1 1 2 3 KERR COUNTY COMMISSIONERS' COURT 4 Regular Session 5 Monday, February 10, 2020 6 9:00 a.m. 7 Commissioners' Courtroom 8 Kerr County Courthouse 9 Kerrville, Texas 78028 10 11 12 13 14 15 16 17 18 19 20 21 22 23 PRESENT: ROB KELLY, Kerr County Judge HARLEY BELEW, Commissioner Precinct 1 24 TOM MOSER, Commissioner Precinct 2 JONATHAN LETZ, Commissioner Precinct 3 25 DON HARRIS, Commissioner Precinct 4 2 1 I-N-D-E-X 2 NO. PAGE 3 *** Commissioner's Comments. 5 4 1.1 Consider, discuss and take appropriate 6 action to appoint Cheryl Dieringer to the 5 Emergency Services District #2 (ESD#2) Board. 6 1.2 Consider, discuss and take appropriate 8 7 action regarding the needs of the Hunt community in regards to the recycling 8 trailer. 9 1.3 Presentation regarding the "Heart of the 26 Hills Heritage Center, a regional museum 10 for the Texas Hill Country". 11 1.4 Consider, discuss and take appropriate 37 action to surplus a 2014 Chevrolet Caprice 12 with 202,334 miles and a bad motor, to be traded with vehicles on order. 13 1.5 Consider,discuss and take appropriate 38 14 action to accept the Kerr County Sheriff Racial Profiling Report, Tier 2, State of 15 Texas Mandatory form. 16 1.6 Consider, discuss and take appropriate 38 action on additional funding request for 17 Kerr Economic Development Corporation. 18 1.7 Consider, discuss and take appropriate 41 action on request to convert the part-time 19 position in the County Clerk's Office to a full-time position. 20 1.14 Consider, discuss and take appropriate 51 21 action to authorize the Engineering Department to issue a permit for Campbell 22 Creek Ranch, LTD to replace a cattle guard in Burr Oak Road at a location approximately 23 three miles south of FM 1340. 24 1.8 Consider, discuss and take appropriate 52 action on additional funding to replace 25 floor in the Union Church Building. New sub-flooring is required. 3 1 I-N-D-E-X 2 NO. PAGE 3 1.9 Consider discuss and take appropriate 56 action to accept the Annual Racial 4 Profiling Reports from Constable Pct. 4, and the 198th District Attorney. 5 1.10 Consider, discuss and take appropriate 57 6 action to approve and authorize County Judge to sign the General Services Agreement 7 with Bickerstaff Heath Delgado Acosta LLP. 8 1.11 Consider, discuss and take appropriate 63 action on implementation of the burn ban. 9 1.12 Consider, discuss and take appropriate 63 10 action to determine whether to allow the retail fireworks permit holders to sell 11 fireworks to the public in celebration of Texas Independence Day, pursuant to Texas 12 Occupations Code, Section 2154.202(h)(1). 13 1.13 Consider, discuss and take appropriate 70 action to appoint Kerr County representatives 14 to the Resource Recovery Committee (RRC), and the Comprehensive Economic Development 15 Strategy (CEDS) Committee. 16 1.16 Discussion regarding the budget workshop 73 calendar for fiscal year 20-21. 17 2.1 Pay Bills. 77 18 2.2 Budget Amendments. 78 19 2.3 Late Bills. 78 20 2.5 Accept Monthly Reports. 79 21 2.6 Court Orders. 80 22 III Information Agenda. 80 23 4.2(a) Consider, discuss and take appropriate 90 24 action on continuing employee health insurance benefits due to a serious health 25 issue. 4 1 I-N-D-E-X 2 NO. PAGE 3 *** Adjournment. 92 4 *** Reporter's Certificate. 93 5 * * * * * * 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 5 1 JUDGE KELLY: Good morning. It is Monday, 2 February the 10th, 2020. It's 9 o'clock in the morning 3 and the Kerr County Court in regular -- in session for 4 regular Commissioners' Court. If you would stand with 5 me for the pledge and the prayer, which will be led by 6 Commissioner Moser. 7 COMMISSIONER MOSER: Pray with me, if you 8 will, please. 9 (Prayer and Pledge of Allegiance.) 10 JUDGE KELLY: Be seated. The first thing is 11 this morning, I want to remind everybody that there is a 12 policy for no cell phones in Court. And this means if 13 your cell phone goes off our policy is that the Sheriff 14 will take it up and you can get it after the meeting. 15 And the next item on the agenda is public 16 input, and this is that part of the agenda where you 17 have the opportunity to come talk to the Court about 18 something that is not on the agenda. If it is on the 19 agenda, we ask that you wait until that agenda item is 20 called. But if you're going to speak to the Court, 21 whether it's now or later on, we do ask that you fill 22 out the forms that we to have at the back and up here at 23 the podium, which you can then give to our County Clerk, 24 Miss Dowdy, who then gives them to me, and that way we 25 know to call you when that agenda item comes up. We're 6 1 trying to get a little bit more diligent about 2 monitoring that. 3 So with that, is there anyone that would 4 like to address the Court that is something that is not 5 on the agenda? 6 Okay, then let's move to Commissioner's 7 comments. 8 COMMISSIONER BELEW: Rain. Rain is good. 9 JUDGE KELLY: Rain is good. 10 COMMISSIONER BELEW: Got some rain. 11 COMMISSIONER MOSER: I'll pass. 12 COMMISSIONER LETZ: Nothing, Sir. 13 COMMISSIONER HARRIS: Fingers crossed on the 14 rain. That's it. 15 JUDGE KELLY: Well, looks like it's a quiet 16 February so far, so that's good. 17 Let's move to the consideration agenda, item 18 1.1 is to consider, discuss and take appropriate action 19 to appoint Cheryl Dieringer to the Emergency Services 20 District #2. Commissioner. 21 COMMISSIONER HARRIS: . 22 COMMISSIONER HARRIS: We have a vacancy on 23 ESD #2, which is the Mountain Home Volunteer Fire 24 Department -- serves the Mountain Home Volunteer Fire 25 Department, and Cheryl Dieringer has said she would -- 7 1 said she'd like to step -- I don't know if she'd like 2 to, but she got her arm twisted and she's going to step 3 in and serve. 4 So Cheryl, would you come up and get the -- 5 JUDGE KELLY: We're going to get you sworn 6 in. 7 COMMISSIONER HARRIS: I guess we oughta make 8 a motion. So I move that we accept to put Cheryl 9 Dieringer on the ESD #2 Board. 10 COMMISSIONER BELEW: Second. 11 JUDGE KELLY: Okay, motion's been made by 12 Commissioner Moser -- by Commissioner. 13 COMMISSIONER HARRIS: , seconded by 14 Commissioner Belew to approve the appointment of Cheryl 15 Dieringer to the ESD #2. Is there any further 16 discussion? Those in favor raise your hand. Unanimous, 17 five zero. 18 COMMISSIONER HARRIS: Hold on. He's going 19 to read you an oath. 20 JUDGE KELLY: Now we gotta get you official. 21 Now I got two oaths. The first one is I'm going to need 22 you to raise your right hand. 23 (Cheryl Dieringer was sworn in.) 24 JUDGE KELLY: Okay, you're now official. 25 Congratulations. I did leave my pen sitting up there. 8 1 We'll both have to sign. This is County government, you 2 know. You can sign right here as the affiant. And 3 right here as affiant. And you are now official. 4 COMMISSIONER HARRIS: Thank you, Cheryl. 5 COMMISSIONER BELEW: If you don't take it 6 serious before you hear that, you certainly will after. 7 COMMISSIONER HARRIS: What am I getting 8 into. 9 JUDGE KELLY: Let me go ahead and call item 10 number 2 on the agenda, 1.2 consider, discuss and take 11 appropriate action regarding the needs of the Hunt 12 community in regards to the recycling trailer. 13 COMMISSIONER HARRIS: Well, I'll let -- go 14 ahead, you take off. I asked Shane to take a look at 15 this. We've had some community concerns that Hunt has 16 kind of created some problems in that they recycled so 17 well that once a week is just not working out for them, 18 and I know there's a couple people want to speak on 19 this. And Shane's got some numbers that we need to look 20 at. 21 MR. EVANS: Just a short report of total man 22 hours and total amount of waste for each location. What 23 I did put on there for y'all, and I'll tell y'all this 24 now. For the year from 1-29-19 to 1-29 of 2020, we had 25 a total of 570.5 man hours. That's for two people. And 9 1 then total weight of 151,740 pounds of recycle. And I 2 think that's a pretty good figure. 3 Reagan has some other figures that goes back 4 from 11-7 of '18 to 2005 -- 2020. 5 COMMISSIONER HARRIS: Okay, I think we have 6 a couple people want to speak of what they're running 7 into out in the Hunt area. 8 JUDGE KELLY: Why don't you recap what this 9 good problem is so everybody understands exactly what 10 the others up to talk about it. 11 MR. EVANS: Well, Hunt is asking for more 12 trailer time, to get a trailer longer. Maybe from one 13 week to two weeks, and we only have one -- excuse me two 14 trailers. And that one -- one of the trailers floats. 15 It goes from Turtle Creek to Center Point, and then to 16 Hunt. And then we have one that stays stationery at 17 Hays St. over there by our shop and it stays there 24/7. 18 Now that one has turned in some pretty 19 accessible hours, you know, well weights. And going by 20 the numbers of what we have Turtle Creek has 14,320 21 pounds for one year. Center Point has 26,620 pounds for 22 the year. Hays St. has 81,860 pounds for the year. And 23 Hunt has 28,940 for the year. 24 Now they get the trailer once a month. 25 Center Point has their trailer for two weeks, and they 10 1 have just about 2000 pounds less at 26,000 pounds. 2 COMMISSIONER MOSER: But that's for two 3 precincts. Center Point is for two precincts. Center 4 Point is for Precinct 2 and 3. 5 MR. EVANS: Yes, Sir. 6 COMMISSIONER LETZ: Well, Precinct 3 is also 7 at the maintenance facility. 8 JUDGE KELLY: They're all the maintenance 9 facility. 10 COMMISSIONER LETZ: But the maintenance 11 facility is in Precinct 3. 12 COMMISSIONER MOSER: Okay. But I was just 13 saying that's the reason it's two weeks in Center Point. 14 Okay, keep going. 15 MR. EVANS: Any how, just looking at some 16 suggestions that what we could come up with. Maybe get 17 some more time at Hunt to accommodate them. 18 COMMISSIONER MOSER: Well, you know if you 19 look at it, Hays St. has 81 -- almost 82 thousand. If 20 you take the other three and add them together, that's 21 about 90,000, so the two trailers are seeing about the 22 same amount all over the county. 23 MR. EVANS: Yes, Sir. 24 COMMISSIONER HARRIS: But Hays St. around 25 the clock where the other ones -- 11 1 COMMISSIONER MOSER: I understand. But the 2 others are around the clock if you take all three 3 together, you know. Yeah, okay. So why is Hunt 4 different than anybody else? Maybe we need them 5 everywhere increased, is my point. 6 COMMISSIONER HARRIS: Well, Precinct 4 is a 7 little over 550 square miles. And we have it one week a 8 month in Hunt, which is a long ways from everything 9 else. One solution might be an additional week and 10 possibly have it in Ingram. That would be a little bit 11 more centrally located, and you know Hunt people come 12 through Ingram pretty regular, as well as the Mountain 13 Home people and everything else. Whereas, I don't think 14 people from Mountain Home are going to go all the way 15 out to Hunt for recycle. They might come by the Hays 16 St., as we well know. And Precinct 1, I'm sure a lot of 17 that goes to Hays St., wouldn't you think, Harley? 18 COMMISSIONER BELEW: Yes, Sir. 19 COMMISSIONER HARRIS: So, I've had 20 preliminary talks, and nothing for sure. But I've 21 talked to the Mountain Home Fire Department, there's a 22 possibility of putting it there. I've talked to Ingram 23 ISD, and a possibility of -- nothing's in concrete, they 24 gotta talk to other people about possibly putting one 25 there. And so if we could add an extra week, I think it 12 1 might help. 2 Now, how do we do that, do we take it away 3 from one of these, or do we look at trying to get 4 another trailer. According to Reagan, last time we got 5 a trailer it was done through a grant, and it cost 6 around $14,000.00. 7 MR. GIVENS: 14 thousand, yes, Sir. 8 COMMISSIONER HARRIS: And in talking to 9 Shane, he doesn't like that trailer as much as far as 10 unloading, it's harder to unload than the older one you 11 had. Isn't that right, Shane? 12 MR. EVANS: Yes, Sir. It's just the way it 13 was designed. You just can't slide bins out. You have 14 to unload it. If they really stuff it full, you have to 15 unload the bins from the flat part of it and so you can 16 slide it out. 17 COMMISSIONER HARRIS: So everything we're 18 looking at, we want to try not to increase extra man 19 hours for Maintenance Department, but what can we do? 20 COMMISSIONER MOSER: Well, soundS to me just 21 like looking at this and listening to the discussion 22 that's it not where the trailer should be for what time, 23 that's part of it. But we have got a total capacity 24 problem. I know that I've been to the one on Hays St. 25 several times just 'cuz it's on my way someplace else, 13 1 but you can't take a can full of recycle and dump it in 2 Hays St. You gotta put it through the little slot. So 3 81,000, it would probably be more that that if it was a 4 more friendly dumpster than the one that you have. 5 So maybe we just need to look at totally the 6 trailers that we have and maybe we need more trailers, 7 and maybe we need a different one at Hays St., and so I 8 think we've got -- and this is a good problem. So 9 recycling the heck out of everything, so -- 10 COMMISSIONER BELEW: Well, does it cost us 11 anything to take this stuff someplace where they're 12 going to recycle it? There's only man hours involved, 13 and the expense of the trailer and the gas. 14 MR. EVANS: Yes. 15 COMMISSIONER BELEW: So if we took Hays St. 16 for example, if that wasn't there all the time and that 17 rotated like everything else, that gives you one more 18 trailer in another location. So everybody else does a 19 week at a time, except for Center Point, and it serves 20 two precincts. If you take the Hays St. out and add it 21 in rotation someplace else, further out in West Kerr 22 County, there's no added expense for another trailer, 23 everybody gets on the schedule. We put out a notice via 24 our Public Relations Director, and you're done. 25 MR. EVANS: Well -- 14 1 COMMISSIONER LETZ: Well, take it out or -- 2 it's used more than anybody else. 3 COMMISSIONER BELEW: It may be, but it can 4 still be used the same way. 5 JUDGE KELLY: I'm going to interrupt, before 6 we make any decisions, we've got people from the public 7 that want to speak, and I want to make sure that they 8 have an opportunity to be heard. So let me first of all 9 call, I've got Melissa Burns and Sandra Schmidt. Who 10 would like to address the Court? 11 MS. BURNS: I'm Melissa. First of all, 12 thank you for letting us talk, because we're kind of 13 frustrated in Hunt, because here's the thing. We come 14 load up our car with all of our stuff and we get there, 15 the trailer's supposed to come on either Tuesday or 16 Wednesday, we get there. If I'm not there at, you know, 17 8 o'clock in the morning, it's already full. And it's a 18 good problem, like what you're saying. It -- it's good. 19 We miss the days where we could drive through the place 20 on Hays St. and just in two seconds it would all be 21 taken out of our car. 22 We live and work at Camp Honey Creek, and 23 we're trying to, you know, teach our kid about 24 recycling. And there's a lot of camps in that area as 25 you know, and I know you don't have the capacity to do 15 1 that. But recycling should be easy. This is 2 frustrating. 3 And then we have to carry everything in our 4 car for a another month until it comes back, okay? And 5 sometimes, you know, they go and he dumps it, and he 6 comes back the next day, but sometimes it's not the next 7 day, and so it's just -- it's frustrating, and it makes 8 you want to not recycle, and I think that's a bad 9 feeling to have. 10 But I think what you said about -- or no, I 11 think it was you, that said about the -- putting it to 12 the top. I saw a man at the Hunt Church, he has big 13 cardboards in that little slot. And he was, I mean, 14 trying to get all that cardboard in that thing. 15 COMMISSIONER MOSER: It's a terrible design. 16 MS. BURNS: And he was more patient than I 17 am. But you know, it's just -- it needs to be simpler. 18 And I know that we could drive out to the landfill and 19 do it that way, but from Hunt -- I mean it's not easy. 20 COMMISSIONER MOSER: One thing. I take my 21 recycle to the recycle place on 534 because it's 22 convenient for me. But you take it, big open Dumpster. 23 I put it all in one can, dump it and I'm through. Maybe 24 we should look at, instead of trailers, I don't know, 25 what it would cost us to have dumpsters. 16 1 MS. BURNS: Well, there's a dumpster right 2 here on the corner of the courthouse, it says recycle. 3 And it -- 4 COMMISSIONER MOSER: If it was dumpsters it 5 would be so easy. But you have to have a dumpster 6 service to pick it up, and take it and haul it rather 7 than hauling a trailer. I think we oughta look at that, 8 because it would be easier for the citizens, and be 9 easier for Shane, and everybody else, not having to 10 spend man hours. I don't know what it cost for a 11 dumpster or to have somebody pick it up. 12 COMMISSIONER LETZ: A lot. 13 COMMISSIONER BELEW: It ain't cheap. 14 MS. BURNS: Well, right. And you'd have to 15 have four dumpsters. You'd have to have one for 16 plastic, one for cardboard, for one -- 17 COMMISSIONER MOSER: No, you don't. At the 18 recycle place, you just dump it all together. 19 MS. BURNS: Oh, that's right. 20 COMMISSIONER MOSER: You don't have to 21 separate it, which is great. 22 MS. BURNS: Which doesn't make any sense to 23 me. 24 JUDGE KELLY: Thank you. 25 COMMISSIONER HARRIS: Thank you. 17 1 COMMISSIONER MOSER: Thank you. 2 JUDGE KELLY: Miss Schmidt. 3 MS. SCHMIDT: Once again, thank you. 4 JUDGE KELLY: If you'd just identify 5 yourself, it's Sandra Schmidt? 6 MS. SCHMIDT: Yes. My question is more 7 about the summer, and this may not even be a 8 possibility, but I just kind of want to throw it out for 9 for topic of discussion later. It's very expensive for 10 us -- there's 8 camps in the Hunt-Ingram area, and we 11 have a lot of trash, we have a lot of recyclable items, 12 and it's very expensive to take it from Hunt to the 13 landfill area. And I know expense is a big problem for 14 y'all too. But if somewhere if the County could give us 15 just a little bit of help in that recycling, and I don't 16 have any idea what that looks like. I'm just kind of 17 throwing it out there for discussion, for June, July and 18 August. 19 COMMISSIONER MOSER: Good problem. Good 20 problem. 21 MS. SCHMIDT: It's kind of embarrassing when 22 our kids say, well why don't y'all recycle. And we 23 don't really want to say Kerr County doesn't, or is 24 going backwards or anything like that. 25 COMMISSIONER MOSER: We just need to have 18 1 more capacity. 2 MS. SCHMIDT: Right. And I don't know, it's 3 a problem. 4 COMMISSIONER HARRIS: Well, that's what 5 brought it up, and I put it on there, on the agenda. I 6 think maybe first thing maybe try to get an extra week 7 out there, but have it at Ingram. That's less drive 8 time for our maintenance people. A little bit easier 9 than trying to that winding road all way out to Hunt a 10 second time, and it could be checked a little bit 11 easier, and it might be the answer. 12 And y'all would use it a lot, because Hunt 13 would be coming through Ingram and I think it would get 14 used a lot more if it was a little bit more centrally 15 located. And right there in Ingram would be an easy 16 fix, I think. 17 COMMISSIONER MOSER: I'd like to ask Shane, 18 too, just to get -- 19 MS. SCHMIDT: Thank you. 20 COMMISSIONER MOSER: Get the the price of 21 the dumpsters. Get the price of dumpsters. 22 COMMISSIONER BELEW: Well, if you do a cost 23 analysis of that versus the gasoline and hauling our 24 trailers around. 25 COMMISSIONER MOSER: And man hours. 19 1 COMMISSIONER BELEW: So it might end up 2 being cheaper. 3 COMMISSIONER HARRIS: Okay. 4 MR. EVANS: If that trailer was in Ingram, 5 it would shorten our trip. Because from start to go -- 6 or start to finish, it's about two and a half hours to 7 go to drive to Hunt, load it up, unload and then drive 8 it all way back. Two guys are tied up for two and a 9 half hours a lot of time, and some of that is what I put 10 on my little report there is the drive time, unload 11 time -- 12 JUDGE KELLY: Is that one-way? Two and a 13 half hours one way? 14 MR. EVANS: Both ways. Round trip. Yes, 15 Sir. 16 COMMISSIONER MOSER: Could you do that for 17 next regular Commissioners' Court, come back with a cost 18 for dumpsters. And also, the cost of what it does for 19 the -- what it cost for us for the trailers. So you can 20 do an apples and apples comparison. 21 MR. EVANS: We don't really spend a lot of 22 money on the trailers itself. 23 COMMISSIONER BELEW: You have gasoline, you 24 have other things that's in your budget, but if you 25 compare those two, you've done, you know, you've pretty 20 1 much broken it out here. So if you do a cost analysis, 2 that versus the dumpsters, get the pricing on that 3 and -- 4 COMMISSIONER LETZ: Shane, what's the cost 5 of the dumpsters here? 6 MR. EVANS: I don't know. I'd have to ask 7 the Auditors. They would have that information. 8 COMMISSIONER LETZ: I know private. 9 Government may get a special rate. But it's about 10 $250.00 a week for a dumpster. 11 COMMISSIONER HARRIS: How much? 12 COMMISSIONER LETZ: $250.00 a week. 13 JUDGE KELLY: And that's offsetting the 14 aesthetic value to the entrance of courthouse. That was 15 sarcastic. 16 COMMISSIONER BELEW: I doubt we're spending 17 that. I doubt we're spending that. 18 COMMISSIONER LETZ: That's just what we -- 19 well, government may get a better rate. 20 COMMISSIONER BELEW: Now, we need to -- he's 21 going to price one unit. Really what we're talking 22 about is like five of them. 23 COMMISSIONER MOSER: About five. 24 COMMISSIONER BELEW: So you want to get your 25 volume pricing. Get the lowest price that way. You're 21 1 going to get five of them at once, you're going to get a 2 better price, or you should, so just don't multiply it 3 times five. You know how to do that. 4 MR. EVANS: Right. And these recycle 5 dumpsters, are they to be located at different locations 6 in the county, or is that -- 7 COMMISSIONER LETZ: Five locations. 8 COMMISSIONER MOSER: Well, get the price 9 first. 10 COMMISSIONER BELEW: Well, he'll have to 11 have that as part of his consideration. 12 COMMISSIONER MOSER: Of course, sure. There 13 are multiple people and multiple suppliers in dumpsters 14 too around the area. 15 COMMISSIONER BELEW: Not all are created 16 equal. 17 COMMISSIONER HARRIS: If you'll find that 18 out by next time, by that time I'll know from people in 19 Ingram if we could put one at the fire department, or 20 school, or whatever. And I think Reagan got -- 21 MR. GIVENS: Well, it really doesn't matter 22 right now, but I want you to be aware as far as that 23 trailer goes, we haven't been released from the grant 24 yet. I just want to tell you for information purposes. 25 We'll be released from it, should be in August. I was 22 1 actually involved in getting the grant for that trailer, 2 so I've been tracking with Shane's information so I can 3 report that to AACOG at the end of -- I had to do one 4 this last August, and then a final one this coming 5 August. And then after that, we should be released from 6 it. 7 JUDGE KELLY: And in that light, let me ask 8 a question, Shane. It looks like we have three very 9 heavy-use locations, right? 10 MR. EVANS: Uh-huh. 11 JUDGE KELLY: And we still have two 12 trailers. Is there any -- if you're going to price 13 this, maybe we oughta look at it from three to five. 14 Whether or not we have all dumpsters at all locations 15 because we still have the one trailer that we need to 16 keep using for grant purposes. So just giving you 17 variables. 18 COMMISSIONER LETZ: And when you're pricing 19 the dumpsters, there are a lot of different vendors. 20 But the dumpsters owned by Republic Services -- and I 21 want to make sure that they will take dumpsters from 22 other vendors for recycling. 23 COMMISSIONER MOSER: Good point. 24 COMMISSIONER BELEW: But they would be the 25 most likely, in my experience with them, to give you a 23 1 good price. You know when you -- 2 COMMISSIONER LETZ: I'm just saying that 3 make sure if you go with someone other Republic Services 4 that they will take a recycle material at no cost. 5 COMMISSIONER MOSER: Right, right. Good 6 point. Good point. 7 COMMISSIONER BELEW: You got all that. 8 JUDGE KELLY: I think the consensus is, this 9 is problem, but it's complicated. And it's expensive. 10 MR. EVANS: It is. Especially if we got a 11 third trailer, that would -- it would add a lot more to 12 our manpower or, you know, man hours that -- 13 COMMISSIONER LETZ: I don't think another 14 trailer is an option. 15 JUDGE KELLY: But a dumpster may relieve 16 some of the man hours also. 17 COMMISSIONER BELEW: Well, there is this, 18 and I'm kind of curious, and I've watched it happen, and 19 it was mentioned this morning, that sometimes the 20 trailer's there on the day it's supposed to be, and 21 sometimes it's not. Sometime it disappears a while 22 because it's full quick. So is that because of your 23 availability because of manpower? I know it gets pushed 24 to the back when something has to happen. 25 MR. EVANS: On the website it says from 24 1 Wednesday to Wednesday. We deliver it on Tuesday so 2 it's there Wednesday morning. And we -- especially at 3 Hunt, we do not deliver the thing with recycle in it, 4 because I've -- it's been brought up that we brought it 5 with recycle still in it, and we have not done that. 6 And on that -- on your report for the Center 7 Point, it'll say -- it will have on there "moved to 8 Hunt", and it'll also show like a 320 pound weight, 9 which you know it wasn't exactly full, but we made sure 10 it was empty before we got it to Hunt. So that was kind 11 of help -- 12 COMMISSIONER BELEW: So I guess there's been 13 a problem juggling time, people delivering the trailer, 14 picking up the trailer. Because this pick up part of it 15 when it's full is you can't predict that. 16 MR. EVANS: No, we can't. 17 COMMISSIONER BELEW: You can get a pretty 18 good running idea. 19 MR. EVANS: It would be nice if we could 20 keep a schedule. But Hunt, it's usually -- normally 21 with Hunt, I'll throw this in here, we deliver -- let's 22 say we deliver it on Tuesday. Usually by Wednesday 23 afternoon, we're having to empty it. And then usually 24 Thursday or Friday, we'll do it again because it won't 25 make it to the weekend. It'll be totally stuffed on 25 1 Monday and then stuffed piled up on the side of it. 2 COMMISSIONER BELEW: What do they weigh 3 typically full? What's an average full trip to the 4 dump? 5 MR. EVANS: Well, at Hunt we're looking at a 6 thousand plus pounds of recycle most of the time. 7 COMMISSIONER BELEW: They're not all pretty 8 much the same? 9 MR. EVANS: It fluctuates. I mean because a 10 lot of it is you have to consider the volume. Plastic 11 and aluminum cans don't weigh that much, but they take 12 up a lot of space. 13 COMMISSIONER BELEW: I don't want you to 14 tell me who has the most beer cans. 15 COMMISSIONER MOSER: Precinct 2. 16 (Laughter.) 17 JUDGE KELLY: That's an inside joke. 18 COMMISSIONER MOSER: That's because we can't 19 serve wine. 20 COMMISSIONER BELEW: Yeah, right. 21 COMMISSIONER MOSER: Touche. 22 MR. EVANS: We met -- well, this was kind of 23 a record for the Hays St. location, we had 17 hundred 24 pounds of it in one day, but that was because somebody 25 had gotten rid of their magazine collection dating all 26 1 the way back to 1982. So you know it was pretty heavy. 2 I mean those guys were coming back with back's sore and 3 everything. It was a rough day. 4 JUDGE KELLY: Okay. Any further discussion 5 on this? 6 COMMISSIONER HARRIS: So we readdress it. 7 JUDGE KELLY: It's a work in progress. 8 Y'all can report back to the Court and keep everybody 9 involved. 10 Next item on the agenda is 1.3 presentation 11 regarding the "Heart of the Hills Heritage Center, a 12 regional museum for the Texas Hill Country". Dr. 13 Rector. 14 COMMISSIONER MOSER: If I could say 15 something, Judge. I've heard Bill make this 16 presentation, and it's a combination of the Historical 17 Commission and the Library and this new facility, and 18 it's a wonderful thing. So I asked Bill if he would 19 come give us a quick review of what this center is. 20 DR. RECTOR: Thank you, Commissioner Moser. 21 Honorable Judge Kelly, Honorable Commissioners. I'm 22 Bill Rector. It is an honor and privilege to be here 23 with you here this morning talking about the Heart of 24 the Hills Heritage Center. This is a project that has 25 several years history behind it, and is looking very 27 1 promising right now. 2 Kerrville has some very historic structures. 3 Many of them have state markers associated with them. 4 This is Earl Garrett Street. We see the Masonic 5 building. We also see the Ranch Saloon and Masonic 6 Building also has a state marker. The Guthrie Building 7 at the end of Earl Garrett has two state markers on it. 8 However, we have many historic buildings, but we're one 9 of only six counties in the State of Texas that has no 10 history museum. 11 A group of citizens in 2016 met and decided 12 to look at this situation, and we had the first meeting 13 on October the 16, 2016. And I believe some of you 14 gentlemen participated in this process. We had the next 15 session on December the 6th, 2016, and we're over 200 16 people participated in this process. We had all three 17 newspapers, we had the Chamber of Commerce, we had the 18 CVB also participating in this. 19 One of the things that came out of it was a 20 survey and it became obvious that we're talking about 98 21 percent of people felt that yes a history museum was 22 necessary. Interestingly enough history of Kerr County 23 was the number one item, but families of Kerr County 24 were number two by 86 percent. 25 One of the things that is obvious to 28 1 everyone but sometimes needs to be reiterated is that 2 children are not innately born with a history, a 3 knowledge of the history of the community of which they 4 live. And the only way they get that is by teaching 5 that to them. 6 One of the things that came out of the 7 survey is that where should it be located. Well, it was 8 pretty obvious that felt like that it really needed to 9 be located in the downtown area, and it needed to be in 10 a stand alone building with perhaps some acreage with 11 it. 12 Summary of the focus group, yes a museum is 13 needed, it should be pursued, should be located in the 14 downtown area. But one thing that came out of it that 15 was very important and was reiterated over and over 16 again is that this facility needed to be planned from 17 the beginning and sustainable to be able to resist from 18 not just year to year, but decade to decade, and 19 generation to generation. 20 So what's been accomplished since 2016, a 21 steering committee was appointed, a name for the project 22 was selected and was registered with the State of Texas. 23 A non-profit corporation was created. Bylaws were 24 created and adopted. A logo was developed, a conflict 25 of interest policy was created and adopted. A 501(c)3 29 1 application was filed and accepted by the IRS and Board 2 of Directors was appointed. 3 COMMISSIONER BELEW: Bill, what's the 4 conflict of interest part of it? 5 DR. RECTOR: Conflict of interest is a set 6 of instructions that prevent any of the directors for 7 instance from procuring some of the items that are 8 collected. It would prevent the Board of Directors from 9 having a financial interest in the museum, and the fund 10 raising where they might benefit from a portion of it. 11 Similar to a conflict of interest policy with your 12 service on the Commissioners. 13 It is governed by a Board of Directors 14 consisting of 5 to 11 members. The members serve 15 three-year terms, and may be reappointed twice, for a 16 maximum of six years service on the Board of Directors. 17 The Board nominates its own replacement members, and 18 those members are elected by 75 percent of the vote. 19 Two to four officers are elected yearly. Subcommittees 20 can be year-wide. There is one member on the Board of 21 Directors that is appointed by the Kerr County 22 Historical Commission. There is also one member on the 23 Board of Directors that is appointed by the Friends of 24 the Kerr County Historical Commission. A name was 25 selected, Heart of the Hills Heritage Center. A logo 30 1 was created by Linda Stone. Her beautiful logo. 2 But continually we keep talking about 3 sustainability. How can this be designed as to last 4 from generation to generation. One of the factors that 5 fosters sustainability is governess. We need a Board of 6 Directors that are single minded, that continue from 7 year to year, to decade to decade with one purpose. 8 Our Board of Director is headed by a 9 Chairman. And as we noted two of the members are 10 appointed by the Kerr County Historical Commission and 11 the Friends, and these are permanent positions on the 12 Board of Directors. 13 The Kerr County Historical Commission, 14 you're very familiar with. They're an arm of county 15 government. They however have tremendous assets when it 16 comes to history. They are hard workers. They know 17 history. They do research. They interpret items. They 18 have a lot of talents that can be very very valuable to 19 the history center. 20 For instance, Kerr County Historical 21 Commission is very similar. They have a permanent seat. 22 They are involved with publicity in the fund raising. 23 Our current Board of Directors, we have four members 24 here with us today. Doug Wright, Dr. Doug Wright, is 25 Vice Chair. Linda Stone developed our logo. Julius 31 1 Neunhoffer represents Friends of the Kerr County 2 Historical Commission. David Jones is our Treasurer. 3 We have a very active Board of Directors that has met 4 about 48 times since they were -- since this was 5 created. 6 We have a mission statement. We visited 7 many other museums in the area and outside of the area, 8 some of which we would like to emulate; others we would 9 not particularly like to emulate. So we learned a lot 10 by visiting other facilities. 11 We were approached after we had looked at 12 several locations in the area and evaluated them and 13 decided for one reason or another this was not the ideal 14 location. 15 We were approached by the City with the 16 opportunity of a partnership with the City where the 17 Heart of the Hills Heritage Center would remain 18 independent, but would lease property from the City. 19 The A.C. Schreiner Home was offered by the City as an 20 opportunity and was attractive to us, because a museum 21 might not just house artifacts or exhibits, but it may 22 be an exhibit itself. That may help to draw people to 23 that facility. 24 We've moved on to a site plan, which has 25 been designed by an architect. It is on the campus of 32 1 Butt-Holdsworth Memorial Library. The Heritage Center 2 is located right here at the foot of Clay Street, and we 3 have a -- next to it that has a pavilion, is an area for 4 people to gather. There's plenty of parking, and also 5 there's access to the river trail. So a lot of 6 advantages. 7 It is located in the downtown area as was 8 suggested by the folks with the rendering of the 9 pavilion area that we just looked at, and the Heritage 10 Center is right here, and many people enjoying the 11 outside and the grounds of the Butt-Holdsworth Memorial 12 Library. 13 We would enter the Heritage Center from the 14 front door, right in here off of Water Street. And this 15 is what it would tend to look like when we enter the 16 front door with the ticket area right here. Area 17 showing -- a board showing like what's available in the 18 museum. It's another rendering of the first floor. 19 And I want to tell you that the first floor 20 is designed with children in mind. Everything on the 21 first floor is from 1900 and prior. Everything on the 22 first floor is handleable by children. They pick it up, 23 look at it, examine it. Everything on the first floor 24 is a reproduction. If it's broken, it can be replaced. 25 Children can be brought from the school to the Heritage 33 1 Center, can take them on the first floor, and they can 2 understand and be educated about our history on this 3 area. 4 We would enter right here, the front door. 5 There's an area right here where children could gather 6 if they're coming from school, or visiting people could 7 meet and watch videos on Kerr County history, or have 8 orientation. 9 Then we have a walkway through the first 10 floor which is -- shows what's going to be contained, 11 including ranching, and many of the activities that have 12 been critical to the development of Kerr County. 13 Second floor will be 1900 and beyond. Many 14 of the families that are important to Kerr County 15 history will be highlighted on the second floor. We 16 have a lot of things over here that are interesting 17 to -- or that are critical to Kerr County. 18 Health care. The Screwworm Program is 19 highlighted. Eugene Cernan, the astronaut living in our 20 area. Men like Commissioner Moser that were important 21 to our part partnership in space are really important to 22 Kerr County. 23 Second floor also has a walk pattern that 24 has been developed. We have two areas. This one in 25 this area, which would be highlighting families. 34 1 Children need to know who Sidney Baker was, who Earl 2 Garrett was, who the Cailloux's are, who Limon is, who's 3 Louis Hayes. Those families need to be part of the 4 education that this facility does. 5 We also have an area for traveling exhibits 6 here. The hatched areas where traveling exhibits will 7 be coming into the Heritage Center to be displayed. It 8 also is a place though that potential donors might 9 gather and we might be able to talk with them about 10 supporting the Heritage Center. 11 Third floor, storage. But we will have an 12 elevator that will go from all the way from the ground 13 for ADA access to the facility, and all the way up to 14 the third floor so that if someone with a disability 15 wanted to come up to the third floor for research to sit 16 at the research table, examine items or books, that 17 would be very possible to do. 18 So who will be attracted to Heritage Center? 19 Children, we've already talked about. Residents, if you 20 can get children there, you can get their parent there, 21 you can get their grandparent there. Tourists and 22 visitors. We want this to be a draw for the community, 23 and if we're successful at drawing additional people to 24 Kerrville, it will help all of us. It will help all of 25 our taxes, all of our sales tax revenues. 35 1 Tourism is important to Kerrville, and a 2 history museum is something that currently is not an 3 asset that we have. And how will we attract them? With 4 professionally designed exhibits. We'll have a 5 professional curator. Be our own paid employee. 6 Interesting but changing exhibits. We will change the 7 exhibits frequently so once you've been there, when you 8 come back they'll be something new for to you see. 9 Hands on objects, especially for children, 10 the first floor. Interesting and attractive site. The 11 Butt-Holdsworth Memorial Library campus is going to be 12 completely redesigned and the historic home in downtown 13 Kerrville on the library campus will also be a draw. 14 Gentlemen, thank you for your interest in 15 this project. Greatly appreciate it. And we appreciate 16 your support. And appreciate you coming to visit the 17 museum and participating in the various activities that 18 we're going to be looking forward to in the next few 19 months. 20 COMMISSIONER MOSER: Fantastic. Thanks, 21 bill. 22 COMMISSIONER LETZ: Question. What is the 23 funding mechanism to accomplish the task? 24 DR. RECTOR: We are collecting funds, 25 private funds. We have 3.7 million dollars committed. 36 1 It is a 4.8 million dollar project. We're in the 2 process of looking at raising the additional 1.1 million 3 at this time. We hope to do that within the next 12 4 months. As soon as that is -- that funding is 5 completed, we will begin work on the project. 6 COMMISSIONER LETZ: Great. 7 COMMISSIONER BELEW: In the places, Bill, 8 with good museums that you mentioned earlier -- 9 DR. RECTOR: Yes, Sir. 10 COMMISSIONER BELEW: -- and the visitors and 11 the tourists, are they really attracting that, and if 12 so, do they have any kind of estimates? 13 DR. RECTOR: Well, I can tell you from -- if 14 you look at Fredericksburg at the Nimitz Museum, for 15 one, it is a great draw for their community. And 16 General Hagee has been a mentor for our group. We've 17 gone over and met with him. He's been very forthcoming, 18 very willing to help us look at our plans, look at our 19 designs, and give us advice as to how to proceed. 20 Other museums tend to fit into the tourists 21 arrangement. Charlie McIlvain is one of our Board of 22 Director members. He feels like this center will be a 23 draw, in addition to the Western Art Museum, the KACC. 24 All of those will fit into making more people look at 25 Kerrville as a place to visit. 37 1 Gentlemen, thank you very much. 2 JUDGE KELLY: Thank you. 3 COMMISSIONER MOSER: Thanks for the members 4 of the Board that are here. Thank you. Very good. 5 Major asset for the community. 6 JUDGE KELLY: Next item on the agenda is 1.4 7 consider, discuss and take appropriate action to surplus 8 a 2014 Chevrolet Caprice with 202,334 miles on it, and a 9 bad motor, to be traded to with vehicles on order. 10 Sheriff Hierholzer. 11 SHERIFF HIERHOLZER: This is just one that 12 we've already scheduled to be traded in on the group of 13 cars that are on order. But with the rainy season and 14 hail season, I would rather go get it surplused and get 15 it to the dealer where we're trading it and get it off 16 of our inventory in case it suffered any hail damage, if 17 we can get it over there. It's drivable enough to get 18 it over there, but the mechanic says it's done. 19 COMMISSIONER BELEW: I'm curious what amount 20 of trade we're getting on that. 21 SHERIFF HIERHOLZER: Well, it's going to go 22 in with about six other vehicles. 23 COMMISSIONER BELEW: It'll disappear? 24 SHERIFF HIERHOLZER: Hu? 25 COMMISSIONER BELEW: The trade value will 38 1 disappear into that? 2 SHERIFF HIERHOLZER: Yes. 3 JUDGE KELLY: Well, one of the things that 4 I've learned in our storage analysis with our capital 5 improvement, surplusing these things sooner rather than 6 later is a plus. 7 COMMISSIONER BELEW: Well, I move for 8 approval. 9 COMMISSIONER HARRIS: Second. 10 JUDGE KELLY: Motion's been made by 11 Commissioner Belew, seconded by Commissioner. 12 COMMISSIONER HARRIS: To approve the 13 surplusing of the Chevrolet Caprice as presented. Any 14 further discussion? Those in favor raise your hand. 15 Unanimous, five zero. Don't leave, Sheriff. 16 1.5 consider,discuss and take appropriate 17 action to accept the Kerr County Sheriff Racial 18 Profiling Report. 19 SHERIFF HIERHOLZER: Y'all have it. Just 20 required every year. You should have a copy of it in 21 your backup. They've changed it some. It's also now, 22 you know, where it used to go in whatever file you had 23 over here, a stack of papers. It's also now reported 24 statewide to the TCOLE Commission and they have to keep 25 record. So that's why it had the signature on it, but 39 1 it's electronically submitted, which I've already had to 2 do and y'all just get a copy. So it's just to accept it 3 as presented. 4 COMMISSIONER HARRIS: This is a year's total 5 numbers? 6 SHERIFF HIERHOLZER: Yeah. 7 COMMISSIONER HARRIS: I move for approval. 8 COMMISSIONER BELEW: Second. 9 JUDGE KELLY: Motion being made by 10 Commissioner. 11 COMMISSIONER HARRIS: , seconded by 12 Commissioner Belew to approve the Sheriff's racial 13 profiling report. Any further discussion? Those in 14 favor raise your hand. Unanimous, five zero. 15 Item 1.6 consider, discuss and take 16 appropriate action on additional funding request for 17 Kerr Economic Development Corporation. Mr. Robles. 18 MR. ROBLES: Good morning. If you recall 19 during the budget progress KEDC had given a presentation 20 and had requested $45,920.00 of funding for FY 19-20 21 operation. Subsequently a contract was signed on 22 November 12th of the same amount; however, two weeks ago 23 we received an invoice for 50 thousand. Last week the 24 Court approved to pay the contract amount, and the 25 reason for agenda item is to discuss what action if 40 1 needed the Court would like to take for the additional 2 $4,080.00. 3 COMMISSIONER MOSER: Judge, I think we need 4 a better understanding of this increase from KEDC. It's 5 like an 8 percent increase for us, and there was some 6 reductions for EIC in that, and I don't understand it. 7 And I think Commissioner Letz doesn't fully understand 8 it, so I think we need to have KEDC -- 9 COMMISSIONER BELEW: I'd like to submit my 10 invoices that way, tack on another four grand on it. 11 COMMISSIONER LETZ: Yeah, I don't know. I 12 recall discussing it, but I don't recall if there was an 13 increase. And the fact that we signed a new contract in 14 November, which was well after the budget process for 15 that amount. I mean, I don't see the reason. 16 COMMISSIONER MOSER: Right. And I think 17 these funds do have to come out of contingency. Anyway, 18 we'll just bring this back if that's okay. 19 JUDGE KELLY: Before we leave the topic. I 20 do need to bring up, we did have a member of the public 21 question whether or not we had the requisite specificity 22 for this agenda item, and we presented that to the 23 County Attorney, so I believe that it was opined that 24 this was okay for us to -- 25 MRS. STEBBINS: Yes. This is okay -- 41 1 JUDGE KELLY: We're not taking any action. 2 It's being passed at this point. 3 MRS. STEBBINS: Even if it wasn't, it's 4 specific enough for the public to know what you're going 5 to talk to so they can come and participate in the 6 discussion if they want to. 7 JUDGE KELLY: Okay, then the next item on 8 the agenda -- we'll pass that one. The next item is 1.7 9 consider, discuss and take appropriate action on the 10 request to convert the part-time position in the County 11 Clerk's Office to a full-time position. Miss Dowdy. 12 MRS. DOWDY: Hello. Good morning. So I'm 13 here on the agenda to request to convert the part-time 14 position in the County Clerk's Office to into a 15 full-time position. So we've heard from the Capital 16 Improvement Program Committee, Brenda Hughes even 17 stated, I believe she said that we have -- the County is 18 bursting at the seams with records, and that's true to 19 my office. 20 So to be on course with the Court's desire 21 to free up space in the County and along with my own 22 desires to free up space in my own office, I'll need to 23 have someone to manage those records. We need to index 24 and scan records, or just make sure that those records 25 can actually be disposed before we dispose of them. 42 1 So the great part about this is the time, I 2 think, because I have the budget for it, the County 3 needs to free up space. An employee I have has already 4 proven to be dedicated, smart, fast learning, reliable, 5 flexible, and she fits right into the third family, and 6 great addition to the County. Miss Shilling is here 7 with us today. 8 So let's talk numbers. In the record 9 management fund this year, I had requested that 85,000 10 of the total amount in the fund be dedicated toward the 11 record management and preservation of that. I'll be 12 spending about 75 thousand in the next couple of weeks, 13 so that leaves us with a balance of about ten thousand, 14 which added on to that additional ten thousand, the 15 part-time -- the unexpended portion of the part-time 16 salary plus the ten thousand will -- should get us 17 through -- I mean, I think I've talked to the Auditor's 18 Office, that we would have plenty to get through to the 19 end of September. 20 So that said, long term come the next budget 21 season, I would ask that the Court allow for the actual 22 position, if it is full-time, 25 percent from the 23 general fund to be used, and then the remaining 75 24 percent from the records management, because right now 25 the duties of the position are juvenile matters so 43 1 that's not entirely records management, and the records 2 management funds can be used for salaries, that's been 3 determined. So that's long term that we can sustain the 4 salary over the next however many years. 5 So are there any questions at this point? 6 COMMISSIONER BELEW: Is this going to be her 7 full-time job doing records? 8 MRS. DOWDY: No. It's juvenile matters on 9 top of that, the records management, so it's going to be 10 an additional 11 hours per week of records management. 11 COMMISSIONER BELEW: Dedicated to exactly 12 what? 13 MRS. DOWDY: Of the additional 11 hours? 14 COMMISSIONER BELEW: Uh-huh. 15 MRS. DOWDY: Okay. That -- that encompasses 16 taking a file, opening it up, going into Odyssey and 17 making sure that those records are in fact scanned in, 18 and then we can dispose of the paper record that we no 19 longer need to keep. 20 COMMISSIONER BELEW: What year are you 21 starting with? 22 MRS. DOWDY: We have two closets full of old 23 probate cases. I mean we need to keep -- the State 24 makes us keep retaining 1951 and prior, so and then also 25 we like to keep the original will or codicil for -- for 44 1 probate cases. So it depends. That's why we need 2 somebody trained to make sure that we can dispose of 3 certain records. 4 I have two closets full of case files of 5 probate and juveniles, and then I also have an entire 6 back wall of criminal case summary sheets. And then 7 another back wall this way full of case files. 8 COMMISSIONER BELEW: Well, the need's been 9 established. But I'm trying to figure out if she's 10 going to put 11 hours per week toward this job? 11 MRS. DOWDY: Yes. Yes. 12 COMMISSIONER BELEW: What's the starting 13 point? Some of it's current, contemporary, I mean 14 you're filing stuff now. 15 MRS. DOWDY: My plan would be to start in 16 the closet because I think for IT, I think that's one of 17 our greatest needs to expand. And they're right next 18 door, so I think that would be the smart move to start 19 in those closets. 20 COMMISSIONER BELEW: Okay, so there's not a 21 specific -- 22 MRS. DOWDY: There's not a specific date 23 range, but it does include probate cases and juvenile 24 records. I mean there's some that are old and some that 25 are not so old. 45 1 COMMISSIONER BELEW: Would it be up to Miss 2 Schilling to determine where to start and prioritize. 3 MRS. DOWDY: Yes, absolutely. 4 COMMISSIONER BELEW: And does she require 5 any more training before that? 6 MRS. DOWDY: Minimal. Minimal training. I 7 mean she'll need to know what the Will looks like and/or 8 Codicil, and then we have to reenter within our probate 9 clerks who can determine that for sure. We have two 10 probate clerks. I'm not worried about her being able to 11 have the capability to make that determination. 12 COMMISSIONER HARRIS: Well, we discussed 13 having the possibility of getting interns to do a lot of 14 the scanning and stuff that we're needing to do, to get 15 that done. 16 COMMISSIONER BELEW: Well, could that be 17 beneficial to her if that was full-time? Would we want 18 to do it that way? 19 MRS. STEBBINS: I wouldn't want to encourage 20 the use of interns for juvenile matters that are very 21 sensitive information. 22 MRS. DOWDY: That would be my response. 23 COMMISSIONER HARRIS: Well, in general, and 24 nothing against Miss Schilling, I'm sure she's doing an 25 excellent job, but you know, I'm not for changing 46 1 part-time to full-time at this time of year. 2 COMMISSIONER BELEW: This all has to be 3 done, and we keep kicking the can, and somebody's got to 4 start somewhere doing this. Whether it starts in 5 Jackie's department, Miss Dowdy's department, or 6 someplace else, we all know storage is an issue, 7 requirements by law to keep these documents is an issue, 8 getting them transferred properly is an issue, so where 9 are we going to start. 10 COMMISSIONER LETZ: We are starting. We're 11 just not doing it full-time; we're doing it part-time. 12 COMMISSIONER BELEW: In each department. 13 She's got to do it in her department, too. 14 MRS. DOWDY: And I need additional manpower, 15 and I have the money right now to cover it, you know, to 16 fast track. 17 COMMISSIONER LETZ: I don't have a problem 18 with you doing some changing and using 11 hours to get 19 the balance you have left, but this is not a new 20 position for you. Because what I'm worried about is 21 backdooring new positions into our budget. 22 COMMISSIONER HARRIS: Exactly. 23 COMMISSIONER BELEW: I agree with that. 24 COMMISSIONER LETZ: So I won't go for a new 25 position. I will go for realigning for budget, and if 47 1 you can get this into a full-time position for the rest 2 of the budget year, I can go along with that. Using the 3 balance you have in part-time, and the balance you have 4 in record management. 5 JUDGE KELLY: I agree. And I'm -- and this 6 has nothing to do with you Challe; this has to do with 7 budget stuff. We went through this last summer and I 8 specifically asked what were the needs. And those needs 9 could not be articulated. We granted a part-time 10 position, that position that she's filling right now. 11 At that point in time we had a full-time clerk handling 12 nothing but juvenile. Juvenile does not require a 13 full-time clerk. We're seeing that it only takes a 14 part-time clerk to handle juvenile. 15 Since then, we had our Animal Control 16 Workshop out at the Youth Event Center, at which point 17 you offered the part-time position because you didn't 18 need it at that time. And now, because we're looking 19 into storage, which is a coming issue, it's certainly a 20 coming issue and something we needed to plan for. That 21 is now the springboard to have -- to add a full-time 22 position midyear? I am adamantly opposed to that. 23 I am fine with working with Miss Shilling on 24 the part-time basis. I am fine with working with your 25 funding that you have for the record storage. I'm fine 48 1 with planning how we're going to do this thing going 2 forward, but I am against adding a full-time employee 3 midyear. 4 MRS. DOWDY: Okay, then no action. Is that 5 right? 6 COMMISSIONER HARRIS: Agreed. 7 COMMISSIONER BELEW: I just want to get the 8 records done. I -- 9 JUDGE KELLY: And the CIP is trying to give 10 us an assessment of what we really need. And I think 11 that's what's really kind of opened the door to how to 12 use these record management funds. I think that's 13 great. I'm all in favor of that. But I'd like to 14 finish -- let the CIP finish their storage assessment 15 and get back to us and we'll know what we've got, and 16 have a plan going forward and not just do this mid year 17 willy-nilly. 18 MRS. DOWDY: So I'm in charge of my record 19 management in my office, and I can tell you that I have 20 the need to free up space. And I have a dedicated 21 employee already who would take on that additional 22 duties. And I need the manpower to do it, and I'll -- I 23 think this is an opportunity that I couldn't pass up 24 to -- to make use of it because if -- we've needed to 25 free up space for years. 49 1 JUDGE KELLY: I asked you specifically when 2 we were talking about storage what the County Clerk's 3 needs were at this point, and you said you were fine, 4 you had plenty of space. That's what you told us 5 several months ago. 6 MRS. DOWDY: But -- 7 JUDGE KELLY: I understand we have a huge 8 storage problem countywide, and we need to address it 9 systematically. I just don't want to do this piecemeal, 10 and I don't want to add permanent employees midyear. 11 That's a budget concern, just like we did last year. 12 COMMISSIONER LETZ: And if you can -- like I 13 said, if you can go back to your budget amendments, and 14 get more copies this year using records management in 15 your part-time line item, I have no problem with that. 16 I don't know how that -- you have to work with the 17 Auditor's Office with whether there's enough money in 18 those two line items to increase to a full-time from a 19 part-time for the rest of this year. 20 COMMISSIONER BELEW: For this amount, yeah. 21 COMMISSIONER HARRIS: And another thing. I 22 know Mrs. Hughes is doing an excellent job evaluating 23 all this stuff, but everything's preliminary, you know, 24 until we get to the end. I don't want to start jumping 25 through hoops just on the preliminary stuff. 50 1 COMMISSIONER LETZ: The bond issue is going 2 to have to pass before any of this happens. 3 COMMISSIONER BELEW: But you have the 4 limitation of space, you have a requirement by law, and 5 this is kind of a domino effect. Like the IT that 6 Jackie just mentioned. They're in less -- they're in a 7 dungeon basically, and so clearing up a little space so 8 they can expand. They need -- or every department needs 9 to throw stuff out, get it -- bring it in here and have 10 it turned into salvage or whatever it is. 11 But we gotta have -- if I had my way, if I 12 could wave a magic wand, I'd have one person in charge 13 of the whole county making an assessment, and making 14 sure that it got done. 15 COMMISSIONER MOSER: Are you looking for 16 another job? 17 COMMISSIONER BELEW: I'm not looking for 18 another job. 19 COMMISSIONER MOSER: I wouldn't want to be 20 that person. 21 JUDGE KELLY: Any further discussion? 22 MRS. DOWDY: Thank you. 23 JUDGE KELLY: Let's take -- it's ten 24 o'clock. Let's take a break and come back at ten after 25 ten. We have a timed item at ten o'clock, we'll handle 51 1 that and get back on the regular agenda. 2 (Break.) 3 JUDGE KELLY: Order in the Court. Next item 4 on the agenda is item 1.8 consider, discuss and -- oh, 5 excuse me, ten o'clock. No Charlie? 6 We need to take yours, yours is a timed 7 item, 1.14 consider, discuss and take appropriate action 8 to authorize the Engineering Department to issue a 9 permit for Campbell Creek Ranch, LTD to replace a cattle 10 guard in Burr Oak Road in the location approximately 11 three miles south of FM 1340. Charlie Hastings. 12 MR. HASTINGS: Thank you. Campbell Creek 13 Ranch, Limited has requested permission to replace an 14 existing six-foot long cattle guard that is within the 15 prescriptive right of Burr Oak Road. It's on their 16 property at a location approximately three miles south 17 of FM 1340. 18 The new cattleguard will be ten-feet long 19 for deer-proofing purposes. Campbell Creek Ranch, 20 Limited has already had the new cattle guard fabricated 21 by a welder in Junction, Texas. It's the same welder 22 that Kerr County has used in the past, and Kerr County's 23 specifications were followed on the fabrication of that. 24 A construction contractor will be used to 25 perform installation of the cattle guard and will 52 1 require a permit be issued by the Engineering Department 2 to perform said work within the Burr Oak Road 3 prescriptive right of way. 4 County Engineer recommends that the Court 5 authorize the Engineering Department to issue a permit 6 for Campbell Creek Ranch, Limited to replace a cattle 7 guard in Burr Oak Road at a location approximately three 8 miles south of FM 1340, and this is Precinct 4. 9 COMMISSIONER HARRIS: I move for approval. 10 COMMISSIONER LETZ: Second. 11 COMMISSIONER MOSER: Second. 12 JUDGE KELLY: Motion's been made by 13 Commissioner. 14 COMMISSIONER HARRIS: , seconded by 15 Commissioner Moser to approve the request for the cattle 16 guard on Burr Oak Road as presented. Any further 17 discussion? Those in favor raise your hand. Five zero, 18 unanimous. 19 Now we'll back to 1.8 consider, discuss and 20 take appropriate action on additional funding to replace 21 the floor in the Union Church Building. New 22 sub-flooring is required. Shane Evans. 23 MR. EVANS: Yes, Sir. I was allowed 24 $20,000.00 to replace the flooring at the Union Church. 25 And with the remaining $2,780.00 would be -- take that 53 1 out of the rest of my budget somewheres; however, when 2 they got -- when they started pulling out the old tongue 3 and groove flooring they found the -- 4 JUDGE KELLY: Sub-flooring. 5 MR. EVANS: The sub-floor was in bad shape. 6 And to give you an idea of how old it is, it's one by 7 six's that where nailed down with square nails. And -- 8 COMMISSIONER BELEW: Don't throw those away. 9 MR. EVANS: We're going to try to keep some 10 of those, I think. But it also kind of explains why it 11 was kind of spongy where they're wasn't any holes or 12 breaks in the floor. So what -- to replace the 13 sub-flooring goes passed the work that the contract was 14 originally for, so there -- it's quoted to me at 38 15 hundred dollars to replace the sub-floor. So the rest 16 of that $6,580.00 would be a little hard to take out of 17 any of my other line items, and so I was asking for more 18 money, if possible. 19 COMMISSIONER BELEW: If you're replacing did 20 you say with two by six's? 21 MR. EVANS: One by six's. The sub-floor is 22 one by six. And then -- 23 COMMISSIONER MOSER: You going to replace it 24 with plywood? 25 MR. EVANS: Yes. It would be replaced with 54 1 three quarters plywood. And then what they were calling 2 the -- they were going to use a plywood, a CDX four by 3 eight plywood underlayment. Because what it had was 4 originally was one by four's with the tongue and groove. 5 They're going to take one by four's out and put three 6 quarter inch down, so it would firm that floor up. 7 But with it being cupped and weakened as it 8 is, they are -- they don't want to guarantee the work if 9 it's not done, and if we're investing this kind of 10 money, we should go ahead and make it right. 11 COMMISSIONER MOSER: It happens into 12 projects like this, you tear into it and find out more. 13 COMMISSIONER HARRIS: We have no choice. We 14 didn't like walking on a trampoline. 15 JUDGE KELLY: Can you find the money? 16 MR. ROBLES: Contingency. 17 COMMISSIONER LETZ: Contingency. 18 COMMISSIONER MOSER: I think that's a good 19 use of contingency. 20 COMMISSIONER BELEW: What is the total? 21 MR. EVANS: They quoted me 38 hundred 22 dollars to replace the sub-floor of it, a CDX four by 8 23 plywood. 24 COMMISSIONER BELEW: That's the interlocking 25 plywood, right? 55 1 MR. EVANS: No. I think it's more of the 2 water-resistant type plywood. 3 COMMISSIONER BELEW: You can get a better 4 finish with that if you get that interlocking plywood. 5 It will -- 6 COMMISSIONER HARRIS: But with the flooring 7 on top of it. 8 COMMISSIONER BELEW: I know. But they have 9 it so it's like the tongue and groove, but it's plywood 10 and it interlocks. I don't know what the difference is 11 in the cost of that is, but that makes a lot better 12 floor. 13 MR. EVANS: What it's going to end up with 14 is two -- with the underlayment and the sub-floor, 15 that's going to be an inch and a half of flooring 16 underneath it. And then you're going to put the tongue 17 and groove flooring on it, so it should be pretty solid. 18 COMMISSIONER BELEW: You can stack something 19 as high as you want to, but if the foundation of it 20 isn't good, you know you have the same problem with it 21 again later. We've had some that I could name, but I'm 22 not going to right now. 23 So that's with what I'm saying, if we're 24 going to do this thing, and it really should be done, 25 not go cheap on that sub-floor. Sub-floor is just as 56 1 important as the top layer. 2 MR. EVANS: Yes, Sir. 3 COMMISSIONER LETZ: The contractor was told 4 -- I agree with what Commissioner Belew is saying, 5 there's a reasonably cost better alternative, but at the 6 same time the contractor's waiting, so -- 7 COMMISSIONER BELEW: Gotta get it done. 8 COMMISSIONER MOSER: So he estimated 38 9 hundred? 10 MR. EVANS: Yes. 11 COMMISSIONER MOSER: I move for approval to 12 approve the sub-floor of not to exceed $4,000.00. And 13 see if he can get the tongue and groove, and take it out 14 of contingency. 15 COMMISSIONER LETZ: Second. 16 JUDGE KELLY: Motion's been made by 17 Commissioner Moser, seconded by Commissioner Letz to 18 approve up to $4,000.00 for the sub-flooring for the 19 Union Church Building. Is there any other discussion? 20 Those in favor raise your hand. Unanimous, five zero. 21 Item 1.9 consider discuss and take 22 appropriate action to accept the Annual Racial Profiling 23 Reports from Constable Precinct 4, and the 198th 24 District Attorney. 25 That's pretty much almost the same thing as 57 1 we talked about the Sheriff's Department. 2 COMMISSIONER LETZ: I make a motion that we 3 accept the Racial Profiling Reports as presented. 4 COMMISSIONER HARRIS: Second. 5 JUDGE KELLY: Motion's been made by 6 Commissioner Letz, second by Commissioner. 7 COMMISSIONER HARRIS: To approve the Racial 8 Profiling Reports as presented by Constable Precinct 4, 9 and the 198th District Attorney. Any further 10 discussion? All those in favor raise their hand. 11 Unanimous, five zero. 12 The next item on the agenda is consider, 13 discuss and take appropriate action to approve and 14 authorize County Judge to sign the General Services 15 Agreement with Bickerstaff Heath Delgado Acosta LLP. 16 And let me start by saying, we did have an 17 objection to this with regard to the lack of specificity 18 also from a member of the public that we've reviewed 19 with the County Attorney, and just for the record, we've 20 found this adequate to be able to consider this? 21 MRS. STEBBINS: Yes, Sir. 22 JUDGE KELLY: For those of you wondering 23 what the objection was, they were asking what was the 24 amount of the contract. And there is no definite amount 25 in this contract. This is an hourly rate for services 58 1 provided. It's a contract that's not been updated in 2 nine years. In fact, the rates that they want to change 3 it to, I changed my personal rates to 20 years ago, 4 so -- 5 COMMISSIONER BELEW: Is there a cap on 6 something like this, Judge? 7 JUDGE KELLY: It's not a cap; it's just on 8 an as-approved basis. 9 COMMISSIONER BELEW: So it's not a budget 10 line? 11 JUDGE KELLY: No. 12 COMMISSIONER LETZ: It comes out of 13 professional services, but we have to -- we approve it 14 as we're going. 15 COMMISSIONER MOSER: It's says general 16 services. What kind of general service? 17 JUDGE KELLY: Legal services. 18 COMMISSIONER MOSER: Shouldn't we say that? 19 Legal -- 20 JUDGE KELLY: Well, I'm sorry. Let me go 21 back. When Commissioner Letz and I were back in Austin 22 back in the spring, we met -- we met with Chuck 23 Kimbrough, with his firm, and we were asking him to help 24 us on our subdivision rules. Remember we supplemented 25 all of that. 59 1 At that time, he brought to my attention we 2 had a 9-year old contract, but that he was willing to 3 come in and on those subdivision rules under that old 4 rate, which we did and we took advantage of that. 5 Now we're talking about our chapter 381 tax 6 abatement policies. We contacted him again, and he very 7 politely and appropriately reminded us that we have a 8 9-year old contract that needs to be updated, which 9 is -- which we're trying to do here. 10 He sent it. Heather actually contacted him. 11 Miss Stebbins actually contacted him, and he forwarded 12 the contract to me, I attached it to the attachments to 13 this agenda so that we could take a look at it and see 14 if we are ready to go ahead and approve an updated 15 contract with them so that they can assist us with this 16 chapter 381 tax abatement issue. 17 And we also have upcoming issues for 18 redistricting in the future. And of course everybody 19 has asked us who we're going to use for redistricting, 20 and he's likewise asking us if we're going to do that. 21 This does not commit us to use them for redistricting, 22 but if we decide to, we lock in what that rate is going 23 to be. Did I state it correctly? 24 MRS. STEBBINS: Yes, Sir. Chuck Kimbrough 25 wanted me to let y'all know that he's in Levelland 60 1 today. He said usually when these contracts come before 2 Commissioners' Court he really likes to be here and 3 wanted to apologize that he couldn't be here today. 4 But Commissioner Moser, to specify what that 5 firm does is they have since the early 80's, they are a 6 law firm, a full service law firm for Texas counties, 7 and they work for several Texas counties, and have 8 worked for Kerr County in the past, and are looking 9 forward to getting to continue to serve us under their 10 updated fee schedule. 11 COMMISSIONER BELEW: Now how's this more 12 beneficial or different than what we get from the 13 support from TAC? 14 JUDGE KELLY: It's just in addition? 15 MRS. STEBBINS: It is in addition. And 16 they're specialized in particular things like our needs 17 now for some economic development advice from -- 18 COMMISSIONER BELEW: So we're securing a 19 rate in the event that we don't get a simple answer from 20 TAC and need something more complicated? 21 MRS. STEBBINS: Yes. Or from me. They're 22 experts in ways that will protect the County and y'all. 23 JUDGE KELLY: TAC gives us more generic 24 advice, general advice. It's like, this is how counties 25 do it type of thing; whereas, when we work with our 61 1 individual law firms, they're giving us customized 2 advice as to how we should develop this policy, or how 3 we should handle these subdivision rules, or how we 4 should consider the redistricting issues. 5 COMMISSIONER BELEW: So this is an as-needed 6 rate? 7 MRS. STEBBINS: Yes. 8 COMMISSIONER BELEW: There's no retainer? 9 MRS. STEBBINS: No. 10 COMMISSIONER BELEW: Well, that's good. 11 MRS. STEBBINS: And he did say if y'all want 12 him to come down for the redistricting, that is separate 13 from this contract, but he'll come down and visit you if 14 you want him to. 15 COMMISSIONER LETZ: And we use them not all 16 that often, but what they do is very, very helpful to 17 have someone that is kind of an expert in subdivision 18 rules. 19 COMMISSIONER MOSER: Kind of like an 20 approval as to vendors, right. 21 COMMISSIONER LETZ: Right. 22 COMMISSIONER MOSER: Can't say that to 23 lawyers, but that's what it is. 24 MRS. STEBBINS: You'll see in that contract 25 an Exhibit A. It gives a paragraph about the services 62 1 they can provide to us. And so there's an order -- 2 JUDGE KELLY: How we authorize that, too. 3 MRS. STEBBINS: And there's an order 4 included in there for y'all to approve with the 5 contract. 6 COMMISSIONER LETZ: We used this law firm at 7 the last two redistricting, but there are others that do 8 the same service. Jim Allison is one. And I recommend 9 at that point that we get to more than just one. 10 JUDGE KELLY: On the redistricting? 11 COMMISSIONER LETZ: Yeah. 12 JUDGE KELLY: That's going to be very 13 competitive. But the good thing about when we had them 14 under the old contract, the nine-year old contract, when 15 we needed something, we contacted them. They came 16 straight over to meet us where the seminar was and 17 offered to continue to do the work for us on their old 18 rates. So that was a benefit of having it; otherwise, 19 we'd be doing what we're doing today back in the spring. 20 COMMISSIONER HARRIS: We've been getting a 21 bargain for awhile. 22 COMMISSIONER LETZ: I move we approve the 23 contract with Bickerstaff Heath Delgado Acosta LLP, and 24 authorize the County Judge to sign same. 25 COMMISSIONER HARRIS: Second. 63 1 COMMISSIONER BELEW: Second. 2 JUDGE KELLY: Motion's been made by 3 Commissioner Letz, seconded by Commissioner Belew to 4 approve the General Services Contract with Bickerstaff 5 Heath Delgado Acosta. Any other discussion? Those in 6 favor raise your hand. Five zero, unanimous. 7 Let's go to item 1.11 consider, discuss and 8 take appropriate action on implementation of the burn 9 ban. 10 COMMISSIONER LETZ: I move we approve our 11 standard policy of the burn ban. 12 COMMISSIONER HARRIS: Second. 13 JUDGE KELLY: Motion's been made by 14 Commissioner Letz, seconded by Commissioner. 15 COMMISSIONER HARRIS: To continue the 16 implementation of our burn ban. Any further discussion? 17 Those in favor raise their hand. Unanimous, five zero. 18 Okay, the next item we have on the agenda is 19 item 1.12. We do have a speaker on that. I want to 20 make sure I've got it right here. Consider, discuss and 21 take appropriate action to determine whether to allow 22 the retail fireworks permit holders to sell fireworks to 23 the public in celebration of Texas Independence Day 24 pursuant to the Texas Occupations Code. And this is Mr. 25 Jeffers, Tomas Jeffers. 64 1 MR. JEFFERS: Yes, Sir. Thomas Jeffers, 2 Open Arms Ministry, representing Mr. W. Fireworks. Just 3 kind of give you a little history. I went into the 4 business with them as a percentage, they paid the church 5 a percentage, in 2009, Christmas of 2009. 6 Summer of 2010, I make enough at the 7 fireworks store through the year to have a camp for kids 8 that's free. I rent a camp, and they just come for 9 free. And I've taken anywhere from, I guess, my lowest 10 was 35 and the highest was 67 one summer. And that's 11 what the fireworks does. It's -- I have a large group 12 on Wednesdays, about 50, which is fixing to grow because 13 we're going to move location because we're maxed out 14 where we're at. Going to be moving locations. 15 My Wednesday night's going to grow. We're 16 feeding them every Wednesday night, plus about 20 adults 17 that work. And so the money that I make from the 18 fireworks, that's what it does, it goes to kids in the 19 community helping them. Taking them skating or whatever 20 we do through the year also, you know. 21 COMMISSIONER HARRIS: I asked Tom to come in 22 today just to show you what these fireworks do for them 23 and the community over there. He does an excellent job 24 with them, so I would -- 25 MR. JEFFERS: Could I share a story about a 65 1 little girl? 2 COMMISSIONER HARRIS: Sure. 3 MR. JEFFERS: Two years ago -- and this is 4 not just for here. I had a lady out of Blanco call me, 5 and said my aunt visited your church and she said y'all 6 have a camp in the summer for kids, I said yes, Ma'am. 7 She said can my niece come. I said, yeah sure, most 8 definitely. I had no idea what I was getting myself 9 into. 10 The mother shows up with her niece, and this 11 kid is all in black, earrings, I mean just everywhere, 12 and will not even speak. You know, when she got out of 13 the car, I said good morning, and she just brushed right 14 by me. We went on out to camp, and Tuesday morning, you 15 know, good morning, and she just I mean just brushed -- 16 I men wouldn't even speak. Kind of was a loner out 17 there by herself. 18 And I got some awesome kids in the youth 19 group at that time. And the girls wouldn't leave her 20 alone. I mean they were just staying with her trying to 21 include her and get her to come, you know, play with 22 them and play kick ball. 23 And Thursday morning, I did not recognize 24 her when she came in the lunch room for breakfast. She 25 had borrowed some clothes, she wasn't in black, all the 66 1 earrings was gone, all the black washed off her face, 2 the black lipstick, all the black was gone. 3 Thursday night she gave her heart to the 4 Lord that night during church. And when the mother 5 picked her up Friday afternoon, the little girl busted 6 out of our church at a dead run, grabbed her mother and 7 just held her for the longest. And they just stood in 8 the parking lot. And I told my church, just one, just 9 one, and we accomplish what God's called us to do. And 10 that's one of the best stories that comes out of this. 11 COMMISSIONER HARRIS: You're going to make 12 us cry. 13 MR. JEFFERS: I've been telling this for a 14 couple years, and I still do. I wished I had had it on 15 video. 16 JUDGE KELLY: What we're really trying to do 17 here is this relates to selling fireworks for the 18 upcoming -- 19 MR. JEFFERS: Yes, Sir. 20 JUDGE KELLY: -- Texas Independence Day, 21 which is March the second. 22 MR. JEFFERS: Yes, Sir. 23 JUDGE KELLY: And so this would be that 24 weekend before the leap year February 29 -- 25 MR. JEFFERS: Yes, Sir. In fact, the days 67 1 if you would let me open would be February 25th through 2 March the 2nd, I'll do Friday, Saturday, Sunday and 3 Monday. And the State gives us six days, but it's new. 4 I mean you're not going to sell nothing Wednesday and 5 Thursday, that's for sure. And so, and we have to close 6 on the 2nd. 7 COMMISSIONER MOSER: So what specific motion 8 and what is the specific things that we can do? 9 COMMISSIONER HARRIS: Well, I would move 10 that we approve being able to sell fireworks in the 11 County for Texas Independence Day. 12 COMMISSIONER LETZ: Second. 13 COMMISSIONER BELEW: Second that. 14 COMMISSIONER MOSER: Do we have to do that 15 every -- 16 COMMISSIONER BELEW: We do it every time. 17 COMMISSIONER MOSER: What's the deal with 18 the deal with rockets with fins and -- 19 COMMISSIONER HARRIS: That's dry, that's 20 different, and we're not under that right now. 21 COMMISSIONER MOSER: So that's another thing 22 we would have to impose if we wanted to. 23 COMMISSIONER HARRIS: And we did in the last 24 one. 25 MR. JEFFERS: Could we discuss that for a 68 1 moment? 2 COMMISSIONER HARRIS: Sure. And when I went 3 into it -- as a matter of fact, the second time I opened 4 that summer everything was banned. And then that 5 Christmas, sticks and fins is what they call it, sticks 6 and fins. There's really nothing to describe it, sticks 7 and fins. 8 Personally, sticks and fins to me is those 9 rockets, you know, like the Texas pop rockets, they call 10 them now. And also, we have missiles that -- which I 11 get very few of. 12 But with the old law of the sticks and fins, 13 it has incorporated a lot of my children stuff. Like 14 the small bees, they're about this long but they got 15 wings on them. And so the old law was if it had wings, 16 sticks and fins, but also if it has wings. And so a lot 17 of my small children stuff with wings has been banned in 18 the past. And honestly they're really no danger. 19 COMMISSIONER BELEW: They don't really fly? 20 MR. JEFFERS: No, Sir. They shoot across 21 the ground. 22 COMMISSIONER MOSER: But they got wings. 23 MR. JEFFERS: And we do have some bigger 24 ones that when we sell them to the customers, we tell 25 them you have to have a smooth surface, because if you 69 1 just lay it down in the rocks, it might go up your pant 2 leg. 3 (Laughter.) 4 MR. JEFFERS: And like I say, I don't know 5 how to handle that on the sticks and fins. But whether 6 now or in the future, I would maybe like to bring in 7 some pictures and say like here's my little children's 8 stuff, could we take it out of that category. 9 COMMISSIONER MOSER: Andy Murr's Office is 10 right across the way. 11 MR. JEFFERS: Sir? 12 COMMISSIONER MOSER: Andy Murr's Office is 13 right across the way. 14 COMMISSIONER HARRIS: Yeah. We get to say 15 if it's reworded. 16 COMMISSIONER BELEW: It's kind of an all or 17 nothing thing with those can be cut out, or we can't 18 save out or cut out a category. 19 JUDGE KELLY: Okay, any other discussion? 20 COMMISSIONER BELEW: Yes. I'd like to say 21 anytime there's an opportunity for Texans to celebrate 22 Independence Day they oughta be able to do it. With 23 fireworks. 24 COMMISSIONER HARRIS: And to help children. 25 COMMISSIONER BELEW: Especially if they help 70 1 kids. 2 JUDGE KELLY: I interrupt that as a motion 3 to approve the selling of fireworks in celebration of 4 Texas Independence Day? 5 COMMISSIONER BELEW: Yes. 6 JUDGE KELLY: Okay, the motion's by 7 Commissioner. 8 COMMISSIONER HARRIS: And seconded by 9 Commissioner Belew. 10 COMMISSIONER HARRIS: Yes. Any further 11 discussion? Those in favor raise your hand. Five zero, 12 unanimous. 13 Item 1.13 consider, discuss and take 14 appropriate action to appoint Kerr County 15 representatives to the Resource Recovery Committee, the 16 RRC, and the Comprehensive Economic Development Strategy 17 Committee. That's CEDS, C-E-D-S, of AACOG. 18 We attached a copy of the letter. We didn't 19 know these were coming due. You'll recall that we 20 actually interacted with the Resource Recovery Committee 21 about the split tires in the abandon gravel pit back 22 earlier in the spring. 23 There's now a vacancy on that committee and 24 they're asking us for a nomination for that committee as 25 well as the CEDS Committee, which deals with economic 71 1 development. So this really is pretty much information, 2 getting any suggestions so we can get them back and get 3 our nominees submitted to AACOG, is what this really is. 4 COMMISSIONER LETZ: What does the CEDS 5 Committee deal with? Do you have any -- I mean I see 6 what they say in the letter, but it's kind of generic. 7 JUDGE KELLY: I've never worked with them, I 8 don't know. We've got an opportunity to put somebody on 9 it, so I think we should. 10 COMMISSIONER HARRIS: When do they need to 11 know? Or when do we need to -- 12 JUDGE KELLY: I think it's this week. 13 MRS. GRINSTEAD: I think the meeting is this 14 week. But on that regional -- or Resource Recovery 15 Committee, I believe our current representative is Ray 16 Garcia. 17 JUDGE KELLY: That's right. And on that 18 one, I'll make a motion that we substitute Reagan Givens 19 to serve on that. Well, it's our solid waste. That's 20 what we worked with last time. You and I worked 21 together on stopping that with the TCEQ. 22 COMMISSIONER BELEW: He seems excited. 23 JUDGE KELLY: Well, it's not like his 24 plate's not full, but we oughta at least hold that place 25 for Kerr County. 72 1 COMMISSIONER LETZ: I'll second your motion. 2 JUDGE KELLY: And we're your friends. 3 COMMISSIONER MOSER: You don't need any 4 enemies. 5 JUDGE KELLY: I'll make a motion to appoint 6 Reagan Givens as our representative on the Resource 7 Recovery Committee. Is there any other discussion? 8 Those in favor raise your hand. Unanimous, five zero. 9 COMMISSIONER HARRIS: You usually get this 10 kind of stuff when you're not in the room, I found out. 11 JUDGE KELLY: And with regard to the CEDS, I 12 don't know what to tell you about that. That is going 13 to be some sort of economic development interfaced. 14 COMMISSIONER LETZ: We could -- maybe 15 Commissioner Moser can go down to the meeting on 16 Wednesday and see what -- what we should come up with. 17 COMMISSIONER MOSER: We can probably make a 18 call and find out what it's about. 19 COMMISSIONER LETZ: How about Commissioner 20 Moser look into the details of it and at the next 21 meeting we can look into the details. 22 COMMISSIONER MOSER: There you go, okay. 23 Sounds like a deal. 24 JUDGE KELLY: So on the CEDS, that's going 25 to be a Moser inquiry? 73 1 COMMISSIONER MOSER: Right. 2 JUDGE KELLY: Okay, moving right along. The 3 next agenda item is 1.15 consider, discuss and take 4 appropriate action to approve company for salary survey. 5 COMMISSIONER LETZ: Judge, I think we really 6 oughta to do this after we do the interviews and -- or 7 presentations in executive session. 8 JUDGE KELLY: Okay, so we'll pass on 1:15 at 9 this point and come back to that. 10 And then we have item 1.16 discussion 11 regarding the budget workshop calendar for fiscal year 12 20-21. 13 MRS. SHELTON: You have in front of you -- 14 Tanya Shelton, County Auditor. You have in front of you 15 the Kerr County budget calendar. This is probably just 16 up for first discussion. And please note that this one 17 is based -- the timeline is based on the tax rate; not 18 exceeding the voter approval tax rate. Voter approval 19 tax rate is a new terminology. Compare it to what last 20 year was the rollback tax rate. 21 Make sure you're on the page that starts 22 with April the 20th, and that is a Monday. And at that 23 time the County Judge will be presenting a proposed 24 budget to Commissioners' Court. That is a little bit 25 change in our procedure is my understanding. 74 1 And then the rest of it pretty much is set 2 for new dates following kind of the process that has 3 been used in the past. 4 JUDGE KELLY: And just for purposes of 5 clarification, and I'm really looking for your input 6 here. The discussions that I've had with the Auditor is 7 basically our part of the calendar hasn't changed much 8 as all, other than I'm going to present a budget. 9 There's some changes in there. Most of this really 10 pertains to the -- the time tables based on the tax rate 11 that requires the order of approval. 12 MRS. SHELTON: Last year -- to expand on 13 that a little bit. Last year, I think it was in 14 September whenever y'all actually passed the budget. 15 This year we're moving up to August. And so if we were 16 to exceed the voter approval rate, that timeline would 17 even go up to I think it's about August the 10th. So 18 that's some of the major changes. But we haven't cut -- 19 we haven't changed anything that's in the part where we 20 ask for information from the departments. What's been 21 changed is just speeding up when the presentation is and 22 when the votes will happen. 23 COMMISSIONER MOSER: So we have the 24 workshops from June 22nd to July 20. So for a month for 25 workshops. 75 1 MRS. SHELTON: Yes. 2 COMMISSIONER LETZ: I would -- some of the 3 ones that move up a little bit in my mind are going to 4 be additional personnel. I think -- it just seems that 5 we should -- we push so much of this as personnel, the 6 COLA, and the insurance and all that, some of those we 7 don't get the rates. But the personnel issue, I think 8 we'll have a good enough idea. Some of those things is 9 to move up a little bit in the process so we -- 10 MRS. SHELTON: So to your point, we could 11 change the June 24th and June 29th, switch those with 12 the July 3rd and July 15th. 13 COMMISSIONER LETZ: Health insurance, we 14 don't usually get that, Jennifer, until that's pretty 15 late, isn't it? 16 MRS. DOSS: If I remember correctly, yes. 17 It's the end of July, August. I can find out. 18 MRS. SHELTON: In general, Commissioner 19 Letz, what we'll be working on, according to 20 historically, I believe, it's about a four percent 21 increase in those benefits every year. So to start 22 with, we'll be working on that premise, and then as it 23 gets later on, we'll have time to firm that up. 24 COMMISSIONER LETZ: So it looks like the 25 three in July, the 13th, 15th and 20th are kind of the 76 1 same type, same thing. 2 MRS. SHELTON: And we can always cancel, you 3 know, if we get there early. 4 SHERIFF HIERHOLZER: So when are the 5 department heads due? 6 MRS. SHELTON: The department heads will 7 open on May the 11th, which I think is -- it's either 8 the same date, or the same week at least. It is on a 9 Monday. 10 SHERIFF HIERHOLZER: Okay. 11 MRS. SHELTON: And then the deadline for it 12 to be returned is June the 12th. And then on June 15th 13 is when we open it for the rest of the Commissioners to 14 look at it. 15 JUDGE KELLY: So this is pretty close to 16 what we've done. And so you need us to approve this? 17 Or is this just -- 18 COMMISSIONER BELEW: It's subject to change, 19 right? 20 MRS. SHELTON: Yeah. What I would request 21 kind of. I know that like James and my being out of the 22 office has been considered, and I know the Judge gave me 23 one day that he would be out of the office that's been 24 considered. If y'all would take a look at it. There's 25 probably some times that may need to be looked at also 77 1 on what time time somebody may be available. 2 COMMISSIONER MOSER: Yeah. We asked Tanya 3 to bring this because we had other workshops we're 4 considering, and this was probably a driver in workshop 5 dates. So that's the other reason I asked Tanya to come 6 in early and to make sure we don't have a conflict with 7 Commissioner's schedule. 8 JUDGE KELLY: So really what you need for us 9 to do. And this is for discussion, and we have it for 10 discussion so all of us take a look at these dates and 11 see if we have any personal conflicts and be able to 12 discuss that with the Auditor's Office, and Jody. 13 MRS. SHELTON: And Jody. And Jody and I 14 will talk about it. 15 COMMISSIONER MOSER: So this is a draft. 16 MRS. SHELTON: This is a draft. 17 COMMISSIONER MOSER: Thank you, Tanya. 18 JUDGE KELLY: Okay, thank you. 19 COMMISSIONER MOSER: Very good. 20 JUDGE KELLY: Okay, that's completed the 21 regular agenda. We have an approval agenda. Bill pay. 22 MRS. SHELTON: For Kerr County, we have 23 $2,055,489.69. That's because we're paying most of our 24 tax notes and we pay principle in the month of February. 25 So that's getting all of those paid. 78 1 The Airport 9,344.93. Adult Probation 2 $922.52. And then District Clerk fees $2,768.97. 3 COMMISSIONER MOSER: Move we pay the bills 4 as submitted by the Auditor. 5 COMMISSIONER BELEW: Second. 6 JUDGE KELLY: Motion's been made by 7 Commissioner Moser, seconded by Commissioner Belew to 8 approve the budget as presented -- excuse me, to pay the 9 bills as presented. Any further discussion? Those in 10 favor raise your hand. Unanimous, five zero. 11 Budget amendments. 12 MR. ROBLES: Yes, we have two today. One 13 for the Sheriff Donation Fund, and one for 14 nondepartmental due to Sheriff to cover some overtime. 15 Some of this was due to the incident out at the movie 16 theater. 17 COMMISSIONER BELEW: Move for approval. 18 COMMISSIONER MOSER: Second. 19 JUDGE KELLY: Motion's been made by 20 Commissioner Belew, seconded by Commissioner Moser to 21 approve budget amendments as presented. Any further 22 discussion? Those in favor raise your hand. Unanimous, 23 five zero. 24 Late bills. 25 MRS. SHELTON: And just for clarification, 79 1 late bills does not mean that we're paying them late; it 2 means they were submitted them late, and we want to go 3 ahead and get them in for y'all to approve right now. 4 And so for the County General Fund, we have 5 $292.23, maybe 25 cents? Road & Bridge $144.00, and 6 then we've got the Kerr County/Center Point Wastewater 7 Treatment was another $91,295.00. And we do have the 8 money enough to pay that, or will. 9 COMMISSIONER LETZ: Make a motion that we 10 approve the late bills as presented. 11 COMMISSIONER HARRIS: Second. 12 JUDGE KELLY: Motion's been made by 13 Commissioner Letz, seconded by Commissioner Harris to 14 approve the late bills as presented. Any further 15 discussion? Those in favor raise your hand. Unanimous, 16 five zero. 17 Auditor reports. 18 COMMISSIONER HARRIS: Yes, for January 19 2020 -- 20 JUDGE KELLY: Whoa, whoa, whoa, whoa. 21 Auditor reports. You have any? 22 MRS. SHELTON: We do not have any. 23 (Laughter.) 24 JUDGE KELLY: Now report. 25 COMMISSIONER HARRIS: January 2020, standard 80 1 monthly reports from Constable Precinct 1, Tommy 2 Rodriguez, Constable Precinct 2, Kyle Schneider. Fines, 3 judgments and jury fees collected for J.P. 1, Mitzi 4 French, J.P. 2, J. R. Hoyne, J.P. 3., Kathy Mitchell, 5 and County Treasurer's payroll report Tracy Soldan. 6 I move for approval. 7 COMMISSIONER LETZ: Second. 8 JUDGE KELLY: Okay. Motion's been made by 9 Commissioner Harris and seconded by Commissioner Letz to 10 approve the reports as presented. Any further 11 discussion? Those in favor raise your hand. Unanimous, 12 five zero. 13 Court orders. 14 COMMISSIONER LETZ: We have the Court orders 15 from our special session January 3rd, 2020. Court 16 orders 37938 through 37941. I move we approve. 17 COMMISSIONER BELEW: Second. 18 JUDGE KELLY: Got a motion by Commissioner 19 Letz, seconded by Commissioner Belew to approve the 20 orders as presented. Any further discussion? Those in 21 favor raise your hand. Unanimous, five zero. 22 Okay, the next item on the agenda is the 23 information agenda, and I'm going to pass that. One of 24 the observations that we had from the public was that 25 our information agendas are not specific enough for the 81 1 Open Meetings Act. That -- that being the case, I would 2 like to invite discussion on how we handle these going 3 forward. The complaint is that just to say status 4 report doesn't give the public sufficient notice as to 5 what we're talking about. 6 I argue for -- one of my concerns is that we 7 don't know what's going on necessarily in some of the 8 departments or the offices, and the Liaison Commissioner 9 positions, so we're trying to use this opportunity to 10 find out what's going on as a court because we tap out. 11 And for those of you that aren't familiar 12 with our tap-out term, only two of us can talk, and then 13 we're tapped out, because if you go to the third one 14 it's a walking quorum and it's a public meeting. 15 So for example, this week I had a meeting on 16 economic development in Vintage Heights. I can't talk 17 about it. I already talked to Commissioner Harris, so 18 I'm tapped out. I got my two economic development 19 partners here that talk to one another. They're tapped 20 out. The only guy that doesn't know what we're talking 21 about is Commissioner Belew, which is unfortunate, but 22 it's because we can't. 23 COMMISSIONER BELEW: But it often happens I 24 don't know what you're talking about. 25 (Laughter.) 82 1 JUDGE KELLY: But I've talked with the 2 County Attorney about it and we're going to try to work 3 on a better format to be able to get these matters 4 before the Court. Basically I think we're just going to 5 have to be more specific, say like on the economic 6 development of Vintage Heights, we'll probably just make 7 that a specific item on an upcoming agenda. 8 But that's what it's going to require and 9 we'll be working with Miss Stebbins and her office 10 trying to make sure we meet all the legal requirements 11 for notice. 12 COMMISSIONER HARRIS: Whatever we gotta do 13 to make it right. But the way we've been doing, we just 14 didn't know what -- you know, I don't know what Harley 15 might have on his mind, or Commissioner Belew. 16 COMMISSIONER BELEW: Not much. 17 COMMISSIONER HARRIS: Or whatever, you know. 18 COMMISSIONER BELEW: Very little. 19 COMMISSIONER HARRIS: It's time to find out. 20 So find out now. 21 COMMISSIONER MOSER: You can listen to the 22 radio and find out what's on his mind. 23 COMMISSIONER BELEW: Everybody knows what's 24 on my mind. But Jody would submit that to Heather's 25 office, how would that work? What's the process? 83 1 JUDGE KELLY: We're not sure. We're trying 2 to figure it out. We're going to learn as we go on 3 that. We started off back when we were doing the 4 Thursday morning thing, and we were just kind of doing 5 status reports. And that got just a little too general, 6 and the public doesn't know what we're going to talk 7 about, that's the complaint. So we have to identity 8 with a little bit more specificity. 9 One of things that we do is that we've done 10 that's worked very well is we've had our departments and 11 elected offices come talk to us on a semi-annual basis, 12 and those have been very helpful, I think. But with 13 regard -- we don't have anything really with regard to 14 Liaison Commissioner positions. 15 For example, one of the things I know that's 16 being worked on, we're going to have a demonstration on 17 the 18th with IT Department on court recording 18 equipment. It might be that we would put on the agenda 19 that we'd want to know what's going on with IT, and that 20 would give you an opportunity to tell us, or what's 21 going on -- 22 COMMISSIONER LETZ: But -- and I understand 23 the purpose of the rule, but if I present one that lets 24 the Court know about an award that I recommend we're 25 going to apply for, and it'll be on the next agenda to 84 1 approve, I can't do that? 2 MRS. STEBBINS: You have meetings every 3 week. I encourage you to let Jody know when you find 4 out something as soon as you do so that she can get it 5 on an agenda. 6 COMMISSIONER LETZ: But -- 7 JUDGE KELLY: I have pushed back on the 8 County Attorney as much as can be pushed. And we are 9 going to have to change our ways, and we're just going 10 to have to live with it -- 11 COMMISSIONER LETZ: So but -- 12 JUDGE KELLY: -- right? 13 MRS. STEBBINS: Yes, Sir. Thank you. 14 COMMISSIONER LETZ: Isn't it an acceptable 15 way for me to tell Jody -- 16 JUDGE KELLY: To put it on the agenda. 17 COMMISSIONER LETZ: No. This is 18 information; it's not an agenda item. It's a -- 19 COMMISSIONER BELEW: I think the objection 20 was -- 21 COMMISSIONER LETZ: Let me finish. But if I 22 want to tell Jody that I think that we need to apply for 23 a grant, and Reagan is working on it with Shane, and 24 UGRA -- it's an award; not a grant, and Commissioner 25 Harris is aware of it, can I send her an e-mail and she 85 1 send that e-mail out to everybody? 2 COMMISSIONER BELEW: Yeah. Why not? 3 MRS. STEBBINS: I caution about that, too. 4 Because then they're could be discussion that is not 5 appropriately posted under the Open Meetings Act. 6 COMMISSIONER LETZ: There wouldn't be any 7 discussion; it's just an informational item. The 8 discussion would be on the agenda when we approve the 9 award. And the Court may say no, we're not going to 10 approve the award. I don't -- I don't see how we can 11 function if we can't communicate at all. 12 MRS. STEBBINS: I think it makes it easier 13 for y'all to function because you now have meetings 14 every week. 15 COMMISSIONER MOSER: But we're trying to 16 hold the other meetings to short only as needed, as 17 opposed to making those full meetings, too. 18 COMMISSIONER BELEW: But we -- 19 MRS. STEBBINS: They've become that. 20 JUDGE KELLY: I think the moral of the 21 story, and this is just my two bits worth, is we're just 22 going to have to work together we're going to have to 23 learn a better way to do this, we need to meet the 24 public's interest in making sure that they have notice 25 of what we're going to be talking about. We just have 86 1 to do that. And we might get it wrong a couple times, 2 but hopefully we'll figure out a system to do this 3 instead of just having these blanket -- what I'm told we 4 can't do is just have status reports from department 5 head, status reports from elected offices, status 6 reports from liaison commissioners. That's not enough 7 notice. I got that right? 8 MRS. STEBBINS: Yes, Sir, that's right. 9 COMMISSIONER HARRIS: So we can't say what 10 the meeting on Friday was about at the Event Center. 11 Y'all -- never mind. 12 JUDGE KELLY: What this is going to require 13 is we're going to have to be more forthcoming with one 14 another is to go to Jody and say we need to get this on 15 the agenda because we need to talk about this. If it's 16 in your area that you are liaising, you know, get it to 17 Jody, and we find a place to put it on the agenda. 18 Probably under the information part of the agenda. 19 MRS. STEBBINS: Yes, Sir. 20 JUDGE KELLY: Because it is information. 21 That's what all this was designed to be, information; 22 not action. Fun and games. 23 SHERIFF HIERHOLZER: If I can mention. The 24 only issue I have with that, too, that Heather may look 25 into, a lot of times during the middle of the week 87 1 something may happen. And then I give y'all an 2 information report about what occurred, okay? There's 3 not time normally to get that on an agenda item because 4 it's already been out in the media and all that, and I'd 5 rather you get the actual deal of it. 6 JUDGE KELLY: That's -- that's you, and you 7 can come tell us that. We're the elected officials that 8 sit here. You can talk to all five of us. 9 SHERIFF HIERHOLZER: That won't affect -- 10 THE REPORTER: Excuse me. One at a time. 11 COMMISSIONER BELEW: He can talk to two of 12 us at a time -- 13 COMMISSIONER MOSER: He can talk to all of 14 us. 15 MRS. STEBBINS: He can talk to all of you. 16 JUDGE KELLY: He can do it. 17 COMMISSIONER BELEW: So he can talk to as 18 many as two of us at a time? 19 SHERIFF HIERHOLZER: Well, I can probably 20 also to do it under the beginning where it's an item not 21 on the agenda. 22 COMMISSIONER MOSER: But he can send an 23 e-mail to all of us -- 24 COMMISSIONER BELEW: I know that. But I'm 25 just talking about here standing out of in the hall 88 1 talking about something, two people at a time. 2 COMMISSIONER MOSER: Correct me if I'm 3 wrong, but I think can he can talk to all of us, we just 4 can't talk to each other. 5 MRS. STEBBINS: Right. 6 COMMISSIONER MOSER: He can talk to all of 7 us. Like Charlie sent something out the other day to 8 Jody, and said please send this to all the 9 commissioners. Charlie can send it to all of us. 10 SHERIFF HIERHOLZER: But the problem we as 11 elected officials have with that is, I don't want to get 12 accused later of well, I told Don what Tom told me. 13 Now, it's going and you can -- 14 COMMISSIONER BELEW: Yeah, that's the 15 problem. 16 JUDGE KELLY: If I remember correctly, and 17 again, I've slept since that happened, I think we're 18 discouraged from putting e-mail distributions for all of 19 us. 20 MRS. STEBBINS: You're discouraged from 21 doing that where you're all copied in it, because you 22 then might reply all. But, if I give y'all -- for 23 example, if I send y'all some attorney-client 24 communication, I never include all you have in the line 25 who it's to. I include the County Judge, the 89 1 Commissioner who's Precinct it's involved. And then I 2 blind copy the members of the Commissioners so that 3 y'all can't reply all, and then have a meeting that's 4 not been posted appropriately. 5 COMMISSIONER MOSER: We know not to reply to 6 all. I mean -- 7 JUDGE KELLY: Oh, I never make mistakes. 8 COMMISSIONER MOSER: But if anybody wants to 9 send something to all of us, visual to address to all of 10 us, they can do that. Jody can, the Sheriff can -- 11 MRS. STEBBINS: People do it all the time. 12 I know. I'm not in control of it. 13 COMMISSIONER MOSER: Oh, yeah well we're not 14 going to -- well then as soon as we take action, that's 15 a problem, and well that's bad on you, or on us. 16 Anybody that -- 17 JUDGE KELLY: Bad on me. 18 COMMISSIONER MOSER: Good deal. 19 JUDGE KELLY: But we got the issue vetted 20 out here, we got it out here on the table. Let's see 21 what we can do with it. 22 Okay, it's time to go into executive 23 session. We got a couple items on the agenda today. 24 What we are going to deal with is 4.2, which is 25 personnel matter, which is 4.2(a) consider, discuss and 90 1 take appropriate action on continuing employee's health 2 insurance benefits due to a serious health issue. 3 And we also got 4.3(a) consider, discuss and 4 take appropriate action with regards to salary study 5 consulting group presentations. 6 COMMISSIONER LETZ: That's at 12:30. 7 JUDGE KELLY: That's at 12:30. I'm trying 8 to get the stage set. The Court is going to adjourn 9 into executive session to discuss the matters I just 10 identified, and in the meantime we're going to take a -- 11 what do we need, a five minute break? We'll take a 12 five-minute break. 13 (Executive Session.) 14 JUDGE KELLY: Okay. It is 11:17 and the 15 Court is back in session, public session, following our 16 executive session. The item on the agenda is 4.2(a) 17 consider, discuss and take appropriate action on 18 continuing employee health insurance benefits due to a 19 serious health issue. 20 COMMISSIONER LETZ: I'll make a motion that 21 we authorize the payment of the health coverage of our 22 County health insurance premium for one month, an 23 additional one month, for this employee. 24 JUDGE KELLY: This is the Senior Deputy in 25 the department? 91 1 COMMISSIONER LETZ: Yes. 2 COMMISSIONER MOSER: Second. 3 JUDGE KELLY: Motion's been made by 4 Commissioner Letz, seconded by Commissioner Moser to 5 continue the health insurance for one month for one of 6 the senior members of the Sheriff's Office. Any other 7 discussion? 8 COMMISSIONER HARRIS: I know that this has 9 been done in the past when dire situations get to this 10 point. So I think it's a good deal. 11 JUDGE KELLY: And for purposes of the 12 record, I will say that we're doing this on a month to 13 month basis because we are not setting a precedent. And 14 as a matter of public policy we're not setting a 15 precedent. We're doing this on an as-needed basis. 16 And with that let me call for a vote. All 17 those this favor raise your hand. Unanimous, five zero. 18 SHERIFF HIERHOLZER: Just for clarification 19 since some people consider my chief deputy a senior 20 member, this is not for my Chief Deputy; this is for a 21 long-tenured Deputy. 22 JUDGE KELLY: For a long-tenured Deputy. 23 Okay, with that Court will stand adjourned. 24 We will -- we're not going to adjourn; we're going to 25 recess until 12:30 when we do the interviews for the 92 1 salary study. So Court is now recessed. 2 (Recess.) 3 (Commissioner Belew absent.) 4 JUDGE KELLY: It is 12:34, and the 5 Commissioners' Court is back in session. And the last 6 item on our agenda in executive session is item 4.3(a) 7 consider, discuss and take appropriate action with 8 regards to the salary study consulting group 9 presentations. Miss Doss. 10 (Executive Session.) 11 (Judge Kelly and Commissioner Moser are 12 present.) 13 JUDGE KELLY: Okay, it is 1:44 and we have 14 come out of executive session after our interviews with 15 the consulting firms, and the Court will be adjourned. 16 * * * * * * 17 18 19 20 21 22 23 24 25 93 1 2 STATE OF TEXAS * 3 COUNTY OF KERR * 4 I, DEBRA ELLEN GIFFORD, Certified Shorthand 5 Reporter in and for the State of Texas, and Official 6 Reporter in and for Kerr County, do hereby certify that 7 the above and foregoing pages contain and comprise a 8 true and correct transcription of the proceedings had in 9 the above-entitled Regular Commissioners' Court. 10 Dated this the 15th day of February, A.D. 11 2020. 12 13 /s/DEBRA ELLEN GIFFORD Certified Shorthand Reporter 14 No. 953 Expiration Date 04/31/2021 15 * * * * * * 16 17 18 19 20 21 22 23 24 25