1 1 2 3 KERR COUNTY COMMISSIONERS' COURT 4 Regular Session 5 Monday, March 22, 2021 6 9:00 a.m. 7 Commissioners' Courtroom 8 Kerr County Courthouse 9 Kerrville, Texas 78028 10 11 12 13 14 15 16 17 18 19 20 21 22 23 PRESENT: ROB KELLY, Kerr County Judge TOM MOSER, Commissioner Precinct 2 24 JONATHAN LETZ, Commissioner Precinct 3 25 2 1 I-N-D-E-X 2 NO. PAGE 3 *** Commissioners' Comments. 6 4 1.1 Consider, discuss and take appropriate 12 action regarding the update, facility use 5 and other matters related to the severe winter weather disaster. 6 1.2 Consider, discuss and take appropriate 14 7 action regarding the Local State of Disaster due to Severe Winter Weather that was signed 8 by Judge Kelly on February 22, 2021 and extended until terminated by order of the 9 Kerr County Commissioners' Court on February 23, 2021. 10 1.3 Consider, discuss and take appropriate 14 11 action to approve Proclamation proclaiming March 2021 as the 19th Annual March for 12 Meals Month. 13 1.4 Consider, discuss and take appropriate 19 action to accept the annual financial report, 14 which includes the independent auditor's report and audited financial statements for 15 the period ending September 30, 2020 as presented by Armstrong, Vaughan & Associates, 16 Inc. 17 1.5 Consider, discuss and take appropriate 30 action on request from Kerr County Veteran 18 Services Office to utilize courthouse grounds/equipment for a Memorial Day Event. 19 1.6 Consider, discuss and take appropriate 32 20 action regarding County Auditor certifying new revenue and budget amendment for Fund 36. 21 1.7 Consider, discuss and take appropriate 36 22 action regarding prior request from CASA, K'STAR and Hill County CARES for Fiscal 23 Year 20/21 funding. 24 1.8 Consider, discuss and take appropriate 40 action to accept summary report regarding 25 County Clerk's Office. 3 1 I-N-D-E-X 2 NO. PAGE 3 1.9 Consider, discuss and take appropriate 42 action to award Bank Depository Agreement. 4 1.10 Consider, discuss and take appropriate 45 5 action to surplus various items at the Juvenile Detention Facility. 6 1.11 Consider, discuss and take appropriate 46 7 action to approve a $9,549.00 donation from Kerr Crime Stoppers to be used to 8 purchase a computer for forensic investigations of the Criminal Investigation 9 Division of the Kerr County Sheriff's Office. 10 1.12 Consider, discuss and take appropriate 47 action to enter into grant agreement with 11 Texas Division of Emergency Management (TDEM) for Winter Storm Relief. 12 1.13 Consider, discuss and take appropriate 50 13 action on request from the Texas Archaeological Society to use Flat Rock 14 Park from June 10, 2021 to June 19, 2021 for their field school event. 15 1.14 Consider, discuss and take appropriate 56 16 action for the Commissioners' Court Final Approval regarding the private road name 17 of "12 Mile Crossing Rd. W.". 18 1.15 Consider, discuss and take appropriate 57 action for the Court to award a construction 19 contract in the amount of $1,150,690.00, and authorize the County Judge to execute the 20 contract with Qro Mex Construction Co., Inc. for the Wastewater Services Connections for 21 the East Kerr County/Center Point Wastewater Collection Project funded by the Texas 22 Department of Agriculture CEDAP (Colonia Economically Distressed Area Program) Grant 23 No. 7217045, and CFC (Colonia Fund Construction) Grant No. 7218045, and CFC (Colonia Fund 24 Construction) Grant No. 7218055. 25 4 1 I-N-D-E-X 2 NO. PAGE 3 1.16 Public hearing for the revision of plat 65 for De Leon Estates Section Three, Lots 2 4 and 3, and De Leon Estates Section Five, Lot 4, to be known as De Leon Estates 5 Section Seven, Plat File #19-06887 and Plat File #20-04047. 6 1.17 Consider, discuss and take appropriate 65 7 action for the Court to approve revision of plat for De Leon Estates Section Three, 8 Lots 2 and 3, and De Leon Estates Section Five, Lot 4, to be known as De Leon Estates 9 Section Seven, Plat File #19-06887 and Plat File #20-04047. 10 1.18 Consider, discuss and take appropriate 67 11 action for the Court to approve a concept plan for 145 acres on Hwy. 41 in Mountain 12 Home, TX. 13 1.19 Consider, discuss and take appropriate 69 action for the Court to set a public hearing 14 for 10 a.m. on April 26, 2021 for a Revision of Plat for Mosty Pecan Grove Subdivision 15 Lot 1, Volume 7, Page 310. 16 1.21 Consider, discuss and take appropriate 71 action to schedule a workshop to discuss 17 attorney salaries. 18 1.22 Consider, discuss and take appropriate 72 action regarding lease between Hill Country 19 Regional Public Defenders Office and Kerr County. 20 1.23 Consider, discuss and take appropriate 76 21 action regarding the Kerr County property on Ranchero Road and obtaining an appraisal 22 for same. 23 1.24 Consider, discuss and take appropriate 78 action to reappoint Jack Clarke to the 24 Emergency Services District #2 Board for a two-year term. 25 5 1 I-N-D-E-X 2 NO. PAGE 3 1.25 Consider, discuss and take appropriate 78 action to accept Public Sector's 4 compensation study recommendations. 5 2.1 Pay Bills. 94 6 2.2 Budget Amendments. 94 7 2.4 Auditor Reports. 95 8 2.5 Accept Monthly Reports. 95 9 2.6 Court Orders. 96 10 5.2 Action as may be required on matters 99 discussed in Executive Session. 11 1.20 Consider, discuss and take appropriate 99 12 action to increase the budgeted salary for an open Assistant District Attorney 13 position in the 216th District Attorney's Office from $80,000.00 to $95,000.00 for 14 the remainder of 2020/2021 fiscal year. 15 *** Adjournment. 101 16 *** Reporter's Certificate. 102 17 * * * * * * 18 19 20 21 22 23 24 25 6 1 JUDGE KELLY: Good morning. The Kerr County 2 Commissioners' Court is now in session. It is Monday, 3 March the 22nd, 2021, 9:00 a.m. Remind everybody to 4 please turn your phone off or to vibrate. First part of 5 the Agenda we always receive public input. If there's 6 anyone that would like to address the Court, this is 7 your opportunity to do so. 8 I want to remind people that if you want to 9 call in, call (830) 792-6161. And Jody Grinstead, our 10 Court Coordinator, will get the call out here and we'll 11 put it on the speaker phone which is here on the bench. 12 Okay. It appears there is no input at this 13 point, so let's go to Commissioners Comments -- oh, this 14 is a regular meeting, we need to pray. 15 COMMISSIONER LETZ: I'll pray. 16 (Prayer and Pledge.) 17 JUDGE KELLY: All right. This is the 18 opportunity for Commissioners' Comments. And if you'll 19 notice, there's only three of us here today, and 20 Commissioner Harris I know is waiting on -- 21 COMMISSIONER LETZ: He's just away. 22 JUDGE KELLY: Yeah. He's just away. He's 23 doing several things. I think one of them is some sort 24 of course intake. He and his family. 25 And why don't we go ahead and start with -- 7 1 I know what you want to talk about. Let's go to 2 Precinct 3. 3 COMMISSIONER LETZ: Okay. Yesterday it was 4 rather late and I received a text from Harley. And he 5 had -- I think he mentioned in Court that he's been 6 doing some remodeling at his house recently. Well, in 7 part of that remodeling he fell off his roof late 8 yesterday and ended up in the hospital. He'll be okay. 9 He did break some ribs, had a hip replacement. A little 10 banged up. And he just asked that I let everyone know 11 and for us all to keep him in our prayers, and he's in 12 recovery right now. 13 The other thing is the Hill Country Youth 14 Event Center, they had a dog show -- I guess two weeks 15 ago now or it was about a week ago. About the last 16 weekend or the weekend before that. Turned out to be an 17 enormous show. They had, I think, 1500 dogs there. One 18 of the reasons was that a lot of the shows had been 19 canceled around the nation and people that do dog shows 20 need to get points for their dogs to become champions 21 and things. And evidently, it was very well attended. 22 There was -- looked like an RV, a high-end RV parking 23 lot. Anyway, but good for them. They did a real good 24 job out there. 25 And Little League's getting ready to start 8 1 so be aware of that. People that are driving down 27. 2 And that's about it. 3 JUDGE KELLY: Precinct 2. 4 COMMISSIONER MOSER: Several things, Judge. 5 Number one. That was a great event at the AG barn. And 6 also, that same last weekend, there was the race wars, I 7 guess is what they called it out at the airport. And 8 there was 3,000 people out there. I went out Saturday 9 afternoon, couldn't get in 'cuz they closed the gates. 10 They had -- they had a capacity crowd. So I think it 11 was a huge success from what I've heard, and planning on 12 doing it again next year. 13 The other thing is, the -- in -- and I think 14 Jonathan is going to mention this later too or maybe 15 come back to him. In the Wastewater System in Center 16 Point -- East Kerr County/Center Point, next regular 17 meeting on April the 12th is going to be discussion 18 there about Center Point Village tying into the system, 19 and that'll be there and presented in detail. There's 20 some upgrade that needs to be incorporated, probably to 21 the tune of $400,000, of which the developer will pay 22 for that -- those upgrades. But we'll go into details 23 on that. There's several -- several changes that are 24 going to have to do with improvement in accommodating 25 additional facilities in Center Point -- at the 9 1 Wastewater System. 2 The third thing that I have is in the area 3 of development, there's a new development that's 4 being -- that will come through the courts also on April 5 the 12th. It's called Verde Creek Ranch. That's the 6 tentative name. They're trying to work through it. 7 But it's a thousand acres, and there's going 8 to be like 170 homes. There are going to be five acre 9 lots in there, tracts. And so they will probably have 10 that -- they'll do a -- have a well that they will 11 demonstrate water availability even though five acres, 12 they don't have to, so that will come to the Court on 13 April the 12th also. That -- that's between Camp Verde 14 Store and Center Point, right off of 480. 15 The Texas for Responsible Aggregate Mining 16 has recognized the fact that Kerr County passed a 17 Resolution, and that's good, so they will call us now an 18 ally. So to help them -- they're going to be an 19 advocate for getting some bills through Congress, which 20 there are several related to aggregate mining. 21 The other thing, we had a warning this last 22 week or so about violent weather coming. One inch hail, 23 etc., etc. I think there's another warning coming, and 24 it has to do -- and I'm going to say it just like it is. 25 Has to do with illegal aliens. They're coming. Okay. 10 1 We might as well recognize that it could happen here 2 with the jails, the schools, the services that we 3 provide. There's probably going to be an impact to us. 4 So we ought to at least recognize it and say -- I don't 5 think we need to take any action but it's -- it's on the 6 way. And that's all I've got. 7 COMMISSIONER LETZ: Judge, let me go back on 8 the other part. I was going to do it at the end of the 9 comment but I can do it now. The past couple weeks 10 myself and Charlie and Keith, we've been looking at the 11 ILA we have. And we're into the operational stage now. 12 There needs to be some tweaks to it. Everyone is in 13 agreement I think as to what we kind of need to do and 14 those will be on April the 12th. Some of them are 15 pretty simple. But they're just things that we really 16 were silent on in the initial agreement with WCID. 17 And as part of that also, we're looking at I 18 think that that same date, we asked Don Burger pretty 19 much to come up with a model of exactly what the 20 capacity is at every point along the whole Wastewater 21 System so that we can make intelligent decisions on 22 whether it's a hundred or five additional connections in 23 certain areas without cost. And it's something that, 24 you know, as soon as the -- you know, the developers are 25 going faster than -- and the project hasn't even closed 11 1 out yet and that's why we don't have it yet, but 2 we're -- that will be coming and that will assist us in 3 making decisions. Those two things together will 4 really, I think, improve our ability to handle 5 developments in these parts of the County. 6 JUDGE KELLY: Good. Well, as the County 7 Judge I'm looking at the big picture of things. You 8 will notice I have my mask in hand and not on my face. 9 I have had my second vaccine in Uvalde. Went very 10 smoothly. I'm trying to remind everybody that all the 11 literature that I'm reading says that we should still be 12 prudent. COVID has not gone away. Don't think that it 13 has. It's good to be -- have Texas open again. And 14 it's good to have less restrictions, but we still need 15 to be smart. And all the literature that I'm reading 16 indicates that when you're in small groups, except for 17 your family, put the mask back on, use social 18 distancing, and be careful about going into indoor 19 crowded facilities. I just share that with everybody, 20 because here we are, seems like just a year ago that we 21 started this thing. And we've come a long way. We've 22 learned a lot. Kind of like with our wastewater line, 23 learn as we go. But don't forget, the COVID is still 24 here and we have to deal with it. 25 So with that, we'll go ahead and start our 12 1 agenda. Item 1.1 is to consider, discuss and take 2 appropriate action regarding the update, facility use 3 and other matters related to the severe winter weather 4 disaster. Dub Thomas. 5 MR. THOMAS: Good morning, Judge. Good 6 morning, Commissioners. All right, so we still -- we 7 still have some assets at the Youth Event Center. We 8 still have some MRE's and some water. I don't know the 9 exact number of pallets as of this morning, but we're 10 going to try to get all that out this week to various 11 places in the County. 12 Kerr County is still eligible for public 13 assistance Category B, which is emergency protective 14 measures. We are working to get the disaster summary 15 outline completed, as well as the PSAT and I think we 16 are -- we've completed all those as of today. But we're 17 going to continue as damage information comes in we'll 18 continue. We can still update the DSO's as much as we 19 need to. 20 On the individual assistance side, Governor 21 Abbott requested 32 counties be included in the 22 declaration for individual assistance and Kerr County 23 was included in that request and we still have not heard 24 anything about whether or not we have been accepted into 25 the individual assistance. 13 1 So as far as the numbers for the individual 2 assistance and survey that everybody's been completing, 3 total damaged homes is 481, destroyed is zero, major 4 damage 140, minor damage 106, affected 46, minimal 5 damage 189. So even though I think the deadline for 6 this was Saturday and they may continue it for another 7 week, we can still go ahead and continue to do those 8 individual surveys as well as the public surveys. The 9 TDEM has asked us to continue to complete those surveys. 10 COMMISSIONER MOSER: Dub, is that on the 11 website, the individual assistance link to that so 12 people will -- if they have things can they still -- 13 MR. THOMAS: Yes. It's in -- if you'll go 14 into special announcements, it's in one of the articles 15 in there. 16 COMMISSIONER MOSER: Okay. Good. Thanks. 17 MR. THOMAS: There's a link for the 18 individual survey as well as a toll free number. 19 COMMISSIONER MOSER: Okay. 20 MR. THOMAS: So if you don't have Internet 21 access you can -- you can call in and do the survey over 22 the phone. 23 COMMISSIONER MOSER: Okay. Good deal. 24 JUDGE KELLY: Okay. Anything else? 25 MR. THOMAS: That's it. 14 1 JUDGE KELLY: Thank you. 2 MR. THOMAS: All right. 3 JUDGE KELLY: Before you sit down, I'm going 4 to go ahead and call 1.2, which is to consider, discuss 5 and take appropriate action regarding the Local State of 6 Disaster due to Severe Winter Weather that I signed on 7 February 22nd and extended until terminated by order of 8 the Court on February 23rd. 9 Should we keep this State of Disaster in 10 place still? 11 MR. THOMAS: Yes, sir. 12 JUDGE KELLY: Okay. 13 MR. THOMAS: I believe so. 14 JUDGE KELLY: Just wanted your advice before 15 you left. 16 MR. THOMAS: Great. 17 JUDGE KELLY: So is there any action that we 18 want to take on 1.2 or are we just going to go ahead and 19 leave it in place? 20 COMMISSIONER MOSER: Leave it in place. 21 COMMISSIONER LETZ: Leave it. 22 JUDGE KELLY: We'll go on to 1.3 consider, 23 discuss and take appropriate action to approve the 24 Proclamation proclaiming March 2021 as the 19th Annual 25 March for Meals Month. Brenda Thompson. 15 1 MS. THOMPSON: Good morning. 2 JUDGE KELLY: Good morning. 3 MS. THOMPSON: Thank you so much for the 4 support from the County on -- with our Dietert Center 5 Meals on Wheels program. We serve -- we're on track to 6 serve about 70,000 meals this year for our homebound 7 seniors. We have about 300 meals we take -- we deliver 8 every day, Monday through Friday. And then we have some 9 of our out -- we call them our out routes. We have ten 10 out routes that go out into the County, and we may 11 either do them a week's worth of meals or a month's 12 worth of meals. So we are getting out into the County, 13 and I'm learning some areas that I haven't ever driven 14 before, so. 15 JUDGE KELLY: And be careful in some of 16 them. 17 MS. THOMPSON: Yeah. I kinda got lost on 18 top of -- thank goodness my map thing worked to tell me 19 how to get down out of that ranch. But anyway, we are 20 continuing -- we have not stopped in the whole pandemic. 21 We have continued to deliver meals to our seniors and 22 our volunteers have been fabulous. We have about 200 23 Meals on Wheels volunteers that are coming in. We have 24 some who were medically -- challenged, and so they have 25 not volunteered for us, but we have some -- the others 16 1 have picked up those extra routes for us. And we've got 2 a lot of new volunteers that have come in to help us. 3 So we are keeping on keeping on. 4 We had our -- thanks to Dub and the Texas 5 Department of Emergency Management and others -- had 143 6 vaccines given last week, last Monday, to our homebound 7 seniors and our other seniors that had arrived to come 8 in and get them. Had a few of our volunteers -- we had 9 an 88-year-old volunteer and a 92-year-old volunteer got 10 their shots and we really appreciate that, the County's 11 support in helping us get that done. And we're getting 12 ready for the second round coming April 12th that will 13 be getting their second round. We'll be way more -- 14 we're pretty organized, but we're going to be even 15 better organized. 16 But Meals on Wheels is essential in our 17 community, I see it -- I see it when I go out on route. 18 I see it when I hear the drivers come back in talking 19 about it. I'm just so appreciative to be a part of it 20 and that we have it in our community. And so this 21 Proclamation is -- just affirms -- reaffirms for us what 22 we're doing, and it makes our volunteers very proud to 23 see that when it's posted up in the Meals on Wheels 24 lounge. 25 We are doing March for Meals this week. If 17 1 anyone would like to come do a drive-along with one of 2 our routes, we welcome anybody and everybody to come in 3 and do that. So just give us a call, and we'll get 4 things set up for you. You don't have to do the role 5 route. It takes about an hour usually to do the whole 6 route, but it is good to see from start to finish. The 7 process. And what we -- what we do is home-cooked 8 meals. We cook them there in the Dietert Center. If 9 you've never been on a tour of our building, please come 10 over. 11 Our building is not open yet. We are still 12 staying safe for our seniors. We do have a few classes. 13 We have an exercise class for ladies in their 80s and 14 90s come exercise every Monday, Wednesday, and Friday. 15 And -- but we're slowly opening up a few little classes 16 at a time but we're not open to the public yet. We're 17 getting all of our plastic Plexiglass stuff in and 18 getting all that set up. So we're -- we're a few weeks 19 away from opening up to the public. So anybody have any 20 questions? 21 COMMISSIONER MOSER: I'll move that we 22 approve the Proclamation proclaiming March 2021 as the 23 19th Annual March for Meals Month. 24 COMMISSIONER LETZ: Second. 25 JUDGE KELLY: Motion's been made by 18 1 Commissioner Moser, seconded by Commissioner Letz to 2 proclaim March 2021 as the 19th Annual March for Meals 3 Month. 4 COMMISSIONER MOSER: I've got one question, 5 Judge -- or Brenda. The -- on the therefore it says, 6 Now, therefore, the Honorable Robert Kelly, which he is, 7 as the County Judge of Kerr County, do hereby proclaim 8 blah, blah, blah as the end. Should be the 9 Commissioners' Court or the Judge that you want? 10 MS. THOMPSON: It's the Judge. They -- it's 11 from -- uh-huh. 12 COMMISSIONER MOSER: Okay. Good. Okay. So 13 make the motion that -- 14 MS. THOMPSON: Well, it's -- 15 COMMISSIONER MOSER: -- we approve it as 16 written and authorize the Judge to sign same. Okay. 17 MS. THOMPSON: That's the way it came 18 with -- from our Meals on Wheels. 19 COMMISSIONER MOSER: Okay. Good. Thank 20 you. 21 JUDGE KELLY: Well, I appreciate that. But 22 unless the Court approves it, I'm not going to do that. 23 MS. THOMPSON: Yeah. 24 COMMISSIONER LETZ: We approve it. 25 MS. THOMPSON: No, I totally understand. 19 1 But no, that's -- and part of our Texas Department of 2 Agriculture grant, too, is Commissioners' Court 3 approval, so Commissioners' Court approval. 4 COMMISSIONER MOSER: Okay. Okay. 5 MS. THOMPSON: Okay. Thank you. 6 JUDGE KELLY: Any other discussion? Those 7 in favor raise your hand. Unanimous, three zero. Thank 8 you, Brenda. 9 MS. THOMPSON: Thank you so much. 10 COMMISSIONER MOSER: Thanks. 11 JUDGE KELLY: Next is the most exciting part 12 of our agenda today 1.4 is consider, discuss and take 13 appropriate action to accept the annual financial 14 report, which includes the independent auditor's report 15 and audited financial statements for the period ending 16 September 30, 2020. 17 MS. FRASER: Did I detect a little sarcasm 18 in there -- 19 JUDGE KELLY: Well -- 20 MS. FRASER: -- or a lot? 21 JUDGE KELLY: -- I was an economics major so 22 I -- I understand numbers can be boring but they're 23 important. 24 MS. FRASER: Well, thank you for having me. 25 And it's quite different from last year's offeree, so I 20 1 prefer the in-person rather than the Zoom. And I do 2 want to thank the Auditor's Office, as well as many of 3 the other departments, because they -- they scuttled to 4 get us all the information and we really appreciate 5 that. We try not to be invasive but we are. We know 6 that. 7 So on Page 1 this is your Independent 8 Auditor's Report. And it basically says that after 9 adjustments your financial statements were fairly safe 10 and materially correct. I do want to tell you that 11 the -- we made two audit adjustments -- one audit 12 adjustment. And that's extremely low for a County, so 13 they have a lot to be proud of. 14 The next item -- I'm going to skip over the 15 MD&A and go straight to Page 19 and 20, which are -- is 16 your balance sheet on the governmental fund type. So 17 this is shown as you budget. Your total assets for all 18 governmental fund types at the end of the year were 19 $54.4 million. The cash investments that were 20 unrestricted were 16 and a half million, and then you 21 had restricted cash of 32.1, so of that $54.4 million, 22 48.6 million is cash and cash equivalent. 23 COMMISSIONER MOSER: And that includes 50 24 percent of the airport, does it? 25 MS. FRASER: It does, yes. 21 1 COMMISSIONER MOSER: Okay. Good. 2 MS. FRASER: The -- oh, I'm sorry. The 50 3 percent of the airport is not included in your 4 governmental fund types. It's included -- 5 COMMISSIONER MOSER: Or these are fund types 6 not assets. 7 MS. FRASER: Yeah. 8 COMMISSIONER MOSER: Gotcha. Thank you. 9 MS. FRASER: Yeah. These -- 10 COMMISSIONER MOSER: Or total assets. 11 MS. FRASER: -- the net position, which I 12 skipped over on Page 15 and 16, this includes your 13 airport fund. 14 COMMISSIONER MOSER: Okay. 15 MS. FRASER: So we don't -- we don't include 16 them because they're a joint venture in the regular 17 balance sheet income statement. 18 COMMISSIONER MOSER: Oh, okay. 19 MS. FRASER: Yeah. These -- I kinda skipped 20 over 15 and 16. These are full accrual statements so 21 you'll see your capital assets. Any bonds and bond 22 payables, as well as your net pension liability and your 23 other post employment benefits. Liability, which you 24 don't see in your balance sheet because there's two 25 types of ways -- two ways that your financial statements 22 1 are presented on a government, and it's a full accrual 2 basis and a modified accrual basis. Modified accrual is 3 the basis that has been used in your budgeting as well 4 as governmental accounting for the past 50, 60 years. 5 COMMISSIONER MOSER: Well, Debbie, I'm 6 confused because this -- on 15 it says capital assets, 7 buildings, etc., and the airport itself, 50 percent 8 owned by the County, has $17 million in assets. So -- 9 MS. FRASER: We -- because you're in a joint 10 venture we only include half. 11 COMMISSIONER MOSER: But you included half 12 in this capital assets? 13 MS. FRASER: We included it in equity in the 14 airport joint venture. It's about the seventh line down 15 maybe in -- 16 COMMISSIONER MOSER: Oh, I see. Okay. 17 MS. FRASER: Yeah. 18 COMMISSIONER MOSER: Okay. Gotcha. Oh, it 19 says airport right there. Thank you. 20 MS. FRASER: Oh, you're welcome. 21 COMMISSIONER MOSER: Okay. 22 MS. FRASER: Good question. Anyway, so this 23 is a full accrual basis, and if you notice, you have 24 total assets here of $144.4 million, and then you had 25 total deferred outflows of resources, these are $3.4 23 1 million, and these are both pension related. So -- or 2 pension and other post employment benefits related. You 3 won't see this on your balance sheet. 4 If you going to Page 16, you had total 5 liability of 70.2 million, and about 32 million of that 6 is bonds. Bond payable. The total deferred inflows of 7 resources is almost 3 million dollars, and then you had 8 a net position of 74,000 -- or 74 million point 6. And 9 unrestricted net position in that area is 4.6 million. 10 So now I'll skip to Page 20, which was the 11 balance sheet and income statement. And the balance 12 sheet as you see here, you don't see the capital assets. 13 You don't see the -- any deferred inflows or outflows, 14 and no bonds payable or compensated absences. 15 So again, your total assets were 54.4 16 million, and of that, 48.6 million is cash and cash 17 equivalent. 18 If you turn to Page 21, you had total 19 liabilities of 24 million, and then unavailable revenue 20 of two point -- almost 2.9 million. This consists of 21 your property tax that hasn't been collected, as well as 22 fines and the fine receivables. Your total fund balance 23 is 27 and a half million. Of that, 13.5 million is 24 unassigned in the general fund. This represents a 25 little over six months of operating expenses. The GFOA, 24 1 or Governmental Finance Organization, requests that you 2 have between three to six months, so you are above that 3 and that's very good. 4 I'm going to skip back to your budget to 5 actual reports that are on Page 62 and 63. 62 is your 6 general fund, schedule of revenue expenditures and 7 changes in fund balance. It has a budget to actual as 8 well as your 2019 actual. And your total revenues that 9 you brought in during the year were 29 million budgeted, 10 and you actually brought in 30.4, so that was almost a 11 1.4 positive variance. 12 And if you look at the variances, you'll see 13 that you had two areas that were much greater than you 14 budgeted. 300 -- you had a positive variance of 391,000 15 in your other taxes, so your sales tax actually 16 increased during the year, which didn't happen for a lot 17 of communities in Texas, so that -- that was one 18 positive. 19 And then you had an intergovernmental grant. 20 You had your COVID relief grant. And so that increased 21 your positive variance in the grants to 660,000. You'll 22 notice that last year you had 4.7 million in other taxes 23 versus 5.1 million this year. And then your 24 intergovernmental grants were 407,000 last year compared 25 to 1.3 million this year. 25 1 In your expenditures you budgeted to spend 2 29.4 million. You actually spent 26 and a half million, 3 leaving you with a positive variant of 2.9 million. And 4 last year, you actually spent really close to what you 5 did this year, 26,529,000 versus 26,538,000. So you 6 budgeted to have a loss of 390,524. You actually had a 7 positive gain of 3.9 million. 8 You had transfers out of 700 or -- I'm 9 sorry, 800,000, you budgeted 739,000. So your net 10 change in fund balance over the course of the year was 11 3,088,262, and again, you budgeted for a loss of 1.1 12 million. So at the end of the day, your fund balance at 13 the end of the year was 13.7 million. Any questions? 14 The next item is Page 63. This is your 15 Road & Bridge fund. And your total revenue, you brought 16 in 2,967,000. This was slightly under your budgeted 17 amount by $18,000, and you had budgeted 2,985,000. Your 18 total expenditures were 3.7 million compared to the 19 budget of 4.4 million. You budgeted a loss in this one 20 also of 1.4 million, and you actually had a loss of 21 775,000. You transferred in 368,000 from the general 22 fund, and your net change in fund balance over the 23 course of the year was 407,000 negative compared to the 24 budgeted 664,000. So that ended up with positive gain 25 of 257,000. Any questions on that one? 26 1 I'm going to ask you to turn to Page 65. We 2 talked about pensions and the statement of net position. 3 And the interesting area here is if you go four lines up 4 from the last column on the bottom, you'll see that your 5 net pension liability ending this year was 4.8 million, 6 compared to last year your liability was 9.7 million. 7 So you went from 86 percent funded to almost 92 percent 8 funded in your pension fund. 9 I do want to point out that, again, GSOA 10 recommends that anything over 70 percent funded is 11 considered very good. You'll wonder what the cause of 12 that was. If you look in the net investment income, 13 this year it was $9.8 million worth of gain compared to 14 1.1 million of a loss last year in their investments. 15 And the year before it was 7.7 million. So last year 16 they adjusted their investment mix, and that created 17 along with, you know, our economy, and I'm talking about 18 2018 columns, so this would be 12-31 of 2018. They -- 19 they adjusted their investment mix to TCDRS so that 20 shows a little of the increase. 21 On Page 67, this is the schedule of other 22 post employment benefit liabilities and related ratios. 23 This is -- has to do with your retiree health insurance 24 program. And this -- this item actually continues to go 25 up. Your liability. So last year, you had a 13 and a 27 1 half million dollar liability. Compared to this year, 2 it went up to almost 14.9 million. And so net OPEB 3 liability is a percentage of covered payroll with 59 4 percent this year, it compared to 51 percent last year. 5 Those again show up as liabilities on -- 6 liabilities on your statement of net position. I'm 7 actually done with this report. If you have any 8 questions, I'd love to answer them. 9 COMMISSIONER MOSER: I think we've done 10 good. 11 MS. FRASER: You did very well. You did 12 very well. 13 COMMISSIONER MOSER: Very good. 14 MS. FRASER: The next pamphlet you have is 15 your compliance federal and state award. And I just 16 want to say that you had two -- we do two opinions on 17 these. Governmental accounting standards opinion, 18 whether you were in compliance or not. And then we also 19 do an opinion on your Federal awards and whether or not 20 you have complied with internal control and compliance 21 with the uniform guidance. And I just want to tell you 22 on both of those you have an unmodified opinion, which 23 is the best opinion you can get. 24 Again this year, you had no comments on your 25 Federal award. Again, you received an unmodified 28 1 opinion, and the grant that we audited was the CORONA 2 relief fund. Whereas, in the past we pretty much have 3 concentrated on all Center Point activity. 4 And then Page 8 gives you a breakdown of 5 your Federal expenditures. And you'll see that you 6 spent 2.7 million, actually, in clean water. And then 7 946,000 in Coronavirus. And that's all I have on that 8 one unless you have any questions. 9 If you move on to the Governor's letter. 10 That's just the separate letter that you received. It's 11 stapled. I want to say that we had complied with the 12 planned scope and timing. We're usually here the week 13 of Martin Luther King's birthday. And then this year 14 the goal was to get it out before the end of February. 15 That didn't happen. I'm going to blame COVID and the 16 ice storm. We were this close. 17 And then your accounting policies, none of 18 them changed during the year. Your significant 19 estimates were the useful life and depreciation of 20 capital assets. Your allowance for uncollectibles and 21 the fines and the property taxes, and then your net 22 pension liability assumptions for mortality rates and 23 investment returns. And then the OPEB liability to 24 retiree insurance. 25 So the last two are really based on audits 29 1 and assumptions, I guess, actuarial studies that are 2 performed by Milliman for TCDRS, your pension company. 3 So we really don't calculate those figures. 4 The financial statement disclosures that we 5 think are relevant were the GASB 75, your retiree health 6 insurance, as well as GASB 68. We had no issues during 7 the audit. We had no uncorrected and corrected 8 misstatements except for the one entry, which was very 9 minor. We could have probably not made it because it 10 was under our materiality, but I think Tanya wanted it 11 made. And then you complied with the Public Funds 12 Investment Act. 13 And then we did have one comment. It was an 14 update on the priority of your recommendations. It's 15 the general processing by justice of the peace court 16 clerk, and there's four clerks, and each of them process 17 things in different ways, and we think you need to kind 18 of establish an internal control and processing 19 procedure manual, and have the entire J.P. system be 20 cohesive. That's all I have. Any questions? 21 COMMISSIONER LETZ: That one may be easier 22 said than done. 23 MS. FRASER: Yeah. 24 JUDGE KELLY: We tried to do that. 25 COMMISSIONER LETZ: We'll try again. 30 1 MS. FRASER: We can just keep trying. 2 MRS. STEBBINS: Make it a group effort. 3 JUDGE KELLY: Okay. 4 COMMISSIONER MOSER: Very good. 5 JUDGE KELLY: So we need a motion to accept 6 the financial. 7 COMMISSIONER LETZ: I move we accept the 8 financial audit as presented. 9 COMMISSIONER MOSER: I'll second. 10 JUDGE KELLY: Motion's been made by 11 Commissioner Letz, seconded by Commissioner Moser to 12 accept the financial reports presented here today. Any 13 discussion? I want to thank the Auditor for doing a 14 very, very good job. Thank you. 15 COMMISSIONER MOSER: Absolutely. 16 JUDGE KELLY: Okay. Those in favor raise 17 your hand. Unanimous, three zero. Thank you, Debbie. 18 MS. FRASER: Thank you. 19 COMMISSIONER LETZ: Thank you. 20 COMMISSIONER MOSER: Thank you. 21 JUDGE KELLY: Okay. Item 1.5 consider, 22 discuss and take appropriate action on request from Kerr 23 County Veteran Services Office to utilize the courthouse 24 grounds and equipment for a Memorial Day Event. 25 I don't know if Jennifer Sanchez is here. 31 1 Is she outside? 2 MS. SANCHEZ: Good morning. 3 COMMISSIONER MOSER: Good morning. 4 MS. SANCHEZ: How is everybody? 5 JUDGE KELLY: Good. 6 COMMISSIONER MOSER: Great. You got all 7 your support staff here? 8 MS. SANCHEZ: I do. I haven't seen them in 9 like a year. So it's like amazing. It's like a 10 reunion. 11 JUDGE KELLY: Looks like body guards. 12 (Laughter.) 13 MS. SANCHEZ: I just wanted to ask 14 permission to utilize the court grounds on May 31st from 15 10:00 to 11:00 for Memorial Day. And if approved, we 16 would also need electricity, a podium, a hundred chairs. 17 But we still would like to place them for social 18 distancing just to keep our safe distance. 19 And -- and then just wanted to see would 20 bathrooms be available, and if so, would there be a 21 Sheriff that could open and let someone use the 22 bathrooms? And also, if you would like it to be 23 recorded like it was last year. 24 COMMISSIONER MOSER: So the same -- this 25 proposed this year as it was previous years? 32 1 MS. SANCHEZ: Correct. Yes, sir. 2 COMMISSIONER MOSER: Yeah. I'll move for 3 approval. 4 COMMISSIONER LETZ: Second. 5 JUDGE KELLY: Motion's been made by 6 Commissioner Moser, seconded by Commissioner Letz to 7 approve use of the courthouse grounds and equipment for 8 a Memorial Day event from Veterans Services Office. Is 9 there any other discussion? 10 COMMISSIONER LETZ: Glad to see all of our 11 support people. 12 COMMISSIONER MOSER: Yeah. Does the 13 advisory committee have anything to say? 14 MR. NOLLER: No, thank you. Not from me. 15 COMMISSIONER MOSER: When you're ahead, be 16 quiet, right? 17 (Laughter.) 18 COMMISSIONER MOSER: Okay. Very good. 19 JUDGE KELLY: Okay. Those in favor raise 20 your hand. Unanimous, three zero. 21 MS. SANCHEZ: Thank you very much. 22 COMMISSIONER MOSER: Thank you. Thanks, 23 Jenna. Thanks guys, ladies. 24 JUDGE KELLY: Item 1.6 consider, discuss and 25 take appropriate action regarding the County Auditor 33 1 certifying new revenue and budget amendment for Fund 36. 2 Miss Shelton. 3 MRS. SHELTON: Yes. The District Clerk 4 collects certain fees and fines per the Texas Government 5 Code Section 51.961 of the Family Protection Fee and 6 Article 102.0186 of the Texas Code of Criminal 7 Procedures. The Family Protection Fee may be used only 8 to fund a service provider that provides family violence 9 and child abuse prevention, intervention, family 10 strengthening, mental health, counseling, legal and 11 marriage preservation services to families that are at 12 risk of experiencing or have experienced family violence 13 for the abuse or neglect of a child. 14 Fines collected under Article 102.0186 may 15 be used only to fund child abuse prevention programs in 16 the County. Per the Local Government Code 111.0108, the 17 County Auditor shall certify to the Commissioners' Court 18 the receipt of revenue from a new source, not 19 anticipated before the adoption of the budget and not 20 included in the budget for that fiscal year. On 21 certification, the Court may adopt a special budget for 22 the limited purpose of spending the revenue for its 23 intended purpose. 24 So during the 2020-21 year, I'm projecting 25 that the fees to be collected will be about -- will be 34 1 $2,000.00, so this revenue and the related expenditures 2 have not been budgeted at this time. 3 COMMISSIONER MOSER: So what's the source of 4 that revenue? 5 MRS. SHELTON: It is two fines and fees that 6 are collected with the District Clerk's office. 7 COMMISSIONER MOSER: Okay. Gotcha. Thank 8 you. 9 MRS. SHELTON: And fines and fees are lower 10 this year. Generally, like through the past, I don't 11 know, 10, 20 years it's ranged anywhere from a low of 12 about 1500 to about 3500 in general. 13 COMMISSIONER MOSER: So it's a change in the 14 budget of about $2,000.00, the revenue you have 15 described for that particular use? 16 MRS. SHELTON: Yes. And -- and this -- I 17 want to move those to Fund 36, so it will be -- when we 18 were at budget last year, if y'all recall, this had to 19 do with the non-profits that are standing back here, so 20 all of these non-profits, the work that they do would 21 be -- satisfy the provision of those fines and payment 22 of that. 23 So if we put it in Fund 36, if we don't 24 budget enough one year, don't pay out enough one year, 25 you will always have and know just exactly how much is 35 1 there to be paid out and so that will take it out of the 2 general fund, where it does kind of get lost, because it 3 was like what -- how are we funding these? Why are we 4 funding these? So by putting it in a different fund, 5 we'll know. 6 COMMISSIONER LETZ: Is there a current 7 balance in Fund 36? 8 MRS. SHELTON: There is. And it's about 9 2500 off the top of my head. But that revenue was 10 budgeted, but I could come back with a budget amendment 11 for that once we establish the new revenue, I believe. 12 COMMISSIONER LETZ: I'll make a motion that 13 we approve the new revenue to be allocated or put in 14 Fund 36. 15 COMMISSIONER MOSER: Second. 16 JUDGE KELLY: Motion's been made by 17 Commissioner Letz, seconded by Commissioner Moser to 18 approve certifying new revenue and budget amendment for 19 Fund 36. Is there any other discussion? 20 MRS. SHELTON: I will need some type of 21 recommendation from y'all, and we can come back and 22 address it at a later time on -- on how you want that 23 $2,000.00, you know, divisible by the three here? Do 24 you all have other agencies or just what the 25 expenditures are that you're wanting to finance with 36 1 this $2,000.00. 2 JUDGE KELLY: And this is going to be for 3 FY-2021, right? 4 MRS. SHELTON: The current year. 5 COMMISSIONER MOSER: Current year. Right. 6 JUDGE KELLY: So not the budget you're going 7 to be working on here in a few -- 8 MRS. SHELTON: Correct. 9 COMMISSIONER MOSER: Current year. Okay. 10 Very good. 11 JUDGE KELLY: Okay. Any other discussion? 12 Those in favor raise your hand. Unanimous, three zero. 13 Thank you. 14 COMMISSIONER MOSER: Thank you. 15 JUDGE KELLY: Let's move on to Item 1.7 16 consider, discuss and take appropriate action regarding 17 prior request from CASA, K'Star and Hill County CARES 18 for Fiscal Year 2021 funding. Miss Cash. 19 MRS. CASH: Good morning, Commissioners. 20 We're just here to follow up on our request of March 21 8th, and it sounds like y'all have at least partially 22 addressed that already. We're here to answer any 23 questions that you may have. 24 COMMISSIONER MOSER: So what -- what -- so 25 we're talking about $2,000.00 here. And what your 37 1 request -- 2 MRS. CASH: My request for CASA was three. 3 COMMISSIONER MOSER: Was three. That's what 4 I thought I remembered. 5 COMMISSIONER LETZ: And what was K'Star's? 6 MS. LOWMAN: Actually, I didn't make a 7 request. So this year I would prefer that it goes to 8 Stephanie who did follow the procedures. Next year I'll 9 be back though, to -- to address our needs. So -- 10 COMMISSIONER LETZ: Hill Country CARES? 11 MS. LOWMAN: No, I'm -- I'm K'Star. 12 COMMISSIONER LETZ: I meant him. 13 MS. LOWMAN: Oh, I'm sorry. 14 MR. IVES: Yeah. Again, I would -- actually 15 it's a great idea. I would follow suit with what Melody 16 said. This year we did not apply for the fund as we 17 were supposed to, but we will be doing that moving 18 forward. 19 COMMISSIONER LETZ: Okay. So the funds -- 20 to the Auditor, the funds that -- the balance of 2500 21 and the 2000, we could -- we have 3,000 available? 22 MRS. SHELTON: Yes. 23 COMMISSIONER LETZ: I'll make a motion that 24 we authorize or use Fund 36 to fund $3,000 for CASA. 25 COMMISSIONER MOSER: Second. 38 1 JUDGE KELLY: Motion's been made by 2 Commissioner Letz, seconded by Commissioner Moser to 3 fund the $3,000.00 request for CASA, and put K'Star and 4 Hill Country CARES on the list for next year, right? 5 COMMISSIONER MOSER: Uh-huh. 6 JUDGE KELLY: Any discussion? 7 MRS. SHELTON: Can I just say one more 8 thing? Basically by moving it also to Fund 36, they 9 will not have to request payment for that. Because I 10 think there was some confusion in that in the past. And 11 so if it's budgeted here, it may be -- you may get it 12 twice a year or something like that. But if it's 13 budgeted here and we have the funds, we'll be able to 14 pay it out -- 15 COMMISSIONER MOSER: Okay. 16 MRS. SHELTON: -- without them making an 17 additional request. 18 COMMISSIONER MOSER: Good. 19 MRS. SHELTON: All right. 20 JUDGE KELLY: And so that the public 21 understands what we're doing here, is there are certain 22 fees that are collected by the District Clerk that 23 relate to the services that are provided by your 24 organizations. And we're -- we're earmarking those 25 funds in Fund 36 so that they can be paid directly to 39 1 you for the services that the State wants us to provide 2 for your clients. Very good. 3 MR. IVES: I have a question. The fees that 4 you referred to, how are those -- are those ordered by 5 the Court or how do those -- where do those fees source 6 from, I guess is my question? 7 JUDGE KELLY: I think these fees are 8 actually part of what is collected with the filing fees 9 for certain -- certain services. There -- we charge for 10 things such as our law library. There's a law library 11 fee on there. But there are fees on there to provide 12 these services that y'all provide. And so we use those 13 funds to be able to fund your ability to provide the 14 services. 15 MRS. STEBBINS: It's called the Family 16 Protection Fee. 17 MS. LOWMAN: Good enough. That's all. 18 MR. IVES: Thank you. 19 MRS. CASH: Thank you very much. 20 JUDGE KELLY: You just furthered our 21 symbiotic relationship with one other. 22 COMMISSIONER MOSER: Uh-huh. 23 MRS. CASH: Thank you very much. 24 MS. LOWMAN: We appreciate it. 25 JUDGE KELLY: Thank you very much. Okay. 40 1 Those in favor raise your hand. Unanimous, three zero. 2 Thank you. 3 COMMISSIONER MOSER: Thank you. 4 JUDGE KELLY: Item 1.8 consider, discuss and 5 take appropriate action to accept the summary report 6 regarding County Clerk's Office. Miss Dowdy. 7 MRS. DOWDY: This is a summary report of 8 things going on in my office. And the one thing I want 9 to note for the public is that on the Clerk's Page of 10 the website, which is co.kerr.tx.us/cclerk, there are 11 some links there that will provide the total birth and 12 total deaths on a monthly basis that occur in Kerr 13 County, and right now it's posted back to 2018. 14 But also, there's also a summary report that 15 dates back to 2009 that also provides that same 16 information along with, you know, filing statistics 17 within the office. And so those are the two points that 18 I wanted to make today. 19 COMMISSIONER MOSER: Why -- why do we accept 20 this report -- 21 MRS. DOWDY: Well, that's -- 22 COMMISSIONER MOSER: -- from the County -- 23 let me finish -- from the County Clerk, and do we do 24 that for all elected officials? 25 MRS. DOWDY: No. I could have just put on 41 1 there discussion item. But it's -- 2 COMMISSIONER MOSER: Okay. 3 MRS. DOWDY: -- up to the Court if y'all 4 want to accept it. I could have put it maybe in my 5 monthly report as well. 6 COMMISSIONER MOSER: Yeah, I'm just -- I'm 7 just wondering. If we accept that, then do we accept 8 all reports? I mean we get them every -- every month. 9 So -- 10 MRS. DOWDY: I think I really just -- I 11 guess what I might do is maybe recommend no action 12 today, but then include it in my monthly report at the 13 end of the month. 14 COMMISSIONER MOSER: Okay. Just -- 15 JUDGE KELLY: It's a one half dozen or the 16 other. 17 COMMISSIONER MOSER: Right. 18 COMMISSIONER LETZ: It's good report, 19 though. 20 COMMISSIONER MOSER: Yeah, it's a very good 21 report. 22 MRS. DOWDY: Well, I think it's -- 23 COMMISSIONER MOSER: Very interesting 24 material. 25 MRS. DOWDY: Yeah. I agree. Okay. That's 42 1 all I have. Thank you. 2 JUDGE KELLY: Okay. Next item is 1.9 3 consider, discuss and take appropriate action to award 4 Bank Depository Agreement. Tracy Soldan. 5 MRS. SOLDAN: Good morning. I believe you 6 all have the analysis from Patterson & Associates. We 7 had gone out to bid in February for the depository 8 contract, and so the packet that I gave to you guys, on 9 Page 5, is the summary and recommendation. 10 All the pages before that detail the 11 services that each bank that bid provides and what their 12 fees are or are not. And on the last page, Patterson & 13 Associates is recommending Happy State Bank for our 14 depository contract. They are waiving all fees 15 completely and offer a higher interest rate. 16 COMMISSIONER MOSER: So that's your 17 recommendation? 18 MRS. SOLDAN: Yes, sir. 19 COMMISSIONER MOSER: Move for approval. 20 COMMISSIONER LETZ: Second. 21 JUDGE KELLY: Motion's been made by 22 Commissioner Moser, seconded by Commissioner Letz to 23 approve -- how do we word this? 24 COMMISSIONER LETZ: It's awarding the -- 25 COMMISSIONER MOSER: Depository agreement -- 43 1 COMMISSIONER LETZ: Depository Services 2 Contract -- 3 COMMISSIONER MOSER: -- to Happy State Bank. 4 JUDGE KELLY: Okay. As presented. 5 COMMISSIONER MOSER: We agreed. 6 JUDGE KELLY: Get it in the record. Any 7 discussion? 8 COMMISSIONER LETZ: Did we -- did they come 9 back with a contract, or is there -- 10 MRS. SOLDAN: There will -- yes. There 11 will be a contract that the Judge will have to sign. 12 COMMISSIONER LETZ: That'll come back in the 13 future? 14 MRS. SOLDAN: Uh-huh. Yes. 15 COMMISSIONER LETZ: And this is -- I will 16 say this is -- I know we've been with the current 17 depository for some time. But this is not unique, this 18 is the -- I mean, since I've been a Commissioner this 19 will be the third bank depository that we have used. So 20 it's good to keep them -- it's good competitive, it's 21 good for the taxpayers. 22 JUDGE KELLY: Okay. So I forgot, who made 23 the motion and who seconded? 24 COMMISSIONER MOSER: I made the motion. 25 COMMISSIONER LETZ: And I seconded. 44 1 JUDGE KELLY: Okay. Motion's been made by 2 Commissioner Moser, seconded by Commissioner Letz to 3 approve the bank depository agreement with Happy State 4 Bank. Those in favor raise your hand. Unanimous, three 5 zero. 6 MRS. SOLDAN: Thank you. 7 JUDGE KELLY: Next item is 1.10 -- 8 COMMISSIONER LETZ: One question on that, 9 Judge, if I could. Tracy, when does this take effect 10 and -- and what is the -- the timing to make the change? 11 MRS. SOLDAN: May the 1st. 12 COMMISSIONER LETZ: May 1st? 13 MRS. SOLDAN: May 1st is when the new 14 contract will start. But I will start immediately 15 letting the other elected officials that have their own 16 bank accounts know that we'll be making that change and 17 offer to help assist in making those changes, so that 18 hopefully by May 1st we're up and running. 19 COMMISSIONER LETZ: And, again, this is 20 really so I understand, all County accounts have to 21 be -- now will have to be with Happy State Bank? 22 MRS. SOLDAN: I believe so. If it states in 23 the Government Code or Local Government Code that their 24 accounts shall be at the depository, then they would 25 have to move them, yes. 45 1 COMMISSIONER LETZ: Okay. 2 MRS. DOWDY: That's including registry 3 accounts? 4 MRS. SOLDAN: It depends on what the -- I 5 think the Court order and probably the Local Government 6 Code says, or whatever code that falls under. 7 MRS. DOWDY: Okay. 8 MRS. SOLDAN: But we'll talk about it. 9 MRS. DOWDY: Okay. 10 MRS. SOLDAN: I'll set up meetings with 11 everybody. Thank you. 12 COMMISSIONER LETZ: Thank you. 13 JUDGE KELLY: Next item on the agenda is 14 1.10 consider, discuss and take appropriate action to 15 surplus various items at the Juvenile Detention 16 Facility. Mr. Robles. 17 MR. ROBLES: You should have been given a 18 list of the surplus items out there. Mattresses, shower 19 shoes, things of that nature. Nothing on our -- that is 20 capitalized. 21 COMMISSIONER MOSER: Move for approval. 22 COMMISSIONER LETZ: Second. 23 JUDGE KELLY: Motion's been made by 24 Commissioner Moser, seconded by Commissioner Letz to 25 approve the surplus items at Juvenile Detention Center. 46 1 Any discussion? Those in favor raise your hand. 2 Unanimous, three zero. 3 COMMISSIONER LETZ: Where do we surplus this 4 to? 5 MR. ROBLES: Trash. 6 COMMISSIONER LETZ: Trash? What does it 7 look like? 8 MR. ROBLES: I don't think we can recycle 9 mattresses. 10 JUDGE KELLY: Item 1.11 consider, discuss 11 and take appropriate action to approve a $9,549.00 12 donation from Kerr Crime Stoppers to be used to purchase 13 a computer for forensic investigations of the Criminal 14 Investigation Division of the Kerr County Sheriff's 15 Office. Sheriff Leitha. 16 SHERIFF LEITHA: Yes. Commissioners, Judge, 17 I submitted a grant to Crime Stoppers and we're real 18 fortunate to be able to receive this money, $9,549.00. 19 Just asking for your approval. 20 COMMISSIONER MOSER: That was a strange 21 amount. Is it -- 22 SHERIFF LEITHA: That was what it cost, you 23 know, I mean so -- 24 COMMISSIONER MOSER: Oh, I see. So somebody 25 donated it for that purpose? 47 1 SHERIFF LEITHA: Exactly. Yeah. 2 COMMISSIONER MOSER: Okay. Got it. 3 SHERIFF LEITHA: To buy this forensic 4 computer. 5 COMMISSIONER LETZ: Move for approval of the 6 agenda item. 7 COMMISSIONER MOSER: Second. 8 JUDGE KELLY: Motion's been made by 9 Commissioner Letz, seconded by Commissioner Moser to 10 approve the donation by Kerr Crime Stoppers for the 11 computer to use in the Criminal Investigations Division 12 of the Sheriff's Department. Any discussion? Those in 13 favor raise your hand. Unanimous, five -- three -- 14 three zero. 15 The last item before our break is 1.12. 16 We're actually on time today. 17 COMMISSIONER MOSER: We are. 18 JUDGE KELLY: Consider, discuss and take 19 appropriate action to enter into grant agreement with 20 Texas Division of Emergency Management for Winter Storm 21 Relief. Ms. Graff. 22 MS. GRAFF: This grant is for winter storm 23 relief. Kerr County is currently eligible for 24 $113,756.42 of emergency work, which includes responding 25 to accidents, making roads drivable and transporting 48 1 food and water. We are still waiting to see if 2 permanent work will become eligible and if it does, we 3 will be able to put toward some of those expenses as 4 well. 5 There is a 25 percent match for this grant 6 and we have until May 16th to submit eligible expenses. 7 COMMISSIONER MOSER: So it's 25 percent 8 match so -- 9 MS. GRAFF: Yes. 10 COMMISSIONER MOSER: -- a little over 25 -- 11 MS. GRAFF: About $20,000.00. 12 COMMISSIONER MOSER: Yeah, right. Okay. 13 COMMISSIONER LETZ: Where do those funds 14 come from? 15 MS. GRAFF: The match funds? 16 COMMISSIONER LETZ: Yeah. 17 COMMISSIONER MOSER: Uh-huh. 18 MS. GRAFF: We are looking to meet this 19 match through field usage from the Sheriff's Office and 20 Jail during this storm event, and we can also use other 21 works done after the storm, such as repairing potholes 22 and stuff like that to make roads safe, and we can also 23 use the work conducted by our Emergency Management 24 Coordinator. His time relates. 25 COMMISSIONER LETZ: So it's all in kind, it 49 1 won't be in cash? 2 MS. GRAFF: Yeah. 3 COMMISSIONER MOSER: Okay. 4 JUDGE KELLY: Good. 5 COMMISSIONER MOSER: Move for approval. 6 COMMISSIONER LETZ: Second. 7 JUDGE KELLY: Motion's been made by 8 Commissioner Moser, seconded by Commissioner Letz to 9 approve the grant with TDEM for the Winter Storm Relief. 10 Is there any discussions or questions? 11 COMMISSIONER LETZ: Do we have any idea on 12 the permanent repairs? 13 MS. GRAFF: We currently do not. We are 14 still -- the PSAT was submitted last Friday and think 15 for everyone it was due this Sunday. So they should be 16 making a decision rather quickly, but I'm not entirely 17 sure. 18 COMMISSIONER LETZ: Okay. Thank you. 19 JUDGE KELLY: Okay. All those in favor 20 raise your hand. Unanimous, three zero. 21 Ms. Graff, I want to compliment you. You're 22 doing a very good job handling these grants. 23 MS. GRAFF: Thank you. 24 JUDGE KELLY: Okay. Let's take a break. 25 And we'll come back at five after ten. So we'll stand 50 1 in recess. 2 (Recess.) 3 JUDGE KELLY: Court will come back to order. 4 I've got a phone number calling on this next item. It's 5 the next item on the agenda 1.13 consider, discuss and 6 take appropriate action on the request from the Texas 7 Archaeological Society to use Flat Rock Park from June 8 10, 2021 to June 19, 2021 for their field school event. 9 And I'm going to call Mr. Steve Seidmeyer, if I can do 10 this right. 11 COMMISSIONER MOSER: Hi, Tiffany. 12 MS. OSBURN: Hello. 13 (Judge Kelly dialing phone.) 14 MR. SEIDMEYER: Hello, this is Steve 15 Seidmeyer. 16 JUDGE KELLY: Mr. Seidmeyer, this is Rob 17 Kelly, we're here in Commissioners' Court. How are you 18 doing? 19 Mr. Seidmeyer: I'm fine, Judge Kelly. How 20 are you? 21 JUDGE KELLY: Good. I've got Tiffany Osburn 22 at the podium and we now have called this Item 1.13, 23 which is the Texas Archeological Society's request to 24 use Flat Rock Park lake from June 10 to 19 for their 25 field school event. 51 1 So Miss Osburn, you may proceed. 2 MS. OSBURN: Okay. All right. Thank you. 3 Well, I came here last year seeking your approval to be 4 able to use Flat Rock Park. In addition to the Texas 5 Archaeological Society also has reserved River Star Arts 6 and Events Park for the week of June 10th through the 7 19th for the Texas Archeological Society Field School. 8 The last year at about this time exactly we 9 cancelled for the first time in 50 years. And we're 10 excited though to get back on track. And all of our 11 membership is super eager to get back out there and do 12 the good work we do. And especially to investigate the 13 sites we're working on here in Kerrville. 14 So I am here to request that use of Flat 15 Rock Park again, which we feel like this year is 16 potentially even more critical to us being able to space 17 out our campers and our activities out there. So the 18 use of that additional space in addition to River Star 19 Arts and Events Park would be ideal for our summer 20 event. 21 COMMISSIONER MOSER: So last year you were 22 projecting maybe 600? 23 MS. OSBURN: Yeah. 24 COMMISSIONER MOSER: And now, talking to 25 Steve, the may be more than that? 52 1 MS. OSBURN: Last year, I think 600 was 2 going to be our upper limit -- 3 COMMISSIONER MOSER: Right. 4 MS. OSBURN: -- and we -- that had been 5 our -- almost our highest field school ever. And we 6 really sort of projected that the draw here in Kerrville 7 and the site that we were working on would reach that 8 upper limit. 9 I suspect this year we're going to have 10 folks who maybe are a little bit more hesitant. So I 11 would probably -- I would probably say we're going to 12 reach more around the 300, 350 mark. But, of course, 13 until registrations start coming in at their highest 14 flow, which is in the next couple of months, we're not 15 really going to know our upper number yet. 16 COMMISSIONER MOSER: So will that area -- 17 that includes the Dog Park or does that include -- 18 MS. OSBURN: It did not. I think we were 19 going to come short of the Dog Park -- 20 COMMISSIONER MOSER: Okay. Okay. 21 MS. OSBURN: -- right. 22 COMMISSIONER MOSER: So that -- that 23 would -- the space that you have then there, the many 24 acres, and using the Five Star, that would be more than 25 sufficient area for you, even if you exceeded by a large 53 1 percentage? 2 MS. OSBURN: Oh yeah. Absolutely. 3 COMMISSIONER MOSER: Yeah. Okay. All 4 right. You had a good plan last year. So I'd move for 5 approval to enable the Texas Archeological Society to 6 use Flat Rock Park, excluding the Dog Park, from 7 June 10th to June the 19th for camping for your 8 facility -- for your people. 9 MS. OSBURN: Thank you. 10 COMMISSIONER MOSER: Are you going to look 11 at the same archaeological site or sites? 12 MS. OSBURN: We are, yes. We're going to be 13 working primarily on a site called the Kemosabe over off 14 of Arcadia Loop, and we also will be working on Julius 15 Neunhoffer's place for a smaller investigation of -- we 16 always have a prehistoric and a historic investigation. 17 COMMISSIONER MOSER: Okay. 18 MS. OSBURN: So we'll have some smaller 19 excavations going on there. And we are actively seeking 20 local -- partnerships with local landowners for our 21 survey team as well, where we hope to find several 22 ranches in the local vicinity to have a small crew of 23 five to ten to twenty people to go out and a couple -- 24 one or two crews of survey archeologists to find new 25 archeological sites and help record those. 54 1 COMMISSIONER MOSER: Okay. So you're still 2 looking for additional -- 3 MS. OSBURN: Yes. Uh-huh. 4 COMMISSIONER MOSER: Okay. I've got a 5 couple ideas. I'll -- I'll talk to you and Steve. 6 MS. OSBURN: Glad to hear that. 7 COMMISSIONER MOSER: One over in Upper Lane 8 Valley. Okay. Very good. So anyway, I made that 9 motion, I think. 10 COMMISSIONER LETZ: Second. 11 JUDGE KELLY: Okay. The motion's been made 12 by Commissioner Moser, and seconded by Commissioner Letz 13 to approve the Texas Archeological Society's use of Flat 14 Rock Park from June 10 to 19 for their field school 15 event. Any discussion? Mr. Seidmeyer, do you have 16 anything to add? 17 Mr. Seidmeyer: No. I think Tiffany has 18 covered it very well. I think we have got a lot of 19 Texas Archeological Society members that have got up 20 demand now that they didn't get to have a field event 21 last year. So I'm actually hoping we'll even get more 22 than that number that Tiffany threw out. 23 But we know more about the archeology site 24 this -- this year than we did even last year. And so it 25 promises, as I said last year, to be a very enjoyable 55 1 site for people to work and a site where there's a lot 2 of rich artifacts that the excavators will find and 3 analyze. And it will be a real contribution, probably 4 make it into a publication, say, at some point. 5 COMMISSIONER MOSER: Okay. 6 JUDGE KELLY: Okay. Very good. With that, 7 those in favor raise your hand. Unanimous, three zero. 8 Thank you, Mr. Seidmeyer. You're a good 9 example for the public at this point to see how we're 10 trying to do the YouTube and the calling in. The call 11 came to the cell phone that our Court Coordinator has. 12 She gives me the number, we call it in, we get you on 13 the line, and we get very good reception and you're able 14 to share here in Court just as though you were here in 15 person. So thank you. 16 Mr. Seidmeyer: That's great. That's great. 17 Thank you. Thank you, Judge. 18 MS. OSBURN: Very good. Thank you very 19 much. 20 COMMISSIONER MOSER: Thank you, Tiffany. 21 Thanks for coming over. Have a safe trip home. 22 MS. OSBURN: Thank you. See you later. 23 JUDGE KELLY: Worked really good, didn't it? 24 COMMISSIONER LETZ: Yeah. You can hear it. 25 JUDGE KELLY: Yeah. 56 1 COMMISSIONER MOSER: Yeah. 2 JUDGE KELLY: Let's go to Item 1.14 3 consider, discuss and take appropriate action for the 4 Commissioners' Court Final Approval regarding the 5 private road name of "12 Mile Crossing Road." 6 Miss Hoffer. 7 MS. HOFFER: Bobby Horton applied through 8 the 911 Office on March 16th, 2021 regarding the private 9 road name of "12 Mile Crossing Road West." This road 10 did not have a previous road name and is not maintained 11 by Kerr County. 12 I did discuss with Commissioner Harris last 13 Thursday or Friday, he had told me just to share with 14 you all that he's in favor of this. 15 At this time, I ask Commissioners' Court for 16 their final approval regarding the private road name of 17 "12 Mile Crossing Road West," and that's in Precinct 4. 18 COMMISSIONER LETZ: Move for approval. 19 COMMISSIONER MOSER: Second. 20 JUDGE KELLY: Motion's been made by 21 Commissioner Letz, seconded by Commissioner Moser to 22 approve the private road name of "12 Mile Crossing Road 23 West" in Precinct 4. Any other discussion? Those in 24 favor raise your hand. Unanimous, three zero. 25 MS. HOFFER: Thank you. 57 1 JUDGE KELLY: Thank you. Item 1.15 2 consider, discuss and take appropriate action for the 3 Court to award a construction contract in the amount of 4 $1,150,690.00 and authorize the County Judge to execute 5 the contract with Qro -- how do you say that? 6 MR. HASTINGS: Yes, sir. Qro. 7 JUDGE KELLY: -- Qro Mex Construction 8 Company, Inc. for the Wastewater Services Connections 9 for the East Kerr County Center Point Wastewater 10 Collection Project, funded by the Texas Department of 11 Agriculture CEDAP (which is Colonia Economically 12 Distressed Area Program) grant No. 7217045 and CFC 13 (Colonia Fund Construction) grant No. 7218045 and CFC 14 (Colonia Fund Construction) grant No. 7218055. 15 Mr. Hastings. 16 MR. HASTINGS: Thank you. The proposed 17 construction project was advertised in the Hill Country 18 Community Journal on February 10th and 17th, 2021. The 19 project is to install service connections for homes 20 occupied by low to moderate income residents in the 21 East Kerr/Center Point Wastewater Collection Project. 22 Funding for the services is from the Texas 23 Department of Agricultural Grants: Colonia's 24 Economically Distressed Areas Program Grant No. 7217045, 25 and the Colonia's Fund for Construction Grant Nos. 58 1 7218045 and 7218055. 2 The project includes sewer piping within the 3 Elmwood Mobile Home Park and service connections in Hill 4 River Country Estates, Center Point North, Center Point 5 South, and Nickerson Farms. There are an anticipated 6 115 service connections and 3,350 linear feet of 6-inch 7 sewer to be constructed on this project. 8 The Engineer's Opinion of Probable 9 Construction Cost is $1.4 million. Bids were opened and 10 read aloud on Thursday, March 4th, 2021 and received by 11 the Commissioners' Court on March 8th, 2021. Those bids 12 range from 1.1 to 1.46 million. 13 The Project Engineer, Tetra Tech, has 14 reviewed the bids and prepared a bid tabulation that is 15 attached to the Engineer's Letter of Recommendation for 16 Award, attached to this agenda bill. 17 The County Engineer and Project Engineer 18 recommend that the Court award a construction contract 19 in the amount of $1,150,690.00 and authorize the County 20 Judge to execute the contract with Qro Mex Construction 21 Company Incorporated for the Wastewater Service 22 Connections for the East Kerr/Center Point Wastewater 23 Collection Project funded by the Texas Department of 24 Agriculture CEDAP Grant No. 7217045, and CFC Grant Nos. 25 7218045 and 7218055. 59 1 COMMISSIONER MOSER: Move for approval. 2 COMMISSIONER LETZ: Second. And some 3 questions -- or a question. 4 JUDGE KELLY: Motion's been made by 5 Commissioner Moser, seconded by Commissioner Letz to 6 approve the request for contract as presented. 7 COMMISSIONER LETZ: The question I have is 8 when I look over the -- I guess the scope, I don't see a 9 line item, and I don't know how you would do it, for 10 change orders. And based on the experience we had with 11 Phase One, the number of change orders and the 12 difficulty of getting the final ones paid -- 13 MR. BURGER: Uh-huh. 14 COMMISSIONER LETZ: -- how is that going to 15 be addressed so we don't have the same problem -- 16 MR. BURGER: Well, we -- 17 COMMISSIONER LETZ: -- on Phase 2 and 3? 18 MR. BURGER: -- we have for -- this project 19 is funded by the Texas Department of Agriculture, so 20 it's a different payment process. And whether it's 21 faster or slower than Water Development Board is 22 difficult to assess, but I think they're a little 23 quicker. They're not as overloaded, let's say. 24 But we did -- to try to address some of the 25 unknown conditions that created change orders in the 60 1 first phase of the project, we did change up how we bid 2 certain things. For example, subject tank demolition. 3 It was bid originally on a per each item, and then we 4 found several of them that couldn't be demolished in a 5 conventional sense, and had to be filled with flowable 6 fill, for example. And so we anticipate that we'll find 7 several of those of that nature. So there's a bid item 8 in here to flowable fill those so that's not a change 9 order. 10 And we also have bid items to cover various 11 things like concrete pavement repairs. Reseeding lawns 12 and things like that to cover those types of 13 contingencies that might occur. Will we have no change 14 orders? I can't tell you that. I -- I actually do 15 anticipate that there will be some special conditions, 16 that there's no way to try to describe that work 17 required until we actually get the contractor out there 18 in the field and he finds where the septic tank is and 19 how to connect to it and that kind of stuff. 20 So -- but our plan is to take those, get 21 these resolved as quickly as possible, so that we can 22 get them approved by TDA and paid by TDA as quickly as 23 we can. But we did try to minimize that by redoing some 24 of these bid items from the original. 25 COMMISSIONER LETZ: Okay. 61 1 COMMISSIONER MOSER: But -- but in Phase 2 One, that too was with TDA so it's the same -- same 3 funding source as this one. 4 MR. BURGER: We did have -- we did have a 5 separate contract in Phase One with TDA. We do not have 6 the same -- the same payment delays with the TDA portion 7 of the work -- 8 COMMISSIONER MOSER: I see. 9 MR. BURGER: -- that we've had with Water 10 Development Board. 11 COMMISSIONER MOSER: Part of it was Water 12 Development Board, part of it was TDA. 13 MR. BURGER: Right. 14 COMMISSIONER MOSER: Gotcha. And this is 15 all TDA. 16 MR. BURGER: And this is all TDA. 17 COMMISSIONER MOSER: Okay. 18 MR. BURGER: Yeah. And the other contracts 19 with D Guerra that we brought to the Court awhile 20 back -- 21 COMMISSIONER MOSER: Right. 22 MR. BURGER: -- those are all Water 23 Development Board. 24 COMMISSIONER MOSER: Right. 25 MR. BURGER: And one of the issues that we 62 1 had with the change orders was that because we have one 2 contract with two funding sources, one from Water 3 Development Board and one from TDA, we had to get 4 approval from both entities for those change orders. 5 COMMISSIONER MOSER: Okay. 6 MR. BURGER: And we won't have that on any 7 of these contracts because they're completely separate. 8 COMMISSIONER LETZ: So -- but the Water 9 Development Board will fund some of the work? 10 MR. BURGER: They -- they will not fund any 11 of the work in this contract here on this construction 12 contract at all. 13 COMMISSIONER MOSER: Still, it's a big 14 improvement. 15 COMMISSIONER LETZ: Okay. But there will be 16 other ones that they -- 17 MR. BURGER: But the Phase 2 and Phase 3 18 contracts that have already been approved by the Court 19 with D Guerra Construction, those are completely funded 20 by Water Development Board and that does fund services. 21 There are service connections in those contracts. 22 COMMISSIONER LETZ: And D Guerra -- 23 (Talking over). 24 COMMISSIONER LETZ: -- internally? 25 MR. BURGER: Yeah. And D Guerra will do 63 1 that work, and we'll have Qro Mex do that. So there 2 will be some coordination between the two contractors, 3 but we have separated the funding sources to try to 4 eliminate some of those problems we experienced in Phase 5 1. 6 COMMISSIONER MOSER: So basically Guerra is 7 providing all the services, Water Development Board -- 8 up and to the tap, and then Qro -- pronounce it Qro 9 or -- 10 MR. BURGER: Qro Mex. 11 COMMISSIONER MOSER: -- Qro Mex is going to 12 go from the tap to the house and -- 13 MR. BURGER: Right. 14 COMMISSIONER MOSER: Right. Okay. 15 MR. BURGER: But only on the low to moderate 16 income -- 17 COMMISSIONER MOSER: Right. 18 MR. BURGER: -- that qualifies in the -- 19 COMMISSIONER MOSER: Right. Okay. 20 MR. BURGER: -- grant funding. 21 COMMISSIONER MOSER: And this -- this is 22 firm fixed price contract for 115 connections. Is that 23 correct? 24 MR. BURGER: It's -- it's a unit price 25 contract for -- 64 1 COMMISSIONER MOSER: So it's not firm fixed 2 price. That's good. 3 MR. BURGER: No, it's not. 4 COMMISSIONER MOSER: Okay. 5 MR. BURGER: It's a unit price contract. 6 COMMISSIONER MOSER: Okay. Good. 7 MR. BURGER: So we have unit prices for the 8 various -- 9 COMMISSIONER MOSER: Okay. 10 MR. BURGER: -- items of work and those are 11 in the bid tabulation. You can see those and what those 12 prices are. The price for 6-inch pipe, for -- 13 COMMISSIONER MOSER: It's in there. Okay. 14 MR. BURGER: -- for service connections, 15 price for pumping, a price for -- 16 COMMISSIONER MOSER: Okay. Good deal. 17 MR. BURGER: -- all of those things 18 separately. 19 COMMISSIONER MOSER: Good job. 20 MR. BURGER: Thank you. 21 JUDGE KELLY: Okay. And for those that -- 22 when you read this in the paper and you're trying to 23 figure out how to spell Qro, that's Q, capital Q, R-O. 24 Okay. And the Mex is M-E-X. 25 COMMISSIONER MOSER: All right. 65 1 JUDGE KELLY: So just -- just to make it 2 clear, that's Qro Mex. 3 Okay. Any other discussion? Then those in 4 favor raise your hand. Unanimous, three zero. 5 COMMISSIONER MOSER: Thanks, Don -- 6 MR. BURGER: Thank you. 7 COMMISSIONER MOSER: -- Charlie. 8 JUDGE KELLY: 1.16 a public hearing for the 9 revision of plat for De Leon Estates Section Three, Lots 10 2 and 3, and De Leon Estates Section Five, Lot 4, to be 11 known as De Leon Estates Section Seven. And this is 12 Plat File No. 19-06887 and Plat File No. 20-04047. 13 Mr. Hastings -- or this is a public meeting. 14 Is there anybody that wants to address the revision of 15 plat for De Leon Estates? 16 MR. HASTINGS: I checked the hallway, 17 there's nobody out there for this. 18 JUDGE KELLY: Okay. There being no one then 19 we will adjourn that meeting and move on to Item 1.17, 20 which is to consider, discuss and take appropriate 21 action for the Court to approve revision of plat for 22 De Leon Estates Section Three, Lots 2 and 3, and De Leon 23 Estates Section Five, Lot 4, to be known as De Leon 24 Estates Section Seven. Mr. Hastings. 25 MR. HASTINGS: Thank you, Judge. We just 66 1 held a public hearing. No one spoke. This proposal 2 revises the three existing lots totaling 13.2 acres out 3 of De Leon Estates Sections Three and Five to be known 4 as De Leon Estates Section Seven. 5 Lot 1 will be 10.37 acres and have a private 6 well. Lot 2, 1.5 acres, and Lot 3, 1.33 acres, will be 7 served by a public water system. All lots will front 8 Madrona Drive. As a matter of fact, those lots already 9 have water to them. They already have water meters, 10 everything's set up. They're just changing the lot 11 lines. 12 The County Engineer requests the Court 13 approve a revision of plat for De Leon Estates Section 14 Three, Lots 2 and 3, and De Leon Estates Section Five, 15 Lot 4, to be known as De Leon Estates Section Seven, 16 Plat File No. 19-06887 and Plat File No. 20-04047. 17 Precinct 1. 18 COMMISSIONER LETZ: Move for approval. 19 COMMISSIONER MOSER: Second. 20 JUDGE KELLY: Motion's been made by 21 Commissioner Letz, seconded by Commissioner Moser to 22 approve the revision of plat of De Leon Estates 23 Sections Three and Five to be known as De Leon Estates 24 Section Seven. Any other discussion? Those in favor 25 raise your hand. Unanimous, three zero. 67 1 Move on to Item 1.18 consider, discuss and 2 take appropriate action for the Court to approve a 3 concept plan for 145 acres on Highway 41 in Mountain 4 Home. Precinct 4. Mr. Hastings. 5 MR. HASTINGS: Thank you. The other 6 developer is David Wahrmund. He has a total of about 7 145 acres. He'd like to put in 25 lots. He would be 8 allowed to do as many as 27. His smallest lot size, 9 5.1 acres. They would all be on private wells, OSSF, 10 on-site septic facility. 11 They're out of the floodplain. There is a 12 proposed road and they are proposing that that be fa 13 public road, publicly maintained by Kerr County. One 14 road about 3,725 feet long with a cul-de-sac on the end. 15 And this concept plan proposes subdividing that 145 16 acres on Highway 41 in the Mountain Home area into 17 approximately 25 lots. 18 Access to the proposed lots will be from a 19 proposed road that is off of Highway 41. Access from 20 Highway 41 must be approved by TxDOT. They've been in 21 conversations with TxDOT. That's not going to be an 22 issue for them. 23 The County Engineer requests the Court 24 approve the concept plan for 145 acres on Highway 41 in 25 Mountain Home, Texas, Precinct 4. 68 1 COMMISSIONER MOSER: Now, for five acres 2 they don't have to do anything water availability 3 demonstration. 4 MR. HASTINGS: Correct. 5 COMMISSIONER MOSER: Do they plan on it, do 6 you know? 7 MR. HASTINGS: No, sir, they do not. 8 COMMISSIONER MOSER: Move for approval. 9 COMMISSIONER LETZ: Second. 10 JUDGE KELLY: Motion's been made by 11 Commissioner Moser, seconded by Commissioner Letz to 12 approve the concept plan for 145 acres on Highway 41 in 13 Mountain Home as presented. Any other discussion? 14 COMMISSIONER LETZ: Do they plan on doing a 15 preliminary plat? 16 MR. HASTINGS: I don't know if they will on 17 this one or not. It's small enough that I don't see it 18 being an issue since it's only 25 lots. They're only 19 going to need a local road. There's -- this is pretty 20 textbook, so -- 21 COMMISSIONER LETZ: Right. 22 MR. HASTINGS: And it would be up to them. 23 COMMISSIONER LETZ: Up to them. I was just 24 wondering, the road kind of going up and then down the 25 middle -- 69 1 MR. HASTINGS: Yes, sir. 2 COMMISSIONER LETZ: -- kind of zigzags along 3 the lot lines where they're depicted? 4 MR. HASTINGS: Yes, sir. They're trying to 5 cross a draw through there. There's some kind of a dry 6 creek or something that they're just trying to get 7 across. And I think that Hewitt Engineering is going to 8 be the engineer on this, and he -- he hasn't had time 9 yet to sit down and really work out a good layout for 10 that road, but it'll generally follow what they're 11 showing here in general. 12 COMMISSIONER LETZ: Okay. Thank you. 13 MR. HASTINGS: Uh-huh. 14 JUDGE KELLY: Okay. Any other discussion? 15 Those in favor raise your hand. Unanimous, three zero. 16 Item 1.19 consider, discuss and take 17 appropriate action for the Court to set a public hearing 18 for 10 a.m. on April the 26th, 2021 for a revision of 19 plat for Mosty Pecan Grove Subdivision, Lot 1. 20 Mr. Hastings. 21 MR. HASTINGS: Thank you. The 22 owner/developer is Philip Spain. This proposal revises 23 Mosty Pecan Grove Subdivision Lot 1, which is currently 24 9.28 acres, into two lots with a small water well tract. 25 Lot 1A will be 4.07 acres and have frontage on Highway 70 1 27. Lot 2B will be 5.01 acres and have frontage on 2 JJ Lane. The well tract will be 0.2 acres and be 3 accessed from JJ Lane. 4 County Engineer requests the Court set a 5 public hearing for 10 a.m. on April 26th, 2021 for a 6 Revision of Plat for Mosty Pecan Grove Subdivision 7 Lot 1, volume 7, Page 310, Precinct 2. 8 COMMISSIONER MOSER: So move. 9 COMMISSIONER LETZ: Second. 10 JUDGE KELLY: Motion's been made by 11 Commissioner Moser, seconded by Commissioner Letz to set 12 a public hearing for 10 a.m. on April the 26th, 2021 for 13 a Revision of Plat for Mosty Pecan Grove Subdivision Lot 14 1. Any other discussion? Those in favor raise your 15 hand. Unanimous. 16 The next item on the Agenda -- I think we 17 probably need to defer until after we have our -- the 18 presentation of our salary study, which is 1.25, and we 19 have our Executive Session with the advice of counsel on 20 some of these personnel issues. 21 COMMISSIONER MOSER: Sure. 22 COMMISSIONER LETZ: Yes. 23 JUDGE KELLY: So with that we'll just defer 24 that until action after Executive Session. 25 COMMISSIONER LETZ: Or it could go into 71 1 Executive Session. 2 JUDGE KELLY: Or in Executive Session, yeah. 3 So we'll move on to Item 1.21 consider, 4 discuss and take appropriate action to schedule a 5 workshop to discuss attorney salaries. 6 We could set the workshop at some point. 7 COMMISSIONER LETZ: Well, I think, Judge, 8 we're jumping a little bit on 1.25. I think we need a 9 workshop on the whole recommendation from the -- on the 10 salary study. 11 JUDGE KELLY: I think you're right. 12 COMMISSIONER LETZ: And I think this could 13 be included with it. And certainly, I'd say, you know, 14 if we have enough time, maybe like on that off Monday in 15 April in between our regular meetings. 16 COMMISSIONER MOSER: Good. 17 JUDGE KELLY: Well, we've got -- with the 18 salary study now we're going to have to sit down and 19 talk about some of this stuff. The issue de jour has to 20 do with the attorney salaries but it's going to involve 21 everybody. 22 COMMISSIONER LETZ: And we have to look 23 at -- and I think other -- yeah, we'll have to figure 24 out where we're going with the salary study and we need 25 a little bit of time to -- 72 1 JUDGE KELLY: So we'll look at that mid 2 April date? What does that -- 3 COMMISSIONER MOSER: April the 12th is a 4 regular. 5 COMMISSIONER LETZ: It's the 19th? 6 MRS. STEBBINS: It's the 19th. 7 COMMISSIONER MOSER: 19th. 8 JUDGE KELLY: Okay. Good. Let's move on to 9 Item 1.22 consider, discuss and take appropriate action 10 regarding lease between Hill Country Regional Public 11 Defenders Office and Kerr County. 12 We are having -- I say we, the Hill Country 13 Regional Public Defenders Office, is having our first 14 oversight board committee meeting this Friday. And just 15 as with anything when you start up something new, you 16 have all kinds of issues that come up that you need to 17 work out as you go along. And one of them is that we 18 have provided temporary housing for the PDO. 19 And just to refresh everybody's 20 recollection, the PDO is a Regional Public Defenders 21 Office consisting of five counties, and we share that 22 expense pro rata and it is based upon a significant 23 grant from the Texas Indigent Defense Commission, which 24 is the seed money for us to start this. And Kerr County 25 is the host County. We are the County which hosts the 73 1 office and it is a department of Kerr County; therefore, 2 it's our bus, even though it's a regional office. 3 And one of the things that we anticipated at 4 the beginning, which we still anticipate, is that we 5 would have 550 Earl Garrett Building completed and house 6 the Public Defenders Office on the second floor over 7 there and it's not ready. So we have provided temporary 8 housing for them. 9 We anticipated that we would need to have 10 the PDO under lease to the County, to lease that, 11 because it's a five county regional office so they would 12 lease it from Kerr County. And we would do that at 13 market rates, fair market rates. But in the meantime, 14 we're going to have about six months or so, six or seven 15 months, where we have provided temporary housing for 16 that office, which is a PDO expense and should be shared 17 by all five counties. 18 So one of the things that I would like 19 authority from the Court as we go into our meeting on 20 Friday is to begin discussions that we will require some 21 sort of lease for the temporary space that we've 22 provided because those expenses do need to be offset by 23 the grant funds. And so what I'm looking for here is 24 approval from the Court for us to begin negotiations for 25 a temporary lease, and then ultimately a long-term 74 1 lease. 2 COMMISSIONER MOSER: The duration of the 3 lease would be for how long? 4 JUDGE KELLY: Well, the temporary is just 5 for however long it takes, which is six or seven months. 6 COMMISSIONER MOSER: Six or seven months. 7 Okay. 8 JUDGE KELLY: But we need -- you know, at 9 this point I'm -- because this is a Kerr County 10 department, I'm coming to the Court before we start 11 having discussions and -- and the next thing you know 12 we're making commitments to one another and got 13 something that we agreed to without the Court having a 14 chance to review this and give us some guidance as to 15 how you want us to handle it. 16 COMMISSIONER LETZ: Well, I'll make a motion 17 that we authorize Judge Kelly to begin negotiations for 18 both a short and long term -- for a short-term lease and 19 a long-term lease for the Regional Public Defender 20 Office. 21 COMMISSIONER MOSER: Second. 22 JUDGE KELLY: Subject to approval of the 23 Court. 24 COMMISSIONER LETZ: That's why I said 25 preliminary. But yeah, subject to approval. 75 1 JUDGE KELLY: Motion's been made by 2 Commissioner Letz, seconded by Commissioner Moser to 3 authorize me as a member of the oversight board to begin 4 discussions with the Hill Country Regional Public 5 Defenders Office for a preliminary short-term and 6 long-term lease. Any other discussion? 7 COMMISSIONER LETZ: Judge, question. Does 8 it make sense to do it in one lease or two separate 9 leases? 10 JUDGE KELLY: I don't -- I don't really 11 know. It's just that I'm sitting around and I got 12 this -- I got a report from John Bull and Elizabeth 13 Berry came in to talk about the agenda for the board 14 meeting, and we looked at one another and said, oh yeah, 15 we still haven't done anything about a lease, which is 16 something we're going have to have to do. 17 COMMISSIONER LETZ: It seems two would be 18 easier maybe. But maybe not. We'll figure -- you 19 figure it out. 20 JUDGE KELLY: Well, I -- I can assure you 21 that the long-term lease is going to be providing a 22 Class A office space -- they're making due now over at 23 the Juvenile Detention Center -- 24 COMMISSIONER LETZ: Right. 25 JUDGE KELLY: -- offices but -- and I don't 76 1 know if it's going to be the same price or not. I -- I 2 don't know what that board's reaction is -- 3 COMMISSIONER LETZ: Right. 4 JUDGE KELLY: -- going to be, but I want them 5 to start discussing it. 6 COMMISSIONER LETZ: All right. Thank you. 7 JUDGE KELLY: Okay. Those in favor raise 8 your hand. Unanimous. 9 Next item on the agenda is 1.23 consider, 10 discuss and take appropriate action regarding the Kerr 11 County property on Ranchero Road and obtaining an 12 appraisal for same. Commissioner Moser. 13 COMMISSIONER MOSER: Yes, Judge. And I 14 think it was in 2015 we had an appraisal on that 15 property, a little over one acre, so we could take 16 procedures of selling it. We've had two different 17 entities that are interested in Ranchero Road property. 18 So I think it's wise, and I think the County Attorney 19 recommends that we also get another appraisal. So I'd 20 move that we get another appraisal on that property, for 21 a cost of approximately what we did five years ago, plus 22 a reasonable increase because of inflation. 23 COMMISSIONER LETZ: Second. 24 COMMISSIONER MOSER: So we can therefore 25 move forward with -- 77 1 COMMISSIONER LETZ: Second. The question I 2 have is -- the person that did this appraisal -- well, 3 I'll second it and then I'll discuss. 4 COMMISSIONER MOSER: Okay. 5 JUDGE KELLY: So the motion's been made by 6 Commissioner Moser, seconded by Commissioner Letz to 7 approve obtaining an updated appraisal on the Ranchero 8 Road property by the County. 9 COMMISSIONER LETZ: I think Mr. Gibson who 10 did the previous one is pretty much retired. I don't 11 know if he'd be the one to update this or not. But if 12 not, we have been using Lonny Marquardt out of Comfort 13 recently, and he's been pretty reasonable on his fees, 14 so -- 15 COMMISSIONER MOSER: Yeah. 16 JUDGE KELLY: Well, and this is not a major 17 property. I think the old -- I think maybe, what, is it 18 35? 19 COMMISSIONER LETZ: Yeah. And we can 20 actually provide this as backup. 21 COMMISSIONER MOSER: Sure. 22 COMMISSIONER LETZ: So I mean -- do you want 23 to contact Mr. Marquardt, or do you want me to, or -- 24 COMMISSIONER MOSER: If you know him, go 25 ahead. 78 1 COMMISSIONER LETZ: Okay. 2 COMMISSIONER MOSER: Yeah. Good. 3 JUDGE KELLY: Well, he's done all the PDO 4 properties. He's done a very good job. 5 COMMISSIONER MOSER: Okay. Good. 6 JUDGE KELLY: Okay. Those in favor raise 7 your hand. Unanimous. 8 1.24 consider, discuss and take appropriate 9 action to reappoint Jack Clarke to the Emergency 10 Services District 2 Board for a two-year term. 11 COMMISSIONER LETZ: Move for approval. 12 COMMISSIONER MOSER: Second. 13 JUDGE KELLY: Motion's been made by 14 Commissioner Letz, seconded by Commissioner Moser to 15 approve Jack Clarke for another two-year term on the 16 Board for Emergency Services District #2. Any 17 discussion? Those in favor raise your hand. Unanimous. 18 Item 1.25 consider, discuss and take 19 appropriate action to accept Public Sector's 20 compensation study recommendations. We're going to do 21 this in public, and if we need to we will adjourn for 22 Executive Session if we're going to talk about any 23 specific people. 24 Just to remind the public, we can talk about 25 types of people, classes of employees, but we do not 79 1 talk about individuals by name, or -- or position if you 2 can identify the position. Try not to disclose 3 anybody's recommendation. 4 COMMISSIONER LETZ: Judge, my recommendation 5 would be that we just accept the report and then give us 6 some time to go over it. And at the workshop go in 7 detail over it. I mean, I don't know that we need to go 8 over anything -- 9 MRS. DOSS: Well, Sam is ready -- ready for 10 you to call and give a summary if you'd like or -- 11 JUDGE KELLY: Well, let's just call him and 12 see where we are. Okay? 13 (Dialing.) 14 MR. HEINZ: Good morning. 15 JUDGE KELLY: Mr. Heinz, this is Rob Kelly, 16 Kerr County Commissioners' Court. How are you doing? 17 MR. HEINZ: Good. How are you guys doing? 18 JUDGE KELLY: Good. We're to that point on 19 the Agenda and we've got you on the speaker phone here 20 on the bench. And I was going to let Miss Doss start. 21 Or should Mr. Heinz start? 22 MRS. DOSS: Mr. Heinz can start. 23 JUDGE KELLY: Okay. Then you get to start, 24 Mr. Heinz. And this is -- 25 MR. HEINZ: Okay. Great. 80 1 JUDGE KELLY: -- this is Sam Heinz, is that 2 right, from Public Sector? 3 MR. HEINZ: Yes. Sam Heinz from Public 4 Sector Personnel Consultants. And glad to be here this 5 morning. I'm just here today to talk about the 6 (unaudible) and the concepts we provided to Kerr County. 7 Just as a really brief reminder of kind of the work that 8 we've done. 9 We started this project last September. We 10 introduced some PAQ's to your employees where they 11 detailed the work that they performed for the County. 12 We went in and we proposed new job titles and 13 recommendations for each position. 14 After that we went in and did a salary 15 survey so we got a pay plan and job descriptions and org 16 chart from around 16 comparative agencies, I believe. 17 We decided to benchmark as many positions as we were 18 able to. I think we had surveyed ended up for about 70 19 percent of our position. 20 Just -- this is kind of like a side note. 21 With the survey results, you guys, it just showed that a 22 lot of your positions were ahead of the market. That 23 you guys were in a pretty competitive position. After 24 we had completed the survey, we kind of moved on to the 25 next step now. So the survey data to create a range of 81 1 positions within the organization and then to do a cost 2 estimate. 3 If there are any people that have fallen 4 behind in the minimums for their job or if their range 5 has increased, they're going to be seeing an increase. 6 So this is giving you guys kind of an idea of what the 7 costs would be. 8 Just kind of another thing to note, 9 currently, you guys have quite a few jobs that are -- 10 (inaudible) step and grade. Part of this study, or part 11 of the outcome of this study is that we're going to be 12 proposing recommendations to all of those positions that 13 currently are out of range. 14 So what we have here today, again, just to 15 kind of reiterate, you guys are in a really good spot 16 survey wise. I think Jennifer has provided you guys a 17 copy of the proposed salary schedules. So for those 18 employees that are currently classified as exempt and 19 not step and grade, we're going to be recommending that 20 they move to an open range salary schedule. Hopefully, 21 you guys have a copy of that furnished to you or is 22 available to you. 23 For those employees that are currently on 24 the step plan, we're going to recommend that they remain 25 on the step plan and we've provided a copy of the salary 82 1 study of that plan as well. 2 I just would kind of like to start with that 3 first grouping of employees of the step and grade. 4 Within this classification of grouping of employees, 5 we've made a few recommendations. So all of those 6 single incumbent director level positions, we're going 7 to be aligning those to the proposed change at midpoint 8 but the current salary is higher than the proposed range 9 at midpoint and we'd just recommend retaining the 10 current salary. 11 For the remainder of the employees, if their 12 current salary is below the minimum, we're going to 13 recommend bringing them to the minimum. If their 14 current salary is within the proposed range, we 15 recommend retaining the salary. And you have some -- a 16 few employees that are above the proposed map. For 17 these employees, we would just recommend that the HR 18 term -- (inaudible) where you would not pay any 19 additional increases through their base salary, but just 20 issue it as a lump sum. 21 And then lastly, within the same job 22 grouping, for those multiple incumbent positions with -- 23 like your legal assistants, your executive assistants, 24 administrative assistants, people that share the job 25 title, we don't want to create compression within that 83 1 job classification so we recommend bringing the lowest 2 paid employee up to the minimum, and then (inaudible) 3 with the salary relationship among those who share that 4 same job tile. 5 Those are just kind of a measure that we 6 take to continue to, you know, kind of have that salary 7 relationship that they're going to establish. Now, a 8 lot of times it's going to continue to experience or 9 whatever, and we didn't want to create a situation 10 where, you know, your five-year employee is missing -- 11 For the multiple upcoming job position, we 12 just modeled it out a little bit differently, creating a 13 little bit of space between them so that they're not all 14 together. 15 COURT REPORTER: I can't understand him. 16 MR. HEINZ: This first kind of grouping, the 17 cost is $82,227 or around -- 18 COURT REPORTER: I'm having a hard time 19 understanding him. 20 COMMISSIONER MOSER: Yeah. 21 COMMISSIONER LETZ: Sam, can you slow down? 22 Speak a little bit slower. 23 MR. HEINZ: Sure. 24 COMMISSIONER LETZ: The Court Reporter's 25 having a hard time picking up. 84 1 MR. HEINZ: Sure. So are there any 2 questions about the exempt -- that I can answer at this 3 time? 4 COMMISSIONER LETZ: Sam, I have one 5 question. On the exempt ones you have a min, mid and a 6 max. Are those basic -- where do those come from, those 7 numbers come from? It looks like on the step and grade 8 people it pretty much came off of our schedule with some 9 adjustments. But on -- where did the minimum midpoint 10 and maximum salaries come on the exempt employees? 11 MR. HEINZ: Right. So the open range salary 12 schedule. If you kind of look at the one, the min and 13 the max. So like on range 17 is going to start at the 14 same on the open range schedule as on the step and grade 15 schedule. We recommend having these employees on the 16 open range just so that you guys -- elected officials or 17 whoever's the department heads can administer it, not 18 based on the tenure based step program that you guys 19 have for your employees. So those values on the open 20 range schedule are about the same as on the step and 21 grade schedule but without the steps. 22 COMMISSIONER LETZ: Okay. Well, I'll just 23 give you a specific example. County Engineer. There 24 was a range in there. Where did that range come from 25 for the County Engineer? 85 1 COMMISSIONER MOSER: External surveys. 2 COMMISSIONER LETZ: Was it through external 3 surveys? 4 MR. HEINZ: Correct. Yes. So we used the 5 survey data for -- again, we had a survey for about 70 6 percent of all of the positions in the organization. 7 That's kind of where we begin to do a range assignment, 8 and then we also take into consideration of internal 9 equity, so how does this job relate to other positions 10 within the organization. This one was -- or the example 11 for the County Engineer, we relied just pretty heavily 12 on the survey data. 13 But for other jobs, like we may have had 14 survey data that said, let's say a code enforcement 15 officer came in, and an animal control officer came in 16 at a 20 -- you know, that's what the survey had 17 indicated but maybe we use internal equity. How do we 18 value these jobs incrementally. Let's say we want to 19 move him to 19, or let's put them both in at 20 because 20 we value these jobs -- (inaudible.) So those are kind 21 of like the key points like the external market. And 22 those are two of the things that we used to do the range 23 for each position. 24 COMMISSIONER MOSER: Sam, for clarification, 25 I thought what your survey was is just external to Kerr 86 1 County. I didn't -- I thought -- I was led to believe 2 you didn't do internal comparison of positions in 3 salaries. 4 MR. HEINZ: I'm not sure if I understand the 5 question correctly. But I think what I was trying to 6 say is like we also take into consideration like how do 7 we value these jobs inside of the organization. Do we 8 want them in the same range. Like there are a lot of 9 your like line level deputy court clerk or you have tax 10 clerks. We made -- we may have had survey data where 11 one may have indicated to put this -- (inaudible.) 12 With that step and grade levels, you know 13 you kind of make that come out at 14's. Because we shop 14 internally. This is pretty close to what the estimate 15 that we had indicated of this job. 16 So the internal equities stuff was just kind 17 of a discussion that we had a few resources and with 18 other people who are familiar with like income to -- 19 kind of like workshop -- (inaudible) within the job 20 classification. 21 COMMISSIONER MOSER: Well, I -- as we 22 discussed the other day, you and Jennifer and I, for an 23 internal equities thing I think there's an issue or some 24 issues, so question would be this is where we're just 25 taking what Sam is giving us. We'll have a workshop of 87 1 which we can discuss details of it as opposed to doing 2 it right now. 3 COMMISSIONER LETZ: Right. Yeah, this is a 4 recommendation, not -- not -- 5 COMMISSIONER MOSER: Right. Precisely. 6 Right. So we take the recommendation for what it is. 7 Okay. Good enough. 8 MR. HEINZ: Yep. And on the copies that we 9 furnished to you, you can see the salary plan by 10 department in that job series order. And then the other 11 kind of layout is looking from high to low. So like you 12 can see which groups are in the same range together. So 13 you can see, like, all of the positions that are in 14 range 20, all of the positions that are in range 17, and 15 that's kind of another tool that we use when we're 16 discussing internal equities across the organization, 17 which position are in the same range, so -- 18 I'm going to -- going back, I think maybe -- 19 I think we were going to move on to the -- employees. I 20 would kind of like to -- for this group of employees, 21 we're recommending you guys just stay in your current 22 step and grade structure. This is a tenure based 23 structure where people get a step every two years. You 24 have some employees that have been here for a while and 25 we didn't want to mess with this because the way you 88 1 guys have been administering salary -- this area has 2 indicated that it has -- for you guys, so we're 3 recommending that you pay any gap for step and grade 4 employees. So the main costs for this grouping of 5 employees comes to where the ranges are increased from 6 what the current range may be. And all employees -- and 7 what the current end of the step. The cost to do this 8 is a little bit less than -- about the same -- 9 $72,615.00 -- 10 COURT REPORTER: Could you please repeat 11 that? 12 MR. HEINZ: -- majority of the increases in 13 the -- 14 COMMISSIONER MOSER: Sam, you need to repeat 15 that for the reporter. 16 JUDGE KELLY: She can't hear you. 17 MR. HEINZ: Sure. 18 COMMISSIONER MOSER: Go slower, Sam. 19 MR. HEINZ: Okay. So for this -- that same 20 grade employee we just recommend that you guys sustain 21 your current step and grade structure. In instances 22 where the range has increased from what the current 23 range is, that's where you're going to be seeing -- 24 that's where the cost comes from. So I think currently 25 on the jail side and on the Sheriff's side, you got 89 1 that -- at offices that are in the same range. Part of 2 our recommendation was to put them in different ranges 3 so that two different jobs but, you know, we believe 4 that they should be in two different ranges. 5 So a lot of the clerk roles and both the 6 Sheriff's admin on the jail side will be seeing an 7 increase on their review of it. Just hold out 8 classifications where it may be moved up a range based 9 on the survey data. And so that's where the main cost 10 driver from this group of employees comes from is in 11 their range increase. 12 But everybody's going to be keeping the step 13 that they're on. Nobody's moving backwards. In 14 instances where they have indicated that potentially 15 that position could be in the lower range, we recommend 16 retaining the current range and not moving anybody back. 17 We don't ever reduce anybody's salary as a result of the 18 study, but we just want the County to be able to 19 identify which ones are behind the market and then, 20 obviously providing you guys with a plan to get those 21 jobs up to speed. 22 MRS. DOSS: And may I interject that when 23 he's talking about ranges, he means grades. There's 24 certain positions that he -- they recommend go up a 25 grade or two. 90 1 MR. HEINZ: Correct. 2 COMMISSIONER MOSER: So recommend that some 3 go up and none go down. 4 MS. DOSS: Right. 5 COMMISSIONER MOSER: Yeah. 6 MR. HEINZ: So that's the -- employees and 7 your part-time employees and the elected officials. For 8 your part-time employees, we recommend that Kerr County 9 pay the hourly rate indicated by the proposed range. It 10 was kind of hard for us. We can't really do a full on 11 cost estimate knowing that some of your part-time 12 employees maybe work different hours during the year. 13 But in terms of what they should be paid, we have a 14 range for them. So we have -- and we have like a hourly 15 rate for that position. And then elected officials, we 16 just recommend that the County retain its current rate 17 of pay for all of them. 18 So the total cost to implement the 19 recommendations that we have in front of you is 20 $158,840. That's 1.14 percent of your current payroll. 21 So this is just kind of to implement the survey funding 22 in the future. If you do recommend administering 23 salaries using that historical criteria that you used 24 for your grade and step employees, that was just kind of 25 a friendly based program. And then to allow those that 91 1 are in that open range classification some of -- at the 2 discretion of the elected official or the appointed 3 officials. 4 Something that the County should do every 5 three to five years is just to re-evaluate the range for 6 every position to make sure that those min to max for 7 both are still appropriate for every job. I think, you 8 know, really looking at your salaries, like we are, the 9 way you guys are administering your pay plans, you guys 10 are in a great position in relation to your comparators. 11 A lot of times when we do a study like this 12 to implement service training that may be, you know, 13 five to six percent of current payroll. So this is -- 14 this is probably one of the ones that it comes in on the 15 lower end of that. So, you know, I would commend the 16 current practices that you guys have, because it's led 17 you guys to have a pretty competitive salary 18 administration policy. 19 And then just to continue to check in with 20 the market every three to five years to make sure that 21 certain jobs haven't fallen behind or that you guys are 22 paying competitive rate to pay forward because the 23 issues that you guys have in the County. 24 JUDGE KELLY: Good. Thank you. Do we have 25 any discussion about this at this point? 92 1 Sam, we have scheduled a workshop for April 2 the 19th that we're going to work on this. 3 MR. HEINZ: Okay. 4 JUDGE KELLY: So we're going to take your 5 work and study it, come up with our own ideas, and then 6 have a workshop so we can cuss and discuss what we need 7 to do. 8 MR. HEINZ: Okay. That sounds great. Do 9 you want -- would -- do I need to be available for that 10 or -- would that be helpful? 11 JUDGE KELLY: You might be available by 12 phone maybe, if we have questions. But basically I 13 think this is going to be educational for us. 14 COMMISSIONER LETZ: It was a good study. 15 MR. HEINZ: Okay. Thank you. 16 COMMISSIONER LETZ: Good study. And I 17 appreciate it. I think it's very helpful. 18 JUDGE KELLY: It's reassuring to know that 19 we're only within a percent or so of where we should be, 20 which was -- you know, we never know if we've got it 21 right or not. And it's kind of nice to know that we 22 seem to be on track. 23 MR. HEINZ: Yes. I would definitely 24 reiterate that as well, you guys are in a good positive 25 majority for position. There are a few that just needed 93 1 to get a little bit of an increase, but we brought -- 2 and you guys are in a great spot, so that's good news. 3 JUDGE KELLY: Very good. Any other 4 discussion? Okay. Well, with that we thank you, Sam. 5 We're going to go ahead and terminate the call. Thanks 6 for your good work. 7 MRS. DOSS: Thank you, Sam. 8 JUDGE KELLY: Goodbye. 9 MR. HEINZ: Yeah, thank you, guys. Take 10 care. Bye. 11 COMMISSIONER LETZ: And we should just 12 accept it, Judge? Or do we need to do anything? 13 JUDGE KELLY: I think we just receive it, 14 don't we? Do we have to formally accept it? 15 MS. DOSS: It's up to you. It's just 16 information. 17 COMMISSIONER MOSER: I think we accept it. 18 We just say he fulfilled his contract. His -- 19 COMMISSIONER LETZ: Right. That's kind of 20 where I'm at. Yeah. 21 COMMISSIONER MOSER: Yeah. 22 COMMISSIONER LETZ: So I'll make a motion 23 that we receive the final report from Public Sector -- 24 what's their name? 25 COMMISSIONER MOSER: Salary Sector. Public 94 1 Sector. 2 COMMISSIONER LETZ: Consultants. 3 COMMISSIONER MOSER: Second. 4 JUDGE KELLY: Motion's been made by 5 Commissioner Letz, seconded by Commissioner Moser to 6 receive the salary study presented by Public Sector 7 Personnel Consultants. Any discussion? Those in favor 8 raise their your hand. Unanimous, three zero. 9 Okay. Approval agenda 2.1 pay bills. 10 MRS. SHELTON: Invoices for today's approval 11 total $627,927.23. 12 COMMISSIONER LETZ: I move we pay the bills 13 as presented. 14 COMMISSIONER MOSER: Second. 15 JUDGE KELLY: Motion's been made by 16 Commissioner Letz, seconded by Commissioner Moser to 17 approve the bills as presented. Is there any question 18 or comments? Okay. Those in favor raise your hand. 19 Unanimous, three zero. 20 2.2 budget amendments. 21 MR. ROBLES: Yes. We have nine today. Line 22 item transfers within their own departments. HR, 23 Sheriff, Constable 3, Environmental Health, 24 Court-appointed CPS attorneys, and we're also certifying 25 new revenue for insurance proceeds. 95 1 COMMISSIONER LETZ: Move we approve the 2 budget amendments. 3 COMMISSIONER MOSER: Second. 4 JUDGE KELLY: Motion's been made by 5 Commissioner Letz, seconded by Commissioner Moser to 6 approve the budget amendments as presented. Is there 7 any discussion? Those in favor raise your hand. 8 Unanimous, three zero. 9 2.3 late bills. 10 MRS. SHELTON: There are not any. 11 JUDGE KELLY: 2.4 Auditor reports. 12 MRS. SHELTON: Yes. We conducted two 13 internal audits. One was the Kerr County District 14 Clerk, Dawn Lantz, and the other was Environmental 15 Health Department under Ashli Badders. And we're just 16 asking that you accept the reports. 17 COMMISSIONER MOSER: So move. 18 COMMISSIONER LETZ: Second. 19 JUDGE KELLY: Motion's been made by 20 Commissioner Moser, and seconded by Commissioner Letz to 21 approve the Auditor's reports as presented. Any 22 discussion? Those in favor raise your hand. Unanimous, 23 three zero. 24 Do we have any monthly reports today? 25 COMMISSIONER LETZ: Yes, I've got the 96 1 monthly reports. We have fines, judgments and jury fees 2 collected from J.P. 4 Bill Ragsdale, the Treasurer's 3 monthly report for Tracy Soldan, and the Treasurer's -- 4 payroll report from Tracy Soldan. I move we accept the 5 reports as presented. 6 COMMISSIONER MOSER: Second. 7 JUDGE KELLY: Motion's been made by 8 Commissioner Letz, seconded by Commissioner Moser to 9 approve the monthly reports as presented. Any 10 discussion? 11 MRS. DOWDY: Do you have the February 2021? 12 COMMISSIONER LETZ: The date on the top is 13 March 22nd. 14 MRS. DOWDY: And then right above where it 15 starts -- 16 COMMISSIONER LETZ: Oh, yes. February. 17 Excuse me. 18 JUDGE KELLY: Those in favor raise your 19 hand. Unanimous. 20 Court orders? 21 COMMISSIONER LETZ: Yes. We have the court 22 orders from our Monday, March 8th regular session, 38608 23 through 38623. 24 Two slight changes on court order 38610, 25 which is the one related to the -- our fuel tanks 97 1 tested. Change that to read to include the -- what the 2 purpose of the contract was is to approve the general 3 contract for tank integrity testing for small projects, 4 with BGIS Global Integrated Solutions US, LLC, and 5 authorize the Judge to sign the same. Obviously, 6 inserted the purpose of it was tank integrity testing. 7 And then 38618, this related to the change 8 in the contract in the work to be done at 550 Earl 9 Garrett. As I thought it would be better to include the 10 amount of the increase so it reads now: Approve to 11 enter into contract amendment regarding the County 12 property at 550 Earl Garrett, Kerrville, Texas, which 13 will increase the allowance in the current contract by 14 $300,000 for ADA compliance for the Hill Country Public 15 Defenders Office, and authorize additional earnest 16 monies of $100,000 to be used for repairs to become ADA 17 compliant. So I added the amount of that. 18 And with those two modifications, I move for 19 approval. 20 COMMISSIONER MOSER: Second. 21 JUDGE KELLY: Motion's been made by 22 Commissioner Letz, seconded by Commissioner Moser to 23 approve the Court orders as revised and presented here 24 in open court. Any discussion? Those in favor raise 25 your hand. Unanimous. 98 1 Let's move to on the Information Agenda. 2 3.1 status reports from department heads. I think I 3 only got one -- one in the courtroom. 4 3.2 status reports from elected officials. 5 3.3 status reports from liaison 6 commissioners. Good. 7 So with that, we're going to go into 8 Executive Session. What we have on the agenda is item 9 4.1(a) which is consultation with an attorney pursuant 10 to Section 551.071 of the Texas Government Code 11 regarding litigation update, and 4.2 personnel matters 12 as per Section 551.074 of the Government Code. 13 COMMISSIONER LETZ: What about 1.20? Do you 14 want to add that, Judge? 1.2 or possible -- 15 JUDGE KELLY: Or -- okay. 16 COMMISSIONER MOSER: Yeah. 17 MRS. STEBBINS: That would be also under the 18 personnel matters. 19 JUDGE KELLY: It would be under personnel. 20 COMMISSIONER LETZ: Okay. So we're good. 21 JUDGE KELLY: So the public knows, the 22 agenda item that was 1.20 regarding the 216th District 23 Attorney's office, our new Assistant DA, the specifics 24 to some of that will be discussed in Executive Session, 25 as a personnel matter. 99 1 And so with that, we will stand in recess. 2 Come back at, what, about five minutes? 3 COMMISSIONER LETZ: Yeah. Five minutes. 4 (Recess.) 5 (Executive Session.) 6 JUDGE KELLY: Okay. Court will come back to 7 session, in open session. We have one item to act on 8 following our executive session, and I'm going to call 9 5.1 action as may be required on matters discussed in 10 Executive Session, and 1.20 which was to consider, 11 discuss and take appropriate action to increase the 12 budgeted salary for an open Assistant District Attorney 13 position in the 216th District Attorney's Office from 14 $80,000.00 to $95,000.00 for the remainder of 2020/2021 15 fiscal year. Miss Wilke. 16 MRS. WILKE: Your Honor and Commissioners. 17 I presented to you Ms. Warrick's application. Based on 18 her qualifications, I am asking the Court respectfully 19 to approve a salary of $95,000.00. This is $15,000.00 20 more than what was previously budgeted. 21 At this point, there is no need for any type 22 of budget amendment. I have enough in my budget to 23 cover that salary for the remaining fiscal year. And 24 that is in line for the salary range for the Public 25 Defender's Office, so I think it's reasonable. 100 1 COMMISSIONER LETZ: I'll make a motion to 2 hire the Assistant District Attorney at a salary of 3 95,000. 4 COMMISSIONER MOSER: Second. 5 JUDGE KELLY: Motion's been made by 6 Commissioner Letz, seconded by Commissioner Moser to 7 approve an Assistant District Attorney position in the 8 216th District Attorney's Office for $95,000.00. Any 9 other discussion? 10 COMMISSIONER LETZ: Brief discussion, Judge, 11 if I might. And this is more for the public. This was 12 one item that got a little contentious at our last 13 meeting. And the writing of articles and letters and 14 things that were written by the public. 15 The issue in my mind was more of a process 16 issue than of a budget issue. It had nothing to do with 17 the 216th D.A. or who the person who she wants to hire. 18 It has to do with the process of how you do that. And 19 to make sure that we're following the proper process 20 and I think it's been done properly now, and I'm good 21 with it. 22 MRS. WILKE: Thank you. 23 JUDGE KELLY: And just to follow up on that. 24 I think we've all learned a lot in the last two weeks. 25 A lot of research done. I've gone back to read the 101 1 General Provisions to the budget a lot more carefully to 2 find out what's all required, but I think everybody's in 3 unanimous agreement that we need to go ahead and do 4 this. 5 MRS. WILKE: I appreciate that. Thank you. 6 JUDGE KELLY: With that, I'm going to ask 7 those in favor raise your hand. Unanimous, three zero. 8 MRS. WILKE: Thank you. Appreciate it.. 9 JUDGE KELLY: There being no other business 10 before the Court, we are adjourned. 11 * * * * * * 12 13 14 15 16 17 18 19 20 21 22 23 24 25 102 1 STATE OF TEXAS * 2 COUNTY OF KERR * 3 I, DEBRA ELLEN GIFFORD, Certified Shorthand 4 Reporter in and for the State of Texas, and Official 5 Court Reporter in and for Kerr County, do hereby certify 6 that the above and foregoing pages contain and comprise 7 a true and correct transcription of the proceedings had 8 in the above-entitled Regular Commissioners' Court. 9 Dated this the 3rd day of April, A.D. 2021. 10 11 /s/DEBRA ELLEN GIFFORD Certified Shorthand Reporter 12 No. 953 Expiration Date 04/31/2021 13 * * * * * * 14 15 16 17 18 19 20 21 22 23 24 25