissioner Moser sends out an e-mail 5 and it's, I think, confusing to everybody. And then 6 these long chains start getting circulated and can't 7 figure out -- you know. 8 COMMISSIONER MOSER: There are multiple 9 requirements that have to be met or there's a lot of 10 liability if we don't meet them, and all the way from 11 salary to fair labor to la, la, la, la. Take the 12 Kerrville South Wastewater Treatment thing as an example 13 of what we did -- what was done. Not what we did. What 14 was done there. And we -- we did it without any 15 problem. So that may be a model, okay, by with which to 16 do this. Even though this is a lot more complex, 17 because there's so many other grants and entities 18 involved. 19 COMMISSIONER LETZ: But anyway, so we're 20 just going to -- I was just saying, the first couple 21 that came through this last week, an audit from the 22 Texas Department of Agriculture, and it became quickly 23 apparent that we need a better process than we did on 24 these two. 25 JUDGE KELLY: But to be more responsive to 108 1 your concerns, the Auditor has taken the lead and set up 2 a meeting with GrantWorks so that we can sit down and 3 start figuring out who's on first and who's on second 4 and be able to report back. That everything is up to 5 speed and in order. And report back to us as to exactly 6 where we are. 7 COMMISSIONER MOSER: Well, GrantWorks is 8 just doing it for TDA. They're not doing it for Water 9 Development Board. 10 MRS. SHELTON: They're doing both. Yeah, 11 they do both. 12 COMMISSIONER LETZ: They do some of the 13 stuff, but they do different for them. 14 COMMISSIONER MOSER: Yeah. Different -- 15 different things for different grants. 16 COMMISSIONER BELEW: So let me ask the 17 County Attorney a question. Let's say that -- just for 18 my clarification. Let's say that Commissioner Letz gets 19 sent something that he has to sign off on, but the Judge 20 also being the County Judge has to see it. Now, 21 Commissioner Moser and Letz are both on that project. 22 Almost like our liaison thing you were talking about 23 earlier. So now we got three of them in. But if -- so 24 the third guy can't even see the e-mail or how does that 25 work? 109 1 MRS. STEBBINS: Well, they can't engage in a 2 discussion related to it, so it's so much easier if the 3 process goes the way it's being suggested and to one 4 person to -- 5 JUDGE KELLY: And the -- I'm sorry. 6 MRS. STEBBINS: That's okay. To one person 7 to then let the liaison know or the Judge, if the Judge 8 needs to sign something, or let the entire Court know 9 depending on what Tanya thinks. 10 JUDGE KELLY: But to build up the 11 hypothetical, what we're trying to do, and -- and it was 12 a little helter-skelter this last week. But we got -- I 13 bet we got a dozen grant requests that I saw. Some of 14 them said they were complete, some of them said we 15 needed to do things. And -- and unfortunately, my 16 reaction was to forward them all to the Auditor. And so 17 she's taken the proactive position of getting together 18 with GrantWorks to sit us all down so we know exactly 19 where we are with all this stuff. 20 But that's -- what we've been trying to do 21 is to coordinate it and have one central office to 22 locate it, which is Auditor's Office. Some of it with 23 GrantWorks and some of it with the new employee that we 24 have over there that's going to be working on some of 25 the grants. 110 1 COMMISSIONER LETZ: But it's also Tetra Tech 2 -- I mean, it's -- but not just GrantWorks. There's a 3 lot of -- 4 COMMISSIONER MOSER: Yeah. I was going to 5 say it's -- 6 COMMISSIONER LETZ: It's a lot of different 7 stuff. And, you know, I mean there's -- one of the 8 things that came in, I'm not even sure if the Judge was 9 involved with this one, was labor rates to meet some 10 Federal requirement. And I'm not going to sign -- 11 JUDGE KELLY: I didn't even get confused by 12 that one. 13 COMMISSIONER LETZ: Okay. But I -- I'm not 14 going to sign that until someone says those labor rates 15 listed are correct. And I had a hard time getting 16 anyone to tell me that they were correct. They said, 17 well, they look good. Well, look good and correct are 18 not -- I'm not going to sign a look good. I'll sign if 19 you tell me it's correct. 20 JUDGE KELLY: But another thing that maybe 21 we haven't emphasized is the new hire in the Auditor's 22 Office. Callie? 23 MRS. SHELTON: Callie. 24 JUDGE KELLY: Is there to be a point person 25 for grants. 111 1 COMMISSIONER LETZ: Right. 2 JUDGE KELLY: So whether it's a GrantWorks 3 grant or whatever, we're trying to use the Auditor's 4 Office as kind of the lightning rod. If it relates to 5 grants, it's going to filter through there first and it 6 may extend out to something I may need to do or you may 7 need to do or you may need to know about. But we're 8 trying to get it that it has a central location where 9 the inquiry goes and then it comes out from there. 10 COMMISSIONER MOSER: And the grant funding 11 can help pay that salary. It can, can't it? 12 JUDGE KELLY: If she does it exclusively. 13 COMMISSIONER MOSER: Well, I know we do that 14 for the project manager. Which is the County Engineer. 15 COMMISSIONER LETZ: There may be a way to 16 get partial reimbursement. 17 COMMISSIONER MOSER: Right. 18 MRS. SHELTON: It's certainly something we 19 need to look into. 20 COMMISSIONER LETZ: It's actually in the 21 budget that way. 22 COMMISSIONER MOSER: That's what I thought. 23 Right. Correct. 24 COMMISSIONER LETZ: To -- to have a 25 reimbursement as to grant administration. 112 1 COMMISSIONER MOSER: Right. 2 COMMISSIONER BELEW: But in this particular 3 case, it was -- it was pretty much necessary for 4 Precinct 3 and 2 to work together because of the project 5 itself. But that we're probably not going to have a 6 bunch of those. So this was, kind of, a unique -- to 7 date anyway. 8 COMMISSIONER LETZ: Right. It's a little 9 bit unique. 10 COMMISSIONER MOSER: But there will be a lot 11 more of them come down the pike. 12 MRS. SHELTON: And part of even the one the 13 Judge is speaking of, it's due to the software that's 14 being used by the Office of the Governor. 15 JUDGE KELLY: It's first of the year kick 16 out. I mean, they all came out at one time. 17 MRS. SHELTON: Yeah. And so it was the same 18 issue, which is they had to approve every time we went 19 in and changed a certain box. 20 COMMISSIONER MOSER: Okay. 21 MRS. SHELTON: So that made it even more -- 22 COMMISSIONER LETZ: And the -- and like TDA, 23 they send these things to a bunch of people. They send 24 it to -- a lot of this stuff goes to -- well, the three 25 of us right here get copies of it. All of a sudden, you 113 1 know -- anyway. It just -- we need a better process on 2 them. And it may be, you know, if it's different types 3 of grants. But anyway. I visited, and they were -- 4 we're in compliance everywhere. We just need to figure 5 out how to get it through, so we're -- 6 MRS. STEBBINS: And to answer your question 7 to me, the problem would come if they all engaged in 8 conversation from the e-mails that come to the three of 9 them, then it would be -- 10 COMMISSIONER LETZ: And -- 11 MRS. STEBBINS: -- something that would 12 require a posting for a public meeting. 13 COMMISSIONER LETZ: -- that would happen. 14 JUDGE KELLY: Well, you'll be happy to know 15 we don't do it. 16 JUDGE KELLY: I know. Thank you. 17 COMMISSIONER LETZ: We don't -- we don't do 18 it, but -- 19 JUDGE KELLY: That's why there's so much 20 confusion. 21 COMMISSIONER LETZ: We don't do it, but we 22 end up all getting copied on the e-mails that someone 23 else sent, even though it may -- the Judge may reply to 24 Tanya, Tanya may reply to Cesar, and Cesar does a reply 25 to all, and then all of a sudden all three of us are 114 1 getting it. That's why it gets difficult. 2 JUDGE KELLY: So just -- and we take a full 3 cycle and just send it straight back to the Auditor's 4 Office. 5 COMMISSIONER BELEW: Okay, one last 6 question. I hope this is the last question I have. 7 Unless something else -- a new question comes out of the 8 answer. But would it be -- is the starting place for 9 this a recommendation from the grant supervisor in 10 Tanya's office? 11 COMMISSIONER LETZ: I think the 12 recommendation would be that for Tanya to develop a 13 process and we approve it. 14 COMMISSIONER BELEW: I'm saying -- okay, so 15 it comes from Tanya's office, because you have somebody 16 in there whose expertise is in grants and which things 17 should go where. 18 COMMISSIONER LETZ: Yeah. And most of 19 these -- 20 JUDGE KELLY: We're developing that 21 expertise. 22 COMMISSIONER LETZ: Right. And -- 23 MRS. SHELTON: Thank you. 24 COMMISSIONER LETZ: -- and these are all 25 audit related and that office is responsible for audits. 115 1 COMMISSIONER BELEW: Okay. 2 JUDGE KELLY: We gotta laugh about it, 3 right? 4 MRS. SHELTON: I'm smiling. 5 JUDGE KELLY: Okay, is there anything else 6 before we go into Executive Session? 7 COMMISSIONER MOSER: Oh, we got that one 8 thing you're gonna have. 9 JUDGE KELLY: Well, I was going to say 10 before we go into Executive Session -- 11 MS. GRINSTEAD: Sorry. One more thing. 12 Just for clarification. If we can go back to item 1.15 13 on the workshops. February 17th is a holiday, so I just 14 want to make sure -- 15 COMMISSIONER BELEW: What holiday? 16 MS. GRINSTEAD: President's Day. So 17 Commissioners' Court will be on a Tuesday that week. I 18 just want to make sure everyone's on board that that 19 date is still good for -- 20 COMMISSIONER LETZ: So 2-18. 21 JUDGE KELLY: So it's the 18th? Oh, man, 22 these holidays that I never had before. 23 MS. GRINSTEAD: And the juvenile calendar is 24 still set at 1:30 that day. You just have mental health 25 after that. So if we do 12:30 - 1:30 we're still fine. 116 1 I just want to clarify. 2 COMMISSIONER MOSER: Just the 18th rather 3 than the 17th. 4 MS. GRINSTEAD: Just 18th rather than the 5 17th. 6 COMMISSIONER MOSER: Yeah. 7 MS. GRINSTEAD: Thankfully there's no mental 8 health board meeting. 9 JUDGE KELLY: If y'all just knew what the 10 day after these holidays do to our schedule. It's 11 unbelievable. But good. Thank you. 12 So let's go back and I'm going to call item 13 1.19 again, which is a discussion regarding the 381 Tax 14 Abatement Policy, and we're going to take any comments 15 from the public before we go into Executive Session. 16 And I know Mr. Baroody has a public 17 participation form that he's filed with the Court. 18 Would you like to address us. 19 MR. BAROODY: George Baroody, 1616 Glen 20 Road. First, I'd like to say that, you know, you guys 21 get hassled about transparency but did I just hear that 22 you guys approved an amendment -- a budget amendment for 23 $12.85? That's pretty transparent I think. 24 So any ways. So as far as this tax 25 abatement policy that you guys are eventually going to 117 1 discuss. I just wanted you to consider for discussion a 2 few policy points. One would be to consider whether you 3 want to or not, I would say not, but not to unilaterally 4 enter into incentive agreements with properties for 5 businesses within the Kerrville City limits. The reason 6 I suggest you consider that is because for a reason 7 that's near and dear to your hearts, is the unfunded 8 mandate issue. Where if you actually incentivize a 9 project, if you're developing new roads, say, in the 10 City limit, that's an ongoing maintenance obligation to 11 the City, which isn't controlled by you. So I -- I 12 would suggest if it's a project inside the City limits, 13 you run that type of abatement through KEDC where you 14 guys kind of have that discussion. 15 So another one is consider residential 16 projects a little bit differently than others. One 17 suggestion that I'd like. If you're looking for 18 affordable housing, which I think a lot of times is what 19 people do to incentivize those residential ones, is you 20 want something that's a little more perpetually 21 affordable, as opposed to when -- when you in 22 incentivize the developer or the first-time buyer. All 23 subsequent sales, that subsidy is gone. So if it was 24 affordable housing you were looking at, it's not going 25 to be necessarily affordable after that first sale. So 118 1 consider that when you discuss residential policies. 2 Another is if a project has already begun or 3 is committed to being completed, you know, I've said 4 this before. It's just common sense. It's not an 5 incentive anymore at that point. And, you know, it's 6 kind of like, again, analogous to if this River Hills 7 project that they're talking about now, they're saying 8 that they're going to do 510 homes. If after building 9 200 of them they came to you and asked for an incentive 10 agreement, that's -- that project has already begun, 11 even if it's new housing on top of it. You know, it's 12 already been done. So I would have you consider that as 13 a point in your policy. 14 And the last one is, prior to kind of 15 approving the incentive on a project, consider how you 16 do your return on investment calculations as to whether 17 you're getting your, you know, bang for your buck. 18 Again, it's just thinking in terms of streets. If you 19 -- if some -- if a developer -- or you're incentivizing 20 a project and it's going to add some new streets where 21 the developer's going to pay for the streets, blah, 22 blah, blah, and everybody goes, yay, free streets. 23 You've got an ongoing annual maintenance that you can 24 calculate what it is. You know what your budget is for 25 your street department, you can figure out how many lane 119 1 miles -- or each lane mile cost per year to maintain. 2 At least the revenue coming from whatever project you 3 approve needs to exceed or match whatever ongoing 4 liabilities that you are taking on. And too many times, 5 like I say, it gets lost in the shuffle as far as, you 6 know, everybody likes something new but it's carrying 7 some long-term costs that nobody's looking at. So 8 consider putting it into your policy a more strict look 9 at that. You know, in general all of these are really 10 about nobody likes to look at numbers. But in a tax 11 abatement agreement, it's all about the numbers -- 12 COMMISSIONER MOSER: It's all about numbers. 13 MR. BAROODY: -- and they've got to add up 14 and unfortunately it doesn't appear that we've been 15 doing that in the City or the County a lot. We're just 16 kind of hoping and praying. So I'm hoping and praying 17 you'll consider those policy points. Thank you. 18 COMMISSIONER MOSER: Well, thank you, 19 George. 20 COMMISSIONER LETZ: George, a question for 21 you. Can I ask a question? 22 JUDGE KELLY: Sure you can. 23 MRS. STEBBINS: You've called the item. 24 You've -- the Judge has called the item, and so I think 25 that you can discuss it. 120 1 COMMISSIONER LETZ: The question I have, 2 George, on your idea, and I'm just going to go back to 3 one that didn't happen, Gateway. And there was a 4 question to do, you know, say, you know, the project was 5 built and the City went ahead and built the bridge 6 across the creek. And that was what they did but that 7 was clearly helping that project. What's your feeling 8 then on if -- when they start developing it, I mean it's 9 not going to all be done at once, it's done in phases. 10 All these projects are done in -- in little pieces at a 11 time. Do you think you shouldn't ever go in? Like 12 if -- 13 MR. BAROODY: No. 14 COMMISSIONER LETZ: -- the first phase was 15 to build a Target and the next phase was to build an 16 Academy. And the Target is there and the parking lots 17 are there. But the Academy is a new entity going into 18 that development. 19 MR. BAROODY: Okay. So -- 20 COMMISSIONER LETZ: Just curiosity. 21 MR. BAROODY: Yeah. So the -- basically it 22 goes like this. So Gateway is the example we're using. 23 And Gateway is coming forward and saying we're going to 24 build a project site with this much retail, this much 25 hotel, or whatever. They've outlined what the project 121 1 is. So there's an initial incentive that goes with that 2 and then you do the calculation at that initial thing on 3 the return on the investment thing. If it all adds up, 4 that project is already committed. So they haven't 5 discussed a further phase. Now, I think to your point, 6 if I say to you that -- again, with the Gateway 7 project -- that I'm going to build a strip center, and 8 I'm going to receive an incentive based on the return 9 that I'm projecting coming out of that strip center. I 10 then -- so the developer that's building it is building 11 that project. You then shouldn't be incentivizing a 12 business that sits inside of that strip center, because 13 you've already accounted for the revenue stream from 14 them to the developer. So that would be double-dipping. 15 And so, I mean, again, you guys can do whatever you want 16 but the numbers wouldn't add up. And so, but -- 17 COMMISSIONER LETZ: I was just curious. 18 That answers it. 19 MR. BAROODY: Yeah. And not to go off a 20 little bit too far, but when people talk about 21 residential return on the investment, the like to say 22 something like I'm building these houses and that's 23 going to generate sales tax dollars because those people 24 are going to go to Hobby Lobby and buy. And that's a -- 25 that's a mistake. It's -- the land use is generating 122 1 that. So we've already accounted for the Hobby Lobby 2 sales tax at Hobby Lobby. We wouldn't, then, double-dip 3 and apply that sales tax to the revenue coming out of 4 that residential. So keep that in mind when you do 5 residential as well. So thanks. 6 COMMISSIONER MOSER: Thanks. 7 JUDGE KELLY: Any other public comments? 8 Okay. With that we're going to adjourn into Executive 9 Session. Let me just state that Commissioners' Court 10 will adjourn into Executive Session to discuss Section 11 551.071, consultation with attorney as permitted by law, 12 and at 11:26 a.m. 13 COMMISSIONER LETZ: Judge, could I ask that 14 we do the item related to the Hill Country Youth Event 15 Center first because I see Mr. Williamson in here? 16 Isn't that on there too? 17 MRS. STEBBINS: Uh-huh. It is. 18 (Off the record discussion.) 19 JUDGE KELLY: Okay, we're going to come back 20 into public session. Item 4.1(b) on our agenda on 21 naming rights and contract at Hill Country Youth Event 22 Center, which requires consultation with our attorney 23 which may affect some of the contractual negotiations. 24 And you're writing this opinion right now? 25 MRS. STEBBINS: Yes, Sir. That it would 123 1 interfere with a third party's interest. 2 JUDGE KELLY: We have to have a written 3 opinion from the County Attorney who's in the process of 4 preparing that for us, and submit it to the Court. 5 Following which, assuming your opinion is that it will. 6 MRS. STEBBINS: It will, yes, Sir. 7 JUDGE KELLY: Then we have to have a 8 unanimous volt of the Court before we can go into 9 executive session to discuss contract negotiations in 10 that regard. 11 So I'm going to make a motion -- I'll make a 12 motion that we go into executive session to discuss 13 contract negotiations regarding the naming rights for 14 Hill Country Youth Event Center. 15 COMMISSIONER LETZ: I'll second. 16 JUDGE KELLY: I've made the motion, it's 17 been second by Commissioner Letz that we go into 18 executive session for contract discussions regarding 19 naming rights for Hill Country Youth Event Center, and I 20 have here dated today -- where is she? 21 COMMISSIONER MOSER: She's at the door. 22 JUDGE KELLY: Can we make this January 27th? 23 MRS. STEBBINS: Oh, yes please. 24 JUDGE KELLY: Make it a little bit better. 25 MRS. STEBBINS: I'm sorry. 124 1 JUDGE KELLY: I read the opinion from the 2 County Attorney that it would materially impact the 3 negotiations, so with that those in favor raise your 4 hand. Unanimous. Five zero, unanimous. So we will go 5 into executive session. If you would, Jake, stay. 6 We'll take up your issue first. 7 (Executive Session.) 8 JUDGE KELLY: Okay, it is 12:09 and we're 9 now out of executive session. Next item on the agenda 10 is 5.1 any action that may be required on matters 11 discussed in executive session. 12 COMMISSIONER LETZ: 4.1(b), I'll make a 13 motion that we request that Spectra Corp. and Jake 14 Williamson continue negotiations for the naming rights 15 for a ten-year deal, naming rights of the Expo Hall, or 16 Exhibit Hall at the Hill Country Youth Exhibit Center, 17 and it will not be for the Hill Country Youth Event 18 Center as a whole. 19 COMMISSIONER HARRIS: Second. 20 JUDGE KELLY: Motion's been made by 21 Commissioner Letz, seconded by Commissioner Harris to 22 authorize Spectra to continue -- pardon. 23 COMMISSIONER LETZ: No. 24 JUDGE KELLY: To authorize Spectra to 25 continue negotiating for the naming rights to the 125 1 Expedition Hall; not the Youth Event Center itself. Any 2 further discussion? Those in favor raise your hand. 3 Five zero. 4 Any further business before the Court today? 5 Then we stand adjourned. 6 * * * * * * 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 126 1 STATE OF TEXAS * 2 COUNTY OF KERR * 3 I, DEBRA ELLEN GIFFORD, Certified Shorthand 4 Reporter in and for the State of Texas, and Official 5 Reporter in and for Kerr County, do hereby certify that 6 the above and foregoing pages contain and comprise a 7 true and correct transcription of the proceedings had in 8 the above-entitled Regular Commissioners' Court. 9 Dated this the 2nd day of February, A.D. 10 2020. 11 12 /s/DEBRA ELLEN GIFFORD Certified Shorthand Reporter 13 No. 953 Expiration Date 04/31/2021 14 * * * * * * 15 16 17 18 19 20 21 22 23 24 25