1 1 2 3 KERR COUNTY COMMISSIONERS' COURT 4 Special Session 5 Monday, April 20, 2020 6 9:00 a.m. 7 Commissioners' Courtroom 8 Kerr County Courthouse 9 Kerrville, Texas 78028 10 11 12 13 14 15 16 17 18 19 20 21 22 23 PRESENT: ROB KELLY, Kerr County Judge HARLEY BELEW, Commissioner Precinct 1 24 TOM MOSER, Commissioner Precinct 2 JONATHAN LETZ, Commissioner Precinct 3 25 DON HARRIS, Commissioner Precinct 4 2 1 I-N-D-E-X 2 NO. PAGE 3 *** Commissioners' Comments. 3 4 1.1 Consider, discuss and take appropriate 7 action regarding update, facility use and 5 other matters related to COVID-19. 6 1.2 Consider, discuss and take appropriate 20 action to extend the Local State of 7 Disaster Due to a Public Health and Economic Emergency Proclamation that was 8 signed by Judge Kelly on March 24, 2020, and "extended until terminated by 9 order of the Kerr County Commissioners' Court" on March 30, 2020. 10 1.3 Consider, discuss and take appropriate 26 11 action to approve contract and subscription amendment between the County Clerk and 12 LexisNexis, and authorize County Judge to sign same. 13 1.4 Consider, discuss and take appropriate 29 14 action regarding Kerr County's material recycling services. 15 1.5 Consider, discuss and take appropriate 33 16 action regarding Court Order No. 37352 (Compiled Financial Statements). 17 2.1 Pay Bills. 37 18 2.2 Budget Amendments. 37 19 2.4 Court Orders. 39 20 3.1 Status reports from Department Heads. 40 21 3.3 Status reports from Liaison Commissioners. 45 22 *** Adjournment. 51 23 *** Reporter's Certificate. 52 24 * * * * * * 25 3 1 JUDGE KELLY: Good morning. The Kerr County 2 Commissioners' Court will come to order. It is Monday, 3 April the 20th, 2020, and this is a Special 4 Commissioners' Court meeting. First item on the agenda 5 is for everybody to -- I'm not telling you to turn your 6 cell phones off. But if you would, just mute them, and 7 be discreet about them. And I know in these times if it 8 goes off it's not going to be the worst thing, but we're 9 trying to not disrupt the meeting. 10 First item that we have is public input. 11 And I know we have one person that has signed up to talk 12 to us, so let's start with that. This is Ms. Terri 13 Hall. You may proceed. 14 MS. HALL: Thank you, Judge, and 15 Commissioners. This is about the quarantine 16 on playgrounds -- 17 COURT REPORTER: I can't hear her. 18 (Commissioner Belew moving microphone.) 19 MS. HALL: -- it feels like it's a war on 20 children. Even in rural Texas where we're supposed to 21 appreciate and encourage family values and foster the 22 healthy development of the next generation. Children 23 have really gotten the brunt of this lockdown. Their 24 schools are closed, church and youth group meetings 25 shuttered, all extracurricular sports, theater, 4 1 symphony, art class, 4-H, everything has been canceled. 2 Graduation, prom, birthday parties, special senior year 3 activities they can never get back. All cancelled. 4 The library is closed, now playgrounds too. 5 Yet what's the common complaint we hear from adults 6 about children today? Too much screen time, not enough 7 open-ended imaginary play, not enough exercise of 8 quality time outdoors. Now, it seems all kids are 9 allowed to do is live in a virtual world, locked up like 10 criminals who have done nothing wrong. And when they 11 finally get outdoors, they have to walk a straight line 12 along the river path. No climbing or jumping off play 13 equipment, learning to balance, use their arm muscles on 14 monkey bars. We're limiting their ability to develop 15 gross motor skills and agility. 16 Nothing to stretch their imaginations like 17 pretending to be a crew on a pirate ship, or warriors in 18 space, or a fairy princess in a castle on the 19 playground. My kids do that all the time. 20 When will these restrictions stop? We're 21 letting down THIS vulnerable population. Some children 22 are at a very critical time period in their lives. A 23 small window of time where they're developing certain 24 skills that change very rapidly. If they miss a stage, 25 it will be detrimental to them for the rest of their 5 1 lives. Like those infants up to three years old, where 2 early speech and motor skills cement their little minds 3 and bodies for the rest of their lives, and they can't 4 get these months back. 5 It shouldn't be a mystery why we're seeing 6 crime rates rise. We've taken away all the productive 7 ways for children to learn, exercise, play and imagine. 8 They're punished to a one-dimensional day, logging into 9 online classes, and all other outlets for further 10 imagination, learning or interaction are largely done 11 through a computer screen; not with real face-to-face 12 interactions with humans. 13 Some of these habits might never be broken. 14 We're ruining these children, and where is the concern 15 for them? The young, the healthy, the next generation 16 of innovators, healthcare workers, and business owners. 17 Trust me, my kids have already discussed abandoning 18 future career paths that they love for now they have to 19 limit their futures to what government has deemed 20 essential or not essential so as not to face financial 21 ruin, or have their life's work destroyed by the next 22 pandemic. 23 Now children seem to be seen and treated as 24 simply "potential carriers of disease"; therefore, a 25 scourge, not to be seen or heard from in public. I was 6 1 shocked to learn about the Mayor of Port Isabel who 2 banned children under 14 from even accompanying their 3 parents to the grocery store. Seriously, what's a 4 single mom supposed to do with her children in order to 5 grocery shop? Not everyone has family members or 6 friends who can watch their kids, especially when 7 everyone's supposed to be social distancing and not 8 mixing the people that aren't in their own household. 9 Parents and their children have gotten the 10 message loud and clear, they're the problem, assumed to 11 be asymptomatic carriers without a stitch of proof. And 12 therefore are being sentenced to be locked up and -- 13 because of their potential risk to others. 14 The cure is, without a doubt, worse than the 15 disease. And that's the thing. Nothing about the 16 economic fallout that affects every family. These 17 cumulative actions are likely to ferment a generational 18 warfare that does not benefit our community cohesion or 19 encourage the selfless care for our elderly population. 20 Please give these kids their lives and 21 futures back. What seems like a few weeks to you might 22 be critical for long periods to them, that's literally 23 become life altering and changing their futures. 24 (Timer going off.) 25 JUDGE KELLY: I'm sorry. Thank you, 7 1 Miss Hall. All right. Is there any -- 2 MS. HALL: Thank you. 3 JUDGE KELLY: Is there any other public 4 input? 5 Okay, for those watching at home, public 6 input we're not allowed to respond. It is for the 7 public's input to us alone. So we thank you for your 8 comments, Miss Hall. And we'll all take it into 9 consideration. 10 Next item on the agenda is the 11 Commissioners' Comments. Those of you on YouTube can't 12 see that we have Commissioner Letz and Commissioner 13 Moser down here at tables to exercise our proper social 14 distancing. So let's kind of start with the voices in 15 the background that they can't see your faces. 16 Commissioner Moser, why don't you go first. 17 COMMISSIONER MOSER: Well, thank you. Thank 18 you, Judge. In Precinct 2, the parks are open, okay. I 19 think there was a doctor on national news this morning 20 talked about the importance of physical exercise, it 21 helps the immune system. So the only thing closed in -- 22 in the parks in Kerr County are the -- are the 23 playground equipment. And that's just a close proximity 24 issue, and we'll look at that in the near future. So 25 that's all I have. 8 1 JUDGE KELLY: Good. Thank you. 2 Commissioner Letz. 3 COMMISSIONER LETZ: Just to expand on that a 4 little bit. Beyond the parks, river crossings are open. 5 Those that are controlled by the County and those that 6 are controlled by the State, to my knowledge, are open. 7 So there are people that can go out to the river. It's 8 a little cool still. But that's available. 9 The County ball fields and the City ball 10 fields are both open, with some scheduling. Scheduling 11 at the City fields. The County fields are open. But 12 there are enforced ten or less participants. But I've 13 seen quite a few with dads or someone with a couple of 14 kids out at little league fields. So there are people 15 getting activity and I encourage people to do that, but 16 I do want to make sure people are aware that both those 17 baseball facilities are open to the public. 18 JUDGE KELLY: Good. Thank you. 19 Commissioner Belew. 20 COMMISSIONER BELEW: Nothing to report. 21 JUDGE KELLY: Good. Commissioner Harris. 22 COMMISSIONER HARRIS: Well, I guess I should 23 start out by giving a shout out to my wife. She gave me 24 a haircut yesterday. She wanted me to be looking good 25 for the camera, you know. Takes a lot of work, but 9 1 anyway. 2 We had a family lose a home yesterday in 3 Ingram, so let's keep them in our prayers. Ingram 4 Volunteer Fire Department went with the help of Hunt and 5 Turtle Creek and Kerrville. So I understand the whole 6 structure was lost. So keep them in your prayers. And 7 that's all I have. 8 JUDGE KELLY: Good. I guess I sat through 9 two conference calls with the Governor on Friday. One 10 for the public and then one for the county judges and 11 mayors. And I will tell you that the new executive 12 orders are extremely encouraging. It looks like the 13 nation is ready to try to roll out opening the economy. 14 It appears to me that the President and the 15 administration in Washington is relying heavily on Texas 16 to lead the way. Texas has had the most vibrant economy 17 and lead the nation for the last decade. We started 18 this crisis with probably the largest reserves of any 19 state government. They're rapidly dwindling, but we 20 started in a good place. And I'm -- I'm proud that he's 21 using us to lead the way. 22 So -- and I'm not going to go into all the 23 executive orders. We can cover that at a different 24 time. But there is definitely a plan in place and a 25 plan being developed and hopefully by the 27th, we 10 1 should have a pretty good idea of what that strategic 2 plan is going to look like. And he's put together a 3 brain trust in people that I consider to be extremely 4 qualified and if I had a problem, those are the very 5 folks that I would go to for advice myself. So with 6 that, I'm looking forward to how this works as we go 7 forward. So hopefully things will be better. 8 Just as a brief matter on parks. The 9 Governor did open the State parks effective today. And 10 with slightly different rules. His Order says that 11 anyone in the park has to wear a mask. And the social 12 distancing is still the same, at least six feet. But 13 the social gathering is down from ten to five. So if 14 you're out and about in the parks or in the public like 15 that, in the state park anyway, the Governor has ordered 16 that you wear a mask, and that you have no more than 17 five people gathered in any one place. 18 So with that, I think we're ready to start 19 the agenda. So let's go to 1.1 consider, discuss and 20 take appropriate action regarding the update, facility 21 use and other matters related to the COVID-19. Dub 22 Thomas. You got a haircut, too? 23 MR. THOMAS: Yes, sir. Good morning, Judge. 24 Good morning Commissioners. Y'all have a good weekend? 25 JUDGE KELLY: Yes. 11 1 MR. THOMAS: Kind of redundant as far as my 2 report goes. But I'll kind of run it down to you. Some 3 of the numbers have changed. As of this morning, Kerr 4 County, City Kerrville, City of Ingram EOC, or Emergency 5 Operation Center, is still currently activated and we're 6 operating under an increased readiness level. 7 Annex H, the Health and Medical Annex is 8 still being implemented and we're still operating at 9 Phase 3 of the pandemic plan. We're still operating 10 with full staff, but still working remotely. And the 11 call center continues to be open for any of the citizens 12 needing information. 13 On the current situation, part of what I'll 14 talk about is what Judge Kelly mentioned. On April 15 17th, on Friday, Governor Abbott issued an Executive 16 Order to provide Texas with an outline for reopening the 17 State for business. Basically starting at 12:01 a.m., 18 Friday, April 24th, retail services that are not 19 quote/unquote essential services but may -- may be 20 provided for pick up, delivery by mail, delivery to 21 their customer's doorstep, in strict compliance with the 22 terms required by DSHS. And those DSHS requirements can 23 be found at www.dshs.texas.gov/coronavirus. 24 And as the Judge mentioned, starting today, 25 April 20th, all state parks are open for public use but 12 1 there are certain restrictions like the Judge mentioned. 2 COVID-19 continues to spread exponentially according to 3 CDC and DSHS. Community spread is still active in 4 Texas. 5 And the figures from DSHS -- well, I've got 6 DSHS, CDC and the World Health Organization numbers on 7 here. But this morning -- as of this morning, there 8 were 18,923 total cases in Texas. USA had 720,630. The 9 world had 2.2 million, a little over 2.2 million. 10 Total deaths in Texas are 477. United 11 States, 37,202, and world deaths are 130,885. In Texas, 12 recovered is 5,334 individuals have recovered from the 13 virus. I think that's an outstanding number in Texas. 14 USA numbers, 58,101. Over half a million have recovered 15 for the world number. 16 Total testing continues. Our total tests 17 were 182,710. This is in Texas, by the way. Private 18 labs were 173,643, and the public labs were 9,067. The 19 numbers for the surrounding counties, including Kerr 20 County, Kendall County has 14. Medina has had 15 with 21 two fatalities. Llano three. Blanco four. Burnet 22 eight. Kerr four. Gillespie one. And Bandera four. 23 Again, these are total numbers; not what we are 24 currently monitoring here in Kerr County. 25 Kerr County, to my knowledge, we have one 13 1 individual that we are still monitoring. While I was 2 notified on Saturday we would take one off that list. 3 We had two. So I believe now we're down to one. 4 JUDGE KELLY: That's what the DSHS report 5 said. 6 MR. THOMAS: Yes, sir. 7 Region 8 numbers. Active cases total 841, 8 recovered 366, and 49 deaths. Our operational 9 priorities for the EOC continues to be public safety is 10 the top priority. We're going to continue to provide 11 timely and accurate information to the public concerning 12 the spread of the virus and ways to avoid becoming 13 infected. I'll continue to work with the City of 14 Kerrville Emergency Management, Kerrville Fire 15 Department, EMS, and Peterson Regional Management -- 16 Peterson Regional Emergency Management and their 17 infection control nurse for developing tactics for 18 testing, isolation and treatment. 19 PPE is coming. I've got several e-mails 20 over the weekend about more PPE that's coming and 21 they're going to be making phone calls for pickup or 22 delivery. So we'll be taking a look at that. And I 23 don't know what the total number was, but I've got my 24 eight or nine e-mails of PPE that -- requests that we 25 put in that are being filled. 14 1 COMMISSIONER BELEW: What's the demand? 2 MR. THOMAS: The demand is very high. 3 COMMISSIONER BELEW: What's the actual need? 4 I mean, people are asking for something, but what is -- 5 what -- 6 MR. THOMAS: Well -- 7 COMMISSIONER BELEW: -- or is anybody -- 8 MR. THOMAS: -- the hospital -- the 9 hospital, first responders -- 10 COMMISSIONER BELEW: No, I don't mean that. 11 I mean, is somebody out of them? 12 MR. THOMAS: No, but everybody's getting 13 low. 14 COMMISSIONER BELEW: Yeah, okay. 15 MR. THOMAS: The mobile testing continues. 16 This morning it starts at 9 a.m. at the Youth Event 17 Center. Last week, and this is for Peterson Regional 18 and the outreach clinic, they did 106 COVID-19 samples 19 sent off for testing. 29 of those were from actual 20 Peterson Regional Medical Center, and 77 from the 21 outreach clinic. 22 COMMISSIONER MOSER: What were the results? 23 MR. THOMAS: All were negative. 24 COMMISSIONER MOSER: All negative. 129 25 negative. Good. 15 1 MR. THOMAS: 106. 2 COMMISSIONER MOSER: 106. Okay. 3 MR. THOMAS: Our publication -- Public 4 Education and Outreach -- yes, sir? Okay. I thought he 5 had a question. 6 Peterson Regional still has the open line 7 for talking to a nurse at 896-4200, extension 1. The 8 Kerr County EOC and the City of Kerrville EOC continues 9 to operate a call center, which is 258-1111. It's 10 operating Monday through Friday, 8:00 to 5:00 for 11 individuals that have questions about canceled local 12 events, closed offices, schools, parks, etc. Alternate 13 means for accessing local offices is also listed in 14 there. 15 As of this morning, last week there were 28 16 COVID-19 related calls. So the number of calls dropped 17 about half from the week before. 18 Kerr County and the City of Kerrville 19 websites continue to be updated almost on a daily basis; 20 if not, ever other day, for information that's come in 21 for the public. Established a list of recovery 22 resources that is also listed on both the City's website 23 as well as the County's website and the Kerrville 24 Chamber of Commerce website also has several resources 25 for local businesses. 16 1 Again, the Small Business Administration has 2 their economic disaster loan that provides up to 2 3 million in financial assistance. All they have to do is 4 go to www.sba.gov/disaster and click on "Apply for 5 Assistance". 6 COMMISSIONER HARRIS: Dub, the number that 7 jumps out to me that I would think it would be hard for 8 people to -- without it in front to follow along, but 9 would you agree that it looks like only about ten 10 percent of our people here in Texas that get tested come 11 up positive? So 90 percent of the people being 12 tested -- 13 MR. THOMAS: That's correct. 14 COMMISSIONER HARRIS: So that's a good -- 15 after they have gone through the screening and then 16 still got tested, only ten percent are showing positive 17 results. So that's -- that's a good number. So -- 18 JUDGE KELLY: And I'd like to share that I 19 did have a conversation with the Medina County Mayor -- 20 excuse me. County Judge. Yeah, whoops. But I talked 21 to the Medina County Judge about his numbers. Because 22 in our area, they've got the highest numbers. Boerne's 23 got 14, they've got 15 with two fatalities, and I was 24 kind of curious about the fatalities. 25 And he told me that one of the problems -- 17 1 and this goes back to everything that we're advising 2 people or requesting people to do, is the importance of 3 social distancing. Five of those 15 cases come out of 4 one family that kept having their extended family 5 barbecues. 6 And we're not saying not to get together 7 with your family, but keep the social distancing. We do 8 it in my office. I met with several of you this 9 morning. We sit completely across the room from one 10 another to carry on our conversations. There's -- this 11 is the time where it's good for us to maintain that 12 social distancing. 13 And one of the two deaths in Medina County 14 was a member of that extended family. And it was an 15 elderly gentleman with diabetes and additional 16 underlying ailments. So it was the predicted vulnerable 17 class. Just offering that for what it's worth. 18 MR. THOMAS: I think what's important, 19 Judge, is when you start looking at the numbers of the 20 surrounding counties, they're not -- the counties that 21 are closest to us are -- we're not seeing a big blow up 22 in numbers. It's creeping very slowly, or it's holding 23 steady. So I think that's important. The closer you 24 get to, again, that I-35 corridor, anywhere from Laredo 25 all the way to Dallas and east, the numbers go up 18 1 dramatically. Especially if you're going to Dallas or 2 Harris County. 3 JUDGE KELLY: But what I'm looking at 4 primarily is I-10. And the numbers in Boerne are 5 holding pretty firm. Our numbers have been at four for 6 the last two weeks and we got three of them at home. So 7 compliments to everybody out there for doing what needs 8 to be done to stop this virus. 9 COMMISSIONER BELEW: By the way, there's 10 really good information on the Kerr County website, and 11 our Public Relations Director coordinating with our 12 Emergency Management Coordinator, as you guys have done 13 a great job keeping the public updated. Anybody 14 watching at home, take a look at the website for the 15 County. 16 COMMISSIONER LETZ: Kudos to Bruce for being 17 able to get all that stuff on there. 18 COMMISSIONER BELEW: Left him off the list. 19 IT Director. Yeah. 20 MR. THOMAS: Yeah. It's -- I'm sure it was 21 coming fast and heavy. 22 COMMISSIONER LETZ: Dub, just looking at the 23 numbers of the people that get COVID-19, you know, 24 across the U.S., I think, it's about five percent. 25 Around the world it's almost six percent. But in Texas 19 1 it's about 2.5, so less than half of everywhere else. 2 Is there any reason for that? Is it, you know, better 3 job -- is there any -- I mean, it just seems the numbers 4 are substantially different in Texas on the fatalities 5 that people have been getting. 6 MR. THOMAS: I think we're just doing a 7 better job of social distancing -- 8 COMMISSIONER MOSER: Spread out more. 9 MR. THOMAS: -- than the rest of them. 10 COMMISSIONER BELEW: Yes. Exactly. 11 JUDGE KELLY: Well, we -- we can laugh about 12 that but that's exactly the truth. This is a big state. 13 And we're not the kind of people that are on top of each 14 other. We like our space. And it's healthy. 15 COMMISSIONER BELEW: I like my neighbor a 16 little better when he's a little further off. 17 JUDGE KELLY: Absolutely. Be a good -- as 18 my wife says, be a good Texas neighbor and just wave at 19 them. Don't talk to them over the fence. 20 COMMISSIONER LETZ: And I brought that up 21 mainly as -- you know, what we are doing is working -- 22 JUDGE KELLY: It is. 23 COMMISSIONER LETZ: -- as an example of it. 24 So while it's been an inconvenience and we'll get to 25 that in another agenda item in a little bit, but it is 20 1 working and it's just a matter as to how we get back to 2 work and other activities by keeping these measures in 3 place. 4 JUDGE KELLY: Well, and -- and I echo that. 5 This is not the time for us to get complacent. The 6 Governor has said that they predict the peak in Texas to 7 be the end of this week. That's why they're trying to 8 get the plan in place by the first of next week. We've 9 done very well here in Kerr County. I can't -- I can't 10 compliment you enough for what you've done, folks, but 11 this is not the time to quit playing. This is fourth 12 quarter football. We've got to finish this game. We've 13 got to end this thing well. 14 And I know it's a little buggy. I'm still 15 wearing a mask, as you can see. Let me tell you, it's 16 not comfortable. But I'm doing it because of my wife. 17 If we -- if we exercise all the reasonable precautions 18 that we can for the next week or two, hopefully we'll be 19 passed the crisis, the crisis part of it. So hang in 20 there. 21 Thank you, Dub. 22 MR. THOMAS: Yes, sir. Y'all have a good 23 day. 24 COMMISSIONER BELEW: You too. 25 JUDGE KELLY: Okay. The next item on the 21 1 agenda, we -- we do this one every week, is to consider, 2 discuss and take appropriate action regarding the Local 3 State of Disaster Due to a Public Health and Economic 4 Emergency that I proclaimed back on March the 24th and 5 that has been extended on March the 30th, and it's 6 extended until we decide to terminate it. So this is 7 the opportunity to discuss, is it time to terminate? 8 COMMISSIONER LETZ: Judge, this goes to a, 9 kind of, follow-up to the statement I just made. We can 10 terminate or do whatever we want, but until the Governor 11 does it, nothing can change, correct? 12 JUDGE KELLY: Correct. 13 COMMISSIONER BELEW: That's right. 14 COMMISSIONER LETZ: So -- 15 JUDGE KELLY: We are complying with the 16 Governor's Executive Order. 17 COMMISSIONER LETZ: Right. And if we wanted 18 to open up faster than the Governor is outlining in his 19 speech on Friday, we can't. 20 COMMISSIONER BELEW: We can't. 21 JUDGE KELLY: Until they get the strategic 22 plan in place and they get that review committee, then 23 we could apply to possibly do that. But in the 24 meantime, we do exactly what he's ordered everybody in 25 the State to do. 22 1 COMMISSIONER MOSER: I thought his Executive 2 Order said we can't be more stringent. 3 COMMISSIONER BELEW: Well, it did. 4 COMMISSIONER MOSER: It doesn't say we can't 5 be more loose, does it? In other words, we -- if he -- 6 well, that's what it says. It says we -- we can't be 7 anymore restrictive than what he said. 8 JUDGE KELLY: I think what it's -- 9 COMMISSIONER MOSER: But it doesn't say we 10 can't back off. 11 JUDGE KELLY: I don't think that's what it 12 says. 13 COMMISSIONER BELEW: No. 14 JUDGE KELLY: I think what it says is that 15 we -- 16 COMMISSIONER MOSER: Okay. That's my 17 question. 18 MRS. STEBBINS: I think it's the other way 19 around. 20 COMMISSIONER BELEW: The County Attorney's 21 talking. 22 JUDGE KELLY: Say again, Heather. 23 MRS. STEBBINS: I think it's the other way 24 around. We can't be less restrictive than the 25 Governor's Order. We can be more restrictive, I -- I 23 1 believe. 2 COMMISSIONER MOSER: Huh-uh. 3 COMMISSIONER BELEW: No. 4 COMMISSIONER MOSER: No, that's not right. 5 COMMISSIONER BELEW: No. 6 COMMISSIONER MOSER: You're wrong, Heather. 7 COMMISSIONER BELEW: That would -- that 8 would eliminate the need for the Governor's Order. 9 JUDGE KELLY: He's suspended our -- our 10 emergency -- the County Judge and the Mayor's emergency 11 powers to the extent that they're inconsistent with his 12 Executive Order. That's what it says, inconsistent. 13 COMMISSIONER MOSER: Okay. Inconsistent. 14 That's it. Plus or minus. 15 MRS. STEBBINS: But, Judge, -- what I'm 16 saying is if you don't -- if the Court decides that the 17 Executive Order should not be extended, that takes away 18 some of your ability as a County Judge to do other 19 things like, for example, something you talked about is 20 a curfew. There are other things that you would not be 21 able to do if your local disaster declaration wasn't in 22 place. 23 JUDGE KELLY: That's all true. But -- and 24 I'm happy to report that we haven't needed the curfew. 25 COMMISSIONER BELEW: Right. 24 1 JUDGE KELLY: People have been complying. 2 COMMISSIONER MOSER: Okay. So it's just 3 plus or minus. 4 JUDGE KELLY: But it just -- it just leaves 5 the emergency powers in place for the County. 6 COMMISSIONER MOSER: Okay. 7 COMMISSIONER HARRIS: Unless something 8 unforeseen comes up. 9 COMMISSIONER BELEW: Now, is there any 10 benefit to that in terms of any kind of financial 11 recovery? 12 COMMISSIONER MOSER: Let me comment on that, 13 if I may. 14 COMMISSIONER BELEW: All right. 15 COMMISSIONER MOSER: Okay. Pass something 16 around. There is in the rollback, okay, for taxes and 17 tax rate, okay, if you -- if the County has declared a 18 disaster, which we have, an emergency, same thing, then 19 the 3.5 percent does not apply. 20 JUDGE KELLY: Cap. The three and a half 21 percent cap? 22 COMMISSIONER MOSER: Yeah. The three and a 23 half percent cap, it does not apply. So we're not 24 limited by that. It's -- it's -- when I passed around 25 something last week on all of what the Senate Bill 2 25 1 says. But that jumped out at me when I saw that. 2 Reading all of the three and a half and the eight 3 percent and all that kind of stuff. So we're not 4 limited to -- not saying we're going to do it. Yeah, 5 not saying we're going to do it. 6 JUDGE KELLY: We're not -- 7 COMMISSIONER BELEW: That wouldn't make it 8 in here. 9 COMMISSIONER MOSER: It just gives us a 10 flexibility. That's one thing your question was, did it 11 do anything? 12 COMMISSIONER BELEW: Right. 13 COMMISSIONER MOSER: And yes, that's one 14 thing it did. 15 COMMISSIONER BELEW: Exactly. You're right. 16 Did it -- did it -- beyond that, is there any relaxing 17 of applying for grants or anything? We probably don't 18 need anything, but if we did, has it changed -- 19 COMMISSIONER MOSER: I haven't seen 20 anything-- 21 COMMISSIONER BELEW: -- applications for 22 grants -- 23 COMMISSIONER MOSER: -- on that. 24 COMMISSIONER BELEW: -- or anything? 25 COMMISSIONER HARRIS: I haven't noticed 26 1 anything. But that's yet probably to come or something. 2 Something along those lines. 3 COMMISSIONER BELEW: All of that once this 4 settles down will be hashed out, I'm sure. But I'm just 5 curious. So thank you, Commissioner Moser. 6 JUDGE KELLY: Okay. Moving on to the next 7 item on the agenda, 1.3 consider, discuss and take 8 appropriate action to approve the contract and 9 subscription amendment between the County Clerk and 10 LexisNexis. Ms. Dowdy. 11 MS. DOWDY: Oh, yes. This is a reduced 12 amount. It was an offer that came in last Tuesday, I 13 believe, from LexisNexis, which allows us to search for 14 folks we cannot find in order to pay off the Court fines 15 and fees. Also, if people are planning to be indigent, 16 we can also look into that. 17 So really this amendment, also extension of 18 the current contract, saves the County $1,200 a year. 19 So I request the Court's approval as presented. 20 COMMISSIONER HARRIS: 1,200 a year? 21 MS. DOWDY: That's the savings, correct. 22 COMMISSIONER HARRIS: Okay. And what's the 23 total cost? 24 MS. DOWDY: Second page. For May through 25 the end of April of this year, this current cycle, is 27 1 one twenty-two fifty, and then the next cycle will be 2 one twenty-three seventy-five. 3 JUDGE KELLY: When does the contract expire 4 if we don't renew this? 5 MS. DOWDY: April 12th -- well, today is the 6 last day I have in order to -- that they will allow this 7 -- that I can submit it is today, but the contract 8 expires on May 30th -- excuse me, April 30th. 9 JUDGE KELLY: So we're a month up from the 10 expiration of the contract? 11 MS. DOWDY: Less than a month. May 1st, I'm 12 sorry. 13 JUDGE KELLY: Yeah. And they want -- they 14 want to get their prices locked in before we see what 15 the roll-out looks like from the economy. 16 COMMISSIONER BELEW: Yeah. 17 JUDGE KELLY: Which may have been a bigger 18 discount. I don't know. I mean, it's all speculation. 19 But I would think every business is trying to get the 20 governmental entity to lock in rates now. 21 COMMISSIONER BELEW: Yeah. 22 JUDGE KELLY: Okay. Any other discussion? 23 COMMISSIONER LETZ: Well, I mean I can -- 24 the question on that. I mean, we need to do the 25 contract. 28 1 COMMISSIONER BELEW: Yeah. 2 COMMISSIONER LETZ: I mean, we can't -- I 3 mean, the rate could change but I -- 4 COMMISSIONER BELEW: Gotta have it anyway. 5 COMMISSIONER LETZ: We gotta have it. And 6 that's -- 7 COMMISSIONER BELEW: It's necessary. 8 COMMISSIONER LETZ: -- it's on the normal 9 renewal schedule for them. They're not doing it because 10 of a disaster situation. 11 JUDGE KELLY: Well, are they going to allow 12 us to be a holdover? I don't know. 13 COMMISSIONER LETZ: Are these budgeted 14 funds? 15 JUDGE KELLY: Yes. 16 COMMISSIONER LETZ: I make a motion to 17 approve the contract with LexisNexis. 18 COMMISSIONER BELEW: I'll second it. 19 JUDGE KELLY: Motion's been made by 20 Commissioner Letz, and seconded by Commissioner Harris, 21 to approve the -- extending the amendment with the 22 LexisNexis contract. Any other discussion? Those in 23 favor raise your hand. Four zero. I'm going to 24 abstain. 25 Next item is 1.4 consider, discuss and take 29 1 appropriate action regarding Kerr County's material 2 recycling services. 3 COMMISSIONER MOSER: Okay. Let me start 4 this, if I may, Shane. Shane and I met last -- last 5 Friday and we had -- the question is the recycle 6 trailers were not being used right now because of the 7 Corona virus. 8 The question came up in one of the 9 Commissioners' Courts about if we use dumpsters, and I 10 think I asked that -- or Letz asked that, and would it 11 be less expensive. So we did a quick back of the 12 envelope analysis of that. Sort of the trailers were 13 actual and -- actual cost, and Shane can talk to that, 14 except we just assumed everybody was $20.00 per man 15 hour, and that includes benefits. 16 And we looked at dumpsters using what -- 17 what we thought would be the right turnaround rate on 18 dumpsters, and it looked like the price, and Shane may 19 have an update, of about $100 per dumpster per week. 20 So if you do that, it gets to be a 21 no-brainer. It's $11,000 per year for trailers and 22 $31,000 per year using dumpsters. So, you know, we can 23 wiggle these numbers around a little bit but they're not 24 going to change dramatically. So that's, sort of, the 25 bottom line there. Plus, dumpsters are not available -- 30 1 MR. EVANS: In two locations. 2 COMMISSIONER MOSER: -- in two locations. 3 MR. EVANS: Yes, sir. 4 COMMISSIONER BELEW: So this -- is this 5 price based on just two locations then? 6 COMMISSIONER MOSER: No. 7 COMMISSIONER BELEW: Or an extra charge? 8 COMMISSIONER MOSER: It's -- it's assuming 9 it's -- the dumpsters, assuming that they're every 10 placed. But there's a question of whether or not they 11 would be even -- service would be available at Turtle 12 Creek or Hunt. But we assumed it was -- it was going to 13 be, what would the cost be, okay. 14 MR. EVANS: And the only thing I know, if I 15 can add to that, is also -- I mean, fuel cost, with just 16 the drive time for the recycle trailers, I'm probably 17 spending $1,200 a year on fuel for that. 18 COMMISSIONER MOSER: So that's another ten 19 percent. Still way below. So -- 20 COMMISSIONER LETZ: Yeah. I think it's good 21 information to have as we go into budget. But I will 22 just point out, and I've probably been the -- sort of 23 the lone Commissioner that hasn't been as enthusiastic 24 about this program even though I have voted for it. And 25 the reason is my constituents did not call me a whole 31 1 lot about it. But, you know, it's not an essential 2 service. And if we look at it -- we're going to have a 3 tight budget. Recycling is great. It's good for the 4 environment. But a lot of people, even with these 5 trailers, it's not that convenient, it doesn't encourage 6 it. So I think it's something that, you know, to me, 7 when the budget comes around, if we're as tight, this is 8 something that could go. 9 COMMISSIONER MOSER: It is. And -- and I -- 10 and the reason I started focusing more on this last 11 week, as I went to the recycling at the landfill -- and 12 I think I mentioned this the other day -- there were 13 about eight dumpsters there. They were totally filled. 14 I mean, you could hardly put another can in them. And 15 it was not full of just open boxes. They were all 16 flattened. So people are using them. People like the 17 recycle service. And maybe -- maybe we just use the 18 thing on Loop 534. People come to town often, they can 19 go by there and drop it, and it doesn't cost the County 20 anything that way. The City's covering that cost, so -- 21 COMMISSIONER HARRIS: Does it cost the 22 people to recycle there? 23 COMMISSIONER MOSER: No. No. No. 24 COMMISSIONER HARRIS: Okay. Good. That was 25 the question I got last weekend. I get lots of calls 32 1 about recycling. 2 COMMISSIONER BELEW: And it is costing the 3 people to do what we're doing now. 4 COMMISSIONER HARRIS: Well, exactly. 5 COMMISSIONER BELEW: Tax dollars. 6 COMMISSIONER MOSER: Right. 7 COMMISSIONER HARRIS: It does. It does. 8 COMMISSIONER MOSER: Right. 9 COMMISSIONER HARRIS: But during these 10 times, especially if they can take it out there and -- 11 and everybody I've talked to has understood why we're 12 not -- we've suspended it because all the handling and 13 -- and what have you and the exposure to our employees 14 from the materials. So everybody's understood. But 15 they -- they sure want it back. So good -- good 16 information, Shane. 17 COMMISSIONER LETZ: And the other thing -- 18 and Shane, you may want to listen to this when budget is 19 getting closer. We need to make sure that we're not 20 violating any grants that we got to get these trailers. 21 I'm not sure where we are on that, but those trailers 22 were provided through AACOG grants partially and we need 23 to make sure that we're not under some obligation. We 24 -- we don't want to cut a program and all of a sudden 25 owe AACOG the sum of $50,000.00. 33 1 COMMISSIONER HARRIS: If I understand this, 2 like August or so is what -- 3 MR. EVANS: With the newest recycle trailer 4 we -- it -- the expiration date on that is -- for that 5 new trailer is August of this year. 6 COMMISSIONER HARRIS: That's right. Yeah. 7 Good. 8 COMMISSIONER LETZ: Okay. 9 COMMISSIONER BELEW: Wait. Meaning what? 10 COMMISSIONER HARRIS: Before our next 11 budget, it -- we will have no more obligations. 12 COMMISSIONER BELEW: No more obligation, and 13 the trailer belongs to the County? 14 JUDGE KELLY: Yes. 15 MR. EVANS: For the grant. Yeah. 16 COMMISSIONER BELEW: Okay. 17 JUDGE KELLY: So it's still within our 18 fiscal year. Okay. Good. 19 COMMISSIONER MOSER: So no action. That was 20 for information. 21 JUDGE KELLY: Okay. Thank you. 22 Next item on the agenda is 1.5. Consider, 23 discuss and take appropriate action regarding the Court 24 Order No. 37352, which is regarding the Compiled 25 Financial Statements. Miss Shelton, are you here? 34 1 MRS. SHELTON: I am. 2 JUDGE KELLY: You are within the social 3 distancing requirements and the social gathering limit. 4 MRS. SHELTON: This Order was in regard to 5 the County compiling and/or auditing the ESD financial 6 statement. The County Attorney did look at this. We're 7 asking that this Order be rescinded and -- and they 8 looked to outside sources for their audit compilation. 9 JUDGE KELLY: Okay. Any discussion? 10 COMMISSIONER BELEW: Well, can you explain 11 it a little better than that? 12 MRS. SHELTON: Their rules that they go in 13 say that they must provide to the County, I believe it 14 is, by June 1st of every year compiled financial 15 statements if their cash is under $250,000 and/or audit 16 if it's over. So for several of the last years we have 17 been issuing those compiled financial statements. 18 ESD-2, I believe it is, has already turned in their 19 compiled financial statement and -- 20 COMMISSIONER HARRIS: That's right. 21 MRS. SHELTON: -- had it done by an outside 22 firm. ESD-1 has not turned anything in. They've turned 23 in stuff to the Auditor's Office. The cost of doing an 24 audit would be great. There is a part of that 25 regulation that says that we can pass on whatever costs 35 1 that we have to them. As they get larger, as their cash 2 grows, they need outside sources, which is more than 3 what we can provide at the County level. 4 COMMISSIONER BELEW: Okay. That explains 5 it. 6 COMMISSIONER LETZ: So this is related to 7 ESD? 8 COMMISSIONER HARRIS: ESD #1 -- 9 MRS. SHELTON: ESD only. 10 COMMISSIONER HARRIS: -- specifically. And 11 you have all their information. I'm -- they have a 12 meeting this evening. Can I get that information and 13 take it to them? 14 MRS. SHELTON: Certainly. 15 COMMISSIONER HARRIS: Okay. 16 JUDGE KELLY: And just so the public is 17 clear, historically, the County Auditor's office has 18 facilitated and helped the ESD's do this function. And 19 -- and at this point what we're asking to do is to 20 discontinue the Auditor doing that function, to let them 21 do it themselves. 22 COMMISSIONER BELEW: That's an Emergency 23 Service District for -- 24 JUDGE KELLY: Right. Right. 25 COMMISSIONER MOSER: So this is rescinding 36 1 that order which says -- 2 JUDGE KELLY: Right. We have an Order in 3 place, and she came to me and wanted to know what do we 4 do about the order? And I said, let's put it on the 5 agenda and deal with it. 6 COMMISSIONER MOSER: Okay. 7 JUDGE KELLY: So we'd like to rescind that 8 -- that Order. 9 MRS. SHELTON: And one last thing. Last 10 year ESD-1 did have their compilation issued by an 11 outside CPA firm. 12 JUDGE KELLY: Yes. 13 COMMISSIONER HARRIS: When we were -- when 14 that Auditor position was vacant. And the previous 15 Auditor did it for them and I -- I think she just kind 16 of picked it up on her own and -- and -- but it was -- 17 Tanya's office is strapped right now. They don't have 18 time to do it all. And I understand that. 19 COMMISSIONER BELEW: Well, this is good. 20 They've reached the point where they're on their own a 21 little more. That's good. It's a good sign. I move 22 for approval. 23 COMMISSIONER HARRIS: Second. 24 JUDGE KELLY: Motion's been made by 25 Commissioner Belew, seconded by Commissioner Harris to 37 1 approve rescinding Order 37352. Any further discussion? 2 Those in favor raise your hand. Unanimous, five zero. 3 While we have you here, let's move on to the 4 Approval Agenda 2.1 pay bills. 5 MRS. SHELTON: Invoices for today, Kerr 6 County, $146,054.29. The Airport, $31,516.34. Adult 7 Probation, $3,453.21. Juvenile Probation, $10,207.26. 8 The Plateau Water Planning Region J, $379.35. The 198th 9 DA forfeiture, $142.40. And the 216th DA forfeiture, 10 $4,089.33. 11 COMMISSIONER MOSER: Move that we pay the 12 bills as presented by the Auditor. 13 COMMISSIONER BELEW: Second. 14 JUDGE KELLY: Motion's been made by 15 Commissioner Moser, seconded by Commissioner Belew to 16 pay the bills as presented. Any discussion? Those in 17 favor raise your hand. Unanimous, five zero. 18 Budget Amendments. 19 MRS. SHELTON: Yes. We have one budget 20 amendment. And this is to show the insurance proceeds 21 that we've received from TAC from the storm damage to 22 the -- was it rainwater storage tanks -- 23 COMMISSIONER LETZ: Yeah. 24 MRS. SHELTON: -- out at the Youth Event 25 Center? 38 1 COMMISSIONER LETZ: Move for approval. 2 COMMISSIONER HARRIS: Second. 3 JUDGE KELLY: Motion's been made by 4 Commissioner Letz, seconded by Commissioner Harris to 5 approve accepting the insurance funds to repair the 6 damage out at the Youth Event Center. Any further 7 discussion? 8 COMMISSIONER BELEW: This is a hundred 9 percent, right? This covers everything? 10 COMMISSIONER LETZ: Yes. Well, there's a 11 deductible. 12 COMMISSIONER HARRIS: Yeah. It was like 13 38 -- the bill was -- 14 COMMISSIONER LETZ: Yeah. It was a thousand 15 dollars deductible for our insurance. 16 COMMISSIONER BELEW: A thousand dollars, 17 yeah. 18 COMMISSIONER LETZ: And TAC generally -- I 19 anticipate that as maybe a little bit low. We'll submit 20 the actual invoice again and then tackle -- make up the 21 difference, if there is some. And I think there 22 probably will be a little bit extra. 23 And part of that is there will be equipment 24 rentals that he's probably going to have to get that he 25 wasn't aware of. And then I told them -- 39 1 COMMISSIONER BELEW: That weren't in the 2 bid? 3 COMMISSIONER LETZ: Yeah. And -- and 4 there's some other things possibly. You know, unknown 5 until you get into the tank exactly what all needs to be 6 replaced. But TAC's aware of that. But the -- I told 7 Kelly that she does not need to go over there and take 8 our equipment right now to lift things off under this. 9 COMMISSIONER BELEW: But we're just 10 replacing the damaged one? 11 COMMISSIONER LETZ: Right. 12 COMMISSIONER BELEW: Yeah. Total loss? 13 COMMISSIONER LETZ: They're not sure from 14 the plumbing inside, that's an unknown. They thought 15 that was probably salvageable, but you know, until you 16 start doing the repairs you'll find out more. 17 But anyway, it is covered by insurance 18 except for a thousand dollars, I believe. 19 JUDGE KELLY: Any other discussion? Those 20 in favor raise your hand. Unanimous, five zero. 21 Late bills. 22 MRS. SHELTON: There are not any. 23 JUDGE KELLY: Okay. Court Orders. 24 COMMISSIONER LETZ: Yes. From our April 25 13th meeting, we have Court Orders 38042 through 38054. 40 1 And they all look to be in order. And I make a motion 2 to approve. 3 COMMISSIONER BELEW: Second. 4 JUDGE KELLY: Motion's been made by 5 Commissioner Letz, seconded by Commissioner Belew to 6 approve the Court Orders as presented. Any further 7 discussion? Those in favor raise your hand. Unanimous, 8 five zero. 9 Let's move on to department updates and 10 discussion. 3.1. Status report from Department Heads. 11 And I believe we have on here a report from the County 12 Auditor. Miss Shelton. 13 MRS. SHELTON: Okay. Y'all each have a 14 chart in front of you. We've gone back and looked as of 15 March 31st. The question last week was kind of where 16 are we right now on the current year's budget. And so 17 for the general fund, we have collected about 79 percent 18 of our budget for the current year. 19 Now, the majority reason for that is because 20 property taxes are due at the end of February. And so 21 that is the main reason why we have collected so much of 22 the revenue. Property taxes make up about 69 percent of 23 our total budget. We have -- in the general fund only, 24 we have 1.4 million left to collect. 25 There are two payment plans that are offered 41 1 by Kerr County and speaking with the Tax-Assessor 2 Collector, he expects about $500,000 to still come in 3 based on those plans and when the due dates -- the 4 extended due dates because of those plans. 5 If you're looking at sales taxes, which is 6 the second chart that you see there, we're right where 7 we need to be right now. We've collected about 41 8 percent of our sales taxes. But that's what's so much 9 in question right now with everything that is shutdown. 10 If you'll see the chart, we've been above the prior 11 years. But if you'll notice in April, even though 12 things were -- as of March 31st we had already collected 13 the payment for April, this is sales taxes based in 14 February. 15 So it takes a couple of months to work its 16 way to Kerr County. And so you'll see that one is at 17 312, which is a decrease, and is about where we were -- 18 what we received last year. So just in that one, to me, 19 is a little bit more -- there's still remaining about 20 2.8 million in general funds to collect. 21 As far as expenditures that we're looking 22 at, that's the bottom graph. Currently, Kerr County's 23 doing pretty well as far as your general fund. We've 24 only expended 43 percent of our expenditures. That -- 25 if we expended 50 percent, that's another 1.9 million. 42 1 So -- so we have not spent that to make up to the 50 2 percent. 3 And so, as you can see to make it easy, one 4 thing I like about graphs, the top part or the dark 5 blue, that's what we've already received. The bottom 6 part you see less blue, but that's what we've spent. 7 And so it's -- we're low on expenditures and high on 8 revenue at this point. 9 COMMISSIONER MOSER: Tanya, so the -- so 70 10 percent comes from ad valorem taxes? 11 MRS. SHELTON: Yes. Yes. 12 COMMISSIONER MOSER: So looking at the 13 budget schedule that we have this year, which is shorter 14 than it has been in previous years, and we get through a 15 lot of it by July, but we don't get the sales tax 16 revenue for about two months lag, so that says in July, 17 we're only going to be up to about May's, so we oughta 18 see a decrease in that, so we're going to have to take a 19 small segment and extrapolate it through the entire year 20 of what we think our revenue's going to be for -- for 21 sales tax, and then try to project that into what it 22 does to us this year, and what it does to us next year. 23 So it's going to be a large extrapolation in July. And 24 that's -- that's when -- that's when we make a lot of 25 decisions, in July. 43 1 MRS. SHELTON: Yes. And -- and just -- it's 2 interesting hearing some of the different -- I know I 3 sat in a meeting with the Judge last week, and there was 4 that opinion expressed, and the opposite side of that 5 opinion, just because it's so unknown right now. 6 The opposite side of that opinion was 7 somebody thought, oh no, people are going to be so tired 8 of staying at home, as soon as it's lifted we're all 9 out. 10 COMMISSIONER MOSER: We're going to have 11 actuals though. 12 MRS. SHELTON: Exactly. 13 COMMISSIONER MOSER: We're going to have 14 actuals in May. 15 MRS. SHELTON: Exactly. So it -- once -- 16 you know, will we have time to see a rebound? We might 17 can squeak in, you know -- 18 COMMISSIONER MOSER: It's a decision we'll 19 make. 20 MRS. SHELTON: But again, it -- you can 21 always come back in at a later date because the revenues 22 have increased, if you need it for the budget for 23 whatever reason, because it would be an unknown whenever 24 the budget was passed. 25 COMMISSIONER MOSER: Okay. All right. 44 1 JUDGE KELLY: Well, and I would like to 2 clarify it so the people understand, that we're talking 3 about extrapolating what we think our losses are and how 4 it's going to affect our income going forward. 5 Where we are right now is the Governor is 6 expecting to have his roll-out plan and strategy to us 7 by early May, the first week in May. And we will have 8 at least one month actual experience under that plan 9 when we get to budget. 10 So we're going to have more information than 11 we have right now. But this is a good guesstimate as to 12 what -- where we may be. And just trying to get 13 everybody educated and on the same page as we go into 14 budget season. 15 MRS. SHELTON: And -- and also one other 16 thing on this. I had looked back on the last couple of 17 years to say okay, you know, how do you put this in 18 perspective? We are right where we've been in the last 19 two years as far as the percent where expended and the 20 percent that we have in. It was really close for the 21 last three years. So where we are as of March is where 22 we've been in the past years. This coming up is where 23 we're going to start seeing the -- 24 COMMISSIONER MOSER: Right. That's where 25 the big change is going to be. 45 1 MRS. SHELTON: Exactly. 2 JUDGE KELLY: That's right. But it's time 3 for us to be vigilant and follow it closely so we know 4 where we are. 5 COMMISSIONER LETZ: Good charts. Thank you. 6 JUDGE KELLY: Yeah. Thank you. Very good 7 report. 8 MRS. SHELTON: Thank you. 9 JUDGE KELLY: I don't think we have any 10 other department reports. So let's move on to Elected 11 Officials. Any elected official reports? 12 Okay. 3.3 status reports from Liaison 13 Commissioners. 14 COMMISSIONER LETZ: I have one, Judge. And 15 this is kind of a -- wearing my HR hat. We do it 16 sporadically but -- which is not good, but this is the 17 time of year that we need to do performance reviews of 18 Department Heads. And I really encourage -- I mean, I 19 don't -- I don't remember, the Judge told me earlier 20 this morning he doesn't recall us doing it last year. 21 JUDGE KELLY: We did not do it last year. 22 COMMISSIONER LETZ: So -- it's a two-year 23 period and we really need to do this. It's not fair to 24 the -- our department heads if they don't get feedback 25 and it's not fair to the taxpayers. So I'll ask Jody to 46 1 put them out. We've gone round and round over the years 2 as to how we do these. I just think it's important that 3 we have something in the file to actually format -- the 4 format we understood last time was pretty easy. 5 COMMISSIONER MOSER: Right. Well, I think 6 we do have a format. 7 MRS. STEBBINS: You have documents that you 8 all have adopted probably two years ago for evaluations 9 and performance plans and those things that are 10 available to you. Jody might have a copy of them. 11 Definitely HR. And I also have copies of them, too. 12 COMMISSIONER LETZ: Very well. We'll get 13 those put in everyone's box so they can get that done. 14 And then sometime at our -- in May, it shouldn't take 15 that long to get them done, we can have an executive 16 session and go over them as a Court. 17 JUDGE KELLY: Okay. 18 COMMISSIONER BELEW: That's all the 19 in-County stuff, in house. 20 COMMISSIONER LETZ: In house. Right. 21 COMMISSIONER MOSER: Let's -- let's do a 22 schedule so we'll know exactly when it's going to be. 23 COMMISSIONER LETZ: I would say that we 24 review them -- 25 JUDGE KELLY: Well, I think -- let's -- 47 1 we've got the County Attorney on the phone here 2 remotely. Let's review the steps. My recollection was 3 that the evaluations go out. There's a self-evaluation 4 by the department heads. 5 COMMISSIONER MOSER: Right. 6 JUDGE KELLY: Then they sit down with their 7 Liaison Commissioners for the Liaison Commissioner's 8 input. 9 COMMISSIONER MOSER: Right. 10 JUDGE KELLY: Then we come back to 11 Commissioners' Court and in Executive Session it is 12 presented to the Court en banc. 13 COMMISSIONER MOSER: Right. So let's -- 14 JUDGE KELLY: So it's going to take us 15 probably at least two weeks, maybe three, to do that. 16 Mid May probably. 17 COMMISSIONER BELEW: What I remember is 18 doing the paperwork but not doing the discussion about 19 it. 20 JUDGE KELLY: Well, but it never got to the 21 whole Court. 22 COMMISSIONER BELEW: That's what I'm saying. 23 JUDGE KELLY: Yeah. 24 COMMISSIONER BELEW: I mean I went and sat 25 down and did reviews and looked at people's performance, 48 1 but nothing was presented. And we didn't have a meeting 2 about it. So I don't know if the rest of you did that. 3 COMMISSIONER MOSER: So what -- what I'm 4 suggesting is, let's have a date where we get the 5 self-evaluation. Let's get a date when we do liaison 6 with the department heads. And then let's have a date 7 when we have Commissioners' Court, Executive Session. 8 JUDGE KELLY: Okay. I'm looking at Monday 9 dates in May. There are -- Mondays are the 4th, the 10 11th, the 18th, and the 25th. I think we'd want to have 11 this done at least by the 18th. 12 COMMISSIONER LETZ: I would say the Court -- 13 yeah, I would agree that the Executive Session with the 14 Court should be the 18th, which is an off Monday. 15 JUDGE KELLY: That's a special 16 Commissioners' Court meeting, which would be the 17 appropriate time to do it. 18 COMMISSIONER BELEW: Right. 19 JUDGE KELLY: So let's target it for May the 20 18th. And that means -- 21 COMMISSIONER MOSER: Okay. Then let's back 22 up -- 23 JUDGE KELLY: And so -- so then the Liaison 24 Commissioners probably need to have it done by the week 25 before. The week -- the week of the 11th. 49 1 COMMISSIONER MOSER: Right. Okay. 2 JUDGE KELLY: So that we know it's all done. 3 COMMISSIONER MOSER: Okay. 4 JUDGE KELLY: Not giving you a hard and fast 5 day. But a week. 6 COMMISSIONER MOSER: Right. 7 JUDGE KELLY: And then that -- that will 8 have everything ready to be put in our packet for the 9 agenda for May the 18th. 10 COMMISSIONER MOSER: Okay. And let's have 11 self-evaluation -- 12 JUDGE KELLY: Week before. 13 COMMISSIONER MOSER: -- at least a week 14 before that. 15 JUDGE KELLY: May 4. The week of May 4, 16 week of May 11, and then we'll meet on the 18th. 17 COMMISSIONER MOSER: Okay. Good. 18 COMMISSIONER HARRIS: Heather, do you mind 19 sending those forms out again just to make sure we all 20 have them? 21 COMMISSIONER MOSER: HR's got them. 22 COMMISSIONER LETZ: Okay. And Jody's got 23 them. 24 MRS. STEBBINS: Say that again? Does Jody 25 have them? 50 1 JUDGE KELLY: I'm sure she does. 2 MRS. STEBBINS: Okay. 3 COMMISSIONER LETZ: We'll get them. 4 MRS. STEBBINS: Okay. I can send them if -- 5 if you'd like for me to. I'm sitting right in right in 6 front of my computer. I can go ahead and send an 7 e-mail. 8 JUDGE KELLY: Just send it to Jody. 9 MRS. STEBBINS: Okay. 10 JUDGE KELLY: All good. Okay, any other 11 Liaison Commissioners' reports? 12 COMMISSIONER HARRIS: Not at this time. 13 Shane was in and we talked about recycling, so I think 14 good here. 15 JUDGE KELLY: Well, let me report that the 16 public may not have been aware, but we had targeted 17 trying to have a Zoom meeting today where we would all 18 -- I would host a call, invite the Commissioners and 19 anyone else, the County Clerk, County Auditor, Court 20 Reporter, and we would do this remotely. 21 I've been doing that for a couple of weeks 22 and believe it or not, even though I'm an old dog, I 23 have learned the new trick. It works. It works pretty 24 well. 25 We decided today that we would not have a 51 1 trial run at your expense, Public. What we're going to 2 do is have the trial run after this meeting. But next 3 week expect that, hopefully, we will conduct this 4 meeting remotely on Zoom. And the idea is that we have 5 these monitors in the courtroom up on both sides and 6 that's where the Zoom page would be so that you can see 7 all five of us up there. 8 I'm sure a lot of the other people will 9 probably block out your video or -- but you'll keep the 10 audio on. But we're going to try to have a Zoom meeting 11 so get prepared for something new. We're going to try 12 it. 13 Anything else? Anything for Executive 14 Session? 15 Okay, there being none, the Court is 16 adjourned. 17 * * * * * * 18 19 20 21 22 23 24 25 52 1 STATE OF TEXAS * 2 COUNTY OF KERR * 3 I, DEBRA ELLEN GIFFORD, Certified Shorthand 4 Reporter in and for the State of Texas, and Official 5 Court Reporter in and for Kerr County, do hereby certify 6 that the above and foregoing pages contain and comprise 7 a true and correct transcription of the proceedings had 8 in the above-entitled Special Commissioners' Court. 9 Dated this the 24th day of April, A.D. 2020. 10 11 /s/DEBRA ELLEN GIFFORD Certified Shorthand Reporter 12 No. 953 Expiration Date 04/31/2021 13 * * * * * * 14 15 16 17 18 19 20 21 22 23 24 25