1 1 2 3 KERR COUNTY COMMISSIONERS' COURT 4 Regular Session 5 Monday, June 24, 2024 6 9:00 a.m. 7 Commissioners' Courtroom 8 Kerr County Courthouse 9 Kerrville, Texas 78028 10 11 12 13 14 15 16 17 18 19 20 21 22 23 PRESENT: ROB KELLY, Kerr County Judge ANNE OVERBY, Commissioner Precinct 1 24 RICH PACES, Commissioner Precinct 2 JONATHAN LETZ, Commissioner Precinct 3 25 2 1 I-N-D-E-X 2 NO. PAGE 3 *** Public Input. 7 4 *** Commissioners' Comments. 14 5 1.1 Consider, discuss and take appropriate 18 action on request from the Hill Country 6 Chapter, Texas Master Naturalists(TMN) and the Kerrville Chapter of the Native Plant 7 Society of Texas(NPSOT) to expand the garden on the courthouse lawn. 8 1.2 Consider, discuss and take appropriate 24 9 action to support request from William Nash to the U.S. Board on Geographic Names 10 (BGN) to officially name a canyon partially included in his property "Raven Canyon." 11 the BGN is requesting verification that the County is aware of the request and supports it. 12 1.3 Consider, discuss and take appropriate 28 13 action to accept the donation of an AED to the Hill Country Youth Event Center(HCYEC) 14 from the Kerrville Kennel Club. 15 1.4 Consider, discuss and take appropriate 29 action to approve Letter of Agreement with 16 the Inn of the Hills Hotel and Conference Center to reserve up to 15 rooms to be used 17 in the event of emergency evacuations due to a hurricane. Valid dates August 1, 2024 to 18 December 1, 2024. 19 1.5 Consider, discuss and take appropriate 31 action to accept donations to the Kerr County 20 Animal Services totaling $150.00 for the month of May, 2024. 21 1.6 Consider, discuss and take appropriate 32 22 action to accept the donation of a metal cross, made from horseshoes, from John 23 Benningfield for Flat Rock Park near the VA Pathway Sidewalk. 24 25 3 1 I-N-D-E-X 2 NO. PAGE 3 1.7 Consider, discuss and take appropriate 34 action to reappoint Greg Longenbaugh to 4 the Kerr 9-1-1 Board of Managers for an additional two-year term. Current term 5 will end on June 30, 2024. 6 1.8 Consider, discuss and take appropriate 35 action regarding update on the design and 7 construction of the new Kerr County Animal Control facility. 8 1.9 Public hearing for a revision of plat for 45 9 Staacke Ranch, part of Lot 1 and part of Lot 2, Volume 5, pages 77-85. 10 1.10 Public hearing for a revision of plat for 45 11 Y.O. Ranchlands Section 2, Tracts 97 and 98. 12 1.11 Consider, discuss, and take appropriate 45 action regarding a revision of plat for Y.O. 13 Ranchlands Section 2, Tracts 97 and 98. 14 1.12 Consider, discuss and take appropriate 47 action on renewal of the TAC(Texas 15 Association of Counties) Property Renewal. 16 1.13 Consider, discuss and take appropriate 50 action on renewal of the Texas Association of 17 Counties Health and Employee Benefit Pool (TAC HEBP) Insurance. 18 1.14 Consider, discuss and take appropriate 52 19 action to add Ilda Mendoza to the OASys Access Agreement with Texas Association of 20 Counties Health and Employee Benefit Pool as an Administrator. 21 1.15 Consider, discuss and take appropriate 53 22 action to rescind Court Order 40488, stipend for IT employee due to additional job duties. 23 1.16 Consider, discuss and take appropriate 54 24 action on renewal of supplemental insurance from SWBC. 25 4 1 I-N-D-E-X 2 NO. PAGE 3 1.17 Consider, discuss and take appropriate 56 action to ratify and confirm User Agreement 4 to Purchase Drive Records of Driver Record Monitoring Services between the Department 5 of Public Safety of the State of Texas(DPS) and Kerr County. 6 1.18 Consider, discuss and take appropriate 57 7 action to approve Holiday Schedule for FY 2024-2025. 8 1.19 Consider, discuss and take appropriate 60 9 action to approve the County Payroll Schedule for FY 2024-25 based on court 10 approved County holidays. 11 1.20 Consider, discuss and take appropriate 60 action to authorize a nominating committee 12 to seek nominations and submit an application to the Kerrville Chamber of Commerce for a 13 County employee to participate in the Kerr County Leadership Class 2024-25. Application 14 fee to be paid out of the current year's budget. 15 1.21 Consider, discuss and take appropriate 64 action to approve justification for Sole 16 Source procurement of products and services for Trinity Innovative Solutions for the 17 Operation Stone Garden Grant in accordance with Local Government Code 262.024 Discretionary 18 Exemptions Subsection (c) if an item exempted under Subsection (a)(7) is purchased, the 19 Commissioners' Court, after accepting a signed statement from the county official who makes 20 purchases for the county as to the existence of only one source, must enter in its minutes a 21 statement to that effect. 22 1.22 Consider, discuss and take appropriate 65 action to approve the Interlocal Agreement 23 between Kerr County and Bexar County for Jail Services. 24 25 5 1 I-N-D-E-X 2 NO. PAGE 3 1.23 Consider, discuss and take appropriate 72 action to approve the reclassification of 4 an Administrative Deputy to an Administrative Corporal, pay grade 22.5. The change in 5 this position will bring added duties and responsibilities. 6 1.24 Consider, discuss and take appropriate 73 7 action to approve a contract with Kologik LLC for Software-As-A-Service agreement. 8 1.25 Consider, discuss and take appropriate 75 9 action to approve reading Resolution honoring Kerr County Deputy Vince Isley for his service. 10 1.26 Discussion regarding proposed budget and 77 11 tax rate. 12 1.27 Consider, discuss and take appropriate 80 action to increase approved budget for the 13 IT office remodel, currently $700.00 per Court Order #40567, to $1,200.00 based on 14 revised plan. 15 1.28 Consider, discuss and take appropriate 81 action to approve Statement of Work with 16 RxTechnology for the Active Directory Rebuild Project. 17 1.29 Consider, discuss and take appropriate 84 18 action regarding Interlocal Agreement for the Mental Health Program of the Hill Country 19 Regional Public Defender's Office by and between the State of Texas counties of Bandera, 20 Gillespie, Kendall, Kerr, and Medina for Fiscal Year 2024-2025. 21 1.30 Consider, discuss and take appropriate 86 22 action to approve reclassifying job title from Sr. Election Clerk to Deputy County 23 Clerk-Bookkeeper to be paid out of ARPA for current fiscal year, and in FY 2024-2025 24 moved from Department 402 to Department 403. 25 6 1 I-N-D-E-X 2 NO. PAGE 3 2.1 Budget Amendments. 90 4 2.2 Pay Bills. 91 5 2.4 Auditor Reports. 91 6 2.5 Accept Monthly Reports. 92 7 2.6 Court Orders. 92 8 3.1 Status reports from Department Heads. 93 9 *** Adjournment. 102 10 *** Reporters's Certificate. 103 11 * * * * * * 12 13 14 15 16 17 18 19 20 21 22 23 24 25 7 1 JUDGE KELLY: Okay. Court will come to 2 order. It is Monday, June the 24th, 2024, 9 o'clock in 3 the morning and the Kerr County Commissioners' Court is 4 now in session. If you would, please stand for the 5 prayer and the pledge, which will be led by Commissioner 6 Paces. 7 (Prayer and Pledge) 8 JUDGE KELLY: Please be seated. First item 9 of business at every Commissioners' Court meeting is to 10 turn your devices off or to vibrate so you do not 11 interrupt the proceedings. With that, we move on to 12 public input. This is an opportunity for the public to 13 address the Court on matters that you would like for us 14 to hear. It is not an opportunity for us to give you 15 our feedback. We don't get to have our output back to 16 you because this is for the citizens only. We ask that 17 you limit your remarks to three minutes. And if you 18 want to talk about something that has -- is an agenda 19 item on our agenda, please save your remarks until we 20 get to that agenda item. This is for things that are 21 not on the agenda. Is there anyone who would like to 22 address the Court? This is Jeff Holt, Commissioner- 23 Elect. 24 MR. HOLT: Yes, sir. And I'm a resident of 25 Kerr County, Precinct 3, 2855 Cypress Creek. Just 8 1 wanted to give a quick update, if I could, and I've got 2 some notes here about a recent meeting we went to in 3 Comfort. 4 COMMISSIONER PACES: Jeff, hold your 5 comments until you get on the podium. 6 JUDGE KELLY: Now they can see you. 7 COMMISSIONER PACES: And now they can hear 8 you. 9 MR. HOLT: Yeah. A recent meeting in 10 Comfort that we went to for the Battery Energy Support 11 System. I'll give a quick background and an update 12 about the recent meeting that we had just so we're aware 13 here in Kerr County and what's happening adjacent in 14 Kendall County. 15 If you recall, I addressed the Court 16 previously in January when there was a large gathering 17 of concerned citizens from both counties about a 80 18 million dollar 100-megawatt lithium battery emergency 19 storage system, which was proposed on the LCRA 20 substation there in Comfort, which is our hub for our 21 four down range stations here in Kerrville. 22 Key Capture Energy was looking for a tax 23 abatement at 45 percent for seven years, plat zoning 24 authorization, and required a, if you will, permit for 25 construction to be submitted. They already secured a 9 1 lease with the landowner. And this area, again, is Flat 2 Rock Creek Road, which is a one-way road that goes up to 3 the east. 4 The problem that citizens had with that was 5 the fact they didn't do due diligence, they believe, 6 into the safety of the system. That it's on a one-way 7 road that our public services, fire are not ready for 8 it, and that there is great environmental risk. And 9 fiduciary integrity of the company itself, which is a 10 South Korean company, they had concerns about. 11 So fast forward to 18 June, a recent meeting 12 where there was a grassroots meeting held with many of 13 the same attendees without Key Capture Energy. And also 14 the Court adjourned, if you will, the County Judge there 15 and also the Commissioners were there as well. So they 16 had an open forum, if you will. This was again in 17 Comfort, now at the high school. 18 And we talked about the update, what has 19 happened since then is another company's involved for a 20 second piece of property. They want to do a 21 250-megawatt plant next to a hundred megawatt plant. 22 They have secured both leases and they're going to wait 23 approval. And right now, there's no State Law saying 24 that you can't do it. There was a proposal of the House 25 Bill 4971 that did not make it through the committee 10 1 meetings. And they still require a TCEQ permit to start 2 this, and it is an 18-month construction. 3 Right now they're not going for tax 4 abatement so all they have to do is get the 5 authorization. There is still significant concerns 6 about the fire department's ability, which kind of 7 should have our attention as well for mutual aid and the 8 fact that we do provide Comfort financial assistance for 9 their station, because it borders Kerr County. 10 There's also concerns about the one-way 11 road, and the residents that live beyond Flat Rock Creek 12 in that area. And they're concerned. So their current 13 course of action was to submit a letter to the 14 community, and they have done that, and there are many 15 signatures that are out and it is going to be presented 16 as an aggregate to those that are in authority, both in 17 the court in Kendall County and to LCRA, TCEQ, ERCOT, 18 and other stakeholders. So just a quick update. 19 I have an e-mail that I'm going to send to 20 the Court that has both the handouts from both of these 21 meetings and my quick synopsis within three minutes. So 22 just an update on this. It's still an ongoing issue and 23 there's not a lot of barriers ahead, Judge and 24 Commissioners, just so you're aware. 25 JUDGE KELLY: Thank you. 11 1 MR. HOLT: Thank you. 2 JUDGE KELLY: Anyone else want to address 3 the Court? 4 I've got Mike and Jan Pieraccini, and I know 5 these people. And if you look at what Mike's holding 6 there, I've got three of those on the wall in my office. 7 MS. PIERACCINI: Good morning. We are Mike 8 and Jan Pieraccini and we are residents of Kerr County 9 at 162 Cypress Drive South. I hope that you have the 10 fliers that -- so you could go along with me on this. 11 The first one that you have is the official 12 flier for here we are at the Second Annual Kerrville 13 Field of Honor. The dates this year are September 7th 14 through 11th. It will, again, be at the Hill Country 15 Youth Event Center and the park there. The River Star 16 Park. 17 So how this originated is we are with 18 Gunny's Warriors and we wanted to do an event for the 19 whole community to thank the community for their 20 support. Last year was our first year, and as you see, 21 we have these American-made flags, and we fly 500 of 22 these flags on the field. And your schedule of events 23 on the fliers, it starts on Saturday, September 7th. 24 That's our big day with food trucks and kids' 25 activities, opening ceremony. Music. And every 12 1 evening, there is a very moving sunset over the flags. 2 The flags are, again, $45.00, and with that 3 you get the flag, the finial, the pole, everything you 4 see here, and your dedication to the theme again is 5 Honor Your Hero. And this is any person in your life 6 that is your own personal hero that positively impacted 7 your life. You can do a dedication to them. It flies 8 with the flag for the whole event, and then at the end 9 of the event, you get everything and the dedication back 10 for $45.00. 11 We raised $5,000.00 last year for other 12 local non-profits in the community, and our goal this 13 year is to raise $10,000.00. We -- we feel that it was 14 a great success. We're asking for more participation so 15 I've included order forms with -- for you, and then 16 sponsorship level for the needs because, as you know, 17 this costs money to put this on. But it's open to the 18 public 24-hours a day. Free. And the rest of the days 19 on the schedule are for reflection and invitation to 20 just come and look at the flags, and y'all that were 21 there last year can attest to how moving it is to see 22 all these flags. And then on Wednesday, September 11th, 23 the VFW has a 9-11 ceremony, and then we have closing 24 taps. Thank you very much. 25 JUDGE KELLY: And just -- as a testimony 13 1 here, you don't get just the flag, the ribbon, and the 2 pole, you also get the steel rod that goes into the 3 ground that the pole sits on. And I've got three of 4 them against the wall in my office. I did it last year 5 and we'll do it again this year. This is something that 6 I really support. If you didn't drive by and see those 7 500 flags flying on the roadside, it'll give you chills. 8 I'm telling ya. It's -- 9 MS. PIERACCINI: And they're well lighted at 10 night -- 11 JUDGE KELLY: Yes, they are. 12 MS. PIERACCINI: -- so you can walk through 13 that when it's particularly moving. 14 JUDGE KELLY: All proper flag etiquette is 15 observed. 16 COMMISSIONER OVERBY: Should the flag come 17 up front to show the public what the flag looks like? 18 JUDGE KELLY: Oh, the public can see right 19 there. 20 COMMISSIONER OVERBY: Okay. 21 JUDGE KELLY: Mike, if you would step in 22 front of that camera where your wife is, right by Jan. 23 I'm trying to get the public to see the flag. There you 24 go. You're on YouTube. Very good. Thank you. 25 And that's for -- this one is just input, we 14 1 have no action to take. But you will be requesting use 2 of the River Star Park. Is that right? 3 MR. PIERACCINI: Yes, sir. 4 MRS. PIERACCINI: Yes, we will. 5 JUDGE KELLY: Very good. Any other public 6 input? 7 Okay. With that, we'll move on to the next 8 item on the agenda which we always do which is 9 Commissioners' comments. Any comments? Precinct 1. 10 COMMISSIONER OVERBY: Busy in Precinct 1. 11 Precinct has had a lot of rain. I gave up counting. 12 Anyway. All good. 13 JUDGE KELLY: Precinct 2. 14 COMMISSIONER PACES: Well, the burn ban 15 remains lifted for Precinct 2. A good rain. But never 16 enough, at least here. But we are going to be in the 17 hot, dry summer months when we normally have the burn 18 ban in place. So I just want to remind you, before you 19 burn brush or other allowable material, call the burn 20 ban hotline to be sure. 830-792-4328. And the TCEQ has 21 information on the website about what can and, equally 22 important, what cannot be burned. We get a lot of 23 violations for people who are burning materials that 24 shouldn't be. 25 I just want to comment that I thoroughly 15 1 enjoyed our employee barbecue lunch last Friday. And 2 want to thank all of the companies who sponsored the 3 event, as well as Bob Reeves, who sweated over that hot 4 pit and made some great burgers and sausage. And Tracy 5 Soldan, who was the key driver behind the event, and 6 others like Shane Evans and Paul Gonzales, who really 7 made it all happen. So great event. Hope we do it 8 again next year. 9 I also want to inform the public we have an 10 APO advisory council meeting on June 18th. Martin 11 Marietta presented on the progress they've made towards 12 our voluntary best management practices. A 13 representative from Texas For Responsible Aggregate 14 Mining provided an overview of the 12 Kerr County mines 15 and their status with respect to reclamation, which is 16 one of our voluntary best management practices. 17 We currently have nine active mines, two 18 partially active mines, and three inactive mines where, 19 with various efforts having been made towards 20 reclamation. We had a lot of attendees who were hoping 21 to hear from Megaacrete regarding their plans for the 22 new facilities, but unfortunately Mr. Garza who was 23 flying in from Mexico, his flight got canceled due to 24 the tropical storm that was in the gulf and he can't 25 attend. So a lot of people were disappointed but 16 1 hopefully he'll make it in September. Our next meeting 2 is on September 11th and he did send a presentation that 3 I'll be distributing with the draft minutes later this 4 week. That's it. 5 JUDGE KELLY: Very good. Precinct 3. 6 COMMISSIONER LETZ: No real comments. But 7 I'll ask Commissioner Paces, why Megaacrete? I mean 8 they're not a quarry. I mean, you know, I think this 9 needs to be focused. If the County is paying for it, we 10 need to be very focused on what we're doing and I don't 11 see how they fit. I think it's great to have Megaacrete 12 make presentations, but they're not a quarry. 13 Other than that, I want to follow up on 14 comments about the burn ban. A couple of other things 15 people don't seem to remember. You need to call the 16 fire department and prefer -- and the Sheriff's 17 Department. Both of them. And notify your neighbors. 18 And one of the things I see the violation frequently on 19 burning is, you can't burn if it's windy. Which is -- 20 you think it would be common sense, but it doesn't seem 21 to follow too much. So I do ask that people really do 22 follow that, that we're getting into some months where, 23 you know, fires can really get out of hand. 24 COMMISSIONER PACES: And you can't burn 25 after dark. The fire must be extinguished before dark. 17 1 COMMISSIONER LETZ: And I know all the rain 2 stops over Precinct 1 and 3. We're getting a little 3 bit, but not near as much as -- 4 COMMISSIONER OVERBY: We share. 5 COMMISSIONER PACES: Not enough. 6 COMMISSIONER LETZ: That's all I have. 7 JUDGE KELLY: Commissioner Harris is not 8 here, so we'll get an update on Precinct 4 at the next 9 Commissioners' Court meeting. 10 Countywide, which I address since I run it 11 countywide. I want to introduce Mr. Jim Holt. Jeff, if 12 you would -- and you can step up here and look back that 13 way at that camera up against the wall and just wave at 14 them. They'll see you. 15 MR. JEFF HOLT: Thank you. 16 JUDGE KELLY: He is a refugee at this point 17 from Ruidoso and came down to live with his son Jeff 18 Holt who is our Commissioner-Elect for Precinct 3. We 19 want to welcome you. And our prayers are with you. 20 Also, I want to apologize to the County 21 employees. I was not able to make the lunch on Friday. 22 I was in Dallas with a roomful of people as old as I am 23 getting their 50-year certificate for practicing law. 24 And there was a lot of no hair and a lot of white hair, 25 I'll tell you. 18 1 And then, I want to comment on something 2 that I couldn't comment when Jeff gave us the input on 3 the Battery Energy Support System. There is one that is 4 being proposed out off 479 in Precinct 4 in Kerr County. 5 So this situation is expanding. And we'll see where 6 that goes. But just so it's on everybody's radar 7 screen. 8 And those are just all the general comments 9 I have. And with that, we'll move on to the 10 consideration agenda. Item 1.1, which is to consider, 11 discuss and take appropriate action on a request from 12 the Hill Country Chapter of the Texas Master Naturalists 13 and the Kerrville Chapter of the Native Plant Society of 14 Texas, to expand the garden on the courthouse lawn. I 15 know these ladies by face but not by name. If you would 16 each identify yourselves? 17 MS. CANES: Yes. I'm Alice Canes. 18 MS. HALE: Robin Hale. 19 MS. LIENHARD: Pamela Lienhard. 20 JUDGE KELLY: Okay. I see these ladies 21 working out on the Courthouse on a regular basis and we 22 have an ongoing conversations, but we don't -- I don't 23 know your names. 24 MS. LIENHARD: We do not consider it work. 25 So thank you. So we are the volunteers that maintain 19 1 the pollinator garden on the east side of courthouse. 2 And now it's kind of wrapping around in the front of the 3 courthouse. And we're here today because we'd like to 4 expand the area for native pollinator and bird plants in 5 additional areas of sections of the courthouse. 6 So two seconds on why we do this. We -- our 7 organization, the Master Naturalists, and the Native 8 Plant Society are advocates for native plants and the 9 Eco system. Wildlife loves pollinators, birds, 10 reptiles. We also think it's very much more beautiful 11 to plant Hill Country native plants at the courthouse 12 grounds, which is the capital of the Hill Country, 13 rather than some of the standard issue plants that 14 originated in Asia or Europe. Also, they don't require 15 chemical pesticides or harmful fertilizers and use a lot 16 less water. 17 So we'd like to create demonstration barns, 18 like this one, as outreach to public to show what a 19 native plant garden can look like. And there's some 20 work and they're beautiful and we do get a lot of 21 compliments. So because these kind of gardens are very 22 low maintenance, we've almost worked ourselves out of a 23 job here on these. We don't have all that much to do to 24 keep these going right now, except pull up a few pecan 25 seeds. So we think we've -- basically we can expand 20 1 with what we've got in two areas. The first is right in 2 front of where the Commissioners' park. So it's 3 adjacent to where we're already working. We just want 4 to put the bed out there and do a couple small trees, 5 Hill Country native trees. 6 And we would -- this summer we'll just 7 prepare the area. We won't plant until the fall so that 8 we don't have to use much water. We'll start with small 9 trees. So that will use a little bit of water. 10 And then the secondary is a little more 11 ambitious. On the west side of the courthouse there are 12 beds. And I -- we've got some pictures of the area, and 13 it looks like somebody had started gardening there at 14 some point. But it's kind of not been kept up. So 15 there's a lot of pink granite on top of plastic. 16 There's some big ceniva bushes. And there's a grassy 17 area that has like an older border but it's all grassed 18 in, so we want to reclaim that with native plants that 19 look similar to what we have going on the east side with 20 this kind of same look on that side. So that's just -- 21 we would like your approval going forward. 22 JUDGE KELLY: Now, you used the word but 23 some people don't know what it means. Ceniza. 24 MS. LIENHARD: Oh, that's -- 25 JUDGE KELLY: The public what that is. 21 1 MS. LIENHARD: Okay. So they're the big 2 silver-gray bushes that bloom when it rains, that get 3 the pretty little lavender-colored flowers. 4 JUDGE KELLY: They're like a sage? 5 MS. LIENHARD: Sage. Thank you. But it's 6 not a sage. 7 JUDGE KELLY: Well, I -- but it's native to 8 Texas though. 9 MS. LIENHARD: It is native to Texas. 10 COMMISSIONER LETZ: I am definitely in favor 11 of the west entrance, that area needs a lot of help. 12 MS. LIENHARD: It needs a lot of help. Yes. 13 COMMISSIONER LETZ: And it's something that 14 it's a very visible area all the time. The other area, 15 my only concern there is a little bit with mowing. I 16 mean our maintenance department -- need to make sure 17 that there -- it's pretty much open, so that there's a 18 way to configure the beds that aren't going to interfere 19 with that. You know, the ease of maintaining that area, 20 the grass or weeds that are growing there. I have no 21 problem with that, y'all have done a good job. 22 MS. LIENHARD: Okay. We have the -- if 23 you'd like to meet us out there and talk about it and 24 figure out how to make it easy for everybody. 25 JUDGE KELLY: Yeah, gotta go to the podium. 22 1 MS. LIENHARD: Okay. I'm sorry. 2 JUDGE KELLY: The public needs to know who's 3 talking to them. 4 MS. LIENHARD: Well, the plan is to heavily 5 mulch around the trees. Properly mulch around the trees 6 so that maintenance is not a problem. In fact, it's 7 easier. Because you wouldn't -- if you go out there 8 and, unfortunately, look at that big leaf maple, it's 9 heavily damaged I guess from mowers running into it 10 or -- you know, and -- but by mulching properly in a way 11 that maintenance would be easier, I think, than 12 currently. 13 COMMISSIONER LETZ: Okay. My only comment 14 is just in that area to work with maintenance a little 15 bit. The other area I'm in favor of it. Y'all have 16 done a really good job. I make a motion to approve the 17 request. 18 JUDGE KELLY: And that's subject to 19 coordination with maintenance. 20 COMMISSIONER LETZ: Yes. 21 COMMISSIONER OVERBY: I'll second that 22 motion. 23 JUDGE KELLY: Got a motion and a second to 24 approve the new beds at the courthouse on the west side 25 and in front of the Commissioner parking, to be 23 1 coordinated with Maintenance Department. Any other 2 discussion? 3 COMMISSIONER LETZ: Just one other quick 4 comment is for the public. This is all done free -- 5 JUDGE KELLY: It's always been. 6 COMMISSIONER LETZ: -- to the taxpayers. So 7 they've been doing -- I mean, they've done a great job. 8 So appreciate it. 9 COMMISSIONER PACES: That's what I was a 10 little bit confused about. Because I was reading 11 through material that looked like the County was going 12 to buy some of the plants, but that's not the case, 13 right? 14 MS. CANES: We'd like help. But we still 15 need to go forward without it by getting funding from 16 the Native Plant Society and then we're volunteers with 17 the local -- 18 MS. LIENHARD: Right. I work, and on the 19 state and local levels. So it's not entirely free. 20 COMMISSIONER PACES: It wasn't a lot of 21 money, I just wanted clarity around it. I'm not opposed 22 to it. 23 COMMISSIONER LETZ: If you'd contact me 24 later, I can probably donate most of the plants you 25 need. Since I have a nursery. 24 1 JUDGE KELLY: He has a nursery. 2 COMMISSIONER OVERBY: Win-win. 3 JUDGE KELLY: Okay. Any other discussion? 4 Those in favor say aye. Opposed? Unanimous. Motion 5 carries. 6 Moving on to Item 1.2 consider, discuss and 7 take appropriate action to support a request from 8 William Nash to the U.S. Board on Geographic Names to 9 officially name a canyon partially included in his 10 property "Raven Canyon." The BGN is requesting 11 verification that the County is aware of the request and 12 supports it. 13 I was contacted by the BGN, wanting to know 14 if we approve -- is this your canyon? 15 MR. NASH: Yes, it is. 16 JUDGE KELLY: Okay. Would you like to 17 address the Court? 18 MR. NASH: Yeah. Sure. 19 JUDGE KELLY: Please. 20 MR. NASH: Good morning. 21 JUDGE KELLY: Good morning. 22 MR. NASH: What questions do you have? 23 JUDGE KELLY: So who are you? Where do you 24 live? 25 MR. NASH: Oh. I'm Bill Nash. I live in 25 1 Canyon Springs in Hunt. 2 JUDGE KELLY: Okay. I was just explaining 3 to the Court members since I haven't had a chance to 4 visit with them because of the Open Meetings Act, but I 5 was contacted by the U.S. Board on Geographic Names that 6 you wanted to name a canyon on your property to be 7 identified as Raven Canyon? 8 MR. NASH: That's correct. 9 JUDGE KELLY: Okay. It's on your property. 10 You own it? 11 MR. NASH: Yes. 12 JUDGE KELLY: I don't have any problem with 13 you naming your canyon whatever you want to name it. 14 But the Federal Government needs our support to put it 15 on the map. 16 MR. NASH: Yeah. It's a U.S. geological 17 survey. 18 COMMISSIONER OVERBY: It's like a lake, 19 right? 20 MR. NASH: Yeah, the U.S. Geological Survey. 21 They have a committee. I'm going to sound like I know 22 what I'm talking about but I have no idea what I'm 23 talking about. It's just online, and you fill out a 24 form, and apparently there's some blessings that need to 25 be attained and this is one of them. 26 1 JUDGE KELLY: Well, and my understanding is, 2 this would actually be identified on U.S. Geographic 3 material. 4 MR. NASH: That's correct. 5 JUDGE KELLY: And on maps? 6 MR. NASH: Correct. And it currently is 7 unnamed. 8 JUDGE KELLY: So it would be Raven Canyon on 9 the map. 10 MR. NASH: Yeah. 11 COMMISSIONER PACES: So I just have a 12 question. Why do you want to do this and what's the 13 history behind it? I mean, you're going to have a whole 14 bunch of ravens out there or -- 15 MR. NASH: We've lived there for 22 years. 16 Yeah, the ravens use the canyon. There's a drinker that 17 they frequent and they use the updrafts, you know, to 18 glide over the area. 19 COMMISSIONER LETZ: It's -- I mean, I'm not 20 familiar with the canyon. Is it a large canyon? And 21 the reason I ask that is that USGS, generally they're 22 larger structures that are something unique about them 23 that they name them. 24 MR. NASH: Yeah. Yes and no. I didn't try 25 to embellish on the form, I just stated the way it was. 27 1 It's about a mile long. It runs from River Road up into 2 Canyon Springs. And over the years, the 22 years that 3 we've been there, I've gradually purchased all the land. 4 And cleared all the cedar out and did a lot of 5 restoration work, so -- 6 COMMISSIONER LETZ: I have no problem with 7 it. So you need a court order from us so you can go 8 forward? 9 JUDGE KELLY: I think he just wants a letter 10 of support. 11 COMMISSIONER LETZ: A letter of support? 12 MR. NASH: Yeah. 13 JUDGE KELLY: That's the way I took it. I 14 just send them a letter and tell them that we had -- 15 MR. NASH: The Federal Government. 16 JUDGE KELLY: -- we've considered it and we 17 support it. 18 COMMISSIONER LETZ: So no action needed? 19 JUDGE KELLY: I need authorization to do a 20 letter. 21 COMMISSIONER PACES: He needs a letter of 22 authorization for the Judge to send a letter. 23 JUDGE KELLY: That's why it's on the agenda. 24 COMMISSIONER PACES: Yeah. 25 COMMISSIONER LETZ: I'll make a motion to 28 1 authorize the County Judge to send a letter of support 2 for the name Raven Canyon. 3 COMMISSIONER PACES: I'll second. 4 JUDGE KELLY: Got a motion and a second. Is 5 there any other discussion? Those in favor say aye. 6 Opposed? Unanimous. Thank you, Mr. Nash. 7 MR. NASH: Thank you. You need an address 8 or anything? Do I need to -- 9 JUDGE KELLY: I got a copy of the letter 10 from you. Jody's on vacation. 11 MS. PUTNAM: I'm Jody's assistant today. 12 But yes, if you get that and mail it to Jody and we'll 13 get you taken care of. 14 MR. NASH: All right. Very good. Thank 15 y'all. 16 JUDGE KELLY: Thank you. 17 Next item on the Agenda is 1.3 consider, 18 discuss and take appropriate action to accept the 19 donation of an AED to the Hill Country Youth Event 20 Center from the Kerrville Kennel Club. Jake Williamson. 21 MR. WILLIAMSON: Good morning, Court. I'm 22 just here at the request of Kerrville Kennel Club. They 23 have contacted us and wanted to donate an AED for use at 24 all times, and it would integrate as a public facility. 25 And we would maintain the AED post donation. 29 1 COMMISSIONER LETZ: I move for approval. No 2 brainer. 3 COMMISSIONER PACES: I'll second. 4 COMMISSIONER LETZ: Actually, I'm surprised 5 they didn't have one. 6 JUDGE KELLY: Got a motion and a second. Is 7 there any other discussion? 8 COMMISSIONER PACES: Jake, you or your staff 9 have been trained on the use of that AED? 10 MR. WILLIAMSON: I have been trained. My 11 certification is outdated. So we'll have to have a 12 first responder -- a CPR course. Which we're happy to 13 do. 14 COMMISSIONER PACES: Sure. 15 JUDGE KELLY: Any other discussion? Those 16 in favor say aye. Opposed? Unanimous. Thanks, Jake. 17 MR. WILLIAMSON: Thank you. 18 JUDGE KELLY: 1.4 consider, discuss and take 19 appropriate action to approve a Letter of Agreement with 20 the Inn of the Hills Hotel and Conference Center to 21 reserve up to 15 rooms to be used in the event of 22 emergency evacuations due to a hurricane. Valid dates 23 August 1 to December 1, 2024. Dub Thomas. 24 MR. THOMAS: Good morning, Judge. Good 25 morning, Commissioners. So this letter is an extension 30 1 from last year's letter. We're renewing the agreement 2 basically. The only difference between last year's 3 letter and this year's letter is the total cost of the 4 room's at $107.00 per night; whereas last year it was 5 $98.00 per night. 6 So, you know, we use those rooms in the 7 event that we have a hurricane evacuation or another 8 evacuation of some kind. And we need space for quotes 9 for the public that cannot be in a general population 10 shelter. 11 COMMISSIONER PACES: Presumably there's no 12 cost if we don't use them? 13 MR. THOMAS: No cost if we don't use them. 14 COMMISSIONER OVERBY: Oh, that was my 15 question. 16 MR. THOMAS: Even if we do use them, it's -- 17 if it's for a hurricane, if it's a Category 3 or above, 18 for like San Patricio County, those costs would be 19 reimbursable under Category B, which is emergency 20 protective measures. 21 COMMISSIONER PACES: Okay. 22 COMMISSIONER OVERBY: So the hotel just, 23 like, kicks everybody out if they have a reservation? 24 If you need them, you get -- 25 MR. THOMAS: I don't know about that. 31 1 COMMISSIONER OVERBY: You -- you don't worry 2 about those details? Okay. Gotcha. 3 MR. THOMAS: No, I don't worry about those 4 details. 5 COMMISSIONER OVERBY: They promised you some 6 rooms. Got it. 7 MR. THOMAS: That's right. 8 COMMISSIONER OVERBY: Okay. 9 COMMISSIONER PACES: I'll make a motion that 10 the Court go ahead and approve the Letter of Agreement 11 with the Inn of the Hills Hotel and Conference Center to 12 reserve up to 15 rooms to be used in the event of an 13 emergency evacuation. 14 COMMISSIONER OVERBY: I'll second that 15 motion. 16 JUDGE KELLY: We got a motion and a second. 17 Any other discussion? Those in favor say aye. Opposed? 18 Unanimous. Thank you, Dub. 19 MR. THOMAS: Thank you, Judge. 20 JUDGE KELLY: Item 1.5 consider, discuss and 21 take appropriate action to accept donations to the Kerr 22 County Animal Services totaling $150.00 for the month of 23 May, 2024. Reagan Givens. 24 MR. GIVENS: Good morning. Yes, these are 25 our May donations that we received. 32 1 COMMISSIONER LETZ: Move for approval. 2 COMMISSIONER PACES: Second. 3 COMMISSIONER OVERBY: I'll second. Okay. 4 JUDGE KELLY: Got a motion and a second to 5 approve accepting the donations as presented. Any 6 discussion? Those in favor say aye. Opposed? Motion 7 carries. 8 Item 1.6 consider, discuss and take 9 appropriate action to accept the donation of a metal 10 cross made from horseshoes from John Benningfield for 11 Flat Rock Park near VA Pathway Sidewalk. Shane Evans. 12 MR. EVANS: Good morning, gentlemen. Yes. 13 John Benningfield made a cross and just -- do y'all have 14 a picture of it? 15 COMMISSIONER OVERBY: We do. 16 MR. EVANS: He'd like to donate this cross 17 to be set up by the Veterans Pathway on the County side 18 of the County Park. And we just need y'all's 19 authorization to do so. It seems -- I've looked at it. 20 It seems to be well made. It would be a post hole dug 21 and concreted in. And it's there for everybody to, I 22 guess, look over it. 23 COMMISSIONER OVERBY: I'll make a motion 24 that we accept the donation of the metal cross for Flat 25 Rock Park near VA Pathway Sidewalk. 33 1 JUDGE KELLY: Is there a second? Motion 2 fails for lack of -- I'll second. Let's just -- let's 3 get a vote on it. We've got a motion and a second to 4 approve placing the cross being donated by John 5 Benningfield as presented. Any discussion? 6 COMMISSIONER LETZ: Yes. The reason for 7 lack of a second, and pretty much for opposition, is 8 that I've taken a policy for many, many years not to 9 accept things onto our courthouse square with a few 10 exceptions. We tend to have a lot of things donated to 11 us that people want -- they're good will, but then the 12 County ends up having to deal with it. Maintain it. 13 This is not a whole lot of maintenance, but we've had 14 everything from birdhouses to all kinds of stuff. 15 JUDGE KELLY: We've got a Confederate cannon 16 we've got to do something with. 17 COMMISSIONER LETZ: Yeah, we've got a 18 Confederate cannon which we have -- I don't know why we 19 got it but -- and it has nothing to do with Kerr County. 20 It was found in a swamp in Louisiana. But I just think 21 that we clutter up our Courthouse and other County 22 property by accepting donations. And I think that they 23 need to be -- we shouldn't accept donations. It has 24 nothing to do with it being a cross or anything like 25 that. It's just a matter that I don't think we should 34 1 accept donations of things like this that we will have 2 to maintain in the future. 3 COMMISSIONER PACES: I mean, I have a strong 4 religious belief and I love the fact that we would want 5 to display the cross. I'm not real happy that it's made 6 out of horseshoes, I guess, is my issue. 7 JUDGE KELLY: Any other discussion? I share 8 your concern about putting things on the courthouse 9 grounds. We have a policy to vet Requests for 10 Resolutions in support for given things and the same 11 thing for accepting gifts. And I think -- I think maybe 12 you're right. This may open the door for something that 13 we really don't want to do. So we've got a motion and a 14 second. Those in favor say aye. 15 COMMISSIONER OVERBY: Aye. 16 JUDGE KELLY: Those opposed? 17 COMMISSIONER LETZ: Aye. 18 COMMISSIONER PACES: Aye. 19 JUDGE KELLY: And abstain. I'll abstain. 20 So it is a -- the motion does not carry. 21 MR. EVANS: Thank you, Your Honor. 22 JUDGE KELLY: Thank you. 23 Item 1.7 consider, discuss and take 24 appropriate action to reappoint Greg Longenbaugh the 25 Kerr 9-1-1 Board of Managers for an additional two-year 35 1 term, which expires on June 30, 2024. 2 Commissioner Harris isn't here, so I will 3 make a motion that we go ahead and reappoint Greg 4 Longenbaugh to the 9-1-1 Board. 5 COMMISSIONER LETZ: Second. 6 JUDGE KELLY: Got a motion and a second. 7 Any discussion? Those in favor say aye. Opposed? 8 Motion carries. 9 Item 1.8 consider, discuss and take 10 appropriate action regarding an update on the design and 11 construction of the new Kerr County Animal Control 12 facility. 13 COMMISSIONER LETZ: It's a problem when you 14 have more than you want. 15 COMMISSIONER OVERBY: I've got one if these 16 gentlemen need one. 17 COMMISSIONER LETZ: I don't think I need to 18 read this but I'll kind of go through it. Just kind of 19 where we are on it. I will say that Commissioner Overby 20 and myself and Reagan have met for the last six months 21 on a pretty regular basis with Peter Lewis, architect, 22 on that. But this is kind of where we are on this. 23 The bond amount that was approved is for 24 $5,750,000.00, and it's for a 14,329 square foot 25 building. The amount was based on January 3rd of 2022. 36 1 So really we're looking at 2021 numbers when we came up 2 with that estimate. A couple of things. The bond did 3 include placeholders, but -- you know, kind of random 4 numbers for a regular catchment system and auxiliary 5 generator and a security system. It did not include 6 kennels and other furnishings. 7 And I think I previously said that I thought 8 kennels were included but they were not specifically. 9 Did not include a perimeter fencing. Did not include 10 livestock fence. And then there was an additional 11 length of the road to the facility was changed. There's 12 been over a one-year delay primarily -- well, entirely 13 due to FEMA. But the road to get to the facility will 14 go through floodplain, and actually part of it is 15 obviously in the floodway by original map. We've 16 resubmitted a new conditional letter of map revision to 17 FEMA. That still has not been approved. And 18 construction cannot start until it is approved. So it's 19 been a long delay on that. 20 But there's also quiet a bit of additional 21 historical environmental studies required due to 22 location. Primarily due to the veterans cemetery and 23 the Brown Cemetery, which are adjacent to it. 24 Inflation rate since the original numbers 25 were down about 17 percent. And if you add that to the 37 1 bond amount, that increases it to 5.75 million times 2 inflation rate up to 6.7 -- a little over 6.7 million. 3 After a lot of meetings with KCAS, KPA, several site 4 visits, the size of the building did increase by 1,644 5 feet. Those areas are sally port, which was not done 6 large enough once we really started looking at the use 7 of it and the area of euthanasia. Those are really 8 deteriorated. It's not adding any square footage to 9 the -- yeah, a little bit in the lobby, I think. But 10 that's the total amount. 11 Based on the current -- well, Peter Lewis 12 was concerned because of inflation, and hired on his own 13 expense a local contractor estimator to really look at 14 the plan and see what the cost was. It came in at about 15 6.3 million. Since then, Commissioner Overby and myself 16 have gone in and identified what we recommend, $440,000 17 in cost reductions to the facility. And -- well, these 18 plans will be presented on July 1st as well. Peter will 19 have the final plans and we can all take a look at them. 20 But there's a clear store area that kind of makes it 21 look better but it's added some cost and basically gets 22 tied into the center area. 23 There's a front canopy that was -- doesn't 24 need to be as nice as it was designed. A generator. 25 This is on the hospital grid right now. So it is a 38 1 priority to keep power. So we feel that while a 2 generator may be necessary at some point, it is not 3 necessary right now. 4 Perimeter fencing, again, something that we 5 think we can get done a lot cheaper than going to the 6 contractor. Either through maintenance or maintenance 7 contracting it out. There's dual rainwater plumbing. 8 The idea has been from the very beginning, it was in the 9 bond issue, to have a rainwater catchment system. And 10 they had to have dual plumbing to allow for that in the 11 kennel area. And then I think it was about -- almost a 12 $200,000 savings if the seal coat on the roads and the 13 parking lot is done by Road & Bridge versus an outside 14 contractor. 15 So basically, looks like the estimated cost, 16 the actual construction is going to be about 5.85 17 million. It's a hundred thousand over the amount that 18 was in the bond; however, there is going to be the sale 19 of the current KCAS property. That will certainly be 20 more then a hundred thousand dollars. And so with those 21 things combined, I think it'll be essentially within 22 budget. 23 There are some things on the rainwater 24 harvesting, Noel is working on a grant from UGRA that we 25 are pretty certain, based on our conversations, we're 39 1 going to be able to get that. In fact, designs have 2 been made, and all of the plumbing for the rainwater 3 catchment is included in the plan, just that the tanks 4 are not. So that hookup and the pumps that would go 5 into it. But anyway, that's kind of where it is. 6 Moving forward, the final plans are almost 7 complete. They will come for everyone to look at and 8 kind of review. It's really -- the building is pretty 9 simple. It's just like it was on the bond picture. 10 Like I said, the sally ports were enlarged and the other 11 area there is really large. There's an area for 12 euthanasia and it was strongly recommended by other 13 facilities that we visited that that not be included 14 really right in the building. So it was put outside 15 sally port. 16 COMMISSIONER OVERBY: On the end. 17 COMMISSIONER LETZ: And that could be 18 reduced, but I think that would be short-sided, in my 19 opinion. You're going to save about 600 square feet. 20 The plan right now, if the Court doesn't totally change 21 the plans, would be to go out for bid in July. Bids 22 would be due back in September. Construction would 23 start in the fourth quarter of this year, and it should 24 be about a 10 to 12-month construction project. Kind of 25 where it is. 40 1 There will be -- and one of the things 2 that -- other things that will be needed at the 3 facility, kennels, Reagan's already talked to us about 4 the furnishings, security system, and that's a system 5 that has to be compatible with the rest that we use in 6 the County by Guardian. You know, if you were -- I 7 would say somewhere between it'll be -- the Court can 8 look at a lot of these or will look at them, but 9 somewhere between three to 600,000 dollars of cost for 10 those items that are not in the bond issue. Most of 11 those are not -- were never intended to be in the bond 12 issue but will have to be paid. Depending on the 13 completion schedule, that'll -- I don't know whether it 14 hits this budget or next budget, I would recommend that 15 we add it into this budget. 16 JUDGE KELLY: How much? 17 COMMISSIONER LETZ: I think we need to look 18 at the first. I told Peter I want to -- you need to 19 have the plans ready to come and let people -- let Jody 20 know that we need to add an agenda item to review the 21 KCAS plans at that workshop on July 1st. 22 And like I said, it's going to be between -- 23 one of the biggest items is the kennels. And it's a 24 huge number, $400,000 for kennels. But I'm not sure we 25 need to do them all right away. 41 1 COMMISSIONER OVERBY: That's dog and cats 2 too, right? 3 COMMISSIONER LETZ: Yeah. No, that's not 4 just dogs. 5 COMMISSIONER OVERBY: It's not -- it's not 6 the cats. 7 COMMISSIONER LETZ: Cats are -- 8 COMMISSIONER OVERBY: Cheaper. 9 COMMISSIONER LETZ: Not too much. But it's 10 the -- you know, I guess -- they're expensive. And we 11 know the problems that we've had at the current 12 facility. You know, that is an item if nothing, we can 13 probably go with less or half those kennels to start 14 with, or lesser number, and save money there. That's 15 why I say that it goes from kind of 300 to 600,000. I 16 have not -- I visited with KPA about if they are able to 17 help with some of this stuff and they're waiting to kind 18 of get a definite ask as to what they need, you know, or 19 hear. I think that's probably -- bearer of bad news 20 today. But it could -- but it was a lot worse before 21 Commissioner Overby and I started whacking things that 22 we thought that were not necessary. 23 There are a couple of things that just -- 24 that did drive the cost a little bit. And they were 25 based on really spending a lot of time at the Atascosa 42 1 facility, which is something that we're really modeled 2 after. They highly recommended for long-term 3 maintenance and use of the facility to add a 12-inch 4 curb in the dog kennel area, all the way around the 5 building. They said from the long-term -- that area gets 6 hosed down continuously. And that if we don't have 7 that, we will be replacing the fiber board, whatever it 8 is, around that perimeter a lot more. 9 The other thing that they strongly 10 recommended and is included, is to put an epoxy paint on 11 the floor in there for the same reason. Long-term 12 maintenance. They said that, you know, those are areas 13 that they highly recommended that we do, those two 14 items, and those two items are included in the cost 15 estimate. 16 JUDGE KELLY: Is there any action that we 17 take today? 18 COMMISSIONER LETZ: I don't think so. I 19 just think it was an update. And that kind of -- didn't 20 sugarcoat it. That's where we are. 21 COMMISSIONER PACES: I guess I'm kind of 22 surprised that we didn't include kennels and security in 23 the original cost estimate that went into the bond. 24 COMMISSIONER LETZ: I think there's no -- 25 COMMISSIONER PACES: That's part of the 43 1 animal control facility, how do you not? 2 COMMISSIONER LETZ: Security was included, 3 but we took it out of the design because it had to be a 4 Guardian system, it had to be compatible. So that's the 5 reason. The kennels -- we didn't know what we were 6 going to do. I mean, it was a -- a building -- you 7 know, I guess it depends on how far you go on the 8 design. But, you know, we went back through the data 9 and kennels were not included because it was not sure 10 how many -- 11 COMMISSIONER OVERBY: You can't use all the 12 kennels that -- 13 COMMISSIONER LETZ: -- kennels and what 14 exactly we were going to do. 15 COMMISSIONER OVERBY: Yeah. 16 COMMISSIONER LETZ: And the kennels that 17 you -- that we're recommending have to be consistent 18 with the floor drainage system that we have. So it was, 19 kind of, how far do you go on a bond issue? Yeah. 20 Anyway, that's just where it is. 21 COMMISSIONER PACES: Preferably enough to 22 where you cover everything. But anyway. Can't change 23 that one. 24 COMMISSIONER LETZ: So anyway. But on 25 the -- I think the Court can make some decisions and 44 1 we'll -- Peter will bring in an itemized list on some of 2 the items in that 440,000. And other things that we can 3 and cannot do. Some of them I recommend, some of them I 4 don't recommend, that he's -- that he's identified. 5 And the -- I guess the good news is a little 6 bit that, one, I'm really happy that he went and got a 7 cost estimate. Just a local contractor that -- or 8 estimator that has worked for a local contractor for 9 many years and he's very accurate. He's probably a 10 little conservative. But we are hoping the bid will 11 come in lower than at 1.85. 12 And the other thing is I wanted to 13 mention -- that I did mention, probably a $200,000 14 savings if Road & Bridge does the paving around there. 15 COMMISSIONER PACES: Okay. 16 COMMISSIONER LETZ: Any questions? 17 COMMISSIONER PACES: Is that Road & Bridge 18 work going to come out of Precinct 3, that they're not 19 going to do? 20 COMMISSIONER LETZ: No, that's totally in 21 Precinct 2. It comes out of yours. 22 COMMISSIONER PACES: Yeah, that's what I was 23 afraid of. 24 JUDGE KELLY: I think it's going to be -- 25 COMMISSIONER LETZ: All right. 45 1 JUDGE KELLY: Well, for those that are 2 watching on YouTube, there was a collective sigh in this 3 room for this news. But it's one of the things that it 4 is what it is and we're going to have to deal with it. 5 So that's the last we have to say about that for today. 6 Tune in for July 1. 7 We've got a couple of minutes before the 8 normal break at 10:00 -- well, let's go ahead and take a 9 ten minute break and let's be back at 10 o'clock. 10 COMMISSIONER OVERBY: Okay. 11 (Break.) 12 JUDGE KELLY: Court will come back to order. 13 We have a 10 o'clock public hearing for a revision of 14 plat for the Staacke Ranch, part of Lot 1 and part of 15 Lot 2. I convene the public meeting. Is there anyone 16 here that would like to address the Court? 17 There being no one, then I will adjourn the 18 meeting and we'll move on to the second public hearing, 19 which is for a revision of plat for the Y.O. Ranchlands 20 Section 2, Tracts 97 and 98. Is there anyone here that 21 would like to address the Court? 22 There being none, I'll adjourn the meeting 23 and we'll move on to Item 1.11 consider, discuss, and 24 take appropriate action regarding a revision of plat for 25 the Y.O. Ranchlands Section 2, Tracts 97 and 98. 46 1 Charlie Hastings. 2 MR. HASTINGS: Thank you, Judge. This 3 proposal revises and combines two existing tracts, Tract 4 97 (49.09 acres) and Tract 98 (71.16 acres). They're 5 going to be combined into Tract 97R (120.25 acres). 6 That's a big lot. Road frontage will be on Camino Y.O. 7 East and Dry Pasture Road. 8 The County Engineer requests the Court 9 consider, discuss and take appropriate action regarding 10 a revision of plat for Y.O. Ranchlands Section 2, 11 Tracts 97 and 98. Volume 5, Pages 357 through 360. 12 Precinct 4. 13 JUDGE KELLY: Okay. Precinct 4 is not here 14 but -- 15 COMMISSIONER PACES: I'll make a motion that 16 the Court approve the revision of plat for the Y.O. 17 Ranchlands Section 2, Tracts 97 and 98, Volume 5. 18 COMMISSIONER LETZ: Second. 19 JUDGE KELLY: Got a motion and a second to 20 approve the revision of plat as requested. Any 21 discussion? Those in favor say aye. Opposed? 22 Unanimous. Approved. 23 Okay. Now we're moving on to Items 1.12, 24 13, 14, 15, 16, and 17 and 18. This is the HR Director, 25 Sylvia Zapata Show. 47 1 MS. ZAPATA: Good morning. 2 COMMISSIONER OVERBY: Zapata Show. 3 JUDGE KELLY: I say that teasingly. But we 4 do all important things that have to be done as part of 5 the budget process. 6 MS. ZAPATA: Correct. 7 JUDGE KELLY: So let's start with Item 1.12 8 consider, discuss and take appropriate action on renewal 9 of the TAC property renewal. 10 MS. ZAPATA: So this is -- y'all received a 11 copy of it. It's just tax renewal on the property 12 insurance that covers all our buildings and just ask for 13 your approval. 14 JUDGE KELLY: And this is business as usual. 15 COMMISSIONER PACES: I'll move for approval. 16 COMMISSIONER OVERBY: I'll second. 17 JUDGE KELLY: Got a motion and a second to 18 approve renewing the property renewal with TAC. Any 19 discussion? 20 COMMISSIONER PACES: I've got a couple 21 questions. One is, I didn't see 550 Earl Garrett in 22 here. 23 MS. ZAPATA: It's in there. 24 COMMISSIONER PACES: Is it there? I saw the 25 church. 48 1 COMMISSIONER OVERBY: I didn't get that. 2 COMMISSIONER PACES: I just want to clarify 3 that. It might be that -- it's real hard to read this 4 stuff. 5 MS. ZAPATA: It is -- 6 COMMISSIONER OVERBY: She's looking for you. 7 MS. ZAPATA: I'm sorry. I'll have to find 8 it. But it is on there because we specifically looked 9 for that one. 10 COMMISSIONER PACES: Okay. 11 MS. ZAPATA: And it did change its location 12 on the renewal. 13 COMMISSIONER PACES: Well, if you can verify 14 that it's included, I may have missed it. I've got 550 15 Earl Garrett on my brain here lately, so -- 16 The other question is, I notice in your 17 policy that we covered for computer fraud and some 18 issues with computer. But help me with -- do we have a 19 separate policy to -- you know, if we ever get hacked 20 and have a major -- 21 COMMISSIONER OVERBY: A cyber security 22 policy? 23 COMMISSIONER PACES: -- cyber security event 24 that we -- because it didn't seem like -- 25 JUDGE KELLY: Whoa, whoa, whoa. One at a 49 1 time. 2 MS. ZAPATA: Sorry. 3 JUDGE KELLY: Go ahead. 4 COMMISSIONER PACES: Yeah. 5 JUDGE KELLY: You talk, she talks, you talk. 6 One at a time. 7 COMMISSIONER PACES: Yeah. Do we -- do we 8 have a different policy or -- you know, I'm just not 9 sure, maybe our County Attorney can weigh in. Is this 10 adequate to cover us here or -- 11 MRS. STEBBINS: I think -- I can't weigh in 12 intelligently right now, but I think that Sylvia has 13 recently been asked these questions and so she has, I 14 think, up to date information on what we have now. 15 COMMISSIONER PACES: Okay. 16 MS. ZAPATA: That is correct. So our 17 liability is separate. And so I'm working on that 18 renewal now. Because that renewal's in October. 19 COMMISSIONER PACES: Okay. That's what I 20 was hoping you'd tell me. 21 MS. ZAPATA: So that's where that's covered. 22 COMMISSIONER PACES: So that's a separate 23 policy. 24 JUDGE KELLY: It is. 25 COMMISSIONER PACES: Yeah. 50 1 MS. ZAPATA: It is. 2 COMMISSIONER PACES: Okay. 3 MS. ZAPATA: So I'm looking through this, 4 I'm sorry, quickly and I'm not seeing it. But I know 5 it's on there because we spoke about it. So I'll have 6 to just -- 7 COMMISSIONER PACES: Okay. Well -- 8 MS. ZAPATA: I may be missing a page. 9 COMMISSIONER PACES: -- please, before we 10 sign any final documents, make sure it is. 11 MS. ZAPATA: Yes. Absolutely. 12 COMMISSIONER LETZ: I'll make a motion to 13 approve subject to 550 Earl Garrett being included. 14 COMMISSIONER PACES: Yeah. 15 JUDGE KELLY: We've got a motion and a 16 second to approve renewing the insurance with TAC as 17 presented, subject to confirming that 550 Earl Garrett 18 is included. 19 MS. ZAPATA: I will verify. 20 JUDGE KELLY: Any discussion? Those in 21 favor say aye. Those opposed? Unanimous. 22 Move on to Item 1.13 consider, discuss and 23 take appropriate action on the renewal of the Texas 24 Association of Counties Health and Employee Benefit Pool 25 insurance. Ms. Zapata. 51 1 MS. ZAPATA: So this is our medical and 2 dental renewal. Our medical went up 3.5 percent and our 3 dental is 1.0 percent increase. 4 COMMISSIONER OVERBY: I'll make a motion 5 that we renew that insurance with TAC. 6 JUDGE KELLY: With the Health and Employee 7 Benefit Pool insurance. 8 COMMISSIONER OVERBY: HEBP. 9 COMMISSIONER LETZ: Second. 10 JUDGE KELLY: Got a motion and a second. Any 11 discussion? 12 COMMISSIONER PACES: Yeah, my -- my question 13 here, Sylvia, is just what -- what's the overall cost 14 implication for the County on this new policy? I mean 15 the rates went up slightly? 16 MS. ZAPATA: They did. I didn't bring that 17 sheet with me. Again, I can get it but we presented it 18 at one of the workshops. Thank you. 19 MRS. SHELTON: (Handing her a piece of 20 paper.) 21 MS. ZAPATA: So overall we're looking at -- 22 let me make sure because there were a couple of options, 23 $133,077.36. And that's keeping the employees 24 deductions the same. 25 MRS. SHELTON: And that's based on current 52 1 enrollment? 2 MS. ZAPATA: Current. Yes. Current 3 enrollment. 4 JUDGE KELLY: Okay. 5 COMMISSIONER PACES: Everything's going up. 6 JUDGE KELLY: Welcome to my world. 7 COMMISSIONER PACES: Yeah. I don't envy 8 you. 9 JUDGE KELLY: Any other discussion? We have 10 a motion and a second to approve renewing the HEBP 11 insurance policy with TAC as presented. Any discussion? 12 Those in favor say aye. Opposed? Unanimous. 13 Item 1.14 consider, discuss and take 14 appropriate action to add Ilda Mendoza to the OASys 15 Access Agreement with Texas Association of Counties 16 Health and Employee Benefit Pool as an Administrator. 17 COMMISSIONER LETZ: Move for approval. 18 COMMISSIONER OVERBY: I'll second. 19 JUDGE KELLY: Got a motion and a second to 20 add Ms. Mendoza to the policy as Administrator. Any 21 discussion? 22 COMMISSIONER LETZ: Just -- the pool 23 coordinator for the time being. TAC is very, very picky 24 on who they will allow to look at anything. And this is 25 just -- it stands out to let Miss Mendoza have access to 53 1 this and look at it. And it's really important we have 2 two people down in that office in case somebody's out, 3 on vacation or sick, whatever. Things happen. 4 JUDGE KELLY: I'll second. It is important. 5 Any discussion? Then those in favor say aye. Opposed? 6 Unanimous. 7 Let's move on to Item 1.15, which is to 8 consider, discuss and take appropriate action to rescind 9 Court Order 40488, stipend for IT employee due to 10 additional job duties. Ms. Zapata. 11 MS. ZAPATA: This is just a Court Order that 12 was passed right before the -- or since the previous IT 13 Director was going to retire. 14 JUDGE KELLY: This is for the interim -- the 15 upgrade to the interim director, right? 16 MS. ZAPATA: Right. And so now that we have 17 an IT Director -- 18 COMMISSIONER LETZ: It really wasn't 19 interim, it was doing additional duties. Because when 20 this was done, we still had a Director. 21 JUDGE KELLY: Right. We had a -- 22 COMMISSIONER LETZ: But there was some 23 additional work that needed to be done. 24 COMMISSIONER OVERBY: And now we have a new 25 Director. 54 1 COMMISSIONER LETZ: I move for approval of 2 the agenda item. 3 COMMISSIONER OVERBY: I'll second. 4 JUDGE KELLY: Got a motion and a second to 5 approve rescinding Court Order 40488, which was the IT 6 stipend. Those in favor say aye. Opposed? Unanimous. 7 Item 1.16 consider, discuss and take 8 appropriate action on the renewal of supplemental 9 insurance from SWBC. Miss Zapata. 10 MS. ZAPATA: So most of our benefits of SWBC 11 are all supplemental so they're employee paid. The only 12 thing that the County pays is the basic life insurance, 13 and there is no increase in rates. And as well as the 14 employees supplement, too, there wasn't any rate 15 increase. Just one slight change on the accident. 16 We're going to -- we've been offered two plans in the 17 past. A base plan and a buy-up plan. We're going to do 18 away with the base plan. So they're giving us the 19 buy-up plan at the base plan rate and so that's a better 20 plan for less money for our employees. So we're going 21 to make that change. That's the only change that we're 22 doing on that, I know. 23 JUDGE KELLY: So there's no increase and 24 better coverage. 25 MS. ZAPATA: No increase and better 55 1 coverage. 2 COMMISSIONER OVERBY: I make a motion that 3 we approve the renewal of the supplemental insurance 4 from SWBC. 5 COMMISSIONER PACES: I'll second. 6 COMMISSIONER LETZ: Second. 7 JUDGE KELLY: Got a motion and a second to 8 approve the renewals of SWBC as presented. Any 9 discussion? 10 COMMISSIONER LETZ: Just a question or a 11 comment. You've made progress in figuring out how to 12 get this billing and to keep it all accurate? 13 MS. ZAPATA: Yes. 14 COMMISSIONER LETZ: I know last year we had 15 an issue with bills coming in after the pay periods and 16 trying to keep everything coordinated. And all that's 17 taken care of and things are going to run smooth this 18 year? 19 MS. ZAPATA: That's my plan, yes. 20 COMMISSIONER OVERBY: Knock on wood. 21 MS. ZAPATA: I'm not going to say I'm 22 perfect because I'm not. But that is my plan. 23 COMMISSIONER LETZ: Okay. Thank you. 24 JUDGE KELLY: Very good. We just don't want 25 to repeat last year. 56 1 MS. ZAPATA: No. That is my plan not to do 2 that. 3 JUDGE KELLY: Okay. So this is for the -- 4 okay, then those in favor say aye. Opposed? Unanimous. 5 Item 1.17 consider, discuss and take 6 appropriate action to ratify and confirm User Agreement 7 to Purchase Drive Records of Driver Record Monitoring 8 Services between the Department of Public Safety of the 9 State of Texas and Kerr County. 10 MS. ZAPATA: Okay. So this is just an 11 agreement that we're required to have on file with DPS 12 so we can run pre-employment driving records for Road & 13 Bridge. 14 COMMISSIONER OVERBY: Oh, that's what it's 15 for. I make a motion that we do that for Agenda Item 16 1.17. How about that? Make it quicker. 17 COMMISSIONER PACES: I'll second. 18 JUDGE KELLY: And it's already been done, 19 we're just ratifying and confirming, right? 20 COMMISSIONER OVERBY: Yeah. 21 MS. ZAPATA: Yes, sir. 22 JUDGE KELLY: This is the forgiveness part 23 of it. 24 MS. ZAPATA: Right. 25 JUDGE KELLY: Those in favor say aye. 57 1 Opposed? Unanimous. 2 Item 1.18 consider, discuss and take 3 appropriate action to approve the Holiday Schedule for 4 FY '24, '25. Miss Zapata. 5 MS. ZAPATA: This time I have two options. 6 Option 1 is just what it was the last -- this past 7 current year. And then Option 2 is -- includes 8 Juneteenth, which is a Federal Holiday from two years 9 ago. 10 COMMISSIONER LETZ: I make a motion we go 11 with Option 1. 12 COMMISSIONER PACES: As is? 13 COMMISSIONER LETZ: As is. 14 COMMISSIONER PACES: I'll second that. 15 JUDGE KELLY: We got a motion -- Bob? 16 MR. REEVES: I'd like to speak on this, 17 please. 18 JUDGE KELLY: Okay. You're recognized. 19 MR. REEVES: Good morning, Commissioners, 20 Judge. Just in your consideration of this, the 21 Juneteenth is also a State Holiday, and all I'm asking 22 is y'all to consider this. There are only skeleton 23 crews at about every office that impacts the operations 24 in my office. That's DMV, registration, title, 25 comptroller, sales tax, and the comptroller's property 58 1 taxes assistant. So any out-of-the-ordinary work, which 2 is on a daily basis we're unable to function and to help 3 the taxpayers because the State is closed. And I'd just 4 like y'all to consider that. 5 MRS. SOLDAN: Also, banks are closed, so we 6 can't do any banking. 7 COMMISSIONER LETZ: But that's the same for 8 every other holiday on the list, correct? 9 MR. REEVES: But we're closed on the other 10 holidays. 11 MRS. SOLDAN: Yes. 12 COMMISSIONER LETZ: Right. 13 COMMISSIONER PACES: Yeah, I'm just not in 14 favor of adding another holiday. If we could get rid of 15 one, that would be fine. 16 COMMISSIONER OVERBY: Get rid of another 17 one? 18 COMMISSIONER LETZ: I just -- I mean, I look 19 at this as a Federal unfunded mandate. I mean -- 20 JUDGE KELLY: Well, is it a mandate? 21 COMMISSIONER LETZ: Well, since we have an 22 option on -- 23 JUDGE KELLY: That's a question. 24 COMMISSIONER LETZ: But still, it's 25 impacting how we do work at the County because the 59 1 Federal Government side is making another Federal 2 holiday. And I just don't think we need another Federal 3 holiday. 4 JUDGE KELLY: So we have a motion and a 5 second to approve -- is it Option 1? The same as last 6 year? 7 MS. ZAPATA: Yes. 8 COMMISSIONER OVERBY: Yes. 9 JUDGE KELLY: Any other discussion? Those 10 in favor say aye. Opposed? I'm going to abstain on 11 that one. 12 COMMISSIONER OVERBY: You're doing a lot of 13 abstaining today. 14 JUDGE KELLY: Well, I know it is. And it's 15 a cop out but -- well, I'm owning it. 16 COMMISSIONER PACES: Okay. 17 JUDGE KELLY: This is eventually going to 18 come back to roost with us. And at some point we're 19 going to have to deal with this and I would rather not 20 have a gun pointed at my head when we do it. So I -- I 21 understand what you're saying. And I'm not disagreeing 22 with you. I'm just saying at some point we're going to 23 have to deal with this issue. Mrs. Soldan? 24 MRS. SOLDAN: I just wanted to make one more 25 comment. I believe not next fiscal year but the year 60 1 after that that Juneteenth date will fall on a payday 2 Friday, which means everybody will be paid Thursday 3 instead of Friday because banks aren't open. Just 4 something to keep in mind. 5 JUDGE KELLY: We've already had the vote. 6 And it was three/zero/one. 7 Item 1.19 consider, discuss and take 8 appropriate action to approve the County payroll 9 schedule for FY 24-25 based on court approved County 10 holidays. Ms. Soldan. 11 MRS. SOLDAN: So based on the holiday 12 schedule you approved, I believe that would be 13 Option No. 1 that you have because it does not take into 14 effect the Juneteenth holiday. 15 COMMISSIONER LETZ: I move we adopt Option 1 16 as the pay date schedule for 2024-2025. 17 COMMISSIONER PACES: I'll second. 18 JUDGE KELLY: We got a motion and a second 19 to approve the County payroll schedule as presented. 20 Any discussion? Those in favor say aye. Opposed? 21 Unanimous. 22 Item 1.20 consider, discuss and take 23 appropriate action to authorize a nominating committee 24 to seek nominations and submit an application to the 25 Kerrville Chamber of Commerce for a County employee to 61 1 participate in the Kerr County Leadership Class 24-25. 2 Application fee to be paid out of the current year's 3 budget. We do this every year. 4 MRS. SOLDAN: We've been doing it for about 5 the last nine or ten years. 6 COMMISSIONER LETZ: And the committee is 7 yourself -- 8 MRS. SOLDAN: Myself, HR Director and the 9 County Attorney. 10 COMMISSIONER LETZ: I'll make a motion we 11 appoint the committee to come up with recommendations 12 for leadership of Kerr County. 13 COMMISSIONER OVERBY: I second. It's great. 14 Yeah. 15 JUDGE KELLY: Got a motion and a second to 16 appoint the nominating committee for the Kerr County 17 Leadership Class 24-25. 18 COMMISSIONER PACES: I just have one 19 question for you, Tracy. Have we already reached out to 20 employees to see who might be interested in this 21 program? 22 MRS. SOLDAN: Not yet. That's the purpose 23 of the nominating committee. 24 COMMISSIONER PACES: It appears that she 25 already has a list. 62 1 And let me ask one more. Then how -- like 2 last year, how many people wanted to that you had to 3 select from? 4 MRS. SOLDAN: We actually approach people 5 that we think would be a good fit. I mean, I send out 6 an e-mail as well, but then we kinda go out there and 7 approach people, so -- 8 COMMISSIONER OVERBY: Nudge them a little. 9 COMMISSIONER PACES: So -- so nobody steps 10 forward and said I want to do this program? 11 MRS. SOLDAN: I don't remember if we had 12 anybody step forward. Since we've been doing this the 13 last nine or ten years, people know it. And -- 14 COMMISSIONER PACES: Okay. 15 MRS. SOLDAN: -- that we've talked to in the 16 past said maybe couldn't do it that time are thinking 17 about it now. 18 COMMISSIONER LETZ: It's been -- 19 COMMISSIONER OVERBY: It's a great program. 20 COMMISSIONER LETZ: The people that go 21 through this seem to really like it. 22 COMMISSIONER OVERBY: Yeah. It's a great 23 program. 24 COMMISSIONER LETZ: It's a good way to -- 25 and I can think of several people that would be good to 63 1 go this year. Just because it's a good way to get to 2 know a lot of people that -- 3 COMMISSIONER PACES: I move that you should 4 be part of the committee then. Seriously. 5 COMMISSIONER LETZ: Yeah. Okay. 6 COMMISSIONER PACES: You've been around a 7 long time. You -- 8 COMMISSIONER LETZ: You know that. 9 COMMISSIONER PACES: -- probably know people 10 better than anybody. 11 COMMISSIONER LETZ: So -- yeah. I mean -- 12 MRS. STEBBINS: It's also a good way to 13 connect the community and other people in the leadership 14 program with -- 15 COMMISSIONER OVERBY: With the county. 16 MRS. STEBBINS: -- respect to -- 17 COMMISSIONER OVERBY: It goes backwards, 18 yeah. 19 COMMISSIONER LETZ: Yeah. 20 COMMISSIONER PACES: Well, I'm all for the 21 program. I'm just curious how -- how it works. 22 COMMISSIONER LETZ: Yeah. I'll be glad to 23 have my name added to the committee. 24 JUDGE KELLY: And I want to speak in favor 25 of this also. I speak to them every year and really 64 1 it's a fun time. And it is amazing what our younger 2 leaders don't know about County government. And I get 3 asked the most interesting questions. Sometime people 4 look at me in disbelief. Like, really? But it is -- 5 it's very beneficial. 6 Those in favor say aye. Opposed? 7 Unanimous. 8 Moving on to Item 1.21 consider, discuss and 9 take appropriate action to approve justification for the 10 Sole Source procurement of products and services for 11 Trinity Innovative Solutions for the Operation Stone 12 Garden grant in accordance with Local Government Code 13 Discretionary Exemptions Subsection (c) if an item is 14 exempted under Section (a)(7) is purchased, the 15 Commissioners' Court, after accepting a signed statement 16 from the county official who makes purchases for the 17 county as to the existence of only one source, must 18 enter in its minutes a statement to that effect. 19 We talked about this last meeting -- 20 MR. GAIGE: Yes, sir. 21 JUDGE KELLY: -- and we had the wrong name 22 in there. 23 MR. GAIGE: Yes. The language was changed to 24 Operation Stone Garden, so -- 25 JUDGE KELLY: So this is ditto. Stone 65 1 Garden. 2 MR. GAIGE: Yes, sir. 3 JUDGE KELLY: Okay. 4 COMMISSIONER LETZ: I'll move for approval 5 that we make such designation. 6 COMMISSIONER PACES: Second. 7 JUDGE KELLY: Got a motion and a second to 8 approve the Sole Source procurement for Operation Stone 9 Garden grant as presented. Last meeting and this 10 meeting. And those in favor say aye. Opposed? 11 Unanimous. Thank you. 12 Item 1.22 consider, discuss and take 13 appropriate action to approve the Interlocal Agreement 14 between Kerr County and Bexar County for jail services. 15 Captain Waldrip. 16 CAPTAIN WALDRIP: This is the Interlocal 17 Agreement between the Kerr County Sheriff's Department 18 and the Bexar County Sheriff's Department to house 19 inmates at the Kerr County Jail at the current per diem 20 rate. 21 COMMISSIONER OVERBY: This is just an annual 22 re-up? 23 CAPTAIN WALDRIP: This is a new Interlocal 24 Agreement. 25 COMMISSIONER OVERBY: A new agreement. 66 1 Gotcha. 2 CAPTAIN WALDRIP: We have recently taken in 3 a number of their inmates. 4 COMMISSIONER OVERBY: I heard about it on 5 the -- on the news. 6 CAPTAIN WALDRIP: And this just kind of 7 solidifies that relationship with the Bexar County 8 Sheriff's Office. 9 COMMISSIONER LETZ: I'll make a motion to 10 approve. 11 COMMISSIONER PACES: I'll second. 12 COMMISSIONER OVERBY: Sorry. I asked my 13 questions out of order. Am I bad. 14 JUDGE KELLY: Now is time for discussion. 15 COMMISSIONER OVERBY: Sorry. Sorry. 16 JUDGE KELLY: I don't know exactly how to 17 say this. I'm working on a proposed budget. And every 18 time I turn around, I'm dealing with inflation, 19 increases in every department, all the way across the 20 board. What is our current daily rate? 21 CAPTAIN WALDRIP: $65.00 per day. And that 22 was an increase that was approved -- 23 JUDGE KELLY: A few years back. 24 CAPTAIN WALDRIP: -- about two budget cycles 25 back. 67 1 JUDGE KELLY: But I'm beginning to wonder, 2 is that enough? 3 CAPTAIN WALDRIP: Just speaking on my 4 opinion, not on the opinion of the Sheriff, but I think 5 it's something we need to look at. But I think it's too 6 late in this budget cycle to look at it. I think it's 7 something we gotta take a little bit earlier. Because 8 other agencies have already begun their budgeting for 9 this year and, you know, you kind of help them prepare 10 for any kind of budget changes for the future. So -- 11 JUDGE KELLY: I hear you. I understand. 12 But so the -- so that the public understands, we have 13 the largest jail between Bexar County and Tom Green 14 County, San Angelo. And we house inmates from a number 15 of other counties. And with Interlocal Agreements are 16 actually sources of revenue for the County. And helps 17 offset our costs. One of our counties that did a lot of 18 business with us, Medina County, and of course I'm good 19 friends with the former County Judge down there. And 20 every month he would have to send a check to me for 21 anywhere from 30 to $50,000.00. That's a lot of money a 22 month. Until they completed their new 192 bed jail. 23 And so that source of revenue has dried up. And so 24 this -- and Bexar County, I think, is trying to place a 25 few thousand in place, is what I'm hearing. 68 1 CAPTAIN WALDRIP: And it's a source of 2 revenue for the County. With their population the way 3 it is, they're constantly seeking jails to place 4 inmates. 5 JUDGE KELLY: I understand. And I 6 understand where we are in the budget cycle. But what 7 I'm curious about is, we've never been at capacity in 8 our jail. What do we have, a 327 bed jail? 9 CAPTAIN WALDRIP: We don't have the 10 personnel to be at full capacity. 11 JUDGE KELLY: I know that. But -- because 12 I'm looking at the budget. I know -- I know that. 13 CAPTAIN WALDRIP: Which we require hiring 14 several -- a number of correctional officers to be able 15 to increase the capacity. It would be a significant 16 number of new correctional positions. 17 JUDGE KELLY: So this is going to increase 18 the number of inmates that we're housing, the total 19 number? 20 CAPTAIN WALDRIP: It'll probably bring us up 21 to what we normally would have had when we had the 22 Medina County contract. 23 JUDGE KELLY: Okay. Because I was looking 24 at it in the budget process. With losing, you know, 30, 25 40, $50,000 a month, that's -- that's a hit. 69 1 CAPTAIN WALDRIP: Yeah. So this should 2 bring us back up to what our average population is in 3 the -- the 200, 225 inmate range. So that should get us 4 up to what our normal daily average is -- has been 5 traditionally in the past. 6 JUDGE KELLY: And -- but we still -- we had, 7 what, about another hundred beds -- approximately a 8 hundred beds, 90 to a hundred beds, available that we 9 don't use. And we don't have staffed. 10 CAPTAIN WALDRIP: We don't have staff -- 11 JUDGE KELLY: I understand. 12 CAPTAIN WALDRIP: -- to do all that. Yeah. 13 JUDGE KELLY: But I want to -- 14 CAPTAIN WALDRIP: There is -- there is -- by 15 jail standards, you're supposed to have one correctional 16 officer per so many inmates. And we don't have that. 17 To add additional inmates, we'd have to hire additional 18 correctional officers to be under jail standards. 19 COMMISSIONER LETZ: As I recall, when you 20 add -- you don't add one, you add groups. And what are 21 they, groups of 12? If you get to -- you need -- if you 22 go to the next level to house additional prisoners -- 23 CAPTAIN WALDRIP: It also will affect 24 additional contracts too. So -- because our medical 25 contracts and all that stuff are based on population. 70 1 So once we start increasing inmate population, which 2 could be revenue generated from out-of-county, we also 3 have to look at other avenues. If we start increasing 4 the number of inmates and our own inmates, our Kerr 5 County inmates because we have bed space, it could 6 affect other contracts in the County. 7 JUDGE KELLY: But this -- approving this 8 Interlocal Agreement with Bexar County would keep us 9 pretty much at the level that we were? 10 CAPTAIN WALDRIP: It should. It should get 11 us back up to what our average -- our normal average 12 daily population. So it should replace a lot of the 13 Medina County inmates -- income that we lost -- 14 JUDGE KELLY: Right. 15 CAPTAIN WALDRIP: -- or revenue that we 16 lost, yes. 17 COMMISSIONER LETZ: As I recall, Captain, 18 the -- it was about a million dollars a year -- 19 CAPTAIN WALDRIP: Roughly. 20 COMMISSIONER LETZ: -- that were -- or we 21 generate, yeah, for housing out-of-county prisoners. 22 That's a lot. It's an important number. 23 JUDGE KELLY: And for members of the public 24 that don't know, these regulations that Captain Waldrip 25 is talking about is the exact reason we closed the 71 1 Juvenile Detention facility years ago. Because there, 2 you've gotta have eyes on those youth 24/7. And it's 3 just cost prohibitive. 4 COMMISSIONER LETZ: The question I was going 5 to have, or do have, you do have the ability to 6 determine which inmates from Bexar County come so we 7 don't -- 8 CAPTAIN WALDRIP: Yes. 9 COMMISSIONER LETZ: Okay. Just wanted to 10 make sure. 11 CAPTAIN WALDRIP: We come -- if it does 12 become problematic this year, we can request that they 13 be removed and returned to Bexar County. So yes. 14 COMMISSIONER LETZ: And we don't get -- 15 JUDGE KELLY: We're getting the baddest? 16 COMMISSIONER LETZ: We're not getting the 17 worst of the worst out of Bexar County? 18 CAPTAIN WALDRIP: We hope not. But that 19 being said, if they do become a behavior problem, they 20 can be moved -- 21 COMMISSIONER OVERBY: You can ship them out. 22 CAPTAIN WALDRIP: -- to the other facility. 23 COMMISSIONER PACES: And it's in the 24 agreement itself. 25 CAPTAIN WALDRIP: Right. 72 1 JUDGE KELLY: Okay. Any other questions, 2 observations? Okay. Then those in favor of approving 3 the ILA with Bexar County for jail services say aye. 4 Opposed? Unanimous. 5 Moving on to Item 1.23 consider, discuss and 6 take appropriate action to approve the reclassification 7 of Administrative Deputy to an Administrative Corporal, 8 pay grade 22.5. The change in this position will bring 9 added duties and responsibilities. Captain Waldrip. 10 CAPTAIN WALDRIP: So this is a vacancy that 11 will soon be vacated because of retirement. This 12 position was a fleet manager position at the Sheriff's 13 Office. Due to some changes with our Enterprise, we are 14 kind of redoing this position and doing a 15 reclassification, changing from a fleet manager to a 16 corporal position. We're adding some additional duties 17 to that position. 18 With this change, it'll actually change the 19 pay grade to a corporal pay grade, which is less -- 20 currently less than what the fleet manager is making. 21 So this will result in a -- also a salary savings. 22 COMMISSIONER LETZ: I'll move for approval. 23 COMMISSIONER OVERBY: I'll second. 24 JUDGE KELLY: Got a motion and a second to 25 approve the reclassification of the administrative 73 1 deputy and administrative corporal at the Sheriff's 2 Office to a grade 22.5. Any discussion? Those in favor 3 say aye. Opposed? Motion carries. 4 Moving on to Item 1.24 consider, discuss and 5 take appropriate action to approve a contract with 6 Kologik -- am I saying that right -- LLC for 7 Software-As-A-Service agreement -- huh? 8 CAPTAIN WALDRIP: Kologik. 9 JUDGE KELLY: Kologik. Okay. I got it. 10 Kologik LLC for Software-As-A-Service agreement. 11 CAPTAIN WALDRIP: Yeah. This is a 12 multi-year contract that will require your signature, 13 Judge. It has been presented to the County Attorney, 14 which she has approved. Kologik provides a service, 15 it's basically a web-based mobile CAD system. So for 16 y'all's -- to simplify it the best, it's basically an 17 in-car computer. This will be utilized by a limited 18 number of people at the Sheriff's Department. It is 19 CJIS and NIBRS compliant. It will be paid for through 20 our Chapter 59 funding, which is our -- 21 COMMISSIONER OVERBY: There you go. 22 COMMISSIONER PACES: I'll make a -- I move 23 that we -- the Court approve a contract, this contract 24 with Kologik LLC Software-As-A-Service agreement. 25 COMMISSIONER OVERBY: I'll second. 74 1 JUDGE KELLY: Got a motion and a second to 2 approve the Kologik software agreement as presented. 3 Any discussion? 4 COMMISSIONER LETZ: Is this going to result 5 in any more memory needs or anything like that? 6 Basically have you worked with -- 7 CAPTAIN WALDRIP: This is a web page 8 platform. It does not utilize anything with Kerr County 9 network or anything that would require getting 10 services -- it -- it's cloud based. What -- what 11 information is stored, it's cloud based through their 12 company. So it's a web-based platform. It is something 13 that we're kind of using as a temporary solution until 14 as we move forward with our IT infrastructure upgrade 15 and we become CJIS compliant, it is something that we 16 have talked in the past about having office-wide in-car 17 computing, but we are -- temporarily can't do that at 18 the moment. So hopefully that's something that we'll 19 start looking at in the near future. 20 COMMISSIONER LETZ: So this is a -- 21 COMMISSIONER OVERBY: Temporary thing. 22 COMMISSIONER LETZ: -- band-aid? 23 CAPTAIN WALDRIP: A little bit. 24 JUDGE KELLY: Okay. Before we move on to 25 the next item agenda -- 75 1 COMMISSIONER PACES: Are we going to vote? 2 COMMISSIONER OVERBY: Yeah, we need to vote. 3 JUDGE KELLY: Oh. All those in favor of the 4 Kologik agreement as presented, say aye. Opposed? 5 Unanimous. 6 I'm getting ready to call 1.25. Why don't 7 you ask Vince to come in. 8 (Deputy Vince Isley enters.) 9 JUDGE KELLY: I'm going to call Item 1.25 10 consider, discuss and take appropriate action to approve 11 reading the Resolution honoring Kerr County Deputy Vince 12 Isley for his service. 13 And Captain Waldrip has presented the signed 14 copy and framed copy of the Resolution that I'm about to 15 read, Vince. 16 This is a Resolution of Kerr County 17 Commissioners' Court congratulating Kerr County 18 Sheriff's Deputy Vince Isley on his retirement after 21 19 years and 11 months of law enforcement and community 20 service to Kerr County. 21 WHEREAS, Deputy Isley has served the 22 citizens of Kerr County for 21 years and 11 months and 23 has announced his plans to honorably retire on June 29 24 of this year; 25 WHEREAS, his career in Law Enforcement spans 76 1 36 years of service, including a variety of duties and 2 promotions with the Rhinelander, Wisconsin Police 3 Department, Cook County, Illinois Sheriff's Office, Tom 4 Green County, Texas, and now concluding at the Kerr 5 County Sheriff's Office as the Administrative 6 Deputy/Fleet Manager; 7 WHEREAS, he has earned 3,140 higher 8 education and TCOLE hours, as well as a Texas Commission 9 on Law Enforcement Master Peace Officer License; and 10 WHEREAS, he has received numerous 11 commendations from citizens, as well as within the 12 department and throughout his career. 13 THEREFORE, BE IT RESOLVED, that on this day, 14 June 24, 2024, Kerr County Commissioners' Court does 15 hereby thank and congratulate Deputy Vince Isley for his 16 service to Kerr County and wish him and his family the 17 very best in retirement. 18 Vince, come on forward. Photo opportunity. 19 (Applause.) 20 JUDGE KELLY: When I first met Vince, I 21 couldn't figure out his accent. He certainly wasn't 22 Texan. But I want to present this to you. And we'll 23 shake hands back here, okay? Hold it right here. 24 Congratulations. 25 DEPUTY ISLEY: Thank you, sir. I appreciate 77 1 it. Thank you all. 2 COMMISSIONER LETZ: Thank you. 3 COMMISSIONER PACES: Thank you. 4 CAPTAIN WALDRIP: Well, before we close on 5 this, I just want to thank Vince myself. Because I've 6 had the pleasure of supervising Vince for the last about 7 three years and it's been an honor. It really has. 8 Everything I've ever asked of Vince, he's done willingly 9 and done it correctly and he's taken on some tasks with 10 the County that a lot of people probably would not want 11 to do, but he's done it very well and I just want to 12 tell Vince how much I appreciate it. 13 Deputy, thanks so much. 14 DEPUTY ISLEY: Thank you, sir. 15 (Applause.) 16 JUDGE KELLY: Believe it or not, we are 17 right on time for 10:30 and that's Item 1.26 discussion 18 regarding the proposed budget and tax rate. 19 And I think the people have come. I don't 20 know if they have turned in their speaker form to you. 21 THE CLERK: No, I have not seen any. 22 JUDGE KELLY: But this is an opportunity to 23 get input from the public regarding the proposed budget 24 and tax rate process. Is there anyone that wants to 25 address the Court? 78 1 Well, then let me just kind of give you a 2 status report. I was kind of out of pocket last week 3 and still have to catch up on the proposed budget with 4 the Auditor, but we're still hovering right around 5 63 and a half million dollars for a budget ask. We have 6 a number of new hires included in that. Mostly 7 full-time, some part-time. We have a number of 8 departments that are asking for raises for not only the 9 Department Head, but also the Department members. Some 10 of them all the way across the board. 11 We have one situation where we have to 12 decide whether we're going to remove responsibilities 13 that was the subject of a contract between the -- and 14 Court ordered County. And we're juggling all of that. 15 And the one thing that we have -- and I say 16 "we" because I don't do anything without talking to the 17 Auditor when it comes to the budget. And she knows 18 that's true. But we haven't really addressed what we're 19 going to do about the raises for people, especially for, 20 you know, all departmental, which is kind of -- that's a 21 big swallow to do an all-departmental raise. Or what 22 we're going to do about the wage adjustment. And for 23 those of you that don't follow our budget process, we do 24 not call it a COLA -- a cost of living adjustment -- 25 because we can't raise it that high. And so a number of 79 1 budget cycles ago we -- we shifted and call that now 2 just a wage adjustment. 3 If we're going to try to pay more money to 4 our employees to keep them somewhat close to what the 5 inflationary rate is, we call it a wage adjustment. And 6 that would apply to all 350 or so employees of the 7 County. And, of course, that's always a subject of 8 interest when we do that. And these are just some of 9 the moving parts that I share with the public that we 10 are looking at and trying to figure out what to 11 recommend, and I would close by saying that whatever I 12 do recommend is exactly that, a recommendation. This 13 Court will set what the budget is. And there may be 14 things that I don't include in the budget that you may 15 want to add. There may be things that I put in the 16 budget that you disagree with. But it's a 17 recommendation. 18 And then we'll have I think three workshops 19 to -- or three opportunities to sit down and work 20 through that with the Court, full Court, before we come 21 up with the final budget. And that's the way the 22 process works. 23 And I'll ask one last time, is there anybody 24 that wants to address the Court at this time? 25 There being none, we'll move on to the next 80 1 agenda item 1.27 consider, discuss and take appropriate 2 action to increase approved budget for the IT office 3 remodel. 4 And this is Corey Thoennes, our new IT 5 Director. 6 MR. THOENNES: Good morning, everybody. 7 JUDGE KELLY: If everybody sees his name 8 spelled, just remember "tennis" like a tennis ball. 9 MR. THOENNES: Yes, that's right. 10 COMMISSIONER OVERBY: Okay. 11 MR. THOENNES: So this is a slight 12 modification to the already approved design for the -- 13 the footprint for the IT office. The only addition that 14 I'm asking for on this is a separate wall to actually 15 create the -- an office for the director position. As 16 of right now, we have five of us sitting shoulder to 17 shoulder. 18 I have worked with Shane here at 19 Maintenance. He felt that the additional wall would run 20 $300 for the wall, probably $150 for the door, at the 21 additional cost of $450.00. 22 JUDGE KELLY: Rounded it up to -- 23 MR. THOENNES: Rounded it up to $1,200.00 24 and we felt that we should be able to get this privately 25 done. 81 1 JUDGE KELLY: And let me just say that Corey 2 did come to me and talk to me about this before making 3 the request. So I appreciate the team work. 4 MR. THOENNES: Yes, sir. 5 COMMISSIONER LETZ: I move for approval. 6 COMMISSIONER OVERBY: I'll second. 7 JUDGE KELLY: We got a motion and a second 8 to approve the budget increase for the IT office remodel 9 as presented. Any discussion? 10 COMMISSIONER LETZ: Just a general comment. 11 I still look at this as a short-term fix. I don't look 12 at this as a permanent thing that needs to be done. I 13 think IT needs a different -- better -- however you want 14 to look at it. But I totally agree that he needs his 15 own office and this is a patch. 16 JUDGE KELLY: We're probably tripling your 17 office space next-door behind the tax office. 18 MR. THOENNES: Yes, sir. 19 JUDGE KELLY: And -- but it's still not 20 adequate. And we I understand that. So we have a 21 motion and a second. Those in favor say aye. Opposed? 22 Motion carries. Unanimous. Thank you. 23 Item 1.28 consider, discuss and take 24 appropriate action to approve a Statement of Work with 25 RxTechnology for the Active Directory Rebuild Project. 82 1 Mr. Thoennes. 2 MR. THOENNES: Yes, sir. This is just the 3 final approval stuff of the Active Directory Rebuild 4 that has been approved by -- or reviewed by the County 5 Attorney. The funds are actually going to be coming out 6 of the Fund 16 debt funds. So this is probably a good 7 time to -- 8 JUDGE KELLY: Do we have a motion? 9 COMMISSIONER OVERBY: I'll make a motion 10 that we approve the Statement of Work for RxTechnology. 11 COMMISSIONER LETZ: I've gotta ask -- I'll 12 second and then I'll ask. 13 COMMISSIONER OVERBY: Okay. 14 JUDGE KELLY: Okay. We've got a motion and 15 a second. Discussion? 16 COMMISSIONER LETZ: What is the Active 17 Directory Rebuild project? 18 COMMISSIONER OVERBY: I was going to say, 19 you need to tell them what it is. 20 MR. THOENNES: So the short answer is, 21 basically everybody's user rights and privileges within 22 our network. And right now it's -- it's not running as 23 nearly as efficient as it should. This project will 24 clean it up and put all the roles and responsibilities 25 in the correct folder so that we have great access there 83 1 to wired parts of our network. 2 JUDGE KELLY: This is the roadmap? 3 MR. THOENNES: Yes, sir. 4 JUDGE KELLY: Okay. 5 COMMISSIONER PACES: It's already in the 6 current year's budget, right? 7 JUDGE KELLY: Yes. 8 MR. THOENNES: Yes, it's already funded. 9 COMMISSIONER PACES: And it's pretty pricey. 10 Yeah. 11 MR. THOENNES: It's a six-month project. 12 COMMISSIONER OVERBY: It takes awhile. 13 MR. THOENNES: And this is the first step 14 before we can actually make a move into -- 15 COMMISSIONER OVERBY: We're going to do this 16 first. 17 COMMISSIONER PACES: So wait a minute. If 18 it's going to take six to eight months, are we going to 19 get this done with '23-'24 budget funds, or is it going 20 to spill over into the next year? 21 MR. THOENNES: It will spill over into the 22 next year; however, I have been working with Tanya and 23 we've got a plan for all that, all those funds. Because 24 it's actually coming out of the Debt 16 funds, I just 25 have to give her the timeline of what will be completed 84 1 in this fiscal year and how much will be required in the 2 next fiscal year. But that money has already been set 3 aside. 4 COMMISSIONER OVERBY: Okay. 5 JUDGE KELLY: That's part of the over 6 budget. It stays in the fund balance that we spend the 7 next year. Any other discussion? Those in favor say 8 aye. Opposed? Unanimous. Thank you. 9 1.29 consider, discuss and take appropriate 10 action regarding the Interlocal Agreement for Mental 11 Health Program of the Hill Country Regional Public 12 Defender's Office by and between the State of Texas and 13 the counties of Bandera, Gillespie, Kendall, Kerr, and 14 Medina for the Fiscal Year 24-25. 15 This is a grant agreement that the PDO is 16 getting from the State and are asking us to be a part of 17 that with the other four counties that we're in the PDO 18 with. 19 COMMISSIONER LETZ: I move for approval. 20 COMMISSIONER OVERBY: I'll second your 21 motion. 22 JUDGE KELLY: We've got a motion and a 23 second to approve the Mental Health Program with the PDO 24 as presented. Any discussion? 25 COMMISSIONER LETZ: Yeah. This is something 85 1 that I won't be that involved with, I don't think. But 2 I know the Court really needs to next year look at the 3 PDO and how much it's saving us. My understanding is 4 that more and more of the cases are having to go to 5 outside counsel because of conflict of interest issues. 6 And I just think we really need to look at this. It 7 started out saving a lot of money. I think it's still 8 saving us some money but I think it's still one of those 9 things that we really need to look at and not just go 10 blindly forward with the PDO in future years. But 11 that's just a comment mainly for my -- for Mr. Holt, 12 that you'll be looking at this next year. 13 MRS. STEBBINS: And this agreement, this is 14 for next fiscal year. But there is a -- basically a 15 non-appropriations provision that if you guys don't fund 16 this because it will increase the County's contributions 17 to the PDO, is during the budget discussion so you don't 18 feel -- if you guys don't fund this part you aren't 19 committed to the contract. 20 JUDGE KELLY: We've kept our options 21 completely open at the PDO on everything. And I think 22 it's good to have an updated report and we haven't 23 talked about it in a few years. Kerr County still has 24 the most cases of any of the five counties in the PDO. 25 And that's largely because we have three courts instead 86 1 of the typical one or two that are in the other 2 counties. We've got two district courts and the County 3 Court at Law, so -- 4 COMMISSIONER LETZ: And another comment on 5 that is just a point that -- about reviewing it. I 6 mean, Judge Kelly and I have been pretty adamant that 7 there's not been an automatic renewal provision in the 8 PDO. They wanted -- most of the counties wanted it 9 automatic, it just goes forward and forward. And we 10 kind of said no, we need to look at this and discuss it 11 every year. 12 JUDGE KELLY: We're pretty conservative and 13 keep eyes on this thing. Okay. We've got a motion and 14 a second to approve the Mental Health Program with the 15 PDO as presented. Those in favor say aye. Opposed? 16 Unanimous. 17 Item 1.30 consider, discuss and take 18 appropriate action to approve reclassifying the job 19 title from Senior Election Clerk to Deputy County 20 Clerk-Bookkeeper to be paid out of the ARPA for the 21 current fiscal year, FY 24-25 moved from Department 402 22 to Department 403. Miss Alford. 23 MS. ALFORD: Yes. I have promoted the 24 Senior Deputy Elections Clerk to the Chief. And now, I 25 would like to change her job title to Bookkeeper because 87 1 I feel like the County Clerk's office needs a bookkeeper 2 to do the monthly reports and other things that need to 3 go on with that. And the Senior Clerk is being paid out 4 of the ARPA funds into the new position in last budget 5 and since this is a new position, I talked to the 6 Auditor and we've talked to GrantWorks. And it's still 7 considered a new position. 8 COMMISSIONER PACES: So -- 9 COMMISSIONER LETZ: I'll make a motion to 10 approve and then we can discuss. 11 COMMISSIONER OVERBY: I'll second your 12 motion. 13 JUDGE KELLY: We've got a motion and a 14 second to approve the change of the Senior Elections 15 Clerk to Deputy County Clerk-Bookkeeper as presented. 16 Any discussion? 17 COMMISSIONER LETZ: So the person was being 18 paid out of ARPA and will continue to be paid out of 19 ARPA, right? 20 MS. ALFORD: No, they would be moved to the 21 403 to the Chief Deputy line item or the clerk's line 22 item. 23 COMMISSIONER LETZ: Okay. 24 COMMISSIONER PACES: So then are we 25 replacing the Senior Election Clerk as -- or what 88 1 happens there? 2 MS. ALFORD: The Chief Deputy will be 3 elections just like she is doing here and the chief for 4 the County Clerk's office. And then the Senior Election 5 Clerk title would be changed and job description would 6 be changed to bookkeeper. 7 COMMISSIONER PACES: Okay. So is there 8 any -- is it a new position or are we just changing 9 titles? 10 MS. ALFORD: No, we're just changing the 11 title of the position. 12 COMMISSIONER PACES: So we're not adding any 13 new people? 14 MS. ALFORD: It's not a new position. 15 It's -- everything's the same. There's no more money. 16 JUDGE KELLY: Just so that everybody 17 understands. The Senior Elections Clerk -- 18 MS. ALFORD: Yes, sir. 19 JUDGE KELLY: -- is now your Chief Deputy? 20 MS. ALFORD: That is correct. 21 JUDGE KELLY: Okay. And the Senior Election 22 Clerk last year was paid out of ARPA funds? 23 MS. ALFORD: Correct. 24 JUDGE KELLY: But going forward as Chief 25 Deputy will be paid out of -- 89 1 MS. ALFORD: The County Clerk's budget. 2 JUDGE KELLY: Right. 3 MS. ALFORD: The 403. 4 JUDGE KELLY: And the bookkeeper position? 5 MS. ALFORD: Will be paid out of ARPA funds 6 so the end of this year Naomi will have to put that into 7 the 403 County Clerk. 8 JUDGE KELLY: End of this fiscal year? 9 Not -- not in -- 10 MRS. SHELTON: This next fiscal year -- 11 MS. ALFORD: Yeah, the next -- 12 MRS. SHELTON: -- it will still be available 13 for ARPA funds. Next year, we'll have to cover it. 14 JUDGE KELLY: And that's one of those new 15 positions that we added in the elections last year, 16 right? 17 MRS. SHELTON: Correct. 18 MS. ALFORD: Yes, sir. 19 JUDGE KELLY: Okay. Any other discussion? 20 COMMISSIONER PACES: So will that reduce the 21 amount of ARPA funds available that we're going to talk 22 about on July 1st? 23 MRS. SHELTON: No, because it's already a 24 position currently in the ARPA. It's vacant. And 25 we're -- she's just changing it to a different position 90 1 in order to fill it based on the needs of her 2 department. 3 COMMISSIONER PACES: Okay. 4 JUDGE KELLY: That position was approved as 5 an ARPA expense last year. And it will carry over for 6 next year as I understand it. 7 MRS. SHELTON: There's not any positions 8 that will carry over for next year for ARPA at this 9 time. Except if they're temporary. 10 JUDGE KELLY: Okay. Then those in favor say 11 aye. Opposed? Approved unanimously. Thank you. 12 MS. ALFORD: Thank you. 13 JUDGE KELLY: That brings us to the Approval 14 Agenda. Let's move on to Item 2.1, which are budget 15 amendments. 16 MRS. SHELTON: Yes. You have 17 budget 17 amendments before you. The last five are for grants or 18 special revenue funds. The first ones are mainly line 19 item transfers, just looking at everyone's budget where 20 they are right now and what they're projected to spend 21 by the end of the year. 22 JUDGE KELLY: And this is part of that 23 truing up process at the end of the year? 24 MRS. SHELTON: Yes. 25 JUDGE KELLY: Is there a motion? 91 1 COMMISSIONER LETZ: I'll move to approve. 2 COMMISSIONER OVERBY: I'll second your 3 motion. 4 JUDGE KELLY: We've got a motion to 5 approve -- we've got a motion and a second to approve 6 the budget adjustments as requested. Those in favor say 7 aye. Opposed? It passes unanimously. 8 2.2 pay bills. 9 MRS. SHELTON: Yes. Invoices for today's 10 consideration amount to $1,295,774.15. 11 COMMISSIONER OVERBY: I make a motion we 12 approve. 13 COMMISSIONER LETZ: Second. 14 JUDGE KELLY: Okay. Got a motion and a 15 second to approve the -- paying the bills as presented. 16 Any discussion? Those in favor say aye. Opposed? 17 Motion carries. 18 Late bills. 19 MRS. SHELTON: There are not any. 20 JUDGE KELLY: Auditor reports. 21 MRS. SHELTON: Yes. We presented two audit 22 reports. One for the Tax Assessor's Tax Office and the 23 other one for Justice of the Peace, Precinct 3. And we 24 ask that you accept the reports. 25 COMMISSIONER OVERBY: Make a motion that we 92 1 accept those reports. 2 COMMISSIONER LETZ: Second. 3 JUDGE KELLY: We got a motion and a second 4 to approve the Auditor reports as presented. Any other 5 discussion? Those in favor say aye. Opposed? Motion 6 carries. 7 That will take us to monthly reports. 8 COMMISSIONER LETZ: Yeah. I have them. 9 Monthly reports for May. Treasurer's report, County 10 Treasurer, Tracy Soldan. Payroll approval, County 11 Treasurer, Tracy Soldan. Environment Health and Animal 12 Services, Director, Reagan Givens. Justice of the 13 Peace, Bill Ragsdale, Precinct 4, and J.R. Hoyne, 14 Precinct 2. And District Clerk's office, Dawn Lantz. 15 I'll move we accept all the monthly reports 16 as read. 17 COMMISSIONER PACES: I'll second. 18 JUDGE KELLY: Got a motion and a second to 19 approve the monthly reports as presented. Any 20 discussion? Those in favor say aye. Opposed? Motion 21 carries. 22 2.6 court orders. 23 COMMISSIONER LETZ: We've got Court Orders 24 from our June 10th meeting, numbers 40671 through 40691. 25 They all look to be in order. I'll move for approval. 93 1 COMMISSIONER PACES: I'll second. 2 JUDGE KELLY: Got a motion and a second to 3 approve the Court Orders as presented. Any discussion? 4 Those in favor say aye. Those opposed? Motion carries. 5 Moving on to 3.1 status reports from 6 Department Heads. Charlie Hastings. 7 MR. HASTINGS: Thank you, Judge. The Texas 8 Commission on Environmental Quality today at 2:00 p.m. 9 is having a public hearing for their Chapter 230 10 groundwater availability rules and regulations that they 11 are trying to get into conformance with the recently 12 adopted Senate Bill 2440, which made groundwater 13 availability certifications mandatory throughout the 14 State. 15 So it's in regards to platting, there are 16 some waivers and some exceptions. They have asked if 17 you have comments to prepare them and send them in. I 18 have not sent these comments in yet. They're due 19 tomorrow. The public hearing is today. I'd like to 20 send it today after sharing them with you. I have 21 shared these with Headwaters. 22 I visited with Chris Childs and Tom Jones, 23 they have seen my comments. And my comments are in 24 concert with their comments. They're also submitting 25 comments. They will be at the public hearing, I'm told, 94 1 in person today. I will be at the public hearing 2 virtually through Microsoft Teams Meeting to give these 3 comments. 4 These are the comments that I have in 5 reading the rules that they have. Under Section 230.2 6 Definitions. We believe that definitions are needed for 7 "expansion of an existing public water supply system" 8 and "groundwater under the subdivision." You can also 9 see where they used those terms in Sections 230.3, 10 230.5(5)(a), and 230.8(a). 11 Section 230.4, (3), (4), and (5), the Office 12 of Kerr County Engineer questions the necessity of 13 obtaining facsimile numbers as the industry standard in 14 this day and age has become e-mails. 15 Section 230.5(6), Paragraph 1, Line 4, word 16 6, we found a grammar error. So we believe they need to 17 delete the word "which," W-H-I-C-H. 18 Section 230.8(a), Paragraph 1, Line 9, word 19 2. I believe that they need to add "TCEQ-20982." That 20 is a form that they have referenced multiple times 21 throughout their document but for whatever reason, they 22 left it off on this one. 23 And then finally, Section 230.8(a), we do 24 have a question. It is clear that the intent of Chapter 25 230 groundwater availability certifications is to 95 1 conduct aquifer stress tests to ascertain and certify 2 the availability of aquifer groundwater 10 to 30 years 3 following the full development of platted subdivisions; 4 however, in the case where expansion of an existing 5 public water supply system -- and I'm reading, these are 6 quotes, these are straight out of their rules. Their 7 rules say in the case where expansion of an existing 8 public water supply system or installation of a new 9 public water supply system is the proposed method of 10 water distribution for the proposed subdivision, site- 11 specific groundwater data must be developed under the 12 requirements of Chapter 290, Subchapter D of this title 13 relating to rules and regulations to public water 14 systems. End quote. 15 Chapter 290, Subchapter D does not require 16 the use of an observation well, nor are there 17 requirements surrounding the use of previous pump tests. 18 Furthermore, site specific data generated from a Chapter 19 290, Subchapter D pump test allows one to calculate a 20 transmissivity value, but without an observation well 21 one cannot calculate a storativity value. 22 What is TCEQ's intent in requiring site- 23 specific groundwater data to be developed under Chapter 24 290, Subchapter D for when expansion of an existing 25 public water supply system or installation of a new 96 1 public water supply system is the proposed method of 2 water distribution for the proposed subdivision? 3 That's our questions to TCEQ. I did read 4 the regulations from 1999 when these rules were put into 5 play, and their words there's some backup information 6 from I guess the Legislative Sessions or however it was 7 they came about those rules, but they never explained 8 why 25 years ago they adopted this. It's still in the 9 proposed rules. It's not proposed to be changed. 10 The Court says all the changes that they're 11 making are really to be in conformance with Senate Bill 12 2440. But it's our opportunity to question why -- why 13 are we doing it like this? Why -- why is that -- why 14 did TCEQ adopt these rules 25 years ago and nobody said 15 anything until today. 16 Those are our -- I would like to submit 17 that document. It would come from my office, if the 18 Court is okay with that. I will be presenting those at 19 the public hearing later this afternoon. They're going 20 to have a pre-question and answer at 1:30. At 2:00 21 o'clock is the public hearing. And then they're going 22 to have a public question and answer probably 30 minutes 23 after the public hearing. 24 COMMISSIONER PACES: Is this in Austin? 25 JUDGE KELLY: Yes. 97 1 MR. HASTINGS: It's in Austin. Yes, sir. 2 COMMISSIONER PACES: Charlie, it's -- my 3 only comment is I'd sure love for you to ask TCEQ, you 4 know, why don't they have any requirements for public 5 water suppliers who have permitted wells to conduct some 6 sort of periodic test? Now, they keep taking on 7 additional customers based on something that was done 20 8 years ago or so, you know, and it wouldn't be that 9 difficult to actually test their wells to see if they're 10 still capable of supplying the water that they've been 11 assuring everyone that they can supply. Things have 12 changed. You know, our aquifer levels keep going down. 13 So I don't know if it's every five years they oughta 14 have to retest a permitted well or something, but to me 15 there oughta be a -- a requirement somewhere that guides 16 that. 17 MR. HASTINGS: Yes, sir. If it pleases the 18 Court, I'll ask that question. 19 COMMISSIONER LETZ: I think another issue 20 is, with the public water systems, how the new rules 21 interact with the CCN rules. I mean it's a gray area 22 there. In one hand they're telling them that you will 23 provide water or we release the customer. And other 24 one's saying that you gotta do stuff. You know, a bunch 25 of other stuff. And it doesn't seem consistent to me. 98 1 MR. HASTINGS: Sure. 2 COMMISSIONER PACES: Well, is there 3 something in there about model subdivision rules versus 4 requiring a TAC 230 when it's impossible to do it? 5 MR. HASTINGS: No, sir. 6 COMMISSIONER PACES: Where Model Subdivision 7 Rules apply? 8 MR. HASTINGS: Right. 9 COMMISSIONER PACES: That -- that would be 10 great to get that clarification as well. 11 MR. HASTINGS: TCEQ wouldn't -- 12 COMMISSIONER PACES: I guess it's not -- 13 Yeah. But still, it's probably good to put it out 14 there. I don't know. 15 JUDGE KELLY: So if I understand correctly, 16 Charlie, you're asking us -- for the Court to approve 17 you submitting your comments that you read to us. 18 MR. HASTINGS: Yes, sir. 19 COMMISSIONER LETZ: I don't think we -- 20 MRS. STEBBINS: It's under a status report 21 from Department Heads. 22 JUDGE KELLY: So we don't have to take 23 action. 24 COMMISSIONER LETZ: We don't take action. I 25 think -- I mean -- 99 1 MR. HASTINGS: I want you to know what I'm 2 going to do. 3 JUDGE KELLY: Well, and -- and thank you for 4 telling us -- 5 MR. HASTINGS: I'm not asking for 6 permission; I'm telling ya. 7 (Laughter.) 8 JUDGE KELLY: Well, and so the public knows, 9 I met with Tom Jones this morning before he left for 10 Austin and we went over some of this very same stuff. 11 And they're -- I think y'all are in concert, right? 12 MR. HASTINGS: We're in concert. We visited 13 on Friday together. 14 JUDGE KELLY: So that the public knows that 15 you will be on there by -- Zoom or what is it? 16 MR. HASTINGS: Microsoft Teams. 17 JUDGE KELLY: Teams? 18 MR. HASTINGS: It's basically a Teams -- 19 JUDGE KELLY: But you'll be participating in 20 the meeting. And then we have Tom Jones, as well as 21 Chris Childs is up there in person? 22 MR. HASTINGS: Yes, sir. 23 JUDGE KELLY: So Kerr County will be 24 represented. 25 COMMISSIONER LETZ: Hope they have a long 100 1 afternoon. It's going to be a rather long hearing. But 2 that's good. But yeah, I think it -- I appreciate you 3 coming and telling us what you're going to submit. And 4 I don't believe you -- you know -- 5 JUDGE KELLY: And we like it. 6 COMMISSIONER LETZ: Yeah. 7 MR. HASTINGS: Okay. 8 COMMISSIONER OVERBY: Good job. 9 JUDGE KELLY: We're dealing with it as we 10 speak. Any other Department Heads? 11 Let's move on to 3.2, which is status 12 reports from elected officials. 13 Okay. There being none, then let's move on 14 to 3.3 status reports from liaison commissioners. 15 Any status reports? 16 COMMISSIONER PACES: I'll just give two real 17 quick ones. For the VFDs, there is a KARFA meeting 18 scheduled for July 3rd. And we are working with the 19 County Attorney to prepare the agreement between the 20 County and KARFA for the swift water response boat that 21 was approved last year. 22 The only other thing I'll just mention, we 23 did have the annual Board Meeting for the airport. That 24 was held on June 13th. Overall a good meeting but, boy, 25 they -- potentially a lot of costs down the road for 101 1 future projects, upgrades. 2 COMMISSIONER LETZ: A lot of money but a lot 3 of -- hopefully it's -- I mean, I was not able to attend 4 that. I was out of town that meeting. But fortunate 5 that we get a lot of funding from TxDOT aviation and the 6 FAA. They fund the majority of it. Usually it's ten 7 percent, which is -- 8 COMMISSIONER PACES: Still a lot of money. 9 There were some items in there that we fund 50 10 percent -- 25 because of the City, but still. 11 COMMISSIONER LETZ: Yeah. 12 JUDGE KELLY: Okay. 13 COMMISSIONER PACES: Big budget allocation, 14 not necessarily next year but down the road. 15 COMMISSIONER LETZ: That's why -- I'll make 16 a comment. I've advocated we fund a little bit into the 17 airport on a regular basis so that these things don't 18 hit us so hard. But anyway. 19 JUDGE KELLY: Any other liaison reports? 20 Okay. With that, we're going to go into 21 Executive Session. We have two items to discuss. One 22 will be the first general matter 4.2. And this is 23 pursuant to Section 551 -- 24 COMMISSIONER PACES: Can we take a quick 25 break? 102 1 JUDGE KELLY: Yes. Take a five minute 2 break. 3 COMMISSIONER PACES: Thank you. 4 (Break) 5 (Executive Session.) 6 JUDGE KELLY: Court is back in session and 7 we have no action to take following Executive Session. 8 And at 11:40, we are adjourned. 9 * * * * * * 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 103 1 STATE OF TEXAS * 2 COUNTY OF KERR * 3 I, DEBRA ELLEN GIFFORD, Certified Shorthand 4 Reporter in and for the State of Texas, and Official 5 Court Reporter in and for Kerr County, do hereby certify 6 that the above and foregoing pages contain and comprise 7 a true and correct transcription of the proceedings had 8 in the above-entitled Regular Commissioners' Court. 9 Dated this the 11th day of July, A.D. 2024. 10 11 /s/DEBRA ELLEN GIFFORD Certified Shorthand Reporter 12 No. 953 Expiration Date 04/30/2025 13 * * * * * * 14 15 16 17 18 19 20 21 22 23 24 25