1 1 2 3 KERR COUNTY COMMISSIONERS' COURT 4 Special Session 5 Thursday, August 26, 2021 6 9:00 a.m. 7 Commissioners' Courtroom 8 Kerr County Courthouse 9 Kerrville, Texas 78028 10 11 12 13 14 15 16 17 18 19 20 21 22 23 PRESENT: HARLEY BELEW, Commissioner Precinct 1 T. BECK GIPSON, Commissioner Precinct 2 24 JONATHAN LETZ, Commissioner Precinct 3 DON HARRIS, Commissioner Precinct 4 25 2 1 I-N-D-E-X 2 NO. PAGE 3 1.1 Consider, discuss and take appropriate 3 action to open bids for District Courtroom 4 #1 and #2 sound system and wireless microphone system, and refer to IT 5 Department for review. 6 1.2 Consider, discuss and take appropriate 5 action to adopt Resolution designating a 7 professional engineering firm for the Texas Hazard Mitigation Assistance Program 8 application and project implementation. 9 1.3 Consider, discuss and take appropriate 5 action to enter into an agreement with the 10 U.S. Department of Treasury to comply with ARPA award terms and conditions, and 11 authorize the County Judge to sign said award terms and conditions. 12 *** Adjournment. 6 13 *** Reporter's Certificate. 7 14 * * * * * * 15 16 17 18 19 20 21 22 23 24 25 3 1 COMMISSIONER LETZ: Good morning. It is 2 August 26th, 9 a.m., and we have a Special 3 Commissioners' Court meeting. 4 Consideration agenda item 1.1 consider, 5 discuss and take appropriate action to open bids for the 6 District Courtroom number 1 and 2 sound system and 7 wireless microphone system and refer to IT Department 8 for review. 9 My understanding is that we received one 10 bid? 11 MR. MOTHERAL: Correct. 12 COMMISSIONER LETZ: Do we have it? Is this 13 it? 14 MR. MOTHERAL: Yes. 15 COMMISSIONER LETZ: Okay. We received one 16 bid from BEINCOURT. 17 MR. MOTHERAL: BEINCOURT. 18 COMMISSIONER LETZ: How clever they are. 19 One bid from BEINCOURT. Summarize the BEINCOURT audio 20 only is $20,851.50. BEINCOURT maintenance, BEINCOURT 21 installation. Add all those together, that was -- one 22 of though was one thousand -- the maintenance is 23 $1042.56. And the installation is 6,500. For a total 24 of $28,394.06. 25 And I will note that I received a text from 4 1 Judge Emerson, and he questioned if this was exactly 2 what we need to be to go up in that courthouse -- or in 3 those courtrooms to meet the needs of the two District 4 Judges and the two District Courts, so -- 5 COMMISSIONER BELEW: Did he have a specific 6 objection or question? 7 COMMISSIONER LETZ: It was a text that said 8 that he was concerned that it wasn't exactly -- 9 COMMISSIONER BELEW: What's it based on? 10 COMMISSIONER LETZ: He looked at the bid. 11 COMMISSIONER BELEW: And doesn't think that 12 it had the right stuff in it? 13 COMMISSIONER LETZ: Correct. As his text 14 message said to me. So anyway, I'm just making a note 15 of that because I received that from Judge Emerson, but 16 we need a motion to accept the bid and refer it to IT 17 Department for review. 18 COMMISSIONER BELEW: I'll make the motion. 19 COMMISSIONER HARRIS: Second. 20 COMMISSIONER LETZ: Motion by Commissioner 21 Belew, second by Commissioner Harris to accept the bid 22 from BEINCOURT and refer it to IT Department for review. 23 And then you can get with Judge Emerson. 24 MR. MOTHERAL: Exactly. Thank you. 25 COMMISSIONER LETZ: And if it doesn't meet 5 1 the needs, we can reject it and rebid it. 2 MR. MOTHERAL: All right. 3 COMMISSIONER LETZ: Item 1.2 consider, 4 discuss -- 5 MRS. DOWDY: You need a vote on that. 6 COMMISSIONER LETZ: I'm sorry. All in favor 7 raise your hand. Unanimous four zero. 8 COMMISSIONER BELEW: Minor detail. 9 COMMISSIONER LETZ: Minor detail. 10 MRS. DOWDY: I just looked at Heather. 11 COMMISSIONER BELEW: Body language. 12 COMMISSIONER LETZ: Consider, discuss and 13 take appropriate action to adopt Resolution designating 14 a professional engineering firm for the Texas Hazard 15 Mitigation Assistance Program application and project 16 implementation. 17 Notified that we received no bids on that, 18 so they'll be no action on that item. 19 Item 1.3 is consider, discuss and take 20 appropriate action to enter into an agreement with the 21 U.S. Department of Treasury to comply with ARPA award 22 terms and conditions, and authorize the County Judge to 23 sign said award terms and conditions. 24 That was taken care of this past Monday. 25 And likewise the agenda item under executive session 6 1 2.1(a) was also taken care of Monday. So they'll be no 2 action. And that was that. We're adjourned. 3 * * * * * * 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 7 1 STATE OF TEXAS * 2 COUNTY OF KERR * 3 I, DEBRA ELLEN GIFFORD, Certified Shorthand 4 Reporter in and for the State of Texas, and Official 5 Court Reporter in and for Kerr County, do hereby certify 6 that the above and foregoing pages contain and comprise 7 a true and correct transcription of the proceedings had 8 in the above-entitled Special Commissioners' Court. 9 Dated this the 30th day of August, A.D. 10 2021. 11 12 /s/DEBRA ELLEN GIFFORD Certified Shorthand Reporter 13 No. 953 Expiration Date 04/30/2023 14 * * * * * * 15 16 17 18 19 20 21 22 23 24 25