1 1 2 3 KERR COUNTY COMMISSIONERS' COURT 4 Regular Session 5 Monday, May 23, 2022 6 9:00 a.m. 7 Commissioners' Courtroom 8 Kerr County Courthouse 9 Kerrville, Texas 78028 10 11 12 13 14 15 16 17 18 19 20 21 22 23 PRESENT: ROB KELLY, Kerr County Judge HARLEY BELEW, Commissioner Precinct 1 24 T. BECK GIPSON, Commissioner Precinct 2 JONATHAN LETZ, Commissioner Precinct 3 25 DON HARRIS, Commissioner Precinct 4 2 1 I-N-D-E-X 2 NO. PAGE 3 *** Visitor comments. 6 4 *** Commissioners' comments. 11 5 1.1 Consider, discuss and take appropriate 12 action to appoint Brenda Thompson as the 6 Kerr County representative to the AACOG, Area Agency on Aging-Alamo Senior 7 Advisory Committee. 8 1.2 Consider, discuss and take appropriate 14 action on request from Community Council 9 of South Central Texas, Inc., CCSCT, to approve Proclamation celebrating Community 10 Action Month in May, 2022. (Passed.) 11 1.3 Presentation from Ryan Reitz with Texas 14 Parks & Wildlife regarding prescribed burning 12 seminar scheduled on June 4, 2022. 13 1.4 Consider, discuss and take appropriate 23 action to appoint a Committee to address 14 the 2023 Annular Eclipse and the 2024 Total Eclipse events. 15 1.5 Consider, discuss and take appropriate 30 16 action to replace Resolution approved in Court Order 38987, related to the Hazardous 17 Mitigation Assistance, HMA, grant with updated Resolution. 18 1.6 Consider, discuss and take appropriate 32 19 action regarding Proclamation for Mark Mosier. 20 1.7 Update regarding the Kerrville-Kerr County 36 21 Airport. 22 1.9 Consider, discuss and take appropriate 40 action to approve updated Row Hangar Project 23 scope, funding, construction contract, and agent authorization. 24 1.10 Consider, discuss and take appropriate 51 25 action on request to apply for TxDOT Airport Rescue Plan Grant. 3 1 I-N-D-E-X 2 NO. PAGE 3 1.11 Consider, discuss and take appropriate 52 action regarding 2022-2023 Airport 4 Operations and Capital Budgets. 5 1.8 Consider, discuss and take appropriate 71 action to approve amended Interlocal 6 Agreement for the Kerrville/Kerr County Airport and the Kerrville/Kerr County 7 Joint Airport Board. 8 1.12 Consider, discuss and take appropriate 74 action on request from Center Point ISD 9 to set a Public Hearing on July the 11, 2022 at 10 a.m. to discuss the closure of 10 the 100 block of Kelly Street during school hours on regular school days from Monday - 11 Friday, 7:45 a.m. - 3:45 p.m.. and CPISD will place barricades up each morning and 12 remove them in the afternoon. 13 1.13 Public hearing for a revision of plat for 84 River Valley Ranch, Tracts 22 and 23. 14 1.14 Consider, discuss and take appropriate 84 15 action for the Court to approve a revision of plat for River Valley Ranch, Tracts 22 16 and 23. 17 1.15 Consider, discuss and take appropriate 85 action for the Court to set a public hearing 18 for 10 a.m. on June the 27, 2022 for a revision of plat for Falling Water Lots 102 19 and 103. 20 1.16 Consider, discuss and take appropriate 86 action for the Court to set a public hearing 21 for 10 a.m. on June 27, 2022 for revision of plat for R.H. Ranch, Lot 9. 22 1.17 Consider, discuss and take appropriate 87 23 action for the Court to approve a revision of plat for Wood Trails Ranch Lots 58 and 56A. 24 1.18 Information and discussion for a potential 88 25 subdivision referred to as Mystic Ridge Estates. 4 1 I-N-D-E-X 2 NO. PAGE 3 1.19 Consider, discuss and take appropriate 90 action for the Court to approve a plat 4 for Morris Witt Ranch, Tracts 19A and 19B. 5 1.20 Consider, discuss and take appropriate 91 action regarding quotes from Enterprise 6 Fleet Management for vehicles for the Engineering Department. 7 1.21 Consider, discuss and take appropriate 91 8 action regarding quotes from Enterprise Fleet Management for vehicles for the Road & 9 Bridge Department. 10 1.22 Update regarding Enterprise Fleet Management 94 Program. 11 1.23 Consider, discuss and take appropriate 112 12 action to set a public hearing on June 13, 2022 at 10:30 a.m. to be held in the 13 Commissioners' Courtroom, 700 Main St., Kerrville, Texas for the purpose of 14 presenting the County Clerk's Annual Record Archival Plan in accordance with Local Gov't 15 Code 118.025(g). 16 1.24 Discussion regarding recording fee for each 113 additional page of a plat. 17 1.25 Consider, discuss and take appropriate 114 18 action to authorize the County Judge to enter into negotiations with Rite of Passage, Inc. 19 for the lease of the Kerr County Juvenile Facility located at 3499 Legion Drive, 20 Kerrville, Texas. 21 1.26 Consider, discuss and take appropriate 117 action to surplus items for the Kerr County 22 Sheriff's Office. 23 1.27 Consider, discuss and take appropriate 118 action to accept the bank depository contract 24 from Security State Bank, and have County Judge sign same. 25 5 1 I-N-D-E-X 2 NO. PAGE 3 1.28 Consider, discuss and take appropriate 118 action regarding the formation of a Sexual 4 Assault Recovery Team, SART, pursuant to Senate Bill 476, and review draft Resolution 5 developed by the Texas Association Against Sexual Assault. 6 1.29 Consider, discuss and take appropriate 124 7 action regarding presentation of Peace Officer license from Paul Gonzales, 8 Constable Precinct 3. 9 2.1 Budget Amendments. 125 10 2.2 Pay Bills. 126 11 2.3 Late Bills. 126 12 2.5 Accept Monthly Reports. 126 13 2.6 Court Orders. 127 14 4.2a Consider, discuss and take appropriate 129 action for salary adjustment of Veteran 15 Services Officer. 16 *** Adjournment. 130 17 *** Reporter's Certificate. 131 18 * * * * * * 19 20 21 22 23 24 25 6 1 JUDGE KELLY: Come to order. It is Monday, 2 May the 23rd, 2022. It's 9:00 o'clock in the morning 3 and the Kerr County Commissioners' Court is now in 4 session. Remind everybody to turn your cell phones to 5 silent or off. 6 And the next thing we do on -- first -- 7 first of every agenda of regular meetings is we have 8 public input. We have a couple of people that want to 9 address the Court today. We ask that this be on a topic 10 that is not on the agenda. If it's on the agenda, we 11 request that you wait until that agenda item is called. 12 And with regard to the length of time, we limit -- we 13 try to limit it to three minutes, with some latitude, 14 but try to keep it fairly brief. So with that, I know 15 we've got a request here from Diane McMahon. 16 COMMISSIONER LETZ: Prayer and pledge. 17 JUDGE KELLY: Oh, prayer and pledge. I 18 forgot. Commissioner Belew will lead us in prayer and 19 pledge. 20 (Prayer and pledge.) 21 JUDGE KELLY: Please be seated. Okay. Now 22 we call for public input. We have Ms. McMahon and 23 Ms. Guerriero signed up to speak. If you would, go to 24 the podium, please. 25 MS. MCMAHON: Good morning, Judge Kelly and 7 1 Commissioners. A quick question about access to our 2 county park when the archaeological field school is 3 held. I think it's a great idea. I'm glad they like it 4 and they're coming back. But last year, nobody else 5 could get in the park. And I hope that maybe there's an 6 arrangement where the public can come and go, especially 7 to the back where the Dog Park is. So I just wanted to 8 ask where we stand with that. 9 JUDGE KELLY: Well, we can't give any input. 10 See, this is input. We receive it but we can't answer 11 anything. 12 MS. MCMAHON: Okay. 13 JUDGE KELLY: We hear your concern. 14 MS. MCMAHON: May I request that you give 15 consideration -- I copied the verbiage from the website. 16 And very briefly what they say is -- the highlighted 17 part is, Flat Rock Park is just downhill and adjacent to 18 River Star Park, right along the river's edge. The park 19 is not fenced, but we will be able to control vehicle 20 entry through a gate. 21 And I think what happened last year is the 22 gate was closed and those of us who were respectful of 23 ordinance or signs didn't go in. Perhaps if they could 24 quarter off the area that they camp, that's great. Just 25 let the vehicles go through to the back. But that's 8 1 what I'm requesting, that there be a win/win for the 2 school, which we're happy to have them here and host, 3 but also keep the park available for the residents 4 because they really value getting in there. 5 So that's it in a nutshell. Thank you. 6 JUDGE KELLY: Okay. Thank you, Diane. 7 COURT REPORTER: Excuse me, what is your 8 name? 9 MS. MCMAHON: Diane McMahon, M-C-M-A-H-O-N. 10 COURT REPORTER: Thank you. 11 JUDGE KELLY: And then the other person who 12 requested to speak was Karen Guerriero. 13 MS. GUERRIERO: Good morning, Judge and 14 Commissioners. I'm Karen Guerriero. I'm with Kerrville 15 Pets Alive and I wanted to give you a little update on 16 what we've been doing lately as we continue to partner 17 with Kerr County Animal Services, our county taxpayer 18 funded facility here in Kerrville. 19 On May 14th we did an incredible vaccination 20 clinic. It was free -- provided free vaccinations. We 21 had over 100 Kerr County residents. And the great news 22 is we gave 300 vaccines for those residents and we also 23 did 116 rabies vaccinations. We implanted over 100 24 microchips, which are -- with the help of the Kerr 25 County Animal Services staff, which we really 9 1 appreciated. And the great thing about those microchips 2 is they already serve -- they're co-registered with the 3 owner as well as Kerr County Animal Services. So if any 4 of those pets get out and end up at the shelter, they 5 will be able to contact their owner. 6 We feel like that these public events are 7 very supportive of our efforts and our mission to save 8 Kerr County pets by providing resources for Kerr County 9 pet owners. 10 Another thing I wanted to point out is, as 11 you may have heard in the news is the 49 dog seizure 12 that happened at a single property around May the 11th. 13 We weren't given the exact date of that seizure. Kerr 14 County Animal Services could not accommodate that large 15 of a seizure so an overflow facility had to be 16 identified. 17 Kerrville Pets Alive worked with the County 18 to set up a 4-H barn on the AG barn property on Highway 19 27. We want to thank the 4-H -- Kerr County 4-H for 20 allowing us to do that and the County also for allowing 21 us to create an overflow property. And incredible help 22 with the AG barn staff, Kerrville Pets Alive outfitted 23 the barn with multiple kennels, fans, food and water to 24 help the animals there for the long haul. We weren't 25 sure exactly how long it was going to last. Volunteers 10 1 came to the dog fair from 7:30 a.m. to 9:00 p.m. for 2 seven days. The person that led the effort is Karen 3 Johnson. She's standing at the -- she's right here. 4 Yes. We had a lot of great volunteers that came out of 5 the cracks and we hope that they're going to continue to 6 serve with us. It was truly a valiant effort. 7 We also had a weekend adoption event. And 8 the other volunteer continue to help care for the 49 9 other dogs who are at the KCAS shelter. What did we 10 learn from that? We learned that we really would like 11 to revisit having weekend adoptions. There's no time 12 for people to adopt the animals at that facility. 13 They're basic -- it's all during work hours and it's not 14 on the weekends and we had a successful turnout on that 15 Saturday. 16 We also need a new animal shelter that can 17 accommodate large seizures and provide proper isolation. 18 Kerrville Pets Alive did treat some animals that were a 19 little bit ill. Those large seizures when they come in, 20 they really -- there could be animals that are 21 unhealthy, they affect the normal animal population. So 22 we were able to provide medical care, but going forward 23 that new animal shelter is really important to be able 24 to house them and not affect the other impounded 25 animals. And also provide proper isolation facilities. 11 1 Another thing that I would like to point out 2 that I was going to have Brenda Hughes point out, which 3 we're really proud about, is that tomorrow night we will 4 receive the Kerrville Kindness Award from the City of 5 Kerrville for our efforts with the vaccination clinic 6 and providing services. And we're really exited about 7 that and so I'm mentioning that. 8 But thank you for allowing us to continue 9 serving Kerr County Animal Services and working together 10 to save more Kerr County pets. 11 JUDGE KELLY: Well, I would like to correct 12 you, you said you've been a little busy? You've been a 13 lot busy. And it is appreciated. Thank you. 14 MS. HUGHES: Thank you all. 15 JUDGE KELLY: Anyone else in the public that 16 would like to offer any input? Okay. We'll move on to 17 Commissioners' Comments. Precinct 1. 18 COMMISSIONER BELEW: Need some rain. Got a 19 threat of rain, and been in the rain mode. It was all 20 beautiful. But we need some rain. 21 COMMISSIONER GIPSON: We've got the burn ban 22 on. And we have an ESD 3 meeting tonight. Things are 23 good in Precinct 2. 24 JUDGE KELLY: Three. 25 COMMISSIONER LETZ: I want to reiterate, I 12 1 want to thank Kerrville Pets Alive, and especially Karen 2 Guerriero for -- we started communicating, I don't know, 3 one night when all those seizures were happening, and 4 back and forth, and working things out. 5 Also want to thank Sean Gore, who was 6 filling in for Reagan, who did a good job of trying to 7 coordinate everything. But anyway, it was a group 8 effort to make a very difficult situation work. And 9 thanks, Kerrville Pets Alive, for -- and all their 10 volunteers that helped with that. 11 And I think the last thing is 12 congratulations to all the seniors at both Ingram, Tivy, 13 Center Point, Comfort and OLH, Grace, and any other 14 private schools, there's quite a few of them. Most of 15 the graduations are this week. And congratulations to 16 all those seniors. 17 COMMISSIONER HARRIS: Well, I don't have 18 much. I was hoping to wake up to rain from the 19 forecast, but maybe it's just -- proposed -- I mean put 20 off for a while. We'll see. I hope so anyway. 21 We have an ESD meeting Number 4 in Hunt 22 tonight as well. But again, we just need rain. That's 23 it. 24 JUDGE KELLY: Very well. Then we'll move on 25 to the Consideration Agenda. First item is Item 1.1, 13 1 which is consider, discuss and take appropriate action 2 to appoint Brenda Thompson as the Kerr County 3 representative to the AACOG, Area Agency on Aging-Alamo 4 Senior Advisory Committee. We have Ms. Thompson -- 5 there she is. 6 MS. THOMPSON: Good morning. 7 JUDGE KELLY: Good morning. 8 MS. THOMPSON: I've been on this -- actual 9 on this committee for about two or three years and they 10 have different levels of membership in it where I'm a 11 provider for the Dietert Center on the committee. And 12 they have asked that we -- we have no one representing 13 Kerr County technically on the aging committee. And so 14 we just were checking to see about moving my -- my 15 provider status to a Kerr County representative status 16 on the Board. 17 And just so you know, the AACOG is where we 18 are able to get funding for our Meals on Wheels program 19 and our congregate meals program. We get reimbursed 20 about 400,000 a year based on our number of meals 21 delivered and the number of meals served. We get -- 22 about 60 percent of our cost is reimbursed by AACOG. So 23 it's important that Kerr County is represented on this 24 Board because we're able to make sure that we're at the 25 table with a lot of that funding. 14 1 JUDGE KELLY: Well, as the Kerr County 2 member of AACOG, I make a motion that we appoint Brenda 3 to serve as our Kerr County representative for the Area 4 Agency on Aging. 5 COMMISSIONER BELEW: Second. 6 JUDGE KELLY: So we've got a motion and a 7 second. Is there any more discussion? We really 8 appreciate what y'all do. Those in favor raise your 9 hand. You are it. 10 MS. THOMPSON: Thank you very much. 11 JUDGE KELLY: Keep up the good work. 12 MS. THOMPSON: Thank you. 13 JUDGE KELLY: Let's move on to Item 1.2 14 Consider, discuss and take appropriate action on request 15 from Community Council of South Central Texas, Inc., 16 CCSCT, to approve Proclamation celebrating Community 17 Action Month in May of 2022. Bobby -- is it Deike? 18 Anyone here? 19 SHERIFF LEITHA: No, sir. 20 JUDGE KELLY: Well then, we'll pass on that. 21 Going on to Item 1.3, which is a presentation by Ryan 22 Reitz -- 23 MR. REITZ: Reitz. You got it correct. 24 Thank you. 25 JUDGE KELLY: -- with Texas Parks & Wildlife 15 1 regarding prescribed burning seminar scheduled on 2 June 4th. 3 MR. REITZ: Good morning, Court, 4 Commissioners, Judge Kelly. Appreciate the time to be 5 in front of you this morning. Yes, sir. I'm here just 6 really to discuss with you or present to you an 7 opportunity we have really to go through the -- the 8 discussion of prescribed fire and how it -- how it works 9 in our community, how it affects our land, how our 10 stewards use fire in this County, in the state. 11 As you know, Kerr Wildlife Management Area 12 has used prescribed fires for many years, many decades, 13 and it's been an integral part of our land stewardship 14 process and our natural resource communities developing 15 that land health and land stewardship. Prescribed fires 16 have been a part of that. 17 Would you mind going to slide two or how do 18 I -- there we go. I brought a few slides with me just 19 to kind of go through what we are as a wildlife 20 management area. The Kerr WMA is part of a research and 21 demonstration site acquisitioned by the Wildlife 22 Division in Texas Parks and Wildlife Department where we 23 get to not only research wildlife, look at different 24 affects and natural resources across the State of Texas, 25 but look at land management practices. Forest tools and 16 1 techniques that affect land health and then provide that 2 information to landowners and land stewards on how to 3 manage wildlife in the State of Texas and Kerr WMA is a 4 part of that process. 5 Next slide. 6 We get to study a lot of different things. 7 And this collage slide is there just to look at, this 8 demonstrates the many things we do. Obviously the Kerr 9 Wildlife Management Area has been a part of white tail 10 deer research for many, many decades. We work on 11 everything from deer to prescribed fires and invasive 12 plants, endangered resources. All kinds of different 13 things and even today working on control techniques for 14 feral swine. 15 Next slide, please. 16 Part of our mission and role is not only to 17 develop these things, but to demonstrate them to the 18 public. To meet the land owner at their gate, develop 19 wildlife management plans, but also host and provide 20 seminars on our property. 21 Next slide. 22 And one of those things that is close to our 23 hearts, and again, they're an important part of land 24 management process is a prescribed fire. Prescribed 25 fire has been a part of this eco system for thousands 17 1 and thousands of years and as our communities develop 2 and our county develops, urbanizes, as well as we learn 3 and understand the function of weather and fire and 4 fuels, we have to be adaptive and stay in tune with how 5 to appropriately apply fire on our landscape, how to do 6 so safely and appropriately for the benefit to our 7 wildlife species and the safety of our public as well. 8 Next slide. 9 In doing that, there's fire prescriptions 10 that we've developed over time, not only on State lands 11 but with -- 12 Next slide. 13 With prescribed burn associations to 14 cooperate with the communities out there in the State of 15 Texas as well as in Kerr County. 16 Next slide. 17 And our technology continues to improve as 18 well, as long as our -- as well as our knowledge of -- 19 of fire prescriptions and the affects of fire with those 20 planned management objectives and goals. A lot of 21 technology and adaptation to yield good products on the 22 landscape. 23 Next slide. 24 So this health and land health process that 25 we utilize, not only in Kerr County on the management 18 1 area but that institution of land management that 2 prescribed fire is a part of, managing grasslands and 3 brush lands in our state and in our county. 4 Next slide. 5 As we walk through time as our decade -- as 6 decades go by, as years go by, prescribed fire has been 7 a part historically of our process in these eco systems 8 and continues to be today. 9 Next slide. 10 Bottom line is a diverse system out there 11 that we recognize, and you can click through those, sir. 12 There's about five clicks. There's brush management. 13 Keep going. Cattle grazing systems. Management of -- 14 of cattle grazing systems. Next one. Prescribed fire. 15 Public -- public hunting. Hunting resources. Control 16 of mounds and resources on -- on the landscape. All 17 these come together to produce a healthy land management 18 product. 19 Next slide. 20 And we produce lots of products in doing so. 21 You can click through those. Whether it's grazing 22 systems, and cow/calf production, increasing endangered 23 resources on our landscape. The bottom line is that 24 everything's more or less related to those plants and 25 the -- and the diversity of those plant systems. 19 1 Next slide. Keep going. 2 The last one I have here for you is just 3 that demonstration of what happens when we don't do 4 anything. And again there, prescribed fire is a part of 5 that system. This is an experimental plot on Kerr 6 Wildlife Management Area. That's what it looked like in 7 1959. Since that point in time there's been no cattle 8 grazing, no prescribed fire, no deer, no management 9 whatsoever. 10 Next slide. 11 And that's what it looks like today. So in 12 the midst of all these things that I'm attempting to 13 quickly present to you, prescribed fire is a part of 14 that land management system and we all have a role to 15 play. You have a role to play as administrators. 16 You're dedicated to your communities as well as I have a 17 role as wildlife management. And again there, our 18 position and role from the wildlife division is to 19 provide information. To provide information to our land 20 stewards but also to our community. 21 Next slide. 22 And in doing so, I'm here just to invite you 23 to a prescribed burn seminar on June 4th, to be held 24 from 1:00 to 5:00 p.m. at the Kerr Wildlife Management 25 Area. This is -- that slide there just kind of goes 20 1 through the handout. 2 I think, Commissioner Harris, you passed out 3 some information on that. We'll be going through the 4 legalities of fire and burning in Texas, which plays a 5 very close -- it's very close to home in the roles you 6 play here in the community. Burn ban, etc. As well as 7 how those legalities affect private landowners. What 8 laws exist in Texas and how we manage those things to 9 apply prescribed fire on our landscape. Working with 10 organizations, both from the wildlife division, what we 11 provide to land stewards, as well as prescribed burn 12 associations. You'll hear from them as well. 13 At the end of the day, of course, we'll go 14 through some affects of fire and how we have learned on 15 the Kerr Wildlife Area some of those products to how and 16 when. Not necessarily the what. This seminar is not 17 intended to provide folks with the information on how 18 specifically to burn or train somebody to burn, but go 19 over the world of prescribed fires in Texas and how it's 20 implemented in Kerr County, how it's implemented on 21 private land, and where -- where that community is with 22 fire in -- in Kerr County. 23 So I officially invite you. I'm just here 24 to invite you and say hi. I appreciate the time. 25 Next slide. 21 1 And we do, of course, have an agenda there. 2 If you can make part of it, that would be great. If you 3 can make the whole thing, that would be great. This is 4 a great networking event for the -- for the use of fire, 5 both in our county and -- and on private land and its 6 state land. 7 So again there, thanks for the time. I'd be 8 happy to entertain any questions. 9 COMMISSIONER LETZ: Question, Ryan. 10 MR. REITZ: Yes, sir. 11 COMMISSIONER LETZ: If we can attend it -- 12 but I'll be out of town so I know I can't attend it -- 13 will you be able to e-mail the presentation, send some 14 of that information out or have it available? 15 MR. REITZ: Yes, sir. I'd be more than 16 happy to provide any information we can. Again, that's 17 our role. I can do PDF, e-mail, things like that. What 18 I would invite you to do if you can't make it, just give 19 me a call and we can set that up. Get some e-mails 20 going and disseminate information however we can. 21 COMMISSIONER LETZ: Okay. And the other 22 item, I'm not sure if it's on the agenda or part of it, 23 but we have a -- I guess you'd call it a little bit of a 24 unique system in Kerr County, that the Commissioners 25 have authority to approve burn bans. Now that has been 22 1 previously approved by NRCS. Is that part of -- are 2 y'all aware of that? 3 MR. REITZ: We are going to -- we're going 4 to cover everything we can on the legalities, both in 5 burn bans and how it functions in counties and how it 6 functions in -- potentially in Kerr County and how it 7 functions in other counties as well. Dr. Morgan 8 Treadwell will be there discussing how those burn bans 9 work in different counties as well as what are the laws 10 in Texas, so -- 11 COMMISSIONER LETZ: We might get you -- 12 Jody, can you print me a copy of that court order that 13 sets out our policy. It's a little bit different than 14 some and it's little bit broader in certain situations. 15 COMMISSIONER HARRIS: That sounds good. 16 Thanks for coming in and I look forward to hopefully 17 attending. I think it would help all of us. And if we 18 get this in the e-mail form, we'll put it out to the -- 19 help spread the word to the ones that need it done. 20 MR. REITZ: And this is -- thanks, 21 Commissioner Harris. This has also been disseminated 22 and distributed to our Volunteer Fire Departments as 23 well. 24 COMMISSIONER HARRIS: Okay. All right. 25 MR. REITZ: And our fire chiefs in Kerr 23 1 County have that. They've -- they've been invited as 2 well. And again, there's the networking event. All 3 kinds of different questions, Commissioner Letz, that -- 4 and concerns that we can cover. But the idea there is 5 to get together a network and talk about these things 6 from the history, all the way through the legalities. 7 JUDGE KELLY: Okay. Very good. 8 MR. REITZ: All right. Thank you very much. 9 Appreciate it. 10 JUDGE KELLY: Thank you. Next item on the 11 agenda is 1.4 consider, discuss and take appropriate 12 action to appoint a committee to address the 2023 13 Annular Eclipse and the 2024 Total Eclipse events. 14 Dub Thomas. 15 MR. THOMAS: Good morning, Judge. Good 16 morning, Commissioners. I didn't ask to have this put 17 on the agenda but -- 18 COMMISSIONER BELEW: Well, welcome to my 19 world. 20 MR. THOMAS: Yeah, I -- I understand. Well, 21 I brought it up at the last one of the Commissioners' 22 Courts. I feel like we need some kind of a committee to 23 work at marketing this -- both eclipse events for the 24 County. Just to kind of give you an idea, I've got a 25 website here that Gillespie County has put up that we 24 1 might be able to model something that we can do similar 2 to this. 3 That's not it. 4 COMMISSIONER BELEW: Isn't that the airport? 5 You're looking in the wrong direction on this. 6 MR. THOMAS: I don't want to talk about 1.9. 7 All right, so he's got it up here. But this is a 8 website that Gillespie County has put up that they're 9 basically trying to market the 2024 eclipse. They're 10 marketing the total solar eclipse. I haven't noticed 11 anything on the Annular Eclipse but I haven't gone 12 completely through their website. They've got Lady Bird 13 Johnson Park there and some other things. So I just 14 feel like this is something that the County needs to 15 take advantage of and do something similar. 16 COMMISSIONER LETZ: I guess the question is, 17 how much do we want to advertise it? I mean -- 18 MR. THOMAS: Well, the deal is we're going 19 to have 150,000 people here. And one of the -- one of 20 the things that several of the other jurisdictions that 21 I've talked to said that you need to try to keep these 22 people here as long as possible. Have some events later 23 on, the same day as the event, to make sure they -- give 24 them something to stay a little bit longer for. Because 25 when 150,000 people try and leave here, it's going to be 25 1 pandemonium if they try to leave all at once. So just 2 basically some afternoon and evening events on the -- on 3 the 8th actually. Might be something we can take a look 4 at. 5 COMMISSIONER HARRIS: Well, I think -- you 6 know, it's going to be a huge strain on every business 7 in town, whether it be restaurant, fuel, everything 8 else. When we get an influx of people like that. 9 MR. THOMAS: Well, it's not just -- it's not 10 just the strain on here. This is going to be a money 11 maker for the County. 12 COMMISSIONER HARRIS: Well, and -- 13 MR. THOMAS: It's going to be a big money 14 maker for everybody in the County. Restaurants. 15 Everybody. 16 COMMISSIONER HARRIS: Any extra events might 17 help get an extra dollar or two to stay here in Kerr 18 County. 19 MR. THOMAS: We've got all the parks here, 20 the RV Park and -- 21 COMMISSIONER BELEW: People need to be put 22 on notice. We don't necessarily have to market, but 23 local folks need to know that it's coming and you can 24 capitalize on it. 25 MR. THOMAS: Yeah, right. We'll have those 26 1 notifications out. The City already has a committee on 2 it. I just think that the County should work with the 3 City of Ingram, City of Kerrville, West Kerr Chamber of 4 Commerce, and come up with some ideas for something for 5 us to do. 6 COMMISSIONER HARRIS: I think Dub should 7 head that up. 8 MR. THOMAS: I'm not a marketer. I'm the 9 Emergency Management guy. I just want to know where all 10 these events are going to be so we'll know where to have 11 our resources ready for it. 12 COMMISSIONER LETZ: I guess one of the -- I 13 mean, the logical thing that we need to kind of look at 14 and visit with Jake Williamson -- 15 COMMISSIONER HARRIS: Without a doubt. 16 COMMISSIONER LETZ: -- at the Event Center 17 because that is a venue that could -- they could do some 18 events. And there's space open, clear space out there 19 to view. 20 COMMISSIONER BELEW: And the park next to 21 it. 22 COMMISSIONER LETZ: And the park right 23 there. 24 COMMISSIONER BELEW: And the rodeo grounds 25 and all of that. 27 1 COMMISSIONER LETZ: Yeah, the rodeo. That 2 is a good spot for it. But we need to look at quantity 3 of people to allow in. How they're -- I mean, I -- one 4 of the things we really need to look at is County 5 facilities. How we manage the population of the people 6 on those facilities. We don't have that many parks. 7 The Ingram park. The boat ramp. But we don't want to 8 get -- but we don't want to get so many people crammed 9 in these spots that we have an emergency situation. So 10 we need to figure out how we're going to regulate the 11 numbers in some of these. 12 COMMISSIONER BELEW: What it's going to end 13 up being like, and I'm a skeptic on how many people are 14 going to show up here, but it would be like, you know, 15 the crowd that shows up at the Methodist Church for 4th 16 of July and the one that shows up over here and the one 17 on top of the parking garage. You're going to have 18 those in a lot of different places. And so, people tend 19 to figure out where they can park, where they can't 20 park, and whether they can drag a picnic basket that far 21 and all that themselves without being told a lot of it. 22 But people that are unfamiliar with our territory need 23 to know where it's okay to go. You know. And so how do 24 you -- how do you coordinate that, other than signage 25 during that time period. 28 1 COMMISSIONER LETZ: Something like 2 reservations. I mean the big field out there, you can 3 do reservations for a certain number. You don't get 4 into the Event Center properties without a ticket in 5 that area of the fence. So I mean, there's things like 6 that that would probably be helpful to at least regulate 7 those areas. You know, the Little League field across 8 the road that you gotta be careful with. Those are 9 County property. But at the same time, we don't want 10 the field destroyed. 11 COMMISSIONER HARRIS: Well, people are going 12 to start researching what to do here. And we've got 13 Lisa over here that we can get some stuff on our website 14 that somebody comes from little town Minnesota, they're 15 going to look up what else is there to do or where can I 16 go in Kerr County when we get there. And so Lisa, I 17 think, will be key in putting that message out and on 18 our -- the website as well as Facebook and -- depending 19 on what we decide to do or try to manage -- 20 (Talking over.) 21 COMMISSIONER BELEW: -- dips our toe into 22 geofencing. You guys can look that up. 23 COMMISSIONER GIPSON: Geo what? 24 COMMISSIONER BELEW: Geofencing. 25 MR. THOMAS: Some of the locations that I've 29 1 talked to like Gage County, Nebraska. My niece in 2 Nebraska had 32,000 people show up in their little town 3 of 25,000. Carbondale, Illinois. Southern Illinois 4 University of Carbondale opened up their football 5 stadium and had 15,000 people in the stadium and 15,000 6 people out in the parking lot. So there's a lot of 7 folks that show up. 8 Where else was it? Yellowstone. Just 9 outside the park. A little town there had a porta potty 10 on every corner. So there's a lot of folks that show up 11 for those things so -- 12 COMMISSIONER BELEW: That means they were 13 selling beer. 14 MR. THOMAS: They were selling beer. 15 COMMISSIONER LETZ: And some of the 16 things -- you know, to me there probably should be some 17 sort of a County committee to look at the County's 18 facilities. But there also needs to be a coordination 19 with the -- almost a second committee with the City, 20 probably Schreiner University, the County. And you 21 know, it's almost two different things to find out what 22 they're doing and -- 23 MR. THOMAS: Well, and I think -- I think 24 we're kind of double dipping in that area. The City has 25 a committee that's looking at marketing this. And also 30 1 the Emergency Management part. And then I've been at 2 one of these meetings and I've had Schreiner 3 University -- I've got camps, summer camps coming in 4 this next meeting. TxDOT, TDEM, all kinds of folks. So 5 we're kind of -- kind of crossing over those lines 6 there. Both of us are actually having the same groups. 7 I think even Brenda with the Dietert Center was going to 8 be at both meetings, so -- 9 COMMISSIONER LETZ: It is going to be 10 helpful to know what the other people are doing and keep 11 information available from each other. 12 MR. THOMAS: Right. 13 JUDGE KELLY: Anything else? 14 MR. THOMAS: That's all I have, Judge. 15 JUDGE KELLY: Okay. Next item on the agenda 16 is 1.5 consider, discuss and take appropriate action to 17 replace the Resolution approved by Court Order 38987, 18 related to the Hazardous Mitigation Assistance grant 19 with updated Resolution. Noel Putnam. 20 MS. PUTNAM: This is in regards to the -- 21 and it's been awhile since this has come before you. 22 The grant that GrantWorks is working on for the 23 generators for the Volunteer Fire Department. What has 24 happened is they have been looking for funding through 25 FEMA and other sources, through the Disaster Relief and 31 1 other things of that nature, but it has not been proven 2 cost effective or recommended by TDEM. 3 At this point, TDEM is recommending that we 4 go for their five percent cost initiative funding grant 5 opportunity. And in order to do that, they've reviewed 6 everything and they're ready to submit it; however, they 7 did notice that on our Court Order 38987 it has a 25 8 percent matching and a five percent initial cost -- the 9 five percent cost initiative program only requires a ten 10 percent matching. So we would like to amend that first 11 Court Order with a new Resolution to say the ten percent 12 matching and not be locked in at the 25 percent 13 matching. 14 JUDGE KELLY: Seems like a no-brainer to me. 15 COMMISSIONER BELEW: I move for approval. 16 COMMISSIONER GIPSON: Second. 17 JUDGE KELLY: We've got a motion and a 18 second to approve changing the Hazardous Mitigation 19 Systems grant to a five percent cost initiative grant 20 which will require a ten percent matching. 21 MS. PUTNAM: Thank you. 22 JUDGE KELLY: Any discussion? Those in 23 favor raise your hand. Unanimous. 24 COMMISSIONER BELEW: Thank you for catching 25 that. 32 1 MS. PUTNAM: GrantWorks caught that. 2 COMMISSIONER BELEW: Oh, okay. 3 MS. PUTNAM: But -- but thank you. 4 COMMISSIONER BELEW: And they pay for 5 themselves. 6 JUDGE KELLY: And we'll go to the 9:30 7 docket. Item 1.6 consider, discuss and take appropriate 8 action regarding the Proclamation for Mark Mosier. 9 Mary? 10 MR. MOSIER: I'll do my update after this. 11 Stay in order. It was ten years ago next month I 12 randomly ran into Tom Moser at a gas station. We were 13 both pumping our little farm vehicles. And I recognized 14 him from being -- a picture of him on the wall at the 15 airport and the discussion ensued about hangars. 16 And I had been involved in an Airport Board 17 in Iowa where we had just built a dozen hangers and with 18 a range of about a ten percent matching funds, and 19 you're coming to the next board meeting. So he wrote me 20 in and a couple weeks later I was at a Board meeting and 21 in the process we found over $700,000 and I found myself 22 stuck on the new hangar committee. 23 So my first four and a half years with the 24 airport, I was on committee or volunteer status. The 25 next six months I was interim replacing Steve King, and 33 1 last five years I was board officio. So I'm about ready 2 to join the has been club. Actually I'm going to go 3 back to committee status with very limited function 4 which I'll discuss during the update. 5 But during this time, I've seen a lot of 6 changes. A lot of changes involve safety. Improved 7 safety. Improved economics. But I don't want to give 8 my -- my current team, it's more about my team than me. 9 I mean Mary and Carole and Jason, the full-timers. And 10 the current Board. We've always had a good Board. 11 There's some really good leadership back 12 around 2010, 2011. There was some restructuring with 13 some fantastic leadership during that process. They 14 went through a lot of growth pains and they got started 15 in the right direction. So there was a lot of momentum. 16 And that's what the Interlocal Agreement came about. 17 And that was a really good thing. You know the history 18 on that. 19 And the thoughts back then and what people 20 involved told me, they decided to run it more like a 21 business. And economically it worked out. 22 Strategically it worked out. I think we have a better 23 strategic Board now than we've ever had and it's only 24 getting better. It's -- it's really not about one 25 person, it's really about the team. And you all are 34 1 part of that team, as you know. You're owners, and I 2 really appreciate all the support. You are owners and I 3 really appreciate all the support. Your airport IQ is 4 higher than most. I appreciate that. 5 My goal along is that the owners behave and 6 think like they own it. Owner's mentality. I think 7 we've taken some big steps in the right direction, 8 right? And I really appreciate this Court. I 9 appreciate the mood of the Court and would like to see 10 things you're involved with continue to grow in the 11 right direction. And I want to thank my wife for 12 backing me. And Mary and Steven. I thank you for 13 carrying it on. He'll do a great, great job. Great 14 job. So -- and I want to thank you all. 15 JUDGE KELLY: Well, Mark on behalf of Kerr 16 County, I want to make a motion that we approve the 17 Resolution recognizing your contribution to the 18 community by serving on the Kerrville-Kerr County Joint 19 Airport Board. And that Resolution would be: 20 Whereas, Dr. Mark Mosier has served on the 21 Kerrville-Kerr County Joint Airport Board for five 22 years; and 23 Whereas, while serving on the Board the 24 Airport Code - Minimum Standards were rewritten; and 25 Whereas, as Board President, he helped to 35 1 facilitate the signing of the Interlocal Agreement 2 between the City of Kerrville and Kerr County; and 3 Whereas, while serving as Board President, 4 his concern for the safety of the airport prompted the 5 installation of deer proof perimeter fencing and 6 automatic gates to prevent deer from entering the 7 airport and causing danger to aircraft; and 8 Whereas, as a member of the Board he worked 9 with the City and County to develop a Strategic Plan for 10 the airport for the 2019 through 2023; and. 11 Whereas, while his leadership -- he prompted 12 -- under his leadership he prompted two annual meetings 13 held with the members of the Airport Board, Kerrville 14 City Council and Kerr County Commissioners' Court and 15 members of the community and he continues to work to 16 attract more new companies to the airport. 17 Now, therefore, be it resolved that the Kerr 18 County Commissioners' Court does hereby thank and 19 recognize Dr. Mark Mosier for his dedication, 20 leadership, management and expertise and valuable 21 assistance in making Kerrville-Kerr County Airport one 22 of the best general aviation airports in Texas and a 23 valuable and important asset to Kerr County. 24 And with that, I'd like to present this 25 Resolution for you. I'm going to have -- let me present 36 1 it and then we'll sign it. 2 COMMISSIONER LETZ: Thank you, Mark, for all 3 your time and all your work. 4 (Applause.) 5 JUDGE KELLY: Congratulations. Give it back 6 to me. We've gotta get signatures on it. 7 (Getting signatures.) 8 JUDGE KELLY: Okay. Now you can do your 9 update. 10 MR. MOSIER: Okay. 11 JUDGE KELLY: We made a motion -- we've got 12 a motion and we need a second. 13 COMMISSIONER BELEW: Second. 14 COMMISSIONER LETZ: Second. 15 JUDGE KELLY: Those in favor raise your 16 hand. Unanimous. Thank you, Mark. 17 MR. MOSIER: Thank you, Judge, 18 Commissioners. I mentioned briefly that I'm going to 19 stay in town a little bit longer. I started out my 20 first four and a half years as representative of the 21 airport. Non-Board Member, on committees. And I'm 22 going to maintain some transition in that area. And 23 I'll be brief. 24 There are -- y'all are pretty familiar 25 what's going on out there. So I'm going to talk about 37 1 two things you may not be familiar with. 2 In the last two weeks there's been a lot of 3 things happening with Mooney aircraft, that I've been 4 involved with working -- and Mary and we're -- involved 5 with working with Mooney for the last two years and five 6 months. 7 Two years and five months ago, the 8 ownership -- there was a dramatic change in ownership at 9 Mooney and as imagined, a reduction of employees. And 10 as of a couple weeks ago, there's been a change of 11 financial partners and a new management strategy. Same 12 CEO. He's going to stay there. And this change is 13 going to take approximately 12 to 18 months. It's going 14 to be a transition in profitability and ownership. And 15 a lot of things I can't go into detail on, but it's a 16 high level. This is a really, really good situation. 17 Now, people always wonder about the 18 economics. What does that mean to employees? Because 19 they were down to around 20 employees. Well, in the 20 last couple weeks they've hired more employees. We're 21 up to 35 now and they've continued to hire. And 22 that's -- that's a good thing. The goal is to maximum 23 the potential -- to bring back the maximum potential. 24 The goal is to make the business recession proof, and 25 this is done through the new guidance of the new 38 1 financial partners. And the goal is also -- I got these 2 numbers yesterday from the higher ups. In the next 18 3 months on the long side have 130 employees. So there's 4 been a lot of ancillary discussion as you might well 5 imagine. So good luck to Mooney. 6 About a year ago, Mary and I met with a 7 fella named Bob Rice. And Bob Rice was born in Texas, I 8 think El Paso, and he started a company, a family 9 company, in California called Rice Aircraft Services. 10 And he started out servicing, maintaining and repairing 11 three major brands of helicopters, Bell, Huey and 12 Journey-Air(phonetic). And this business has 13 progressed. And in a nutshell, where they get most of 14 their business from is like buying helicopters that tier 15 one governments are done with, such as the United 16 States. They'll buy the next latest, greatest, better 17 helicopter and they have all these helicopters that 18 they're done with. Well, Bob buys those and he'll 19 restore them to like new condition. New engines, new 20 everything, new paint, new -- full new glass, avionics. 21 Makes them like new. And he'll buy about a hundred of 22 them. 23 And in California he has about 60 employees. 24 And they'll take them apart, put them in boxes, ship 25 them to South America or the Philippines, Argentina, 39 1 some country that may not be at the level of ours and 2 they'll send a team down there, 10 to 12 people, they 3 put it together, test fly them, check them out, the 4 money is wired. Done. 5 Currently, he's buying aircraft from 6 Germany, which is also a tier one company, our country. 7 And Mary -- I give Mary a lot of this credit. She 8 really painted a picture about how good Kerr County is 9 to work with. How much they want to embrace, you know, 10 new businesses. 11 Because to be honest, he was rubbed wrong in 12 California. Not only does it cost three times more to 13 do business in California, but he really didn't agree 14 with what the taxes were going for. He didn't mind 15 being taxed, he didn't agree what they were going for. 16 And California, you can imagine, is a hard 17 -- I mean the State's hard to work with, the County is 18 hard to work with. And we painted a picture that's not 19 the way it works here in Texas and it's definitely not 20 the way it works in Kerr County. He heard that like 21 that and told me that was the major reason he chose Kerr 22 County. 23 We did not have the best real estate we 24 needed for him inside the fence at the airport. He 25 purchased approximately eight acres adjacent to the 40 1 airport, right next to Flying Diesel. You can see it 2 from Airport Loop Road. You can see it better from the 3 neighborhood road behind as you -- when you turn on the 4 neighborhood road before you get to our terminal, turn 5 right, go back and you look down and you see helicopters 6 sitting around. He has moved -- he still has a few more 7 things to move. The business is here. He currently has 8 about 12 employees. He plans to take it back up to 60. 9 Great guy. Great company. Established. I'm very 10 excited about. These are good jobs. 11 So that's all I have to report. Now, but 12 I'm going to state per Mooney's request, I'm going to 13 stay in the saddle as representative and point of 14 contact and -- over the next 18 months or so and try to 15 help them as best I can report to you whatever and see 16 this transition through for the betterment of our 17 community. 18 JUDGE KELLY: Good. Thank you. 19 The next item we have on the agenda we're 20 going to pass until after the break. That has to do 21 with the Interlocal Agreement. We're going to do that 22 after the break. 23 Okay. I'm going to move on to Item 1.9, 24 which is consider, discuss and take appropriate action 25 to approve the updated Row Hangar Project scope, 41 1 funding, construction contract and agent authorization. 2 Mary Rohrer. 3 MS. ROHRER: Good morning, Judge Kelly and 4 Commissioners. I'm here again today to discuss our -- 5 there are two projects on the slides and I've got three 6 items on the agenda, so I wanted to kind of walk you 7 through all of the different parts and pieces that we 8 have going on. So -- do I ask you to click them? Is 9 that correct? Okay. 10 So as we discussed at the last meeting, 11 we're working on a row hangar project that's identified. 12 Go on to the next slide, please. 13 And the -- that's the designation of the row 14 hangar units themselves. There are four units planned. 15 When we went out to get bids for the contract, we 16 actually segregated them into different parts and pieces 17 so the base bid of the general contract that's under 18 consideration has a base bid of two units and added an 19 alternate of a third unit and then added an alternative 20 of a fourth unit. 21 So if you go into your staff report, you can 22 see the different parts and pieces of the pieces of how 23 these are kind of put together. So we've got different 24 options. At this point, we're pursuing the four unit 25 option. 42 1 The next slide, please. 2 That's our proposed funding. And what we're 3 working with on our funding that it would be an aviation 4 grant of about $600,000. The City of Kerrville and Kerr 5 County would then contribute $150,000 apiece. We also 6 have on the agenda here about obtaining the Airport 7 Rescue Grant that's about $60,000, and then the airport 8 would then fund the additional $241,000 for $1.2 million 9 project. So that's the big picture of the funding for 10 the project. 11 I wanted to talk a little bit about the 12 grant that TxDOT has for us. They have -- this is 13 what's called a non-primary entitlement grant. So every 14 four -- you bank four years of $150,000 apiece, so we 15 have $150,000 one year that then accrues the second 16 year, accrues to the third year, and then accrues to the 17 four year for $600,000. 18 We have -- the first grant A, we've -- the 19 -- TxDOT has spent about $93,000 to prepare the plans 20 that we went out to bid with. And we've got another 21 probably 20 or $30,000.00 worth of reimbursement that we 22 can apply to the first grant. 23 The second grant, which is the grant in the 24 middle, $150,000, that grant for us to get funding, we 25 need to get paperwork in to TxDOT by May 31st so we may 43 1 or may not be able to obtain the grant for those funds. 2 So we're at risk of $150,000 and then whatever remaining 3 of that A grant and B grant. So I'm thinking about 4 $170, maybe $180,000, which is about 15 percent of this 5 $1.2 million project, might be at risk depending on the 6 timing. 7 And then we also have to get all the 8 paperwork in to them in time for them to meet their 9 grant requests. So FAA has a cutoff time, which they've 10 extended a couple times but we're working off of this 11 extension but we do have a risk of not obtaining that 12 middle part and then we have $300,000 where the cutoff 13 dates are in 20 -- April of 2023 and April of 2024, I 14 believe. But those -- those next two we should able to 15 obtain. 16 So I think it -- we -- we should be able to 17 -- hopefully between all of our pieces and parts, we 18 should at least be able to get at least 425, 19 $450,000.00, the number is somewhere here, but we are at 20 risk of not receiving about $150,000 as to one of those 21 crunches of money unless we're able to get all of our 22 paperwork in and approved and submitted and signed off 23 by everybody before the FAA closes down the grant and 24 it's expected a crunch time, so that's our risk on that. 25 JUDGE KELLY: What are we supposed to do? 44 1 MS. ROHRER: I guess I'm sort of -- I'm 2 waiting for some direction on the funding and whether or 3 not that's going to be able to come together. That's 4 what I'm -- 5 COMMISSIONER LETZ: The Interlocal Agreement 6 we'll get to right after the break and that will allow 7 for moving the funds around because there's -- 8 COMMISSIONER BELEW: We've already discussed 9 this and approved it so -- 10 MS. ROHRER: Yeah. 11 COMMISSIONER BELEW: -- we just need to move 12 it around. 13 COMMISSIONER LETZ: Right. 14 MRS. ROHRER: Right. 15 COMMISSIONER BELEW: Okay. 16 MRS. ROHRER: So the movement goes on there 17 and I'm not exactly sure where it all ended up, so I'm 18 just kind of giving you all the basic background of what 19 the parts and pieces are. 20 COMMISSIONER BELEW: Yeah. I noticed, 21 though, if you -- if you don't get the grant, that it 22 costs us an extra thousand dollars, $500.00 apiece. So 23 was that just you were rounding it off? 24 MS. ROHRER: Yeah, that's probably just 25 rounding it off. 45 1 COMMISSIONER BELEW: Okay. 2 MS. ROHRER: Trying to give me a hard time 3 about rounding things off. 4 COMMISSIONER LETZ: If TxDot doesn't approve 5 the 150,000 that's at risk, what -- what's the plan? 6 MS. ROHRER: Then -- so in other words, this 7 is kind of where I was, you know, over the weekend I've 8 been trying to figure out where we're all going to end 9 up on different parts and pieces. And as you know, you 10 know, projects basically sort of have different levers 11 we can work with. So we know that we have funding, 12 which I've identified. We've got some time constraints, 13 and then we've got the scope. 14 So, in other words, if our timing doesn't 15 work as well as we had hoped it presented to y'all and 16 we're not able to obtain it, I think then we start 17 pressing the other levers, which is that the scope of 18 the work or the -- and the funding or else adjust the 19 timing of when the project would start. In other words, 20 if there's things that we can't move around then we 21 might need to go to whatever the fiscal year 2023. 22 COMMISSIONER LETZ: But in 2023, don't we 23 get another 150,000? 24 MS. ROHRER: No, we've only got -- we 25 only -- we've gotten -- 46 1 COMMISSIONER LETZ: It's already allocated? 2 MS. ROHRER: It's already allocated. Those 3 four -- those four grant years have already been 4 allocated. 5 COMMISSIONER LETZ: Gotcha. 6 MS. ROHRER: So that's the pieces. If we 7 can get that together and get everything funded, get 8 everything put together, we'll work our way through. 9 But again, it still has a lot of different parts and 10 pieces that -- 11 COMMISSIONER LETZ: So basically we submit 12 it by the 31st and then see what happens. 13 MS. ROHRER: See what happens and hopefully 14 we can get all this stuff approved and, again, if it 15 meets and makes the mustard through all the TxDOT folks 16 as well as the FAA for approval of -- of that funding 17 piece as well. 18 COMMISSIONER BELEW: Now, Mary, when does 19 the work have to be completed, provided that all the 20 funding is there? 21 MS. ROHRER: So the work isn't -- we have a 22 contract again -- again a parts and pieces in the 23 project. It talks about -- the contract was -- and I 24 haven't gotten into the depth and the detail of it, but 25 again, in your package we went out to bid, and it has a 47 1 work -- the work scope included 180 calendar days to 2 procure. In other words, because we're all so concerned 3 about the ability to get metal buildings, buildings 4 get -- 5 COMMISSIONER BELEW: Sure. 6 MS. ROHRER: -- all sorts of parts and 7 pieces, so once the contractor has confirmed to us that 8 they've got the -- all the processes that they need to 9 get going on, they would give us notice. And it can be 10 earlier, but they've at least got 180 days to do that. 11 And then the actual construction time itself is 150 12 days. 13 COMMISSIONER BELEW: So this really is not a 14 deadline. Most grants come to something like that 15 there's a window of time. But because of the supply 16 chain issues, we -- it could be anywhere? 17 MS. ROHRER: Well, it needs to be the -- so 18 the next grant is due -- so we basically work our -- our 19 first grant which closes, you know, like has closed and 20 pretty well just kind of finishing up the last little 21 bit. The second grant now closed here, you know, end of 22 May. And then the next grant would then close next 23 April, 2023. And then the next grant would close 2024. 24 COMMISSIONER BELEW: That's for application. 25 That's not for completion. 48 1 MS. ROHRER: That's for making sure we 2 submit our costs in, yes. 3 COMMISSIONER BELEW: Right. So it's -- what 4 I was trying to find out is provided that all of our T's 5 are crossed and all of the I's are dotted -- 6 MS. ROHRER: Yes. 7 COMMISSIONER BELEW: -- when the work must 8 be completed within the parameters of that grant. So 9 really that's kind of open-ended it sounds like? 10 MS. ROHRER: For us, I would say it would be 11 a hundred -- we'd have to show them that we've spent 12 $150,000.00 not already submitted by April 2023, and 13 then another $150,000.00 by April of 2024, is what I 14 understand. I'll find out. I'll find out. But that's 15 the different part. Yeah. 16 COMMISSIONER BELEW: I see -- I see Mark 17 shaking his head. 18 MR. MOSIER: Yeah. It's 150,000 a year. 19 You drop 150,000 a year. We have to spend that. So if 20 it's a 1.2 project, we've spent 600 of it, we're good. 21 MS. ROHRER: Yes. 22 MR. MOSIER: That's every year. They can 23 always put 600,000 in the bucket. 24 MS. ROHRER: And again, when we came to 25 this, when we came to y'all, we knew we had some tight 49 1 timelines. We were surprised that, you know, right 2 there at the first of the year TxDOT said, hey, y'all 3 can take a chance. See if y'all can do it yourself. So 4 we've been working pretty hard on trying to pull all 5 this together. 6 So again, hope for the best. Have a 7 contingency plan in hand second place if it all doesn't 8 come together. But yeah, we've -- we've come up against 9 the end of the timeline. So my -- my free time is over 10 so to speak. We need to make some decisions on whether 11 it's additional -- if we need more time then it might be 12 adjustment of scope, which might be adjustment of cost. 13 So that's the part and pieces of the timeline. Kind of 14 a three-legged stool. 15 MR. MOSIER: I would like to try and get it 16 all. 17 MS. ROHRER: And everyone has. 18 MR. MOSIER: And -- and we've been working 19 with Stewart on how to -- 20 MS. ROHRER: Yes. 21 MR. MOSIER: -- get some materials on-site 22 so we can send invoices. 23 MS. ROHRER: Yeah. 24 MR. MOSIER: And get the first chunk. 25 That -- you know, it may not happen, but I think it's 50 1 worth a try. 2 JUDGE KELLY: Sounds pretty good to me. 3 COMMISSIONER LETZ: The County Attorney 4 looks like she has a question. 5 MRS. STEBBINS: I think that you should wait 6 to vote on this item until after you take up the 7 Interlocal Agreement so that the modifications to that 8 agreement, specifically as they relate to the movement 9 of the funding, are -- 10 COMMISSIONER LETZ: This agreement -- I was 11 going to -- that's part of this motion regardless 12 because the City has to approve the Interlocal before 13 it's in effect anyway. 14 MRS. STEBBINS: Okay. 15 COMMISSIONER LETZ: But you know, on this 16 part of it, you know, to me, the action is to -- and 17 I'll make a motion to approve the amendment -- wrong 18 one. To approve the updated Row Hangar Project scope, 19 funding, construction contract and authorize the airport 20 or manager to execute any documents with TxDOT. 21 COMMISSIONER GIPSON: Second. 22 COMMISSIONER LETZ: And this is subject to 23 the Interlocal Agreement being approved by both the City 24 and the County. 25 COMMISSIONER GIPSON: I second that. 51 1 COMMISSIONER BELEW: That's a long motion. 2 JUDGE KELLY: We've got a motion and a 3 second. But is the County Attorney saying that we 4 should put off voting on this until after we address the 5 Interlocal Agreement? 6 MRS. STEBBINS: Yes. That's what I said. 7 COMMISSIONER LETZ: But subject to both of 8 the approval -- our voting approval of the Interlocal 9 Agreement doesn't make any difference. The City has to 10 approve it as well. 11 MRS. STEBBINS: That's true. 12 COMMISSIONER GIPSON: So it's subject to. 13 MRS. STEBBINS: Say that again. 14 COMMISSIONER GIPSON: He made the motion 15 subject to that approval. So that covers it, doesn't 16 it? 17 MRS. STEBBINS: I think we're okay. Yes. 18 JUDGE KELLY: Okay. Any other discussion? 19 Those in favor raise your hand. Those opposed. Those 20 abstain. 21 (Judge Kelly abstaining.) 22 JUDGE KELLY: I'm confused. 23 We'll move on to Item 1.10 consider, discuss 24 and take appropriate action on the request to apply for 25 TxDOT Airport Rescue Plan Grant. Ms. Rohrer. 52 1 MRS. ROHRER: Again, we've -- in approving 2 Interlocal, we -- the airport needs to provide request 3 to the City and the County to execute any grant funding 4 agreement. The City already approved the grant funding 5 agreement, so now it's just a matter of y'all agreeing 6 to the grant funding agreement, which is again attached 7 in your package. 8 And I believe, Heather, you have reviewed it 9 and have all kind of looked at the grant itself and met 10 the requirements in the envelope. 11 MRS. STEBBINS: Uh-huh. 12 COMMISSIONER LETZ: Move for approval. 13 COMMISSIONER GIPSON: Second. 14 JUDGE KELLY: We've got a motion and a 15 second to approve the TxDOT Airport Rescue grant as 16 submitted. Any discussion? Those in favor raise your 17 hand. Unanimous. 18 And the final airport item here is 1.11 19 consider, discuss and take appropriate action regarding 20 the 2022-2023 Airport Operations and Capital Budgets. 21 Miss Rohrer. 22 MS. ROHRER: There we go. Here we go. This 23 is, again, in the Interlocal Agreement, the section in 24 the Interlocal regarding budgets and getting approvals 25 of budgets basically require that the Airport Board 53 1 shall submit the Board budget to both the City and the 2 County no later than June 1st for y'all's consideration, 3 no later than September 30th. 4 So in other words, our -- our goal here 5 today is to walk you through our proposed budget. We'll 6 be doing another review of it at the Airport Board 7 meeting next week, and we have provided a similar -- 8 we'll be providing some similar information to the City. 9 And then y'all need to be able to adjust your budget as 10 with -- as Tanya is working on her capital budgets and 11 her incremental pieces of part of the budget as well as 12 the City. 13 So again, we hope that y'all can take a look 14 at the budget, let us understand and give us some 15 feedback on what the different parts and pieces are, and 16 our intent is for Julie with the City, and Tanya and I 17 to again meet mid July and make sure we've all got 18 everything put together with respect to your capital 19 plans and your human resources cost. Because right now 20 we're sort of making some assumptions. We know we don't 21 have all the insurance numbers together. COLA increases 22 as well, but this is at least a shot of what we hope to 23 achieve here in our airport budget. 24 So the first page of the airport budget that 25 I have up on the screen is -- 54 1 COMMISSIONER LETZ: Mary, do you have a copy 2 of the -- the operating budget? 3 MS. ROHRER: Yeah, it's on the screen 4 or I -- 5 COMMISSIONER LETZ: I've got a copy, but the 6 Judge -- he doesn't have one in his backup. 7 MS. ROHRER: I apologize. Here. Sorry. I 8 did not bring a full copy of it all. Sorry. I just 9 have it on the screen. I'm sorry. 10 COMMISSIONER LETZ: Here, I've looked at it 11 enough. 12 MS. ROHRER: Judge, I'm sort of like you. I 13 brought all will sorts of stuff and -- I know I put it 14 in here. 15 COMMISSIONER LETZ: He's got a copy of it. 16 COMMISSIONER BELEW: It's okay. 17 MS. ROHRER: We're good. All right. 18 So the operating budget is -- the first page 19 of the operating budget is our revenues. So the 20 revenues that we work off of were basically taking a 21 look at what our income -- our expected incomes are from 22 our -- all of our existing leases. And being as we were 23 in sort of this inflationary period, it's very hard to 24 judge what our income may be a year from now or six 25 months from now for us to develop our budget. So we 55 1 basically took a look at all of our income producing 2 properties, and then took a six-month income look at 3 that. 4 In other words, what is it in February of 5 2022, where we -- or based on the February 2022 CPI 6 index, what would our rents be in February of 2022. 7 Because all of our different income-producing properties 8 all have CPI's at different parts -- different times of 9 the year, so it's kind of hard for us to actually figure 10 out where our true income is going to be next year. 11 So for all of our leases that are annual 12 income of more than $10,000.00 annually, we then applied 13 that February 2022 income, that CPI income, to basically 14 develop what our annual income will be for next year. 15 So just trying to figure out a way to start, a way to 16 get going on something that we all know how we got to 17 where we got to on our income. 18 So the income statement here assumes for a 19 handful of our tenants the CPI index of 2022, and then 20 basically what the income that we were receiving in 21 February of 2022, which is an income of $487,420. So 22 that's our estimated income for fiscal year 2023. 23 Next slide, please. 24 The salaries and benefits. Again, two -- 25 two percent COLA. Again, we're waiting to hear back 56 1 from y'all of what you think your possible salary 2 increases will be for next year, but this proposed 3 estimate includes a two percent COLA, and then also has 4 some best guess of information on the various different 5 group insurance and retirements and workman's comp. And 6 I know Jennifer is probably still a few weeks out from 7 getting some of those numbers in there. 8 So again, we'll work on adjustments on what 9 those need to be based on what our actual costs will be 10 when we get into -- further into the year. That's why 11 I'm saying we're all going to need to work together on 12 this year, it such a different year than any of the 13 other years. We're just going to have to work our way 14 through it. And then the -- so the salary and benefits 15 here is $251,600, which is based on a two percent COLA. 16 The next expenses are -- next parts and 17 pieces of expenses are $137,000 of just normal expenses 18 that we have on our day-to-day work around the airport. 19 So that's $137,520 for expenses. Have any questions 20 regarding benefits or COLA or some of our expenses? 21 COMMISSIONER BELEW: What's -- this basic 22 insurance line doesn't have much in it. What is that? 23 MRS. DOSS: I think that's basic life. 24 MS. ROHRER: Yes. Yes. Life insurance. 25 COMMISSIONER BELEW: What is it? 57 1 MRS. DOSS: Basic life insurance -- 2 MS. ROHRER: Life insurance. Thank you. 3 MRS. DOSS: -- that the County covers for 4 employees. 5 COMMISSIONER BELEW: That's it? 6 MRS. DOSS: For $20,000 per person, yeah. 7 Like 522 a month. 8 COMMISSIONER BELEW: This is in hundreds? 9 Is that $200? 10 MRS. DOSS: It's $5.22 a month premium per 11 employee, times three employees, times 12 months. 12 COMMISSIONER BELEW: Okay. 13 COMMISSIONER LETZ: Term insurance is 14 cheaper. 15 COMMISSIONER BELEW: Okay. So it says basic 16 insurance. That's what I was asking. 17 MRS. DOSS: It's basic life. 18 COMMISSIONER LETZ: Basic term life. 19 COMMISSIONER BELEW: That's what I wanted to 20 know. 21 MS. ROHRER: Yeah. Thank you. 22 Okay. Next page. 23 Is then this is the remainder of our 24 expenses, which is then all the property insurance, 25 liability insurance. Various different legal 58 1 professional services. And that's our utilities, a bit 2 of contingency in there. Alarm, propane gas fuel, all 3 those good things. And that's 98,300. 4 So if you add the three parts and pieces, 5 the first two on the first page, the salary's and 6 benefits, the supplies and repairs, and then this last 7 line, the other utilities and things that adds up to the 8 $487,420.00, which then matches our revenue. So at this 9 point in time, we are presenting to you a balanced 10 budget between our revenues and expenses. 11 COMMISSIONER LETZ: Balanced budget and no 12 contribution required from the City or County? 13 MS. ROHRER: And no contribution. So I'll 14 be work with Jennifer as changes occur with COLA. I'll 15 be working with Tanya as changes reflect -- with respect 16 to our income or how well they'll work on making sure we 17 can obtain and stay within this balanced budget, but we 18 will probably all end up kind of taking another look at 19 it here in July. 20 COMMISSIONER BELEW: How long will it take 21 to pay for the new hangars? How long will it be before 22 they're paid for? 23 MS. ROHRER: I have that somewhere. I'll 24 find it for you. 25 DR. MOSIER: Well, they'll be paid for right 59 1 away. Are you talking about ROI? 2 COMMISSIONER BELEW: Yeah. Right. 3 DR. MOSIER: I'll tell you right now, if you 4 can think of it that way it -- you're not going to like 5 it. It's blank. What's our park return for ROI? 6 T-hangars are not an ROI item. They're a part of a 7 healthy airport. 8 COMMISSIONER BELEW: I know, but they pay 9 for themselves eventually. Is it 15 years? Is it -- 10 DR. MOSIER: Oh, 45 years. 11 COMMISSIONER BELEW: 45 years. 12 DR. MOSIER: I mean, it's not a -- it's not 13 why we build them. Like parks, you know. But it's more 14 essential for a healthy airport. 15 COMMISSIONER BELEW: I know they're not a 16 money maker but eventually they pay for themselves. So 17 in this case they'll have to be remodeled before they're 18 ever paid for? 19 DR. MOSIER: Probably. Maybe it's faster 20 than that because we're getting funding from TxDOT. 21 COMMISSIONER LETZ: The other thing with the 22 T-hangars or any hangar or -- out there, there's two 23 other things that don't get taxed in the ROI directly. 24 One is fuel purchases, we get a percentage of that, and 25 the other is property taxes. 60 1 DR. MOSIER: Yeah, it's the ancillary. 2 Those are -- 3 COMMISSIONER BELEW: I know it attracts 4 people, I get that. 5 DR. MOSIER: Well it's the $18.6 million 6 that TxDOT says we brought into the community in 2018. 7 That's part of that. It's the ancillary income that 8 comes because of their -- like he was saying, fuel sales 9 is one small example. And people come to town. I 10 wouldn't be up there if they didn't have hangars out 11 there. And businesses come to town. 12 COMMISSIONER LETZ: My only comment is 13 that -- I've mentioned this to the Airport Board several 14 times. It's remarkable how much the cost of these 15 projects increase when TxDOT's involved. But it's just 16 the nature of the -- I mean, it's mind boggling to me 17 that it should cost that much money. But the bids -- we 18 got a very low bid compared to the other ones that came 19 in on this project. 20 MS. ROHRER: And again, we -- we need to do 21 things to help us with, as I kind of discussed last 22 time, about our base aircraft. In other words, if we 23 had people, those are our people's. So those are people 24 in those hangars that are going to be here. They're 25 going to be buying fuel. They're providing services. 61 1 And then we also hope to be able to attract other people 2 to build hangars in that same area. So hopefully we can 3 make other private investment occurring in that area as 4 well. 5 Any questions on the ops? 6 All right. So the third handout. Call it 7 the multi-color handout that I just sent to you -- I 8 just handed out to you. 9 Next slide. 10 COMMISSIONER LETZ: We have lots of copies 11 up here, Mary. 12 MS. ROHRER: Yeah. So this is sort of -- I 13 was working on trying to pull together -- Jonathan 14 requested that we list kind of all the different 15 projects that have been approved over the past few years 16 of what we've been doing out at the airport and where 17 our budget status is, and then Tanya and I worked over 18 the week on determining kind of what some of our costs 19 have been and how much funding we're working our way 20 through. So this is a pretty big summary. But I wanted 21 to at least get things out in front of everybody of what 22 we've been working on here at the airport. 23 So we've had one, two, three, four, five -- 24 six projects approved over the past three years. And a 25 handful of them, I'm going to say four out of the five 62 1 projects, are involved with TxDOT. 2 So in other words, we get substantial 3 funding from TxDOT to be able to work on those projects. 4 So -- I'll be glad to kind of walk you through each one 5 of these. And these have all been worked on over the -- 6 over these past few years of trying to get things pushed 7 through. 8 During COVID most of the capital 9 expenditures went, you know, quote/unquote were put on 10 hold. We had some issues with the legislature last 11 year. So now we've got this kind of backup of different 12 projects that we'd like to be able to start moving 13 forward. So I'm pretty excited about a bunch of these 14 projects actually coming into fruition, but they're all 15 coming at the same time. So I just wanted to give y'all 16 a heads up that we've got some things coming in. 17 So I'm just going to kind of walk through 18 each one of these six projects and we can kind of get 19 our ideas and our arms around these different projects 20 and what our requests are. 21 So the first one is what we call our ramp 22 grant match. It's our annual funding that we receive 23 with TxDOT. The City and the County contribute 24 $50,000.00 -- or $25,000 each. And then TxDOT puts in 25 another $50,000.00. Because there's $100,000 for 63 1 routine airport needs at the airport. And like, just 2 like a boat, things that are on an airport are more 3 expensive than things that we can just buy just because 4 they have airport associated with it. So it's a big 5 help for me to be able to work with our projects and 6 keep our airport in great shape. 7 The second thing is -- the second project 8 that we have on this list is this pavement management 9 program. It's a huge project. It's almost a 2 million 10 dollar project. And it was one of the projects that got 11 postponed last year or the funding got removed last 12 year. So they've got it reinitiated right now. So I 13 have met with TxDOT last week -- our TxDOT rep last week 14 and they've already selected the engineer. So they're 15 working on getting that one moving forward. 16 So if you click on -- it's basically our 17 main runway or runway 1230, that's parallel to Highway 18 27, will be completely renovating all the pavement there 19 for landing. So our contribution or the City and the 20 County's contribution is $180,000. TxDOT is a million 21 eight. So it's well worth our monies to be able to get 22 something like that taken care of and the grants in due 23 process. I'm hoping to see the grant documents here 24 summertime of 2022. So that's what's being proposed 25 with the grants. 64 1 Now again, I'm going to kind of caveat where 2 that funding is. It's the funding -- I had to laugh 3 because the funding -- the grant estimate of that 4 million eight was prepared -- was made pre-COVID. But 5 it's still being carried along like nothing happened, so 6 I've just added this kind of CPI factor on it just to be 7 able to say, hey look, we know that the numbers that 8 TxDOT has in the books might be more once they actually 9 get out there, so I'm asking for an additional 13 10 percent for our contribution so that we can make sure if 11 and when the scope increases, which is like a $200,000 12 increase for TxDOT, we've got at least an additional 13 $20,000 to be able to support more scope once we get the 14 scope definition put together. So that's me just making 15 sure we have a little bit of contingency in the project 16 for next year. 17 The next project here is the horseshoe 18 building improvements. Again, we've been talking about 19 the horseshoe for an awful long time. That is funded by 20 just the city, the City EIC, and the County. Again, 21 I -- I think I've got two interested parties right now. 22 And I'm hoping to meet with one of them here pretty 23 soon, and we hope to be able to get that thing going, 24 hopefully in the spring of 2023. Again, y'all have 25 contributed and made an application for $550,000. We 65 1 spent about $65,000. We've demoed a building and done 2 some plans. 3 Again, we're asking to roll over the amount, 4 remaining amount, and then again add a factor in there 5 because my cost estimates are pre-COVID. I don't have 6 -- I haven't prepared new cost estimates after COVID. 7 Again, just requesting additional funding for that for 8 next year. 9 Then the next project is this airport 10 planning study. We were pretty excited about the 11 planning study starting next year. It is now on the 12 TxDOT schedule for 2023. Our contribution, City/County 13 contribution is $25,000. TxDOT is $225,000. So again, 14 they're doing the armchair lifting of a lot of the work 15 for this airport planning study which will help us in 16 the future. 17 This box hangar sitework again, this is 18 adjacent to the hangar project. This is just hopefully 19 be able to find people that might want to build. I'm 20 hoping one of the two interested parties that are 21 looking at the horseshoe -- I think get one at the 22 horseshoe and I get one at the box hangars and I can 23 take care of two where I've got a hangar list with 30 24 people's name on it, hopefully I can leverage the work 25 that we're doing on the row hangar project and get one 66 1 of those guys off of my hangar list and be able to have 2 them build a hangar themselves. 3 So again, that's leveraging some of the 4 existing money that we're paying for that. Again, that 5 one, we're ready to spend what we have and hope we be 6 able to get out there and get some pads put out there 7 for our future tenants. 8 The next project is this -- is the crosswind 9 runway overlay. We've got -- this is a project that's 10 between the City of Kerrville and the County. The 11 engineer has been selected. We've done some 12 geotechnical work out there right now. Our scope 13 definition is under way and if all holds well and we 14 have a hot dry summer, we'll be out there this summer 15 with asphalt getting that crosswind runway done. So 16 again, all these projects are finally working their way 17 in and pulling together on there. So that's between the 18 City and the County exclusively. 19 And then the last is the hangar project, 20 which is what we just talked about, as the $600,000 from 21 TxDOT, the City and the County at 300. The airport 22 contributing 300. And again, this is construction 23 contract pending, which is due to the Interlocal and 24 then hopefully with the timing we'll be able to start in 25 2022. 67 1 So a handful of those projects we are kind 2 of working with TxDOT a lot on, and you can see some of 3 the big numbers that we have next door. The last two 4 columns would be the fiscal year 2023 contribution from 5 the City and County, which included the bid of the CPI 6 for some of the projects that have been pre-COVID, and 7 then FY 2023 is the TxDOT and airport share of funding 8 that we would be working on along these capital 9 projects. 10 Any questions on the capital projects that 11 have been previously approved? 12 COMMISSIONER HARRIS: Well, for the public I 13 think it's worth noting that the County portion is about 14 18 percent of all that. Pretty significant. 15 MS. ROHRER: And the proposed projects for 16 2023 is, again, continuing and doing improvements at our 17 Brinkman hangar, and that would be a new roof at the 18 Brinkman hangar. We have some areas in the hangar -- or 19 in the airport where we have some water pressure issues. 20 We'd like to make sure we get some studies done and some 21 flow tests done and maybe some improvements that we can 22 do simply on the water pressure study. 23 And then the last one is another TxDOT 24 project where it's an important study for us to 25 determine some of our issues that's right there at the 68 1 corner of Al Mooney Road and the fence and the end of 2 our runway. Again, it's a $60,000 donation -- or 3 request for the City and the County, and then the TxDOT 4 would be doing $500,000 worth of engineering work and 5 studies on that. Again, leveraging the TxDOT 6 availability of funds for us to help out on some of our 7 airport issues that we've identified. 8 So the share of the total capital of all of 9 the projects, all the existing projects that have been 10 approved, the new post project is over about 5.4 million 11 dollars. TxDOT would be funding 3.1 million of that. 12 The airport would be funding $300,000 of that. And then 13 the City and the County would be 972,000, which is about 14 18 percent of -- of the total. 15 So that's our proposed addendum of capital 16 projects for y'all's consideration. 17 COMMISSIONER LETZ: Mary, what is the total 18 of the new projects? 19 MS. ROHRER: $260,000 is our proposed 20 contribution. 21 COMMISSIONER LETZ: But is that -- half of 22 that's the County? 23 MS. ROHRER: Yeah. And that's half again -- 24 yes. So -- 25 COMMISSIONER LETZ: So it's $130,000? 69 1 MS. ROHRER: Yeah, $130,000 for the project. 2 DR. MOSIER: I'd like to point out the trend 3 that's happened the last ten years. 4 COMMISSIONER LETZ: If you talk you need to 5 get up there. 6 DR. MOSIER: All right. Just -- I'll be 7 brief. I'd like to point out the trend the last ten 8 years, ten years ago we were burning $450,000 a year in 9 the red and now we're in the black. And because of 10 assistance from people like Tanya says, you know, since 11 you're your own entity, we need to spend down some of 12 our funds. 13 And I come from the corporate world where I 14 think six month's funds -- and 25 percent, and y'all 15 have our backs also. So we spent several hundred 16 thousand dollars of road money on the Brinkman and we're 17 going to spend $300,000 on these projects and it's 18 because we have the money. We're getting the money. 19 And the trend is going the right direction. We're 20 running like a business. We're getting more money. 21 We're working really hard at our leases. We've reworked 22 the leases and we're -- we're streamlining those to make 23 our overhead less. 24 We've got -- we're coming to the current 25 times in technology, how to do this right and how to 70 1 make the timing right and how to stay on board the CPI 2 correctly. And that's lowering right there for 3 operations. So our operations -- we don't ask for a 4 nickel from anybody for operations. You know, we're 5 just asking for it to improve. 6 And you know, to get to the point we're in 7 the black there was a lot of maintenance neglect. 8 That's why we're -- we're running now for the Brinkman. 9 There was a lot of neglect. You know, runways, hangars, 10 things that should have been done last ten years have 11 not been. So we're trying to catch up. And then 12 hopefully it'll be looking brighter in the future. 13 Mary's really leading the charge and has done a great 14 job. 15 COMMISSIONER LETZ: We -- I guess we accept 16 the budget. Because at this point it gets approved when 17 it's incorporated into our final budget. 18 MS. ROHRER: Yeah. 19 COMMISSIONER LETZ: So I'll make a motion 20 that we accept the budget as presented. And -- that's 21 it. 22 COMMISSIONER GIPSON: I'll second that. 23 JUDGE KELLY: We've got a motion and a 24 second to accept the budget and subject to final 25 approval when we do the budget process. 71 1 COMMISSIONER LETZ: Yes. 2 MS. ROHRER: Yes. I'll be integrating with 3 Tanya and with Julia from the City on -- working on all 4 these parts and pieces together. So we've got -- we've 5 got some things to do, too. 6 JUDGE KELLY: Any other discussion? Those 7 in favor raise your hand. Unanimous. Let's take a -- 8 what is that, about an eight minute break and be back 9 here at 10:30 on that clock. 10 (Break.) 11 JUDGE KELLY: We'll come back to order. The 12 item that we passed until after the break is Item 1.8, 13 which is consider, discuss and take appropriate action 14 to approve the amended Interlocal Agreement for the 15 Kerrville/Kerr County Airport and the Joint Airport 16 Board. 17 COMMISSIONER LETZ: I apologize for getting 18 this so late, but it's been going back and forth between 19 the City Attorney, the County Attorney, Tanya and Julie, 20 attorney for the City, trying to get details worked out. 21 I think we'll just go through it line by line. The 22 changes are very, very minor. But they're very, very 23 important. 24 COMMISSIONER BELEW: What page? 25 COMMISSIONER LETZ: Page 3. We added a 72 1 provision number six at the top of the page, that's the 2 new provision. The Board through written invitation 3 through the County Judge and the City Manager shall 4 invite parties to attend Airport Board candidate 5 interviews. It's just mainly to keep the City and the 6 County a little bit more involved in exactly who is on 7 the Airport Board. 8 The next change is on page four on the very 9 top of it. On the first line, at the end of the first 10 line, there's a comma and then there's some language 11 that's been added: Including the government accounting, 12 standard board GASB. That was added to this provision. 13 And eight, right below that, the date was 14 changed from February 28th to January 31st. That's 15 primarily just from the standpoint of the City and their 16 budget calendars. 17 On page five, there's -- and I'll just read 18 it. There's a provision that we've deleted. It's not 19 on here so I'll just read what was deleted. The Board 20 adopts Kerr County policies and procedures for the 21 purchase of goods and services and for the County and 22 the Airport findings and each ordinance of State Law. 23 That was deleted because it's already 24 addressed in another portion a little bit broader. This 25 was a little bit specific that needed -- that -- this 73 1 was causing some problems on our policies and it was -- 2 between all the four parts, other people that I 3 mentioned, they thought that it was best to just delete 4 that provision because it's already included. 5 On page five of eight also, under number 6 four, board budget. The line that starts with five 7 years, the word "improvements" was added after 8 "approved." So the State approved project -- it used to 9 say approved project, now it says approved improvements 10 with projects in parenthesis. 11 And then on page 6 of 8, Item C, excess 12 spending. The lower half of that paragraph that's all 13 in caps has been added. It was basically -- be more 14 specific on capital projects as relates to previously 15 approved projects, don't have to be reapproved even if 16 they're not done in the current -- in the budget year 17 that the project starts, as long as they've been 18 approved, unless the scope of the projects change and 19 the funding changes, then it does have to come back to 20 the City and the County. 21 And those are the only changes that I'm 22 aware of. They're all -- like I say, they're pretty 23 minor. But they're very important from the standpoint 24 of funding projects, including specifically the row 25 hangar project. 74 1 So with that I'll make a motion that we -- 2 I'll make a motion to approve the revised Interlocal 3 Agreement. 4 COMMISSIONER BELEW: Second. 5 JUDGE KELLY: We've got a motion and a 6 second to approve the revised Interlocal Agreement for 7 the Airport Board. Any discussion? Those in favor 8 raise your hand. Unanimous. 9 COMMISSIONER LETZ: Minor changes but it 10 took about a month to make them. 11 MS. ROHRER: Thank you all very much. 12 JUDGE KELLY: Okay. I apologize for running 13 late but we're taking the 10 o'clock items, which is 14 consider, discuss and take appropriate action on the 15 request from Center Point ISD to set a public hearing on 16 July the 11th, 2022, at 10 a.m. to discuss the closure 17 of the 100 block of Kelly Street during school hours and 18 on regular school days from Monday to Friday, 7:45 a.m. 19 to 3:45 p.m. And CPISD will place barricades up each 20 morning and remove them in the afternoon. Michael 21 Earney. 22 MR. EARNEY: Thank you, Judge, 23 Commissioners. Good morning. I'm happy to say that we 24 are nearing the end of school. Thursday is our last day 25 of school, which I know the kids are ready to go and 75 1 some of the staff are ready to go. 2 But this is the time of the year that I 3 really gear up for safety and security of our school. 4 We've had a couple incidences this year. During a 5 meeting that I had with Mr. Hastings, Judge Kelly and 6 Mr. Gipson, was that we had some students that were 7 almost hit. 8 Our current enrollment here at Center Point 9 as of last week is 546 students. 9 through 12, we had 10 161, 9th through 12th graders. We have 120, 6th through 11 8th grade, which is our junior high. Our Pre-K and our 12 elementary is at 265, with current daily staff of 112 13 staff members. So at any given day we have anywhere 14 between six and seven hundred employees, staff, 15 children, parents on our school property. 16 Next slide. 17 The current district is comprised of a 18 little over 923 -- this is on page 3 of the handout that 19 I gave you, Commissioners and Judge. We have a little 20 over 923,000 square feet of school campus. A little 21 over 21.196 acres of property that lead in and around 22 Center Point. As you can see on the outline taken from 23 Google with our exterior perimeter, we have a lot of 24 county roads, a lot -- and a major, you know, Farm to 25 Market road that comes through the center of our 76 1 property. 2 Next slide. 3 According to the 2020 TxDOT study, a little 4 over 1246 cars -- or I'm sorry, 1300 -- 1200 cars go by 5 Center Point each day. On Kelly Street, kind of small 6 on this, but on the -- the handout that I gave you, a 7 little over 178 cars go back and forth on Kelly Street 8 every single day. 9 Next slide. 10 Center Point is a big district. Even though 11 we're small in numbers, we have over 31 different 9-1-1 12 addresses comprised of everywhere in our district. So 13 from our band hall to our elementary school is, 14 according to 9-1-1, is a different physical location. 15 And with that being said -- 16 Next slide. 17 -- the 100 block of Kelly Street. As I 18 mentioned just a minute ago, we've had several kids 19 almost hit on this road this year. This is a county 20 road. It leads from the 200 block of China Street, all 21 the way back around to 480. 22 Next slide. 23 This is directly in front of our 24 administration building. The slide on the right is our 25 kids crossing the street. At any given period, we have 77 1 eight periods a day, starting at 7:50 and out at 3:41 2 p.m. We have anywhere from 75 to 120 kids crossing this 3 Farm to Market Road every single day. 4 TxDOT has some signs up. They have blinking 5 lights and they have crosswalk markers. What we've done 6 in Center Point because of last year, we've added 7 additional cones on the State right-of-way. We've added 8 these -- I don't know if you can see them that well, the 9 neon colored Stop and the Pedestrian Walkway sign. 10 If you happen to drive by, every single one 11 of these cones have been ran over and damaged where I'm 12 going to have to replace a little over probably $1200 in 13 cones. Our plastic barricades, they're 32 pounds 14 apiece, those have all been damaged. They have this 15 year. 16 Luckily, the kids are somewhat cognizant, as 17 much as a teenager can be, as they're walking up and 18 down the hill, texting and on their cell phones. But 19 they -- they are learning that they need to watch before 20 they cross the street. 21 Next slide. 22 And Ms. Kelly, she took these pictures for 23 me, so these are awesome. So this is just one of -- 24 this is the view from our administration building 25 looking down the street. Every single period that we 78 1 have you see a line of four to five to ten cars all 2 backed up at Kelly Street, stopping for the kids in the 3 crosswalk. A lot of times we don't have cars to stop 4 and the kid's got to move out of the way. The witnessed 5 amount of traffic on the Farm to Market Road, we have a 6 lot of people turning right onto Kelly Street because 7 you know how people hate to wait, they turn down Kelly 8 Street and -- it's on the next slide -- 9 You'll see, this is where they turn. These 10 are kids that are walking up and down the hall -- I mean 11 up and down the roadway every single day. We have our 12 ag barn, we have our band hall, we have our art rooms, 13 we have our agricultural science classrooms, all on 14 Kelly Street down below. 15 So next slide. 16 What we're requesting. We're asking the 17 Court to approve Center Point ISD to have a public 18 hearing on July 11th to discuss the closure of this 19 roadway. What we want to do. 20 Next slide. 21 We would like to, at the school's expense, 22 purchase these barricades just like this with the 23 approved signage and the wording from Kerr County Road & 24 Bridge to close Kelly Street in the 100 block on the 25 south side and on the north side. The barricades would 79 1 look just like this. Now we discussed several different 2 options of having a barricade to having a full road 3 closure, but the full road closure we're required some 4 type of automatic gate mechanism because we do have two 5 residents that live on that street. Mr. Daily lives 6 right here on the corner, right here next to this 7 barricade. 8 Next slide. 9 This is the north side of Kelly Street. And 10 that's a residential house right here. There's only two 11 property owners that live on this entire street. Now we 12 talked -- up there where the driveway's at, we talked 13 about putting a hard metal gate, but we do have busses 14 that go in and out. We do have deliveries because that 15 is our agriculture area and our bus barn. So this would 16 still allow emergency access to vehicles that need to go 17 around the barricade on both sides of the roadway. 18 Next slide. 19 So this is the entire structure or area that 20 we're looking on Kelly Street to be closed, from the 21 north side of the 100 block to the south side right 22 there where the 200 block begins on Kelly Street. 23 Mr. Hastings -- 24 On the next slide. 25 Mr. Hastings gave me a packet of what has 80 1 been approved in Commissioners' Court in the past. We 2 have letters that are ready to go out today to all the 3 property owners that live on Kelly Street, which are 4 two. We've already received written letters of approval 5 from them supporting our -- our -- the closure of the 6 project. 7 We've also -- I've also talked to -- last 8 week, late last week, I talked to the other ones that 9 live on the 200 block of Kelly Street and they have also 10 gave us verbal approval -- not written, as these two 11 houses have -- to go ahead and close the street because 12 of the student safety. We're also having public notice 13 ready to go out on our website and in the Kerrville 14 Daily Times and local newspapers as required by law. 15 JUDGE KELLY: Okay. 16 MR. HASTINGS: Actually, I got all my 17 information from Kelly. So that's always good going 18 through Kelly. 19 MR. EARNEY: Thank you. 20 MR. HASTINGS: She's amazing. 21 COMMISSIONER BELEW: So each morning this 22 sign will be put out on each end? 23 MR. EARNEY: Yes, sir. Currently, I'm the 24 one that puts out all the traffic cones on 480. So what 25 we would do is we'd just move it off to the side of the 81 1 road, which is plenty of -- right -- on -- on both sides 2 of the road it's school property, we can move it onto 3 school property and then move it off school property 4 onto the roadway and block that there. 5 As I mentioned, we talked about the big 6 signs or the big metal gates that we have closed on 7 First Street, but that I think would be more of a 8 hindrance to deliveries because we would have to open 9 those gates every single time. And if we did that, we'd 10 have to put them far enough down where the property 11 owners could drive in and out and people wouldn't see it 12 until they were already committed to the road and that 13 would require them to back out onto the Farm to Market 14 Road, which would create a bigger traffic issue for us. 15 So we thought putting the barricades there, the worry 16 and the notice to the -- we believe would be good. 17 COMMISSIONER BELEW: And this will eliminate 18 the need to put out the other stuff? 19 MR. EARNEY: No, sir. Because I still 20 need -- 21 COMMISSIONER BELEW: You have to do all of 22 it? 23 MR. EARNEY: I still need to show -- I still 24 need to slow cars down on -- on FM 1350. Because it -- 25 COMMISSIONER BELEW: How many cones and 82 1 different things are you putting out there? 2 MR. EARNEY: I put nine cones and four stop 3 for pedestrian in the walkway. Because we have a very 4 large walkway. And where we actually need the true 5 crossing over for the students is right in the middle of 6 our driveway. So we've had to move that down without 7 completely re-engineering the roadway through TxDOT. 8 And that would be a big, big undertaking from TxDOT. 9 This is the best thing that we can do. 10 So nine cones. To answer your question, 11 Commissioner, nine cones and four of these large neon 12 stop for pedestrians. 13 COMMISSIONER BELEW: I suggest you get the 14 Principal out there to help you. He's a pretty spry 15 guy. 16 MR. EARNEY: Yes, sir. 17 COMMISSIONER LETZ: Michael, on First 18 Street, that's closed during the day as well, correct? 19 MR. EARNEY: Yes, sir. It is. The reason 20 we closed that, Commissioner, is because that -- that is 21 our bus lane. But we have our nurse's office now that 22 is on the high school side. So we have little ones 23 running back and forth. 24 Two weeks ago we had our -- the Sheriff's 25 department worked a crash at 11:30 at night where 83 1 somebody hit our gate. So we have enough cameras, I 2 mean they completely destroyed our very large metal 3 gate. We were able to locate them and they're paying 4 for the damage as we speak. But -- so we're down now to 5 just traffic cones in that area. And we have people 6 passing those traffic cones even on First Street until 7 we can get that gate there. 8 COMMISSIONER LETZ: On Second Street, is 9 there any signage on Second Street? 10 MR. EARNEY: No, sir. 11 COMMISSIONER LETZ: There's nothing there? 12 MR. EARNEY: No, sir. Not on Second Street. 13 That's behind the elementary school. 14 COMMISSIONER LETZ: Right. But I'm just 15 saying, my recollection is that there's -- because 16 people are trying to avoid the school, they go down 17 Mosty and turn on Second, which is -- which increases 18 the traffic speed and quantity on Second Street as well. 19 MR. EARNEY: Uh-huh. 20 COMMISSIONER LETZ: I mean that's -- it's 21 just another -- it's just making a point out of it, it's 22 a problem area and -- but definitely support what you're 23 trying to do here on Kelly Street. 24 MR. EARNEY: Thank you. 25 COMMISSIONER GIPSON: I move for approval of 84 1 Item 1.12 for the public hearing in Center Point ISD as 2 submitted in their request. 3 COMMISSIONER LETZ: Second. 4 JUDGE KELLY: We've got a motion and a 5 second to approve scheduling a public hearing on 6 July 11th, 2022 at 10 a.m., to discuss the closure of 7 the 100 block of Kelly Street. Any other discussion? 8 Those in favor raise your hand. Unanimous. Thank you. 9 MR. EARNEY: Thank you, Commissioners. 10 JUDGE KELLY: Item 1.13 which is a public 11 hearing, and I'm going to call to order for the revision 12 of plat for River Valley Ranch, Tracts 22 and 23. 13 Is there anyone here appearing on behalf of 14 that? There being no one, I will go ahead and adjourn 15 the public meeting. 16 And we'll move on to Item 1.14 consider, 17 discuss and take appropriate action for the Court to 18 approve a revision of plat for River Valley Ranch, 19 Tracts 22 and 23. Mr. Hastings. 20 MR. HASTINGS: Thank you, Judge. 21 This proposal adjusts the lot line between 22 Tract 22 and 23. Tract 22R will be 19.31 acres and 23 Tract 23R will be 18.38 acres, so we're just making a 24 minor adjustment between the lot lines. Those lots will 25 continue to front River Valley Ranch Road. And we just 85 1 held a public hearing a moment ago and no one spoke. 2 The County Engineer requests the Court 3 approve a revision of plat for River Valley Ranch, Tract 4 22 and 23, Volume 6, Page 387, Precinct 4. 5 COMMISSIONER HARRIS: I move for approval. 6 COMMISSIONER LETZ: Second. 7 JUDGE KELLY: We've got a motion and a 8 second to approve the final plat approval for River 9 Valley Ranch, Tract 22 and 23. Any discussion? Those 10 in favor raise your hand. Unanimous. 11 Item 1.15 consider, discuss and take 12 appropriate action for the Court to set a public hearing 13 for 10 a.m. on June the 27th, 2022, for a revision of 14 plat for Falling Water, Lots 102 and 103. Mr. Hastings. 15 MR. HASTINGS: Thank you. This proposal 16 combines Lots 102 and 103 into Lot 102R, which will end 17 up being 9.61 acres. The road frontage will remain on 18 Stieler Springs Lane. And we're asking that the Court 19 set a public hearing. 20 The County Engineer requests the Court set a 21 public hearing for 10 a.m. on June 27th, 2022 for a 22 revision of plat for Falling Water, Lots 102 and 103, 23 Volume 7, Pages 75 through 76. This is Precinct 3. 24 COMMISSIONER LETZ: Move for approval. 25 COMMISSIONER HARRIS: Second. 86 1 JUDGE KELLY: We've got a motion and a 2 second to approve setting a public hearing for Falling 3 Water, Lots 102 and 103, for June 27th at 10 a.m. Any 4 discussion? Those in favor raise your hand. Unanimous. 5 Item 1.16 consider, discuss and take 6 appropriate action for the Court to set a public hearing 7 for 10 a.m. on June 27th, 2022, for revision of plat for 8 R.H. Ranch, Lot No. 9. Mr. Hastings. 9 MR. HASTINGS: Thank you, Judge. 10 This proposal revises part of Lot 9, 11 50.4 acres/99.5 five acres as platted, and Lot 9A will 12 be 25.23 acres and Lot 9B will be 25.17 acres. Frontage 13 for both lots will remain on Byas Springs Road. 14 County Engineer requests the Court set a 15 public hearing for 10 a.m. on June 27th, 2022, for a 16 revision of plat for R.H. Ranch, Lot 9, Volume 3, 17 Page 84, Precinct 4. 18 COMMISSIONER HARRIS: I'll move for 19 approval. 20 COMMISSIONER BELEW: Second. 21 JUDGE KELLY: Okay. We've got a motion and 22 a second to approve setting a public hearing for R.H. 23 Ranch, Lot 9, for June 27th at 10 a.m. Any further 24 discussion? 25 COMMISSIONER LETZ: Question. Why wouldn't 87 1 we revise the whole lot -- I mean it says over on the 2 side, it says Lot 9, part. Why wouldn't it be like -- 3 MR. HASTINGS: I think originally they had 4 99 acres for all of Lot 9, and they don't own all of 5 that anymore. I guess there was some kind of a division 6 of the property. I think that division happened prior 7 to our cutoff date, so it's grandfathered. So they're 8 platting what they own. 9 COMMISSIONER LETZ: Right. 10 MR. HASTINGS: But that's a good catch. 11 JUDGE KELLY: Okay. Any other discussion? 12 Those in favor raise your hand. Unanimous. 13 Moving on to Item 1.17 consider, discuss and 14 take appropriate action for the Court to approve a 15 revision of plat for Wood Trails Ranch, Lots 58 and 56A. 16 Charlie Hastings. 17 MR. HASTINGS: This proposal adjusts the lot 18 line between Lot 58, which is currently 5.6 acres, and 19 Lot 56A, currently 1.96 acres. Lot 58R will be 3.6 20 acres and Lot 56AR will be 3.96 acres. Road frontage 21 for both lots will remain on Mustang Trail. 22 We held a public hearing on February 14th, 23 2022, but at the time they just weren't 100 percent 24 ready to bring the final revision of plat. This is the 25 final now. But the public hearing was held on that day 88 1 nobody spoke. 2 County Engineer requests the Court approve a 3 revision of plat for Wood Trails Ranch, Lots 58 and 56A, 4 Volume 4, Page 98, and Volume 7, Page 300. Precinct 4. 5 COMMISSIONER HARRIS: I move for approval. 6 COMMISSIONER GIPSON: Second. 7 JUDGE KELLY: Okay. We've got a motion and 8 a second to approve the -- or final approval of the 9 revision of plat for Wood Trails Ranch, Lots 58 and 56A. 10 Any discussion? Those in favor raise your hand. 11 Unanimous. 12 COMMISSIONER BELEW: I didn't vote for it. 13 JUDGE KELLY: I'm sorry. You abstained? 14 COMMISSIONER BELEW: I abstained. 15 JUDGE KELLY: Okay. So it's four, zero, 16 one. I'm sorry. 17 COMMISSIONER BELEW: That's okay. 18 JUDGE KELLY: Item 1.18, which is 19 information and discussion for a potential subdivision 20 referred to as Mystic Ridge Estates. Charlie Hastings. 21 MR. HASTINGS: Thank you, Judge. 22 The owner/developer is Countless Ventures, 23 Guy Allcorn. This proposal subdivides 537.45 acres 24 between Spur 100 and Cypress Creek Road adjacent to the 25 City of Kerrville. It proposes 23 lots and two roads. 89 1 Each lot will be greater than 20 acres. Access to the 2 proposed subdivision will be from Spur 100. 3 It is in Kerrville's ETJ, portions of it, 4 and must be approved by both entities. A concept plan 5 meeting was held in the County Engineer's office on 6 February 23rd, 2022. 7 We -- this is in two precincts, both two 8 and three. Construction plans for the subdivision have 9 been approved by the County Engineer. A final plat 10 along with a performance bond for associated 11 construction are expected to follow soon. 12 The County Engineer offers this item to the 13 Court for information and discussion only. Precincts 2 14 and 3. 15 We anticipate the final plat to be on the 16 next agenda, pursuant to them getting that performance 17 bond. 18 JUDGE KELLY: Any other discussion or 19 questions? 20 Then let's move on to item 1.19 consider, 21 discuss and take appropriate action for the Court to 22 approve a plat for Morris Witt Ranch, Tracts 19A and 23 19B. Mr. Hastings. 24 MR. HASTINGS: This proposal divides Tract 25 19, currently 17.46 acres, of Morris Witt Ranch, it's an 90 1 unrecorded subdivision, into two lots and dedicates an 2 additional width for the road easement along Balsly 3 Road. Tract 19A will be 10.64 acres and Tract 19B will 4 be 6.82 acres. Both lots will front Balsly Road. These 5 lots are in the floodplain, and they must meet 6 regulations for development in the floodplain. Tract 7 19B is at the back end of Balsly Road and will have 60 8 foot of frontage. A flood study was required and that 9 flood study is indicated on your plat. It has been 10 done. 11 County Engineer requests the Court approve a 12 plat for Morris Witt Ranch, Tract 19A and 19B, Deed 13 15-1553, Precinct 2. 14 COMMISSIONER GIPSON: I move for approval. 15 COMMISSIONER BELEW: Second. 16 JUDGE KELLY: We have a motion and a second 17 to approve plat approval for the Morris Witt Ranch, Lot 18 -- Tracts 19A and 19B. Any discussion? Those in favor 19 raise your hand. Unanimous, five zero. 20 Item 1.20 consider, discuss and take 21 appropriate action regarding quotes from Enterprise 22 Fleet Management for vehicles for the Engineering 23 Department. 24 MR. HASTINGS: Judge, do -- do you mind also 25 calling 1.21, that's the same request but it's also for 91 1 Road & Bridge? 2 JUDGE KELLY: Sure. I'll also call 1.21, 3 which is consider, discuss and take appropriate action 4 regarding quotes from Enterprise Fleet Management for 5 vehicles for Road & Bridge Department. Kelly Hoffer. 6 MR. HASTINGS: I'm going to let Kelly do the 7 talking. 8 MS. HOFFER: We had noticed, you know, that 9 the Sheriff's Department had come through with leasing. 10 So we thought we would check that out. I've got some of 11 the year of vehicles that I've got over at Road & 12 Bridge, like the oldest one is a pickup, it's a 1995 so 13 it's 37 years old, going on 38. 14 The newest truck I have is one of the crew 15 chief's truck and it's a 2015. Most of the mileage on 16 the supervisor trucks and pickup trucks are anywhere 17 from 100,000 to 300,000 miles on those trucks. So I 18 think a lot of them we've gotten most of the life out of 19 them. 20 So we decided that we would look to see if 21 maybe leasing might be a better way to do it and not 22 have these trucks for so long that by the time that we 23 get ready to get rid of them they're pretty worn out. 24 So -- and my understanding is we've got to place these 25 orders ahead of time. 92 1 The GM one is getting ready to close. It's 2 no guarantee that you'll get the amount of vehicles that 3 you're looking for, but after the GM one closes then I 4 think Dodge and Ford a few months down the road then 5 they open theirs up. You know, you may ask for a 6 certain number and you may only get a partial just 7 because of the supply chain issues and problems. So -- 8 COMMISSIONER HARRIS: I -- I sat in on a 9 couple meetings the other day. One with Charlie and 10 Kelly here with Road & Bridge. But previously, I was at 11 the Sheriff's office and sat in on that. And I probably 12 should have asked to go with the Sheriff's agenda item 13 first because I think he's got a little bit more 14 background on all this and kind of spurred y'all's 15 request. 16 But anyway, it -- they're having trouble 17 getting vehicles, period. Everywhere. And more if you 18 miss your opportunity to get in on placing orders that 19 it's -- well, I think the Sheriff can explain a little 20 better here in a minute. You're in a bind. 21 COMMISSIONER LETZ: So what we're looking at 22 is, is it for next year's budget? Why don't we wait 23 until our budget cycle. It'll be too late to get any 24 for next year. So we go ahead and order them and if by 25 some chance they don't get approved in the budget, we 93 1 just don't take them? Is that the deal? 2 MS. HOFFER: Right. I just -- 3 COMMISSIONER HARRIS: And we're not held 4 responsible -- 5 MS. HOFFER: That's what I was just going to 6 say. 7 COMMISSIONER HARRIS: I mean, if we place 8 orders, they have plenty other options to go with these 9 vehicles if we don't want them. 10 COMMISSIONER BELEW: And if they do come in 11 right away? 12 COMMISSIONER HARRIS: Well -- 13 MS. HOFFER: They won't. 14 COMMISSIONER HARRIS: Fat chance. But yeah. 15 It's not -- 16 COMMISSIONER LETZ: Well, if we don't have 17 the money in the budget we just don't approve it. 18 COMMISSIONER HARRIS: Yeah. Exactly. We 19 don't accept them. 20 MS. HOFFER: But if the -- 21 COMMISSIONER HARRIS: And we're -- we're -- 22 again, the key deal is we're not held with our feet to 23 the fire with it. And, of course, it all goes through 24 the County Attorney. 25 MRS. STEBBINS: Which, if you want to call 94 1 the Sheriff's item, too, we could maybe have a fuller 2 conversation about this. And then I have a comment. If 3 you want to go ahead and call that item, I'd like to 4 make a -- 5 JUDGE KELLY: Let's go ahead and add Item 6 1.22, which is to -- the Sheriff's Office to update 7 regarding the Enterprise Fleet Management Program. 8 SHERIFF LEITHA: Yeah, I can give y'all a 9 pretty good understanding. I want to thank Don and 10 Tanya for coming to the meeting the other day. It was 11 real helpful. 12 So basically where we're at, you know, we 13 deal with them almost daily, Enterprise, you know, we 14 definitely did for the last year. So to give y'all a 15 good understanding, you know, we -- we get pursuit 16 vehicles and non-pursuit vehicles. Non-pursuit vehicles 17 are the ones for our criminal investigators. And those 18 are where we're having a problem. We did get eight 19 Tahoes last year, but they were previously ordered even 20 before we entered with Enterprise. Enterprise basically 21 bought them and then re-leased them to us. 22 This year we're due eight Tahoes. They will 23 come in -- they should get here the end of June we're 24 thinking they'll get to us. But where we're having 25 problems like everybody else is then we'll call the 95 1 non-pursuit vehicles. So to explain that, we -- last 2 year we started with Dodge because that was the one the 3 window was open. They've cancelled that one. So then 4 we want to Ford. We're in that one. We're 289 days as 5 of the meeting we had last week, waiting and pending. 6 What they will do, they're pretty smart, 7 they made it pending because they don't want you to go 8 to another vendor, okay. So you're just sitting here 9 holding out and, you know, we know we're not going to 10 get them but I can explain that. 11 So what -- what we're doing this week, I 12 actually -- it closes this week. It closes this week -- 13 it also closes this week for GM. So -- and I'll give 14 you an example of that. But we are going to enter into 15 the GM, you know, say seven vehicles for that. So we're 16 sitting over here with four of the seven, we're going to 17 go with GM for seven. 18 I mean, you know, I don't think the Fords 19 are going to happen. But they are going to give us 20 written notice and then we are not obligated to take any 21 of them from either one of them. Because like I talked 22 to the Judge and Jonathan before, you know, I originally 23 had money last year, you know, so these vehicles 24 obviously did nothing but go up. Where say I'm going to 25 get seven, I'm only going to be able to get five. I 96 1 mean, I don't know that number because they're not 2 giving you the pricing either is the problem. 3 And even like Enterprise says, you know, 4 we've never been in this business before. You -- you 5 obligate something you don't know what it's going to 6 cost, you know. But for our part, we don't have to take 7 those. I mean, obviously they're going to go up from 8 two years ago. 9 I'll give you a good example. Pursuit 10 vehicles for Chevy opened last Thursday. Okay. This is 11 for City, County, State, Federal, School District, 12 Constables. It was open 11 hours and closed. Thank God 13 we had a contact. We got our six in. We already 14 ordered for next year. Okay. We haven't even got this 15 year. But that's just the way the bidding goes. But we 16 were able to get all ours ordered -- I don't know about 17 11 hours, that's just -- just unreasonable. 18 So that's kind of where the market's going. 19 We're kind of obligated but, you know, we're not 20 obligated to take the vehicles if they -- but they are 21 giving us written notice for that. So, you know, like 22 Dub, we need a one ton for him, you know, to pull the 23 trailer and all that stuff. You know, we switched -- 24 like I said, we basically went from Dodge to Ford to 25 Chevy and just keeping our fingers crossed. 97 1 But you know, I'll be happy to answer any 2 other questions. You know, as far as government 3 pricing, that's another thing. That's low on the list. 4 I mean what we noticed this last year is they're going 5 with King Ranch. They're going with higher end pickups 6 because there's such demand they can sell those. Where 7 the government, you know, gets such a great deal, that's 8 not really a priority because they're not making any 9 money. It's unfortunate but that's what we have to deal 10 with. 11 COMMISSIONER HARRIS: Well, you told us the 12 good news, what's the bad news? 13 SHERIFF LEITHA: The good news? No, I got 14 some good news. These 23 Tahoes are -- are going to be 15 price compared to the 22, there's no jump up. That's -- 16 that's really good. That's the best news I can give 17 you. 18 COMMISSIONER LETZ: Is it -- the fact that 19 we've switched or -- or are going -- trying to use 20 Enterprise, is that helping or hurting us? 21 SHERIFF LEITHA: Jonathan, at the end of the 22 day believe me, I share my frustration with them all the 23 time. It's going to work out sometime, it's just we got 24 in right when COVID hit. You know what I mean. 25 Everything -- we wouldn't be here today if that -- I 98 1 can't tell you the numbers but they've cut back millions 2 of vehicles, you know, that they've done. But I think 3 once they get back up, it may take a couple years to 4 producing, we'll be fine. 5 COMMISSIONER LETZ: So you still like the 6 Enterprise? 7 SHERIFF LEITHA: Oh, I love it. I don't 8 have them here but I mean, I love it. I think once we 9 get in it, you know, obviously you resell, I mean, I 10 feel we're going to be in pretty good shape. You know, 11 but -- you know, we've got to get them first to go 12 through them and resell them. 13 But you know, I think it is a good program. 14 You know, it's just -- it's like everything else, we 15 can't get them. And I shared with Don, you know, I 16 didn't put much of a vehicle maintenance fund last year 17 because I'm going to have these Enterprise vehicles and 18 maintenance is included in them. So that's been a 19 little bit tough to deal with but, you know, we're just 20 trying to get to them with no problem -- you know, when 21 they're going to get here. 22 That's kind of where we're at on it. But, 23 you know, you gotta get in from the beginning. 24 COMMISSIONER LETZ: So going back to Road & 25 Bridge, Kelly. So we just -- what you're asking is 99 1 that -- to authorize you to order? Is it three? 2 MS. HOFFER: No. 3 COMMISSIONER LETZ: Well, how many? 4 MS. HOFFER: It's seven one-ton chassis with 5 the low profile service bodies, those utility sets, and 6 they've all got tool boxes on the sides. And three 7 one-ton pickups, for a total of ten. 8 COMMISSIONER LETZ: Ten. 9 MS. HOFFER: Chief said chances are you 10 probably won't get the ten, but you might get five or 11 six. 12 COMMISSIONER LETZ: And the County Attorney 13 has a question or a comment? 14 MRS. STEBBINS: Yes. So I've been working 15 with the Sheriff, and we've talked some about some 16 language that they were proposing to modify in their 17 master agreement so that if -- if -- if it wasn't 18 budgeted for the next year, they could cancel even 19 though the agreement says they -- they can't. 20 So I would recommend that the agreement for 21 the programs with Road & Bridge and the Sheriff's 22 Department have the same language that y'all would have 23 to approve at another meeting in the future. And I 24 recommended some non-appropriations clause as well. And 25 I haven't heard back this morning about that. But I -- 100 1 I think that both of the master agreements need to be 2 modified in order to protect you all. 3 SHERIFF LEITHA: We can get that done. 4 MRS. STEBBINS: Uh-huh. 5 COMMISSIONER HARRIS: Well, Tanya was at the 6 meeting as well. Do you have anything to add? 7 MRS. SHELTON: I do not. 8 JUDGE KELLY: So approximate -- between 9 engineering, Road & Bridge, and KCSO, how many vehicles 10 are we putting under order? 11 MS. HOFFER: Charlie's got two half ton 12 trucks. 13 JUDGE KELLY: Okay. Two half tons for 14 Engineering. 15 MS. HOFFER: We've got ten one-ton. 16 SHERIFF LEITHA: Well -- yeah, you know, 17 we're -- we'll rotate Tahoes every three years. But I 18 mean for probably like 21. In a three-year program then 19 they roll off and we just keep going. 20 COMMISSIONER LETZ: That's 33. 21 COMMISSIONER BELEW: And what's the annual 22 cost on this? 23 SHERIFF LEITHA: It just varies on the 24 different models. I'd have to look up Tahoes and -- 25 five or six hundred a month. 101 1 COMMISSIONER GIPSON: Three now until they 2 show up? 3 MS. HOFFER: Yeah, you've got what I gave 4 you on the one tons. A little over -- 5 COMMISSIONER BELEW: Well, what I'm looking 6 at here -- 7 MS. HOFFER: -- a thousand per vehicle per 8 month. 9 COMMISSIONER BELEW: Say that again? 10 MS. HOFFER: A little over a thousand per 11 vehicle per month. 12 COMMISSIONER BELEW: A thousand dollars per 13 vehicle. Yeah, I see that. 14 MS. HOFFER: Yeah. 15 COMMISSIONER BELEW: And so -- 16 MS. HOFFER: One is for the regular pickup. 17 There isn't a huge -- huge difference, but one's for a 18 regular pickup truck and one is when they order it cab 19 and chassis and then complete vehicle and then they will 20 put that utility box on it. You order it -- 21 COMMISSIONER BELEW: That's for your 22 department though. 23 MS. HOFFER: -- you order it without it. 24 COMMISSIONER BELEW: That's your department. 25 MS. HOFFER: Yeah. Charlie's two and a half 102 1 ton. 2 MR. HASTINGS: Mine is -- those are under a 3 thousand. Just under. Nine -- 991, 992. 4 COMMISSIONER BELEW: And Sheriff, you -- you 5 should know because you've already been doing this 6 for -- 7 SHERIFF LEITHA: Well -- 8 COMMISSIONER BELEW: What's your annual 9 expenditure on the leasing? 10 SHERIFF LEITHA: Because we started -- let's 11 say my budget for vehicles was $375,000 last year, okay. 12 So what we did, we translated that into leases. You can 13 get a lot of vehicles for that and rotate it out. We've 14 only gotten, you know, out of the 21, what, we've gotten 15 probably nine. So still a lot of money in there from 16 last year. 17 COMMISSIONER BELEW: But this program had 18 already been initiated when you became Sheriff? 19 SHERIFF LEITHA: No, no. I put it in when I 20 got in here. 21 COMMISSIONER BELEW: I thought we'd already 22 approved this beforehand? 23 JUDGE KELLY: We had -- we had talked about 24 it but we didn't have a program like this. 25 SHERIFF LEITHA: Right. 103 1 COMMISSIONER BELEW: So you have nine of 2 them you're saying now? 3 SHERIFF LEITHA: Yes, sir. 4 COMMISSIONER BELEW: Okay. 5 SHERIFF LEITHA: And that's kind of the 6 way -- just so you know, and that seems like a lot of 7 cities and counties and stuff are -- are going to that. 8 You know, I did a lot of research and seems to be the 9 way to go. Especially when, you know, it's maintenance 10 free, it's pretty easy. And then you just transition 11 them out before that maintenance goes over. So the idea 12 is to never have much maintenance on them unless it's 13 tires and brakes. But you know, they may go through a 14 set of tires before they go through a set of brakes. 15 But like I said, once we get it all going 16 and -- I mean it's rough right now. You know, I think 17 it's going to be smooth for all of us. 18 COMMISSIONER BELEW: One year we bought a 19 bunch of them and then there was a hail storm and we 20 ended up not getting them. So we -- we had approved it 21 but not initiated the program prior to the new Sheriff. 22 Is that what happened? 23 COMMISSIONER HARRIS: No. 24 COMMISSIONER BELEW: I'm trying to remember 25 what happened. 104 1 COMMISSIONER BELEW: Well, Larry is not the 2 one that brought this to us. 3 COMMISSIONER LETZ: No. We looked at it and 4 we decided not to do it, the first time we looked at it. 5 And then -- and that was not -- I don't think that was 6 with Enterprise. 7 COMMISSIONER HARRIS: It was when Rusty was 8 in office. 9 COMMISSIONER LETZ: Yeah, Rusty. And we 10 decided not to do it. And then we -- and then 11 Enterprise came back with a better program and we 12 decided to try it out. 13 COMMISSIONER HARRIS: I think Scott 14 presented it to us initially. 15 SHERIFF LEITHA: Yeah. Yeah. Scott Gage is 16 the one that put it together. You know, I visited with 17 Rusty the other day and he's not in favor of that and -- 18 but I'm -- I'm doing it like a business. It's -- you 19 know, it's an item. It's worth some money. You know, 20 we're going to use it. And we're going to get rid of it 21 at the same price, you know. That's why I'm dealing 22 with these vehicles that are, you know, basically just 23 done. 24 Just like she said, you know, they have a 25 life expectancy. And like I said, I think it's going to 105 1 be really good. You just -- you know, you get rid of 2 them at the right time. We just gotta get them first. 3 COMMISSIONER LETZ: So the action on -- the 4 County Attorney is -- we authorize to order two 5 unbudgeted items for the Engineering Department? Is 6 that what we're -- I mean -- 7 MRS. STEBBINS: Is that what you're asking? 8 MS. HOFFER: We're asking to get on the 9 list. That's it. We're asking to get on the list and 10 order -- and if -- if they will allow, then they'll 11 place those -- those orders. 12 JUDGE KELLY: It's -- why don't we do it one 13 at a time? 14 COMMISSIONER BELEW: The Road & Bridge is 15 the one that's critical. 16 COMMISSIONER LETZ: But engineering -- 17 MRS. STEBBINS: They all are. 18 COMMISSIONER LETZ: Two at Engineering and 19 ten at Road & Bridge. And I'm trying to figure out what 20 to -- what -- to authorize them to do this what we have 21 to authorize. 22 JUDGE KELLY: For them to place an order. 23 COMMISSIONER LETZ: Authorize them to place 24 an order? 25 MRS. STEBBINS: You have to authorize -- 106 1 COMMISSIONER HARRIS: Pending budget 2 approval. Basically. 3 MRS. STEBBINS: But like I said, with the 4 Sheriff's vehicles, they -- the sales person, is that -- 5 SHERIFF LEITHA: Yes. Our -- our fleet 6 manager. 7 MRS. STEBBINS: He's agreed to put something 8 in writing that modifies the master agreement, a portion 9 of the master agreement, and I think that y'all have to 10 approve that modification, and you -- you can do it at 11 your next meeting to maybe ratify it. We know that this 12 is the understanding between the parties, but it's not 13 on the agenda for today to do it that way, to modify the 14 agreement with Enterprise. 15 And so the -- the part of the agreement that 16 we're talking about commits the County to accept the 17 delivery upon -- well, it commits us to -- to paying for 18 them upon the order. And so we're not into that budget 19 yet, but we -- as we sit here we know if we turn around 20 and say we did not budget it in the next year, they're 21 going to be able to resell it. So they're not going 22 to -- to, like the Sheriff said, hold our feet to the 23 fire. 24 JUDGE KELLY: Well, bottom line. We've got 25 a lot of legal work to do to get these contracts 107 1 straightened out because of the market situation. But 2 what we've got is we have orders that are pending from 3 the Sheriff's office that have not been delivered. And 4 more orders to be placed that we don't know if they're 5 going to be delivered or not. And all of this is going 6 to be subject to the revision of these contracts. 7 Right? 8 MRS. STEBBINS: Yes. 9 JUDGE KELLY: So that we're not liable if we 10 decide not to take the vehicles. 11 MRS. STEBBINS: That's right. 12 JUDGE KELLY: To that general effect. 13 MRS. STEBBINS: That's right. 14 JUDGE KELLY: But the lawyers will say it 15 much more technical than that. So -- 16 SHERIFF LEITHA: Judge, that's exactly 17 right. I can't tell you the urgency if -- if they don't 18 place those orders, it's not going to happen. 19 JUDGE KELLY: So what I think is we just 20 take them one at a time. Charlie was first on the 21 agenda. So why don't I make a motion that we authorize 22 Charlie to go ahead and place his order for two vehicles 23 for the Engineering Department, subject to these 24 contract provisions that we're going to negotiate with 25 Enterprise. 108 1 MRS. STEBBINS: Perfect. 2 COMMISSIONER GIPSON: Second. 3 JUDGE KELLY: We've got a motion and a 4 second for the two for Engineering. Any discussion? 5 COMMISSIONER BELEW: How is it going to -- 6 what are we going to do? 7 JUDGE KELLY: We're going to authorize him 8 to place the order for two vehicles subject to the 9 contract revision. 10 COMMISSIONER BELEW: We're doing a whole 11 bunch. And it's been two years now at this. We're 12 going to bend all the rules. We're going to make 13 everything subject to fear and lack and all this other 14 stuff. And I've not liked it from the first day of it. 15 I don't think it's a good practice to get into. We've 16 got to hurry up and do this because so and so said so or 17 because they're -- it's not going to be available 18 tomorrow. Haste makes waste. 19 So I'm just throwing it out there for you. 20 I don't like it. I don't like doing business this way. 21 It's not a good practice to get into. And we've allowed 22 ourselves to be lulled into this within the last two 23 years in all this turmoil. So that's my two cents 24 worth. I don't like it. 25 JUDGE KELLY: Well, what's the alternative? 109 1 If we're not on the list, they can't get vehicles. 2 Period. 3 COMMISSIONER BELEW: That's what we're being 4 told. Maybe, maybe not. But that's -- that's my whole 5 point. Is my point. 6 COMMISSIONER HARRIS: Things change. 7 COMMISSIONER BELEW: Yeah. We can't depend 8 on anything so we're going to hurry up and try to put 9 our little marker in today because somebody told me it's 10 not going to be -- nobody has a crystal ball. I don't 11 propose to have one either. Not one of us in this room 12 has a crystal ball. I just don't like doing business 13 this way. 14 COMMISSIONER LETZ: I agree. But I don't 15 know what's the other option right now. 16 COMMISSIONER BELEW: Like I said, I'm just 17 putting my two cents out there. Because I think it's a 18 poor business practice and we're engaging in it. 19 JUDGE KELLY: And that's why I say -- I 20 asked the question, what's our alternative right now? 21 COMMISSIONER BELEW: Well, you're between a 22 dog and a fireplug. But I don't like it. 23 JUDGE KELLY: Well, none of us like it, I 24 don't think. But -- 25 COMMISSIONER BELEW: And I don't think it 110 1 ought to be presented this way. I mean, don't let 2 your -- I'm trying to give a word of advice. Don't let 3 yourself get lulled into this. Oh, if you don't do it 4 today it's not going to happen at all. Well, you know, 5 it's like a guy walking from behind the convenience 6 store asking if you wanted to buy a watch. You may 7 think you need a watch, but you don't absolutely have to 8 have a watch today. And you don't absolutely have to 9 have new vehicles today. Not today. Maybe not for a 10 year. 11 MS. HOFFER: Well, I will tell you this, and 12 this is not a pickup, but I ordered a dump truck. I 13 tried to get it ordered between -- before October 1, and 14 I had to wait until October 1 to order it. When I went 15 to go order it October 1, it went up $6,000. I still 16 don't have the dump truck. And now they're saying it 17 probably -- at the earliest it would be December and 18 it's going to go up some more. So we will probably end 19 up paying probably ten to $12,000.00 more for the same 20 truck and I still don't have it. 21 On the diesel orders, all of this stuff that 22 we gave you, I know this won't make any difference to 23 you, Commissioner Belew, but we switched to the gas 24 motors from the diesel. Our diesel trucks, because 25 they're getting up in mileage, it's nothing to have a 6 111 1 to $7,000 repair on those. They have to completely 2 remove the cabs on them to get to stuff. So you know, 3 we decided we would go with the 6.2 liter gas motor as 4 opposed to the 6.7 diesel just because the repairs get 5 so costly in those. 6 So you know, I don't have an answer either 7 for y'all. All I know is we're getting to a point that 8 the repairs are coming in more frequently on these 9 trucks because they have so many miles on them, so -- 10 And we can keep, you know, pumping money 11 into them. But yeah, I don't have an answer. I'm still 12 waiting for a dump truck that sadly it's taken over a 13 year to get one dump truck, so -- 14 JUDGE KELLY: So we got a motion and a 15 second to approve the Engineering Department ordering 16 two vehicles subject to the revision of contract in 17 which we would have no liability if we decided not to 18 take the vehicles. Any other discussion? And I 19 appreciate it's a bad business practice. 20 COMMISSIONER HARRIS: Don't appreciate it, 21 but -- 22 COMMISSIONER BELEW: Well, I said my peace. 23 That doesn't mean I'm not with you. I'm just -- I'm not 24 going to say the word -- upset. 25 COMMISSIONER HARRIS: Venting. 112 1 JUDGE KELLY: Those in favor raise your 2 hand. All five. Five, zero. Appreciate it. 3 And now we'll go to Road & Bridge. Same 4 motion. To approve and order ten trucks subject to the 5 contract revision that we have no liability if we decide 6 not to take -- 7 COMMISSIONER GIPSON: One-ton trucks, yeah? 8 JUDGE KELLY: One ton. Any discussion? 9 MRS. DOWDY: Did you make the motion? 10 JUDGE KELLY: Yes. 11 MRS. DOWDY: Who made the second? 12 COMMISSIONER GIPSON: Second. 13 JUDGE KELLY: We've got a motion and a 14 second. Any discussion? Those in favor raise your 15 hand. Between a rock and a hard place. Let's get out 16 of this squeeze as soon as we can. 17 Let's move on to Item 1.23 consider, discuss 18 and take appropriate action -- we don't have any action 19 on the Sheriff's office, right? 20 SHERIFF LEITHA: No, sir. No. 21 JUDGE KELLY: We'll go to 1.23 consider, 22 discuss and take appropriate action to set a public 23 hearing on June the 13th at 10:30 a.m. to be held in the 24 Commissioners' courtroom for the purpose of presenting 25 the County Clerk's Annual Record Archival Plan. 113 1 Ms. Dowdy. 2 MRS. DOWDY: It's just setting a public 3 hearing. 4 COMMISSIONER BELEW: I move for approval. 5 COMMISSIONER GIPSON: Second. 6 JUDGE KELLY: I've got a motion and a second 7 to approve setting the public hearing for the Kerr 8 County Clerk's annual record archival plan for 10:30 on 9 June 13th. Any discussion? Those in favor raise your 10 hand. Unanimous. 11 Item 1.24 discussion regarding recording fee 12 for each additional page of a plat. Miss Dowdy. 13 MRS. DOWDY: So are y'all familiar with the 14 listserv with various departments? It's kind of like an 15 e-mail thing just basically for a specific department. 16 Well anyway, there's a County Clerk listserv. And this 17 discussion came up about the additional pages of a plat 18 where the fees varied between counties. 19 For instance, Williamson County charges 20 $75.00 per each additional page for a plat. So 21 basically more for each plat. And that was Williamson 22 County at $75.00. Brazoria is a hundred dollars for 23 each additional page. And Bastrop is $50.00. And 24 Calhoun was $10. So the -- the fee varies. 25 Kerr County is $5.00. And that really 114 1 doesn't do much for covering the labor and the storage 2 fee of both paper and electronic storage. And so I 3 would like to let y'all know that on my fee schedule, 4 that I plan to present in the next coming weeks for the 5 budget, I plan to present it at $25 per each additional 6 page and that fee is always paid by the developer is the 7 way I understand it. 8 So it's just a discussion item. There's no 9 action required today. But I thought maybe y'all might 10 want to discuss an appropriate fee. I feel 11 $25 is reasonable just, again, to cover the labor and 12 storage cost. 13 JUDGE KELLY: Okay. Good work. 14 MRS. DOWDY: All right. 15 COMMISSIONER HARRIS: Thanks for uncovering 16 that. 17 MRS. DOWDY: Thank you. 18 JUDGE KELLY: Item 1.25 consider, discuss 19 and take appropriate action to authorize the County 20 Judge to enter into negotiations with Rite of Passage, 21 Inc. for the lease of the Kerr County juvenile facility. 22 We met and went over their proposal. We 23 have got some questions that we'd like to sit down and 24 work with them, especially with regards to insurance and 25 liability and the source for that. And the County 115 1 Attorney and the Chief and I and Beck. And we all -- I 2 think we all raised questions about the same issues that 3 we just need to sit down and work with them and work out 4 some of those things. 5 The other item that we had not addressed in 6 our proposal was to see about whether or not we could 7 actually contract for a limited number of beds for Kerr 8 County. So those are two things. I don't think there 9 was anything else we were trying to clarify, was there? 10 MRS. STEBBINS: No, sir. 11 JUDGE KELLY: So that's the motion that I 12 make is that -- allow us to go sit down with them and 13 try to renegotiate some of the provisions of the RFP. 14 COMMISSIONER GIPSON: Second. 15 JUDGE KELLY: So we've got a motion and a 16 second. Any discussion? 17 COMMISSIONER LETZ: Our previous motion just 18 authorized you to evaluate? 19 JUDGE KELLY: To get an RFP. 20 COMMISSIONER LETZ: Right. But we didn't -- 21 we accepted the RFP's. 22 JUDGE KELLY: And we accepted them. 23 COMMISSIONER LETZ: And we just -- we 24 appointed the committee? 25 JUDGE KELLY: And we reviewed them. 116 1 COMMISSIONER LETZ: Okay. But we didn't 2 authorize you to negotiate? 3 MRS. STEBBINS: That's -- that's what 4 happened at the last meeting. There was no authority to 5 negotiate. 6 COMMISSIONER LETZ: Okay. 7 COMMISSIONER BELEW: So this will do that? 8 JUDGE KELLY: Yes. 9 COMMISSIONER LETZ: This will give you 10 authority to negotiate? 11 JUDGE KELLY: And -- and what we discovered 12 in reviewing them, I guess I'm the one that actually 13 discovered it. They sent us a proposed lease. But it 14 was -- it had cut and pasted provisions and it had come 15 out of other leases. And so there's inconsistencies as 16 to who bears what risks and who provides what insurance. 17 So we would have -- we've already gone back to TAC. And 18 talk about what's available to us there and what our 19 liabilities would be. But this is just to try to get a 20 contract put together hastily at the last minute. And 21 went through it and many provisions that were 22 inconsistent with other provision in the lease. 23 COMMISSIONER BELEW: Is there such a thing 24 as a boiler plate version of this or is it done -- 25 COMMISSIONER GIPSON: I think that's what we 117 1 saw. In my discussion with the executive director, they 2 suggested we can solve this pretty quickly. He saw it 3 the way I saw it in terms of layman's language, but 4 we're not seeing it in the language in that document. 5 JUDGE KELLY: And we're still very excited 6 about the prospect. It's a really good opportunity. 7 Any other discussion? Those in favor raise your hand. 8 Five, zero. 9 1.26 consider, discuss and take appropriate 10 action to surplus items for the Kerr County Sheriff's 11 office. Miss Shelton. 12 MRS. SHELTON: Yes. You have a couple of 13 lists of items that have been asked to be surplused and 14 then destroyed by the Sheriff's Office. 15 COMMISSIONER HARRIS: I move for approval. 16 COMMISSIONER BELEW: Second. 17 JUDGE KELLY: We have a motion and a second 18 to approve the surplus items from the Sheriff's office 19 as presented. Any discussion? 20 COMMISSIONER LETZ: Question. Are these in 21 the jail, the TVs? 22 SHERIFF LEITHA: Yes. 23 MRS. SHELTON: Yes. 24 COMMISSIONER LETZ: And we're -- you're 25 going to put in new ones or they don't get TV anymore? 118 1 SHERIFF LEITHA: Yeah. No, we'll get some 2 new ones. They're no good. They don't work. 3 COMMISSIONER LETZ: Okay. 4 JUDGE KELLY: Okay. Those in favor raise 5 your hand. Unanimous. 6 Next item is Item 1.27 consider, discuss and 7 take appropriate action to accept the bank depository 8 contract from Security State Bank, and have County Judge 9 sign. 10 MRS. SOLDAN: I believe y'all have the 11 contract from Security State Bank and Heather has looked 12 it over and has approved it. So I just need you all to 13 approve it and then the Judge to sign it. 14 COMMISSIONER GIPSON: Move for approval. 15 COMMISSIONER BELEW: Second. 16 JUDGE KELLY: We've got a motion and a 17 second to approve the bank depository contract with 18 Security State Bank. Any other discussion? Those in 19 favor raise your hand. Unanimous. 20 Item 1.28 consider, discuss and take 21 appropriate action regarding the formation of a Sexual 22 Assault Recovery Team, SART, pursuant to Senate bill -- 23 and another unpleasant unfunded mandate that I stumbled 24 across that we should have done by the end of last year 25 and we haven't. Brent Ives gave me a call and said 119 1 where are we on it? And I told him we're in the dark. 2 And of the materials that I was forwarded, they have 3 already started a notebook this thick. And it's going 4 to be probably half a dozen to maybe as many as a dozen 5 members, some of which will be -- they'll be a chief 6 administrator, they'll be a prosecutor, involved for 7 sexual assault. And police chief, Sheriff, forensic 8 examiners that are all supposed to be part of this. And 9 come up with a protocol by the end of this year, so -- 10 COMMISSIONER BELEW: Now, those things all 11 exist but not as a special task force, right? 12 JUDGE KELLY: That's right. 13 COMMISSIONER BELEW: So this does what? 14 JUDGE KELLY: Makes that task force 15 mandatory. 16 COMMISSIONER BELEW: With all new people or 17 with the same people? 18 JUDGE KELLY: We're not hiring. We're -- 19 this is just going to be a collaboration. 20 MRS. STEBBINS: And it doesn't have to be 21 all new people. It can be many of the same people that 22 we have already doing similar tasks in the community, 23 but it has to be a separate -- a distinct team. 24 JUDGE KELLY: And the people in the 25 community were trying to do this and contacted me, the 120 1 County Judge, why don't you head this up? Well, it 2 seems like we have to. 3 MRS. STEBBINS: The Commissioners Court is 4 saddled with it, yeah. 5 JUDGE KELLY: So we're tasked to do it. 6 COMMISSIONER BELEW: So does this fall under 7 the purview of the courts or the justice department or 8 how does that work? 9 JUDGE KELLY: The court. 10 MRS. STEBBINS: The Commissioners' Court. 11 JUDGE KELLY: It says Commissioners' Court 12 shall. 13 MRS. STEBBINS: Uh-huh. And -- but the -- 14 COMMISSIONER BELEW: But I mean this -- so 15 in other words, this is the team that answers to this 16 Court? 17 JUDGE KELLY: (Shakes head yes.) 18 COMMISSIONER BELEW: As if it were a board? 19 JUDGE KELLY: I can say it's a State task 20 force is what it is. 21 MRS. STEBBINS: You have to establish the 22 task force. But what they're looking to do which is why 23 I think that Mr. Ives reached out to the County Judge, 24 they're looking to create a regional one to use the 25 resources that are already in place and -- and be used. 121 1 COMMISSIONER BELEW: And can we use grant 2 money for this or -- 3 JUDGE KELLY: I'm sure there is grant money 4 somewhere. We haven't looked into that. Right now 5 we're scrambling just to try to get the team together. 6 But with counties 250,000 population or greater, they 7 have to have their own SART, Sexual Assault Response 8 Team. 9 For counties smaller than 250,000 10 population, we can team up with counties adjacent to us, 11 which would give us the option of Kendall, Bandera, 12 Kimble, Gillespie. And we can put together a 13 multi-county team. 14 COMMISSIONER BELEW: Like what we have with 15 our indigent defense. 16 MRS. STEBBINS: And -- 17 COMMISSIONER HARRIS: Have they already 18 started, the other counties, or do you have any idea? 19 JUDGE KELLY: I found out about it last week 20 and put it on the agenda right away. And you know as 21 much about it right now as I do. 22 MRS. STEBBINS: The Hill Country Crisis 23 Council is already -- they've already got some good 24 guidance about -- and it's sort of a road map for 25 implementation of a regional program. So you won't be 122 1 going at it blindly. They will help guide you through 2 the process and -- and give you -- answer questions you 3 have and give you support. 4 JUDGE KELLY: We're working as a loose 5 organization called Kerr County Care Coordination and we 6 had a luncheon a month ago or so. And these are 7 professional people and they're really on top of this. 8 And so what they're looking for now is the governmental 9 organization to bring this thing together and be able to 10 check off to the State that we did what we were told to 11 do. 12 COMMISSIONER LETZ: So I'm confused of the 13 action we'll take. So we're authorizing this to start? 14 I mean I'm -- there's nothing really to approve except 15 to draft documents. 16 JUDGE KELLY: Well, we have to put together 17 a team. And -- and at this point -- 18 COMMISSIONER LETZ: Can we authorize you to 19 set up a team? 20 JUDGE KELLY: Yeah. I mean we're 21 scrambling. You know. They're contacting me. These 22 people are out there. They're ready to help. They just 23 need the Court to come in and say, okay, we're going to 24 take you under our wing and we're going to be in charge. 25 COMMISSIONER BELEW: You're going to do that 123 1 with the help and guidance of our County Attorney? 2 She's in -- 3 JUDGE KELLY: Well -- and our Sheriff. 4 COMMISSIONER BELEW: -- the trenches with 5 this stuff. And the Sheriff is in the trenches too. 6 JUDGE KELLY: We're going to have the police 7 chief. We're going to have the sheriff. We're going to 8 have people from the hospital. We're going to have 9 people that actually do the examinations over at the 10 hospital. 11 MRS. STEBBINS: And probably DA's who 12 prosecute these cases regularly. 13 COMMISSIONER BELEW: So, in other words, all 14 the people that already know how to do this are already 15 doing this, we're just going to just put them together 16 under a little thing with some stationery that says -- 17 JUDGE KELLY: We're going to create a team. 18 COMMISSIONER HARRIS: Official team. 19 JUDGE KELLY: A special team. 20 COMMISSIONER BELEW: Yeah, okay. 21 JUDGE KELLY: That we can tell the Texas 22 Legislature. 23 COMMISSIONER BELEW: Right now, there's a 24 network here and they all know each other. 25 MRS. STEBBINS: Uh-huh. 124 1 COMMISSIONER BELEW: So we're going to have 2 a team under which the network -- under the auspices of 3 that, the network operators. Is that the idea? 4 JUDGE KELLY: That's right. 5 COMMISSIONER LETZ: All right. I'll make a 6 motion that we authorize the County Judge to develop a 7 team for the Sexual Assault Recovery Team and bring the 8 necessary documents back to the court for approval at 9 such time. 10 COMMISSIONER HARRIS: Second. 11 COMMISSIONER BELEW: Second. 12 JUDGE KELLY: Okay. We've got a motion and 13 a second. Anymore discussion on this one? Those in 14 favor raise your hand. 15 COMMISSIONER BELEW: It's a shame it has to 16 be done. 17 JUDGE KELLY: Paul, you waited a long time 18 for this one. 1.29 consider discussion and take 19 appropriate action regarding presentation of Peace 20 Officer's license from Paul Gonzales. 21 CONSTABLE GONZALES: Yes, sir. Judge, 22 Commissioners, as required by the Texas Local Government 23 Code, I'm not going to list al the subchapters and every 24 else, but I, Paul Gonzales, Constable of Precinct 3, 25 provides the Commissioners' Court of Kerr County, in 125 1 which I serve, evidence that I've been issued a 2 permanent peace officer's license under Chapter 1701 of 3 the Occupations Code. 4 I've attached my license, which was issued 5 July of 1995, and all required documents included in the 6 law that I'm required to do this for the Court. 7 JUDGE KELLY: And I move that we formally 8 accept and acknowledge your license. 9 CONSTABLE GONZALES: Yes, sir. 10 COMMISSIONER LETZ: And I'll second. 11 CONSTABLE GONZALES: And I'll provide these 12 documents. 13 JUDGE KELLY: Any other discussion? These 14 are formalities that we just have to do. He has to 15 submit it to us and we have to accept it. 16 CONSTABLE GONZALES: Thank you. 17 JUDGE KELLY: Those in favor raise your 18 hand. Unanimous. 19 Okay. The approval agenda, budget 20 amendments. 21 MRS. SHELTON: We have six budget amendment 22 requests in front of you. They are all line item 23 transfers. Any questions? 24 COMMISSIONER BELEW: Move for approval. 25 COMMISSIONER HARRIS: Second. 126 1 JUDGE KELLY: We've got a motion and a 2 second to approve the budget amendments as presented. 3 Any discussion? Those in favor raise your hand. 4 Unanimous. 5 Pay bills. 6 MRS. SHELTON: Invoices for today's 7 consideration amount to $1,537,200.63. 8 COMMISSIONER HARRIS: I move for approval. 9 COMMISSIONER BELEW: Second. 10 JUDGE KELLY: We've got a motion and a 11 second to approve to pay the bills as presented. Any 12 discussion? Those in favor raise your hand. Unanimous. 13 Late bills. 14 MRS. SHELTON: Today we do have one invoice 15 for $21,240.00. 16 COMMISSIONER BELEW: I move to pay the late 17 bill. 18 COMMISSIONER GIPSON: Second. 19 JUDGE KELLY: We've got a motion and a 20 second to pay the late bill. Any discussion? Those in 21 favor raise your hand. Unanimous. 22 Auditor reports. 23 MRS. SHELTON: There are not any. 24 JUDGE KELLY: Okay. Monthly reports. 25 COMMISSIONER HARRIS: Yes. For April, 2022. 127 1 Justice of the Peace, Precinct 4, Bill Ragsdale. County 2 Auditor, Tanya Shelton. County Treasurer, Tracy Soldan. 3 I move for approval. 4 COMMISSIONER BELEW: Second. 5 JUDGE KELLY: We've got a motion and a 6 second to approve the monthly reports as presented. Any 7 discussion? Those in favor raise your hand. Unanimous. 8 And court orders. 9 COMMISSIONER LETZ: We have our Court Orders 10 from our regular meeting on May -- April 25th, 2022. 11 Numbers 392958 and 39315. And then our May 9th, 2022 12 meeting, Court Orders 39316 and 39320. And then a 13 special meeting on the 16th and 17th. All of those are 14 included in here. 15 I did have one minor change and it's on the 16 Court Order 39305. This is related to the consultant 17 services with Jill Shackelford. I added the -- so it 18 reads now, "Approve to authorize the County Judge to 19 negotiate with Jill Shackelford for additional 20 services," which was added, "an agreeable exit plan from 21 consultant services with Jill Shackelford as well as a 22 plan to continue." 23 So just added a little bit of language with 24 additional services as part of that. So with that 25 change, I move for approval. 128 1 COMMISSIONER BELEW: Second. 2 COMMISSIONER HARRIS: Second. 3 JUDGE KELLY: We've got a motion and a 4 second to approve Court Orders as presented and the one 5 that was revised. Any discussion? Those in favor raise 6 your hand. Unanimous. 7 Information agenda. Status reports from 8 Department Heads. 9 3.2. Status reports from Elected Officials. 10 3.3. Status reports from Liaison 11 Commissioners. 12 Okay. With that, the Court will go into 13 Executive Session. We have an item on there. 14 4.1b, which is the potential contract for 15 services with the City of Ingram, and we'll need to take 16 a unanimous vote to discuss it in Executive Session 17 because it may affect the terms of negotiation. 18 So with that, I move that we include in our 19 Executive Agenda contract negotiation with the City of 20 Ingram. Those in favor raise their hand. Unanimous. 21 And I have my written opinion from the County Attorney. 22 So with that, we're going to adjourn and go 23 into Executive Session at this time. 24 (Executive Session.) 25 JUDGE KELLY: It is 12:29 and Court is back 129 1 in regular session. We have any action items following 2 executive session. 3 COMMISSIONER GIPSON: Yes. I move that we 4 elevate Jenna Sanchez to interim Veteran Service Officer 5 with a pay grade of 19 step 2. 6 JUDGE KELLY: I'll second that. And I know 7 this is on YouTube, and for those at home that don't 8 know, our regular Veterans Service Officer has been on 9 active duty and deployed for the better part of two 10 years almost. And Jenna's has been a part-time and 11 stepped up and just done a terrific job. 12 And in order to be able to get her the 13 compensation that we think she deserves, we're going to 14 go ahead and make her the interim Veteran Service 15 Officer and give her -- and put that position at a 19.2 16 grade and step. 17 COMMISSIONER LETZ: Just one other comment. 18 And 19 is what the salary study recommended that 19 position be at. 20 JUDGE KELLY: This is competitive in the 21 market place. And she is certified with the Veterans 22 Administration, which is invaluable. 23 MRS. DOSS: Yes it is. 24 JUDGE KELLY: Any other discussion? Those 25 in favor raise your hand. Unanimous, five zero. 130 1 There being no other business before the 2 Court, we are adjourned. 3 * * * * * * 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 131 1 STATE OF TEXAS * 2 COUNTY OF KERR * 3 I, DEBRA ELLEN GIFFORD, Certified Shorthand 4 Reporter in and for the State of Texas, and Official 5 Court Reporter in and for Kerr County, do hereby certify 6 that the above and foregoing pages contain and comprise 7 a true and correct transcription of the proceedings had 8 in the above-entitled Regular Commissioners' Court. 9 Dated this the 10th day of June, A.D. 2022. 10 11 /s/DEBRA ELLEN GIFFORD Certified Shorthand Reporter 12 No. 953 Expiration Date 04/30/2023 13 * * * * * * 14 15 16 17 18 19 20 21 22 23 24 25