1 1 2 3 KERR COUNTY COMMISSIONERS' COURT 4 Regular Session 5 Monday, January 23, 2023 6 9:00 a.m. 7 Commissioners' Courtroom 8 Kerr County Courthouse 9 Kerrville, Texas 78028 10 11 12 13 14 15 16 17 18 19 20 21 22 23 PRESENT: ROB KELLY, Kerr County Judge HARLEY BELEW, Commissioner Precinct 1 24 RICH PACES, Commissioner Precinct 2 JONATHAN LETZ, Commissioner Precinct 3 25 DON HARRIS, Commissioner Precinct 4 2 1 I-N-D-E-X 2 NO. PAGE 3 *** Public Input. 8 4 *** Commissioners' Comments. 11 5 1.1 Consider, discuss and take appropriate 14 action regarding 2022 Kerr County Historical 6 Commission report. 7 1.2 Consider, discuss and take appropriate 20 action on request from Leadership of Kerr 8 County to use Flat Rock Park from Thursday, April 6th-Sunday, April 9th for the 2023 9 EasterFest event. 10 1.3 Consider, discuss and take appropriate 22 action on request to authorize the County 11 Judge to prepare letter approving the sale of alcohol at EasterFest being held at Flat 12 Rock Park on April 8, 2023. Letter to be sent to the Texas Alcoholic Beverage 13 Commissioner (TABC). 14 1.4 Consider, discuss and take appropriate 23 action to appoint a member of Commissioners' 15 Court or designate a person to perform the investigation under Section 751.005 of the 16 Texas Health and Safety Code for the purpose of determining if the minimum standards for 17 ensuring public safety and order as prescribed by law will be maintained under the 18 application for permit for Mass Gathering for EasterFest on April 8, 2023 at Flat Rock Park. 19 Hearing on Mass Gathering Permit has been set for March 13, 2023 at 8:30 a.m. in the Kerr 20 County Commissioners' Courtroom. 21 1.5 Consider, discuss and take appropriate 24 action on request from Upper Guadalupe River 22 Authority (UGRA) to use Flat Rock Park for the UGRA Annual River Clean Up to be held on 23 July 22, 2023 from 7:00 a.m. to 1:00 p.m. 24 25 3 1 I-N-D-E-X 2 NO. PAGE 3 1.6 Consider, discuss and take appropriate 27 action to approve qualitative incentives 4 for 2022 per Global Spectrum, L.P. d/b/a OVG360 management agreement for the Hill 5 Country Youth Event Center (HCYEC). 6 1.7 Consider, discuss and take appropriate 33 action to determine whether to repair or 7 replace the Jefferson Street sidewalk on the north side of the courthouse. 8 1.8 Consider, discuss and take appropriate 40 9 action to authorize the Animal Services Director to reduce the annual registration 10 fee to $1.00 during the Annual Rabies Vaccination Clinics being held February 11 4th-February 18th, 2023. Also to advertise by placing sign on the Courthouse grounds. 12 Current fees are $5.00 (neutered/spayed) and $10.00 (non-neutered/spayed). 13 1.9 Consider, discuss and take appropriate 41 14 action to approve the Request for Qualifications for Engineering Services for 15 the Veteran's Pathway Sidewalk Project, Precinct 2, as presented. 16 1.10 Consider, discuss and take appropriate 41 17 action authorizing the Requests for Qualifications (RFQs) for engineering 18 services pertaining to the Veterans' Pathway sidewalk project with its allocation of 19 American Rescue Plan Act (ARPA) funds for engineering services to be issued on February 20 1, 2023 with a submission due date of February 15, 2023, and authorization for the 21 bids to be released upon receipt from the Kerr County Clerk's Office to the Kerr County 22 Grant Administrator for distribution to the Selection Review Committee. 23 24 25 4 1 I-N-D-E-X 2 NO. PAGE 3 1.11 Consider, discuss and take appropriate 47 action to approve the Selection Criteria and 4 Rating Sheet for the Requests For Qualifications (RFQs) for Engineering 5 Services for the Veteran's Pathway Sidewalk Project as presented. 6 1.12 Consider, discuss, and take appropriate 48 7 action to appoint members for the Selection Review Committee to rate the proposals for 8 the Request For Qualifications (RFQs) for the Veteran's Pathway Sidewalk Project, and 9 to present the committee's recommendation for award to the Court. 10 1.13 Consider, discuss and take appropriate 53 11 action for the Court to approve Certificate of Construction Completion for TDA Project 12 7217045-East Kerr/Center Point Wastewater Collection Project Phases II and III. 13 1.14 Consider, discuss, and take appropriate 55 14 action for the Court to make changes, additions, and/or clarifications to Kerr 15 County's Subdivision and Manufactured Home Rental Community Regulations. 16 1.15 Consider, discuss and take appropriate 56 17 action to authorize the County Clerk to advertise for bids for the 2023 Road 18 Construction Project. 19 1.16 Consider, discuss and take appropriate 59 action for the Court to approve a final plat 20 for Apache Trace and accept letter of credit No. 400692100 issued by Guadalupe Bank of 21 Kerrville in the amount of $1,317,014.00 as a financial guarantee for the associated 22 construction improvements. 23 1.17 Consider, discuss and take appropriate 62 action for the Court to approve a revision 24 of plat for Kerrville Country Estates Section 2, Lot 26, Volume 4, Page 131. 25 5 1 I-N-D-E-X 2 NO. PAGE 3 1.18 Consider, discuss and take appropriate 63 action for the Court to conditionally approve 4 a revision of plat for Soledad Springs Estates Lot 15 with the condition that the 5 owner/developer pay all delinquent taxes and provide tax certificates, Volume 3, Page 112. 6 1.19 Consider, discuss and take appropriate 66 7 action for the Commissioners' Court approval regarding the general contract with Interstate 8 Barricades & Markings for various road striping from FY 21/22 seal coated roads. 9 1.20 Consider, discuss and take appropriate 67 10 action for the Commissioners' Court to set a public hearing regarding the proposed change 11 of private road name "Cheryl Drive S." to "Big Boot Hill S." 12 1.21 Consider, discuss and take appropriate 68 13 action to ratify and confirm the Hazard Mitigation Grant Program (HMGP) application 14 for the Fire Management Assistance Grant (FMAG) FM-5420 for the County Hazard 15 Mitigation Plan Update. 16 1.22 Consider, discuss and take appropriate 70 action to submit the FY-22 State Criminal 17 Alien Assistance Program (SCAAP) reimbursement grant from the Office of Justice Programs 18 (OJP) of the U.S. Department of Justice on behalf of the Kerr County Jail, and allow 19 County Judge to sign same. 20 1.23 Annual review from the Grant Administrator 73 and grant award updates from December 2021 21 to January 2023. 22 1.24 Consider, discuss, and take appropriate 86 action to approve lease agreement for 23 vehicle for Constable Precinct 4, and allow County Judge to sign same. 24 1.25 Consider, discuss and take appropriate 90 25 action to accept Racial Profiling Report for Constable Precinct 4. 6 1 I-N-D-E-X 2 NO. PAGE 3 1.26 Consider, discuss and take appropriate 90 action to approve the Cailloux Foundation 4 Challenge Grant No. 2022019 donation in the amount of $150,000.00 to the Kerr County 5 Sheriff's Office equipment fund. 6 1.27 Consider, discuss and take appropriate 94 action to approve a $50.00 donation from a 7 citizen for the Sheriff's Equipment Fund. 8 1.28 Consider, discuss and take appropriate 95 action to appoint Ed Story to the Emergency 9 Services District #3 (ESD #3) Board to replace Dennis Brown. Appointment will be 10 for a two-year term. 11 1.29 Consider, discuss and take appropriate 95 action to reappoint Geoff Gannaway and 12 Doug Hill to the Emergency Services District #4 (ESD #4) Board for additional two-year 13 terms. 14 1.30 Consider, discuss and take appropriate 96 action to approve contract with Hill Country 15 Cares, and allow the County Judge to sign same. 16 1.31 Consider, discuss and take appropriate 96 17 action to approve contract with Xerox for Human Services Department. 18 1.32 Consider, discuss and take appropriate 97 19 action to approve the request for Kerr County pro rate distribution of proceeds 20 from the tobacco settlement permanent trust account, and authorize County Judge to sign 21 same. 22 1.33 Consider, discuss and take appropriate 98 action regarding the new County website. 23 2.1 Budget Amendments. 119 24 2.2 Pay Bills. 119 25 7 1 I-N-D-E-X 2 NO. PAGE 3 2.3 Late Bills. 119 4 2.5 Accept Monthly Reports. 120 5 2.6 Court Orders. 120 6 3.3 Statis reports from Liaison Commissioners. 121 7 5.1 Action as may be required on matters 123 discussed in Executive Session. 8 *** Adjournment. 126 9 *** Reporter's Certificate. 127 10 * * * * * * 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 8 1 JUDGE KELLY: Court will come to order. It 2 is Monday, January the 23rd, 2023 at 9 o'clock in the 3 morning. Kerr County Commissioners' Court is now in 4 session. I want to advise everybody at home that we do 5 not -- YouTube is audio only today. There's something 6 wrong with our camera so you're not going to be able to 7 see everyone but you'll be able to hear all the 8 proceedings. 9 COMMISSIONER BELEW: Well, darn, I combed my 10 hair for nothing. 11 COMMISSIONER HARRIS: You're a radio man 12 anyway. 13 COMMISSIONER BELEW: Yeah. 14 JUDGE KELLY: So if you would, please rise 15 for the prayer and pledge, which will be led by 16 Commissioner Paces. 17 (Prayer and Pledge.) 18 JUDGE KELLY: Please be seated. I want to 19 remind everyone to please turn -- I muted myself right 20 now. Silence your phones or turn them off so you don't 21 interrupt the proceedings. And we'll start 22 Commissioners -- regular Commissioners Court meetings 23 with a -- our public input. We ask that you go to the 24 podium, identify yourself and -- and at least which 25 precinct you live in, and limit your remarks to no more 9 1 than three minutes. I know we've got one person who has 2 asked to speak and that's Mr. Sandy. Jim, you want to 3 go to the podium? We'll start with you. 4 MR. SANDY: Good morning. I'm Jim Sandy. I 5 live in Precinct 2. I'm here to address the elephant in 6 the room concerning Public Safety. Everyone loves 7 entertainment when it's safe. But when the 8 entertainment involves big powerful machines, things can 9 go disastrously wrong. 10 I still vividly remember the sad news about 11 the recent drag racing tragedy at our local airport. A 12 car went out of control, slamming into the crowd, 13 resulting in deaths and injuries. The organizers of the 14 event told this Court that they had a very, very good 15 safety plan. Unfortunately, even though accidents may 16 be rare, the consequences of such an accident are 17 unacceptable. I suspect this Court will never allow 18 another drag racing event to be held at the airport. 19 The risk of a similar type of accident 20 occurs each time the Carden Circus is allowed to perform 21 at the Hill Country Youth Event Center. These 22 performances include the use of elephants, which are 23 very powerful animals weighing about twice as much as an 24 average car, standing about nine feet tall at the 25 shoulders, and having a body length of about 20 feet. 10 1 Think of the elephant as a large car but with a mind of 2 its own. 3 Circus elephants have sometimes gone out of 4 control, slamming into the crowd, resulting in deaths 5 and injuries. For example, when the circus elephant 6 went berserk in Honolulu, killing and injuring people, 7 it broke out of the event arena and went on a 30-minute 8 rampage through the City before police finally brought 9 it down. 10 Over the course of the rampage, the elephant 11 was shot 86 times. I will submit to the Court a list of 12 31 similar incidents involving circus elephants over a 13 20-year period, all documented in the news. Note that 14 the Carden elephants are under a lot of stress due in 15 part to frequent travel in small transport containers. 16 Recently, the Carden Circus performed in 24 17 cities over a 59-day period. That's almost three 18 different cities per week. That sort of travel stress 19 is bound to put an elephant on edge, primed to explode 20 at an unexpected sound or sighting. 21 This Court can avoid the corresponding risk 22 of death and injury by not allowing the Carden Circus to 23 use the Event Center in the future. Jake Williamson 24 informed me that the Carden Circus has not yet booked an 25 event at the Youth Event Center for 2023. The revenue 11 1 generated by the Carden Circus, which was $2,300.00 in 2 2021, is not worth the risk of death and injuries. 3 I'm asking the Court to please take action 4 before another tragedy occurs. Let me give some 5 handouts. There's five handouts for the Commissioners 6 and one for the official court record. Thank you. 7 JUDGE KELLY: You gotta sit down, Jim. 8 MR. SANDY: And shut up? 9 JUDGE KELLY: No, you don't have to shut up. 10 Anyone else that has any public input for 11 the Court to hear? Then we'll move on to Commissioners' 12 Comments. We usually start with Precinct 1, but I'll 13 give you a reprieve today and we'll switch over and 14 start with four. 15 COMMISSIONER HARRIS: Gosh. I don't have a 16 whole lot other than, as Rich said in the beginning in 17 his prayer, we need some rain. And I think we got a 18 shot but we need more than what's on the horizon that I 19 think we'll maybe see tomorrow. That's all. 20 COMMISSIONER LETZ: I'll just give a brief 21 update. In addition to the needing the rain, of course, 22 but we -- Reagan, myself, Peter Lewis, Kelly, we all met 23 last week and went over the -- kind of the site plans of 24 the animal shelter facility and how to do it and how 25 to -- kind of good brainstorming session. 12 1 I visited with Karen Guerriero as well about 2 that, kind of where we're going and the schedule. Peter 3 is in the process of coming up with some -- three or 4 four different designs that will be looked at. As to 5 how -- everything kind of moved a little bit, shifting 6 things around, trying to figure out how we can save some 7 money on the entrance to the facility and at the same 8 time looking at the fact that we can't use any of the 9 bond money for Road & Bridge or any other use out there. 10 So it kind of limits things a little bit. 11 Anyway, that's kind of all. The update is 12 that's going forward and it'll be coming to the Court 13 probably before long and it'll be included with the 14 contract with Peter Lewis. There will be some 15 engineering required on some floodplain areas but, 16 anyway, that's all progressing. 17 JUDGE KELLY: All right. Precinct 2. 18 COMMISSIONER PACES: Yeah. Just a reminder 19 as it's already been noted, but our burn ban is in 20 effect for all precincts. And along the lines, last 21 week the Center Point Volunteer Fire Department 22 responded to a late night brush fire off Bandera 23 Highway. And the problem I want to raise and make the 24 public aware is, hey, we had a little difficulty finding 25 the correct address and the gate. So I just want to 13 1 remind the public how important it is to have good 2 address signs, you know the little blue and white 3 reflective things. And they should be posted near your 4 gate in a manner that makes it highly visible from the 5 road for emergency responders. 6 Keep in mind that when it comes to a fire or 7 other emergency, minutes matter. And I found out with a 8 little visit to Kerr Emergency 911 Network, you can buy 9 those little signs for nine bucks a pop. So -- and they 10 are located in the Schreiner Center at 819 Water Street, 11 Suite 270. So check your signage. 12 The other thing, just to keep everyone 13 aware. Spending a lot of time on the Center Point sewer 14 system project. Both in review type meetings and also 15 in site inspections. I have received a lot of calls 16 about the poor condition of the roads where D Guerra has 17 been working. And the temporary repairs have been 18 inadequate so we're pushing them to step up these 19 repairs. 20 We've brought priorities, at least in 21 Precinct 2, being Boxwood and Stoneleigh. And some 22 progress has been made with cold mix in Boxwood and 23 hopefully they will get to Stoneleigh this week. We're 24 looking for a good warm weather window to apply hot mix 25 to permanently repair these roads and also looking at 14 1 our options under our contracts to go find more pressure 2 or even if necessary to take over road repairs and 3 back-charge D Guerra. That's it. 4 JUDGE KELLY: Okay. One? 5 COMMISSIONER BELEW: Nothing to report. 6 JUDGE KELLY: Good. Then we'll move on to 7 the Consideration Agenda. Item 1.1 consider, discuss 8 and take appropriate action regarding the 2022 Kerr 9 County Historical Commission report. Ms. Leonard. Do I 10 understand this is your final report? 11 MS. LEONARD: Yes. Hence, this is my swan 12 song. 13 JUDGE KELLY: We want to give you a warm 14 welcome. This is your last time. 15 MS. LEONARD: Good morning. This is my 16 final presentation to the Court as chair of the Kerr 17 County Historical Commission. I'd like to thank the 18 Court for your support during my 15 years of service. 19 And the only Commissioner that has been here as long as 20 I have served is Commissioner Letz. I appreciate all 21 your support. 22 I joined the Kerr County Historical 23 Commission in 2007. The commission was formed 48 years 24 ago, in October 1975, with nine members. We now have 63 25 members. 15 1 When I moved here in 2007, we built a home 2 on our family land. I was invited to join the 3 commission and was very flattered. Not knowing that the 4 following year I would be suddenly thrust into leading 5 the commission. But it's been a real wonderful 6 experience and very educational. Made a lot of friends. 7 I really am grateful for the experience. 8 The late Clarabelle Snodgrass -- I know 9 Jonathan knew her -- she counseled me until she was a 10 hundred and three years old and I listened. Also, 11 historian Mike Bowlin and many others helped me along 12 the way. I've had great support in the commission. 13 This past year our members volunteered 4,967 14 hours to promote and preserve Kerr County history with 15 the following projects. And Bunny, I don't think I ever 16 got your hours. So we could probably add another 500 to 17 that. So anyway, this past year our projects were -- we 18 had a six-week 1940 to 1960 historic photo exhibit at 19 the Kerr Arts and Cultural Center. 20 We had a week long -- Union Church building 21 was used for summary history camp. It was attended by 22 20 fourth and fifth graders, and there were 10 of our 23 group daily staffers plus some other volunteers. The 24 programs for -- the UGRA gave a great program on the 25 Guadalupe River and about the flood, conservation and 16 1 the watershed. And the next day the Daughters of the 2 Republic of Texas taught the kids sewing, making butter, 3 identifying animal pelts. And believe it or not they 4 said that the boys were the best ones at sewing. So 5 that was pretty interesting. 6 Member Clifton Pfeiffer did cowboy songs and 7 stories. The former Texas Rangers inducted the kids 8 into the Junior Texas Ranger program. 9 Stan Kubenka did a great program on all the 10 Texas flags, the different flags that have flown over 11 the state. And Julius Neunhoffer did a program on farm 12 and ranch equipment. And each presented a daily 13 program. And the last day, Buzzie Hughes of Buzzie's 14 donated the end of camp chili lunch. 15 And we're also -- the camp is scheduled 16 again for this June. And Bunny, I -- what were the 17 dates, like the second week I believe. 18 MRS. BOND: First full week in June. 19 MS. LEONARD: Okay. Also, we have received 20 an untold story -- okay, I'm getting ahead of myself. 21 We dedicated the 91st Kerr County historical marker for 22 the 103-year-old Garrett Insurance Agency. There are -- 23 we have added 22 historic markers while I've been chair. 24 We also received an untold story, Texas historical 25 marker for the Gate of Texas Cemetery on the grounds of 17 1 the Kerrville State Hospital. It was a cemetery for 2 African Americans that died of tuberculosis at the 3 hospital. And we have not received that marker yet, but 4 it should be installed sometime this year. 5 We also donated Kerrville downtown walking 6 tour brochures to the 300 Texas archeological field 7 school attendees in June. And member Julius Neunhoffer 8 allowed attendees to excavate a site on his ranch. The 9 Kerr County Historical Commission creates fun and 10 historical information on display cases at the main 11 courthouse entry. And they are changed periodically 12 during the year. 13 Kerr County Historical Commission is one of 14 473 partners to the portals of Texas website, and we 15 have received a mini grant for the seventh year this -- 16 this last year. This program we started in 2015. There 17 are a 132 oral histories on the site and we are the only 18 partner that submits oral history and video format. And 19 there are many Kerr County books, booklets, histories on 20 the site. And that can easily be accessible by the 21 public. We have a huge presence on that site. 22 But we have 946 members on the Kerr County 23 Historical Commission Facebook page. We post our 24 meetings on that. Members add photos, interesting 25 stories about area families, schools and events. And 18 1 there also are six members on the Heart of the Hills 2 Heritage Center board and their charter requires one 3 member of the KCHC to be on the Board. 4 Kerr County cemeteries have been identified, 5 researched and added to the Kerr County Clerk's office 6 and the Texas Historical Commission cemetery 7 preservation division. And we're really sad because 8 Terry Farley was our chair and she is moving to Houston. 9 So we have a really -- a vacancy that we're sad that we 10 hope somebody will step up and take that chairmanship. 11 We have -- I was notified we have 15 12 recorded Texas landmark historical buildings that were 13 photographed and sent to the Texas Historical Commission 14 Atlas Division to add as current photos on their 15 website. They have all the historical commissions in 16 the state -- I mean the markers on their page. So we 17 did some -- photographed ours to update their site. 18 In 2022, Tivy High School media study had 19 assisted filming and transcribing the oral history of 20 former Kerrville Mayor Bill Blackburn, Linda Gipson, 21 Weir Labach and Louis Santos. Some of that -- that 22 program started up again. We're very happy about that. 23 We also -- we meet at the Union Church 24 Building January through May and September to November, 25 the third Monday of the month, at 12:00 noon. The 19 1 program presented in 2022 was antique -- or were antique 2 quilt collection and their care, cowboy songs and 3 stories, Christa Pfeiffer, how to document your property 4 for the Texas Historical Commission Family Land Heritage 5 program, Joshua D. Brown, founder of Kerrville. And 6 incidentally, Kerrville was created January 26th, 1856. 7 In three days we'll be celebrating that. And also, this 8 is interesting. His son, A.P. Brown, was a Kerr County 9 Commissioner in 1935 through 1936. 10 The commission has continually received the 11 THC distinguished service award for the past 15 years 12 and the years before. So we have an exceptional record 13 with getting the distinguished service award. And it's 14 been really my pleasure to serve Kerr County. And 15 during my years of service to the Kerr County Historical 16 Commission, I think that we have fulfilled our mission, 17 which is to protect and promote Kerr County's historic 18 and helpful resources for the use, education, enjoyment 19 and appreciation for present and future generations. 20 But there is work to be done. And I'm convinced that 21 this Court will continue to support the important work 22 of the Kerr County Historical Commission. Respectfully 23 submitted and thank you. 24 JUDGE KELLY: Well, we want to thank you for 25 your 15 years of service. 20 1 COMMISSIONER LETZ: Julie, I really want to 2 thank you. I mean I really appreciate it. You've done 3 a fantastic job all these years. And I think really a 4 round of applause. 5 (Applause.) 6 MS. LEONARD: I'll still be around to 7 advise. 8 JUDGE KELLY: They may not be that big but 9 those are big shoes you've got to fill. 10 MS. LEONARD: They'll be in good hands. 11 JUDGE KELLY: Moving on to the next agenda 12 item, which is 1.2 consider, discuss and take 13 appropriate action on a request from the Leadership of 14 Kerr County to use Flat Rock Park from Thursday, April 15 the 6th to Sunday, April the 9th for the 2023 EasterFest 16 event. 17 COMMISSIONER LETZ: Judge, do we have to 18 accept that report? Do we accept the Historical report? 19 MRS. DOWDY: I thought we did. 20 COMMISSIONER BELEW: We have in the past. 21 JUDGE KELLY: Okay. Is there a motion to 22 accept the report? 23 COMMISSIONER PACES: I move we accept the 24 report. 25 COMMISSIONER BELEW: Second. 21 1 JUDGE KELLY: We have a motion and a second 2 to accept the report presented by the Kerr County 3 Historical Commission. Any discussion? Those in favor 4 say aye? Opposed? Unanimous. Thank you. 5 JUDGE KELLY: Ms. Campana. 6 MS. CAMPANA: Hello. How are you? So, yes. 7 We're Leadership of Kerr County, class of 37. Best 8 class ever. And we are requesting the use of Flat Rock 9 Creek, and from April 6th, 7th, 8th, and 9th, but only 10 the 8th will it be closed to general public. That's 11 just for tents and for the chili cook off and all of 12 that. 13 Our charities that we will be supporting 14 this time will be K'Star and Mercy Gates for our class. 15 And we're requesting permission to use the park, the 16 Mass Gathering Permit and a letter for selling alcohol. 17 JUDGE KELLY: Well, that's going to be the 18 next -- that's the next agenda item. 19 MS. CAMPANA: Yeah. Okay. 20 JUDGE KELLY: This one is for use of the 21 park. 22 MS. CAMPANA: Okay. 23 COMMISSIONER HARRIS: I move for approval. 24 COMMISSIONER BELEW: Second. 25 JUDGE KELLY: Got a motion and a second to 22 1 approve the use of Flat Rock Park from Thursday, April 2 6th to April 9th for EasterFest this year. Any 3 discussion? Those in favor say aye. Opposed? 4 Unanimous. 5 And then Item 1.3 is to consider, discuss 6 and take appropriate action on a request to authorize 7 the County Judge to prepare a letter approving the sale 8 of alcohol at EasterFest being held at Flat Rock Park on 9 April the 8th; the letter to be sent to the Texas 10 Alcoholic Beverage Commission. You may proceed. 11 MS. CAMPANA: Okay. 12 JUDGE KELLY: You've got to have our 13 permission to do it. 14 MS. CAMPANA: Okay. Well, we would like to 15 request that permission. 16 COMMISSIONER LETZ: I move for approval. 17 COMMISSIONER BELEW: Second. 18 JUDGE KELLY: We got a motion and a second 19 to approve the sale of alcohol for EasterFest this year. 20 Any discussion? Those in favor say aye. Opposed? 21 Unanimous. Thank you. 22 MS. CAMPANA: Okay. Thank you. 23 JUDGE KELLY: But you didn't introduce your 24 companion. 25 MS. CAMPANA: Oh, I'm so sorry. 23 1 MS. VILLANUEVA: I'm Stephanie Villanueva. 2 JUDGE KELLY: Welcome. 3 MS. VILLANUEVA: Thank you. 4 JUDGE KELLY: Moving on to Item 1.4 5 consider, discuss and take appropriate action to appoint 6 a member of Commissioners' Court or designate a person 7 to perform the investigation under Section 751.005 of 8 the Texas Health and Safety Code for the purpose of 9 determining if the minimum standards for ensuring public 10 safety and order as prescribed by law will be maintained 11 under the application for permit for a mass gathering 12 for EasterFest on April the 8th at Flat Rock Park. 13 COMMISSIONER LETZ: I move we appoint Rich 14 Paces. 15 COMMISSIONER BELEW: I second that. 16 JUDGE KELLY: We've got a motion and a 17 second to appoint Commissioner Paces to lead the 18 investigation for the mass gathering permit. And for 19 those of you that don't know, the reason we laugh about 20 it is the new guy on the Court always gets it. So it's 21 your turn. 22 COMMISSIONER PACES: I'm going to abstain 23 then. 24 COMMISSIONER HARRIS: You're lucky you 25 didn't need a third. I would have been there. 24 1 JUDGE KELLY: Those in favor say aye. 2 Opposed? Abstain? 3 COMMISSIONER PACES: Aye. 4 JUDGE KELLY: Four, zero, one. 5 COMMISSIONER PACES: Okay. 6 JUDGE KELLY: Item 1.5 consider, discuss and 7 take appropriate action on the request from the UGRA to 8 use Flat Rock Park for the UGRA Annual River Clean Up to 9 be held on July 22nd, 2023, from 7 in the morning to 10 1:00 p.m. We've got Tara and we've got -- will you 11 introduce? 12 MS. BUSHNOE: Yes, sir, I will. Good 13 morning, Judge, Commissioners. Tara Bushnoe with the 14 Upper Guadalupe River Authority. And we're excited to 15 already have started planning for our annual river clean 16 up for 2023. I wanted to introduce UGRA Natural 17 Resources Specialist Matthew Wilkinson, who is heading 18 up the event for us this year and he'll tell you a 19 little bit about our plans. 20 MR. WILKINSON: Hello, Judge, Commissioners. 21 Like she said, I'm Matthew Wilkinson. I'm a natural 22 resources specialist with UGRA. And this year is going 23 to be the 20th annual river clean up. And we would very 24 much like to use Flat Rock Park again. It's been a 25 great venue for the event. This is my second river 25 1 clean up, but from what I've heard it's been great over 2 there at Flat Rock. 3 So volunteers are going to sign up -- oh, 4 and it's going to be on July 22nd this year, the fourth 5 Saturday in July. Volunteers, we'll coordinate with 6 them. They'll go all throughout the County picking up 7 trash and then they'll bring it all back to Flat Rock 8 Park. While they do go out throughout the County, 9 that's kind of our headquarters area. And the area near 10 the boat ramp is where we're typically, you know, set up 11 for the -- to do the recycling dumpsters, load the trash 12 and then coordinate with the City for them to come and 13 pick it up that day and haul it off. 14 It's been a really great event. Last year 15 was, like I said, my first event. I really enjoyed it. 16 We anticipate having four to 500 volunteers this next 17 year. We're starting to get our numbers back up after 18 the hiatus of COVID restriction. And yeah, last year we 19 did just above 6,000 pounds of trash and recycled metal, 20 so we're hoping to get that number up as well with 21 volunteer numbers. So yeah. We would very much like to 22 use Flat Rock Park again for the event. 23 COMMISSIONER HARRIS: I move for approval. 24 COMMISSIONER BELEW: Second. 25 JUDGE KELLY: We have a motion and a second 26 1 to approve the use of Flat Rock Park for UGRA Annual 2 River Clean Up July 22nd. Any discussion? 3 COMMISSIONER LETZ: A quick comment on this. 4 It's a great project. I mean, it does a phenomenal 5 amount of clean up for the river and hats off to UGRA 6 for tackling this every year. And also just an 7 interesting thing. Those of you that don't ever go to 8 the UGRA, I would encourage you for no other reason just 9 to look at the art. They make -- the kids make art out 10 of the trash. And I guess are the sculptures still 11 there, Tara? 12 MS. BUSHNOE: Yeah. They're there 13 permanently. 14 COMMISSIONER LETZ: So it's interesting what 15 the kids come up with and what -- how they do things and 16 it's just something worth seeing. 17 MS. BUSHNOE: Yeah. The partnership with 18 the Hill Country Arts Foundation during their summer 19 camp is held the week following the river clean up and 20 they'll take some of the items and make a collaborative 21 piece that we keep permanently in our landscaping. So, 22 yeah, thank you for inviting people to come see them. 23 JUDGE KELLY: Any other discussion? Those 24 in favor say aye. Opposed? Unanimous. 25 MS. BUSHNOE: Thank you. 27 1 JUDGE KELLY: Item 1.6 consider, discuss and 2 take appropriate action to approve the qualitative 3 incentives for the 2022 per Global Spectrum, L.P. 4 management agreement for the Hill Country Youth Event 5 Center. Jake. 6 MR. WILLIAMSON: I just believe I'm here for 7 questions. 8 COMMISSIONER LETZ: Right. I'll pretty much 9 take the lead on this. This is the -- this year Don was 10 there when I met with Jake and we kind of went over what 11 we thought the incentives should be since I thought Don 12 would be the liaison for the Hill Country Youth Event 13 Center moving forward. 14 But what this is, it's budgeted every year 15 up to $15,000. The money is already there so it's not 16 additional. And basically the way it's worked in the 17 past is that Jake and I, and this year Don included, we 18 go through the qualitative incentives and determine how 19 much of the five categories up to $3,000.00 can be 20 provided or granted for each one. And I'll go over and 21 just tell you what my recommendation is. 22 Customer service scores. Originally when we 23 started this, and Jake still does this, he sends out 24 questionnaires but he gets very few responses back on 25 how he's doing. But he does get a lot of comments and 28 1 everything I always hear is very positive. I recommend 2 that he gets or we award $2,000.00 of the 3,000 that was 3 possible. And the reason for not giving it higher is 4 there is some back and forth between 4-H and use of the 5 facility. And just want to, you know, encourage that -- 6 keep that communication open, we talked with Michael 7 over at Extension. 8 COMMISSIONER HARRIS: Mike Morris. In fact, 9 Jake and I met with Mike on -- 10 MR. WILLIAMSON: Friday. 11 COMMISSIONER HARRIS: -- Thursday or Friday. 12 And just, you know, Mike just came on board the 9th of 13 the month and he's already running ragged with stock 14 shows here, there, and yonder. And when he was going to 15 be at our site I got Jake over there and introduced them 16 to each other and we kind of addressed some of those, 17 the history of it, and what we expect out of Jake. 18 And then, of course, I basically told Mike 19 that, yeah, we expect him to make money on the Event 20 Center out there and everything. But we do tie one hand 21 behind his back in allowing all our youth to use it. 22 And that's what that facility was designated for to 23 begin with. And so I think they're off to a good start. 24 COMMISSIONER LETZ: The second qualitative 25 incentive is quality of food and beverage. Last year 29 1 the Court awarded 500 points or $500.00 out of the 2 3,000. Mainly because there's not a whole lot of food 3 and beverage they can do out there. This year I would 4 recommend they go up to a thousand on that, because they 5 spent a lot of effort and time getting the liquor 6 license for that facility. And they're also working 7 with the public on all alcohol now has to be purchased 8 through Spectrum and -- but at the same time, being fair 9 to the people that use that facility and rent the 10 facility. And there's a change and that's being 11 transitioned in but that was a big undertaking to get 12 that TABC permit. 13 COMMISSIONER BELEW: Does that mean that if 14 I wanted to run an event, I give to Spectrum how much I 15 want to serve and they -- 16 COMMISSIONER LETZ: They provide it. They 17 have to -- yeah, they have -- you cannot bring it in on 18 your own anymore. 19 But Jake is -- you know, I won't go into how 20 much he charges because I don't -- it varies from event 21 to event. But you know. And the reason it's pretty 22 high mark up and it takes time to be reasonable because 23 people are used to bringing in their own in the past. 24 Repairs and maintenance. Last year I 25 believe we awarded 2,500 and I would recommend the same 30 1 this year. That facility is always spotless whenever 2 I'm out there. They do a very good job on that. 3 Creative sales and marketing. Again, I 4 would recommend -- last year was 2,500 and I recommend 5 the same this year. And on that, there will be coming 6 to the Court soon a -- the sign out there is broken. 7 Much of the sign, if not all the sign, and we are -- 8 Jake's coming up with a new sign, which I believe we 9 have the funding for already out of our contract, or the 10 majority of it anyway. And we're looking at going with 11 a digital sign similar to what the Antler Stadium that 12 the Tivy Athletic Booster Club has. So that will be a 13 big improvement out there. 14 And then control and operating expenses. 15 Last year I believe we had 2,500 and did the same this 16 year. Jake does a really good job every year of looking 17 at the budget and making adjustments with staffing and 18 stuff like that and other controllable expenses to make 19 sure he's in line with the budget that we've approved. 20 So out of that total, that total comes to 21 $11,500.00 out of the 15,000 is what I recommend. Any 22 other comment? 23 COMMISSIONER HARRIS: No, I -- I think 24 that's right in line with what we're doing. And, you 25 know, Jake was there when we kind of went over 31 1 everything and helped us get these numbers out. And I 2 think it's agreeable to you, I think. And so -- 3 COMMISSIONER BELEW: I move for approval. 4 JUDGE KELLY: How did we get to 11 five? 5 The first one was one or -- 6 COMMISSIONER LETZ: No, 2,000. 7 JUDGE KELLY: Two and one. Two and a half, 8 two and a half, two and a half. Right? 9 JUDGE KELLY: Ten five. 10 COMMISSIONER LETZ: Ten five. Sorry. 11 COMMISSIONER BELEW: Well, I still move for 12 approval. And that's -- and now you're saving 13 $1,000.00. 14 COMMISSIONER HARRIS: I second. 15 JUDGE KELLY: We got a motion and a 16 second -- we got a motion and a second and now we're 17 going to have discussion. 18 COMMISSIONER PACES: Oh, okay. Sorry. 19 JUDGE KELLY: That's okay. 20 COMMISSIONER PACES: I -- my question is do 21 we also have a -- I'm the new guy, right? So do we have 22 a quantitative way to judge the performance out there, 23 or is it all just qualitative? 24 COMMISSIONER LETZ: It's qualitative. It's 25 in the contract. 32 1 COMMISSIONER PACES: Gotcha. Okay. 2 COMMISSIONER LETZ: Now under the -- 3 COMMISSIONER PACES: I'm going to 4 advocate -- 5 COMMISSIONER LETZ: Yeah. 6 COMMISSIONER PACES: -- quantitative to the 7 extent possible. 8 COMMISSIONER LETZ: Right. 9 COMMISSIONER PACES: I'm not saying we 10 shouldn't have qualitative but -- 11 COMMISSIONER LETZ: Right. The only one 12 that has actual criteria is -- that is quantitative is 13 the results of customer service scores. But it's 14 limited. He always gets -- and the score he gets on 15 that would qualify him for the full 3,000. But because 16 of some issues that, you know, with 4-H I knocked it -- 17 think it should be knocked down a little bit. And you 18 know -- and it's a -- as Commissioner Harris said, it's 19 a tough thing, because we're pushing Jake to make money. 20 And then we say, however, you can't charge for all these 21 events and you have to help with them, so -- 22 JUDGE KELLY: It's those events that -- 23 COMMISSIONER HARRIS: Exactly. 24 COMMISSIONER PACES: It's a great facility, 25 don't get me wrong. I would like to see a little bit 33 1 more transparency on the op ex side. 2 JUDGE KELLY: On the what side? 3 COMMISSIONER PACES: Op ex, operating 4 expenses. 5 COMMISSIONER LETZ: And that is -- I mean 6 there is a -- 7 COMMISSIONER HARRIS: It's their budget. 8 Yeah. You'll see that. 9 COMMISSIONER LETZ: Yeah. It's in the 10 budget process and it'll come through in the line item. 11 And Jake is -- would be glad, I think, to anyone who 12 asked would be glad to provide it in detail. Anyway. 13 You made a motion. I'll second. 14 COMMISSIONER HARRIS: I beat you to it. 15 JUDGE KELLY: We've got a motion and -- 16 okay. With that, I'll call for a vote. All those in 17 favor say aye. Opposed? Abstained? Unanimous. 18 Moving on to 1.7 consider, discuss and take 19 appropriate action to determine whether to repair or 20 replace the Jefferson Street sidewalk on the north side 21 of the courthouse. Shane Evans. 22 MR. EVANS: Good morning, gentlemen. I'm 23 just here to discuss what we want to do with it. We 24 know we gotta get it done. So do we want to do the 25 patch work, or replace the nearly 200 feet of sidewalk 34 1 that's in -- in bad repair. 2 COMMISSIONER BELEW: Remind us of the 3 difference in the cost. 4 MR. EVANS: The patch work is 10,000. And 5 to replace it -- and mind you, this is only one bid for 6 each. And the other one was 28,000 for the replacement 7 for nearly 200 feet of sidewalk. So -- 8 COMMISSIONER HARRIS: And there was a 9 problem getting other bids. I even solicited one myself 10 and -- yeah. 11 MR. EVANS: So -- and this is something that 12 we were kind of hoping that, you know, had the bond gone 13 through with the courthouse repairs or whatever it would 14 have been replaced. But that didn't happen so, one, I 15 don't have any money actually budgeted for that repair 16 so that's another thing. 17 When we do this -- or how we do this as to 18 how we find the funds for it. So I mean, I have it, but 19 if I use that funds then I'm going to be really short in 20 my -- my courthouse repairs budget before the year is 21 out. 22 COMMISSIONER LETZ: As I said last time, I 23 mean I think that, you know, the whole sidewalk is in 24 bad shape. And while it's only, I guess, a hazard in 25 two locations, I think we should fix the whole sidewalk. 35 1 I think patching it is -- it's not responsible use of 2 taxpayer money. 3 COMMISSIONER BELEW: Where you getting the 4 money? 5 JUDGE KELLY: He's got it in his budget. 6 COMMISSIONER BELEW: I thought he said he 7 didn't have it. 8 MR. EVANS: Well, I have it. But, you know, 9 if I use that money now I will -- I won't have the money 10 for any courthouse repairs. 11 JUDGE KELLY: Right. 12 COMMISSIONER BELEW: So he really, sort of, 13 doesn't have the money. 14 COMMISSIONER HARRIS: Yeah. But that could 15 be earmarked for it. 16 COMMISSIONER LETZ: I think we should take 17 it out of contingency. 18 JUDGE KELLY: Yeah. 19 COMMISSIONER BELEW: I'll vote for that. 20 COMMISSIONER LETZ: I'll make a motion that 21 we replace the sidewalk entirely at a bid not to exceed 22 28,000. 23 MR. EVANS: Okay. Then I'll start getting 24 bids from other -- hopefully from other -- other 25 companies. 36 1 JUDGE KELLY: Let -- let me get a second. 2 COMMISSIONER HARRIS: You know, I -- I'm 3 torn. I don't like what we've done -- you know, we've 4 been known for patching things here and there, but I've 5 walked it with Shane. And we looked at it. And it was 6 my opinion to do the patch work. It's not going to 7 match, but it's basically about $18,000 difference. And 8 that's to move the liability aspect of -- 9 JUDGE KELLY: So you're not seconding? 10 COMMISSIONER HARRIS: Nope. 11 JUDGE KELLY: Okay. 12 COMMISSIONER BELEW: Well, can -- can we 13 amend this to take -- 14 JUDGE KELLY: Well, we need to make a 15 decision. That's what -- that's what -- we talked about 16 this last two weeks ago and brought it back. 17 COMMISSIONER BELEW: I know. 18 JUDGE KELLY: And it's either patch or 19 replace. 20 COMMISSIONER BELEW: I understand. Well -- 21 but you can take bids on both. That's all I'm 22 suggesting, that we see what it's going to cost either 23 way. Because we have rough numbers from one person that 24 was interested. Don has stated and Shane did, too, 25 there ain't too many people interested in doing it, a 37 1 small job like that. So this goes back to what 2 Jonathan's proposing, which is it makes the job big 3 enough for somebody to want to mess with it if you do 4 the whole thing. So that's where you're at with this 5 thing. You get -- you get a patch job, you save money. 6 But you only get one bid, one person interested in it, 7 and you might get a better bid if you put it out to do 8 the whole thing. 9 COMMISSIONER HARRIS: The one I solicited 10 was either/or. So, you know, he knew he couldn't 11 replace the whole thing but still wasn't interested. 12 COMMISSIONER BELEW: Still just one. 13 COMMISSIONER HARRIS: Yeah. Exactly. 14 JUDGE KELLY: I need a second to the motion 15 and we're already talking about it. 16 MS. DOWDY: I'd like to make a comment. 17 JUDGE KELLY: Okay. 18 MS. DOWDY: Is that okay, Judge? Speaking 19 as a County employee, I know there's a lot of employees 20 that like to walk around as far as the Healthy County 21 program, which earns the County rewards in the end, I 22 guess if that's the right word. Tracy Soldan can tell 23 you more about it. But I would be in favor of replacing 24 it, not just as a County employee but as a taxpayer. 25 And also because I'm handicapped. And I know repairs 38 1 can break over time and then anybody in their wheelchair 2 or whatever, they're going to bump around and it's not 3 going to be -- it's just kicking it down the road. I -- 4 I would say replace it. Just -- thank you for 5 listening. 6 COMMISSIONER BELEW: Well, I only walk it 7 once a year when the Halloween kids do their parades. 8 And it's pretty bad then. 9 JUDGE KELLY: Let me get this back on track. 10 I'm going to second it just so that we've got a motion 11 that we can vote on. And if it doesn't pass then we can 12 have another motion. But I'm in favor of replacing it 13 because that concrete out there has failed. And you go 14 in and patch it, whatever caused it to fail initially is 15 probably going to cause it -- you know, adversely affect 16 the patch. 17 And so what we're looking at is it is 18 kicking the can down the road because it's probably 19 going to break again and we're going to be back here 20 trying to patch it again. And so I say let's just fix 21 it once and for all rather than replacing it. 22 COMMISSIONER HARRIS: Let me explain this 23 patch. You know, there's holes in it right now. We're 24 not talking about just pouring some concrete over it. 25 We're talking about replacing that section completely, 39 1 rather than doing the whole line. So that would be 2 okay, Judge. It's not just like fill in the holes. 3 We're going to take out this ten foot section or 4 whatever and replace the whole. Even though some of it 5 might be good. It's going to -- right, Shane? 6 MR. EVANS: That's definitely one way to do 7 it. Yes, sir. 8 COMMISSIONER LETZ: My recollection is that 9 there's cracks in quite a bit of that sidewalk. I mean 10 it may be level but there's -- I mean it's pretty rough. 11 COMMISSIONER BELEW: Yeah, parts of it is 12 broken. 13 MR. EVANS: Oh, yeah. Uh-huh. 14 MRS. DOWDY: It's terrible. It's not 15 walkable. 16 JUDGE KELLY: Okay. We've discussed and 17 cussed. And so let's just take a vote on the 18 replacement. That's the motion that's on the floor is 19 to replace it. 20 COMMISSIONER LETZ: And the motion is not to 21 exceed 28,000 and Shane says he's going to get 22 additional bids. 23 JUDGE KELLY: Okay. So not to exceed 24 28,000. Those in favor say aye. Opposed? 25 (Commissioners Paces and Harris opposed.) 40 1 JUDGE KELLY: Okay. So it's three/two to 2 replace. 3 Okay. Moving on to 1.8 consider, discuss 4 and take appropriate action to authorize the Animal 5 Services Director to reduce the annual registration fee 6 to one dollar during the Annual Rabies Vaccination 7 Clinics being held February 4th through 18th, and also 8 to advertise by placing a sign on the Courthouse 9 grounds. Current fees are five dollars and ten dollars. 10 Five dollars for neutered/spayed and ten dollars 11 non-neutered/spayed. Reagan Givens. 12 MR. GIVENS: Good morning. Yeah, this is -- 13 we've been doing this yearly for the most part, and this 14 is where vet clinics get together, and they're -- 15 they've increased their charge for the -- for the rabies 16 vaccination from 10 to 12 dollars I believe this year. 17 But basically what I'm just asking for is to be able to 18 reduce our registration fees. That's our -- kind of our 19 participation incentive to be able to get more pets 20 registered. 21 COMMISSIONER LETZ: Move for approval. 22 COMMISSIONER HARRIS: Second. 23 COMMISSIONER BELEW: Second. 24 JUDGE KELLY: Got a motion and a second to 25 approve reducing the annual registration fee to a dollar 41 1 during the annual rabies vaccination clinic during 2 February 4th through 18th. Any discussion? Those in 3 favor say aye. Opposed? Unanimous. 4 Moving on to Item 1.9 consider, discuss and 5 take appropriate action to approve the Request For 6 Qualifications for Engineering Services for the 7 Veteran's Pathway Sidewalk Project. Ms. Putnam. 8 MS. PUTNAM: Good morning. I have a few 9 things going here for the next few items regarding the 10 pathway project. So where we stand now on getting the 11 engineering services is I've prepared a Request For 12 Qualifications. It's been reviewed by Charlie Hastings, 13 by the County Attorney, and by GrantWorks. So all I'm 14 asking, this agenda item is for you to approve the 15 actual Request For Qualifications as presented. 16 JUDGE KELLY: Well, I move we approve it. 17 It's just an RFP. That's all it is. 18 MS. PUTNAM: Yeah. 19 JUDGE KELLY: I -- I move we approve it. 20 COMMISSIONER PACES: Yeah. I second it. 21 JUDGE KELLY: Okay. We got a motion and a 22 second. Any discussion? Those in favor say aye. 23 Opposed? Unanimous. 24 Let's move on to Item 1.10, which is to 25 consider, discuss and take appropriate action 42 1 authorizing the Requests for Qualification for 2 engineering services pertaining to the Veterans' Pathway 3 sidewalk project with its allocation of American Rescue 4 Plan Act funds for engineering services to be issued on 5 February 1, 2023 with a submission due date of 6 February 15, 2023, and authorization for the bids to be 7 released upon receipt from the Kerr County Clerk's 8 office to the Kerr County Grant Administrator for 9 distribution to the Selection Review Committee. 10 MS. PUTNAM: Okay. So I can simplify that a 11 lot for you. First of all, they're not bids. They're 12 actually the request for proposal. So what I'm asking 13 from you now is to allow me to go out for the proposal 14 for qualification, and we have already previously 15 approved the funding for this. And to also allow the 16 County Clerk upon receipt to give them to me so I can 17 distribute them to the Selection Review Committee. 18 JUDGE KELLY: Which is the next agenda item. 19 We'll talk about that. 20 MS. PUTNAM: Yes. But it's not -- it's not 21 a bid so it doesn't have to be opened in front of the 22 Court. 23 COMMISSIONER HARRIS: I have a question. 24 Have we got anywhere with Maldonado as far as moving 25 that path down to the western portion of their property 43 1 as proposed? 2 MS. PUTNAM: Well, at this point in time no, 3 we have not. We have not had another meeting since we 4 began the process for the Request For Qualifications. 5 Because once we get the permission to go out for the 6 engineers to actually come and see the job, then at that 7 point in time is when they will go out and survey all 8 the work and figure out what needs to be done and 9 contact them and then the committee will -- should 10 resume. Right now we're just doing a lot of 11 housekeeping to -- for the funding. 12 COMMISSIONER HARRIS: Right. And this last 13 week, I had -- I worked the Ag Mech show out there at 14 the Event Center, and I came through there right at 15 daylight. And they're was a lady in her motorized 16 wheelchair. And you -- it was dangerous. I mean you -- 17 she -- you could barely see her, and she was coming 18 up -- what's that street? 19 COMMISSIONER LETZ: Tucker. 20 COMMISSIONER HARRIS: Tucker. Again, and it 21 was -- well, and of course you look down that road, it's 22 all -- two-thirds of it's dirt from all the traffic and 23 stuff. You don't even see pavement. And so you know -- 24 MS. PUTNAM: The project itself is kind of 25 broken out into different sections. And so when we get 44 1 an engineer out there, they will -- they will go with 2 each section, including that area, and find the best 3 route away. 4 COMMISSIONER HARRIS: Right. 5 MS. PUTNAM: There's a couple of choices. 6 There's preferable, but we have to have an engineer in 7 order to see which one is recommended. Am I correct, 8 Charlie, on that? 9 MR. HASTINGS: Uh-huh. Yeah. 10 COMMISSIONER HARRIS: Okay. I just want to 11 keep that -- 12 MR. HASTINGS: There will be an appropriate 13 time to address -- 14 COMMISSIONER HARRIS: Okay. 15 MR. HASTINGS: -- that and we have heard it 16 loud and clear. I've walked it. I think there's a path 17 there that can be utilized. But you know, I personally 18 have not made contact with the -- with the owners of the 19 property. 20 COMMISSIONER HARRIS: Thank you. I just 21 want to keep -- 22 MS. PUTNAM: We will, though. 23 COMMISSIONER HARRIS: -- it on the front 24 burner. 25 COMMISSIONER LETZ: So the last one was to 45 1 approve the form, so to speak, of the RFP and this is to 2 authorize you to go out for the RFP. 3 MS. PUTNAM: Yes. So I can go ahead and 4 start advertising it and ask for the submissions. 5 JUDGE KELLY: So the people -- the public 6 knows, the people at home. The first motion we 7 authorized you to do the RFQ. And that's Request For 8 Qualifications to be able to hire an engineer to start 9 working on the proposal. 10 MS. PUTNAM: Yes. 11 JUDGE KELLY: This one is to actually do the 12 Request for Proposals. And then we're going to do the 13 committee that's going to review it next. 14 MS. PUTNAM: Yes. 15 JUDGE KELLY: Okay. So do we have a motion? 16 COMMISSIONER LETZ: I'll move for approval 17 of the agenda item. 18 JUDGE KELLY: Okay. 19 COMMISSIONER HARRIS: Second. 20 JUDGE KELLY: We got a motion and a second 21 to approve getting a request for proposal for the 22 project. Any discussion? 23 COMMISSIONER PACES: Yeah. I'll just state 24 kind of for the record, I am very supportive of the 25 Veterans Pathway Project. I'd like to see it happen. 46 1 It'll be a great improvement to our veterans, both in 2 terms of safety and quality of life. So the only part 3 I'm not happy about is the source of funds being from 4 ARPA. So it kind of tears me on this. I guess we've 5 already committed seven million dollars for the radio 6 system. So we're pretty pregnant there. 7 This is a relatively small amount, 8 particularly for engineering. So I'm not overly 9 concerned with the risk associated of anything going 10 awry with our funding. So I just kind of wanted to 11 state that for the record. 12 JUDGE KELLY: Well, and let me clarify 13 because I'm not sure the public understands. The ARPA 14 funds -- we were awarded $10.2 million. And we have 15 those funds and they're in the bank. They came back 16 after that -- and there was a lot of concern about the 17 strings attached. I remember that. 18 COMMISSIONER PACES: Yes. You came and 19 spoke to us, uh-huh. 20 JUDGE KELLY: The Federal government came 21 back to us well after the ARPA Act itself and said for 22 local government, you can spend up to ten million 23 dollars on public works without being subject to any 24 fallback. So the ten of the 10.2 is bullet proof. We 25 get to spend. But the last two we're going to have to 47 1 be able to make sure that it fits into what the criteria 2 were for spending the ARPA funds. So this -- this is 3 really no risk at this point. But -- but I appreciate 4 and respect your opinion. 5 COMMISSIONER PACES: Just don't have a lot 6 of trust for the particular executive office. That's 7 all. 8 COMMISSIONER BELEW: Well, they found a new 9 boxful of stuff today. 10 (Laughter.) 11 COMMISSIONER PACES: Let's trust everything 12 that's said. 13 COMMISSIONER BELEW: Yeah. 14 JUDGE KELLY: Okay. Okay. We got a motion 15 and a second to approve putting together the request for 16 proposal. Any other discussion? Those in favor say 17 aye. Opposed? Abstain? Okay. But you didn't vote, 18 right? 19 COMMISSIONER PACES: I said aye. 20 JUDGE KELLY: Oh, good. Okay. We're good. 21 COMMISSIONER LETZ: That's why he made his 22 talk. He didn't like doing it but he is going to do it. 23 JUDGE KELLY: And then Item 1.11 is to 24 consider, discuss and take appropriate action to approve 25 the Selection Criteria and Rating Sheet for the Request 48 1 For Qualifications. 2 MS. PUTNAM: Okay. I left some of my 3 housekeeping on this, I promise. But this one isn't -- 4 JUDGE KELLY: This is the written criteria? 5 MS. PUTNAM: Yes. So this is the criteria 6 that the grading committee will be scoring upon. And 7 then also the rating sheet, specifically within that 8 criteria, as to what they will be scoring on to select 9 the proposal. 10 JUDGE KELLY: So we have now educated the 11 public on the ABC's of how we do this. 12 MS. PUTNAM: Yes. 13 JUDGE KELLY: Do we have a motion to approve 14 the selection criteria and rating sheet? 15 COMMISSIONER BELEW: Yeah, I'll make a 16 motion. 17 JUDGE KELLY: And second? 18 COMMISSIONER LETZ: Second. 19 JUDGE KELLY: We got a motion and a second 20 to approve the selection criteria and rating sheet for 21 the RFQ. Any discussion? Those in favor say aye. 22 Opposed? 23 Now, Item 1.12 consider, discuss, and take 24 appropriate action to appoint members of the selection 25 review committee to rate the proposals for the Request 49 1 For Qualifications for the Veteran's Pathway sidewalk 2 project, and to present the committee's recommendation 3 for award to the Court. This is the committee that 4 makes the recommendation to us. 5 MS. PUTNAM: Yes. So I have a list here of 6 six people on the recommendation of the County Engineer. 7 You have full discretion as to whether to accept this or 8 add, delete, change, whatever you want. But this is 9 what we recommend as the people who actually score the 10 Requests For Qualifications upon receipt. For -- to use 11 that selection criteria that you just approved. 12 JUDGE KELLY: Okay. Are we voting on the 13 six or are we just voting on the fact that -- 14 MS. PUTNAM: You would be actually 15 appointing these -- these people would be appointed to 16 be -- to be -- so you would either vote on this six or 17 make adjustments as you see fit. 18 JUDGE KELLY: Well, why don't you just read 19 off the names so the public knows who they are? 20 MS. PUTNAM: Charlie Hastings, County 21 Engineer. Rich Paces, County Commissioner Precinct 2. 22 Tom Moser, Community Member and Former Commissioner 23 Precinct 2. Beck Gipson, Community Member and Former 24 Commissioner Precinct 2. Shane Evans, our County 25 Maintenance Director. And Noel Putnam, me, the County 50 1 Grant Administrator. 2 JUDGE KELLY: Sounds like the usual suspects 3 to me. 4 COMMISSIONER LETZ: The only one that I 5 would say -- part of this is to tie it in to the river 6 trail project, correct? 7 MS. PUTNAM: Yes. It's to tie it in to the 8 river trails project and the County is taking this -- 9 this portion upon itself and not including any of the 10 other entities that may be involved as far as payment of 11 this portion. So that's why we have kept it to County 12 employees and a couple of community members. 13 COMMISSIONER LETZ: But it seems to me that 14 if we're tieing it in to the City thing, someone from 15 the City should be on the committee. 16 COMMISSIONER BELEW: I agree with that. It 17 doesn't have to be six. It should be seven people 18 anyway if you have a tie breaker. Add somebody. 19 MS. PUTNAM: It can be as many people as you 20 want or as few. There's no -- 21 COMMISSIONER LETZ: Yeah. I just recommend 22 that we contact -- I think I know who they would 23 probably put on there, one or two people. But I think 24 we oughta just put a -- get someone designated from the 25 City because we're -- we need to coordinate with them. 51 1 COMMISSIONER BELEW: I agree. And also, if 2 the street gets -- is closed, gets closed, the City has 3 to be involved in that. 4 COMMISSIONER LETZ: It's a City street. 5 COMMISSIONER BELEW: Yeah. 6 COMMISSIONER LETZ: Yes. 7 COMMISSIONER PACES: The City has been 8 involved in all the planning meetings and -- 9 MS. PUTNAM: Yes. 10 COMMISSIONER PACES: -- discussions so 11 they're -- 12 COMMISSIONER LETZ: Right. 13 COMMISSIONER PACES: -- very much involved 14 in this project and -- 15 COMMISSIONER LETZ: Yeah. Right. 16 COMMISSIONER PACES: -- supportive. I don't 17 know about the financing part. 18 COMMISSIONER HARRIS: We need to designate 19 someone. 20 COMMISSIONER PACES: I agree. 21 MS. PUTNAM: If you have -- if you have a 22 specific person to appoint, we can go ahead and appoint 23 them and then hope that they're able to serve and 24 available. I don't see any reason why if they're 25 available they would not choose to do so. They -- the 52 1 City has been very supportive so far in this project. 2 COMMISSIONER LETZ: I'll would recommend 3 that we -- or you contact the City Manager and let him 4 designate one of his staff. 5 JUDGE KELLY: Just make it a City designee. 6 COMMISSIONER LETZ: Yeah. 7 COMMISSIONER PACES: That's fine. 8 MS. PUTNAM: Okay. 9 JUDGE KELLY: That would be seven. 10 MS. PUTNAM: And just kind of keep that 11 person open as a City designee. 12 COMMISSIONER LETZ: And just contact the 13 City Manager and he can -- 14 JUDGE KELLY: We -- 15 COMMISSIONER LETZ: -- designate. 16 JUDGE KELLY: -- we do that all the time in 17 public shareholders. So we got a motion and a second, 18 or we need a motion and a second? 19 COMMISSIONER HARRIS: Okay. I move that we 20 approve the list, plus the designee from the City. 21 COMMISSIONER BELEW: Second. 22 JUDGE KELLY: Got a motion and a second to 23 approve the committee of seven, which includes the City 24 designee for the selection review committee. Any 25 discussion? Those in favor say aye. Opposed? 53 1 Unanimous. 2 MS. PUTNAM: Thank you. 3 JUDGE KELLY: Okay. Now we're going to go 4 ahead and take a break and come back at 10 o'clock. 5 (Recess.) 6 JUDGE KELLY: Okay. Court is back in 7 session. The next item on the agenda is 1.13 consider, 8 discuss and take appropriate action for the Court to 9 approve an certificate of construction completion for 10 the Texas Department of Agriculture Project 7217045, the 11 East Kerr/Center Point Wastewater Collection Project, 12 Phases II and III. Mr. Hastings. 13 MR. HASTINGS: Thank you, Judge. The Phase 14 II and III contract was entered into and on the 15th day 15 of April, 2021 between Kerr County and QroMex 16 Construction Company for the construction of first time 17 sewer connections for low to moderate income residents 18 to connect to the East Kerr/Center Point wastewater 19 collection project constructed by the Texas Water 20 Development Board and the Texas Department of 21 Agriculture CEDAP funding. 22 This certificate of construction completion 23 for TDA, Texas Department of Agriculture, 7217045 funded 24 portion of the Phase II and III connections under 25 contract with QroMex certifies that all construction 54 1 work associated with 7217045, that project, has been 2 completed as of December 22nd, 2022. 3 And we're asking for the Court to approve 4 and authorize the Judge to execute that certificate of 5 completion. And I have Rosie Daily here with GrantWorks 6 to answer any questions that you might have. 7 MS. DAILY: Good morning. 8 JUDGE KELLY: At long last, right. 9 MS. DAILY: Yeah. Part one of two. We've 10 got one more to close in March -- or April. Yeah. Any 11 questions? 12 JUDGE KELLY: We have a motion to approve 13 the issuing the certificate of construction completion 14 for the project. Phase II and III, right? 15 MS. DAILY: Yes. Phase II and III of the 16 7217045 project. 17 COMMISSIONER BELEW: We have a motion. 18 JUDGE KELLY: We need a motion. 19 COMMISSIONER BELEW: I'll make the motion. 20 JUDGE KELLY: We've got a motion. Is there 21 a second? 22 COMMISSIONER HARRIS: Second. 23 JUDGE KELLY: Got a motion and a second to 24 approve issuing the certificate of construction 25 completion for the East Kerr/Center Point Wastewater 55 1 Collection Project, Phases II and III. Any discussion? 2 COMMISSIONER PACES: Yeah, I guess I'd just 3 like to hear from Charlie. You know, the project -- 4 QroMex is not done out there. So maybe for the public, 5 can you kind of explain -- 6 MR. HASTINGS: Absolutely. 7 COMMISSIONER PACES: -- why are we 8 completing this when there's still actively -- 9 MR. HASTINGS: There was -- there's two 10 funding sources that come from the Texas Department of 11 Agriculture. 7217045 and 7218055, I believe, is the 12 second one. And the 7045 has a completion date of 13 December 22nd, 2022, that they had to be done with 14 construction for that part of the funding. And they 15 were. And this certifies that they're done. 16 We still have 8045 -- or 55, which that 17 deadline is in April, coming up in April 2023. So we'll 18 probably be back in here in May, that following month, 19 to do the same thing. 20 COMMISSIONER PACES: Good. Thank you for 21 that. 22 MR. HASTINGS: You're welcome. 23 JUDGE KELLY: Any other questions? With 24 that, those in favor say aye. Opposed? Unanimous. 25 Next item is 1.14 consider, discuss, and 56 1 take appropriate action for the Court to make changes, 2 additions, and/or clarifications to the Kerr County's 3 Subdivision and Manufactured Home Rental Community 4 Regulations. Mr. Hastings. 5 MR. HASTINGS: Thank you, Judge. As we 6 discussed at the last Commissioners' Court, there's some 7 clarifications and changes that may need to be made to 8 the subdivision regulations and I think that -- I talked 9 with the County Attorney about this on Friday. And she 10 wanted this item to be discussed in Executive Session 11 before any action is taken on it. 12 JUDGE KELLY: Right. Okay. I just wanted 13 the public to hear that. So what we're going to do is 14 pass this and we're going to take that up in Executive 15 Session when we complete the consideration agenda. 16 So with that, we'll pass and move on to Item 17 1.15 consider, discuss and take appropriate action to 18 authorize the County Clerk to advertise for bids for the 19 2023 road construction project. Mr. Hastings. 20 MR. HASTINGS: The 2023 Road Reconstruction 21 Project consists of the reconstruction of Skyline Drive 22 located in the Center Point area at Precinct 2. Plans 23 and specifications have been prepared by the County 24 Engineer for the reconstruction of approximately one and 25 a half to two miles of County-maintained roads with the 57 1 focus for 2023 being Skyline Drive in Precinct 2. 2 In 2018, the Court adopted a policy to 3 reconstruct one and a half to two miles of roadway each 4 year. Below are the roads reconstructed in that time 5 frame. 6 So since 2018, these are the roads we've 7 been working on and are done. 2018, Indian Creek Road 8 and Rim Rock Road. 2019, Peterson Farm Road 9 Intersection with State Highway 27. That was a 10 realignment. Sutherland Lane Intersection with State 11 Highway 27, another realignment. Upper Turtle Creek 12 Road, Hermann Sons Road, and Elm Pass II Road. 13 In 2020, Wedgewood Lane and Wild Timber 14 Drive. In 2021, Westway Drive, Tree Lane, Roy Street, 15 Jonas Drive and Lowrance Street. And in 2022, Ranchero 16 Road and Sheppard Rees Road. 17 And back to that 2018, I realize we have two 18 roads in this County named Rim Rock. This is the one 19 that was in the Kerrville South area. 20 Attached is the advertisement which shows 21 the schedule. Got that attached for you. The County 22 Engineer requests that the Court -- the Court to 23 authorize the County Clerk to advertise for bids the 24 2023 Road Reconstruction Project, Precinct 2. 25 COMMISSIONER LETZ: Move for approval. 58 1 COMMISSIONER PACES: Second. 2 JUDGE KELLY: Got a motion and a second to 3 approve advertising for bids for the 2023 Road 4 Reconstruction Project as presented. Any discussion or 5 questions? 6 MS. DOWDY: I have a question. So it just 7 says advertised on January the 25th, 2023. 8 MR. HASTINGS: We'd like to do that, if 9 that's okay. 10 MS. DOWDY: It's in Precinct 2? 11 MR. HASTINGS: Yes. 12 MRS. DOWDY: Deadline for that submission 13 was Friday on the 20th at 5:00 p.m. I can try to get 14 something in but it's a pretty big space. 15 MR. HASTINGS: If you'll give me some 16 revised dates, I can scratch them in here. And then 17 adjust accordingly. 18 MRS. DOWDY: I would say -- 19 MR. HASTINGS: If we can do this Friday -- 20 we can do a Friday and a Friday in there. That still 21 works with my schedule. 22 MRS. DOWDY: They publish on -- oh. I would 23 have to use KDT. I was thinking Hill Country Community 24 Journal. KDT schedule is -- they do a Thursday paper, 25 don't they? 59 1 MR. HASTINGS: I need something bid this 2 week before Saturday in order to open the bids on the 3 13th of February. 4 MRS. DOWDY: I'll try to do KDT on the 26th 5 and then The Journal on the 1st. 6 MR. HASTINGS: That works. Thank you. 7 JUDGE KELLY: So there's a motion amendment? 8 COMMISSIONER LETZ: Yes. 9 JUDGE KELLY: Second approve with the new 10 amendment? 11 COMMISSIONER PACES: Yes. 12 JUDGE KELLY: Okay. Any other discussion? 13 Those in favor say aye. Opposed? Unanimous. 14 Item 1.16 consider, discuss and take 15 appropriate action for the Court to approve a final plat 16 for Apache Trace and accept the letter of credit No. 17 400692100 issued by Guadalupe Bank of Kerrville in the 18 amount of $1,317,014.00 as a financial guarantee for the 19 associated construction improvements. Mr. Hastings. 20 MR. HASTINGS: This proposal subdivides 503 21 acres off of FM 479 in Precinct 4 into 80 residential 22 lots ranging from 5 to 15 acres. And one that is 23 0.68-acre lots to be dedicated to the Road & Bridge 24 Department as a maintenance yard. That will be directly 25 off of FM 479. 60 1 They are asking for the roads to be 2 maintained by Kerr County, and they're willing to 3 dedicate a 0.68-acre lot to be used as a yard for road 4 maintenance. That's a good deal. 5 Access to the proposed subdivision will be 6 from FM 479, and there are four proposed roads totaling 7 approximately 16,850 feet, about 3.2 miles. The 8 developers have indicated they will seek county 9 maintenance, as I mentioned before, and they're 10 dedicating Lot A on that plat. It's a 0.68 acres 11 located off of FM 479 as a Road & Bridge maintenance 12 yard, and that's noted on the plat as such. 13 The County Engineer requests the Court 14 approve a final plat for Apache Trace and letter of 15 credit No. 400692100 issued by Guadalupe Bank of 16 Kerrville, Texas in the amount of $1,317,014.00 as a 17 financial guarantee for the associated construction 18 improvements. Precinct 4. 19 COMMISSIONER HARRIS: I move for approval. 20 COMMISSIONER BELEW: Second. 21 JUDGE KELLY: Okay. We got a motion and a 22 second to approve the final plat application for Apache 23 Trace and also to accept the letter of credit in the 24 amount of $1,317,014.00. Any discussion? 25 COMMISSIONER PACES: Yes. Charlie? 61 1 MR. HASTINGS: Yes, sir. 2 COMMISSIONER PACES: So the developer has 3 given us an undertaking that they will construct all the 4 roads within the subdivision to the County's new 5 standards? 6 MR. HASTINGS: Yes. Yeah. 7 JUDGE KELLY: We require that in all of 8 them. 9 COMMISSIONER PACES: Okay. 10 MR. HASTINGS: Well, these are being 11 constructed to the 2007 standards. This subdivision 12 is -- 13 COMMISSIONER PACES: So there's no concern 14 about taking them over then. 15 MR. HASTINGS: No. It'll be to our 16 standards. And our '07 standards and our brand new 17 standards are the same for the roads as well. It's -- 18 it's -- so they'll be good roads. 19 COMMISSIONER HARRIS: Well, I do have 20 concerns. And we've discussed it in the future going 21 down, you know, looking at alternatives instead of the 22 County taking them on. But this is already in the 23 works, and so that's why. 24 JUDGE KELLY: Well, and because you and I 25 have discussed it. What makes this more attractive to 62 1 me to accept it for County maintenance, is because they 2 are -- there is consideration. And we are getting a lot 3 for the yard on the west side of the County, which is 4 very important and very valuable to us. So -- 5 COMMISSIONER HARRIS: Without a doubt. 6 JUDGE KELLY: -- I'll work with the 7 developer who does favors for us like that. Any other 8 discussion? Those in favor say aye. Opposed? 9 Unanimous. 10 Item 1.17 consider, discuss and take 11 appropriate action for the Court to approve a revision 12 of plat for Kerrville Country Estates Section 2, Lot 26. 13 MR. HASTINGS: This proposal divides Lot 26, 14 currently 10 plus acres, into two lots. Lot 26N will be 15 five plus acres and Lot 26S, south, north and south, 16 will be five plus acres also. So they're both just 17 barely over five acres. Frontage for both lots will be 18 on Kerrville Country Drive. The lots may be served by a 19 water system or a private well. 20 These lots are located in Kerrville's ETJ, 21 extra territorial jurisdiction, but since both lots are 22 over five acres they're exempt from platting with the 23 City of Kerrville and only need to plat through Kerr 24 County. 25 County Engineer requests the Court approve a 63 1 revision of plat for Kerrville Country Estates, 2 Section 2, Lot 26, Volume 4, Page 131, Precinct 1. 3 COMMISSIONER BELEW: So move. 4 COMMISSIONER LETZ: Second. 5 JUDGE KELLY: Got a motion and a second to 6 approve a revision of plat for Kerrville Country 7 Estates, Section 2, Lot 26. Any discussion? Those in 8 favor say aye. Opposed? Unanimous. 9 Item 1.18 consider, discuss and take 10 appropriate action for the Court to conditionally 11 approve a revision of plat for Soledad Springs Estates 12 Lot 15 with the condition that the owner/developer pay 13 all delinquent taxes and provide tax certificates. 14 Mr. Hastings. 15 MR. HASTINGS: This proposal divides Lot 15, 16 7.18 acres, into two lots with a well tract. Lot 15A 17 will be 2.13 acres fronting on Gabe Road. Lot 15B will 18 be 5.01 acres fronting on Gabe Road and Sierra Road. 19 The Well Tract will be 0.04 acres, and it will be 20 accessed through a private well access easement. 21 Before lots can be sold, the subdivision 22 plat must be approved by the Court and filed with the 23 County Clerk. The owner/developer must provide all tax 24 certificates before the plat can be filed. We do have 25 the plat up there, the tax certs are not attached. I've 64 1 talked with Jackie. It will remain with Jody until the 2 tax certificates are brought in and we're anticipating 3 that to happen later today. 4 The County Engineer requests the Court 5 consider, discuss and take appropriate action to 6 conditionally approve a revision of plat for Soledad 7 Springs Estates Lot 15 with the condition that the 8 owner/developer pay all delinquent taxes and provide tax 9 certificates, Volume 3, Page 112, Precinct 1. 10 And I would like to add one more thing 11 before I hear a motion, is that I don't expect to see a 12 lot more of these like this, where the tax certs were in 13 here with a -- basically an application that is -- can 14 be considered incomplete. Our brand new subdivision 15 regulations makes it very clear; our old ones didn't. 16 But our new ones do. That if you bring in a plat to my 17 office, it has to have tax certificates attached to it, 18 and if they're not, it's incomplete. I won't bring it 19 to the Court until it's a complete application. 20 That plat, we've had it since last year. 21 We've had it before January 1. It is on the list the 22 Court approved for 2007 regulations. And the 2007 23 regulations are not implicitly clear that it has to be 24 attached when you bring it to my office. 25 JUDGE KELLY: Got a motion? 65 1 COMMISSIONER BELEW: I'll make a motion. 2 COMMISSIONER PACES: Second. 3 JUDGE KELLY: Got a motion and a second to 4 conditionally approve the revision of plat for Soledad 5 Springs Estates Lot 15 as presented. Any discussion? 6 MRS. DOWDY: The tax certificates, that's 7 State Law. So whether it was in the regulations or not, 8 it was always State Law. 9 MR. HASTINGS: That they can't be filed 10 unless they're attached. You're right. So they can 11 stay in Jody's office, but Jackie cannot file that until 12 tax certificates are attached. That's right. 13 MRS. DOWDY: And they have to be a zero 14 balance. And that has always been State law. 15 COMMISSIONER LETZ: This is something I 16 haven't -- we don't see very often. A shared well 17 contract. Headwaters is comfortable with the shared 18 well agreement? 19 MR. HASTINGS: Yes. That's -- and they had 20 to -- in order to make them comfortable with it, they 21 had to do what's on the plat before you and create a 22 separate well tract for that. 23 COMMISSIONER LETZ: Okay. 24 JUDGE KELLY: Okay. Any other questions? 25 SHERIFF LEITHA: You got somebody who would 66 1 like to comment. 2 MR. RATHER: I'd just like to say -- 3 JUDGE KELLY: You've got to step -- go to 4 the podium, please. Identify yourself. 5 MR. RATHER: Hello. My name is Joshua 6 Rather. I'm acting on behalf of Anna Collings, which is 7 the property owner. As soon as this gets approval, even 8 though it's not filed yet, immediately after I leave 9 here I'm going to go pick up a check and will be going 10 to get the tax certificate from KISD schools and will 11 bring it over here today and have it filed. 12 JUDGE KELLY: Very good. 13 MR. RATHER: Thank you for your time. 14 JUDGE KELLY: Any other discussion? Take a 15 vote. Those in favor say aye. Opposed? Unanimous. 16 I move on to Item 1.19 consider, discuss and 17 take appropriate action for the Commissioners' Court 18 approval regarding the general contract with Interstate 19 Barricades & Markings for various road striping from FY 20 21/22 seal coated roads. Ms. Hoffer. 21 MS. HOFFER: Before you is a striping 22 general contract for road striping from fiscal year 23 21/22 seal coated roads. These stripes were -- are for 24 roads that were striped prior to applying the new chip 25 seal last fiscal year. 67 1 The County Attorney has reviewed the general 2 contract with Interstate Barricades & Markings and told 3 me it was good to go. At this time I ask the 4 Commissioners' Court for their approval of the general 5 contract before you for striping on the various roads 6 listed. And those roads fall in Precinct 1, 2 and 3. 7 COMMISSIONER BELEW: Move for approval. 8 COMMISSIONER PACES: Second. 9 JUDGE KELLY: Got a motion and a second to 10 approve the general contract with Interstate Barricades 11 & Markings for road striping as presented. Any other 12 discussion? Those in favor say aye. Opposed? 13 Unanimous. 14 MS. HOFFER: Thank you. 15 JUDGE KELLY: Item 1.20 consider, discuss 16 and take appropriate action for the Commissioners' Court 17 to set a public hearing regarding the proposed change of 18 private road named "Cheryl Drive South" to "Big Boot 19 Hill South." Precinct 4. Miss Hoffer. 20 MS. HOFFER: Ashley Middleton applied 21 through the Kerr 911 office on January 5th, 2023 to 22 change the existing private road name of Cheryl Drive 23 South to the new name of Big Boot Hill South. 24 At this time, I ask the Commissioners' Court 25 to set a public hearing for Monday, March 13th, 2023 at 68 1 10:00 a.m., regarding the change of private road name of 2 Cheryl Drive South to the new private road name of Big 3 Boot Hill South. And this is in Precinct 4. 4 And I just wanted to explain on this. There 5 is two separate property owners with this. That's -- 6 Commissioner Harris and I decided that setting a public 7 hearing would probably be a smart thing to do on this. 8 COMMISSIONER HARRIS: I move for approval. 9 COMMISSIONER LETZ: Second. 10 JUDGE KELLY: Got a motion and a second to 11 approve changing the name from Cheryl Drive South to 12 Big Boot Hill South, setting a public hearing for that, 13 right? 14 COMMISSIONER HARRIS: Right. 15 JUDGE KELLY: Any discussion about it? 16 Those in favor say aye. 17 Is Cheryl going to attend the public 18 hearing? 19 MS. HOFFER: No, I don't know. 20 COMMISSIONER HARRIS: We'll see. 21 MS. HOFFER: I invited her. 22 JUDGE KELLY: Item 1.21 consider, discuss 23 and take appropriate action to ratify and confirm the 24 Hazard Mitigation Grant Program application for the Fire 25 Management Assistance Grant FM-5420 for the County 69 1 Hazard Mitigation Plan Update. Ms. Putnam. 2 MS. PUTNAM: Hello. At this point is -- is 3 to -- we're doing a -- kind of a backup grant, I guess, 4 for the Hazard Mitigation Grant Program that is in the 5 process of being written on behalf of several entities 6 and ourself. We do currently have a BRIC grant 7 application out but GrantWorks in case that that one 8 does not go through, They -- we had a deadline of 9 January 20th for this alternate choice. So just asking 10 for you to ratify and confirm the signature as a backup 11 grant option. 12 JUDGE KELLY: And all this is being done in 13 collaboration with TDEM, right? 14 MS. PUTNAM: Yes. 15 JUDGE KELLY: And they asked us to do it and 16 it had to be done and there was a deadline. And I asked 17 the boss if it was okay so I signed it. Now we're here 18 trying to get it confirmed. 19 COMMISSIONER BELEW: People might be 20 wondering what BRIC and TDEM are. 21 MS. PUTNAM: TDEM is Texas Department of 22 Emergency Management. So it's kind of like Texas's 23 FEMA. 24 COMMISSIONER BELEW: And the BRIC grant? 25 MS. PUTNAM: The BRIC is -- 70 1 MR. HASTINGS: Building Reliable 2 Infrastructure. 3 MS. PUTNAM: What Charlie said. 4 MR. HASTINGS: I don't know what the C and 5 the K stands for but the B and the R and I. 6 COMMISSIONER BELEW: Taxpayers need to know 7 this. 8 MR. HASTINGS: The County sends this. The C 9 probably stands for county. 10 COMMISSIONER LETZ: I move we approve the 11 agenda item. 12 COMMISSIONER HARRIS: Second. 13 JUDGE KELLY: Got a motion and a second to 14 approve the -- confirming the Hazard Mitigation Grant 15 application as submitted. Any discussion? 16 JUDGE KELLY: Seriously. I did ask the 17 boss's permission to do it. Or actually she asked me if 18 I would do it. So those in favor say aye. Opposed? 19 Unanimous. 20 Moving on to Item 1.22 consider, discuss and 21 take appropriate action to submit the FY-22 State 22 Criminal Alien Assistant Program reimbursement grant 23 from the Office of Justice Programs of the U.S. 24 Department of Justice on behalf of the Kerr County jail 25 and allow County Judge to sign same. Miss Putnam. 71 1 MS. PUTNAM: Okay. We're asking permission 2 to go ahead and do the application for the SCAAP grant. 3 This will be fiscal year 2022 based upon the census at 4 the jail. It's going to be around $25,000. We don't 5 know yet what the reimbursement will be until we submit 6 the application with the County Jail's information. But 7 just looking for the annual reimbursement grant. 8 In 2020, we -- we received $25,023.00 and in 9 2021, we received $29,200.00, so it will be around the 10 same. Somewhere in that ballpark. 11 COMMISSIONER LETZ: Move for approval. 12 COMMISSIONER BELEW: Second. 13 JUDGE KELLY: Got a motion and second to 14 approve filing for reimbursement grants as presented 15 with the Office of Justice Program and U.S. Department 16 of Justice on the jail. Any discussion? 17 COMMISSIONER BELEW: Yes. 18 COMMISSIONER LETZ: Yes. 19 COMMISSIONER BELEW: Oh, go ahead. 20 COMMISSIONER LETZ: We have talked about 21 having a workshop on who's administering all these 22 grants as we're getting more and more of them. Can we 23 have on that our agenda to set that workshop so we can 24 get it done? 25 MS. PUTNAM: In the -- in the next agenda 72 1 item I'm going to be giving a, kind of, recap of what I 2 have been doing. And that's one of the things I was 3 going to discuss with you is the fact that we do want to 4 do some direct workshop because I've taken over some 5 grants that exist, I've initiated some new grants, and 6 then I've just assisted with some current ones that are 7 just kind of staying there. 8 So Jody and I have been working on some 9 procedures as far as how we would go with this position 10 forward. But definitely a workshop is something that -- 11 that is in the works. 12 COMMISSIONER LETZ: Well, that's fine. I 13 just want to make sure we set it. 14 JUDGE KELLY: So we got a motion and a 15 second to accept the reimbursement grant as presented. 16 Any discussion? 17 COMMISSIONER BELEW: Yes. I -- I had one 18 for the Sheriff. How much does this offset actual cost, 19 percentage wise? Got any idea? 20 SHERIFF LEITHA: No. Not a percentage. I'd 21 say a small amount. But it does help. 22 COMMISSIONER BELEW: Yeah. Okay. I just -- 23 JUDGE KELLY: So the public understands, 24 KCSO, the Sheriff's office, is actively pursuing these 25 grants and is working with Noel to do it. 73 1 COMMISSIONER BELEW: But it's -- because 2 it's an expense to the County but it doesn't even come 3 close to covering that expense. 4 SHERIFF LEITHA: No, not even close. 5 JUDGE KELLY: No. 6 MS. PUTNAM: No. Sylvia over at the jail, 7 she ends up taking the reimbursement grant and 8 allocating it in numerous different ways to subset some 9 of their additional costs that they have, so she takes 10 this money and then uses it for numerous different 11 things. There's a list. And so she has the option of 12 putting it were it's needed. It's not a huge sum of 13 money, but at least we're getting something back. 14 COMMISSIONER BELEW: You can barely buy a 15 sidewalk out here for that. 16 COMMISSIONER HARRIS: Exactly. Every little 17 bit helps. 18 JUDGE KELLY: Okay. Let's take a vote. 19 Those in favor say aye. Opposed? Unanimous. 20 Now, we've been talking about all these 21 grants. Let's go to Item 1.23, which is the annual 22 review from the grant administrator and grant award 23 updates from December 2021 to January of 2023. 24 Ms. Putnam. 25 MS. PUTNAM: Okay. So I wanted to get 74 1 together with you to let you know what I've been working 2 on since my position has been here for about a year. 3 And it's been extremely fluid. Everything's kind of 4 changed. It's been a learning curve for not only myself, 5 but the Court, other departments, and everyone else. I 6 know you see me all the time but I wanted to recap 7 exactly what I have been doing in my office so you would 8 all be aware of what's happening and what kind of future 9 plans are tentatively at this point. 10 I did give you guys a spreadsheet, and I 11 broke it down a little bit to three different sections. 12 The first section is just new grant funding. These 13 would be grants that I have written for new funding. 14 And that total -- I've written four grants. One of 15 which, the Feral Hog Abatement Grant, I still have not 16 heard yet back from the Texas Wildlife Services. 17 COMMISSIONER HARRIS: I think that ship has 18 probably sailed by this time. 19 MS. PUTNAM: I think it has. At this -- I 20 did send an e-mail to ask, but I have a feeling that by 21 this point in time we probably did not get awarded that 22 grant. The other three we did get awarded on those 23 three, and the total for those three together was 24 $887,200.00. That included the body worn camera grant 25 at $74,660.00, and that gives us -- 60 body worn cameras 75 1 for our commissioned officers, which would include not 2 only the Sheriff's Office but our Constables and Animal 3 Control Services. 4 We also had the Operation Lone Star Grant in 5 the amount of $660,000.00, and that is a lot of 6 equipment. We did not get funded quite as much as we 7 wanted but across the board they had taken off vehicles. 8 So that's the primary reason it wasn't quite as much. 9 Vehicles are really hard to come by and all those grants 10 have been pretty much not being funded anywhere for any 11 sort of vehicle purchases. 12 Then we also have the Bullet-Resistant 13 Shield Grant in the amount of $152,000 plus. And that 14 is to got the bullet-resistant shields, which is also 15 the grant that's been out there right now. 16 So those are the new grants that have been 17 written from my office. So that the annual grant 18 funding or formula grant funding, the SCAAP grant which 19 you just did, that's one of those that I've taken over 20 from the jail, kind of assisted with a couple of them 21 this year in getting it organized. Working with Sylvia 22 pretty closely with that one as well. 23 I've helped some of the Departments also in 24 editing or wording or writing their grants, but not 25 actually written it. If the County office wants to 76 1 continue keeping their grants in-house, they are more 2 than welcome to do so. If they want my services, I will 3 help them however they want, whether it's just 4 reviewing, editing or if it's writing or researching, 5 whatever is needed. So we've had a couple of those. 6 And then we also have the Indigent Defense 7 Formula Grant, which we don't know how much that's going 8 to be over yet. But I also kind of took that one on. 9 It's very simple. So that one's not very difficult. 10 But it is something we also do annually that takes it 11 off of the Auditor's desk or having to do it every year. 12 The primary focus for me over this year is 13 not just the grants. It's ended up being kind of some 14 special projects, especially with this ARPA funding. 15 But when I first got to the office, I jumped in to FEMA 16 grants. We were trying to get reimbursement from the 17 winter storm. That was a lot of damages to the road. 18 $700,000 plus. Worked with Road & Bridge Department and 19 County Engineer at length, extensively to try to get 20 reimbursement for those funds. 21 We went over high water to try to get them 22 but in the end, FEMA denied it. They said that we were 23 unable to prove that the damage to the roads was caused 24 by the winter storm because we didn't take pictures of 25 the roads prior to the incident. And we -- we just 77 1 don't have somebody going around taking pictures of the 2 roads. It's not a County position. So we just did not 3 have that evidence. So unfortunately, much to my 4 dismay, that was not -- that one did not go to fruition. 5 Also worked very heavily on the countywide 6 communication system. I worked with GrantWorks and the 7 Sheriff's office and other involved parties to make sure 8 that we did meet the standards of the ARPA procurement 9 requirements for the Federal procurement requirements as 10 well as what our procurement policies are, which we 11 follow the State of Texas. 12 I acted as the sole point of contact and 13 orchestrated the site visits with the different 14 entities. Tried to make sure that everything was done 15 in a way that was easily understandable by all parties 16 and also remained a fair and competitive bid process. 17 And that ended up working out very well. That was also 18 another difficult project that I jumped in on. But both 19 of those while big, great learning experience and really 20 taught me a lot. I'm very fortunate that I do have some 21 experience from the other side of the bid process as a 22 vendor in these same types of portals and things. So 23 while I go in on our end to see what we're requesting of 24 people, I know what they're looking at when they go in 25 to look. So it makes -- it makes these things a little 78 1 bit more conceivable for me as I'm trying to do them. 2 We also have our mitigation plan, which you 3 also just approved that secondary grant just in case 4 that doesn't go through. I worked on that with 5 Emergency Management with Dub Thomas and also with 6 GrantWorks to write that. We are still trying to also 7 get the generators for the Volunteer Fire Departments. 8 That's another grant that I've been working on with 9 GrantWorks as well. 10 We had the grant for Court training and 11 court appointed adult victim service advocates for 12 commercial sexual exploitation with Mercy Gate 13 Ministries. I worked with them, and I drafted the MOU 14 for -- for that for the County and attorney and for them 15 in order to make sure that we are fully protected and 16 everything runs seamlessly that way. 17 Now I am onto the Veterans' Pathway Project, 18 which is the latest project that I'm working on. That's 19 still the biggest one. And although I have done a 20 little to help some other -- not agencies, if -- if they 21 need help with something, and I have some time, at their 22 discretion -- at the judge's discretion will assist them 23 in any way I possibly can if it's not going to be too 24 time consuming. 25 COMMISSIONER BELEW: By that, you mean 79 1 somebody that's applying for a grant, you give them some 2 pointers? 3 MS. PUTNAM: Well yes. Like for -- if -- 4 for the Kerr 911, they were going out for RFP's and 5 wanted another set of eyes to make sure that they did 6 not miss any of the language or inputting -- not 7 changing the names from a template. So I just kind of 8 quickly read through it and made sure that everything 9 that was supposed to be there was there and that it was 10 done. 11 And then I do have some agencies that have 12 called and asked if I've seen any grant funding out 13 there. And I'll just keep them on my list. If I see 14 something that will assist a non-profit, then I'll go 15 ahead and forward that over to them, the grant 16 announcements so they can look into it. I have not -- I 17 have not found many of those but there has been a couple 18 of times that I'll see something that one of our 19 non-profits around here could use that we would not go 20 for as a County. 21 And for future, we are looking into doing a 22 workshop. I've created a few forms in order to do grant 23 inquiries for counties departments that would like to -- 24 that have either already found an opportunity themselves 25 and they want to go for that grant opportunity or if 80 1 they're looking for something specific. One of the 2 things that I found is we really need to have data. So 3 if they're looking to start a new project or they want 4 to supplement their current project, I need to have 5 data. By the time the grant project comes out or the 6 announcement, there's just a certain amount of time to 7 write it. And if they haven't gotten their data all 8 together, I won't have time to write it and gather the 9 data. So a grant workshop will greatly assist in the 10 departments knowing what they need to have to bring 11 forth to me in order to actually write a grant, if 12 they're looking for new funding or supplemental funding 13 for their programs. 14 I've said it on numerous meetings and 15 projects. I've got to learn a lot about different 16 things that are happening in the County, just in case 17 for some reason there's something I can bring forth to 18 the table as far as grant opportunities. I've gotten to 19 meet a lot of different people. It's been really 20 interesting and a huge learning experience and I've 21 enjoyed it very much. 22 And I do have a list of departmental funding 23 of different departments have asked for certain things 24 that I haven't found the funding for. A lot of people 25 want vehicles, which there's no way to get vehicles 81 1 right now. And I think that's about all that I've had 2 going on. Do y'all have any questions? 3 COMMISSIONER LETZ: Just schedule the 4 workshop. 5 COMMISSIONER HARRIS: Yes. You know, we've 6 got a one-year history now that we didn't have a PR -- 7 I mean a grant administrator before. Now we do, and you 8 know, and we can see what's worked good and what needs 9 improvement and so that's a good reason to have a 10 workshop. 11 JUDGE KELLY: Well, and one of the things I 12 want to cover in the workshop, and I think we all agree 13 a workshop is -- would be helpful for us, is for 14 everybody to understand the process of getting Noel 15 involved. Because there is -- there's a gatekeeping 16 process. We have to approve applying for those grants 17 and keep Jody as her supervisor. And they stay busy 18 with these grants. 19 We're trying to have the Department Heads or 20 the Elected Officials get approval for what they're 21 trying to do. Then we turn them loose, without 22 everybody just bombarding her directly. Try to keep 23 some kind of flow. 24 COMMISSIONER BELEW: Right. 25 COMMISSIONER LETZ: The other thing we 82 1 really need to go over at the workshop is monitoring the 2 grants. I mean, we apply for a lot. And all of them 3 have very specific requirements, and that money is kind 4 of in limbo until we fulfill the obligations to the 5 grant. 6 JUDGE KELLY: Well, and the truth of the 7 matter is, if we -- Noel is not really the grant 8 administrator unless she is the grant coordinator. And 9 for the public out there, when we say writing grants, 10 that's writing applications for those grants. And so -- 11 COMMISSIONER LETZ: But I mean it's like, 12 you know, I don't know the reporting. If we get a 13 $10,000 grant, well it may cost us -- there's a cost for 14 us to administer that grant. And we need to look at the 15 cost benefit analysis of all these grants. Some of them 16 are a lot more reporting. Some of them don't have a lot 17 of reporting. But we need to really look at that. That 18 needs to be part of the decision if we're going to apply 19 for those grants. And it's great to get to apply for 20 them, but there's a personnel side for monitoring all 21 these grants. 22 MS. PUTNAM: Once we have a grant in the 23 process, so you have me -- if I'm the one writing it -- 24 you have me as the one writing it, but then I no longer 25 have access. Even if I wanted access, I don't have 83 1 access, and I especially did not have access to the data 2 to do the management portion. So you have reporting 3 requirements. So that would fall upon the Department 4 that applied. 5 But then at the same time you also have the 6 expense of the Auditor. The Auditor is doing all the 7 financial reporting, and also still adding additional 8 work to her end. So the grants, while they do give a 9 lot of money, there is still a lot of procedure that 10 goes into keeping them -- keeping them current and up to 11 date and following all the procedures. And at some 12 point it gets off my desk where I don't have the 13 capability of doing it because I don't have the -- I 14 don't have the authorization to be at that point, in the 15 portals or even access to the data for reporting. 16 JUDGE KELLY: But the first tier 17 administration ought to be the applicant. The 18 Department or the office applying for the grant. 19 MS. PUTNAM: Uh-huh. 20 JUDGE KELLY: And then there are other 21 requirements to administer these grants. If they're big 22 grants, like the ARPA stuff and the wastewater line, all 23 those grants that we did, we worked with GrantWorks on 24 that. With Rosa. So we've got that. But it is 25 something we need to do in a workshop and make sure we 84 1 have got it all mapped out. 2 COMMISSIONER LETZ: And I don't know if the 3 Auditor -- this is really more a workshop thing. But, 4 you know, as I think Scott does a lot for the Sheriff's 5 Department right now. But, you know, it's -- I mean we 6 need to make sure that all those are followed because it 7 doesn't go back on the Sheriff, it comes back on us if 8 something's not done right. 9 COMMISSIONER BELEW: Right. 10 COMMISSIONER HARRIS: And something else to 11 discuss is prioritize. You know, just like that hog 12 grant. It's a very small fish compared to all these 13 others. And how much time does she need to spend on 14 that compared to more qualified ones. 15 JUDGE KELLY: Okay. 16 COMMISSIONER LETZ: So when are we -- 17 JUDGE KELLY: Thank you. 18 COMMISSIONER LETZ: -- going to do the 19 workshop? 20 MS. PUTNAM: Yes. Thank you. 21 COMMISSIONER BELEW: I'm waiting on my 22 workshop. We don't have a date for that one either. 23 COMMISSIONER LETZ: For roads? 24 COMMISSIONER BELEW: Yeah. 25 COMMISSIONER LETZ: How about the 20th? 85 1 COMMISSIONER BELEW: That would be fine for 2 me. 3 MRS. GRINSTEAD: That was a date that 4 Heather was not available and she wants to be here. 5 JUDGE KELLY: Who? 6 MRS. GRINSTEAD: Heather. 7 JUDGE KELLY: Oh, okay. 8 MRS. GRINSTEAD: I think that was the week 9 she was not available. We're just coordinating 10 calendars at this point. 11 JUDGE KELLY: March 6th? 12 COMMISSIONER HARRIS: 9 o'clock. Is that 13 good for the rest of y'all? 14 JUDGE KELLY: That's what we usually do. 15 COMMISSIONER BELEW: Which one are we doing? 16 JUDGE KELLY: March 6th. 17 COMMISSIONER BELEW: Which workshop? 18 COMMISSIONER LETZ: I'd do both of them. 19 COMMISSIONER BELEW: Okay, good. 20 JUDGE KELLY: If we're going to get into 21 pigs and muds and whatever we're going to do, then we 22 oughta have -- the difference between these different 23 districts. There's several different things to choose 24 from. 25 COMMISSIONER LETZ: I think we need to know 86 1 what's available to us. 2 JUDGE KELLY: Yeah. Well, Noel will come 3 talk to us about it. 4 COMMISSIONER BELEW: The only one I've 5 looked into is the PIDS(phonetic), because it 6 specifically talks about roads. 7 COMMISSIONER HARRIS: I think our friends in 8 Medina County have offered to talk to us about it, I 9 thought. I could reconfirm. 10 COMMISSIONER BELEW: Can you come to one of 11 those, Bob? 12 MR. REEVES: Yeah, I'd be glad to. 13 JUDGE KELLY: Got that. Let's move on to 14 the next item. At long last, Item 1.24 consider, 15 discuss, and take appropriate action to approve the 16 lease agreement for a vehicle for Constable Precinct 4. 17 SHERIFF LEITHA: All right. We're kinda -- 18 at the Sheriff's Office we're trying to help -- kind of 19 tasked to help Brad out to find a vehicle. So we were 20 able to locate a 2023 Chevy Silverado 1500 four by four. 21 Total capitalize 26,424. His monthly payment will be 22 948. Just in his budget, because he's already budgeted 23 for well over that for the next 8 months for the lease 24 payment. So he's -- he's actually under budget of what 25 we -- what he had put in his budget. 87 1 COMMISSIONER BELEW: $900 a month? 2 JUDGE KELLY: You've been working on this 3 for what, a year, Brad? 4 SHERIFF LEITHA: That includes the 5 maintenance program. 6 CONSTABLE RIDER: A little over a year. 7 Yes, sir. 8 OFFICER GAIGE: A little over a year. 9 COMMISSIONER BELEW: This is a lease. Which 10 means it's how many years? 11 OFFICER GAIGE: Yeah, Enterprise. 12 Enterprise program, it's 48 months term. 13 JUDGE KELLY: We put this in the budget for 14 him over a year ago. 15 COMMISSIONER BELEW: I know. And he 16 couldn't get the car dealer to deliver. 17 OFFICER GAIGE: So I know Enterprise, 18 they're going to be here next Commissioners -- the 13th. 19 They'll be down here giving an update on what it is. We 20 had a meeting last week with them. And, you know, we're 21 slowly seeing all the vehicles are starting to come in 22 now. GMC actually did a back-to-back production. So 23 they finished their '22s and '23s and they started on 24 some of their '24s. So we're starting to see them. 25 On the dealerships, like Caldwell Fleet and 88 1 Silsby, they're overwhelmed right now with all those 2 fleet vehicles that are coming in so they're pushing 3 them out to all the places that ordered vehicles. So 4 we're slowly starting to see it come back up. 5 COMMISSIONER BELEW: So this is over 6 $50,000.00 before equipment is put in it? 7 OFFICER GAIGE: It's under 46. It's 46,000. 8 It's under 50,000. 9 COMMISSIONER BELEW: 46,000. What is it 10 with equipment? 11 CONSTABLE RIDER: Probably close to 75. 12 Roughly. But that being said, Commissioner, the 13 camera's brand new. We just had that installed. All I 14 had to do was just swap it over. The lights on the 15 current truck, even though there's not enough I did 16 acquire a light bar that we can have installed. So 17 it'll be 360 degrees. So a lot of the lighting and the 18 camera stuff is already taken care of. 19 COMMISSIONER BELEW: You already had it. 20 CONSTABLE RIDER: Yeah, on the existing 21 truck. So -- so it doesn't -- it doesn't raise to that 22 price. And totally and honestly to answer your 23 question, it would be somewhere in that value range. 24 Once it's totally rigged out. 25 JUDGE KELLY: But it's been in that 70, 89 1 $75,000 range for years now. 2 COMMISSIONER HARRIS: Okay. I move for 3 approval. 4 COMMISSIONER BELEW: Second. 5 JUDGE KELLY: We got a motion and a second. 6 And finally approve the lease for Constable Precinct 4 7 vehicle. 8 COMMISSIONER BELEW: Well, we did this 9 before. Let's hope it works this time. 10 CONSTABLE RIDER: It kept changing and -- 11 OFFICER GAIGE: This -- this vehicle, 12 speaking to Enterprise, it's actually on the ground at 13 Caldwell right now. So we're just waiting for approval 14 of the Court so it'll be shipped out. 15 COMMISSIONER BELEW: What is it again? 16 OFFICER GAIGE: Oh, also authorization for 17 the Judge to sign the e-document. 18 COMMISSIONER HARRIS: What brand is it 19 again? 20 OFFICER GAIGE: Chevy Silverado. 21 COMMISSIONER HARRIS: Okay. 22 JUDGE KELLY: Okay. Any other discussion? 23 Those in favor say aye. Opposed? Finally got it, Brad. 24 MR. RIDER: Well, it's not here yet, Judge, 25 but it's one step closer, you're right. 90 1 COMMISSIONER HARRIS: Count the chickens 2 before they hatch. 3 JUDGE KELLY: The next agenda item is 1.25 4 consider, discuss and take appropriate action to accept 5 the Racial Profiling Report for Constable Precinct 4. 6 CONSTABLE RIDER: Judge, this is just the 7 annual report that is required every year. 8 COMMISSIONER HARRIS: I move for approval. 9 COMMISSIONER LETZ: Second. 10 COMMISSIONER BELEW: Do we accept the 11 report? Yeah. Okay. Second. 12 JUDGE KELLY: We've got a motion and a 13 second to accept the Racial Profiling Report of Precinct 14 4. All those in favor say aye. Opposed? Unanimous. 15 Thanks, Brad. 16 1.26 consider, discuss and take appropriate 17 action to approve the Cailloux Foundation Challenge 18 Grant No. 2022019 donation in the amount of $150,000.00 19 to the Kerr County Sheriff's Office for equipment fund. 20 SHERIFF LEITHA: Yes. I'm looking for the 21 Court's approval to be able to accept this. And I'll 22 kind of expand on this, especially for you, Jonathan -- 23 Commissioner Letz. One thing, I'm a big advocate of 24 grants as you've seen. You know, they call it free 25 money. Well, the free part is you get -- you know, you 91 1 gotta keep up with it. I'm going to explain to y'all 2 some are easy. This is a very easy one. There's two 3 qualifications for $150,000.00. Some are more 4 difficult, like Operation Lone Star. I've got to 5 compliment Gaige, he does a really good job. That's one 6 of his primary functions to oversee these grants. 7 Basically with us, we'll go out there and 8 identify, we'll look for a grant. You know, they're 9 there. One thing in our business, law enforcement, 10 there's tons of grants. I get vendors all the time say 11 hey, have you looked here? I mean, there's thousands 12 and thousands of dollars. But we have to justify what 13 we want to get, what we're going to get out of them. 14 Operation Lone Star is $660,000.00. That's 15 a lot of money for equipment that would be hard for me 16 to come to y'all and get. But there is a lot of 17 requirements to keep up with that grant. 18 But basically we'll go out there and we'll 19 identify them. We'll get with Noel, we'll see if we're 20 going to write them or if she's going to write them or 21 if we're going to do them together. I know she's busy, 22 you know, we have the capability to write them ourselves 23 but, you know, we'll go through her. And then, once we 24 identify and we get awarded it, then the way it works 25 with us is there is a lot of responsibility and that's 92 1 Scott's job, Lieutenant Gaige's job to oversee that. 2 There's -- like I said, we will keep up with the 3 requirements. 4 But as far as the Sheriff's Office, you 5 know, we're more than happy to take care of our own 6 grants. And you know, I know she can't keep up with all 7 of it. There's so many -- there's so many different 8 things you've got to keep up with. 9 This one, for example, this is one we went 10 after with the Cailloux Foundation, $150,000.00 matching 11 grant. What are the requirements? They give us one 12 year to come up with $150,000.00, somebody to match it. 13 We did it in two months. 14 The second qualification is that we order a 15 BearCat. Those are the two qualifications done. So 16 that's what I'm here today, to get y'all approval and be 17 able to accept this $150,000 matching grant and we 18 pretty much have met the two requirements. 19 COMMISSIONER HARRIS: I move for approval. 20 COMMISSIONER PACES: Second. 21 JUDGE KELLY: We have a motion and a second 22 to approve the matching grant from the Cailloux 23 Foundation Challenge. Any discussion? 24 COMMISSIONER LETZ: Question, Sheriff. The 25 other $150,000. That's held by your foundation -- or 93 1 the Sheriff's foundation? 2 SHERIFF LEITHA: Yeah, they raised like 3 $187,000 for us. 4 COMMISSIONER LETZ: And that's going to be a 5 separate action? And that's going to be donated to the 6 County? 7 SHERIFF LEITHA: Yes. 8 COMMISSIONER LETZ: Or that portion of it? 9 SHERIFF LEITHA: Yeah, they pay directly to 10 the vendor. 11 COMMISSIONER BELEW: That's County 12 equipment, is that -- I think it has to go through the 13 Court, accepting it. 14 COMMISSIONER LETZ: I guess they could go -- 15 I would check with Heather on how this transaction has 16 to go. Whether the money is donated to the County to 17 your Equipment Fund and then the County pays it, because 18 this money is coming into the County. 19 SHERIFF LEITHA: Correct. 20 COMMISSIONER LETZ: So -- 21 SHERIFF LEITHA: All right. Well -- 22 COMMISSIONER LETZ: -- I'd just check with 23 Heather on it. 24 COMMISSIONER HARRIS: I'm sure it won't be a 25 problem either way. 94 1 SHERIFF LEITHA: Yeah. No, we're good. 2 JUDGE KELLY: You met the criteria. Now we 3 just have to figure out the paperwork. 4 SHERIFF LEITHA: The good thing is we got 5 the money. 6 COMMISSIONER LETZ: The hard part is done. 7 SHERIFF LEITHA: The hard part is getting it 8 accepted. 9 COMMISSIONER BELEW: That might not have 10 been the hardest part. Make sure the paperwork gets 11 done. 12 COMMISSIONER LETZ: Thanks go out to the 13 Cailloux Foundation. Appreciate their help. 14 JUDGE KELLY: Okay. Those in favor say aye. 15 Opposed? Unanimous. 16 1.27 consider, discuss and take appropriate 17 action to approve a $50.00 donation from a citizen to 18 the Sheriff's Equipment Fund. 19 SHERIFF LEITHA: Yes. Just looking for 20 y'all's approval to be able to accept this $50.00 from a 21 citizen, and we'll put it in our equipment fund. 22 COMMISSIONER BELEW: Move for approval. 23 COMMISSIONER LETZ: Second. 24 JUDGE KELLY: Got a motion and a second. 25 Those in favor say aye. Opposed? Unanimous. 95 1 1.28 consider, discuss and take appropriate 2 action to appoint Ed Story to the Emergency Services 3 District No. 3 board to replace Dennis Brown for a 4 two-year term. Commissioner Paces. 5 COMMISSIONER PACES: Yes. Basically ESD 6 No. 3 has been in existence for just over a year. 7 Dennis Brown was one of our first directors, and he was 8 appointed for a two-year term. But for personal reasons 9 he has requested to step down, and we have found another 10 member of the community who's highly respected and over 11 qualified for this, but Ed Story has accepted stepping 12 up. And so I'm moving that we go ahead and appoint Ed 13 Story to ESD No. 3 for a two-year term. 14 COMMISSIONER LETZ: Second. 15 JUDGE KELLY: We got a motion and a second 16 to appoint Ed Story to ESD No. 3. Any discussion? 17 Those in favor say aye. Opposed? Unanimous. 18 Item 1.29 consider, discuss and take 19 appropriate action to reappoint Geoff Gannaway and Doug 20 Hill to the Emergency Services District #4 board for a 21 two-year term. Commissioner Harris. 22 COMMISSIONER HARRIS: Yes. These two 23 gentlemen started out on one-year terms when we started 24 the ESD No. 4, and that term is expired, and they both 25 want to re-up, and this will be for a two-year term now. 96 1 So I move for approval. 2 COMMISSIONER BELEW: Second. 3 JUDGE KELLY: Got a motion and a second to 4 reappoint Geoff Gannaway and Doug Hill to ESD No. 4. 5 Any discussion? And that's for a two-year term? 6 COMMISSIONER HARRIS: Yes. 7 JUDGE KELLY: Any discussion? Those in 8 favor say aye. Opposed? Unanimous. 9 Let's move on to Item 1.30 consider, discuss 10 and take appropriate action to approve the contract with 11 Hill County Cares and allow the County Judge to sign the 12 same. This is just up for renewal. 13 COMMISSIONER BELEW: Move for approval. 14 COMMISSIONER LETZ: Second. 15 JUDGE KELLY: Got a motion and a second to 16 renew the contract with Hill Country Cares. Any 17 discussion? Those in favor say aye. Opposed? None. 18 Item 1.31 consider, discuss and take 19 appropriate action to approve contract with Xerox for 20 Human Services Department. Ms. Hernandez. 21 MS. HERNANDEZ: Good morning, Judge and 22 Commissioners. We are requesting to go into a contract 23 with Xerox. Currently, we are with Ricoh. We are 24 requesting to go -- oh, Ubeo. We're going to go with 25 Xerox. They are a little cheaper -- a lot cheaper. So 97 1 we are requesting to go with Xerox. Our contract is up 2 as of this month. So we'd be coming back to you guys to 3 release the contract with Ubeo. 4 COMMISSIONER LETZ: Has the County Attorney 5 looked at the contract yet? 6 MS. HERNANDEZ: Yes. 7 COMMISSIONER LETZ: Move for approval. 8 COMMISSIONER BELEW: Second. 9 JUDGE KELLY: Got a motion and a second to 10 approve the contract with Xerox and the Human Resources 11 Department. Any discussion? Those in favor say aye. 12 Opposed? Unanimous. 13 MS. HERNANDEZ: Thank you. 14 JUDGE KELLY: Thank you. 15 Item 1.32 consider, discuss and take 16 appropriate action to approve the request for Kerr 17 County pro rate distribution of proceeds from the 18 tobacco settlement permanent trust account and authorize 19 County Judge to sign same. Ms. Shelton. 20 MRS. SHELTON: Yes. This is an annual 21 report that we file. The Texas Department of State 22 Health Services. They're the ones that are distributing 23 the Tobacco Settlement money. 24 COMMISSIONER BELEW: Move for approval. 25 COMMISSIONER LETZ: Second. 98 1 JUDGE KELLY: Got a motion and a second to 2 approve the pro rate distribution for the tobacco 3 settlement as presented. Those in favor say aye. 4 Opposed? Unanimous. 5 COMMISSIONER LETZ: Tanya, how much did we 6 get this year? 7 MRS. SHELTON: This year it was somewhere 8 around $40,000. It's been being somewhere 40, 45. 9 COMMISSIONER LETZ: All right. 10 JUDGE KELLY: Okay. 1.33 consider, discuss 11 and take appropriate action regarding the new County 12 website. Mr. Morris. 13 MR. MORRIS: Judge, Commissioners, good 14 morning. I have some good news and one little speed 15 bump I think we can just remedy here. Your County 16 website is about 97 percent complete. And has been for 17 a little bit of time here. What we're looking at right 18 now as far as getting this thing out the door and 19 finished for the public to use, is we have one 20 particular area of shared responsibility and public 21 notices. We have a couple of departments telling me to 22 add a little bit of data, but not a whole lot. 23 Overall, the County -- every County 24 department has done a very good job of getting all their 25 information loaded. So at this point, there is a 99 1 required statutory part. We're not involved in that. 2 We are a vendor. You have a County Attorney and your 3 structures here. But as far as the public, notices that 4 are required and statutory, that's a function that TAC 5 can help with or whatever. We have one particular area 6 that just needs to be finished out and someone needs to 7 be a person with responsibility over that part. 8 So there's a lot of different departments 9 that can come in and put in public notices that are 10 required. It's a matter of who's going to be the key 11 holder or the responsible party. 12 COMMISSIONER HARRIS: We need to designate 13 the people, right? 14 MR. MORRIS: In my opinion, sir. 15 COMMISSIONER HARRIS: Okay. Bruce, who is 16 doing this now? 17 MR. MOTHERAL: It comes from several 18 different departments. And we just place whatever they 19 have on it. 20 COMMISSIONER HARRIS: But it -- but you're 21 doing it primarily? 22 MR. MOTHERAL: We're doing it now because 23 they don't have access to do it. 24 COMMISSIONER HARRIS: Right. But going 25 forward we could designate some people? 100 1 MR. MOTHERAL: Absolutely and should. 2 COMMISSIONER HARRIS: But where it's not all 3 new, like elections and stuff and give them availability 4 to do it at, you know, 10 o'clock at night or whatever 5 time. 6 COMMISSIONER BELEW: And admin. 7 COMMISSIONER HARRIS: Yeah. Exactly. 8 COMMISSIONER BELEW: Every department has to 9 have admin so they can log in. Administrative capacity. 10 My question has to do with this. If we're 97 percent 11 finished, are we waiting because you're afraid that if 12 we turn the switch now we won't be in compliance? 13 MR. MORRIS: At this point I haven't gotten 14 the go code from headquarters. As soon as we have -- as 15 soon as we're instructed to go ahead and start the 16 process of turning it up, we will. 17 JUDGE KELLY: Who's headquarters on it? 18 MR. MORRIS: I think you are, sir. All of 19 you in the front of the room. 20 COMMISSIONER BELEW: Here's where we're at. 21 If we have stuff that's required by law, and these 22 people are dragging their heels, whoever they are, and I 23 can speak freely because I don't have any idea who it 24 is, and furthermore, you know I don't care. So if 25 somebody's dragging their heels -- Kelly knows. If 101 1 somebody's dragging their heels, get off of that and get 2 it done so we can turn this thing on. Because if you 3 haven't turned in your stuff, you're who we're talking 4 to. That's where we're at. 5 If we have -- if we turn the thing on right 6 now, we can do it today, then some of our departments 7 will be out of compliance. Those departments should 8 know who they are. So we're not naming names yet. I'll 9 be happy to name names by the list so we can get it 10 going. So -- but the point is that this website is -- 11 it's ready to go. The older one is not easy to deal 12 with. So we just need those folks to get their 13 information up to speed so we don't get in trouble. 14 JUDGE KELLY: I understand. 15 COMMISSIONER LETZ: I heard different 16 things. I heard him say he needs to designate someone 17 who's going to be responsible for it. 18 COMMISSIONER BELEW: Those department heads 19 are responsible for it, because they know what the rules 20 are. 21 COMMISSIONER LETZ: Well -- 22 COMMISSIONER BELEW: Jackie's department 23 knows what her rules are. The Sheriff's department 24 knows what his rules are and all the way down the line. 25 They know what they have to comply with. So if 102 1 somebody's waiting because they're afraid they're not 2 going to be in compliance -- 3 COMMISSIONER HARRIS: Here's the other 4 thing. 5 JUDGE KELLY: And no camera today. 6 MRS. GRINSTEAD: I know. To my 7 understanding, a huge part of this public notice's 8 page. And my name has been thrown out to be in charge 9 of that. I don't want that responsibility. That has 10 stuff from public notices, RFQ's, burn ban, I'll take 11 that one. Rabies information. So it's hard for me 12 like -- but I don't want the responsibility for it. 13 I don't mind taking responsibility for the 14 outdoor burning, anything to do with the burn ban. 15 Anything to do with Commissioners' Court I'm good with. 16 But to take over anything that's RFP's, RFQ's, rabies, 17 subdivision rules and regulations, I don't -- and my 18 names is the one that's been thrown out. So I -- 19 JUDGE KELLY: We throw it out all the time. 20 MRS. GRINSTEAD: I know. But in this 21 instance, I don't think I should be responsible for 22 updating somebody's -- 23 COMMISSIONER BELEW: You shouldn't be. 24 Department heads should be responsible for that. 25 Rabies, you know where that goes. There's an easy 103 1 example. So there's no reason for you to do that. 2 MRS. GRINSTEAD: I like that. But with the 3 public notices page -- and I don't know whose idea it 4 was, but they didn't want all of us to have access to 5 that page. We each have our own page. I got that from 6 Commissioners' Court. I was fine with that. But I was 7 told they want one, maybe two people to be in charge of 8 public notices. 9 COMMISSIONER BELEW: Okay. As a technical 10 question, Clint, if each department head has a notice on 11 their page, like rabies, fire, whatever it is, can't you 12 link that or put a page for us so that we have all 13 public notices there, automatically have a hyperlink 14 that goes to that page? 15 MR. MORRIS: It's not automatic. There is a 16 unified page. One page within the site that is all the 17 public notices. And they can put the individual notices 18 on their individual pages. And if we need to -- and I 19 think if I could just take a second. 20 To your point, Commissioner Letz. If -- I 21 said we could have a key holder. I want to get somebody 22 who's responsible to get the thing moving to break the 23 log jam. If we need to provide administrative access to 24 every department to effect change in that page, then 25 that's the solution. But that's completely up to you 104 1 how you direct me to do that. 2 JUDGE KELLY: Well, Clint -- 3 MRS. DOWDY: I'm sorry. I have a question. 4 I mean to his point, sort of, is do we have to have an 5 additional page just for public notices? Is that the 6 law? Or can I just put my notices on my page? 7 COMMISSIONER BELEW: I would think that 8 would be the way to do it. 9 MRS. DOWDY: I mean, why are we fixated on 10 having one? I -- I get it that the public notices is 11 easier for the public to find. It goes to the public 12 notices. But for the sake of giving administrative 13 duties, I would like to have my notices on my page. 14 COMMISSIONER BELEW: So the way to do that 15 is real easy. If you have a heading that says public 16 notices, you click on that and there's a hyperlink to 17 every department, you're all set. 18 COMMISSIONER LETZ: But how's the public 19 going to know what department to go look for. 20 JUDGE KELLY: Here, here. 21 COMMISSIONER BELEW: If you -- if your page 22 says here's all the public notices, you click on that, 23 it has these departments. For public notices go to this 24 department or this department. If I'm looking for 25 something at the clerk's office, some public notice, or 105 1 if I'm looking for something in the Sheriff's Department 2 and there's just a little thing there that says check 3 public notices, and they have these departments and I 4 can click on each department in a row. I go to their 5 page, versus somebody having to be the clearing house 6 and put it all on a page for every department. It makes 7 more sense. It would be easier -- it could be built by 8 a list. 9 MRS. DOWDY: And the link -- and like you're 10 saying, the link could have a brief description of the 11 services we offer. County Clerk, marriage records, 12 birth, death, blah, blah, blah. 13 COMMISSIONER BELEW: Right. 14 MRS. DOWDY: Just a quick -- and then that 15 link goes to my page. 16 COMMISSIONER LETZ: Doesn't seem very public 17 friendly to me. 18 MRS. DOWDY: Well, if -- I don't really have 19 a lot of notices. I have trustee's foreclosure notices 20 and my holiday schedule. The only thing that's required 21 by statute is the trustee's foreclosure notice. That's 22 it. So that's why I'm saying -- and those people that 23 do that for a business, for a living, they know where to 24 find that link. They will go to my web page. 25 COMMISSIONER LETZ: So you're saying that 106 1 Charlie, that's a -- or engineering -- that's just not 2 Charlie, his department has to post all the subdivision 3 notices in it? 4 MRS. DOWDY: I'm sorry? 5 COMMISSIONER LETZ: All the subdivision -- 6 MRS. DOWDY: You mean the regulations? 7 COMMISSIONER LETZ: Yeah. You said the only 8 one that you're required to do is that -- the one. We 9 do subdivision public hearings on a regular basis. 10 MRS. DOWDY: Those are all advertised in the 11 newspaper. I don't know that they even get published 12 online. 13 MS. PUTNAM: They do. 14 MRS. DOWDY: Where? 15 MS. PUTNAM: They're on the public notices 16 page. There -- there are things that by law we are 17 required to have on our website, except for -- for 18 people to go and find, you have your legal and your 19 local policies and that has to be something that is 20 easily obtainable and able for the community to find. 21 And that's on the public notices of the current page, 22 the future page, and all pages. 23 JUDGE KELLY: Well, Clint, let me ask you. 24 I think I'm hearing a couple things. And I don't want 25 to misunderhear -- okay. I know I made that word up. 107 1 But in west Texas we make up words. 2 MR. MORRIS: It's on the website. 3 JUDGE KELLY: One thing I'm hearing is about 4 one page that has all public notices on it. From 5 everybody. But what I think I'm also hearing is that 6 there are -- and then there's each department or office 7 has their own public notice page. 8 MR. MORRIS: They can put public notice 9 information on their page. 10 JUDGE KELLY: And -- and do I -- before we 11 get to the general page, let's go back to the specific 12 page. Per department, per office. Do we have anybody 13 at the County that has not gotten that page ready to go 14 up on the website? 15 MR. MORRIS: Those are by and large 16 absolutely ready to go. I mean -- 17 JUDGE KELLY: Okay. 18 MR. MORRIS: -- there's very few that -- 19 it's less then a few days of work. 20 JUDGE KELLY: So all my department heads and 21 elected officials have gotten the necessary information 22 to you? 23 MR. MORRIS: That's a fair statement. Yes, 24 sir. 25 JUDGE KELLY: Then what's the next step? 108 1 MR. MORRIS: The next step if it was -- if 2 -- if we put -- setting aside the public information 3 part, is that we need probably about ten working days or 4 a little bit more to work with Bruce to get that 5 transition plan to turn it up, and then we can go. 6 JUDGE KELLY: So we've got everybody 7 cooperating. 8 MR. MORRIS: Uh-huh. 9 JUDGE KELLY: We've got the information. We 10 just need a little bit more time to organize it and get 11 it working? 12 MR. MORRIS: Right. From a technical 13 standpoint, this website was wrapped up in October. 14 Like the technical building of it has been complete for 15 quite sometime. So it's just a matter of being all the 16 content loaded and presentable -- 17 JUDGE KELLY: Okay. 18 MR. MORRIS: -- so it's ready to go. 19 JUDGE KELLY: So it's ready to go. 20 MR. MORRIS: It's been a slow process 21 getting it completed. We've been at -- the last three 22 percent has taken a long time. 23 JUDGE KELLY: What do we need to do to 24 accelerate that completion process? 25 MR. MORRIS: I think based on what I've 109 1 heard this morning, if we want to return those public -- 2 public disclosures or whatever back to the individual 3 page owners and deal with the public info page at a 4 later time, then we can do that. 5 JUDGE KELLY: Well, I'm listening to 6 Commissioner Belew. He understands this stuff a lot 7 better than I do. And he used the term hyperlink. I've 8 heard that. I don't know what it -- I think it means 9 automatically does something, right? 10 MR. MORRIS: Right. 11 JUDGE KELLY: Why can't we just take 12 whatever's posted on each one of these individual 13 departments or office public notice section and just 14 have it automatically populate that public notice page? 15 Can -- is that something that can be done? 16 MR. MORRIS: It can be done. But I think 17 that's not worth holding up the entire site. 18 JUDGE KELLY: I understand. So I'm calling 19 it -- we've got to complete this hyperlink process. Is 20 that right? And that's what I'm calling it. I'm 21 looking for some phrase. So we've just got the 22 hyperlink process. So we go ahead and open the website 23 while still working to complete the hyperlink? 24 MR. MORRIS: Yeah. And -- and back to our 25 original conversation is that this will always be a work 110 1 in progress. 2 JUDGE KELLY: I understand that. 3 MR. MORRIS: So, you know, perfect is the 4 enemy of good. 5 COMMISSIONER LETZ: That goes to -- I think 6 I understand what you're saying and then I've got a 7 question. You're saying that every department puts it 8 on their page, but it simultaneously goes to a one page, 9 a public notice page? 10 JUDGE KELLY: If they put in a new notice, 11 it automatically goes to the general page. 12 COMMISSIONER LETZ: Yeah. Okay. But you -- 13 then you just referred to something about -- there was 14 going to be adjustments and all or something. Who's 15 going to do that? Who's going to teach the county 16 employees, department heads, when -- I'm thinking of 17 Bob, I know he has a person in his department who's 18 going to handle it for him. But what happens when that 19 person retires? 20 JUDGE KELLY: Well -- 21 COMMISSIONER LETZ: I mean, I'm just 22 thinking. It seems to me we need a website person in 23 the County. 24 COMMISSIONER BELEW: A webmaster. 25 COMMISSIONER LETZ: Someone's got to be able 111 1 to change photographs, to answer questions, to help new 2 employees, to do it -- it's not a full-time position but 3 it's something we definitely need to designate someone 4 to do it. 5 MR. MORRIS: That's what we've contracted -- 6 COMMISSIONER BELEW: Yeah, the direct thing, 7 he's going to be the webmaster. But he's asking how we 8 want that to operate. So -- 9 COMMISSIONER LETZ: So every time there's a 10 question, the -- a person calls Clint and he's not going 11 to bill us? 12 COMMISSIONER BELEW: The last part was wrong 13 but -- 14 COMMISSIONER LETZ: I know but -- I mean, 15 you know -- 16 MR. MORRIS: And I appreciate your point, 17 Commissioner Letz. We did three days of training at the 18 Youth Event Center back in -- right after Labor Day. It 19 was fairly well attended. So there's multiple people in 20 departments that are interested in handling that. 21 Obviously, Bruce and his team will have keys to the 22 kingdom as well. And part of our original pitch to the 23 County was that we would be on a small retainer every 24 month to cover support. So overall, the way that I 25 would look at it is, you're going to have multiple 112 1 people in each department and as people retire or are 2 replaced or leave or whatever, that there's just an on 3 boarding we can do to help them understand. 4 Administering an individual page, I can 5 teach someone in about eight to ten minutes. 6 COMMISSIONER BELEW: Yeah. So -- let me say 7 one thing. Back to what my point was, that if 8 somebody's dragging their heels, what it sounds like 9 instead is that people don't know that they're the 10 designee. If something falls under your purview then -- 11 I mean, I know that whatever's going on in Precinct 1 12 I'm supposed to know about that if somebody asks me a 13 question about it, I do it. 14 If -- if it falls under your heading of what 15 you're responsibility is, you're the one that's supposed 16 to tend to it. That's part of the job. Now, if it's 17 one of those things that says like a gray area that Jody 18 doesn't want to deal with, that's understandable. She 19 has a lot to do. 20 But other than her posting the burn ban 21 because we all tell her when we want the burn ban to 22 happen. And this one might even eliminate that, where 23 we could log in and change it ourselves so we don't have 24 to call Jody and harass her. Anyway, so that -- that's 25 really what we're getting down to is that -- that 113 1 division of labor thing. And if it's in your 2 department, you're responsible and responsible today. 3 JUDGE KELLY: And what I want to clarify 4 today is, and I'm going to use Noel as an example. When 5 we hired Noel, we weren't sure exactly how all this was 6 going to work. And it's worked very well. We're 7 pleased with the report. But it also educates us on 8 what our additional needs are. 9 And so what I'm looking at here is that 10 every -- I want, as the County Judge and the County 11 Commissioners' Court, I would like for us to look at 12 every single department head, and every elected 13 official. Because that's who's heading up the County. 14 Each one of them. They have the individual 15 responsibility to get their public notice page up to 16 speed. Period. End of delegation. It stops right 17 there. 18 Now, if -- if you're a department head or 19 elected official, like I'll use Bob as an example. If 20 he's got somebody designated in his office to do it, 21 great. He's ahead of the game. If you don't have 22 somebody designated in your office, you need to get 23 somebody designated or you can do it yourself. And come 24 back and assure us it's done. And be able to tell 25 Clint, it's all on that common page. 114 1 MR. MORRIS: And once that happens then 2 you're in legal compliance because it's posted 3 somewhere. And then it's just a matter of fine tuning 4 to do this hyper-linkage and so forth that makes it more 5 customer focused and a better product for our city -- 6 COMMISSIONER BELEW: But the thing that -- 7 MR. MORRIS: -- and our citizens. 8 COMMISSIONER BELEW: -- I was talking 9 about -- 10 MR. MORRIS: That's something we're going to 11 keep tweaking as we go. 12 COMMISSIONER BELEW: Jonathan, every time he 13 goes on the website it will have contact us, home, and 14 all these other services in the drop box. That's all 15 we're talking about. Having that on the front page. It 16 just says notices and here's a drop box. It says 17 Sheriff's Department, County Clerk, Animal Control. And 18 then you -- you'd be able to find it. 19 COMMISSIONER LETZ: My question is -- 20 JUDGE KELLY: We my ultimately end up 21 needing a coordinator. But to start this thing off, to 22 kick it off, I mean 97 percent, you know, let's just 23 push this thing over the edge here and say okay. All 24 department heads and elected officials, you're 25 responsible, get it up. 115 1 COMMISSIONER BELEW: Probably not the best 2 choice of words, though. 3 JUDGE KELLY: Well, I understand. 4 COMMISSIONER BELEW: Just pushing it over 5 the edge. Let's just get it across the finish line. 6 JUDGE KELLY: Better said. And we're not 7 looking for a title page. We're looking for somebody 8 that is the gatekeeper to let us know that we've got all 9 gates open. That's what we want. And you're our 10 gatekeepers. 11 COMMISSIONER HARRIS: It's like we've got -- 12 that notification page definitely needs to include 13 emergency type stuff. So you know, I don't know who 14 your designee is out there. 15 MR. MORRIS: We're going to have several. 16 We'll have several. 17 COMMISSIONER HARRIS: Dub Thomas needs to 18 be -- yeah. Our PR person, Lisa Walters needs to be 19 another one that has access to -- and puts stuff all 20 over the weekend, you know, and what have you. Can't 21 wait till Monday. I mean some of that stuff needs to 22 get out no matter what the situation is. 23 JUDGE KELLY: Well, what I want to clarify 24 for all the County employees and the public and make 25 sure that we know where we are on this thing, is we're 116 1 going to flip the switch to turn it on at 97 percent. 2 And as -- as it finishes out for those next three 3 percent over the next ten days or two weeks, whatever it 4 takes, you're going to report to us if we're -- if we 5 have missing links somewhere so that we can make sure 6 that we get to 100 percent on that page. 7 MR. MORRIS: Right. 8 JUDGE KELLY: That's -- that's what we want 9 to know is that we're going to open it now and within 10 two weeks we're going to know -- it's either going to be 11 complete or you're going to be telling us what we need 12 to do to get it complete. 13 MR. MORRIS: Absolutely. 14 COMMISSIONER HARRIS: Our next 15 Commissioners' Court is over two weeks. It's closer to 16 three. But Jody, let's put it on the agenda again and 17 see where we're at. 18 COMMISSIONER LETZ: And it's my 19 understanding -- so you're going to create on the public 20 notices page some way so that every -- from every 21 department, when they put in a public notice, that 22 notice will go to a single page. 23 MR. MORRIS: I need to check on the 24 technical aspect of that. But I think when we get to 25 where we're going, we're going to work to do something 117 1 like that. I need to -- right now, those public notices 2 can be put on individual pages today and they have been 3 since August. 4 COMMISSIONER LETZ: Right. 5 MR. MORRIS: So they have the control and 6 have had since August to fill out that public 7 information. It is that specific page that's the digest 8 of all of them that has been problematic. Because right 9 now it's going both ways. 10 JUDGE KELLY: Well, if you -- if you turn 11 the system on at 97 percent, we're going to find out 12 who's not in compliance. 13 COMMISSIONER LETZ: Right. 14 MR. MORRIS: Well, then our team will get 15 with Bruce and we'll -- 16 JUDGE KELLY: They just know we're going to 17 find out. 18 COMMISSIONER HARRIS: We've asked pretty 19 please for a long time. And now it's time to -- 20 JUDGE KELLY: I'm starting to growl. 21 COMMISSIONER HARRIS: Yes. Exactly. 22 MR. MORRIS: Well, there have been -- and 23 not to -- there have been a number of e-mails that we 24 have written and we have put together to sort of call 25 out individual things and say hey, last call, last call, 118 1 last call. It's really time for last call. 2 JUDGE KELLY: Well, what we want you to know 3 today is you have our undivided blessing to get this 4 thing over the finish line. 5 MR. MORRIS: Yes, sir. All right. Thank 6 you. 7 COMMISSIONER HARRIS: What initiated this 8 was a couple weeks ago I texted him because I spent 9 about 30 minutes trying to find something on our old -- 10 our page now. And I said, Clint, this is frustrating. 11 And I probably know it better than the average person on 12 the street. 13 JUDGE KELLY: We just need to get it done. 14 And whoever the stragglers are, they will -- 15 COMMISSIONER HARRIS: Let's rip the band-aid 16 off. 17 JUDGE KELLY: Yep. So stragglers, hear us. 18 Catch up. 19 COMMISSIONER BELEW: That going to work for 20 you, Jody? 21 JUDGE KELLY: We're not putting that on 22 Jody's back. 23 COMMISSIONER HARRIS: We don't need a motion 24 on this, do we? 25 JUDGE KELLY: No. No. Let's go ahead and 119 1 do the approval agenda quickly. 2.1 are budget 2 amendments. 3 MRS. SHELTON: Yes. You have three budget 4 amendments in front of you. Two of them are less then a 5 hundred dollars. And just line item transfers and then 6 the third one is for new revenue. Grant funds that are 7 available. 8 COMMISSIONER LETZ: Move for approval. 9 COMMISSIONER BELEW: Second. 10 COMMISSIONER HARRIS: Second. 11 JUDGE KELLY: Got A motion and a second to 12 approve the budget amendments as presented. Any 13 discussion? Those in favor say aye. Unanimous. 14 2.2 pay the bills. 15 MRS. SHELTON: Yes. Invoices for today's 16 consideration, $1,682,990.11. 17 COMMISSIONER BELEW: Move for approval to 18 pay the bills. 19 COMMISSIONER PACES: Second. 20 JUDGE KELLY: Got a motion and a second to 21 pay the bills as presented. Any discussion? All those 22 in favor say aye. 23 2.3 late bills. 24 MRS. SHELTON: Yes. Today's late bills, 25 $497,631.41. 120 1 COMMISSIONER HARRIS: Move for approval. 2 COMMISSIONER BELEW: Second. 3 JUDGE KELLY: Okay. Got a motion and a 4 second to approve the late bills as presented. Any 5 discussion? Those in favor say aye. Unanimous. 6 2.4 Auditor reports. 7 MRS. SHELTON: There are not any. 8 JUDGE KELLY: And 2.5 would be the monthly 9 reports. 10 COMMISSIONER HARRIS: Yes. For December, 11 2022. Animal Control Services, Director, Reagan Givens. 12 Justice of the Peace, Precinct 1, Mitzi French. 13 Precinct 4, Bill Ragsdale. And County Clerk, Jackie 14 "J.D." Dowdy. I move for approval. 15 COMMISSIONER BELEW: Second. 16 JUDGE KELLY: Got a motion and a second to 17 approve the monthly reports as presented. Any 18 discussion? Those in favor say aye. Unanimous. 19 2.6 court Orders. 20 COMMISSIONER LETZ: Court Orders from our 21 January 9th meeting, 39748 through 39765. I did go over 22 them with the County Clerk and we modified the language 23 on Court Order 39752. It was kind of awkward the way it 24 was reading and I -- we changed it to approve and accept 25 the $25.00 donation from Network for Good, which gave us 121 1 the money or gave to the Sheriff to be used for the 2 Sheriff's Equipment Fund. Just cleaned it up a little 3 bit and makes it easier to read. Motion to approve as 4 corrected. 5 COMMISSIONER PACES: Second. 6 JUDGE KELLY: Got a motion and a second to 7 approve the Court Orders as presented and with the one 8 revision. Any discussion? Those in favor say aye. 9 Unanimous. 10 Information agenda. Status reports from 11 department heads. Any reports? 12 3.2. Status reports from elected officials. 13 Any reports? 14 3.3. Status reports from liaison 15 commissioners. 16 COMMISSIONER LETZ: I have a brief one on 17 that. Related to the airport. There's some interesting 18 things going on with the flight school being established 19 in Kerrville. It's going to be a really big plus for 20 the community, I think. Coordinates with the high 21 school already has a program. They've got I think 22 almost 50 students -- 25 it's their first time and it's 23 to get their pilot's license. And that program is being 24 expanded under an FAA rule, which will be a big deal 25 coming up. 122 1 COMMISSIONER HARRIS: For maintenance. 2 River Star is in dire need of some tender loving care. 3 Shane and I went out there last week, last Wednesday I 4 believe. And with Renaissance was last weekend and the 5 next two weekends. You know, looking at 6,000 people 6 coming through there. There was definitely some 7 hazards. And maintenance did some quick patch work on 8 some concrete flooring, as well as some steps and some 9 other things. 10 And Shane and I looked at some of the 11 buildings that are in dire need of painting. Otherwise 12 we're going to end up replacing wood which will cost us 13 even more. And as far as the deal with everything else, 14 you know, some of the stuff we have in bonds but if we 15 don't take care of it, it's going to be a problem. And 16 so that will be coming up. He doesn't have money in his 17 budget for all of that, but we're going to have to start 18 chipping away at some of those things. Just wanted you 19 to know. 20 JUDGE KELLY: Yeah. 21 COMMISSIONER LETZ: And he mentioned 22 maintenance. I do have one other thing. At the little 23 league fields, the main pump for the irrigation system. 24 And -- I mean it's the irrigation system, but the 25 original one that was put in out there years ago, it has 123 1 gone down and is no longer working, along with the valve 2 that regulates the flow of water. I met with 3 maintenance on it, Kerr Country Pump and also the 4 President of KYBSA, and anyway the repair bill will be 5 somewhere from five to six thousand dollars on that 6 seven and a half horsepower pump. And that part of it 7 is the County's responsibility. There's some other 8 things out there that KYBSA will be responsible for as 9 well. 10 JUDGE KELLY: Any other reports? Okay. 11 Then at this point we're going to take a brief recess 12 and come back in Executive Session. And we have -- 13 we're going to do 4.1 with regard to a consultation with 14 the attorney. 4.2 (a) on the market adjustment and an 15 employee issue. 16 (Executive Session.) 17 JUDGE KELLY: Okay. Court will come back to 18 order. It's 12:16 and we're coming out of Executive 19 Session and I'm going to call item 5.1 action as may be 20 required on matters discussed in Executive Session. So 21 is there a motion? 22 COMMISSIONER LETZ: Do you want to do 4.1(a) 23 first -- or 4.2(a)? 24 JUDGE KELLY: 4.1(a), I think we took -- 25 that's the workshop. We did that in public session 124 1 already, didn't we? 2 COMMISSIONER LETZ: No. 3 COMMISSIONER HARRIS: Not that. 4 MRS. STEBBINS: That's to set the public 5 hearing under the -- we -- y'all went back to 1.14. 6 COMMISSIONER LETZ: I'll make a motion to 7 set a public hearing for February 13th at 10:00 a.m. for 8 the Court to make changes, additions and/or 9 clarifications to Kerr County's subdivision and 10 manufactured home rental community regulations. 11 COMMISSIONER HARRIS: Second. 12 JUDGE KELLY: Got a motion and a second to 13 set a public hearing notice. Give notice and set a 14 public hearing as presented. Any discussion? Those in 15 favor say aye. Opposed? Unanimous. 16 Item 4.2 (a). 17 COMMISSIONER LETZ: I'll make a motion that 18 we make a market -- or to do a payroll adjustment and a 19 Step and Grade for office manager from a 21-3 to a 20 21-10. 21 JUDGE KELLY: And that's in the 198th? No, 22 that's -- 23 MRS. STEBBINS: 216th. 24 JUDGE KELLY: -- 216th. 25 COMMISSIONER LETZ: 216th. And make a 125 1 motion that make a step and grade adjustment to the 2 investigator -- to the investigator in the 198th from a 3 25.58 to a 25.518. 4 COMMISSIONER HARRIS: Second. 5 JUDGE KELLY: Got a motion and a second. 6 Any discussion? 7 MRS. DOWDY: You said 25.58 to 25.518? 8 COMMISSIONER LETZ: We're just making 9 corrections based on the salaries that were 10 previously -- 11 COMMISSIONER HARRIS: Corrections that 12 were -- 13 JUDGE KELLY: On the market adjustment 14 policy. 15 COMMISSIONER HARRIS: Yeah. This one had 16 slipped through the cracks. 17 COMMISSIONER LETZ: These are not pay 18 increases of that amount. They were already at this 19 level but we just had them at the wrong step and grade. 20 JUDGE KELLY: Correcting an adjustment. 21 COMMISSIONER HARRIS: Right. 22 JUDGE KELLY: Any discussion? Those in 23 favor say aye. 24 MRS. DOWDY: Did I hear a second? 25 COMMISSIONER HARRIS: Me. 126 1 JUDGE KELLY: Do it again. All those in 2 favor say aye. Opposed? None. Unanimous. 3 There being nothing else, Court is 4 adjourned. 5 * * * * * * 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 127 1 STATE OF TEXAS * 2 COUNTY OF KERR * 3 I, DEBRA ELLEN GIFFORD, Certified Shorthand 4 Reporter in and for the State of Texas, and Official 5 Court Reporter in and for Kerr County, do hereby certify 6 that the above and foregoing pages contain and comprise 7 a true and correct transcription of the proceedings had 8 in the above-entitled Regular Commissioners' Court. 9 Dated this the 10th day of February, A.D. 10 2023. 11 12 /s/DEBRA ELLEN GIFFORD Certified Shorthand Reporter 13 No. 953 Expiration Date 04/30/2023 14 * * * * * * 15 16 17 18 19 20 21 22 23 24 25